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2002 11 05 CCP City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, November 5, 2002 - 2:00 p.m. Beginning Res. No. 2002-144 Ord. No. 379 CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION 1 . CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED ON THE SOUTH SIDE OF HIGHWAY 111, WEST OF JEFFERSON STREET (APNs 649- 030-010, 013, AND 007). PROPERTY OWNER/NEGOTIATOR; MIKE DOBROTA. 2. CONFERENCE WITH CITY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET (APNs 643-020-017, 018, 023, WASHINGTON SQUARE. PROPERTY OWNER/NEGOTIATOR: DALE FRANK. NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property. t: City Council Agenda Page 1 November 5, 2002 RECONVENE 3:00 P.M. IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS PRESENTATION OF A PROCLAMATION TO CHRONIC OBSTRUCTIVE PULMONARY DISEASE (COPD) COALITION, JOHN STRONG TO ACCEPT. Vill. WRITTEN CORRESPONDENCE 1 . LETTER FROM THE LA QUINTA ARTS FOUNDATION REGARDING DESERT PLEIN AIR. 2 LETTER FROM SOUTHWEST COMMUNITY CHURCH REGARDING MUSIC PROGRAM SPONSORSHIP. IX. APPROVAL OF MINUTES APPROVAL OF THE MINUTES OF THE MEETING OF OCTOBER 15, 2002. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 5, 2002. 2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR TWO ANIMAL CONTROL OFFICERS TO ATTEND THE NATIONAL ANIMAL CONTROL ASSOCIATION'S TRAINING ACADEMY IN PHOENIX, ARIZONA, JANUARY 13-17, 2003. City Council Agenda Page 2 November 5, 2002 e� 9 3. DENIAL OF CLAIM FOR DAMAGES FILED BY JACKOLYN MAISON, DATE OF LOSS: SEPTEMBER 7, 2002. 4. DENIAL OF CLAIM FOR DAMAGES FILED BY MARK B. MARIANI, DATE OF LOSS: APRIL 20, 2002. 5. DENIAL OF CLAIM FOR DAMAGES FILED BY CHRISTINE LEONOVICH, DATE OF LOSS: SEPTEMBER 5, 2002. 6. APPROVAL OF THE CULTURAL ARTS COMMISSION'S RECOMMENDATION FOR TWO PERFORMING ARTS EVENTS. 7. ADOPTION OF A RESOLUTION ACCEPTING A DONATION OF A GEM CAR FROM THE NATIONAL PARK SERVICE. 8. APPROVAL OF FISCAL YEAR 2001 /2002 CITY OF LA QUINTA DEVELOPMENT PROJECT FEE REPORT. 9. ACCEPTANCE OF CITYWIDE PARK IMPROVEMENTS PROJECT NO. 2002-02. 10. APPROVAL OF AWARD OF CONTRACT TO CONSTRUCT THE MISCELLANEOUS IMPROVEMENT PROJECTS, PROJECT NO. 2001-09. 1 1 . APPROVAL OF AWARD OF CONTRACT TO CONSTRUCT THE FISCAL YEAR 2001 /2002 TRAFFIC SIGNAL IMPROVEMENT PROGRAM, PROJECT NO. 2001-10. 12. AUTHORIZATION TO ADD THE WASHINGTON STREET/MILES AVENUE PARKWAY SOIL STABILIZATION IMPROVEMENTS TO THE FISCAL YEAR 2002/2003 CAPITAL IMPROVEMENT PLAN, AND TO ADOPT A RESOLUTION APPROVING A PROJECT APPLICATION FOR FISCAL YEAR 2002/2003 MSRC COACHELLA VALLEY PM-10 REDUCTION PROGRAM GRANT FUNDING FOR THE WASHINGTON STREET/MILES AVENUE PARKWAY SOIL STABILIZATION IMPROVEMENTS. 13. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH PARCEL MAP 29351, LA QUINTA CORPORATE CENTER, 111 VENTURE, LLC. 14. ADOPTION OF A RESOLUTION APPROVING THE APPLICATION FOR A FISCAL YEAR 2002/2003 MSRC COACHELLA VALLEY PM-10 REDUCTION PROGRAM GRANT FOR PURCHASE OF A TYMCO MODEL 600 CNG STREET SWEEPER OR APPROVED EQUAL. 15. AUTHORIZATION TO JOIN AN AMICI CURIAE BRIEF IN SUPPORT OF (1) CITY OF LONG BEACH IN THE CITY OF LONG BEACH V. STATE OF CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS, SECOND DISTRICT COURT OF APPEAL, CASE NO. B159333 AND (2) CITY OF MORGAN HILL IN SAN JOSE CHRISTIAN COLLEGE V. CITY OF MORGAN HILL (NINTH CIRCUIT COURT OF APPEAL CASE NO. 02-15693.) City Council Agenda Page 3 November 5, 2002 XI. BUSINESS SESSION CONSIDERATION OF SECOND READING OF ORDINANCE NO. 377 AMENDING CHAPTER 2.60, SECTION 2.60.020 (DESIGNATED EMPLOYEES - DISCLOSURE CATEGORIES) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO "CONFLICT OF INTEREST CODE". A. ADOPT ORDINANCE NO. 377 ON SECOND READING. 2. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 378, AMENDING CHAPTER 9.60.030 - FENCES AND WALLS, OF THE LA QUINTA MUNICIPAL CODE TO PERMIT SPLIT -RAIL FENCING IN THE FRONT YARD WITHIN RESIDENTIAL ZONES. A. ADOPT ORDINANCE NO. 378 ON SECOND READING. 3. CONSIDERATION OF ADDITIONAL INFORMATION PROVIDED BY THE LA QUINTA ARTS FOUNDATION. A. MINUTE ORDER ACTION 4. CONSIDERATION OF PHASE II OF FRITZ BURNS PARK IMPROVEMENTS TO INCLUDE A SKATE PARK FACILITY. A. MINUTE ORDER ACTION XII. STUDY SESSION 1 . DISCUSSION OF POTENTIAL LOCATION FOR A DOG PARK FACILITY. XIII. REPORTS AND INFORMATIONAL ITEMS 1 . CITY COUNCIL AD HOC COMMITTEE REPORTS. 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (SNIFF) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 1 1 . RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. COMMUNITY SERVICES COMMISSION MINUTES FOR SEPTEMBER 9, 2002. 16. PLANNING COMMISSION MINUTES FOR SEPTEMBER 3 AND 24, 2002, AND OCTOBER 8, 2002. City Council Agenda Page 4 November 5, 2002 I XI11. REPORTS AND INFORMATIONAL ITEMS - CONTINUED 17. HISTORIC PRESERVATION MINUTES FOR SEPTEMBER 26, AND OCTOBER 3, 2002. 18. ARCHITECTURAL AND LANDSCAPING REVIEW COMMITTEE MINUTES FOR SEPTEMBER 4, AND OCTOBER 2, 2002. XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENT 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR 5. COMMUNITY DEVELOPMENT DIRECTOR MONTHLY REPORT FOR SEPTEMBER, 2002 6. COMMUNITY SERVICES DIRECTOR 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER 9. POLICE CHIEF A. POLICE DEPARTMENT SPECIAL PROGRAMS PERFORMANCE REPORT. 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING PROPOSAL TO INSTALL NUMBER SIGNS ON HIGHWAY 1 1 1 TRAFFIC SIGNAL POLES. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak form" and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS 1. PRESENTATIONS OF PLAQUES TO VARIOUS CITY COMMISSIONS RECOGNIZING SERVICE. XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. City Council Agenda Page 5 November 5, 2002 XVI11. PUBLIC HEARINGS (Continued) Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING ON CERTIFICATION OF ENVIRONMENTAL ASSESSMENT 2002-457 AND APPROVAL OF TENTATIVE TRACT MAP 30834, A REQUEST TO SUBDIVIDE 29.29± ACRES INTO 75 SINGLE FAMILY AND OTHER COMMON LOTS LOCATED ON THE NORTH SIDE OF AVENUE 58, WEST OF MADISON STREET. APPLICANT: MADISON ESTATES, LLC. A. RESOLUTION ACTION(S) 2. PUBLIC HEARING ON TENTATIVE TRACT MAP 29963 REVISED, A REQUEST TO CHANGE THE LOCATION OF THE ACCESS STREET SERVING A FOUR -LOT SINGLE FAMILY SUBDIVISION ON 9.29± ACRES LOCATED WEST OF MADISON STREET AND NORTH OF AVENUE 58. APPLICANT: DR. BRUCE BAUMANN. A. RESOLUTION ACTION XIX. ADJOURNMENT Adjourn to a regularly scheduled City Council Meeting to be held November 19, 2002, at 2:00 p.m in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. City Council Agenda Page 6 November 5, 2002 �. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, November 5, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, November 1, 2002. DATED: November 1, 2002 JU SGREEK, CIVIC City Clerk, City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session. City Council Agenda Page 7 November 5, 2002 �,� October 22, 2002 Dodie Horvitz Community Services Director City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Dodie, WRITTEN CORRESPONDENCE ITEM: LA QUIN TA FOUNDATION On behalf of La Quinta Arts Foundation, thank you for taking time to discuss the possibility of the City of La Quinta's participation in the Civic Purchase Award Program for the 5th Annual Desert Plein Air, A Celebration of Outdoor Painting, January 19-26, 2003. Plein Air is a style of painting popularized by the French Impressionists of the late 1800s, where artists paint on location capturing a particular moment in time. The artist's subjects are landscapes, urbanscapes and slice of life vignettes of people going about their daily outdoor activities. The 50 contemporary masters invited to Desert Plein Air are particularly inspired by their surroundings, images and light, which makes the entire Coachella Valley a painter's paradise. Spectators are encouraged to watch the artists in action, and there are a number of opportunities where artists can be encouraged to paint in La Quinta at your request or commission, such as the Trail Head Facility, St. Francis of Assisi Church, La Quinta Resort & Club, and the City Hall Campus. There are a few different approaches to facilitate your participation in the Civic Purchase Award Program. The Council may wish to choose a particular artist and commission a specific scene or view to be painted, or you may wish to host a group of artists by invitation to paint at a particular place, or you may simply wait to see what is produced from the weeklong paintings and make a selection afterward. A broad range of the artwork for sale at Desert Plein Air usually falls between $500 and $5,000. Pricing varies depending on size, detail and the artist's renown. We have examples of all the artist's work, and we would be most pleased to work with you to aid in your approach to the program. Desert Plein Air is one of La Quinta Arts Foundation's primary fundraising events. Artists donate 20% of their sales to LQAF's education outreach and scholarship programs that serve the entire Coachella Valley. I have enclosed an information sheet listing some of the programs that are funded with the proceeds of our events. POST OFFICE BOX 777 A LA QUINTA, CA 92253 760 564 1244 A FAX 760 564 6884 We see The Civic Purchase Award Program as a win -win all around. The City of La Quinta has the opportunity to add beautiful artwork to their public art collection that creates historical record and the reproduced image might be used for posters and note cards; the artists receive the honor and recognition of the special award; and La Quinta Arts Foundation forms new partnerships to facilitate our mission of "Promoting and Cultivating the Arts Through Education." Please let me know what additional assistance or materials you require and when this proposal can be agendized so that I can be present, I may be reached at 564-1244, extension 106. Best always, Rommi O'Brien Director of Marketing La Quinta Arts Foundation PRESS RELEASE For Immediate Release Contact: Rommi Fleishman O'Brien (760) 564-1244, ext. 106 (760) 861-0198, cell La Quinta Arts Foundation Presents Desert Plein Air A Celebration of Outdoor Painting La Quinta Arts Foundation presents "Desert Plein Air, A Celebration of Outdoor Painting," January 19-26, 2003. Plein air paintings, which are created on location in the open air, include landscapes as well as slice -of -life vignettes of people in their outdoor activities. The contemporary masters, who will be capturing the beauty of the Palm Springs desert area on canvas, are particularly inspired by their surroundings, images, and light. The French Impressionists of the late 1800s popularized plein air painting and the tradition has continued through today, worldwide. Spectators are encouraged to watch these artists in action throughout the week from the top of the Palm Springs Aerial Tramway to the produce fields of Coachella and at every golf course, garden, resort and desertscape in between. Among the 50 artists will be 2003 Desert Plein Air (DPA) Poster Artist Charles Muench; Best of Show recipient Jason Situ; Award of Excellence winners Martha Roach, Robert Sandidge and Michael Situ; and the People's Choice and Artist's Choice award honorees Mary DeLoyht Arendt and Ned Mueller respectively, with Arendt receiving first place for the "Quick Draw" competition. DPA inaugural invited Guest Artists are Saim Caglayan, co-founder of the Laguna Plein Air Painters Association (LPAPA); Albert Handell, DPA guest lector and author of "Painting the Landscape in Pastel"; and Michael Obermeyer, DPA 2000 Poster Artist and LPAPA signature member. Attendees can "mingle with the masters" throughout the day at La Quinta Resort & Club (49-499 Eisenhower Drive) on Sunday, January 19 as the artists paint at what is undoubtedly one of California's most lush, beautiful and historic properties. Aerie Art Garden (71-225 Aerie Road, Palm Desert) - a three acre sculpture oasis, citrus and fruit orchard, and botanical wonderland with 1000 trees and cacti intertwined with paths, rock walls and pools — will be open for artists to paint at and observers to watch them on Monday, January 20 from 8 am - noon. DPA events include an inspiring lecture on Thursday, January 23 at 1 pm at The Living Desert (47900 Portola Avenue, Palm Desert) by Albert Handell, an acclaimed Santa Fe artist, teacher and writer most regarded for his mastery in pastels and oils reflecting his thorough knowledge of light, color and composition. A "Quick Draw" competition (2:30 — 4:30) during which artists will have two hours to paint an award -winning scene at The Living Desert immediately follows the lecture. A two-day public exhibition of the unique paintings created in the desert and other picturesque locations will round out the week at The River, Rancho Mirage (intersection of Highway 111, Bob Hope Drive and Rancho Las Palmas Lane) - the Valley's newest public gathering colonnade offering fine dining, music and specialty boutiques - on January 25 and 26 from 10 am — 4 pm. The City of La Quinta, Coachella Valley Printing Group, KMIR 6 and La Quinta Resort & Club sponsor Desert Plein Air. Budding artists interested in learning to paint "en plein air" will have four Master Series Workshops from which to choose with Anita Louise West January 27-30; with Diane McClary February 27-March 2 and April 24 —27; and with Mehdi Fallahian April 3- 6. Information on tickets, plein air workshops or where the artists will be painting is available by calling 760.564.1244, or you may visit us online at www.lqaf.com. La Quinta Arts Foundation is a nonprofit charitable organization dedicated to providing educational art and cultural opportunities for children, youth, and adults. Proceeds from LQAF events enable the Foundation to offer quality visual arts programming to students and to fund scholarships to individuals pursuing higher education in the arts. La Quinta Arts Foundation Education Programs Promoting and Cultivating the Arts through Education La Quinta Arts Foundation (LQAF) is a charitable 501(c)3 nonprofit organization whose mission is: "Promoting and Cultivating the Arts through Education." Proceeds from LQAF events make possible quality educational programming and fund scholarships to students pursuing higher education in the arts. Programs and services for La Quinta Arts Foundation visitors, members, students and other specialized audiences are provided by LQAF's Education Department with the goal of creating positive and enriching experiences, offering a variety of learning activities and enhancing appreciation and understanding of the arts. EDUCATION PROGRAMS The Visual Arts Scholarship Program Since 1984, La Quinta Arts Foundation's Visual Arts Scholarship program has provided over $520,000 in cash awards to local students at the university level. These students are now attending such notable colleges as UCLA, Otis College of Art and Design, USC, California Art Institute, as well as our local College of the Desert. Arts Mentoring Program The new Arts Mentoring program was introduced by La Quinta Arts Foundation in June 2000. This program teams arts professionals from throughout the Coachella Valley who comprise our Scholarship/Fellowship Committee, with current scholarship recipients to assist them in matters such as enrollment verification, career directions, and academic requirements. Fellowship Program LQAF's Fellowship program allows full-time students seeking additional training through workshops and lectures to apply for support funding. To date, the Foundation has awarded over $30,000 to high school and college students enrolled in short term special programs at