2017 02 21 CC
CITY COUNCIL AGENDA 1 FEBRUARY 21, 2017
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, FEBRUARY 21, 2017
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1). ALVERIZ ET AL. V. CITY OF LA
QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161;
BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR
COURT CASE NO. PSC 1505200
2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE
SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CHRIS ESCOBEDO,
DIRECTOR OF COMMUNITY RESOURCES; AND EMPLOYEE ORGANIZATION: LA
QUINTA CITY EMPLOYEES ASSOCIATION
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
City Council agendas and staff reports
are available on the City’s
web page: www.la-quinta.org
CITY COUNCIL AGENDA 2 FEBRUARY 21, 2017
SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770-
060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-
062; 777-490-004; 777-490-006; 777-490-007; 777-490-012; 777-490-014
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: ROBERT S. GREEN, SILVERROCK DEVELOPMENT
COMPANY
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF
REAL PROPERTY
4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW)
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED
POSITION – CITY MANAGER
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PRESENTATION ON SAFELY SURRENDERED BABY AWARENESS MONTH BY DAVID
LACLAIR, FIRE BATTALION CHIEF
2.PRESENTATION OF BOYS AND GIRLS CLUB – LA QUINTA CLUBHOUSE BY SIAH
NIX, EXECUTIVE DIRECTOR
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF FEBRUARY 7, 2017 7
2. ADOPT ORDINANCE NO. 554 ON SECOND READING AMENDING THE
LA QUINTA MUNICIPAL CODE BY ADDING THE REQUIREMENT FOR
LANDSCAPE-RELATED BUSINESSES TO COMPLETE A COURSE ON
17
CITY COUNCIL AGENDA 3 FEBRUARY 21, 2017
OVERSEEDING ALTERNATIVES AND WATER EFFICIENCY TO CHAPTER
3.28 BUSINESS LICENSES AND CHAPTER 8.13 WATER EFFICIENT
LANDSCAPING
3. AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY RESOURCES
DIRECTOR AND HUMAN RESOURCES ANALYST TO ATTEND THE
LIEBERT CASSIDY WHITMORE PUBLIC SECTOR LAW CONFERENCE IN
ANAHEIM, CALIFORNIA, MARCH 8 – 10, 2017
31
4. AUTHORIZE OVERNIGHT TRAVEL FOR DESIGN AND DEVELOPMENT
DIRECTOR/CITY ENGINEER TO ATTEND LEAGUE OF CALIFORNIA
CITIES PUBLIC WORKS OFFICERS INSTITUTE IN SAN DIEGO,
CALIFORNIA, MARCH 22 – 24, 2017
33
5. APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES
AGREEMENT WITH DAHL CONSULTANTS, INC. TO DESIGN THE
REQUIRED UPDATED WATER METER FOR THE CIVIC CENTER LAKE
AND IRRIGATION CONVERSION IMPROVEMENTS
35
6. APPROVE AMENDMENTS TO PROFESSIONAL SERVICES AGREEMENTS
WITH ESGIL CORPORATION, JAS PACIFIC, AND YOUNG
ENGINEERING SERVICES FOR ON-CALL BUILDING CODE PLAN
REVIEW SERVICES
45
7. EXCUSE ABSENCE OF PLANNING COMMISSIONER HANSEN FROM THE
FEBRUARY 14, 2017 PLANNING COMMISSION MEETING
65
8. APPROVE DECLARATION OF SURPLUS AND DISPOSAL OF CITY
OWNED MOTORCYCLES
67
9. APPROVE DECLARATION OF SURPLUS EQUIPMENT
69
10. APPROVE DEMAND REGISTERS DATED FEBRUARY 3 AND 9 , 2017 77
BUSINESS SESSION
1. APPOINT A COUNCILMEMBER TO THE CANNABIS AD HOC COMMITTEE
93
2. RECEIVE AND FILE FISCAL YEAR 2016/17 OPERATING AND CAPITAL
IMPROVEMENT MID-YEAR BUDGET REPORT, APPROVE THE
RECOMMENDED BUDGET ADJUSTMENTS, AND ADOPT RESOLUTION TO
AMEND MANAGEMENT ASSISTANT CLASSIFICATION SPECIFICATION
[RESOLUTION NO. 2017-004]
95
STUDY SESSION
CITY COUNCIL AGENDA 4 FEBRUARY 21, 2017
1. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU
UPDATE BY PRESIDENT / CEO SCOTT WHITE
119
2. DISCUSS THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE CV LINK MULTI-
MODAL TRANSPORTATION PROJECT
145
3. DISCUSS THE COACHELLA VALLEY CONSERVATION COMMISSION
DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE LA QUINTA
PENINSULAR BIGHORN SHEEP BARRIER PROJECT
155
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS
1. CITY MANAGER – UPCOMING EVENTS AND CITY COUNCIL CALENDAR 165
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
A. PROGRAMS AND WELLNESS REPORT - JANUARY 169
B. PUBLIC SAFETY DIGITAL MONITORING AD HOC REPORT 173
C. COMMUNITY PROGRAMS UPDATE 175
5. DESIGN AND DEVELOPMENT
A. MONTHLY DEPARTMENT REPORT - JANUARY 179
B. SB 1/AB 1 – TRANSPORTATION FUNDING PROPOSALS 183
6. FACILITIES DEPARTMENT REPORT – JANUARY 185
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. EAST VALLEY COALITION (Evans)
5. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
7. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans)
8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi)
10. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Fitzpatrick)
11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick)
13. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi)
CITY COUNCIL AGENDA 5 FEBRUARY 21, 2017
14. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña)
15. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Peña)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña)
19. CVAG TRANSPORTATION COMMITTEE (Radi)
20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
21. SUNLINE TRANSIT AGENCY (Radi)
22. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Radi and Sanchez)
23. ANIMAL CAMPUS COMMISSION (Sanchez)
24. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez)
25. PLANNING COMMISSION MINUTES OF OCTOBER 28, NOVEMBER 22
AND DECEMBER 27, 2016
215
26. COMMUNITY SERVICES COMMISSION MINUTES OF JANUARY 13, 2017 229
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on March 7, 2017
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City
Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City’s
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La
Quinta Cove Post Office at 51-321 Avenida Bermudas, on February 17, 2017.
DATED: February 17, 2017
SUSAN MAYSELS, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special
equipment is needed for the hearing impaired, please call the City Clerk’s office
at 777-7103, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
CITY COUNCIL AGENDA 6 FEBRUARY 21, 2017
If special electronic equipment is needed to make presentations to the City
Council, arrangements should be made in advance by contacting the City
Clerk’s office at 777-7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents,
exhibits, etc., must be supplied to the City Clerk for distribution. It is requested
that this take place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding
any item(s) on this agenda will be made available for public inspection at the
Community Development counter at City Hall located at 78-495 Calle Tampico,
La Quinta, California, 92253, during normal business hours.
CITY COUNCIL MINUTES 1 FEBRUARY 7, 2017
CITY COUNCIL
MINUTES
TUESDAY, FEBRUARY 7, 2017
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON AGENDA – None.
CONFIRMATION OF AGENDA
City Manager Spevacek said there was an error in the title of Business Session Item No.
3. He clarified that the full cost for the vacant land purchase agreement and joint
escrow instructions between the City of La Quinta and BT-LJMJM, LLC. is $4,586,000
which will be paid out via an initial down payment and two additional payments, and
at this time staff is requesting an appropriation of $2,253,000. Council concurred.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 77895
CALLE MONTEZUMA (APN 773-101-005)
CITY NEGOTIATOR: CHRIS ESCOBEDO, COMMUNITY RESOURCES
DIRECTOR
PROPERTY OWNER: MICHAEL A. FISCHER SR., MICHAEL A. FISCHER JR.
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR
DISPOSITION OF THE PROPERTY IDENTIFIED
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR THE SIX PROPERTIES LISTED
BELOW
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: OWNERS AS LISTED BELOW
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
1. 46300 DUNE PALMS ROAD – ENGLISH CONGREGATION OF JEHOVAH’S
WITNESSES
2. 46400 DUNE PALMS ROAD (PORTIONS) – CHIN FAMILY PROPERTIES,
LIMITED
3. 46400 DUNE PALMS ROAD, UNIT 58 – LETICIA ARIAS
CONSENT CALENDAR ITEM NO. 1
7
CITY COUNCIL MINUTES 2 FEBRUARY 7, 2017
4. 46400 DUNE PALMS ROAD, UNIT 83 – JOSE AND IMELDA BENAVIDES
5. 46400 DUNE PALMS ROAD, UNIT 82 – MARIA C. MARRUFO
6. 46400 DUNE PALMS ROAD, UNIT 84 – GARCIA ROMERO
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770-
060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-
062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
NEGOTIATING PARTIES: ROBERT S. GREEN, SILVERROCK DEVELOPMENT
COMPANY
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF
REAL PROPERTY
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 3:03 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in closed session on Item Nos. 1
and 2 that required reporting pursuant to Government Code section 54957.1 (Brown
Act).
City Attorney Ihrke said Council will continue consideration of Closed Session Item No.
3 when Council reconvenes to Closed Session at the conclusion of the open session
portion of the meeting.
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Radi led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: Kathy Kronemeyer, La Quinta – Ms. Kronemeyer said that she has
been a La Quinta resident for 15 years and a teacher with Desert Sands Unified School
District for 40 years. She requested clarification on the City’s policy regarding
sanctuary status.
8
CITY COUNCIL MINUTES 3 FEBRUARY 7, 2017
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. MAINTENANCE FOREMAN ADOLFO CABRERA RETIREMENT PROCLAMATION
Mayor Evans and Councilmembers presented Maintenance Foreman Adolfo Cabrera
with a proclamation honoring his retirement after dedicating over 31 years to a career
in Public Works. Mr. Cabrera began his career with the City in 1985 as the second
Public Works maintenance employee. Mr. Cabrera was joined by his wife Bernie and
daughter Angie.
CONSENT CALENDAR
1. APPROVE MINUTES OF JANUARY 17, 2017
2. APPROVE MINUTES OF JANUARY 25, 2017 – COMMUNITY WORKSHOP
SPECIAL MEETING
3. ADOPT RESOLUTION TO AMEND PRINCIPAL PLANNER CLASSIFICATION
WORKING TITLE TO SENIOR PLANNER [RESOLUTION NO. 2017-002]
4. APPROVE DEMAND REGISTERS DATED JANUARY 10, 13, 20, AND 27, 2017
5. ACCEPT COVE OASIS TRAILHEAD IMPROVEMENTS LOCATED AT CALLE TECATE
AND AVENIDA MADERO (PROJECT NO. 2015-11)
6. ACCEPT YMCA BUILDING TURF CONVERSION (PROJECT NO. 2014-01C)
LOCATED AT 49955 MOON RIVER DRIVE
7. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND CITY
CLERK ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS
SERIES 300 IN RIVERSIDE, CALIFORNIA, MARCH 14-17, 2017
8. AUTHORIZE OVERNIGHT TRAVEL FOR FIVE PLANNING COMMISSIONERS, THE
DESIGN AND DEVELOPMENT DIRECTOR AND PLANNING MANAGER TO ATTEND
THE ANNUAL PLANNING COMMISSIONERS ACADEMY IN LOS ANGELES,
CALIFORNIA, MARCH 1-3, 2017
9. AUTHORIZE OVERNIGHT TRAVEL FOR ACCOUNT TECHNICIAN IN THE FINANCE
DEPARTMENT TO ATTEND TYLER USER CONFERENCE IN SAN ANTONIO, TEXAS,
MAY 7-10, 2017
10. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED NOVEMBER
30, 2016
9
CITY COUNCIL MINUTES 4 FEBRUARY 7, 2017
MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to
approve the Consent Calendar as recommended, with Item No. 3 adopting Resolution
No. 2017-002. Motion passed unanimously.
BUSINESS SESSION
1. APPROPRIATE FUNDING, INCLUDE IN FISCAL YEAR 2016/17 BUDGET, AND
AWARD AN AGREEMENT TO AMERICAN FENCE COMPANY, INC. FOR THE
SILVERROCK RESORT TEMPORARY BIGHORN SHEEP FENCE
Principal Engineer Ed Wimmer presented the staff report, which is on file in the Clerk’s
Office.
Councilmembers discussed the required environmental monitoring and associated
relevant agreements and funding; and a request made to the Coachella Valley
Conservation Commission to assist the City with the environmental monitoring cost
for this project.
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to
appropriate $802,606 of unallocated general funds, include this project in the Fiscal
Year 2016/17 budget, and award an Agreement in the amount of $496,206 to
American Fence Company, Inc. for the rental of the SilverRock Resort Temporary
Bighorn Sheep Fence; and authorize the City Manager to execute the agreement.
Motion passed unanimously.
2. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS FOR 2016/17
Community Programs and Wellness Supervisor Christina Calderon presented the staff
report, which is on file in the Clerk’s Office.
Councilmembers discussed the Spay Neuter Imperative Project (SNIP) which will hold
four annual events in La Quinta, and will be open to all residents in the Coachella
Valley.
PUBLIC SPEAKER: Melanie Scherer, La Quinta – Ms. Scherer gave a brief overview of the
SNIP program which started in June 2016 and provides residents with affordable spay
and neuter services at $25 per animal, $10 for vaccinations, and $15 for micro-chips.
The program has serviced 1,951 animals in 8 months, and currently has a wait list of
300 animals.
PUBLIC SPEAKER: Elaine Millam, La Quinta – Ms. Millam spoke about the services
provided by “Graceful Passages” to residents in the Coachella Valley. The organization
offers support, education, and interactive workshops to individuals and families to
face their end of life.
10
CITY COUNCIL MINUTES 5 FEBRUARY 7, 2017
Councilmembers discussed the importance of organizations such as “Graceful
Passage,” eligible candidates for the scholarships the organization offers, workshop
locations, and whether the responsibility for such services should be addressed at the
local, county or state level.
MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to
approve second round Community Services grants for 2016/17 as recommended: 1)
Desert Symphony - $2,000, 2) Habitat for Humanity of the Coachella Valley - $5,000, 3)
Hidden Harvest - $5,000, 4) Ophelia Project - $3,000, and 5) Spay Neuter Imperative
Project (SNIP) - $5,000. Motion passed unanimously.
3. ADOPT RESOLUTION APPROVING A VACANT LAND PURCHASE AGREEMENT
AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA AND
BT-LJMJM, LLC, FOR CERTAIN VACANT PROPERTY NEAR THE INTERSECTION
OF EISENHOWER DRIVE AND AVENIDA FERNANDO; APPROPRIATE $2,253,000
FROM UNAPPROPRIATED RESERVES; AND FIND IT EXEMPT FROM
ENVIRONMENTAL REVIEW PURSUANT TO SECTIONS 15301, 15303, AND
15304 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT [RESOLUTION NO.
2017-003]
City Manager Spevacek presented the staff report, which is on file in the Clerk’s Office.
Councilmembers discussed the funding of this project with unappropriated reserves;
the fact that funding is possible because of the residents support in the passage of
Measure G; the project status as one of the priorities established for Measure G funds;
residents awareness and the community workshops held on this project; the $21-22
million proposed total cost to address all flood areas in the City, through several
phases, based on the drainage study.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to
adopt Resolution No. 2017-002 as recommended, appropriate $2,253,000 from
Unappropriated Reserves, and find it exempt from environmental review pursuant to
sections 15301, 15303, and 15304 of the California Environmental Quality Act:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA
APPROVING A VACANT LAND PURCHASE AGREEMENT AND JOINT ESCROW
INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA AND BT-LJMJM, LLC,
FOR CERTAIN PROPERTY LOCATED NEAR THE INTERSECTION OF
EISENHOWER DRIVE AND AVENIDA FERNANDO
Motion passed unanimously.
11
CITY COUNCIL MINUTES 6 FEBRUARY 7, 2017
4. APPROVE TRANSIENT OCCUPANCY TAX INCENTIVE PROGRAM
Management Specialist Villalpando presented the staff report, which is on file in the
Clerk’s Office.
Councilmembers discussed the use of the incentive program; the program is self-
generated and it is a critical incentive to market the City as a premium resort
destination; improving the program’s application and making it electronically
available; including City participation at the events.
PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson said he served on the Ad-hoc
Advisory Committee and reached out to its former members to vet the incentive
program. The Committee’s recommendation was to proceed with the program on a
one-to-two year trial basis and reduce the proposed incentive amount.
MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to
approve the Transient Occupancy Tax Incentive Program as recommended. Motion
passed unanimously.
5. INTRODUCE FOR FIRST READING ORDINANCE NO. 554 AMENDING THE LA
QUINTA MUNICIPAL CODE BY ADDING THE REQUIREMENT FOR LANDSCAPE-
RELATED BUSINESSES TO COMPLETE A COURSE ON OVERSEEDING
ALTERNATIVES AND WATER EFFICIENCY TO CHAPTER 3.28 BUSINESS LICENSES
AND CHAPTER 8.13 WATER EFFICIENT LANDSCAPING
Planning Manager Perez presented the staff report, which is on file in the Clerk’s Office.
Councilmembers discussed the courses’ availability at the College of the Desert (COD);
options to deliver the courses’ certificates of completion electronically to the City;
current information required to obtain a business license; City staffs requirement to
obtain these certifications; cost and length of the courses; the City’s responsibility for
water conservation; the City’s goals and objectives to be an efficient environmental
user and eliminate expending natural resources; and the benefits of continuing
education.
PUBLIC SPEAKER: Katie Barrows, Palm Desert – Ms. Barrows said the Coachella Valley
Association of Governments has reached out to COD and requested a tracking
mechanism of the certificates of completion. She noted she will let staff know when
she had more information and assist with facilitating this process.
Councilmember Sanchez said he is not in support of mandating small business owners
to obtain these certifications. It should be the business’ decision to stay informed and
educated to improve their competitiveness.
12
CITY COUNCIL MINUTES 7 FEBRUARY 7, 2017
MOTION --- A motion was made and seconded by Councilmembers Pena/Radi to take
up Ordinance No. 554 by title and number only and waive further reading. Motion
passed: ayes 4, noes 1 (Sanchez).
Deputy City Clerk Radeva read the following title of Ordinance No. 554 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING THE LA QUINTA MUNICIPAL CODE BY ADDING
THE REQUIREMENT FOR LANDSCAPE-RELATED BUSINESSES TO COMPLETE
A COURSE ON OVERSEEDING ALTERNATIVES AND WATER EFFICIENCY TO
CHAPTER 3.28 BUSINESS LICENSES AND CHAPTER 8.13 WATER EFFICIENT
LANDSCAPING
MOTION – A motion was made and seconded by Councilmembers Peña/Radi to
introduce at first reading Ordinance No. 554 as recommended. Motion passed: ayes 4,
noes 1 (Sanchez).
MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:30 P.M.
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 5:36 P.M. WITH ALL
MEMBERS PRESENT
STUDY SESSION
1. DISCUSS CANNABIS DELIVERY AND PROPOSITION 64 UPDATE
Management Specialist Villalpando presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the Cannabis Ad-hoc Committee’s recommended code
amendments to allow medical marijuana deliveries within the City, personal indoor
marijuana growth of six plants or fewer, and the transportation on public roads of
commercial marijuana through city limits to ensure compliance with Proposition 64;
existing and pending State regulations for medical cannabis deliveries; cannabis
delivery vehicles identification plaques; local governments’ ability to regulate
commercial and medical cannabis business activities within their city limits; medical
vs. recreational cannabis; three State regulatory agencies charged to establish
cannabis regulations which will apply to medical and recreational use; ability to
impose excise tax on both medical and recreational cannabis use, however, sales tax
can be applied only on recreational; the City’s existing bans on personal outdoor
cannabis cultivation and marijuana dispensaries within City limits; the importance of
allowing home-bound residents safe access to medical marijuana via a delivery
option; the City’s ability to implement local medical cannabis licensing procedures for
medical marijuana deliveries; reactive code compliance response to residents who
violate State law on the permitted number of plants for personal marijuana
13
CITY COUNCIL MINUTES 8 FEBRUARY 7, 2017
cultivation; the City’s ability to collect cannabis-related revenue from the State should
medical deliveries be allowed within City limits; the City’s ability to propose a ballot
measure for an excise tax to seek any revenue that is in connection with medical
marijuana deliveries, which would require a 2/3 voter approval if it is a special tax to
be used for a specific purpose or majority vote if the revenue goes into the general
fund.
PUBLIC SPEAKER: Danny Robbins, Palm Desert – Mr. Robbins said he operates a
delivery service and commended Council for their thorough and concerned
deliberation on this subject. He said cannabis is a lucrative business and he supports
that Council permits dispensaries to operate within the City limits in the future, which
would generate City revenue.
City Manager Spevacek said staff can move forward with bringing forward the
amended ordinance to address medical marijuana deliveries; and further research the
potential revenue for the City from taxing cannabis activities while waiting for the
State cannabis regulations in connection with Prop 64 and present more information
to Council in the future.
Council concurred.
PUBLIC HEARINGS – None.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBER’S ITEMS
Councilmembers discussed the successful Council Community Workshop held on
January 25, 2017; thanked staff for their efforts and expressed their satisfaction with
the entire workshop as it was well structured and ensured productive end results;
commended residents’ attendance, engagement, and feedback received;
Councilmembers were pleased that residents are invested and care about the City’s
business.
Councilmembers discussed the 19th Hole Block Party held on February 3, 2017; the
fascinating ability to capture the real-time artist work aspect; they were very pleased
with the variety of residents attending and the comments received; proposed
alternative location for future events.
Council discussed ways to ensure the City’s collaboration with the Desert Recreation
District and find ways to improve existing services.
Council discussed expanding the purview of the Cannabis Ad-hoc Committee to review
cultivation, dispensaries, growth, commercial use, regulations, monitor Prop 64, and
14
CITY COUNCIL MINUTES 9 FEBRUARY 7, 2017
stay abreast of this ever-changing subject; and to fill the existing Councilmember
vacancy.
Councilmembers discussed the Art on Main Street held on February 4, 2017 and
commended the Historical Society’s collaboration on referring visitors to the Museum
to view the exhibits.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2017, Mayor Evans reported on her participation in the
following organizations meeting:
EAST VALLEY COALITION
La Quinta’s representative for 2017, Councilmember Radi reported on his participation
in the following organization meeting:
CVAG TRANSPORTATION COMMITTEE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
SUNLINE TRANSIT AGENCY
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 6:34 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT 8:38 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported that City Council directed staff to require contractors to
enter into a Public Works Project Labor Agreement and pay prevailing wages as
required by State law should the City contract for public works as part of the SilverRock
Resort project. There were no other actions taken in closed session on Item No. 3 that
required reporting pursuant to Government Code section 54957.1 (Brown Act).
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 8:39 p.m. Motion passed unanimously.
Respectfully submitted,
MONIKA RADEVA, Deputy City Clerk
City of La Quinta, California
15
16
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 554 ON SECOND READING AMENDING THE LA
QUINTA MUNICIPAL CODE BY ADDING THE REQUIREMENT FOR LANDSCAPE-RELATED
BUSINESSES TO COMPLETE A COURSE ON OVERSEEDING ALTERNATIVES AND WATER
EFFICIENCY TO CHAPTER 3.28 BUSINESS LICENSES AND CHAPTER 8.13 WATER EFFICIENT
LANDSCAPING
RECOMMENDATION
Adopt Ordinance No. 554 on second reading.
EXECUTIVE SUMMARY
On February 7, 2017 Council introduced Ordinance No. 554 on first reading
amending the La Quinta Municipal Code by adding the requirement for landscape-
related businesses to complete a course on over seeding alternatives and water
efficiency to Chapter 3.28 Business Licenses and Chapter 8.13 Water Efficient
Landscaping.
All Coachella Valley cities, except for the City of La Quinta, adopted a Landscaper
Overseeding Certification Ordinance in 2008, which requires landscape
professionals to complete a smart scalping landscaping course to comply with the
Coachella Valley PM-10 State Implementation Plan.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
In June 2016, CVAG’s Executive Committee amended the existing model Landscaper
Overseeding Certification Ordinance to add a certification course requirement for water
efficiency. CVAG requests that each city amend their overseeding ordinance to require all
landscape-related businesses complete a water efficiency landscaping course within 12
months preceding application or renewal of a city business license. The new course is
offered online by College of the Desert and will be combined with the existing Landscaper
Overseeding Certification Program. The course is offered free of charge and there is no
cost to member agencies. CVAG estimates that both courses can be completed in four
hours. There are 91 existing landscape-related business licenses in the City of La Quinta.
If approved by Council, these businesses will be required to fulfill the certification course
in order to renew their licenses.
Staff recommends that the Council require landscape-related businesses to participate in
the overseeding and water efficient landscaping certification program. The cities of La
CONSENT CALENDAR ITEM NO. 2
17
Quinta and Desert Hot Springs are the only Coachella Valley cities not to adopt the
landscape certification requirement. Though the ordinance does not regulate smart
scalping or water efficient landscape maintenance activities, a course requirement will
encourage activities that improve regional air quality and water efficiency.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by: Pam Nieto, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
18
ORDINANCE NO. 554
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, AMENDING THE LA QUINTA
MUNICIPAL CODE BY ADDING THE REQUIREMENT FOR
LANDSCAPE-RELATED BUSINESSES TO COMPLETE A
COURSE ON OVERSEEDING ALTERNATIVES AND WATER
EFFICIENCY TO CHAPTER 3.28 BUSINESS LICENSES, AND
CHAPTER 8.13 WATER EFFICIENT LANDSCAPING
WHEREAS, the City Council of the City of La Quinta, California did, on the 7th day
of February 2017, reviewed a City-initiated request to amend Title 3 (Revenue and
Finance), Chapter 3.28 (Business Licenses) and Title 8 (Buildings and Construction),
Chapter 8.13 (Water Efficient Landscaping) of the La Quinta Municipal Code; and
WHEREAS, air quality and water efficiency are among the most essential issues
associated with public health and safety, which in turn is essential to the continued
economic well-being of the Coachella Valley and to the needs of its residents; and
WHEREAS, the majority of water use in the Coachella Valley is for outdoor
landscaping and our ability to meet water conservation goals and maintain the high
quality of our water supply depends on water conservation best practices in
landscaping; and
WHEREAS, air quality within the Coachella Valley is significantly impacted by
the local tradition of scalping the summer (Bermuda) turf grass in preparation for
annual over seeding with rye grass each fall; and
WHEREAS, the City Council finds that the Coachella Valley Water District
(CVWD), in partnership with the Coachella Valley Association of Governments (CVAG),
College of the Desert (COD), other local water districts, and local stakeholders, has
developed a two-hour water efficiency course to provide guidance to landscape-
related business professionals regarding reduction of water use in turf and other
landscape areas and encourage the use of water efficient desert landscaping; and
WHEREAS, the City Council finds that CVAG, in partnership with the South Coast
Air Quality Management District (SCAQMD), has developed a course for the Landscape
Certification Program promoting an over seeding process whereby there is a gradual
reduction of watering combined with a progressive lowering of the turf as an
alternative to the traditional single-scalping operation; and
WHEREAS, the water efficiency curriculum can be added to the existing course
on over seeding alternatives for the Landscape Certification Program; and
19
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 2 of 12
WHEREAS, the updated course for the Landscape Certification Program, which
will include both the smart scalping curriculum and the water efficiency curriculum,
will be available online and/or at a local testing center, and will be available in English
and Spanish; and
WHEREAS, The Landscape Certification Program requirement for professionals
in the landscaping installation, maintenance, design, and other landscape-related
businesses, and their suppliers within the City of La Quinta is an efficient and effective
method of promoting the over seeding alternative and water efficiency; and
WHEREAS, the public health and safety is served by requiring completion of
said course as a prerequisite for the issuance and renewal of business licenses for
landscape-related businesses within the City of La Quinta; and
WHEREAS, the City Council finds that this new educational prerequisite should
take effect on April 1, 2017.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain as
follows:
SECTION 1. TITLE 3 REVENUE AND FINANCE, CHAPTER 3.28 BUSINESS LICENSES shall
be amended to add a new Section 3.28.045 as written in “Exhibit A” attached hereto.
