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2017 07 18 CC CITY COUNCIL AGENDA 1 JULY 18, 2017 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JULY 18, 2017 AT 4:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION- NONE ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF JULY 5, 2017 5 2. ADOPT A RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP NO. 37193 LOCATED AT THE SOUTHWEST CORNER OF LA QUINTA DRIVE AND AUTO CENTRE DRIVE [RESOLUTION NO. 2017-038] 13 City Council agendas and staff reports are available on the City’s web page: www.laquintaca.gov CITY COUNCIL AGENDA 2 JULY 18, 2017 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2017 21 4. AUTHORIZE OVERNIGHT TRAVEL FOR FINANCIAL SERVICES ANALYST TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION LONG-TERM FINANCIAL PLANNING TRAINING IN NEWPORT BEACH, CALIFORNIA, JANUARY 9 – 11, 2018 27 5. AUTHORIZE OVERNIGHT TRAVEL FOR THREE FINANCE DEPARTMENT EMPLOYEES AND ONE HUMAN RESOURCES EMPLOYEE TO ATTEND TYLER USER TRAINING IN DANA POINT, CALIFORNIA, AUGUST 23 – 24, 2017 29 6. ADOPT ORDINANCE NO. 560 ON SECOND READING AMENDING SECTION 9.60.030 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS AND CRITERIA FOR MATERIALS AND HEIGHTS FOR FENCES AND WALLS 31 7. APPROVE DEMAND REGISTERS DATED JUNE 30 AND JULY 7, 2017 43 BUSINESS SESSION 1. APPROVE PILLARS OF THE COMMUNITY NOMINATIONS 59 2. AWARD PROFESSIONAL SERVICES AGREEMENT TO HENSON CONSULTING GROUP FOR EMPLOYEE LEADERSHIP DEVELOPMENT AND TRAINING PROGRAMS 61 STUDY SESSION 1. DISCUSS TRANSPORTATION DEVELOPMENT IMPACT FEE REIMBURSEMENT AGREEMENT REPAYMENT RANKING CRITERIA 87 PUBLIC HEARINGS – NONE DEPARTMENTAL REPORTS 1. CITY MANAGER – UPCOMING EVENTS AND CITY COUNCIL CALENDAR 93 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES A. COMMUNITY PROGRAMS AND WELLNESS REPORT – JUNE 2017 97 B. LA QUINTA MUSEUM QUARTERLY REPORT – APRIL-JUNE, 2017 101 C. LA QUINTA PUBLIC LIBRARY 4TH QUARTER REPORT – APRIL- JUNE, 2017 105 CITY COUNCIL AGENDA 3 JULY 18, 2017 D. EMERGENCY MANAGEMENT QUARTERLY REPORT – APRIL-JUNE, 2017 115 E. PROACTIVE CODE COMPLIANCE EFFORTS / ANIMAL CONTROL QUARTERLY REPORT – APRIL-JUNE, 2017 119 F. LA QUINTA POLICE DEPARTMENT QUARTERLY REPORT – APRIL- JUNE, 2017 123 G. LA QUINTA FIRE DEPARTMENT QUARTERLY REPORT – APRIL – JUNE, 2017 133 5. DESIGN AND DEVELOPMENT MONTHLY REPORT - JUNE 2017 135 6. FACILITIES MONTHLY REPORT – JUNE 2017 139 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. EAST VALLEY COALITION (Evans) 5. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 10. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Fitzpatrick) 11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick and Peña) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 17. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Peña) 18. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Radi) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 23. ANIMAL CAMPUS COMMISSION (Sanchez) 24. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Sanchez) 25. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Sanchez) 26. COMMUNITY SERVICES COMMISSION MINUTES DATED JUNE 12, 2017 167 ADJOURNMENT ********************************* CITY COUNCIL AGENDA 4 JULY 18, 2017 The next regular meeting of the City Council will be held on August 1, 2017 at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on July 14, 2017. DATED: July 14, 2017 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at 777- 7103. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 7 JULY 5, 2017 CITY COUNCIL MINUTES WEDNESDAY, JULY 5, 2017 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA City Manager Spevacek requested that Study Session Item No. 2 be heard first due to a participant’s need to catch an outgoing flight to Phoenix. Councilmember Peña said he will recuse himself from discussion and vote on Closed Session Item No. 1 due to a conflict of interest as the property is a source of income. Mayor Evans said she will recuse herself from discussion and vote on Business Session Item No. 1 due to a possible conflict of interest stemming from a business relationship. Council concurred and confirmed the agenda as amended. CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT 78150 AVENIDA LA FONDA (APN 770-124-006) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER PROPERTY OWNER: FRONTIER COMMUNICATIONS UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT OF THE PROPERTY IDENTIFIED 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR THE PROPERTIES LISTED BELOW: CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: OWNERS AS LISTED BELOW UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT CONSENT CALENDAR ITEM NO. 1 5 CITY COUNCIL MINUTES Page 2 of 7 JULY 5, 2017  46300 DUNE PALMS ROAD – ENGLISH CONGREGATION OF JEHOVAH’S WITNESSES  46400 DUNE PALMS ROAD (PORTIONS) – CHIN FAMILY PROPERTIES, LIMITED  46400 DUNE PALMS ROAD, UNIT 58 – LETICIA ARIAS  46400 DUNE PALMS ROAD, UNIT 59 – ALEJANDRO AND MARIA PREBOT  46400 DUNE PALMS ROAD, UNIT 82 – MARIA C. MARRUFO  46400 DUNE PALMS ROAD, UNIT 83 – JOSE AND IMELDA BENAVIDES  46400 DUNE PALMS ROAD, UNIT 84 – GARCIA/ROMERO COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no action was taken on Closed Session Item No. 1 that required reporting pursuant to Government Code section 54957.1 (Brown Act). City Attorney Ihrke reported that the City Council authorized execution of all inclusive settlement agreements for the properties identified in Closed Session Item No. 2; and that the agreements will be a public record after they are executed. PLEDGE OF ALLEGIANCE Councilmember Fitzpatrick led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Mr. Martin Arredondo, Life Stream Blood Bank, La Quinta – encouraged City employees and residents to donate blood at the 9 Cities Challenge Blood Drive scheduled for Saturday, July 15, at the Wellness Center. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR 1. APPROVE MINUTES OF JUNE 20, 2017 2. APPROVE DEMAND REGISTERS DATED JUNE 16 AND 23, 2017 3. AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK TO ATTEND BUSINESS WRITING AND GRAMMAR SKILLS WORKSHOP IN ONTARIO, CALIFORNIA, 6 CITY COUNCIL MINUTES Page 3 of 7 JULY 5, 2017 SEPTEMBER 13-14; AND FOR MANAGEMENT ASSISTANT TO ATTEND CALIFORNIA CITY CLERK’S ASSOCIATION “NUTS AND BOLTS” WORKSHOP IN BREA, CALIFORNIA, OCTOBER 19 – 20, 2017 4. EXCUSE ABSENCES FOR COMMISSIONER MARK JOHNSON FROM THE AUGUST 9, 2017 FINANCIAL ADVISORY COMMISSION MEETING, AND COMMISSIONERS ROBERT WRIGHT AND LORETTA CURRIE FROM THE JUNE 27, 2017 PLANNING COMMISSION MEETING 5. ADOPT A RESOLUTION TO CREATE PART-TIME PLANS EXAMINER POSITION AND AMEND THE MANAGEMENT ANALYST, CODE ADMINISTRATION TECHNICIAN, AND ADMINISTRATIVE ASSISTANT CLASSIFICATIONS 6. APPROPRIATE FUNDING AND AWARD A CONTRACT TO GRANITE CONSTRUCTION COMPANY TO CONSTRUCT MILES AVENUE (SEELEY DRIVE TO DUNE PALMS ROAD) MEDIAN LANDSCAPE IMPROVEMENTS (PROJECT NO. 2015-020 7. ADOPT RESOLUTIONS APPROVING MEMBERSHIP IN THE JOINT POWERS AGREEMENT WITH GOLDEN STATE FINANCE AUTHORITY, AND PARTICIPATION IN ITS COMMUNITY FACILITIES DISTRICT AND PACE PROGRAM TO FACILITATE FINANCING OF ENERGY AND WATER EFFICIENCY IMPROVEMENTS FOR LA QUINTA RESIDENTS MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve the Consent Calendar as recommended, with Item No. 5 adopting Resolution No. 2017-034, and Item No. 7 adopting Resolution Nos. 2017-035 and 2017-036. Motion passed unanimously. BUSINESS SESSION 1. APPROVE ANNUAL MEMBERSHIP WITH THE COACHELLA VALLEY ECONOMIC PARTNERSHIP AND APPOINT COUNCIL REPRESENTATIVE AND ALTERNATE MAYOR EVANS RECUSED HERSELF AND LEFT THE DAIS DURING THE DISCUSSION AND VOTE ON THIS ITEM DUE TO A POSSIBLE CONFLICT OF INTEREST STEMMING FROM A BUSINESS RELATIONSHIP MAYOR PRO TEM RADI ASSUMED THE DUTIES OF PRESIDING OFFICER FOR THIS ITEM Council waived presentation of the staff report, which is on file in the Clerk’s Office. Councilmember Peña expressed his disappointment that Mr. Joe Wallace from the Coachella Valley Economic Partnership (CVEP) was not in attendance and that the 7 CITY COUNCIL MINUTES Page 4 of 7 JULY 5, 2017 2016 letter to the City was not signed and dated. He hoped this is not an indication of where we are headed. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve the annual membership with CVEP as recommended; and appoint Mayor Pro Tem Radi and Councilmember Sanchez as representative and alternate, respectively. Motion passed: ayes 4, absent 1 (Evans). MAYOR EVANS RETURNED TO THE DAIS FOR THE REMAINDER OF THE MEETING AND RESUMED THE DUTIES OF PRESIDING OFFICER STUDY SESSION 2. DISCUSS MARKETING STRATEGIES FOR FISCAL YEAR 2017/18 Marketing and Communications Supervisor Graham, along with JNS Next representatives – Owner/CEO Garry Sage, Digital Specialist Charlie Littlejohns, and Senior Managing Director Risseth Lora, presented the staff report, which is on file in the Clerk’s Office. Councilmembers discussed removing the “Gem of the Desert” slogan under the La Quinta logo and replacing it with the word “California;” the importance of establishing a strategy to differentiate the City from the hotel chain and to make people aware that the City of La Quinta is located in California; the value of expanding the contents available on the City’s YouTube site to increase its viewership and attract tourism and remind the local community of all that La Quinta has to offer; the website bounce rate challenges; the research data provided by JNS Next; the importance to boost up the City’s economic development web page and collaborate with CVEP and East Valley Coalition to enhance the City’s brand name recognition; exploring the use of innovative augmented reality tools which overlap digital and printing advertising; providing Council with periodic updates on the development of the City’s marketing strategy based on pre-established benchmarks; incorporating a “second home” marketing approach by featuring the City’s beautiful real estate, natural vistas, high quality education, and thriving affluent retirement community who are a strong financial foundation for the City; Art on Main Street marketing; quail mail, e-blast, e- newsletter, and event calendar; the proposed JNS’ amplified story telling strategy as part of the City’s marketing plan, which would utilize a local writer to relate La Quinta’s authentic story, and the narrative would be posted on a web page on the playinlaquinta website and could also include additional audio and video components; and the difference between primary and secondary marketing research data. Council concurred with the proposed marketing strategies. 8 CITY COUNCIL MINUTES Page 5 of 7 JULY 5, 2017 1. DISCUSS PUBLIC SAFETY CAMERA SYSTEMS Community Resources Director Escobedo, Police Chief City of La Quinta Captain Grace, and Traffic Signal Maintenance Supervisor Gunterson presented the staff report, which is on file in the Clerk’s Office. Councilmembers discussed the numbers of cameras currently at intersections to detect vehicles; the objectiveness of the City Wide Camera System Survey; the delicate balance between monitoring and crime prevention, and privacy and government interference; communities utilizing this system other than Moreno Valley and Hitachi; methods to prioritize locations; the importance to use a phase-out implementation strategy to achieve cost effectiveness; available grant funding options; expanding timeline of obtaining public input to include October in order to capture more of the part-time residents; next step to convene community meetings in the Fall to gain further input and advertise these events in the Gem; adding bandwidth to the project’s planning process as it is a key driver for economic development; and the City’s duty to implement systems that are adjunct to provide a safe community, assist with liability issues, and expedite investigations. Council commended the Safety Camera Ad-hoc Committee for their efforts. PUBLIC HEARINGS – After 5:00 P.M. 1. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING SECTION 9.60.030 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE TO PROVIDE GREATER FLEXIBILITY TO FENCE AND WALL STANDARDS Associate Planner Carlos Flores presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:55 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:57 P.M. MOTION --- A motion was made and seconded by Councilmembers Peña/Sanchez to take up Ordinance No. 560 by title and number only and waive further reading. Motion passed unanimously. City Clerk Maysels read the following title of Ordinance No. 560 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 9.60.030 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS AND CRITERIA FOR MATERIALS AND HEIGHTS FOR FENCES AND WALLS 9 CITY COUNCIL MINUTES Page 6 of 7 JULY 5, 2017 MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to introduce at first reading Ordinance No. 560 as recommended. Motion passed unanimously. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to make a finding, included in Ordinance No. 560, that adopting this ordinance is exempt under the California Environmental Quality Act pursuant to Section 15061 (b)(3) Review of Exemptions – General Rule. Motion passed unanimously. 2. ADOPT A RESOLUTION APPROVING FISCAL YEAR 2017/18 THROUGH 2021/22 CAPITAL IMPROVEMENT PROGRAM Principal Engineer Wimmer presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:00P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:00P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2017-037 as recommended: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING THE FISCAL YEAR 2017/2018 THROUGH 2020/2022 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. City Clerk Maysels reminded Council about the upcoming Special Joint Meeting of The La Quinta City Council and City Boards and City Commissions at the Library on July 18, 2017. She explained that special meetings do not get counted against the attendance of the Board and Commission Members if they are unable to attend. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Pro Tem Radi commented on the danger of hiking during the extremely hot summer months in the desert and what the City could do to alert people; Council discussed the communication methods currently used to warn residents and hikers. Mayor Pro Tem Radi said that there are no charging stations for electric cars in La Quinta and he would like the City to explore the ability to provide this service. Council 10 CITY COUNCIL MINUTES Page 7 of 7 JULY 5, 2017 directed staff to collaborate with Coachella Valley Association of Governments and Sunline to identify key locations and potential partnerships. Councilmember Sanchez addressed the City’s ban on fireworks and requested that Council reconsider this item. Fire Chief La Clair talked about fireworks safety. Council did not reach a consensus to bring this item for further consideration. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2017, Mayor Evans reported on her participation in the following organizations meeting:  CVAG EXECUTIVE COMMITTEE La Quinta’s representative for 2017, Councilmember Peña reported on his participation in the following organization meeting:  SUNLINE TRANSIT AGENCY (alternate)  AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS  CVAG VALLEYWIDE HOMELESSNESS COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Sanchez to adjourn at 6:31 p.m. Motion passed unanimously. Respectfully submitted, PAM NIETO, Deputy City Clerk City of La Quinta, California 11 12 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP NO. 37193 LOCATED AT THE SOUTHWEST CORNER OF LA QUINTA DRIVE AND AUTO CENTRE DRIVE RECOMMENDATION Adopt a resolution granting conditional approval of Final Parcel Map No. 37193 located at the southwest corner of La Quinta Drive and Auto Centre Drive. EXECUTIVE SUMMARY •SLF - Adams Street La Quinta, LLC (Applicant) has requested conditional approval of the Final Parcel Map (FPM) subdividing an unimproved parcel into three parcels with one lettered lot for conveyance purposes. •This is a ministerial action that occurs when the conditions of development are satisfied. Obtaining all necessary signatures is the only outstanding item. FISCAL IMPACT - None. BACKGROUND/ANALYSIS The subject property is a single vacant parcel located at the southwest corner of La Quinta Drive and Auto Centre Drive (Attachment 1). The property was previously graded for a JC Penney’s retail store. Construction of JC Penney never commenced after grading activities. This FPM creates three parcels for future development and one lettered lot (Attachment 2). The lettered lot is the location of an existing retention basin. The current development proposal is for small single family residences on the two larger parcels and a hotel on the smaller parcel. The Applicant has 30 days to obtain all necessary signatures on the map. If the Applicant fails to complete this item within 30 days, the map will be rescheduled for Council consideration only after this item is complete. ALTERNATIVES Council could deny conditional approval and require the owner to complete all items; however, this would unnecessarily burden the owner and delay the project, and thus is not recommended. Prepared by: Bryan McKinney, P.E., Principal Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2.Parcel Map 37193 CONSENT CALENDAR ITEM NO. 2 13 14 RESOLUTION NO. 2017 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP NO. 37193 AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present a map for consideration of approval when the requisite items necessary for a final map approval are nearly, but not completely, finished; thus, yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by City staff within a reasonable period of time. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Final Parcel Map 37193 is conditionally approved provided the subdivider submits all required item(s) on or before August 17, 2017. SECTION 2. The City Council’s approval of the Final Parcel Map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act, and all ordinances of the City. SECTION 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirement and any other requirements not expressly described here to the City Engineer’s satisfaction: 15 Resolution No. 2017- Parcel Map No. 37193 Adopted: July 18, 2017 Page 2 of 2 A. Finalize the final parcel map and obtain all necessary signatures SECTION 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. SECTION 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 17, 2017. