2017 06 20 CC MinutesCITY COUNCIL
MINUTES
TUESDAY, JUNE 20, 2017
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by
Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Pena, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None
CONFIRMATION OF AGENDA
• City Attorney Ihrke stated that new State law requires a verbal announcement
before Consent Calendar Item Nos. 2 and 3 are voted upon.
• Mayor Evans requested that Consent Calendar Item Nos. 2 and 3 be pulled for a
separate vote.
• Mayor Evans requested that Consent Calendar Item No. 13 be moved to the
Business Session for discussion and vote.
• Councilmember Pena requested that Consent Calendar Item No. 9 be pulled for a
separate vote.
All Councilmembers concurred.
CLOSED SESSION
1. Continued from June 6, 2017 meeting »> PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED
POSITION — CITY ATTORNEY
2. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO
GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION — CITY
MANAGER
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED
INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL
MEETING AT 4:02 P.M. WITH ALL MEMBERS PRESENT
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REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported that the following actions were taken in Closed Session:
1. The performance evaluation of the City Attorney was conducted and the City
Council voted to continue to employ William H. Ihrke as the La Quinta City Attorney
on a contract basis with the law firm Rutan & Tucker, LLP.
2. The performance evaluation of the City Manager was conducted and the City
Council voted to continue to employ Frank J. Spevacek as the La Quinta City
Manager.
PLEDGE OF ALLEGIANCE
Councilmember Radi led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. LEADERSHIP INVESTMENT AND KNOWLEDGE SHARING — CITY OF LA QUINTA
PROGRAM RECOGNITION
Human Resources Analyst Scott explained the program followed by Mayor Evans and
Councilmembers recognition of the following employees:
Derrick Armendariz, Account Technician Finance Dept.
Ubaldo Ayon, Public Works Inspector Design & Development Dept.
Monica Castaneda, Office Assistant Community Resources Dept.
Beto Gonzales, Maintenance Worker Facilities Dept.
Misaela Mendoza, Vacation Rental/License Assist. Design & Development Dept.
Demetrio Pecina, Maintenance Forman Facilities Dept.
Carla Triplett, Human Resource Analyst Community Resources Dept.
2. GOVERNMENT FINANCE OFFICERS ASSOCIATION OF UNITED STATES AND
CANADA — FINANCE CERTIFICATE OF ACHIEVEMENT
Mayor Evans provided some background on the award and presented it to the Finance
Director and Finance Department staff.
3. EAST VALLEY COALITION ANNUAL UPDATE
Robert Wright, East Valley Coalition (EVC) Manager, reported on the EVC's
accomplishments over the past year.
CONSENT CALENDAR
1. APPROVE MINUTES OF JUNE 6, 2017
2. pulled for a separate vote by Mayor Evans »> ADOPT RESOLUTION TO
APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA
QUINTA AND THE LA QUINTA EMPLOYEES' ASSOCIATION [RESOLUTION NO. 2017-
026]
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3. pulled for a separate vote by Mayor Evans »> ADOPT RESOLUTION TO
APPROVE BENEFIT ADJUSTMENTS FOR NON -REPRESENTED MANAGEMENT,
CONTRACT AND CONFIDENTIAL EMPLOYEES [RESOLUTION NO. 2017-027]
4. RECEIVE AND FILE THE THIRD QUARTER FISCAL YEAR 2016/17 TREASURER
REPORTS (JANUARY, FEBRUARY, AND MARCH 2017)
5. APPROVE DEMAND REGISTERS DATED JUNE 2 AND 9, 2017
6. ADOPT RESOLUTION TO APPROVE RIVERSIDE COUNTY COOPERATION
AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, HOME
INVESTMENT PARTNERSHIP PROGRAM AND EMERGENCY SHELTER GRANT
FUNDS FOR FISCAL YEARS 2018 THROUGH 2020 [RESOLUTION NO. 2017-028]
7. EXCUSE ABSENCE FOR COMMISSIONER MCCUNE FROM THE JUNE 13, 2017
PLANNING COMMISSION MEETING
