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2017 05 10 FACt6vQUL(r� GEM Pffi,FDEsEK[- Investment Advisory Board agendas and staff reports are now available on the City's web page: www.ia-quinta.org FINANCIAL ADVISORY COMMISSION AGENDA CITY HALL STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON WEDNESDAY, MAY 102 2017 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Board Members: Johnson, Mills, Rosen, Turbow, Chairperson Batavick PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the Commission on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The Financial Advisory Commission values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CONSENT CALENDAR 1. APPROVE MINUTES OF MARCH 27, 2017 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2017 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 28, 2017 BUSINESS SESSION 1. DISCUSS REQUEST FOR PROPOSAL FOR OTHER POST -EMPLOYMENT BENEFIT TRUST FUND MANAGEMENT SERVICES AND SELECT TWO COMMISSIONERS FOR THE REVIEW AND SELECTION COMMITTEE 2. APPROVE FISCAL YEAR 2017/18 INVESTMENT POLICY FINANCIAL ADVISORY COMMISSION AGENDA 1 May 10, 2017 STUDY SESSION 1. FINANCIAL ADVISORY COMMISSION AD HOC ACTIVITIES 2. FISCAL YEAR 2017/18 PROPOSED BUDGET 3. DISCUSS PROJECTS TO INCLUDE IN THE 2017/18 THROUGH 2O21/22 CAPITAL IMPROVEMENT PROGRAM DEPARTMENTAL REPORTS 1. FOURTH QUARTER (OCTOBER - DECEMBER 2016) SALES TAX UPDATE FOR THE CITY OF LA QUINTA CORRESPONDENCE AND WRITTEN MATERIALS BOARD MEMBERS' ITEMS ADJOURNMENT The next regular meeting of the Financial Advisory Commission will be held on August 9, 2017 commencing at 4:00 p.m. at the La Quinta Study Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Jessica Delgado, Management Assistant, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta Financial Advisory Commission meeting was posted on the City's website, near the entrance to the Council Chamber at 78-495 Calle Tampico, the bulletin boards at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on May 5, 2017. DATED: May 5, 2017 Jessica Delgado, Management Assistant City of La Quinta, California Public Notices The La Quinta City Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the FAC, arrangements should be made in advance by contacting the City Clerk's office at 777-7103. A one (1) week notice is required. If background material is to be presented to the Financial Advisory Commission during an FAC meeting, please be advised that five (5) copies of all documents, exhibits, etc., must be supplied to the Management Assistant for distribution. It is requested that this take place prior to the beginning of the meeting. Any Writings or documents provided to a majority of the Financial Advisory Commission regarding any item(s) on the agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. FINANCIAL ADVISORY COMMISSION AGENDA 2 May 10, 2017 CONSENT CALENDAR ITEM NO. 1 INVESTMENT ADVISORY BOARD MINUTES Monday, March 27, 2017 CALL TO ORDER A special meeting of the La Quinta Investment Advisory Board was called to order at 5:00 p.m. by Chairperson Batavick. PRESENT: Board Members Johnson, Mills, Rosen, Turbow, and Chairperson Batavick ABSENT: None STAFF PRESENT: Finance Director Karla Campos, Financial Services Analyst Rosemary Hallick, Deputy City Clerk Monika Radeva and Management Assistant Jessica Delgado PLEDGE OF ALLEGIANCE Board Member Rosen led the audience in the pledge of allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed CONSENT CALENDAR ITEMS Motion - A motion was made and seconded by Board Members Rosen/Mills to approve the Minutes of February 15, 2017, as submitted. Motion passed unanimously. BUSINESS SESSION 1. APPROVE FISCAL YEAR 2017/18 MEETING DATES Finance Director Campos presented the staff report, which is on file in the Finance Department. Discussion followed regarding the Financial Advisory Commission expanded oversight and responsibilities', meeting dates, and times. Motion - A motion was made and seconded by Board Members Rosen/Mills to approve fiscal year 2017/18 meeting dates as recommended. Motion passed unanimously. INVESTMENT ADVISORY MINUTES 1 MARCH 27, 2017 SPECIAL MEETING 2. APPROVE FISCAL YEAR 2017/18 FINANCIAL ADVISORY COMMISSION WORK PLAN Finance Director Campos presented the staff report, which is on file in the Finance Department. Motion - A motion was made and seconded by Board Members Rosen/Johnson to approve fiscal year 2017/18 Financial Advisory Commission Work Plan as recommended. Motion passed unanimously. 3. APPROVE FISCAL YEAR 2017/18 INVESTMENT POLICY Financial Analyst Hallick presented the staff report, which is on file in the Finance Department. The Board requested additional time to review the investment policy. Motion - A motion was made and seconded by Board Members Batavick/Rosen to continue this item until the next regularly scheduled Investment Advisory Board meeting on May 10, 2017. Motion passed unanimously. DEPARTMENT REPORTS 1. THIRD QUARTER 2016 (JULY - SEPTEMBER 2016) SALES TAX UPDATE FOR THE CITY OF LA QUINTA 2. RULES AND PROCEDURE - COUNCIL, BOARDS AND COMMISSION MEETINGS 3. UPDATE ON REQUEST FOR PROPOSALS OF AUDITING SERVICES 4. UPDATE ON THE INVESTMENT ADVISORY BOARD EXPANSION AND RENAMING 5. UPDATE ON FISCAL YEAR 2017/18 BUDGET PROCESS (verbal) Finance Director Campos gave a verbal update on the Mid -Year Budget Report and noted a special meeting may be required in late April or early May for an update on Measure G oversight, audit firm selection, cash flow analysis, and Investment Policy. Finance Director Campos presented the anticipated timeline of Fiscal Year 2017/18 Budget review and approval. The Board requested an opportunity to review the budget document prior to the item being presented to the Council as a Study session. June 21 - contingency INVESTMENT ADVISORY MINUTES 2 MARCH 27, 2017 SPECIAL MEETING CORRESPONDENCE AND WRITTEN MATERIAL - None BOARD MEMBERS' ITEMS - None ADJOURNMENT There being no further business, it was moved and seconded by Board Members Rosen/Turbow to adjourn this meeting at 5:51 p.m. Motion passed unanimously. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California INVESTMENT ADVISORY MINUTES 3 MARCH 27, 2017 SPECIAL MEETING City of La Quinta CONSENT CALENDAR ITEM NO. 2 FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE, RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JANUARY 31, 2017 RECOMMENDATION Receive and file revenue and expenditure report dated January 31, 2017. EXECUTIVE SUMMARY Revenue and expenditure reports are submitted for review. The report summarizes the City's year-to-date (YTD) revenues and expenditures for January 2017 (Attachment 1). FISCAL IMPACT - None. BACKGROUND/ANALYSIS Revenues Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budge t-represents the revenue budget the Council adopted in June 2016 for fiscal year 2016/17. Current Total Budget- includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated remaining budgets). Period Activity - represents actual revenues received in the reporting month. Fiscal Activity- presents actual revenues collected YTD. For example, the January report shows revenues collected in January in the Period Activity column, but revenues collected from the beginning of the FY through the end of the reporting month for 2016/17 are presented in the Fiscal Activity column. Variance Favorable/(Unfavorable) - represents the difference between YTD collections and the budgeted amount. Percent Used - represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year, which results in peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. January Revenues $4.1 million in General Fund revenues were collected in January bringing the total YTD collections to 34.22 percent ($14,435,912). Total collections for all funds in January were $13,768,319; bringing total YTD collections to 69.52 percent ($67.4 million). The bulk of General Fund revenues for January consisted of: $207,346 - Burrtec franchise fee $250,000 - Annual General Fund Recognized Obligation Payment Schedule (ROPS) reimbursement $540,299 - Transient occupancy tax (hotels & short-term vacation rentals) $627,400 - Sales tax $2,841,106 - Property tax The larger non -General Fund payments received in January consisted of: $47,015 - Interest earnings (distributed amongst Funds on March 30th) $69,544 - Measure A (road improvement funds) $360,949 - SilverRock golf green fees $500,328 - Landscape and Lighting District fees $7,655,288 - Semi-annual Recognized Obligation Payment Schedule (ROPS) for debt service payments associated with the Successor Agency Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget - represents the expenditure budget adopted by Council in June 2016 for 2016/17. Current Total Budget - includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity- represents actual expenditures made in the reporting month. Fiscal Activity- presents actual expenditures made YTD. For example, the January report shows expenditures made in the Period Activity column, but expenditures made during the fiscal year from July 2016 through the end of the reporting period are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) - represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used - represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. January Expenditures General Fund expenditures in January total $1.9 million bringing the total YTD expenditures to 33.06 percent. Of the $1.9 million, $531,830 is related to personnel costs (salaries, benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures in January were: $28,575 - Parks landscape maintenance $40,081 - Marketing & tourism promotion (digital and print) $41,683 - Community events (19t" Hole Block Party and Brew in LQ) $47,750 - Palm Springs Desert Resort Visitors Bureau quarterly advertising $1,026,723 - Sheriff contract Total expenditures for all funds in January were $3.3 million bringing total expenditures to 35.41 percent. The larger non -General Fund expenditures were: $41,797 - SilverRock cart barn and driving range expenses $42,500 - Annual TrakiT software license $45,273 - Landscape and Lighting landscape maintenance $56,079 - SilverRock golf shop merchandise $181,751 - SilverRock golf course management Summary All funds are generally on target or under budget with regard to expenditures. The timing imbalance of revenues receipts versus expenditures is funded from the City's cash flow reserve. Prepared by: Karla Campos, Finance Director Attachment: 1. Revenue and Expenditure Reports for January 2017 Revenue Summary Report All Funds City of La Quinta, CA January 2017 Summary For Fiscal: 2016/17 Period Ending: 01/31/2017 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 40400600.00 42,183,600.00 4,737,206.00 14,435,911.84 -27,747,688.16 34.22 % 201- GAS TAX FUND 1299100.00 1,264,500.00 52,065.72 937,268.50 -327,231.50 74.12 % 202 - LIBRARY FUND 2250000.00 2,250,000.00 0.00 667,106.19 -1,582,893.81 29.65 % 210 - FEDERAL ASSISTANCE FUND 125800.00 125,800.00 7,905.00 7,905.00 -117,895.00 6.28 % 212 - SLESF (COPS) FUND 100100.00 100,100.00 8,333.33 79,402.56 -20,697.44 79.32 % 213 -JAG FUND 9000.00 9,000.00 0.00 0.42 -8,999.58 0.00 % 215 - LIGHTING & LANDSCAPING FUND 1447400.00 1,447,400.00 500,357.69 1,013,071.69 -434,328.31 69.99 % 218 - CV VIOLENT CRIME TASK FORCE 22600.00 22,600.00 0.00 17,685.83 -4,914.17 78.26 % 219 - ASSET FORFEITURE 0.00 0.00 0.00 48.08 48.08 0.00 % 220 - QUIMBY FUND 87000.00 87,000.00 0.00 27,308.46 -59,691.54 31.39 % 221- AB 939 52500.00 52,500.00 0.00 3,823.39 -48,676.61 7.28 % 223 - MEASURE A 752500.00 752,500.00 69,543.94 309,738.23 -442,761.77 41.16 % 224 - TU M F 0.00 0.00 0.00 163.08 163.08 0.00 % 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 122.73 122.73 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 19,212,171.00 7,655,288.00 42,180,855.08 22,968,684.08 219.55 % 235 - SO COAST AIR QUALITY FUND 45300.00 45,300.00 0.00 14,030.59 -31,269.41 30.97 % 237 - SUCCESSOR AGCY PA 1 ADM IN 0.00 -250,000.00 125,000.00 125,018.05 375,018.05 50.01 % 241- HOUSING AUTHORITY 889600.00 889,600.00 76,896.94 732,450.12 -157,149.88 82.33 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 0.00 773.37 773.37 0.00 % 250 -TRANSPORTATION DIF FUND 669000.00 669,000.00 11,368.00 237,838.57 -431,161.43 35.55 % 251 - PARKS & REC DIF FUND 350000.00 350,000.00 8,192.00 120,851.45 -229,148.55 34.53 % 252 - CIVIC CENTER DIF FUND 200000.00 200,000.00 3,768.00 58,240.06 -141,759.94 29.12 % 253 - LIBRARY DEVELOPMENT DIF 65000.00 65,000.00 1,376.00 20,296.00 -44,704.00 31.22 % 254 - COMMUNITY CENTER DIF 35600.00 35,600.00 516.00 8,162.36 -27,437.64 22,93 % 255 - STREET FACILITY DIF FUND 35000.00 35,000.00 464.00 9,915.73 -25,084.27 28.33 % 256 - PARK FACILITY DIF FUND 7000.00 7,000.00 160.00 2,367.19 -4,632.81 33.82 % 257 - FIRE PROTECTION DIF 80000.00 80,000.00 1,732.00 26,776.17 -53,223.83 33.47 % 270 - ART IN PUBLIC PLACES FUND 98500.00 98,500.00 2,170.60 32,568.20 -65,931.80 33.06 % 299 - INTEREST ALLOCATION FUND 0.00 0.00 47,014.85 47,014.85 47,014.85 0.00 % 310 - LQ FIN AUTHORITY DEBT SVC 678100.00 678,100.00 0.00 636,339.13 -41,760.87 93.84 % 401- CAPITAL IMPROVEMENT PROGRAMS 7327300.00 20,006,554.38 31,058.74 2,395,659.31 -17,610,895.07 11.97 % 501- FACILITY & FLEET REPLACEMENT 456100.00 456,100.00 0.00 289,012.01 -167,087.99 63.37 % 502 - INFORMATION TECHNOLOGY 849800.00 844,800.00 409.00 429,333.00 -415,467.00 50.82 % 503 - PARK EQUIP & FACILITY FND 534700.00 534,700.00 0.00 281,257.46 -253,442.54 52.60 % 504 - INSURANCE FUND 648300.00 648,300.00 252.23 322,050.68 -326,249.32 49.68 % 601- SILVERROCK RESORT 4034800.00 4,034,800.00 427,240.84 1,904,763.70 -2,130,036.30 47.21 % 602 - SILVERROCK GOLF RESERVE 61400.00 61,400.00 0.00 61,709.31 309.31 100.50 % Report Total: 63,612,100.00 96,996,925.38 13,768,318.88 67,436,838.39 -29,560,086.99 69.52 % * 2016 bond refinance accounting entry. 5/3/2017 7:36:04 PM Page 1 of 2 Expenditure Summary Report All Funds City of La Quinta, CA January 2017 Summary For Fiscal: 2016/17 Period Ending: 01/31/2017 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101 - GENERAL FUND 41241100.00 49,381,154.96 1,936,414.40 16,326,250.84 33,054,904.12 33.06 % 201 - GAS TAX FUND 1299200.00 1,339,700.00 84,334.18 710,944.60 628,755.40 53.07 % 202 - LIBRARY FUND 1717400.00 1,820,317.75 17,796.73 252,754.64 1,567,563.11 13.89 % 210 - FEDERAL ASSISTANCE FUND 20200.00 20,200.00 0.00 0.00 20,200.00 0.00 % 212 - SLESF (COPS) FUND 0.00 0.00 7,542.19 19,900.32 -19,900.32 0.00 % 213 -JAG FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 215 - LIGHTING & LANDSCAPING FUND 1467400.00 1,468,700.00 85,649.65 684,451.24 784,248.76 46.60 % 218 - CV VIOLENT CRIME TASK FORCE 46700.00 46,700.00 93.23 4,363.01 42,336.99 9.34 % 220 - QUIMBY FUND 437300.00 4,395,288.74 0.00 291,239.37 4,104,049.37 6.63 % 221- AB 939 20000.00 20,000.00 0.00 460.10 19,539.90 2.30 % 223 - MEASURE A 651000.00 1,755,784.32 0.00 565,574.31 1,190,210.01 32.21 % 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 18,077,120.00 0.00 12,939,113.30 5,138,006.70 71.58 % 235 - SO COAST AIR QUALITY FUND 30000.00 30,000.00 9,915.17 9,915.17 20,084.83 33.05 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0.00 292,000.00 254,386.00 308,571.25 -16,571.25 105.68 % 241- HOUSING AUTHORITY 960200.00 975,400.00 62,229.02 546,927.82 428,472.18 56.07 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 250-TRANSPORTATION DIF FUND 675900.00 3,489,738.61 0.00 69,351.77 3,420,386.84 1.99 % 251- PARKS & REC DIF FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 252 - CIVIC CENTER DIF FUND 0.00 0.00 0.00 15,174.80 -15,174.80 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0.00 0.00 0.00 3,509.69 -3,509.69 0.00 % 254 - COMMUNITY CENTER DIF 0.00 0.00 0.00 0.00 0.00 0.00 % 255 - STREET FACILITY DIF FUND 0.00 0.00 0.00 4,083.90 -4,083.90 0.00 % 256 - PARK FACILITY DIF FUND 0.00 0.00 0.00 961.92 -961.92 0.00 % 257 - FIRE PROTECTION DIF 0.00 0.00 0.00 1,271.50 -1,271.50 0.00 % 270 - ART IN PUBLIC PLACES FUND 129000.00 329,000.00 0.00 3,148.73 325,851.27 0.96 % 299 - INTEREST ALLOCATION FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 310 - LQ FIN AUTHORITY DEBT SVC 678100.00 678,100.00 919.00 638,939.50 39,160.50 94.22 % 401- CAPITAL IMPROVEMENT PROGRAMS 190400.00 20,196,783.38 354,460.24 2,649,803.03 17,546,980.35 13.12 % 501- FACILITY & FLEET REPLACEMENT 498900.00 559,176.00 21,141.00 124,310.66 434,865.34 22.23 % 502 - INFORMATION TECHNOLOGY 848800.00 848,800.00 72,929.02 459,112.61 389,687.39 54.09 % 503 - PARK EQUIP & FACILITY FND 603700.00 680,200.00 9,438.76 58,506.70 621,693.30 8.60 % 504 - INSURANCE FUND 649200.00 649,700.00 3,875.50 513,391.20 136,308.80 79.02 % 601- SILVERROCK RESORT 4262200.00 4,262,500.00 419,978.02 2,210,627.43 2,051,872.57 51.86 % 602 - SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 % Report Total: 56,426,700.00 111,316,363.76 3,341,102.11 39,412,659.41 71,903,704.35 35.41 % 5/3/2017 7:36:23 PM Page 1 of 2 City of La Quinta CONSENT CALENDAR ITEM NO. 3 FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 28, 2017 RECOMMENDATION Receive and file revenue and expenditure report dated February 28, 2017. EXECUTIVE SUMMARY Revenue and expenditure reports are submitted for review. The report summarizes the City's year-to-date (YTD) revenues and expenditures for February 2017 (Attachment 1). FISCAL IMPACT - None. BACKGROUND/ANALYSIS Revenues Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budge t-represents the revenue budget the Council adopted in June 2016 for fiscal year 2016/17. Current Total Budget- includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated remaining budgets). Period Activity - represents actual revenues received in the reporting month. Fiscal Activity- presents actual revenues collected YTD. For example, the February report shows revenues collected in February in the Period Activity column, but revenues collected from the beginning of the FY through the end of the reporting month for 2016/17 are presented in the Fiscal Activity column. Variance Favorable/(Unfavorable) - represents the difference between YTD collections and the budgeted amount. Percent Used - represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year, which results in peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. February Revenues $3.7 million in General Fund revenues were collected in February bringing the total YTD collections to 43.2 percent ($18,221,311). Total collections for all funds in February were $4,620,895; bringing total YTD collections to 74.29 percent ($72 million). The bulk of General Fund revenues for February consisted of: $32,692 - Business licenses $150,872 - Cable television franchise fee $836,400 - Sales Tax $720,390 - Transient occupancy tax (hotels & short-term vacation rentals) $1,897,652 - Property tax in lieu of vehicle license fees The larger non -General Fund payments received in February consisted of: $24,014 - La Quinta rental property rent $33,910 - SilverRock merchandise sales $36,322 - Federal assistant rent programs for low income housing $49,778 - Measure A (road improvement funds) $575,910 - SilverRock golf green fees Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget - represents the expenditure budget adopted by Council in June 2016 for 2016/17. Current Total Budget - includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity - represents actual expenditures made in the reporting month. Fiscal Activity- presents actual expenditures made YTD. For example, the February report shows expenditures made in the Period Activity column, but expenditures made during the fiscal year from July 2016 through the end of the reporting period are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) - represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used - represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. February Expenditures General Fund expenditures in February total $2.2 million bringing the total YTD expenditures to 37.67 percent. Of the $2.2 million, $515,764 is related to personnel costs (salaries, benefits, etc.). In addition to personnel costs, the other larger General Fund expenditures in February were: $35,194 - Plan check services $40,149 - Legal fees $47,669 - Marketing & tourism promotion (digital and print) $52,124 - Fire services contract (complete billing received in March) $1,104,363 - Sheriff contract Total expenditures for all funds in February were $3.2 million bringing total expenditures to 38.35 percent. The larger non -General Fund expenditures were: $47,256 - Capital improvements construction expenses (Eisenhower Park, Cove Oasis trailhead, and north La Quinta parkways) $48,750 - Museum operations $80,496 - Earthquake insurance annual premium $129,871 - Capital improvement design expenses (north La Quinta parkways, SilverRock entryway, Eisenhower drainage, Oasis trailhead, and Dune Palms bridge widening) $133,102 - SilverRock golf course management Summary All funds are generally on target or under budget with regard to expenditures. The timing imbalance of revenues receipts versus expenditures is funded from the City's cash flow reserve. Prepared by: Karla Campos, Finance Director Attachment: 1. Revenue and Expenditure Reports for February 2017 City of La Quinta, CA Fund 101-GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 210 - FEDERAL ASSISTANCE FUND 212 - SLESF (COPS) FUND 213 -JAG FUND 215 - LIGHTING & LANDSCAPING FUND 218 - CV VIOLENT CRIME TASK FORCE 219 - ASSET FORFEITURE 220 - QUIMBY FUND 221- AB 939 223 - MEASURE A 224 - TUMF 225 - INFRASTRUCTURE FUND 231- SUCCESSOR AGCY PA 1 RORF 235 - SO COAST AIR QUALITY FUND 237 - SUCCESSOR AGCY PA 1 ADM IN 241- HOUSING AUTHORITY 249 - SA 2011 LOW/MOD BOND FUND 250 -TRANSPORTATION DIF FUND 251- PARKS & REC DIF FUND 252 - CIVIC CENTER DIF FUND 253 - LIBRARY DEVELOPMENT DIF 254 - COMMUNITY CENTER DIF 255 - STREET FACILITY DIF FUND 256 - PARK FACILITY DIF FUND 257 - FIRE PROTECTION DIF 270 - ART IN PUBLIC PLACES FUND 299 - INTEREST ALLOCATION FUND 310 - LQ FIN AUTHORITY DEBT SVC 401- CAPITAL IMPROVEMENT PROGRAMS 501- FACILITY & FLEET REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FND 504- INSURANCE FUND 601 - SILVERROCK RESORT 602 - SILVERROCK GOLF RESERVE * 2016 bond refinance accounting entry. Revenue Summary Report All Funds February 2017 Summary For Fiscal: 2016/17 Period Ending: 02/28/2017 Original Current Total Budget Total Budget 40400600.00 42,183,600.00 1299100.00 1, 264, 500.00 2250000.00 2,250,000.00 125800.00 125,800.00 100100.00 100,100.00 9000.00 9,000.00 1447400.00 1, 447, 400.00 22600.00 22,600.00 0.00 0.00 87000.00 87,000.00 52500.00 52,500.00 752500.00 752,500.00 0.00 0.00 0.00 0.00 0.00 19,212,171.00 45300.00 45,300.00 0.00-250,000.00 889600.00 889,600.00 0.00 0.00 669000.00 669,000.00 350000.00 350,000.00 200000.00 200,000.00 65000.00 65,000.00 35600.00 35,600.00 35000.00 35,000.00 7000.00 7,000.00 80000.00 80,000.00 98500.00 98,500.00 0.00 0.00 678100.00 678,100.00 7327300.00 20,006,554.38 456100.00 456,100.00 849800.00 844,800.00 534700.00 534,700.00 648300.00 648,300.00 4034800.00 4,034,800.00 61400.00 61,400.00 Report Total: 63,612,100.00 96,996,925.38 Variance Period Fiscal Favorable Percent Activity Activity (Unfavorable) Used 3,785,399.04 18,221,310.88 -23,962,289.12 43.20 % 8,550.68 945,819.18 -318,680.82 74.80 % 0.00 667,106.19 -1,582,893.81 29.65 % 0.00 7,905.00 -117,895.00 6.28 % 8,333.33 87,735.89 -12,364.11 87.65 % 0.00 0.42 -8,999.58 0.00 % 0.00 1,013,071.69 -434,328.31 69.99 % 0.00 17,685.83 -4,914.17 78.26 % 0.00 48.08 48.08 0.00 % 0.00 27,308.46 -59,691.54 31.39 % 0.00 3,823.39 -48,676.61 7.28 % 49,777.77 359,516.00 -392,984.00 47.78 % 0.00 163.08 163.08 0.00 % 0.00 122.73 122.73 0.00 % 0.00 42,180,855.08* 22,968,684.08 219.55 % 0.00 14,030.59 -31,269.41 30.97 % 0.00 125,018.05 375,018.05 50.01 % 76,662.38 809,112.50 -80,487.50 90.95 % 0.00 773.37 773.37 0.00 % 14,210.00 252,048.57 -416,951.43 37.68 % 10,240.00 131,091.45 -218,908.55 37.45 % 4,710.00 62,950.06 -137,049.94 31.48 % 1,720.00 22,016.00 -42,984.00 33.87 % 645.00 8,807.36 -26,792.64 24.74 % 580.00 10,495.73 -24,504.27 29.99 % 200.00 2,567.19 -4,432.81 36.67 % 2,165.00 28,941.17 -51,058.83 36.18 % 872.33 33,440.53 -65,059.47 33.95 % 10,809.37 57,824.22 57,824.22 0.00 % 0.00 636,339.13 -41,760.87 93.84 % 0.00 2,395,659.31 -17,610,895.07 11.97 % -8,550.68 280,461.33 -175,638.67 61.49 % 711.00 430,044.00 -414,756.00 50.90 % 0.00 281,257.46 -253,442.54 52.60 % 0.00 322,050.68 -326,249.32 49.68 % 653,859.86 2,558,623.56 -1,476,176.44 63.41 % 0.00 61,709.31 309.31 100.50 % 4,620,895.08 72,057,733.47 -24,939,191.91 74.29 % 5/3/2017 7:48:09 PM Page 1 of 2 Expenditure Summary Report All Funds .� City of La Quinta, CA February 2017 Summary For Fiscal: 2016/17 Period Ending: 02/28/2017 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101 - GENERAL FUND 41241100.00 49,381,154.96 2,275,181.07 18,601,431.91 30,779,723.05 37.67 % 201 - GAS TAX FUND 1299200.00 1,339,700.00 87,725.29 798,669.89 541,030.11 59.62 % 202 - LIBRARY FUND 1717400.00 1,820,317.75 64,629.86 317,384.50 1,502,933.25 17.44 % 210 - FEDERAL ASSISTANCE FUND 20200.00 20,200.00 0.00 0.00 20,200.00 0.00 % 212 - SLESF (COPS) FUND 0.00 0.00 15,270.58 35,170.90 -35,170.90 0.00 % 213 -JAG FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 215 - LIGHTING & LANDSCAPING FUND 1467400.00 1,468,700.00 56,885.25 741,336.49 727,363.51 50.48 % 218 - CV VIOLENT CRIME TASK FORCE 46700.00 46,700.00 2,861.55 7,224.56 39,475.44 15.47 % 220-QUIMBYFUND 437300.00 4,395,288.74 0.00 291,239.37 4,104,049.37 6.63% 221- AB 939 20000.00 20,000.00 0.00 460.10 19,539.90 2.30 % 223 - MEASURE A 651000.00 1,755,784.32 0.00 565,574.31 1,190,210.01 32.21 % 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 0.00 18,077,120.00 7,000.00 12,946,113.30 5,131,006.70 71.62 % 235 - SO COAST AIR QUALITY FUND 30000.00 30,000.00 0.00 9,915.17 20,084.83 33.05 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0.00 292,000.00 4,750.00 313,321.25 -21,321.25 107.30 % 241- HOUSING AUTHORITY 960200.00 975,400.00 60,326.33 607,254.15 368,145.85 62.26 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 250-TRANSPORTATION DIF FUND 675900.00 3,489,738.61 0.00 69,351.77 3,420,386.84 1.99 % 251- PARKS & REC DIF FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 252 - CIVIC CENTER DIF FUND 0.00 0.00 0.00 15,174.80 -15,174.80 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0.00 0.00 0.00 3,509.69 -3,509.69 0.00 % 254 - COMMUNITY CENTER DIF 0.00 0.00 0.00 0.00 0.00 0.00 % 255 - STREET FACILITY DIF FUND 0.00 0.00 0.00 4,083.90 -4,083.90 0.00 % 256 - PARK FACILITY DIF FUND 0.00 0.00 0.00 961.92 -961.92 0.00 % 257 - FIRE PROTECTION DIF 0.00 0.00 0.00 1,271.50 -1,271.50 0.00 % 270 - ART IN PUBLIC PLACES FUND 129000.00 329,000.00 12,675.83 15,824.56 313,175.44 4.81 % 299 - INTEREST ALLOCATION FUND 0.00 0.00 0.00 0.00 0.00 0.00 % 310 - LQ FIN AUTHORITY DEBT SVC 678100.00 678,100.00 0.00 638,939.50 39,160.50 94.22 % 401- CAPITAL IMPROVEMENT PROGRAMS 190400.00 20,196,783.38 190,180.30 2,839,983.33 17,356,800.05 14.06 % 501- FACILITY & FLEET REPLACEMENT 498900.00 559,176.00 9,675.96 133,986.62 425,189.38 23.96 % 502 - INFORMATION TECHNOLOGY 848800.00 848,800.00 58,334.76 517,447.37 331,352.63 60.96 % 503 - PARK EQUIP & FACILITY FND 603700.00 680,200.00 8,785.42 67,292.12 612,907.88 9.89 % 504 - INSURANCE FUND 649200.00 649,700.00 84,044.30 597,435.50 52,264.50 91.96 % 601- SILVERROCK RESORT 4262200.00 4,262,500.00 335,387.67 2,546,015.10 1,716,484.90 59.73 % 602 - SILVERROCK GOLF RESERVE 0.00 0.00 0.00 0.00 0.00 0.00 % Report Total: 56,426,700.00 111,316,363.76 3,273,714.17 42,686,373.58 68,629,990.18 38.35 % 5/3/2017 7:48:26 PM Page 1 of 2 City of La Qu i nta BUSINESS ITEM. 1 FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE: DISCUSS REQUEST FOR PROPOSAL FOR OTHER POST -EMPLOYMENT BENEFIT TRUST FUND MANAGEMENT SERVICES AND SELECT TWO COMMISSIONERS FOR THE REVIEW AND SELECTION COMMITTEE RECOMMENDATION Discuss the request for proposal (RFP) for other post -employment benefit (OPEB) trust fund management services and select two Financial Advisory Commission (FAC) members, for the review and selection committee. EXECUTIVE SUMMARY The City will issue a RFP for OPEB trust fund management services. Staff is recommending the selection of two FAC members for the selection committee. Once established the trust funds and returns will be reviewed by the FAC. FISCAL IMPACT - None BACKGROUND/ANALYSIS On May 12, 2017 the Finance Department will be issuing a request for proposals for Other Post -Employment Benefits (OPEB) Trust Investment and Management Services. The City provides medical benefits to retirees, also referred to as OPEB. Unlike the expenses with pension benefits, the City has historically chosen to pay its OPEB expenses as they come due rather than as they are earned. While pay-as-you-go is a common financial practice among public agencies, the methodology only pays for existing retirees and ignores future cost for employees that have earned the benefit but have notyet retired, resulting in the accumulation of an unfunded liability for future benefits. Recognizing the potential benefit of paying down the OPEB unfunded liability, the City Council set aside ($1,258,059) in 2009/10 specifically for this purpose. In 2011112 the funding was increased to $1,523,401 and has remained this amount since. Funds are committed specifically for post -retirement health benefits in General Fund reserves. Governmental Accounting Standards Board (GASB) requires that funds must be held in an irrevocable trust that may not be used for purposes other than the payment of retiree health benefits. The City currently holds retiree benefit funds in General Fund reserves. This funding allocation does not satisfy the GASB 45 requirement to be counted as an asset towards the unfunded accrued liability and has therefore not been recognized in actuarial reports as a funding source. Proposals will be evaluated based on the following criteria: Fees: One-time and reoccurring for all services including management, trustee/custodial, administrative, and transaction fees. Structure: The different parties to the agreement, such as trustee and investment manager, as well as legal structure of the trust. Investment Options: The spectrum of investment options available to the City (e.g. customized vs. model portfolios). Returns/Performance: Investment performance of the different providers over different periods of time. Start-up cost and effort: Level of staff, legal, and other efforts to establish the trust. Ongoing administration: Level of effort to maintain the trust, ensure that the program is properly functioning, and monitoring performance; in addition to reporting and consulting support provided by the trust. Portability: Measure the ease in which the trust can be terminated with one trust provider and monies moved to another trust provider. Fiduciary risk: Measure the protection provided by the trust to the City. Deadline to respond to this RFP will be June 9, 2017 with a final recommendation for City Council consideration on August 1, 2017. After the trust is established, the funds and returns will be reviewed on a period basis by the FAC. Therefore, City staff recommends having two FAC members on the review and selection committee. ALTERNATIVES Select one FAC member to the committee or none. This recommendation is not recommended by Staff because the FAC will be reviewing investments in the Trust once established. Prepared by: Karla Campos, Finance Director Attachment: RFP for other post -employment benefit trust fund management services REQUEST FOR PROPOSAL OTHER POST -EMPLOYMENT BENEFIT TRUST FUND MANAGEMENT SERVICES The City of La Quinta invites proposals from qualified firms to establish and provide administration and investment oversight for Irrevocable Trust and Investment Management Services for its Other Post -Employment Benefits (OPEB). Proposal Deadline: Friday, June 9, 2017 at 5:OOPM ATTACHMENT A Request The City of La Quinta (City) is inviting proposals to provide Other Post -Employment Benefits (OPEB) trust fund management services. The City plans to have this trust in place by September 2017. This letter and its enclosures comprise the entire request for proposals (RFP) for this project. Responses should be submitted in accordance with the instructions set forth in this RFP. About the City The City of La Quinta encompasses approximately 31 square miles, has a residential population of slightly more than 38,394 and is located in the Coachella Valley approximately 25 miles east of Palm Springs, CA. Incorporated in 1982, governed by a Charter, the City is operated under a City Council/City Manager form of government. Four City Council members are elected at large to serve four-year terms. The Mayor is elected, serving a two-year term to be the City Council administrative head. The Mayor/City Council also serve as Housing Authority members. The City contracts for some services to its residents and businesses including police, fire, water and refuse disposal. As of May 1, 2017, City employment totaled 80 full- time and 14 part-time employees. The City participates in the State of California Public Employees' Retirement System (PERS). Copies of the City's recent audited financial statements and budgets are located online at www.lo-quinta.org. Background The City selected Demsey, Filliger and Associates to complete its most recent actuarial valuation as of July 1, 2014. The valuation conducted at that time determined the city government had 67 active employees who may become eligible to retire and receive benefits in the future and 12 retirees. Additionally as of the date of the valuation, the unfunded actuarial accrued liability (UAAL) was projected to be $851,125. Recognizing the benefit of paying down the OPEB unfunded liability, the City Council set aside ($1,258,059) in 2009/10 specifically for this purpose. In 2011/12 the funding was increased to $1,523,401 and has remained this amount since. Funds are committed specifically for post -retirement health benefits in General Fund reserves. 1 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A Description, Scope and Budget of Proposed Work The principal elements of this project will be as follows: The principal elements of this project are to assist City staff with the establishment of a Governmental Accounting Standards Board (GASB) qualified Other Post -Employment Benefits Trust by: 1. Providing recommendations on the appropriate type and form of a trust for the City, (discussing pros and cons of each) including the Internal Revenue Service status of the recommended trust. 2. Helping City staff develop an investment policy statement that will guide investment decisions by the Council or its designee. This may include developing comprehensive investment objectives consistent with the nature of the funds and the longevity of the investment. 3. Performing discretionary portfolio management including investing and reinvesting funds in accordance with those objectives and guidelines, and all applicable laws and regulations. 4. Keeping complete records of all transactions with regard to investment of funds, monitoring performance, and providing for periodic reports to the City. 5. Providing statements, portfolio analysis, and performance comparisons quarterly or as agreed upon by the City. 6. Receiving ongoing contributions into the Trust and processing requests for distributions. Submission Information The deadline for proposal submissions is Friday, June 9, 2017 at S:OOPM. Firms should send their proposal to: City of La Quinta Attn. Karla Campos, Finance Director 78495 Calle Tampico La Quinta, CA 92253 2 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A Proposals delivered after this deadline or to the wrong location will be rejected and returned without exception. Inquiries The deadline for submitting questions is Friday, June 2, 2017 at 5:OOPM. All inquiries must be in writing via e-mail or fax to: Karla Campos, Finance Director kcampos@la-quinta.org 760-777-7105 FAX Content of Proposal Submission Interested trusts providers should submit five (5) copies of the proposal in response to the information requested below and should address all requested information. Any additional information the firm wishes to provide should be included in an appendix to the proposal. General Submission Requirements: 1. A transmittal letter signed by an official authorized to enter into contracts for the firm should refer to this RFP by title and date. It should include the name and number of a contact person for the proposal. 2. Provide evidence that the firm meets legal requirements to provide trust services in the State of California. 3. Provide evidence and reporting artifacts to show that the proposed trust program reporting is compliant with the requirements of Governmental Accounting Standards Board (GASB) Statements 43 and 45. Proposals should be prepared and organized with the following major section headings and content: 1. Qualifications and Experience • A brief description of the firm and its various business functions; • A description of the qualifications and previous experience on similar or related projects including performance history; • Brief resumes for the key staff members assigned, including professional qualifications and experience related to trust management; 3 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A Contact information of three local government agencies for which the firm provides or has provided similar services (agency name, contact individual, mailing address, phone number and email address); A description of the relationship, qualifications and experience of any subcontractors to be used in administering trust services. 2. Business approach/philosophy A description of your business approach and philosophy of providing OPEB trust management services including how this would be most appropriate for the City of La Quinta. 3. Trust and fiduciary services A description of the legal form of the trust, the services it provides, and how trust administrative transactions such as contributions and distributions will be controlled and executed. 4. Investment services A description of the OPEB investment, advisory, and management services offered including information on your investment policy and asset allocation policy. Also describe the content and frequency of investment result reporting. 5. Implementation Describe key tasks, project milestones, dates and responsibilities for implementing the trust, including reports, services or data to be provided by the City. Identify assumptions used in developing the service implementation schedule. 6. Proposed fees Provide a complete schedule of fees (one-time or recurring) for all services including, but not limited to: • Investment management fees including policy development, asset allocation recommendation, asset management (including underlying fund or manager fees), and funding analysis • Trust document and trustee/custodial services (including asset balance based fees) • Other management, administrative, or transaction fees 7. Financial stability Provide your latest financial statement and describe in detail the financial history and resources of your company. Disclose any settlements or legal claims where litigation is currently pending or has occurred against your firm within the last five (5) years. 4 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A 8. Conflicts of interest Disclose any actual or potential conflicts of interest that may exist with respect to the firm, management, or employees relative to the services provided to the City. If there are no conflicts of interest, the proposal should include a statement to that effect. 9. Insurance Provide a completed Certificate of Insurance evidencing the coverage types and minimum limits as required in Exhibit A. 10. Proprietary information All proposals shall become the property of the City of La Quinta once submitted and should not contain information that is confidential or proprietary in nature. Proposal Terms and Conditions The City will not pay any costs incurred by the firm in preparing or submitting the proposal. The City reserves the right to modify or cancel, in part or in its entirety, this RFP. The City reserves the right to reject any or all proposals, to waive defects or informalities, and to offer to contract with any firm in response to any RFP. This RFP does not constitute any form or offer to contract with the City of La Quinta. Business License reauirement The proposer to whom the award is made must have a valid City of La Quinta business license before execution of the contract. Additional information regarding the City's Business License program may be obtained by calling (760) 777-7060 or by visiting the City's website at: http://www.laquintoca.gov/business/the-hub-permit- center/business-licences. Selection Process/Criteria Subject to the approval of the City Council, staff will evaluate the proposals based on the following criteria: A. Understanding of the services required. B. Quality, clarity and responsiveness of the proposal. C. Demonstrated competence and professional qualifications necessary for successfully performing the work required. D. Background and related experience of the principal individuals to be assigned to provide services. E. Approach in providing services including trust and investment options. F. Proposed fees. 5 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A Proposed Schedule A. RFP issuance: Friday, May 12, 2017 B. Inquiries deadline: Friday, June 2, 2017 C. Proposal due date: Friday, June 9, 2017 D. Evaluation of proposals and possible interviews: by Friday, June 30, 2017 E. Verification of references: by Friday, July 7, 2017 D. Notification of contract award: Monday, July 10, 2017 E. Contract approval by City Council: Tuesday, August 1, 2017 Attachments A. Exhibit A: City of La Quinta Contract for Professional Services B. Actuarial Valuation (July 1, 2014) 6 RFP for OPEB Trust Fund Management Services, Issued May 12, 2017 ATTACHMENT A PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to , Project No. , as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "Services"). Consultant represents and warrants that Consultant is a provider of first- class services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first- class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Consultant shall be responsible for all subcontractors' compliance with this Section. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully Last revised April 2015 acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Standard of Care. Consultant acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's work will be held to a heightened standard of quality. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of quality as set forth in this Agreement. Consultant shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Consultant, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any Additional Services without compensation. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Consultant. It is expressly understood by Consultant that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Consultant to secure the Contract Officer's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum merit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "Y (the "Special Requirements"), which is incorporated herein by this reference and expressly made a Last revised April 2015 -2- part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Dollars ($ ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City; Consultant shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2.2 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Subject to retention pursuant to Section 8.3, City will pay Consultant for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer pursuant to Section 1.6 of this Agreement shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written Last revised April 2015 -3- approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and Exhibit C, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.8 or 8.9 of this Agreement, the term of this agreement shall commence on Y , 20_ and terminate on , 20("Initial Term"). This Agreement may be extended for additional year(s) upon mutual agreement by both parties ("Extended Term"). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: Last revised April 2015 -4- E-mail: b. E-mail: E-mail: It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Consultant and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer" shall be or such other person as may be designated in writing by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions, that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Consultant, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting by Consultant without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Consultant of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number or hours of service. Consultant shall perform all Services required herein as an Last revised April 2015 -5- independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venture or a member of any joint enterprise with Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Consultant represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Consultant represents that the Services required herein will be performed by Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE Last revised April 2015 -6- 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Consultant shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in Exhibit E (the "Insurance Requirements") which is incorporated herein by this reference and expressly made a part hereof. 6.0 INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in Exhibit F ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Consultant shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the Books and Records may be given to City, and access shall be provided by Consultant's Last revised April 2015 -7- successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the expiration or termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Consultant will be at City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, revise, or assignment. Consultant may retain copies of such Documents and Materials for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.4 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Consultant shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all of the Documents and Materials. Consultant makes no such representation Last revised April 2015 -8- and warranty in regard to the Documents and Materials which were prepared by design professionals other than Consultant or provided to Consultant by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.5 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. During the period of time that Consultant is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. Last revised April 2015 -9- 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the some default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Liquidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Consultant shall be liable for and shall pay to City the sum of [EIGHT HUNDRED AND FIFTY dollars ($850.00)] as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Consultant any accrued liquidated damages. 8.8 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.9 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.9 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance Last revised April 2015 -10- with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.10 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or Last revised April 2015 -11- indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: To Consultant: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is Last revised April 2015 -12- understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Consultant offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Consultant without further acknowledgment of the parties. 10.9 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] Last revised April 2015 -13- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California municipal corporation FRANK J. SPEVACEK, City Manager Dated: ATTEST: SUSAN MAYSELS, City Clerk La Quinta, California let»:Z�PI ��7e�lrrilri7:7u� WILLIAM H. IHRKE, City Attorney City of La Quinta, California CONSULTANT: By: Name: Title: Dated: By: Name: Title: Dated: Last revised April 2015 -14- Exhibit A Scope of Services Services to be Provided: [TO BE PROVIDED BY STAFF (include location of work)] 2. Performance Standards: [TO BE PROVIDED BY STAFF] Last revised April 2015 EXHIBIT A Page 1 of 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is ($ ) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultant's schedule of compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of this Agreement. [insert Consultant's schedule of compensation] Last revised April 2015 EXHIBIT B Page 1 of 1 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. [insert Project Schedule] Last revised April 2015 EXHIBIT C Page 1 of 1 Exhibit D Special Requirements [insert Special Requirements or indicate, "None" if there are none] Last revised April 2015 EXHIBIT D Page 1 of 1 Exhibit E Insurance Requirements EA Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses Last revised April 2015 EXHIBIT E Page 1 of 6 arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self -insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or Last revised April 2015 EXHIBIT E Page 2 of 6 property resulting from Consultant's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or Last revised April 2015 EXHIBIT E Page 3 of 6 any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the some minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self -insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self -insured retention, the deductible or self -insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self - insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. Last revised April 2015 EXHIBIT E Page 4 of 6 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the some coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City Last revised April 2015 EXHIBIT E Page 5 of 6 assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Last revised April 2015 EXHIBIT E Page 6 of 6 Exhibit F Indemnification F.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees, or subcontractors of Consultant. F.