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2002 08 06 CCT4'yl 4 4 Q" City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, August 6, 2002 - 2:00 p.m. Beginning Res. No. 2002-121 Ord. No. 375 I. CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION - NONE NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property. IV. PLEDGE OF ALLEGIANCE RECONVENE 3:00 P.M. f 1) � I City Council Agenda Page 1 August 6, 2002 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - NONE. Vill. WRITTEN CORRESPONDENCE - NONE IX. APPROVAL OF MINUTES 1 . APPROVAL OF THE MINUTES OF JULY 16, 2002. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1 . APPROVAL OF THE DEMAND REGISTER DATED AUGUST 6, 2002. 2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR, RECREATION SUPERVISOR AND ONE COMMUNITY SERVICES COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND RECREATION SOCIETY (CPRS) CONFERENCE IN SAN JOSE, CA MARCH 19-22, 2003. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE CITY CLERK'S SECRETARY TO ATTEND A SEMINAR SPONSORED BY THE SOUTHERN CALIFORNIA CITY CLERK'S ASSOCIATION TO BE HELD IN BREA, CA SEPTEMBER 19 THROUGH 20, 2002. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THREE MEMBERS OF THE CITY COUNCIL AND THE CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN LONG BEACH, CALIFORNIA TO BE HELD OCTOBER 2, 3, 4, AND 5, 2002 5. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS AND AUTHORIZATION TO ADVERTISE FOR BIDS, FOR THE CITY'S THIRD FIRE STATION, PROJECT NO. 2001-14. City Council Agenda Page 2 August 6, 2002 6. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DAVID EVANS AND ASSOCIATES INC., FOR DESIGN OF THE CITY HALL EXPANSION, PROJECT NO. 2002-01 . 7. ADOPTION OF A RESOLUTION ENDORSING THE PLANNING AND CONSERVATION LEAGUE'S TRAFFIC CONGESTION RELIEF AND SAFE SCHOOL BUS ACT PROPOSED AS A STATEWIDE TRANSPORTATION INITIATIVE BALLOT MEASURE. 8. APPROVAL OF THE COMMUNITY SERVICES GRANT APPLICATION GUIDELINES. 9. APPROVAL OF OPTION AGREEMENT BETWEEN LA QUINTA'S REDEVELOPMENT AGENCY AND WAL-MART AS SATISFACTION OF CONDITION 4(b) OF RESOLUTION 2002-40 (CONDITIONAL USE PERMIT) AND CONDITION 86(b) OF RESOLUTION 2002-41 (SITE DEVELOPMENT PERMIT) FOR THE CENTRE AT LA QUINTA SPECIFIC PLAN. 10. APPROVAL OF: 1) LOAN FROM THE GENERAL FUND TO LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA NO. 2; 2) ADOPTION OF A RESOLUTION MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445; AND 3) FINANCING AGREEMENTS BETWEEN THE LA QUINTA REDEVELOPMENT AND THE CITY OF LA QUINTA FOR PARK IMPROVEMENTS BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND THE CITY OF LA QUINTA FOR PARK IMPROVEMENTS TO THE LA QUINTA COMMUNITY PARK, PROJECT 2000-11 . 11. APPROVAL TO AWARD A CONTRACT TO CONSTRUCT THE LA QUINTA COMMUNITY PARK PROJECT 2000-11 . 12. APPROVAL TO RENEW A PROFESSIONAL SERVICES AGREEMENT WITH TRI-LAKES CONSULTANTS TO PROVIDE CONTRACT INSPECTION SERVICES. 13. APPROVAL TO AWARD A PROFESSIONAL SERVICES AGREEMENT WITH TRI-STATE LAND SURVEYORS FOR SURVEY SERVICES FOR THE WASHINGTON STREET PAVEMENT REHABILITATION IMPROVEMENTS - PROJECT NO. 2001-02. 14. APPROVAL OF CONTRACT CHANGE ORDER NO. 3 FOR THE LA QUINTA CIVIC CENTER IMPROVEMENTS PROJECT NO. 97-09. 15. APPROVAL OF A REIMBURSEMENT AGREEMENT WITH CENTURY-CROWELL COMMUNITIES FOR DESIGN AND CONSTRUCTION SERVICES ASSOCIATED WITH THE MONTICELLO NEIGHBORHOOD PARK IMPROVEMENTS. 16. APPROVAL OF CONTRACT CHANGE ORDER NO. 78, FOR PROJECT NO. 99-05, PHASE I, JEFFERSON STREET IMPROVEMENTS - AVENUE 54 TO HIGHWAY 1 1 1. 17. ACCEPTANCE OF BRIDGE BARRIER AND RAILING ENHANCEMENTS AT THE JEFFERSON STREET BRIDGE OVER THE ALL AMERICAN CANAL. 18. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DEPARTMENT COUNTER TECHNICIAN TO ATTEND THE CAREER TRACK MICROSOFT ASSESSMENT ADVANCED WORKSHOP TO BE HELD IN SAN DIEGO , CALIFORNIA, SEPTEMBER 12-13, 2002. 19. ADOPTION OF A RESOLUTION SETTING RULES GOVERNING THE ADMINISTRATION OF AGRICULTURAL PRESERVES. 20. DENIAL OF CLAIM FOR DAMAGES FILED BY OCTAVIO GONZALES - DATE OF LOSS: MAY 7, 2002. City Council Agenda Page 3 August 6, 2002 21. ADOPTION OF A RESOLUTION AUTHORIZING AN EXCEPTION TO THE VEHICULAR ACCESS RESTRICTIONS SHOWN ON PARCEL MAP 28525-2, SUPER WAL-MART. 22. ADOPTION OF A RESOLUTION APPROVING THE ALLOCATION OF 20% OF THE PROPOSITION 40 FUNDS TO THE COACHELLA VALLEY RECREATION AND PARK DISTRICT. 23. APPROVAL OF INVESTMENT ADVISORY BOARD 2002/2003 WORK PLAN. 24. APPROVAL OF AN EXTENSION OF THE IID RESIDENTIAL ENERGY ASSISTANCE PROGRAM MEMORANDUM OF UNDERSTANDING. XI BUSINESS SESSION 1. CONSIDERATION OF PROFESSIONAL MARKETING SERVICES FOR IMPLEMENTATION OF CITY OF LA QUINTA 2002-2003 MARKETING PLAN. A. MINUTE ORDER ACTION 2. CONSIDERATION OF ACKNOWLEDGMENT AREA APPLICATIONS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A FACILITY USE POLICY FOR THE CIVIC CENTER CAMPUS. A. MINUTE ORDER ACTION 4. CONSIDERATION OF THE TEMPORARY ART DONATION AND ACCEPTANCE AGREEMENT WITH JOHN KENNEDY. A. MINUTE ORDER ACTION 5. CONSIDERATION OF COMMUNITY SERVICES GRANT APPLICATIONS. A. MINUTE ORDER ACTION 6. CONSIDERATION OF A TREE DONATION FOR THE CIVIC CENTER CAMPUS FROM THE VETERANS OF FOREIGN WARS. A. MINUTE ORDER ACTION 7. CONSIDERATION OF AN AMENDMENT TO CHAPTER 11.96 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE TO ADD SECTION 11.96.010 PROHIBITING SKATEBOARDING, BICYCLE RIDING AND ROLLER SKATING IN CERTAIN AREAS ON PUBLIC PROPERTY. A. READ ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE NO. p�9l� City Council Agenda Page 4 August 6, 2002 8. CONSIDERATION OF ADOPTION OF A RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN LOCAL STREETS. A. RESOLUTION ACTION XII. STUDY SESSION - NONE. XIII. REPORTS AND INFORMATIONAL ITEMS 1 . CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (SNIFF) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 1 1 . RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. PLANNING COMMISSION MINUTES FOR JUNE 11 AND 25, 2002 16. ARCHITECTURE AND LANDSCAPE REVIEW COMMITTEE MINUTES FOR JUNE 5, 2002 17. HISTORIC PRESERVATION COMMISSION MINUTES FOR JUNE 20, 2002 (DRAFT) AND MAY 16, 2002 XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER 9. POLICE CHIEF 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. City Council Agenda Page 5 August 6, 2002 XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form" and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. PUBLIC HEARING ON CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2002-454; 2) GENERAL PLAN AMENDMENT 2002-086 AND ZONE CHANGE 2002-109 TO REMOVE ±26.12 ACRES OF OFFICE COMMERCIAL AND ADD ±20.14 ACRES TO HIGH DENSITY RESIDENTIAL, ± 1.75 ACRES TO COMMUNITY COMMERCIAL, AND ±4.23 ACRES TO COMMERCIAL PARK; 3) SPECIFIC PLAN 2002-059 TO ALLOW MORE UNITS THAN THE PERMITTED DENSITY AND A LESSER SQUARE FOOTAGE REQUIREMENT FOR 24 STUDIO APARTMENTS; 4) TENTATIVE TRACT MAP 30550 TO SUBDIVIDE ±77.44 ACRES INTO SEVEN NUMBERED LOTS AND FOUR LETTERED LOTS; AND 5) SITE DEVELOPMENT PERMIT 2002-740, A REVIEW OF DEVELOPMENT PLANS FOR A 217 1 NIT APARTMENT COMPLEX ON LOT 3, FOR THE PROPERTY LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE. APPLICANT: MARK CARPENTER & THE CASEY GROUP/DUTCH PARENT A. RESOLUTION ACTION(S) B. READ BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING OF AN ORDINANCE C. INTRODUCE ORDINANCE NO. PUBLIC HEARING ON 1) CERTIFICATION OF AN ADDENDUM TO ENVIRONMENTAL ASSESSMENT 2001-435; 2) APPROVAL OF TENTATIVE TRACT MAP 30331, AMENDMENT #1; 3) REQUEST TO SUBDIVIDE 5.1 ± ACRES INTO 12 SINGLE FAMILY AND OTHER COMMON LOTS LOCATED ON THE NORTH SIDE OF AVENUE 50, APPROXIMATELY 1,262± FEET WEST OF JEFFERSON STREET. APPLICANT: SANTA PROPERTIES AND DEVELOPMENT LLC. A. RESOLUTION ACTION(S) 1►1f'f City Council Agenda Page 6 August 6, 2002 3. PUBLIC HEARING ON 1) CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 2002-442; 2) APPROVAL OF TENTATIVE TRACT MAP 30487, A REQUEST TO SUBDIVIDE 9.78 ACRES INTO 33 SINGLE FAMILY AND OTHER COMMON LOTS LOCATED ON THE NORTH SIDE OF AVENUE 58, APPROXIMATELY 0.3 MILES WEST OF MADISON STREET. APPLICANT: SANTA ROSA DEVELOPMENT. A. RESOLUTION ACTION(S) 4. PUBLIC HEARING ON CONSIDERATION OF A ONE-YEAR EXTENSION OF TIME, CONDITIONS, AND MAP AMENDMENTS FOR TENTATIVE TRACT MAP 29436, A SUBDIVISION OF 169 SINGLE FAMILY LOTS ON 75.83 ACRES, LOCATED NORTH OF EISENHOWER AND EAST OF COACHELLA DRIVE. APPLICANT: TRANSWEST HOUSING INC. A. RESOLUTION ACTION(S) XIX. ADJOURNMENT Adjourn to a regularly scheduled City Council Meeting to be held September 17, 2002 at 2:00 p.m in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. NOTE: The regularly scheduled meetings of August 20, 2002 and September 3, 2002 will not be held due to lack of a quorum of the City Council. 17 City Council Agenda Page 7 August 6, 2002 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, August 6, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, August 2, 2002 DATED: August 2, 2002 JU EEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session. o City Council Agenda Page 8 August 6, 2002 Desert Breezes Homeowners Association August 6, 2002 Re: Dutch Parent Proposed Project at the Northeast Corner of Fred Waring and Washington Good Afternoon Honorable Mayor and Members of the City Council My name is Cindy Finerty and I reside at 43592 Via Badalona in Palm Desert and I thank you for allowing me to speak this afternoon. I have petitions from Desert Breezes with over 140 signatures which I would like to leave with you this afternoon. We regret the small number but many of our homeowners are away for the summer. However, for those of us who tough it out through the summer, our main concern is traffic, traffic and traffic. Desert Breezes residents cannot safely turn left onto Washington or left onto Fred Waring. Suffice it to say we have become well acquainted with Warner Trail. Allow me to quote from La Quinta's General Plan adopted March 20, 2002 referencing the Traffic and Circulation Element, specifically Policy 2 as this section provides valuable insight into how this project should be approached. For example: Policy 2 Coordinate and cooperate with Cal Trans, CVAG, Riverside and adjoining cities to assure preservation of capacity and maximized efficiency along Washington Street, Jefferson Street, Highway 111 and other major roadways. Program 2.1: Maintain a liaison with adjoining cities, CalTrans, CVAG, Riverside County planning and engineering staffs to study and implement effective means of preserving and improving capacity along Interstate-10 and its interchanges, Washington Street, Jefferson, Street, Highways 111 and other major roadways serving inter -city traffic. Strategies shall include but are not limited to synchronized signalization, consolidation of access drives and restriction of access, construction of additional travel and turning lanes, raised median islands, and improvements to critical intersections. Program 2.2: Review new and redeveloping projects along Washington Street, Adams Street and Highway 111 with the intent of limited access and aligning and/or consolidating access drives in a manner which maximizes the use of existing and planned signalized intersections. I would also like to quote from La Quinta's Master Environmental Assessment adopted March 20, 2002 referencing Section 2.0 Traffic and Circulation, specifically Policy 2.6.2 Roadway Capacity Preservation. 2.6.2 Roadway Capacity Preservation Along major arterial roadways, such as Highway 111, Washington Street, Jefferson Street, and major east -west streets, access from adjoining property should be controlled and limited. In more densely developed areas, limited access and median island will also improve roadway operation for vehicles and pedestrians. Coordinating and cooperating with adjoining cities and maintaining a liaison with adjoining cities is critical because, as some of you may know, Palm Desert was not involved in the traffic study despite that fact that one-half of Washington is in Palm Desert. I provided Palm Desert staff a copy of the traffic study after obtaining a copy from the City of La Quinta on July 29, 2002. Desert Breezes trusts the Council has reviewed the memo from Mark Greenwood, Palm Desert's Engineering Manager as well as the letter from Phil Drell, Director of Community Development, both dated 8/1/02. Program 2.2 references an intent to limit accesses. Many recall that when plans were being discussed with adjoining cities to widen Washington, it was agreed there would be no access points on Washington between Fred Waring and Darby. We agree. We all understand the importance of following our cities general plan.. Therefore, we are respectfully requesting the La Quinta City Council vote today to follow their General Plan as stated above in Policy 2 and coordinate and cooperate with adjoining cities. Specifically, correspondence detailing traffic study deficiencies from Mr. Greenwood and Mr. Drell should be addressed. The residents at Desert Breezes wholeheartedly agree that the City of Palm Desert should be afforded the opportunity to represent its citizens with regard to the traffic study. The developer's traffic study was based upon 5.86 trips per unit per day resulting in 4,366 trips for the high density residential projects (page 13, 745 units x 5.86 trips = 4,366). We believe this number is low. So, does Palm Desert's Engineering Manager, Mark Greenwood. Mr. Greenwood, in his 8/1/02 memo, referenced that ITE Land Use Code 230 is clearly stated to be single-family ownership units, not apartments. But, this was the code erroneously used in this traffic study reflecting 5.86 trips per day. Mr. Greenwood suggested Land Use Code 220, Apartment with 6.63 daily trips per unit or Code 221 Low -Rise 01.1 Apartment with 6.59 trips per unit being more appropriate. Mr. Greenwood further stated "The multi -bedroom units should use even higher trip generation rates." We know that over 60% of this proposed project on Lot 3 will be multi -bedroom units — two and three bedroom apartments. Therefore, according to Mr. Greenwood, these units should use a higher trip generation rate. Multi -bedroom units are commensurate with single family homes. Generally, the trip standard for single family homes is 10 trips per day which would equate to 7,450 trips (745 units x 10 trips). We suggest that the real number of trips is somewhere between 4,366 and 7,450 and, if we split the difference, the number would be 5,908 trips (11,816 / 2) . The traffic study and developer state the daily trip generation for their proposed zoning designation is less than that generated by the existingGeneral Plan designation. However, as you can see from the chart below, that is not the case when accurate trip numbers are used. Proposed Existing Our Projection High Density 4,366 2,373 5,908 Community Commercial 12,543 11,980 12,543 Commercial Park 126 0 126 General Office 0 3,697 0 Total 17,035 18,050 18,577 (+ 527 trips) These numbers, of course, do not allow for a possible density bonus as cited on page 6 of the staff report which could add another 25% or 186 apartments with associated traffic at a later date. But we can extrapolate the numbers and conclude: 745 units + 186 density bonus = 931 units. 931 x 5.86 = 5,456 trips 931 x 10 = 9,310 trips Or if we split the difference, (5456 + 9310 = 14,766 /2 =) 7,383 trips. Mr. Rowe stated at the 7/23/02 Planning Commission Meeting that the commercial users on Fred Waring were both high density. This proposed project simply contains too much high density. 011 For these reasons and those referenced by Mr. Greenwood, we believe the traffic study is flawed and that a negative declaration of environmental impact cannot be approved tonight. Further, there are no compelling reasons to change the zone this evening, but there are many compelling reasons to grant a continuance to allow adequate time for these issues to be addressed. Respectfully submitted, t � R Cindy Finerty of "Yr . PETITION TO THE CITY COUNCIL OF LA QUINTA RE: CASE #2002-454; General Plan Amendment 2002-086; Zone Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. SIGNATURE ADDRESS,. PHONE -7„(- 6-,r PETITION TO THE CITY COUNCIL OF LA QUINTA RE: CASE #2002-454; General Plan Amendment 2002-086; Zone Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. SIGNATURE ADDRESS PHONE 3�G'At:5- 7 PETITION TO THE CITY COUNCIL OF LA QUINTA RE: CASE #2002-454; General Plan Amendment 2002-086; Zone Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. .,... 1177/11►TT U PETITION TO THE CITY COUNCIL OF LA QUINTA RE: CASE #2002-454; General Plan Amendment 2002-086; Zone Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. SIGNATURE ADDRESS PHONE Li4jZ/ 4 3 4 c) Za - Oh- (Ln L( 3 %c s V) VJ 3 L15- �('O y- 6 Cam. S y r- r C r L L -^ V Iff, ka iv ✓ r 1Z zA JL-3,7 f C4 j, 1,6 L/y 17A-rJ/if,� 4 3 LL `/ 6 3 -7 ,- �- 7 5xl 7 - , 3 3 !� •vim 7e �vc� ' y.2 7 C, �G L/3 F 3Z4U-gi0 -.c�4 a _ � PETITION TO THE CITY COUNCIL OF LA QUINTA RE: CASE 42002-454; General Plan Amendment 2002-086; Zone Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. CI!_N A TI TUR ADnRF,SS PHONE PETITION '1'O 'THE CITY COUNCIL OF LA QUINTA RE: CASE #2002-454; General Plan Amendment 2002-086; 7,one Change 2002-109; Development Permit 2002-740 Location: Northeastern corner of Washington Street and Fred Waring Drive WE THE UNDERSIGND: Residents of Desert Breezes: Oppose the Planning Commissions recommendation for the Zone change, from your existing zoning; from Office Commercial to High Density 217 low income apts., and Community Commercial and/or a Commercial Park. We feel the project will have an adverse affect on the population with a significant affect on traffic, which is now problematic, noise, crowded schools, and crime. We feel the project will also adversely affect the dollar value and desirability of our homes. �- , C/. 2,� We, the residents of Desert Breezes in Palm Desert, oppose the proposal of No. 2019 and request La Quinta Council Members to vote against such proposal for the following reasons: 1. Washington Street is a major arterial. 2. Washington Street is a gateway for La Quinta, Palm Desert, Indian Wells from/to I-10 3. Proposal will undo the good created in the 6-lane expansion of Washington to mitigate traffic. 4. Lot 3 Apartment Complex proposal alone would add an additional 1,439 trips per day by future occupants to an already heavily traveled street. 5. Lot 1 and 2 High Density Residential would increase daily trip travel well over 5,000 per day. 6. Residents in the area will experience major crowding and congestion similar to Orange County/Los Angeles/Temecula/Murrieta. 7. High Density Residential proposal will add to the overcrowded numbers in local schools. 8. Local fire and police protection are currently understaffed without proposal. 9. Views will be impacted for current residences with proposed three-story apartments. 10. Property values for residences will be impaired. 'RINT NAME: SIGNATURE: ADDRESS: 31, 2002 B3 COMMUNITIES EDITOR Brian i Meo;°:cka "or.c i't),16','3FAx7784654E-MAILBnan.Medncka@thedesertsun.com For tLe record Rice", one of La Quintals �I `Living Treasures,' dies fit i3izt;c.t 3-r-r,�irat Fred Ricc, who was so dedi.::i- ed to La Qurnta he was name_: a "LLvurg I'reasuie," died Mori3ay in Thousand Oaks He was 8` liuneral scivicis will be hole. .ii I 1 a.m. 'Ihursday at the San t nan,io Mission in Mission I A cciebr'anou oI his life IS scl, l uic.i !of 10 a.ni. Aoi Ili at thr - a Quuua Scnnir l:ciitci K:, c was ail aniniat,q for Ct .lit Disney Studios u1tc: startnit� v, ui Wfiwcl l.an, ar t'uic°crsal _., dios. f-ic also was a inu—an, s 1 wnter, producer, inventor, ri;ar- keting nian, phoiographci, teal t t- er and historian who conside:cd his o2 veal-marriagr tO D,!itic Koilrr his pi.>udrzt aclueac-nr:, 1is was J Ali a Valicy Hun�aniaanan P.��ar.� �,; i rcasurc .wale; ir; t;ir 1.:, ilu:,:a C.h:uiib�r�.>fC.c+ruuci:c tii 1� "Hc did so much, it doesn't end," said his son, Robert Rice of Agoura Hills. Rice worked on such films as "Fan- tasia," "Pinoc- Rice chio" and "Dum- i,, i v ncy before joining for it,, 16 ,.oids in 1951. He de- ,r c.; ,.a,:iiti covens and record st w for artists such as 1,,_,iit S i (it i and Stan Kenton, b,:, i,,ok music merchandis ,httercrit level. ia i, he helped fan Beatle- inania a� (,apital's merchandising chin,- t��i. ovciseeing such a bar- ragc of licatles merchandise as in- t:at,il,l, irphcas of the Fab Four .iirectuig the nierchan Iitr Beach Boys at the u::I, and went on to over- c for acts such as the the Monkees and Air. t,.�r! jai ksun. When he retired and settled in La Quinta in 1974, Rice put the same creative energy into that ru- ral city. He joined an incorpora- tion task force and designed the my's Gamby Quail seal on 24 hours notice. Ike also designed seals for the La Quinta Chamber of Commerce, La Quinta Rotary Club, La Quin- t. Historical Society, La Quinta On Stage and the St. Francis of Assissi Church, to name a few. The city named him "Father of die City Seal" at its incorporation in 1982. He was the second president of the La Quinta Historical Society, but was so active, he was called the city's official historian. Alice Bailes Bell, founder of the La Quinta Historical Society, said he provided information about la Quinta's movie colony past "we wouldn't have had otherwise." He also was an ardent researcher of local Indian history. "He had so much talent and ability," she said. "tic was able to do all our artwork, he was a good researcher and he loved to present oral history to people. He was al- ways willing to help." Besides his wife and son, Roben, ILce is survived by a son, Fral 11 of Valencia, five grand daughters, two grandsons and three great great grandctuldren. a, 0 oz • �wr AGENDA CATEGORY: CD AGENDA F1� COUNCIL/RDA MEETING DATE: AUGUST 6, 2002 BUSINESS SESSION CONSENT CALENDAR _L ITEM TITLE: STUDY SESSION Demand Register Dated August 6, 2002 PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated August 6, 2002 BACKGROUND: Prepaid Warrants: 50273 - 502761 40,119.10 50277 - 502851 3,069.84 50286 - 503071 45,579.78 50308 - 503161 49,783.25 Wire Transfers} 136,174.56 P/R 9152 - 9231 1 114,147.46 P/R Tax Transfers} 32,845.12 Payable Warrants: 50317 - 504621 1,220,768.91 $1,642,488.02 FISCAL IMPLICATIONS: Demand of Cash -City $1,506,209.02 Demand of Cash -RDA $136,279.00 Falconer, Fin nce Director CITY OF LA QUINTA BANK TRANSACTIONS 7/10/02 - 7/30/02 7/19/02 WIRE TRANSFER - DEFERRED COMP $7,745.96 7/19/02 WIRE TRANSFER - PERS $10,646.60 7/19/02 WIRE TRANSFER - CREDIT UNION $5,592.00 7/18/02 WIRE TRANSFER - RDA ESCROW $87,190.00 7/18/02 WIRE TRANSFER - RDA ESCROW $25,000.00 TOTAL WIRE TRANSFERS OUT $136,174.56 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:12AM 07/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 50317 07/30/02 &01771 NANCY BAUDER 50.00 50318 07/30/02 &01772 DONALD STECHER 107.00 50319 07/30/02 &01773 JACY ALEXANDER 50.00 50320 07/30/02 &01774 BARBARA GRAY 46.00 50321 07/30/02 &01775 JILL KUHAR 100.00 50322 07/30/02 &01776 REBECCA ROBISON 50.00 50323 07/30/02 &01777 MARIA TAMAYO 76.00 50324 07/30/02 &01778 MAGDELENA WOODBERRY 76.00 50325 07/30/02 &01781 ROB LEDESMA 74.00 50326 07/30/02 &01782 BRADLEY PERRY 120.00 50327 07/30/02 &01783 EDWARD OPPENHEIMER 120.00 50328 07/30/02 &01784 AMY STUTZMAN WENTE 40.00 50329 07/30/02 &01785 GAIL GREENBERG 50.00 50330 07/30/02 &01786 SANDRA SIMMS 45.00 50331 07/30/02 &01787 LAURA STRACHAN 55.00 50332 07/30/02 &01788 DIXIE MARTIN PROULX 55.00 50333 07/30/02 &01789 MICHAEL MADRUGA 28.00 50334 07/30/02 ACE010 ACE HARDWARE 588.71 50335 07/30/02 ACT100 ACT GIS INC 2040.00 50336 07/30/02 ADT100 ADT SECURITY SVC INC 858.13 50337 07/30/02 ALB006 ALBERTSONS STORE #6567 127.12 50338 07/30/02 AME175 AMERICAN FORENSIC NURSES 62.00 50339 07/30/02 AME200 AMERIPRIDE UNIFORM SVCS 54.97 50340 07/30/02 ANW100 AN-WIL BAG CO 400.83 50341 07/30/02 ARC100 ARCH 271.87 50342 07/30/02 AUT030 AUTOMATED TELECOM 481.05 50343 07/30/02 AVA100 AVAYA INC 1239.80 50344 07/30/02 BES100 BEST BUY CO INC HRS USE 470.84 50345 07/30/02 BRD100 B R DETAIL 50.00 50346 07/30/02 BRI100 BRINKS INC 300.00 50347 07/30/02 BUL200 R J BULLARD CONST INC 46727.82 50348 07/30/02 BUR200 BURTRONICS BUSINESS SYS 162.50 50349 07/30/02 CAD010 CADET UNIFORM SUPPLY 327.44 50350 07/30/02 CAL045 CALIF REDEVELOPMENT ASSOC 11670.00 50351 07/30/02 CAL060 CALIF STREET MAINTENANCE 4560.00 50352 07/30/02 CAL140 CAL CONTRACTORS SUPPLIES 558.41 50353 07/30/02 CAL240 CALIFORNIA POOLS & SPAS 400.00 50354 07/30/02 CAR300 CARQUEST 119.22 50355 07/30/02 CDW050 CDW GOVERNMENT INC 2556.18 50356 07/30/02 CEL100 CELEBRITY TOURS 100.00 50357 07/30/02 CEN010 CENTURY FORMS INC 124.28 50358 07/30/02 CEN050 CENTURY CROWELL 3495.00 50359 07/30/02 COA071 COACHELLA VALLEY PRINTING 8839.99 50360 07/30/02 COL035 MARTAN COLLINS 505.00 50361 07/30/02 CON010 CONRAD & ASSOCIATES 2000.00 50362 07/30/02 CON115 CONTRERAS CONST 500.00 50363 07/30/02 COR150 CORPORATE EXPRESS 54.56 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:12AM 07/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 50364 07/30/02 CRM100 CRM TECH 1292.50 50365 07/30/02 DAN200 DANONE WATERS OF NORTH 129.45 50366 07/30/02 DES051 DESERT SANDS UNIFIED SCHL 220.00 50367 07/30/02 DES060 DESERT SUN PUBLISHING CO 2676.40 50368 07/30/02 DES065 DESERT TEMPS INC 3928.29 50369 07/30/02 DES066 DESERT TROPHIES & GIFTS 42.54 50370 07/30/02 DES400 DESIGN AND CONSTRUCTION 58.86 50371 07/30/02 DRE050 DREAM ENGINEERING INC 580.00 50372 07/30/02 EAR010 EARTH SYSTEMS SOUTHWEST 1600.00 50373 07/30/02 ELM100 ELMS EQUIPMENT RENTAL INC 279.90 50374 07/30/02 EVA050 DAVID EVANS & ASSOC INC 15612.00 50375 07/30/02 EXP200 EXPRESS DETAIL 910.00 50376 07/30/02 FED010 FEDERAL EXPRESS CORP 411.06 50377 07/30/02 FIR007 FIRST AID SELECT 33.89 50378 07/30/02 FIR015 FIRST AMERICAN REAL 491.39 50379 07/30/02 FIR017 FIRST CHOICE SERVICES 187.79 50380 07/30/02 FON200 FONTANA-SOUTHWEST MOBILE 431.00 50381 07/30/02 GAR040 GARZA TURF & POWER EQUIP 75.57 50382 07/30/02 GE0010 GEORGE'S GOODYEAR 87.00 50383 07/30/02 GOL100 GOLFBOX.COM 4719.35 50384 07/30/02 GRA010 GRANITE CONSTRUCTION CO 60581.00 50385 07/30/02 GUM050 BRAD GUMMER 364.00 50386 07/30/02 HIG010 HIGH TECH IRRIGATION INC 36.42 50387 07/30/02 HIL150 HILTON FARNKOPF & 703.75 50388 07/30/02 HIM100 DAVID L HIMMLER 427.00 50389 07/30/02 HOM030 HOME DEPOT 2820.00 50390 07/30/02 HUG100 HUGHES, PERRY & ASSOC 1235.84 50391 07/30/02 IAE100 IAEM 150.00 50392 07/30/02 ICS050 ICSC REGISTRATION DEPT 1020.00 50393 07/30/02 ICS051 ICSC 250.00 50394 07/30/02 INF030 INFORMATION RESOURCES 125.00 50395 07/30/02 JAS100 JAS PACIFIC 7027.92 50396 07/30/02 JIM050 JIM'S DESERT RADIATOR 263.79 50397 07/30/02 JPRO10 JP REPROGRAPHICS 1022.49 50398 07/30/02 JUD010 JUDICIAL DATA SYSTEMS COR 209.16 50399 07/30/02 KRI100 BRUCE KRIBBS CONSTRUCTION 10042.00 50400 07/30/02 KSL051 KSL LAND CORPORATION 1950.00 50401 07/30/02 KUS050 KUSTOM SIGNALS INC 112.75 50402 07/30/02 LAQ040 LA QUINTA CHAMBER COMMERC 41500.00 50403 07/30/02 LAQ100 LA QUINTA VOLUNTEER FIRE 493.75 50404 07/30/02 LAQ500 LA QUINTA VILLAGE BUSINES 10000.00 50405 07/30/02 L00010 LOCK SHOP INC 16.16 50406 07/30/02 LOP050 RAY LOPEZ ASSOCIATES 102543.94 50407 07/30/02 LUN050 LUNDEEN PACIFIC CORP 45395.74 50408 07/30/02 MA1050 MAINIERO SMITH ASSOC INC 8000.00 50409 07/30/02 MAR010 MARTIN & CHAPMAN CO 11.85 50410 07/30/02 MDS100 MDS CONSULTING 189.30 50411 07/30/02 MIR010 MIRASOFT INC 15817.50 50412 07/30/02 M00095 MOORE MAINTENANCE & 4175.00 o w"),I ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:12AM 07/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 50413 07/30/02 MOT050 MOTION PICTURE LICENSING 188.00 50414 07/30/02 MUN100 MUNICIPAL MANAGEMENT 50.00 50415 07/30/02 NAW010 RON NAWROCKI 1500.00 50416 07/30/02 NEX010 NEXTEL COMMUNICATIONS 2917.29 50417 07/30/02 NIC101 NICKERSON & ASSOC INC 11692.50 50418 07/30/02 OFF005 OFFICE DEPOT INC 3852.58 50419 07/30/02 OWE020 OWEN & BRADLEY 13.00 50420 07/30/02 PAN100 BIJAN PANAH 220.50 50421 07/30/02 PAP050 PAPERDIRECT INC 51.93 50422 07/30/02 PAR055 PARSANS CONSTRUCTION CO 164086.20 50423 07/30/02 PAT200 SUNNY PATTON 140.00 50424 07/30/02 PET100 PET PICKUPS 527.89 50425 07/30/02 PLA050 CHRISTOPHER PLATAMONE 252.00 50426 07/30/02 POW300 POWER PERSONNEL INC 5152.80 50427 07/30/02 PRE015 THE PRESS -ENTERPRISE CO 976.20 50428 07/30/02 PRI020 THE PRINTING PLACE 137.92 50429 07/30/02 PR0005 PROFESSIONAL SERVICE IND 3662.00 50430 07/30/02 PUR050 PURCHASE POWER 33.71 50431 07/30/02 PVP100 PVP COMMUNICATIONS INC 341.18 50432 07/30/02 RAL050 RALPHS GROCERY CO 282.93 50433 07/30/02 RAS020 RASA - ERIC NELSON 4403.50 50434 07/30/02 RAS035 CHARLOTTE RASHMI-GRAFF 511.00 50435 07/30/02 RBF100 RBF CONSULTING 679.61 50436 07/30/02 REI100 REIMER SCHOOL OF MUSIC 700.00 50437 07/30/02 RIV100 RIVERSIDE COUNTY SHERIFFS 51365.28 50438 07/30/02 RIV152 RIV COUNTY TRANSPORTATION 11373.00 50439 07/30/02 RIV325 RIVERSIDE RUBBER STAMP 34.22 50440 07/30/02 SAN005 SAN BERNARDINO COUNTY SUN 430.89 50441 07/30/02 SAX100 SAXON ENGINEERING SERVICE 8050.00 50442 07/30/02 SEC040 SECRETARY OF STATE 40.00 50443 07/30/02 SIM045 SIMPLEXCRINNELL LP 1457.00 50444 07/30/02 SMA010 SMART & FINAL 57.46 50445 07/30/02 SOU007 SOUTHWEST NETWORKS, INC 10708.75 50446 07/30/02 SOU100 SOUTHLAND GEOTECHNICL INC 1791.50 50447 07/30/02 STA045 STAN'S AUTO TECH 1173.34 50448 07/30/02 STA050 STAPLES 218.89 50449 07/30/02 SUN075 SUNLINE TRANSIT AGENCY 271.50 50450 07/30/02 SUN080 SUNLINE SERVICES GROUP 482.86 50451 07/30/02 TER010 TERRA -CAL CONST INC 446268.00 50452 07/30/02 TER100 TERRA NOVA PLANNING & 11049.26 50453 07/30/02 TKDO10 T.K.D. ASSOCIATES INC 6378.01 50454 07/30/02 TOP010 TOPS'N BARRICADES INC 2064.16 50455 07/30/02 TRI100 TRI STATE LAND SURVEYORS 2630.00 50456 07/30/02 TRU010 TRULY NOLEN INC 300.00 50457 07/30/02 UND010 UNDERGROUND SERVICE ALERT 65.00 50458 07/30/02 USB100 US BANK 1530.00 50459 07/30/02 USH100 USHERWOOD & ASSOC OF CAL 76.22 50460 07/30/02 VAN075 VANDORPE CHOU ASSOC INC 6337.50 50461 07/30/02 VON010 VON'S C/O SAFEWAY INC 23.93 005 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK NUMBER DATE NO. 50462 07/30/02 WAL010 50463 07/30/02 WEB150 50464 07/30/02 WES009 50465 07/30/02 WES065 50466 07/30/02 WLC100 50467 07/30/02 WOR100 50468 07/30/02 XER010 50469 07/30/02 XER012 50470 07/30/02 ZUR050 VENDOR NAME 11:12AM 07/30/02 PAGE 4 PAYMENT AMOUNT WAL MART COMMUNITY WEBSITES 2000 WEST COAST TRANSPORTATION WESTERN PACIFIC HOUSING WLC ARCHITECTS INC WORLDCOM XEROX CORPORATION XEROX CORPORATION ZUMAR INDUSTRIES INC CHECK TOTAL 6.42 4100.00 750.00 3579.88 1750.00 1160.00 1322.20 111.00 400.83 1,220,768.91 CI�L ry N 'y N M V' Ln lD r Ln l0 r a o F Z N O c, O M O W C7 x EHN m r F r E r E N r E N r E N r E N r E+ N r E N r H N r F n N r EF N r F+ (n N r F+ 0. 0 M a E, z W El0 Z p O O O o r O 0 n O 0 Ln O 0 O 0 o O 0 o O 0 O In O 0 r O r p r O O O O 0, �O � E a a p 0 o o o O p o o o 0 CD 0 0 0 0 0 0 O 0 o Ln r p o Ln Ic c o Lrn r r r N U X a W u w u H O > Z r-i z, O r-I F+ w H a U M W ❑ co u7 < a u on Z D G. 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F H FL < cz z E+ O cn FC a o W F (z ❑ a z o z T H U H � O >' OI X z a O z E a ❑ w z u) Z X N z O > N o O O o 0 U F x a U H w O �C U X N 0026 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 50308 07/25/02 &01779 DEBBIE FLOYD 50309 07/25/02 &01780 BRUCE KAY 50310 07/25/02 COA080 COACHELLA VALLEY WATER 50311 07/25/02 FOU100 FOUNDATION FOR RETARDED 50312 07/25/02 GAS010 GASCARD INC 50313 07/25/02 IMPO10 IMPERIAL IRRIGATION DIST 50314 07/25/02 LAD100 PETER LADOCHY 50315 07/25/02 VER200 VERIZON 50316 07/25/02 WAR025 WILLIAM WARE CHECK TOTAL 08:38AM 07/25/02 PAGE 1 PAYMENT AMOUNT 10.00 60.00 18825.62 1800.00 1133.37 182.96 16333.33 187.97 11250.00 49,783.25 0027 O N M C , l0 r lD r n m s o 0.' 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W 0028 z N M Q' m O N a N N N N M M In N a o F z N O N \ N r U C7 C7 C7 C9 C9 C7 C7 C9 a m F F F H H H H H a w N v' rl M M O M .-a O m F o o Z H O r Cl) m v' N NLn M N w � � O M r O 0) M O O (N z M r O co O M OJ n H M N El a O .] H F a a z W Z ❑ < a < ~ < < < z U U E+ E-H E E U) El o >> O w 0 w o z o W H U) U) E-H i E+ z ❑ El El O , OF U U fZ W a > > E a x W O H H H O El U) Cl)H O rx O > a nZ a ❑ ❑ a .] ❑ O ❑ Z U F E+ Z H Z W W CD a Z 3 Z H U) U U 41 U) W ZZHZW W rx > o o H> o a a> a a> U) w w 1.. a a H m a w W U w M o H ❑ (Z N N O O W Ln M �.o Ln r > > m �o O to N N H ❑ H O CD H �n Ln r rl H Z o O r r r r O �Cl Ln r r r r H x a a m w m 0 0 o w H z N N r O o N r W M M .n O O M - . .o 0 o m 'D �o �o E 5 r r o Ln (n ti r o z N N ri M M M N H O H z O u� to Ln (`') ul �f7 Ln �fI ul M O U U a O O O O O O O O H E-F U) U) H H ❑ ❑ z z M O O o H , O F H .n a a a cD U x w cr H Q, H a o < W E+ ❑ 3 ro a << z z z z E a z H H o 0 0 o a i Ol G P N N N N H a s o a s F a a a a a .] ❑ E E W W W W W H U) Z H H 0., > > > > 3 H W W Z) 0 > o o O o 0 0 0 .n O H CD O O CD O N O �+ C) O O N N N N O 0 U H E i a [a.] W W G] a a U H H 1-1 > > > > 3 N M co r rn c a a F O F E+ z W E N a W 0029 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:50PM 07/18/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 50286 07/18/02 APA102 APA STATEWIDE CONF 2002 370.00 50287 07/18/02 DRI005 DRIVER ALLIANT INS SVC 66.00 50288 07/18/02 GAB050 GABRIEL'S WROUGHT IRON 15749.00 50289 07/18/02 GAS010 GASCARD INC 466.10 50290 07/18/02 HEN050 TERRY HENDERSON 600.00 50291 07/18/02 IND075 INDIO CHAMBER OF COMMERCE 25.00 50292 07/18/02 LAQ050 LA QUINTA CITY EMPLOYEES 803.79 50293 07/18/02 LAS075 LASHER AUTO CENTER 17872.56 50294 07/18/02 LIE050 LIEBERT CASSIDY 3100.00 50295 07/18/02 MON200 MONTEREY MARRIOTT HOTEL 1353.00 50296 07/18/02 PAL011 PALM SPRINGS AIR MUSEUM 45.00 50297 07/18/02 RIV040 RIVERSIDE CNTY DEPT CHILD 676.50 50298 07/18/02 SOU002 SOUL OF CHINA 301.24 50299 07/18/02 STA044 DARREN STANLEY 62.50 50300 07/18/02 TRE100 JUAN TREVINO 375.00 50301 07/18/02 UNIO05 UNITED WAY OF THE DESERT 211.00 50302 07/18/02 VER050 FREDRICO VERDUGO 675.00 50303 07/18/02 VER200 VERIZON 939.43 50304 07/18/02 VER210 VERIZON INTERNET SOLUTION 439.68 50305 07/18/02 WEI050 MARK WEISS 35.35 50306 07/18/02 WEL025 WELLS FARGO BANKCARD 529.21 50307 07/18/02 WIN010 WINSTON TIRES 884.42 CHECK TOTAL 45,579.78 0030 z ti Ol a O N O H Z W ry C7 E a CL w a m W F W H W H W H W El W El w El m of ElF W El w H W H rn H N N FF Z F O O CD O CD O O O CD O O O Q) r �D O O O O O MLn O O CD ul w Z O O r � l0 a, m O Ln �p l0 O O N m O N r O Q' r ? 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U i-+ a U a a rz ❑ a 0 s C7 a C7 W y Z �' a .7 a a H .7 O z a P. . 1 .1 �) I 0031 a o H Z N O m � N S r U C7 rn U m U 0 0 0 0 0 0 C9 0 0 9 7 o w F E E E E E E s E Z E a w rn w rn w w w w w w w L�j w w ww E < m F F F F E+ F H E-F E+ F F F P+ F F F N c O O O O N N N N r m o m Ln m M N F z F N O O O ul Ln Ln to N O O lD M rT N W Z rl N N N to C l C 1 Ol IT O1 N Ol O ur) Ol 01 E O O lD r r-1 r m m m N N Ln l0 r M M N i+ O M M N l0 M N N a a O v' O O o O M m LI) N in O O O Q. M z < N �n ui rn rn Ln r r-I CD El �0 r r-+ r M M M ❑ M (n M N lD p1 Q. U I < � Z 3 H W F � ❑ £ Q a a � U a a U)U) z� < W W > >> > > CL' F F+ (Z W fZ O H O O O cn O O to O O u7 cn cn cn cn cn O w W O E O 0 CD > Z a U ❑ Z U ❑ ..-I z ❑ ❑ Z a [.I ❑ ..i z ❑ ❑ a ❑ ❑ Z z Z c9 W �l W W U W W U W Z Z Z Z Z w W W W U W W > F> c� > U> [.z > U> 0 0 0 0 0 0> F F> Z> F F ❑ H O O x S X 5 2 W z O W W W W w w U a cn a Mn� n. a n. w a H H ❑ W N N ti m O CT) CD1D lD > I > m m r CDm '.D N N O O O 2 z E N rl N (N M N CY) m al Q• O lD M N N N N x Ln Ln Ln Ln M r n Ln �r v a z a � m w m a I O o W H Ci W O O Ol O m O O O O O O N O O O O O m O m O O O O O O O O N O O mO O in O O O O O O lD lD m O O o r ,-i m n m Ln n Ln Ln n rn m Z M N O N O M M M M M M O O LC) O r M r M F N lD N lD �D ID �0 1D �0 lD 10 lD l0 lD Z a ry O M O M M M M M - r-1 N N M - N O o o Ln o Ln Ln Lrn Ln n ,-, o 0 0 0 0 0 U O N O N .-+ r rn U < — O - .-� ry r-1 N N r-1 rl N O 0 O O O O O 0 O O O O O O M F a W U) w w O F z a O O F w a O o Ln m W F N d < FC a El O ❑ Z W H U w0 o CO w a F z w a O > W E z ID w x F w ❑ W F z O o o > H w w [+, z O H a W J Z O H a W > 2 O H x W > Z O H a W > Z O H z W > z O H a W J w H w z a. W F Z H Z O H a W > U) EH w z a w F Z U) H Z W O 3 H s a W > E z 0 O O U F u N O O o co a' O < H cc O O ti W a F N O O I-1 z D O in O x w > O O N lz w > O O N a w > O O N z w > O O N cl' w > O O N w > O O N w > O - N w > O O ,-i N O w w > 3 in in O O I �" 11 a a W w _ 3 3 0032 ACCOUNTS PAYABLE - AP5003 CITY OF LA QUINTA VENDOR WIN010 WINSTON TIRES O w W TO -BE PAID INVOICES 2:28PM 07/18/02 FOR BANK ID - DEF PAGE 3 ACCOUNT NUMBER INV. INVOICE PAYMENT BATCH TRAN NUMBER DESCRIPTION AMOUNT NO. VENDOR TOTAL 529.21 501 501 619 649 91000471 VEHICLE REPAIRS 884.42 TEMG 3 VENDOR TOTAL 884.42 TO -BE PAID - PAYMENT TOTAL 45,579.78 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 50277 07/11/02 CAL065 CALIF JOINT POWERS INS 50278 07/11/02 COA080 COACHELLA VALLEY WATER 50279 07/11/02 COR013 CITY OF CORONA 50280 07/11/02 ELRO10 EL RANCHITO 50281 07/11/02 LAQ040 LA QUINTA CHAMBER COMMERC 50282 07/11/02 NAT025 NATIONAL NOTARY ASSOCIATI 50283 07/11/02 SOU010 SOUTHERN CALIF GAS CO 50284 07/11/02 VER200 VERIZON 50285 07/11/02 WEL025 WELLS FARGO BANKCARD CHECK TOTAL 2:53PM 07/11/02 PAGE 1 PAYMENT AMOUNT 320.00 996.20 38.00 256.33 198.00 139.00 321.06 97.40 703.85 �� - •Mtn! I►,4 0034 a o El F z N 0 r U C7 C7 C9 U C9 C7 C7 C7 C7 C9 C9 C9 C7 0 0 0 0 o w H E E E E £ E E E E E E E E E E E iPl C7 a W W W W G4 W W w w w w W W W W W W E a W F E+ F E-F H E+ EA H H F F F F El EF EF H 0.t1 :n c O O O M O O O O O O O O O N CD N E. 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 50273 07/09/02 CAL040 CALIFORNIA VISION SERVICE 1033.57 50274 07/09/02 CAN050 CANADA LIFE ASSURANCE CO 577.23 50275 07/09/02 PER005 P E R S 36144.62 50276 07/09/02 UNU050 UNUM LIFE INS 2363.68 CHECK TOTAL 40,119.10 0037 d O F Z N O C, O O W F E E E E E E cc m El E-F F F E+ E. a n 0 M r N O N m CD m m �D Z F+ W z E O kD N O o Ln m M a4 N c+�1 ' r M N m if) N D D M r v M M r c D M W W W U V U 2 z < < V V < a a Z D: F z z E+ O F O H 0 0 o a Kc o cn o U) o W H co F a a H Z E- z F a ~ m m a a D o > D z O o z z .. o o a a w 0 o 0 0 F o z U o z z u z z a z H cn "W > WOW a > ""W 0 > -1W > H 1--1 Q w w > a s E a co v W a I " o m c o O W v c > I > m rn r r D Z E M M 01 Z O lD lD Lf) Lf1 m z — In 1n M m M O x 0 m m n ¢ m W m a 0 o o w F D: O O O O O O W O O O O O O m O O O O O O E O r r M 01 Z m M M M M O M N N N N lD N F z o 0 0 0 'c o O o O 0 O o 0 O O 0 0 O U V < 0 0 0 0 0 0 W U O O V V a W W W U V cn z� O Z rz d D o O o 0 w O ul m H a a (n > a W w W w H W I H H H .a z z z a s w r a a s n¢ o a< £ a z z W W a 0 V U cn F w z W U n n � z O > 0 0 0 Ln Ln o 0 c cn Ln 0 0 Ln UU E+ a z z a D: � U 2 U U V D. W D I 0 H a a W m O H 6 A/P - AP6002 CHECKS TO BE VOIDED 09:10AM 07/21'/6�- CITY OF LA QUINTA BANK ID: DEF PAGE I CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 48556 DEF 02/28/02 425.00 LEA020 LEAGUE OF CALIF CITIES TOTAL VOIDED 425.00 INVOICE DESCRIPTION LCC PLANNERS INST REGISTRATI 0039 TWT 4 .(PQur«rw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Authorization for Overnight Travel for the Community Services Director, Recreation Supervisor, PUBLIC HEARING: and one Community Services Commissioner to Attend the California Parks and Recreation Society Conference in San Jose, California, March 19-22, 2003 RECOMMENDATION: Approve authorization for overnight travel for the Community Services Director, Recreation Supervisor, and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in San Jose, California, March 19-22, 2003. FISCAL IMPLICATIONS: The costs associated with conference attendance for the Community Services Director, Recreation Supervisor and one Community Services Commissioner will be funded through the Community Services Administration Travel, Training and Meetings Account # 101-251-637-000. The estimated expenditures are as follows: • Registration $219 • Meals $200 • Lodging $400 • Travel $150 TOTAL: $969 per person CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The annual conference of the California Parks and Recreation Society (CPRS) gathers parks and recreation professionals and commissioners from all areas of the State of California to network and share information on issues of common interest. Staff and commissioners receive information on current federal, state and county policies, marketing strategies and programming trends. The request for overnight travel is being considered in advance in an effort to take advantage of the pre -registration special which would save the City of La Quinta up to $60 per person (Attachment 1) as well as enabling staff to make reservations for lodging at a reduced rate. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Services Director, Recreation Supervisor, and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in San Jose, California, March 19-22, 2003; or 2. Do not approve the authorization for overnight travel; or 3. Provide staff with alternative direction. Respeitfully supmitted, Dodie Horvitz, Attachments: mri unity Services Director Approved for submission by: r; _� �__ - 2. � Thomas P. Genovese, City Manager 1. 2003 CPRS Conference Registration Form S:\Community Services\CCReports\CC.212.CPRS Overnight 08-06-02.doc 002 Take Advantage of the lowest registration fee offered to detegates- the early Bird fee of $219 Pre -registration $249 On Site registration $279 Excellent opportunity to network • 2002 conference delegates rated the networking opportunities in Los Angeles a 4.21 on a 5 point scale! Networking occurs in sessions, at conference socials, and special events. Information packed training sessions! • 9117, of the 2002 conference delegates stated they would implement a new idea learned while attending an educational session! Premiere exhibit hall featuring over 350 booths displaying the latest in products and services! • 3 out of 4 of the 2002 conference delegates stated they would implement a new idea learned while visiting the exhibit hall! Experience San Jose — the center of technology and innovation! • San Jose, home of world class cultural arts, museums, nightlife, theme parks, wineries, and great hotels and restaurants. San Jose is accessible by air, car, and train! Visit www.sanjose.org for all the details on a great place! H 2003 CONFERENCE EARLY BIRD REGISTRATION FORM Name (required for early bird rate) Member # (if applicable) Address To Mail Registration Information: City/State/Zip Agency Day Phone Please Check All Applicable Boxes Membership Category Category Early Bird Rate ❑ CPRS ❑ NRPA* ❑ Member $219* ❑ CAPRCBM ❑ Nonmember *NOTE: NRPA members must send a copy of ❑ Nonmember $399 their valid member card for verification. * $219 is "Early Bird" member rate. Other registration discounts do not apply with this Early Bird special, including the 6th Free Promotion. Registration with full payment must be postmarked by September 13, 2002, No purchase orders accepted. Questions? Call California Park & Recreation Society, 9161665-2777. ATTArWRAGAIT 1 Savvy Solutions 1 777 Community California & Pacific Southwest Recreation & Park Training Conference San Jose, California • March 19-22, 2003 Pre -Register On Site Registration H PAYMENT INFORMATION $ Total amount of check enclosed Make check payable to CPSRPTC Charge $ to ❑ VISA or ❑ MasterCard Bankcard # Exp. Date Cardholder Name/ Signature Mail this form to: f" Registrar California Park & Recreation Society 7971 Freeport Blvd, Sacramento, CA 95832-9701 Fax 916/665-9149 • conference@cprs.org T4tyl 4 a4& 49MM COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE• Authorization for Overnight Travel for the City Clerk's Secretary to Attend a Seminar Presented by the Southern California City Clerk's Association in Brea, California from September 19, 2002 through September 20, 2002. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 3 STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the City Clerk's Secretary to attend a seminar presented by the Southern California City Clerk's Association in Brea, California from September 19, 2002 through September 20, 2002. FISCAL IMPLICATIONS: This seminar will be funded from Travel, Training and Meetings Account #101-201- 637-000. The breakdown of estimated expenditures for this meeting is as follows: • Registration • Meals • Travel • Hotel Total CHARTER CITY IMPLICATIONS: None. $175 $ 50 $ 56 *Included in Registration $281. BACKGROUND AND OVERVIEW: The "Nuts and Bolts" seminar provides outstanding entry-level training for new department staff members from the Southern California area. Subjects covered will be public relations, organization and administration, legislative procedures, agendas, meetings, minutes and follow-up, annexations and vacations, deeds and deed 6 e,,l processing, bids and bid openings, agreements and contracts, and introductory records management. The registration form is attached as Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the City Clerk's Secretary to attend a seminar presented by the Southern California City Clerk's Association in Brea, California from September 19, 2002 through September 20, 2002; or 2. Do not approve authorization for overnight travel for the City Clerk's Secretary to attend a seminar presented by the Southern California City Clerk's Association in Brea, California from September 19, 2002 through September 20, 2002; or 3. Provide staff with alternative direction. Respectfully submitted, J e Greek, City Clerk Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Announcement and Registration Form 8/6/02 C:\wpdocs\Staff Reports\Nuts&BoltsSeminar ATTACHMENT 1 CITY CLERKS' ASSOCIATION OF CALIFORNIA 2002 SOUTHERN "NUTS & BOLTS' -� Registration Form Workshop begins: September 19, 2002, 8:30 a.m. WHEN: Workshop ends: September 20, 2002, 2:30 p.m. TRAINING LOCATION: Brea Community Center, 695 E. Madison Way, Brea, CA LODGING LOCATION: Embassy Suites Hotel, 900 E. Birch Street, Brea, CA (Hotel is across the street from the Brea Community Center) PLEASE COPY THIS FORM AND COMPLETE A SEPARATE FORM FOR EACH PARTICIPANT NAME: CITY/ORGANIZATION: TITLE: ADDRESS: CITY: STATE: ZIP: TELEPHONE: E-MAIL ADDRESS: FAX: CCAC MEMBER? Y/N FEES: Basic Registration includes workshop, materials, Thursday night's lodging at Embassy Suites (double occupancy), 2 breakfasts and 2 lunches $175 for CCAC Members or $200 for Non -Members $ (Note: Basic registration pays for the hotel, but you still must have a valid credit card to check -in to the hotel.) OPTIONAL FEES: Single Occupancy Lodging for Thursday $60.00 $ Lodging for Wednesday Night (Single Occupancy) $120.00* $ City Clerk Handbook (1993 Edition) $50.00 $ TOTAL: (Make Checks Payable to CCAC): $ (Fees are non-refundable; no discounts may be given for those not requiring lodging.) Roommates will be assigned for all those paying the basic registration fee. If you wish to have a private room, you must pay the additional Single Occupancy Lodging Fee of $60 listed under Optional Fees. ROOMMATE PREFERENCE (if any): Smoking: Yes_ No_ *If you requested lodging for Wednesday night, we may be able to find a roommate for you. If we find a roommate for you, we will notify you and you will be refunded $60. Are you interested in a roommate for Wednesday? Yes _No _ PLEASE INDICIATE IF YOU DO NOT REQUIRE LODGING: (no lodging required) PLEASE BRING A 3" THREE-RING BINDER TO THE WORKSHOP TO ACCOMMODATE PRINTED MATERIALS. City Clerk Handbooks are recommended, but not mandatory. City Clerk Handbooks may be ordered now and picked up at the workshop. DEADLINE IS SEPTEMBER 2, 2002. MAIL REGISTRATION W/ PAYMENT TO: Gail Vasquez -Connolly, City of Norwalk, 12700 Norwalk Blvd, Norwalk 90650-3144 To reserve your space, fax this form in today to 562-929-5773 r �J 6 7) 60)4 Titit 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Authorization for Overnight Travel for Three Members of the City Council and the City Manager to Attend the League of California Cities Annual Conference in Long Beach, California to be Held October 2, 3, 4 and 5, 2002. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -* STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for three members of the City Council and the City Manager to attend the League of California Cities Annual Conference in Long Beach, California to be held October 2, 3, 4 and 5, 2002. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: • Registration $ 425 • Travel $ 90 • Hotel $ 500 • Meals $ 300 Total $1315 TOTAL (for four) $5,260 Funds for this conference attendance are available in the Legislative Program's Travel, Training and Meetings Account (#101-101-637-000) and the City Manager's Office Travel, Training and Meetings Account (#101-102-637-000). CHARTER CITY IMPLICATIONS: None. Q66 BACKGROUND AND OVERVIEW: The League of California Cities will be holding their annual conference, entitled "Strength in Unity," at the Long Beach Convention Center. The first day will include the Opening Plenary Session along with League policy committee meetings. The remaining days will feature the 25th Annual Expo, various business meetings, and a variety of program sessions on topics such as dealing with environmental concerns, cities and homeland security and local government finance. Mayor Pena, Council Member Henderson and Council Member Adolph have expressed an interest in attending this meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: Approve authorization for overnight travel for three members of the City Council and the City Manager to attend the League of California Cities Annual Conference in Long Beach, California to be held October 2, 3, 4 and 5, 2002; or 2. Do not approve the request for overnight travel; or 3. Provide staff with further direction. Respectfully submitted: &AA4 Terry Bringer, M nagement Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. League of California Cities Annual Conference Announcement C) 0 w 002 _J I k. r b r, ,S s{aa, ,.� 4 ,,,r x y b d• �Y? � ^l t dy M 3 F e Y EN ..CbNY N1 ION . CE T] . STRENGTH IN UNITY 0 ne of the great American traditions has been the ability of our people to come together to achieve a common good. In the 19th century during the migration west, neighbors came together to build houses and barns. The 20th century saw the advent of service clubs and societies and today we benefit greatly from the efforts of trade associations and thousands of non -profits. All of these efforts have worked to help make America strong. California cities are no different. For more than a century we have worked together to achieve and protect the common interests of our citizens. Indeed, the League's motto is "California Cities Work Together." Perhaps now, more than ever before, the cities of California need to work together to protect and secure the resources that we need if our local communities are to thrive. But it is more than just fiscal resources. It is also the public's understanding and support that we need for cities to truly serve residents. To achieve essential elements for conununity, city officials must think and act with a bigger picture in mind. It must be a picture that is long-term, that is flexible within key principles and values, and that is innovative. It requires leaders who arc willing and able to be fully engaged politically —in the best sense of the word —so they can inspire their constituents and other leaders to work together toward common interests. This will require leaders who hold impeccable standards. It requires leaders who can collaborate and put the common good first. This type of leadership and unity requires clarity and strength of purpose and character. The League Conference is focused on promoting this Strength in Unity that cities must have if we are to effectively serve our public. You can become a part of this growing movement toward strong local government. You can become a leader for tomor- row by becoming part of the Strength in Unity at the League Conference. League of Californid Gties Fellow City Officials and Friends: I am honored and pleased to invite each of you to the Leagues, 104th Annual Conference to be held in Long Beach October 2-i, 2002. Not only do I look forward to welcoming you as your League President, but also for the first time, I will be serving you as the host Mayor. The Long Beach City Council and our staff are pleased you will be visiting us. We look forward to showing you the best that Long you has to offer. If you haven't been here for some time you'll discover that our community has undergone a major revitalization, and we are rapidly becoming one of the most dynamic waterfront cities in Southern California. 'We invite you to bring your family because they will enjoy the Long Beach experience. As you can see from the agenda, and as you have been aware over the past year, the League has embarked on a very exciting and vital mission --vital because it involves the very protection of the future of our cities and of our local authorities and resources. To be successful, the cities of California will need to work together. We have much work ahead. We need leadership from every city at every level. This effort must have everyone's participa- tion. This is our call. This is our time. I welcome each of you to Long Beach and to the special hospitality we are planning for each conference attendee. Beverly O'Neill 0 Mayor, Long Beach President, League of California Cities 005 League of California Cities Annual Conference October 2-5. 2002 • Long Beach Convention Center THE HOTEL RESERVATION PROCESS WILL OPEN JULY 1, 2002. Hotel Reservation Forms received prior to that date will be processed starting July 1, 2002. On -Line Hotel Reservation will be available starting July 1, 2002. Do not fax or mail the Hotel Reservation Form if you are registering On -Line. Book your reservation on-line by going to our website at www cacities.org/ac and click on Hotel Reservations OR fill out this form completely and fax to the Long Beach Housing Bureau at 562/590-9366. Please make copies of this form if more than one room is to be reserved. If you choose to fax this form, complete the credit card information below. Please do not mail a duplicate copy. Phone reservations will not be accepted. Room assignments are based on a first -come, first -served basis. Name Title/Company Address City/State/Rip Code � l Telephone ( 1 Fax E-mail ❑ AM ❑ PM Arrival Date ❑ AM ❑ PM Departure Date Room Preference: ❑ I will share a room with: ❑ No smoking room ❑ Handicapped access ❑ Single — King ❑ Double —1 Bed J Double/Double — 2 Beds Deposit Information: All hotels require a deposit in the amount of the first night room rate. Housing forms received without a valid card or check deposit will be returned and will not be processed. (No cash deposits accepted.) Checks should be made payable to: LONG BEACH HOUSING BUREAU One World Trade Center #300 Long Beach, CA 908314DOO If deposit is by credit card, please provide the following information: Name on Credit Card Type of Credit Card Exp. Date Credit Card Number Authorized Signature Please rank your hotel preference 1-7. If rooms are no longer available in your first choice, you will be placed in the next closest available hotel. Rates do not include 12% hotel tax. Some hotels may charge an energy surcharge. Rank Hotel Single Double Courtyard by Marriott $109 $109 Hotel Queen Mary $129 $129 Hyatt Regency Long Beach $142 $142 Long Beach Hilton $164 $164 Renaissance $141 $159 Westcoast Long Beach Hotel $125 $125 Westin Hotel Long Beach $143 $143 Confirmation: If you do not receive a confirmation via e-mail, fax or mail in 14 days after any transaction, please contact the Housing Bureau at 1-800-452-7829 ext. 111. Fax completed form to: LONG BEACH HOUSING BUREAU • FAX: 562/590-9366 There is no guarantee on room type, although the hotel DO NOT return this form to the will do everything possible to accommodate your request. League of California Cities. RESERVATIONS MUST BE RECEIVED NO LATER THAN 3:00 PM on Wednesday, August 28, 2002 1 191 City/Agency: League of California Cities Annual Conference October 2-5, 2002 • Long Beach Convention Center Enter first and last name and official title as they should appear on name badge and registration card. Name Title Nickname for badge Confirmation will be sent via email to the registrant. In order to keep our records up to date, please fill in the following information: Address City/State Zip Code Telephone 1 Fax E-mail of registrant • To help us plan for any special needs, please call the conference registration office at 9161658-8291 if any registrant requires special accommodations for disabilities. Please mail to: League of California Cities t 1400 K Street, Sacramento, CA 95814 916/658-8291 If paying by credit card, you may fax form to 916/658-8220 or register online at www.cacities.org/ac Full Conference City Officials ................................. $425.00 Non City Public Officials .............. $475.00 All Others ..................................... $525.00 One Day Only ❑ Wednesday ❑ Thursday ❑ Friday ❑ Saturday City Officials ................................ $250.00 Non City Public Officials .............. $300.00 All Others ..................................... $350.00 Spouse or Guest ............. @ $ 60.00 Name of Spouse or Guest (may not be a city or public official or vendor) City Attorney Paper ....... Ca) $ 50.00 Cost of city attorney papers not included in registration amount. Papers will be available at the conference. If not picked up at the conference, papers will be mailed after the conference. League board policy allows city officials who wish to join a board - recognized diversity group to do so in conjunction with this conference. Simply check on the registration form which caucus(s) you wish to join and include the appropriate dues when you remit the conference registration fee. ❑ I want to join the Latino Caucus. Enclosed are my yearly dues of $100.00. @$100.00= ❑ I want to join the African American Caucus. Enclosed are my yearly dues of $75.00. @$ 75.00= Total Payment Due: Payment Information: Make checks payable to League of California Cities. (No purchase orders, American Express or Discover cards.) ❑ City Check ❑ Personal Check ❑ Visa ❑ MasterCard Name on Credit Card Authorized Signature Credit Card Number Exp. Date Note: All cancellations must be submitted in writing THIS FORM MUST BE POSTMARKED OR FAXED and are subject to a $50.00 processing fee. n +7 BY WEDNESDAY, AUGUST 28, 2002. No refund will be given for cancellation requests f After this date, register on site. sent after Wednesday, September 25, 2002. 00! Please complete one form per registrant. T,&t 4 4 Q" COUNCIL/RDA MEETING DATE:August 6, 2002 Approval of Plans, Specifications and Engineer's Estimate of Probable Construction Costs and Authorization to Advertise for Bids, for the City's Third Fire Station, Project No. 2001-14 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Ic STUDY SESSION: PUBLIC HEARING: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) of probable construction costs and authorize staff to advertise for bids for the City's third fire station, Project No. 2001-14 FISCAL IMPLICATIONS: The following represents the approved funding and funding sources: Infrastructure: $1,386,518 Fire DIF: $11500,000 Total Funding Available: $2,886,518 Less Prior Expenditures: $171,504 Total Funding Remaining: $2,715,014 The following represents the estimated project budget: Construction: $2,201,518 Inspection/Test/Survey: $146,000 Administration: $75,000 Professional $175,000 Land: $1 10,000 Contingency: $179,000 Total: $2,886,518 G AFireTSEstation. wpd None. 1/ ' RRADGIM • -owl I O 0 1� • � On December 4, 2001 the City Council approved a contract with WLC Architects for the design of the City's third fire station. On March 5, 2002, the City Council adopted a Resolution certifying a Negative Declaration of Environmental Impact for Environmental Assessment 2001-440, and approved the development design for the City's third fire station, Capital Improvement Project 2001-14. The plans, specifications and engineering estimates are now substantially complete and will be available in the Building and Safety Department for review. Assuming the City Council approves the authorization to receive bids for the fire station on August 6, 2002, the following represents the anticipated project schedule: Approve PS&E and authorize to receive bids Bid Period Award Construction Contract Construction Period Accept Improvements FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: August 6, 2002 September 2002 October 1, 2002 October 2002- July 2003 August 2003 1 . Approve the Plans, Specifications, and Engineer's Estimate (PS&E) of probable construction costs and authorize staff to advertise for bids for the City's third fire station, Project No. 2001-14; or 2. Do not approve the Plans, Specifications, and Engineer's Estimate (PS&E) and do not authorize staff to advertise for bids for the City's third fire station, Project No. 2001-14; or 3. Provide staff with alternative direction. 073 G: \Fire\PSEstatio n. wpd 002 Respectfully submitted, Tom Hartung Director of Building and Safety Approved for submission by: Thomas P. Genovese City Manager C7.1 G : \Fire\PSEstatio n. wpd 003 Tiht 4 4Q" COUNCIL/RDA MEETING DATE:August 6, 2002 ITEM TITLE: Approval of a Professional Services Agreement (PSA) with David Evans and Associates Inc., for Design of the City Hall Expansion, Project No. 2002- 01 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: er STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement with David Evans and Associates Inc. in the amount of $281 ,931 for the design of the City Hall Expansion, and direct staff to include optional services in the amount of $67,358 which may be utilized during the construction phase of the project for construction administration. FISCAL IMPLICATIONS: On May 7, 2002, the City Council approved and adopted the Fiscal Year 2002/2003 through Fiscal Year 2006/2007 Capital Improvement Program (CIP). The City Hall expansion project is identified to receive funding for design during the current Fiscal Year in the amount of $364,687. Funding for the design portion of the project will be obtained from Development Impact Fees (DIF), Account # 252-000-300-290. Construction of the expansion, which is scheduled for next fiscal year, will also be funded through Development Impact Fees. If sufficient funding is not available at the time of construction, a loan may be made to the DIF by the General Fund Reserves to cover the shortfall. CHARTER CITY IMPLICATIONS: None. iWaI111,1111VITA MICITI On May 7, 2002, the City Council approved and adopted the Fiscal Year 2002/2003 through Fiscal Year 2006/2007 CIP. The City Hall expansion is identified to receive funding for design during Fiscal Year 2002/2003. On April 2, 2002, the City Council approved the distribution of a Request for Proposal (RFP) for Architectural Design and appointed a consultant selection committee. The consultant selection committee consisted of the following individuals: U'7 G:\Facilities\awardDEAagenda.wpd Mark Weiss, Assistant City Manager Dodie Horvitz, Community Services Director Jerry Herman, Community Development Director Tom Hartung, Building and Safety Director Nick Nickerson, Contract Project Manager On May 31, 2002, the City of La Quinta received proposals from thirteen design firms: On June 12, 2002, the consultant selection committee short listed the following firms and scheduled formal interviews: David Evans and Associates (DEA) HMC Conwell Shonkwiler & Associates Gruen Associates PGAL Rothenberg Sawasy Architects Formal interviews were conducted on June 24, 2002. David Evans and Associates was selected by the consultant selection committee as the top firm and negotiations were initiated and completed. DEA proposed a fee in the amount of $270,927 to prepare the plans, specifications and construction cost estimates (PS&E) to design an approximately 15,000 square foot expansion to the City Hall. (In addition, DEA is recommending a budget for reimbursable items such as blueprinting, mileage, courier services, and other direct costs in the amount of $1 1,004). DEA submitted optional fees in the combined amount of $67,358 to provide construction administration. Provided as Attachment 1 is a copy of the Professional Services Agreement. FiTZINJIMPI"T 011MV01HAWFAIVY1 Alternatives available to the City Council include: 1. Approve a Professional Services Agreement with David Evans and Associates Inc. in the amount of $281,931 for the design of the City Hall Expansion, and direct staff to include optional services in the amount of $67,358 which may be utilized during the construction phase of the project for construction administration; or 2. Do not approve a Professional Services Agreement with David Evans and Associates Inc. in the amount of $281,931 for the design of the City Hall C r. G:\Facilities\awardDEAagenda.wpd 002 Expansion, and direct staff to include optional services in the amount of $67,358 which may be utilized during the construction phase of the project for construction administration; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building and Safety Approved for submission by: homas P. Genovese, City Manager Attachment: 1. Professional Services Agreement - DEA 003 G:\Facilities\awardDEAagenda.wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and David Evans and Associates ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Professional Architectural Design Services for the City of La Quinta City Hall Expansion, Project # 2002-01 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council r: 5 S:\pwdept\Nick\PSAcityhallexp.wpd ^ 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Two Hundred Eighty-one Thousand Nine Hundred Thirty-one Dollars ($281,931.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Wei S:\pwdept\Nick\PSAcityhallexp.wpd 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Cliff Simental, L.S., Senior Vice -President b. Rudy P. Acosta, Project Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Tom Hartung, Director of Building Safety, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. G� S:\pwdept\Nick\PSAcityhallexp.wpd 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Iniury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which G81 S:\pwdept\Nick\PSAcityhallexp.wpd i � ` Q. arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and -within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. (� 1 S:\pwdept\Nick\PSAcityhallexp.wpd ( 9 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. nq3 S:\pwdept\Nick\PSAcityhallexp.wpd ( 10 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice c s i S:\pwdept\Nick\PSAcityhallexp.wpd C, 1 t shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: DAVID EVANS AND ASSOCIATES Attention: Cliff Simental, L.S. Senior Vice -President 800 North Haven Avenue, Suite 300 Ontario, California 91764-4915 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Date 0 S ) S : \pwdept\Nick\PSAcityhal lexp. wpd r l? CONSULTANT: David Evans and Associates By:_ Name: Title: Date: 09r) f `j S: \pwdept\Nick\PSAcityhal l exp. wpd Exhibit A Scope of Services City of La Quinta City Hall Expansion Project No. 2002-01 Services and products to be rendered in performing all work associated with the project shall be in accordance with the Scope of Services attached and made a part of this agreement. 0 8 f 14 In our desire to provide the City of La Quinta with the highest level of expertise for the City Hall Expansion, DEA has assembled an outstanding team of professionals to address all aspects of the Project. In response to the requirements of the RFP, the following is a breakdown of the proposed tasks within the scope of services. Development Program The "Team", under the leadership of the assigned DEA project manager, will work closely together with Patrik Davis Associates and Pearson Architects, Inc., and City staff to develop an accurate and comprehensive project development program that will identify project priorities and define all potential development issues such as; project site constraints, agency process requirements, utility requirements, operational needs (staffing and equipment), maintenance needs, design character, performance requirements, quality standards and, proposed budgets and schedules. Additionally, the development program may include the generation of a preliminary master plan design (to reflect the elements of the comprehensive design program) and for review by the various jurisdictional agencies. Pre -Design (Civil) Site Visit and Existing Condition Analysis — DEA+PDA+PAI will visit the site to analyze the existing conditions and determine required modifications for the facility design project. DEA anticipates 1 to 2 site visits by the design personnel during the Pre -Design phase. Data CollectiomExisting Utilities Research — DEA+PDA+PAI will research and obtain all available utility information. Utility purveyors providing service to the site will be contacted and all record utility information available will be obtained and plotted on the topographic base sheets prepared. DEA will also review any additional site plans or on -site maps that may be available from the existing or previous property owners showing as -built or record drawings of existing/abandoned utilities on -site. If more in-depth on -site utility research is deemed to be required after completing our on -site investigation, DEA has the capability of partnering with a sub -consultant specializing in as -built utility mapping/investigation work to discover more detailed on -site information. DEA reserves the right to negotiate fees for this additional sub -consultant work at the time of request. Project Team Coordination & Meetings - DEA will meet and coordinate work with that of the Architect, Owner, and the other consultants during the Pre -Design phase. DEA will also meet with the governing agencies to determine all required onsite and offsite improvements for the facility design. DEA anticipates 1 meeting per month throughout the duration of the Pre -Design phase for the DEA project manager to attend (total of 3 meetings at 3 hrs/each) and 1 introduction meeting for the Quality Assurance and Professional Engineer to attend (1 meeting at 3 hrs/each). Pre -Design Site Survey/Topography - DEA will develop a Pre -Design composite site plan including current topographic data, record on -site utility data, and record off -site utility information. DEA will review existing site survey data available and determine the requirements for additional site survey/topography required for the project. DEA assumes that all offsite utility improvements have points -of -connection adjacent to the site in Adams 0 8 Q fci Cily of "o (:oilrilc v u cll EX� 'F,14; . l WOIC2 Street. and does not require any additional off -site survey/topography. DEA also assumes that Title Reports and any site property/easement data will be provided so we may accurately illustrate property information on the base sheets. Aerial Photogrammetry (Optional) - An aerial photogrammetry specialist with a strong working history with DEA, will provide a complete aerial topography map of the site at 1"=40 ft. scale (with 1 ft. contour interval) and will outline buildings, streets, curbs, and other vital surface features. Field Survoy Topo-verify aerial data (Optional) - DEA will provide field survey topography (2-man crew) of several areas at the site to verify the accuracy of the aerial photo data and ensure adequate site topography coverage required for the design project. Easement and Property Line Information for Site Base Sheets - DEA will research and collect the property line/easement data for the site (from title reports, parcel information, etc. provided for DEA by owner) so it can accurately be shown on the site base sheets. Preparation of Site Base Sheets - DEA will use all data gathered during the utilities research and site survey work previously completed to prepare the site base sheets which illustrate site topography, horizontal control points, elevation benchmarks, easements, property lines, and all building and existing surface features. These base sheets will incorporate all on -site and off -site data previously gathered along with the site topographic features to develop a composite site plan. Design (Civil, Architectural, and Landscape) Project Team Coordination & Meetings - DEA will meet and coordinate work with the architect, Patrik Davis Associates, the City, and the other consultants during the Design phase. DEA assumes that the project manager will be required to organize bi-weekly meetings at the DEA Desert office to coordinate with the other members of the design team (6 meetings at 3 hrs/each). Schematic Site Plan - DEA will coordinate with Patrik Davis Associates staff to utilize the site base sheets previously prepared to incorporate the proposed City Hall Expansion facility site plan improvements. DEA engineers will also use this site plan to analyze the existing utilities at the site and determine all improvements required for the project. Analyze Existing Utilities and Determine Improvements - DEA will analyze the existing utilities to establish the location, routing, size, and capacity for the "wet" utility improvements required for the project. DEA assumes that all "wet" utility designs will have points -of -connections adjacent to the site along Washington Street and does not require any additional survey or utility design services outside these boundaries. DEA shall be provided demands for sewer, water, and required fire flow the proposed structures will require/generate. DEA may provide additional design services outside this boundary, but reserves the right to negotiate fees for this additional work at the time of request. Storm Drainage System - DEA will perform a preliminary hydrology study to estimate the site runoff for the site to determine required storm drain capacity and adequately size t.; R I !'iG,'isci'vf riN Ci LG Oulr,ic CiiJ 1-1PI! ExrEi;}ci^r. r.16 the site storm drain system. Then, DEA will analyze the existing off -site storm drain system and proposed facility design to determine all required storm drain improvements. Sanitary Sewer System - DEA will coordinate with the respective governing agency to determine existing off -site sewer infrastructure around the site and applicable design parameters required to adequately size the on/off site sewer mains/laterals required for the project. Domestic Water System - DEA will coordinate with the respective governing agency to determine existing off -site water infrastructure and applicable design parameters required to adequately size the on/off site water mains/laterals required for the project. Fire Suppression System - DEA will coordinate with the respective governing agency to determine all off -site water infrastructure and applicable design parameters required to adequately size the on/off site fire suppression mains/laterals required for the project. Schematic Design Cost Estimates & Value Engineering - DEA will prepare cost estimates for the civil related project work detailed in the Schematic Design phase of the project. DEA will also review the project budget parameters during coordination meetings and propose value -engineering options as necessary to comply with budget restraints. Precision Grading Plan - DEA will prepare the final precise grading plan to include all of the required civil work for the project, horizontal controls, utility elements, perimeter developments, and site developments. Basic Services (Patrik Davis Associates+Pearson Architects, Inc.) A. Conceptual and Design Development Phase to contain the following: • Work with City and Team to develop project program • Meet with the design team and City to define parameters • Using base information for site, prepare schematic design drawings for site elements • Develop schematic facility floor plan and elevations to meet Owner's approval and agency requirements • Develop preliminary project construction budget • Coordinate design Team efforts • Research and Evaluate Building Systems and Materials B. Construction Document Phase to contain the following: • Plot and plan with topographic information • Architectural Site Plan • Demolition Plan • Floor Plans (for new addition and remodel of existing building) • Interior Elevations • Exterior Elevations • Building Sections • Structural Plans/ Details • Architectural Details/Schedules • Mechanical Plans • Electrical Plans • Plumbing Plans r-1CP0Sa' .0 City of La Uinta ah ar�sior ('il C O r 0 • • Project Specifications Energy Calculations Construction Estimate Interior design plans, material and color boards Fixtures and Furnishings C. Bidding Phase shall include thefollowing: • Distribute Plans and Specifications • Field RFIs and Respond • Produce addendums as required • Analyze and Evaluate Bid Submittals D. Construction Phase: . • Conduct field observations, inspections at various stages • Field RFC's and respond accordingly • Review C.O. request and recommend action • Attend pre -construction meeting • Interpret plans and specifications • Review and approve/reject project submittals from contractor E Project Close -Out • Review Project for construction completion compliance • Generate punch list for action • Recommend on project completion • Generate and Submit to City Architectural As-Builts Additional Services A. Additional Services are as follows: • Any work resulting from substandard conditions that may be uncovered during the demolition. • Any structural work. Any work that is not listed under the Scope of Work or Basic Services. • Any work required by the governing agencies to upgrade the existing building. • Any variance applications due to deviations from local City Ordinances done with/or without the Owner's knowledge resulting in rework from the denial of such requests. • Owner initiated changes of work previously agreed upon or approved by the Owner resulting in additional work. • Any work toward developing agreements with neighboring property owners regarding and parking negotiations. • Any artist produced renderings or models required by the Owner or governing agencies. Reimbursable Costs A. The following are reimbursable expenses, which are in addition to the basis compensation: • Fees paid to jurisdictions in securing approvals for the project • All printing and plotting charges • Postage and special handling of documents • Long distance telecommunications GDCSa4 fc)r C'l4 of La Q,a",ia CLy ra11 CYpci1� r E 1 V wr _, - 1. • Travel and lodging expenses if required outside the Coachella Valley • Artist renderings per the request of the Owner Landscape Planting Plans - DEA landscape architects shall prepare planting plans for the project area described in the RFP. Plans shall include a plant legend indicating trees, palms, shrubs, and ground covers, in addition to information regarding fines and decorative rock. The legend shall indicate the botanical and common names, quantity, size, and remarks (such as variety and staking procedure). The plans shall provide an integrated palette of selected material, rock placement, and existing features. Landscape Irrigation Plans - The final irrigation plans will provide the necessary information for a complete and fully automatic drip irrigation system for the project area — including new and refurbished areas. The plans will indicate the point(s) of connection based upon CVWD requirements, back flow prevention and pressure regulation (as necessary), and equipment size and type in the irrigation legend. DEA shall coordinate with the Coachella Valley Water District to obtain approvals prior to bidding. Landscape Construction Details - Construction details shall be provided for planting, irrigation, fines and boulder/rock placement. These details shall comply with city standard guidelines. Landscape Construction Cost Estimate - The project team shall prepare a final construction cost estimate in a per unit basis of proposed improvements once the construction documents have been completed. This format shall directly match the contractor bid schedule for ease of comparison. The estimate shall be in tabular form for each construction item showing quantity, unit, unit price and total cost. Landscape Project Specifications - DEA shall prepare project technical specifications, in addition to modifying the boilerplate document provided by the city. Project Schedule and Cost Estimate The DEA project manager shall prepare and update the project schedule through the use of Excel or Microsoft Project. Copies of the approved schedule shall be provided to the project team, in addition to City staff and committee members. A preliminary cost estimate shall also be provided for both conceptual plans. Construction Management (optional services) If the City desires Construction Management Services, the following Scope of Work identifies the work items and specific tasks that DEA staff can perform during the pre - construction and construction phases of the Project's development. As Construction Manager, DEA's objective will be to control the implementation of the project by completing the project within the budget and schedule established by the City of La Quinta per the plans and specifications developed during design. DEA would recommend commencement of pre -construction services during bidding and contract award, incorporating alternatives through review of the plans and specifications for the La Quinta City Hall Expansion. In its review and coordination tasks, DEA personnel will: P,,cpc� .' 'Gi V tJ J1 Lc O 'rota vl' Fy c.(IS C' (�19 Pre -Construction • Make recommendations on construction feasibility, duration, methods and cost • Make recommendations for alternate suppliers, methods of construction • Make recommendations for a construction phasing plan (if necessary) • Attend pre -bid conference • Coordinate contractor pre -bid site walk • Coordinate responses to contractor RFI's • Coordinate with design team as required to quantify plans and specifications • Verify conformance to plans and specifications • Perform contractor pricing and quantity analysis Construction Scheduling • Prepare a project construction schedule • Establish project baseline schedule • Identify and schedule all long -lead time construction materials • Identify all on -site and off -site improvements • Identify mitigation measure timing requirements • Identify environmental and other permit expiration • Schedule all temporary and permanent utility connections Jobsite Setup • Coordinate pre -construction hookups for electricity, water, phone service, etc. • Coordinate pre -water bidding and construction • Oversee pre -watering operations on the site • Conduct pre -construction site walks with contractor, • Coordinate site access for all contractors, subcontractors, and suppliers • Coordinate pre -construction staking • Brief contractor on all design intentions and requirements through various meetings, including the pre -construction meeting Construction Administration • Establish progress payment review procedure with the City of La Quinta • Review contractor/ subcontractor supplier invoices, make recommendation for payment • Respond to invoicing questions as required • Review, track and process contractor submittals for compliance Change Orders/Additional Work Requests • Establish procedures with contractor for handling change orders • Administer all documentation required with contract changes. • Incorporate change orders in project accounting report • Make recommendations to the City of La Quinta regarding proposed change orders Project Notices and Lien Releases • Develop and maintain project files • Develop and maintain daily field logs • Request, receive and track all contractor and subcontractor lien releases • Prepare, distribute file and track all project notices Prc;-,oral for l,V � ] tiLP 0.Jnta Ou !'c ! C? i1SICl. (\ rI it 20 Project Documentation • Maintain log of project permits and clearances • Maintain log of inspection reports and sign -offs • Maintain Request for Information log • Process correspondence Project Reports • Issue Status Report to City (as required) • Maintain Contractor Payment Report Contractor Mobilization • Establish coordination procedures between the City, Architect, Engineer, design consultants and contractors • Establish on -site construction operation requirements, including conformance with SWPPP, conditions of approval, mitigation measures, and city ordinances • Establish the construction yard and secure the temporary utilities required to support construction • Review contractor submittal requirements • Enforce contract compliance On -Site Supervision • Oversee and review work and activity of contractors and subcontractors • Schedule inspections with the Architect, Owner, Engineer and City Inspectors • Supervise installation of all materials • Coordinate for the schedule all contractor and subcontractor trades • Oversee mass grading and earth moving operations • Oversee fine grading operations • Oversee installation of drainage, irrigation, civil/ site construction, and building construction • Verify installation and workmanship conformance with plans, specifications and contractor contract — (quality control/ assurance) • Verify quantities installed are in compliance with plans and specifications • Communicate design intent to all contractors and subcontractors • Direct construction and installation work to be consistent with design intent and plans/ specifications • Verify contractor safety conformance during construction • Verify site security measures Jobsite Meetings • Organize jobsite meetings with the Owner, Architect, Engineer, subcontractors and contractor to discuss procedures, progress, problems and scheduling • Prepare and distribute meeting minutes and follow-up on action items • Coordinate with design team for clarification arising in the field Schedule Updates • Review and approve contractor schedule submittals • Prepare construction schedule updates • Review with Owner schedule status/ variance • Propose and implement corrective actions • Reconcile schedule with "Strategic Planning Schedule" GIOI,GsG f La Q flic C i✓ Ha )aris!,, i e. • Enforce contract compliance Jobsite Records and Progress Reports • On -site Superintendent to prepare and maintain a daily log book through all phases of construction • Review updated as -built drawings on site • Establish a monthly progress review Construction Inspection • Coordinate soils and materials testing, maintain documentation provided, notify owner of activity • Coordinate inspections with Owner, Architect, Engineer, City and Public Agencies • Prepare action item list resulting from inspections Project Close Out • Coordinate and prepare punch list for contractor correction • Coordinate and verify substantial completion and final project completion compliance • Coordinate and conduct final project walk-through with Architect, Engineer, City, Contractor • Prepare and deliver project files to City • Coordinate and verify delivery of project product data, maintenance manuals, warranties, etc. • Coordinate and verify delivery of as -built drawings as prepared by Contractor • Coordinate certificate of occupancy process • Assist City in resolution and final disposition of claims filed by Contractor or Sub Contractor �rcF)csa! icr Ci V 0' Lc Ui is CI?y Hai tX ?IlCinr, Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Fee Schedule attached herewith on a fixed fee, percentage of completion basis, in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Two Hundred Seventy Thousand Nine Hundred Twenty -Seven Dollars ($270,927.00) (the "Contract Sum"), plus a budget amount of Eleven. Thousand Four Dollars ($11,004.00) for reimbursable expenses. Reimbursable expenses shall be billed at cost plus 10%. The total combined contract amount shall not exceed Two Hundred Eighty-one Thousand Nine Hundred Thirty-one Dollars ($281,931.00) except as specified in Section 1.6 - Additional Services of the Agreement. The following represents a summary of the contract. Base Contract Amount: $ 270,927.00 Reimbursable Expenses: $11,004.00 (Reimbursable Expenses shall be billed at cost plus 10%) Total Contract Not to Exceed Amount: $281,931.00 OPTIONAL SERVICES The City of La Quinta, at its sole discretion, may choose to initiate Construction Observation Services, to include the preparation of record drawings, with the David Evans & Associates, Inc. as a part of this Agreement. The option fee for such services shall not exceed Sixty-seven Thousand Three Hundred Fifty -Eight Dollars ($67,358.00). (I q r4 La DOMk City HAM Epamion Tads by Phase Phase Dswrlpdon Tmkslaemices Phase Fee Pn,,;mnmnlng 27.5110 Contlurd code ararh erhtl aveluaem Reaeach and Wonlify emtin old laoatias (Cotlea, CO le reserched Wan all etc.), for anent tasty Ewbluh and emYinec Dann .Cie Iwas and eonseaink con.a arrmmt.em ra ahm.m .na ale Cmarat wMh akrtm review Pro' tree Irhlonrhstlm DevN aueatianrro for LA Duinle sWf m d b that w1A iaEale brat work season. Devr ' as, Chaada firhektiom a aha(a fa M2.2 " rssk faWtM—pn" e0—ntq_narls. owm mtimr rm.eomk a,e aatriaea. DwroO and estabkh user and rarrta at fiecfiarhd rep wMit'"s tar Review and chant 6 ' ad ewardebifly abda and poarhfrds. krvan[ory 'Y rtsm end •Ystells 'rank. 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I I 1 1 16640 Asir C' sk6 with puakaMon notice for bid sricilaAan trhcorporele C' baser PMO tian in bid WMISCeto Rd Coadnate withCity staff for reproduction at an and speakC tl u Distribute pas and spodficalims for bids and melnlein dafiW tim log CmrAnale and conduct ae-0id aonWe Feld and R.F.1 raqueM and responses Generate and issue my addenda s noo say ! j_ e, m ad w ivale bid suubntWs I'm bid awed r ad rammmen0atim to City SW =atelFwMh atl am. n AMaiat stanwith find bid awed reConarondaeon sport ro C Camel Const Administration f 50.618 Coordnale with City dart ono Conduct Pro' ecomtrucem Receive review a d evWU. Canbwtoft WaPowd Pro' construction scheme with corrsrenk toCAY start Conduct find coramuctim i 'om at vari a and report to City start Wmpea Project ter puat oontrrlawaa p iahce anti diaaepsntim to City afar Field RFCa and r d so—cin At inmortent Pro' rWlesmm atiad ET�q wnsbucnan n—m Yhkrprat pl— ad Receive review eveluak end epct ca safe Pmjed subrrimlM Askl Mart Nt revaw of Cantraaler chrh order reweats and eaamr.rhded tian Coordnate with Wan and candrct Pmjat aomtrucfim wrro"m conolfanoe impectm Generate ProoW punch Ikt at dens for carectim a wrrpbtim Aeatat Citv eery in m a awwmr aP aem notim Coadnale with Cdntracs the assembly and aubrdtlY at Prd rreinlenmw ad manuWt for City subniaal Coadnat: end crab Project s-0uih dowmats for mbnttiW to City TmN PMPO.W Fee f 3fB 7f6 1 OOs 7112002 LaCC E pona- - 1 r.Poe Exhibit C Schedule of Performance Consultant shall complete all services in accordance with the Project Schedule, dated July 15, 2002, is attached and made a part of this Agreement. C. 9 �13 R O °.n' � � C C = °' sw� �� m x " �a Uo E A is Exhibit D Special Requirements None. ( r� Tit,/ 4 s(P Q" COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Adoption of a Resolution Endorsing the Planning & Conservation League's Traffic Congestion Relief and Safe School Bus Act Proposed as a Statewide Transportation Initiative Ballot Measure RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I — STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council endorsing the Traffic Congestion Relief and Safe School Bus Act. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Traffic Congestion Relief and Safe School Bus Act will go before voters on the November 2002 statewide ballot. The measure would allocate 30% from the state's share of existing sales tax on motorized vehicles to provide new transit and road infrastructure and to reduce air and water pollution impacts of transportation. This funding measure is designed not to raise taxes, but simply to reallocate a very small part of the state general fund to solving transportation problems. Attachment 1 contains more information regarding the initiative from the Planning and Conservation League. The cities of Cathedral City, Indio, Palm Springs, Desert Hot Springs and Rancho Mirage are endorsing this initiative and have adopted supporting Resolutions. Should the City Council choose to support this initiative, a copy of the Resolution will be forwarded to the Planning and Conservation League for inclusion on their list of supporting organizations. W FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council endorsing the Traffic Congestion Relief and Safe School Bus Act; or 2. Do not adopt a Resolution of the City Council endorsing the Traffic Congestion Relief and Safe School Bus Act; or 3. Provide staff with alternative direction. Respectfully submitted, Terry deeringer, M nagement Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Information from the Planning and Conservation League 1.ni RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ENDORSING THE PLANNING AND CONSERVATION LEAGUE'S TRAFFIC CONGESTION RELIEF AND SAFE SCHOOL BUS ACT PROPOSED AS A STATEWIDE TRANSPORTATION INITIATIVE BALLOT MEASURE WHEREAS, traffic congestion threatens the well being, safety, and quality of life of the residents of La Quinta; and WHEREAS, air and water quality are degraded by the heavy use of vehicles in La Quinta; and WHEREAS, the City of La Quinta would greatly benefit from state investment in projects which reduce traffic congestion, provide additional public transportation, improve water and air quality, and create better transportation for senior citizens; and WHEREAS, a ballot initiative has been proposed which includes funds to help reduce traffic congestion and improve school bus safety; and WHEREAS, the passage of this initiative would not otherwise reduce funds which La Quinta can obtain from state sources; and WHEREAS, this funding measure is designed not to raise taxes, but simply reallocates a very small part of the state general fund to solving transportation problems; and WHEREAS, this measure will only operate during times of rapid growth in the state general fund; and WHEREAS, this measure is currently scheduled to appear on the November, 2002 statewide ballot, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City of La Quinta endorses the proposed statewide transportation initiative ballot measure. 104 Resolution No. 2002- Traffic Congestion Relief & Safe School Bus Initiative Adopted: August 6, 2002 Page PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of August, 2002, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 105, _ 06!17i02 MON 13:59 FAX ATTACHMENT 1 Riverside County Benefits from the Traffic Congestion Relief and Safe School Bus Act In 2000. the Legislature and Governor adopted a Congestion Management program with more than 100 congestion relief pnViects. Not enough money was appropriated to complete these projects. This Act would provide the funding necessary to complete these projects. Listed below are the project(s) In this county that are on the Legislature and Governor's list, with the funding shortfall for each project that the Act would alleviate over the course of its life, Qi &rarein [:nunty Congestion Management Projects I Projected Shortfall Route 91 - add HOV lanes throu n downtown ruverswe A— 1 n_..._ cn _ „4.1 unv I.— frnm RnINo 15 to Vallev Wav $13.005.000 Route 91 - Green River Interchange, allX We ro normoouno r 1 Total: $133, 55,OOQ Note: Projected shortfall amounts were collected in 2001 and may be subject to change. Riverside County Programmatic Benefits — n:--:Ad annnniac r7n ani)W Section Program Annual Amo nt 7105 b 1 Congestion bottleneck ro BCts - COMP $137,200,000 7105(b)(1)(01111 In rated transportation planning grants - COMP $Z550,000 7105 b 2 A operation of transits stems - PC $139,900,000 710 b 3 A ii Buildingnew rail and bussystems - COMP $147J9 ,000 710 b 4 A Senlor and disabled transportation - PC $17,400,000 7105 b 5 A Separations between rail and roads for safety - COMP $34J800,000 7105(b).(6)transportation Projects to reduce the environmental impact of development - COMP $86 ,000 7105 b 0 A (I) Projects to allow wildlife to pass under roads, thus avoiding collisions with wildlife - COMP 7105 b R ;164.58 Relieving water quality problems related to transportation - COMP $17 00,000 7105 b 8 Cleaning up dirty diesel engines - COMP $26 100,000 7105 b 9 ;894.5 Bicycle projects that benefit bicycle commuters/students - COMP $17 400 000 7105 b 1Q ;894.5 Pedestrian safety projects - COMP $8 700 000 7105b 11 B Intercity and commuter rail construction and operation - COMP $34 800,000 7105 b 13 Transit oriented development - COMP $261100,000 7105 b 14 A Bicycle and pedestrian safely law enforcement- COMP $5,800,000 7105 b 14 B Bicycle and edestrian safety education - COMP $21900,000 7105 b 15 A Safe and clean school bus purchase - COMP $RX600,000 71 0b 16) Making highways less dangerous; reducing accidents - COMP 500,000 7105 b 17 Passenger rail Improvement, safety and modernization PC $� �� Total- $652,1500,000 PC: "per capita" means the coum[y win oe given na two, v ul lul lug uaaou vl i FUMU.—W .. ., COMP: "competitive" means the county can compete for funds in this category Note: Programs that directly benefit more than one county are listed In each county Riverside County Projects That Are Guaranteed To Receive Fundingr: From the Pro gin. One-Time ridership JUN-17-2002 MON 12:55 TEL: NAME: 013/17/02 MON 13:59 FAX [it nos 7105 b fi B vi a San Timoteo Canyon $3,000.000 7105 b 6 B yi b La Sierra/Norco and Santa Ana River $1,000,000 710 b B B xiv Coachella Valley Mountains $2,000,000 7105(b)(7)(A); 164.58 b Santa Ana River Watershed $3 400,000 7105 b 11 c Rail to Coachella Valley $120,000,000 Note: Projects that directly benefit more than one county are listed in each county Safe, Clean School taus Benefits Riverside County has 172 buses that desperately need to be replaced. Buses purchased before 1977 are still running in this county; these buses do not meet the Federal Safety standards establish in 1977. Buses purchases before 1987 are also still running in this county: they do not meet the Federal Air Quality standards set in 1987. Funds From the Traffic Congestion Rellef and Safe School Bus Act would replace all ore-1977 buses with clean, safe new buses by 2005 and would replace all pre-1987 buses by 2010_ loot JUN-17-2002 MON 12:56 TEL: NAME: T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Approval of Community Services Grant Application Guidelines RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4f- STUDY SESSION: PUBLIC HEARING: Approve the Community Services Grant Application guidelines. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the July 16, 2002 City Council meeting, the City Council considered the Community Services Grant Application guidelines. The City Council approved the following changes to the guidelines: 1. Grant applications will be reviewed at the first Council meeting in August and February of each fiscal year. 2. A cap of $2,000 will be placed on each request. 3. Consecutive fiscal year funding is not permitted. 4. La Quinta service organizations will be allowed to apply for funds to be used for rental of City facilities without the restriction of a cap of $2,000 or non- consecutive year funding. The changes have been incorporated in the guidelines (Attachment 1) that are presented with the Community Services Grant Application. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 108 1. Approve the Community Services Grant Application guidelines; or 2. Do not approve the Community Services Grant Application guidelines; or 3. Provide staff with alternative direction. Respeptfully sthbmitted, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Community Services Grant Application Guidelines S:\Community Services\CCReports\CC.211.Community Services Grant Guidelines 08-06-02..doc I ATTACHMENT 1 ,/ 4 f�urftil O F T COMMUNITY SERVICES GRANT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for funding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant program. Organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year are not eligible for funding through the Community Services Grant program. Organizations that have been funded are ineligible for funding for the next consecutive year. La Quinta service organizations may request funds to be applied directly to the rental fees for City facilities for consecutive years without the $2,000 funding limit. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August and February of each fiscal year. Applications are due three weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. Organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant funds will be released. Requests are limited to an amount not to exceed $2,000. For more information on the Community Services Grant program, please contact the Community Services Department at (760) 777-7090. II() \\CLQADMFSI\SHARED\Community Services\Community Services Grant\COMMUNITY SERVICES GRANT Guidelines.doc 004 ce4t,, 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Approval of Option Agreement between La Quinta's Redevelopment Agency and Wal-Mart as Satisfaction of Condition 4 (b) of Resolution 2002-40 (Conditional Use Permit) and Condition 86 (b) of Resolution 2002-41 (Site Development Permit) for The Centre at La Quinta Specific Plan RECOMMENDATION: Approve the proposed Option Agreement between Agency and Wal-Mart as satisfaction of Condition 4 (Conditional Use Permit) and Condition 86 (b) of Development Permit) for The Centre at La Quinta. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: T STUDY SESSION: PUBLIC HEARING: La Quinta's Redevelopment (b) of Resolution 2002-40 Resolution 2002-41 (Site The proposed Option Agreement grants the City's Redevelopment Agency the option to purchase the existing Wal-Mart site for $6 million if specified conditions relating to the sale and intended reuse of the building are not met 12 months after Wal-Mart is granted a Certificate of Occupancy at a new location within The Centre at La Quinta. There is no cost to obtain the option. The expenditures would be incurred only if the Agency elected to exercise the option in the future. CHARTER CITY IMPLICATIONS: The City Charter contains an Economic Development section which states that the City shall have the power to utilize revenues to encourage, support and promote economic development. Ensuring the reuse of the Wal-Mart site for retail purposes is consistent with business retention objectives in the City's Economic Development Plan. 111 BACKGROUND AND OVERVIEW: The City Council adopted conditions of approval on The Centre at La Quinta project requiring that Wal-Mart and the City enter into an agreement ensuring reuse of the existing Wal-Mart site upon Wal-Mart's relocation to The Centre site. This was done in an attempt to ensure that the One Eleven Center remained a viable shopping center with strong anchor tenants so that the area would not become blighted. Specifically, the condition stated as follows: In order to ensure the full reoccupation of the existing Wal-Mart building by one or more commercial retail users within a reasonable time period (not to exceed 24 months) following any relocation of Wal-Mart from the existing building and into Retail B Building, the following additional condition is imposed upon the Project. Within 90 days of approval of this Project, and prior to issuance of a building permit for Retail B Building, the City and Wal-Mart shall execute either (i) an option agreement satisfactory to the City which provides the City the option of purchasing the approximately 13 acre Wal-Mart property in the City of La Quinta, both the existing Wal-Mart building and all surrounding parking lot areas owned by Wal-Mart (the "Existing Building"), or (ii) at the City's option, shall execute other agreements satisfactory to the City that ensure that the Existing Building will be fully reoccupied by one or more commercial retail users within a reasonable time period, as defined above. This condition was contained in City Council Resolutions 2002-40 and 2002-41, which approved a Conditional Use Permit and Site Development Permit for The Centre at La Quinta. Agency staff has negotiated an Option Agreement which staff believes meets the intent and requirements of the above -quoted condition. The City's Redevelopment Agency is considering the proposed Option Agreement, which is included as an attachment to the August 6, 2002 agenda item. The agreement would give the Agency an option to purchase the existing Wal-Mart site for $6 million, 12 months after the Certificate of Occupancy is issued on the new Super Wal-Mart building, if Wal-Mart has not already sold the building to a new retail user. If Wal-Mart is in escrow to sell the site to a new retail user at the 12-month date, the Agency's right of purchase is deferred for up to 12 additional months to allow the private deal to close. City Council adoption of the staff recommendation would constitute City acceptance of the executed Option Agreement as satisfaction of the aforementioned conditions of approval specific to the relocation of Wal-Mart from the One Eleven Center to The Centre at La Quinta. 002 119 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the proposed Option Agreement between La Quinta's Redevelopment Agency and Wal-Mart as satisfaction of Condition 4 (b) of Resolution 2002-40 (Conditional Use Permit) and Condition 86 (b) of Resolution 2002-41 (Site Development Permit) for The Centre at La Quinta; or 2. Do not approve the proposed Option Agreement as satisfaction of said Conditions; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager 003 113 Tit,/ 4 e(PQut«,tw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: Approval of: 1) Loan from the General Fund STUDY SESSION: to La Quinta Redevelopment Agency Project Area No. 2; 2) Resolution Making Findings Pursuant to Health and PUBLIC HEARING: Safety Code Section 33445; 3) Financing Agreements Between the La Quinta Redevelopment Agency and the City of La Quinta for Park Improvements to the La Quinta Community Park, Project No. 2000-1 1 Adopt a Resolution of the City Council establishing a loan from the City of La Quinta to the La Quinta Redevelopment Agency, entering into a Financing Agreement, and making certain findings pursuant to Health and Safety Code Section 33445(a). The following represents the currently approved funding and funding sources for the La Quinta Community Park: Quimby: $225,000.00 Park DIF: (includes $1,100,000 loan from RDA 2) $2,000,000.00 State Grant: $500,000.00 Total Funding Available: $2,725,000.00 Less Prior Expenditures: ($223,882.00) Total Funding Remaining: $2,501,118.00 Sealed bids were received for the construction of this project on July 29, 2002. Considering the low bidder's construction costs in the amount of $3,570,360.55, the following represents the budget necessary to construct the improvements: Construction: Insp/Test/Survey (7.75% of Const.): Administration (remaining balance): Professional (remaining balance): Contingency: Total: $3,570,361 .00 $276,703.00 $1 16,400.00 $45,000.00 $ 400, 846.00 $4,409,310.00 114 T:\PWDEPT\COUNCIL\2002\020806i.wpd As illustrated, the project budget is ($1,908,192.00) short of the estimated costs associated with these improvements. To make up this shortfall, staff are proposing to advance up to $1,908,192.00 of RDA Project Area 1 funding to the Park and Recreation Developer Impact Fee fund. Attached for your consideration is Resolution 2002-_, A Resolution of the City Council of the City of La Quinta Establishing a Loan form the City of La Quinta to the La Quinta Redevelopment Agency, Entering into a Financing Agreement, and Making Certain Findings Pursuant to Health and Safety Code Section 33445(a). The proposed resolution provides for the following: 1 . Approves a Promissory Note with no specified repayment date and an interest rate of 10%, between the City and the Redevelopment Agency, in an amount not to exceed $1,100,000.00; 2. Authorizes the execution of a Financing Agreement, between the City and the Redevelopment Agency, loaning $1,100,000.00 from the RDA Project Area No. 2 Capital Improvement Project (CIP) fund to the Park and Recreation Developer Impact Fee fund; 3. Authorizes the execution of a Financing Agreement, between the City and the Redevelopment Agency, loaning $1,908,192.00 from the RDA Project Area No. 1 CIP fund to the Park and Recreation Developer Impact Fee fund; and 4. Makes certain findings pursuant to Health and Safety Code Section 33445(a). This project is partially funded with State grant funds and must be bid utilizing prevailing wage requirements. Therefore, there are no charter city implications. The proposed La Quinta Community Park will be located on approximately 18 acres at the northeast corner of Westward Ho Drive and Adams Street. The Community Park will consist of various sized lighted soccer fields, two lighted baseball fields, a concession stand, restrooms, tot lot, lighted basketball court, picnic areas with barbeques and shade structures. On June 18, 2002, the City Council approved the plans, specifications, and engineer's estimate (PS&E) and authorized staff to advertise for bid the La Quinta Community Park, Project No. 2000-1 1 . On July 29, 2002, sealed bids were received for the construction of this project. The following table illustrates the results of the bids received. 115 UU4 T:\PWDEPT\COUNCIL\2002\020806i.wpd Engineer's Est. $3,364,403.05 James E. Simon $3,570,360.55 Metro Builders $3,673,298.90 The James E. Simon Construction Co. presented the lowest responsive bid in the amount of $3,570,360.55. Assuming City Council approval of the financing mechanisms necessary to fund the construction of the La Quinta Community Park, the following represents how the project is expected to proceed: Approval to Award Construction Construction Period Accept Improvements August 6, 2002 August 2002 - February 2003 The alternatives available to the City Council include: March 2003 1. Adopt a Resolution of the City Council establishing a loan from the City of La Quinta to the La Quinta Redevelopment Agency, entering into a Financing Agreement, and making certain findings pursuant to Health and Safety Code Section 33445(a); or, 2. Do not adopt a Resolution of the City Council establishing a loan from the City of La Quinta to the La Quinta Redevelopment Agency, entering into a Financing Agreement, and making certain findings pursuant to Health and Safety Code Section 33445(a); or, 3. Provide staff with alternative direction. Respectfully submitted, imothy R. Jona44n, P.E. Public Works Director/City Engineer Approved for submission by: 116 Thomas P. Genovese, City Manager 001 T:\PWDEPT\COUNCIL\2002\020806i.wpd RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA ESTABLISHING A LOAN FROM THE CITY OF LA QUINTA TO THE LA QUINTA REDEVELOPMENT AGENCY, ENTERING INTO A FINANCING AGREEMENT, AND MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WHEREAS, the activities of the La Quinta Redevelopment Agency (the "Agency") - Project Area No. 1 and 2 cause improvements to be done that are beneficial to both the City of La Quinta (the "City") and the Agency; and WHEREAS, current Agency - Project Area No. 2 revenues are of a limited nature, although additional future revenues would be forthcoming as development continues; and WHEREAS, the City desires that the Agency - Project Area No. 1 and 2 continues with such mutually beneficial improvements and particularly with the La Quinta Community Park (the "Project"); and WHEREAS, the City has authority to provide a loan to the Agency as an investment under Government Code Section 53601 (d) and the City's Investment Policy; and WHEREAS, the City Council on June 18, 2002, approved proceeding with the improvements to the La Quinta Community Park, all of which are publically owned improvements; and WHEREAS, the La Quinta Community Park is located within the La Quinta Redevelopment Agency's Project Area 2, and will enhance the public's use of Project Area No. 1 and 2; and WHEREAS, it would be in the best interest of the public for the La Quinta Community Park to be installed at this point in time; and WHEREAS, there is inadequate funding available from the Park and Recreation Developer Impact Fund to proceed with Campus Improvements at this point in time; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 117 004 Section 1: That portion of the Project to be funded with Agency funds is of benefit to the Project Area No. 1 and 2 and no other reasonable means of financing such improvements are available to the community. Section 2: The attached Promissory Note with no specified repayment date and an interest rate of 10%, between the City and the Agency be approved in an amount not to exceed $1,100,000. Section 3: The City Council therefore consents to the La Quinta Redevelopment Agency Project Area No. 1 funding of the costs of the La Quinta Community Park, and authorizes the execution of the Financing Agreement in an amount up to $1,908,192. Section 4: The City Council therefore consents to the La Quinta Redevelopment Agency Project Area No. 2 funding of the costs of the La Quinta Community Park, and authorizes the execution of the Financing Agreement in an amount up to $1,100,000. Section 5: Pursuant to Health and Safety Code Section 33445(a), the City Council finds: (a) That the La Quinta Community Park will be of benefit to the Agency's Project Area No. 1 and No. 2 and to the neighborhood in which the improvements will be located. (b) That no other reasonable means of financing the La Quinta Park Improvements are available to the community at this time, the City's Park and Recreation Developer Impact Fee fund currently does not have sufficient funds to pay for the construction, and will not accumulate sufficient funds for that purpose within the near future. (c) That the payment of funds for the improvement of the La Quinta Community Park will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. PASSED, APPROVED, AND ADOPTED at a regular meeting of the La Quinta City Council, held on this 6th day of August 2002, by the following vote, to wit: AYES: NOES: ABSENT: 118 uu5 ABSTAIN: JOHN J. PENA, MAYOR City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 113 La Quinta Redevelopment Agency Project Area No. 2 PROMISSORY NOTE La Quinta, California August 6, 2002 FOR VALUE RECEIVED, the undersigned promises to pay to the order of the City of La Quinta, a municipal corporation, in lawful money of the United States of America, the principal sum of one million one hundred thousand dollars ($1,100,000) together with interest per annum on the principal balance from time to time outstanding after the date hereof until paid in full. Maturily. The principal amount of this Promissory Note, together with any accrued but unpaid interest, shall be due and payable on no specific date. 2. Interest. Interest on the unpaid principal balance hereof from time to time outstanding shall accrue at the rate of 10% per annum, commencing on the date hereof. Prepayment. The undersigned, at its option, shall have the right to prepay this Promissory Note, in whole or in part, at any time and from time to time, without penalty, provided that such optional prepayment shall be credited first to accrued interest, if any, and then to unpaid principal. 4. Miscellaneous. 4.1 The undersigned hereby waives presentment, protest, notice of protest, notice of dishonor and notice of nonpayment of this Promissory Note. 4.2 The undersigned promised to pay costs of collection, including attorney's fees, whether or not suit is filed under any instrument or obligations evidence by this Promissory Note, upon the occurrence of a default hereunder. 4.3 The undersigned promises to perform and comply with each of the obligations of any and all of the undersigned set forth in every instrument evidencing this Promissory Note. 4.4 This Promissory Note shall be governed by and construed according to the laws of the State of California. IN WITNESS WHEREOF, the undersigned, intending to be legally bound hereby, has duly executed this Promissory Note effective as of the day and year first written above. REDEVELOPMENT AGENCY OF THE CITY OF LA QUINTA, a public body, corporate and politic of the State of California By: Terry Henderson Its: Chairperson 0 () FINANCING AGREEMENT THIS FINANCING AGREEMENT ("Agreement") is made and entered into this day of , 2002, by and between the LA QUINTA REDEVELOPMENT AGENCY, a public body corporate and politic ("Agency"), and the CITY OF LA QUINTA, a charter city and municipal corporation ("City"). RECITALS WIJEREAS, Agency is a public body, corporate and politic, organized under the California Community Redevelopment Law (Health & Safety Code § 33000 et sue.); and WHEREAS, City is a municipal corporation and a charter city of the State of California organized and existing under the Constitution of the State of California; and WHEREAS, Agency, pursuant to Health and Safety Code Section 33445, is authorized to provide funding, including in the form of loan financing, for the development of publicly owned improvements; and WHEREAS, City and Agency mutually desire to enter into this Agreement to set forth their respective obligations with respect to a public improvement financing loan by the Agency to the City's Park & Recreation Developer Impact Fee fund ("P&R DIF Fund") in the amount up to One Million Nine Hundred Eight Thousand One Hundred Ninety Two Dollars ($1,908,192) to be used by the City to meet the cost of developing the publicly owned improvements to the La Quinta Community Park set forth in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, without the loan set forth herein such publicly owned improvements to the La Quinta Community Park would not be developed for many years until such time as sufficient P&R DIF fees were collected; and WHEREAS, it is anticipated that the loan financing set forth herein shall be repaid by City from the future collection of P&R DIF fees as new private development occurs in the community; and WHEREAS, no portion of the loan funds are to used for any purpose not permitted by Health and Safety Code Section 33445 as such code section exists on the date of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained, Agency and City agree as follows: Section 1. Agency Loan,• Interest; Use of Loan Principal. Agency hereby loans to City the principal amount of One Million Nine Hundred Eight Thousand One Hundred Ninety Two Dollars ($1,908,192) ("Loan Principal") from currently available tax increment funds for Redevelopment Project Area No. 1 Interest shall accrue on the 119/015610-0048 121 303499.01 a07/29/02 008 outstanding Loan Principal at the earning rate of the City's Investment Pool funds, and shall be adjusted quarterly. The Loan Principal shall be used for the publicly owned improvements set forth in Exhibit "A" hereto and incorporated herein. No portion of the Loan Principal shall be used for any purpose not permitted by Health and Safety Code Section 33445 as it exists on the date of this Agreement. Section 2. Repayment. The Loan Principal and the accrued interest shall be repaid by City in annual installments from available monies paid into the P&R DIF Fund. The first annual installment shall be for the period from the date of this Agreement to June 30, 2003, and shall be paid to Agency not later than July 31, 2003. The amount of the annual installment shall be identified in the annual adoption of the budget or through a subsequent appropriation of the City Council of the City. Subsequent annual installments shall cover succeeding fiscal year periods and shall be payable by the July 31 st following the end of a fiscal year (i.e., second annual installment shall be for the period July 1, 2003 through June 30, 2004, and shall be payable by July 31, 2004). City shall be entitled to repay all or part of the Loan Principal at any time with no other charges, fees, or penalties. All amounts due under this Agreement shall be payable at the offices of City. Section 3. Subordination. The repayment of the Loan Principal by City shall be junior and subordinate to all City obligations incurred prior to the date of this Agreement. Section 4. Non -Recourse Obligation. No officer, official, employee, agent, or representatives of City shall be liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon shall be personally enforced against any such officer, official, employee, agent, or representative. Section 5. Entire Agreement; Amendments. This Agreement shall constitute the entire agreement of the parties. This Agreement may be amended or modified only by an agreement in writing signed by the parties. [end — signature page follows] 119/015610-0048 -2- 12 2. 303499.01 a07/29/02 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their authorized representatives, as of the date first above written. ATTEST: June S. Greek, Secretary APPROVED AS TO FORM: Agency Counsel ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 119/015610-0048 303499.01 a07/29102 "AGENCY" LA QUINTA REDEVELOPMENT AGENCY LI-A Terry Henderson, Chairperson "CITY" CITY OF LA QUINTA L9.3 -3- John J. Pena, Mayor +,23 010 EXHIBIT "A" PUBLICLY OWNED IMPROVEMENTS IN LA QUINTA COMMUNITY PARK [SEE LIST ON FOLLOWING PAGE] 119/015610-0048 303499.01 a07/29/02 124 Oil CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 1 Mobilization/Traffic Control LS 1 2 PM-10 Plan and Implementation LS 1 3 Water Well Cap LS 1 4 Clear and Grub LS 1 5 Cut and Fill CY 24,400 6 Install 6" PVC Storm Drain LF 30 7 Install 10" PVC Storm Drain LF 58 8 Install 15" HDPE LF 556 9 Install 18" RCP 2000D LF 16 10 Concrete Catch Basin EA 4 11 Construct Storm Drain Manhole EA 1 12 Construct 12" sq. Spee-D-Drain EA 2 13 Rolled Curb LF 12 14 Curb at Play Area LF 370 15 Concrete Paving within Park SF 33,549 16 Colored Concrete @ Backstop SF 9,700 17 Concrete Mow Strip LF 913 18 Concrete Picnic Table Slab EA 10 19 16" RIP Concrete Wall at Tree Wells LF 396 20 Basketball Court SF 6,500 21 Basketball Court Color Surfacing SF 4,250 22 Concrete Slab at Group Picnic Shade Shelter SF 1,963 23 Trash Enclosure EA 1 24 6' Block Wall LF 360 25 Ac Pavement TONS 1,358 26 Aggregate Base TONS 1,735 27 Concrete 6" Curb LF 2,225 28 Concrete 6" Curb and Gutter LF 1,326 29 Install Handicap Ramp EA 3 30 Excavation CY 600 31 Export Street Excavation to Park Site CY 600 32 AC Pavement TONS 370 33 Aggregate Base TONS 473 34 Saw -cut and Remove Existing Pavement SF 1,870 James E. Simon Company Estimated Unit Cost Extended $ 90,000.00 $ 90,000.00 $ 220,000.00 $ 220,000.00 $ 13,635.00 $ 13,635.00 $ 19,000.00 $ 19,000.00 $ 3.10 $ 75,640.00 $ 48.00 $ 1,440.00 $ 36.00 $ 2,088.00 $ 35.00 $ 19,460.00 $ 120.00 $ 1,920.00 $ 3,050.00 $ 12,200.00 $ 3,400.00 $ 3,400.00 $ 450.00 $ 900.00 $ 35.00 $ 420.00 $ 31.00 $ 11,470.00 $ 2.45 $ 82,195.05 $ 3.70 $ 35,890.00 $ 10.00 $ 9,130.00 $ 1,250.00 $ 12,500.00 $ 46.50 $ 18,414.00 $ 2.50 $ 16,250.00 $ 1.25 $ 5,312.50 $ 6.75 $ 13,250.25 $ 7,000.00 $ 7,000.00 $ 93.00 $ 33,480.00 $ 59.00 $ 80,122.00 $ 27.25 $ 47,278.75 $ 17.75 $ 39,493.75 $ 19.00 $ 25,194.00 $ 730.00 $ 2,190.00 $ 14.00 $ 8,400.00 $ 7.00 $ 4,200.00 $ 59.00 $ 21,830.00 $ 46.00 $ 21,758.00 $ 2.00 $ 3,740.00 12� 012 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 35 PCC Driveway Approach 8" Thick SF 846 36 Construct "A-6" Curb and Gutter LF 2,183 37 1 Construct 4" PCC Sidewalk SF 10,990 38 PCC Access Ramp SF 92 39 Variable Thickness AC Overlay SF 3,505 40 Saw -cut and Remove 1' of AC SF 1,505 411611 PCC Cross Gutter SF 586 42 Construct Local Depression SF 76 43 Construct 18" RCP [2000D] LF 8 44 Remove Interfacing Protion of Existing 24" RCP LF 22 45 Construct Catch Basin [w=7'] EA 1 46 Adjust Existing Water Valves to Grade EA 5 47 Construct 6" PCC Sidewalk SF 590 48 Construct 4" Meandering Sidewalk SF 1,882 49 lRelocate Existing Sin EA 5 50 Relocate Existing Mailbox EA 1 51 Remove Existing Block Fence and Footings LF 258 52 Replace Block Fence and Footings, in Kind SF 1,172 53 Remove Existing Fence Pilasters EA 8 54 Replace Pilasters in Kind EA 8 55 Salvage Relocate Existing Ornamental Iron Fence LF 66 56 Signing and Striping LS 1 57 6' CLF LF 220 58 8' CLF with Concrete Mowstrip LF 268 59 10' CLF with Concrete Mowstrip LF 540 60 30' CLF with Backstop LF 110 61 1201 CLF LF 80 62 4' Wide CLF Gate EA 8 James E. Simon Company Estimated Unit Cost Extended $ 3.25 $ 2,749.50 $ 13.00 $ 28,379.00 $ 2.45 $ 26,925.50 $ 6.00 $ 552.00 $ 2.50 $ 8,762.50 $ 3.25 $ 4,891.25 $ 8.00 $ 4,688.00 $ 8.00 $ 608.00 $ 120.00 $ 960.00 $ 64.00 $ 1,408.00 $ 7,200.00 $ 7,200.00 $ 725.00 $ 3,625.00 $ 4.75 $ 2,802.50 $ 2.45 $ 4,610.90 $ 200.00 $ 1,000.00 $ 300.00 $ 300.00 $ 20.00 $ 5,160.00 $ 90.00 $ 105,480.00 $ 100.00 $ 800.00 $ 500.00 $ 4,000.00 $ 17.00 $ 1,122.00 $ 25,725.00 $ 25,725.00 $ 30.00 $ 6,600.00 $ 46.00 $ 12,328.00 $ 42.00 $ 22,680.00 $ 435.00 $ 47,850.00 $ 200.00 $ 16,000.00 $ 1,100.00 $ 8,800.00 013 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 63 6' Tubular Steel Fence LF 780 64 Aluminum Team Benches EA 4 65 Bleachers [5 row with railing] EA 4 66 1Play E ui ment LS 1 67 Resilient Surfacing Wood Chips SF 10,000 68 Picnic Tables EA 16 69 Drinking Fountains EA 4 70 Trash Receptacles EA 10 71 Park Sin EA 1 72 Bat Rack EA 4 73 Basketball Backstop PAIR 1 74 BBQ EA 4 75 Hot Ash Container EA 2 76 Park Bench EA 8 77 Infield Mix SF 17,500 78 Exercise Station Complete LS 1 79 Bike Rack EA 2 80 Tree Grate EA 4 81 Play Area Access Ramp LS 1 82 Not Used 83 Fabric Shade Structure with Footings and Reinforced Mesh EA 5 84 Hexagon Group Picnic Shade Shelter and Footings and Reinforced Mesh EA 1 85 Underground Conduits and Pull Boxes LS 1 86 Wires and Cables LS 1 87 Switchboard and Panel Boards LS 1 88 Transformer LS 1 89 Parking Area and Walkway Lights LS I 90 Ballfield Lights and Poles LS 1 91 Instal 1 1/2 PVC Domestic Water Line LF 165 92 1" PVC Domestic Waterline to Drinking Fountains LF 1,365 93 Install 6" PVC Sewer LF 505 94 Sewer Clean Out EA 6 95 Public Offsite Sewer Improvements LS I James E. Simon Company Estimated Unit Cost Extended $ 39.00 $ 30,420.00 $ 1,500.00 $ 6,000.00 $ 3,000.00 $ 12,000.00 $ 104,000.00 $ 104,000.00 $ 2.60 $ 26,000.00 $ 1,100.00 $ 17,600.00 $ 600.00 $ 2,400.00 $ 775.00 $ 7,750.00 $ 13,000.00 $ 13,000.00 $ 500.00 $ 2,000.00 $ 4,300.00 $ 4,300.00 $ 300.00 $ 1,200.00 $ 575.00 $ 1,150.00 $ 1,000.00 $ 8,000.00 $ 0.80 $ 14,000.00 $ 2,600.00 $ 2,600.00 $ 350.00 $ 700.00 $ 825.00 $ 3,300.00 $ 2,600.00 $ 2,600.00 $ 9,100.00 $ 45,500.00 $ 25,200.00 $ 25,200.00 $ 115,000.00 $ 115,000.00 $ 56,000.00 $ 56,000.00 $ 19,000.00 $ 19,000.00 $ 2,000.00 $ 2,000.00 $ 82,000.00 $ 82,000.00 $ 550,000.00 $ 550,000.00 $ 3.00 $ 495.00 $ 3.00 $ 4,095.00 $ 20.00 $ 10,100.00 $ 575.00 $ 3,450.00 $ 34,300.00 $ 34,300.00 127 014 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 96 Coordination of Utilities Service Connections [Fees by City] LS 1 97 1 Soil Pre eration SF 536,730 98 ITurf SF 536,730 99 24" Box tree EA 174 100 1 GAL Shrub EA 2,722 101 5 GAL Shrub EA 353 102 Decomposed Granite I SF 1 26,220 103 Irrigation System LS 1 1104190 Day Maintenance LS I Subtotal Base Bid Items: Additive Alternate No. 1 Concrete Seat Wall at Future Fountain Area James E. Simon Company Estimated Unit Cost Extended $ 2,800.00 $ 2,800.00 $ 0.09 $ 48,305.70 $ 0.08 $ 42,938.40 $ 325.00 $ 56,550.00 $ 10.00 $ 27,220.00 $ 22.00 $ 7,766.00 $ 0.60 $ 15,732.00 $ 315,000.00 $ 315,000.00 $ 7,000.00 $ 7,000.00 $ 3,044,680.55 LF 130 1 $ 86.00 $ 11,180.00 Subtotal Construction: $ 3,055,860.55 Design: 200,000.00 In sp/Test/Su rvey: 155,000.00 City Admin: 125,000.00 Total Project Cost: 3,535,860.55 iz8 U-, FINANCING AGREEMENT THIS FINANCING AGREEMENT ("Agreement") is made and entered into this day of , 2002, by and between the LA QUINTA REDEVELOPMENT AGENCY, a public body corporate and politic ("Agency"), and the CITY OF LA QUINTA, a charter city and municipal corporation ("City"). RECITALS WHEREAS, Agency is a public body, corporate and politic, organized under the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.); and WHEREAS, City is a municipal corporation and a charter city of the State of California organized and existing under the Constitution of the State of California; and WHEREAS, Agency, pursuant to Health and Safety Code Section 33445, is authorized to provide funding, including in the form of loan financing, for the development of publicly owned improvements; and WHEREAS, City and Agency mutually desire to enter into this Agreement to set forth their respective obligations with respect to a public improvement financing loan by the Agency to the City's Park & Recreation Developer Impact Fee fund ("P&R DIF Fund") in the amount up to One Million One Hundred Thousand Dollars ($1,100,000) to be used by the City to meet the cost of developing the publicly owned improvements to the La Quinta Community Park set forth in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, without the loan set forth herein such publicly owned improvements to the La Quinta Community Park would not be developed for many years until such time as sufficient P&R DIF fees were collected; and WHEREAS, it is anticipated that the loan financing set forth herein shall be repaid by City from the future collection of P&R DIF fees as new private development occurs in the community; and WHEREAS, no portion of the loan funds are to used for any purpose not permitted by Health and Safety Code Section 33445 as such code section exists on the date of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained, Agency and City agree as follows: Section 1. Agency Loan; Interest• Use of Loan Principal. Agency hereby loans to City the principal amount of One Million One Hundred Thousand Dollars ($1,100,000) ("Loan Principal") from currently available tax increment funds for Redevelopment Project Area No. 2 Interest shall accrue on the outstanding Loan Principal at 119/015610-0048 r) 303499.01 a07/29/02 016 the earning rate of the City's Investment Pool funds, and shall be adjusted quarterly. The Loan Principal shall be used for the publicly owned improvements set forth in Exhibit "A" hereto and incorporated herein. No portion of the Loan Principal shall be used for any purpose not permitted by Health and Safety Code Section 33445 as it exists on the date of this Agreement. Section 2. Repayment. The Loan Principal and the accrued interest shall be repaid by City in annual installments from available monies paid into the P&R DIF Fund. The first annual installment shall be for the period from the date of this Agreement to June 30, 2003, and shall be paid to Agency not later than July 31, 2003. The amount of the annual installment shall be identified in the annual adoption of the budget or through a subsequent appropriation of the City Council of the City. Subsequent annual installments shall cover succeeding fiscal year periods and shall be payable by the July 31S` following the end of a fiscal year (i.e., second annual installment shall be for the period July 1, 2003 through June 30, 2004, and shall be payable by July 31, 2004). City shall be entitled to repay all or part of the Loan Principal at any time with no other charges, fees, or penalties. All amounts due under this Agreement shall be payable at the offices of City. Section 3. Subordination. The repayment of the Loan Principal by City shall be junior and subordinate to all City obligations incurred prior to the date of this Agreement. Section 4. Non -Recourse Obligation.