SECTION 2. TITLE 8 BUILDINGS AND CONSTRUCTION, CHAPTER 8.13 WATER
EFFICIENT LANDSCAPING shall be amended to add certain definitions to Section
8.13.020 and to add a new Section 8.13.065 as written in “Exhibit A” attached hereto.
SECTION 3. That the City Council does hereby approve a requirement for an over
seeding alternative and water efficiency course for landscape-related businesses, as
set forth in attached “Exhibit A” for the reasons set forth in this Ordinance.
SECTION 4. This Ordinance shall be in full force and effect the latter of thirty (30)
days after its adoption or April 1, 2017.
SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause
it to be posted in at least three public places designated by resolution of the City
Council, shall certify to the adoption and posting of this Ordinance, and shall cause
this Ordinance and its certification, together with proof of posting to be entered into
the permanent record of Ordinances of the City of La Quinta.
SECTION 6. Severability. If any section, subsection, subdivision, sentence, clause,
phrase, or portion of this Ordinance is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such decision
shall not affect the validity of the remaining portions of this Ordinance. The City
20
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 3 of 12
Council hereby declares that it would have adopted this Ordinance and each and
every section, subsection, subdivision, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more section, subsections, subdivisions,
sentences, clauses, phrases, or portions thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City
Council held this 21st day of February, 2017 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
21
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 4 of 12
EXHIBIT A
Chapter 3.28 BUSINESS LICENSES
3.28.045 Required course for landscape-related businesses on overseeding
alternative and water efficiency
Applicants for a city business license or renewal of a city business license to provide
services or nursery products related to or used for landscape installation,
maintenance, or design, shall comply with the required course provision of Section
8.13.065 of this code.
Chapter 8.13 WATER EFFICIENT LANDSCAPING
8.13.020 Definitions.
The words used in this chapter have the meanings set forth below:
“Application rate” means the depth of water applied to a given area, usually
measured in inches per hour. Also known as precipitation rate (sprinklers) or emission
rate (drippers/microsprayers) in gallons per hour.
“Applied water” means the portion of water supplied by the irrigation system to the
landscape.
“Automatic controller” means a mechanical or solid-state timer, capable of operating
valve stations to set the days and length of time of a water application.
“Backflow prevention device” means a safety device used to prevent pollution or
contamination of the water supply due to the reverse flow of water from the irrigation
system.
“Beneficial use” means water used for landscape evapotranspiration.
“Certified landscape irrigation auditor” means a person certified to perform landscape
irrigation audits by an accredited academic institution, a professional trade
organization or other program such as the United States Environmental Protection
Agency WaterSense irrigation auditor certification program and Irrigation Association
Certified Landscape Irrigation Auditor program.
“City” means the City of La Quinta.
“Conversion factor (0.62)” means a number that converts the maximum applied water
allowance from acre-inches per acre per year to gallons per square foot per year. The
conversion factor is calculated as follows:
22
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 5 of 12
(325,851 gallons/43,560 square feet)/12 inches = (0.62)
325,851 gallons = one acre-foot
43,560 square feet = one acre
12 inches = one foot
To convert gallons per year to one hundred cubic feet per year, the common billing
unit for water, divide gallons per year by seven hundred forty-eight. (748 gallons = 100
cubic feet)
“Desert landscape” means a desert landscape using native plants spaced to look like a
native habitat utilizing plants native to the southwestern United States and northern
Mexico or native to other desert regions of the world but adapted to the Coachella
Valley.
“Distribution uniformity” is a measure of how evenly sprinklers apply water. The low-
quarter measurement method (DULQ) utilized in the irrigation audit procedure is
utilized for the purposes of these criteria. These criteria assume an attainable
performance level of 75% DULQ for spray heads, 80% DULQ for rotor heads and 85%
DULQ for recreational turf grass rotor heads.
“Drip irrigation” means a method of irrigation where the water is applied slowly at the
base of plants without watering the open space between plants.
“Ecological restoration project” means a project where the site is intentionally altered
to establish a defined, indigenous, historic ecosystem.
“Effective precipitation” or “usable rainfall” means the portion of total natural
precipitation that is used by the plants. Precipitation is not a reliable source of water in
the desert.
“Electronic controllers” are time clocks that have the capabilities of multi-
programming, water budgeting and multiple start times.
“Emission uniformity” is a measure of how evenly drip and micro spray emitters apply
water. The low-quarter measurement method (EULQ) utilized in the landscape
irrigation evaluation procedure is utilized for the purposes of these criteria. These
criteria assume 90% DULQ for drippers, micro sprays and pressure compensating
bubblers.
“Emitter” means drip irrigation fittings that deliver water slowly from the system to
the soil.
23
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 6 of 12
“Established landscape” means the point at which plants in the landscape have
developed roots into the soil adjacent to the root ball.
“Establishment period” means the first year after installing the plant in the landscape.
“Estimated annual applied water use” means the portion of the estimated annual
total water use that is derived from applied water. The estimated annual applied
water use shall not exceed the maximum applied water allowance.
“Estimated annual total applied water use” (total of all hydrozones) means the annual
total amount of water estimated to be needed by all hydrozones to keep the plants
and water features in the landscaped area healthy and visually pleasing. It is based
upon such factors as the local evapotranspiration rate, the size of the landscaped
area, the size and type of the water feature, the types of plants, and the efficiency of
the irrigation system. The estimated annual total applied water use shall not exceed
the maximum applied water allowance.
“ET adjustment factor” means a factor of 0.45 that, when applied to reference
evapotranspiration, adjusts for plant factors and irrigation efficiency, two major
influences upon the amount of water that needs to be applied to the landscape.
“Evapotranspiration” or “ET” means the quantity of water evaporated from adjacent
soil surfaces and transpired by plants during a specific time.
“Flow rate” means the rate at which water flows through pipes and valves (gallons per
minute or cubic feet per second).
“Hardscape” means concrete or asphalt areas including streets, parking lots,
sidewalks, driveways and patios and decks.
“Head-to-head coverage” means one hundred percent sprinkler coverage of the area
to be irrigated, with maximum practical uniformity.
“High flow check valve” means a valve located under/in a sprinkler head to stop the
flow of water if the spray head is broken or missing.
“Hydrozone” means a portion of the landscaped area having plants with similar water
needs that are served by a valve or set of valves with the same schedule. A hydrozone
may be irrigated or non-irrigated. For example, a naturalized area planted with native
vegetation that will not need supplemental irrigation once established is a non-
irrigated hydrozone.
“Infiltration rate” means the rate of water entry into the soil expressed as a depth of
water per unit of time (inches per hour).
24
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 7 of 12
“Irrigation efficiency” means the measurement of the amount of water beneficially
used divided by the amount of water applied. Irrigation efficiency is derived from
measurements and estimates of irrigation system characteristics and management
practices. The minimum irrigation efficiency for purposes of this chapter is 0.75 or 75
percent and .90 or 90 percent for drip systems.
“Landscape irrigation audit” means a process to perform site inspections, evaluate
irrigation systems, and develop efficient irrigation schedules.
“Landscape architect” means a person who holds a license to practice landscape
architecture as per the state of California Business and Professions Code, Section
5615.
“Landscape contractor” means a person licensed by the state of California to
construct, maintain, repair, install, or subcontract the development of landscape
systems.
“Landscape-related business” means any entity providing services or nursery products
related to or used for landscape installation, maintenance, or design.
“Landscaped area” means the entire parcel less the building footprint, driveways, non-
irrigated portions of parking lots, hardscapes such as decks and patios, and other
nonporous areas. Water features are included in the calculation of the landscaped
area.
“Lateral line” means the water delivery pipeline that supplies water to the emitters or
sprinklers from the valve.
“Local water purveyor” means the Coachella Valley Water District (CVWD).
“Main line” means the pressurized pipeline that delivers water from the water meter
to the valve or outlet.
“Maximum applied water allowance” means for design purposes, the upper limit of
annual applied water for the established landscaped area, as specified in Division 2,
Title 23, California Code of Regulations, Chapter 7, Section492. It is based upon the
area’s reference evapotranspiration, the ET adjustment factor, and the size of the
landscaped area. The estimated applied water use shall not exceed the maximum
applied water allowance.
“Mined-land reclamation projects” means any surface mining operation with a
reclamation plan approved in accordance with the Surface Mining and Reclamation
Act of 1975.
25
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 8 of 12
“Mulch” means any material such as gravel, small rocks, pebbles, decorative sand,
decomposed granite, bark, straw or other material left loose and applied to the soil
surface for the beneficial purpose of reducing evaporation.
“Native plants” means low water using plants that are indigenous to the Coachella
Valley and lower Colorado Desert region of California and Arizona.
“Operating pressure” means the manufacturer’s recommended pressure at which a
system of sprinklers, bubblers, drippers or microsprayers is designed to operate.
“Overhead sprinkler irrigation systems” means those with high flow rates (pop-ups,
impulse sprinklers, rotors, etc.).
“Overspray” means the water which is delivered beyond the landscaped area, wetting
pavements, walks, structures, or other nonlandscaped areas.
“Pervious” means any surface or material that allows the passage of water through
the material and into the underlying soil.
“Plant factor” means a factor that when multiplied by reference evapotranspiration,
estimates the amount of water used by plants. For purposes of this chapter, the
average plant factor of very low water using plants ranges from 0.01 to 0.10, for low
water using plants the range is 0.10 to 0.30, for moderate water using plants the
range is 0.40 to 0.60 and for high water using plants, the range is 0.70 to 0.90.
Reference: Water Use Classifications of Landscape Species IV(WUCOLS IV).
“Pressure compensating (PC) bubbler” means an emission device that allows the
output of water to remain constant regardless of input pressure. Typical flow rates for
this type of bubbler range between 0.25 gpm to 2.0 gpm.
“Pressure compensating screens/devices” means small screens/devices inserted in
place of standard screens/devices that are used in sprinkler heads for radius and high
pressure control.
“Qualified professional” means a person who has been certified by his or her
professional organization or a person who has demonstrated knowledge and is locally
recognized as qualified among landscape architects due to longtime experience.
“Rain sensing device” means a system which automatically shuts off the irrigation
system when it rains.
“Record drawing” or “as-builts” means a set of reproducible drawings which show
significant changes in the work made during construction which are usually based on
drawings marked up in the field and other data furnished by the contractor.
26
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 9 of 12
“Recreational area” means areas of active play or recreation such as sports fields,
school yards, picnic grounds, or other areas with intense foot traffic.
“Recreational turfgrass” means turfgrass that serves as a playing surface for sports
and recreational activities. Athletic fields, golf courses, parks and school playgrounds
are all examples of areas hosting recreational turfgrass.
“Recreational turfgrass ET adjustment factor” means a factor of 0.82 that, when
applied to reference evapotranspiration, adjusts for the additional stress of high traffic
on recreational turfgrass and the higher irrigation efficiencies of long range rotary
sprinklers. These are the two major influences upon the amount of water that needs
to be applied to a recreational landscape. A mixed cool/warm season turfgrass with a
seasonal average of 0.7 is the basis of the plant factor portion of this calculation. The
irrigation efficiency of long range sprinklers for purposes of the ET adjustment factor is
0.85. Therefore, the ET adjustment factor is 0.82 = 0.7/0.85.
“Recycled water,” “reclaimed water” or “treated sewage effluent water” means
treated or recycled waste water of a quality suitable for nonpotable uses such as
landscape irrigation; not intended for human consumption.
“Reference evapotranspiration” or “ETo” means a standard measurement of
environmental parameters which affect the water use of plants. ETo is given in inches
per day, month, or year, and is an estimate of the evapotranspiration of a large field of
cool-season grass that is well watered. Reference evapotranspiration is used as a
basis of determining the maximum applied water allowances so that regional
differences in climate can be accommodated. For purposes of this chapter, the most
current edition of the Coachella Valley Water District’s Reference Evapotranspiration
Table shall be referenced.
“Rehabilitated landscape” means any re-landscaping project whose choice of new
plant material and/or new irrigation system components is such that the calculation
of the site’s estimated water use will be significantly changed. The new estimated
water use calculation must not exceed the maximum applied water allowance
calculated for the site using a 0.45 ET adjustment factor.
“Runoff” means water which is not absorbed by the soil or landscape to which it is
applied and flows from the planted area. For example, runoff may result from water
that is applied at too great a rate (application rate exceeds infiltration rate), when
there is a severe slope or when water is misapplied to hardscapes.
“Service line” means the pressurized pipeline that delivers water from the water
source to the water meter.
27
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 10 of 12
“Smart controller” means weather based or soil moisture based irrigation controls
that monitor and use information about environmental conditions for a specific
location and landscape (such as soil moisture, rain, wind, the plants’ evaporation and
transpiration rates and, in some cases, plant type and more) to decide for themselves
when to water and when not to, providing exactly the right amount of water to
maintain lush, healthy growing conditions.
“Soil moisture sensing device” means a device that measures the amount of water in
the soil.
“Soil texture” means the classification of soil based on the percentage of sand, silt and
clay in the soil.
“Sprinkler head” means a device which sprays water through a nozzle.
“Static water pressure” means the pipeline pressure when water is not flowing.
“Station” means an area served by one valve or by a set of valves that operates
simultaneously.
“Turf” means a surface layer of earth containing mowed grass with its roots. Perennial
and annual ryegrass are cool season grasses. Hybrid and common Bermuda grass, are
warm season grasses.
“Valve” means a device used to control the flow of water in the irrigation system.
“Water conservation concept statement” means a one-page checklist and a narrative
summary of the project.
“Water feature” means any water applied to the landscape for non-irrigation
decorative purposes. Fountains, streams, ponds and lakes are considered water
features. Water features use more water than efficiently irrigated turf grass and are
assigned a plant factor value of 1.1 for a stationary body of water and 1.2 for a
moving body of water.
Note: Section 65594, Government Code. Reference: Section 65597, Government Code.
(Ord. 476 § 1, 2010; Ord. 452 § 1, 2008; Ord. 392 § 3 (Exh. A)(part), 2003; Ord. 220 § 1
(Exh. A)(part), 1993)
8.13.065 Required course for landscape-related businesses on overseeding
alternative and water efficiency
Effective April 1, 2017, when making an application for a City business license or an
application to renew a City business license, for any entity providing services or
28
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 11 of 12
nursery products related to or used for landscape installation, maintenance, or design,
the applicant shall present proof that at least one employee has, within the twelve
months immediately preceding the application, completed a minimum four-hour
course approved by the City on grass overseeding alternatives to traditional scalping
and landscaping water efficiency.
29
Ordinance No. 554
Amendment to MC Titles 3 and 8
Adopted: February 21, 2017
Page 12 of 12
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the
foregoing to be a full, true, and correct copy of Ordinance No. 554 which was
introduced at a regular meeting on the 7th day of February, 2017 and was adopted at
a regular meeting held on the 21st day of February, 2017 not being less than 5 days
after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in the Rules of Procedure adopted by City Council
Resolution No. 2015-023.
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that
the foregoing ordinance was posted on , pursuant to Council Resolution.
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
30
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR COMMUNITY RESOURCES DIRECTOR
AND HUMAN RESOURCES ANALYST TO ATTEND THE LIEBERT CASSIDY WHITMORE PUBLIC
SECTOR LAW CONFERENCE IN ANAHEIM, CALIFORNIA, MARCH 8-10, 2017
RECOMMENDATION
Authorize overnight travel for the Community Resources Director and Human Resources
Analyst to attend Liebert Cassidy Whitmore Public Sector Law Conference in Anaheim,
California, March 8-10, 2017.
EXECUTIVE SUMMARY
Liebert Cassidy Whitmore (LCW) provides comprehensive, quality training in public
sector employment law.
LCW’s Annual Training Conference will provide attendees the opportunity to
participate in hands-on workshops, discussion forums, and exchange with human
resources professionals.
FISCAL IMPACT
This training will cost an estimated $2,400 for both attendees, which includes training
registration, travel, lodging, parking and meals. Funds are available in the 2016/17
Department’s Travel and Training budget (Account No. 101-1004-60320).
BACKGROUND/ANALYSIS
This annual conference is specific to public employers, which helps the City better serve
its workforce and community. Workshop topics at the conference include Fair Labor
Standards Act, performance management, labor relations and negotiations, litigations
and investigations, retirement and health, disability claims, and CalPERS regulations. This
three-day training conference will provide essential information for the Human Resources
Division.
ALTERNATIVES
The Council could deny this travel request. However, this alternative is not recommended
as this training allows staff to stay current and up to date with laws and issues relating to
Human Resources.
Prepared by: Carla Triplett, Human Resources Analyst
Approved by: Chris Escobedo, Community Resources Director
CONSENT CALENDAR ITEM NO. 3
31
32
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR DESIGN AND DEVELOPMENT
DIRECTOR/CITY ENGINEER TO ATTEND LEAGUE OF CALIFORNIA CITIES PUBLIC WORKS
OFFICERS INSTITUTE IN SAN DIEGO, CALIFORNIA, MARCH 22 – 24, 2017
RECOMMENDATION:
Authorize overnight travel for the Design and Development Director/City Engineer to attend
the League of California Cities Public Works Officers Institute in San Diego, California, March
22 – 24, 2017.
EXECUTIVE SUMMARY:
•The League of California Cities Public Works Officers Institute (Institute) is held
annually for public works professionals of all career levels.
•Participants will learn about the latest developments in public works, management,
leadership, transportation, infrastructure, and water quality programs.
FISCAL IMPACT:
This training will cost an estimated $1,325, which includes registration, travel, lodging,
parking and meals. Funds were included in the Design and Development 2016/2017 budget,
Account No. 101-6001-60320, Travel and Training.
BACKGROUND/ANALYSIS:
The Institute provides the latest in executive leadership/management development and
best practices regarding designing and building infrastructure. This year’s Institute will
entail breakout and strategy sessions focused on effective communication with elected
officials, media and public, roadway systems, federal funding, highway safety, pavement
preservation, and improving workforce performance. Other activities include leadership
development, a legislative update, an awards luncheon, and a networking reception.
ALTERNATIVES
Council may elect to not approve this request.
Prepared by: Timothy R. Jonasson, Design and Development Director/City Engineer
Approved by: Frank J. Spevacek, City Manager
CONSENT CALENDAR ITEM NO. 4
33
34
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
WITH DAHL CONSULTANTS, INC. TO DESIGN THE REQUIRED UPDATED WATER METER FOR
THE CIVIC CENTER LAKE AND IRRIGATION CONVERSION IMPROVEMENTS
RECOMMENDATION
Approve Amendment No. 2 to Professional Services Agreement with Dahl Consultants,
Inc., in the amount of $18,069, to design the required water meter for the Civic Center
Lake and Irrigation Conversion Improvements; and authorize the City Manager to
execute the amendment.
EXECUTIVE SUMMARY
•This project will convert the Civic Center Lake from potable to canal water
(Attachment 1).
•Dahl Consultants (Dahl) prepared a feasibility study and preliminary construction
estimate for this conversion that demonstrated the project could be constructed
within the approved budget.
•Amendment No. 1 to the Professional Services Agreement (Agreement) with Dahl
entailed preparing plans, specifications, and an engineer’s estimate for the Civic
Center Lake and Irrigation Conversion Improvements.
•Amendment No. 2 (Attachment 2), in the amount of $18,069, engages Dahl to
design the required Coachella Valley Water District irrigation meter.
FISCAL IMPACT
Council allocated $477,000 of General Fund monies in the 2016/17 Capital
Improvement Program for this project. The adjusted project budget is:
Approved
Budget
Adjusted
Budget
Professional: $31,000 $31,000
Design: $56,000 $74,000
Inspection/Testing/Survey: $42,000 $42,000
Construction: $233,000 $233,000
CVWD Meter/Inspection
Fees:
$40,000 $40,000
CONSENT CALENDAR ITEM NO. 5
35
City Administration: $21,000 $21,000
Contingency: $54,000 $36,000
Total Budget: $477,000 $477,000
Funding is available in Account: 401-0000-60185, Project Acct No. 151615-D. This
Amendment increases the total contract to $73,399.
BACKGROUND/ANALYSIS
This project was added to the Capital Improvement Program in response to the severe
drought in California. The Dahl feasibility study concluded: 1) that the original design of
the lake and irrigation systems anticipated a non-potable (canal water) water source,
and 2) the conversion can be made within the approved project budget. The Coachella
Valley Water District (CVWD) agreed to serve the Civic Center Campus with canal water
and provide the necessary turnout pipelines as part of its L4 Pump Station pipeline
improvements to connect the lake. According to CVWD staff, the canal water should be
available by July 2017. Using canal water will reduce operating costs since canal water
is less expensive than potable water. While the fall and winter rains have eased the
drought, CVWD states that this will not reduce their mandate to decrease potable
water use from the aquifer.
CVWD has recently adopted a new irrigation meter standard which allows remote
operation and reading of the meter. This requires additional design work to incorporate
the magnetic flow meter with electric actuation into the City’s project.
ALTERNATIVES
The City could elect to not convert the lake to canal water; however, water sourced
from the aquifer will cost the City more as CVWD requires customers to reduce potable
water use.
Prepared by: Ed Wimmer, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. Vicinity Map
2. Professional Services Agreement, Amendment No. 2
36
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AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
WITH DAHL CONSULTANTS, INC.
This Amendment No. 2 to Professional Services Agreement with Dahl Consultants ("Amendment
No. 2") is made and entered into as of the 21st day of February, 2017 ("Effective Date") by and between
the CITY OF LA QUINTA ("City"), a California municipal corporation and Dahl Consultants, Inc.
(“Consultant”).
RECITALS
WHEREAS, on or about April 27, 2016, the City and Consultant entered into a Professional Services
Agreement which was amended on or about October 4, 2016, to provide those services related to the Civic
Center Lake and Irrigation Conversion, Project No. 2016-06, The term of the Agreement expires on March
31, 2017; and
WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and
WHEREAS, the City is utilizing Consultant to prepare the plans, specifications and engineer’s
estimate (PS&E) for converting Civic Center Lake and Irrigation System from potable water to canal water;
NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as
follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained,
and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the
parties hereto agree as follows:
1.Section 1.0 is amended to read as follows:
Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall
provide additional services outlined in Exhibit “A” attached hereto and made apart hereof.
2.Exhibit A – Scope of Services is amended as attached in Exhibit A.
3.Exhibit B – Deliverables and Budget is amended as attached in Exhibit B.
4.Exhibit C – Schedule of Performance, The Term of the Agreement is hereby extended through
August 31, 2017.
In all other respects, the Original Agreement shall remain in effect.
ATTACHMENT 2
39
40
CONVEYING YOUR WATER IS OUR BUSINESS
157 Parkshore Drive, Folsom, California 95630 (o) 916.221.3900 (f) 916.221.3901
www.dahlconsultants.com
February 2, 2017
Mr. Edward J. Wimmer, PE
Principal Engineer
City of La Quinta
Public Works Department
78‐495 Calle Tampico
La Quinta, CA 92253
Subject: Scope and Budget for Design of Irrigation Meter for the Civic Center Campus Lake
Dear Mr. Wimmer:
Our initial scope and budget assumed that CVWD would design and install the irrigation meter
as part of their L4 project. During our design coordination call on January 18, 2017, a decision
was made to include the meter in the City’s design package. At the time, we thought we could
simply reference CVWD Standard Drawing I‐47 and absorb the minor change in scope.
Standard Drawing I‐47 consists of a propeller meter with a digital readout, manually operated
valves, and requires only solar power.
During my call with CVWD on February 1, 2017, I was informed that CVWD Standard Drawing
I‐47 is no longer applicable. CVWD’s current meter configuration consists of: (1) a magnetic
flow meter, (2) electric actuated plug valve, (3) precast vault with lighting, ventilation, and
access and flood sensors, (4) Tesco meter pedestal and telemetry equipment enclosure, (5)
electrical conduits and cables, and (6) a power supply. The new meter must communicate with
CVWD SCADA system.
As such, the design of the new meter assembly will require an amendment to our scope of
work. We have prepared a proposal for design of the meter per CVWD’s requirements. Note
that this will require seven new drawings.
SCOPE OF WORK
Task 1 – Plans and Technical Specifications
Plans and technical specifications will be prepared for the new meter and incorporated to our
current 100% design plans and specifications. The list of drawings for the meter is provided on
the next page.
Exhibit A
Scope of Services
41
Addition
Drawings Description
1 Meter Plan and Section
2 Electrical Legends and Abbreviations
3 Electrical Detail Sheets
4 Meter Single Line and Load Calcs
5 Meter Site Plan
6 Meter Schematics
7 Meter Conduit and Cable Schedule
We can start on this as soon as we have authorization. We will complete this work for a fee of
$18,069. A breakdown of our proposed fee is attached.
Respectfully,
Wayne Dahl, PE, PLS
President
42
Rev.2-5-14
Exhibit B
With the exception of compensation provided for within the base contract, the maximum total
compensation to be paid to Consultant under Contract Amendment No. 2 Eighteen Thousand, Sixty-Nine
Dollars ($18,069.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with
Section 2.4 of the Agreement.
The following represents the revised contract total of Seventy-Three Thousand, Three Hundred
Ninety-Nine Dollars ($73,399.00) after the consideration of Amendments 2.
