2017 06 07 HC SpecialHOUSING COMMISSION 1 JUNE 7, 2017
SPECIAL MEETING
NOTICE AND CALL OF SPECIAL MEETING
OF THE LA QUINTA HOUSING COMMISSION
TO THE MEMBERS OF THE HOUSING COMMISSION OF THE CITY OF LA QUINTA AND TO
THE COMMISSION SECRETARY:
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Commission of
the City of La Quinta is hereby called to be held on June 7, 2017 at 6:00 p.m. at La Quinta
City Hall, 78-495 Calle Tampico, La Quinta, California.
CONSENT CALENDAR
1. APPROVE MINUTES OF MAY 17, 2017
STUDY SESSION
1. REVIEW HOUSING AUTHORITY BUDGET
DEPARTMENT REPORTS
1. UPDATE ON JOINT COUNCIL AND COMMISSION MEETING OF JULY 18, 2017
Dated: June 2, 2017 /s/ Lynne Joy Rogers
L y n n e J o y R o g e r s , C h a i r p e r s o n
Attest:
________________________________
Marilyn Monreal
Housing Commission Secretary
DECLARATION OF POSTING
I, Marilyn Monreal, La Quinta Housing Commission Secretary, do hereby declare that the
foregoing notice for the Special La Quinta Housing Commission meeting of June 7, 2017, was
posted on the outside entry to the Council Chamber at 78-495 Calle Tampico and on the bulletin
boards at 51-321 Avenida Bermudas and 78-630 Highway 111 on June 2, 2017.
DATED: June 2, 2017
Marilyn Monreal, Commission Secretary
La Quinta Housing Commission
HOUSING COMMISSION AGENDA 1 JUNE 7, 2017
SPECIAL MEETING
HOUSING COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
SPECIAL MEETING ON WEDNESDAY, JUNE 7, 2017 AT 6:00 P.M.
CALL TO ORDER
ROLL CALL: Commissioners Johnson, Long, and Chair Rogers
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Commission on any
matter not listed on the agenda. Please complete a "Request to Speak" form and limit
your comments to three minutes. The Housing Commission values your comments;
however in accordance with State law, no action shall be taken on any item not
appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CONSENT CALENDAR
1. APPROVE MINUTES OF MAY 17, 2017
BUSINESS SESSION – NONE
STUDY SESSION
1. REVIEW HOUSING AUTHORITY BUDGET
DEPARTMENT REPORTS
1. UPDATE ON JOINT COUNCIL AND COMMISSION MEETING OF JULY 18, 2017
HC agendas and staff reports are now available
on the City’s web page: www.laquintaca.gov
HOUSING COMMISSION AGENDA 2 JUNE 7, 2017
SPECIAL MEETING
REPORTS AND INFORMATIONAL ITEMS
COMMISSIONERS’ ITEMS
ADJOURNMENT
The next regular meeting of the La Quinta Housing Commission will be held on June
14, 2017, commencing at 6:00 p.m. at the La Quinta Study Session Room, 78-495 Calle
Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Marilyn Monreal, Housing Commission Secretary, of the City of La Quinta, do hereby
declare that the foregoing Agenda for the Housing Commission meeting was posted
on the City’s website, near the entrance to the Council Chambers at 78-495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630
Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on
June 2, 2017.
DATED: June 2, 2017
Marilyn Monreal, Housing Commission Secretary / Management Assistant
City of La Quinta, California
PUBLIC NOTICES
The La Quinta City Study Session Room is handicapped accessible. If special equipment is needed
for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty-four (24) hours in
advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Commission, arrangements
should be made in advance by contacting the City Clerk’s office at 777-7103. A one (1) week notice
is required.
If background material is to be presented to the Commission during a Housing Commission
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to
the Secretary for distribution. It is requested that this take place prior to the beginning of the
meeting.
Any writings or documents provided to a majority of the Commission regarding any item(s) on this
agenda will be made available for public inspection at The Hub counter at City Hall located at
78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours.
HOUSING COMMISSION MINUTES 1 MAY 17, 2017
SPECIAL MEETING
HOUSING COMMISSION
MINUTES
WEDNESDAY, MAY 17, 2017
A Special meeting of the La Quinta Housing Commission was called to order at 6:01
p.m. by Chairperson Rogers.
PRESENT: Commissioners Johnson, Long, and Chairperson Rogers
ABSENT:None
PLEDGE OF ALLEGIANCE
Chairperson Rogers led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
CONSENT CALENDAR
1. APPROVE MINUTES OF APRIL 12, 2017
City Attorney Ihrke presented written comments submitted by Ms. Linda Gunnett,
which are on file in the Clerk’s Office, requesting that the Commission do not approve
the minutes as recommended. He explained pursuant to the City’s adopted Rules of
Procedure (Council Resolution No. 2015-023), which govern Council, Boards’, and
Commissions’ meetings, staff prepares action minutes.
