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2017 04 04 CCCITY COUNCIL AGENDA 1 APRIL 4, 2017 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, APRIL 4, 2017 3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770-060-056; 770-060-057; 770- 060-058; 770-060-059; 770-060-061; 770-060-062; 777-490-004; 777-490-006; 777-490-007; 777-490-012; 777-490-014 CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: ROBERT S. GREEN, SILVERROCK DEVELOPMENT COMPANY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF REAL PROPERTY RECESS TO CLOSED SESSION City Council agendas and staff reports are available on the City’s web page: www.la-quinta.org CITY COUNCIL AGENDA 2 APRIL 4, 2017 RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. RECOGNITION OF SOUTHWEST COMMUNITY CHURCH VOLUNTEERS FOR COMMUNITY CLEAN-UP EFFORTS 2. LA QUINTA FACILITIES DEPARTMENT ACADEMY CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF MARCH 7, 2017 7 2. APPROVE MINUTES OF MARCH 21, 2017 17 3. ADOPT ORDINANCE NO. 556 ON SECOND READING AMENDING CHAPTER 2.70 OF THE MUNICIPAL CODE TO EXPAND THE MEMBERSHIP AND DUTIES AND CHANGE THE NAME OF THE INVESTMENT ADVISORY BOARD TO THE FINANCIAL ADVISORY COMMISSION IN ORDER TO FULFILL THE CITIZEN OVERSIGHT DUTIES SET FORTH IN MEASURE G (ORDINANCE NO. 540) 25 4. AUTHORIZE OVERNIGHT TRAVEL FOR PARKS SUPERINTENDENT TO ATTEND THE PLAYGROUND SAFETY INSPECTOR CERTIFICATION COURSE IN LAKEWOOD, CALIFORNIA, APRIL 18-20, 2017 33 5. ACCEPT ART DONATION FROM MARLA NELSON 35 6. APPROVE DEMAND REGISTERS DATED MARCH 17 AND 24, 2017 41 CITY COUNCIL AGENDA 3 APRIL 4, 2017 7. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE THE MILES AVENUE (FROM SEELEY DRIVE TO DUNE PALMS ROAD) MEDIAN LANDSCAPE IMPROVEMENT PROJECT FOR BID (PROJECT NO. 2015-02) 55 8. ACCEPT CITY HALL MISCELLANEOUS EXTERIOR AMERICAN WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED AT 78495 CALLE TAMPICO (PROJECT NO. 2016-05A) 59 9. APPROVE UTILITY RELOCATION AND REIMBURSEMENT AGREEMENT AND ADDENDUM NO. 1 BETWEEN CITY OF INDIO, CITY OF LA QUINTA, AND IMPERIAL IRRIGATION DISTRICT (MADISON STREET IMPROVEMENT PROJECT FROM AVENUE 50 TO 52) 63 10. APPROVE AMENDMENT NO. 7 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT (PROJECT NO. 2011-05) 87 11. ADOPT A RESOLUTION TO UPDATE THE CITY’S MASTER FEE SCHEDULE TO INCLUDE EXISTING ALARM FEES, ADD MEDICAL CANNABIS DELIVERY SERVICE LICENSE FEE, AND ADD RIVERSIDE COUNTY FIRE DEPARTMENT FEES [RESOLUTION NO. 2017-011] 107 12. APPROVE BUDGET AMENDMENT FOR EXECUTIVE RECRUITMENT 123 BUSINESS SESSION --- NONE STUDY SESSION 1. OVERVIEW OF AMENDMENT NO. 2 TO PURCHASE, SALE AND DEVELOPMENT AGREEMENT WITH SILVERROCK DEVELOPMENT COMPANY LLC FOR SILVERROCK RESORT 125 2. DISCUSS PROACTIVE CODE COMPLIANCE 2016 PROGRESS AND 2017 GOALS 135 3. DISCUSS REPLACEMENT OF EXISTING MONUMENT SIGNS WITH ART ENTRYWAYS AND INCREASE PUBLIC ART NORTH OF HIGHWAY 111 141 PUBLIC HEARINGS --- NONE CITY COUNCIL AGENDA 4 APRIL 4, 2017 DEPARTMENTAL REPORTS 1. CITY MANAGER --- RESIDENT REQUEST TO AMEND MUNICIPAL CODE TO PERMIT CHICKENS ON RESIDENTIAL PROPERTIES THAT ARE LESS THAN ONE ACRE IN SIZE 149 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES --- 2017 GOLDEN VOICE CONCERTS AT EMPIRE POLO CLUB IN INDIO 151 5. FINANCE - REQUEST FOR PROPOSALS FOR INVESTMENT AND MANAGEMENT SERVICES FOR THE ‘‘OTHER POST-EMPLOYMENT BENEFITS TRUST’’ FUND 153 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. EAST VALLEY COALITION (Evans) 5. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 10. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Fitzpatrick) 11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Fitzpatrick) 13. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 14. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña) 15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 16. CVAG PUBLIC SAFETY COMMITTEE (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 23. ANIMAL CAMPUS COMMISSION (Sanchez) 24. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez) ADJOURNMENT ********************************* CITY COUNCIL AGENDA 5 APRIL 4, 2017 The next regular meeting of the City Council will be held on April 18, 2017 commencing at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on March 31, 2017. DATED: March 31, 2017 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at 777- 7103. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) o n t h i s a g e n d a w i l l b e m a d e a v a i l a b l e f o r p u b l i c i n s p e c t i o n a t t h e C o m m u n i t y Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. 6 CITY COUNCIL MINUTES Page 1 of 9 MARCH 7, 2017 CITY COUNCIL MINUTES TUESDAY, MARCH 7, 2017 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Pro Tem Radi. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez ABSENT: Mayor Evans* (*Mayor Evans joined the meeting at 3:30 p.m. during closed session) PUBLIC COMMENT ON MATTERS NOT ON AGENDA --- None CONFIRMATION OF AGENDA Councilmember Peña asked that Consent Calendar Item No. 9 be pulled for a separate vote. Council concurred. CLOSED SESSION 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770- 060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060- 062; 777-490-004; 777-490-006; 777-490-007; 777-490-012; 777-490-014 CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: ROBERT S. GREEN, SILVERROCK DEVELOPMENT COMPANY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF REAL PROPERTY 2.Continued from February 21, 2017 meeting >>> PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION --- CITY MANAGER COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS JOINED THE MEETING AT 3:30 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 9 MARCH 7, 2017 REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported that no actions were taken in Closed Session on Item No. 1 that require reporting pursuant to Government Code section 54957.1 (Brown Act). Mr. Ihrke explained that the Council will reconvene the Closed Session portion of the meeting at the end of the open session to take up discussion of Item No. 2. PLEDGE OF ALLEGIANCE Councilmember Peña led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Lisa Larson, La Quinta --- Ms. Larson, on behalf of Gerald Ford Elementary School and its Parent Teacher Organization, invited Councilmembers to attend the school’s upcoming Arts Fest 2017 on Wednesday, March 22, 2017, from 5:00 p.m. to 8:00 p.m. The event will feature students’ art and music performances to showcase the school’s art and music program. PUBLIC SPEAKER: Deborah Hardy Godley, La Quinta --- Ms. Godley thanked the City Council and staff for their team-work with residents, continuous support, and great cooperation in updating the City’s municipal code regarding animals; banning of retail sales of cats and dogs in the city; supporting the SNIP program; and staff’s plans to hold future pet expos to promote pet training, park etiquette, safety, and health and wellness. Mayor Evans thanked Ms. Godley for her continued support and involvement. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS --- None CONSENT CALENDAR 1. APPROVE MINUTES OF FEBRUARY 21, 2017 2. APPROVE MINUTES OF FEBRUARY 23, 2017 SPECIAL JOINT MEETING OF CITY COUNCIL, CITY BOARDS, AND CITY COMMISSIONS 3. APPROVE DEMAND REGISTERS DATED FEBRUARY 17 AND 24, 2017 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED DECEMBER 31, 2016 5. ADOPT A RESOLUTION DESIGNATING SPEED LIMITS FOR CERTAIN STREETS [RESOLUTION NO. 2017-005] 6. ADOPT A RESOLUTION TO REAFFIRM ADOPTION OF ANNUAL ASSESSMENT FOR COUNTY SERVICE AREA 152; AUTHORIZE RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS; AND INDEMNIFY AND HOLD THE COUNTY 8 CITY COUNCIL MINUTES Page 3 of 9 MARCH 7, 2017 HARMLESS FOR LEVYING ASSESSMENTS ON CITY PARCELS [RESOLUTION NO. 2017-006] 7. ADOPT A RESOLUTION TO APPROVE FINAL PARCEL MAP NO. 36964 LOCATED AT THE SOUTHEAST CORNER OF CALLE QUITO AND AVENIDA LA JARITA; AND FIND THE PROJECT EXEMPT PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT EXEMPTIONS CLASSES 3, 15, AND 32 [RESOLUTION NO. 2017- 007] 8. APPROVE AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH HERMANN DESIGN GROUP FOR ON-CALL PROFESSIONAL LANDSCAPE ARCHITECTURAL SUPPORT SERVICES 9. Pulled by Councilmember Peña for a separate vote >>> APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE THE TENNIS AND PICKLEBALL COURT CONVERSION IMPROVEMENTS AT FRITZ BURNS PARK MOTION --- A motion was made and seconded by Councilmembers Peña/Radi to approve Consent Calendar Item Nos. 1 --- 8 as recommended, with Item Nos. 5, 6, and 7 adopting Resolution Nos. 2017-005, 2017-006, and 2017-007 respectively. Motion passed unanimously. COUNCILMEMBER PEÑA ANNOUNCED THAT HE MAY HAVE A CONFLICT OF INTEREST DUE TO THE PROXIMITY OF HIS PROPERTY TO THE PROJECT PROPOSED BY CONSENT CALENDAR ITEM NO. 9 AND RECUSED HIMSELF FROM ANY DISCUSSION AND VOTE ON THIS ITEM. MOTION --- A motion was made and seconded by Councilmembers Radi/Fitzpatrick to approve Consent Calendar Item No. 9 as recommended. Motion passed: ayes 4, noes 0, abstain (Peña). BUSINESS SESSION 1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 5.90 AND ADDING CHAPTER 5.91 TO THE LA QUINTA MUNICIPAL CODE, RELATING TO THE REGULATION OF THE DELIVERY OF MEDICAL CANNABIS IN THE CITY AND CONFORMING AMENDMENT PURSUANT TO STATE ADULT USE OF MARIJUANA ACT [ORDINANCE NO. 555] Management Specialist Villalpando presented the staff report, which is on file in the Clerk’s Office. Councilmember Peña said the Cannabis Ad Hoc Committee spent months thoroughly reviewing this item with staff, potential cannabis delivery services, and the City Attorney, to ensure the proposed ordinance satisfies the needs of the patients, the delivery service providers, and the City. 9 CITY COUNCIL MINUTES Page 4 of 9 MARCH 7, 2017 MOTION --- A motion was made and seconded by Councilmembers Radi/Fitzpatrick to take up Ordinance No. 555 by title and number only and waive further reading. Motion passed unanimously. Deputy City Clerk Radeva read the following title of Ordinance No. 555 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 5.90 AND ADDING CHAPTER 5.91 TO THE LA QUINTA MUNICIPAL CODE, RELATING TO THE REGULATION OF THE DELIVERY OF MEDICAL CANNABIS IN THE CITY OF LA QUINTA AND CONFORMING AMENDMENT PURSUANT TO STATE ADULT USE OF MARIJUANA ACT MOTION --- A motion was made and seconded by Councilmembers Radi/Fitzpatrick to introduce at first reading Ordinance No. 555 as recommended. Motion passed unanimously. 2. APPROVE LEGISLATIVE POLICY GUIDE UPDATE Management Specialist Villalpando presented the staff report, which is on file in the Clerk’s Office. Staff said the City lobbyist Gonsalves and Son will provide the Council with a legislative update in June 2017. Councilmembers noted that staff updated page no. 126 of the agenda packet, which was distributed to Council and made available to the public before the start of the meeting. Brief discussion followed regarding the large amount of state legislation sent to Governor Brown, 1,059 pieces of legislation. MOTION --- A motion was made and seconded by Councilmembers Radi/Peña to approve the Legislative Policy Guide and authorize the Mayor, one Council Member, and the City Manager to issue letters within the scope of these policies. Motion passed unanimously. 3. CONSIDER ANNUAL MEMBERSHIP WITH THE COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) MAYOR EVANS ANNOUNCED SHE MAY HAVE A CONFLICT OF INTEREST ON BUSINESS SESSION ITEM NO. 3 DUE TO A BUSINESS RELATIONSHIP. SHE RECUSED HERSELF AND LEFT THE DAIS DURING THE DISCUSSION AND VOTE ON THIS ITEM. MAYOR PRO TEMPORE RADI SAT AS PRESIDING OFFICER IN THE MAYOR’S ABSENCE. City Manager Spevacek and Management Specialist Villalpando presented the staff report, which is on file in the Clerk’s Office. 10 CITY COUNCIL MINUTES Page 5 of 9 MARCH 7, 2017 PUBLIC SPEAKER: Mr. Joe J. Wallace, CEO and Chief Innovation Officer with CVEP, gave a presentation on CVEP’s membership benefits, 2016 economic impact in the Coachella Valley, business services provided, activities during fiscal year (FY) 2015/16, and objectives for FY 2016/17. Councilmembers discussed CVEP’s Executive Committee and Board; CVEP’s contribution in facilitating the relocation of major organizations and businesses to the Coachella Valley; CVEP’s collaboration with valley businesses in advertising employment opportunities in their newsletter; CVEP’s integration with the Coachella Valley Coalition on events to promote business; services, financial guidance, and training available to entrepreneurs and existing businesses through CVEP’s Business Services Division; CVEP’s ability to facilitate the utilities’ permitting and regulatory process for new businesses; currently available performance metrics and CVEP’s openness and ability to use different metrics, if requested by its members. MOTION --- A motion was made and seconded by Councilmembers Peña/Fitzpatrick directing staff to allocate funds for the CVEP annual membership as part of FY 2017/18 proposed budget. Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Evans). MAYOR EVANS RETURNED TO THE DAIS AT 4:49 P.M. AND RESUMED THE DUTY OF PRESIDING OFFICER FOR THE REMAINDER OF THE MEETING. STUDY SESSION 1. DISCUSS FORMATION OF MEASURE G SALES TAX CITIZEN OVERSIGHT BOARD Finance Director Campos presented the staff report, which is on file in the Clerk’s Office. Councilmembers discussed the Investment Advisory Board’s (IAB) existing duties and responsibilities; expanding the IAB’s duties to include oversight of Measure G funds; the appropriate membership of the board and possible increase from five members to seven, or nine; required professional qualifications for the members; potential impacts on the efficiency and decision-making process of the board due to increased membership; the opportunity for residents and business owners to be involved in the oversight of Measure G funds; the importance of retaining members with institutional knowledge, and; changing the IAB’s name to Financial Advisory Commission (FAC). PUBLIC SPEAKER: George Batavick, La Quinta --- Mr. Batavick said he has served on the IAB for two years and is currently the Chairperson. He noted he is in support of expanding the IAB duties and increasing the membership to seven. PUBLIC SPEAKER: Dick Mills, La Quinta --- Mr. Mills said he serves on the IAB and is in support of expanding the IAB duties to include oversight of Measure G funds. He is also supportive of increasing the membership, but expressed concern that too big of a group would not be very efficient. 11 CITY COUNCIL MINUTES Page 6 of 9 MARCH 7, 2017 PUBLIC SPEAKER: Mark Johnson, La Quinta --- Mr. Johnson said there is a lack of youth involvement in the City and recommended that the Council explore opportunities to attract the City’s youth. Councilmembers discussed that the City used to have a Youth Commission and would like to see youth participation in items that directly impacts them, which could interest them and provide a pathway for youth involvement. Council concurred and directed staff to: 1) Rename the IAB to a commission; 2) Expand the responsibilities of the IAB to include citizen oversight of Measure G fund; 3) Appoint the existing IAB members to the new commission; 4) Expand the membership to seven to allow for greater community involvement and input; 5) Maintain the existing professional qualification requirements --- three member to have financial background, and four general members; and 6) Maintain the existing quarterly meeting schedule, which allows special meeting to be scheduled as needed. 2. DISCUSS SHORT-TERM VACATION RENTAL PROGRAM (STVRP) 2016 PROGRESS AND 2017 GOALS DESIGN AND DEVELOPMENT DIRECTOR JONASSON RECUSED HIMSELF DUE TO OWNING STVRP REVENUE GENERATING PROPERTY. MR. JONASSON LEFT THE COUNCIL CHAMBER DURING THE DISCUSSION OF THIS ITEM. Management Specialist Mignogna, Management Analyst Isaac, Public Safety Manager Mendez, and Code Compliance Supervisor Moreno presented the staff report, which is on file in the Clerk’s Office. Councilmembers discussed the number and type of vacation rental complaints, mostly noise related; repeat offenders and their locations; code compliance officers rotation schedule during the Coachella and Stage Coach festivals, response times, and the collaboration with law enforcement; STVRP application process and inspections; tracking mechanisms for properties located within gated communities; issuing STVRP permits for such properties and the required Homeowner Associations’ approvals; maintaining a list of registered STVRP properties, monitoring them, and addressing the ones that are not registered, and; resident venues to report concerns, the response process, and relevant citations. Councilmembers commended staff for efficiently and constructively managing the STVRP, keeping administrative costs to a minimum, enforcing compliance, and fostering the program’s growth over the last few years; and emphasized the importance of sustaining the program and allowing it to grow organically. Councilmembers further discussed the need to ensure that the outstanding 1,200 non-registered STVRP properties are brought to compliance going forward; the additional staff time needed to do that and the continued monitoring and maintenance of these properties; making the application available online to improve 12 CITY COUNCIL MINUTES Page 7 of 9 MARCH 7, 2017 process efficiency; business license application process; insurance requirements; staff’s efforts to collect residents’ feedback through community workshops, and; available in-house and consultant alternatives to manage the STVRP. Councilmembers supported the proposed name ‘‘Vacation LQ’’; and concurred in their desire to sustain and allow the STVRP to grow organically; and to continue to pursue non-compliant rentals utilizing the processes that currently exist and the resources available. They directed staff to explore and model the areas-phased code compliance approach applied by the Code Compliance Division, and; to research what consultants offer to facilitate these efforts. 3. DISCUSS NORTH LA QUINTA LANDSCAPE RENOVATION DESIGN AND DEVELOPMENT DIRECTOR JONASSON RE-JOINED THE MEETING AT 6:10 P.M. Principal Engineer Wimmer presented the staff report, which is on file in the Clerk’s Office. Councilmembers discussed the accelerated landscape renovation schedule originally reduced from ten to seven years, and now even further to only three years; required additional maintenance for the retention walls; mechanisms used to prioritize the different project areas and make them appealing for bids while ensuring economies of scale to achieve efficiency; identifying appropriate funding sources; importance of community branding; established City priority projects based on information received from the Community Workshop held in January 2017; projects funded with Measure G funds must be reviewed and approved by the citizen oversight committee; public safety component; potential savings of water, maintenance, and future increase of construction cost and wages; suitable areas for art placements; and the prominence of refreshing the community’s parkways. PUBLIC SPEAKER: Mr. Chris Hermann, Palm Desert -- - Mr. Hermann, Consultant with Hermann Design Group, answered Council’s questions regarding potential future cost savings, maintenance, lighting, and plant and art placement. PUBLIC HEARINGS COUNCILMEMBER PEÑA ANNOUNCED HE MAY HAVE A CONFLICT OF INTEREST DUE TO THE PROXIMITY OF HIS PROPERTY TO THE PROJECT PROPOSED BY PUBLIC HEARING ITEM NO. 1. HE RECUSED HIMSELF AND LEFT THE DAIS DURING THE DISCUSSION AND VOTE ON THIS ITEM. 1. ADOPT A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE OLD TOWN LA QUINTA SPECIFIC PLAN 2016-0002 (SP 2002-058) REMOVING THE VILLAS AT OLD TOWN PART B AND FIND THE SPECIFIC PLAN AMENDMENT EXEMPT PURSUANT TO CALIFORNIA ENVIRONMENTAL QUALITY ACT SECTION 15183 13 CITY COUNCIL MINUTES Page 8 of 9 MARCH 7, 2017 PROJECTS CONSISTENT WITH A COMMUNITY PLAN, GENERAL PLAN OR ZONING [RESOLUTION NO. 2017-008] Associate Planner Flores presented the staff report, which is on file in the City Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:48 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:48 P.M. MOTION --- A motion was made and seconded by Councilmembers Radi/Fitzpatrick to adopt Resolution No. 2017-008 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SPECIFIC PLAN AMENDMENT TO REMOVE THE VILLAS AT OLD TOWN PART B FROM THE OLD TOWN SPECIFIC PLAN, AND FIND THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT CASE NUMBER: SPECIFIC PLAN 2016-0002 (SP 2002-058, AMENDMENT 2) APPLICANT: CITY OF LA QUINTA Motion passed: ayes 4, noes 0, abstain 0, absent 1 (Peña). DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. City Attorney Irhke provided an update on the recent court ruling regarding emails and text messages from personal devises that deal with public business are subject to the Public Records Act and guidance criteria provided by the courts for these communications. MAYOR’S AND COUNCIL MEMBER’S ITEMS Councilmembers discussed strategies to attract youth involvement and to obtain feedback and recommendations from the local school districts. Councilmembers discussed the successful turn out for the State of the City and the unveiling of the SilverRock development’s major hotel brands --- Montage La Quinta and Pendry La Quinta. Councilmember Radi mentioned the successful turn-out of the 31st annual La Quinta Art Festival; Council is looking forward to seeing the art piece selected by Councilmembers Fitzpatrick and Sanchez installed; commended staff for organizing the X-Park probe which was very informative and generated a lot of discussion; the mural unveiling at Harry S. Truman Elementary School; and the memorial service for Mr. John Polak at Saint Francis Church. He noted Mr. Polak was a Navy Officer and a 14 CITY COUNCIL MINUTES Page 9 of 9 MARCH 7, 2017 respected gentleman who was always encouraging and supportive of Council and the work of the City. Mayor Evans along with Lieutenant Walton welcomed the California Parks Association who held a safety, disaster preparedness, and crime prevention conference at the Embassy Suites hotel. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2017, Mayor Evans reported on her participation in the following organizations meeting: CVAG EXECUTIVE COMMITTEE La Quinta’s representative for 2017, Councilmember Radi reported on his participation in the following organization meeting: SUNLINE TRANSIT AGENCY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 7:11 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 8:30 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session on Item No. 2 that require reporting pursuant to Government Code section 54957.1 (Brown Act). ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 8:31 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Deputy City Clerk City of La Quinta, California 15 16 CITY COUNCIL MINUTES Page 1 of 7 MARCH 21, 2017 CITY COUNCIL MINUTES TUESDAY, MARCH 21, 2017 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA – None CONFIRMATION OF AGENDA Councilmember Peña stated that he has a potential conflict of interest on Closed Session Item No. 4 due to his work for a contractor who does business with Frontier Communications so he will be absent for the discussion on that item. CLOSED SESSION 1.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNs 770-200-026; 776-150-021; 776-150-023; 770- 060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060- 062; 777-490-004; 777-490-006; 777-490-007; 777-490-012; 777-490- 014 CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: ROBERT S. GREEN, SILVERROCK DEVELOPMENT COMPANY UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR THE SALE OF REAL PROPERTY 2.CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 46300 DUNE PALMS ROAD (APN 600-030-019) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: ENGLISH CONGREGATION OF JEHOVAH’S WITNESSES UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT OF THE PROPERTY IDENTIFIED 3.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) ALVERIZ ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161; BARTON ET AL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1505200 CONSENT CALENDAR ITEM NO. 2 17 CITY COUNCIL MINUTES Page 2 of 7 MARCH 21, 2017 4. Councilmember Peña left the Closed Session room during the discussion on this item >>> CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 78150 AVENIDA LA FONDA (APN 770-124-006) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: FRONTIER COMMUNICATIONS UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT OF THE PROPERTY IDENTIFIED 5. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957, TITLE: POLICE CHIEF (CONTRACT CITY OFFICER) COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: No actions were taken in Closed Session on Item No. 1 that require reporting pursuant to Government Code section 54957.1 (Brown Act). Discussion on Closed Session Item Nos. 2, 3, 4, and 5 were not concluded so the Council will re-enter Closed Session at the end of the open session portion of the meeting. PLEDGE OF ALLEGIANCE Councilmember Fitzpatrick led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Susan Francis, Representing the Ophelia Project – Ms. Francis thanked the City for the exhibit space at City Hall for the Ophelia Project participants to display their works of art, and invited all present to their April 27th luncheon. PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson showed a short video containing photos of the desert’s super bloom taken during local hikes. He said he is applying for a $100,000 grant from the Desert Sun newspaper to be used to attract youth to local hiking. PUBLIC SPEAKER: Victory Grund, owner Old Town Artisan Studio, La Quinta (OTAS) – Ms. Grund thanked the Council for their support over the years, and introduced OTAS’s new Executive Director Thomas Burns from Carmel, California. PUBLIC SPEAKER: Steve Richardson, La Quinta – Mr. Richardson spoke in favor of making solar more economical for residents to install and asked the Council to work 18 CITY COUNCIL MINUTES Page 3 of 7 MARCH 21, 2017 with Imperial Irrigation District to make solar more reasonable for its La Quinta customers. [Mr. Richardson’s written comments are on file in the City Clerk’s Office.] ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR 1. ADOPT ORDINANCE NO. 555 AT SECOND READING AMENDING CHAPTER 5.90 AND ADDING CHAPTER 5.91 TO THE LA QUINTA MUNICIPAL CODE, RELATING TO REGULATION OF DELIVERY OF MEDICAL CANNABIS IN THE CITY OF LA QUINTA AND CONFORMING AMENDMENT PURSUANT TO STATE ADULT USE OF MARIJUANA ACT 2. ADOPT RESOLUTION TO AMEND FINANCIAL SERVICES ANALYST CLASSIFICATION; ACCOUNTING MANAGER WORKING TITLE AND CLASSIFICATION TO SENIOR ACCOUNTANT; AND CREATE JUNIOR ACCOUNTANT POSITION [RESOLUTION NO. 2017-009] 3. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2016/17 TREASURER’S REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2016 4. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING AND COMMUNICATIONS SUPERVISOR/PUBLIC INFORMATION OFFICER TO ATTEND THE CALIFORNIA ASSOCIATION OF PUBLIC INFORMATION OFFICIALS CONFERENCE IN SAN DIEGO, CALIFORNIA, APRIL 3-6, 2017 5. APPROVE DEMAND REGISTERS DATED FEBRUARY 27, MARCH 3, MARCH 6, AND MARCH 10, 2017 MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to approve the Consent Calendar as recommended, with Item No. 2 adopting Resolution No. 2017-009. Motion passed unanimously. BUSINESS SESSION 1. ADOPT A RESOLUTION CALLING FOR THE INTRODUCTION FOR FIRST READING OF AN ORDINANCE TO FULFILL THE OVERSIGHT OBLIGATIONS MANDATED BY MEASURE G AND ORDINANCE 540 BY RECONSTITUTING THE INVESTMENT ADVISORY BOARD TO EXPAND ITS SIZE AND DUTIES AND CHANGE ITS NAME TO FINANCIAL ADVISORY COMMISSION [RESOLUTION NO. 2017-010 and ORDINANCE NO. 556] City Clerk Maysels presented the staff report, which is on file in the Clerk’s Office. 19 CITY COUNCIL MINUTES Page 4 of 7 MARCH 21, 2017 Councilmembers discussed the new name proposed for the Investment Advisory Board and flexibility in the size of the Commission provided by the Ordinance. MOTION – A motion was made and seconded by Councilmembers Radi/Peña to adopt Resolution No. 2017-010 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CALLING FOR AN ORDINANCE TO AMEND CHAPTER 2.70 OF THE MUNICIPAL CODE TO EXPAND THE MEMBERSHIP AND DUTIES AND CHANGE THE NAME OF THE INVESTMENT ADVISORY BOARD TO THE FINANCIAL ADVISORY COMMISSION IN ORDER TO FULFILL THE CITIZEN OVERSIGHT DUTIES SET FORTH IN MEASURE G AND ORDINANCE 540 Motion passed unanimously. MOTION --- A motion was made and seconded by Councilmembers Radi/Peña to take up Ordinance No. 556 by title and number only and waive further reading. Motion passed unanimously. City Clerk Maysels read the following title of Ordinance No. 556 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.70 OF THE MUNICIPAL CODE TO EXPAND THE MEMBERSHIP AND DUTIES AND CHANGE THE NAME OF THE INVESTMENT ADVISORY BOARD TO THE FINANCIAL ADVISORY COMMISSION IN ORDER TO FULFILL THE CITIZEN OVERSIGHT DUTIES SET FORTH IN MEASURE G AND ORDINANCE 540 MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to introduce at first reading Ordinance No. 556 as recommended. Motion passed unanimously. STUDY SESSION 1. DISCUSSION ON RESIDENT ACCESS AND RATES AT SILVERROCK RESORT City Economist/Consultant Jon McMillen presented the staff report, which is on file in the Clerk’s Office. Randy Duncan, General Manager, SilverRock Golf Course provided background on resident cards and use at SilverRock. PUBLIC SPEAKER: Hank Goodman, La Quinta – Mr. Goodman said he spoke as representative for more than 50 full-time and part-time residents. He requested changes to the proposed resident arrangements such as the ability to reserve tee times ten days in advance; change the midnight access to reservations to 7 a.m., and; permit residents to book in blocks for consecutive tee times so groups can play. He noted that holding 30% of tee times for residents was sufficient but the times should be distributed differently. [Mr. Goodman’s written comments are on file in the City Clerk’s Office.] 20 CITY COUNCIL MINUTES Page 5 of 7 MARCH 21, 2017 PUBLIC SPEAKER: Mark Johnson, La Quinta – Mr. Johnson read excerpts from the 8- page document he submitted in advance of the meeting [on file in the City Clerk’s Office]. He had three primary recommendations: implement the Advisory Board’s remaining recommendations; implement the unfinished recommendations submitted by the ad hoc resident golfers’ report of June 2016, and; analyze and develop a new tee time system. PUBLIC SPEAKER: Rick Robertson, La Quinta – Mr. Robertson spoke in support of changing the midnight opening for resident tee time reservations; improving resident access before the new hotels open in 2019; getting creative by negotiating with other courses for resident use and rates, and; in support of a resident golf advisory committee. PUBLIC SPEAKER: Greg Lindsay, La Quinta – Mr. Lindsay spoke in support of setting aside 30% of tee times for residents; changing the booking time from midnight, and; establishing a golf advisory committee. PUBLIC SPEAKER: Steve Rosen, La Quinta – Mr. Rosen recommended that the Council refer this matter to the new Financial Advisory Commission for financial review and examination for any missed economic opportunities. PUBLIC SPEAKER: Chris Brannigan, La Quinta – Mr. Brannigan spoke in favor of changing the resident reservation site time from midnight to 5 p.m.; including in the financial analysis, the cost of losing residents to area courses due to inability to secure reasonable tee times; researching resident access and rates in other valley cities, and; raising the resident card fee as outlined in the report. PUBLIC SPEAKER: Gordon Johansen, La Quinta – Mr. Johansen asked about City revenue from property taxes and transient occupancy taxes currently and post SilverRock development. City Manager Spevacek and City Consulting Economist McMillen provided the information. PUBLIC SPEAKER: Richard Spinelli, La Quinta – Mr. Spinelli asked about building a second golf course. Mayor Evans explained the background and financial limits for creating a second course. Councilmembers discussed the 3,488 resident cards issued for SilverRock course; changing the online booking start time from midnight; seeking input on the matter from both resident golfers and resident non-golfers; openness to extending booking to seven days out; connecting the 25 golf courses in La Quinta via a consortium or exchange; residents willingness to pay more for resident cards if they get more; no resident fee increases have occurred since the course opened in 2005; asking the Financial Advisory Commission and/or the Community Services Commission to examine course access and rates and provide recommendations to Council, and; the value of citizen input. 21 CITY COUNCIL MINUTES Page 6 of 7 MARCH 21, 2017 PUBLIC SPEAKER: Hank Goodman, La Quinta – Mr. Goodman suggested an economic feasibility study be done to determine if building another nine or 18 holes would break even. City Manager Spevacek explained that such a study has been done with the finding that neither 9 nor 18 holes are economically feasible for the City to build since the loss of redevelopment funds and the legal requirement for municipalities to pay prevailing wages for all its capital projects. PUBLIC HEARINGS – None DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. City Attorney’s Department Report: ELECTRICITY NET-ENERGY METERING AND LOCAL REGULATION FOR IRRIGATION DISTRICT PROVIDERS City Attorney Ihrke summarized the report. PUBLIC SPEAKER: Lea Goodsell, Vice President of Renova Solar Energy Corp., Palm Desert – Ms. Goodsell spoke against Imperial Irrigation District’s (IID) net-billing program because it halts residents incentive to install solar-produced power. [Ms. Goodsell’s written remarks are on file in the City Clerk’s Office.] PUBLIC SPEAKER: Tracy Sheehan, La Quinta resident and employee of Renova Solar – Ms. Sheehan spoke in favor of urging IID to return to the net-metering program. Council expressed their dissatisfaction with IID imposing programs and eliminating options on its La Quinta customers without any customer input or representation; the inability of the City to enforce any directive on IID; the need for the City to monitor the County’s solution to this matter and join or mirror its language and enforcement arrangement, and; the need for all elected officials to stand up to IID until all its customers are given a voice. MAYOR’S AND COUNCIL MEMBER’S ITEMS Councilmember Radi noted that he toured the 9/11 memorial in New York City and found it to be a very powerful experience. He reported that the 9/11 memorial registry in New York City includes La Quinta’s 9/11 memorial located in Civic Center Park. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2017, Mayor Evans reported on her participation in the following organizations meeting:  EAST VALLEY COALITION  ECONOMIC DEVELOPMENT SUBCOMMITTEE 22 CITY COUNCIL MINUTES Page 7 of 7 MARCH 21, 2017 La Quinta’s representative for 2017, Councilmember Fitzpatrick reported on her participation in the following organization meeting:  COACHELLA VALLEY MOUNTAINS CONSERVANCY  COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE La Quinta’s representative for 2017, Councilmember Peña reported on his participation in the following organization meeting:  CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE  COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE La Quinta’s representative for 2017, Councilmember Radi reported on his participation in the following organization meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)  SUNLINE TRANSIT AGENCY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:24 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:45 P.M. WITH ALL MEMBERS PRESENT EXCEPT COUNCILMEMBER PEÑA City Attorney Ihrke reported that Councilmember Peña recused himself, left the room and did not participate in Closed Session Item No. 4 due to a potential conflict of interest, i.e. source of income, as he works for a contractor who does business with Frontier Communications. City Attorney Ihrke also reported that no actions were taken in Closed Session on any items that require reporting pursuant to Government Code section 54957.1 (Brown Act). ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Radi to adjourn at 7:46 p.m. Motion passed: ayes 4, noes 0, absent 1 (Peña). Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California 23 24 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 556 ON SECOND READING AMENDING CHAPTER 2.70 OF THE MUNICIPAL CODE TO EXPAND THE MEMBERSHIP AND DUTIES AND CHANGE THE NAME OF THE INVESTMENT ADVISORY BOARD TO THE FINANCIAL ADVISORY COMMISSION IN ORDER TO FULFILL THE CITIZEN OVERSIGHT DUTIES SET FORTH IN MEASURE G (ORDINANCE NO. 540) RECOMMENDATION Adopt Ordinance No. 556 on second reading. EXECUTIVE SUMMARY On March 21, 2017, Council introduced Ordinance No. 556 on first reading amending Chapter 2.70 of the Municipal Code to expand the membership and duties and change the name of the Investment Advisory Board to the Financial Advisory Commission in order to fulfill the citizen oversight duties set forth in Measure G (Ordinance No. 540). La Quinta voters approved Measure G imposing a one percent transactions and use tax (1% tax) at the November 8, 2016, general election. Ordinance No. 540 requires a citizen oversight committee be established to review revenue generated by the 1% tax and expenditures made from the 1% tax revenue. FISCAL IMPACT The current Investment Advisory Board Members are eligible to receive $75 per member, per meeting attended. If membership is increased from five to seven, an additional $900 will be budgeted to cover two new Members for four quarterly meetings plus an allowance for two special meetings per year. BACKGROUND/ANALYSIS La Quinta voters approved Measure G imposing 1% tax at the November 8, 2016, general election, which requires a citizen oversight committee be established to review the generated revenue and expenditures made. On March 7, 2017, during a study session, Council discussed the formation of the citizen oversight committee and directed staff to revise the Municipal Code Chapter 2.70 Investment Advisory Board to change the name from a “board” to a “commission,” expand the membership from 5 to 7, and add the responsibilities of the 1% tax oversight committee. On March 21, 2017, Council introduced Ordinance No. 556 on first reading, which reflected these changes. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 3 25 26 ORDINANCE NO. 556 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.70 OF THE MUNICIPAL CODE TO EXPAND THE MEMBERSHIP AND DUTIES AND CHANGE THE NAME OF THE INVESTMENT ADVISORY BOARD TO THE FINANCIAL ADVISORY COMMISSION IN ORDER TO FULFILL THE CITIZEN OVERSIGHT DUTIES SET FORTH IN MEASURE G AND ORDINANCE 540 WHEREAS, in June 2015, the City Council appointed 14 resident volunteers to an Advisory Committee to evaluate the City’s current and long-term financial position; and WHEREAS, in January 2016, the Advisory Committee submitted its Final Report, determining the City’s current 10-year planning period projection shows a $50 million deficit; and WHEREAS, the Advisory Committee in its Final Report recommended, among other items, a City-based 1% sales tax increase, subject to voter approval and if approved, subject to review by a citizen oversight committee; and WHEREAS, the Advisory Committee recommended the sales tax be a “general tax” to be used to fund general City services, programs, and projects; and WHEREAS, on May 17, 2016, the City Council adopted Ordinance No. 540 imposing a one percent transactions and use tax (“1% tax”), and called for the measure (Measure G) to be placed on November 8, 2016 general election ballot asking the City’s qualified electors to approve the 1% tax; and WHEREAS, at the November 8, 2016 general election, Measure G was passed with 54.73% voter approval (8,233 of 15,042 voted yes); and WHEREAS, Ordinance 540 establishing the 1% tax went into effect December 16, 2016 – ten days after the City Council certified the official canvass of election results for the General Municipal Election held November 8, 2016; and WHEREAS, implementation of the 1% tax will begin April 1, 2017 by the State Board of Equalization with associated revenues transferred to the City quarterly thereafter; and WHEREAS, Ordinance No. 540, Section 2 states: “CITIZEN OVERSIGHT. After this Ordinance [No. 540] becomes effective, the City Council for the City of La Quinta, at an open and public regular or special meeting, shall adopt a resolution that establishes a process to ensure that the revenue received by the one percent (1%) transactions and 27 Ordinance No. 556 Municipal Code Chapter 2.70 revisions Adopted: April 4, 2017 Page 2 of 5 use tax imposed under this Ordinance will be subject to annual review by an independent citizen oversight committee, and will remain used for the provision of services, programs and capital projects in the City of La Quinta”; and WHEREAS, the ballot question placed on the November 8, 2016 ballot before voters was: “Shall an ordinance providing revenue, which the State cannot take, to be used locally for police protection; projects such as parks, streets, landscaping and flood control; programs attracting businesses; youth/senior services; sports/recreation programs; preserving property values and quality of life, by setting a permanent 1% transactions (sales) and use tax, subject to citizen oversight, raising six million dollars annually (estimated), with all funds dedicated to general City services, programs and projects, be adopted?”; and WHEREAS, during a study session at the March 7, 2017 City Council meeting, the Council discussed the formation of a citizen oversight committee and provided direction for its parameters; WHEREAS, the City finds that it is in the best interests of its citizens to expand the size and duties of the Investment Advisory Board to include 1% tax oversight responsibilities, and to change the name to the Financial Advisory Commission; NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Adoption. Chapter 2.70 of the Code entitled INVESTMENT ADVISORY BOARD is deleted in its entirety and replaced with revised Chapter 2.70 attached hereto as “Exhibit A”. SECTION 2. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. SECTION 3. Effective Date: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. Posting: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the permanent record of Ordinances of the City of La Quinta. 28 Ordinance No. 556 Municipal Code Chapter 2.70 revisions Adopted: April 4, 2017 Page 3 of 5 PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ____ day of April 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _____________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 29 30 Ordinance No. 556 Municipal Code Chapter 2.70 revisions Adopted: April 4, 2017 Page 4 of 5 EXHIBIT A Chapter 2.70 FINANCIAL ADVISORY COMMISSION 2.70.010 General rules regarding the financial advisory commission. Except as set out below, see Chapter 2.06 for general provisions. 2.70.020 Number of members. The Financial Advisory Commission (FAC) shall initially consist of seven members appointed by, and serving at the will of the city council. The city council may increase or decrease the number of members from time to time but in no event shall the membership exceed nine members or be less than five members. 2.70.030 Qualifications of members. A. In addition to the qualification requirements set forth in Section 2.06.040 of this code, a minimum of three of the members shall be finance professionals and shall have a verifiable background in finance and/or securities, preferably with knowledge and/or experience in markets, financial controls and accounting for securities. B. For those applying for the professional position, background information will be requested and potential candidates must agree to a background check and verification by the city manager or designee. 2.70.040 Powers and duties. A. The principal functions of the FAC are: 1. Review at least annually the city’s investment policy and recommend appropriate changes; 2. Review at least quarterly the treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 3. Receive and consider other reports provided by the city treasurer; 4. Meet with the independent auditor after completion of the annual audit of the city’s financial statements, and receive and consider the auditor’s comments on auditing procedures, internal controls, and findings for cash and investment activities; 5. Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the city of La Quinta. 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers. B. The FAC will report to the city council after each meeting either in person or through correspondence at a regular city council meeting. 2.70.050 References to the Investment Advisory Board. If any other chapter(s) or section(s) in this code refers to the Investment Advisory Board, that chapter(s) or section(s) shall be deemed to refer to the Financial Advisory Commission established by the ordinance amending chapter 2.70 of this code. 31 Ordinance No. 556 Municipal Code Chapter 2.70 revisions Adopted: April 4, 2017 Page 5 of 5 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 556 which was introduced at a regular meeting on the 21st day of March, 2017, and was adopted at a regular meeting held on the 4th day of April, 2017, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2014-013. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California 32 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PARKS SUPERINTENDENT TO ATTEND THE PLAYGROUND SAFETY INSPECTOR CERTIFICATION COURSE IN LAKEWOOD, CALIFORNIA, APRIL 18-20, 2017 RECOMMENDATION Authorize overnight travel for the Parks Superintendent to attend the Playground Safety Inspector Certification Course in Lakewood, California, April 18-20, 2017. EXECUTIVE SUMMARY The Certified Playground Safety Inspector (CPSI) Course provides comprehensive training on playground safety and certification for playground inspectors. FISCAL IMPACT Estimated cost is $1,300, which includes registration, travel, lodging, parking and meals. Funds are available in the 2016/17 Parks Maintenance budget (Account No. 101-3005- 60320). BACKGROUND/ANALYSIS The California Park & Recreation Society (CPRS) offers a playground safety inspector course and certification to promote a safe play environment. The CPSI certification course is designed to train parks and recreation professionals to: Identify hazards on public playground equipment and grounds; Rank hazards according to injury potential; Apply knowledge gained to remove hazards; and Establish a system of inspections and maintenance. Upon successful completion of the course exam, participants are certified with the National Recreation & Park Association and renewal is required every three years. The City does not have a certified playground safety inspector. ALTERNATIVES The Council could deny this travel request, however, this alternative is not recommended as currently the City does not have a certified playground safety inspector. Prepared by: Robert Ambriz, Jr., Parks Superintendent Approved by: Steve Howlett, Facilities Director CONSENT CALENDAR ITEM NO. 4 33 34 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: ACCEPT ART DONATION FROM MARLA NELSON RECOMMENDATION Accept art donation from Marla Nelson. EXECUTIVE SUMMARY •Andrew Nelson was a local artist and resident, and his daughter wishes to donate a painting to the City. •The Community Services Commission unanimously approved the Cactus Garden in La Quinta painting, which would be placed at the Wellness Center. FISCAL IMPACT Site preparation costs will be approximately $100 paid from the Art in Public Places (APP) fund (207-0000-74800). BACKGROUND/ANALYSIS Andrew Nelson was a famous artist who resided in La Quinta from 1970 to 1996. He produced many figurative and abstract paintings while also directing advertising campaigns for Ford Motor Co., RCA, and Eastman Kodak. In 2016, some of Mr. Nelson’s artwork was featured in the Community Gallery at La Quinta City Hall. Marla Nelson, his daughter, has offered to donate one of three paintings to the permanent APP collection inside the Wellness Center. Each painting has an estimated value of approximately $4,500 each (Attachment 1). On March 13, the Community Service Commission unanimously agreed and recommended the Cactus Garden in La Quinta painting for placement at the Wellness Center. The artwork would be installed in 2 to 3 weeks. ALTERNATIVES Council may select an alternate painting and/or not accept this donation. Prepared by: Christina Calderon, Community Programs & Wellness Supervisor Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Nelson Paintings CONSENT CALENDAR ITEM NO. 5 35 36 37 38 39 40 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 17 AND 24, 2017 RECOMMENDATION Approve demand registers dated March 17 and 24, 2017. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 14,130,677.92$ Successor Agency of RDA 9,020.00$ Housing Authority 7,563.24$ Housing Authority Commission -$ 14,147,261.16$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for March 17 and March 24, 2017. Warrants Issued: 114315-114376 1,220,331.19$ 114377-114465 206,686.29$ Voids -$ Wire Transfers 12,516,803.80$ Payroll Tax transfers 40,128.12$ PR Ck 37186 & Direct Dep.163,311.76$ 14,147,261.16$ CONSENT CALENDAR ITEM NO. 6 41 The most significant expenditures on the demand register listed above are as follows: Account Name Amount La Quinta Farms PM10-Dust Control 23,750.00$ Vacant Land Dust Control Desert Concepts Parks 25,350.25$ La Quinta Park Construction Paint Project Pacific West Air HVAC 31,000.00$ La Quinta Library HVAC Conditioning Controls Three Peaks Construction 48,075.05$ City Hall ADA Corporation Improvements Riverside County Sheriff Various 1,006,575.30$ Dec -Police Service PurposeVendor Wire Transfers: Nine wire transfers totaled $12,516,803.80. Of this amount, $10,059,559.76 was to First Empire, $2,154,676.03 for land purchase and $262,398.56 for Landmark Golf. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Karla Campos, Finance Director Attachments: 1. Demand Registers 2.Wire Transfers 42 3/16/2017 7:54:22 PM Page 1 of 6 Demand Register City of La Quinta, CA Packet: APPKT01051 - DA 03/17/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -23.50Sales Taxes Payable03/07/17- WC GYM WIPES TAX1143152XL CORPORATION 101-0000-20304 429.13Operating Supplies03/07/17- WC GYM WIPES1143152XL CORPORATION 101-3002-60420 959.04Temporary Agency Services02/24/17- TEMP ACCOUNTANT114316ACCOUNTEMPS 101-1006-60125 327.19Utilities - GasFS#32 PROPANE114318AMERIGAS 101-3008-61100 -327.19Utilities - GasFS#32 PROPANE114318AMERIGAS 101-2002-61100 106.92Utilities - GasFS#32-PROPANE 2/1/15-1/31/16114318AMERIGAS 101-3008-61100 -106.92Utilities - GasFS#32-PROPANE 2/1/15-1/31/16114318AMERIGAS 101-2002-61100 113.14Utilities - Gas02/28/17- FS #32 PROPANE FUEL114318AMERIGAS 101-3008-61100 112.50Marketing & Tourism Promoti…01/10/17- WEST JET GRAPHIC DESIGN114319ARK CONNECTS LLC 101-3007-60461 -83.47Sales Taxes Payable03/01/17- BATTERS BOX MATS TAX114320BATTING CAGES INC 101-0000-20304 60.00Leisure Enrichment03/10/17- CLASS REFUND114321BLABER, JEAN 101-0000-42200 765.00Boys & Girls Club12/01/16-03/13/17- BOYS & GIRLS CLUB …114322BOYS & GIRLS CLUB OF COACH…101-3001-60135 4,918.00Professional ServicesEMPG FY16 - G557 RAPID ASSESSMENT …114324CALIFORNIA SPECIALIZED TRAI…101-2002-60103 32.00Leisure Enrichment03/08/17- CLASS REFUND114326CICUREL, RALPH 101-0000-42200 2,032.00MSHCP Mitigation Fee02/2017- MITIGATION FEE FOR C.V. MSHC…114328COACHELLA VALLEY CONSERV…101-0000-20310 -20.32CVMSHCP Admin Fee02/2017- ADMIN FEE FOR CVMSHCP PRO…114328COACHELLA VALLEY CONSERV…101-0000-43631 285.95Utilities - Water -Pioneer Park02/27/17- WATER SERVICE CYCLE 05-75114329COACHELLA VALLEY WATER DI…101-3005-61207 257.90PM 10 - Dust Control02/22/17- DUST CONTROL CYCLE 07-01114329COACHELLA VALLEY WATER DI…101-7006-60146 890.00Consultants03/03/17- TRAFFIC COUNTS HERRERA/VE…114330COUNTS UNLIMITED INC 101-6001-60104 440.00Consultants03/03/17- TRAFFIC COUNTS MONTICELLO/…114330COUNTS UNLIMITED INC 101-6001-60104 400.00Materials - Irrigation & Light R…03/01/17- SIDEWALK REPAIR114331CUSH TILE 101-3005-60424 267.92Citywide Conf Room Supplies03/13/17- COFFEE SUPPLIES114332DAIOHS FIRST CHOICE SERVICES 101-1007-60403 509.58Administrative Citation Services02/2017- PARKING CITATION PROCESSING114333DATA TICKET, INC.101-6004-60111 33.81Travel & Training02/23-02/24/17- EXCEL TRAINING114334DELGADO, JESSICA 101-1006-60320 11,803.04Animal Shelter Contract Service01/2017- ANIMAL CONTROL SERVICES114335DEPARTMENT OF ANIMAL SER…101-6004-60197 192.82Repair & Maintenance02/21/17- PAINT FOR CITY BLDG114337DUNN-EDWARDS CORPORATI…101-3008-60691 42.69LQ Park Building03/01-03/31/17- LQ PARK PHONE114339FRONTIER COMMUNICATIONS…101-3005-60554 34.16Phone - Sports Complex02/28-03/27/17- SPORTS COMPLEX114339FRONTIER COMMUNICATIONS…101-3005-61303 85.79Utilities - Gas01/19-02/17/17- FS #32 GAS114340GAS COMPANY, THE 101-2002-61100 41.86Fire Station01/31-02/27/17- FS #93 VALVES114341HOME DEPOT CREDIT SERVICES 101-2002-60670 86.39Fire Station01/31-02/27/17- FS#32 GRILL PARTS114341HOME DEPOT CREDIT SERVICES 101-2002-60670 12.81Fire Station01/31-02/27/17- FS #93 SUPPLIES114341HOME DEPOT CREDIT SERVICES 101-2002-60670 32.30Fire Station01/31-02/27/17- FS#93 SHOWER HEAD114341HOME DEPOT CREDIT SERVICES 101-2002-60670 128.22Fire Station01/31-02/27/17- FS #93 FAUCET114341HOME DEPOT CREDIT SERVICES 101-2002-60670 862.92Fire Station01/31-02/27/17- FS#32 GRILL114341HOME DEPOT CREDIT SERVICES 101-2002-60670 120.34Landscape Improvements01/31-02/27/17- CC FLOWERS114341HOME DEPOT CREDIT SERVICES 101-3005-60113 13.36Supplies-Graffiti01/31-02/27/17- SUPPLIES114341HOME DEPOT CREDIT SERVICES 101-3005-60423 6.68Supplies-Graffiti01/31-02/27/17- SUPPLIES114341HOME DEPOT CREDIT SERVICES 101-3005-60423 17.81Supplies-Graffiti01/31-02/27/17- CLEANING SUPPLIES114341HOME DEPOT CREDIT SERVICES 101-3005-60423 31.03Supplies-Graffiti01/31-02/27/17- PAINT FOR COVE OASIS114341HOME DEPOT CREDIT SERVICES 101-3005-60423 117.57Supplies-Graffiti01/31-02/27/17- LAWN RAKES & GLOVES114341HOME DEPOT CREDIT SERVICES 101-3005-60423 94.36Supplies-Graffiti01/31-02/27/17- FENCE REPAIR114341HOME DEPOT CREDIT SERVICES 101-3005-60423 13.04Materials - Irrigation & Light R…01/31-02/27/17- PVC PIPE114341HOME DEPOT CREDIT SERVICES 101-3005-60424 378.17Materials - Irrigation & Light R…01/31-02/27/17- GRINDER & TOOLS114341HOME DEPOT CREDIT SERVICES 101-3005-60424 30.49Materials - Irrigation & Light R…01/31-02/27/17- DRAIN AUGER114341HOME DEPOT CREDIT SERVICES 101-3005-60424 54.53Materials - Irrigation & Light R…01/31-02/27/17- HEAT GUN114341HOME DEPOT CREDIT SERVICES 101-3005-60424 197.10Materials - Irrigation & Light R…01/31-02/27/17- LAWN RAKE & LADDER114341HOME DEPOT CREDIT SERVICES 101-3005-60424 15.94Materials - Irrigation & Light R…01/31-02/27/17- SAW BLADE114341HOME DEPOT CREDIT SERVICES 101-3005-60424 166.57Materials - Irrigation & Light R…01/31-02/27/17- VALVE BOXES114341HOME DEPOT CREDIT SERVICES 101-3005-60424 41.96Materials - Irrigation & Light R…01/31-02/27/17- DRILL SOCKET114341HOME DEPOT CREDIT SERVICES 101-3005-60424 4.82Materials - Irrigation & Light R…01/31-02/27/17- GRINDER TOOL114341HOME DEPOT CREDIT SERVICES 101-3005-60424 300.49Small Tools/Equipment01/31-02/27/17- POWER DRILL & BITS114341HOME DEPOT CREDIT SERVICES 101-3005-60432 -413.67Small Tools/Equipment01/31-02/27/17- RETURN ITEM114341HOME DEPOT CREDIT SERVICES 101-3008-60432 Attachment 1 43 Demand Register Packet: APPKT01051 - DA 03/17/17 3/16/2017 7:54:22 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 155.16Repair & Maintenance01/31-02/27/17- THERMOSTAT COVER & …114341HOME DEPOT CREDIT SERVICES 101-3008-60691 64.89Repair & Maintenance01/31-02/27/17- BOLTS & SCREWS114341HOME DEPOT CREDIT SERVICES 101-3008-60691 4.36Repair & Maintenance01/31-02/27/17- SPORTS COMPLEX REPAI…114341HOME DEPOT CREDIT SERVICES 101-3008-60691 23.90Repair & Maintenance01/31-02/27/17- FURNITURE STAIN OIL114341HOME DEPOT CREDIT SERVICES 101-3008-60691 6.50Repair & Maintenance01/31-02/27/17- CITY HALL REPAIRS114341HOME DEPOT CREDIT SERVICES 101-3008-60691 720.00Map/Plan CheckingON-CALL ENGINEERING PLAN CHECK SVCX114345INTERWEST CONSULTING GR…101-7002-60183 23,750.00PM 10 - Dust ControlVACANT LAND DUST CONTROL114346LA QUINTA FARMS LLC 101-7006-60146 140.00Travel & Training03/13/17- LEAGUE OF CITIES MEETING114347LEAGUE OF CALIFORNIA CITIES 101-1001-60320 35.00Travel & Training03/13/17- LEAGUE OF CITIES MEETING114347LEAGUE OF CALIFORNIA CITIES 101-1002-60320 25.00Administrative Citation Services12/02/16- PARKING CITATION REFUND114348LESNANSKY, EDWARD 101-6004-60111 28.02Repair & Maintenance03/06/17- KEYS FOR ELEVATOR114349LOCK SHOP INC, THE 101-3008-60691 76.00Miscellaneous Permits03/03/17- REFUND PERMIT OVERPAYMENT114350MACKENZIE, DONALD 101-0000-42404 154.75Mobile/Cell Phones02/2017- SATELLITE PHONES114351NI GOVERNMENT SERVICES INC 101-2002-61304 672.00Temporary Agency Staff02/24/17- TEMP PERMIT TECH114352OFFICE TEAM 101-6006-60125 1,000.00Temporary Agency Services03/06/17- TEMP OFFICE ASSISTANT114352OFFICE TEAM 101-6004-60125 840.00Temporary Agency Services03/03/17-TEMP OFFICE ASSISTANT114352OFFICE TEAM 101-6004-60125 328.93Civic Center Lake Maintenance02/14/17- REPAIR LEAKING LAKE PUMP114353PALM SPRINGS PUMP INC 101-3005-60117 27.22Credit Card Fees02/2017- CREDIT CARD FEES114355PLUG & PAY TECHNOLOGIES I…101-3003-60122 425.62Office Supplies02/11/17- VARIDESK114356RADEVA, MONIKA 101-1005-60400 1,200.00Map/Plan Checking03/06/17- PLAN CHECK FPM 2016-0005114357RASA/ERIC NELSON 101-7002-60183 850.00Consultants03/08/17- INDEPENDENCE WAY/MONTICE…114358RBI TRAFFIC 101-6001-60104 594,944.93Sheriff - Patrol12/08/16-01/04/17- SHERIFF PATROL114359RIVERSIDE COUNTY SHERIFF D…101-2001-60161 10,051.90Patrol Deputy Overtime12/08/16-01/04/17- PATROL DEPUTY OT114359RIVERSIDE COUNTY SHERIFF D…101-2001-60162 141,080.12Target Team12/08/16-01/04/17- TARGET TEAM114359RIVERSIDE COUNTY SHERIFF D…101-2001-60163 42,864.27Community Services Officer12/08/16-01/04/17- COMMUNITY SVC OF…114359RIVERSIDE COUNTY SHERIFF D…101-2001-60164 11,675.20Gang Task Force12/08/16-01/04/17- GANG TASK FORCE114359RIVERSIDE COUNTY SHERIFF D…101-2001-60166 11,675.20Narcotics Task Force12/08/16-01/04/17- NARCOTICS TASK FO…114359RIVERSIDE COUNTY SHERIFF D…101-2001-60167 90,032.41Motor Officer12/08/16-01/04/17- MOTOR OFFICER114359RIVERSIDE COUNTY SHERIFF D…101-2001-60169 30,445.60Dedicated Sargeant12/08/16-01/04/17- DEDICATED SARGEA…114359RIVERSIDE COUNTY SHERIFF D…101-2001-60170 18,120.00Dedicated Lieutenant12/08/16-01/04/17- DEDICATED LIEUTEN…114359RIVERSIDE COUNTY SHERIFF D…101-2001-60171 34,525.45Sheriff - Mileage12/08/16-01/04/17- SHERIFF MILEAGE114359RIVERSIDE COUNTY SHERIFF D…101-2001-60172 223.28Operating Supplies03/06/17- WC GYM REPAIRS114360ROYAL GYM SERVICES 101-3002-60420 6,329.41Developer Deposits770386- MCVEIGH CEQA LAWSUIT114361RUTAN & TUCKER 101-0000-22810 3,021.14Attorney770366- SILVERROCK RESORT114361RUTAN & TUCKER 101-1003-60153 5,500.00Attorney770365- RETAINER MATTER114361RUTAN & TUCKER 101-1003-60153 48.00Attorney770387- DUNE PALMS PROJECT & RIGHT …114361RUTAN & TUCKER 101-1003-60153 600.00Attorney770367- TELECOMMUNICATIONS114361RUTAN & TUCKER 101-1003-60153 150.50Attorney770360- PERSONNEL GENERAL114361RUTAN & TUCKER 101-1003-60153 3,982.69Attorney770359- GENERAL ACCOUNT114361RUTAN & TUCKER 101-1003-60153 4,113.53Attorney770362- CODE ENFORCEMENT114361RUTAN & TUCKER 101-1003-60153 96.00Attorney770388- LINDA GUNNETT FPPC114361RUTAN & TUCKER 101-1003-60153 1,248.00Attorney/Litigation770383- 2014 FLOOD CLAIMS114361RUTAN & TUCKER 101-1003-60154 240.00Attorney/Litigation770384- ALVERIZ LITIGATION114361RUTAN & TUCKER 101-1003-60154 72.00Attorney/Litigation770385- BARTON LITIGATION114361RUTAN & TUCKER 101-1003-60154 289.50Attorney/Litigation770379- GOLD RESERVE AT CITRUS BOND …114361RUTAN & TUCKER 101-1003-60154 2,614.31Attorney/Litigation770361- LITIGATION GENERAL114361RUTAN & TUCKER 101-1003-60154 312.00Attorney/Litigation770363- PUBLIC WORKS DISPUTE114361RUTAN & TUCKER 101-1003-60154 140.54Operating Supplies02/08/17- FEB LUNCHEON114363SMART & FINAL 101-3002-60420 21.32Office Supplies01/27/17- OFFICE SUPPLIES114364STAPLES ADVANTAGE 101-3008-60481 2,091.00Attorney01/31/17- ATTORNEY SVCS RE. SSR PRIVA…114365STRADLING YOCCA CARLSON &…101-1003-60153 1,774.00Due to SunLine02/2017- SUN BUS PASSES114366SUNLINE TRANSIT AGENCY 101-0000-20305 90.00Professional Services03/09/17- RANDOM TESTING114368TAG/AMS INC 101-1004-60103 203.73Flex Compensation Payable4/1-6/30/17- FSA ADMIN FEES114369TASC - FEES 101-0000-20946 1,058.12Utilities - Telephone02/23/17- PHONE LINES114370TELEPACIFIC COMMUNICATIO…101-2002-61300 47.00Pest Control02/16/17- CITY YARD PEST MONTHLY SVC114372TRULY NOLEN INC 101-3008-60116 85.91Landscape Improvements02/20/17- CAMPUS FLOWERS114373VINTAGE ASSOCIATES 101-3005-60113 260.00ConsultantsWALLACE & ASSOCIATES114374WALLACE & ASSOCIATES CON…101-7006-60104 262.50Consultants02/20147- EAP SERVICE114375WELLNESS WORKS 101-1004-60104 25.00Travel & Training03/06/17- APWA MEMBERSHIP LUNCHEON114376WIMMER, ED 101-7006-60320 Fund 101 - GENERAL FUND Total:1,077,734.18 44 Demand Register Packet: APPKT01051 - DA 03/17/17 3/16/2017 7:54:22 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 201 - GAS TAX FUND 38.47Materials01/31-02/27/17- GRAFFITI REMOVER114341HOME DEPOT CREDIT SERVICES 201-7003-60431 28.91Materials01/31-02/27/17- RATCHET TIE DOWN114341HOME DEPOT CREDIT SERVICES 201-7003-60431 37.99Materials01/31-02/27/17- QUICK DRY CEMENT114341HOME DEPOT CREDIT SERVICES 201-7003-60431 3.76Materials01/31-02/27/17- MATERIALS114341HOME DEPOT CREDIT SERVICES 201-7003-60431 183.82Materials01/31-02/27/17- WALL REPAIR MATERIALS114341HOME DEPOT CREDIT SERVICES 201-7003-60431 10.69Materials01/31-02/27/17- PAINT SUPPLIES114341HOME DEPOT CREDIT SERVICES 201-7003-60431 47.35Materials01/31-02/27/17- SHOVELS114341HOME DEPOT CREDIT SERVICES 201-7003-60431 94.56Materials01/31-02/27/17- TOOL BAGS114341HOME DEPOT CREDIT SERVICES 201-7003-60431 42.98Materials01/31-02/27/17- DRILL BITS114341HOME DEPOT CREDIT SERVICES 201-7003-60431 90.42Materials01/31-02/27/17- GATE LATCH114341HOME DEPOT CREDIT SERVICES 201-7003-60431 25.80Materials01/31-02/27/17- QUICK DRY CONCRETE114341HOME DEPOT CREDIT SERVICES 201-7003-60431 38.76Materials01/31-02/27/17- PUSHBROOM114341HOME DEPOT CREDIT SERVICES 201-7003-60431 268.27Small Tools/Equipment01/31-02/27/17- DRILL & BIT SET114341HOME DEPOT CREDIT SERVICES 201-7003-60432 32.77Small Tools/Equipment01/31-02/27/17- MATERIALS FOR WALL R…114341HOME DEPOT CREDIT SERVICES 201-7003-60432 Fund 201 - GAS TAX FUND Total:944.55 Fund: 212 - SLESF (COPS) FUND 21,160.22COPS Burglary/Theft Preventi…12/08/16-01/04/17- COPS/BURGLARY/TH…114359RIVERSIDE COUNTY SHERIFF D…212-0000-60179 Fund 212 - SLESF (COPS) FUND Total:21,160.22 Fund: 215 - LIGHTING & LANDSCAPING FUND 119.47Utilities - Water - Medians03/07/17- WATER SERVICE114329COACHELLA VALLEY WATER DI…215-7004-61211 41.09Supplies-Graffiti01/31-02/27/17- GRAFFITI SUPPLIES114341HOME DEPOT CREDIT SERVICES 215-7004-60423 113.56Utilities - Electric - Medians03/07/17- ELECTRICITY SERVICE114343IMPERIAL IRRIGATION DIST 215-7004-61117 Fund 215 - LIGHTING & LANDSCAPING FUND Total:274.12 Fund: 224 - TUMF 9,187.20TUMF Payable to CVAG02/2017- TUMF FEE PROGRAM114327COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF Total:9,187.20 Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 11,082.00Travel & TrainingEMPG FY16 - G557 RAPID ASSESSMENT …114324CALIFORNIA SPECIALIZED TRAI…226-0000-60320 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total:11,082.00 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 5,500.00Attorney770365- RETAINER MATTER114361RUTAN & TUCKER 237-9001-60153 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:5,500.00 Fund: 241 - HOUSING AUTHORITY 4,462.50Professional Services02/2017- HOUSING CONSULTANT SVCS114323CAHA, BECKY 241-9101-60103 3,100.74Attorney770364- HOUSING AUTH MISC114361RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:7,563.24 Fund: 248 - SA 2004 LO/MOD BOND FUND 3,520.00DesignWASHINGTON APT REHAB PRJ114317ALTUM GROUP, THE 248-0000-60185 Fund 248 - SA 2004 LO/MOD BOND FUND Total:3,520.00 Fund: 270 - ART IN PUBLIC PLACES FUND 1,200.00APP Maintenance02/23/17- CLEAN&SEAL MOSAICS ART114331CUSH TILE 270-0000-43550 2,000.00APP Maintenance02/24/17- CLEAN&SEAL MOSAIC ART114331CUSH TILE 270-0000-43550 Fund 270 - ART IN PUBLIC PLACES FUND Total:3,200.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS -2,530.27Retention PayablePO#93 RETENTION 2016-05A114371THREE PEAKS CORP 401-0000-20600 50,605.32ConstructionCITY HALL MISC EXTERIOR ADA IMPS, 2016…114371THREE PEAKS CORP 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:48,075.05 Fund: 501 - EQUIPMENT REPLACEMENT 7,713.67Vehicle Repair & Maintenance03/03/17- VEHICLE LEASES114338ENTERPRISE FM TRUST 501-0000-60676 1,774.22Parts & Maintenance Supplies01/31-02/27/17- ALUMINUM TOOL TRUCK…114341HOME DEPOT CREDIT SERVICES 501-0000-60675 136.53Vehicle Repair & Maintenance01/31-02/27/17- TRUCK TOOL BOX114341HOME DEPOT CREDIT SERVICES 501-0000-60676 72.70Cvc Ctr Bldg Repl/Repair01/31-02/27/17- DRYWALL114341HOME DEPOT CREDIT SERVICES 501-0000-71103 482.64Cvc Ctr Bldg Repl/Repair01/31-02/27/17- BASEBOARDS FOR CITY …114341HOME DEPOT CREDIT SERVICES 501-0000-71103 1,469.80Cvc Ctr Bldg Repl/Repair01/31-02/27/17- ART GALLERY WALL & M…114341HOME DEPOT CREDIT SERVICES 501-0000-71103 83.65Cvc Ctr Bldg Repl/Repair01/31-02/27/17- LUMBER114341HOME DEPOT CREDIT SERVICES 501-0000-71103 477.60Cvc Ctr Bldg Repl/Repair01/31-02/27/17- ELECTRICAL WIRE & SUP…114341HOME DEPOT CREDIT SERVICES 501-0000-71103 45 Demand Register Packet: APPKT01051 - DA 03/17/17 3/16/2017 7:54:22 PM Page 4 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 133.79Cvc Ctr Bldg Repl/Repair01/31-02/27/17- STAIN & BRUSHES114341HOME DEPOT CREDIT SERVICES 501-0000-71103 522.40Motorcycle Repair & Mainten…03/02/17- 06' HONDA MOTOR REPAIR114362SAM'S CYCLE SERVICE 501-0000-60679 Fund 501 - EQUIPMENT REPLACEMENT Total:12,867.00 Fund: 502 - INFORMATION TECHNOLOGY 753.62Copiers03/2017- COPIER CONTRACT114325CANON FINANCIAL SERVICES, …502-0000-60662 1,572.94Copiers03/2017- COPIER CONTRACT114325CANON FINANCIAL SERVICES, …502-0000-60662 131.25Consultants03/07/17- COUNCIL MTG VIDEO114336DESERT C A M INC 502-0000-60104 6,437.85Copiers12/01/16-02/28/17- CONTRACT CHARGES114344INNOVATIVE DOCUMENT SOL…502-0000-60662 1,680.00Software Licenses6 ADD'L BLUEBEAM SUBSCRIPTIONS114354PCMG INC 502-0000-60301 328.00Software Licenses02/27/17- ACROBAT PRO SOFTWARE114354PCMG INC 502-0000-60301 20.00Operating Supplies02/2017- CREDIT CARD FEES114355PLUG & PAY TECHNOLOGIES I…502-0000-60420 2,222.52Technical02/23/17- PHONE LINES114370TELEPACIFIC COMMUNICATIO…502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:13,146.18 Fund: 503 - PARK EQUIP & FACILITY FND 1,316.62Parks03/01/17- BATTERS BOX MATS114320BATTING CAGES INC 503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FND Total:1,316.62 Fund: 601 - SILVERROCK RESORT 4,760.83Tamarisk Removal Pump RepairSRR - Wash Pad Drainage114367SUNRISE GOLF CONSTRUCTION…601-0000-60214 Fund 601 - SILVERROCK RESORT Total:4,760.83 Grand Total:1,220,331.19 46 Demand Register Packet: APPKT01051 - DA 03/17/17 3/16/2017 7:54:22 PM Page 5 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 1,077,734.18 201 - GAS TAX FUND 944.55 212 - SLESF (COPS) FUND 21,160.22 215 - LIGHTING & LANDSCAPING FUND 274.12 224 - TUMF 9,187.20 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (…11,082.00 237 - SUCCESSOR AGCY PA 1 ADMIN 5,500.00 241 - HOUSING AUTHORITY 7,563.24 248 - SA 2004 LO/MOD BOND FUND 3,520.00 270 - ART IN PUBLIC PLACES FUND 3,200.00 401 - CAPITAL IMPROVEMENT PROGRAMS 48,075.05 501 - EQUIPMENT REPLACEMENT 12,867.00 502 - INFORMATION TECHNOLOGY 13,146.18 503 - PARK EQUIP & FACILITY FND 1,316.62 601 - SILVERROCK RESORT 4,760.83 Grand Total:1,220,331.19 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -106.97 101-0000-20305 Due