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this Exhibit. Failure Last revised April 2015 EXHIBIT F Page 1 of 2 of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. Last revised April 2015 EXHIBIT F Page 2 of 2 ATTACHMENT B OL Demsey F' ger + A S S O C I A T E S February 7, 2015 Ms. Rita Conrad Finance Director/City Treasurer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: City of La Quinta ("City") GASB 45 Valuation Dear Ms. Conrad: This report sets forth the results of our GASB 45 actuarial valuation of the City's retiree health insurance program as of July 1, 2014. In June, 2004 the Governmental Accounting Standards Board (GASB) issued its final accrual accounting standards for retiree healthcare benefits, GASB 43 and GASB 45. GASB 43/45 require public employers such as the City to perform periodic actuarial valuations to measure and disclose their retiree healthcare liabilities for the financial statements of both the employer and the trust, if any, set aside to pre -fund these liabilities. The City must obtain actuarial valuations of its retiree health insurance program under GASB 43/45 not less frequently than once every three years. To accomplish these objectives the City selected Demsey, Filliger and Associates (DF&A) to perform an actuarial valuation of the retiree health insurance program as of July 1, 2014. This report may be compared with the valuation performed by DF&A as of July 1, 2011, to see how the liabilities have changed since the last valuation. We are available to answer any questions the City may have concerning the report. Financial Results We have determined that the amount of actuarial liability for City -paid retiree benefits is $1,326,853 as of July 1, 2014. This represents the present value of all benefits expected to be paid by the City for its current and future retirees. If the City were to place this amount in a fund earning interest at the rate of 4.0% per year, and all other actuarial assumptions were exactly met, the fund would have exactly enough to pay all expected benefits. Demsey, Filliger & Page 1 of 11 2/7/2015 Associates This includes benefits for 12 retirees as well as 67 active employees who may become eligible to retire and receive benefits in the future. It excludes employees hired after the valuation date. When we apportion the $1,326,853 into past service and future service components under the Projected Unit Credit Cost Method, the past service liability (or "Accrued Liability") component is $851,125 as of July 1, 2014. This represents the present value of all benefits earned to date assuming that an employee earns retiree healthcare benefits ratably over his or her career. The $851,125 is comprised of liabilities of $510,175 for active employees and $340,950 for retirees. Because the City has not established an irrevocable trust for the pre -funding of retiree healthcare benefits, the Unfunded Accrued Liability (called the UAL, equal to the AL less Assets) is also $851,125. We have determined that City of La Quinta's "Annual Required Contributions", or "ARC", for the fiscal year 2014-15, is $106,104. The $106,104 is comprised of the present value of benefits accruing in the current year, called the "Service Cost", and a 30-year amortization of the UAL. We estimate that the City will pay approximately $18,026 for the 2014-15 fiscal year in healthcare costs for its retirees and their covered dependents, so the difference between the accrual accounting expense (ARC) and pay-as-you-go is an increase of $88,078. There are two adjustments to the ARC that are required in order to determine the City's Annual OPEB Cost (AOC) for the 2014-15 fiscal year. We have calculated these adjustments based on an estimated Net OPEB Obligation (NOO) of $672,917 as of June 30, 2014, resulting in an AOC for 2014-15 of $94,106. We show these numbers in the table on the next page and in Exhibit II. All amounts are net of expected future retiree contributions, if any. Demsey, Filliger & Page 2 of 11 2/7/2015 Associates City of La Quinta Annual Liabilities and Expense under GASB 45 Accrual Accounting Standard Proiected Unit Credit Cost Method Item Amounts for Fiscal 2014-15 Present Value of Future Benefits (PVFB) Active $985,903 Retired 340,950 Total: PVFB $1,326,853 Accrued Liability (AL) Actives $510,175 Retired 340,950 Total: AL $851,125 Assets (0) Total: Unfunded AL $851,125 Annual Required Contributions (ARC) Service Cost At Year -End $56,883 30-year Amortization of Unfunded AL 49,221 Total: ARC $106,104 Adjustments to ARC Interest on Net OPEB Obligation* 26,917 Adjustment to ARC* 31 8,915) Total: Annual OPEB Cost (AOC) for 2014-15 $94,106 *Amounts based on estimated June 30, 2014 Net OPEB Obligation of $672,917. The ARC of $106,104, shown above, should be used for the 2014-15, 2015-16, and 2016-17 fiscal years, but the Annual OPEB Cost for all three years must include an adjustment based on the Net OPEB Obligation (NOO) as reported in the previous year's financial statement, which is not known precisely in advance. When the City begins preparation of the June 30, 2014 government -wide financial statements, DF&A will provide the City and its auditors with complimentary assistance in preparation of footnotes and required supplemental information for compliance with GASB 45 (and GASB 43, if applicable). Demsey, Filliger & Page 3 of 11 2/7/2015 Associates Differences from Prior Valuation The most recent prior valuation was completed by DF&A as of July 1, 2011. The Accrued Liability as of that date was $907,015, compared to $851,125 on July 1, 2014. This Accrued Liability (AL) is for City -paid benefits only; that is, it is net of expected future retiree contributions. In this section, we provide a reconciliation between the 2011 AL and the 2014 AL, so that it is possible to track the numbers from one actuarial report to the next. Several factors have caused the AL to change since 2011. The AL increases with the passage of time as employees accrue more service and get closer to receiving benefits, and decreases as outstanding benefit obligations to retirees are satisfied. There are actuarial gains/losses from one valuation to the next, and changes in actuarial assumptions and methodology for the current valuation. The most important of these factors were as follows: 1. There was a gain (a decrease in the AL) of $83,639 from increases in healthcare premiums and statutory minimum contributions less than expected. 2. We changed to more up-to-date mortality tables. This change increased the AL by $25,246. 3. We increased the initial healthcare trend rate from 5.0% to 8.0% to better reflect our expectations of healthcare premium increases over the next several years. This change increased the AL by $9,043. 4. There was a gain (a decrease in the AL) of $1,015 due to a reduction in the PERS Health administrative fee from 0.36% of premium to 0.33% of premium. 5. We lowered the discount rate from 5.0% to 4.0% to reflect the decrease in long-term interest rates over the last several years. This change increased the AL by $158,456. 6. We changed the percent of future retirees assumed to waive benefits from 40% to 50% to reflect emerging experience. This change decreased the AL by $102,035. 7. There was a net census gain (a decrease in AL) of $404,746. The changes to the AL since the July 1, 2011 valuation may be summarized as follows: Change to AL AL AL as of 7/1/11 $907,015 Passage of time 342,800 Increases in premiums < expected (83,639) Change in mortality tables 25,246 Change in trend rates 9,043 Change in PERS Health admin. fee (1,015) Change in discount rate 158,456 Change percent waiving assumption (102,035) Census (gain)/loss 40� 4,746) AL as of 7/1/14 $851,125 Demsey, Filliger & Page 4 of 11 2/7/2015 Associates Actuarial Assumptions In order to perform the valuation, the actuary must make certain assumptions regarding such items as rates of employee turnover, retirement, and mortality, as well as economic assumptions regarding healthcare inflation and interest rates. Our assumptions are based on a standard set of assumptions we have used for similar valuations, modified as appropriate for the City. For example, turnover rates are taken from a standard actuarial table, T-5, increased by 125% at all ages. This matches the City's historic turnover patterns. Retirement rates were also based on recent City retirement patterns. Both assumptions should be reviewed in the next valuation to see if they are tracking well with experience. The discount rate of 4.0% is based on our best estimate of expected long-term plan experience. It is in accordance with our understanding of the guidelines for selection of this rate under GASB 45 for unfunded plans such as the City's. The healthcare trend rates are based on our analysis of recent City experience and our knowledge of the general healthcare environment. For purposes of projecting the PEMHCA administrative fee, we used the average equivalent single -retiree premium based on current retiree health plan selection. A complete description of the actuarial assumptions used in the valuation is set forth in the "Actuarial Assumptions" section. Projected Annual Pay -as -you 20 Costs As part of the valuation, we prepared a projection of the expected annual cost to the City to pay benefits on behalf of its retirees on a pay-as-you-go basis. These numbers are computed on a closed group basis, assuming no new entrants, and are net of retiree contributions. Projected pay-as- you-go costs for selected years are as follows: FYB Pay-as-you-go 2014 $18,026 2015 19,588 2016 21,797 2017 24,473 2018 27,616 2019 30,945 2020 34,424 2025 52,599 2030 71,864 2035 90,862 2040 103,002 2045 104,100 2050 91,236 2055 68,112 2060 42,665 2065 22,490 2070 10,096 2075 3,699 Demsey, Filliger & Page 5 of 11 2/7/2015 Associates Breakdown by Employee/Retiree Group Exhibit I, attached at the end of the report, shows a breakdown of the GASB 45 components (ARC, AL, Service Cost, and PVFB) by bargaining unit (or non -represented group) and separately by active employees (future retirees) and current retirees. Net OPEB Obligation (NOO) and Annual OPEB Cost (AOC) Exhibit II shows a development of the City's Net OPEB Obligation ("NOO") as of June 30, 2008 through June 30, 2014, and the Annual OPEB Cost ("AOC") for the fiscal years 2008-09 through 2014-15. The NOO as of June 30, 2014 and the AOC for 2014-15 are estimates as of the date this report is being published. Funding Recommendations In order to be counted as an asset for GASB 45 purposes, funds must be held in a trust that may not be used for purposes other than the payment of retiree health benefits (OPEB). The City Council has designated a fund of $1,523,401 as a reserve for OPEB. This fund does not satisfy the GASB 45 requirements to be counted as an asset, and has therefore not been included in the development of the Unfunded Accrued Liability and ARC in this report. For practical purposes, the fund is sufficient to pay all retiree health benefits for both current and future employees, and we do not recommend any further additions to the fund in the near future. However, we do recommend that the City consider moving up to 50% of the fund into a qualifying trust. This would permit the actuary to use a higher discount rate for the GASB 45 valuation, and reduce the City's Unfunded Accrued Liability, which may have to be carried in the City's Statement of Financial Position beginning in 2017 under newly proposed GASB OPEB standards. Certification The actuarial certification, including a caveat regarding limitations of scope, if any, is contained in the "Actuarial Certification" section at the end of the report. We have enjoyed working with the City on this report, and are available to answer any questions you may have concerning any information contained herein. Sincerely, DEMSEY, FILLIGER AND ASSOCIATES T. Louis Filliger, FSA, EA, MAAA Partner & Actuary Demsey, Filliger & Page 6 of 11 2/7/2015 Associates Benefit Plan Provisions This report analyzes the actuarially projected costs of the City of La Quinta's retiree health insurance program. Our findings and assumptions are based on census data as of the valuation date and PEMHCA premiums blended 50-50 for calendar years 2014 and 2015. Active Employee Coverage Medical coverage is provided through Ca1PERS under the Public Employees' Medical and Hospital Care Act (PEMHCA), also referred to as PERS Health. Employees can choose one of five medical options: Blue Shield Access HMO, Kaiser HMO, PERSCare PPO, PERSChoice PPO, and PERS Select PPO. The City sets its monthly contribution rates for health insurance on behalf of active employees according to the PEMHCA statutory minimum ($119.00/month for calendar 2014 and $122.00/month for calendar 2015.) These amounts are indexed (increased) in all future years according to the rate of medical inflation. The City pays a 0.33% of premium administrative charge for all active employees. Post -Retirement Coverage The City offers the same medical plans to its retirees as to its active employees, with the general exception that upon reaching age 65 and becoming eligible for Medicare, the retiree must join one of the Medicare Supplement coverages offered under PEMHCA. Employees become eligible to retire and receive City -paid healthcare benefits upon attainment of age 50 and 5 years of covered PERS service, or by attaining qualifying disability retirement status. The City's contribution on behalf of all eligible retirees is the same as for active employees ($119.00/month for calendar 2014 and $122.00/month for calendar 2015, increased in all future years according to the rate of medical inflation.) The City pays a 0.33% of premium administrative charge on behalf of all retirees. The following table shows January 1, 2014 monthly PERS Health (PEMHCA) premiums for retirees within the "Other Southern California" region: Blue Shield Access HMO Kaiser HMO PERS Care PPO PERS Choice PPO PERS Select PPO Basic Plan Retiree $543.21 $602.79 $638.22 $612.25 $586.32 Retiree+ 1 1,086.42 1,205.58 1,276.44 1,224.50 1,172.64 Family 1,412.35 1,567.25 1,659.37 1,591.85 1,524.43 Medicare Supplement $298.21 $294.97 $327.36 $307.23 $307.23 Retiree Retiree + 1 596.42 589.94 654.72 614.46 614.46 Family 894.63 884.91 982.08 921.69 921.69 Demsey, Filliger & Page 7 of 11 2/7/2015 Associates Valuation Data Active and Retiree Census Age distribution of retirees included in the valuation Age Count Under 55 0 55-59 2 60-64 4 65-69 4 70-74 1 75+ 1 Total 12 Average Age 64.83 Age/Years of service distribution of active employees included in the valuation Years4 1 0-4 5-9 10-14 15-19 20-24 25-29 30+ Total Age <25 1 1 25-29 0 1 1 30-34 3 5 0 8 35-39 1 4 1 0 6 40-44 1 5 4 0 0 10 45-49 3 6 1 2 1 1 14 50-54 0 3 4 1 0 1 0 9 55-59 1 4 5 0 0 1 0 11 60-64 1 1 2 2 0 0 1 7 65+ 0 0 0 0 0 0 0 0 All Aees 11 29 17 5 1 3 1 67 Average Age: 46.73 Average Service: 9.76 Demsey, Filliger & Page 8 of 11 2/7/2015 Associates Actuarial Assumptions The liabilities set forth in this report are based on the actuarial assumptions described in this section. Valuation Date: July 1, 2014 Actuarial Cost Method: Projected Unit Credit Amortization Method: 30-year level dollar, open period Discount Rate: 4.0% per annum Return on Assets: 4.0% per annum Pre -retirement Turnover: According to the Crocker-Sarason Table T-5 less mortality, increased by 125% at all ages. Sample rates are as follows: Age Turnover (%) 25 17.4% 30 16.2 35 14.1 40 11.6 45 8.9 50 5.8 55 2.1 Pre -retirement Mortality: RP-2000 Combined Mortality, static projection to 2012 by scale AA. Sample deaths per 1,000 employees are as follows: Age Males Females 25 0.33 0.18 30 0.42 0.23 35 0.73 0.42 40 0.98 0.59 45 1.29 0.93 50 1.72 1.36 55 2.88 2.47 60 5.56 4.76 Post -retirement Mortality: RP-2000 Combined Mortality, static projection to 2012 by scale AA. Sample deaths per 1,000 retirees are as follows: Age Males Females 60 5.56 4.76 65 10.75 9.14 70 18.52 15.77 75 31.95 25.52 80 57.06 42.17 85 101.80 72.05 90 174.80 127.02 Demsey, Filliger & Page 9 of 11 2/7/2015 Associates Claim Cost per Retiree or Spouse: Retirement Rates: Trend Rate: Percent Waiving Coverage Medical Inflation: Percent of Retirees with Spouses: Actuarial Assumptions (Continued) Age MedicaURx 55-64 $7,561 65+ 3,854 Age Percent Retiring* 50-54 2.0% 55-57 5.0 58-59 8.0 60-61 12.0 62 15.0 63 20.0 64 25.0 65 50.0 66 60.0 67 100.0 Of those having met eligibility to receive PERS retirement benefits. The percentage refers to the probability that an active employee who has reached the stated age will retire within the following year. Healthcare costs were assumed to increase according to the following schedule: FYB MedicaURx 2014 8.0% 2015 7.0 2016 6.0 2017+ 5.0 50% (applies to future retirees only) 4.0% per year (used to project PERS statutory minimum) Future Retirees: 80% of future retirees were assumed to have spouses at the time of retirement. Female spouses assumed three years younger than male spouses. Current Retirees: Based on actual spousal data. Demsey, Filliger & Page 10 of 11 2/7/2015 Associates Actuarial Certification The results set forth in this report are based on our actuarial valuation of the health and welfare benefit plans of the City of La Quinta ("City") as of July 1, 2014. The valuation was performed in accordance with generally accepted actuarial principles and practices. We relied on census data for active employees and retirees provided to us by the City in October, 2014. We also made use of claims, premium, expense, and enrollment data, and copies of relevant sections of healthcare documents provided to us by the City. The assumptions used in performing the valuation, as summarized in this report, and the results based thereupon, represent our best estimate of the actuarial costs of the program under GASB 43 and GASB 45, and the existing and proposed Actuarial Standards of Practice for measuring post - retirement healthcare benefits. We have assumed no post -valuation mortality improvements, consistent with our belief that there will be no further significant, sustained increases in life expectancy in the United States over the projection period covered by the valuation. Throughout the report, we have used unrounded numbers, because rounding and the reconciliation of the rounded results would add an additional, and in our opinion unnecessary, layer of complexity to the valuation process. By our publishing of unrounded results, no implication is made as to the degree of precision inherent in those results. Clients and their auditors should use their own judgment as to the desirability of rounding when transferring the results of this valuation report to the clients' financial statements. The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained in this report. Certified by: T. Louis Filliger, FSA, EA, MAAA Date: 2/7/15 Partner & Actuary Demsey, Filliger & Page 11 of 11 2/7/2015 Associates Exhibit I City of La Quinta GASB 45 Valuation Results By Employee Group 7/1/2014 7/1/2014 7/1/2014 Valuation Results Valuation Results Valuation Results Union Non -Union Total All Groups Present Value of Benefits (PVFB): Actives $ 553,217 $ 432,686 $ 985,903 Retirees 115,206 225,744 340,950 Total PVFB: $ 668,423 $ 658,430 $ 1,326,853 Accrued Liability (AL): Actives $ 281,523 $ 228,652 $ 510,175 Retirees 115,206 225,744 340,950 Total AL: $ 396,729 $ 454,396 $ 851,125 Assets* - - - Unfunded Accrued Liability ("UAL") $ 396,729 $ 454,396 $ 851,125 GASB 45 ARC ("Annual Required Contributions") Service Cost at Year-end $ 29,227 $ 27,656 $ 56,883 30-year amortization of City -paid UAL 22,943 26,278 49,221 Total ARC (City's Annual Expense) $ 52,170 $ 53,934 $ 106,104 *Assets, if any, allocated in proportion to AL for illustration purposes only; GASB 45 does not provide authority for this calculation. Demsey, Filliger & Associates 2/7/2015 City of La Quinta Development of Annual OPEB Costs Amount Net OPEB Obligation 6/30/2008 - ARC for 2008-9 116,821 Interest on Net OPEB Obligation - Amortization adjustment to ARC - Annual OPEB Cost 2008-9 116,821 Employer Contribution (8,877) Net OPEB Obligation 6/30/2009 107,944 ARC for 2009-10 116,821 Interest on Net OPEB Obligation 5,397 Amortization adjustment to ARC (4,181) Annual OPEB Cost 2009-10 118,037 Employer Contribution 3,515 Change in Net OPEB Obligation 2009-10 114,522 Net OPEB Obligation 6/30/2009 107,944 Net OPEB Obligation 6/30/2010 222,466 ARC for 2010-11 116,821 Interest on Net OPEB Obligation 11,299 Amortization adjustment to ARC (9,015) Annual OPEB Cost 2010-11 119,105 Employer Contribution (4,260) Change in Net OPEB Obligation 2010-11 114,845 Net OPEB Obligation 6/30/2010 222,466 Net OPEB Obligation 6/30/2011 337,311 ARC for 2011-12 138,992 Interest on Net OPEB Obligation 16,866 Amortization adjustment to ARC 27,365 Annual OPEB Cost 2011-12 128,493 Employer Contribution (6,160) Change in Net OPEB Obligation 2011-12 122,333 Net OPEB Obligation 6/30/2011 337,311 Net OPEB Obligation 6/30/2012 459,644 ARC for 2012-13 138,992 Interest on Net OPEB Obligation 4,596 Amortization adjustment to ARC (27,180) Annual OPEB Cost 2012-13 116,408 Employer Contribution (16,461) Change in Net OPEB Obligation 2012-13 99,947 Net OPEB Obligation 6/30/2012 459,644 Net OPEB Obligation 6/30/2013 559,591 ARC for 2013-14 138,992 Interest on Net OPEB Obligation 27,980 Amortization adjustment to ARC (36,402) Annual OPEB Cost 2013-14 130,570 Employer Contribution (estimated) (17,244) Change in Net OPEB Obligation 2013-14 113,326 Net OPEB Obligation 6/30/2013 559,591 Net OPEB Obligation 6/30/2014 estimated 672,917 ARC for 2014-15 106,104 Interest on Net OPEB Obligation 26,917 Amortization adjustment to ARC (38,915) Annual OPEB Cost 2014-15 estimated 94,106 Exhibit II Demsey, Filliger & Associates 2/7/2015 BUSINESS SESSION ITEM NO: 2 City of La Quinta FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE- APPROVE FISCAL YEAR 2017/18 INVESTMENT POLICY RECOMMENDATION Approve the attached Fiscal Year 2017/18 Investment Policy, and forward to City Council for approval by June 2017. EXECUTIVE SUMMARY • The Investment Advisory Board (IAB) was provided and reviewed the investment policy on March 27. • A motion was made to continue the item for the next meeting and allow for additional time to review and discuss with staff prior to approval. • Since the March 27' meeting two additional edits have been made to the policy: 1. Re -ordering of investment types to match the order in the table 2. Clarification regarding mutual funds invested with the fiscal agent FISCAL IMPACT - None. BACKGROUND As part of the work plan, the Investment Advisory Board (IAB) is asked to review the Investment Policy and make any recommendations for the City Council's consideration by June of each year. In May 2016, the IAB approved the FY 2016/17 Investment Policy and Work Plan with the following changes: • Combine sections related to Negotiable and Non -Negotiable Certificates of Deposits into one section and limit the overall total combined percentage of the portfolio to 30%. • Update language related to Certificates of Deposits (both negotiable and non- negotiable) to be consistent with state law. • Remove language referring to the Mutual Fund restriction of "$1 per share par value" to be consistent with state law requirements. There have been no new regulatory changes in FY 2016/17 which would require an update to the current policy. However, staff has identified some edits as red lined in the attachment. These edits provide consistency and further clarify to the document. The following is a summary of the significant proposed changes: • Update buy and hold policy to include a provision allowing taking advantage of market conditions when fiscally advantageous for the City. • Remove statement under Authority section that indicates City Manager must acknowledge in writing all purchases and sales prior to their execution. Municipal code allows for all transactions to be executed by City Treasurer • Removed references to the Temporary Liquidity Guarantee Program. This was an FDIC program instituted in 2008 as a result of the financial crisis and has since ended. • Re -ordered descriptions of investment types to match chart on pages 8-9. • Added statement noting bond proceeds are subject to bond indentures and as such not in the purview of this policy. • Sections XVIII and XIX updated to current verbiage regarding name change and increased duties of the former Investment Advisory Board, henceforth known as the Financial Advisory Commission. • Appendix B removed and replaced with newly adopted Chapter 2.70 of the Municipal Code. • Appendix C edited to ensure it mirrored the Municipal Code as posted on the City's website. • Appendix D updated with current titles of finance staff. • Appendix E updated to reflect bond re -issue of 2016. ALTERNATTVE The purpose of this item is to get input from Commissioners; the Commission may either approve as presented or incorporate further changes. Prepared by: Rosemary Hallick Approved by: Karla Campos, Finance Director Attachment: 1. Draft Investment Policy for FY 2017/18 (red -lined) 317/18 INVESTMENT PO CITY OF LA QUINTA Investment Policy Fiscal Year 20176/20187- Table of Contents Section Topic Page Executive Summary 2 I General Purpose 4 II Investment Policy 4 III Scope 4 IV Objectives 4 ► Safety of Principal No. Provide Liquidity ► Yield A Risk -Based Market Rate Of Return V Maximum Maturities 6 VI Prudence 6 VII Authority 6 VIII Ethics and Conflicts of Interest 7 IX Authorized Financial Dealers and Institutions 7 No. Broker/Dealers ► Financial Institutions X Permissible Deposits and Investments 8 XI Investment Pools 12 XII Payment and Custody 13 XIII Interest Earning Distribution Policy 13 XIV Internal Controls and Independent Auditors 13 XV Reporting Standards 14 XVI Financial Assets and Investment Activity Not Subject to this Policy 15 XVII Investment of Bond Proceeds 15 X4HXVIII investment Advisory Be Financial Advisory Commission - City of La Quinta 15 XIX Investment Policy Adoption 16 Appendices Topic Page A Summary of Permissible Deposits and Investments 17 B City of La Quints Municipal Code Ordinance 2.70 - Investment Advisory Board 19 C City of La Quinta Municipal Code Ordinance 3.08 - Investment of Moneys and Funds 20 D Segregation of Major Investment Responsibilities 22 E Listing of Approved Financial Institutions 23 F Broker/Dealer Questionnaire and Certification 24 G Request for Proposal for Professional Portfolio Management Firm 28 H Permissible Investment Chart - Professional Portfolio Management Firm 34 I Investment Management Process and Risk 35 J Glossary 36 1 CITY OF LA QUINTA Investment Policy Fiscal Year 20162017/70172018 Executive Summary The general purpose of this Investment Policy is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. The City's Investment Policy conforms to all state and local statutes and applies to all deposits and investments of the City of La Quinta (the "City"). It is the City's policy to deposit and invest public funds in a manner that shall provide: ► Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; and ► A risk -based market rate of return. It is the City's policy to generally hold securities and other investments until maturity. This buy - and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness,-er when the liquidity needs of the portfolio require that a security be sold, or when a sale/repurchase is fiscally advantageous based on market conditions and fits the needs of the portfolio. Authority to manage the City's investment portfolio is derived from the City Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer, who shall establish and implement written procedures for the operation of the City's investment program consistent with the Investment Policy. The Treasurer shall establish and implement a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► Orderly and efficiently conduct its business, including adherence to all City management policies; ► Prevent or detect errors and fraud; ► Accurately complete all accounting records; and ► Timely prepare all reliable financial information. The System of Internal Controls developed by the City Treasurer shall be reviewed annually by the independent auditors in connection with the annual audit of the City's financial statements. The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. The Treasurer will be permitted to invest only in the permissible deposits and investments described in Section X and Appendix A up to the specified maximum allowable percentages and/or dollar limitations and, where applicable, through the bid process requirements. Permissible deposits and investments include, in general: 2 ► FDIC -Insured Checking, Savings, and Sweep Accounts; ► Collateralized Bank Deposits; ► Certificates of Deposit; ► Certificates of Deposit (Negotiable and Non -Negotiable) ► U.S. Government Agency Securities and Federal Government Securities; ► Prime Commercial Paper; ► Local Agency Investment Fund (LAIF); ► Money Market Mutual Funds; ► Corporate Notes; and ► Professionally Managed Accounts. The City's deposits and investments are generally limited to three five years' maximum maturity. However, the projected amount of funds not expected to be disbursed within five years may be invested in notes and bonds maturing between three and five years. Additionally, funds may be invested for up to ten (10) years as further discussed in Section V. The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. As a basis for comparison only, the Treasurer's monthly report will display the rates of return on the three-month Bill, six-month Bill, and the one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Investment Policy shall be adopted by resolution of the La Quinta City Council on an annual basis. The Investment Policy will be adopted before the end of June of each year. This Executive Summary is only an overview of the City's Investment Policy. Reading this summary does not constitute a complete review, which can only be accomplished by reviewing all of the pages herein. 3 City of La Quinta Statement of Investment Policy July 1, 2016 2017through June 30, 20172018 Adopted by the City Council on jURe 7rrc , 2016 GENERAL PURPOSE The general purpose of this document is to provide the rules and standards that must be followed in administering the City of La Quinta's deposits and investments. II INVESTMENT POLICY It is the policy of the City of La Quinta to deposit and invest public funds in a manner that shall provide: ► Safety of principal; ► Liquidity to meet all of the City's obligations and requirements that may be reasonably anticipated; and ► A risk -based market rate of return. The Investment Policy conforms to all State and local statutes governing the investment of public funds and sets forth the permissible deposits and investments of the City's funds and the limitations thereon. III SCOPE Except as further detailed in Section XVII, this Investment Policy applies to all deposits and investments of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency and the City of La Quinta Financing and Housing Authorities (hereafter referred to in this document as the "City"). These funds are reported in the City's Comprehensive Annual Financial Report (CAFR) and include all funds within the following fund types: ► General ► Special Revenue ► Capital Projects ► Debt Service ► Enterprise ► Internal Service ► Trust and Agency ► Any new fund types and fund(s) that may be created. IV OBJECTIVES The objectives of the City's investment activity, in order of priority and importance, are: 1. Safety of Principal Safety of principal is the foremost objective of the City's investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of principal of the overall portfolio in accordance with the permissible deposits and investments. 12 The City shall endeavor to preserve its investment principal by making only permissible deposits and investments, undertaken in a controlled manner to minimize the possibility of loss or misappropriation through malfeasance or otherwise. Investments not backed by the full faith and credit of the United States Government shall be diversified by allocating assets between different types of permissible investments, maturities, and issuers as a means to mitigate credit risk and interest rate risk. a. Credit Risk is the risk of loss from the failure of the security issuer or backer. Credit risk may be mitigated by: ► Limiting investments to investment grade securities as permitted in Section X; and ► Diversifying the issuers of the securities in the investment portfolio so that potential losses due to issuer failure or individual securities downgrades may be minimized. b. Interest Rate Risk is the risk that market values of securities in the portfolio will decline due to changes in general interest rates. Interest rate risk may be mitigated by: ► Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and ► Investing operating funds primarily in shorter -term securities. C. Liquidity Risk is the risk that a security cannot be liquidated because of its unique features or structure or because it is thinly traded. Liquidity risk is not a material issue for the City's portfolio because of the permissible deposits and investments (see Section X) and because the City maintains a buy -and -hold policy and holds securities and other investments to maturity. A discussion of the City's investment process and risk is presented in Appendix I. 2. Provide Liquidity The investment portfolio shall remain sufficiently liquid to meet all of the City's cash needs that may be reasonably anticipated. This is accomplished by structuring the portfolio so that sufficient liquid funds are available to meet anticipated demands. Furthermore, since all possible cash needs cannot be anticipated the portfolio should be diversified and consist of securities with active secondary or resale markets. The City's policy is to generally hold securities and other investments to maturity. Accordingly, securities shall not be sold prior to maturity with the following exceptions: ► A security with declining credit quality can be sold early to minimize loss of principal.; GPA ► Unanticipated liquidity needs of the portfolio require that one or more securities be sold. ► When a sale/repurchase is fiscally advantageous based on market conditions and fits the needs of the portfolio 3. Yield a Risk -Based Market Rate of Return The City's investment portfolio shall be structured with the objective of yielding a risk -based market rate of return throughout budgetary and economic cycles. Return on investment is less important than the safety and liquidity objectives described above. 0 The City's Investment Policy does not specify a single benchmark as a goal or target yield for a rate of return on its investment portfolio. The portfolio's rates of return will be influenced by several factors, including actions by the Federal Reserve Board, the marketplace, and overall economic perceptions and conditions. These factors will not affect yield during the securities' holding period because the City's buy -and -hold policy fixes the securities' yield at the time of purchase. As a basis for comparison only, the Treasurer's monthly reports will display the rates of return on the three-month Bill, six-month Bill, and one and two-year U.S. Treasury Note, comparable -period rates for commercial paper, and the yield for the State Treasurer's Local Agency Investment Fund (LAIF). The Treasurer may use these or any other published rates of return that the Treasurer deems appropriate for comparison to the return on the City's investment portfolio. V MAXIMUM MATURITIES It is the City's policy to hold securities and other investments until maturity, thus avoiding the risk of market value fluctuations with overall market interest rates. This buy -and -hold policy shall not prevent the sale of a security to minimize loss of principal when an issuer or backer suffers declining credit worthiness or when the liquidity needs of the City require that a security be sold. The buy -and -hold policy requires that the City's investment portfolio be structured so that sufficient liquid funds are available from maturing investments and other sources to meet all reasonably - anticipated cash needs. To meet anticipated cash needs, it is essential that the Treasurer have reliable, diligently prepared cash flow projections. Annually, the Treasurer shall project the amount of funds not expected to be disbursed within ten years. For FY201 5/2016FY 2017/18,the amount of such funds is projected to be $20 million. Funds up to that amount may be invested in U.S.Treasury notes and bonds, Local Agency Obligations, and California Local Agency Obligations maturing between 3 and 10 years. For all other funds, investments are limited to five years maximum maturity. VI PRUDENCE The City shall follow the Uniform Prudent Investor Act as adopted by the State of California in Probate Code Sections 16045 through 16054. Section 16053 sets forth the terms of a prudent person which are as follows: "Investments shall be made with judgment and care - under circumstances then prevailing - which persons of prudence, discretion, and intelligence exercise in the professional management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." VII AUTHORITY Authority to manage the City's investment portfolio is derived from section 3.08 of the City's Municipal Code. Management responsibility for the investment program is delegated to the City Treasurer for a period of one year pursuant to the City Council's annual adoption of the Investment Policy. The City Treasurer shall establish written procedures for the operation of the investment program n consistent with the Investment Policy. Procedures should include reference to safekeeping, wire transfer agreements, banking service contracts, and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the City Treasurer. The City Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The City naGnager or his/her designee A-e-knov.dedge On writing all purchG-se-s and sales A-f. 611nive-StirneRtS prier te their eXP-G--1-1tiGR by the City Tronrrtasu cT VIII ETHICS AND CONFLICTS OF INTEREST The City Manager, City Treasurer and city employees involved in the City's banking and investment process shall conduct the City's business in an ethical manner and refrain from any activity or relationship that may be, or have the appearance of, a conflict of interest. Any questionable activity or relationship shall be reported immediately and in compliance with the procedures set forth in Section 1.40 - Conflicts of Interest and Acceptance of Gifts and other Gratuities of the City of La Quinta Personnel Manual. Reporting must be made in accordance with the personnel policies of the City and, until resolved, the officer or employee shall refrain from participating in the City's business related to the matter. The City Manager, City Treasurer and City employees may conduct personal business with banks, brokers, and other financial institutions that are authorized to conduct business with the City provided that the terms of the activity to the accountholder with the City are the same as those that are available to the public in general. IX AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS The City Treasurer maintains a listing of financial institutions which are approved for direct investment purposes. In addition a list will also be maintained of approved broker/dealers selected by credit worthiness. 1. Broker/Dealers who desire to become bidders for direct investment transactions must supply the City with the following: ► Current audited financial statements; ► Proof of Financial Industry Regulatory Authority (FINRA) Certification; ► Trading resolution; ► Resume of Financial broker; and ► Completion of the City of La Quinta Broker/Dealer questionnaire (see Appendix F) which contains a certification of having read the City's Investment Policy. The City Treasurer shall evaluate the documentation submitted by the broker/dealer and independently verify existing reports on file for any firm and individual conducting investment related business. The City Treasurer will also contact the following agencies during the verification process: ► Financial Industry Regulatory Authority (FINRA) Public Disclosure Report File (1-800- 289-9999). ► State of California Department of Corporations (1-916-445-3062). 7 The City Treasurer maintains a listing of financial institutions which are approved for investment purposes. All Broker/Dealers and financial institutions that provide investment services will be subject to City Council approval. Each securities dealer shall provide monthly and quarterly reports filed pursuant to U.S. Treasury Department regulations. Each mutual fund shall provide a prospectus and statement of additional information. 2. Financial Institutions will be required to meet the following criteria in order to receive City funds for deposit or investment (see Appendix E, "Listing of Approved Financial Institutions"): a. Insurance - Public Funds shall be deposited only in financial institutions having accounts insured by the Federal Deposit Insurance Corporation (FDIC). b. Collateral - The amount of the City's deposits or investments not insured by the FDIC shall be collateralized by securities with market values of 110%, or by mortgages with market values 150%, of the amount of invested funds plus unpaid interest earnings. Disclosure - Each financial institution maintaining invested funds in excess of the FDIC insured amount shall furnish the City a copy of the most recent Call Report. The City shall not invest in excess of the FDIC insured amount in banking institutions which do not disclose to the city a current listing of securities pledged for collateralization in public monies. X PERMISSIBLE DEPOSITS AND INVESTMENTS Permissible deposits and investments are summarized below. A more comprehensive list is included in Appendix A. City city Permissible Deposits and Maximum city Maximum Investments Allocation Restrictions Maturity (Footnote 1) Checking & Savings Accounts (FDIC 85% Portfolio Sweep Account: U.S. Current/On Insured) & Sweep Accounts Treasuries and/or GSE's Demand Interest bearing active bank deposits - non FDIC insured Current /on collateralized by 110% of eligible 60% Portfolio $40,000,000 per bank Demand securities Certificate of Deposit (negotiable Portfolio 30 P /o o <_ $250,000 including 5 years and non-negotiable) interest per institution U.S. Treasury Bills, Notes and Bonds and Government National 100% Portfolio <=$30,0000,000 -35 Mortgage Association (GNMA) maturing 3-5 Yrs. years securities U.S. Government Agency Securities 30% of Portfolio $10 million per purchase and Federal Government Securities combined (except collateralized mortgage obligations (CMO's) or structured notes which contain embedded rate options): - Federal National Mortgage $20,000,000 per issuer 5 years Association (FNMA) - Federal Home Loan Bank Notes & $25,000,000 per issuer 5 years Bonds (FHLB) - Federal Farm Credit Bank (FFCB) $30,000,000 per issuer 5 years - Federal Home Loan Mortgage $20,000,000 per issuer 5 years Corporation (FHLMC) P ime Commercial Paper $5,000,000 per issuer grantee 15% Portfolio 90 days maximum Local Agency Investment Fund $50,000,000 $50,000,000 Current/On (LAIF) per account Demand Mutual fund must have Money market mutual funds in excess of $500 million regulated by the SEC that consist in assets under Current oily of US Treasury Securities or 20% Portfolio management or receive On Dern^�90 G vernment Sponsored Enterprises the highest rating from Days SE'sl at least two of the three major rating services: $5,000,000 max per C�rporate Notes 10% Portfolio issuer 3 years AA or better rating Criporate I Notes - Temporary� ni iditly G, �`rrcintee DrIAII Gm DTI r-o) o 20 /o Portfolio $10,000,000 max per issuer 3 years Professionally Managed Account 10% Portfolio Requires Approved RFP 3 years L cal Agency Bonds/California 100%30% <=^-$30,000,0000 10 years A� ency Obligations Long -Term Scale S&P Al AAA, AA+, AA, AA-, A+, A Moody's P1 Aaa, Aa1, Aa2, Aa3, Al, A2 Fitch AAA, AA+, AA, AA-, A+, A Checking, Savings, and Sweep Accounts - The City will only maintain checking, savings, and sweep accounts with FDIC insured financial institutions. As authorized by the City Council, a U.S. Treasury and/or U.S. Agency Securities Money Market Sweep Account wither $50,899 tnrnet bcilrince may be maintained in conjunction with the checking account. In addition, the Treasurer may invest in an interest bearing active deposit account as approved in Government Code Section 53632. The deposit account must be collateralized with securities that are in accordance with Government Code Sections 53632.5(c). In addition, the market value of the collateralized securities must be maintained in accordance with 53652 (a), and be held by a custodian in accordance with the requirements of Government Code Section 53656. The proposition of the City's share of the deposit account shall be determined in accordance with Government Code Section 53658. Certificates of Deposit (Negotiable and Non-negotiable) - As authorized in Government Code Section 53601, local governments may invest up to 30% of their portfolios in Certificates of Deposits and 30% in Negotiable Certificates of deposits. The City's policy is to limit combined Non -Negotiable and Negotiable Certificates of Deposits to 30% of the overall portfolio. Each CD is limited to the FDIC limit of $250,000. k U.S. Treasury Bills, Notes, and Bonds and Government National Mortgage Associations (GNMA) securities - The City may invest in U.S. Treasury bills, notes, and bonds and GNMA securities directly issued and backed by the full faith and credit of the U.S. Government. The City's Investment Policy provides for investments in U.S. Treasury issues and GNMA's of 100% of the portfolio. ► The City's Investment Policy does not allow investments in state indebtedness. U.S. Government Agency Securities and Federal Government Securities - The City may invest in securities issued by U.S. Government instrumentalities and agencies (commonly referred to as government sponsored enterprises or GSE's). These securities are not backed by the full faith and credit of the U.S. Government. Publicly owned GSE's include Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC) and Student Loan Marketing Association (SLMA). Non -publicly owned GSE's include the Federal Home Loan Bank (FHLB), Federal Farm Credit Bank (FFCB), Federal Land Bank (FLB) and Federal Intermediate Credit Bank (FICB). The City's Investment Policy allows investment only in securities of FNMA, FHLMC, FHLB and FFCB. For Fiscal Year 2017/186/016, the maximum face amount per issuer is $20 million for FNMA and FHLMC, $25 million for FHLB and $30 million for FFCB. In addition, no more than 30% of the portfolio surplus may be invested in all GSE's combined with a maximum $10 million face amount per purchase. Prime Commercial Paper - As authorized in Government Code Section 53601(gh), a portion of the City's portfolio may be invested in commercial paper of the highest rating (Al or P1) as rated by Moody's or Standard and Poor's. There are a number of other qualifications regarding investments in commercial paper based on the financial strength of the corporation and the size of the investment. The City's Investment Policy permits investments in commercial paper with the following limitations: ► Maximum 15% of the portfolio; ► Maximum maturity of 90 days; and ► Maximum of $5 million per issuer. 0 Per state code, "Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may invest no more than 25 percent of their moneys in eligible commercial paper. Local agencies, other than counties or city and counter, maY purchase no more than 10 percent of the outstanding commercial paper of any single issuer. Local Agency Investment Fund (LAIF) - As authorized in Government Code Section 16429.1 10 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $50 million per account in this investment program administered by the California State Treasurer. The City Treasurer may not invest more than $50 million per account in LAIF. The City's investment in LAIF is allowable as long as the average maturity of its investment portfolio does not exceed two years, unless specific approval is authorized by the City Council. Money Market Mutual Funds - As authorized in Government Code Section 53601(k), local agencies are authorized to invest in shares of beneficial interest issued by diversified management companies (mutual funds) in an amount not to exceed 20% of the agency's portfolio. There are a number of other qualifications and restrictions regarding allowable investments in corporate notes and shares of beneficial interest issued by mutual funds which include (1) attaining the highest ranking or the highest letter and numerical rating provided by not less than two of the three largest nationally recognized rating services, or (2) having an investment advisor registered with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations and with assets under management in excess of five hundred million dollars ($500,000,000). The City's Investment Policy only allows investments in mutual funds that invest in direct issues of the U.S. Treasury and/or US Agency Securities with an average maturity of their portfolio not exceeding 90 days and the City limits such investments to 20% of the portfolio with the exception of bond proceeds with the fiscal agent which are subject to bond indentures, not the City's Investment Policy. Corporate Notes - As authorized in Government Code Section 53601 (j), local agencies may invest in corporate notes. The notes must be issued by corporations organized and operating in the United States or by depository institutions licensed by the United States or any other state and operating in the United States. The City's Investment Policy allows investment in corporate notes authorized by the Government Code with the following limitations: ► Maximum 10% of the portfolio No. Maturities shall not exceed three years from date of purchase; ON. Eligible notes shall be regularly quoted and traded in the marketplace; ON. Eligible notes shall be rated "AA" or better; and ► The maximum aggregate investment shall not exceed $5 million face amount for each issuer. This is more restrictive than the State code allowed amounts of 30% of the total portfolio with maturities up to five years with no per -issuer limitations. Professionally Managed Account(s) - The City Treasurer may place up to 10% of the portfolio with a professional portfolio management firm ("PPMF"). The PPMF will be approved by the City Council based upon the City Treasurer's recommendation pursuant to completion of a request for proposal (RFP) as outlined in Appendix G. The PPMF shall have: ► An established professional reputation for asset or investment management; ► Knowledge and working familiarity with State and Federal laws governing and restricting the investment of public funds; ► Substantial experience providing investment management services to local public agencies whose investment policies and portfolio size are similar to those of the City; ► Professional liability (errors and omissions) insurance and fidelity bonding in such amounts as are required by the City; and ► Registration with the Securities and Exchange Commission under the Investment Advisers Act of 1940. 11 Before engagement by the City and except as may be specifically waived or revised, the PPMF shall commit to adhere to the provisions of the City's Investment Policy with the following exceptions: ► The PPMF may be granted the discretion to purchase and sell investment securities in accordance with Appendix I of this Investment Policy; ► The PPMF is not required to adhere to the buy -and -hold policy of the City's Investment Policy; and ► The PPMF does not need City Manager or City Treasurer approval to make permissible investments as detailed in column 8 of Appendix H of this Investment Policy. Local Agency Bonds and California Local Agency Obligations - The City may invest in California local agency obligations pursuant to 56301(a) and 53301(e). 