Chicago Art Institute, San Francisco Art Institute, and California State Summer School for the Arts at California Art Institute, Oxford University in England, and Yale Summer Institute. Making Friends with Great Works of Art (MFWGWA) MFWGWA is La Quinta Arts Foundation's signature outreach program through which over 4,000 4th and 5th graders in our local elementary schools are introduced annually to the great artists of history. This program introduces children to the concepts of aesthetics, art history, art criticism, and art production through a series of seven lessons administered through volunteer docents trained by LQAF. Every March, students are led on guided tours of La Quinta Arts Festival where they have the opportunity to interact with some of the world's finest artists. This acclaimed program was awarded the California Teachers Association's State Gold Award for its contribution to quality education and commitment to helping students learn. Young at Art Hands-on art instruction for children in a variety of art disciplines is provided through these skill -based classes. Working in partnership with local social service agencies such as Coachella Valley Housing Coalition and the Boys and Girls Club, this program has provided valley children with a wide range of art experiences including sculpture, collage, printmaking, drawing, jewelry making, ceramics, and painting; as well as hula, jazz, hip -hop, and ballet folklorico dance. Youth Art Works Under the supervision of professional artists and qualified youth leaders, students are trained to create public art in their neighborhoods and surrounding activities. One of the events of 2001 was a transit shelter poster program which attracted over 150 entries from local young people responding to the theme "Why I love La Quinta". Six winning entries were selected for placement in the shelters. Youth Art Works received recognition from the President's Council on Arts and Humanities as one of the nation's praiseworthy youth programs. Art Beat Art Beat gives students from culturally underserved areas and high school students seeking advanced arts program opportunities to visit some of Southern California's most recognized art museums, galleries, and studios. These student tours are held in conjunction with LQAF's Museum Tours which include transportation, lectures, and museum passes. Music and Theatre Arts Grant Program Music and Theatre Arts Scholarships give high school sophomores the opportunity to attend the Idyllwild Arts Academy summer workshops. The awards are available to outstanding students with interests in theatre arts and music education. Introduced in 2001, awards totaling $15,000 were made for the summer season. Students must demonstrate developing educational goals as well as artistic ability to qualify for the awards. Idyllwild Arts Academy is a world-renowned center for performing arts, offering intensive summer programs with technical training normally found at the college level. These scholarships give talented students the opportunity to enhance their skills and knowledge in a total immersion environment. WRITTEN CORRESPONDENCE ITEM: U ll OCT ! 200? � U(IV NTTom Genouese, cIrY of IaCITY MAt�A;ER S DEPTMy name is Daniel James Parkins and I am the Gen X/College Director for Southwest Community Church. I was told by the City of La Quinta Community Development Department Director, Jerry Herman, to contact you regarding an activity that we want to hold on the Civic Center's premise (in the actual parking lot). Our desire is to have a positive event in the form of a speaking/music concert that would impact the community of people right around the ages of 18 to 29 years of age. The date of the desired event is December 20'h, a Friday night, from 7:OOpm to 9:40pm. The flow of the night is as follows: 7:OOpm-7:30, First music session played by a live band 7:30pm-8:OOpm, First Speaker (Jason Fredregill) 8:OOpm-8:20pm, Second music session played by two worship leaders 8:20pm-8:50pm, Second Speaker (Daniel Parkins) 8:50pm-9:15pm, Third Music Session coupled with the Second Speaker 9:15pm-9:40pm, Last Music Session with a full eight member band The Civic Center's parking lot would be ideal for an activity of this magnitude and we would love to join with you guys in whatever ways possible. We would expect a couple hundred people to come, not to exceed two hundred and fifty, in an atmosphere of respect and searching, not carousing or lewd behavior. There will be no alcohol for the night, as Southwest Community Church is sponsoring this event, with parking personnel to direct the flow of traffic in the parking lot if that becomes too much of a problem. I want to cooperate with you with any concerns you may have if there is anything that I haven't expressed to you in this letter, and am open to any suggestions that you may have. Again, it is my desire, and the desire of Southwest, to have a positive event that would get the college age kids out of the wrong areas and into the positive ones. This event is our platform in doing so. I ask that we can hold this event in the city of La Quinta's Civic Center's parking lot, on the Washington street side. We will provide everything in regards to sound and production, but we need a place outside the church walls to do so. Thank you for listening to my request and considering the possibilities of working hand in hand as we reach out into the community together. Daniel Parkins Gen X/College Director !` Southwest Community Church 760.772.8878 ex 260 COUNCIL/RDA MEETING DATE: NOVEMBER 5, 2002 ITEM TITLE: Demand Register Dated November 5, 2002 RECOMMENDATION: Approve Demand Register Dated November 5, 2002 BACKGROUND: Prepaid Warrants: 51280 - 513041 132,409.71 513051 150,000.00 51306 - 513181 29,554.28 513191 7,800.00 51320 - 513321 3,759.24 51333 - 513431 6,931.46 Wire Transfers} 303,365.90 P/R 9635 - 97911 223,295.87 P/R Tax Transfers) 61,970.91 Payable Warrants: 51344 - 515251 939,377.97 $1,858,465.34 FISCAL IMPLICATIONS: Demand of Cash -City $1,388,470.21 Demand of Cash -RDA $469,995.13 _V_� Of aw 'mow AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING Joh M. Falconer, Vinance Director L N CITY OF LA QUINTA BANK TRANSACTIONS 10/09/02 - 10/30/02 10/11/02 WIRE TRANSFER - DEFERRED COMP $11,667.24 10/11/02 WIRE TRANSFER - PERS $11,156.75 10/11/02 WIRE TRANSFER - CREDIT UNION $5,642.00 10/15/02 WIRE TRANSFER - RDA ESCROW $17,438.00 10/22/02 WIRE TRANSFER - RDA ESCROW $21,471.00 10/23/02 WIRE TRANSFER - RDA ESCROW $40,000.00 10/25/02 WIRE TRANSFER - DEFERRED COMP $11,667.26 10/25/02 WIRE TRANSFER - PERS $11,122.18 10/25/02 WIRE TRANSFER - CREDIT UNION $5,946.47 10/28/02 WIRE TRANSFER - RDA ESCROW $78,430.00 10/29/02 WIRE TRANSFER - RDA ESCROW $88,825.00 TOTAL WIRE TRANSFERS OUT $303,365.90 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:30AM 10/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 51344 10/30/02 &01833 ELENA DE VOS 20.00 51345 10/30/02 &01834 ANN FORSMAN 42.00 51346 10/30/02 &01835 JOHN FORSMAN 42.00 51347 10/30/02 &01836 JANET FORTUN 60.00 51348 10/30/02 &01837 LARRY GUARDANAPO 42.00 51349 10/30/02 &01838 GLORIA NEWTON 24.00 51350 10/30/02 &01839 JOSE ZAMBRANO 50.00 51351 10/30/02 &01840 TRACY FORD 5.00 51352 10/30/02 &01841 FRANK LUCIDO 25.00 51353 10/30/02 &01842 MARLENE SANTO 50.00 51354 10/30/02 &01843 RAE THRIFT 5.00 51355 10/30/02 &01844 ANDREA GUAYDACAN 10.00 51356 10/30/02 &01845 KEITH JESKE 100.00 51357 10/30/02 &01846 AL ROSS, LLC 62.50 51358 10/30/02 &01847 TERESA SALAS 10.00 51359 10/30/02 &01848 COLLEEN WATERS 10.00 51360 10/30/02 AlRO01 A-1 RENTS 194.99 51361 10/30/02 ACE010 ACE HARDWARE 818.36 51362 10/30/02 ACE050 ACE INDUSTRIAL SUPPLY 769.94 51363 10/30/02 ACT100 ACT GIS INC 3420.00 51364 10/30/02 ADT100 ADT SECURITY SVC INC 235.00 51365 10/30/02 AME175 AMERICAN FORENSIC NURSES 126.00 51366 10/30/02 ARC100 ARCH 715.88 51367 10/30/02 ASS200 ASSOCIATON OF PUBLIC 152.00 51368 10/30/02 AUT030 AUTOMATED TELECOM 88.00 51369 10/30/02 AVA100 AVAYA INC 2479.60 51370 10/30/02 BAN150 BANK OF NEW YORK 1500.00 51371 10/30/02 BEA100 BEAUMONT MOTORCYCLES, LLC 2239.93 51372 10/30/02 BER150 BERRYMAN & HENIGAR INC 35409.00 51373 10/30/02 BI0100 BIO TOX 66.80 51374 10/30/02 BRD100 B R DETAIL 28.00 51375 10/30/02 BRI100 BRINKS INC 300.00 51376 10/30/02 BUL200 R J BULLARD CONST INC 12608.48 51377 10/30/02 CAD010 CADET UNIFORM SUPPLY 325.50 51378 10/30/02 CAL033 CA PLANNING & DEVELOPMENT 249.00 51379 10/30/02 CAL060 CALIF STREET MAINTENANCE 6262.80 51380 10/30/02 CAL080 CA SOC MUNCIPAL FINANCE 100.00 51381 10/30/02 CAL240 CALIFORNIA POOLS & SPAS 321.00 51382 10/30/02 CAP035 CAPOA 200.00 51383 10/30/02 CAP050 ROSMARY CAPUTO 336.00 51384 10/30/02 CAR300 CARQUEST 1416.09 51385 10/30/02 CDW050 CDW GOVERNMENT INC 1048.25 51386 10/30/02 CEL010 CELSOC 46.46 51387 10/30/02 CEN010 CENTURY FORMS INC 317.63 51388 10/30/02 CER100 CERTIFIED LABORATORIES 259.21 51389 10/30/02 CHE050 CHECKMATE EXCHANGE 115.70 51390 10/30/02 CIT025 CITICORP VENDOR FINANCE 148.75 L . 003 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK CHECK NUMBER DATE 51391 51392 51393 51394 51395 51396 51397 51398 51399 51400 51401 51402 51403 51404 51405 51406 51407 51408 51409 51410 51411 51412 51413 51414 51415 51416 51417 51418 51419 51420 51421 51422 51423 51424 51425 51426 51427 51428 51429 51430 51431 51432 51433 51434 51435 51436 51437 51438 51439 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 CHECK REGISTER BANK ID: DEF NO. CLA100 COA071 COM002 COM007 COM030 CON010 COR150 DAN200 DAT090 DES010 DES018 DESO47 DES060 DES065 DET200 DIE050 DOD100 DOU200 DUN200 ECO011 EIS010 ELM100 END051 ENR100 ENV050 EQUO10 EVA050 EXP200 FED010 FIR015 FIR017 FON200 FOU100 GAR040 GAT010 GAT015 GCS010 GOL080 GUM050 HAR050 HEG050 HIG010 HIL150 HIM100 HIN010 HOA010 HOM030 IDE050 IMA100 VENDOR NAME 11:30AM 10/30/02 PAGE 2 CLASSROOM DIRECT COACHELLA VALLEY PRINTING COMMAND ONE SECURITY COMPAQ COMPUTER CORP COMSERCO CONRAD & ASSOCIATES CORPORATE EXPRESS DANONE WATERS OF NORTH DATAPRINT CORPORATION DESERT BUSINESS MACHINES DESERT ELECTRIC SUPPLY DESERT PHOTO LAB/STUDIO DESERT SUN PUBLISHING CO DESERT TEMPS INC DETROIT INDUSTRIAL TOOL DIETERICH POST DODGE CITY LES DOUGLAS KATHY DUNHAM ECONO SEWER SERVICE EISENHOWER IMMEDIATE CARE ELMS EQUIPMENT RENTAL INC ENDICOTT ENTERPRISES ENRG FUEL USA INC ENVIRONMENTAL PRODUCTS DALE EQUITZ DAVID EVANS & ASSOC INC EXPRESS DETAIL FEDERAL EXPRESS CORP FIRST AMERICAN REAL FIRST CHOICE SERVICES FONTANA-SOUTHWEST MOBILE FOUNDATION FOR RETARDED GARZA TURF & POWER EQUIP GATEWAY 2000 GATEWAY BUSINESS GCS WESTERN POWER & EQUIP GOLDSTAR PRODUCTS INC BRAD GUMMER HARTZOQ & CRABILL INC HEGGE ELECTRICAL HIGH TECH IRRIGATION INC HILTON FARNKOPF & DAVID L HIMMLER HINDERLITER, DE LLAMAS HUGH HOARD INC HOME DEPOT IDEA ART IMAGE SOURCE PAYMENT AMOUNT 189.57 9614.29 54.00 1663.66 37.71 16100.00 678.76 268.29 411.90 562.64 2729.86 30.96 1943.43 4298.04 427.49 208.29 27.15 479.50 33.60 145.00 10.00 309.10 32.91 4.75 125.00 50.00 10179.77 1275.00 360.34 152.13 68.00 215.50 1612.71 418.76 1336.12 220.90 809.46 1008.45 227.50 520.00 242.56 151.96 1650.00 364.00 1293.30 1389.55 3645.70 48.85 197.54 004 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:30AM 10/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER 51440 51441 51442 51443 51444 51445 51446 51447 51448 51449 51450 51451 51452 51453 51454 51455 51456 51457 51458 51459 51460 51461 51462 51463 51464 51465 51466 51467 51468 51469 51470 51471 51472 51473 51474 51475 51476 51477 51478 51479 51480 51481 51482 51483 51484 51485 51486 51487 51488 CHECK DATE 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 10/30/02 NO. IND030 IND050 INF030 INL200 INT016 INT075 JAC150 JAS100 JPRO10 JPS100 JUD010 KIN100 KRI100 KUS050 LAQ030 L00010 LOS050 LUN050 MAT100 MCDO10 MDS100 MIS100 MIT175 MOB200 M00095 MOY100 MYR100 NEX010 NIC101 OFF005 OWE020 PAL005 PCM050 PER010 PIT100 POW020 POW100 POW300 PRI020 PR0005 PUR100 PAS 020 RAS035 REG045 RIN100 RIV021 RIV077 RIV080 VENDOR NAME INDIO SHOE STORE INC INDIO AUTO BODY INFORMATION RESOURCES INLAND POWER EQUIPMENT CO INTERNATIONAL INSTITUTE INTER ACCESS SYSTEMS STEVEN JACOBS JAS PACIFIC JP REPROGRAPHICS JP STRIPING JUDICIAL DATA SYSTEMS COR KINER/GOODSELL ADVERTISNG BRUCE KRIBBS CONSTRUCTION KUSTOM SIGNALS INC LA QUINTA CAR WASH LOCK SHOP INC LOS ANGELES TIMES LUNDEEN PACIFIC CORP MATICH CORPORATION MC DOWELL AWARDS MDS CONSULTING JACKIE MISURACA SVETLANA MITCHELL MOBILE SATELLITE VENTURES MOORE MAINTENANCE & RICARDO MOYA MYRON NEXTEL COMMUNICATIONS NICKERSON & ASSOC INC ** AP CHECK RUN VOID ** OFFICE DEPOT INC OWEN & BRADLEY CITY OF PALM DESERT PC MAGAZINE RONALD A PERKINS NOEL PITTMAN DEBORAH POWELL POWERS AWARDS POWER PERSONNEL INC THE PRINTING PLACE PROFESSIONAL SERVICE IND PURKISS ROSE-RSI RASA - ERIC NELSON CHARLOTTE RASHMI-GRAFF REGENTS OF U C RINCON MARKETING & PR RIVERSIDE COUNTY AUDITOR RIVERSIDE COUNTY FLOOD RIVERSIDE COUNTY HEALTH PAYMENT AMOUNT 147.31 175.17 15.00 78.52 130.00 90.00 192.50 6944.00 6532.57 250.00 233.64 22408.20 8412.00 608.87 57.80 178.09 72.00 101588.98 470713.80 163.90 14.66 1300.00 126.00 223.07 4175.00 1045.00 1145.80 1374.58 4600.00 2204.39 32.00 2026.80 39.97 27.45 63.00 100.00 78.66 1978.58 804.90 1812.00 3536.29 10111.00 945.00 675.00 412.50 276.00 5591.07 2165.00 ra 1 005 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:30AM 10/30/02 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 51489 10/30/02 RIV100 RIVERSIDE COUNTY SHERIFFS 3643.20 51490 10/30/02 RIV325 RIVERSIDE RUBBER STAMP 51.34 51491 10/30/02 RJM100 RJM DESIGN GROUP INC 5475.02 51492 10/30/02 ROSO10 ROSENOW SPEVACEK GROUP 38275.96 51493 10/30/02 ROT100 ROTO ROOTER 850.00 51494 10/30/02 RUT050 RUTAN & TUCKER 40301.72 51495 10/30/02 SAL175 SALVATION ARMY PREP 822.22 51496 10/30/02 SAX100 SAXON ENGINEERING SERVICE 2590.00 51497 10/30/02 SEL020 SELECT FIRST AID 19.93 51498 10/30/02 SER050 SERVICE MASTER JANITORIAL 875.00 51499 10/30/02 SOU007 SOUTHWEST NETWORKS, INC 7930.00 51500 10/30/02 SOU100 SOUTHLAND GEOTECHNICL INC 140.00 51501 10/30/02 SOU400 SOUTHERN CALIF WATER COMM 750.00 51502 10/30/02 STA020 STANDARD REGISTER 1453.68 51503 10/30/02 STA050 STAPLES 72.27 51504 10/30/02 STE075 STEWART & STEVENSON 5017.28 51505 10/30/02 STE175 STERLING CREEK ENTERPRISE 113.70 51506 10/30/02 STS100 LEONARD ST SAUVER 119.93 51507 10/30/02 STU010 WILLIAM STUBBLEFIELD 189.00 51508 10/30/02 SUN075 SUNLINE TRANSIT AGENCY 1752.03 51509 10/30/02 TAG100 TAG/AMS INC 50.00 51510 10/30/02 TDD052 T D DESERT DEVELOPMENT 99.58 51511 10/30/02 THO150 TOM THOMPSON 395.85 51512 10/30/02 TKDO10 T.K.D. ASSOCIATES INC 7432.64 51513 10/30/02 TOPO10 TOPS'N BARRICADES INC 48.22 51514 10/30/02 TOU100 A TOUCH OF CLASS 50.00 51515 10/30/02 TRI100 TRI STATE LAND SURVEYORS 4250.00 51516 10/30/02 TRU010 TRULY NOLEN INC 368.00 51517 10/30/02 UNDO10 UNDERGROUND SERVICE ALERT 65.00 51518 10/30/02 VAL020 VALLEY PLUMBING 23.42 51519 10/30/02 VAL200 VALLEY PARTNERSHIP 445.00 51520 10/30/02 VAN075 VANDORPE CHOU ASSOC INC 3600.00 51521 10/30/02 WALO10 WAL MART COMMUNITY 132.45 51522 10/30/02 WASO11 WASTE MANAGEMENT OF THE 77.22 51523 10/30/02 WOR100 WORLDCOM 1160.00 51524 10/30/02 XERO10 XEROX CORPORATION 4062.37 51525 10/30/02 XER012 XEROX CORPORATION 120.00 CHECK TOTAL 939,377.97 11 . 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W E > m W G. > ❑ z w > fL a, W H > z W > OI W E+ > U) E+ co F+ U) m w w ❑ z H D m D m a ❑ w cz z H a< a s D u) < Cl a w a w a w a U H O > W ❑ I > (Z w m lD O N o) H ID O M O) (N O O N D lD O O v lD O O Ln lc O O Z H ❑ H z H £ O z N N H .