Motion – A motion was made and seconded by Commissioners Long/Johnson to
approve the Consent Calendar as recommended. Motion passed unanimously.
BUSINESS SESSION
1. REVIEW AND RECOMMEND AN AFFORDABLE HOUSING AND PROPERTY
DISPOSITION AGREEMENT AND ASSOCIATED SUMMARY REPORT BETWEEN
THE LA QUINTA HOUSING AUTHORITY AND COACHELLA VALLEY HOUSING
COALITION TO PURCHASE PROPERTY LOCATED AT THE SOUTHEAST CORNER
OF HIDDEN RIVER ROAD AND WASHINGTON STREET FOR THE PURPOSE OF
REHABILITATING CONSTRUCTING AND OPERATING AFFORDABLE RENTAL
HOUSING
Management Specialist Villalpando presented the staff report, which is on file in the
City Clerk’s Office.
CONSENT CALENDAR ITEM NO. 1
3
HOUSING COMMISSION MINUTES 2 MAY 17, 2017
SPECIAL MEETING
City Consultant McMillen introduced the following Coachella Valley Housing Coalition
(CVHC) staff members: Executive Director Julie Bornstein, Multi-Family Director May
Ann Ybarra, and Project Manager Mike Walsh, and said they were available to answer
any questions the Commission might have.
Executive Director Bornstein provided the mission statement and background of CVHC.
City Consultant McMillen presented an overview of the proposed Washington Street
Apartments (WSA) rehabilitation project.
Discussion followed regarding the use of tax credits for WSA rehabilitation project.
PUBLIC SPEAKER: Ms. Barbara (no last name stated), La Quinta – introduced herself
spoke in opposition to the project.
PUBLIC SPEAKER: Mr. William Cain, La Quinta – introduced himself and spoke in
opposition to the project. He stated that he contacted Wolff Waters low income
apartments and got notified the waiting list is five years. He said he also contacted
the California Housing Partnership regarding tax credits and got confirmation that it is
a competitive process. Mr. Cain spoke of the former Redevelopment Agency and the
problems it encountered, comparing it to the proposed $45 million project. He
proposed rehabilitation rather than construction, and presented the Commission with
questions, which are on file in the City Clerk’s Office.
PUBLIC SPEAKER: Ms. Mimi Miller, La Quinta – introduced herself and asked if the
selected builder for the project would be local.
Project Manager Walsh replied CVHC seeks and encourages local contractors.
City Manager Spevacek provide background on the WSA annexation.
PUBLIC SPEAKER: Mr. Bruce McKelvy, La Quinta – introduced himself and suggested
rehabilitating a smaller portion of WSA.
Motion – A motion was made and seconded by Commissioner Rogers/Long to approve
the Affordable Housing and Property Disposition Agreement and associated Summary
Report as recommended. Motion passed – AYES: Commissioner Long and Chairperson
Rogers. NOES: Commissioner Johnson. ABSENT: None. ABSTAIN: None.
STUDY SESSION – None
DEPARTMENT REPORTS
1. ESTABLISHMENT OF A HOUSING AUTHORITY LOCAL AGENCY INVESTMENT
FUND (LAIF) ACCOUNT
4
HOUSING COMMISSION MINUTES 3 MAY 17, 2017
SPECIAL MEETING
Management Specialist Villalpando presented the report, which is on file in the City
Clerk’s Office.
REPORTS AND INFORMATIONAL ITEMS – None
COMMISSIONER ITEMS – None
ADJOURNMENT
A motion was made and seconded by Commissioners Long/Johnson to adjourn the
meeting at 7:50 p.m. Motion passed unanimously.
Respectfully submitted,
Marilyn Monreal, Management Assistant
City of La Quinta, California
5
6
City of La Quinta
HOUSING AUTHORITY COMMISSION MEETING: June 7, 2017
STAFF REPORT
AGENDA TITLE: REVIEW FISCAL YEAR 2017/18 PROPOSED BUDGET
RECOMMENDATION
Review fiscal year 2017/18 Housing Authority budget.
EXECUTIVE SUMMARY
This budget study session reviews the proposed budget for the Housing
Authority.
There are three funding sources for Housing Authority expenses.
Funding for the future Washington Street Apartment’s construction,
rehabilitation, and resident relocation plan have been included in the proposed
budget.
FISCAL IMPACT
The Housing Authority budget projects a deficit of $273,100 with projected revenue of
$919,000 and proposed expenditures of $1,192,100. The deficit will be funded from
Housing Authority reserves. In addition, housing bond proceeds total $11,104,900.