Base Contract Amount:- $ 14,490.00
Amendment No. 1:- $ 40,840.00
Add this Amendment $ 18,069.00
Revised Contract Total $ 73,399.00
43
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44
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENTS TO PROFESSIONAL SERVICES AGREEMENTS
WITH ESGIL CORPORATION, JAS PACIFIC, AND YOUNG ENGINEERING SERVICES FOR ON-
CALL BUILDING CODE PLAN REVIEW SERVICES
RECOMMENDATION
Approve Amendments to Professional Service Agreements with Esgil Corporation, JAS
Pacific, and Young Engineering for on-call Building Code Plan Review Services for
2016/17; and authorize the City Manager to execute the amendments.
EXECUTIVE SUMMARY
• The City contracts with Esgil Corporation, JAS Pacific, and Young Engineering
(Consultants), to provide expertise that staff does not have.
• Their respective agreements expire on June 30, 2017 and amendments are
necessary to fund anticipated services for the remainder of 2016/17.
FISCAL IMPACT
No additional funding is required, adequate funding is available in Account No. 101-
6003-60118; these amendments will cost $150,000 ($50,000 x 3 Consultants).
BACKGROUND/ANALYSIS
The City’s on-call Building Code plan review services encompass review of structural
strength; means of egress; stability, access for persons with disabilities; sanitation;
adequate lighting, ventilation and energy conservation; and fire safety systems. These
Consultants provide expertise in areas that staff does not have. The $50,000 contract
authority for 2016/17 has been expended and the recommended amendments will
continue these services to June 30, 2017.
ALTERNATIVES
No alternative is recommended; the City must provide these inspection services.
Prepared by: Burt Hanada, Building Official
Approved by: Timothy R Jonasson, P.E. Design and Development Director/City Engineer
Attachments: 1. PSA, Amendment No. 1 with Esgil Corporation
2. PSA, Amendment No. 1 with JAS Pacific
3. PSA, Amendment No. 1 with Young Engineering Services
CONSENT CALENDAR ITEM NO. 6
45
46
ATTACHMENT 1
47
48
49
50
ATTACHMENT 2
51
JAS PACIFIC
J. ADDISON SMITH
CEO
52
53
54
55
56
ATTACHMENT 3
57
58
59
60
61
62
63
64
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCE OF PLANNING COMMISSIONER HANSEN FROM THE
FEBRUARY 14, 2017 PLANNING COMMISSION MEETING
RECOMMENDATION
Excuse absence of Commissioner Hansen from the February 14, 2017 Planning
Commission meeting.
EXECUTIVE SUMMARY
Commissioner Hansen requested to be excused from the February 14, 2017
Planning Commission meeting due to a personal matter. He has no prior
absences during this fiscal year.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or committee absents
him/herself from two consecutive regular meetings, or absents him/herself from a total of
three regular meetings within any fiscal year, his/her office shall become vacant and shall
be filled as any other vacancy. A board, commission or committee member may request
advance permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to excuse an
absence after-the-fact where such extenuating circumstances prevented the member
from seeking advance permission to be absent. If such permission or excuse is granted by
the city council, the absence shall not be counted toward the above-stated limitations on
absences.”
ALTERNATIVES
Council may deny this request, which would result in the absence being counted toward
the Commissioner’s limitation on absences as noted above.
Prepared by: Pam Nieto, Deputy City Clerk
Approved by: Susan Maysels, City Clerk
CONSENT CALENDAR ITEM NO. 7
65
66
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPROVE DECLARATION OF SURPLUS AND DISPOSAL OF CITY OWNED
MOTORCYCLES
RECOMMENDATION
Approve a declaration of surplus and disposal method for three City-owned
motorcycles.
EXECUTIVE SUMMARY
•The City owns three motorcycles that are at the end of their useful life.
•These motorcycles have an estimated market value exceeding $500 per item
and per the City’s Surplus Supplies and Equipment Policy (Policy), the City
Council must declare this surplus property before they are sold.
FISCAL IMPACT
Sale proceeds would be deposited into the Equipment Replacement Fund (Account No.
501-0000-45000). The cost associated with requesting bids is approximately $400 for
advertising in The Desert Sun.
BACKGROUND/ANALYSIS
An analysis determined that three motorcycles have reached the end of their useful
life and should be replaced. Per City Policy each Department Director may declare
items as surplus and determine estimated market value. Upon City Council approval
of the declaration of surplus, the items are advertised for bid in The Desert Sun.
The total estimated market value of the motorcycles in “good” condition is $11,475
(Attachment 1).
ALTERNATIVES
Staff does not recommend an alternative action.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment: 1. List of surplus motorcycles with market values
CONSENT CALENDAR ITEM NO. 8
67
Inventory
Number Item Type Make/Brand
Model Number
or Description Serial Number Condition
City ID or Serial
Number Operational
Kelly Blue
Book Value
if "Good"
Condition
360 MOTORCYCLE Honda 2005-ST1300 JH2SC51735M300132 Fair LQPD-MO453 Unknown 3,885$
361 MOTORCYCLE BMW 2009-1200RTP WB13088019ZT14692 Fair LQPD-MO127 Unknown 3,290$
362 MOTORCYCLE Honda 2006-ST1300 JH2SC51745M300303 Fair LQPD-Train Unknown 4,300$
Total 11,475$
68
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPROVE DECLARATION OF SURPLUS EQUIPMENT
RECOMMENDATION
Approve the Declaration of Surplus Equpment.
EXECUTIVE SUMMARY
•The City has accumulated surplus, obsolete and non-functional equipment.
•This equipment has limited market value; a notice for bid is issued and the public is
invited to submit purchase bids, pursuant to the City’s Surplus Supplies and
Equipment Policy (the Policy).
•If no bids are received, the items will be donated to a non-profit organization or
discarded.
FISCAL IMPACT
Sale proceeds are deposited into the General Fund in Account No. 101-0000-45000 (Sale
of Other Assets). The cost to conduct this process is approximately $400 for advertising
the request for bids in The Desert Sun.
BACKGROUND/ANALYSIS
The City’s surplus consists of both functioning and non-functioning equipment that is no
longer needed or has outlived its purpose (Attachment 1). Each year surplus items are
identified by Department Directors; the Finance Department then consolidates these
items for review by City Council. Upon Council approval of the declaration of surplus, the
items are advertised for bid in The Desert Sun.
In the event no bids are received, the surplus equipment is donated to a nonprofit
organization or discarded by legal means, per the policy.
ALTERNATIVES
Staff does not recommend an alternative action; this process occurs annually so that
the City may discard surplus equipment.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Campos, Finance Director
Attachment: 1. List of Surplus
CONSENT CALENDAR ITEM NO. 9
69
70
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
100 Typewriter Brother SX4000 D8K459729 Fair N/A Unknown
101 Typewriter Brother SX4000 E8K548257 Fair N/A Unknown
102 Typewriter Brother ML100 L7K915738 Fair N/A Unknown
103 Typewriter IBM WW15 11DP931 Fair N/A Unknown
104 Typewriter IBM 13567000848817 Fair N/A Unknown
105 PRINTER HP PhotoSmart 2710 MY550MR19M Fair N/A Unknown
106 PRINTER Canon MP830 Fair N/A Unknown
107 Dvd Player AV Black 53040812150109 Fair N/A Unknown
108 PRINTER HP LASERJET C4224A USJC057615 Fair N/A Unknown
109 VCR QUASR VHQ940 L9MA42484 Fair N/A Unknown
110 VCR/DVD SYLVANIA DVC840E V10427033 Fair N/A Unknown
111 VCR/DVD MAGNOVOX DV220MW9 V33875218 Fair N/A Unknown
112 PRINTER ESPON B251A JKDX411143 Fair N/A Unknown
113 PRINTER HP LASERJET C4170A USGZ132911 Fair N/A Unknown
114 SCANNER HP SCANJET N6350 CN98CC603F Fair N/A Unknown
115 PRINTER HP CB450A CNBJ218914 Fair N/A Unknown
116 ROUTER CISCO CE507 44025300301 Fair N/A Unknown
117 ALL IN ONE PRINTER HP OFFICEJET 6310 CN65MCG4CX Fair N/A Unknown
118 WOOFER HARMON/KARDON HK395 Fair N/A Unknown
119 RECEIPT PRINTER ITHCA SERIES 90PLUS 94FAC HS003937971 Poor N/A Unknown
120 COMPUTER SPEAKERS ALTEC Fair N/A Unknown
121 PRINTER HP C3916A JPKH064583 Fair N/A Unknown
122 PRINTER HP CB412A CNBK318435 Fair N/A Unknown
123 PRINTER HP C39168 JPKF037504 Fair N/A Unknown
124 CASHIER DRAWER MEDIA PLUS 582528 Fair N/A Unknown
125 PRINTER HP C7690B CNLLJZ1317 Fair N/A Unknown
126 PINTER OFFICEJET 700 SERIES C6659B IUY03VG31CR Fair N/A NOT WORKING
127 PRINTER HP Q7814X CNDIN05068 Fair N/A Unknown
128 COMPUTER TOWER Gateway MDW5005 0031485425 Fair N/A Unknown
129 COMPUTER TOWER Gateway MDW5005 0032318326 Fair N/A Unknown
130 COMPUTER TOWER HP MXL0270K95 Fair N/A Unknown
131 COMPUTER TOWER HP 2UA943OJJZ Fair N/A Unknown
132 COMPUTER TOWER HP 2UA0200BFQ Fair N/A Unknown
133 COMPUTER TOWER HP 2UA83001L3 Fair N/A Unknown
134 COMPUTER TOWER HP 2UA719082M Fair N/A Unknown
135 COMPUTER TOWER HP MXM73203DG Fair N/A Unknown
136 COMPUTER TOWER HP 2UA83001KP Fair N/A Unknown
137 COMPUTER TOWER HP MXL9110B9J Fair N/A Unknown
138 COMPUTER TOWER HP MXL93316ITQ Fair N/A Unknown
139 COMPUTER TOWER HP 2UA83001M7 Fair N/A Unknown
140 COMPUTER TOWER HP 2UA719082K Fair N/A Unknown
141 COMPUTER TOWER Gateway MFATXNIA 0037138352 Fair N/A Unknown
142 COMPUTER TOWER HP MXM73203D5 Fair N/A Unknown
143 COMPUTER TOWER HP 2UA719082T Fair N/A Unknown
144 COMPUTER TOWER HP MXM81901GZ Fair N/A Unknown
145 COMPUTER TOWER Gateway MFBTX6BUSE4 0036628578 Fair N/A Unknown
146 COMPUTER TOWER HP MXL01918CM Fair N/A Unknown
147 COMPUTER TOWER Gateway LUXE4300 0035507671 Fair N/A Unknown
148 COMPUTER TOWER Gateway MFATXPNTMDW5005 0031485424 Fair N/A Unknown
149 COMPUTER TOWER HP MXL01918D6 Fair N/A Unknown
150 COMPUTER TOWER HP 2UA7190825 Fair N/A Unknown
151 COMPUTER TOWER HP MXL01918D6 Fair N/A Unknown
152 COMPUTER TOWER HP MXL0270K94 Fair N/A Unknown
153 COMPUTER TOWER HP MXM8170CT6 Fair N/A Unknown
154 Backup Power for Rack SuperStack/3-Com SuperStack 3 3C16017B Fair N/A Unknown
155 COMPUTER TOWER HP MXL93316C2 Fair N/A Unknown
156 COMPUTER TOWER HP MXL93316JN Fair N/A Unknown
157 PRINTER HP C6490A MX5515P38X Fair N/A Unknown
158 PRINTER XEROX PHASER 8500/8550 Fair N/A Unknown
159 PRINTER HP Q5912A VNB3H02707 Fair N/A Unknown
160 PRINTER HP Q5912A CNBC62629T Fair N/A Unknown
161 PRINTER HP Q5912A CNBC6N206 Fair N/A Unknown
162 PORT BOX 3COM BASELINE 10/100 SWITCH 16 LV4G200013095 Fair N/A Unknown
163 ALL IN ONE PRINTER HP CN557A CN14P114VT Fair N/A Unknown
164 PRINTER HP C8184A MY73K340FX Fair N/A Unknown
165 PRINTER SAMSUNG BLACK CNK1JC9703685WBQ1FB5N0692 Fair N/A Unknown
166 PRINTER HP Q5912A CNBC56N2PR Fair N/A Unknown
167 ROUTER CISCO 2600 SERIES CNRUADNBAA Fair N/A Unknown
168 COMPUTER TOWER GATEWAY 5200X 1008292 0034728084 Fair N/A Unknown
169 COMPUTER TOWER HP 2UA719082Q Fair N/A Unknown
170 COMPUTER TOWER HP MXL9110B84 Fair N/A Unknown
171 MONITOR AVER LCD V173A 01004914285 Fair N/A Unknown
City of La Quinta
Surplus Property and Equipment
71
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
City of La Quinta
Surplus Property and Equipment
172 MONITOR LG FLATRON L17185-BN 608UXUN18094 Fair N/A Unknown
173 MONITOR HP 3CQ82348LN Poor N/A WILL NOT STAY ON
174 MONITOR HP HSTND-2741-A CNC10NTT6 Fair N/A Unknown
175 MONITOR GATEWAY 700G MRB5450C10732 Fair N/A Unknown
176 MONITOR HP 3CQ8233MIX Fair N/A WILL NOT STAY ON
177 MONITOR GATEWAY FPD1750 ME74A90L01512 Fair N/A Unknown
178 MONITOR HP 3CQ8233M20 Fair N/A WILL NOT STAY ON
179 MONITOR HP L1710 3CQ8233M24 Fair N/A WILL NOT STAY ON
180 MONITOR HP HP1755 CNK6240YRX Fair N/A WILL NOT STAY ON
181 MONITOR GATEWAY FPD1730 MUL7003D0031239 Fair N/A Unknown
182 MONITOR HP L1710 3CQ82348JZ Fair N/A Unknown
183 MONITOR LENOVE THINK CENTRE S100814 Fair N/A Unknown
184 DOUBLE CASSETTE STEREO TECHNICS DECK R-5 B33W Fair N/A Unknown
185 MONITOR GATEWAY FPD1750 ME74A90L01618 Fair N/A Unknown
186 COMPUTER TOWER HP 2UA9430JK5 Fair N/A Unknown
187 COMPUTER TOWER HP MEL0270KC1 Fair N/A Unknown
188 COMPUTER TOWER GATEWAY E 2610D 0040423663 Fair N/A Unknown
189 COMPUTER TOWER HP MXL0270KDF Fair N/A Unknown
190 COMPUTER TOWER HP MXL1170Z2W Fair N/A Unknown
191 COMPUTER TOWER HP MXL9110BBG Fair N/A Unknown
192 COMPUTER TOWER HP 2UA94300JJS Fair N/A Unknown
193 COMPUTER TOWER HP 2UA9430JHM Fair N/A Unknown
194 24 Port Switch 060/1L6JT59A9C3 Fair N/A Unknown
195 12 Port Switch 3COM SUPERSTACK II SWITCH 3000 7YDBO31878 Fair N/A Unknown
196 COMPUTER TOWER HP 2UA8300ILS Fair N/A Unknown
197 COMPUTER TOWER HP MXL9110B9Y Fair N/A Unknown
198 COMPUTER TOWER HP 2UA9430TKR Fair N/A Unknown
199 COMPUTER TOWER HP MXL0270KBS Fair N/A Unknown
200 COMPUTER TOWER HP MXL00302DJ Fair N/A Unknown
201 COMPUTER TOWER HP MXL00302GT Fair N/A Unknown
202 COMPUTER TOWER HP MXL93316GK Fair N/A Unknown
203 COMPUTER TOWER HP MXL0270KBQ Fair N/A Unknown
204 COMPUTER TOWER GATEWAY GATEWAY 5200S 0034540282 Fair N/A Unknown
205 COMPUTER TOWER HP MXL93316J6 Fair N/A Unknown
206 24 Port Switch 3C16985 0102/7N4V3DAB218 Fair N/A Unknown
207 Switch (for computer rack)3COM SUPERSTACK SWITCH 4400 0101/7LNY055372 Fair N/A Unknown
208 ROUTER CISCO 2600 SERIES CISCO2651 JMX0528K2LM Fair N/A Unknown
209 COMPUTER TOWER HP 7510QG3 Poor N/A VERY DAMAGED
210 COMPUTER TOWER HP MXL0030Z84 Fair N/A Unknown
211 COMPUTER TOWER MXL0270KFQ Fair N/A Unknown
212 COMPUTER TOWER HP MXL00302ZF3 Fair N/A Unknown
213 COMPUTER TOWER HP MXL0191813X Fair N/A Unknown
214 COMPUTER TOWER HP MXL0270KC5 Fair N/A Unknown
215 MONITOR ACER 17" LCD V173A 82900646641 Fair N/A Unknown
216 TWO TONER BOXES CANON GPR-22 BLACK Good N/A Unknown
217 MONITOR HP L1710 3CQ8233NJY Poor N/A WILL NOT STAY ON
218 AUTOMATIC STAPLER SWINGLINE 42130 Poor N/A NO POWER CORD
219 AUTOMATIC STAPLER BOSTITCH DESKTOP 02210 Fair N/A Unknown
220 MONITOR ACER 17" LCD V173B 01004914185 Fair N/A Unknown
221 MONITOR LENOVE THINK CENTRE A2U S100723 Fair N/A Unknown
222 MONITOR ACER 17" LCD V173B ETLE10D0920100CC98503 Fair N/A Unknown
223 MONITOR HP L1710 3CQ823LYJ Fair N/A Unknown
224 MONITOR GATEWAY 610 FPD1730 MUL7003D0031230 Fair N/A Unknown
225 MONITOR GATEWAY FPD1730 MUL7003D0031235 Fair N/A Unknown
226 MONITOR STEALTH TOUCH 46-U31000W Fair N/A Unknown
227 MONITOR DELL 1901FP CN-05Y232-71618-39Q-BEUR Fair N/A Unknown
228 MONITOR GATEWAY FPD1730 MUL7003D0031234 Fair N/A Unknown
229 MONITOR GATEWAY FPD1730 TL819A414026303 Fair N/A Unknown
230 MONITOR CLIENTPRO 4586488-001 Fair N/A Unknown
231 MONITOR HP CNC864P1JM Fair N/A Unknown
232 MONITOR SONY Fair N/A Unknown
233 MONITOR ACER 17" LCD V173B ETLE10D0920-1000AE48603 Fair N/A Unknown
234 MONITOR HP CND7091NDR Fair N/A Unknown
235 MONITOR HP HSTND-2801 CNK51604CM Fair N/A Unknown
236 MONITOR STEALTH TOUCH Fair N/A Unknown
237 LAPTOP PANASONIC TOUCH BOOK CF-74 Fair N/A Unknown
238 MONITOR ACER 17" LCD V173B ETLE10D0920100C3888503 Fair N/A Unknown
239 GATEWAY FPD1730 MUL7003D0031231 Fair N/A Unknown
240 MONITOR GATEWAY FPD1730 TL819A347029624 Fair N/A Unknown
241 MONITOR HP CNC010NTRN Fair N/A Unknown
242 MONITOR HP CND7091ND2 Fair N/A Unknown
243 PLANNER DESK LAMP BLACK Fair N/A Unknown 72
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
City of La Quinta
Surplus Property and Equipment
244 PRINTER HP Q2475A CNBG082286 Fair N/A Unknown
245 PRINTER HP C4170A USGZ170688 Fair N/A Unknown
246 PRINTER HP Q2474A JPBGG34775 Fair N/A Unknown
247 PRINTER HP Q5964A CNGKK68505 Fair N/A Unknown
248 Receipt printer ITHACA SERIES 90 94 PLUS-AC HS003928870 Fair N/A Unknown
249 Fax Machine BROTHER SUPER G3 FAX4100E U61639MGJ583059 Fair N/A Unknown
250 PRINTER HP Q5912A VNB3H02562 Fair N/A Unknown
251 PRINTER HP Q5912A VNB3N58413 Fair N/A Unknown
252 Receipt printer ITHACA SERIES 90 93PL HQ002369722 Fair N/A Unknown
253 PRINTER HP LASERJET 4100 Fair N/A Unknown
254 PRINTER HP CB413A CNBK603502 Fair N/A Unknown
255 Mini tower DELL D485761 Poor N/A VERY DAMAGED
256 PRINTER HP Q2475A CNBGT12002 Fair N/A Unknown
257 PRINTER HP OFFICEJET 6300 SERIES Fair N/A Unknown
258 PRINTER HP Q2461A CNFB281446 Fair N/A Unknown
259 Wood coat rack Unknown Fair N/A N/A
260 Wood coat rack/metal arms Unknown Fair N/A N/A
261 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
262 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
263 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
264 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
265 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
266 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
267 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
268 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
269 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
270 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
271 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
272 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms N/A Fair N/A N/A
273 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
274 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
275 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
276 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
277 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
278 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
279 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
280 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
281 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
282 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
283 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
284 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
285 Office Chair (wheeled)Unknown Grey Mesh Back, With Arms N/A Fair N/A N/A
286 Office Chair (wheeled)Unknown Grey/tan Fabric, With Arms N/A Fair N/A N/A
287 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
288 File Cabinet, 2-drawer Hon Black; Legal Size N/A Fair N/A N/A
289 File Cabinet, 2-drawer Hon Black; Legal Size N/A Fair N/A N/A
290 Wood book case Unknown Oak; 2-shelf N/A Poor N/A N/A
291 File Cabinet, 2-drawer Unknown Black; Legal Size N/A Fair N/A N/A
292 Ceiling Fan GE Treviso 20321 Fair N/A Unknown
293 Computer tower GATEWAY ATXAEGLX2700L Fair N/A Unknown
294 Computer tower GATEWAY MXATXPNT Fair N/A Unknown
295 Computer tower HP 2UA83001J5 Fair N/A Unknown
296 TV PHILLIPS 19PR21 C125 50112141 Fair N/A Unknown
297 Computer Monitor CND7091NDY Fair N/A Unknown
298 Radar Detector Kustom Signal Pro Laser II PL4134173 Good N/A ok
299 Radar Detector Kustom Signal Pro Laser III PL10374 Poor N/A Inoperable
300 Radar Detector Kustom Signal Pro Laser III PL15430 Poor N/A Inoperable
301 Microwave GE Treviso JES831WF01 DF901558 Poor N/A Unknown
302 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
303 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
304 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
305 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
306 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
307 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
308 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
309 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
310 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
311 Office Chair (wheeled)Unknown Purple Fabric with Black Arms N/A Good N/A N/A
312 Office Chair (wheeled)Unknown Purple Fabric, No Arms N/A Good N/A N/A
313 Office Chair (wheeled)Unknown Purple Fabric, No Arms N/A Good N/A N/A
314 Office Chair (wheeled)Unknown Black Leather, With Arms N/A Poor N/A N/A
315 Typewriter Adler 1010T/W 42035768 Fair N/A Unknown 73
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
City of La Quinta
Surplus Property and Equipment
316 Office Chair (wheeled)Black Leather, With Arms Poor N/A N/A
317 Office Chair (wheeled)Black Leather/Mesh Back, With Arms Poor N/A N/A
318 LAPTOP GATEWAY SOLO9550 BDF11520080 Fair N/A Unknown
319 CANON/SMALLSCANNER CANOSCANLIDE60 Fair N/A Unknown
320 CANON/SMALLSCANNER CANOSCANLIDE25 Fair N/A Unknown
321 LAPTOP PANASONIC CF-74 GJKYA17212 Fair N/A Unknown
322 LAPTOP PANASONIC CF-74 6DKYA03250 Fair N/A Unknown
323 LAPTOP PANASONIC CF-74 7JKYA40450 Fair N/A Unknown
324 LAPTOP PANASONIC CF-74 7JKYA40377 Fair N/A Unknown
325 LAPTOP PANASONIC CF-74 6JKYA15912 Fair N/A Unknown
326 LAPTOP PANASONIC CF-51 5DTYA37416 Fair N/A Unknown
327 LAPTOP PANASONIC CF-73 5LLUA86969 Fair N/A Unknown
328 LAPTOP GATEWAY SOLO9550 Fair N/A Unknown
329 LAPTOP COMPAQ SERIES 2940A V813BUL2A567 Fair N/A Unknown
330 TOWER DIALOGIC NEO1100139 Fair N/A Unknown
331 MONITOR GATEWAY FPD1750 ME74A90L01607 Fair N/A Unknown
332 MONITOR HP HSTND-2121F CND709INDT Fair N/A Unknown
333 PRINTER HP OFFICEJET PRO K5400 MY73K340W5 Fair N/A Unknown
334 TOWER HP MXM81901HB Fair N/A Unknown
335 TOWER HP NV506UT 2UA9430JKW Fair N/A Unknown
336 TOWER HP KA435UT MXM81901GV Fair N/A Unknown
337 TOWER DELL WINDOWS XP EDITION Fair N/A Unknown
338 DVR/INSIDE CASE ARCHOS 705MOBILE Fair N/A Unknown
339 LAPTOP ACER ASPIRE 1420P SERIES 94506349525 Fair N/A Unknown
340 LAPTOP PANASONIC CF-74 6DKYA03375 Fair N/A Unknown
341 LAPTOP PANASONIC CF-74 6DKYA03199 Fair N/A Unknown
342 SMALL SCANNER CANON SCAN LIDE60 Fair N/A Unknown
343 LAPTOP HP RD02-D110 CNV63519K1 Fair N/A Unknown
344 LAPTOP HP RD02-D110 CNU63519P0 Fair N/A Unknown
345 LAPTOP HP RD02-D110 CNU63519JP Fair N/A Unknown
346 LAPTOP HP RD02-D110 CNU6351COB Fair N/A Unknown
347 LAPTOP HP RD02-D110 CNU6351864 Fair N/A Unknown
348 LAPTOP HP RD02-D110 CNU63519TT Fair N/A Unknown
349 LAPTOP HP RD02-D110 CNU6351D15 Fair N/A Unknown
350 LAPTOP HP RD02-D110 CNU63519JK Fair N/A Unknown
351 LAPTOP HP RD02-D110 CNU63519TN Fair N/A Unknown
352 LAPTOP HP RD02-D110 CNU63519LS Fair N/A Unknown
353 LAPTOP HP RD02-D110 CNU6351GIR Fair N/A Unknown
354 LAPTOP HP RD02-D110 CNU63519TV Fair N/A Unknown
355 LAPTOP HP RD02-D110 CNU6351CYS Fair N/A Unknown
356 LAPTOP HP D40 CNU7170LNY Fair N/A Unknown
357 LAPTOP HP RD02-D110 CNU6351CJM Fair N/A Unknown
358 LAPTOP GATEWAY SOLO 5300 BQB01130476 Fair N/A Unknown
359 LAPTOP GATEWAY SOLO 5300 BQB01129526 Fair N/A Unknown
363 COMPUTER TOWER HP MXL0030ZF8 Fair N/A Unknown
364 COMPUTER TOWER HP MXL93316FZ Fair N/A Unknown
365 Breathalyzer Intoximeter Alco-Sensor II 004236 Fair N/A Unknown
366 Breathalyzer Intoximeter Alco-Sensor IV 57985 Fair N/A Unknown
367 Breathalyzer Lifeloc Technologies FC 90105293-82 Fair N/A Unknown
368 Mobile Printer ZEBRA RW420 XXR009-28-5260 Fair N/A Unknown
369 Breathalyzer Intoximeter Alco-Sensor IV 42027 Good N/A Unknown
370 Cell Phone Motorola MC3504 9205520800624 Fair N/A Unknown
371 Breathalyzer Intoximeter Alco-Sensor IV 01940 Fair N/A Unknown
372 Cell Phones (5)Nextel/Motorola i576s Fair N/A Unknown
373 Cell Phones (4)Motorola i335 Fair N/A Unknown
374 Cell Phone Motorola i576s 231001672479 Good N/A Unknown
375 Cell Phone Kyocera E4210 Good N/A Unknown
376 Cell Phone Kyocera E4277 26843549912333539 Fair N/A Unknown
377 Cell Phone Kyocera E4233 2684354991111197 Fair N/A Unknown
378 Cell Phone Kyocera E4277 2684354991232630 Fair N/A Unknown
379 Cell Phone Kyocera E4233 Fair N/A Unknown
380 Cell Phone Blackberry Fair N/A Unknown
381 Cell Phones (10)Varies Box of misc cell phones, no chargers Fair N/A Unknown