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the Final Parcel Map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of July 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: ________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 16 V I C I N I T Y M A P SITE HWY 111 LA QUINTA DRAUTO CEN T R E D R ADAMS ST17 18 QWtERS tn'ATEMENT IE l£1£B'( STATE RMT IE If£ Tl£ Clt£RS CF Tl£ Ui(l INl.taD IITHIN 11£ SlBJIVISifM SKllW f£J£at RMT IE N£. Tl£ CH-Y PERSCNS HISE CCNSENT IS t£CESSAR'I' TO PASS A a.EAR TJTl.£ TO SAID lNQ' THU IE CXNSEHT TO Tl£ AW<IN; 00 RECXR>IM; CF THIS SlBJIVISICN MAP AS SKllW IITHIN Tl£ D1STitCm£ 8'RER LJt£S. IE t£REBY RETAIN TO ll.RSEI..VES, ClR st.mSSCRS NlJ ASSI6NS PARCEL •1t• FCR STIHlfATER RETENTJCW Plfif'OSES AS stOIN 111HIN THIS MAP. Tl£ l£AL PRCf£RTY CE'SCRIEEI EEl.lW IS CEDICATED AS N4 £AS6ENT FCR A.RIC R.fif'OSES: "OOMESTIC WATER ANO SANJTATION EASEM£NTS", ·oOMESTIC WATER £ASEM£Nrs· ANO • ACCESS EASEMENTS• AS SHOiriN HEREON. THE O£OICA TION IS FOR DOMESTIC WATER ANO SANITATION PURPOSES IN FAVM Of COACHW.A VAU£Y WATER DISTRICT. THE EASEMENT(S) SO DED1CA1ED /HQ.UDE THE RIGHT TO ENTER UPON SAID LANDS. TO SUR\.'EY, CONS1RUCT, RECONSTRUCT, LAY, Rfi.AY, MAINTAIN, OPERATE. CONTROl. USE ANO REMOVE PIPEUNfS, AXTURES ANO APPURTENANCES ANO TO REMOVE 08.ECTS /NTERF'ERING WITH 1HE C0NSTRUCT10N, OPERATION ANO MAINTENANCE 1HEREOF. COACHEU.A VAUEY WATER DISTRICT KL NOT 8£ RESPQtolSISl.E FOR ANY IMPRO'v81£NTS WITI-IIN SAID EASEM£NTS IN THE £\.£NT THAT OPERATION AND MAINTENANCE ACTl\.tTIES RESULT IN DAMAGE OR REMOVAL Of SAID IMPRO\£MENTS. 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WHO SIGNED THE DOCUll£NT TO WHICH 1HIS CERTIF1CATE fS ATTACHED, ANO NOT THE 1RUTHFUl.NESS, ACCURACY, OR VAUDITY OF THAT DOCUIIENT. STATE <F CAl.IF'CliNlA ) S.S ax.MY <F RI\£R5l[£ ) ll' ----· 20_, EEFll£ IE. A mrmr Pl.8.IC. flERStHAU.Y Aff£ARED Ml f'RO\'ED TO IE CW TI£ 9ASIS <F SATISFACTCRY EVIIJX£ TO E£ Tl£ PERSCH S HIS£ tW£ S IS / N£ Sl.BSOUfE) TO Tl£ WITHIN INSTR.liENT NCJ AO<NJlll.£DGtD TO IE lHAT t£ / ff / Tl£Y D£aJTED Tl£ SAi£ IN HIS / /£R / TJ£JR Al/JJflUZED CAPACITY JES, NIJ 'JHAT BY HIS / t£R / T1£IR SI�TIK C:W TI£ JNSTR.liENT, Tl£ PERSCH S CR TI£ OOITY t.f'CW EEHAl.F <F .,fa, 11£ P£RSll'< S ACTED. EJ<EWf£D 11£ fNSTRllENT. I CERTIFY lNER PENALTY <F PE1URY lNER TI£ LAWS <F Tl£ STATE <F CALIF'CliNIA lHAT Tl£ flJ£00Itf1 PMJBWIH IS 1Rt£ NfJ ccmECT. 1ITt£SS 1ft liWl: SIGNAIURE NOTARY PUil.JC IN AND FOR SW STA7r /IY OOWSSION D<PIRES ------IIY OOWSSION NUll8ER -------1/Y PRINCIPAL PUCE OF BUSINESS IS IN -------COONTY. 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IN THE arr OF LA OIJNT"A, CCUflY OF IWEliliDE; STATE OF CAL.RllNA PAR,CELMAP NO. 37193 EE/NO A SUEDMSICW OF PARCEL I OF PARCEL MAP NO. 38059-ft AB PER MAP Fl.ED IN BOOK 2a7, PAGES 92 AICJ SO PARCEL M4Pa IECOflJ8 OF THE CCUflY OF IWEliliDE; STATE OF CALFOfNA. LOCATED IN THE 80UTHWEBT OUARTER OUARTER OF EIECTIOH � TOWNEIHP S SOUTH, RANCE 7 EAST, 8BM. BEN.JANIN DANS.. � PE; PI..B .»E 20IIJ TRUSTEE'S tn'A TEMENT f'IRST AIERJCAN TITLE fXWN«, A CAI...IF'CliNIA cmf'CRATICW, TRUSlIE lNER A t:EEDS <F TRUST TO SEQ.I£ JtaBTmESS RED.RED JNI.JARY 2J, 20f7 AS CXXXllENT NJIERS 20f7-oo26927 00 2017�928. WTH <F t'.f'flCIAL fEXRlS <F TI£ 01HTY <F RJ\£RSJ[£, STATE <F CAl.If(ffllA. 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EJ<EWf£D 11£ fNSTRllENT • I CERTIFY lNER PENALTY CF PEJURY lNER Tl£ LAIS CF TI£ STATE CF CAl.IFffiNIA lHAT TI£ f1J£OOIN1 PARA/JiAPH IS 1Rt£ NfJ ccmECT. 11Tt£SS 1ft liWl: SIGNATURE NOTNrr PU8UC IN AND FOR SW STA7r /IY C1JOllltSSlON D<PIRES -------/IY C1JOllltSSJON IIIAl8ER ______ _ IIY PRtNCIPN. PLACE OF BUSINESS IS IN -------CCUl{f'(. NOTARY ACKNOWLEDGMENT A NOTARY PU8UC OR OTHER OFFICER COMPL£11NG THIS CERTIFICATE VERIFIES ONLY THE IDENT11Y OF THE INOMDUAL.. WHO SIGHED THE OOCU/tlENT TO WHICH 1HIS CERTIF1CATE: IS ATTACHED, ANO NOT THE TR/JTHFIJLN£SS, ACCURACY, OR VAUOITY OF THAT DOCUltlENT. STATE CF CAI...IFCRIIA ) S.S ax.MY CF RI\£R5I££ ) CN 20_, EEFll£ 1£, A mrmr Pl.8.IC, f'ERSCMl.l.Y Nf£Jl£D HI PRO\£D TO IE CN Tl£ BASIS CF SATISfACTCRY EVJIJX£ TO EE TI£ PERSCH S HISE tW£ S JS / N£ Sl.8StRIEED TO 11£ fflHfN fNSTRllENT Al() AC<1()ll£OOED TO IE THAT 1£ I SI£ I 1l£Y EJ<EWf£D 11£ SAi£ IN HIS/ /£R / TI£1R Al/TtlRIZED CAPACITY JES, NCJ lHAT BY HIS/ /£R / T1£IR SlllM. TIK CN TI£ INSTR.liENT, Tl£ PERSCH S CR TI£ OOITY t.f'CW EEHAl.F CF IHJCJ-1 TI£ f'ERS(W S ACTED, EX£Cl/JED Tl£ INSlRtl(N'T. I f.ERTIFY lNER �TY <F PE1URY lNER TI£ LAIS CF TI£ STATE <F CAl.IFTJ"fllIA THAT Tl£ flJ£00Itf1 PARA/JiAPH IS 1Rt£ NfJ ccmECT. 1ITt£SS 1ft liWl: S/GN,111/RE HOTIRY PU8LJC IN AND FOR SW STA7E' /IY C1JOllltSSlON D<PIRES -------/IY C1JOllltSSJON IIIAl8ER ______ _ IIY PRtNCIPN. PLACE Of BUSINESS IS IN -------CCUl{f'(. TAX COLLECTOR'S CERTFICA TE I HEREBY CEHT1FY 1HAT ArCCOROIHG TO 1H£ RECORDS OF 1HIS OFFICE. AS Of THIS LM� »ERE N?£ NO LENS JrGNHSr TH£ PROPERTY SHOWN OH THE ltTTHIN MAP FOR UNPAID STA� CCUl{f'(. IIUHICIPAI. OR LOCAi. TAKES OR SPfCML ASS£SSll£NIS CIJU.£CT£D AS TAXES, EXCEPT TAXES OR SPfGW. ASS£SSM£NTS COU£CTED AS TAXES N<1lf A UEN BUT NOT YET PAY� WHICH ARE ES11*1ED 1V BE �---- LM1ED: -------20_ BY.-· -------DEPUTY DON KENr COUNTY TAK COLL£C1lJR TAX 80M) CERTFICATE I fEEW CERTIFY lHAT A BHl IN TI£ st.II <F j � JEN EXEllJTED NfJ FILED 11TH TI£ B>.WJ <F Sl.F'ERVISCRS CF TI£ ax.MY CF RI\£R5I££, CALIFCRIIA, ctKIITIIXD t.f'CW TI£ PAYIENT CF ALL TA)l[S, STATE, ax.MY, lil.NICIPAL, CR LOCAL, NfJ ALL SPECIAL ASSESSIEHTS CCl.l.£CTED AS TA>IES, IHl(}I AT TI£ TIIE CF FILIN1 CFTHIS MAP IITH Tl£ ax.MY RECXRER N£ A LIEN AGAINST SAID FRCf'ERTY 9.1T WJT 'tET PAYNJ.£ NC) SAID 8H) HAS JEN !U.Y Af'F'ROVED BY SAID BONI> CF Slf'ERVISCRS. = 1'.'AX""l<Nl=-----• 20_ COi KENr 01HTY TAX Ol..LECTCR er: _______ ocrorr KECIA HNftR-JfEI a.me CF 11£ 9'.WI> CF Slf'ERVISCRS er: _______ ocrorr CERTFICATE OF ACCEPTANCE r l£l£8Y romrr THAT tl«R 11£ AUTIOUTY 6RAHIED TO IE BY 1£S!l.UTfll' HO. 20f5-2J, DATED FEERMRY fO, 20f5, I ACX:EPT C:W EEHALF <F CXWHl.LA VAU.£Y WATER DISTRICT TI£ OO>ICATIC:W <F £ASEIEHTS FCR OCIESTIC WATER NfJ SANITATIC:W PlR'C6ESAS Cf'FERED 1£RECN, TI£ EASDENTS FCR OCIESTIC WATER PlR'C6ES Cf'FERED 1£RECN, NfJ TI£ £ASEIEHTS FCR ACCESS PlR'C6ES AS Cf'FEJE) 1-ERECW • ll<Tm -----20_ BY: ��====�=�J.M.SARfiETT,6BERAl.� OOACJe.l.A VAU.£Y WATER DISTRICT CERTFICATE OF ACCEPTANCE I fEErf CERTIFY 1HAT lNER TI£ Al.lllmITY 9WlJ[l) TO IE BY TI£ BONI) CF Dij;£CJ(RS <F TI£ lif'ERJAL IRRIGATIC:W DISTRICT, F£R REStl.1./TIC:W N:>. 15-90, DATED IMROf 22., 1990. lHAT I ACX:EPT C:W EEHALF <F SAIO DISTRICT, ITS 5UX:ESSCRi CR ASSIGNS, TI£ OO>ICATIC:W <F £ASEIEHTS FCR £1£CTRICAL f'OIIER FACILITIES AS Cf'FERED, 1£fiE!Jl. ll<Tm -----20_ BY: �=�=�==�-fWill..D IALK, Sl.F'ERVISCR REAL ESTATE SECTICN SHEU I OF 2 FIi.ED THIS __ ll<YOF ____ 20_AT __ AII/PII 1H 800/( __ OF PARCEL &W'S, AT PAGES----AT TH£ R£OU£ST OF TH£ ClrY a.ERK OF THE ClrY OF LA OUIHTA "°·------ Ff£ _____ _ PE.TfR � ASSESSOR-cotMTY CLERK-R£CORDER BY: _________ DCPUTY SllWEYOR'S tn'ATEMENT THIS llAP COHSISTIHG OF 1"0 (2) SllffiS IMS PR!PARfD BY IE OR UNDER IIY SUP£1MSION NIO IS lMS£D ON A F1£1.D SUIMY IN CONFORMATKJN ltf1H TH£ RfOUIRDIEN1S OF 1HE SU8CNVtSION MAP N:T AND LOC,4l OROIHANC£ AT 1HE R£OU£ST OF 5'.F-NJNIS STREET LA OUIHTA. UC, A Dfl.AWAR£ LJltllTED LJA8IIJTY ClJIIPANY OH JI.IN£ 20, 2016. 0<rm _____ 20_ 8ENJWIH DWIEL EGNI, PLS 8756 CfTY EM3IEER'S tn'A TEMENT I H£R£BY STA1E' THAT I fM� EXNillNED TH£ wrTHIN MAP OF PARCEL MAP HO. J719J CONSISrlNG OF 00 (2) SHEETS; THAT TH£ SU80MSIOH SHOWN 1HER£OH IS SUBSTANTIALLY THE S'ME" AS IT APPfARED ON 1H£ llNTAJM' MAP, IF Nff, AND N'PROlfD AL.1ERA110NS 1HER£OF; 1HAT N1. PROVISIONS OF THE SUBDMSIOH 11N' N:T AND N(( L004l. ORfJ9MCES fM� BEEN COIIPUED wrTH. ll<fEZ>: ------20_ 1II01HY JONASSON, arr ENGINEER R.C.£. "584J. EXP. LM1E: 12/Jl/2018 CCTY SLfiYEYQR'S S[ATEMENr I fEErf STATE lHAT I fMVE EX.Wit.ED TI£ IITHIN JliP CF PARCE.. JliP WJ. J719J a::tlSISTlhG CF TIO (2) 51-EETS NIJ I NA SATISFIED lHAT SUD MAP IS Tm-NJCALLY CIJHCT. ll<Tm _____ 20_ ERIC A NELSON, AC11HG arr SUR\£l"MLS. 556J. EXPIRES 09-J0-201 7 CfTY CLERKS tn'A TEMENT I, � IMYSEI.S, CITY aDl( NfJ EX-(fFJCIO aDl( <F TI£ CITY CCU,.CIL <F Tl£ CITY CF <FLA WINTA, CAI...IF'CliNIA, 1-mBY STATE lHAT SAJO CITY <Xl.l(;IL AT ITS REG1..AR t.EETIN1 1£1..D (W Tl£ _ DAY CF 20_ lff'ROVED TI£ IJTHIN MAP CF PNlll. MAP J719J. SIGNA 7UiE OMISSIONS PURSI..WIT 1V SfC110N 664J6 Of THE SUBOMSK)N 11N' ICT. 1H£ �1VR£S OF TIE FOU1JWtNG OWNERS OF fASEJl£NTS NID/OR OTHER INTERESTS fM� BEEN OIMTTED: lrAI..AWU REAL ESTA1E' BUSINESS TRUST, A 0£1AIMRE' BUSINESS 1R'tlST. HOWER OF NI EAS£Jl£NT FOR IHGR£SS. £GRESS. fJll,I/H,IGE AND IHC10£NrAI. PURPOSES PER EAS£Jl£NT R£COROED S£PTEJl8ER 12. 2002 AS INSTRUM£NT NO. 2002-507493. Off1CIAL RECORDS. ATTACHMENT 2 ATTACHMENT 219 20 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2017 RECOMMENDATION Receive and file revenue and expenditure report dated March 31, 2017. EXECUTIVE SUMMARY •Revenue and expenditure reports are submitted for review. •The report summarizes the City’s year-to-date (YTD) revenues and expenditures for March and April 2017 (Attachment 1). •Revenue and expenditure reports are reviewed by the Financial Advisory Commission (FAC). FISCAL IMPACT – None. BACKGROUND/ANALYSIS Monthly revenue and expenditure reports are submitted for review to the FAC and City Council. The FAC reviewed and approved the March report on June 12th. Revenues Below is a summary of the column headers used on the Revenue Summary Report All Funds: Original Total Budget – represents the revenue budget the Council adopted in June 2016 for fiscal year 2016/17. Current Total Budget – includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council approved budget amendments. The bulk of the carryovers are related to Capital Improvement Project (CIP) matters. Each year total CIP projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated remaining budgets). Period Activity – represents actual revenues received in the reporting month. Fiscal Activity – presents actual revenues collected YTD. For example, the March report shows revenues collected in March in the Period Activity column, but CONSENT CALENDAR ITEM NO. 3 21 revenues collected from the beginning of the FY through the end of the reporting month for 2016/17 are presented in the Fiscal Activity column. Variance Favorable/(Unfavorable) – represents the difference between YTD collections and the budgeted amount. Percent Used – represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year, which results in peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. March Revenues $4 million in General Fund revenues were collected bringing the total YTD collections to 52.89 percent ($22,312,545). Total collections for all funds were $7,338,426, bringing total YTD collections to 46.3 percent ($44.9 million). The top five of General Fund revenues consisted of: • $ 59,308 – Burrtec franchise fee • $ 88,694 – Communications franchise fee • $ 774,585 – Transient occupancy tax (hotels & short-term vacation rentals) • $ 873,061 – Sales tax • $ 1,521,690, – Property tax for fire services. The larger non-General Fund payments consisted of: • $ 133,425 – Park equipment quarterly internal service charges • $ 156,750 – Insurance fund quarterly internal service charges • $ 590,873 – SilverRock golf green fees • $ 717,573 – Property tax for library and museum operations • $ 764,130 – Capital improvement transfers in from multiple funds for projects. Expenditures Below is a summary of the column headers used on the Expenditure Summary Report All Funds: Original Total Budget – represents the expenditure budget adopted by Council in June 2016 for 2016/17. Current Total Budget – includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CIP matters. Each year 22 total CIP projects are budgeted; however, project length can span over multiple years. Therefore, unfinished projects from the prior year are carried over (along with associated revenue reimbursements). Period Activity – represents actual expenditures made in the reporting month. Fiscal Activity – presents actual expenditures made YTD. For example, the March report shows expenditures made in the Period Activity column, but expenditures made during the fiscal year from July 2016 through the end of the reporting period are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable) – represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Percent Used – represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large debt service payments or CIP expenditures can cause swings. March Expenditures General Fund expenditures totaled $7.6 million bringing the total YTD expenditures to 53.15 percent. Of the $7.6 million, $563,274 is related to personnel costs (salaries, benefits, etc.). The other larger General Fund expenditures were: • $ 133,425 – Parks equipment quarterly internal service charge • $ 321,327 – Capital improvement expenses (Calle Tampico & Bermuda Dunes drainage, pavement management, north La Quinta parkways, and Civic Center campus lake irrigation conversion) • $ 994,310 – Sheriff contract • $ 2,154,676 – Eisenhower Drive land acquisition for drainage improvements • $ 2,528,175 – Fire service contract (July thru December 2016). Total expenditures for all funds were $9.2 million bringing total expenditures to 46.47 percent. The larger non-General Fund expenditures were: • $ 123,968 – SilverRock golf course management • $ 138,637 – Capital improvement construction expenses (Cove Oasis Trailhead, City Hall exterior accessibility, Avenue Bermudas and Calle Tampico street stripping) • $ 148,639 – Capital improvement design expenses (Dune Palms bridge, Miles median landscaping, Washington Street drainage, Civic Center campus lake irrigation conversation) • $ 172,560 – SilverRock maintenance equipment • $ 207,548 – Park improvements (Fritz Burns tennis courts, Cove Oasis Trailhead, sports complex/YMCA). 23 Summary All funds are generally on target or under budget with regard to expenditures. The timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager Attachment: 1. Revenue and Expenditure Report for March 2017 24 6/9/2017 4:21:14 PM Page 1 of 2 City of La Quinta, CA Revenue Summary Report All Funds March 2017 Summary For Fiscal: 2016/17 Period Ending: 03/31/2017 Fiscal AcƟvity Variance Favorable (Unfavorable) Period AcƟvityFund Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 22,312,544.514,061,187.6340400600.00 42,183,600.00 -19,871,055.49 52.89 % 201 - GAS TAX FUND 1,051,312.17114,043.671299100.00 1,264,500.00 -213,187.83 83.14 % 202 - LIBRARY & MUSEUM FUND 1,384,678.83717,572.642250000.00 2,250,000.00 -865,321.17 61.54 % 210 - FEDERAL ASSISTANCE FUND 17,085.009,180.00125800.00 125,800.00 -108,715.00 13.58 % 212 - SLESF (COPS) FUND 96,069.228,333.33100100.00 100,100.00 -4,030.78 95.97 % 213 - JAG FUND 0.420.009000.00 9,000.00 -8,999.58 0.00 % 215 - LIGHTING & LANDSCAPING FUND 1,013,071.690.001447400.00 1,447,400.00 -434,328.31 69.99 % 218 - CV VIOLENT CRIME TASK FORCE 17,685.830.0022600.00 22,600.00 -4,914.17 78.26 % 219 - ASSET FORFEITURE 48.080.000.00 0.00 48.08 0.00 % 220 - QUIMBY FUND 27,308.460.0087000.00 87,000.00 -59,691.54 31.39 % 221 - AB 939 - CALRECYCLE FUND 3,823.390.0052500.00 52,500.00 -48,676.61 7.28 % 223 - MEASURE A FUND 434,891.4766,824.79752500.00 752,500.00 -317,608.53 57.79 % 224 - TUMF FUND 163.080.000.00 0.00 163.08 0.00 % 225 - INFRASTRUCTURE FUND 122.730.000.00 0.00 122.73 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 7,663,432.630.000.00 19,212,171.00 -11,548,738.37 39.89 % 235 - SO COAST AIR QUALITY FUND 25,619.2511,588.6645300.00 45,300.00 -19,680.75 56.55 % 237 - SUCCESSOR AGCY PA 1 ADMIN 125,018.050.000.00 -250,000.00 375,018.05 50.01 % 241 - HOUSING AUTHORITY 886,169.8777,057.37889600.00 889,600.00 -3,430.13 99.61 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)645.310.000.00 0.00 645.31 0.00 % 250 - TRANSPORTATION DIF FUND 280,468.5728,420.00669000.00 669,000.00 -388,531.43 41.92 % 251 - PARKS & REC DIF FUND 151,571.4520,480.00350000.00 350,000.00 -198,428.55 43.31 % 252 - CIVIC CENTER DIF FUND 72,370.069,420.00200000.00 200,000.00 -127,629.94 36.19 % 253 - LIBRARY DEVELOPMENT DIF 25,456.003,440.0065000.00 65,000.00 -39,544.00 39.16 % 254 - COMMUNITY CENTER DIF 10,097.361,290.0035600.00 35,600.00 -25,502.64 28.36 % 255 - STREET FACILITY DIF FUND 12,901.921,160.0035000.00 35,000.00 -22,098.08 36.86 % 256 - PARK FACILITY DIF FUND 2,967.19400.007000.00 7,000.00 -4,032.81 42.39 % 257 - FIRE PROTECTION DIF 33,271.174,330.0080000.00 80,000.00 -46,728.83 41.59 % 270 - ART IN PUBLIC PLACES FUND 39,598.666,158.1398500.00 98,500.00 -58,901.34 40.20 % 299 - INTEREST ALLOCATION FUND 170,205.16112,380.940.00 0.00 170,205.16 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 678,102.1341,763.00678100.00 678,100.00 2.13 100.