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Commission agendas and staff reports are available on
the City's web page: www.lo-quinta.org
COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON MONDAY DECEMBER 12 2016 AT 5.30 P.M.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not
listed on the agenda. Please complete a "request to speak" form and limit -your
comments to three minutes. The Commission values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
INFORMATIONAL ITEMS
1. COMMUNITY PROGRAMS AND WELLNESS REPORT - NOVEMBER 2016
2. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
ACTION ITEMS
1. APPROVE MINUTES OF OCTOBER 29, 2016 (FACILITIES TOUR 2016)
2. APPROVE MINUTES OF NOVEMBER 14, 2016
3. DESERT EXHIBITION OF ART (DESERT X)
COMMISSIONER ITEMS
ADJOURNMENT
The next regular meeting of the Community Services Commission will be held on
January 9, 2017, commencing at 5:30 p.m. at the La Quinta Study Session Room,
78495 Calle Tampico, La Quinta, California 92253.
COMMUNITY SERVICES AGENDA DECEMBER 12, 2016
DECLARATION OF POSTING
I, Lisa Chaudhry, Administrative Technician, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the La Quinta Community Services Commission meeting
was posted on the City's website, near the entrance to the Council Chambers at 78-
495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-
630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
December 8, 2016.
DATED: December 8, 2016
L_.
LISA CHAUDHRY. Administrative ician
City of La Quinta, California
Public Notices
• The La Quinta Study Session Room is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the Community Services office at 760-
777-7106, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
• If special electronic equipment is needed to make presentations to the Community
Services Commission, arrangements should be made in advance by contacting the
Community Services office at 760-777-7106. A one (1) week notice is required.
• If background material is to be presented to the Commissioners during a Commission
meeting, please be advised that eight (7) copies of all documents, exhibits, etc., must
be supplied to the Executive Assistant for distribution. It is requested that this take
place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Commissioners regarding any
item(s) on this agenda will be made available for public inspection at the Community
Services Department at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
COMMUNITY SERVICES AGENDA DECEMBER 12, 2016
Community Programs &
Wellness Report
ta O a
— CiFM nf'ih, nESFRT —
November 2016 - Summary
Programs
19676
26
$10,678
Fitness
A& 4,609
O$8.860
Events
J" 450
o ❑ 1
Rentals
3,780
o a 105
O$4,919
J& Amount served ❑ ❑ Amount of classes/events/rentals M Revenue generated
Programs - Detail
Chair Massage
Personal Training
Zumba Morning
Zumba Day
Taekwondo Beginning 4-8 yrs.
Taekwondo Intermediate 4-8 yrs.
Taekwondo Advanced 9 yrs. - up
Sunset 'yoga
Reiki 2
*Senior Tennis Group
Intellectual Wellness
Cinema Discussion
History of the Middle East*
SCAN Health Insurance*
Medicare Advantage Plans*
Bread Distribution*
Master Gardener Speaker*
Herb & Vegetable Garden Group
Fara's Food
Volunteers & Hours
22 Volunteers assisted at the
Wellness Center for a total of 65
hours for the month of November
Social Services*
Bereavement Group
Egg Cafe
Looks Who's in the Lobby:
-Senior Care Solutions
-Voter Registration
Sunline Bus Passes
Financial Consultation
Legal Consultation
Low Income Heating &
Energy Assistance Program
Health Insurance Counseling
Advocacy Program
Sports Programs
Open Gym Volleyball*
Open Gym Basketball`
Creative Wellness *Denotes Free Programs/ Services
La Quinta Glee
Ballroom Dancing Beginning
Ballroom Dance Intermediate
Friday Night Dance
Ukulele Players Advanced
Social Wellness
Mah ]ongg *La Quinta Voices
Social Bridge *Woodcarvers
November Luncheon *Putting for Fun
Movie Mondays*
Wii Bowling*
Friday Night Ballroom Dance*
Events - Detail
Veterans Day Tribute
• November 11 at City Hall/Civic Center Campus
Hikes with Philip Ferranti
• November 3 at La Quinta Cove
Nature Hike: Boo Hoff to Bear Creek Loop
• November 19 at Top of the Cove
Night Adventures
• November 26 at Top of the Cove
Programs
2000--------------------------------------
m
_
R
100Q
0 ----- _ ---
2015 2016
Leisure Sports 0 Wellness Center
Wellness Center Free Programs
Events
500------------------------------------
400 ---------------------------
c
300-----------------------------
200----- ............... ---------
4
0 -------------
2015 2016
Veterans Day Tribute
■ Night Adventures
■ Philip Ferranti & Nature Hikes
� t
Fitness Center - Detail
• Member visits increased by 831 visits. '
• Sold more daily fit passes compared to same time last year. ;
• Continue to see increased attendance for expanded Saturday hours.