53601(a) pertains to investing in bonds issued by a local agency, department, board, agency or authority of the local agency. 53601(e) pertains to investing in bonds and other defined indebtedness of a local agency or department, board, agency or authority of the local agency within the State of California. The City's Investment Policy limits investments in Local Agency Bonds and California Local Agency obligations to 30% of the portfolio with up to a ten year maximum maturity. In addition, the Agency obligations must be invested in the long term rating of A, A2, A or better by S&P, Moody's or Fitch. In the case of an initial public offering, including refinancings, the Treasurer may purchase directly from the Bond Underwriter. In the case of secondary issues, the Treasurer will rely on the approved Broker/Dealers. XI INVESTMENT POOLS There are three (3) types of investment pools: ► State -run pools (e.g., LAIF); ► Pools that are operated by a political subdivision where allowed by law and the political subdivision is the trustee (e.g., County Pools); and ► Pools that are operated for profit by third parties. The City's Investment Policy permits investment only in pools authorized in Section X. XII PAYMENT AND CUSTODY The City shall engage qualified third party custodians to act in a fiduciary capacity to maintain appropriate evidence of the City's ownership of securities and other eligible investments. Such custodians shall disburse funds, received from the City for a purchase, to the broker, dealer or seller only after receiving evidence that the City has legal, record ownership of the securities. Even though ownership is evidenced in book -entry form rather than by actual certificates, this procedure is commonly accepted as the delivery versus payment (DVP) method for the transfer of securities. 12 XIII INTEREST EARNING DISTRIBUTION POLICY Interest earnings are generated from pooled investments and specific investments. The following provisions apply to the calculation and distribution of interest earnings. Pooled Investments - It is the general policy of the City to pool all available operating cash of the City of La Quinta, Successor Agency to the City of La Quinta Redevelopment Agency, La Quinta Financing Authority, and La Quinta Housing Authority, and to allocate interest earnings in the following order, as follows: a. Payment to the General Fund of an amount equal to the total annual bank service charges as incurred by the general fund for all operating funds as included in the annual operating budget. b. Payment to the General Fund of a management fee equal to 5% of the annual pooled cash fund investment earnings. Payment to each fund of an amount based on the average computed daily cash balance included in the common portfolio for the earning period. 2. Specific Investments - Specific investments purchased by a fund shall incur all earnings and expenses to that particular fund. XIV INTERNAL CONTROLS AND INDEPENDENT AUDITOR The City Treasurer shall establish a system of internal controls to accomplish the following objectives: ► Safeguard assets; ► The orderly and efficient conduct of its business, including adherence to management policies; ► Prevention or detection of errors and fraud; ► The accuracy and completeness of accounting records; and ► Timely preparation of reliable financial information. While no internal control system, however elaborate, can guarantee absolute assurance that the City's assets are safeguarded, it is the intent of the City's internal control to provide a reasonable assurance that management of the investment function meets the City's objectives. The internal controls shall address the following: ► Control of collusion. Collusion is a situation where two or more employees are working in conjunction to defraud their employer. ► Separation of transaction authority from accounting and record keeping. By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. ► Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping. 13 ► Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. ► Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities appendices. ► Written confirmation or telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax or email if on letterhead and the safekeeping institution has a list of authorized signatures. Fax correspondence must be supported by evidence of verbal or written follow-up. ► Development of a wire transfer agreement with the City's bank and third party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers. The system of internal controls developed by the City, shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities and the City Treasurer's response shall be provided to the City's Investment Advisory Board for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Investment Advisory Board and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix D, "Segregation of Major Investment Responsibilities." XV REPORTING STANDARDS The City Treasurer shall submit a monthly Treasurers Report to the City Council and the investment dviseY„ R^^raFinancial Advisory Commission that includes all cash and investments under the authority of the Treasurer. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following: ► A certification by the City Treasurer; ► A listing of purchases and sales/maturities of investments; ► Cash and Investments categorized by authorized investments, except for LAIF which will be provided quarterly and show yield and maturity; ► Comparison of month end actual holdings to Investment Policy limitations; ► Current year and prior year monthly history of cash and investments for trend analysis; ► Balance Sheet; ► Distribution of cash and investment balances by fund; ► A year to date historical cash flow analysis and projection for the next six months; and ► A two-year list of historical interest rates. 14 XVI FINANCIAL ASSETS AND INVESTMENT ACTIVITY NOT SUBJECT TO THIS POLICY The City's Investment Policy does not apply to the following: ► Cash and Investments raised from Conduit Debt Financing; ► Funds held in trust in the City's name in pension or other post -retirement benefit programs; ► Cash and Investments held in lieu of retention by banks or other financial institutions for construction projects; and ► Short or long term loans made to other entities by the City or Agency, Short term (Due to/from) or long term (Advances from/to) obligations made either between the City and its funds or between the City and Agency. XVII INVESTMENT OF BOND PROCEEDS The City's Investment Policy shall govern bond proceeds and bond reserve fund investments. California Code Section 5922 (d) governs the investment of bond proceeds and reserve funds in accordance with bond indenture provisions. INhich sh„II ho ctri cti ired in A-ccerde-Rce i.yith the City's Investment Policy Arbitrage Requirement - The US Tax Reform Act of 1986 requires the City to perform arbitrage calculations as required and return excess earnings to the US Treasury from investments of proceeds of bond issues sold after the effective date of this law. These arbitrage calculations may be contracted with an outside source to provide the necessary technical assistance to comply with this regulation. Investable funds subject to the 1986 Tax Reform Act will be kept segregated from other funds and records will be kept in a fashion to facilitate the calculations. The City's investment position relative to the new arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is the City's position to continue maximization of yield and to rebate excess earnings, if necessary. XVIII !NVESTMENT ADVISORY ROARDFINANCIAL ADVISORY COMMISSION -CITY OF LA QUINTA The Investment Advisory Beard (I Financial Advisory Commission (FAC) is a standing board composed of five -seven members from the public that are appointed by the City Council. Background information will be requested and potential candidates must agree to a background check and verification. On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each board member will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the board. All board members shall report annually every June to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest. I The IAB must meet at least quarterly, but usually meets menthly, to: ► Review at least annually the City's Investment Policy and recommend appropriate changes; ► Review meat least quarterly the treasury report and note compliance with the Investment Policy and —as well as adequacy of cash and investments for anticipated obligations; ► Receive and consider other reports provided by the City Treasurer; ► Meet with the independent auditor after completion of the annual audit of the City's financial 15 statements, and receive and consider the auditor's comments on auditing procedures, internal controls and findings for cash and investment activities; and ► Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs, and capital projects in the city of LaQuinta Do -Serve as a resource for the City Treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers. The 1AB--FAC will report to the City Council after each meeting either in person or through correspondence at a regular City Council meeting. See Appendix B: "IRVeStrReRt na,,,S„r„ BeardFinancial Advisory Commission Provisions." XIX INVESTMENT POLICY ADOPTION The City's Investment Policy will be reviewed annually by the City's Tn„eTFinancial Advisory Baerd Commission and the City Treasurer. The investment Financial Advisory Board- Commission will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the investment Financial Advisory ReardCommission, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year. 16 CITY OF LA QUINTA SUMMARY OF PERMISSIBLE DEPOSITS AND INVESTMENTS Appendix A The City Treasurer will be permitted to invest in the following types of investments subject to the maximum percentage allocation limits and bid process requirements. All maturities must be less than or equal to the maximum maturity allowed. City State Maximum Maximum city oI es Permissible Deposits and Investments Allocatio Allocation City Maximum Credit Surplus P s n Restrictions Maturity Quality (Footnote 1) Funds 1 Checking & Savings Accounts (FDIC Insured) 85% 100% Sweep Account: U.S. Treasuries Current/On FDIC Insured & Sweep Accounts Portfolio Portfolio and/or GSE's Demand Interest bearing active bank deposits - non Non -FDIC 2 FDIC insured collateralized by 110% of 60% 100% $40,000,000 per bank Current /on Insured eligible securities Portfolio Portfolio Demand 2 Certificate of Deposit (Negotiable and Non- 30% 60 % <_ $250,000 including interest 5 years FDIC Insured Negotiable) Portfolio Portfolio per institution U.S. Treasury Bills, Notes and Bonds, and 100% 100% <=$30,0000,000 maturing 3-5 3 Government National Mortgage Association portfolio Portfolio Yrs. 3 years (GNMA) securities U.S. Government Agency Securities and Federal Government Securities (except 3 collateralized mortgage obligations (CMO's) Per issuer: 30% Portfolio $10,000,000 per purchase or structured notes which contain embedded rate options): - Federal National Mortgage Association $20,000,0 5 years (FNMA) 00 - Federal Home Loan Bank Notes & Bonds $25,000,0 5 years (FHLB) 00 - Federal Farm Credit Bank (FFCB) $3000000,0 5 years - Federal Home Loan Mortgage Corporation $20,000,0 5 years (FHLMC) 00 17 Prime Commercial Paper including 15 o o Portfolio 25 /o Porlio S&P (A-1) 3 Temporary Liquidity Guarantee Program Portfolio 270 Days $5,000,000 per issuer maximum 90 days Moody's (P- (TLGP) 1) 4 Local Agency Investment Fund (LAIF) $50,000,0 $50,000,000 Current/On 00 per account Demand Rated AAA Moneymarket mutual funds regulated b 9 Y n i by 2 of 3 5 the SEC that consist only of US Treasury 20% o 20% Portfolio Mutual fund must have in excess „-Yo„+ -4 On Dena d90 agencies; assets>=$50 Securities or GSE's and maintain a par value Portfolio of $500 million in assets under Days 0 million; of $1 per share management SEC reg'd >5 Yrs. 6 Corporate Notes 10% Portfolio 30% Portfolio $5,000,000 max per issuer 3 years S & P rated AA or better 6 Corporate Notes - Temporary Liquidity 20% 30% Portfolio $10,000,000 max per issuer 3 years S&P rated Guarantee Program (TLGP) Portfolio AA or better. Professionally Managed Account 10% 100% Requires Approved RFP 3 years SEC Reg'd; E&O, Fidelity 7 Portfolio Portfolio Insured 8 Local Agency Bonds/California Agency o 0 190%30 /0 0 30 /o <=—$30,000,0000 10 years At least long term A, A2, Obligations A" rating w Appendix A (continued) Bid Process Unauthorized Investments Periodically conduct a bid process at least every four (4) years or sooner if The City Treasurer will not be permitted to invest in the 1 considered necessary for banking and/or custodian services. Since following types of investments (see Footnote 2 and "State banking services and custodian services are so closely related it is Code Permitted Deposits And Investments Not Authorized By anticipated that the bid process would include the scope of both services. The City's Investment Policy", below). 2 The financial institutions can be either state or federally chartered and - Repurchase Agreements must be insured by the Federal Deposit Insurance Corporation (FDIC). - Bankers Acceptances - Mutual Funds other than money market mutual funds At least two bids from broker/dealers that qualify under Securities and - Preferred and Common Stock 3 Exchange Commission Rule 150-1 listed on the "Listing of Approved - State Indebtedness Financial Institutions" in the appendices. - Asset Backed Securities - Reverse Repurchase Agreements - Derivatives 4 City Council Approval. The above list of unauthorized deposits and investments is not meant to be all-inclusive. Only those deposits and investments listed in the "Permissible Deposits and Investments" section of the Policy are permissible. Money Market mutual funds must comply with Government Code Section 5 53601(k). The fund must be registered by the SEC and must include marking the portfolio to market daily. At least two bids from broker/dealers that qualify under Securities and 6 Exchange Commission Rule 150-1 listed on the "Listing of Approved Financial Institutions" in the appendices. The professional portfolio management firm (PPMF) will be approved by 7 the City Council based upon the City Treasurer's recommendation pursuant to completion of a request for proposal (RFP) as outlined in the appendices. See also Footnote 2. 8 Initial offerings the Treasurer may purchase directly from Bond Underwriter, secondary issues follow bid process 3. 19 Footnote The City has imposed a maximum limitation based upon the total portfolio of investments. Total portfolio investments are all cash and 1 investments, including bond proceeds. In addition, the State has adopted limits on the investment of surplus funds. Footnote The City may engage the services of a professional portfolio management firm which may invest in Bankers Acceptances, Mutual Funds, 2 and Asset Backed Securities not otherwise permissible under the City's Investment Policy. 20 Appendix B .. .. �. .1 .. Am mact'.02'. 21 Sec Chapter 2.70 FINANCIAL ADVISORY COMMISSION ti ns: 2 70.010 General rules regarding the financial advisor,y commission. 2 70.020 Number of members. 2 70.030 Qualifications of members. 2 70.040 Powers and duties. 2.70.010 General rules regarding the financial advisory commission. Except as set out below, see Chapter 2.06 for general provisions. 2.70.020 Number of members. The financial advisory commission (FAC)("") shall initially consist of seven members appointed by, and serving at the will of the city council. The city council may increase or decrease the number of members from time to time but in no event shall the membership exceed nine members or be less than five members. 2.70.030 Qualifications of members. A. In addition to the qualification requirements set forth in Section 2.06.040 of this code, a minimum of three of the members shall be finance professionals and shall have a verifiable background in finance and/or securities,�preferably with knowledge and/or experience in markets, financial controls and accounting for securities. B. For those applying for the professional position, background information will be requested and potential candidates must agree to a background check and verification by the city manager or designee. 2.70.040 Powers and duties. A. The principal functions of the FAC are: 1. Review at least annually the city's investment policy and recommend appropriate changes; 2. Review at least quarterly the treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations; 3. Receive and consider other reports provided by the city treasurer; 4. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities; 5. Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the city of La Quinta. 6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers. B. The FAC ill report to the city council after each meeting either in person or through correspondence at a regular city council meeting. 2.70.050 References to the Investment Advisory Board. If any other chapter(s) or section(s) in this code refers to the Investment Advisory Board, that chapter(s) or section(s) shall be deemed to refer to the Financial Advisory Commission established by the ordinance amending chapter 2.70 of this code. 22 23 4Appendix C City of La Quinta Municipal Code Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS Sections: 3.08.010 Investment of city moneys and deposit of securities. 3.08.020 Authorized investments. 3.08.030 Sales of securities. 3.08.040 City bonds. 3.08.050 Reports. 3.08.060 Deposits of securities. 3.08.070 Trust fund administration. 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by Sections 53607 and 53608 of the California Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer, which, for purposes of this chapter, is defined in Section 2.12.010 of this code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) W, Me. I - r.�r�rz�rrr�� • � � 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under the city council adopted city investment policy and any provision of state law relating to the investing of general city funds, including, but not limited to, Sections 53601 and 53635 of the California Government Code, as said sections now read or may hereafter be amended, from moneys in the city treasurer's custody which are not required for the immediate necessities of the city and as he or she may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) -� - 24 3.08.030 Sales of Securities. From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § l (part), 3.08.040 City bonds. Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982) 3.08.050 Reports. The citv treasurer shall make a ouarterly report to the citv council of all investments made pursuant to the authority delegated in this chapter and as permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) 3.08.050 Reports. The- city treGsurer shall make a MORthly report te the City COURC-91 Of A-11 invp-SAMP-Rts modwe nl Irsl Gnt to tho of IthoYlt\/ ` elegeted- in this chanter. (Ord 2 § 1 /nortl 'I 98-2- , 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the city council adopted investment policy and terms of any state law, including, but not limited to, Section 53608 of the Government Code, as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982) va .a ._.._ • .�. .CIUM 3.08.070 Trust fund administration. Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 2652-4 36524 of the Government code and any other applicable provisions of law. (Ord. 2 § 1 (Par-t}, 1982) 25 Appendix D SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES Function Develop and Recommend Modifications to City's Formal Investment Policy Review City's Investment Policy and Recommend City Council Action Adopt Formal Investment Policy Implement Formal Investment Policy Review Financial Institutions & Select Investments Acknowledge Investment Selections Execute Investment transactions Confirm Wires (if applicable) Responsible Parties Investment Advisory Board and City Treasurer City Manager and City Attorney City Council City Treasurer City Treasurer/Financial Services Analyst City Manager or his/her designee City Treasurer or City Manager n!`Ge Rtinn AAnnnnoYSenior Accountant or Financial Services ^«Analyst Record Investment Transactions in City's Accounting MGnnnorSenior Accountant or Accounting Records Cinnncinl S e r v 0 c e S 4 S s i s t t Investment Verification (match broker confirmation to City investment records) Reconcile Investment Records to Accounting Records and Bank Statements Reconcile Investment Records to Treasurers Report of Investments Security of Investments at City 26 City Treasurer and Financial Services ^ss�^tAnalyst Financial Services ,SS�^tAnalyst Accounting AAnnnnoYSenior Accountant or Financial Services Analyst Accounting AAnnnnoYSenior Accountant or SeniGF SecretnrManagement Assistant Security of Investments outside City Review Internal Control Procedures 27 Third Party Custodian External Auditor Appendix E LISTING OF APPROVED FINANCIAL INSTITUTIONS 1. Banking Services - Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services) Rabobank N.A., Government Banking Group, Roseville, CA (Collateralized Bank Deposits) 2. Custodian Services - Bank of New York/Mellon/Pershing 3. Deferred Compensation - International City/County Management Association Retirement Corporation 4. Broker/Dealer Services - Banc-k of America Securities/Merrill Lynch Morgan Stanley CitiGroup First Empire Securities 5. Government Pool - State of California Local Agency Investment Fund 6. Bond Trustees - 1996 Lease Revenue Bonds - US Bank 1998 RDA Project Area 1&2 - US Bank 2001 RDA Project Area 1 - US Bank 2002 RDA Project Area 1 - US Bank 2003 RDA Project Area 1 - US Bank 2004 Local Agency /� Rev - US Bank 2011 RDA Project Area 2 _ US Ba4 2011 Fin. Auth Housing 1&2 -US 2013 Successor Agency - US Bank 2016 Successor Agency to the LQ RDA Assessment Districts - US Bank No Changes to this listing may be made without City Council approval Appendix F BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. 3. 4. 5. 6. 7 E: Address: Telephone: Broker's Representative to the City (attach resume): Name: Title: Telephone: (_) Manager/Partner-in-charge (attach resume): Name: Title: Telephone: List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: Which of the above personnel have read the City's Investment Policy? Which instruments are offered regularly by your local office? (Must equal 100%) % U.S. Treasuries % BA's % Commercial Paper % CD's • Mutual Funds • Agencies (specify): % Repos % Reverse Repos % CMO's % Derivatives % Stocks/Equities % Other (specify): 9. References -- Please identify your most directly comparable public sector clients in our geographical area. 29 Entity Entity Contact Contact Telephone ( ) Telephone (_) Client Since Client Since 10. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 11. Has your firm or your local office ever been subject to a regulatory or state/ federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so, explain. 12. Has a client ever claimed in writing that you were responsible for an investment loss? Yes No If yes, please provide action taken Has a client ever claimed in writing that your firm was responsible for an investment loss? Yes No If yes, please provide action taken Do you have any current or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken Does your firm have any current, or pending complaints that are unreported to FINRA? Yes No If yes, please provide action taken 13. Explain your clearing and safekeeping procedures, custody and delivery process. 30 Who audits these fiduciary responsibilities? Latest Audit Report Date 14. How many and what percentage of your transactions failed? Last month? % $ Last year? % $ 15. Describe the method your firm would use to establish capital trading limits for the City of La Quinta. 16. Is your firm a member in the S.I.P.C. insurance program? Yes No If yes, explain primary and excess coverage and carriers. 17. What portfolio information, if any, do you require from your clients? 18. What reports and transaction confirmations or any other research publications will the City receive? 19. Does your firm offer investment training to your clients? Yes No 20. Does your firm have professional liability insurance? Yes No. If yes, please provide the insurance carrier, limits and expiration date. 21. Please listyour FINRA/NASD Registration Number 22. Do you have any relatives who work at the City of La Quinta? Yes No If yes, Name and Department 23. Do you maintain an office in California? Yes No 24. Do you maintain an office in La Quinta or Riverside County? Yes No 25. Please enclose the following: ► Latest audited financial statements; ► Samples of reports, transaction confirmations and any other research/publications the 31 City will receive; ► Samples of research reports and/or publications that your firm regularly provides to clients; and ► Complete schedule of fees and charges for various transactions. ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of La Quinta, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of La Quinta. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of La Quinta of all foreseeable risks associated with financial transactions conducted with our firm. By signing this document the City of La Quinta is authorized to conduct any and all background checks. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Broker Representative Date Title Sales Manager and/or Managing Partner Date Title 32 Appendix G Request for Proposals Professional Portfolio Management Firm City of La Quinta, CA The City of La Quinta, CA is soliciting Requests for Proposals (RFP) from interested firms for the provision of a discretionary investment management services for City of La Quinta, CA. The portfolio to be managed of the invested assets is will be approximately 10% of the City's investment portfolio and will be invested between 0 - 3 years. The investment of City of La Quints, CA's funds is guided by the applicable State statutes and the City of La Quints, CA's investment policy. A copy of the investment policy is attached for your information. Questions regarding this RFP should be directed to: City of: La Quinta, CA Title: Finance Director/Treasurer Address: 78-495 Calle Tampico City, State, Zip Code: La Quinta, CA 92253 Phone Number: (760)777-7000 I. CRITERIA FOR EVALUATION AND SELECTION ■ Experience of the firm in providing services to public sector entities of similar size and with similar investment objectives; ■ Professional experience and qualifications of the individuals assigned to the account; ■ Portfolio management resources, investment philosophy and approach; ■ Responsiveness to the RFP, communicating an understanding of the overall program and services required; ■ Reporting capabilities; ■ Fees. II. SELECTION TIMETABLE A. [Month, Day and Year] B. [Month, Day and Year] C. [Month, Day and Year] III. FORMAT FOR PROPOSALS Proposals due by [Time] PST. Proposals evaluated: to be determined [City of La Quinta, CA] [Board/Council] approves selection and awards contract. Please format your response to this RFP in the following manner: A. Organization Describe your organization, date founded, ownership and other business affiliations. Provide number and location of affiliated offices. Specify the number of years your organization has provided investment management service. 33 2. Describe your firm's revenue sources (e.g., investment management, institutional research, etc.) and comment on your firm's financial condition. 3. Within the past three years, have there been any significant developments in your organization (e.g., changes in ownership, new business ventures)? Do you expect any changes in the near future? 4. Describe any U.S. Securities and Exchange Commission (SEC) censures or litigation involving your organization, any officer, or employee at any time in the last ten years. 5. Describe the firm's fiduciary liability and/or errors and omissions insurance coverage. Include dollar amount of coverage. B. Personnel 1. Identify the number of professionals employed by your firm by classification. 2. Provide an organization chart showing function, positions, and titles of all the professionals in your organization. 3. Provide biographical information on investment professionals that will be involved in the decision -making process for our portfolio, including number of years atyour firm. Identify the person who will be the primary portfolio manager assigned to the account. 4. Describe your firm's compensation policies for investment professionals and address any incentive compensation programs. C. Assets Under Management 1. Summarize your institutional investment management asset totals by category for your latest reporting period in the following table: Other Restrictive Number of Operating Funds Number of Funds Clients Clients Governmental $ $ Governmental Pension $ N/A N/A Non Governmental $ Pension N/A N/A Corporate $ N/A N/A 34 High Net Worth Client $ N/A N/A Endowmental/Foun- $ N/A N/A dation 2. Provide the number of separate accounts whose portfolios consist of operating funds. 3. List in the following table the percentage by market value of aggregate assets under all governmental accounts under management for your latest reporting period: Type of Asset U.S. Treasury securities Federal Agency obligations Corporate securities rated AAA -AA Corporate securities rated A Corporate securities rated BBB or lower Other (specify Percent by Market Value 4. Describe the procedures that your firm has in place to address the potential or actual credit downgrade of an issuer and to disclose and advise a client of the situation. 5. Provide data on account/asset growth over the past five years. Indicate the number of government accounts gained and the number of government accounts lost. 6. List your five governmental largest clients. Identify those that are exclusively operating fund relationships and/or those that are other relationships (e.g., bond fund, retirement fund). 7. Provide a copy of the firm's Form ADV, Parts I and II (including all schedules). 8. Provide proof of State of California Registration, if your firm is not eligible for SEC registration. 9. Provide a sample contract for services D. Philosophy/Approach 1. Describe your firm's investment philosophy for public clients, including your firm's philosophy regarding average duration, maturity, investment types, credit quality, and yield. 2. Describe in detail your investment process, as you would apply it to City of La Quinta, CA's portfolio. 3. What are the primary strategies for adding value to portfolios? 35 4. Describe the process you would recommend for establishing the investment objectives and constraints for this account. 5. Describe in detail your process of credit risk management, including how you analyze credit quality, monitor credits on an ongoing basis, and report credit to governmental accounts. 6. Describe your firm's trading methodology. 7. Describe your firm's decision -making process in terms of structure, committees, membership, meeting frequency, responsibilities, integration of research ideas, and portfolio management. 8. Describe your research capabilities as they would pertain to governmental accounts. What types of analysis do you use? 9. Describe the firm's approach to managing relationships with the broker -dealer community. E. Portfolio Management 1. Are portfolios managed by teams or by one individual? 2. What is the average number of accounts handled per manager? 3. Which professional staff member will be the primary client contact for City of La Quinta, CA? 4. How frequently are you willing to meet with us? 5. Describe procedures used to ensure that portfolios comply with client investment objectives, policies, and bond resolutions. F. Fees Charged 1. Please include a copy of your firm's fee schedule applicable to this RFP. 2. Identify any expenses that would not be covered through this fee structure and would be required in order to implement the firm's program. 3. Is there a minimum annual fee? G. Performance Reporting 1. Please report on all accounts under $100 million. 2. Please provide performance history for governmental accounts for the last five years. 3. Please provide risk measurements for governmental accounts for the last five 36 years. 4. Indicate whether your returns are calculated and compiled in accordance with the Association for Investment Management and Research (AIMR/CFA Institute) standards. Do your reports conform to the State of California reporting standards? Are you willing to customize your reports to meet our specifications? 6. How will you notify us of investment transactions? Are confirmations of investment transactions sent directly by the broker/dealer to the client? 8. Do your reports include rating information on investments which is required by GASB 40? H. References Provide a list of at least five (5) client references in California. References should be public agencies with portfolio size and investment objectives similar to City of La Quinta, CA. Include length of time managing the assets, contact name, and phone number. Insurance Requirements Exhibit A defines the insurance requirements that will need to be met prior to the [Board/Council]'s approval of any agreement for services. Submittal of proposals Seven (7) copies of the proposal shall be submitted in a sealed envelope bearing the caption RFP for (City of La Quinta, CA) and addressed to: City of La Quinta, CA 78-495 Calle Tampico La Quinta, CA 92253 Attention: °i+rGFinance Director/Treasurer Proposal must be received no later than [Time] PST on [Month, Day, and Year]. Proposals should be verified before submission. The City of La Quinta, CA shall not be responsible for errors or omissions on the part of the respondent in preparation of a proposal. The City of La Quinta, CA reserves the right to reject any and all proposals, to wave any irregularities, or informalities in the proposals, and to negotiate modifications to any proposal. Enclosures: Investment Policy Treasurers Report 37 M. Appendix H City of La Quinta Permissible Investment Chart - Professional Portfolio Management Firm (1) (2) (3) (4) (5) (6) (7) (8) California Credit Allowed Allowed per Government Investment Category Maximum Authorized Investment Rating Comments per Professional Code Section Maturity Limits (% of Portfolio) Limits City Policy portfolio Management Firm 53601(a) Local Agency Bonds 5 Years None None No No 53601(c) State of California 5 Years None None No No Obligations 53601(d) CA Local Agency 5 Years None Multiple No No Obligations 53601(i) Repurchase Agreements 1 Year None None No No 53601(i) Reverse Repurchase 92 Days 20% of the base value of None No No Agreements the portfolio 53601(i) Securities Lending 92 Days 20% of the base value of None No No Agreements the portfolio 53684 County Pooled None None None No No Investments 53632 Interest bearing active None None None Collateralized Yes Yes deposits 110% 53601(f) Bankers Acceptances 180 Days 40% None "AA" or better No Yes 53601(h) Negotiable CD's 5 Years 30% None Yes Yes 53601(k) Mutual Funds None 20% Multiple No Yes 53601(n) Asset Backed Securities 5 Years 20% AA No Yes Cash and Equivalents None None None Yes Yes 16429.1 LAIF None None None Yes No 53601(b) US Treasuries 5 Years None None Yes Yes 53601(e) US Agencies 5 Years None None Yes Yes 53601(g), 53635 Commercial Paper 270 Days 25% of portfolio A 1F P-1 Yes Yes 53601(k) Medium Term Notes 5 Years 30% A Yes Yes fit Money Market Mutual Funds None 20% Multiple Yes Yes 53601(m) Time Deposits 5 Years None None Yes Yes Collateralized Bank Deposits (including non- 5 Years None None Yes Yes negotiable CD's) Source of Columns (1) through (5) - Investment: Investment Portfolio Reporting Practices CA Debt and Investment Advisory Commission. Note: The Professional Portfolio management Firm (PPMF) is not required to adhere to the City's buy and hold policy and does not need City Manager or City Treasurer approval to make permissible deposits and investments as detailed in column (8). E0] Appendix I Investment Management Process and Risk Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. As trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the some objectives for county treasurers and board of supervisors). Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity. Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security. The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity. Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601). Part of that approval process involves assessing and disclosing the risk and possible volatility of longer -term investments Another element of market risk is liquidity risk. Instruments with unique call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities. Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum. The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management. The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust. Chapter II. Fund Management Local Agency Investment Guidelines 2010 Issued by California Debt and Investment Advisory Commission 41 Appendix J GLOSSARY (Adopted from the Municipal Treasurers Association) The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing. AGENCIES: Federal agency securities and/or Government -sponsored enterprises. ASKED: The price at which securities are offered BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for a commission. CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CD's are typically negotiable. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section. CONDUIT FINANCING: A form of Financing in 42 which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities. DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non -interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value, e.g., U.S. Treasury Bills. DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exporters. FNMAs (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder - owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage -lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi- annual coupons. Interest is calculated on a 360-day, 30 day month basis. 4. FFCBs (Federal Farm Credit Bank) - Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid. 5. FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine -month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis. 6. FHLMCs (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly. Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), Tennessee Valley Authority notes (TVA's), and Student Loan Association notes (SALLIE-MAE's). FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit through December 31, 2013. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open - market operations. FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance 43 companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money. FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. LAIF (Local Agency Investment Fund) - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum balance of $50,000,000 for any agency. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase --reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer - lender to liquidate the underlying securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an investment becomes due and payable MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) -registered securities broker -dealers, banks and a few unregulated firms. QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves. REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo) - A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security" buyer" in effect lends the"seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RRP extensively to finance their positions. Exception: When the Fed is said to be doing RRP, it is lending money that is increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection. SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation. SEC RULE 15C3-1: See Uniform Net Capital Rule. STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative -based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve. SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week. TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year. TREASURY BONDS: Long-term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years. TREASURY NOTES: Medium -term coupon -bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years. UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker -dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital 45 includes cash and assets easily converted into cash. UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, compliance determinations, delegation of investments, terms of prudent investor rule, and application. YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond. City of La Quinta STUDY SESSION ITEM NO. 1 FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE: DISCUSS FINANCIAL ADVISORY COMMISSION AD HOC ACTIVITIES RECOMMENDATION Discuss Financial Advisory Commission (FAC) ad hoc activities. EXECUTIVE SUMMARY The FAC duties were recently expanded to include the oversight of Measure G funds. One consideration entails expanding the Planning Commission to seven members, assigning the Architecture and Landscaping Review Board (ALRB) responsibilities to the Planning Commission and appointing the current ALRB members to the Planning Commission. FISCAL IMPACT - None BACKGROUND/ANALYSIS The City Council formed boards and commissions to facilitate broader participation, to solicit a broad range of opinions, and to introduce citizens to the municipal government process. The FAC's primary functions are to annually review the City's investment policy, review monthly treasure reports and note compliance, review the revenue and expenses derived from Measure G, and serve as a resource for the City treasurer. Recognizing that the primary function of the FAC is to provide oversight and verification of transactions which are routine and subject to established policies; staff has been requested to provide additional ad hoc duties which may be considered by the FAC. The following ad hoc duties may be performed by FAC members in conjunction with staff. Review and participate in bank services request for proposal (RFP)/contract selection Review and participate in OPEB retiree health trust account RFP/contract selection Review and provide recommendations to update the City's reserve policy Review proposed Operating and Capital Improvement Budgets each year Review auditing RFP, interview firms and provide a recommendation (completed) Review new and upcoming financial regulations affecting the city Review internal controls of the city Review draft of annual financial reports (Comprehensive Annual Financial Report) o Provide recommendations on notes o Provide recommendations on the management discussion and analysis letter Review and provide recommendations to the City's purchasing policy Review and provide recommendations for a new bad debt/write off policy for consideration by the City Council These additional ad hoc duties would facilitate additional oversight that supports the City's transparency standards while achieving: integrity of financial information, suitability of internal controls, compliance with regulatory requirements, performance of internal audits/procedures, and communication with the outside auditing firm. ALTERNATIVES This is a discuss item and will be brought back for direction in July 2017 when all seven Commissioners are appointed. Prepared by: Karla Campos, Finance Director STUDY SESSION ITEM NO. 2 City of La Quinta FINANCIAL ADVISORY COMMISSION MEETING: MAY 10, 2017 STAFF REPORT AGENDA TITLE: FISCAL YEAR 2017/18 PROPOSED BUDGET RECOMMENDATION Provide direction regarding fiscal year 2017/18 budget options. EXECUTIVE SUMMARY This budget study session focuses on the General Fund and four Internal Service Funds. A second budget study session on May 16, 2017 will cover Special Revenue Funds, Capital Funds, and Enterprise Funds of the City. All departments evaluated budget needs based on the City's priorities when preparing their 2017/18 budgets. Revenues (inclusive of Measure G) are approximately 15 percent higher and operating expenditures are approximately 2.8 percent higher, when compared to the 2016/17 current budget. The most significant increase is $1.7 million (11.7%) for police contract services. Without Measure G funding, expenditures are expected to exceed revenues by $196,500. Staff will present options to address this shortfall during the May 16 and June 6, 2017 study sessions. Final adoption is scheduled for June 20. FISCAL IMPACT The preliminary General Fund budget projects a deficit of $196,500 with projected General Fund revenues and transfers -in of $42,851,600 (excluding Measure G) and proposed operational expenditures and transfers -out of $43,048,100. These numbers do not include Measure G revenue which is projected to bring in an additional $5.7 million in 2017/18. BACKGROUND/ANALYSIS The Budget Document The goal of the May 2 study session is to provide an overview and then allow time to meet with Council Members and other interested parties to address details that may not be easily conveyed in a study session format. Each department section contains extensive notes to explain changes from 2016/17 to 2017/18, and the budget format is similar to the prior fiscal year. 2017/18 Proposed Budget The proposed budget provides funding to maintain high service levels while ensuring a sound financial structure. It contains financial information for the General Fund and Internal Service Funds; 2017/18 budget details for the Special Revenue, Capital, and Enterprise Funds will be presented on May 16. Each of these funds serves a specific purpose or governmental accounting requirement, with the General Fund funding public safety and daily operations. As such, staffs focus is on the General Fund. In developing their budget proposals, departments were directed to sustain current service levels while maintaining or reducing costs wherever possible. As a result, there are no new programs and some community events have been unfunded. Proposed General Fund expenditures (including transfers -out from the General Fund to support operations primarily funded by restricted revenues) total $43,048,100, and projected revenues (including transfers -in) total $48,511,600; this amount includes $5,700,000 of Measure G funds. Without Measure G, total projected revenue is $42,851,600 leaving a $196,500 deficit. Compared to 2016/17 budget, total revenue and transfers -in are projected to be $6,368,000 or 15 percent higher, and total expenditures and transfers out are $1,180,600 or 2.8 percent higher (not including carryovers or use of reserves for additional one-time CIP projects). Staff produced a preliminary budget without using Measure G funds, which resulted in unfunded requests, decreased community event funding, and a budget shortfall as indicated below. FY 2017/18 Preliminary Budget Total Current Resources $ 48,551,600 Less Measure G $ (5,700,000) Operating Revenue $ 42,851,600 Less Operating Expenses $ (43,048,100) $ (43,048,100) Surplus/(Shortfall) $ (196,500) 2017/18 Revenues 2017/18 revenue is projected to be approximately 15 percent higher than the 2016/17 revenue as presented below. Revenue Classifications Current Budget Proposed Variance Tax Revenues $ 27,741,600 $ 34,021,100 $ 6,279,500 Licenses & Permits 1,364,400 1,257,700 (106,700) Intergovernmental 10,612,200 10,923,000 310,800 Charges for Services 1,366,400 1,258,200 (108,200) Fines, Forfeitures & Abatement 2537400 246,000 (7,400) Use of Money & Property 516,600 530,000 13,400 Miscellaneous 138,600 125,200 (13,400) Transfers In 190,400 190,400 - TOTAL $ 42,183,600 $ 48,551,600 $ 6,368,000 Major revenue sources are discussed in their respective sections below: Sales Tax - 2017/18 sales tax revenue is projected to increase by $4.8 million to $14,476,100. In November 2016 voters approved Measure G, a one percent sales and use tax increase. First quarter Measure G revenue (April - June 2017) is estimated to be $1 million. The projected 2017/18 Measure G revenue is $5,700,000, a $4.7 million increase over 2016/17 Measure G revenue. Property Tax - Property tax (both regular and the "no/low" allocation) is estimated to increase by 2 percent ($167,900) to $8.5 million. Variances continue in Redevelopment Property Tax Trust Fund (RPTTF) residual distributions. The RPTTF distribution for 2017/18 is projected to be $38,000 higher than 2016/17 estimates. The major factors that influence this distribution are the City's annual Recognized Obligation Payment Schedule (ROPS) and the County's ROPS. In 2016/17, the City and County both refinanced outstanding bond debt associated with former Redevelopment Agencies, which reduced debt service payments and will slightly increase RPTTF payments. Once the County and City both have completed last and final ROPS, estimating this distribution will be more consistent. Transient Occupancy Tax (TOT) - Hotel TOT revenue, at $8.6 million, is projected to be $1.4 million more when compared to 2016/17 estimates. The Coachella Valley continues to be a tourist destination with expanded events such as Coachella Music and Arts Festival, Stagecoach, and the Tennis Tournament. These events and the Montage and Pendry hotels (scheduled to open in late 2019) are projected to increase tourism thereby increasing TOT revenue. In addition, short term vacation rental TOT is projected to increase by $249,700 (10 percent) to $2.1 million as compliance efforts grow with use of new proposed online tracking technology. Fire Tax Credit - Revenue budgeted in Fire Tax Fund property tax distribution is estimated to be two percent higher ($154,700) than current year amounts. However, this increase directly correlates to an equal amount of increase in Fire and Emergency Operations expenditures; therefore, there is no net gain/loss to the General Fund. License and Permits, Charges for Services, and Fines, Forfeitures & Abatements — Combined these categories are expected to decrease by 7 percent ($222,300) primarily due to projected decreases in residential development. It is important to remember that many of these revenues are dependent on timing of large projects. Many large projects have recently had their entitlement documents, such as maps and site development permits brought up to date, but this has not yet translated into final plans or building plans being submitted. The City's largest project, SilverRock, is anticipated to pay permit fees in phases beginning in 2017/18 extending through the life of the project. 