BACKGROUND/ANALYSIS
The Budget Document
The goal of the June 7th study session is to provide an overview of the Housing
Authority budget and then allow time to meet with interested parties to address
details that may not be easily conveyed in a study session format. Each fund contains
extensive notes to explain changes from 2016/17 to 2017/18 and the budget format is
similar to the prior fiscal year.
Housing Authority Funds
Housing Authority Fund expenses have increased by $216,700 due to building repairs
at the La Quinta Cove properties, necessary minor mechanical repairs at Washington
Street Apartments, and the addition of half a position to support program
administration (this position was authorized in the 2016/17 Mid-Year Budget
adjustment).
STUDY SESSION ITEM NO. 1
7
Funding totaling $11,104,900 for the proposed Washington Street Apartment’s
construction, rehabilitation, and resident relocation plan have been incorporated in
the 2004 and 2011 Bond Funds, these bonds were refinanced in 2014 and 2016
respectively. The project expenses meet the original intended purpose of the bond
proceeds. Relocation funds are projected to be distributed in January 2019. These
funds will be carried over from 2017/18 to 2018/19. A formal recognition of this future
expenditure is required for approval of the relocation plan. Construction, planning and
design costs will be disbursed through monthly draws to the developer when
expenses are incurred. These funds will also be carried over to future fiscal years until
the project is completed and require formal approval.
ALTERNATIVES
The Commission may request further information regarding specific items. Per State
law, the City Council and Housing Authority must adopt a budget by June 30.
Prepared by: Karla Campos, Finance Director
Attachment: 1. Fiscal Year 2017/18 Proposed Housing Authority Budget
8
HOUSING AUTHORITY
ATTACHMENT 1
9
2015/16
Actual Revenue
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs Current
16/17
241 - HOUSING AUTHORITY
28,785.08 12,000.00 12,000.00 20,000.00 8,000.00241-0000-41900 Allocated Interest
18,491.10 400.00 400.00 0.00 (400.00)241-0000-41915 Non-Allocated Interest
0.00 614,800.00 614,800.00 614,800.00 0.00241-0000-42112 Rent Revenue/Tenant/W
0.00 2,400.00 2,400.00 4,200.00 1,800.00241-0000-42302 Miscellaneous Revenue/W
287,173.84 260,000.00 260,000.00 280,000.00 20,000.00241-0000-43502 Rent Revenue/LQRP
33,228.50 0.00 0.00 0.00 0.00241-0000-43504 2nd Trust Deed Repayme
241 - HOUSING AUTHORITY Totals:367,678.52 889,600.00 889,600.00 919,000.00 29,400.00
242 - HOUSING AUTHORITY PA2
17,007.93 0.00 0.00 0.00 0.00242-0000-41900 Allocated Interest
1,714.28 0.00 0.00 0.00 0.00242-0000-41916 Non-Allocated Interest/W
201,130.00 0.00 0.00 0.00 0.00242-0000-42112 Rent Revenue/Tenant/W
(3,493.00)0.00 0.00 0.00 0.00242-0000-42113 Rent Variances/WSA
2.00 0.00 0.00 0.00 0.00242-0000-42301 Miscellaneous Revenue
5,148.23 0.00 0.00 0.00 0.00242-0000-42302 Miscellaneous Revenue/W
5,000,000.00 0.00 0.00 0.00 0.00242-0000-42706 Loan Repayments
426,134.00 0.00 0.00 0.00 0.00242-0000-43520 Federal Government Ass
242 - HOUSING AUTHORITY PA2 Totals:5,647,643.44 0.00 0.00 0.00 0.00
NON-GENERAL FUND REVENUE 6,015,321.96 889,600.00 889,600.00 919,000.00 29,400.00
28,785.08 12,000.00 12,000.00 20,000.00 8,000.00
18,491.10 400.00 400.00 0.00 (400.00)
0.00 614,800.00 614,800.00 614,800.00 0.00
0.00 2,400.00 2,400.00 4,200.00 1,800.00
287,173.84 260,000.00 260,000.00 280,000.00 20,000.00
33,228.50 0.00 0.00 0.00 0.00
367,678.52 889,600.00 889,600.00 919,000.00 29,400.00