Thank You to Wellness Center Staff
Rigo Reyes Jr., wanted to express his gratitude to all the staff at the
Wellness Center with a home made cake to share with everyone. Rigo
came in 1st Place during the October Fitness Challenge and he let '
everyone know that the kindness and daily encouragement he receives ;
at the Wellness Center has helped him to lose over 80 pounds since he
joined as a fitness member in February 2016.
Rentals - Detail
Parks & Fields - Sports
Fitness Center - Passes
N
c'
0
N i
0 50 100 150 200 250
Daily Passes Sold
November Saturday Memberships Sold
Visits Fitness Center - Visits
200 5000
4000----------
' = 3000----------------------------------
V
2000 ----- -
a
100
1000 --------------
---- ---
0 - - 2015 2016
' Member Visits
0 - - -�
2015 2016
6:30-9am 0 9-11 am 11 am-i pm
• La Quinta Park - La Quinta AYSO
• La Quinta Park - Desert Boot Camp
• Sports Complex - La Quinta Youth & Sports
• Sports Complex - PDLQ Football
• Colonel Mitchell Paige - Friday Night Lights
• Colonel Mitchell Paige - La Quinta AYSO
Buildings
• Wellness Center - Church Services
• Wellness Center - Private Rental
• Library Community Room - Private Rental
• B&G Gym - Private Rental
• Museum Meeting Room/Courtyard - Private Rental
Parks
• La Quinta Park -
1 Park Party Rentals
• Fritz Burns Park
- 1 Park Party Rental
• Fritz Burns Park
- 1 Tennis Court Rental
• Cove Oasis Trail
- Private Rental
Rentals
100----------------------------------------------
901 ----------------------------------------
80 -------------------- .........
N70-------------------------------
0 60--------------------- ..........
50--------------------------------
40--------------------------------
20---------------- --- ----------
10---------------------- ------
2015 2016
LQ Park Field Sports Complex
Col. Paige Wellness Center
La Quinta Park Fritz Burns Park
Cove Oasis
Monthly Revenue & Participation
250001
1�
20000�-------------------------- - - - - -
15000 -------------------------------------------------------------- - y
10000 - -; -
5000-----------------------------
,
0 L-----------------------------------------------------------------------------
J my August September October November
Total Reveune ■ Total Participation
This chart will be updated with monthly data points to reflect the total revenue and participation
for that month. As each month is added, the data will show the trend for the 2016/17 operating
year.
INFORMATIONAL ITEMS NO. 2
COMMUNITY SERVICES COMMISSIONERS MEETINGS & WORK PLAN TASK EVENTS
FISCAL YEAR 2016/17 ATTENDANCE
Date of Appointment
Term Expires
Felice Chiapperini
6/2/2015
6/30/2019
Mark L. Johnson
7/1/2014
6/30/2017
Paula K. Simonds
7/1/2014
6/30/2017
Kathryn Lambert
6/8/2016
6/30/2017
Dori Quill
6/8/2016
6/30/2019
June 13,2016 Meeting
PRESENT
PRESENT
PRESENT
N/A
N/A
Moonlight Movie - Monsters Univ.