-I O o cr v O ID H ID c O) D. w c I 1 to co I ID iD ❑ H x z H '-i w m rl rl 01 U) M p p o a � m w m i a o o H w x o rn rn o r o o N r o c r r W � O CDN N N N o O H M o O o O M Ln v' m m M �D O O M ID M ID f �D D Z r M M O M O M O ID M v' r M ul O �n O (n O a) O m O m O 01 O m O H Z D O v' O o O N O O O N O o O a' o i--1 O O O O O O O N r Ol M lD M N v' r1 rl r 0) lD H ul N r Ul M ID N O N U U < o O O O o 0 0 o c) rl o 0 o o ❑ r Z a Z E W z z z U) a o W M o H u < LD FC w O H cn H cn H v) > o u') m w W a F H H H a W > w &+ < w F w o u) U) < ❑ U Z U Z U Z m D h m z a� U) FC a U z w ❑ H O H O Cl) H O m U cx x a U w z a H z w H z w H z w W .a E z O cq E H H a w ()+ E z m < u) rrr m O w H F a 0 Z a 0 Z a 0 Z r•C r a< Ol o H a z H z H W ❑ E o❑ Z - U D cn r N r a ❑ H z D z D CD a ❑ E O x x a O H a x n x D rz U E+ w z W 3 U) U) E E E. E-H F H E E+ E+ Z D O 0 > p H o al r 0 in r 0 O o N u) O O ul ,--I O ,-+ O O - O O H o C. o O o o ,� o O .•� 0 O H o U U < H H U D E. U) z D U) z D U) C7 < E ❑ ❑ F O x E ❑ x FF ❑ x F a O E m O F H a F+ D m F D oL E-E ry D o) i E 0029 z o Ln u"7 r ul m u1 O to r v m c M N Q, Q) u1 O u1 r-1 u) N O F z O M \ o v' N x U rn N rn N v c r r N N r v r r Q a p] F E. F F F H H F F F F F c o F z w £ F z O CD o ul tD N v M N o o u o o o o r N a) u) n R' N r r o o r c N o r M o o o ("I r rn r r W � � O O O O (N c O O O O u-) c N N o O r M M o o) O m tD u) to M N ul V' O o M r-I N M r r O \O N ID o v O a N Q E. O o F m U 0 o N m w (n w H A E.w z w N a Q < x a Q a Q U au Q > a Q O H .~-1 a a, a a a Q Q a Q c14 w a Q a Q a Q Q z O El O U H O E+ O > co F o u) H O E-F U fL o a W F u) o O E+ O U U F 0 W O W m o v) 0 U " E-H EF z O E-F El W E. Y' U EH W a u)W z F+ a, u) H Q F+ Q W Q W E+ Q w E+ O w H a O "a F O u) W a O o £ a O w x a 0 m z z w W a H O ❑ a O F W a O .a a s O a s O > z (.Z U ❑ z Q a ❑ z H a O 2 M ❑ z U ❑ z " \ C7 3 O ❑ z w ❑ z z m ❑ z o: G4 R: W ❑ z aZ W O z H u) w W > O a> w CL a> w w> w z Q> W x a z w a a> w F u) w > W F> W 1-1 a r-1 a> W H u, w > I v) W [ ❑ O a z cn Q w a a G.. w O Q x Q 3 z H 0 U 0 U 0 U ❑ H "❑ 0 z W m r) r .--1 Ol m v' N m ON o) to v' co �o m N W > z H I ❑ > z H W E O O m O O M O r r In r O cy) r O m r O Co o) u) v' In N u7 v m c k M W W O r1 H x Z N O E+ 3 m N o O O O O O N O r1 r1 al O Ol O a) o Q E-+ Q a z Q m w CO I a o o F w o: w o o r c o o r <r o o 0 0 0 0 0 0 o o v O v O c O W O o M m M o M In in o Ol O M o M o m o d\ ul Ql �o 61 tv Ol z E. O r O r o o O o o �o o r O r N �o O to O to O to O D z O O N N Q' V' Lc) c C O rl v' In M V' m to M In N M In N r1 ri r N O u) M in M N M Ln U U Q rl O rl o r1 O .--1 o rl O ri O rl O T .-i N N o N r-1 o r-I rl O r-1 rl o ri F a W a Q U z H w x F M O O w U 1-i > f.0 H x U O u) u) F H F+ - F+ - w 0 F z o z 0 z O In U.1 a W C7 z co p: Q O z O z O z O z W r-1 QF d - rF II F I F ❑ Gn £ a z F a x U E£ 0 U 0 U 0 U W (7 z 0 m 0 a O a W a co � z ,£ a a o a a w a, w W o H F+ E+ z O o U O U o U Q a Q a o W ❑ a a a a ❑ z a a a w F u) o a a x O a x O x x O a E.Gu a 0 W z ❑ Q > Q > Q > Q 3 Q 3 Q 3 Q 3 0 3 W x W x W x z O O U o " > O O z o N O Q o O N Q N r O Q O O O .--1 O Q o rl O Q ti - o Q o o .--I O O - O W O r-I O W N .-a O W I Q U D > > > 3 3 3 3 3 x x x 0030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:52AM 10/25/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51333 10/25/02 ACE010 ACE HARDWARE 124.14 51334 10/25/02 BER150 BERRYMAN & HENIGAR INC 1650.00 51335 10/25/02 CAL167 CALPERS LONG-TERM CARE 26.31 51336 10/25/02 COA080 COACHELLA VALLEY WATER 499.79 51337 10/25/02 JPRO10 JP REPROGRAPHICS 3016.19 51338 10/25/02 LAQ050 LA QUINTA CITY EMPLOYEES 689.91 51339 10/25/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 51340 10/25/02 SIL050 SILVA'S RADIATOR & AIR 54.50 51341 10/25/02 STA044 DARREN STANLEY 62.50 51342 10/25/02 UNIO05 UNITED WAY OF THE DESERT 176.00 51343 10/25/02 VER200 VERIZON 205.62 CHECK TOTAL 6,931.46 0031 Z r m Q1 r1 O H N M Q' m r m 0) O N O H H H H r-1 H H r-I H H N N O F z if1 N O U COO C7 Ol 0 U U 0 0 U U' U' 0 0 0 rn rn U' H W F £ £ £ £ £ £ £ £ £ x £ £ £ £ £ £ £ C� r.� < m WWW F F F C-1 El 0. E+ W F W F W F W F+ w F w F w F w E-E w E-E W E+ w E- rn F rn F w F FC H a M M m 0 m M O �D N H O 01 N N O O O El M V' O (n M O a' r-1 lD Lnm m 1D m c O v' 0) Ln Lr) H Z W F Z . r . r . 01 . 0 . lD v' . M . M o. m . . . . . . . . N c H N r Ol ti m co N Ln » O lD H N H d' H M r a c o 0) rn 0 H v Z N H O o L w�o a M N r rn 01 - H H o ❑ 0\ rn m ❑ if1 �o N a a F W v O �D > c x o U) a a a i ❑ Z O U W T cn a O U £ U H [ a z a F a a a a s Z 0 a x a 0 a 0< El a a a� 0 Z o F z O z Ela o F O El o El 0 a ElC1 O F o W x W H E. W El El F F F • F U U H El� a cn cn m a a a s, �+ a U > U > U > U > U > a U)m U) U) m m a N +� a S+ +� a ❑ O H w w w o w 0 V) O m m m m O u U U U U U 0 U) 0 m o z > a H H H❑ F❑ •. ❑ ❑ 0 0 0 0 0 o❑ .H ❑ H❑ 0 z U a a a z m z ❑ z a 0 a a a z ❑❑❑❑❑❑ z ❑ z ❑ z U H cn a as a W w w w w w w w w w w w w a a a> >> a> F F F F F> ❑❑❑❑❑❑> a> a> a ❑ D n n O \ < W W U) U) U)a a 3 S 3 3 3 m m m m m m a a Q U " w ❑ Z N N N N m H H 0 r v M O M O w O O O H M v' M M > > m \\\ a' M �D H O O �n O m L!l Z H ❑ z H £ M M M 0) ID O r o \D N r N r ID Cl ID Cl ID O r O r O r O �D v' in H z \ m \ m \ m ID (N CD lD O ID CD lD O a) O N - m - m c m - m - m C m v' M H x < Z a < m w m a 0 o o w F a r r O O N N N N N M M fM M O O O O W a' c N O O O M lD M lD M �D M �D M �D ul N N 1) N Lr) N Lr) O CD O CD O O O O v \o O M M M M m H H H N H 0) 0l M m N N M H 01 Z O O O O M M M M M M O O O O O O N N H F. r r r D N D 0 D D 0 D D D D D D N N 1D z O M N C' Ln Q' N Q' O O O - Ln - N - Ln - N M M H Ol r '-1 C r-I o O O O H O O c c c H o - c c c v �O �O r �O r r o o �n U U < H O H O .-i O O O O O O O O H O H O H O H O - O H O H O H O •-� O N to a U w a a a a a W W H u a H < F F F F El U ct U a 3 3 3 3 3 a a w O < E x w o w ❑ a n H W W G4 W W W U U U U U U O a < Z w E. i 1-1 a a a a a a a a a H s H x H x H x H x H x > F > F El c( a a a z > > > << > > a < a < a a r a < a r H U Z U H F 3 3 Oa 0U` 9 r❑r�� w 3 a<<<< 0 0 0 Cal 0 2 W rz a m Z H ❑❑❑ a a a z U) a a a a a a a a a a O a O a O a O a O a O a F z ❑ H fn Q o a a< £ a w w w w w a, a a a a a, H U - r o a x x x r a w a x v x 0 x 0 x 0 x U w a w a w 0 w 0 w 0 w a o a a w < > a< 0 w w w a a a<<< a > a a ❑ U U U W < 0 0 O O O a a a a a a < H H H W w < < < mu o 0 0 0 U ti ti h h h h a a U) z O > O o O o r o O O O o 0 0 0 o O o O 0 0 O >1 H O o. o m 0 m 0 m 0 m 0 m 0 r-1 0 H 0 .-i 0 r-i 0 ti 0 .--1 0 u) 0 Q' 0 uf] 0 O F W W W a a < a< a< 0 a 0 0 0 a a > a 0 U < U w m < U O 0 O 0 O 0 O 0 O 0 a h a h a h a h a h a h < a H a HOk _, U) t 0032 Z c Ln N m c Ln lD < N N N N N a o F Z N O if 7 N \ cD N x a W F+ F+ E+ H F F F+ ti c 0 0 Ln D o c r ID o E T) o �D Ln cn v Z F W Z n r r m 1D -+ £ O �D r �`'1 N N N m m >+ O H m a � � O O O N Ln in O lD C' < N ID H H in a in El ID r F a O < co N F I < O H E, £ E- 3 cr F a E 0 F+ w H 0 a E w z E- ll, a H a x w x a a > < a z a a H W< W< < Z E 0 F O F H > a Z Z E a,O O I O 1 O ❑ LL 0 H O W H E E • E-F 2L ❑ £ H a F H a a a � D: � u a s O H o m o v) o a v U co 0 > fZ ❑ .1 ❑ — ❑ m H ❑ O ❑ ❑ "£' rZ. clU1 w w w m a ❑ w > a> a> �wC > o Q m a co a LL < r V] E >� ❑ W w U W M N r-1 N O a O W Ln r > I > CT1 v r r r r W z Z £ rn r r r r q] H ❑ H O O O O O O I H Z w O ❑ r r r r r F H x z (L < m w a. 1 I o O [v F O O c N c - O W W O O l0 O N O co O CD t0 Io t0 ID lD O O r, ui n ra r r Ln Z N N rn f`'1 N N M N N lD lD lD lD �D F z o o c cr c v c+i o o Lf) Ln un Ln Ln O o o U U < O O O O o o O F a w f4 W ❑ c) O W O 5 F a 4 (L >. Q w w a o 1 z N w E. F rt •Q Z n 3 o 0 0 0 0 0 w w a o H z a a a a a ❑ < z w w W w w E w w ❑ O > > > > > Z O > a' N O O O O O v O O O O O O O F+ < - > > > > 0033 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51320 10/24/02 COA027 COACHELLA VLLY CHAP ICBO 51321 10/24/02 COA080 COACHELLA VALLEY WATER 51322 10/24/02 CVA010 C V A G 51323 10/24/02 ELRO10 EL RANCHITO 51324 10/24/02 IMPO10 IMPERIAL IRRIGATION DIST 51325 10/24/02 JON120 TIMOTHY R. JONASSON 51326 10/24/02 JPRO10 JP REPROGRAPHICS 51327 10/24/02 RIV030 RIVERSIDE COUNTY CLERK 51328 10/24/02 R00001 ROOFING WHOLESALE CO, INC 51329 10/24/02 SCA120 SCACEO 51330 10/24/02 TIM075 TIME WARNER CABLE 51331 10/24/02 VER200 VERIZON 51332 10/24/02 VER210 VERIZON INTERNET SOLUTION CHECK TOTAL 1:38PM 10/24/02 PAGE 1 PAYMENT AMOUNT 90.00 142.87 52.00 181.85 850.03 93.09 489.68 36.00 895.81 60.00 127.08 670.88 69.95 3,759.24 0034 Z N M v' Ln �o r m m o H N M v Ln ID r m M d O F z N O \ a N \ x O U C7 C7 U C7 C7 0 U 0 0 U C7 0 U U 0 U U U 0 H W H £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ W WWW W W W W W W W W W W W W W W G] £ < W m H H H H F F F F H F F F F El F E. HP F cw M •• O .-i O rD O N O M H r M m M O) a• O H F O � O r O m O M Ln u� a).-� � m m Ln O m M o Z H W Z O Ol lD lD M M in cI' lD £ O Ol M ri Q1 N m r M m N H m al N \o M a !L O r O Ln M m m O m O m O O to a O N a N \ H O Z M c1 >. rn Ln W m m W H m x x a 0 > \ \ O z 0) o Z O u) m N •-i A Ox F4 x c a U a FC v x H 3 FC a o ro to a v a a FC a m a W .a F o z � E, 3 W W N H cn E. N E. H H ❑ Da F Z O O O a� O \ O E O >, >, >, >, >, >, >. >, >. O x O O O W H £ E+ G G G F (0 H H 4J H U H I ❑ EF W U E.I O C) 0) G FC z I W H P. 0) c4 U U x (L) x p x U U U U U U U U U x O x cn C7 x w O H c 0 1! O d O x O '.-I .1 ., , H H H H H O a O U z 0 > x ❑ ro >4 >4 p Q ❑ >4 t4 " �4 s4 u N N s4 ❑ ❑ O H p c� z U G z O O z sa z z ap tj 11 z W 'L ❑ z z z H to .� W u) H .. W O W U w U U U U U U U U U w E W z W H W l0 > > >, > C > N N U) v tv N N O) O) > H > p < > a ❑ s4 a v ro a H H H w H a H m H m m m £ a w w w w w w w w w x m a w w w U W N m O o O O H r N H o H p x O • O O H m m H M Q' Q' Q' m O w \ Mf N m m H M m m m m > I > m N H CD CD w r r m H H H H H un r Z 2 £ N O O O m �n �n if1 �n c ID H p H z \ lD r r H m m m - m O Qt H 2 0 0 o O M o 0 o m m m m M � N p ,� �o �o �o c - H - rn rn rn rn rn rn v7 H x z a a m w W x i o o W H x o O o o O O O O N N N N N O O O O O W o o O o CD O O H M M M M M O O O O 0 m O O O O O O O O lD lD lD �D lD lD O O O O O D r � n r r z M m M M M M N N N N N N N N N M O V' M ID Z N H N N H H H m H r N ti Ln O O O O O H Ln �f1 to d) Ln to Ln Ln u' in r1 O O 0 O M M N N .ti H r q' - c v - v v - c - v - v r c N U U < O O O O O O O O O O O O O O O O O O U x x x H H H H H H H H H x H W W W p p p ❑ ❑ ❑ p O O x H H H W a.< a Q Z Z Z Z z z Z Z z z a 3 O O O O O O O O O O U O H H H H H H H H H (n o U > > > FF F E+ H H H H H H cn cn cn >, Ln W W W < < < < < < < < FL + a a a a H H H H H H H H H Q x x a a s x x x x x x x x x 7 w a o I > > > > O a. a. P' Cti x x 04 0Y z a U FC F H H H H H H H H H w H H a 0 CD w a z a a a a x a a a a a a a a a 0 0 0 m a a a a c� O rt t r.0 FC r.0 rL r.0 rL rS >. x x H W W W W Z H H H H H H H H H x !L al cn » a x x x x < x x x x x x x x x H w w x < x U U U U w w w w w w w w w O a x w x < O < < a a > a a4 a as w w D. a4 n. £ > a ❑ O o O O a £ £ £ £ £ £ £ £ £ H a Da H F U U U U U W F-I F-i H F-1 H H H H H F+ w w z 0 > r o O o 0 0 0 o 0 0 0 O o 0 0 0 0 0 0 D O >+ N O m O m o m O H O .-1 O .-1 O .-1 O .-1 o r-1 O H O H O .-I O - O rl O N f-1 H O .--1 O M 1% O O F < < < < < x n. n. w w a, al w w w z x x > U H 0 o O 0 > a £ £ £ £ £ £ £ £ £ o n. w H - U U U U U U w H H H H H F-I H H H rJ h h x 0035 Z O r+ N M v Ln �o r • N N N N N N N N 0 F• Z N O C' N \ N W W E. £ £ £ £ £ £ £ £ aW F E+ E. E+ F F FcD F a m M • rl O co ID ID N v' .-+ F m o o c c ui c rnm Z E+ w z u o r rn rn r c rn 41 �o N W m V' V' to a �a o o W m n o m o o W rn 10 E+ O w r O cl M a O1 10 w N r to m z z co cQ 4U O O ww a W w w 0 O z fn w z x H O w a < U a H a a s W a w w Z w a a s a x a U a U a w U a F a z E. W E+ E-F a F a a a a F a E+ 0 0 F O a 0 0 0 w w w 0 0 ❑ 0 F r.0 F O ElE. E.Z El ElEl U E-+ x Z Z `.4 H w a a D cn a W w 0 m a w a O H O C7 O Z O a 0 U U U a 0 E-H O > a ❑ Z ❑ O ❑ F ❑ F+ ❑ z ❑ Z U Z H Z H z z U U O Z W z H !n W Cu w H w U W H H W 0 w U w W > 0 > H > z > > > ❑ z > > ❑ O O a H H H a D: F+ C7 U U > Cl W Ga U W O rl N �o N co H ❑ rc. O Q1 01 M to N 0 n Ln r > i > co �o r m o H ❑ O O O O O H z O M to 1D to 1D O ❑ H W r r r r ID a � m w m a 0 0 O W F a o 0 0 0 0 0 0 0 W O O O O O O O O w O o 0 0 0 0 0 0 z Ql r M Lr)m (n 1 Z � M O M m M m M M O N l0 r �D lD l0 �o to H z O N ri M M M O O Ul r- rl co) O o M r - - � - r vn U U rl N a (D o o rl cD o cD 0 cD o rN O N rl rl rt N Ln U z Z O H H F ZD o a U O M W O W W O Ela Ln CQ W W w cn a Z a W U a r] W 0 a F a W Z 2 H �W7 wZ' a H O 3 O O O O O a tZ [ U W H H H H H w a 0 0 a £ a a a a D .7 ❑ 0 U H W W W W W El(,. W a W El>>>> > z 0 > o un o 0 0 0 0 .�. O N r O O o O rl a U a u) E+ > > > > > 0036 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51319 10/17/02 KRI100 BRUCE KRIBBS CONSTRUCTION CHECK TOTAL 2:47PM 10/17/02 PAGE 1 PAYMENT AMOUNT 7800.00 7,800.00 0037 N 0 O Ln a El W F a z m H z r a a a a a E+ W Z O O > U E+ U H + O v r m < r a r 7- 0 • W m z z H O Z 0 O O r Z E+ F H U U 0 F+ W W Z x a a H (� m m F H Z Z x a H H a H F H F H d aU Oo o m U am m a 0 m H W W Z ❑ G] Z L. W a w w w .7 C7 El '7 h r M c N N U M M M M E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O n O M Ql Ol m m O o 0 0 0 v m m v v O O N N vr r r r CD ti C) ti o O O O o O O O O O Fi H H H P Elu El Elu n n n y a rx a x I F F H E+ H m m m m m 0 0 0 0 0 U U U U U m m m m m m m m m m m m m m m H H H H H x x x x x W W W W W U U U U U a a a a a m m m m m O O O O O O O O O o ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 09:03AM 10/17/02 PAGE 1 CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51306 10/17/02 CHA075 CHAPELLIS 51307 10/17/02 CVA010 C V A G 51308 10/17/02 GAS010 GASCARD INC 51309 10/17/02 IMP012 IMPERIAL IRRIGATION DIST 51310 10/17/02 JEN200 KATHY JENSON 51311 10/17/02 LAQ040 LA QUINTA CHAMBER COMMERC 51312 10/17/02 OFF006 OFFICE DEPOT 51313 10/17/02 PET005 CASH/PETTY CASH 51314 10/17/02 SAF020 SAFEGUARD HEALTH PLANS 51315 10/17/02 VER200 VERIZON 51316 10/17/02 VER210 VERIZON INTERNET SOLUTION 51317 10/17/02 WEI050 MARK WEISS 51318 10/17/02 WEL025 WELLS FARGO BANKCARD CHECK TOTAL PAYMENT AMOUNT 300.00 156.00 909.62 325.00 100.00 21000.00 538.67 83.39 5532.45 135.71 69.00 24.00 380.44 29,554.28 0039 z F( N N M d' N N Ln to r m m O ti H N ti M ti Q' H Ln N O a E+ O Z r \ � o S U C7 00 C7 U U U C7 C7 o o o U U' u u V C7 £ r1 r1 m W H w H W H W H W F W F w HE- E- L] H W F W F W F W F W F W F W H W F fC W Ln m o F Z W £ H z O CD o O O O 0 v' O O 0 N ,n N �o Ol O O 0 ul N O 0 O O O o O O C' M Ol lD M M d> l0 M .-� r O ��D m, M O N O o w* M O o ul �1 N M W �o N N N LL O M O rl 0\ O N M o O O N O N N r m �n L/l < a D O O O M W x W x 0 lD ID m O 0) S u) o N M O o O rl O O O O l0 m M Ln M M D v N M ] U \ O \ O V O H o£ N \ Z Z W x U Z w x U Z 1 cn .a W \ El U .a r1 s a .] H U FC a m £ - m £ ti m £ ti m £ - m £ H m £ H ,a w U Z a Z H< W H D< 4 w< F cn E. W Z < F ❑ P., FL H a< E-+ H < w H a W a W a w a W a W a < E+ << a H w O H El W £ O F E-F H O < El 7-E+ o z O o H x O F z O O El o H S S S S x S O H D u) O El o z 0 a 0 w ££ w a a o m s o w a 0 o m a o a a 0 u) a m a a o u < > Z a U w❑ 'S z w a w a o a❑ z z U❑ H Z \❑ m Z F❑ a z 1.141Q F F z ❑ z a❑ < z W H cfl W U Z w > H F H F C4 .7 > W W > > a W > £ H L7 > 0 W > Z " Z - W E+ > H F H H H F H F F H H W > EIW z > z O cn W w ❑ O ,-1 W a W a m W W cn W a z N a a, s a, w a w a. w a w a, w m w a, W ❑ S a U W H ❑ O a W m d 1 r C M N M co M > 1 z ❑ > z m £ D o O o x ae a N r N c N r c a H ❑ x Z o rn cn V M cn 1 � n < z a, r1 m w m a 1 0 0 w H a O O O �o M O n 0 0 0 o 0 o O rn 0 0 rt m o o O 0 O 0 v �o Ln Ln O o M n 0 0 0 0 0 0 0 0 0 0 0 0 o- 0 �D o O O o m Z r M 0 r M o r M D Q ,-1 D O cD D .n ,n o 0 O o C) O ri CD M CD CD O M CD O CD r M D .