� No officer, official, employee, agent, or representatives of City shall be liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon shall be personally enforced against any such officer, official, employee, agent, or representative. Section 5. Entire Agreement-, Amendments. This Agreement shall constitute the entire agreement of the parties. This Agreement may be amended or modified only by an agreement in writing signed by the parties. [end — signature page follows] 119/015610-0048 _ 303499.01 a07/29/02 -2 017 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their authorized representatives, as of the date first above written. ATTEST: June S. Greek, Secretary APPROVED AS TO FORM: Agency Counsel ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 119/015610-0048 303499.01 a07/29/02 "AGENCY" LA QUINTA REDEVELOPMENT AGENCY Terry Henderson, Chairperson "CITY" CITY OF LA QUINTA IC -3- John J. Pena, Mayor 131. M• EXHIBIT "A" PUBLICLY OWNED IMPROVEMENTS IN LA QUINTA COMMUNITY PARK [SEE LIST ON FOLLOWING PAGE] 119/015610-0048 303499.01 a07/29/02 019 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 1 Mobilization/Traffic Control LS 1 2 PM-10 Plan and Implementation LS 1 3 Water Well Cap LS 1 4 Clear and Grub LS 1 5 Cut and Fill CY 24,400 6 Install 6" PVC Storm Drain LF 30 7 Install 10" PVC Storm Drain LF 58 8 Install 15" HDPE LF 556 9 Install 18" RCP 2000D LF 16 10 Concrete Catch Basin EA 4 11 Construct Storm Drain Manhole EA 1 12 Construct 12" sq. Spee-D-Drain EA 2 13 lRolled Curb LF 12 14 Curb at Play Area LF 370 15 Concrete Paving within Park SF 33,549 16 Colored Concrete @ Backstop SF 9,700 17 lConcrete Mow Strip LF 913 18 Concrete Picnic Table Slab EA 10 19 16" RIP Concrete Wall at Tree Wells LF 396 20 Basketball Court SF 6,500 21 Basketball Court Color Surfacing SF 4,250 22 Concrete Slab at Group Picnic Shade Shelter SF 1,963 23 ITrash Enclosure EA 1 24 161 Block Wall LF 360 25 Ac Pavement TONS 1,358 26 Aggre ate Base TONS 1,735 27 Concrete 6" Curb LF 2,225 28 Concrete 6" Curb and Gutter LF 1,326 29 Install Handicap Ramp EA 3 30 Excavation CY 600 31 Export Street Excavation to Park Site CY 600 32 AC Pavement TONS 370 33 A re ate Base TONS 473 34 Saw -cut and Remove Existing Pavement SF 1,870 James E. Simon Company Estimated Unit Cost Extended $ 90,000.00 $ 90,000.00 $ 220,000.00 $ 220,000.00 $ 13,635.00 $ 13,635.00 $ 19,000.00 $ 19,000.00 $ 3.10 $ 75,640.00 $ 48.00 $ 1,440.00 $ 36.00 $ 2,088.00 $ 35.00 $ 19,460.00 $ 120.00 $ 1,920.00 $ 3,050.00 $ 12,200.00 $ 3,400.00 $ 3,400.00 $ 450.00 $ 900.00 $ 35.00 $ 420.00 $ 31.00 $ 11,470.00 $ 2.45 $ 82,195.05 $ 3.70 $ 35,890.00 $ 10.00 $ 9,130.00 $ 1,250.00 $ 12,500.00 $ 46.50 $ 18,414.00 $ 2.50 $ 16,250.00 $ 1.25 $ 5,312.50 $ 6.75 1 $ 13,250.25 $ 7,000.00 $ 7,000.00 $ 93.00 $ 33,480.00 $ 59.00 $ 80,122.00 $ 27.25 $ 47,278.75 $ 17.75 $ 39,493.75 $ 19.00 $ 25,194.00 $ 730.00 $ 2,190.00 $ 14.00 $ 8,400.00 $ 7.00 $ 4,200.00 $ 59.00 $ 21,830.00 $ 46.00 $ 21,758.00 $ 2.00 $ 3,740.00 3 ,_) 020 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 35 PCC Driveway Approach 8" Thick SF 846 36 Construct "A-6" Curb and Gutter LF 2,183 37 Construct 4" PCC Sidewalk SF 10,990 38 JPCC Access Ramp SF 92 39 Variable Thickness AC Overlay SF 3,505 40 Saw -cut and Remove 1' of AC SF 1,505 41 6" PCC Cross Gutter SF 586 42 Construct Local Depression SF 76 43 Construct 18" RCP 12000D] LF 8 44 Remove Interfacing Protion of Existing 24" RCP LF 22 45 Construct Catch Basin [w=7'] EA 1 46 Adjust Existing Water Valves to Grade EA 5 47 Construct 6" PCC Sidewalk SF 590 48 Construct 4" Meandering Sidewalk SF 1,882 49 Relocate Existing Sin EA 5 50 Relocate Existing Mailbox EA 1 51 Remove Existing Block Fence and Footings LF 258 52 Replace Block Fence and Footings, in Kind SF 1,172 53 Remove Existing Fence Pilasters EA 8 54 Replace Pilasters in Kind EA 8 55 Salvage Relocate Existing Ornamental Iron Fence LF 66 56 Signing and Striping LS 1 57 6' CLF LF 220 58 8' CLF with Concrete Mowstrip LF 268 59 10' CLF with Concrete Mowstrip LF 540 60 30' CLF with Backstop LF 110 61 20' CLF LF 80 62 4' Wide CLF Gate EA 8 James E. Simon Company Estimated Unit Cost Extended $ 3.25 $ 2,749.50 $ 13.00 $ 28,379.00 $ 2.45 $ 26,925.50 $ 6.00 $ 552.00 $ 2.50 $ 8,762.50 $ 3.25 $ 4,891.25 $ 8.00 $ 4,688.00 $ 8.00 $ 608.00 $ 120.00 $ 960.00 $ 64.00 $ 1,408.00 $ 7,200.00 $ 7,200.00 $ 725.00 $ 3,625.00 $ 4.75 $ 2,802.50 $ 2.45 $ 4,610.90 $ 200.00 $ 1,000.00 $ 300.00 $ 300.00 $ 20.00 $ 5,160.00 $ 90.00 $ 105,480.00 $ 100.00 $ 800.00 $ 500.00 $ 4,000.00 $ 17.00 $ 1,122.00 $ 25,725.00 $ 25,725.00 $ 30.00 $ 6,600.00 $ 46.00 $ 12,328.00 $ 42.00 $ 22,680.00 $ 435.00 $ 47,850.00 $ 200.00 $ 16,000.00 $ 1,100.00 $ 8,800.00 1.34 021 CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 63 6' Tubular Steel Fence LF 780 64 Aluminum Team Benches EA 4 65 Bleachers 15 row with railing] EA 4 66 IPlay Equipment LS 1 67 1 Resilient Surfacing Wood Chips SF 10,000 68 lPicnic Tables EA 16 69 Drinking Fountains EA 4 70 Trash Receptacles EA 10 71 Park Sin EA 1 72 Bat Rack EA 4 73 Basketball Backstop PAIR 1 74 BB EA 4 75 Hot Ash Container EA 2 76 Park Bench EA 8 77 Infield Mix SF 17,500 78 Exercise Station Complete LS 1 79 Bike Rack EA 2 80 Tree Grate EA 4 81 Play Area Access Ramp LS 1 82 Not Used 83 Fabric Shade Structure with Footings and Reinforced Mesh EA 5 84 Hexagon Group Picnic Shade Shelter and Footings and Reinforced Mesh EA I 85 Underground Conduits and Pull Boxes LS 1 86 JWires and Cables LS 1 87 Switchboard and Panel Boards LS 1 88 ITransformer LS 1 89 Parking Area and Walkway Lights LS 1 90 Ballfield Lights and Poles LS 1 91 Instal 1 1/2 PVC Domestic Water Line LF 165 +VC Domestic Waterline to Drinking Fountains LF 1,365 93 Install 6" PVC Sewer LF 505 94 Sewer Clean Out EA 6 95 Public Offsite Sewer Improvements LS 1 James E. Simon Company Estimated Unit Cost Extended $ 39.00 $ 30,420.00 $ 1,500.00 $ 6,000.00 $ 3,000.00 $ 12,000.00 $ 104,000.00 $ 104,000.00 $ 2.60 $ 26,000.00 $ 1,100.00 $ 17,600.00 $ 600.00 $ 2,400.00 $ 775.00 $ 7,750.00 $ 13,000.00 $ 13,000.00 $ 500.00 $ 2,000.00 $ 4,300.00 $ 4,300.00 $ 300.00 $ 1,200.00 $ 575.00 1 $ 1,150.00 $ 1,000.00 $ 8,000.00 $ 0.80 $ 14,000.00 $ 2,600.00 $ 2,600.00 $ 350.00 $ 700.00 $ 825.00 $ 3,300.00 $ 2,600.00 1 $ 2,600.00 $ 9,100.00 $ 45,500.00 $ 25,200.00 $ 25,200.00 $ 115,000.00 $ 115,000.00 $ 56,000.00 $ 56,000.00 $ 19,000.00 $ 19,000.00 $ 2,000.00 $ 2,000.00 $ 82,000.00 $ 82,000.00 $ 550,000.00 $ 550,000.00 $ 3.00 $ 495.00 $ 3.00 $ 4,095.00 $ 20.00 $ 10,100.00 $ 575.00 $ 3,450.00 $ 34,300.00 $ 34,300.00 I.115 024 CITY OF LA QUINTA La Quints Community Park Project Number 2000-11 PUBLICLY OWNED MPROVEMENTS July 29, 2002 Item Unit Estimated Quantity 96 Coordination of Utilities Service Connections [Fees by City] LS 1 97 Soil Pre eration SF 536,730 98 Turf SF 536,730 99 24" Box tree EA 174 100 1 GAL Shrub EA 2,722 101 5 GAL Shrub EA 353 102 Decomposed Granite SF 26,220 103 Irrigation System LS 1 104 90 Day Maintenance LS 1 Subtotal Base Bid Items: Additive Alternate No. 1 Concrete Seat Wall at Future Fountain Area James E. Simon Company Estimated Unit Cost Extended $ 2,800.00 $ 2,800.00 $ 0.09 $ 48,305.70 $ 0.08 $ 42,938.40 $ 325.00 $ 56,550.00 $ 10.00 $ 27,220.00 $ 22.00 $ 7,766.00 $ 0.60 $ 15,732.00 $ 315,000.00 $ 315,000.00 $ 7,000.00 $ 7,000.00 $ 3,044,680.55 LF 130 $ 86.00 $ 11,180.00 Subtotal Construction: $ 3,055,860.55 Design: 200,000.00 Ins/Test/Survey: 155,000.00 City Admin: 125,000.00 Total Project Cost: 3,535,860.55 023. o`` o U � 5 GF�r OF9ti AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 6, 2002 Approval to Award a Contract to Construct the La Quinta Community Park, Project No. 2000-1 1 BUSINESS SESSION: CONSENT CALENDAR: Zt STUDY SESSION: PUBLIC HEARING: Appropriate the amount of $1,908,192 from Park and Recreation Developer Impact Fees (DIF) toward the La Quinta Community Park and award a contract in the amount of $3,570,360.55 to James E. Simon Construction Co. for the construction of the La Quinta Community Park, Project No. 2000-1 1, contingent upon the City Council and Redevelopment Agency approval of the necessary Financing Agreements. The following represents the currently approved funding and funding sources: Quimby: Park DIF: State Grant: Total Funding Available: Less Prior Expenditures: Total Funding Remaining: $225,000.00 $2,000,000.00 $ 500,000.00 $2,725,000.00 ($223,882.00) $2,501,118.00 Considering the low bidder's construction costs in the amount of $3,570,360.55, the following represents the estimated project budget: Construction: $3,570,361 .00 Insp/Test/Survey (7.75% of Const.): $276,703.00 Administration (remaining balance): $116,400.00 Professional (remaining balance): $45,000.00 Contingency: $400,846.00 Total: $4,409,310.00 T:\PWDEPT\COUNCIL\2002\020806d.wpd As illustrated, the project budget is ($1,908,192.00) short of the estimated costs associated with these improvements. During the August 6, 2002 meeting of the City Council, the City Council will consider the approval of two Financing Agreements between the City of La Quinta and the La Quinta Redevelopment Agency. If the Financing Agreements are approved, as submitted under separate item, adequate funding will be available to make up the budget shortfall. This project is partially funded with State grant funds and must be bid utilizing prevailing wage requirements. Therefore, there are no charter city implications. The proposed La Quinta Community Park will be located on approximately 18 acres at the northeast corner of Westward Ho Drive and Adams Street. The Community Park will consist of various sized lighted soccer fields, two lighted baseball fields, a concession stand, restrooms, tot lot, lighted basketball court, picnic areas with barbeques and shade structures. On March 7, 2000, the City Council approved a Professional Services Agreement (PSA) with Purkiss-Rose-RSI to provide the Community Park Master Plan Update. On February 6, 2001, the City Council accepted the Community Park conceptual design and project phasing. On December 18, 2001, the City Council adopted a Resolution certifying the Environmental Assessment 2001-438 subject to the mitigation program for CEQA compliance, and adopted a Resolution approving Capital Improvement Project 2001- 694, subject to the recommended conditions. On June 18, 2002, the City Council approved the plans, specifications, and engineer's estimate (PS&E) and authorized staff to advertise for bid the La Quinta Community Park, Project No. 2000-1 1. On July 29, 2002, sealed bids were received for the construction of this project. The following table illustrates the results of the bids received (a detailed bid comparison summary is provided as Attachment 1). Engineer's Est. $3,364,403.05 James E. Simon $3,570,360.55 Metro Builders $3,673,298.90 002 T:\PWDEPT\COUNCIL\2002\020806d.wpd The James E. Simon Construction Co. presented the lowest responsive bid in the amount of $3,570,360.55. Assuming City Council awards the construction of the La Quinta Community Park on August 6, 2002, the following represents how the project is expected to proceed: Approval to Award Construction Construction Period Accept Improvements August 6, 2002 August 2002 - February 2003 The alternatives available to the City Council include: March 2003 1. Appropriate the amount of $1,908,192 from Park and Recreation Developer Impact Fees (DIF) toward the La Quinta Community Park and award a contract in the amount of $3,570,360.55 to James E. Simon Construction Co. for the construction of the La Quinta Community Park, Project No. 2000-1 1, contingent upon the City Council and Redevelopment Agency approval of the necessary Financing Agreements; or, 2. Do not appropriate the amount of $1,908,192 from Park and Recreation Developer Impact Fees (DIF) toward the La Quinta Community Park and do not award a contract in the amount of $3,570,360.55 to James E. Simon Construction Co. for the construction of the La Quinta Community Park, Project No. 2000-1 1, contingent upon the City Council and Redevelopment Agency approval of the necessary Financing Agreements; or, 3. Provide staff with alternative direction. Respectfully submitted, othy R. nass , P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 139 Attachments: 1. Bid Comparison Summary 003 T:\PWDEPT\COUNCIL\2002\020806d.wpd Estimated Item Unit Quantity I Mobilization/Traffic LS 1 Control 2 PM-10 Plan and LS 1 Implementation 3 Water Well Cap LS 1 4 Clear and Grub LS 1 5 Cut and Fill CY 24,400 6 Install 6" PVC Storm LF 30 Drain 7 Install 10" PVC Storm LF 58 Drain 8 lInstall 15" HDPE LF 556 9 Install 18" RCP 2000D LF 16 10 Concrete Catch Basin EA 4 11 Construct Storm Drain EA 1 Manhole 12 Construct 12" sq. Spee-D- EA 2 Drain 13 Rolled Curb LF 12 14 Curb at Play Area LF 370 15 Concrete Paving within SF 33,549 Park 16 Colored Concrete @ SF 9,700 Backstop 17 Concrete Mow Strip LF 913 18 Concrete Picnic Table EA 10 Slab 19 16" RIP Concrete Wall at LF 396 Tree Wells 20 Basketball Court SF 6,500 21 Basketball Court Color SF 4,250 Surfacing 22 Concrete Slab at Group SF 1,963 Picnic Shade Shelter CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 Bid Comparison Summary July 29, 2002 Engineer's Estimate Estimated Unit Cost Extended $ 101,500.00 $ 101,500.00 $ 120,000.00 $ 120,000.00 $ 5,000.00 $ 5,000.00 $ 3,000.00 $ 3,000.00 $ 5.00 $ 122,000.00 $ 26.00 $ 780.00 $ 30.00 $ 1,740.00 $ 50.00 $ 27,800.00 $ 64.00 $ 1,024.00 $ 1,800.00 $ 7,200.00 $ 2,000.00 $ 2,000.00 $ 100.00 $ 200.00 $ 20.00 $ 240.00 $ 24.00 $ 8,880.00 $ 2.75 $ 92,259.75 $ 4.50 $ 43,650.00 $ 7.00 $ 6,391.00 $ 720.00 $ 7,200.00 $ 30.00 $ 11,880.00 $ 4.00 $ 26,000.00 $ 0.50 5.00 $ 4.00 !E! 2.00 James E. Simon Company Estimated Unit Cost Extended $ 90,000.00 $ 90,000.00 $ 220,000.00 $ 220,000.00 $ 13,635.00 $ 13,635.00 $ 19,000.00 $ 19,000.00 $ 3.10 $ 75,640.00 $ 48.00 $ 1,440.00 $ 36.00 $ 2,088.00 $ 35.00 $ 19,460.00 $ 120.00 $ 1,920.00 $ 3,050.00 $ 12,200.00 $ 3,400.00 $ 3,400.00 $ 450.00 $ 900.00 $ 35.00 $ 420.00 $ 31.00 $ 11,470.00 $ 2.45 $ 82,195.05 $ 3.70 $ 35,890.00 $ 10.00 $ 9,130.00 $ 1,250.00 $ 12,500.00 $ 46.50 $ 18,414.00 $ 2.50 $ 16,250.00 $ 1.25 $ 5,312.50 $ 6.75 $ 13,250.25 METRO BUILDERS Estimated Unit Cost Extended $ 30,000.00 $ 30,000.00 $ 10,000.00 $ 10,000.00 $ 6,000.00 $ 6,000.00 $ 60,000.00 $ 60,000.00 $ 12.00 $ 292,800.00 $ 30.00 $ 900.00 $ 35.00 $ 2,030.00 $ 50.00 $ 27,800.00 $ 95.00 $ 1,520.00 $ 3,800.00 $ 15,200.00 $ 3,500.00 $ 3,500.00 $ 500.00 $ 1,000.00 $ 15.00 $ 180.00 $ 60.00 $ 22,200.00 $ 4.10 $ 137,550.90 $ 5.50 $ 53,350.00 $ 15.00 $ 13,695.00 $ 850.00 $ 8,500.00 $ 120.00 $ 47,520.00 $ 4.10 $ 26,650.00 $ 5.50 $ 23,375.00 $ 4.10 $ 8,048.30 O 1-4 O Estimated Item Unit Quantity 23 ITrash Enclosure EA 1 24 6' Block Wall LF 360 25 JAc Pavement TONS 1,358 26 JAggregate Base TONS 1,735 27 lConcrete 6" Curb LF 2,225 28 Concrete 6" Curb and LF 1,326 Gutter 29 1 Install Handicap Ramp EA 3 30 lExcavation CY 600 31 Ito Export Street Excavation CY 600 Park Site 32 1AC Pavement TONS 370 33 Aggregate Base TONS 473 34 Saw -cut and Remove SF 1,870 Existing Pavement 35 PCC Driveway Approach 18" SF 846 Thick 36 Construct "A-6" Curb LF 2,183 and Gutter 37 Construct 4" PCC SF 10,990 Sidewalk 38 JPCC Access Ramp SF 92 39 Variable Thickness AC 10verlay SF 3,505 40 Saw -cut and Remove 1' of IAC SF 1,505 41 1611 PCC Cross Gutter SF 586 42 Construct Local IDepression SF 76 43 Construct 18" RCP LF 8 2000D Remove Interfacing 44 Protion of Existing 24" LF 22 RCP CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 Bid Comparison Summary July 29, 2002 Engineer's Estimate Estimated Unit Cost Extended $ 6,000.00 $ 6,000.00 $ 70.00 $ 25,200.00 $ 50.00 $ 67,900.00 $ 25.00 $ 43,375.00 $ 12.00 $ 26,700.00 $ 15.00 $ 19,890.00 $ 1,000.00 $ 3,000.00 $ 10.00 $ 6,000.00 $ 1.50 $ 900.00 $ 50.00 $ 18,500.00 $ 25.00 $ 11,825.00 $ 1.50 $ 2,805.00 $ 3.50 $ 2,961.00 $ 15.00 $ 32,745.00 $ 2.50 $ 27,475.00 $ 9.00 $ 828.00 $ 1.10 $ 3,855.50 $ 1.50 $ 2,257.50 $ 6.00 $ 3,516.00 $ 5.00 $ 380.00 $ 64.00 $ 512.00 $ 25.00 $ 550.00 James E. Simon Company Estimated Unit Cost Extended $ 7,000.00 $ 7,000.00 $ 93.00 $ 33,480.00 $ 59.00 $ 80,122.00 $ 27.25 $ 47,278.75 $ 17.75 $ 39,493.75 $ 19.00 $ 25,194.00 $ 730.00 $ 2,190.00 $ 14.00 $ 8,400.00 $ 7.00 $ 4,200.00 $ 59.00 $ 21,830.00 $ 46.00 $ 21,758.00 $ 2.00 $ 3,740.00 $ 3.25 $ 2,749.50 $ 13.00 $ 28,379.00 $ 2.45 $ 26,925.50 $ 6.00 $ 552.00 $ 2.50 $ 8,762.50 $ 3.25 $ 4,891.25 $ 8.00 $ 4,688.00 $ 8.00 $ 608.00 $ 120.00 $ 960.00 $ 64.00 $ 1,408.00 METRO BUILDERS Estimated Unit Cost Extended $ 8,000.00 $ 8,000.00 $ 120.00 $ 43,200.00 $ 60.00 $ 81,480.00 $ 28.00 $ 48,580.00 $ 15.00 $ 33,375.00 $ 20.00 $ 26,520.00 $ 800.00 $ 2,400.00 $ 15.00 $ 9,000.00 $ 4.00 $ 2,400.00 $ 60.00 $ 22,200.00 $ 28.00 $ 13,244.00 $ 2.00 $ 3,740.00 $ 6.00 $ 5,076.00 $ 20.00 $ 43,660.00 $ 4.10 $ 45,059.00 $ 6.10 $ 561.20 $ 1.50 $ 5,257.50 $ 2.00 $ 3,010.00 $ 6.50 $ 3,809.00 $ 6.50 $ 494.00 $ 200.00 $ 1,600.00 $ 50.00 $ 1,100.00 cc c Estimated Item Unit Quantity 45 Construct Catch Basin EA 1 w=7' 46 Adjust Existing Water EA 5 Valves to Grade 47 Construct 6" PCC SF 590 Sidewalk 48 Construct 4" Meandering SF 1,882 Sidewalk 49 1 Relocate Existing Sin EA 5 50 Relocate Existing EA 1 Mailbox 51 Remove Existing Block LF 258 Fence and Footings 52 Replace Block Fence and SF 1,172 Footings, in Kind 53 Remove Existing Fence EA 8 Pilasters 54 lReplace Pilasters in Kind EA 8 55 Salvage Relocate Existing LF 66 Ornamental Iron Fence 56 Sienine and Striping LS 1 57 6' CLF LF 220 58 8' CLF with Concrete LF 268 Mowstri 59 10' CLF with Concrete LF 540 Mowstri 60 30' CLF with Backstop LF 110 61 20' CLF LF 80 62 4' Wide CLF Gate EA 8 63 6' Tubular Steel Fence LF 780 64 Aluminum Team Benches EA 4 65 Bleachers [5 row with EA 4 railing] CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 Bid Comparison Summary July 29, 2002 Engineer's Estimate Estimated Unit Cost Extended $ 4,000.00 $ 4,000.00 $ 350.00 $ 1,750.00 $ 3.50 $ 2,065.00 $ 2.75 $ 5,175.50 $ 150.00 $ 750.00 $ 200.00 $ 200.00 $ 12.00 $ 3,096.00 $ 16.00 $ 18,752.00 $ 150.00 $ 1,200.00 $ 800.00 $ 6,400.00 $ 10.00 $ 660.00 $ 22,062.00 $ 22,062.00 $ 12.00 $ 2,640.00 $ 26.00 $ 6,968.00 $ 28.00 $ 15,120.00 $ 130.00 $ 14,300.00 $ 90.00 $ 7,200.00 $ 125.00 $ 1,000.00 $ 60.00 $ 46,800.00 $ 565.00 $ 2,260.00 $ 3,500.00 $ 14,000.00 James E. Simon Company Estimated Unit Cost Extended $ 7,200.00 $ 7,200.00 $ 725.00 $ 3,625.00 $ 4.75 $ 2,802.50 $ 2.45 $ 4,610.90 $ 200.00 $ 1,000.00 $ 300.00 $ 300.00 $ 20.00 $ 5,160.00 $ 90.00 $ 105,480.00 $ 100.00 $ 800.00 $ 500.00 $ 4,000.00 $ 17.00 $ 1,122.00 $ 25,725.00 $ 25,725.00 $ 30.00 $ 6,600.00 $ 46.00 $ 12,328.00 $ 42.00 $ 22,680.00 $ 435.00 $ 47,850.00 $ 200.00 $ 16,000.00 $ 1,100.00 $ 8,800.00 $ 39.00 $ 30,420.00 $ 1,500.00 $ 6,000.00 $ 3,000.00 $ 12,000.00 METRO BUILDERS Estimated Unit Cost Extended $ 4,500.00 $ 4,500.00 $ 300.00 $ 1,500.00 $ 5.00 $ 2,950.00 $ 5.00 $ 9,410.00 $ 200.00 $ 1,000.00 $ 200.00 $ 200.00 $ 15.00 $ 3,870.00 $ 100.00 $ 117,200.00 $ 250.00 $ 2,000.00 $ 1,000.00 $ 8,000.00 $ 30.00 $ 1,980.00 $ 18,500.00 $ 18,500.00 $ 20.00 $ 4,400.00 $ 28.00 $ 7,504.00 $ 32.00 $ 17,280.00 $ 300.00 $ 33,000.00 $ 45.00 $ 3,600.00 $ 500.00 $ 4,000.00 $ 60.00 $ 46,800.00 $ 700.00 $ 2,800.00 $ 3,750.00 $ 15,000.00 b"Ab r4 I Estimated Item Unit Quantity 66 Play Equipment LS 1 67 Resilient Surfacing Wood SF 10,000 Chips 68 Picnic Tables EA 16 69 1 Drinking Fountains EA 4 70 JTrash Receptacles EA 10 71 1 Park Sin EA 1 72 111at Rack EA 4 73 1 Basketball Backstop PAIR 1 74 1BBQ EA 4 75 lHot Ash Container EA 2 76 1 Park Bench EA 8 77 lInfield Mix SF 17,500 78 lComplete Exercise Station LS 1 79 IBike Rack EA 2 80 JTree Grate EA 4 81 1Play Area Access Ramp LS 1 82 Restrooms/Concessions LS 1 Fabric Shade Structure 83 with Footings and EA 5 Reinforced Mesh Hexagon Group Picnic 84 Shade Shelter and EA 1 Footings and Reinforced Mesh 85 Underground Conduits LS 1 and Pull Boxes 86 Wires and Cables LS 1 87 Switchboard and Panel LS 1 Boards 88 Transformer LS 1 89 Parking Area and LS 1 Walkway Lights CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 Bid Comparison Summary July 29, 2002 Engineer's Estimate Estimated Unit Cost Extended $ 98,420.00 $ 98,420.00 $ 3.50 $ 35,000.00 $ 645.00 $ 10,320.00 $ 2,400.00 $ 9,600.00 $ 750.00 $ 7,500.00 $ 4,000.00 $ 4,000.00 $ 150.00 $ 600.00 $ 1,400.00 $ 1,400.00 $ 250.00 $ 1,000.00 $ 150.00 $ 300.00 $ 700.00 $ 5,600.00 $ 1.00 $ 17,500.00 $ 7,500.00 $ 7,500.00 $ 250.00 $ 500.00 $ 400.00 $ 1,600.00 $ 1,500.00 $ 1,500.00 $ 428,600.00 $ 428,600.00 $ 7,500.00 $ 37,500.00 $ 12,500.00 $ 12,500.00 $ 215,600.00 $ 215,600.00 $ 82,980.00 $ 82,980.00 $ 55,500.00 $ 55,500.00 $ 5,000.00 $ 5,000.00 $ 78,500.00 $ 78,500.00 James E. Simon Company Estimated Unit Cost Extended $ 104,000.00 $ 104,000.00 $ 2.60 $ 26,000.00 $ 1,100.00 $ 17,600.00 $ 600.00 $ 2,400.00 $ 775.00 $ 7,750.00 $ 13,000.00 $ 13,000.00 $ 500.00 $ 2,000.00 $ 4,300.00 $ 4,300.00 $ 300.00 $ 1,200.00 $ 575.00 $ 1,150.00 $ 1,000.00 $ 8,000.00 $ 0.80 $ 14,000.00 $ 2,600.00 $ 2,600.00 $ 350.00 $ 700.00 $ 825.00 $ 3,300.00 $ 2,600.00 $ 2,600.00 $ 514,500.00 $ 514,500.00 $ 9,100.00 $ 45,500.00 $ 25,200.00 $ 25,200.00 $ 115,000.00 $ 115,000.00 $ 56,000.00 $ 56,000.00 $ 19,000.00 $ 19,000.00 $ 2,000.00 $ 2,000.00 $ 82,000.00 $ 82,000.00 METRO BUILDERS Estimated Unit Cost Extended $ 99,500.00 $ 99,500.00 $ 3.00 $ 30,000.00 $ 1,200.00 $ 19,200.00 $ 3,000.00 $ 12,000.00 $ 700.00 $ 7,000.00 $ 10,000.00 $ 10,000.00 $ 350.00 $ 1,400.00 $ 5,000.00 $ 5,000.00 $ 300.00 $ 1,200.00 $ 600.00 $ 1,200.00 $ 1,200.00 $ 9,600.00 $ 2.50 $ 43,750.00 $ 10,000.00 $ 10,000.00 $ 350.00 $ 700.00 $ 1,000.00 $ 4,000.00 $ 3,000.00 $ 3,000.00 $ 480,000.00 $ 480,000.00 $ 16,000.00 $ 80,000.00 $ 32,000.00 $ 32,000.00 $ 90,000.00 $ 90,000.00 $ 27,000.00 $ 27,000.00 $ 40,000.00 $ 40,000.00 $ 6,000.00 $ 6,000.00 $ 55,000.00 $ 55,000.00 00 Item Unit Estimated Quantity 90 113allfield Lights and Poles LS 1 91 Instal 1 1/2 PVC Domestic Water Line LF 165 92 1" PVC Domestic Waterline to Drinking Fountains LF 1,365 93 lInstall 6" PVC Sewer LF 505 94 1 Sewer Clean Out EA 6 95 lPublic Offsite Sewer Improvements LS I 96 Coordination of Utilities Service Connections [Fees by City] LS 1 97 1 Soil Pre eration SF 536,730 98 ITurf SF 536,730 99 24" Box tree EA 174 100 11 GAL Shrub EA 2,722 10115 GAL Shrub EA 353 102 1 Decomposed Gramite SF 26,220 103 Irrigation System LS 1 104 90 Day Maintenance LS 1 Subtotal Base Bid Items: Adflitive Alternate No. I 1 Concrete Seat Wall at LF 130 Future Fountain Area CITY OF LA QUINTA La Quinta Community Park Project Number 2000-11 Bid Comparison Summary July 29, 2002 Engineer's Estimate Estimated Unit Cost Extended $ 492,100.00 $ 492,100.00 $ 6.00 $ 990.00 $ 6.00 $ 8,190.00 $ 25.00 $ 12,625.00 $ 300.00 $ 1,800.00 $ 7,303.00 $ 7,303.00 $ 15,400.00 $ 15,400.00 $ 0.18 $ 96,611.40 $ 0.08 $ 42,938.40 $ 250.00 $ 43,500.00 $ 5.50 $ 14,971.00 $ 20.00 $ 7,060.00 $ 0.10 $ 2,622.00 $ 393,627.00 $ 393,627.00 $ 18,000.00 $ 18,000.00 $ 3,358,553.05 James E. Simon Company Estimated Unit Cost Extended $ 550,000.00 $ 550,000.00 $ 3.00 $ 495.00 $ 3.00 $ 4,095.00 $ - 20.00 $ 10,100.00 $ 575.00 $ 3,450.00 $ 34,300.00 $ 34,300.00 $ 2,800.00 $ 2,800.00 $ 0.09 $ 48,305.70 $ 0.08 $ 42,938.40 $ 325.00 $ 56,550.00 $ 10.00 $ 27,220.00 $ 22.00 $ 7,766.00 $ 0.60 $ 15,732.00 $ 315,000.00 $ 315,000.00 $ 7,000.00 $ 7,000.00 $ 3,559,180.55 METRO BUILDERS Estimated Unit Cost Extended $ 486,000.00 $ 486,000.00 $ 20.00 $ 3,300.00 $ 12.00 $ 16,380.00 $ 30.00 $ 15,150.00 $ 300.00 $ 1,800.00 $ 30,000.00 $ 30,000.00 $ 3,000.00 $ 3,000.00 $ 0.25 $ 134,182.50 $ 0.45 $ 241,528.50 $ 265.00 $ 46,110.00 $ 6.00 $ 16,332.00 $ 25.00 $ 8,825.00 $ 2.10 $ 55,062.00 $ 21,000.00 $ 21,000.00 $ 3,647,298.90 $ 45.00 $ 5,850.00 $ 86.00 $ 11,180.00 $ 200.00 $ 26,000.00 Grand Total Base Bid plus Add Alt No. 1: 1 $ 3,364,403.05 $ 3,570,360.55 1 1 $ 3,673,298.90 TitT 4 4Q"t«rw COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Approval to Renew a Professional Services Agreement with Tri-Lakes Consultants to Provide Contract Inspection Services AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR:/2wo STUDY SESSION: PUBLIC HEARING: Approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $432,640 for Fiscal Year 2002/2003 capital improvement project and private development project field inspection services. In the approved Fiscal Year 2002/2003 Capital Improvement Program (CIP) budget, more than $535,806 is budgeted for inspection services. In the Fiscal Year 2002/2003 Traffic and Development budget, $100,000 is budgeted for inspection services. Included within the approved Public Works Construction Management budget for fiscal year 2002/2003 is $100,000 for contract inspection services. In addition, $1,212,650 is budgeted for inspection services from the Fiscal Year 2001 /2002 CIP budget for projects that will not be completed until Fiscal Year 2002/2003. Therefore, sufficient funding is available, totaling $1,948,456, within the approved CIP, Traffic and Development and Construction Management budgets to continue inspection services. In subsequent years, authorization will be subject to the number and amount of capital improvement projects. Inspections for private development projects will be paid for from developer fees. None. During the June 1, 1999 City Council meeting, the City Council authorized the City Manager to bypass the competitive selection procedures in the renegotiation and renewal of the existing contract for continuing services, pursuant to Resolution 96-80, 1 4r T:\PWDEPT\COUNCIL\2002\020806i.wpd with the firm of Tri-Lake Consultants, Inc. for field inspection services. The renegotiation was completed and on July 6, 1999, the City Council authorized the City Manager to execute a contract renewal for professional services with the firm of Tri- Lake Consultants, Inc. in an amount not to exceed $380,928 for Fiscal Year 1999/2000 capital improvement projects and private development project field inspection services. The negotiated contract is an annual contract subject to renewal for up to three consecutive years. The purpose for the renewal clause is to maintain inspection continuity during projects without having to seek proposals every fiscal year for the same services. This contract would be for Fiscal Year 2002/2003 capital improvement projects and private development project field inspection services and is the beginning of a new three year renewable contract. The negotiated Professional Services Agreement (Attachment 1) is based on an hourly rate not to exceed $52.00 per hour with funding provided from the various CIP projects assigned to the consultant. Inspections for private development projects will be paid for from developer fees at the same hourly rate not to exceed $52.00 per hour. The need for the private development inspections will be dependant upon future private development in the City. In previous years Tri-Lake Consultants has consistently met City staff's expectations with their construction observations and inspection services. If the City Council does not desire renewal of the contract, a Request for Proposals for these services would be required and City staff would follow the City procedures in order to select a qualified consulting firm. The alternatives available to the City Council include: 1. Approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. in an amount not to exceed $432,640 for Fiscal Year 2002/2003 capital improvement project and private development project field inspection services; or 2. Do not approve authorization for the City Manager to execute a contract renewal of a Professional Services Agreement with the firm of Tri-Lake Consultants, Inc. for Fiscal Year 2002/2003 capital improvement project and private development project field inspection services; or 3. Provide staff with alternative direction. 116 002 T:\PWOEPTkCOUNCIL\2002\020806i.wpd Respectfully submitted, Ti othy R. Jo sso P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement 147 003 T:\PWDEPT\COUNCIL\2002\020806j.wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri Lake Consultants, Inc. ("Consultant"). The parties hereto agree as follows: 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Construction Observation and Inspection Services for FY 2002/2003 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 149 T:\PWDEPT\CIPDIV\Consultants\TriLakes\31ksPSA20022003.wpd 005 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed FOUR HUNDRED THIRTY-TWO THOUSAND SIX HUNDRED FORTY and no/100 Dollars ($432,640.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, 149 149 except as otherwise provided in the Schedule of Performance. T:\PWDEPT\CIPDIV\Correultants\TriLakes\31ksPSA20022003.wpd 006 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Habib M. Motlagh, P.E., President It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland, Senior Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and 1 ) 0 T:\PWDEPT\CIPDIV\Consultants\TriLakes\31ksPSA20022003.wpd 007 naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Less than $50,000 Personal Injury/Property Damage Coverage $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. ; 151 T:\PWDEPT\CIPDIV\Consultants\TriLakes\31ksPSA20022003.wpd 8 C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. VZOMIMfle: u ► • u ► 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 15 2 T:\P W DEPT\C IPDI V \Consultants\TriLakas\31ksPSA20022003.wpd ., - 009 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 13" T:\PWOEPT\CIPDIV\Consultants\TriLakas\31ksPSA20022003.wpd 0 0 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. • • :►• u' • ►•►� a ►: •)� 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Timothy R. Jonasson 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: Tri Lake Consultants, Inc. Attention: Habib M. Motlagh, P.E., President 170 Wilkerson, Suite A P. 0. Box 606 Perris, California 92570 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability 15� T:\PWDEPT\CIPDIV\Consultants\TriLakas\31ksPSA20022003.wpd shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA O.UINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June Greek, City Clerk APPROVED AS TO FORM: Kathy Jenson, City Attorney CONSULTANT: TRI LAKE CONSULTANTS, INC. By:(signature) Name:(printed) Title: Date: 155 T:\P W DEPT\CIPDI V\Consultants\TriLakas\31ksPSA20022003.wpd 01 Exhibit A Scope of Services The Consultant shall; 1. Provide technical field representative/s to monitor the construction of a variety of Capital Improvement and private development construction projects. 2. Prepare and track project schedules as directed by the City. 3. As directed by the City, prepare necessary correspondence, reports, and memos necessary to administer various City capital improvement projects and/or private development projects. 4. Observe, document and report on project progress, daily construction activities, assume the City's role and act as the City's agent with contractors, developers, other outside agencies and with City contracted technical consultants. Ise Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed FOUR HUNDRED THIRTY-TWO THOUSAND SIX HUNDRED FORTY and no/100 Dollars ($432,640.00) except as specified in Section 1.6 - Additional Services of the Agreement. The agreed upon hourly rate for inspection personnel provided by the consultant shall be $52.00 per hour flat rate for all time periods. The City shall not pay any additional hourly wage for hours worked over 40 nor over 8. Compensable time shall begin when the inspector arrives at the designated work site and shall end when the inspector leaves the designated work site to commute or stops conducting business associated to the City. 157 014 Exhibit C Schedule of Performance Consultant shall complete all services within the FY 2002/2003, which shall end on July 1, 2003. 1;8 015 Exhibit D Special Requirements 1. The Consultant shall provide a hand held (type) cellular telephone and service for each inspector assigned to the City at no additional cost to the City. 2. The City shall provide office space, land -based telephone, fax service and minor clerical support for the inspector at no additional cost to the consultant. 3. The Consultants inspector shall supply his or her own transportation to and from the designated work site. 4. UPON CONCURRENCE FROM BOTH PARTIES (CITY and TRI LAKE CONSULTANTS, INC.)THIS AGREEMENT SHALL BE RENEWABLE FOR A PERIOD NOT TO EXCEED THREE YEARS, REVIEWABLE IN ONE YEAR INCREMENTS FROM THE CURRENT DATE OF EXPIRATION (per Exhibit 'C') OF THIS AGREEMENT. Tit,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: Approval to Award a Professional STUDY SESSION: Services Agreement to Tri-State Land Surveyors for Survey Services for the Washington Street Pavement PUBLIC HEARING: Rehabilitation Improvements, Project No. 2001-02 Authorize the City Manager to execute a Professional Services Agreement in the amount of $17,875 with the firm of Tri-State Land Surveyors to provide professional field survey services during construction of Project No. 2001-02, Washington Street Pavement Rehabilitation Improvements. The following represents the project's approved funding and funding sources: General Fund: Gas Tax: Infrastructure Funds: RDA Project Area No. 1 Funds: Total Funding Available: Less Prior Expenditures: Amount Available: $32,666.00 $72,265.82 $561,068.18 $1,200,000.00 $1,866,000.00 ($74,933.32) $1,791,066.68 The following represents the approved project construction budget: Construction: $689,684.00 Insp/Test/Survey: $53,450.51 Administration: $34,484.20 Professional: $17,242.10 Contingency: $79,486.08 Total: $874,346.89 As illustrated, adequate funding from line item "Insp/Test/Survey"($53,450) is available to support staff's recommendation. 16 0 T:\PWDEPT\COUNCIL\2002\020806k.wpd This project was previously bid utilizing prevailing wage requirements. Therefore, there are no charter city implications. During the winter season 2000/2001, the City experienced a number of heavy rains. During this time, areas of Washington Street between Avenue 48 and State Highway 1 1 1 experienced road failures. The highest concentration of failures appeared between Avenue 48 and Simon Drive, which varied from sinking pavement and surficial cracking to various sized potholes in the pavement. Eisenhower Drive has also experienced accelerated failure due to weather, age, and increased traffic. Due to the high rate of street failures, the City Manager declared the pavement reconstruction an emergency. Pursuant to Municipal Code Section 3.32 D, "The City Manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for major services, it shall be submitted for ratification at the next regular City Council Meeting." On April 17, 2001, the City Council ratified the City Manager's decision in declaring the Washington Street and Eisenhower Drive pavement failure an emergency situation and authorized the Public Works Department to utilize the most expedient method to select a qualified professional consultant to analyze the cause of the failure and design the permanent reconstruction measures. The City Council also approved a Professional Services Agreement (PSA) in an amount not to exceed $66,000 with the firm of Harris & Associates, to prepare the Plans Specifications & Engineer's Estimate (PS&E) for the reconstruction of the failed areas on Washington Street and Eisenhower Drive and the rehabilitation of the finished surface of Washington Street and Eisenhower Drive with a rubberized asphalt overlay. The project limits are Washington Street from approximately 1,700 feet north of Avenue 50 to the centerline of Simon Drive at its intersection with Washington Street. On May 31, 2002 sealed bids were received for the construction of this project. Matich Corporation submitted the lowest responsive bid in the amount of $$689,684 for the Washington Street Pavement Rehabilitation Improvements. On June 18, 2002, the City Council awarded a contract for construction of Project No. 2001-02 to Matich Corporation. On July 16, 2002, the City Council approved a contract change order in the amount of $75,000 with Matich Corporation for median modifications/street improvements to construct left turn lanes on Washington Street at Lake La Quinta Drive as part of the Washington Street Rehabilitation Project No. 2001-02. JV T:\PWDEPT\COUNCIL\2002\020806k.wpd On July 22, 2002, a preconstruction conference was conducted with Matich Corporation and a notice -to -proceed was issued directing the Contractor to begin work on August 5, 2002. Per the project specifications, the contractor must begin work within 10 days from the date specified in the notice -to -proceed. This contract has a duration of 90 consecutive calendar days and is therefore scheduled to be completed on or before November 2, 2002. Considering this time frame, in order to provide the proper professional support needed, staff recommends bypassing the formal consultant selection process at this time and awarding a professional services agreement to the firm of Tri-State Land Surveyors in the amount of $17,875, so that the project may remain on schedule. The alternatives available to the City Council include: 1. Authorize the City Manager to execute a Professional Services Agreement in the amount of $17,875 with the firm of Tri-State Land Surveyors to provide professional field survey services during construction of Project No. 2001-02, Washington Street Pavement Rehabilitation Improvements; or 2. Do not authorize the City Manager to execute a Professional Services Agreement with the firm of Tri-State Land Surveyors to provide professional field survey services during construction of Project No. 2001-02, Washington Street Pavement Rehabilitation Improvements; or 3. Provide staff with alternative direction. Respectfully submitted, 'A'_� A othy R. J nass , P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Professional Services Agreement 16^ UO3 T:\PWOEPT\COUNCIL\2002\020806k.wpd ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Tri-State Land Surveyors& Civil Engineers, Inc.("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Washington Street Pavement Rehabilitation, Project No. 2001-02 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by Citys own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Reauiremerrts. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. TAPWDEMPROJECTS\2001 Prjcts12001-02 Wash_Rehab\PSA-TriState.wpd 163 w 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Seventeen Thousand Eight Hundred and Seventy Five Dollars and Zero Cents ($17,876.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 presentative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Dale R. Grinager, Owner / Principle 16 TAMDEPT\PROJECTS\2001 Prjcts\2001-02 Wash_Rehab\PSA-TriState.wpd It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be John M. Freeland or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Proper Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall cant' automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by TAPWDEMPROJECTS\2001 Prjcts\2001-02 Wash_RehaMPSA-TriStatempd ; y10 ,. `� V 1 l . "1. Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultants performance of the services required by this Agreement as the Contract Officer shall require. 1"16 TAMDEMPROJECTS\2001 Prjcts\2001-02 Wash_Rehab\PSA-TriState.wpd 4. 008 8 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disgutes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring parry in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty- five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were R 111 T:\P"EPTVROJECTS\2001 Pdcts12001-02 Wash_Rehab\PSA-TriState.wpd suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Lpgal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to full its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attomevs' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or TAMDEMPROJECTS\2001 Pdcts\2001-02 Wash_Rehab\PSA-TriState.wpd regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: To Consultant: CITY OF LA QUINTA Tri-State Land Surveyors & Civil Engineers, Inc. Attention: John M. Freeland Attention: Dale R. Grinager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 9.2 Inert grated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authori . The persons executing this Agreement on behalf of the parties hereto warrant that they are duty authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. T:\PWDEPIVROJECTS\2001 Prjcts\2001-02 Wash_RehaMPSA-TriStatempd Oil IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT By: Name: Title: Date: >o TAMDEPTTROJECTS\2001 Ncts\2001-02 Wash_Rehab\PSA-TriState.wpd 019 Exhibit A Scope of Services Task 1- Locate all visible existing Monuments. Task 2- Locate all existing Monuments covered by pavement. Task 3- File Corner Records ( Pre- Destruction). Task 4- Monument Replacement. Task 5- File Corner Record ( Post Destruction). r 171 013 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Seventeen Thousand and Eight Hundred and Seventy Five Dollars and no cents ($17,875) except as specified in Section 1.6 - Additional Services of the Agreement. Exhibit C Schedule of Performance Consultant shall complete all services within Ninety Consecutive Calendar Days (90) days of the date of this Agreement. 015 Exhibit D Special Requirements None 17,E 016 TRIooSTATE LAW SURVEYORS & CIVIl ENCINEERS, INC. 78,120 CAl1E ESTAdo, SUITE 102, LA OUINTAI CAVORNiA 92253 QL (760) 564.0271 (800) 363,6306 FAX (760) 564-0279 July 10, 2002 Mr. Leonard St. Sauver CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, CA 92253 Re: City Project No. 2001-02: Washington Street Pavement Rehabilitation Improvements Monument Replacement and Corner Records Dear Leonard: Tri-State Land Surveyors & Civil Engineers is pleased to present the following proposal for the above referenced project. SCOPE OF SERVICES TASK 1- LOCATE ALL VISIBLE EXISTING MONUMENTS Tri-State will locate all visible existing monuments. Tie notes will be provided to the City of La Quinta. Task Total $175.00/each TASK 2 - LOCATE ALL EXISTING MONUMENTS COVERED BY PAVEMENT Tri-State will locate all existing monuments covered by pavement. Tie notes will be provided to the City of La Quinta. Task Total $250.00/each TASK 3 - FILE CORNER RECORDS (Pre -Destruction) Tri-State will prepare and file corner records for County of Riverside approval and recordation. Task Total $600.00/each TASK 4 - MONUMENT REPLACEMENT After destruction, Tri-State will replace centerline monuments per tie notes prepared in Tasks 1 and 2. Tie notes will be provided to the City of La Quinta. (Based on one (1) move -on) Task Total Copper Weld: $250.00/each TASK 5 - FILE CORNER RECORD (Post -Destruction) Tri-State will prepare corner records for County of Riverside approval and recordation. Task Total $600.00/each J 01.7 Mr. Leonard St. Sauver CITY OF LA QUINTA July 10, 2002 Page 2 Tri-State Land Surveyors & Civil Engineers, Inc. appreciates the opportunity to► offer our services and we look forward to working with you on this project. Should you have any questions or comments regarding this proposal, please do not hesitate to contact Dale Grinager at 760-564-0271. Sincerey, Dale Grinager YD/mz 176 TRPSTATE LANd SURVEYORS & Civil ENGINEERS, INC. 018 78.120 CAME EsTAdo, SuiTE 102, LA OWNTA, CA 92253 (760)564.0271 (800)363,6306 FAX (760)564-0279 FROM : TR I —STATE LAND SURVEYORS FAX NO. : 760 564 0279 Jul. 10 2002 11: 39AM P3 Mr. Leonard &, Sauver CITY OF LA QUINTd Judy 10, 2002 Page 2 APPROXIMATE TASK BREAKllOWN (Based on 11 Visible Monuments) Task 1 Task 3 Task 4 Task 5 Approximate Project Total $1,925.00 $6,600.00 $2,750.00 $6,600.00 $17,875.00 Tri-State Land Surveyors & Civil Engineers, Inc. appreciates the opportunity to offer our services and we look forward to working with you on this project, Should you have any questions or comments regarding this proposal, please do not hesitate to contact Dale Grinager at 760-564-0271. Sincerely, Dale Grinager YD/mz 17 TRi-STATE LANd SURVEYORS & Civil EN91NEERs, 6uc. 1 9 78-120 CARE EsrAdo, Suite 102. LA Ouiw& CA 92253 (760)564.0271 (AC)0)3A3,A3n/, F:.- f7An\1Z6A XV 70 TI II -1 M-PMPP wrn 1 Gi . "p TFI f.IC�hhC T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Approval of Contract Change Order No. 3 for the Civic Center Campus Improvements, Project No. 97-09 AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 44 STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order (CCO) No. 3, in the amount of $39,739.02, for procurement and installation of soil amendments and soil preparation for the La Quinta Civic Center Campus Improvements, Project No. 97-09. The following represents the project funding sources identified within the City's Fiscal Year 2001 /2002 revenue summary for the construction of the Civic Center Campus Improvements: Park Development Impact Fee Arts in Public Places Infrastructure Funds Financing Authority Urban Forestry Grant $ 2,448, 263.00 $ 348, 600.00 $122,526.34 $526,174.00 $1 1,000.00 Total Funds Budgeted: $3,456,563.34 T:\PWDEPT\COUNCIL\2002\020806f.wpd 178 The following represents the approved project budget: Construction: Design Professional Testing/Survey Construction Management Project Contingency Administration TOTAL: $2,723,301 .22 $136,145.00 $20,000.00 $ 50, 601.84 $140,081.97 $296,302.92 $90,130.39 $3,456,563.34 As illustrated, adequate funding is available to support staff's recommendation. None. The project was bid with prevailing wage provisions. On November 20, 2001, the City Council awarded a contract to Tera-Cal Construction, Inc. in the amount of $1,649,558. On March 5, 2002 , City Council formally acted to approve Contract Change Order (CCO) No. 1, in the amount of $857,692.00, to initiate Phase II of the La Quinta Civic Center Campus Improvements. Contract Change Order No. 2 allowed for the installation of a Drywell System to collect the drainage from the existing on site system that was relocated to allow for the construction of the Lake Feature. The cost for this item was $10,667. Approval of CCO No. 3 (Attachment 1) into the contract scope of work, will allow for the Contractor to provide the necessary labor, equipment and materials to prepare the soil for the installation of hydro -seeded turf grass. The Contractor was not able to include the cost for soil amendments in the original bid because site soils test results were not part of the specifications for the project. However, soils testing has now been performed and the proper amount of soil amendment for the project has been determined, which is reflected in this contract change order. 1'7 9 0002-1 T:\PWDEPT\COUNCIL\2002\020806f.wpd The alternatives available to the City Council include: 1. Approve Contract Change Order (CCO) No. 3, in the amount of $39,739.02, for procurement and installation of soil amendments and soil preparation for the La Quinta Civic Center Campus Improvements, Project No. 97-09; or 2. Do not approve Contract Change Order (CCO) No. 3, for procurement and installation of soil amendments and soil preparation for the La Quinta Civic Center Campus Improvements, Project No. 97-09; or 3. Provide staff with alternative direction. Respectfully submitted, dirmothy R Jon s on, P.E. Public Works Director/City Engineer Approved for submission b Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 3 2. Soils Test (submittal, 6 pages) 3. Soil Amendments (submittal, 7 pages) 1.30 003 T:\PWDEPT\COUNCIL\2002\020806f.wpd ATTACHMENT 1 CONTRACT: Civic Center Campus Improvements CONTRACTOR: Terra -Cal Construction, Inc. 14530 Joanbridge Street Baldwin Park, CA 91706 Sheet 1 of 2 PROJECT NO. 97-09 CONTRACT CHANGE ORDER NO. 3 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE The contract change order allows for the addition of Soil Amendments and preparation necessary for the soil prior to the installation of turf for the La Quinta Civic Center Campus Project. The Soil Amendments and preparation cost was not allowed for on the project plans or bid schedule. The estimated quantities and unit prices are attached and made a part of this contract change order. Previous Contract Amount Through Change Order No. 2 $ 2,517,916.65 Add This Change Order No. 3 $ 39,739.02 Revised Contract Total $ 2,557,655.67 By reason of this contract change order the time of completion is adjusted as follows: 0 days added/deleted to contract time. The revised contract completion date shall be: July 2, 2002 it a'c�'c �'c �'c �'e de pie 9e dededc nk �k a'c�ic �icaic�ic�ic�ic�k�kicicicic�lc�lcic �Ie�ede�Icicak9c�icic�ic�ic$c�icicic ieieie9e9c9cac 9c9c dc9c �ic$c�teic�k�ieie ie 9c9c9c 9cdcdcsc�iciciede3c�k�kicicicicic 9c9c9c9c�te�te Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work; and hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: TERRA -CAL CONSTRUCTION, INC. Date: 181. 005 TERRA-CAL CONSTRUCTION, INC. 14530 Joanbridge Street - Baldwin Park, Ca 91706 - (626) 960-3694 - (626) 960-7714 SITE DEVELOPMENT -LANDSCAPE July 2, 2002 David Eva:is & Associated 77-682 County Club Drive, Ste. F-2 Palm Desert, CA 92211 Attn Mr. Ruben Ramirez) Mr. Rudy Acosta Re: La Quinta Civic Center Improvements Change Order Proposal #16 Dear Gentlemen, At our two previous job meetings we discussed the fact that no soil amendments were included in our bid and there is no bid item to pay for such. We offer our proposal to supply, deliver and install adequate organic material per our attached memorandum to treat 385,431 square feet of turf area. Material only Labor & Equipment to install @ .03/SF Subtotal TCC markup @ 20% Total $21,552.92 $11,562.93 $33,115.85 $6,623.17 $39,739.02 This work requires that four additional days be added to the project completion schedule. Time is of the essence. If this is acceptable, please issue the appropriate change order. We reserve our right to request additional compensation and time in accordance with this change order and/or and combination of change orders. If you have any questions or comments, please contact me at (626) 960-3694. Sincerely, 006 ATTACHMENT 2 TERRA -CAL CONSTRUCTION, INC. 14530 JOANBRIDGE STREET • BALDWIN PARK CA 91706 • (626) 960.3694 • FAX (626) 960-7714 SITE DEVELOPMENT • LANDSCAPE S U B M I T T A L DATE: May 24, 2002 AGENCY: David Evans & Associates 68-955 Adelina Road Ste. 210 Cathedral City, CA. 92234 ATTN: Mr. Rudy Acosta/ Ruben Ramirez PROJECT NAME: La Quinta Civic Center Improvements SUBMITTAL NO.: 53 SUBMITTED SEQ.: SUPPLIER: Soil & Plant Lab PRODUCT: Soil Test We hereby certify ffiat-the attached -has been reviewed an& equals-tlie requhments to the item specified. Please return 3 stamped approved copies by 6/3/2002 for our use. S P Purchasing Agent EMAIL; sdonnelly@terracal.com 183 007 SOIL AND PLANT LABORATORY, INC. Orange Office Lab No. 37449 February 7, 2002 Terra -Cal Construction 14530 Joanbridge Street Baldwin Park, CA 91706 Attn: Phillip CIVIC CENTER — LA QUINTA, JOB NO. 434 Attached are the results of analyses conducted on four soil samples received for the above project on January 30. The samples were described as representing areas where new landscaping is intended. Analtical Results The pH of all samples is moderately alkaline in reaction. The lime content is low in all samples, which is preferable. Salinity (ECe) is safely low in sample 1 and is moderately elevated in samples 2 and 3. Salinity is elevated in sample 4 and in a range expected to severely restrict the growth of most ornamental landscape plants. Sodium is elevated in samples 2 and 3 and is very high in sample 4 creating sodic soil conditions in these areas. The sodium adsorption ratio (SAR) values for samples 2-4 indicate sodium is poorly balanced by calcium and magnesium and that sodium is high enough to adversely affect the soil structure. The incorporation of gypsum and leaching irrigations prior to planting will help improve these conditions. Boron is not excessive in samples 1-3 and is moderately elevated in sample 4 and in a range that may result in marginal leaf burn on the older foliage of trees and shrubs. Available nitrogen is low in samples 1 and 2 and is well supplied in sample 3 and quite high in sample 4. Phosphorus is ample in sample 3 and is otherwise low. Potassium is ample in all samples. Calcium is s i�igl fi 1y1ow in §adnples l and-2-and s otherwise modera-te-ly low. Magee-sium-is slightly -to moderately low in all samples and plants prone to magnesium deficiency, such as palms, may require supplementation of this element if it is not adequately supplied in the irrigation water, fertilizer source or organic amendment. Copper is ample in all samples with manganese and iron low. Zinc is below detection in samples 1 and 3 and is otherwise low. Sample 1 is classified as a loamy sand with the remaining samples classified as a loam under the USDA standards. The water infiltration rate for the loamy sand sample is estimated at a good 0.45-0.5 inches per hour. The water infiltration rates for the loam soils is estimated in the 0.3 inch per hour range and may be P.O. Box 6566, Orange, California 92863-6566 (714) 282-8777 FAX (714) 282-8575 P.O. Box 153, Santa Clara, California 95052-0153 (408) 727-8777 FAX (408) 727-5125 P.O. Box 1648, Bellevue, Washington 98009-1648 (425) 746-6665 FAX (425) 562-9531 008 6655 Palomino Circle, West Linn, Oregon, 97068-2505 (503) 557-4959 FAX (503) 557-0713 SOIL AND PLANT LABORATORY, INC. Page 2 Terra -Cal Construction February 7, 2002 slower depending upon the extent that sodium adversely affects the soil structure. These values are based on the particle size distribution data and may vary depending upon the degree -of compaction. Comments The primary concerns are the elevated salinity and sodium in samples 2-4. The salinity and sodium levels found for sample 4 are three to four times higher than found in samples 2 and 3. We would recommend submitting additional samples from this area to determine if the salinity and sodium levels are representative of this area as a whole. If the data for this area again reveal unfavorably high salinity and sodium values then soil removal and replacement may be warranted or extensive leaching required. The salinity and sodium in the areas represented by samples 2 and 3 can be reduced in the surface soil prior to planting by employing thorough leaching irrigations. We would estimate that approximately 6 inches of good quality water would need to be applied to lower the salinity to a more desirable range in the surface soil. Water should be applied in such a manner as to insure uniform water movement into the soil and to limit runoff. Leaching irrigations should begin after the incorporation of the organic amendment, gypsum and soil sulfur and prior to the incorporation of any preplant fertilizer. The success of the leaching will depend greatly on the drainage capability .of this soil. If the subgrade is heavily compacted or drains poorly then. reclamation of this soil will be difficult. The area represented by sample 4 would require the application of 8-12 inches of water to lower the salinity and sodium, however the leaching requirement may need revision based on the analysis of additional samples from this area. If reclamation of this soil is attempted we would recommend submitting additional samples after leaching and prior to planting for analysis to determine the success of the leaching efforts. The amount of water required is an estimation and additional water may be required. Even if this soil is successfully reclaimed salt sensitive plants should be avoided for this project. No special leaching irrigations are required for the area represented by sample 1. The following are soil preparation recommendations for this soil: The success of hese-recommen ations depends on the ability to lower the salinity and sodium to more desirable levels. The fertilizer should not be incorporated until adequate leaching of this soil has been accomplished. A low salinity organic amendment should be utilized to avoid further increasing the salinity. Plants selected for this project should be salt- -tolerant. Surface Soil Preparation for Turf and Groundcover Prior to amending, the surface soil in areas to be landscaped should be ripped or tilled to alleviate 13: 009 SOIL AND PLANT LABORATORY, INC. Page 3 Terra -Cal Construction February 7, 2002 compaction, preferably to a 9 inch depth Uniformly broadcast and blend the following with existing soil to a 6 inch depth AMOUNT PER 1000 SO. FT. 4 cu. yds. nitrogen fortified organic amendment — all sample areas (compost* or redwood or fir sawdust) 15 lbs. soil sulfur - all sample areas 100 lbs. gypsum — samples areas 2, 3, and 4 only 10 lbs. 16-20-0 — to be incorporated after leaching *Rates and fertilizers may have to be adjusted depending on analysis of selected compost. Tree & Shrub Planting Guidelines Salt sensitive trees and shrubs should be avoided. 1. Excavate planting pits two to three times the diameter of the rootball. 2. The top of the rootball should be at or slightly above final grade. 3. If possible, leached soil should be utilized as the backfill soil to be placed around the rootball. To improve soil chemistry, uniformly blend 2 lbs. of iron sulfate and 2 lbs. gypsum per cubic yard of backfill soil. Handle iron sulfate with caution since it will severely stain moist concrete. 4. Organic material is not required in the backfill; however if you wish, the amended surface soil or a soil blend consisting of no more than 20% by volume organic matter can be placed in the upper 12 inches of backfill only. Soil below this depth should not contain any added organic matter. 5. Place slow release fertilizer tablets in the upper 12 inches of backfill at manufacturer's recommended rates. If fertilizer amended soil is used as a backfill then the addition of slow release fertilizer tablets is not necessary. f. Do -not -cowrie original rootball-with-other-soil Often -times a-t pomq soifberrn is co-nsft=ted around the outer edge of the rootball to help channel water into the rootball and then into surrounding soil. 7. Ideally a weed and turf free zone should be maintained just beyond the diameter of the planting hole. A 2-4 inch deep layer of coarse mulch can be placed around the tree or shrub; mulch should be kept a minimum 4-6 inches from the trunk. Maintenance Fertilization For turf and ground cover areas, uniformly broadcast ammonium sulfate at the rate of 51bs. per 1000 sq. ft. The first application should occur approximately 45 days after planting with repeat applications every 60 1 Sr 010 SOIL AND PLANT LABORATORY, INC. Page 4 Terra -Cal Construction February 7, 2002 days or as growth and color dictate. In early fall and spring, substitute a complete fertilizer such as 16-6-8 or equal for the ammonium sulfate at the rate of 6 lbs. per 1000 sq. ft. to insure continuing supplies of phosphorus and potassium. Tree and shrub plantings can be maintained with the above fertilizers; however, the frequency between applications should be every 120 days with the first application 90 days after planting. Follow each fertilization with a thorough irrigation. When plants have become well established, fertilizer applications can be less frequent. If we can be of any further assistance, please call. 4160itn� JACK DAMONTE 187 O11 z,g.c> qo�v and NaUl�Ut t Skabowtokq, c TERRA -CAL CONSTRUCTION' 14530 Joanbridge.Street Baldwin Park, CA 91706 Attention: Phillips Sam Half pH/ ple Sat%/ Qual # TEC Lime ECe COMPREHENSIVE SOIL ANALYSIS (A05-1, A05-2 or A05-3) P.O. Box 6566, Orange, California 92863-6566 (714) 282-8777. FAX (714) 282-8575 . P.O. Box 153, Santa Clara, California 95052-0153 (408) 727-8777 FAX (408) 727-5125 P.O. Box 1648, Bellevue, Washington 98009-1648 (425) 746-6665 FAX (425) 562-9531 6655 Palomino Circle, West Linn, Oregon, 97068-2505 503) 557-4959 FAX (503) 557-0713 Orange Office Lab No. 37449 CIVIC CENTER/ LA QUINTA 434 Samples Taken: Samples Rec'd: 1/30/02 -------- -Parts Per Million Parts Dry Soil ------------- NO3 NH4 PO4 l Organic N N P K Ca Mg Cu Zn Mn Fe I % dry wt. Sample Description & Log Number 1 17 8.1 0.6 7 4 7 150 530 46 0.9 0 2 7 1 35 Low 0.3 0.3 2.3 0.9 0.5 2.0 0.0 0.5 0.4 02-A1994 14 5 2 21 7.7 4.3 16 4 8 190 1620 202 2.5 1 8 16 2 112 Low 0.5 0.3 1.1 0.9 0.8 1.7 0.2 0.6 0.3 02-A1995 14 5 3 20 8.0 5.0 31 5 22 300 1310 198 1.9 0 8 14 3 112 Low 0.9 0.9 1.7 0.7 0.8 1.3 0.0 0.6 0.3 02-A1996 14 5 4 24 8.2 14.6 154 6 4 .320 1050 170 2.0 1 8 13 4 118 Low 3.3 0.1 1.7 0.5 0.6 1.3 0.2 0.6 0.2 02-A1997 14 5 Percent of Sample Passing 2 mm Screen --- Gravel --I --------- Sand ----------- I Sam --------Saturation Extract Values-------- I I Very Med. to I l ple Ca Mg Na K B SO4 l ICoarse Fine Coarse Coarse V. Finel Silt Clayl # i me/l me/1 me/l me/1, ppm me/l ISARI 5-12 I 2-5 l 1-2 0.5-1 0.05-.5 .002-.05 0-.002 USDA Soil Classification 0.1 0.2 2.9 82.0 12.2 2.7 Loamy Sand 1 1.8 0.7 3.7 0.3 0.28 2.2 3.3 0.2 2 9.9 3.4 28.6 0:3 0.22 10.8 11.1 0.5 1.6 0.9 1.7 43.5 37.7 16.2 Loam 3 5.0 2.5 39.6 0.4 0.53 20.6 20.4 0.3 1.4 1.0 2.0 41.1 37.2 18.7 Loam 4 10.8 5.0 144.8 0.6 1.92 58.4 51.4 0.2 2.4 1.7 2.7 25.8 46.3 23.5 Loam 2/ 4/02 Sufficiency factor (l.d=sufficient for average crop) below each nutrient element. N factor based on 200 ppm constant feed. Half Saturation %=apprgx field.moilsture capacity. Salinity ECe (dS/m at 25 deg.C.) by sat ext method. Major elements 'by sodium chloride extraction (phosphorus by sodium bicarbonate extraction). Cu, Zn, Mn & Fe by DTPA extraction.SAR=Sodium 'adsorption ratio. Na=Sodium (meq/1;). TEC (listed below Half Sat.)=Estimated Total Exchangeable Cations (meq/kg) Gravel fraction expressed as percent by weight of oven -dried sample passing a 12mm (1/2 inch) sieve. Particle sizes in millimeters. 60 r\') (.0 ATTACHMENT 3 TRRR A --CAT. CONSTRUCTION, INC. 14530 JOANBRIDGE STREt I • tkf%L rVV1P1 rwcn, a — r w - %—I -.... - - --- - SITE DEVELOPMENT • LANDSCAPE S U B M I T T A L DATE: May 24, 2002 AGENCY: David Evans & Associates 68-955 Adelina Road Ste. 210 Cathedral City, CA. 92234 A'TTN: Mr. Rudy Acosta/ Ruben Ramirez PROJECT NAME: La Quinta Civic Center Improvements SUBMITTAL NO.: 52 SUBMITTED SEO.: 1 SUPPLIER: Greenways Environmental PRODUCT: Soil Ammendment We hereby certify that the attached has been reviewed and equals the requirements to the item specified. Please return 3 stamped approved copies by 6/3/2002 for our use. EMAIL; sdonnelly@terracal.com 189 0 1 a� SOIL AND PLANT LABORATORY, INC. Orange Office Lab No. 37449 May 10, 2002 Terra -Cal Construction 14530 Joanbridge Street Baldwin Park, CA 91706 Attn: Sean Donnelly ADDENDUM CIVIC CENTER — LA QUINTA, JOB NO.434 As per your request, the recommendations provided in the February 7 report are adjusted below utilizing Greenways Environmental Soil Conditioner. This product should supply ample phosphorus and potassium to correct the existing deficiencies of these elements. Nitrogen will have to be supplemented at the time of planting. The Greenways Environmental Soil Conditioner use rate below corresponds to approximately 20% by volume. Surface Soil Preparation for Turf, Groundcover and Mass Planting Prior to amending, the surface soil in areas to be landscaped should be ripped or tilled to alleviate compaction, preferably to a 9 inch depth. Uniformly broadcast and blend the following with existing soil to a 6 inch depth AMOUNT PER 1000 SO. FT. 4 cu. yds. Greenways Environmental Soil Conditioner 15 lbs. soil sulfur — all sample areas 1001bs. gypsum — samples areas 2, 3, and 4 only 10 lbs. ammonium sulfate —to be incorporated after leaching* * Please refer to the February 7 report for leaching recommendations for the areas represented by samples 2, 3 and 4. P.O. Box 6566, Orange, California 92863-6566 (714) 282-8777 FAX (714) 282-8575 P.O. Box 153, Santa Clara, California 95052-0153 (408) 727-0330 FAX (408) 727-5125 014 P.O. Box 1648, Bellevue, Washington 98009-1648 (425) 746-6665 FAX (425) 562-9531 6655 Palomino Cirde, West Linn, Oregon, 97068-2505 (503) 557-4959 FAX (503) 557-0713 SOIL AND PLANT LABORATORY, INC. Page 2 Terra -Cal Construction May 10, 2002 Tree & Shrub Plantins7 Guidelines Salt sensitive trees and shrubs should be avoided. 1. Excavate planting pits two to three times the diameter of the rootball. 2. The top of the rootball should be at or slightly above fmal grade. 3. If possible, leached soil should be utilized as the backfill soil to be placed around the rootball. To improve soil chemistry, uniformly blend 2 lbs. of iron sulfate and 2 lbs. gypsum per cubic yard of backfill soil. Handle iron sulfate with caution since it will severely stain moist concrete. 4. Organic material is not required in the backfill; however if you wish, the amended surface soil or a soil blend consisting of no more than 20% by volume Greenways Environmental Soil Conditioner can be placed in the upper 12 inches of backfill only. Soil below this depth should not contain any added organic matter. 5. Place slow release fertilizer tablets in the upper 12 inches of backfill at manufacturer's recommended rates. If fertilizer amended soil is used as a backfill then the addition of slow release fertilizer tablets is not necessary. 6. Do not cover the original rootball with other soil. Often times a temporary soil berm is constructed around the outer edge of the rootball to help channel water into the rootball and then into surrounding soil. 7. Ideally a weed and turf free zone should be maintained just beyond the diameter of the planting hole. A 2-4 inch deep layer of coarse mulch can be placed around the tree or shrub; mulch should be kept a minimum 4-6 inches from the trunk. Maintenance Fertilization No changes are required in the maintenance fertilizer recommendations provided in the February 7 report. Please call if we can be of additional assistance in this matter. JACK D . NTE 191 015 R. i GREENWAYS ENVIRONMENTAL FINISHED COMPOST QUALITY SPECIFICATIONS G.E. i(A) 1. Gradatlon: A minimum of 95% of the material by weight shall pass a 1/2" screen. Material passing the 1/2" screen shall meet the following criteria. Percent Passing Sieve Designation 90-100 9.51 mm (3/s") 40-80 2.38 min. (No. s) 0-30 500 micron (No. 85) 2. Organic content. Minimum 60% based on dry weight as determined by ash method. 3. Carbon to nitrogen ratio: Maximum 35:1 4. p8 6.0.7.0 as determined in saturated paste 5. Soluble salts: Conductivity of saturated extract shall not exceed 6 dStm. Soluble sodium in saturation extract shall not exceed 15 meq/1. 6. Moisture content: 30-45% at time of shipment 7. Heavy Metals: Shall meet EPA in lab testing methodology and Washington State maximum loading rates S. Contaminants: Finished compost shall be free of contaminants both visible and non visible which are unsightly in appearance or pose a potential hazard to plants, animals or public health. 9. Maturity: Physical characteristics suggestive of maturity include: color: dark brown to black odor: acceptable = none, soil -like, musty or moldy unacceptable = sour, ammonia or putrid particle characterization: identifiable wood pieces are acceptable but the balance of material should be soil like without recognisable grass or leaves. 10. Feedstock Declaration: A full disclosure of records on materials and percentages by weight or volume at the begin- ning of composting shall be available upon request. All composted materials supplied must be derived of "clean green" feed stocks of known history. Records on materials and percentages by weight or volume prior to initiation of . composting shall be available upon request to Greenways Environmental, LLC. i l: Temperature and Turning Records: Internal temperatures shall reach a minimum temperature of 135-140 degrees Fahrenheit prior to each turning and shall be monitored and recorded every three days. Windrows must be rotated at least' 5 times within a 15 day interval. Temperature and turning record protocols shall comply with local, state and/ or federal standard regulations or whichever standard is most stringent. All standard protocols are subject to change due to policy modifications at all regulatory levels. SALINITY (ECE) Safthily row of GE Beacho=k ia6.0 ORGANIC CONTENT pH 80 14 70 13 GE Benchmark 12 o Dy yeeig"t as 11 60 determined by ash 10 50 9 Typkal organic 8 pHmnge of 0.40ontent a of -OnWost 6 - - - compost 30 5 4 20 3 GE Benchmark 10 ? Salinity: Soluble nutrients typically account for most of the salinity levels m compost. Ideally, sodium should not account for more than 25% of the total salinity. The salinity level of a oompost detuTaines. the maximum use rates of that material. Excessive salts can have a detrimental effect on plant growth. Greenway's Enviroonmental standard is low in soluble salt$' and use rates can range from 4 - 6 cubic yards per 1,000 square feet. This is a typical suggested rate for redwood or fir sawdust. Organic content: Greenway's Soil Conditioner contains a standard of 60% based on dry weight and determined by ash method. A cubic yard of material contains approximately 285 - SZ lba. of organic matter which is similar to the amount of organic content found in relatively pure redwood or fir sawdust. Typical benefits from organic matter are an improvement in soil structure, moisture holding capacity and an improvement in soil biological activity. pH: Greenway's Benchmark standard for Soil Conditioner is slightly acidic to neutral in reaction. Most ornamental plants prefer a slightly acidic to neutral pH. s6u-thfili California soils generally are alkaline in reaction and therefore Greenway's Environmental Soil Conditioner will not have an unfavorable aWIno�+ effect on the soil. Greenways BeStTM Soil Conditioner General Information A favorite among commercial landscapers and do -it yourselfers, Greenways BestTM Soil Conditioner builds biological diversity in all types of soil. This grade has proven to create better aeration, water. percolation, and offers exceptional ability to resist soil compaction. This product is considered by many professionals to be far superior to conventional soil amendments. Greenways Best' Soil Conditioner significantly exceeds USEPA minimum standards. General Specification Parameters. 1/2" sifted blend regionally formulated from composted organic forest products. This product shall comply with all standards set forth in Greenways Environmental product specification GE 1A, subject to the following gradation sizing, unless specifically specified otherwise: Gradation Percent, Passing Sieve Designation 90-100 9.51 mm (3/8'0 40-80 2.38 mm (NO. 8) 0-30 500 micron (NO. 35) Application and Rates In new field construction, we recommend a usage rate of 4-6 cubic yards per 1000 sq. ft. For backfill mixing, we recommend that you incorporate Greenways_ BestT'" Steil Conditioner at a rate. of 30-Ok by volume. Zq'I 017 Orange Office SOIL AND PLANT LABORATORY, INC. Lab No. 30665 January .31, 2001 Greenways Environmental, LLC 22365 El Toro Road, Suite #133 Lake Forest, CA 92630 Attn: Kevin Fretz SUBJECT: JANUARY 11 �2 INCH COMPOST SAMPLE On January 11, 2001 you requested heavy metal and bacterial analysis to determine compliance with California environmental health standards outlined in Article 7, Title 14: The chart below lists those test results, the allowable levels, the detection limit (DLR), and the analytical method reference. Additional analyses were conducted on the sample, which are not required by Article 7, Title 14. Those analyses are presented on page 2 of this report. m2lkiz Constituents Sample 1 %21nch Co st Allowable DLR Method Arsenic 5.1 41 0.3 EPA 6010 Cadmium 0.42 39 0.002 EPA 601.0 Chromium 8.0 1200 0.5 EPA 6010 Copper 20.4 1500 0.5 EPA 6010 Lead 25.3 300 0.3 EPA 6010 WAS <0.5 --- 0.5 SMWW 5540-C Mercury ND 17 0,163 EPA 7471 A Nickel 8.5 420 0.3 EPA 6010 Selenium 0.77 36 1 0.5 EPA 6010 - 122- 2800 0.5- EPA 6010 ND = None Detected DLR = Detection Levels for Reporting u 1:a Pathology Sample 1 Allowable DLR Method Inch Comrlost Coliform <3 1000 3 SM 9221 B&E Salmonella I Negative <3 CLTMS05.01 194 P.O. Box 6566, Orange, California 62863-6566 ! (714) 282-0777 FAX (714) 282.0675 P.O.' Box 153, Santa Clara, California 85052-0163 / (408) 727.0330 FAX (408) 727.5125 P.O. Box 1648. Bellevue, Washington 68009-1648 1 (425) 746-6665 FAX (425) 562-8531 018 SOIL AND PLANT LABORATORY, I NC. Page 2 Greenways Environmental January 31, 2001 As mentioned above the following analyses are not part of the Article 7, Title 1.4. Constituent Sample I 1/2 Inch st DLR .. � Pik C�_1 . t l 1 1 ��yi�•ET�f:�l�:� � �Ys1:�ii►Jt�� 1 1 ��I��y�.•�:� .•*Y11:�s ■ 1l1:� i►.TC3►� 1 i i 1 -�Y:•E:� :f:�l�;�' IfZy:�f�Z�f:� 1 1 1 1 t.�i.•E:� .�:�I�:�� LAID I�:�� ■;Z�;�F�.11�_ 1 1 ��Ia1�t.Yi.•E:� :'f:1�1:3� NIJ.= None LXteCtea DLR = Detection Levels for Reporting Should you have any further questions, please contact us at your convenience. JACK .DAMONTE 019 Titit 4 a v Q" COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Approval of a Reimbursement Agreement with Century -Crowell Communities for Design and Construction Services Associated with the Monticello Neighborhood Park Improvements AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 4W STUDY SESSION: PUBLIC HEARING: Authorize the City Manager to enter into a Reimbursement Agreement with Century - Crowell Communities (Monticello LLC) for design and construction services associated with the Monticello Neighborhood Park Improvements, contingent upon approval of the wording by the City Attorney. The following represents the approved budget for the proposed Monticello Park Improvements as identified within the Capital Improvement Program (CIP): Project Funding Source Amount Monticello Park Improvements Quimby $96,480.00 The following represents the proposed project budget as presented within the proposed Developer Reimbursement Agreement: 1. Services to be Provided by Developer: Activity Budget Amount Design (3,500 Sq. Ft. Mini -Park) $9,500.00 Construction $16,050.00 Inspection/Testing/Survey $1,240.00 Developer Administration $1,277.50 Contingency $2,544.00 Developer Sub -Total: $30,61 1.50 19► T: \PW D EPT\CO U NC I L\2002\020806c. wpd 2. Neighborhood Amenities to be Provided by the City of La Quinta: Activity Budget Amount Construction $56,175.00 Inspection/Testing/Survey $2,437.50 City Administration $3,262.00 Contingency $3,994.00 City Sub -Total: $65,868.50 GRAND TOTAL: 1 $96,480.00 As illustrated, adequate funding exists to support staff's recommendation. This work is being funded by locally generated revenue. The work is being completed by the Developer; therefore, prevailing wages do not apply. This may result in a cost savings. The attached Reimbursement Agreement (Attachment 1) between the City of La Quinta and Monticello, LLC, (Century -Crowell Communities) provides for the design and construction of the Monticello Neighborhood Park. The proposed Monticello Neighborhood Park Improvements will be designed to provide for a play area of approximately 3,500 sq. ft. (70' X 50'). Park amenities shall include: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), six 24" box trees to be installed around the park perimeter, play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -bay arched swing set with four swings), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, and 2 shade structures. 197 002 T:\PWDEPT\COUNCIL\2002\020806c.wpd The Developer shall be responsible for the design and construction of the following park amenities: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft. play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), and six 24" box trees to be installed around the park perimeter. The Developer will be reimbursed by the City of La Quinta for the cost of design and a portion of the construction up to an amount of $30,61 1 .50. Upon completion of the Developer installed components, the City will cause the construction of the following park amenities: play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -bay arched swing set with four swings), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, and 2 shade structures. The following project schedule is anticipated: City Council Approves Agreement Execute Agreement/Begin Design Design (45 days) Construction Developer (135 days) Construction City (90 days) City Council Accept Improvements August 6, 2002 August 7 - 21, 2002 August 22 - October 5, 2002 October 5, 2002 - February 17, 2002 March 1, 2003 - May 31, 2003 The alternatives available to the City Council include: June 2003 1. Authorize the City Manager to enter into a Reimbursement Agreement with Century -Crowell Communities (Monticello LLC) for design and construction services associated with the Monticello Neighborhood Park Improvements, contingent upon approval of the wording by the City Attorney; or 2. Do not authorize the City Manager to enter into a Reimbursement Agreement with Century -Crowell Communities (Monticello LLC) for design and construction services associated with the Monticello Neighborhood Park Improvements, contingent upon approval of the wording by the City Attorney; or 198 u 003 T:\PWDEPT\COUNCIL\2002\020806c.wpd 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. o son, P.E. ublic Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft Reimbursement Agreement .191 004 T:\PWDEPT\COUNCIL\2002\020806c.wpd ATTACHMENT 1 CITY OF LA QWNTA REIMBURSEMENT AGREEMENT DRAFT MONTICELLO NEIGHBORHOOD PARK IMPROVEMENTS THIS REIMBURSEMENT AGREEMENT (the "Agreement") is made and entered into this _ day of , 2002, by and between Monticello, LLC, a California Limited Liability Company, (the "Developer"), and the City of La Quinta, California, a California Charter City (the "City"). RECITALS: A. Developer is the sub -divider and developer of property in the City of La Quinta subject to the provisions of Tract Map 24197 (the "Development"), which property is located on the west side of Jefferson Street and south side of Fred Waring Drive. B. Conditions of approval for the Development obligate Developer to dedicate the land (3.918 acres) necessary to construct a Neighborhood Park. The park land is identified as Lot "I" on Tract Map 24197-1, dated January 2001. C. Conditions of Approval for Tentative Tract Map 24197, dated December 19, 2000, obligates Developer to provide landscaping, turf and irrigation, within the park areas. D. The parties hereto desire that Developer design and construct the park playground hardscape amenities, subject to reimbursement of the full cost thereof, while the landscape and irrigation is being installed in the 3.918 acre park. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Responsibilities of Developer. a. Developer shall design the Monticello Neighborhood Park. The park design shall provide for a play area of approximately 3,500 sq. ft. (70' X 50'). Park amenities shall include: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), Six 24" box trees to be installed around the park perimeter, play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -bay arched swing set with four swings), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, and 2 shade structures. b. Developer shall be responsible for the construction of the following park amenities: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), and Six 24" box trees to be installed around the park perimeter. Developer shall complete hated work within 180 consecutive calendar days following the date of this agreement. 2. Responsibilities of City. a. City shall reimburse Developer for the cost of design and a percentage of the cost for construction of the improvements as designated on Exhibit A, attached hereto and made a part of this agreement. .. 00 b. City shall be responsible for the construction of the following park amenities: play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -bay arched swing set with four swings), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, and 2 shade structures. 3. Reimbursement to Developer. Reimbursement for work performed as outlined on Exhibit A shall be made to upon proof of actual expenses and completion of the item as verified and approved by the Public Works Director/City Engineer or his designee. a. At least ten business days prior to a requested reimbursement payment, Developer shall deliver to the City a request for the amount of the reimbursement earned. Developer shall certify in the request for reimbursement that it is accurate and complete. The request for reimbursement shall specifically identify the nature of each expense, including, but not limited to, by reference to the line items set forth in Exhibit A, and shall specify the status of completion of the design or construction. b. The City shall have received appropriate waivers of mechanics' and materialmens' lien rights and stop notice rights executed by all contractors and other persons rendering service or delivering materials covered by the request for reimbursement. c. Considering a. and b. above, the City shall reimburse Developer for all approved reimbursable work items within 30 calendar days of approval by City Engineer. 4. Warranty. Developer shall warrant the Improvements, which include the trees, and the hardscape, and irrigation elements, for a period of one year following their completion and acceptance by the City. 5. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (10) business days of service of such notice and completes the cure within forty-five (45) calendar days after the notification, or such longer period as may be agreed upon by the parties. 6. Attorney's Fees. If any party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel payment of the Reimbursement, the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 7. Indemnification. Developer agrees to indemnify, defend and hold City and it's officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action, of any nature whatsoever, arising out of or in any way connected with the performance of Developer, its officers, employees, agents, or representatives under this Agreement, including costs of suit and reasonable attorneys' fees. 8. City Officers and Employees. No officer or employee of City shall be personally liable to Developer or any successors in interest in the event of any default or breach by City or for any amount which may become due to Developer or their successors in interest or for breach of any obligation of the terms of this Agreement. 9. Term of Agreement. This Agreement shall remain in full force and effect for one year following the date it has been executed by both parties. 007 10. Insurance. Contractor shall concurrently with the execution of this Agreement, furnish the City satisfactory evidence of insurance of the kinds and in the amounts specified below. This insurance shall be kept in full force and effect by Contractor during this entire contract and all premiums thereon shall be promptly paid by it. Each policy shall further state that it cannot be canceled without 30 days unconditional written notice to the City and shall name the City as an additional insured. Contractor shall furnish evidence of having in effect, and shall maintain, Workers Compensation Insurance coverage of not less than the statutory amount or otherwise show a certificate of self-insurance, in accordance with the Workers Compensation laws of the State of California. Failure to maintain the required amounts and types of coverage throughout the duration of this Contract shall constitute a material breach of this Contract a. Commercial General Liability Policy The Contractor shall take out and maintain during the life of the Contract, a Commercial General Liability Policy, on an occurrence basis, with a minimum limit of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage for any one occurrence and a Two Million Dollar ($2,000,000) annual project aggregate, for all of the following: (1) Premises Operations, including Explosion, Collapse and Underground (X, C, and U) Coverage. (2) Completed Operations/Products, including X, C, and U Coverage. (3) Independent Contractors. (4) Blanket Contractual. (5) Deductible shall not exceed One Thousand Dollars ($1,000). b. Commercial Business Auto Policy The Contractor shall take out and maintain during the life of this Contract a Commercial Business Auto Policy, on an occurrence basis, with a minimum amount of not less than One Million Dollars ($1,000,000) combined single limit for bodily injury and property damage, providing at least all of the following coverage: (1) Coverage shall be applicable to any and all leased, owned, hired, or non -owned vehicles used in pursuit of any of the activities associated with this Contract. (2) Any and all mobile equipment, including cranes, which is not covered under said Commercial Business Auto Policy shall have said coverage provided for under the Commercial General Liability Policy. (3) Deductible shall not exceed One Thousand Dollars ($1,000). 11. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated forty- eight (48) hours from the time of mailing if mailed as provided in this Section. 008 To City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Attn: City Engineer To Developer: Monticello, LLC 1535 S. "Y Street, Suite 200 San Bernardino, CA 92408 Attn: Marty Butler 12. Assignment of Agreement. The parties hereto may not assign their obligations hereunder to any assignee without the knowledge and consent of the other parties hereto which other parties shall not unreasonably withhold consent. Assignment may be made only to an assignee willing, financially capable and competent to carry out the assignor's obligations. 13. General Provisions. a. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. b. The parties to this Agreement do not rely upon any warranty or representation not contained in this Agreement. c. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. d. Any failure or delay by any party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for herein. e. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by the parties. 14. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 15. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. 201 009 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. Approved as to Form: City Attorney City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Tom Genovese, City Manager ATTEST: City Clerk Developer: Monticello, LLC 1535 S. "D" Street, Suite 200 San Bernardino, CA 92408 By: Title: Date Date Date EXHIBIT A MONTICELLO PARK IMPROVEMENTS PROJECT BUDGET 1. SERVICES TO BE PROVIDED BY DEVELOPER: Item Design - Approximately 3,500 Sq. Ft. (70' X 50') Mini -Park Construction: Perimeter Curb Excavation Access Sidewalk - 50' long by 6' wide Handicap Access Ramp - (into play area) Concrete Pad -10' by 10' 6 - 24" Box Trees (installed around park perimeter) Qty Unit Unit Cost Total 1 LS $9,500.00 $9,500.00 240 LF $25.00 $6,000.00 130 CY $20.00 $2,600.00 300 SF $3.75 $1,125.00 1 LS $850.00 $850.00 100 SF $3.75 $375.00 6 EA $850.00 $5,100.00 SUBTOTAL: $25,550.00 2. MINI -PARK AMENITIES TO BE PROVIDED BY THE CITY OF LA QUINTA; Item Qty Unit Unit Cost Total Play Equipment (includes 1 play structure for older childeren,1 play structure for toddlers, 1 two child spring toy, 2 benches, 1 two bay arched swing set with four swings) 1 LS Play Surface 3500 SF Shade Structures 2 LS $40,000.00 $40,000.00 $2.05 $7,175.00 $4,500.00 $9,000.00 SUBTOTAL: $56,175.00 SUBTOTAL: $81,725.00 DEVELOPER ADMINISTRATION (5% of Dev. Subtotal): $1,277.50 MATERIALS TESTING (1.5%): $1,226.88 CONSTRUCTION STAKING (3%): $2,451.75 CONTINGENCY (8% Const/Design): $6,538.00 CITY ADMINISTRATION (4% of City Subtotal): $3,262.00 GRAND TOTAL: $96,480.13 011 ooa�TQ'c U > 4 OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Approval of Contract Change Order No. 78, for Project No. 99-05, Phase I Jefferson Street Improvements, Avenue 54 to Highway 1 1 1 BUSINESS SESSION: CONSENT CALENDAR: X STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order (CCO) No. 78 for Project No. 99-05, Phase I Jefferson Street Improvements, Avenue 54 to Highway 111 in an amount not -to -exceed $170,816, for indirect field overhead and home office overhead expenses caused by unavoidable delays which were beyond the control of the Contractor. The following represents the project budget and funding sources: SB 300 (401-000-493-485) Infrastructure Funds (401-000-493-000) CVAG Funding (401-000-466-481) TOTAL FUNDING: $713,41 1 .00 $2,882,008.00 $12,589,513.00 $16,184, 932.00 The following summarizes costs for construction support: Project Design: $1,235,338 Construction Management: $444,494 Materials Testing/Field Survey: $141,635 Right of Way Acquisition: $1,557,863 Administration: $668,010 Total $4,047,340 � 4w v T:\PWDEPT\COUNCIL\2002\020806g.wpd The following represents a summary of the project construction expenditures: Base Construction Contract Amount: $6,866,566 CCO No. 1-77: $2,088,134 CCO No. 78: $170,816 REVISED CONTRACT TOTAL: $9,125,516 As illustrated, CCO No. 78 will increase the contract by $170,816 and add 178 consecutive calendar days to the contract. Adequate funding is available to support staff's recommendation. None. From August 18, 2001 to February 11, 2002, the Contractor for this project, Granite Construction, was unable to perform work consisting of roadway improvements to the northbound lanes of Jefferson Street from Avenue 49 to Avenue 48 in a continuous manner and, therefore, incurred additional overhead costs during the delay. On May 7, 2002, the City Council approved CCO No. 75 in an amount not -to -exceed $308,553 to construct work outside the project scope to the Jefferson Street Improvements, Phase I (Avenue 54 to Highway 1 1 1), Project No. 99-05. The primary scope of CCO 75 included: 1. Irrigation Pipe Work. This work will keep irrigation water users temporarily supplied until the L-3 Pump Station is permanently reconfigured. 2. Electrical & Signal Work. This work will complete the signal work at Avenue 48 as well as install conduit sleeves for future signalization at Avenue 49. 3. Relocate a conflicting fire hydrant at the southeast corner of Avenue 49. 4. Curb, Gutter and Paving. This work will complete the remaining portion of Jefferson Street to its ultimate width. 5. Traffic Control, Final Striping and signing. CCO 78 (Attachment 1) compensates the Contractor for overhead expenses incurred as a result of delay from August 18, 2001 to February 11, 2002, during which time the City of Indio attempted to satisfy certain requirements set by CVWD relating to an irrigation pumping plant located at Avenue 49 and Jefferson Street. CVWD required: 1) the City of Indio to release the District from condemnation proceedings for right-of- way acquisition; 2) convey certain properties to the District previously agreed to be 207 UU2 T:\PWDEPT\COUNCIL\2002\020806g.wpd used for the pumping plant; and 3) enter into a cooperative use agreement with the Bureau of Reclamation for underground irrigation lines located within Indio's right-of- way. The Contractor could not obtain the necessary permit from CVWD required to make the temporary irrigation tie-in adjacent to the pumping plant. The Contractor could not begin surface improvements until underground irrigation work was completed. The contract specifications allow for compensation of indirect field and home office overhead costs by providing a standard formula for these expenses, which has been used to determine the contract change order amount. Additionally, the Contractor is entitled to have 178 days added to the contract time by reason of this unavoidable delay. The alternatives available to the City Council include: 1 . Approve Contract Change Order (CCO) No. 78 for Project No. 99-05, Phase I Jefferson Street Improvements, Avenue 54 to Highway 1 1 1 in an amount sot- to -exceed $170,816, for indirect field overhead and home office overhead expenses caused by unavoidable delays which were beyond the control of the Contractor; or 2. Do not approve Contract Change Order (CCO) No. 78 for Project No. 99-05, to compensate the Contractor for indirect field overhead and home office overhead expenses caused by unavoidable delays which were beyond the control of the Contractor; or 3. Provide staff with alternative direction. Respectfully submitted, 4imo�thy R. J on son, P.E. Public Works Director/City Engineer Approved for submission by: 0 Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 78 208 (-u3 T:\PWDEPT\COUNCIL\2002\020806g.wpd ATTACHMENTS 209 € 04 ATTACHMENT 1 / T ti5 OFT9 CONTRACT: JEFFERSON STREET IMPROVEMENTS HIGHWAY 111 TO AVENUE 54 CONTRACTOR: Granite Construction Company 38-000 Monroe Street Indio, California 92203 CONTRACT CHANGE ORDER NO. 78 Sheet 1 of 3 PROJECT NO. 99-05 xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. ' xxxxxxxxxxxxxxxxxxxxxxxxxx.xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx DESCRIPTION OF CHANGE: Pursuant to project specifications, General Conditions, section 6.4.2 Unavoidable Delays, verified by the Resident Engineer's records for the time period from August 18, 2001 to February 11, 2002, (178 consecutive calendar days) the Contractor has incurred; Indirect Field Overhead (sec. 6.4.3.1) expenses in the amount of $48,530, and Home Office Overhead (sec. 6.4.3.2) expenses based upon the specified formula in the project specifications in the amount of $122,286. TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED: $170,816.00 ********************************************************************************************* Previous Contract Amount through Change Order No. 77 $8,954,700 Add this Contract Change Order No. 78 $170 816 Revised Contract Amount $9,125,516 By reason of this change order the time of completion is adjusted as follows: 178 days added to contract time. The revised contract completion date shall be: TO BE DETERMINED xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx Submitted By: II Approved By (City of Indio): Date: Approved By (City of L.Q.): Date: xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. Accepted B • Title: /' I a� ay � Contractor: Granite onstr etion m n Date: L2- 1 n 005 TAMDEPT\PROJECTS\1999 Prjcts\99-05JeffSt(54-IndBlvd)\CCO 79.wpd CCO Prepared July 25, 2002 6.4.3 Indirect Overhead - The Contractor shall be reimbursed for indirect overhead expenses for periods of time when the Work is stopped due to delays as defined in Paragraph 1400-6.3.3, Unavoidable Delay. However, no reimbursement for indirect overhead shall be made for delays as defined in Paragraphs 1400-6.3.3.1, Abnormal Delays; 1400-6.4.2c, Weather Delays; or 1400- 6.3.3.3, Material Shortages. As a condition precedent to any reimbursement, the Contractor must fulfill all conditions as provided in Paragraph 1400-6.4.2, Unavoidable Delay. The reimbursement of indirect overhead is limited to those delay conditions defined above when the Contractor is prevented from proceeding with seventy-five (75) percent of the normal labor and equipment force for at least five (5) hours per day toward completion of the current critical activity item(s) on, the current favorably reviewed progress schedule. 6.4.3.1 Indirect Field Overhead - For those allowable delay periods as defined in Paragraph 1400-6.4.3, Indirect Overhead, the Contractor shall be reimbursed for its indirect field overhead based on: a. Invoices for all field office equipment. b. Actual salary for field office staff. C. Fair rental values acceptable to the City Engineer as described in Paragraph 1400-8.3, Force Account Payment for construction equipment idled due to the delay. 6.4.3.2 Home Office Overhead - For those allowable delay periods as defined in Paragraph 1400-6.4.3, Indirect Overhead, the Contractor shall be reimbursed for its home office overhead based on the following formula: Contract Bid Price divided by Contract Period Days x $0.03 = Daily Home Office Overhead ($/Day) Such reimbursement shall be mutually agreed between the City and Contractor to encompass full payment for any home office overhead expenses for such periods of time for the Contractor and all subcontractors. The Contractor agrees to hold the City harmless for any indirect overhead claims from its subcontractors. 6.5 Liquidated Damap-es It is agreed by the parties to the Contract that time is of the essence; and that in the case all work is not completed before or upon the expiration of the time limit set forth, damage will be sustained by the City and it is, therefore, agreed that the Contractor will pay to the City an amount; for contracts in excess of $100,000 in value with a contract length of greater than 30 consecutive calendar days, shall be $500 per day, for contracts less than $100,000 in value with a contract length of less than 30 consecutive calendar days, shall be $300 per day, plus any amount of actual damages incurred by the City caused by the Contractor's failure to complete the work in the time agreed It is further agreed that the City has the right to deduct from payments actual costs to the City for engineering, inspection, superintendence, and other overhead expenses, which are directly chargeable to the Contract, and which accrue during ' the period of such delay, except that the cost of final surveys and preparation of the final estimate shall not be included in such charges. The expenses and damages described above will be deducted from any money due the Contractor under this Contract; the Contractor and his sureties shall be liable for any such excess cost. IThe Contractor shall not be deemed in breach of its Contract and no forfeiture due to delay shall be made because of any delays in the completion of the work due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, provided the Contractor requests an extension of time in accordance with the procedures set forth in Section 3 of the Standard Specifications. Unforeseeable causes of delay beyond the control of the Contractor shall include acts of God, acts of a public enemy, acts of the government, or acts of another contractor in the performance of a contract with the City, fires, floods, epidemics, quarantine restrictions, strikes, ' freight embargoes, weather, or delays caused by failure of the City or the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or neglect of the Contractor, its agents, employees, officers, subcontractors, or suppliers shall not be excusable. Excusable delays (those -beyond r General Conditions 1400-17 2 11. J. 0A c&',/ 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Acceptance of Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge PUBLIC HEARING: over the All American Canal Approve Contract Change Order No. 2 for an extension of contract time due to changes in fabrication of the decorative railing on the concrete barrier; and Accept Project No. 1999-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal as 100% complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize the release of retention in the amount of $12,608.48, 35 days following the recording of the Notice of Completion. The following is a summary of project construction costs: Base Contract Amount $120,040.00 Contract Change Order No. 1 $6,044.80 Contract Change Order No. 2 ( Time Extension) $0.00 Final Contract Amount $126,084.80 Per the City's MOU with CVAG, 75% of all project costs ($94,563) are reimbursable and the City is responsible for 25% ($31,521). Adequate funds are available in the project budget to pay the contractor retention and to close-out the construction phase of this project. None r 21 �^ T:\PWDEPT\COUNCIL\2002\020806b.wpd The standard bridge barrier and chain link railing were included in the original scope of work for the Jefferson Street bridge over the All American Canal within Project No. 99-05, Jefferson Street Improvements - Phase I Avenue 54 to Highway 1 1 1 . Due to the length of time to review and approve the artistically enhanced barrier and railing, the window of opportunity for this type of work was no longer available without extending the contract with Granite Construction. On February 19, 2002, City Council formally acted to approve the project budget, and award a contract in the amount of $120,040 to R.J. Bullard Construction, Inc. to construct Project No. 99-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal; and appropriate $37,136 from the Art in Public Places Fund for railing enhancements at the Jefferson Street Bridge over the All American Canal. A Notice to Proceed was issued on April 5th, 2002. The project start date was April 11, 2002, with a contract completion time of 75 consecutive calendar days, and project completion date of June 24, 2002. Contract Change Order No. 1 was issued for the installation of the Metal Beam Guard Rail originally intended to be installed with the Jefferson Street Improvements. This Contract Change Order allowed for a seven (7) day time extension to the contract to accommodate this extra work. The revised completion date was July 1, 2002. Due to minor changes in fabrication requirements and field adjustments beyond the contractor's control, the project was deemed complete on July 9, 2002. A time extension without Liquidated Damages Penalties is in order per the Project Specifications, Section 1400-6.4, Time Extensions. The project's construction effort is now deemed to be 100% complete and is in compliance with the project plans and specifications. Prior to filing the Notice of Completion, the City Council must approve this project as 100% complete and authorize the City Clerk to file a Notice of Completion. A final accounting of this Contract is as follows: Original Bid Approved Contract Change Order No. 1 (Metal Beam Guardrail) Total Contract: Amount Paid to Date Subtotal (withheld retention): $120,040.00 $6,044.80 $126,084.80 ($1 13,476.32) $12,608.48 Pending Contract Change Order No. 2 (Contract Time Adjustment) $0.00 Remaining fiscal commitment: $12,608.48 213 002 T:\PWDEPT\COUNCIL\2002\020806b.wpd The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 2 for an extension of contract time due to changes in fabrication of the decorative railing on the concrete barrier and accept Project No. 1999-05-A, Bridge Barrier and Railing Enhancements at the Jefferson Street Bridge over the All American Canal as 100% complete; and authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff the release of retention in the amount of $12,608.48, 35 days following the recording of the Notice of Completion; 2. According to the terms and conditions of the project specifications and contract there are no other alternatives to acceptance of the project to consider once the Contractor has satisfied all the contract requirements. Respectfully submitted, othy R. ona on, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 2 214 T:\PWDEPT\COUNCIL\2002\020806b.wpd ATTACHMENT 1 C` OFF Sheet I of I CONTRACT: BRIDGE BARRIER AND RAILING AT THE JEFFERSON STREET BRIDGE OVER THE ALL AMERICAN CANAL PROJECT NO. 99-05-A CONTRACTOR: R. J. Bullard Construction, Inc. P.O. Box 1577 Bonsall, Ca. 92003-1577 CONTRACT CHANGE ORDER NO.2 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE This Contract Change Order allows for a time extension from July 1, 2002 to July 9, 2002 , for a total of 8 consecutive calendar days with no cost or assessed Liquidated Damages due to modifications to the rail system during fabrication. Total Price : $0.00 Previoustontract Amount Through Change Order No. 2 $ 126,084.80 Add This Change Order $ 0.00 Revised Contract Total $ 126,084.80 By reason of this contract change order the time of completion is adjusted as follows: -8- days added to contract time. The revised contract completion date slhail be: 7/09/02 Submitted By: Date: Approved By: Date: W4 the undersigned Contractor, have given careful consideradon to the change proposed and hereby agree if this proposal is approved; that we will provide all eiquipment furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified word And hereby accept as full payment the amount shown above, which includes all direct and indirect overhead expenses for any delays. Accepted By: D Title: Sub P_ c / a/ Ted e A., 7" Contractor:_ A6tzzard Date: 5?-A6 C61- 2 T4&t 4 4 Q" COUNCIL/RDA MEETING DATE: August 2, 2002 ITEM TITLE: Authorization for Overnight Travel for the Public Works Department Counter Technician to Attend the Career Tract Microsoft Access Advanced Practices Workshop to be Held in San Diego, California, September 12-13, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorization for overnight travel for the Public Works Department Counter Technician to attend the Career Tract Mircrosoft Access Advanced Practices Workshop to be held in San Diego, California, September 12-13, 2002. FISCAL IMPLICATIONS: The Fiscal Year 2002/2003 Budget has allocated funds for travel, training and meetings for staff. Attendance at this conference is estimated to be $531.02 based on the following costs: • Registration $239.00 • Hotel $128.30 • Meals $ 65.00 • Travel $ 98.72 Total $531.02 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This course will further develop knowledge of creation and maintenance of databases utilizing the Microsoft Access software. This course will include work saving techniques as well as information on increasing skills in Microsoft Access business applications (Attachment 1). The Public Works Department is currently maintaining the following databases: Citizen Requests/Complaint Tracking, Encroachment Permit Issuance, Contractor Insurance Tracking, Graffiti Removal Tracking, Plan Check Tracking, Digital Drawing Archive. 216 T:\PWDEPT\COUNCIL\2002\020806P.doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Public Works Department, Counter Technician to attend the Career Track Microsoft Access Advanced Practices Workshop to be held in San Diego California, September 12-13, 2002; or 2. Do not authorize overnight travel for the Public Works Department, Counter Technician to attend the Career Track Microsoft Access Advance Practices Workshop to be held in San Diego California, September 12-13, 2002; or 3. Provide staff with alternative direction. Respectfully submitted, i othy R. Jonhsson E. Public Works Director City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Microsoft Access Advanced Practices Workshop 21t OM T:\PWDEPT\COU NCI L\2002\020806P.doc ;. ATTACHMENT 1 'AV AN findYou wont find a faster, easier 0 ""Aff= ' way to learn Access, ... No more false starts. In about six of the most productive training hours No more time wasted you'll ever spend, we'll give you all the schooling you'll searching through manuals or documentation. need to put Access to work the very next day. Through a lively mix of demonstrations, examples, and instructor -led exercises, you'll learn how to use Access to Microsoft Access is one powerful business tool. It's become the software of create databases that will help you manage and use the choice for anyone who needs to organize, keep track of, store, and share all mountain of information you the different kinds of information that go into managing any business — deal with daily. large, small, and in-between. This training gives you the Access' applications are virtually limitless ... foundation upon which to build your skill level in devel- Just think of all the information that comes across your desk or through oping a data management your department every day: sales stats ... inventory requests ... customer system that truly meets your current and future needs. service reports ... vendor correspondence. There's such a never-ending stream of things to keep an eye on and remember, trends to spot-check, or numbers to have at your fingertips you could drown in all the data if you had to manage it manually. Guaranteed Results Access can be your best friend when it comes to ... All of our seminars are • Creating a customer mailing list 100% SATISFACTION ■ Billing and refunds GUARANTEED! We are confident that this seminar ■ Monitoring expenses will provide you with the ■ Tracking incoming orders and outgoing shipments tips and techniques to use ■ Cataloging photographs, clip art, and multimedia resources Access for tailoring forms, data, and reports to meet g employee ■ Maintaining to files P Y your needs. If for any reason ■ Keeping time logs you are dissatisfied, send us a letter within 30 days of ■ Monitoring sales performance and histories your seminar attendance ■ Storing subscriber or donor records stating the reason you were ■ Watching investment portfolios not satisfied, and we will arrange for you to attend •Maintaining vendor profiles another one of our seminars ■ Planning events or trade shows or receive a full refund — hassle -free. But as with any tool, Access is effective only when its user knows how to handle it correctly. That's where this course comes in. 004 Get answers to Access instant This is ideal training for ... questions such as these ... Beginning Access users. This course will help you get ■ I've been entering all my data into Excel. Can I salvage what I've the fundamentals down pat, already done and put that information into an Access database? allowing you to continue to ■ Can Access create a database automatically? If so, how? build your Access expertise on solid ground. ■ What's the best way to import and export data between databases? ■ I want to modify an existing database, include and add some fields, Intermediate and more remove certain records, that kind of thing. How do I go about it? advanced users. Even if you believe you've ■ Shortcuts: I'm sure Access has them, but I haven't been able to mastered all the Access skills find many. What are the best ones, and where are they? you need, we guarantee ■ What's a "primary key" in an Access data table? Why do I need one? you'll come away with a slew How does it work? How do I know I've got the right one? of new tricks, tips, and short- ■ My forms aren't very user-friendly. What will help make them easier cuts that you never would to work with? have found on your own. ■ What do I do to allow other users to share my database? Managers, entrepreneurs, ■ Any suggestions for making my data management system expandable small business owners. as my need for more detailed information grows? Anyone in search of a better way to manage the Anyone comfortable with a PC can master Access. often intimidating volume of information it takes to As with almost every Microsoft business application, Access is extremely run a business or depart - user -friendly — once you get the hang of it. ment will gain valuable You'll come away from this workshop with a greater understanding of new skills. databases and their uses ... a good grasp of the lingo you need to know ... and a new appreciation for the careful planning that goes into building Spectators eager to become any kind of database. active Access users. In a day packed with one new discovery after another, you'll see the power You've been observing long that awaits you in Access' awesome toolbars and pull -down menus ... enough. You've seen the uncover the many shortcuts that speed data entry ... and learn nifty ways awesome reports — simple, of swapping data between users, between applications. clear, loaded with at -a - glance information — that "Case study" technique drives learning home ... others produce. Now you're Learning any new skill is easier when you can actually see it in action. ready to sit at the controls You will apply every key concept and skill by designing databases in class and master Access yourself to manage the data of a fictitious business. You'll see how Access comes This course provides the into play whenever people need easy access to the information that makes impetus you need to add a businesses and organizations run smoothly. powerful new business tool to your workbox. U U0 i col "Computer -less" training makes every moment count! This is not hands-on training. Far from it and for good reason. Everyone works on computers at a different speed. Some people like to experiment on their own, others get lost easily and need frequent help. In the long run, a hands-on software training class only slows"PeoPle down. Besides, - you donut aced practice moving your mouse or trying out keyboard com- mands. Instead, every key point, every significant Access operation, will be displayed on a large, viewer - friendly screen. Course .book makes sure everything you learn goes with you. Your tuition includes a tremendously useful summary of the key points you will learn throughout the day. It simplifies note taking ... makes following along easy ... and will serve as a good "memory jogger" should you need one later on. rse Content Understanding information management and its role in business ■ What a database is — and what it isn't ■ The many roles databases can play in helping you manage and improve your business ■ The lingo of database management — key terms that will help facilitate your mastery of Access ■ "Flat file" vs. "relational databases" — how they differ, when to use one or the other Planning your data management system ■ How to decide which data you need to manage ■ Why it's critical you determine beforehand the information your data- base needs to provide ■ Making sure the complexity of your database doesn't exceed the skill level of those who will be using it ■ Avoiding the common mistakes in database planning that inevitably spell trouble later on ■ Tips for eliminating redundancy and optimizing your database Creating an Access database, step by step ■ The all-important distinctions between tables, queries, forms, and reports ■ How to leverage the power of Wizards and other Access features to automate the creation of your databases ■ How to modify Wizard -created databases, tables, forms, and reports ■ Advice on giving other users access to your data Creating Access tables ■ 3 different ways to create tables and how to determine which way is best in each situation you face ■ Importing data from other databases for use in your Access table ■ "Database fields" explained — and how to choose the right ones ■ How to avoid the common pitfalls in defining fields ■ What a "primary key" is — and how to pick the right one ^ ■ What to do when your database gets unwieldy — how to add, remove, and modify fields in existing tables 006 Bring This Seminar to Your Organization! ■ Ways to reorganize, freeze, and hide columns Learning the secrets of Access ■ What "optimizing" tables entails and why you should do it is often faster and easier for your ■ How to create and manage relationships between tables staff when the program is tailored to the forms, data, and reports ■ Why "relationships" between tables are vital to a dynamic database you are trying to manage and share. When we bring this seminar ■ Best ways to enter, add, delete, and change data in your data tables to your company, we will learn ■ Quickest, easiest ways to navigate in your tables about the needs of your group and design a program that takes them much further ahead with Creating user-friendly databases the power of Access. ■ How to generate automatic Access forms that will make data entry Bringing a CareerTrack program and retrieval easy for anyone to your company announces to everyone that you're serious about ■ Insider tips on modifying and customizing forms their success and the success of your organization. Here are ■ Using "validation rules" to prevent data entry errors from wreaking other benefits of scheduling a havoc on your business CareerTrack seminar exclusively for your organization: Findingdata and manipulating it to our advantage p g y g •It's a cost-effective choice for training a specific group, or the ■ Using the Find command to get at the data you want entire team. We can target the training to meet the needs of ■ Shortcuts for more effective searches small work units, departments, and even an entire organization. ■ Find, Filter, and Sort —their differences, when to use each •It's tailored to meet your spe- ■ How to link tables so that finding and manipulating data is easier cific needs. We work with you to ensure that course material is ■ The correct way to apply memo and keyword fields relevant to your specific situation. and produces the desired out - Retrieving data with filters, sorts, and queries come; or we can build an entire curriculum based on company- ■ "Queries" — a plain -English explanation of what they are specific competencies. . ■ What a "datasheet" is and how to use it •It's hassle -free. Relax. From trainer travel and lodging to ■ Simple, effective steps to creating the perfect query booking the meeting place (if you need it), we take care of all the ■ What "comparison operators" are — and how they can help you details. And ... we can schedule track down hard -to -find data your training any day of the week, and at any time of the day! ■ Using Query Wizards and other automatic features -As with all our seminars ■ How to create multiple -condition queries, and when to use them and products, your complete satisfaction is guaranteed. Our Printing your data on -site programs are designed to provide concrete ideas that people ■ Step-by-step instructions for running labels can act on to become more effective. The result — a 100% ■ Ways to sort data to best meet your analytical needs Satgaction Guarantee! ■ How to print data successfully — the first time To learn more about bringing this program — or any of our more Using reports to summarize and analyze data than 100 on -site presentations — to your organization, simply ■ Need a report superfast? Here's how call us at 1-800-944-8503 ■ How to format reports for optimum clarity and user -friendliness for a no -obligation consultation, ■ Advanced analysis tools to consider in your data management system or visit our Web site at wwwcareemack.com �• for details. O h 4 Affordable Tuition and Group Discount Attend both Access Basics and Advanced Practices (2 days) for only$239 per person; $219 per person for groups of five or more from the same organization attending the same event. Attend Access Basics (1 day) or Advanced Practices (I day) for $149 per person; $139 per person for groups of five or more from the same organuadon attending the same event. Hurry, our seats fill fart. Guarantee your enrollment and ppay your etuo ment fee today! A confirmation will be mailed to you within 10 days. Payment is due before the sem. r. Evprew Seminar EnroLkumd Please be sure to provide us your fax number and check the Express Seminar Enrollment box on the registration form to receive your faxed confirmation within 48 hours of our receiving your faxed or mailed registration form. Program Schedule Check -in: 8:30 am - 9:00 am Program: 9:00 am - 4:00 pm Cancellations and Substitutions You map cancel your registration up to 10 business days before the seminar and we will refund your tuition less a nominal fee. If you need to cancel less than 10 business days prior to the seminar, mu may 1) send a substitute from your organiza- n or 2) transfer your registration fee to another seminar or conference of your choice that is scheduled within 12 months of your original event. Please note that if you don't cancel and don't attend, you are still responsible for payment. Substitutions may be made at any time. Please Note • We will mail your confirmation within 10 days after you register. • If you don't receive your confirmation before die seminar, please phone us. • Walk-in registrations will be accepted as space allows. • Please, no audio and video recording. See your seminar leader for audio and video program availability. • Lunch and parking enses are not included. • If using a purchase or er, please attach it to a complete registration form and mail to us right away. • You will receive an attractive take-home Certificate of Attendance at the end of the conference — great for framing or including in your personnel file. • Payment is due before the seminar. Tax Exempt Organizations If you are tax exempt, please enter your tax exempt number in Section 6 on the Registration Form. Please mail or fax a copy of your Tax Exempt Certificate to us for payment processing. Thank you. Tax Deduction If the purpose of attending a CareerTrade seminar is to help you maintain or improve skills relating to employment or business, expenses relating to the conference may be tax deductible a— to I.RC. Reg. 1.162-5. Please consult your me adviser. Continuing Education Credit When you attend this seminar, you will receive 0.6 CEUs (Continuing Education Units) of continuing education credit approved by the International Association for Continuing Education and Training. Please verify applicability with your professional board before attending. Let's Avoid Duplicate Mailings If you receive duplicates of the same brochure with different VIP numbers, please send the labels to us at P.O. Box 413884, Kansas City, MO 64141-3884. Please indicate which label is correct, and we'll change our records for the very next update. You may receive some duplicates for a while. Thanks! Stay ag second day for... terin Microsoft®Access" dvanced Practices Move.your skills to an even higher level — attend Mastering Microsoft Access: Advanced Practices! This second course covers the advanced techniques and tools that will put unbelievable power into your information management. Advanced Table Design: How to create multiple tables, and ensure they work in tandem • Changing table designs without compromising the integrity of the data • Refine tables with hyperlink controls, indexes, and proper- ties • Clever ways to manipulate records • How to edit the properties of linked tables. Design Complex Relationships Between Databases: Referential Integrity: how to ensure related tables maintain consistency • Designing advanced links and table joins • Options for Autojoin • How to handle time -dependent data. Advanced Data Manipulations with Queries and Filters: Queries in multiple tables: what you can and can't accomplish • How to replace existing query data • How to update fields in queries and change a mini -side join field • Three ways to create efficient table joins • Making the right choice: the different types of tables. More Query Power Tips: Making calculations in queries • How to set up a cross -tab • Tips and tricks for writing advanced queries • Query options and choices, and how to determine what's right for your needs • How to view and edit SQL statements. Pro Pointers for Forms, Subforms, and Reports: How to create subforms with or without the Wizard • Moving and resizing controls • How to filter records within a form • How to export reports to a variety of formats, includ- ing HTML • 4 report -writing options that deliver exactly what you need • jazz up reports with graphics, custom colors, and special effects. Expert Macro Techniques: How to troubleshoot errors within macros • How to add actions, arguments, or conditional expressions to macros • How you can define macros as a group but still activate them individ- ually • Attach macros to controls or forms for maximum efficiency. Working with Multi -User Systems: Determining which configuration best suits your particular needs • How to control record locking and set defaults for multi-user databases • How to ensure security on multi-user systems • Checks and balances that prevent tampering and unauthorized alterations to information. Copyright C 2002 n Attend Access Basics and Advanced Practices for only $Z34,2 per person, or $219 each for groups of 5 or mareifrom the same organization attending the same event?' U08 . COUNCIL/RDA MEETING DATE August 6, 2002 Adoption of a Resolution Setting Forth Rules Governing the Administration of Agricultural Preserves RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: " STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council setting forth rules governing the Administration of Agricultural Preserves. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On June 27, 2002, LAFCO conducted a public hearing on Annexation 13 which is generally located south of Avenue 58, north of Avenue 60, east of Madison Street and west of Jackson Street. One of the conditions of recordation was that the City adopt a Resolution setting forth rules governing procedures for the administration of agricultural preserves. Staff has drafted such a Resolution for Council consideration. The matter is before you for your consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council setting forth rules governing the Administration of Agricultural Preserves; or G:\WPDOCS\CC Stf Rpts\Agricu1Prese.wpd 2. Do not adopt a Resolution of the City Council setting forth rules governing the Administration of Agricultural Preserves. 3. Provide staff with alternative direction. Respectfully submitted, Herm�f munity Development Director Approved for submission by: Thomas P. Genovese, City Manager 2214 0 -; 1 G:\WPDOCS\CC Stf Rpts\AgricuIPrese.wpd RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING RULES AND REGULATIONS OF THE CITY GOVERNING THE DESIGNATION OF AGRICULTURAL PRESERVES AND THE ADMINISTRATION OF THE LAND CONSERVATION ACT OF 1965 (COMMONLY KNOWN AS THE WILLIAMSON ACT) WHEREAS, Chapter 7, Division 1 of Title 5 of the Government Code, commencing with Section 51200 (the "California Land Conservation Act of 1965," commonly referred to as the "Williamson Act"), allows for the establishment of agricultural preserves by Resolution of the City Council; and WHEREAS, the City of La Quinta wishes to encourage the establishment of agricultural preserves for the purpose of defining boundaries within which the City is willing to enter into contracts pursuant to the California Land Conservation Act of 1965; and WHEREAS, the enactment of this Resolution is exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15308 of the CEQA Guidelines, which exempts actions taken by regulatory agencies to ensure the maintenance, restoration, enhancement, and protection of the environment where the regulatory process involves the promulgation of procedures for the protection of the environment; and WHEREAS, section 51231 of the California Land Conservation Act of 1965 requires that the City Council adopt by Resolution uniform rules and regulations ("Rules and Regulations") governing the establishment and administration of agricultural preserves; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER: SECTION 1. Establishment of Rules and Regulations. Pursuant to Government Code Section 51231 of the State of California, this City Council adopts the following Rules and Regulations relating to the establishment and administration of agricultural preserves in addition to those procedures already set forth in the California Land Conservation Act of 1965, which are incorporated herein by this reference; and SECTION 2. Applications. An application for the establishment or enlargement of an agricultural preserve shall be filed with the Community Development Department of the City of La Quinta on a form prescribed by the Community Development Director. The application shall state the zoning and General Plan status of the property, any pending amendments to such status, the uses to which the property is being put at the present time, a statement setting forth whether the basis of the application is the G:\WPDOCS\CCReso-COA\AgiPres-Rules.wpd.doc y Resolution 2002- Agricultural Preserves - Williamson Act Adopted: August 6, 2002 establishment or enlargement of an agricultural preserve, and any other pertinent information the Community Development Department may deem important relating to the proposed agricultural use. The application shall be accompanied by a map of the area to be included in the agricultural preserve. SECTION 3. Approval Process. Review and approval of an agricultural preserve shall follow the general procedures for a zoning amendment as set forth in Chapter 9.220 of the La Quinta Municipal Code, with the exception that the fee for such application shall equal an amount to be established, from time to time, by the City Council pursuant to Section 51231 of the California Land Conservation Act of 1965. SECTION 4. Findings. An agricultural preserve may be established by contract only if the City Council makes each of the following findings: (1) The proposed agricultural preserve is established for the purpose of defining boundaries of an area of land for which a contract may be offered pursuant to the California Land Conservation Act of 1965; (2) the land proposed to be included in the agricultural preserve and subsequent contract is used for the purposes of producing agricultural commodities for commercial purposes, or other uses compatible with agriculture, as set forth in Chapter 7 of the California Government Code; (3) the proposed preserve meets the criteria for categorical exemption from the California Environmental Quality Act per section 15317 of the CEQA Guidelines providing exemption for "the establishment of agricultural preserves, the making and renewing of ... contracts under the Williamson Act ... "; (4) the establishment of the proposed preserve is consistent with the La Quinta General Plan and any applicable Specific Plan; (5) the size of the proposed preserve meets the minimum acre requirements set by Section 51230 of the California Government Code; (6) the zoning designations of the territory to be included in the proposed preserve is compatible with the proposed agricultural preserve. SECTION 5. Conditions. Approval of the agricultural preserves may be subject to conditions determined by the City Council as necessary to make the required findings and meet the provisions of the California Land Conservation Act of 1965. Where applicable, the following conditions shall be applied: (1) If the area proposed for agricultural preserve status consists of more than one parcel, and if any such parcel involved is less than 10 acres, a Notice of Merger, merging any existing parcels less than 10 acres into one parcel shall be recorded with the Riverside County Recorder prior to entering into a California Land Conservation Act of 1965 contract for the proposed preserve; (2) a legal description of the area designated agricultural preserve shall be submitted with the application; and (3) the applicant shall pay the entire fee for such application as set forth in Section 3 of this Resolution. SECTION 6. Compatible Uses. For purposes of these Rules and Regulations, the term "compatible uses" shall include: (1) Agricultural, recreational, and open space uses as said terms are defined by Section 51201 of the California Land Conservation Act of 1965; (2) other uses delineated in the California Land Conservation Act of 1965; and (3) any other such uses determined by City Council to be consistent with the California Land Conservation Act of 1965. o� , G:\WPDOCS\CCReso-COA\AgiPres-Rules.wpd.doc tl ' 4 Resolution 2002- Agricultural Preserves - Williamson Act Adopted: August 6, 2002 SECTION 7. Cancellation and Nonrenewal. Procedures for cancellation and nonrenewal of California Land Conservation Act of 1965 contracts shall be those set forth in the California Land Conservation Act of 1965. SECTION 8. Filing of City Map and this Resolution with Department of Conservation. Pursuant to the California Land Conservation Act of 1965 Section 51237.5, the City of La Quinta shall forward the following to the California Department of Conservation, Division of Land Resource Protection: (1) On or before the first day of each September of each year, a map of the City designating all agricultural preserves in existence at the end of the preceding fiscal year; and (2) a copy of this Resolution. SECTION 9. Filing of Future Maps and Resolutions with County Recorder. Pursuant to Section 51237 of the California Land Conservation Act of 1965, whenever an agricultural preserve is established, and so long as such preserve shall remain in effect, a map of such preserve along with the City Resolution under which the preserve was established shall be filed and kept with the County Recorder. SECTION 10. These Rules and Regulations shall apply to all applications filed on or after August 7, 2002. All applications filed prior to August 7, 2002, and not finally acted upon by that date shall not be finally determined until the requirements set forth in these Rules and Regulations have been followed. SECTION 11. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED and ADOPTED this 6th day of August, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California G:\WPDOCS\CCReso-COA\AgiPres-Rules.wpd.doc Resolution 2002- Agricultural Preserves - Williamson Act Adopted: August 6, 2002 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 2�8 G:\WPDOCS\CCReso-COA\AgiPres-Ruies.wpd.doc T-i'T 4 4 Q" COUNCIL/RDA MEETING DATE: ITEM TITLE• Denial of Claim for Damages Filed by Octavio Gonzales - Date of Loss: May 7, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: August 6, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Octavio Gonzales, with a reported date of loss of May 7, 2002. FISCAL IMPLICATIONS: The total amount of the claim was not specified. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Christopher C. Vader, Esq., on behalf of Octavio Gonzales with a reported date of loss of May 7, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. recommended that the City Council deny the claim. Correspondence was sent to Mr. Vader on July 19, 2002, by Carl Warren & Co. outlining their recommendation to the City (Attachment 2). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Octavio Gonzales, with a reported date of loss of May 7, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. 2219 esp c ully submit , Ax4e4e Mark Weiss, Assistant City Manager Approved for submission by: L / i� Thomas P. Genovese, City Manager Attachments: 1. Octavio Gonzales Claim for Damages 2. Letter from Carl Warren & Co. to Christopher Vader 002 1 2 3 4 5 6 7 8 9 10 11 12 131 14 15 16 17 18 Peter R. Cabrera, Esq. (SB N4: 080911) Christopher C. Vader, Esq. (SB N4: 192753) LAW OFFICES OF PETER R. CABRERA 82-632 B Highway 111, Suite 3 Indio, CA 92201 Telephone: (760) 863-3840 Facsimile: (760) 863-3842 Attorneys for Octavio Gonzalez ATTACHMENT 1 RECEIVED 2u-? JUL -8 P1 is 06 tail?1TA S OFFICE BEFORE THE CITY COUNCIL OF THE CITY OF LA QUINTA OCTAVIO GONZALEZ, Claimant, THE CITY OF LA QUINTA, Respondent. CLAIM FOR PERSONAL INJURIES (California Government Code § 910) TO THE CITY CLERK, CITY OF LA QUINTA, CALIFORNIA: YOU ARE HEREBY NOTIFIED that OCTAVIO GONZALEZ, whose address is 79-245 Laurie Court, La Quinta, California, 92253, claims damages from the CITY OF LA QUINTA. This claim is 19 11 based on the personal injury suffered by the Claimant, described as follows: 20 21 22 23 24 25 26 27 28 This accident occurred on May 7, 2002 at Hack Park near Montezuma and Eisenhower in the City of La Quinta. At approximately 7:30 p.m., the claimant had gone to a softball game in the park. It was twilight. There was no artificial lighting. There were temporary fences in place. A defect in the fence material struck claimant in the eye resulting in injury. The claim is based further on the medical and hospital expenses not yet ascertained by Claimant, his permanent disability, loss of wages and future earnings, and the severe emotional distress caused by the injury to his eye. Claimant contends that the condition of Hack Park at the time of injury was one which created a substantial risk of injurywhen the property was used with due care in a reasonably foreseeable manner. -1- 004 CLAIM FOR PERSONAL INJURIES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 161 17 18 19 20 21 22 23 24 25 26 27 28 That the dangerous condition at Hack Park existed when the injuries alleged herein occurred, that the injury was proximately caused by the dangerous condition of Hack Park, the dangerous condition of Hack Park created a reasonably foreseeable risk of the sort of injury suffered by claimant. That either an employee of Respondent, CITY OF LA QUINTA, created the condition described herein and or that Respondent, CITY OF LA QUINTA knew or should have known of the existence of the dangerous condition prior to the injury alleged herein. Jurisdiction over the claim would rest in the Superior Court of the County of Riverside. All notices or other communications with regard to this claim should be sent to claimant at: Law Offices of Peter R. Cabrera Christopher C. Vader, Esq. 82-632 B Highway 111, Suite 3 Indio, CA 92201 DATED: June 28, 2002 LAW C;H USTOPHER C. V ADER Attorney for Claimant -2- CLAIM FOR PERSONAL INJURIES 005 PROOF OF SERVICE CCP § 1013a(3) STATE OF CALIFORNIA, COUNTY OF RIVERSIDE I am employed in the County of Riverside, State of California. I am over the age of eighteen and not a party to the within action; my business address is 82-632 B Highway 111, Suite 3, Indio, California, 92201. On July 2, 2002, I served the foregoing document(s) described as: CLAIM FOR PERSONAL INJURIES on the interested party(ies) in this action as follows: [ ] By placing the true copies thereof enclosed in sealed envelopes addressed as stated on the attached mailing list. [XX] By placing [ ] the original [XX] a true copy thereof enclosed in sealed envelopes addressed as follows: CITY CLERK VIA CERTIFIED MAIL CITY OF LA QUINTA RETURN RECEIPT REQUESTED 78-495 CALLE TAMPICO LA QUINTA, CA 92253 [XX] BY MAIL: I deposited such envelope in the mail at Indio, California. The envelope was mailed with postage thereon fully prepaid. I am "readily familiar" with the firm's practice of collection and processing of correspondence for mailing. Under that practice it would be deposited with the U.S. Postal Service on that same day with postage thereon fully prepaid at Indio, California, in the ordinary course of business. I am aware that on motion of the party served, service is presumed invalid if postal cancellation date or postage meter date is more than one day after date of deposit for mailing in affidavit. [ ] BY PERSONAL SERVICE: I caused such envelope to be delivered by hand to the office of the addressee. [ ] BY FACSIMILE: By facsimile machine telephone (760) 863-3842, I served a copy of the above document(s) on [insert] at facsimile telephone number [insert] by transmitting by facsimile machine. The facsimile machine I used complied with California Rules of Court, rule 2004 and no error was reported by the machine. Pursuant to California Rules of Court, rule 2006(d), I caused the machine to print a transmission record of the transmission. [ ] BY OVERNIGHT COURIER SERVICE: I caused such envelope(s) to be delivered via United Parcel Service, Next Day Air, to the addressee(s) designated, Tracking Number [insert]. [XX] STATE: I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. (] FEDERAL: I declare that I am employed in the office of a member of the bar of this court at whose direction the service was made. Executed on July 2, 2002, at Indio, California. Up.I . _ NA �I ? 3 07,'29,,02 MON 11:05 FAX 7147409412 CARL WARREN ATTACHMENT 2 July 19, 2002 Christopher Vader Law Office of Peter Cabrera 82-632 B Highway 111 # 3 Indio, CA 92201 RE: Principal CJPIA Member City Quinta D/Event 5-7-2002 Claimant Our File IO�ctavio Con2ales P 134109 PMQ We are Claims Administrators for the City of ta Qunita. Please be advised, you have unjustly presented a claim to said City in connection with an incident which has no involvement whatsoever with the City of La Quinta. The incident occurred on premises owned and controlled by an entity other than City of ]La Qunita. The City of,.a Qunita has no jurisdiction or control over the area where your client was involved in the accident. We have instructed our principal to reject your claim. In considering your future course of action, we should like to remind you of the provisions of Code of Civil Procedure Section 103$_ In the course of any litigation filed against the City the City will seek the remedies afforded by that Section. It is not the intention of this letter to deter the filing of any lawsuit against the City where there is a Justifiable controversy under the facts and the law. We do feel that in the instant case, there is absolutely no basis for the City of �a Quinta to be included in your client's claim, or any litigation that might result. Under the circumstances we are sure that you will, as you of course should, exercise your independent judgment in advising your clients on the filing of any litigation that might include our principal as defendant, fully informing your client of the provisions of CCP Section 1038. before arriving at your decisions. Very ly Y'o s, r�� CA ARREN & C-O. Pete McNulty CARL WARREN & COO CLAIMS MANAGEMENT.CLAIMS ADJUSTERS 750 The City Drive • Ste 400 • orange, CA 92868 Meil: P.O. Box 25180 + Santa Ans, Ca 92799-5100 Phone, (714) 740-7999 + (600) 572-5900 • Fax: (114) 740-9412 0.0 7 07-29-02 12:02 RECEIVED FROM:7147499412 P•02 T4'yl 4 4v Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Adoption of a Resolution Authorizing an Exception to the Vehicular Access Restrictions Shown on Parcel Map 28525-2, Super Wal-Mart AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Ow STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council authorizing an exception to the vehicular access restrictions shown on Parcel Map 28525-2, Super Wal-Mart. None. None. Tentative Parcel Map 28525-2 was approved by the City Council on August 03, 1999. The map restricts vehicular access along Highway 1 1 1 frontage of Lot B (Attachment 1). On March 19, 2002, the City Council approved the final location of the two (2) driveway approaches shown on the Site Development Permit 2002-728 for Super Wal- Mart Development (Attachment 2). Initially, the Developer of the site had requested that the City vacate the abandonment of access rights that had previously occurred in order to provide and establish the access points the City approved for the Site Development Permit. The City Attorney has researched the matter and has concluded that under the authority provided by the court in Stevenson v. City of Downey (1962) 205 Cal.App.2d 585, it is not necessary for the City to formally vacate or abandon the prior restriction. In that case, the court held the fact that the property owner has forgone the right of access does not preclude a city from exercising its police powers to determine the appropriate points of access. r))J 1 W 2J T:\PWDEPT\COUNCIL\2002\020806a.wpd The court held that "where a property owner abandons his easement of access to a particular street the effect is to place the matter of access entirely in the hands of the governing body which controls the street." When the City authorizes such access, it is not actually vacating any street or easement or abandoning any of the City's property interest and therefore does not have to go through the abandonment or vacation procedures. Given that clarification, and at the request of the applicant to have a tangible document suitable for recording to memorialize the approved exception to the access rights restriction shown on the map, staff recommends that the City Council adopt the attached resolution that simply acknowledges the approved exception, supercedes the restriction shown on the map, and states the procedure by which the access exceptions were approved. The alternatives available to the City Council include: 1. Approve the Resolution authorizing an exception to the vehicular access restrictions along a portion of Lot B as shown in Parcel Map 28525-2 across Highway 1 1 1; or 2. Do not approve the Resolution; or 3. Provide staff with alternative direction. Respectfully submitted, 4imthy R. 4,0nas n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Tentative Parcel Map 28525-2 2. Site Development Permit 2002-728 236 00 T:\PWDEPT\COUNCIL\2002\020806a.wpd Resolution No. 2002- Parcel Map 28525-2 Adopted: August 6, 2002 Page 1 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING AN EXCEPTION TO THE VEHICULAR ACCESS RESTRICTION SHOWN ON PARCEL MAP 28525-2 ON FILE IN BOOK 194, PAGES 72 THROUGH 75, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, ALONG A PORTION OF THE HIGHWAY 111 FRONTAGE OF LOT B. WHEREAS, the City Council imposed a vehicular access restriction along specific portions of the Highway 111 frontage of Lot B of Parcel Map 28525-2 when it conditionally approved Tentative Parcel Map 28525-2 on August 3, 1999, and WHEREAS, the City Council conducted a public hearing on March 19, 2002, regarding Site Development Permit 2002-728 for the Super Wal-Mart development in which the traffic circulation plan proposed two (2) driveways, the driveway on the west side is for an ingress only and the one on the east side is for both ingress and egress (for vehicles accessing Lot B from Highway 111) crossing the restricted access area, and WHEREAS, having heard no opposition to the proposed traffic circulation plan at the public hearing, the City Council adopted Resolution 2002-41 that conditionally approves Site Development Permit 2002-728 allowing ingress only on the west driveway and ingress/egress on the east driveway as proposed pursuant to Condition # 9.A. of the conditions of approval requiring the Applicant to provide documentation, as needed, to support a subsequent City Council action that acknowledges and perfects the newly approved access driveway location. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. Ingress access only for the westerly driveway, and ingress/egress access for the easterly driveway as approved for Site Development Permit 2002-728 and as shown on Exhibit "A" and "B" attached hereto, is an authorized exception to the access restriction shown on Parcel Map 28525-2 along a portion of the Highway 111 frontage of Lot B. „3f 003 Resolution No. 2002- Parcel Map 28525-2 Adopted: August 6, 2002 Page 2 Section 2. The access authorization shall not be construed as a perpetual access exception to the restriction shown on Lot B. The access authorization shall be terminated when the land uses authorized by Site Development Permit 2002-728 are no longer valid. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of August, 2002, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California 238 004 Resolution No. 2002- Parcel Map 28525-2 Adopted: August 6, 2002 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California (City Sea[) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 239 005 EXHIBIT "A" LEGAL DESCRIPTION VACATION OF THE RELINQUISHMENT OF ACCESS TO HIGHWAY 111 ACROSS THAT PORTION OF LOT "B" AS SHOWN ON PARCEL MAP NO.28525-2 ON FILE IN BOOK 194, PAGES 72 THROUGH 75, INCLUSIVE OF PARCEL MAPS, RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SAID LOT `B"; THENCE SOUTH 82021'04" EAST ALONG THE NORTH LINE OF SAID LOT `B", A DISTANCE OF 267.60 FEET TO THE BEGINNING OF THE VACATION OF THE RELINQUISHMENT OF ACCESS; THENCE CONTINUING ALONG SAID NORTH LINE SOUTH 82021'04" EAST, A DISTANCE OF 30.04 FEET TO END OF THE VACATION OF THE RELINQUISHMENT OF ACCESS; THENCE SOUTH 82021'04" EAST, A DISTANCE OF 88.50 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHERLY AND HAVING A RADIUS OF 5070.00 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 07°38'56" EAST; THENCE EASTERLY ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 164.16 FEET THROUGH A CENTRAL ANGLE OF 01 °51' 18" TO THE BEGINNING OF THE VACATION OF THE RELINQUISHMENT OF ACCESS; THENCE CONTINUING ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 53.65 FEET THROUGH A CENTRAL ANGLE OF 00036'23" TO THE END OF THE VACATION OF THE RELINQUISHMENT OF ACCESS. AS SHOWN ON ATTACHED EXHIBIT `B", BY THIS REFERENCE BEING MADE A PART HEREOF. e4 Date: j��— Dean J. Palumbo, P.L.S. #6697 Expires 06/30/04 THE KEITH COMPANIES, INC. 41-865 Boardwalk, Suite 101 Palm Desert, CA 92211 (760)346-9844 LAND Fq�G�F�o No. 6697 Exp. 06/30/04 OF CA��F 240 006 ATTACHMENT 1 [W'3a•S6•E — I'21 Wi# 3a6.13' — a'06'03'32- R=3070.00' L L=536.14' T= 3, W721 WI# 411.13' 1.08 AC 'd'06'04'36 R=5120.00' / 87 PK'tZ 3 L=543.02' T=271.77' / I PM 21R425-1 IP*V 19.i/85-87 I I I I16' /LAIr�(Ap f 'N I N 740. MIDI R-11044M I �7 L=231.74 T=116.35] � M68'3�,39" ECEL 4 �, 1 , I .,-V Q� A °° IN, M �C) / . PARCEL 7 / 38.20 AC PJPARCEL Q ' _ ^ '0e'52" 4.9' — — \a RCEL 6 \\ F[NNIW951V'5,fW 330.01'] 3.91 AC \A M 486.48' 939.21' fWW51'43'W 1932.24'1 �— 50.0 n n �. 4 �. 009 TW�p 4 a vQurHtw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ARU ITEM TITLE: STUDY SESSION: Adoption of a Resolution of the City Council Approving PUBLIC HEARING: the Allocation of 20% of the Proposition 40 Funds to the Coachella Valley Recreation and Park District RECOMMENDATION: Adopt a Resolution of the City Council approving the allocation of 20% of the Proposition 40 funds to the Coachella Valley Recreation and Park District to use as they deem appropriate at Frances Hack La Quinta Community Park. FISCAL IMPLICATIONS: It is anticipated that the City of La Quinta will receive approximately $220,000 from the Bond Act of 2002 (Proposition 40). Since the Coachella Valley Recreation and Park District's (CVRPD) boundaries encompass the City of La Quinta's boundaries, the City and CVRPD must agree on a percentage of funds that the City will allocate to CVRPD for capital improvements to facilities within the City's boundaries. The City of La Quinta allocated 20% of the amount received from the Safe Neighborhood Bond Act of 2000 (Proposition 12) to CVRPD for improvements to the Frances Hack La Quinta Community Park. The estimated amount allocated to CVRPD is $53,000 from Proposition 12. The estimated amount the City will receive from Proposition 40 is $220,000, therefore 20% of the funds allocated to CVRPD would be $44,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On March 5, 2002, voters passed the "California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 (Proposition 40). With the 244 passage of Proposition 40, $372,500,000 was approved by the voters of California to be used by each city, county and special district for capital improvements to parks and recreation facilities. It is anticipated that the City of La Quinta will receive approximately $220,000. Special District boundaries are not included in the Census count, therefore, each city, which includes a special district, must reach an agreement on the percentage of population served by the city, and the special district, in order to determine the amount allocated to the special district. The actual dollar amount will not be determined until the percentage of population that is served by each entity has been identified. The City of La Quinta and the Coachella Valley Recreation and Park District agreed upon 20% of the Proposition 12 funds and therefore the same percentage is being proposed for the Proposition 40 funds. Staff has discussed the proposed 20% allocation with the General Manager of CVRPD and has received confirmation via e-mail that the District is agreeable to the 20% allocation. This agreement must be presented to the California Department of Parks and Recreation before funds are released to either agency. A resolution adopted by both the City and CVRPD stating that both agencies have agreed to the terms regarding the Proposition 40 funds will satisfy the California Department of Parks and Recreation requirements. Proposition 40 funds can only be used for capital improvements to facilities within the City's boundaries. The estimated dollar amount allocated to CVRPD is $44,000 to be used at Frances Hack La Quinta Community Park. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the allocation of 20% of the Proposition 40 funds to the Coachella Valley Recreation and Park District to use as they deem appropriate at Frances Hack La Quinta Community Park; or 2. Do not adopt a Resolution of the City Council approving the allocation of 20% of the Proposition 40 funds to the Coachella Valley Recreation and Park District to use as they deem appropriate at Frances Hack La Quinta Community Park 3. Provide staff with alternative direction. 2047, 002 Respectfully submitted, e Horvitz, Conikunity Services Director Approved for submission by: Thomas P. Genovese, City Manager 240 003 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ALLOCATING 20% OF THE PROPOSITION 40 FUNDS TO THE COACHELLA VALLEY RECREATION AND PARK DISTRICT FOR THE CAPITAL IMPROVEMENTS AT THE FRANCES HACK LA QUINTA COMMUNITY PARK WHEREAS, the voters of the State of California passed the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002 also known as Proposition 40 on March 5, 2002; and WHEREAS, the City of La Quinta will receive funds from Proposition 40 based upon the January, 2000 Census report; and WHEREAS, the City of La Quinta will receive approximately $220,000 from Proposition 40 to be used for capital improvements to facilities located within the City; and WHEREAS, the Coachella Valley Recreation and Park District's boundaries overlap the City of La Quinta's and the Coachella Valley Recreation and Park District provides the Frances Hack La Quinta Community Park for the residents of La Quinta; and WHEREAS, The City of La Quinta and the Coachella Valley Recreation and Park District have determined that it is in the best interest of the community to allocate a portion of Proposition 40 funds to be used for capital improvements to the Frances Hack La Quinta Community Park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta California, as follows: The City of La Quinta does hereby allocate 20% of the Proposition 40 funds due to the City to the Coachella Valley Recreation and Park District for capital improvements to the Frances Hack La Quinta Community Park. PASSED, APPROVED and ADOPTED this 6th day of August, 2002 by the following vote: AYES: NOES: ABSENT: ABSTAIN: 247 004 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California \\CLQADMFSI\SHARED\Community Services\RESO-ORD\Prop 40 Resolution CVRPD..doc 2`.8 vv5 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: Approval of Investment Advisory Board 2002/2003 Work Plan RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: August 6, 2002 CONSENT CALENDAR: A3 STUDY SESSION: PUBLIC HEARING: Approve the Investment Advisory Board 2002/2003 Work Plan. FISCAL IMPLICATIONS: Fiscal implications consist of Board Member meeting expenses, budgeted at $4,200, and staff support time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Investment Advisory Board's 2002/2003 Work Plan at their July 10, 2002 meeting consisting of the following: ■ Review of Commercial Paper; ■ Review of Government Sponsored Enterprises (GSE's); ■ Review of LAIF; ■ Review of Board Functions as related to the City Ordinance; and ■ Other recurring items such as the monthly Treasurer's Report, LAIF reports and monthly Cash Reports. 4 19 FINDINGS & ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Investment Advisory Board 2002/2003 Work Plan; or 2. Do not approve the Investment Advisory Board 2002/2003 Work Plan; or 3. Provide staff with alternative direction. Respectfully submitted, n M. Falconerr, Finance Director Approved for submission by: Thomas P. Genovese, City Manager n- Tilf 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Approval of an Extension to the IID Residential Energy Assistance Program Memorandum of Understanding RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: aw STUDY SESSION: PUBLIC HEARING: Approve an extension to the Imperial Irrigation District's Residential Energy Assistance Program Memorandum of Understanding and authorize the City Manager to sign the Memorandum of Understanding with Campesinos Unidos, INC. FISCAL IMPLICATIONS: No direct costs are associated with City's participation in the Residential Energy Assistance Program. There will be staff time required to assist participants in completing forms and verifying information. The City will be reimbursed $3.00 per program application submitted to Campesinos Unidos, INC. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Campesinos Unidos, INC. offers a program in which low income residents that are customers of the Imperial Irrigation District (IID) may apply for the Residential Energy Assistance Program. The rate which low income customers of IID are charged through this program is a reduction of 20% or 25% of the normal residential rate. This program is open to all low income residents, regardless of age. On June 20, 2002, the City Council approved the City's participation in the IID Residential Energy Program and authorized the City Manager to sign the Memorandum of Understanding (MOU) for the program. The Campesinos Unidos, INC. organization administers the program and has requested an extension of the MOU until December 31, 2002, as provided in Attachment 1. As of this date, the City of La Quinta has served 342 participants in the program and has generated $948.00 from the program to offset the staff time associated with the program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an extension to the Imperial Irrigation District's Residential Energy Assistance Program Memorandum of Understanding and authorize the City Manager to sign the Memorandum of Understanding with Campesinos Unidos, INC.; or 2. Do not approve an extension to the Imperial Irrigation District's Residential Energy Assistance Program Memorandum of Understanding and do not authorize the City Manager to sign the Memorandum of Understanding with Campesinos Unidos, INC.; or 3. Provide staff with alternative direction. Respectfully subgiitted, Dodie Horvitz, Comr+nity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. IID Residential Energy Assistance Program MOU Extension *? n 002 \\CLQADMFSI\SHARED\Community Services\CCReports\CC.217.IID Rate MOU 08-06-02.doc ATTACHMENT 1 CAMPESINOS UNIDOS, INC. �Ll�oS �odo�.it� 1005 "C" STREET Administration (760) 351-5100 y� s POST OFFICE BOX 203 Social Service (760) 344-4500 y�j 5 V BRAWLEY, CALIFORNIA 92227 FAX (760) 344-0322 Since 1972 �/Y C.U.I. July 22, 2002 SOCORRO JUAREZ PRESIDENT JOSE M. LOPEZ Ms. Marilyn Smith EXECUTIVE DIRECTOR La Quinta Senior Center 78450 Avenida La Fonda La Quinta, CA 92253 Subject: IID Residential Energy Assistance Program. SERVICES Dear Ms. Smith: Child Development Campesinos Unidos, Inc. desires to extend the term of IID's service Community Services agreement through December 31, 2002, at the current rate schedule. Energy-Weatherization We request that you confirm your interest in extending this contract at the Food Commodities current rate schedule by signing both originals of this letter in the space provided below and returning one original to my attention, no later than Head Start I August 9, 2002. Health Services If you have any questions or need any additional information, please call Olga Mejia at (760) 351-5113 House -Rehab Immigration Sincerely, Income Tax Preparation Job Training tc 0 Youth Services Energy Programs Director Signature Date EOE/AAP 004 c&t�t444" COUNCIL/RDA MEETING DATE: August 6, 2002 Consideration of Professional Marketing Services for Implementation of City of La Quinta 2002-2003 Marketing Plan RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: None at this time. If the City Council selects a marketing firm at this time, staff will negotiate a contract with the selected firm and present it for future Council consideration. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the general fund to encourage, support and promote economic development." The selected marketing firm will be charged with implementing the City's Fiscal Year 2002-03 Marketing Plan, which is a key tool in promoting and supporting economic development in the City. BACKGROUND AND OVERVIEW: Pursuant to City Council direction during the February 5, 2002 meeting, staff prepared a Request for Proposals (RFP) for marketing services for fiscal year 2002- 03. The ensuing RFP process included the evaluation of written and oral marketing proposals. The Marketing Review Committee (Assistant City Manager, Community Development Director, Community Services Director, and a Management Analyst) presented a recommendation to the City Council on June 4, 2002 that a contract be negotiated with AL&Z Advertising (Attachment 1). At that time, the Council opted not to select a marketing firm and, alternatively, directed staff to bring back the adopted 2002-03 Marketing Plan for further Council consideration. At the July 2, 2002 City Council meeting, the Council discussed the City's Marketing Plan and provided new input and direction. Staff amended the Plan to reflect the comments and suggestions made by the Council and brought it back for consideration on July 16, 2002, at which time the Plan was approved (provided in final form as Attachment 2). Further, the Council directed staff to schedule marketing firm presentations for the next Council meeting (i.e., August 6, 2002). Staff has notified the four marketing firms ranked highest by the Marketing Review Committee of the Council's invitation. They have been invited to share background information on their respective firms as well as their proposed marketing ideas for the City of La Quinta. The firms have been advised they will have 5-7 minutes to deliver their presentations and that a question and answer period will follow. The corresponding marketing proposals are provided as Attachment 3 for Council's review, and include submittals from AL&Z Advertising, Kiner Goodsell Advertising, McLaughlin Marketing & Communications and Shepherd Public Relations. To date, all four firms have indicated they plan to provide a presentation before the Council. If, at this time, the City Council elects to retain a marketing firm for fiscal year 2002-03, staff will negotiate a contract with said firm and bring back a contract services agreement on September 17, 2002 for Council consideration. Alternatively, the Council may wish to authorize staff to contract with a marketing firm on a time and materials basis for specific projects, or postpone implementation of the 2002-03 Marketing Plan. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Select a marketing firm and authorize the City Manager to negotiate a contract for marketing services for fiscal year 2002-03; or 2. Do not select a marketing firm for the City at this time and authorize staff to contract with a marketing firm on a time and materials basis for specific projects; or 3. Postpone implementation of the 2002-03 Marketing Plan; or 4. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Mana r r)-►- i. J ,) 002 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Staff Report on Consideration of Proposals for Marketing Services for Fiscal Year 2002-2003 (June 4, 2002) 2. Amended City of La Quinta 2002-03 Marketing Plan 3. Four Highest Ranking Marketing Proposals (Council Only) 0013 ATTACHMENT 1 rra"d� we -0 ff�A F N I FE,� J� AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: June 4, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Proposals for Marketing PUBLIC HEARING: Services for Fiscal Year 2002-03 RECOMMENDATION: Approve a recommendation by the Marketing Review Committee and authorize the City Manager to negotiate a contract services agreement with AL&Z Advertising for fiscal year 2002-03 marketing services. FISCAL IMPLICATIONS: None at this time. Upon the City Council's selection of a marketing firm, staff will negotiate a contract with the selected firm and present it for future City Council consideration. CHARTER CITY IMPLICATIONS: The City Charter allows the City "to utilize revenues from the general fund to encourage, support and promote economic development." The selected marketing firm will be charged with implementing the City's Fiscal Year 2002-03 Marketing Plan, which is a key tool in promoting and supporting economic development in the City. BACKGROUND AND OVERVIEW: Pursuant to Council direction during the February 5, 2002 meeting, staff prepared a Request for Proposals (RFP) for marketing services for fiscal year 2002-03. The RFP was approved by the Council on March 5, 2002, and subsequently mailed to approximately 60 marketing firms throughout the Coachella Valley and Inland Empire. As reported at the May 7, 2002 City Council meeting, the City received a total of 14 proposals in response to the RFP. The Marketing Review Committee (Assistant City Manager, Community Development Director, Community Services Director, and a Management Analyst) reviewed the 14 proposals and, based on their evaluation and combined scoring, elected to invite seven marketing firms to participate in an interview process. )I M The marketing firm interviews took place on May 20, 2002. Firms were evaluated based on the following categories: RFP responsiveness, project understanding, scope of work methodology/approach, firm experience, creativity, personnel, and timeline. Firms were given 15-20 minutes to talk about their firm and their marketing ideas for the City of La Quinta, followed by a 20-30 minute question and answer period. Committee members scored each firm by category, gave each firm a total and assigned a corresponding ranking number (1-7). After all the interviews had taken place, the committee members' rankings were tallied. The results indicated a noticeable break in scores between the first four firms and the next three. The firm receiving the highest grand total by the Marketing Review Committee, and thus ranked number one, was AL&Z Advertising, a marketing firm based out of Palm Desert. The other firms ranked among the top four include (in alphabetical order): Kiner Goodsell Advertising, McLaughlin Marketing & Communications. and Shepherd Public Relations. The evaluation of the marketing programs and services, due to the emphasis on creativity, is naturally subjective in nature (although the process utilized by the Committee attempted to objectively quantify results as best possible). Kiner Goodsell's proposal, as would be expected, generally reflected the Fiscal Year 2002-03 Marketing Plan it proposed for the City. Satisfaction with that Plan, and a desire to continue to build upon existing marketing efforts, may warrant continued retention of Kiner Goodsell. Alternatively, a policy preference to alter the City's marketing structure or "look" in fiscal year 2002-03 may warrant an alternative choice. The 14 marketing proposals, as submitted to the City, are available for review in the City Clerk's Office and the City Manager's Office. If the Council opts to select a marketing firm at this time, staff will proceed with negotiating a contract services agreement with the selected firm. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the recommendation by the Marketing Review Committee and authorize the City Manager to negotiate a contract services agreement with AL&Z Advertising for fiscal year 2002-03 marketing services; or 2. Authorize the City Manager to negotiate a contract with an alternate marketing firm for marketing services for fiscal year 2002-03; or 3. Do not select a marketing firm for the City at this time; or 4. Provide staff with alternative direction. 6`0 6 Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager n— • i_ 4w`j` - 007 ATTACHMENT 2 City of La Quinta 2002-2003 Marketing Plan Amended by the City Council: July 16, 2002 III City of La Quinta 2002-2003 Marketing Plan. Adopted by: City of La Quinta With the direction of the City Council and City staff, this marketing plan has been prepared for implementation by the City of La Quinta during the 2002-2003 fiscal year. In addition to evaluating past marketing programs and researching new marketing programs, next year's marketing plan has been structured to continue communicating with the City's target markets and striving to reach the City's marketing goals and objectives, which are as follow: Target Markets • La Quinta residents (full and part-time) • Local and national site locators and CEOs of prospective companies looking to expand or relocate their business • Site locators and businesses already interested in La Quinta as a new location for their business • Current La Quinta businesses • La Quinta visitors • Coachella Valley residents Goals/Objectives • Communicate the significance and benefits of economic development growth to City residents in order to garner more favorable support for economic development within the community. Inform residents of the importance of retail/commercial ventures as a means of providing City revenue. • Educate residents of the community about valuable community services programs, ensure the community is well-informed about those City programs. • Continue to attract new businesses to La Quinta in order to diversify the economy and tax base, for the purposes of offering new services for residents and visitors. Focus on attracting quality businesses to La Quinta. • Help current City businesses grow in order to keep La Quinta businesses satisfied and profitable. In focusing on those target markets and marketing goals and objectives, the following marketing programs have been developed: 009 Economic Development Advertise in new publications — New publications have been identified for reaching site locators and businesses looking to relocate, including: • Business Facilities • Shopping Centers Today • Shopping Center World Explore opportunities to market La Quinta retail/commercial projects, including The Ranch project. Update infomercial — As a proven effective tool for the City, the infomercial has several uses, including: • Broadcast in viable markets for economic development • Distribute to interested site locators and businesses • Broadcast in local market for community recognition De-emphasize La Quinta's residential growth and opportunities. Explore feasibility and cost of providing infomercial on CD-ROM. Advertise in local publications — Continue to advertise in print vehicles such as the Palm Springs Life Desert Cities Progress Issue and the Bob Hope Chrysler Classic Program Guide — in order to maintain a presence in meaningful local publications. Explore opportunities to market The Ranch project. De-emphasize La Quinta's growth/residential market locally. Implement public relations program to achieve national publicity and recognition — This year, it is recommended that public relations efforts work to gain exposure outside the Coachella Valley — specifically in trade publications read by site locators and CEOs looking to expand their business, such as Business Facilities, Franchise Times, Shopping Centers Today, Shopping Center World, etc. This additional PR in other markets will boost the awareness of La Quinta and help the City with its economic development messages. Update all collateral materials — Create fresh, new economic development collateral materials for distribution over the next three years — including a presentation folder, brochures and new photography depicting new "beauty shots" of the City. Data and revised statistics from the new Sedway Report, due in late 2002, would also be included. Increase presence at ICSC — The City could benefit by investing in a tactic that would assist in driving traffic to its booth at the Palm Springs convention of the International Council of Shopping Centers. For example, create a "Taste of La Quinta" cookbook to give away — collecting recipes from local restaurants. Then, at the City's booth, feature a chef from one of the local restaurants making samples of one of the cook book items for people to try (food is great for bringing people to booths). Create an informational newsletter — Create an annual newsletter, after budget adoption, to be mailed to all La Quinta residents for purposes of informing citizens of the City's fiscal health and programs for the upcoming year. 010 Community Services Advertise opening of Civic Center Campus — Implement a major print and radio advertising campaign that informs the Valley about the new campus, and generates a large attendance to its grand opening event. Continue to advertise major Community Services events — Work closely with the Community Services Department to maximize exposure (within the department's specific budget parameters) for events such as the City Picnic, 5K Run, park and museum grand openings, etc. Implementation of the City's banner program — Research new areas within the community to implement the City's banner program, and create 3-4 different designs of banners for display during the Valley's busy season. Support local events — Continue to support local events which support the City's marketing goals. o11 2002-2003 City of La Quinta Marketing Budget Economic Development Electronic Media $63,000 • Update infomercial and broadcast it in the Coachella Valley, the Inland Empire, San Diego and the Pacific Northwest. • Revise 10-second and 30-second economic development TV spots and continue to broadcast during Coachella Valley newscasts and other local programming. Economic Development Print Media & Promo Items $51,500 • Continue to advertise in print media vehicles which most effectively reach the target audiences for economic development, such as the Palm Springs Life Desert Cities Issue, the Bob Hope Chrysler Classic Program Guide, site locator trade publications, etc. • Order new promotional items. • Maintain advertising contingency account. Economic Development Events $14,650 • Advertise in the ICSC Program Guide, and provide a new "draw" for the City's ICSC booth (i.e., cookbook and chef promotion). • Continue sponsorship of County Fair and National Date Festival. Update City Collateral Materials $289000 • Update City collateral materials, such as economic development presentation folder, brochures, etc. • Take new professional photography shots of the City, specifically "beauty shots." Business Retention $30,800 • Explore new opportunities for business retention and promotion of existing La Quinta retail/commercial ventures. Newsletter $16,500 • Create an informational newsletter to be distributed to City residents after budget adoption. Community Services Advertising $123,800 • Implement seasonal banner program (included in this budget figure are banner design and printing costs, as well as the costs for the banner poles — $75,000 of which is part of the CIP budget). • Support local events. • Advertise in support of the Civic Center Campus grand opening, as well as park and museum grand openings. Consultant Retainer $36,000 • Retainer fee to cover account service hours, planning, research, etc. TOTAL MARKETING BUDGET $3649250 � 0 12 01 Aug 02 10:40a Shepherd PR 760 340 4199 p.1 PR shepherd PUBLIC RELATIONS COUNSEL „.cST FAX Date: To: Company: Fax Number: Number of pages: City Clerk June S_ Greek City of LaQuinta 760.777.7107 �J Important Confidentiality Notice The documents accompanying this telecopy transmission contain confidential information belonging to the sender, which is legally protected. The information is intended only for the use of the individual or entity named above. if you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the contents of this telecopied information is strictly prohibited. If you have received this telecopy in error, please immediately notify us by telephone to arrange for return of the telecopied documents to us. ft N, THE SFEPHERo COMPANY T760.340.9300 F 760.340.4199 74-770 H"wjAV 111, SUITE 207 INDUW WELLS, CA 92210 01 Aug 02 10:41a Shepherd PR 760 340 4199 p.2 i / PACIFIC WESTERN BANK PRESS RELEASE First Community Bancorp (NASDAQ: FCBP) Contact: Bill Powers President and Chief Executive Officer Pacific Western Bank (Desert Region) 74750 Hwy 11 I Indian Wells, Ca. 92210 Phone: 760-836-0870 Fax: 760-836-0878 FOR IMMEDIATE RELEASE Lynn M. Hopkins Executive Vice President and Chief Financial Officer 275 North Brea Boulevard Brea, CA 90401 714-674-5330 714-674-5381 JULY 23, 2002 FIRST COMMUNITY 13ANCORP ANNOUNCES EARNINGS FOR THE SECOND QUARTER OF 2002 Rancho Santa Fe, California ... First Community Bancorp (the "Company") (Nasdaq: FCBP) today announced consolidated operating income (net income before intangible amortization expense and a one-time gain on sale of the merchant card portfolio, net of applicable taxes) for the three months ended June 30, 2002 of $3,515,000 or $0.44 per diluted share. This compares with consolidated operating income of $1,563,000, or $0.32 per diluted share, for the three months ended June 30, 2001, an increase of approximately 37.5%. The increase in diluted operating income per share for the second quarter of 2002 compared to the same quarter of 2001 relates primarily to the accretive nature of the Company's acquisition activity which includes: (i) an increase in the Company's net interest margin despite a lower interest rate environment in 2002; (ii) the absence of an allowance for loan loss provision in the current period based on credit quality indicators in the Company's loan portfolio; and (iii) cost consolidation as acquired banks are converted to the Company's operating platform and other operating efficiencies are accomplished. Consolidated net income for the three months ended June 30, 2002 was $3,860,000 or $0.49 per diluted share. This compares with net income of $1,487,000 or $0.31 per diluted share, for the three months ended June 30, 2001. MACINTOSH HD:DESKTOP FOLDER:E-MAIL ATTACHMENTS:FCBP ER_2Q_2002.DOC 74-750 Highway 111, Indian Wells, CA 92210 760.836,0870 Pax 760.836.0878 wwww.pacificwe,,ternb.)nk.com 01 Aug 02 10:41a Shepherd PR 760 340 4199 p.3 Consolidated operating income (net income before intangible amortization expense and a one-time gain on sale of the merchant card portfolio business, net of applicable taxes) for the six months ended June 30, 2002 was $5,677,000, or $0.77 per diluted share. This compares with consolidated operating income of $3,198,000, or $0.68 per diluted share, for the six months ended June 30, 2001, an increase of approximately 13.2%. The increase for the six month period is due primarily to the accretion achieved from the three bank acquisitions completed since the end of the third quarter of 2001, as operating income improved 77.5% while diluted shares increased by just 55.6%. Consolidated net income for the six months ended June 30, 2002 was $6,022,000 or $0.82 per diluted share. This compares with net income of $3,064,000, or $0.65 per diluted share for the six months ended June 30, 2001. First Community closed a registered public offering of 3.4 million shares of its stock on July 17, 2002 at a price of $24.50 per share. The underwriters for the offering, which are Friedman, Billings, Ramsey & Co., Inc., Keefe, Bruyette & Woods, Inc. and Stifel, Nicolaus & Company, Incorporated, have exercised their over -allotment option to purchase an additional 510,000 shares of common stock from First Community. The over -allotment is expected to close on Wednesday, July 24, 2002. The net proceeds are expected to be used for the cash consideration portion of First Community's three pending acquisitions of Upland Bank, Marathon Bancorp and First National Bank, all of which are expected to close during the third quarter of 2002. Copies of the final prospectus may be obtained from Friedman, Billings, Ramsey & Co., Inc., 1001 19`h Street North, Arlington, Va., 22209. In addition, First Community closed a $10.0 million trust preferred issue on June 26, 2002 in a private placement. On April 18, 2002, First Community announced a pending merger based upon an agreement to acquire all of the outstanding common stock of Upland Bank ("Upland"). Upland is a $110 million -asset bank with branches in Upland and Chino. The Upland merger agreement provides that First Community will issue 0.5034 shares of its common stock or $11.73 in cash in exchange for each outstanding share of Upland common stock or common stock equivalent. Cash is expected to comprise approximately 35% of the total consideration in this transaction. The merger is subject to standard conditions, including the approval of the shareholders of Upland and bank regulatory agencies. The pending merger with Upland received regulatory approval on June 25, 2002 and the Upland shareholder meeting will be held on August 19, 2002. Upon receipt of shareholder approval and satisfaction or waiver of other conditions, the transaction is expected to close in August 2002, at which time Upland will be merged into Pacific Western with Pacific Western as the surviving bank. On April 29, 2002 First Community announced the signing of a definitive agreement and plan of merger with First National Bank (the "First National Agreement"). Pursuant to the First National Agreement, each First National shareholder shall have the right to elect to receive for each share of First National common stock or First National preferred stock either $10.00 in cash or 0.5008 of a share of First Community common stock. The MACINTOSH UID:DESKTOP FOLDER:E-MAIL NrTACHMENTS:FC13P_ER_2Q_2002.DOC 2 01 Aug 02 10:41a Shepherd PR 760 340 4199 p.4 definitive agreement provides that 2,762,662 shares of First Community common stock are to be issued to First National shareholders. In the event that the closing price of First Community's common stock is less that $19.97 per share as of the closing date of the merger, the First National Merger Agreement contains provisions that require First Community to issue stock to ensure that the value of the consideration First National shareholders receive is at least equal to the consideration they would have received had the closing price of First Community's common stock on the closing date of the merger been $19.97 per share, and to ensure that at least 45% of the total consideration shall be in the form of First Community's common stock. The First National merger is subject to standard conditions, including the approval of First National's shareholders, First Community's shareholders and bank regulatory agencies. The First National shareholder meeting is scheduled to be held September 5, 2002 and a special shareholder meeting for First Community to vote on the First National merger is scheduled to be held September 6, 2002. This transaction is expected to close in September 2002 at which time First National will be merged into Rancho Santa Fe National Bank. The surviving bank will operate under the name First National Bank. On May 14, 2002 First Community announced the signing of a definitive agreement and plan of merger pursuant to which Marathon Bancorp will merge with and into First Community, and Marathon Bank, a wholly -owned subsidiary of Marathon Bancorp, will merge with Pacific Western National Bank, a wholly -owned subsidiary of First Community (the "Marathon Agreement"). Marathon National Bank is a $109 million - asset bank located on West Olympic Boulevard in Los Angeles. Pursuant to the Marathon Agreement, each Marathon Bancorp shareholder shall have the right to elect to receive for each share of Marathon common stock either cash or common stock of First Community with a value that depends on the average price of First Community common stock over a fifteen -day averaging period ending on the third business day prior to the Marathon shareholders' meeting. If the price of First Community common stock is greater than or equal to $19.50 and less than or equal to $23.30 over the fifteen -day averaging period, Marathon shareholders will have the right to elect to receive, for each share of Marathon common stock they hold, either cash or common stock of First Community with a value of $4.80 (valued at the average price over the fifteen -day averaging period). If the price of First Community common stock over the fifteen -day averaging period is greater than $23.30 or less than $19.50, Marathon shareholders will have the right to elect to receive an amount in cash or common stock that will be greater than or less than $4.80 per share, respectively. The Marathon Agreement provides that at least 50% of the consideration shall be in the form of First Community common stock. The merger is subject to standard conditions, including the approval of Marathon's shareholders and bank regulatory agencies. The pending merger with Marathon received regulatory approval on July 3, 2002 and the Marathon shareholder meeting will be held on August 19, 2002. The transaction is . 263 MACINTOSH HD:DESKTOP FOLDER:E-MAIL ATTACHMENTS: FCBP_ER_2Q_2002.DOC 3 O1 Aug 02 10:41a Shepherd PR 760 340 4199 p.5 expected to close in August 2002, at which time Marathon Bank will be merged into Pacific Western, with Pacific Western remaining as the surviving bank. Matthew Wagner, President and Chief Executive Officer stated: "Clearly we have had a busy and productive first half of 2002. Among other initiatives since year-end 2001, we have: Completed the acquisitions of Pacific Western and Capital Bank during the first quarter and announced our intention to acquire Upland Bank, Marathon Bancorp and First National Bank which are estimated to close in the third quarter; ➢ Secured financing for our expected acquisitions by completing a follow-on registered public offering of our stock in July for 3.4 million shares at $24.50 per share, excluding the over -allotment option, and issuing $10.0 million in trust preferred securities in June; ➢ Maintained excellent credit quality in the Company's loan portfolio despite a weakening economy. At June 30, 2002, nonperforming assets totaled $9.0 million, or 1.02% of outstanding loans and OREO, as compared to $7.8 million, or 1.53% of outstanding loans and OREO, at December 31, 2001. The allowance for loan losses stood at $13.1 million, or 210.1% of nonaccrual loans and 1.49% of gross loans, at the end of the second quarter of 2002; ➢ Increased the Company's diluted operating earnings per share to $0.44 per share in the second quarter of 2002 from $0.32 per share in the first quarter of 2002 and $0.25 per diluted share in the fourth quarter of 2001; ➢ Realized a Net Interest Margin of 5.50% for the second quarter of 2002, an increase of 26 basis points over the first quarter of 2002. First Community achieved a cost of deposits of 0.96% for the second quarter of 2002. In addition, we continue to experience reduced time deposit costs as these deposits reprice in a lower rate environment; Improved the Company's operating efficiency ratio to 65.2% in the second quarter of 2002 from 76.1% in the fourth quarter of 2001 and 71.7% in the first quarter of 2002 as a result of operating efficiencies realized through the consolidation of back office operations; ➢ Successfully converted Pacific Western and Capital Bank to the same operating platform as the Company. Moreover the Company will realize further operating efficiencies as we continue to consolidate the back office operations during the latter half of 2002." Mr. Wagner continued, "We are beginning to see the benefits of consolidation for our franchise, as evidenced by our results from the second quarter, which was the first full quarter that included the acquisitions of Pacific Western and Capital Bank. In addition, the announced acquisitions of Upland and Marathon will add to our presence in the Los Angeles area while the acquisition of First National creates the largest locally -owned community bank in the San Diego market. These recently announced acquisitions further our goals of forming an exceptional Southern California franchise while building value for our shareholders." MACINTOSH HD:DESKTOP FOLDER:E-MAIL ATTACHMENTS:FCBP_ER_2Q_2002.DOC 4 ^63 01 Rug 02 10:42a Shepherd PR 760 340 4199 p•6 As of June 30, 2002, First Community Bancorp is approximately a $1.2 billion bank holding company. After completing the pending acquisitions of Upland, First National and Marathon, First Community will continue to have two wholly -owned banking subsidiaries, Pacific Western National Bank with 21 branches in Los Angeles, Orange, Riverside and San Bernardino Counties and Rancho Santa Fe National Bank, which will be renamed First National Bank, with 15 branches in San Diego County. Total assets of First Community are expected to be approximately $2.1 billion after closing all three pending acquisitions. MACINTOSH HD:DESKTOP FOLDER:E-MAIL ATTACHMENTS7FCBP_ER_2Q_2002.DOC r) 1: ! " , Ii O1 nug 02 10:42a Shepherd PR 760 340 4199 p.7 UNAUDITED CONDENSED CONSOLIDATED BALANCE SHEETS June 30, December 31 2002 2001 (In thousands, except per share data) Assets: Cash and due from banks $ 77,615 $ 68,513 Federal funds sold 7,500 36,190 Total cash and cash equivalents 85,115 104,703 Interest -bearing deposits in financial institutions 290 190 Federal Reserve Bank and Federal Home Loan Bank stock, at cost 2,164 2,131 Securities held to maturity 17.652 Securities available -for -sale 147,652 6,775 116,775 Total securities 160,301 128,593 Gross loans 883,818 502.090 Deferred fees and costs (2,052) (350) Loans. net of deferred fees and costs 881,766 501,740 Allowance for loan losses (13,136) (11,209) Net loans 868,630 490,531 Premises and equipment 10,494 5,914 Other real estate owned, net 2,797 3,075 Intangibles 49,146 9,793 Other assets 34,735 27,418 Total Assets $ $ 770,217 1,211,508 Liabilities and Shareholders' Equity: Liabilities: Noninterest-bearing deposits $ 420,540 $ 275,616 Interest -bearing deposits 629,717 401.551 Total deposits 1,050,257 677,167 Accrued interest payable and other liabilities 13.848 8,651 Short-term borrowings - 431 Convertible debt 654 671 Trust preferred securities 38.000 28,000 Total Liabilities 1,102,759 714,920 Shareholders' Equity: 911,036 43,137 Common stock Retained earnings 16,161 11.852 Accumulated other comprehensive income: Unrealized losses on securities available -for -sale, net 1.552 308 Total Shareholders' Equity 108,749 55.297 Total Liabilities and Shareholders' Equity $ $ 770,217 1.211,508 Shares outstanding 7,546.8 5,277A Book value per share $ 14.41 $ 10.48 '71 01 Aug 02 10:42a Shepherd PR 760 340 4199 p-9 UNAUDITED CONDENSED CONSOLIDATED STATEME3 Months NTS Months TS OF OPERATIONSEnded June 30 June 30 2002 2001 2002 2001 (In thousands, except per share data) Interest income: Interest and fees on loans interest on interest -bearing deposits in financial institutions Interest on investment securities Interest on federal funds sold Total interest income $ 15,507 $ 7,986 $ 27,317 $ 16,648 3 7 6 17 1.946 1,396 3,800 2,974 205 1,138 444 2,393 17.661 10,527 31,567 22,032 Interest expense: 2,5 2,11 4,9 5,212 Interest expense on deposits 32 32 il2 3 8 38 201 Interest expense on short-term borrowings t3 14 24 Interest expense on convertible debt 10 1,100 433 Interest expense on trust preferred securities - 5,870 143 3,143 2,854 854 ,131 6,131 Total interest expense Net interest income: Provision for loan losses Net interest income after provision for loan losses Noninterest income: Service charges and fees on deposit accounts Merchant discount fees Other commissions and fees Gain on sale of loans Other income Total noninterest income Noninterest expense: Salaries and employee benefits Occupancy Furniture and equipment Data Processing Other professional services Business development Communications Stationary and supplies Insurance and assessments Cost of OREO Goodwill amortization Core deposit intangible amortization Other Total noninterest expense Income (loss) before income taxes Income takes Net income (loss) 14,518 7,673 25,436 16,162 - 325 - 639 14,518 7,348 25.436 15.523 1.229 567 2,344 1,118 146 94 230 163 349 285 752 569 145 64 209 169 1,195 90 1,538 199 3,064 1,100 5,073 4218 5,362 2,967 10,059 6.419 1,225 719 2,305 1.449 742 329 1,382 673 736 390 11.480 834 726 438 L280 796 270 151 487 346 387 184 726 414 199 59 320 107 309 264 509 523 8 2 71 32 - 76 134 339 888 - 343 339 1,524 - 796 11,191 5,922 20,482 12,523 6,391 2,531 2,526 1,039 10,027 4,005 5.218 2,154 S 3,860 $ 1,487 $ 6,022 $ 3,064 Per share information: Number of shares (weighted average) Basic 7,542.3 4,546.7 7,019.6 4,474.1 Diluted 7,952.6 4,823.4 71368.5 4.734.7 01 Rug 02 10:43a Shepherd PR 760 340 4199 p.9 Income (loss) per share Basic Diluted 0.51 $ 0.33 $ 0.86 0.49 $ 0.31 $ 0.82 0.68 0.65 MACINTOSH I•ID-DESKTOP FOLDER:E-MAIL ATTACHMENTS:FCBP_.ER_2Q_2002.D0C 8 FI 01 Aug 02 10:43a Shepherd PR 760 340 4199 p.10 RESULTS OF OPERATIONS Net income per share information: Number of shares (weighted average, in thousands) Diluted shares (weighted average, in thousands) Basic income (loss) per share Diluted income (loss) per share Operating income per share information: Basic operating income per share Diluted operating income per share Profitability measures based on net income: Return on average assets Return on average equity Efficiency ratio Profitability measures based on operating income: Return on average assets Return on average equity Efficiency ratio Reconciliation of net income to operating income (in thousands): Net income Merchant card portfolio gain, net of tax Goodwill amortization Core deposit intangible amortization, net of tax Operating income Operating revenues (in thousands): Net interest income Noninterest income Merchant card portfolio gain Operating revenues Adjustments to expenses (in thousands): Noninterest expense Goodwill amortization Core deposit intangible amortization Operating expenses 3 Months Ended 6 Months Ended June 30 June 30 2002 2001 2002 2001 7,542.3 4,546.7 71.019.6 4.474.1 7,952.6 4,823.4 7.340.2 4,734.7 $ 0.51 $ 0.33 $ 0.86 $ 0.68 $ 0,49 $ 0.31 $ 0.82 S 0.65 S 0.47 $ 0.34 $ 0.81 $ 0.71 S 0.44 S 0.32 $ 0.77 $ 0.68 127% 0.94% 1.10% 0.99% 14.7% 15.8% 14.0% 17.0% 67.2% 67.5% 69.3% 68.1% 1.16% 0.990/0 1.04% 1.03% 13.4% 16.6% 13.2% 17.7% 65.2% 66.6% 68.1% 67.4% $ 3,860 $ 1,487 $ 6,022 S 3.064 (542) - (542) - - 76 134 197 - 197 - $ 3,515 $ 1,563 $ 5,677 $ 3,198 $ 14,518 $ 7,673 S 25,436 $ 16,162 3,064 1,100 5,073 2,218 (934) - (934) - $ 16,648 $ 8,773 S 29.575 $ 18,380 $ 11,190 $ 5,922 $ 20,482 $ 12,523 - (76) - (134) (339) (339) - $ 10,851 $ 5,846 $ 20,143 $ 12,389 6 01 Aug 02 10:43a Shepherd PR 760 340 4199 p.11 UNAUDITED AVERAGE BALANCE SHEETS Average Assets: Loans. net of deferred fees and costs Investment securities Federal funds sold Interest -bearing deposits in financial institutions Average earning assets Other assets Average total assets Average Liabilities and Shareholders' Equity: Average Liabilities: Noninterest-bearing deposits Time deposits of $100,000 or more Interest -bearing deposits Average deposits Other interest -bearing liabilities Other liabilities Average liabilities Average equity Average liabilities and shareholders' equity 3 Months Ended 6 Months Ended June 30 June 30 2002 2001 2002 2001 -~ (In thousands) $ 853,711 $ 367,149 755.002 $ 362,920 140,701 92.023 142,198 96,503 64,052 106,829 54,465 98.865 512 176 352 308 1,058,976 566,177 952,017 558,596 157,647 66,531 151,098 64,515 $ $ 632,708 $1,103.1 15 $ 623.111 1,216.623 $ 407,688 $ 223,844 $ 366,322 $ 227,246 118,039 53,199 106,217 52.728 529-049 286,229 493.484 279,968 1,054,776 563,272 966,023 559,942 33.926 14,953 32,355 14369 22.693 16,729 17,918 12,434 1,111,395 594,954 1,016,296 586,745 105,228 37,754 86,819 36,366 $ $ 632,708 $ $ 623.111 1.216,623 1,103.115 Yield Analysis: (Dollars in thousands) $1,058,976 $ 566,177 $ 952,017 $ 558,59b Average earning assets 6.69% 7.46% 6.69% 7.95% Yield Average interest -bearing deposits $647,088 $ 339,428 $ 599,701 $ 332,696 3.16% 1.57% 2.97% 1.67% Cost $1,054,776 $ 563,272 $ 966.023 $ 559,942 Average deposits 0.96% 1.79% 1.04% 1.88 %� Cost Average interest -bearing liabilities $681,014 $ 354,381 $ 632.056 $ 347,065 3.41% 1.85% 3.23% 1,96% Cost 4.84% 4.23% 4.73% 4.54% Interest spread 5.50% 5.44% 5.39% 5.83% Net interest margin Average interest sensitive liabilities $ 1,088.702 $ 578,225 $ 998,378 $ 574.311 2.06% 1.16% 1.98% 1.24% Cost 10 MACINTOSH HD:DESKTOP FOLDER:EWAIL ATTACHMENTS:FCBP_ER_2Q 2002,DOC �` 01 Aug 02 10:43a Shepherd PR 760 340 4199 p.12 CREDIT QUALITY MEASURES As of or for the Periods Ended 6 Months 3 Months Year 9 Months 6 Months 3 Months 6/30102 3/31102 12/31/01 9/30/01 6/30/01 3/31/01 (Dollars in thousands) Loans past due 90 days or more and still accruing $ - $ 112 6.205 $ - 4,672 $ - 6,103 $ - 11,225 $ 250 11,340 Nonaecrual loans and leases 6,237 2397 2,747 3,075 309 654 654 Other real estate owned 9,034 9,064 7,747 6,412 11,879 12,244 Nonperforming assets Impaired loans, gross 6,237 (910) 6,205 (783) 4,672 (1,256) 6,103 (1,861) 11.225 (3,026) 11,340 (3,161) Allocated allowance for loan losses Net investment in impaired loans 5,327 5,422 3,416 4,242 8,199 8,179 Charged -off loans year-to-date 2,220 1,039 2,666 2,065 1,798 119 Recoveries year-to-date (1,181) (429) (1,203) (710) (618) (182) Net charge -offs (recoveries) (normalized) * S 1,039 $ 610 $ 1,463 S 1,355 $ 1,180 $ (63) Allowance for loan losses to loans, net of deferred 1.49% 1.70% 2.23% 2.63% 2.77% 3.15% fees and costs Allowance for loan losses to nonaccrual loans and 210.1% 218.6% 239.9% 167.9% 92.9% 98.9% leases Allowance for loan losses to nonperforming assets 145.4% 149.6% 144.7% 159.8% 87.8% 91.6% Nonperforming assets to loans and OREO 1.02% 1.13% 1.53% 1.65% 3.15% 3.43% Annualized net charge offs to average loans 0.28% 0.38% 0.37% 0.50% 0.65% (0.07)% Nonaccrual loans to loans, net of deferred fees and 0.71 % 0.78% 0.93% 1.57% 2.98% 3.18% costs * Normalized net charge -offs (recoveries) excludes $4.905,000 of First Professional loans charged -off in a one-time charge Professional acquisition in the first quarter of 2001. associated with the First During the second quarter ended June 30, 2002, nonperforming assets declined slightly to $9,034,000 from $9,064,000 at March 31, 2002. Nonperforming assets increased during the quarter ended March 31, 2002 due primarily to the acquisition of Pacific Western National Bank and Capital Bank of North County. Nonperforming assets as a percentage of gross loans and OREO decreased to 1.02% at June 30, 2002 from 1.53% at December 31, 2001, due to a combination of an increase in outstanding loans and a decrease in nonperforming assets. The ratio of nonaccrual loans to loans, net of deferred fees and costs, declined to 0.71% as of June 30, 2002 from 0.93% as of December 31, 2001. During the six months ended June 30, 2002 annualized net charge -offs (normalized) as a percentage of average loans decreased to 0.28% from 0.37% for the year ended December 31, 2001, due mainly to an increase in recoveries of previously charged -off loans. The ratio of allowance for loan losses to loans, net of deferred fees and costs, was 1.49% at June 30, 2002 and has been deemed by management to be adequate. Management is not aware of any additional significant loss potential that has not already been included in the estimation of the allowance for loan losses. 01 Rug 02 10:44a Shepherd PR 760 340 4199 p.13 Forward -Looking Statements This press release includes forward -looking statements that involve inherent risks and uncertainties. First Community Bancorp cautions readers that a number of important factors could cause actual results to differ materially from those in the forward -looking statements. These factors include economic conditions generally, including those resulting from the terrorist attacks of September 11, 2001 and their aftermath, and competition in the geographic and business areas in which First Community Bancorp operates, inflation or deflation, fluctuations in interest rates, legislation and governmental regulation and the progress of integrating the operations of the banks we have acquired and expect to acquire in the third quarter- lnvestors and security holders are urged to read the joint proxy statement -prospectuses and any other relevant documents filed with the Securities and Exchange Commission (the "Commission") regarding the business combination transactions referred to in this press release, when they become available, because they will contain important information. The joint proxy statement -prospectuses will be filed with the Commission by First Community Bancorp. Investors and security holders may obtain a free copy,of the joint proxy statement -prospectuses (when they become available) and other documents filed by First Community with the Commission at the commission's website at www.sce.gov. The registration statements may also be obtained free of charge from First Community by directing a request to: First Community Bancorp c/o Pacific Western Bank, 275 North Brea Boulevard, Brea, CA 92821. Attention: Lynn Hopkins. Telephone 714-671-6800. r �002.DOC 12 � tti MACINTOSH HD:DESKTOP FOLDER:G-MAIL ATPACHMENTS:FCBP_ER_2Q_- ►a. 01 Rug 02 10:45a Shepherd PR 760 340 4199 p.14 PRESS RELEASE First Community Bancorp (NASDAQ: FCBP) Contact: Bill Powers President and Chief Executive Officer 74750 Hwy I I I Indian Wells, Ca. 92210 Phone: 760-836-0870 Fax: 760-836-0878 FOR IMMEDIATE RELEASE Lynn M. Hopkins Executive Vice President and Chief Financial Officer 275 North Brea Boulevard Brea, California 92821 714-674-5330 714-674-5381 FIRST COMMUNITY BANCORP ANNOUNCES QUARTERLY DIVIDEND July 24, 2002 Rancho Santa Fe, California ... On July 24, 2002, the Board of Directors of First Community Bancorp (``First Community") (Nasdaq: FCBP) approved a quarterly cash dividend of $0.15 per common share which is payable on August 30, 2002 to shareholders of record on August 15, 2002. First Community announced yesterday consolidated operating income (net income before intangible amortization expense and a one-time gain on sale of the merchant card portfolio, net of applicable taxes) for the three months ended June 30, 2002 of $3,515,000 or $0.44 per diluted share. This compares with consolidated operating income for the three months ended March 31, 2002 of $2,162,000 or $0.32 per diluted share, representing growth of approximately 37.5% on a quarter -to -quarter basis. The second quarter of 2002 was the first full quarter that included the acquisitions of Pacific Western and Capital Bank. Consolidated net income for the three months ended June 30, 2002 was $3,860,000 or $0.49 per diluted share. Consolidated operating income (net income before intangible amortization expense and a one-time gain on sale of the merchant card portfolio, net of applicable taxes) for the six months ended June 30, 2002 was $5,677,000, or $0.77 per diluted share. This compares with consolidated operating income of $3,198,000, or $0.68 per diluted share, for the six months ended June 30, 2001, an increase of approximately 13.2%. Consolidated net income for the six months ended June 30, 2002 was $6,022,000 or $0.82 per diluted share. 2'7 � 01 Aug 02 10:45a Shepherd PR 760 340 4199 p.15 On July 17, 2002 First Community closed a follow-on registered public offering of 3.4 million shares of its stock at a price of $24.50 per share and closed today the underwriters' over -allotment option for an additional 510,000 shares of common stock from First Community at the same price. The net proceeds are expected to be used for the cash consideration portion of First Community's three pending acquisitions of Upland Bank, Marathon Bancorp and First National Bank, all of which are expected to close during the third quarter of 2002. Copies of the final prospectus may be obtained from Friedman, Billings, Ramsey & Co., Inc., 1001 19t' Street North, Arlington, Va., 22209. As of June 30, 2002, First Community Bancorp is approximately a $1.2 billion bank holding company. Forward -Looking Statements This press release includes forward -looking statements that involve inherent risks and uncertainties. First Community Bancorp cautions readers that a number of important factors could cause actual results to differ materially from those in the forward -looking statements. These factors include economic conditions generally, including those resulting from the terrorist attacks of September 11, 2001 and their aftermath, and competition in the geographic and business areas in which First Community Bancorp operates, inflation or deflation, fluctuations in interest rates, legislation and governmental regulation and the progress of integrating the operations of the banks we have acquired. 2 c&t,, 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: STUDY SESSION: Consideration of Acknowledgment PUBLIC HEARING: Area Applications RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: Once the names of those being recognized are approved by the City Council, the bronze plates of the acknowledgment area monuments will be sent to a water jet engraver to have the names etched into the plates. It is estimated that the cost of adding the names to the bronze plates will be $35 per name and $3.25 per letter per name. It is anticipated that the cost of engraving and shipping the bronze plates will be $5,000. The Art in Public Places Account can fund the cost of this process, as the names are an integral part of the artwork. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 18, 2001, the City Council approved the criteria for the Acknowledgment Area monuments for veterans, artists and sports figures to be located on the Civic Center Campus, as provided in Attachment 1. The criteria for each area is listed below: Veterans: 1 . 3 year resident of La Quinta (past or present); and 2. Proof of Military Service: Form DD-214 or Notice of Separation The following classifications are considered Veterans: All branches of the Military identified by the Department of Veteran's Affairs; Reservists who have served a minimum of six (6) years; and Merchant Marines who have served on Active Duty. i. � 250 Artists: 1 . 3 year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition in a field of the arts; and 3. Contributed to the City of La Quinta's image; and 4. Nomination form must be signed by 10 La Quinta residents The field of art includes the following categories: Painting, sculpture, tile work, the performing arts, architecture, and landscape architecture. Sports: 1. 3 year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition; and 3. Contributed to the quality of life for the citizens of the City of La Quinta; and 4. Nomination form must be signed by 10 La Quinta residents Sports are identified as all formally recognized sports activities. Applications have been distributed to the various organizations and press releases were issued regarding this program. As of this report, 28 applications for veterans have been submitted, 3 applications for artists and 6 applications for sports figures have been received. Once the City Council approves the names of those individuals to be recognized as part of the Acknowledgment Areas, the names will be etched into the bronze plates as part of the artwork. It is anticipated that this process will take approximately 6-8 weeks. Attachment 2 provides a sample of the size of the wording to be etched on the artwork with the name of the recipient and the years of service. Attachment 2 provides only the names of recipients that served in the U.S. Army, and is used only as an example to demonstrate the size and space needed for recipient names. It is the artist's recommendation that the lettering be % inch in height to provide readability from a short distance from the Acknowledgment Area art pieces. Due to the size of the letters, and the number of recipients that could be included as part of the Acknowledgment Areas, it is proposed that only the name of the recipient and the date of service be included on the bronze plates of the artwork. The artist has suggested that each plate on the Veteran's Acknowledgment Area be specified with a branch of the military on the top of the plate, so as to not use space next to each name with redundant information. Attachment 3 provides an example of the amount of space needed to include additional information of the position held by the recipient upon discharge from military service. Should the City Council direct staff to include the position held by the recipient, adding future names may require additional pieces of artwork to be added to the site to accommodate those future names. By adding the position held by the recipient, the cost of engraving the names will be increased by $3.25 per letter, n G�2 thereby increasing the total cost of the engraving by approximately $500. VETERANS: The following applications* have been submitted for consideration as part of the Veteran's Acknowledgment Area: Name Branch of Service Date of Service Jacques Abels Navy-Lt. Senior Grade 1938 - 1955 Vivienne N. Abels Army-S. Sgt. 1943 - 1945 Robert Alcala Air Force-S. Sgt. 1953 -1966 Robb Atkins Navy 1943 - 1946 Hayden M. Bower Army-Lt. Colonel 1941 - 1945 William L. Clapper, Jr. Air Force 1968 -1990 Robert Craven Army 1969 -1970 Seth Etin er Army -Air Corp. 1942 - 1946 John G. Fleck Air Force 1951 -1954 Robert E. Hicko Army-S. Sgt. 1941 -1945 James T. Hogg Army- 1s` Lt. 1942 -1947 Eileen M. Howley Army -Technician 1945 -1947 Raymond L. Howley Army -Technician 1941- 1945 Richard Jandt Army 1960 -1963 Marshall Johnson Air Force 1943 -1945 Emanuel E. Marmer Marine Corp 1952 - 1954 Betty J. Marra Army-WAAC/WAC 1943 -1949 John Marra Army-PFC 1941 -1945 Clint Jay Miller Navy -Petty Officer, 2"1 Cl. 1982 - 1988 W. Jim Murphy Navy Reservist 1948 -1956 David Edward Orme Army-PFC 1943 -1946 Mitchell Paige Marine Corp -Colonel 1936 -1964 Richard Rosa Navy 1951 -1955 Arthur L. Seay Marine Corp-Sgt. 1950 -1961 John D. Sessums Army 1946 -1948 Stanley L. Sniff Army-2"d Lt. 1944 -1946 Robert T. Tyler Navy 1951 - 1955 Fred Wolff Army 1943 - 1945 *Applications and supporting materials for the Veteran's Acknowledgment Area are on file with the Community Services Department. ARTISTS: The nominations for Artists as part of the Acknowledgment Areas require a minimum 4 Kw 003 of three years residency in La Quinta; attainment of national, state or local recognition, and contributing to the City of La Quinta's image. The following individuals have been nominated for consideration for the Artists Acknowledgment Areas: H. Andre Blanche, Gertrude (Bette) Cheney, John S. Detlie and Fred Rice. Mr. Blanche has lived in La Quinta since 1989. He worked as a commercial artist on Madison Avenue and is credited with designing the Woolite soap label that is still in use today. Since he moved to La Quinta, he has painted many scenes using the local area as his inspiration. Mr. Blanche has donated many of his art pieces to local charities to be used for fund-raisers and has received local recognition for his contribution. His information is provided as Attachment 4. Ms. Cheney has lived in La Quinta since 1990. She has been recognized by the International Society of Poets, with publication of two of her poems. Ms. Cheney has also written a historical musical entitled "The Legend of La Quinta" as part of the La Quinta Senior Center writing class. She has volunteered at the La Quinta Arts Foundation and has been recognized by the Cultural Arts Commission as the "Artist of the Month" recipient. Ms. Cheney was also the City of La Quinta's "Living For Your 90's" recipient in 1999. Her information is provided as Attachment 5. Mr. Detlie has lived in La Quinta since 1994. He was an art director for Metro - Goldwyn -Mayer studios. He also had a one-man show of his paintings at the Seattle Art Museum. Since moving to La Quinta, Mr. Detlie has been very active on the Cultural Commission, and he began the discussion that lead to the founding of the Coachella Valley Arts Alliance. His information is provided as Attachment 6. Mr. Rice lived in La Quinta from 1974 to 2000 and was very instrumental in developing the City's logo and the mascot, as well as the Chamber of Commerce's logo. Mr. Rice was also involved with the incorporation efforts in forming the City of La Quinta. His information is provided as Attachment 7. SPORTS FIGURES: Beverly (Hanson) Sfingi, George Blanda, Charles Knox, James Hardy, Samuel Chavez and Michael Craven have been nominated for consideration as part of the Sports Figures Acknowledgment Area. Ms. Sfingi has lived in La Quinta since 1946. In 1950, she was involved with the Ladies Professional Golf Association (LPGA) and played during its inaugural season. Ms. Sfingi has served on the Desert Sands Unified School District Board of Education from 1973 to 1982. She has also been an active volunteer for the Boys and Girls Club of the Coachella Valley by working on their annual golf tournament, which is a very large fundraiser for the organization. Her information is provided as Attachment 8. - CC, Mr. Blanda has been a resident of La Quinta since 1988. He has been recognized by the Pro Football Hall of Fame and was named to the AFL -NFL 25-year All Star Team. Mr. Blanda has actively supported the Boys and Girls Club of the Coachella Valley both financially, as well as through his generous donations of autographed items for fundraisers. His information is provided as Attachment 9. Mr. Charles (Chuck) Knox has lived in La Quinta since 1992. During this time, he has been very active with the Boys and Girls Club of the Coachella Valley in both his fundraising efforts for the organization, as well as his financial support. Mr. Knox was the head coach of the Buffalo Bills, Seattle Seahawks and Los Angeles Rams. His information is provided as Attachment 10. Mr. Hardy has lived in La Quinta since 1990 and has been very active as a volunteer football coach at La Quinta High School since 1995. He was part of the Detroit Lions 1952-championship team. His information is provided as Attachment 11. Samuel Chavez has been a resident of La Quinta since 1986. He received local recognition from the City Council on April 28, 2002 as a member of the CIF Southern Section Division VIII Championship football team. He has also received the Distinguished Athlete Award from the United States Marine Corp. His information is provided as Attachment 12. Michael Craven has been a resident of La Quinta since 1983. He received local recognition from the City Council in 2000 as a member of the CIF Southern Section Division VIII Championship football team. He has also received recognition from the United States Navy Scholastic All -America Team, as well as other local recognition. His information is provided as Attachment 13. Once the individuals have been selected for the Acknowledgment Areas, staff will confirm spelling of names and dates with the individual prior to having the names placed upon the bronze plate. Upon completion of the Civic Center Campus project, a Civic Center Grand Opening will be held. A portion of the Grand Opening ceremony will include a dedication of the Acknowledgment Areas, with a certificate being issued to each of the recognized individuals. Due to the costs associated with the inscription of the names upon the bronze plates, it is anticipated that addition of future names will be submitted for City Council consideration on an annual basis, beginning with the first City Council meeting of August 2003. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Gus 1. Authorize the names of veterans to be included on the Veterans Acknowledgment Area, and include the following people as part of the Artist and Sports Figures Acknowledgment Areas: Artist: H. Andrea Blanche and/or Artist: Bette Cheney and/or Artist: John S. Detlie and/or Arist: Fred Rice and/or Sports Figure: Beverly Hanson Sfingi and/or Sports Figure: George Blanda and/or Sports Figure: Chuck Knox and/or Sports Figure: Jim Hardy and/or Sports Figure: Sammy Chavez and/or Sports Figure: Michael Craven and authorize the expenditure of Art in Public Places funds in an amount not to exceed $5,000 to add the names to the bronze plates; or 2. Approve one or more of the veterans and/or artists and/or sports figures and authorize the expenditure of Art in Public Places funds in an amount not to exceed $5,000 to add the names to the bronze plates; or 3. Do not approve one or more of the veterans and/or artists and sports figures; or 4. Provide staff with alternative direction. Respectfully submitted, unity Services Director 0U6 Attachments: Approved for submission by: T omas P. Genovese, City Manager 1. Civic Center Site Map 2. Actual Size of Bronze Plate and Wording Example (City Council Only) 3. Added Information to Plaque Wording (City Council Only) 4. H. Andrea Blanche Information 5. Bette Cheney Information 6. John Detlie Information 7. Fred Rice Information 8. Beverly Sfingi Information 9. George Blanda Information 10. Chuck Knox Information 11. Jim Hardy Information 12. Samuel Chavez Information 13. Michael Craven Information ATTACHMENT 4 Romance ... Begins with a first date. Ask for them at your favorite restaurant. Visit our website at v►mnv DatesAreGreat.com 1.800.223.8748 Gala Champagne Reception and Award Ceremony Sunday, April 7, 2002 Ballroom The Lodge at Rancho Mirage 68-900 Frank Sinatra Drive Rancho Mirage, California I 0 i'4 notables Chef # s Tania Paneno Chef/Owner The Polo Farm Inn Dessert Date Courvoisier & White Chocolate Cheesecake Tania Paneno is Chef/Owner of The Polo Farm Inn, a bed and breakfast in the Coachella Valley's Vista Santa Rosa region. Avid polo players, Tania and her husband Jay were attracted to the valley in 1990 because of the equestrian lifestyle. Tania's life long love of cooking, combined with her love of horses and the farm lifestyle evolved into a Bed & Breakfast concept. Tania graduated with an Associate of Arts degree in Culinary Management from College of the Desert, headed up by Chef Steve Beno. She participated in numerous special culinary projects including ice carvings, catering, and specialty teaching. Tania also graduated from California Sushi Academy and continues to take specialty classes at Southern California School of Culinary Arts in Pasadena, and Santa Fe School of Cooking in Santa Fe, NM. Chef # 9 Tiburcio nevi Pasty Chef, Marriott's Rancho Las Palmas Resort Dessert Date Mousse Parfait Pastry Chef Tiburcio Ned loves to create intricate sugar and chocolate sculptures, showing them off amongst his pastry displays. For the past several years, he and Marriott's Rancho Las Palmas Executive Chef Miguel Morales have teamed to compete in the annual Gingerbread Festival with great success. Ned began his career at Rancho Las Palmas in 1983 as a steward, soon transferring to the bakery department where he learned to make croissants, pastries, breads, and other baked goods for banquets. Recognizing his talent, the Marriott Corporation sent Ned to Washington D.C. for advanced baking courses, while he continued to learn on his own experimenting with new recipes and reading books on baking and general culinary techniques. Ned was promoted to Pastry Chef eight years ago. Ned spends time off with his wife and their four children. The Ned family enjoys dining out at top area restaurants. H. Andre Blanche Featured Artist H. Andre Blanche was t featured plein-air artist for the 20 Date Chef Competition, sketching chefs at work to capture the moment. These works and his watercolor "Date Harvest" were auctioned during the competition to benefit La Quinta Art Foundation. The Campbells, who bought the painting, graciously allowed us to use "Date Harvest" as the 2002 Date Chef Competition's official poster art. Blanche's trademark of continuing his paintings out beyond the matting creates a three-dimensional look. This award -winning artist's paintings have been published in periodicals, books, and national magazine covers. He shows at juried fine art festivals throughout California, Arizona, and Nevada, and has been selected as poster artist numerous times. The La Quinta-based artist started his career at the Art Students League of New York and Pratt Institute. Blanch6 is a current member of the Phippen Museum of Western Art, La Quinta Historical Society, and La Quinta Arts Foundation. Jim "'Fitz" Fitzgerald Master of Ceremonies Veteran in the fields of radio, television and live events, "Fitz" Fitzgerald has been a host, producer and promoter for NBC Television, Showtime, Viewers Choice Pay Per View, ABC, NBX Unistar, and the Westwood One Radio Networks. At home in New York, Fitz was the popular anchor air personality for Sony's SW Networks nationwide radio format "Smooth FM." Moving to the desert with his wife and business partner Wendy in 1998, Fitz has built quite a following for his morning "Big Breakfast" radio show on Smooth Jazz 102.3 KJJZ, where he also serves as program director. On his morning show Fitz has interviewed some of the biggest names in entertainment including Barry Manilow, Sidney Sheldon, Howie Mandell, Rita Rudner, Suzanne Somers, Lainey Kazan, and Nancy Sinatra. Fitz co -produces all of the Jazz concerts in partnership with the McCallum Theatre and currently directs entertainment for The Lodge at Rancho Mirage, where he instituted the popular croquet lawn concerts. La Quinta P.O. Box 1283 • February 14,1994 H. Andre Blanche 53-445 Ave Mendoza La Quinta, CA 92253 Dear Andre: Historical La Quinta, California Society • 92253 What more can we say in the way of thanks? Your color "portrait" of our new museum is absolutely stunning and everyone who has seen it has the same reaction. Speaking for the board I must say we are overwhelmed and count the city of La Quinta as very fortunate to have an artist of your stature among us. I hope our relationship will be long and mutually beneficial. Thanks too, to your wife Rose who is obviously your strongest supporter. Our deepest thanks. For the Board of Directors and the thousands of visitors who will eventually see and appreciate your fine work on our behalf. Kindest regards, E.A. "Ned" Millis President r v14 DRAM SPECIAL THANKS TO :30 Andre Blanche ,hments La Quinta artist . Silver Medalist • Western Artists of America Competition, to 6:00 For creating and donating cover art for this program ecognition to the Historical Society.. • For creating the beautiful original painting of the museum t Finale which he and his wife Rose have duplicated and mounted )f Kinetic Art as mementos for each building fund donor. tasehore Recipient of the Gamby Award MRS STORICAL SOCIETY 4TIVE PLAQUE Laura & Ted Hinderaker Kay & Fred Wolff Tierney & Seth Etinger Yvonne & John Sessums Oberhaus-Salvatiera Family Pat & Don Cross Terry Henderson Bernice & Al Newkirk Bunny & Bob Blum Mary Ann Moore Ginny & Ed Mullins Diane & Don Adolph Honey & Rob Atkins Chris & Hal Stashi Barbara & Joe Irwin Mary Alice Bell Bette Cheney Downey Savings Lee MacKenzie B.J & Bob Hyndiuk WITH GRATEFUL THANKS TO DONORS OF REFRESHMENTS Ralphs Market Voris Market Diane and Don Adolph Honey and Robb Atkins Marge and Ed Cleveland - Cindy and Ned Millis Dottie and Fred Rice Yvonne and John Sessums -_ - - Terry Henderson AND SPECIAL THANKS TO Color Spot Nurseries Fallbrook, CA Represented locally by Bob Wright For providing and installing continuous floral color for the museum and Judy Vassler For providing museum gardening and phone services for 1994 4 $Y �SIiiRLEY BRENON =,Srw;iL To tHE DESERT.SUN. of the"Statue of Liberty and then attended The Art Studebt': League of • New York and the Pratt Institute. "Commercial art was all that was. paying in those days," he said. "I did paint on the side but son Avenue.for 28 years where I sxrwr arsr sm designed the can for Woolite cold Paintings: Andre antl Rosy,"ianehe'of ta. Quints stand in ftcir of one obis palrt#ings tlaat she framed water .soap that is still used to- day " Starting in 1973, he -went trav- MY NEIGHBORHQO16 - Ong for: two years, visiting lbiza, . . ": ; � ,_ __ ,.. ::.. _ � . - . ; �• �.. , -� ,.. .,�.� Spain, to paint and sell his work on street corners and in galleries, visited the desert. One day, we streets, curbs, sewer and water in an effort to prove that he could woke up and decided we needed systems. I don't think there will be -make a living. anywhere, some roots, so 11 years ago we one lot left within the next five . "Rosy Blanche, 68, a native of bought .here because it was more years as builders are buying them Canton,, S.D., was raised on a affordable. There were only a up and homes are being built. A farm but dater lived in Nebraska couple of houses close to us 'and new private golf course just went and Arizona. She met Andre in there were no curbs, but I fell in in two blocks away which makes Phoenix -in 1975 and after a love with the desert and the our area more desirable. This is a courtship by mail they married on cove." wonderful area to sell art because . Valentine's Day in 1977. Rosy: "And it shows as people _there are so many new homes" Between them they have five say that his paintings show that he , Rosy: "I think it is going to take children, nine grandchildren and knows and loves the desert. longer than five years before the two great-grandchildren. "I also love the peace and quiet area is completely built out, but Why did you choose this neighbor- as I -don't "feel like we're in a our neighborhood is filling up. La Qulnta COYe hood? city." We Socialize with our neighbors, fie Blar►ehes' neighborhood " Andre: "We lived in a travel trail.- What changes have occurred? who are mostly year-round work- er and in between art shows, we Andrk "We now have new big people." THE DsssRxSUN n� 1 016 According to Rosecrans, the house was not laid out on cardi- nal directions (north -south east -west) but carefully planned to lie on an axis which would frame the largest visible peak of the Santa Rosas so it could be seen from the northwest side of the living room and directly down the main garden path. Rosecrans spent a great deal of effort acquiring the lighting fixtures for the interior of the house. He originally hived a wrought iron artisan to make them to his design. It finally be- came necessary to have them made in Seville, Spain. It took until 1952 to find the fixture de- sign that Rosecrans felt was pre- cisely right for the house. In the entry way, near the liv- ing room, Mr. Rosecrans showed me several Indian relics of stone and pottery, all found on the ranch property. A serape on the wall was pointed out as coming from Toluca, Mexico. A reli- gious piece in the entry, although typical of the finest in Mexican artistry, was created for Rosecrans in Monterey. The candelabra in the dining room were from Mexico. Curtains throughout the house were all hand made in Guatemala and required much coaxing negotiations to urge the Guatemalans to weave the sev- enty yards necessary. Rosecrans referred to the tiles as Tolivera and I could not be sure whether he meant the small file tables of those on the fireplace. The dining room suite in place at the time was brought from Spain in 1925 and had many unusual hand painting characteristics. The ranch was sold to Fritz Bums, a major developer and home builder who built many post war tracts in west Los An- geles and the San Fernando Val- ley. Not a great deal has been re-, corded about the ranch and the life there while owned by the Rosecrans family. We know that Rudolph Valentino spent time there in the'20s. We know that John F. Kennedy was a guest at the ranch but no accurate date is attached to his visit. We can see and feel that the house and grounds favored(enM 'style of Gfe aloThe oasis that imgarea tells us thaweremade cooler breshingpresence. The list of es, starsand notables thated thisplace over the yds us toa little hopeful son. Per- haps those whto thispeaceful hideasome- times Quests or a se - eluded ranch buried deep in it's own forest of fruit and exotic trees. Greta Garbo, Ginger Rogers, Bill Powell, Joan Crawford, Joel McCrea, Marlene Dietrich, Errol Flynn, Kathryn Hepburn, Charles Boyer, Clark Gable and count- less others. Did they enjoy a moonlit barbecue here or gather in the crisp early morning air for horseback rides up canyon and beyond? Without real records we can only guess what tookplace or fill in the blanks from our imagina- tions. AUTOMOBILE CLUB OF SOUTHERN CALIFORNIA Richard Jandt Manager COACHELLA VALLEYY Parks and Recreation Department for Tee shirt production BROWNING FERRIS INDUSTRIES Commercial / Industrial waste management Pat Cross LA QUINTA POLICE DEPARTMENT Captain Ron Dye and the department SHERRY'S CATERING Parties Banquets Special Occassions Sherry Pena Sherry II FUME -A -PEST Andre Blanche Original artworks to benefit museum building funds LA QUINTA HISTORICAL SOCIETY wishes to express thanks to the organizations, businesses & individuals who have made donations and contributions to assure the success of this event VIVA FOUNDATION Our mission is to enhancethe quality of life In the Coachella Valley KSL REAL ESTATE NEW FAIRWAY HOMES & MODELS at PGA WEST Special Thanks to our Principal Sponsor Sienna Corporation for making the Hacienda del Gato available for this event and for putting their entire crew on "red alert" to be sure the grounds were ready for us. David Chapman Vice President CUNARD'S Restaurant' at La Quinta Bobby and Tina Cunard DARREN PRITCHARD Your Headliner DJ for the evening's entertainment COACHELLA VALLEY Mosquito Abatement for keeping unwanted guests away LUMPY'S Discount goff and fashion place La Quinta Cathedral City ARCHIE SHARP Of La Quints via Hollywood, for creating and orchestrating the special UFO presentation ONE JDYMAN CAN ks, Jessie, for truction help with `King saucer RICHARD DODSON AL DURrETT Lumber • Labor Scaffolding Miscellaneous Materials DENNIS MODRICH Financial ConsuRant Retirement Plan Specialist SMITH BARNEY Palm Desert SESAME La Quinta's newest restaurant for fine dining All Baba & Evelene COLORSPOT Nurseries serving Coachella Valley Commercial and Retailoutlets Bob Wright CARDIFF Limousine and Transportation DESERT SUN SPECIAL THANKS for printing this memenio publication Mario's Resort Parking LA QUINTA CAR WASH Mr. and Mrs. Duane A. Yougker HE ATTACHMENT 5 �_ pc O v t tj T %� T-S. (©G 2 (-'- 'P(4 Y ell kou -- o. a, Pam` Bores '-5 (,- CO --►-e.✓vt-b_er -0-�- - ca u�;�,n,�-� u o fir- L _ ?&t Al fiar, S.Q�G- f- Vo C�e dL i- eer kia, --0 �,c- +'1 c C - t 5 ,-►-� [`_l _. C _off l.- -- "4_i.L _ t�l�'► L - - au�c�,©bs_v c AT f r � son. s-w��=��_ _ s � � v_I�____�_✓� co ��_e__ �,�,-t� ©-_ cam. mxft� l w July 17, 2002 COMMUNITY SERVICES DEPT. REF: BETTE CHENEY NOMINATION FOR ARTIST -WRITER FOLLOWING ARE SOME OF THE MANY ACHIEVEMENTS OF MY NOMINEE: 1. LIFE LONG MEMBER AND SUPPORTER OF THE LA QUINTA SENIOR CENTER. 2. VOLUNTEERS AND PROMOTES THE ACTIVITIES OF THE LA QUINTA HISTORICAL SOCIETY. 3. PARTICIPATES IN THE SUMMER GOLF PROGRAM OFFERED BY THE COMMUNITY SERVICES DEPARTMENT AND ATTENDS THE THE MAJORITY OF THE TRIPS THAT ARE OFFERED. 4. VOLUNTEERS AT THE LA QUINTA ARTS FOUNDATION, WORKING FINANCE AND AMBASSADOR. 5. IN 2001 WAS THE CHAMBER OF COMMERCE REPRESENTATIVE FOR LA QUINTA, RECEIVING AWARDS FROM ALL THE ELECTED LOCAL OFFICIALS AS WELL AS A LETTER OF CONGRATULATIONS FROM THE PRESIDENT OF THE BOB CHRYSLER CLASSIC. 5. BESIDES THE CLASSIC, SHE HAS VOLUNTEERED AT THE LEGENDS IF GOLF; THE SKINS GAME; SENIOR'S TOURNAMENTS AND NUMEROUS OTHER GOLF ACTIVITIES. 6. SHE WAS CHOSEN BY ELAINE REYNOLDS TO READ ONE OF HER MANY POEMS AT THE LA QUINTA ARTS MONTH LY EVENTS. 7. SHE ATTENDED THE CITY COUNCIL MEETINGS WHEN SHE FELT SOMETHING RELATIVE TO THE INTERESTS OF SENIORS THE COMMUNITY WOULD BE NEGATIVELY IMPACTED, OFTEN EXPRESSING HER VIEWPOINT IN SONGS OR POEMS. FROM MY PERSONAL EXPERIENCE, BETTE HAS BEEN AN INSPIRATION. SHARING HER WISDOM ON MANY ISSUES, SHE HAS ALWAYS SHARED AND GIVEN FREELY OF HER TIME AND RESOURCES TO THE COMMUNITY. THANK YOU FOR CONSIDERATION OF MY NOMINATION OF BETTE. SINCERELY, i- JOYCE SIM S P N �' �t ) A $* s"".. Aug.22. 1165 =' {a rt-Jntrlligrtirrr raftar n� Luis R. Guzzo ' • ➢IUI81UUIpWI➢➢WWUIUftlnU➢IW➢I"dG!➢III'�I➢IIU➢IIIU!!NWUWICUAIWiWWIUWWW➢WWWC!ILIIWGi➢'wm';i'.".q � �' OK,'Queenie, � y; Smile Preffy �WIO➢IIIWUIIUIW➢.iUUiIW11Clp!!ll'�!iAiIiWWUWgIIU!WI➢UUUI�4GUII:11!!U!WIUIIW➢NWWUIGWUW11Wiiu1111;U!9 IF YOU'RE in need of some cheerful c o m m e n t about the old home town, then you will appre- cite the words of John S. Detlie. Not that he was always a man of good cheer. At times, from 1953 , to 1962, he could be a devastating critic of Se- attle's progress or lacki'` i of progress. But today, more than two years removed from Seattle ti < b , residence, he can look s back on those enor-�' Mously p r o d u ctive years here as the fond- ° est of his life. They were good y �x years for Seattle, too, thanks in some meas- ure to Detlie. If the finger can be pointed to a single man who JOHN S. DETUE sparked the local"ren- aissance" in music, theater, the arts generally and beautification specifically, it would have to be Detlie. The :.architect was the generator that pro- pelled Allied Arts of Seattle, the Municipal. Art Commission, the Seattle Center itself (and the World's Fair that grew out of it) and, to great ex- - tent, , the State Art . Commission. He was the first president of Allied Arts and the first chairman of- the Municipal Art Commission. Then, after a decade of the most unselfish serv- ice to the city as an "esthetic watchdog" and a thoroughbred at that, Detlie was called to one of the largest design and construction firms .in the world, Daniel, Mann, Johnson & Mendenhall of Los Angeles. He was appointed manager of the firm's architectural department. ON A WEEKEND visit: to Seattle to see old friends, he beamed when asked about his perspec- tive concerning the Queen City. "Absence makes the heart grow fonder," Detlie said. "I am quite happy in my new environment in Los Angeles, but much of me will always remain right here. You don't really appreciate what great strides have been made here and how truly beau- tiful and spirited Seattle is until you have lived elsewhere for a time. "The impact of what happened during those .-formative years made itself felt to me only re- 'ntiy. When you recognize the lethargy and dis- ierest that paralyze other American cities, youu e doubly impressed with what Seattle has done. ATTACHMENT 6 I;WM "What has it done? Well. take the t-euL_- xample. You can say all you want to ate`.; .. mportance of planners and thinkers. In esse^ Q;was the people who went out and grasped d. 'thing by its stem and thorns and made it their. own. "That is the remarkable thing about what hap- pened here. There were detractors and devil's advo- cates, but for the most part the people were of a single mind and purpose. They eventually taxed themselves to get what they wanted or they ap- proved the official actions that were taken in their behalf. "The Center is like no other anywhere in the world because of the awareness of Szattle's people. Permanent homes for a fire orchestra and a the w- ing professional drama company, a magnificent fountain, an unparalleled science pavilion and sports facility and so many more inheritances from the World's Fair that grew out of the Center. "I'm sincere in saying such a thin; cannot happen in most other cities under ordinary circum- stances. You could say that the example set here actually provided the driving force that motivated cities like Los Angeles and San Francisco into building a few similar facilities. In this business of esthetic planning and design, Seattle is out ahead." DETLIE WAS a member of the Design Stand- ards Board that planned the Center's physical lay- out and -the World's Fair, as well. "I have, a strong feeling that the development here came just at the right time — before the city went on to becoming blase or indifferent to com- munity progress. That seems to be the lamest ob- stacle in Los Angeles, which has grown so large and so unwieldy that common purpose cannot be dis- covered. There is something to learning while you're growing up." The architect has disdained involvement with civic affairs in Los Angeles for that reason and others, including "a great wish to devote myself wholly to architecture. However, he has been aware of the recent giant steps taken by Los An- geles in dedicating a handsome Music Center and a spectacular museum. "Although I have applauded such things, I could .not Help chuckling many times over the contrast in problems. Down there the planners have been talking in terms of $15 million or $20 million for a single facility and $50 million or more for a collec- tion of buildings. "Then I remembered our experiences up here when we asked Harold Shefelman whether we dared increase a request from the voters for an entir center from $5 to $7.5 million. For the entire Center,. mind you. And then I also remembered the tremendous wingding over converting the old Civic Auditorium into what is now the Opera House. "That was a hectic period, wasn't it? But Se- attle to this day may not realize what a bargain it got for its money. Imagine getting an Opera House like this one for $3.5 million' It's one of the finest anywhere. You probably couldn't replace it now for four or five times that figure. "Of course, that's only part of the story. No- where else will you find such a great interest in civic beautification and planning." How that man Detlie has mellowed in a couple of years. Los Angeles. is obviously asleep, -outside Watts, or it would have put the ex -Seattle architect to work two years ago. n1rXib . 1i. 14 cTlir E-raitir Thtirs Tuesday, July 5, 1960 W0,44TIMIN Me John S. Detlie, Leader in Arts, To Leave Seaftle. By LOUIS R. GUZZO IT'S a sad day. John S. Detlie, the community's most t distinguished leader in the promotion of beautification and the arts, announced today he will move to Los Angeles July 15 to establish a business there. De tilsaid he had been contemplating the chance for works o - art in new public buildings, a . cultural fund supervised by the city gov- ernment, creation of scenic drives with appropriate mark- ers, ' an annual program of honoring- men . and women who have attained distinc- tion in the arts and a com- prehensive plan for co-ordi- nating freeway development with beautification plans. • e o some time but that he will leave with deep regret, H.i 'sns • in Los Angeles are in- .. ------ -efinite. However, he said he pioneering Influence will probably continue _ in h i tectural ETLIE was a founder and Q first of Al - a r c ;.,;;;>v;:>,,..........;.><::< the president practice, a n d, ` lied Arts of Seattle, the group at the same >.<»;:. time, go back '" n, that helped bring greater community awareness in the into the arts and beautification.''; .film work he was r > ? He wpLs the principal force d o i n g before `.::'.' y J coming t o in the. creation . of the W7 nicipal Art Commission and ¢ ,eattle. its first chairman. The architect His.. preliminary sketches was o n c e an and; plans for the Civic Cen- art director for ter were a key trcvaI M e t r o - Gold- ning public '.app 4 of the wyn-Mayer. JOHN S. Civic Center bond issue at "The Los An- DETLIE the polls in November, 1956. geles area was. my original Later, he served on the Civic stamping ground," Detlie Center Advisory Commission said. ,Most. of my family is and the Design Standards there and I have always re- Board that developed the first tained a liking for the de- program for the center and sign work I once did at Century 21. the studio. Besides, Seattle Detlie was. personally re - doesn't need me any more. Plenty of young and imagina- sponsible for toGov- to establish tive heads have taken up the spoor Roseini the Washington. State Art fight for the arts and beauti- Council, the s e:c.o n d state fication here. The city is on council in the'United States. its way to greatness. The governor appointed him News .of his departure will its first chairman. be a shock to many individu- In his various capacities als and organizations that ' over the eight -year period, have come to rely on Detlie's Detlie proposed or developed leadership and judgment. He scores of ideas that have has had a hand in more civic won public acceptance. projects the past eight years Among them are the fund than any other man. for fountains, street tree His record of achievement plantings, elimination of util- in that short period is phe- ity poles and wires in down- nomenal and will be in- scribed indelibly in the city's town Seattle, billboard con. trol, downtown. parks, a city history.. ,- policy of allotting funds for, Rare Combination DETLIE is a combination of engineer, architect, artist and planner. A native of Sioux Falls, S. D., he obtained a degree in engineering at the University of Alabama, then 'studied four more years at the University of Pennsylvania for a degree in architecture.. — In the late_30's he was- in Hollywood designing; and constructing sets for. M-G-M Studios. His introduction to Seattle came in 1942 as a captain in. the Army Corps of Engineers. Detlie was assigned as chief camouflage officer to . the - Seattle District Engineer. It Was he who designed and su- pervised the camouflage treatment of Boeing FIe,ld, ithe Boeing plant and o t h e r military installations in the !Northwest. When he left Seattle in 1945, a close friend, John A. Conway, of�ered him a chal lenge that brought him back gas a resident. In a casual chat, ;Detlie had poipted out to ,Conway all. the -t h i n g s he ;thought Seattle needed to reach maturity as. a city. It was a long list, and Detlie said it was high time some- ,body.began working on it. Conway shot back: "T h e r why don't you stay here anc do it!" Detlie did, and Seattle cai be" grateful for it. --- _ r In addition to his archi- tectural and civic work, Det- lie found time to pursue an- other interest, painting. He had a one-man show at the Seattle Art Museum several years ago and has been rep- resented in the museum's Pa- cific Northwest Annual. He didn't mention it, but its possible a personal trag- edy- has had something to do with his decision to leavers city that owes him so much and which he loves. -A year ago, Chris, 3-year-old son of John and Virginia Detlie, was drowned. in an accident. at a home pool. Perhaps the memory. of -that accident has not diminished, and remi fders of it . are . too numerous here.. Whatever the reason for hl's departure, Seattle should not I him go without some pub- lic'expression: of gratitude for the amazing things he. accom- Wished here. nt 1,:s W -�z� Rice, one of La uintals Living T di es BY $RUCE FESSIER 7 3 %- THE DESERT SUN Fred Rice, who was so dedicat- ed to La Quinta he was named a "Living Treasure," died Monday in Thousand Oaks. He was 85. Funeral services will be held at 11 a.m. Thursday at the San Fer- nando Mission in Mission Hills. A celebration of his life is sched- uled for 10 a.m. Aug. 10 at the La Quinta Senior Center. Rice was an animator for Walt Disney Studios after starting with Walter Lanz at Universal Stu- dios. He also was a musician, song- writer, producer, inventor, mar- keting man, photographer, teach- er and historian who considered his 62-year-marriage to Dottie Koller his proudest achievement. He was awarded the Coachella Valley Humanitarian Award by Riverside County and the Living Treasure award by the La Quinta Chamber of Commerce in 1993. 0A"He did s much, it doesn' end," said his son Robert Rice o Agoura Hills. Rice worked o n ATTACHMENT 7 023 08-17-01 09:37 City of La Quinta ID=760 777 7101 ATTACHMENT 8 ��s�rt.5un DESERT DWELLER C rolfer remembers links to desert's past By L .kuR.1 WASJ IN TW. 01.ii4T S,114 NAME: Beverly Hanson, Slingi HOME: La Quinta PROFESSION: Sfingi is it professional golfer and instructor. She's won 16 tournament , sincluding her fast professional outing at the LPGA inait- 9wal sensor. in 1950. Sfingi is one of the four founders of the California Women for A.gricul- lure, and for nearly a decade, sat on the board of the Desert Sands Unified School District, WHAT MAKES HER TICK: Brfore Sfingi was malting her own headlines o,i the nation's golf courses, her ambitions actually lay in penning them herself. 13ut as a YourQ cub reporter fresh out of journalism school, she laughs about her fast assignmetlt for the local txeivspaper, "I was asked to cover the �1\4en's City Golf Championships, and I couldn't wait to see my name to print the next morning. But then the editor changed Bev to Ben, probably because he didn't think a woman should cover a men's golf tournament. "Ihere went my first byline!" WHY SHE MOVED TO THE DESERT: "My family moved here from Fargo, N,D,, in 1946 and my dad decided to construct all uffice building in Palm Village. It's still standing today on High- way I I I and San Luis Rey. "Palm Desert itself didn't exist in those days, and there were no traffic lights ift the entire desert. You could mane better time traveling from PaLn Springs to Indio on a two-lanr road than on the four lanes we have nowP' WORDS TO THE WISE, "A trite team member �+ doesn't hgvt hidden agendas_,, DO You have 8n interesting neighbor? Submit yor ideas for Desert Dweller to the Sunday features editor, The Desert sun, p.0. Box 2734, 1`61m Springs, CA 92263; of tax 10 778-4654. Sunday, June 18, 2000 _��u24 ESPN Classic - A player who wouldn't leave ATTACHMENT 9 STIHL TimmwUMTS' & E R f E 8 LUTE PREIS..0 i` ,V a 4 'TM' n • ESPN Network: ESPN.com I NFL.com I NBA.com I NHL.com I WNBA.com I ABCSport MLB SPORTSCKHTUR7 WIVURAW" IF Scores leave Golf A player who wouldn't Scores By Bob Carter Soccer Scores Special to ESPN com WNBA Scores Some athletes, like fine wines, require a little aging before savoring the sweet sm NFL George Blanda's vintage became legendary in a pro football career th, RPM.ESPN.com of success. Tennis extended longer than anyone's did. NBA NHL Col. Football Coached by legends, Blanda eventually became a star in his 30s. Then he turned M Col. BB W Col. BB back on time, competing until he was 48 in a sport dominated by younger, strong Horses faster players. Boxing Outdoors I GOG Recruiting Bear Bryant, his coach at the University of Kentucky in the late 1940s, told his fi PBA Bowling College Sports pro coach, George Halas of the Chicago Bears, that Blanda would never make it Olympic Sports the National Football League as a placekicker. Bryant, it became apparent, Action Sports Sports Business occasionally erred. ESPNdeportes Blanda was pro football's all-time leading scorer with 2,002 points (335 field goa 943 extra points, and nine touchdowns) until 2000, when kicker Gary Anderson passed him. Blanda played more seasons (26) and more games (340) than anyone became the game's oldest player. He also threw the most interceptions (277). He missed just 16 extra points in the regular season and was perfect (49-for-49) in th postseason. The 6-foot-2, 215-pound Blanda led his league in pass attempts four times (1953 the Bears, 1963-65 with the Houston Oilers in the American Football League), tit for second with Sammy Baugh and Johnny Unitas behind Dan Marino. Blanda (1963-65) and Marino are the only pros to lead their league in completions three consecutive seasons. As an Oiler, he threw seven touchdown passes against the New York Titans on r 19, 1961, a record he shares with four other quarterbacks. Thirteen times he threw four or more touchdown passes in a game, and once he unleashed 68 passes, for Houston against Buffalo on Nov. 1, 1964, a record that lasted until New England's Drew Bledsoe threw 70 in a 1994 overtime game. Blanda showed a knack for late -game heroics, particularly as a kicker. He raised Z;)I 025 http://sports. espn.go.com/classic/biography/siblanda_george.html ESPN Classic - A player who wouldn't leave game in the postseason, hitting 56.4 percent of his field -goal attempts (52.6 perce during the regular season). Pressure? "I never think about that," he said matter of factly. "I concentrate on looking at th spot where the ball will be put and watching the spotter's hands." Blanda, born on Sept. 17, 1927 in Youngwood, Pa., was a quarterback and kicker Kentucky. Bryant, who later won fame and set countless records at Alabama, arri in his sophomore year, following a 1-9 season. The Wildcats lost three games in of the next three years. Recalling the time he met Bryant, Blanda said: "I thought this must be what God looks like." Blanda was the starting quarterback his last two seasons at Kentucky (1947-48), compiling rather ordinary numbers: 120 completions in 242 passes (.496 percent, 1,451 yards, 12 touchdowns and 16 interceptions. When he finished his Kentucky career, he thought his football days were over. Bi the Bears drafted Blanda in the 12th round, and after some negotiating, Halas sig: him to a $6,000 contract with a $600 bonus. Little did Blanda know that he'd battle with Halas over his contract for years to c, After four years and no raises, Blanda almost bolted to Hamilton of the Canadian Football League in December 1952, but Halas kept him by raising his salary to $11,600. Blanda responded by leading the NFL in attempts (362) and completions (169) it 1953. However, he threw 14 TD passes and 24 interceptions as Chicago (3-8-1)1 seven games by seven points or fewer. He threw for 15 touchdowns in eight games the next season before he suffered a separated shoulder against the Cleveland Browns and missed the last four games. was the only significant injury for Blanda in his first 21 pro seasons. The Bears v those four games with Zeke Bratkowski at quarterback and finished 8-4. From 1955 to'58, Blanda was primarily a kicker and a backup to quarterback Ed Brown. In 1959, weary of his difficult dealings with Bears' management, Blanda retired, only to emerge a year later with Houston of the new AFL. Summarizing his 10 years with Chicago, he said, "I didn't have much fun." Blanda, a 6-handicap golfer who enjoyed playing pool and poker and betting on horses, had more fun in the AFL. With the Oilers, he had three seasons of more t] 3,000 yards passing, and he directed Houston to league championships in the AF: first two years (1960-61). http://sports.espn.go.com/classicibiography/s/blanda george.html ESPN Classic - A player who wouldn't leave Blanda passed for 301 yards and three touchdowns in the 1960 championship gar 24-16 victory over the Los Angeles Chargers. He led the AFL in passing in 1961, posting a personal -high 91.3 rating, and was I United Press International and Sporting News AFL Player of the Year. He threw 3,330 yards and his 36 touchdown passes were not surpassed in the pros until 23 years later, when Marino threw 48 in 1984. Blanda was Houston's leading passer and scorer in all seven of his Oiler seasons. 