TUP 2017-0001 Desert Triathalon (02.21.2017)ta Qa;Ara
- GEM ofthe DESERT -
February 21, 2017
CASE NUMBER
Temporary Use Permit 2017-0001
ACTIVITY/EVENT
Desert Triathalon
March 3 - 5, 2017
Lake Cahuilla Regional Park and local roads (see attached exhibits)
APPLICANT
Mr. Matt Sills
Southland Events
638 Camino de los Mares, H130-194
San Clemente, CA 92673
L\ 9 9 e7S1171,11 1
The Design and Development Department has reviewed and approved Temporary Use
Permit 2017-0001, pursuant to LQMC Section 9.100.140 (Temporary Outdoor Events),
based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the
anticipated attendance.
C. Sufficient parking will be provided for the anticipated attendance, as all parking
associated with the event will occur at Lake Cahuilla County Park.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been/will be provided for.
E. Fire protection plans and facilities have been/will be provided to the satisfaction
of the Fire Marshal (CalFire).
F. Security plans and facilities have been/will be provided to the satisfaction of the
Riverside County Sheriffs Department (RCSD).
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
G. Public roadways providing access to the event are capable of accommodating
the anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation, with implementation of the proposed traffic
control plans and required Conditions of Approval.
H. The event is exempt from the California Environmental Quality Act (CEQA)
provisions pursuant to Section 15304(e).
I. The Applicant has contracted for the necessary staffing of traffic control officers
(based on RCSD Extra Duty Reimbursement quote, dated 2/9/17 and on file),
California Highway Patrol personnel through Reimbursable Letter of Agreement
R-16-630-282 and traffic control devices and signing through Tops and
Barricades (final Bike and final Run TCP's dated 12/19/16; both on file), as
deemed appropriate by the Riverside County Sheriff's Department/La Quinta
Police Department.
J. Adherence to the conditions attached to this application, as outlined herein, will
ensure that no adverse impacts to surrounding properties will occur.
This approval authorizes you to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must also comply with the
provisions and conditions of any other permits, as may be required/referenced herein,
in order to physically set up and conduct the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of event:
1. All vendors shall obtain a City Business License. A listing of all vendors, with
contact information, shall be submitted to the Design and Development
Department. The serving of food and alcoholic beverages during the event shall
be subject to the rules and requirements of the Riverside County Health
Department and State of California Alcoholic Beverage Control, respectively.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
Extension cords shall be ground -secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential
properties. No spot or searchlights are permitted.
3. If ground excavations are required, please contact Underground Service Alert
(USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge
provided USA is given a two-day notice prior to commencement of work.
4. All temporary electrical wiring to any concession/vendor spaces shall be secured
to prevent physical hazards to the public and participants. Wiring/cords shall not
be subjected to environmental or physical damage.
5. An adequate number of portable restroom facilities shall be provided, to
accommodate participants and guests. ADA-compliant portable restrooms shall
be provided as required by the Building Division.
6. Obtain any building permit(s) as may be required for temporary electric service
and any other required items (e.g. bleacher, portable generators, etc.). Contact
the Building Division at (760) 777-7012 for permit requirements.
7. Applicant shall post all affected gated communities, particularly along the north
side of Avenue 58 and along Madison Street, with a flyer or similar format that
provides event dates and times, indicates that security personnel will be present
to ensure traffic safety, and lists the applicant's contact information. Information
shall be posted at or near callboxes and/or gate control actuators.
8. The applicant shall obtain an encroachment permit for the off -site directional
signs and traffic controls placed in the City's right-of-way that are allowed and as
conditioned with this permit. Traffic control plans shall be submitted along with
the permit application for City approval. Please contact Amy Yu at (760)777-
7047.
9. The applicant shall contact and make arrangements with the La Quinta Police
Department and the Riverside County Sheriff Department to post a traffic control
officer at every intersection within the City of La Quinta where bicyclists will have
non-stop passage through stop and signalized intersections requiring traffic on
the race route to make a legal stop, or where non-stop left -turns are intended in
front of oncoming traffic. The applicant shall provide additional traffic control
officers, traffic control devices, and signage deemed appropriate by the Police
and/or Sheriff Department.
10. The applicant shall contact the appropriate departments in Riverside County to
confirm what traffic control measures are required on the streets and roads
where the race route passes through county jurisdiction outside the La Quinta
City limits.