17,007.93 0.00 0.00 0.00 0.00
1,714.28 0.00 0.00 0.00 0.00
201,130.00 0.00 0.00 0.00 0.00
(3,493.00)0.00 0.00 0.00 0.00
2.00 0.00 0.00 0.00 0.00
5,148.23 0.00 0.00 0.00 0.00
5,000,000.00 0.00 0.00 0.00 0.00
426,134.00 0.00 0.00 0.00 0.00
5,647,643.44 0.00 0.00 0.00 0.00
6,015,321.96 889,600.00 889,600.00 919,000.00 29,400.00
10
2015/16
Actual Expenses
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs
Current 16/17
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
Salaries and Benefits
63,549.98 37,400.00 52,100.00 63,400.00 11,300.00241-9101-50101 Permanent Full Time
0.00 0.00 0.00 3,000.00 3,000.00241-9101-50110 Commissions & Boards
4.00 300.00 300.00 600.00 300.00241-9101-50150 Other Compensation
3,930.20 2,900.00 2,900.00 11,900.00 9,000.00241-9101-50200 PERS-City Portion
0.00 100.00 100.00 100.00 0.00241-9101-50210 PERS-Survivor Benefits
14,252.37 8,300.00 8,800.00 18,200.00 9,400.00241-9101-50221 Medical Insurance
358.22 0.00 0.00 0.00 0.00241-9101-50222 Vision Insurance
1,650.33 0.00 0.00 0.00 0.00241-9101-50223 Dental Insurance
76.41 0.00 0.00 0.00 0.00241-9101-50224 Life Insurance
542.49 400.00 400.00 700.00 300.00241-9101-50225 Long Term Disability
1,899.96 1,200.00 1,200.00 3,000.00 1,800.00241-9101-50230 Workers Comp Insurance
909.48 600.00 600.00 1,100.00 500.00241-9101-50240 Social Security-Medicare
50 - Salaries and Benefits Totals:87,173.44 51,200.00 66,400.00 102,000.00 35,600.00
Contract Services
59,118.34 70,000.00 70,000.00 0.00 (70,000.00)241-9101-60103 Professional Services
3,500.00 6,000.00 6,000.00 0.00 (6,000.00)241-9101-60106 Auditors
4,516.29 10,000.00 10,000.00 25,000.00 15,000.00241-9101-60153 Attorney
60 - Contract Services Totals:67,134.63 86,000.00 86,000.00 25,000.00 (61,000.00)
Maintenance & Operations
1,215.90 0.00 0.00 1,000.00 1,000.00241-9101-60320 Travel & Training
0.00 2,000.00 2,000.00 2,000.00 0.00241-9101-60420 Operating Supplies
62 - Maintenance & Operations Totals:1,215.90 2,000.00 2,000.00 3,000.00 1,000.00
Internal Service Charges
12,999.96 13,000.00 13,000.00 20,000.00 7,000.00241-9101-91844 Earthquake Insurance
0.00 0.00 0.00 8,400.00 8,400.00241-9101-98110 Information Tech Charges
69 - Internal Service Charges Totals:12,999.96 13,000.00 13,000.00 28,400.00 15,400.00
9101 - Housing Authority - Admin Totals:168,523.93 152,200.00 167,400.00 158,400.00 (9,000.00)
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 0.00 0.00 70,000.00 70,000.00241-9102-60103 Professional Services
0.00 0.00 0.00 2,500.00 2,500.00241-9102-60106 Auditors
60 - Contract Services Totals:0.00 0.00 0.00 72,500.00 72,500.00
Maintenance & Operations
208,673.44 615,200.00 615,200.00 466,100.00 (149,100.00)241-9102-60157 Rental Expenses
62 - Maintenance & Operations Totals:208,673.44 615,200.00 615,200.00 466,100.00 (149,100.00)
Debt Service
0.00 109,400.00 109,400.00 109,100.00 (300.00)241-9102-61609 Interest Expense - Provident
0.00 17,100.00 17,100.00 17,000.00 (100.00)241-9102-61610 Interest Expense - USDA
0.00 45,100.00 45,100.00 45,300.00 200.00241-9102-61680 Principal Payment - Provident
0.00 21,200.00 21,200.00 21,200.00 0.00241-9102-61681 Principal Payment - USDA
67 - Debt Service Totals:0.00 192,800.00 192,800.00 192,600.00 (200.00)
Capital Expenses
0.00 0.00 0.00 50,000.00 50,000.00241-9102-72100 Building Improvements
68 - Capital Expenses Totals:0.00 0.00 0.00 50,000.00 50,000.00
9102 - Housing Authority - Wash St Apts Totals:208,673.44 808,000.00 808,000.00 781,200.00 (26,800.00)
9103 - Housing Authority - LQRP
Contract Services
0.00 0.00 0.00 2,500.00 2,500.00241-9103-60106 Auditors