8. amended language provided by City Attorney for Section 2.2 »> APPROVE
MEMORANDUM OF UNDERSTANDING WITH THE GREATER COACHELLA VALLEY
CHAMBER OF COMMERCE
9. pulled for a separate vote by Councilmember Pena »> ADOPT RESOLUTION FOR
FIRST EXTENSION OF TIME FOR SITE DEVELOPMENT PERMIT 2014-1003 AND
TENTATIVE TRACT MAP 36744, LOCATED ON THE SOUTH SIDE OF AVENUE 54,
ONE QUARTER MILE EAST OF MADISON STREET [RESOLUTION NO. 2017-029]
10. APPROVE AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH
HERMANN DESIGN GROUP, INC. FOR ON-CALL PROFESSIONAL LANDSCAPE
ARCHITECTURAL SUPPORT SERVICES
11. APPROPRIATE FUNDING AND AWARD A CONTRACT TO ALL AMERICAN
ASPHALT TO CONSTRUCT PAVEMENT MANAGEMENT PLAN IMPROVEMENTS ON
AVENIDA MONTEZUMA AND IN DESERT CLUB ESTATES (PROJECT NO. 2012-
07E/1617PMP)
12. ADOPT RESOLUTION TO AUTHORIZE SUBMITTING AN APPLICATION WITH THE
DEPARTMENT OF HOMELAND SECURITY AND FEDERAL EMERGENCY
MANAGEMENT ADMINISTRATION FOR AN EMERGENCY MANAGEMENT
PERFORMANCE GRANT PROGRAM [RESOLUTION NO. 2017-030]
13. pulled by Mayor Evans and moved to Business Session Item No. 4 »> APPROVE
PROFESSIONAL SERVICES AGREEMENT WITH JNS NEXT FOR 2017/18 MEDIA
MARKETING SERVICES
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14. AUTHORIZE SIGNATURE ON TWO AGREEMENTS BETWEEN RIVERSIDE COUNTY
AND LOCAL AGENCIES TO PURCHASE TAX -DEFAULTED PROPERTIES WITHIN
CITY LIMITS
CONSENT CALENDAR ITEM NOS. 1, 4-8,10-12 and 13:
MOTION — A motion was made and seconded by Councilmembers Pena/Radi to
approve the Consent Calendar and related resolutions for Item No. 1 with
amendments, Nos. 4-7 as recommended, No. 8 as amended by the City Attorney, Nos.
10-12 and 14 as recommended.
Motion passed unanimously.
CONSENT CALENDAR ITEM NOS. 2 AND 3:
Verbal announcement by City Attorney Ihrke: New State Government Code Section
54953(c)(3) states that prior to taking final action, the legislative body shall orally
report a summary of a recommendation for a final action on the salaries, salary
schedules, or compensation paid in the form of fringe benefits of any local agency
executive, as defined by State law [subdivision (d) of Section 3511.1], during the open
meeting in which the final action is to be taken. In summary, the recommendation of
Consent Calendar Item Nos. 2 and 3 is to approve a citywide 3% salary structure
increase based on the "World of Work Salary Budget Survey". For the five "local
agency executives", the 3% increase amounts to an additional $83,200 budgeted for
fiscal year 2017/18 and increases salaries as follows:
Position Proposed Salary
City Manager $210,326.00
Community Resources Director $140,021.73
Facilities Director $140,021.73
Finance Director $134,835.37
City Clerk $121,899.69
MOTION — A motion was made and seconded by Councilmembers Radi/Fitzpatrick to
approve Consent Calendar Item Nos. 2 and 3 adopting (1) Resolution No. 2017-026,
the Memorandum of Understanding between the City of La Quinta and the La Quinta
Employees' Association, and (2) Resolution No. 2017-027, the benefit adjustments for
non -represented management, contract and confidential employees.
CONSENT CALENDAR ITEM NO. 9:
Councilmember Pena stated that he will be voting no on Consent Calendar Item No. 9
to be consistent with his previous no vote on this matter.
MOTION — A motion was made and seconded by Councilmembers Radi/Fitzpatrick to
adopt Resolution No. 2017-029 approving the first extension of time for Site
Development Permit 2014-1003 and Tentative Tract Map 36744.
Motion passed: ayes 4, noes 1 (Pena)
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BUSINESS SESSION
1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2017/18 BUDGET AND
ESTABLISH THE CITY'S APPROPRIATION LIMIT [RESOLUTION NO. 2017-031]
Finance Director Campos presented the staff report, which is on file in the Clerk's
Office.