2017/18 Expenditures In developing their expenditure budgets departments utilized a "status quo" approach, using the 2016/17 budget as a base. Total General Fund expenditures are expected to increase by $1.18 million (2.8 percent) compared to 2016/17 levels (not including 2016/17 carryovers or use of reserves for one-time capital projects). Total proposed operational expenditures and transfers out are $43,048,100. In order to reduce operating expenses and not allocate Measure G revenue to operating expenses, Departments decreased funding for various community events and have not included staffing adjustments, or program enhancements. As depicted below, year -over -year rising public safety costs have been offset by a status quo or reduced operating budgets. Historical Comparison - Public Safety and Operating Expenses M tr N N 00 0 N.Ln Ln Rt Cr co M Ci 00 N 0 O C7 0 C C C7 C7 L7 C7 0� G 00 N N ri u'1 r�l N M co W 00 00 tt 1Ln p N M N C7 ri Q) r1 Lr: u1 C N 14 N rl ci 2012 2013 2014 2015 2016 2017 2018 ublicSafety ?perati©ns The fluctuations in the above operating expenses have occurred due to insurance cost, health benefit adjustments, and State mandates to pay prevailing wages for most City projects over $1,000. As a result of increased regulatory requirements, costs for some professional service contracts have increased. Streamlining and automating processes, reducing staff, and ending the Costco sales tax reimbursement, have mitigated some of these cost increases. The proposed 2017/18 budget reflects the cost of doing business at current service levels. The most significant changes are discussed below: Police - The 2017/18 costs are projected to increase by 11.7 percent or $1.7 million. This is primarily due to a 10 percent increase in labor costs. The Community Resources Department and City Manager are working with the Sheriff's Department to control expenditures without changing service levels; they will be providing cost reduction recommendations at a future study session. Fire - Similar to police, increasing labor costs will increase Fire costs by 2.1 percent. These costs are covered by property tax that is specifically designated for fire services, so there is also a corresponding increase in fire revenues. In the 2000's the City secured an agreement with Riverside County which pledges 100% of the fire service property tax levied in the former redevelopment project areas to fire facilities and services in the City of La Quinta. Street Maintenance - Although street maintenance is primarily funded by Gas Tax revenue, the General Fund still contributes to this operation. In 2016/17 the General Fund street maintenance funding was $480,500; 2017/18 General Fund funding will decrease by 39 percent ($187,000) to $293,500, due to projected increases in Gas Tax revenue attributed to SB 1 (Transportation Funding for Local Streets and Roads). Staffing Transitions/Contingency - The guiding principles Council and staff developed a re: ■ Reward Performance ■ Work within the Class and Compensation Structure ■ Manage PERS increases ■ Ensure job rates reflect market rates. $290,000 has been budgeted as a contingency for continued execution of these principles. Sales Tax Sharing Agreements - The Costco sales tax sharing agreement expired in November, 2016 resulting in a savings of $215,000 in 2017/18 when compared to 2016/17; and a total reduction of $400,000 from 2015/16. Marketing & Community Relations - In 2016/17 the Marketing and Community Relations operations were transferred from Community Resources to the City Manager's Office. As a result, the Chamber of Commerce contract, valued at $108,000, was moved from the City Manager's Office to the Marketing budget. Engineering Services - Proposed contract costs are $1,093,406 lower than the current year. Of this reduction, $802,606 is related to the one-time cost for a temporary fence at SilverRock. PERS - Each year CalPERS provides: (1) a rate that is applied to the City's payroll to fund "current normal" PERS costs, and (2) a flat dollar amount to fund the City's unfunded pension liability. Although the "current normal" PERS cost rate increased by .02 percent, the flat unfunded liability payment increased by $92,600 (to $564,100), and staffing increased by two in 2016/17, the year -over -year increase in the City's overall PERS costs will be approximately $76,000. This increase has been managed through attrition. New employees have replaced employees with higher PERS benefits; 49 percent of the City's workforce has lower retirement benefit tiers resulting in on -going savings for both the "current normal" PERS contributions and the unfunded liability. In December 2016, CalPERS lowered the discount rate (rate of return for investments) from 7.5% to 7%, which will increase the CalPERS' total unfunded pension liability. This affects the City; the City's annual unfunded pension liability payments will further increase starting 2018/19 and continuing through 2021/22. In addition, every four year CalPERS evaluates all pension plans to ensure financial stability. This evaluation is being conducted in 2017, and CalPERS may further decrease the discount rate, increasing the unfunded liability for all participating agencies. CalPERS will be issuing updated unfunded liability projections in the summer of 2017. Employee Healthcare Contribution - Per the MOU effective July 1, 2016 with La Quinta City Employees Association (LQCEA), commencing on January 2017 the City agreed to contribute an additional $145 per month per employee toward employee healthcare premium costs. Healthcare premiums are calculated on a calendar year (January - December) and paid one month in advance. The increase for 2017/18 is projected to be $58,300. Internal Service Charges - Internal services charges to Departments (funded from the General Fund), have decreased by $75,800. However, total Internal Service Fund expenses increased by $1 million; these expenditures will be funded through fund balances and do not require additional General Fund revenue. The largest increases are one-time expenditures. The Facility & Fleet Replacement budget has proposed expending $556,900 to purchase a large dump truck and backhoe, and for Civic Center building repairs. The Park Equipment fund allocates $360,000 for park facility and equipment maintenance/improvement expenditures. The Insurance Fund allocates $272,400 for increased insurance premiums. This increase is anticipated to be one-time in nature and associated with pending September 2014 flood litigation claims. The settlement of claims will not increase insurance premiums in 2017/18. In addition, $47,100 in payroll expenses has been allocated to the Insurance Fund. This change reflects the City Clerk's oversight of all insurance functions. The graph below depicts year -over -year changes in General Fund allocations for Internal Service Funds. Internal Service Funds General Fund Allocation Comparison 1,200,000 1,000,000 800,000 - 600,000 - -- - 400,000 200,000 Equipment Information Park Equipment Insurance Fund Replacement Technology _FY 16/17 ®FY 17/18 SilverRock Funding - Closure of the golf course back nine (for golf hole realignment) will result in an estimated $400,000 operating loss, which is $1,300 lower than the amount budgeted in 2016/17. TOT Resort Rebate Program - During 2016/17, staff met with the two resorts in La Quinta to discuss the collection of TOT revenue on resort fees. The new program is anticipated to generate $360,000 in revenue. The proposed 2017/18 budget also includes $100,000 in expenditures for the TOT Incentive Program funded by this new revenue. General Fund Capital Improvement Program (CIP) Contributions The City has annually allocated $1.5 million of General Fund revenue for CIP projects. The proposed 2017/18 budget maintains this level with the following proposed expenditures: $ 1,000,000 Citywide pavement management program $ 75,000 Citywide sidewalk improvements $ 198,270 Civic Center Campus irrigation conversion $ 278,730 Citywide Drainage Enhancements $ 1,552,000 Total Successor Agency (Former Redevelopment Agency (RDA)) Loan Payment to City - The State Department of Finance has approved RPTTF (Redevelopment Property Tax Trust Fund) distributions to the City of approximately $3.0 million in 2017/18 for loan balances owed to the City from the former RDA (now Successor Agency). In 2016/17 $750,000 of this repayment funded the North La Quinta Parkway turf conversion project. For 2017/18, staff proposes to deposit the approximately $3.0 million into General Fund reserves. General Fund Reserves Assuming that no General Fund reserves are allocated for operations or capital improvements, the June 30, 2018 reserves are projected to be: General Fund Committed and Unassigned Reserves Actual Estimated Estimated Categories 6/30/2016 6/30/2017 6/30/2018 Non -Spendable 48,604,070 46,321,400 43,269,375 OPEB (retiree medical) 1,523,400 1,523,400 1,523,400 Measure G - 1,000,000 1,000,000 Emergency Reserves 40% 15,576,000 15,576,000 16,598,000 Cash Flow Contingency 10% 3,894,000 3,894,000 4,150,000 Carryovers & Capital Projects 6,576,046 5,000,000 5,000,000 Available for Appropriation 13,822,012 1 12,045,700 1 13,834,561 85,360,500 85,375,336 TOTAL 89,995,528 The decrease in Non -Spendable reserves (accounts receivables) reflects the $3.0 million RDA loan repayment. This money has been allocated to fund increases in the Emergency Reserves and Cash Flow Contingency, with the remaining funds allocated to Available for Appropriations. The Emergency Reserves and Cash Flow Contingency are adjusted based on a percentage of the operating budget. After these changes are recognized four reserve categories are adjusted as indicated above. If all unfunded requests are approved there would be an increase in reserves of $14,836. Unfunded Requests for Consideration Due to rising police service costs ($1.7 million) and the attempt to not allocate Measure G funding to operating expenses; several departmental requests have not been included in the proposed 2017/18 budget; they encompass marketing, community programs and activities totaling $305,000, and new staff positions that total $214,200. For Consideration Total of Considerations 1 $305,000 MARKETING ! $150,000 COMMUNITY PROGRAMS & ACTIVITIES $100,000 ART ON MAIN STREET $30,000 BREW IN LQ EXPANSION 25,oaa In addition, Departments have identified the following staffing needs which have either been partially funded with temporary services or not funded as outlined below. Department Request Funded Difference Design & Development F/T Office Assistant Temporary Staffing Administration $ 67,000 $ 30,000 $ 37,000 The Hub F/T License Technician $ 78,000 $ - $ 78,000 Code Compliance F/T Business Analyst Temporary Staffing $ 115,000 $ 40,000 $ 75,000 City Clerk F/T Office Assistant Temporary Staffing $ 67,000 $ 30,000 $ 37,000 Total Annual Costs $ 327,000 $ 100,000 $ 227,000 Design and Development. The Administration division is requesting a full-time Office Assistant position to support the short-term vacation rental program. A contractor is being retained to identifying non -compliant vacation rentals; this will increase the need for staff resources to bring identified properties into compliance, while improving processing time and streamlining the workflow. The Hub is requesting a full-time License Technician to process business license applications. Before the 2015 reorganization, there were two technicians issuing business licenses. The transition from two employees to half of an employee has generated delays in processing licenses and providing timely responses to business owners. Community Resources. Code Compliance is requesting a full-time Business Analyst position, which would support Code Compliance, Fire, Police, and Human Resources. An immediate need is to further analyze how to restructure of increasing Public Safety services to achieve further cost savings. This request would also facilitate reorganizing Code Compliance to provide promotional opportunities, flexibility, and overall job satisfaction to retain talent. City Clerk. The Clerk is requesting a full-time Office Assistant position to expand electronic records archiving and maintain the paperless records system. This additional resource would perform quality control analysis and increase public access to online records. The Building division is requesting a part-time Plans Examiner position, which would provide a General Fund savings is outlined below. This request and savings have not been incorporated into the proposed budget. Department Request Identified Savings Difference Buildings P/T Plans Examiner Contract Services $ 67,200 $ (80,000) $ (12,800) Total Annual Costs $ 67,200 $ (80,000) $ (12,800) The Building division currently contracts for professional plans examiner services. This request decreases contract services costs and generates a savings of $12,800. The part-time position would provide additional resources at a lower rate. The Unfunded Requests for Consideration - marketing, community programs and activities, and requested staff position - total $519,200. Deficit Reduction Options The City is not anticipating any significant non -Measure G revenue increases in 2017/18; seventy-four percent of the $6.3 million of additional revenue is attributed to Measure G. In order to address the $196,500 projected operating deficit, the Executive Team crafted options for Council consideration to address the anticipated deficit; based upon Council direction, further details would be presented at the May 16th and June 6th budget study sessions. These options are based upon the principles that guide budget preparation, recommendations presented in the Finance Advisory Committee's Final Report, and past practices. The principles that guided the City through past and current budget development are: Recurring revenue for recurring costs One-time revenue for one-time costs Maintain the current cash -flow and emergency reserve amounts Operating Budget Deficit Reduction Options o Service cuts. Since 2012 staff positions have been reduced by 23 percent and the City has instituted numerous measures to reduce personnel costs including: reduced retirement formulas and implementation of a performance based compensation system. Authorized positions have been reduced from 104 to 80. The City could endeavor to reduce salaries and benefits; this would impact the staff retention and recruitment, and service levels. o Reduce police services. Law enforcement is the largest budget expenditure and the City could evaluate reductions in dedicated services such as school resource officers, community service officers, and special enforcement teams. Patrol hours were reduced in 2015/16 and 2016/17 as they represent the lion share of rising police costs. The City's annual police service review conducted by Matrix will be presented at the June 6 Council meeting and using this data, staff will present cost savings recommendations. o Full cost recovery of development related fees. Development related fees include those charged by Building and Safety, Planning, and Public Works. Full cost recovery and elimination of subsidized permits could yield additional revenue. The charges include a variety of permits, but the fee increase for some of the high volume permits would be as follows - plan checks: $525 to $1,565 and sign permits: $250 to $689. The implementation of additional fees for general plan and technology enhancement surcharges presented in the last fee study report may also be reanalyzed as potential revenue sources. ALTERNATIVES The City Council may wish to request further information regarding specific items and then provide direction regarding the next steps in the overall budget process, which could include a second and third study session prior to budget adoption. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Fiscal Year 2017/18 Proposed Budget ATTACH M ENT 1 2017/18 PROPOSED BUDGET taoa�&a — — GEM of the DESERT 135 136 ESTIMATED CURRENT RESOURCES: REVENUES: TAXES LICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES & ASSESSMENTS OTHER/MISCELLANEOUS TOTAL REVENUES TRANSFERS IN TOTAL ESTIMATED CURRENT RESOURCES Measure G ESTIMATED CURRENT REQUIREMENTS: EXPENDITURES: CITY COUNCIL CITY MANAGER CITY MANAGER MARKETING/COMMUNITY RELATIONS CITY ATTORNEY CITY CLERK COMMUNITY RESOURCES HUMAN RESOURCES CR ADMIN WELLNESS CENTER RECREATION PROGRAMS CODE ENFORCEMENT POLICE FIRE DESIGN & DEVELOPMENT D&D ADMIN PLANNING BUILDING THE HUB PUBLIC WORKS DEVELOPMENT SERVICES ENGINEERING SERVICES FACILITIES PARKS MAINTENANCE PUBLIC BUILDINGS STREETS FISCAL SERVICES FINANCE CENTRAL SERVICES TOTAL EXPENDITURES TOTAL TRANSFERS OUT TOTAL ESTIMATED CURRENT REQUIREMENTS $ 769,000 $ 1,020,400 $ 462, 900 $ 712,200 $ 679,300 $ 225,000 $ 1,075,600 $ 16,566,100 $ 6,730,000 $ 11070,600 $ 549,800 $ 930,000 $ 738,500 $ 595,200 $ 1,299,100 $ 1,582,300 $ 1,601,100 $ 8,600 $ 1,123, 200 $ 1,266,300 $ 34,021,100 $ 1,257,700 $ 10,923,000 $ 1,258,200 $ 246,000 $ 655,200 $ 48,361,200 $ 190,400 $ 48,551,600 $ (5,700,000) $ 42,851,600 $ 324,000 $ 1,789,400 $ 460,000 $ 521,400 $ 26,451,100 $ 5,183,200 $ 3,192,000 $ 2,389,500 $ 40,310,600 $ 2,737,500 $ 43,048,100 SURPLUS/(SHORTFALL) CURRENT RESOURCES TO CURRENT REQUIREMENTS $ 13K96,500) OF LA QUINTA GENERALCITY OVERVIEW Based on Proposed Budget for 2017/1 ESTIMATED FOR6/30/18 ADJUSTMENTS TO CASH FLOW & LOAN PAYMENT USE OF GF LOAN EMERGENCY TO GENERAL REPAYMENT FOR RESERVES BASED FUND FROM OPERATING NORTH LA QUINTA ON BUDGETED ESTIMATED GENERAL FUND ESTIMATED AT SUCCESSOR SURPLUS PARKWAY TURF EXPENDITURES OF ESTIMATED AT RESERVES 6-30-2017 AGENCY /(SHORTFALL) CONVERSION $41,496,100 6/30/2018 NON -SPENDABLE $ 46,321,400 $ (3,052,025) $ 43,269,375 DESIGNATED FOR SPECIFIC USE (OPEB, Retiree Health) $ 1,523,400 $ 1,523,400 MEASURE G (SALES TAX) RESERVE $ 1,000,000 $ 1,000,000 EMERGENCY RESERVES (40% as of 7/1/16) $ 15,576,000 $ 1,022,000 $ 16,598,000 CASH FLOW CONTINGENCY (10% as of 7/1/16) $ 3,894,000 $ 256,000 $ 4,150,000 CARRYOVERS AND CAPITAL PROJECTS 1$ 5,000,000 1 1$ 5,000,000 UNAPPROPRIATED 1 $ 12,045,700 1 $ 3,052,025 $ 14,836 $ (1,278,000)1 $ 13,834,561 TOTAL ESTIMATED RESERVES 1 $ 85,360,500 1 $ - I $ 14,836 $ $ - 1 $ 85,375,336 SUMMARY CALCULA RESERVES 6/30/17 $ 85,360,500 _-- ----> Net change, if all requests are funded NET CHANGE $ 14,836 <— ---- RESERVES 6/30/18 $ 85,375,336 Budgeted Expenditures $ 43,048,100 Less CIP Transfer $ (1,552,000) Operating Budget $ 41,496,100 FY 2017/18 FY 2016/17 ADJUSTMENT Cash Flow Reserve: $ 41,496,100 x 10% _ $ 4,150,000 $ 3,894,000 $ 256,000 Emerciencv Reserves: $ 41.496,100 x 40% _ $ 16,598.000 $ 15,576,000 $ 1,022,000 2 138 GENERALFUND CITY OF LA QUINTA REVENUE AND EXPENSE SUMMARY 2017/18 PROPOSED BUDGET 2016/17 2017/18 17/18 vs Current16/17 Current Budget Proposed Budget GENERAL FUND OVERVIEW REVENUE SUMMARY Tax Revenues Licenses & Permits Intergovernmental Charges for Services Fines, Forfeitures & Abatements Use of Money & Property Miscellaneous Transfers In Measure G EXPENSE SUMMARY Salaries and Benefits Contract Services Maintenance & Operations Utilities Capital Expenses Internal Service Charges Transfers Out BUDGET SHORTFALL/(SURPLUS 27, 741, 600.00 34,021,100.00 6, 279, 500.00 1,364,400.00 1, 257, 700.00 (106, 700.00) 10,612,200.00 10,923,000.00 310,800.00 1,366,400.00 1,258,200.00 (108,200.00) 253,400.00 246,000.00 (7,400.00) 516,600.00 530,000.00 13,400.00 138,600.00 125,200.00 (13,400.00) 190,400.00 190,400.00 0.00 42,183, 600.00 48, 551, 600.00 6,368,000.00 (5, 700, 000.00) 42,851,600.00 8,112, 600.00 8, 688, 300.00 575, 700.00 26,100,006.00 26, 681,800.00 581, 794.00 2,426,400.00 2,567,000.00 140,600.00 416, 300.00 438,100.00 21,800.00 2,303,500.00 * 15,000.00 (2,288,500.00) 1,941,100.00 1,920,400.00 (20,700.00) 8,081,748.96 ** 2,737,500.00 (5,344,248.96) 49,381,654.96 43,048,100.00 (6,333,554.96) (7,198,054.96) *** 5,503,500.00 * 2016/17 Capital Expenses includes drainage improvement land purchase. ** 2016/17 Transfers Out includes capital improvement project carryovers. *** 2016/17 shortfall is funded with reserves ($3.8 million) and capital improvements project carryovers ($3.3 million). 139 GENERAL FUND CITY OF LA QUINTA CONTRACTS SUMMARY BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current16/17 1002 - City Manager 204,840.96 222,900.00 242,900.00 117,000.00 (125,900.00) 1003 - City Attorney 419,119.01 416,000.00 506,000.00 460,000.00 (46,000.00) 1004 - Human Resources 31,015.83 69,100.00 69,100.00 99,800.00 30,700.00 1005 - City Clerk 47,045.14 105,100.00 117,100.00 110,100.00 (7,000.00) 1006 - Finance 142,273.96 127,700.00 172,000.00 162,000.00 (10,000.00) 2001 - Police 14,037,475.37 14,631,300.00 14,793,300.00 16,517,400.00 1,724,100.00 2002 - Fire 5,227,265.50 6,340,900.00 6,390,900.00 6,485,500.00 94,600.00 3001 - Community Resources Administratic 64,770.75 60,000.00 60,000.00 60,000.00 0.00 3002 - Wellness Center Operations 42,955.62 87,300.00 87,300.00 87,300.00 0.00 3003 - Recreation Programs & Special Even 46,114.88 0.00 0.00 0.00 0.00 3005 - Parks Maintenance 396,397.50 403,300.00 423,300.00 427,000.00 3,700.00 3007 - Marketing & Community Relations 208,996.96 212,500.00 242,500.00 272,500.00 30,000.00 3008 - Public Buildings 75,203.07 108,600.00 90,600.00 118,000.00 27,400.00 6001 - Design & Development Administrati 66,899.91 113,200.00 113,200.00 155,000.00 41,800.00 6002 - Planning 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) 6003 - Building 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 6004 - Code Compliance/Animal Control 161,109.10 290,000.00 280,000.00 286,000.00 6,000.00 6006-The Hub 0.00 48,200.00 88,200.00 40,000.00 (48,200.00) 7001 - Public Works Administration 69,881.89 0.00 0.00 0.00 0.00 7002 - Public Works Development Services 144,938.35 255,000.00 255,000.00 215,000.00 (40,000.00) 7006 - Engineering Services 824,561.48 766,700.00 1,662,606.00 569,200.00 (1,093,406.00) CONTRACT SERVICES TOTAL 22,659,152.77 24,738,800.00 26,100,006.00 26,681,800.00 581,794.00 * 2016/17 current budget includes $802,606 for a temporary fence at SiverRock. Contract Services ■ Operations 4 140 GENERAL FUND CITY OF LA QUINTA CONTRACT DETAILS BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 1002 - City Manager 101-1002-60101 Contract Services - Administrati 201,463.46 90,000.00 110,000.00 92,000.00 (18,000.00) 101-1002-60103 Professional Services 0.00 132,900.00 132,900.00 25,000.00 (107,900.00) 101-1002-60125 Temporary Agency Services 3,377.50 0.00 0.00 0.00 0.00 1002 - City Manager Totals: 204,840.96 222,900.00 242,900.00 117,000.00 (125,900.00) 1003 - City Attorney 101-1003-60153 Attorney 289,378.89 366,000.00 416,000.00 420,000.00 4,000.00 101-1003-60154 Attorney/Litigation 129,740.12 50,000.00 90,000.00 40,000.00 (50,000.00) 1003 - City Attorney Totals: 419,119.01 416,000.00 506,000.00 460,000.00 (46,000.00) 1004 - Human Resources 101-1004-60103 Professional Services 1,325.00 54,000.00 54,000.00 90,000.00 36,000.00 101-1004-60104 Consultants 22,196.98 15,100.00 15,100.00 9,800.00 (5,300.00) 101-1004-60125 Temporary Agency Services 7,493.85 0.00 0.00 0.00 0.00 1004 - Human Resources Totals: 31,025.83 69,100.00 69,100.00 99,800.00 30,700.00 1005 - City Clerk 101-1005-60103 Professional Services 47,045.14 105,100.00 112,100.00 80,100.00 (32,000.00) 101-1005-60125 Temporary Agency Services 0.00 0.00 5,000.00 30,000.00 25,000.00 1005 - City Clerk Totals: 47,045.14 105,100.00 117,100.00 110,100.00 (7,000.00) 1006 - Finance 101-1006-60102 Administration 20,146.27 31,000.00 31,000.00 30,000.00 (1,000.00) 101-1006-60103 Professional Services 62,399.54 42,700.00 57,000.00 68,000.00 11,000.00 101-1006-60104 Consultants 6,858.15 5,000.00 15,000.00 0.00 (15,000.00) 101-1006-60106 Auditors 52,870.00 49,000.00 49,000.00 64,000.00 15,000.00 101-1006-60125 Temporary Agency Services 0.00 0.00 20,000.00 0.00 (20,000.00) 1006 - Finance Totals: 142,273.96 127,700.00 172,000.00 162,000.00 (10,000.00) 2001 - Police 101-2001-36280 Booking Fees 52,219.74 0.00 0.00 0.00 0.00 101-2001-36310 Blood/Alcohol Testing 13,673.00 0.00 0.00 0.00 0.00 101-2001-60109 LQ Police Volunteers 7,758.92 10,000.00 10,000.00 10,000.00 0.00 101-2001-60161 Sheriff - Patrol 7,999,229.76 8,245,000.00 8,245,000.00 9,130,000.00 885,000.00 101-2001-60162 Patrol Deputy Overtime 203,573.48 270,000.00 270,000.00 217,000.00 (53,000.00) 101-2001-60163 Target Team 1,993,204.20 2,203,000.00 2,203,000.00 2,465,000.00 262,000.00 101-2001-60164 Community Services Officer 634,157.44 653,000.00 653,000.00 757,000.00 104,000.00 101-2001-60166 Gang Task Force 150,993.05 163,600.00 163,600.00 176,000.00 12,400.00 101-2001-60167 Narcotics Task Force 152,507.30 163,600.00 163,600.00 176,000.00 12,400.00 101-2001-60168 School Officer 216,876.98 0.00 0.00 255,000.00 255,000.00 101-2001-60169 Motor Officer 1,069,246.38 1,202,000.00 1,202,000.00 1,327,000.00 125,000.00 101-2001-60170 Dedicated Sargeant 400,750.20 444,000.00 444,000.00 502,000.00 58,000.00 101-2001-60171 Dedicated Lieutenant 235,446.75 263,000.00 263,000.00 287,000.00 24,000.00 101-2001-60172 Sheriff - Mileage 454,559.85 430,000.00 460,000.00 490,000.00 30,000.00 101-2001-60173 Booking Fees 0.00 24,000.00 50,000.00 20,000.00 (30,000.00) 101-2001-60174 Blood/Alcohol Testing 120.00 21,400.00 21,400.00 21,400.00 0.00 101-2001-60175 Special Enforcement Funds 39,866.91 165,000.00 271,000.00 158,000.00 (113,000.00) 101-2001-60176 Sheriff - Other 407,351.41 367,700.00 367,700.00 420,000.00 52,300.00 101-2001-60178 COPS Robbery Prevention 0.00 0.00 0.00 44,000.00 44,000.00 101-2001-60179 COPS Burglary/Theft Preventior 0.00 0.00 0.00 55,000.00 55,000.00 101-2001-60193 Sexual Assault Exam Fees 5,940.00 6,000.00 6,000.00 7,000.00 1,000.00 2001 - Police Totals: 14,037,475.37 14,631,300.00 14,793,300.00 16,517,400.00 1,724,100.00 2002 - Fire 101-2002-60103 Professional Services 0.00 2,000.00 22,000.00 2,000.00 (20,000.00) 101-2002-60107 Instructors 598.00 2,000.00 2,000.00 2,000.00 0.00 101-2002-60110 Volunteers - Fire 231.85 1,000.00 1,000.00 2,500.00 1,500.00 101-2002-60112 Landscape Contract 7,950.00 14,600.00 14,600.00 16,000.00 1,400.00 101-2002-60116 Pest Control 2,124.00 3,000.00 3,000.00 3,000.00 0.00 101-2002-60123 Security & Alarm 5,697.22 5,300.00 5,300.00 7,000.00 1,700.00 101-2002-60139 Fire Service Costs 5,025,341.99 6,000,000.00 6,030,000.00 6,170,000.00 140,000.00 101-2002-60140 MOU - Indio Ladder Truck 185,322.44 203,000.00 203,000.00 223,000.00 20,000.00 101-2002-60525 Career Builder 0.00 110,000.00 110,000.00 60,000.00 (50,000.00) 2002 - Fire Totals: 5,227,265.50 6,340,900.00 6,390,900.00 6,485,500.00 .94,600.00 5 GENERAL FUND CITY OF LA QUINTA CONTRACT DETAILS BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3001- Community Resources Administration 101-3001-60135 Boys & Girls Club 64,770.75 60,000.00 60,000.00 60,000.00 0.00 3001 - Community Resources Administration Totals: 64,770.75 60,000.00 60,000.00 60,000.00 0.00 3002 - Wellness Center Operations 101-3002-60103 Professional Services 0.00 4,300.00 4,300.00 4,300.00 0.00 101-3002-60107 Instructors 35,400.60 80,000.00 80,000.00 80,000.00 0.00 101-3002-60108 Technical 2,500.00 3,000.00 3,000.00 3,000.00 0.00 101-3002-60116 Pest Control 745.06 0.00 0.00 0.00 0.00 101-3002-60123 Security & Alarm 4,309.96 0.00 0.00 0.00 0.00 3002 - Wellness Center Operations Totals: 42,955.62 87,300.00 87,300.00 87,300.00 0.00 3003 - Recreation Programs & Special Events 101-3003-60107 Instructors 46,114.88 0.00 0.00 0.00 0.00 3003 - Recreation Programs & Special Events Totals: 46,114.88 0.00 0.00 0.00 0.00 3005 - Parks Maintenance 101-3005-60104 Consultants 101-3005-60108 Technical 101-3005-60113 Landscape Improvements 101-3005-60115 Janitorial 101-3005-60123 Security & Alarm 3005 - Parks Maintenance Totals: 3007 - Marketing & Community Relations 101-3007-60151 PSDRCVB 101-3007-60152 Jacqueline Cochran Regional Aii 3007 - Marketing & Community Relations Totals: 3008 - Public Buildings 101-3008-60108 Technical 101-3008-60115 Janitorial 101-3008-60116 Pest Control 101-3008-60123 Security & Alarm 3008 - Public Buildings Totals: 6001- Design & Development Administration 24,616.00 25,000.00 45,000.00 25,000.00 (20,000.00) 342,719.68 358,300.00 358,300.00 382,000.00 23,700.00 15,846.82 20,000.00 20,000.00 20,000.00 0.00 12,630.00 0.00 0.00 0.00 0.00 585.00 0.00 0.00 0.00 0.00 396,397.50 403,300.00 423,300.00 427,000.00 3,700.00 196,496.96 200,000.00 230,000.00 260,000.00 30,000.00 12,500.00 12,500.00 12,500.00 12,500.00 0.00 208,996.96 212,500.00 242,500.00 272,500.00 30,000.00 21,396.61 28,000.00 10,000.00 25,000.00 15,000.00 44,780.86 70,500.00 70,500.00 81,000.00 10,500.00 1,870.80 4,700.00 4,700.00 4,000.00 (700.00) 7,154.80 5,400.00 5,400.00 8,000.00 2,600.00 75,203.07 108,600.00 90,600.00 118,000.00 27,400.00 101-6001-60103 Professional Services 45,191.60 48,200.00 48,200.00 90,000.00 41,800.00 101-6001-60104 Consultants 0.00 65,000.00 65,000.00 65,000.00 0.00 101-6001-60125 Temporary Agency Services 21,708.31 0.00 0.00 0.00 0.00 6001- Design & Development Administration Totals: 66,899.91 113,200.00 113,200.00 155,000.00 41,800.00 6002 - Planning 101-6002-60103 Professional Services 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) 6002 - Planning Totals: 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) 6003 - Building 101-6003-60118 Plan Checks 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 6003 - Building Totals: 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 6004 - Code Compliance/Animal Control 101-6004-60108 Technical 69.00 1,000.00 1,000.00 1,000.00 0.00 101-6004-60111 Administrative Citation Service! 31,114.83 30,000.00 30,000.00 30,000.00 0.00 101-6004-60119 Vehicle Abatement 0.00 1,000.00 1,000.00 1,000.00 0.00 101-6004-60120 Lot Cleaning 3,448.00 5,500.00 5,500.00 10,000.00 4,500.00 101-6004-60125 Temporary Agency Services 0.00 0.00 0.00 40,000.00 40,000.00 101-6004-60194 Veterinary Service 118.05 500.00 500.00 14,000.00 13,500.00 101-6004-60197 Animal Shelter Contract Service 126,211.22 252,000.00 242,000.00 190,000.00 (52,000.00) 101-6004-61190 Admin Citation Services 148.00 0.00 0.00 0.00 0.00 6004 - Code Compliance/Animal Control Totals: 161,109.10 290,000.00 280,000.00 286,000.00 6,000.00 142 6 GENERAL FUND CITY OF LA QUINTA CONTRACT DETAILS BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6006 - The Hub 101-6006-60104 Consultants 0.00 30,000.00 10,000.00 10,000.00 0.00 101-6006-60125 Temporary Agency Staff 0.00 18,200.00 78,200.00 30,000.00 (48,200.00) 6006 - The Hub Totals: 0.00 48,200.00 88,200.00 40,000.00 (48,200.00) 7001- Public Works Administration 101-7001-60104 Consultants 65,852.89 0.00 0.00 0.00 0.00 101-7001-60125 Temporary Agency Services 4,029.00 0.00 0.00 0.00 0.00 7001- Public Works Administration Totals: 69,881.89 0.00 0.00 0.00 0.00 7002 - Public Works Development Services 101-7002-60103 Professional Services 51,680.60 60,000.00 60,000.00 60,000.00 0.00 101-7002-60104 Consultants 0.00 5,000.00 5,000.00 5,000.00 0.00 101-7002-60183 Map/Plan Checking 93,257.75 190,000.00 190,000.00 150,000.00 (40,000.00) 7002 - Public Works Development Services Totals: 144,938.35 255,000.00 255,000.00 215,000.00 (40,000.00) 7006 - Engineering Services 101-7006-60104 Consultants 285,715.69 248,000.00 314,000.00 248,000.00 (66,000.00) 101-7006-60125 Temporary Agency Services 10,611.78 0.00 0.00 0.00 0.00 101-7006-60128 Vacant Property Dust Control 0.00 300.00 0.00 300.00 300.00 101-7006-60144 Contract Traffic Engineer 215,178.75 218,400.00 218,400.00 218,400.00 0.00 101-7006-60145 Traffic Counts/Studies 0.00 5,000.00 32,300.00 5,000.00 (27,300.00) 101-7006-60146 PM 10 - Dust Control 313,055.26 295,000.00 295,300.00 97,500.00 (197,800.00) 101-7006-60157 Rental Expense - SRR Fence 0.00 0.00 802,606.00 0.00 (802,606.00) 7006 - Engineering Services Totals: 824,561.48 766,700.00 1,662,606.00 569,200.00 (1,093,406.00) CONTRACT SERVICES TOTAL 22,659,152.77 24,738,800.00 26,100,006.00 26,681,800.00 581,794.00 143 7 CITY OF LA QUINTA CITY-WIDE PAYROLL SUMMARY 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current16/17 101 - GENERAL FUND 7,293,447.83 8,120,200.00 8,092,600.00 8,604,300.00 511,700.00 1001 - City Council 258,837.97 265,000.00 270,100.00 279,400.00 9,300.00 1002 - City Manager 739,969.94 471,000.00 484,600.00 541,400.00 56,800.00 1004-Human Resources 229,938.02 246,100.00 248,100.00 260,400.00 12,300.00 1005 - City Clerk 418,043.60 420,600.00 417,400.00 369,700.00 (47,700.00) 1006 - Finance 731,218.27 804,600.00 811,700.00 866,500.00 54,800.00 1007 - Central Services 109,543.58 320,000.00 197,700.00 410,000.00 212,300.00 3001 - Community Resources Administra 478,225.72 464,400.00 468,500.00 476,400.00 7,900.00 3002 - Wellness Center Operations 290,955.54 440,400.00 434,500.00 513,300.00 78,800.00 3003 - Recreation Programs & Special Evi 147,118.44 62,000.00 62,000.00 119,900.00 57,900.00 3005 - Parks Maintenance 138,760.58 353,000.00 356,600.00 426,400.00 69,800.00 3007 - Marketing & Community Relation! 65,734.22 198,700.00 200,700.00 91,800.00 (108,900.00) 3008 - Public Buildings 182,446.30 337,700.00 341,300.00 400,800.00 59,500.00 6001 - Design & Development Administr, 1,138,088.77 840,900.00 849,700.00 788,000.00 (61,700.00) 6002 - Planning 298,723.49 399,600.00 402,600.00 388,800.00 (13,800.00) 6003 - Building 292,968.23 439,800.00 443,900.00 460,400.00 16,500.00 6004 - Code Compliance/Animal Control 547,021.24 588,600.00 614,700.00 632,800.00 18,100.00 6006-The Hub 7,431.09 534,500.00 540,100.00 582,800.00 42,700.00 7001 - Public Works Administration 319,596.96 0.00 0.00 0.00 0.00 7002 - Public Works Development Serviu 384,049.00 312,900.00 318,900.00 334,100.00 15,200.00 7003 - Streets 440.47 0.00 0.00 0.00 0.00 7006 - Engineering Services 514,336.40 620,400.00 629,500.00 661,400.00 31,900.00 201 - GAS TAX FUND 883,876.75 933,700.00 944,200.00 803,800.00 (140,400.00) 7003 - Streets 883,876.75 933,700.00 944,200.00 803,800.00 (140,400.00) 215 - LIGHTING & LANDSCAPING FUND 85,667.79 159,500.00 160,800.00 227,500.00 66,700.00 7004 - Lighting & Landscaping 85,667.79 159,500.00 160,800.00 227,500.00 66,700.00 241- HOUSING AUTHORITY 87,173.44 51,200.00 66,400.00 101,700.00 35,300.00 9101 - Housing Authority 87,173.44 51,200.00 66,400.00 101,700.00 35,300.00 242 - HOUSING AUTHORITY PA2 825.00 0.00 0.00 0.00 0.00 9201 - Housing Authority PA2 825.00 0.00 0.00 0.00 0.00 502 - INFORMATION TECHNOLOGY 0.00 0.00 0.00 70,000.00 70,000.00 0000 - Undesignated 0.00 0.00 0.00 70,000.00 70,000.00 504 - INSURANCE FUND 675.82 50,600.00 51,100.00 97,700.00 46,600.00 1010 - Insurance 675.82 50,600.00 51,100.00 97,700.00 46,600.00 601 - SILVERROCK RESORT 36,221.36 47,000.00 47,300.00 40,000.00 (7,300.00) 0000 - Undesignated 36,221.36 47,000.00 47,300.00 40,000.00 (7,300.00) 760 - SUPPLEMENTAL PENSION PLAN 12,832.86 0.00 0.00 0.00 0.00 0000 - Undesignated 12,832.86 0.00 0.00 0.00 0.00 SALARY & BENEFITS TOTAL 8,400,720.85 9,362,200.00 9,362,400.00 9,945,000.00 582,600.00 144 8 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 101-GENERAL FUND 1001- City Council 101-1001-50108 Salaries - Council Members 145,187.92 144,000.00 144,000.00 144,000.00 0.00 101-1001-50150 Other Compensation 2,340.00 2,400.00 2,400.00 2,400.00 0.00 101-1001-50200 PERS-City Portion 23,517.36 28,000.00 28,000.00 20,000.00 (8,000.00) 101-1001-50210 PERS-Survivor Benefits 0.00 200.00 200.00 100.00 (100.00) 101-1001-50221 Medical Insurance 68,765.65 82,200.00 87,300.00 90,900.00 3,600.00 101-1001-50222 Vision Insurance 917.56 0.00 0.00 0.00 0.00 101-1001-50223 Dental Insurance 5,622.07 0.00 0.00 0.00 0.00 101-1001-50224 Life Insurance 962.49 0.00 0.00 0.00 0.00 101-1001-50225 Long Term Disability 0.00 1,600.00 1,600.00 1,600.00 0.00 101-1001-50230 Workers Comp Insurance 9,399.96 4,500.00 4,500.00 14,800.00 10,300.00 101-1001-50240 Social Security -Medicare 2,124.96 2,100.00 2,100.00 5,600.00 3,500.00 1001 - City Council Totals: 258,837.97 265,000.00 270,100.00 279,400.00 9,300.00 1002 - City Manager 101-1002-50101 Permanent Full Time 544,102.68 339,200.00 339,200.00 375,800.00 36,600.00 101-1002-50150 Other Compensation 660.00 1,000.00 1,000.00 1,200.00 200.00 101-1002-50200 PERS-City Portion 67,696.44 63,100.00 63,100.00 71,800.00 8,700.00 101-1002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1002-50215 Other Fringe Benefits 10,000.00 0.00 10,000.00 10,000.00 0.00 101-1002-50221 Medical Insurance 83,369.84 49,400.00 53,000.00 63,700.00 10,700.00 101-1002-50222 Vision Insurance 1,534.91 0.00 0.00 0.00 0.00 101-1002-50223 Dental Insurance 6,655.36 0.00 0.00 0.00 0.00 101-1002-50224 Life Insurance 582.13 0.00 0.00 0.00 0.00 101-1002-50225 Long Term Disability 3,673.30 2,600.00 2,600.00 3,000.00 400.00 101-1002-50230 Workers Comp Insurance 9,399.96 10,600.00 10,600.00 10,300.00 (300.00) 101-1002-50240 Social Security -Medicare 8,095.32 5,000.00 5,000.00 5,500.00 500.00 101-1002-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 1002 - City Manager Totals: 739,969.94 471,000.00 484,600.00 541,400.00 56,800.00 1004 - Human Resources 101-1004-50101 Permanent Full Time 145,895.58 153,800.00 153,800.00 153,200.00 (600.00) 101-1004-50102 Salaries - Part Time 0.00 0.00 0.00 9,400.00 9,400.00 101-1004-50150 Other Compensation 300.00 500.00 500.00 0.00 (500.00) 101-1004-50200 PERS-City Portion 24,779.46 23,600.00 23,600.00 25,500.00 1,900.00 101-1004-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1004-50221 Medical Insurance 17,369.36 32,900.00 34,900.00 36,400.00 1,500.00 101-1004-50222 Vision Insurance 281.44 0.00 0.00 0.00 0.00 101-1004-50223 Dental Insurance 1,900.48 0.00 0.00 0.00 0.00 101-1004-50224 Life Insurance 97.99 0.00 0.00 0.00 0.00 101-1004-50225 Long Term Disability 913.93 1,800.00 1,800.00 1,900.00 100.00 101-1004-50230 Workers Comp Insurance 3,000.00 5,700.00 5,700.00 5,900.00 200.00 101-1004-50240 Social Security -Medicare 2,151.78 2,700.00 2,700.00 3,000.00 300.00 101-1004-50243 Employer Share/Retired Medici 20,885.00 0.00 0.00 0.00 0.00 101-1004-50244 State Unemployment Insurance 9,843.00 25,000.00 25,000.00 25,000.00 0.00 101-1004-50300 Employee Recognition 2,520.00 0.00 0.00 0.00 0.00 1004 - Human Resources Totals: 229,938.02 246,100.00 248,100.00 260,400.00 12,300.00 1005 - City Clerk 101-1005-50101 Permanent Full Time 296,475.17 252,400.00 267,100.00 223,400.00 (43,700.00) 101-1005-50102 Salaries - Part Time 160.55 51,500.00 31,100.00 26,000.00 (5,100.00) 101-1005-50150 Other Compensation 928.00 800.00 800.00 500.00 (300.00) 101-1005-50200 PERS-City Portion 46,323.67 51,100.00 51,100.00 53,400.00 2,300.00 101-1005-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1005-50221 Medical Insurance 49,764.31 49,400.00 51,900.00 50,000.00 (1,900.00) 101-1005-50222 Vision Insurance 976.73 0.00 0.00 0.00 0.00 101-1005-50223 Dental Insurance 4,S97.01 0.00 0.00 0.00 0.00 101-1005-50224 Life Insurance 405.77 0.00 0.00 0.00 0.00 101-1005-50225 Long Term Disability 2,326.18 2,500.00 2,500.00 2,400.00 (100.00) 101-1005-50230 Workers Comp Insurance 7,500.00 8,700.00 8,700.00 10,300.00 1,600.00 101-1005-50240 Social Security -Medicare 4,376.25 4,100.00 4,100.00 3,600.00 (500.00) 101-1005-50241 Social Security -FICA 9.96 0.00 0.00 0.00 0.00 101-1005-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 1005 - City Clerk Totals: 418,043.60 420,600.00 417,400.00 369,700.00 147,700.00) 9 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 1006 - Finance 101-1006-50101 Permanent Full Time 538,721.29 566,200.00 566,200.00 607,100.00 40,900.00 101-1006-50110 Commissions & Boards 1,350.00 4,500.00 4,500.00 5,400.00 900.00 101-1006-50150 Other Compensation 608.00 500.00 500.00 500.00 0.00 101-1006-50200 PERS-City Portion 65,999.44 80,600.00 80,600.00 66,700.00 (13,900.00) 101-1006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-1006-50215 Other Fringe Benefits 6,0S0.00 6,000.00 6,000.00 2,400.00 (3,600.00) 101-1006-50221 Medical Insurance 76,149.18 115,100.00 122,200.00 145,400.00 23,200.00 101-1006-50222 Vision Insurance 1,041.64 0.00 0.00 0.00 0.00 101-1006-50223 Dental Insurance 7,032.32 0.00 0.00 0.00 0.00 101-1006-50224 Life Insurance 605.40 0.00 0.00 0.00 0.00 101-1006-50225 Long Term Disability 4,027.15 5,500.00 5,500.00 6,400.00 900.00 101-1006-50230 Workers Comp Insurance 13,100.04 17,700.00 17,700.00 23,600.00 5,900.00 101-1006-50240 Social Security -Medicare 8,050.11 8,300.00 8,300.00 8,800.00 500.00 101-1006-50241 Social Security -FICA 83.70 0.00 0.00 0.00 0.00 101-1006-50300 Employee Recognition 8,400.00 0.00 0.00 0.00 0.00 1006 - Finance Totals: 731,218.27 804,600.00 811,700.00 866,500.00 54,800.00 1007 - Central Services 101-1007-50109 Vacation & Sick Leave Buy Back 108,081.06 120,000.00 120,000.00 120,000.00 0.00 101-1007-50115 Contingency for Stafffing 0.00 200,000.00 77,700.00 290,000.00 212,300.00 101-1007-50240 Social Security -Medicare 1,424.79 0.00 0.00 0.00 0.00 101-1007-50241 Social Security -FICA 37.73 0.00 0.00 0.00 0.00 1007 - Central Services Totals: 109,543.58 320,000.00 197,700.00 410,000.00 212,300.00 3001 - Community Resources Administration 101-3001-50101 Permanent Full Time 359,164.64 344,600.00 344,600.00 348,700.00 4,100.00 101-3001-50102 Salaries - Part Time 0.00 0.00 0.00 9,400.00 9,400.00 101-3001-50110 Commissions & Boards 3,555.00 3,600.00 3,600.00 3,600.00 0.00 101-3001-50150 Other Compensation 1,046.00 800.00 800.00 800.00 0.00 101-3001-50200 PERS-City Portion 52,298.90 30,400.00 30,400.00 32,400.00 2,000.00 101-3001-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3001-50215 Other Fringe Benefits 1,025.00 0.00 0.00 0.00 0.00 101-3001-50221 Medical Insurance 41,257.59 65,800.00 69,900.00 63,700.00 (6,200.00) 101-3001-50222 Vision Insurance 659.44 0.00 0.00 0.00 0.00 101-3001-50223 Dental Insurance 4,126.29 0.00 0.00 0.00 0.00 101-3001-50224 Life Insurance 375.85 0.00 0.00 0.00 0.00 101-3001-50225 Long Term Disability 2,118.22 3,300.00 3,300.00 3,200.00 (100.00) 101-3001-50230 Workers Comp Insurance 5,400.00 10,800.00 10,800.00 8,900.00 (1,900.00) 101-3001-50240 Social Security -Medicare 5,298.38 5,000.00 5,000.00 5,600.00 600.00 101-3001-50241 Social Security -FICA 220.41 0.00 0.00 0.00 0.00 101-3001-50300 Employee Recognition 1,680.00 0.00 0.00 0.00 0.00 3001 - Community Resources Administration Totals: 478,225.72 464,400.00 468,500.00 476,400.00 7,900.00 3002 - Wellness Center Operations 101-3002-50101 Permanent Full Time 155,037.17 219,000.00 219,000.00 233,800.00 14,800.00 101-3002-50102 Salaries - Part Time 64,739.31 98,000.00 88,000.00 139,100.00 51,100.00 101-3002-50150 Other Compensation 1,084.00 1,500.00 1,500.00 1,500.00 0.00 101-3002-50200 PERS-City Portion 24,530.48 35,700.00 35,700.00 43,500.00 7,800.00 101-3002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3002-50221 Medical Insurance 24,784.43 65,800.00 69,900.00 72,800.00 2,900.00 101-3002-50222 Vision Insurance 581.75 0.00 0.00 0.00 0.00 101-3002-50223 Dental Insurance 2,957.48 0.00 0.00 0.00 0.00 101-3002-50224 Life Insurance 200.24 0.00 0.00 0.00 0.00 101-3002-50225 Long Term Disability 1,317.23 2,400.00 2,400.00 2,600.00 200.00 101-3002-50230 Workers Comp Insurance 8,499.96 7,200.00 7,200.00 5,900.00 (1,300.00) 101-3002-50240 Social Security -Medicare 3,209.52 10,700.00 10,700.00 14,000.00 3,300.00 101-3002-50241 Social Security -FICA 4,013.97 0.00 0.00 0.00 0.00 3002 - Wellness Center Operations Totals: 290,955.54 440,400.00 434,500.00 513,300.00 78,800.00 146 10 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3003 - Recreation Programs & Special Events 101-3003-50101 Permanent Full Time 50,081.45 0.00 0.00 51,200.00 51,200.00 101-3003-50102 Salaries - Part Time 61,226.80 53,000.00 53,000.00 34,300.00 (18,700.00) 101-3003-50150 Other Compensation 380.00 0.00 0.00 500.00 500.00 101-3003-50200 PERS-City Portion 10,162.64 0.00 0.00 3,300.00 3,300.00 101-3003-50210 PERS-Survivor Benefits 0.00 0.00 0.00 100.00 100.00 101-3003-50221 Medical Insurance 9,264.55 0.00 0.00 18,200.00 18,200.00 101-3003-50222 Vision Insurance 187.46 0.00 0.00 0.00 0.00 101-3003-50223 Dental Insurance 527.81 0.00 0.00 0.00 0.00 101-3003-50224 Life Insurance 62.91 0.00 0.00 0.00 0.00 101-3003-50225 Long Term Disability 421.80 0.00 0.00 0.00 0.00 101-3003-50230 Workers Comp Insurance 9,399.96 4,900.00 4,900.00 8,900.00 4,000.00 101-3003-50240 Social Security -Medicare 1,612.30 4,100.00 4,100.00 3,400.00 (700.00) 101-3003-50241 Social Security -FICA 3,790.76 0.00 0.00 0.00 0.00 3003 - Recreation Programs & Special Events Totals: 147,118.44 62,000.00 62,000.00 119,900.00 57,900.00 3005 - Parks Maintenance 101-3005-50101 Permanent Full Time 90,767.77 232,300.00 232,300.00 268,400.00 36,100.00 101-3005-50105 Salaries - Overtime 0.00 0.00 0.00 800.00 800.00 101-3005-50106 Standby 1,650.00 2,600.00 2,600.00 4,900.00 2,300.00 101-3005-50107 Standby Overtime 2,233.03 3,000.00 3,000.00 5,200.00 2,200.00 101-3005-50150 Other Compensation 8.00 500.00 500.00 500.00 0.00 101-3005-50200 PERS-City Portion 15,439.58 42,300.00 42,300.00 57,000.00 14,700.00 101-3005-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3005-50221 Medical Insurance 20,152.99 58,900.00 62,500.00 70,900.00 8,400.00 101-3005-50222 Vision Insurance 415.87 0.00 0.00 0.00 0.00 101-3005-50223 Dental Insurance 1,948.74 0.00 0.00 0.00 0.00 101-3005-50224 Life Insurance 101.85 0.00 0.00 0.00 0.00 101-3005-50225 Long Term Disability 740.33 2,600.00 2,600.00 2,900.00 300.00 101-3005-50230 Workers Comp Insurance 1,800.00 7,300.00 7,300.00 11,800.00 4,500.00 101-3005-50240 Social Security -Medicare 1,402.42 3,400.00 3,400.00 3,900.00 500.00 101-3005-50300 Employee Recognition 2,100.00 0.00 0.00 0.00 0.00 3005 - Parks Maintenance Totals: 138,760.58 353,000.00 356,600.00 426,400.00 69,800.00 3007 - Marketing & Community Relations 101-3007-50101 Permanent Full Time 47,178.26 141,000.00 141,000.00 64,100.00 (76,900.00) 101-3007-50150 Other Compensation 238.00 300.00 300.00 500.00 200.00 101-3007-50200 PERS-City Portion 7,215.04 16,300.00 16,300.00 4,200.00 (12,100.00) 101-3007-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3007-50221 Medical Insurance 7,700.35 32,900.00 34,900.00 18,200.00 (16,700.00) 101-3007-50222 Vision Insurance 146.26 0.00 0.00 0.00 0.00 101-3007-50223 Dental Insurance 1,206.62 0.00 0.00 0.00 0.00 101-3007-50224 Life Insurance 49.26 0.00 0.00 0.00 0.00 101-3007-50225 Long Term Disability 410.46 1,600.00 1,600.00 700.00 (900.00) 101-3007-50230 Workers Comp Insurance 900.00 4,400.00 4,400.00 3,000.00 (1,400.00) 101-3007-50240 Social Security -Medicare 689.97 2,100.00 2,100.00 1,000.00 (1,100.00) 3007 - Marketing & Community Relations Totals: 65,734.22 198,700.00 200,700.00 91,800.00 (108,900.00) 3008 - Public Buildings 101-3008-50101 Permanent Full Time 130,905.32 229,400.00 229,400.00 265,600.00 36,200.00 101-3008-50106 Standby 2,565.00 2,600.00 2,600.00 3,200.00 600.00 101-3008-50107 Standby Overtime 539.09 3,000.00 3,000.00 1,000.00 (2,000.00) 101-3008-50150 Other Compensation 368.00 0.00 0.00 600.00 600.00 101-3008-50200 PERS-City Portion 19,825.35 30,400.00 30,400.00 41,700.00 11,300.00 101-3008-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3008-50221 Medical Insurance 19,045.34 59,100.00 62,700.00 70,100.00 7,400.00 101-3008-50222 Vision Insurance 286.89 0.00 0.00 0.00 0.00 101-3008-50223 Dental Insurance 1,280.35 0.00 0.00 0.00 0.00 101-3008-50224 Life Insurance 166.49 0.00 0.00 0.00 0.00 101-3008-50225 Long Term Disability 1,097.69 2,500.00 2,500.00 2,900.00 400.00 101-3008-50230 Workers Comp Insurance 4,400.04 7,200.00 7,200.00 11,800.00 4,600.00 101-3008-50240 Social Security -Medicare 1,966.74 3,400.00 3,400.00 3,800.00 400.00 3008 - Public Buildings Totals: 182,446.30 337,700.00 341,300.00 400,800.00 59,500.00 147 11 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6001- Design & Development Administration 101-6001-50101 Permanent Full Time 812,939.25 567,800.00 567,800.00 522,700.00 (45,100.00) 101-6001-50110 Commissions & Boards 8,485.00 11,400.00 12,600.00 11,400.00 (1,200.00) 101-6001-50150 Other Compensation 1,108.00 0.00 0.00 500.00 500.00 101-6001-50200 PERS-City Portion 117,660.98 103,300.00 103,300.00 100,000.00 (3,300.00) 101-6001-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6001-50215 Other Fringe Benefits 1,200.00 0.00 0.00 0.00 0.00 101-6001-50221 Medical Insurance 133,384.30 123,300.00 130,900.00 118,200.00 (12,700.00) 101-6001-50222 Vision Insurance 2,445.50 0.00 0.00 0.00 0.00 101-6001-50223 Dental Insurance 12,211.11 0.00 0.00 0.00 0.00 101-6001-50224 Life Insurance 841.46 0.00 0.00 0.00 0.00 101-6001-50225 Long Term Disability 6,021.59 5,200.00 5,200.00 4,600.00 (600.00) 101-6001-50230 Workers Comp Insurance 21,600.00 17,800.00 17,800.00 19,200.00 1,400.00 101-6001-50240 Social Security -Medicare 12,033.02 8,300.00 8,300.00 7,600.00 (700.00) 101-6001-50241 Social Security -FICA 1,948.56 0.00 0.00 0.00 0.00 101-6001-50250 Vehicle Reimbursement 2,010.00 3,600.00 3,600.00 3,600.00 0.00 101-6001-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 001 - Design & Development Administration Totals: 1,138,088.77 840,900.00 849,700.00 788,000.00 (61,700.00) 6002 - Planning 101-6002-50101 Permanent Full Time 235,723.91 297,000.00 297,000.00 281,500.00 (15,500.00) 101-6002-50150 Other Compensation 8.00 500.00 500.00 500.00 0.00 101-6002-50200 PERS-City Portion 33,787.62 35,800.00 35,800.00 36,000.00 200.00 101-6002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-6002-50221 Medical Insurance 20,695.71 49,400.00 52,400.00 54,600.00 2,200.00 101-6002-50222 Vision Insurance 320.81 0.00 0.00 0.00 0.00 101-6002-50223 Dental Insurance 1,167.29 0.00 0.00 0.00 0.00 101-6002-50224 Life Insurance 139.14 0.00 0.00 0.00 0.00 101-6002-50225 Long Term Disability 1,431.53 3,100.00 3,100.00 3,100.00 0.00 101-6002-50230 Workers Comp Insurance 3,800.04 9,300.00 9,300.00 8,900.00 (400.00) 101-6002-50240 Social Security -Medicare 1,649.44 4,400.00 4,400.00 4,100.00 (300.00) 6002 - Planning Totals: 298,723.49 399,600.00 402,600.00 388,800.00 (13,800.00) 6003 - Building 101-6003-50101 Permanent Full Time 205,354.72 306,000.00 306,000.00 309,100.00 3,100.00 101-6003-50150 Other Compensation 1,372.00 2,000.00 2,000.00 2,000.00 0.00 101-6003-50200 PERS-City Portion 23,267.65 48,500.00 48,500.00 56,800.00 8,300.00 101-6003-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-6003-50221 Medical Insurance 46,066.13 65,800.00 69,900.00 72,800.00 2,900.00 101-6003-50222 Vision Insurance 736.96 0.00 0.00 0.00 0.00 101-6003-50223 Dental Insurance 3,315.07 0.00 0.00 0.00 0.00 101-6003-50224 Life Insurance 234.93 0.00 0.00 0.00 0.00 101-6003-50225 Long Term Disability 1,752.95 3,300.00 3,300.00 3,300.00 0.00 101-6003-50230 Workers Comp Insurance 5,600.04 9,600.00 9,600.00 11,800.00 2,200.00 101-6003-50240 Social Security -Medicare 2,977.21 4,500.00 4,500.00 4,500.00 0.00 101-6003-50250 Vehicle Reimbursement 2,290.57 0.00 0.00 0.00 0.00 6003 - Building Totals: 292,968.23 439,800.00 443,900.00 460,400.00 16,500.00 6004 - Code Compliance/Animal Control 101-6004-50101 Permanent Full Time 384,012.45 384,100.00 384,100.00 396,300.00 12,200.00 101-6004-50105 Salaries - Overtime 0.00 4,000.00 4,000.00 4,400.00 400.00 101-6004-50200 PERS-City Portion 66,139.95 79,800.00 79,800.00 95,000.00 15,200.00 101-6004-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6004-50221 Medical Insurance 62,683.72 98,700.00 104,800.00 109,100.00 4,300.00 101-6004-50222 Vision Insurance 1,067.61 0.00 0.00 0.00 0.00 101-6004-50223 Dental Insurance 5,859.77 0.00 0.00 0.00 0.00 101-6004-50224 Life Insurance 459.32 0.00 0.00 0.00 0.00 101-6004-50225 Long Term Disability 3,277.03 