-1 M M n M H Z N r) O N O ry O co O O O r O r Ln �n r O r ,fl r �n Ln r ul D in o O cD N o O o Mn ,n U U N rl ti in r v' ti N N N N N N a' In o r-I F)r O O Cl O In O Q' O r-I O r1 O rl O rl O - O - O — O — O — O In O rl O rl H U7 H U a W E cf) ❑ z £ O U Z 1 a M o �n a, o F r1 C7 W m £ S cn S to S cn S cn S cn S u7 a S H a I 1 U a a Z O S U H O F O U U U U U U W S W F 17 z V1 Z H H .] cn z w < H a, W o a, W c-) E+ H >+ F H Y+ H H Y H F Y H H > H H 0 a m H D N a a F-1 W U + z H D w U W U W a, \ W 6. \ W CL \ W L4 \ W a, \ W a, \ < D (7 z o N w r1 a O ❑ 1 x >> co a a £ F a c u m u n u n u m u O u u w a a w h w w v u c� a o 0 o u o m > z o D O >� V F > N r O FC x O .-i O << >> O - O O r-1 O cn N - O £ O 0 N w Cl v O 1 tD O O [ lD O O n O O F w ,n O O H w Ln O O H w Ln O O F w in O o H w do O O H w o N o W < O O N t� liT a u u u u o h a o 0 u, a, a, a, a, a, m > 0040 z < r rn m o N a o F z N O \ r H \ N r W F £ £ £ £ £ £ F F F F E-F r� a N N --i N O O c m F N m O O v O z F 41 z �o o rn c CD £ O r M D N m O M cC £ faw o 0 r o o c �n rn c o M l0 N m � M a a a a F F F z F U 2 O O > O O O W F a > > a F Cr w tz co a U' £ 0 > a O z m w Z z U w w z C4 z s z H z H z z W W W U W E+ W w 0 0> F> z> w> O s s z O W W w U W r H 0 0L O m N lD O W N O Ln O > I > ca N N O m z z £ M am H ❑ H Z) O Q' H z r o o N ❑ r Ln o c H x < z a < w W I 1 0 O W F p O N O N O W O CD N CDLO CD to O m O z In Lnr z IncN N O O M kD EF z r N M N z O to O O O O M M N ti U U N < O O O o 0 ti ti N z O H F z O a M CO F O U o F x Ln W z w z < a a m w I F O < z m c� a z H W H z z z W Q W r O o O a a < a H H H x a w< o a s a a a a n Z > > > 3 F+ W W z 0 > o 0 0 0 Lrn z O O u-) N O N N N N O O U F z z C: H a > > S. 3 0041 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51305 10/10/02 WEL046 WELLS FARGO BANK CHECK TOTAL 2:18PM 10/10/02 PAGE 1 PAYMENT AMOUNT 150000.00 150,000.00 0042 z E- o H z N O O H H o U C� W E. E C� FC W H a a 0 N F o Z F W z o E o 0 Y O Cl o a N 0 0 z o U o O !n o x N x u c? a \ FL Z r F O o O H CD F U F N H (L N x O H m O > x m O z U r z H V) r w W z > o a � w w H O CL O w > i > m z z E H z a < m w m x � o o w F a o w 0 m o ED ID z co F z m U o O rn U U N N f1 O o x N z a � a � 0 a c� W H x a z a m H w � a � cw a a w rL O a a o w u) z 3 E w W z O > O v 0 o U E- a U H W rL U 3 0 0 0 0 Ln 0 0043 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:45PM 10/10/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51280 10/10/02 &01832 SUZANNE OLIVER 35.00 51281 10/10/02 BEA100 BEAUMONT MOTORCYCLES, LLC 700.59 51282 10/10/02 CAL015 CALIF BUILDING OFFICIALS 80.00 51283 10/10/02 CAL040 CALIFORNIA VISION SERVICE 1096.83 51284 10/10/02 CAL167 CALPERS LONG-TERM CARE 26.31 51285 10/10/02 CAL245 CALIF PUBLIC EMPLOYEES 38436.02 51286 10/10/02 CAN050 CANADA LIFE ASSURANCE CO 605.58 51287 10/10/02 CEN200 CENTER FOR NATURAL LANDS 78981.50 51288 10/10/02 COA028 COACHELLA VALLEY ICBO 30.00 51289 10/10/02 COA080 COACHELLA VALLEY WATER 903.66 51290 10/10/02 DEP008 DEPT OF CONSERVATION 2991.49 51291 10/10/02 GAT015 GATEWAY BUSINESS 1562.83 51292 10/10/02 IMPO10 IMPERIAL IRRIGATION DIST 1028.36 51293 10/10/02 LAQ050 LA QUINTA CITY EMPLOYEES 689.91 51294 10/10/02 NAT025 NATIONAL NOTARY ASSOCIATI 140.60 51295 10/10/02 NEX010 NEXTEL COMMUNICATIONS 722.61 51296 10/10/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 51297 10/10/02 RIV077 RIVERSIDE COUNTY FLOOD 105.00 51298 10/10/02 SPRO10 SPRINT 696.13 51299 10/10/02 STA044 DARREN STANLEY 62.50 51300 10/10/02 STA052 STAPLES 161.60 51301 10/10/02 UNIO05 UNITED WAY OF THE DESERT 176.00 51302 10/10/02 UNU050 UNUM LIFE INS 2538.48 51303 10/10/02 VER200 VERIZON 153.21 51304 10/10/02 WOR040 WORK FORCE 59.00 CHECK TOTAL 132,409.71 t Z a o M ry N M rn c �n r c N v N N m N �n N (D F Z O \ o W C7 x U F FC U � W U E W U E W C9 E W a) a) l a) a)m O, rn 01 a, a,W 01 rn D1 m U £ C7 E W E W r W 7 w W 9 r Lc) a 0.a m El H H F E F F El F H F F F H H F N N -'� FF Z W F z O O O m M �D r N M M m r \D O O o m m �D O) M N N O m c' V' N N M T m In O O Ln ti m O O CD M M m m r m Ol O N N Ql m v' �+ a O � O lD m O O M N m M r-1 - N Ol m r m O O lD �D M O Llr) (Y) Ln O O r 7 z O o m m �D U) Ol Z O W a M N O M c m M Ln O m D W W w Ul m rn m r x O M ID O rn rn u) Z� U ❑ Z a a w a w a E-F \ a a< z a F a < a a < W U< a H a a s z \< a -1 a O to O F Z O 0 E+ 0 D F a O I F ::D O Elz O < El O ❑ ElZ O O F O F O W U I-+ F < a F W a W a E 4 I-+ F+ F cn z F la F z H W H a D F W O F i--i E-+ F+ U U U H fn O a H U a O U >+ U >+ cz O a o H a O MC) a a w w cz O U) z a El o a o a a s o > v) > M > M a O w w > z C1: U ❑ z O Z U a U s ❑ F z c!) ❑ z z O ❑ � z ❑ O < z U Z O z - ❑ W z CI ❑ z F Cl) ❑ z a a a ❑ z w W D w W > o F O H w -W > C7 > i-+ cn W > D: W H > ❑ H z W > w w w Z > ti W > -W C7 > L7 F+ W F w F w > a W w ❑ w a o ££ 0 a > a ❑ < f-+ LY, W < rt rS E U H O w ❑ a W D O N N �r FL c v I-D p > z F-I I O > Z H m E D 01 M o M o r-1 o r-1 0 Lr) Ln M �D o M o M O rm r H H x Z m l0 lD rl O m M ti Ln m M ti M N O a a z r.0 m w m I 0 O F w W w CD O m r m r CD O (DO O O O O O O O o O O (D O N M ID \D N M O O m x D o r un 01 cn o r 0 ul 0 m 0 0 M 0 r 0 M 0 �n lD ID Cl z M O O M rl) M M O M v' M M M (n V F z D v' O O ID ti O r1 O c to O O N O O N O O �D v O CV O O N O O �D v ID v N ID v lD v N O O O U U,-�0 O M M M O O O .ti O O M - - - O ,-i r.� O CD O (Z) (DO O o O o 0 0 0 U a a U a s n a FC W U > W v) u) O U co O Z rz a a n v a U a w x U w W w W w U a 0 m w H w F w F z M O C. iW-1 U r U r G, w o z o x a O a a 0 a (L D a a H r 3 r 3 3 r Ln a a a w U a o U s O z I I co I-i w H I x w x w U) cn < D F < W a W a w a w a > a I H a O x z x a > a z o H a IU-1 s w w z a > > a >> a > W o W a m a F z D O w z F z o F z o H D m z a O a n x M D a m D s a a o w a < a a w a a w 2 a a w 4 a a w U o >+ a a s z z N E£ << w a Cu a W a w as w ❑ z W z x < 5 < 2 a< S a m El a W o z W D m w m w m (N M O O O O Ln rl O c r lD Jl p Lr) O In O O m (Ij O m O m O m m O O U E.m H O - W N < W O a a cm)ti a U a V N a << U N s U CD z < U N z w U CD < O U O < o U CD < 0 U O < o U CD a w ❑ 0045 Z a r co m O H O M M N N M H Ln H l0 H r H H N M N H N O x E O Z P \ O .-+ N W T U E U £ U x C7 E 0 x CD i m C7 C7 m C7 C7 C� C7 C7 m C7 E U' a a m W F w F+ W E W E+ W F+ m E. W E+ W E+ m E W E W E W F W E W E m E W F+ a N N a •LnM Z W E z r N OJ N O r O] r H m O O H N O O r O r O r O N f`'1 to O N O lo _• i O O N H to Lo v' N M ,/l v' N CD to C H N r N v M M N m D lD l0 a a E a H m T M co D M H m O to H lD O uN O O M H O to H m m N to u� W N O O ❑ m 0) tD O C H N N r > N c O -+ a m F to cn N �o w E-F z N H H u) 11 H a I H a.a 0. a W w U H a W > n z H z H a W E a o a a a s a a a s a F a x s a w z a a Z z a a s a a Z a a a a s s E o w Z O El £ O O E- O U > U > U > E O I E O \ ❑ EF O O x F+ O 0 I F+ O F+ O E C7 O I E O O W U H F+ cn E U El v) M cn E s4 E z O E fL E ti4 E E U E N E U H 0" D, w W a~ 4] O W a O U H U H U H m O tl In a O m a O M m CZ O ✓ In 0Z O Z Z Z Z O > coo a t N w O w w z U Z O Z E E-F E+ z ❑ z cz z .-] z ❑ Z z z z z z W Z ❑ Z O H n W a H w a > [L w > o W o w U w w > a w > a E+ w > W CG w > fz W > H a a 4 w > z O w > D: w > a P. cn ❑ M: cn E W a W a W a W \ DJ O z H 3 \ Gl a E a F a E a F z W \ a z w W U H O w W ❑ o: W En 0 rn 0 rn 0 M m m H > z I > z m O H O H O H O N N r H ❑ ❑ H H O z (z a > (L' a > a a > O m c M v co H a a x z a w m I m a o O F+ w 4' w m (N r M Lr) M H O O O m H to N M to O o O O O O O O O O O O O O O O O O O O O O O O O O O O O O Ln M .� E D z m M H N r NCNN r r M N m c ifl M H N r M r M r M r M to M N H N F z v' O H O �D M �D �o a N O lD lD H N O lD N lD M to c' ID lD �o M N Cl H CD 0 O U o O (D�n O c Ln �n a' ,n c o O cD o H o Ln ,n ,n ,n Ln o 0 O a o H o H 0 H o H O H O H O H N O rl O H o H O H o H o rl O H o H cn Vn cn W H a ❑ H H O❑❑ H H W i" H U ° u) z0 z U ❑ O 0 ❑ O 0 ❑ O 0 ❑ O 0 M O H E O O H O H n. E m a E-, E R, w Gl ri4 Cl 1a M 0., > a O W a (D a 0 a fz U H >+ E z F+ z E+ z E z �+ a I W n z Z U) H a !z H a Z H a Cr F H U a E-F O z E F+ z U 0 O U 0 O U 0 O U a O U W a z W .-7 F Z O m H ,-a a H .7 a H 14 a a E z z .7 a O U w ❑ H w o H w ❑ H w n H w O H E- cn (n a N a a a O E. a 3 W H rz W H z W H a w H a Cl z o H a w F+ a W a W (n a w (n a W (n a W F z H z w z w a 4. m F a ,-7 O ❑ W m W ❑ E a (.� 14 E H Cl. H LL H a a E a z x W z > H a >> H a H o'. > H a. > H a. 6 W (n fz a ❑ a E (n z O w O > CO O to ,--i O H O H O .ti O to Ln N O H O c r r r r r r r r O H v Q' N Ln O U N F+ o CL 0 E a 0 0.. E 0 W 0 0.4 0 OI a 0 F+ a o x w O > H o > H 0 > H 0 > H 0 > H 0 0.' d o a E q a U ❑ H H H a z z a a a a a In v) cn 0046 Z M m m 0) 0 N N O F+ Z N O O \ M rn rn U 0 007 � W F rn rn E £ £ E E f�A H F+ H F F H a a N N O m H H O1 O ,--� F+ o a m m �n o Z F W Z to m E O r M M M m un >� O < E N a < 0 o m o 0 O a N O 0 m M 0 o r M Ln Ln N 3 p W W U E E F Z W W a H a < a p p a a E E 0 0 O U) i 0 0 0 0 W H El El Z H Z Z E-H F+ U F H O O U E- " a a a a H H> a a s O H O rn O ❑ O H p m O H O > fZ ❑ "i ❑ H ❑ < ❑ fi: ❑ Z U Z ❑ Z a Z C7 C7 W 2 U Z H m W W \ W H H Z W m W > ❑> a o> m> o a> U) a m H H LL m w c U W O H p a O O W v N io m > I > W l0 (D O .-1 Z Z E ol m N rn H Z M r �O LD p o r u') Ln H x a a m W m a I O O [i F a o O N N O O W O O Cl) M O O W O O l0 O O E � Ln 41 H H Ln H Z N M M M M Ln N N I0 �o \O to F Z O o v m M v 0 o O Ln O O 0 o c v H U U < O O O O O O H x w m w p M O W 0Ln x ElCL (1 < Cu m O Z I H r w 1W Z 3 W a fA H Z Z Z O a o ❑ a o 0 0 W i-4 a W N N N r.✓: !Z H E H H H x a o H o a x a x a U) z > > > a E+ w W Z O > Cn o 0 0 0 0 0 0 Ln o 0 o c O i O O N N N O U H H O a a a rz > > S 1. 0047 A/P - AP6002 CHECKS TO BE VOIDED 09:17AM 10/14/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 49887 DEF 06/11/02 180.69 REL100 RELIANT FUND-RAISING TOTAL VOIDED 180.69 INVOICE DESCRIPTION REPLENISH GREETING CARD STOC 0048 A/P - AP6002 CHECKS TO BE VOIDED 2:14PM 10/11/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 49767 DEF 06/06/02 50.00 STA065 STATE HUMANE ASSN TOTAL VOIDED 50.00 INVOICE DESCRIPTION MEMBERSHIP 0049 A/P - AP6002 CHECKS TO BE VOIDED 2:09PM 10/11/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 49352 DEF 04/29/02 117.50 STA065 STATE HUMANE ASSN TOTAL VOIDED 117.50 INVOICE DESCRIPTION PUBLICATION 0050 A/P - AP6002 CHECKS TO BE VOIDED 10:04AM 10/10/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME '49870 DEF 06/11/02 78981.50 NAT250 NATURE CONSERVANCY TOTAL VOIDED 78,981.50 INVOICE DESCRIPTION FRINGE TOED LIZARD FEES 0051 TW�t 4 atA Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Authorization for Overnight Travel for two Animal Control Officers to Attend the National Animal Control Association's Training Academy in Phoenix, AZ January 13 through January 17, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for two Animal Control Officers to attend the National Animal Control Association's Training Academy in Phoenix, AZ January 13 through January 17, 2003. FISCAL IMPLICATIONS: The training will be funded from Travel, Training and Meetings Account #101-353-637-000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration 950 ♦ Meals 250 ♦ Travel 50 ♦ Hotel $950 Total $ 2200 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Animal Control Training Academy in Torrance, CA was cancelled. This is the same course, at a different location, that was approved on the October 1, 2002 council meeting. This class will improve the skills and abilities of the Animal Control Officers in the performance of their duties. Please see attached pages for course description (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for two Animal Control Officers to attend the National Animal Control Association's Training Academy in Phoenix, AZ January 13 through January 17, 2003; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building and Safety Director Approved for submission by: �,Lnla�2 Z�Z�� Thomas P. Genovese, City Manager Attachment: 1. Announcement showing class subjects G. y; 1.w ATTACHMENT 1 £8 *ON IIMHd SN `axsv-lo CffVd aDdiSOd'S'n on � 1 N `o Z�U °�Q a _o o � Q C P-.4 Q � L 0 n u - V I d 'tdpi 7 q q OA %0-13uEJEu•nVAM 19099 sesuem `a1I1rlo 1aanS.(naclD ynoS Z£I uopupossy lonuoD Ieutiuv IeuonuN =3 [ c; (U Y y p u t cd ° ..G �cd , u w ° ° .� C - w° ti v y I. u = em u. °A. 0 U—CQ fy �! � y 'ty U y A fd v •Q " (� Z C C C ^� O �1r Q � y ° �'. 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(� ° C `"•a, o'[ o 0 0 ^O uQ- �+• °C-°a-oo°rsN n-v o o.0 C� u 4 a '� on0�y°u ��'' �°°`u'cdu � , v Z w bn �; °� a� on O o �, % �y H � N C [ - E- d ed N b .� �,jo q'q u -C v cy,>, [•� �-0 >,.4 co u U El b Z v -o C z ��5 T4ty/ 4 4a" AGENDA CATEGORY: BUSINESS SESSION: COUNCILIRDA MEETING DATE: November 5, 2002 2 CONSENT CALENDAR: 3 ITEM TITLE: STUDY SESSION: Denial of Claim for Damages PUBLIC HEARING: Filed by Jackolyn Maison - Date of Loss: September 7, 2002 RECOMMENDATION: Deny the Claim for Damages filed by Jacolyn Maison, with a reported date of loss of September 7, 2002. FISCAL IMPLICATIONS: The total amount of the claim was $250.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Jackolyn Maison with a reported date of loss of September 7, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Jackolyn Maison, with a reported date of loss of September 7, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Claim for Damages Jackolyn Maison FILE WITH- ATTACHMENT 1 /,,TV �, �o,,,�,,,��,,,� CLAIM FOR DAMA( 72- City of La Quints TO PERSON OR PROPERTY P.O. Box 1504 CLAIM La Quinta, CA 92253 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after C I ' I U I A4 T Q the occurrence. (Gov. Code § 911.2.) 2. IT ti OFFICE Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of City] �w7L� Date of Birth of Claimant: d3 sZs- Name of Claimant: Occupation of Claimant: Sc. rJ , c- Home Address ofClaimant: City and Sate Noma Telephone of Claimant.,-- e i d 0,p.� r �v �CL. 76.ri -5641-0182 Business Address of Claimant: iY! c ys City and State Business Telephone of Claimant: Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No.: regarding claim: n When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE: Date: ,S;p-t ?) Time: 7 loo Pm If Claim is for Equitable Indemnity, give date claimant served with the complaint: Date: Where did DAMAGE or INJURY occur? Describe fully. and locate nn dianram nn ravorcc eirio mf Floc k—# Mk — and address and measurements from landmarks: ,%� 21 �! v, . (ice /Yf�tr` D-f " -C'i� �1 a Q.,• �4.,._.--- �Ci ti a-..t L 44e, .SO Uescnbe in detail how the DAMAGE or INJURY occurred. vvny oo you claim the city is responsible?# —V" �c uescrioe in oeraii eacn INJURY or DAMAGE 004 SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known. Damage to property ..................... $ �.5 �, U 0 Future expenses for medical and hospital care .S Expenses for medical and hospital care ..... S (5 Future loss of earnings ....................S Loss of earnings ........................ S U Other prospective special damages ..........S U Special damages for ..................... S Prospective general damages ........... ...S o Total estimated prospective damages .......S 0 General damages ....................... S .� Ste. o c, Total damages incurred to date .......... S ��,�o. C) Total amount claimed as of date of presentation of this claim: 5 DSO o0 Was damage and/or injury investigated by police? A/ca If so, what city? _ Were paramedics or ambulance called? Al If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit _ D WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: a. Address Phone Name Address Phone Name Address Phone DOCTOR AND HOSPITALS: Q Hospital Address Phone Doctor Address Phone Doctor Address Phone READ CAREFULLY For all accident claims place on following diagram name of streets, including North, accident by "A-1" and location of yourself or your vehicle at the time of the accident East, South, And West: indicate place of accident by "X" and by showing house by "B-1" and the point of impact by'X." numbers or distances to street corners. If City Vehicle was involved, designate by letter "A' location of City Vehicle when you first saw it. and by "B' location of yourself NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle: location of City vehicle at time of signed by claimant. m CURB nature CLAIMS M SIDEWALK G(1GCSh�N�fer��Th SIDEWALK nt or person filing on his behalf giving relationship Typed Name: � �� CLC�{�o��.N YVIAiSciv ,v CURB J _ v Date: r / L) —Z —_2L'oZ BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) 005 &-- / u ,, -I (l a-� Ap--� /L,�,�•� �_ ,�:t,, ��..