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 3,181,192.22785,532.917327300.00 20,006,554.38 -16,825,362.16 15.90 % 501 - FACILITY & FLEET REPLACEMENT 367,661.3387,200.00456100.00 456,100.00 -88,438.67 80.61 % 502 - INFORMATION TECHNOLOGY 643,339.00213,295.00849800.00 844,800.00 -201,461.00 76.15 % 503 - PARK EQUIP & FACILITY FND 414,682.46133,425.00534700.00 534,700.00 -120,017.54 77.55 % 504 - INSURANCE FUND 480,253.17158,202.49648300.00 648,300.00 -168,046.83 74.08 % 601 - SILVERROCK RESORT 3,224,363.86665,740.304034800.00 4,034,800.00 -810,436.14 79.91 % 602 - SILVERROCK GOLF RESERVE 61,709.310.0061400.00 61,400.00 309.31 100.50 % Report Total:7,338,425.86 44,909,901.0163,612,100.00 96,996,925.38 -52,087,024.37 46.30 % ATTACHMENT 1 25 6/9/2017 4:22:01 PM Page 1 of 2 City of La Quinta, CA Expense Summary Report All Funds March 2017 Summary For Fiscal: 2016/17 Period Ending: 03/31/2017 Fiscal AcƟvity Variance Favorable (Unfavorable) Period AcƟvityFund Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 26,262,218.867,660,786.9541241100.00 49,411,154.96 23,148,936.10 53.15 % 201 - GAS TAX FUND 880,668.9281,999.031299200.00 1,339,700.00 459,031.08 65.74 % 202 - LIBRARY & MUSEUM FUND 389,575.3372,190.831717400.00 1,820,317.75 1,430,742.42 21.40 % 210 - FEDERAL ASSISTANCE FUND 0.000.0020200.00 20,200.00 20,200.00 0.00 % 212 - SLESF (COPS) FUND 56,331.1221,160.220.00 0.00 -56,331.12 0.00 % 215 - LIGHTING & LANDSCAPING FUND 837,193.4995,857.001467400.00 1,468,700.00 631,506.51 57.00 % 218 - CV VIOLENT CRIME TASK FORCE 7,531.21306.6546700.00 46,700.00 39,168.79 16.13 % 220 - QUIMBY FUND 498,787.66207,548.29437300.00 4,395,288.74 3,896,501.08 11.35 % 221 - AB 939 - CALRECYCLE FUND 460.100.0020000.00 20,000.00 19,539.90 2.30 % 223 - MEASURE A FUND 583,036.0817,461.77651000.00 1,755,784.32 1,172,748.24 33.21 % 231 - SUCCESSOR AGCY PA 1 RORF 12,720,432.380.000.00 18,077,120.00 5,356,687.62 70.37 % 235 - SO COAST AIR QUALITY FUND 18,606.678,691.5030000.00 30,000.00 11,393.33 62.02 % 237 - SUCCESSOR AGCY PA 1 ADMIN 322,321.259,000.000.00 292,000.00 -30,321.25 110.38 % 241 - HOUSING AUTHORITY 679,752.5672,498.41960200.00 975,400.00 295,647.44 69.69 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)250.00250.000.00 0.00 -250.00 0.00 % 250 - TRANSPORTATION DIF FUND 86,408.1017,056.33675900.00 3,489,738.61 3,403,330.51 2.48 % 252 - CIVIC CENTER DIF FUND 31,231.900.000.00 0.00 -31,231.90 0.00 % 253 - LIBRARY DEVELOPMENT DIF 7,212.640.000.00 0.00 -7,212.64 0.00 % 255 - STREET FACILITY DIF FUND 8,405.240.000.00 0.00 -8,405.24 0.00 % 256 - PARK FACILITY DIF FUND 2,208.110.000.00 0.00 -2,208.11 0.00 % 257 - FIRE PROTECTION DIF 2,595.500.000.00 0.00 -2,595.50 0.00 % 270 - ART IN PUBLIC PLACES FUND 61,836.9146,012.35129000.00 329,000.00 267,163.09 18.80 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 638,939.500.00678100.00 678,100.00 39,160.50 94.22 % 401 - CAPITAL IMPROVEMENT PROGRAMS 3,197,734.21357,750.88190400.00 20,196,783.38 16,999,049.17 15.83 % 501 - FACILITY & FLEET REPLACEMENT 166,377.9632,391.34498900.00 559,176.00 392,798.04 29.75 % 502 - INFORMATION TECHNOLOGY 573,455.6056,008.23848800.00 848,800.00 275,344.40 67.56 % 503 - PARK EQUIP & FACILITY FND 93,584.2726,292.15603700.00 680,200.00 586,615.73 13.76 % 504 - INSURANCE FUND 601,233.793,798.29649200.00 649,700.00 48,466.21 92.54 % 601 - SILVERROCK RESORT 2,840,042.47285,683.814262200.00 4,262,500.00 1,422,457.53 66.63 % 602 - SILVERROCK GOLF RESERVE 172,560.42172,560.420.00 0.00 -172,560.42 0.00 % Report Total:9,245,304.45 51,740,992.2556,426,700.00 111,346,363.76 59,605,371.51 46.47 % 26 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR FINANCIAL SERVICES ANALYST TO ATTEND THE GOVERNMENT FINANCE OFFICERS ASSOCIATION LONG-TERM FINANCIAL PLANNING TRAINING IN NEWPORT BEACH, CALIFORNIA, JANUARY 9 – 11, 2018 RECOMMENDATION Authorize overnight travel for Financial Services Analyst to attend the Government Finance Officers Association long-term financial planning training in Newport Beach, California, January 9-11, 2018. EXECUTIVE SUMMARY The Financial Services Analyst seeks additional knowledge in long-term financial planning practices and forecasting. Government Finance Officers Association (GFOA) is dedicated to sound management of government financial resources; they provide professional development training taught by public finance experts throughout the country. FISCAL IMPACT Estimated expenses are $1,100, which includes registration, mileage, lodging, and meals for two days. Funds are available in the 2017/18 Finance - Travel and Training budget (101-1006-60320). BACKGROUND/ANALYSIS GFOA's mission is to promote excellence in state and local government financial management. This organization provides training opportunities and resources to over 12,000 finance professionals each year. GFOA provides best practice guidance, consulting, networking opportunities, numerous publications, e-books, recognition programs, research, and group live training courses to the finance profession. In the face of uncertain economic conditions, governments utilize long range financial planning and forecasting to identify future fiscal challenges and devise strategies to provide a sustainable level of public services. Course training will include: developing long-term financial plans, expenditure and revenue forecasting, and effective ways to CONSENT CALENDAR ITEM NO. 4 27 present and disseminate forecast outcomes. The City invested in financial forecasting software and is committed to reinstituting the Annual Financial Management Review as part of the annual Community Workshops (held in January of each year). The Financial Services Analyst is responsible for maintaining the financial forecasting software, and preparing long range revenue and expenditure projections. This workshop will reinforce the skills needed to perform these tasks. ALTERNATIVES The Council may elect not to authorize this request. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Campos, Finance Director 28 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THREE FINANCE DEPARTMENT EMPLOYEES AND ONE HUMAN RESOURCES EMPLOYEE TO ATTEND TYLER USER TRAINING IN DANA POINT, CALIFORNIA, AUGUST 23-24, 2017 RECOMMENDATION Authorize overnight travel for a Senior Accountant, Junior Accountant, Finance Director and Human Resources Analyst to attend a Tyler user training in Dana Point, California, August 23-24, 2017. EXECUTIVE SUMMARY In July 2014, the City purchased the Tyler Incode software to record, monitor, budget, and report all City financial transactions. Tyler user training is presented by Tyler Corporate and offers focused educational sessions on financial applications. . Employees will gain knowledge in key areas of their job (payroll, employee benefit administration, accounts receivables, system administration and financial reporting) and gain hands on experience. FISCAL IMPACT Estimated expenses are $800, which includes hotel, travel, parking, and meals. Funds are available in Finance and Human Resource’s Travel and Training budgets (101-1006-60320 and 101-1004-60320). There is no registration fee for this training. BACKGROUND/ANALYSIS The City uses Tyler Incode as its financial software to process accounts payables, accounts receivables, purchase orders, general ledger accounting, payroll, capital project accounting, fixed assets, budgeting, bank and investment reconciliations, and onboard employees. This software is an integral part of the City’s daily operations and is used by all departments. Tyler is providing this two-day intensive training free of charge. Attendees will participate in hands on demonstrations and discover new ways to boost productivity and improve financial services being used. Additionally, staff will interact and learn directly from Tyler Technologies staff and engage with their peers to exchange ideas, insights and solutions. Attending staff will focus on improvements in the following areas: Human Resources Analyst Employee benefits administration, extracting employee data for auditing and reporting purposes. CONSENT CALENDAR ITEM NO. 5 29 Junior Accountant Payroll processing improvements and State reporting requirements Senior Accountant Implementation of the accounts receivable module for centralized billing Finance Director Administration of system controls and user profiles in Tyler, and review of a new financial statement builder module. This training will also address the new auditing firms request for additional reports required to confirm internal controls and verification of processes. ALTERNATIVES The Council may elect not to authorize this request. Prepared by: Karla Campos, Finance Director Approved by: Frank J. Spevacek, City Manager 30 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: ADOPT ORDINANCE NO. 560 ON SECOND READING AMENDING SECTION 9.60.030 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS AND CRITERIA FOR MATERIALS AND HEIGHTS FOR FENCES AND WALLS RECOMMENDATION Adopt Ordinance No. 560 on second reading. EXECUTIVE SUMMARY On July 5, 2017, Council introduced Ordinance No. 560 on first reading amending Section 9.60.030 of Title 9 of the La Quinta Municipal Code (LQMC) related to standards and criteria for materials and heights for fences and walls. Code amendments to provide greater flexibility for fence and wall standards were discussed by the Planning Commission. They recommend increasing the maximum front yard fence height from five to six feet and additional fence materials in residential districts. FISCAL IMPACT - None BACKGROUND/ANALYSIS Staff has received requests to allow six-foot front yard residential fence and wall heights, and greater flexibility in permitted fence materials. The LQMC limits fence and wall heights to five feet in the first ten feet of the front setback area bordering streets, alleys and other access ways in residential districts. The LQMC also limits front or street side yard fence and wall materials to ornamental iron, tubular steel, and masonry. Wood, vinyl, barbed and razor wire, and chain link materials are prohibited in the front or street side yard. To address these requests, the Planning Commission reviewed various options and recommends increasing the maximum front yard fence height from five to six feet and permit additional fence materials in residential districts. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Prepared by: Pam Nieto, Deputy City Clerk Approved by: Susan Maysels, City Clerk CONSENT CALENDAR ITEM NO. 6 31 32 ORDINANCE NO. 560 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SECTION 9.60.030 OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO STANDARDS AND CRITERIA FOR MATERIALS AND HEIGHTS FOR FENCES AND WALLS WHEREAS, the City Council of the City of La Quinta, California did, on the 5th day of July 2017, hold a duly noticed public hearing for review of a City-initiated request of Zoning Ordinance Amendment 2017-0002 to modify fences and walls standards and criteria of Section 9.60.030 of Title 9 (Zoning) of the La Quinta Municipal Code; and WHEREAS, previous to said Public Hearing, the Planning Commission of the City of La Quinta did, on June 13, 2017, adopt Planning Commission Resolution 2017-008 to recommend to the City Council adoption of said code amendments; and WHEREAS, the Design and Development Department published a public hearing notice for this request in The Desert Sun newspaper on June 23, 2017, as prescribed by the Municipal Code; and WHEREAS, Title 9 of the Municipal Code contains the chapters that address permitted uses, development standards, development review and permitting procedures; and WHEREAS, the proposed zoning text amendments are necessary to remove unnecessary regulatory constraints to enable construction of fences and walls in residential districts in the City of La Quinta, and WHEREAS, the proposed zoning text amendments are necessary to implement the General Plan 2035 adopted by the City Council at their regular meeting on February 19, 2013, and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: 1.Consistency with General Plan The zoning text amendments are consistent with the goals, objectives and policies of the General Plan. The proposed amendments are supported by Policy H-3.1, remove unnecessary regulatory constraints to enable construction or rehabilitation of housing that meets the needs of La Quinta residents, including lower income and special needs residents. 33 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 2 of 10 2. Public Welfare Approval of the zoning code and map amendments will not create conditions materially detrimental to the public health, safety and general welfare. The amendments implement the General Plan 2035 and do not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. SECTION 9.60.030 FENCES AND WALLS shall be amended as written in Exhibit A attached hereto. SECTION 2. The proposed zone text amendment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (CEQA) as amended (Resolution 83-63). The zone text amendments are consistent with the previously approved findings of the General Plan 2035 EIR (Environmental Assessment 2012-622) as the proposed amendments implement the goals, policies, and programs of the General Plan. SECTION 3. That the City Council does hereby approve Zoning Ordinance Amendment 2017-0002, as set forth in attached Exhibit “A” for the reasons set forth in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 6. That the City Council does hereby grant the City Clerk the ability to make minor amendments to Exhibit “A” to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 7. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, 34 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 3 of 10 irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 18th day of July 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: _________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 35 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 4 of 10 EXHIBIT A A. Purpose. For purposes of this section, “fence” or “wall” means any type of fence, wall, retaining wall, sound attenuation wall, screen or windscreen. The terms “fence” and “wall” are used interchangeably in this section to mean any or all of the preceding structures. B. Measurement of Fence Height. Except as otherwise specified in this section, fence heights shall be measured from finish grade at the base of the fence to the highest point of the fence on the interior or exterior side, whichever is higher. In addition, the following provisions shall apply to the measurement of fence height: 1. Open railings, up to forty-eight inches high, placed on top of a retaining or other wall and required for pedestrian safety shall not be included in the height measurement. 2. Fences less than thirty inches apart (measured between adjoining faces) shall be considered one structure and fence height shall be measured from the base of the lower fence to the top of the higher fence. Fences thirty inches or more apart shall be considered separate structures and their heights shall be measured independently. The director may require 36 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 5 of 10 that the area between such fences be provided with permanent landscaping and irrigation. C. Fence Heights. The construction and installation of fences shall be in compliance with the following standards: 1. Within Main Building Area. In the area of a lot where a main building may be constructed, the maximum freestanding fence height shall be twelve feet. 2. Setback Areas Not Bordering Streets. The maximum fence height shall be six feet within any required setback area not adjoining a street. Where the elevation of an adjoining building site is higher than the base of the fence within a side or rear setback area, the height of the fence may be measured from the elevation of the adjoining building site to the top of the fence. However, fence height shall not exceed eight feet measured from either side with the exception of the RC district (see Section 9.30.040). 3. Setback Areas Bordering Streets, Alleys and Other Accessway. a. Within all districts, the maximum fence height shall be six feet within any front, rear or side setback area adjoining a public street. b. Notwithstanding other fence height restrictions, where, because of the orientation of the lots, a property line fence separates a front yard on one lot from a rear yard on an adjacent lot, the maximum fence height shall be six feet. c. Arches or trellises up to nine feet in overall height and five feet interior width may be constructed over a gate on a lot provided the arch/trellis is integrated into the fence/gate design. The Director may refer arch designs exceeding the standard to the planning Commission for approval. d. Any portion of a building site where vehicular access is taken shall conform to the access intersection requirements of subsection (C)(4) of this section. e. City- or state-required sound attenuation walls bordering freeways or arterial highways may exceed six feet in height if so recommended by a noise attenuation study and approved by the director. 4. Adjacent to a Nonresidential Zone or Use. The maximum fence height between a residential zone or use and a nonresidential zone or use shall be eight feet. 37 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 6 of 10 a. The height of fences, trees, shrubs and other visual obstructions shall be limited to a maximum height of thirty inches within the triangular area formed by drawing a straight line: i. Between two points located on and twenty feet distant from the point of intersection of two ultimate street right-of-way lines. ii. Between two points located on and five feet distant from the point of intersection of an ultimate street or alley right-of-way on one hand and the edge of a driveway or another alley right- of-way on the other if parkway width is less than twelve feet wide. b. For purposes of this code, “point of intersection” means the intersection of the prolongation of the right-of-way lines, excluding any curved portion joining the two lines. c. The height restrictions of this subdivision shall apply to fences, walls, trees, shrubs, vegetation, or any other material which obstructs or may obstruct visibility. D. Gates. 1. Materials. Gates shall be constructed of ornamental iron/tubular steel and/or wood. Such gates may be placed in any location provided they meet the requirements of this section and provided any wood used is not less than a grade of construction heart or merchantable and better redwood or No. 2 and better (no holes) western red cedar, stained or painted to match or complement the adjacent wall or structure. Alternatively, if left in natural color, all wood shall be treated with a water-repellant material. Wood gates over thirty-six inches wide shall have a metal frame. Chain link gates are prohibited. Vehicular driveway gates shall be constructed of ornamental iron/tubular steel and metal if solid. If screening an RV, the gate shall be constructed of a solid opaque material. 2. Width. Pedestrian gates shall not exceed five feet in width, except that gates may be any width within sideyard setbacks of at least twelve feet. E. Fence Construction and Materials. All fencing in residential districts shall conform to the following construction and material standards: 1. Wood and Vinyl Fencing. a. Except for gates, split two rail fencing, and for equestrian fencing regulated by Section 9.140.060, wood and vinyl or similar recycled fencing materials are permitted in rear or interior side yards only, and only if not visible from the street. Wood-framed fencing with a stucco 38 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 7 of 10 finish is a permissible in any location on the lot provided the color of the masonry or stucco matches or complements the adjacent wall or structure. Gates may be of wood in any location provided they comply with the standards of this section. b. All wood fencing shall be constructed of not less than a grade of construction heart or merchantable and better redwood or No. 2 and better (no holes) western red cedar, stained or painted to match or complement the adjacent wall or structure. Alternatively, if left in natural color, all wood shall be treated with a water-repellant material. c. All vinyl or similar recycled fencing material shall be constructed of an aluminum-reinforced non-reflective material that contains antistatic and UV-radiation inhibiting additives. d. Fence boards may be horizontal or vertical. Support posts shall be a minimum of nominal four inches by four inches redwood, pressure- treated lumber, tubular steel or block and installed per the Uniform Building Code. e. Split Rail Fencing. Split two rail fencing shall be allowed in the front yard or along the front property line with columns a maximum height of four feet and three feet for the top rail. All columns shall be cemented with footings. Materials for the columns shall be wood, brick, or block. The rails may be either wood or other non-wood products that have the appearance of split rail. A building permit shall be obtained prior to construction. 