to SunLine 1,774.00 101-0000-20310 MSHCP Mitigation Fee 2,032.00 101-0000-20946 Flex Compensation Payab…203.73 101-0000-22810 Developer Deposits 6,329.41 101-0000-42200 Leisure Enrichment 92.00 101-0000-42404 Miscellaneous Permits 76.00 101-0000-43631 CVMSHCP Admin Fee -20.32 101-1001-60320 Travel & Training 140.00 101-1002-60320 Travel & Training 35.00 101-1003-60153 Attorney 19,602.86 101-1003-60154 Attorney/Litigation 4,775.81 101-1004-60103 Professional Services 90.00 101-1004-60104 Consultants 262.50 101-1005-60400 Office Supplies 425.62 101-1006-60125 Temporary Agency Servic…959.04 101-1006-60320 Travel & Training 33.81 101-1007-60403 Citywide Conf Room Suppl…267.92 101-2001-60161 Sheriff - Patrol 594,944.93 101-2001-60162 Patrol Deputy Overtime 10,051.90 101-2001-60163 Target Team 141,080.12 101-2001-60164 Community Services Offic…42,864.27 101-2001-60166 Gang Task Force 11,675.20 101-2001-60167 Narcotics Task Force 11,675.20 101-2001-60169 Motor Officer 90,032.41 101-2001-60170 Dedicated Sargeant 30,445.60 101-2001-60171 Dedicated Lieutenant 18,120.00 101-2001-60172 Sheriff - Mileage 34,525.45 101-2002-60103 Professional Services 4,918.00 101-2002-60670 Fire Station 1,164.50 101-2002-61100 Utilities - Gas -348.32 101-2002-61300 Utilities - Telephone 1,058.12 101-2002-61304 Mobile/Cell Phones 154.75 101-3001-60135 Boys & Girls Club 765.00 101-3002-60420 Operating Supplies 792.95 101-3003-60122 Credit Card Fees 27.22 101-3005-60113 Landscape Improvements 206.25 101-3005-60117 Civic Center Lake Mainten…328.93 101-3005-60423 Supplies-Graffiti 280.81 101-3005-60424 Materials - Irrigation & Li…1,302.62 47 Demand Register Packet: APPKT01051 - DA 03/17/17 3/16/2017 7:54:22 PM Page 6 of 6 Account Summary Account Number Account Name Expense Amount 101-3005-60432 Small Tools/Equipment 300.49 101-3005-60554 LQ Park Building 42.69 101-3005-61207 Utilities - Water -Pioneer …285.95 101-3005-61303 Phone - Sports Complex 34.16 101-3007-60461 Marketing & Tourism Pro…112.50 101-3008-60116 Pest Control 47.00 101-3008-60432 Small Tools/Equipment -413.67 101-3008-60481 Office Supplies 21.32 101-3008-60691 Repair & Maintenance 475.65 101-3008-61100 Utilities - Gas 547.25 101-6001-60104 Consultants 2,180.00 101-6004-60111 Administrative Citation Se…534.58 101-6004-60125 Temporary Agency Servic…1,840.00 101-6004-60197 Animal Shelter Contract S…11,803.04 101-6006-60125 Temporary Agency Staff 672.00 101-7002-60183 Map/Plan Checking 1,920.00 101-7006-60104 Consultants 260.00 101-7006-60146 PM 10 - Dust Control 24,007.90 101-7006-60320 Travel & Training 25.00 201-7003-60431 Materials 643.51 201-7003-60432 Small Tools/Equipment 301.04 212-0000-60179 COPS Burglary/Theft Prev…21,160.22 215-7004-60423 Supplies-Graffiti 41.09 215-7004-61117 Utilities - Electric - Media…113.56 215-7004-61211 Utilities - Water - Medians 119.47 224-0000-20320 TUMF Payable to CVAG 9,187.20 226-0000-60320 Travel & Training 11,082.00 237-9001-60153 Attorney 5,500.00 241-9101-60103 Professional Services 4,462.50 241-9101-60153 Attorney 3,100.74 248-0000-60185 Design 3,520.00 270-0000-43550 APP Maintenance 3,200.00 401-0000-20600 Retention Payable -2,530.27 401-0000-60188 Construction 50,605.32 501-0000-60675 Parts & Maintenance Supp…1,774.22 501-0000-60676 Vehicle Repair & Mainten…7,850.20 501-0000-60679 Motorcycle Repair & Main…522.40 501-0000-71103 Cvc Ctr Bldg Repl/Repair 2,720.18 502-0000-60104 Consultants 131.25 502-0000-60108 Technical 2,222.52 502-0000-60301 Software Licenses 2,008.00 502-0000-60420 Operating Supplies 20.00 502-0000-60662 Copiers 8,764.41 503-0000-71060 Parks 1,316.62 601-0000-60214 Tamarisk Removal Pump …4,760.83 Grand Total:1,220,331.19 Project Account Summary Project Account Key Expense Amount **None**1,162,406.73 16-013E 6,329.41 201605CT 50,605.32 201605RP -2,530.27 999901D 3,520.00 Grand Total:1,220,331.19 48 3/24/2017 1:49:01 PM Page 1 of 5 Demand Register City of La Quinta, CA Packet: APPKT01058 - DA 03/24/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 1,198.80Temporary Agency Services03/03/17- TEMP ACCOUNTANT114378ACCOUNTEMPS 101-1006-60125 260.00Blood/Alcohol Testing02/15/17- BLOOD DRAW114379AMERICAN FORENSIC NURSES …101-2001-60174 155.09Janitorial02/16-03/02/17- JANITORIAL SVCS/SUPPL…114380AMERIPRIDE SERVICES INC 101-3008-60115 489.60Instructors03/10/17- PILATES114383BERETTO, LUCILLA 101-3002-60107 62.25Professional Services02/2017- STVRP114384CADENCE COMMUNICATIONS …101-6001-60103 196.05LT Care Insurance PayLONG TERM CARE114386CALPERS LONG-TERM CARE P…101-0000-20949 69.77Utilities - Water03/06/17- FS# 70 CYCLE 06-45114389COACHELLA VALLEY WATER DI…101-2002-61200 921.67Utilities - Water03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-2002-61200 330.53Utilities - Water -Monticello Pa…03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3005-61201 74.09Utilities - Water -Fritz Burns pa…03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3005-61204 18.28Utilities - Water -Seasons Park03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3005-61208 129.39Utilities - Water -Community P…03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3005-61209 92.24Utilities - Water03/15/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3008-61200 190.61Utilities - Water -Desert Pride03/13/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…101-3005-61206 157.50Instructors03/10/17- SUN STYLE TAI CHI/CARDIO114390COHEN, ANN MARIE 101-3002-60107 392.00LQ Park Building03/09/17- LQ PARK WF HEALTH PERMIT114391COUNTY OF RIVERSIDE DEPAR…101-3005-60554 133.90Citywide Conf Room Supplies03/13/17- COFFEE SUPPLIES114392DAIOHS FIRST CHOICE SERVICES 101-1007-60403 28.09Citywide Conf Room Supplies03/24/17- COFFEE SUPPLIES114392DAIOHS FIRST CHOICE SERVICES 101-1007-60403 13,842.69Animal Shelter Contract Service02/2017- ANIMAL CONTROL SERVICES114393DEPARTMENT OF ANIMAL SER…101-6004-60197 8,894.75School Officer12/08/16-01/04/17- RESOURCE OFFICER …114395DESERT SANDS UNIFIED SCHO…101-2001-60168 74.54Subscriptions & Publications04/2017- SUBSCRIPTION SVC114396DESERT SUN, THE 101-3002-60352 35.00Travel & Training03/09/17- GENERAL MEMBERSHIP LUNCH…114397DESERT VALLEY BUILDERS ASS…101-6002-60320 35.00Travel & Training03/09/17- GENERAL MEMBERSHIP LUNCH…114397DESERT VALLEY BUILDERS ASS…101-6003-60320 189.82Travel & Training03/08-03/10/17- LCW ANNUAL CONFERE…114400ESCOBEDO, CHRIS 101-1004-60320 2,819.48Plan ChecksBUILDING PLAN REVIEW & INSPECTION S…114401ESGIL CORPORATION 101-6003-60118 805.00Repair & Maintenance03/08/17- FLAGS FOR CITY BLDGS114402FLAGS A FLYING 101-3008-60691 125.00Garnishments PayableGARNISHMENT114403FRANCHISE TAX BOARD 101-0000-20985 101.03Professional Services03/2017- ARMORED SVCS114407GARDAWORLD 101-1006-60103 940.66Repair & Maintenance03/02/17- CH ANTIFATIGUE FLOOR RUNN…114409GRAINGER 101-3008-60691 1,733.63Fritz Burns Park03/08/17- FIRE HYDRANT REPLACEMENT114410HD SUPPLY WATERWORKS 101-3005-60184 154.84Materials - Irrigation & Light R…11/30/16- MAINLINE REPAIR114411HIGH TECH IRRIGATION INC 101-3005-60424 -50.06Sales Taxes Payable01/06/17- POLICE CAR GRAPHICS TAX114413INTERNATIONAL NAMEPLATE …101-0000-20304 696.05Operating Supplies01/06/17- POLICE CAR GRAPHICS114413INTERNATIONAL NAMEPLATE …101-2001-60420 6,952.00Plan ChecksBUILDING PLAN REVIEW & INSPECITON S…114414JAS PACIFIC INC 101-6003-60118 12,368.48Marketing & Tourism Promoti…PRINT & MEDIA MARKETING SVCS114415JNS MEDIA SPECIALISTS 101-3007-60461 3,644.91Contingency - Art EventMARKETING CONTINGENCY114415JNS MEDIA SPECIALISTS 101-3001-60512 754.17Repair & Maintenance02/22/17- SCISSORLIFT 4 WEEKS RENTAL114416JOHNSON MACHINERY CO.101-3008-60691 407.60Repair & Maintenance03/07/17- CH 2 GENERATER BATTERIES114416JOHNSON MACHINERY CO.101-3008-60691 656.81Repair & Maintenance03/07/17- CC PM2 INSPECTION SVC/123.8…114417JOHNSON POWER SYSTEMS 101-3008-60691 543.88Fire Station03/08/17- FS#32 PREVENATIVE MAINT114417JOHNSON POWER SYSTEMS 101-2002-60670 622.66Repair & Maintenance03/08/17- CH PM2 INSPECTION SVC/86HRS114417JOHNSON POWER SYSTEMS 101-3008-60691 476.76Fire Station03/08/17- FS#70 PREVENATIVE MAINT114417JOHNSON POWER SYSTEMS 101-2002-60670 524.83Repair & Maintenance3/6/17- WC PM2 INSPECTION/225.6 HRS114417JOHNSON POWER SYSTEMS 101-3008-60691 696.64Fire Station03/08/17- FS#93 PREVENATIVE MAINT114417JOHNSON POWER SYSTEMS 101-2002-60670 121.60Instructors03/10/17- 4 SESSION PERSONAL TRAINER114418KEPLER, KRISTOFFER 101-3002-60107 993.13Landscape Improvements02/28/17- CACTUS REPLACEMENT114419KIRKPATRICK LANDSCAPING S…101-3005-60113 141.87Landscape Improvements03/09/17- CACTUS REPLACEMENT114419KIRKPATRICK LANDSCAPING S…101-3005-60113 196.84Sports Complex Building03/11/17- SVC CALL/LABOR FOR SPORTS …114422LOCKS AROUND THE CLOCK INC 101-3005-60555 168.00Instructors03/10/17- TAI CHI CHUAN114423MEDEIROS, JOYCELEEN 101-3002-60107 425.00Membership Dues03/14/17- MEMBERSHIP DUES114424MMASC 101-3001-60351 425.00Lighting Service03/09/17- FIELD LIGHTING ANN'L FEES114425MUSCO CORPORATION 101-3005-60136 125.26Office Supplies03/03/17- OFFICE SUPPLIES114426OFFICE DEPOT 101-1006-60400 10.62Office Supplies03/03/17- FLASH DRIVES114426OFFICE DEPOT 101-1006-60400 49 Demand Register Packet: APPKT01058 - DA 03/24/17 3/24/2017 1:49:01 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 840.00Temporary Agency Staff03/03/17- TEMP PERMIT TECH114427OFFICE TEAM 101-6006-60125 504.00Temporary Agency Staff03/10/17- TEMP PERMIT TECH114427OFFICE TEAM 101-6006-60125 25.06Postage03/04/17- OVERNIGHT MAIL114428ONTRAC 101-1007-60470 7,398.00Professional Services10/1/16-06/30/17- LONG RANGE FINANCI…114431PFM Solutions LLC 101-1006-60103 426.24Temporary Agency Services12/09/16- TEMP OFFICE ASSISTANT114433PROPER SOLUTIONS INC 101-6001-60125 249.00Travel & Training09/15/16- LEONARD MGMT TRAINING114434PRYOR SEMINARS, FRED 101-6001-60320 -249.00Travel & Training09/15/16- LEONARD MGMT TRAINING114434PRYOR SEMINARS, FRED 101-7001-60320 502.59Travel & Training03/14-03/17- CCAC CERTIFICATION TRAIN…114435RADEVA, MONIKA 101-1005-60320 62.27Mileage Reimbursement03/14-03/17- CCAC CERTIFICATION TRAIN…114435RADEVA, MONIKA 101-1005-60330 29.16Special Enforcement Funds03/07/17- TRANSCRIPTION SERVICE114436RIVERSIDE COUNTY SHERIFF D…101-2001-60175 430.80Sheriff - Other12/25/16-01/24/17- MOTOR & COPS GAS114437RIVERSIDE COUNTY SHERIFF D…101-2001-60176 709.81Sheriff - Other01/25/17-02/24/17- MOTOR & COP GAS114438RIVERSIDE COUNTY SHERIFF D…101-2001-60176 200.00Garnishments PayableGARNISHMENT114439RIVERSIDE DEPARTMENT OF C…101-0000-20985 719.96Instructors03/10/17- TAEKWONDO114441ROJAS, MIGUEL ANGEL 101-3002-60107 280.80Instructors03/10/17- WATERCOLOR114442RYAN, JOAN FRANCIS 101-3002-60107 290.50Instructors03/10/17- ZUMBA114443SALCEDO, KATHLEEN 101-3002-60107 194.98Travel & Training09/19-09/20/16- OVERNIGHT TRAKIT TRA…114444SANCHEZ, TOMMI 101-6006-60320 246.40Instructors03/10/17- WEST COAST SWING114445SHIRY, KENNETH 101-3002-60107 404.60Instructors03/10/17- BALLROOM DANCE114446SHIRY, TERESA 101-3002-60107 345.60Instructors03/10/17- 12 PERSONAL TRAINER SESSIO…114448SNYDER, JANICE 101-3002-60107 120.66Citywide Conf Room Supplies02/08/17- CITYWIDE PAPER CUPS114450STAPLES ADVANTAGE 101-1007-60403 224.43Office Supplies02/09/17- OFFICE SUPPLIES114450STAPLES ADVANTAGE 101-6001-60400 31.69Office Supplies03/01/17- OFFICE SUPPLIES114450STAPLES ADVANTAGE 101-3001-60400 23.05Supplies - Field03/01/17- OFFICE SUPPLIES114450STAPLES ADVANTAGE 101-6004-60425 8.57Office Supplies03/04/17- OFFICE SUPPLIES114450STAPLES ADVANTAGE 101-3005-60400 22.94Repair & Maintenance03/12/17- MAGNETIC NOTICE HOLDERS114450STAPLES ADVANTAGE 101-3008-60691 288.00Instructors03/10/17- BEGINNING UKULELE114451SULLIVAN, CHARLES L 101-3002-60107 68.55Utilities - Cable03/16-04/15/17- FS#70 CABLE114452TIME WARNER CABLE 101-2002-61400 3.16Utilities - Cable03/05-04/04/17- FS#32 CABLE114452TIME WARNER CABLE 101-2002-61400 800.21Supplies-Graffiti03/14/17- SIGN COVERS114453TOP OF THE LINE SIGNS 101-3005-60423 792.86Travel & Training03/08-03/10/17-LCW CONFERENCE114455TRIPLETT, ALCADIA 101-1004-60320 75.60Instructors03/10/17- SUNSET YOGA114456TRUE, ARTHUR ALLEN 101-3002-60107 57.00United Way DeductionsCONTRIBUTION114458UNITED WAY OF THE DESERT 101-0000-20981 207.13Garnishments PayableGARNISHMENT114460US DEPARTMENT OF EDUCATI…101-0000-20985 1,465.21Instructors03/10/17- YOGA/ 11 CLASSES114462VIELHARBER, KAREN 101-3002-60107 Fund 101 - GENERAL FUND Total:83,353.18 Fund: 201 - GAS TAX FUND 11.84Materials03/06/17- TRAILER LIGHT114381AUTOZONE 201-7003-60431 149.11Equipment Rental02/02/17- EQUIPMENT RENTAL114399ELMS EQUIPMENT RENTAL INC 201-7003-61701 199.00Travel & Training03/28/17- TRAINING CASTANEDA114434PRYOR SEMINARS, FRED 201-7003-60320 199.00Travel & Training03/28/17- TRAINING PECINA114434PRYOR SEMINARS, FRED 201-7003-60320 77.28Office Supplies02/07/17- DRINKING WATER114449SPARKLETTS 201-7003-60400 244.43Traffic Signs11/14/16- SIGNS114454TOPS'N BARRICADES INC 201-7003-60429 454.17Traffic Signs03/09/17- SIGN POSTS114454TOPS'N BARRICADES INC 201-7003-60429 228.16Traffic Signs03/10/17- STOP SIGNS114454TOPS'N BARRICADES INC 201-7003-60429 84.80Traffic Signs03/13/17- SIGNS114454TOPS'N BARRICADES INC 201-7003-60429 48.00Materials03/01/17-DIGALERT 32114457UNDERGROUND SERVICE ALERT 201-7003-60431 1,136.46Traffic Signs03/08/17- STOPS SIGN DECALS114465ZUMAR INDUSTRIES INC 201-7003-60429 490.46Traffic Signs03/24/17- BIKE LANE SIGN114465ZUMAR INDUSTRIES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:3,322.71 Fund: 202 - LIBRARY FUND 35.74Water - Inside03/06/17- LQ MUSEUM CYCLE 06-35114389COACHELLA VALLEY WATER DI…202-3006-61200 35.50Water - Inside03/06/17- LQ MUSEUM CYCLE 06-35114389COACHELLA VALLEY WATER DI…202-3006-61200 53.27Water - Inside03/06/17- LQ MUSEUM CYCLE 06-35114389COACHELLA VALLEY WATER DI…202-3006-61200 31,000.00HVACLa Quinta Library HVAC Controls114429PACIFIC WEST AIR CONDITION…202-3004-60667 Fund 202 - LIBRARY FUND Total:31,124.51 Fund: 215 - LIGHTING & LANDSCAPING FUND 9.46Materials03/07/17- PLUGS FOR TOP LIGHTS114387CARQUEST 215-7004-60431 200.40Utilities - Water - Medians03/13/17- WATER SERVICE114389COACHELLA VALLEY WATER DI…215-7004-61211 50 Demand Register Packet: APPKT01058 - DA 03/24/17 3/24/2017 1:49:01 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 4,980.00Technical03/16/17- SANDBLAST 4 FOUNTAINS OLD …114394DESERT CONCEPTS CONSTRUC…215-7004-60189 100.23Utilities - Electric - Signals03/07-04/06/17- CABLE SERVICE114404FRONTIER COMMUNICATIONS…215-7004-61116 42.26Utilities - Electric - Signals03/10-04/09/17- CABLE SERVICE114404FRONTIER COMMUNICATIONS…215-7004-61116 6,100.00ConsultantsCITYWIDE LIGHTING MAINT SVC PRJ LMC2…114412HORIZON LIGHTING 215-7004-60104 5,278.00SilverRock Way LandscapeSILVERROCK RESORT LANDSCAPING114421LANDMARK GOLF MANAGEM…215-7004-60143 82.30Materials03/06/17- IRRIGATION BOX114447SMITH PIPE & SUPPLY CO 215-7004-60431 612.90Operating Supplies03/20/17- PLANT REPLACEMENT114463VINTAGE ASSOCIATES 215-7004-60420 845.17Materials03/07/17- LANDSCAPE LIGHTS114464WALTERS WHOLESALE ELECTR…215-7004-60431 120.90Materials03/08/17- LAMPHOLDER114464WALTERS WHOLESALE ELECTR…215-7004-60431 508.41Materials03/16/17- ELECTRICAL MATERIAL114464WALTERS WHOLESALE ELECTR…215-7004-60431 120.90Materials03/16/17- ELECTRICAL MATERIAL114464WALTERS WHOLESALE ELECTR…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:19,000.93 Fund: 235 - SO COAST AIR QUALITY FUND 8,691.50CVAG10/1-12/31/16-VEHICLE REGISTRATION …114388COACHELLA VALLEY ASSOC OF…235-0000-60186 Fund 235 - SO COAST AIR QUALITY FUND Total:8,691.50 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 19,652.71DesignSRR PHASE II INFRASTRUCTURE PRJ 20141…114382BAKER, MICHAEL INTERNATIO…401-0000-60185 4,173.89Retention Payable03/21/17- FINAL RETENTION 2015-11114385CALIFORNIA SKATEPARKS 401-0000-20600 2,250.00ConstructionCOVE OASIS TRAILHEAD IMPROVEMENTS114385CALIFORNIA SKATEPARKS 401-0000-60188 3,500.00DesignWASHINGTON ST DRAINAGE IMPROVEM…114398DUDEK & ASSOCIATES INC 401-0000-60185 1,297.48DesignWASHINGTON ST DRAINAGE IMPROVEM…114398DUDEK & ASSOCIATES INC 401-0000-60185 204.60Construction03/13/17- BID PLANS/SPECS 2016-04114432PLANIT REPROGRAPHICS SYST…401-0000-60188 800.00ConstructionNORTH LQ PARKWAY TURF DEL ORO, PRO…114459URBAN HABITAT ENVIRONME…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:31,878.68 Fund: 501 - EQUIPMENT REPLACEMENT 928.49Fuel & Oil03/06/17- VEHICLE FUEL114406FUELMAN 501-0000-60674 95.99Fuel & Oil02/01-03/01/17- NATURAL GAS114408GAS COMPANY, THE 501-0000-60674 500.00Cvc Ctr Bldg Repl/Repair03/08/17- FAC ACADEMY LIGHT INSTALL114420KRIBBS, BRUCE 501-0000-71103 157.20Street Sweeper02/15/17- TRUCK #64 SWEEPER114430PARKHOUSE TIRE INC 501-0000-60678 Fund 501 - EQUIPMENT REPLACEMENT Total:1,681.68 Fund: 502 - INFORMATION TECHNOLOGY 800.00Consultants02/2017- VIDEO STREAMING SERVICES FO…11437712MILESOUT.COM 502-0000-60104 167.22Technical03/04-04/03/17- DSL SVCS114404FRONTIER COMMUNICATIONS…502-0000-60108 89.99Utilities - Cable03/10-04/09/17- CITY HALL INTERNET114405FRONTIER-INTERNET 502-0000-61400 942.00Temporary Agency Services02/10/17- TEMP SQL WRITER114440ROBERT HALF TECHNOLOGY 502-0000-60125 894.90Temporary Agency Services02/24/17- TEMP SQL WRITER114440ROBERT HALF TECHNOLOGY 502-0000-60125 329.70Temporary Agency Services03/03/17- TEMP SQL WRITER114440ROBERT HALF TECHNOLOGY 502-0000-60125 659.40Temporary Agency Services03/10/17- TEMP SQL WRITER114440ROBERT HALF TECHNOLOGY 502-0000-60125 188.49Computers03/17/17- WEBCAMS114450STAPLES ADVANTAGE 502-0000-80103 1,560.00Utilities - Cable03/10-04/09/17- CH FIBER114452TIME WARNER CABLE 502-0000-61400 132.74Utilities - Cable02/12-04/11/17- CITY YARD CABLE114452TIME WARNER CABLE 502-0000-61400 238.98Utilities - Cable02/24-03/23/17- CABLE SERVICE114452TIME WARNER CABLE 502-0000-61400 126.24Utilities - Cable02/15-03/14/17- WC CABLE114452TIME WARNER CABLE 502-0000-61400 1,133.19Technical01/26-02/25/17- LQPD WIRELESS SVC114461VERIZON WIRELESS 502-0000-60108 Fund 502 - INFORMATION TECHNOLOGY Total:7,262.85 Fund: 503 - PARK EQUIP & FACILITY FND 4,250.00Parks02/01/17- CC GAZEBO PAINT JOB114394DESERT CONCEPTS CONSTRUC…503-0000-71060 7,961.50ParksLa Quinta Park Buildings Painting114394DESERT CONCEPTS CONSTRUC…503-0000-71060 6,938.75ParksLa Quinta Park Buildings Painting114394DESERT CONCEPTS CONSTRUC…503-0000-71060 1,220.00ParksLA QUINTA PARK INTERIOR RESTROOMS114394DESERT CONCEPTS CONSTRUC…503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FND Total:20,370.25 Grand Total:206,686.29 51 Demand Register Packet: APPKT01058 - DA 03/24/17 3/24/2017 1:49:01 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 83,353.18 201 - GAS TAX FUND 3,322.71 202 - LIBRARY FUND 31,124.51 215 - LIGHTING & LANDSCAPING FUND 19,000.93 235 - SO COAST AIR QUALITY FUND 8,691.50 401 - CAPITAL IMPROVEMENT PROGRAMS 31,878.68 501 - EQUIPMENT REPLACEMENT 1,681.68 502 - INFORMATION TECHNOLOGY 7,262.85 503 - PARK EQUIP & FACILITY FND 20,370.25 Grand Total:206,686.29 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -50.06 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 57.00 101-0000-20985 Garnishments Payable 532.13 101-1004-60320 Travel & Training 982.68 101-1005-60320 Travel & Training 502.59 101-1005-60330 Mileage Reimbursement 62.27 101-1006-60103 Professional Services 7,499.03 101-1006-60125 Temporary Agency Servic…1,198.80 101-1006-60400 Office Supplies 135.88 101-1007-60403 Citywide Conf Room Suppl…282.65 101-1007-60470 Postage 25.06 101-2001-60168 School Officer 8,894.75 101-2001-60174 Blood/Alcohol Testing 260.00 101-2001-60175 Special Enforcement Funds 29.16 101-2001-60176 Sheriff - Other 1,140.61 101-2001-60420 Operating Supplies 696.05 101-2002-60670 Fire Station 1,717.28 101-2002-61200 Utilities - Water 991.44 101-2002-61400 Utilities - Cable 71.71 101-3001-60351 Membership Dues 425.00 101-3001-60400 Office Supplies 31.69 101-3001-60512 Contingency - Art Event 3,644.91 101-3002-60107 Instructors 5,053.37 101-3002-60352 Subscriptions & Publicati…74.54 101-3005-60113 Landscape Improvements 1,135.00 101-3005-60136 Lighting Service 425.00 101-3005-60184 Fritz Burns Park 1,733.63 101-3005-60400 Office Supplies 8.57 101-3005-60423 Supplies-Graffiti 800.21 101-3005-60424 Materials - Irrigation & Li…154.84 101-3005-60554 LQ Park Building 392.00 101-3005-60555 Sports Complex Building 196.84 101-3005-61201 Utilities - Water -Monticel…330.53 101-3005-61204 Utilities - Water -Fritz Bur…74.09 101-3005-61206 Utilities - Water -Desert Pr…190.61 101-3005-61208 Utilities - Water -Seasons …18.28 101-3005-61209 Utilities - Water -Commun…129.39 101-3007-60461 Marketing & Tourism Pro…12,368.48 101-3008-60115 Janitorial 155.09 101-3008-60691 Repair & Maintenance 4,734.67 101-3008-61200 Utilities - Water 92.24 101-6001-60103 Professional Services 62.25 101-6001-60125 Temporary Agency Servic…426.24 101-6001-60320 Travel & Training 249.00 101-6001-60400 Office Supplies 224.43 52 Demand Register Packet: APPKT01058 - DA 03/24/17 3/24/2017 1:49:01 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 101-6002-60320 Travel & Training 35.00 101-6003-60118 Plan Checks 9,771.48 101-6003-60320 Travel & Training 35.00 101-6004-60197 Animal Shelter Contract S…13,842.69 101-6004-60425 Supplies - Field 23.05 101-6006-60125 Temporary Agency Staff 1,344.00 101-6006-60320 Travel & Training 194.98 101-7001-60320 Travel & Training -249.00 201-7003-60320 Travel & Training 398.00 201-7003-60400 Office Supplies 77.28 201-7003-60429 Traffic Signs 2,638.48 201-7003-60431 Materials 59.84 201-7003-61701 Equipment Rental 149.11 202-3004-60667 HVAC 31,000.00 202-3006-61200 Water - Inside 124.51 215-7004-60104 Consultants 6,100.00 215-7004-60143 SilverRock Way Landscape 5,278.00 215-7004-60189 Technical 4,980.00 215-7004-60420 Operating Supplies 612.90 215-7004-60431 Materials 1,687.14 215-7004-61116 Utilities - Electric - Signals 142.49 215-7004-61211 Utilities - Water - Medians 200.40 235-0000-60186 CVAG 8,691.50 401-0000-20600 Retention Payable 4,173.89 401-0000-60185 Design 24,450.19 401-0000-60188 Construction 3,254.60 501-0000-60674 Fuel & Oil 1,024.48 501-0000-60678 Street Sweeper 157.20 501-0000-71103 Cvc Ctr Bldg Repl/Repair 500.00 502-0000-60104 Consultants 800.00 502-0000-60108 Technical 1,300.41 502-0000-60125 Temporary Agency Servic…2,826.00 502-0000-61400 Utilities - Cable 2,147.95 502-0000-80103 Computers 188.49 503-0000-71060 Parks 20,370.25 Grand Total:206,686.29 Project Account Summary Project Account Key Expense Amount **None**178,981.50 141517D 19,652.71 151611CT 2,250.00 151612D 4,797.48 201603CT 800.00 201604CT 204.60 Grand Total:206,686.29 53 City of La Quinta Bank Transactions 03/10/17 – 03/24/17 Wire Transactions Listed below are the wire transfers from 03/10/17 – 03/24/17 Wire Transfers: 03/10/2017 - WIRE TRANSFER - ICMA 3,675.00$ 03/10/2017 - WIRE TRANSFER - LQCEA 423.00$ 03/10/2017 - WIRE TRANSFER - LANDMARK 102,368.82$ 03/14/2017 - WIRE TRANSFER - TASC 941.78$ 03/21/2017 - WIRE