�f �—-�'-riL�LY� 177� Cam' tl i 006 S oY G07 V 4 = AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Mark B. Mariani - Date of Loss: April 20, 2002 RECOMMENDATION: BUSINESS SESSION: November 5, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Mark B. Mariani, with a reported date of loss of April 20, 2002. FISCAL IMPLICATIONS: The total amount of the claim was not specified. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Thomas T. Anderson, Esq., on behalf of Mark B. Mariani with a reported date of loss of April 20, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Mark B. Mariani, with a reported date of loss of April 20, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Mark B. Mariani Claim for Damages 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 THOMAS T. ANDERSON, A PC ATTORNEYS AT LAW 45926 OASIS STREET INDIO, CALIFORNIA 92201-4591 TELEPHONE (760) 347 - 3364 FACSIMILE (760) 347 - 5572 THOMAS T. ANDERSON, SBN 26443 Attorney for Plaintiff(s) MARK B. MARIANI, Plaintiff(s), vs. CITY OF LA QUINTA, Defendants. TO THE CITY OF LA QUINTA: ATTACHMENT 1 !� r :4T A nFFICE CASE NO. CLAIM FOR PERSONAL INJURIES (Government Code Section 910) You are hereby notified that MARK B. MARIANI whose address is 1055 Granville Drive, Newport Beach, CA 92660-6205, claims damages from the City of La Quinta. This claim is based on personal injuries sustained by claimant on or about April 20, 2002 on Washington Street near Whirling Wind Drive in the City of Palm Desert, County of Riverside, State of California, under the following circumstances: The claimant was involved in an automobile collision with a County of Riverside Sheriff's Department vehicle being operated by Juan Garcia. A traffic collision report was prepared by the Riverside County Sheriffs -1- CLAIM FOR PERSONAL INJURIES i�04 1 2 3 4 5 .,Z 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 ME Department, local report number TR02110019. After the above collision, the plaintiff suffered serious injuries when his automobile and his person was struck by Roshunda Antoinette Norris. Another traffic collision report was prepared by the County of Riverside's Sheriff Department, local report number TR02110013. Basically, the County of Riverside, and the City of La Quinta, after the initial impact with Deputy Garcia, through their deputy sheriffs failed to protect the claimant from a collision by other motorists proceeding on Washington Blvd. Among other things, they failed to put out flares, they failed and refused to remove the claimant from his automobile and other such similar actions resulting in the Norris vehicle colliding with the claimant's person and his automobile causing severe injuries. The names of the public employees causing claimant's injuries under the described circumstances are: 1. Juan Garcia, Deputy Sheriff. 2. Deputy Michael Hernandez, City of La Quinta 3. Other deputy sheriffs whose names have not been determined. The injuries sustained by claimant, as far as known, as of the date of presentation by this claim, consist of brain damage, head injury, severe injury to right shoulder and other neurological and orthopedic injuries. The injuries to claimant are permanent including lifetime medical care for brain damage and other life lasting injuries including medical expenses and loss of earnings. Jurisdiction of this claim is in the Superior Court. -2- Q 0 J CLAIM FOR PERSONAL INJURIES 1 2 3 4 5 6 7 8 9 14 15 16 17 18 19 20 21 22 23 24 25 26 27 All notices or other communications with regard to this claim should be sent to Thomas T. Anderson, Esq., Thomas T. Anderson, A PC, 45-926 Oasis Street, Indio, CA 92201. Dated: August 30, 2002 THOMAS T. ANDERSON, A PC Attorneys for Plaintiff By --�/ THOMAS T. ANDERSON -3- CLAIM FOR PERSONAL INJURIES 01) 1 2 3 4 5 6 7 8 9 10 11 12 13I 14' 15' 16 17 18 19 20 21 22 23 24 25 26 27 28 THOMAS T. ANDERSON .A Professional Corporation ATTORNEYS AT LAW 45-926 Oasis Street lodio, CA P2201-4591 (750) 347-3364 PROOF OF SERVICE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE I am employed in the County of Riverside, State of California. I am over the age of 18 and not a party to the within action; my business address is 45926 Oasis Street, Indio, California 92201-4591. I am readily familiar with the business practice for collection and processing of correspondence for mailing with the United States Post Office. On this date, I caused to be served the following document: CLAIM FOR PERSONAL INJURIES (Government Code Section 910) /XX/ MAIL: by placing a true copy thereof enclosed in a sealed envelope with first class postage thereon fully prepaid in the United States Post Office at Indio, California, addressed as set forth below: City of La Quinta (Via Certified Mail) City Clerk P.O. Box 1504 La Quinta, CA 92253 PERSONAL DELIVERY: by causing to be hand -delivered, a true copy thereof to the person at the address set forth below. OVERNIGHT DELIVERY: by placing a true copy thereof enclosed in a sealed envelope with postage fully prepaid at a pick-up located in Indio, California, addressed as set forth below. FACSIMILE: by telecopying a true copy thereof to the party at the facsimile number as set forth below. /XY/ STATE: I declare under penalty of perjury under the laws of the State of California that the above is true and correct and that this declaration was executed on August 30, 2002, at Indio, California. FEDERAL: I declare that I am employed in the office of a member of the bar of this court at whose direction the service was made. This declaration was executed on August 30, 2002, at Indio, California. a _ _ ylvia Esquivel G07 T4'yl 4 4Q" COUNCILIRDA MEETING DATE: November 5, 2002 ITEM TITLE: Denial of Claim for Damages Filed by Christine Leonovich - Date of Loss: September 5, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 6- STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Christine Leonovich, with a reported date of loss of September 5, 2002. FISCAL IMPLICATIONS: The total amount of the claim was $393.22. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Christine Leonovich with a reported date of loss of September 5, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Christine Leonovich, with a reported date of loss of September 5, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. a Respectfully submitted, t-- a Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Christine Leonovich Claim for Damages FILE WITH- nI A Ia• r^M n AMA A 0%r-,r% ATTACHMENT 1 CITY CLERK'S OFFICE "L..r% ' v" '''^'nrlvGv --- -- City of La Quints TO PERSON OR PROPERTY CLAIM C-7 C E I VE D P.O. Box 1504 La Quinta, CA 92253 2B02 OCT I N 1 12: 2 a CITY OF LA O U I N T A CITY CLERK'S OFFICE INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after the occurrence. (Gov. Code § 911.2.) 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: (Name of City) _r Date of Birth of Claimant: Name of Claim nl:: trlS�ne`� Occu anon of Claimant: rc i rc� r- Home Address of Claimant City and State 4-44. 4Tg (20Un'�CIQ" D?- 41L 3,1 PCAmb4;, Home Telenhone of Claimant 7J-G0 (2f) 9a�u 3lao _(0 l-fS Business Address of Claimant: City and State 3a0 C"4." .0Ql 9)-)-3o Business Telephone of Claimant: qC)g) g4-4 - 9 1 q Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No.: regarding claim: (4 00) 3(.a - fO 145- Cry �-21( _ When did DAMAGE or INJURY occur? Date: G -5- 0 cl Time: 4: C'0 Ph Names of any city employees involved in INJURY or DAMAGE: If Claim is for Equitable Indemnity, give date claimant served with the complaint: Date: Where did DAMAGE or INJURY occur? Describe fuliv. and locate on diagram nn revarsa girlp of this choat Whorn onnrnnrintc nivc cfroof nn- and address and measurements from landmarks: Uescnbe in detail how the DAMAGE or INJURY occurred. A A TA %�, a b --IrIVIX rim U-C �z `L �a t- we u-OA �GA Q -�Lcq-4 ce l� i Lour CcTr�-in s sa--vie Why do you claim the city is responsible? i,-, COY` V 0--YL C� Uescnbe in detail each INJURY or DAMAGE hce e d. t)e�flj E2 THIS CLAIM MUST BE SIGNED ON REVERAF 1 The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known; Damage to property ...................... $ 39 -) 11 a Expenses for medical and hospital care ..... $ Loss of earnings ..... . ................... $ Special damages for . I ................... $ Future expenses for medical and hospital care .$ Future loss of earnings ....................$ _ Other prospective special damages ..........$ Prospective general damages ..............$ Total estimated prospective damages .......$ General damages ....................... $ Total damages incurred to date .......... $ 39 Total amount claimed as of date of presentation of this claim: ��$ Was damage and/or injury investigated by police? O If so, what city? _ Were paramedics or ambulance called? &I, If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: —�- Name Address Phone Name Address Phone Name Address Phone DOCTOR AND HOSPITALS.—B' Hospital Doctor Doctor Address Phone Address Phone Address Phone READ CAREFULLY For all accident claims place on following diagram name of streets, including North, accident by "A-1" and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by "X" and by showing house by 1-1" and the point of impact by "X." numbers or distances to street corners. If City Vehicle was involved, designate by letter "A' location of City Vehicle when you first saw it, and by "B" location of yourself NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. CURB 77 SIDEWALK � �y SIDEWALK CURB —I oignarure or �,lalmant or person tiling on his behalf giving relationship Typed Name: Date: to Claimant: �;�� ►� �.�-� t c..� Ch,r` � S� � � Leo �, o � � �� . � c . o�, NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) n n 005 5 T4tyl 4:4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of the Cultural Arts PUBLIC HEARING: Commission's Recommendation For Two Performing Arts Events RECOMMENDATION: Approve the two performing arts events as recommended by the Cultural Arts Commission, approve a total amount not to exceed $18,302 for the combined events and authorize the City Manager to enter into performance agreements with each performer. FISCAL IMPLICATIONS: The Cultural Arts Commission has requested, via their 2002-03 Work Plan, $40,000 for up to four performing arts events to be held throughout Fiscal Year 2002-03. During budget consideration, the City Council allocated $40,000 for Community Special Events, in the Community Services Department budget, Account #101-251- 609-536. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As provided in the Cultural Arts Commission (Commission) annual work plan, the Commission would like to offer up to four performing arts events during Fiscal Year 2002-03, as provided in Attachment 1. At the July 2, 2002 City Council meeting, the City Council discussed funding performing arts events in lieu of the Village Faire events held in the past, as provided in Attachment 2. During discussions by the Cultural Arts Commission, the Commission determined by incorporating performing arts events into existing City events, the existing events would be enhanced while offering performing events in an economical manner. S:\Community Services\CCReports\CC.2232.Approval of Cultural Arts Events 11-05-02..doc. - 0 To accomplish this goal, the Commission has discussed arranging for performing artists at the Civic Center Campus Dedication and Annual Tree Lighting Ceremony (Dedication) as well as part of the annual Community Picnic in April. As presented in Attachment 1, the Commission anticipated a budget of up to $10,000 per event. The Cultural Arts Commission would like to hire six different performing artists/groups for the Dedication and one at the annual Picnic. Included in the cost of the performers is the estimated cost to provide the necessary sound and lighting equipment needed for the events. Civic Center Campus Dedication and Annual Tree Lighting Ceremony The six performances at the Dedication event being proposed include: The Marine Corp. Band Twentynine Palms Marching Band La Quinta High School Color Guard La Quinta High School Band Niels Lund and the Peanut Butter Cookies Band The Magic of David J. Las Adelitas Mariachi Femenil Attachment 3 provides a tentative entertainment schedule for the Dedication. SPECIFIC PERFORMERS The Marine Corp. Band Twentynine Palms Marching Band: The Marine Corp. Marching Band (Band) will perform from 3:00-4:00 p.m. It is anticipated that the band will begin the events at 3:00 by marching from a specific location to the Historic Plaza where the Dedication ceremony will begin. At this time, the presentation of colors will be performed and a brief presentation will take place. After the presentation of the Civic Center Campus, the individuals acknowledged as part of the Acknowledgment Area art pieces will be recognized. It is anticipated that the band will march from the Historic Plaza to the Veteran's Acknowledgment Area. There they will play the service anthems from the four branches of the military represented as part of the Acknowledgment Areas. Attachment 4 provides information regarding the Marine Corp. Band Twentynine Palms Marching Band. Although the band is not requesting a fee for their performance, they have requested that lunch be provided for the band members. The band will be marching in the International Tamale Festival parade in Indio on the morning of December 7, and then again in the Palm Springs Festival of Lights in Palm Springs that evening. The band will perform for the Civic Center Campus Dedication between these two events, therefore has requested lunch be provided. It is estimated that the cost of lunch for the 45-member band will be $600. L, S:\Community Services\CCReports\CC.2232.Approval of Cultural Arts Events 1 1-05-02..doc.