2. Ornamental Iron and Tubular Steel Fencing. Ornamental iron or tubular steel fencing may be used along the front or street side yards only. The iron or steel shall be painted to match or complement the adjacent wall or structure. 3. Masonry Fencing. Solid masonry fencing (i.e., block, rock, brick, with or without stucco covering) is permitted in any location on the lot provided the color of the masonry or stucco matches or complements the adjacent wall or structure. Precision concrete block shall not be used unless all exterior surfaces visible from outside the property are covered with stucco, paint, texture coating, or other comparable coating approved by the director. 4. Material Combinations. Combinations of two or more of the preceding materials may be used provided that the bottom one-half of the fence is constructed of a masonry material. Combinations incorporating wood 39 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 8 of 10 materials shall only be used for the rear and interior side yards and only when not visible from the street. 5. Other Materials. Other fence materials or combination of fence materials such as, but not limited to, corrugated metal, bamboo, and glass may be permitted in the front or street side yard by the Director in conjunction with approval of a building permit for fence construction if the permit application includes a materials sample, a site plan with proposed fence alignment, photographs of the main dwelling, and the following findings are made: a. The design of the fence, including but not limited to, the architectural style, materials, colors, architectural details, and other architectural elements is compatible with a main dwelling existing on site or in development review at time of application. b. The fence meets all screening requirements. c. The material(s) are of good and durable quality. d. The material(s) will not be detrimental to the health, safety and general welfare of the community in the area. F. Fence Landscaping and Maintenance. 1. Landscaping. The area between the back of curb and any fencing shall be landscaped, have a suitable permanent irrigation system, and be continuously maintained by the property owner. 2. Maintenance. All walls and fences shall be continuously maintained in good repair. The property owner shall be provided thirty days after receiving notice from the city to repair a wall or fence. The building official may grant an extension to such time period not to exceed sixty days. G. Prohibited Fence Materials and Construction Fences. The use of barbed wire, razor wire, chain link, or similar materials in or on fences is prohibited in all residential districts. Chain link fencing is permitted for temporary construction fences when authorized by a minor use permit issued in accordance with Section 9.210.020. Said minor use permit shall not be approved until a permit for grading, or construction, has been filed for, whichever comes first. H. Equestrian Fencing. Notwithstanding any other requirements of this section, fencing shall be regulated by the provisions of Section 9.140.060 (Equestrian overlay regulations) where the keeping of horses is permitted. I. Nonconforming Fences. Any fence which does not meet the standards of this section but which was legally established prior to the adoption of these 40 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 9 of 10 standards may be maintained provided such fence is not expanded nor its nonconformance with these standards otherwise increased. Any fence which is destroyed or damaged to the extent of more than fifty percent of its total replacement value shall not be repaired, rebuilt, or reconstructed except in conformance with these standards. (Ord. 466 § 1, 2009; Ord. 378 § 1 (Exh. A), 2002; Ord. 361 § 1 (Exh. A) (part), 2001; Ord. 325 § 1 (Exh. A) (part), 1998; Ord. 299 § 1 (part), 1997; Ord. 284 § 1 (Exhs. A, B) (part), 1996) 41 Ordinance No. 560 Amendment to Title 9 Zoning Adopted: July 18, 2017 Page 10 of 10 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 560 which was introduced at a regular meeting on the 5th day of July, 2017 and was adopted at a regular meeting held on the 18th day of July, 2017, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2015-023. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on July 19, 2017, pursuant to Council Resolution. __________________________________________ SUSAN MAYSELS, City Clerk City of La Quinta, California 42 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JUNE 30 AND JULY 7, 2017 RECOMMENDATION Approve demand registers dated June 30 and July 7, 2017. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 3,223,997.07$ Successor Agency of RDA 95,942.45$ Housing Authority 11,978.63$ 3,331,918.15$ BACKGROUND/ANALYSIS Between Council meetings, routine bills and payroll must be paid. Attachment 1 details the weekly demand registers for June 30 and July 07, 2017. Warrants Issued: 115417-115527 2,680,699.72$ 115528-115547 141,515.36$ Voids (5.30)$ Wire Transfers 297,209.45$ Payroll Tax transfers 42,139.24$ Payroll Chk 37208-37209 & Direct Deposit 170,359.68$ 3,331,918.15$ In the amounts listed above, one check was voided. Check No.108752 was voided because the check was stale dated. The check has not been re-issued. CONSENT CALENDAR ITEM NO. 7 43 The most significant expenditures on the demand register listed above are as follows: Account Name Amount Rutan & Tucker Various 62,995.14$ May - Legal Services Studio E Architects Design/Construction 90,215.85$ Wash St. Apartments Architect Services City of Desert Hot Springs Contributions 185,000.00$ Gang Task Force Funds Transfer Riverside County Sheriff Various 303,655.42$ Facilities Fee FY 16/17 Riverside County Sheriff Various 1,578,801.19$ Apr- Police Service & Adjustment Billing PurposeVendor Wire Transfers: Four wire transfers totaled $297,209.45. Of this amount, $172,295.69 was to Landmark Golf, $35,653.14 for CalPERS and $89,260.62 to PERS Health. (See Attachment 2 for a full listing). ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2. Wire Transfers 44 6/30/2017 6:06:45 PM Page 1 of 9 Demand Register City of La Quinta, CA Packet: APPKT01175 - DA 06/30/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 6,000.00Fire StationPLYMOVENT REPLACEMENT - FS#70115418AIR EXCHANGE 101-2002-60670 40.00Blood/Alcohol Testing05/31/17- BLOOD TESTING115419AMERICAN FORENSIC NURSES …101-2001-60174 171.97Janitorial06/22/17- WC JANITORIAL SUPPLIES115420AMERIPRIDE SERVICES INC 101-3008-60115 100.47Technical06/28/17- HAM RADIO INSTALLATION115421ANDERSON COMMUNICATION…101-6004-60108 261.54PM 10 - Dust Control06/12-07/09/17- PM 10 ANSWERING SERV…115422ANSAFONE CONTACT CENTERS 101-7006-60146 300.00Marketing & Tourism Promoti…06/23/17- UNITED WAY SHIRTS115423ARK CONNECTS LLC 101-3007-60461 905.00Blood/Alcohol Testing06/14/17- BLOOD TESTING115426BIO-TOX LABORATORIES 101-2001-60174 259.40Professional Services04/2017- S/T VACATION RENTAL HOTLINE115427CADENCE COMMUNICATIONS …101-6001-60103 44.80Professional Services05/2017- S/T VACATION RENTAL HOTLINE115427CADENCE COMMUNICATIONS …101-6001-60103 195.00Travel & Training10/19/16- CAL BLDG OFF TRAINING115428CALIFORNIA BUILDING OFFICI…101-6006-60320 196.05LT Care Insurance PayLONG TERM CARE115429CALPERS LONG-TERM CARE P…101-0000-20949 104.08Repair & Maintenance - EOC06/16/17- CERT TRAILER BATTERY115430CAPITAL ONE COMMERCIAL 101-2002-60671 99.70Travel & Training06/12/17- TRAFFIC CONTROL TRAINING115430CAPITAL ONE COMMERCIAL 101-1004-60320 1,216.92Special Enforcement Funds06/15/17- LQ CADET ACADEMY SUPPLIES115430CAPITAL ONE COMMERCIAL 101-2001-60175 3,983.00Professional Services04/2017- WATER QUALITY INSPECTION SE…115431CASC ENGINEERING & CONSU…101-7002-60103 3,000.00Consultants06/12/17- CC PUMP SHAFT REPAIR115434CLOUDBURST ENGINEERING, I…101-3005-60104 3,176.81Utilities - Water - Civic Center …06/27/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61202 10,244.56Utilities - Water -Community P…06/27/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61209 1,205.72PM 10 - Dust Control06/27/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-7006-60146 264.53Utilities - Water06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-2002-61200 178.82Utilties - Water06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3002-61200 189.29Utilities - Water - Civic Center …06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61202 105.70Utilities - Water -Eisenhower P…06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61203 1,612.61Utilities - Water -Fritz Burns pa…06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61204 82.90Utilities - Water -Velasco Park06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3005-61205 169.79Utilities - Water06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…101-3008-61200 916.74Materials - Irrigation & Light R…03/06/17- CCC BROKEN MAINLINE115436CONSERVE LANDCARE 101-3005-60424 25,241.48Fire Service Costs04/2017-06/2017-EMERGENCY SERVICES …115438COUNTY OF RIVERSIDE 101-2002-60139 165.68Citywide Conf Room Supplies06/20/17- CITY WIDE COFFEE SUPPLIES115439DAIOHS FIRST CHOICE SERVICES 101-1007-60403 -21.60Sales Taxes Payable06/28/17- BBS BATTERIES TAX115440DDL TRAFFIC INC.101-0000-20304 14,580.99Animal Shelter Contract Service05/2017- ANIMAL CONTROL SERVICES115441DEPARTMENT OF ANIMAL SER…101-6004-60197 183.23Fire Extinguisher Service05/18/17- FIRE EXTINGGUISHER SVC - YA…115443DESERT FIRE EXTINGUISHER CO…101-3008-60664 2.23Materials - Irrigation & Light R…06/05/17- ADAMS PARK MATERIALS115444DESERT PIPE & SUPPLY 101-3005-60424 53,848.74School Officer02/02/17-05/24/17- RESOURCE OFFICER …115445DESERT SANDS UNIFIED SCHO…101-2001-60168 7,601.09School Officer06/27/17- RESOURCE OFFICER ADJ BILLING…115445DESERT SANDS UNIFIED SCHO…101-2001-60168 622.60Advertising05/01-05/19- COMMISSION RECRUIT115446DESERT SUN PUBLISHING CO 101-1005-60450 380.60Advertising05/01-05/19- PUBLIC HEARING115446DESERT SUN PUBLISHING CO 101-6002-60450 29.63Subscriptions & Publications05/01-07/31/17- SUBSCRIPTION SERVICE115447DESERT SUN, THE 101-3002-60352 40.00Instructors06/22/17- PERSONAL TRAINER115448FARKAS, LORETTA ANN ROSE 101-3002-60107 79.00HVAC01/28/16- HVAC DIAGNOSTIC TEST115449FIRST CHOICE A/C & HEATING …101-3008-60667 79.00Fire Station10/18/16- HVAC DIAGNOSTIC TEST115449FIRST CHOICE A/C & HEATING …101-2002-60670 125.00Garnishments PayableGARNISHMENT115450FRANCHISE TAX BOARD 101-0000-20985 296.18Uniforms06/15/17- CODE UNIFORMS115453GALLS LLC 101-6004-60690 1,098.29Uniforms06/20/17- CODE UNIFORMS115453GALLS LLC 101-6004-60690 50.14Uniforms06/20/17- CODE UNIFORM115453GALLS LLC 101-6004-60690 2,677.50Map/Plan CheckingPLAN CHECK SERVICES115457HR GREEN CALIFORNIA INC 101-7002-60183 86.74Small Tools/Equipment03/31/17- WC MPR DOOR DIVIDER TOOL115458HUFCOR 101-3002-60432 1,281.20Utilities - Electricity06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-2002-61101 1,882.51Utilities - Electric - Civic Center…06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61103 1,046.74Utilities - Electric - Fritz Burns …06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61105 2,057.84Utilities - Electric - Sports Com…06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61106 14.90Utilities - Electric - Velasco Park06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61111 23.30Utilities - Electric - Eisenhower…06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61113 Attachment 1 45 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 2 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 12,264.22Utilities - Electricity06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3008-61101 1,142.24Utilities - Electricity06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-2002-61101 13.56Utilities - Electric - Monticello …06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61102 2,934.48Utilities - Electric - Community…06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61109 51.30Utilities - Electric - Adams Park06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61110 13.20Utilities - Electric - Desert Pride06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 101-3005-61114 110.10Office Supplies02/28/17- PLOTTER MAINT115460INNOVATIVE DOCUMENT SOL…101-6001-60400 58.20Special Enforcement Funds06/22/17- UNIFORM EQUIPMENT115461JOSHUA VAN GORP 101-2001-60175 643.60Technical05/22/17- ELEVATOR TESTING115463KONE INC 101-3008-60108 245.34Contract Services - Administrat…06/20/17- LEGAL SVC SB-7115464LEAGUE OF CALIFORNIA CITIES 101-1002-60101 13,100.00Developer Deposits06/29/17- RELEASE CASH SECURITY115465LENNAR COMMUNITIES INC 101-0000-22810 2,850.00Professional Services05/25/17- LAND VALUE STUDY115466LIDGARD AND ASSOCIATES, IN…101-1002-60103 925.75Prepaid Expense07/31/17- CADET ACADEMY115467LIN LINES INC 101-0000-13600 845.25Prepaid Expense07/20/17- CADET ACADEMY115467LIN LINES INC 101-0000-13600 129.00Repair & Maintenance06/21/17- DOOR REPAIR115468LOCK SHOP INC, THE 101-3008-60691 410.25Repair & Maintenance06/26/17- CITY HALL LOCKS115468LOCK SHOP INC, THE 101-3008-60691 1,638.41Postage MachineIN700 MAILING SYSTEM-CITY WIDE115469MAILFINANCE 101-1007-60661 25.20Instructors06/22/17- ZUMBA115470MISELL, STACY 101-3002-60107 -0.92Sales Taxes Payable06/15/17- CABLE MGMT SUPPLIES TAX115471MONOPRICE INC 101-0000-20304 1,835.00JanitorialFY16/17 JANITORIAL SERVICES-FACILITIES/…115472NELSEN'S JANITORIAL SERVICE 101-3008-60115 551.17JanitorialFY16/17 JANITORIAL SERVICES-FACILITIES/…115472NELSEN'S JANITORIAL SERVICE 101-3008-60115 4,397.66JanitorialFY16/17 JANITORIAL SERVICES-FACILITIES/…115472NELSEN'S JANITORIAL SERVICE 101-3008-60115 25.31Office Supplies03/24/17- OFFICE SUPPLIES115475OFFICE DEPOT 101-6001-60400 80.48Office Supplies05/11/17- BUSINESS CARDS115475OFFICE DEPOT 101-6001-60400 80.48Office Supplies05/23/17- BUSINESS CARDS115475OFFICE DEPOT 101-6001-60400 10.59Office Supplies06/14/17- FILE FOLDERS115475OFFICE DEPOT 101-1006-60400 295.09Operating Supplies06/23/17- MAIL CART115475OFFICE DEPOT 101-1007-60401 317.90Forms06/23/17- COPY PAPER115475OFFICE DEPOT 101-1007-60402 227.07Forms06/26/17- COPY PAPER115475OFFICE DEPOT 101-1007-60402 6,270.48Sales Tax Reimbursements06/29/17- 1ST QTR SALES TAX REIMB115476ONE ELEVEN LA QUINTA LLC 101-1007-60535 911.41Printing06/26/17- PORTRAIT PRINTING CERTIFICA…115479PALMS TO PINES PRINTING 101-1007-60410 964.38Operating Supplies06/26/17- CITYWIDE BADGES115479PALMS TO PINES PRINTING 101-1007-60401 -728.80Sales Taxes PayableSALES TAXES FOR ITEMS115480PARAGON PRINT SYSTEMS INC 101-0000-20304 9,057.92Special Enforcement FundsTRAFFIC TICKET MOBILE COMPUTER115480PARAGON PRINT SYSTEMS INC 101-2001-60175 320.75Fire Station06/14/17- FS#70 GATE REPAIR115481PATTON DOOR & GATE 101-2002-60670 317.67Office Supplies04/14/17- GREEN RETURN ENVELOPES115482PAUL ASSOCIATES 101-6001-60400 979.04Office Supplies04/21/17- BLANK KANT PAPER115482PAUL ASSOCIATES 101-6001-60400 1,029.48Postage Machine01/01-06/30/17- FOLDING MACHINE CON…115483PITNEY BOWES INC 101-1007-60661 114.90Printing06/07/17- FAC/FIN NAME PLATE HOLDERS115485POWERS AWARDS INC 101-1006-60410 487.58Office Supplies05/25/17- BUSINESS LICENSE DECAL115486PRINTING PLACE, THE 101-6001-60400 11,032.00ConsultantsPROFESSIONAL SERVICES115487PSOMAS INC 101-7006-60104 9,840.00Professional ServicesQUALITY CODE PUBLISHING115488QUALITY CODE PUBLISHING 101-1005-60103 575.05Travel & Training06/20-06/23/17- IIMC TRAINING REIMB115489RADEVA, MONIKA 101-1005-60320 520.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES115491RASA/ERIC NELSON 101-7002-60183 280.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES115491RASA/ERIC NELSON 101-7002-60183 350.00Map/Plan CheckingON-CALL MAP CHECKING SERVICES115491RASA/ERIC NELSON 101-7002-60183 821.92Utilities - Telephone05/2017- RCIT115492RIVERSIDE COUNTY INFORMAT…101-2001-61300 54,872.00Sheriff - Other07/01/16-06/30/17- CLETS SERVICE FY 16…115493RIVERSIDE COUNTY SHERIFF 101-2001-60176 303,655.42Sheriff - Other07/01/16-06/30/17- FACILITIES FEE115494RIVERSIDE COUNTY SHERIFF D…101-2001-60176 662.77Sheriff - Other04/25-05/24/17- MOTOR & COP GAS115495RIVERSIDE COUNTY SHERIFF D…101-2001-60176 300,307.10Sheriff Patrol07/01/16-03/29/17- BP#1 - SHERIFF PATR…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60161 1,702.56Police Overtime07/01/16-03/29/17- BP#1 - PATROL DUTY…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60162 80,420.93Target Team07/01/16-03/29/17- BP#1 - TARGET TEAM115496RIVERSIDE COUNTY SHERIFF D…101-2001-60163 30,314.43Community Services Officer07/01/16-03/29/17- BP#1 - COMM SVC O…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60164 1,748.19Special Enforcement/Humana07/01/16-03/29/17- BP#1 - SPEC ENFORC…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60165 5,846.58Gang Task Force07/01/16-03/29/17- BP#1 - GANG TASK F…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60166 5,894.70Narcotics Task Force07/01/16-03/29/17- BP#1 - NARCOTICS T…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60167 40,728.10Motor Officer07/01/16-03/29/17- BP#1 - MOTOR OFFIC…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60169 26,413.33Dedicated Sargeant07/01/16-03/29/17- BP#1 - DEDICATED S…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60170 19,912.48Dedicated Lieutenant07/01/16-03/29/17- BP#1 - DEDICATED LI…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60171 46 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 3 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 14,495.49Sheriff - Mileage07/01/16-03/29/17- BP#1 - SHERIFF MILE…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60172 618,538.30Sheriff Patrol03/30-04/26/17- SHERIFF PATROL115496RIVERSIDE COUNTY SHERIFF D…101-2001-60161 14,611.31Police Overtime03/30-04/26/17- PATROL DUTY OT115496RIVERSIDE COUNTY SHERIFF D…101-2001-60162 157,106.58Target Team03/30-04/26/17- TARGET TEAM115496RIVERSIDE COUNTY SHERIFF D…101-2001-60163 43,212.00Community Services Officer03/30-04/26/17- COMMUNITY SVC OFFIC…115496RIVERSIDE COUNTY SHERIFF D…101-2001-60164 12,316.80Gang Task Force03/30-04/26/17- GANG TASK FORCE115496RIVERSIDE COUNTY SHERIFF D…101-2001-60166 12,316.80Narcotics Task Force03/30-04/26/17- NARCOTICS TASK FORCE115496RIVERSIDE COUNTY SHERIFF D…101-2001-60167 88,015.79Motor Officer03/30-04/26/17- MOTOR OFFICER115496RIVERSIDE COUNTY SHERIFF D…101-2001-60169 31,612.21Dedicated Sargeant03/30-04/26/17- DEDICATED SARGEANT115496RIVERSIDE COUNTY SHERIFF D…101-2001-60170 