11. The applicant shall obtain approval from the County of Riverside for the proposed
street closures shown on the traffic control plan.
12. The applicant shall provide informative message board(s) informing the
commuters using the affected roadways of possible traffic delays due to the
street closures and time of the event. The message board shall be provided for
the commuters 48 hours prior to the start of event.
13. The applicant shall give advance notice of the anticipated traffic restrictions to be
enforced during this event and provide a simplified traffic control plan showing
the access routes to the Homeowners' Associations of PGA West, Andalusia, and
Trilogy.
14. Additional signs may be required after issuance of this Temporary Use Permit if
deemed necessary by the City Engineer. The Traffic Control Plan shall be
approved prior to issuance of any applicable encroachment permit.
15. Additional signs may be required after issuance of this Temporary Use Permit if
deemed necessary by the City Engineer, Fire Marshal, La Quinta Police
Department and/or Riverside County Sheriff Department.
Completion/confirmation during event:
16. The event is permitted for March 3 - 5, 2017. Event set-up may begin on March 2,
2017. Event hours shall be limited to 2:00 PM Through 8:00 PM on March 3, 2017,
7:00 AM through 4:00 PM on March 4, 2017, and 7:00 AM through 12:00 PM on
March 5, 2017. At the conclusion of the event, the event site and all roadways
shall be returned to pre -event conditions. Take down of the site shall be
completed by 9:00 PM on March 6, 2017.
17. Applicant shall comply with all terms and conditions set forth in the Special Event
Permit issued by Riverside County Fire Department for LAQ-17-EVENT-002 for the
duration of event set-up, operation and take -down activities.
18. The applicant shall coordinate third party independent inspections to maintain
the traffic control plan (TCP) measures as approved under the traffic control
plans. Any takedown and/or relocation and re -installation of any traffic control
devices as approved in the TCP shall be inspected by said third party for
conformance with the intent and provisions of the approved TCP. In the absence
of a third party contract inspector, services may be provided by RCSD and/or Tops
and Barricades. Please contact Sgt. Chris Frederick at 760-863-8399 for
arrangements.
19. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
20. Smoking shall not be permitted in any tent or canopy or in any adjacent area
where hay, sawdust or any other combustible materials are stored or used unless
approved by the fire inspector. NO SMOKING signs shall be posted in all tents and
canopies.
21. All tent and temporary member plans shall meet the requirements of the
California Fire Code.
22. No fireworks, or open flame, or any other device emitting flame or fire or creating
a glow capable of igniting combustibles shall be permitted.
23. No fire -lanes, fire hydrants or any other Fire Department appliances shall be
blocked or obstructed.
24. Roadways/traffic aisles to structures and activities in and around the event will
be maintained accessible to emergency vehicles at all times. Any/all parking
monitors shall wear light-colored clothing and reflective vests as needed.
25. No on -street parking outside the approved event area may be utilized for event
parking. All on -street parking areas not otherwise restricted under the traffic
control plan as approved shall remain available for public use.
26. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid Private Security license.
27. Applicant shall be responsible for paramedic/medical service during the event.
28. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout the
event grounds by posting "NO PARKING FIRE LANE".
29. The use of amplified equipment for announcements and award presentations is
permitted, provided that all provisions of the City of La Quinta's Noise Ordinance
(LQMC 9.100.210) are complied with.
Completion/confirmation after conclusion of event (if necessary):
30. The event route and any sites used shall be left clean and in its original manner
after the event. Temporary trash receptacles shall be provided in and around the
event areas. All event areas shall be left free of debris at the end of each day's
activities, and after the event concludes.
31. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be
removed immediately after the final participant(s) as they complete the course.
32. All signing must be removed at the conclusion of the event, or each sign is
subject to a $50.00 fine. Please contact the Code Compliance Division at (760)
777-7050 regarding removal of signage.
33. Any damage to public hardscape caused by this event shall be repaired as
directed by the City Engineer. This includes but is not limited to sidewalks, curb
and gutter, landscaping, pavement and street lights especially within the
surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta ("the City"), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any
problems that arise not previously addressed herein. It is acknowledged that
modifications to traffic control and other approved measures may be necessary
during the event to address unanticipated problems that may arise.
This decision may be appealed to the Planning Commission, provided the written
appeal and filing fee of $1,595.00 are submitted to this Department within 15
calendar days. Please contact this office should you wish to file an appeal, and we will
assist you in that regard.