6,174.96 0.00 0.00 0.00 0.00241-9103-60155 Uncollected Rent
6,699.70 0.00 0.00 0.00 0.00241-9103-60156 Prop Damage/Other
60 - Contract Services Totals:12,874.66 0.00 0.00 2,500.00 2,500.00
63,549.98 37,400.00 52,100.00 63,400.00 11,300.00
0.00 0.00 0.00 3,000.00 3,000.00
4.00 300.00 300.00 600.00 300.00
3,930.20 2,900.00 2,900.00 11,900.00 9,000.00
0.00 100.00 100.00 100.00 0.00
14,252.37 8,300.00 8,800.00 18,200.00 9,400.00
358.22 0.00 0.00 0.00 0.00
1,650.33 0.00 0.00 0.00 0.00
76.41 0.00 0.00 0.00 0.00
542.49 400.00 400.00 700.00 300.00
1,899.96 1,200.00 1,200.00 3,000.00 1,800.00
909.48 600.00 600.00 1,100.00 500.00
87,173.44 51,200.00 66,400.00 102,000.00 35,600.00
59,118.34 70,000.00 70,000.00 0.00 (70,000.00)
3,500.00 6,000.00 6,000.00 0.00 (6,000.00)
4,516.29 10,000.00 10,000.00 25,000.00 15,000.00
67,134.63 86,000.00 86,000.00 25,000.00 (61,000.00)
1,215.90 0.00 0.00 1,000.00 1,000.00
0.00 2,000.00 2,000.00 2,000.00 0.00
1,215.90 2,000.00 2,000.00 3,000.00 1,000.00
12,999.96 13,000.00 13,000.00 20,000.00 7,000.00
0.00 0.00 0.00 8,400.00 8,400.00
12,999.96 13,000.00 13,000.00 28,400.00 15,400.00
168,523.93 152,200.00 167,400.00 158,400.00 (9,000.00)
0.00 0.00 0.00 70,000.00 70,000.00
0.00 0.00 0.00 2,500.00 2,500.00
0.00 0.00 0.00 72,500.00 72,500.00
208,673.44 615,200.00 615,200.00 466,100.00 (149,100.00)
208,673.44 615,200.00 615,200.00 466,100.00 (149,100.00)
0.00 109,400.00 109,400.00 109,100.00 (300.00)
0.00 17,100.00 17,100.00 17,000.00 (100.00)
0.00 45,100.00 45,100.00 45,300.00 200.00
0.00 21,200.00 21,200.00 21,200.00 0.00
0.00 192,800.00 192,800.00 192,600.00 (200.00)
0.00 0.00 0.00 50,000.00 50,000.00
0.00 0.00 0.00 50,000.00 50,000.00
208,673.44 808,000.00 808,000.00 781,200.00 (26,800.00)
0.00 0.00 0.00 2,500.00 2,500.00
6,174.96 0.00 0.00 0.00 0.00
6,699.70 0.00 0.00 0.00 0.00
12,874.66 0.00 0.00 2,500.00 2,500.00
11
2015/16
Actual Expenses
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs
Current 16/17
Maintenance & Operations
0.00 0.00 0.00 250,000.00 250,000.00241-9103-60157 Rental Expenses
62 - Maintenance & Operations Totals:0.00 0.00 0.00 250,000.00 250,000.00
9103 - Housing Authority - LQRP Totals:12,874.66 0.00 0.00 252,500.00 252,500.00
241 - HOUSING AUTHORITY Totals:390,072.03 960,200.00 975,400.00 1,192,100.00 216,700.00
0.00 0.00 0.00 250,000.00 250,000.00
0.00 0.00 0.00 250,000.00 250,000.00
12,874.66 0.00 0.00 252,500.00 252,500.00
390,072.03 960,200.00 975,400.00 1,192,100.00 216,700.00
12
Fund: 241 - HOUSING AUTHORITY
Permanent Full Time 63,400.00241-9101-50101
50% - Management Assistant
50% - Management Specialist
City Council Member SƟpends (5)
Housing Commissioner SƟpends
Increase in FY 2017/18 due to the addiƟon of 50% of a Management Assistant
posiƟon which is shared with the City Clerk department.
Travel & Training 1,000.00241-9101-60320
Operating Supplies 2,000.00241-9101-60420
Tenant luncheon and mailings
Professional Services 70,000.00241-9102-60103
Expenses were relocated from 241-9101-60103 in FY 2017/18.
Expenses are used for:
Riverside County Recording Fees
Tenant Veri ficaƟons
Government ReporƟng and Document PreparaƟon
Rental Expenses 466,100.00241-9102-60157
In FY 2016/17 the budget included expenses for the La Quinta Rental
ProperƟes. These expenses have been moved to account number 241-9103-60157.
Building Improvements 50,000.00241-9102-72100
Mechanical/HVAC Repairs
Exterior LighƟng Improvements
Rental Expenses 250,000.00241-9103-60157
In FY 2016/17 these expenses were previously budgeted in account number
241-9102-60157.