20,180.80Dedicated Lieutenant03/30-04/26/17- DEDICATED LIEUTENANT115496RIVERSIDE COUNTY SHERIFF D…101-2001-60171 34,477.95Sheriff - Mileage03/30-04/26/17- SHERIFF MILEAGE115496RIVERSIDE COUNTY SHERIFF D…101-2001-60172 6,277.86Special Enforcement Funds03/30-04/26/17- SPECIAL ENFORCEMENT …115496RIVERSIDE COUNTY SHERIFF D…101-2001-60175 896.70Instructors06/22/17- TAEKWONDO115497ROJAS, MIGUEL ANGEL 101-3002-60107 27,185.96Developer Deposits780675- MCVEIGH CEQA115498RUTAN & TUCKER 101-0000-22810 5,500.00Attorney780670- RETAINER MATTER115498RUTAN & TUCKER 101-1003-60153 87.00Attorney780678- LA QUINTA GEM OF THE DESERT115498RUTAN & TUCKER 101-1003-60153 192.00Attorney780666- PERSONNEL GENERAL115498RUTAN & TUCKER 101-1003-60153 186.00Attorney780777- CODE ENFORCEMENT115498RUTAN & TUCKER 101-1003-60153 8,219.05Attorney780665- GNERAL ACCOUNT115498RUTAN & TUCKER 101-1003-60153 2,088.00Attorney780676- DUNE PALMS PRJT & RIGHT AWAY115498RUTAN & TUCKER 101-1003-60153 482.00Attorney780677- LINDA GUNNETT FPPC115498RUTAN & TUCKER 101-1003-60153 64.50Attorney780673- GENERAL IP115498RUTAN & TUCKER 101-1003-60153 2,968.50Attorney780671- SILVERROCK RESORT115498RUTAN & TUCKER 101-1003-60153 279.50Attorney780672- TELECOMMUNICATIONS115498RUTAN & TUCKER 101-1003-60153 2,832.00Attorney/Litigation780674- BARTON LITIGATION115498RUTAN & TUCKER 101-1003-60154 432.00Attorney/Litigation780667- LITIGATION GENERAL115498RUTAN & TUCKER 101-1003-60154 28.00Instructors06/22/17- WEST COAST SWING115499SHIRY, KENNETH 101-3002-60107 140.00Instructors06/22/17- FRIDAY NIGHT DANCE115500SHIRY, TERESA 101-3002-60107 430.00Sales Taxes Payable05/2017-06/15/17- SALES TAX115501SILVERROCK RESORT 101-0000-20304 131.74Repair & Maintenance06/16/17- AQMD FEE115503SOUTH COAST AIR QUALITY M…101-3008-60691 295.92Office Supplies06/16/17- YARD DRINKING WATER115505SPARKLETTS 101-7003-60400 70.27LQ Police Volunteers06/16/17- CODE DRINKING WATER115505SPARKLETTS 101-2001-60109 29.48Office Supplies03/15/17- OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-3005-60400 145.53Office Supplies03/15/17- OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-3002-60400 104.50Office Supplies04/27/17- VERTICAL MICE115506STAPLES ADVANTAGE 101-6001-60400 145.80Office Supplies05/16/17- OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-6001-60400 91.34Office Supplies05/04/17- PLOTTER INK115506STAPLES ADVANTAGE 101-6001-60400 67.41Office Supplies05/25/17- WIDE FORMAT PAPER115506STAPLES ADVANTAGE 101-6001-60400 174.92Office Supplies06/09/17- OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-6001-60400 49.91Office Supplies06/16/17- FOLDERS115506STAPLES ADVANTAGE 101-1004-60400 70.14Office Supplies06/15/17- OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-3002-60400 108.70Office Supplies06/14/17- VERTICAL MICE115506STAPLES ADVANTAGE 101-6001-60400 114.17Citywide Conf Room Supplies06/19/17- CITY WIDE PAPER CUPS115506STAPLES ADVANTAGE 101-1007-60403 800.58Office Supplies06/21/17- OFFICE SUPPLIES CODE115506STAPLES ADVANTAGE 101-6004-60400 344.36Office Supplies06/27/17- CODE OFFICE SUPPLIES115506STAPLES ADVANTAGE 101-6004-60400 89.81Administrative Citation Services01/01/2016-12/31/16- FTB OFFSETS115507STATE CONTROLLER'S OFFICE 101-6004-60111 2,012.50Attorney05/2017- LEGAL SERVICES115510STRADLING YOCCA CARLSON &…101-1003-60153 10,844.32Professional ServicesON-CALL PLANNING SERVICES115513TERRA NOVA PLANNING & RE…101-6002-60103 3,014.55Professional ServicesON-CALL PLANNING SERVICES115513TERRA NOVA PLANNING & RE…101-6002-60103 5,832.76Supplies - FieldCode Vehicles - Light Bars115514TOPS'N BARRICADES INC 101-6004-60425 172.91Special Enforcement Funds06/21/17- PAVEMENT TAPE115514TOPS'N BARRICADES INC 101-2001-60175 70.00Instructors06/22/17- SUNSET YOGA115516TRUE, ARTHUR ALLEN 101-3002-60107 47.00Pest Control06/05/17- YARD PEST CONTROL115517TRULY NOLEN INC 101-3008-60116 2,750.00Advertising06/22/17- 9 CITIES WALK SPONSOR115519UNITED WAY OF THE DESERT 101-3007-60450 222.91Garnishments PayableGARNISHMENT115520US DEPARTMENT OF EDUCATI…101-0000-20985 51.01Utilities - Telephone06/14-07/13/17- WIRELESS SERVICE115521VERIZON WIRELESS 101-2002-61300 23.80Travel & Training06/2017- TRAFFIC CONTROL TRAINING115522WALMART COMMUNITY 101-1004-60320 25.00Operating Supplies06/2017- OPERATING SUPPLIES115522WALMART COMMUNITY 101-3002-60420 226.28Utilities - Water06/16/17- CITY HALL WATER COOLERS115524WATERLOGIC USA FINANCE INC 101-3008-61200 262.50Consultants04/2017- EAP SERVICE115525WELLNESS WORKS 101-1004-60104 47 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 4 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 78.64Marketing & Tourism Promoti…06/22/17- PET CITY RACK CARDS115527XPRESS GRAPHICS 101-3007-60461 194.64Printing06/28/17- SAFETY BANNERS115527XPRESS GRAPHICS 101-6004-60410 Fund 101 - GENERAL FUND Total:2,243,177.21 Fund: 201 - GAS TAX FUND 326.23Materials06/15/17- NEW SAW BLADES115455HD SUPPLY CONSTRUCTION S…201-7003-60431 768.77Utilities - Electricity06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 201-7003-61101 62.76Traffic Control Signs06/13/17- TURN SIGN115514TOPS'N BARRICADES INC 201-7003-60429 110.11Traffic Control Signs06/20/17- PEDESTRIAN SIGN115514TOPS'N BARRICADES INC 201-7003-60429 204.89Paint/Legends06/21/17- PAINT LEGENDS115514TOPS'N BARRICADES INC 201-7003-60433 114.19Traffic Control Signs06/22/17- NO PED CROSSING SIGN115514TOPS'N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:1,586.95 Fund: 202 - LIBRARY & MUSEUM FUND 115.68Utilities - Telephone06/13-07/12/17- MUSEUM PHONE SVC115451FRONTIER COMMUNICATIONS…202-3006-61300 4,220.23Utilities - Electricity06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 202-3004-61101 1,035.10Utilities - Electricity06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 202-3006-61101 862.13Repair & Maintenance06/20/17- ELEVATOR TESTING115463KONE INC 202-3006-60691 113.07Repair & Maintenance06/27/17- LIBRARY LOCK115468LOCK SHOP INC, THE 202-3004-60691 1,995.00JanitorialFY16/17 JANITORIAL SERVICES-FACILITIES/…115472NELSEN'S JANITORIAL SERVICE 202-3004-60115 525.00JanitorialFY16/17 JANITORIAL SERVICES-FACILITIES/…115472NELSEN'S JANITORIAL SERVICE 202-3006-60115 3,139.81HVAC06/01/17- LIBRARY HVAC REPAIR115478PACIFIC WEST AIR CONDITION…202-3004-60667 4,500.00HVAC06/21/17- REPLACE VFDS LIBRARY115478PACIFIC WEST AIR CONDITION…202-3004-60667 74.00Pest Control06/02/17- LIBRARY PEST CONTROL115517TRULY NOLEN INC 202-3004-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:16,580.02 Fund: 212 - SLESF (COPS) FUND 16.06COPS Robbery Prevention07/01/16-03/29/17- BP#1 - COPS ROBBER…115496RIVERSIDE COUNTY SHERIFF D…212-0000-60178 3,170.96COPS Burglary/Theft Preventi…07/01/16-03/29/17- BP#1 - COPS BUG/TH…115496RIVERSIDE COUNTY SHERIFF D…212-0000-60179 9,163.88COPS Burglary/Theft Preventi…03/30-04/26/17- COPS BURGLARY/THEFT …115496RIVERSIDE COUNTY SHERIFF D…212-0000-60179 Fund 212 - SLESF (COPS) FUND Total:12,350.90 Fund: 215 - LIGHTING & LANDSCAPING FUND 17,098.96Utilities - Water - Medians06/26/17- WATER SERVICE115435COACHELLA VALLEY WATER DI…215-7004-61211 7,160.00Palm TreesCONSERVE - PALM TREE REMOVAL115436CONSERVE LANDCARE 215-7004-60673 332.18Technical06/21/17- IRRIGATION REPAIRS DEL REY …115436CONSERVE LANDCARE 215-7004-60189 37.32Utilities - Electric06/10-07/09/17- PHONE SERVICE115451FRONTIER COMMUNICATIONS…215-7004-61116 2,123.05Utilities - Electric06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61116 884.67Utilities - Electric - Medians06/26/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61117 367.85Utilities - Electric06/27/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61116 577.14Utilities - Electric - Medians06/27/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61117 3,178.57Utilities - Electric06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61116 1,382.26Utilities - Electric - Medians06/28/17- ELECTRICITY SERVICE115459IMPERIAL IRRIGATION DIST 215-7004-61117 54.53Materials06/08/17- IRRIGATION MATERIALS115502SMITH PIPE & SUPPLY CO 215-7004-60431 223.37Materials06/15/17- IRRIGATION MATERIALS115502SMITH PIPE & SUPPLY CO 215-7004-60431 5,167.78MaterialsSOUTHWEST BOULDER &STONE - DG & S…115504SOUTHWEST BOULDER & STO…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:38,587.68 Fund: 218 - CV VIOLENT CRIME TASK FORCE 53.64Maint.-Other Equipment05/23-06/22/17- SVC SUPPLIES115417ADVANCED IMAGING SOLUTI…218-0000-60665 175,747.66Contributions06/29/17- GTF FUNDS TRANSFER115432CITY OF DESERT HOT SPRINGS 218-0000-60480 34.98Utilities - Telephone05/12-06/11/17- CELLPHONE SVC115473NEXTEL GANG TASK FORCE 218-0000-61300 284.13Operating Expenses06/20/17- SUPPLIES REIMB115512TAPP, MICHAEL 218-0000-60420 Fund 218 - CV VIOLENT CRIME TASK FORCE Total:176,120.41 Fund: 219 - ASSET FORFEITURE 9,252.34Contributions06/29/17- GTF FUNDS TRANSFER115432CITY OF DESERT HOT SPRINGS 219-0000-60480 Fund 219 - ASSET FORFEITURE Total:9,252.34 Fund: 221 - AB 939 - CALRECYCLE FUND 983.72AB 939 Recycling Solutions06/14/17- AB 939 EDUCATION GIVEAWAY115479PALMS TO PINES PRINTING 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:983.72 48 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 5 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN 5,500.00Attorney780670- RETAINER MATTER115498RUTAN & TUCKER 237-9001-60153 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:5,500.00 Fund: 241 - HOUSING AUTHORITY 5,000.00Professional Services06/06/17- APPRAISAL SERVICES115477OVERLAND PACIFIC & CUTLER …241-9101-60103 6,978.63Attorney780669- HOUSING AUTHORITY MISC115498RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:11,978.63 Fund: 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) 226.60Design/Construction05/01-05/19- PUBLIC HEARING115446DESERT SUN PUBLISHING CO 248-9102-60185 90,215.85Design/ConstructionWashington St Apts Rehab Prj115511STUDIO E ARCHITECTS 248-9102-60185 Fund 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014) Total:90,442.45 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 13,415.76DesignSRR PHASE II INFRASTRUCTURE PRJ 20141…115424BAKER, MICHAEL INTERNATIO…401-0000-60185 19,713.00DesignDUNE PALMS WIDENING PRJ 091004-D115425BENGAL ENGINEERING INC 401-0000-60185 5,182.56DesignDUNE PALMS BRIDGE LOW WATER CROSS…115425BENGAL ENGINEERING INC 401-0000-60185 50.00Design06/29/17- NOTICE EXEMPTION FEE 2015-…115437COUNTY OF RIVERSIDE 401-0000-60185 2,349.00Construction06/28/17- BBS BATTERIES115440DDL TRAFFIC INC.401-0000-60188 1,265.00Construction05/01-05/19- INVITATINO TO BID PJT #20…115446DESERT SUN PUBLISHING CO 401-0000-60188 920.90DesignN LQ TURF CONVERSION PRJ201603-D115456HERMANN DESIGN GROUP INC 401-0000-60185 720.00DesignN LQ TURF CONVERSION PRJ201603-D115456HERMANN DESIGN GROUP INC 401-0000-60185 178.13Construction06/20/17- SERVICE LATCH115462JTB SUPPLY CO., INC.401-0000-60188 240.74Construction06/13/17- FB PARK POSTERS115484PLANIT REPROGRAPHICS SYST…401-0000-60188 303.80Construction06/14/17- FB PARK TENNIS/PICKLEBALL C…115484PLANIT REPROGRAPHICS SYST…401-0000-60188 50.00Construction06/17/17- ELECTRICAL TOOLS115523WALTERS WHOLESALE ELECTR…401-0000-60188 42.03Construction06/08/17- ELECTRICAL SUPPLIES115523WALTERS WHOLESALE ELECTR…401-0000-60188 160.12Construction06/08/17- 500FT OF WIRE115523WALTERS WHOLESALE ELECTR…401-0000-60188 3,090.88Construction06/28/17- SPARE APS UNIT115526WESTERN PACIFIC SIGNAL LLC 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:47,681.92 Fund: 501 - FACILITY & FLEET REPLACEMENT 100.00Vehicle Repair & Maintenance06/14/7- TOWING FEE115433CLASSIC AUTO TRANSPORT 501-0000-60676 724.52Fire Extinguisher Service05/18/17- FIRE EXTINGUISHER SVC - PUB…115443DESERT FIRE EXTINGUISHER CO…501-0000-60664 544.00Car Washes06/26/17- CAR WASHES115490RAN AUTO DETAIL 501-0000-60148 20.00Vehicle Repair & Maintenance06/23/17- TRUCK #67 BRAKES SERVICE115508STONE'S, CAM AUTOMOTIVE I…501-0000-60676 8,276.90Machinery & EquipmentJohn Deere TX Turf purchase115509STOTZ EQUIPMENT 501-0000-80100 1,249.56Fuel & Oil06/01-06/15/17- UNLEAD/DIESEL FUEL115515TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:10,914.98 Fund: 502 - INFORMATION TECHNOLOGY 120.00Technical06/20/17- COUNCIL MTG VIDEO115442DESERT C.A.M INC 502-0000-60108 91.98Technical06/10-07/09/17- CITY HALL INTERNET115452FRONTIER-INTERNET 502-0000-60108 6,735.21Copiers03/01-05/31/17- CONTRACT CHARGES115460INNOVATIVE DOCUMENT SOL…502-0000-60662 66.48Machinery & Equipment06/15/17- CABLE MGMT SUPPLIES115471MONOPRICE INC 502-0000-80100 138.00Software Licenses05/31/17- SECURE SIGNATURE115518TYLER TECHNOLOGIES 502-0000-60301 44.38Technical07/05/17- LQPD WIRELESS115521VERIZON WIRELESS 502-0000-60108 1,597.81Technical06/14-07/13/17- WIRELESS SERVICE115521VERIZON WIRELESS 502-0000-60108 296.31Operating Supplies06/23/17- CAT 6 CABLE115523WALTERS WHOLESALE ELECTR…502-0000-60420 Fund 502 - INFORMATION TECHNOLOGY Total:9,090.17 Fund: 503 - PARK EQUIP & FACILITY FND 6,451.00ParksFritz Burns park - New Doors115474NORMAN'S DOORS 503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FND Total:6,451.00 Fund: 601 - SILVERROCK RESORT 1.34Bank Fees05/31/17- SRR ARMORED SVC115454GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:1.34 Grand Total:2,680,699.72 49 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 6 of 9 Fund Summary Fund Expense Amount 101 - GENERAL FUND 2,243,177.21 201 - GAS TAX FUND 1,586.95 202 - LIBRARY & MUSEUM FUND 16,580.02 212 - SLESF (COPS) FUND 12,350.90 215 - LIGHTING & LANDSCAPING FUND 38,587.68 218 - CV VIOLENT CRIME TASK FORCE 176,120.41 219 - ASSET FORFEITURE 9,252.34 221 - AB 939 - CALRECYCLE FUND 983.72 237 - SUCCESSOR AGCY PA 1 ADMIN 5,500.00 241 - HOUSING AUTHORITY 11,978.63 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)90,442.45 401 - CAPITAL IMPROVEMENT PROGRAMS 47,681.92 501 - FACILITY & FLEET REPLACEMENT 10,914.98 502 - INFORMATION TECHNOLOGY 9,090.17 503 - PARK EQUIP & FACILITY FND 6,451.00 601 - SILVERROCK RESORT 1.34 Grand Total:2,680,699.72 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 1,771.00 101-0000-20304 Sales Taxes Payable -321.32 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20985 Garnishments Payable 347.91 101-0000-22810 Developer Deposits 40,285.96 101-1002-60101 Contract Services - Admini…245.34 101-1002-60103 Professional Services 2,850.00 101-1003-60153 Attorney 22,079.05 101-1003-60154 Attorney/Litigation 3,264.00 101-1004-60104 Consultants 262.50 101-1004-60320 Travel & Training 123.50 101-1004-60400 Office Supplies 49.91 101-1005-60103 Professional Services 9,840.00 101-1005-60320 Travel & Training 575.05 101-1005-60450 Advertising 622.60 101-1006-60400 Office Supplies 10.59 101-1006-60410 Printing 114.90 101-1007-60401 Operating Supplies 1,259.47 101-1007-60402 Forms 544.97 101-1007-60403 Citywide Conf Room Suppl…279.85 101-1007-60410 Printing 911.41 101-1007-60535 Sales Tax Reimbursements 6,270.48 101-1007-60661 Postage Machine 2,667.89 101-2001-60109 LQ Police Volunteers 70.27 101-2001-60161 Sheriff Patrol 918,845.40 101-2001-60162 Police Overtime 16,313.87 101-2001-60163 Target Team 237,527.51 101-2001-60164 Community Services Offic…73,526.43 101-2001-60165 Special Enforcement/Hu…1,748.19 101-2001-60166 Gang Task Force 18,163.38 101-2001-60167 Narcotics Task Force 18,211.50 101-2001-60168 School Officer 61,449.83 101-2001-60169 Motor Officer 128,743.89 101-2001-60170 Dedicated Sargeant 58,025.54 101-2001-60171 Dedicated Lieutenant 40,093.28 101-2001-60172 Sheriff - Mileage 48,973.44 101-2001-60174 Blood/Alcohol Testing 945.00 101-2001-60175 Special Enforcement Funds 16,783.81 101-2001-60176 Sheriff - Other 359,190.19 50 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 7 of 9 Account Summary Account Number Account Name Expense Amount 101-2001-61300 Utilities - Telephone 821.92 101-2002-60139 Fire Service Costs 25,241.48 101-2002-60670 Fire Station 6,399.75 101-2002-60671 Repair & Maintenance - E…104.08 101-2002-61101 Utilities - Electricity 2,423.44 101-2002-61200 Utilities - Water 264.53 101-2002-61300 Utilities - Telephone 51.01 101-3002-60107 Instructors 1,199.90 101-3002-60352 Subscriptions & Publicati…29.63 101-3002-60400 Office Supplies 215.67 101-3002-60420 Operating Supplies 25.00 101-3002-60432 Small Tools/Equipment 86.74 101-3002-61200 Utilties - Water 178.82 101-3005-60104 Consultants 3,000.00 101-3005-60400 Office Supplies 29.48 101-3005-60424 Materials - Irrigation & Li…918.97 101-3005-61102 Utilities - Electric - Montic…13.56 101-3005-61103 Utilities - Electric - Civic C…1,882.51 101-3005-61105 Utilities - Electric - Fritz Bu…1,046.74 101-3005-61106 Utilities - Electric - Sports …2,057.84 101-3005-61109 Utilities - Electric - Comm…2,934.48 101-3005-61110 Utilities - Electric - Adams…51.30 101-3005-61111 Utilities - Electric - Velasco…14.90 101-3005-61113 Utilities - Electric - Eisenh…23.30 101-3005-61114 Utilities - Electric - Desert …13.20 101-3005-61202 Utilities - Water - Civic Ce…3,366.10 101-3005-61203 Utilities - Water -Eisenho…105.70 101-3005-61204 Utilities - Water -Fritz Bur…1,612.61 101-3005-61205 Utilities - Water -Velasco …82.90 101-3005-61209 Utilities - Water -Commun…10,244.56 101-3007-60450 Advertising 2,750.00 101-3007-60461 Marketing & Tourism Pro…378.64 101-3008-60108 Technical 643.60 101-3008-60115 Janitorial 6,955.80 101-3008-60116 Pest Control 47.00 101-3008-60664 Fire Extinguisher Service 183.23 101-3008-60667 HVAC 79.00 101-3008-60691 Repair & Maintenance 670.99 101-3008-61101 Utilities - Electricity 12,264.22 101-3008-61200 Utilities - Water 396.07 101-6001-60103 Professional Services 304.20 101-6001-60400 Office Supplies 2,773.33 101-6002-60103 Professional Services 13,858.87 101-6002-60450 Advertising 380.60 101-6004-60108 Technical 100.47 101-6004-60111 Administrative Citation Se…89.81 101-6004-60197 Animal Shelter Contract S…14,580.99 101-6004-60400 Office Supplies 1,144.94 101-6004-60410 Printing 194.64 101-6004-60425 Supplies - Field 5,832.76 101-6004-60690 Uniforms 1,444.61 101-6006-60320 Travel & Training 195.00 101-7002-60103 Professional Services 3,983.00 101-7002-60183 Map/Plan Checking 3,827.50 101-7003-60400 Office Supplies 295.92 101-7006-60104 Consultants 11,032.00 101-7006-60146 PM 10 - Dust Control 1,467.26 201-7003-60429 Traffic Control Signs 287.06 51 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 8 of 9 Account Summary Account Number Account Name Expense Amount 201-7003-60431 Materials 326.23 201-7003-60433 Paint/Legends 204.89 201-7003-61101 Utilities - Electricity 768.77 202-3004-60115 Janitorial 1,995.00 202-3004-60116 Pest Control 74.00 202-3004-60667 HVAC 7,639.81 202-3004-60691 Repair & Maintenance 113.07 202-3004-61101 Utilities - Electricity 4,220.23 202-3006-60115 Janitorial 525.00 202-3006-60691 Repair & Maintenance 862.13 202-3006-61101 Utilities - Electricity 1,035.10 202-3006-61300 Utilities - Telephone 115.68 212-0000-60178 COPS Robbery Prevention 16.06 212-0000-60179 COPS Burglary/Theft Prev…12,334.84 215-7004-60189 Technical 332.18 215-7004-60431 Materials 5,445.68 215-7004-60673 Palm Trees 7,160.00 215-7004-61116 Utilities - Electric 5,706.79 215-7004-61117 Utilities - Electric - Media…2,844.07 215-7004-61211 Utilities - Water - Medians 17,098.96 218-0000-60420 Operating Expenses 284.13 218-0000-60480 Contributions 175,747.66 218-0000-60665 Maint.