382 Misc box Fair N/A Unknown
383 Breathalyzer Intoximeter ALCO SENSOR IV 009724 Fair N/A Unknown
384 Breathalyzer Intoximeter ALCO SENSOR IV 048371 Fair N/A Unknown
385 Breathalyzer Intoximeter ALCO SENSOR IV 009591 Fair N/A Unknown
386 Breathalyzer Intoximeter ALCO SENSOR IV 009109 Poor N/A NOT OPERABLE
387 Mobile Printer Zebra RW420 XXRC89-28-5750 Fair N/A Unknown
388 Instant Camera Polaroid Fair N/A Unknown
389 MONITOR GATEWAY TFT178OPS+MW667BOE06349 Fair N/A Unknown
390 MONITOR GATEWAY TFT178OPS+MW679BON01721 Fair N/A Unknown 74
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
City of La Quinta
Surplus Property and Equipment
391 MONITOR GATEWAY FPD1730 TL819A414026389 Fair N/A Unknown
392 MONITOR ACER LCD V173B ETLE10D0920100CDCF8503 Fair N/A Unknown
393 MONITOR ACER LCD V173B ETLE10D0920100BFFA8503 Fair N/A Unknown
394 MONITOR ACER LCD V173B ETLE10D0920100C3C28503 Fair N/A Unknown
395 MONITOR HP 3CQ8233M17 Poor N/A DOESN'T WORK
396 MONITOR GATEWAY TFT178OPS+MW679BON03025 Fair N/A Unknown
397 MONITOR GATEWAY FPD1730 TLB19A414026400 Fair N/A Unknown
398 MONITOR ACER LCD V173B ETLE10D0920100CDCE8503 Fair N/A Unknown
399 MONITOR SAMSUNG 715VC QS17HMEY209173H Fair N/A Unknown
400 MONITOR HP HSTND-2121-F CNC907POB5 Fair N/A Unknown
401 MONITOR HP HSTND-2121-F CND7091P6V Fair N/A Unknown
402 MONITOR HP L1750 3CQ92553R0 Fair N/A Unknown
403 MONITOR HP L1750 3CQ92553QH Fair N/A Unknown
404 MONITOR HP L1750 3CQ92553QQ Fair N/A Unknown
405 MONITOR HP L1750 CNC922QCSG Fair N/A Unknown
406 MONITOR HP L1750 3CQ92553QF Fair N/A Unknown
407 MONITOR HP L1750 CNC907POB1 Fair N/A Unknown
408 MONITOR HP L1750 CNC907PO9Z Fair N/A Unknown
409 MONITOR GATEWAY TFT178OPS+MW633BOH02741 Fair N/A Unknown
410 MONITOR GATEWAY FPD1730 MUL7003D0005977 Fair N/A Unknown
411 MONITOR LG L17185 608UXRF15678 Fair N/A Unknown
412 MONITOR LG L17185 6084XMT20491 Fair N/A Unknown
413 3 KEYBOARDS FELLOWES MICROBAN KBR0108 Fair N/A Unknown
414 3 KEYBOARDS LOGITECH Fair N/A WIRELESS
415 8 KEYBOARDS GATEWAY SEVERAL MODELS Fair N/A Unknown
416 4 KEYBOARDS HP Fair N/A Unknown
417 LAPTOP TOSHIBA PS259U-C 89922313A Fair N/A Unknown
418 Computer Speakers (pair)Harmon/Kardon Fair N/A Unknown
419 Computer Speakers (pair)Digital Experience G-MAX 2000 Fair N/A Unknown
420 10-key Calculator VICTOR 1260-2 060503300 Fair N/A Unknown
421 10-key Calculator CASIO DL 220 3283328 Fair N/A Unknown
422 10-key Calculator VICTOR 1260-2 058601962 Fair N/A Unknown
423 10-key Calculator UNISONIC XL-1149 Fair N/A Unknown
424 Desk Phone AT & T MLS-12 948P66114639 Fair N/A Unknown
425 BLACK DESK LAMP Unknown Fair N/A Unknown
426 Breathalyzer Intoximeter ALCO SENSOR II 042029 Fair N/A Unknown
427 Office Chair (wheeled)Unknown Purple Fabric with Black Arms Good N/A N/A
428 Office Chair (wheeled)Unknown Purple Fabric with Black Arms Good N/A N/A
429 Office Chair (wheeled)Unknown Purple Fabric with Black Arms Good N/A N/A
430 Office Chair (wheeled)Unknown Teal Fabric with Black Arms Good N/A N/A
431 Office Chair (wheeled)Unknown Teal Fabric with Black Arms Good N/A N/A
432 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
433 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
434 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
435 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
436 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
437 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
438 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
439 Office Chair (wheeled)Unknown Teal Fabric, No Arms Good N/A N/A
440 Office Chair (wheeled)Unknown Grey Mesh Back, No Arms Good N/A N/A
441 Office Chair (wheeled)Unknown Black Leather Poor N/A N/A
442 File Cabinet Unknown 4-drawer, tan, legal size Fair N/A N/A
443 File Cabinet Unknown 2-drawer, tan, legal size Fair N/A N/A
444 Planter Saucers Unknown 17" wheeled saucers for potted plants Good N/A N/A
445 Paper Shredder Fellowes P500-2 Poor N/A N/A
446 Bulletin Board Unknown Cork with metal trim Poor N/A N/A
447 COMPUTER TOWER HP 2UA9430JSW Fair N/A Unknown
448 COMPUTER TOWER HP 2UA152003X Fair N/A Unknown
449 COMPUTER TOWER HP MXL1451F31 Fair N/A Unknown
450 MONITOR HP A1751 CNC010NTT8 Fair N/A Unknown
451 MONITOR HP L1750 3CQ92553RY Fair N/A Unknown
452 MONITOR HP L1750 3CQ9150L8D Fair N/A Unknown
453 PRINTER CANON ALL IN ONE IMAGE RUNNER 1370F Fair N/A Unknown
454 PRINTER CANON ALL IN ONE IMAGE RUNNER 10231F Fair N/A Unknown
455 FILE CABINET BLACK 2 DRAWER Fair N/A N/A
456 ELECTRONIC CALCULATOR SHARP 4D121780 Fair N/A Unknown
457 ELECTRONIC CALCULATOR SHARP D334289 Fair N/A Unknown
458 2 DRAWER FILE CABINET Fair N/A N/A
459 CARD PRINTER Zebra P310I Fair N/A WITH RIBBON/USER MANUEL
460 CARD PRINTER Zebra P310I Fair N/A WITH RIBBON
461 DESKTOP FILE ORGANIZER Fair N/A N/A
462 42" PRINT CLAMPS/2 BOXES Fair N/A 6/BOX
75
Inventory
Number Item Type Make/Brand
Model Number or
Description Serial Number Condition
City ID
or Serial
Number Note if Non-working
City of La Quinta
Surplus Property and Equipment
463 SMALL FLOOR HEATER BOSTON Fair N/A Unknown
464 2 HOLE PUNCHER Fair N/A N/A
465 XEROX DOCUMATE 632 719TW107581900208 Fair N/A Unknown
466 DESKTOP FILE ORGANIZER Fair N/A SMALL/BROWN
467 DESKTOP FILE ORGANIZER Fair N/A LARGE
468 WATER FOUNTAIN HALSEY TAYLOR HAC8FSCQ 071126584 Poor N/A Unknown
469 2 DRAWER FILE CABINET Fair N/A N/A
470 2 SHELF BOOK CASE Fair N/A N/A
471 XEROX DOCUMATE 632 627TW10674581300149 Fair N/A Unknown
76
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED FEBRUARY 3 AND 9, 2017
RECOMMENDATION
Approve demand registers dated February 3 and 9, 2017.
EXECUTIVE SUMMARY – None.
FISCAL IMPACT
Demand of Cash:
City 2,504,325.47$
Successor Agency of RDA 25,032.50$
Housing Authority 1,080.00$
Housing Authority Commission -$
2,530,437.97$
BACKGROUND/ANALYSIS
Between Council meetings, routine bills and payroll must be paid. Attachment 1 details
the weekly demand registers for February 03 and February 09, 2017.
Warrants Issued:
113830-113902 300,589.33$
113903-113984 1,604,321.98$
Voids -$
Wire Transfers 450,183.04$
P/R Ck 37181-37182 & Direct Dep.171,639.57$
Payroll Tax Transfers 3,704.05$
2,530,437.97$
CONSENT CALENDAR ITEM NO. 10
77
The most significant expenditures on the demand register listed above are as follows:
Account Name Amount
Imperial Irrigation District Various 25,157.50$ Electricity Service
Rutan & Tucker Various 33,137.55$ Dec-Legal Services
Economic Development Museum 48,750.00$ Museum Management
Agency Consultant Quarter 3 Payment
CTLQ LLC Developer Deposit 236,394.00$ Cinemark Landscaping
Security Release
Riverside County Sheriff Various 1,083,170.66$ Nov- Police Services
PurposeVendor
Wire Transfers: Seven wire transfers totaled $450,183.04. Of this amount, $240,000 was
to First Empire Securities Inc., $138,152.58 was for Landmark and $70,869.68 for CalPERS.
(See Attachment 2 for a full listing).
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Karla Campos, Finance Director
Attachments: 1. Demand Registers
2. Wire Transfers
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: APPOINT A COUNCILMEMBER TO THE CANNABIS AD HOC COMMITTEE
RECOMMENDATION
Appoint one additional councilmember to the Cannabis Ad Hoc Committee.
EXECUTIVE SUMMARY
On December 15, 2015, the City Council created an Ad Hoc Committee
(Committee) to evaluate the City’s regulations on medical cannabis deliveries and
appointed two councilmembers.
On February 7, 2017, the City Council expressed interest to review the new
Proposition 64 (Prop 64) regulations.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
On December 15, 2015, City Council created the Committee comprised of Councilmember
Peña and former Councilmember Franklin to evaluate the City’s regulations on cannabis
deliveries. The first of six meetings was held on January 28, 2016 and included residents
and medical cannabis delivery business owners.
The Committee reviewed Municipal Code Chapter 5.90, Cannabis Related Uses,
Commercial Cannabis Activities, Deliveries, and Cultivation Prohibited. Prop 64 passed in
2016 and the Committee also reviewed minor conforming amendments to the Code. At
their February 7 Study Session, the Council expressed a desire to further review the
impacts of Prop 64 and requested that the Committee conduct this review. A new
Councilmember should be appointed to assist with this review.
ALTERNATIVES
The Council could elect to not appoint another member or disband the Committee.
Prepared by: Gil Villalpando, Management Specialist
Approved by: Frank J. Spevacek, City Manager
BUSINESS SESSION ITEM NO. 1
93
94
Fund Revenues Expenses
General Fund (101)1,775,000 605,300
Gas Tax Fund (201)(34,600) 30,000
Housing Authority (241)14,700
Equipment Replacement (501)13,500
Information Technology (502) 5,000
2016/17 Mid-Year Adjustment Requests
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2016/17 MID-YEAR BUDGET REPORT,
APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND ADOPT RESOLUTION TO AMEND
MANAGEMENT ASSISTANT CLASSIFICATION SPECIFICATION
RECOMMENDATION
Receive and file Fiscal Year 2016/17 Mid-Year Budget Report, approve the recommended
budget adjustments, and adopt a resolution to amend the Management Assistant
classification specification.
EXECUTIVE SUMMARY
The 2016/17 Mid-Year Budget Report (Attachment 1) provides an overview of the
City’s fiscal activities from July to December 2016 and includes local and State fiscal
impacts.
After six months of operations, a mid-year budget report is prepared to assess the
adopted budget and incorporate mid-year adjustments based on current economic
conditions.
Adjustment requests are delineated by Division and Department and include the
funding of one full-time position, which is currently partially funded as a part-time
position in the City Clerk’s Office.
FISCAL IMPACT
Staff is recommending a General Fund revenue increase of $1,775,000 and expenditure
increase of $605,300, resulting in a General Fund surplus of $1,086,200. Adjustments are
also recommended for the Gas Tax Fund, Housing Authority Fund, Equipment Replacement
Fund, and Information Technology Fund as summarized below and detailed in Attachment
2.
BUSINESS SESSION ITEM NO. 2
95
Division
City Council -$
City Manager's Office 15,000
City Attorney 90,000
Community Resources 238,500
City Clerk 6,300
Finance 101,000
Design & Development 134,500
Facilities 20,000
605,300$
Expenditure Adjustments by Division
Adjustment Requested
BACKGROUND/ANALYSIS
Throughout the fiscal year each Department monitors their budgets and at mid-year
proposes adjustments to reflect current conditions and ongoing operational needs.
Requests are reviewed and discussed before being recommended for approval in the mid-
year budget report. A five-year budget model on page 5 of the Mid-Year Budget Report and
General Fund reserve overview (Attachment 3) has been incorporated for long-term
planning. In addition, the Mid-Year Construction in Progress Expenditures (Attachment 4)
reflects current active projects.
GENERAL FUND
This fiscal year’s General Fund budget started with a budget deficit of $83,500 but is now
projected to end the fiscal year with a budget surplus of $1,086,200; the majority of which
is the result of the passage of Measure G. In addition to Measure G (a one percent
transaction and use tax), the City adopted a new fee schedule in the fall of 2016, and is
expecting to see an increase of $500,000 in Transient Occupancy Tax (Hotel) revenue.
Expenditure adjustments for the General Fund total $605,300 and are summarized by
division below.
Details of these requests can be found in the Mid-Year Departmental Reports section of
the Mid-Year Budget Report.
The addition of the full-time Management Assistant position in the City Clerk’s Office
requires an amendment to the City’s Classification and Salary Plan adopted by a resolution.
OTHER FUNDS
Revenue adjustments are also proposed for the Gas Tax Fund (-$34,600) due to updated
State of California revenue projections and $30,000 for traffic signs. This Fund is restricted
for street related expenses. The adoption of a technology enhancement surcharge fee is
anticipated to yield the Information Technology Fund an additional $5,000 in revenue.
Expenditure adjustments are proposed for the Housing Authority ($14,700) to fund fifty
percent of a full-time position shared with the City Clerk’s office, which is currently partially
funded as a part-time position. In order to accelerate the vehicle lease program and obtain
five Code Enforcement vehicles, the Equipment Replacement Fund is requesting a budget
adjustment of $13,500.
96
Account No. Description Revenue Expenses
101-0000-41320 Sales Tax 1,000,000
101-0000-41401 Transient Occupancy Hotel Tax 500,000
101-0000-41415 STVR Permits (Fee Study)40,000
101-0000-42600 Planning Fees (Fee Study)96,000
101-0000-42400 Building Fees (Fee Study)50,000
101-0000-42810 Public Works Fees (Fee Study)10,000
101-0000-43638 NPDES Annual Inspections (Fee Study 2,000
101-0000-42703 Vehicle Impound Fees (Fee Study) 15,000
101-0000-42214 Wellness Center (5,000)
101-0000-42212 Facilities Rental (5,000)
101-0000-42705 Motor Vehicle Code Fines 16,000
101-0000-42706 Parking Violations 10,000
101-0000-41504 AMR Compliance 6,000
101-0000-42500 Fire Service Property Tax Credit 40,000
City Manager's Office
101-2002-60103 Professional Services, Grant Writing 15,000
Legal Services
101-1003-60153 SilverRock legal review 50,000
101-1003-60154 Litigation and Code Enforcement 40,000
Design & Development
101-6001-50110 ALRB merger with Planning Comm.1,200
101-6006-60125 Temporary staffing at The Hub 40,000
101-7006-60145 Speed surveying 27,300
101-7006-60104
Consulting Services (Construction
Mgmt due to medical leave)25,000
101-7006-60104
School zone signage and striping
study 13,500
101-7006-60104
Warning Signs on curved roads
study 12,000
101-7006-60104 Signs for Village/Old Town 15,500
Finance
101-1006-60125 Temporary staffing 20,000
101-1006-60104 Consulting Services 10,000
101-1007-60442 Settlement Payments 71,000
Community Resources
101-3002-50102 Part-Time salaries, Wellness Center (10,000)
101-2001-60172 Mileage Police Services 30,000
101-2001-60173 Booking Fines 26,000
101-2001-60175 School Resource Officer, Overtime 106,000
101-2002-60670 Fire Station 10,000
101-2002-60139 Fire Service Costs, Office Assistant 30,000
101-6004-60197 Animal Shelter Contract (10,000)
101-3003-60149 Special Events 1,000
101-3003-60420 Operating Supplies 500
101-3007-60151 PSDRCVB 30,000
101-3007-60461 Marketing & Tourism Promotions 25,000
City Clerk
101-1005-50101
Full-time Mgmt Assist. With benefits
for 4 months, 50% City Clerk - 50%
Housing Fund 14,700
101-1005-50102 Part-time Mgmt Assist.(20,400)
101-1005-60103 Contract Services, Scanning 7,000
101-1005-60125 Temporary Staffing 5,000
Facilities
101-3005-60104
Professional Services, Landscape
Services Study 20,000
1,775,000 605,300
GENERAL FUND (Fund 101)
MID-YEAR BUDGET ADJUSTMENTS
97
Account No. Description Revenue Expenses
Finance
201-0000-42900 Gas Tax Section 2105 (14,300)
201-0000-42905 Gas Tax Section 2106 20,000
201-0000-42910 Gas Tax Section 2107 (42,600)
201-0000-42915 Gas Tax Section 2103 2,300
201-7003-60429 Traffic Signs 30,000
(34,600) 30,000
Account No. Description Revenue Expenses
City Clerk
241-9101-50101
Full-time Mgmt Assist. with
benefits for 4 months, 50%
Housing Fund - 50% City Clerk 14,700
- 14,700
Account No. Description Revenue Expenses
Facilities
501-0000-71030 Vehicles 13,500
- 13,500
Account No. Description Revenue Expenses
Community Resources
502-0000-43610
Technology Enhancement (Fee
Study)5,000
- 5,000
GAS TAX (Fund 201)
HOUSING AUTHORITY (Fund 241)
INFORMATION TECHNOLOGY (Fund 502)
EQUIPMENT REPLACEMENT (Fund 501)
ALTERNATIVES
The Council could elect to delay, modify, or reject the requested revisions to revenue
estimates and budget amendments. The proposed mid-year adjustments enhance the
organization’s ability to deliver services and comply with new regulatory requirements.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1) 2016/17 Mid-Year Budget Report
2) 2016/17 Mid-Year Budget Adjustments
3) General Fund Reserve Overview
4) 2016/17 Mid-Year Construction in Progress Expenditures
98
99
100
101
102
103
104
105
City of La Quinta 2016/17 mid-year budget report
Page 1
106
City of La Quinta 2016/17 mid-year budget report
Page 2
107
City of La Quinta 2016/17 mid-year budget report
Page 3
108
City of La Quinta 2016/17 mid-year budget report
Page 4
109
City of La Quinta 2016/17 mid-year budget report
Page 5
2020/21
42.93 46.85 52.01
(41.84) (45.76)
1.09
110
City of La Quinta 2016/17 mid-year budget report
Page 6
111
City of La Quinta 2016/17 mid-year budget report
Page 7
112
City of La Quinta 2016/17 mid-year budget report
Page 8
113
City of La Quinta 2016/17 mid-year budget report
Page 9
114
City of La Quinta FY 2016-17 Mid-Year Budget Adjustments
Attachment 2
Account No. Description Revenue Expenses
101-0000-41320 Sales Tax 1,000,000
101-0000-41401 Transient Occupancy Hotel Tax 500,000
101-0000-41415 STVR Permits (Fee Study)40,000
101-0000-42600 Planning Fees (Fee Study)96,000
101-0000-42400 Building Fees (Fee Study)50,000
101-0000-42810 Public Works Fees (Fee Study)10,000
101-0000-43638 NPDES Annual Inspections (Fee Study)2,000
101-0000-42703 Vehicle Impound Fees (Fee Study)15,000
101-0000-42214 Wellness Center (5,000)
101-0000-42212 Facilities Rental (5,000)
101-0000-42705 Motor Vehicle Code Fines 16,000
101-0000-42706 Parking Violations 10,000
101-0000-41504 AMR Compliance 6,000
101-0000-42500 Fire Service Property Tax Credit 40,000
City Manager's Office
101-2002-60103 Professional Services, Grant Writing 15,000
Legal Services
101-1003-60153 SilverRock legal review 50,000
101-1003-60154 Litigation and Code Enforcement 40,000
Design & Development
101-6001-50110 ALRB merger with Planning Comm.1,200
101-6006-60125 Temporary staffing at The Hub 40,000
101-7006-60145 Speed surveying 27,300
101-7006-60104
Consulting Services (Construction
Mgmt due to medical leave)25,000
101-7006-60104 School zone signage and striping study 13,500
101-7006-60104 Warning Signs on curved roads study 12,000
101-7006-60104 Signs for Village/Old Town 15,500
Finance
101-1006-60125 Temporary staffing 20,000
101-1006-60104 Consulting Services 10,000
101-1007-60442 Settlement Payments 71,000
Community Resources
101-3002-50102 Part-Time salaries, Wellness Center (10,000)
101-2001-60172 Mileage Police Services 30,000
101-2001-60173 Booking Fines 26,000
101-2001-60175 School Resource Officer, Overtime 106,000
101-2002-60670 Fire Station 10,000
101-2002-60139 Fire Service Costs, Office Assistant 30,000
101-6004-60197 Animal Shelter Contract (10,000)
101-3003-60149 Special Events 1,000
101-3003-60420 Operating Supplies 500
101-3007-60151 PSDRCVB 30,000
101-3007-60461 Marketing & Tourism Promotions 25,000
City Clerk
101-1005-50101
Full-time Mgmt Assist. With benefits
for 4 months, 50% City Clerk - 50%
Housing Fund 14,700
101-1005-50102 Part-time Mgmt Assist. (20,400)
101-1005-60103 Contract Services, Scanning 7,000
101-1005-60125 Temporary Staffing 5,000
Facilities
101-3005-60104
Professional Services, Landscape
Services Study 20,000
1,775,000 605,300
GENERAL FUND (Fund 101)
115
City of La Quinta FY 2016-17 Mid-Year Budget Adjustments
Attachment 2
Account No. Description Revenue Expenses
Finance
201-0000-42900 Gas Tax Section 2105 (14,300)
201-0000-42905 Gas Tax Section 2106 20,000
201-0000-42910 Gas Tax Section 2107 (42,600)
201-0000-42915 Gas Tax Section 2103 2,300
201-7003-60429 Traffic Signs 30,000
(34,600) 30,000
Account No. Description Revenue Expenses
City Clerk
241-9101-50101
Full-time Mgmt Assist. with
benefits for 4 months, 50%
Housing Fund - 50% City Clerk 14,700
- 14,700
Account No. Description Revenue Expenses
Facilities
501-0000-71030 Vehicles 13,500
- 13,500
Account No. Description Revenue Expenses
Community Resources
502-0000-43610
Technology Enhancement (Fee
Study)5,000
- 5,000
GAS TAX (Fund 201)
HOUSING AUTHORITY (Fund 241)
INFORMATION TECHNOLOGY (Fund 502)
EQUIPMENT REPLACEMENT (Fund 501)
116
ATTACHMENT 3
ESTIMATED GENERAL FUND RESERVES As of 6-30-2016
LOAN
PAYMENT TO
GENERAL
FUND FROM
SUCCESSOR
AGENCY
OPERATING
SURPLUS
/(SHORTFALL)
USE OF GF LOAN
REPAYMENT FOR
NORTH LA QUINTA
PARKWAY TURF
CONVERSION
DRAINAGE
IMPROVEMENT
LAND PURCHASE
AND SILVERROCK
TEMPORARY FENCE
ADJUSTMENTS TO
CASH FLOW &
EMERGENCY
RESERVES BASED
ON BUDGETED
EXPENDITURES OF
$38,940,100
ESTIMATED AT
6/30/2017
NON-SPENDABLE $48,605,070 $ (2,283,601)$46,321,469
DESIGNATED FOR SPECIFIC USE
(OPEB)$1,523,400 $1,523,400
EMERGENCY RESERVES
(40% as of 7/1/16)$15,372,600 203,400$ $15,576,000
CASH FLOW CONTINGENCY (10% as
of 7/1/16)$3,843,150 50,850$ $3,894,000
CARRYOVERS AND CAPITAL
PROJECTS $6,576,046 $6,576,046
UNAPPROPRIATED $13,822,012 $2,283,601 $ (750,000) $ (3,055,606) $ (254,250)$12,045,757
TOTAL ESTIMATED RESERVES $89,742,278 $0 $ - $ (750,000) $ (3,055,606)$0 $85,936,672
SUMMARY
RESERVES 6/30/16 $89,742,278
NET CHANGE (3,805,606)$
RESERVES 6/30/17 $85,936,672
CALCULATIONS FOR CASH FLOW AND EMERGENCY RESERVES:
Budgeted Expenditures $ 40,492,100
Less CIP Transfer $ (1,552,000)
Operating Budget $ 38,940,100
FY 2016-2017 FY 2015-2016 ADJUSTMENT
Cash Flow Reserve:38,940,100$ x 10%=3,894,000$ 3,843,150$ 50,850$
Emergency Reserves:38,940,100$ x 40%=15,576,000$ 15,372,600$ 203,400$
CITY OF LA QUINTA
GENERAL FUND RESERVES OVERVIEW
ESTIMATED FOR 6/30/17
Net = $3,805,606
117
Attachment 4
Mid-Year
Expenditures
PROJECT
MADISON - AVE 50 - AVE 52 3,377
DUNE PALMS ROAD STREET IMPROVEMENTS 45,029
DUNE PALMS BRIDGE IMPROVEMENTS 57,962
MISCELLANEOUS PARKS ADA IMPROVEMENTS 62,253
LA QUINTA PARK RESTROOM 208,335
SPORTS COMPLEX & YMCA ADA IMPROVEMENTS 7,103
AVE 52 @ JEFFERSON ROUNDABOUT STRIPING MODIFICATION 10,655
POINT HAPPY STORM DRAIN OUTLET STRUCTURE 2,846
SILVERROCK INFRASTRUCTURE IMPROVEMENTS 54,554
EISENHOWER DRIVE PAVEMENT REHIBILITATION 333,151
MILES AVE MEDIAN ISLAND LANDSCAPE IMPROVEMENT 46,219
EISENHOWER DRIVE AT MONTEZUMA ROUNDABOUT 480
MADISON STREET MEDIAN LANDSCAPE CONVERSION 439,091
CIVIC CENTER CAMPUS PARKWAY TURF CONVERSION 13,347
ROUDEL DRAINAGE IMPROVEMENTS 9,688
NORTH LA QUINTA REGIONAL SKATE ANS BMX PARK 145
COVE TRAILHEAD IMPROVEMENTS 10,938
CALLE TAMPICO AT AVENIDA BERMUDAD DRAINAGE I 81,106
FRITZ BURNS PARKWAY TURF CONVERSION 7,682
FIRE STATION 70 TURF CONVERSION 3,068
16/17 HANDICAP ACCESS RAMP - VARIOUS LOCATIONS SIDEWALKS 4,785
16/17 PAVEMENT MANAGEMENT PLAN 404,465
16/17 STREET IMPROVEMENTS 7,013
16/17 TRAFFIC MAINTENANCE IMPROVEMENTS 202,091
HSIP INTERSECTION IMPROVEMENTS 6,675
HSIP TRAFFIC SIGNAL INTERCONNECT 11,755
NORTH LA QUINTA PARKWAY TURF CONVERSION 203,307
FRITZ BURNS PARK - TENNIS PICKLEBALL COURT 3,190
MISCELLANEOUS CITY HALL ADA IMPROVEMENTS 1,013
CIVIC CENTER CAMPUS LAKE/IRRIGATION CONVERSION 17,825
TOTAL 2,259,147
Construction in Progress
2016/17 Mid-Year Expenditures
118
City of La Quinta
CITY COUNCIL MEETING:
STAFF REPORT
AGENDA TITLE: GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU UPDATE
BY PRESIDENT/CEO SCOTT WHITE
RECOMMENDATION
Receive and file, and provide staff direction.