Summer Golf Tour - Jun 4th
Moonlight Movie - The Good Dinosaur
Summer Golf Tour - Jun 11th
Disc Golf - Civic Center
Summer Golf Tour - Jun 18th
Moonlight Movie - Jurassic World
Summer Golf Tour - Jun 25th
July 11, 2016 Meeting
CANCELLED
Summer Golf Tour - Jul 2nd
Summer Golf Tour - Jul 9th
Moonlight Movie - Star War: The Force
Awakens - Jul 15ht
Summer Golf Tour - Jul 16th
Summer Golf Tour - Jul 23rd
Pokemon Go Event - Jul 27th
X
Moonlight Movie - Monsters, Inc.
X
Summer Golf Tour - Jul 30
August 15, 2016 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
Moonlight Movie - A Bug's Life - Aug
12th
Summer Golf Tour - Jul 13th
Boys & Girls Club Donation Luncheon -
Aug 11th Wellness Ctr
Summer Golf Tour - Aug 20th
Finding ReUse Exhibit Reception - Aug
25th
Moonlight Movie - Surfs Up - Aug 26th
Summer Golf Tour -Aug 27th
Summer Golf End -of -Tour Banquet -
Aug 27th
September 12, 2016 Meeting
PRESENT
PRESENT
PRESENT
PRESENT
PRESENT
September 11 Candlelight Vigil
X
X
Pokemon Go Event - Sept 9th
X
October 10, 2016 Meeting
X
X
X
X
X
Make A Differnece Walk
Halloween Luncheon
Movies in the Park - Beetlejuice
Meet & Greet Your Chief of Police
X
Movies in the Park - Hocus Pocus
Brew in LQ
X
Nature Hike - Coral Mountain
Annual Health Fair
X
X
Dog-O-Ween
X
X
X
X
X
Zombie Tag
Night Time Adventure Hike
X
October 29, 2016 Special Meeting
X
X
X
X
X
November 14, 2016 Meeting
Hikes w/ Phillip Ferrati
Thanksgiving Luncheon
Veteran's Day Tribute
Nature Hike
Night Time Adventure Hike
December 12, 2016 Meeting
Tree Lighting
Hikes w/ Phillip Ferrati - Bear Creek
Blue Light Ceremony
City Hall Open House
Holiday Luncheon
Movies in the Park - Polar Express
ACTION ITEM NO. 1
COMMUNITY SERVICES COMMISSION
MINUTES
SATURDAY, OCTOBER 29, 2016
CALL TO ORDER
A special meeting of the La Quinta Community Services Commission was called to
order at 8:00 a.m. by Chair Johnson.
ROLL CALL
PRESENT: Commissioners Johnson, Simonds, Chiapperini, Quill, Lambert
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
INFORMATIONAL ITEMS
1. FACILITIES TOUR
Presented by Director Howlett
COMMISSIONER ITEMS:
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Quill/Chiapperini to adjourn the meeting at 11:45 a.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
ACTION ITEM NO. 2
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, NOVEMBER 14, 2016
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chair Johnson.
ROLL CALL
PRESENT: Commissioners Johnson, Simonds, Chiapperini, Quill
ABSENT: Commissioner Lambert
PLEDGE OF ALLEGIANCE
Chair Johnson led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
• Kay Wolff, La Quinta, CA: voiced concerns regarding cultural relations
• Linda Williams, La Quinta, CA: voiced community concerns
• Mario Sewell, La Quinta, CA: voiced community issues
PRESENTATIONS
1. YMCA OF THE DESERT POOL PARTICIPATION & REVENUE UPDATE
Presented by Manager Holguin.
• Pool expansion and improvements - part of 5 year CIP
• Discussed heating options: heating blanket poses drowning liability
• Fritz Burns Pool: primary attendance from Cove residents
INFORMATIONAL ITEMS
1. FACILITIES REPORT - SPOHN RANCH UPDATE (verbal)
Presented by Director Howlett
• No new information available, agreement is still with the City Attorney
Presented by Supervisor Ambriz.
