2016 CVAG - Reimbursement Agrmt Amendment 1 - Dune Palms Bridge Project 2011-05AMENDMENT NUMBER ONE
TO THE REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA
PROJECT TO DESIGN AND CONSTRUCT A NEW DUNE PALMS ROAD BRIDGE OVER
THE WHITEWATER RIVER
THIS AMENDMENT NUMBER ONE, effective this 26t" day of September, 2016, by and
between the City of La Quinta (lead Agency) and the Coachella Valley Association of
Governments, a California joint powers agency, (CVAG), and is made with reference to the
following background and circumstances:
In September 2014, the Executive Committee agreed to provide funding assistance to
complete Engineering and Construction Phases of the Dune Palms Drive Bridge Project over
the Whitewater River Channel. At the time, the staff report identified the opportunity to take
advantage of highly leveraged federal Highway Bridge Development (HBP) funding. The
HBP grant provided 88.53% of the project costs for Engineering and Construction Phases.
Agency is now requesting a commitment from CVAG to provide funding for an additional
segment to the Dune Palms Drive Bridge Project, extending roadway construction from the
Bridge to Blackhawk Way in the amount of $1,862,250. CVAG's Executive Committee
approved Amendment Number One on 28 September 2015, contingent upon the Dune
Palms Roadway Segment from the Bridge to Blackhawk Way being included in the 2016
TPPS. The 2016 TPPS was approved on 26 June 2016 with the Dune Palms Road segment
included.
This Amendment Number One shall:
Provide additional CVAG Regional Funds for 75% of the Unfunded Local Portion of
Qualified Project Costs in a not -to -exceed amount of $1,862,250, as described, and;
Authorize the Executive Director, in consultation with CVAG General Counsel, to
resolve any Minor Inconsistencies in approving this Amendment Number One.
Previously authorized and obligated:
Original Reimbursement Agreement (03 December 2003) $1,506,750
Amendment Number One (26 September 2016) $1,862,250
Total CVAG Not -to -Exceed $3,369,000
All other provisions in the existing Reimbursement Agreement for the Dune Palms Road
Bridge Project over the Whitewater River, as well as Amendment Number One thereto, shall
remain in full force and effect.
(Signatures on following page)
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
The parties hereto have caused this Amendment Number One to be executed by their duly
authorized representatives on the above -referenced date.
ATTEST:.
By:
Tom Kirk
Executive Director
AGENCY:
CITY OF LA QUINTA
A-PrE S
By:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CVAG
By: '
na Reed
CVAG Chair
4! 11 N W±W/±l 4 4 J& a T
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(e CVAG
October 10, 2016
Susan Maysels
City Clerk
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
(V u
Re: Amendment Number t1w10 — Dune Palms Road Bridge over WWR
Enclosed please find two original Agreements between the Coachella Valley Association of
Governments (CVAG) and the City of La Quinta.
Please have both contracts signed, then return them to me at:
Coachella Valley Association of Governments
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260.
If you have any questions, or need further information regarding this agreement, please contact
the acquisition manager, Eric Cowie.
Sincerely,
Cy bi oton
Accounting Assistant
Enclosures
CITY OF BLYTHE • CITY OF CATHEDRAL CITY • CITY OF COACHELLA • CITY OF DESERT NOT SPRINGS • CITY OF INDIAN WELLS
CITY OF INDIO • CITY OF LA QUINTA • CITY OF PALM DESERT • CITY OF PALM SPRINGS • CITY OF RANCHO MIRAGE • COUNTY OF RIVERSIDE
,AGUA CALIENTE BAND OF CAHUILLA INDIANS • CABAZON BAND OF MISSION INDIANS
MEMORANDUM
TO: Frank J. Spevacek, City Manager
FROM: 1TYamothy R. Jonasson,.Desi n and Development Director/City Engineer
9 p Y 9
DATE: October 5, 2016
RE: Amendment No. 1 to Reimbursement Agreement between Coachella
Valley Association of Governments and City of La Quinta for Dune Palms
Road Bridge over the Whitewater River
Attached for your review and signature is Amendment No. 1 to the Reimbursement
Agreement between CVAG and the City for the project referenced above.
Reviews and signatures are being conducted electronically via the TRAKiT system.
Please provide your electronic signature and advise the City Clerk once you have done
so. The City Clerk will continue with full execution and final distribution of the
amendment.
Requesting department shall check and attach the items below as appropriate:
N/A Contract payments will be charged to account number:
N/A Amount of Amendment: $
A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or reportable interests
X A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant does not meet
the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on (date) October 4, 2010
City Manager's signature authority provided under Resolution No. 2015-045 for budgeted expenditures of
$50,000 or less
Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
N/A Insurance certificates as required by the agreement (initialed by Risk Manager on date)
Performance bonds as required by the agreement (originals)
N/A City of La Quinta Business License
Purchase Order number