� r The La Quinta High School Color Guard will present the flags for the Dedication, in conjunction with the Marine Corp. band. The Commission would like to offer a donation of $250 to the Color Guard for their participation. The La Quinta High School Band will provide tunes at the Acknowledgment Areas for the Artists and Sports Figures to complement the Marine Corp. band that will provide the service anthems for the Veterans. The Commission would like to offer a donation of $250 to the Band for their presentation. Niels Lund and the Peanut Butter Cookies Band: It is anticipated that after the art pieces are acknowledged, the public will be invited to attend a performance at the amphitheater by Niels Lund and the Peanut Butter Cookies Band (Cookies Band). The Cookies Band performance is designed to include audience participation by children and adults. Attachment 5 provides information on the Cookies Band. The cost of the Cookies Band is $4,352. It is anticipated that the Cookies Band will play from 4:00- 6:00 p.m. The Magic of David J. will also be presented. David J. is a magician who has performed in the Coachella Valley for many years (Attachment 6). The magician strolls around and makes balloon figures for participants and does magic tricks. This performer can be at a different location of the Civic Center Campus than the Cookies Band, or can be incorporated as an addition to the Cookies Band. The details of the arrangements are being finalized. The cost to have David J. perform from 4:00-7:00 is $450. At 6:00, the annual tree lighting ceremony will be conducted at a site just north of the amphitheater. After the brief ceremony, it is anticipated that Las Adelitas, a strolling all -female Mariachi band will perform from 6:00-7:00 p.m. The cost of Las Adelitas is $2,400. Information regarding Las Adelitas is provided as Attachment 7. The following is an entertainment cost summary for the Civic Center Campus Dedication and Annual Tree Lighting Ceremony: The Marine Corp. Band Twentynine Palms Marching Band $ 600 La Quinta High School Color Guard $ 250 La Quinta High School Jazz Band $ 250 Niels Lund and the Peanut Butter Cookies Band $4,352 The Magic of David J. $ 450 Las Adelitas Mariachi Femenil $2,400 Total $8,302 The total entertainment cost for the Dedication is within the anticipated budget of $10,000 per event as outlined in the Commission's Work Plan. S:\Community Services\CCReports\CC.2232.Approval of Cultural Arts Events 11-05-02..doc. i C0 Annual Community Picnic The performer for the Community Picnic has not been selected at this time, however, it is anticipated that funds will be necessary to rent a stage, sound system and to hire performers. It is anticipated that the performing arts budget will not exceed $10,000. The Commission is requesting City Council consideration regarding offering performing arts events on two different occasions: The Civic Center Dedication and Annual Tree Lighting Ceremony and the Annual Community Picnic, and authorizing the total expenditure of funds not to exceed $18,302 for two events. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the two performing arts events as recommended by the Cultural Arts Commission, approve a total amount not to exceed $18,302 for the combined events and authorize the City Manager to enter into performance agreements with each performer; or 2. Do not approve the two performing arts events as recommended by the Cultural Arts Commission; or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Attachments: unity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1. Cultural Arts Commission's Work Plan Task 2. Minutes of the June 20, 2002 City Council Meeting 3. Tentative Entertainment Schedule for the Civic Center Campus Dedication and Annual Tree Lighting Ceremony 4. Marine Corp. Band Twenty Nine Palms Marching Band Information 5. Niels Lund and Peanut Butter Cookies Band Information 6. Magic of David J. Information 7. Las Adelitas Information S:\Community Services\CCReports\CC.2232.Approval of Cultural Arts Events 11-05-02..doc. 004 ATTACHMENT 1 Cultural Arts Commission Work Plan July 2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council • Solicit contributions to off -set the cost of the program as approved by the City Council • Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events 6 006 Cultural Arts Commission Work Plan July 2002 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 7 _ (,07 ATTACHMENT 2 City Council Minutes 6 July 2, 2002 MOTION - It was moved by Council Members Henderson/Adolph to approve the use of the Fritz Burns Trailer by Coachella Valley Recreation & Park District (CVRPD) for the tiny tots and after school program and direct staff to continue to work with CVRPD on either a reciprocal agreement on facility use or if necessary to go to a rental situation where it would be utilities only. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO. 2002-90. 2. CONSIDERATION OF THE CULTURAL ARTS COMMISSION'S WORK PLAN FOR FISCAL YEAR 2002/2003. Community Services Director Horvitz presented the staff report In response to Council Member Henderson, Ms. Horvitz confirmed each community event will come back to Council for approval. Council Member Adolph noted the City just purchased banners for the Village Faire and stated he hopes they will be used in the future. Mayor Pro Tern Sniff stated he wasn't sure he could support $40,000 for four events and suggested three events at $5,000-$8,000 each. Council Member Adolph noted the cost will depend on the quality of the entertainers. Council Member Henderson noted the amount is "up to,, $10,000 for each event. Council Member Perkins suggested setting an amount but not the number of events and emphasize getting the best quality for the best price. MOTION - It was moved by Council Members Henderson/Adolph to approve the Cultural Arts Commission's Work Plan for FY 2002/2003 and direct the Commission to plan events in lieu of Village Faire and utilize funds identified in the Community Services Department budget under Village Faire for cultural events. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO. 2002-91. ATTACHMENT 3 Civic Center Campus Dedication and Annual Tree Lighting Ceremony Tentative Entertainment Schedule 3:00-3:10 Marine Corp Band Twenty Nine Palms Marching Band (Campus Dedication) La Quinta High School Color Guard 3:30-4:00 Marine Corp Band Twenty Nine Palms Marching Band (Service Anthems) La Quinta High School Jazz Band (Artists and Sports Figures) 4:00-6:00 Niels Lund and the Peanut Butter Cookies Band (Amphitheater) 4:00-7:00 Magic of David J. 6:00-7:00 Las Adelitas Mariachi Band Biography ATTACHMENT 4 ,,44 �+ Marine Corps 13nncmity � 1 misted Professional �•�ilita" Education The FewYhe Pmad. '"Ste} Ulp To the Ch lleM! tt Recruiting 01 HQMCPJ Unitvl Career 01 Marineurr_,e I News ►J Familyol Publications P1 Locator I Links ► MAGTFTC HOME Band Home Band History► Command Elements, Band Personnels, Band Ensembles► Band Friends► Band News► Photo Albums, Sponsor Requirements► Band FAQ Marine Corps Eland Twentynin € --tmE Band Biography Established in the late 1950s, Marine Corps Band Twentynine Palms is one of the youngest of the Marine Corps' musical units. A band from its inception, it was later re-established as a Drum and Bugle Corps and remained a Drum and Bugle Corps until 1990, when a restructure of the Corps' music program formally established the twelve Marine Corps Band we have today. The band travels extensively throughout the United States. Recent tours have seen the band in Cleveland, Ohio; Austin, Texas; Lewiston, Montana; and Logansport, Indiana. Some of the band most popular performances are the Mardi Gras parades in New Orleans, Louisiana, the annual Tournament of Roses Parade in Pasadena, California, and the "Tunes of Glory" International Military Tattoo in western Canada. In order to fulfill the mission of providing music for military ceremonies, community events, recruiting programs, and other official events, the 51 Marines of the band perform in a wide variety of ensembles to include a concert band, big band, ceremonial band, show band, country band, and jazz combo, as well as brass and woodwind quintets and a saxophone quartet. The men and women of Marine Corps Band Twentynine Palms are basically trained Marine Riflemen who serve as a perimeter security/machine gun platoon during time of war. With Gulf War veterans in their ranks, they give the full meaning to the term "Marine Musicians." Marine Corps Band Twentynine Palms carries on the proud tradition of military music forged by the whistling fifes and rolling drums of the first Marine Musicians of 1775. The Director and Officer in Charge of Marine Corps Band Twentynine Palms is Chief Warrant Officer Two Thomas P. Mangan. Gunnery Sergeant David W. Anderson is the Enlisted Conductor, the band's acting Drum Major is Staff Sergeant Charles E. Owens, and the acting Instrument Repair Technician is Staff Sergeant Robert J. Orr. 010 http://www.29palms.usmc.mil/base/band/bio.asp 10/29/2002 Band Biography Page 2 of 2 ~ F R i GV Y Back Read our Privacy and Security Notice Questions/Comments about these pages: Contact Band Webmaster http://www.29palms.usmc.mil/base/bandibio.asp 10/29/2002 ��_ t♦ i ATTACHMENT 5 l�ition� rtill( February 17, 200¢. They've got the beat Wild Animal Park's 'Music Days' are a hit with the tyke brigade By Cheryl Walker ESCONDIDO — There ll be a whole lot of stompin' going on this weekend at the San Diego Wild Animal Park, but it won't be the sound of elephants' feet that visitors will hear. It'll be much smaller feet keep- ing time to the music when the park presents its 6th annual "Kids Music Days." "We started this to give people something to do in the off-sea- son," said Michelle Rieches, oper- ations area manager for special events at the park. "February can be miserable when you're trying to find something to do with your children." Children and their families will have a chance to sing and play along with North County's Nels and the Peanut Butter Cookies Band as they perform original pieces from their two albums, "Live Sandwiches" and "live Chickens." Also performing are Jack Straws and Campfire Cathy. "We have education programs ongoing all the time, but this has really become a favorite and families wait for this each February," Rieches said. "Ifs designed just for youngsters, so this music is just for them. Ifs interactive and ifs fun." This event draws at least 1,000 extra people per day to the park. Each group gives two shows so visitors can pick the show they'd like to attend. "Nels and the Peanut Butter Cookies Band has worked with the zoo a lot," Rieches said. `They are high-spirited and have lots of antics." While at the park, families will have plen- ty of time to see all the animals including the Nels and the Peanut Butter Cookies Band highlights the San Diego Wild Animal Park's 6th annual `Kids Music Days," which kicks off Saturday. 3-month-old baby gorilla, Jamani, and the baby giraffe, Ytuke (Y2K. This summer the park plans to debut its newest animated charac- ter, a rhino. "We're really excited about this because right now we have just one character, our big teddy bear, Parker, who only visits during the. Festival of Lights," Rieches said. 'he new rhino is just so darling and we're excited because a rhino is our logo. We have yet to name him, but it's got to be something perfect" Other activities include Butterflies and Orchids in the spring and the Festival of lights at Christmas. Nels and the Peanut Butter Cookies will play at 1 and 3 p.m. and Jack Straws and Campfire Cathy will perform at noon and 2 p.m. Saturday, Sunday and Monday at the park,15500 San Pasqual Valley Road, Escondido. The shows are included in park admission of $2195 for adults and $14.95 for children 3 to 11. For more information, call (619) 685.3201. Cheryl walker is a Union Tribune news assistant. U I.I —Lis-7G 11 J.7 MI'1 Lr-iV1L J VMrY fYCJJ IOCr JLG?f?1J f . 7J ATTACHMENT 6 David J has been withana= Grill x Q proven his .11 for the past F years and has ".Ohm worth for the entire time. His magic is great and personality to go with it, he has the Every week we have guests who come back Jf. to enjoy his enr,l•tainment. David I and knows how s Very good with children and adults, to read the guests and work the roam everyone without interrupting service. 9ettiny to a David LINI and we always took forward to ontinuec to work for us enicying and benefiting from his Raney Adams General NTrrk .. Manager PA in it may concern' ears. I To vrhom the past 3 y Robitt for ave pavltl, been delighting my oustamers at Rea magic and baltoon act h [)avid J. has that David's incredible auditioned tof "1e apt Aebefst apd 1 know for a fact when he geVW6%0910" t lot of regular guests and d adults alike. 9ga n eXpresbing have a vid is great with kids an fiend using David's shills to 1 do with their return. of t would highly feGOnIn ose ave, a lot to the spot t o l hired him on hesitation. SOfeclatlonl° 0% r1o$cl�' a fgw years a9 entertain Your guests without any Paul Austin Axelc) �lnl,Ig*0 tO Gene. Manager We eat Brunch here at a all e� human tmltld` T'erlii is 1, ❑� lnr 'v, rur cr�:;IL'nl rnat,il,r: v::li5 irl eT Wr1;;, ni r;R, 1::% ,V�)n!• at thr p�n)'rcalty rnjvocd .l :ri,f r%.: iatr d . T,pR1:f'O;,nding rr}t:,R,iny Ih4 Timin,, :t wars : hr ak to .,.::: r3inc• r,•tq. '�hle fi; NR7., and i'taun) ,ri lYil}N 1UOk �IDT"N'EL[r1 (Ll ,,rl•iu� i�a„d �S; Ali,, nF•w' t T'H'lQ� i�F•1urr�r, 'i'il�luiF wcai Idi recommend David 1. to entertain at any time': He is good at what tit' does. No one has made me laugh like he has... Rudy Paiz Bananaz several times a year and David J. never ceases to amaze us, Gary & lrene Ferguson Dared J. dintrI14 u Jr Ydd,A s nP•w w rr4r rH"JrPlfrr4mi�4r•41 Ixblrx)vr v`aa1. H/x wwBi Ai tPOvrr a d �Uoun illlirh!�rfurl p4 /axlinR o Air ry.fu Git/ t4P'Ir rN"4ir�r, i/l tv Kr�tc Is, )'x Yt � Ua rid J. cotb KY°u {o lr 'OUV . s 'Presence- a ° eclatwe eo„ety APB Vlce• pt►etD1�pc0 Pre people B4exls a4d rr r11to COOP P'r14r•nr W' "Iv6x(4,ryt. ); � ' � Of a added .t r, tra Lr ea"11 �teP►-ift,4f },, ",„ ';1`v�_;,,;' I rarey rerQed r Wi, `�•t,„ y ,r;`h* hay bix • ep s ftlf for Pptlly�yt r `,?�„r �� o, �t .,;r+` �l,nn,. p,' d 1 ,YCgr IIIP "ynd CUPIa Aaxf ti4.rr ` .,V• -1,\ i 1Ys'Yt.. l ,I 1 ft `F,.d t lll� r t� eP 0� %O r t t`'�f,tp fk• f{fir 4 't•t ,;.,,i"1` i T`T �i� It �F1�'' � M4r1aKP•r, V,ti' . r� ,1a,yyaI'm .�.,P,''� ,., "Wrl un Itlr r YHi! MAC;IC OTPAVID J. (760) 522-0613 +'-mail Tl1 MAGIC+o S+A4'iY,Jt:�4�ti'AH67U.Ctie�1 i 013 OCT-28-02 11:36 AM DAVID J. VAN NESS 760 3220613 P.04 Yfje MaQjpavild�lfllc PERFORMANCE RESUME David J. Van Ness P.O. Box 943, Palm Springs, CA 92263 *82 (760) 322.0613 phoneirfax E-mall-themagicofdavidj@yahoo.com A working professional since. 1975, David J.'s list of credits include: 1972-1975 * Studied under the direction of Tony Slydini, world-renowned magician. 1977 * Produced and built magic for the Charles 0 Sellers Foundations' Production of Carnival in Bloomfield, New Jersey. Demonstrated magic for Reiss Toys, Inc. in the New Jersey area. 1978 * Performed as Bambergers "Master Magician" in department stores throughout New Jersey and Pennsylvania. t 1979 * Performed shows for Trans World Airlines in Newark Tnternational Airport, New .lersey and J.F.K. Airport, New York City 1980 * Produced and directed the magic for the New York Theater Ensembles production of Twisted, a Vondheinr Review. 1981-1989 * Performed school shows, children's shows and private, civic, and various organizations including the Boy Scouts of America, Disabled American Veterans, Hospitals, Libraries and others in the Tri- State area. 1989-1995 * Performed restaurant work in Utah and Colorado. 