4,200.00 4,200.00 4,300.00 100.00 101-6004-50230 Workers Comp Insurance 9,399.96 12,000.00 12,000.00 17,700.00 5,700.00 101-6004-50240 Social Security -Medicare 5,721.43 5,600.00 5,600.00 5,800.00 200.00 101-6004-50300 Employee Recognition 8,400.00 0.00 20,000.00 0.00 (20,000.00) 6004 - Code Compliance/Animal Control Totals: 547,021.24 588,600.00 614,700.00 632,800.00 18,100.00 148 12 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 6006 - The Hub 101-6006-50101 Permanent Full Time 5,620.56 360,500.00 360,500.00 380,300.00 19,800.00 101-6006-50200 PERS-City Portion 505.88 62,800.00 62,800.00 76,400.00 13,600.00 101-6006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6006-50221 Medical Insurance 1,161.77 90,500.00 96,100.00 100,000.00 3,900.00 101-6006-50225 Long Term Disability 60.66 3,900.00 3,900.00 4,200.00 300.00 101-6006-50230 Workers Comp Insurance 0.00 11,300.00 11,300.00 16,200.00 4,900.00 101-6006-50240 Social Security -Medicare 82.22 5,300.00 5,300.00 5,500.00 200.00 6006 - The Hub Totals: 7,431.09 534,500.00 540,100.00 582,800.00 42,700.00 7001 - Public Works Administration 101-7001-50101 Permanent Full Time 228,793.53 0.00 0.00 0.00 0.00 101-7001-50150 Other Compensation 300.00 0.00 0.00 0.00 0.00 101-7001-50200 PERS-City Portion 44,523.54 0.00 0.00 0.00 0.00 101-7001-50221 Medical Insurance 26,461.81 0.00 0.00 0.00 0.00 101-7001-50222 Vision Insurance 574.36 0.00 0.00 0.00 0.00 101-7001-50223 Dental Insurance 3,288.38 0.00 0.00 0.00 0.00 101-7001-50224 Life Insurance 244.70 0.00 0.00 0.00 0.00 101-7001-50225 Long Term Disability 1,441.19 0.00 0.00 0.00 0.00 101-7001-50230 Workers Comp Insurance 3,800.04 0.00 0.00 0.00 0.00 101-7001-50240 Social Security -Medicare 3,419.41 0.00 0.00 0.00 0.00 101-7001-50250 Vehicle Reimbursement 2,550.00 0.00 0.00 0.00 0.00 101-7001-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 7001- Public Works Administration Totals: 319,596.96 0.00 0.00 0.00 0.00 7002 - Public Works Development Services 101-7002-50101 Permanent Full Time 276,891.57 216,400.00 216,400.00 224,500.00 8,100.00 101-7002-50150 Other Compensation 468.00 500.00 500.00 500.00 0.00 101-7002-50200 PERS-City Portion 50,165.53 48,600.00 48,600.00 58,900.00 10,300.00 101-7002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-7002-50221 Medical Insurance 33,725.48 32,900.00 34,900.00 36,400.00 1,500.00 101-7002-50222 Vision Insurance 710.97 0.00 0.00 0.00 0.00 101-7002-50223 Dental Insurance 3,438.99 0.00 0.00 0.00 0.00 101-7002-50224 Life Insurance 227.00 0.00 0.00 0.00 0.00 101-7002-50225 Long Term Disability 1,977.40 2,000.00 2,000.00 2,100.00 100.00 101-7002-50230 Workers Comp Insurance 5,600.04 6,800.00 6,800.00 5,900.00 (900.00) 101-7002-50240 Social Security -Medicare 4,104.02 3,200.00 3,200.00 3,300.00 100.00 101-7002-50250 Vehicle Reimbursement 2,540.00 2,400.00 2,400.00 2,400.00 0.00 101-7002-50300 Employee Recognition 4,200.00 0.00 4,000.00 0.00 (4,000.00) 7002 - Public Works Development Services Totals: 384,049.00 312,900.00 318,900.00 334,100.00 15,200.00 7003 - Streets 101-7003-50106 Standby 440.47 0.00 0.00 0.00 0.00 7003 - Streets Totals: 440.47 0.00 0.00 0.00 0.00 7006 - Engineering Services 101-7006-50101 Permanent Full Time 353,325.13 416,900.00 416,900.00 426,200.00 9,300.00 101-7006-50105 Salaries - Overtime 0.00 0.00 0.00 2,000.00 2,000.00 101-7006-50106 Standby 15,928.00 14,300.00 14,300.00 19,200.00 4,900.00 101-7006-50107 Standby Overtime 3,101.89 3,800.00 3,800.00 4,300.00 500.00 101-7006-50150 Other Compensation 1,404.00 1,500.00 1,500.00 1,500.00 0.00 101-7006-50200 PERS-City Portion 63,034.42 75,900.00 75,900.00 89,600.00 13,700.00 101-7006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-7006-50221 Medical Insurance 50,910.36 82,200.00 87,300.00 90,900.00 3,600.00 101-7006-50222 Vision Insurance 786.72 0.00 0.00 0.00 0.00 101-7006-50223 Dental Insurance 5,603.07 0.00 0.00 0.00 0.00 101-7006-50224 Life Insurance 341.90 0.00 0.00 0.00 0.00 101-7006-50225 Long Term Disability 2,600.42 4,000.00 4,000.00 4,100.00 100.00 101-7006-50230 Workers Comp Insurance 9,399.96 13,100.00 13,100.00 14,800.00 1,700.00 101-7006-50240 Social Security -Medicare 5,360.53 6,100.00 6,100.00 6,200.00 100.00 101-7006-50250 Vehicle Reimbursement 2,540.00 2,400.00 2,400.00 2,400.00 0.00 101-7006-50300 Employee Recognition 0.00 0.00 4,000.00 0.00 (4,000.00) 7006 - Engineering Services Totals: 514,336.40 620,400.00 629,500.00 661,400.00 31,900.00 101 - GENERAL FUND Totals: 7,293,447.83 8,120,200.00 8,092,600.00 8,604,300.0011,700.00 s 13 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 201- GAS TAX FUND 7003 - Streets 201-7003-50101 Permanent Full Time 576,289.03 589,900.00 589,900.00 485,900.00 (104,000.00) 201-7003-50105 Salaries - Overtime 0.00 0.00 0.00 900.00 900.00 201-7003-50106 Standby 15,827AS 16,200.00 16,200.00 11,800.00 (4,400.00) 201-7003-50107 Standby Overtime 15,210.62 15,400.00 15,400.00 8,300.00 (7,100.00) 201-7003-50200 PERS-City Portion 96,478.41 116,700.00 116,700.00 104,000.00 (12,700.00) 201-7003-50210 PERS-Survivor Benefits 0.00 300.00 300.00 300.00 0.00 201-7003-50221 Medical Insurance 130,009.40 161,700.00 172,200.00 150,000.00 (22,200.00) 201-7003-50222 Vision Insurance 2,792.22 0.00 0.00 0.00 0.00 201-7003-50223 Dental Insurance 13,274.92 0.00 0.00 0.00 0.00 201-7003-50224 Life Insurance 729.87 0.00 0.00 0.00 0.00 201-7003-50225 Long Term Disability 4,653.95 6,400.00 6,400.00 5,300.00 (1,100.00) 201-7003-50230 Workers Comp Insurance 18,000.00 18,500.00 18,500.00 30,200.00 11,700.00 201-7003-50240 Social Security -Medicare 6,410.88 8,600.00 8,600.00 7,100.00 (1,500.00) 201-7003-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 7003 - Streets Totals: 883,876.75 933,700.00 944,200.00 803,800.00 (140,400.00) 201 - GAS TAX FUND Totals: 883,876.75 933,700.00 944,200.00 803,800.00 (140,400.00) 215 - LIGHTING & LANDSCAPING FUND 7004 - Lighting & Landscaping 215-7004-50101 Permanent Full Time 55,165.22 107,900.00 107,900.00 139,200.00 31,300.00 215-7004-50105 Salaries - Overtime 0.00 0.00 0.00 100.00 100.00 215-7004-50106 Standby 719.00 2,200.00 2,200.00 3,500.00 1,300.00 215-7004-50107 Standby Overtime 778.17 2,800.00 2,800.00 3,100.00 300.00 215-7004-50200 PERS-City Portion 9,702.89 11,500.00 11,500.00 20,900.00 9,400.00 215-7004-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 215-7004-50221 Medical Insurance 13,083.00 28,800.00 30,100.00 50,000.00 19,900.00 215-7004-50222 Vision Insurance 270.47 0.00 0.00 0.00 0.00 215-7004-50223 Dental Insurance 1,164.00 0.00 0.00 0.00 0.00 215-7004-50224 Life Insurance 67.57 0.00 0.00 0.00 0.00 215-7004-50225 Long Term Disability 365.60 1,200.00 1,200.00 1,500.00 300.00 215-7004-50230 Workers Comp Insurance 1,400.04 3,400.00 3,400.00 7,100.00 3,700.00 215-7004-50240 Social Security -Medicare 851.83 1,600.00 1,600.00 2,000.00 400.00 215-7004-50300 Employee Recognition 2,100.00 0.00 0.00 0.00 0.00 7004 - Lighting & Landscaping Totals: 85,667.79 159,500.00 160,800.00 227,500.00 66,700.00 215 - LIGHTING & LANDSCAPING FUND Totals: 85,667.79 159,500.00 160,800.00 227,500.00 66,700.00 241 - HOUSING AUTHORITY 9101 - Housing Authority 241-9101-50101 Permanent Full Time 241-9101-50110 Commissions & Boards 241-9101-50150 Other Compensation 241-9101-50200 PERS-City Portion 241-9101-50210 PERS-Survivor Benefits 241-9101-50221 Medical Insurance 241-9101-50222 Vision Insurance 241-9101-50223 Dental Insurance 241-9101-50224 Life Insurance 241-9101-50225 Long Term Disability 241-9101-50230 Workers Comp Insurance 241-9101-50240 Social Security -Medicare 9101 - Housing Authority Totals: 63,549.98 37,400.00 52,100.00 63,400.00 11,300.00 0.00 0.00 0.00 3,000.00 3,000.00 4.00 300.00 300.00 300.00 0.00 3,930.20 2,900.00 2,900.00 11,900.00 9,000.00 0.00 100.00 100.00 100.00 0.00 14,252.37 8,300.00 8,800.00 18,200.00 9,400.00 358.22 0.00 0.00 0.00 0.00 1,650.33 0.00 0.00 0.00 0.00 76.41 0.00 0.00 0.00 0.00 542.49 400.00 400.00 700.00 300.00 1,899.96 1,200.00 1,200.00 3,000.00 1,800.00 909.48 600.00 600.00 1,100.00 500.00 87,173.44 51,200.00 66,400.00 101,700.00 35,300.00 241 - HOUSING AUTHORITY Totals: 87,173.44 51,200.00 66,400.00 101,700.00 35,300.00 150 14 CITY OF LA QUINTA CITY-WIDE PAYROLL DETAILS 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 242 - HOUSING AUTHORITY PA2 9201- Housing Authority PA2 242-9201-50101 Permanent Full Time 825.00 0.00 0.00 0.00 0.00 9201 - Housing Authority PA2 Totals: 825.00 0.00 0.00 0.00 0.00 242 - HOUSING AUTHORITY PA2 Totals: 825.00 0.00 0.00 0.00 0.00 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 502-0000-50101 Permanent Full Time 0.00 0.00 0.00 47,000.00 47,000.00 502-0000-50150 Other Compensation 0.00 0.00 0.00 300.00 300.00 502-0000-50200 PERS-City Portion 0.00 0.00 0.00 12,300.00 12,300.00 502-0000-50210 PERS-Survivor Benefits 0.00 0.00 0.00 100.00 100.00 502-0000-50221 Medical Insurance 0.00 0.00 0.00 9,100.00 9,100.00 502-0000-50225 Long Term Disability 0.00 0.00 0.00 500.00 500.00 502-0000-50240 Social Security -Medicare 0.00 0.00 0.00 700.00 700.00 0000 - Undesignated Totals: 0.00 0.00 0.00 70,000.00 70,000.00 502 - INFORMATION TECHNOLOGY Totals: 0.00 0.00 0.00 70,000.00 70,000.00 504 - INSURANCE FUND 1010 - Insurance 504-1010-50101 Permanent Full Time 492.75 32,900.00 32,900.00 64,700.00 31,800.00 504-1010-50200 PERS-City Portion 49.61 7,400.00 7,400.00 17,000.00 9,600.00 504-1010-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 504-1010-50221 Medical Insurance 121.01 8,300.00 8,800.00 13,600.00 4,800.00 504-1010-50225 Long Term Disability 5.31 400.00 400.00 1,400.00 1,000.00 504-1010-50230 Workers Comp Insurance 0.00 1,000.00 1,000.00 0.00 (1,000.00) 504-1010-50240 Social Security -Medicare 7.14 500.00 500.00 900.00 400.00 1010 - Insurance Totals: 675.82 50,600.00 51,100.00 97,700.00 46,600.00 504 - INSURANCE FUND Totals: 675.82 50,600.00 51,100.00 97,700.00 46,600.00 601- SILVERROCK RESORT 0000 - Undesignated 601-0000-50101 Permanent Full Time 25,773.04 33,300.00 33,300.00 28,200.00 (5,100.00) 601-0000-50200 PERS-City Portion 5,739.34 7,500.00 7,500.00 7,400.00 (100.00) 601-0000-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 601-0000-50221 Medical Insurance 3,172.98 4,200.00 4,500.00 3,600.00 (900.00) 601-0000-50223 Dental Insurance 361.07 0.00 0.00 0.00 0.00 601-0000-50224 Life Insurance 17.20 0.00 0.00 0.00 0.00 601-0000-50225 Long Term Disability 184.54 400.00 400.00 300.00 (100.00) 601-0000-50230 Workers Comp Insurance 600.00 1,000.00 1,000.00 0.00 (1,000.00) 601-0000-50240 Social Security -Medicare 373.19 500.00 500.00 400.00 (100.00) 0000 - Undesignated Totals: 36,221.36 47,000.00 47,300.00 40,000.00 (7,300.00) 601 - SILVERROCK RESORT Totals: 36,221.36 47,000.00 47,300.00 40,000.00 (7,300.00) 760 - SUPPLEMENTAL PENSION PLAN 0000 - Undesignated 760-0000-50199 Fiscal Reductions -All Departmi 12,832.86 0.00 0.00 0.00 0.00 0000 - Undesignated Totals: 12,832.86 0.00 0.00 0.00 0.00 760 - SUPPLEMENTAL PENSION PLAN Totals: 12,832.86 0.00 0.00 0.00 0.00 SALARY & BENEFITS TOTAL 8,400,720.85 9,362,200.00 9,362,400.00 9,945,000.00 582,600.00 151 15 CITY OF LA QUINTA PERSONNEL SUMMARY BY DEPARTMENT 2017/18 PROPOSED BUDGET Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 Mayor & City Council 5 5 5 TOTAL 5 5 5 Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 City Clerk 1 1 0.25 City Clerk 0 0 0.75 Deputy City Clerk 1 1 1 Deputy City Clerk 0 0 0.5 Deputy City Clerk 1 1 0.5 Management Assistant 0 0 0.5 Management Assistant 0 0 0.5 Part -Time Administrative Technician 1 1 0 Part -Time Permit Technician 1 1 1 TOTAL 5 5 5 Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 Business Analyst 1 1 1 City Manager 1 1 1 Management Specialist 2 2 2 Marketing & Events Supervisor 0 0 1 TOTAL 4 4 5 Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 Administrative Technician 1 1 1 Animal Control/Code Compliance Officer 4 4 4 Animal Control/Code Compliance Supervisor 1 1 1 Community Programs & Wellness Supervisor 1 1 1 Community Resources Coordinator 2 2 2 Community Resources Director 1 1 1 Community Resources Manager 0.5 0.5 0.5 Community Resources Manager 0.5 0.5 0.5 Human Resources Analyst 2 2 2 Management Assistant 0.5 0.5 0.5 Management Assistant 0.5 0.5 0.5 Marketing & Events Supervisor 1 1 0 Office Assistant 1 1 1 Public Safety Manager 1 1 1 Part -Time Recreation Leader 1 1 1 Part -Time Senior Recreation Leader 11 11 11 Wellness Center Office Assistant 1 1 1 TOTAL 30 30 29 16 152 CITY OF LA QUINTA PERSONNEL SUMMARY BY DEPARTMENT 2017/18 PROPOSED BUDGET Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 Associate Engineer 1 1 1 Associate Planner 1 1 1 Building Inspector 2 2 2 Building Official 1 1 1 Construction Manager/Inspection Super 1 1 1 Customer Service Manager 1 1 1 Design & Development Director 1 1 1 Executive Assistant 1 1 1 Management Analyst 1 1 1 Management Assistant 1 1 1 Management Specialist 1 1 1 Office Assistant 2 2 2 Part -Time Sequel Writer 0 0 1 Permit Operations Supervisor 1 1 1 Permit Technicians 3 3 3 Planning Manager 1 1 1 Plans Examiner/Inspection Supervisor 1 1 1 Principal Engineer 1 1 1 Principal Engineer 1 1 1 Principal Planner 1 1 0 Public Works Inspector 1 1 1 Senior Planner 0 0 1 Signal Technician 1 1 1 Traffic Signal Maintenance Supervisor 1 1 1 Vacation Rental/License Assistant 0.5 0.5 0.5 Vacation Rental/License Assistant 0.5 0.5 0.5 TOTAL 27 27 28 Actual Actual Proposed Personnel Schedule 2015/16 2016/17 2017/18 Administrative Technician 0.33 0.33 0.5 Administrative Technician 0.34 0.34 0.5 Administrative Technician 0.33 0.33 0 Building Superintendant 1 1 1 Facilities Director 0.25 0.25 0.4 Facilities Director 0.25 0.25 0.4 Facilities Director 0.25 0.25 0.2 Facilities Director 0.25 0.25 0 Facilities Maintenance Coordinator 1 1 1 Facilities Worker 1 1 1 1 Maintenance Foreman 1.5 1.5 1.5 Maintenance Foreman 0.5 0.5 0.5 Maintenance Manager 0.75 0.75 0.75 Maintenance Manager 0.25 0.25 0.25 Maintenance Worker 1 5 5 5 Maintenance Worker 1 1 1 1 Maintenance Worker II 2 2 2 Parks Foreman 1 1 1 Parks Superintendant 1 1 1 Parks Worker 1 1 1 TOTAL 19 19 19 17 153 CITY OF LA QUINTA PERSONNEL SUMMARY BY DEPARTMENT 2017/18 PROPOSED BUDGET Personnel Schedule Actual 2015/16 Actual 2016/17 Proposed 2017/18 Account Technician 2 2 2 Accountant 1 1 1 Accounting Manager 1 1 0 Finance Director 1 1 1 Financial Services Analyst 1 1 1 Junior Accountant 0 0 1 Management Assistant 1 1 1 Senior Accountant 0 0 1 TOTAL 7 7 8 TOTAL NUMBER OF ELECTED OFFICIALS 5 5 5 TOTAL NUMBER OF PART-TIME EMPLOYEES 13 14 14 TOTAL NUMBER OF FULL-TIME EMPLOYEES 79 78 80 154 18 CITY OF LA QUINTA GENERALFUND HISTORICAL REVENUE SUMMARY 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Actual Revenue Original Budget Current Budget Proposed Budget Current 16/17 Tax Revenues 27,345,216.95 26,241,600.00 27,741,600.00 34,021,100.00 6,279,500.00 Licenses & Permits 1,161,818.28 1,272,400.00 1,364,400.00 1,257,700.00 (106,700.00) Intergovernmental 9,540,037.98 10,572,200.00 10,612,200.00 10,923,000.00 310,800.00 Charges for Services 1,333,213.39 1,270,400.00 1,366,400.00 1,258,200.00 (108,200.00) Fines, Forfeitures & Abatements 283,075.08 212,400.00 253,400.00 246,000.00 (7,400.00) Use of Money & Property 1,028,300.22 516,600.00 516,600.00 530,000.00 13,400.00 Miscellaneous 701,572.67 132,600.00 138,600.00 125,200.00 (13,400.00) Transfers In 27,418.75 190,400.00 190,400.00 190,400.00 0.00 General Fund Revenue 41,420,653.32 40,408,600.00 42,183,600.00 48,551,600.00 6,368,000.00 P TARES REVENUES ICENSES & PERMITS INTERGOVERNMENTAL CHARGES FOR SERVICES FINES USE OF MONEY MISCELLANEOUS TRANSFERS IN Revenue Summary 27, 741, 500 34,021,100 1,354,400 �■ 1,257, 700 10,612,200 10,923,000 1,365,400 1,2S9,200 253,400 246,000 516,500 ®� 530,000 13 9, 600 125,200 190,400+ 190,400 B 2016/17 19 155 GENERALFUND CITY OF LA QUINTA HISTORICAL REVENUE SUMMARY 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Actual Revenue Original Budget Current Budget Proposed Budget Current 16/17 Tax Revenues 27,345,216.95 26,241,600.00 27,741,600.00 34,021,100.00 6,279,500.00 Licenses & Permits 1,161,818.28 1,272,400.00 1,364,400.00 1,257,700.00 (106,700.00) Intergovernmental 9,540,037.98 10,572,200.00 10,612,200.00 10,923,000.00 310,800.00 Charges for Services 1,333,213.39 1,270,400.00 1,366,400.00 1,258,200.00 (108,200.00) Fines, Forfeitures & Abatements 283,075.08 212,400.00 253,400.00 246,000.00 (7,400.00) Use of Money & Property 1,028,300.22 516,600.00 516,600.00 530,000.00 13,400.00 Miscellaneous 701,572.67 132,600.00 138,600.00 125,200.00 (13,400.00) Transfers In 27,418.75 190,400.00 190,400.00 190,400.00 0.00 General Fund Revenue 41,420,653.32 40,408,600.00 42,183,600.00 48,551,600.00 6,368,000.00 156 20 GENERALFUND CITY OF LA QUINTA HISTORICAL REVENUE DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Revenues Original Budget Current Budget Proposed Budget 16/17 101-GENERAL FUND 0000 - Undesignated 310 - Tax Revenues 101-0000-40310 Property Tax Revenue 4,141,871.70 2,178,500.00 2,178,500.00 2,222,100.00 43,600.00 101-0000-40311 No -Low City Property Tax 4,656,424.13 4,332,700.00 4,332,700.00 4,419,000.00 86,300.00 101-0000-40315 RPTTF Pass Through 0.00 1,900,000.00 1,900,000.00 1,938,000.00 38,000.00 101-0000-41320 State Sales Tax 7,891,651.99 8,604,000.00 8,604,000.00 8,776,100.00 172,100.00 101-0000-41325 Sales Tax Reimbursement 502,623.65 0.00 0.00 0.00 0.00 101-0000-41326 Measure G Sales Tax 0.00 0.00 1,000,000.00 5,700,000.00 4,700,000.00 101-0000-41327 Document Transfer Tax 516,963.74 531,000.00 531,000.00 531,000.00 0.00 101-0000-41400 TOT -Hotels 7,442,169.08 5,345,100.00 5,345,100.00 6,146,900.00 801,800.00 101-0000-41401 TOT - Short Term Vac. Rentals 0.00 1,395,300.00 1,895,300.00 2,100,000.00 204,700.00 101-0000-41402 TOT - Bed and Breakfast 0.00 0.00 0.00 45,000.00 45,000.00 101-0000-41410 TOT -Mitigation Measures 393,575.33 365,000.00 365,000.00 170,000.00 (195,000.00) 101-0000-41416 TOT - Resort Fees 0.00 0.00 0.00 360,000.00 360,000.00 101-0000-41505 Franchise Taxes - Burrtec 353,746.72 644,000.00 644,000.00 644,000.00 0.00 101-0000-41506 Burrtec AB 939 Fee 369,087.78 0.00 0.00 60,000.00 60,000.00 101-0000-41508 Southern California Gas 130,290.94 149,000.00 149,000.00 129,000.00 (20,000.00) 101-0000-41509 Cable Television 591,137.53 600,000.00 600,000.00 580,000.00 (20,000.00) 101-0000-41510 Communications Franchise Fees 355,674.36 197,000.00 197,000.00 200,000.00 3,000.00 310 - Tax Revenues Totals: 27,345,216.95 26,241,600.00 27,741,600.00 34,021,100.00 6,279,500.00 320 - Licenses & Permits 101-0000-41415 STVR Registration Fee 20,299.80 22,500.00 62,500.00 63,000.00 500.00 101-0000-41600 Business Licenses 334,465.17 307,000.00 307,000.00 320,000.00 13,000.00 101-0000-41610 Film Permits 0.00 1,000.00 1,000.00 1,000.00 0.00 101-0000-42400 Building Permits 101,259.66 138,000.00 188,000.00 165,600.00 (22,400.00) 101-0000-42401 Plumbing Permits 52,712.21 86,300.00 86,300.00 103,500.00 17,200.00 101-0000-42402 Mechanical Permits 75,331.90 101,200.00 101,200.00 121,200.00 20,000.00 101-0000-42403 Electrical Permits 55,560.54 74,800.00 74,800.00 89,700.00 14,900.00 101-0000-42404 Miscellaneous Permits 190,944.50 152,000.00 152,000.00 152,000.00 0.00 101-0000-42405 Garage Sale Permits 10,950.00 12,000.00 12,000.00 10,000.00 (2,000.00) 101-0000-42406 Golf Cart Permits 220.00 10,000.00 10,000.00 200.00 (9,800.00) 101-0000-42408 Grading Permits 8,871.75 5,800.00 5,800.00 9,600.00 3,800.00 101-0000-42409 Animal Licenses 10.00 0.00 0.00 0.00 0.00 101-0000-42410 Driveway Permits 30,307.00 6,000.00 6,000.00 2,500.00 (3,500.00) 101-0000-42414 Massage Permits 2,000.00 100.00 100.00 1,000.00 900.00 101-0000-42430 Transportation Permits 3,360.00 2,000.00 2,000.00 2,000.00 0.00 101-0000-42431 Conditional Use Permits 23,143.75 16,100.00 16,100.00 11,700.00 (4,400.00) 101-0000-42433 Minor Use Permit 3,000.00 2,800.00 2,800.00 1,500.00 (1,300.00) 101-0000-42434 Sign Permit 14,975.00 15,200.00 15,200.00 12,500.00 (2,700.00) 101-0000-42435 Site Development Permit 26,722.00 67,900.00 67,900.00 32,400.00 (35,500.00) 101-0000-42436 Final Landscaping Plans 5,740.00 11,600.00 11,600.00 1,500.00 (10,100.00) 101-0000-42437 Development Agreement 1,885.00 0.00 0.00 2,800.00 2,800.00 101-0000-42439 Temporary Use Permit 12,840.00 40,100.00 40,100.00 4,000.00 (36,100.00) 101-0000-43632 Public Works Permits 187,220.00 200,000.00 200,000.00 150,000.00 (50,000.00) 101-0000-43638 NPDES Inspections 0.00 0.00 2,000.00 0.00 (2,000.00) 320 - Licenses & Permits Totals: 1,161,818.28 1,272,400.00 1,364,400.00 1,257,700.00 (106,700.00) 330 - Intergovernmental 101-0000-41800 Motor Vehicle In Lieu 3,651,548.63 3,635,500.00 3,635,500.00 3,708,000.00 72,500.00 101-0000-42500 Fire Service Credit 5,349,899.94 6,531,300.00 6,571,300.00 6,726,000.00 154,700.00 101-0000-43100 FEMA 1.45 0.00 0.00 0.00 0.00 101-0000-43633 CSA 152 Assessments 238,587.96 238,600.00 238,600.00 239,000.00 400.00 101-0000-43634 CVWD 0.00 16,800.00 16,800.00 0.00 (16,800.00) 101-0000-43650 Contributions from Other Agencies 300,000.00 150,000.00 150,000.00 250,000.00 100,000.00 330 - Intergovernmental Totals: 9,540,037.98 10,572,200.00 30,612,200.00 10,923,000.00 310,800.00 340 - Charges for Services 101-0000-42200 Leisure Enrichment 58,533.82 45,000.00 45,000.00 45,000.00 0.00 101-0000-42202 Gift Shop 6,496.96 6,000.00 6,000.00 6,000.00 0.00 101-0000-42208 Coffee/Cards-Senior Center 0.00 100.00 100.00 100.00 0.00 101-0000-42210 Youth Sports 53,369.36 45,500.00 45,500.00 45,500.00 0.00 101-0000-42211 Adult Sports 1,067.00 5,000.00 5,000.00 5,000.00 0.00 157 21 GENERALFUND CITY OF LA QUINTA HISTORICAL REVENUE DETAILS 2017/18 PROPOSED BUDGET 2015/16 Actual Revenues 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 101-0000-42212 Facility Rental 56,595.26 56,000.00 51,000.00 40,000.00 (11,000.00) 101-0000-42213 Special Event 0.00 0.00 0.00 14,000.00 14,000.00 101-0000-42214 Wellness Center Leisure Enrichment 53,266.50 45,000.00 40,000.00 45,000.00 5,000.00 101-0000-42215 City Facilities Rental Fee 0.00 34,100.00 34,100.00 34,100.00 0.00 101-0000-42216 Senior Center Special Events 2,112.50 0.00 0.00 0.00 0.00 101-0000-42218 Wellness Center Memberships 108,096.00 75,000.00 75,000.00 85,000.00 10,000.00 101-0000-42300 Cash Over/Short 673.04 100.00 100.00 0.00 (100.00) 101-0000-42301 Miscellaneous Revenue 171,085.42 25,000.00 25,000.00 25,000.00 0.00 101-0000-42303 NSF Charges 480.00 200.00 200.00 200.00 0.00 101-0000-42411 Village Use Permit 5,656.00 0.00 0.00 0.00 0.00 101-0000-42412 Minor Adjustment 2,030.00 2,000.00 2,000.00 0.00 (2,000.00) 101-0000-42415 Tentative Tract Map 22,663.00 11,300.00 11,300.00 7,600.00 (3,700.00) 101-0000-42417 Modification by Applicant 1,450.00 3,800.00 3,800.00 1,200.00 (2,600.00) 101-0000-42440 Appeals - Planning Commission 3,349.50 3,200.00 3,200.00 1,500.00 (1,700.00) 101-0000-42441 Planning Compliance Review 200.00 3,200.00 3,200.00 0.00 (3,200.00) 101-0000-42443 Zone Change 17,590.00 18,700.00 18,700.00 8,700.00 (10,000.00) 101-0000-42445 Environmental Assessment 8,124.00 3,000.00 3,000.00 3,700.00 700.00 101-0000-42446 General Plan Amendment 6,236.00 12,500.00 12,500.00 9,700.00 (2,800.00) 101-0000-42447 Home Occupations 4,725.00 5,000.00 5,000.00 3,000.00 (2,000.00) 101-0000-42448 Parcel Map 15,218.75 13,900.00 13,900.00 13,400.00 (500.00) 101-0000-42451 Specific Plan 6,381.00 0.00 0.00 10,000.00 10,000.00 101-0000-42453 Zoning Letters 0.00 1,600.00 1,600.00 1,500.00 (100.00) 101-0000-42600 Building Plan Check Fees 447,152.48 460,000.00 556,000.00 552,000.00 (4,000.00) 101-0000-42610 SMIP Fees 305.18 300.00 300.00 0.00 (300.00) 101-0000-42615 CBSC Administrative Fees 384.10 800.00 800.00 0.00 (800.00) 101-0000-42810 Public Works Dev. Plan Check Fee 278,950.00 392,100.00 402,100.00 300,000.00 (102,100.00) 101-0000-43631 CVMSHCP Admin Fee 1,022.52 2,000.00 2,000.00 1,000.00 (1,000.00) 340 - Charges for Services Totals: 1,333,213.39 1,270,400.00 1,366,400.00 1,258,200.00 (108,200.00) 350 - Fines, Forfeitures & Abatements 101-0000-42700 Administrative Citations 21,661.99 18,000.00 18,000.00 18,000.00 0.00 101-0000-42701 Lot Abatement 9,237.80 2,000.00 2,000.00 9,000.00 7,000.00 101-0000-42702 Vehicle Abatement 4,713.61 15,000.00 15,000.00 35,000.00 20,000.00 101-0000-42703 Vehicle Impound Fee 73,831.00 50,000.00 65,000.00 70,000.00 5,000.00 101-0000-42705 Motor Vehicle Code Fines 104,632.52 83,900.00 99,900.00 70,000.00 (29,900.00) 101-0000-42706 Parking Violations 45,377.00 30,000.00 40,000.00 40,000.00 0.00 101-0000-42707 Misc Fines 16,879.16 7,000.00 7,000.00 4,000.00 (3,000.00) 101-0000-42708 Graffiti Removal 6,742.00 6,500.00 6,500.00 0.00 (6,500.00) 350 - Fines, Forfeitures & Abatements Totals: 283,075.08 212,400.00 253,400.00 246,000.00 (7,400.00) 360 - Use of Money & Property 101-0000-41900 Allocated Interest 605,186.47 210,000.00 210,000.00 250,000.00 40,000.00 101-0000-41910 Gain or Loss (375.00) 0.00 0.00 0.00 0.00 101-0000-41915 Non -Allocated Interest 174,415.61 62,000.00 62,000.00 50,000.00 (12,000.00) 101-0000-42111 Rental Income 146,700.00 146,700.00 146,700.00 140,000.00 (6,700.00) 101-0000-42120 Lease Revenue 102,373.14 97,900.00 97,900.00 90,000.00 (7,900.00) 360 - Use of Money & Property Totals: 1,028,300.22 516,600.00 516,600.00 530,000.00 13,400.00 370 - Miscellaneous 101-0000-35110 AMR Compliance 0.00 8,000.00 0.00 0.00 0.00 101-0000-41504 AMR Compliance 14,650.48 0.00 14,000.00 8,000.00 (6,000.00) 101-0000-41507 Burrtec Admin Cost Reimbursement 126,233.19 102,000.00 102,000.00 103,000.00 1,000.00 101-0000-41925 AD Surplus 0.00 1,000.00 1,000.00 0.00 (1,000.00) 101-0000-42000 Insurance Recoveries 525,189.24 10,000.00 10,000.00 0.00 (10,000.00) 101-0000-42100 Advertising Co -Op Revenue 0.00 9,000.00 9,000.00 2,000.00 (7,000.00) 101-0000-42130 SB 1186 Revenue 2,863.60 2,000.00 2,000.00 2,000.00 0.00 101-0000-42140 Sales of Publications & Materials 69.40 400.00 400.00 200.00 (200.00) 101-0000-42204 Donations - Senior Center 200.00 200.00 200.00 0.00 (200.00) 101-0000-42305 Miscellaneous Reimbursements 31,334.89 0.00 0.00 0.00 0.00 101-0000-43505 Credit Card Fee Revenue 1,031.87 0.00 0.00 10,000.00 10,000.00 370 - Miscellaneous Totals: 701,572.67 132,600.00 138,600.00 125,200.00 (13,400.00) 158 22 GENERAL FUND CITY OF LA QUINTA HISTORICAL REVENUE DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Revenues Original Budget Current Budget Proposed Budget 16/17 380 - Transfers In 101-0000-49500 Transfers In 27,418.75 190,400.00 190,400.00 190,400.00 0.00 380 - Transfers In Totals: 27,418.75 190,400.00 190,400.00 190,400.00 0.00 0000 - Undesignated Totals: 41,420,653.32 40,408,600.00 42,183,600.00 48,551,600.00 6,368,000.00 101 - GENERAL FUND Totals: 41,420,653.32 40,408,600.00 42,183,600.00 48,551,600.00 6,368,000.00 159 23 GENERALFUND CITY OF LA QUINTA HISTORICAL EXPENSE SUMMARY 2017/18 PROPOSED BUDGET 2015/16 2015/16 2016/17 2017/18 Actual Expenses Original Budget Current Budget Proposed Budget Salaries and Benefits 7,294,316.22 7,648,400.00 8,112,600.00 8,688,300.00 Contract Services 22,659,152.77 23,308,200.00 26,100,006.00 26,681,800.00 Maintenance & Operations 2,478,429.17 2,680,700.00 2,426,400.00 2,567,000.00 Utilities 451,886.30 504,200.00 416,300.00 438,100.00 Capital Expenses 156,783.45 142,000.00 2,303,500.00 15,000.00 Internal Service Charges 1,663,371.96 1,663,400.00 1,941,100.00 1,920,400.00 Transfers Out 3,528,746.81 6,118,600.00 8,081,748.96 2,737,500.00 GENERAL FUND EXPENSES 38,232,686.68 42,065,500.00 49,381,654.96 43,048,100.00 Internal Service Charges Insurance 0% 5% Utilities 1% Maintenance & Operations 6% Transfers Out 6% Salaries & Benefits 20% Contract Services 62 160 24 GENERALFUND CITY OF LA QUINTA HISTORICAL EXPENSE SUMMARY 2017/18 PROPOSED BUDGET 2015/16 2015/16 2016/17 2017/18 Actual Expenses Original Budget Current Budget Proposed Budget Salaries and Benefits 7,294,316.22 7,648,400.00 8,112,600.00 8,688,300.00 Contract Services 22,659,152.77 23,308,200.00 26,100,006.00 26,681,800.00 Maintenance & Operations 2,478,429.17 2,680,700.00 2,426,400.00 2,567,000.00 Utilities 451,886.30 504,200.00 416,300.00 438,100.00 Capital Expenses Internal Service Charges Transfers Out GENERAL FUND EXPENSES 156,783.45 142,000.00 2,303,500.00 15,000.00 1, 663, 371.96 1,663,400.00 1,941,100.00 1,920,400.00 3,528,746.81 6,118,600.00 8,081,748.96 2,737,500.00 38,232,686.68 42,065,500.00 49,381,654.96 43,048,100.00 25 161 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1001- City Council Salaries and Benefits 101-1001-50108 Salaries - Council Members 145,187.92 144,000.00 144,000.00 144,000.00 0.00 101-1001-50150 Other Compensation 2,340.00 2,400.00 2,400.00 2,400.00 0.00 101-1001-50200 PERS-City Portion 23,517.36 28,000.00 28,000.00 20,000.00 (8,000.00) 101-1001-50210 PERS-Survivor Benefits 0.00 200.00 200.00 100.00 (100.00) 101-1001-50221 Medical Insurance 68,765.65 82,200.00 87,300.00 90,900.00 3,600.00 101-1001-50222 Vision Insurance 917.56 0.00 0.00 0.00 0.00 101-1001-50223 Dental Insurance 5,622.07 0.00 0.00 0.00 0.00 101-1001-50224 Life Insurance 962.49 0.00 0.00 0.00 0.00 101-1001-50225 Long Term Disability 0.00 1,600.00 1,600.00 1,600.00 0.00 101-1001-50230 Workers Comp Insurance 9,399.96 4,500.00 4,500.00 14,800.00 10,300.00 101-1001-50240 Social Security -Medicare 2,124.96 2,100.00 2,100.00 5,600.00 3,500.00 50 - Salaries and Benefits Totals: 258,837.97 265,000.00 270,100.00 279,400.00 9,300.00 Maintenance & Operations 101-1001-60137 Community Special Events 0.00 0.00 0.00 8,000.00 8,000.00 101-1001-60320 Travel & Training 11,545.28 20,500.00 20,500.00 25,000.00 4,500.00 101-1001-60400 Office Supplies 141.24 800.00 800.00 1,000.00 200.00 101-1001-60410 Printing 136.53 700.00 700.00 600.00 (100.00) 101-1001-60420 Operating Supplies 722.86 1,300.00 1,300.00 10,000.00 8,700.00 62 - Maintenance & Operations Totals: 12,545.91 23,300.00 23,300.00 44,600.00 21,300.00 1001- City Council Totals: 271,383.88 288,300.00 293,400.00 324,000.00 30t600.00 162 26 Department : 1001 - City Council 101-1001-60137 Community Special Events 8,000.00 Annual open house State of the City address 101-1001-60320 Travel & Training 25,000.00 League Annual Conference League - Legislative Action Days Mayor's Cup Council Meeting Expenses Public Safety Awards Ceremony Miscellaneous Events as needed 101-1001-60410 Printing 600.00 101-1001-60420 Operating Supplies 10,000.00 Includes refreshments and photography 27 163 CITY MANAGER'S OFFICE CITY OF LA QUINTA SUMMARY OF EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1002 - City Manager 1,105,930.02 815,400.00 849,000.00 769,000.00 (80,000.00) Salaries and Benefits 739,969.94 471,000.00 484,600.00 541,400.00 56,800.00 Contract Services 204,840.96 222,900.00 242,900.00 117,000.00 (125,900.00) Maintenance & Operations 114,127.12 90,100.00 90,100.00 81,200.00 (8,900.00) Internal Service Charges 46,992.00 31,400.00 31,400.00 29,400.00 (2,000.00) 3007 - Marketing & Community Relations 698,261.43 828,100.00 905,100.00 1,020,400.00 115,300.00 Salaries and Benefits 65,734.22 198,700.00 200,700.00 91,800.00 (108,900.00) Contract Services 208,996.96 212,500.00 242,500.00 272,500.00 30,000.00 Maintenance & Operations 418,826.25 400,400.00 445,400.00 647,700.00 202,300.00 Internal Service Charges 4,704.00 16,500.00 16,500.00 8,400.00 (8,100.00) COMMUNITY RESOURCES TOTAL 1,804,191.45 1,643,500.00 1,754,100.00 1,789,400.00 35,300.00 164 28 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 1002 - City Manager Salaries and Benefits 101-1002-50101 Permanent Full Time 544,102.68 339,200.00 339,200.00 375,800.00 36,600.00 101-1002-50150 Other Compensation 660.00 1,000.00 1,000.00 1,200.00 200.00 101-1002-50200 PERS-City Portion 67,696.44 63,100.00 63,100.00 71,800.00 8,700.00 101-1002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1002-50215 Other Fringe Benefits 10,000.00 0.00 10,000.00 10,000.00 0.00 101-1002-50221 Medical Insurance 83,369.84 49,400.00 53,000.00 63,700.00 10,700.00 101-1002-50222 Vision Insurance 1,534.91 0.00 0.00 0.00 0.00 101-1002-50223 Dental Insurance 6,655.36 0.00 0.00 0.00 0.00 101-1002-50224 Life Insurance 582.13 0.00 0.00 0.00 0.00 101-1002-50225 Long Term Disability 3,673.30 2,600.00 2,600.00 3,000.00 400.00 101-1002-50230 Workers Comp Insurance 9,399.96 10,600.00 10,600.00 10,300.00 (300.00) 101-1002-50240 Social Security -Medicare 8,095.32 5,000.00 5,000.00 5,500.00 500.00 101-1002-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 739,969.94 471,000.00 484,600.00 541,400.00 56,800.00 Contract Services 101-1002-60101 Contract Services - Administrative 201,463.46 90,000.00 110,000.00 92,000.00 (18,000.00) 101-1002-60103 Professional Services 0.00 132,900.00 132,900.00 25,000.00 (107,900.00) 101-1002-60125 Temporary Agency Services 3,377.50 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 204,840.96 222,900.00 242,900.00 117,000.00 (125,900.00) Maintenance & Operations 101-1002-60320 Travel & Training 15,282.15 10,000.00 10,600.00 10,600.00 0.00 101-1002-60330 Mileage Reimbursement 0.00 600.00 0.00 600.00 600.00 101-1002-60351 Membership Dues 94,188.54 77,000.00 77,000.00 67,000.00 (10,000.00) 101-1002-60400 Office Supplies 2,125.98 1,000.00 1,000.00 1,000.00 0.00 101-1002-60410 Printing 562.06 500.00 500.00 1,000.00 500.00 101-1002-60420 Operating Supplies 1,968.39 1,000.00 1,000.00 1,000.00 0.00 62 - Maintenance & Operations Totals: 114,127.12 90,100.00 90,100.00 81,200.00 (8,900.00) Internal Service Charges 101-1002-98110 Information Tech Charges 37,896.00 23,600.00 23,600.00 29,400.00 5,800.00 101-1002-98140 Facility & Fleet Maintenance 9,096.00 7,800.00 7,800.00 0.00 (7,800.00) 69 - Internal Service Charges Totals: 46,992.00 31,400.00 31,400.00 29,400.00 (2,000.00) 1002 - City Manager Totals: 1,105,930.02 815,400.00 849,000.00 769,000.00 (80,000.00) 165 29 Department : 1002 - City Manager 101-1002-50101 Permanent Full Time 375,800.00 100% - City Manager 100%- Business Analyst 100%- Management Specialist 50%- Management Specialist 101-1002-60101 Contract Services - Administrative 92,000.00 Lobbying Services City Economist - Economic Development 101-1002-60103 Professional Services 25,000.00 East Valley Coalition Others Decrease in FY 2017/18 due to moving costs for La Quinta Chamber to Marketing Division 3007. 101-1002-60320 Travel & Training 10,600.00 Meeting Expenses Miscellaneous Training 101-1002-60351 Membership Dues 67,000.00 International City/County Mgmt Association League of CA Cities (LCC) - Riverside California Cities/Counties Mgmt Foundation Coachella Valley Association of Governments International Council of Shopping Centers National League of Cities Southern CA Assoc of Governments Local Agency Formation Committee r,mitharn CA Wntor Cnmmittaa 101-1002-60410 Printing 1,000.00 101-1002-60420 Operating Supplies 1,000.00 101-1002-98110 Information Tech Charges 29,400.00 166 30 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3007 - Marketing & Community Relations Salaries and Benefits 101-3007-50101 Permanent Full Time 47,178.26 141,000.00 141,000.00 64,100.00 (76,900.00) 101-3007-50150 Other Compensation 238.00 300.00 300.00 500.00 200.00 101-3007-50200 PERS-City Portion 7,215.04 16,300.00 16,300.00 4,200.00 (12,100.00) 101-3007-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3007-50221 Medical Insurance 7,700.35 32,900.00 34,900.00 18,200.00 (16,700.00) 101-3007-50222 Vision Insurance 146.26 0.00 0.00 0.00 0.00 101-3007-50223 Dental Insurance 1,206.62 0.00 0.00 0.00 0.00 101-3007-50224 Life Insurance 49.26 0.00 0.00 0.00 0.00 101-3007-50225 Long Term Disability 410.46 1,600.00 1,600.00 700.00 (900.00) 101-3007-50230 Workers Comp Insurance 900.00 4,400.00 4,400.00 3,000.00 (1,400.00) 101-3007-50240 Social Security -Medicare 689.97 2,100.00 2,100.00 1,000.00 (1,100.00) 50 - Salaries and Benefits Totals: 65,734.22 198,700.00 200,700.00 91,800.00 (108,900.00) Contract Services 101-3007-60151 PSDRCVB 196,496.96 200,000.00 230,000.00 260,000.00 30,000.00 101-3007-60152 Jacqueline Cochran Regional Airport 12,500.00 12,500.00 12,500.00 12,500.00 0.00 60 - Contract Services Totals: 208,996.96 212,500.00 242,500.00 272,500.00 30,000.00 Maintenance & Operations 101-3007-60320 Travel & Training 1,752.36 0.00 0.00 4,000.00 4,000.00 101-3007-60351 Membership Dues 225.00 10,300.00 10,300.00 40,600.00 30,300.00 101-3007-60352 Subscriptions & Publications 518.00 0.00 0.00 0.00 0.00 101-3007-60410 Printing 0.00 0.00 0.00 4,000.00 4,000.00 101-3007-60420 Operating Supplies 24.70 100.00 100.00 1,600.00 1,500.00 101-3007-60450 Advertising 8,000.00 18,500.00 18,500.00 20,000.00 1,500.00 101-3007-60461 Marketing & Tourism Promotions 395,556.19 371,500.00 416,500.00 567,500.00 151,000.00 101-3007-60462 Media 12,750.00 0.00 0.00 10,000.00 10,000.00 62 - Maintenance & Operations Totals: 418,826.25 400,400.00 445,400.00 647,700.00 202,300.00 Internal Service Charges 101-3007-98110 Information Tech Charges 3,804.00 15,700.00 15,700.00 8,400.00 (7,300.00) 101-3007-98140 Facility & Fleet Maintenance 900.00 800.00 800.00 0.00 (800.00) 69 - Internal Service Charges Totals: 4,704.00 16,500.00 16,500.00 8,400.00 (8,100.00) 3007 - Marketing & Community Relations Totals: 698,261.43 828,100.00 905,100.00 1,020,400.00 115,300.00 167 31 Department : 3007 - Marketing & Community Relations 101-3007-50101 Permanent Full Time 64,100.00 100%- Marketing & Events Supervisor Decerease in FY 2017/18 due to the reallocation of Community Resources Manager and Management Assistant. 101-3007-60320 Travel & Training 4,000.00 California Public Information Officer Conference 101-3007-60351 Membership Dues 40,600.00 East Valley Coalition & Coachella Valley Economic Other Professional Associations Regional Economic Development Agency Increase in FY 2017/18 due to transfer of budget from City Manager's office (101-1002). 101-3007-60410 Printing 4,000.00 101-3007-60420 Operating Supplies 1,600.00 101-3007-60450 Advertising 20,000.00 Date Festival La Qunita High School Poster Old Town Block Parties (4 times per year) Other Restaurant Week 101-3007-60461 Marketing & Tourism Promotions 567,500.00 Chamber of Commerce Contract Graphic Design La Quinta Gem Ads Marketing Contracts Music Licensing Palm Springs Life Vision Photography Tourism Events/State of the City Video/Commercials Increase in FY 2017/18 due to transfer of Chamber of Commerce contract from City Manager's Office (101-1002) to Marketing. 101-3007-98110 Information Tech Charges 8,400.00 Amount 30,300.00 300.00 10,000.00 Amount 5,000.00 500.00 10,000.00 1,500.00 3,000.00 Amount 115,000.00 10,000.00 38,000.00 347,000.00 2,000.00 3,500.00 11,000.00 30,000.00 11,000.00 32 168 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1003 - City Attorney Contract Services 101-1003-60153 Attorney 289,378.89 366,000.00 416,000.00 420,000.00 4,000.00 101-1003-60154 Attorney/Litigation 129,740.12 50,000.00 90,000.00 40,000.00 (50,000.00) 60 - Contract Services Totals: 419,119.01 416,000.00 506,000.00 460,000.00 (46,000.00) 1003 - City Attorney Totals: 419,119.01 416,000.00 506,000.00 460,000.00 (46,000.00) 169 33 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1005 - City Clerk Salaries and Benefits 101-1005-50101 Permanent Full Time 296,475.17 252,400.00 267,100.00 223,400.00 (43,700.00) 101-1005-50102 Salaries - Part Time 160.55 51,500.00 31,100.00 26,000.00 (5,100.00) 101-1005-50150 Other Compensation 928.00 800.00 800.00 500.00 (300.00) 101-1005-50200 PERS-City Portion 46,323.67 51,100.00 51,100.00 53,400.00 2,300.00 101-1005-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1005-50221 Medical Insurance 49,764.31 49,400.00 51,900.00 50,000.00 (1,900.00) 101-1005-50222 Vision Insurance 976.73 0.00 0.00 0.00 0.00 101-1005-50223 Dental Insurance 4,597.01 0.00 0.00 0.00 0.00 101-1005-50224 Life Insurance 405.77 0.00 0.00 0.00 0.00 101-1005-50225 Long Term Disability 2,326.18 2,500.00 2,500.00 2,400.00 (100.00) 101-1005-50230 Workers Comp Insurance 7,500.00 8,700.00 8,700.00 10,300.00 1,600.00 101-1005-50240 Social Security -Medicare 4,376.25 4,100.00 4,100.00 3,600.00 (500.00) 101-1005-50241 Social Security -FICA 9.96 0.00 0.00 0.00 0.00 101-1005-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 418.043.60 420.600.00 417.400.00 369.700.00 (47.700.00) Contract Services 101-1005-60103 Professional Services 47,045.14 105,100.00 112,100.00 80,100.00 (32,000.00) 101-1005-60125 Temporary Agency Services 0.00 0.00 5,000.00 30,000.00 25,000.00 60 - Contract Services Totals: 47,045.14 105,100.00 117,100.00 110,100.00 (7,000.00) Maintenance & Operations 101-1005-60320 Travel & Training 3,901.92 7,300.00 7,700.00 6,400.00 (1,300.00) 101-1005-60330 Mileage Reimbursement 257.57 400.00 0.00 0.00 0.00 101-1005-60351 Membership Dues 534.00 1,200.00 1,200.00 700.00 (500.00) 101-1005-60352 Subscriptions & Publications 54.00 100.00 100.00 300.00 200.00 101-1005-60400 Office Supplies 2,079.91 1,000.00 1,000.00 2,000.00 1,000.00 101-1005-60410 Printing 60.54 100.00 100.00 300.00 200.00 101-1005-60420 Operating Supplies 542.25 500.00 500.00 500.00 0.00 101-1005-60450 Advertising 467.60 2,000.00 2,000.00 2,000.00 0.00 62 - Maintenance & Operations Totals: 7,897.79 12,600.00 12,600.00 12,200.00 (400.00) Internal Service Charges 101-1005-98110 Information Tech Charges 101-1005-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals: 30,300.00 23,600.00 23,600.00 29,400.00 5,800.00 8,004.00 6,900.00 6,900.00 0.00 (6,900.00) 38,304.00 30,500.00 30,500.00 29,400.00 (1,100.00) 1005 - City Clerk Totals: 511,290.53 568,800.00 577,600.00 521,400.00 (56,200.00) 170 34 Department : 1005 - City Clerk 101-1005-50101 Permanent Full Time 223,400.00 100% - Deputy City Clerk 75% - City Clerk 50%- Administrative Technician 50% - Deputy City Clerk Decrease in FY 2017/18 due to the reallocation of 25% of City Clerk's time to the Insurance Fund. Administrative Technician position went from Part Time to Full Time and 50% was reallocated to Housine Fund. 101-1005-50102 Salaries - Part Time 26,000.00 100% -Administrative Technician Part -Time Decrease in FY 2017/18 due to Administrative Technician position changing from Part Time to Full Time and allocated 50% for City Clerk (1005) and 50% to Housing Fund. 101-1005-60103 Professional Services 80,100.00 Municipal Code Text and Online Updates Empire Imaging Service & Support (LaserFiche) Scanning Services For The Record Tech Support (DSS Corp) DigiCert Electronic Signatures 101-1005-60125 Temporary Agency Services 30,000.00 Electronic records archiving and maintaining of paperless records system. 101-1005-60320 Travel & Training 6,400.00 League Admin Policy Committee (quarterly) California City Clerks Assoc Annual Conference & Seminars International Institute of Municpal Clerks Certifications and Training 101-1005-60351 Membership Dues 700.00 California City Clerks Association (4 Employees) National Notary Association, Erorrs and Omission Insurance (3) International Institute of Municpal Clerks Membership 101-1005-60352 Subscriptions & Publications 300.00 101-1005-60410 Printing 300.00 101-1005-60420 Operating Supplies 500.00 101-1005-60450 Advertising 2,000.00 101-1005-98110 Information Tech Charges 29,400.00 171 35 COMMUNITY RESOURCES CITY OF LA QUINTA SUMMARY OF EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 1004 - Human Resources 302,452.37 385,100.00 387,100.00 462,900.00 75,800.00 Salaries and Benefits 230,643.02 246,100.00 248,100.00 263,400.00 15,300.00 Contract Services 31,015.83 69,100.00 69,100.00 99,800.00 30,700.00 Maintenance & Operations 25,097.52 51,100.00 51,100.00 82,900.00 31,800.00 Internal Service Charges 15,696.00 18,800.00 18,800.00 16,800.00 (2,000.00) 2001 - Police 14,085,960.09 14,670,400.00 14,832,400.00 16,566,100.00 1,733,700.00 Contract Services 14,037,475.37 14,631,300.00 14,793,300.00 16,517,400.00 1,724,100.00 Maintenance & Operations 2,377.88 2,500.00 2,500.00 9,700.00 7,200.00 Utilities 6,662.14 6,500.00 6,500.00 14,000.00 7,500.00 Capital Expenses 4,440.70 0.00 0.00 0.00 0.00 Internal Service Charges 35,004.00 30,100.00 30,100.00 25,000.00 (5,100.00) 2002 - Fire 5,405,679.94 6,531,300.00 6,591,300.00 6,730,000.00 138,700.00 Contract Services 5,227,265.50 6,340,900.00 6,390,900.00 6,485,500.00 94,600.00 Maintenance & Operations 71,786.84 69,100.00 79,100.00 101,500.00 22,400.00 Utilities 37,472.81 54,800.00 54,800.00 72,000.00 17,200.00 Capital Expenses 19,850.75 14,500.00 14,500.00 15,000.00 500.00 Internal Service Charges 49,304.04 52,000.00 52,000.00 56,000.00 4,000.00 3001 - Community Resources Administration 974,951.46 832,200.00 836,300.00 712,200.00 (124,100.00) Salaries and Benefits 478,225.72 464,400.00 468,500.00 476,400.00 7,900.00 Contract Services 64,770.75 60,000.00 60,000.00 60,000.00 0.00 Maintenance & Operations 272,449.06 232,800.00 232,800.00 127,500.00 (105,300.00) Capital Expenses 122,905.93 0.00 0.00 0.00 0.00 Internal Service Charges 36,600.00 75,000.00 75,000.00 48,300.00 (26,700.00) 3002 - Wellness Center Operations 472,612.68 612,600.00 606,700.00 679,300.00 72,600.00 Salaries and Benefits 290,955.54 440,400.00 434,500.00 513,300.00 78,800.00 Contract Services 42,955.62 87,300.00 87,300.00 87,300.00 0.00 Maintenance & Operations 74,668.50 44,900.00 44,900.00 61,900.00 17,000.00 Utilities 31,333.02 0.00 0.00 0.00 0.00 Internal Service Charges 32,700.00 40,000.00 40,000.00 16,800.00 (23,200.00) 3003 - Recreation Programs & Special Events 234,010.19 134,200.00 135,700.00 225,000.00 89,300.00 Salaries and Benefits 147,118.44 62,000.00 62,000.00 119,900.00 57,900.00 Contract Services 46,114.88 0.00 0.00 0.00 0.00 Maintenance & Operations 31,380.87 39,200.00 40,700.00 68,300.00 27,600.00 Internal Service Charges 9,396.00 33,000.00 33,000.00 36,800.00 3,800.00 3004 - Library 8.49 0.00 0.00 0.00 0.00 Maintenance & Operations 8.49 0.00 0.00 0.00 0.00 3006 - Museum 28.07 0.00 0.00 0.00 0.00 Maintenance & Operations 28.07 0.00 0.00 0.00 0.00 6004 - Code Compliance/Animal Control 822,455.82 1,001,500.00 1,017,600.00 1,075,600.00 58,000.00 Salaries and Benefits 547,021.24 588,600.00 614,700.00 632,800.00 18,100.00 Contract Services 161,109.10 290,000.00 280,000.00 286,000.00 6,000.00 Maintenance & Operations 5,833.48 15,000.00 15,000.00 25,700.00 10,700.00 Internal Service Charges 108,492.00 107,900.00 107,900.00 131,100.00 23,200.00 6005 - Emergency Services 11,049.31 0.00 0.00 0.00 0.00 Utilities 11,049.31 0.00 0.00 0.00 0.00 COMMUNITY RESOURCES TOTAL 22,309,208.42 24,167,300.00 24,407,100.00 26,451,100.00 2,044,000.00 172 36 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3004 - Library Maintenance & Operations 101-3004-60691 Repair & Maintenance 8.49 0.00 0.00 0.00 0.00 62 - Maintenance & Operations Totals: 8.49 0.00 0.00 0.00 0.00 3004 - Library Totals: 8.49 0.00 0.00 0.00 0.00 173 37 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3006 - Museum Maintenance & Operations 101-3006-60691 Repair & Maintenance 28.07 0.00 0.00 0.00 0.00 62 - Maintenance & Operations Totals: 28.07 0.00 0.00 0.00 0.00 3006 - Museum Totals: 28.07 0.00 0.00 0.00 0.00 174 38 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6005 - Emergency Services Utilities 101-6005-61300 Utilities -Telephone 11,049.31 0.00 0.00 0.00 0.00 66 - Utilities Totals: 11,049.31 0.00 0.00 0.00 0.00 6005 - Emergency Services Totals: 11,049.31 0.00 0.00 0.00 0.00 175 39 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3001- Community Resources Administration Salaries and Benefits 101-3001-50101 Permanent Full Time 359,164.64 344,600.00 344,600.00 348,700.00 4,100.00 101-3001-50102 Salaries - Part Time 0.00 0.00 0.00 9,400.00 9,400.00 101-3001-50110 Commissions & Boards 3,555.00 3,600.00 3,600.00 3,600.00 0.00 101-3001-50150 Other Compensation 1,046.00 800.00 800.00 800.00 0.00 101-3001-50200 PERS-City Portion 52,298.90 30,400.00 30,400.00 32,400.00 2,000.00 101-3001-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3001-50215 Other Fringe Benefits 1,025.00 0.00 0.00 0.00 0.00 101-3001-50221 Medical Insurance 41,257.59 65,800.00 69,900.00 63,700.00 (6,200.00) 101-3001-50222 Vision Insurance 659.44 0.00 0.00 0.00 0.00 101-3001-50223 Dental Insurance 4,126.29 0.00 0.00 0.00 0.00 101-3001-50224 Life Insurance 375.85 0.00 0.00 0.00 0.00 101-3001-50225 Long Term Disability 2,118.22 3,300.00 3,300.00 3,200.00 (100.00) 101-3001-50230 Workers Comp Insurance 5,400.00 10,800.00 10,800.00 8,900.00 (1,900.00) 101-3001-50240 Social Security -Medicare 5,298.38 5,000.00 5,000.00 5,600.00 600.00 101-3001-50241 Social Security -FICA 220.41 0.00 0.00 0.00 0.00 101-3001-50300 Employee Recognition 1,680.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 478,225.72 464,400.00 468,500.00 476,400.00 7,900.00 Contract Services 101-3001-60135 Boys & Girls Club 60 - Contract Services Totals: Maintenance & Operations 101-3001-60134 Promotional 101-3001-60136 Health Department Permit 101-3001-60157 Rent Expense 101-3001-60184 Fritz Burns Park 101-3001-60320 Travel & Training 101-3001-60351 Membership Dues 101-3001-60400 Office Supplies 101-3001-60420 Operating Supplies 101-3001-60510 Grants & Economic Development/Mz 101-3001-60511 LQ Arts Foundation 101-3001-60512 Art Event 101-3001-60527 2-1-1 Hotline 101-3001-60529 LQ Historical Museum 101-3001-60531 Homeless Bus Passes 101-3001-60532 CV Rescue Mission 101-3001-60553 Tree Lighting Ceremony 62 - Maintenance & Operations Totals: Capital Expenses 101-3001-80021 Special Projects 68 - Capital Expenses Totals: Internal Service Charges 101-3001-98110 Information Tech Charges 101-3001-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals: 64,770.75 60,000.00 60,000.00 60,000.00 0.00 64,770.75 60,000.00 60,000.00 60,000.00 0.00 8,970.86 0.00 0.00 0.00 0.00 425.00 0.00 0.00 0.00 0.00 1,397.50 9,800.00 9,800.00 0.00 (9,800.00) 50,655.26 0.00 0.00 0.00 0.00 636.54 7,500.00 7,500.00 7,500.00 0.00 1,006.92 2,400.00 2,400.00 0.00 (2,400.00) 1,246.84 3,000.00 3,000.00 3,000.00 0.00 25.64 800.00 800.00 800.00 0.00 50,050.00 60,000.00 60,000.00 60,000.00 0.00 103,130.00 0.00 0.00 0.00 0.00 0.00 93,100.00 93,100.00 0.00 (93,100.00) 0.00 2,100.00 2,100.00 2,100.00 0.00 0.00 1,100.00 1,100.00 1,100.00 0.00 2,500.00 3,000.00 3,000.00 3,000.00 0.00 50,000.00 50,000.00 50,000.00 50,000.00 0.00 2,404.50 0.00 0.00 0.00 0.00 272,449.06 232,800.00 232,800.00 127,500.00 (105,300.00) 122,905.93 0.00 0.00 0.00 0.00 122,905.93 0.00 0.00 0.00 0.00 21,996.00 62,400.00 62,400.00 25,200.00 (37,200.00) 14,604.00 12,600.00 12,600.00 23,100.00 10,500.00 36,600.00 75,000.00 75,000.00 48,300.00 (26,700.00) 3001 - Community Resources Administration Totals: 974,951.46 832,200.00 836,300.00 712,200.00 (124,100.00) 176 40 Department : 3001- Community Resources Administration 101-3001-50101 Permanent Full Time 348,700.00 100%- Community Resources Director 100% - Public Safety Manager 100% - Administrative Technician 50%- Community Resources Manager 101-3001-50102 Salaries - Part Time 9,400.00 Part -Time Office Assistant 101-3001-60320 Travel & Training 7,500.00 CA Parks and Recreation Society Local and Regional Training 101-3001-60420 Operating Supplies 800.00 101-3001-98110 Information Tech Charges 25,200.00 177 41 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1004 - Human Resources Salaries and Benefits 101-1004-50101 Permanent Full Time 145,895.58 153,800.00 153,800.00 153,200.00 (600.00) 101-1004-50102 Salaries - Part Time 0.00 0.00 0.00 9,400.00 9,400.00 101-1004-50150 Other Compensation 300.00 500.00 500.00 0.00 (500.00) 101-1004-50200 PERS-City Portion 24,779.46 23,600.00 23,600.00 25,500.00 1,900.00 101-1004-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-1004-50221 Medical Insurance 17,369.36 32,900.00 34,900.00 36,400.00 1,500.00 101-1004-50222 Vision Insurance 281.44 0.00 0.00 0.00 0.00 101-1004-50223 Dental Insurance 1,900.48 0.00 0.00 0.00 0.00 101-1004-50224 Life Insurance 97.99 0.00 0.00 0.00 0.00 101-1004-50225 Long Term Disability 913.93 1,800.00 1,800.00 1,900.00 100.00 101-1004-50230 Workers Comp Insurance 3,000.00 5,700.00 5,700.00 5,900.00 200.00 101-1004-50240 Social Security -Medicare 2,151.78 2,700.00 2,700.00 3,000.00 300.00 101-1004-50243 Employer Share/Retired Medical 20,885.00 0.00 0.00 0.00 0.00 101-1004-50244 State Unemployment Insurance 9,843.00 25,000.00 25,000.00 25,000.00 0.00 101-1004-50252 Fitness Membership Reimbursement 705.00 0.00 0.00 3,000.00 3,000.00 101-1004-50300 Employee Recognition 2,520.