TRANSFER - FIRST EMPIRE INVESTMENT 10,000,000.00$ 03/21/2017 - WIRE TRANSFER - LAND PURCHASE 2,154,676.03$ 03/21/2017 - WIRE TRANSFER - FIRST EMPIRE INVESTMENT 59,559.76$ 03/21/2017 - WIRE TRANSFER - LANDMARK 160,029.74$ 03/22/2017 - WIRE TRANSFER - PERS 35,129.67$ -$ TOTAL WIRE TRANSFERS OUT 12,516,803.80$ Attachment 2 54 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE THE MILES AVENUE (FROM SEELEY DRIVE TO DUNE PALMS ROAD) MEDIAN LANDSCAPE IMPROVEMENT PROJECT FOR BID (PROJECT NO. 2015-02) RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize staff to advertise the Miles Avenue Median Landscape Improvement Project. EXECUTIVE SUMMARY This project entails constructing a raised median curb and installing desert efficient landscaping, irrigation, and low level lighting along Miles Avenue between Seeley Drive and Dune Palms Road. (Attachment 1). The low level lighting is included as an additive alternate bid item. Staff will make a recommendation for inclusion after the bids are received. FISCAL IMPACT The project is included in the 2016/17 Capital Improvement Program (CIP) and is programmed to receive $984,738. This is comprised of Transportation Developer Impact Fee Funds ($668,920) and developer funding ($315,818). The following is a comparison between the original budget and the anticipated project budget: Original Budget Anticipated Budget Professional: $ 76,317 $ 36,000 Design: $ 98,474 $ 64,000 Inspection/Testing/Survey: $ 96,012 $ 88,000 Construction: $ 566,224 $ 902,000 City Administration: $ 49,237 $ 20,000 Contingency: $ 98,474 $ 90,000 Total Budget: $ 984,738 $ 1,200,000 There is an anticipated budget shortfall of $215,262 based on the engineer’s estimate. The engineer’s estimate includes the additive alternate low level lighting($115,000). After the bids are received and analyzed, staff will make an appropriate funding/fiscal recommendation for Council consideration at time of award. CONSENT CALENDAR ITEM NO. 7 55 The low level lighting was not included in the original CIP budget and is the main cause of the shortfall. Secondary causes include material unit costs rising since the initial budget was prepared in 2011. When the unit costs are increased and the lighting is added, the soft costs for the contingency and inspection/testing/survey increase, further raising the cost difference. BACKGROUND/ANALYSIS The project includes installing new median curbs to replace existing striped medians and raised delineators on Miles Avenue, and extending two existing medians between Seeley Drive and Adams Street. An irrigation system, low-level lighting and landscaping will be installed. The landscape palette will be a blend of the existing corridor landscaping with the Desert Efficient plant palette. Low level lighting is included because Miles Avenue is an image corridor. If staff recommends that lighting not be awarded, there will be conduits run between the median islands for lighting inclusion at a later date. Contingent upon approval to advertise the project for bid on April 4, 2017, the following is the project schedule: Council Bid Authorization April 4, 2017 CVWD Permitting April 5, 2017 to April 19, 2017 Bid Period April 20, 2017 to May 18, 2017 Council Considers Project Award June 6, 2017 Execute Contract and Mobilize June 7 to June 28, 2017 Construction (100 Working Days) June/November 2017 Accept Improvements November 2017 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachment: 1. Vicinity Map 56 ATTACHMENT 1 57 58 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: ACCEPT CITY HALL MISCELLANEOUS EXTERIOR AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT LOCATED AT 78495 CALLE TAMPICO (PROJECT NO. 2016-05A) RECOMMENDATION Accept the City Hall Miscellaneous Exterior Americans with Disabilities Act Improvements Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $5,245, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •This project removed and replaced non-compliant access ramps, sidewalk, and handrails at City Hall. •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The City Hall Miscellaneous Exterior Americans with Disabilities Act Improvements Project budget contains $55,000 of General funds and $105,634 of CDBG funds. The following is the accounting for Project No. 2016-05A: Original Contract Amount $ 96,332 Contract Change Order Nos. 1 & 2 $ 8,549 Final Contract Amount $ 104,881 General Fund Contribution $ 55,000 CDBG Contribution $ 105,634 Total Budget $ 160,634 Final Contract Amount ($ 104,881) Design, Professional, & Personnel Costs ($ 24,500) Inspection, Survey, Plans, & Other Construction Costs ($ 10,099) Anticipated Funds Remaining* $ 21,154 * All costs to date have been accounted for and no further costs are anticipated. CONSENT CALENDAR ITEM NO. 8 59 There is adequate funding to close this project with the final retention amount of $5,245 being paid from account number 401-0000-20600. The anticipated savings ($21,154) will remain as available appropriations for this project until the completion of all phases. BACKGROUND/ANALYSIS On January 17, 2017, Council awarded a $96,332 contract to Three Peaks Corp. (Attachment 1). On February 14, 2017, a Notice to Proceed was issued with a 20 working day completion time starting on February 15, 2017 and ending on March 15, 2017. The project was deemed substantially complete on March 13, 2017. No liquidated damages or early completion incentives are recommended. Contract Change Order No. 1 was issued for the additional removal and replacement of non-compliant access ramps. Contract Change Order No. 2 was issued for a Contract Quantity Adjustment between the Bid Quantities and the Actual Quantities Installed. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend any alternatives. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E. Design and Development Director/City Engineer Attachment: 1. Vicinity Map 60 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County RCIT GIS 6,188 Feet Legend Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall Notes 3,0940 REPORT PRINTED ON...9/21/2016 9:57:34 AM Vicinity Map City Boundaries Cities roadsanno highways HWY INTERCHANGE INTERSTATE OFFRAMP ONRAMP USHWY roads Major Roads Arterial Collector Residential counties cities hydrographylines waterbodies Lakes Rivers ATTACHMENT 1 61   62 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: APPROVE UTILITY RELOCATION AND REIMBURSEMENT AGREEMENT AND ADDENDUM NO. 1 BETWEEN CITY OF INDIO, CITY OF LA QUINTA, AND IMPERIAL IRRIGATION DISTRICT (MADISON STREET IMPROVEMENT PROJECT FROM AVENUE 50 TO 52) RECOMMENDATION Approve Utility Relocation and Reimbursement Agreement and Addendum No. 1 between City of Indio, City of La Quinta and Imperial Irrigation District (Madison Street Improvement Project from Avenue 50 to Avenue 52), and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •In 2012, the cities of Indio and La Quinta (Cities) initiated plans to widen Madison Street and have been working with Imperial Irrigation District (IID) to relocate utility poles. •The parties initially failed to reach an agreement to allocate costs but now desire to resolve the matter to complete the Madison Street widening project. •On January 10, 2017, IID Board approved the attached agreement (Attachment 1) to evenly split pole relocation costs with the Cities’ contribution capped at $630,384. This work should be completed by May 2018. FISCAL IMPACT The cost to relocate the poles is $1.26 million of which the Cities’ share is $630,384; the Coachella Valley Association of Governments (CVAG) will fund 75% or $472,788 (this is a Regional Arterial Program project). The Cities will fund the remaining $157,596 on a 50/50 basis, with the City of La Quinta’s share being $78,798. Cost associated with these improvements will be included in the 2017/18 CIP budget. BACKGROUND/ANALYSIS City Council approved this project with the 2012/13 Capital Improvement Program. In October 2013, the Cities completed the first phase, which included widening the street to include a center turn lane. Phase 2 included widening the bridge at Avenue 50 and was completed in February this year. The final phase will add the two vehicle lanes and bring CONSENT CALENDAR ITEM NO. 9 63 the roadway to its ultimate General Plan configuration. In addition, the Cities have initiated discussion with CVAG to include bike, golf cart and Neighborhood Electric Vehicle (NEV) lanes to allow CVLink access to the polo grounds. The agreement and addendum allow the project to move forward. The addendum includes Exhibits A and B which were produced to reflect the IID Board approval from earlier in the year and provide more detail for pole relocation. The exhibits have been reviewed and approved by all staff. Work is scheduled to be finished by May 2018. ALTERNATIVES The Madison Street project cannot move forward without relocating the utility poles. Staff does not recommend an alternative action. Prepared by: Ed Wimmer, P.E. Principal Civil Engineer Approved by: Timothy R. Jonasson P.E., Design and Development Director/City Engineer Attachment: 1. Utility Relocation and Reimbursement Agreement Between City of Indio, City of La Quinta, and Imperial Irrigation District (Madison Street Improvement Project, from Avenue 50 to Avenue 52) 64 A T T A C H M E N T 1 6 5 6 6 6 7 6 8 6 9 7 0 7 1 72 7 3 7 4 7 5 7 6 7 7 7 8 7 9 8 0 ADDENDUM NUMBER 1 TO THE UTILITY AND REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF INDIO, CITY OF LAQUINTA AND IMPERIAL IRRIGATION DISTRICT (MADISON STREET IMPROVEMENT PROJECT FROM AVENUE 50 TO AVENUE 52) 1. Paragraph 2a. is hereby deleted and restated to read as follows, “2 Relocation Obligations a. IID Relocation of facilities in Right of Way. The Parties hereby agree that IID shall relocate the IID Facilities pursuant to “Option B”, as shown in Exhibit B, attached. The Parties further agree that the cost of relocating such facilities shall be paid 50% by IID and 50% jointly between the cities of Indio and La Quinta up to a total cost in the cost estimate referenced in Exhibit A in the amount of $1,260,768.09 (transmission line cost of $996,403.24, distribution line cost of $245,962 and tree removal cost of $18,402). The cities of Indio and La Quinta shall reimburse IID for 50% of the total estimated cost of the IID Facilities up to and not exceeding $630,384.05 within 45 calendar days of receipt of a complete invoice package for the improvements, including materials. Any additional costs incurred beyond the total cost estimate shall be the sole responsibility of IID. “ 2. Paragraph 3 is hereby deleted and restated to read as follows: “3 Reimbursement. Within 45 calendar days of receipt of a complete invoice package for the improvements, including backup materials, the cities of La Quinta and Indio shall jointly pay to IID half of the total cost of the IID Facilities, up to and not exceeding $630,384.05”. 3. Exhibit A is hereby deleted and restated as attached to this Addendum as “Revised Exhibit A.” 4. Exhibit B is hereby deleted and restated as attached to this Addendum as “Revised Exhibit B”. 5. Except as modified as above, all remaining terms and conditions of the Agreement shall remain in full force and effect. [signatures on next page] 81 82 83 84 85 :(%% $9 ( 1 8 (    9, 6 7 $  % 2 1 , 7 $  7 5  $9(18( &, 7 <  2 )  / $  4 8 , 1 7 $ 0$ ' , 6 2 1  6 7 5 ( ( 7  , , '  7 5 $ 1 6 0 , 6 6 , 2 1 /, 1 (  3 2 / (  ( ; + , % , 7 )2 5  0 $ ' , 6 2 1  6 7 5((7352-(&7 )5 2 0  $ 9 ( 1 8 (     7 2  $ 9 ( 1 8 (     0$ ' , 6 2 1  6 7 5 ( ( 7 0$ ' , 6 2 1  6 7 5 ( ( 7  , , '  7 5 $ 1 6 0 , 6 6 , 2 1  / , 1 (  3 2 / (  ( ; + , % , 7 $9 ( 1 8 (    86 8 6 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 7 TO THE PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT (PROJECT NO. 2011-05) RECOMMENDATION Approve Amendment No. 7 to a Professional Services Agreement with Bengal Engineering, Inc., in the amount of $96,449, for the Dune Palms Road Bridge Improvement, and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY •The proposed improvements will replace the existing low water crossing with an all-weather access bridge on Dune Palms Road at the Coachella Valley Storm Water Channel (Attachment 1). •Amendment No. 7 (Attachment 2), in the amount of $96,449, authorizes the consultant to perform the “Extended Phase 1” archeological field work and prepare the report which required by Caltrans for federal environmental approval. FISCAL IMPACT The Dune Palms Road Bridge Project has an approved budget in the amount of $17,510,603. The project is partially funded with Federal Surface Transportation Funds through the state’s Highway Bridge Program and will provide up to $15,501,603 toward total project. Coachella Valley Association of Governments will fund up to $1,506,750 and the City is responsible for the remaining $502,250. The following represents the approved project budget: Professional: $250,000 Design: $1,500,000 Inspection/Testing/Survey: $1,630,000 Construction: $12,000,000 Right of Way Acquisition: $545,000 Contingency: $1,585,000 Total Budget: $17,510,000 Adequate funding is available in the approved design budget. CONSENT CALENDAR ITEM NO. 10 87 BACKGROUND/ANALYSIS The City Council approved a design contract with Bengal Engineering, Inc. in June 2014 to provide professional engineering and environmental services for the proposed all weather bridge. The project is currently in the Environmental and Permitting Phase. It is partially funded with Federal Highway Bridge Program Funds and subject to the requirements of the National Environmental Protection Act (NEPA). To comply with these environmental requirements a Historical Resources Evaluation Report and Archaeological Survey Report was prepared. The results of these studies identified certain cultural artifacts on the vacant land located on the southeast corner of the proposed bridge improvement. The first step to complete the Archaeological Survey Report, after the studies identified the certain cultural artifacts, was to establish an Extended Phase I Work Plan acceptable to Caltrans for archaeological field work. At this time, Bengal Engineering has completed this step authorized by City Council on October 18, 2016 and is awaiting final Caltrans approval. The next step required to complete the Archaeological Survey Report is to perform the Extended Phase I archaeological field investigation work identified in the Work Plan. The field investigation will include 17 archaeological test pits. After the investigation work is complete, the information will be added to the Report and resubmitted to Caltrans for approval. The field work is anticipated to take approximately six (6) weeks. ALTERNATIVES Considering the project is partially funded with federal funds and Caltrans is serving as the Lead Agency for the Federal Environmental Document, no additional alternative is recommended. Prepared by: Ed Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachments: 1.Vicinity Map 2.Amendment No. 7 to PSA with Bengal Engineering, Inc. 88 Dune Palms Bridge PROJECT LOCATION HIGHWAY 111 Vicinity Map AVENUE 48 ATTACHMENT 1 89 90 Rev.2-5-14 AMENDMENT NO. 7 TO PROFESSIONAL SERVICES AGREEMENT WITH BENGAL ENGINEERING, Inc. This Amendment No. 7 to Professional Services Agreement with Bengal Engineering ("Amendment No. 7") is made and entered into as of the 4th day of April 2017 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Bengal Engineering, Inc., a California corporation (“Consultant”). RECITALS WHEREAS, on or about July 1, 2014, the City and Consultant entered into a Professional Services Agreement to provide those services related to the Dune Palms Road Low Water Crossing Replacement at the Coachella Valley Storm Water Channel, Project No. 2011-05. The term of the Agreement expires on July 31, 2018; and WHEREAS, changes are indicated to the Contract Sum in the Professional Services Agreement; and WHEREAS, the City is utilizing Consultant to provide additional Environmental Study (Extended Phase 1 Cultural Report); additional Project Management Services; and additional Right of Way Acquisition Services. NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1. Section 1.0 is amended to read as follows: Section 1.1 – Scope of Services. For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A” attached hereto and made apart hereof. 2. Exhibit A – Scope of Services is amended to include the additional services outline with Exhibit A, attached and made a part hereof. 3. Exhibit B – Deliverables and Budget is amended as attached in Exhibit B. 4. Exhibit C – Schedule of Performance, is hereby not affected by this Agreement Amendment In all other respects, the Original Agreement shall remain in effect. 91 Rev.2-5-14 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 1 to the Professional Services Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation D a t e d : Frank J. Spevacek, City Manager ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney CONSULTANT: Bengal Engineering, Inc. California Corporation B y : Name: Scott Onishuk, P.E. Title: Principal in Charge 92 Rev.2-5-14 Exhibit A Scope of Services 93 Bengal Engineering website: BengalEngineering.com 250 Big Sur Dr. Scott@BengalEngineering.com Goleta, CA 93117 (805) 563-0788 March 10 2017 Ed Wimmer, P.E. City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 RE: Dune Palms Dune Palms Low Water Crossing Replacement Project Federal Project No. BLRKS – 5433 (014) Proposal for Additional Work Request #7: A) Creation of Extended Phase I (Archeological) Report B) Additional Project Management C) Additional Right-of-Way Services (to enter property to perform the study) Dear Mr. Wimmer, Bengal Engineering hereby submits our “Additional Work Request” (AWR) to provide additional budget and contract time for the Dune Palms Bridge project for your consideration. This proposed AWR includes: A) The implementation of the “Extended Phase 1 Work Plan” to create the “Extended Phase 1 XPI Report” (performed by WSP / PB and ECORP) B) A budget augmentation for Project Management to oversee the XP1 Report (Bengal / Heptagon 7) C) Additional Right-of-Way services to obtain permission to enter the private property to perform the requested study (OPC; Overland, Pacific & Cutler ). 94 Proposal for Additional Services AWR #7 Implementation of the Extended Phase 1 Study Dune Palms Low Water Crossing Replacement BLRKS-5433 (014) March 10, 2017 Background Information: reasons for this “Additional Work Request” XP1 Report In addition to the tasks for the environmental study which were undertaken as part of the original contract, Caltrans has requested additional study of cultural resources which have been reported to exist near the project site. This study will be undertaken in what is called an “Extended Phase I Archaeological Testing Report” (XP1 Report), and will be performed by WSP / PB and their sub consultant, ECORP. Additional Project Management At the start of the project Bengal worked with the city to create an 18-month schedule for the Project Approval / Environmental Documentation Phase. This schedule anticipated a completion date of March 2016. This schedule has met with delays due to the environmental permitting, however, and the project is currently 13 months behind the anticipated schedule which has increased the effort for project management. In order to support our environmental sub-consultants and manage the project until the end of the XP1 report, Bengal requests a budget augmentation for additional Project Management. Need for additional Right-of-Way support The last component of this ARW is additional Right-of-Way support. This is necessary to obtain permission to access the private property where some of the XP1 field work will occur. This work will be performed by OCP under subcontract to Heptagon 7. Schedule Bengal understands that approximately 8 to 9 months will be required to complete the XP1 Report process. If approved, this AWR would this time to the contract period to accommodate this approval of the XP1 process. Fee The majority of the cost for this AWR is for the XP1 Study, which will be led by WSP / PB (Lorrain Ahlquist) Most of the project management will be performed by Heptagon Seven (“H7”). This work will be led by Brad Donais. Bengal Engineering’s effort is anticipated to be minimal; one key assumption Bengal has for this work is that the meetings for the Dune Palms Bridge Project remain coincident with the meetings for the Dune Palms Widening Project, thereby minimizing Bengal’s effort. See “Exhibit A” for details. Page 2 95 Proposal for Additional Services AWR #7 Implementation of the Extended Phase 1 Study Dune Palms Low Water Crossing Replacement BLRKS-5433 (014) March 10, 2017 Page 4  Additional Scope of Services, “Exhibit A”: 96 January 20, 2017 RE: Proposal to Implement the Extended Phase I Program for the Dune Palms Road Low-Water Crossing Replacement Project, La Quinta, Riverside County, California (Federal Project No. BLRKS – 5433 (014)). The following is our proposed scope of work and budget for the implementation of an Extended Phase I (XPI) based on the draft work plan currently under 2nd review from Caltrans District 8 for the Dune Palms Project. The cultural resources services for this project will consist of all work necessary to complete the XPI Report, narrative HPSR, ESA Action Plan, and a Monitoring and Discovery Plan required by Caltrans for this federally funded project which is subject to Section 106 of the National Historic Preservation Act (NHPA). All work will be conducted following the environmental compliance guidelines outlined in the Caltrans SER Vol. 2. http://www.dot.ca.gov/ser/vol2/ex_5_3_xpi_report.pdf WSP|Parsons Brinckerhoff’s subconsultant ECORP Consulting, Inc. (ECORP) proposes the following Scope of Work: Task 1. Project Management Project Management includes: preparation of invoices and supervision of team and Quality Assurance / Quality Control (QA/QC) of deliverables to ensure conformance with Caltrans standards and policies. Hours: 45 hours Task 2. XPI Program and Report Seventeen shovel test pits (STPs) will be excavated between Area of Direct Impact (ADI) boundary and Dune Palm Road as shown on the Site Detail Map in Section 10.0 of the XPI Proposal. The 17 STPs will be excavated by hand with shovels in arbitrary 20-centimeter (cm) levels and will be about 40 cm in diameter. Excavated material will be passed through 1/8th-inch mesh. Artifacts remaining in the screen will be placed in bags labeled with the appropriate provenience information. STPs will be excavated to a depth of 80 cm (it is not practical to excavate STPs beyond about 80 cm below surface). If subsurface artifacts are found in the lower levels of an STP, an auger will be used to assess whether cultural material continues below 80 cm. If subsurface prehistoric artifacts are found in STPs, but the context appears to be disturbed, a unit will be excavated near the STP that yields the most artifacts. The purpose of the unit is to provide information about stratigraphy (to assess whether the archaeological material is mixed or disturbed) by examining the unit sidewalls. The unit will measure 1 m by 1 m and will be excavated by hand in arbitrary 10-cm levels. Excavated material will be passed through 1/8th-inch mesh. A profile of two perpendicular sidewalls will be drawn. Artifacts remaining in the screen will be placed in bags labeled with the appropriate provenience information. Artifacts will be identified, described, photographed, and drawn in ECORP’s lab in Redlands. A report will be prepared following the format required by Caltrans for an XPI investigation. The report will contain the project description, the methods used, and will describe the results, including any artifacts recovered. The report will contain a discussion of whether intact subsurface archaeological deposits are present. Hours: 185 hours 97 2 / 3 Task 3. Narrative HPSR A narrative HPSR will be prepared following guidance in Caltrans Standard Environmental Reference, Volume 2. The HPSR will summarize the results of archaeological survey, the XPI program, Native American consultation, and will provide the Caltrans Section 106 findings. Hours: 45 hours Task 4. ESA Action Plan An ESA Action Plan will be prepared following guidance in Caltrans Standard Environmental Reference, Volume 2. The Plan will include a map showing where protective fencing will be installed to protect the archaeological site during construction and will provide a list of people that need to be notified prior to fence installation and before and after fence removal. Hours: 50 hours Task 5. Post-Review Discovery and Monitoring Plan A Post-Review Discovery and Monitoring Plan will be prepared following guidance in Caltrans Standard Environmental Reference, Volume 2. The Plan will include monitoring schedules and procedures, lines of communication for discoveries, methods to evaluate finds, and reporting and notification requirements. Hours: 55 hours Schedule The XPI work plan can be completed 6 weeks after notice to proceed. 