13
2015/16
Actual Expenses
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs
Current 16/17
242 - HOUSING AUTHORITY PA2
9201 - Housing Authority PA2
Salaries and Benefits
825.00 0.00 0.00 0.00 0.00242-9201-50101 Permanent Full Time
50 - Salaries and Benefits Totals:825.00 0.00 0.00 0.00 0.00
Maintenance & Operations
336,534.16 0.00 0.00 0.00 0.00242-9201-60157 Rental Expenses/LQPR
62 - Maintenance & Operations Totals:336,534.16 0.00 0.00 0.00 0.00
Debt Service
112,726.46 0.00 0.00 0.00 0.00242-9201-61609 Interest Expense - Provident
19,135.12 0.00 0.00 0.00 0.00242-9201-61610 Interest Expense - USDA/WSA
41,747.98 0.00 0.00 0.00 0.00242-9201-61680 Principal Payment - Provident
19,235.12 0.00 0.00 0.00 0.00242-9201-61681 Principal Payment - USDA
67 - Debt Service Totals:192,844.68 0.00 0.00 0.00 0.00
9201 - Housing Authority PA2 Totals:530,203.84 0.00 0.00 0.00 0.00
242 - HOUSING AUTHORITY PA2 Totals:530,203.84 0.00 0.00 0.00 0.00
825.00 0.00 0.00 0.00 0.00
825.00 0.00 0.00 0.00 0.00
336,534.16 0.00 0.00 0.00 0.00
336,534.16 0.00 0.00 0.00 0.00
112,726.46 0.00 0.00 0.00 0.00
19,135.12 0.00 0.00 0.00 0.00
41,747.98 0.00 0.00 0.00 0.00
19,235.12 0.00 0.00 0.00 0.00
192,844.68 0.00 0.00 0.00 0.00
530,203.84 0.00 0.00 0.00 0.00
530,203.84 0.00 0.00 0.00 0.00
Fund 242 was eliminated in FY 2016/17. These expenses were relocated to Fund 241.
14
2015/16
Actual Expenses
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs
Current 16/17
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 0.00 0.00 145,000.00 145,000.00248-9102-60103 Professional Services
0.00 0.00 0.00 229,700.00 229,700.00248-9102-60159 Relocation Benefits
359,718.86 0.00 0.00 330,200.00 330,200.00248-9102-60185 Design/Construction
0.00 0.00 0.00 1,000,000.00 1,000,000.00248-9102-60198 Planning & Development
60 - Contract Services Totals:359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
9102 - Housing Authority - Wash St Apts Totals:359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Totals:359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
0.00 0.00 0.00 145,000.00 145,000.00
0.00 0.00 0.00 229,700.00 229,700.00
359,718.86 0.00 0.00 330,200.00 330,200.00
0.00 0.00 0.00 1,000,000.00 1,000,000.00
359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
359,718.86 0.00 0.00 1,704,900.00 1,704,900.00
15
Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)
Professional Services 145,000.00248-9102-60103
Relocation Benefits 229,700.00248-9102-60159
RelocaƟon funds are projected to be distributed in January 2019. These funds
are being designated as set aside via budget resoluƟon for this future purpose
and will be carried over from FY 2017/18 to 2018/19. A formal recogniƟon of
this future expenditure is required for final approval of the relocaƟon plan.
Planning & Development 1,000,000.00248-9102-60198
Funds will be disbursed through draws to the developer. These funds are being
designated as set aside via budget resoluƟon for this future purpose and will be
carried over from FY 2017/18 to 2018/19. A formal recogniƟon of this future
expenditure is required for final approval of the Affordable Housing and
Property Disposition Agreement.
16
2015/16
Actual Expenses
2016/17
Original Budget
2016/17
Current Budget
2017/18
Proposed Budget
17/18 vs
Current 16/17
249 - SA 2011 LOW/MOD BOND FUND
9102 - Housing Authority - Wash St Apts
Contract Services
0.00 0.00 0.00 9,400,000.00 9,400,000.00249-9102-60188 Construction
60 - Contract Services Totals:0.00 0.00 0.00 9,400,000.00 9,400,000.00
9102 - Housing Authority - Wash St Apts Totals:0.00 0.00 0.00 9,400,000.00 9,400,000.00
249 - SA 2011 LOW/MOD BOND FUND Totals:0.00 0.00 0.00 9,400,000.00 9,400,000.00
0.00 0.00 0.00 9,400,000.00 9,400,000.00
0.00 0.00 0.00 9,400,000.00 9,400,000.00
0.00 0.00 0.00 9,400,000.00 9,400,000.00
0.00 0.00 0.00 9,400,000.00 9,400,000.00
(Refinanced in 2016)
17
Fund: 249 - SA 2011 LOW/MOD BOND FUND
Construction 9,400,000.00249-9102-60188
ConstrucƟon funds will be disbursed through draws to the developer. These funds are
being designated as set aside via budget resoluƟon for this future purpose and will be
carried over from FY 2017/18 to 2018/19. A formal recogniƟon of this future
expenditure is required for final approval of the Affordable Housing and Property
Disposition Agreement.