EXECUTIVE SUMMARY
• The Greater Palm Springs Convention and Visitors Bureau (CVB) will provide a
presentation to update the City on the performance of the CVB for the City of La
Quinta and the overall valley.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
The CVB is providing an update (Attachment 1) to each city of the performance of the CVB
specific to each city and the overall impact of the CVB on tourism. The study session will
also review and discuss the Destination Development Plan and how the City of La Quinta
can better capitalize on CVB initiatives, and how the City can better define its niche in the
Valley’s tourism market. The CVB update will take an estimated 20-30 minutes and the
Destination Development Plan will take an additional 30-45 minutes.
ALTERNATIVES – None.
Prepared by: Teresa Thompson, Management Specialist
Approved by: Frank Spevacek, City Manager
Attachment: 1. CVB Update
STUDY SESSION ITEM NO. 1
119
120
2/16/2017
1
CITY OF LA QUINTA
Evolution of the CVB
•1989 –C V B w a s f o r m e d
•2009 –2% TBID (Tourism Business Improvement District) was created
and the JPA formula was reduced
•2011 -Image & Awareness Study identified negative perceptions
and barriers to growing tourism
•2012 - JPA Executive Committee and the CVB Board of Directors
agreed to new strategic direction –consumer focused branding and
marketing
•2013 -1% TMD (Tourism Marketing District) was created for consumer
marketing and destination branding
•2015/16 Destination Development Plan Completed
•2016 -2% TBID and 1% TMD were combined under one 3% TBID,for
all lodging businesses with 50 rooms or more
ATTACHMENT 1
121
2/16/2017
2
0
100000
200000
300000
400000
500000
600000
700000
$645,020
$597,853
$481,630
$119,656 $135,556
$155,462 $170,810 $185,196 $194,696 $211,720
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
City of La Quinta
JPA Contributions to the CVB
TBID created
JPA formula reduced
2010 – 2016
•Under the previous JPA formula the City of La Quinta would
have contributed $ 4,750,608
•Under the new formula the contribution was $ 1,173,096
•Saving the City of La Quinta a total of $3,577,512
Based on the Old JPA Formula;
La Quinta would have
contributed $905,106 in 2016.
2016/2017 Source of Funding:
$14.1 Million
Private revenue
$868,898
Public JPA Formula from 8 Cities
$1,527,280
TBID – Hotels with 50 + rooms contribute 3%
$11,750,580
Public JPA Formula from La Quinta
$ 211,720
Private
6%
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
9.5%TBID
83%Public
11%
122
2/16/2017
3
2016 – 2017 Department Budgets
Finance/Admin. -$1,455,580
Sales & Business Development -$5,991,999
Marketing/Communications –$6,699,179
Total budget - $14,146,758
•10 Managers Covering United States and Canada
•5 are based remotely
•Southeast -Florida
•Midwest -Kansas City
•Northeast & Eastern Canada –Charlotte
•Washington D.C., Maryland & Virginia -Washington D.C.
•Religious, Entertainment, LGBT & Western Canada -Southern California
•Greater Palm Springs
•VP of Sales and Director of Sales
•LA/Central CA, Western States & Sports
•Orange County/San Diego, Southwest, Hawaii & SoCal
•Pacific Northwest/Northern California
•4 Sales Assistants
•8 Destination Services Staff
Convention Sales & Destination Services
Budget: $4.5 million
123
2/16/2017
4
Greater Palm Springs CVB commissioned SHAG to create a City of
La Quinta image to promote our Modern Meeting Oasis.
This image is being used on collateral, tradeshow booths, and advertisements.
Convention Sales & Destination Services
La Quinta - Convention Sales Meetings
2015 2016
Leads Generated 497 512
Meetings 34 29
Room Nights 28,153 21,944
Delegates 10,445 10,868
Estimated Revenue $6,337,512.87 $4,603,221.06
Estimated TOT $697,126.42 $506,354.32
Estimated Economic Impact $26,184,615.37 $21,840,220.09
Economic Impact Source: Tourism Economics/DMAI
Average room rates (ADR) noted are from the 2015/2016 STR Global destination report
2015 & 2016 TOT Rate = 11%
124
2/16/2017
5
La Quinta Return on Investment
2015 2016
City Contribution $194,696 $211,720
Estimated TOT Generated $697,126.42 $506,354.32
ROI for TOT $3.58 $2.39
Estimated Economic Impact $26,184,615.37 $21,840,220.09
ROI for Economic Impact $134.49 $103.16
CVB Rebates and/or
Sponsorship for groups booked $11,861 $31,705
957 Leads to hotels
219,084 Definite room nights
320 Meetings Booked
53,183 Estimated Jobs Supported from CVB Bookings
$72.5 million Estimated Personal Income generated by CVB
Bookings
$4.89 million Estimated TOT generated by CVB Bookings
$11 million Estimated Local Taxes generated by CVB Bookings
$206 million Estimated Economic Impact from CVB Bookings
2016 Convention Sales
Impact to the Coachella Valley
125
2/16/2017
6
Department Staff
•Marketing: 4 staff members
•Destination Development Director
•Communications: 4 staff members
•International PR Representatives:
•Black Diamond – United Kingdom
•Marketing Services International - Germany
•AviaReps - China
•Gate 7 - Australia & New Zealand
•Brand Development: 3 staff members
•Video Content Creator
•Arts, Culture & Film: 1 staff member
Marketing, Branding & Communications
Budget $6.7 million
Research
•Advertising Awareness, Effectiveness and ROI (2013-2016)
–Strategic Marketing and Research Insights - $35,000/year
•VisaVue Travel $7,000/year
–International 2012-2016
–Domestic 2014-2016
•Smith Travel Accommodations Report - Hotel Report
–STR - $1,600/year
•Aviation Intelligence (2016)
–Diio, Data in. Intelligence out - $7,425/year
•Destination Development Plan (2016)
–Convention Sports & Leisure $350,000
•Image and Awareness Study (2011)
–Y Partnership - $126,000
•Economic Impact of Tourism In Greater Palm Springs (2011, 2013 & 2015) $25,000/report
–Tourism Economics
•Visitor Intercept Study (2015)
–Custom Intercept Solutions
–Beresford Research - $120,000
Total spend on research since 2011: $863,025
All research is shared with GPSCVB’s Partners including the City of Rancho Mirage
126
2/16/2017
7
2016 National Marketing Campaign
Markets:
Portland, Seattle, Baltimore, Chicago, Dallas, Denver,
Minneapolis, New York City, Washington D.C., Calgary,
Vancouver, Winnipeg, Edmonton, and Toronto
Dates:
January – April 2016 & September – December 2016
Budget:
$1,312,335
The 1% TMD established in 2013 enabled the CVB to begin
marketing the destination in new destinations and on
Television.
Print
Alaska Airlines, WestJet Up, Allure, Conde Nast Traveler, Outside
Magazine, Sunset Magazine, Coastal Living, Golf Annual
Publications
Impressions: over 72.1 million
Billboards
Chicago, Seattle, Portland, Minneapolis, New York, Los Angeles,
San Diego
Impressions: over 296 million
Television
Vancouver, Calgary, Edmonton, Toronto, Winnipeg, Seattle,
Portland, San Jose, Oakland, Sacramento, Chicago, Minneapolis,
New York, Denver, Washington DC/Baltimore
Impressions: over 6.8 billion
2016 National Marketing Campaign
January – April & September – December 2016
La Quinta imagery featured:
La Quinta Resort & Club
127
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8
2016 Regional Marketing Campaign
Markets:
Los Angeles, Orange County, San Diego, Phoenix,
Las Vegas, San Francisco
Dates:
January – December 2016
Budget:
$1,001,658
Historically, the CVB only marketed in the drive market during the
Summer months. We are now marketing to the drive market annually.
2016 Regional Marketing Campaign
January – December 2016
Print
90 Days of Summer/Guide to Chill, The Guide – Chill
Section, The Guide – GPSCVB, Westways (AAA), Via
(AAA), Locale
Impressions: 78.4 million
Billboards
Los Angeles/Orange County, San Diego, San Francisco
Impressions: 160.9 million
Television
Los Angeles/Orange County, San Diego, San
Francisco, Las Vegas, Phoenix
Impressions: 24.1 billion
La Quinta imagery featured:
La Quinta Resort & Club
128
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9
Television Co-Op Campaign - 11 partners
JW Marriott Desert Springs Resort & Spa DoubleTree by Hilton Palm Springs
Westin Mission Hills Golf Resort & Spa
Agua Caliente Casino Resort Spa El Paseo Shopping City of Indian Wells Hyatt Regency Indian Wells Resort & Spa
La Quinta Resort & Club
BMW Performance Driving School Greater Palm Springs Restaurant Week
Time Warner Cable: Los Angeles/Orange County, San Diego,
San Francisco, Las Vegas, Phoenix
KTLA: Los Angeles
Impressions: over 12.5 billion
Palm Springs Bureau of Tourism
2016 Summer Regional Marketing Campaign
Television Co-Op Campaign - 5 partners
City of Palm DesertPalm Springs Bureau of Tourism City of Indian Wells
La Quinta Resort & Club CareerBuilder Challenge
Time Warner Cable: Los Angeles/Orange County, San Diego,
Seattle, Portland, Las Vegas, Phoenix
KTLA: Los Angeles
Impressions: over 10.4 billion
2016 Fall Regional Marketing Campaign
129
2/16/2017
10
819K Total number of television spots
13.6 million Total number of online advertising
impressions
457 million Total number of billboard impressions
150.6 million Total number of print impressions
30.9 billion Total number of television impressions
2016 CVB Campaign by the Numbers
Over 31 Billion impressions
generated
La Quinta Resort & Club Campaign
January – April
Drive Market: Los Angeles, San Diego,
Phoenix, Las Vegas
Drive Market
6,792 spots
429.7 million impressions
National West Market: Seattle, Portland, San
Francisco, Sacramento, San Jose, Oakland
Total Campaign
5,094 spots
289.6 million impressions
Bonus Market: New York
Total Campaign
1,698 spots
168 million impressions
Total Campaign
13,584 spots
887.3 million impressions
La Quinta Resort & Club purchased two markets
totaling: $50,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$208,000
Regional collaboration saved the La Quinta
Resort & Club- $158,000
2016 Winter Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $148,000 Production: $60,000
130
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11
La Quinta Resort & Club paid $25,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$220,000
Regional collaboration saved the La Quinta
Resort & Club- $195,000
2016 Summer Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $160,000 Production: $60,000
La Quinta Resort & Club Campaign
May – August
Time Warner Cable
9,880 spots
456 million impressions
KTLA
661 spots
228 million impressions
CVB YouTube Channel
45,882 views
Total Campaign
10,541 spots
684 million impressions
La Quinta Resort & Club paid $25,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$220,000
Regional collaboration saved the La Quinta
Resort & Club- $195,000
2016 Fall Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $160,000 Production: $60,000
La Quinta Resort & Club Campaign
September – December
Time Warner Cable
25,725 spots
2 billion impressions
KTLA
1,107 spots
411 million impressions
CVB YouTube Channel
115,727 views
Total Campaign
26,832 spots
2.4 billion impressions
131
2/16/2017
12
CareerBuilder Challenge paid $25,000
If the CareerBuilder Challenge had purchased
the media and hired a production team to
create their commercial, it would have cost:
$198,000
Regional collaboration saved the CareerBuilder
Challenge $173,000
2016 Fall Co-Op Campaign
CareerBuilder Challenge
Source: JNS Next & Karidis - Media: $138,000 Production: $60,000
CareerBuilder Challenge Campaign
December 2016 – January 2017
Time Warner Cable
879.8 million impressions
KTLA
183.6 million impressions
Total Campaign
1 billion impressions
CVB Sponsorship
of La Quinta Events
Greater Palm Springs CVB contributed monetary and/or in kind support
to the following events in the City of La Quinta:
2017 CareerBuilder Challenge
December 2016 – January 2017
2016 CareerBuilder Challenge 2016 La Quinta Arts Festival
Digital Billboards promoting events; $70,400 for each event
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TravelZoo Campaign
City of La Quinta:
Room Nights/Vouchers Sold: 568
Revenue: $ 70,318
2016 Regional Marketing Campaign
La Quinta participating business:
La Quinta Resort & Club
Complimentary for any property to participate.
Recap Marketing for
City of La Quinta
3.6 billion Total number of television impressions for La Quinta Resort
& Club and CareerBuilder Challenge through the CVB’s
co-op programs
161,609 Total number of YouTube views on the CVB website for La
Quinta Resort commercials
$721,000 Total amount La Quinta Resort & Club and CareerBuilder
Challenge saved on media and production for television
through regional collaboration
$190,800 Total monetary and in kind support for La Quinta events
$70,318 Total revenue for La Quinta Resort & Club through the
TravelZoo campaign
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New & Enhanced La Quinta
City Section of GPS Website
Calendar defaults to La
Quinta events
Map highlights city of La
Quinta
Articles default to La
Quinta featured stories
City of La Quinta
Business Involvement
1 CVB Partnership event held at The Chateau at Lake La
Quinta
39 Total number of La Quinta businesses that are Marketing
Partners with the CVB
174 Total number of La Quinta businesses on the CVB website
192 Total number of listings for La Quinta businesses on the CVB
website
81 Total number of mentions in 202 total articles on the CVB
website
134
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15
City of La Quinta
GPS Website by the Numbers
82,353 Sessions on the GPS website, viewing City of La
Quinta business listings or content
366,860 Page views of City of La Quinta business listings or
content on the GPS website
4.45 Pages per session of City of La Quinta business
listings or content on the GPS website
4:26 Average session duration of City of La Quinta
business listings or content on the GPS website
8.34%Bounce rate on City of Quinta business listings or
content on the GPS website
August – December 2016
2.3 million CVB overall YouTube views
322,054 YouTube views for 7 videos featuring businesses from
the City of La Quinta
156,759 Facebook fans
69 Facebook posts that featured La Quinta businesses
11,247 Instagram followers
31 Instagram posts that featured La Quinta businesses
2016 Social Media
By the Numbers
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16
$24 million CVB earned media for the destination
$2.5 million Earned media for the City of La Quinta
2.3 billion Total circulations and unique views for the destination
91.9 million Total circulations and unique views for the City of La Quinta
640 Total articles covering the destination
67 Total articles featured the City of La Quinta
124 La Quinta Businesses were featured in the articles (some featured
multiple times)
2016 Earned Media
City of La Quinta
La Quinta Restaurants that participated in 2016:
Arnold Palmer's Restaurant
Cork & Fork
La Quinta Cliffhouse Grill & Bar
La Rue Wine Bar
Lavender Bistro
LG's Prime Steakhouse
Mélange at The Chateau at Lake La Quinta
Solano's Bistro
Stuft Pizza Bar & Grill
The Grill on Main
La Quinta Brewing Co.
136
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2016 Restaurant Week
by the Numbers
6.91 Average pages viewed during a session
6:38 Average time spent on site during a session
49,956 Total number of sessions on website
345,320 Total number of page views on website
$54,400 Total cost for CVB to create the new Restaurant Week
Website
134.2 million Television impressions both locally and in Southern
California
405 million Total media impressions through press trips hosted by
the CVB
2016 Y/Y %
Change
Sessions on the website 2,416,154 26.54%
Page views 6,597,660 145.17%
Pages per session 2.7 91.49%
Average session duration 2:44 238.78%
Bounce rate 28.6% -16%
2016 CVB Website - Overall
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Travel Industry Sales works directly with domestic and
international travel agents, tour operators and receptive
operators through different sales and training channels to
ensure that Palm Springs stands out as a unique travel
destination worldwide.
4 Staff Members
Greater Palm Springs has international representation
in the following countries:
AustraliaUnited Kingdom Germany China
Travel Industry Sales
Budget: $1.4 million
2016 Travel Industry Sales by the Numbers
16 Sales missions and client events attended on behalf of
CVB Partners
396 Clients hosted in the destination during the 30 FAMs
from Australia, China, Canada, France, Germany, India
Ireland, South Korea, Switzerland, United Kingdom, and
United States
1,241 Travel professionals reached through 29 webinars and
destination trainings
7,064 Travel professionals met with at 21 appointment based
trade shows
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10 CVB sales activities were attended by or had a La Quinta business participating.
La Quinta businesses who participated:
La Quinta Resort & Club and PGA WEST, a Waldorf Astoria Resort
The Chateau at Lake La Quinta
Embassy Suites La Quinta
8 CVB hosted FAMS & Site Inspections bringing 60 clients to the City of La Quinta.
La Quinta businesses who participated:
La Quinta Resort & Club and PGA WEST, a Waldorf Astoria Resort
Embassy Suites La Quinta
The Chateau at Lake La Quinta
The Chateau at Lake La Quinta & Mélange Restaurant
2016 Travel Industry Sales by the Numbers
City of La Quinta
Destination Development Plan
RECOMMENDATIONS
Increase Transportation
Support Higher Education
Grow Outdoor Adventure
Support Arts & Culture
Health & Wellness
Destination wayfinding &
entry conditions
Eco-sustainability
Increase Sales & Marketing
Collaboration
GROW VISITATION FROM
12.8 MILLION TO 16.8
MILLION BY 2026
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20
Grow year-round air access - sustained financial commitment needed
I-10 beautification and HWY 60 widening
Support long-term focus on rail
TRANSPORTATION
Regional Initiatives
Air Service Development
•FAA regulations will not allow the airport to negotiate minimum revenue
guaranty contracts
•Any incentive provided by the airport must be available
to all carriers
•CVB utilizes excess funds to attract new service, however
model is not sustainable
•CVB hired InterVISTAS to assist with air service development
•CVB has attended two air service conferences and has met
with Southwest Airlines, American, United, Alaska, Westjet,
Delta, Air Canada and Allegiant
140
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21
Business Lost Due to Air Access/Cost
Year Meetings Room Nights Delegates
2016 62 28,098 16,665
2015 38 46,442 14,657
2014 26 64,246 16,623
2013 36 64,214 21,290
2012 32 21,334 15,012
2011 32 28,277 13,905
2010 44 33,510 14,813
2009 70 23,386 14,603
2008 40 43,062 19,931
2007 20 76,672 29,570
Total 400 429,241 177,069
Air Service Development
CVB contracted and funded the following new air service:
1) JetBlue: non-stop service from JFK to PSP
2016 – Jan 1 – April 30
2016-17 Nov 13 – April 30
2) American: non-stop service to Chicago beginning in
October instead of Mid-November (critical for both
group and consumer)
2014, 2015 & 2016
3) WestJet: Increase service from Toronto from 2x per week
to 4x per week
Nov 2015 – April 2016
Total amount funded for above: $1,216,000
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Destination Development Plan
EDUCATION
Enhance educational opportunities to provide hospitality workers/professionals in the
community that meet high quality employment standards
Assist with designating the Cal State campus as a stand alone school
CVB has donated $25,000 to CSUSB to assist with
attracting investors to establish a hospitality school
CVB is establishing a tourism foundation to begin fundraising for future scholarships
GROW OUTDOOR ADVENTURE
Destination Development Plan
Natural, authentic asset for GPS
Work with 9 cities on signage, permits and facilities (i.e. Hiking)
Be the gateway to other desert region explorations
Support CV Link for wellness and adventure offerings
Grow amateur sporting events
Develop 9 city programs, such as Chillers for pools
142
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23
Supporting:
The CVB helps fund the California Desert Art Council with
a 3 year contract giving $50,000 a year
Growing awareness of destination Arts & Culture
CVB has created a valley-wide film friendly website
ARTS, CULTURE & FILM
Destination Development Plan
DESTINATION WAYFINDING
LACK OF INFORMATIVE/IMPACTFUL ENTRY SIGNAGE IS PROBLEMATIC
Use HWY 111 banner signage to link valley through event promotion
Portable electronic signage • Improved landmark signage
Apps to support wayfinding
HEALTH & WELLNESS
Growing domestic and international leisure sector
Fitness-meets-visitor: broaden exposure of this asset
Visitation through festivals
Incorporate asset into all visitor stays
Medical Tourism
Destination Development Plan
143
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24
ECO-SUSTAINABILITY
Unite conservation, communities and sustainable travel in one experience
Overcome the misperception that the region “overuses water”
All nine cities and venues pool their sustainable practices message
Support the Salton Sea and the need to restore the Salton Sea through marketing the
specialty license plate and outdoor recreation offerings
Claim industry-leading event, SoCal Energy & Water Summit
Destination Development Plan
Thank You!
144
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: DISCUSS THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS DRAFT
ENVIRONMENTAL IMPACT REPORT FOR THE CV LINK MULTI-MODAL TRANSPORTATION
PROJECT
RECOMMENDATION
Discuss the Coachella Valley Association of Governments Draft Environmental Impact Report
for the CV Link Multi-Modal Transportation Project.
EXECUTIVE SUMMARY
The Coachella Valley Association of Governments (CVAG) proposes construction of a
49 mile non-motorized, multi-modal transportation path that passes through the
Coachella Valley, including the La Quinta.
CVAG prepared a Draft Environment Impact Report (DEIR) to assess potential
environmental impacts of the transportation path.
Three potentially feasible path alignments are analyzed based on assessment of
characteristics such as physical conditions, land ownership, and regulatory
conditions.
FISCAL IMPACT
Construction costs will be paid by CVAG. Funding for operational costs are yet to be
determined.
BACKGROUND/ANALYSIS
The CV Link Multi-Modal Transportation Project (CV Link) is a proposed 49 mile multi-modal
path that would provide access and connectivity between residential, commercial,
recreational, and institutional uses throughout eight cities in the region from Palm Springs to
Coachella. The project is anticipated to result in a reduction of traffic and air pollutants in
the region. A DEIR was prepared by the CVAG pursuant to California Environmental Quality
Act (CEQA) to evaluate potential impacts of CV Link construction.
CVAG proposes to construct CV Link at the top of storm water channel slopes and on-street
routes when major drainage corridors are inaccessible. The route through the City of La
Quinta extends 2.1 miles near Washington Street to the City of Indio along the Whitewater
River Stormwater Channel, with under-crossings at bridge locations. Three potentially
feasible alternatives were evaluated including a no build alternative. The potential project
impacts of each alternative are assessed. The following feasible alternatives were analyzed
in the DEIR:
STUDY SESSION ITEM NO. 2
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Proposed Project – Project without Rancho Mirage:
The project begins with a western terminus at Highway 111 in Northern Palm Springs
and an eastern terminus at Airport Boulevard at the Coachella Valley Stormwater
Channel. CV Link segments in Rancho Mirage along the storm channel would be
deleted. The CV Link segment in the City of La Quinta exits Indian Wells across the
proposed Deep Canyon Channel bridge and continues along the Whitewater River on
the top of the levee on the south bank past Point Happy. The La Quinta CV Link
segment ends at the La Quinta Evacuation and the path continues eastward into the
City of Indio. An alternatives path alignment from Indian Wells along Miles and
Washington Street includes an access point in the City of La Quinta from the north
bank of the Whitewater River Channel along Washington Street. The path would
connect to the south bank by a new bridge or a pathway into the Whitewater River
Channel.
Alternative 1 – Project without Rancho Mirage and Indian Wells:
The primary difference between Alternative 1 and the proposed project is removal of
CV Link improvements in Rancho Mirage and Indian Wells. Termini for CV Link would
be accommodated in the vicinity of their city limits. This alternative assumes CV Link
users will be able to continue to pass through Rancho Mirage and Indian Wells on
existing sidewalks, bike paths, and streets. The eastern Indian Wells terminus is
proposed to begin at the western boundary of the City of La Quinta on the Southside
of Highway 111 near Plaza La Quinta, continues north through a proposed at-grade
crossing and extends through the western edge of the Point Happy commercial
development to the Whitewater River Stormwater Channel. The City traffic engineer
has expressed traffic safety concerns with the proposed at-grade crossing for the
project across Highway 111. CVAG staff is considering a trailhead at Point Happy as
an alternative to the crossing of Highway 111.