98 XPI and XPI Processing Fee Title Rate ($) Hours/Units Costs Project Manager (WSP I Parsons Brinckerhoff) $205 45 hours $9,225 Principal Investigator $205 60 hours $12,300 Technical Specialist $204 80 hours $16,320 Project Archaeologist $188 80 hours $15,040 Archeologist $114 40 hours $4,560 GIS Specialist $120 35 hours $4,200 Word Processor $70 30 hours $2,100 Contracts $70 10 hours $700 ODCs: Native American monitor, vehicle & equipment - $5,024 Reproduction / Reimbursable - $750 Total 380 hours $70,219 The total amount for Tasks 1-5 including ODCs and reproduction/delivery expenses is $70,219.00. Costing Assumptions ♦ The cost estimate is based on providing copies of the draft reports in electronic pdf format and 3 hard copies of each final report plus electronic versions in pdf formats. ♦ It is assumed that the City of La Quinta will obtain a Right to Enter access agreement with the landowner and that ECORP will have permission to carry out excavations by hand on the property. ♦ If intact cultural material is found as a result of the XPI program, Caltrans may require additional subsurface testing and preparation of an Archaeological Evaluation Report (AER). Subsurface testing in excess of 17 STPs and 1 unit and preparation of an AER are not included in the cost estimate. ♦ WSP|Parsons Brinckerhoff and ECORP team shall not be held responsible for work delays or cancellations caused by strikes, accidents, acts of God, delays imposed by the Client, or other delays beyond the control of ECORP. ♦ It is assumed that ECORP can use and rely on the data and information contained in the project related documents provided by the Client. ECORP will not perform a technical review of these documents, and will not be responsible for the content or accuracy of these studies. ♦ This cost is valid for a period of 90 days from date of this the proposal. Beyond 90 days, WSP|Parsons Brinckerhoff and ECORP, reserve the right to reevaluate the cost. If you have any questions please call me at (619) 321-4185. Sincerely, Lorraine Ahlquist Environmental Project Manager 99 1 February 2, 2017 Scott Onishuk Bengal Engineering 250 Big Sur Drive Goleta, CA 93117 RE: Dune Palms Road Bridge, City of La Quinta Project #2011-05 Federal Project No. BRLKS-5433(014) Additional Work Request for Additional Project Management Dear Scott: The following is the Heptagon Seven request for additional Project Management time and budget associated with the long standing and ongoing issues related to the cultural site along the east side of Dune Palms Road south of the storm water channel. As you are aware the issue of obtaining cultural clearance for the project has been hung up with Caltrans for over a year, until we obtained final direction requesting the project prepare a XPI at the prior noted location. In speaking with Lorraine, once notice to proceed has been provided by the City, it is anticipated the XPI and subsequent HPSR and eventual NEPA approval should be completed within eight (8) months. In addition, to complete the XPI field work, the City will need to obtain a right of entry agreement with the current property owner. I have coordinated with John Cutler of OPC and I provided a scope and fee for his additional effort associated with obtaining of said agreement. The proposed scope and budget for the above mentioned tasks are included in the following pages. Let me know if you have any questions or will need additional information on this matter. Thanks. Sincerely Brad Donais, PE Project Manager 100 Dune Palms Road – Bridge AWR, Feb. 2, 2017 2 Scope of Work The following is the proposed scope to provide extended Project Management and Coordination service along with a Right of Entry for the XPI field work. The Task numbering reflects the same task numbers, where applicable, in the main Scope of Work in the City’s agreement. Task 1: Project Management & Coordination The Consultant will continue to manage the project by tracking the schedule, budget, QA/QC and value of the products produced. From the original contract, the Phase I Project Approval and Environmental Document process has been extended due to issues arising out of the first coordination with Caltrans, then the final direction of Caltrans on the preparation of an XPI for a portion of the vacant commercial parcel located south of the stormwater channel and east of Dune Palms Road. Following Notice to Proceed on the XPI work, Consultant anticipates approval of the XPI, HPSR and Caltrans led NEPA document to be completed within 8 months. The additional time associated with this task is for the period of March 2016 to December 2017. Work will continue to include: · Continuous coordination with stakeholders such as the City, Caltrans, Coachella Valley Water District, Private and Public Utilities, etc. · Budget preparation for each task and milestone tracking for the project · Monthly expenditure report preparation by task and milestone for the project · Project schedule planning including milestones, project activities and deliverables · Monthly progress reports accompanied by an invoice · Lead monthly project status meeting · Attend public outreach meetings · Preparation of a Project Management Plan · Monitoring critical path items in a proactive manner · Monitor long lead items such as Caltrans reviews and approvals, CVWD coordination, Utility Relocations, RW acquisition and City review process In addition to the PDT meetings with the project team, we will work hand-in-hand with our Environmental Lead and City Staff, as needed to provide and exchange technical data and environmental input. This proactive relationship will be essential to the success of the project. Deliverables: Meeting Agenda, Exhibits, Deliverables Log, and updated project schedules Task 11: Final Right of Way Services – Right of Entry Consultant will shall prepare the necessary paperwork and coordinate with the City and property owner on obtaining one (1) right of entry for the XPI field work associated with APN 600-030- 018, south of the stormwater channel and east of Dune Palms Road. Deliverable: Executed Right of Entry agreement 101 Dune Palms Road – Bridge AWR, Feb. 2, 2017 Page 3 Proposed Fee The following is the proposed Fee for the additional Project Management and Right of Entry services for the Phase 1 Dune Palms Road Bridge project activities. Proposed Fee Task Heptagon Sub 1 Project Management & Coordination $19,350 $0 11 Final Right of Way Services - Right of Entry $0 $1,000 Total $19,350 $1,000 Reimbursable $0 $0 Total AWR Request $20,350 Total AWR Reimbursement $0 102 1 Memorandum To: Scott Onishuk, Bengal Engineering From: Brad Donais, Heptagon Seven Consulting Date: 03/02/2017 Re: Dune Palms Bridge, La Qunita; Change Order for Additional Project Management Fee Breakdown Per your request, the following is a breakdown of the requested $19,350 in additional fees for Project Management under the Phase 1 of the original agreement on the Dune Palms Bridge project, in the City of La Quinta. Due to the long drawn out process by Caltrans in the determination of the need for an XPI, which lasted over 13 months, and the decision on the need for an XPI which will add another 6-8 months to the Phase 1 schedule, additional project management time is needed to reimburse for holding of past costs as well as to continue with future PDT meetings as well as regular project management activities to complete the Phase 1 portion of this project. Between Mar. 2016 and Feb. 2017, eight (8) Project Development Team (PDT) meeting were held. Per the current schedule, the Phase 1 is anticipated to be complete by December 2017. Between March 2017 to December 2017, it was anticipated that the PDT would officially meet six (9) times. The following is the breakdown for meetings: · Assume 17 meeting (8 past and 9 future PDT’s) o Meeting Prep – 2 hours / meeting o Meeting – 2 hours / meeting o Meeting debrief activities – 1 hour / meeting o Total 5 hours / meeting = 85 total hours 85 hours @ $150 / hour = $12,750 · Overall Project Management (Mar. 2016 – Dec. 2017) o Assume 2 hours / month for 22 months = 44 total hours 44 hours @ $150/hour = $6,600 · Total Additional Project Management Fee Requested - $19,350 103 Proposal for Additional Services AWR #7 Implementation of the Extended Phase 1 Study Dune Palms Low Water Crossing Replacement BLRKS-5433 (014) March 10, 2017     Page 5  Bengal’s Additional Scope Bengal will oversee the consultants and serve as prime contractor for the work outlined by WSP / PB and Heptagon 7. Bengal’s work includes: A. Project Management and Coordinate with Subcontractors Project management 24 Hrs at $150/ hr $3,600 Clerical : 16 Hrs. at $55/ Hr $ 880 B. Preparation and Attendance to 8 meetings 8 meetings x 2 hrs x $150 / hr $2,400 Bengal’s Total $ 6 ,880 104 Rev.2-5-14 Exhibit B With the exception of compensation, Additional Services provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under Amendment 7 to this Agreement is Ninety-Six Thousand, Four Hundred Forty-Nine Dollars ($96,449.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in conformance with Section 2.4 of the Agreement. The following represents the revised contract total of One Million, Three Hundred Fifty-Six Thousand, Fifty-Eight Dollars ($1,356,058.00) after the consideration of $ 1,259,609.00 $ 96,449.00 Amendments 1 through 7. Previous Contract Amount through Contract Amendment No. -6- Add this Amendment Revised Contract Total $ 1,356,058.00 105 Proposal for Additional Services AWR #7 Implementation of the Extended Phase 1 Study Dune Palms Low Water Crossing Replacement BLRKS-5433 (014) March 10, 2017 Page 3  Requested Fee for this Additional Work Request: Fi r m C o s t Task Description Lead Person WSP / PB $70,219 XP1 Tasks Lorraine Ahlquist Heptagon 7 $19,350 Project management Brad Donais OPC $ 1,000 Right-of-Way John Cutler Bengal Engineering $ 6,880 Project management Scott Onishuk A W R T o t a l $ 96,449 Sincerely, Scott Onishuk, PE Director 106 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO UPDATE THE CITY’S MASTER FEE SCHEDULE TO INCLUDE EXISTING ALARM FEES, ADD MEDICAL CANNABIS DELIVERY SERVICE APPLICATION FEE, AND ADD RIVERSIDE COUNTY FIRE DEPARTMENT FEES RECOMMENDATION Adopt a resolution to update the City’s master fee schedule to include existing fire and security alarm calls fees, add medical cannabis delivery service application fee, and add Riverside County Fire Department’s deposit-based fees. EXECUTIVE SUMMARY •Staff, in collaboration with the County of Riverside Fire Department (County), proposes to relocate the Fire Safety Specialist to City Hall to improve the City’s “one-stop-shop” service; the County is requesting the City adopt the County’s fee schedule to facilitate the relocation. •The County’s fees for fire-related services and permits are all deposit-based which are being incorporated into the City’s MFS as is for a few months until a fee study can be completed that will determine set fire fees and add them to the City’s fees for the same service. •In addition to the deposit-based fire fees, other miscellaneous fees are being added to the MFS at this time, namely, cannabis delivery service application fee and the excessive fire and security alarm fees. •Staff will retain ClearSource Financial Consulting (ClearSource) to conduct a comprehensive review of City fees and to incorporate set fire fees into the City’s existing permit fees; ClearSource prepared the City’s current User and Regulatory Fee Study in June 2016. FISCAL IMPACT There is potential for additional revenue from the medical cannabis delivery service application. The County’s fee schedule is deposit-based and intended to merely recover service costs incurred by the City. Funds for the fee study in the amount of $12,000 are budgeted in Design & Development’s consulting services account number 101-6001- 60104. CONSENT CALENDAR ITEM NO. 11 107 BACKGROUND/ANALYSIS The City provides services to ensure safe, orderly, and aesthetically pleasing development and construction in La Quinta. The broad service categories include, but are not limited to, project entitlement review, improvement plan check, map check, permits (building, grading, encroachment, and driveway), and land action review (dedications, parcel mergers, and lot line adjustments). User and regulatory fees are the mechanism by which the City may recover a portion or all of the costs associated with these services. This revenue accounts for approximately five percent of all General Fund revenue sources. The MFS was last updated by ClearSource in August 2016 and adopted by Council with Resolution No. 2016-035. ClearSource is scheduled to conduct a comprehensive review of City fees and will also study costs to provide fire-related services to determine set fees. The timeline for this work is April through June 2017. In the meantime, the County deposit-based fees will be used with the Fire Safety Specialist and Finance Department tracking hours and deposit balances. County Fire Fees Staff’s collaboration with the County has determined that improved service levels and higher efficiencies can be achieved if the County’s Fire Safety Specialist is located at City Hall. Providing this service at City Hall is part of a continuous effort to enhance the “one- stop-shop” experience, and eliminates the need for separate County permits (and processes). To achieve this starting May 1, 2017, the City must use the County’s fees so that the City may collect fire service fees. Staff is currently working to establish the processes and procedures to realize the relocation by the target date. It will be a two-step process. First, the County’s existing deposit-based fire fees will be added to the City’s MFS (time and deposit balance will be tracked by the Fire Safety Specialist and the Finance Department). Second, once the fee study is completed and approved by Council, the fire fees will be added to existing City fees for the same service. For example, the flat fee determined by the fee study for the Fire Safety Specialist’s average time on a conditional use permit will be added to the City’s existing fee for a conditional use permit resulting in a single payment by users. Excessive Fire and Security Alarm Call Fees In order to have all City fees located on one schedule, staff is recommending that fees for excessive fire and security alarm calls that were established by Resolution Nos. 1994-060 and 1994-075, be incorporated into the MFS without change. These resolutions will be superseded by the MFS resolution. Cannabis Delivery License Fee On March 21, 2017, City Council adopted Ordinance No. 555 which authorized medical cannabis delivery. Delivery service operations are required to submit an application for review and if approved, obtain a City license. The estimated time to review and process applications is three hours at the City rate of $152 per hour (established by the 2016 fee 108 study), for a total cost of $456 per application. Application renewal costs will be the same (the same amount of work is required to process renewals). Staff considered the following to establish the application fee: 1.The Hub staff will process and input the application into the system and collect payment – approximately 0.5 hours 2.City Manager’s staff will verify the following – approximately 1.5 hours: i.Background check from the Department of Justice ii.Applicant’s state cannabis license iii. Applicant’s driver license iv.Vehicle insurance 3.If approved, the Hub staff will issue a Delivery Service License which must be kept in each delivery vehicle – approximately 0.5 hours 4.If denied, City Manager’s staff will issue a denial letter with explanation – approximately 0.5 hours 5.Finance staff will process and monitor payments. Planning and Land Use Fee Notices On February 21, 2017, pursuant to Government Code Section 66016, staff notified the Gas Company, Desert Valley Builders Association (DVBA), and Building Industry Association of Southern California, Riverside County Chapter (BIA) that the City intends to adopt the above mentioned County’s fees. The same day, the DVBA issued a letter of support (Attachment 1). A second notification was provided to the three organizations that this item is scheduled for Council’s review and consideration on April 4, 2017. To date, no comments have been received from the other two organizations. ALTERNATIVES The City Council may elect not to include the deposit-based fire fees and/or the cannabis delivery application fee into the City’s MFS at this time. This alternative would preclude the transfer of the Fire Safety Specialist to an in-house position, and cause the issuance of cannabis delivery licenses without reimbursement for City costs to vet applicants. Prepared by: Monika Radeva, Deputy City Clerk Approved by: Susan Maysels, City Clerk Attachment: 1.DVBA Support Letter – February 21, 2017 109 110 RESOLUTION NO. 2017 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE OF VARIOUS USER AND REGULATORY FEES, ADDING MEDICAL CANNABIS DELIVERY SERVICE APPLICATION FEE, AND INCLUDING COUNTY OF RIVERSIDE FIRE DEPARTMENT DEPOSIT-BASED FEES WHEREAS, this action is exempt under the California Environmental Quality Act (CEQA), Article 18, Statutory Exemptions, Section 15273(a) Rates Tolls Fares and Charges; and WHEREAS, this hearing to set fees was duly noticed pursuant to Government Code Section 66016, Local agency fees; new fees and increases; procedures; and WHEREAS, on August 2, 2016, the City Council adopted Resolution No. 2016- 035 updating the City’s Master Fee Schedule of various user and regulatory fees; and WHEREAS, the City Council hereby incorporates the fees set by Resolution Nos. 1994-60 and 1994-75 regarding security alarms and fire alarms, respectively, into the Master Fee Schedule; and WHEREAS, on March 21, 2017, the City Council adopted Ordinance No. 555 amending sections of Chapter 5.90 of the La Quinta Municipal Code and adding Chapter 5.91, which authorized medical cannabis delivery services within the city, and WHEREAS, the City Council hereby establishes the fee for medical cannabis delivery services for new applications and renewals at $456 per application based on a three-hour processing time-frame at the rate of $152 per hour of staff time, and WHEREAS, the City Council hereby incorporates the County of Riverside Fire Department deposit-based fees adopted by County Ordinance Nos. 348, 460 Section 5, and 546 Section 6, into the City’s Master Fee Schedule; and WHEREAS, the City Council hereby finds that the information presented by the County of Riverside Fire Department provides adequate evidence to conclude that the fees added to the Master Fee Schedule are set at amounts that do not exceed the estimated cost to provide the corresponding services; and WHEREAS, the City Council desires that annually the fees be automatically increased based on the all-urban Consumer Price Index (CPI) for Los Angeles, Riverside, and Orange County. If the all-urban CPI for Los Angles, Riverside, and 111 Resolution No. 2017- Master Fee Schedule – Update of User and Regulatory Fees Adopted: April 4, 2017 Page 2 of 3 Orange County does not change or goes down in a given year, no change shall be made to the fee schedule that year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Each WHEREAS paragraph, set forth above, is hereby adopted as a specific finding of this City Council. SECTION 2. Resolution Nos. 2016-035, 1994-60, and 1994-75 are hereby superseded and revised fees as shown in the Master Fee Schedule (Exhibit A) are hereby adopted. SECTION 3. This Resolution establishes the Medical Cannabis Delivery Service Application fee, as set forth in Chapter 5.91 of the La Quinta Municipal Code, at $456 for new applications and renewals. SECTION 4. This Resolution incorporates the County of Riverside Fire Department deposit-based fees, as listed in County Ordinance Nos. 348, 460 Section 5, and 546 Section 6, into the Master Fee Schedule. SECTION 5. Annually on July 1 the City Manager or his/her designee shall update and promulgate a new fee schedule whereby all fees are increased based on the all-urban Consumer Price Index (CPI) for Los Angeles, Riverside, and Orange County computed from April of the previous year to April of the current year. If the all-urban CPI for Los Angeles, Riverside, and Orange County does not change or goes down in a given year, no change shall be made to the fee schedule that year. SECTION 6. This Resolution shall become effective upon adoption. The fees imposed by this Resolution shall go into effect immediately. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 4th day of April, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ LINDA EVANS, Mayor City of La Quinta, California 112 Resolution No. 2017- Master Fee Schedule – Update of User and Regulatory Fees Adopted: April 4, 2017 Page 3 of 3 ATTEST: __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _______________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 113 114 Fee Description Fee Type Base Fee Notes 1 Change of Zone Deposit‐Based Fee $351 2 Conditional Use Permit a)Conditional Use Permit Deposit‐Based Fee $601 b)Mobile Home Park Deposit‐Based Fee $601 b)Recreational Vehicle Park Deposit‐Based Fee $601 3 Extension of Time a)Commercial Wind Energy Conservation System (WECS), and Variances Flat Fee $118 b)Conditional Use Permit Flat Fee $118 c)Public Use Permit Flat Fee $118 4 General Plan Amendment Deposit‐Based Fee $406 5 Revised Permits a)Public Hearing Not Required Deposit‐Based Fee $100 b)Public Hearing Required Deposit‐Based Fee $98 6 Plot Plan a)Exempt from California Environmental Quality Act (CEQA), but Required to be Transmitted by the  Riverside County Planning Department to other  Governmental Agencies for Review Deposit‐Based Fee $860 b)Not Exempt from CEQA Deposit‐Based Fee $860 7 Public Use Permit Deposit‐Based Fee $970 8S e c o n d Unit Permit Deposit‐Based Fee $350 9S p e c i f i c Plan of Land Use Deposit‐Based Fee $677 10 Substantial Conformance for Specific Plans Deposit‐Based Fee $207 11 Temporary Use Permit Not To Exceed Six Months Deposit‐Based Fee $146 12 Variance a)Filed Simultaneously with an Application for a Land Division, Conditional Use Permit, Commercial  WECS Permit or Plot Plan Deposit‐Based Fee $329 b)Filed Alone Deposit‐Based Fee $329 13 Accessory WECS Deposit‐Based Fee $376 14 Commercial WECS Permit Deposit‐Based Fee $376 15 Large Family Day Care Home Deposit‐Based Fee $266 16 Hazardous Waste Facility Siting Permit Deposit‐Based Fee $205 17 Minor Temporary Outdoor Event a)Exempt from CEQA Deposit‐Based Fee $74 b)Not Exempt from CEQA Deposit‐Based Fee $74 City of La Quinta Master Fee Schedule Schedule of Fire Department Fees Fees ‐ Riverside County Fire Department Ordinance No. 348 16 EXHIBIT A 115 Fee Description Fee Type Base Fee Notes City of La Quinta Master Fee Schedule Schedule of Fire Department Fees 18 Multi‐Family Residential Tract a)Tentative Statutory Condominium Subdivision Map Filing i)Sewers Deposit‐Based Fee $1,063 ii)Sub‐surface Disposal Deposit‐Based Fee $1,063 b)Revised Statutory Condominium Subdivision Map Filing i)Within Two (2) Years of Original Approval Deposit‐Based Fee $166 ii)After Two (2) Years of Original Approval Deposit‐Based Fee $186 19 Parcel Maps a)Tentative Commercial or Industrial Parcel Map (Sewers) Deposit‐Based Fee $1,063 b)Commercial or Industrial Parcel Map (Sub‐surface Disposal) Deposit‐Based Fee $1,063 c)Tentative Residential Parcel Map With Waiver of Final Map Deposit‐Based Fee $1,063 d)Tentative Residential Parcel Map Without Waiver of Final Map Deposit‐Based Fee $1,063 e)Revised Parcel Map Filing (Residential, Commercial, and Industrial Parcel Maps Within Two  (2) Years of Original Approval) Deposit‐Based Fee $166 f)Revised Parcel Map Filing (Commercial and Industrial Parcel Maps After Two (2) Years of  Original Approval) Deposit‐Based Fee $177 g)Revised Residential Parcel Map (After Two (2) Years of Original Approval) Deposit‐Based Fee $118 20 Single‐Family Residential Tracts a)Tentative Subdivision Map Not in the R‐2, R‐4 or R‐6 Zone (Sewers) Deposit‐Based Fee $1,063 b)Tentative Subdivision Map in the R‐2, R‐4 or R‐6 Zone Deposit‐Based Fee $1,063 c)Tentative Subdivision Map Not in the R‐2, R‐4 or R‐6 Zone (Sub‐surface Disposal) Deposit‐Based Fee $1,063 d)Revised Tentative Subdivision Map (Within Two (2) Years of Original Approval) Deposit‐Based Fee $166 e)Revised Subdivision Map (After Two (2) Years of Original Approval) Deposit‐Based Fee $186 21 Vesting Tentative Map a)Vesting Statutory Condominium Subdivision Map Filing Deposit‐Based Fee $1,063 b)Vesting Tentative Parcel Map Deposit‐Based Fee $1,063 c)Vesting Tentative Single‐Family Residential Tract Deposit‐Based Fee $1,063 22 Certificate of Land Division Compliance (Fee per Parcel) Deposit‐Based Fee $109 Division of Land Fees ‐ Riverside County Fire Department Ordinance No. 460 The initial deposit of the combined Planning Department fees shall be 75 percent of the computed amount. 17116 Fee Description Fee Type Base Fee Notes City of La Quinta Master Fee Schedule Schedule of Fire Department Fees 23 Certificate of Land Division Compliance With Waiver  of Final Parcel Map (Fee per Parcel) Deposit‐Based Fee $109 24 Land Division Unit Map Filing  (Tract and Parcels) Deposit‐Based Fee $109 25 Minor Changes (Subdivision)Deposit‐Based Fee $109 26 Minor Changes (Parcel Map)Deposit‐Based Fee $109 27 Reversion to Acreage Deposit‐Based Fee $109 28 Engineering a) Plan Checks‐Buildings Deposit‐Based Fee $1,056 b) Site Inspections (Where Required)Deposit‐Based Fee $110 c) Division of Real Estate Letters (Including Self‐ Addressed, Stamped Envelope) Deposit‐Based Fee $88 d) Industrial Projects, Research Reports Deposit‐Based Fee $584 e) Fire Protection Systems, Plan Checks, Inspections Deposit‐Based Fee $614 f) "Hood‐Duct" System Plan Check and Inspections Deposit‐Based Fee $215 g) Follow‐up Inspection for "Noncompliance"Deposit‐Based Fee $110 29 Miscellaneous Plan Check / Inspection a) Fire Alarm Evacuation Plan Check  (Plus One Inspection) Deposit‐Based Fee $627 b) Monitoring System Plan Check  (Plus One Inspection) Deposit‐Based Fee $192 c) Tenant Improvement Building / Sprinkler Plan  Check (Plus One Inspection) Deposit‐Based Fee $696 30 Fire Safety Inspections (Licensed Care) a) First Inspection (New License) i) Six (6) or Less Deposit‐Based Fee $85 ii) Seven (7) or More Deposit‐Based Fee $169 b) Inspection for Change in License Deposit‐Based Fee $85 c) Annual Inspection (No Change in Occupancy)Deposit‐Based Fee $42 d) Follow‐up Insepction for "Noncompliance"Deposit‐Based Fee $17 31 Fire Safety Inspections (Commercial / Industrial) a) Retail Buildings / Locations i) Up Through 2,499 Square Feet Deposit‐Based Fee $61 ii) 2,500 Through 4,999 Square Feet Deposit‐Based Fee $86 iii) 5,000 Square Feet or More Deposit‐Based Fee $129 b) Manufacturing Deposit‐Based Fee $129 c) Commercial i) Up Through 4,999 Square Feet Deposit‐Based Fee $86 ii) 5,000 Square Feet or More Deposit‐Based Fee $129 d) Restaurants i) Up Through 4,999 Square Feet Deposit‐Based Fee $86 ii) 5,000 Square Feet or More Deposit‐Based Fee $129 Fire Protection Regulations Fees ‐ Riverside County Fire Ordinance No. 546 18117 Fee Description Fee Type Base Fee Notes City of La Quinta Master Fee Schedule Schedule of Fire Department Fees e) Hotels / Motels / Apartments Deposit‐Based Fee $86          (Plus Per Unit Fee)Flat Fee $3 f) Mobile Home RV Parks: Incidental Use Areas Deposit‐Based Fee $86          (Plus Per Site Fee Over 20)Flat Fee $3 g) Follow‐up Inspection for "Noncompliance"Deposit‐Based Fee $126 32 Miscellaneous a) Tank Installation Use or Permit, and Inspections Deposit‐Based Fee $217          (Plus Per Additional Tank Fee Over 1) Flat Fee $32 b) Water System Flow Test Deposit‐Based Fee $178 c) Special Inspections (Access, Clearance,  Housekeeping, etc.) Deposit‐Based Fee $126 Fee Description Fee Unit Notes 33 Fire Department Personnel a)  Fire Safety Supervisor $152 per hour b)  Fire Captain $152 per hour c)  Fire Systems Inspector $152 per hour d)  Fire Safety Specialist $152 per hour e)  Fire Pretection Engineer $152 per hour 34 Outside Service Providers 100%pass‐through of actual cost For service requests, which have no fees listed in this Master Fee Schedule, the City Manager or his/her designee shall determine  the appropriate fee based on the following hourly rates for staff time involved in the service or activity. * In addition to the fees identified in this schedule, the City will pass‐through to the applicant any fees imposed by other agencies  and any discrete costs incurred from the use of outside service providers required to process the specific application.  19118 Fee Description Fee Unit Notes Short‐Term Vacation Rental Permit Fee 1 Permit Fee $100 per year 2 Technology Enhancement Fee  2% of permit fee or $5, whichever is less  per year Medical Cannabis Delivery Services  1 Delivery Service Application    a) Delivery Service Applicatioin ‐ New $456 per year    b) Delivery Service Application ‐ Renewal $456 per year 2 Technology Enhancement Fee  2% of permit fee or $5, whichever is less  per year City of La Quinta Master Fee Schedule Schedule of Short‐Term Vacation Rental Permit Fees and Medical Cannabis Delivery Services 21119 Fee Description Fee * Notes Fire Alarms (Incorporating CC RES 1994‐75) 1 Fire Alarms ‐ Excessive False Activation a) Twice in a 90‐day period ‐ deemed not excessive $0 1st & 2nd occurance Flat Fee b) Exceeding two (2) in 90‐day period ‐ every occurance $50 per occurance Flat Fee Security Alarms (Incorporating CC RES 1994‐60) 2 Burglary Alarms ‐ Excessive False Activation a) Twice in a 90‐day period ‐ deemed not excessive $0 1st & 2nd occurance Flat Fee b) Exceeding two (2) in 90‐day period ‐ every occurance $50 per occurance Flat Fee 3 Robbery Alarms ‐ Excessive False Activation a) Twice in a 90‐day period ‐ deemed not excessive $0 1st & 2nd occurance Flat Fee b) Exceeding two (2) in a 90‐day period $50 per occurance Flat Fee City of La Quinta Master Fee Schedule Schedule of Excessive Alarm Calls Fees 22 120 ATTACHMENT 1 121 122 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: APPROVE BUDGET AMENDMENT FOR EXECUTIVE RECRUITMENT RECOMMENDATION Approve budget amendment for Design & Development Director executive recruitment. EXECUTIVE SUMMARY During the fiscal year, there are administrative items that require additional appropriations. The Design and Development Director retires effective July 2017 and staff recommends retaining an executive recruitment firm to fill this position. FISCAL IMPACT Staff requests a $30,000 budget adjustment for recruitments (Account No. 101-1004- 60129). The mid-year budget review projected a General Fund surplus of $76,200; this adjustment will reduce the projected surplus to $46,200. BACKGROUND/ANALYSIS When an executive exits the organization, the City conducts a nationwide executive search. The cost is approximately $30,000. Given the number of vacancies the City has experienced this year, there are not sufficient funds to conduct this recruitment. ALTERNATIVES Council may deny budget adjustment resulting in a less extensive search. Prepared by: Chris Escobedo, Community Resources Director Approved by: Frank J. Spevacek, City Manager CONSENT CALENDAR ITEM NO. 12 123 124 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: OVERVIEW OF AMENDMENT NO. 2 TO THE PURCHASE, SALE AND DEVELOPMENT AGREEMENT WITH SILVERROCK DEVELOPMENT COMPANY LLC FOR SILVERROCK RESORT RECOMMENDATION Review, comment and provide direction. EXECUTIVE SUMMARY A Purchase, Sale and Development Agreement (Agreement) between City and Silverrock Development Company (SDC) was executed November 19, 2014. On October 20, 2015 Council approved Amendment No. 1 which modified the site plan, scope of development, and schedule of performance. SDC has designed, engineered and received approvals for the Palmer Golf Course modifications, and the Site Development Permits for the luxury hotel, luxury branded residential, conference and shared services facility, lifestyle hotel, lifestyle branded residential, golf clubhouse and golf villas. On March 2, 2017, SDC announced that Montage International would operate a Montage and a Pendry at Silverrock. Staff desires to schedule Council consideration of Amendment No. 2 for April 18, 2017. FISCAL IMPACT None. However, the items being discussed will impact the future revenue and expenses the City may incur from Silverrock Resort. BACKGROUND/ANALYSIS It has been just over 2-1/3rd years since the original Agreement with SDC was executed. In this timeframe the SDC partnership structure changed, and SDC prepared master site plans, designed and engineered improvements, and obtained site development permits. SDC also concluded an agreement with the Montage and Pendry hotel operator, secured financing commitments for the master site infrastructure, negotiated financing to construct the hotels and related uses, and completed mass grading plans, infrastructure plans, and preliminary construction plans and specifications for the vertical development. STUDY SESSION ITEM NO. 1 125 Tax Exempt Bond Provisions. The City has been working with legal counsel (Attachment 1 - Information Statement) to insure that this transaction does not impact the tax- exempt status of the bonds used to purchase and improve SilverRock. The former redevelopment agency (RDA) used tax-exempt bond proceeds to fund a portion of the acquisition and improvement activities (grading, Golf Course, Ahmanson Ranch House and support infrastructure). Per IRS regulations, the RDA and/or City may not receive more than 10% of the bond amount in private payments. Private payments are defined as non-traditional revenue (traditional revenue entails property, sales and transient occupancy taxes) or improvements a private entity may fund. When SilverRock was conceived, the RDA was to fund all improvements (acquisition, grading, infrastructure, golf courses, driving range, club house, community park and parkway landscaping/entry features), which was projected to total $185.0 million to $200.0 million. The RDA would then sell improved development pads. The private payment allocation (given the use of tax-exempt bond proceeds) would have totaled $18.5 million to $20.0 million, depending on the total RDA investment. In 2011, the Legislature eliminated redevelopment and the $185.0 million to $200.0 million of anticipated RDA funding ceased. The City’s option was to sell the remaining SilverRock property and have a developer fund all improvements (mass grading, infrastructure, permanent clubhouse, a second golf course, additional Ahmanson Ranch House improvements, a community park, and parkway/entry features). Since tax-exempt bonds were used to fund property acquisition, the Golf Course and driving range improvements, the aforementioned IRS restrictions still applied until the bonds were paid off (2033). Bond proceeds from the 1998, 2001 and 2002 tax-exempt bonds were used; these three bond issues totaled $97.2 million. Applying the 10% private activity test yields a total private payment of $9.7 million. The relevance of the tax-exempt bond provisions is the City may receive property tax, sales tax and transient occupancy tax (TOT) revenue from the SilverRock development and not trigger the 10% private activity test. However, the payments and improvements listed below fall into the private activity test provisions: POTENTIAL SILVERROCK PRIVATE PAYMENTS  DEVELOPMENT IMPACT FEE (DIF) (phase 1): $ 5.0 m  GOLF COURSE REALIGNMENT: $ 3.5 m  PERMANENT CLUBHOUSE: $ 6.8 m  AHMANSON RANCH HOUSE REHAB: $ 2.0 m  TEMPORARY CLUBHOUSE AND DRIVING RANGE: $ 1.0 m  PORTION OF JEFFERSON STREET ENTRY: $ .7 m  MASS GRADING BENEFITING SILVERROCK WAY: $ .5 m  IMPROVED PERIMETER LANDSCAPE: $ .5 m  PORTION OF ROADWAY SERVICING RANCH HOUSE: $ .3 m  DEVELOPER IMPACT FEE (DIF) (phase 2) $ 1.2 m  POSSIBLE LAND SALES PRICE (phase 2) $ 1.3 m TOTAL $ 22.8 m TOTAL (less highlights) $ 9.7 m 126 It is City policy to not waive DIF fees (they are used to fund infrastructure and facility improvements), so other considerations must be made in order to stay within the 10% limit. The 10% private activity limit does not apply if the City is contractually obligated to transfer SilverRock property to a developer and who then constructs the improvements. Based upon these facts staff recommended that the following be transferred to SDC upon achieving set performance measures:  The Golf Course  The revamped driving range  The golf maintenance facility  The Ahmanson Ranch House  The existing entry feature (Avenue 52) and the parkways that adjoin Avenue 52 and Jefferson Street. Amendment No. 2. There are three primary items addressed in Amendment 2: 1) Additional Property Transfer the Golf Course to SDC after the following occurs:  Completing the Golf Course realignment, and the temporary clubhouse and driving range  Hotel construction is underway and the permanent clubhouse is completed  Accepting covenants requiring maintenance standards, resident access and resident rates o These covenants would have first priority over any financing. Transfer the Ahmanson Ranch House to SDC after the following occurs:  Closing financing for hotels and Ranch House improvements  Accepting covenants requiring public access and design preservation. Transfer the perimeter landscape lots to SDC:  Prior to any landscape or hard scape improvements, and after closing construction financing for both hotels. Grant an option for SDC to purchase Phase 2 land (see Attachment 2-Site Plan):  Upon opening both hotels and the permanent clubhouse o The same covenants regarding maintenance, resident access and resident rates would apply for a 3rd nine holes of golf (SDC would build and operate the 3rd nine hole course). The property transfers enable the City to collect 100% of the DIF fees for all Silverrock development. Additionally, transferring the Golf Course would relieve the City’s ongoing General Fund contributions to operations and/or storm damage that to date are in excess of $6.1 million (since the Golf Course opened). These transfers would reduce General Fund expenditures while the covenants would preserve resident access and reduced rates. 127 2) Modify the Schedule of Performance Adjust outside dates for various land transfers, master site infrastructure construction and start/completion of the hotels as follows:  Phase 1A Land Closing consisting of luxury hotel, luxury branded residential, and conference and shared services sites (PA 2,3,and 4) on or before 5/1/2017  Phase 1B Land Closing consisting of lifestyle hotel, lifestyle branded residential, promenade and mixed use village, resort residential village and golf clubhouse sites (PA 5,6,7,8,9, and portions of 10A) on or before 11/1/2017  Golf Course Realignment to start on or before 5/1/17 and to finish on or before 11/1/17  Construction of both hotels, the conference and shared services facility and permanent clubhouse shall start on or before 4/4/18 and shall be finished on or before 10/4/19. The chart below details the original, Amendment No. 1 and proposed Amendment No. 2 schedule of performance dates. The Amendment 2 changes provide limited time extensions to complete major milestones, most notably a 145-day extension to complete the luxury hotel. However, the commitment from Pendry requires SDC to open both luxury and lifestyle hotels at the same time moving back the outside date to open the lifestyle hotel by over 4 years. 3) Revised Business Terms The promenade and mixed-use village, and resort residential village (PA 7,8,and 9) to be transferred to SDC prior to securing a site development permit (SDP) for these properties as follows:  SDP must comply with Development Agreement and Silverrock Specific Plan.  Before SDC may transfer this property to a third party, an approved SDP is required. 128 The aforementioned terms are a requirement of SDC’s master site infrastructure lender. The master site infrastructure is projected to cost $42.0 million; the lender is seeking SDC control of these properties as security for this investment. Staff is seeking Council input on Amendment No. 2. In order to have an amended Agreement in place prior to the May 1, 2017 groundbreaking, staff anticipates scheduling Counsel consideration of Amendment No. 2 on April 18, 2017. The May 1st activities will entail starting the golf hole realignment in order to create the luxury hotel parcel, and start work on the temporary clubhouse and driving range (which will be dedicated to the City for park use after the permanent clubhouse and revamped driving range are finished). Once this is complete in November 2017, SDC will then commence mass grading and infrastructure improvements. Construction is projected to start on the luxury hotel, lifestyle hotel, conference facility and permanent clubhouse in April 2018. Prepared by: Jon McMillen, City Economist Approved by: Frank J. Spevacek, City Manager Attachments: 1. Stradling Information Sheet 2. Silverrock Master Plan 129 130 A"achment 1. 