18
HAND OUTS
HOUSING
COMMISSION
MEETING
JUNE 7, 2017
From: Joe Johnson [mailto:joejagent@aol.com]
Sent: June 7, 2017 5:34 AM
To: Gilbert Villalpando
Subject: minutes
Gil,
So there are no surprises and so you have a chance to show this to whoever:
Joe Johnson
I don't want to take up a lot of time at the meeting over this, but I prefaced my remarks
at the last meeting that I wanted to go on record questioning this project. Except for my
NO vote there is no record of my concerns. Even though this meeting was well
attended, most people in our city can't or won't show up, and minutes are the only way
they can find out what happened. Accurate and complete minutes are crucial to good
government. Because of that I will object to accepting the minutes to the last meeting.
As Commissioner I represent citizens of this City, not the City government. I believe it is
my job to question things that do not appear to be appropriate an d to object when things
presented do not make sense to me. I thought I would be making a record of my
questions and objections at the last meeting but the minutes prepared by staff
completely ignored everything I said, even though I stated I was going on r ecord. It
appears we have different opinions as to what that means. I am sure that was not done
deliberately or under anyone's direction because falsifying a government record could
be a serious offense, even if it is just the Housing Commission.
I request the following to be added to the those minutes plus this entire statement be
added to the minutes of this meeting:
I questioned the viability of counting on the 9% tax credit. I thought I was going on
record that I thought it was just going to waste another year where the tenants go
without improvements. I brought up the expected National tax climate and how that
affects tax credits, and we discussed the value of such credits and how that would
impact revenue even if approved. There was a reasonable chance this proposal was
doomed and just a waste of time.
I questioned why in the previous meeting we were told there was no swimming pool for
the complex, yet this proposal now has two. I did not question the need or benefits of a
pool(s), only the inconsistency of the information we are given. I also mentioned how
prior to this meeting I asked how many people were on the waiting list of affordable
housing in this City and requested it by project. The figure given at the meeting was
about 100 times what I was told prior to the meeting.
I went back to the original concept of this project from 12 years ago. It was to rehab the
existing units and to build 24 more this was going to cost somewhere around $15
million, which we were previously was told was "in the bank". Now we have a project of
about 44 more units that will cost an additional $30 million. I questioned how this does
not make any sense and appears to be a waste of money. I would think you can get
more than 44 units somewhere else for $30 million. I think you could get 100 houses for
that much (probably more). That would house a lot more people. I am not questioning
the need, only that it is a lot of money for little gain.
HOUSING COMMISSION MEETING - JUNE 7, 2017 - HAND OUT
CONSENT CALENDAR ITEM NO. 1 - APPROVE MINUTES OF MAY 17, 2017
I asked about construction costs and how they were determined. We were told it was a
number submitted by someone the developer knew, but it was not real. When the time
comes it will go for bid. I again questioned the extra costs wasted by the expansion of
the project, many of which would not be incurred if we just did the original plan.
Joe Johnson
-----Original Message-----
From: Marilyn Monreal <Mmonreal@la-quinta.org>
To: Joe Johnson <joejagent@aol.com>
Cc: Gilbert Villalpando <Gvillalpando@la-quinta.org>
Sent: Fri, Jun 2, 2017 2:30 pm
Subject: RE: Housing Commission Agenda Packet - June 7, 2017
Good afternoon Mr. Johnson,
Please bring up this request to edit the minutes of May 17, 2017 at the next meeting.
Thank you.
Marilyn Monreal | Management Assistant
City of La Quinta
78495 Calle Tampico ◦ La Quinta, CA 92253
Ph. 760.777.7016
MMonreal@la-quinta.org
From: Joe Johnson [mailto:joejagent@aol.com ]
Sent: Friday, June 02, 2017 2:24 PM
To: Marilyn Monreal <Mmonreal@la-quinta.org>
Subject: Re: Housing Commission Agenda Packet - June 7, 2017
I would like the minutes of the last Housing Commission meeting to reflect my
questioning the viability of obtaining 9% tax credits and what I believe to be a waste of
money, especially in the expansion of the project from its original plan to its current
plan. I want to go on record that I believe that a year from now we will still not be ready
to get this project done when we have to reevaluate revenue and costs.