1995-20ti2 * David J, has Performed Friday Nights at Red Robin Restaurant in La Quinta for the past 4 years, "Sunday Brunch with David J." for the last 6 years at Bananaz, Palm Desert, the .Warriatt and other resorts in the Coachella Valley. including 'The Mery Griffin Ranch, The Lincoln Club, works local street fairs as "That Balloon Guy" David J., and specializes in strolling close-up magic, Stand-up "comedy -magic" entertainment for adults, and children's parties with Magic & Balloons. David J. is serving a fourth year as President of the Coachella Valley Magic Club —International Brotherhood of Magicians Ring 291, is a past member of King 106, and a past member or the .lohu McNicolas Magicians Round Table in Linden, New Jersey. RvN, 02-20112 U14 OCT-28-02 11 :37 All DAVID J. ',BAN NESS 760 3220613 P.05 4 4w L i THESE COLORS DON'T RUN CAPTAIN AMERICA AERIAL SURVEILLANCE MISS ,AMERICA PEACE THE RED, WHITE & BLUE A Wb JIMF INFLATABLE MOHAWKtv .HIG.H ON LOVE DAVID J. P.O. BOX 943, PALM SPRINGS,CA. 92263 (760) 322-0613 THENIAGICOFDAVIDJ,a?YAHOO.C.OM 615 OCT-10-2002 10:44 PM ATTACHMENT 7 .has Aderitas .Cas Adet i'tas—is an all female mariachi group basdd out of Los Antes California. Initiated In 1996, their none 4004efrom the first female sbWkIps who fought in the Mexican RsvAMon who called themselves 'Las AdW' (*=", Using this for inspiration in their R.IUM they tradttlw�al ',. back to the 18W's to popular "Ranchsra" IM�SsIng' audienoe�4 t}f atl -ate, have parrftmned at the Hollywood Bowl with Mariachl kgww Lucha Ville, and at the Festival de Moriachi's in Tucson, Arizona, a7lg rally started by Linda Ronstndt, where they shared the stage with wall known Artist's Pedro Fernandez and Graciela Beltran. Iri,'ZtlQO, they ,were +meted beythe Consulate General of Thailand to ;�`f r* at the W'WW openhv of ,,tile; pen"la HOWs In Thailand and Hong ,` as a i KOn9 P g11Np►miugt on. At their performance in: amalw, Mayer i Si nn wQ8 so inspired by Nabr�aska, ' their music and showmanship he, honored them'w1+4,,trj,keY'tp;"the city. They are under the musical dlrectron ; of Mde tro +f' +¢tt� pt e0r, and Arranger Jose Luis Salinas, who for was Q•Vart Of lwor]Or fanwus Mariachi Los Comperos as well a$ 6 years"with 'Marlachi 501 do Mexico here in California. "They believe that through music +hey ." bridge ,;oll cultures." { 016 c&t,/ 4 �' ,Quinfu, AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Adopt a Resolution Accepting a Donation of a PUBLIC HEARING: GEMcar by the National Park Service RECOMMENDATION: Adopt a Resolution of the City Council approving the acceptance of a GEMcar donated by the National Park Service. FISCAL IMPLICATIONS: There will be a small fee associated with registration and licensing of the vehicle through the Department of Motor Vehicles. The approximate cost of this fee is less than $200. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In August 2002, the California Parks and Recreation Society (CPRS) in conjunction with the National Park Service provided the opportunity to members of CPRS to apply for a "GEMcar" (Global Electric Motors) vehicle from the Daimler Chrysler Corp. The application for the donation was simply faxed with the City's information, such as address and phone number, to CPRS. On October 8, 2002, staff was notified that the City of La Quinta had been selected to receive a donated GEMcar vehicle (Attachment 1). The value of the GEMcar is $3,073. The program offered white long utility vehicles only. As a condition of acceptance, the City was required to provide a signed Offer and Agreement for the GEMcar donation. The City Manager signed an Offer and Agreement accepting the donated vehicle, contingent upon City Council approval, as provided in Attachment 2. Attachment 3 provides the details regarding the vehicle. It is a zero -emission electric S:\Community Services\CC Reports\CC.220.GemCar Donation.doc vehicle and is approved for use on public roads with a maximum speed limit of 35 miles per hour. The vehicle can be recharged by using a standard 1 10-volt outlet. As of this report, the City has not been notified of the distribution site for delivery of the vehicle. The vehicle can be transported on a standard flatbed trailer, such as a trailer used to transport lawn -mowers. There are several possible uses for the GEMcar: For travel between the Senior Center and City Hall, and in the future, the library; for travel between City Hall and the Fritz Burns Trailer to deliver supplies for programs; to deliver supplies and equipment to Fritz Burns Park for special events; and other uses that may arise. The vehicle can be serviced by any electric car distributor. Accessories are available for the vehicle through dealerships should the need arise for additional equipment. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving the acceptance of a GEMcar donated by the National Park Service; or 2. Do not adopt a Resolution of the City Council approving the acceptance of a GEMcar donated by the National Park Service; 3. Provide staff with alternative direction. RespActfully 4ubmitted, Dodie Horvitz,'Con%nunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Award Letter from the National Park Service 2. Offer and Agreement Form 3. GEMcar Information S:\Community Services\CCReports\CC.220.GemCar Donation.doc .. RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A GIFT WHEREAS, on October 8, 2002, the National Park Service generously donated a GEMcar with a retail value of $3,073; and WHEREAS, the GEMcar was donated to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donation of the GEMcar to be used as deemed appropriate. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: The City of La Quinta hereby accepts the donation of a GEMcar by the National Park Service. PASSED, APPROVED and ADOPTED this 51h day of November, 2002 by the following vote: AYES: NOES: ABSTAIN: ABSENT: JOHN J. PENA, Mayor City of La Quinta, California S:\COMMUNITY SERVICES\CCREPORTS\CC.220.GEMCAR DONATION.DOC - - 0 0 3 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California ATTEST: M. KATHERINE JENSON, City Attorney City of La Quinta, California \\CLQADMFSI\SHARED\COMMUNITY SERVICES\CCREPORTS\CC.220.GEMCAR DONATION.DOC J� 0OZ 10i08%2002 12:00 FAX 510 617 1505 K50 PP ATTACHMENT 1 T Ok w�p i f 4 United States Department of the Interior NATIONAT, PARK SERVICE Pacific Great Basin Support Office I I I I Jackson Street, Suite 700 NR_nLV REFER70, Oakland. California 94607-146'1 :.:217 (P0750-PP) October 8, 2002 City of ha Quinta ATTN; Dodi Horvitz FAX # 760/777-1231- 4 Pages In August, you responded to a Resource Alert from the California Park and Recreation Society (CPRS) regarding your interest in receiving a donation of an electric utility vehicles) from Global Electric Motors (GEM), a subsidiary of Daimler Chrysler. The vehicles were offered in a long or short bed pickup configuration and we anticipated that.80 vehicles would be available. Based on all your requests, we presented GEM with a request list for over 750 vehicles. The good nevus is that after considerable discussion Daimler Chrysler agreed to donate 350 vehicles. An additional 30 vehicles out of an allotment earmarked to national parks will also be available. The participation of both the National Park Foundation and CPRS helped make this donation possible. Our starting assumption is that every requesting agency has a valid need for the vehicle(s) they requested. The bad news is we canrwt accommodate all your requests. To be as fair as possible, we developed a prioritization strategy for the donated vehicles which considered regional air quality based on California Air Resources Board and service area population data. Larger requests were capped and some isolated locations were given lower priority due to delivery logistics. To simplify the manufacturing and delivery of the 380 donated vehicles, we agreed with GEM that all the donated vehicles will be white long bed utility GEMcar vehicles. We are seeking agencies to serve as central delivery points from where surrounding agencies can pick up their velvcles v6thin three working days of delivery. Passenger and long or short bed utility models are available through the California Departnrerit of General Services and Lasher Motors under highly discount prices. The attached price list provides price information on these models and accessories available for the donated vehicles. Your request was selected for the donation of 1 long bed utility electric GEMcar vehicle(s). Please complete and sign the attached formal offer and agreement and fax back to this office at 510-8I7-1505 by 5 PM, Tuesday, October 1, 2002, If you can provide a vehicle delivery site for the allotment for your and other nearby agencies, please indicate so. The designated delivery agent will be notified of the anticipated delivery date estimated for 4-6 weeks. You may anticipate delivery in November. Shipments will be by trucks canying 5-6 donated vehicles. In order to take credit for the optimum air emission credits, the electric vehicles must be delivered, operable and plated before December 31. GEM is =ions to expedite donation and delivery to you. We are extremely grateful to Global Electric Motorcars (GEM) and Daimler Chrysler for their generous donation to help park and recreation agencies make even more of a difference in protecting the environment and demonstrating sustainability. Ray Murray National Park Sens ice Fax: 510-817-1505 Tel: 510-817-1439 Email: ray_murray Camps.gov 005 10i08)2002 12:01 FAX 510 817 1505 PGSO PP ATTACHMENT 2 �r -- of" flactric Motnrwm U4 GEA Daiaiierctvyslor Company Offer and Agreement GEMcar Vehicle Donation Program As a part of the Global Electric Motorcars (GEM) Donation Program, the California Park and Recreation Society and the National Park Service (NPS) hereby offers the City of La Quinta, hereinafter called recipient, 1 GEMcar long bed utility electric vehicle(s), as described in Attachment I and hereinafter called donated veMcle(s). The recipient agrees to accept delivery of the donated vehiele(s) at a location as close as practicable to the recipient and specified by NPS at a later date. Recipient understands the level of improvements and accessories installed on the donated vehicle(s) and accepts responsibility for the procurement and installation of any desired accessories following delivery. Recipient agrees to take possession of the allocated vehicles within three (3) business days of notification. The recipient agrees to accept the vehicles in the as delivered condition, coordinating any warranty repairs or replacement resulting from manufacturing defect or damage during transport. Recipient agrees to the use and operation of the vehicles in accordance with the terms and conditions of this agreement as specified in Attachment 1 and other applicable state and local laws. Recipient further agrees to provide for the registration and licensing of the donated vehicles- for use on public roads, not withstanding the intended use, and assume full responsibility and liability for the storage, use., and operation of the vehicles following delivery. Recipient desipaates the :following person the responsibility for accepting delivery of the donated veEcle(s); Name: John Falconer Phone: 760-777-7054 Fax; 760-777-7105 E_nil: jfalcon@la-quinta.orTell: Deliveries will be made on trucks containing five or six donated vehicles. If your agency is able to provide secured storage for the delivery and distribution of donated vehicles; please indicate by completing the following. If selected, the above -designated persons would be contacted regarding the delivery date and time. Yes, the City of La Quinta is willing to provide for the delivery, storage, and distribution of (insert tnaxunurn number in increments of 5 or 6) donated vehicles at the following location-, Name of Facility:_ Loading Dock-, Yes No Street Address; City Zip Code This offer expires at 5 PM on Tuesday, October 1, 2002. Please provide for the acceptance of this offer by an official duly authorized to acquire said donated vehicles with a signature below, returning tliis agreement and offer by fax to 510-817-1505 or other means for receipt prior to the expiration of offer. Accepted for City of La Quinta DTitle City Manager _ Printed Name Thomas P. Qenoyese Phone 760-777-7030 (�V'17_rccj� rz-4 �d _)C� I A .4 00 10;08/2002 12:02 FAX 510 $17 1505 PGSO PP Z00s Attachment 1 National Park Service and Global Electric Motors GEMcar Vehicle Donation program GEMcars are zero -emission electric vehicles approved for use on public roads with a maximum speed limit of 35 MPH. The donated vehicles will help meet sustainable transportation goals in your parks with reduced air emissions and lower noise levels. Terms and Conditions • All donated vehicle(s) are to be used within the State of California. • Recipients are responsible for registering, licensing and accessioning and plating the donated v,,,hicle(s) in the State of California (as applicable) including all associated costs. • Recipients are responsible for insuring the vehicle(s) including any associated costs. • Recipients are responsible for trwisporting their vehicle(s) from a pre-detenniued delivery drop-off point to their operational location. Recipients will be notified of the scheduled delivery date, Off site agencies will pick up their vehicles at the delivery drop off point no later than three working days of deliver • Donated vehicle(s) become the property of the recipient. • GElvlcar vehicles will, have an 300 number and website information on the vehicle windshield with contact information regarding vehicle operation questions, repairs, service and parts. • Global Electric Motors will provide a 1-year warranty and mobile, onsite service for l -year. Contact/Delivery persons Each recipient will maintain a designated contact person and delivery person to work with the National Park Service persons involved in the delivery of donated vehicle(s). The contact person shall assure recipient compliance with the terms and conditions of the offer and agreement and maintain coaununication with NPS concerning the transfer of the donated vehicle(s). The delivery person shall be responsible for accepting delivery of vehicles on behalf of the recipient and other neighboring agencies, if recipient agrees to serve as a, distribution location, The delivery person or designee shall be available for coordinating the delivery of donated vehicle(s) from GENfcar and to other neighboring agencies, if recipient agrees to serve as a distribution location. Vehicle Registration The recipient is required to register the donated vehicle(s) with the State of California, Department of Motor Vehicles (DMR') at a local DY1V office. Proof of registration must be, sent to the National Park Service, Pacific Great Basin Support Office via FAX at 510-817-1505 within 30 days of vehicle delivery. Maintenance Grant recipientsve responsible for regular maintenance of their GEMcar vehicle(s). However, the vehicle(s) come with a One-year warranty, including parts and onsite service. A Global Electric Motors service contact number will be forwarded to you in case warranty -related, non -routine maintenance; problems arise_ Vehicle Specifications • Curb Weight. 