-Other Equipment 53.64 218-0000-61300 Utilities - Telephone 34.98 219-0000-60480 Contributions 9,252.34 221-0000-60127 AB 939 Recycling Solutions 983.72 237-9001-60153 Attorney 5,500.00 241-9101-60103 Professional Services 5,000.00 241-9101-60153 Attorney 6,978.63 248-9102-60185 Design/Construction 90,442.45 401-0000-60185 Design 40,002.22 401-0000-60188 Construction 7,679.70 501-0000-60148 Car Washes 544.00 501-0000-60664 Fire Extinguisher Service 724.52 501-0000-60674 Fuel & Oil 1,249.56 501-0000-60676 Vehicle Repair & Mainten…120.00 501-0000-80100 Machinery & Equipment 8,276.90 502-0000-60108 Technical 1,854.17 502-0000-60301 Software Licenses 138.00 502-0000-60420 Operating Supplies 296.31 502-0000-60662 Copiers 6,735.21 502-0000-80100 Machinery & Equipment 66.48 503-0000-71060 Parks 6,451.00 601-0000-60455 Bank Fees 1.34 Grand Total:2,680,699.72 Project Account Summary Project Account Key Expense Amount **None**2,502,289.39 091004D 19,713.00 111205D 5,182.56 14-008E 13,100.00 141517D 13,415.76 151602D 50.00 16-013E 27,185.96 1617PMPCT 1,265.00 1617TMICT 5,870.16 201603D 1,640.90 52 Demand Register Packet: APPKT01175 - DA 06/30/17 6/30/2017 6:06:45 PM Page 9 of 9 Project Account Summary Project Account Key Expense Amount 201604CT 544.54 999901D 90,442.45 Grand Total:2,680,699.72 53 7/10/2017 10:46:46 AM Page 1 of 2 Demand Register City of La Quinta, CA Packet: APPKT01179 - JD 7/7/17 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 675.00Marketing & Tourism Promoti…BREW IN LQ 2017 GRAPHIC DESIGN115528ARK CONNECTS LLC 101-3007-60461 350.00Travel & Training10/31/17- PERS CONFERENCE115529CALPERS EDUCATIONAL FOR…101-1006-60320 25.00Travel & Training07/26/17-REGULATIONS FOR INSPECTORS…115530CITRUS BELT CHAPTER ICC 101-7006-60320 25.00Travel & Training07/26/17-REGULATIONS FOR INSPECTORS…115530CITRUS BELT CHAPTER ICC 101-7006-60320 793.50Plan ChecksBUILDING PLAN REVIEW & INSPECTION S…115533ESGIL CORPORATION 101-6003-60118 3,500.00Contract Services - Administrat…07/2017- LOBBY SERVICES115534GONSALVES, JOE A & SON 101-1002-60101 395.00Lot Cleaning6/28/17- LOT CLEARING-ABATEMENT115535HERNANDEZ, ADAN 101-6004-60120 960.00Landscape Improvements6/30/17- IRRIGATION AT CH-TAMPICO SIDE115536KIRKPATRICK LANDSCAPING S…101-3005-60113 325.00Tree Maintenance6/30/17-36" TREE FOR VELASCO PARK115536KIRKPATRICK LANDSCAPING S…101-3005-60557 4,500.00Membership Dues07/1-6/30/18- ERC MEMBERSHIP115537LIEBERT CASSIDY WHITMORE 101-1004-60351 7,866.25Professional ServicesREVISION OF CITY'S PERSONNEL POLICY115538MUNICIPAL RESOURCES GROU…101-1004-60103 1,075.20Temporary Agency Services06/16/17- TEMP PERMIT TECH115539OFFICE TEAM 101-6006-60125 1,075.20Temporary Agency Services06/23/17- TEMP PERMIT TECH115539OFFICE TEAM 101-6006-60125 665.39Marketing & Tourism Promoti…BREW IN LQ PROMO-COASTERS115540PALMS TO PINES PRINTING 101-3007-60461 545.48Marketing & Tourism Promoti…BREW IN LQ PROMO- KOOZIES115540PALMS TO PINES PRINTING 101-3007-60461 199.00Travel & Training06/23/17- 12 MONTH TRAINING MEMBER…115542PRYOR SEMINARS, FRED 101-1006-60320 1,475.00Fritz Burns Park07/2017- FB POOL SVC CHARGES115543SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Park05/26/17- CL TABLETS FOR FB POOL115543SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Park06/03/17- CL TABLETS FB POOL115543SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Park06/16/17- CL TABLETS FB POOL115543SHARK POOLS INC 101-3005-60184 407.50Fritz Burns Park06/23/17- CL TABLETS FB POOL115543SHARK POOLS INC 101-3005-60184 295.00LQ Park Building/WF07/2017- LQ PARK WF MONTHLY CHARGES115543SHARK POOLS INC 101-3005-60554 112.00LQ Park Building/WF06/12/17- CL TABLETS LQ PARK WF115543SHARK POOLS INC 101-3005-60554 299.00Travel & Training5/4/17- COMMUNICATING W/DIPLOMACY…115544SKILL PATH SEMINARS 101-6006-60320 87.95Utilities - Cable06/24-07/23/17- FS #93115546TIME WARNER CABLE 101-2002-61400 4,525.00Plan ChecksBUILDING PLAN REVIEW SVCS115547YOUNG ENGINEERING SVC 101-6003-60118 Fund 101 - GENERAL FUND Total:31,398.97 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 23,245.45Construction07/5/17- MILES AVE MEDIAN LANDSCAPE …115532COACHELLA VALLEY WATER DI…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:23,245.45 Fund: 502 - INFORMATION TECHNOLOGY 9,900.00Software Licenses07/1-6/30/18- LONG RANGE FINANCIAL P…115541PFM SOULUTIONS LLC 502-0000-60301 42,500.00Software Licenses06/1-05/31/18- SOFTWARE ANN'L MAINT115545SUNGARD PUBLIC SECTOR INC,502-0000-60301 126.10Utilities - Cable07/1-07/31/17- CH CABLE115546TIME WARNER CABLE 502-0000-61400 8.83Utilities - Cable06/20-07/19/17- WC CABLE115546TIME WARNER CABLE 502-0000-61400 238.99Utilities - Cable06/24-07/23/17- CABLE115546TIME WARNER CABLE 502-0000-61400 Fund 502 - INFORMATION TECHNOLOGY Total:52,773.92 Fund: 601 - SILVERROCK RESORT 34,097.02MaintenanceFY 16/17- CVWD CANAL WATER ASSESSM…115531COACHELLA VALLEY WATER DI…601-0000-60203 Fund 601 - SILVERROCK RESORT Total:34,097.02 Grand Total:141,515.36 54 Demand Register Packet: APPKT01179 - JD 7/7/17 7/10/2017 10:46:46 AM Page 2 of 2 Fund Summary Fund Expense Amount 101 - GENERAL FUND 31,398.97 401 - CAPITAL IMPROVEMENT PROGRAMS 23,245.45 502 - INFORMATION TECHNOLOGY 52,773.92 601 - SILVERROCK RESORT 34,097.02 Grand Total:141,515.36 Account Summary Account Number Account Name Expense Amount 101-1002-60101 Contract Services - Admini…3,500.00 101-1004-60103 Professional Services 7,866.25 101-1004-60351 Membership Dues 4,500.00 101-1006-60320 Travel & Training 549.00 101-2002-61400 Utilities - Cable 87.95 101-3005-60113 Landscape Improvements 960.00 101-3005-60184 Fritz Burns Park 3,105.00 101-3005-60554 LQ Park Building/WF 407.00 101-3005-60557 Tree Maintenance 325.00 101-3007-60461 Marketing & Tourism Pro…1,885.87 101-6003-60118 Plan Checks 5,318.50 101-6004-60120 Lot Cleaning 395.00 101-6006-60125 Temporary Agency Servic…2,150.40 101-6006-60320 Travel & Training 299.00 101-7006-60320 Travel & Training 50.00 401-0000-60188 Construction 23,245.45 502-0000-60301 Software Licenses 52,400.00 502-0000-61400 Utilities - Cable 373.92 601-0000-60203 Maintenance 34,097.02 Grand Total:141,515.36 Project Account Summary Project Account Key Expense Amount **None**118,269.91 151602CT 23,245.45 Grand Total:141,515.36 55 7/10/2017 11:14:41 AM Page 1 of 2 Payment Reversal Register City of La Quinta, CA APPKT01162 - DA 06/27/17 Canceled Payables Vendor Set:01 - Vendor Set 01 Bank:APBNK - APBNK 08023 Vendor Number DAHLQUIST, CECILE Total Vendor Amount -5.30 Vendor Name Check 108752 04/04/2017 -5.3010/23/2015 04/04/2017 Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount Payable Number:Description Payable AmountDue DatePayable Date R10034-R 10/23/2015REFUND TOT OVERPAYMENT 5.3010/15/2015 56 Payment Reversal Register Packet: APPKT01162 - DA 06/27/17 7/10/2017 11:14:41 AM Page 2 of 2 Bank Code Summary Canceled Payables Payables Left To Pay AgainBank Code Total APBNK -5.30 0.00 -5.30 -5.30 0.00Report Total:-5.30 57 58 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: APPROVE PILLARS OF THE COMMUNITY NOMINATIONS RECOMMENDATION Approve the Pillars of the Community nomination as recommended by the Community Services Commission. EXECUTIVE SUMMARY •At the March 18, 2014 meeting, Council directed staff to redesign the Pillars of the Community nomination process. •At the July 10, 2017 meeting, the Community Services Commission (Commission) unanimously recommended approval of this year’s nominations. •The Pillars of the Community event is scheduled for September 12, 2017. FISCAL IMPACT The total cost for the plaque is $200 and funds are available in the Community Resources Special Events budget (101-3003-60149). BACKGROUND/ANALYSIS In 2014, Council directed staff to rework the Pillars of the Community nomination criteria to include more biographical information, omit the 25 signatures requirement, and present nominations to the Commission for review and recommendation. Nominee criteria also includes: 1) City residency for a minimum of three years, 2) significant contribution to development of the City, 3) recognition for contribution efforts. Community members submitted one nomination for consideration; the chart below summarizes their nomination information (Attachments 1): BUSINESS SESSION ITEM NO. 1 59 Name Resident since Contributions to the community Doriel Wyler 2011 She is the La Quinta business owner of Egg Cafe; Volunteer & Donator for Senior Pay it Forward; 300 community service hours at the Wellness Center; Alternate for LQ advisory board for city budget; CNA-core neighborhood Association; Boys & Girls club Christmas breakfast donator/volunteer. The Council will also recognize the City’s prior year Senior Inspiration Award recipient as a Pillar of the Community. Linda Williams is La Quinta’s 2017 Senior Inspiration Award recipient and will also be honored at the Pillars of the Community program. ALTERNATIVES The Council could not approve the recommendation and direct staff to seek additional nominees. Prepared by: Jaime Torres, Management Assistant Approved by: Chris Escobedo, Director of Community Resources Attachments: 1.Doriel Wyler Nomination application 60 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: AWARD PROFESSIONAL SERVICES AGREEMENT TO HENSON CONSULTING GROUP FOR EMPLOYEE LEADERSHIP DEVELOPMENT AND TRAINING PROGRAMS RECOMMENDATION Award a professional services agreement to Henson Consulting Group for employee leadership development and training programs; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY •In recent years, the City has invested in several initiatives and training aimed at creating a high performance organization to enhance services delivered to the public. •On March 17, 2017, staff issued a request for proposal (RFP) for leadership development and training services - twelve responses were received. •After extensive review and interviews, the Selection Committee (Committee) recommended Henson Consulting Group based on their qualifications and strategies proposed that best align with the City’s vision. FISCAL IMPACT The fiscal cost will not exceed $49,775. Professional services are budgeted in the Human Resources Account 101-1004-60103. BACKGROUND/ANALYSIS The purpose of this RFP was to find a partner to continue creating and delivering programs designed to grow City staff and provide better services. The City also has several programs in place aimed at developing employees and training advanced skills. These include the bi-annual Leadership, Investment, and Knowledge Sharing (LInKS) program, the annual La Quinta Academy, coaching, mentorship programs, and team facilitation. These programs are a key strategy in attracting, retaining, and engaging employees. Part of this strategy includes succession planning and providing the resources for developing employees to meet the challenges of future leadership in the organization. BUSINESS SESSION ITEM NO. 2 61 The Committee included the Community Resources Director and both Human Resources Analysts. They reviewed and rated the top four proposals based on scope and total cost. In May, the Committee conducted interviews of the top two consultants. Based upon the firm’s qualifications, personnel, scope of work, hourly rates, and total engagement cost, the Committee recommends that Council award the agreement to Henson Consulting Group. The one-year agreement with option to extend for four additional years will include the following services: Support the La Quinta Academy while this program is transitioned in-house Design and deliver eight modules for the La Quinta Academy 2.0 program Set-up, analyze, and implement a Leadership Culture Survey General coaching services. ALTERNATIVES Council may elect not to approve the agreement and re-issue a RFP for these services. Prepared by: Angela Scott, Human Resources Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Professional Services Agreement for Leadership Development and Training Programs 62 Last revised April 2015 PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Henson Consulting Group (“Consultant”). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Leadership Development and Training Programs for Fiscal Year 2017/18, as specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference (the “Services”). Consultant represents and warrants that Consultant is a provider of first-class services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Consultant shall be responsible for all subcontractors’ compliance with this Section. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how 63 Last revised April 2015 -2- the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Standard of Care. Consultant acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant’s work will be held to a heightened standard of quality. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of quality as set forth in this Agreement. Consultant shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Consultant, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any Additional Services without compensation. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Consultant. It is expressly understood by Consultant that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforeceable. Failure of Consultant to secure the Contract Officer’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit “D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special 64 Last revised April 2015 -3- Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit “B” (the “Schedule of Compensation”) in a total amount not to exceed Forty-Nine Thousand Seven Hundred Seventy-Five Dollars ($49,775.00) (the “Contract Sum”), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City; Consultant shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2.2 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Subject to retention pursuant to Section 8.3, City will pay Consultant for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer pursuant to Section 1.6 of this Agreement shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council. Under no circumstances shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 65 Last revised April 2015 -4- 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and Exhibit C, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.8 or 8.9 of this Agreement, the term of this agreement shall commence on July 1,2017 and terminate on June 30, 2018 (“Initial Term”). This Agreement may be extended for four additional year(s) upon mutual agreement by both parties (“Extended Term”). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: Cynthia L. Henson, CEO E-mail: cindy@hensonconsultinggroup.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the 66 Last revised April 2015 -5- foregoing Principals may not be changed by Consultant and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer” shall be Chris Escobedo or such other person as may be designated in writing by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions, that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Consultant, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting by Consultant without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Consultant of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Consultant shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other 67 Last revised April 2015 -6- City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers’ compensation laws regarding Consultant and Consultant’s employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Consultant represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Consultant represents that the Services required herein will be performed by Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Consultant shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in Exhibit E (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contractor shall provide certificates of Insurance to Agency as evidence of the insurance coverage required herein, along with all required endorsements, Insurance certificates and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 68 Last revised April 2015 -7- 6.0 INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in Exhibit F (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Consultant shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the Books and Records may be given to City, and access shall be provided by Consultant’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, 69 Last revised April 2015 -8- models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the expiration or termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Consultant will be at City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, revise, or assignment. Consultant may retain copies of such Documents and Materials for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.4 Licensing of Intellectual Property. This Agreement creates a non- exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Consultant shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all of the Documents and Materials. Consultant makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Consultant or provided to Consultant by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.5 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 70 Last revised April 2015 -9- 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. During the period of time that Consultant is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non- defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 71 Last revised April 2015 -10- 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.9 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 72 Last revised April 2015 -11- 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of the Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. 73 Last revised April 2015 -12- To City: To Consultant: CITY OF LA QUINTA HENSON CONSULTING GROUP Attention: Chris Escobedo Attention: Cindy Henson 78-495 Calle Tampico 555 Front Street, Suite 702 La Quinta, CA 92253 San Diego, CA 92101 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Consultant offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become 74 Last revised April 2015 -13- effective at the time City renders final payment to Consultant without further acknowledgment of the parties. 