Councilmembers thanked Finance Director Campos, City Manager Spevacek and the
Financial Advisory Commissioners for the budget preparation, budget review and the
eight public presentations held over the past two months, and expressed their thanks
to residents for passing Measure G which will allow the City to perform its
governmental responsibilities set as priorities by residents — public safety,
infrastructure and drainage. Councilmembers discussed the benefits of the new
financial software used in budget preparation; the Council's conservative approach to
budgeting; the public safety reserve fund; the quality of the City as the draw for new
residents and businesses such as Montage Hotels & Resorts, and; Council's fulfillment
of one of its primary purposes of making sound budgetary decisions.
MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to
adopt Resolution No. 2017-031 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR
FISCAL YEAR 2017/2018 AND APPROVING A BUDGET FOR FISCAL YEAR
2017/2018
Motion passed unanimously.
2. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR LAW
ENFORCEMENT SERVICES
Public Safety Manager Mendez presented the staff report, which is on file in the Clerk's
Office.
Councilmembers discussed the public safety reserve fund being 2% of the current
police budget; appreciation for the collaboration between staff and Riverside County
Sheriff Department's Captain Grace [La Quinta's contracted Police Chief] and
Lieutenant Walton [La Quinta's contracted Assistant Police Chief], and all team
personnel assigned to La Quinta; the Council's priority placed on Officer safety and
cost-effective quality policing; appreciation for the service -level advice from Chief
Grace and Assistant Chief Walton incorporated into the agreement; the work done by
the City and Sheriff's Department to insure that incidents do not escalate; the
cooperation and acceptance of the police services delivery study by Matrix; the
flexibility provided by Measure G funds, and; the importance of collaboration,
communication and understanding in keeping the cooperative, respectful, congenial
relationship between the City and the Sheriff's Department.
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MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Radi to
approve the agreement with the County of Riverside for Law Enforcement services as
recommended. Motion passed unanimously.
3. ADOPT RESOLUTION FOR THE FIFTH EXTENSION OF CONDITIONAL USE
PERMIT (CUP) 2007-105 AND SITE DEVELOPMENT PERMIT (SDP) 2006-875,
AND THE FIRST EXTENSION OF TENTATIVE PARCEL MAP 35088 LOCATED AT
THE NORTHEAST CORNER OF WASHINGTON STREET AND FRED WARING
DRIVE [RESOLUTION NO. 2017-032]
Consulting Planner Criste presented the staff report, which is on file in the Clerk's
Office.
PUBLIC SPEAKER: Marvin Roos, MSA Consulting, representing the owner — Mr. Roos
requested that the Council approve the extensions to allow the developer to evolve
the plan for the site which may include a boutique hotel and possibly some
entertainment. Mr. R.J. Mayer, Managing Partner of the property owner, Mayer
Companies joined Mr. Roos at the podium.
Discussion followed between Councilmembers, Mr. Roos, and Mr. Mayer regarding the
owners' intention to sell the land; openness to repurposing the site from retail grocery;
the operator of the boutique hotel the owners are considering; the economic shift
since original permits were issued; the Council's desire, and developer's willingness for
developer to report back in six or twelve months rather than in two years; other sites
developed during the years this lot has been vacant; uses permitted on this parcel,
and; the time difference between amending the current SDP as opposed to initiating a
new SDP — none, both approximately three months.
Mayor Evans stated that she was not in favor of the extensions.
MOTION — A motion was made and seconded by Councilmembers Fitzpatrick/Pena to
adopt Resolution No. 2017-032 with Condition of Approval No. 2 on both Exhibit A and
Exhibit B to be amended to require the applicant to report to the Planning Commission
on progress made toward implementing the project in March 2018 followed by the
Planning Commission submitting a summary of that report to the City Council.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING A FIFTH TIME EXTENSION FOR A MEDICAL
OFFICE COMPLEX AND RETAIL STORES LOCATED ON THE NORTHEAST
CORNER OF WASHINGTON STREET AND FRED WARING DRIVE, AND A
FIRST EXTENSION TO TENTATIVE PARCEL MAP 35088
Motion passed: ayes 4, noes 1 (Evans)
4. moved to Business from Consent Calendar #13 by Mayor Evans for discussion:
APPROVE PROFESSIONAL SERVICES AGREEMENT WITH JNS NEXT FOR
2017/18 MEDIA MARKETING SERVICES
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Marketing Supervisor Graham presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers discussed JNS NEXT's role in the City's rebranding and collaboration
with the Montage Hotel team; the funding for Art on Main Street; JNS NEXT's economic
development role and its percentage of time; marketing on two tracks needed — visitor
attraction and business attraction; the benefit of the marketing Montage is already
doing for the City; the benefit of group media buys JNS NEXT can do for its Valley
clients, which includes the East Valley Coalition and the Greater Palm Springs
Convention and Visitors Bureau; the importance of the City's marketing efforts being
initiated now so the program is at full speed when the Montage Hotel opens; the
ineffectiveness of "tester" marketing campaigns, and; the suggestion that JNS NEXT
produce quarterly progress reports to Council.