If you have any questions before, during, or after the event, please contact the
following:
GABRIEL PEREZ
Planning Division
760-777-7062
760-534-0070 (City Contact During Event)
BRYAN MCKINNEY
Public Works Department
760-777-7045
ANTHONY MORENO
Code Compliance Division
760-777-7034
RONALD GRIESINGER
Riverside County Fire
760-863-8886
CHRIS FREDERICK
La Quinta Police
760-863-8399
SPRINT COURSE
SAT 3/04 5 AM TO 9:30 AM
BIKE14 MILES
TRAFFIC
DIRECTION
POLICE .-- CADET
OFFICER ♦I VOLUNTEER
A POLICE OFFICER SHALL BE POSTED
AT EACH END OF THIS SECTION. THE
PARTICIPANTS' WILL COME FROM THE
LAKE AND STAY OF THE SIDE OF THE
ROAD OPPOSITE THE LAKE WHILE THE
OFFICERS DIRECT VEHICLE TRAFFIC, ONE
DIRECTION AT A TIME ON THE LAKE SIDE
OF THE ROAD. AS THE PARTICIPANTS
RETURN, THEY WILL STAY ON THE LAKE
SIDE OF THE ROAD WHILE THE OFFICERS
DIRECT VEHICLE TRAFFIC, ONE DIRECTION
AT A TIME ON THE SIDE OPPOSITE OF THE
LAKE. BIKES 81 CARS WILL BE SEPARATED BY
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NO• TE5 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BE IN ACCORDANCE WITH THE 2012
CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (Ca M.0 T C D.)
2, TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED. ADDITIONAL TRAFFIC CONTROL
MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY
CITY OF LA QUINTA ANDIOR COUNTY OF RIVERSIDE REPRESENTATIVE.
3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS,
BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL
PLANS,
4. PARTICIPANTS SHALL FOLLOW ALL TRAFFIC LAWS.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE DURING EVENT HOURS ONLY, THE EVENT IS ON SAT 3104AND
SUN 3/05 THE HOURS ARE 5 AM TO NOON. TRAFFIC CONDITIONS ARE LIGHT VOLUME.
7. A POLICE OFFICER OR CADETNOLUNTEER SHALL BE POSTED AT EACH INTERSECTION ALONG THE ROUTE
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A POLICE OFFICER SHALL BE POSTED
AT EACH END OF THIS SECTION. THE
PARTICIPANTS WILL COME FROM THE
LAKE AND STAY OF THE SIDE OF THE
ROAD OPPOSITE THE LAKE WHILE THE
OFFICERS DIRECT VEHICLE TRAFFIC, ONE
DIRECTION AT A TIME ON THE LAKE SIDE
OF THE ROAD. AS THE PARTICIPANTS
RETURN, THEY WILL STAY ON THE LAKE
SIDE OF THE ROAD WHILE THE OFFICERS
DIRECT VEHICLE TRAFFIC, ONE DIRECTION
AT A TIME ON THE SIDE OPPOSITE OF THE
LAKE. BIKES & CARS WILL BE SEPARATED BY
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NOTE$: 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PROJECT SHALL BEN ACCORDANCE WITH THE 2012
CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES ICa M. U T.C.D.)
2. TRAFFIC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIRED ADDITIONAL TRAFFIC CONTROL
MAY BE REQUIRED TO FACILITATE PUBLIC SAFETY AND TRAFFIC FLOW IF DEEMED NECESSARY BY
CITY OF LA QUINTAAND(OR COUNTY OF RIVERSIDE REPRESENTATIVE.
3, THROUGHOUT EACH WORK PERIOD, CONTRACTOR SHALL INSPECT TRAFFIC CONTROL (SIGNS,
BARRICADES AND DELINEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFIC CONTROL
PLANS.
4, PARTICIPANTS SHALL FOLLOW ALL TRAFFIC LAWS.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTAINED AT ALL TIMES.
6. THIS TRAFFIC CONTROL SHALL BE IN PLACE DURING EVENT HOURS ONLY, THE EVENT IS ON SAT 3104AND
SUN 3105 THE HOURS ARE 5 AM TO NOON. TRAFFIC CONDITIONS ARE LIGHT VOLUME.
7. A POLICE OFFICER OIL CADETNOLUNTEER SHALL BE POSTED AT EACH INTERSECTION ALONG THE ROUTE
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1 of 1 1/19/2017 11:05 AM