10.9 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONSULTANT: a California municipal corporation By: FRANK J. SPEVACEK, City Manager Cynthia L. Henson CEO Dated: Dated: ATTEST: SUSAN MAYSELS, City Clerk La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 75 Last revised April 2015 EXHIBIT A Page 1 of 1 Exhibit A Scope of Services 1. Services to be Provided: Henson Consulting shall provide Leadership Development and Training Programs as follows: Leadership Development & Training Programs Consultant Admin TOTALS # Scope of Work Activities & Tasks Hours Hours 1.1 Support 2017 La Quinta Academy Transition to HR (4 hrs/mo) 20 Prepare & Facilitate 3 Modules 15 Post Assessment Analysis 2 1.1 Design & Deliver La Quinta Academy 2.0 Plan & Design w/HR & City Manager 4 Develop 8 Modules 50 14 Deliver 8 Modules 32 1.3 Leadership Culture Survey Design & Development Team Set-up / Email Survey / Compile Report - D&D 24 Analyze Reports with CM & HR - D&D 2 Action Planning 3 Remaining 3 Departments Set-up / Email Survey / Compile Reports 612 Analyze Reports with Exec Team 6 Action Planning 9 3.0 General Coaching - 6 hrs/mo 72 Annual Community Workshop 16 Total Hours 239 30 Billable Rates $175.00 $70.00 Total Hourly Fees $41,825.00 $2,100.00 $43,925.00 Leadership Circle Profiles 14 @ $275 ea. $ 3,850.00 Leadership Culture Survey $ 2,000.00 TOTAL FEE ESTIMATE $49,775.00 76 Last revised April 2015 EXHIBIT B Page 1 of 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Forty-Nine thousand, Seven Hundred Seventy-Five Dollars ($49,775.00) (“Contract Sum”). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultant’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of this Agreement. 77 Last revised April 2015 EXHIBIT C Page 1 of 1 Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit A of this Agreement from July 1, 2017 through June 30, 2018. 78 Last revised April 2015 EXHIBIT D Page 1 of 1 Exhibit D Special Requirements None. 79 Last revised April 2015 EXHIBIT E Page 1 of 5 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $500,000 (per accident) Errors and Omissions Liability $500,000 (per claim and aggregate) Workers’ Compensation Delcaration of Sole Proprietor (per statutory requirements) Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry automobile liability insurance of $500,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. 80 Last revised April 2015 EXHIBIT E Page 2 of 5 Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $500,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall provide a Workers’ Compensation Delcaration of Sole Proprietor per statutory requirements. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 81 Last revised April 2015 EXHIBIT E Page 3 of 5 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to 82 Last revised April 2015 EXHIBIT E Page 4 of 5 apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other 83 Last revised April 2015 EXHIBIT E Page 5 of 5 policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 84 Last revised April 2015 EXHIBIT F Page 1 of 2 Exhibit F Indemnification F.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees, or subcontractors of Consultant. F.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional 85 Last revised April 2015 EXHIBIT F Page 2 of 2 obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. 86 City of La Quinta CITY COUNCIL MEETING: July 18, 2017 STAFF REPORT AGENDA TITLE: DISCUSS TRANSPORTATION DEVELOPMENT IMPACT FEE REIMBURSEMENT AGREEMENT REPAYMENT RANKING CRITERIA RECOMMENDATION Discuss Transportation Development Impact Fee reimbursement agreements. EXECUTIVE SUMMARY •Council has approved nine Development Impact Fee (DIF) Reimbursement Agreements since 2006 totaling $5.7 million. •Council has allocated $400,000 per year in the Capital Improvement Program (CIP) to reimburse developers with agreements. •The proposed criteria considers the amount paid, definable transportation need, roadway classification and the agreement length. FISCAL IMPACT There is no fiscal impact for this item. However, the final repayment criteria will be used to prioritize the repayment of the DIF reimbursement agreements at a rate of $400,000 per year, as approved in the Budget. BACKGROUND/ANALYSIS The City’s Transportation DIF identifies transportation infrastructure improvements that address citywide transportation needs. The Transportation DIF also outlines a development impact fee schedule wherein the City receives funds to construct these improvements. These impact fees can only fund improvements that do not exist and are not constructed by developers as a condition of project approval. The Transportation DIF assumes developers will be directly responsible for constructing the outside travel lane, curb and gutter, sidewalk and parkway landscaping fronting their projects; the City’s responsibility is to construct median landscaping and center travel lanes (Impact Fee Improvements) with Transportation DIF funds. From time to time, a developer either volunteers or is requested to construct Impact Fee Improvements, when they are not a City priority at the time of development. When this occurs, the City and developer enter into a reimbursement agreement that obligates the City to reimburse the developer for Impact Fee Improvements. However, STUDY SESSION ITEM NO. 1 87 the reimbursement agreements do not specify a time certain schedule to compensate the developer. Since 2006, the City has eleven reimbursement agreements with nine entities totaling $5,708,654 (Attachment 1); nine are for median landscaping and two for median landscaping and street improvements. When the Council considered the 2017/18 Capital Improvement Budget, they directed staff to develop criteria and a schedule to retire this obligation. The schedules below present a point system by which staff could rank the improvements contained in the reimbursement agreements and develop a repayment schedule. The criteria allows for a maximum of 24 points. Attachment 2 is a sample of how the prioritization criteria would be applied to two hypothetical projects. PTS DIF AMOUNT PAID BY DEVELOPER PTS *1 DEFINABLE TRANSPORATION NEED 0 $0.00 to $100,000 0 Landscape Only 1 $101,000 to $300,000 2 Installed ½ Median Curb 2 $301,000 to $500,000 4 Installed Full Median Curb & Median Landscape 3 $451,000, to $650,000 6 Improved One Lane of Travel & Installed Median 4 $651,000 to $850,000 8 Improved Two Lanes of Travel & Installed Median 5 Over $851,000 10 Improved Roadway to Ultimate GP Configuration PTS ROADWAY CLASSIFICATION PTS *2 AGREEMENT LONGEVITY 1 Secondary/Modified Secondary 0 1 Year or Less 2 Primary Arterial (A or B) 1 Over 1 Year but Less than 3 3 Major Arterial/Augmented Major 2 Over 3 Years but Less than 5 4 Bridge Improvement 3 Over 5 Years but Less than 7 4 Over 7 Years but Less than 9 5 Over 10 Years Staff wishes to discuss this criteria and its application at the Study Session. With Council direction, staff will then apply this to specific reimbursement agreements and schedule a Business Session for the Council to consider a reimbursement schedule and payments. ALTERNATIVES Council could select different criteria such as “First-in, First-out.” Prepared by: Edward J. Wimmer, P.E., Principal Engineer Approved by: Frank J. Spevacek, City Manager Attachments: 1. Summary - Approved Developer Reimbursement Agreements 2. Sample - Prioritization Criteria Project Application *1 Definable Transportation Need - only count if improvements are over and above what is normally required; criterion weighted by a factor of 2. *2 In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order. 88 ATTACHMENT 1 DEVELOPER AGREEMENT DATE CIP PROJECT DESCRIPTION NTE AMOUNT T.D. Desert Development LLP 12-Oct-06 Tract 29283 (Ave 50 Median IS Landscape (Park Ave to Orchard))$239,000 ND La Quinta Partners, LLC 4-Dec-07 Tract 29894 (Ave 52 Median IS Landscape (Canal to 1/2 Mile E of Madison))$1,344,690 East of Madison, LLC 4-Dec-07 Madison Club Tract 33076 (Ave 52 Street/Raised LS Median (Mad to 1/2 Mile E of Mad)) $669,920 Toll Brother's Inc. (Part 1)6-Feb-08 Tract 30357 (Ave 50 S-side 1/2 Median & Median LS (Jefferson to Madison))$627,972 Toll Brother's Inc. (Part 2)6-Feb-08 Mountain View Country Club Tract 30357 (Ave 52 N-side Jefferson to Canal)$112,723 Greystone Clubhouse Assoc., LLC 12-Jun-08 ClubHouse Apart. SDP 2002-730 (Ave 52 Raised Curb/Median LS (Canal to Madison)) $463,894 Lenar Homes of California, Inc. 6-Jun-11 Tract 29323 (Fred Waring Dr. Median LS - (Jefferson to Port Maria))$103,083 Sam's Real Estate Business Trust 10-Oct-12 SDP 2005-824 (Raised LS Median on Dune Palms Road (Hwy 11 to 1127 LF N. of Ave 48)) $228,697 East of Madison, LLC (Part 1)26-Jan-16 Tract 33076 (Madison St. E-side One Inside Lane (Avenue 52 to Ave 54))$976,266 East of Madison, LLC (Part 2)26-Jan-16 Madison Club (Avenue 54 Paved Painted Median/One Lane) Madison to Monroe $524,010 ND La Quinta Partners, LLC 26-Jan-16 Madison Street (West-side One Inside Lane (Ave 52 to Ave 54))$418,400 $5,708,654 APPROVED DEVELOPER REIMBURSEMENT AGREEMENTS TOTAL ESTIMATED DEVELOPER REIMBURSEMENT: 89 90 SAMPLE - PRIORITIZATION CRITERIA PROJECT APPLICATION EXAMPLE 1 Developer A installs landscape and irrigation within an existing median on a Primary Arterial. A Developer Reimbursement Agreement was adopted by the City Council on July 1, 2009 in the amount of $170,000.00. PTS DIF AMOUNT PAID BY DEVELOPER PTS *1 DEFINABLE TRANSPORATION NEED 0 $0.00 to $100,000 0 Landscape Only 1 $101,000 to $300,000 2 Installed ½ Median Curb 2 $301,000 to $500,000 4 Installed Full Median Curb & Median Landscape 3 $451,000, to $650,000 6 Improved One Lane of Travel & Installed Median 4 $651,000 to $850,000 8 Improved Two Lanes of Travel & Installed Median 5 Over $851,000 10 Improved Roadway to Ultimate GP Configuration PTS ROADWAY CLASSIFICATION PTS *2 AGREEMENT LONGEVITY 1 Secondary/Modified Secondary 0 1 Year or Less 2 Primary Arterial (A or B) 1 Over 1 Year but Less than 3 3 Major Arterial/Augmented Major 2 Over 3 Years but Less than 5 4 Bridge Improvement 3 Over 5 Years but Less than 7 4 Over 7 Years but Less than 9 5 Over 10 Years Maximum Possible Points: 24 As illustrated, in this example the developer would receive a total of 7 points for use in prioritizing and funding the project during Fiscal Year 2017/2018. EXAMPLE 2 Developer B completes the median by installing ½ the median curb, installs the median Island Landscape and one travel lane on a Major Arterial. The Developer Reimbursement Agreement was adopted by the City Council on January 1, 2016 in the amount of $1,000,000. PTS DIF AMOUNT PAID BY PTS *3 DEFINABLE TRANSPORATION NEED *1 Definable Transportation Need - only count if improvements are over and above what is normally required; criterion weighted by a factor of 2. *2 In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order. *3 Definable Transportation Need - only count if improvements are over and above what is normally required; criterion weighted by a factor of 2. ATTACHMENT 2 91 DEVELOPER 0 $0.00 to $100,000 0 Landscape Only 1 $101,000 to $300,000 2 Installed ½ Median Curb 2 $301,000 to $500,000 4 Installed Full Median Curb & Median Landscape 3 $451,000, to $650,000 6 Improved One Lane of Travel & Installed Median 4 $651,000 to $850,000 8 Improved Two Lanes of Travel & Installed Median 5 Over $851,000 10 Improved Roadway to Ultimate GP Configuration PTS ROADWAY CLASSIFICATION PTS *4 AGREEMENT LONGEVITY 1 Secondary/Modified Secondary 0 1 Year or Less 2 Primary Arterial (A or B) 1 Over 1 Year but Less than 3 3 Major Arterial/Augmented Major 2 Over 3 Years but Less than 5 4 Bridge Improvement 3 Over 5 Years but Less than 7 4 Over 7 Years but Less than 9 5 Over 10 Years Maximum Possible Points: 24 In this example, the developer would receive 15 points for use in prioritizing and funding the project during Fiscal Year 2017/2018. *4 In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order. 92 Date AUGUST Aug 1 CITY COUNCIL MEETING Aug 2 OVERSIGHT BOARD MEETING Aug 8 PLANNING COMMISSION Aug 9 FINANCIAL ADVISORY COMMISSION Aug 14 COMMUNITY SERVICES COMMISSION Aug 15 CITY COUNCIL MEETING - CANCELLED Aug 22 PLANNING COMMISSION Date SEPTEMBER Sep 4 LABOR DAY - CITY HALL CLOSED Sep 5 CITY COUNCIL MEETING - CANCELLED Sep 11 COMMUNITY SERVICES COMMISSION Sep 12 PILLARS OF THE COMMUNITY - 10:00 AM Sep 12 PLANNING COMMISSION Sep 13 HOUSING COMMISSION Sep 19 CITY COUNCIL MEETING Sep 26 PLANNING COMMISSION Date OCTOBER Oct 3 CITY COUNCIL MEETING Oct 9 COMMUNITY SERVICES COMMISSION Oct 10 PLANNING COMMISSION Oct 17 CITY COUNCIL AND HOUSING AUTHORITY MEETINGS Oct 24 PLANNING COMMISSION CITY COUNCIL BOARDS, COMMISSION AND OUTSIDE AGENCY MEETINGS AUGUST-OCTOBER 2017 DEPARTMENTAL REPORT ITEM NO. 1 93 Day 9 4:00 p.m. 17 8:00 a.m. 19 8 a.m. - 4 p.m.EAST VALLEY COALITION STRATEGIC PLANNING SESSION 23 4:00 p.m. No Meeting CVAG EXECUTIVE COMMITTEE No Meeting No Meeting No Meeting No Meeting TBD No Meeting No Meeting No Meeting No Meeting TBD 9 9:30 a.m. 9 4:00 p.m. 23 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE 28 9:00 a.m. No Meeting TBD No Meeting No Meeting TBD TBD CHAMBER OF COMMERCE INFORMATION EXCHANGE OUTSIDE AGENCY UPCOMING MEETING DATES AUGUST 2017 Time LINDA EVANS, MAYOR CVAG COACHELLA VALLEY CONSERVATION COMMISSION KATHLEEN FITZPATRICK, COUNCILMEMBER ECONOMIC-DEVELOPMENT SUB COMMITTEE COACHELLA VALLEY MOUNTAINS CONSERVANCY COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE JOHN PEÑA, , COUNCILMEMBER JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY CVAG SAFETY COMMITTEE CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE ECONOMIC-DEVELOPMENT SUB COMMITTEE EAST VALLEY COALITION (EVC) GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU IID ENERGY CONSUMERS' ADVISORY COMMITTEE ANIMAL CAMPUS COMMISSION COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE SUNLINE TRANSIT AGENCY DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE DESERT SANDS UNIFIED DISTRICT COMMITTEE COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE STEVE SANCHEZ, COUNCILMEMBER ROBERT RADI, COUNCILMEMBER CVAG TRANSPORTATION COMMITTEE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) ECONOMIC-DEVELOPMENT SUB COMMITTEE 94 Day 13 4:00 p.m. 14 11:00 a.m. 14 12:00 p.m. 21 8:00 a.m. 22 8:00 a.m. 25 4:30 p.m.CVAG EXECUTIVE COMMITTEE 27 4:00 p.m. No Meeting 11 3:00 p.m. TBD CALIFORNIA JOINT POWERS INSURANCE AUTHORITY TBD TBD DESERT RECREATION DISTRICT 11 9:00 a.m. 20 10:00 a.m. TBD No Meeting 9 9:30 a.m. 13 4:00 p.m. 20 8:00 a.m.COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 27 11:00 a.m. 27 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG TRANSPORTATION COMMITTEE (Held August 28) TBD TBD DESERT RECREATION DISTRICT 11 6:00 p.m. 14 9:30 a.m. TBD TBD CHAMBER OF COMMERCE INFORMATION EXCHANGE STEVE SANCHEZ, COUNCILMEMBER IID ENERGY CONSUMERS' ADVISORY COMMITTEE ANIMAL CAMPUS COMMISSION DESERT SANDS UNIFIED DISTRICT COMMITTEE RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) ECONOMIC-DEVELOPMENT SUB COMMITTEE SUNLINE TRANSIT AGENCY DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE ECONOMIC-DEVELOPMENT SUB COMMITTEE ROBERT RADI, COUNCILMEMBER JOHN PEÑA, COUNCILMEMBER CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY CVAG PUBLIC SAFETY COMMITTEE KATHLEEN FITZPATRICK, COUNCILMEMBER COACHELLA VALLEY MOUNTAINS CONSERVANCY COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE EAST VALLEY COALITION COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU ECONOMIC-DEVELOPMENT SUB COMMITTEE OUTSIDE AGENCY UPCOMING MEETING DATES SEPTEMBER 2017 Time LINDA EVANS, MAYOR CVAG COACHELLA VALLEY CONSERVATION COMMISSION 95 Day 11 4:00 p.m. 19 8:00 a.m. 25 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG COACHELLA VALLEY CONSERVATION COMMISSION No Meeting CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE No Meeting No Meeting No Meeting No Meeting TBD No Meeting No Meeting TBD 18 9:00 a.m. 9 9:30 a.m. 11 4:00 p.m. 18 8:00 a.m.COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 25 10:00 a.m. 25 4:00 p.m.ECONOMIC-DEVELOPMENT SUB COMMITTEE No Meeting CVAG TRANSPORTATION COMMITTEE 2 6:00 p.m. No Meeting TBD TBD CHAMBER OF COMMERCE INFORMATION EXCHANGE DESERT SANDS UNIFIED DISTRICT COMMITTEE STEVE SANCHEZ, COUNCILMEMBER IID ENERGY CONSUMERS' ADVISORY COMMITTEE ANIMAL CAMPUS COMMISSION RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RETCH) ECONOMIC-DEVELOPMENT SUB COMMITTEE SUNLINE TRANSIT AGENCY COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY ROBERT RADI, COUNCILMEMBER COACHELLA VALLEY SCHOOL DISTRICT COMMITTEE JOHN PEÑA, , COUNCILMEMBER CVAG PUBLIC SAFETY COMMITTEE CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE EAST VALLEY COALITION (EVC) ECONOMIC-DEVELOPMENT SUB COMMITTEE OUTSIDE AGENCY UPCOMING MEETING DATES OCTOBER 2017 Time LINDA EVANS, MAYOR KATHLEEN FITZPATRICK, COUNCILMEMBER COACHELLA VALLEY MOUNTAINS CONSERVANCY GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU CVAG EXECUTIVE COMMITTEE COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE 96 DEPARTMENTAL REPORT ITEM NO. 4-A 97 98 99 100 DEPARTMENTAL REPORT ITEM NO. 4-B 101 102 103 104 DEPARTMENTAL REPORT ITEM NO. 4-C 105 106 107 108 109 110 111 112 113 114 DEPARTMENTAL REPORT ITEM NO. 4-D 115 116 117 118 DEPARTMENTAL REPORT ITEM NO. 4-E 119 120 121 122 DEPARTMENTAL REPORT ITEM NO. 4-F 123 124 125 126 127 128 129 130 131 132 DEPARTMENTAL REPORT ITEM NO. 4-G 133 134 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J U N E 2 0 1 7 J U N E 2 0 1 7 R E P O R T T H E D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P R E S E N T S O N E O F S I X C I T Y D E P A R T M E N T S , A N D C O N S I S T S O F S I X D I V I S I O N S : T H E H U B , P L A N N I N G , B U I L D I N G , P U B L I C W O R K S D E V E L O P M E N T , E N G I N E E R I N G S E R V I C E S , A N D A D M I N I S T R A T I O N . Design and Development Department the HUB The Hub serves as a one-stop shop for La Quinta patrons. It is the central location for obtaining permits for planning, building, engineering, garage sales, and special events. The Hub assists customers through the permitting process from initial questions and pre-application meetings through inspections and final certificate of occupancy. Below are some June 2017 metrics: CUSTOMER SATISFACTION Permit and Project Fees Collected $130,532.44 $900,059.88 STVRP Permits 119 216 724891 59 293 Business Licenses Phone Calls Received Total Customers Served Total Issued Permits Total E-TRAKiT Permits TOT Collected In June 2016, The Hub launched a survey to measure the satisfaction of its customers. The survey uses a one to five star rating system, with “Five Stars” being excellent. The Hub Customer Satisfaction survey results for the month of June 2017 were stellar, with over a 90% rating in all areas! 