2. DESERT EXHIBITION OF ART (DESERT X) UPDATE (verbal)
Presented by Executive Director Betinski.
• New proposal: Date Farmers
• Permanent
• Possibly include a temporary piece
• $50,000
3. COMMUNITY PROGRAMS AND WELLNESS REPORT - SEPTEMBER AND OCTOBER
2016
Presented by Supervisor Calderon.
ACTION ITEMS
1. APPROVE MINUTES OF OCTOBER 10, 2016
Motion - A motion was made and seconded by Commissioners Simonds/Chiapperini to
approve the October 10, 2016 Community Services Commission minutes as submitted.
Motion passed unanimously.
2. NOMINATION FOR 2017 SENIOR INSPIRATION AWARD PROGRAM
Motion - A motion was made and seconded by Commissioners Johnson/Simonds to
nominate Linda Williams for the 2017 Senior Inspiration Award. Motion passed
unanimously.
3. CONSIDERATION OF PARTICIPATION IN THE CHRISTMAS TREE LIGHTING EVENT
Motion - A motion was made and seconded by Commissioners Johnson/Quill to
appoint Commissioners Simonds and Chiapperini to assist in hosting the Christmas
Tree Lighting Event being held in Old Town on Friday, December 2, 2016. Motion
passed unanimously.
COMMISSIONER ITEMS:
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Chiapperini/Quill to adjourn the meeting at 6:56 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Administrative Technician
City of La Quinta, California
ACTION ITEM NO. 3
City of La Quinta
COMMUNITY SERVICES COMMISSION MEETING: December 12, 2016
STAFF REPORT
AGENDA TITLE: CONSIDERATION PARTICIPATION IN THE DESERT EXHIBITION OF ART
(DESERT X) PROJECT.
RECOMMENDATION
Provide direction regarding the City's participation in the Desert X Project.
EXECUTIVE SUMMARY
• Desert X is a site -specific, international, not -for -profit, art exhibition coming to the
Coachella Valley, from February 25 to April 30, 2017.
• Desert X consists of 15 to 20 newly commissioned art installations; the works will
appear from the San Bernardino Mountains to the Salton Sea, encompassing the
entire Valley, in both desert and people -made environments.
• At the November 14, 2016 Commission meeting, the event promoter requested
City participation in the amount of $50,000. These funds would be used to install
one permanent mural in the City, by Coachella artists the Date Farmers.
• The Commission directed staff to evaluate the proposal, examine location
opportunities, and determine its feasibility in the short time frame provided by
Desert X.
FISCAL IMPACT
Desert X is requesting the financial support of $50,000 for the exhibition, which would
cover the entire cost of the project. Funds are currently available in the Art in Public
Places budget.
BACKGROUND/ANALYSIS
During this 9-week exhibition, Desert X anticipates over 40,000 visitors to the Valley,
ranging from museum groups from across the country and national and international
media, to art collectors and culturally curious visitors. In addition to presenting world -
class works, Desert X will generate considerable local tourism and economic development
in the area.
City staff met with both La Quinta Arts Foundation and Coachella Valley Art Scene to
research and gather input on the proposal from Desert X. Both stakeholders agreed that
the project is a great concept, but the price point is high for one mural installation.
Additionally, both stakeholders informed staff about other projects that were proposed to
other cities at a much lower amount. Lastly, should the mural be placed on privately
owned building staff would need to prepare and finalize the requirements and agreement
to maintain and preserve a permanent mural.
Should the Commission elect not to proceed with this proposal, staff recommends
utilizing it as an opportunity to establish a citywide mural program and conduct a
demonstration project in the Village. This would allow the City to work with local artists,
identify locations, and approve concept plans with key stakeholders.
ALTERNATIVES
As staff is seeking direction from the Commission, there is no alternative.
Prepared by: Marcie Graham, Marketing & Events Supervisor
Approved by: Chris Escobedo, Community Resources Director