Alternative 2 – Project with all eight cities:
This project alternative evaluates the route through all of the incorporated cities,
unincorporated county and Native American lands from Palm Springs to Coachella.
Alternative 3 – No Build/No Project:
This project alternative includes continuing with the existing multi-modal network in
the vicinity of the CV Link route.
The DEIR evaluated environmental issues associated with the project implementation and
includes mitigation measures to mitigate project impacts. Noise impacts for construction
activities were identified as significant and unavoidable and preparation of a Statement of
Overriding Considerations will be required for DEIR adoption.
ALTERNATIVES
Council can comment on any of the project alternatives or recommend path alignments not
identified in the DEIR.
Prepared by: Gabriel Perez, Planning Manager
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. CVAG DEIR for the CV Link (provided electronically - click here to view)
2. CV Link Project Map
3. La Quinta Western Terminus Project and Alternatives 1, 2
4. La Quinta CV Link route alignments
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ATTACHMENT 4 ATTACHMENT 4 151
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City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
STAFF REPORT
AGENDA TITLE: DISCUSS THE COACHELLA VALLEY CONSERVATION COMMISSION DRAFT
ENVIRONMENTAL IMPACT REPORT FOR THE LA QUINTA PENINSULAR BIGHORN SHEEP
BARRIER PROJECT
RECOMMENDATION
Discuss the Coachella Valley Conservation Commission Draft Environmental Impact Report
for the proposed temporary fence for the La Quinta Peninsular Bighorn Sheep Barrier project.
EXECUTIVE SUMMARY
•The Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP) requires
bighorn sheep barrier construction when bighorn sheep access urbanized areas for
artificial sources of food and water.
•The Coachella Valley Conservation Commission (CVCC) prepared a Draft Environment
Impact Report (DEIR) to assess the potential impacts of fence construction for the
protection of peninsular bighorn sheep in the City.
•Three potentially feasible fence alignments are analyzed based on the assessment of
characteristics such as physical conditions, land ownership, and regulatory
conditions.
FISCAL IMPACT
Alternative A – would require expenditures for permanent fence construction at the
SilverRock Resort and along City-owned property along the Quarry Golf Club.
Alternative B – may require expenditures for fence construction along City-owned property
along the Quarry Golf Club.
Alternatives C and D – unknown.
BACKGROUND/ANALYSIS
The DEIR has been prepared by the CVCC pursuant to California Environmental Quality Act
(CEQA) to evaluate potential impacts of the construction of the bighorn sheep barrier project
in the City (Attachment 2). Peninsular bighorn sheep are covered by state and federal
protections and are considered a covered species under the CVMSHCP. Fence construction is
a CVMSHCP requirement to prevent bighorn sheep from accessing artificial sources of food
and water in urbanized areas.
The CVCC has not identified a preferred alternative in the DEIR after assessing the physical
conditions, land ownership, and regulatory conditions that influence fence construction.
Four potentially feasible alternatives were evaluated including a no build alternative. The
STUDY SESSION ITEM NO.3
155
potential project impacts of each alternative are assessed. The following feasible
alternatives were analyzed in the DEIR:
1.Alternative A – Toe-of-Slope Alignment (Attachment 3):
Construction of an approximately 12.74 mile fence along the toe-of-slop of the Santa
Rosa Mountains and would extend along the boundaries of the Quarry Golf Club, Lake
Cahuilla, PGA West, SilverRock Resort, and the Tradition Golf Club. Under this alternative,
130 acres of bighorn sheep habitat would be isolated. The developments along this
alignment are held in private property ownership and require permission from the private
landowners.
2.Alternative B – Ridgeline Alignment (Attachment 4):
Construction of an approximately 8.9 mile fence above the toe-of-slope of the Santa
Rosa Mountains. Under this alternative, 422 acres of bighorn sheep habitat would be
isolated. The rationale for this alternative is to avoid potential impacts with PGA West
golf course, SilverRock Resort and portions of the Tradition development by providing a
large buffer between existing development and the fence.
3.Alternative C – Cove-to-Lake Alignment (Attachment 5):
Construction of an approximately 4.69 mile fence along the southern and western
boundaries of the Quarry development to the upper La Quinta Cove area running parallel
to the La Quinta Cove to Lake Cahuilla Trail. Under this alternative, 2,397 acres of
bighorn sheep habitat would be isolated. The rationale for this alternative is to avoid
impacts to Lake Cahuilla Recreation Area PGA West, SilverRock Resort, and Tradition
developments.
4.Alternative D – No project. Under this alternative bighorn sheep would continue to have
access to urban areas from the Santa Rosa Mountains and the project objectives of the
protection of bighorn sheep would remain unfulfilled.
The DEIR evaluated environmental issues associated with the project implementation of the
fence alignment alternatives including land use compatibility, geotechnical and seismic
safety, flooding and drainage, water resources and quality, biological resources, cultural
resources, visual and aesthetic resources, among others. A list of mitigation measures for
biological and cultural resources and noise impacts are proposed. Archeological, tribal, and
biological monitoring is required to implement the mitigation measures for each project
alternative.
ALTERNATIVES
The City could make recommendations on fence alignments not identified in the DEIR or
other project alternatives.
Prepared by: Gabriel Perez, Planning Manager
Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer
Attachments: 1. CVCC DEIR – La Quinta Bighorn Sheep Barrier Project (provided electronically
–click here to view)
2.Representative Fence Types
3.Alternative A: Toe-of-Slope Alignment
4.Alternative B: Ridgeline Alignment
5.Alternative C: Cove-to-Lake Alignment
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S o u r c e : C o a c h e l l a V a l l e y C o n s e r v a t i o n C o mmi s s i o n , 2 0 1 6
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C V C C P e n i n s u l a r B i g h o r n S h e e p B a r r i e r P r o j e c t A l t e r n a t i v e A : T o e o f S l o p e A l i g n me n t L a Q u i n t a , C a l i f o r n i a
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C V C C P e n i n s u l a r B i g h o r n S h e e p B a r r i e r P r o j e c t A l t e r n a t i v e B : R i d g e l i n e A l i g n me n t L a Q u i n t a , C a l i f o r n i a
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C V C C P e n i n s u l a r B i g h o r n S h e e p B a r r i e r P r o j e c tA l t e r n a t i v e B 2 : R i d g e l i n e A l i g n me n t - P u b l i c L a n d s O n l y L a Q u i n t a , C a l i f o r n i a
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C V C C P e n i n s u l a r B i g h o r n S h e e p B a r r i e r P r o j e c t A l t e r n a t i v e C : C o v e - t o - L a k e A l i g n me n t L a Q u i n t a , C a l i f o r n i a
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164
Date MARCH
March 7 CITY COUNCIL MEETING
March 13 COMMUNITY SERVICES COMMISSION
March 14 PLANNING COMMISSION
March 21 CITY COUNCIL MEETING
March 28 PLANNING COMMISSION
Date APRIL
April 4 CITY COUNCIL MEETING
April 10 COMMUNITY SERVICES COMMISSION
April 11 PLANNING COMMISSION
April 12 HOUSING COMMISSION
April 18 CITY COUNCIL AND HOUSING AUTHORITY MEETING
April 25 PLANNING COMMISSION
Date MAY
May 23 CITY COUNCIL MEETING
May 8 COMMUNITY SERVICES COMISSION
May 9 PLANNING COMMISSION
May16 CITY COUNCIL MEETING
May 23 PLANNING COMMISSION
May 29 MEMORIAL DAY - CITY HALL CLOSED
CITY COUNCIL
BOARDS, COMMISSION
AND OUTSIDE AGENCY MEETINGS
MARCH - MAY 2017
DEPARTMENT REPORT ITEM NO. 1
165
Day
2 11:30 a.m.STATE OF THE CITY
8 4:00 p.m.
16 8:00 a.m.
17 3:00 p.m.COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE
24 8:00 a.m.
No Meeting
No Meeting
No Meeting
13 3:00 p.m.
No Meeting CHAMBER OF COMMERCE INFORMATION EXCHANGE
TBD
No Meeting
No Meeting CVAG SAFETY COMMITTEE
No Meeting
TBD
No Meeting
8 9:30 a.m.
8 4:00 p.m.
22 11:00 a.m.
29 2:00 p.m.
6 6:00 p.m.
9 9:30 a.m.
29 2:00 p.m.
STEVE SANCHEZ, COUNCILMEMBER
IID ENERGY CONSUMERS' ADVISORY COMMITTEE
ANIMAL CAMPUS COMMISSION
DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE
RIVERSIDE COUNTY TRANPORTATION COMMISSION (RCTC)
ECONOMIC-DEVELOPMENT SUB COMMITTEE
SUNLINE TRANSIT AGENCY
DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
ROBERT RADI, COUNCILMEMBER
CVAG TRANSPORTATION COMMITTEE
JOHN PEÑA, COUNCILMEMBER
CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY
KATHLEEN FITZPATRICK, COUNCILMEMBER
COACHELLA VALLEY MOUNTAINS CONSERVANCY
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
CVAG EXECUTIVE COMMITTEE
EAST VALLEY COALITION
ECONOMIC-DEVELOPMENT SUB COMMITTEE
OUTSIDE AGENCY
UPCOMING MEETING DATES
MARCH 2017
Time LINDA EVANS, MAYOR
166
Day
12 4:00 p.m.
13 11:00 a.m.
13 12:00 p.m.
20 8:00 a.m.
24 4:30 P.M.
No Meeting
TBD
No Meeting
TBD
13 8:00 a.m.CHAMBER OF COMMERCE INFORMATION EXCHANGE
19 10:00 a.m.
19 9:00 a.m.
No Meeting
TBD
3 9:00 a.m.
12 9:30 a.m.
12 4:00 p.m.
26 11:00 a.m.
TBD
3 6:00 p.m.
No Meeting
TBD DESERT SANDS UNIFIED DISTRICT COMMITTEE
DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE
STEVE SANCHEZ, COUNCILMEMBER
IID ENERGY CONSUMERS' ADVISORY COMMITTEE
ANIMAL CAMPUS COMMISSION
CVAG TRANSPORTATION COMMITTEE
RIVERSIDE COUNTY TRANPORTATION COMMISSION (RCTC)
ECONOMIC-DEVELOPMENT SUB COMMITTEE
SUNLINE TRANSIT AGENCY
JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY
CVAG SAFETY COMMITTEE
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
ROBERT RADI, COUNCILMEMBER
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
JOHN PEÑA, COUNCILMEMBER
CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
EAST VALLEY COALITION
ECONOMIC-DEVELOPMENT SUB COMMITTEE
KATHLEEN FITZPATRICK, COUNCILMEMBER
COACHELLA VALLEY MOUNTAINS CONSERVANCY
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
CVAG EXECUTIVE COMMITTEE
COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE
OUTSIDE AGENCY
UPCOMING MEETING DATES
APRIL 2017
Time LINDA EVANS, MAYOR
167
Day
10 4:00 p.m.
11 11:00 a.m.
11 12:00 a.m.
18 8:00 a.m.
No Meeting
19 No Meeting
TBD
No Meeting CHAMBER OF COMMERCE INFORMATION EXCHANGE
8 3:00 p.m.
TBD
8 9:00 a.m.
17 10:00 a.m.
TBD
No Meeting
1 9:00 a.m.
10 9:30 a.m.
10 4:00 p.m.
24 11:00 a.m.
1 6:00 p.m.
11 9:30 a.m.
No Meeting
IID ENERGY CONSUMERS' ADVISORY COMMITTEE
ANIMAL CAMPUS COMMISSION
DESERT SANDS UNIFIED DISTRICT COMMITTEE
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY
SUNLINE TRANSIT AGENCY
STEVE SANCHEZ, COUNCILMEMBER
COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE
KATHLEEN FITZPATRICK, COUNCILMEMBER
COACHELLA VALLEY MOUNTAINS CONSERVANCY
COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE
JOHN PEÑA, , COUNCILMEMBER
CVAG PUBLIC SAFETY COMMITTEE
CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE
ROBERT RADI, COUNCILMEMBER
CVAG TRANSPORTATION COMMITTEE
RIVERSIDE COUNTY TRANPORTATION COMMISSION (RCTC)
ECONOMIC-DEVELOPMENT SUB COMMITTEE
CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
EAST VALLEY COALITION
CVAG EXECUTIVE COMMITTEE
GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU
OUTSIDE AGENCY
UPCOMING MEETING DATES
MAY 2017
Time LINDA EVANS, MAYOR
ECONOMIC-DEVELOPMENT SUB COMMITTEE
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
168
DEPARTMENT REPORT ITEM NO. 4-A
169
170
171
172
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Martha Mendez, Public Safety Manager
Chris Escobedo, Community Resources Director
DATE: February 21, 2017
SUBJECT: Public Safety Digital Monitoring Ad Hoc Committee Report
On September 20, 2016, Council created the Public Safety Monitoring Ad Hoc
Committee (Committee) to assess the potential use of a city-wide camera system to
enhance public safety, and as crime deterrent. Committee Members include Mayor
Pro-Term Robert Radi, Police Chief Roy Grace, and city staff.
The Committee has met three times:
1)At its initial meeting the Committee discussed the objectives and outlined the
steps needed to collect information, assess camera options, possible locations,
cost, and feasibility.
2)Tour of Moreno Valley Police Operations – the Committee met with Moreno
Valley Police Chief Joel Ontiveros and Police staff. The feedback received
indicate that digital monitoring has enhanced public safety, helped in the
identification and arrest of suspects in multiple crime investigations, and
worked as a crime deterrent in parks and other locations.
3)Meeting with digital monitoring vendor, Hibachi Data Systems (Hibachi) –
Hibachi installed and maintains the camera system for the Moreno Valley Police
Department. Staff gathered information about camera options, infrastructure
needed, and cost estimates.
Next steps:
Release a survey by the end of February to obtain the public’s opinion regarding
the installation of a city-wide camera system to enhance public safety.
Compile, evaluate and share survey results with the City Council in April. If
residents support the installation of a city-wide digital monitoring program,
determine possible locations and issue a Request for Proposals.
DEPARTMENT REPORT ITEM NO. 4-B
173
174
City of La Quinta
CITY COUNCIL MEETING: February 21, 2017
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Tustin K. Larson, Community Resources Manager
Chris Escobedo, Community Resources Director
DATE: February 21, 2017
SUBJECT: Community Programs Update
Staff has been busy this winter developing new community programs. These include:
Giant Games in the Park
With the success of the “giant-sized” games at the “Brew in LQ” event, staff
purchased three sets to encourage play at city parks. The board games were places in
high-traffic areas of different parks to encourage play. These games included:
● Giant Chess at Civic Center Park
● Giant Connect Four at Fritz Burns Park
● Giant Jenga at La Quinta Park
Unfortunately, the Connect Four and Giant Jenga were stolen within days of being
placed in the parks. Giant Chess has become quite popular and often you see groups
of people waiting to play.
Staff is currently identifying new sites and ways to better secure these games in the
future. Replacement games will be purchased and deployed in March 2017.
DEPARTMENT REPORT ITEM NO. 4-C
175
Community Art Cart
Karen Riley, Executive Director of the S.C.R.A.P.
Gallery is working with the City of La Quinta to
provide “Community Art Carts” in La Quinta. The
carts contain do-it-yourself craft kits. The kits are
FREE to take home and create. The S.C.R.A.P.
Gallery asks that you share your creation with
them on social media with hashtags
#randomactofscrap #laquintamuseum. The carts
are re-stocked monthly with new kits. The first
cart is located at La Quinta Museum and others
are in the works for La Quinta Library, City Hall, La
Quinta High School, Special Events, and other
locations.
Little Free Libraries
The City has purchased three “Little Free Libraries” to enhance library service North of
Highway 111. The libraries are small, wooden boxes, filled with books. La Quinta
Library will provide the books to start the program and will monitor the stock. The
program works on the “honor system,” so everyone is encouraged to take a book, add
a book, and enjoy their library. According to recent data from our Geographic
Information System (GIS), over 11,000 people live on the North side of Highway 111.
The data suggests installation locations at La Quinta Park, Adams Park, and Monticello
Park. This is a pilot program and future endeavors include adding more Little Free
Libraries at other public facilities, schools, and high-traffic commercial areas.
176
T-Rex and Bighorn Sheep Art Pieces
Last year, the Council approved the purchase of a T-Rex and three Bighorn Sheep
metal sculptures. These sculptures will have permanent homes in the future X-PARK
Sports Park, and SilverRock Resort. In the interim, staff is working with contractors on
temporary placements at other city facilities. The T-Rex will be placed in the outdoor
courtyard at the La Quinta Library. The Bighorn Sheep will be placed around the
entrance to SilverRock Resort near the water features.
177
178
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J A N U A R Y 2 0 1 7
J A N U A R Y 2 0 1 7 R E P O R T
T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D
C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T ,
E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N .
Design and Development Department
the HUB
The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining
permits for planning, building, engineering, garage sales, and special events. The Hub assists
customers through the permitting process from initial questions and pre-application meetings
through inspections and final certificate of occupancy. Below are some January 2017 metrics:
CUSTOMER SATISFACTION
Permit and Project
Fees Collected
$88,054.89
$540,299.24
STVRP Permits
53
305
810
41
744
225
Business
Licenses
Phone Calls
Received
Total Customers
Served
Total Issued
Permits
Total
E-TRAKiT
Permits
TOT Collected
In June 2016, The Hub launched
a survey to measure the
satisfaction of its customers.
The survey uses a one to five
star rating system, with “Five
Stars” being excellent. The Hub
Customer Satisfaction survey
results for the month of January
2017 were stellar, with a 98%
rating in Quality of Service!
25
50
75
WA
I
T
T
I
M
E
HE
L
P
F
U
L
N
E
S
S
QU
A
L
I
T
Y
100
0
DEPARTMENT REPORT ITEM NO. 5-A
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D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J A N U A R Y 2 0 1 7
J A N U A R Y 2 0 1 7 R E P O R T
Design and Development Department
PLANNING
ACTIVITY
BUILDING
The Building Division administers all building permit
applications and plans for compliance with
requirements established in the entitlement process,
La Quinta Municipal Code, and all currently applicable
California Building Standards Codes.
The Planning Division works with residential and
commercial property/business owners and developers
to ensure development in the City is constructed
consistent with the City’s goals and policies.
Includes site development
permits, conditional use
permits, subdivision
maps, etc.
Includes sign applications,
temporary use permits,
minor use permits, final
landscaping plans, etc.
Building Permits Submitted
Building Inspections
Submitted ApplicationsSubmitted Applications
Administrative
PermitsBuilding Permits Issued
2016
20162016
2017
20172017
2017
2017
2016
98100113
28
141130
3214
114
134
11
11
11
40
0 4
2
145
2016
Year
YearYear
January
JanuaryJanuary
January
January
Year
Year
January
E-TRAKiT
January
E-TRAKiT
Year to DateYear to Date
Year to Date
Year to DateYear to Date
Entitlement
Permits
788
788
663
663
2
180
D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J A N U A R Y 2 0 1 7
J A N U A R Y 2 0 1 7 R E P O R T
Design and Development Department
TRAFFIC
& CIP
SHORT-TERM
VACATION
RENTAL
THE
PROGRAM
The Short Term Vacation Rental Program
continues to grow, as new properties
register each month. During the month of
January 2017, the following permits were
issued and TOT collected:
The Development Division provides
engineering assistance with a variety
of permits. During the month
of January 2017, the following
number of permits were issued:
The Engineering Services Division provides
engineering design and construction
oversight on a variety of infrastructure
projects that help keep La Quinta safe and
beautiful. Highlighted below are some
activities for January 2017:
ENGINEERING SERVICES
PUBLIC WORKS
DEVELOPMENT
CIP PROJECTS
IN PROGRESS
TRAFFIC
DIVISION
The SilverRock Resort Bighorn Sheep Temporary Fence Contract has been awarded
and construction is scheduled to begin on March 1.
Construction is underway for the City Hall Miscellaneous Exterior ADA Improvements,
which entails the installation of ADA improvements for the Civic Center at City Hall.
Design is underway for the Miles Avenue Median Island Improvements, which entails
the construction of raised median curbs and landscaping between Seeley Drive and
Dune Palms Road.
50 requests for service were recorded in City’s GORequest system in January 2017, including:
·Operational checks of crosswalks, warning beacons, and flashing stop signs
·Repair of safety and street sign lighting
·Installation of CycleGrip bike detection symbols
STVRP PermitsSTVRP TOT Collected
Permits Issued in
January
2017 2016Year
January$109,867.25 $75,323.58
Currently Active
Permits
53
963
STVRP TOT Collected
January$109,867.25 $75,323.58
2017Year2016
TrafficDriveway
Transportation
20162017Year
January
Year to Date
20162017Year
January
Year to Date
20162017Year
January
Year to Date
6
6
2 1
1
2
2
13
132
5
5
181
182
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Timothy R Jonasson, P.E.
Director of Design & Deployment/City Engineer
DATE: February 21, 2017
SUBJECT: SB 1/AB 1 – Transportation Funding Proposals
As one of its first orders of business the new state legislature, Senator Beall and
Assembly Member Frazier introduced similar transportation funding proposals, SB 1 and
AB 1 respectively. Upon full implementation the bills will generate about $2.2 billion
state-wide funding for local streets and roads which would provide approximately $1.3
million annually to La Quinta. As proposed the funding amount would be based entirely
on population and disbursed directly to the City. To receive these funds the City would
be subject to a Maintenance of Effort review similar to Riverside County Transportation
Commission’s review under Measure A. The proposed funds are intended for pavement
rehabilitation but in the case of La Quinta, which has a Pavement Condition Index
greater than 80, the funds could be used for street improvements as well.
In addition to the funding, there are several other benefits to the City such as
maintaining the exemption under California Environmental Quality Act for street repair,
road maintenance and minor alteration of existing roadways and makes permanent
Caltrans’s designation for National Environmental Policy Act review. Without this all
street projects involving state or federal funds would require full environmental review
by either the state or federal agencies negatively affecting delivery of projects. The City
would also be able to compete for additional funds for transportation projects as the
proposals would add funding to the State Transportation Improvement and the Active
Transportation Programs.
Funding for SB 1 and AB 1 would come from increasing the gasoline and diesel excise
taxes, eliminating the Board of Equalization “true up” and resetting of the existing
excise gasoline tax, increasing the vehicle registration fee, restoring a portion of truck
weight fees to transportation projects as well as some other revenue measures. The
League of California Cities supports these proposals and urges cities to consider sending
a letter in support to their representatives as a 2/3 majority will ultimately be required if
one of the proposals is to become law. Staff will be available to answer any questions.
DEPARTMENT REPORT ITEM NO. 5-B
183
184
DEPARTMENT REPORT ITEM NO. 6
185
186
Athletic Fields Insp
$366.80
Trail Maintenance
$2,640.52
Contract
Administration
$96.80
Graffiti Removal
$684.99
Debris/Litter Removal
$75.51 Irrigation/Weeds/Trimming
$521.14
Inspection
$2,566.76
Lighting/Electrical
$68.68
Meeting
$1,078.93
Misc
$137.36
Office Administration
$2,348.00
Playground
Equipment Insp
$54.22
Seminars/Training
$687.22 Sign Maintenance
$328.94
Athletic Fields Insp
Trail Maintenance
Contract Administration
Graffiti Removal
Debris/Litter Removal
Irrigation/Weeds/Trimming
Inspection
Lighting/Electrical
Meeting
Misc
Office Administration
Playground Equipment Insp
Seminars/Training
Sign Maintenance
187
1
8
8
189
190
191
1
9
2
FOUNTAIN GRASS REMOVAL ON THE
BEAR CREEK TRAIL
193
1
9
4
195
1
9
6
Sidewalk Repair
Concrete C&G
$2,879.78
Debris/Litter Removal
$8,014.26
Flood Control
$12,679.82
Rondo Channel
Outlet/Vault Maint
$2,067.71 Gutter/Median
Sand Removal
$339.71
Street Sweeping
$1,985.06
Lighting - Medians
$276.18
Maint Yard
Building Maint
$1,568.74
Meeting
$175.28
Office/Paperwork
$82.78
Street Sign Repair/Maint
$9,440.83
Storm Drain
Repair &Maint
$5,759.57
Pavement Marking
$92.76
Pothole or
Street Repair
$3,069.16
Curb Painting
$140.34
Graffiti Removal $2,051.47
Seminars/Training
$81.33 Vehicle/Equipment
Maint/Services
$4,343.47
Sidewalk Repair/Concrete C&G
Debris/Litter Removal
Flood Control
Rondo Channel Outlet/Vault Maint
Gutter/Median Sand Removal
Street Sweeping
Lighting - Medians
Maint Yard /Building Maint
Meeting
Office/Paperwork
Street Sign Repair/Maint
Storm Drain Repair and Maint
Pavement Marking
Pothole or Street Repair
Curb Painting
Graffiti Removal
Seminars/Training
Vehicle/Equipment Maint/Services
197
1
9
8
199
2
0
0
201
2
0
2
203
2
0
4
205
2
0
6
Facilities Maintenance
$311.48
Paint
$1,073.21
Carpentry & Hardware
$448.77
Contract
Administration
$388.00
Misc/General Repairs
$2,354.95
HVAC
$43.11
Meetings
$608.11
Electrical
$1,080.78
Plumbing
$181.42
Preventative Maint Tasks
$485.80
Security/Fobs/Alarms
DoorLocks
$108.22
Personnel Requests
$1,775.59
Training/Classes
$194.00
Uplevel Project
$775.98
FS/Electrical
$377.82
FS/Personnel Requests
$267.13 FS/Plumbing
$304.83 Facilities Maintenance
Paint
Carpentry & Hardware
Contract Administration
Misc/General Repairs
HVAC
Meetings
Electrical
Plumbing
Preventative Maint Tasks
Security/Fobs/Alarms/DoorLocks
Personnel Requests
Training/Classes
Uplevel Project
FS/Electrical
FS/Personnel Requests
FS/Plumbing
207
2
0
8
209
2
1
0
211
2
1
2
Request: 25072 Survey Entered: 01-07-2017 Request Entered: 12/23/2016 Closed: 01/05/2017 Days Open: 13
Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040
Employee: James Lindsey Customer: Margaret Hoesterey
Description: Another broken sprinkler.
Reason Closed: Cleaned up sidewalk and reported broken sprinkler to homeowner.
Employee Effectiveness: Below Average
Response Times: Below Average
Employee Courtesy: No answer
Expectations Met: Below
Comments: The broken sprinkler is in a common area. Mud was left in sidewalk & all over gutter. Poorly cleaned up.