1962, he set a negative pro record when he was intercepted 42 times. In 1967, at 39, he was traded to Oakland, where he kicked 201 consecutive extra points over five seasons (1967-71) and played on the 1968 AFL championship to that lost 33-14 to the Green Bay Packers in Super Bowl II. His most celebrated Raider season was 1970. As a replacement for starting quarterback Daryle Lamonica, who kept getting hurt, the 43-year-old led Oaklan( four wins and a tie in a remarkable five -game stretch in midseason. Coach John Madden called for Blanda late in the first quarter against the Pittsbur Steelers, and the veteran threw three touchdown passes and kicked a field goal in 31-14 victory. The next Sunday, his 48-yard field goal on the game's next -to -last brought Oakland a 17-17 tie with the Kansas City Chiefs. He also had a tying touchdown pass and deciding field goal against Cleveland in 23-20 win and produced an 80-yard drive in the final four minutes at Denver that ended with a 20-yard scoring lob to Fred Biletnikoff that gave the Raiders a 24-1 victory. The next week his field goal with four seconds left lifted Oakland to a 2( victory over the San Diego Chargers. Dave Grayson, the Raiders' All -Pro safety, marveled at Blanda's ability. "Some quarterbacks you can anticipate," he said. "They throw the ball about the same w; every time. But not George. You can't read him. One time he'll drill it, the next ti: he'll loft it a little, then he'll float it." Though he threw only 55 passes all season, Blanda's reserve role won him the Ul and Sporting News Player of the Year awards in the AFC. Blanda scored a franchise -high 863 points with the Raiders and became the first player to score more than 500 points for three teams. Most of all, he kept perform He followed a set routine on each game day and stood by it, drinking a cup of col when arriving in the locker room, sitting by himself in the stands for a few minut and meeting with the same friends before putting on his uniform. "There's no use changing the routine, if it's working, is there?" he said. He played nine seasons with Oakland, retiring one month shy of his 49th birthda., ht //s orts.es n. o.com/classic/bio rah /siblanda eor e.html i it % 2 �� P P g g p Y _g g ESPN Classic - A player who wouldn't leave August 1976. In his 26-year career, he threw for 26,920 yards, completing 1,911- 4,007 attempts, with 236 touchdown passes. He was voted to the Pro Football Hall of Fame in 1981, his first year of eligibilit` and later was named to the AFL -NFL 25-year All -Star team. ® Send this story to a friend I Most sent stories ESPN.com: Help i Advertiser Info i Contact Us I Tools I Site Map i Jobs at ESPN.com Copyright ©2000 ESPN Internet Ventures. Terms of Use and Privacy Policy and Safety Information are applicable to t site. http://sports.espn.go.com/classic/biography/siblanda george.html NFL.com: Seventy-one nominees on Hall of Fame preliminary ballot ATTACHMENT 10 1,0 C40 1 In Association with scwSRorix —Corm FANTASY DRAFT TEAMS PLAYERS SCHEDULES NFL INSIDER TV Et RADIO TICKETS AUCTIONS SEARCH NEWS STATS ROSTERS DEPTH CHARTS SCORES STANDINGS NFL NEWS Seventy-one nominees on Hall of Fame preliminary ballot CANTON, Ohio (Oct. 29, 2001) -- Seventy-one former players, coaches and contributors make up the preliminary list of modern -era nominees for the Pro Football Hall of Fame's Class of 2002. Included on the extensive preliminary list are 11 first -year eligible players, six former head coaches and six contributors, including NFL Commissioner Paul Tagliabue. CBS - CBS NFL SHOP Nominees eligible for election for the first time include quarterbacks Jim 9 First-time Kelly led t Kelly, Bernie Kosar, and Jim McMahon, tight end Keith Jackson, to four AF NFLPlayers.com offensive linemen Ray Donaldson and Guy McIntyre, defensive linemen champion! Games Ray Childress and Sean Jones, linebackers Clay Matthews and Darryl Talley, and kicker Nick Lowery. RELATI 1 O`"SlP°rtd�;'Com To be considered for Hall of Fame election, a nominated player must • Presea Fantasy Football have been retired at least five years. For a non -player, there is no 2002:Leagues mandatory retirement period, but a coach must be retired before he • 2002 fi now forming -- join a league may be considered. A contributor, who is a nominee who has made outstanding contributions to pro football in capacities other than playing • Trackir Prisco: (tams' or coaching, may still be active in his pro football career. coachi Warner rises to No. 1 among NFL's best 50 The Hall's Selection Committee, by a straight plurality vote, will determine 14 modern -era finalists from the 71-nominee list. The 15th Glazer: AFC south member of the finalists group that will be announced in mid -January is RBs try to shed former NFL head coach George Allen, the recommended candidate of in ury stigma the Seniors Committee, which reviews the qualifications of those players, coaches, and contributors whose careers primarily took place L more than 25 years ago. The Class of 2002 will be determined at the Selection Committee's annual meeting, which will be held on Saturday, Feb. 2, 2002, in New Orleans, the day before Super Bowl XXXVI. The election results will be announced immediately after the meeting at a press conference in the media headquarters. While there is no set number for any class of enshrinees, the current ground rules do stipulate that between four and seven new members will be selected each year. Preliminary list of nominees for the Class of 2002 http://www.nfl.com/ce/multi/0,3783,4458593,00.html NFL.com: Seventy-one nominees on Hall of Fame preliminary ballot Nominees in First Year of Eligibility Quarterbacks: Jim Kelly, Bernie Kosar, Jim McMahon, Tight End: Keith Jackson Offensive Linemen Center: Ray Donaldson Guard: Guy McIntyre Defensive Linemen: Ray Childress, Sean Jones Linebackers: Clay Matthews, Darryl Talley Kicker: Nick Lowery Additional Nominees For the Class of 2002 Quarterbacks: Ken Anderson, Jim Hart, Neil Lomax, Jim Plunkett, Phil Simms, Ken Stabler Running backs: Ottis Anderson, William Andrews, Roger Craig, Chuck Foreman, Greg Pruitt, Mark van Eeghen Wide Receivers: Cliff Branch, James Lofton, Art Monk, Drew Pearson, John Stallworth Tight Ends: Dave Casper, Todd Christensen Offensive Linemen Centers: Dave Dalby, Don Mosebar, Jeff Van Note Guards: Joe DeLamielleure, Russ Grimm, Bob Kuechenberg Tackles: Joe Jacoby, Mike Kenn, Jim Lachey Defensive Linemen: Elvin Bethea, Dave Butz, Fred Dean, L.C. Greenwood, Dan Hampton, Claude Humphrey, Ed "Too Tall" Jones Linebackers: Harry Carson, Randy Gradishar, Wilber Marshall, Rod Martin, Karl Mecklenburg, Matt Millen, Jerry Robinson, Phil Villapiano Defensive Backs: Lester Hayes, Donnie Shell, Jack Tatum, Roger Wehrli Punter: Ray Guy Coaches: Bill Arnsparger, Don Coryell, Tom Flores, Jimmy Johnson, +huck Knox, Bill Parcells Contributors: Ed DeBartolo Jr., Ben Dreith, Art Modell, Paul Ta.gliabue, Ralph Wilson Jr., Ron Wolf 030 http://www.nfl.com/ce/multi/0,3783,4458593,00.html ATTACHMENT 11 FROM :Morgan Chery I Ward FAX NO, Jun. 17. 206- r § V {( N 1 •' r p `i-.. �' rIVN ltKrV �,T, i,r �+" 'a al 'r t o f > fl �,r�i .•.t .r(." ..!:ro'r'• iji.,.., A.P 1`,,.e,! t ..�:'Y,' �'<.. :!4'.' , .. •^ "5..'R G':• +:fir :a"i''.: r': f ••f'l ' ''i:,; ��. :'t �4aS;•' •^'Y: '. r:v: `•fSFw '•rV.f, �,: .v,. G' .,. �:. ..:..i ;,', : ...1', �'•,'•"•y.1, ::fY .� r#�... Rf.M�.. i%� �:�.\. 5 '�A.:1 �.r1�'.':,n;': ' �. � .�'.9 i # .r I` 1 tlJ i j � .' F„'v /��..,. t'u• }•"•,(r }��ylr�fy 9K..••, ,% r 5 r IM1 ' NSA �• / 1 1v F' 1{ ! � t �'' • f r4 n t. gWtarboek Jinn itardy'lod the Trojans IA >' p and punting in '43 and �� GS ♦ w t• IS% ., f `tic M. r rr,,, b4�►.`St., �y. y7i ,.. :r:. �I .. ."�S'/� r �a 1:.. �q• ��•S•,..+�. ,5hro�'1'r •�•�.�._ "ira�y rY � I• � } �� " •Y f «"l u3� •'W��4t�t r ; FROM :Morgan & Cheryl Ward. -` FAX NO `' Jun.. 17 200210:15AM P2 ...Within the ranks of Coachella: Valley's greater faction of football fanatics, is a covey of card-carrying.fpi-iner football heroes. Committed USC alumni; they;are bent..an preserving the legends of Tommy Trojan and of their 'o�vri days gone by on the field and off. Whether they huddle in sports bars to reminisce, take road grips to home games or spearhead fundraising efforts for the private insti- tution, they'rre all givir g-rev vaLT-The Tel college try. - Indian Wells Country Club on a balmy: night in May was your typical zillion -dollar set- ting, with handsome valet parking atten- dants looking as if they were straight front MTV, a backdrop of tawny rxtou;;tainscz W- test' of "Lost Horizon,' and a pristine golf course with each perfect blade of grass ICW.ik- ing serial numbered, However, I was not there to meet the Annenbergs, Merv, or even an ex -presi- dent or two. The event was "The Trojans of the a festive gathering to hear TJniversity of Southem C'.alifomia's Coach Paul Haci tt spin the upcoming season for the faithful. Future games - USC vs. Oregon game September 23 and 0W vs. Notre Dame. game October 16 — Would bring the desert Trojans together again. Howovcr this pre- sea•;on occasion was a shovv•stopper. Thera_ was a duo of gorgeous cheerleaders with skirts up to there, a chunk of the Godzilla- sized Trojan Marching Band, silent auctions of sacred USC paraphernalia, film of last year's season edited to show that we should have been national champions, and an inspi- rational call to vanquish the UCLA Evil Fx1pire just once while we're alive to watch, For nu, it was to he the. full Imcnr of an Impossible'drearr.. Througr+out my life,'l have never faltere;l in rely devotion t r the Trojan fcx>tbali, tear•:. Each of my three hor.- eymoors, for instance, were planned to c..oJncldc with away -garner so as not to waste the airfare. There's $1,M) in my will for the USC player who scores -. is last touchdown er:dmg a perfect season:' It is this devotion that drove me to In,lian tNells that evening. I knew. tnat some of the greatest Trojan football heroes lived in the valley,'and l tNas here to F;wn over my favorites. Tlrs A list celebrity fund -rater was my golden o;;portunity to rub snoui- dem,.listetz Mack -jawed, and schirooze with a few pemonal heroei from year, ago who had clawed thoir way into ;ny Sethi onSc7c�lis more than any mogul orh�:ad t)f state eve_, could. And i wa, nest to be pisappointed. Here are some of Troji;i Kerner, of the desert I met Mr. Trojall Mary Goux didn't win the 1• risman, naves made All-Amcrican He has 't even ■u..�w�!.'`,.' is x� been a head coach. But no one !n USC his- tory his felt this same loyalty toward the school. To- say that he bleeds Cardinal and Gold would bo an underst+tomont. Goux has lived in 1'alm Cesert for tc;e !,,i-t decade and loves the peace are, trap- qui�ity • e,pecially now when he':; accorn- modoing three hk)ck suqgeries. But this is a guy that used to do 49 pushups on one hand, and none of the messianic fcivor is gone. He's the president and mewing force of the iocal T JSC support goup, The Troiztnt . of the Desert. "I wint to spend these years rebuildirg tiie Trojan family.and keeping the sI>irit of Troy alive iri the desert," !hc football player confided to me over drinks. "I don't want it,to be only about raising money for athletes, but having fun. Thcre.'s noth- in� like 135C fans, except Notre Dame fans. We have the pas,ion, lt�yalty, all that stuff. That's wheat the desert needs — Troy is a reliE on.' As p;irt of Trojan roots to thn loc i area, Goux mentioned that iegendary coac-it John McKay (1960-'75) returns here annually front ranuiry t:>"A His pe•rnmvv•, bo,tW '�1�3 u3t by Rub in`Carson. FROM :Morgan & Cheryl Ward FAX NO. Jun. 17 2002 10:19AM R5 called roe snapping the ball 80 times a day during the off season, he said. 1 got married that summer to my first wife, Barbara. On the honeymoon, i snapped the ball to her in our hoo e_-•! room. Her hands got so sore, she started to catch the ball with pillows." The next year, he was elected cu-captain, and credited all the success to his honeymoon. The Greatest', ()Uai-terh t(_i%- 1Vhen greiv quarterbacks are.- ctrsspd umonc, (.•SC: i,.',dicts, uric of thcIm always is Jim Hard- rrdy is 76 now and lives in l.a Quinta with nis spou.w.., Henrietta (Hank). They recently celebrated their 34th anniversary. The forfV..er quarterback works at the Bank of La Jolla in Indian Wells, but always finds tinge to keep in touch with fellow old, time Trojans like halfback lark Kirby of La Quinta and linebacker Gregg Slough of athedral City. He also told me that there <.,<• a for of hit; tirrio 1;5C. donor:; who call dc:wrt home 4riostly rn oga•r;,neher ), but tiie only one fie knew porsonally waS stoi:kbroker Paul Jcrikin', of Indi:ln Welk" pn_sidcnt of the Bob Hope Chrysler Clmssic tournaments. To qualify is i mcga-donor. yot.l hive to ,hail out $,;50,000 for an endowment which qualified yott for :, team plane h-ip, Great Coliseum spats, year-round Campus parking and a chunk of the Trojan bind shovai• 'r your private. parties. Lik• here in Coachella Valley, Hardy i:rrusc(i with tho Trojan spirit from the start "JirY;'s tnain goal in life was to play for l: S(:., and his happiest day was the first tints he riri clown tire: tunnel at the Coli carr in a Trojan ur.lform," testifies his tivifC. "H ; fi,thar-u4 ,� telegraph operator for 4Vestem Union," sh-, continues, "who worked to the Coliseutr press box, and'Jim went to all tale garllcs with frier. Th ,t's how he got hooked and stayed liouked. He'-; Still a No. I fan, just like ,nny kicl hcstlr'natz." Hardv led the Trojans :n oass g and punting in 1943 and '44. his ;reattst game A'3_, the 1944 (lose Bowi, whir_h was the First cute ever to pit two West ('0ast teams against each other, due to travel restric- tions, He crushed Washington with a record -tying threo touchdowns The next year he led the Trojan~ in a w:pe-out of Tennessee in the '43 Rose Bowl. If you pi,-.ked up the, 1,os Angolr; Times the next day, the page on(� bj,nnor prodaimed i "SC BEATS VOLS, 23-0." Below, in a type contin,jed w page 37 �. x I - ft�m Resort F'for Mpn, Women & Children MacMIllan's Is your one atop destir�atlan for cruise and resort wear, the selection of Ian orful aloha ahirtg and ' ►, sun t dresses outside the Islands. All sties "tat". N DRESSES a ALOHA SHIRTS ORTS • TOPS • COVERUPS SETS • FLOATS • SANDALS SARONGS • EARRINGS • HATS k � 0. < ' �� sert Headquarters for: WORLD •.TOMMY HAHAMA FYN SPOONER • KAHALA TROPICAL TANTRUM 1,RICHARDS PARADISE FOUND 99 N. Palm Canyon Ddvew 1m Springs, Californii N (760) 323-29' ieeateel Taoheva 'Dr. and Tmarlsk Rd. Open daily 10am V 33 is FROM :Morgan & Cheryl Ward FAX NO. : Jun. 17 2002 10:20AM P6 Trojans of the Desert continued from page 19 not half the size, "Patton Hammers Germans Back in Belgium: Nazis Open new Smashes at 7th Army." After a stint in the Navy, Hardy wanted to go to law school, He had no designs on ari on -going pro. ("I had never seen a pro gaine and didn't know what it was all about,., he says.) But tho lure of the big payday got hire started on a brilliant professional career, 9nd he played eight seasons with the Rams, Cardiraic, and the Detroit Lions' 1952 NFL championship team. "I was beginning my family of five kids then," he says, "and the first year I played it was to get furniture and a car. The next year I rationalized a vacation. Then it was the :emnd place in the desert. And so on, "1 love it here in La Quinta. I don't go to a t e games anymo e. it I 250 miles of white knuckle driving and I only have the energy for the big one-,. 1 watch all the games on TV, but I still try to recruit for the Trojans. We have a kid here that's a speed-bumer, but at 61", the coaches tell me that he's too short to play iquarterback. Hall, we've had three or four years of .tall quarterbacks, and the passes still get blocked by the opposing linemen. All die great quarterbacks I car. think of weren't 'hat tall.' Inserts Hank: 'Especially hint." Mr. Clutch Al Carmichael resides in Palm Desert and has spent the last 20 years in the real estate business. Like Goux, fit agreed that there was nothing like LISC, spirit. "Sure, there's quite a few UCLA peo- ple who live out here," he allowed, "but noE>ody knows where they are. They dis- appear after four years. But not u-. Nlaybe it's because we're a private school and money has to be raised all tbp time, so there's no place to hide. He's in the midst of writirtg a book on his exploits with the Careen %y Packers where, after playing almost every posi- tion, he became a kick rectum specialist in the 1053-58 seasons. The book is tentatively titled: "The Specialist! For many years he held the NFL kick-off return rev rd of '108 yards. I remember him best for his quick thinking during, the SC•UCTA fan rc c>f 1052. `We were boon unbeaten a,) J untied, and it was supposed to be fir t;te national championship. We won the game 14.12, W'. art an air conditioner ' .,,**th.,,,envirornentally sound • r? refry erant. iron Families have enjoyed higher effiencies and quieter operation with environmentally sound refrigerant PuPPI, Just call Bryant to the rescue, t LOU ... au FAM rrrK a cwu wrr S.r. rsa AIR CONDITIONINC AND HEATING COMPA w"u ✓ - 1253A VALDIVIA WAY, CA; 92262 323-4776 v34 LA QUINTA BLACKHAWKS ATTACHMENT 12 2001 DVL and CIF CHAMPIONS • HONORS Offensive Player of the Year - Desert Sun Back of the Year - LA Times Desert/Mountain Region Team Riverside County First Team - Utility Player ALL DVL First Team ALL CIF First Team CO -Offensive CIF MVP Frederick Collins Most Valuable Player - Desert Sun Player of the Year - LA Times Desert/Mountain Region Team Riverside County Garland Rose Award Player of the Year ALL DVL Offensive Player of the Year ALL CIF First Team CO -Offensive CIF MVP CalHi Sports ALL STATE First Team Multi -Purpose CalHi Sports STATE Medium Schools Player of the Year Jarered Morgan ALL Desert Sun LA Times Desert/Mountain Region Team Riverside County Honorable Mention ALL DVL First Team ALL CIF First Team Ryan Flores ALL Desert Sun LA Times Desert/Mountain Region Team ALL DVL First Team ALL CIF First Team Fernando Chacon ALL DVL First Team Joe Jiannoni ALL Desert Sun ALL DVL First Team ALL CIF First Team CJ Achee ALL DVL First Team Ryan Burt ALL Desert Sun Riverside County Honorable Mention ALL DVL First Team ALL CIF First Team Michael Young ALL Desert Sun DVL Honorable Mention Justin Sheehan ALL Desert Sun DVL Honorable Mention Blackhawks vs Opponents Valley View Pre -season Won 25-13 Elsinore Pre -season Won 20-7 Paloma Valley Pre -season Tied 42-42 Cathedral City League Won 36-30 Yucaipa Pre -season Won 34-14 Desert Hot Springs League Won 43-0 Palm Springs League Won 53-38 Coachella League Won 48-14 Indio League Won 49-7 Palm Desert League Won 41-7 CIF Division VIII Playoffs Rubidoux 1st Round Won 62-34 Victor Valley Qtr Final Won 39-20 Barstow Semi Final Won 21-7 Kaiser Final Won 21-10 CIF -SS, Division VIII, Team Ranked #1 Cal -Hi Sports State Div III, Team Ranked #4 Los Angeles Times, Team Ranked #25 Over all record: Won 13, Lost 0, Tied 1 League record: Won 6, Lost 0 CIF -SS Playoff record: Won 4, Lost 0 Jose Sarabia ALL DVL Second Team Angel Zabalza ALL DVL Second Team Justin Callin ALL DVL Second Team Nick Huff ALL DVL Second Team Lawrence Miles DVL Honorable Mention Mike Perez DVL Honorable Mention Mike Bravo DVL Honorable Mention DVL and Co -CIF Offensive Player of the Year - Frederick Collins Co -CIF Offensive Player of the Year - Sammy Chavez DVL and CIF Coach of the Year - Dan Armstrong K w"'Is Is .3 t2c, 3 6 ft N N ct i` u N 0 0 N 0 1" 037 BLACKHAWK VARSITY FOOTBALL RECORDS PASSING Completions Most Game Most Season Most Career Yards Most Game Most Season Most Career Percentage Season Career Touchdowns Game Season Career Longest RECEIVING Receptions Most Game Most Season Most Career Yards Most Game Most Season Most Career Touchdowns Most Game Most Season Most Career Longest Recep RUSHING Carries Most Game Most Season Most Career Yards Most Game Most Season Most Career Touchdowns Most Game Most Season Most Career Longest Scoring Most Game Most Season Most Career OFFENSE 18 2000 18 �'banny Armstrong 1999 158 Cvat ' 2000 298 - 1999-01 335 Danny Armstrong 1999 255 2000 5114" , isiimy Chavez 1999-01 660/0 .SaMay Chavez 4 2000 650,4 ' Sammy Chavez 10 1999-01 4 Satter Chavez 1 2000 30 S y Chavez 2001 55 '` y Cbavu 1999-01 85,; Sammy Chavez 2000 14 Jeff Webb 2000 74 Jeff Webb 2000 116 Jeff Webb 1998-00 214 Jeff Webb 1309 Jeff Webb 2612 Jeff Webb 3 Jeff Webb 12 Jeff Webb 22 Jeff Webb 22 JR Gutierrez 85 Jamal Williams 33 Frederick Collins 265 Frederick Collins 749 Frederick Collins 351 Frederick Collins 2423 Frederick Collins 6158 Frederick Collins 5 Frederick Collins 47 Frederick Collins 98 Frederick Collins 85 Jacob Pinson 30 Frederick Collins 294 Frederick Collins 492 Frederick Collins 2000 2000 1998-00 2000 2000 1998-00 1995-97 2000 2000 2001 1999-01 2000 2000 1999-01 2000 2001 1999-01 1999 DEFENSE TACKLES Most Game 15 Hector Nunez 1999 Most Season 125 Michael Craven 2000 Most Career 277 Michael Craven 1998-00 Fumbles Recovered Most Season 5 Richard Lafontant 1997 Most Career 9 Michael Craven 1998-00 Interceptions Most Game 5 Anthony Munoz 1997 Most Season 12 Anthony Munoz 1997 Most Career 21 Danny Armstrong 1997-99 Touchdowns Most Season 4 Jamal Williams 2000 Most Career 4 Jamal Williams 1999-00 Sacks Most Game 4 Richard Lafontant 1997 Most Season 13 Richard Lafontant 1997 13 Michael Craven 1999 Most Career 26 John Ingram 1995-97 Field Goals SPECIAL TEAMS Most Game 2 Ivan Monroy 1997 Most Season 3 Ivan Monroy 1997 Most Career 8 Ivan Monroy 1996-98 Longest 43 David Torres 1999 P.A.T.'s Most Game 7 Ivan Monroy 1997 Most Season 53 Mike Young 2001 ,Most Career 69 Ivan Monroy 1996-98 Punting Season Avg. 37 Jearl Zabalza 1997 Career Avg. 37 Jearl Zabalza 1997 Longest 51 Jearl Zabalza 1999 Punt Return Longest 75 Christian Reatiga 1996 Kickoff Return Longest 95 Roberto Deaztlan 1995 95 Christian Reatiga 1997 COACHING RECORD Varsity Record 60-25-1 Dan Armstrong 1995-01 2000 MISC BOOSTER RECORDS 2001 Club President 4 Yrs Dee Uribe 1995-98 1999-01 Game Announcer 5 Yrs Dan O'Grady 1997-01 -A-- �. 0 3 8 ATTACHMENT 13 vmi Kil E . ".4 V � -U P� C� °o .j■■i U V o Z *tj U w s N � U � U c � �l5•. a 2 W � W O U 1=- W J 0 U � ct orA ° . (D u .r O 3 4� -- 039 Tiat 4 4 QdAm COUNCIL/RDA MEETING DATE: August 6, 2002 Consideration of Facility Use Policies For the Civic Center Campus RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: a CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On July 3, 2001, the City Council approved the classification of Civic Center Campus which includes: a site five acres or more with the following passive amenities: a large water feature such as a lake; historical interpretation areas; public art pieces; benches; shade structures, and walking paths connecting various City buildings. This classification was added to the General Plan Parks and Recreation Element. The staff report and minutes from the July 3, 2001 meeting are provided as Attachment 1. The Civic Center Campus is anticipated to be completed within the next 30 days. Upon completion, it is anticipated that requests will be received for the use of the gazebo, amphitheater and surrounding areas. Currently, the City's Facility Use Policy does not address the use for the Civic Center Campus classification. The City Council may wish to consider a Facility Use Policy for the Civic Center Campus (Campus) that would allow participants to reserve the gazebo and/or amphitheater for private ceremonies. A redline version of the current Facility Use Policy is provided as Attachment 2. The proposed Facility Use Policy is provided as Attachment 3. s ts� Along with the Facility Use Policy for the Civic Center Campus, the participant may wish to rent the Senior Center as well, as there are no restrooms available to Civic Center Campus users. By renting the Senior Center, the participants would have access to restrooms. Attachment 4 provides a Facility Use Policy and Application for the Senior Center. In addition to the Facility Use Permit for the Civic Center Campus, and Facility Use Permit and Policy for the Senior Center, if the event has 50 or more people in attendance, a Temporary Use Permit is required, as provided in Attachment 5. In order to make the process user friendly for participants wishing to rent the Civic Center Campus, a complete packet of information will be assembled. The cover sheet of the packet is provided as Attachment 6. As reference: The Facility Use Policy will be updated again in the future, once the La Quinta Museum and Library are designed and under construction. It is anticipated that the new policies will include use of all of the City's facilities in one comprehensive packet. An additional update will be necessary as it is anticipated that the Museum and Library facilities will also have areas for the general public to rent. It is anticipated that the Library will be designed to include restrooms that can be accessed from the outside, so that events held at the Civic Center will have access to restrooms without using the Senior Center facility. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize changes to the Facility Use Policies to include the Civic Center Campus; or 2. Do not authorize changes to the Facility Use Policies to include the Civic Center Campus; or 3. Provide staff with alternative direction. Respectfully subinitted, 41��.lt��i �.. - ity Services Director }1l 002 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Staff Report and Minutes from the July 3, 2001 City Council Meeting 2. Redline Facility Use Policy Including the Civic Center Campus Classification 3. Proposed Facility Use Policy 4. La Quinta Senior Center Facility Use Policy and Application 5. La Quinta Municipal Code Chapter 9.60.170 6. Civic Center Campus Rental Checklist \\CLQADMFS1\SHARED\COMMUNITY SERVICES\CCREPORTS\CC.208.FACILITY USE POLICY -CIVIC CENTER CAMPUS 3 {a 08-06-02.DOC 003 ATTACHMENT 1 T4'!t aF 4vQut«tw AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: July 3, 2001 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Consideration of Facility Use Policies For the Civic Center Campus RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. Should the City Council adopt Facility Use Policies in which administrative fees are charged, when those funds are collected, they will be applied to the appropriate accounts. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 5, 2001 City Council meeting, the City Council considered the Facility Use Policies in regards to the City's parks, as provided in Attachment 1. The issue regarding the use of personal barbeques and inflatable amenities in City parks was discussed and staff was directed to bring this item back for further consideration. Also for consideration are the additional classifications for City facilities to be included in the General Plan Parks and Recreation Element. Personal Barbeques: The City's Municipal Code section 1 1 .44.060 (h) addresses the issues of barbeques by stating that it is prohibited to "make or kindle a fire except in a picnic stove, brazier, fire pit or other appropriate device provided or approved for that purpose by the public authorities" and paragraph (j) states "cook, prepare, serve or eat any meal, barbeque or picnic except at the places provided therefor" , as provided in Attachment 2. Currently, Fritz Burns Park is the only City park that provides barbeques. The 005 Community Park will also provide barbeques in the future. The City Attorney has confirmed that the interpretation of sections 1 1.44.060 (h) and (j) mean that the use of personal barbeques in City parks is prohibited. The issue of City sponsored events hosting a barbeque was discussed by the Council at the June 5 meeting. City sponsored barbeques can be included in the Facility Use Policies under section K (provided in Attachment 1) as approved by public authorities. This is allowed under section 1 1.44.060 (h). Copies of the Municipal Code have been posted at each of the facilities on bulletin boards. Sections of the Municipal Code which address the issues of trash, barbeques and curfew have also been posted in Spanish. Facility Use Policies: A major change proposed in the Facility Use Policies is limiting the use of inflatable amenities to Fritz Burns Park and the Community Park due to the availability of parking lots and restrooms at these two park facilities. Inflatable amenities or "bounce houses" for private parties in the park are rented by the individual hosting the party and are set up in the park for use at that party. According to the Municipal Code, Chapter 11.44. 060 (S), it is prohibited to "sell, or offer for sale any merchandise, article, or thing whatsoever, or practice, carry on, conduct, or solicit for, any trade, occupation, business or profession, unless the activity has been expressly allowed pursuant to specific provision to such effect contained in either: a permit issued pursuant to Section 11.44.040; ...or the like duly entered into or granted by the City Council." Currently, a permit from the City is not required for inflatable amenities to be brought into a City park. Staff is recommending that a section of the Facility Use Policies would require private parties planning to use inflatable amenities to apply for a permit through the Community Services Department. A permit fee would be established to offset the cost of staff time to issue the permit. By issuing a permit, section 1 1 .44.040 is being followed. The permit process will also provide a method in which the City can require the company supplying the apparatus to provide a certificate of insurance naming the City as additionally insured. The individual reserving the park site will also be required to sign a Hold Harmless clause. This condition will be provided in Section H of the Facility Use Policies. As a part of the Facility Use Permit, a refundable $50.00 Security/Clean Up Deposit is required for use of the facilities as identified in the current Parks and Recreation Rules and Regulations. Staff is recommending that a refundable Security/Cleanup Deposit be charged for private parties using inflatable amenities as part of the Facility Use Policies. The deposit will ensure the facility is left in a clean and acceptable manner after the party. The facility will be inspected for cleanliness in order to receive 30'0 i'C'6 the refundable cleaning deposit. This task can be completed by the public works staff on duty during the weekend. Should the facility be left in a clean and acceptable manner, the security deposit will be returned. If there is damage to the facility, or City staff time is required to clean after the party use, the cost of staff time will be deducted from the deposit. The staff time involved in checking the facility for cleanliness can be included in the permit fee. The anticipated cost of staff time involved with the permit process, which includes issuing the permit, reserving the location and checking the location after the event for cleanliness is $50. Also contained in the Facility Use Policies are fee changes for facilities as well as classification changes for various organizations in relationship to the use of the City's facilities. The four classifications of fee charges include: Class I: La Quinta Youth Sports Organizations; Class II: La Quinta residents, La Quinta non profit and community based organizations as well as Desert Sands Unified School District; Class III: La Quinta businesses and profit organizations, Class IV: Non La Quinta residents, organizations and businesses. Class II category facility use fees are based upon the nexus that La Quinta residents pay property taxes that are used to maintain the facilities. Class III users would be La Quinta businesses using the facility for a purpose that may enhance or promote their business. Class IV users do not contribute to the general fund, which is used to fund maintenance of the facilities. Included in section A of the Facility Use Policies is a reference to the City's requirement for a Temporary Use Permit for events of fifty (50) people or more as specified in section 1 1 .44.040 (a), provided in Attachment 3. This permit is issued through the Community Development Department. A Temporary Use Permit may also be obtained by individuals wishing to use a City facility that is not addressed in the Facility Use Policies. Park Classifications: There are three classifications in the City of La Quinta's General Plan Parks and Recreation Element. These are Neighborhood Parks, Community Parks and Regional Parks. A neighborhood park is defined in the City's General Plan as a park site between .3 and 10 acres and serves an area between 1 to 2 miles, or a population of 5,000. The service area is based upon the National Recreation and Parks Society standards and is a basic definition of a park site based upon a determined size and amenities. It is ^ n�02 007 not intended to exclude people that live outside the service radius from being able to use the parks. The City's neighborhood parks include: Adams Park, Desert Pride Park, Eisenhower Park, Fritz Burns Park, and Seasons Park. Additionally there are three other neighborhood parks either proposed or being developed. These include a 5 acre park site being developed in the near future, which is located in the Monticello development on the southwest corner of Fred Waring and Jefferson Street. Also being developed is a park at the corner of Temecula and Velasco, as well as in the Bottlebrush, Sagebrush, Saguaro area. A Community Park is defined in the General Plan as being 10-30 acres which includes play fields, court facilities, on -site parking, passive areas, as well as historical and cultural areas. The definition of a Regional Park includes a site between 31 and 100 acres with multiple sports fields, court games, picnic areas, hiking/equestrian areas and unique historical or cultural areas. At the May 1, 2001 Study Session, the City Council requested that two new park designations be included in the General Plan. These include the classifications of mini parks and the Civic Center Campus. At the June 5 City Council meeting, the recommendation to list the Cove Oasis Trailhead as a facility category was discussed. The proposed definition for a mini park is as follows: a site between .3 and one acre and includes, but not limited to, passive open areas, benches, walkways, trees, landscaping and a tot lot play area. The Civic Center Campus designation may be defined as a site 5 acres or more with the following passive amenities: a large water feature such as a lake, historical interpretation areas, public art pieces, benches, shade structures, and walking paths connecting various City buildings. The Trailhead designation may be defined as a location in which established trails begin and may include a parking lot, drinking fountain, trail signage, benches, shade structure, emergency call box and a restroom. Staff is seeking City Council direction regarding the following issues: Facility Use Policies: Adoption of the Facility Use Policies with the recommended changes; Park Classifications: Adding three new park classifications to the General Plan, Parks and Recreation element to include mini parks, Civic Center Campus and Trailhead designations. �� ti �� G 0 8 Should the City Council adopt the Facility Use Policies, the necessary changes to the Municipal Code regarding permits and fees will be provided for City Council adoption at a future City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the changes to the Facility Use Policies and include the classification of mini park, Civic Center Campus and Trailhead designation in the City = s General Plan, Parks and Recreation element; or 2. Do not authorize changes to the Facility Use Policies and/or include the classification of mini park, Civic Center Campus and Trailhead designation in the City's General Plan, Parks and Recreation element; or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Proposed Facility Use Policies 2. Municipal Code Section 1 1.44.060 3. Municipal Code Section 1 1 .44.040 SACOMMUNITY SERVICES\CCREPORTS\CC.127.FACILITY USE POLICIES.WPD a.) % C 9 City Council Minutes 8 July 3, 2001 7. CONSIDERATION OF A CONTRACT CHANGE ORDER TO MODIFY THE TRAFFIC CIRCLE AND SURROUNDING TRAFFIC CONTROL DEVICES AT MONTEZUMA AND NAVARRO WITHIN ASSESSMENT DISTRICT 2000-01, PROJECT 98-19 AREA A & B. Mayor Pena abstained due to a potential conflict of interest and left the dais. Public Works Director Vogt presented the staff report. Council Member Henderson supported leaving the existing configuration with raised pavement marker dots and revisiting this issue once the current street improvements are completed. Council Member Perkins questioned why the issue of getting an 18-wheeler truck in and out of the Post Office didn't come up before and stated he preferred eliminating the traffic circle. Council Member Adolph supported installing roll-top curbing but felt it should be delineated from the pavers with some type of height element. In response to Council Member Adolph, Senior Engineer Freeland confirmed the traffic circle will have directional signage. ` Mayor Pro Tern Sniff stated he felt the most logical option is to complete the project by reducing the size of the traffic circle and installing rolled -top curbing. Council Member Henderson agreed the traffic circle needs modification but wasn't supportive of extending the entire street improvement project for 41 days. After a brief discussion, Council concurred to leave the traffic circle as -is and to direct staff to bring it back for modification after Granite completes the current street improvements. MOTION - It was moved by Council Members Henderson/Perkins to direct staff to bring back consideration of modifying the traffic circle at Calle Montezuma and Avenida Navarro after completion of the Granite contract. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO. 2001-99. 8. CONSIDERATION OF FACILITY USE POLICIES. Community Services Director Horvitz presented the staff report. 010 City Council Minutes July 3, 2001 In response to Council Member Adolph, Ms. Horvitz confirmed the refundable $50 Security/Clean Up Deposit for private parties using inflatable amenities is expected to cover the cost of clean up. Council Member Perkins and Mayor Pena commented on the need to simplify the ordinance language regarding the use of "personal barbeques" so it is easily understood when posted. They also noted the need to clarify how the policy relates to "City sponsored" events, such as the City Anniversary picnic. In response to Council Member Henderson, City Attorney Jenson advised the ordinance can be brought back for clarification of language. In response to Council Member Henderson, Ms. Horvitz advised personal barbeques will be allowed under a temporary use permit. In response to Council Member Perkins, City Manager Genovese confirmed the ordinance language regarding "public authorities" will be revised. Mayor Pena suggested permits for inflatables be provided onsite until people become aware of the permit requirement. Ms. Horvitz advised staff can inform the inflatable rental companies of the permit requirement. In response to Council Member Sniff, Ms. Horvitz stated the Municipal Code does not allow someone to set up an inflatable and charge for use. In response to Council Member Sniff, Ms. Jenson confirmed the legality of having four classifications of fee charges. Council Member Sniff asked what method would be used to inform the public of the policies and Mr. Genovese stated "prohibition rules" will be posted at the parks and notice will be provided in the Chamber Newsletter. Council Member Perkins suggested staff look into the possibility of using the Senior Center stage facility for drama lessons. MOTION - It was moved by Council Members Sniff/Adolph to approve the changes to the Facility Use Policies and include the classification of mini park, Civic Center Campus, and Trailhead designation in the City's General Plan Parks and Recreation Element, and direct staff to bring the ordinance back to Council for language modifications. Motion carried unanimously. MINUTE ORDER NO. 2001-100. Oil ATTACHMENT 2 Facility Use Policies The Facility Use Policies have been developed to assure that Parks and Recreation facilities are used in a responsible manner and that the public's investment in these facilities is adequately safeguarded. All use and conduct shall be in accordance with Chapters 11.08 and 11.44 of the La Quinta Municipal Code. 1. APPLICATION FOR FACILITY USE 1 . The Facility Use Application shall be made in writing on the form provided by the City of La Quinta, at least five-(6) fifteen (15) working days prior to use. 2. Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit through the Community Development Department. 3. Applications will not be accepted more than six (6) months in advance of use, except for contiguous multi -day rentals. 4. All Facility Use Applications are subject to approval by the Community Services Director. 2. PRIVATE PARTIES The following will apply for use of City facilities for private parties with inflatable amenities: 1. Private parties are limited to a maximum of four hours in duration. 2. Facilities available for private parties with inflatable amenities are limited to Fritz Burns Park and the Community Park. The following will apply to for use of City facilities for private parties in outdoor settings: 1. Private parties are limited to a maximum of four hours in duration, which includes set-up and tear down. 2. All walkways and areas not specifically designated by the City of La Quinta as being included in the reserved areas will be open Adopted July 3, 2001 012 and available to the general public. 3. Use of the Civic Center Amphitheater and/or Gazebo requires rental of the La Quinta Senior Center for the same period. 3. PRIORITY OF USE 1. The City of La Quinta has first priority for all uses. La Quinta residents have second priority. All others are to follow in the priority of use. 2. City of La Quinta residents shall have priority of use in the event two applications are submitted on the same day. 4. REASONS FOR DENYING APPLICATION The Community Services Director may deny an application for the following reasons: 1. Applicant's violation of the conditions of Facility Use permits (current or prior permit). 2. Applicant's violation of the City's rules and regulations relating to the use of facilities. 3. Failure to cooperate with City staff. 4. Previous incidents where Facility Use resulted in damage to City property. 5. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. 5. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class I -IV along with the Fee Schedule for each classification. 6. SECURITY/CLEAN-UP DEPOSIT The Security/Cleaning Deposit is due with the Facility Use Application. The deposit will be refunded within five (5) working days after the event, except under the following conditions: I. I' j t Adopted July 3, 2001 013 1. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit balance of cost to City upon receipt of invoice. 2. If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the Deposit. 3. Vehicles are not allowed to be driven on areas that are not specifically designated for vehicular traffic. 8. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities involving an inflatable amenity must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. 1. PAYMENT OF FEES AND DEPOSITS All fees and deposits are considered due at the time the application is submitted. 10. USER CLEAN-UP RESPONSIBILITY The rental user of the facility shall be responsible for the following clean up upon completion of rental use: 1. Deposit all bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. Adopted July 3, 2001 014 2. Mop up any liquid spilled on floor. 3. Leave kitchen or concession stand and all equipment in a clean, sanitary condition. 4. Remove any decorations (deposit in proper trash receptacle or remove from premises). 5. All groups are responsible for setting -up and taking -down chairs and tables, and for clean up of facility and the immediate area. 6. Equipment from City facilities is not allowed to be taken outdoors. 11. FOOD OR BEVERAGE No food or beverage may be sold or served at any event unless specified on the Facility Use permit. Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. 12. ENDING TIME OF ALL EVENTS All events held in Parks and Recreation facilities must be completed by 10:00 p.m. Ballfield lights are not available after 10:00 p.m. 13. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. 1. Dance permit or business license (granted by the City of La Quinta Business License Division). 2. Police clearance (granted by the Riverside County Sheriff's Department). 3. Special daily beer or liquor license (issued by the Alcoholic Beverage Control Office in San Bernardino, California). 4. Certificate or proof of insurance naming the City of La Quinta as additionally insured. 14. DECORATIONS 9 .5. Adopted July 3, 2001 1 1 is The following requirements shall be met: 1. Decorations may not be fastened to light fixtures, tables, chairs, stage or other City property. 2. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. 3. No open flame, barbecues or other cooking devices will be permitted in the facilities unless otherwise provided by the City. 15. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not_be released until final approval of the Facility Use Application. Signage will be in accordance with Chapter 9.60.170 of the La Quinta Municipal Code. 16. SMOKING Smoking is not permitted in any City building. Adopted July 3, 2001 CITY OF LA QUINTA PARKS AND FACILITIES USE FEE SCHEDULE The following fees and charges are assessed for reservation/use by groups or individuals for the City's parks and facilities: ITEM ivic Cegnter Campus aril ntheater or azebo ivichhC nter Campus a eDo eaniong eposit Tennis Court Fritz Burns or Community Park for Inflatable Amenities Inflatable Amenity Park Cleaning Deposit Baseball Diamond Soccer Field Snack Bar Snack Bar Deposit Field Lights Announcing system Diamond Preparation (1/2 hour minimum) Bases CLASS 1 $50 per hour $100 N/C $50.00 per 4 hours $ 50.00 CLASS II $75 per hour $200 $ 5.00 hr $50.00 per 4 hours $50.00 CLASS III $100 per hour $200 $ 5.00 hr $50.00 per 4 hours $ 50.00 CLASS IV $150 per hour $200 $ 10.00 hr $50.00 per 4 hours $ 50.00 N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr N/C $ 10.00 hr $ 15.00 hr $ 20.00 hr $350.00 $350.00 $350.00 $350.00 N/C $ 15.00 hr $ 15.00 hr $ 15.00 hr $ 5.00 flat $ 10.00 flat $ 15.00 flat $ 20.00 flat $ 24.00 hr $ 24.00 hr $ 24.00 hr $ 24.00 hr $10.00 per day $10.00 per day $20.00 per day $40.00 per day Base Deposit $150.00 $150.00 $150.00 $150.00 Restrooms (Key $100.00 per $100.00 per use $100.00 per $100.00 per Deposit) use use use Sports Field $ 50.00 $ 50.00 $ 50.00 $ 50.00 Security/Clean-Up Deposit Charges NOT applicable to City sponsored events. CLASSIFICATION OF GROUPS Class I: La Quinta youth (18 and under), 501(c)3 recreation organizations Class II: La Quinta non-profit organizations and community -based organizations, Desert Sands Unified School District Class III: La Quinta residents Class IV: La Quinta business and profit organizations, Non city residents, organizations, businesses. 3,11 Adopted July 3, 2001 0,1'7 ATTACHMENT 3 Facility Use Policies The Facility Use Policies have been developed to assure that Parks and Recreation facilities are used in a responsible manner and that the public's investment in these facilities is adequately safeguarded. All use and conduct shall be in accordance with Chapters 11.08 and 11.44 of the La Quinta Municipal Code. 1. APPLICATION FOR FACILITY USE 1. The Facility Use Application shall be made in writing on the form provided by the City of La Quinta, at least fifteen (15) working days prior to use. 2. Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit through the Community Development Department. 3. Applications will not be accepted more than six (6) months in advance of use, except for contiguous multi -day rentals. 4. All Facility Use Applications are subject to approval by the Community Services Director. 2. PRIVATE PARTIES The following will apply for use of City facilities for private parties with inflatable amenities: 1. Private parties are limited to a maximum of four hours in duration. 2. Facilities available for private parties with inflatable amenities are limited to Fritz Burns Park and the Community Park. The following will apply to for use of City facilities for private parties in outdoor settings: 1. Private parties are limited to a maximum of four hours in duration, which includes set-up and tear down. 2. All walkways and areas not specifically designated by the City of La Quinta as being included in the reserved areas will be open 3 J Adopted August 6, 2002 - 018 and available to the general public. 3. 0 5. C.3 3. Use of the Civic Center Amphitheater and/or Gazebo requires rental of the La Quinta Senior Center for the same period. PRIORITY OF USE 1. The City of La Quinta has first priority for all uses. La Quinta residents have second priority. All others are to follow in the priority of use. 2. City of La Quinta residents shall have priority of use in the event two applications are submitted on the same day. REASONS FOR DENYING APPLICATION The Community Services Director may deny an application for the following reasons: 1. Applicant's violation of the conditions of Facility Use permits (current or prior permit). 2. Applicant's violation of the City's rules and regulations relating to the use of facilities. 3. Failure to cooperate with City staff. 4. Previous incidents where Facility Use resulted in damage to City property. 5. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class I -IV along with the Fee Schedule for each classification. SECURITY/CLEAN-UP DEPOSIT The Security/Cleaning Deposit is due with the Facility Use Application. The deposit will be refunded within five (5) working days after the event, except under the following conditions: Adopted August 6, 2002 J33 019 1. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit balance of cost to City upon receipt of invoice. 2. If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the Deposit. 3. Vehicles are not allowed to be driven on areas that are not specifically designated for vehicular traffic. 8. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities involving an inflatable amenity must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. 1. PAYMENT OF FEES AND DEPOSITS All fees and deposits are considered due at the time the application is submitted. 10. USER CLEAN-UP RESPONSIBILITY The rental user of the facility shall be responsible for the following clean up upon completion of rental use: 1. Deposit all bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. 3,1 Adopted August 6, 2002 VS ' ! �V 2. Mop up any liquid spilled on floor. 3. Leave kitchen or concession stand and all equipment in a clean, sanitary condition. 4. Remove any decorations (deposit in proper trash receptacle or remove from premises). 5. All groups are responsible for setting -up and taking -down chairs and tables, and for clean up of facility and the immediate area. 6. Equipment from City facilities is not allowed to be taken outdoors. 11. FOOD OR BEVERAGE No food or beverage may be sold or served at any event unless specified on the Facility Use permit. Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. 12. ENDING TIME OF ALL EVENTS All events held in Parks and Recreation facilities must be completed by 10:00 p.m. Ballfield lights are not available after 10:00 p.m. 13. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. 1. Dance permit or business license (granted by the City of La Quinta Business License Division). 2. Police clearance (granted by the Riverside County Sheriff's Department). 3. Special daily beer or liquor license (issued by the Alcoholic Beverage Control Office in San Bernardino, California). 4. Certificate or proof of insurance naming the City of La Quinta as additionally insured. Adopted August 6, 2002 021 14. DECORATIONS The following requirements shall be met: 1. Decorations may not be fastened to light fixtures, tables, chairs, stage or other City property. 2. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. 3. No open flame, barbecues or other cooking devices will be permitted in the facilities unless otherwise provided by the City. 15. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not_be released until final approval of the Facility Use Application. Signage will be in accordance with Chapter 9.60.170 of the La Quinta Municipal Code. 16. SMOKING Smoking is not permitted in any City building. Adopted August 6, 2002 022 CITY OF LA QUINTA PARKS AND FACILITIES USE FEE SCHEDULE The following fees and charges are assessed for reservation/use by groups or individuals for the City's parks and facilities: ITEM CLASS I CLASS II CLASS III CLASS IV &ivichhGenter Campus Gazeb'o�eater or $50 per hour $75 per hour $100 per hour $150 per hour ivic iv hnit tenormpus azeD Reaning e osit $100 $200 $200 $200 Tennis Court N/C $ 5.00 hr $ 5.00 hr $ 10.00 hr Fritz Burns or Community Park for Inflatable Amenities $50.00 per 4 hours $50.00 per 4 hours $50.00 per 4 hours $50.00 per 4 hours Inflatable Amenity Park Cleaning Deposit $50.00 $50.00 $50.00 $50.00 Baseball Diamond N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr Soccer Field N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr Snack Bar N/C $ 10.00 hr $ 15.00 hr $ 20.00 hr Snack Bar Deposit $350.00 $350.00 $350.00 $350.00 Field Lights N/C $ 15.00 hr $ 15.00 hr $ 15.00 hr Announcing system $ 5.00 flat $ 10.00 flat $ 15.00 flat $ 20.00 flat Diamond Preparation (1/2 hour minimum) $ 24.00 hr $ 24.00 hr $ 24.00 hr $ 24.00 hr Bases $10.00 per day $10.00 per day $20.00 per day $40.00 per day Base Deposit $150.00 $150.00 $150.00 $150.00 Restrooms (Key Deposit) $100.00 per use $100.00 per use $100.00 per use $100.00 per use Sports Field Security/Clean-Up Deposit $ 50.00 $ 50.00 $ 50.00 $ 50.00 Charges NOT applicable to City sponsored events. CLASSIFICATION OF GROUPS Class I: La Quinta youth (18 and under), 501(c)3 recreation organizations Class II: La Quinta non-profit organizations and community -based organizations, Desert Sands Unified School District (DSUSD Sports Complex Use Only) Class III: La Quinta residents Class IV: La Quinta business and profit organizations, Non city residents, organizations, businesses. 111 � Adopted August 6, 2002 V 0 Q ATTACHMENT 4 LA QUINTA SENIOR CENTER FACILITY USE POLICY & APPLICATION Adopted by City Council on October 1, 1996 .24 SENIOR CENTER RENTAL POLICIES & PROCEDURES CITY OF LA QUINTA 78-450 La Fonda, La Quinta, CA 92253 619-777-7019 It is the renter's responsibility to read and understand these policies. GENERAL POLICY The La Quinta Senior Center is designed for activities of the La Quinta Senior Citizen. Pursuant to the Community Development Block Grant Regulations, no use will preempt a senior activity. Therefore, availability is contingent upon scheduled senior activities. The Senior Center will not be available for use Mondays through Fridays between the hours of 8:00 a.m. and 5:00 p.m. The facilities shall be available for rental or usage by the general public when not in use for senior citizen scheduled activities. Activities and programs shall be classified into groups for the purpose of developing scheduling priorities. City activities will have priority use over other applications for the facility space. When conflicts occur, facility use permits, held by nonsponsored groups may be canceled as authorized by the City Manager or authorized representative. As a rule, a minimum of two week's notice will be given when a facility permit is canceled. The City of La Quinta reserves the right to cancel the Facility Use Permit without notice due to unforseen circumstances. ASSIFI Class 1. Civic sponsored activities and use by City Departments and Divisions of the City or fundraising activities sponsored by La Quinta based Non-profit organizations incorporated for the sole purpose of benefitting the La Quinta Senior Center. Class 2. La Quinta Civic groups, non-profit organizations, clubs and associations; other Governmental Agencies (Proof of non-profit status may be required). Class 3. La Quinta resident weddings, receptions and private parties. Class 4. Commercially sponsored activities; use by businesses, groups, associations or individuals for any type of profit -making activity or event; use by non-residents. FEE SCHEDULE Senior Center Facilities Class 1 Class 2 Class 3 Class 4 Multipurpose Room No charge $55/hr S75/hr $90/hr Kitchen No charge $10/hr -j20/hr $25/hr All rental fees are based upon a two hour minimum. Facilities are available for rental Monday through Friday 5:00 p.m. to 10:00 p.m. and Saturdays 8:00 a.m. to 1 1 :00 p.m. and Sundays 8:00 a.m. to 9:00 p.m.. All fees will be doubled on scheduled holidays. Rentals falling on a holiday weekend add 50% to the rental fee. The following equipment is available for use as part of the rental fees: 15 - 60" round tables, 20 card tables, 80 folding chairs, and 120 arm chairs. 339 J2U In addition to the basic rental fee as set forth in the fee schedule, additional fees will be assessed for the following activities or services regardless of use classification. Items B,C,D and E are assessed and fees charged only if the service is requested by the Renting Party. A. All Class 2, 3 and 4 are required to pay a $300.00 security deposit. The Security Deposit will be returned if the building is left in the same condition as prior to use. (See page 4 ) Refunds are mailed to the renting party. There is a minimum of four (4) week wait. B. Set up by City staff will be assessed a flat rate of $80.00. This service includes: set up of tables, chairs and trash cans. Renter provided tablecloths and centerpieces may be included with prior approval. There will be additional charges for extensive decorations. Renting party will not be admitted to the hall during the time staff is setting up. Tables, chairs and trash cans are provided by the facility. C. Clean up by City staff will be charged a flat rate of $125.00. This,service includes the clean up and putting away of tables, chairs, trash removal, sweeping & mopping of floors and restroom clean up. This service does not include the clean up of trash outside the facility. Clean up of excessive trash outside the facility will result in additional charges (See page 4). D. Use of public address system will be assessed a flat rate of $15.00. E. Use of Audio/Visual Equipment will be assessed a flat rate of $25.00. 1. A Facility Use Application and Indemnification Form must be completed by each group desiring the use of the Senior Center. Forms must be submitted to the Building and Safety Department at 78-495 Calle Tampico, La O.uinta, CA 92253, at least 30 days prior to the desired date of rental. Applications may be made no more than twelve (12) months in advance. Ongoing rental use (exceeding three (3) months in duration) will require City Council approval. 2. The Building and Safety Department will contact the applicant no sooner than two days after the permit has been submitted to inform applicant of the room's availability and the total fees assessed. 3. Reservations will be confirmed upon receipt of 50% of the total fees including security deposit and all paperwork completed. 4. All groups and private parties are required to provide proof of financial responsibility by means of liability insurance in an amount of not less than $500,000 general liability insurance coverage per occurrence, listing the City of La Quinta as an additional named insured. Persons or groups that do not have insurance may purchase special event insurance through the City's insurance policy. A binder must be presented to the Building and Safety Department office no later than two weeks prior to the scheduled event. Failure to provide the appropriate document will result in cancellation. Insured's name must appear as renting party on the Facility Use Permit. 5. All fees must be paid in full no later than two weeks prior to the event. Checks will be accepted if final payment is made at least three weeks prior to the event. Fees paid less than three weeks prior to the event must be paid in cash or money order. A confirmed Facility Use Permit will be issued upon receipt of all fees. 6. All class 2 groups that do not provide fourteen (14) days notice of cancellation will be charged a basic class 3 rental fee. 7. ANY CANCELLATION OF RESERVATION WILL RESULT IN LOSS OF 50% OF RENTAL FEE. ANY RESERVATION CANCELED 30 DAYS OR LESS FROM DATE OF RENTAL WILL BE PENALIZED IN LOSS OF 100% OF THE RENTAL FEE. 8. Approved use is non -transferable. The person signing the Facility Use Permit is responsible for the conduct of all user participants and shall have full responsibility for any breakage or damage to equipment or the building. 3jo U2d 1. The Senior Center will be available for rental use from Monday through Friday, 5:00 p.m. to 10:00 p.m., Saturday 8:00 a.m. to 11:00 p.m. and Sunday 9:00 a.m. to 9:00 p.m.. ALL RENTERS MUST HAVE THE FACILITY CLEANED AND VACATED ACCORDING TO THE TIMES APPROVED ON THE RENTAL PERMIT. Failure to comply with these regulations will result in forfeiture ot, the security deposit. 2. Usage must be within allotted Use of Facility Permit time. Permit time schedules and charges must include all preparation time and set up time as well as clean up time. 3. Approval for use of the Senior Center will be granted to responsible adults, age 21 years or older. 4. Renters or permittees shall be personally responsible for all damage to the building and shall be responsible for reimbursing the City of La Quinta for any loss or damage to the Senior Center and/or City of La Quinta property. 5. Renters must comply with the health and safety codes pertaining to the flame p[oofing of all decorations. Decorations will be permitted only with prior approval by the City Manager or his designated representative. All decorations must be removed upon the conclusion of the event, including tacks and tape. 6. Glitter, rice, bird seed or like items are NOT allowed on the premises. This includes inside the senior center, outside on paved areas or the driveways. Failure to comply may result in loss of 100% of the security deposit. 7. All groups are expected to leave the premises in the same condition as they are found. The multi -purpose room must have all tables and chairs cleaned, floor swept, mopped if necessary, and garbage put in outside dumpster. Restrooms and lobby must be swept free of dirt and debris. Brooms and mops are supplied by city staff. Renters must provide all other cleaning supplies including cloths to wipe tables. 8. Upon arrival renter will complete a 'walk-through' tour of the building with the assigned staff person on duty. Damages and unclean items must be brought to the attention of the on -duty staff BEFORE the renter's party begins. At the conclusion of the event, the staff person on duty will accompany the renting party for a final walk-through of the facilities. Security deposits are considered released only after staff, has reviewed the facility on the first business day following a rental. Checks are mailed, minimum of four weeks to process. 9. Users shall comply with all laws and City ordinances. 10. Control of lights, keys, locks and locking doors, gates, etc., will be attended to by the staff person on duty. An employee of the City of La Quinta will be at the facility during rental hours. 11. Groups size is limited to maximum numbers as directed by the Fire Marshall to be as follows: Multipurpose Room - - - - - - - - 390 with chairs only Kitchen - - - - - - - - - - - - - - - - - 15 200 with tables 12. Smoking is NOT permitted inside the senior center. Renter is responsible for enforcing this policy. Smoking is permitted outside in designated areas. Renter is responsible for the removal of smoking debris at the conclusion of their event. 13. The public address system may be permitted use upon request and a fee will be assessed for use. 14. Office telephones are for department business use only and may be used only by assigned staff. A pay phone is provided in the lobby. 15. All teenage groups shall be accompanied by responsible adult chaperones including the signer of the Use of Facility Permit, on a ratio of two (2) adults for the first twenty juveniles and one (1) adult for each additional group of twenty (20) juveniles or part thereof. CHAPERONES MUST STAY WITH GROUP AT ALL TIMES. 16. Groups having entertainment (bands, disc jockeys, entertainers, etc.) and/or alcohol must abide by the following additional security requirements: 34� A. Security guard service will be required any time entertainment and/or alcohol is present. (Minimum of four hours per guard) For groups of 100 people or less a minimum of one (1) guard is required. For groups in excess of 100 people or a fraction thereof, an additional security guard is required. B. All juvenile parties will be required to have double the security requirement of item 16A. C. Guards service will be arranged by the Building and Safety Department but paid for by the renting group. Guards will report to the staff person on duty. D. Security requirements may be altered at the discretion of City Council. E. Any required City permits must be obtained by the renter and presented to the Building and Safety Department at the Civic Center office no later than two (2) weeks prior to the event. Most dances or special permits required by the City take three weeks to process. 17. The City of La Quinta reserves the right to full access to all activities at any time in order to ensure that all rules, regulations, and laws are being observed, and if necessary may terminate an activity for the safety and welfare of city property. 18. Renters refusing to adhere to policies will be forced to leave the premises after one P1) verbal warning issued by staff to the signer of the Facility Use Permit. Renter/signer of Facility Use Permit must be on the premises during the hours of the event. City staff will be on site at all times during rental hours. 19. The City of La Quinta assumes no liability for any injury, damage, theft or loss of property belonging to users, before, during or after usage. 20. No animals, except those necessary for disability assistance, are allowed in the Senior Center. ALCOHOL POLICY A. All alcohol to be consumed on premises must be approved beforehand in writing by the City Manager or his designated representative. NO EXCEPTIONS! Private parties will not be authorized to serve alcohol 20% or over. Private parties may be authorized to serve alcohol under 20% (wine, beer and champagne only). B. Any group or individual participating in the sale of alcohol in the senior center must show proof of license from the Department of Alcoholic Beverage Control. C. Parties refusing to adhere to alcohol policies will be shut down after one (1) verbal warning issued by staff to the signer of the Facility Use Permit. Renter/signer of Facility Use Permit must be on the premises during the hours of the event. D. Parties requesting use of alcohol will be required to adhere to the security guard requirement as listed in Conditions of Use, number 16. * 4Z61-111 The security deposit of $300.00 is refundable as long as the building and equipment are left in the same condition as prior to use. (See page 2, item A) The following charges is a partial list of costs deducted for cleaning or any other misuse of the senior center and its equipment. 1. Burns to floors, carpets, furniture or walls - - - - - - - - - - - - - - - - - - - - - - - - - $200.00 minimum 2. Floor stains---------------------------------------------- $200.00 minimum 3. Broken, scarred or damaged chair-------------------------------- $300.00 4. Broken, scarred or damaged table ------- ------------------------ $300.00 5. Excessive trashoutside"ofthebuilding--------------------------- $200.00 6. Cigarette butts left outside of building --------------------------- $100.00 7. Glitter, birdseed, rice, etc. ------------,----------------------- $300.00 8. Unauthorized use of equipment -------------------------------- $300.00 It is the renter's responsibility to ensure that guests do not disturb equipment not authorized for use. This includes piano, public address system, furniture, kitchen equipment and other unauthorized items. The staff person on duty is responsible for maintaining the heating and air-conditioning controls. J i '1 INDEMNIFICATION AGREEMENT I as a user of the La Quinta Senior Center, located at 78-450 Avenida La Fonda, La Quinta, California 92253, hereby agree to indemnify, defend and hold the City of La Quinta, its elected officials, officers, agents and employees, harmless from any claim or liability for damage which may arise from the use by the undersigned organization or individual. I HAVE CAREFULLY READ THIS AGREEMENT AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN MYSELF AND THE CITY OF LA QUINTA, ITS ELECTED OFFICIALS, OFFICERS, AGENTS AND EMPLOYEES AND I SIGN THIS CONTRACT OF MY OWN FREE WILL. Executed at La Quinta, California on Date Releasor Witness 029 TERMS AND CONDITIONS THIS LICENSE AND RENTAL AGREEMENT is made by and between the City of La Quinta ("Licensor") and the applicant identified as the ("Licensee"). 1. LICENSOR hereby grants to LICENSEE a license to occupy and use, subject to all of the terms and conditions of this Agreement, the portion of the Licensor's property located at 78495 Avenida La Fonda, La Quinta, California. 2. The above -described portion may be occupied and used by LICENSEE, its members, guests, and invitees, solely during the period and for the purpose(s) designated and approved by LICENSOR and set -out in this Facility Use Application and for incidental purposes related to such approved purpose(s). 3. LICENSEE shall pay LICENSOR for this license and any equipment and/or services specified, at the rates stated in the Fee Schedule for Senior Center Facilities and Equipment, attached hereto as Exhibit "B" and incorporated herein for all purposes, and LICENSEE shall tender such payments at the time(s) and in the manner specified by LICENSOR as specified in the Senior Center Facilities Use Policy attached hereto as Exhibit "A" . In addition, LICENSOR reserves the right to require tender of a Certificate of Insurance, security deposit and/or bond in the amount and manner provided by any or all of the attached exhibits. 4. LICENSEE agrees to abide by all rules, regulations and policies set -out in Exhibit "A". Any violation of these rules, regulations and policies by LICENSEE or its members, guests and invitees may, at the discretion of LICENSOR, result in immediate termination of this license together with the forfeiture of all sums paid and all additional sums payable under the terms of this Agreement. 5. LICENSEE assumes full responsibility for the conduct of, or damage caused by, any of LICENSEE, its members, guests or invitees. LICENSOR shall not be held liable for any injury, damage, theft, or loss of property to any person whatsoever before, during or after usage under the terms of this Agreement. LICENSEE shall hold LICENSOR harmless from and defend LICENSOR against all claims or liability for any injury or damage occurring in, on, or about the areas of use when that injury or damage was caused in whole, or in part, by the act, neglect, fault of, or omission of any duty by LICENSEE, its members, guests or invitees. 6. * No alteration, addition, decorations, equipment or improvements shall be made to the premises without the written authorization of LICENSOR in the manner provided in Exhibit "A". 030 7. This Agreement shall constitute the entire agreement between the parties and_any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in the Agreement. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party. LICENSOR expressly reserves the right to modify, develop, recommend, or promulgate certain operational guidelines in furtherance of the attached "Use Policy". 8. The rights and obligations of LICENSEE under this Agreement are non- transferrable and non -assignable. Either party may terminate this Agreement at those times and in the manner provided under its terms and attachments. Any notice or requests are required to be in writing. Should the above -described premises be totally destroyed by fire or other casualty prior to the commencement of this license, this Agreement shall immediately terminate. 9. In the event of any controversy, claim or dispute between the parties hereto, arising out of or related to this Agreement or the breach thereof, the prevailing party shall be entitled to recover from the other party reasonable expenses, attorneys' fees and costs. 10. Should any provision or portion of this Agreement be held unenforceable or invalid for any reason, the remaining provisions and portions of this Agreement shall be unaffected by such holding. 031 ATTACHMENT 5 9.60.150 by the community development director or conditional use permit by the planning commission processed in accordance with Section 9.210.020. B. Development Standards. Game courts shall meet the following minimum development standards: 1. Fences. A maximum twelve -foot -high fence (measured from the finished grade of the court) shall be allowed. Fences may include a dark, nonreflective screening material. If the fencing is chain link, it shall be vinyl -coated or painted in a dark color such as dark green or black. 2. Setbacks. Minimum setbacks from property lines for game courts shall be: a. Front yard: twenty feet. b. Side yard: ten feet. c. Rear yard: ten feel The preceding minimum setbacks shall be increased by three feet for every foot of abutting court fence height over eight feet. In addition, if the setback from any side or rear property line is less than thirty feet, the finish grade of the court shall be a minimum of four feet lower than the finish grade at the applicable side or rear property line. 3. Lighting. Game court lighting shall conform to the requirements of Section 9.60.160 (Outdoor lighting). In addition, a maximum of eight lights (i.e., eight individual light sources) shall be permitted and mounting standard height shall not exceed eighteen feet measured from the court surface. Courts shall not be lighted after ten p.m. 4. Glare. The surface area of any game court shall be designed, painted, colored and/or textured to reduce the reflection from any light source. 5. Landscaping. Landscaping shall be installed and maintained between the court fence and property line. A landscape plan shall be submitted with the building permit application, reviewed and approved by the community development director, and implemented at the same time as court construction. (Ord. 299 § 1 (part), 1997; Ord. 284 § 1 (Exh. A) (part), 1996) 9.60.160 Outdoor lighting. All residential land uses shall conform to the nonresidential outdoor lighting standards of Section 9.100.150. In addition, residential lighting shall comply with the following requirements: 1. Outdoor Game Courts. All lighted outdoor recreation uses shall be subject to the provisions of Section 9.60.150 for lighted game courts. 2. Height. Building -mounted lights shall be installed below the eave line or below the top of wall if there are no eaves. Pole or fence -mounted decorative and landscape lights shall be located no more than eight feet above grade. (Ord. 284 § 1 (Exh. A) (part), 1996) —1 9.60.170 Special outdoor events. A. Outdoor Events. Within residential districts, special outdoor events shall include, but are not limited to pageants, fairs, carnivals and large athletic events, religious or entertainment events, block parties, and large neighborhood or community gatherings in temporary outdoor facilities. B. Standards. Special outdoor events are permitted in residential districts as indicated in Table 9-1 provided the following requirements are met: 1. Approval of a minor use permit shall be required for events to be attended by more than fifty people, including participants and spectators. 2. Regardless of the number of attendants, activities cone ,acted on property owned by or leased to the city or on public rights -of --way may require an encroachment perpnit issued by the public works director. 3. The event may be permitted for a period not to exceed ten consecutive days. Events conducted by a single permittee or group which occur more than twice in a calendar year are not considered temporary and shall not be eligible for a minor use permit. 4. A cash bond or other guarantee for removal of the temporary use and cleanup and restoration of the activity site within seven days of the activity conclusion may be required. 5. Applications for permits or certificates required by subsections A and B of this section shall be referred by the community development department to other affected departments, cities or public agencies as may be appropriate for review and comment. 6. Signs for the event shall be allowed as follows: a. Maximum of one temporary banner per street frontage, not to exceed thirty-two square feet. a Q� �` i,''1 Ip u 032 9.60.170 b. Maximum one temporary portable sign on- or off -site on private property, not to exceed fifty-five square feet. c. Maximum thirty off -site temporary directional signs, nine square feet in area, subject to the provisions of Section 9.160.060, subsections C through H with the exception of subsection E. d. Maximum fifteen bunting signs, with maximum size to be approved by the director of community development. e. Posting period, locations and related details shall be as approved in the temporary use permit for the event. f. Other signs and advertising devices, such as pennants, flags and A -frame signs are prohibited. 7. Related issues, including but not limited to police and security, food and water supply, use of tents and canopies, fugitive dust control, sanitation facilities, medical services, noise, signage, fire protection and traffic control, shall be satisfactorily addressed by the applicant, as required by the director, sheriff, fire chief or health officer in their administration of other city codes. Such other codes may require the applicant to obtain permits such as building, electrical, health and tent permits. (Ord. 299 § 1 (part), 1997; Ord. 293 § 1 (part), 1996; Ord. 284 § 1 (Exh. A) (part), 1996) 9.60.180 Manufactured housing and mobilehomes. A. Purpose. This section is intended to provide standards and criteria for the placement, design, and construction of manufactured, modular and mobilehomes in residential districts consistent with Section 65852.3 et seq. of the State Government Code. B. Definition. For the purposes of this zoning code, the terms `ranufactured home" "modular home" and "mobilehome" shall mean the same thing, that is: a residential building transportable in one or more sections which has been certified under the National Manufactured Housing Construction and Safety Standards Act of 1974. For purposes of simplicity, the term manufactured home is used in this section. C. Mobilehome Parks. In accordance with Section 65852.7 of the State Government Code, mobilehome parks are permitted in all residential districts if a conditional use permit is approved. Development standards for such parks shall be as follows: minimum thirty percent common open area and minimum perimeter setbacks of twenty feet at any point and twenty-five feet average over the entire perimeter. D. Individual Manufactured Homes. In accordance with Section 65852.3 et seq. of the State Government Code, individual mobilehomes may be permitted as permanent or temporary dwellings on single-family lots within the RVL, RL, RC, RM, and RMH districts. E. Minor Use Permit Required. Approval of a minor use permit by the planning commission shall be required prior to the placement of a manufactured home on a single-family lot subject to the provisions of Section 9.210.020. The permit shall not be approved unless the community development director finds that the dwelling meets the same development standards as provided for single-family homes for each district as set forth in Chapter 9.50 and elsewhere in this code in addition to the -standard findings for approval of a site development permit per Section 9.210.010. (Ord. 325 § 1 (Exh. A) (part), 1998; Ord. 299 § 1 (part), 1997; Ord. 284 § 1 (Exh. A) (part), 1996) 9.60.190 Child care facilities. A. Purpose. The purpose of this section is to provide standards for the establishment and operation of child care facilities within residential districts consistent with Chapters 3.4 and 3.6 of Division 2 of the state Health and Safety Code. B. Small Child -Care Facilities. Child-care facilities serving eight\or fewer children are permitted in all residential districts except the RH district. Such facilities shall conform to the following requirements: 1. All facilities shall be equipped with fine extinguishers, smoke detectors and other fire safety equipment as specified by the fire matshal and/or state regulations. 2. All facilities shall be licensed and operated in accordance with state, county and local health, safety and other regulations. 3. All parking and outdoor lighting shall comply with the applicable regulations set forth in Chapter 9.150 and Section 9.60.160, respectively. 4. All facilities shall comply with the development standards of the residential district in which they are located, as set forth in Section 9.50.030. (U Quima 3-99) 033 ATTACHMENT 6 TWit 4 4 Q" Civic Center Campus Rental Check List (All fees and applications are due 15 working days before the event) The following is needed for events under 50 people: Facility Use Permit Senior Center Rental Permit Facility Deposits Facility Fees The following is needed for events with 50 people or more: Facility Use Permit Senior Center Rental Permit Temporary Use Permit Facility Deposits Facility Fees Encroachment Permit (If necessary) Deposits: Facility Use: Senior Center: Total Deposit Class I: $100 None $100 Class II -IV: $200 $300 $500 Fees: Civic Center: Senior Center Total Rental Fees Class I: $50 X Hours No Charge $ 50 X Hours = $_ Class II: $75 X Hours $55 X Hours $130 X Hours =$ Class III: $100 X Hours $75 X Hours $175 X Hours = $ Class IV: $150 X Hours $90 X Hours $240 X Hours = $ Temporary Use Permit (Event with 50 people or more) Encroachment Permit (If necessary) $ 50 $ 100 Class I: La Quinta youth (18 and under), 501(c)3 recreation organizations Class II: La Quinta non-profit organizations and community -based organizations, Desert Sands Unified School District Class III: La Quinta residents Class IV: La Quinta business and profit organizations, Non city residents, organizations, businesses. 3118 034 ceib, 4 4 Qrcliaw AGENDA CATEGORY: BUSINESS SESSION: 1-1 COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the Temporary Art PUBLIC HEARING: Donation and Acceptance Agreement With John Kennedy RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The Temporary Art Donation and Acceptance Agreement states that the City will provide a plaque identifying the donor and/or artist near the art work. The cost of the plaque is anticipated at $100. This can be paid for from the Art in Public Places fund. CHARTER CITY IMPLICATIONS: 1►=m BACKGROUND AND OVERVIEW: Artist John Kennedy would like to provide a piece of artwork to be displayed at the Senior Center and has reviewed the Temporary Art Donation and Acceptance Agreement. Mr. Kennedy expressed his concerns regarding the language of paragraph six, stating that the language in paragraph six contradicts paragraph one, in regards to the removal of the art piece. The Temporary Art Donation and Acceptance Agreement is provided as Attachment 1. Upon review of the Temporary Art Donation and Acceptance Agreement (Agreement), the City Attorney has determined that paragraphs one and six do not contradict one another. If the City Council wishes to retain the right to request removal of the artwork on 30-day notice within the two year period, the City Attorney recommends that the City retain paragraph six as part of the Agreement. If the City Council does not wish to retain such rights, paragraph six should be deleted from the Agreement. The City Council may elect to remove paragraph six from the Agreement with Mr. Kennedy due to the international prominence of the artist wishing to display his work. 349 Attachment 2 provides a Temporary Art Donation and Acceptance Agreement with paragraph six stricken and details specific to Mr. Kennedy's donation for City Council consideration. Mr. Kennedy has initialed paragraph six as his acceptance of the stricken language, and has initialed each page as confirmation that he agrees with the contract. Attachment 3 provides photographs of the proposed artwork in the general area in front of the Senior Center. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Temporary Art Donation and Acceptance Agreement with John Kennedy with paragraph six removed due to the prominence of the artist; or 2. Approve the Temporary Art Donation and Acceptance Agreement with John Kennedy without modification; or 3. Do not approve the Temporary Art Donation and Acceptance Agreement with John Kennedy; or 4. Provide staff with alternative direction. Respectfully submitted, odie Horvitz, CorAmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Temporary Art Donation and Acceptance Agreement 2. Temporary Art Donation and Acceptance Agreement with John Kennedy 3. Photographs of Proposed Art Work at the Senior Center 002 ^ \\CLQADMFSI\SHARED\Community Services\CCReports\CC.207.Temporary Art Agreement..doc 1) _) o ATTACHMENT 1 TEMPORARY ART DONATION AND ACCEPTANCE AGREEMENT This Temporary Donation and Acceptance Agreement (the "Agreement") is entered into this day of 2001, by and between the City of La Quinta ("City") and ("Donor"). WHEREAS, the City wishes to accept and the Donor wishes to donate on a temporary basis an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this reference; and, WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and, WHEREAS, the Donor is interested in making the temporary donation to the City to be displayed at the City's discretion. NOW, THEREFORE, the parties hereto agree as follows: 1. The City shall accept the temporary donation of the artwork described in Exhibit "A" for a period of 2. Donor agrees that the City shall have sole and absolute determination as to the location and placement of the artwork. In the event Donor does not approve of the proposed location this Agreement may be canceled. 3. All transportation and installation, costs for display at the City's identified location shall be -borne by the Donor. All plans and installations for the artwork shall be approved by the appropriate City and/or other government officials. 4. Donor shall provide City with written instructions for appropriate maintenance and preservation of the artwork and shall either provide such service to the City or provide sufficient funds to provide for that service during the period of the donation. 5. Donor agrees that the entire risk of loss or damage to the artwork is borne by the Donor throughout the entire period of the donation as well as installation and removal costs. Donor shall provide for all insurance covering the risk of loss or damage to the artwork. 6. In the event that the City determines, at its sole discretion, that it no longer desires to display the artwork, then this Agreement may be terminated upon a thirty (30) days notice and the artwork shall be removed by the Donor at no cost to City within thirty (30) days of the Notice of Termination by the City. City shall have the right to dispose of any artwork which has not been removed pursuant to the Notice under this paragraph, or within 30 days after SXOMMUNITY SERVICESUEMPORARY ART PROGRAf\APPROVED TEMPORARY LOAN AGREEMENT.WPD Temporary Donation and Acceptance Agreement the expiration of the donation period where no early termination notice is provided. Such failure to remove the artwork shall be deemed to transfer the temporary donation into a permanent donation with the City obtaining full title to the artwork. 7. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seg., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. 8. A plaque identifying the Donor and/or artist shall be installed and maintained near the artwork, by the City. 9. This Agreement, consisting of pages and _ exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. 10. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 11. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 12. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 13. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 14. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 15. This Agreement shall be binding upon and shall inure to the benefit of the City and the Donor, and their respective heirs, personal representatives, successors and permitted assigns. 16. All notices, requests, demands and other communications which are required or permitted ," r "I 1 S:\COMMUNITY SERVICES\TEMPORARY ART PROGRAXJ\APPROVED TEMPORARY LOAN AGREEMENT.WPD 005 Temporary Donation and Acceptance Agreement to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: a. if to the City, to: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director b. if to the Donor, to: 17. With respect to acts, errors or omissions in the performance of Donor's obligations hereunder, Donor agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Donor's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Donor's obligations under this Agreement. 18. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Donor from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written below. Date CITY: CITY OF LA QUINTA, a California municipal corporation By: JOHN PENA, Mayor City of La Quinta, California .3 7 S:\COMMUNITY SERVICES\TEMPORARY ART PROGRAAAPPROVED TEMPORARY LOAN AGREEMENT.WPD 006 Temporary Donation and Acceptance Agreement ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Date DONOR: "Donor" .354 4 SACOMMUNITY SERVICES\TEMPORARY ART PROGRAM\APPROVED TEMPORARY LOAN AGREEMENT.WPD 007 Temporary Donation and Acceptance Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK EXHIBIT V " 5 008 SACOMMUNITY SERVICES\TEMPORARY ART PROGRAM\APPROVED TEMPORARY LOAN AGREEMENT.WPD ATTACHMENT 2 c&'�t44Q" TEMPORARY ART DONATION AND ACCEPTANCE AGREEMENT This Temporary Donation and Acceptance Agreement (the "Agreement") is entered into this 61h day of August 2002, by and between the City of La Quinta ("City") and John Kennedy,_ ("Donor"). WHEREAS, the City wishes to accept and the Donor wishes to donate on a temporary basis an artwork more fully described in Exhibit "A" attached hereto and incorporated herein by this reference; and, WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City's residents; and, WHEREAS, the Donor is interested in making the temporary donation to the City to be displayed at the City's discretion. (La Quinta Senior Center) NOW, THEREFORE, the parties hereto agree as follows: The City shall accept the temporary donation of the artwork described in Exhibit "A" for a period of two (2) years. Donor agrees that the City shall have sole and absolute determination as to the location and placement of the artwork. In the event Donor does not approve of the proposed location this Agreement may (will) be canceled. All transportation and installation, costs for display at the City's identified location shall be -borne by the Donor. All plans and installations for the artwork shall be approved by the appropriate City and/or other government officials. 4. Donor shall provide City with written instructions .for appropriate maintenance and preservation of the artwork and shall either provide such service to the City or provide sufficient funds to provide for that service during the period of the donation. 5. Donor agrees that the entire risk of loss or damage to the artwork is borne by the Donor throughout the entire period of the donation as well as installation and removal costs. Donor shall provide for all insurance covering the risk of loss or damage to the artwork. 6. in the eN,ent that the City detefmiaes, at its sele disefetien, that it no 10figef desifes tE) display the aftwer-k, then this Agf:eefnent may be tefminated upon a thit4y (30) days netiee and ai4wer-k shall be removed by the Defter- at no eest te City within thiAy (30) days ef Netiee of Tefmifiatien by the City. City shall have the right te dispese ef any aflwer-k whieh \\CLQADMFS I\SHARED\COMMUNITY SERVICES\TEMP(fARY ART PROGRAM\KENNEDY TEMPORARY LOAN AGREEMENT.WPD 009 Temporary Donation and Acceptance Agreement 7. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et sec., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. - A plaque identifying the Donor and/or artist shall be installed and maintained near the artwork, by the City. 9. This Agreement, consisting of 5 pages and 1 exhibit, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth hereinabove. 10. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. 11. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. 12. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 13. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County. 14. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding. 15. This Agreement shall be binding upon and shall inure to the benefit of the City and the Donor, and their respective heirs, personal representatives, successors and permitted assigns. \\CLQADMFS 1\SHARED\COMMUNITY SERVICES\TEMPORARY ART PROGRAM\KENNEDY TEMPORARY LOAN - AGREEMENT.WPD 010 Temporary Donation and Acceptance Agreement 16. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows: a. if to the City, to: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director b. if to the Donor, to: John Kennedy Kennedy Studio 996 Tuxedo Circle Palm Springs, CA 92264 760-320-9205 17. With respect to acts, errors, or omissions in the performance of Donor's obligations hereunder, Donor agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Donor's (including its subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Donor's obligations under this Agreement. 18. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Donor from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or wilful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written below. CITY: CITY OF LA QUINTA, a California municipal corporation \\CLQADMFS 1\SHARED\COMMUNITY SERVICES\TEMPOYARY ART PROGRAM\KENNEDY TEMPORARY LOAN i } AGREEMENT.WPD Oil Temporary Donation and Acceptance Agreement Date ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Date 2 b By: JOHN PENA, Mayor City of La Quinta, California DONOR: \\CLQADMFS I \SHARED\COMMUNITY SERVICES\TEMPAARY ART PROGRAM\KENNEDY TEMPORARY LOAN n AGREEMENT.WPD `I Temporary Donation and Acceptance Agreement EXHIBIT "A" DESCRIPTION OF ARTWORK 5 \\CLQADMFSI\SHARED\COMMUNITY SERVICES\TEMPORARY ART PROGRAM\KENNEDY TEMPORARY LOAN AGREEMENT. WPD 013 T4ht 4 4 Q" COUNCIL/RDA MEETING DATE: Consideration of Community Services Grant Requests RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 1160C August 6, 2002 CONSENT CALENDAR: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $20,000 as of this report, as provided in Attachment 1. The total amount requested by the various organizations is $5,580 toward facility use fees. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the July 16, 2002 City Council meeting, Council reviewed the funding criteria to decide application guidelines for the Fiscal Year 2002-03. The changes included non- consecutive year funding for organizations with the exception of facility fees for City facilities for non-profit organizations. Applications will now be reviewed by the City Council at the August and February City Council meetings each fiscal year. The amount requested by an organization is limited to $2,000, excluding the facility fees as described above. Three requests have been submitted for City Council consideration as of this report: 1. Soroptomist International of La Quinta (Attachment 2): Soroptimist International is a worldwide organization for women in management and professions working through service projects to advance human rights and the status of women. Soroptimist International of La Quinta is requesting $4,070 in facility use fees for the La Quinta Senior Center. The Soroptimist are in need of a " 361 place to meet weekly and are requesting the use of the La Quinta Senior Center. There are 37 meetings each year at a cost of $1 10 per meeting. The fees will cover the facility use cost. Soroptimist International of La Quinta has received funds in the amount of $4,070 in Fiscal Years 2000-01 and 2001-02 to be applied toward the rental fees for the use of the Senior Center. 2. Veterans of Foreign Wars (Attachment 3): The VFW is requesting $1,125 for facility fees for use of the La Quinta Senior Center for their monthly meetings. The VFW has received funding in Fiscal Year 2001- 02 for facility fees for the use of the Senior Center. 3. La Quinta Chamber of Commerce (Attachment 4): The La Quinta Chamber Of Commerce is requesting the use of the La Quinta Senior Center to host a Candidates Forum. The actual date has not been determined at this time. The cost of facility rental for the La Quinta Chamber of Commerce is $385. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize Community Services Grant request(s) as deemed appropriate by the City Council; or 2. Do not authorize a Community Services Grant request from: Soroptimist International of La Quinta and/or; Veterans of Foreign Wars and/or; La Quinta Chamber of Commerce; or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitzy, To-- iunity Services Director 002 SACommunity Services\CCReports\CC.205.Community Services Grant Requests.wpd Approved for submission by: homas P. Genovese, City Manager Attachments: 1. 2002-03 Special Project Contingency Account Balance 2. Soroptimist International of La Quinta Application 3. Veterans of Foreign Wars Application 4. Request by the La Quinta Chamber of Commerce - 003 \\CLQADMFSl\SHARED\COMMUNITY SERVICES\CCREPORTS\CC.205.COMMUNITY SERVICES GRANT REQUESTS.WPD 36. ATTACHMENT 1 Community Services Grant Program 101-251-663-000 Fiscal Year 2002-03 Beginning Balance 01-Aug-02 $20,000 004 ATTACHMENT 2 (,,�,�,t�,•c LO oIlk o "M G OF CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 02-03 Name of Organization: S0/ k ?71-1 l/ST -7-',tlT IW 2LmJZ2f - �--e Amount Requested: 1Jt:Z D'7D, QO V Contact Person: f V17--,dZA.!%SM Mailing Address: - - el City: LA "IA) State: Zip Code:�'a? � Phone No.: Y4a- y�1 gf 501(c)3 Taxpayer I.D. Number: 33 `DOS��o2 Date Submitted: YN-Y DOS 005 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? SOROPTIMIST INTERNATIONAL is a worldwide organization for women in management and professions working through service projects to advance human rights and the status of women. 2. How long has your organization been in existence? 18 Years _ Months 3. Describe in general the activities or services of your organization: $2000 annually to House of Hope (recovery home for chemically dependent women $2000 annually in scholarships to high school senior females continuing their education $1500 to HOW Foundation (rape crisis hot line and sexual assault services) $1000 to Woman's Opportunity Award (cash award for training / education to a single woman head of household) $1000 to La Ouinta Boys and Girls Club $500 to Violet Richardson Award (rewards high school females for volunteer community service $500 to Val Skinner's Breast Cancer Foundation 4. How many people does your organization currently serve? No. of Youth No. of Adults No. of Seniors *We provide programs of service to Youth, Adults and Seniors in La Quinta 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors_ *Any individuals in the area matching our programs of service 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors *Any individuals in the area matching our programs of service 7. How many paid employees/volunteers does your organization employ? Full time employees Part time employees Volunteers *All volunteer membership 8 Describe how your organization is managed and governed. Governed by a Board of Directors: President, 2 Vice Presidents, Secretary, Treasurer, 2 Directors '66 00 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Anita Zanesco President 43-665 Pisces Court, La Quinta 360-4698 Mary Key Berlier Vice Pres. 45-747 Verba Santa Dr. Palm Desert 836-0013 Terri Cross Vice Pres. 79-531 Port Royal, Bermuda Dunes 345-9559 Beverly Montoomery Sec'y/Treas. 78-483 Calle Huerta, La Quinta 564-3317 Inge Vorderwinkler Director 77-405 Missouri, Palm Desert 345-4647 Gretchen Perez Director 82-252 Solano Ave., Indio 347-0136 10. What is your annual schedule of events, and during what months does your organization operate? Weekly Tuesday meetings 7.30 am — 8:30 am August through June, fundraising events held periodically at various locations in the community 11. Do you charge admission, membership fee, dues, etc.? —X—Yes No - If yes, please describe: Membership dues $90 per year, weekly meeting fee $5 per meeting 12. What are your other sources of revenue for this funding year? Source Amount Golf Tournament $6,000 - $10,000 Women of Distinction Luncheon approximately $1500 General Fundraisers as needed Total Needed $4,070 (37 meetings a year @ $110 per meeting) $ Total Received $ Balance $ $4,070 �hr .007 13. Amount of money requested from the City of La Quinta? $4,070 14. Has your organization been funded by the City of La Quinta previously? X_ Yes _ No If yes, when Fiscal Years 2000-2001 & 2001-2002 Amount received. $4,070 64. yr• 15. Please provide the name and address of the bank in which the organization's funds are kept: Downey Savings and Loan — La Quinta 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Anita Zanesco President Beverly Montgomery Secretary / Treasurer 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. Attached 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. We are in need of a place to meet weekly in La Quinta. By providing a place for us to meet, we can continue to provide our programs of service to this community. 368 C' 8 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Soroptimist is a service organization benefiting the local community. By providing a place for us to meet, we can continue to provide our programs of service and community outreach. 20. Attach a copy of your Program Operating Budget for the current year. Attached 21 . Non-profit organizations must attach a copy of the organization's current IRS Form 990. Attached .3 b'3 009 SILQCV PROPOSED SERVICE BUDGET 2002103 Income Downey Bank Interest 50.00 Golf Tournament 7,000.00 Other Income 1,000.00 Total Income 8, 050-00 Expenses Health Val Skinner Breast Cancer 500.00 House of Hope 2,000.00 House of Hope - Shower 250.00 Total Health 2,750.00 Education N. Willoughby Award 500.00 Total Education 500.00 Environment 100.00 Economic / Social Development 300.00 Capital Donation-B& G Coache 1,000.00 Boys & Girls Club Donation 500.00 Total Economic I Social Development 1,800.0 Human Rights/Status Wm Expense Legislative Advocacy 250.00 Women of Distinction Luncheo 150.00 Girls Time 250.00 Total Human Rights/Status Wm Expense 506�.00 Intl Goodwill & Understanding 100.00 SOROPTIMIST IDENTIFYING PROJECT SI & SIA projects 50.00 Soroptimist Foundation 350.00 Womens Opportunity Award 1,000.00 Violet Richardson Award 500.00 Total SOROPTIMIST IDENTIFYING PROJE 1, 00 Uncommitted Funds 250.00 Total Expenses 8,050.00 $ 2,750.00 $�500 U $ 100.00 $1_. 0- WO $ 650 00 $1— ,9000 0000 $ 8,050.00 010 SILQCV PROPOSED GENERAL BUDGET 2002103 Income Membership Income Meeting Fees Income 2,100.00 Member Dues 1,700.00 Life Member Dues 195.00 New Member Dues 240.00 Total Membership Income 4,235.00 Other General Income Every Member Project 375.00 Brags 200.00 General Fund Projects 2,000.00 Total Other General Income 2,575.00 Total Income Expense Committees Expenses Recruitment S Retention 300.00 Public Relations 150.00 Program Expenses 50.00 Installtion 100.00 Amenities 100.00 Total Committees Expenses 700.00 Conferences & Conventions SI Convention Attendance 4yrs 500.00 SIA Convention Attendance 2yrs 600.00 GWR Spring Conference 1,700.00 Fall Meetings - District 2 250.00 SIA Convention Fee - 100.00 Total Conferences & Conventions 3,150.00 Membership Expense Club Insurance 50.00 Member Dues Expense GWR Dues Expense 360.00 SIA Dues Expense 795.00 Total Member Dues Expense 1,205.00 New Member Expense GWR New Member Dues 36.00 SIA New Member Expen9 99.00 Total New Member Expense 135.00 Total Membership Expense 1,340.00 Club Overhead Expenses SI Valley Phone Charges 150.00 SIA Materials (SOLT) 100.00 President's Expenses 200.00 GWR President Retreat 180.00 $ 4,235.00 $ 2,575.00 $ 6,810.00 $ 700.00 $ 3,150.00 $ 1,340.00 J71 O11 Office Supplies & Expenses GWR New Club Funding La Quinta Chamber Membership CPA/Tax Preparation Newsletter Total Club Overhead Expenses Total Expense 1,620.00 6,810.00 $ 1,620.00 $ 6,810.00 J 012 Short FOrlm oMs,w ,w-„w �DO-EZ Retum of Orgrtnlsdlon ExMnpt From Income Taos LNwar ana)on "fowi f mw no n wnii. coo imeW sb* ww as natrwe w tiic�r+±.s prMM fb,.,drdon�, sateaon itta, McY011 �ocq aanaoalapt aharttat� tina>rt ► For orvarkolki s with grog raoaip s Ilaea ftn $10DAW and WW assets leas lepranard of the Treawy than $250AW at the and of the year. Open to Public drnaiRevenue service ► The organization may have to un a of this retum t4 sallsfy state orM uiremer$S. I to anise o F. Ow 2000 calendar eea or tax yew begWW9 7 01 2000 and ends 6 3 0 2001 Check if applicable: p C 0 Employer IdentiM UM reattbar Change of address u"Ns' SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 Change of name print rr P.O. BOX 10 81 E Telephone no. return se Finalreturn LA QUINTA, CA 92253 (760) 360-4698 Final Amended return speaA@ F Check ► D if apocat ion pending Instruc- tions. Accounting method: 19 Cash D Accrual Other (s ecity) ► H Enter 4-digit group exemption no. (GEN) 10- so 527 or 0 Section 501(c)(3) organizations and 4947(ax1) nonexempt charitable trusts must attach a completed Schedule A (Form 990 or 990-EZ). Check ► U if the organization's gross receipts are normally not more than $25,000. The organization need not file a return with the IRS; but if the organ- ization received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. Add Ones 5b, 6b, and 7b, to line 9 to determine gross receipts; if $100,000 or more, file Form 990 instead of Form 990-EZ . .. .. 10.$ 24,664 ............ ......... ....... . Check this box if the organization is not required to attach Schedule B (Form 990 or 990-EZ)........................................... ► fs I Rnvannp l=vnAnAP-A_ and Changes in Net Assets or Fund BalanceS (See Specific Instructions on page 34.) 1 Contributions, gifts, grants, and similar amounts received ............................................. 2 Program service revenue including government fees and contracts ..................................... 3 Membership dues and assessments............................................................ 4 Investment income .................................................. .. ................ 5a Gross amount from sale of assets other than inventory ....................... 5a b Less: cost or other basis and sales expenses .............................. 5b c Gain or (loss) from sale of assets other than inventory (line Sa less line 5b) (attach schedule) ................. 6 Special events and activities (attach schedule): SEE STATEMENT 1 a Gross revenue (not including S of contributions reported on line 1).................................................. 6a 17,471 b Less: direct expenses other than fundraising expenses ....................... 6b 4,239 c Net income or (loss) from special events and activities (line 6a less line 6b) ............................... 7a Gross sales of inventory, less returns and allowances ........................ 7a ................ . b Less: cost of goods sold .............................................. 7b c Gross profit or (loss) from sales of inventory (line 7a less line 7b)....................................... a Other revenue (describe ► ) 9 Total revenue (add lines 1, 2, 3, 4, 5c, 6c, 7c, and 8) . ......................................... 10-9 10 Grants and similar amounts paid (attach schedule) ................................................. 11 Benefits paid to or for members............................................................... 12 Salaries, other compensation, and employee benefits ................................................ 13 Professional fees and other payments to independent contractors ...................................... 14 Occupancy, rent, utilities, and maintenance....................................................... 15 Printing, publications, postage, and shipping...................................................... 16 Other expenses (describe ► SEE STATEMENT 2 ) 17 Total expenses (add lines 10 through 16)...................................................... ► 18 Excess or (deficit) for the year (line 9 less line 17).................................................. 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end -of -year figure reported on prior year's return) ......... • 20 Other changes in net assets or fund balances (attach explanation)........... SEE . STATEMENT.. 3... 21 Net assets or fund balances at end of year combine lines 18 through 20 .............................. ► 1 2 2,684 3 4,409 4 100 Sc 13,232 6c 7c a 10 20,425 7 , 4 9 3 11 12 13 360 14 15 471 16 40246 17 1st 12,5 7 0 7,855 = °` 6,232 19 20 1,908 21 15,995 Balance Sheets - if Total assets on line 25, column (B) are $250,000 or more, file Form 990 instead of Form 990-EZ (See Specific Instructions on page 37.) Cash, savings, and investments.................................................... Land and buildings............................................................. Other assets (describe ► ) Total sssets.................................................................. Total liabilities (describe ► ) se—e ...tee. a,. fund balances (line 27 of Column 1B) must agree with line 21) (A) Beginning of year I (e) End of year 6,232 22 151995 23 24 -'9 6,232 25 15 9 5 0 26 0 6,232 27 15 , 9 95 For Paperwork Reduction Act Notice, see page 1 of the separate Instructions. RFOUS3 12/26/00 F123 iaa >r. ott�. t moil toidMdN 1� ffUe talenlbar d peleolr beilNwed. a co w nlewrit Ml In On for Moh pralperrl titre. for asom awdoraPiortdrd PROVIDED FUNDS FOR VARIOUS YOUTH,HUMAN RESOURCES,HEALTH AND 7,493 EDUCATION WORLDWIDE CHARITY ORGANIZATIONS. ((3rarft = 0 28e (Grants $ ) 290 (Grants $ ) 308 Other program services (attach schedule) (Grants $ ) 31e T...-1 ........�... a 10.m �vrwlame fadd tines 28a throuah 31a).. ► 32 7,493 : :•i�r.::: r :—a .a AY:�..... 11i.wwew.s Tn ra#seQ end Kav Fmnlny"A ni■t aach ere oven it not comoernand. Sao Specific kninietione on page 36.) LISL VI VIIIH6I ar Vncvw. v, •. r,vwv..r (A) Karns and address — . —.__ _— --- .—_- (8) Title and average hours per week devoted to position _- (C)compatestion of not Pow sra w-a%) (a) Contributions to employee bensfd Plans a deterred aornpanse fon (E) Expense aeewd and other allowances STATEMENT 4 0 0 0 ref<` Other Information (See Specific Instructions on page 38 and General instruction V on page 14.) S TATEMENT 5 Did organization engage in any activity not previously reported to IRS? if "Yes,' attach a detailed description of each activity ............... Were any changes made to the organizing or governing documents but not reported to the IRS? n'Yes.* attach a conformed copy d the changes. If the organization had income from business activities, such as those reported on Jim Z 6, and 7 (among others), but NOT reported on Form 990-T, attach a statement explaining your reason for not reporting the income on Form 990-T. tax requirements? Did the organization have unrelated business gross Income of $1,000 or more or 6033(e) notice, reporting, and proxy re4 ... If 'Yes,' has it filed a tax return on Form 990-T for this year?................................................................ . Was two a liquidation, dissolution, termination, or substantial contraction during the year? (If 'Yes: attach a statement.) .................. Enter amount of political expenditures, direct or indirect, as described in the instructions . .............. . ► 37a 0 Did the organization file Form 1120-POL for this year?..................................................................... Did the organization borrow from, or make any k)ans to, any officer, director, trustee, or key employee OR were any such loans made in a prior year and still unpaid at the start of the period covered by this return? ............................................. 9 *Yes,* attach the schedule specified in the line 38 instructions and enter the amount involved ........ 3eb N/A 501(c)(7) organizations. - Enter: a Initiation fees and capital contributions included on line 9 ................ 3ft N/A G —intoincluded on line 9 for public use of club facilities ..................................... 39b N/A, Yes No X X :::::•::::.X N A X :>r<:<::>::<>::<:»> :::::::•:::: •:: •�:: X X . 501(c)(3) organizations. - Enter. Amount of tax imposed on the organization during the year under. section 4911 lip.N/A ; section 4912 Is, N/A ; section 4955 ► N/A 501(c)(3) and (4) organizations. - Did the organization engage in any section 4%8 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year? If 'Yes,' attach an explanation. X Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections 0 4912,49W,and 4968............................................................................... ► Enter: Amount of tax on line 40c, above, reimbursed by the organization ....................................... ► 0 List the states with which a copy of this return is fled. ► NONE The books are in care of ► AN I TA ZANE S CO Telephone no. ► (7 6 0) 3 6 0 — 4 6 9 8 Locatedat P. 43-665 PISCES COURT, LA QUINTA, CA ZIP+4 ► 92253 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 - Check here ► ON/A and enter the amount of tax-exempt interest received or accrued during the tax year la,43 N/A N .................. Under penalties d Ps4ury, I declare that I have examined this return, including accornpsnying schedules anti statements, and to the beat Of my mwmmdpe and bNi 0$e it is tore. correct, and complete. 00daration Of prepa1er (der than ~ is based an all Inlonnation of which preparer has any Iarowledge (khpodgr t Sae General Instruction W, Page 14.) 1 \ Is ,signature of deter Preparers signature MI HAEL L . Type or print norm and title. Check H PnpaWs SSN or PnN se- andoved D. Wrs mt'e niAs (Or MI CHAEL L . MENDOZA, EIN ► Ohl ee a "d)and )l, 45-240 CLUB DRIVE address and INDIAN WELLS, CA 92210 phomeno. ►(760) 345-5648 zr code RF USM IY!lereg Form 990-EZ tom) J74 STATE COPY 014 FEDERAL sonaLEMENTAL INFORMATION OF FUNCM)NAL OWE(990) SPPEECIFIC ASSISTANCE TO INDIVIDUALS (SEE SCREEN 4OX01 HOW FOUNDATION ............................................. HOUSE OF HOPE .............................................. LQ BOYS & GIRLS CLUB ....................................... N. WILLOUGHBY AWARD ........................................ SI PROJECTS ................................................ MISC DONATIONS ........................................TOTAL PAM $ 1,500 2,250 2,000 1,000 421 322 $ 7,493 37 015 LEW 613 FEDERAL STATEMENTS sOROPTimT WTEMTKMAL of LA OwNrA STATEMENT 1 FORM 990-EZ, PART I, LINE 6 NET INCOME (LOSS) FROM SPECIAL EVENTS SPECIAL EVENTS: A) GOLF TOURNAMENT B) C) OTHER: PAM 4: SPECIAL EVENTS A B C OTHER TOTAL GROSS RECEIPTS $ 17,471 0 17,471 LESS: CONTRIBUTIONS 0 0 0 GROSS REVENUE 17,471 0 17,471 LESS: DIRECT EXPENSES 4,239 0 4,239 NET INCOME (LOSS) $ 13,232 0 13,232 STATEMENT 2 FORM 990-EZ, PART 1, LINE 16 OTHER EXPENSES $ 115 AMMENTIES.................................................. 28 COMMITTIEES................................................ 767 CONVENTION................................................. 112 DUES & SUBSCRIPTIONS ....................................... EDUCATION - OTHER .......................................... 215 FALL MEETING ............................................... 280 378 HOLIDAY BASKETS ............................................ 258 INSTALLATION ............................................... 446 PINS....................................................... 159 PROGRAMS................................................... 228 RECRUITMENT................................................ 1,000 WOMAN'S OPP AWARD .......................................... 260 YOUTH FORUM ................................................ TOTAL $ 4,246 STATEMENT 3 FORM 990-EZ, PART 1, LINE 20 OTHER CHANGES IN NET ASSETS OR FUND BALANCES FUND BALANCE ADJUSTMENT .................................... $ 1,908 TOTAL $ 1,908 woo SOROpTI I�RNATIONAL OF LA OUINTA x.IENT 613 STATEMENT 4 FORM 990-EZ, PART IVEMPLOYEES EMPLOYEE EXPENSE OF OFFICERS, DIRECTORS, TRUSTEES, AND KEY EMPLO ACCOUNT/ LISTBEN PLN NAME AND ADDRESS LANA SHERMAN 43-376 COOK STREET RE T # 113 PALM DESERT, GRETCHEN PEREOZA� 82-252 92201 NUE INDIO, CA ANITA ZANESCO 43-665 PISCCA CO2253 LA QUINTA MARJORIE CURTIS 45-355 MESA COVE CA 92210 INDIAN WELLS, BEVERLY 14ONTGO14ERY 78-483 CP'I'LE HURETA 2929 253 LA QUINTA, CA MARY KAY BERLIER A DRIVE 45-747 VERBA 93360 PALM DESERT, y TITLE & AVG. COMP. COS- OTHER— HRS/WK DEVOTED 0 0 0 PRESIDENT $ NONE 0 0 0 TREASURER NONE 0 0 VICE PRESIDENT 0 NONE 0 0 0 SECRETARY NONE 0 0 0 DIRECTOR NONE 0 0 0 DIRECTOR NONE TOTAL $ 0 STATEMENT 5 PART V PERSONAL SENEFIT CONTRACT FORM 990-EZ, RECEIVE A� FPS' INFORMATION REGARDING TRANSFERS ASSOCIATED YEAR r IT IZATION, DURING THE (A) DID THE ORGANC�Y / TO PAY PREMIUMS ON •A •PERSONAL .BEN... DIRECTLY OR INDIRECTLY, PAY PREMIUMS, DI DIRECTLY ••.,•,.....•••,�E'YEAR CONTRACT? .....••'IZATION, DURING ., ............... (B) DID THE ORGAN BENEFIT CONTRACT? OR INDIRECTLY, ON A PERSONAL NO STATE COPY LA QUINTA BRANCH DOWNEY SAVI: 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 12-31-2001 PHONE 760-564-6661 PREVIOUS STATEMENT DATE 11-30-2001 PAGE 1 OF 2 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 More locations, more banking conveniencel Find the products and service you deserve, in more places than ever - home loans, checking accounts and savings accounts. And get the same feat personal service on've come to enjoy. You re always- welcome a Downey -Saving iNTEREST WD7 NUMBER 3¢:�300008-0 ANNUAL PERCENTAGE YEAR-TO-DATE $13:35% PREVIOUS STATEMENT BALANCE 11-30-2001................................. $2,926.62 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 13 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 826.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .91 1 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 59.52- -------------- ENDING STATEMENT BALANCE ............................................... $3,694.01 DEPOSITS AND OTHER CREDITS POSTED AMOUNT POSTED AMOUNT 12-08 8: 0�. 12-31 352.00�✓ 1 2 -0 8 - 111.'00 12-31 5.00 ✓ 12-08 d55.00 12-31 11.00 ✓ 12-08 458.00 12-31 ✓89.00 12-31 f 5.00% 12-31 �/59.00 ✓ OTHER CREDITS Interest 12-31 .91 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 2963 12-03 59.52 FIIn u% nm Tur wpm •T YTTp• //•� .. p.�uurvs w��.ww w.... 018 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5300008-0 DOWNEY SAVID STATEMENT DATE 12-31-2001 PREVIOUS STATEMENT DATE 11-30-2001 PAGE 2 OF 2 DAILY -BALANCE -- DATE AMOUNT DATE AMOUNT 12-03 2867.10 12-31 3,694.01 12-08 3:115.10 379 FIND US ON THE MEd AT HTTP-//MMM.DDWNEYSAVINGS.COM 019 LA QUINTA BRANCH DOwNEY SAVES STATEMENT DATE 78-435 HIGHWAY 111 _ LA QUINTA CA 92253 06-29-2002 PHONE 760-5642253 PREVIOUS STATEMENT DATE 05-31-2002 PAGE 1 OF 2 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new, home you've been considering. Stop by and visit your local Branch Manager, call us at 1-800-259-6199 or apply online at downeysavings.com. Hurry! Apply today, _ before interest rates to - c up.. _ CHE KINGG ACCOUNT NUMBER 3gg-15300008-0 AL PERCENTAGE YIELDNEARNED $ 5.24% INTERESt EARNED $.92 ANNUAL PREVIOUS STATEMENT BALANCE 05-31-2002................................. $4,846.30 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 87 16 DEPOSITS AND OTHER CREDITS TOTALING ......................... 2,971.92 INTEREST PAID THIS STATEMENT PERIOD ......................... • 8 CHECKS AND 0 OTHER DEBITS TOTALING ............................... 632_74_ ENDING STATEMENT BALANCE ............................................... $7,186.35 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AMOUNT 179.00 06-28 395.00 06-28 604.37 ✓ 06-28 4.00,E -06-28 06-28 800.00•! 165.00 r ✓ 05-28 06-28 5.00 d 11 00 70.00 85.00 ✓ 06-28 06-28 ✓ 06-28 06-28 185.00 06-28 50.00 ✓ 215.00 06-28 191.50�/ 06-29 OTHER CREDITS Interest 06-29 •92 CHECKS AND OTHER DEBITS NUMBER PAID AMOUNT NUMBER PAID AMOUNT 2980 2997* 06-10 06-21 31.50 65.00 2999 3003* 06-25 06-25 40.00 68.90 2998 06-03 82.34 3005* 06-10 5.00- 020 )01255 001255 0 12 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5300008-0 STATDOWNEY SAVIN 06-29-2002 PREVIOUS STATEMENT DATE 05-31-2002 PAGE 2 OF 2 _ CHECKS AND OTHER DEBITS _ --- --- NUMBER PAID AMOUNT NUMBER PAID AMOUNT 3010* 06-20 120.00 3011 06-27 220.00 DAILY BALANCE DATE AMOUNT DATE AMOUNT 06-03 06-10 4763.96 4:727.46 06-25 06-27 4433.56 4:213.56 06-20 06-21 4607.46 4:542.46 06-28 06-29 6970.43 7:186.35 WTYR lie fW T W WEE aT I.ITTO• //WWW MWWVVC&VTbW= rTW J�- 021 001237 G01237 0 7 LA QUINTA BRANCH STATEMENT SAVIN 18-435 HIGHWAY 111 05-31-2002 ATE LA QUINTA CA 92253 PHONE 750-564-6661 PREVIOUS STATEMENT DATE 04-30=2002 PAGE 1 OF 2 SOROPTIMIST INTL LA QUINTA/CV /1 PO BOX 1081 LA QUINTA CA 92253 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop b and visit your local Branch Manager, call us at _ — 1-80-259-6199 or ajojyAnline at 4ownej!cavin cow, APPIy today, before interest rates go back up. Hwy! JHECKIN ACCOUNT NUMBER 31-5300008-0 YEAR-TO-DATE INTEREST ANNUAL PERCENTAGE YIELD EARNED $4.40 .23% NTERES EARNED .76 PREVIOUS STATEMENT BALANCE 04-30-2002................................. $3,834.34 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 11 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 2,660.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .76 11 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... -------------- 1,648.80- ENDING STATEMENT BALANCE ............................................... $4,846.30 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 05-24 1,070.00J 05-24 05-2.4 7.OG - 05-24 220.00 138.00 y 05-24 8.00 05-24 05_24 28.00 05-31 315.00,/ 185.00 05-24 ,�/ 05-24 150.00 OTHER CREDITS Interest 05-31 .76 CHECKS AND OTHER DEBITS CHECK NUMBER DATE PAID AMOUNT CHECK NUMBER DATE PAID AMOUNT _ 2981 2990* 05-29 05-28 10.50 75.00 2994 2996* 05-10 05-23 103.00 55.00 2991 2992 05-30 05-08 180.00 597.30 3000*# 3001 # 05-31 05-31 330.00 45.00 2993 05-14 108.00 3002 # 05-31 45.003 e TYn Ile nH rue Hew &T uTTC• //HHH rW%0=VQAVTWM fy= 022 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5300008-0 DOWNEY SAVIN STATEMENT DATE 04-30-2002 PREVIOUS STATEMENT DATE 03-30-2002 PAGE 2 OF 2 DATE AMOUNT DATE AMOUNT 04-04 04-10 4142.63 4:042.63 04-24 04-25 3,318.61 3308.61 04-11 04-17 3007.63 2:961.61 04-26 04-30 3:283.61 3,834.34 38 023 T1237 001237 0 7 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 STA E rtEfl Tart DATY SAVIN 04-30-2002 PREVIOUS STATEMENT DATE 03-30-2002 PAGE 1 OF 2 Home loan interest rates are low. Refinance NOW for a lower interest rate or bay that new home you've been considering. Stop by and visit your local Branch Manager, call us at 1-900-259-6199 or apply online at down_ysavings.com. 4 Hurry;-,4pp}�--today,-before mzeresrrater go b�acckk ap. CHECKING ACCOUNT NUMBER 31-5300008-0 YEAR-TO-DATE INTEREST $3.64 INTEREST EARNED .73 ANNUAL PERCENTAGE YIELD EARNED .25% PREVIOUS STATEMENT BALANCE 03-30-2002................................. $4,215.82 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 10 DEPOSITS AND OTHER CREDITS TOTALLING ........................ VUI.uu INTEREST PAID THIS STATEMENT PERIOD ......................... .73 7 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 1,289.21- -------------- ENDING STATEMENT BALANCE ............................................... $3,834.34 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AMOUNT 04-24 04-24 14.00 4.00 04-24 04-30 195.00 180.00 04-24 — 04-24 40.00 29.00 04-30 04-30 60.00 270.00 04-24 75.00 04-30 40.00 OTHER CREDITS Interest 04-30 •73 CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT CHECK DATE NUMBER PAID AMOUNT 2982 04-17 2984* 04-04 46.02 27.85 2987 04-25 2988 04-10 10.00 100.00 2985 04-04 45.34 2989 04-11 1,035.00 2986 04-26 25.00 384 FTNn 11! AM TMF YFN AT MTTP• //WY.OMAILMSAVIMM_CM 024 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV DOWNEY SAVUS STATEMENT DATE 04-30-2002 PREVIOUS STATEMENT DATE 03-30-2002 PAGE 2 OF 2 CHECKING ACCOUNT NUMBER 36-5300008-0 DAILY--BALANCE--- DATE AMOUNT DATE AMOUNT 04-04 04-10 4142.63 4:042.63 04-24 04-25 3318.61 3:308.61 04-11 04-17 3007.63 2:961.61 04-26 04-30 3283.61 3:834.34 OTWn IM f� TYC WOE AV YTTO. / /WY nnUUVVCAVTUrAC ell 025 UA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVID STATEMENT DATE 12-31-2001 PREVIOUS STATEMENT DATE 11-30-2001 PAGE 1 OF 2 More locations, more banking convenience! Find the products and service yyou deserve, in more places than ever - home loans, checking accounts and savings accounts. And, get the same great personal service you've come to enjoy. You re always welcome of Downey Savings! _ NUMBER jj-jjO172B-5 INTEREST EARNED ANNUAL PERCENTAGEYIELD$64:34 PREVIOUS STATEMENT BALANCE 11-30-2001................................. $17,249.82 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 16 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 8,221.50 INTEREST PAID THIS STATEMENT PERIOD ......................... 4.67 5 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 8,230.00- -------------- ENDING STATEMENT BALANCE ............................................... $17,245.99 DEPOSITS AND OTHER CREDITS POSTED AMOUNT POSTED AMOUNT / 12-08 100.00 / 12-08 800.00 y✓ 12-08 500.00 ✓ 12-31 10.00 12-08 1,200.00 12_31 12-08 800.00 ✓ 12 31 -450-.DQ - 45.00 12.08 2500 ✓ 12-31 33000 12-08 89:00 12-31 2,400:00 12-08 75000 12-31 250.00 ✓ 12-08 50:00 12-31 222.50 OTHER CREDITS Interest 12-31 4.67 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE -, NUMBER PAID AMOUNT NUMBER PAID AMOUNT 556 12-13 1,000.00 560* 12-10 1000.00 557 12-12 1000.00 561 12-17 4:230.00 558 12-12 1:000.00 FIND US ON THE WEB AT HTTP://WW.DOWNEYS"INGS.CON 3 8 6 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5301728-5 DAILY._8ALANCL-_.__ __ ..__._ DATE AMOUNT 12-08 21563.82 12-10 20:563.82 12-12 18,563.82 DATE 12-13 12-17 12-31 DOWNEY SAVI2 STATEMENT DATE 12-31-2001 PREVIOUS STATEMENT DATE 11-30-2001 PAGE 2 OF 2 AMOUNT 17,563.82 13,333.82 17,245.99 FIND US ON THE WEB AT HTTP://WWM.00WNEYSAVINOS.COM J * GAP IN CHECK SEQUENCE N THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT. 027 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVIN STATEMENT DATE 06-29-2002 PREVIOUS STATEMENT DATE 05-31-2002 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop band visit your local Branch Manager, call us at downeysavi' con. 1-8&-259-6199 or apply online at back 1 today, before interest rates eo Hurry. App _ .. CHECKING AENT NUMBER P.M-5301728-5 YEAR-TO-DATE INTEREST D ANNUAL PERCENTAGE YIELD EARNED $15.63 .25% INTEREST E PREVIOUS STATEMENT BALANCE 05-31-2002................................. $4,458.11 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,336.19 INTEREST PAID THIS STATEMENT PERIOD ......................... 1.04 3 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 304.89- -------------- ENDING STATEMENT BALANCE ............................................... $5,490.45 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 06-10 1,336.19 ETHER .CHITS._ -— Interest 06-29 1.04 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 586 06-03 154.89 590* 06-28 100.00 588* 06-28 50.00 DAILY BALANCE DATE AMOUNT DATE AMOUNT 06-03 4303.22 06-28 06-10 5:639.41 06-29 5489.41 5:490.45 RTWn 11! AY TWO WPM AT LrTD I A N 0. mWVVCAVTunc Pn" V�5 7 1240 001240 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 STATDO DNEY SAVIIS 05-31-2002 PREVIOUS STATEMENT DATE 04-30-2002 PAGE 1 OF 2 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop byy and visit your local Branch Manager, call us at 1-800-Z59-6199 or apply online at downysavin corn. Hurry 1�p y thy. be�brc mterea�ra —a up. CHECKING ACCOUNT NUMBER 11.246-5301728-5 YEAR-TO-DATE INTEREST $14.59 INTEREST EARNED ANNUAL PERCENTAGE YIELD EARNED .247E PREVIOUS STATEMENT BALANCE 04-30-2002................................. $8,438.73 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 8 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 2,655.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 1.24 8 CHECKS AND 0 OTHER DEBITS TOTALLING ............................ 6,636_86_ ENDING STATEMENT BALANCE ............................................... $4,458.11 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AMOUNT 05-24 _ 05-24 - 75.00-/" - 390.00 05-24 05-31 420.00/ 330.00=-` 270.00 - 05-24 600.00 05-31 05-31 90.00, 05-24 480.00 d OTHER CREDITS Interest 05-31 1.24 CHECKS AND OTHER DEBITS NUMBER PAID AMOUNT NUMBER PAID AMOUNT 567 574* 05-31 05-03 1,500.00 75.00 581* 582 05-02 05-17 350.00 2,711.86 578* 579 05-02 05-13 500.00 1,000.00 587* 591*# 05-30 05-31 400.00 100.00 rw Y o 9 er.....e ~ Tear WME eT uTTe • i nwww+ rWV"eveevr&ru MU 029 LA QUINTA BRANCH DOWNEY SAVIT 78-435 HIGHWAY 111 STATEMENT DATE LA QUINTA CA 92253 05-31-2002 PHONE 760-564-6661 PREVIOUS STATEMENT DATE .-- 04-30-2002 PAGE 2 OF 2 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5301728-5 OMtY--BALANCE _ - - - DATE AMOUNT DATE AMOUNT 05-02 05-03 7588.73 05-24 5766.87 7:513.73 05-30 5:366.87 05-31 4,458.11 05-17 3-13 FIND US ON THE MEd AT HTW WWW.DOWNEYSAVINGS.CON al 001240 001240 0 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV ' PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVIN STATEMENT DATE 04-30-2002 PREVIOUS STATEMENT DATE 03-30-2002 PAGE 1 OF 2 01 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop b and visit your local Branch Manager, call us at 1-8 -259-6199 or appply online at downeysav' cones_.. HurryY Apglp tod�►; before interest rates go back up. CHECKING ACCOUNT NUMBER P-5301728-5 YEAR-TO-DATE INTEREST $13.35 INTEREST EARNED .99 ANNUAL PERCENTAGE YIELD EARNED .25% PREVIOUS STATEMENT BALANCE 03-30-2002................................. $10,946.74 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 2 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 70.00 INTEREST PAID THIS STATEMENT PERIOD ......................... 1.99 8 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 2,580.00- -------------- ENDING STATEMENT BALANCE ............................................... $8,438.73 DEPOSITS AND OTHER CREDITS POSTED AMOUNT / POSTED AMOUNT 04-24 55.00 ✓ 04-30 15.00ri OTHER CREDITS Interest 04-30 1.99 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 553 568* 04-08 04-02 200.00 500.00 ✓ 575* 576 04-29 04-12 200.00 ✓ 650.00 1 4573* 569 04-02 500.00 577 04-15 130.00 04-30 200.00 ✓ 580* 04-30 200.00 ✓ FTMn u4t nW TMF WPM AT HTTO • / /WWW MY1IFVQAVTMRC fT W 391 031 nnl24a 001240 0 8 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL LA QUINTA/CV CHECKING ACCOUNT NUMBER 36-5301728-5 STAEr �NY SAVIN 04-30-2002 PREVIOUS STATEMENT DATE 03-30-2002 PAGE 2 OF 2 .DAILY BALANCE DATE AMOUNT DATE AMOUNT 04-02 9,946.74 9746.74 04-24 04-29 9 021.74 04-08 04-12 ,6.74 04-30 8,438.73 -15 .74 8,966.74 8,96 FIND US ON THE WEB AT HTTP://W.DOW RYSAVINGS.COM J MW92 032 6'1/19/2002 10:20 17607771231 LQ COMMiJNITY SERVICE ATTACHMENT 3 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR-02�.Q3 Name of Organization: LA QUINTA VFW POST 855 Amount Requested —IN -KIND SERVICES ONLY. USE OF L.O. SR. CENTER Contact Person: R BERT TYLER, QUARTERMASTER Mailing Address: -VILLETA DRIVE----- 44 City: LA QUINTA State: CA Zip Code 92253 Phone No.: (760) 345-2116 FAX: (760) 345-2717 501(c)3 Taxpayer I.D. Number: 91-2095974 Date Submitted: __JULY 24, 2002 393 3 033 07/19/2002 10:28 17607771231 LQ CCMMUNIT'Y SERVICE PAGE 03 3. a. 5. 7. Q COMMUNITY SERVICES GRANT APPLICATION (Must be typed) Whet is the overall purpose or goal of your organization? Veterans Fraternal & Service organization. Serves the needs of and services to U.S. Veterans of overseas assignments, plus thei dependents. Also Community Service through Patriotism and constructive participation in local education and Memorial events in La Quinta and the Coachella Valley. How long has your organization been in existence? 2 Years oaths Describe in general the activities or services of your organization: Educate eligible Veterans concerning available Veterans benefits at a eves of Government. Support local and regional patriotic events, such as Memorial Da and V6Terans Day. visff5tion w77 hosF!t;lizedVeterans. Support programs at local schools, such as Jr. ROTC at LQHS. How many people does your organization currently serve? No. of Youth No. of Adults 63 No. of Seniors 95% 190% How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 65 - 75 No. of Seniors How many people served this Fiscal Year will be La Quinta residents? 150% No. of YouthNo. of Adults 50% No. of Seniors How many paid employeesivolunteers does your organization employ? Full time employees_NONE Part time employees NONE Volunteers NONE Describe how your organization is managed and governed. VFW Post is managed and governed in accordance with estahlished Piles, Regulations, and By -Laws promulgated by the National and State V Jiv t 4 034. 07/19/2002 10:28 17607771231 1_0 CCMMUAIT'Y SERVICE PAGE 04 9. 10, 12. Please provide information on your Executive Board members or contact arson: N rune TBi 9 Hwu Address phi Mr. Jack Fleck Commander 48-425 Via Solana, L.Q. 771-2544 Mr. Robert Tyler Quartermaster 44-215 Villeta Drive, L.Q. 345-21 16 Mr. Jacques Abels, Judge Advocate, P.O.B: 1416, L.Q. 564-4368 What is your annual schedule of events, and during what months does ur organization operate? Operation: Year-round Regular Meetings: 1st Wednesday of each Month Other special events: As scheduled Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: Post dues are $30 per year for Annual Members. $19.00 of this al unt goes to pay National, State and Local dues. Life members pay _a one-time fee, the amount of which varies with their age at the time of joining. What are your other sources of revenue for this funding year? $ouroe Amount Distribution of Buddy Poppies Approx. $1500 - $2000 Alnually (Twice per year) NOTE: These funds cant' only be spen on designated Veterans Relief activiti s. Total Needed $ In -Kind only (Sr. Center use fees) Total Received & Balance :� 5 035 1 n Or.MMI ETTV gPPUTC:F PAGE 05 07/19/2002 10:28 17G07771231 13. 14. 15, 16. 17. PLEASE SEJ 8 NOTE BELO .' Amount of money requested from the City of Lip auigqta? g In -Kind onl Monthly use of Senior Center for approximately 1-1/2— 9 Has your organization been funded by the City of La Quinta previously? _ a_Yes _ No If yes, when FY 2001-02 Amount received In -Kind Use Fe s Please provide the name and address of the bank in which the organizati 's funds are kept: Downey S & L Assn., La Quinta Branch, 78-435 Highway 111, L.Q. Please provide the name and title of those individuals authorized to sign i n the organization's account (must provide at least two individuals); Name: Title: John G. Fleck Post Commander Robert T. Tyler Post Quartermaster Jacques Abels Post Judge Advocate Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account, Statements dated: 1-04-02, 5-04-02, 6-04-02, & 7-04-02 Need Statement. Clearly and plainly state the specific, detailed reason o need for the requested funds and how these funds will be used, if awarded. The -requested In -kind Community Grant will allow Post 855 to con inue holding its Monthly meetings at the L.Q. Senior Center. Meeting typic last from 7:00 to 8:00 PM, with 10 or 15 minutes before and afte each meeting to allow for gathering and set-up ac iv> >es. Anticipate approximately 10 to 20 attendees per meeting. The VFW Bra -Laws require that the meetings of each Post be held —NOTE: within the City in which they are artere preserii;-there gre no other viable meeting places available within La Quinta. We a - hopeful a witnin the nex venue will become available where the Post can hold dinner meeti gs, wF would then obviate our need for Grant funding. NOTE: THE BULK OF THE CURRENT ACCOUNT BALANCE IS HELD IN TWO RESTRICTED FUNDS THAT CAN ONLY BE DISPERSED FOR DESIGNATE ITEMS: POST RELIEF FUND $1518.67 ally ich VFW NATIONAL HOME '532.51 $2051.18 THESE FUNDS CANNOT BE USED FOR NORMAL POST OPERATIONS. 036 • 07/19/2002 10.28 17607771231 LQ CCMMUNIT'Y SERVICE PAGE 06 i 19. Goal Statement. Indicate who will benefit from the use of these funds, how they will benefit. The direct beneficiaries of the requested Grant will be the memb reppendents La Quinta Post 855, who reside in a uln a an a surroun ingties. Secondar beneficiaries will be various local Veterans and their who maybe In neea, and the s u en s enro a in ram. Additional beneficiaries are the needy children who reside in. th VFW National Home or ren, in Eaton Kaplds, M!, are supported by donations from all VFW posts 2.0, Attach a copy of your program Operating Budget for the current year. None has been established as yet. 21. Non-profit organizations must attach a copy of the organisation's cum Form 990. 037 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 01-04-2002 PREVIOUS STATEMENT DATE 12-04-2001 PAGE 1 OF 1 More. locations, more banking convenience! Find the products and ;service ou deserve, in more places than ever - home loabs, chU. accounts and savings accounts. And get the same great personal service you've come to en,p. ;You re a1was welcome. of _Downey $ayings:.--� _ CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST $.00 ? PREVIOUS STATEMENT BALANCE 12-04-2001................................. $1,536.57 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALLING ........................ 2.40 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 5 CHECKS AND 0 OTHER DEBITS TOTALLING ....................... 243.00- ENDING STATEMENT BALANCE ............................................... $1,295.97 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 12-12 2.40 C 'HER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 2$1 12'=13, 15.50 284 12-20 150.00 } 282 12,128 30..00 285 12 31 22.50 283 12-28 25.00 DAILY BALANCE DATE' AMOUNT DATE AMOUNT 12-12 153&.97 12-28 1318.47 j 12-13 1:523.47 12-31 1:295.97 12-20 1,373.47 I FIND US ON THE WEB AT HTTP://WWW.DGWNEYSAVINGS.COM •ti:75 * GAP IN CHECK SEQUENCE #,THIS CHECK WILL 9E INCLUDED IN YOUR NEXT STATEMENT._ it your ATM, ATM Plus visa or ACCYss To casn cart is lost or stolanr c.ii +-nnn-o-o_eaae —...V J V LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 07-03-2002 PREVIOUS STATEMENT DATE 06-04-2002 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop b and visit your local Branch Manager, call us at 1�$0-2g9 6199 or apply online at downeysavings.com. Httr�rv_I llnly `iv, _ fore -interest -rates. -go.- back..�ip —. CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST S.00 PREVIOUS STATEMENT BALANCE 06-04-2002................................. $2,259.53 SUMMARY OF TRANSACTIONS O THIS STATEMENT 2 DEPOSITS AND OTHER CREDITS TOTALING ......................... 38.01 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 1 CHECKS AND O OTHER DEBITS TOTALING ........................ 13.60- -------------- ENDING STATEMENT BALANCE ............................................... $2,283.94 DEPOSITS AND OTHER CREDITS POSTED AMOUNT POSTED AMOUNT 06-11 31.51 OTtiCR CREDITS Vfw Of The Us Prenote 06-05 6.50 DATE AMOUNT 06-24 2,283.94 RIND US ON THE WEB AT HTTP://WWW.,DGWNEYS"XNQS.COM _ * GAP IN CHECK SEQUENCE # THhS-'CHECK. WILL W INCLUDED ;IN YOUR NEXT STATEMENT. If your ATM. ATM Plus Visa or Access To Cash card is lost or stolen: Call 1-800-938-9839 ASM5 039 003528 003528 0 3 LA QUINTA BRANCH STAI E VATEY SAVINGS 78-435 HIGHWAY 111 LA QUINTA CA 92253 06-04-2002 PHONE 760-554-6661 PREVIOUS STATEMENT DATE 05-04-2002 PAGE 1 OF 1 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 Home loan interest rates are low. Refinance NOW for a lower interest rate or buy that new home you've been considering. Stop byy and visit your local Branch Manager, call us at 1.-$O0 L 259-b199 ,.orlaj�a ply online at downeysavin } CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST S.00 PREVIOUS STATEMENT BALANCE 05-04-2002................................. $1,236.88 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 2 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,071.92 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 3 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 49.27- ENDING STATEMENT BALANCE ............................................... $2,259.53 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AMOUNT 05.-21. 31.00 05-29�.,040,92 CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT CHECK DATE NUMBER PAID AMOUNT 11 2J6 0'S 06 ,27.27 298 05.- 2, , 10.00 297 0516 1-2.00 DAILY 'BALANCE DATE AMOUNT 05-06 13109.61 05-16 1,.,197:61 05-21 1,228.61 FIND US ON THE WEB AT * GAP IN CHECK SEQUENCE # THIS: CH DATE, AMOUNT 05-22 05-29'' 2,259.53 e/WWW.DOWNEYSAVINGS.COM _ L..Bt INCLUDED I.N YOUR NEXT STATEMENT. (1j If your ATM, ATM Plus Visa or Access To Cash Card is lost or stole: Call 1-800^830-9838 .s .b 040 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253. DOWNEY SAVINGS STATEMENT DATE 05-04-2002 PREVIOUS STATEMENT DATE 04-04-2002 PAGE 1 OF 1 Home loan interest rates are low. Refinance NOW for a lower interest rate or',.buy that new home you've been considering. Stop by and visit yngs. our local Branch Manager, call; us : "at. .1-800-259-6199 or apply online at downeysavicom. P -toda, _Trefcfre lute st tee muka NCHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST 5.00 PREVIOUS STATEMENT BALANCE 04-04-2002................................. $1,214.12 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 2.DEPOSITS AND OTHER CREDITS TOTALLING ........................ 54.50 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 2 CHECKS AND O OTHER DEBITS TOTALLING ....................... 31.74- ENDING STATEMENT BALANCE ............................................... $1,236.88 DEPOSITS AND OTHER CREDITS POSTED AMOUNT POSTED AMOUNT 04-05' _ra031Tc 48.00 Vfw Of The Us Prenote 04-05 6.50 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 294 04-19 8.74 295 04-30 23.00 DAILY BALANCE DATE AMOUNT DATE AMOUNT 04-05 1268.62 04-30 1,236.88 04-19 1:259.88 FIND US ON THE WEB AT WTP://WWW.DDWNEYSAVZNCS.COM 4 it j *_GAP_.IN CHECK SEQUL'NCE N'THIS CHECK WILL BE INCLUDED IN YOUR NEXT STATEMENT J i4 your ATM, ATM Plus Visa or Access To Cash card is lost or stolen: Call 1-800-936-9539 ASP085 041 DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE OGDEN UT 84201 VETERANS OF FOREIGN WARS DEPARTMENT 655 POST LA QUINTA PO BOX 1416 LA QUIkTA CA 92253 DATE OF THIS NOTICE: 01-25-2001 NUMBER OF THIS NOTICE: CP 575 F EMPLOYER IDENTIFICATION NUMBER: 91-2095974 FORMo SS-4 2916623072 0 FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE, WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION Nk#48ER (EIN) Thank -you far -your Forrmc-SS-*; Apo•lication for Employer Identification Number (EIN). We assigned you EIN 91-2095974. This EIN will identify your business account, tax returns, and dords. cuments, even if you have me employees your permanent reco. Please keep this notice in US* Your ao+mplete name and EIN shown above on all federal tax forms, payments and related correspondence. If you use any variation in your mama or EIN, 3t may cause a delay in processing and incorrect information in your account. It also could cause you to be assigned mar* than one EIN. Please use the label IRS orovided when filing tax documents. If that isn't possible, use your EIN and complete name and address shown below to identify your account and to avoid delays in Processing. VETERANS OF FOREIGN WARS DEPARTMENT OF CALIFORNIA 9S5 POST LA QUINTA PO BOX 1416 LA QUINTA CA 92253 If this information isn't correct, please correct it using page 2 of this notice. Return it to the address shown so we can correct your account. If you went to apply to receive a ruling or a datermination letter reco nizimg your or anization as tax exempt, and have not already done so, you should fie Form 1023/410, Application for Recognition of Exemption, with tho IRS Ohio Key District Office. Publication S57, Tax Exempt Status for Your Organization, is available at most IRS offices and has details on how you can apply . 401 042 � : Ale4ta� CcJllnu� e� �sJ cWAI July 22, 2002 Honorable Mayor John Pena & City Council City of La Quinta P.O. Box 1504 La Quinta, Ca. 92253 Re: Use of the Senior Center for a Candidates Forum Honorable John Pena, Mayor: i[ ATTACHMENT 4 D JIL .A25W U11 of 1A QUINTA prtl MANAGER'S OEK CITY iv7 JUL 2 6 SECT) The La Quinta Chamber of Commerce, through it's Legislative Affairs Committee, has determined that a public forum should be held for the elections that are scheduled for November 5. The Forum will focus on La Quinta City elections for City Council and Mayor, providing an opportunity for La Quinta voters to hear the views of candidates running for those seats. No other non -partisan or partisan races will be involved. We are in the process of working out the details of the Candidates Forum. When those details are finalized, we will be communicating with the Candidates and the City about how the Forum will be conducted. Toward that end, the Chamber would like to use the Senior Center as the venue for the Candidates Forum. Because this event is open to the public and will allow the Candidates an opportunity to express their opinion on issues facing La Quinta, we are requesting a waiver for the use of the building and security deposit. Although you have different classifications for your fee schedule, we felt that our event was within the category of Class 1. Thank you in advance for your time and consideration. Sincerely, Rosa Maria Gonzales Chair Legislative Affairs Committee La Quinta Chamber of Commerce 78-371 Highway 111 La Quinta, CA 92253 Phone: 760-564-3199 Fax 760-564-3111 www.laquintachaml)erofcommerce.com 403 043 Tit!t 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Consideration of a Tree Donation For the Civic Center Campus by the Veterans of Foreign Wars RECOMMENDATION: Accept the Eisenhower Green Ash Freedom Tree donation from the Veterans of Foreign Wars, with the tree to be planted near the Veterans Acknowledgment Area on the Civic Center Campus. FISCAL IMPLICATIONS: There will be a minimal cost associated with running irrigation lines to the area in which the tree will be planted. The Veterans of Foreign Wars has requested a plaque be placed near the tree to acknowledge the program and donation. These costs are estimated at $500 and can be covered by the Civic Center Improvements Contingency Account #401- 639-663-000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Veterans of Foreign Wars (VFW), in conjunction with Wal-Mart, is sponsoring a nationwide program to plant Freedom Trees to honor all military Veterans, as provided in Attachment 1. The La Quinta VFW Post 855 would like to donate an Eisenhower Green Ash tree to be planted on the Civic Center Campus as part of the nationwide recognition program. The VFW would like to have this tree placed near the Veteran's Acknowledgment Area with a plaque acknowledging the program. According to the Historic Tree Nursery, which is a sponsor of the program, the Eisenhower Green Ash tree will grow in this region and can be planted anytime during the year. 404 Attachment 2 provides a site map of the Civic Center Campus and the location of the Veteran's Acknowledgment Area, along with a proposed location for the Freedom Tree. Once the Civic Center Campus is complete, a dedication of the Freedom Tree can be held concurrently with the Grand Opening Dedication. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Accept the Eisenhower Green Ash Freedom Tree donation from the Veterans of Foreign Wars, with the tree to be planted near the Veterans Acknowledgment Area on the Civic Center Campus; or 2. Do not accept the Eisenhower Green Ash Freedom Tree donation from the Veterans of Foreign Wars, with the tree to be planted near the Veterans Acknowledgment Area on the Civic Center Campus; or 3. Provide staff with alternative direction. esp P y s mitted, odie Horvitz,Cf)mpikr Attachments: 1. 2. ity Services Director Approved for submission by: Thomas P. Genovese, City Manager Correspondence from the VFW Site Map of the Civic Center Campus 4t�..r 002 \\CLQADMFSI\SHARED\COMMUNITY SERVICES\CCREPORTS\CC.214.VFW TREE DONATION 08-06-02..DOC ATTACHMENT 1 44-215 Villeta Drive La Quinta, CA 92253 July 8, 2002 Ms Dodie Horvitz Community Services Director City of La Quinta P.O. Box 1504 La Quinta, CA 92253-1504 Subject: VFW Freedom Tree Dear Dodie - The Veterans of Foreign Wars (VFW), in conjunction with Wal-Mart, is sponsoring a nation-wide program to plant "Freedom Trees" to honor all military Veterans. The chosen tree is the Eisenhower Green Ash, which has been grown from seeds of the Ash tree at President Eisenhower's home in Denison, Texas. The saplings were raised at the American Forests Historic Tree Nursery in Jacksonville, FL. A couple of VFW leaflets are attached for your information. La Quinta VFW Post 855 desires to participate in the Freedom Tree program We have recently received an Eisenhower Green Ash sapling, and are currently nurturing it while searching for a place to plant it. During the past couple of months, we have had casual conversation with various members of the La Quinta Staff and City Council about the VFW Freedom Tree program A logical place for planting this Veterans memorial would be in the new La Quinta Civic Center Campus - probably in the Acknowledgment Area. Perhaps with a suitable explanatory plaque. Hopefully, the type of tree fits within the approved plant palette for the Campus. The purpose of this letter is to involve you - as the focal point of the Civic Center Campus - in our tree -planting quest, so we can complete the process as soon as the Civic Center Campus is finished - hopefully in the next few weeks. Your assistance in this matter will be greatly appreciated. If you have any questions or need more information, please feel free to contact our Post Commander, Mr. Jack Fleck at 721-2544, or the undersigned at 345-2116. Res lly, Robert T. Tyler Quartermaster La Quinta VFW Post 855 41,1E Ul.' a c m - a m * J o+ �0 m. E cc � rn ¢ g LL N �> >> 5% �w= co4� to a w a a o m � d Z 0 ��mFEF�,�3 u. a53t3�ca�� 41 C � Cf3W�•�a .� �' v a c o�^ ae 3 Co 0 �� •caLL �� tb 14 c G G a ti a c ,C � •` � 0 3y a aE 40t L;�S PHOTO COURTESY POST 8483 MADISON, WIS 4og ups VFW VETERANS OF FOREION WARS www.vfw.org FOR IMMEDIATE RELEASE Contact: (VFW CONTACT NAME) (VFW CONTACT NUMBER) (WAL-MART, CONTACT NAME) (WAL-IYIART CONTACT NUMBER) Local VFW Post Plants Tree Dedicated To Freedom CITY, State — Month Day, 2002 --- As the nation reflects on the events of September 11, patriotism and freedom have taken on a new perspective. The Veterans of Foreign Wars have adopted a program called "Freedom Trees" as a way to help their communities come together. Across America, VFW Posts are planting Freedom Trees, donated to Posts by Wal-Mart Stores, to plant in public ceremonies. Post Commanders are inviting elected leaders, civic groups and citizens to tree -planting events focusing on the history of freedom in our country. The trees they will plant are the direct offspring of a green ash tree that grows at the birthplace of Eisenhower in Denison, Texas. <Insert date, time, place and names of notable speakers.> "Wal-Mart is proud to be part of this initiative in communities all across America," said Wal-Mart spokesperson, Matt Fifer. "We are proud to be involved in a program in which the spirit of American is cherished, and freedom is recognized as our greatest national treasure." Eisenhower Green Ash trees are grown by AMEMAN FORESTS, the oldest nonprofit conservation organization in the nation. AMMCAN FORESTS was founded in 1875 and is dedicated to caring for trees and forests. Many trees with historic significance are propagated and used to teach history and environmental appreciation. Eisenhower Green Ash trees are available for sale to consumers at area Wal-Mart Stores. 4' vV� Corporate support for the national program was provided by The Scotts Company founded in Marysville, Ohio in 1868, produces and markets products for lawn and garden care throughout the world. The Eisenhower Green Ash trees have been given a healthy start with Scotts products used at American Forests' nursery in Jacksonville, Florida. Scotts industry -leading brands include Scotts®, Miracle-Gro®, OsmocotsO, Ortho®, Hyponex®, and EarthgroO. More information on The Scotts Company is available at www.scotts.com. -30- Additional Information on AMERICAN FORESTS: Susan T. Corbett American Forests Historic Tree Nursery 8701 Old Kings Road Jacksonville, FL 32219 (904) 765-0727 Fax: (904) 768-4630 Email: scorbettphistorictrees.ora Additional Information on the Veterans of Foreign Wars: Michael Gormaliey Director, Citizenship Education and Community Services Veterans of Foreign Wars 406 W 34 h Street Kansas City, MO 64111 (816) 756-3390 Fax: (816) 968-2789 email: maormalleXQ-vfw.or-g 16 ! ATTACHMENT 2 p 3sssss ��` 1 �Ir01. r0 1=n 1 6 � ■ �e a ��e ii� �R �e • I ' • .— 1 ° I $$ 1�1 $$ $€ t $$ $$ 0 — w ' I 'I 10 1 I 1 - I A60L II ! 1 n I ' i I p � w 7 � ^ • � ^ I Chi ' n w .. Q °• I'I Z r----------- ------- e �• n I a vj .00 1 9 I pI w i,w• ICI o< A � w ww I � I ee w 03 E ,! � . n � - •.w � s I 6. �� i f i 9 I S �� 3 w _ w • t � � � � i �` nof#k of lit I I i I V 1 ,411 ATTACHMENT 2 �:, lot log $ 18 1e ��n COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE• Consideration of an Amendment to Chapter 11.96 Of the La Quinta Municipal Code To Add Section 1 1.96.010 Prohibiting Skateboarding, Bicycle Riding and Rollerskating In Certain Areas on Public Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: I - CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Amend Chapter 11.96 of the La Quinta Municipal Code to add Section 1 1.96.010 prohibiting skateboarding, bicycling and rollerskating in certain areas on public property: A. Motion to take up Ordinance No. by title and number only and waive further reading. B. Motion to introduce Ordinance No. on first reading. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 19, 1995, the City Council adopted Ordinance 279 regarding skateboards, bicycles and roller blades, as provided in Attachment 1. The minutes of the meeting, provided as Attachment 2, highlight the City's concerns regarding the use of skateboards, bicycles and roller skates in areas where pedestrians are likely to be found. Attachment 3 provides the current Municipal Code section regarding skateboards, bicycles and roller blades. Adding section 11.96.010 to the La Quinta Municipal Code, relative to skateboards, bicycles and_ roller skates in certain areas on public property, will enable the City to enforce rules prohibiting skating and bicycle riding in such areas as the Civic Center Campus. The proposed amendment is provided as Attachment 4. Once adopted, signs will be posted notifying the public of the Ordinance in areas that skating and bicycle riding is prohibited. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Amend Chapter 11.96 of the La Quinta Municipal Code to add Section 1 1.96.010 prohibiting skateboarding, bicycle riding and rollerskating in certain areas on public property; or 2. Do not amend Chapter 11.96 of the La Quinta Municipal Code to add Section 1 1.96.010 prohibiting skateboarding, bicycle riding and rollerskating in certain areas on public property; or 3. Provide staff with alternative direction. Respectful) submitted, Dodie Horvi z, C mmunity Services Director Approved for submission by: : Thomas P. Genovese, City Manager Attachments: 1. December 19, 1995 Staff Report 2. Minutes of the December 19, 1995 City Council Meeting 3. Chapter 11.96 of the La Quinta Municipal Code 4. Proposed Amendment Change \\CLQADMFSI\SHARED\COMMUNITY SERVICES\CCREPORTS\CC.213.SKATEBOARD ORDINANCE 08-06- ti l r 02..DOC 002 Ordinance No. Adopted: Page ORDINANCE NO. 2002- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 11.96 OF THE LA QUINTA MUNICIPAL CODE TO ADD SECTION 11.96.010 PROHIBITING SKATEBOARDING, BICYCLING AND ROLLERSKATING IN CERTAIN AREAS ON PUBLIC PROPERTY WHEREAS, with the proliferation of various types of wheeled -toy devices, including the advent of skateboards, bicycles, roller skates, roller blades, scooters (motorized and non -motorized) and other similar skating devices, within the City of La Quinta, there has arisen a concomitant danger from the use or operation of such skating devices in, on, or upon certain designated public property within the City of La Quinta; and WHEREAS, the City has carefully considered how to best regulate the use of such skating devices so as to facilitate their use and enjoyment while at the same time protecting the users of such skating devices, pedestrians and others from conflicts, accidents, or other eventualities which could result in injury to person or property. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 11.96 of the La Quinta Charter and Municipal Code is hereby amended to add Section 11.96.010, which read as follows: "SKATEBOARDING, BICYCLING, ROLLER SKATING, OR USE OF OTHER SKATING DEVICES PROHIBITED IN CERTAIN DESIGNATED AREAS ON PUBLIC PROPERTY. (a) No person shall operate, propel, or ride on skateboards, bicycles, roller skates, roller blades, scooters (motorized and non -motorized) and other similar skating devices on City property designated as a pedestrian mall, plaza or public gathering area, other than such areas specifically designated by the City for skateboards, bicycling, roller skates, roller blades, scooters (motorized and non -motorized) and other similar skating devices. The City property where such activities are prohibited shall include, but are not limited to, the Civic Center Campus and all buildings and amenities • 4 003 Ordinance No. Adopted: Page _ found on that site and the La Quinta Museum. (b) No person shall operate, propel, or ride on skateboards, bicycles, roller skates, roller blades, scooters (motorized and non -motorized) and other similar skating devices on any public property within the City where notice of such prohibition has been posted." SECTION II. SEVERABILITY. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of La Quinta hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional. SECTION III. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION IV. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED this day of , 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 41. F 004 Ordinance No. Adopted: Page _ JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 005 ATTACHMENT 1 COUNCILIRDA MEETING DATE: December 19, 1995 ITEM TITLE: Consideration Of Amendment To Section 11.96.005 of The Municipal Code Adopting Regulations Pertaining To Skateboarding, Bicycling, and Roller Skating AGENDA CATEGORY: BUSINESS SESSION: 60 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Move to take up Ordinance No. _ by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading amending Section 11.96.005 of the Municipal Code adopting regulations pertaining to Skateboarding, Bicycling, and Roller skating. FISCAL IMPLICATIONS: No Fiscal Implications Due to the expanding commercial area in the City, the need to regulate skateboards, bicycling, and roller skates is becoming more apparent. Increased skateboarding, bicycling, and roller skating in the various shopping areas is becoming a real concern for pedestrians and also for the management entities of the various shopping centers in the City. To date, the City has received two letters concerning this problem (Attachments 1,& 2 ), in addition to the verbal concerns that have been voiced. Walmart, Albertson's and Von's commercial areas do not have any negative opinions on the Ordinance. The La Quinta Chamber of Commerce has reviewed the Ordinance and encourages its adoption. See Attachment #3. The following cities have similar ordinances: Palm Springs, Cathedral City, Palm Desert, Indian Wells, and Indio. The proposed Ordinance has been reviewed by the City Attorney. FINDINGS AND ALTERNATIVES: The alternatives available to the Council are: 1. Move to take up Ordinance No. _ by title and number only and adopt the Amendment to Section 11.96.005 pertaining to regulations of Skateboarding, Bicycling, and Roller Skating. 2. Not take up the Ordinance adopting the Amendment to Section 11.96.005 pertaining to regulations of Skateboarding, Bicycling, and Roller Skating Regulations. Tom Hartung 4 t_ 8 007 ORDINANCE NO. _ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 11.96 TO TITLE 11 OF THE MUNICIPAL CODE RELATING TO REGULATION OF SKATEBOARDS, BICYCLES, AND ROLLER SKATES WHEREAS, numerous complaints concerning safety of pedestrians and property as well as operators of skating devices and bicycles have been received by the City. It shall be the responsibility of the property owner, at their own expense, to post their property and; WHEREAS, the City Council believes that it is necessary to protect the public's health and safety to limit the operation of skating devices and bicycling in areas where the general public is invited to conduct business thereby creating conditions that may be dangerous to pedestrians and property. NOW, THEREFORE, The City Council of the City of La Quinta, California, does hereby ordain as follows: SECTION I:: That Title 11, Chapter 96, Section .005, is hereby adopted to read as follows: Section 11.96.005 General Prohibition of Skate Devices And Bicycles In Commercial Districts. No person shall operate, propel, or ride on any skateboard, bicycles, roller skates, or similar (skating device) upon any private open space area which is open to the public such as sidewalk, mall, plaza walkways in any commercial and/or office professional facility within the City. SECTION 2: EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3: POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED AND ADOPTED this 19th day of December, 1995, by the following vote: AYES: NOES: ABSTAIN: ABSENT: f Ordinance No. GLENDA BANGERTER City of La Quinta, California ATTEST: SAUNDRA L. JUHOLA, City Clerk City of La Quinta, California APPROVED AS TO FORM: DAWN HONEYWELL City Attorney 009 TO: CITY OF LA QUINTA CODE ENFORCEMENT SUBJECT: SCATEBOARDERS,ROLLERBLADERS, AND BIKERIDERS WE ARE VERY CONCERNED ABOUT THE SAFETY OF OUR CUSTOMERS AND THE VISITORS TO OUR BEAUTIFUL CITY BECAUSE OF THE CHILDREN RIDING THEIR BIKES, SCATEBOARDS, AND ROLLERBLADES ON THE SIDEWALKS AND ENTRYWAYS IN FRONT OF THE STOREFRONTS. WE ARE ALSO CONCERNED ABOUT THE SAFETY OF THE CHILDREN WHO RIDE THESE OBJECTS. IT WOULD BE VERY UNFORTUNATE IF ONE OF OUR CUSTOMERS OR ONE OF THE CHILDREN GOT HURT AND THERE WERE NOT ANY SIGNS POSTED ABOUT THIS SITUATION. DOES THE CITY OF LA QUINTA HAVE AN ORDINANCE AGAINST SCATEBOARDING, BIKE RIDING OR ROLLERBLADING IN AREAS WHERE THERE IS A POTENTIAL DANGER OF SOMEONE GETTING HURT? THANK YOU IN ADVANCE FOR YOUR TIME. DAVID FRIEDRICH STORE DIRECTOR RALPHS LA QUINTA August 2, 1995 City of La Quinta Code Enforcement 78-495 Calle Tampico La Quinta, Ca 92253 Dear Sirs: This letter is written to you in hopes that an Ordinance will be posted re: skateboarding here at the La Quinta Village Center/Ralphs. We are very concerned as others are of the danger to our customers. The children who are skateboarding in and all over our parking lot have no thought of hurting people. They go very fast and do not look for anyone coming out of the different suites. We are most concerned for the elderly, as they are not as quick to move out of the way, nor should they have to. I want to Thank you for your matter and hope to see this speeding skateboard riders. Res full , i / i rd G. Crockett r Owner/Broker La Quinta Properties time and consideration to this parking area free of dangerous, O11 4 CHAMBER OF COMMERCE GEM OF THE DESERT December 7, 1995 TO: Tom Hartung, Building and Safety Dept. Roger Hirdler, Code Enforcement CITY OF LA QUINTA FROM: Executive Committee LA QUINTA CHAMBER OF COMMERCE O RE: Consideration of Amendment to Section 11.96.005 of Municipal Code The Executive Committee of the La Quinta Chamber of Commerce would encourage the City of La Quinta to adopt the ordinance adding chapter 11.96 to Title 11 of the Municipal Code, relating to regulation of skateboards, bicycles and roller skates. POST OFFICE BOX 255 • 51-351 AVENIDA BERMUDAS • LA QUINTA, CALIFORNIA 92253 • (619) 564-3199 FAX (619) 564-3111 rl 012 ATTACHMENT 2 .— City Council Minutes 15 December 19, 1995 8. CONSIDERATION OF AMENDMENT TO SECTION 11.%.005 OF THE LA QUINTA MUNICIPAL CODE ADOPTING REGULATIONS PERTAINING TO SKATEBOARDING, BICYCLING, AND ROLLER SKATING. Mr. Hartung, Building & Safety Director, advised that the proposed ordinance would restrict the use of skateboards, bicycles, and roller -blades on sidewalks in office and commercial areas of the City and is supported by the Chamber of Commerce. In response to Council Member Perkins, Mr. Cosper advised that the ordinance restricts the use of roller skates or any similar device. Council Member Perkins wished to see "roller -blades" added to the wording in the ordinance. In response to Council Member Adolph, Ms. Honeywell, City Attorney, advised that the purpose of the ordinance is to prevent accidents and legal action against the City would be more likely if an accident occurred and the City hadn't adopted an ordinance to address the safety hazard. The ordinance applies to private open space areas where pedestrians are more likely to be found. She suggested that the ordinance require private property owners to post signs prohibiting the restricted activities. Council Member Perkins felt that signs should be posted at the entrances. It was moved by Council Members Sniff/Adolph to take up Ordinance No. 279 as amended by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 279 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 11.96 TO TITLE H OF THE MUNICIPAL CODE RELATING TO REGULATION OF SKATEBOARDS, BICYCLES, AND ROLLER SKATES. It was moved by Council Members Sniff/Perkins to introduce Ordinance No. 279 as amended on first reading. Motion carried unanimously. 424 013 ATTACHMENT 3 11.96.005 Chapter 11.% SKATEBOARD, BICYCLES AND ROLLER SKATES Sections: 11.96.005 General prohibition of skate devices and bicycles in commercial districts. 11.96.005 General prohibition of skate devices and bicycles in commercial districts. No person shall operate, propel or ride on any skateboard, bicycles, roller skates, rollerblades or similar (skating device) upon any private open space area which is open to the public such as sidewalk, mall, plaza walkways in any commercial and/or office professional facility within the city. It shall be the responsibility of the property owner to post in a conspicuous place or places signage stating that the above -mentioned devices are prohibited and citing this code section. The signs shall be in letters not less than one inch high and shall be placed along the walkways at intervals not to exceed two hundred feet. (Ord. 279 § 1, 1996) 436-5 �? 014 ATTACHMENT 4 11.96.010 "SKATEBOARDING, BICYCLING, ROLLER SKATING, OR USE OF OTHER SKATING DEVICES PROHIBITED IN CERTAIN DESIGNATED AREAS ON PUBLIC PROPERTY. (a) No person shall operate, propel, or ride on skateboards, bicycles, roller skates, roller blades, scooters (motorized and non - motorized) and other similar skating devices on City property designated as a pedestrian mall, plaza or public gathering area, other than such areas specifically designated by the City for skateboards, bicycling, roller skates, roller blades, scooters (motorized and non -motorized) and other similar skating devices. The City property where such activities are prohibited shall include, but are not limited to, the Civic Center Campus and all buildings and amenities found on that site and the La Quinta Museum. (b) No person shall operate, propel, or ride on skateboards, bicycles, roller skates, roller blades, scooters (motorized and non - motorized) and other similar skating devices on any public property within the City where notice of such prohibition has been posted." o15 Tiht 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: Consideration of a Resolution STUDY SESSION: Designating Speed Limits for Certain Local Streets PUBLIC HEARING: Adopt a Resolution of the City Council approving designation of legal speed limits on certain local streets, as recommended in the "Speed Limit Study for the City of La Quinta", prepared by Paul Singer, P.E., a transportation engineering and planning consultant. It is estimated that sign placement will cost $9,300.00, which is available in the Public Works Streets Maintenance, Operating Supplies #101-453-703-833, Street Signs. None. The California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions, based on an engineering and traffic survey, conducted in accordance with methods determined by the Department of Transportation. The Municipal Code requires non statutory speed limits to be designated on the basis of an engineering and traffic survey. The speed limits become effective when adopted by City Council Resolution. California Vehicle Code defines the maximum speed limit as 65 miles per hour on divided roadways and 55 miles per hour on the remainder. Exceptions from this include residential areas and business districts, but the streets surveyed do not meet 1?7 T:\PWDEPT\COUNCIL\2002\020806h.wpd either of these exceptions. To establish a speed limit that uniformly fits the surrounding area, the City Council must approve an engineering and traffic survey, and designate speed limits that are legally enforceable. Speed data collected by the city engineering staff indicates critical speeds below the State mandated 65/55 mile per hour speed limits. Critical speed is defined as the eighty-fifth percentile speed, which is at or below the speed which 85% of the traffic is moving. The posted speed limit is normally established by rounding up or down to the first five -mile -per -hour increment above or below the critical speed. By adopting this resolution, the Sheriff's Department will be able to enforce the speed limit with radar, within the specified roadway limits. The alternatives for the City Council to consider are as follows: 1 . Adopt a Resolution of the City Council approving designation of speed limits based on the "Speed Limit Survey for the City of La Quinta" as prepared by Paul Singer, P.E., a transportation engineering and planning consultant; or 2. Do not adopt the Resolution, and keep the unposted speed limit of 65/55 miles per hour on the certain specified local streets in La Quinta; or 3. Provide staff with alternative direction. I` othy R. nas n, P.E. Public Works Director/City Engineer Approved for submission by: (1 _j Thomas P. Genovese, City Manager Attachment: 1) Speed Limit Survey Summary 2) Speed Limit Survey for City of La Quinta (3-ring binder) 10-8 ('02 T:\PWDEPT\COUNCIL\2002\020806h.wpd RESOLUTION NO. 2002-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS FOR CERTAIN LOCAL STREETS WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdiction, and; WHEREAS, the City Council finds it appropriate to designate speed limits on the following local streets to facilitate safe and orderly traffic flow, and; WHEREAS, said designation shall be made by resolution, and; WHEREAS, in accordance with the provisions of Title 12.20 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on certain specified local streets, and; WHEREAS, the following designated prima facie speed limits are based on the results of the engineering and traffic survey. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER THAT: the following prima facie speed limits are most appropriate to facilitate the orderly movement of traffic and to be reasonably safe: STREET FROM TO SPEED LIMIT (EEL) Adams Street Fred Waring Drive Miles Avenue 45 Adams Street Miles Avenue Highway 1 1 1 45 Adams Street Highway 1 1 1 Avenue 48 45 Avenue 50 Eisenhower Drive Washington Street 45 Avenue 50 Washington Street Jefferson Street 50 Avenue 52/ Calle Sinaloa Eisenhower Drive Avenida Bermudas 35 T:\PWDEPT\CO UNC 102002\020606h.wpd STREET FROM TO SPEED LIMIT (m h) Avenue 52/ Calle Sinaloa Avenida Bermudas Washington Street 45 Avenue 52 Washington Street Jefferson Street 50 Avenue 54 Madison Street Jefferson Street 50 Avenida Bermudas Calle Tampico Ave 52/Calle Sinaloa 25 Avenida La Fonda Washington Street Desert Club Drive 30 Calle Tampico Eisenhower Drive Washington Street 30 Calle Tampico Washington Street Park Street 30 Caleo Bay Avenue 47 Avenue 48 25 Desert Club Drive 1300' N/0 Calle Tampico Avenue 52 30 Dune Palms Road Fred Waring Drive Miles Avenue 40 Dune Palms Road Miles Avenue Highway 1 1 1 45 Dune Palms Road Highway 1 1 1 Avenue 48 50 Eisenhower Drive Washington Street Calle Tampico 40 Eisenhower Drive Calle Tampico Calle Tecate 35 Fred Waring Drive Washington Street Jefferson Street 50 Jefferson Street Fred Waring Drive Miles Avenue 50 Jefferson Street Westward Ho Drive Highway 1 1 1 40 004 T:\PWDEPT\COUNCIL\2002\020806h.wpd STREET FROM TO SPEED LIMIT (mph) Jefferson Street 1,000' N/O Avenue 48 Avenue 54 55 Jefferson Street Avenue 58 Quarry Lane 45 Madison Street Avenue 54 Avenue 58 45 Miles Avenue Washington Street Jefferson Street 50 Park Street Avenue 50 Calle Tampico 30 Washington Street Fred Waring Drive Miles Avenue 50 Washington Street Channel Drive Highway 111 50 Washington Street Highway 111 Eisenhower Drive 50 Washington Street Eisenhower Drive Avenue 50 50 Washington Street Calle Tampico Avenue 52 40 Westward Ho Drive Dune Palms Road Roadrunner Lane 35 Westward Ho Drive Adams Street Dune Palms Road 25 4JI 005 T:\PWDEPT\COUNCIL\2002\020806h.wpd PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 6th day of August 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: John Pena, Mayor City of La Quinta, California ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California 42 ►)06 T:\PWDEPT\CO UNCIL\2002\020808h.wpd ATTACHMENT 1 Speed Limit Survey Summary STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Adams Street Fred Waring Miles Avenue 45 48.5 45** Drive Adams Street Miles Avenue Highway 1 1 1 35 44.5 45 Adams Street Highway 1 1 1 Avenue 48 35 50.5 45 Avenue 50 Eisenhower Dr. Washington 45 48 45 Street Avenue 50 Washington Jefferson 45 54 50*** Street Street Avenue 52/ Eisenhower Dr. Avenida 40 30.5 35 Calle Sinaloa Bermudas Avenue 52 Avenida Washington 45 50.5 45** Bermudas Street Avenue 52 Washington Jefferson 50 57 50 Street Street Avenue 54 Madison Jefferson 50 56 50 Street Street Avenida Calle Tampico Avenue 52/ 35 27 25 Bermudas Calle Sinaloa Avenida Avenue 52/ Calle Tecate 45 44 40* * Bermudas Calle Sinaloa Avenida Washington Desert Club Not 30 30 La Fonda Street Drive Posted Calle Tampico Eisenhower Washington 45 29 30 Drive Street Calle Tampico Washington Park Avenue 35 35.3 30 Street Caieo Bay Ave 47 Ave 48 Not 29 25 Posted Desert Club 1300' N/0 Avenue 52 Not 34 30*** Drive Calle Tampico Posted 14 Q1aa T:\PWDEPT\COUNCIL\2002\020806h.wpd STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Dune Palms Fred Waring Miles Avenue 45 43 40 Road Drive Dune Palms Miles Avenue Highway 111 Not 46.5 45*** Road Posted Dune Palms Highway 111 Avenue 48 Not 50.5 50 Road Posted Eisenhower Washington Calle Tampico 45 43.5 40 Drive Street Eisenhower Calle Tampico Calle Tecate 35 24 35 Drive Fred Waring Washington Jefferson 50 50 50 Drive Street Street Jefferson Street Fred Waring Miles Avenue Not 49.5 50 Drive Posted Jefferson Street Westward Ho Highway 111 40 39.5 40 Drive Jefferson Street 1,000' N/0 Avenue 54 Not 56.5 55 Avenue 48 Posted Jefferson Street Avenue 58 Quarry Lane 40 44 45 Madison Street Avenue 54 Avenue 58 50 41 45 Miles Avenue Washington Jefferson 50 51 50 Street Street Park Street Avenue 50 Calle Tampico 25 38.5 30 Washington Fred Waring Miles Ave 50 55 50 Street Drive Washington Channel Drive Highway 111 50 36.5 50 Street Washington Highway 111 Eisenhower 50 49.5 50 Street Washington Eisenhower Ave 50 50 49.5 50 Street 43� T:\PWDEPT\COUNCIL\2002\020806h.wpd STREET FROM TO *EXIST. CRITICAL PROPOSE SPEED SPEED SPEED LIMIT LIMIT (mph) (mph) (mph) Washington Calle Tampico Avenue 52 Not 43 40 Street Posted Westward Ho Dune Palms Roadrunner 35 41.5 35 * * * Drive Road Lane Westward Ho Adams Street Dune Palms 25 31.5 25*** Drive Road The existing speed limits shown were determined from posted speed limit signs, or the roadway definitions provided in the California Vehicle Code (CVC). * * The park Playground speed zones will remain set at 25 MPH when children are present * * * School Zones will remain set at 25 MPH when children are present 010 T:\PWDEPT\COUNCIL\2002\020806h.wpd ATTACHMENT 2 "Engineering Speed Limit Survey and Speed Study for the City of La Quinta" as prepared by Paul Singer, P.E., Transportation Engineering & Planning 4',6 Oil T APW D EPT\COUNCI L\2002\020806h. wpd DEPARTMENT REPORT: / S MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 11, 2002 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:09 p.m. by Chairman Abels who lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney John Ramirez, Senior Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, Associate Planners Wallace Nesbit, Greg Trousdell and Martin Magana, and Executive, Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Abels asked if there were any corrections to the Minutes of May 28, 2002. Commissioner Tyler asked that Page 14, Item #7 be corrected to show a condition was to be added requiring the alignment of the driveways with Dulce Del Mar; Item #2 corrected to read, "Commissioner Tyler asked why the applicant was..." Commissioner Kirk asked that Page 3, Item #12 be corrected to read, "...a specific plan being solely used..." There being no further corrections, it was moved and seconded by Commissioners Tyler/Robbins to approve the minutes as corrected. Unanimously approved. B. Department Report: None V. PRESENTATIONS: A. Community Services Manager John Hardcastle gave a presentation on Emergency Preparedness. Commissioners thanked staff for the presentation and the knowledge of knowing how well prepared the City actually is for an emergency. They encouraged staff to get the G:\WPDOCS\PC Minutes\6-11-02.wpd 1 i 4,11 Planning Commission Minutes June 11, 2002 information out to the public. Chairman Abels asked that the "wheel" be printed in Spanish and Commissioner Robbins asked that the local utility companies be encouraged to participate with the City's planning. VI. PUBLIC HEARINGS: A. Site Development Permit 2002-739, a request of Summit Team, Inc. for review of architectural and landscaping plans for a single story commercial building of 5,839 square feet located on the west side of Washington Street, north of Calle Tampico within the La Quinta Village Shopping Center (Pad Site "D"). 1 . Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Kirk asked if staff thought the parking was adequate. Staff stated yes and confirmed that the center is over parked. 3. Commissioner Butler asked about the sign program. Staff noted the changes to the program. 4. Commissioner Tyler asked if any parking spaces would be lost. Staff stated one would be lost. Commissioner Tyler asked why the conditions regarding grading were not eliminated. Senior Engineer Steve Speer clarified the pad will be reworked and the conditions are needed for that purpose. Condition #16 could be eliminated. Commissioner Tyler questioned the caliper size of the trees in Condition #30.A. Staff stated the Commission could specify the tree height. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Dave Israelsky stated he was available to answer any questions. 6. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler asked if the applicant had any objections to the conditions as written. Mr. Israelsky stated he did not. 7. Chairman Abels asked if anyone else would like to address the �? Commission regarding this project. There being no further public i. I G:\WPDOCS\PC Minutes\6-11-02.wpd 2 Planning Commission Minutes June 11, 2002 comment, Chairman Abels closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. Commissioner Tyler asked if the Sheriff's Department had an issues with the plan. Staff stated the Sheriff's Department has new personnel reviewing the plans and staff included only those comments that pertained to this project. 9. There being no further discussion, it was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2002-064 approving Site Development Permit 2002- 739, subject to findings and conditions as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. B. Site Development Permit 2002-738; a request of Affiliated Construction for consideration of development plans for construction of a 4,500 square foot commercial office building located at the southeast corner of Washington Street and Avenue 47. 1 . Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked if this was the theme of architecture for all the buildings. Staff stated yes. 3. Commissioner Kirk asked if there would only be an exterior stairwell. Staff stated yes, but there is an elevator. Commissioner Kirk asked to see the architecture illustrated in the Specific Plan to see the consistency. 4. Chairman Abels asked if the applicant would like to address the Commission. Mr. John Vuksic, architect for the project, stated he was available to answer any questions. In regard to the phasing, the building on Parcel 5 is owned by a different owner. Parcels 3 and 4 are owned by Affiliated Construction. He went on to explain the phasing of the stairwells and the other buildings. ' G:\WPDOCS\PC Minutes\6-11-02.wpd 3 11 7 Planning Commission Minutes June 11, 2002 5. There being no further public comment, Chairman Abels closed the public participation portion of the public hearing and opened the matter for Commission discussion. 6. There being no further discussion, it was moved and seconded by Commissioners Butler/Kirk to adopt Planning Commission Resolution 2002-065 approving Site Development Permit 2002- 738, as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. Certification of an Addendum to Environmental Assessment 99-389, Specific Plan 99-040 and Tentative Tract Map 29323, Extension #1 /Amendment #1; a request of Cornerstone Development for recommendation of Certification of an Addendum to an Environmental Assessment, repeal of Specific Plan 99-040, and first extension of time and an amendment request for a Tentative Tract Map for the property located at the northwest corner of Fred Waring Drive and Jefferson Street. 1. Chairman Abels opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked if the Specific Plan was being eliminated. Staff stated that was one of the actions before the Commission. 3. Commissioner Butler asked if this developer was responsible for the Jefferson Street improvements. Senior Engineer Steve Speer explained this portion of the improvements was part of the Phase II Jefferson Street Improvements and will be funded for the Budget Year 2005-06, and will be publically installed. The applicant will be responsible for reimbursing the City for their portion of Jefferson Street. 4. Commissioner Robbins asked if the north side of Fred Waring Drive would be widened. Staff noted there was a length of about half a mile that would not be completed as it is in the County. Staff G:\WPDOCS\PC Minutes\6-11-02.wpd 4 Planning Commission Minutes June 11, 2002 also noted that Fred Waring Drive had been downsized to a four lane Arterial. 5. Commissioner Tyler asked if the strip of land to the northeast of this project was within the City limits. Community Development Director Jerry Herman noted this piece and the right of way up to Country Club Drive were in the City. Commissioner Tyler noted that the water purveyors needed to be identified in the conditions and asked that the stacking lane at the entrance be increased to three cars. 6. There being no further questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Mr. Marvin Roos, engineer for the project, stated they concurred with most of the conditions. Some of the conditions they had issue with were: Condition #23, rough grading, they would like to request 6 inches. Condition #38, they would request 3/10's of a foot for the perimeter and up to one, or two feet for the interior to allow them to work with the utility companies. 7. Commissioner Robbins stated the grading plan would already have these issues resolved. Senior Engineer Steve Speer stated that in this location there are elevations on a tentative map and staff is asking them to live with the perimeter elevations very precisely. Mr. Roos has noted that during the rough grading it is hard to pin down the interior grading and that is why they are asking for relief. Staff is allowing for this through the substantial compliance review to alleviate any sensitive issues that may be there on this project. 8. Mr. Roos asked about Condition #48 if it could be changed to read, "...be retained in the required landscaped parkways and required landscape setback..." Condition #65 clarification is needed as to the distance. Condition #69 clarified to be Myoma Dunes Water Company. 9. Commissioner Tyler asked if the 20,000 square foot lots would be amenity lots. Mr. Roos stated they would be estate lots. Commissioner Tyler stated he is very pleased with this new design and the larger lots. 10. Chairman Abels asked if anyone else would like to address the 4,11 Commission on this project. G:\WPDOCS\PC Minutes\6-11-02.wpd 5 Planning Commission Minutes June 11, 2002 1 1. Mr. Jay Steele, Kingston, stated his lot abuts this project and he would like to know what will happen to the wall that separates this project from the Bermuda Dunes Country Club to protect their security. He also asked if the access on Fred Waring Drive would be a right turn in only. Senior Engineer Steve Speer stated it would be a right turn in and out and left turn in. Mr. Roos stated they anticipate the phasing to be the south end first, and the wall would be built in Phase I and the rest of the wall in Phase II. 12. Ms. Chris Clarke, Stamko Development Company, stated she owns the triangular piece to the northeast of this project and she is very concerned about the grading. In addition, she asked who is paying for the Jefferson Street improvements. Senior Engineer Steve Speer stated the improvements would be publically funded. Ms. Clarke asked about the turning movement on Jefferson Street. Staff stated three movements would be allowed. Staff stated that in regard to the street improvements, staff has a hard time making an applicant reimburse for streets that are installed. The policy therefore, has been that if the street is installed prior to a project submitting application, no reimbursement can be required unless an assessment is done prior to the map. Community Development Director Jerry Herman stated that if Ms. Clarke comes in with a project before the City lets the contract out for Phase II of the street improvements, she will be required to reimburse the City. Ms. Clarke stated she is very interested in the wall and grades as they are extreme in this area. 13. There being no further public comment, Chairman Abels closed the public participation portion of the public hearing and opened the matter for Commission discussion. 14. Commissioner Robbins stated this is a vast improvement over the other project proposed for this site. 15. There being no further discussion, it was moved and seconded by Commissioners Robbins/Butler to adopt Planning Commission Resolution 2002-066 recommending certification of an Addendum to Environmental Assessment 99-389, subject to the findings. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. G:\WPDOCS\PC Minutes\6-11-02.wpd 6 �tE.�b Planning Commission Minutes June 11, 2002 16. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2002-067 recommending repeal of Specific Plan 99-040, subject to the findings. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. 17. It was moved and seconded by Commissioners Butler/Kirk to adopt Planning Commission Resolution 2002-068, recommending approval of Extension #1 for Tentative Tract Map 29323, Amendment #1, subject to the findings A. Condition #4: Add Myoma Water District. B. Condition #23: Change to note all footings shall have a minimum six inches of cover except where there is a slope ratio greater than 2:1. C. Condition #38: Change to "3/10's of a foot on the perimeter and one foot on the interior." D. Condition #48: add the words "required landscape parkways or required landscaped setback." E. Condition #59: Change to require three car stacking. F. Condition #65: Add, "within professional standards." ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. Chairman Abels recessed the meeting at 8:41 p.m. and reconvened at 8:47 p.m. VII. BUSINESS ITEMS: A Sign Application 2002-618; a request of Stamko Development Company for review of a sign program for the Centre at La Quinta Retail Buildings located on the south side of Highway 1 1 1, east of La Quinta Centre Drive. . 1. Chairman Abels asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. G:\WPDOCS\PC Minutes\6-11-02.wpd 7 Planning Commission Minutes June 11, 2002 2. Chairman Abels asked if there were any questions of staff. Commissioner Kirk asked if the freestanding gas signs were discussed before. Staff noted the sign program was part of the Site Development Permit previously approved, but the applicant withdrew their request at that time. Commissioner Kirk asked if the City has ever approved a single use with this many signs. Staff noted different projects and the number of signs for each location. 3. Commissioner Tyler asked what staff was recommending for the gas station. Staff stated no pricing on the canopy, or at the corner of Highway 1 1 1 . The requirement for gas pricing signs is that they be visible from the adjoining streets. Commissioner Tyler asked about the colors for the gas station. Staff stated they would be as they appear on the example and similar to Walmart. 4. Commissioner Kirk asked for clarification on the amount of signage for Retail Building "A". Staff stated 442 square feet is recommended. 5. Commissioner Robbins stated the square footage does not agree either. Staff clarified the number of signs and total square footage. 6. Commissioner Kirk asked if the City ever approved signs that indicated advertising for a tenant of this size. Staff stated no. Commissioner Kirk asked if there was any legal issue. Assistant City Attorney John Ramirez stated not usually in regard to content. You usually address size. Potentially it could raise issues. Commissioner Kirk asked if the Sign Ordinance stipulated anything in regard to the specified use and not allowing advertising. Discussion followed. Assistant City Attorney John Ramirez stated that in regard to banning the slogan, he does not have an answer at this time, except to say it will raise an issue and is subject to challenge. 7. Chairman Abels asked if the applicant would like to address the Commission. Ms Chris Clarke, Stamko Development Company, gave a presentation on the sign program. In regard to staff's recommendation, they would only like to request a gas pricing sign closer to Highway 1 1 1. Mr. Bill Parrish, representing Walmart on G:\WPDOCS\PC Minutes\6-11-02.wpd 8 Planning Commission Minutes June 11, 2002 their signage, stated they have reduced the number of signs and amount of footage. They agree with staff's recommendation on the gas station sign, but would like to keep the logo portion on each side as it is the corporate logo. Also, they would like to have the second pricing sign off of Highway 1 1 1. 8. Chairman Abels asked if there were any questions of the applicant. Commissioner Tyler asked for clarification on the gas station sign. Mr. Parrish stated he was requesting 40 square feet and for the logo to be included in that figure. Staff had no objections. Commissioner Tyler asked if the word "Always" was considered part of Walmart's normal signage. Mr. Parrish noted that for the expanded store, yes. 9. Commissioner Robbins clarified the expanded signage is 695 square feet. Mr. Parrish explained the request. 10. Commissioner Butler asked if the applicant's request for a second monument gas pricing sign could be given. Staff stated it was at the Commission's discretion. Mr. Parrish asked that for Phase I they would like to have 481 square feet. The total square footage is 695 square footage. Phase I would have 12 signs and Phase 2 would be reduced to seven signs. 1 1 . There being no further public comment, Chairman Abels closed the public participation and opened the matter for Commission discussion. 12. There being no further discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Minute Motion 2002-01 1, approving Sign Application 2002-618, as amended: A. Phase I: Would have a total of 12 signs, and up to 487 square feet. B. Phase 2: The sign number will be reduced to a total of seven signs, and up to 695 square feet. C. Retail "A" as recommended. D. Retail Shops as recommended. E. General Signage as recommended. F. Gas Station: One price sign located at the corner of Auto Center Drive and La Quinta Drive; a total of two signs for a total of 80 square feet. �� ,� ►� G:\WPDOCS\PC Minutes\6-11-02.wpd 9 Planning Commission Minutes June 11, 2002 Unanimously approved. B. Compatibility Review; a request of Jai Nettimi for review of a deck in the rear yard of an existing two story home located at 79-390 Paseo Del Rey. 1. Chairman Abels asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins stated it looks the same as a patio. 3. Commissioner Tyler asked if the adjoining property owners were notified. Staff stated no, but the applicant did have the homeowners' association approval. 4. There being no applicant present, Chairman Abels asked that the matter be continued, the adjacent property owners notified, and the applicant asked to address safety issues. 5. It was moved and seconded by Commissioners Tyler/Robbins move to continue the project to July 9, 2002, asking the applicant to submit a drawing to scale and notify the adjoining neighbors. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Chairman Abels gave a report on the City Council meeting of June 4, 2002. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Robbins/Butler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held June 25, 2002, at 7:00 p.m. This 4 11 `+ G:\WPDOCS\PC Minutes\6-11-02.wpd 10 Planning Commission Minutes June 11, 2002 meeting of the Planning Commission was adjourned at 9:45 p.m. on June 11, 2002. Respectfully submitted, *BetyeSawyer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC Minutes\6-11-02.wpd 11 0 1 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 25, 2002 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:09 p.m. by Chairman Abels who asked Commissioner Robbins to lead the flag salute. B. Present: Commissioners Richard Butler, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Jacques Abels. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney Marc Luesebrink, Senior Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, Associate Planners Wallace Nesbit, and Martin Magaria, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Abels asked if there were any corrections to the Minutes of June 11, 2002. Commissioner Robbins asked that Page 6, Item #15 be corrected to state,"...Commissioners Robbins/Butler..."; Commissioner Kirk asked that Page 9, Item #12.A. be corrected to read: "...12 signs, and up to 487 square feet"; Item 12.B. "...seven signs, and up to 695 square feet." There being no further corrections, it was moved and seconded by Commissioners Butler/Robbins to approve the minutes as corrected. Unanimously approved. B. Department Report: None V. PRESENTATIONS: A. Coachella Valley Water District representative, Ms. Carrie Oliphant gave a presentation on proposed reservoir construction in the La Quinta Cove. G:\WPDOCS\PC Minutes\6-25-02.wpd 1 Planning Commission Minutes June 25, 2002 1 . Commissioner Tyler asked how it would be decided if the berm would, or would not, need landscaping in the future. Ms. Oliphant stated it would be reviewed once constructed to make that determination. 2. Commissioner Butler asked the location of the well in relation to the Tradition Country Club. Ms. Oliphant stated it is southwest of the Country Club. VI. PUBLIC HEARINGS: A. Site Development Permit 2002-741, a request of Michael Shovlin, for review of development plans for a 9,600 square foot commercial building for Big 5 Sporting Goods located on the north side of Highway 11, east of Washington Street, within the One Eleven La Quinta Shopping Center 1. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked how high the "Big 5" building was in comparison to the top of the Ross Dress for Less. Staff stated they are the same scale. Ross at it's highest point is 42 feet and this building is 29.5 feet. 3. Commissioner Kirk asked how much larger the Ross facade is to the "Big 5" facade. Staff stated it is twice as long. Commissioner Kirk asked what the sign requirements were contained in the Specific Plan. Staff stated tenants are allowed to request the larger sign if they are a corporate logo. For example, Carl's Jr. and McDonalds. 4. Commissioner Butler stated he has no conceptual understanding of what the building will look like when completed. 5. Commissioner Tyler stated he had a concern that it was a smaller building with a bigger sign. 6. Chairman Abels asked if the applicant would like to address the Commission. Mr. Dave Smolley, representing the applicant, stated he was available to answer any questions. Uk;2. G:\WPDOCS\PC Minutes\6-25-02.wpd 2 Planning Commission Minutes June 25, 2002 7. There being no questions of the applicant and no other public comment, Chairman Abels closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. Commissioner Robbins asked that Condition #41 be corrected to read, "fully sprinkled". 9. There being no further discussion, it was moved and seconded by Commissioners Butler/Tyler to adopt Planning Commission Resolution 2002-069 approving Site Development Permit 2002- 741, subject to findings and conditions as amended: A. Condition #33: Sign not to exceed size of Ross Dress for Less sign. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. B. Tentative Tract Map 29053, Extension #2; a request of La Quinta Jefferson Fifty for approval of a second one year extension of time for a tentative tract map which creates 103 single family lots on 33 + acres located at northwest of the intersection of Jefferson Street and Avenue 50. 1. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked where there had been grading at the site. Staff stated they have been allowed to do so. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. Mike Smith, Warner Engineering, stated the purpose of the extension is to allow time to record the second and third phases. They would like to request a change to Condition #56 to change the wording from "berming" to "mounding". Staff stated that was acceptable. 4. There being no further public comment, Chairman Abels closed the G:\WPDOCS\PC Minutes\6-25-02.wpd 3 _i . 3 Planning Commission Minutes June 25, 2002 public participation portion of the public hearing and opened the matter for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-070 approving Tentative Tract Map 29053, Extension #2, as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. C. Environmental Assessment 2002-455, General Plan Amendment 2002- 087 and Tentative Tract Map 30521; a request of Lido Equity Partners for Certification of a Mitigated Negative Declaration of environmental impact for an Environmental Assessment, change of General Plan Land Use designation from Neighborhood Commercial to Low Density Residential for ten acres, and the subdivision of 43.6 acres into 147 single family and other miscellaneous lots located at the northeast corner of Washington Street and Miles Avenue. 1 . Commissioner Robbins excused himself due to a potential conflict of interest and left the dias. 2. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 3. Chairman Abels asked if there were any questions of staff. Commissioner Kirk asked if the changes in the circulation pattern are due to responding to concerns expressed by nearby residents. Staff stated yes. 4. Commissioner Tyler asked why the lots could not be graded to the same height as the existing lots that abut this project on the east between Bradford Circle and Forbes Circle. Also, did a sound study require the sound wall. Staff stated the study was done in compliance with the environmental study. Commissioner Tyler asked about the height restrictions on Miles Avenue. Staff stated the height limit was 22 feet within 150 feet. Commissioner Tyler 1 G:\WPDOCS\PC Minutes\6-25-02.wpd 4 Planning Commission Minutes June 25, 2002 asked why the gate off Via Sevilla could not be constructed earlier than anticipated (Phase 4). 5. There being no further questions of staff, Chairman Abels asked if the applicant would like to address the Commission. Mr. Mike Smith, Warner Engineering, gave a presentation on the project and stated they have no problems with the conditions as submitted by staff. The reason for the height of the lots is due to the contours of the site. 6. Commissioner Kirk asked why the phasing was changed. Mr. Smith stated it was the applicant's request. It is based on how the marketing people believe they can sell the homes. Commissioner Kirk asked if the gate on Via Sevilla could be constructed earlier than planned. Mr. Smith stated it was probably based on financing ability. 7. Commissioner Butler stated that if there was a five foot wall and a one foot differential in height currently, they would need to put a one foot extension on the existing wall. Mr. Smith stated that was true. 8. Commissioner Tyler asked about the type of homes to be built. Mr. Mike Osborne, developer, stated the homes would be one story high single family residences. 9. Commissioner Butler asked for clarification on the turning movements. Staff clarified it would be right turn in/out and left turn in on Miles Avenue. 10. Commissioner Butler asked about the phasing of the wall. Senior Engineer Steve Speer stated a project is normally conditioned to have the entire perimeter wall installed with the first phase. 11. Chairman Abels asked if anyone else would like to address the Commission on this project. Mr. Rudy Acosta, 78-595 Carnes Circle, stated he resides at the end of the cul-de-sac on Carnes Circle, and his experience with prior developers in the area has been anything but pleasant. Currently there is a six foot wall between himself and the proposed development. Is this proposal planning to share the existing wall. They do not want the same experience they had with the Santiago development which ended 4 J �- up with a 8-9 foot wall. He also asked what the rear yard G:\WPDOCS\PC Minutes\6-25-02.wpd 5 Planning Commission Minutes June 25, 2002 setbacks would be. Another concern is that the construction be monitored so they do not get trash into their backyards. Staff stated the rear yard setback is 20 feet., The Typical lot width is 70 feet and the depth is 110 feet. 12. Ms. Linda Broom, 78-380 Via Sevilla, asked where the primary entry to the project would be located as she is concerned about the speed traffic traveling along Via Sevilla. It was her understanding that her development was trying to install a gate to their project in the future, and wondered how it would affect this development. Senior Engineer Steve Speer stated it is impossible to gate a project with a public use street as her development currently has. Ms. Broom asked if a speed bump or some other method to slow the traffic could be installed. Also, when would the traffic light be constructed at Washington Street. Senior Engineer Steve Speer stated that the signal would be installed when the warrants are high enough to require the installation along with cooperation .of with the City of Indian Wells. In regard to traffic calming methods, the City has different alternatives that could be considered. 13. There being no further public comment, Chairman Abels closed the public participation portion of the public hearing and opened the matter for Commission discussion. 14. Commissioner Kirk stated he supports the project and compliments the applicant on their efforts to resolve the circulation issues that had been raised prior to this meeting. He would also like to ensure the project would not have double walls and asked if a condition could be added. Senior Engineer Steve Speer stated they do have to have the consent of each property owner on the east side of the existing wall before any modifications can be made. Second, the existing wall has to be determined to be structurally sound. The alternative is to tear down the existing wall and build a new one again, with the consent of the existing property owners, or build the double wall. Commissioner Kirk asked if the project could be conditioned to be single story. Staff stated they are restricted to 22 feet, but they could build a two story house within that height. 15. Mr. Mike Osborne, stated that all homes are proposed to be single story and he would not be opposed to a condition being added. G:\WPDOCS\PC Minutes\6-25-02.wpd 6 J t 0 Planning Commission Minutes June 25, 2002 16. Commissioner Butler stated the one foot grade difference is an issue in regard to the properties to the east. If the one foot were removed, would it not resolve the problem? Mr. Osborne stated the foot is needed for water run-off. Discussion followed regarding the grading and wall height. Mr. Joseph Swain, partner in the development, stated that to arbitrarily lower the pads without knowing the effect it would have on the development is difficult as it could cause some major drainage problems. If they can lower the pads without effecting the drainage, they will do so. 17. Commissioner Kirk asked if traffic controls could be installed on Via Sevilla to address the concerns of the residents on Via Sevilla. Senior Engineer Steve Speer stated it is a policy issue that the City Council has not adopted to date. There are other speed control methods that could be used. Staff is currently collecting data in this area to determine the travel speed. Speed bumps can cause more problems than issues they solve. In addition, it is not a preference of the Fire Department. 18. There being no further discussion, it was moved and seconded by Commissioners Kirk/Butler to adopt Planning Commission Resolution 2002-071 recommending certification of a Mitigated Negative Declaration of environmental Impact for Environmental Assessment 2002-455, subject to the findings. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. 19. It was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2002-072 recommending approval of General Plan Amendment 2002-087, subject to the findings. ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. 20. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2002-073, recommending approval of Tentative Tract Map 30521, subject to the findings G:\WPOOCS\PC Minutes\6-25-02.wpd 7 ` 1�' Planning Commission Minutes June 25, 2002 and conditions as amended: A. Condition #36: Lot heights shall be as similar to the adjoining development pad heights without affecting the drainage on the project site without exceeding one foot in height. B. Condition #87: There shall be no two story units constructed in the tract. C. Condition #88: The applicant shall retain a traffic engineer to provide traffic calming measures for the tract to the satisfaction of the Public Works Department, prior to recordation of the final map. D. Condition #89: At the perimeter boundary locations where the existing wall is too short to comply with the City's wall height requirement with respect to the new lots within the new tract, the applicant shall first contact the owner(s) of the existing wall and offer to: 1) increase the existing wall height if the existing wall is structurally capable of handling the increased height; or 2) remove the existing wall and replace it with a new wall that is high enough to comply with the LQMC. If the existing wall owner(s) do not unanimously consent to one of these two alternatives, after a reasonable amount of time and coordinating effort has been given to achieving a mutual solution, the applicant may construct a second wall adjacent to the existing wall provided the new wall is aesthetically consistent with a majority of the wall aesthetics encountered. The gap between the new wall and the existing wall shall be filled with pea gravel and capped if the gap is larger than two inches (2"). ROLL CALL: AYES: Commissioners Butler, Kirk, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Robbins. ABSTAIN: None. Chairman Abels recessed the meeting at 8:33 p.m. and reconvened at 8:37 p.m. Commissioner Robbins rejoined the Commission. E. Site Development Permit 2002-743; a request of Mel Rudman/Prest Vuksic Architects for review of development plans for construction of a 5,000 square foot commercial office building located on the southeast G:\WPDOCS\PC Minutes\6-25-02.wpd 8 Planning Commission Minutes June 25, 2002 corner of Washington Street and Avenue 47. 1. Chairman Abels opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Tyler asked the height limit of the building. Staff stated that Pad 5 is limited to 28 feet in height. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. John Vuksic, architect for the project, gave a presentation on the project and stated he was available to answer any questions. 4. There being no questions of the applicant nor any other public comment, Chairman Abels closed the public participation portion of the hearing and opened the matter up for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2002-074 approving Site Development Permit 2002- 743, subject to findings and conditions as submitted. ROLL CALL: AYES: Commissioners Butler, Kirk, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A Site Development Permit 2002-742; a request of Toll Brothers, Inc. for review of architectural and landscaping plans for ten new single family prototype residential units with two different designs for each prototype and project perimeter landscape plans for Mountain View Country Club located at the northeast corner of Jefferson Street and Avenue 52. 1. Chairman Abels asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development g 4.3�� G:\WPDOCS\PC Minutes\6-25-02.wpd 9 Planning Commission Minutes June 25, 2002 Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Robbins asked about the landscaping plans for the prototype units. Staff stated they met all the requirements of the Code. 3. Chairman Abels asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing the applicant, gave a presentation on the project and stated he was available to answer any questions. 4. Chairman Abels asked if there were any questions of the applicant. There being no further public comment, Chairman Abels closed the public participation portion and opened the matter for Commission discussion. 5. There being no further discussion, it was moved and seconded by Commissioners Butler/Robbins to adopt Minute Motion 2002-012, approving Site Development Permit 2002-742, as submitted. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Chairman Abels gave a report on the City Council meeting of June 18, 2002. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Robbins/Butler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held July 9, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:47 p.m. on June 25, 2002. Respectfully submitted, B y awyer, Executive Secretary City of La Quinta, California 5101 I G:\WPDOCS\PC Minutes\6-25-02.wpd 10 DEPARTMENT REPORT: � MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 5, 2002 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:07 a.m. by Principal Planner Stan Sawa who led the flag salute. B. Committee Members present: Dennis Cunningham, Bill Bobbitt, and David Thorns. C. Staff present: Community Development Director Jerry Herman, Management Analyst Debbie Powell, Principal Planners Stan Sawa and Fred Baker, Associate Planners Greg Trousdell, Wallace Nesbit, and Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Community Development Director Jerry Herman asked if there were any changes to the Minutes of May 5, 2002. There being no corrections, it was moved and seconded by Committee Members Cunningham/Thoms to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2002-728; a request of Stamko Development Company to review enhanced landscaping plans for the area in front of the new Walmart building and at the Centre at La Quinta Centre Drive entry located at the southeast corner of Highway 111 and La Quinta Centre Drive. 1. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. George Sicrea, architect for the project, gave a presentation GAWPDOCS\AR C\6-5-02.wpd 1 45 Architectural & Landscape Review Committee Minutes June 5, 2002 on the project. 3. Committee Member Thorns asked about the height of the gas station signs. Staff noted it was an issue for the Planning Commission. Committee Member Thorns asked if the band was natural in color. Mr. Sicrea sated it was a French gray color to accommodate the heavy traffic. The landscaping planting is similar to the Auto Center but more massing with the lantana or blooming shrubs. 4. Committee Bobbitt asked if the landscaping would block the view at the entrance. Mr. Sicrea stated that without the big shrubs the views are safe. Plan check procedures will verify the safety concerns. 5. Committee Member Thorns asked for one more date palm on each side of the entrance. Mr. Sicrea stated it would take shuffling to accommodate more trees. 6. Ms. Chris Clarke, project developer, stated it is a right in to the center so they need to be careful with the distance on the south side of the property to accommodate the right turn in. The added landscaping may block the views. Mr. Russ Beckner, representing the developer, stated he also had a concern as to whether or not there was enough room for the light fixtures. 7. Committee Member Cunningham stated his concern was that the extra trees may crowd the area. 8. Community Development Director Jerry Herman asked if the Committee had any concerns regarding the proposed changes to the Walmart frontage landscaping. Mr. Sicrea gave a presentation on the landscaping plan. 9. Committee Member Bobbitt stated there is always a problem with plant material in planters as they are never maintained properly. 10. Committee Member Thorns stated planters with lantana do not last. He would recommend vines be used on the columns, but leave the ground shrubs in front of the store. Eliminate the plants and place a picket with vines on the columns. 11. Committee Member Bobbitt stated his concern was with the size of the planters containing the trees in the parking lot. They need Af G:\WPDOCS\ARLC\6-5-02.wpd 2 l) y Architectural & Landscape Review Committee Minutes June 5, 2002 to be larger to allow growth and staking. The minimum size should be at least 8 feet by 8 feet. Ms. Clarke stated the only reason they are back before the Committee is for review and approval of the enhanced entrance landscaping. They were not required to upgrade the landscaping in front of Walmart and did so at their own option based on a request by the City Council. They have approval of the entire site. Committee Member Bobbitt stated he understands, but every project has this problem, and the City has conditioned the project for 50% shade and it is a waste of money to plant trees when there is not enough room for them to grow. Ms. Clarke stated she was proud of the Auto Mall landscaping and this site will be developed the same. Lowe's landscaping was well planned and constructed; Walmart had different standards. 12. Committee Member Cunningham stated this is an issue where staff could present alternatives to the ALRC 13. Community Development Director Jerry Herman confirmed the conditions: 1) no lantana in front of the building; 2) add vines on the columns; and 3) add two palm trees on the north and south side of the island at the entrance. 14. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Thoms to adopt Minute Motion 2002-020 recommending approval of Site Development Permit 2001-728, subject to the conditions as submitted and amended: A. Lantana would not be planted in the front of the Walmart building. B. Pickets with vines would be added to the columns on the front of the building. C. Two palm trees shall be added on the north and south sides of the island at the entrance to the site. Unanimously approved. B. Site Development Permit 2001-738; a request of Affiliated Construction/Prest Vuksic Architects, for review of architectural and landscaping plans for a 4,500 square foot two story office building in the La Quinta Professional Plaza located at the southeast corner of Avenue 47 and Washington Street. 1. Committee Member Thorns withdrew due to a possible conflict of interest and left the meeting. � ' 3 G:\WPDOCS\AnC\6-5-02.wpd 3 Architectural & Landscape Review Committee Minutes June 5, 2002 2. Committee Member Cunningham asked if the dark brown wall on the east elevation was offset of Building 4. Mr. Vuksic, architect for the project, stated no, it is set up as a property line wall. Committee Member Cunningham stated the east elevation will eventually have another building attached; Parcel 3. Until it is constructed it has a round element and relief metal to soften the look. 3. Committee Member Bobbitt asked if there were any provision to soften the wall if Parcel 3 is not built for an extended period of time. Mr. Vuksic stated not at this time. Committee Member Bobbitt stated he has no issues. 4. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-021 recommending approval of Site Development Permit 2001-743, subject to the conditions as submitted. Unanimously approved with Committee Member Thorns being absent. C. Site Development Permit 2001-743; a request of Mel Rudman/Prest Vuksic Architects, for review of architectural and landscaping plans for a 5,063 square foot two story office building in the La Quinta Professional Plaza located at the southeast corner of Avenue 47 and Washington Street. Parcel 5 1. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. John Vuksic, Prest/Vuksic Architects, gave a presentation on the project. 3. Committee Member Bobbitt asked if this building and the one just approved were two different buildings. Mr. Vuksic explained the site construction as being individual lots that will eventually be joined together, but have different owners. Committee Member Bobbitt asked if there were any setbacks. Staff noted there are no setbacks; fire walls are required. There are two different projects at the same location with different applicants. It will eventually appear to be one building. 4. Committee Member Cunningham stated he likes the outer 4 perimeter of the project. The effect on the outside community is broken up architecturally and well done. He asked if the doors on G:\WPDOCS\ARLC\6-5-02.wpd 4 Architectural & Landscape Review Committee Minutes June 5, 2002 the east elevation were utility doors. Mr. Vuksic stated they are utility doors. Committee Member Cunningham asked that this elevation be given additional architectural detail perhaps using metal, or projections to keep them from being unsightly. On the site plan there should be no ability to have outdoor storage. Make sure curbing and planting areas are done to discourage the stacking of boxes. On the northern elevation he likes the 45 degree soffit and recessed boxes to break up the stucco. He presumes they will use color for accent. Mr. Vuksic stated they were proposing color and texture. Committee Member Cunningham stated he likes the colored railings. The building will add to the community. Stated his only concern was that the color be used correctly. 5. Committee Member Bobbitt stated he likes the architecture. He has no further comments except to be sure that any date palms used be 15-20 feet and of good quality and not stressed to lose their crown. 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-022 recommending approval of Site Development Permit 2001-738, subject to the conditions as submitted. Unanimously approved with Committee Member Thorns being absent. A. Condition : Add additional architectural detail to the utility doors. Committee Member Thorns rejoined the Committee. D. Site Development Permit 2001-739; a request of Summit Team Inc. (David Israelsky/Fleming Associates), for review of architectural and landscaping plans for a 5,839 square foot one story commercial building located west side of Washington Street, north of Calle Tampico, within the La Quinta Village Shopping Center. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. David Israelsky, owner of the project, gave a presentation. 3. Committee Member Thorns asked if there was a patio on the east side. Staff stated yes with outdoor seating. Committee Member t Thorns asked where the trash enclosure was located. Staff stated G:\WPDOCS\ARLC\6-5-02.wpd 5 Architectural & Landscape Review Committee Minutes June 5, 2002 they would be on the westerly side. Committee Member Thoms stated the patio terrace was plain and should be improved with paving, texture, marking, or scoring. Staff noted it is outside the 20-foot setback area. Committee Member Thoms stated it could be undulated in and out and add some imagination along the east property line to give it some kind of enhancement. 4. Committee Member Cunningham agreed. It is not inviting and if it were enhanced it would be an improvement. Smaller than 10 feet will be a problem. 5. Committee Member Thoms stated it does not need to be as long. It could go north, the south end could go north of the electrical area and create a larger landscape area. Along the eastern edge there could be small pockets with smaller trees and paving strips. It needs to be more people oriented. Staff stated they would prefer to change the hedge between the two doors and allow extra hardscape and have a curb section between the two doors. 6. Committee Member Bobbitt agreed, but did not want to design it for the applicant. He asked what the setback requirements were in regard to hardscape. Staff noted there are none in this area. 7. Committee Member Cunningham asked that the applicant enhance the patio area and take out the linear look and if it needed to be in the required setback area, work it out with staff and do decorative concrete. 8. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Thoms to adopt Minute Motion 2002-023 recommending approval of Site Development Permit 2001-739, subject to the conditions as submitted. A. Condition: enhance patio area to take out linear look and if it is in the required setback area, resolve it with staff. B. Add decorative concrete. 9. Unanimously approved. E. Site Development Permit 2001-741; a request of Michael Shovlin for Big 5 for review of architectural and landscaping plans for 9,600 square foot commercial building in the La Quinta Professional Plaza located at the �• -y 4rf f1, ,.1;., 0 GAWPDOCS\,A LC\6-5-02.wpd 6 Architectural & Landscape Review Committee Minutes June 5, 2002 southeast corner of Avenue 478 and Washington Street. 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Bobbitt stated that even with the planters there is not enough room for the trees. They need to be careful with pockets/planters as they become trash containers. Pockets are not enough. 3. Committee Member Thoms stated the two outer columns should have the vines planted to enhance the look. 4. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-024 recommending approval of Site Development Permit 2001-738, subject to the conditions as amended. A. Condition to add vines to columns Unanimously approved. F. Site Development Permit 2002-742; a request of Toll Brothers for review of architectural and landscaping plans for the prototype residential units and golf course maintenance building for Mountain View Country Club located at the northeast corner of Jefferson Street and Avenue 52 within Tract 30357. 1. Associate Planner Martin Magaria presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Mr. Forrest Haag, architect for the project, gave a presentation on the project. 3. Committee Member Cunningham stated his only concern is that if the maintenance facility were set back, it would be better. He questioned the elevation difference between the building and the road and asked if their is enough berming. Mr. Haag stated it is away from the six foot wall and will have 22 feet of berming setback 50 feet from the street. G:\WPDOCS\ARLC\6-5-02.wpd 7 Architectural & Landscape Review Committee Minutes June 5, 2002 4. Committee Member Cunningham asked if there were any visibility issues from the westerly traffic. Mr. Haag stated there is a block wall next to the CVWD access wall. Committee Member Cunningham asked the height of the dumpster and carport. Mr. Haag stated no higher than 6 feet. 5. Committee Member Bobbitt asked if the exterior would be painted. Mr. Haag stated it will be painted. 6. Committee Member Thorns asked if the City approves of metal buildings. Staff noted they have been allowed. The setback is an advantage. 7. Committee Member Bobbitt asked if any consideration was given to another entrance at the eastern end. Mr. Haag stated no. 8. Committee Member Thorns asked about the fencing material on the interior. Mr. Haag stated it is chain -link only on the interior of the yard. Committee Member Thorns asked the purpose of the parking. Mr. Haag, explained it was for employee parking. Committee Member Thorns stated there was no room for the trees with the overhang. Mr. Haag stated the spaces are 18-feet with a 1.5 foot overhang which should allow room for the trees. 9. Committee Member Cunningham stated a consideration should be given to plant material along the All American Canal, or make the carport architecturally appeasing. 10. Committee Member Thorns asked about the entry gates between the walls. Mr. Haag stated there will be gates that are steel to emulate the wall for security. 11. Committee Member Thoms stated he has a problem with chain -link along the gates. The applicant needs to add black vinyl fabric for the fence. 12. Committee Member Bobbitt questioned some of the plant material. 13. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-025 recommending approval of Site Development Permit 2001-742, subject to the conditions as amended: 4ti5 GAWPDOCS\ARLC\6-5-02.wpd 8 J A Architectural & Landscape Review Committee Minutes June 5, 2002 A. Enhance the landscaping along the All American Canal side for view. B. Add black vinyl fabric to the chain -link fence in the employee parking lot. Unanimously approved. Staff gave a presentation on the Commercial Property Improvement Program as requested by the Committee. G. Continued - Commercial Property Improvement Program 2002-012; a request of Scott Wilson for funding of landscaping/hardscape improvements for the property located at 78-150 Calle Tampico. 1. Management Analyst Debbie Powell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Members discussed the proposal as presented. 3. Committee Member Thoms stated he was concerned that the east side of property was not addressed in the applicant's request and should be included in this project. Mr. Wilson stated he now owns the entire site and would consider this area. 4. Committee Member Bobbitt asked what he expects to do with this portion of the site. Mr. Wilson stated that until they have a tenant they will not know what will be done. Committee Member Bobbitt asked if it could be cleaned up. Mr. Wilson stated this could be done. 5. Committee Member Thom asked about the area between the wall and the curb. Mr. Wilson asked if the Bougainville could be used on Desert Club as well. Committee Member Thorns stated it should be the same as the east side. 6. There being no further discussion, it was moved and seconded by Committee Members to adopt Minute Motion 2002-026 approving CPIP 2002-012 with a score of 80. Unanimously approved. H. Commercial Property Improvement Program 2002-016; a request of Canali Ent. LLC-Ed Cosek for funding of landscaping improvements for the property located at 78-121 Avenida La Fonda. 4 ►, f; 1. Management Analyst Debbie Powell presented the information , G:\WPDOCS\ARLC\6-5-02.wpd 9 Architectural & Landscape Review Committee Minutes June 5, 2002 contained in the staff report, a copy of which is on file in the Community Development Department. 2. Committee Member Thoms asked why the Committee was not reviewing the building elevations. It was explained it was a remodel of an existing building. The request before them was for the landscaping. 3. Committee Member Thorns stated that on Avenida La Fonda the palms are mixed and very close and could be a problem. In the rear the Acacia is jammed in an area where they cannot grow. 4. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-027 approving CPIP 2002-016 with a score of 90. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: None Vill. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Cunningham to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on July 3, 2002. This meeting was adjourned at 1 :04 p.m. on June 5, 2002. Resp tfully submitted, (' BETT J. SAWYER, Executive Secretary City of La Quinta, California G:\WPD0CS\ARLC\6-5-02.wpd 10 DEPARTMENT REPORT: / 7 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA May 16, 2002 This meeting of the Historic Preservation Commission was called to order by Chairman Maria Puente at 3:02 p.m. who led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mitchell, Sharp, Wright, and Chairman Puente. Staff Present: Principal Planner Stan Sawa, Secretary Betty Sawyer and Secretary Lynda Kerney. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/Sharp to approve the Minutes of April 18, 2002, as submitted. Commissioners approved. V. BUSINESS ITEMS A. Historic/Archaeological Resources Report - La Quinta Village Project Applicant: Marvin Investments Archaeological Consultant: CRM TECH (Bruce Love, Principal) 1 Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell concurred with staff's recommendations. P:\CAROLYN\HPC5-16-02.wpd -1- Historic Preservation Commission Minutes May 16, 2002 3. Commissioner Wright agreed with staff's recommendations, and noted that although the property was inundated with previous activity, it is important to find out what is underneath the sand. 4. Commissioner Irwin also agreed with staff's recommendations, adding that she would like to see what is there. 5. Commissioner Sharp concurred with the staff recommendations. 6. Chairman Puente agreed with staff's recommendations. 7. Applicant's representative, Wells Marvin, pointed out that the site has been previously developed and is located in the center of town. He indicated it would be burdensome to the developer to comply with the monitoring requirement. Mr. Marvin stated there is no reason to monitor the site, as there has been no indication of any artifacts over the past ten years. 8. Commissioner Irwin explained the archaeological monitoring would be required only during the trenching activity and would not delay the project. It is normal procedure for this Commission to require such monitoring. 9. Commissioner Mitchell noted that when a piece of property is originally developed, no one looks for artifacts. Due to the amount of sand on site, such items as small bones and tools would not be noticeable, therefore a monitor is needed. 10. Commissioner Wright indicated the Commission could not risk setting a precedent by allowing the project to proceed without monitoring. The Commission has consistently required monitoring for nine years, and cannot exempt this development. Items of interest have been found in the area. 11. Mr. Marvin asked what has been found, and what would happen if something was found on the project site. 12. Commissioner Mitchell said trenching would stop until the objects found were recorded and removed. If burial or cremation sites have been found, it might require additional time. P:\CAROLYN\HPC5-16-02.wpd -2-"r Historic Preservation Commission Minutes May 16, 2002 13. Commissioner Wright pointed out that this area is very rich in artifacts and was more than likely a "village". 14. Commissioner Irwin noted that the purpose is not to make the land undevelopable, or to cause any problems for the developer, but only to reclaim history. 15. Mr. Marvin stated that America must grasp at history because it has so little. Europeans would find this laughable, and asked what purpose such measures would serve. 16. Commissioner Irwin responded that if human bones are found, they should not become part of the La Quinta Village foundation. Remains should be properly interred. She pointed out that even Coachella Valley Water District is careful in their excavation and notifies the Coroner if remains are found. 17. Mr. Marvin asked if this was an issue of trust as to whether or not they would report any findings. 18. Commissioner Mitchell explained that qualified archaeologists are trained to identify such items. 19. There being no further discussion, it was moved and seconded by Commissioners Wright / Sharp to adopt Minute Motion 2002-010 approving staff's recommendations. Unanimously approved. B. Historical Archaeological Resources Report - Tentative Tract Map 30378, Parcels 1 and 2 Applicant: Coachella Valley Engineers for Rod Vandenbos Archaeological/Historic Consultant: CRM TECH (Bruce Love, Principal) 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell concurred with the staff recommendations. 3. Commissioner Wright concurred with the staff recommendations with the addition of archaeological monitoring. 4'7 P:\CAROLYN\HPC5-16-02.wpd -3- ��13 Historic Preservation Commission Minutes May 16, 2002 4. Commissioner Irwin agreed that monitoring should be done, as the site is close to the All American Canal, which follows a natural runoff pattern. 5. Commissioner Sharp concurred with staff recommendations with the addition of monitoring. 6. There being no further discussion, it was moved and seconded by Commissioners Irwin / Wright to adopt Minute Motion 2002-01 1 approving staff's recommendations requiring an archaeological monitor for Tentative Tract Map 30378. Unanimously approved. C. Archaeological Testing and Mitigation Sites CA-RIV-6765, 6766, and 6767 Applicant: Charles Crookall, Clubhouse Associates, LLC Archaeological Consultant: CRM TECH (Bruce Love, Principal) 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell pointed out that the report indicated human remains were found on the site, and they will be interred. He concurred with the staff's recommendations. 3. Commissioner Wright concurred with the staff's recommendations. 4. Commissioner Irwin also concurred, and asked if the Augustine Band of Indians was part of the Council to which remains are delivered, as their reservation is closer to the site than the Torres - Martinez Band. 5. Commissioner Mitchell pointed out that there is only one member of the Augustine Tribe, therefore the resources to have a Council, and inter remains are not sufficient. 6. Commissioner Sharp concurred with staff recommendations. 7. Chairman Puente concurred with staff recommendations. P:\CAROLYN\HPC5-16-02.wpd -4- 471 Historic Preservation Commission Minutes May 16, 2002 8. Applicant Chuck Crookall agreed with the recommendations. He explained that the remains found were turned over to the Torres - Martinez Tribe to be re -interred off the property. 9. Commissioner Irwin asked Mr. Crookall if he would allow re - interment on the property if asked to do so. Mr. Crookall replied that he would. He expected that an area of landscaping could be dedicated to the remains. 10. There being no further discussion, it was moved and seconded by Commissioners Irwin / Wright to adopt Minute Motion 2002-012 approving the staff recommendations for sites CA-RIV-6765, 6766 and 6767. Unanimously approved. D. National Register of Historic Places Eligibility Evaluation of CA-RIV-2195 Applicant: Southern California Presbyterian Homes Archaeological / Historical Consultant: Pacific West Archaeology 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mitchell concurred with the staff recommendations. He noted that the archaeological report was impressive. 3. Commissioner Wright concurred with the staff recommendations. He found the report very thorough, complete with references and backup information. 4. Commissioner Irwin agreed with the staff recommendations. She noted that she also enjoyed the report, and pointed out that the site is located close to the midden site at Avenue 48. 5. Commissioner Sharp concurred with the staff recommendations. He found the report interesting to read. 6. Chairman Puente agreed. 7. There being no further discussion, it was moved and seconded by Commissioners Wright / Sharp to adopt Minute Motion 2002-013 approving the staff recommendations for CA-RIV-2195. Unanimously approved. 4 7;. - r -5- J I. ° J Historic Preservation Commission Minutes May 16, 2002 VI. CORRESPONDENCE AND WRITTEN MATERIAL VII. COMMISSIONER ITEMS A. Commissioner Wright gave staff photos from the Preservation Conference in Santa Rosa for the file. B. Commissioner Irwin broached the subject of the continuation of identification of historic buildings in La Quinta as some homes were missed on the first report. It is important to include them, along with homes built in the 1940s. This was discussed previously, but no action has yet been taken. 1. Commissioner Irwin also noted that artifacts found in Indio and Indian Wells could be stored in La Quinta if there were a place to hold them. It is time to work on this project, and make progress toward the goal of the Commission's charter. 2. Commissioner Wright pointed out that the 40's and 50's houses must be included in order to keep the record current. He expects funding for the project will be available through the same grant program previously used. He also agreed with Commissioner Irwin on curation. 3. Commissioner Wright thanked staff and the City Council for allowing the Commission to attend the California Preservation Conference. He particularly enjoyed the Historic Landscape Seminar, and found the entire program very good. C. Chairman Puente asked if the Commission is a member of the California Historic Preservation Commission. 1 . Principal Planner Sawa explained that each individual has a nine - month membership, but the status of the memberships are unknown. Staff is working on resolving the problem. D. Commissioner Mitchell tendered his resignation from the Commission since he will be summering in Oregon. He felt it unfair to leave the Committee less one Commissioner for several months. He noted that the Historic Preservation Commission is a great team, and very professional. E. Chairman Puente stated she will not be able to attend the June meeting. 4 P:\CAROLYN\HPC5-16-02.wpd -6- O Historic Preservation Commission Minutes May 16, 2002 Vlll. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Irwin to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting to be held on June 20, 2002. This meeting of the Historical Preservation Commission was adjourned at 3:50 p.m. Unanimously approved. Submitted by: Ly da J. Kerney Secretary 4' 4 P:\CAROLYN\HPC5-16-02.wpd -7- �j 0 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA June 20, 2002 This meeting of the Historic Preservation Commission was called '`' order by Commissioner Barbara Irwin at 3:04 p.m. who led the flag salut nd d for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. II. PUBLIC COMMENT: W No III. C TION GENDA: Confirmed. Staff a ere were any corrections to the Minutes of May 16, 2002. ioner Sharp asked that Page 6 Item VII A be corrected to show t ; otos were given to staff by Commissioner Wright, not Comm' 'ioner Sharp. Commissioner Sharp also asked that Page 7 Item VII corrected to show Chairman Puente had stated she would not e to attend the June meeting, not the July meeting. It was moved d seconded by Commissioners Wright/Sharp to approve the Minutes of May 16, 2002, as corrected. Commissioners approved. j''!!, P:\CAROLYN\HPC6-20-02.wpd -1- Historic Preservation Commission Minutes June 20, 2002 V. BUSINESS ITEMS 0 Historical/Archaeological and Paleontological Resources Report (TT 30487 Applicant: Santa Rosa Developers Archaeological Consultant: CRM TECH (Bruce Love, Prin ' 1 Principal Planner Stan Sawa p in the staff report, a copy of Development Department. Mr. Dave Brudvik, president unaware of any archaeologic property was formerly a date have been removed. He i no against monitoring. Commissioner requirement incl ground disturb ion contained Builders, a was I items on site. The most of the palm trees kL not intend to argue d the monitoring for trenching and other Fany grading grubbing, trenching, oving activities in the area should iquand explained that any off site activities construction project, such as putting in water -e impacts which also need to be mitigated. asked if the monitoring would include construction grading and utility lines were completed. rice missioner Wright explained it was only required for mass ing, until the infrastructure was completed. He stated it was to have Commissioner Leslie Mouriquand involved with the Commission again as the commissioners had not thought about the off -site requirement, and her expertise was appreciated. He concurred with the staff report. 8. Commissioner Sharp pointed out that 11 prehistoric sites have been found nearby. He confirmed with Mr. Brudvik that the P:\CAROLYN\HPC6-20-02.wpd -2- Historic Preservation Commission Minutes June 20, 2002 existing date grove on the adjacent property was slated for removal, and agreed with staff's recommendations. 30487. Ug§Wousl pprove a. itoring other renching, excavation km activities will be Win oved and seconded by ute Motion 2002-015 es Report for Tentative Tract ing, grubbing, trenching, excavation site earth moving activities will be utch nt, N.V. Arc Consultant: Archaeological Advisory Group (James A) 1. Icial pPlanner Stan Sawa presented the information contained hestaff report, a copy of which is on file in the Community elopment Department. Applicant's representatives Kris Schultz and Mike Rowe of NRI Consulting were present. Mr. Schultz pointed out that the recommendation to name the entry street from the intersection of Palm Royale Drive is merely a drive aisle and would probably not warrant a name. He also pointed out that emergency services P:\CAROLYN\HPC6-20-O2.wpd -3- 7i 003 Historic Preservation Commission Minutes June 20, 2002 usually do not like two segments of one street with different names. On the plan, it is indicated only as a short extension of Palm Royale Drive. The applicant has no objection to providing commemorative plaques for Iona T. Mackenzie and Raymond V. Darby. Ak- 5. Commissioner Wright ag 6. Commissioner Sharp stories fascinating. through a display the 7. Commissio win asi - .. den mmendations. report teresting, and the ot iecdhould be perpetuated abo a project plans. the s' is slated for commercial and high -iggested that artwork could be added to the of the history of the site in addition to the 1hg.?inTed out that placement of artwork would be the FPity of each developer who buys into the project. At this planning, it would be impossible to accommodate such a irement. Commissioner Irwin stated she would like to see something on the property indicating the history of the area. The homesteads are important and as much of the history as possible should be preserved. 12. Mr. Rowe stated he would be more than happy to have the assistance of the Historic Preservation Commission to develop a P:\CAROLYN\HPC6-20-02.wpd -4- 4 sf 7 3 v04 Historic Preservation Commission Minutes June 20, 2002 package to provide to the developers of the property. 13. There being no further discussion, it was moved and seconded by Commissioners Wright/Sharp to adopt Minute Motion 2002-016 approving Phase II Historical Study for Tentative Tract 30550, the Dutch Parent project. Unanimously approved. Schultz asked for clarification of the requ Mackenzie street name. Commissioner Irwin read extending into the project, changed to a name corn questioned whether the re Commissioner Wright stat eliminated. Having two nam Mackenzie should be coma Commissioner li would have the believe it should be of unusual, and Ms. no part of the project 5Iained the Commission can e City Council, but if it's not a Ir011Wgested the Commission recommend that rive becomes a street, it should be named after Ms. the Commissioners the property plan. loner Irwin pointed out that since the plan proposes the as Palm Royale Drive, it should be changed to Mackenzie Staff confirmed that a street name change requires Council action, and he would see that it becomes part of the process. 23. Commissioners Wright/Sharp amended their motion to include: a. Palm Royale Drive be changed to Mackenzie Drive. -s- Historic Preservation Commission Minutes June 20, 2002 C. 24. Staff clarified the street name change pertains only to the portion of Palm Royale Drive through the development in question, not the segment on the northern side of Highway 111. 25. Unanimously approved. 43.45 Acre Parcel Applicant: Lido Equity Partners Archaeological Consultant: Archaeolo ' .k,' Ass aura S. White) 1 . Principal Planner Stan Sawa sented in ont d in the staff report, a copy hich ' " on file in nity Development Department. 2. Commissioner Mouriquand a ern that the authors of the archaeological reports h not the Torres -Martinez Tribe or any other loca I gove or comment. She understood it was so City ex d them to do as part of the background e 3. Commissioner ight c urred taff's recommendations. He said it is a itive and n ds close monitoring. 4. Com is er Sh gre nd pointed out there should be no off- ff_guirem area is improved up to the property li . omm ouriquand noted that something could be lying w th g street. 6. oner Irwin stated that when the original Del Oro Iff's ent was constructed, monitoring was not required. Off tivity should definitely be monitored. She agreed with recommendations. 7 There being no further discussion, it was moved and seconded by Commissioners Wright/Sharp to adopt Minute Motion 2002-017 approving the Phase I Cultural Resources Assessment of Tentative Tract 30521 as amended. a. Monitoring during grading, grubbing, trenching, excavation and other related off site earth moving activities will be required. P:\CAROLYN\HPC6-20-02.wpd -6- t; � 0' Historic Preservation Commission Minutes June 20, 2002 D. A Phase I Cultural Resources Inventory for the Quarry Ranch Development (TT 30561) Applicant: Dean Palumbo, The Keith Companies for Winchester Development Archaeological / Historical Consultant: The Keith Companies (David Smith) 3. Applicant's representative '` ith Companies, Craig 5. Mr. Lamber firme a parent ds at the guard shack prior to the pr y line 6. Coraftlbner ShANINWred with staff's recommendations. IR Irwin noted she enjoyed the report and agreed with ff's dations. Oarry g further discussion, it was moved and seconded by ners Wright / Mouriquand to adopt Minute Motion 2approving the Phase I Cultural Resources Inventory for t Ranch Development, Tentative Tract 30561. 9. ommissioner Mouriquand asked if the Torres -Martinez Tribe was contacted. Mr. Lambert answered no. 10. Commissioner Sharp asked if the additional 9 holes of golf would be connected to the existing 18 holes of golf at the Quarry. Mr. Lambert stated he believed there were houses between the two courses. P:\CAROLYN\HPC6-20-02.wpd -7- J (j 7 Historic Preservation Commission Minutes June 20, 2002 11. Commissioner Mouriquand asked if trenching was planned. Mr. Lambert said no. Commissioner Mouriquand asked if the developer would submit a scope of work before testing. 12. Commissioner Wright pointed out that the scope of work is usually determined on a case -by -case basis. This particular area has been previously disturbed by flash flooding and other ev s over the years. AL VI. CORRESPONDENCE AND WRITTEN MAT A. A brochure from the National 2002 conference in Clevelan VII. COMMISSIONER ITEMS HistorI Wmissioners' ion regarding the lidded perusal. A. Commissioner Ir sked r clarif'' tion of the City of La Quinta Monitoring Prog or C Com nce which reads under Summary Mitigation ea es: "If cts found during grading, stop and hire an archae ." She a statement is misleading. Co Wright agreed. All sites are supposed to be ,i monito V. ssio Irwin suggested the sentence be reworded to e proper focus. It could be a problem if this was the o ence a developer had seen. 3. believed the statement was left in as a secondary reminder rff t monitoring should be on site. Commissioner Wright suggested the wording be changed to "Stop and CONTACT the archaeologist," since there should be an archaeologist on site. 5. Staff will change the wording. P:\CAROLYN\HPC6-20-02.wpd -8- Historic Preservation Commission Minutes June 20, 2002 B. Commissioner Wright asked Staff to include the requirement related to off -site activity in future reports. C. Commissioner Irwin officially welcomed Commissioner Mouriquand. VIII. ADJOURNMENT There being no further business, it was moved and / Mouriquand to adjourn this meeting of the Histc next regularly scheduled meeting to be held on Historical Preservation Commission was adj approved. Submitted by: L da J. VKr ney Secretary rTeJ r 18 X4-:05 ed p. Lssi rs sWright on to ng ' e usly P:\CAROLYN\HPC6-20-02.wpd -9- J 1 g 9 / T DEPARTMENT REPORT: G�n1 OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: August 6, 2002 SUBJECT: Department Report - Response to Public Comments The following public comments were made at the July 16, 2002, City Council meeting: 1. Mr. Robert Tyler, 44-215 Villeta Drive, commented on the low golf fees at a public golf course in Arizona. • The Mayor thanked Mr. Tyler for the information. No additional response was necessary. 