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 230,643.02 246,100.00 248,100.00 263,400.00 15,300.00 Contract Services 101-1004-60103 Professional Services 1,325.00 54,000.00 54,000.00 90,000.00 36,000.00 101-1004-60104 Consultants 22,196.98 15,100.00 15,100.00 9,800.00 (5,300.00) 101-1004-60125 Temporary Agency Services 7,493.85 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 31,015.83 69,100.00 69,100.00 99,800.00 30,700.00 Maintenance & Operations 101-1004-51701 Standzd. Recruitment Tests 2,250.00 0.00 0.00 0.00 0.00 101-1004-60129 Recruiting/Pre-Employment 0.00 0.00 0.00 30,000.00 30,000.00 101-1004-60320 Travel & Training 2,098.39 11,600.00 11,800.00 10,000.00 (1,800.00) 101-1004-60321 Training & Education 630.46 0.00 0.00 0.00 0.00 101-1004-60322 Training & Education/MOU 6,609.54 17,200.00 17,200.00 20,000.00 2,800.00 101-1004-60330 Mileage Reimbursement 0.00 200.00 0.00 0.00 0.00 101-1004-60340 Employee Recognition Awards 7,086.26 7,000.00 7,000.00 7,500.00 500.00 101-1004-60351 Membership Dues 2,761.00 4,900.00 4,900.00 5,500.00 600.00 101-1004-60352 Subscriptions & Publications 442.37 300.00 300.00 300.00 0.00 101-1004-60400 Office Supplies 1,244.36 1,300.00 1,300.00 2,000.00 700.00 101-1004-60410 Printing 0.00 1,600.00 1,600.00 600.00 (1,000.00) 101-1004-60420 Operating Supplies 8.69 1,000.00 1,000.00 1,000.00 0.00 101-1004-60450 Advertising 1,966.45 6,000.00 6,000.00 6,000.00 0.00 62 - Maintenance & Operations Totals: 25,097.52 51,100.00 51,100.00 82,900.00 31,800.00 Internal Service Charges 101-1004-98110 Information Tech Charges 12,096.00 15,700.00 15,700.00 16,800.00 1,100.00 101-1004-98140 Facility & Fleet Maintenance 3,600.00 3,100.00 3,100.00 0.00 (3,100.00) 69 - Internal Service Charges Totals: 15,696.00 18,800.00 18,800.00 16,800.00 (2,000.00) 1004 - Human Resources Totals: 302,452.37 385,100.00 387,100.00 462,900.00 75,800.00 178 42 Department : 1004 - Human Resources 101-1004-50101 Permanent Full Time 153,200.00 100%- Human Resources Analyst (2) 101-1004-50102 Salaries - Part Time 9,400.00 101-1004-60103 Professional Services 90,000.00 Professional Staff Development Increase in 2017/18 due to rising costs after a request for proposals was completed in 2016/17. 101-1004-60104 Consultants 9,800.00 EAP - Wellness Works IRC - Background checks TASC - Admin fee CalPERS - Monthly Medical Prem-Admin fees 101-1004-60129 Recruiting/Pre-Employment 30,000.00 101-1004-60320 Travel & Training 10,000.00 101-1004-60340 Employee Recognition Awards 7,500.00 101-1004-60351 Membership Dues 5,500.00 Society of HR Management (SHRM) Professionals in HR Association (PIHRA) International Public Management Association for HR (IPMA-HR) World at Work (WOW) CV Employment Relations Consortium 101-1004-60352 Subscriptions & Publications 300.00 Labor Law Compliance Posters 101-1004-60410 Printing 600.00 Personnel Forms On -Boarding for New Employees Miscellaneous 101-1004-60420 Operating Supplies 1,000.00 101-1004-60450 Advertising 6,000.00 101-1004-98110 Information Tech Charges 16,800.00 179 43 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 2001- Police Contract Services 101-2001-36280 Booking Fees 52,219.74 0.00 0.00 0.00 0.00 101-2001-36310 Blood/Alcohol Testing 13,673.00 0.00 0.00 0.00 0.00 101-2001-60109 LQ Police Volunteers 7,758.92 10,000.00 10,000.00 10,000.00 0.00 101-2001-60161 Sheriff - Patrol 7,999,229.76 8,245,000.00 8,245,000.00 9,130,000.00 885,000.00 101-2001-60162 Patrol Deputy Overtime 203,573.48 270,000.00 270,000.00 217,000.00 (53,000.00) 101-2001-60163 Target Team 1,993,204.20 2,203,000.00 2,203,000.00 2,465,000.00 262,000.00 101-2001-60164 Community Services Officer 634,157.44 653,000.00 653,000.00 757,000.00 104,000.00 101-2001-60166 Gang Task Force 150,993.05 163,600.00 163,600.00 176,000.00 12,400.00 101-2001-60167 Narcotics Task Force 152,507.30 163,600.00 163,600.00 176,000.00 12,400.00 101-2001-60168 School Officer 216,876.98 0.00 0.00 255,000.00 255,000.00 101-2001-60169 Motor Officer 1,069,246.38 1,202,000.00 1,202,000.00 1,327,000.00 125,000.00 101-2001-60170 Dedicated Sargeant 400,750.20 444,000.00 444,000.00 502,000.00 58,000.00 101-2001-60171 Dedicated Lieutenant 235,446.75 263,000.00 263,000.00 287,000.00 24,000.00 101-2001-60172 Sheriff -Mileage 454,559.85 430,000.00 460,000.00 490,000.00 30,000.00 101-2001-60173 Booking Fees 0.00 24,000.00 50,000.00 20,000.00 (30,000.00) 101-2001-60174 Blood/Alcohol Testing 120.00 21,400.00 21,400.00 21,400.00 0.00 101-2001-60175 Special Enforcement Funds 39,866.91 165,000.00 271,000.00 158,000.00 (113,000.00) 101-2001-60176 Sheriff - Other 407,351.41 367,700.00 367,700.00 420,000.00 52,300.00 101-2001-60178 COPS Robbery Prevention 0.00 0.00 0.00 44,000.00 44,000.00 101-2001-60179 COPS Burglary/Theft Prevention 0.00 0.00 0.00 55,000.00 55,000.00 101-2001-60193 Sexual Assault Exam Fees 5,940.00 6,000.00 6,000.00 7,000.00 1,000.00 60 - Contract Services Totals: 14,037,475.37 14,631,300.00 14,793,300.00 16,517,400.00 1,724,100.00 Maintenance & Operations 101-2001-60420 Operating Supplies 2,377.88 2,500.00 2,500.00 9,700.00 7,200.00 62 - Maintenance & Operations Totals: 2,377.88 2,500.00 2,500.00 9,700.00 7,200.00 Utilities 101-2001-61300 Utilities -Telephone 6,662.14 6,500.00 6,500.00 14,000.00 7,500.00 66 -Utilities Totals: 6,662.14 6,500.00 6,500.00 14,000.00 7,500.00 Capital Expenses 101-2001-71031 Vehicles 4,440.70 0.00 0.00 0.00 0.00 68 - Capital Expenses Totals: 4,440.70 0.00 0.00 0.00 0.00 Internal Service Charges 101-2001-98110 Information Tech Charges 0.00 0.00 0.00 5,000.00 5,000.00 101-2001-98140 Facility & Fleet Maintenance 35,004.00 30,100.00 30,100.00 20,000.00 (10,100.00) 69 - Internal Service Charges Totals: 35,004.00 30,100.00 30,100.00 25,000.00 (5,100.00) 2001 - Police Totals: 14,085,960.09 14,670,400.00 14,832,400.00 16,566,100.00 1,733,700.00 180 44 Department : 2001 - Police 101-2001-60161 Sheriff - Patrol 9,130,000.00 Estimated increases for Police Services in FY 2017/18 are attributed rising labor costs. 101-2001-60162 Patrol Deputy Overtime 217,000.00 101-2001-60163 Target Team 2,465,000.00 101-2001-60164 Community Services Officer 757,000.00 101-2001-60166 Gang Task Force 176,000.00 101-2001-60167 Narcotics Task Force 176,000.00 101-2001-60168 School Officer 255,000.00 101-2001-60169 Motor Officer 1,327,000.00 101-2001-60170 Dedicated Sargeant 502,000.00 101-2001-60171 Dedicated Lieutenant 287,000.00 101-2001-60172 Sheriff - Mileage 490,000.00 101-2001-60173 Booking Fees 20,000.00 101-2001-60174 Blood/Alcohol Testing 21,400.00 101-2001-60175 Special Enforcement Funds 158,000.00 101-2001-60176 Sheriff - Other 420,000.00 101-2001-60193 Sexual Assault Exam Fees 7,000.00 101-2001-60420 Operating Supplies 9,700.00 1O1-2001-98110 Information Tech Charges 5,000.00 181 45 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 2002 - Fire Contract Services 101-2002-60103 Professional Services 0.00 2,000.00 22,000.00 2,000.00 (20,000.00) 101-2002-60107 Instructors 598.00 2,000.00 2,000.00 2,000.00 0.00 101-2002-60110 Volunteers - Fire 231.85 1,000.00 1,000.00 2,500.00 1,500.00 101-2002-60112 Landscape Contract 7,950.00 14,600.00 14,600.00 16,000.00 1,400.00 101-2002-60116 Pest Control 2,124.00 3,000.00 3,000.00 3,000.00 0.00 101-2002-60123 Security & Alarm 5,697.22 5,300.00 5,300.00 7,000.00 1,700.00 101-2002-60139 Fire Service Costs 5,025,341.99 6,000,000.00 6,030,000.00 6,170,000.00 140,000.00 101-2002-60140 MOU - Indio Ladder Truck 185,322.44 203,000.00 203,000.00 223,000.00 20,000.00 101-2002-60525 Career Builder 0.00 110,000.00 110,000.00 60,000.00 (50,000.00) 60 - Contract Services Totals: 5,227,265.50 6,340,900.00 6,390,900.00 6,485,500.00 94,600.00 Maintenance & Operations 101-2002-60320 Travel & Training 2,458.23 6,000.00 6,000.00 6,000.00 0.00 101-2002-60351 Membership Dues 40.00 300.00 300.00 300.00 0.00 101-2002-60406 Disaster Prep Supplies 9,586.98 7,200.00 7,200.00 7,200.00 0.00 101-2002-60410 Printing 560.54 500.00 500.00 500.00 0.00 101-2002-60447 Earthquake/Flood 7,590.00 0.00 0.00 0.00 0.00 101-2002-60545 Small Tools & Equipment 780.43 2,500.00 2,500.00 2,500.00 0.00 101-2002-60670 Fire Station 43,761.16 42,600.00 52,600.00 75,000.00 22,400.00 101-2002-60671 Repair & Maintenance - EOC 7,009.50 10,000.00 10,000.00 10,000.00 0.00 62 - Maintenance & Operations Totals: 71,786.84 69,100.00 79,100.00 101,500.00 22,400.00 Utilities 101-2002-61100 Utilities - Gas 1,875.96 2,000.00 2,000.00 2,000.00 0.00 101-2002-61101 Utilities - Electricity 19,074.25 22,000.00 22,000.00 28,000.00 6,000.00 101-2002-61200 Utilities - Water 11,346.69 13,800.00 13,800.00 18,000.00 4,200.00 101-2002-61300 Utilities -Telephone 2,169.96 15,000.00 15,000.00 15,000.00 0.00 101-2002-61304 Mobile/Cell Phones 1,890.03 2,000.00 2,000.00 5,000.00 3,000.00 101-2002-61400 Utilities - Cable 1,115.92 0.00 0.00 4,000.00 4,000.00 66 -Utilities Totals: 37,472.81 54,800.00 54,800.00 72,000.00 17,200.00 Capital Expenses 101-2002-80101 Machinery & Equipment 19,850.75 14,500.00 14,500.00 15,000.00 500.00 68 - Capital Expenses Totals: 19,850.75 14,500.00 14,500.00 15,000.00 500.00 Internal Service Charges 101-2002-91843 Property & Crime Insurance 2,900.04 2,900.00 2,900.00 4,000.00 1,100.00 101-2002-91844 Earthquake Insurance 11,400.00 11,400.00 11,400.00 11,000.00 (400.00) 101-2002-98110 Information Tech Charges 9,504.00 15,700.00 15,700.00 16,000.00 300.00 101-2002-98140 Facility & Fleet Maintenance 25,500.00 22,000.00 22,000.00 25,000.00 3,000.00 69 - Internal Service Charges Totals: 49,304.04 52,000.00 52,000.00 56,000.00 4,000.00 2002 - Fire Totals: 5,405,679.94 6,531,300.00 6,591,300.00 6,730,000.00 138,700.00 182 46 Department : 2002 -Fire 101-2002-60103 Professional Services 2,000.00 Fire Abatement 101-2002-60107 Instructors 2,000.00 101-2002-60116 Pest Control 3,000.00 101-2002-60139 Fire Service Costs 6,170,000.00 Captain Medic Engineers Engineers Fire Fighter II - Medics Fire Fighter II Fire Safety Specialist Overhead/Administration & Direct Operating Expenses Medic Unit Operating Costs Fires Fnpina Ranlaramant Charaac 101-2002-60320 Travel & Training 6,000.00 101-2002-60351 Membership Dues 300.00 101-2002-60410 Printing 500.00 101-2002-60670 Fire Station 75,000.00 1O1-2002-98110 Information Tech Charges 16,000.00 183 47 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 3002 - Wellness Center Operations Salaries and Benefits 101-3002-50101 Permanent Full Time 155,037.17 219,000.00 219,000.00 233,800.00 14,800.00 101-3002-50102 Salaries - Part Time 64,739.31 98,000.00 88,000.00 139,100.00 51,100.00 101-3002-50150 Other Compensation 1,084.00 1,500.00 1,500.00 1,500.00 0.00 101-3002-50200 PERS-City Portion 24,530.48 35,700.00 35,700.00 43,500.00 7,800.00 101-3002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3002-50221 Medical Insurance 24,784.43 65,800.00 69,900.00 72,800.00 2,900.00 101-3002-50222 Vision Insurance 581.75 0.00 0.00 0.00 0.00 101-3002-50223 Dental Insurance 2,957.48 0.00 0.00 0.00 0.00 101-3002-50224 Life Insurance 200.24 0.00 0.00 0.00 0.00 101-3002-50225 Long Term Disability 1,317.23 2,400.00 2,400.00 2,600.00 200.00 101-3002-50230 Workers Comp Insurance 8,499.96 7,200.00 7,200.00 5,900.00 (1,300.00) 101-3002-50240 Social Security -Medicare 3,209.52 10,700.00 10,700.00 14,000.00 3,300.00 101-3002-50241 Social Security -FICA 4,013.97 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 290,955.54 440,400.00 434,500.00 513,300.00 78,800.00 Contract Services 101-3002-60103 Professional Services 0.00 4,300.00 4,300.00 4,300.00 0.00 101-3002-60107 Instructors 35,400.60 80,000.00 80,000.00 80,000.00 0.00 101-3002-60108 Technical 2,500.00 3,000.00 3,000.00 3,000.00 0.00 101-3002-60116 Pest Control 745.06 0.00 0.00 0.00 0.00 101-3002-60123 Security & Alarm 4,309.96 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 42,955.62 87,300.00 87,300.00 87,300.00 0.00 Maintenance & Operations 101-3002-60115 Janitorial 23,791.10 0.00 0.00 0.00 0.00 101-3002-60157 Rental Expense 0.00 0.00 0.00 5,000.00 5,000.00 101-3002-60320 Travel & Training 90.00 0.00 0.00 0.00 0.00 101-3002-60351 Membership Dues 1,037.42 7,400.00 7,400.00 7,400.00 0.00 101-3002-60352 Subscriptions & Publications 354.40 500.00 500.00 500.00 0.00 101-3002-60400 Office Supplies 1,863.90 2,000.00 2,000.00 3,000.00 1,000.00 101-3002-60420 Operating Supplies 29,490.42 34,000.00 34,000.00 45,000.00 11,000.00 101-3002-60432 Small Tools/Equipment 10,245.30 1,000.00 1,000.00 1,000.00 0.00 101-3002-60667 HVAC 2,731.85 0.00 0.00 0.00 0.00 101-3002-60691 Repair & Maintenance 4,512.22 0.00 0.00 0.00 0.00 101-3002-60692 Maint.-Fire Extinguishers 551.89 0.00 0.00 0.00 0.00 62 - Maintenance & Operations Totals: 74,668.50 44,900.00 44,900.00 61,900.00 17,000.00 Utilities 101-3002-61100 Utilities - Gas 1,504.02 0.00 0.00 0.00 0.00 101-3002-61101 Utilities - Electricity 27,102.73 0.00 0.00 0.00 0.00 101-3002-61200 Water - Inside 2,726.27 0.00 0.00 0.00 0.00 66 - Utilities Totals: 31,333.02 0.00 0.00 0.00 0.00 Internal Service Charges 101-3002-98110 Information Tech Charges 22,704.00 31,400.00 31,400.00 16,800.00 (14,600.00) 101-3002-98140 Facility & Fleet Maintenance 9,996.00 8,600.00 8,600.00 0.00 (8,600.00) 69 - Internal Service Charges Totals: 32,700.00 40,000.00 40,000.00 16,800.00 (23,200.00) 3002 - Wellness Center Operations Totals: 472,612.68 612,600.00 606,700.00 679,300.00 72,600.00 184 48 Department : 3002 - Wellness Center Operations 101-3002-50101 Permanent Full Time 233,800.00 100%- Community Programs & Wellness Supervisor 100%- Community Resources Coordinator (2) 100% - Office Assistant 101-3002-50102 Salaries - Part Time 139,100.00 Recreational Leader (12) 101-3002-60103 Professional Services 4,300.00 101-3002-60107 Instructors 80,000.00 Budget is for instructors at the Wellness Center. 101-3002-60108 Technical 3,000.00 101-3002-60157 Rental Expense 5,000.00 101-3002-60351 Membership Dues 7,400.00 Motion Picture Licensing Corp National Council on Aging TechnoGym Apps 101-3002-60352 Subscriptions & Publications 500.00 Desert Sun Newspaper Wellness Publications 101-3002-60420 Operating Supplies 45,000.00 Community Luncheons Fitness Center Supplies General Supplies Health Fair 101-3002-98110 Information Tech Charges 16,800.00 Amount 500.00 100.00 6,800.00 Amount 300.00 200.00 Amount 14,000.00 26,000.00 3,000.00 2,000.00 49 185 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 3003 - Recreation Programs & Special Events Salaries and Benefits 101-3003-50101 Permanent Full Time 50,081.45 0.00 0.00 51,200.00 51,200.00 101-3003-50102 Salaries - Part Time 61,226.80 53,000.00 53,000.00 34,300.00 (18,700.00) 101-3003-50150 Other Compensation 380.00 0.00 0.00 500.00 500.00 101-3003-50200 PERS-City Portion 10,162.64 0.00 0.00 3,300.00 3,300.00 101-3003-50210 PERS-Survivor Benefits 0.00 0.00 0.00 100.00 100.00 101-3003-50221 Medical Insurance 9,264.55 0.00 0.00 18,200.00 18,200.00 101-3003-50222 Vision Insurance 187.46 0.00 0.00 0.00 0.00 101-3003-50223 Dental Insurance 527.81 0.00 0.00 0.00 0.00 101-3003-50224 Life Insurance 62.91 0.00 0.00 0.00 0.00 101-3003-50225 Long Term Disability 421.80 0.00 0.00 0.00 0.00 101-3003-50230 Workers Comp Insurance 9,399.96 4,900.00 4,900.00 8,900.00 4,000.00 101-3003-50240 Social Security -Medicare 1,612.30 4,100.00 4,100.00 3,400.00 (700.00) 101-3003-50241 Social Security -FICA 3,790.76 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 147,118.44 62,000.00 62,000.00 119,900.00 57,900.00 Contract Services 101-3003-60107 Instructors 46,114.88 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 46,114.88 0.00 0.00 0.00 0.00 Maintenance & Operations 101-3003-60122 Credit Card Fees 6,450.17 5,200.00 5,200.00 6,000.00 800.00 101-3003-60149 Special Events 16,135.30 20,000.00 21,000.00 46,000.00 25,000.00 101-3003-60157 Rental Expense 2,716.00 2,500.00 2,500.00 2,400.00 (100.00) 101-3003-60320 Travel & Training 275.00 0.00 0.00 0.00 0.00 101-3003-60351 Membership Dues 0.00 0.00 0.00 2,400.00 2,400.00 101-3003-60400 Office Supplies 72.84 0.00 0.00 0.00 0.00 101-3003-60420 Operating Supplies 5,731.56 11,500.00 12,000.00 11,500.00 (500.00) 62 - Maintenance & Operations Totals: 31,380.87 39,200.00 40,700.00 68,300.00 27,600.00 Internal Service Charges 101-3003-98110 Information Tech Charges 101-3003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals: 7,596.00 31,400.00 1,800.00 1,600.00 31,400.00 25,200.00 (6,200.00) 1,600.00 11, 600.00 10, 000.00 9,396.00 33,000.00 33,000.00 36,800.00 3,800.00 3003 - Recreation Programs & Special Events Totals: 234,010.19 134,200.00 135,700.00 225,000.00 89,300.00 186 50 Department : 3003 - Recreation Programs & Special Events 101-3003-50101 Permanent Full Time 51,200.00 100%- Management Assistant Increase in FY 2017/18 due to reallocating Management Assistant from Marketing (3007) department. 101-3003-50102 Salaries - Part Time 34,300.00 Senior Recreational Leaders (3) 101-3003-60149 Special Events 46,000.00 Amount Brew in LQ 25,000.00 Community Picnic 5,000.00 Egg Hunt 1,500.00 Golf Tour and Banquet 2,500.00 Outdoor Movies 3,000.00 Tree Lighting 4,500.00 Veteran's Day 2,000.00 YMCA Partner Events 2,500.00 101-3003-60157 Rental Expense 2,400.00 101-3003-60351 Membership Dues 2,400.00 101-3003-60420 Operating Supplies 11,500.00 Amount Athletic Programs 4,500.00 Event Supplies and Equipment 5,000.00 Staff Supplies 2,000.00 101-3003-98110 Information Tech Charges 25,200.00 187 51 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6004 - Code Compliance/Animal Control Salaries and Benefits 101-6004-50101 Permanent Full Time 384,012.45 384,100.00 384,100.00 396,300.00 12,200.00 101-6004-50105 Salaries - Overtime 0.00 4,000.00 4,000.00 4,400.00 400.00 101-6004-50200 PERS-City Portion 66,139.9S 79,800.00 79,800.00 9S,000.00 15,200.00 101-6004-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6004-50221 Medical Insurance 62,683.72 98,700.00 104,800.00 109,100.00 4,300.00 101-6004-50222 Vision Insurance 1,067.61 0.00 0.00 0.00 0.00 101-6004-50223 Dental Insurance 5,859.77 0.00 0.00 0.00 0.00 101-6004-50224 Life Insurance 459.32 0.00 0.00 0.00 0.00 101-6004-50225 Long Term Disability 3,277.03 4,200.00 4,200.00 4,300.00 100.00 101-6004-50230 Workers Comp Insurance 9,399.96 12,000.00 12,000.00 17,700.00 5,700.00 101-6004-50240 Social Security -Medicare 5,721.43 5,600.00 5,600.00 5,800.00 200.00 101-6004-50300 Employee Recognition 8,400.00 0.00 20,000.00 0.00 (20,000.00) 50 - Salaries and Benefits Totals: 547,021.24 588,600.00 614,700.00 632,800.00 18,100.00 Contract Services 101-6004-60108 Technical 69.00 1,000.00 1,000.00 1,000.00 0.00 101-6004-60111 Administrative Citation Services 31,114.83 30,000.00 30,000.00 30,000.00 0.00 101-6004-60119 Vehicle Abatement 0.00 1,000.00 1,000.00 1,000.00 0.00 101-6004-60120 Lot Cleaning 3,448.00 5,500.00 5,500.00 10,000.00 4,500.00 101-6004-60125 Temporary Agency Services 0.00 0.00 0.00 40,000.00 40,000.00 101-6004-60194 Veterinary Service 118.05 500.00 500.00 14,000.00 13,500.00 101-6004-60197 Animal Shelter Contract Service 126,211.22 252,000.00 242,000.00 190,000.00 (52,000.00) 101-6004-61190 Admin Citation Services 148.00 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 161,109.10 290,000.00 280,000.00 286,000.00 6,000.00 Maintenance & Operations 101-6004-60121 Low -Income Housing Grants 0.00 7,500.00 7,500.00 7,500.00 0.00 101-6004-60130 Resident Assistance Program 0.00 0.00 0.00 2,000.00 2,000.00 101-6004-60320 Travel & Training 1,014.73 2,000.00 2,000.00 2,000.00 0.00 101-6004-60351 Membership Dues 425.00 700.00 700.00 700.00 0.00 101-6004-60400 Office Supplies 870.77 0.00 0.00 0.00 0.00 101-6004-60410 Printing 1,023.64 1,000.00 1,000.00 3,000.00 2,000.00 101-6004-60425 Supplies - Field 252.32 800.00 800.00 5,000.00 4,200.00 101-6004-60551 Rabies Booster/County Health 0.00 500.00 500.00 500.00 0.00 101-6004-60690 Uniforms 2,247.02 2,500.00 2,500.00 5,000.00 2,500.00 62 - Maintenance & Operations Totals: 5,833.48 15,000.00 15,000.00 25,700.00 10,700.00 Internal Service Charges 101-6004-98110 Information Tech Charges 37,896.00 47,100.00 47,100.00 50,300.00 3,200.00 101-6004-98140 Facility & Fleet Maintenance 70,596.00 60,800.00 60,800.00 80,800.00 20,000.00 69 - Internal Service Charges Totals: 108,492.00 107,900.00 107,900.00 131,100.00 23,200.00 6004 - Code Compliance/Animal Control Totals: 822,455.82 1,001,500.00 1,017,600.00 1,075,600.00 58,000.00 188 52 Department : 6004 - Code Compliance/Animal Control 101-6004-50101 Permanent Full Time 396,300.00 100%-Animal Control/Code Compliance Supervisor 100%-Animal Control/Code Compliance Officer (4) 100% - Office Assistant 101-6004-60108 Technical 1,000.00 101-6004-60111 Administrative Citation Services 30,000.00 101-6004-60125 Temporary Agency Services 40,000.00 To assist with analysis of rising public safety costs 101-6004-60320 Travel & Training 2,000.00 101-6004-60351 Membership Dues 700.00 101-6004-60410 Printing 3,000.00 101-6004-98110 Information Tech Charges 50,300.00 189 53 FACILITIES CITY OF LA QUINTA SUMMARY OF EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 3005 - Parks Maintenance 1,445,249.85 1,694,900.00 1,718,500.00 1,582,300.00 (136,200.00) Salaries and Benefits 138,760.58 353,000.00 356,600.00 426,400.00 69,800.00 Contract Services 396,397.50 403,300.00 423,300.00 427,000.00 3,700.00 Maintenance & Operations 141,384.28 139,600.00 139,600.00 137,600.00 (2,000.00) Utilities 211,607.49 235,100.00 235,100.00 223,100.00 (12,000.00) Internal Service Charges 557,100.00 563,900.00 563,900.00 368,200.00 (195,700.00) 3008 - Public Buildings 1,120,889.49 1,409,500.00 1,413,100.00 1,601,100.00 188,000.00 Salaries and Benefits 182,446.30 337,700.00 341,300.00 400,800.00 59,500.00 Contract Services 75,203.07 108,600.00 90,600.00 118,000.00 27,400.00 Maintenance & Operations 725,189.58 773,800.00 773,800.00 834,900.00 61,100.00 Utilities 97,762.47 119,900.00 119,900.00 129,000.00 9,100.00 Capital Expenses 6,796.07 18,000.00 36,000.00 0.00 (36,000.00) Internal Service Charges 33,492.00 51,500.00 51,500.00 118,400.00 66,900.00 7003 - Streets 540.47 0.00 0.00 8,600.00 8,600.00 Salaries and Benefits 440.47 0.00 0.00 0.00 0.00 Maintenance & Operations 100.00 0.00 0.00 8,600.00 8,600.00 FACILITIES TOTAL 2,566,679.81 3,104,400.00 3,131,600.00 3,192,000.00 60,400.00 190 54 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 3005 - Parks Maintenance Salaries and Benefits 101-3005-50101 Permanent Full Time 90,767.77 232,300.00 232,300.00 268,400.00 36,100.00 101-3005-50105 Salaries - Overtime 0.00 0.00 0.00 800.00 800.00 101-3005-50106 Standby 1,650.00 2,600.00 2,600.00 4,900.00 2,300.00 101-3005-50107 Standby Overtime 2,233.03 3,000.00 3,000.00 5,200.00 2,200.00 101-3005-50150 Other Compensation 8.00 500.00 500.00 500.00 0.00 101-3005-50200 PERS-City Portion 15,439.58 42,300.00 42,300.00 57,000.00 14,700.00 101-3005-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3005-50221 Medical Insurance 20,152.99 58,900.00 62,500.00 70,900.00 8,400.00 101-3005-50222 Vision Insurance 415.87 0.00 0.00 0.00 0.00 101-3005-50223 Dental Insurance 1,948.74 0.00 0.00 0.00 0.00 101-3005-50224 Life Insurance 101.85 0.00 0.00 0.00 0.00 101-3005-50225 Long Term Disability 740.33 2,600.00 2,600.00 2,900.00 300.00 101-3005-50230 Workers Comp Insurance 1,800.00 7,300.00 7,300.00 11,800.00 4,500.00 101-3005-50240 Social Security -Medicare 1,402.42 3,400.00 3,400.00 3,900.00 500.00 101-3005-50300 Employee Recognition 2,100.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 138.760.58 353.000.00 356.600.00 426.400.00 69.800.00 Contract Services 101-3005-60104 Consultants 24,616.00 25,000.00 45,000.00 25,000.00 (20,000.00) 101-3005-60108 Technical 342,719.68 358,300.00 358,300.00 382,000.00 23,700.00 101-3005-60113 Landscape Improvements 15,846.82 20,000.00 20,000.00 20,000.00 0.00 101-3005-60115 Janitorial 12,630.00 0.00 0.00 0.00 0.00 101-3005-60123 Security & Alarm 585.00 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 396,397.50 403,300.00 423,300.00 427,000.00 3,700.00 Maintenance & Operations 101-3005-60117 Civic Center Lake Maintenance 33,619.43 15,000.00 15,000.00 15,000.00 0.00 101-3005-60124 Security - Sports Complex 249.70 0.00 0.00 0.00 0.00 101-3005-60136 Lighting Service 0.00 1,000.00 1,000.00 1,000.00 0.00 101-3005-60184 Fritz Burns Park 0.00 35,000.00 35,000.00 35,000.00 0.00 101-3005-60320 Travel & Training 310.00 4,000.00 4,000.00 5,000.00 1,000.00 101-3005-60351 Membership Dues 0.00 2,100.00 2,100.00 2,100.00 0.00 101-3005-60400 Office Supplies 0.00 1,000.00 1,000.00 2,000.00 1,000.00 101-3005-60420 Operating Supplies 16.53 0.00 0.00 0.00 0.00 101-3005-60423 Supplies -Graffiti 11,378.27 20,000.00 20,000.00 20,000.00 0.00 101-3005-60424 Materials - Irrigation & Light Repair 65,921.44 50,000.00 50,000.00 50,000.00 0.00 101-3005-60427 Safety Gear 0.00 0.00 0.00 1,000.00 1,000.00 101-3005-60432 Small Tools/Equipment 0.00 1,500.00 1,500.00 1,500.00 0.00 101-3005-60554 LQ Park Building 24,020.52 5,000.00 5,000.00 0.00 (5,000.00) 101-3005-60555 Sports Complex Building 3,239.35 0.00 0.00 0.00 0.00 101-3005-60557 Tree Maintenance 2,629.04 4,000.00 4,000.00 4,000.00 0.00 101-3005-60690 Uniforms 0.00 1,000.00 1,000.00 1,000.00 0.00 62 - Maintenance & Operations Totals: 141,384.28 139,600.00 139,600.00 137,600.00 (2,000.00) Utilities 101-3005-61102 Utilities - Electric - Monticello Park 152.99 200.00 200.00 200.00 0.00 101-3005-61103 Utilities - Electric - Civic Center Park 28,130.46 30,000.00 30,000.00 30,000.00 0.00 101-3005-61104 Utilities - Electric - Pioneer Park 492.31 600.00 600.00 600.00 0.00 101-3005-61105 Utilities - Electric - Fritz Burns Park 14,502.36 15,000.00 15,000.00 15,000.00 0.00 101-3005-61106 Utilities - Electric - Sports Complex 32,684.52 30,000.00 30,000.00 30,000.00 0.00 101-3005-61108 Utilities - Electric - Colonel Paige 5,272.60 5,000.00 5,000.00 5,000.00 0.00 101-3005-61109 Utilities - Electric - Community Park 33,717.25 30,000.00 30,000.00 30,000.00 0.00 101-3005-61110 Utilities - Electric - Adams Park 777.67 1,000.00 1,000.00 1,000.00 0.00 101-3005-61111 Utilities - Electric - Velasco Park 195.33 300.00 300.00 300.00 0.00 101-3005-61113 Utilities - Electric - Eisenhower Park 261.76 300.00 300.00 300.00 0.00 101-3005-61114 Utilities - Electric - Desert Pride 156.53 200.00 200.00 200.00 0.00 101-3005-61201 Utilities - Water -Monticello Park 10,683.08 15,400.00 15,400.00 12,000.00 (3,400.00) 101-3005-61202 Utilities - Water - Civic Center Park 21,722.74 24,200.00 24,200.00 24,000.00 (200.00) 101-3005-61203 Utilities - Water -Eisenhower Park 921.32 1,100.00 1,100.00 1,000.00 (100.00) 101-3005-61204 Utilities - Water -Fritz Burns park 8,446.35 8,800.00 8,800.00 8,000.00 (800.00) 101-3005-61205 Utilities - Water -Velasco Park 580.20 700.00 700.00 700.00 0.00 101-3005-61206 Utilities - Water -Desert Pride 1,988.86 2,200.00 2,200.00 3,000.00 800.00 191 55 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 101-3005-61207 Utilities - Water -Pioneer Park 4,751.72 6,600.00 6,600.00 6,000.00 (600.00) 101-3005-61208 Utilities - Water -Seasons Park 247.20 300.00 300.00 300.00 0.00 101-3005-61209 Utilities - Water -Community Park 40,794.05 49,500.00 49,500.00 50,000.00 500.00 101-3005-61210 Utilities - Water -Adams Park 4,734.62 13,200.00 13,200.00 5,000.00 (8,200.00) 101-3005-61303 Phone - Sports Complex 393.57 500.00 500.00 500.00 0.00 66 - Utilities Totals: 211,607.49 235,100.00 235,100.00 223,100.00 (12,000.00) Internal Service Charges 101-3005-98110 Information Tech Charges 7,404.00 28,100.00 28,100.00 33,600.00 5,500.00 101-3005-98130 Park Equipment Maintenance 547,296.00 533,700.00 533,700.00 300,000.00 (233,700.00) 101-3005-98140 Facility & Fleet Maintenance 2,400.00 2,100.00 2,100.00 34,600.00 32,500.00 69 - Internal Service Charges Totals: 557,100.00 563,900.00 563,900.00 368,200.00 (195,700.00) 3005 - Parks Maintenance Totals: 1,445,249.85 1,694,900.00 1,718,500.00 1,582,300.00 (136,200.00) 192 56 Department : 3005 - Parks Maintenance 101-3005-50101 Permanent Full Time 268,400.00 100%- Parks Superintendent 100%- Parks Foreman 100%- Parks Worker 1 50% - Administrative Technician 40%- Facilities Director Increase in FY 2017/18 due to reallocating additional 17% of Administrative Technician and additional 15%of Facilities Director. 101-3005-60104 Consultants 25,000.00 101-3005-60108 Technical 382,000.00 Amount Adams Park 30,720.00 CIP Increase 23,700.00 City Hall 29,700.00 Civic Center Campus 30,420.00 Colonel Mitchell Paige 8,880.00 Cove Oasis Trailhead 7,140.00 Desert Pride Park 20,100.00 Eisenhower Park 9,120.00 Fred Wolff Nature Preserve 12960.00 Fritz Burns Park 51:300.00 La Fonda Park 15,420.00 La Quinta Park 50,160.00 Monticello Park 16,140.00 Pioneer Park 22,740.00 Saguaro Park 9,240.00 Sports Complex 22,020.00 Velasco Park 6,700.00 Wellness Center 15,540.00 101-3005-60320 Travel & Training 5,000.00 Playground Certifications 101-3005-60351 Membership Dues 2,100.00 Amount CA Parks & Recreation Association (CPRS) 1,200.00 National Park & Recreation Assocation (NPRA) 700.00 SoCal Municipal Athletic Federation (SCMAF) 200.00 101-3005-98110 Information Tech Charges 33,600.00 193 57 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 3008 - Public Buildings Salaries and Benefits 101-3008-50101 Permanent Full Time 130,905.32 229,400.00 229,400.00 265,600.00 36,200.00 101-3008-50106 Standby 2,565.00 2,600.00 2,600.00 3,200.00 600.00 101-3008-50107 Standby Overtime 539.09 3,000.00 3,000.00 1,000.00 (2,000.00) 101-3008-50150 Other Compensation 368.00 0.00 0.00 600.00 600.00 101-3008-50200 PERS-City Portion 19,825.35 30,400.00 30,400.00 41,700.00 11,300.00 101-3008-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-3008-50221 Medical Insurance 19,045.34 59,100.00 62,700.00 70,100.00 7,400.00 101-3008-50222 Vision Insurance 286.89 0.00 0.00 0.00 0.00 101-3008-50223 Dental Insurance 1,280.35 0.00 0.00 0.00 0.00 101-3008-50224 Life Insurance 166.49 0.00 0.00 0.00 0.00 101-3008-50225 Long Term Disability 1,097.69 2,500.00 2,500.00 2,900.00 400.00 101-3008-50230 Workers Comp Insurance 4,400.04 7,200.00 7,200.00 11,800.00 4,600.00 101-3008-50240 Social Security -Medicare 1,966.74 3,400.00 3,400.00 3,800.00 400.00 50 - Salaries and Benefits Totals: 182,446.30 337,700.00 341,300.00 400,800.00 59,500.00 Contract Services 101-3008-60108 Technical 21,396.61 28,000.00 10,000.00 25,000.00 15,000.00 101-3008-60115 Janitorial 44,780.86 70,500.00 70,500.00 81,000.00 10,500.00 101-3008-60116 Pest Control 1,870.80 4,700.00 4,700.00 4,000.00 (700.00) 101-3008-60123 Security & Alarm 7,154.80 5,400.00 5,400.00 8,000.00 2,600.00 60 - Contract Services Totals: 75,203.07 108,600.00 90,600.00 118,000.00 27,400.00 Maintenance & Operations 101-3008-60320 Travel & Training 632.36 2,000.00 2,000.00 2,000.00 0.00 101-3008-60420 Operating Supplies 1,573.94 2,000.00 2,000.00 2,500.00 500.00 101-3008-60427 Safety Gear 0.00 0.00 0.00 1,000.00 1,000.00 101-3008-60432 Small Tools/Equipment 4,504.41 5,000.00 5,000.00 5,000.00 0.00 101-3008-60481 Office Supplies 0.00 0.00 0.00 1,000.00 1,000.00 101-3008-60664 Fire Extinguisher Service 0.00 800.00 800.00 1,000.00 200.00 101-3008-60665 Maint.-Other Equipment 21,991.82 30,000.00 20,000.00 25,000.00 5,000.00 101-3008-60667 HVAC 6,156.64 28,000.00 28,000.00 20,000.00 (8,000.00) 101-3008-60668 Fountains 1,150.00 1,000.00 1,000.00 0.00 (1,000.00) 101-3008-60690 Uniforms 621.68 1,000.00 1,000.00 1,000.00 0.00 101-3008-60691 Repair & Maintenance 15,484.13 33,000.00 43,000.00 30,000.00 (13,000.00) 101-3008-61702 Facility Rent 673,074.60 671,000.00 671,000.00 671,400.00 400.00 101-3008-91842 Liability Insurance & Claims 0.00 0.00 0.00 75,000.00 75,000.00 62 - Maintenance & Operations Totals: 725,189.58 773,800.00 773,800.00 834,900.00 61,100.00 Utilities 101-3008-61100 Utilities - Gas 3,957.96 6,500.00 6,500.00 5,000.00 (1,500.00) 101-3008-61101 Utilities - Electricity 91,937.47 109,000.00 109,000.00 120,000.00 11,000.00 101-3008-61200 Utilities - Water 1,867.04 4,400.00 4,400.00 4,000.00 (400.00) 66 - Utilities Totals: 97,762.47 119,900.00 119,900.00 129,000.00 9,100.00 Capital Expenses 101-3008-71021 Furniture 6,796.07 18,000.00 18,000.00 0.00 (18,000.00) 101-3008-80101 Machinery & Equipment 0.00 0.00 18,000.00 0.00 (18,000.00) 68 - Capital Expenses Totals: 6,796.07 18,000.00 36,000.00 0.00 (36,000.00) Internal Service Charges 101-3008-98110 Information Tech Charges 6,396.00 28,200.00 28,200.00 83,800.00 55,600.00 101-3008-98140 Facility & Fleet Maintenance 27,096.00 23,300.00 23,300.00 34,600.00 11,300.00 69 - Internal Service Charges Totals: 33,492.00 51,500.00 51,500.00 118,400.00 66,900.00 3008 - Public Buildings Totals: 1,120,889.49 1,409,500.00 1,413,100.00 1,601,100.00 188,000.00 194 58 Department : 3008 - Public Buildings 101-3008-50101 Permanent Full Time 265,600.00 100%- Facilities Maintenance Coordinator 100%- Facilities Worker I 100%- Building Superintendent 50% - Administrative Technician 40%- Facilities Director Increase in FY 2017/18 due to reallocation of additional 16% of Administrative Technician and additional 15%of Facilities Director. 101-3008-60108 Technical 25,000.00 101-3008-60115 Janitorial 81,000.00 101-3008-60116 101-3008-60320 101-3008-60420 101-3008-60667 101-3008-60691 101-3008-91842 101-3008-98110 City Hall Colonel Mitchell Paige Restroom Contract CIP Increases Fritz Burns Pool La Quinta Park Public Works Yard Snack Bars Sports Complex Wellness Center Pest Control City Hall Fritz Burns Pool La Quinta Park Public Works Office Sports Complex Wellness Center Travel & Training Operating Supplies HVAC City Hall Fire Station #32 Fritz Burns Pool La Quinta Park Public Works Office Sports Complex Wellness Center Repair & Maintenance City Hall Fire Station #32 Firtz Burns Pool La Quinta Park Public Works Office Sports Complex Wellness Center YMCA Liability Insurance & Claims Information Tech Charges 4,000.00 2,000.00 2,500.00 20,000.00 30,000.00 75,000.00 83,800.00 Amount 37,200.00 1,200.00 10,500.00 1,200.00 1,800.00 1,800.00 400.00 5,400.00 21,500.00 Amount 800.00 500.00 500.00 500.00 500.00 1,200.00 Amount 4,000.00 6,000.00 4,000.00 1,000.00 1,000.00 1,000.00 3,000.00 Amount 12,000.00 1,000.00 6,000.00 5,000.00 1,000.00 1,000.00 3,000.00 1,000.00 59 195 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 7003 - Streets Salaries and Benefits 101-7003-50106 Standby 440.47 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 440.47 0.00 0.00 0.00 0.00 Maintenance & Operations 101-7003-60320 Travel & Training 100.00 0.00 0.00 3,500.00 3,500.00 101-7003-60351 Membership Dues 0.00 0.00 0.00 400.00 400.00 101-7003-60400 Office Supplies 0.00 0.00 0.00 1,000.00 1,000.00 101-7003-60420 Operating Supplies 0.00 0.00 0.00 1,200.00 1,200.00 101-7003-60432 Small Tools/Equipment 0.00 0.00 0.00 2,500.00 2,500.00 62 - Maintenance & Operations Totals: 100.00 0.00 0.00 8,600.00 8,600.00 7003 - Streets Totals: 540.47 0.00 0.00 8,600.00 8,600.00 196 60 Department : 7003 -Streets 101-7003-60320 Travel & Training 3,500.00 101-7003-60351 Membership Dues 400.00 101-7003-60420 Operating Supplies 1,200.00 The expenses were moved from the Gas Tax Fund (201) to the General Fund in 2017/ 18. 197 61 DESIGN AND DEVELOPMENT CITY OF LA QUINTA SUMMARY OF EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 6001 - Design & Development Administration 1,346,755.83 1,052,600.00 1,061,400.00 1,070,600.00 9,200.00 Salaries and Benefits 1,138,088.77 840,900.00 849,700.00 788,000.00 (61,700.00) Contract Services 66,899.91 113,200.00 113,200.00 155,000.00 41,800.00 Maintenance & Operations 31,763.15 18,900.00 18,900.00 26,900.00 8,000.00 Internal Service Charges 110,004.00 79,600.00 79,600.00 100,700.00 21,100.00 6002 - Planning 516,302.45 566,300.00 594,300.00 549,800.00 (44,500.00) Salaries and Benefits 298,763.49 399,600.00 402,600.00 388,800.00 (13,800.00) Contract Services 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) Maintenance & Operations 1,034.97 24,200.00 24,200.00 28,200.00 4,000.00 Internal Service Charges 22,392.00 52,500.00 52,500.00 36,800.00 (15,700.00) 6003 - Building 581,904.14 905,000.00 909,100.00 930,000.00 20,900.00 Salaries and Benefits 292,968.23 439,800.00 443,900.00 460,400.00 16,500.00 Contract Services 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 Maintenance & Operations 2,060.41 11,600.00 11,600.00 8,900.00 (2,700.00) Internal Service Charges 32,700.00 62,600.00 62,600.00 56,700.00 (5,900.00) 6006 - The Hub 7,554.48 672,200.00 717,800.00 738,500.00 20,700.00 Salaries and Benefits 7,554.48 534,500.00 540,100.00 637,800.00 97,700.00 Contract Services 0.00 48,200.00 88,200.00 40,000.00 (48,200.00) Maintenance & Operations 0.00 10,100.00 10,100.00 14,600.00 4,500.00 Internal Service Charges 0.00 79,400.00 79,400.00 46,100.00 (33,300.00) 7001 - Public Works Administration 418,617.45 0.00 0.00 0.00 0.00 Salaries and Benefits 319,596.96 0.00 0.00 0.00 0.00 Contract Services 69,881.89 0.00 0.00 0.00 0.00 Maintenance & Operations 11,834.60 0.00 0.00 0.00 0.00 Internal Service Charges 17,304.00 0.00 0.00 0.00 0.00 7002 - Public Works Development Services 565,598.04 617,100.00 623,100.00 595,200.00 (27,900.00) Salaries and Benefits 384,049.00 312,900.00 318,900.00 334,100.00 15,200.00 Contract Services 144,938.35 255,000.00 255,000.00 215,000.00 (40,000.00) Maintenance & Operations 5,620.69 6,200.00 6,200.00 6,200.00 0.00 Capital Expenses 2,790.00 0.00 0.00 0.00 0.00 Internal Service Charges 28,200.00 43,000.00 43,000.00 39,900.00 (3,100.00) 7006 - Engineering Services 1,420,100.24 1,491,200.00 2,396,206.00 1,299,100.00 (1,097,106.00) Salaries and Benefits 514,336.40 620,400.00 629,500.00 661,400.00 31,900.00 Contract Services 824,561.48 766,700.00 1,662,606.00 569,200.00 (1,093,406.00) Maintenance & Operations 5,410.36 9,600.00 9,600.00 15,000.00 5,400.00 Internal Service Charges 75,792.00 94,500.00 94,500.00 53,500.00 (41,000.00) DESIGN/DEVELOPMENT TOTAL 4,856,832.63 5,304,400.00 6,301,906.00 5,183,200.00 (1,118,706.00) 198 62 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 7001- Public Works Administration Salaries and Benefits 101-7001-50101 Permanent Full Time 228,793.53 0.00 0.00 0.00 0.00 101-7001-50150 Other Compensation 300.00 0.00 0.00 0.00 0.00 101-7001-50200 PERS-City Portion 44,523.54 0.00 0.00 0.00 0.00 101-7001-50221 Medical Insurance 26,461.81 0.00 0.00 0.00 0.00 101-7001-50222 Vision Insurance 574.36 0.00 0.00 0.00 0.00 101-7001-50223 Dental Insurance 3,288.38 0.00 0.00 0.00 0.00 101-7001-50224 Life Insurance 244.70 0.00 0.00 0.00 0.00 101-7001-50225 Long Term Disability 1,441.19 0.00 0.00 0.00 0.00 101-7001-50230 Workers Comp Insurance 3,800.04 0.00 0.00 0.00 0.00 101-7001-50240 Social Security -Medicare 3,419.41 0.00 0.00 0.00 0.00 101-7001-50250 Vehicle Reimbursement 2,550.00 0.00 0.00 0.00 0.00 101-7001-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 319,596.96 0.00 0.00 0.00 0.00 Contract Services 101-7001-60104 Consultants 65,852.89 0.00 0.00 0.00 0.00 101-7001-60125 Temporary Agency Services 4,029.00 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 69,881.89 0.00 0.00 0.00 0.00 Maintenance & Operations 101-7001-60320 Travel & Training 3,946.15 0.00 0.00 0.00 0.00 101-7001-60351 Membership Dues 600.00 0.00 0.00 0.00 0.00 101-7001-60400 Office Supplies 4,787.78 0.00 0.00 0.00 0.00 101-7001-60420 Operating Supplies 2,500.67 0.00 0.00 0.00 0.00 62 - Maintenance & Operations Totals: 11,834.60 0.00 0.00 0.00 0.00 Internal Service Charges 101-7001-98110 Information Tech Charges 13,704.00 0.00 0.00 0.00 0.00 101-7001-98140 Facility & Fleet Maintenance 3,600.00 0.00 0.00 0.00 0.00 69- InternalService Charges Totals: 17,304.00 0.00 0.00 0.00 0.00 7001 - Public Works Administration Totals: 418,617.45 0.00 0.00 0.00 0.00 199 63 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 6001- Design & Development Administration Salaries and Benefits 101-6001-50101 Permanent Full Time 812,939.25 567,800.00 567,800.00 522,700.00 (45,100.00) 101-6001-50110 Commissions & Boards 8,485.00 11,400.00 12,600.00 11,400.00 (1,200.00) 101-6001-50150 Other Compensation 1,108.00 0.00 0.00 500.00 500.00 101-6001-50200 PERS-City Portion 117,660.98 103,300.00 103,300.00 100,000.00 (3,300.00) 101-6001-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6001-50215 Other Fringe Benefits 1,200.00 0.00 0.00 0.00 0.00 101-6001-50221 Medical Insurance 133,384.30 123,300.00 130,900.00 118,200.00 (12,700.00) 101-6001-50222 Vision Insurance 2,445.50 0.00 0.00 0.00 0.00 101-6001-50223 Dental Insurance 12,211.11 0.00 0.00 0.00 0.00 101-6001-50224 Life Insurance 841.46 0.00 0.00 0.00 0.00 101-6001-50225 Long Term Disability 6,021.59 5,200.00 5,200.00 4,600.00 (600.00) 101-6001-50230 Workers Comp Insurance 21,600.00 17,800.00 17,800.00 19,200.00 1,400.00 101-6001-50240 Social Security -Medicare 12,033.02 8,300.00 8,300.00 7,600.00 (700.00) 101-6001-50241 Social Security -FICA 1,948.56 0.00 0.00 0.00 0.00 101-6001-50250 Vehicle Reimbursement 2,010.00 3,600.00 3,600.00 3,600.00 0.00 101-6001-50300 Employee Recognition 4,200.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 1,138,088.77 840,900.00 849,700.00 788,000.00 (61,700.00) Contract Services 101-6001-60103 Professional Services 45,191.60 48,200.00 48,200.00 90,000.00 41,800.00 101-6001-60104 Consultants 0.00 65,000.00 65,000.00 65,000.00 0.00 101-6001-60125 Temporary Agency Services 21,708.31 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 66,899.91 113,200.00 113,200.00 155,000.00 41,800.00 Maintenance & Operations 101-6001-60102 Administration 3,034.69 0.00 0.00 0.00 0.00 101-6001-60320 Travel & Training 2,812.94 6,300.00 6,400.00 6,600.00 200.00 101-6001-60330 Mileage Reimbursement 0.00 100.00 0.00 0.00 0.00 101-6001-60351 Membership Dues 675.00 1,000.00 1,000.00 1,000.00 0.00 101-6001-60352 Subscriptions & Publications 0.00 500.00 500.00 500.00 0.00 101-6001-60400 Office Supplies 9,576.35 10,000.00 10,000.00 11,000.00 1,000.00 101-6001-60410 Printing 1,039.29 1,000.00 1,000.00 1,000.00 0.00 101-6001-60450 Advertising 14,624.88 0.00 0.00 6,800.00 6,800.00 62 - Maintenance & Operations Totals: 31,763.15 18,900.00 18,900.00 26,900.00 8,000.00 Internal Service Charges 101-6001-98110 Information Tech Charges 94,800.00 76,500.00 76,500.00 54,500.00 (22,000.00) 101-6001-98140 Facility & Fleet Maintenance 15,204.00 3,100.00 3,100.00 46,200.00 43,100.00 69- Internal Service Charges Totals: 110,004.00 79,600.00 79,600.00 100,700.00 21,100.00 6001 - Design & Development Administration Totals: 1,346,755.83 1,052,600.00 1,061,400.00 1,070,600.00 9,200.00 200 64 Department : 6001- Design & Development Administration 101-6001-50101 Permanent Full Time 522,700.00 100%- Design & Development Director 100% - Management Analyst 100% - Executive Assistant 100%- Management Assistant 100% - Office Assistant (2) 100%- Management Specialist 50% - Vacation Rental/License Assistant 101-6001-60103 Professional Services 90,000.00 Short Term Vacation Rental Contract Increase in 2017/18 due to new contract services 101-6001-60104 Consultants 65,000.00 Amount Disadvantage Business Enterprise Program 5,000.00 Other 10,000.00 Studies and Predesign for Projects 50,000.00 101-6001-60320 Travel & Training 6,600.00 Amount BIA Meetings 300.00 Coachella Valley APWA Meetings 500.00 League of CA Cities PW Officers Institute 1,500.00 Miscellaneous Meetings 2,800.00 Staff Professional Development 1,500.00 101-6001-60351 Membership Dues 1,000.00 Amount American Public Works Association 400.00 American Society of Civil Engineers 220.00 CA Infrastructure 380.00 101-6001-60352 Subscriptions & Publications 500.00 101-6001-60410 Printing 1,000.00 101-6001-60450 Advertising 6,800.00 101-6001-98110 Information Tech Charges 54,500.00 201 65 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6002 - Planning Salaries and Benefits 101-6002-50101 Permanent Full Time 235,723.91 297,000.00 297,000.00 281,500.00 (15,500.00) 101-6002-50150 Other Compensation 8.00 500.00 500.00 500.00 0.00 101-6002-50200 PERS-City Portion 33,787.62 35,800.00 35,800.00 36,000.00 200.00 101-6002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-6002-50215 Other Fringe Benefits 40.00 0.00 0.00 0.00 0.00 101-6002-SO221 Medical Insurance 20,695.71 49,400.00 52,400.00 54,600.00 2,200.00 101-6002-50222 Vision Insurance 320.81 0.00 0.00 0.00 0.00 101-6002-50223 Dental Insurance 1,167.29 0.00 0.00 0.00 0.00 101-6002-50224 Life Insurance 139.14 0.00 0.00 0.00 0.00 101-6002-50225 Long Term Disability 1,431.53 3,100.00 3,100.00 3,100.00 0.00 101-6002-50230 Workers Comp Insurance 3,800.04 9,300.00 9,300.00 8,900.00 (400.00) 101-6002-50240 Social Security -Medicare 1,649.44 4,400.00 4,400.00 4,100.00 (300.00) 50 - Salaries and Benefits Totals: 298,763.49 399,600.00 402,600.00 388,800.00 (13,800.00) Contract Services 101-6002-60103 Professional Services 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) 60 - Contract Services Totals: 194,111.99 90,000.00 115,000.00 96,000.00 (19,000.00) Maintenance & Operations 101-6002-60320 Travel & Training 266.77 10,000.00 10,000.00 14,000.00 4,000.00 101-6002-60351 Membership Dues 590.00 1,900.00 1,900.00 1,900.00 0.00 101-6002-60352 Subscriptions & Publications 0.00 300.00 300.00 300.00 0.00 101-6002-60400 Office Supplies 178.20 0.00 0.00 0.00 0.00 101-6002-60410 Printing 0.00 1,000.00 1,000.00 1,000.00 0.00 101-6002-60450 Advertising 0.00 11,000.00 11,000.00 11,000.00 0.00 62 - Maintenance & Operations Totals: 1,034.97 24,200.00 24,200.00 28,200.00 4,000.00 Internal Service Charges 101-6002-98110 Information Tech Charges 15,096.00 46,200.00 46,200.00 25,200.00 (21,000.00) 101-6002-98140 Facility & Fleet Maintenance 7,296.00 6,300.00 6,300.00 11,600.00 5,300.00 69 - Internal Service Charges Totals: 22,392.00 52,500.00 52,500.00 36,800.00 (15,700.00) 6002 - Planning Totals: 516,302.45 566,300.00 594,300.00 549,800.00 (44,500.00) 202 66 Department : 6002 -Planning 101-6002-50101 Permanent Full Time 281,500.00 100% - Associate Planner 100%- Planning Manager 100%- Senior Planner For FY 2017/18 Senior Planner was added and Principal Planner position was eliminated. 