Joe Johnson
-----Original Message-----
From: Marilyn Monreal <Mmonreal@la-quinta.org>
To: Jon McMillen (jon@tallmangroup.net) <jon@tallmangroup.net>; Gilbert Villalpando <Gvillalpando@la-
quinta.org>; Teresa Thompson <Tthompson@la-quinta.org>; Karla Campos <KCampos@la-quinta.org>
Cc: Monika Radeva <Mradeva@la-quinta.org>
Sent: Fri, Jun 2, 2017 1:58 pm
Subject: Housing Commission Agenda Packet - June 7, 2017
Good afternoon,
Attached is the agenda packet for the June 7, 2017 meeting at the City of La Quinta Study Session Room
beginning at 6 p.m.
Have a wonderful weekend.
Marilyn Monreal | Management Assistant
City of La Quinta
78495 Calle Tampico ◦ La Quinta, CA 92253
Ph. 760.777.7016
MMonreal@la-quinta.org
POWER POINTS
HOUSING
COMMISSION
MEETING
JUNE 7, 2017
6/8/2017
1
Housing Commission Meeting
June 7, 2017
Housing Commission Meeting
June 7, 2017
SS1 – 2017/18 Housing Budget
6/8/2017
2
Who is
involved in
the budget
process?
City Staff
The Public
Boards &
Commissions
City Council
External
Government
Entities
The Budget Process for Housing Funds
July 1st thru June 30th is the fiscal year
January
Review of current mid year budget and initial discussions for next year
Department of Finance, Oversight Board, Successor Agency – ROPS
February – March
Internal development & verification of the proposed budget
Department of Finance ROPS approval
April
Internal presentation of the proposed budget
May – June
Public budget study sessions & Budget Adoption
January
Mid-year budget adjustments
6/8/2017
3
The Oversight Process
For Housing Funds
Public meetings for budget discussions
4 with City Council
3 with the Finance Advisory Commission
1 with the Housing Authority Commission
Public meetings for budget adoption – Prior to June 30th each year
Public meetings for financial reporting disclosures & updates – December
Public Monthly Revenue and Expense Reports
Public Mid-year Budget Report
Audits – Internal, External (Two Auditing Firms & Federal Verification)
How is a
budget
structured?
Father & Mother
(Fund)
Son
(Department)
Expenses
Salary & Benefits
Maintenance &
Operations
Expenses
Capital
Improvements
Internal Service
Charges
Daughter
(Department)
Expenses
Salary & Benefits
Maintenance &
Operations
Expenses
Capital
Improvements
Internal Service
Charges
Departments
9101 = Administration
9102 = Washington St. Apartments
9103 = LQ Rental Properties
Expense Categories
5XXXX = Salary & Benefits
6XXXX = Maintenance & Operations
7XXXX = Capital Improvements
8XXXX = Debt/Loan Repayments
9XXXX = Internal Service Charges
241
9101
9102
5XXXX
6XXXX
8XXXX
9XXXX
6XXXX
5XXXX
8XXXX
9XXXX
241‐9101‐50101
241‐0000‐42112
6/8/2017
4
Historical Fund Balance Summary
2014 5,089,678 Actual
2015 12,235,744 Actual
2016 17,330,789 Actual
2017 17,500,000 Estimated
2018 17,226,900 Estimated
Housing Revenues
Interest 20,000
Rents 894,800
Other 4,200
919,000
Actual
ProposedBudgetActualActual
Actual
6/8/2017
5
Housing Expenditures
Proposed
Administration 158,400
WSA 781,200
LQRP 252,500
1,192,100
Actual Actual Actual
Budget
Housing
Bond
Proceeds
Housing Bond Proceeds
2004 1,704,900$
2011 25,566,705$
27,271,605$
Housing Bond Expenditures
2004 1,704,900
2011 9,400,000
11,104,900
6/8/2017
6
Overall Housing Fund Balances
Cash Receivables Fund Balance Revenues Expenses Ending Balance
Housing 10,600,000 6,900,000 17,500,000 919,000 (1,192,100) 17,226,900
2004 Bond 1,704,900 - 1,704,900 - (1,704,900) -
2011 Bond 25,566,705 - 25,566,705 - (9,400,000) 16,166,705
44,771,605 33,393,605
Estimated at June 30, 2017 Estimated at June 30, 2018
Cash Receivables Fund Balance
Housing 10,926,900 6,300,000 17,226,900
2011 Bond 16,166,705 - 16,166,705
27,093,605 6,300,000 33,393,605
Estimated at June 30, 2018
Questions & Discussion
6/8/2017
7
Housing Commission Meeting
June 7, 2017