2. Mr. Scott Nelson, 47-845 Bougainvillea, expressed concern over the shared easements of Miraflores and the senior apartments. He asked the City to consider constructing a separate easement on Jefferson Street for the apartments. • The matter was referred to staff. Staff will research and report back to the City Council. 3. Mr. Richard Boudreau, 46-395 Taurus Court, inquired as to the status of the sidewalk between The Cliff House and the Point Happy Development. He requested that a feasibility study be conducted regarding the bike path that is supposed to be constructed around the back of Point Happy. Finally, he commented on the lack of response or delay to 911 calls from the restaurant. • Council Member Perkins agreed that a bike path around the back of Point Happy is not the best location, and suggested the issue come back to Council. The other two issues have been referred to staff. Staff will research and report back to the City Council. 4�;4 4. Mr. David Dorn, owner of Ace Hardware, spoke in opposition to the location of an elementary school at Calle Tampico and Eisenhower Drive. He stated some of the property owners did not receive a Notice of Hearing from the School District, and added the School District claims that the City doesn't have a problem with the school site. • City Attorney Jenson advised that the City does not have jurisdiction over the location of schools. The School District asks the Planning Commission to make a finding of consistency with the General Plan, but is not bound to follow the plan. Council Member Henderson stated the City's engineering staff did review and approve the site development plans. She added the City considered sending out a survey to see if there would be public support for a golf course or school at that location, but decided against it. She felt the survey should have been done. No additional response was necessary. DEPARTMENT REPORT AUGUST 20 SEPTEMBER 3 SEPTEMBER 17 OCTOBER 1 OCTOBER 15 NOVEMBER 5 NOVEMBER 19 DECEMBER 3 DECEMBER 17 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING - CANCELLED CITY COUNCIL MEETING - CANCELLED CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING August 2002 La Quints City Council Monthly Planner --s-unclay Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 July September S M T W T F S S M T W T F S y 1 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 14 15 16 17 18 19 20 15 16 17 18 19 20 21 c'x 21 22 23 24 25 26 27 22 23 24 25 26 27 28 ' 28 29 30 31 29 30' 14MM' 6 7 5 8 9 10 2:00 PM City 10:00 AM ALRC 7:00 PM Cultural Council Meeting Arts Commission 11 12 13 14 15 16 17 6:00 PM League 7:00 PM C.V. 9:00 AM RCTC- 3:00 PM Historic of Cities-Riv.Div. Mosquito Abate. Pena Preservation 7:00 PM Commu- -Perkins Commission nity Services 7:00 PM Planning Commission Commission Meeting - CANCELLED 18 19 20 21 22 23 24 9:00 AM CVB- 9:00 AM LAFCO- Henderson Henderson 2:00 PM City Council Meeting - CANCELLED 25 26 27 28 29 30 31 7:00 PM Planning 4:00 PM DRRA Commission Airp-Henderson Meeting - CANCELLED Printed by Calendar Creator Plus on 7/26/2002 4 ; 7 September 2002 La Quinta City Council Monthly Planner Sunday Monday Tuesday 'I 3 4 5 6 7 1 2 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors Council Meeting Lunch - CANCELLED 7:00 PM Planning Labor Day (City Commission Hall Closed) Meeting 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 5:30 PM Invest- 7:00 PM Cultural -Perkins ment Advisory Arts Commission 6:00 PM League Board of Cities-Riv.Div. lap 7:00 PM Commu- nity Services Commission Patriot Day 15 16 17 18 19 20 21 9:00 AM CVB- 3:00 PM Historic Henderson Preservation 2:00 PM City Commission Council Meeting 22 23 24 25 26 27 28 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 1 st Day of 4:00 PM DRRA Autumn Airp-Henderson 29 30 6:00 PM CVAG;x 2 n ,« Exec Com Pena August October " S M T W T F S S M T W T F S "E 1 2 3 4 5 6 7 8 9 10 6 7 8 9 10 11 12 r 11 12 13 14 15 16 17 13 14 15 16 17 18 19 ; 18 19 20 21 22 23 24 20 21 22 23 24 25 26 �} 25 26 27 28 29 30 31 27 28 29 30 31 Printed by Calendar Creator Plus on 7/26/2002 r °K October 2002 La Quinta City Council Monthly Planner 6 7 8 9 10 11 12 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Mosquito Abate. Pena Envi-Sniff -Perkins 5:30 PM Invest- 7:00 PM Cultural 7:00 PM Planning ment Advisory Arts Commission Commission Board Meeting 13 14 15 16 17 18 19 10:00 AM Public 9:00 AM CVB- 3:00 PM Historic Safety -Perkins Henderson Preservation 12:00 PM Transp. 2:00 PM City Commission -Perkins Council Meeting 6:00 PM League of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM CVAG 9:00 AM LAFCO- Commission Human/Comm- Henderson Meeting Adolph 4:00 PM DRRA Airp-Henderson 27 28 29 30 31 6:00 PM CVAG' Exec Com-Pena November S M T W T F S Daylight Savings Halloween 1 2�.' 3 4 5 6 7 8 9 Time Ends 10 11 12 13 14 15 16 wst Yf � 17 18 19 20 21 22 23 f 24 25 26y 27 28 29 30 Printed by Calendar Creator Plus on 7/26/2002 T4'1�t 4 4 Q" COUNCIL/RDA MEETING DATE: August 6, 2002 Public Hearing on Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-454; General Plan Amendment 2002-086 and Zone Change 2002-109 to Remove ± 26.12 Acres of Office Commercial and Add ± 20.14 Acres to High Density Residential, ± 1.75 Acres to Community Commercial, and ±4.23 Acres to Commercial Park; Specific Plan 2002-059 to Allow More Units Than The Permitted Density and A Lesser Square Footage Requirement for 24 Studio Apartments; Tentative Tract Map 30550 to Subdivide ± 77.14 Acres Into Seven Numbered Lots and Four Lettered Lots; and Site Development Permit 2002-740 a Review of Development Plans for a 217 Unit Apartment Complex on Lot 3 for the Property Located at the Northeast Corner of Washington Street and Fred Waring Drive. Applicant: Mark Carpenter and The Casey Group/Dutch Parent RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Planning Commission on a 2-2-1 vote (Chairman Butler absent) took no action. Staff had recommended to the Planning Commission: Adoption of a Resolution recommending Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-454, Prepared for General Plan Amendment 2002-086, Zone Change 2002-109, Tentative Tract Map 30550, Specific Plan 2002-059, and Site Development Permit 2002-740; Adoption of a Resolution recommending approval of General Plan Amendment 2002- 086, to Remove ± 26.12 Acres of Office Commercial (0) and Add ± 20.14 Acres to High Density Residential (HDR), ± 1.75 Acres to Community Commercial (CC) and ±4.23 Acres to Commercial Park (CP); 410 P:\Martin\Dutch Parent\CCStfrpt.wpd Adoption of a Resolution recommending approval of Zone Change 2002-109 to remove ± 26.12 acres of Office Commercial (CO) and add ± 20.14 acres to High Density Residential (RH), ± 1.75 acres to Community Commercial (CC) and ±4.23 acres to Commercial Park (CP). Adoption of a Resolution recommending approval of Tentative Tract Map 30550 to subdivide ± 77.44 acres into seven numbered lots and four lettered lots; Adoption of a Resolution recommending approval of Specific Plan 2002-059 to allow more units than the permitted density and a lesser square footage requirement for 24 studio apartments; and Adoption of a Resolution recommending approval of Site Development Permit 2002- 740 to allow a 217 unit apartment complex on Lot 3 of Tentative Tract Map 30550. The project is now before the City Council for consideration. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project site is ± 77.44 acres in size and is currently vacant, undeveloped land (Attachment 1). The site is bounded by residential uses on the north and east sides, Washington Street to the west, and Fred Waring Drive to the south. Further to the west are commercial and residential uses and to the south are additional residential uses with a golf course. The area to the west of Washington Street is in the City of Palm Desert, while the area to the north and a portion of the area to the east of the project site lie within the unincorporated area of Riverside County. The remaining portion to the east and the area to the south lie within the City of La Quinta. The site varies in elevations ranging between 41 to 120 feet from the southwest to the northeast over a distance of approximately 2,900 feet. The General Plan designates Washington Street as a Major Arterial (120 foot wide right-of-way) and Fred Waring Drive as a Primary Arterial (110 foot right-of-way). Darby Road bisects the property from the west to the east side of the site and is designated in the General Plan as a local street with a 60 foot wide right-of-way. It PAMartin\Dutch Parent\CCStfrpt.wpd In January, 1992, Parcel Map 27131 was approved for the site consisting of four parcels. In March, 1997, Parcel 2 of this map was later subdivided under Tentative Tract Map 24858 (Bella Vista) and developed into 115 single-family homes which are currently located immediately to the east of the proposed Tentative Tract Map. In October of 1999, a Parcel Map (PM 29422) was approved for the remainder of the site consisting of four parcels, but was never recorded. Therefore, the underlying Parcel Map (PM 27131) is the legal recorded map. On May 21, 2002, NAI Consulting, on behalf of Dutch Parent (property owner), submitted applications requesting approval of a Tentative Tract Map, General Plan Amendment and Zone Change for the entire site. A Specific Plan and Site Development Permit were submitted on behalf of Mark Carpenter (applicant for Lot 3), for development of Lot 3 of the proposed Tentative Tract Map 30550. This proposed development is contingent upon approval of the Tentative Tract Map and consisted of a 217 unit apartment complex with ancillary uses. The remaining lots of the Tract Map will remain vacant until future development proposals are submitted by other interested parties. Each of these applications is described below. Tentative Tract Map 30550: The proposed Tentative Tract Map (Attachment 2) consists of seven lots as follows: Lot 1: 20.20 acres Lot 2: 13.17 acres Lot 3: 13.00 acres Lot 4: 04.23 acres Lot 5: 08.94 acres Lot 6: 08.96 acres Lot 7: 08.94 acres Total: 77.44 acres General Plan Amendment and Zone Chance: In order to have consistency with the General Plan and to provide proper development standards for the proposed project and future development of the remaining lots, Dutch Parent is requesting a General Plan Amendment and Zone Change (Attachment 3) for the area which is contingent upon approval of the proposed Tentative Tract Map. Below is a break down of the existing and proposed General Plan Land Use/Zoning designations and the difference in acreage for each. Existing Existing Proposed Proposed Diff. in GP/Zon Des Acres GP/Zon Des Acres Acres O/CO 26.12 O/CO 00.00 - 26.12 HDR/RH 25.96 HDR/RH 46.10 +20.14 CC/CC 25.36 CC/CC 27.11 + 01.75 4 CP/CP 00.00 CP/CP 04.23 +04.23 Total 77.44 77.44 00.00 003 PAMartin\Dutch Parent\CCStfrpt.wpd Under the request, the Office (O/OC) designations will be converted to residential and commercial uses with ± 20.14 acres added to High Density Residential (HDR /RH), ± 1.75 acres added to Community Commercial (CC/CC), and ±4.23 acres added to Commercial Park (CP/CP) designations. The applicant is also requesting a General Plan Amendment to the Circulation Element for Washington Street between Fred Waring Drive and the northern City limits. The General Plan Street Cross Section diagram shows Washington Street having a 120 foot right-of-way consisting of a 14 foot wide median, 13, 12 and 11 foot wide travel lanes, an eight foot wide bike lane and a nine foot wide landscape/sidewalk strip on each side at ultimate build -out. The applicant is requesting the General Plan be amended to change the right-of-way configurations for Washington Street to combine the bike lane within the sidewalk/landscape strip area. This would provide public safety for bicycles between Fred Waring Drive and the northern City limits so they will not merge with traffic on Washington Street. Washington Street, south of Fred Waring Drive, will still be designated in the General Plan as a Major Arterial with a 120 foot right-of-way including a separate eight foot wide bike lane and a nine foot wide landscape/sidewalk strip. North of Fred Waring Drive, Washington Street will be designated a Major Arterial with a 120 foot right-of-way with a combined bike lane and landscape/sidewalk strip. Fred Waring Drive is not proposed to have any changes other than standard improvements imposed upon the development of the southern portion of the Tract Map. No General Plan Amendment is being requested for Palm Royale Drive or Darby Road because they are not classified in the General Plan and are considered local roads with 60 foot right-of-ways. However, they are proposed to be re -aligned as shown on the tract map. Palm Royale Drive will be re -aligned with the proposed vehicular easement that will be improved as part of the developments from Lots 5, 6 and 7. Eventually, this roadway will connect to Washington Street with restricted access as right-in/right- out only. Darby Road will continue to provide access in both a westerly and easterly direction. As part of these proposed applications, a traffic study was prepared which analyzed the existing and project related impacts on the adjacent intersections of Washington Street and Fred Waring Drive, Washington Street and Darby Road, and Fred Waring Drive and Palm Royale Drive (Attachment 4). In addition, the study also examined traffic signal warrants at these intersections based on trip generation, trip distribution and assignment, and their Level of Service (LOS). Based on the study, findings and mitigation measures were made and include the following: Findings: 1. Although the project would generate traffic to the study area intersections, the proposed zoning designations will add less traffic to the area than the existing 4 L General Plan designation; 0 C 4 PAMartin\Dutch Parent\CCStfrpt.wpd 2. All of the study area intersections are expected to operate at acceptable Levels of Service (LOS) "D" or better; 3. The intersection of Washington Street and Fred Waring Drive is currently operating at LOS "C" during AM peak hour and LOS "D" during evening peak hour; 4. Based on the Caltrans Traffic Model, the intersection of Washington Street and Darby Road does meet traffic signal warrants under existing traffic conditions; 5. Based on the Caltrans Traffic Model, the intersection of Fred Waring Drive and Palm Royale Drive does meet traffic signal warrants under the build -out condition; 6. The existing General Plan scenario would provide a greater impact to the surrounding roadway system. Mitigation Measures: 1. A traffic signal should be installed at the intersection of Washington Street and Darby Road when Darby Road is aligned with Tucson; 2. A northbound right -turn pocket lane should be installed on Washington Street at Darby Road when the intersection is signalized; 3. A traffic signal should be installed at the intersection of Fred Waring Drive and Palm Royale Drive at build -out of the project. The Public Works Department has reviewed the traffic study and has agreed with the mitigation measures in the traffic study and they are included as Conditions of Approval for the project. Specific Plan 2002-059: Originally, the applicant for Lot 3 had filed a Specific Plan application requesting variations in the Zoning Code including exceeding the density of up to 16 dwelling units per acre allowed under the High Density Residential designation and allowing a lesser square footage requirement for the studio apartments. With a lot size of 13.00 acres, the maximum density allowed would be 208 units. The applicant was proposing 217 units which would make the density 17 units per acre. The Zoning Code requires a minimum liveable area of 750 square feet. The applicant was requesting a range between 594 and 606 square feet of liveable area; 144 to 156 square feet smaller than the Code requirement. 9 OCR PAMartin\Dutch Parent\CCStfrpt.wpd The applicant has withdrawn the Specific Plan application to consider providing affordable units utilizing Section 9.60.270 of the Zoning Code. This section would allow a density bonus for affordable units and other incentives under approval of a Conditional Use Permit. This application would come before the Planning Commission and City Council for approval at a future date. Site Development Permit 2002-740: Due to the Specific Plan being withdrawn by the applicant, he has now submitted a revised Site Development Permit for Lot 3 of the proposed Tract Map (Attachment 5) for the construction of a 208 unit apartment complex. The applicant has reduced the number of stories from three to two stories for Buildings Nos. 1 and 4, and has reduced the number of stories on the end of Building No. 5 from two to one story. A total of 16 buildings are proposed consisting of a combination of one, two and three story clusters. A manager's unit plus a common area with recreational facilities is included in the project. Below is a more detailed description. 1 . Architecture: The maximum height of the tallest building is 36 feet (they would be allowed 40 feet under the present zoning). The architectural elements are characteristic of the Tuscany region in Italy and include tile roofs, plastered walls, arched openings and windows, wood trellis elements, covered balconies, porticos, metal rails, and courtyards. Material samples will be handed out at the meeting. 2. Setbacks and Landscaping: The project meets the setbacks requirements which include twenty feet along the street frontage and seven feet along the remainder of the interior frontage, five feet along the north side, twenty to twenty-two feet along the east side, and seven to fourteen feet along the south side. The conceptual landscape plan for the site consists of a wide variety of trees, shrubs, vines and ground covers. The retention areas are proposed as active open space for the residents and include a volleyball court and barbeque area. The proposed landscaping will provide visual relief, compliment the buildings and provide an overall design that is prevalent throughout the City. 3. Access: Primary vehicular access will be provided off Washington Street with secondary access at the southeast corner of the site off the proposed southern easement. Interior vehicle circulation is provided by a two-way driveway, a minimum of 28 feet wide. The development will be a gated community surrounded by a slump block wall and remote controlled gates. 4. Parking: Parking proposed within the project consists of open stalls, carports and garages. Section 9.150.060 of the Zoning Code requires the following parking requirements based on the unit breakdown: 495 OCu PAMartin\Dutch Parent\CCStfrpt.wpd Unit Count Unit Type Prkg Standard Prka. Required 80 One-bdrm 1.2 covered/unit + 0.5 guest/unit 136 109 Two-bdrm 2 covered/unit + 0.5 guest/unit 273 19 Three-bdrm 3 covered/unit + 0.5 guest/unit 66 208 371 covered/104 guest 475 Below is a breakdown of the parking provided. Parkina Tvpe Private Garages: 128 Carports: 260 Guest Parking: 109 Add'I Open Stalls: 43 Total: 540 5. Parking Lot Lighting: The project proposes to provide perimeter, parking/roadway, pedestrian and building lighting. Lighting fixtures are proposed to be a combination of high and low mounted luminaries with adjustable back light controls. The lens assemblies will consist of a rigid aluminum frame, and high impact, clear tempered glass. Subsequent to the July 23, 2002, Planning Commission meeting, a Specific Plan and Site Development Permit has been submitted for Lot 4 of the Tract Map for a self - storage facility. This project is currently under review and will be presented to the Planning Commission and City Council for approval at a future date. This project is also contingent upon approval of the General Plan Amendment, Zone Change and Tract Map. Architecture and Landscaping Review Committee (ALRC) The ALRC reviewed this project at their July 3, 2002, meeting and determined the designs were acceptable as presented. The Committee unanimously approved Minute Motion 2002-029 recommending approval to the Planning Commission. The ALRC minutes for the meeting are attached (Attachment 6). Planning Commission At the July 23, 2002, Planning Commission meeting, the Commission voted 2-2-1 (Chairman Butler absent) on the Environmental Assessment with no further action taken. The staff report presented to the Planning Commission is attached (Attachment 7). At the meeting, the Commission voiced concerns with regard to site design, circulation, architecture, recreational amenities, excess parking, and other uses within the tract. Of particular concern to the Commission was the use of a Specific Plan for only one portion of the entire site (Lot 3). In the future, other property owners/ O07 n P:\Martin\Dutch Parent\CCStfrpt.wpd applicants proposing to develop could submit additional Specific Plans requesting variations to the Zoning Code (similar to what is happening on Lot 4 noted above). Members of the public voiced concerns with regard to low-income housing locating near their homes, traffic issues associated with the apartment project, obstructed views, and increased population. A copy of the draft meeting minutes is attached (Attachment 8). Public Notice The notice was advertised in the Desert Sun newspaper on July 27, 2002, and mailed to all property owners within 500 feet of the site. All correspondence received to date have been included as Attachment 9. Any written comments received subsequently will be handed out at the August 6th meeting. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-454, prepared for General Plan Amendment 2002-086, Zone Change 2002-109, Tentative Tract Map 30550, and Site Development Permit 2002-740; Adopt a Resolution of the City Council approving General Plan Amendment 2002-086, to remove ± 26.12 acres of Office Commercial (0) and add ± 20.14 acres to High Density Residential (HDR), ± 1.75 acres to Community Commercial (CC) and ±4.23 acres to Commercial Park (CP); Motion to take up Ordinance No. _ by title and number only and waive further reading. Motion to introduce Ordinance No. _ on first reading for Zone Change 2002-109. Adopt a Resolution of the City Council approving Tentative Tract Map 30550 to subdivide ±77.44 acres into seven numbered lots and four lettered lots; Adopt a Resolution of the City Council approving Site Development Permit 2002-740 to allow a 208 unit apartment complex on Lot 3 of Tentative Tract Map 30550; or 2. Adopt a Resolution of the City Council denying certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-454, prepared for General Plan Amendment 2002-086, Zone Change 2002-109, Tentative Tract Map 30550, and Site Development Permit 2002- 740; or �y� rr 008 PAMartin\Dutch Parent\CCStfrpt.wpd 3. 0 Remand the project back to the Planning Commission; or Provide staff with alternative direction. Respectfully submitted, Her�ommunity Development Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. Vicinity Map 2. Tentative Tract Map 30550 3. Existing and Proposed General Plan Amendment and Zone Change 4. Traffic Impact Study 5. Site Development Permit Plan Set 6. July 3, 2002, Architecture and Landscaping Review Committee meeting minutes 7. July 23, 2002, Planning Commission staff report without attachments 8. July 23, 2002, draft Planning Commission meeting minutes 9. Correspondence received to date 119 1S 003 PAMartin\Dutch Parent\CCStfrpt.wpd CITY COUNCIL RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2002-454, PREPARED FOR GENERAL PLAN AMENDMENT 2002-086, ZONE CHANGE 2002-109, TENTATIVE TRACT MAP 30550, AND SITE DEVELOPMENT PERMIT 2002-740 CASE NO.: ENVIRONMENTAL ASSESSMENT 2002-454 APPLICANT: DUTCH PARENT/MARK CARPENTER WHEREAS, the City Council of the City of La Quinta, California, did, on the 61h day of August, 2002 hold a duly noticed Public Hearing to consider Environmental Assessment 2002-454 for General Plan Amendment 2002-086, Zone Change 2002-109, Tentative Tract Map 30550, and Site Development Permit 2002- 740 for approximately 7.7.44 acres located at the northeast corner of Washington Street and Fred Waring Drive, more particularly described as follows: APNs: 609-051-010, 609-052-017, 609-053-001, 609-070-034, 609- 070-036 & 037. WHEREAS, said Environmental Assessment has been prepared in compliance with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2002-454) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the Assessment and included in the Conditions of Approval and a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following findings to justify certification of said Environmental Assessment: 1. The proposed project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002-454. 2. The proposed project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory. • 010 P:\Martin\Dutch Parent\CC Reso EA 2002-454.wpd CITY COUNCIL RESOLUTION 2002- ENVIRONMENTAL ASSESSMENT 2002-454 DUTCH PARENT/MARK CARPENTER-TUSCANY RIDGE ADOPTED: AUGUST 6, 2002 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends in that mitigation measures are imposed on the project that will reduce impacts to less than significant levels. 4. The proposed project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment in that mitigation measures are imposed on the project that will reduce impacts to a less than significant level. 8. The City Council has considered Environmental Assessment 2002-454 and said Assessment reflects the independent judgement of the City. 9. The City has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California, 92253. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-454, for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department and attached hereto. 3. That Environmental Assessment 2002-454 reflects the independent judgement of the City. r PAMartin\Dutch Parent\PC Reso EA 02-454.wpd 011. CITY COUNCIL RESOLUTION 2002- ENVIRONMENTAL ASSESSMENT 2002-454 DUTCH PARENT/MARK CARPENTER-TUSCANY RIDGE ADOPTED: AUGUST 6, 2002 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 512 012 PAMartin\Dutch Parent\PC Reso EA 02-454.wpd Environmental Checklist Form 1. Project Title: General Plan Amendment 2002-086, Zone Change 2002- 109, Specific Plan 2002-059, Site Development Permit 2002-740, Tentative Tract Map 30550 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Martin Magana, 760-777-7125 4. Project Location: Northeast corner of Fred Waring Drive and Washington Street 5. Project Sponsor's Name and Address: Dutch Parent, N.V. 4824 Abbot Avenue Dallas, TX 75205 6. General Plan Designation: Current: Community Commercial, Office and High Density Residential Proposed: Community Commercial, Commercial Park and High Density Residential 7. Zoning: Current: Community Commercial, Office and High Density Residential Proposed: Community Commercial, Commercial Park and High Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) The parcel is 82.3 acres in size. Multiple applications have been filed, as follows: General Plan Amendment and Zone Change for the entire 82.3 acre parcel. The proposed designations would include: 1 . 27 acres of Community Commercial on the corner of Washington Street and Fred Waring Drive, extending approximately 775 feet northerly on Washington, and 1,400 feet easterly on Fred Waring.; 5�i P:\Martin\Dutch Parent\DutParEACkslt.wpd 013 2. 4.25 acres are proposed to be designated Commercial Park, immediately north of the Community Commercial designation along the eastern boundary of the project. That designation will apply to a parcel approximately 384 feet east to west, and 480 feet north to south. 3. The balance of the site (approximately 51.05 acres) would be designated High Density Residential. The proposed Specific Plan establishes design standards and guidelines to allow the eventual construction of 217 apartment units on 13 acres of land located in the middle of the proposed site, with access off Washington Street. The proposed Site Development Permit would allow the construction of 2 and 3 story multi -family residential buildings housing 217 apartments, as well as common area amenities including a clubhouse, a pool, a volleyball court, one barbecue area and retention basins/open space areas. Units are proposed to be studios, 1, 2 and 3 bedrooms. The proposed Tentative Tract Map would divide the 82.3 acre site into 7 lots, and lots for roadway access. The Specific Plan and Site Development Permit applications apply to lot No. 3 of the Tract Map. An unrelated parcel (labeled Not A Part on all materials) occurs in the center of the project area, along Washington Street. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Vacant lands, office (Riverside County) South: Medium Density Residential -- Palm Royale West: Single family attached residential (City of Palm Desert) East: Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable J PAMartin\Dutch Parent\DutParEACkslt.wpd 014 2 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. 1 find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Signature Date P:\Martin\Dutch Parent\DutParEACkslt.wpd 3 013 Evaluation of Environmental Impacts: 1. A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project - specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2. All answers must take account of the whole action involved, including off - site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7. Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8. The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance 016 PAMartin\Dutch Parent\DutParEACkslt.wpd 4 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan EIR p. III-159 ff.) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR p. III-159 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X X X 91 X X J;.lu 017 IV. V c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan MEA, p. 73 ff.) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan MEA, p. 73 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means?(General Plan MEA, p. 73 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan MEA, p. 73 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan?(General Plan MEA, p. 73 ff.) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Phase I Cultural Resources Assessment, Archaeological Advisory Group, March, 2002. Phase II Historical Study, Archaeological Advisory Group, June, 2002.) X X K4 X X X X X X 018 I'l b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Phase I Cultural Resources Assessment, Archaeological Advisory Group, March, 2002. Phase II Historical Study, Archaeological Advisory Group, June, 2002.) c) Disturb or destroy a unique paleontological resource or site? (General Plan Paleontological Resource Section) d) Disturb any human remains, including those interred outside of formal cemeteries? (Phase I Cultural Resources Assessment, Archaeological Advisory Group, March, 2002. Phase II Historical Study, Archaeological Advisory Group, June, 2002.) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR p. III- 61 ff.) ii) Strong seismic ground shaking? (General Plan EIR p. III-61 ff.) iii) Seismic -related ground failure, including liquefaction? (General Plan EIR p. III-61 ff.) iv) Landslides? (General Plan EIR p. III-61 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan MEA p. 96 ff) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR p. III- 61 ff.) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR p. III-61 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (General Plan MEA p. 96 ff) M X X X X X X X X X X 013 VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (General Plan MEA p. 94 ff.) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (General Plan MEA p. 94 ff.) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (General Plan MEA p. 94 ff.) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 94 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) Vill. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (General Plan EIR p. III-87 ff.) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) X X X X X X X X X X 0213 c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (General Plan EIR p. III-87 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (General Plan EIR p. III-87 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR p. III-87 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.5) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 73 ff.) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X K9 X 91 X X X 91 N �11 42 0 1- 1. XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan EIR p. III-144 ff.) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (General Plan EIR p. III-144 ff.) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, p. III-144 ff.) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Application materials) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 46 ff.) Police protection? (General Plan MEA, p. 46 ff.) Schools? (General Plan MEA, p. 46 ff.) to X X X X X F�51 X X X X X 02?_ Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (Traffic Impact Study, Hartzog & Crabill, June 2002) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (Traffic Impact Study, Hartzog & Crabill, June 2002) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, p. III-29 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: X *51 X X X X X X X a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General X Plan MEA, p. 46 ff.) 11 023 b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 46 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 46 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 46 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, P. 46 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 46 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? X K9 X X KI X X 12 024 XVI11. EARLIER ANALYSIS. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one. or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code Traffic Impact Study prepared by Hartzog & Crabill, Inc., June 20, 2002 Phase I Cultural Resources Assessment..., prepared by Archaeological Advisory Group, March, 2002. Phase II Historical Study..., prepared by Archaeological Advisory Group, June, 2002. 13 02J Addendum for Environmental Assessment 2002-454 I. a) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impacts scenic vistas. The proposed Site Development Permit, however, includes three story buildings which could potentially block views to the west of the Santa Rosa Mountains. The potential impacts would be to single family homes to the east and northeast of the site. The project design, however, mitigates the potential impacts associated with the building height, insofar as there is a distance of at least 380 feet from the existing homes to the east and the project boundary, and the three story components of the site are limited to all of buildings 1, 2, 3, and 4, and portions of buildings 5, 9 and 13. The latter three buildings are oriented so that the building mass faces north -south. The potential impacts are therefore reduced since the bulk of the building will not face the existing homes. Buildings 1, 2, 3 and 4 will be constructed adjacent to future high density development within the overall project, which is likely to be multiple story as well. The site design and distance to existing single family homes, therefore, mitigate the potential impacts to a less than significant level. d) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impacts light and glare. The proposed Site Development Permit will result in the construction of 217 apartments. The project will generate a minimal amount of light, insofar as the City's dark sky ordinance will be implemented for all lighting plans. These requirements do not allow lighting to spill over to other properties. The potential impacts associated with light and glare are not expected to be significant. III. a) The primary source of air pollution in the City is the automobile. The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact air quality. Development of 217 apartments, however, will generate automobile emissions. The apartments are likely to generate a total of 1,439 trips per day at build out'. Based on this trip generation, the proposed project will generate the following pollutants. "Trip Generation, Sixth Edition," Institute of Transportation Engineers, based on Apartment (220) category. PAMartin\Dutch Parent\DutParEAAdd454.wpd r- 7 02b Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 44.6 1.72 9.15 -- 0.19 0.19 Daily Threshold 550 75 100 150 Based on 1,439 trips/day and average trip length of 6 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F, year 2005. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. The proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District in determining the need for an EIR. The impacts to air quality relating to chemical pollution are not expected to be significant. III. c) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact air quality. The construction of the proposed project, and eventually the balance of the site, will have the potential to generate dust. The Coachella Valley is a severe non -attainment area for PM10 (particulate matter of 10 microns or smaller). The Valley has recently adopted stricter measures for the control of PM10. These measures will be integrated into conditions of approval for all future projects. The applicants for all projects on the site will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity at the site. The potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 027 r P:\Martin\Dutch Parent\DutParEAAdd454.wpd 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping shall be installed with the first phase of development. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. With the implementation of these mitigation measures, the impacts to air quality from buildout will not be significant IV) a) The proposed project site is located within the mitigation fee area for the Coachella Valley Fringe -toed Lizard. Any portion of the proposed project which is developed shall be required to pay the mitigation fee in place at the time development occurs. This mitigation measure shall reduce impacts to a less than significant level. V. b) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact cultural resources. The apartment project and buildings on the balance of the site, however, could have a significant impact on such resources if not mitigated. Phase I and II cultural resource surveys were completed for the entire site 2. The Phase I investigation recommended the completion of a Phase II study, based on the potential historic resources identified on the site. The Phase II study made recommendations for mitigation measures which were confirmed by the Historic Preservation Commission, as follows: 2 "Phase I Cultural Resources Assessment...," prepared by Archaeological Advisory Group, March, 2002. "Phase II Historical Study...," prepared by Archaeological Advisory Group, June, 2002. t" y PAMartin\Dutch Parent\DutParEAAdd454.wpd 028 1 . An archaeologist shall be present on site during all grubbing and earth moving activities. The archaeologist shall be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site prior to occupancy of the first building on the site. 2. Commemorative plaques honoring Iona Mackenzie and Raymond Darby shall be placed within the proposed project. 3. The main drive through the project shall be renamed from Palm Royale Drive to Mackenzie Drive. However, this recommendation is in conflict with the City's General Plan Policy 2, Program 2.14 under the Traffic and Circulation Element in that it states that "New streets which are extensions of existing streets shall carry the same for their entire length." The new extension of Palm Royale Drive north to the new easement should remain the same name. However, the easement should be named Mackenzie Drive since Palm Royale Drive would intersect with the new easement and therefore, should be named a different street all on it's own. This would be consistent with the General Plan. VI. a) i) & ii) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact geology and soils. The project site lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's and the State's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans. This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. VIII. b) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact water resources. Buildout of the site, and the 217 apartments being considered at this time, will, however, utilize groundwater for domestic and landscaping use. The Coachella Valley Water District provides domestic water to the subject property. The proposed apartment project will generate 217 apartments. All units will be required to implement the City's standards for water conserving plumbing fixtures and on - site retention, which both aid in reducing the potential impacts to groundwater. The proposed project will also meet the requirements of the City's water - conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. P:\Martin\Dutch Parent\DutParEAAdd454.wpd 023 VIII. d) The proposed apartment project has been designed to include on -site retention basins. The City Engineer will require that these basins be designed to hold the 100 year storm. This will control the amount of runoff which exits the site during a storm. The project's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. These standards will reduce the potential impacts associated with surface water to a less than significant level. XI. a) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, be impacted by noise. Portions of the project site adjacent to Washington Street and Fred Waring Drive are subject to high noise levels due to traffic, however, and will need to be studied as development occurs. In order to mitigate the potential impacts, the following mitigation measure shall be implemented: 1. Project specific noise analysis shall be completed for any project within the tract map boundary which proposes residential use or other sensitive receptors within 300 feet of either Washington Street or Fred Waring. XI. c) The construction of the apartment project will generate noise from construction equipment and activities. Existing homes occur to the east of the site. Homes are considered sensitive receptors to noise, and the construction at the site could have a negative impact. In order to reduce these potential impacts, the following mitigation measures shall be implemented: 1. All internal combustion equipment operating within 500 feet of any occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary construction equipment (e.g. generators and compressors) shall be located in the northwestern portion of the site. 3. Construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. XIII. a) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact public services. Buildout of the site, however, will impact these services. The proposed apartment project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will help offset the costs of added police and fire services. r J..... . PAMartin\Dutch Parent\DutParEAAdd454.wpd 030 All projects within the tract map boundary will be required to pay the state - mandated school fees to mitigate potential impacts to schools. To offset the potential impacts on City traffic systems, each project within the tract map area will be required to participate in the City's Impact Fee Program. Site development is not expected to have a significant impact on municipal services or facilities. XIV. a) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact recreational facilities The buildout of the tentative tract area will, however, result in an increase in population which will have a need for recreational facilities. The generation of property tax, and the General Plan policies in place to ensure that standards for parkland acquisition are followed by the City as development occurs, will mitigate potential impacts to these facilities to a less than significant level. XV. a) & b) The General Plan Amendment, Zone Change, Specific Plan and Tentative Tract Map will not, in and of themselves, impact traffic and circulation. The buildout of the area, will, however, impact traffic and circulation. In order to determine the potential impacts of this buildout, a traffic analysis was completed for the project'. The analysis found that the potential impacts associated with traffic from the proposed site would be slightly lower than those analyzed in the General Plan. The study found that mitigation measures will be required, however, to assure that project and surrounding roadways operate within an acceptable level of service: 1. When Darby Road is aligned with Tucson, a traffic signal should be installed, as well as a right -turn pocket on northbound Washington onto Darby Road 2. When the area of the tract map reaches buildout, or when traffic warrants are met, whichever occurs first, a traffic signal shall be installed at Fred Waring Drive and Palm Royale Drive. 3 "Traffic Impact Study," prepared by Hartzog & Crabill, Inc., June 20, 2002. P:\Martin\Dutch Parent\DutParEAAdd454.wpd O 3 1. M o A H an � o 0 � 3 z o -d A o w F o Eo MO � � O O � x N 03 z U 0 � U W o p o 9 ° .. 04 O ° � z a a A � o z coo �O O a�icv�oc:> UW O N N M N UD N bbo o c W cq F � N cd zo �a o o kn a W vi s •> �p O ti C7 C> CZ NN A O z ° E 0 z �I a E-+ A W d A U� �W ox U U � Y F4 � 03 b � a a Q b Cd b � o o 0 0 5Zi U U cr. U U F U � U ^' y �U U U o( U o 0 t U U 0 0 co o 0 tb w �z �G o Wo fx f� o' t ^d � cd 'b 'b U U U m U A m m N O O 'd bran �, 0 3 o N o 3 d aW o o Cd > r r. r bq a y b r00 � 3 -d° cz n Lo c 0 a 0 L H d A V� A a� OU U Cd 0 N a� H � Cts b z 0-4 U U U U to to to A Gn A A ao 0 0 0 Oz A A A UA ou y ~ W b ; � Ur C/� Ha Qi O Ln o ; CCA ua� Cd 'ut, cd 0-4 4 z F d A zU� dW PwW ox Ucli b d F+ Ln U � (� rn U O a. *4 F ocn 0 0 O O d A A A wz � 0-4 z z Cd � o to b b b UA m CA 0 z 0 "I., 0-4 U u � � � a O O Ey R/CA o M 4° 9 mv6 s 3 O z " 2.o a P. CD o a w V F� 033 a 3 LO It It 0 `m a 0 C m a C m 2 a � a Q \� 0 \� o� UU . 4 \ \ § rn ] k H \ # � § \ \ \ •� 2 \ \ S � § / % q H 7 t ƒ \ * # a & k EU � kk / 2 7 � / & Q % § d » 2 0-4Q Q m m / # k2 % U 1.1;-, / k Rk 2k s � \ / / / / � 034 CITY COUNCIL RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT TO REMOVE ± 26.12 ACRES FROM THE 0 (OFFICE) DESIGNATION AND ADD ± 20.14 ACRES TO THE HDR (HIGH DENSITY RESIDENTIAL) DESIGNATION, ± 1.75 ACRES TO THE CC (COMMUNITY COMMERCIAL) DESIGNATION, AND ±4.23 ACRES TO THE CP (COMMERCIAL PARK) DESIGNATION FOR LAND LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE. CASE: GENERAL PLAN AMENDMENT 2002-086 APPLICANT: DUTCH PARENT WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of August, 2002, hold a duly -noticed Public Hearing to consider General Plan 2002-086 to remove ± 26.50 acres from the 0 (Office) designation and add ± 20.87 acres to the HDR (High Density Residential) designation, ± 1.40 acres to the CC (Community Commercial) designation, and ±4.23 acres to the CP (Commercial Park) designation for land located at northeast corner of Washington Street and Fred Waring Drive, as shown on Exhibit 'A" more particularly described as: APNs: 609-051-010, 609-052-017, 609-053-001, 609-070-034, 609- 070-036 & 037. WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2002-454) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the Assessment and included in the Conditions of Approval for the project, and therefore, a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings pursuant to Section 9.230.020 of the Zoning Code to justify approval of said General Plan Amendment: Consistency with the General Plan. The proposed amendment is internally consistent with the goals, objectives and policies of the General Plan in that the Amendment will provide for a mix of land uses similar to what currently exists. f J i ti 0333 PAMartin\Dutch Parent\CC Reso GPA 2002-086.wpd CITY COUNCIL RESOLUTION 2002- GENERAL PLAN AMENDMENT 2002-086 DUTCH PARENT ADOPTED: AUGUST 6, 2002 2. Public Welfare: Approval of the proposed General Plan Amendment will not create conditions materially detrimental to public health, safety and general welfare in that the proposed changes are consistent with existing land uses in the area. 3. General Plan Compatibility: The proposed project is compatible with existing and surrounding land uses in that it is consistent with development in the immediate area and the City's General Plan. 4. Property Suitability: The proposed project is suitable and appropriate for the property and adjacent properties in that they are consistent with the permitted uses in neighboring communities and in accordance with the Zoning Code and goals, objectives and policies of the City's General Plan. Urban services are currently accessible to the area which would allow for planned development in accordance with goals, objectives and policies of the City's General Plan. 5. Change in Circumstances: Approval of the proposed project is warranted because there is a need for high density residential uses as opposed to office development. Commercial land will be still available for future development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; and 2. That it does hereby confirm the conclusion that Environmental Assessment 2002-454 assessed the environmental concerns of the General Plan Amendment; and, 3. That it does hereby approve General Plan Amendment 2002-086 as contained in Exhibit"A" attached hereto and made a part of, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 61h day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 0363 P:\Martin\Dutch Parent= Reso GPA 2002-086.wpd CITY COUNCIL RESOLUTION 2002- GENERAL PLAN AMENDMENT 2002-086 DUTCH PARENT ADOPTED: AUGUST 6, 2002 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 037 P:\Martin\Dutch Parent= Reso GPA 2002-086.wpd EXHIBIT A DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 vvvvYvvvvov 7 VV 7 v 7 7 7 v V VvvvV V V V ;r v V VvVVvVV v'vVV7VV V V V V V V V v VVVvVV VV77VV77777 vvvvvv v v v C O V7VVVVV VVV77 V vvvvvvvvvvvv I V V V 7 V 17 V 7 v VV 77vvvvvvvv V 'V vvvDvvvvvovvvovocvv VVVVVVVVVVV"" Vv vvvvvvvvvvvvvv 07 V V v v V v V VVVVVVV7V77VVV'v17VVV7 I V V V 7 V v 7 7 V v V 7 V v V 7 V V 7 V v 9 v V 7 V 7 V 7 V 7 V 7 V 7 7 V 7 V 7 V 7 V v V V v V V v V V V V V V V, 4 S7 0 z L-vvvvvvvvvvvvvvvv 4 7 V v vv V V 11 7 vV 11 7 vV vV vV V v vV V V vV 11 7 vV vV U) N.A. P. V 7 V v V V V V V V v v v v v V V v v V v v V 7 v V V V v v v v V V v V V V V v < vvvvvvvvvvvvvvvvv V V V VV V V V V V v V V V V 7 7 V 7 V 7 v 7 V 7 V 7 V 7 V 7 V 7 7 V v V 7 V V v V V 177 1`V 1711,9V V V V V 9 9 V V V 7 V v V v v V v v v V 7 ()60-0-0-0 0 0 V. 7 , 7 , 7 , v v V v v v V V V VV , V , V VV vV V V , 0 0 0 0 0 0 000777777V9V 00 V V V V V V v V V 7 IV 77 0:� 0,00 0, 0 0 00 00,0,00,0,00 0000 00 0 0 .'0 0' 0 '0' .0 000000) 000 . . .0 . ' . ' . . 00 -0 -cu, ' 0- !Q, ' 0- -'00 0 0 0. . ' �a '. " '0 . 0. .0 0 0 0 0 0 0 0 0 000090 0 0 0000000000000�- 0 0 (3 0 (' c"c-' 00 00 o 0 0 0 0 0 '0' 0. 0) '0,0, 0 C) 0,0 0 0 0 0 0 0 00000?0 o,oco�cco�0,O)..O.,O.Ooo,000"o,c"<�oo C) 0 .00.00':' 0,0 0 0 0 000,0, ,:) 0 , 0 . 0,0) '.,0, '0 0 0000G000000000000 .00..'00 0 0 00' 0 . 0 0 0 .00.--.000,0) ' 00 ' (0) ' 00 '' .0 0 000 0 0 c0 0 0 0 0 c 0 0.(0 0 ) 0 0 0 0 0 0 0 0 0 0 () 0 0 0 0 0 0 0 C) 0 ) 0' c' 0' 0000 (0o '0 ) o () o (0 0 0 0 0 0 0 . 0 ) 0 C) () 0 00 00 a0 000 0 00 0 (0) 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 —0 §-(-L 0.0 00 - 0 0 0 Ono 0) 0 0 ('-� no 0 omonono"OQ FRED WARING DRIVE 0 200 400 800 6dm�m .r�� CH Engineering Traffic Engineering mona"awt Contract Administration Consulting 68-955 Adelina Road Cathedral City, CA 92234 760) 323-5344 760) 323-5399 (fox) LEGEND z 0 P 49 z a ra 1m in a z HIGH DENSITY RESIDENTIAL (HOR) (12-16 DU/AC) OFFICE (0) 5')q oc— COMMUNITY COMMERCIAL (CC) 038 DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 z 0 c� z Q N.A.P. OCCCC0OQOQ0�0 O O O O G O G 0G00o00G0o'0' 00<a 0G00°G°G0G0°O aCOCO00,JU000o0 GC�GCOCC(,G,)0000 O°C°G000000°00 O0000000000000 0 0DODODf.)'c) a 0 10 000 000000 CJCDO000C00000 0_C_0_0_0-0-0- aNAI 1 Consulting 68-955 Adelina Road Cathedral City, CA 9223 (760) 323-5344 (760) 323-5399 (fax) 0"0"0"0 0 0 a o 0 0 0 0 GG0'8o'O8G00� O°CGC0000'000 ^000000O0000 O O 0.00 0O0(?°O°OG°°O OaUO{�,,,00°O 0O c0000C,,''C�66ii`°�?' GO000 0.]00G001)0000 O C C C O 0 O0000G0000000 O'000000 000 000000000000 OCOCOCCOOCOG °o°o°o°c°O°G o°o°c°o°o°o° O°O°0°O°G00° o°a°o°o°o°o° C0«0O0G080G0 O00000000000 O C O C C O U°Or'OO°00000 00000000G000 a c a o 0 0 00000000000c O G O O O U 0000000°0OCC FRED WARING DRIVE 0 200 400 800 z a P 44 z a ra W z .J Ls. J cc us z W cv in W cc O 0. O W. IL 4 LEGEND CM Engineering ® HIGH DENSITY RESIDENTIAL (HDR) (12-16 DU/AC) Trafficee Enginring Project Management Contract Administration ONCE (0) COMMUNITY COMMERCIAL (CC) 0 0�0°o LLLLLLLLLL �LLLLLLLLL COMMERCIAL PARK (CP) 033 LI_LLLLLLLI_ DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30560 W'LY E'LY R/W R/W 60' 60' 12' 1 13' 1 t 4' 1 13' I 12' I 11' 1 8' 1 9' CURRENT GENERAL PLAN SECTION WASHINGTON STREET FRED WARING TO NORTHERLY CITY LIMIT W'LY E'LY R/W R/W 60' 60' (EXISTING R/W) 17' 43' 43' 17' 13' 1 11' 1 12' 1 7' 7' 1 12' 1 11' 1 13, I I I I I I I I I EXISTING C&G — — — — EXISTING C&G EXISTING 8' WIDE EXISTING STREET SECTION PROPOSED 8' WIDE MEANDERING SIDEWALK MEANDERING SIDEWALK PROPOSED GENERAL PLAN SECTION WASHINGTON STREET FRED WARING TO NORTHERLY CITY LIMIT SCALE 1 "=20' C� E*aeaing Traffic Engineering 9N I Project Management Contract Adminretrotion Consulting 68-955 Adelina Road Cathedral City, CA 92234 O 1 �760 323-5344 V 760 323-5399 (fax) I— ml cc I- ca z 0 H Q z cc 3 as z 0 J C� 1— r 5 %) ,I CITY COUNCIL RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING OF A ZONE CHANGE TO REMOVE ± 26.12 ACRES FROM THE CO (OFFICE COMMERCIAL) DESIGNATION AND ADD ± 20.14 ACRES TO THE RH (HIGH DENSITY RESIDENTIAL) DESIGNATION, ± 1.75 ACRES TO THE CC (COMMUNITY COMMERCIAL) DESIGNATION, AND ± 4.23 ACRES TO THE CP (COMMERCIAL PARK) DESIGNATION FOR LAND LOCATED AT THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE. CASE: ZONE CHANGE 2002-109 APPLICANT: DUTCH PARENT WHEREAS, the City Council of the City of La Quinta, California, did, on the 61' day of August, 2002, hold a duly -noticed Public Hearing to consider Zone Change 2002-109 to remove ± 26.50 acres from the CO (Office Commercial) designation and add ± 20.87 acres to the RH (High Density Residential) designation, ± 1.40 acres to the CC (Community Commercial) designation, and ± 4.23 acres to the CP (Commercial Park) designation for land located at northeast corner of Washington Street and Fred Waring Drive, as shown on Exhibit "A," more particularly described as: APNs: 609-051-010, 609-052-017, 609-053-001, 609-070-034, 609- 070-036 & 037. WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2002-454) and has determined that although the proposed project could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the Assessment and included in the Conditions of Approval for the project, and therefore, a Mitigated Negative Declaration of Environmental Impact should be filed; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings pursuant to Section 9.220.010 of the Zoning Code to justify approval of said Zone Change: 1. Consistence with the General Plan. The proposed project is consistent with the City's goals, objectives and policies of the General Plan in that the project will assist the City by providing a mix of land uses for future development to help meet the needs of the community. r. , 041. PAMartin\Dutch Parent= Reso ZC 2002-109.wpd CITY COUNCIL RESOLUTION 2002- ZONE CHANGE 2002-109 DUTCH PARENT ADOPTED: AUGUST 6, 2002 2. Public Welfare: Approval of the proposed Zone Change will not create conditions materially detrimental to public health, safety and general welfare in that the proposed changes are consistent with existing land uses in the area. 3. Land Use Compatibility: The proposed project is compatible with surrounding land uses in that it is consistent with development in the immediate area and the City's General Plan. 4. Property Suitability: The proposed Zoning designations are suitable and appropriate for the property in that they are consistent with the permitted uses in neighboring communities and in accordance with the Zoning Code and goals, objectives and policies of the City's General Plan. Urban services are currently accessible to the area which would allow for planned development in accordance with goals, objectives and policies of the City's General Plan. 5. Change in Circumstances: Approval of the proposed Zone Change is warranted because there is a need for high density residential uses as opposed to office development. Commercial land will be still available for future development to meet the needs of the area. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; and 2. That it does hereby confirm the conclusion that Environmental Assessment 2002-454 assessed the environmental concerns of the Zone Change; and, 3. That it does hereby approve Zone Change 2002-109 as contained in Exhibit"A" attached hereto and made a part of, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 042 P:\Martin\Dutch Parent= Reso ZC 2002-109.wpd CITY COUNCIL RESOLUTION 2002- ZONE CHANGE 2002-109 DUTCH PARENT ADOPTED: AUGUST 6, 2002 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 043 P:\Martin\Dutch Parent= Reso ZC 2002-109.wpd EXHIBIT A DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 vvvvvaoovvvvcv vv v J7 v 7 v 7 v 7 v 7 7 v 7 v v v v 7 7 �7 v 17 v 7 7 v v v v v v 7 v v 7 7 7 7 7 v v v v v v v v v v 7 v v 17 v X, v v 7 v 7 v 7 v 7 v 7 v v v v A Ljj Ljj vctcvvvvYvvvvvvvvvev Of v v 7 v V v v 7 v 7 v v v v v v v 9 7 v v v v v 7 v v v v v 7 v 1-- 1 V 7 v v v v 7 v v 7 v v v v v v v 7 v v v v v v v v 7 v v7 7 v v v 7 v 7 17 vvvovvcaa000vcoccvvcc I V3 z 7 v v v v v v v v v v 7 v v v v v v v v v v v v v v v v v v v v v v v v v v v Ir 0 p v V p v Y v v 7 v 7 7 v v v 7 v 7 v v v 7 17 7 v 7 v 7 v 7 v v 7 7 v 7 v 7 F- 0Y v Y Q Q Y 4 Q Q v v v 7v v v 6v v v -17 7 v 7 9 v v 7 7 v v v v v v v 7 v v v v v 7 v 7 vvvvv7 7 7 7 7 v v vv Ln N.A.P.v v v v v v v v v v v 7 v v v v v v v v v 7 v v v 7 v v v 7 v 9 v v v vvv < a v v v 7 v v v 7 v v 7 v 7 7 v v v v vv V 7 v v v v v v v v v v v v v v v v v v v v O 7 ."v v v vvvvvvvv 060 0'-' 0 8 0 * 0 0 OvC0,0,00 vv 00.'300'- 0..-.000 0 0 0 0 0 0 0 0 , 0 '00,00v oDD 0 o-. 0 0 0 0 o (,, C) 06 0 00 0 o o 'o 0 c)) -0 0 0 0 0. Ov ("' '. 0" o 0 0 0 0 0 0 0 o'O 0.00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0-0 - 0 10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 G 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r a a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O'D 0 0 0 0 0 0 0 a a 0 0 c" 0 10 c)'.1 C) 0 0 0 0 0 0 0 On G � 0 0 0 0 0 0 0 O 0 0 0 0 'Q 0 ' 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CC 0 0 oqgococ0000 0 0 C" _0 0 a 0 0 0 0 0 00000000 0 0 0 0 0 G 0 0 * 0 ' 0 0 Q 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c 0 000000000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000000000000000000000 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 �0C0000000000000 o,C))Oo 0 0 0 0 0 O-O'o 0 0 0 0000 0 0 0 0 0 or"O'-�O Ono 0 0 0 0 0,0 0." -- 0. 0 0 - 0 n- - I n Q Q Q Q r� FRED WARING DRIVE �NAI � Consulting 68-955 Adelina Road Cathedral City, CA 92234 R760) 323-5344 O) 323-5399 (fox) 0 200 400 800 6mw%=mmwmm" Civi Engineering LEGEND Tr affic Engineering Management HIGH DENSITY RESIDENTIAL (RH) (12-16 DU/AC) Contract Administration rv—v 7777-9-71 ovovvon OFFICE (CO) o J COMMUNITY COMMERCIAL (CC) 044 z 0 P 44 z a re lu 0 a z FE 0 z P CC 0=0 X w � � v DUTCH TENTATIVE U PARENT, N.V. TRACT MAP 30550 FRED WARING DRIVE 0 200 400 800 T**Z..,A1[jTcp:.,n,�ctm�t Consulting 68-955 Adelina Road Cathedral City, CA 92234 (760) 323-5344 (760) 323-5399 (fax) LEGEND z 0 44 Z n O W O Z Z O N W O 9L O oC IIL ® HIGH DENSITY RESIDENTIAL (RH) (12-16 DU/AC) vvvvvvv vvvvvvv vvvvvvv f r 1 OFFICE CO � '� � Vr IJ o°c°a°o COMMUNITY COMMERCIAL (CC) Q J LLLLLLLLLL LLLLLLLLL COMMERCIAL PARK (CP) i�LLLLLLLL CITY COUNCIL RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF ± 77.44 ACRES INTO SEVEN NUMBERED LOTS AND FOUR LETTERED LOTS. CASE NO.: TENTATIVE TRACT MAP 30550 APPLICANT: DUTCH PARENT WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of August, 2002 hold a duly noticed Public Hearing to consider a request by Dutch Parent for approval of a Tentative Tract Map to subdivide ± 77.44 acres into seven numbered lots and four lettered lots, generally located at the northeast corner of Washington Street and Fred Waring Drive, more particularly described as follows: APNs: 609-051-010, 609-052-017, 609-053-001, 609-070-034, 609- 070-036 & 037. WHEREAS, said Tentative Tract Map application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002-454), and determined that the proposed Tentative Tract Map will not have a significant impact on the environment and a Mitigated Negative Declaration of environmental impact has been certified; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 30550: 1. Consistency with the General Plan: The property is designated for residential and commercial uses on the General Plan Land Use Map. The project is consistent with the goals, policies and intent of the General Plan insofar as residential and commercial developments fit the character of the City. 2. Consistency with the Zoning Code: The proposed project is consistent with the development standards of the High Density Residential (RH) Zoning District, including, but not limited to, setbacks, architecture, building heights, building mass, exterior lighting, parking, circulation, open space and landscaping. 3. Compliance with the California Environmental Quality Act (CEQA): The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage nor substantially injure fish and wildlife or v ; 040 P:\Martin\Dutch Parent= Reso TTM 30550.wpd PLANNING COMMISSION RESOLUTION 2002- TENTATIVE TRACT MAP 30550 DUTCH PARENT ADOPTED: JULY 23, 2002 their habitat. The proposed project is consistent with the requirements of CEQA, in that Environmental Assessment 2002-454 was prepared for this project with a recommendation for certification of a Mitigated Negative Declaration of environmental impact. Mitigation measures are included in the Mitigated Negative Declaration that reduce impacts to less than significant levels. 4. Design Improvements: The design of the subdivision and/or the type of improvements are not likely to cause serious public health problems in that the site is physically suitable for the subdivision. Infrastructure improvements (water, sewer, gas, electricity, etc.) will serve the site as required. Adequate mitigation measures are provided to reduce impacts to less than significant levels. 5. Easements/Access: The design of the subdivision will not conflict with the easements, acquired by the public at large, for access through, or use of property, within the proposed subdivision in that adequate roadways will be provided to meet the intent of the Circulation Element of the General Plan. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Tentative Tract Map; 2. That it does hereby approve Tentative Tract Map 30550 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 61h day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: 047 PAMartin\Dutch Parent= Reso TTM 30550.wpd PLANNING COMMISSION RESOLUTION 2002- TENTATIVE TRACT MAP 30550 DUTCH PARENT ADOPTED: JULY 23, 2002 JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California r J I I) 043 P:\Martin\Dutch Parent= Reso TTM 30550.wpd CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 GENERAL 1. The conditions of approval for this Tentative Tract Map (TTM 30550) are binding with the conditions of approval for the and the Site Development Permit (SDP 2002-740) for the same project. 2. The use of this site shall be in conformance with the approved exhibits contained in Tentative Tract Map unless otherwise amended by the following conditions. 3. All public agency letters received for this case are made part of the case file documents for plan checking processes. 4. The approved Tentative Tract Map shall be recorded within two years of approval, otherwise, it shall become null and void and of no effect whatsoever, unless a time extension is applied for and granted. 5. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Parcel Map, or any Tract Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 6. This Tentative Tract Map, and any Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 7. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District r • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) 0 4 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 1 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 8. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ . A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. r 0 51�` 3 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 2 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 9. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 10. Palm Royal Drive street easement north of Rome Drive shall be shown on the final map as it appears on the approved tentative map but may be reconfigured in the future pursuant to an approved specific plan. 11. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 12. The applicant shall offer for dedication on the Tract Map all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 13. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street (Major Arterial) Dedicate the east half of a 120 foot right of way. 2) Fred Waring Drive (Primary Arterial) 1 10-foot right of way. The north half of a 120 foot right of way along Fred Waring Drive was dedicated via Parcel Map 27131. No additional dedication is required, however, 365 feet east of Washington Street, the outer five (5) feet of the existing 60-foot half street may be vacated on the final map pursuant to City Engineer concurrence regarding right of way needs near the Palm Royale intersection. 3) Darby Road (Local Street) - 60-foot right of way. Additional right of way 0. 051. P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 3 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 may be required at the intersection of Washington Street as needed to accommodate the required street intersection geometry. 4) Palm Royale Drive (Local Street to Rome Drive) - 60-foot right of way from Fred Waring Drive to Rome Drive. B. PRIVATE STREETS 1) Palm Royal Drive (Rome Drive to Washington St) - The extension and realignment of Palm Royal Drive is subject to approval of General Plan Amendment No. 2002-86. The realigned Palm Royale Drive extension shall be shown on the final map as conceptually shown on the Hydrology Map for Lots 5-7. The private road extension may be realigned again in the future subject to a future land development entitlement procedure in which the City Council concurs with the revised realignment. 14. Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 15. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 16. When the City Engineer determines that access rights to the proposed street right-of- ways shown on the approved Tentative Tract Map are necessary prior to approval of the Tract Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 17. The applicant shall offer for dedication on the Tract Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 18. The applicant shall create perimeter landscaping setbacks along all public right-of-ways as follows: A. Washington Street (Major Arterial) - 20-feet from the Right of Way. B. Fred Waring Drive (Primary Arterial) - 20-feet from the Right of Way. The listed setback depth shall be the average depth where a meandering wall design 052 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 4 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Tract Map. 19. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Tract Map. 20. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Tract Map. 21. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 22. When an applicant proposes the vacation, or abandonment, of any existing right-of- way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall provide an alternate right-of-way or access easement, to those properties, or notarized letters of consent from the affected property owners. 23. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Tract Map, unless such easement is approved by the City Engineer. TRACT MAPS 24. Prior to the City's approval of a Tract Map, the applicant shall furnish accurate AutoCAD files of the Tract Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. IJ 053 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 5 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 Where a Tract Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Tract Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 25. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 26. The following improvement plans, if required, shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Perimeter Landscape Plan: 1 " = 20' C. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical D. On -Site Rough Grading Plan: 1 " = 40' Horizontal E. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. 054 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002. Page 6 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. "Site Utility" plans shall normally include all sub -surface improvements including but not necessarily limited to sewer lines, water lines, fire protection and storm drainage systems. The "Site Utility" plan shall have signature blocks for the Building Official and the City Engineer. 27. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 28. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 29. Prior to the conditional approval of any Tract Map, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 30. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 055 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 7 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 31. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. When improvements are phased through a "Phasing Plan," or an administrative approval (e.g., Site Development Permits), all off -site improvements and common on - site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed, or secured through a SIA, prior to the completion of homes or the occupancy of permanent buildings within such latter phase, or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development, or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 32. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative Tract Map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Tract Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 33. When improvements are to be secured through a SIA, and prior to any conditional approval of the Tract Map by the City Council, the applicant shall submit detailed j ,1 construction cost estimates for all proposed on -site and off -site improvements, 050 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 8 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Tract Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Tract Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. Development -wide improvements shall not be agendized for final acceptance by the City Council until the City receives confirmation from the telephone authority that the applicant has met all the requirements for telephone service to all lots within the development. GRADING 34. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 35. Prior to approval of a final map for this tentative map, the applicant shall furnish a preliminary mass grading for the entire tentative map area. This preliminary mass grading plan shall be used as a planning tool to guide each subsequent developer within the tentative map area as to the required grading concept for the overall site. The preliminary mass grading plan shall show elevations and grades of existing and proposed streets, existing contours within the tentative map area and proposed contours and drainage patterns. The mass grading plan shall also show earthwork quantities for each lot, areas for borrow/ stockpile material and balance areas. Future maps or development permits will be conditioned to adhere to the approved mass grading plan to facilitate the orderly phased grading of the Tentative Map area. 36. To obtain an approved grading permit, the applicant shall submit and obtain approval ') ;_r 057 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 9 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Tract Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 37. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 38. Grading within perimeter setback and parkway areas shall have undulating terrain and conform to LQMC 9.60.240(F). The maximum slope shall not exceed 4:1 anywhere in the landscape setback area, and shall not exceed 8:1 in the first 6 feet adjacent to the curb in the right of way. 39. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Elevations on building pads within 50 feet of boundary lines to adjacent tracts shall not be more than 1 foot higher than the building pad on the adjacent property. Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common street frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and�j 058 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 10 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 neighboring -owner dissatisfaction with the grade differential. 40. Phased grading within the tentative map boundary may be permitted through the submittal of separate maps or development permits. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved mass grading plan, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 41. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 42. Prior to approval of any final map or development permit pursuant to this tentative map, the applicant shall furnish a drainage plan for the tentative map area indicating existing and proposed drainage courses, channels and other facilities for control/retention of stormwater flows. With the plan, the applicant shall provide a drainage report describing the on and off site drainage characteristics, the amount of stormwater falling within the development, the amount and nature of historic inflow from surrounding properties or streets, and the proposed methods of inflow from surrounding properties or streets, and the proposed methods of retaining or passing through the stormwater and inflow from the controlling design event. 43. Drainage for development on individual lots within the Tract Map area shall comply with the approved drainage plan. Individual developments within the Tentative Map area shall, at the City's option, construct necessary facilities, secure a fair share cost of future, shared facilities, or reimburse a fair share of the cost of shared facilities as previously constructed by others within the Tentative Map area (i.e. shared retention basins or storm drain systems between individual lots). 44. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the 1 050 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 11 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 45. The applicant shall meet the individual -lot retention provisions of Chapter 13.24.120 (Drainage), sub -section "K.", LQMC. Stormwater shall normally be retained in common retention basin(s) as shown on the Tentative Tract Map. Individual lot basins or other retention concepts may be approved by the City Engineer for lots 2 Yz acres in size or larger or where the use of common retention is determined by the City Engineer to be impracticable. If individual lot retention is approved, the applicant shall meet all individual lot retention provisions of Chapter 13.24, LQMC. 46. In design of retention facilities, the maximum percolation rete shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 47. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a manner as approved by the City Engineer. The approved system shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 48. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 49. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 50. For on -site common retention basins, retention depth shall not exceed six feet and side slopes shall not exceed 3:1. 51. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 52. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 53. The development shall be graded to permit storm flow in excess of retention capacityv a'J J Ou0 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 12 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 to flow out of the development through a designated overflow and into the historic drainage relief route. 54. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 55. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 56. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 57. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 58. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 59. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 60. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1/8" batter and a minimum height of 0.1'. J.) 061. P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 13 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 61. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Washington Street (Major Arterial) - 120 Foot Right of Way: Contingent upon approval of General Plan Amendment 2002-086, the applicant shall install the following: (a) 8 foot wide meandering sidewalk along the Tentative Map boundary. (b) A right turn lane at the Washington Street/Darby Road intersection. (c) Median modifications at the realigned Darby Road/ Tucson intersection to accommodate full left turn movements. If the General Plan Amendment 2002-086 is not approved, the applicant shall install the following: (a) Widen the east side of the street to a 51 foot half width along the entire frontage to the Tentative Map boundary. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk. (b) A right turn lane at the Washington Street/Darby Road intersection. (c) Median modifications at the realigned Darby Road/ Tucson intersection to accommodate full left turn movements. 2) Fred Waring Drive (Primary Arterial) - 110 Foot Right of Way: Widen the north side of the street to a 43 foot half width along all frontage adjacent to the Tentative Map boundary. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the 06,2 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 14 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 subject right of way include: (a) 6-foot wide meandering sidewalk. (b) 18-foot wide raised landscaped median The pavement rehabilitation/reconstruction and landscape median improvements are eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. The applicant's cost obligation for the widening may be reduced by the Development Impact Fee. The applicant is responsible for the cost of 20 feet of pavement, curb, gutter, sidewalk, pro rata share of the signal improvements and traffic control devices. 3) Darby Road (Local Street) - 60 Foot Right of Way Contingent upon approval of General Plan Amendment No. 2002-086, the applicant shall realign Darby Road and construct full width improvements for a 40 foot wide (curb to curb) local street. A wider section at the Washington Street intersection may be required to accommodate the required lane geometry. The improvements shall include 6 foot sidewalks (adjacent to the curb) on both sides of the realigned Darby Road. 4) Palm Royale Drive (Local Street) - 60 Foot Right of Way from Fred Waring Drive to Rome Drive The applicant shall improve/widen Palm Royale Drive from Fred Waring Drive to Rome Drive for a 40 foot wide (curb to curb) local street. A wider section at the Fred Waring Drive intersection may be required to accommodate the required lane geometry. The improvements shall include a 6 foot sidewalk along the west side of Palm Royale Drive. 5) Traffic Signals Prior to approval of any final map or development permit, the applicant shall provide an approved traffic generation analysis based on zoning, for the individual parcels of this tentative map plus Parcel 2 from the underlying Parcel Map 27131. (a) A traffic signal at Palm Royale Drive and Fred Waring Drive shall be installed 063}t'6 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 15 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 when warrants are met, and as directed by the City Engineer. The parcels created by PM 27131 are responsible for 100% of the cost to design and install the signal. The cost will be shared on a prorated basis with Parcel 2 of PM 27131 and the parcels in this new tract map. Prior to final map approval, the applicant shall enter into a secured SIA and post security for the pro rata share of the traffic signal. (b) A traffic signal at Darby Road and Fred Waring Drive when warrants are met and as directed by the City Engineer. The applicant is responsible for 50% of the cost to design and install the traffic signal. The applicant shall enter into a SIA to post security for 50% of the cost to design and install the traffic signal prior to approval of the final map. B. PRIVATE STREETS 1) The extension of Palm Royale Drive - Contingent upon approval of General Plan Amendment No. 2002-086, the applicant shall construct full width improvements for a 40 foot wide local street section. The improvements shall include a 6' foot wide sidewalk (adjacent to the curb) on one side of the realigned Palm Royale Drive. 62. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial Major Arterial 3.0" a.c./4.50" c.a.b. 4.0"/5.00" 4.0"/6.00" 4.5"/6.00" 5.5"/6.50" or the approved equivalents of alternate materials. 63. General access points and turning movements of traffic are limited to the following: A. Palm Royale Drive/Fred Waring Drive. Full turn access when signalized. r- B. Darby Road/Washington Street intersections. Full turn access when signalized. J,'; ,Y 064 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 16 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 C. Palm Royale Drive/Washington Street Intersection. Right turn in/right turn out, only. 64. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 65. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 66. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 67. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. CONSTRUCTION 68. The City will conduct final inspections of habitable buildings only when the buildings have improved street(s) and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. The applicant shall complete the final pavement cap prior to the issuance of any building permits. LANDSCAPING 69. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 70. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. This includes the landscaped setback area along the east side of Palm Royale Drive from Fred Waring Drive to Rome Drive along the CVWD well site. 71. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. J ' The applicant shall submit the landscape plans for approval by the Communit065 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 17 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 72. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 73. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. QUALITY ASSURANCE 74. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 75. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 76. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 77. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 06u P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 18 of 19 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL TENTATIVE TRACT MAP 30550 ADOPTED: AUGUST 6, 2002 78. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 79. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 80. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 067 P:\Martin\Dutch Parent\CC TTM 30550 COA.wpd Printed August 2, 2002 Page 19 of 19 CITY COUNCIL RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT PLANS TO ALLOW A 208 UNIT APARTMENT COMPLEX AND ANCILLARY FACILITIES ON A 13.00 ACRE SITE LOCATED ON THE EAST SIDE OF WASHINGTON STREET, APPROXIMATELY 860 FEET NORTH OF FRED WARING DRIVE. CASE NO.: SITE DEVELOPMENT PERMIT 2002-740 APPLICANT: MARK CARPENTER WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of August, 2002 hold a duly noticed Public Hearing to consider a request by Mark Carpenter for approval of development plans to allow a 208 unit apartment complex and ancillary facilities on a 13.00 acre site, generally located on the east side of Washington Street, approximately 860 feet north of Fred Waring Drive, more particularly described as follows: APNs: 609-070-036 & 037 WHEREAS, said Site Development Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002-454), and determined that the proposed Site Development Permit will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.210.010 of the Zoning Code to justify approval of said Site Development Permit: 1. Consistency with the General Plan: The project as proposed is consistent with the goals and policies of the General Plan in that the design, height, scale and mass of the project is compatible with the High Density Residential (HDR) Land Use designation. 2. Consistency with the Zoning Code: The proposed project is consistent with the development standards of the High Density Residential (RH) Zoning District, including, but not limited to, setbacks, architecture, building heights, building mass, exterior lighting, parking, circulation, open space and landscaping. P:\Martin\Dutch Parent= Reso SDP 2002-740.wpd 063 CITY COUNCIL RESOLUTION 2002- SITE DEVELOPMENT PERMIT 2002-740 MARK CARPENTER-TUSCANY RIDGE ADOPTED: AUGUST 6, 2002 3. Compliance with the California Environmental Quality Act (CEQA): The proposed project is consistent with the requirements of CEQA, in that Environmental Assessment 2002-454 was prepared for this project with a recommendation for certification of a Mitigated Negative Declaration of Environmental Impact. 4. Architectural Desian: The architectural design of the proposed buildings, including, but not limited to, architectural style, scale, building mass, materials, colors, architectural details, roof style, and other architectural elements, are compatible with surrounding development and quality of design prevalent in the City. The proposed buildings lack the bulky mass of a residential building due to the articulation, stucco exterior finish, desert tone colors and tile roofs. The proposed buildings are adequately set back with multiple wall planes so as to minimize the appearance of a large structural mass. 5. Site Design: The site design of the proposed project, including but not limited to, project entries, interior circulation, pedestrian access, pedestrian amenities, screening of equipment, trash enclosures, exterior lighting, and other site design elements such as scale, mass, appearance, and amount of landscaping are compatible with surrounding development and quality of design prevalent in the City in that the proposed project meets the development standards of the City's Zoning Code. 6. Landscape Design: As conditioned, the landscaping plan for the proposed project, including but not limited to, the location, type, size, color, texture, and coverage of plant materials, has been designed to provide visual relief, complement the buildings, and provide an overall unifying influence to enhance the visual continuity of the project. The proposed landscaping is compatible with the surrounding area in that the variety of plants and shade trees, provide an aesthetically pleasing and well functioning use of landscaping space. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Site Development Permit; 2. That it does hereby approve Site Development Permit 2002-740 for the reasons set forth in this Resolution, subject to conditions of approval attached hereto; P:\Martin\Dutch Parent= Reso SDP 2002-740.wpd 069 C9 CITY COUNCIL RESOLUTION 2002- SITE DEVELOPMENT PERMIT 2002-740 MARK CARPENTER-TUSCANY RIDGE ADOPTED: AUGUST 6, 2002 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 0170 P:\Martin\Dutch Parent\CC Reso SDP 2002-740.wpd CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 GENERAL 1. The conditions of approval for this Site Development Permit (SDP 2002-740) are binding with the conditions of approval for the Tentative Tract Map (TTM 30550) for the same project. 2. The use of this site shall be in conformance with the approved exhibits contained in Site Development Permit 2002-740 unless otherwise amended by the following conditions. 3. All public agency letters received for this case are made part of the case file documents for plan checking processes. 4. In the event that the applicant decides to obtain a density bonus to provide affordable units, the applicant shall submit a Conditional Use Permit which shall be approved by the Planning Commission and City Council. Otherwise, this permit shall apply to a total of 208 units. 5. The approved Site Development Permit shall be used within two years of approval, otherwise, it shall become null and void and of no effect whatsoever. "Used" means the issuance of a building permit. A time extension may be requested as permitted in Municipal Code Section 9.200.080 (D). 6. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 7. Prior to the issuance of any permit by the City, the applicant shall obtain the necessary permits and/or clearances from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department r- • Desert Sands Unified School District �, � `� • Coachella Valley Water District (CVWD) 071, • Imperial Irrigation District (IID) P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 1 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, applicant shall furnish proof of such approvals when submitting the improvement plans for City approval. 8. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this Site Development Permit. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practice ("BMPs"), 8.70.020 (Definitions), LQMC: 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. J 6 .072 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 2 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 9. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 10. Prior to the issuance of any permit(s), the applicant shall acquire, or confer, those easements, and other property rights necessary for the construction and/or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services, and for the maintenance, construction and reconstruction of essential improvements. 11. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 12. Unless the ultimate developed right-of-way can be documented, the public street right- of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) None: All public street right of way will be dedicated as part of Tract Map No. 30550. 13. Right-of-way geometry for property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawing #805, unless otherwise approved by the City Engineer. 14. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 15. The applicant shall create perimeter landscaping setbacks along all public right-of-ways as follows: A. None: All public landscaping setbacks will be dedicated as part of Tract Map No. I- ") .,,4 ¢ 073 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 3 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 30550. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas shown on the Site Development Permit. 17. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Site Development Permit. 18. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, ingress/egress, or other encroachments will occur. 19. When an applicant proposes the vacation, or abandonment, any existing right-of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall provide an alternate right-of-way or access easement, to those properties, or shall submit notarized letters of consent from the affected property owners. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of this Site Development Permit and the date of final acceptance of the on and off -site improvements for this Site Development Permit, unless such easement is approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 21. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 22. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required 074 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 4 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 by other agencies and utility purveyors. A. On -Site Rough Grading Plan: 1 " = 40' Horizontal B. Off Site Street Median Modification Plans: 1 " = 20' Horizontal C. Site Development Plans: 1 " = 30' Horizontal' D. On -Site Utility Plan: 1 " = 40' Horizontal E. On -Site Landscape Plan: 1 " = 20' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements; and show the existing street improvements out to at least the center lines of adjacent existing streets. "Site Utility" plans shall normally include all sub -surface improvements including but not necessarily limited to sewer lines, water lines, fire protection and storm drainage systems. "Rough Grading" plans shall include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 23. The City maintains standard plans, details and/or construction notes for elements of construction. For a fee, established by City resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 24. The applicant shall furnish a complete set of the AutoCAD files of all complete, approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format which can be converted to an AutoCAD format, the City Engineer will r 0753 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 5 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 accept raster -image files of the plans. GRADING 25. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 26. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. The applicant shall prepare a final grading/site development plan which closely adheres to the preliminary mass grading plan for Tract 30550. 27. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16 (Fugitive Dust Control), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions submitted with its application for a grading permit. 28. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 29. Grading within perimeter setback and parkway areas shall have undulating terrain and shall conform to LQMC 9.60.240(F). The maximum slope shall not exceed 4:1 anywhere in the landscape setback area, and shall not exceed 8:1 in the first 6 feet adjacent to the curb in the right of way. 30. Building pad elevations of perimeter lots shall not differ by more that one foot from the 5 ,,, o building pads in adjacent developments. 070 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 6 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 31. The applicant shall minimize the differences in elevation between the adjoining properties and the pads within this development. Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common street frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 32. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Mass Grading Plan for Tract 30550, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 33. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 34. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 35. The applicant shall meet the individual -lot retention provisions of Chapter 13.24.120 (Drainage), sub -section "K.", LQMC. Stormwater shall normally be retained in common retention basin(s) as shown on the Site Development Permit. 36. In design of retention facilities, the maximum percolation rete shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. v 077 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 7 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 37. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a manner approved by the City Engineer. 38. For on -site common retention basins, retention depth shall not exceed six feet and side slopes shall not exceed 3:1. 39. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 40. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 41. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 42. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 43. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 44. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 45. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. 078 P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 8 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 STREET AND TRAFFIC IMPROVEMENTS 46. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 47. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 48. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. PUBLIC STREETS 1) Washington Street - Median Modifications to accommodate a left in, only, turning movement into the project site. 49. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.50" c.a.b. or the approved equivalents of alternate materials. 50. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 51. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 52. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City 07� I�- , Engineer. v 7._> P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 9 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 53. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. PARKING LOTS and ACCESS POINTS 54. The design of parking facilities shall conform to LQMC Chapter 9.150 (Parking). Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 55. General access points and turning movements of traffic are limited to the following: A. Primary Entry - Washington Street. The primary entrance shall be located approximately 1,350 feet from the centerline of Fred Waring Drive. The entrance shall be limited to right in/right out and left turn in turning movements. Left turn out turning movements will be prohibited. The applicant shall construct the necessary median improvements on Washington Street to accommodate the left turn in only, turning movement. B. Secondary Entry - Contingent upon approval of General Plan Amendment No. 2002-086, a secondary entrance shall be located on the realigned Palm Royale Drive as shown on the site development permit. This entrance shall have full turning movements to and from Palm Royale Drive. 56. All gated entries shall provide for a two -car minium stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -entry accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10, demonstrating that those passenger vehicles that do not gain entry into the development can safely make a "Ll" Turn back out onto Washington Street, from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane r- , shall be dedicated for residents, and one lane for visitors. J 08a P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 10 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 57. Pursuant to Section 9.150.080(A)(8)(b) (Parking), LQMC, the applicant shall provide 30-foot uninterrupted driveway throats into the parking lot, or alternatively provide a combination of a dedicated right turn deceleration lane and the drive throat that will equal a total of 30-feet. CONSTRUCTION 58. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 59. The applicant shall comply with Sections 9.90.040 (Table of Development Standards) & 9.100.040 (Landscaping), LQMC. 60. The applicant shall provide landscaping in the required setbacks, retention basins and common lots. 61. Landscape and irrigation plans for landscaped lots, setbacks and retention basins shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 62. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 63. Only incidental storm water will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be r h� J I l 081. P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 11 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. QUALITY ASSURANCE 64. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 65. The applicant shall employ, or retain, qualified engineers, surveyors, and such W other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 66. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 67. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 68. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 69. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 70. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those r in effect when the applicant makes application for plan check and permits. n8� P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 12 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 RIVERSIDE COUNTY FIRE DEPARTMENT 71. Approved super fire hydrants shall be located not less than 25 feet nor more than 165 feet from any portion of the buildings as measured along vehicular travel ways. 72. Blue dot reflectors shall be placed in the street 8 inches from the centerline to the side that the fire hydrant is located, so as to identify fire hydrant locations during an emergency. 73. Minimum fire flow 1,875 GPM for a 3-hour duration. Fire Flow is based on type VN constructed and a complete fire sprinkler system. 74. Building plans shall be submitted to the Fire Department for plan review to run concurrent with the City's plan check procedures. 75. Fire Department vehicle access must come to within 150 feet of all portions of the first floor of all buildings as defined in the California Fire Code. 76. Water plans for the fire protection system (fire hydrants, etc.) shall be submitted to the Fire Department for approval prior to issuance of a building permit. 77. City of La Quinta ordinance requires all commercial buildings 5,000 square feet or larger to be fully sprinkled. NFPA 13 Standard. Fire sprinkler plans will nee to be submitted to the Fire Department for review and approval. 78. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 79. The applicant or developer shall prepare and submit to the Fire Department, a site plan designating required fire lanes with appropriate lane painting and/or signs. 80. Install portable fire extinguishers as required by the California Fire Code. 81. Secondary access is required. It may be restricted to emergency access, however public egress must be allowed at all times. Primary and secondary access shall be not less than 20 feet wide clear and unobstructed. DESERT SANDS UNIFIED SCHOOL DISTRICT I v�l P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 13 of 14 CITY COUNCIL RESOLUTION 02- CONDITIONS OF APPROVAL SITE DEVELOPMENT PERMIT 2002-740 ADOPTED: AUGUST 6, 2002 82. All school mitigation fees shall be paid at the time of building permit issuance. PUBLIC SAFETY 83. Property directories shall be installed at each entrance to the property. The directories shall provide sufficient information and detail of mapping the property, buildings, facilities, and emergency phone numbers. The directories shall be illuminated during dark hours and easily readable. Each building and unit shall be clearly marked with appropriate building number and address. The placement of building and unit numbers shall be positioned so as to be easily viewed from vehicular and pedestrian pathways. Main building numbers should be a minimum height of 12 inches. 84. Parking lots and associated carports, driveways, circulation areas, aisles, passageways, recesses, and grounds contiguous to buildings shall have adequate lighting. The lighting shall have sufficient wattage to provide adequate illumination to make clearly visible the presence of any person on or about the premises from at least 25 feet away during the hours of darkness and provide a safe and secure environment for all persons, property, and vehicles on site. 85. Landscaping shall be of the type and situated in locations to maximize observation while providing the desired degree of aesthetics. Security planting materials are encouraged along fence and property lines and under vulnerable windows. 86. No Trespassing/Loitering signs shall be posted at the entrances of paring lots and located in other appropriate places. Signs must be must be at least 2' x 1' in overall size with white background and black 2" lettering. 87. All entrances to parking areas shall be posted with appropriate signs per Section 22658(a) of the California Vehicle Code to assist in removal of vehicles at the property owner's/manager's request. 88. Prior to project completion, the surface of walls, fences, building, logo monuments, etc. should be graffiti resistant either via surface composition, applied paint type and/or planned shielding by landscaping or plants. 13 Be P:\Martin\Dutch Parent\CC SDP 2002-740 COA.wpd Printed August 2, 2002 Page 14 of 14 ATTACHMENTS -7, 085 ATTACHMENT #1 DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 04 Enginwring A I Traffic Engineering Project Management Contract Administration Consulting 68-955 Adelina Road Cathedral City, CA 92234 760 323-5344 760 323-5399 (fax) J �1 • ATTACHMENT #3 DUTCH PARENT, N.V. 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SQL � FRED WARING DRIVE jNAI Consulting 68-955 Adelina Road Cathedral City, CA 9223 760 323-5344 760 323-5399 (fax) � 0 200 400 800 6m%=w? z 0 P Za W z J 04 Ic W z W a a z OWN 111- to - X W 4 Crd E*nwdng LEGEND Traffic Engineering Project Management ® HIGH DENSITY RESIDENTIAL (HDR) (12-16 DU/AC) Contract Adminiehation v vvvvvv r OFFICE (0) o c a a aoc�aa� COMMUNITY COMMERCIAL (CC) 087 DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 L w V) z 0 z Q FRED WARING DRIVE 0 200 400 800 viva ineuing 9 aNAI Project Ma pffmt Contract AdministmUon Consulting 68-955 Adelina Road Cathedral City, CA 92234 760 323-5344 760 323-5399 (fax) LEGEND Z 0 r- qc Z a ra W 10 Z 4c J d. J 4c mc W Z W a in W ca O d O OC d ® HIGH DENSITY RESIDENTIAL (HDR) (12-16 DU/AC) voovovv vvvvvvv OFFICE (0) COMMUNITY COMMERCIAL (CC) `� `' LLLLLLLLL COMMERCIAL PARK (CP) 083 LLLLI...Li..Lt_ DUTCH PARENT, N.V. 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CiW Enginwing LEGEND 4 Traffic Engineering Project Management HIGH DENSITY RESIDENTIAL (RH) (12-16 DU/AC) Contract Administration VvVvVVv O VPOVP9 OOQOO®OQ FFI OCE ( CO) 8 3 COMMUNITY COMMERCIAL (CC) 089 DUTCH TENTATIVE IN w rr PARENT TRACT MAP N.V. 30550 FRED WARING DRIVE 0 200 400 800 Engineering Trot Traffic Engineering Project Monogement _ Contract Administration Welina Road City, CA 92234 3-5344 11 __, __3-5399 (fax) xe12MI X Z 0 r 4 Z C9 ra W O Z Z O N W W O IQ. O W IL ® HIGH DENSITY RESIDENTIAL (RH) (12-16 DU/AC) v ` Q OFFICE (CO) V 009oVP 4C000Ptl COMMUNITY COMMERCIAL (CC) 534 LLLLLLLLLL COMMERCIAL PARK (CP) 090 Li..LLLLLLLL LLLLLLLLLL W'LY R/W DUTCH PARENT, N.V. TENTATIVE TRACT MAP 30550 E'LY ch R/W 60' 60' 9' 1 8' 1 11' 1 12' 1 13' 1 14' 1 13' 1 12' 1 11' 1 . 8' _ I _ 9' _ CURRENT GENERAL PLAN SECTION WASHINGTON STREET FRED WARING TO NORTHERLY CITY LIMIT W' LY E' LY R/W CL R/W 60' 1 60' (EXISTING R/W) 17' 43' 43' 17' 13' 1 11' 1 12' 1 7' 1 7' 1 12' 1 11' 1 13' I EXISTING C&G R' EXISTING C&G EXISTING 8' WIDE EXISTING STREET SECTION PROPOSED 8' WIDE MEANDERING SIDEWALK MEANDERING SIDEWALK PROPOSED GENERAL PLAN SECTION WASHINGTON STREET FRED WARING TO NORTHERLY CITY LIMIT SCALE 1 "=20' �NAICm1 inaering I Traffic nesrmg Project Nana�enront Contract Administration Consulting 68-955 Adelina Road Cathedral City, CA 92234 760 323-5344 760 323-5399 (fax) 091. W 0 P- co O H Q Z — rc 1c S ca Z O — P v J v IL H ATTACHMENT #4 TRAFFIC IMPACT STUDY DUTCH PARENT ENTITLEMENT LA QUINTA, CALIFORNIA Prepared for Nickerson & Associates, Inc. 68-955 Adelina Road La Quinta, CA. 92234 Prepared by Hartzog & Crabill, Inc. 275 Centennial Way Tustin, CA 92780 June, 2002 Jar 092 G HARTZOG & G CRABILL, Inc. C Tram Hartzog, President Jerry Crabill, P.E., Principal 275 Centennial Way Suite 208 Tustin, CA 92680 Phone (714) 731-9455 FAX (714) 731-9498 www.hartzog-uabill.com June 20; 2002 Mr. Kris Schulze NICKERSON & ASSOCIATES, INC. 68-955 Adelina Road Cathedral City, California 92234 SUBJECT: TRAFFIC IMPACT STUDY — DUTCH PARENT ENTITLEMENT, LA QUINTA , CALIFORNIA Dear Mr. Schulze: At your request, Hartzog & Crabill, Inc., (HCI) has conducted a traffic impact study for the planned Dutch Parent Entitlement project to be located within the northeast quadrant of Washington Street and Fred Waring Drive within the City of La Quinta. Per your request, the traffic study has specifically addressed the trip generation of the projects proposed zoning designation versus the trip generation of the existing General Plan designation. The study has evaluated and compared the trip generation of both alternatives and has assessed the impact of the proposed zoning designation on the adjacent intersections. In accordance with your request, HCI is pleased to submit this traffic study. Should you wish to discuss any aspect of this study, please do not hesitate to call and we will respond immediately. Very truly yours: HARTZOG & CRABILL, INC. Larry Estrada Associate CITY & TRAFFIC ENGINEERING SERVICES 093 1 1 EXECUTIVE SUMMARY TABLE OF CONTENTS i 1 INTRODUCTION-------------------------------------------------------------------------------- 1 PROJECT DESCRIPTION ---------------------------------------------------------------------- 1 1 EXISTING CONDITIONS---------------------------------------------------------------------- 6 Existing Intersection Levels of Service----------------------------------------------- 7 Existing Traffic Signal Warrants------------------------------------------------------ 10 PROJECTANALYSIS--------------------------------------------------------------------------- 10 TripGeneration--------------------------------------------------------------------------- 10 1 Trip Distribution-------------------------- 15 ------------------------------------------------ Traffic Assignment----------------------------------------------------------------------- 15 EXISTING CONDITIONS PLUS PROJECT TRAFFIC ----------------------------------- 18 1 Fred Waring Drive and Palm Royal Drive- Traffic Signal Contribution----------- 18 INTERSECTION NUTIGATION --------------------------------------------------------------- 19 REALIGNMENT OF PALM ROYAL DRIVE ---------------------------------------------- 20 1 SUNCYLARY ---------------------------------------------------------------------------------------- ------------------------------------------------ 21 1 1 J gS 094 1 LIST OF TABLES TABLE DESCRIPTION 1. LEVEL OF SERVICE ------------------------------------------------------------- 5 2. INTERSECTION NALYSIS SUMMARY - EXISTING CONDITIONS--- 7 3. TRIP GENERATION RATES------------------------------------------------------- 8 i 4. PROPOSED ZONING DESIGNATION - TRIP GENERATION ------------- 13 5. EXISTING GENERAL PLAN DESIGNATION - TRIP GENERATION-- 13 INTERSECTION ANALYSIS SUMMARY 6. EXISTING PLUS PROJECT CONDITIONS------------------------------------- 19 1 1 C 1 539 I 09j- LIST OF EXHIBITS EXHIBITS DESCRIPTION A. LOCATION MAP----------------------------------------------------------------- 3 B. PROPOSED ZONING DESIGNATION -------------------------------------- 4 C. EXISTING GENERAL PLAN DESIGNATION ---------------------------- 5 D. EXISTING PEAK HOUR TURNING VOLUMES ------------------------- 8 E. PROJECT TRIP DISTRIBUTION --------------------------------------------- 16 F. PROJECT PEAK HOUR VOLUMES ----------------------------------------- 17 APPENDIX A 24-HOUR TRAFFIC COUNT DATA B HCS WORKSHEETS FOR EXISTING CONDITIONS C PEAK HOUR INTERSECTION COUNTS D TRAFFIC SIGNAL WARRANTS FOR WASHINGTON ST.@ DARBY RD. E TRAFFIC SIGNAL WARRANTS FOR FRED WARING DR. @ PALM ROYAL DR. F HCS WORKSHETS FOR EXISTING PLUS PROJECT CONDITIONS 1 5")6 096 I Traffic Study — Dutch Parent Entitlement, La Quinta, CA. EXECUTIVE SUMMARY The City of La Quinta has requested that a traffic study be prepared to determine the impacts associated with the General Plan Amendment to the Circulation Element of the City of La Quinta. The General Plan Amendment consists of the realignment of Palm Royal Drive between Washington Street and Fred Waring Drive and the annexation of R-1-12,000 property from the County of Riverside to the City of La Quinta. The proposed development consists primarily of high density residential and community commercial. Per the City's request, the study is to evaluate the existing and project related impacts on the adjacent intersection of Washington Street and Fred Waring Drive, Washington Street and Darby Road, and Fred Waring Drive and Palm Royal Drive. The City has also asked that the study examine the traffic signal warrants at Washington Street and Darby Road, and Fred Waring Drive and Palm Royal Drive. To analyze the potential impact ofthis project, HCI has conducted morning and evening peak period traffic counts at the study area intersections, and field surveys of the immediate area around the site. The study has analyzed the existing peak hour traffic conditions at the study area intersections. In addition, the study has also assessed the traffic generating potential of the proposed project, and through an analysis of project trip generation, trip distribution and assignment, has evaluated the 1 potential traffic impacts of the project on the adjacent intersections. As a result of our analysis the following findings and recommendations are provided. 1 FINDINGS 1. The study has shown that although the project will add traffic to the study area intersections the proposed zoning designation will add less traffic to the area than the existing General Plan 0 designation. l' , 0 Traffic Study — Dutch Parent Entitlement, La Ouinta, CA. 2. with the proposed zoning designation, all of the study area intersections are expected to be operating at acceptable Levels of Service (LOS) "D" or better. 3. The intersection of Washington Street and Fred Waring Drive is currently operating at LOS "C", during the AM peak hour and LOS "D", during the PM peak hour. 4. Based on the Caltrans Traffic Manual, the intersection of Washington Street and Darby Road does meet Traffic signal warrants under existing traffic conditions. 5. In accordance with the Caltrans Traffic Manual, the intersection of Fred Waring Drive and Palm Royal Drive does meet traffic signal warrants under the buildout condition. In an effort to assess a far share allocation for the funding of the traffic signal an evaluation was conducted comparing the percent contribution of peak hour traffic from the proposed project and that of non -project traffic. Based on the total AM peak hour traffic volumes that contribute to the traffic signal warrant, the projects AM peak hour contribution is 44 percent, while the remaining 56 percent is contributed by traffic that is already on Palm Royal Drive. 6. Since the study has shown that the existing General Plan designation is producing more traffic than the proposed zoning designation, the General Plan scenario would provide a greater impact to the surrounding roadway system. MITIGATION RECONEMENDATIONS Based on our review of the project the following mitigation considerations are provided. I . A traffic signal should be installed at the intersection of Washington Street and Darby Road when Darby Road is aligned with Tucson. 2. A northbound right -turn pocket should be installed on Washington Street at Darby Road when the intersection is signalized. 3. A traffic signal should be installed at the intersection ofFred Waring Drive and Palm Royal Drive at buildout of the project. r ii J 9 �.. Traffic Study — Dutch Parent Entitlement, La Quinta, CA. DUTCH PARENT ENTITLEMENT TRAFFIC STUDY INTRODUCTION The City of La Quinta has requested that a traffic impact review be prepared to evaluate the potential impacts associated with the General Plan Amendment to the Circulation Element of the City of La Quinta. Along with the proposed realignment of Palm Royal Drive, the applicant proposes to eliminate the office land use scenario, as included in the General Plan Designation, and increase the amount of high density residential within the area. A map showing the location of the project is shown on Exhibit A. This report presents the results of an analysis of existing conditions as well as existing plus project traffic. The study includes an analysis of traffic generation, traffic distribution and assignment for the proposed project. PROJECT DESCRIPTION The applicant proposes to develop an approximate 77.6 acre site located in the northeast quadrant of Washington Street and Fred Waring Drive in the City of La Quinta. At present the site is vacant and generating no traffic. The proposed zoning designation will consist of 46.6 acres of high density residential, a 4.2 acre storage facility, and 26.8 acres of community commercial. One of the major differences between the proposed zoning designation and the General Plan designation is the realignment of Palm Royal Drive. Exhibits have been prepared to illustrate the proposed realignment of Palm Royal Drive and to describe the land use differences in the two plans. 1 ,, J,911 093 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. Exhibit B shows the proposed zoning designation, while Exhibit C describes the existing General plan designation. Although not shown on Exhibit B, Darby Road will be realigned at Washington Street to align with the existing Tucson Street to form a four —way intersection. This realignment of Darby Road with Tucson will maximize the efficiency of the traffic signal that is currently warranted at Darby Road and Washington Street. As shown in Exhibit B, the alignment of Palm Royal Drive will include a four-way intersection at Fred Waring Drive, and provide for a right -in, right -out access only at Washington Street. A traffic signal will be warranted at the intersection of Fred Waring Drive and Palm Royal Drive at project completion, while the intersection at Washington Street will only require a stop sign on Palm Royal Drive for the westbound right turn movement. 0A 9'1 100 1 1 1 I: 1 1 1 rcHARTzo�& PROJECT LOCATION MAP � 1 CRABILL, Irx. EXHIBIT 'A' 3 10 �FLE: FWOIAwg DUTCH PARENT R 0 A D D A R B L~LI W ry H Z Q LLLLLLLLLLLLL LLLLLLLLLLLLL C� LLLLLLLLLLLLL LLLLLLLLLLLLL LLLLLLLLLLLLL LLLLLERLLLLL LLLLLLLLLLLLL N.A.P. LLLLLLLLLLLLL LLLLLLLLLLLLL LLLLLLLLLLLLL LLLLLLLLLLLLL LLLLLLLLLLLLL P A L M R 0 Y A L D R I V E F00000003000000000000 o 0 0 0 0 0 0 0 0 0 0 072� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 00000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O000000000000° 000000000000 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00000000000000 000000000000 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O°O°O°o°0°0°0° °0°0°0°0000 000000000000 00000°00000000 00000000°0°0 0°0°0°0°°°0° 0 0 0 0 0 0 0 0 FRED WARING DRIVE GHARTZOG & PROPOSED ZONING DESIGNATION �;IIIBIT CRABILL,Inc. 1 'B' a 4 RLE: FW02dwg DUTCH PARENT p vvvvvvv q vvvvvvvvvvv vvvvvvvvvvvvv vvvvvvvvvvvvvv vvvvvvvvvvvvvvv vvvvvvvvvvvvvvvo vvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvv R�Pa vvvvvvvvvvvvvvvvvv p,RB vvvvvvvvvvvvvvvvvvv p vvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv �;0 vvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv o t— vvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv w vvvvvvvvvvvvvvvvvvvv w FVVVVVVVVVVVVVVVVVVVV -< cy vvvvvvvvvvvv vvvvvvv vvvvvvvvvvvvvvvvvvvv v v v v v v v v v v v v v v v v v v v v (n vvvvvvvvvvvvvvvvvvvv �. vvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv Z vvvvvvvvvvvvvvvvvvvvv O vvvvvvvvvvvvvvvvvvvvof vvvvvvvvvvvvvvvvvvvvvv E— yvv vvvvvvvvvvvvvvvF vvvvvvvvvvvvvvvv v 0 vvvvvvvvvvvvvvvvv Z vvvvvvvvvvvvvvvv = vvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvv p � vvvv vvvvvvvvvvvvvvvv N.A.P. vvvvvvvvvvvvvvvvvvvvv vvvvvvvvvv -p v v v v v v v v v v v v v v v v v v v v v v v vvvvvvvvvvovvvvvvvvvvvvv � vvvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvvvvvvvvvvvvv vvvvvvvvvvvvo 0°0°0°0°0°0°0vvvvvvvvvvv 000000 N2vovvl'vvvl 0 0 0 0 0 0 vvvvvvvvvvv o 0 0°°°°°°°°°°°°vvvvvvvvvvv 0000000 F 000000000 0 0 0 0 0 0 0 0°0°0°0°0°0°0°0°0 0 0 0 0 0 00000 0°0°0°0°0°0°0°0°0°0°0°0°0°0°0°0°0°0°0° 000000000000000000000000000000000000000 000000000000000000000000000000000000000 0000000000000000000000000000000000000000 0000000000000000000000000000000000000000 0000000000000000000000000000000000000000 °0°0°0°0°0°0°0°0°,,0o�0°0°0°0°0°0°0°0°0°0°0 °0°0°0°0°0°0°0000t 000000000000000000000 000000000000000000 000 0 000000000000000 0000000000000000000000000000000000000000 0000000000000000000000000000000000000000 0000000000000000000000000000000000000000 0000000000000000000000000000000000000000 °o°o°o0o°o°o°o°o00�000°_00 Ono 2°0000000 FRED WARING DRIVE GHARTZOG & 10 3 EXISTING GENERAL PLAN DESIGNATION CRABILL, Inc. EXHIBIT 'C' 5 ME: FW3.Cnq Traffic Study — Dutch Parent Entitlement, La Quinta, CA. EXISTING CONDITIONS The project site is currently vacant and producing no traffic. The area around the site is primarily residential with the exception of some office uses located on the northwest corner of Washington Street and Fred Waring Drive, and the Southwest Community Church located on the southwest corner Washington Street and Fred Waring Drive. The site is bounded by Washington Street to the west, Fred Waring Drive to the south, and existing development to the north and east. Washington Street adjacent to the site is a north/south six -lane divided Major Arterial Highway with no on -street parking and a posted speed limit of 50 MPH. Based on recent traffic counts the average daily traffic (ADT) volume on Washington Street, adjacent to the site, is 39,496 vehicles per day. According to the City of La Quinta Traffic and Circulation Element, the buildout ADT volume for this segment of roadway is 54,929 vehicles per day. Fred Waring Drive adjacent to the site is a four -lane divided Primary Arterial Highway with some on -street parking and a posted speed limit of 50 MPH. Recent traffic counts adjacent to the site show an existing ADT of 21,353 vehicles per day. Buildout ADT volumes for this segment of Fred Waring Drive adjacent to the site are estimated at 32,566 vehicles per day. Darby Road is a local two-lane undivided residential street with a posted speed limit of 35 MPH and currently intersects Washington Street to form a "T" intersection. The current ADT volume on Darby Road just east of Washington Street is 2,924 vehicles per day. Palm Royal Drive is a two-lane undivided residential street with a prima fascia speed limit of 25 MPH. The current ADT volume just north of Fred Waring Drive is 1,385 vehicles per day. Appendix A contains the 24-hour traffic count data for the study area. 104 Traffic Study — Dutch Parent Entitlement, La Ouinta, CA. EXISTING INTERSECTION LEVELS OF SERVICE Existing traffic conditions were evaluated utilizing the Highway Capacity Software (HCS) methodology for both signalized and unsignalized intersections. HCS is developed and maintained by McTrans as a part of its user -supported software maintenance and as a faithful implementation ofthe Highway Capacity Manual (HCM) procedures. HCS bases Levels of Service (LOS) on vehicle delay at the intersection. The average delay per vehicle is estimated for each lane group and aggregated for each approach and for the intersection as a whole. LOS is directly related to the delay value. Qualitative LOS descriptions of intersection operations range from "A" (the best) to "F" (the worst). It is generally recognized that LOS A through D represents acceptable operations while LOS E and F indicate an over capacity situation. Table 1 shows the relationship between LOS and the seconds of delay per vehicle at the intersection. TABLE 1 LOS Delay per Vehicle (sec./veh.) 1 A <10 B > 10-20 C >20-35 D >35-55 1 E >55-80 F > 80 1 For this analysis traffic counts were conducted at the study area intersection during the AM (7:00 - 9:00 AM) and PM (4:00 - 6:OOPM) peak hours on a typical weekday. Exhibit D shows the existing weekday AM and PM peak hour turning movement counts at the study area intersections. 