101-6002-60103 Professional Services 96,000.00 Professional Planning and Environmental Services 101-6002-60320 Travel & Training 14,000.00 Agricultural Labor Relations Board APA Conference - Planning Manager APA Conference - Principal & Associate Planner Planning Commissioners Academy - League of Cities Principal & Associate Planner Training 101-6002-60351 Membership Dues 1,900.00 American Institute of Certified Planners American Planning Association APA Membership - Planning Manager California Planning and Development Report Urban Land Institute 101-6002-60352 Subscriptions & Publications 300.00 International Cost Engineering Council - CEQA Books 101-6002-60410 Printing 1,000.00 101-6002-60450 Advertising 11,000.00 Planning Hearing Notices Outreach Workshops 101-6002-98110 Information Tech Charges 25,200.00 Amount 1,500.00 650.00 1,300.00 9,550.00 1,000.00 Amount 180.00 850.00 450.00 200.00 220.00 67 203 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 6003 - Building Salaries and Benefits 101-6003-50101 Permanent Full Time 205,354.72 306,000.00 306,000.00 309,100.00 3,100.00 101-6003-50150 Other Compensation 1,372.00 2,000.00 2,000.00 2,000.00 0.00 101-6003-50200 PERS-City Portion 23,267.65 48,500.00 48,500.00 56,800.00 8,300.00 101-6003-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-6003-50221 Medical Insurance 46,066.13 65,800.00 69,900.00 72,800.00 2,900.00 101-6003-50222 Vision Insurance 736.96 0.00 0.00 0.00 0.00 101-6003-50223 Dental Insurance 3,315.07 0.00 0.00 0.00 0.00 101-6003-50224 Life Insurance 234.93 0.00 0.00 0.00 0.00 101-6003-50225 Long Term Disability 1,752.95 3,300.00 3,300.00 3,300.00 0.00 101-6003-50230 Workers Comp Insurance 5,600.04 9,600.00 9,600.00 11,800.00 2,200.00 101-6003-50240 Social Security -Medicare 2,977.21 4,500.00 4,500.00 4,500.00 0.00 101-6003-50250 Vehicle Reimbursement 2,290.57 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 292,968.23 439,800.00 443,900.00 460,400.00 16,500.00 Contract Services 101-6003-60118 Plan Checks 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 60 - Contract Services Totals: 254,175.50 391,000.00 391,000.00 404,000.00 13,000.00 Maintenance & Operations 101-6003-60320 Travel & Training 1,695.41 2,000.00 2,000.00 4,000.00 2,000.00 101-6003-60351 Membership Dues 365.00 700.00 700.00 700.00 0.00 101-6003-60352 Subscriptions & Publications 0.00 7,400.00 7,400.00 2,400.00 (5,000.00) 101-6003-60420 Operating Supplies 0.00 1,500.00 1,500.00 1,800.00 300.00 62 - Maintenance & Operations Totals: 2,060.41 11,600.00 11,600.00 8,900.00 (2,700.00) Internal Service Charges 101-6003-98110 Information Tech Charges 101-6003-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals: 22,704.00 54,000.00 54,000.00 33,600.00 (20,400.00) 9,996.00 8,600.00 8,600.00 23,100.00 14,500.00 32,700.00 62,600.00 62,600.00 56,700.00 (5,900.00) 6003 - Building Totals: 581,904.14 905,000.00 909,100.00 930,000.00 20,900.00 204 68 Department : 6003 -Building 101-6003-50101 Permanent Full Time 309,100.00 100%- Building Inspector (2) 100%- Building Official 100%- Plans Examiner/Inspection Supervisor 101-6003-60118 Plan Checks 404,000.00 101-6003-60320 Travel & Training 4,000.00 101-6003-60351 Membership Dues 700.00 101-6003-60352 Subscriptions & Publications 2,400.00 101-6003-60420 Operating Supplies 1,800.00 101-6003-98110 Information Tech Charges 33,600.00 205 69 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 6006 - The Hub Salaries and Benefits 101-6006-50101 Permanent Full Time 5,620.56 360,500.00 360,500.00 380,300.00 19,800.00 101-6006-50102 Salaries - Part Time 0.00 0.00 0.00 55,000.00 55,000.00 101-6006-50200 PERS-City Portion 505.88 62,800.00 62,800.00 76,400.00 13,600.00 101-6006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-6006-50221 Medical Insurance 1,161.77 90,500.00 96,100.00 100,000.00 3,900.00 101-6006-50222 Vision Insurance 19.52 0.00 0.00 0.00 0.00 101-6006-50223 Dental Insurance 97.60 0.00 0.00 0.00 0.00 101-6006-50224 Life Insurance 6.27 0.00 0.00 0.00 0.00 101-6006-50225 Long Term Disability 60.66 3,900.00 3,900.00 4,200.00 300.00 101-6006-50230 Workers Comp Insurance 0.00 11,300.00 11,300.00 16,200.00 4,900.00 101-6006-50240 Social Security -Medicare 82.22 5,300.00 5,300.00 5,500.00 200.00 50 - Salaries and Benefits Totals: 7,554.48 534,500.00 540,100.00 637,800.00 97,700.00 Contract Services 101-6006-60104 Consultants 0.00 30,000.00 10,000.00 10,000.00 0.00 101-6006-60125 Temporary Agency Staff 0.00 18,200.00 78,200.00 30,000.00 (48,200.00) 60 - Contract Services Totals: 0.00 48,200.00 88,200.00 40,000.00 (48,200.00) Maintenance & Operations 101-6006-60137 Community Special Events 0.00 0.00 0.00 500.00 500.00 101-6006-60320 Travel & Training 0.00 9,600.00 9,600.00 9,600.00 0.00 101-6006-60351 Membership Dues 0.00 500.00 500.00 500.00 0.00 101-6006-60352 Subscriptions & Publications 0.00 0.00 0.00 1,000.00 1,000.00 101-6006-60420 Operating Supplies 0.00 0.00 0.00 3,000.00 3,000.00 62 - Maintenance & Operations Totals: 0.00 10,100.00 10,100.00 14,600.00 4,500.00 Internal Service Charges 101-6006-98110 Information Tech Charges 0.00 66,300.00 66,300.00 46,100.00 (20,200.00) 101-6006-98140 Facility & Fleet Maintenance 0.00 13,100.00 13,100.00 0.00 (13,100.00) 69 - Internal Service Charges Totals: 0.00 79,400.00 79,400.00 46,100.00 (33,300.00) 6006 - The Hub Totals: 7,554.48 672,200.00 717,800.00 738,500.00 20,700.00 206 70 Department : 6006 - The Hub 101-6006-50101 Permanent Full Time 100% - Customer Service Manager 100%- Permit Operations Supervisor 100% - Permit Technician (3) 50%- Vacation Rental/License Assistant 380,300.00 101-6006-50102 Salaries - Part Time 55,000.00 100% Part -Time Software Program Report Writer Increase in FY 2017/18 due to adding Part Time Software Report Writer positio 101-6006-60104 Consultants 10,000.00 101-6006-60125 Temporary Agency Staff 30,000.00 Short-term vacation rental program assistant 101-6006-60137 Community Special Events 500.00 Short -Term Vacation Rental Quarterly Meetings with Community 101-6006-60320 Travel & Training 9,600.00 Amount CRW Administration Training 1,600.00 Permit Technician Training 6,000.00 SunGard Conference (TRAKiT) 2,000.00 101-6006-60351 Membership Dues 500.00 Amount Building Permit Technician Certification Renewal 200.00 Other Membership Dues 100.00 SunGard Membership (TRAKiT) 200.00 101-6006-60352 Subscriptions & Publications 1,000.00 101-6006-60420 Operating Supplies 3,000.00 101-6006-98110 Information Tech Charges 46,100.00 207 71 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 7002 - Public Works Development Services Salaries and Benefits 101-7002-50101 Permanent Full Time 276,891.57 216,400.00 216,400.00 224,500.00 8,100.00 101-7002-50150 Other Compensation 468.00 500.00 500.00 500.00 0.00 101-7002-50200 PERS-City Portion 50,165.53 48,600.00 48,600.00 58,900.00 10,300.00 101-7002-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 101-7002-50221 Medical Insurance 33,725.48 32,900.00 34,900.00 36,400.00 1,500.00 101-7002-50222 Vision Insurance 710.97 0.00 0.00 0.00 0.00 101-7002-50223 Dental Insurance 3,438.99 0.00 0.00 0.00 0.00 101-7002-50224 Life Insurance 227.00 0.00 0.00 0.00 0.00 101-7002-50225 Long Term Disability 1,977.40 2,000.00 2,000.00 2,100.00 100.00 101-7002-50230 Workers Comp Insurance 5,600.04 6,800.00 6,800.00 5,900.00 (900.00) 101-7002-50240 Social Security -Medicare 4,104.02 3,200.00 3,200.00 3,300.00 100.00 101-7002-50250 Vehicle Reimbursement 2,540.00 2,400.00 2,400.00 2,400.00 0.00 101-7002-50300 Employee Recognition 4,200.00 0.00 4,000.00 0.00 (4,000.00) 50 - Salaries and Benefits Totals: 384,049.00 312,900.00 318,900.00 334,100.00 15,200.00 Contract Services 101-7002-60103 Professional Services 51,680.60 60,000.00 60,000.00 60,000.00 0.00 101-7002-60104 Consultants 0.00 5,000.00 5,000.00 5,000.00 0.00 101-7002-60183 Map/Plan Checking 93,257.75 190,000.00 190,000.00 150,000.00 (40,000.00) 60 - Contract Services Totals: 144,938.35 255,000.00 255,000.00 215,000.00 (40,000.00) Maintenance & Operations 101-7002-60320 Travel & Training 5,245.69 4,000.00 4,000.00 4,000.00 0.00 101-7002-60351 Membership Dues 375.00 700.00 700.00 700.00 0.00 101-7002-60352 Subscriptions & Publications 0.00 500.00 500.00 500.00 0.00 101-7002-60410 Printing 0.00 500.00 500.00 500.00 0.00 101-7002-60420 Operating Supplies 0.00 500.00 500.00 500.00 0.00 62 - Maintenance & Operations Totals: 5,620.69 6,200.00 6,200.00 6,200.00 0.00 Capital Expenses 101-7002-80100 Machinery & Equipment 2,790.00 0.00 0.00 0.00 0.00 68 - Capital Expenses Totals: 2,790.00 0.00 0.00 0.00 0.00 Internal Service Charges 101-7002-98110 Information Tech Charges 101-7002-98140 Facility & Fleet Maintenance 69 - Internal Service Charges Totals: 22,704.00 38,300.00 38,300.00 16,800.00 (21,500.00) 5,496.00 4,700.00 4,700.00 23,100.00 18,400.00 28,200.00 43,000.00 43,000.00 39,900.00 (3,100.00) 7002 - Public Works Development Services Totals: 565,598.04 617,100.00 623,100.00 595,200.00 (27,900.00) 208 72 Department : 7002 - Public Works Development Services 101-7002-50101 Permanent Full Time 224,500.00 100%- Principal Engineer 100% - Associate Engineer 101-7002-60103 Professional Services 60,000.00 National Pollution Discharge Elimination Systems 101-7002-60104 Consultants 5,000.00 Rockfall Review at The Tradition/Behind Resort 101-7002-60183 Map/Plan Checking 150,000.00 101-7002-60320 Travel & Training 4,000.00 APWA Monthly Meeting Desert Valley Builders Assoc. Meetings Professional Engineer Review Course Subdivision Map Act Training Water Quality/Flood Seminars 101-7002-60351 Membership Dues 700.00 American Public Works Association Board of Civil Engineers License Other 101-7002-60352 Subscriptions & Publications 500.00 101-7002-60410 Printing 500.00 101-7002-60420 Operating Supplies 500.00 101-7002-98110 Information Tech Charges 16,800.00 Amount 60,000.00 Amount 5,000.00 Amount 200.00 240.00 3,000.00 300.00 260.00 Amount 380.00 250.00 70.00 73 209 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 7006 - Engineering Services Salaries and Benefits 101-7006-50101 Permanent Full Time 353,325.13 416,900.00 416,900.00 426,200.00 9,300.00 101-7006-50105 Salaries - Overtime 0.00 0.00 0.00 2,000.00 2,000.00 101-7006-50106 Standby 15,928.00 14,300.00 14,300.00 19,200.00 4,900.00 101-7006-50107 Standby Overtime 3,101.89 3,800.00 3,800.00 4,300.00 500.00 101-7006-50150 Other Compensation 1,404.00 1,500.00 1,500.00 1,500.00 0.00 101-7006-50200 PERS-City Portion 63,034.42 75,900.00 75,900.00 89,600.00 13,700.00 101-7006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-7006-50221 Medical Insurance 50,910.36 82,200.00 87,300.00 90,900.00 3,600.00 101-7006-50222 Vision Insurance 786.72 0.00 0.00 0.00 0.00 101-7006-50223 Dental Insurance 5,603.07 0.00 0.00 0.00 0.00 101-7006-50224 Life Insurance 341.90 0.00 0.00 0.00 0.00 101-7006-50225 Long Term Disability 2,600.42 4,000.00 4,000.00 4,100.00 100.00 101-7006-50230 Workers Comp Insurance 9,399.96 13,100.00 13,100.00 14,800.00 1,700.00 101-7006-50240 Social Security -Medicare 5,360.53 6,100.00 6,100.00 6,200.00 100.00 101-7006-50250 Vehicle Reimbursement 2,540.00 2,400.00 2,400.00 2,400.00 0.00 101-7006-50300 Employee Recognition 0.00 0.00 4,000.00 0.00 (4,000.00) 50 - Salaries and Benefits Totals: 514,336.40 620,400.00 629,500.00 661,400.00 31,900.00 Contract Services 101-7006-60104 Consultants 285,715.69 248,000.00 314,000.00 248,000.00 (66,000.00) 101-7006-60125 Temporary Agency Services 10,611.78 0.00 0.00 0.00 0.00 101-7006-60128 Vacant Property Dust Control 0.00 300.00 0.00 300.00 300.00 101-7006-60144 Contract Traffic Engineer 215,178.75 218,400.00 218,400.00 218,400.00 0.00 101-7006-60145 Traffic Counts/Studies 0.00 5,000.00 32,300.00 5,000.00 (27,300.00) 101-7006-60146 PM 10 - Dust Control 313,055.26 295,000.00 295,300.00 97,500.00 (197,800.00) 101-7006-60157 Rental Expense - SRR Fence 0.00 0.00 802,606.00 0.00 (802,606.00) 60 - Contract Services Totals: 824,561.48 766,700.00 1,662,606.00 569,200.00 (1,093,406.00) Maintenance & Operations 101-7006-43132 Vacant Land Dust Control 397.01 0.00 0.00 0.00 0.00 101-7006-60320 Travel & Training 2,415.01 6,000.00 6,000.00 6,500.00 500.00 101-7006-60330 Mileage Reimbursement 0.00 500.00 500.00 0.00 (500.00) 101-7006-60351 Membership Dues 1,109.28 900.00 900.00 1,100.00 200.00 101-7006-60352 Subscriptions & Publications 760.20 300.00 300.00 500.00 200.00 101-7006-60420 Operating Supplies 200.81 0.00 0.00 5,000.00 5,000.00 101-7006-60421 Supplies - Software 142.52 1,000.00 1,000.00 1,000.00 0.00 101-7006-60427 Safety Gear 385.53 900.00 900.00 900.00 0.00 62 - Maintenance & Operations Totals: 5,410.36 9,600.00 9,600.00 15,000.00 5,400.00 Internal Service Charges 101-7006-98110 Information Tech Charges 37,896.00 61,900.00 61,900.00 41,900.00 (20,000.00) 101-7006-98140 Facility & Fleet Maintenance 37,896.00 32,600.00 32,600.00 11,600.00 (21,000.00) 69 - Internal Service Charges Totals: 75,792.00 94,500.00 94,500.00 53,500.00 (41,000.00) 7006 - Engineering Services Totals: 1,420,100.24 1,491,200.00 2,396,206.00 1,299,100.00 (1,097,106.00) 210 74 Department : 7006 - Engineering Services 101-7006-50101 Permanent Full Time 426,200.00 100%- Construction Manager/Inspection Supervisor 100%- Principal Engineer 100%- Public Works Inspector 100% - Traffic Signal Maintenance Supervisor 100%-Traffic Signal Technician 101-7006-60104 Consultants 248,000.00 Amount Contract Inspections 223,000.00 Small Project Design Services 25,000.00 101-7006-60146 PM 10 - Dust Control 97,500.00 Decrease in 2017/18 due to transfer of SilverRock vacant land dust control to SilverRock Development Company. 1O1-7006-60320 Travel & Training 6,500.00 Amount Coachella Valley APWA Meetings 400.00 Geographic Info. Systems Training 2,000.00 International Signal Assoc Cert Training 1,000.00 National Pollutant Discharge Elimination System 1,700.00 Prevailing Wage/RE Training/Traffic Signal Control 1,400.00 101-7006-60351 Membership Dues 1,100.00 Amount American Public Works Association 500.00 American Society of Civil Engineers 300.00 Institute of Transportation Engineers (ITE) 300.00 101-7006-60352 Subscriptions & Publications 500.00 1O1-7006-60420 Operating Supplies 5,000.00 101-7006-98110 Information Tech Charges 41,900.00 211 75 FISCAL SERVICES CITY OF LA QUINTA SUMMARY OF EXPENSES BY DIVISION 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1006 - Finance 951,178.92 1,094,500.00 1,145,900.00 1,123,200.00 (22,700.00) Salaries and Benefits 731,218.27 804,600.00 811,700.00 866,500.00 54,800.00 Contract Services 142,273.96 127,700.00 172,000.00 162,000.00 (10,000.00) Maintenance & Operations 13,786.69 15,300.00 15,300.00 27,600.00 12,300.00 Internal Service Charges 63,900.00 146,900.00 146,900.00 67,100.00 (79,800.00) 1007 - Central Services 1,014,055.22 980,600.00 3,182,300.00 1,266,300.00 (1,916,000.00) Salaries and Benefits 109,543.58 340,000.00 217,700.00 436,000.00 218,300.00 Maintenance & Operations 503,216.66 308,600.00 379,600.00 195,300.00 (184,300.00) Utilities 55,999.06 0.00 0.00 0.00 0.00 Capital Expenses 0.00 0.00 2,253,000.00 0.00 (2,253,000.00) Internal Service Charges 345,295.92 332,000.00 332,000.00 635,000.00 303,000.00 FISCAL SERVICES TOTAL 1,965,234.14 2,075,100.00 4,328,200.00 2,389,500.00 (1,938,700.00) 212 76 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1006 - Finance Salaries and Benefits 101-1006-50101 Permanent Full Time 538,721.29 566,200.00 566,200.00 607,100.00 40,900.00 101-1006-50110 Commissions & Boards 1,350.00 4,500.00 4,500.00 5,400.00 900.00 101-1006-50150 Other Compensation 608.00 500.00 500.00 500.00 0.00 101-1006-50200 PERS-City Portion 65,999.44 80,600.00 80,600.00 66,700.00 (13,900.00) 101-1006-50210 PERS-Survivor Benefits 0.00 200.00 200.00 200.00 0.00 101-1006-50215 Other Fringe Benefits 6,050.00 6,000.00 6,000.00 2,400.00 (3,600.00) 101-1006-50221 Medical Insurance 76,149.18 115,100.00 122,200.00 145,400.00 23,200.00 101-1006-50222 Vision Insurance 1,041.64 0.00 0.00 0.00 0.00 101-1006-50223 Dental Insurance 7,032.32 0.00 0.00 0.00 0.00 101-1006-50224 Life Insurance 605.40 0.00 0.00 0.00 0.00 101-1006-50225 Long Term Disability 4,027.15 5,500.00 5,500.00 6,400.00 900.00 101-1006-50230 Workers Comp Insurance 13,100.04 17,700.00 17,700.00 23,600.00 5,900.00 101-1006-50240 Social Security -Medicare 8,050.11 8,300.00 8,300.00 8,800.00 500.00 101-1006-50241 Social Security -FICA 83.70 0.00 0.00 0.00 0.00 101-1006-50300 Employee Recognition 8,400.00 0.00 0.00 0.00 0.00 50 - Salaries and Benefits Totals: 731.218.27 804.600.00 811.700.00 866.500.00 54.800.00 Contract Services 101-1006-60102 Administration 20,146.27 31,000.00 31,000.00 30,000.00 (1,000.00) 101-1006-60103 Professional Services 62,399.54 42,700.00 57,000.00 68,000.00 11,000.00 101-1006-60104 Consultants 6,858.15 5,000.00 15,000.00 0.00 (15,000.00) 101-1006-60106 Auditors 52,870.00 49,000.00 49,000.00 64,000.00 15,000.00 101-1006-60125 Temporary Agency Services 0.00 0.00 20,000.00 0.00 (20,000.00) 60 - Contract Services Totals: 142,273.96 127,700.00 172,000.00 162,000.00 (10,000.00) Maintenance & Operations 101-1006-60137 Community Special Events 0.00 0.00 0.00 500.00 500.00 101-1006-60320 Travel & Training 7,103.40 6,300.00 6,300.00 11,500.00 5,200.00 101-1006-60351 Membership Dues 405.00 700.00 700.00 1,000.00 300.00 101-1006-60352 Subscriptions & Publications 0.00 1,000.00 1,000.00 1,100.00 100.00 101-1006-60400 Office Supplies 2,469.98 4,500.00 4,500.00 5,500.00 1,000.00 101-1006-60410 Printing 2,478.93 1,800.00 1,800.00 7,000.00 5,200.00 101-1006-60420 Operating Supplies 601.38 0.00 0.00 0.00 0.00 101-1006-60450 Advertising 728.00 1,000.00 1,000.00 1,000.00 0.00 62 - Maintenance & Operations Totals: 13,786.69 15,300.00 15,300.00 27,600.00 12,300.00 Internal Service Charges 101-1006-98110 Information Tech Charges 51,204.00 136,000.00 136,000.00 67,100.00 (68,900.00) 101-1006-98140 Facility & Fleet Maintenance 12,696.00 10,900.00 10,900.00 0.00 (10,900.00) 69 - Internal Service Charges Totals: 63,900.00 146,900.00 146,900.00 67,100.00 (79,800.00) 1006 - Finance Totals: 951,178.92 1,094,500.00 1,145,900.00 1,123,200.00 (22,700.00) 213 77 Department : 1006 -Finance 101-1006-50101 Permanent Full Time 101-1006-60103 101-1006-60137 101-1006-60320 101-1006-60351 101-1006-60352 101-1006-60410 101-1006-60450 101-1006-98110 607,100.00 100% - Account Technicians (2) 100% - Accountant 100%- Finance Director 100%- Financial Services Analyst 100% - Junior Accountant 100% - Management Assistant 100% - Senior Accountant Increase in FY 2017/18 due to the addition of a Junior Accountant and a Senior Arrnuntnnt nncitinn Tha Arrnuntina Manaaar nncitinn Uiac aliminatari Professional Services 68,000.00 Armored Services Budget -at -a -glance Fee Study Updates GASB 68 Valuation Professional Accounting Support Property Tax Analysis - HdL Contract Proposed Sales Tax Analysis - HdL Contract Community Special Events Annual Measure G Community Event Travel & Training Annual GASB Update Training (3 staff) CaIPERS Conference (1 staff) CSMFO Conference or League of CA Cities Finance LAFCO Training/Conference (Staff & FAC member) Summer Intern Tyler Financial Software Training Various half -day and 1 day classes: CSMFO, GFOA Membership Dues CA Municipal Finance Officers Assoc (CSMFO) CA Municipal Treasurer Assoc (CMTA) Government Finance Officers Assoc (GFOA) Subscriptions & Publications Printing Accounts Payable & Payroll Checks Budget and Financial Reports Financial Advisory Commission Reports Advertising Surplus Sales Information Tech Charges 500.00 11,500.00 1,000.00 1,100.00 7,000.00 1,000.00 67,100.00 Amount 2,300.00 10,000.00 20,000.00 2,700.00 15,000.00 10,000.00 8,000.00 Amount 500.00 500.00 2,000.00 2,000.00 500.00 4,000.00 2,000.00 78 214 CITY OF LA QUINTA GENERAL FUND EXPENSES BY DEPARTMENT 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 1007 - Central Services Salaries and Benefits 101-1007-50109 Vacation & Sick Leave Buy Back 108,081.06 120,000.00 120,000.00 120,000.00 0.00 101-1007-50115 Contingency for Stafffing 0.00 200,000.00 77,700.00 290,000.00 212,300.00 101-1007-50240 Social Security -Medicare 1,424.79 0.00 0.00 0.00 0.00 101-1007-50241 Social Security -FICA 37.73 0.00 0.00 0.00 0.00 101-1007-50243 Employer Contrib Retiree Med PERS 0.00 20,000.00 20,000.00 26,000.00 6,000.00 50 - Salaries and Benefits Totals: 109.543.58 340.000.00 217.700.00 436.000.00 218.300.00 Maintenance & Operations 101-1007-60351 Membership Dues 110.00 100.00 100.00 200.00 100.00 101-1007-60401 Operating Supplies 367.79 200.00 200.00 2,000.00 1,800.00 101-1007-60402 Forms 9,071.31 10,000.00 10,000.00 10,000.00 0.00 101-1007-60403 Citywide Conf Room Supplies 4,915.23 9,900.00 9,900.00 9,000.00 (900.00) 101-1007-60405 Miscellaneous Supplies 3,374.24 0.00 0.00 0.00 0.00 101-1007-60442 Estimated Claims 0.00 0.00 71,000.00 0.00 (71,000.00) 101-1007-60470 Postage 13,988.66 30,000.00 30,000.00 30,000.00 0.00 101-1007-60535 Sales Tax Reimbursements 416,126.89 250,000.00 250,000.00 35,000.00 (215,000.00) 101-1007-60536 TOT Resort Rebate Program 0.00 0.00 0.00 100,000.00 100,000.00 101-1007-60661 Postage Machine 6,960.88 7,800.00 7,800.00 8,500.00 700.00 101-1007-60662 Copiers 48,301.66 0.00 0.00 0.00 0.00 101-1007-60663 Typewriters 0.00 600.00 600.00 600.00 0.00 62 - Maintenance & Operations Totals: 503,216.66 308,600.00 379,600.00 195,300.00 (184,300.00) Utilities 101-1007-61300 Utilities -Telephone 24,573.39 0.00 0.00 0.00 0.00 101-1007-61301 Mobile/Cell Phones 31,425.67 0.00 0.00 0.00 0.00 66 - Utilities Totals: 55,999.06 0.00 0.00 0.00 0.00 Capital Expenses 101-1007-74010 Land Acquisition 0.00 0.00 2,253,000.00 0.00 (2,253,000.00) 68 - Capital Expenses Totals: 0.00 0.00 2,253,000.00 0.00 (2,253,000.00) Internal Service Charges 101-1007-91842 Liability Insurance & Claims 256,599.96 245,400.00 245,400.00 449,000.00 203,600.00 101-1007-91843 Property & Crime Insurance 21,900.00 21,900.00 21,900.00 29,000.00 7,100.00 101-1007-91844 Earthquake Insurance 51,999.96 52,000.00 52,000.00 81,000.00 29,000.00 101-1007-98110 Information Tech Charges 0.00 0.00 0.00 41,900.00 41,900.00 101-1007-98140 Facility & Fleet Maintenance 14,796.00 12,700.00 12,700.00 34,100.00 21,400.00 69 - Internal Service Charges Totals: 345,295.92 332,OOO.00 332,000.00 635,000.00 303,000.00 1007 - Central Services Totals: 1,014,055.22 980,600.00 3,182,300.00 1,266,300.00 (1,916,000.00) 215 79 Department : 1007 - Central Services 101-1007-50115 Contingency for Stafffing 101-1007-60351 101-1007-60535 101-1007-60536 101-1007-91842 101-1007-98110 Staff Development: Reward Performance Work within Class and Compensation Structure Manage PIERS Increases Ensure job rates reflect market rates Membership Dues Sales Tax Reimbursements Sales tax sharing agreements - Shovlin (Hobby Lobby) Decrease due to Costco sales tax agreement expiring TOT Resort Rebate Program New program and revenue for FY 17/18 Liability Insurance & Claims 290,000.00 200.00 35,000.00 100,000.00 449,000.00 Increase in 2017/18 premiums due to pending September 2014 flood litigation claims. Information Tech Charges 41,900.00 To account for part-time staff and City Council members 80 216 INTERNAL SERVICE FUNDS CITY OF LA QUINTA SUMMARY OF EXPENSES BY FUND 2017/18 PROPOSED BUDGET 2015/16 Actual Expenses 2016/17 Original Budget 2016/17 Current Budget 2017/18 Proposed Budget 17/18 vs Current 16/17 501 - FACILITY & FLEET REPLACEMENT 307,230.57 448,900.00 462,400.00 1,019,300.00 556,900.00 Contract Services 0.00 6,400.00 6,400.00 7,000.00 600.00 Maintenance & Operations 180,378.97 209,400.00 209,400.00 156,000.00 (53,400.00) Capital Expenses 126,851.60 233,100.00 246,600.00 856,300.00 609,700.00 502 - INFORMATION TECHNOLOGY 599,156.62 848,800.00 848,800.00 914,000.00 65,200.00 Salaries and Benefits 0.00 0.00 0.00 70,000.00 70,000.00 Contract Services 324,478.53 539,000.00 539,000.00 517,000.00 (22,000.00) Maintenance & Operations 20,413.76 51,800.00 51,800.00 52,000.00 200.00 Utilities 0.00 40,000.00 40,000.00 45,000.00 5,000.00 Capital Expenses 254,264.33 218,000.00 218,000.00 230,000.00 12,000.00 503 - PARK EQUIP & FACILITY FND 563,877.71 603,700.00 603,700.00 670,000.00 66,300.00 Maintenance & Operations 0.00 10,000.00 10,000.00 10,000.00 0.00 Capital Expenses 563,877.71 593,700.00 593,700.00 660,000.00 66,300.00 504 - INSURANCE FUND 676,308.28 649,200.00 649,700.00 969,200.00 319,500.00 Salaries and Benefits 684.08 50,600.00 51,100.00 98,200.00 47,100.00 Contract Services 0.00 1,700.00 1,700.00 1,700.00 0.00 Maintenance & Operations 0.00 200.00 200.00 200.00 0.00 Insurance 675,624.20 596,700.00 596,700.00 869,100.00 272,400.00 INTERNAL SERVICES TOTAL 2,146,573.18 2,550,600.00 2,564,600.00 3,572,500.00 1,007,900.00 217 81 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 501- FACILITY & FLEET REPLACEMENT 0000 - Undesignated 60 - Contract Services 501-0000-60102 Administration 0.00 6,400.00 6,400.00 7,000.00 600.00 60 - Contract Services Totals: 0.00 6,400.00 6,400.00 7,000.00 600.00 62 - Maintenance & Operations 501-0000-43430 Car Washes 501-0000-60148 Car Washes 501-0000-60448 Vehicle Insurance 501-0000-60674 Fuel & Oil 501-0000-60675 Parts & Maintenance Supplies 501-0000-60676 Vehicle Repair & Maintenance 501-0000-60678 Street Sweeper 501-0000-60679 Motorcycle Repair & Maintenance 62 - Maintenance & Operations Totals: 68 - Capital Expenses 501-0000-71020 Furniture 501-0000-71030 Vehicles, Rentals & Leases 501-0000-71103 Cvc Ctr Bldg Repl/Repair 501-0000-71111 Deprec Exp - Mach & Equip 501-0000-71112 Depreciation Expense - Buildings & Ir 501-0000-71113 Depreciation Expense - Vehicles 501-0000-71114 Depreciation Expense - Motorcycle 501-0000-80100 Machinery & Equipment 68 - Capital Expenses Totals: 0000 - Undesignated Totals: 14,107.00 0.00 0.00 0.00 0.00 0.00 15,000.00 15,000.00 10,000.00 (5,000.00) 0.00 5,400.00 5,400.00 6,000.00 600.00 57,749.84 80,000.00 80,000.00 60,000.00 (20,000.00) 4,855.06 10,000.00 10,000.00 10,000.00 0.00 45,169.75 60,000.00 60,000.00 50,000.00 (10,000.00) 40,002.60 19,000.00 19,000.00 10,000.00 (9,000.00) 18,494.72 20,000.00 20,000.00 10,000.00 (10,000.00) 180,378.97 209,400.00 209,400.00 156,000.00 (53,400.00) 0.00 0.00 0.00 30,000.00 30,000.00 0.00 0.00 13,500.00 170,700.00 157,200.00 0.00 157,500.00 157,500.00 373,000.00 215,500.00 32,410.94 18,600.00 18,600.00 18,600.00 0.00 36,011.04 18,000.00 18,000.00 18,000.00 0.00 56,068.67 35,900.00 35,900.00 35,900.00 0.00 2,360.95 3,100.00 3,100.00 3,100.00 0.00 0.00 0.00 0.00 207,000.00 207,000.00 126,851.60 233,100.00 246,600.00 856,300.00 609,700.00 307,230.57 448,900.00 462,400.00 1,019,300.00 556,900.00 501 - FACILITY & FLEET REPLACEMENT Totals: 307,230.57 448,900.00 462,400.00 1,019,300.00 556,900.00 218 82 Fund: 501- FACILITY & FLEET REPLACEMENT 501-0000-71030 Vehicles, Rentals & Leases 170,700.00 25 leased vehicles 501-0000-71103 Cvc Ctr Bldg Repl/Repair 373,000.00 Amount Bathroom Remodels, City Hall 50,000.00 City Hall Paint 150,000.00 Parking Lot Repairs, City Hall 100,000.00 Shade and Locks, City Hall 73,000.00 501-0000-80100 Machinery & Equipment 207,000.00 Wood chipper, backhoe, and large dump truck 219 83 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 502 - INFORMATION TECHNOLOGY 0000 - Undesignated 50 - Salaries and Benefits 502-0000-50101 Permanent Full Time 0.00 0.00 0.00 47,000.00 47,000.00 502-0000-50150 Other Compensation 0.00 0.00 0.00 300.00 300.00 502-0000-50200 PERS-City Portion 0.00 0.00 0.00 12,300.00 12,300.00 502-0000-50210 PERS-Survivor Benefits 0.00 0.00 0.00 100.00 100.00 502-0000-50221 Medical Insurance 0.00 0.00 0.00 9,100.00 9,100.00 502-0000-50225 Long Term Disability 0.00 0.00 0.00 500.00 500.00 502-0000-50240 Social Security -Medicare 0.00 0.00 0.00 700.00 700.00 50 - Salaries and Benefits Totals: 0.00 0.00 0.00 70,000.00 70,000.00 60 - Contract Services 502-0000-60104 Consultants 187,357.23 171,000.00 171,000.00 187,000.00 16,000.00 502-0000-60108 Technical 11,179.00 70,000.00 70,000.00 70,000.00 0.00 502-0000-60125 Temporary Agency Services 15,236.85 0.00 0.00 0.00 0.00 502-0000-60213 Interest Expense 2,374.99 0.00 0.00 0.00 0.00 502-0000-60300 Maintenance Agreements 13,295.30 50,000.00 50,000.00 60,000.00 10,000.00 502-0000-60301 Software Licenses 89,624.27 248,000.00 248,000.00 200,000.00 (48,000.00) 502-0000-61400 Utilities - Cable 5,410.89 0.00 0.00 0.00 0.00 60 - Contract Services Totals: 324,478.53 539,000.00 539,000.00 517,000.00 (22,000.00) 62 - Maintenance & Operations 502-0000-60122 Credit Card Fee 383.82 0.00 0.00 0.00 0.00 502-0000-60320 Travel & Training 500.00 0.00 0.00 0.00 0.00 502-0000-60420 Operating Supplies 61.99 1,000.00 1,000.00 1,000.00 0.00 502-0000-60421 Supplies - Software 19,467.95 0.00 0.00 0.00 0.00 502-0000-60662 Copiers 0.00 50,800.00 50,800.00 51,000.00 200.00 62 - Maintenance & Operations Totals: 20,413.76 51,800.00 51,800.00 52,000.00 200.00 66 - Utilities 502-0000-61301 Cell/Mobile Phones 0.00 40,000.00 40,000.00 45,000.00 5,000.00 66 - Utilities Totals: 0.00 40,000.00 40,000.00 45,000.00 5,000.00 68 - Capital Expenses 502-0000-71042 Software Enhancements, D & D 0.00 0.00 0.00 30,000.00 30,000.00 502-0000-71043 Software Enhancements, Comm. Res 0.00 0.00 0.00 41,000.00 41,000.00 502-0000-71045 Software Enhancements, Finance 0.00 0.00 0.00 12,000.00 12,000.00 502-0000-71047 Software Enhancements, City Clerk 0.00 0.00 0.00 22,000.00 22,000.00 502-0000-71110 Depreciation Expense 17,626.47 113,000.00 113,000.00 50,000.00 (63,000.00) 502-0000-71111 Deprec Exp - Mach & Equip 48,743.67 0.00 0.00 0.00 0.00 502-0000-71115 Depreciation Expense - Software 55,102.78 0.00 0.00 0.00 0.00 502-0000-80100 Machinery & Equipment 123,430.00 50,000.00 50,000.00 0.00 (50,000.00) 502-0000-80103 Computers 9,361.41 55,000.00 55,000.00 75,000.00 20,000.00 68 - Capital Expenses Totals: 254,264.33 218,000.00 218,000.00 230,000.00 12,000.00 0000 - Undesignated Totals: 599,156.62 848,800.00 848,800.00 914,000.00 65,200.00 502 - INFORMATION TECHNOLOGY Totals: 599,156.62 848,800.00 848,800.00 914,000.00 65,200.00 220 84 Fund: 502 - INFORMATION TECHNOLOGY 502-0000-50101 Permanent Full Time 47,000.00 50%- Community Resources Manager Increase in FY 2017/18 due to reallocation of 50% Community Resources Manager from 3007 Marketing Division. 502-0000-60104 Consultants 187,000.00 Increase in FY 2016/17 due to contract covering a full year term. Contract for FY 2015/16 was for a partial year. 502-0000-60108 Technical 70,000.00 502-0000-60420 502-0000-71042 502-0000-71043 502-0000-71045 Increase in FY 2016/17 due to $45,000 moved over from Central Services (101 1007) for copiers; $30,000 moved from Central Services (101-1007) for telephones; and, $40,000 moved over from Central Services (101-1007) for mobile/cell charges. Operating Supplies 1,000.00 Software Enhancements, D & D 30,000.00 AutoCad Licenses Customer Service Queuing System Traklt Data Upgrades Software Enhancements, Comm. Resourc Cloud Based Phone System Software Enhancements, Finance Scanners for Tyler Tyler Module - Accounts Receivables 502-0000-71047 Software Enhancements, City Clerk Scanners for LaserFiche Study Session Room Recording Device 41,000.00 12,000.00 22,000.00 Amount 2,500.00 22,500.00 5,000.00 Amount 41,000.00 Amount 2,000.00 10,000.00 Amount 2,000.00 20,000.00 85 221 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE DETAILS 2015/16 2016/17 Actual Expenses Original Budget 2016/17 Current Budget 2017/18 PROPOSED BUDGET 2017/18 17/18 vs Current Proposed Budget 16/17 503 - PARK EQUIP & FACILITY FND 0000 - Undesignated 62 - Maintenance & Operations 503-0000-60680 Fritz Burns Pool 0.00 10,000.00 10,000.00 10,000.00 0.00 62 - Maintenance & Operations Totals: 0.00 10,000.00 10,000.00 10,000.00 0.00 68 - Capital Expenses 503-0000-71060 Parks 40,129.61 70,000.00 70,000.00 160,000.00 90,000.00 503-0000-71122 Depreciation Expense -Community 5 523,748.10 523,700.00 523,700.00 500,000.00 (23,700.00) 68 - Capital Expenses Totals: 563,877.71 593,700.00 593,700.00 660,000.00 66,300.00 0000 - Undesignated Totals: 563,877.71 603,700.00 603,700.00 670,000.00 66,300.00 503 - PARK EQUIP & FACILITY FND Totals: 563,877.71 603,700.00 603,700.00 670,000.00 66,300.00 222 86 Fund: 503 - PARK EQUIP & FACILITY FND 503-0000-71060 Parks 160,000.00 Amount Amphitheatre 60,000.00 Fritz Burns Paint 10,000.00 Fritz Burns Skate Park 60,000.00 Irrigation Clocks 30,000.00 223 87 CITY OF LA QUINTA INTERNAL SERVICE FUND EXPENSE DETAILS 2017/18 PROPOSED BUDGET 2015/16 2016/17 2016/17 2017/18 17/18 vs Current Actual Expenses Original Budget Current Budget Proposed Budget 16/17 504 - INSURANCE FUND 1010 - Insurance 50 - Salaries and Benefits 504-1010-50101 Permanent Full Time 492.75 32,900.00 32,900.00 64,700.00 31,800.00 504-1010-50150 Other Compensation 0.00 0.00 0.00 500.00 500.00 504-1010-50200 PERS-City Portion 49.61 7,400.00 7,400.00 17,000.00 9,600.00 504-1010-50210 PERS-Survivor Benefits 0.00 100.00 100.00 100.00 0.00 504-1010-50221 Medical Insurance 121.01 8,300.00 8,800.00 13,600.00 4,800.00 504-1010-50222 Vision Insurance 2.74 0.00 0.00 0.00 0.00 504-1010-50223 Dental Insurance 4.95 0.00 0.00 0.00 0.00 504-1010-50224 Life Insurance 0.57 0.00 0.00 0.00 0.00 504-1010-50225 Long Term Disability 5.31 400.00 400.00 1,400.00 1,000.00 504-1010-50230 Workers Comp Insurance 0.00 1,000.00 1,000.00 0.00 (1,000.00) 504-1010-50240 Social Security -Medicare 7.14 500.00 500.00 900.00 400.00 50 - Salaries and Benefits Totals: 684.08 50,600.00 51,100.00 98,200.00 47,100.00 60 - Contract Services 504-1010-60320 Travel & Training 0.00 1,200.00 1,400.00 1,400.00 0.00 504-1010-60330 Mileage Reimbursement 0.00 200.00 0.00 0.00 0.00 504-1010-60351 Membership Dues 0.00 200.00 200.00 200.00 0.00 504-1010-60352 Subscriptions & Publications 0.00 100.00 100.00 100.00 0.00 60 - Contract Services Totals: 0.00 1,700.00 1,700.00 1,700.00 0.00 62 - Maintenance & Operations 504-1010-60400 Office Supplies 62 - Maintenance & Operations Totals: 63-Insurance 504-1010-60441 Liability Insurance 504-1010-60442 Claims 504-1010-60443 Property Insurance 504-1010-60446 Crime Insurance 504-1010-60447 Earthquake insurance 504-1010-60452 Workers Comp Premium 63 - Insurance Totals: 0.00 200.00 200.00 200.00 0.00 0.00 200.00 200.00 200.00 0.00 262,563.00 226,500.00 226,500.00 448,500.00 222,000.00 0.00 25,000.00 25,000.00 25,000.00 0.00 36,608.00 47,600.00 47,600.00 90,000.00 42,400.00 3,366.00 3,600.00 3,600.00 3,600.00 0.00 71,827.20 100,000.00 100,000.00 81,000.00 (19,000.00) 301,260.00 194,000.00 194,000.00 221,000.00 27,000.00 675,624.20 596,700.00 596,700.00 869,100.00 272,400.00 1010 - Insurance Totals: 676,308.28 649,200.00 649,700.00 969,200.00 319,500.00 504 - INSURANCE FUND Totals: 676,308.28 649,200.00 649,700.00 969,200.00 319,500.00 224 88 Fund: 504 - INSURANCE FUND 504-1010-50101 Permanent Full Time 50% - Deputy City Clerk 25% - City Clerk 64,700.00 Increase in FY 2017/18 due to additional 25% of City Clerk position from 1005 City Clerk. 504-1010-60320 Travel& Training 1,200.00 504-1010-60351 Membership Dues 200.00 504-1010-60352 Subscriptions & Publications 100.00 504-1010-60441 Liability Insurance 448,500.00 Increase due to pending Septembef 2014 flood litigation claims 504-1010-60443 Property Insurance 90,000.00 Increase due to city-wide evaluation and reconciliation of property 225 89 226 STUDY SESSION ITEM NO. 3 City of La Quinta FINANCIAL ADVISORY COMMISSION MEETING: May 10, 2017 STAFF REPORT AGENDA TITLE: DISCUSS PROJECTS TO INCLUDE IN THE 2017/18 THROUGH 2O21/22 CAPITAL IMPROVEMENT PROGRAM RECOMMENDATION Discuss projects to include in the 2017/18 through 2021122 Capital Improvement Program and direct staff to make appropriate revisions. EXELU it VE SUMMARY The Capital Improvement Program (CIP) is a five-year plan for major construction projects such as bridges, streets, traffic signals, drainage, landscaping, lighting, parks, and other facilities. Upon final adoption, Council will only be asked to appropriate funds for the first year of the CIP. Based on input from Council and residents over the pastyear, staff has developed a preliminary scope and budget for various projects that could be included in the 2017/18 CIP budget. Based on today's discussion, a draft final CIP will be prepared for consideration by the Financial Advisory Committee and City Council. FISCAL IMPACT This review does not generate fiscal impacts. There are two new revenue sources this year: Measure G and SB1. This draft proposal allocates all but $1.8 million of the anticipated 2017/18 Measure G revenues and all but $106,000 of the anticipated 2017/18 SB1 revenues. The La Quinta Village Complete Streets, Landscape Renovation, and Citywide Drainage Enhancements Projects rely on Measure G funding. The La Quinta Village Complete Streets Project also relies on SB1 funding. BACKGROUND/ANALY_S_I_S Staff recommends the following projects be included in the 2017/18 CIP: Transportation Projects Transportation projects are generally funded through the Pavement Management Plan (PMP), Transportation Development Impact Fees (DIF), Gas Tax, or Measure A funds. Measure G and SB1 are included this year. 2017/18 Pavement Management Plan Slurry Seal Project (General Fund: $1 Million) The City's 2016 Pavement Management Update evaluated and prioritized street maintenance needs for the next five-year cycle. The Year 2 project (Attachment 1) is to grind and overlay Washington Street from Calle Tampico to Sagebrush Avenue. However, since a Coachella Valley Water District (CVWD) project will be constructing a pipeline in Washington Street within these limits, staff recommends that the Washington Street grind and overlay project be delayed a year and instead slurry seal Caleo Bay, Avenue 48 and Avenue 50 between Washington Street and Jefferson Street. Madison Street - Avenue 50 to 52 (Transportation DIF: $605k) - This project (lead by the City of Indio) will widen Madison Street to four lanes. The bridge over the canal at Avenue 50 is complete; $2.3 million is the total estimated cost for La Quinta's share of the project. Washington Street at Fred Waring Drive - Triple Left Turns on All Approaches (Measure A:$552k) This project adds much needed turning capacity to this intersection. Staff proposes to submit this project to the Coachella Valley Association of Governments (CVAG) for Transportation Uniform Mitigation Fund/Measure A funding. Both Indian Wells and Palm Desert Public Works staff support the project. La Quinta Village Complete Streets/Road Diet Project (Measure G:$1.OM, SB1:$230k) This project will transform the Village area by constructing five roundabouts and reducing Calle Tampico, Calle Sinaloa/Avenue 52 and Eisenhower Drive from four lanes to two lanes to make room for pedestrian, bicycle, golf cart and neighborhood electric vehicle facilities as well as additional on -street parking. Staff recommends Measure G and SB1 funds be added to the existing carryover Measure A and Transportation DIF funds ($650k) from the 2016/17 Eisenhower Drive/Montezuma Roundabout Project for matching funds for this project. Drainage Enhancements Citywide Drainage Enhancements (Measure G:$2.2M, General Fund:$280k) This project will upgrade drainage facilities along the Eisenhower Drive and Washington Street corridors for minimum 150-year storm protection in accordance with the Focused Drainage Study. Attachment 2 is resident letters requesting these improvements. Water Efficiency Civic Center Campus Lake and Irrigation Conversion from Potable to Canal Water (General Fund$200k) The Coachella Valley Water District is designing a project to connect the La Quinta Resort golf courses to canal waterwhich will be installed in Washington Street and Calle Tampico this summer. This appropriation is expected to complete the project funding for the City's project to convert the Civic Center Campus Lake and irrigation system to canal water. Parks and Facilities Projects La Quinta Landscape Renovation Project (Measure G:$1.8 Million) In order to provide Measure G funding for safety services, staff proposes to renovate the public landscape in north La Quinta over fouryears instead of three as proposed on January 25, 2017. Generally the revised schedule will follow the zones in order as shown in Attachment 3. Community Development Block Grant (CDBG) ($106K) - City Hall Miscellaneous Interior Americans with Disabilities Act (ADA) Improvements CDBG funding will only be used to construct the actual improvements. The Citywide Preventive Maintenance Plan Improvements project ($50K) is proposed to pay for soft costs including design, administration and inspection to leverage the CDBG funding. La Quinta X Park (Community Center DIF: $102K) This additional appropriation will help fund the construction of a youth center at the X Park. Reimbursements for Existing Developer Impact Fee Reimbursement Agreements (Transportation DIF: $400k) Attachment 4 is letters from developers requesting payment of existing approved DIF Reimbursement Agreements. While the agreements do not set a deadline for repayment of these improvements, Council directed staff to earmark funds for these payments. The City would pay down these existing obligations in lieu of approving other new Transportation DIF eligible projects. Proposed reimbursement priority criteria will be brought to Council at a future Study Session. Projects on the Horizon Fire Station 70 Renovation (2017) La Quinta Museum Enhancements (2017) Calle Tampico Drainage Enhancements (2018) Corporate Yard Phase 1 (2020) Staff seeks direction on all projects included in the draft CIP that is available on the City web site (Attachment 5). After incorporating Council's comments staff will present the CIP to the Finance Advisory Commission prior to scheduling it for Council's adoption this June or July. Prepared by: Edward J. Wimmer, P.E., Principal Engineer Approved by: Timothy R. Jonasson, P.E., Design and Development Director/City Engineer Attachments: 1. 2016 Pavement Management Update - 5 Year Plan 2. Drainage Improvement Request Letters from 2016 3.4-Year Landscape and Lighting Project Plan 4. DIF Reimbursement Agreement Letter Requests from 2016 5. 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IJ3 Of SE N T R p Grind & Overlay � m A A A z J A RY LN c9 O 2017-2018 Zone 2 a ��q< Doti J �ERt a Q z Grind & Overlay TOM FAZIO LN O s 0 59T AVE Q 2018-2019 Zone 2 �O�pP Crack Seal & Slurry Seal CA ECONC ITA W J 2019-2020 Zone 2 > z W Grind & Overlay �° o �o PG 2020-2021 Zone 3 � Crack Seal & Slurry Seal g4ti E �Q��' E LE CLAW DR rY p m CALLE tJ`� z HAR ATTACH M ENT 1 WESTW 4 E BLUFF.RD z MARY LN z w SAB FIESTA D p 1 z SH-111 z City of La Quinta Q p Or w 9 Draft 5 Year Plan z T 1 RO 8T AVE � m 2016-2021 E BRISA ,�Q/ N z Z Z p D Oz U -G ul JARWOOD ENIDA L ND LIMA CITRUS '9 m m G N O <2 U) C0 0 BAYA ATTACH M ENT 2 V%� YXt49 RECEIVEL, March 15, 2014 H'AR t 8 2014 Frank J. Spevacek CITY OF LA OUINTA City Manager CITY MANAGER'S 0, HC E City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Mr. Spevacek, I am writing on behalf of our Board of Directors and our 334 homeowners to ask for your help. On August 25 our Gatehouse at 49-991 Eisenhower Drive was flooded by waters that reportedly overwhelmed the City's storm drain system. Security communications were severed for several days with our members and the owners in four other enclaves, and the Resort within our gates. The Gatehouse was under a foot of water, and out of commission for two weeks. Homeowners were unable to use the Calle Mazatlan gate and had to be escorted through flooded back streets, and over greenbelts to reach the Fernando exit. • We sustained over $10,000 in monetary damages. Tom Thorman of Vantage Point Construction told us that this is the fourth time our Gatehouse has been flooded. Vantage Point handled the repairs. Can you please discuss this problem with the appropriate professionals in your administration and recommend a possible solution for the future? Thanks very much for your consideration. Si ly, amen M Parry President of the Board Of Directors The Santa Rosa Cove Association 49-991 Eisenhower La Quinta, California (760)777-7621 RC Fax:(760)564-8418 Mailing Address SANTA ROSA COVE ASSOCIATION P.O. Box 12920 Palm Desert, CA 92255 APR 1 4 Z016 Good Afternoon Tim, As you know, I attended last month's Council Meeting addressing the Focused Area Drainage study prepared by Michael Baker International. After reviewing the documents with our consultants, Legacy Villas Board of Directors and Peter Murphy, board president of La Quinta Country Club, we are encouraged that a solution exists for the North Drainage area; specifically Eisenhower and Coachella, which greatly impacts Legacy Villas and other communities and homes along Eisenhower. We think Alternative 5.1 is clearly the only effective solution. Our observation is that in both a flash flood as well as an inconsequential rainfall, Legacy Villa's main retention basin 5, a seven acre retention basin, is filled almost entirely from water coming in to our property off Eisenhower, specifically from the La Quinta Golf Estates (LQCC) entrance. We have observed that even before our other four upstream retention basins have the opportunity to fill and flow downstream into our main basin 5, basin 5 is already filled to capacity with water coming in from Eisenhower (please refer to photos previously sent). It should be noted that twice in the past two years, Legacy Villas undertook a significant costly clearing and renovation of our retention channel and five basins, adding three dry wells to dispose of stored storm water following any storm. The improvements included installing sump pumps, reconstructing weirs, and bringing the entire channel back to original grade and capacity, twice. Although our storm drain system and storage are presently extremely efficient, unfortunately the storm drain systems of our neighbors and the Eisenhower drainage are not- so we continue to be at great risk of flooding. This risk exists not just for short storms, but for even a series of small storms (i.e., less than 1 inch of rain per hour) that can occur over a period of several hours if we continue to rely on sufficient storm water storage from the waters on Eisenhower. Legacy Villas has two 4 foot wide storm drain openings at Eisenhower and Coachella that intake exterior streets' storm and surface waters directly to our basin 5. Our Coachella storm drains are presently the largest on Eisenhower from Washington to Avenue 50. Consequently, we take in well over 50% of any substantial runoff from Eisenhower, filling our Basin 5 to maximum capacity, blocking any of our other 4 basins storm water from entering basin 5 and backing -up any of our street surface waters into our clubhouse, homes and other developed property. The two recent storms have each cost us over $500,000 each. During the last storm, some of our clubhouse damage was covered by insurance, but if this condition is not remedied, we may not even be able to insure for such events. We believe the well researched and reasoned 5.1 alternative must be achieved and budgeted by the City, through bonds or by using some of our over $1,200 per unit annual mitigation fees. It is clearly the solution that should have been done years ago prior to the start of any development on Eisenhower to protect the area from flooding. Furthermore it certainly appears 5.1 and 5.3 of the hydrology proposal further supports your (and our) earlier observation that the undeveloped parcel at the southwest corner of Coachella and Eisenhower is the only significant remaining, undeveloped, and logistical site for a large storm water retention basin to solve the risks and problems of the current conditions and allow for a measured outflow conveyance to La Quinta Country Club. While we have filed our claim with the City, we have not as yet joined any class action and would like to avoid doing so and also avoid the cost of litigation to recover for past damage by an assurance that the City will correct this ongoing design and maintenance problem by undertaking the 5.1 alternative. The existing condition and the less than complete solutions proposed by the studies will not provide us with such assurance. have discussed the issue with La Quinta Country Club board president, Peter Murphy (also a homeowner at Legacy Villas). Mr. Murphy supports 5.1 of the hydrology study. It is our opinion from witnessing three floods (2013, 2014, fire hydrant) and one uneventful rainfall that nothing less than a six -acre plus retention basin or multiple smaller basins of equivalent capacity on an undeveloped Boot Property are acceptable as a competent deterrent for flooding. This has become a life safety issue for our residents, during the September 8 2014, storm and for hours and days following our, homeowners and others along Eisenhower were stranded, unable to leave or return home by car or on foot. In the event of a medical emergency, an ambulance would not have had access. We look forward to the resolution of this critical drainage issue. Sincerely, Melinda Travis, Board President Legacy Villas at La Quinta Peter Murphy, Board President, La Quinta Country Club , 1 - 41t J%'k I I . Of KAN AildE 1116 1p" "003 Milk jL Ile La iv '' ?PV. OF OL F - - �� .- .. .iL c -wo f tm A!v Pal" , ° _ r e: ell 'low fk L tol. L' -r - ' al oFff �� W ��E ---.-'ri _ .w_ y °� .,� I�„G� - t d. r. ;�_, & . ® _ �. ,� _ = Illlli. i _. — - - _S qq Y - ate ii • 1 fAw- mile y :.: �• a a . 4: 1 7' - � i , ,� � . � _ h le -- III � w„ 9 r - 'FA 6II 0Ir a _ . _ 11 HLAND it I , .0- iF- AL 0 bmw I.A. - : • �„ �■ g - : y, f' - - �, F ,� lid z _ , - _ (4 L 0 YI no 0 1 99 IF MIER �1 a JEW 41 ,. - _ �,_ a - _ , O` - rqP 1.44 In ft v k% 4 0 - D IEL 9P__w . S., rlot on p , _< 7 °T R 3 O .�.. s a i - _ n • - a, _ ' ° _ 9L III -� .- JT'1 r O(no'_NAM 0 0J6P low Ad sto 3 : _ nD n F�4�75� - MA p 1! 1! 110 of mito III Budget S1,408,356 A A in . _ r , .1L4 Am vw JL n ° Ye m ' b 3 u : LJ UAA - - � t.�� = . - - .... 11 JL 1% 1 �� r Im'OLt Y1 lauo UOO APA- �.� .: 6 Pq p . II ° • = rye _- " ! -- - J .. - - m - - - 1 � L _ _ a . N r. Y� �II. T '' >=-°� A Ala :Ji _. Yii. -.