Request: 25219 Survey Entered: 01-03-2017 Request Entered: 01/02/2017 Closed: 01/03/2017 Days Open: 1
Topic: Rondo Channel Outlet/Vault Maint - 1021
Employee: James Lindsey Customer: Roper Morris
Description: When will these issues be resolved?
Reason Closed: Removed heavy debri from rondo channel. Work done
Employee Effectiveness: Good
Response Times: Superior
Employee Courtesy: No answer
Expectations Met: Exceeded
Comments: very timely, thank you. I did not interact with the employees so i couldnt fill that section out.
Request: 25306 Survey Entered: 01-18-2017 Request Entered: 01/06/2017 Closed: 01/11/2017 Days Open: 5
Topic: Facilities Maintenance
Employee: Bob Mignogna Customer: Sharla Fox
Description: Left door jammed, will not open. 2nd floor exit to balcony.
Reason Closed: work done
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Met
213
Request: 25446 Survey Entered: 01-24-2017 Request Entered: 01/14/2017 Closed: 01/17/2017 Days Open: 3
Topic: Storm Drain Repair and Maint - 1023
Employee: James Lindsey Customer: Denise Dagash
Description: Our homes back up to this wash. But with all the rain lately, there is some serious erosion going on creating a gorge.
Reason Closed: The City has notified CVWD of the concern at 760-398 2651.
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Met
Comments: You guys turned it over to the water district or department or whatever. However, I have not heard from them at all.
Request: 25462 Survey Entered: 01-25-2017 Request Entered: 01/17/2017 Closed: 01/18/2017 Days Open: 1
Topic: Graffiti Removal (Right-of-Way) - 1071
Employee: James Lindsey Customer: John Carnie
Description: I complained about this sign several months ago. And now it has been vandalized. (Not me). Let's keep the Gem the Gem and get rid of this
eyesore.
Reason Closed: Marino investment the owner of the sign was notified about graffiti and the sign condition.
Employee Effectiveness: Superior
Response Times: Superior
Employee Courtesy: Superior
Expectations Met: Exceeded
214
PLANNING COMMISSION MINUTES 1 OCTOBER 25, 2016
PLANNING COMMISSION
MINUTES
TUESDAY, OCTOBER 25, 2016
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 6:00
p.m. by Chairperson Bettencourt.
PRESENT: Commissioners Blum, Fitzpatrick, Wright and Chairperson
Bettencourt
ABSENT: Commissioner Quill
STAFF PRESENT: Department Director Tim Jonasson, Planning Manager Gabriel
Perez, Assistant City Attorney Morgan Wazlaw, Principal Engineer
Bryan McKinney, Executive Assistant Wanda Wise-Latta, and
Office Assistant Carley Votaw
Commissioner Fitzpatrick led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT – None
CONFIRMATION OF AGENDA – Confirmed
Commissioner Quill joined the meeting at 6:02 p.m.
APPROVAL OF MINUTES
Motion – A motion was made and seconded by Commissioners Wright/Fitzpatrick to
approve the Planning Commission Minutes of October 11, 2016 as submitted with the
following amendment to page two, paragraph six and read as follows:
“Staff addressed Chairperson Bettencourt’s question regarding hours of operation. Staff
stated that if the Planning Commission would have an interest in adjusting the hours of
operation it could be addressed in the Conditions of Approval.”
AYES: Commissioners, Blum, Fitzpatrick, Quill, Wright and Chairperson Bettencourt.
NOES: None. ABSENT: None. ABSTAIN: None. Motion Passed.
PUBLIC HEARING
REPORTS AND INFORMATIONAL ITEM NO. 25
215
PLANNING COMMISSION MINUTES 2 OCTOBER 25, 2016
1. Site Development Permit 2016-0005 submitted by SilverRock Development
Company, LLC for the consideration of the site plan, architectural design and
landscaping for a 140-room luxury hotel, 29 hotel-branded residences, spa,
meeting and conference center, and a shared service center. Project:
SilverRock Resort. CEQA: previously reviewed under Environmental Assessment
2014-1003; the project is consistent with the analysis previously approved.
Location: southwest corner of Jefferson Street and Avenue 52.
Planning Manager Gabriel Perez presented the information contained in the
staff report, a copy of which is on file in the Design and Development
Department.
Planning Manager Perez stated that two letters had been received and
distributed to the Planning Commission prior to the meeting. Correspondence
was received from Mr. Ray Rooker of Ray Rooker Architects who is a former
member of the Architectural and Landscaping Review Board and
correspondence was received from D. Wayne Brechtel, Esq. with Worden
Williams LLP who submitted comments on behalf of the Sierra Club and the
Center for Biological Diversity regarding mitigation of the installation of a fence
to prevent bighorn sheep from entering the SilverRock site and which stated
that the Commission should not approve Site Development Permit 2016-0005
until there is immediate work to install the fence and this should occur before
there is any grading activity on site.
Assistant City Attorney Wazlaw stated that the letter received from Worden
Williams regarding the bighorn sheep alleges that the City would be in violation
of the Coachella Valley Multiple Species Conservation Plan. She said that the
City Attorney’s Office was aware of this issue as they received a 60-day notice
of intent to sue the U.S Fish and Wildlife Service, Coachella Valley Conservation
Commission, the Department of Fish and Wildlife and the City regarding this
issue. She also stated that the conservation plan requires a fence or barrier be
constructed between the development and the bighorn sheep and as part of
this project, there are two conditions of approval which are the same as the
mitigation measure that was crafted for the project. She said that one requires
a buffer between the toe of slope and the bighorn sheep territory and the other
is the same as what the MSHCP requires, which is an eight-foot fence or the
functional equivalent. She also stated that the same language is in the
purchase, sale and development agreement and the City is looking at
alternatives to deal with the issue and that an EIR is being prepared and should
be completed in November. She stated that there is a condition of approval
with regards to this project that reads that the project will not go forward until
a fence or functional equivalent is installed to meet the intent of the MSHCP
and that the City will not transfer property until the security for a fence is
provided.
216
PLANNING COMMISSION MINUTES 3 OCTOBER 25, 2016
Planning Manager Perez said that the condition referred to by the Assistant City
Attorney is Condition No. 54 of the staff report. He also stated that he would
like to make one change in order to be completely consistent with the
mitigation measure approved with the Environmental Assessment and that the
condition states that “if the department transfers or disposes of any property
adjacent to the hillside, the department shall reserve an easement sufficient for
the construction of fencing if needed in the future”. He said the mitigation
measure actually states agency instead of department and for consistency,
department refers to the City of La Quinta.
Public Speaker: Robert Green, President, Robert Green Company, Encinitas, CA -
introduced himself and members of his team. Mr. Green stated that he would
be happy to answer any questions. He said that the second Site Development
Permit application which will include Planning Areas 5, 6 and 10 had been
submitted. Mr. Green also said that he accepted the Conditions as presented by
staff which included the treatment of the bighorn sheep.
Mr. Green addressed Commissioners’ inquiries regarding the color palette; the
mid-century architecture; CC&R’s regarding the residential properties; and
visual impact of the mountains.
Public Speaker: Kevin Heinly, Principal/Marketing Director, Gensler, San Diego,
CA – introduced himself and addressed the Commissions inquiries regarding the
color.
Public Speaker: Joel Harms, Burton Landscape Architecture, Solana Beach, CA -
introduced himself and addressed a Commissioner’s concerns regarding the
success of living walls and the use of mesquite trees.
Mr. Green addressed a Commissioner’s inquiries regarding mid-century design
and the use of flat roofs. He stated that the objective was not to have the
architecture dominate the site.
A Commissioner asked if there were concerns regarding bird strikes with such a
large amount of glass utilized in the design and if there were any concerns
raised by the Coachella Valley Conservation Commission. Staff responded that
there were none.
Chairperson Bettencourt declared the PUBLIC HEARING OPEN at 7:01 p.m.
Public Speaker: Ray Rooker, La Quinta, CA – introduced himself and shared his
concerns regarding the project.
Chairperson Bettencourt declared the PUBLIC HEARING CLOSED at 7:08 p.m.
217
PLANNING COMMISSION MINUTES 4 OCTOBER 25, 2016
Mr. Green stated that their goal is to create a destination with its own identity
and uniqueness. He thanked the Commission for their comments regarding
coloration issues and landscaping palette.
Design and Development Director Tim Jonasson provided clarification regarding
the buffer area or the toe of slope and stated that there is a mitigation measure
that calls for a variable width buffer to have species of plants that are not
appetizing to the bighorn sheep.
Motion – A motion was made and seconded by Commissioners Quill/Wright to
adopt Resolution No. 2016-016 approving Site Development Permit 2016-0005
and a finding of consistency with Environmental Assessment 2014-1003 for the
SilverRock Resort project with staff’s recommendations and with the
replacement of the word “department” with the word “agency” in Condition No.
54 and the removal of honey mesquite trees from the plant palette. AYES:
Commissioners Blum, Fitzpatrick, Quill, Wright and Chairperson Bettencourt.
NOES: None. ABSENT: None. ABSTAIN: None.
CORRESPONDENCE AND WRITTEN MATERIAL - None
COMMISSIONER ITEM
Commissioner Fitzpatrick commended staff and Mr. Green’s design team for their
efforts and appreciated the community outreach and presentations regarding the
project at SilverRock.
Commissioner Quill inquired regarding the Worden Williams letter and Assistant City
Attorney Wazlaw indicated that they had filed a lawsuit.
STAFF ITEMS - None
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Wright/Fitzpatrick to adjourn this meeting at 7:19 p.m. Motion passed unanimously.
Respectfully submitted,
WANDA WISE-LATTA, Executive Assistant
City of La Quinta, California
218
PLANNING COMMISSION MINUTES 1 NOVEMBER 22, 2016
PLANNING COMMISSION
MINUTES
TUESDAY, NOVEMBER 22, 2016
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 6:00
p.m. by Chairperson Bettencourt.
PRESENT: Commissioners Blum, Fitzpatrick, Hansen, McCune, Quill, Wright
and Chairperson Bettencourt
ABSENT: None
STAFF PRESENT: Design and Development Director Timothy R. Jonasson, Assistant
City Attorney Morgan Wazlaw, Planning Manager Gabriel Perez,
Principal Planner Jay Wuu, Principal Engineer Bryan McKinney,
Consultant Principal Planner Nicole Criste and Executive Assistant
Wanda Wise-Latta.
Commissioner Fitzpatrick led the Commission in the Pledge of Allegiance.
Chairperson Bettencourt introduced new Commissioners McCune and Hansen. He also
congratulated Commissioner Fitzpatrick on her apparent election to the City Council
and Commissioner Blum upon his recognition at the City’s Veteran’s Day celebration
for his service in the United States Army.
PUBLIC COMMENT – None
CONFIRMATION OF AGENDA
Executive Assistant Wanda Wise-Latta stated that the Environmental Assessment
referenced in Public Hearing No. 2 was identified incorrectly and should be identified
as Environmental Assessment 2016-0012.
Agenda confirmed.
APPROVAL OF MINUTES
Motion – A motion was made and seconded by Commissioners Wright/Blum to
approve the Planning Commission Minutes of October 25, 2016 as submitted with the
following amendments:
219
PLANNING COMMISSION MINUTES 2 NOVEMBER 22, 2016
Amendment to Page 2, paragraph 3, sentence 2 to read, “regarding the
mitigation installation of a fence” and “Site Development Permit 2016-0005 until
installation of a fence and this should occur before there is any grading activity
on site.”
Amendment to page 2, paragraph 4, sentence 1 to read, “Coachella Valley
Multiple Species Conservation Plan (MSHCP).”
Amendment to page 2, paragraph 4, sentence 5 to read, “an EIR is being
prepared by the Coachella Valley Conservation Commission and should be
completed in November.”
AYES: Commissioners Blum, Fitzpatrick, Quill, Wright and Chairperson Bettencourt.
NOES: None. ABSENT: None. ABSTAIN: Commissioners Hansen and McCune. Motion
passed.
Commissioner Wright said he is the President of the Board of Directors for the
Coachella Valley Housing Coalition and recused himself due to a conflict of interest
regarding Public Hearing No. 1.
PUBLIC HEARINGS
1. Site Development Permit 2011-920, Extension No. 2, submitted by the La
Quinta Housing Authority requesting a two-year extension for the previously
approved Washington Street Apartments project. The proposal is for the
rehabilitation of the existing 72 one-bedroom apartment units located on
approximately 4.7 acres of land, the construction of 26 new apartment units,
and additional common area and facilities improvements. The project was
previously assessed under the adoption of Environmental Assessment 2011-
613. Location: southeast corner of Washington Street and Hidden River Road.
Principal Planner Jay Wuu presented the information contained in the staff
report, which is on file in the Design and Development Department.
Public Speaker: Jon McMillan, Tall Man Group - introduced himself and provided
an update regarding the proposed project.
Chairperson Bettencourt declared the PUBLIC HEARING OPEN at 6:19 p.m.
Public Speakers: None.
Chairperson Bettencourt declared the PUBLIC HEARING CLOSED at 6:19 p.m.
220
PLANNING COMMISSION MINUTES 3 NOVEMBER 22, 2016
Motion – A motion was made and seconded by Commissioners Blum/Fitzpatrick
to adopt Resolution No. 2016-017 approving a second time extension for Site
Development Permit 2011-920 for Site, Architectural, and Landscaping Plans for
the Washington Street Apartments. AYES: Commissioners Blum, Fitzpatrick,
Hansen, McCune, Quill, and Chairperson Bettencourt. NOES: None. ABSENT:
None. ABSTAIN: Commissioner Wright. Motion passed.
2. Environmental Assessment 2016-0012 and Zoning Ordinance Amendment
2016-0005 submitted by the City of La Quinta requesting adoption of a
resolution recommending that the City Council certify the Village Build-Out Plan
Environmental Impact Report (SCH #2015101019) and adopt amendments to
Title 9 of the La Quinta Municipal Code relating to the Build-Out Plan for the La
Quinta Village, including various development standards associated thereto.
CEQA: the proposed Zoning Code Amendments were identified as a project
under the CEQA. The City prepared an EIR (EA 2016-0012, SCH #2015101019),
and has determined that although impacts associated with the project can be
mitigated to less than significant levels in most cases, impacts associated with
air quality, cultural resources, greenhouse gas emissions and traffic and
circulation cannot be mitigated to a less than significant level. Findings and a
state of overriding considerations are proposed. Location: generally located
east of Eisenhower Drive, west of Washington Street, north of Avenue 52 and
south of the La Quinta Evacuation Channel.
Consultant Principal Planner Nicole Criste presented the information contained
in the staff report, which is on file in the Design and Development Department.
Public Speaker: John Braginton, The Altum Group, Palm Desert, CA - introduced
himself and explained in further detail information in the report specific to the
Environmental Impact Report.
Consultant Principal Planner Criste stated that under CEQA, the lead agency has
the ability to determine whether or not the benefits of a project outweigh the
impacts that have been identified if those impacts cannot be mitigated to less
than significant levels. She said that impacts have been identified for traffic, air
quality and greenhouse gases and the EIR has proposed as many feasible
mitigation measures as are available to the city to reduce those impacts to the
greatest extent possible. She stated that those impacts cannot be reduced to a
less than significant level as defined by CEQA and there is a need for findings
and a statement of overriding consideration. She asked that the Commission
consider the benefits of the project over the significant impacts and direct staff
to prepare the statement of overriding consideration should the Commission
choose to recommend approval by the City Council.
221
PLANNING COMMISSION MINUTES 4 NOVEMBER 22, 2016
Discussion followed regarding an explanation of traffic ratings, traffic flow,
traffic calming options, building height limit in the village area, roundabouts,
linking the village area to the CV Link, possible future IID local substation,
notification of availability of draft EIR to various agencies and their comments,
preservation and mitigation of an identified historic building and its
photographic record, filling the gaps of discontinuous sidewalks, notification to
Desert Sands Unified School District of all new development and redevelopment
projects that may generate hazardous waste, and storm drain evacuation
system in the Village Buildout Project area
Chairperson Bettencourt declared the PUBLIC HEARING OPEN at 7:18 p.m.
Public Speakers: None
Chairperson Bettencourt declared the PUBLIC HEARING CLOSED at 7:19 p.m.
Further discussion followed regarding the density eligibility of a qualified
building, building height requirements, and staff approval of commercial
projects of less than 10,000 square feet.
Motion – A motion was made and seconded by Commissioners Quill/Fitzpatrick
to adopt Resolution No. 2016-018 recommending that the City Council certify
the Village Build-Out Plan Environmental Impact Report (SCH #2015101019)
and adopt amendments to Title 9 of the La Quinta Municipal Code relating to
the Build-Out Plan including the various development standards. AYES:
Commissioners Blum, Fitzpatrick, Hansen, McCune, Quill, Wright and
Chairperson Bettencourt. NOES: None. ABSENT: None. ABSTAIN: None. Motion
passed unanimously.
CORRESPONDENCE AND WRITTEN MATERIAL - None
COMMISSIONER ITEM
Commissioner Quill commented upon the Imperial Irrigation District looking at
meeting future service needs.
Commissioner Wright stated that IID has a new governmental affairs officer and IID
has joined the board of the East Valley Coalition.
Commissioner Fitzpatrick thanked the Commission and staff for their efforts during
her time on the Planning Commission.
222
PLANNING COMMISSION MINUTES 5 NOVEMBER 22, 2016
STAFF ITEMS
1. League of California Cities Planning Commission Academy will be held in March
2017.
2. Appeal of the SilverRock Site Development Permit 2016-0009 to the City
Council.
3. Possible December 27, 2016 Planning Commission meeting.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Wright/Blum to adjourn this meeting at 7:40 p.m. Motion passed unanimously.
Respectfully submitted,
WANDA WISE-LATTA, Executive Assistant
City of La Quinta, California
223
224
225
226
227
228
COMMUNITY SERVICES COMMISSION MINUTES JANUARY 9, 2017
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, JANUARY 9, 2017
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:31 p.m. by Chair Johnson.
ROLL CALL
PRESENT: Commissioners Chiapperini, Quill, Lambert, Simonds, and Chair Johnson
PLEDGE OF ALLEGIANCE
Chair Johnson led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
PRESENTATIONS
1. MUSEUM UPDATE
Museum Director Robin Stewart provided an update on the Museum’s 2017 upcoming
scheduled events, exhibits, and activities. The museum director expressed the need
for better signage for visibility and awareness.
2. CITY DEVELOPMENT UPDATE
Planning Manager Gabriel Perez provided an update on residential and commercial
development projects as well as an overview of the advanced planning efforts
currently underway, such as the La Quinta Village Environmental Impact Report (EIR)
Build-Out Plan, special events regulations, and the Highway 111 grant application.
INFORMATIONAL ITEMS
1. COMMUNITY PROGRAMS AND WELLNESS REPORT – DECEMBER 2016
Presented by Supervisor Calderon.
Superintendent Ambriz, Jr. provided an update on the general revenue collected for
the 2nd quarter for fiscal year 2016/17.
Supervisor Graham provided an update on the upcoming 19th Hole Block Party
scheduled for January 20, 2017.
REPORTS AND INFORMATIONAL ITEM NO. 26
229
COMMUNITY SERVICES COMMISSION MINUTES JANUARY 9, 2017
2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
3. HIGHWAY 111 HOLIDAY DECORATION
Community Resources Manager Tustin Larsen presented available options for holiday
decorations throughout the City and the associated costs. The Commission and staff
shared concerns and alternatives.
4. ART ENTRYWAYS
Community Resources Manager Tustin Larsen presented the staff report, which is on
file in the Community Resources Department.
Commission discussion followed regarding the;
appropriate types of art pieces,
possible locations,
messages that are being conveyed,
City branding as the “Gem of the Desert,” and
set of guiding principles established to help staff refine design ideas that can be
brought to the Commission for consideration.
Staff proposed the following guiding principles based on prior Commission discussions
and feedback:
Art piece first, place marker second
Consistency of design
Original works only
Support local artists (wherever possible)
Use of diverse materials appropriate for desert climate
Seek input from content expert stakeholders
Every art piece to include City branding
ACTION ITEMS
1. APPROVE MINUTES OF DECEMBER 12, 2016
Motion – A motion was made and seconded by Commissioners Chiapperini/Simonds to
approve the December 12, 2016 Community Services Commission minutes as
submitted. Motion passed unanimously.
2. CONSIDERATION OF ART DONATION FROM JANICE OSBORNE
Community Resources Manager Tustin Larson provided the staff report, which is on file
at the Community Resources Department.
Commission discussion followed regarding:
230
COMMUNITY SERVICES COMMISSION MINUTES JANUARY 9, 2017
Current condition of sculpture
Probability of vandalism/graffiti
Center median at Miles and Washington suggested as an alternative location
Motion – A motion was made and seconded by Commissioners Chiapperini/Quill
recommending that Council accept the “Galaxy of Colors” art donation from Janice
Osborne and install it in the Civic Center Campus at Location #1 (as shown in
Attachment 2). Motion passed unanimously.
COMMISSIONERS’ ITEMS
All Valley Art Commission update
Staff provided an update regarding various community crime prevention
programs in response to the reported increase of crime in North La Quinta
Pickleball court update
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Lambert/Chiapperini to adjourn the meeting at 7:14 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
231
232
HAND OUTS
CITY COUNCIL
MEETING
FEBRUARY 21, 2017
MEMORANDUM
TO: Madam Mayor and Members of the City Council
FROM: Chris Escobedo, Community Resources Director
DATE: February 21, 2017
SUBJECT: CITY COUNCIL MEETING – FEBRUARY 21, 2017 - HAND-OUT
BUSINESS SESSION ITEM NO. 2 – AMENDED EXHIBIT A TO PROPOSED
RESOLUTION FOR MANAGEMENT ASSISTANT CLASSIFICATION
SPECIFICATION
Please find attached the amended Exhibit A to the proposed resolution for the
Management Assistant Classification Specification under Business Session Item No. 2
City of La Quinta
CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2016 1
CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS
Management Administration B21 - B22 Non-Exempt
CLASS SUMMARY:
This class is the first level in a four-level Management Administration Series. As assigned,
incumbents are responsible for providing specialized services and customer service in support of City
programs and finance. Incumbents, as assigned, may be responsible for processing receipts and
cashiering; assisting in budget preparation; collection and disbursement of payments, developing
and supporting program operations; performing research; maintaining databases; providing
technical assistance and training; and processing claims.
DISTINGUISHING CHARACTERISTICS:
Positions assigned to this classification perform tasks that are generally routine and repetitive in
monitoring and processing information or coordinating and implementing programs. Work requires
considerable attention to detail and is reviewed by a supervisor for conformance to established
requirements.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position
assignments will vary depending on the needs of the department.
Assists with coordinating department activities such as tracking work and change orders, relaying
communications, researching information and providing related support.
Assembles, matches, sorts, tabulates, checks numerical data, creates and checks records and logs.
Prepares reports, correspondence and forms.
Maintains records, references, reports, statistics; reviews forms and documents for compliance with
operational policies and procedures.
Assists in the acquisition of supplies and equipment.
Provides customer service to other employees and citizens.
Responds to citizen/customer questions and calls.
Performs filing and retrieval of information.
As assigned, serves as a lead to staff to include assigning and monitoring work and providing
direction.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:`
Positions assigned to Management Assistant (Design and Development) functions may also be
responsible for:
•Processing TOT payments, Short-Term Vacation Rental applications and various associated
reports;
•Cross training staff on business license and TOT applications and payments;
•Recording reported monthly TOT tax collections and work with contractor on vacation rental
collection data;
•Serving as cashier and customer service support in the Customer Center; and
•Processing and reviewing applications for business licenses.
EXHIBIT A
City of La Quinta
CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2016 2
Positions assigned to Management Assistant (CIP/Traffic) functions may also be responsible for:
• Providing general administrative and bookkeeping support to the Capital Improvement Program
and Traffic staff;
• Tracking and processing invoices and payments for the CIP program; and
• Performing duties necessary for the Traffic Operations such as GIS mapping, creating full-size
drawings and traffic control plans and preparing and tracking work orders.
Positions assigned to Account Technician (Finance) functions may also be responsible for:
• Reviewing requests for payments for accuracy and processing accounts payable, preparing
checks for payments and reporting on A/P and wire disbursements;
• Reconciling bank statements;
• Preparing warrants for payment and recording all disbursements;
• Preparing various schedules and reports as requested to support accounting manager;
• Reconciling daily deposits for all departments;
• Processing and reconciling Cash receipts, preparing requests for refunds, handling collection of
NSF checks; and
• Assisting with preparation of payroll and related documents (such as timesheets, retirement
information, etc.).
Positions assigned to Community Resources Coordinator (Wellness Center) functions may also be
responsible for:
• Recruiting instructors;
• Developing programs and classes at the Wellness Center and various locations throughout the
city;
• Developing partnerships with a variety of community service providers;
• Recruiting and training part-time staff and volunteers;
• Coordinating daily operations in assigned area;
• Developing and coordinating city-wide events;
• Overseeing facility rentals; and
• Conducting outreach and marketing activities, including social media postings and creating
event flyers..
Positions assigned to Management Assistant (Community Resources) (Community Programs,
Events, Marketing) functions may also be responsible for:
• Developing community-related programs;
• Coordinating and development of fitness and nutritional programs
• Oversight and coordination of daily operation of the fitness center area;
• Assisting with marketing and promotion of events and programs; and
• Providing administrative support as requested.
Positions assigned to Management Assistant (City Clerk’s Office) functions may also be responsible
for:
• Serving as Secretary to the Oversight Board and Housing Commission; including preparation and
distribution of agenda packets, posting, administering meetings, and taking minutes;
• Compiling election manual, processing candidates’ filings, and assisting the Elections Officer to
City of La Quinta
CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2016 3
fulfill election duties;
• Notarizing City and Housing Authority documents;
• Performing Laserfiche document archive administrator duties;
• Performing webmaster duties for the department and providing training and assistance to other
departments as needed;
• Processing of Requests for Records in accordance with the Public Records Act;
• Reviewing, finalizing, posting, and publication of Council agenda packets, ordinances and
resolutions;
• Managing all City Boards and Commissions, including advertising vacancies, processing
applications and scheduling for Council interviews and appointments, on-boarding, and yearly
tracking of ethics certification requirements and Fair Political Practices Commission
requirements (Form 700);
• Managing and tracking agreements;
• Preparing and processing of Requests for Proposal/Qualifications;
• Monitoring budgets, and
• Processing records retention projects as assigned.