PUBLIC SPEAKERS: Garry Sage, President and Risseth Lara, Managing Director of JNS
NEXT summarized the services their company would provide and answered the
Council's questions.
MOTION — A motion was made and seconded by Councilmembers Pena/Sanchez to
approve the agreement with JNS NEXT for Fiscal Year 2017/18 media marketing
services. Motion passed unanimously.
STUDY SESSION — None
PUBLIC HEARINGS — taken up at 5:57 p.m.
1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM
FOR THE 2017/18 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
[RESOLUTION NO. 2017-033]
Facilities Director Howlett presented the staff report, which is on file in the City Clerk's
Office.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:59 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:59 P.M.
MOTION — A motion was made and seconded by Councilmembers Pena/Fitzpatrick to
adopt Resolution No. 2017-033 as recommended:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL
YEAR 2015/2016 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
(PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972)
Motion passed unanimously.
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DEPARTMENTAL REPORTS
All reports are on file in the City Clerk's Office.
City Manager Spevacek reported that he will be instituting as part of the matrix for
economic development, a tracking of development progress on vacant properties and
buildings which will be shared with the Council and community.
Mayor Evans reminded all that the next regular meeting falls on the July 4th holiday so
the Council meeting will be held Wednesday, July 5th
MAYOR'S AND COUNCIL MEMBERS' ITEMS
Councilmember Radi asked staff to explore the feasibility of posting Board and
Commission meeting recordings on the City's website for easy access by the Council
and residents to hear the full discussions on items given that the Council is committed
to "action" minutes being prepared by staff.
Councilmember Sanchez suggested posting links on the City's website to informative
videos for the public depicting the inner workings of City government such as how
traffic signals work and the process undertaken to prepare, review and approve an
annual budget. Mr. Sanchez also requested that the Cannabis Ad Hoc Committee set
a meeting to explore City options.
Mayor Evans reported that she attended La Quinta Arts Foundation Board Meeting
and presented a City proclamation to Jim Parish who is retiring from the Board after
many years. She also attended the La Quinta Middle School 8th grade ceremony which
was hosted by the Girls' and Boys' Club and spoke on behalf of the Council. Mayor
Evans asked staff to draft a letter from the Council to Desert Sands Unified School
District requesting that no graduation ceremonies be held on Council meeting dates in
the future because Councilmembers believe it is very important for them to participate
but cannot do so when graduation conflicts with their Council meeting responsibilities.
Lastly, Mayor Evans stated that she loved the new Cove and Bear Creek trail signs.
REPORTS AND INFORMATIONAL ITEMS
La Quinta's representative for 2017, Mayor Evans reported on her participation in the
following organizations meeting:
• CVAG COACHELLA VALLEY CONSERVATION COMMISSION
• CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
• CVAG EXECUTIVE COMMITTEE
• EAST VALLEY COALITION
La Quinta's representative for 2017, Councilmember Pena reported on his
participation in the following organization meeting:
• CVAG PUBLIC SAFETY COMMITTEE
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• CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE
La Quinta's representative for 2017, Councilmember Radi reported on his participation
in the following organization's meeting:
• RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Pena/Radi to adjourn at 6:15 p.m. Motion passed unanimously.
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES
Digitally signed by Susan Maysels
DN: cn=Susan Maysels, o=City of La Quinta,
ou=Clerk's Office, email=smaysels@la-quinta.org,
c=US
Date: 2017.07.06 08:30:56 -0700'
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