� �.i ��, �■�■' e - - f - - ML u ® - i f �i '"I p go '. oil A �• 1 s - JSWL i. 1 o� O-A. . :.4Pb-i 1 - ILI D R . _ , 0 o o F i vord m ;:Uoy E e MDa •, _ M - 40L, 0 0 0 MEL.p p _ Lip 0 0 0 04--,= 0 ___ m *. Fl , lam All! Upp 40 : , - go •. �� , �• III _ TIT II CITYWIDE LANDSCAPE AND LIGHTING DISTRICT TURF REMOVAL AND LANDSCAPE IMPROVEMENTS COSTS BY NEIGHBORHOOD Facility Existing Turf (S.F.) Remaining Turf (S.F.) Total Turf Removed (S.F.) Turf Removal (Per S.F.) Irrigation Repairs - Remaining Turf (Per S.F.) Basin Conversion or Existing Shrub/ Groundcover (S.F.) Turf Conversion to Desert Efficient - Includes Drip Irrigation (Per S.F.) Tree Removal (EA) Shrub/GC Conversion to Desert Oasis - Includes Drip Irrigation (Per S.F.) Pressure Wash, Seal, Paint Walls (Per S.F.) Keystone Block Walls (Per L.F.) Repair Retaining Walls (Lump Sum) Replace/New Lighting/ Electrical (Lump Sum) TOTAL Estimated Cost per Square Foot, as Applicable $ 1.00 $ 1.75 $ 6.00 $ 650.00 $ 4.75 $ 1.60 $ 40.00 La Quinta Del Oro - FY 2016/2017 Entrance - La Quinta Del Oro (Via Sevilla/Washington Street) - Median/N.Side Onl 4,957 0 4,957 $ 4,957 1,514 $ 38,826 $ 7,192 Perimeter - La Quinta Del Oro (Washington Street/Via Sevilla) 7,330 0 7,330 $ 7,330 13,580 $ 125,460 $ 64,505 Wall Painting/Cleaning - La Quinta Del Oro - Approximately 3,720 SF $ 5,952 Subtotal $ 12,287 $ 164,286 $ 71,697 $ 5,952 $ $ $ $ 254,222 General Conditions 12.00% 30,507 TOTAL $ 284,728 Soft Costs Professional 7.75 22,066 Design 10.00% $ 28,473 Inspection/Testing/Survey 9.75% $ 27,761 City Administration 5.00% $ 14,236 Contingency 10.00% $ 37,726 GRAND TOTAL - LA QUINTA DEL ORO $ 414,991 Acacia Parkway - FY 2016/2017 Entrance - Acacia (Miles Avenue/Seeley Drive) 1,430 0 1,430 $ 1,430 325 $ 10,530 $ 1,544 Perimeter - Acacia (Miles Ave (N Harland Drive/Seeley Drive) 25,348 0 25,348 $ 25,348 13,258 $ 231,636 $ 62,976 Wall Painting/Cleaning - Acacia - Approximately 9,000 SF $ 14,400 Keystone Block (250 LF) $ 10,000 Tree Removal (39) $ 25,350 New Lights - Seeley/Miles (6) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 5,200 Subtotal $ 26,778 $ $ 242,166 $ 25,350 $ 64,519 $ 14,400 $ 10,000 $ $ 5,200 $ 388,413 General Conditions 12.00% $ 46,610 TOTAL $ 435,023 Soft Costs Professional 7.75 33,714 Design 10.00% $ 43,502 Inspection/Testing/Survey 9.75% $ 42,415 City Administration 5.00% $ 21,751 Contingency 10.00% $ 57,641 GRAND TOTAL - ACACIA PARKWAY Acacia Basin - FY 2017/2018 $ 634,046 Retention Basin - Acacia (Miles Avenue/N Harland Drive) 68,853 27,541 41,312 $ 41,312 $ 41,312 $ 196,231 Wall Painting/Cleaning - Acacia Retention Basin - Approximately 2,520 SF $ 4,032 Tree Removal (39) $ 14,300 Subtotal $ 41,312 $ $ $ 14,300 $ 196,231 $ 4,032 $ $ $ $ 255,875 General Conditions 12.00% 30,705 TOTAL $ 286,580 Date Last Revised: February 10, 2017 Page 1 of 5 CITYWIDE LANDSCAPE AND LIGHTING DISTRICT TURF REMOVAL AND LANDSCAPE IMPROVEMENTS COSTS BY NEIGHBORHOOD Facility Existing Turf (S.F.) Remaining Turf (S.F.) Total Turf Removed (S.F.) Turf Removal (Per S.F.) Irrigation Repairs - Remaining Turf (Per S.F.) Basin Conversion or Existing Shrub/ Groundcover (S.F.) Turf Conversion to Desert Efficient - Includes Drip Irrigation (Per S.F.) Tree Removal (EA) Shrub/GC Conversion to Desert Oasis - Includes Drip Irrigation (Per S.F.) Pressure Wash, Seal, Paint Walls (Per S.F.) Keystone Block Walls (Per L.F.) Repair Retaining Walls (Lump Sum) Replace/New Lighting/ Electrical (Lump Sum) TOTAL Estimated Cost per Square Foot, as Applicable $ 1.00 $ 1.75 $ 6.00 $ 650.00 $ 4.75 $ 1.60 $ 40.00 Soft Costs Professional 7.75% 22,210 Design 10.00% $ 28,658 Inspection/Testing/Survey 9.75% $ 27,942 City Administration 5.00% $ 14,329 Contingency 10.00% $ 37,972 GRAND TOTAL - ACACIA BASIN $ 417,690 La Quinta Highlands/La Quinta Vistas Basin - FY 2017/2018 Wall Painting/Cleaning - La Quinta Highlands Retention Basin - Approximately 2,310 SF $ 3,696 Retention Basin - La Quinta Highlands 117,750 58,875 58,875 $ 58,875 $ 103,031 58,875 $ 279,656 Subtotal $ 58,875 $ 103,031 $ 279,656 $ 3,696 $ 445,259 General Conditions 12.00% 53,431 TOTAL $ 498,690 Soft Costs Professional 7.75 38,648 Design 10.00% $ 49,869 Inspection/Testing/Survey 9.75% $ 48,622 City Administration 5.00% $ 24,934 Inflation Rate 2.50% 12,467 Contingency 10.00% $ 67,323 GRAND TOTAL - LA QUINTA HIGHLANDS/LAS VISTAS BASIN Quinterra - FY 2017/2018 $ 740,554 Perimeter - Quinterra (Miles Avenue) 19,700 0 19,700 $ 19,700 8,820 $ 171,120 Wall Painting/Cleaning - Quinterra - Miles - Approximately 3,480 SF $ 5,568 Wall Painting/Cleaning - Quinterra Retention Basins - Approximately 1,860 SF $ 2,976 Retention Basin - Quinterra 1 - Los Manos Drive (West Side) 30,000 12,000 18,000 $ 18,000 $ 21,000 18,000 $ 85,500 Retention Basin - Quinterra 2 - Los Manos Drive (East Side) 14,400 5,760 8,640 $ 8,640 $ 10,080 8,640 $ 41,040 Tree Removal - Quinterra (10) $ 6,500 Subtotal $ 46,340 $ 31,080 $ 171,120 $ 6,500 $ 126,540 $ 8,544 $ $ $ $ 390,124 General Conditions 12.00% 46,815 TOTAL $ 436,939 Soft Costs Professional 7.75 33,863 Design 10.00% $ 43,694 Inspection/Testing/Survey 9.75% $ 42,602 City Administration 5.00% $ 21,847 Inflation Rate 2.50% 10,923 Contingency 10.00% $ 58,987 GRAND TOTAL - QUINTERRA $ 648,854 Date Last Revised: February 10, 2017 Page 2 of 5 CITYWIDE LANDSCAPE AND LIGHTING DISTRICT TURF REMOVAL AND LANDSCAPE IMPROVEMENTS COSTS BY NEIGHBORHOOD Facility Existing Turf (S.F.) Remaining Turf (S.F.) Total Turf Removed (S.F.) Turf Removal (Per S.F.) Irrigation Repairs - Remaining Turf (Per S.F.) Basin Conversion or Existing Shrub/ Groundcover (S.F.) Turf Conversion to Desert Efficient - Includes Drip Irrigation (Per S.F.) Tree Removal (EA) Shrub/GC Conversion to Desert Oasis - Includes Drip Irrigation (Per S.F.) Pressure Wash, Seal, Paint Walls (Per S.F.) Keystone Block Walls (Per L.F.) Repair Retaining Walls (Lump Sum) Replace/New Lighting/ Electrical (Lump Sum) TOTAL Estimated Cost per Square Foot, as Applicable $ 1.00 $ 1.75 $ 6.00 $ 650.00 $ 4.75 $ 1.60 $ 40.00 La Quinta Highlands/La Quinta Vistas Parkway - FY 2018/2019 Perimeter - La Quinta Highlands (Adams Street) 17,946 0 17,946 $ 17,946 2,484 $ 122,580 $ 11,799 Entrance - La Quinta Highlands (Fred Waring/Las Vistas Drive) 11,056 0 11,056 $ 11,056 $ - 1,911 $ 77,802 $ 9,077 Perimeter - La Quinta Highlands (Fred Waring Drive) 48,539 0 48,539 $ 48,539 $ 16,356 $ 389,370 $ 77,691 Wall Painting/Cleaning - La Quinta Highlands - Fred Waring - Approximately 12,690 SF $ 20,304 Wall Painting/Cleaning - La Quinta Highlands - Adams - Approximately 3,180 SF $ 5,088 Wall Repair - Fred Waring and Adams $ 30,000 Keystone Block - Fred Waring (235 LF) $ 9,400 Keystone Block - Adams (485 LF) $ 19,400 Tree Removal - Fred Waring (39) $ 25,350 Tree Removal - Adams (20) $ 13,000 New Lights - Las Vistas/Fred Waring (4) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 11,400 Subtotal $ 77,541 $ $ 589,752 $ 38,350 $ 98,567 $ 25,392 $ 28,800 $ 30,000 $ 11,400 $ 899,802 General Conditions 12.00% 107,976 TOTAL $ 1,007,779 Soft Costs Professional 7.75% 78,103 Design 10.00% $ 100,778 Inspection/Testing/Survey 9.75% $ 98,258 City Administration 5.00% $ 50,389 Inflation Rate 2.50% 25,194 Contingency 10.00% $ 136,050 GRAND TOTAL - LA QUINTA HIGHLANDS/LAS VISTAS PARKWAY Rancho Ocotillo - FY 2018/2019 $ 1,496,551 Wall Painting/Cleaning - Rancho Ocotillo Retention Basins - Approximately 2,100 SF $ 3,360 Retention Basin - Rancho Ocotillo #1 (Ocotillo) 29,164 11,666 17,498 $ 17,498 $ 20,415 17,498 $ 83,117 Retention Basin - Rancho Ocotillo #2 (Azul) 11,908 4,763 7,145 $ 7,145 $ 8,336 7,145 $ 33,938 Perimeter - Rancho Ocotillo (Adams) 26,670 $ 160,020 Keystone Block (50 LF) $ 2,000 Tree Removal - Rancho Ocotillo (42) $ 27,300 New Lights - Ocotillo/Adams, La Palma/Adams, Los Manos/Miles (12) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 17,500 Subtotal $ 24,643 $ 28,750 $ 160,020 $ 27,300 $ 117,055 $ 3,360 $ 2,000 $ $ 17,500 $ 380,629 General Conditions 12.00% 45,675 TOTAL $ 426,304 Soft Costs Professional 7.75 33,039 Design 10.00% $ 42,630 Inspection/Testing/Survey 9.75% $ 41,565 City Administration 5.00% $ 21,315 Inflation Rate 2.50% 10,658 Contingency 10.00% $ 57,551 GRAND TOTAL - RANCHO OCOTILLO $ 633,062 Date Last Revised: February 10, 2017 Page 3 of 5 CITYWIDE LANDSCAPE AND LIGHTING DISTRICT TURF REMOVAL AND LANDSCAPE IMPROVEMENTS COSTS BY NEIGHBORHOOD Facility Existing Turf (S.F.) Remaining Turf (S.F.) Total Turf Removed (S.F.) Turf Removal (Per S.F.) Irrigation Repairs - Remaining Turf (Per S.F.) Basin Conversion or Existing Shrub/ Groundcover (S.F.) Turf Conversion to Desert Efficient - Includes Drip Irrigation (Per S.F.) Tree Removal (EA) Shrub/GC Conversion to Desert Oasis - Includes Drip Irrigation (Per S.F.) Pressure Wash, Seal, Paint Walls (Per S.F.) Keystone Block Walls (Per L.F.) Repair Retaining Walls (Lump Sum) Replace/New Lighting/ Electrical (Lump Sum) TOTAL Estimated Cost per Square Foot, as Applicable $ 1.00 $ 1.75 $ 6.00 $ 650.00 $ 4.75 $ 1.60 $ 40.00 Marbella / Sierra del Rey/Topaz - FY 2019/2020 Perimeter - Topaz (Dune Palms Road) 26,040 $ 156,240 Perimeter - Topaz (Miles) 26,250 $ 157,500 Perimeter - Sierra Del Rey (Miles and Adams) 33,600 $ 201,600 Wall Painting/Cleaning - Topaz/Marbella - All Perimeters - Approximately 35,700 SF $ 57,120 Wall Painting/Cleaning - Topaz Retention Basin - Approximately 2,760 SF $ 4,416 Wall Painting/Cleaning - Marbella Retention Basin - Approximately 4,800 SF $ 7,680 Retention Basin - Topaz (Desert Stream Drive/Dune Palms Road) 110,364 49,664 60,700 $ 60,700 $ 86,912 60,700 $ 288,326 Retention Basin - Marbella (Bridgette Way/Desert Stream Drive) 72,000 28,800 43,200 $ 43,200 $ 50,400 43,200 $ 205,200 Tree Removal - Topaz (12) $ 7,800 Tree Removal - Sierra del Rey/Marbella (15) $ 9,750 New Lights - Desert Stream/Dune Palms, Bridgette/Miles, Victoria/Adams (12) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 21,900 Subtotal $ 103,900 $ 137,312 $ 515,340 $ 17,550 $ 493,526 $ 69,216 $ $ $ 21,900 $ 1,358,744 General Conditions 12.00% 163,049 TOTAL $ 1,521,793 Soft Costs Professional 7.75% 117,939 Design 10.00% S 152,179 Inspection/Testing/Survey 9.75% $ 148,375 City Administration 5.00% $ 76,090 Inflation Rate 2.50% 38,045 Contingency 10.00% $ 205,442 GRAND TOTAL - TOPAZ/MARBELLA/SIERRA DEL REY $ 2,259,863 Desert Pride - FY 2019/2020 Perimeter - Desert Pride (Miles and Adams) 143,000 $ 858,000 Wall Painting/Cleaning - Desert Pride - Westward Ho/Adams/Miles - Approximately 33,340 SF $ 53,344 Keystone Block (400 LF) $ 16,000 New Lights - Cold brook/Miles, Bayberry/Adams, Woodberry/Adams (12) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 34,200 Subtotal $ - $ $ 858,000 $ $ $ 53,344 $ 16,000 $ $ 34,200 $ 961,544 General Conditions 12.00% 115,385 TOTAL $ 1,076,929 Soft Costs Professional 7.75 % 83,462 Design 10.00% $ 107,693 Inspection/Testing/Survey 9.75% $ 105,001 City Administration 5.00% $ 53,846 Inflation Rate 2.50% 26,923 Contingency 10.00% $ 145,385 GRAND TOTAL - DESERT PRIDE $ 1,599,240 Cactus Flower - FY 2020/2021 Entrance - Cactus Flower (Dune Palms Road) 1,850 $ 11,100 Wall Painting/Cleaning - Cactus Flower - Dune Palms/Fred Waring - Approximately 18,600 SF $ 29,760 Date Last Revised: February 10, 2017 Page 4 of 5 CITYWIDE LANDSCAPE AND LIGHTING DISTRICT TURF REMOVAL AND LANDSCAPE IMPROVEMENTS COSTS BY NEIGHBORHOOD Facility Existing Turf (S.F.) Remaining Turf (S.F.) Total Turf Removed (S.F.) Turf Removal (Per S.F.) Irrigation Repairs - Remaining Turf (Per S.F.) Basin Conversion or Existing Shrub/ Groundcover (S.F.) Turf Conversion to Desert Efficient - Includes Drip Irrigation (Per S.F.) Tree Removal (EA) Shrub/GC Conversion to Desert Oasis - Includes Drip Irrigation (Per S.F.) Pressure Wash, Seal, Paint Walls (Per S.F.) Keystone Block Walls (Per L.F.) Repair Retaining Walls (Lump Sum) Replace/New Lighting/ Electrical (Lump Sum) TOTAL Estimated Cost per Square Foot, as Applicable $ 1.00 $ 1.75 $ 6.00 $ 650.00 $ 4.75 $ 1.60 $ 40.00 Wall Painting/Cleaning - Cactus Flower Retention Basins - Approximately 8,500 SF $ 13,600 Retention Basin - Cactus Flower #1 (Goldenrod Circle) 29,430 11,772 17,658 $ 17,658 $ 20,601 17,658 $ 83,876 $ 35,605 Retention Basin - Cactus Flower #2 (Foxtail Circle) 12,493 4,997 7,496 $ 7,496 $ 8,745 7,496 Retention Basin - Cactus Flower #3 (Iris Court) 33,952 13,581 20,371 $ 20,371 $ 23,766 21,011 $ 99,803 Retention Basin - Cactus Flower #4 (Star Flower) 10,625 4,250 6,375 $ 6,375 $ 7,438 6,375 $ 30,281 Perimeter - Cactus Flower (Fred Waring and Dune Palms) 63,500 $ 381,000 Keystone Block (575 LF) $ 23,000 Tree Removal - Cactus Flower (16) $ 10,400 New Lights - Blazing Star/Dune Palms, Star Flower/Dune Palms (8) - Includes Coring, Pedestal (if needed), Conduit/Wire $ 15,900 Subtotal $ 51,900 $ 60,550 $ 392,100 $ 10,400 $ 249,565 $ 43,360 $ 23,000 $ $ 15,900 $ 846,775 General Conditions 12.00% 101,613 TOTAL $ 948,388 Soft Costs Professional 7.75 73,500 Design 10.00% $ 94,839 Inspection/Testing/Survey 9.75% $ 92,468 City Administration 5.00% $ 47,419 Inflation Rate 2.50% 23,710 Contingency 10.00% $ 128,032 GRAND TOTAL - CACTUS FLOWER $ 1,408,356 GRAND TOTAL - ALL AREAS $ 10,253,207.02 Date Last Revised: February 10, 2017 Page 5 of 5 ATTACH M ENT 4 80-955 Avenue 52 La Quinta, CA 92253 Phone: (760) 393-5286 Fax: (760)398-5788 December 2, 2015 Mr. Tim Jonasson Director of Public Works/City Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Re: Development Impact Fee Reimbursement Agreement Tract29894-2 Street & Raised Landscape Median Improvements to Ave 52 Dear Mr. Jonasson: Please accept this letter as ND La Quinta Partners, LLC ("Developer") request to reimburse the Developer One Million Three Hundred Forty-four Thousand Six Hundred Ninety Dollars ($1,344,690) for those certain improvements identified in the agreement between the Developer and the City of La Quinta dated December 4, 2007. The Developer has completed its obligations under this agreement and now respectfully requests the city include this reimbursement in the upcoming budget review for the city's Capital Improvement Project. Thank you for your consideration and please provide us with information regarding the approval process for this request. Very truly yours, 11"6wid7 1 IV Bruce D. Maize General Manager Cc: Ms. Amy Yu; Mr. Doug Siebold Enclosure: Reimbursement Agreement TRACT MAP No. 29894-2 STREET AND RAISED LANDSCAPE MEDIAN IMPROVEMENTS To AVENUE 52 (All American Canal Bridge to East of Madison Street) THIS REIMBURSEMENT AGREEMENT (the "Agreement") is made and entered into this // 6� day of Z.d e,,,6e,,,,- , 2007, by and between ND La Quinta Partners, LLC a Delaware limited liability company, hereinafter referred to as "Developer", and the City of La Quinta, California, a California Municipal Corporation (the "City"). RECITALS A. Developer is the subdivider and developer of property in the City of La Quinta subject to the provisions of Tract 29894-2 ("Tract") which area is currently known as The Hideaway and which lies east of Jefferson Street and west of Madison Street between Avenue 54 and Avenue 52. The Agreement excludes all other tracts within the Hideaway Development. B. Conditions of Approval for Tentative Tract Map No. 29894 (attached to the Plan as Exhibit B) adopted by the City Council on November 21, 2000, obligate Developer to make Arterial Core Improvements that included construction of the inside lanes of travel and an 18-foot wide landscaped median, as delineated in Exhibit A of this Agreement, to that section of Avenue 52 that adjoins the Tract ("Required Improvements"). C. The City has identified source of funds from which it desires to reimburse Developer for the Required Improvements at a point in the future to be determined by the City. The fund source is the Transportation Component of the Development Impact Fee. All land developments in the City are required to pay Development Impact Fees ("Fees") pursuant to the Development Impact Fee Program ("Program"), adopted by the City on June 15, 1999 and revised July 5, 2006. A portion of Development Impact Fee known as the "Transportation Component" provides future funding for specific arterial street improvements located throughout the City. D , Currently, the Transportation Component of the 2006 DIF Program contains cost details for Avenue 52 (Jefferson Street to 1/2 Mile East of Madison Street). The cost details (Exhibit B) reflect a DIF totaling $3,244,108.88 for Avenue 52 (Jefferson Street to 1/2. Mile East of Madison Street). The Required Improvements for Avenue 52 are estimated to comprise of $1,344,690. The $1,344,690 shall be referred to hereinafter as the "Budget Amount". However, this estimate includes the pro rata distribution percentage that was subject to change due to the DIF updated prior to completion of work. Reimbursement Agreement —Avenue52DIFagreement-0 2.DOC Page I of 9 E. The Developer has requested that the City reimburse the Developer for cost of street improvements on Avenue 52 between the All American Canal Bridge and East of Madison Street that are eligible for reimbursement pursuant to the Program. F. The City Engineer has reviewed the scope and cost associated with Required Improvements and determined that the Required Improvements are included in the Program and are eligible for reimbursement, subject to the cap referenced in Recitals G and H. G. The City Engineer has determined that the Program established a total budget of $1,740,310 for all eligible improvements involving that segment of Avenue 52 between Jefferson Street and Madison Street. However, the Developer has not constructed all of the eligible Required Improvements because of previous obligations of properties along the north side and the proposed City of La Quinta CIP Project 2005-02 and improvements to be constructed by Tract Map No. 30138 and therefore is eligible for only $1,344,690 of the budget. H. The City Engineer has determined that no further street improvements to Avenue 52 between the All American Canal Bridge and Madison Street are required by the developer and therefore is ineligible for further DIF Reimbursement outside of this Agreement. AGREEMENT NOW, THEREFORE, it is agreed by and between the parties hereto as follows: Responsibilities of Developer. Developer has constructed portions of the Required Improvements (Partial Work Completed), as delineated in Exhibit A, and has borne all cost associated with said improvements. The Required Improvements were constructed in accordance with all applicable City and State codes and regulations, including securing bonds and guarantees pursuant to Section 14.16.180 of the Municipal Code of the City of La Quinta. 2. Responsibilities of City: (a) Approval or Disapproval of Expenses. The City Engineer shall either approve or disapprove the invoices and submit the approved invoices for credit and/or reimbursement in accordance with this Agreement. The City Engineer shall provide Developer with a written explanation for any portion of an invoice that is disapproved. Developer recognizes that the City Engineer's approval of the costs does not guarantee that the costs will be reimbursed. Instead, the City Engineer approval is a condition precedent necessary for the costs to be processed for credit or reimbursement. (b) Reimbursement from the DIF. Developer is eligible for reimbursement at some point in the future from the Transportation Component Fees collected on other projects. Developer recognizes that at this point in time, the City cannot commit to a time certain for reimbursement, in as much as the City is entitled to establish the priority of Reimbursement Agreement-Avenue521)Wagreement-02.00C Page 2 of 9 spending for the Transportation Component Fees. Developer further recognizes that the City Council has indicated that it will be considering a policy regarding the priority of reimbursement, and that this reimbursement will be subject to the policy. In no event will the amount of reimbursement exceed the Budget Amount ($1,344,690). 3. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (ten) days of service of such notice and completes the cure within forty-five (45) days after the notification, or such longer period as may be agreed upon by both parties to this Agreement. 4. Attorney's Fees. If either party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel' payment of the Reimbursement, the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 5. Indemnification. Developer shall defend, Indemnify and hold harmless employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Developer, its officers, employees representatives, and agents, which arise out of acts or activities of Developer's or Developer's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Developer shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parities. 6. City Officers and Employees; Non -Discrimination. No officer or employee of City shall be personally liable to Developer or any successor in interest in the event of any default or breach by City or for any amount which may become due to Developer or to its successor or for breach of any obligation of the terms of this Agreement. 7. Term of Agreement. This Agreement shall remain in full force following the date it has been executed by both parties until the listed Funding Source has paid the allowable Developer claims. 8. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth Reimbursement Agreement—Avenue52DIFagreement-02.DOC Page 3 of 9 below. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing, if mailed as provided in this Section. To City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Engineer (760) 777-7075 To Developer: ND La Quinta Partners, LLC 80-955 Avenue 52 P.O. Box 1482 La Quinta, CA 92247 Attn: John P. Gamlin (760) 391-5072 9. Assignment of Agreement. The Developer may not assign, sublet, hypothecate, encumber, or transfer (whether voluntarily or involuntarily) its obligations hereunder to any party without the prior written consent of the City, which consent may be withheld in the City's sole and absolute discretion. 10. General Provisions. A. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. B. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. C. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. D. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for herein. E. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. Reimbursement Agreement -Avenue52DIFagreement-v 1 2.DOC Page 4 of 9 F. This Agreement may be executed in counterparts, which when taken together, shall constitute one fully executed document. 11. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 12. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF LA QUINTA: Thomas P. Genovese, City Manager Date ATTEST: Approved as to Form: Veronica Mor City of La Qu , CIVIC City Clerk ND La Quinta Partners, LLC 80-955 Avenue 52 P.O. Box 1482 La Quinta, CA 92247 A—, A� r--- M. Katherine Jeo6n, City Attorney City of La Quinta Date Title; John Gamlin, Senior Vice President — East of Madison, L -C CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. Countyof lyQ 1 d -p, On I ooe nbyral.fa001 beforeme,�Y-k4v,, L. ter �JOtaru T(Aj:AI[L D2U Na6f and TMe of ORicer (e g , -Jane 06 Nctay Puh4cl personally appeared '3 tvl Nar;e(c) of s+g_(5) I ❑ personally known to me 9 proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) istw subscribed to the within instrument and acknowledged to me that he/sheittwy executed the same in his/hetlttrair authorized capacity(ies), and that by his/FW/thsir signatures) on the Instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. es5�-at ,we of "WY P•.,blcC OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual Top cf thumb here ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 0 f 899 Nanonel Notary Assoc don - 9350 Dc 9o4a Ave , P 0 Bcx 2402 • Chauwodh. CA gi 3f a 24o2 • w.vw nat onstida y mg Prod No 5907 Reorder Cal Tod -Free 1-800-87646[W AVENUE 52 — All American Canal Bridge to Madison Street DIF PROGRAM IMPROVEMENTS - TRACT 29894-2 MAXIMUM REIMBURSEMENT FUNDING AVENUE 52 STREET AND MEDIAN IMPROVEMENTS - (All American Canal to Madison Street) Work Completed (Eligible for DIF Reimbursement) Item # Description Units Unit Cost Quantity Total Cost 1 Street and Landscaped Median L.S. $1,344,690 1 $1,344,690 Improvements - Required Off -Site Street Improvements Eligible for Reimbursements from Development Impact Fee Fund (Per Tetra Tech Plan Set No. 04015, Sta. 39 + 00 to 62+80) Maximum Reimbursement Funding For Required Improvements (not to exceed): $1,344,690 Reimbursement Agreement — Avenue52DIFagreement-vl 2.000 Page 7 of 9 July 5, 2006 DIE Cost Detail Avenue 52 (Jefferson Street to Y2Mile East of Madison Street) Reimbursement Agreement - Avenue52DIFagreement-v1 2.DOC Page 6 of 9 CITY OF LA QUINTA: DEVELOPMENT IMPACT FEE (AIF) COST DETAIL Project Type: Primary Arterial Project: Avenue 52 (Jefferson Street to 112 mile east of Madison) descrietlnn The proposed improvements include the installation of median island, median island landscape, irrigation and electrical, and the adjustment of the centerline profile to implement urban drainage concept for the future Widening of the north and south sides, from Jefferson St. to Madison; and the installation of half a media island, median island landscape, irrigation and electrical and the adjustment of the centerline profile to implement urban drainage concept for future widening of the south side, from Madison St. to 112 mile east o Madison. ITEM DESCRIPTION UNITS QUANTITY UNIT COST ELIGIBLE DIF COST 1 MOBILIZATION LS 1 $208,921.63 $208,921.63 2 TRAFFIC CONTROL LS 1 $189,928.75 $189.928.75 3 DUST CONTROL LS 1 $81.787.50 $81,787.50' 4 UNCLASSIFIED FILL CY 4506 $14.00 $63,000.00 5 UNCLASSIFIED EXCAVATION CY 4500 $14.00 $63,000.00 6 6" CURB LF 13200 $10.00 S132,000.00 7 4.5" AC OVER 6" AB SF 1980M $2.65 $524,700.00 8 SIGNING AND STRIPING LS 1 $25,000.00 $25,000,00 9 LANDSCAPE SF 118800 $3.50 $415,800.00 10 IRRIGATION SF 118800 $2.50 $297,000.00 11 ELECTRICAL SF 118800 $2.50 $297,000.00 SUB TOTAL $2,298,137.89 Estimated Soft Costs: Jul-06 Design: 2 9 Ins ectionfTesb2 urve : 1 8,10 .69 C" tnin: 110 6.89 Contingency.0 $423,144.64 Total Estimate: 3,2 4,108.8 Note: The project also includes the construction of a new outside lane adjacent to Polo Estates. July 5, 2006 Update Appendix 1 (8 of 20) Exhibit C July 5, 2006 DIF Fee by Development Category Reimbursement Agreement — Avenue52DIFagreement-vI IDDC Page 9 of 9 City of La Quinia — Development Impact Fee Study F. SUMMARY OF IMPACT FEES Table S-1 summarizes the recommended impact fees by development category and facility type. The amounts shown in that table based on the analysis in subsequent sections of this report. G. PROJECTED REVENUE Table S-2 shows projected total revenue from impact fees, from now to build out, assuming that the fees are adopted as recommended and that all development anticipated in this report actually occurs. Note that projected revenue is given in current dollars. Table S-2 ' Trap nation $44 09 035 Parks $UjO58,823 Civic Center $ t2 971484 Fire Station $1,917 542 Ubraries $4 790 615 Conununity Centers S1,005,791 Street and Park Maintenance S1,492,195 t Residential- Single Family DdAdied 2 Dwclling Unit Rmidmdal- Single Family Attached a Re3ide ntial —Multi family and other S 1,000 Square Fed of Gross Building Area 6 Project Rcvcnue in currcat dollars July 5, 2006 Update Page 4 ?? itUIL1)LRS 80-955 Avenue 52 La Quints, CA 92253 Phone: (760) 393-5286 Fax: (760) 398-5788 February 17, 2016 Mr. Tim Jonasson Director of Public Works/City Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 99953 Re: City of La Quinta Reimbursement Agreement Tract 29894 - Street Improvements to Madison (Avenue 52 to Avenue 54) Dear Mr. Jonasson: The City Council approved the above referenced reimbursement agreement on January 19, 2016 and this letter shall serve as ND La Quinta Partners, LLC ("Developer') request to reimburse the Developer Four Hundred Eighteen Thousand Three Hundred Ninety- nine and Fifty Cents ($418,399.50) for those certain improvements identified in the agreement between the Developer and the City of La Quinta dated January 26, 2016. The Developer has completed its obligations under this agreement and now respectfully requests the city include this reimbursement in the upcoming budget review for the city's Capital Improvement Project. Thank you for your consideration and please provide us with information regarding the approval process for this request. Very &"Lve�ft- Brucetrrulyours, D. Maize General Manager BDM/ me Cc: Ms. Amy Yu; Mr. Doug Siebold Enclosure: Reimbursement Agreement I3CII...UFsftS 80-955 Avenue 52 La Quinta, CA 92253 Phone: (760) 393-5286 Fax: (760) 398-5788 December 2, 2015 Mr. Tim Jonasson Director of Public Works/City Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Re: Development Impact Fee Reimbursement Agreement Tract 33076-1 Street & Raised Landscape Median Improvements to Ave 52 Dear Mr. Jonasson: Please accept this letter as East of Madison, LLC ("Developer') request to reimburse the Developer Six Hundred Sixty-nine Thousand Nine Hundred Twenty Dollars ($669,920) for those certain improvements identified in the agreement between the Developer and the City of La Quinta dated December 4, 2007. The Developer has completed its obligations under this agreement and now respectfully requests the city include this reimbursement in the upcoming budget review for the city's Capital Improvement Project. Thank you for your consideration and please provide us with information regarding the approval process for this request. Very truly yours, Bruce D. Maize 5 General Manager BDM/me Cc: Ms. Amy Yu; Mr. Doug Siebold Enclosure: Reimbursement Agreement CITY OF LA QUINTA TRACT MAP No. 33076 - 1 STREET AND RAISED LANDSCAPE MEDIAN IMPROVEMENTS To AVENUE 52 (MADISON STREET TO 1/2 MILE EAST OF MADISON STREET) THIS REIMBURSEMENT AGREEMENT (the "Agreement") is made and entered into this ,lor4 -- day of - -24--4-qe,,17,6 e,-2007, by and between East of Madison, LLC, a Delaware limited partnership, hereinafter referred to as "Developer," and the City of La Quinta, California, a California Municipal Corporation (the "City"). RECITALS: A. Developer is the subdivider and developer of property in the City of La Qui nta ("Tract") subject to the provisions of Tract 33076-1 (the "Tract"), which area is currently known as Madison Club and which lies south of Avenue 52 and north of Avenue 54 between Madison Street and Monroe Street in the City of La Quinta. B. Conditions of Approval for Tract Map No. 33076 (attached to the Plan as Exhibit B) adopted by the City Council on February 1, 2005, obligate Developer to construct the south half of the street and half width of the landscaped median improvements to the portion of Avenue 52 lying adjacent to the tract (the "Required Improvements"). C. Pursuant to the City Development Impact Fee Program ("Program"), adopted June 15, 1999 and revised July 5, 2006, the Developer is required to pay Development Impact Fees ("Fees") to fund these and other improvements as the Development is constructed. Said Fees include a Transportation Improvement Fee component ("Transportation Fee") that funds regional serving transportation improvements. D. Pursuant to Section 10, Implementation, B. Administration, of the Program, if the City requires a developer, as a condition of project approval, to construct facilities or improvements for which impact fees have been, or will be, charged to that project, the impact fee imposed on that development project for that type of facility should be adjusted to reflect a credit for the cost of those facilities or improvements. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1 . Responsibilities of Developer. Developer shall construct the Required Improvements defined in Exhibit A attached hereto and incorporated herein by this reference and will bear the cost thereof even if the actual costs of constructing the Required Improvements exceeds the Budget Amount as shown on Exhibit A ("Budget Amount"). Upon receipt of an executed DIF Reimbursement Agreement and acceptance of the improvements by the City, the Developer shall submit invoices and supporting documentation for those eligible costs per Exhibit A. Reimbursement Agreement - C5-Avenue52 DlFagreemt Madison Club Page 1 of 6 2. Responsibilities of City. (a) Approval or Disapproval of Expenses. The City Engineer shall either approve or disapprove the invoices and submit the approved invoices for credit and/or reimbursement in accordance with this Agreement. The City Engineer shall provide Developer with a written explanation for any portion of an invoice that is disapproved. Developer recognizes that the City Engineer's approval of the costs does not guarantee that the costs will be reimbursed. Instead, the City Engineer approval is a condition precedent necessary for the costs to be processed for credit or reimbursement. (b) Issuance of Credit. Upon the completion of the Required Improvements, and approval of costs by the City Engineer, the City will issue a credit for eligible costs to Developer or Developer's successor in interest which credit can be applied against the Transportation Component of the DIF fees otherwise due and payable for building permits within the Project. (c) Additional Reimbursement from the City's Future Transportation Component Fees. To the extent that Developer's eligible costs for the Required Improvements are not credited or reimbursed pursuant to Section 2(b), Developer is eligible for reimbursement at some point in the future from the Transportation Component Fees collected on other projects. Developer recognizes that at this point in time, the City cannot commit to a time certain for reimbursement, in as much as the City is entitled to establish the priority of spending for the Transportation Component Fees. Developer further recognizes that the City Council has indicated that it will be considering a policy regarding the priority of reimbursement, and that if adopted, the timing of its reimbursement will be subject to the policy. In no event will the amount of reimbursement exceed the amount designated in the DIF Program for the portion or percentage of roadway improvements comprising the Required Improvement. 3. Amount of Reimbursement. Subject to the limitation in Section 2, reimbursement shall be for actual costs incurred by Developer for items eligible for reimbursement and for any additional items required in the course of construction of the Required Improvements and agreed to in writing by the parties hereto. The Developer shall not be reimbursed beyond the Budget Amount. 4. Warranty. Developer agrees to obtain from the contractor(s) constructing the Required Improvements a warranty in favor of the City to repair or replace of faulty work or materials for a period of one year following the date that the Required Improvements are accepted by the City Council. 5. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (10) days of service of such notice and completes the cure within forty-five (45) days after the notification, or such longer period as may be agreed upon by both parties to this Agreement. Reimbursement Agreement - C5-Avenue52 DIFagreemt Madison Club Page 2 of 6 6. Attorney's Fees. If either party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel payment of the Reimbursement, the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 7. " Indemnification. Developer shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents ("Indemnified Parties"), from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, arising out of any liability or claim for liability, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Developer, its officers, employees representatives, and agents, which arise out of acts or activities of Developer's or Developer's Officers, employees, agents or representatives ("Claims"), whether or not such act or activity is authorized by this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the Indemnified Parties are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Developer shall provide a defense to the Indemnified Parties, or at the City's option, reimburse the Indemnified Parties their costs of defense, including reasonable attorneys' fees, incurred in defense of such Claims. In addition, Developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnified Parities. 8. City Officers and Employees; Non -Discrimination. No officer or employee of City shall be personally liable to Developer or any successor in interest in the event of any default or breach by City or for any amount which may become due to Developer or to its successor or for breach of any obligation of the terms of this Agreement. 9. Term of Agreement. This Agreement shall remain in full force and in effect until each party has fully performed its obligations and all required reimbursements have been issued. 10. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Attn: City Engineer To Developer: East of Madison, LLC 80-955 Avenue 52 Reimbursement Agreement — C5-Avenue52 DlFagreemt Madison Club Page 3 of 6 La Quinta, California 92253 Attn: Cindy Zamorez 760/393-5288 11. Assignment of Agreement. The Developer may not assign, sublet, hypothecate, encumber, or transfer (whether voluntarily or involuntarily) its obligations hereunder to any party without the prior written consent of the City, which consent may be withheld in the City's sole and absolute discretion. 12. General Provisions. A. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. B. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. C. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. D. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for herein. E. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. F. This Agreement may be executed in counterparts, which when taken together, shall constitute one fully executed document. 13. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 14. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. Reimbursement Agreement - C5-Avenue52 DIFagreemt Madison Club Page 4 of 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY OF LA QUINTA: Thomas P. Genovese, City Manager , / V"' /-" 7 Date ATTEST: Veronica 1`46Ktecino, CMC City Clerk City of Latuinta Approved as to Form: Az ;r, M. Katherine Jensd< City Attorney City of La Quinta Date Date Developer: East of Madison, LLC 80-995 Avenue 52 La Quinta, California 92253 Date I — SA Title: seA�'Cv" V11-cc pv-6cc�4 LLC 9M Date Title: Reimbursement Agreement — C5-Avenue52 DlFagreemt Madison Club Page 5 of 6 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California _1 County of Rxt�y-S1V�e., ss. On before me, &n+'u! Noturu I Date Nanle and Title of Officer (e.g., "Jane Doe, Notary Pubic") personally appeared [In GaWA Names) of Signer(s) El personally known to me proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/.v subscribed to the within instrument and acknowledged to me that he/s4/thsy executed the same in his/h`%/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. f2 h C/4 e Z,&,. Sgnature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document c+ y� L-�. cum oeo Title or e of ocume wj Document Date: Z�.I%.t? Signer(s) Other Than Named Above: _ Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual Top of lh�me here Corporate Officer — Title(s): 11 Partner — [I Limited ❑ General ❑ Attorney -in -Fact Cl Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: s. 1999 National Notary Association • 9350 De Soto Ave.. P.O. Box 2402 • Chatsworth, CA 91313-2402 • vnvw. nationainotaryorg Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 REQUIRED IMPROVEMENTS —TRACT NO. 33076 — 1 [DELETE INITIAL CAPS] Item # Description Units Unit Cost Quantity Total Cost AVENUE 52 STREET AND MEDIAN IMPROVEMENTS MADISON STREET TO 1 /2 MILE EAST OF MADISON STREET 1 One Lane (INSIDE LANE) Street Improvements (South Side) - Required Off -Site Street Improvements Eligible for Reimbursements From Development Impact Fee Fund 2 '/2 of Landscape Median Improvements (South Side) - Required Off -Site Street Improvements Eligible for Reimbursements From Development Impact Fee Fund L.S. $191,520 1 $191,520.00 (not to exceed) L.S. $478,400 1 $478,400.00 (not to exceed) Total Cost for Required Improvements, not to exceed $669,920.00 Reimbursement Agreement—05-Avenue52 DlFagreemt Madison Club Page 6 of 6 11 U 3 LA) ?', s2 80-955 Avenue 52 La Quinta, CA 92253 Phone: (760) 393-5286 Fax: (760) 398-5788 February 17, 2016 Mr. Tim Jonasson Director of Public Works/City Engineer City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Re: City of La Quinta Reimbursement Agreement Tract 33076-1 Street & Raised Landscape Median Improvements (Avenue 52 to Avenue 54) and Street Improvements to Avenue 54 Dear Mr. Jonasson: The City Council approved the above referenced reimbursement agreement on January 19, 2016 and this letter shall serve as East of Madison, LLC ("Developer') request to reimburse the Developer Nine Hundred Seventy-six Thousand Two Hundred Sixty-five Dollars and Fifty Cents ($976,265.50) for those certain improvements identified in the agreement between the Developer and the City of La Quinta dated January 26, 2016. The Developer has completed its obligations under this agreement and now respectfully requests the city include this reimbursement in the upcoming budget review for the city's Capital Improvement Project. Thank you for your consideration and please provide us with information regarding the approval process for this request. Very truly yours, Bruce D. Maize General Manager BDM/ me Cc: Ms. Amy Yu; Mr. Doug Siebold Enclosure: Reimbursement Agreement To]] G Brothers America's Luxury Home Builder° April 1, 2016 City of La Quinta Mr. Tim Jonasson Public Works Director/City Engineer P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253-1504 RE: Mountain View Country Club Avenue 50/Avenue 52 Cost Reimbursements Dear Mr. Jonasson, Pursuant to an agreement by and between Toll Brothers Inc and the City of La Quinta dated February 6, 2008, Toll hereby request reimbursement of the cost to improve Avenue 50 and Avenue 52 from the "DIF" fund during this Fiscal year 2016. Toll completed these improvements during the construction of the Mountain View Country Club and submitted all supporting documents to your staff through correspondence dating back to 2007- 2008. Total amount being requested is $274,657.89 as detailed in the attached spread sheet that was previously submitted to the City in a letter to Mr. Ed Wimmer dated March 26, 2008. It is our understanding that the City is completing its fiscal year budget in April and we would like consideration of our reimbursement as part of the City's fiscal year budget. Please review our request and notify us when this reimbursement will be refunded. You can send all correspondence to me at the following address: Toll Brothers Inc. 10 Inverness Drive East Suite 125 Englewood, CO 80112 I can also be reached at 303 708-0730. Sincerely, Terry Hodge Regional Land Development Vice President New York Stock Exchange • Symbol TOL Colorado Division 10 Inverness Drive East, Suite 125 • Englewood, CO 80112 • (303) 708-0730 • Fax (303) 708-0731 tollbrothers.com MOUNTAIN VIEW COUNTRY CLUB DIF FUND REIMBURSEMENT LARRY JACINTO CONSTRUCTION/SUPERIOR READY MIX PAYMENT PAYMENT PAYMENT PAYMENT PAYMENT MADE ON MADE ON MADE ON MADE ON MADE ON PAYMENT TOTAL BY 11/05/02 03/24/03 04/29/03 08/01/03 08/08/03 STREET AVE 50 $ 14,556.09 $ 456.00 $ 770.00 $ 3,950.00 $ 19,732.09 AVE 52 $ 8,457.00 $ 8,457.00 CONCRETE TOTAL $ 28,189.09 ZOLTAN PAVING & GRADING PAYMENT PAYMENT PAYMENT PAYMENT PAYMENT PAYMENT TOTAL BY MADE ON MADE ON MADE ON MADE ON MADE ON STREET 11 /15/02 11 /18/03 11 /18/03 12/02/03 12/23/03 AVE 50 $159,330.00 $ 159,330.00 AVE 52 $ 9,585.00 $ 5,065.00 $ 39,358.28 $ 33,130.52 $ 87,138.80 ASPHALT TOTAL $ 246,468.80 STREETS GRAND TOTAL $ 274,657.89 CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAM REVENUE SUMMARY ATTACH M ENT 5 Project # Project Description General Fund Operating Measure G Sales Tax SB 1 Road Maint/Rehab DIF Community Quimby Funds Center Infrastructure Fund DIF Transportation DIF Parks/Rec Measure A Other Revenue Other Revenue Source Total 2017/2018 1718ADA ADA Accessible Ramps - Various Locations 20,000 20,000 1718CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 1718PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 1718STI Sidewalks - Various Locations 55,000 55,000 1718TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 200902 Madison Street (Avenue 50 to Avenue 52) 605,075 605,075 D 201503 La Quinta Village Complete Streets - A Road Diet Project 1,000,388 230,536 22,618 1,253,542 201509 La Quinta'X' Park 101,639 101,639 201512 Citywide Drainage Enhancements 278,730 2,166,500 2,445,230 201603 La Quinta Landscape Renovation Improvement 1,802,576 1,802,576 201606 Civic Center Campus Lake/Irrigation Conversion Improvements 198,270 198,270 M 201701 Washington Street at Fred Waring Drive (Triple Left Turn Lanes) 551,985 551,985 Z 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 _1 �1 201703 City Hall Miscellaneous Interior ADA Improvements 105,634 CDBG Fund 105,634 FY 2017/2018 SUBTOTAL: 2018/2019 1,552,000 4,969,464 230,536 0 101,639 22,618 1,005,075 0 786,985 155,634 8,823,951 01 1819ADA ADA Accessible Ramps - Various Locations 20,000 20,000 1819CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 1819PMP Pavement Manaqement Plan Street Improvements 1,000,000 1,000,000 1819STI Sidewalks - Various Locations 55,000 55,000 1819TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201303 Fritz Bums Pool Improvements 962,298 358,702 1,321,000 201503 La Quinta Village Complete Streets - A Road Diet Project 318,000 318,000 201512 Citywide Drainage Enhancements 477,000 1,166,500 1,643,500 201603 La Quinta Landscape Renovation Improvement 2,565,061 2,565,061 201701 Washington Street at Fred Waring Drive (Triple Left Turn Lanes) 368,730 609,902 Palm DeserUlndian Wells 978,632 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201801 Jefferson Street at Avenue 53 Roundabout 215,000 156,440 75,000 Developer Contribution 446,440 201802 Avenue 50 Bridge Spanning the Evacuation Channel 976,750 15,372,250 CVAG/Federal HBP 16,349,000 201803 La Quinta Skate Park Conversion to Basketball Courts 263,000 263,000 FY 2018/2019 SUBTOTAL: 1,552,000 3,731,561 686,730 1,225,298 0 0 1,591,750 358,702 391,440 16,107,152 25,644,633 2019/2020 1920ADA ADA Accessible Ramps - Various Locations 20,000 20,000 1920CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 1920PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 1920STI Sidewalks - Various Locations 55,000 55,000 1920TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201503 La Quinta Village Complete Streets - A Road Diet Project 7,313,100 Federal ATP Grant 7,313,100 201512 Citywide Drainage Enhancements 477,000 477,000 201603 La Quinta Landscape Renovation Improvement 3,859,103 3,859,103 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201801 Jefferson Street at Avenue 53 Roundabout 689,560 689,560 201901 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes) 530,000 530,000 FY 2019/2020 SUBTOTAL: 1,552,000 3,859,103 0 0 0 0 400,000 0 1,454,560 7,363,100 14,628,763 2020/2021 2021ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2021CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2021 PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2021 STI Sidewalks - Various Locations 55,000 55,000 2021TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201512 Citywide Drainage Enhancements 477,000 477,000 201603 La Quinta Landscape Renovation Improvement 1,764,599 1,764,599 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201901 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes) 70,000 70,000 202001 Washington Street at Washington Park Left Turn Lane 258,000 258,000 202002 New Traffic Signal (Dune Palms Road at Corporate Center Drive) 430,000 430,000 202003 Washington Street at Miles Avenue (Dual Left Turn Lanes) 382,500 382,500 City of Indian Wells 765,000 202004 Corporate Yard Phase II 2,000,000 2,000,000 FY 2020/2021 SUBTOTAL: 1,552,000 3,764,599 0 0 0 0 400,000 0 1,375,500 432,500 7,524,599 2021 /2022 2122ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2122CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2122PMP Pavement Management Plan Street Improvements 1,000,000 1,000,000 2122STI Sidewalks - Various Locations 55,000 55,000 2122TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 201512 Citywide Drainage Enhancements 477,000 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 202101 Mini -Roundabout - Jefferson Street at Quarry Lane 846,000 846,000 202102 New Traffic Signal (Caleo Bay at Avenue 47) 430,000 430,000 202103 New Traffic Signal (Washington Street at Lake La Quinta Drive) 430,000 430,000 202104 Highway 111 at Simon Drive (Dual Left Turn Lanes) 650,000 650,000 FY2020/2021 SUBTOTAL: 1,552,000 0 0 0 0 0 1,260,000 0 1,731,000 50,000 4,593,000 TOTAL FISCAL YEARS 2017118 THROUGH 2021122: 7,760,000 16,324,727 917,266 1,225,298 101,639 22,618 4,656,825 358,702 5,739,485 24,108,386 61,214,946 Page 3 DEPARTMENTAL REPORT NO. 1 City of La Quinta FINANCIAL ADVISORY COMMISSION MEETING DEPARTMENT REPORT TO: Honorable Chair and Financial Advisory Commissioners FROM: Rosemary Hallick, Financial Services Analyst DATE: May 10, 2017 SUBJECT: Spring Sales Tax Update for the City of La Quinta Fourth Quarter (October -December 2016) Sales Tax Update The attached report was prepared by HdL Companies, the City's sales tax consultant, as the Spring 2017 update of sales tax receipts for fourth quarter sales from October to December 2016. Highlights In a year -over -year comparison of fourth quarter sales, generally all major business groups have experienced an increase over 2015, with the exception of fuel and service stations which were essentially flat. City of La Quinta sales per capita exceeded both state and county averages. It was also significantly higher than in quarter three of 2016, similar to trends from prior years and likely due to the seasonal population influx during this time frame. Consumer goods (such as department stores) and restaurants made up 61% of sales tax revenue during this quarter. Statewide, the countywide use tax allocation pools contributed the largest portion of the sales tax increase reflecting the continued acceleration of online shopping. Due to the local point of sale revenue increases, La Quinta's share of the pool increased 1% to 12% for the quarter. Statewide the annualized increase for sales tax collection was 2.1% over calendar year 2015. New challenges to the revenue stream will continue to arise in future years as traditional brick and mortar retail locations revisit their business models to meet consumers' needs. Local governments will need to be responsive to trends such as smaller retail locations, temporary pop-up shops, pick-up locations for online purchases, and business districts that mix retail with dining and entertainment. Measure G Transaction Tax Update The City of La Quinta's 1% transaction tax took effect on April 1, 2017. In an effort to ensure local business compliance in collecting the new rate, the City prepared a mailer highlighting the tax change, which is attached for your review. This mailer was sent to all current business license holders. Attachment 1: City of La Quinta Sales Tax Update Attachment 2: Measure G Tax Mailer ATTACHMENT 1 o� a Qco City of La Quinta v Sales Tax Update �M of r9 FirstQuarter Receipts for Fourth Quarter Sales (October - December 2016) SALES TAX BY MAJOR BUSINESS GROUP $1,000,000 ■ 4th Quarter 2015 $800,000 ■ 4th Quarter2016 $600,000 $400,000 $200,000 $0 . J General Restaurants County Building Autos Food Fuel and Business Consumer and and State and and and Service and Goods Hotels Pools Construction Transportation Drugs Stations Industry Arco AM PM Lowes Bed Bath & Beyond Marshalls Best Buy Ross Chevrolet Cadillac of Stater Bros La Quinta Stein Mart Circle K Stuft Pizza Bar & Cliffhouse Grill Costco Target Hobby Lobby Torre Nissan Home Depot Tower Mart Hyundai of La Verizon Quinta Vons In N Out Burgers Walmart Kohls Supercenter La Quinta Resort & Club REVENUE COMPARISON Three Quarters — Fiscal Year To Date 2015-16 2016-17 Point -of -Sale $5,196,522 $5,470,243 County Pool 602,726 688,862 State Pool 6,160 3,261 Gross Receipts $5,805,408 $6,162,366 Less Triple Flip* $(1,451,352) $0 *Reimbursed from counh, compensationfind ind Published by HdL Companies in Spring 2017 HdE� www.hdicompanies.com 1 888.861.0220 C 0 M P A N t E 5 Statewide Results Statewide sales tax receipts for the fourth quarter rose 1.5% over 2015, when excluding reporting abberations. The largest gain was in the county- wide use tax allocation pools due to the acceleration in online shopping where many of the orders are placed to, or shipped from, out-of-state fulfillment centers. Restaurant and auto sales closed the calendar year with strong results while receipts from general consumer goods were flat. Off -price apparel and dollar store gains offset declines in traditional department stores and warehouse retailers. Business and industry receipts were down due to cutbacks in major energy projects; however, huge gains in warehouse fulfillment centers that fill in -state shipments from online orders somewhat negated the decline. On an annual basis, the statewide gain ended 2.1% higher than calendar year 2015. The Shrinking, Disappearing Retail Store Agencies dependent on traditional brick -and -mortar retail stores for a major portion of their sales tax will be facing new challenges in the coming year as merchants retrench and downsize to cope with a rapidly changing environment. Generational preferences for experiences over merchandise, plus the growing costs of health care, education and housing, are reducing discretionary spending for taxable goods while time - challenged consumers are opting for the convenience of online shopping. Online sales accounted for 13.0% of all general consumer goods purchased in 2016 with a 9.2% gain over calendar year 2015, while the growth in tax receipts from brick -and -mortar stores only grew 0.6%. The trend has been accelerated by the growing popularity of smart phones which Amazon estimates were used by nearly 70% of its shoppers during the most recent holiday quarter. Retailers are responding by increasing their investment in mobile shopping platforms and delivery systems while pulling back investment on brick -and - mortar stores. Substantial closures are planned for 2017 while experiments with smaller stores, pick-up locations for online purchases, temporary "pop- up" shops and subleasing in-store space to others are on the rise. Mall operators are turning to grocers, fitness centers, medical services and residential components to fill vacant space and attract traffic. Smaller cen- ters and downtown areas are responding by enhancing the shopping experience with more dining and entertainment options while local governments seek voter approval for higher levies to offset shrinking tax bases. Stores are not in danger of disappearing. The ability to see, touch and feel, along with the overall shopping experience, will always be important. But evolv- ing trends are requiring more focused economic strategies with better data and closer collaborations. The ultimate solution may be tax rates levied against today's economy rather than the one that existed when sales tax was first imposed in 1933. $8,000 $6,000 $4,000 $2,000 $0 Q4 Q4 Q4 Q4 13 14 15 16 La Quinta County California Cons.Goods 41% Fo, 6% 8% In thousands of dollars La Quinta County HdL State Business Type Q416* Change Change Change Building Materials -CONFIDENTIAL- 0.2% 0.7% Casual Dining 149.3 0.6% 6.1% 2.4% Department Stores -CONFIDENTIAL- -3.4% -5.6% Discount Dept Stores -CONFIDENTIAL- 0.2% -0.6% Electronics/Appliance Stores 119.5 -5.0% -0.6% -1.2% Family Apparel 60.8 29.1% 5.5% 4.6% Fine Dining 58.4 7.6% 9.4% 12.7% Grocery Stores 75.9 19.3% 9.8% 3.9% Home Furnishings 61.3 14.0% -0.5% 0.0% Hotels -Liquor -CONFIDENTIAL- 19.9% 6.0% Leisure/Entertainment 43.4 8.4% 5.3% 9.3% New Motor Vehicle Dealers -CONFIDENTIAL- 6.6% 5.6% Quick -Service Restaurants 62.9 37.5% 7.3% 5.7% Service Stations 90.5 -1.4% -3.6% -1.1% Specialty Stores 45.9 3.6% 1.2% 3.8% Total All Accounts 2,067.0 4.4% 2.5% 2.4% County & State Pool Allocation 278.9 12.1% 10.1% 6.9% Gross Receipts 2,345.9 5.2% 3.3% 3.0% Restaurants 20% Pools 12% oopot a Qu, gra — GEM ofthe DESERT — As of April 1, 2017, the City's sales tax is 8.75 percent. This rate includes the one percentage point transactions and use tax increase under Measure G, which was approved by voters in November. The new rate also reflects a state sales tax drop of a quarter of a percentage point. For additional information visit www.boe.ca.gov ENT 2 SALES TAX BREAKDOWN BEFORE 1/1/2017 RCTC 0.50% State 7.50% - Includes City's 1 % 8.00% EFFECTIVE 1/1/2017 RCTC 0.50% State 7.25% - Includes City's 1 % 7.75% RCTC=Riverside County Transportation Commission ATTACHMENT 2 ,Ca Qa 0 &(v GEM of the DESERT