Positions assigned to Management Assistant (City Manager’s Office) functions may also be
responsible for:
• Monitoring legislative items, providing recommendations, and writing letters on the City’s
position;
• Creating spreadsheets, monitoring budgets, and creating contract tracking databases; and
• Engaging in economic and business development efforts including outreach, lead generation,
and preparation of materials connected to economic development related agreements.
Positions assigned to Finance Assistant functions may also be responsible for:
• Providing responsible, complex secretarial and administrative support to the Finance Director ,
Investment Advisory Board and Finance Department;
• As needed, serving as backup for reviewing requests for payments for accuracy and processing
accounts payable;
• Preparing and maintaining various service contracts, coordinating annual sale of surplus items;
• Implementing and managing the purchasing module and function; and
• Overseeing timekeeping management for all City staff.
TRAINING AND EXPERIENCE:
High School Diploma or GED and two (2) years experience related to area of assignment. Or an
equivalent combination of education and experience sufficient to successfully perform the essential duties of
the job such as those listed above.
LICENSING/CERTIFICATIONS:
• Some positions may require valid California Class C Driver’s License.
City of La Quinta
CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2016 4
KNOWLEDGE OF:
• Modern office procedures;
• Modern office equipment;
• Program coordination;
• Proper English usage, grammar and punctuation;
• Principles of customer service;
• Basic budgetary principles;
• City policies, rules and regulations, operations, procedures and precedents of assignment; and
• Supervisory principles, as assigned.
Finance/Accounting, Design & Development & CIP/Traffic positions also require knowledge of:
• Principles of basic accounting/bookkeeping;
• Computer accounting applications;
• Basic governmental accounting and budgeting; and
• Methods of receiving and accounting for funds.
Community Resources positions also require knowledge of:
• Principles of marketing, community service, recreational programming and cultural activities;
• Needs, interests and requirements of the community; and
• Available local agencies, organizations and providers of public service resources.
SKILL IN:
• Tact, diplomacy and customer service;
• Comprehending and correctly using a variety of informational documents including logs, ledgers
and financial records;
• Preparing documents and records with a high degree of accuracy;
• Data entry;
• Basic business math (addition, subtraction, division, multiplication, percentages);
• Operating a computer and relevant software applications;
• Operating modern office equipment;
• Some assignments may require prioritizing and assigning work; and
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the
general public, etc. sufficient to exchange or convey information and to receive work direction.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and
repetitive motions. Some assignments may require occasional pushing, pulling, lifting,
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human
body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing
are required only occasionally and all other sedentary criteria are met.
City of La Quinta
CLASS SPECIFICATION
Management Assistant
Rev. February 2017January 2016 5
NOTE: The above job description is intended to represent only the key areas of responsibilities;
specific position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT) (3/2014)
Revised by City of La Quinta (1/2016)
POWER POINTS
CITY COUNCIL
MEETING
FEBRUARY 21, 2017
2/21/2017
1
City Council Meeting
February 21, 2017
City Council Meeting
February 21, 2017
P2 – Boys & Girls Club
2/21/2017
2
Boys and Girls Club
La Quinta Clubhouse
Meet and Greet
2/21/2017
3
Meet and Greet
Basketball
2/21/2017
4
Basketball
Questions & Answers
2/21/2017
5
City Council Meeting
February 21, 2017
B2 – 2016/17 Mid-Year Budget Report
2/21/2017
6
Purpose
•Assess the adopted budget and recommend mid‐year
adjustments
•Discuss significant impacts to revenues and expenditures
•Begin planning for 2017/18 budget
•Update reserve balances
General Fund Mid‐Year Summary
Total Current Resources $ 40,408,600
Less Total Expenditures $ (41,242,100)
Successor Agency Repayment $ 750,000
Surplus/(Shortfall) $ (83,500)
Revenue Adjustments $ 1,775,000
Expenditure Adjustments $ (605,300)
$ 1,169,700
Surplus/(Shortfall) Excluding Carryovers $ 1,086,200
Revenue
Expenses
2/21/2017
7
Revenue Adjustments
DESCRIPTION ADJUSTMENT – INCREASE (DECREASE)
Sales Tax (Measure G) $ 1,000,000
Transient Occupancy Tax (TOT) 500,000
Fee Study 213,000
Fire Service Property Tax Credit 40,000
Fines, Parking Violations and AMR Compliance 32,000
Wellness Center, Facility Rental (10,000)
TOTAL REVENUE ADJUSTMENTS $ 1,775,000
Expenditure Adjustments
DIVISION BUDGET ADJUSTMENT REQUEST
Community Resources $ 238,500
Design and Development 134,500
Finance 101,000
City Attorney 90,000
Facilities 20,000
City Manager’s Office 15,000
City Clerk 6,300
TOTAL EXPENDITURE ADJUSTMENTS $ 605,300
2/21/2017
8
General Fund Reserves
•North La Quinta
parkway
improvements
•Land purchase for
flood mitigation
measures
•Temporary SilverRock
big horn sheep fence
General Fund Reserve Category Est. at 6/30/2017
Non‐Spendable $ 46,742,600
OPEB Funding 1,523,400
Emergency Reserves 40% 15,576,000
Cash Flow Contingency 10% 3,894,000
Carryovers & Capital Projects 6,576,046
Available for Appropriation 12,045,757
TOTAL EST. RESERVES $ 85,936,672
Other Funds
Fund Revenue Adj. Expense Adj.
Gas Tax Fund (34,600) 30,000
Housing Authority 14,700
Equipment Replacement 13,500
Information Technology 5,000
2/21/2017
9
Action Items
Mid‐Year Budget Adjustments
–Revenues
–Expenses, including one full‐time position
–Amend Management Assistant Job Classification
Questions & Discussion
2/21/2017
10
City Council Meeting
February 21, 2017
SS2 – CVAG CV Link Draft EIR
2/21/2017
11
Background
•The Coachella Valley Association of Governments
(CVAG) proposes a 49 mile multi-modal
transportation path
•CVAG prepared a Draft EIR to assess potential
impacts
Proposed Project
•The proposed project excludes a path in Rancho
Mirage
•Pedestrian, bicycles, wheelchairs, electric
mobility devices, Low Speed electric vehicles
•47 access points - 5 entry/access points in La
Quinta
2/21/2017
12
2/21/2017
13
2/21/2017
14
2/21/2017
15
Point Happy
2/21/2017
16
Point Happy
2/21/2017
17
Alternative 1
Alternative 2
•Project with all eight cities, including Rancho Mirage
2/21/2017
18
Alternative 3
•No Project
•Assumes continued use of any multi-modal
network in the CV Link route vicinity
2/21/2017
19
City Council Meeting
February 21, 2017
SS3 – Bighorn Sheep Barrier Draft EIR
Background
•The Coachella Valley Multiple Species Habitat
Conservation Plan (CVMSHCP) requires barrier to
protect bighorn sheep
•The Coachella Valley Conservation Commission
(CVCC) prepared a Draft EIR to assess the potential
impacts of fence construction
2/21/2017
20
Draft EIR
•Four alternatives were evaluated
•Ap r e f e r r e d fence alignment was not identified
Alternative A
2/21/2017
21
Alternative B
Alternative B2
2/21/2017
22
Alternative C
Mitigation Measures
•Noise- Mitigation during construction
•Cultural Resources- Archaeological and Tribal
monitoring
•Biological Resources
2/21/2017
23
2/21/2017
1
CITY OF LA QUINTA
Evolution of the CVB
•1989 –C V B w a s f o r m e d
•2009 –2% TBID (Tourism Business Improvement District) was created
and the JPA formula was reduced
•2011 -Image & Awareness Study identified negative perceptions
and barriers to growing tourism
•2012 - JPA Executive Committee and the CVB Board of Directors
agreed to new strategic direction –consumer focused branding and
marketing
•2013 -1% TMD (Tourism Marketing District) was created for consumer
marketing and destination branding
•2015/16 Destination Development Plan Completed
•2016 -2% TBID and 1% TMD were combined under one 3% TBID,for
all lodging businesses with 50 rooms or more
2/21/2017
2
0
100000
200000
300000
400000
500000
600000
700000
$645,020
$597,853
$481,630
$119,656 $135,556
$155,462 $170,810 $185,196 $194,696 $211,720
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
City of La Quinta
JPA Contributions to the CVB
TBID created
JPA formula reduced
2010 – 2016
•Under the previous JPA formula the City of La Quinta would
have contributed $ 4,750,608
•Under the new formula the contribution was $ 1,173,096
•Saving the City of La Quinta a total of $3,577,512
Based on the Old JPA Formula;
La Quinta would have
contributed $905,106 in 2016.
2016/2017 Source of Funding:
$14.1 Million
Private revenue
$868,898
Public JPA Formula from 8 Cities
$1,527,280
TBID – Hotels with 50 + rooms contribute 3%
$11,750,580
Public JPA Formula from La Quinta
$ 211,720
Private
6%
[CATEGORY
NAME]
[PERCENTAGE]
[CATEGORY
NAME]
9.5%TBID
83%Public
11%
2/21/2017
3
2016 – 2017 Department Budgets
Finance/Admin. -$1,455,580
Sales & Business Development -$5,991,999
Marketing/Communications –$6,699,179
Total budget - $14,146,758
•10 Managers Covering United States and Canada
•5 are based remotely
•Southeast -Florida
•Midwest -Kansas City
•Northeast & Eastern Canada –Charlotte
•Washington D.C., Maryland & Virginia -Washington D.C.
•Religious, Entertainment, LGBT & Western Canada -Southern California
•Greater Palm Springs
•VP of Sales and Director of Sales
•LA/Central CA, Western States & Sports
•Orange County/San Diego, Southwest, Hawaii & SoCal
•Pacific Northwest/Northern California
•4 Sales Assistants
•8 Destination Services Staff
Convention Sales & Destination Services
Budget: $4.5 million
2/21/2017
4
Greater Palm Springs CVB commissioned SHAG to create a City of
La Quinta image to promote our Modern Meeting Oasis.
This image is being used on collateral, tradeshow booths, and advertisements.
Convention Sales & Destination Services
La Quinta - Convention Sales Meetings
2015 2016
Leads Generated 497 512
Meetings 34 29
Room Nights 28,153 21,944
Delegates 10,445 10,868
Estimated Revenue $6,337,512.87 $4,603,221.06
Estimated TOT $697,126.42 $506,354.32
Estimated Economic Impact $26,184,615.37 $21,840,220.09
Economic Impact Source: Tourism Economics/DMAI
Average room rates (ADR) noted are from the 2015/2016 STR Global destination report
2015 & 2016 TOT Rate = 11%
2/21/2017
5
La Quinta Return on Investment
2015 2016
City Contribution $194,696 $211,720
Estimated TOT Generated $697,126.42 $506,354.32
ROI for TOT $3.58 $2.39
Estimated Economic Impact $26,184,615.37 $21,840,220.09
ROI for Economic Impact $134.49 $103.16
CVB Rebates and/or
Sponsorship for groups booked $11,861 $31,705
957 Leads to hotels
219,084 Definite room nights
320 Meetings Booked
53,183 Estimated Jobs Supported from CVB Bookings
$72.5 million Estimated Personal Income generated by CVB
Bookings
$4.89 million Estimated TOT generated by CVB Bookings
$11 million Estimated Local Taxes generated by CVB Bookings
$206 million Estimated Economic Impact from CVB Bookings
2016 Convention Sales
Impact to the Coachella Valley
2/21/2017
6
Department Staff
•Marketing: 4 staff members
•Destination Development Director
•Communications: 4 staff members
•International PR Representatives:
•Black Diamond – United Kingdom
•Marketing Services International - Germany
•AviaReps - China
•Gate 7 - Australia & New Zealand
•Brand Development: 3 staff members
•Video Content Creator
•Arts, Culture & Film: 1 staff member
Marketing, Branding & Communications
Budget $6.7 million
Research
•Advertising Awareness, Effectiveness and ROI (2013-2016)
–Strategic Marketing and Research Insights - $35,000/year
•VisaVue Travel $7,000/year
–International 2012-2016
–Domestic 2014-2016
•Smith Travel Accommodations Report - Hotel Report
–STR - $1,600/year
•Aviation Intelligence (2016)
–Diio, Data in. Intelligence out - $7,425/year
•Destination Development Plan (2016)
–Convention Sports & Leisure $350,000
•Image and Awareness Study (2011)
–Y Partnership - $126,000
•Economic Impact of Tourism In Greater Palm Springs (2011, 2013 & 2015) $25,000/report
–Tourism Economics
•Visitor Intercept Study (2015)
–Custom Intercept Solutions
–Beresford Research - $120,000
Total spend on research since 2011: $863,025
All research is shared with GPSCVB’s Partners including the City of Rancho Mirage
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2016 National Marketing Campaign
Markets:
Portland, Seattle, Baltimore, Chicago, Dallas, Denver,
Minneapolis, New York City, Washington D.C., Calgary,
Vancouver, Winnipeg, Edmonton, and Toronto
Dates:
January – April 2016 & September – December 2016
Budget:
$1,312,335
The 1% TMD established in 2013 enabled the CVB to begin
marketing the destination in new destinations and on
Television.
Print
Alaska Airlines, WestJet Up, Allure, Conde Nast Traveler, Outside
Magazine, Sunset Magazine, Coastal Living, Golf Annual
Publications
Impressions: over 72.1 million
Billboards
Chicago, Seattle, Portland, Minneapolis, New York, Los Angeles,
San Diego
Impressions: over 296 million
Television
Vancouver, Calgary, Edmonton, Toronto, Winnipeg, Seattle,
Portland, San Jose, Oakland, Sacramento, Chicago, Minneapolis,
New York, Denver, Washington DC/Baltimore
Impressions: over 6.8 billion
2016 National Marketing Campaign
January – April & September – December 2016
La Quinta imagery featured:
La Quinta Resort & Club
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2016 Regional Marketing Campaign
Markets:
Los Angeles, Orange County, San Diego, Phoenix,
Las Vegas, San Francisco
Dates:
January – December 2016
Budget:
$1,001,658
Historically, the CVB only marketed in the drive market during the
Summer months. We are now marketing to the drive market annually.
2016 Regional Marketing Campaign
January – December 2016
Print
90 Days of Summer/Guide to Chill, The Guide – Chill
Section, The Guide – GPSCVB, Westways (AAA), Via
(AAA), Locale
Impressions: 78.4 million
Billboards
Los Angeles/Orange County, San Diego, San Francisco
Impressions: 160.9 million
Television
Los Angeles/Orange County, San Diego, San
Francisco, Las Vegas, Phoenix
Impressions: 24.1 billion
La Quinta imagery featured:
La Quinta Resort & Club
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Television Co-Op Campaign - 11 partners
JW Marriott Desert Springs Resort & Spa DoubleTree by Hilton Palm Springs
Westin Mission Hills Golf Resort & Spa
Agua Caliente Casino Resort Spa El Paseo Shopping City of Indian Wells Hyatt Regency Indian Wells Resort & Spa
La Quinta Resort & Club
BMW Performance Driving School Greater Palm Springs Restaurant Week
Time Warner Cable: Los Angeles/Orange County, San Diego,
San Francisco, Las Vegas, Phoenix
KTLA: Los Angeles
Impressions: over 12.5 billion
Palm Springs Bureau of Tourism
2016 Summer Regional Marketing Campaign
Television Co-Op Campaign - 5 partners
City of Palm DesertPalm Springs Bureau of Tourism City of Indian Wells
La Quinta Resort & Club CareerBuilder Challenge
Time Warner Cable: Los Angeles/Orange County, San Diego,
Seattle, Portland, Las Vegas, Phoenix
KTLA: Los Angeles
Impressions: over 10.4 billion
2016 Fall Regional Marketing Campaign
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819K Total number of television spots
13.6 million Total number of online advertising
impressions
457 million Total number of billboard impressions
150.6 million Total number of print impressions
30.9 billion Total number of television impressions
2016 CVB Campaign by the Numbers
Over 31 Billion impressions
generated
La Quinta Resort & Club Campaign
January – April
Drive Market: Los Angeles, San Diego,
Phoenix, Las Vegas
Drive Market
6,792 spots
429.7 million impressions
National West Market: Seattle, Portland, San
Francisco, Sacramento, San Jose, Oakland
Total Campaign
5,094 spots
289.6 million impressions
Bonus Market: New York
Total Campaign
1,698 spots
168 million impressions
Total Campaign
13,584 spots
887.3 million impressions
La Quinta Resort & Club purchased two markets
totaling: $50,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$208,000
Regional collaboration saved the La Quinta
Resort & Club- $158,000
2016 Winter Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $148,000 Production: $60,000
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La Quinta Resort & Club paid $25,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$220,000
Regional collaboration saved the La Quinta
Resort & Club- $195,000
2016 Summer Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $160,000 Production: $60,000
La Quinta Resort & Club Campaign
May – August
Time Warner Cable
9,880 spots
456 million impressions
KTLA
661 spots
228 million impressions
CVB YouTube Channel
45,882 views
Total Campaign
10,541 spots
684 million impressions
La Quinta Resort & Club paid $25,000
If the La Quinta Resort & Club had purchased
the media and hired a production team to
create their commercial, it would have cost:
$220,000
Regional collaboration saved the La Quinta
Resort & Club- $195,000
2016 Fall Co-Op Campaign
La Quinta Resort & Club
Source: JNS Next & Karidis - Media: $160,000 Production: $60,000
La Quinta Resort & Club Campaign
September – December
Time Warner Cable
25,725 spots
2 billion impressions
KTLA
1,107 spots
411 million impressions
CVB YouTube Channel
115,727 views
Total Campaign
26,832 spots
2.4 billion impressions
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CareerBuilder Challenge paid $25,000
If the CareerBuilder Challenge had purchased
the media and hired a production team to
create their commercial, it would have cost:
$198,000
Regional collaboration saved the CareerBuilder
Challenge $173,000
2016 Fall Co-Op Campaign
CareerBuilder Challenge
Source: JNS Next & Karidis - Media: $138,000 Production: $60,000
CareerBuilder Challenge Campaign
December 2016 – January 2017
Time Warner Cable
879.8 million impressions
KTLA
183.6 million impressions
Total Campaign
1 billion impressions
CVB Sponsorship
of La Quinta Events
Greater Palm Springs CVB contributed monetary and/or in kind support
to the following events in the City of La Quinta:
2017 CareerBuilder Challenge
December 2016 – January 2017
2016 CareerBuilder Challenge 2016 La Quinta Arts Festival
Digital Billboards promoting events; $70,400 for each event
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TravelZoo Campaign
City of La Quinta:
Room Nights/Vouchers Sold: 568
Revenue: $ 70,318
2016 Regional Marketing Campaign
La Quinta participating business:
La Quinta Resort & Club
Complimentary for any property to participate.
Recap Marketing for
City of La Quinta
3.6 billion Total number of television impressions for La Quinta Resort
& Club and CareerBuilder Challenge through the CVB’s
co-op programs
161,609 Total number of YouTube views on the CVB website for La
Quinta Resort commercials
$721,000 Total amount La Quinta Resort & Club and CareerBuilder
Challenge saved on media and production for television
through regional collaboration
$190,800 Total monetary and in kind support for La Quinta events
$70,318 Total revenue for La Quinta Resort & Club through the
TravelZoo campaign
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New & Enhanced La Quinta
City Section of GPS Website
Calendar defaults to La
Quinta events
Map highlights city of La
Quinta
Articles default to La
Quinta featured stories
City of La Quinta
Business Involvement
1 CVB Partnership event held at The Chateau at Lake La
Quinta
39 Total number of La Quinta businesses that are Marketing
Partners with the CVB
174 Total number of La Quinta businesses on the CVB website
192 Total number of listings for La Quinta businesses on the CVB
website
81 Total number of mentions in 202 total articles on the CVB
website
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City of La Quinta
GPS Website by the Numbers
82,353 Sessions on the GPS website, viewing City of La
Quinta business listings or content
366,860 Page views of City of La Quinta business listings or
content on the GPS website
4.45 Pages per session of City of La Quinta business
listings or content on the GPS website
4:26 Average session duration of City of La Quinta
business listings or content on the GPS website
8.34%Bounce rate on City of Quinta business listings or
content on the GPS website
August – December 2016
2.3 million CVB overall YouTube views
322,054 YouTube views for 7 videos featuring businesses from
the City of La Quinta
156,759 Facebook fans
69 Facebook posts that featured La Quinta businesses
11,247 Instagram followers
31 Instagram posts that featured La Quinta businesses
2016 Social Media
By the Numbers
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$24 million CVB earned media for the destination
$2.5 million Earned media for the City of La Quinta
2.3 billion Total circulations and unique views for the destination
91.9 million Total circulations and unique views for the City of La Quinta
640 Total articles covering the destination
67 Total articles featured the City of La Quinta
124 La Quinta Businesses were featured in the articles (some featured
multiple times)
2016 Earned Media
City of La Quinta
La Quinta Restaurants that participated in 2016:
Arnold Palmer's Restaurant
Cork & Fork
La Quinta Cliffhouse Grill & Bar
La Rue Wine Bar
Lavender Bistro
LG's Prime Steakhouse
Mélange at The Chateau at Lake La Quinta
Solano's Bistro
Stuft Pizza Bar & Grill
The Grill on Main
La Quinta Brewing Co.
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2016 Restaurant Week
by the Numbers
6.91 Average pages viewed during a session
6:38 Average time spent on site during a session
49,956 Total number of sessions on website
345,320 Total number of page views on website
$54,400 Total cost for CVB to create the new Restaurant Week
Website
134.2 million Television impressions both locally and in Southern
California
405 million Total media impressions through press trips hosted by
the CVB
2016 Y/Y %
Change
Sessions on the website 2,416,154 26.54%
Page views 6,597,660 145.17%
Pages per session 2.7 91.49%
Average session duration 2:44 238.78%
Bounce rate 28.6% -16%
2016 CVB Website - Overall
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Travel Industry Sales works directly with domestic and
international travel agents, tour operators and receptive
operators through different sales and training channels to
ensure that Palm Springs stands out as a unique travel
destination worldwide.
4 Staff Members
Greater Palm Springs has international representation
in the following countries:
AustraliaUnited Kingdom Germany China
Travel Industry Sales
Budget: $1.4 million
2016 Travel Industry Sales by the Numbers
16 Sales missions and client events attended on behalf of
CVB Partners
396 Clients hosted in the destination during the 30 FAMs
from Australia, China, Canada, France, Germany, India
Ireland, South Korea, Switzerland, United Kingdom, and
United States
1,241 Travel professionals reached through 29 webinars and
destination trainings
7,064 Travel professionals met with at 21 appointment based
trade shows
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10 CVB sales activities were attended by or had a La Quinta business participating.
La Quinta businesses who participated:
La Quinta Resort & Club and PGA WEST, a Waldorf Astoria Resort
The Chateau at Lake La Quinta
Embassy Suites La Quinta
8 CVB hosted FAMS & Site Inspections bringing 60 clients to the City of La Quinta.
La Quinta businesses who participated:
La Quinta Resort & Club and PGA WEST, a Waldorf Astoria Resort
Embassy Suites La Quinta
The Chateau at Lake La Quinta
The Chateau at Lake La Quinta & Mélange Restaurant
2016 Travel Industry Sales by the Numbers
City of La Quinta
Destination Development Plan
RECOMMENDATIONS
Increase Transportation
Support Higher Education
Grow Outdoor Adventure
Support Arts & Culture
Health & Wellness
Destination wayfinding &
entry conditions
Eco-sustainability
Increase Sales & Marketing
Collaboration
GROW VISITATION FROM
12.8 MILLION TO 16.8
MILLION BY 2026
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Grow year-round air access - sustained financial commitment needed
I-10 beautification and HWY 60 widening
Support long-term focus on rail
TRANSPORTATION
Regional Initiatives
Air Service Development
•FAA regulations will not allow the airport to negotiate minimum revenue
guaranty contracts
•Any incentive provided by the airport must be available
to all carriers
•CVB utilizes excess funds to attract new service, however
model is not sustainable
•CVB hired InterVISTAS to assist with air service development
•CVB has attended two air service conferences and has met
with Southwest Airlines, American, United, Alaska, Westjet,
Delta, Air Canada and Allegiant
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Business Lost Due to Air Access/Cost
Year Meetings Room Nights Delegates
2016 62 28,098 16,665
2015 38 46,442 14,657
2014 26 64,246 16,623
2013 36 64,214 21,290
2012 32 21,334 15,012
2011 32 28,277 13,905
2010 44 33,510 14,813
2009 70 23,386 14,603
2008 40 43,062 19,931
2007 20 76,672 29,570
Total 400 429,241 177,069
Air Service Development
CVB contracted and funded the following new air service:
1) JetBlue: non-stop service from JFK to PSP
2016 – Jan 1 – April 30
2016-17 Nov 13 – April 30
2) American: non-stop service to Chicago beginning in
October instead of Mid-November (critical for both
group and consumer)
2014, 2015 & 2016
3) WestJet: Increase service from Toronto from 2x per week
to 4x per week
Nov 2015 – April 2016
Total amount funded for above: $1,216,000
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Destination Development Plan
EDUCATION
Enhance educational opportunities to provide hospitality workers/professionals in the
community that meet high quality employment standards
Assist with designating the Cal State campus as a stand alone school
CVB has donated $25,000 to CSUSB to assist with
attracting investors to establish a hospitality school
CVB is establishing a tourism foundation to begin fundraising for future scholarships
GROW OUTDOOR ADVENTURE
Destination Development Plan
Natural, authentic asset for GPS
Work with 9 cities on signage, permits and facilities (i.e. Hiking)
Be the gateway to other desert region explorations
Support CV Link for wellness and adventure offerings
Grow amateur sporting events
Develop 9 city programs, such as Chillers for pools
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Supporting:
The CVB helps fund the California Desert Art Council with
a 3 year contract giving $50,000 a year
Growing awareness of destination Arts & Culture
CVB has created a valley-wide film friendly website
ARTS, CULTURE & FILM
Destination Development Plan
DESTINATION WAYFINDING
LACK OF INFORMATIVE/IMPACTFUL ENTRY SIGNAGE IS PROBLEMATIC
Use HWY 111 banner signage to link valley through event promotion
Portable electronic signage • Improved landmark signage
Apps to support wayfinding
HEALTH & WELLNESS
Growing domestic and international leisure sector
Fitness-meets-visitor: broaden exposure of this asset
Visitation through festivals
Incorporate asset into all visitor stays
Medical Tourism
Destination Development Plan
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ECO-SUSTAINABILITY
Unite conservation, communities and sustainable travel in one experience
Overcome the misperception that the region “overuses water”
All nine cities and venues pool their sustainable practices message
Support the Salton Sea and the need to restore the Salton Sea through marketing the
specialty license plate and outdoor recreation offerings
Claim industry-leading event, SoCal Energy & Water Summit
Destination Development Plan
Thank You!