1 7 1C'S 0 I 1 Lr) N \ N 00 00 \ O a7 00 142/149 13/8 z O H C� z � o 000\p N � \ \ 242/145 `*' 9/36 2 L L710 458 1263/733 FRED WAR,,,.43 21 8/8 DRIVE 142/151 3 47 430/666 473Y73 182/204 00 o 00 12/12 N N N\ CN N N \ NCO O 00 DARBY ROAD PALM ROYAL DRIVE 0 G HARTZOG & CRABILL, Inc. EXISTING PEAK HOUR VOLUMES EXHIBIT 'D' CC FILE: FW04.dw9 1 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. Table 2 provides a summary of the HCS analysis results under existing conditions. Appendix B contains the intersection analysis worksheets for the existing conditions, while Appendix C contains 1 existing traffic count data. It should be noted that the LOS for the signalized intersection of Washington Street and Fred Waring Drive refers to the intersection as a whole while the LOS for the unsignalized intersections of Washington Street and Darby Road, and Fred Waring Drive and Palm Royal Drive refers to the delay experienced on the minor streets. TABLE 2 INTERSECTION ANALYSIS SUMMARY EXISTING CONDITION Level of Service (LOS) Intersection AM Peak Hour PM Peak Hour LOS LOS Washington St. @ C D Fred Waring Dr. (signalized) LOS for W/B Darby Rd. @ its intersection with C C Washington St. unsi nalized LOS for S/B Palm Royal @ its intersection with Fred Waring DR. C C unsi alized 9 1 C� 7 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. EXISTING TRAFFIC SIGNAL WARRANTS The study has analyzed the intersections of Washington Street and Darby Road, and Fred Waring Drive and Palm Royal Drive to determine if they meet traffic signal warrants under existing traffic conditions. Based on the Caltrans Traffic Manual, the intersection of Washington Street and Darby Road does meet Traffic signal warrants under existing traffic conditions. The traffic signal warrants that are satisfied are Warrant 2 — Interruption of Continuous Traffic, Warrant 9 — Four Hour Volume Warrant, and Warrant I I — Peak Hour Volume Warrant. The traffic signal warrant work sheets for Washington Street and Darby Road are included in Appendix D. The Intersection of Fred Waring and Palm Royal Drive does not meet traffic signal warrants under existing conditions. PROJECT ANALYSIS TRIP GENERATION In order to examine the ability of the street system to accommodate the proposed development, it is necessary to estimate the number of trips that would be generated by the project. Trip generation represents the amount of traffic produced or attracted to a development. Trip generation is expressed in terms of trip ends (TE), where a trip end is defined as a one way vehicular movement, either entering or leaving the generating land use. Traffic generation for this development has been based upon the specific uses for the proposed project and utilizes information provided by the Institute of Transportation Engineers (ITE) Trip Generation Manual 60' Edition. Project generated traffic due to "Pass By" trips has also been accounted for in this study. ITE defines a pass -by trip as "an intermediate stop made on the way from an origin to a primary trip destination. 10 1C8 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. Pass -by trips are attracted from traffic passing the site on an adjacent street which contains direct access to the generator. ITE shows a range of pass -by trip percentages for a shopping center (community commercial) development from 17% to 57 %. Due to the wide range in potential pass - by trips, this study has consulted the 1998 Guild of Vehicular Traffic Generation Rates for the San Diego Region in order to provide for a second opinion. The San Diego pass -by rate was 22 percent for community shopping centers between 10 to 30 acres. Based on the ITE range, the San Diego pass -by rate seems to be a rather conservative value and thus was used in this analysis. Trip generation rates for the project are shown in Table 3. Because of the proposed zoning designation provides an alternative to the existing General Plan designation, trip generation for both scenarios have been evaluated for comparison purposes. Table 4 provides the trip generation for the proposed zoning designation while Table 5 provides the trip generation for the existing General Plan designation. As can be seen by comparing Tables 4 and S, the total daily and peak hour trip generation for the proposed zoning designation is less than that'generated by the existing General Plan designation. t ,� 11 t' . ) 1Q9 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. TABLE 3 TRIP GENERATION RATES (1) AM Peak Hour PM Peak Hour Daily Land Use (weekday) Inbound Outbound Inbound Outbound High Density 0.07/DU 0.36/DU 0.36/DU 0.18/DU 5.86/DU Residential Community 0.63/KSF 0.40/KSF 1.80/KSF 1.35/KSF 45.92/KSF Commercial General Office 1.37/KSF .19/KSF .25/KSF 1.24/KSF 11.01/KSF Commercial Park 0.90/AC. 0.90/AC. 1.35/AC 1.35/AC 30/AC (Self — Storage) (1) Trip Generation, 6TH Edition; Institute of Transportation Engineers (ITE); Land Use Codes 230, 820, 710, respectively. The San Diego Association of Governments Vehicular Tragic Generation Rates was used for the Self -Storage values since they were not available from ITE. 12 110 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. TABLE 4 PROPOSED ZONING DESIGNATION TRIP GENERATION Trip Generation Land Use Descriptor Daily AM Peak Hour PM Peak Hour Trips Inbound Outbound Inbound Outbound High Density Residential 46.6 Acres 16 DU/AC. (745 Dwellings) 4,366 52 268 268 134 Community Commercial 350,222 S.Ft. 9 16,081 (12,543) 221 (172) 140 (109) 630 (491) 472 (368) Commercial Park 4.2 Acres 126 4 4 6 6 (Self -Storage) Total Trip Generation 7 17,034 228 412 904 612 Note: A 22 percent (22%) reduction for pass -by trips has been taken for the Community Commercial Center. This reduction is shown in parenthesis and is based on information from the San Diego Association of Governments Vehicular Traffic Generation Rates. Because of the nature of the development, a 22% reduction in trip generation seemed acceptable. 13 Traffic Study —Dutch Parent Entitlement, La Quinta, CA. TABLES EXISTING GENERAL PLAN DESIGNATION TRIP GENERATION Trip Generation Land Use Descriptor Daily AM Peak Hour PM Peak Hour Trips Inbound Outbound Inbound Outbound High Density Residential 25.3 Acres 16 DU/AC. (405 Dwellings) 2,373 28 146 146 73 Community Commercial 334,541 Sq.Ft. 15,360 (11,980) 210 (164) 134 (105) 602 (470) 451 (352) General Office 335,848 Sq.Ft. 3,697 460 63 84 416 Total Trip Generation 18,050 652 314 700 841 Note: A 22 percent (22%) reduction for pass -by trips has been taken for the Community Commercial Center. This reduction is shown in parenthesis and is based on information from the San Diego Association of Governments Vehicular Traffic Generation Rates. Because of the nature of the development, a 22% reduction in trip generation seemed acceptable. 14 112 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. TRIP DISTRIBUTION 1 Trip distribution represents the directional orientation of traffic to and from the site. Trip distribution is influenced by a number of factors, including the geographical location of the site, the type of land use, access to the existing roadway system, and other land uses in the area. The general regional inbound and outbound trip distribution for the project is shown on Exhibit E. TRAFFIC ASSIGNMENT 1 Once the project's trip generation, trip distribution and type of access have been determined, project generated traffic can be assigned to the adjacent street system. The project's peak hour traffic contribution to the study area intersections is shown on Exhibit F. 15 113 1 16 FILE: FW05.d.g NOM./NOM. NOM./NOM. ► 10/25 w w H 53/26 --NOM./NOM. 144/112 O r") co N c\D,co d- 27/15 z O C� z _ i�i C a S N � 00 N N C) r- 8/42 �— 56/115 FRED WARING �— 54/111 19 32 ---� NOM./43 22 104 42/68 NOM. NOM. o NOM./NOM. O NCO \cp-\ O O Z Z LEGEND: XX/XX = Project AM/PM Peak Hour Volumes NOM. = Nominal Traffic PALM ROYAL DRIVE O Z co \ \O \ 5/23 49/159 NOM. DRIVE 0 0 0 Z Z Z V 1 _' i t GHARTZOG & PROJECT PEAK HOUR VOLUMES 115 CRABILL, Inc. EXHIBIT 'F 17 FILE: FWOB.drq Traffic Study — Dutch Parent Entitlement, La Quinta, CA. EXISTING CONDMONS PLUS PROJECT TRAFFIC The study has analyzed the intersections of Fred Waring Drive and Palm Royal Drive to determine if it meets traffic signal warrants under the buildout traffic condition. Based on the Caltrans Traffic Manual, the intersection does meet traffic signal warrants under the buildout condition. The traffic signal warrant satisfied is Warrant 11 — Peak Hour Volume Warrant. The traffic signal warrant work sheet is included in Appendix E. The following analysis reflects a traffic signal at this location. By using the project's peak hour turning volumes, as shown in Exhibit F, and the existing peak hour turning volumes from Exhibit D, an analysis of the LOS for the study area intersections for the existing plus project scenario can be made. Table 6 provides a summary of the analysis results under the existing plus project conditions. Appendix F contains the intersection analysis worksheets for the existing plus project condition. FRED WARING DRIVE AND PALM ROYAL DRIVE — TRAFFIC SIGNAL CONTRBUTION As noted in the previous section the intersection of Fred Waring Drive and Palm Royal Drive will warrant the installation of a traffic signal at project buildout based on the peak hour volumes on Palm Royal Drive. In an effort to assess a far share allocation for the funding of the traffic signal an evaluation was conducted comparing the percent contribution of peak hour traffic from the proposed project and that of non -project traffic. Based on the total AM peak hour traffic volumes that contribute to the traffic signal warrant, the projects AM peak hour contribution is 44 percent, while the remaining 56 percent is contributed by traffic that is already on Palm Royal Drive. 18 610 116 1 1 1 1 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. TABLE 6 INTERSECTION ANALYSIS SUMMARY EXISTING PLUS PROPOSED ZONING DESIGNATION Level of Service (LOS) Existing Conditions Existing Plus Project Conditions Intersection AM Peak Hour. PM Peak Hour. AM Peak Hour. PM Peak Hour LOS LOS LOS LOS Washington St. @ Fred Waring Dr. C D D D (signalized) Washington St. @ C C A B Darby Rd. (signalized) Fred Waring Dr. @ C C B A Palm Royal Dr. (signalized) INTERSECTION MITIGATION In the final analysis all of the intersections are operating at acceptable Levels of Service, LOS "D" or 1 better with the proposed zoning designation. Since the intersection has been developed to its ultimate configuration, design mitigations to improve the LOS were not an option for this study. However, it should be remembered that the HCS methodology for evaluating the operation of a signalized 1 intersection is dependent on vehicle delays, and not simply traffic volumes. The vehicle delays 19 611. 117 Traffic Study — Dutch Parent Entitlement, La Quinta, CA. experienced at the intersection of Washington Street at Fred Waring Drive are directly related to the vehicle and pedestrian demand at the intersection. The HCS methodology takes into account the need of the intersection to clear any pedestrian traffic. That means that the intersection timing used in the HCS analysis must be long enough on the through -phases to allow pedestrians to get across the intersection, even if the intersection has little or no pedestrian traffic. With this in mind, it should be noted that for the vast majority of the time the intersection will operate at a better overall LOS because it will not have to service pedestrian traffic. Because the signal is vehicle and pedestrian actuated, by not having pedestrian traffic, the intersection cycle length can be shorter thereby decreasing the delay for vehicle traffic. A decrease in vehicle delay translates into a better LOS. REALIGNMENT OF PALM ROYAL DRIVE As discussed previously the proposed zoning designation provides for a change in the planned alignment ofPalm Royal Drive from the existing General Plan designation. Exhibits B and C, shown previously, illustrate the realignment differences. The expected traffic impact of the proposed zoning designation alignment over the existing General Plan designation can be discussed in terms of the daily and peak hour traffic generation of the two alternatives. As previously noted and shown in Tables 4 and 5, the traffic generation for the existing General Plan designation is greater than that of the proposed Zoning designation. Because the analysis would have used the same distribution configuration for either the proposed zoning designation or the existing General plan designation the traffic assignments would have been the same. Since the existing General Plan designation is producing more traffic, it has been concluded in this study that the General Plan scenario would in fact provide a greater impact to the roadway system over the proposed zoning designation. 20 C 118 u Traffic Study — Dutch Parent Entitlement, La Quinta, CA. SUMMARY This study has analyzed existing and existing plus project peak hour traffic conditions at the intersections of Washington Street and Fred Waring Drive, Washington Street and Darby Road, and Fred Waring Drive and Palm Royal Drive. The study has assessed the traffic generating potential of the proposed project and through an analysis of project trip distribution and assignment, has evaluated the potential traffic impacts of the project on the study area intersections. The study has shown that although the project will add traffic to the study area intersections the proposed zoning designation will add less traffic to the area than the existing General Plan designation. 21 61; 119 APPENDIX A 24-HOUR TRAFFIC COUNT DATA 120 24 HOUR VOLUMES STREET WASHINGTON ST PD/LQ LOCATION N/0 FRED WARING DATE 02-07-02 AM NORTHBOUND SOUTHBOUND TOTAL 12:00 85 97 182 1:00 49 60 109 2:00 43 48 91 3:00 63 39 102 4:00 141 60 201 5:00 361 245 606 6:00 867 923 1,790 7:00 1,373 1,297 2,670 i 8:00 1,150 1,299 2,449 a 9:00 1,049 1,164 2,213 10:00 1,164 1,296 2,460 11:00 1,333 1,508 2,841 12:00 PM 1,241 1,396 2,637 1:00 1,318 1,343 2,661 2:00 1,412 1,520 2,932 3:00 1,547 1,695 3,242 2- 4:00 1,342 1,697 3,039 �f 5 : 0 0 1,224 1,717 2,941 6:00 871 1,165 2,036 7:00 621 688 1,309 8:00 555 579 1,134 9:00 449 484 933 10:00 240 311 551 11:00 168 199 367 12:00 18,666 20,830 39,496 , 4 Prepared by NEWPORT TRAFFIC STUDIES 121. 15 MINUTE COUNTS STREET WASHINGTON ST PD/LQ LOCATION : N/O FRED WARING DATE : 02-07-02 AM I PM NORTH SOUTH TOTAL NORTH SOUTH TOTAL BOUND BOUND TOTAL BOUND BOUND TOTAL 20 30 50 12:00 323 363 686 17 26 43 340 336 676 33 21 54 296 357 653 15 20 35 282 340 622 18 21 39 1:00 342 337 679 14 8 22 304 344 648 8 13 21 297 328 625 9 18 27 375 334 709 17 13 30 2:00 351 397 748 9 10 19 294 347 641 13 13 26 348 356 704 4 12 16 419 420 839 7 7 14 3:00 406 417 823 19 13 32 437 413 850 17 12 29 381 479 860 20 7 27 323 386 709 16 13 29 4:00 369 418 787 24 11 35 342 414 756 44 23 67 299 410 709 57 13 70 332 455 787 61 37 98 5:00 381 483 864 72 48 120 325 462 787 102 i8 180 275 426 701 126 82 208 243 346 589 148 120 268 6:00 243 359 602 203 236 439 241 296 537 286 282 568 201 279 480 230 285 515 186 231 417 270 343 613 7:00 198 215 413 360 315 675 132 172 304 416 302 718 158 145 303 327 337 664 133 156 289 307 324 631 8:00 135 165 300 297 309 606 149 147 296 291 362 653 153 142 295 255 304 559 118 125 243 253 286 539 9:00 138 123 261 240 316 556 98 115 213 292 270 562 111 121 232 264 292 556 102 125 227 273 319 592 10:00 84 104 188 308 312 620 64 80 144 287 323 610 52 60 112 296 342 638 40 67 107 351 349 700 11:00 52 67 119 333 393 726 45 47 92 321 360 681 36 45 81 328 406 734 35 40 75 Prepared by NEWPORT TRAFFIC STUDIES 24 HOUR VOLUMES STREET FRED WARING DR LQ LOCATION E/O WASHINGTON DATE 02-06-02 AM EASTBOUND WESTBOUND TOTAL 12:00 46 20 66 1:00 14 11 25 2:00 27 18 45 3:00 7 20 27 4:00 10 114 124 5:00 72 288 360 6:00 247 690 937 7:00 476 1,272 1,748 8:00 480 985 -- 1,465 9:00 438 741 �, 1,179 10:00 458 647 1,105 11:00 567 600 1,167 12:00 PM 630 642 1,272) 1:00 591 637 1, 228 ..- ` 2:00 830 797 1, 627 3:00 965 812 1,777 4:00 915 829 1,144 5:00 1,021 - 769 1,790 6:00 664 555 1,219 7:00 490 289 779 8:00 448 233 681 9:00 398 174 572 10:00 198 82 280 11:00 100 36 136 12:00 10,092 11,261 21,353 Prepared by NEWPORT TRAFFIC STUDwo- J3 I 15 MINUTE COUNTS STREET FRED WARING DR LQ LOCATION : E/O WASHINGTON DATE 02-06-02 AM PM EAST WEST TOTAL EAST WEST TOTAL BOUND BOUND TOTAL BOUND BOUND TOTAL 17 6 23 12:00 160 176 336 11 6 17 164 164 328 11 5 16 156 164 320 7 3 10 150 138 288 5 5 10 1:00 152 162 314 2 2 4 138 133 271 4 4 8 156 186 342 3 0 3 145 156 301 10 7 17 2:00 227 155 382 6 4 10 202 175 377 7 4 11 167 255 422 4 3 7 234 212 446 3 3 6 3:00 200 177 377 2 7 9 287 210 497 2 7 9 220 238 458 0 3 3 258 187 445 2 9 11 4:00 215 219 434 0 27 27 240 179 419 3 41 44 231 213 444 5 37 42 229 218 447 7 54 61 5:00 266 205 471 19 61 80 290 218 508 23 80 103 265 197 462 23 93 116 200 149 349 34 100 134 6:00 199 155 354 48 157 205 155 147 302 74 252 326 136 145 281 91 181 272 174 108 282 107 292 399 7:00 164 78 242 109 383 492 142 75 217 131 353 484 98 78 176 129 244 373 86 58 144 96 256 352 8:00 99 75 174 122 240 362 113 53 166 132 255 387 113 66 179 130 234 364 123 39 162 109 204 313 9:00 120 36 156 122 196 318 105 50 155 115 186 301 97 45 142 92 155 247 76 43 119 97 156 253 10:00 73 18 91 115 159 274 61 28 89 115 176 291 34 22 56 131 156 287 30 14 44 143 162 305 11:00 44 15 59 134 143 277 18 10 28 137 154 291 22 5 27 153 141 294 16 6 22 Prepared by NEWPORT TRAFFIC STUDI 124 24 HOUR VOLUMES STREET PALM ROYALE LA QUNITA LOCATION N/O FRED WARING DATE 04-22-02 AM NORTHBOUND SOUTHBOUND TOTAL 12:00 0 8 8 1:00 1 1 2 2:00 0 0 0 3:00 1 0 1 4:00 2 6 8 5:00 3 25 28 6:00 3 36 39 7:00 12 84 96 8:00 18 68 86 9:00 35 �49 84 10:00 27 28 55 11:00 37 37 74 12:00 PM 43 3 96 1:00 41 _ �51 � 92 2:00 47 60 107 3:00 52 45 97 4:00 84 -- ) 7 134 5:00 77 43 120 6:00 39 , ' S1 90 7:00 22 36 58 8:00 15 44 59 9:00 7 21 28 10:00 2 12 14 11:00 2 7 9 12:00 570 815 1,385 G 19 Prepared by NEWPORT TRAFFIC STUQTEE- 1 5 c 15 MINUTE COUNTS STREET PALM ROYALE LA QUNITA LOCATION : N/O FRED WARING DATE 04-22-02 AM PM NORTH SOUTH TOTAL NORTH SOUTH TOTAL BOUND BOUND TOTAL BOUND BOUND TOTAL 0 0 0 12:00 14 13 27 0 3 3 9 5 14 0 0 0 9 19 28 0 5 5 11 16 27 1 1 2 1:00 18 13 31 0 0 0 10 14 24 0 0 0 3 12 15 0 0 0 10 12 22 0 0 0 2:00 14 12 26 0 0 0 12 20 32 0 0 0 9 9 18 0 0 0 12 19 31 0 0 0 3:00 19 7 26 0 0 0 21 7 28 1 0 1 6 20 26 0 0 0 6 11 17 0 0 0 4:00 25 14 39 0 0 0 20 15 35 0 1 1 18 8 26 2 5 7 21 13 34 0 2 2 5:00 24 11 35 3 4 7 24 19 43 0 15 15 7 6 13 0 4 4 22 7 29 0 6 6 6:00 8 15 23 0 4 4 10 16 26 0 13 13 8 9 17 3 13 16 13 11 24 2 20 22 7:00 7 10 17 5 18 23 3 8 11 1 12 13 5 7 12 4 34 38 7 11 18 5 17 22 8:00 4 5 9 4 13 17 4 18 22 8 22 30 3 8 11 1 16 17 4 13 17 11 12 23 9:00 2 11 13 2 8 10 2 3 5 7 22 29 1 6 7 15 7 22 2 1 3 11 5 16 10:00 1 3 4 6 8 14 0 0 0 6 10 16 0 4 4 4 5 9 1 5 6 14 10 24 11:00 0 3 3 5 12 17 0 0 0 10 12 22 2 4 CC 6 8 3 11 0 0 0 Prepared by NEWPORT TRAFFIC STUDIES 126 24 HOUR VOLUMES STREET DARBY LA QUNITA LOCATION E/O WASHINGTON DATE 04-22-02 AM EASTBOUND WESTBOUND TOTAL 12:00 5 3 8 1:00 0 1 1 2:00 0 3 3 3:00 1 2 3 4:00 0 0 0 5:00 14 13 27 6:00 89 86 175 7:00 73 171 244 8:00 76 : 113� 189 9:00 125 (93 " 218 10:00 129 48 177 11:00 74 86 160 12:00 PM 94 (103 7 197 1:00 55 1T7` - 172 2:00 101 __ 146 247 3:00 171 5 325 4:00 87 — 121 208 5:00 89 80 169 6:00 46 81 127 7:00 52 48 100 8:00 38 39 77 9:00 24 34 58 10:00 13 18 31 11:00 3 5 8 12:00 1,359 1,565 2,924 Prepared by NEWPORT TRAFFIC STUDIES 127 I 1 1 1 E 15 MINUTE COUNTS STREET DARBY LA QUNITA LOCATION E/O WASHINGTON DATE 04-22-02 AM PM EAST WEST TOTAL EAST WEST TOTAL BOUND BOUND TOTAL BOUND BOUND TOTAL 3 1 4 12:00 25 36 61 0 1 1 23 16 39 0 1 1 26 29 55 2 0 2 20 22 42 0 1 1 1:00 19 27 46 0 0 0 13 31 44 0 0 0 13 32 45 0 0 0 10 27 37 0 1 1 2:00 18 31 49 0 1 1 25 31 56 0 0 0 26 39 65 0 1 1 32 45 77 0 0 0 3:00 34 35 69 1 1 2 40 36 76 0 1 1 64 42 106 0 0 0 33 41 74 0 0 0 4:00 25 31 56 0 0 0 26 30 56 0 0 0 20 35 55 0 0 0 16 25 41 1 2 3 5:00 26 26 52 1 3 4 25 17 42 2 5 7 22 19 41 10 3 13 16 18 34 11 7 18 6:00 18 17 35 21 14 35 13 21 34 22 23 45 10 26 36 35 42 77 5 17 22 23 30 53 7:00 16 18 34 10 45 55 18 7 25 22 48 70 11 9 20 18 48 66 7 14 21 21 26 47 8:00 12 14 26 16 26 42 8 3 11 13 26 39 4 14 18 26 35 61 14 8 22 23 32 55 9:00 5 9 14 27 24 51 6 6 12 33 18 51 9 9 18 42 19 61 4 10 14 29 11 40 10:00 4 6 10 32 11 43 1 7 8 26 12 38 2 4 6 42 14 56 6 1 7 32 9 41 11:00 2 1 3 10 18 28 0 2 2 17 27 44 1 1 2 15 32 47 0 1 1 Prepared by NEWPORT TRAFFIC STUDIES 140 APPENDIX B HC S WORKSHEETS FOR EXISTING CONDITIONS 129 I HCS2000: Signalized Intersections Release 4.1 1 1 1 1 r i 1 C Analyst: Larry Estrada Inter.: Washington St./Fred Waring Dr. Agency: Hartzog & Crabill Area Type: All other areas Date: 6/7/2002 Jurisd: City of La Quinta Period: Existing AM Peak Year : 2002 Project ID: Dutch Parent Entitlement, City of La Quinta E/W St: Fred Waring Drive NIS St: Washington Street SIGNALIZED INTERSECTION SUMMARY ( Eastbound 1 Westbound I Northbound I Southbound ► L T R 1 L T R I L T R ► L T R 1 I I I I I No. Lanes 1 2 2 1 1 1 2 1 1 2 3 1 1 2 3 1 ► LGConfig I L T R 1 L T R 1 L T R ► L T R ► Volume 1142 430 182 143 710 242 1263 866 41 1158 950 209 1 Lane Width 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 RTOR Vol 1 70 1 95 1 15 1 85 Duration 0.25 Area Type: All other areas Signal Operations Phase Combination 1 2 3 4 1 5 6 7 8 EB Left A ► NB Left A Thru A ► Thru A Right A 1 Right A Peds 1 Peds WB Left A 1 SB Left A Thru A I Thru A Right A 1 Right A Peds I Peds NB Right ► EB Right SB Right I WB Right Green 6.0 36.0 12.0 31.0 Yellow 4.0 4.0 4.0 4.0 All Red 1.0 1.0 1.0 1.0 Cycle Length: 105.0 secs Intersection Performance Summary Appr/ Lane Adj Sat Ratios Lane Group Approach Lane Group Flow Rate Grp Capacity (s) v/c g/C Delay LOS Delay LOS Eastbound L 196 3433 0.76 T 1213 3539 0.37 R 543 1583 0.22 Westbound L 101 1770 0.45 T 1213 3539 0.62 R 543 1583 0.29 Northbound L 392 3433 0.71 T 1501 5085 0.61 R 467 1583 0.06 Southbound L 392 3433 0.42 T 1501 5085 0.67 R 467 1583 0.28 Intersection Delay = 33.9 0.06 64.7 E 0.34 26.2 C 33.9 C 0.34 24.7 C 0.06 51.0 D 0.34 29.7 C 30.0 C 0.34 25.4 C 0.11 50.6 D 0.30 32.5 C 36.5 D 0.30 26.6 C 0.11 44.0 D 0.30 33.6 C 34.4 C 0.30 28.8 C (sec/veh) Intersection LOS = C 130 1 1 HCs2000: Signalized Intersections Release 4.1 I 1 Analyst: Larry Estrada Inter.: Washington St./Fred Waring Dr. Agency:. Hartzog & Crabill Area Type: All other areas Date: 6/7/2002 Jurisd: City of La Quinta Period: Existing PM Peak Year : 2002 Project ID: Dutch Parent Entitlement, City of La Quinta E/W St: Fred Waring Drive NIS St: Washington Street SIGNALIZED INTERSECTION SUMMARY ► Eastbound 1 Westbound I Northbound I Southbound I L T R I L T R I L T R i L T R 1 I I No. Lanes 1 2 2 1 I 1 2 1 ► 2 3 1 1 2 3 1 I LGConfig I L T R I L T R ► L T R ► L T R I Volume 1151 666 204 121 458 145 148 1201 288 1316 1063 142 1 Lane Width 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 1 RTOR Vol 1 70 1 95 1 15 1 85 1 Duration 0.2 Phase Combina EB Left Thru Right Peds WB Left Thru Right Peds NB Right SB Right Green Yellow All Red Appr/ Lane Lane Group Grp Capacity 5 Area Type: All other areas Signal Operations on 1 2 3 4 1 5 6 7 8 A A I NB Left A A A I Thru A A A I Right A 1 Peds A i SB Left A A A I Thru A A A I Right A A 1 Peds ► EB Right WB Right 5.0 1.0 34.0 5.0 4.0 31.0 4.0 4.0 4.0 4.0 4.0 4.0 1.0 1.0 1.0 1.0 1.0 1.0 Cycle Length: 110.0 secs _Intersection Performance Summary Adj Sat Ratios Lane Group Approach Flow Rate (s) v/c g/C Delay LOS Delay LOS Eastbouna L 343 3433 0.46 0.10 47.7 D T 1287 3539 0.54 0.36 28.3 C 30.8 C R 576 1583 0.24 0.36 24.7 C Westbound L 80 1770 0.28 0.05 52.6 D T 1094 3539 0.44 0.31 30.7 C 31.2 C R 489 1583 0.11 0.31 27.3 C Northbound L 156 3433 0.33 0.05 52.1 D T 1433 5085 0.88 0.28 44.5 D 43.6 D R 446 1583 0.64 0.28 37.8 D Southbound L 437 3433 0.76 0.13 54.1 D T 1849 5085 0.61 0.36 29.1 C 34.4 C R 576 1583 0.10 0.36 23.2 C Intersection Delay = 36.4 (sec/veh) Intersection LOS = D 131. HCS2000: Unsignalized Intersections Release 4.1 TWO-WAY STOP CONTROL SUMMARY Analyst: Larry Estrada Agency/Co.: Hartzog & Crabill 1 Date Performed: 6/5/2002 Analysis Time Period: Existing A.M. Intersection: Washington St. @ Darby Rd. Jurisdiction: La Quinta Analysis Year: 2002 Project ID: Dutch Parent Entitlement, City of La Quinta 1 East/West Street: Darby Road North/South Street: Washington Street Intersection Orientation: NS Study period (hrs): 1.00 Vehicle Volumes and Adjustments Major Street: Approach Northbound Southbound 1 Movement 1 2 3 4 5 6 L T R L T R Volume 5 1300 9 89 1088 6 Peak -Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 5 1300 9 89 1088 6 ► Percent Heavy Vehicles 2 -- -- 2 -- -- Median Type Raised curb RT Channelized? No No Lanes 1 2 1 1 2 1 Configuration L T R L T R Upstream Signal? No No 1 Minor Street: Approach Westbound Eastbound Movement 7 8 9 10 11 12 L T R L T R Volume 13 0 142 17 0 17 Peak Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 13 0 142 17 0 17 ► Percent Heavy Vehicles 0 0 0 0 0 0 Percent Grade M 0 0 Median Storage 1 Flared Approach: Exists? No Storage RT Channelized? No ► Lanes 0 1 0 0 1 1 Configuration LTR LT R Delay, Queue Length, and Level of Service Approach NB SB Westbound Eastbound Movement 1 4 7 8 9 10 11 12 ! Lane Config L L LTR LT R v (vph) 5 89 155 17 17 C(m) (vph) 634 524 339 87 488 v/c 0.01 0.17 0.46 0.20 0.03 95% queue length 0.02 0.61 2.46 0.71 0.11 Control Delay 10.7 13.3 24.5 56.4 12.6 LOS B B C F B Approach Delay 24.5 34.5 Approach LOS C D 132 I HCS2000: Unsignalized Intersections Release 4.1 TWO-WAY STOP CONTROL SUMMARY Analyst: Larry Estrada 1 Agency/Co.: Hartzog & Crabill Date Performed: 6/5/2002 Analysis Time Period: Existing PM Intersection: Washington St. @ Darby Rd. Jurisdiction: La Quinta Analysis Year: 2002 Project ID: Dutch Parent Entitlement, City of La Quinta East/West Street: Darby Road North/South Street: Washington Street Intersection Orientation: NS Study period (hrs): 1.00 Vehicle Volumes and Adjustments Major Street: Approach Northbound Southbound Movement 1 2 3 1 4 5 6 L T R I L T R Volume 12 1337 60 122 1454 9 Peak -Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 12 1337 60 122 1454 9 1 Percent Heavy Vehicles 2 -- -- 2 -- -- Median Type Raised curb RT Channelized? No No Lanes 1 2 1 1 2 1 Configuration L T R L T R Upstream Signal? No No Minor Street: Approach Westbound Eastbound Movement 7 8 9 10 11 12 L T R I L T R Volume 8 0 149 6 0 11 Peak Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 8 0 149 6 0 11 Percent Heavy Vehicles 0 0 0 0 0 0 Percent Grade M 0 0 Median Storage 1 Flared Approach: Exists? No Storage RT Channelized? No Lanes 0 1 0 0 1 1 Configuration LTR LT R Approach Movement Lane Config v (vph) C(m) (vph) v/ c 95% queue length Control Delay LOS Approach Delay Approach LOS Delay, Queue Length, and Level of Service NB SB Westbound Eastbound 1 4 1 7 8 9 1 10 11 L L I LTR I LT 12 R 12 122 157 6 11 458 485 339 46 371 0.03 0.25 0.46 0.13 0.03 0.08 1.00 2.52 0.44 0.09 13.1 14.9 24.7 94.9 15.0- B B C F B 24.7 43.2 C E 133 HCS2000: Unsignalized Intersections Release 4.1 TWO-WAY STOP CONTROL SUMMARY Analyst: Larry Estrada ( Agency/Co.: Hartzog & Crabill Date Performed: 6/5/2002 Analysis Time Period: Existing AM Intersection: Jurisdiction: La Quinta Analysis Year: 2002 Project ID: Dutch Parent Entitlement, City of La Quinta East/West Street: Fred Waring Drive North/South Street: Palm Royale Drive Intersection Orientation: EW Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Eastbound Westbound ► Movement 1 2 3 4 5 6 L T R L T R Volume 3 473 12 8 1263 9 Peak -Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 3 473 12 8 1263 9 ► Percent Heavy Vehicles 2 -- -- 2 -- -- Median Type TWLTL RT Channelized? No No Lanes 1 2 1 1 2 1 Configuration L T R L T R Upstream Signal? No No Minor Street: Approach Northbound Southbound Movement 7 8 9 10 11 12 L T R L T R Volume 12 0 12 23 61 Peak Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 12 0 12 23 61 Percent Heavy Vehicles 0 0 0 0 0 Percent Grade M 0 0 Median Storage 1 Flared Approach: Exists? Storage RT Channelized? No No Lanes 0 1 1 1 1 Configuration LT R L R Delay, Queue Length, and Level of Service Approach EB WB Northbound Southbound Movement 1 4 1 7 8 9 1 10 11 12 Lane Config L L LT R I L R v (vph) 3 8 12 12 23 61 C(m) (vph) 542 1074 258 772 151 428 v/c 0.01 0.01 0.05 0.02 0.15 0.14 95% queue length 0.02 0.02 0.15 0.05 0.52 0.49 Control Delay 11.7 8.4 19.6 9.7 33.1 14.8 LOS B A C A D B Approach Delay 14.7 19.8 Approach LOS B C 134 1 HCS2000: Unsignalized Intersections Release 4.1 TWO-WAY STOP CONTROL SUMMARY Analyst: Larry Estrada Agency/Co.: Hartzog & Crabill 1 Date Performed: 6/5/2002 Analysis Time Period: Existing PM Intersection: Jurisdiction: La Quinta Analysis Year: 2002 Project ID: Dutch Parent Entitlement, City of La Quinta 1 East/West Street: Fred Waring Drive North/South Street: Palm Royale Drive Intersection Orientation: EW Study period (hrs): 0.25 Vehicle Volumes and Adjustments Major Street: Approach Eastbound Westbound 1 Movement 1 2 3 1 4 5 6 L T R I L T R Volume 48 973 12 8 733 36 Peak -Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 48 973 12 8 733 36 Percent Heavy Vehicles 2 -- -- 2 -- -- 1 Median Type TWLTL RT Channelized? No No Lanes 1 2 1 1 2 1 Configuration L T R L T R Upstream Signal? No No 1 Minor Street: Approach Northbound Southbound Movement 7 8 9 10 11 12 L T R L T R Volume 12 0 12 28 22 Peak Hour Factor, PHF 1.00 1.00 1.00 1.00 1.00 Hourly Flow Rate, HFR 12 0 12 28 22 1 Percent Heavy Vehicles 0 0 0 0 0 Percent Grade (%) 0 0 Median Storage 1 Flared Approach: Exists? Storage RT Channelized? No No Lanes 0 1 1 1 1 1 Configuration LT R L R Delay, Queue Length, and Level of Service Approach EB WB Northbound Southbound Movement 1 4 1 7 8 9 ( 10 11 12 1 Lane Config L L I LT R I L R v (vph) 48 8 12 12 28 22 C(m) (vph) 841 697 176 533 230 637 v/c 0.06 0.01 0.07 0.02 0.12 0.03 95% queue length 0.18 0.03 0.22 0.07 0.41 0.11 Control Delay 9.5 10.2 26.9 11.9 22.8 10.9 1 LOS A B D B C B Approach Delay 19.4 17.5 Approach LOS C C qq 2 131-3 1 APPENDIX C PEAK HOUR INTERSECTION COUNTS 136 INTERSECTION TURN COUNT PEAK HOUR NORTH -SOUTH STREET: WASHINGTON EAST -WEST STREET: DARBY/TUCSON JURISDICTION: LA QUINTA PEAK HOUR: 07:45AM NORTH LEG TOTAL: 1,183 6 1088 89 1 307 20 2 256 29 0 256 22 3 269 18 Total 1st 2nd 3 rd 4th Rt Thru Lt EAST LEG TOTAL: 155 DATE: 04-23-02 Rt Thru Total 1st 2nd 3rd 4th Lt mimmm . m mimmmm lm�mmm 11 WEST LEG TOTAL: 34 HOUR TOTAL: 2,686 43 42 32 25 142 0 0 0 0 1 2 8 2 13 Lt 1st 2nd 3rd 4th Total Thru Rt 1st 2nd 3rd 4th Total Lt Thru Rt 0 288 4 3 377 1 0 364 2 2 271 2 5 1300 9I TOTAL: 1,314 SOUTH LEG Prepared by NEWPORT TRAFFIC STUDIES 13 INTERSECTION TURN COUNT PEAK HOUR NORTH -SOUTH STREET: WASHINGTON EAST -WEST STREET: DARBY/TUCSON JURISDICTION: LA QUINTA PEAK HOUR: 03:30PM NORTH LEG TOTAL: 1,585 9 1454 122 4 296 40 2 430 37 0 410 30 3 318 15 Total 1st 2nd 3rd 4th Rt Thru Lt EAST LEG TOTAL: 157 DATE: 04-23-02 Rt Thru II Total 1st 2nd 3rd 4th Lt 6 1 2 2 1 0 0 0 0 11 1 2 2 6 11 WEST LEG TOTAL: 17 1st 2nd 3rd 4th Total HOUR TOTAL: 3,168 Lt 1st 2nd 3rd 4th Total Thru Rt Lt Thru Rt 7 342 24 4 381 21 0 288 12 1 326 3 [12 1337 60 TOTAL: 1,409 SOUTH LEG Prepared by NEWPORT TRAFFIC STUDIES I 1 1 1 1 1 1 I INTERSECTION TURN COUNT PEAK HOUR NORTH -SOUTH STREET: WASHINGTON EAST -WEST STREET: FRED WARING DATE: 03-27-01 JURISDICTION: PD/LQ/COR PEAK HOUR: 07:45AM NORTH LEG TOTAL: 3,116 Total 1st 2nd 3rd 4th Rt Thru Lt EAST LEG TOTAL: 995 Rt Thru Total 1st 2nd 3rd 4th Lt 209 158 53 268 38 56 277 28 54 206 44 46 199 48 142 49 39 28 26 430 115 141 100 74 182 34 40 58 50 II WEST LEG TOTAL: 754 HOUR TOTAL: 6,035 Lt Thru Rt 1st 2nd 3rd 4th Total 80 56 58 48 242 236 176 154 144 710 6 15 12 10 43 1st 2nd 3rd 4th Total Lt Thru Rt 81 186 4 56 250 13 58 234 16 68 196 8 2 63 866 41 TOTAL: 1,170 SOUTH LEG Prepared by NEWPORT TRAFFIC STUDI"' 139 INTERSECTION TURN COUNT PEAK HOUR NORTH -SOUTH STREET: WASHINGTON EAST -WEST STREET: FRED WARING JURISDICTION: PD/LQ/COR PEAK HOUR: 04:30PM NORTH LEG TOTAL: 1,521 142 1063 316 38 266 82 39 279 84 34 261 78 31 257 72 Total 1st 2nd 3rd 4th Rt Thru Lt EAST LEG TOTAL: 624 DATE: 03-27-01 Rt Thru II Total 1st 2nd 3rd 4th Lt 151 40 38 39 34 666 168 173 167 158 204 54 50 53 47 11 WEST LEG TOTAL: 1,021 HOUR TOTAL: 4,703 38 39 36 32 145 106 121 118 113 458 4 6 5 6 21 Lt 1st 2nd 3rd 4th Total Thru Rt 1st 2nd 3rd 4th Total Lt Thru Rt 12 303 74 13 311 76 11 301 71' 12 286 67 48 1201 288I TOTAL: 1,537 r SOUTH LEG G Prepared by NEWPORT TRAFFIC STUDIES 140 APPENDIX D TRAFFIC SIGNAL WARRANTS FOR WASHINGTON ST. 0 DARBY RD, G.�tJ 141. 1 Traffic Manual TRAFFIC SIGNALS AND LIGHTING 9.7 7-t996 Figure 9-1 TRAFFIC SIGNAL WARRANTS CALC DATE DIST Co RTE KPM`` CHK DATE Major St: S T Critical Approach Speed Minor St: Critical Approach Sp d km/h I Critical speed of major street traffic > 64 km/h - - - - - - - - - - - - - or RURAL (R) In built up area of isolated community of < 10,000 pop. - - - - - - - - - ❑ URBAN (U) WARRANT 1 - Minimum Vehicular Volume 1000/9 SATISFIED YES ❑ NO')R� i 80% SATISFIED YES NO ❑ MINIMUM REQUIREMENTS (80% SHOWN IN BRACKETS) APPROACH U R U I R +1 I 1 2 Or more ^�$✓ �i^ M q��o \�'�\�/�� ti��P"7�Q .A�sHour LANES Both Apprchs. S(40O) M 600 420 Major Street (480) (33 200 Z44i?,zi3foTHighest Apprch.200 140 Ill 113 93 103Minor Street (160) (112) WARRANT 2 - Interruption of Continuous Traffic 100% SATISFIED YEPG�NO ❑ 80% SATISFIED YES ❑ NO ❑ MINIMUM REQUIREMENTS (80% SHOWN IN BRACKETS) U R U R rb� APPROACH 1 2 or more LANES WARRANT 3 - Minimum Pedestrian Volume $ Both Apprchs. 750 525 900 u-iO Z Major Street (600) (420) (720) 50 Highest Apprch. 75 l33- 100 1 70 Mnor Street 1 (60) (42) (W) (%) 11 I L WARRANT 3 - Minimum Pedestrian Volume y49 ZZI3 2W 2(k) 2134 175242 039 13 93 l03 � l7 Iglo 15� i? I 100% SATISFIED YES ❑ NO ❑ REQUIREMENT FULFILLED Pedestrian volume crossing the major street is 100 or more for each of any four hours or is 190 or more during any one Yes ❑ No hour; AND �Zi There are less than 60 gaps per hour In the major street traf- Yes No ❑ tic stream of adequate length for pedestrians to cross; AND The nearest traffic signal along the major street Is greater Ye El No ❑ than 90 m; Af Q The new traffic signal will not seriously disrupt progressive Yes ❑ No ❑ traffic flow on the major street. The satisfaction of a warrant Is not necessarily justification for a signal: Delay, congestion, confusion or other evidence of the need for right-of-way assignment must be shown. I �f -,, 0 100% SATISFIED YES ❑ NO ❑ REQUIREMENT FULFILLED Pedestrian volume crossing the major street is 100 or more for each of any four hours or is 190 or more during any one Yes ❑ No hour; AND �Zi There are less than 60 gaps per hour In the major street traf- Yes No ❑ tic stream of adequate length for pedestrians to cross; AND The nearest traffic signal along the major street Is greater Ye El No ❑ than 90 m; Af Q The new traffic signal will not seriously disrupt progressive Yes ❑ No ❑ traffic flow on the major street. The satisfaction of a warrant Is not necessarily justification for a signal: Delay, congestion, confusion or other evidence of the need for right-of-way assignment must be shown. I �f -,, 0 The satisfaction of a warrant Is not necessarily justification for a signal: Delay, congestion, confusion or other evidence of the need for right-of-way assignment must be shown. I �f -,, 0 Traffic Manual TRAFFIC SIGNALS AND LIGHTING 9-13 '/-19" Figure 9-7 FOUR HOUR VOLUME WARRANT (Rural Areas) w 1�. 400 2 OR MORE LANES (MAJOR) 2 OR MORE LANES (MINOR) = 300 W Lcc U p 2 OR MORE LANES (MAJOR) & 1 LANE (MINOR) }- OR 1 LANE (MAJOR) & 2 OR MORE LANES (MINOR) rn Q- 1 cc a 200 Z 2 171 Z%515q. 0 W �. > IZI . = 100 I � Z 1 LANE (MAJOR) & 1 LANE (MINOR) 0 200 300 400 S00 600 700 800 900 1000 I MAJOR STREET - TOTAL OF BOTH APPROACHES - VPH / 7 Over * NOTE: 80 VPH APPLIES AS THE LOWER THRESHOLD VOLUME FOR A MINOR STREET APPROACH WITH TWO OR MORE LANES AND 60 VPH APPLIES AS THE LOWER THRESHOLD VOLUME FOR A MINOR STREET APPROACHING WITH ONE LANE. 1 lJ 143 Traffic Manual TRAFFIC SIGNALS AND LIGHTING 9-15 7-,M Figure 9-9 PEAK HOUR VOLUME WARRANT (Rural Areas) w •11 a. > 400 S w0 w cc 300 �a �a mw 02200 11l 0 100 s 2 OR MORE LANES (MAJOR) & 2 OR MORE LANES (MINOR) 2 OR MORE LANES (MAJOR) & 1 LANE (MINOR) OR 1 LANE (MAJOR) & 2 OR MORE LANES (MINOR) a I 11 LANE-1 + 1 LANE (MINOR) T I I I 300 400 500 600 700 800 900 1000 1100 1200 1300 MAJOR STREET - TOTAL OF BOTH APPROACHES - VPH 1 * NOTE: 100 VPH APPLIES AS THE LOWER THRESHOLD VOLUME FOR A MINOR STREET APPROACH WITH TWO OR MORE LANES AND 75 VPH APPLIES AS THE LOWER THRESHOLD VOLUME FOR A MINOR STREET APPROACHING WITH ONE LANE. 1 1 1--T) ,2�fo'l L) 144 APPENDIX E TRAFFIC SIGNAL WARRANT FOR FRED WARING DR. 0 PALM ROYAL DR. 143 I9-14 TRAFFIC SIGNALS AND LIGHTING Traffic Manual 7.1996 Figure 9-8 PEAK HOUR VOLUME WARRANT I (Urban Areas) �r w a-r i u� Ia-4 VNL 2 OR MORE LANES (MAJOR) & 2 OR MORE LANES (MINOR) I 600 2 OR MORE LANES (MAJOR) & 1 LANE (MINOR) a OR 1 LANE MAJOR) & 2 OR MORE LANES (MINOR) 500 Uj p 400 f- N cc a I 300 � 0 200 MCI 1 = 100 j 1 LANE (MAJOR) & 1 LANE (MINOR) I U L-- I I I I I I I - 400 500 600 700 800 900 1000 1100 1200 1300 1400 1500 1600 1700 800 I MAJOR STREET -TOTAL OF BOTH APPROACHES -VPH I * NOTE: 150 VPH APPLIES AS THE LOWER THRESHOLD Q E FOR A MINOR STREET APPROACH WITH TWO OR MORE LANES AN 0 VP PPLIES AS THE LOWER THRESHOLD VOLUME FOR A MINOR STREET ACHING WITH ONE LANE. 1 146 APPENDIX F HC S WORKSHEETS FOR EXISTING PLUS PROJECT CONDITION 6 ,; r 147 HCS2000: Signalized Intersections Release 4.1 1 1 Analyst: Larry Estrada Agency: Hartzog & Crabill Date: 6/7/2002 Period: Existing Plus Project AM Peak Project ID: Dutch Parent Entitlement, E/W St: Fred Waring Drive Inter.: Washington St./Fred Waring Dr. Area Type: All other areas Jurisd: City of La Quinta Year : 2002 City of La Quinta NIS St: Washington Street SIGNALIZED INTERSECTION SUMMARY Eastbound ► Westbound 1 Northbound ► Southbound ► I L T R I L T R 1 L T R I L T R 1 I I I No. Lanes 1 2 2 1 I 1 1 2 1 I ► 2 3 1 ► 2 3 1 1 LGConfig I L T R 1 L T R I L T R I L T R 1 Volume 1161 452 182 197 766 250 1263 932 41 1235 998 259 1 Lane Width 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 RTOR Vol 1 70 ► 95 1 15 1 85 Duration 0.25 Area Type: All other areas Signal Operations Phase Combination 1 2 3 4 1 5 6 EB Left A 1 NB Left A Thru A I Thru A Right A 1 Right A Peds I Peds WB Left A 1 SB Left A Thru A ► Thru A Right A 1 Right A Peds I Peds NB Right I EB Right SB Right I WB Right Green 9.0 37.0 12.0 32.0 Yellow 4.0 4.0 4.0 4.0 All Red 1.0 1.0 1.0 1.0 Cycle Length: 110.0 secs Intersection Performance Summary Appr/ Lane Adj Sat Ratios Lane Group Approach Lane Group Flow Rate Grp Capacity (s) v/c g/C Delay LOS Delay LOS Eastbound L 281 3433 0.60 0.08 52.4 D T 1190 3539 0.40 0.34 28.2 C 33.3 C R 532 1583 0.22 0.34 26.4 C Westbound L 145 1770 0.70 0.08 63.5 E T 1190 3539 0.68 0.34 32.9 C 35.0- C R 532 1583 0.31 0.34 27.3 C Northbound L 375 3433 0.74 0.11 55.0+ E T 1479 5085 0.66 0.29 35.4 D 39.5 D R 461 1583 0.06 0.29 28.2 C Southbound L 375 3433 0.66 0.11 51.2 D T 1479 5085 0.71 0.29 36.5 D 38.4 D R 461 1583 0.40 0.29 31.8 C Intersection Delay = 37.0 (sec/veh) Intersection LOS = D 148 .J ! I► HCS2000: Signalized Intersections Release 4.1 C 1 1 Analyst: Larry Estrada Inter.: Washington St./Fred Waring Dr. Agency: Hartzog & Crabill Area Type: All other areas Date: 6/7/2002 Jurisd: City of La Quinta Period: Existing PM Peak Year : 2002 Project ID: Dutch Parent Entitlement, City of La Quinta E/W St: Fred Waring Drive NIS St: Washington Street SIGNALIZED INTERSECTION SUMMARY Eastbound I Westbound I Northbound I Southbound I L T R I L T R I L T R I L T R I I I I I I No. Lanes I 2 2 1 1 1 2 1 1 2 3 1 1 2 3 1 1 LGConfig I L T R I L T R I L T R I L T R I Volume 1183 770 204 1132 573 187 148 1421 288 1495 1087 167 1 Lane Width 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 112.0 12.0 12.0 RTOR Vol 1 70 1 95 1 15 ► 85 Duration 0.25 Area Type: All other areas Signal Operations Phase Combination 1 2 3 4 1 5 6 7 8 EB Left A I NB Left A Thru A I Thru A Right A I Right A Peds I Peds WB Left A I SB Left A A Thru A I Thru A A Right A ( Right A A Peds I Peds NB Right I EB Right SB Right I WB Right Green 11.0 36.0 5.0 8.0 35.0 Yellow 4.0 4.0 4.0 4.0 4.0 All Red 1.0 1.0 1.0 1.0 1.0 Cycle Length: 120.0 secs Intersection Performance Summary Appr/ Lane Adj Sat Ratios Lane Group Approach Lane Group Flow Rate Grp Capacity (s) v/c g/C Delay LOS Delay LOS Eastbound L 315 3433 0.61 T 1062 3539 0.76 R 475 1583 0.30 Westbound L 162 1770 0.86 T 1062 3539 0.57 R 475 1583 0.20 Northbound L 143 3433 0.36 T 1483 5085 1.01 R 462 1583 0.62 Southbound L 515 3433 1.01 T 2034 5085 0.56 R 633 1583 0.14 Intersection Delay = 51.2 0.09 56.0 E 0.30 41.5 D 42.8 D 0.30 32.6 C 0.09 87.8 F 0.30 36.2 D 44.2 D 0.30 31.5 C 0.04 57.5 E 0.29 68.0 E 63.2 E 0.29 39.3 D 0.15 93.6 F 0.40 28.2 C 47.4 D 0.40 22.9 C (sec/veh) Intersection LOS = D 0 149 HCS2000: Signalized Intersections Release 4.1 Larry Estrada Hartzog & Crabill, Inc. Phone: E-Mail: Fax: PLANNING ANALYSIS Analyst: Larry Estrada Intersection: _Washington St. / Darby Rd. Agency/Co.: Hartzog & Crabill Area Type: CBD or Similar Date Performed: 6/13/2002 Jurisdiction: City of La Quinta Analysis Time Period: Existing + Project AM Peak Analysis Year: Project Builout Project ID: Dutch Parent Entitlement East/West Street North/South Street Darby Road Washington Street I Eastbound L T R I Num. Lanes 11 0 1 Volume 117 27 Parking I N Coord. I N LT Treat. I P Peak hour factor: 0.95 VOLUME DATA I Westbound I Northbound I Southbound I L T R I L T R I L T R I I I ►1 0 1 11 3 1 11 3 0 1157 195 17 1331 53 ►102 1118 6 I N I N 1 N I N I N I N I P I U I U Area Type: CBD or Similar _LANE VOLUME WORKSHEET EAST WEST NORTH SOUTH BOUND BOUND BOUND BOUND LEFT TURN MOVEMENT 1. LT volume 2. Opposing mainline volume 3. Number of exclusive LT lanes Cross Product [21 * [11 Left Lane Configuration (E=Excl, S=Shrd): Left Turn Treatment Type: 4. LT adjustment factor 5. LT lane vol RIGHT TURN MOVEMENT Right Lane Configuration (E=Excl, S=Shrd) 6. RT volume 7. Exclusive lanes 8. RT adjustment factor 9. Exclusive RT lane volume 10. Shared lane vol THROUGH MOVEMENT 17 157 7 102 195 27 1124 1384 1 1 1 1 3315 4239 7868 141168 E E E E P P U U 0.950 0.950 1.000 1.000 18 165 0 0 E E E S 27 195 53 6 1 1 1 0 0.850 0.850 0.850 0.850 32 229 62 7 0 150 1 I 1 1 1 1 11. Thru volume 0 0 1331 1118 12. Parking adjustment factor 1.00 1.00 1.00 1.00 13. No. of thru lanes including shared 0 0 3 3 14. Total approach volume 0 0 1331 1125 15. Prop. of left turns in lane group 0.00 0.00 0.00 0.00 16. Left turn equivalence 4.20 5.37 17. LT adj. factor: 18. Through lane volume 0 0 444 375 19. Critical lane volume 32 229 444 375 Left Turn Check (if [16] > 3.5) 20. Permitted left turn sneaker capacity: 60 60 7200/Cmax SIGNAL OPERATIONS WORKSHEET EAST WEST NORTH SOUTH Phase Plan Selection from Lane Volume Worksheet BOUND BOUND BOUND BOUND Critical through-RT vol: [19] 32 229 444 375 LT lane vol: [5] 18 165 0 0 Left turn protection: (P/U/N) P P U U 1 ft t (Indicate b '< < Dominant e urn. y Selection Criteria based on the Plan 1: U U U U specified left turn protection Plan 2a: U P U P Plan 2b: P U P U < Indicates the dominant left turn Plan 3a:<P P <P P for each opposing pair Plan 3b: P <P P <P Plan 4: N N N N Phase plan selected (1 to 4) 3b 1 Min. cycle (Crain) 60 Max. cycle (Cmax) 120 Timing Plan EAST -WEST NORTH -SOUTH Value Value Ph 1 Ph 2 Ph 3 Ph 1 Ph 2 Ph 3 Movement codes EWL WTL EWT NST Critical hase vol [CV] 18 147 82 444 0 0 p . Critical sum [CS] 691 CBD adjustment [CBD] 0.90 Reference sum [RS] 1462 Lost time/phase [PL] 4 Lost time/cycle [TL] 12 Cycle length [CYC] 60.0 Phase time 5.3 Critical v/c Ratio [Xcm] 0.59 Status Under capacity ,59 - c- © -r, A 0 4 4 0 0 10.2 9.7 34.8 0.0 0.0 C10 151. HCS2000: Signalized Intersections Release 4.1 1 1 C Larry Estrada Hartzog & Crabill, Inc. Phone: E-Mail: Fax: PLANNING ANALYSIS Analyst: Larry Estrada Intersection: Washington St. / Darby Rd. Agency/Co.: Hartzog & Crabill Area Type: CBD or Similar Date Performed: 6/13/2002 . Jurisdiction: City of La Quinta Analysis Time Period: _Existing + Project PM Peak Analysis Year: Project Builout Project ID: Dutch Parent Entitlement East/West Street North/South Street Darby Road Washington Street Eastbound L T R I Num. Lanes 11 0 1 Volume 16 36 Parking I N Coord. I N LT Treat. I P Peak hour factor: 0.95 VOLUME DATA I Westbound I Northbound I Southbound I I L T R I L T R L T R I I I I I 11 0 1 I1 3 1 11 3 0 1120 175 132 1400 226 1173 1546 9 I N I N I N I N I N I N I I P I U I U I Area Type: CBD or Similar _LANE VOLUME WORKSHEET EAST WEST NORTH SOUTH BOUND BOUND BOUND BOUND LEFT TURN MOVEMENT 1. LT volume 2. Opposing mainline volume 3. Number of exclusive LT lanes Cross Product [2] * [1] Left Lane Configuration (E=Excl, S=Shrd): Left Turn Treatment Type: 4. LT adjustment factor 5. LT lane vol RIGHT TURN MOVEMENT Right Lane Configuration (E=Excl, S=Shrd) 6. RT volume 7. Exclusive lanes 8. RT adjustment factor 9. Exclusive RT lane volume 10. Shared lane vol THROUGH MOVEMENT 6 120 32 173 175 36 1555 1626 1 1 1 1 1050 4320 49760 281298 E E E E P P U U 0.950 0.950 1.000 1.000 6 126 0 0 E E E S 36 175 226 9 1 1 1 0 0.850 0.850 0.850 0.850 42 206 266 11 0 152 11. Thru volume 0 0 1400 1546 12. Parking adjustment factor 1.00 1.00 1.00 1.00 13. No. of thru lanes including shared 0 0 3 3 14. Total approach volume 0 0 1400 1557 15. Prop. of left turns in lane group 0.00 0.00 0.00 0.00 16. Left turn equivalence 6.31 6.75 17. LT adj. factor: 18. Through lane volume 0 0 467 519 19. Critical lane volume 42 206 467 519 Left Turn Check (if [16] > 3.5) 20. Permitted left turn sneaker capacity: 60 60 7200/Cmax SIGNAL OPERATIONS WORKSHEET EAST WEST NORTH SOUTH Phase Plan Selection from Lane Volume Worksheet BOUND BOUND BOUND BOUND Critical through-RT vol: (19] 42 206 467 519 LT lane vol: [5] 6 126 0 0 Left turn protection: (P/U/N) P P U U Dominant left turn: (Indicate by '<') < Selection Criteria based on the Plan 1: U U U U specified left turn protection Plan 2a: U P U P Plan 2b: P U P U < Indicates the dominant left turn Plan 3a:<P P <P P for each opposing pair Plan 3b: P <P P <P Plan 4: N N N N Phase plan selected (1 to 4) 3b 1 Min. cycle (Cmin) 60 Max. cycle (Cmax) 120 Timing Plan EAST -WEST _NORTH -SOUTH Value Ph 1 Ph 2 Ph 3 Ph 1 Ph 2 Ph 3 Movement codes EWL WTL EWT NST Critical phase vol [CV] 6 120 86 519 0 0 Critical sum [CS] 731 CBD adjustment [CBD] 0.90 Reference sum [RS] 1462 Lost time/phase [PL] 4 0 4 4 0 0 Lost time/cycle [TL] 12 Cycle length [CYC] 60.0 Phase time 4.4 7.9 9.6 38.1 0.0 0.0 Critical v/c Ratio [Xcm] 0.63 Status Under capacity , (03 = L vS 13 153 HCS2000: Signalized Intersections Release 4.1 Larry Estrada Hartzog & Crabill, Inc. Phone: E-Mail: Fax: PLANNING ANALYSIS Analyst: Larry Estrada Intersection: Fred Waring Dr. / Palm Royal Agency/Co.: Hartzog & Crabill Area Type: CBD or Similar Date Performed: 6/13/2002 Jurisdiction: City of La Quinta Analysis Time Period: Existing + PrsZ AM Peak Analysis Year: Project Builout Project ID: Dutch Parent Entitlement East/West Street North/South Street Fred Waring Drive Palm Royal Drive I Eastbound L T R I Num. Lanes 11 2 1 Volume 13 515 12 Parking I N Coord. I N LT Treat. I P Peak hour factor: 0.95 VOLUME DATA I Westbound I Northbound I Southbound L T R I L T R I L T R I I I Il 2 1 I1 1 1 Il 0 1 18 1312 13 1112 0 37 137 112 I N I N I N I N I N I N I P I U l U Area Type: CBD or Similar _LANE VOLUME WORKSHEET EAST WEST NORTH SOUTH BOUND BOUND BOUND BOUND LEFT TURN MOVEMENT 1. LT volume 2. Opposing mainline volume 3. Number of exclusive LT lanes Cross Product (2] [1] Left Lane Configuration (E=Excl, S=Shrd): Left Turn Treatment Type: 4. LT adjustment factor 5. LT lane vol RIGHT TURN MOVEMENT Right Lane Configuration (E=Excl, S=Shrd) 6. RT volume 7. Exclusive lanes 8. RT adjustment factor 9. Exclusive RT lane volume 10. Shared lane vol THROUGH MOVEMENT 3 8 112 37 1325 527 1230 37 1 1 1 1 3975 4216 137760 1369 E E E E P P U U 0.950 0.950 1.000 1.000 3 8 0 0 E E E E 12 13 37 112 1 1 1 1 0.850 0.850 0.850 0.850 14 15 44 132 ■: 154 11. Thru volume 515 13.12 0 1118 12. Parking adjustment factor 1.00 1.00 1.00 1.00 13. No. of thru lanes including shared 2 2 1 0 14. Total approach volume 515 1312 0 1118 15. Prop. of left turns in lane group 0.00 0.00 0.00 0.00 16. Left turn equivalence 4.64 1.43 17. LT adj. factor: 18. Through lane volume 258 656 0 0 19. Critical lane volume 258 656 44 132 Left Turn Check (if [16] > 3.5) 20. Permitted left turn sneaker capacity: 60 60 7200/Cmax SIGNAL OPERATIONS WORKSHEET EAST WEST NORTH SOUTH Phase Plan Selection from Lane Volume Worksheet BOUND BOUND BOUND BOUND Critical through-RT vol: [19] 258 656 44 132 LT lane vol: [5] 3 8 0 0 Left turn protection: (P/U/N) P P U U Dominant left turn: (Indicate by '<') < Selection Criteria based on the Plan 1: U U U U specified left turn protection Plan 2a: U P U P Plan 2b: P U P U < Indicates the dominant left turn Plan 3a:<P P <P P for each opposing pair Plan 3b: P <P P <P Plan 4: N N N N Phase plan selected (1 to 4) 3b 1 Min. cycle (Cmin) 60 Max. cycle (Cmax) 120 Timing Plan EAST -WEST _NORTH -SOUTH Value Ph 1 Ph 2 Ph 3 Ph 1 Ph 2 Ph 3 Movement codes EWL WTL EWT NST Critical phase vol [CV] 3 5 651 132 0 0 Critical sum [CS] 791 CBD adjustment [CBD] 0.90 Reference sum [RS] 1462 Lost time/phase [PL] 4 0 4 4 0 0 Lost time/cycle [TL] 12 Cycle length [CYC] 60.0 Phase time 4.2 0.3 43.5 12.0 0.0 0.0 Critical v/c Ratio [Xcm] 0.68 Status Under capacity o t� A4 155 HCS2000: Signalized Intersections Release 4.1 Larry Estrada Hartzog & Crabill, Inc. Phone: E-Mail: Fax: PLANNING ANALYSIS Analyst: Larry Estrada Intersection: Fred Waring @ Palm Royal Agency/Co.: Hartzog & Crabill Area Type: CBD or Similar Date Performed: 6/13/2002 Jurisdiction: City of La Quinta Analysis Time Period: Existing + Project PM Peak Analysis Year: Project Builout Project ID: Dutch Parent Entitlement East/West Street North/South Street Fred Waring Drive Palm Royal Drive Eastbound L T R I Num. Lanes 11 2 1 Volume 191 1041 12 Parking I N Coord. I N LT Treat. I P Peak hour factor: 0.95 VOLUME DATA I Westbound I Northbound I Southbound I L T R I L T R I L T R 1 I I I I it 2 1 I1 1 1 11 0 1 I 18 892 59 154 0 31 131 54 1 1 N I N I N I I N I N I N I I P I U I U I Area Type: CBD or Similar _LANE VOLUME WORKSHEET EAST WEST NORTH SOUTH BOUND BOUND BOUND BOUND LEFT TURN MOVEMENT 1. LT volume 2. Opposing mainline volume 3. Number of exclusive LT lanes Cross Product.[2] * [1] Left Lane Configuration (E=Excl, S=Shrd): Left Turn Treatment Type: 4. LT adjustment factor 5. LT lane vol RIGHT TURN MOVEMENT Right Lane Configuration (E=Excl, S=Shrd) 6. RT volume 7. Exclusive lanes 8. RT adjustment factor 9. Exclusive RT lane volume 10. Shared lane vol THROUGH MOVEMENT 91 8 54 31 951 1053 1172 31 1 1 1 1 86541. 8424 63288 961 E E E E P P U U 0.950 0.950 1.000 1.000 96 8 0 0 E E E E 12 59 31 54 1 1 1 1 0.850 0.850 0.850 0.850 14 69 36 64 r- 156 I 1 1 11. Thru volume 1041 892 0 1118 12. Parking adjustment factor 1.00 1.00 1.00 1.00 13. No. of thru lanes including shared 2 2 1 0 14. Total approach volume 1041 892 0 1118 15. Prop. of left turns in lane group 0.00 0.00 0.00 0.00 16. Left turn equivalence 4.39 1.42 17. LT adj. factor: 18. Through lane volume 520 446 0 0 19. Critical lane volume 520 446 36 64 Left Turn Check (if [16] > 3.5) 20. Permitted left turn sneaker capacity: 60 60 7200/Cmax SIGNAL OPERATIONS WORKSHEET EAST WEST NORTH SOUTH Phase Plan Selection from Lane Volume Worksheet BOUND BOUND BOUND BOUND Critical through-RT vol: [19] 520 446 36 64 LT lane vol: [51 96 8 0 0 Left turn protection: (P/U/N) P P U U Dominant left turn: (Indicate by '<') < Selection Criteria based on the Plan 1: U U U U specified left turn protection Plan 2a: U P U P Plan 2b: P U P U < Indicates the dominant left turn Plan 3a:<P P <P P for each opposing pair Plan 3b: P <P P <P Plan 4: N N N N Phase plan selected (1 to 4) 3a 1 Min. cycle (Cmin) 60 Max. cycle (Cmax) 120 Timing Plan EAST -WEST NORTH -SOUTH Value Value Ph 1 Ph 2 Ph 3 Ph 1 Ph 2 Ph 3 Movement codes EWL ETL EWT NST Critical phase vol [CV] 8 88 446 64 0 0 Critical sum [CS] 606 CBD adjustment [CBD] 0.90 Reference sum [RS] 1462 Lost time/phase [PL] 4 0 4 4 0 0 Lost time/cycle [TL] 12 Cycle length [CYC] 60.0 Phase time 4.6 7.0 39.3 9.1 0.0 0.0 Critical v/c Ratio [Xcm] 0.52 Status Under capacity .}",2 _ Los -4' 157 0 ATTACHMENT 6 Architectural & Landscape Review Committee Minutes July 3, 2002 2. Committee Member Thoms asked what type of citrus was planned for the area around the gatehouse. Mr. Haag explained they are typically grapefruit trees as they are durable. commissioner Thoms asked what the ground surface would b"nder the palms and citrus. Mr. Haag stated it was turf to/accent the trees. Committee Member Thoms asked what material would be used for the finish on the front of the building. Mr. i4aag stated it would be smooth white stucco troll with barrel tir "S" the for the roof. Committee Member Thoms complimented the`' project. 3. Committee Member Bobbitt askedzff they could use a material that would require less maintenance than the wood on the doors to the gatehouse. Mr. Haag statedey would look at the ,issue 'and see what alternative materials ,could be used. Committee' Member Bobbitt asked if purpose[V left off overhangs for the guardhouse and clubhouse. Mr.,� Haag stated that for consistency of architecture and maintenance issues they chose not to have them. Committee Member/ 3obbitt complimented the architecture on the buildings and asked that they use good quality palm trees with no constrictions or /tress to avoid crown drops. 4. There being o further discussion, it was moved and seconded by Committe Members Thoms/Bobbitt to adopt Minute Motion 2002-0 recommending approval of Site Development Permit 2002-7 6, subject to the conditions as submitted and amended: Vhani Healthy good quality palm trees mously approved. B. Site Development Permit 2002-740; a request of Mark Carpenter/Dutch Parent/The Casey Group Architects for review of architectural and landscaping plans for a 217 unit apartment complex located at the northeast corner of Washington Street and Fred Waring Drive. 1. Associate Planner Martin Magana explained the project and introduced Mr. Paul Casey, architect for the project, who gave a presentation on the project. 2. Committee Member Bobbitt asked if the railings would be wood. Mr. Paul Casey stated no, they would be made of fiberglass and almond in color to match the stucco. Committee Member Bobbitt G j asked if there was a detailed drawing on the carports. Mr. Casey GAWPDOCS\ARLC\7-3-02.wpd 2 158 Architectural & Landscape Review Committee Minutes July 3, 2002 stated they were flat steel structure, almond in color and work best in this type of environment. Mr. Carpenter stated the slanted roofs take away from the building design. 3. Committee Member Thorns asked what would be planted in the landscape area between the perimeter wall and the carport structure. Mr. Mike Horton, landscape architect, 'stated they intend to use a drier, more drought tolerant plant material around the edge. Mr. Casey stated the curb is the car stop. Mr. Horton stated the turf and plant material would be held back from the area where the cars abut. 4. Committee Member Bobbitt asked the size of the area where the shade trees are in the parking area. Mr. Horton stated they would be six feet. Committee Member Bobbitt stated they may not be able to obtain the 50% shade coverage as required by the City because of the lack of tree growth, but the trees will be healthier due to the size of the islands. Committee Member Bobbitt asked if the developer would be having the landscape architect make a final inspection. Mr. Carpenter stated there would be a final inspection. Discussion followed; regarding the grading of the retention basin. 5. Committee Member Thorns asked about the cris-cross trellis on the hand 'railings of the building's end elevations. Mr. Casey stated they would be solid and the pattern is added to the stucco. The end walls would be solid. 6. Committee Member Bobbitt asked about the window popouts. Mr. Casey explained they will be stucco based with acrylic coating, pillions. 7. Committee Member Thorns asked about the architecture of the front elevation where there is a shed roof and the rear there is a gable. Mr. Casey stated it is to create interest. Committee Member Thorns questioned the colors being used. Mr. Casey explained how the color was being used to break up the building and add charm. Committee Member Thorns asked about the grade change where a portion of the building is buried. Mr. Casey explained the patio slab is essentially flush with the normal grade, but they berm up around the building with a concrete wall that goes up approximately three feet to help screen the height of the building. 643 159 G:\WPDOCS\ARLC\7-3-02.wpd 3 Architectural & Landscape Review Committee Minutes July 3, 2002 8. Committee Member Bobbitt asked if the applicant was aware that the vines proposed would stick to the buildings and can be a maintenance problem. Mr. Horton stated they may use a different species. 9. Committee Member Thorns asked what the material was proposed for the perimeter wall. Mr. Horton slump stone with a slurry finish. 10. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Thoms to adopt Minute Motion 2002- 029 recommending approval of Site Development 'Permit 2002- 740, as requested. Unanimously approved. C. ° Site Development Permit 2002-747; a request of Peter Jacobs Homes, nc./BBG Architects for review of architectural plans for two single story ototype house plans located at the west side of Turnberry Way and so th of Brown Deer Park within the Norman Course 1. Principal Planner Stan Sawa introduced Mr. Peter Jacobs who ave a presentation on the project. 2. Co mittee Member Bobbitt asked who would be maintaining the land cape area. Mr. Jacobs explained the front would be maint 'ned by the homeowners' association (HOA) and the rear by the pro rty owner. Committee Member Bobbitt asked that all the roof lines of be the same. Mr. Jacobs stated they would propose to use hip d _gable roofs to create different designs. 3. Committee M ber Thorns stated he does not like windows on garage doors. . Jacobs stated they would have an architectural element, but no 'ndows and wood would not be used. 4. There being no furthe discussion, it was moved and seconded by Committee Member Th s/Bobbitt to adopt Minute Motion 2002- 030 recommending appr val of Site Development Permit 2001- 747, subject to the con itions as submitted. Unanimously approved. A. No windows in the garagegoors. C, `i 160 G:\WPDOCS\ARLC\7-3-02.wpd 4 ATTACHMENT #7 PH #F STAFF REPORT PLANNING COMMISSION DATE: JULY 23, 2002 CASE NO: ENVIRONMENTAL ASSESSMENT 2002-454, GENERAL PLAN AMENDMENT 2002-086, ZONE CHANGE 2002-109, TENTATIVE TRACT MAP 30550, SPECIFIC PLAN 2002-059, AND SITE DEVELOPMENT PERMIT 2002-740 APPLICANT/ PROPERTY OWNER: MARK CARPENTER & THE CASEY GROUP/DUTCH PARENT REQUEST: RECOMMENDATION TO THE CITY COUNCIL FOR: 1. CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; 2. A GENERAL PLAN AMENDMENT TO REMOVE ± 26.12 ACRES OF OFFICE COMMERCIAL (0) AND ADD ± 20.14 ACRES TO HIGH DENSITY RESIDENTIAL (HDR), ± 1.75 ACRES TO COMMUNITY COMMERCIAL (CC) AND ±4.23 ACRES TO COMMERCIAL PARK (CP); 3. A ZONE CHANGE TO REMOVE ± 26.12 ACRES OF OFFICE COMMERCIAL (CO) AND ADD ±20.14 ACRES TO HIGH DENSITY RESIDENTIAL (RH), ± 1.75 ACRES TO COMMUNITY COMMERCIAL (CC) AND ±4.23 ACRES TO COMMERCIAL PARK (CP). 4. A SPECIFIC PLAN TO ALLOW MORE UNITS THAN THE PERMITTED DENSITY AND A LESSER SQUARE FOOTAGE REQUIREMENT FOR 24 STUDIO APARTMENTS; 5. A TENTATIVE TRACT MAP TO SUBDIVIDE ±77.44 ACRES INTO SEVEN NUMBERED LOTS AND FOUR LETTERED LOTS; AND, 6. REVIEW OF DEVELOPMENT PLANS FOR A 217 UNIT APARTMENT COMPLEX ON LOT 3 OF TENTATIVE TRACT MAP 30550. LOCATION: NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING DRIVE ENGINEER: NAI CONSULTING PC stfrpt dutchparent.wpd 161. ENVIRONMENTAL CONSIDERATION: THE LA QUINTA COMMUNITY DEVELOPMENT DEPARTMENT HAS COMPLETED ENVIRONMENTAL ASSESSMENT 2002-454. BASED UPON THIS ASSESSMENT, THE PROJECT WILL NOT HAVE A SIGNIFICANT ADVERSE EFFECT ON THE ENVIRONMENT; THEREFORE, A MITIGATED NEGATIVE DECLARATION IS RECOMMENDED. GENERAL PLAN/ ZONING DESIGNATIONS: EXISTING GENERAL PLAN: HIGH DENSITY RESIDENTIAL (HDR) OFFICE (0) COMMUNITY COMMERCIAL (CC) PROPOSED GENERAL PLAN: HIGH DENSITY RESIDENTIAL (HDR) COMMUNITY COMMERCIAL (CC) COMMERCIAL PARK (CP) EXISTING ZONING: HIGH DENSITY RESIDENTIAL (RH) OFFICE (CO) COMMUNITY COMMERCIAL (CC) PROPOSED ZONING: HIGH DENSITY RESIDENTIAL (RH) COMMUNITY COMMERCIAL (CC) COMMERCIAL PARK (CP) BACKGROUND: The project site is ± 77.44 acres in size and is currently vacant, undeveloped land (Attachment 1). The site is bounded by residential uses on the north and east sides and Washington Street to the west and Fred Waring Drive to the south. Further to the west are commercial and residential uses and to the south are additional residential uses with a golf course. The General Plan designates Washington Street as a Major Arterial with a 120 foot wide right-of-way, Fred Waring Drive as a Primary Arterial with a 110 foot right-of-way. Darby Road bisects the property from the west to the PC stfrpt dutchparentmpd 6151 162 east side of the site and is designated in the General Plan as a local street with a 60 foot wide right-of-way. The area to the west of Washington Street is in the City of Palm Desert, while the area to the north and a portion of the area to the east of the project site lie within the unincorporated area of Riverside County. The remaining portion to the east side and the area to the south lie with the City of La Quinta. The site varies in elevations ranging between 41 to 120 feet from the southwest to the northeast over a distance of approximately 2,900 feet. In January, 1992, Parcel Map 27131 was approved for the site consisting of four parcels. In March, 1997, Parcel 2 of this map was later subdivided under Tentative Tract Map 24858 (Bella Vista) and developed into 115 single-family homes which are currently located immediately to the east of the proposed Tentative Tract Map. In October of 1999, a Parcel Map (PM 29422) was approved for the remainder of the site consisting of four parcels but was never recorded. Therefore the underlying Parcel Map (PM 27131) is the recorded map. PROJECT PROPOSAL: NAI Consulting, on behalf of Dutch Parent (property owner), has submitted applications requesting approval of a Tentative Tract Map, General Plan Amendment and Zone Change for the entire site and, on behalf of Mark Carpenter (applicant), has submitted applications requesting approval of a Specific Plan and Site Development Permit for Lot 3 of the proposed Tentative Tract Map 30550. The proposed development of Lot 3 is contingent upon approval of the Tentative Tract Map and consists of a 217 unit apartment complex with ancillary uses. The remaining lots of the Tract Map will remain vacant until future development proposals are submitted by other interested parties. Each of these applications is described below. Tentative Tract Map 30550: The proposed Tentative Tract Map (Attachment 2) consists of seven lots as follows: Lot 1: 20.20 acres Lot 2: 13.17 acres Lot 3: 13.00 acres Lot 4: 04.23 acres Lot 5: 08.94 acres Lot 6: 08.96 acres Lot 7: 08.94 acres Total: 77.44 acres PC stfrpt dutchparent.wpd 163 General Plan Amendment and Zone Change: In order to have consistency with the General Plan and to provide proper development standards for the proposed project and future development of the remaining lots, Dutch Parent is requesting a General Plan Amendment and Zone Change (Attachment 3) for the area which is contingent upon approval of the Tentative Tract Map. Below is a break down of the existing and proposed General Plan Land Use/Zoning designations and the difference in acreage for each. Existing Existing Proposed Proposed Diff. in GP/Zon Des Acres GP/Zon Des. Acres Acres O/CO 26.12 0/CO 00.00 - 26.12 HDR/RH 25.96 HDR/RH 46.10 + 20.14 CC/CC 25.36 CC/CC 27.11 +01.75 CP/CP 00.00 CP/CP 04.23 + 04.23 Total 77.44 77.44 00.00 Under the request, the Office (O/OC) designations will be converted to residential and commercial uses with ±20 acres added to High Density Residential (HDR /RH), ± 1.75 acres added to the Community Commercial (CC/CC), and ± 4.23 acres added to Commercial Park (CP/CP). In addition, the applicant is requesting a General Plan Amendment to the Circulation Element for Washington Street between Fred Waring Drive and the northern City limits. The General Plan Street Cross Section diagram shows Washington Street having a 120 foot right-of-way consisting of a 14 foot median with 13, 12 and 11 foot wide travel lanes, an 8 foot wide bike lane and a 9 foot wide landscape/sidewalk strip on each side at ultimate build -out. The applicant is requesting that the General Plan be amended to change the right-of-way configurations for Washington Street to combine the bike lane within the sidewalk/landscape strip area. This would provide public safety for bicycles between Fred Waring Drive and the northern city limits so that they will not merge with traffic on Washington Street. Washington Street, south of Fred Waring Drive, will still be designated in the General Plan as a Major Arterial with a 120 foot right-of-way including a separate 8 foot wide bike lane and a 9 foot wide landscape/sidewalk strip. North of Fred Waring Drive, Washington Street will be designated a Major Arterial with a 120 foot right-of-way with a combined bike lane and landscape/sidewalk strip. Fred Waring Drive is designated as a Primary Arterial with a 110 foot right-of-way and is not proposed to have any changes other than standard improvements imposed upon the development of the southern portion of the Tract Map. PC stfrpt dutchparent.wpd G `) 'J 164 No General Plan Amendment is being requested for Palm Royale Drive and Darby Road because they are not classified in the General Plan and are considered local roads with sixty foot right-of-ways. However, they are proposed to be re -aligned as shown on the map. Palm Royale Drive will re -aligned with the proposed vehicular easement that will be improved as part of the developments from Lots 5, 6 and 7. Eventually, this roadway will connect to Washington Street with restricted access including right- in/right-out only. Darby Road will continue to provide access in an west to east direction, and vice versa through the site. Specific Plan 2002-059: Mr. Carpenter has submitted a Specific Plan (Attachment 4) and Site Development Permit for Lot 3 of the Tentative Tract Map. The Site Development Permit is discussed below. The Specific Plan is required because the applicant is requesting variations in the Zoning Code. These include exceeding the density of 12-16 dwelling units per acre allowed under the High Density Residential designation and allowing a lesser square footage requirement for the studio apartments. With a lot size of 13.00 acres, the maximum density allowed would be 207 units. With 217 units proposed, the density would be at approximately 17 units per acre. The applicant needs to provide affordable units to exceed the allowable density either, with assistance from the Redevelopment Agency or, at his own expense. If this standard cannot be met, the applicant must reduce the density to meet the current code which would allow 207 units. The Specific Plan would have to be amended to delete this portion of the Zoning Code variation. The Zoning Code requires a minimum liveable area of 750 square feet. The studio apartments provide from 594 to 606 square feet of liveable area, 144 to 156 square feet smaller than the Code requirement. Approximately eleven percent (24) of the units are studios. It is anticipated that these units would be provided to individuals that may not be able to pay for the standard one bedroom unit and would encourages a mix of different income groups within the same project. Site Development Permit 2002-740: As part of the Specific Plan, the applicant has submitted a Site Development Permit (Attachment 5) for the construction of the apartments. A total of 16 buildings are proposed consisting of a combination of two and three story clusters. A manager's unit plus a common area with recreational facilities is included in the project. 1. Architecture: The maximum height of the tallest building is 36 feet. The architectural elements are characteristic of the Tuscany region in Italy and include the roofs, plastered walls, arched openings and windows, wood trellis PC stfrpt dutchparent.wpd t," r 165 elements, covered balconies, porticos, metal rails, and courtyards. Material samples will be handed out at the meeting. 2. Setbacks and Landscaping: The project meets the setbacks requirements. Setbacks for the project include twenty feet along the street frontage and seven feet along the remainder of the interior, five feet along the north, twenty to twenty-two feet along the rear, and along the south. The conceptual landscape plan for the site consists of a wide variety of trees, shrubs, vines and ground covers. The retention areas are proposed as active open space for the residents and include a volleyball court and barbeque area. The proposed landscaping will provide visual relief, compliment the buildings and provide an overall design that is prevalent throughout the City. 3. Access: Primary vehicular access will be provided off of Washington Street with secondary access at the southeast corner of the site off of the proposed southern easement. Interior vehicle circulation is provided by a two-way driveways a minimum of 28 feet wide. The development will be a gated community surrounded by a slump block wall and remote gates. 4. Parking: Parking proposed within the project consists of open stalls, carports and garages. Section 9.150.060 of the Zoning Code requires the following parking requirements based on the unit breakdown: Unit Count Unit Type Prkg Standard Prka. Required 24 Studio 1 covered/unit + 0.5 guest/unit 36 60 One-bdrm 1.2 covered/unit + 0.5 guest/unit 102 114 Two-bdrm 2 covered/unit + 0.5 guest/unit 285 _19 Three-bdrm 3 covered/unit + 0.5 guest/unit 67 217 381 covered 109 guest 490 With 217 units proposed the required parking is 490 spaces. The applicant has provided 388 covered spaces, 109 guest spaces and an additional 43 open stall spaces for a total of 540 spaces. Below is a breakdown of the parking provided. Parkina TVpe Private Garages: 128 Carports: 260 Guest Parking: 109 Add'I Open Stalls: 43 Total: 540 PC stfrpt dutchparent.wpd 166 5. Parking Lot Lighting: The project proposes to provide perimeter, parking/roadway, pedestrian and building lighting. Lighting fixtures are proposed to be a combination of high and low mounted luminaires with adjustable back light controls. The lens assemblies will consist of a rigid aluminum frame, high impact, clear tempered glass. Architecture and Landscaping Review Committee (ALRC): The ALRC reviewed this project at their July 3, 2002, meeting and determined the designs were acceptable as presented. The Committee unanimously approved Minute Motion 2002-029 recommending approval to the Planning Commission. The ALRC minutes for the meeting are attached (Attachment 6). Public Notice: This project was advertised in the Desert Sun newspaper on July 12, 2002, and mailed to all property owners within 500-feet of the site. To date, no letters have been received. Any written comments received will be handed out at the meeting. Public Agency Review: A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received from public agencies and City Departments have been included in the recommended Conditions of Approval. STATEMENT OF MANDATORY FINDINGS: Findings to approve EA 2002-454, GPA 2002-086, ZC 2002-109, TTM 30550, SP 2002-059 and SDP 2002-740, pursuant to Sections of the City of La Quinta Zoning Code can be made and are contained in the attached Resolutions. RECOMMENDATION: 1. Adopt Planning Commission Resolution 2002-_, certifying a Mitigated Negative Declaration of environmental impact (EA 2002-454) pursuant to the findings set forth in the attached Resolution; 2. Adopt Planning Commission Resolution 2002-_, approving GPA 2002-086, subject to findings. 3. Adopt Planning Commission Resolution 2002-_, approving ZC 2002-109, subject to findings. PC stfrpt dutchparent.wpd �) 167 4. Adopt Planning Commission Resolution 2002-_, approving SP 2002-059, subject to findings and conditions. 5. Adopt Planning Commission Resolution 2002-_, approving TTM 30550, subject to findings and conditions. 6. Adopt Planning Commission Resolution 2002-_, approving SDP 2002-740, subject to findings and conditions. Attar,hments: 1. Vth pity Map 2. Tent tive Tract p 30550 3. Existin and oposed General Plan and Zoning Amendments 4. Specific n for Tuscany Ridge 5. Site velop ent Permit Plans for Tuscany Ridge 6. y 3, 2002, RC meeting minutes Prepared by: Martin Magaria Associate Planner PC stfrpt dutchparent.wpd 169 ATTACHMENT #8 Planning Commission Minutes July 23, 2002 4. Commissioner Robbins stated it appears to only be one lot at this would affect. Mr. Santa stated it is two lots, but they a still required to meet the City's standards. irmanjWr recessed the meeting at 8:27 p.m. and reconvened at 8:34 p.m. tnvlronmenial Hssessmeni uenerai rian Hrneriurrit:nL 4VVL- 086 Zone Change 2002-109 Specific Plan 2002-059, Tentative Tract Map 30550, and Site Development Permit 2002-740; a request of Mark Carpenter & The Casey Group/Dutch Parent for certification of a Mitigated Negative Declaration of environmental impact; a General Plan Amendment and Zone Change to remove 26.12 acres of Office uA Commercial and add 20.14 acres to High Density Residential, add 1.7516 9 G:\WPDOCS\PC Minutes\7-23-02.wpd 8 Planning Commission Minutes July 23, 2002 acres to Community Commercial, and add 4.23 acres to Commercial Park; review of a Specific Plan to allow more units that the permitted density and a lesser square footage requirement for 24 studio apartments; review of a Tentative Tract Map to subdivide 77.44 acres into seven numbered lots and four lettered lots; and review of development plans for a 217 unit apartment complex on t 3 of the Tentative Tract Map.;°;: Vice Chairman Tyler opened th staff report. Associate Plan information contained in the in the Community Developm asked for the Commissioner Robbins asked if the property north of Darby Road were to be developed would the County require the street to be widened. Senior Engineer Speer stated no; the east curb line is at its ultimate location in the County. Staff is proposing to keep that portion of Washington Street in the City consistent with what is proposed in the County. 170 G:\WPDOCS\PC Minutes\7-23-02.wpd 9 Planning Commission Minutes July 23, 2002 6. Commissioner Robbins asked for clarification on the density change as to what would be allowed and what is proposed. Staff stated the current density allowed is 207 and they are proposing 217 unit. 7. Vice Chairman Tyler asked staff what the distance s from the apartments to the single family homes on a ea taff stated the eastern property line is 383 feet a Bella Vista development. JIL Staff requested an additional for density bonuses a condi- Commissioner Robbins aske Staff stated it is to provide income levels. Assistant Cit there is a provision in the GLI bonus to encourage a subsidy to provide of Commissioner southerly entr property P,T' is concestackinq nge of units for different arc Luesebrink clarified hat allows a density me housing. A a concern about the F pears the gate is on the e. Staff stated the plan be set back to accommodate the TA '?s ed about the interim Palm Royale Street tructed for a back entrance for Bella Vista. Staff ation on the map and showed a proposal by the epartment for the ultimate design of road t would be constructed as part of this tract map. oner Kirk asked staff to clarify whether under State Law Jur2 y Code, the density bonus is greater than what is being 5ested. Assistant City Attorney Marc Luesebrink stated it is up % .. Commissioner Kirk stated that if the applicant did not provide moderate and low income housing the project would be allowed 207 units and they are proposing 217, but they could have proposed 250-260. Assistant City Attorney Marc Luesebrink stated yes. The City Code allows up to 25% density bonuses provided the applicant meets the requirements of the City Code. Commissioner Kirk clarified Lot 4 could have been built with High Density housing at a similar scale with three stories. Staff stated G:\WPDOCS\PC Minutes\7-23-02.wpd 10 171. Planning Commission Minutes July 23, 2002 13. Commiss' Kirk,estion 'the amendment to the Specific Plan. H ked w e S is Plan would need to be amended to is po oning Code variation. Staff stated a s an is d whenever an applicant wants any dev he Code. If they increase the density allowed they re re ply for a specific plan. Commissioner Kirk asked eir Ian provided the density thereby creating the for property. Staff stated yes, but if they do not e 217 units proposed they must revert back to the allowable density of 207. Community Development D r Jerry Herman clarified that if they chose not to provide units that meet the criteria for the density bonus, they have revert back to the original density under the Zoning Code. Commissioner Kirk questioned whether or not they would be able to build the desired 217 units, whether affordable or not, under their Specific Plan. Assistant City Attorney Marc Luesebrink stated the specific plan creates essentially a different zoning category and under the zoning category you are allowed to develop at a higher density that is permitted under the zoning classification. In this case, given the fact that the specific plan anticipates High Density Residential in conformance with the G:\WPDOCS\PC Minutes\7-23-02.wpd 11 17 2 'bl. Planning Commission Minutes July 23, 2002 Vice Chairma the Comm' Dutch Pa clarifica rcant would like to address epresenting the applicant the project. He asked for .a., requesting they be he cost of the signal at Palm Royale bbin s asked if the applicant agreed with staff's the extension of Palm Royale Drive instead of r r. Rowe stated that if they are conditioned to do re comfortable. C ssioner Kirk asked if they would be willing to modify the ecific Plan to include some circulation plans for all the parcels '' d still give some flexibility. Mr. Rowe stated they are not going to develop the property, so they want to give the end users the maximum flexibility for whatever they want to propose based upon the zoning designations approved under the General Plan and Zone Change applications. 17. Vice Chairman Tyler asked what the rationale was for the easement for Lots 5, 6, and 7. Mr. Rowe stated there will be a 6 2 connection between Palm Royale Drive to Washington Street G:\WPDOCS\PC Minutes\7-23-02.wpd 12 173 Planning Commission Minutes July 23, 2002 through Lots 5, 6, and 7. The purpose of the easement is to allow flexibility for the end users to be sure there is an alignment there, but it works in conjunction with their planned projects. Vice Chairman Tyler asked why Palm Royale Drive is referenced as a private street. Mr. Rowe stated it is not public because it is an easement for the commercial development of Lots 5 , and 7. 20. Commissioner Kirk asked forON Mr. Casey stated each buil g is area. Commissioner Kir d if Tuscany style. M to architecture. Com ion guidance on pr Commissioner Mr. Casey e never ha c1 r ing 22. r. Mark Carpenter, developer of the apartment complex, gave a presentation on the project. 3. Vice Chairman Tyler asked if the commercial users were high density. Mr. Rowe stated they were both high density. The end user is trying to determine what would be compatible with what is in the neighborhood. 174 G:\WPDOCS\PC Minutes\7-23-02.wpd 13 Planning Commission Minutes July 23, 2002 24 Mr. Lynn Gulick, 78-637 Camino Drive, stated her concerned about the Environmental Impact Report, which does not address the impact on the police, fire, schools or waste. Lot 4 could be developed as anything as it is not defined. This project abuts a single family community with homes valued from $250-350,000 and they are proposing Section 8 housing and sma partments that are not reflected in their neighborho d project will degrade their area. Mr. Patricia Johnson, 78-195 of Palm Royale Country Club would like to go on record a' due to the traffic, noise, and on police and fire and the n property values and quality c retain the existing General Commissioner Kirk a General Plan desined density next to the commerci as the adV1QW strain ct it will have on their would request the City rRay with the existing w them to have high stated they would prefer 66f1 G:\WPDOCS\PC Minutes\7-23-02.wpd 14 175 Planning Commission Minutes July 23, 2002 apartments would allow him greater privacy, but it depends on the ultimate use of Lot 4. Due to the uncertainty of the remainder parcels, he would like to request denial of the project until) it is better defined. 28. Ms. Sherry Trevor, 43-516 Via Magellan, Palm Dese stated her concern is for density, traffic, crime, noise, roper alues. She requests the existing zoning be retained. 30. Vice Chair Tyler ''" `ked if ction 8 and affordable housing were the A tant Ci Attorney Marc Luesebrink stated no; affo le ho is uirement of State law. 'j auch, 1111WTorino Drive, stated he and his wife are 'NF 32. Richard Weaver, 43-592 Palermo Court, stated he was ncerned that if the proposed storage facility for Lot 4 does not develop, the lot could be changed to an industrial use. He would request the zoning be left as it is currently zoned until the user is known. Industrial property adjacent to R-1 property does not make planning sense to him. 176 665) G:\WPDOCS\PC Minutes\7-23-02.wpd 15 Planning Commission Minutes July 23, 2002 33. Ms. Celeste Shraft for Ruth Morse, 78-595 Naples Drive, stated this project does not serve their community as the majority of the people are retired. There is no provision for handicapped in a three story structure. Mr. Raul Ramirez, 78-707 Torino Drive, asked if to revisit this corner and not allow the mi d could be planned better. Mr. David Hinkey, 78-585 Nal about the whole project. He next to a low income housin safety of his family and hom going to school with his son would be damaged. This is a. of development. Mr. John Nelson, development was ity/value of his property to location for this type he applicant and no other Tyler closed the public and opened the matter for ABIJOWlained that a 25 acre park has been e City for this area. In regard to elevators they are issue. This is a difficult issue, but the distance developer from the single family homes is n regard to low income housing, that is determined Studies have been made in regard to the traffic. fC ssioner Kirk stated the land use proposed by the applicant i etter than the existing. He is concerned about the piecemeal proach and how the Specific Plan is used. A specific plan should not be used to circumvent portions of the Zoning Code. This is an opportunity to look at multiple properties and design infrastructure to accommodate multiple property locations and understand cumulative impacts of the multiple properties being developed over time. He does not approve using a specific plan in this nature. The project looks like it was thrown together fairly quickly to accommodate a specific need and does not give a good 177 r1V)6 G:\WPDOCS\PC Minutes\7-23-02.wpd 16 Planning Commission Minutes July 23, 2002 ice Tyler stated that if they were considering the tmen ex by itself, it would be salvagable. He cannot e zo that allows light industrial next to single family ent. A storage unit would be better, but a CP zoning d n allows whatever use is zoned under the CP zoning di n to be constructed. He has a strong concern about the ulation. The original project had access points off Washington reet that needed to be removed and now with this project we �4 are adding more access points. He has difficulty increasing the tr density on a parcel of very few acres. The traffic would be a nightmare and the schools would be more overloaded than they are now. G:\WPDOCS\PC Minutes\7-23-02.wpd 17 178 phi Planning Commission Minutes July 23, 2002 42. Commissioner Robbins stated that although he was not in favor of this project, part of what is being proposed is better than what would be allowed currently. There could be a three story apartment project right next to the current single family homes in the area. Vice Chairman Tyler asked if Lot 4 coulAenning d to only a storage center. Assistant City Attorneyrink stated no, because it would bind the de of agencies. standards that take into a residences. Can the yler asked if the Commission voted no on the endment, would that be the end of the project. velopment Director Jerry Herman stated it would go Council with a no vote on the General Plan Amendment ion taken on the other applications. missioner Robbins asked if the project could be continued to t the applicant time to address the concerns that had been d. Staff stated they could, but they would need to provide the applicant with direction. Mr. Mike Rowe stated that in this project the uses are less intensive than what is existing. The use for Lot 4 is a storage facility. They agree with the curvilinear street, but they do not want a continuance of the project. They want to move forward as they believe they have a plan that gives 179 6 ('g G:\WPDOCS\PC Minutes\7-23-02.wpd 18 G( fj G:\WPDOCS\PC Minutes\7-23-02.wpd 19 18J ATTACHMENT #9 LIST: Mayor John J. Pena Stanley Sniff Donald Adolph Ron Perkins Terry Henderson RE: ENVIRONMENTAL ASSESSMENT 2002-454 GENERAL PLAN AMENDMENT 2002-086 ZONE CHANGE 2002-109 SPECIFIC PLAN 2002-059 TENTATIVE TRACT MAP 30550 SITE DEVELOPMENT PERMIT 2002-740 CC: Tom Kirk Steve Robbins Jacques Ables Richard Butler Robert Tyler Jerry Herman Martin Magana Bella Vista Residents 181. (.. t J , f, July 28, 2002 To Mayor Pena, Members of City Council and Planning Committee Members: RE: ENVIROMENTAL ASSESSMENT 2002-454 GENERAL PLAN AMENDMENT 2002-086 ZONE CHANGE 2002-109 SPECIFIC PLAN 2002-059 TENTATIVE TRACT MAP 30550 y ' SITE DEVELOPMENT PERMIT 2002-740 0 ME I wanted to take the opportunity of expressing my feelings for the proposed tract change in writing, as I will not be able to attend the City Council meeting on August 6. My property sits on lot 28 in Bella Vista, directly adjacent to the proposed parcel 4. Obviously I am very concerned about how this will effect me every time I look out my windows, walk into my yard, and how it will impact the value of my home. As you are well aware, the proposal calls for substantial rezoning of commercial office into high - density residential, with an additional parcel created with a commercial park designation. During the July 23 planning commission meeting, several members of the committee made reference to the creation of parcel 4 as a better plan for those of us along the West Side of Milan Ct. within Bella Vista. A formal plan has since been introduced to put a self -storage complex on parcel 4. My initial response was to agree with the committee, that it would be the lesser of two evils. Would a 14' storage facility with a 50' setback be more advantageous than a 40' apartment building 20' behind me? Maybe it would, but what a choice! It is like asking yourself which you prefer, toxic or nuclear waste. Am I being over dramatic, yes, but I have come to the realization that neither option is acceptable. I pose this question to each one of you, how would you feel if these were the only two options from which you had to choose? After numerous residents spoke in opposition to the proposal, Mr. Robbins made a comment that I found very troubling. He said that we should be careful of what we wish for, because we could end up with apartments directly behind us. The point Mr. Robbins is missing is that we are the ones that should not have these choices forced upon us. Bella Vista, and Palm Royale for that matter, are established developments. We have watched our developments thrive, and our property values increase. Why should we, city residents, be forced to bow down to a large corporation on another continent? Why should we have to answer to an apartment developer from Texas whose objective is clearly to maximize his profits? Why are they not asking us what we want, instead of giving us no -win ultimatums? And how could you, our elected officials, allow this to happen? () `, I 182 July 28, 2002 Page Two Is this the type of development that you want to serve as a gateway into our great city? Three high -residential apartment complexes that will create a strain on the cities existing services, and create a traffic snafu on the main artery into our city? Add to that another strip mall or retail store on the busiest intersection of the valley? I would hope that the planning commission would be able to work with the residents, and the owner of the parcel to come up with something that will add value to the community and benefit the existing neighborhoods, instead of simply lining the pockets of a foreign corporation. When you make your decision on August 6, please keep in mind that I have put everything I have into this home. For most of the residents in Bella Vista, these homes represent our future. Your decision could be a major detriment to us. Please do what is right and protect the people for whom you serve. Please listen to us and reject this proposal. Then we can move forward together and develop a new plan that will benefit us all. I would welcome the opportunity to discuss this issue with you in person if time permits Respectfully yours, 64,w csi?F Bruce Scott 43-665 Milan Ct La Quinta, CA 92253 brucedotcom(a .earthl ink. net (760)200-1386 (760)345-2182 C ii 183 Wanda Wise -Latta From: LHRBSR@aol.com Sent: Monday, July 29, 2002 3:10 PM To: Terry Henderson Cc: Don Adolph Subject: (no subject) Dear Ms. Henderson and Mr. Adolph: cc . AAfAq&,"-- ccuwl C,M All of the neighbors I could find at home eagerly signed the letter below, as did everyone else who answered the door. After we learned about the Petition now raised we all signed it. We all feel so strongly that we hope you will read our letter below. For a multitude of valid reasons (as stated below and in the Petition) everyone at Bella Vista is devastated by the possibility of the proposed development. PageIofI -_ EIVED Jl1L 2 9 = AN URGENT MESSAGE TO MEMBERS OF LA QUINTA CITY COUNCIL FROM HOME OWNERS OF BELLA VISTA COMMUNITY One of the Council members in the July 16 meeting stated words to the following effect: " Bella Vista homeowners should have known that 3 story buildings such as those presented are permitted here." WE TOTALLY DISAGREE WITH THAT STATEMENT. Not only did homeowners we know question City Hall prior to purchasing here and were assured no "apartment complexes" could not be built at this corner, but my wife and I specifically asked Roger Snellenberger, Bella Vista developer, and here is the answer we received. (1) He, Snellenberger, owned the property between Washington and B.V's western boundary and (2) homes similar to those being constructed in Bella Vista were planned for the adjacent property. No apartments of any description were part of his future plans. However, there are even more urgent reasons to strongly object to a "low --income apartment complex. "---(A) Bella Vista homeowners (our community is only 4 years old) can only look forward to greatly reduced property values. (B) The intersection of Washington & Fred Waring is already one of La Quinta's busiest corners, requiring long waits in line many times weekly. This occurs when Southwest Community Church on the S.W., corner has thousands attending services or other church functions. At least once a year - for several days - the additional traffic is swollen by attendance at the nearby Pro Tennis tournament. (C) Now, to this add: hundreds of vehicles from families of low-income apartments going into and out of the complex every single day and night. The result can only be havoc, headaches and unnecessary stress for all. The already existing low-income apartments on the east side of Washington, closer to 1-10 have 2 stories and are in a definitely commercial district. NOT TRUE OF THE WASHINGTON/FRED WARING INTERSECTION. We believe there is plenty of available space much better suited to low-income, 3 story apartments close to downtown La Quinta. We sincerely request Council to disapprove of the aforementioned project. Bernice and Lloyd Rhodes 43870 Genoa Drive 772-3362 184 , FOR J E TIMC P.N M OF UPHONE FAX • W MESSAGE ❑ TELEPHONED RETURNED YOUR CALL OPLEASE CALL CALL AGAIN SIGNED CAME TO SEE YOU WANTS TO SEE YOU t 6' '�,I 185 Jul 29 02 01:57p RSD Customer Service 7GO3608019 p.1 ku.1-fvak-.-,---_Q�- - -C-.�i. _ 777j-dice O F' _---_..__._.T►±r��c.. _��vo�2.___�4�Pi�KTu�t.�w_?'---moo � �°c_E_ �4T ---- -- -- - -W _.-....S#).i�L_C.. L / /A /41 cc ;_ 6,10.Y hF wdclQSal� q��Tif . � peers Swig iu S wl.r F 18 0 07-29-02 13:57 RECEIVED FROM:7603608019 P•01 Page 1 of 1 Wanda Wise -Latta From: res078k9 [res078k9@gte.net] Sent: Tuesday, July 30, 2002 7:39 AM To: John Pena; Terry Henderson; Ron Perkins; Stanley Sniff; Don Adolph Subject: Proposed Apartments at Washington & Fred Waring Dear City Council Member, I would like to express my disatisfaction with the proposed land use for the intersection of Washington and Fred Waring. As a resident homeowner at Bella Vista, I am greatly disturbed by the prospect of 3-story apartments being built in my back yard. Rather than ramble on about my obvious personal reasons for not wanting this development, I would like to express my opinion of this project's negative impact on the city of La Quinta as a whole. As you know, this property is located at the "gateway" to La Quinta, a busy thoroughfare used to enter our city by tourists, prospective investors and homebuyers who are planning to relocate to La Quinta for its enviable beauty and lifestyle. This entrance to our city should project an image of what we want our city to represent to visitors, investors, and prospective residents. A section 8 apartment complex at the entrance to our beautiful city will stigmatize our property values, our neighborhood, and our city. It is surprising to me that there was no cohesive plan for this valuable property prior to now. This is unfortunate since this property could have been used for an entrance to La Quinta which would provide an unforgettable first impression to our city, one that we could all be proud of. A majority of the city council members have made several decisions unpopular to homeowners in the past 2 years, decisions which will greatly impact their re -elections. When voting on this prospective issue, I hope you will consider the opinions of neighboring homeowners, as well as the negative impact this project may have on the future of La Quinta. Sincerely, Margie Arthur 43845 Milan Ct La Quinta, CA 92253 187 J J U OF PHONE I I L 0 SIGNED I,T cc� ' M.I TELEPHONED Fyn RETURNED YOUR CALL J PLEASE CALL WILL CALL AGAIN CAME TO SEE YOU ❑ WANTS TO SEE YOU =4 C��.1 IOU (( , P.M. FOR v DATE TIME A M I of OF PHONE/ MOBILE FAX MESSAGE TELEPHONED RETURNED YOUR CALL PLEASE CALL WILL CALL AGAIN 1_ CAME TO SEE YOU SIGNS iaa WANTS TO SEE YOU 189 Wanda Wise -Latta From: Sent: To: Subject: Amanda25mac@aol.com Tuesday, July 30, 2002 12:42 PM John Pena; Terry Henderson; Ron Perkins; Stanley Sniff; Don Adolph Proposed Studio Apartments on the corner of Fred Waring & Washington Dear Council Members; As a resident of the Bella Vista community, located next to the parcel of land where the proposed studio apartments may be located, I would like to express my dissatisfaction with this project. My husband and I purchased our home in the north La Quinta area because of the very likely probability of our property value increasing over time and it seemed like a wonderful place to raise our 3 year old daughter. It is almost a certainty that our property value would be impaired if low income apartments were to be built next door to our community. North La Quinta is not the place for low income apartments and along with most of the people in our community, we did not buy $200,000 homes to be located next to a low income property for those who want to be in the area but can not afford it. Traffic around us would be almost unbearable. As it is we able to turn left out of our community at the second entrance & forever at times to do. I am asking you to please vote against this proposal and clean, safe and beautiful and for those who can have invested in Thank you for your time and consideration, Casey & Amanda McIntosh 43615 Alba Court La Quinta, CA 92253 (760) 772-9066 Attachment scanned. ------------------- are only that takes keep our area the area. 190 Page l of l Abu. rf✓r.l Wanda Wise -Latta From: JANICE HARRISON Oan4fs@juno.com] (' atlf6L Sent: Tuesday, July 30, 2002 9:59 AM To: John Pena; Terry Henderson; Ron Perkins; Stanley Sniff; Don Adolph Dear Council Members, Please accept this e-mail as notification that we are strongly opposed to a high density apartment complex on the property located on Washington and Fred Waring next to Bella Vista for a variety of reasons. This proposed project is detrimental not only to Bella Vista residence but to all of La Quinta residents and serves the best interest of the developer only. We believe this land could be better developed with condo's similar to those at Palm Royale and would their filrther enhance our beautiful city. It is a known jact that at one time a developer offered to purchase this property for the ConstruC6071 Of single family homes but the land owner in his greed refused to sell. The land owner instead would prefer to sell for the purpose of high density apartments and commercial in order to put more inoney in his pocket with no concern of what would be best for our City. We moved to North La Quinta nearly 3 years ago because of its Charm and beauty and knowing that our property values would one day increase. This was the place to be proud full time homeowners! If you allow what is now proposed that will no longer hold true. In addition we are concerned about the obvious. Traffic, schools, police and fire protection. In some cities I know that they are so understaffed for their- growth that in some cases it takes 24 hours,for the police to respond to calls. When was the last environmental study done for our city? We Could go on with fl.irther concerns and objections but will limit our comments at this time and just ask that you PLEASE vote NO on August 6th and continue to work for and support the residence of La Quinta! Sincerely, Gary and Jan Harrison 43614 Verona Ct La Quinta CA 92253 191. CDcl�k Page 1 of 1 cel(avl Wanda Wise -Latta _ •fit iZ+w From: Edgar Bourquin [ejbbmasag@msn.com] Sent: Tuesday, July 30, 2002 3:38 PM f` e `d +i) To: John Pena Subject: proposed apartments Mr. Pena, I have been a resident of the Bella Vista Tract for over three years. My wife and I are opposed to the building of apartments on the corner of Washington and Fred Waring. I am a retired school administrator and have lived in the valley since 1969. We bought in La Quinta and in this tract because of the fine planning and quietness of this community. Please consider other uses for this land. Sincerely, Edgar J and Joanne E. Bourquin, 43-618 SALERNO CT., LQ. Phone: 772-2832 192 � ►�; � Page 1 of 1 v�— Wanda Wise -Latta From: John and Mary Anne Nelsen Bohn.mags@verizon.net] Sent: Tuesday, July 30, 2002 8:16 PM To: John Pena Subject: Zoning Proposal No. 2019 Hello, I wanted to write you this email in regards to proposal No. 2019, the re -zoning of the property on the corner of Fred Waring and Washington here in La Quinta. I am opposed to this because of many reasons, far too many to list here! The highlights include: The piece meal approach that the developer is proposing for the property, the terrible increase of traffic on both Fred Waring and Washington (an estimated 5000 trips per day if lots 1,2 and 3 are developed with the high density apartments), and the likelihood of a great drop in property value for the adjoining neighborhoods. I wish it known that I hope for a NO vote to this proposal from you, my elected official. Thank you for your consideration. John Nelsen 43755 Milan Ct. La Quinta (Bella Vista) 193 PETITIONS OPPOSITION RECEIVED 8/6/02 IN TO THE DUTCH PARENT PROJECT (APARTMENTS AT FRED WARING AND WASHINGTON) ARE FILED UNDER 704.19 G 3 ,4 HUG-Ot__. 2O02 16: 4 C: I TY OF I [AD I HhJ WELL-; 1 160 =46 04071 P.O1: 01 SENT VIA FAX August 6, 2002 City of La Quinta Community Development Department 78-495 Calle Tampico L.a Quinta, CA 92253 Attn: City Manager and Jerry Herman FAX # 777-1233 Subject: Environmental Assessment 2002-454, General Plan Amendment 2002-086, Zone Change 2002-109, Tentative Tract Map 30550, Specific Plan 2002-059, and Site Development Permit 2002-740 Dear Sirs: It has come to our attention that there is a proposed project being considered by the City of La Quinta that could impact circulation at Fred Waring and Washington. Therefore, we would request that the city council postpone consideration of this project so as to allow the City of Indian Wells Planning and Engineering Department to review and comment prior to deliberating on the project. Should you have any further questions, I can be reached at the Planning Department at (760) 776-0229. fz'-' �Z� _2%�3 Corrie D. Kates Planning Building Director CDK/db G 8 4 44-950 Eldorado Drive + Indian Wells • California . 92210-7497 (760) 346-2489 0 FAX (760) 346-0407 Ti=iTHL P. 01 06-06-02 15:45 RECEIVED FROM:1 760 346 e407 P-01 AUG—OE-2002 01 :55 PM RODERT '=i'�FIEN . l ip:--.=_=._��/('�� P-cl1 00'U,AaI 5 Robert E. Sapsen Tres 249 Fawlin Street • Pla d Del Rey, CA 902�93-?'' ? 9-w- n .� ell e7 Ace 08-06-02 13:59 RECEIVED FROM:3108233955 P.01 08 05%2002 22:08 FAX August , 2002 Zool ou► Cw� To: All Members of the La Quinta City Council and the Community Development Department, Re: Proposed Re -Zoning in the area of Washington Street from Fred Waring to Darby Rd. to accommodate high -density apartment complex. As homeowners in the Tucson tract, we are strongly opposed to the construction of any more apartments on Washington Street in the area of Fred Waring Drive. When we purchased our home, we did so with the understanding that the vacant land across the street would either be used for offices or single-family homes. The construction of high -density apartments will significantly affect the safety and quality of life in our community. The addition of 217 apartment units will add more than 500 people to an already crowded area. This will not only add to the already congested traffic situation, but will also tax our already overcrowded schools. The parking lot at Gerald Ford School is already to the point of overflowing into the surrounding grass play areas. As a law enforcement officer, I am very concerned about the safety of children walling in the area of Washington and Fred Waring. I can't remember a week when there wasn't at least one accident in the area. Although we don't live in the city of La Quinta, we do a great deal of business there. We also have family members who live in the city. We are asking that you strongly consider the quality and safety of our neighboring convnunities as well as your own. Please do not allow apartments to be built in this area. Paul Abshire Shari Abshiress` (1 t, ,,�,� f ; 0 G3 05'-05-02 21:12 RECEIVED FROM: P.01 08-01-02 15:05 MICHAEL J LOCONTE ID=7603608701 City Council and Honorable Mayor of The City of La Quinta P.O. Box 1504 76-495 Calle Tampico La Quinta, California 92253-1504 lC:11lue Michael J. Loconte 20 Tucson Circle Palm Desert, CA 92211 August 1, 2002 (By Fax Transm�sion) To The City Council and Honorable Mayor of The City of La Quinta, Please accept this letter (and two page attachment) from a concerned citizen as regards tentative track map number 30550. Please include this letter and attachments for review by the City Council and Honorable Mayor in advance of the meeting scheduled for Tuesday, August 6, 2002. Thank you for your time and consideration_ 11" ltyqq Michael J. Loconte (attachments) 6,37 08-01-02 15:25 RECEIVED FROM:7603608701 p.021 08—F1-02 15:05 MICHAEL J LOCONTE ID=7603608701 P-ra::�. It would appear that there is considerable debate and anxiety as regards tentative track map number 30550 and requested zone changes and amendments to the General Plan. Therefore, this compromise solution is proposed before the City Council and Honorable Mayor of The City of La Quinta with respect to tentative track map number 30550 and requested zone changes and amendments to the General Plan_ The request is - that all zoning now labeled High Density Residential ("RH") contained in tentative track map number 30550 be changed and approved to zoning for Single Family Homes only. As an alternative proposal to the proposal outlined immediately above, I respectfully request the following compromise solution before the City Council and Honorable Mayor of The City of La Quinta with respect to tentative track map number 30550 and requested zone changes and amendments to the General Plan. This alternative request is: that the zoning contained in Lots 1 and Lots 2 now labeled as High Density Residential ("RH") contained in tentative track map number 30550 be changed and approved to zoning for Single Family Homes only. Should the City Council and Honorable Mayor of The City of La Quinta approve tentative track map number 30550 and requested zone changes and amendments to the General Plan as they are presently requested, it would appear that the resulting permanent consequences would at the least be: 1) an undue concentration of High Density Residential ("RH") would be narrowly developed in an area which is already at the saturation point for such housing. By way of documentation, approximately 1/3 of a mile North of the proposed site are HUD homes for Senior Citizens and approximately 1 mile from the proposed site there are newly constructed High Density Residential Apartment Units. Both of these High Density Residential Units are on the East Side of Washington, as are the proposed units. rj$ 08-01-02 15:25 RECEIVED FROM:7603608701 P- 03 08-01-02 15:06 MICHAEL J LOCONTE ID=7603608701 P.04 -2- 2) The City of La Quinta would be effectively doubling the amount of High Density Residential Housing potentially available in all of La Quinta because the proposed zone changes would allow up to approximately 700 total High Density Residential Units to be constructed, not just the 208 that are presently planned. By way of documentation, The City of La Quinta presently has approximately (in 5 different locations) a total of 562 units of High Density Residential Housing on approximately 60 acres. This proposed project alone would more than double all of the High Density Residential units in La Quinta. 3) a detriment to La Quinta and surrounding areas of Indian Wells and Palm Desert as more desirable single family homes could not be developed. The land in question, which given its unique proximity to what is becoming the center of the Coachella Valley, is highly sought after by a large influx of young families. By way of example, single family homes in the Tucson Homes development (when you can find one for sale there) tend to sell quickly (less than 45 days on the market) and the selling price is generally within 10% or less of the asking price. This condition exists because there is a scarcity of single family homes. 4) a potential significant worsening of the traffic situation on Washington street and the surrounding localized areas, especially during the morning rush and evening rush periods. The traffic situation cannot be underestimated since parking spots for 500 cars are contemplated for the initial development of 208 High Density Residential Units. At that ratio of 2.40 parking spots for each High Density Apartment Unit, well over 1,600 parking spaces would be needed. Furthermore, the rationale for citizens opposing the tentative track map number 30550 and requested zone changes and amendments to the General Plan as they are presently requested is that HCD has traditionally been an advocate for not concentrating High Density Residential ("RH") in any one area. To logically conform to the Housing Element standards, HCD consistently seeks to integrate such High Density Residential projects throughout the community. Development of the proposal as it currently stands would mean that The City of La Quinta would effectively DOUBLE the amount of High Density Residential that would be potentially available in all of La Quinta. Such an outcome is inconsistent with the norms established by the Housing Element and runs contrary to the existing standards of La Quinta, Indian Wells and Palm Desert. 08-01-02 15:25 RECEIVED FROM:7603608701 P•04 Aug-06-2002 03:OBpm From -THANE INTERNATIONAL +17607770214 �T-255 P 002/002 F-196 C�cuk-41 Ck � .ems � w�� X�.e.�ss � Y Gp,��E.e�us ,�,�,�,evi✓.P ,Qv-�i�JlN�7 of 7-siE o2Z • /2 DES cF L Dn�inr.�2G/.mac_ 7'0 7APe �i 72P .4idCs 74�9 71-f4f jAe.P?t-E ,N 77p� h1lol-Y ,P�rD�i�rTlty ��j . //�t' /1�.s6`id �-Cr✓GE�,c� ,.S �N� ��/GR �F�.�� ✓sE Tb T;'% -SYE4T 6. %vr 8E JOv. S iyi s rE'py� C'q�v F.yY whwzz.F Trwe, AW-4 A49 *W.b 64 .g,44,e rp �iv��•�-sE �.J vs� . � ,i�� i � � rh T�i�'.s c s��.Er3 G'o v� 46Go1r P b tt Tff Yv.lo 4, Pe Vi"E 7kG .ate �p9/}7S /�T�,P�Ec;7oc� l��t��rJ /�S �i-2E�Y g rr�,2r v�✓b�2�vS iN�.PsF�r»,J u% ry ryJy�vr rn�tivY �}Gc,.dF�T.� ��j°��i.�G lE ��fT �✓os.-�_ /�GE�3SE ar> T.V. 791,t/z- A4/0 YorF do��E pe�P�sE�1 ��.��,�� •a✓b� ~%WOK fed F�i� l �✓,Q �r�� 08-06-02 16:03 RECEIVED FROM:+17607770214 P•02 Aug-06-2002 03:O8pm Prom -THANE INTERNATIONAL +17607770214 T-255 P 001/002 P-196 F A X C 0 V E R S H E E T dip DATE: Name of Person - Company . � Name: To: Fax Number: Regarding: FRoM: emel s ;fteAa /a1 Phone: J b0" q4T$ Ext: Fax: TOTAL PACES (including cover sheet) a REmARKs: C Urgent ❑ For Your Review ❑ Reply ASAP ❑ Please Comment Note to Receiver: If you did not receive or carmot read all of the ges, please contact me immediately at „ i©iv + r 08-96-92 16:03 RECEIVED FROM:+17607770214 P.01 Juan A. Arriola 78215 Crimson Ct. La Quinta, CA 92253 CA— 4'. )z-f �1��.�..�T--Q-- C�.°,.+;c.�-�.� ��c. �y�,.t�Y.,h.t�'r�-t�l � �U�-'�r'`-�-w-� 77 NO p M, LO I A U 0 .... .... -t7� 7 P--'art' 3: for-"W. ->Mm �6/0&-- Desert Breezes Homeowners Association August 6, 2002 Re: Dutch Parent Proposed Project at the Northeast Corner of Fred Waring and Washington Good Afternoon Honorable Mayor and Members of the City Council My name is Cindy Finerty and I reside at 43592 Via Badalona in Palm Desert and I thank you for allowing me to speak this afternoon. I have petitions from Desert Breezes with over 140 signatures which I would like to leave with you this afternoon. We regret the small number but many of our homeowners are away for the summer. However, for those of us who tough it out through the summer, our main concern is traffic, traffic and traffic. Desert Breezes residents cannot safely turn left onto Washington or left onto Fred Waring. Suffice it to say we have become well acquainted with Warner Trail. Allow me to quote from La Quinta's General Plan adopted March 20, 2002 referencing the Traffic and Circulation Element, specifically Policy 2 as this section provides valuable insight into how this project should be approached. For example: Policy 2 Coordinate and cooperate with Cal Trans, CVAG, Riverside and adjoining cities to assure preservation of capacity and maximized efficiency along Washington Street, Jefferson Street, Highway 111 and other major roadways. Program 2.1: Maintain a liaison with adjoining cities, CalTrans, CVAG, Riverside County planning and engineering staffs to study and implement effective means of preserving and improving capacity along Interstate-10 and its interchanges, Washington Street, Jefferson, Street, Highways 111 and other major roadways serving inter -city traffic. Strategies shall include but are not limited to synchronized signalization, consolidation of access drives and restriction of access, construction of additional travel and turning lanes, raised median islands, and improvements to critical intersections. CO 9 3 Program 2.2: Review new and redeveloping projects along Washington Street, Adams Street and Highway 111 with the intent of limited access and aligning and/or consolidating access drives in a manner which maximizes the use of existing and planned signalized intersections. I would also like to quote from La Quinta's Master Environmental Assessment adopted March 20, 2002 referencing Section 2.0 Traffic and Circulation, specifically Policy 2.6.2 Roadway Capacity Preservation. 2 6 2 Roadway Capacity Preservation Along major arterial roadways, such as Highway 111, Washington Street, Jefferson Street, and major east -west streets, access from adjoining property should be controlled and limited. In more densely developed areas, limited access and median island will also improve roadway operation for vehicles and pedestrians. Coordinating and cooperating with adjoining cities and maintaining a liaison with adjoining cities is critical because, as some of you may know, Palm Desert was not involved in the traffic study despite that fact that one-half of Washington is in Palm Desert. I provided Palm Desert staff a copy of the traffic study after obtaining a copy from the City of La Quinta on July 29, 2002. Desert Breezes trusts the Council has reviewed the memo from Mark Greenwood, Palm Desert's Engineering Manager as well as the letter from Phil Drell, Director of Community Development, both dated 8/1 /02. Program 2.2 references an intent to limit accesses. Many recall that when plans were being discussed with adjoining cities to widen Washington, it was agreed there would be no access points on Washington between Fred Waring and Darby. We agree. We all understand the importance of following our cities general plan.. Therefore, we are respectfully requesting the La Quinta City Council vote today to follow their General Plan as stated above in Policy 2 and coordinate and cooperate with adjoining cities. Specifically, correspondence detailing traffic study deficiencies from Mr. Greenwood and Mr. Drell should be addressed. The residents at Desert Breezes wholeheartedly agree that the City of Palm Desert should be afforded the opportunity to represent its citizens with regard to the traffic study. The developer's traffic study was based upon 5.86 trips per unit per day resulting in 4,366 trips for the high density residential projects (page 13, 745 units x 5.86 trips = 4,366). We believe this number is low. So, does Palm Desert's Engineering Manager, Mark Greenwood. Mr. Greenwood, in his 8/1/02 memo, referenced that ITE Land Use Code 230 is clearly stated to be single-family ownership units, not apartments. But, this was the code erroneously used in this traffic study reflecting 5.86 trips per day. Mr. Greenwood suggested Land Use Code 220, Apartment with 6.63 daily trips per unit or Code 221 Low -Rise r 9 =� Apartment with 6.59 trips per unit being more appropriate. Mr. Greenwood further stated "The multi -bedroom units should use even higher trip generation rates." We know that over 60% of this proposed project on Lot 3 will be multi -bedroom units — two and three bedroom apartments. Therefore, according to Mr. Greenwood, these units should use a higher trip generation rate. Multi -bedroom units are commensurate with single family homes. Generally, the trip standard for single family homes is 10 trips per day which would equate to 7,450 trips (745 units x 10 trips). We suggest that the real number of trips is somewhere between 4,366 and 7,450 and, if we split the difference, the number would be 5,908 trips (11,816 / 2) . The traffic study and developer state the daily trip generation for their proposed zoning designation is less than that generated by the existingrGeneral Plan designation. However, as you can see from the chart below, that is not the case when accurate trip numbers are used. Proposed Existing Our Projection High Density 4,366 2,373 5,908 Community Commercial 12,543 11,980 12,543 Commercial Park 126 0 126 General Office 0 3,697 0 Total 17,035 18,050 18,577 (+ 527 trips) C+l,s�,;? a ) These numbers, of course, do not allow for a possible density bonus as cited on page 6 of the staff report which could add another 25% or 186 apartments with associated traffic at a later date. But we can extrapolate the numbers and conclude: 745 units + 186 density bonus = 931 units. 931 x 5.86 = 5,456 trips 931 x 10 = 9,310 trips Or if we split the difference, (5456 + 9310 = 14,766 /2 =) 7,383 trips. Mr. Rowe stated at the 7/23/02 Planning Commission Meeting that the commercial users on Fred Waring were both high density. This proposed project simply contains too much high density. (j 9 i For these reasons and those referenced by Mr. Greenwood, we believe the traffic study is flawed and that a negative declaration of environmental impact cannot be approved tonight. Further, there are no compelling reasons to change the zone this evening, but there are many compelling reasons to grant a continuance to allow adequate time for these issues to be addressed. Respectfully submitted, Cindy Finerty Gar nug o6 o2 o5:33P GOLD conST ENTERPRISES 714 279 1131 P•2 Page 1 of 1 Eva From: <Larrblan(cDaol.com- To: tje"@goldcoastert.com> Sent: Saturday, August 03, 2002 1 "1:29 AM Subject: Re, Development Dear Jerry Please inform Mayor John Pena and the La Quinta city council members that we are unalterab;y opposed to have the commercial development on Fred Waring Drive opposite Palm. Royale to include an auto body,' shop and other offensive businesses so close to family homes. We also have ,great reservation about high density residential complexes unless they are owner occupied instead of rental units. All of the above would lower the value of our property and make Palm Rovale undesireable. They would also add to the tragic problems of the area Larry and Blanche Mathre 78469 Indigo -- Palm Royale 8/5/2002 r) w :7 1 a�- 9: 07f, m . g .6 — oa— Development Option for Northeast Corner of Washington and Fred Waring Submitted by Wayne Cribb August 6, 2002 Background: Currently there are proposals on the table to subdivide and rezone sections of land in the city of LaQuinta at the northeast corner of Washington and Fred Waring. Differences of opinion exist as to what should be developed in the area. Ideas include a storage facility, professional facilities, high -density apartments, and commercial development. The most recent proposal includes subdividing and rezoning the land and providing 745 high density residential apartments 62% of which are 2 and 3 bedrooms. This is unacceptable to the surrounding neighborhood because of the undesirable visual impact of the three story 36 foot high buildings and the undesirable impact on already stressed traffic at the Washingtom and Fred Waring intersection. Moving to Fast: LaQuinta, Indio, Palm Desert, Indian Wells, and Bermuda Dunes are all affected by the development decisions that will be made. The timing for a decision could not have been worse. In August many of the area residents are out of town away from the heat and are unaware and/or unable to share their views with the city leaders. We are moving too fast when in fact there is no pressing need to decide now. This is too important a decision and too many people are impacted. All of the proposals to date are a win -lose situation. Somebody wins and somebody loses. We need to arrive at a win -win decision where all the surrounding communities benefit and also provide financial benefits to the city of LaQuinta. Thinking Too Small: Each of the proposals submitted so far are unsatisfactory to one or more elements of the area communities. So somebody will be unhappy with any decisions made today. Also all of the development ideas submitted include subdividing the area and building high - density facilities that in the big picture are unsatisfactory for a healthy and beautiful growth of our community. We are thinking too small. We all should stand back and think in terms of what would be the best development to have that would be the friendliest to all of the adjacent communities. An Option: One development idea that would be a beautiful asset to the area communities would be a resort hotel. Not a Motel 6 type but a Marriott type. An added bonus for the city of LaQuinta would be the occupancy tax that they would get. Recommended Action: The best decision today would be to make no final decision. Instead it is recommended the city leaders authorize a study to outline the course of actions and timeline necessary to bring in a resort facility into the location. r 9 3 e? ►R p . ,, a -'z Good Evening Honorable Mayor and Members of the City Council. My name is Judith Mandel and I reside at 43-686 Via Montego in Palm Desert. My husband and I have lived at Desert Breezes since 1989. I am a professor at College of the Desert and it is no secret that our schools are currently overcrowded. Apartments will exacerbate these conditions, commercial offices will not. I was told that in the three story apartment buildings there are no plans for elevators. I am disabled and wear a leg brace. Why is the developer asking tenants to carry their groceries up three flights of stairs especially during our hot summers? This is most probably a violation of the Aid to Disability Act (ADA). We, the homeowners, have no way of knowing how many total number of persons will be living in each of the 208 apartments. We have no way in knowing how the mix of one bedroom, two and three bedrooms will be configured. We do know that over sixty percent (60%) of the mix is two and three bedrooms. We also have no way of knowing how much traffic will be generated since we don't know how many persons will live there. We also don't know how many personsinight live in the 537 apartments planned for lots 1 and 2. Mr. Rowe's statement at the July 23 planning Commission meeting that the commercial users on Fred Waring were both high density is also of concern to us. We don't want to become another Orange County with all the traffic congestion. Not only does trafficncongestion but noise and pollutants. e Finally, page 6 of the staff report states "The applicant has withdrawn the Specific Plan application to consider providing affordable units utilizing Section 9.60.270 of the Zoning Code. This section would allow a density bonus of affordable units and other incentives under approval at a later date." As I understand this, the density bonus would allow another twenty-five percent (25%) or fifty-two (52) apartments with associated traffic and congestion to be entertained by the Planning Commission and City Council at a later date. We object to the thirty-six (36) foot height and don't believe that three story high buildings are compatible with the neighboring area. Why are the apartments proposed located right in the middle of the property? Is this property being developed coherently or in piecemeal? Page 3 of the Staff Report says the remaining lots of the Tract Map will remain vacant until future development proposals are submitted by other interested partners. We believe that before approval of the project is considered that we see what the entire seventy-seven (77) acre site will look like instead of the proposed piecemeal approach being taken with only a specific plan being submitted for lot 3. When Washington was being designed to be widened, the commercial office zoning was deemed appropriate. It was also deemed appropriate in the General Plan adopted this past March. The applicant was aware of the General Play beifig amended and did not suggest a change of zone. Indian Wells, Patin Desert, La Quint€t and Riverside County participated in the widening project, spending considerable time and effort jointly in working out the final design. If I am not mistaken, there were to be no access points on Washington, a major artery between Fred Waring and Darby. This still makes sense. Why change a well thought out plan that benefits so many? The continuous efforts by property owners trying to change zoning since 1991 are of major concern to surrounding neighbors. We would appreciate the City Council and members of the community reviewing the zoning changes that have taken place since Riverside County gave these lots to La Quinta. Thank you. TWlv1 4 4v QdArw COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Public Hearing on Certification of an Addendum to Environmental Assessment 2001-435 and Approval of Tentative Tract Map 30331 Amendment #1, A Request to Subdivide 5.1 ± Acres into 12 Single Family and Other Common Lots Located on the North Side of Avenue 50, Approximately 1,262 ± Feet West of Jefferson Street Applicant: Santa Properties and Development LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: �I Adopt a Resolution of the City Council certifying an Addendum to Environmental Assessment 2001-435, subject to Mitigation Measures being implemented; and Adopt a Resolution of the City Council approving Tentative Tract Map 30331 Amendment #1, subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The low density residential site, located on the north side of Avenue 50 and 0.23 miles west of Jefferson Street, is vacant and surrounded by residential developments currently under construction. Property History On December 18, 2001, the City Council certified a Mitigated Negative Declaration and approved a 7-lot residential subdivision for this property by adoption of Resolutions 2001-163 and 2001-164, allowing 0.42 acre to 0.63 acre lots fronting onto a private cul-de-sac street. The approved subdivision map showed single family lots on the west side of the street for Lots 1-6 while Lot 7 is the northerly -most lot (Attachment 1). Project Request This Map Amendment proposes 12 single family lots on a private cul-de-sac street measuring 37' wide with access coming from Avenue 50, a public street. Typical lot sizes are 1 15' wide by 109' long 0 3,021 square feet) and larger depending on their location in the gated development (Attachment 2). Common Lots "C" through "F" on the tract's south boundary are proposed for landscaping, water retention, and meandering sidewalk. Traffic access to and from the site is limited to right-in/right-out movements. Under this new map design, the location of the cul-de-sac street has been shifted from the east side of the development to the center with lots on each side of the 830-foot long street. Lots are typically 9,000 ± square feet smaller than the original project which increases the number of units per acre to 2.3 from 1.3. Planning Commission Review On July 23, 2002, the Planning Commission, on a 4-0 vote, adopted Resolutions 2002-081 and 2002-082, recommending to the City Council certification of an Addendum to EA 2001-435 and approval of Tentative Tract Map 30331 Amendment #1, subject to findings and conditions (Attachment 3). Public Notice This project was advertised in the Desert Sun newspaper on July 26, 2002, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. Agency Comments A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Conclusion The proposed subdivision has been designed to comply with all City development standards. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council certifying an Addendum to Environmental Assessment 2001-435, subject to Mitigation Measures being implemented; and Adopt a Resolution of the City Council approving Tentative Tract Map 30331 Amendment #1, subject to findings and conditions; or 2. Do not approve the above Resolutions; or 3. Provide staff with alternative direction. Respectfully submitted, errqTHerma�, Community Development Director Approved for submission by: " Thomas P. Genovese City Manager er Attachments: 1. Approved Tract Map Exhibit 2. Proposed Tract Map Exhibit 3. July 23, 2002, Planning Commission Minutes (Excerpt) RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO A MITIGATED NEGATIVE DECLARATION (EA 2001- 435) PREPARED FOR TENTATIVE TRACT MAP 30331 AMENDMENT #1 CASE NO.: ENVIRONMENTAL ASSESSMENT 2001-435 APPLICANT: SANTA PROPERTIES AND DEVELOPMENT LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 6th day of August, 2002, hold a duly noticed Public Hearing to consider an Addendum to Environmental Assessment 2001-435 for Tentative Tract Map 30331 Amendment #1, ("Proposed Project") located on the north side of Avenue 50, approximately 1,262 feet west of Jefferson Street, more particularly described as follows: APN's: 649-520-010, 649-520-012, 649-520-013 Portion of the East 1 /5 of the West %2 of the SE t/4 of Section 32, TSS, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of July, 2002, hold a duly noticed Public Hearing to consider an Addendum to Environmental Assessment 2001-435 for Tentative Tract Map 30331 Amendment #1, and on a 4-0 vote, recommended certification by adoption of Resolution 2002-081; and WHEREAS, the City Council of the City of La Quinta, California, did, on the 18th day of December, 2001, hold a duly noticed Public Hearing to consider Environmental Assessment 2001-435 for Tentative Tract Map 30331 and, by a 5-0 vote, adopted Resolution No. 2001-163 certifying the Mitigated Negative Declaration; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970," as amended (City Council Resolution 83-68), in that the Community Development Department has prepared an Addendum to EA 2001-435 and has determined that although the proposed Tentative Tract Map 30331 could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the prior assessment as certified by the City Council on December 18, 2001, by adoption of Resolution No. 2001-163. WHEREAS, a Notice of Intent to Adopt an Addendum was posted with the Riverside County Recorder's office on June 19, 2002, by the Community Development Department; and A� '! P:\Greg T\ResoccEA435 Santa.wpd Resolution No. 2002- EA Addendum for Tentative Tract Map 30331 Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 2 WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun Newspaper on July 9, 2002, for the July 23, 2002 Planning Commission meeting and July 26, 2002, for the August 6, 2002 City Council meeting as prescribed by Section 13.12.100 (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners within 500 feet of the tract map site. To date, no comments have been received from adjacent property owners; and WHEREAS, on June 6, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and NOW THEREFORE, BE IT RESOLVED by the City Council, as follows: SECTION 1: The above recitations are true and correct and are adopted as the findings of the City Council. SECTION 2: The City Council finds that the Addendum was prepared and processed in compliance with CEQA Guidelines (§ 15164) and the City's implementation procedures, and that mitigation measures identified in the Mitigated Negative Declaration have been incorporated into the Proposed Project and that these measures mitigate any potential significant effect to a point where clearly no significant environmental effects will occur as a result of this Project. SECTION 3: No substantial changes have occurred with respect to the circumstances under which the Proposed Project will be undertaken, which will require major modifications or revisions to the Environmental Assessment, due to the involvement of new significant environmental effects or a substantial increase in the severity of the previously identified significant effects. SECTION 4: No new information of substantial importance which was not known, and could not have been known, with the exercise of reasonable diligence, at the time the Environmental Assessment was adopted, has become available which shows any of the bases described in CEQA Guidelines Section 15162(a)(3), for requiring an Environmental Impact Report. SECTION 5: Based on these findings and the Addendum, the City has determined that no Environmental Impact Report is required or appropriate under Public Resources Code Section 21166, and that an Addendum is sufficient to make the prior r. Environmental Assessment apply to the Proposed Project. t r �l P:\Greg T\ResoccEA435 Santa.wpd Resolution No. 2002- EA Addendum for Tentative Tract Map 30331 Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 3 SECTION 6: The Proposed Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified. SECTION 7: The Proposed Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants, or animals, or eliminate important examples of the major periods of California history, or prehistory. SECTION 8: There is no evidence before the City that the Proposed Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. SECTION 9: The Proposed Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by City Council Resolution No. 2001-163. SECTION 10: The Proposed Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Proposed Project. SECTION 11: The Proposed Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. SECTION 12: The City Council has fully considered the proposed Addendum, underlying Mitigated Negative Declaration and the comments received thereon. SECTION 13: The Addendum reflects the independent judgment and analysis of the City Council. SECTION 14: The location of the documents which constitute the record of proceedings upon which the City Council decision is based, is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California r. n 92253, and the custodian of those records is Jerry Herman, Community Development t 0 Director. ^ 0 P:\Greg T\ResoccEA435 Santa.wpd Resolution No. 2002- EA Addendum for Tentative Tract Map 30331 Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 4 SECTION 15: Based upon the Addendum and the entire record of proceedings, the Proposed Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 711.2. SECTION 16: The City Council has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). SECTION 17: The Addendum to EA 2001-435 is hereby certified by the City Council. SECTION 18: The Community Development Director shall cause to be filed with the County Clerk a "Notice of Determination" pursuant to CEQA Guideline § 15075(a) once reviewed by the City Council. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6tn day of August, 2002, by the vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California P:\Greg T\ResoccEA435 Santa.wpd ADDENDUM TO ENVIRONMENTAL ASSESSMENT AND MITIGATED NEGATIVE DECLARATION (CEQA GUIDELINE 15164) FOR TENTATIVE TRACT MAP 30331, AMENDMENT #1 SUBDIVIDING 5.16 ACRES INTO 12 SINGLE FAMILY LOTS P:\Greg T\SantaPEA Add435.wpd 1 The City of La Quinta, as lead agency under the California Environmental Quality Act, Public Resources Code section 21000, et seq. ("CEQA") has prepared this Addendum pursuant to CEQA Guideline 15164. This is an Addendum to Environmental Assessment 2001-435 (EA) that the City adopted December 18, 2001. The purpose of this Addendum is to document the change in the map from 7 to 12 lots, to be secured through approval of: TENTATIVE TRACT MAP 30331, AMENDMENT #1 This is referred to as "the Revised Project." All mitigation measures included in EA 2001-435 are incorporated into this document by this reference. The Revised Project consists of 5.16 acres located on the north side of Avenue 50, west of Jefferson Street. The Revised Project will result in the creation of 12 residential lots and lettered lots for street and retention basin uses. The City has determined that the proposed residential development will be consistent with the density and character of the adjacent residential development, and will be consistent with the goals, policies, and objectives of the City's General Plan. The Revised Project does not propose any change to the land uses proposed in the original map, only the addition of 5 lots. The City has compared the impacts of. the Revised Project with those impacts analyzed in the Environmental Assessment and finds as follows: Air Quality The original project would have created 7 single family homes on 5.1 acres. Seven residential units would have generated 67 daily trips. The Revised project will create 12 lots, and result in 12 single family homes, which will generate 115 vehicle trips per day. The impacts to air quality from these trips will be only fractionally higher than those originally analyzed, as shown in the Table below. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 2.97 0.11 0.61 -- 0.01 0.01 Daily Threshold* 550 75 100 150 Based on 115 trips/day and average trip length of 5 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. 09 P:\Greg T\SantaPEA Add435.wpd 2 Impacts to air quality will be substantially the same as those previously analyzed. Cultural Resources The impacts of the Revised Project will be identical to those previously analyzed. The addition of lots will not alter the need to grade the entire site. Potential impacts to cultural resources had been previously mitigated and approved by the City's Historic Preservation Commission. Geology and Soils Impacts associated with seismic hazards and soils will be no greater than those previously analyzed. The addition of five lots on the site will not change any of the City's requirements for geotechnical analysis, and for construction methods to mitigate potential impacts. Water Resources Impacts to water resources will be only marginally greater with the implementation of the Revised Project. There will be an additional 5 homes on the land, which will utilize domestic water. The City will impose the same standards and requirements as would have been imposed on the 7 lot subdivision. Retention facilities are proposed in the same location at the south end of the tract as with the original tract. Noise Impacts will be no greater than previously analyzed. The mitigation measures included in the previous tract will apply to the Revised Project, and the distance from the right of way to the first houses on the Revised Project will be slightly increased. The City finds that consideration of the Revised Project does not call for the preparation of a subsequent Environmental Assessment and Mitigated Negative Declaration pursuant to CEQA Guideline 15162 or Public Resources Code Section 21166, in that the Revised Project does not involve: 1 . Substantial changes to the project analyzed in the Environmental Assessment and Mitigated Negative Declaration which would involve new significant effects on the environment or substantially increase the severity of previously identified impacts; 2. Substantial changes with respect to the circumstances under which the project is being undertaken which would involve new significant effects on the environment not analyzed in the Environmental Assessment and Mitigated Negative Declaration; or 3. New information of substantial importance which would involve new significant effects on the environment not analyzed in the Environmental Assessment and Mitigated Negative Declaration which substantially increase the severity of previously identified impacts. t J� 010 P:\Greg T\SantaPEA Add435.wpd 3 Environmental Checklist Form City Council Resolution 2001-163 1. Project Title: Tentative Tract Map 30331 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Christine di lorio, 760-777-7125 4. Project Location: North side of Avenue 50, West of Jefferson Street 5. Project Sponsor's Name and Address: Santa Properties 49105 Casa del Oro La Quinta, CA 92253 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Tentative Tract Map to subdivide 5.1 acres into 7 single family lots, two street lots and two landscaping or retention lots. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Low Density Residential South: Avenue 50, Low Density Residential West: Low Density Residential East: Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable 1 G:\WPDOCS\Env Asses\EACkIstTT30331.WPD 1 011 Environmental Factors Antially Affected: • The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. 0 I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Si G:\WPDOCS\Env Asses\EACkIstTT30331.WPD _ 012 • • Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance G:\WPDOCS\Env Asses\EACkIs1TT30331.WPD 0I3 • • Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit CIR-5) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR, page 5-12 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (Master Environmental Assessment 5-29, 5-32) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to non-agricultural use? (Aerial photographs) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X X 9 X X X X X X IV. BIOLOGICAL RESOURCES: Would the project: 4 014 • a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, Exhibit 5-1) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 5-2 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 5-2 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (Master Environmental Assessment, p. 5-2 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment 5-5) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Cultural Resources Assessment for Tentative Tract 30331," Archaeological Advisory Group, September 2001) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Cultural Resources Assessment for Tentative Tract 30331," Archaeological Advisory Group, September 2001) c) Disturb or destroy a unique paleontological resource or site? (Lakebed Delineation Map) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Cultural Resources Assessment for Tentative Tract 30331," Archaeological Advisory Group, September 2001) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: ►94 X X /9 KI X X X X 015 • i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (General Plan EIR, Exhibit 4.2-3, page 4-35) ii) Strong seismic ground shaking? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) iii) Seismic -related ground failure, including liquefaction? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) iv) Landslides? (General Plan EIR, page 4-30 ff.) b) Result in substantial soil erosion or the loss of topsoil? (General Plan EIR, page 4-30 ff.) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? ("Geotechnical Investigation Proposed 7 Lot Residential Subdivision...," Sladden Engineering, August 2001) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, page 4-30 ff.) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Master Environmental Assessment 5-32) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application Materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application Materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application Materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) X X X X X X X X X X X X X X 17 1G 016 • g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (Master Environmental Assessment p. 6-11) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Master Environmental Assessment 6-26; 6-27) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR, page 4-57 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off - site? (General Plan EIR, page 4-30 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR, page 4-30 ff.) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR, page 4-30 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate. Map or other flood hazard delineation map? (Master Environmental Assessment 6-13) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment 6-13) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Specific Plan Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (Master Environmental Assessment 2-11) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment 5- 5) X. MINERAL RESOURCES: Would the project: X X X X X X X N. X X � � 1 017 C] • a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment 5-29) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment 5-29) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? ("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project?("Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331...," October 2001) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Master Environmental Assessment) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure) ? (General Plan, page 2-14) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, page 4-3 ff. ) Police protection? (General Plan MEA, page 4-3 ff. ) M. X R. X 11 X /1 R. X A& • • Schools? (General Plan MEA, page 4-9 ff. ) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, page 4-14 ff. ) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, page 4-126 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, page 4-126 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, page 4-126 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (General Plan EIR, page 4-126 ff.) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, page 4-24 b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-24 ) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, page 4-27) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, page 4-20) X X X X X X X X X /1 X X X t l� 0 019 0 • e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, page 4-20) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, page 4-28) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII . EARLIER ANALYSIS. X X GI X ►4 X Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 1992. SCAQMD CEQA Handbook. 10 LIM General Plan, City of La Quinta, 1992. City of La Quinta Municipal Code Cultural Resources Assessment for Tentative Tract 30331, Archaeological Advisory Group, September & October, 2001. Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331 in the City of La Quinta, CA, Synectecology, October, 2001. Geotechnical Investigation Proposed 7 Lot Residential Subdivision Avenue 50 West of Jefferson Street, Sladden Engineering, August 2001. 11 1 021 Addendum for Environmental Assessment 2001-435 III. c) The proposed project will generate air pollution primarily from the operation of motor vehicles. The 7 single family residential units will generate approximately 67 trips per day'. Based on this trip generation, the project at buildout will generate the following pollutants. Running Exhaust Emissions (pounds/day) PM 10 PM 10 PM 10 CO ROC NOx Exhaust Brakes Tires 50 mph 1.73 0.07 0.35 -- 0.01 0.01 Daily Threshold 550 75 100 150 Based on 67 trips/day and average trip length of 5 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75*F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. As demonstrated in the Table above, the proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District. The Coachella Valley is a non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The construction of the proposed project has the potential to generate dust, which could contribute to the PM 10 problem in the area. In order to control PM10, the City has imposed standards and requirements on development to control dust. The applicant will be required to submit such a plan prior to initiation of any earth moving activity at the site. In addition, the potential impacts associated with PM 10 can be mitigated by the mitigation measures below. 1. No earth moving activity shall be undertaken without the review and approval of a PM 10 Management Plan. 2. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. Institute of Transportation Engineers, "Trip Generation, 6th Edition." Rate calculated for single family residential, at 9.57 trips per day. G:\WPDOCS\Env Asses\EAAddTT30331.WPD 1 0?2 3. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 4. Construction personnel shall be informed of ride sharing and transit opportunities. 5. Cut and fill quantities will be balanced on site. 6. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 7. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 8. All disturbed areas shall be treated to prevent erosion until the site is constructed upon. Pad sites which are to remain undeveloped shall be seeded with either a desert wildflower mix or grass seed. 9. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. 10. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 1 1 . All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. 12. All buildings on the project site shall conform to energy use guidelines in Title 24 of the California Administrative Code. With the implementation of these mitigation measures, the impacts to air quality from buildout will not be significant. V. b) A cultural resource survey and resource recovery were conducted for the subject property2. The assessment recommended the completion of trenching on the site, to quantify resources below ground. The trenching was completed, and results submitted to the Historic Preservation Commission for review and approval. The resulting report found that all potential impacts had been 2 " Cultural Resources Assessment for Tentative Tract 30331,"" Archaeology Advisory Group, i4 September 2001. G:\WPDOCS\Env Asses\EAAddTT30331.WPD 2 023 • U mitigated, and that no further mitigation measures were required. The impacts to cultural resources from development of the proposed property will be less than significant. VI. a) i) & ii) The proposed project lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. VI. b) The subject property is subject to soil erosion due to wind. The City will implement requirements for a PM 10 management plan, which will control this hazard (please see Air Quality, above). These requirements will reduce potential impacts to a less than significant level. VIII. b) Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The development of the project site will require domestic water. The project proponent will be required to implement the City's standards for water conserving plumbing fixtures and on -site retention, which both aid in reducing the potential impacts associated with groundwater. The proposed project will also meet the requirements of the City's water -conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. VIII. c)-e) The City requires that all construction projects retain the 100 year 24 hour storm on -site. This will control the amount of runoff which exits the site during a storm. The park's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. The creation of areas which are mostly sod will encourage percolation of water into the soil. The design of the park includes depressions where the fields are located, to assure adequate detention of storm water. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. G:\WPDOCS\Env Asses\EAAddTT30331 .WPD 3 O?� XI. a► & c) A noise analysis was prepared for the proposed park project'. The study found that the existing noise environment generates noise levels at a distance of 50 feet from the centerline of Avenue 50 were 68.5 dBA CNEL. At buildout of the General Plan, this same noise level will reach 73.3 dBA CNEL without mitigation. The City's standard for useable back yard areas on residential lots is 60 dBA CNEL. Several designs for front entry walls were further discussed with the noise engineer following completion of the noise study'. In order to mitigate the potential impacts associated with traffic noise, the following mitigation measures will be implemented. 1. A 6 foot wall on top of a one foot berm shall be constructed on the southern property line of lot 1 . This wall will extend along the eastern property line of lot 1 northerly, to intersect with the entry gates for the proposed project. Said entry gates shall be made of a solid material. 2. On the east side of the entry drive, the project proponent shall place a 6 foot wall on a one foot berm from the entry gate northerly to the northernmost point of Lot D, and extend the wall easterly to the eastern property line, to connect with the wall required in mitigation measure #3, below. 3. A 6 foot wall on a 1 foot berm shall be constructed along the eastern and western property lines, from the walls on the southern frontage of the property northerly to the northern property boundary. The study also found that the project's construction could impact residential units located adjacent to the subject property. In order to mitigate these potential impacts, the study imposes the following mitigation measures: 1. All internal combustion equipment operating within 500 feet of any existing occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary equipment (e.g. generators and compressors) shall be located as far as practical from adjacent, occupied residential units. These mitigation measures will reduce the potential impacts associated with noise at the subject property to a less than significant level. 3 a "Noise Study for Construction and Operation of Residential Land Uses on Tentative Tract 30331..." Synectecology, October, 2001. Personal communication, Todd Brody, November 15, 2001. G:\WPDOCS\Env Asses\EAAddTT30331.WPD 4 ►� _M O N 0 0 0 0 N in (41 It 110 oAr 2 0 mod' G H ti a • O jij A U W d W Q A Uz � d A a� U U U G4 . to bio to a a U U U U U F 0 0 0 0 o U U U U U Q Q Q Q Q a oz CIS � Q•' Q Q C� �1 �a to to O Q ` O cd O 0 0 Cd .fl as CA U � p O O O— y Cd yO N O O Q O N 0 0 O , ❑ A by En p' O bA O En ,--, 40. N ,.. �o .b 0 . = U 0 U �..� (d W o U cyd 'C In Q W .0 O (n Q� y 0 0 U n U p a U a 0?f RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 5.1 ± ACRES INTO 12 SINGLE FAMILY RESIDENTIAL (FORMERLY SEVEN SINGLE FAMILY LOTS) AND OTHER MISCELLANEOUS LOTS ON THE NORTH SIDE OF AVENUE 50, APPROXIMATELY 1,262 FEET WEST OF JEFFERSON STREET CASE NO.: TENTATIVE TRACT MAP 30331, AMENDMENT #1 APPLICANT: SANTA PROPERTIES AND DEVELOPMENT LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 6t' day of August, 2002, hold a duly noticed Public Hearing to consider the request of Santa Properties and Development LLC for review of a revised Tentative Tract Map to allow the subdivision of 5.1 ± acres into twelve (12) residential lots instead of seven (7) lots in conjunction with other common lots, generally located on the north side of Avenue 50, approximately 1,262 feet west of Jefferson Street, more particularly described as: APN's: 649-520-010, 649-520-012, 649-520-013 Portion of the East 1 /5 of the West %2 of the SE t/4 of Section 32, T5S, R7E, SBBM WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun Newspaper on July 26, 2002, for the August 6, 2002 City Council meeting as prescribed by Section 13.12.100. (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners within 500 feet of the tract map site on July 18, 2002. To date, no comments have been received from adjacent property owners; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23d day of July, 2002, hold a duly noticed Public Hearing, and on a 4-0 vote adopted Resolution 2002-082, recommending to the City Council approval of the revised subdivision map, subject to findings and conditions. WHEREAS, the City Council of the City of La Quinta, California, did on the 18' day of December, 2001, hold a duly noticed Public Hearing to consider the request of Santa Properties for review of a Tentative Tract Map to allow the subdivision of 5.1 ± acres into seven residential and six common lots, and on a 5-0 vote, adopted Resolution No. 2001-164, subject to Findings and Conditions of Approval. WHEREAS, the project has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970," as amended (City *� ( 1 p21 Resolution No. 2002- Tentative Tract Map 30331, Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 2 Council Resolution 83-63), in that the Community Development Director has prepared an Addendum to Environmental Assessment 2001-435, determining that the proposed project could have an adverse impact on the environment, provided mitigation measures imposed by the City Council under Resolution No. 2001-163 are implemented. A Notice of Intent to Adopt an Addendum was posted with the Riverside County Recorder's office on June 19, 2002, by the Community Development Department; and WHEREAS, on June 6, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval for said Tentative Tract Map Amendment: Finding Number 1 - Consistency with General Plan: A. The property is designated Low Density Residential. The Land Use Element of the General Plan encourages differing residential developments throughout the City provided the density is less than four units per acre. The project is consistent with the goals, policies and intent of the La Quinta General Plan Land Use Element (Chapter 2) insofar as low density residential development fits the character of the City's residential community. Finding Number 2 - Consistency with City Zoning Ordinance: A. The proposed development of residential lots greater than 13,020 square feet is consistent with the land use provisions specified in the Zoning Ordinance, as conditioned. Lots are rectangular in shape to afford development of traditional detached single family houses and on -site parking areas. The size of the lots will ensure open spaces areas for private recreation facilities. Finding Number 3 - Compliance with the California Environmental Quality Act (CEQA): A. An Addendum has been prepared for Environmental Assessment 2001-435 consistent with CEQA statutes (Section 15164). Finding Number 4 - Site Design: A. The proposed design of the subdivision conforms with the development standards found in the General Plan and Zoning Ordinance by creating 0.29 ± acre or large residential lots, or 2.3 ± units per acre. On -street parking will be ►-� -, n provided within the private community. 028 Resolution No. 2002- Tentative Tract Map 30331, Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 3 B. The site is physically suitable for the proposed land division, as the area is generally flat and without physical constraints, and the Tentative Tract Map is consistent with the low density residential character of the community. Finding Number 5 - Site Improvements: A. Infrastructure improvements such as gas, electric, sewer and water will service the site in underground facilities as required. No adverse impacts have been identified based on letters of response from affected public agencies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case. 2. That it does hereby require compliance with those mitigation measures required in Environmental Assessment 2001-435. 3. That it does approve an amendment to Tentative Tract Map 30331 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on the 6tn day of August, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California D29 Resolution No. 2002- Tentative Tract Map 30331, Amendment #1 Santa Properties and Development LLC Adopted: August 6, 2002 Page 4 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 030 RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30331, AMENDMENT #1 SANTA PROPERTIES AND DEVELOPMENT LLC AUGUST 6, 2002 GENERAL The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), r. ,i 031 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 2 LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 5. This map shall expire on December 18, 2003, unless a time extension is applied for and granted pursuant to Section 13.12.160 of the Subdivision Ordinance. r 032 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 3 PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Avenue 50 (Primary Arterial, Type B) - 50-foot half of the 100-foot right of way. 9. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS 1) Residential (Lot "B"): 37 foot right of way. Width may be reduced to 33 feet with parking restricted to one side. 2) Private Gated Entry: As required to provide adequate turnaround and egress for non -admitted visitors, and as approved by the City Engineer. B. CUL DE SACS 1) Private: Use Riverside County Standard 800 for symmetrical Cul De Sacs, or 800A for offset Cul De Sacs, and a 38-foot face of curb radius. 033 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 4 11. Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 13. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 14. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 15. The applicant shall create perimeter landscaping setbacks along all public right-of- ways as follows: A. Avenue 50 (Primary Arterial, Type B) - 20-foot from the Right of way. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 034 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 5 17. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Final Map. 18. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 19. When an applicant proposes the vacation, or abandonment, of any existing .right- of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall provide an alternate right-of-way or access easement, to those properties, or notarized letters of consent from the affected property owners. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAP(S) 21. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 22. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 035 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 6 23. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Perimeter Landscape Plan: 1 " = 20' C. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical D. On -Site Rough Grading Plan: 1 " = 40' Horizontal E. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 24. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 25. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. 036 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 7 At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT AGREEMENT 26. Prior to the conditional approval of any Final Map, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 27. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 28. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 29. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. r. w 037 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 8 30. When improvements are to be secured through a SIA, and prior to any conditional approval of the Final Map by the City Council, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2 x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 31. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 32. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 33. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 34. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, ': ° 8 1033 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 9 B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 35. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 36. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 37. Building pad elevations of perimeter lots shall conform substantially as shown in the approved tentative map. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 38. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 39. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. ID39 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 10 Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 40. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 41. In design of retention facilities, the maximum percolation rete shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 42. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. Also dry wells may be added as a mean to dispose nuisance water. 43. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 44. For on -site common retention basins, retention depth shall not exceed six feet and side slopes shall not exceed 3:1. 45. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 46. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 1040 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 11 47. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 48. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 49. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 50. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 51. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 52. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 53. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 54. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is 041. City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 12 approved, the lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 55. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Avenue 50 (Primary Arterial) - 100 foot right of way Widen the north side of the street along the frontage adjacent to the Tentative Tract Map boundary to 38 foot half width. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk. B. PRIVATE STREETS 1) Residential (Street Lot "B") - Construct full 36-foot wide travel width improvements within a 37-foot right-of-way where the residential streets are double loaded. The applicant may construct full 32-foot wide travel width improvements within a 33-foot right-of-way with parking restricted to one side, and the applicant provides for the perpetual enforcement of the parking restriction by the homeowners association. C. PRIVATE CUL DE SACS 1) Private Cul-de-sacs shall be constructed to Riverside County Standard 800 for symmetrical Cul-de-sacs and Standard 800A for offset Cul-de- sacs, and both shall be constructed with a 38-foot curb radius, measured gutter flow -line to gutter flow -line. w � 042 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 13 56. All gated entries shall provide for a two -car minium stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -entry accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a "U" Turn back out onto Avenue 50 from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 57. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial Major Arterial 3.0" a.c./4.50" c.a.b. 4.0"/5.00" 4.0"/6.00" 4.5"/6.00" 5.5"/6.50" or the approved equivalents of alternate materials. 58. General access points and turning movements of traffic are limited to the following: A. Primary Entry at Avenue 50: A right turn in/right turn out entrance from or onto Avenue 50. 59. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. ►" ;I 943 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 14 60. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 61. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 62. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. CONSTRUCTION 63. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 64. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 65. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 66. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. N 044 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 15 NOTE: Plans are not approved for construction until signed by the City Engineer. 67. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 68. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. QUALITY ASSURANCE 69. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 70. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 71. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 72. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 73. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 045 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 16 74. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 75. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 76. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 77. The applicant shall comply with the provisions of Section 13.48 (Park Dedications), LQMC. 78. The applicant shall pay school fees as required by law. School fees shall have been paid prior to the issuance of building permits. COMMUNITY DEVELOPMENT DEPARTMENT 79. Landscaping and irrigation plans shall be submitted to the Community Development Department for review and approval prior to the issuance of a grading permit for the proposed project site. The landscaping plans shall include the design of the entry walls and gates. Both walls and gates shall not exceed 6 feet in height, and shall be placed on berms if required by mitigation measures in Environmental Assessment 2001-435 (e.g., south side of Lots 1 and 12, etc.). 80. Prototypical housing plans are not a part of this approval, and will require separate permitting if required. 81. Signage is not included in this approval. A separate sign permit shall be submitted for entry or monument signs at the project site, subject to approval by the Community Development Director. 82. All mitigation measures included in Environmental Assessment 2001-435 are hereby included in this approval. 049 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 17 83. A list of three street names shall be submitted in ranking order to the Community Development Department for distribution to local public agencies for their review and comment. The approved street name for Street Lot "B" shall be placed on the final map prior to map recordation. 84. Prior to the final map application being submitted to the City, two copies of the draft Covenants, Conditions and Restrictions (CC and R's) shall be submitted to the Community Development Department. The City Attorney shall approve the CC and R's document prior to approval of the final map by the City Council. COACHELLA VALLEY WATER DISTRICT CONDITIONS 85. The project site shall be annexed to Improvement District Numbers 55 and 82 of the district for sanitation service. 86. Plans for grading, landscaping and irrigation systems shall be submitted to the district for review. This review is for ensuring efficient water management. FIRE DEPARTMENT CONDITIONS Conditions are subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve (12) months. Final conditions will be addressed when improvement plans are reviewed. A plan check fee must be paid to the Fire Department at the time construction plans are submitted. All questions regarding the meaning of the Fire Department conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. 87. Approved standard fire hydrants, located at each intersection and spaced 330 feet apart. 88. Blue dot reflectors shall be placed in the street 8 inches from centerline to the side that the fire hydrant is on. 89. Any turnaround requires a minimum 38-foot turning radius. 90. Gate entrances shall be at least two feet wider than the width of the travel lanes serving that gate. Any gate providing access from a road to a driveway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. 04 r City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 30331, Amendment #1 - Santa Properties Adopted: August 6, 2002 Page 18 91. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 92. The minimum dimension for access roads is 20 feet clear and unobstructed width and a minimum clearance of 13'-6" in height. 93. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. MISCELLANEOUS 94. The Community Development and Public Works Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. 048 !I RO Sl` BLOCK Wily/`; 37.5 51' 34' W 264 1 I P.E. 45.8 Attachment 1 NP pp ! !.I , 31 i 37.1 37.3 P.E. 44.6 I I: i� i 40 s I I " - ----- - zq ._ a3. 9 7 `— 1 3 P Et.' •44.8 a� '� \, fi I -• } W �._ t Pi x, i P.E. 42.4 x37. P.E. 43.4 m Z p\ {' ` P E �4'4T7� 7% �l i u'• �I i! I--T -t-r-' _-�" of 4�` wu I '( l�r I I•� ( 14 I J�'I r r .I\I ,� I l 11 11 tl I ;I I'i', f i .r TC If�II I - if 9 t e 221 kf sg - a 711 g7 61 P.E. 43.1 x yx I II I ¢^ 11 I I ! 446S}o ii I;', 17 a61 jj i\_ o E. 43.6 % U 1 I I i >:4 r---`98-'45 SF . + t \? 4 ,c.- T6 40.83 -ire----% -J-1 I-- ( 41„ j7 S89'S4tbafiv.._= 8� } , ��-` -t ol aD I! 10 ! 2— 1.50 40 I —�_ _- �i Ida !, i % P.E. 42.6 s � � `• `�•_---��} �_''`, �r! 4) l si 4. I I P.E. 43.2 22,196.93 SF i r 56951'34"E i� r. ; 1.. , \:.:-1 37. 4 Ix lkI ' P.E. 42.3 - I i�-- P.E. 42.3 I I I I I I gP...E,,.42.6 LC 3953� 3: I� 13 14 Ilj 422,093.30 SF *! I 3e.aa 35. ' y rc' .00 T ;il �� P.E. 42.7 — — r. r r89-� l'i34E Is IRS - R E. 42 0) >:37. 6�' '{ __ - - i i V �11,#7,�.12 SF � � P.E. 42.3 �I TING OEL ^ /'; I I ~i I I� r X ! n- I 30 9 BE ;6 7 P.E._43.1 ' � I- i----,{ ' I! I T' I 36. WELL SITE p a 0p ! �, iI 3pw�� ;7 I 37 = 35.2 160 K OAL 6. 11 ( a i i i`fx I `3 8 E. 43 5 o L -- ' �08T '!c', • 2lx 17 ; L� 36F2 TC- 36, 7 P9' 54i� 35, — 36. 3 190.00' -- — - 050 Attachment 2 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF C.ALIF01 TENTATIVE TRACT MAP NO. 30331 AME! BEING A SUBDIVISION OF A PORTION OF THE EAST 1/5 OF THE WEST 1/2 OF THE SOUTHEAST 1/4 OF SECTION 32, TOWNSHIP 5 SOUTH RANGE 7 EAST, S.B.M. Z VICINITY MAP NOT TO SCALE THOMAS BROTHER'S REFERENCE: PAGE 5470, A.5 2000 EDITION APPLICANT: SANTA PROPERTIES & DEVELOPMENT LLC 49105 CASA DEL ORO LA QUINTA, CA PHONE: (760)771-5725 FAX. (76OM-1 -086 OWNER: SANTA PROPERTIES & DEIELOPMENT LLC (619-520-01G. 012) 49105 CASA. DEL ORO LA QUINTA, CA PHONE: (760)771-5725 FAX: (760)771-4086 ENGINEER: WATSON & WATSON ENGINEERING. INC, 794AO CORPORATE CENTER DRIVE, SUITE 107 LA OUtNTA, CALIFORNIA 92253 PHONE: 1760) 771-6237 FAX, (760) 771-6238 ASSESSOR'S PARCEL NUMBERS: 649- 520 - OIC. 012. 013 UTILITY PURVEYORS WATER: COACHELLA VALLEY WATEF rISTPICT SEWER: COACHELLA VALLEY WATER DISTRICT ELECTRIC: IMPERIAL IRRIGATION DISTRICT TELEPHONE: VERIZON GAS: THE GAS COMPANY TELEVISION TIME WARNER ACRES: RESIDENTIAL 3.753± AC STREET LOTS 0 9391 AC LANDS-,APE/RETENT*1I 04643 A' TOTAL 5.1563 AC ZONING: EXISTING ZOWNG: RL SURROUNDING ZONING; RL PRO-OSED ZONING: RL MAY 2002 ,...Rancho LQCC 7 P.E. a6 aj E F.E. .5.8 42.9 0 "IS > MR 7 4J '10 P.E. 44,6 seev!!c 1 p 'i s- Pt P.E. 44.5.�j 13,588 SF 1 4JV I— P.E. 41t j'j 0 I) ew 71, VROACT 0 :i 41 j 15.985! SF ;P.E. 43.8 rf 4--)P.E. 43.1 .4 0. S. Ol p s- 10 -0 P.E. 42.6 i3 P.E. I4 S,2 6F SF =D 1: P1. 42.3 1 P.E. 426� P.E. 142.6 P.E. 42.3 I SF E. 42.7 1174 fN ;Q. P.E. 4Z3 4-,6" I T.5j30 P. 1,3�1 EXISTING WELL TO BE ABANDONED 1q.6s.- WELL S.TE L P.E. 435 ..715 SF 7 LOT 4-Z w F- "E" 'o F 50TI1,_-. AVE 051 Planning Commission Minutes July 23, 2002 0 ROLL CALL: Attachment 3 S: Commissione bets, Kirk, Robbi and Vice Cha n Tyler. NOES: e. ABSENT: Chair Butler. ABSTA one. Environmental Assessment 2001-435 Addendum and Tentative Tract Map 30331 Amendment #1: a request of Santa Properties and Development LLC for certification of an Environmental Assessment and review of a subdivision of 5.1 acres into 12 single family and other common lots located west of Jefferson Street on the north side of Avenue 50. 1. Vice Chairman Tyler opened the public hearing and asked for the staff report. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Vice Chairman Tyler asked if the entryway was in the same location opposite the Palmillia development. Staff stated it was. Vice Chairman Tyler asked if there was a substantial amount of dirt that would need to be imported to the site. Staff stated they have worked with the adjacent properties to obtain the needed dirt. 3. There being no further questions of staff, Vice Chairman Tyler asked if the applicant would like to address the Commission. Mr. Mick Santa, representing Santa Properties, requested relief from Condition #37. Moving the road to create 12 lots changes the lot elevations. The elevation of the road is due to the noise study which determined their walls needed to be at the subgrade elevation of 42 which creates the problem of meeting the condition for a one foot pad elevation requirement. They would like to request some latitude in regard to the elevations in order to meet the noise study requirements. Senior Engineer Steve Speer stated the development to the west, Transwest, had higher pad elevations approved. They came to staff after the public hearing and asked for lower lots under a substantial conformance. Staff approved the lower lots which has left this applicant with the old conditions which do not work for him. Staff suggests that if the Planning Commission concurs that this is a hardship for this applicant, staff would rewrite the condition to allow the pad elevations as shown on the tentative map. i� G:\WPDOCS\PC Minutes\7-23-02.wpd 7 052 Planning Commission Minutes July 23, 2002 4. Commissioner Robbins stated it appears to only be one lot that this would affect. Mr. Santa stated it is two lots, but they are still required to meet the City's standards. 5. Senior Engineer Steve Speer informed the Commission that this entrance street does not align with the Palmillia development and should be conditioned to have a right in and right out. 6. There being no further questions of the applicant and no other public comment, Vice Chairman Tyler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. There being no discussion, it was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2002-081 recommending certification of an Addendum to Environmental Assessment 2001-435, as submitted. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, 'and Vice Chairman Tyler. NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. 8. There being no discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-082 recommending approval of Tentative Tract Map 30331 Amendment #1, as amended. a. Condition #37: Pad elevations shall be as shown on the tentative tract grading map. b. Add Condition: Right turn in and right turn out. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Vice Chairman Tyler. NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. Vice Chairman Tyler recj$ed the meeting at 8:27.0.m. and reconvened at 8:34 p.m. F. V8 LUIIC "I ldll C LVVG- 1 v c�.��w i lull wv-- v v a 30550 and Site De o ment Permit 2002- 0• a req/ofMCarpenter & The C y Group/Dutch Par for certifiMitigated Negative claration of environ ntal impact; a Amendment an one Change to r ove 26.12 acre., Commercial an add 20.14 acres to gh Density Residential, add 1.75{ G:\WPDOCS\PC Minutes\7-23-02.wpd 8 053 , '"�j `' COUNCIL/RDA MEETING DATE: August 6, 2002 ITEM TITLE: Public Hearing on Certification of Environmental Assessment 2002-442 and Approval of Tentative Tract Map 30487, A Request to Subdivide 9.78 ± Acres into 33 Single Family and Other Common Lots Located on the North Side of Avenue 58, Approximately 0.3 Miles West of Madison Street Applicant: Santa Rosa Development RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration for Environmental Assessment 2002-442; and Adopt a Resolution of the City Council approving Tentative Tract Map 30487, subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Property History The 9.78-acre vacant site, measuring approximately 330.46 feet wide by 1,324.28 feet long, is bounded on the south by Avenue 58 and located approximately 0.3 miles westerly of Madison Street (Attachment 1). Drainage of the site is accomplished through sheet flow to the south-southeast. The project site is bounded to the north by a block wall and the existing PGA West Country Club, to the west by a densely vegetated parcel with an existing residence, to the south by Avenue 58 and to the east by an existing date grove. Project Request The Tentative Tract Map proposes to create 33 single family lots oriented around a 1 ,130 ± foot long private cul-de-sac street (Street Lot "A"). Each single family lot measures approximately 70' wide by 140' long (9,800 sq. ft.) and larger which exceeds the Zoning Code requirement of 7,200 square feet. A 20'-0" wide emergency vehicle access lane is planned to the south of Lot 7 to be used in the future between this project and the neighboring parcel (Attachment 2). Two sets of stormwater retention basins have been placed in the project with two along Avenue 58 and two centrally located (i.e., north of Lots 6 and 28) for a combined drainage area of 0.58 acres. Off -site street improvements are based on the City's newly adopted General Plan provisions for a Secondary Arterial (undivided) street with meandering sidewalk and 22 foot wide landscaped parkway. A conceptual landscape plan for Avenue 58 and the on -site retention basins has been prepared. The applicant's design uses lawn for a majority of the open space areas highlighted by 15 gallon trees (two varieties), palm trees (two varieties), five gallon shrubs and vines, granite boulders, annual color, and various forms of groundcover. Housing units for this development will be processed separately at a later date, subject to the requirements of Zoning Ordinance. Planning Commission Review On July 9, 2002, the Planning Commission, on a 5-0 vote, adopted Resolutions 2002- 075 and 2002-076, recommending to the City Council certification of EA 2002-442 and approval of Tentative Tract Map 30487, subject to findings and conditions (Attachment 3). Condition #57 requires: "The entry street shall be designed to accommodate a gated entry. The design shall provide for a two -car minimum stacking capacity for inbound traffic; and shall provide for a full turnaround outlet for non -entry accepted vehicles." Because of this condition, a revision to the design of the final map is required. Public Notice This project was advertised in the Desert Sun newspaper on July 15, 2002, and mailed to all property owners within 500 feet of the site. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. Agency Comments A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Conclusion The proposed project's Zoning designation is Low Density Residential, requiring lots no smaller than 7,200. The proposed subdivision exceeds this minimum development standard. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration for Environmental Assessment 2002-442; and Adopt a Resolution of the City Council approving Tentative Tract Map 30487, subject to findings and conditions; or 2. Do not approve the above Resolutions; or 3. Provide staff with alternative direction. Respectfully submitted, Here Community Development Director Approved for submission by: Thomas P. Genovese, Ci Manager Attachments: 1. Location Map 2. Proposed Tract Map Exhibit 3. July 9, 2002, Planning Commission Minutes (Excerpt) 1 �� .. J RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL ASSESSMENT 2002-442) OF ENVIRONMENTAL IMPACT FOR TENTATIVE TRACT MAP 30487 APPLICANT: SANTA ROSA DEVELOPMENT, LLC WHEREAS, an Initial Study and Mitigated Negative Declaration has been prepared collectively for a 33-lot single family development on 9.78 ± acres located on the north side of Avenue 58, approximately 1,620 feet west of Madison Street in a RL Zoning District (collectively "the Project"), more particularly described as: APN: 762-240-013 (FORMERLY 761-090-01 1) SW 1 /4 OF THE SE 1 /4 OF SECTION 21, T6S, R7E, SBBM WHEREAS, the Planning Commission on July 9, 2002, recommended certification of the Mitigated Negative Declaration by adoption of Resolution 2002- 075; and WHEREAS, the City has prepared the Initial Study and Mitigated Negative Declaration in compliance with CEQA and the State CEQA Guidelines, California Code of Regulations, Title 14, Section 15000 et seq., ("CEQA Guidelines"); and WHEREAS, the City mailed notice of its intention to adopt the Mitigated Negative Declaration in compliance with Pubic Resources Code Section 21092 on June 12, 2002, and July 10, 2002, to landowners within 500 feet of the Project Site and to all public entities entitled to notice under CEQA, which notice also included a notice of the public hearing before the Planning Commission on July 9, 2002, and City Council on August 6, 2002; and WHEREAS, the City published a notice of its intention to adopt the Mitigated Negative Declaration and associated Initial Study in the Desert Sun newspaper on June 17, 2002, and July 15, 2002, and further caused the notice to be filed with the Riverside County Clerk on June 19, 2002, in accordance with the CEQA Guidelines; and WHEREAS, during the comment period, the City received comment letters on the Mitigated Negative Declaration from local public agencies. Community Development Department personnel reviewed and considered these comments, and prepared written responses to these comments which are contained in the staff report; and � v tJ City Council Resolution No. 2002-_ EA 2002-442 for TTM 30487 Santa Rosa Dev., LLC Adopted: August 6, 2002 Page 2 WHEREAS, the La Quinta City Council on August 6, 2002, did consider the Project and recommended certification of the Mitigated Negative Declaration; and NOW THEREFORE, BE IT RESOLVED by the City Council, as follows: SECTION 1: The above recitations are true and correct and are adopted as the findings of the City Council. SECTION 2: The City Council finds that the Mitigated Negative Declaration has been prepared and processed in compliance with CEQA, the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Mitigated Negative Declaration, and finds that it adequately describes and addresses the environmental effects of the Project, and that, based upon the Initial Study, the comments received thereon, and the entire record of proceeding for this Project, there is no substantial evidence in light of the whole record that there may be significant adverse environmental effects as a result of the Project. The mitigation measures identified in the Mitigated Negative Declaration have been incorporated into the Project and these measures mitigate any potential significant effect to a point where clearly no significant environmental effects will occur as a result of this Project. SECTION 3: The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002-442. SECTION 4: The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants, or animals, or eliminate important examples of the major periods of California history, or prehistory. SECTION 5: There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. SECTION 6: The Project does not have the potential to achieve short- term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. tJ City Council Resolution No. 2002-_ EA 2002-442 for TTM 30487 Santa Rosa Dev., LLC Adopted: August 6, 2002 Page 3 SECTION 7: The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. SECTION 8: The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. SECTION 9: The City Council has fully considered the proposed Mitigated Negative Declaration and the comments received thereon. SECTION 10: The Mitigated Negative Declaration reflects the independent judgment and analysis of the City Council. SECTION 11: The location of the documents which constitute the record of proceedings upon which the City Council decision is based is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253, and the custodian of those records is Jerry Herman, Community Development Director. SECTION 12: A Mitigation Monitoring Program (MMP), a copy of which is attached hereto as Exhibit A, is hereby adopted pursuant to Public Resources Code § 21081.6 in order to assure compliance with the mitigation measures during Project implementation. SECTION 13: Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 711.2. SECTION 14: The City Council has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). SECTION 15: The Mitigated Negative Declaration for the Project is hereby certified. SECTION 16: The Community Development Director shall cause to be filed with the County Clerk a Notice of Determination pursuant to CEQA Guideline § 15075(a) after the August 6, 2002 City Council meeting. .•- ., City Council Resolution No. 2002-_ EA 2002-442 for TTM 30487 Santa Rosa Dev., LLC Adopted: August 6, 2002 Page 4 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 6tn day of August, 2002, by the vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Environmental Checklist Form 1 . Project Title: Tentative Tract Map 30487 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Greg Trousdell, 760-777-7125 4. Project Location: North side of Avenue 58, about 1,620 feet west of Madison Street (APN: 762-240-013) 5. Project Sponsor's Name and Address: Santa Rosa Development, LLC P. O. Box 11335 Palm Desert, CA 92255 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential (RL) 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Subdivision of 10.04 gross acres into 33 residential lots, and additional lettered lots for streets and retention basins. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: PGA West County Club South: Avenue 58, Vacant, Low Density Residential West: Vacant and Residential, Low Density Residential East: Vacant, Date Palm Grove, Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Not applicable PAGreg T\SantaRosaEACklst.wpd a Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project; involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Hazards and Hazardous Public Services Materials Agriculture Resources Hydrology and Water Quality Recreation Air Quality Land Use Planning Transportation/Traffic Biological Resources Mineral Resources Utilities and Service Systems Cultural Resources Noise Mandatory Findings Geology and Soils Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EI , r�cluding revisions or mitigation measures that are imposed upon the proposed project, n fufther is required. Date P:\Greg T\SantaRosa EACklst.wpd 111 ❑■ N1 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off - site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance P:\Greg T\SantaRosaEACklst.wpd 1� '� Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan EIR p. III-159 ff.) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (General Plan EIR p. III-1 59 ff.) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (Aerial photographs) AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X 9 9 R X X X i P:\Greg T\SantaRosaEACklst.wpd l 4 IV. V d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan MEA, p. 73 ff.) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan MEA, p. 73 ff.) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means?(General Plan MEA, p. 73 ff.) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan MEA, p. 73 ff.) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (La Quinta Municipal Code; General Plan) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan?(General Plan MEA, p. 73 ff.) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Historical/Archaeological Resources Survey Report, CRM Tech, April, 2002) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Historical/Archaeological Resources Survey Report, CRM Tech, April, 2002) X X X X X X X X X X "I PAGreg T\SantaRosaEACklst.wpd c) Disturb or destroy a unique paleontological resource or site? (Paleontological Resources Assessment, CRM Tech, April, 2002) d) Disturb any human remains, including those interred outside of formal cemeteries? (Historical/Archaeological Resources Survey Report, CRM Tech, April, 2002) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) ii) Strong seismic ground shaking? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) iii) Seismic -related ground failure, including liquefaction? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) iv) Landslides? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) b) Result in substantial soil erosion or the loss of topsoil? (General Plan MEA p. 96 ff) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (Geotechnical Feasibility Report, Earth Systems Southwest, November 2001) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (General Plan MEA p. 96 ff) X K4 X X X X X X X X VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of X hazardous materials? (Phase I & II Investigations, Earth Systems Southwest, December 2001) t P:\Greg T\SantaRosaEACklst.wpd n L 1.3 b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Phase I & II Investigations, Earth Systems Southwest, December 2001) c1 Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Phase I & II Investigations, Earth Systems Southwest, December 2001) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Phase I & II Investigations, Earth Systems Southwest, December 2001) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 94 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (General Plan EIR p. III-87 ff.) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (General Plan EIR p. III-87 ff.) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (General Plan EIR p. III-87 ff.) X X X X X X X X X Q X r6 PAGreg T\SantaRosaEACklst.wpd e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (General Plan EIR p. III-87 ff.) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.5) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 73 ff.) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Noise Impact Analysis, P. A. Penardi, April 2002) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Noise Impact Analysis, P. A. Penardi, April 2002) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, p. III-144 ff.) X K4 K4 ►3 X El X X X Z9 X P:\Greg T\SantaRosaEACklst.wpd - J 8 d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (Application materials) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff.) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 46 ff.) Police protection? (General Plan MEA, p. 46 ff.) Schools? (General Plan MEA, p. 46 ff.) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) X /7 X X X X X X X X t lJv PAGreg T\Santa RosaEACklst.wpd b XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan p. 22 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan p. 22 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (General Plan EIR, p. III-29 ff.) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Application materials) e) Result in inadequate emergency access? (Application Materials) f) Result in inadequate parking capacity? (Application Materials) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Application Materials) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 46 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 46 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 46 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 46 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 46 ff.) X X X X X X X K4 Ll X M P:\Greg T\SantaRosaEACklst.wpd t) 10 �' 17 f) Is the project served by a landfill with sufficient permitted X capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 46 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. *51 X 0 X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a► Earlier analysis used. Identify earlier analysis and state where they are available for review. No earlier analysis were used in this review. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. P:\Greg T\SantaRosaEACklst.wpd L 1 3 11 SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code Historical/Archaeological Resources Survey Report, prepared by CRM Tech, April 5, 2002 Paleontological Resources Assessment Report, prepared by CRM Tech, April 5, 2002 Noise Impact Analysis, prepared by P. A. Penardi, April 4, 2002 Report of Phase I Environmental Site Assessment, prepared by Earth Systems Southwest, December 6, 2001 Report of Phase II Environmental Site Assessment, prepared by Earth Systems Southwest, December 6, 2001 Geotechnical Feasibility Report, prepared by Earth Systems Southwest, November 16, 2001 P:\Greg T\SantaRosaEACklst.wpd �+ 1 - 12 Addendum for Environmental Assessment 2002-442 I. d) The area in which the project is located is generally undeveloped. The proposed project will result in the construction of 33 homes. These homes will generate a minimal amount of light, insofar as the plans for the homes will be required to meet the City's dark sky ordinance. These requirements do not allow lighting to spill over to other properties. The potential impacts associated with light and glare are not expected to be significant. III. a) The primary source of air pollution in the City is the automobile. The Tentative Tract Map will result in 33 single family homes at build out. These homes are likely to generate a total of 316 trips per day at build out'. Based on this trip generation, the proposed project will generate the following pollutants. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 11.4 0.44 2.34 -- 0.05 0.05 3 Daily Threshold 550 75 100 150 Based on 316 trips/day and average trip length of 7 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F, year 2005. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. The proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District in determining the need for an EIR. The impacts to air quality relating to chemical pollution are not expected to be significant. III. c) The Coachella Valley is a severe non -attainment area for PM10 (particulate matter of 10 microns or smaller). The Valley has recently adopted stricter measures for the control of PM10. These measures will be integrated into conditions of approval for all future projects. The construction of the proposed "Trip Generation, Sixth Edition," Institute of Transportation Engineers, based on Single Family Detached (210) category. n P:\Greg T\SantaRosaEA-Add.wpd project will generate dust. The applicant will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity at the site. The potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an ongoing basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping on Avenue 58, as well as the perimeter wall for this project, shall be installed with the first phase of development. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. With the implementation of these mitigation measures, the impacts to air quality from buildout will not be significant V. b) A cultural resource survey was completed for the proposed project2. Both a records search and field survey were conducted. The study found that the proposed project site is surrounded by a number of recorded sites, and the likelihood of buried resources is high. The study, and the Historic Preservation Commission recommend that the following mitigation measure be required: z Historical/Archaeological Resources Survey Report, prepared by CRM Tech, April 5, 2002. f j P:\Greg T\SantaRosaEA-Add.wpd 2 1. The Phase II archaeological testing and evaluation report shall be submitted to the Community Development Department for HPC approval prior to recordation of the final tract map for the property. The property shall be monitored by a qualified archaeological monitor during on -site and related off -site grubbing, grading, trenching, and excavation. The final report on the monitoring shall be submitted to the Community Development Department prior to issuance of the first building permit. The monitor shall be empowered to redirect activities on the site should resources be located. V. c) A paleontologic resource survey was completed for the proposed project site. The study found that the likelihood of occurrence of Holocene invertebrate fossils is high. The study, and the Historic Preservation Commission recommend that the following mitigation measure be implemented: 1. A qualified paleontologic monitor shall be present on site during all grubbing, earth moving and excavation activities both on and off -site. The monitor shall be empowered to redirect activities on the site should resources be located. A final report shall be submitted to the City on any resources identified at the site. VI. a) i) & ii) A geotechnical Feasibility Report was prepared for the proposed project site3. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's and the State's standards for construction, which include Uniform Building Code requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans. This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. VIII. b) The Coachella Valley Water District provides domestic water to the subject property. The proposed project will generate 33 single family homes. All homes will be required to implement the City's standards for water conserving plumbing fixtures and on -site retention, which both aid in reducing the potential impacts to groundwater. The proposed tract will also meet the requirements of the City's water -conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. VIII. d) The proposed project has been designed to include on -site retention basins. The 3 Geotechnical Feasibility Report, prepared by Earth Systems Southwest, November 16, 2001. P:\Greg T\SantaRosaEA-Add.wpd 3 City Engineer will require that these basins be designed to hold the 100 year storm. This will control the amount of runoff which exits the site during a storm. The project's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. These standards will reduce the potential impacts associated with surface water to a less than significant level. XIII. a) The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will help offset the costs of added police and fire services. The project proponent will be required to pay the state -mandated school fees to mitigate potential impacts to schools. To offset the potential impacts on City traffic systems, the project will be required to participate in the City's Impact Fee Program. Site development is not expected to have a significant impact on municipal services or facilities. P:\Greg T\SantaRosaEA-Add.wpd 4 r. 5 i • O z x w W d A U � U a O U U O c O O a o •v� cn � � a p, H v� to 3 O O Ocn U O O c Ln U U En y �U U off^ o obi a was a aw Gnw w x � a o o z Q c c o UCd U U U Y z 0 o E O v� In. ur o 00.to -d �ILn O YC r. cr.,,c y dcd 3 cl a 0.0 *0/ �`u «t P., 0 P-� `n '0 a 3 •c 0 i m 0 0 W A a� O U U cl a� H � U ui � � cd c^^d i •e-1 Q �I U H � O � O a a wz � � ao oz Q cd U Q o d w U Wn Fy a O 'd a U � 0 0 U H A U � A a� o�U 0 o U � � � U cd cd rh v H at N bA Q a 0 wz � � co oz Q o� U Q U � z � 0 0 U � w � O � W b COO o �_19 3 0 0 m 0 0 cc a RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 9.78 ± ACRES INTO 33 SINGLE FAMILY AND OTHER COMMON LOTS FOR VACANT PROPERTY LOCATED ON THE NORTH SIDE OF AVENUE 58, APPROXIMATELY 0.3 MILES WEST OF MADISON STREET CASE: TENTATIVE TRACT MAP 30487 APPLICANT: SANTA ROSA DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California did, on the 6th day of August, 2002, hold duly noticed Public Hearing to consider a request by Santa Rosa Development to create 33 single family and other common lots on 9.78 ± acres, located to the north of Avenue 58 and 1,620 ± feet west of Madison Street, in a Low Density Residential (RL) Zoning District, more particularly described as: APN: 762-240-013 (FORMERLY 761-090-01 1) SW 1 /4 OF THE SE 1 /4 OF SECTION 21, T6S, R7E, SBBM WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun Newspaper on July 15, 2002, for the August 6, 2002 City Council meeting as prescribed by Section 13.12.100 (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners within 500 feet of the tract map site. To date, no comments have been received from adjacent property owners; and WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 91h day of July, 2002, hold duly noticed Public Hearing for Tentative Tract Map 30487, and on a 5-0 vote adopted Resolution 2002-076, recommending to the City Council approval, subject to conditions; and WHEREAS, the La Quinta Community Development Department has completed Environmental Assessment 2002-442. Based upon this assessment, the project will not have a significant adverse effect on the environment; therefore, a Mitigated Negative Declaration is recommended, pursuant to Planning Commission Resolution 2002-075. A Notice of Intent to Adopt a Mitigated Negative Declaration was posted with the Riverside County Recorder's office on June 19, 2002, as required by Section 15072 of the California Environmental Quality Act (CEQA) statutes; and WHEREAS, the City's Historic Preservation Commission reviewed the applicant's Paleontological and Cultural Resources Assessments on June 20, 2002, Resolution No. 2002- Tentative Tract Map 30487, Santa Rosa Development Adopted: August 6, 2002 Page 2 determining additional field analysis and testing was required along with site monitoring pursuant to adoption of Minute Motions 2002-014 and -015; and WHEREAS, on February 5, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and WHEREAS, at the Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make the following Mandatory Findings to justify approval of said Map: Finding A - Consistency with General Plan, Zoning Code and any applicable Specific Plan The property is designated Low Density Residential (LDR). The Land Use Element of the General Plan encourages differing residential developments throughout the City. This project is consistent with the goals, policies and intent of the La Quinta General Plan insofar as the creation of residential lots (3.3 ± dwelling units per acre) will provide another type of housing market for La Quinta residents while not exceeding the City's maximum density of four units per acre. Conditions are recommended requiring on- and off -site improvements based on the City's General Plan Circulation Element provisions. The property is designated Low Density Residential (RL) and is consistent with the City's General Plan Land Use Element. The 70' wide by 140' long lots exceed the City's minimum of 7,200 square feet. No houses are proposed for the project under this application. All plans for future single family homes shall be consistent with the provisions of the Zoning Code in effect at the time building permits are acquired. The development of the project, as conditioned, will be compatible with the surrounding area. Finding B - Site Design and Improvements Infrastructure improvements to serve this project are located in the immediate area and will be extended based on the recommended Conditions of Approval. The private cul- de-sac street will provide access to each single family lot in compliance with City requirements, as prepared. Additionally, emergency access is proposed between this site and the parcel to the west to insure compliance with Section 13.24.070 of the Municipal Code. 73 ,'27 Resolution No. 2002- Tentative Tract Map 30487, Santa Rosa Development Adopted: August 6, 2002 Page 3 Improvements on Avenue 58 will be guaranteed as required by the City's General Plan Circulation Element at the time the final map is considered pursuant to Section 13.20.100 of the Subdivision Ordinance. Findings C through E - Compliance with the California Environmental Quality Act Various environmental studies were prepared for this project, and after careful evaluations, the Historic Preservation Commission and various City Departments have determined that the proposed Map could not have a significant adverse impact on the environment provided that recommended mitigation measures are required pursuant to Environmental Assessment 2002-442. Finding F - Public Health Concerns The design of the proposed subdivision map and related improvements are not likely to cause serious public health problems, in that responsible agencies have reviewed the project for these issues with no significant concerns identified. The health, safety and welfare of current and future residents can be assured based on the recommended conditions, which serve to implement mitigation measures for the project. Site improvements comply with City requirements, provided on -site water retention is handled in common basins. Dust control measures shall be required during any further on -site construction work as required by Chapter 6.16 of the Municipal Code. The site is physically suitable for the proposed land division, as the area is flat and without physical constraints, and the Map is consistent with other surrounding parcels. Finding G - Site Design (Public Easements) Public easements will be retained and required in order to construct any houses on the proposed lots, ensuring adequate facilities for future homeowners in compliance with Section 13.24.100 of the Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of said City Council in this case; and Resolution No. 2002- Tentative Tract Map 30487, Santa Rosa Development Adopted: August 6, 2002 Page 4 2. That it does hereby certify a Mitigated Negative Declaration for Environmental Assessment 2002-442 in that no significant effects on the environment were identified, provided mitigation measures are met; and 3. That it does hereby approve of the above -described Tentative Tract Map 30487 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 61h day of August, 2002, by the following vote, to wit: AYES: NOTES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487 SANTA ROSA DEVELOPMENT, LLC AUGUST 6, 2002 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 2 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ . A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 5. The tentative map shall expire on August 6, 2004, unless an extension is granted per Section 13.12.150 of the Subdivision Ordinance. 1' J 3 � . ..3 s�T . CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 3 PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Avenue 58 - Secondary Arterial, 88' R-O-W (44' half street width) 9. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Private Residential Streets: 36-foot travel width. B. CUL DE SACS 1) Private Residential Cul-de-sac, 50' R-O-W per the map exhibit Use Riverside County Standard 800 for symmetrical Cul De Sacs and a 38-foot face of curb radius. CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 4 11 . Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 13. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 14. The applicant shall offer for dedication on the Final Map a seven -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 15. The applicant shall create perimeter landscaping setbacks along all public right-of- ways as follows: A. Avenue 58 (Secondary Arterial) - 10-foot from the Right-of-way or property line. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 16. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 17. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Final Map. CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 5 18. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 19. When an applicant proposes the vacation, or abandonment, of any existing right- of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall provide an alternate right-of-way or access easement, to those properties, or notarized letters of consent from the affected property owners. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 21. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 22. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 23. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at J ,? 2 CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 6 a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Perimeter Landscape Plan: 1 " = 20' C. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical D. On -Site Rough Grading Plan: 1 " = 40' Horizontal E. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 24. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 25. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. i � r1 CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 7 Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 26. Prior to the conditional approval of any Final Map, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 27. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 28. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 29. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 30. When improvements are to be secured through a SIA, and prior to any conditional approval of the Final Map by the City Council, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, r�s CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 8 including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 31. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 32. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 33. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 34. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 9 C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 35. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 36. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 37. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common street frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 38. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 10 39. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 40. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100-year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total runoff. 41. The applicant shall meet the* individual -lot retention. provisions of Chapter 13.24.120 (Drainage), sub -section "K.", LQMC. Stormwater shall normally be retained in common retention basin(s) as shown on the Tentative Tract Map. 42. In design of retention facilities, the maximum percolation rete shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 43. Nuisance water shall be retained on site through an acceptable manner as approved by the City Engineer. 44. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 45. For on -site common retention basins, retention depth shall not exceed six feet and side slopes shall not exceed 3:1. 46. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 11 perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 47. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 48. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 49. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 50. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 51. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 52. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 53. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. r• n CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: •AUGUST 6, 2002 PAGE 12 STREET AND TRAFFIC IMPROVEMENTS 54. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 55. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flowline shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 56. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Avenue 58 - (Secondary Arterial) - 88' R/W and 64' Curb to Curb Width: Widen the north side of the street along the frontage adjacent to the Tentative Tract Map boundary. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it. from a rural county -road design standard to La Quinta's urban arterial design standard. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 6-foot wide meandering sidewalk. The 6 foot wide meandering sidewalk shall be completed with the Tract Improvements. B. PRIVATE STREETS 1) Cul-de-Sac Street - Construct full improvements for a 36 foot wide (curb to curb) street section as shown on the Tentative Map. The private cul-de-sac shall be constructed to Riverside County Standard 41 CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 13 800 for symmetrical Cul-de-sacs, and shall be constructed with a 38- foot curb radius, measured gutter flow -line to gutter flow -line. 57. The entry street shall be designed to accommodate a gated entry. The design shall provide for a two -car minimum stacking capacity for inbound traffic; and shall provide for a full turnaround outlet for non -entry accepted vehicles. The applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a "U" Turn back out onto Avenue 58. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 58. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential Collector Secondary Arterial Primary Arterial Major Arterial 3.0" a.c./4.50" c.a.b. 4.0"/5.00" 4.0"/6.00" 4.5 "/6.00" 5.5"/6.50" or the approved equivalents of alternate materials. 59. General access points and turning movements of traffic are limited to the following: A. Primary Entry: Right in, right out and left in, left out turning movements. 60. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 14 61. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 62. Corner cutbacks shall conform to Riverside County Standard Drawing #805, unless otherwise approved by the City Engineer. 63. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. CONSTRUCTION 64. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 65. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 66. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition as required by Section 9.60.240 (E3) of the Zoning Ordinance. 67. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant f 43 CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 15 shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. Compliance with the requirements of Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code is required. NOTE: Plans are not approved for construction until signed by the City Engineer. 68. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18-inches of curbs along public streets. 69. Trees shall be staked with 1.5-inch diameter lodge poles to protect against damage from gusting winds. 70. Prior to building permit issuance, a front yard landscape plan shall be prepared for each homesite to include a minimum of two shade trees (15 gallon with 0.75 caliper), five ten-gallon shrubs, and groundcover. No more than 50% of the front yard area shall be devoted to lawn. 71. Parkway shade trees shall be delivered to the site in 24" or larger boxes with minimum 1.25-inch calipers. Trees shall be a minimum height of ten feet once installed. Parkway palm trees shall have a minimum brown trunk height of eight feet. Existing site vegetation on the project's perimeter shall be retained in place, unless noted otherwise on the grading plan. Any mature trees and palms that are relocated during construction shall be evaluated by a licensed arborist prior to replanting. PUBLIC SERVICES 72. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. QUALITY ASSURANCE 73. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 74. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with ';` 9 Alt CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 16 which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 75. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 76. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 77. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 78. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 79. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 80. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 4 CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 17 81. The developer shall pay school mitigation fees to the Coachella Valley Unified School District based on their requirements. Fees shall be paid prior to building permit issuance by the City. 82. The Community Development Department shall file and post EA 2002-442 with the County of Riverside after review by the City Council. 83. The applicant shall comply with the provisions of Section 13.48 (Park Dedications), LQMC. FIRE DEPARTMENT Conditions are subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve (12) months. Final conditions will be addressed when plans are reviewed. A plan check fee must be paid to the Fire Department at the time construction plans are submitted. All questions regarding the meaning of the Fire Department conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. 84. Approved standard fire hydrants, located at each street intersection and spaced not more than 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1,000 g.p.m. for a 2-hour duration at 20 psi. 85. Blue dot reflectors shall be mounted in the middle of streets directly in line with fire hydrants. 86. Gates entrances shall be at least two feet wider than the width of the travel lanes. Any gate providing access from a road to a driveway shall be located at least 35'-0" setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where one way road with a single traffic lane provides access to a gate entrance, a 40-foot turning radius shall be used. 87. Gates, if any, shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. A separate pedestrian access gate is also required. CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 18 88. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 89. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 90. The minimum dimension for access roads is 20 feet clear and unobstructed width and a minimum clearance of 13'-6" in height. 91. Gating for the emergency access road shall be approved by the Fire Department. MISCELLANEOUS 92. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 93. All mitigation measures included in Environmental Assessment 2002-442 are hereby included in this approval. 94. Design guidelines for housing product shall be reviewed and approved by the Planning Commission per Section 9.60.330 (Tract Development) or Section 9.60.340 (Custom Homes) of the Zoning Ordinance. 95. A permit from the Community Development Department is required for any temporary or permanent tract signs. 96. Prior to final inspection of any tract housing units, a perimeter tract wall shall be constructed. The final design and location of decorative wall shall be approved by the Community Development Department. Access gates for the project shall be approved by the Community Development Department before installation. 97. The Community Development and Public Works Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes,-, CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30487, SANTA ROSA DEVELOPMENT, LLC ADOPTED: AUGUST 6, 2002 PAGE 19 shall be conveyed to the City Council when the map is presented for recordation consideration. 98. Prior to submitted the Final Map for plan check consideration, the following corrections and/or information shall be provided: A. Two copies of the draft Covenants, Conditions and Restrictions (CC and R's). The City Attorney shall approve the document prior to approval of the final map by the City Council. B. A minimum of three street names shall be submitted for each private street shown on the Map exhibit. A list of the names in ranking order shall be submitted to the Community Development Department for approval. 43 61 M I 21 20 "'�•nxoa Ilk TRA 020-060 ta0 o. aao TRA 0201040 na Maa TRA 02U-073 PAR 7 PAR 2 F O O S I05ACGR a4.05 AC GR 4 -13 AC NT 4 54 AC NT n 1�� o 0 012 0 14 1a0.2 k 1 am oa 979AC 979AC 979AC 1955= 3a202 x1 I t; PAR 3 <I 1 o PAR 4 PAR 3 O6 e 9D 1 10 I Nor h 493AC as ogm 5ACGR 4. 11 AC NT I II I SACGR 1 481ACNT 2" 01 i �.`e - _ t 4 r-- --r--avrrvarrt Avenue 5 8 /VV Ol Case': Tentative Tract Map 048 0 1 TRA TRA 20.05a �J Attachment 1 19 B40 I 15 � 36 r 25 , B 139 AC 21 !� U UINTmRY t1NR8 28 I 27 PM 19/77 PARCEL MAP N0, 6377 PM 75/65-66 PARCEL MAP NO. 8834 may 2000 `lU� 0 6 9 km SW of Coachella, California, United StateS 26 Sep 4 `jygG PF Lown 4mid W1111a �. E I 0 , Image courtesy of the US Geological Survey. )HgMetal"act -= `3311622SE-- .` i--ent;er i_ati,Lat=-1.:1.6.25390,33.628 6 Rut=ding -I ime 16 rns "Fiore 6/21./2007 3:39:36 PM to 6/ 21/2002. 3:39:36 PM Attachment 2 - •• Idl 1'- V. n� l7.9G• v� ndq' �j�( I�• i16.91' 137.13' il9.96 goft.. 140.:!' 't4at7 816 s o •r�,•C) s. s §� J� + '140.23' 8 3'• • e It p • k 1 r.a2r a \ / D —__ •$ a- 7� c T '11 3a ' , 79'[11(.f=rrr 4'Q1r. 1= 1�{ _ .•1..97' :l�` • a. .•, Eeottol"se.s � � do7rcw.-y.s � "e'• r . I 151 , . . 1.12 OD 0 6� � o ' c 6rsN 3 a •. twos, Y En e.• -40.07 4+ 140. lw 23' ca CIO "Al "eilia' 1 ,1w.n•• ,. r. eo*raw-s7.o eorrrnt-s7.o "•'��`'�' �� 12 47' 1 5.49' i . y oor 8 50th /41rCNO 11rr as ,-, 51. Planning Commission Minutes July 9, 2002 Attachment 3 B. Departm t Report: None V. PRESEN TIONS: None VI. PU IC HEARINGS: A. Environmental Assessment 2002-442 and Tentative Tract Map 30487, a request of Santa Rosa Developers, LLC for certification of a Mitigated Negative Declaration of environmental Impact and consideration of a subdivision of approximately 9.78 acres into 33 single family and other common lots located west of Madison Street on the north side of Avenue 58. 1. Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked why there was a conflict between Condition #44 and the staff report regarding the perimeter wall around the retention basin. Staff clarified the applicant could either install the wall or not, it was a decision of the Commission. If the Commission wanted a wall on the south boundary of Lots 31 and 33, the detail on the wall would have to be relocated. It was the applicant's intent to ensure that children would be able to play in the retention basin if was walled. Commissioner Tyler noted there was a similar problem on a separate subdivision where it was solved by using a wrought iron and block fence. He asked about the wall on the east and west boundaries. Staff stated they were required to install the wall as well as the wall matching up to the existing PGA West wall. Commissioner Tyler asked if the emergency access off of Lot 7, would eventually tie in with a future development; it is not referenced in the conditions. Staff stated it could be conditioned under the Fire Department conditions. 3. Commissioner Robbins asked about inconsistencies between Condition #10 and Condition #14 regarding streets. Senior Engineer Steve Speer stated the 50-foot requirement should be deleted from the condition. Commissioner Robbins stated the tentative map is drawn with the 50-foot right of way and seemed inconsistent with how the City normally approves a project with private streets. Staff stated if the applicant wants it that way, the G:\WPDOCS\PC Minutes\7-9-02.wpd Planning Commission Minutes July 9, 2002 City does not disagree. They typically want the right of way at the back of the curb. Staff stated that if it is deleted from the condition, the map itself prevails as shown. Commissioner Robbins agreed with deleting the 50-foot right of way and letting the map prevail. Staff suggested that Condition #10.13.1. be changed to read as shown on the tentative tract map. 4. Chairman Butler asked if they gate the project, would the retention basin be out on Avenue 58 and the gate back far enough to allow stacking. Staff stated they would have to redesign the two lots to allow for a bulb design for Public Works and Fire Department review. 5. Chairman Butler asked if the applicant would like to address the Commission. Mr. David Bruduik, representing Santa Rosa Developers, stated they have decided to gate the community and construct the wall on the back side of the landscape easement and incorporate the retention basin into the perimeter landscaping. They will submitting new landscaping plans along with a reconfiguration of the streets to allow gates at the entry. 6. Commissioner Tyler asked about the curve "bulge" in the middle of the street. Mr. Bruduik stated it was to allow the staggering of the houses for a more interesting design. Commissioner Tyler asked if the applicant had any objection to adding a condition defining where and how the emergency access would be constructed. Mr. Bruduik stated they had no objection. 7. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2002-075 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-442, as submitted. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. ; 4 ,53 G:\WPDOCS\PC Minutes\7-9-02.wpd 'J Planning Commission Minutes July 9, 2002 9. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2002-076 recommending approval of Tentative Tract Map 30487, subject to findings and conditions as amended: a. Condition #10.B.1.: Private Residential Cul-de-sac, 50' RO- W per the map exhibit. b. Condition #91: Gating for the emergency access road shall be approved by the Fire Department. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A Site Deve ment Permit 2002-74%h..a request of Jai Nettimi for compatibilit iew of a deck for a single ily two story house located at 79-390 Pas el Rey. 1. Chairman But asked if there was a motio o continue Site Development Per 002-744, as requested. It sinue oved and seconded by Co sioners Kirk/Abels to c Site Development Permit 2 -744 to July 23, 2002, auested. Unanimously approved. 16, B. n A lication 2002-627; a request Imperial Sign Company/Rink Co any for review of a sign program Parcel 2, retail building at Dune ms Center located at the southeast er of Dune Palms Road and Hi y 111. 1. Chairm utler asked for the staff report. ociate Planner Wallace it presented the information contai in the staff report, a cop which is on file in the Community lopment Department. 2. Chairman Butler ask if there were any questions of staff. Commissioner Tyler as for clarification on the previous sign program and the propos sign program. Staff explained attachment 1 is for the buildi n Parcel 2; attachment 2 is for the remainder of the buildings, u s the applicant submitted a more detailed sign program for each parcel. Commissioner Tyler stated he was unclear as to the monument signs at the northeast G:\WPDOCS\PC Minutes\7-9-02.wpd 5 r T4'!t 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: August 6, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Public Hearing on Consideration of a One Year PUBLIC HEARING: Extension of Time, Conditions, and Map Amendments for Tentative Tract 29436, a Subdivision of 169 Single Family Lots on 75.83 acres, Located North of Eisenhower Drive and East of Coachella Drive Applicant: Transwest Housing Inc. RECOMMENDATION: Adopt a Resolution of the City Council approving Tentative Tract 29436, Extension #1, subject to the findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project History The City Council approved this Tentative Tract Map for 169 single family lots on July 5, 2000. A Mitigated Negative Declaration of environmental impact for Environmental Assessment 99-386 was certified by the City Council on July 5, 2000, in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21166. A:\CC rpt TT 29436 EX 1.wpd Project Request Proposed is a one year extension of time to allow recordation of the final tract map. The Tentative Tract Map, located north of Eisenhower Drive and east of Coachella Drive (Attachment 1), proposes 169 single family lots, 21 lettered common lots for a total of 190 total lots. The project also includes three remainder lots. The single family lots range in size from 10,086 square feet to 19,975 square feet. The RL Zoning District requires a minimum lot size of 7,200 square feet (Attachment 2). The subdivision's main entry access off Eisenhower Drive near the southern end of the property will provide right -in, right -out, and left -in turning movements. The internal road system is a creative curvilinear design to provide access to each single family lot. Secondary vehicular access at Coachella Drive and Eisenhower Drive will be full turning movement with the completion of the signalized intersection. This map reflects minor lots line changes on residential and retention lots from the approved Tract (Attachment 3). Also, a shared access drive with the property to the east (to allow vehicular access to the Coachella Drive traffic signal) has been delineated. A Homeowners' Association will be formed to maintain the retention basins, common landscaped areas, private roads, and perimeter landscaping. A 20-foot wide landscaped lot with a meandering sidewalk and wall will be provided along Eisenhower Drive. The applicant is requesting to modify Condition No. 76 by adding an option to provide an alternate access to the "Indian Saddle" Trailhead. At the City Council public hearing of July 5, 2000, the Tract was approved with Condition 76 requiring the hillside property to be dedicated to a public agency with a five foot wide easement extending from Eisenhower Drive to access the Trailhead located at the base of the Santa Rosa Mountains, or dedicate the hillside property as Open Space in perpetuity to themselves. The applicant would like to provide the access from the east side of the property, Trail option No. 2 (both options are shown on the Tract Map). The access would be provided through the La Quinta Art's Foundation property which, in 1998, as a requirement for approval of Lot Line Adjustment 98-269, agreed to provide access to this property and is a remainder parcel of this Tentative Tract. The applicant is in discussions with the Arts Foundation regarding the trail access as well as the Coachella Valley Mountains Conservancy in regards to satisfying Condition No. 76 as originally approved and/or as modified. In addition, the applicant has retained a Trail Design and Construction professional to assess the viability of creating this trail through the hilly terrain of the remainder parcel to reach the "Indian Saddle" Trailhead. AACC rpt TT 29436 EX 1.wpd Public Notice This request was advertised in the Desert Sun newspaper on July 22, 2002, and mailed to all property owners within 500 feet around the project boundaries and mailed to all adjacent site addresses. To date, no correspondence has been received. Public Agency Review All applicable agency comments received have been made part of the Conditions of Approval for this case. Planning Commission Review The Planning Commission reviewed this request at its meeting of July 23, 2002. There were no inquiries from the public. The Commission adopted Resolution 2002- 80 by a 4-0-1 vote, recommending approval of this request, subject to findings and amended conditions (Attachment 4). FINDINGS AND ALTERNATIVES: The findings needed to approve this request can be met, as noted in the attached Resolution. The alternatives available to the City Council include: Adopt a Resolution of the City Council approving a one year extension to Tentative Tract 29436, subject to the findings and Conditions of Approval; or 2. Do not adopt a Resolution of the City Council approving an one year extension for Tentative Tract 29436; or 3. Provide staff with alternative direction. Respectfully submitted, Fred Baker, Principal Planner Approved for submission by: Deborah Powell, Management Analyst S 1-! 3 A:\CC rpt TT 29436 EX 1.wpd 0n14 Attachments: 1. Location Map 2. Tentative Tract Map exhibit (Large for City Council only) 3. Approved Tentative Tract 29436 4. Draft Planning Commission minutes for the meeting of July 23, 2002 oo4 AACC rpt TT 29436 EX 1.wpd RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ONE YEAR EXTENSION OF TIME FOR A TENTATIVE TRACT MAP ALLOWING 169 SINGLE FAMILY LOTS ON 75.86 NET ACRES LOCATED NORTH OF EISENHOWER DRIVE, EAST OF COACHELLA DRIVE CASE NO.: TENTATIVE TRACT MAP 29436 EXTENSION #1 TRANSWEST HOUSING INC. WHEREAS, the City Council of the City of La Quinta, California, did on the 6th day of August, 2002, hold a duly noticed Public Hearing to consider the request of Transwest Inc. for approval of a one year extension of time for a Tentative Tract Map which creates 169 single family lots and miscellaneous lots on 75.83 net acres in the RL Low Density Residential Zone, located north of Eisenhower Drive and east of Coachella Drive more particularly described as: A. P. N.'S: 623-310-008, 623-310-009, 631-31 1-001, 631-31 1-003, 631-312-001, 631-312-020 643-090-025, and 643-090-004 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23`d day of July, 2002, hold a duly noticed Public Hearing to consider the request of Transwest Inc. for approval of a one year extension of time for a Tentative Tract Map which creates 169 single family lots and miscellaneous lots on 75.83 net acres in the RL Low Density Residential Zone, located north of Eisenhower Drive and east of Coachella Drive; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 5th day of July, 2000, adopt Resolution 2000-87, approving this Tentative Tract Map, subject to conditions; and, WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that a Mitigated Negative Declaration of environmental impact for Environmental Assessment 99-386 for Tentative Tract Map 29436 was certified by the City Council on July 5, 2000 and modified by an Addendum on March 20, 2001, in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21 166; and, 5 iI J Resolution 2002- Tentative Tract Map 29436 Extension #1 Transwest Housing Inc. August 6, 2002 Page 2 WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify approval of said extension to the Tentative Tract Map: 1. The map is consistent with the General Plan in that the lots are designated to be used for Low Density Residential. The development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. 2. The design and proposed improvements of the map are consistent with the General Plan in that the development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. 3. The location of the proposed options for a trail easement are consistent with the General Plan in that the development and improvements of the trail will comply with the General Plan Circulation Element, Policy No. 7. 4. The design of the subdivision and improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since the project is surrounded by development, or other urban improvements, and mitigation measures are required by the Mitigated Negative Declaration (EA 99-386). 5. The design of the map or types of improvements are not likely to cause serious public health problems because the development of the land will require compliance with all health related requirements including provisions for sewers and water. 6. The design of the map will not conflict with easements acquired by the public at large, for access through, or use of, property within the Map since none presently exist and new easements as required will be provided and recorded. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; A:\CC RESO TT 29436 EX 1.wpd .0 Resolution 2002- Tentative Tract Map 29436 Extension #1 Transwest Housing Inc. August 6, 2002 Page 3 2. That it does approve a one year extension of time for Tentative Tract Map 29436 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6" day of August 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California A:\CC RESO TT 29436 EX 1.wpd 6 RESOLUTION 2002- CONDITIONS OF APPROVAL TENTATIVE TRACT 29436 - RECOMMENDED TRANSWEST HOUSING INC. AUGUST 6, 2002 GENERAL CONDITIONS OF APPROVAL 1 . The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The subdivider agrees that this obligation shall continue in full force and effect even if, as a result of the action or proceeding, the approval of the tentative map is ordered to be set aside. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of § §66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Charter and Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the AACC COA TT 29436 EX 1.wpd J 3 Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 required Storm Water Pollution Protection Plan is available for inspection at the project site. 4. Final maps under this tentative map shall be subject to the provisions of the Development Impact Fee program in effect at the time of final map approval. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. PUBLIC STREETS 1. Eisenhower Drive - 50-foot from centerline of the existing raised median. 2. The right of way as needed to implement the realignment of the northwesterly half of the Eisenhower Drive improvements as described in Condition No. 48 A.2. B. PRIVATE STREETS 1 . Residential: 37-foot width. Width may be reduced to 33 feet with parking restricted to one side or 29 feet if on -street parking is prohibited provided there is adequate off-street parking for residents and visitors and the applicant makes provisions for ongoing enforcement of the restrictions. 2. Collector: 41-foot width. 3 AACC COA TT 29436 EX 1.wpd �% Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 C. CULS DE SAC 1. Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset); Public - 45-foot radius, Private - 38.5-foot radius. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 10. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 11. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. Eisenhower Drive - 20-foot The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. A:\CC COA TT 29436 EX 1.wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 14. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 15. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 16. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners 17. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. 18. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building AACC COA TT 29436 EX 1.wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 22. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. A:\CC COA TT 29436 EX 1.wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 23. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 24. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 25. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 26. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. -AD 27. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is j A:\CC COA TT 29436 EX 1.wpd �' t v Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 28. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 29. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 30. Building pad elevations of lots in Tract 29436 sharing a common boundary with the Laguna De La Paz community shall not exceed the building pad elevation of any nearby home in the Laguna de la Paz division that is contiguous to the green belt. The rough grading plan for all other building pad elevations shall be designed to grade the other pads within one -foot, higher or lower, of what is shown on the conditionally approved tentative map. 31. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a Fugitive Dust Control plan prepared in accordance with Chapter 6.16, LQMC. The applicant shall furnish security, in a form acceptable to the City, in an amount sufficient to guarantee compliance with the provisions of the permit. 32. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 33. Prior to issuance of building permits, the applicant shall provide building pad '31111) certifications stamped and signed by qualified engineers or surveyors. For each A:\CC COA TT 29436 EX 1.wpd '; I i Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 34. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 35. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2'/2 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 36. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 37. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 38. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 39. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 40. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 41. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's !•�� Department), retention basins shall be visible from adjacent street(s). No fence A:\CC COA TT 29436 EX 1.wpd ` Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 42. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City - or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. 43. The tract shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 44. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 45. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 46. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 47. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) ��J A:\CC COA TT 29436 EX 1 .wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 A. OFF -SITE STREETS 1. Eisenhower Drive - Construct 38-foot half of 76-foot improvement (travel width, excluding curbs) plus 6-foot sidewalk. 2. Subdivider shall participate in fifty percent (50%) of the cost to design and reconstruct the 12-foot wide landscaped median in a new alignment that is shifted ten and one-half feet (10.5') away from the southeasterly curb of Eisenhower Drive at Coachella Drive to accommodate south -to -north u-turn traffic and improve sight distance at this intersection. The realignment transition shall be accomplished with an 1,800-foot radius curve coupled with appropriate transitions to be determined during design. Approximately 650' of median adjacent to tract 29436 shall be realigned. B. PRIVATE STREETS 1. Residential: 36-foot travel width. Width may be reduced to 32 feet with parking restricted to one side or 28 feet with on -street parking prohibited if there is adequate off-street parking for residents and visitors and the applicant provides for perpetual enforcement of the restrictions by the homeowners association. C. CULS DE SAC 1. Use Riverside County Standard 800 (symmetric) or 800A (offset), with 38-foot curb radius. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 48. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 49. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g.,?ti AACC COA TT 29436 EX 1.wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 50. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 52. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical (1/8" batter) and a minimum of 0.1' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 53. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 54. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 55. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the AACC COA TT 29436 EX 1.wpd U. 18 Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 56. General access points and turning movements of traffic are limited to the following: A. "A" Street at Eisenhower Drive shall be limited to right turn in, right turn out, and left turn in (both from Eisenhower Drive and onto Eisenhower Drive) . B. Subdivider shall reconfigure on -site tract design to create a two-way private street to connect to a short public street or private street providing access to the traffic signal at the Coachella Drive/Eisenhower Drive intersection. C. Prior to fifty percent (50%) buildout of Tract 29439, Subdivider shall construct a short public street or private street connecting Tract 29439 to the Coachella Drive/Eisenhower Drive intersection. The subdivider shall be responsible for fifty percent (50%) of the cost to design and construct a short connector street and signal modification as needed to add the fourth leg of the intersection and bring it to current standards including dedicated left -turn phase for Eisenhower traffic. The City intends to acquire the right of way for the connector street via dedication, however, if the opportunity to acquire the right of way by dedication does not present itself prior to final map approval for Tract 29439, Subdivider shall post security for the required improvements and estimated right of way acquisition cost subject to the legal rights and limitations delineated in Map Act Section 66462.5. LANDSCAPING 57. The applicant shall provide a predominantly desert landscaping theme in required setbacks, retention basins, common lots, and park areas. 58. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the ., Riverside County Agricultural Commissioner prior to submitting for signature by '�'- 'J A:\CC COA TT 29436 EX 1.wpd'43 Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 the City Engineer. Plans are not approved for construction until signed by the City Engineer. 59. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 60. A perimeter block wall (sound attenuation barrier) shall be constructed along Eisenhower Drive. An emergency access gate (designed per Fire Marshal's requirements) shall be installed at the southerly terminus of the emergency access road which extends from the cul-de-sac in "D" Street. 61. A perimeter block wall shall be constructed along the project's westerly boundary from Eisenhower Drive to the foot of the mountains. 62. At locations where the proposed development shares a common property line with the Laguna De La Paz project (Tract 20052) where an existing wall encloses properties in the adjacent development, the Applicant shall accomplish the Zoning Code required 5-foot minimum wall height in accordance with one of the following methods: A. If permission from the adjacent property owner is received, and if additional wall height can be structurally achieved, add additional course(s) of matching block to the existing wall. This alternative shall be rejected by the adjacent landowner before utilizing the second alternative. B. If the adjacent property owner does not consent to the first alternative, the Applicant shall achieve the 5-foot minimum wall height by constructing a new wall, with matching block, adjacent the existing wall as close as physically possible, and fill the empty space between the two walls with pea gravel and slurry cap. The two walls shall be structurally bound together with tie rods. 63. A 6-foot sidewalk shall be constructed along Eisenhower Drive. The sidewalk shall meander within the 32-foot Right -of -Way and setback. QUALITY ASSURANCE 64. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. A:\CC COA TT 29436 EX 1 .wpd �" �" Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 65. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 66. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 67. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 68. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 69. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. FIRE MARSHALL 70. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for a two hour duration at 20 psi. 71. Prior to recordation of the final map, applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review/approval. The plans shall conform with the Fire Marshal's requirements for types, location and spacing of hydrants and fire flow requirements. Plans shall be signed/approved by a registered civil engineer and the local water A:\CC COA TT 29436 EX 1.wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 72. The required water system including fire hydrants shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 73. The minimum dimensions for fire apparatus access roads entering and existing this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13 feet 6 inches. 74. Gated entrance and exit openings shall be not less than 20 feet in width. All gates shall be located at least 40 feet from the roadway and shall open to allow a vertical stop without obstructing traffic on the road. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. Power operated gates shall be equipped with an override system consisting of KS-2P series Knox Key Operated switches. MISCELLANEOUS 75. The Community Development and Public Works Directors shall allow minor design changes to final map. Minor design changes include a reduction in the number of buildable lots, changes in lot sizes, relocation of common lots, open space open areas or other required public facilities (e.g., CVWD well sites, etc.); may allow any changes in the alignment of street sections provided the applicant submits a Substantial Conformance Application to the Public Works Department during plan check process identifying the requested changes and how the changes occurred. All minor changes shall be conveyed to the City Council at the time the City Council considers final map recordation. 76. Prior to recordation of the final tract map, the developer shall make a good faith effort to dedicate the hillside property to a public agency, such as the Mountain Conservancy, if the agency wishes to provide trail access and assume the liability for the trail and hillside. If such dedication occurs prior to recordation of the Final Tract Map, developer shall establish a trail access by one of the following ways: 1) Create a five foot wide easement from Eisenhower Drive along the westerly property line located behind the rear property line of residential lots to Lot S A:\CC COA TT 29436 EX 1 .wpd Resolution 2002- Conditions of Approval - Recommended Transwest Housing Inc. Tentative Tract 29436 August 6, 2002 "G" and extending the five foot trail access with an easement within Lot "G" behind the toe of slope to the existing trail head; or, 2) Create a trail easement and build a viable trail from the western edge of the Arts Foundation property on Washington Avenue up and over the mountains and dropping down into Lot "G" of Tract 29436 and extending a five foot trail access easement within Lot "G" from the point the new trail connects to Lot "G" to the existing Trail Head. Or, if the developer is not able to dedicate the hillside property to a public agency, the three remainder parcels shown on Tentative Tract Map 29436 shall be deed restricted as permanent open space prior to recordation of the final tract map 77. All dwelling units shall be single story and shall not exceed 22 feet in height within Tentative Tract Map 29436. 78. All lots sharing a common boundary with Laguna de La Paz shall have a minimum 25 foot rear yard setback for all buildings. 79. Prior to final map approval all lots shall be required to have a minimum lot frontage of 35 feet per Section 9.50.030, Table of Development Standards, of the Zoning Code. A:\CC COA TT 29436 EX 1.wpd ATTACHMENT #1 PROJECT LOCATION m cn om �z m� m m m PROJECT HWY 111 AVENUE 50 AVENUE 52 LOCATION MAP M1601 J23 ATTACHMENT #31 Y� V m pop add 1 (� ILI • � YY air ire Tip __ i /•f it � +a I ' - t `• 09*00 gftk l sw lfw � � I � �� '� •=a't• !:1 •i�l !d i .6 !d `! !a `' ifs *�d :y- . �x '�i4 � _ � • � is .fv ' -TALI w.tj 94 f ! wt` 1 • ��N.� yd 4L 1+L J�U ATTACHMENT #4 Planning Commission Minutes July 23, 2002 10. There being no further questions of the applicant and. no other public comment, Vice Chairman Tyler close the public participation portion of the hearing and opene a matter up for Commission discussion. 11. There being no discussion, it w moved and onded by Commissioners Kirk to adopt anning C mis ' Resolution 2002-079 approving Site evelopment ;, 002-745, as amended. k.;. iei estions of staff, Vice Chairman Tyler asked if the nt d like to address the Commission. Ms. Margo '' . stated they agreed with the conditions as written. 3. T. r � eing no further questions of the applicant and no other lic comment, Vice Chairman Tyler closed the public rticipation portion of the hearing and opened the matter up for Commission discussion. There being no discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2002-080 approving a one year extension of time for Tentative Tract Map 29436, as submitted. G:\WPDOCS\PC Minutes\7-23-02.wpd 6 v �, f Planning Commission Minutes July 23, 2002 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Vice Chairman Tyler. NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. 1. Vice\,Chairman Tyler opened publ' earing the staff port. Associate PI g Trousdell ed the informat n contained in the s t, a copy of which is on file in the Community Developme r„ nt. G:\WPDOCS\PC Minutes\7-23-02.wpd 7 7