0 25 50 75 100 Wait TimeHelpfulnessQualityDEPARTMENTAL REPORT ITEM NO. 5 135 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J U N E 2 0 1 7 J U N E 2 0 1 7 R E P O R T Design and Development Department PLANNING ACTIVITY BUILDING The Building Division administers all building permit applications and plans for compliance with requirements established in the entitlement process, La Quinta Municipal Code, and all currently applicable California Building Standards Codes. Includes site development permits, conditional use permits, subdivision maps, etc. Includes sign applications, temporary use permits, minor use permits, final landscaping plans, etc. Administrative Permits Entitlement Permits 2017 2016 June Year Year to Date 887 4,699 828 4,481 2017 2016 June Year Year to Date 5 17 4 39 Building Permits Issued 20162017 19 1,030 193161 21 754 Year June June E-TRAKiT Year to Date 20162017 194 17 1,169 185 25 966 Year June June E-TRAKiT Year to Date Building Permits Submitted 2017 2016 June Year Year to Date 13 44 3 15 Building Inspections Building Permits Submitted Submitted ApplicationsSubmitted Applications Building Permits Issued The Planning Division works with residential and commercial property/business owners and developers to ensure development in the City is constructed consistent with the City’s goals and policies. 136 D E S I G N A N D D E V E L O P M E N T D E P A R T M E N T R E P O R T - J U N E 2 0 1 7 J U N E 2 0 1 7 R E P O R T Design and Development Department TRAFFIC & CIP SHORT-TERM VACATION RENTAL THE PROGRAM The Short Term Vacation Rental Program, Vacation LQ, continues to grow, as new properties register each month. During the month of June 2017, the following permits were issued and TOT collected: The Development Division provides engineering assistance with a variety of permits. During the month of June 2017, the following number of permits were issued: The Engineering Services Division provides engineering design and construction oversight and traffic support on a variety of infrastructure projects that help keep La Quinta safe and beautiful. Highlighted below are some activities for June 2017: ENGINEERING SERVICES PUBLIC WORKS DEVELOPMENT CIP PROJECTS IN PROGRESS TRAFFIC • A contract has been awarded to Granite Construction for the Miles Avenue Median Island Improvements project, which entails the construction of raised median curbs and landscaping between Seeley Drive and Dune Palms Road. • A contract has been awarded to All American Asphalt for the FY 2016/17 PMP Phase 2: Desert Club Estates Slurry Seal Improvements project, which consists of pavement repairs and the application of asphalt slurry at Desert Club Estates. • Construction has begun for the Fritz Burns Park Tennis and Pickleball Court Conversion project, which entails the construction of two full size tennis courts and the conversion of one tennis court to four pickleball courts. 35 requests for service were recorded in City’s GORequest system in June 2017, including: ·Operational checks of crosswalks, warning beacons, and flashing stop signs ·Repair of safety and street sign lighting ·Installation of CycleGrip bike detection symbols STVRP TOT Collected Permits Issued in June 2017 2016Year January $109,867.25 $75,323.58 Currently Active Permits 119 1,125April$405,334.02 $221,904.07 2017Year 2016 20162017Year June Year to Date 2 12 0 20 20162017Year June Year to Date 1 1 510 20162017Year June Year to Date 5 5 3619 STVRP Permits Traffic Control Driveway Transportation STVRP TOT Collected Year June 2017 2016 $456,786.13 $259,826.98 $2,331,541.81 $1,453,208.98Year to Date 137 138               DEPARTMENTAL REPORT ITEM NO. 6 139 140 Athletic Fields Insp $330.75 Debris/Litter Removal $330.75 Painting $424.73 Fencing/Wall Repairs $206.04 FB Pool Inspection $117.08 Inspection Maintenance $5,288.56 Meeting $137.36 Irrigation/Weeds TreeTrimming $384.97 Graffiti $728.37 Misc $274.72 Gopher & Dog Holes, Pest Control $851.27 Playground Equipment Insp $1,661.98 Seminars/Training $1,017.55 Sign Maintenance $191.58 Shelter Equipment Insp $480.76 Trail Maintenance $934.41 Waterfeatures $791.23 Athletic Fields Insp Debris/Litter Removal Painting Fencing/Wall Repairs FB Pool Inspection Inspection Maintenance Meeting Irrigation/Weeds TreeTrimming Graffiti Misc Gopher & Dog Holes, Pest Control Playground Equipment Insp Seminars/Training Sign Maintenance Shelter Equipment Insp Trail Maintenance Waterfeatures 141 142 143 144 PAINTING AT FRITZ BURNS PARK 145 146 147 148 149 150 Debris Removal Right of Way Maint $2,595.49 Curb Painting $135.69 Graffiti Removal $3,375.15 Gutter/Median Sand Removal $98.78 Inspection $2,887.00 Irrigation/ Weeds Tree Trimming $8,193.61 Maint Yard Building Maint $75.62 Landscape/Irrigation Contract Mgt $12,909.15 Flood Control $326.92 Lighting - Medians & Right-of-Way $1,818.88 Meeting $859.30 Office Paperwork $455.29 Pavement Marking $5,586.38 Rondo Channel Maint $185.04 Pothole or Street Repair $2,512.50 Seminars/Training $670.35 Sidewalk Repair Concrete C&G $11,288.64 Storm Drain Repair & Maint $1,929.21 Vehicle Equipment Maint $218.69 Street Sign Repair/Maint $4,977.96 Street Sweeping $534.22 Debris Removal/Right of Way Maint Curb Painting Graffiti Removal Gutter/Median Sand Removal Inspection Irrigation/ Weeds/Tree Trimming Maint Yard /Building Maint Landscape/Irrigation Contract Mgt Flood Control Lighting - Medians & Right-of-Way Meeting Office Paperwork Pavement Marking Rondo Channel Maint Pothole or Street Repair Seminars/Training Sidewalk Repair/Concrete C&G Storm Drain Repair & Maint Vehicle/Equipment Maint Street Sign Repair/Maint Street Sweeping Total Maintenance Expenditures by Task: 61,634 151 152 153 154 155 156 157 158 159 160 Facilities Maintenance $718.69 Carpentry & Hardware $1,382.51 Training Classes $349.02 Electrical $668.25 Light Bulbs $38.78 HVAC $339.05 Pest Control $202.22 Meetings $530.68 Plumbing $77.56 Preventative Maint Tasks $188.70 Misc/General Repairs $1,335.19 Paint $156.87 Personnel Requests $1,433.95 Fire Station Electrical $77.56 Fire Station Carpentry & Hardware $271.46 Fire Station Misc/General Repairs $77.56 Fire Station Personnel Requests $232.46 Facilities Maintenance Carpentry & Hardware Training Classes Electrical Light Bulbs HVAC Pest Control Meetings Plumbing Preventative Maint Tasks Misc/General Repairs Paint Personnel Requests Fire Station/Electrical Fire Station/Carpentry & Hardware Fire Station/Misc/General Repairs Fire Station/Personnel Requests 161 162 Request: 27856 Survey Entered: 06-02-2017 Request Entered: 05/19/2017 Closed: 05/26/2017 Days Open: 7 Topic: Parks Employee: Robert Ambriz Jr. Customer: Andee Wright Description: Here is another picture of the mud. Reason Closed: Parks maintenance staff is going to look into installing some sod or small gravel to cover these dirt sports. With the summer season upon us, mud should not be a major issue right now. Parks crew went out to inspect dirt areas on Wed. and it was dry. Employee Effectiveness: Average Response Times: Good Employee Courtesy: Good Expectations Met: Below Comments: Minimal,service is going to be done on this....would love to see just a bit more. Planting a tree is a help and maybe some gravel. But shade is a premium and depending on where the sun is in the sky determines how the shade is. I can tell you that the one canopy currentl y there does no good in the early day. Request: 28044 Survey Entered: 06-07-2017 Request Entered: 05/27/2017 Closed: 05/31/2017 Days Open: 4 Topic: Graffiti Removal (Right-of-Way) - 1071 Employee: James Lindsey Customer: Marie Thompson Description: On wall Reason Closed: completed Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Request: 28048 Survey Entered: 06-06-2017 Request Entered: 05/28/2017 Closed: 05/30/2017 Days Open: 2 Topic: Graffiti Removal (Right-of-Way) - 1071 Employee: James Lindsey Customer: Kay Wolff Description: Graffiti on west and south walls. Green paint if you have it. Hurry. Reason Closed: Graffiti removed. Employee Effectiveness: No answer Response Times: Below Average Employee Courtesy: No answer Expectations Met: Below Comments: This graffiti occurred over a holiday weekend and remained there till Tuesday after Memorial Day. Should be a mechanism for r emoval, especially on a heavily trafficked area (Bear Creek Trail) when so many people (and tourists) are out and about. Can someon e ID the perps? 163 Request: 28054 Survey Entered: 06-07-2017 Request Entered: 05/30/2017 Closed: 05/31/2017 Days Open: 1 Topic: Street Sweeping (Hand) - 1026 Employee: James Lindsey Customer: Phil Cordova Description: Glass in bike lane Reason Closed: Removed broken glass work done Employee Effectiveness: Good Response Times: Good Employee Courtesy: Good Expectations Met: Met Request: 28120 Survey Entered: 06-26-2017 Request Entered: 06/01/2017 Closed: 06/19/2017 Days Open: 18 Topic: Street Sweeping - 1025 Employee: James Lindsey Customer: Jose Maciel Description: What is the street sweeping schedule for Ave 52(both sides) between Ave Bermudas and Jefferson? Reason Closed: CVAG scheduled on Wednesdays of week one (760) 346-1127 Employee Effectiveness: Poor Response Times: Poor Employee Courtesy: No answer Expectations Met: Below Comments: No response other than the usual computer generated one. It took an inordinate amount of time to get a response to what I consider a rather simple question. A response finally came after my message that suggested that either the person in charge of responding was v ery busy or that my question was more complex than I had imagined. It was also s uggested at that time that maybe a map was available to address my item, which was finally sent. Very poor method of responding to a resident, or anyone for that matter. Request: 28158 Survey Entered: 06-26-2017 Request Entered: 06/06/2017 Closed: 06/19/2017 Days Open: 13 Topic: Street Sweeping - 1025 Employee: James Lindsey Customer: Jose Maciel Description: What's the street sweeping schedule for Madison between Ave 54 & Ave 60? Reason Closed: CVAG scheduled Wednesdays of week one. (760) 3461127 Employee Effectiveness: Poor Response Times: Poor Employee Courtesy: No answer Expectations Met: Below Comments: The total lack of response, other than the generic, thank you for your question, blah, blah, blah. It was finally at my suggestion that maps were sent to address my question. Very, very poor handling of this request. 164 Request: 28230 Survey Entered: 06-09-2017 Request Entered: 06/09/2017 Closed: 06/09/2017 Days Open: 0 Topic: Graffiti Removal (Right-of-Way) - 1071 Employee: James Lindsey Customer: Marie Thompson Description: Graffiti on sign post Carranza and Colima Reason Closed: Completed Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: So happy with the turnaround time on the graffiti. Thank you. Request: 28241 Survey Entered: 06-15-2017 Request Entered: 06/09/2017 Closed: 06/15/2017 Days Open: 6 Topic: Graffiti Removal (Right-of-Way) - 1071 Employee: James Lindsey Customer: Andrea Dooley Description: Graffiti on flag pool at La Quinta Museum. Reason Closed: Work done Employee Effectiveness: Good Response Times: Good Employee Courtesy: Good Expectations Met: Met Comments: Everything was fine except it took 6 days. Request: 28245 Survey Entered: 06-27-2017 Request Entered: 06/11/2017 Closed: 06/20/2017 Days Open: 9 Topic: Parks Employee: Steve Howlett Customer: Andee Wright Description: Here is a picture of the lack of shade in Seasons dog park. Reason Closed: The purpose of the GoRequest system is to report needed maintenance, repair, and Code violations. The system then gives staff 10 days to provide the necessary correction before closing the request. Your request has been noted and staff is investigating the possible installation of a tree. A shade structure is a capital purchase that requires funding. Park Superintendent, Robert Ambriz Jr., will be contac ting you with further updates. Employee Effectiveness: Good Response Times: Good Employee Courtesy: Good Expectations Met: Below Comments: Was hoping for a better outcome to the shade solution.....guess it is not in the budget, 165 Request: 28248 Survey Entered: 06-19-2017 Request Entered: 06/11/2017 Closed: 06/12/2017 Days Open: 1 Topic: Irrigation/ Weeds/Shrub/Tree Trimming - 1040 Employee: James Lindsey Customer: Phil Cordova Description: Broken main landscape line across from LQ hotel been blowing water for hours. Reason Closed: Talked to the irrigator from the golf course and the fixed the broken irrigation and cleaned up the DG that washed off. Employee Effectiveness: Good Response Times: Good Employee Courtesy: Good Expectations Met: Met Request: 28300 Survey Entered: 06-15-2017 Request Entered: 06/15/2017 Closed: 06/15/2017 Days Open: 0 Topic: Graffiti Removal (Right-of-Way) - 1071 Employee: James Lindsey Customer: Robin Stewart Description: Bike rack in front of Museum Reason Closed: Removed graffiti work done Employee Effectiveness: Superior Response Times: Superior Employee Courtesy: Superior Expectations Met: Exceeded Comments: I didn't even get the photo off my camera and the case was closed! Well done! Thanks. Request: 28384 Survey Entered: 06-22-2017 Request Entered: 06/21/2017 Closed: 06/22/2017 Days Open: 1 Topic: Street Sweeping (Hand) - 1026 Employee: James Lindsey Customer: Phil Cordova Description: Glass in bike lane Reason Closed: Pick up broken glass Employee Effectiveness: Good Response Times: Superior Employee Courtesy: No answer Expectations Met: Met Request: 28482 Survey Entered: 06-28-2017 Request Entered: 06/28/2017 Closed: 06/28/2017 Days Open: 0 Topic: Parks/IrrigationWeeds/Tree Trimming Employee: Robert Ambriz Jr. Customer: Kay Wolff Description: Broken waterline and overflowing into the street for two days Reason Closed: Repaired broken lateral line. Picked up and swept sand off the street. Employee Effectiveness: No answer Response Times: Superior Employee Courtesy: No answer Expectations Met: Exceeded Comments: An important issue was quickly resolved. THANKS 166 COMMUNITY SERVICES COMMISSION MINUTES JUNE 12, 2017 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, JUNE 12, 2017 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Chair Johnson. ROLL CALL PRESENT: Commissioners Chiapperini, Lambert, Quill, Simonds and Chair Johnson PLEDGE OF ALLEGIANCE Chair Johnson led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None REPORTS AND INFORMATIONAL ITEMS 1.COMMUNITY PROGRAMS AND WELLNESS REPORT – MAY 2017 Presented by Christina Calderon, Community Programs & Wellness Supervisor New Sundays hours 2.FACILITES REPORT Presented by Steve Howlett, Facilities Director SilverRock Park Design & Concept Top of the Cove Parking Lot Bear Creek and Boo Hoff Trailheads completed 3.REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED CONSENT CALENDAR 1.APPROVE MINUTES OF MAY 8, 2017 A motion was made and seconded by Commissioners Chiapperini/Lambert to approve the May 8, 2017 Community Services Commission minutes as submitted. Motion passed unanimously. STUDY SESSION 1. JOINT BOARDS AND COMMISSIONS COUNCIL MEETING – JULY 18, 2017 X Park Desert X Youth Services Entryway Art REPORTS AND INFORMATIONAL ITEM NO. 26 167 COMMUNITY SERVICES COMMISSION MINUTES JUNE 12, 2017 COMMISSIONER’S ITEMS ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Chiapperini/Simonds adjourn the meeting at 6:11 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California 168 POWER POINTS CITY COUNCIL MEETING JULY 18, 2017 7/18/2017 1 City Council Meeting July 18, 2017 City Council Meeting July 18, 2017 B2 – Agreement for Employee Leadership Development and Training Programs 7/18/2017 2 La Quinta Academy •Leadership development •Culture of performance •Data‐based decision making •Dynamic community engagement Skills Enhanced •Project Management •Budgets •Contracts & Agreements •Presentations •RFP’s / RFQ’s •Staff Reports 7/18/2017 3 Request for Proposal Process Request for Proposals (March) Request for Proposals (March) 12 Responses Received (April) 12 Responses Received (April) Request for Proposal Review Committee (April) Request for Proposal Review Committee (April) 2 proposals chosen by committee 2 proposals chosen by committee Interviews (May) Interviews (May) Agreement for services proposed (July) Agreement Terms •Effective Date July 1, 2017 to June 30, 2018 •Provide support to La Quinta Academy •Design and deliver La Quinta Academy 2.0 program •Leadership Culture Survey •Provide general coaching services •Option to extend term up to four additional years 7/18/2017 4 Questions 7/18/2017 5 City Council Meeting July 18, 2017 S1 – Development Impact Fee (DIF) Reimbursement Criteria Development Impact Fee (DIF) •2006-Current –Approved 11 DIF Reimbursement Agreements –Total $5.7M 7/18/2017 6 DIF Reimbursement Agreements •Allocate $400,000 per year •Need criteria Proposed Criteria •Amount paid •Definable transportation need •Roadway classification •Agreement term 7/18/2017 7 Amount Paid PTS DIF AMOUNT PAID BY DEVELOPER 0 $0 to $100,000 1 $101,000 to $300,000 2 $301,000 to $500,000 3 $451,000, to $650,000 4 $651,000 to $850,000 5 Over $851,000 Definable Transportation Need PTS * [1] DEFINABLE TRANSPORATION NEED 0 Landscape Only 2 Installed ½ Median Curb 4 Installed Full Median Curb & Median Landscape 6 Improved One Lane of Travel & Installed Median 8 Improved Two Lanes of Travel & Installed Median 10 Improved Roadway to Ultimate GP Configuration *[1] Definable Transportation Need - only count if improvements are over and above what is normally required; criterion weighted by a factor of 2. 7/18/2017 8 Roadway Classification PTS ROADWAY CLASSIFICATION 1 Secondary/Modified Secondary 2 Primary Arterial (A or B) 3 Major Arterial/Augmented Major 4 Bridge Improvement Agreement Longevity *[2] In the case of a point tie between two or more developer agreements, the date the agreement was approved by the City Council will break the tie and establish the priority order PTS *[2] AGREEMENT LONGEVITY 01YearorLess 1Over1YearbutLessthan3 2 Over 3 Years but Less than 5 3 Over 5 Years but Less than 7 4 Over 7 Years but Less than 9 5Over10Years 7/18/2017 9 Alternatives •“First‐in First‐out” •Pay smallest dollar amount agreements first to retire the most agreements in shortest amount of time PERFECT POINTS $200 7/18/2017 10 •Point total for developer who installs landscape and irrigation on a primary arterial. The agreement was adopted on July 1, 2009 for $170,000. •What is 7 points? 7/18/2017 11 PERFECT POINTS $400 7/18/2017 12 •Point total for developer who installs ½ the median curb, median island landscape, and one travel lane on a Major Arterial. The agreement was adopted on January 1, 2016 for $1M. •What is 15 points? 7/18/2017 13 Questions? 7/18/2017 14