131 132 133 134 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: PROACTIVE CODE COMPLIANCE 2016 PROGRESS AND 2017 GOALS RECOMMENDATION Discuss Code Compliance 2016 Progress and 2017 Goals. EXECUTIVE SUMMARY •In February 2016, the City contracted animal services with the County of Riverside, allowing Code Compliance Division (Code) to reorganize and implement a Pro-Active Code Compliance Program (Program). •Code Officers (Staff) now focus on promoting quality of life, property values and engaging with residents to enhance the beauty of La Quinta. •As part of the Program, Staff has increased its community outreach efforts and involvement with multiple community groups and events. •Staff has implemented three project areas: 1) Residential Cove District, 2) Highway 111/Business Corridor, and 3) North La Quinta. The next three phases will include: Vacant Lot Abatements, Short Term Vacation Rentals, and False Alarms. FISCAL IMPACT - -- None. BACKGROUND/ANALYSIS A year ago, Code was restructured to allow Staff to focus on proactive compliance. Three project areas were delineated - -- Residential Cove District, Highway 111/Business Corridor, and North La Quinta - -- and then surveyed. Challenged properties were then provided 30- Day Advance Notification Letters, informing residents and business owners of typical code violations, thus, facilitating resolution without code intervention. The next three phases - Vacant Lot Abatement, Short Term Vacation Rentals and False Alarms - are currently in development. Staff has also increased its community engagement; attending monthly meetings with the Cove Neighborhood Association, Animal Advocate Group, and participating in meetings with the Police Department and other local groups. This has led to partnerships with SNIP, a low cost spay/neuter and vaccination service non-profit and Southwest Community Church volunteer group, who offered to assist property owners with physical, and/or income limitations. STUDY SESSION ITEM NO. 2 135 Code is actively involved in the following 10 areas (Attachment 1): •Property maintenance •Animal welfare •Building code •Business district •Short-term rentals •False alarms •Community outreach •Vehicle abatement •Vacant lot abatement •Music festivals Under the program, caseload increased by 25% in 2016; doubling the number of cases in 2013 and is projected to increase at a rate of 10% to 12% in 2017 and 2018 (Attachment 2). This workload increase may correspondingly affect and increase the time frame to close cases, which presently is within 30 days after a case is opened. Staff is currently reviewing strategies to maintain the unit’s growth and work benchmarks. In addition, succession planning is key for Code compliance in order to preserve the Community’s quality of life into the future. Staff will be presenting a program summary for Council and requests Council’s input on potential strategies: •Modify number of annual focus sweeps as it is difficult to sustain case load at current resource level •Revise current level of community engagement •Extend the time to solve a case from 30 to 90 days •Select focus areas and minimize work in others •Adjust staffing levels to sustain current growth Prepared by: Martha Mendez, Public Safety Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. Code Compliance Areas 2. Code Compliance Actions 136 Code Compliance Areas Code Compliance Property Maintenance Animal Welfare Business District Building Codes Short Term Vacation Rentals False Alarms Vacant Lot Abatement Vehicle Abatement Community Outreach Music Festivals 137 138 CODE COMPLIANCE ACTIONS 7367 8617 9840 12248 13485 15075 0 2000 4000 6000 8000 10000 12000 14000 16000 2013 2014 (17%)2015 (14%)2016 (24%)2017 (10%) Projected 2018 (12%) Projected # o f A c t i o n s 139 140 City of La Quinta CITY COUNCIL MEETING: April 4, 2017 STAFF REPORT AGENDA TITLE: DISCUSS REPLACEMENT OF EXISTING MONUMENT SIGNS WITH ART ENTRYWAYS AND INCREASE PUBLIC ART NORTH OF HIGHWAY 111 RECOMMENDATION Discuss the Community Services Commission recommendation to replace existing monument signs with art entryways. EXECUTIVE SUMMARY ●The Community Services Commission (Commission) is charged with making Art in Public Places (APP) project recommendations to Council. ●Through a series of discussions, the Commission has formulated recommendations to replace existing entry monuments, additional placement locations, guiding principles, and design elements. ●Staff seeks input and direction to proceed with this project. FISCAL IMPACT There is approximately $550,000 in the APP fund of which $200,000 is committed to the Dunes Palms bridge project, leaving $350,000 for new projects. BACKGROUND/ANALYSIS Art is intrinsic to La Quinta and it is an authentic part of the La Quinta brand. The City has over 100 art pieces in the APP collection. On January 9, 2017, the Commission discussed replacing the existing entry monuments and agreed upon a set of principles to guide the replacement process. These principals include: ● Art piece first, place marker second ● Consistency of design ● Original art work ● Support local artists (wherever possible) ● Use of diverse materials appropriate for desert climate ● Seek input from content expert stakeholders ● Every piece to include City’s brand. In addition, the Commission reviewed examples to serve as a visual baseline to help refine the look and feel of art entryways. They recommended: STUDY SESSION ITEM NO. 3 141  Concrete base with consistent design  Script Logo (tagline if applicable) on each base  Illuminated at night  Landscape according to placement location. The 2013 APP Strategic plan recommends art placements in the northern part of the city. While there is over 100 pieces of public art in the APP collection, only 12 pieces are north of Highway 111. The attached map identifies phase 1 locations, which have high vehicular traffic (Attachment 1). A simple rendering of this concept has been provided for review. The rendering includes ‘‘Tango,’’ an art piece from La Quinta Arts Festival exhibitor Ryan Schmidt (Attachment 2). A similar piece currently exists in the APP collection with the same style of base and art placement recommended by the Commission, ‘‘Roadrunner’’ (Figure 2). Staff is seeking Council direction on the following: 1. Concept a. The Commission’s recommended principals and design concepts. 2. Locations a. Are these the appropriate entry monument locations? A. Highway 111 & Plaza (Vons) B. Highway 111 & Jefferson (Home Depot) C. Jefferson & Fred Waring D. Washington & Fred Waring 3. APP focus north of Highway 111? a. Should the City continue to locate art in this area in these phases? i. Phase one --- Art entryways ii. Phase two --- Art along arterial roadways (Miles and Fred Waring) iii. Phase three --- Art along neighborhood roadways 4. Investment a. Phase one and two will likely to deplete the APP fund. Would the Council consider investing Measure G funds to maintain the APP program? ALTERNATIVES 1. Accept the Commission’s recommendations and direct staff to prepare a Request for Proposals; 142 2. Do not accept the Commission’s recommendations and direct staff to seek additional input from Commission. Prepared by: Tustin K. Larson, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. Locations Map 2. Rendering 143 144 1. Locations Map 145 146 2. Rendering 147 148 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Gil Villalpando, Management Specialist DATE: April 4, 2017 SUBJECT: RESIDENT REQUEST TO AMEND MUNICIPAL CODE TO PERMIT CHICKENS ON RESIDENTIAL PROPERTIES THAT ARE LESS THAN ONE ACRE IN SIZE The City received an inquiry whether the municipal code regarding animal keeping should be updated to allow chickens in residential areas; in particular, in residential areas where parcels are less than one acre in size. The City Council last discussed this matter in July 2013. At that time the Council elected to not amend the ordinance to allow residents to raise chickens on property less than one acre in size. Current codes states: Chapter 10.24 (Animal Keeping) of the Municipal Code, chickens or poultry are allowed on any lot, or combination, that is one acre or larger in size. In addition, chickens must be kept 50 feet away from any building, school, church, hospital, or any residence or dwelling house or building used for the habitation of human beings. Chapter 10.24.080 (Livestock prohibited in certain areas) No livestock or hoofed animal, barnyard poultry, or rabbits may be kept on any lot or combination of adjoined lots less than one acre in size as per this code. No person may keep more than two horses per one acre parcel. For parcels in excess of one acre, up to three horses per additional acre or portion thereof shall be allowed. Foals under one year of age shall not be counted in calculating the maximum number of horses under this section. The term “barnyard” was questioned in municipal code 10.04.090 (Livestock), which reads: Livestock means any animal commonly considered a “barnyard” animal or animals raised for food production, including, but not limited to, horses, cattle, sheep, goats, hogs, pigs, rabbits, alpacas, llamas, emus, and ostriches. DEPARTMENT REPORT ITEM NO. 1 149 Merriam-Webster dictionary defines barnyard as “a usually fenced area adjoining a barn.” Chickens are raised to produce food “eggs” for consumption. Currently the following cities allow chickens in residential areas:  City of Indio: Chickens are permitted in the Country Estate (minimum lot size of 1 acre) and Equestrian Estate (minimum lot size of 20,000 square feet) districts. Allow up to 25 chickens per acre and must be kept a minimum distance of 35 feet from any dwelling.  Cathedral City: (A) It is unlawful to keep fowl, rabbits, guinea pigs or similar animals in the city except that such animals may be kept in an R-E zone not to exceed a total combination of three and providing all of them are kept at least twenty feet from any house built or used for human habitation. Roosters or other fowl which constitute a nuisance by their loud cries, are not allowed in any zone. (B) The city planner may prohibit those animals which are permitted by this section if findings are made that the animals create an unsanitary condition or other public nuisance. (C) Variation from the above regulations may be approved by the planning commission upon proper appeal of the city planner’s decision.  City of Palm Springs: No specific provisions addressing the keeping of chickens or poultry. The G-R-5 (minimum 5 acre lot size) and R-1-AH (minimum lot size of 20,000 square feet) zoning districts provide for Planning Commission consideration on a case by case basis of uses not more obnoxious or detrimental to other uses permitted in the zone. Require stable, pens, and corrals to be minimum 50 feet from any dwelling. Staff is unaware of any other Coachella Valley city providing for chickens or poultry on residential lots. However, there are other cities in southern California that have amended their provisions to allow a limited number of chickens to exist on smaller residential lots. 150 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Anthony Moreno, Code Compliance Supervisor Chris Escobedo, Community Resources Director DATE: April 4, 2017 SUBJECT: 2017 GOLDENVOICE CONCERTS AT EMPIRE POLO CLUB IN INDIO Preparation for the 2017 Coachella and Stagecoach music festivals is well underway. Similar to previous years, Coachella will be held over two separate weekends (April 14– 16, and April 21-23) while Stagecoach will be a single weekend (April 28– 30). Coachella will start at 11 a.m. and conclude at 1:00 a.m. the first two evenings and 12:00 a.m. the final evening. Stagecoach will open gates at noon and end at 12:00 a.m. the first two evenings, and 11:00 p.m. the final evening. Campground entertainment curfew is 1:30 a.m. Goldenvoice and representatives from the Cities of Indio and La Quinta have jointly attended meetings with homeowner association (HOA) representatives from several neighboring HOA’s over the past several weeks. A media plan is scheduled to go into effect the first week of April and will intensify leading up to and during the three weekends. The media plan will utilize local TV stations, The Desert Sun, local radio stations, as well as other local resources (Chamber of Commerce, Community Resources e-newsletter, NextDoor La Quinta, Facebook, Tourism website, etc.). Media blasts will focus upon ingress/egress routes and times, alternate routes, road closures, taxi, Uber and parent drop-off and pick-up locations, as well as the concert hotline. Representatives from Goldenvoice (Darren Carroll), the City of Indio (Jim Curtis) and La Quinta (Anthony Moreno), will attend regular operation meetings during the festivals. Code Compliance staff will be in the field monitoring noise levels and addressing related code violations. La Quinta Police presence will be similar to last year’s during the festivals and they will be available to respond and assist with resident concerns or issues. For questions during the concerts, please contact Chris Escobedo, Anthony Moreno and/or Code Compliance staff at (760) 777-7145. We will be available during all concert weekends. DEPARTMENT REPORT ITEM NO. 4 151 152 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Karla Campos, Finance Director DATE: April 4, 2017 SUBJECT: REQUEST FOR PROPOSALS FOR INVESTMENT AND MANAGEMENT SERVICES FOR THE ‘‘OTHER POST-EMPLOYMENT BENEFITS TRUST’’ FUND In April the Finance Department will be issuing a request for proposals for Other Post- Employment Benefits (OPEB) Trust Investment and Management Services. The City provides medical benefits to retirees, also referred to as OPEB. Unlike the expenses with pension benefits, the City has historically chosen to pay its OPEB expenses as they come due rather than as they are earned. While pay-as-you-go is a common financial practice among public agencies, the methodology only pays for existing retirees and ignores future cost for employees that have earned the benefit but have not yet retired, resulting in the accumulation of an unfunded liability for future benefits. Recognizing the potential benefit of paying down the OPEB unfunded liability, the City Council set aside ($1,258,059) in 2009/10 specifically for this purpose. In 2011/12 the funding was increased to $1,523,401 and has remained this amount since. Funds are committed specifically for post-retirement health benefits in General Fund reserves. Governmental Accounting Standards Board (GASB) requires that funds must be held in an irrevocable trust that may not be used for purposes other than the payment of retiree health benefits. The City currently holds retiree benefit funds in General Fund reserves. This funding allocation does not satisfy the GASB 45 requirement to be counted as an asset towards the unfunded accrued liability and has therefore not been recognized in actuarial reports as a funding source. Proposals will be evaluated based on the following criteria: Fees: One-time and reoccurring for all services including management, trustee/custodial, administrative, and transaction fees. Structure: The different parties to the agreement, such as trustee and investment manager, as well as legal structure of the trust. Investment Options: The spectrum of investment options available to the City (e.g. customized vs. model portfolios). DEPARTMENT REPORT ITEM NO. 5 153 Returns/Performance: Investment performance of the different providers over different periods of time. Start-up cost and effort: Level of staff, legal, and other efforts to establish the trust. Ongoing administration: Level of effort to maintain the trust, ensure that the program is properly functioning, and monitoring performance; in addition to reporting and consulting support provided by the trust. Portability: Measure the ease in which the trust can be terminated with one trust provider and monies moved to another trust provider. Fiduciary risk: Measure the protection provided by the trust to the City. Deadline to respond will be early May with a final recommendation for City Council consideration in June 2017. 154 HAND OUTS CITY COUNCIL MEETING APRIL 4, 2017 NO HAND-OUTS WERE DISTRIBUTED AT THE APRIL 4, 2017 COUNCIL MEETING POWER POINTS CITY COUNCIL MEETING APRIL 4, 2017 4/5/2017 1 City Council Meeting April 4, 2017 City Council Meeting April 4, 2017 P1 – Recognition of Southwest Church Volunteer Clean-Up Efforts 4/5/2017 2 Before  4/5/2017 3 In Action Before and After 4/5/2017 4 The Southwest Team 4/5/2017 5 City Council Meeting April 4, 2017 P2 – La Quinta Facilities Academy •Goals: –Develop Teamwork –Understand Project Management –Provide Training Opportunities –Provide Leadership Opportunities 4/5/2017 6 Cove Oasis Sports Complex Batting Cages Bermudas Pork Chop City Hall Parking  Lot •Project Sponsor:  Steve Howlett •Project Manager: Robert  Ambriz, Jr. •Team: Agustin Arrellano Alex Martinez Dianne Hansen 4/5/2017 7 4/5/2017 8 BEFORE PICTURES 4/5/2017 9 4/5/2017 10 Additional rock seating SPORTS COMPLEX BATTING CAGES •Project Sponsor:  Steve Howlett •Project Manager: Robert  Ambriz, Jr. •Team: Osvaldo Vargas Jorge Vizcarra Scott Hamilton Raphael Alvarado 4/5/2017 11 4/5/2017 12 4/5/2017 13 4/5/2017 14 •Project Sponsor:  Steve Howlett •Project Manager: James Lindsey •Team: Benjamin Tellez‐Sanchez Michael Salas Toma  Stoianovici Alex Rodriguez 4/5/2017 15 Before 4/5/2017 16 4/5/2017 17 City Hall Led light Conversion Project •Project Sponsor:  Steve Howlett •Project Manager: Bob Mignogna •Team: Beto Gonzales (Project Foreman) Demetrio Pecina Ruben Castaneda Steve Howlett 4/5/2017 18 4/5/2017 19 4/5/2017 20 4/5/2017 21 City Council Meeting April 4, 2017 S1 - Amendment No. 2 Silverrock Resort SILVERROCK GUIDING PRINCIPALS Long Term  Income Generation •Hotel TOT •Property and Sales Tax Recreational Opportunities for Residents •Golf Access @ Reduced Rates 4/5/2017 22 AMENDMENT  •Additional Property •Schedule of Performance •Revised Business Terms HISTORY Pre‐2011 (RDA) •$185‐$200 million to fund improvements •Sell improved pads (hotels and resort) Post‐2011 (Elimination of RDA) •Bond refunding (reduce debt service) •Section 141 IRS tax code (private payment) 4/5/2017 23 PRIVATE PAYMENT  ANALYSIS 2013 Refunding bonds ‐$97.2 million Private Activity Test –Not to exceed 10% of bond issue or $9.7 million –Items to count as private payment Private Payment •Developer Impact Fee •Golf Course Realignment •Permanent Clubhouse •Ahmanson Ranch Rehab •Temp  Clubhouse/Range •Jefferson Street Entry •Mass grading for SR Way •Landscape Improvements •Roadway to Ranch House 4/5/2017 24 Private Payments SILVERROCK GOLF COURSE Transfer  After •Golf Realignment •Hotel Construction underway  •Permanent  Clubhouse Complete •Covenants are Recorded 4/5/2017 25 Financial Summary Total  General Fund Contributions:  •$6.1 million since opening (12 years) •$508,250 Average  annual expense   Asset Depreciation: •$2,647,765 Since Opening  SILVERROCK GOLF COURSE City Benefits •Covenants ensuring resident access and reduced rates •Reduced long term liability and expense  •No requirement to finance Clubhouse 4/5/2017 26 AHMANSON RANCH HOUSE Transfer  After •Closing Financing Hotels and Ranch House  •Covenants are Recorded PERIMETER LANDSCAPE LOTS Prior to •Landscape or Hardscape Improvements  After •Closing Financing on Hotels •Recording Covenants 4/5/2017 27 Phase 1 Luxury Hotel Luxury Hotel Phase 2L i f e s t y l e Hotel Lifestyle Hotel Land Closing Start Completion Land Closing Start Completion Original 5/12/16 5/12/17 5/12/19 11/18/18 5/11/22 5/11/24 Amendment #1 1/7/17 5/9/17 5/9/19 11/18/19 5/8/22 5/8/24 Amendment #2 5/1/17 4/4/18 10/4/19 11/1/17 4/4/18 10/4/19 Net Change (days) 354 327 145 ‐382 ‐1498 ‐1681 From Original SCHEDULE OF PERFORMANCE  COMPARISON LAND TRANSFERS •Phase 1A •Phase 1B •Existing Golf Course •Ahmanson Ranch House •Landscape Lots •Phase 2 Option  4/5/2017 28 parcel # description planning area acreage 1 luxury residential pa 31 3 . 9 2s p a site pa 21 . 9 3 luxury hotel pa 21 6 . 4 4 luxury hotel parking pa 23 . 3 5c o n f e r e n c e and shared service facility pa 49 . 1 6 lifestyle hotel pa 51 1 . 4 7 clubhouse pa 10a‐17 8 lifestyle residential pa 61 0 . 3 9 promenade mixed use village area 2p a 91 3 . 5 10 promenade mixed use village area 1p a 71 5 . 5 11 resort residential village pa 8 22.02 12 future golf/residential pa 10b 67.8 13 future golf/residential pa 10b 37.9 14 future golf/residential pa 10a 30.5 15 future golf/residential/public park pa 10a 77.1 a and b silverrock way 6.3 c ahmanson lane 1.6 ds t r e e t "a" 2.2 e‐f landscape lots 0.8 16‐18 arnold palmer course pa 11 6 8 . 5 19 golf maintenance yard 3.7 20 ahmanson ranch house 0.6 perimeter landscape *4 525.32 Parcel  Detail phase 1 ap h a s e 1 b golf ahamson perimeter phase 2 landscape option 44.6 84.32 172.2 0.6 4 191.3 city park sr way 28.3 128.92 301.12 301.72 305.72 497.02 SUMMARY POSSIBLE LAND TRANSFERS 4/5/2017 29 REVISED BUSINESS TERMS Transfer  PA  7,8 and 9 Prior to SDP •MSI lender requirement •SDC may sell these parcels but must acquire SDP prior to 3rd party transfer SAFEGUARDS Existing Safeguards Remain  •City Repurchase Options •Development Control –Specific Plan and Site Development Permit •Performance Bonds and Insurance 4/5/2017 30 City Council Meeting April 4, 2017 S2 – Discuss Proactive Code Compliance 2016 Progress and 2017 Goals 4/5/2017 31 Code  Compliance Property  Maintenance Animal Welfare Business  District Building Codes Short Term  Vacation  Rentals False Alarms Vacant Lot  Abatement Vehicle  Abatement Community  Outreach Music Festivals CODE COMPLIANCE AREAS COMPLETED PHASES 1st –C o v e 2nd –H i g h w a y III 3rd –N o r t h La Quinta 4/5/2017 32 CODE COMPLIANCE ACTIONS 7367 8617 9840 12248 13485 15075 0 2000 4000 6000 8000 10000 12000 14000 16000 2013 2014 (17%) 2015 (14%) 2016 (24%) 2017 (10%) Projected 2018 (12%) Projected # of  Ac t i o n s 2 x the Case Load 36 26 18 15 12 12 5554 0 5 10 15 20 25 30 35 40 2016 CITATIONS BY  MUNICIPAL CODE 4/5/2017 33 REVENUE FROM CODE ACTION  2016 $20,602  $17,330  $11,445  Building Code (42%) Business License / Use Permits (35%) Citations Collected (23%) Debt secured by sub‐standard  properties and outstanding  citations: $52,889 FALSE  ALARMS  •February had 219 False Alarms •31 False Alarms from a single  business •$210,240 lost annually in Police  Resources •Code and Police to address  problem •Code and City Attorney  amending LQMC NEW AREAS STVRs •Licensing  & Permit  Compliance  •Complaints (noise & others) •Music Festival Season •Code and Police to address  problem 4/5/2017 34 Code Police Crime Prevention Expo Homeless Marijuana Grow House False Alarms Animal Advocate Group Dog Trainer List Animal Expo Oct./Nov. Municipal Code Review SNIP (spray/neuter clinics) Cove Association Community Community Meetings STVRs HOAs COMMUNITY ENGAGEMENT  CASE PROGRESSION 141 102 227 Current Cases on Schedule (30%) 15 to 30 Days Behind (22%) Over 30 Days Behind (48%) 4/5/2017 35 •Knox Box Keys  •6 Motorola Two  Way  Radios •Code vehicles with Safety Lights & Spot Lights for night patrol •Training for officers for Baton and Taser  certifications •CACEO AB‐‐‐Code Compliance Certification IN PROGRESS NEW PATH •Code Compliance and Animal Control have increased Community Outreach •SNIP relationship continues •Southwest Community Church has volunteered to assist our community •Animal Service contracted to County •30 Day Advance Notice to the residents •Code has focus on the various project areas  •Code has maintained their case load •Code Staff would like to continue the efforts by enhancing the program 4/5/2017 36 POTENTIAL STRATEGIES •Modify number of annual focus sweeps ‐difficult to sustain  case load at current resource level •Revise current level of community engagement •Extend the time to solve cases from 30 to 90 days •Select focus areas and minimize work in others •Adjust staffing levels to sustain current growth 4/5/2017 37 City Council Meeting April 4, 2017 S3 – Entry Monuments Art Entryways •Art is intrinsic to La Quinta •Authentic part of La Quinta brand •Over 100 pieces –Most in Village  –29 pieces outside of Village –12 pieces North of Highway 111 4/5/2017 38 Current Condition @ Home Depot @ Vons Guiding Principles 1. Art piece first, place marker second 2. Consistency of design 3. Original work 4. Support local artists (wherever possible) 5. Use diverse materials appropriate for desert  climate 6. Seek stakeholder input 7. Include City’s brand 4/5/2017 39 Visual Examples Design Recommendations 1. Concrete base with consistent design 2. Script logo (tagline if applicable) 3. Illuminated 4. Landscape according to location 4/5/2017 40 Design Rendering Locations A. Highway 111 & Plaza B. Highway 111 & Jefferson C. Jefferson & Fred Waring D. Washington & Fred Waring 4/5/2017 41 North Area Focus 1. Phase I –E n t r y w a y s 2. Phase II – Along arterial roadways 3. Phase III – Along neighborhood roadways Future Investment •Invest Measure G funds to maintain the APP  program?  4/5/2017 42 Seeking Direction ‐Summary 1. Concept? 2. Locations? 3. North area focus? 4. Future Investment?