1240 lb., GVW• 2.300 lb, • Dunensions L 144 in., 1169.5 in., W 55 in. • Turning Radius: 16 feet 1 in, 101 ii . wheelbase • Bed size: L 70 in. x W 48 in. • Front wheel drive • Four-wheel hydraulic brakes • Safety glass windshield with wipers • Anchored 3-point seatbelts • Low -maintenance batteries • I -lead lamps :rid tail lamps wi stop lamps and turn signals • Rack and pinion steering • Travel speeds to 25 mph with 35 mile radius • GEMcar's website is wtivw,gemcar,cotn lip It 1r'1 c 0 f{RR J� tn 0 J U1 44 Q W C/ +. C9 M r Syr •— o O in 't7 to � Q O J x.c30 lII C L UI / " t7 •�• V M Z G 0 C W CD v w a J W 3 ' w J am ® YO �Ayco 0 ch � L �VUaxi cn Cz ti N u-1 �. w u_1 _N Ln ZO Q Q•V q.Oi Q1 N G p mY>N0 o CD O Q: H E L N y 0=.Y !A Q O O '5 LLJ (D c O U) > 'o c 0 C: a, ui - .0 (3) �— a ui 0 Z Ln CL -C W M 0 cL E >, :3 W CL Ln CL U, lu -E Qi 0 U L. ro cr = -0 -0 w 0 c w > �, 2 -0 0 0 tn LM I :� c C Ln > L-Li 0 0 CL CL CD In Ln 0 G E 42 a 0 c T 0 E c E U) .0 CD a C m C -0 0) C Li _j m C,N < < li 0 211 0 (1) 0 < u-) Lt Lu 0) Lu LLJ M r, CL n a, > > < 2, ro ul �c t� LU (3) c o 0• W E a L.L 0 o o■LL 0 0 E >- L- - z u-) Ln '57 < D -C Ln .0 Z .21 > I o 10 U Ln w E Lu :t U U< C) 0 -0 -0 C: cn m > LL Ac C: cn Lu z Uj < CD CD LD M -C -0 T4'vl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: O COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: b ITEM TITLE: STUDY SESSION: Approval of Fiscal Year 2001 /02 PUBLIC HEARING: City of La Quinta Development Project Fee Report RECOMMENDATION: Approve the Fiscal Year 2001 /02 City of La Quinta Development Project Fee Report prepared in accordance with Government Code Section 66000. FISCAL IMPLICATIONS: The City must expend or commit developer fees from Infrastructure, Quimby, and Development Impact Funds within five years of their receipt and must account for these fees in a separate fund. BACKGROUND AND OVERVIEW: The City of La Quinta has three developer project fees subject to the requirements of Government Code Section 66000 - Infrastructure, Quimby, and Developer Impact fees. The major requirements that must be performed annually are included in Government Code Section 66006 (b). Section 66006(b) requires specific additional accounting information to be reported each year for each fund as follows: For each separate account or fund established pursuant to subdivision (a), the local agency shall, within 180 days after the last day of each fiscal year, make available to the public the following information for the fiscal year: (A) A brief description of the type of fee in the account or fund. (B) The amount of the fee. (C) The beginning and ending balance of the account or fund. (D) The amount of fees collected and the interest earned. (E) An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees. (F) An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement, as identified in paragraph (2) of subdivision (a) of Section 66001, and the public improvement remains incomplete. (G) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan. Staff has prepared the Report which provides an analysis of the Infrastructure, Quimby, and Developer Impact fees for FY 2001 /02 (Attachment No. 1). This staff report was originally scheduled for consideration at the October 1, 2002 but was continued to resolve issues detailed in a letter from Ed Kibbey from the Building Industry Association (Attachment No. 2). The items have been resolved with the following changes being made in FY 01 /02 to the report. ■ Various left turn pockets — La Quinta Village The funding for this project will be charged to RDA Project Area 1 and the $277 reversed from Transportion DIF Funding. ■ Citywide Street Sidewalk Improvements This project was bid for various citywide improvements of which the Transportion DIF Funding paid for the sound wall along the east side of Washington Street and sidewalk and interim bridge improvements along Avenue 50 at the evacuation channel. The sidewalk and interim bridge improvements were discussed with Mr. Kibbey and Staff has agreed to propose shifting funding from the transporation for the sidewalk and interim bridge improvements. Since all of the sidewalk improvements were funded with grant funds and RDA Project Area 2 funds, no adjustment for the sidewalk will be required; however; $201,441 was spent on the interim bridge improvement with Transportation DIF. A -; 062 ■ Municipal Library Mr. Kibbey and Staff discussed the funding of the library which is currently in the design phase and the matching requirements the City will be responsible for as outlined in the January 2002 Development Impact Fee Study. The total library DIF contribution contained in the DIF Fee is $4,322,783, which is less than the $5,301,676 currently budgeted. The amount currently budgeted is based upon the Capital Improvement Program (CIP). Before the award of a contract, Staff will need to bring forth a funding plan limited to the $4,322,783 contained in the DIF Fee, including the City match. The following items were discussed with Mr.Kibbey and staff and did not require any further action. ■ Advance of funds and the charging of interest ■ Designation of Civic Center Campus as a park. FINDINGS AND ALTERNATIVES: The City of La Quinta Infrastructure, Quimby and Developer Impact fee programs meet the annual filing requirements of Government Code Section 66000 for FY 2001 /02. The alternatives available to the City Council include: 1. Approve the Fiscal Year 2001 /02 City of La Quinta Development Project Fee Report prepared in accordance with Government Code Section 66000; or 2. Do not approve the Fiscal Year 2001 /02 City of La Quinta Development Project Fee Report prepared in accordance with Government Code Section 66000; or 3. Provide staff with alternative direction. Respectfully submitted, Jo n M. Falconer Finance Director Approved for submission by: Thomas P. Genovese City Manager er Attachments 1 : Development Project Fee Report 2: Letter from Ed Kibbey, Building Industry Association0. ATTACHMENT 1 City of La Quinta Infrastructure fee Government Code 66000 Calculation FY 01 /02 The infrastructure fee fund is used to account for the accumulation of resources, provided through developer fees for the acquisition, construction or improvement of the City's infrastructure as defined in Resolution 89-39. Capital projects to be funded from this source will be budgeted and expanded in a separate capital project fund. The infrastructure fee was eliminated 8-15-1999 and replaced by a new developer program August 16, 1999. The fee is based upon the attached formula and data sheet and varies from project to project. P Beginning Ending Account Descn tion Fund Balance FY 01/02 Fund Balance Revenues & Other Sources (Developer fees 0 Interest income 126,854 Contributions from property owners 0 transfers in - CDBG Reimb for Senior Ctr Construction 0 (Total Sources 126,854 Expenditures & Other Uses Capital Projects - Adams Street - Note 1 Transfers out - Capital Improvement Project Fund --- - rTotal Uses Total Available Five Year Test Using First In First Out Method ,Unspent Funds Represent Ending_ Fund Balance Revenues Collected from 1999 Revenues Collected from 2000 'Revenues Collected from 2001 !Revenues Collected from 2002 Total Ending Fund Balance 4,670 567,741 - - -- - - 572 411-- _- - _- m -- -- - 4,507,810 � (445 557) _�4,062,253_ I June 30, 2002- 4,894,689 1,130,483 210,807 126,854 6,235,979 (Result : Five Year Spent Test Met in accordance with Government Code 66001. Capital Improvement Facilities Coital Improvement Facilities Washington St Storm Dram Improv Traffic Signal Ave 52 & Washington iCivic Center Campus Improvements (Sidewalks - Various locations (Cove Mini -Park Expansion Washington 1-10 Interchange (Washington St Widening -Fred Waring CVAG/Jefferson Phase 1 Montero Estates Noise Study/Sound Wall Ave 52 (Jefferson St West to Citrus) Adams Street Median Adams/Westward Ho Ave 54 (Jefferson to Madison) Citywide Street Sidewalk Improvements ;Fire Station - Note 2 I Emergency Vehicle Devices 'Eisenhower Dnve/Ave 50 Drain Im rroov Total FY 01/02 % Com lete %funded with fee -- 0 -- --- 5.64% - - 100.00% 0 0.00% 50.00% 0 61.97% 5.72% 3,784 15.13% 100.00% 150,995 92.58% 37.13% 0 33.33% 16.67% 126,213 100.00% 100.00% 0 81.84% 7.83% 38,139 46.54% 19.57% 19,242 99.57% 20.17% 2,864 100.00% 22.53% 0 0.55% 100.00% 0 0.84% 100.00% 53,250 67.15% 8.82% 173,254 12.50% 100.00% 0 5.41% 0.00% a 0 2.57% 30.07% - 567741 -�' J Note 1 - The City contracted with Century Crowell to make improvements to Adams St. The improvements were 100% funded with Infrastructure funds and are 100% complete. r U115 City of La Quinta Quimby Fees Government Code 66000 Calculation FY 01/02 The City has established the Quimby Special revenue fund. The fund is used to account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. The fee is based upon the attached formula and data sheet and varies from project to project Beginning Ending Account Description Fund Balance 'I FY 01/02 Fund Balances_ Revenues & Other Sources (Developer fees 126,375 Interest income 15,700 (Contributions from property owners 0 (Miscellaneous 0 ;Transfers in 0 iTotal Sources 142075� rt _ - - - -- Expenditures & Other Uses Transfers Out General Fund 7,981 (Transfers out Capital Projects 276,700 (Total Uses - - - --- — --- 284,681 [Total Available 505,277 _ (142 606 362,671 Five Year Test Using First In First Out Method Unspent Funds Represent Ending Fund Balance June 30 2002 Revenues Collected from 2000 189,315 Revenues Collected from 2001 31,281 Revenues Collected from 2002 142,075 Total Ending Fund Balance $362 671 -- - — --- ',Result : Five Year Spent Test Met in accordance with Government Code 66001. Capital Improvement Facilities ',Capital Improvement Facilities FY 01/02 % Comple 18 Acre Park Site $191,275 8.23% Pocket Park Saquaro 85,425 20.25% Sports Complex Lighting 7,981 -- -$284 - 100.00% Total 681 unded with fee 100.00% 18.35% 100.00% 6i 6 O R 7 U a6 U 0 0 m w O �UU O w (j C R N 6) 0-,N 0 O -6> > 0 T O U O(DLL N O > N n ca �a V- a o R � 3 N 0 6Ei > Ul o n aID E > N O 'O C N O L U m a C O O w U U C N � O N a � R U N LO.. 6) � N N R L y O_,U 3 C CD w 0 ° E Cc m Ro 0x o N ma � � C O R � « 9 U N oa a-� N 3 R h U d N j N ccO m E (D M 0 1 6 BYO E n E O w 'D V O « w 6) O � � C 0, N R O aN O N w6 T R � n u w 0 a, w m 6) d C O - m O v o m n cR H d� C O LT O: al U I C ` R R R 0 0 IN C'I �I II T I E o r E 0 M (O I L N N I JI �IU 50 I- m a O v ml I N _.. N U N. T cr Y7 N M LI RI I rn a 2 I of cl N: 0 R I T a0 a0 N MN0 00 LID O V) MOO o0 O N E' m o F, II �I Wl 61 On R O _ yl. y 0 V N! 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O CI N- C N 00 O O O O O O;O'I N O M OI __--L '., M O O U I In 10 U O III m O o W N N OD O N m N N I'- (O OD'N yI,7 l0 _ U' C C O V V N N Y l O N N V V n r" I NI OD n O r f I D N a O O M O W p 0 O (`7 f T O LL I I I F-IIt M U O) C'I N O N N (p m LL M .- i w E E I I c 1 N f U ` c i f Imp N, 1 1 O j N N 1 Co C U O C$'O U d F O N y O a 'a CO i O N N C y C C p U C C LL N O N K N O U (U O U« u C C U 'C (0 N ~ C C OII N 1�/I N C'.. f N y E N -� O O O C N C O Ip l N N a,)M) G LL I N C C C lli T>> O d 0} O ... to _ > ILL >> N C N N N O U 7(D LL LL, _ H a-U J U (n LL LL �I �1 LI may\ o 0 a o o 0 0 0 0 1�INMgcLO 00 -MzoNo0q o N 0 O O N M Z 0 0 0 O0006MNC, W �00� �I I� 0 'CI o a s 1- C U') q. r- Q to 0 O f� i00 . ��C,.)�zll7o0� UOdO0)CO�Cco O0CV ICI' 0 O CDNCI O000 �01000Op000d'� ONO 00 Ni O LL^ OM0 wO1,0f- O 'NcOI : NNt'-OI 'LL� Cl) ON cO V00 D04 ioi C C C C C C C C C C .O 0 0 0 0 0 0 2.20 0 �p 7p CD m a'16 15 N� NU N C1O O O O O O O aaCUD L tewcoL�a0 0 w :mo U L) E c c C C c C C 06 oS 06 '>- � .i-Hf�HHHF- 0-0..0- 0 --- LO CO mid^ 'o Q O � N a) a Ocn� a) w - w O O C a) N Z E O N �p a) O 69 O V E 0 O C m c y a) 0 0 c U C cu x LO m N C0 a) U) 0 CD N m0 m0 mN 4) p N a O M N N C O � O ) N ZO d-m EwC`cO a) U N r U a O C O 0 c U) O N m> Z m a) o U LL LL a) @ p _ U aa) w c 0 Ea) =CC �j m c p Uc m j 0 > O o U C _ CO N O N m •2 V p OOZp(�� m Udo:D m m 0aU E @ �Uc) °� •N 0 ca: E E crnU .�M a) .0 o 0 Om2 > a)� — ao U) EE m p^ E O o N N� .� L U j m m Y C C N Q rn O N N 3 0 C N ami U ai f° m > :3 m a w �', �' c E Q m m m e C'1 - aci Q w e (n U a m N w a� c M m a) D cp I- • U) Q o ' N o fn N to O O E 0 a r N r- o > Z(1) a) U O)O 7UU m�'V NNrw� Md o 0 a) > O .O. m e a) U .2 V U rn E 'c m U Q a) N h a) Q a) a .,.., o p m s O C`9 «= E (�J `m ;> ;> O o •N � O 1 0 O CV a) m o 0 O UDU' LL �IUn.2h-UwJ>CUUUn-��F Zz6RLL 3 zw z s r 1 6 0 9 p ,CE 14 CITY Of LA OUINTA CITY MANAGER'S OEP1. September 18, 2002 Mr. Tom Genovese City Manager City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Tom: TACHMENT 2 It BIR Desert Chapter 77-570 Springfield bane S,Uae F, Palm Ueserl.. California 92211 760.:360.2-F76 fax 760.772.:3:372 I spent a wonderful hour with a very patient John Falconer today, going over the mitigation fee report. One of my concerns involves the charging of interest on three "loans" from the Redevelopment Agency to the Park Development Impact Fee Fund. To my knowledge, there is no justification to the Fund paying interest on an advance of money for a city project. If the City wishes to provide money through a circuitous manner to build a project prior to receiving funds through the normal cash flow to the fund and have that money repaid, that is fine. But to charge interest for that money is not a proper charge to the Fund. Just as a sidelight, I see no reference in the material provided me that the Civic Center Campus is designated as a park, therefore making the area not eligible for funding. In addition, the existing park acreage presently exceeds the 1.1 acres per thousand. Now to a new subject. A review of the Transportation fund expenditures shows $245,134. For Citywide Street Sidewalk Improvements. A review of the supporting documentation shows that none of the projects listed are eligible for funding, in that they are not listed in the Development Impact Fee Study. Quoting from page 3.2, second paragraph, 3ra sentence: "As a result, the impact fees for arterial streets will cover only the cost of additional travel lanes (e.g., the two inside lanes on a four -lane arterial), as well as median improvements, on those arterials where they do not already exist." Also listed as Transportation expense is $277 for Various Left Turn Pockets - LQ Village. This expenditure is not set out in the Development Impact Fee Study and therefore is not an authorized chart to the account. 01.G Finally, We would like a change of the percentage of library costs the fund is responsible for. Page 6.2 of the fee study shows that the city is responsible for 40% and the fee is responsible for 60% of library costs. We respectfully request that 40% of the FY 01/02 expenditure be deducted from the $68,106. shown and that the last column show the maximum responsibility of 60%. We respectfully request that the above charges to the Transportation fund be reversed. Additionally, that the interest charged to the Park and Recreation fund be reversed. Finally, I would like to meet with you concerning the Civic Center Campus. I look forward to talking with you. Respectfully, (Ed Kibbey Executive Director Page -2- T44t 4 4 Q" COUNCILIRDA MEETING DATE: November 5, 2002 ITEM TITLE: Acceptance of Citywide Park Improvements, Project No. 2000-02 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept Project No. 2000-02, Citywide Park Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and, authorize the release of retention in the amount of $21,238.40, 35 days following the recording of the Notice of Completion, and approve the transfer of $35,000 in infrastructure funds from Project 712 Citywide Street Sidewalk Improvements to Project 656 Citywide Park Improvements Project. FISCAL IMPLICATIONS: In the Fiscal Year 2000/2001 Capital Improvement Program (CIP), $140,720 was allocated for developing a mini park in the Cove area and $40,000 for developing a mini park in the Sagebrush/Saguaro/Bottlebrush area. These amounts were added to the $160,000 for the Eisenhower Park expansion project for a total of $340,720 for the three mini park projects. During Fiscal Year 2001 /2002, the City Council allocated an additional $40,000 in the CIP for the mini park located in the Bottlebrush/Sagebrush/Saguaro area, and allocated an additional $19,280 for the Cove Mini -Park Improvement. Current budgeted funding for this project and their respective sources are as follows: FUND INFRASTRUCTURE QUIMBY PARK DIF RDA CIP #1 ACCOUNT NO. AMOUNT 401-000-493-000 $160,000 401-000-493-000 $85,425 401-000-493-000 $60,000 401-000-493-000 $160,000 TOTAL $465,425 T:\PW DEPT\COUNCIL\2002\021105c. wpd The following is an accounting of the project expenditures: Beginning Balance Original Contract Amount Approved Contract Change Orders No. 1-7 $500,425.00 ($247,713.00) ($182,129.66) Balance Remaining $70,582.34 As indicated adequate funds are available in the project budget to pay the contractor retention and to close-out the construction phase of this project. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 1, 2001, the City Council approved a Professional Services Agreement with Ray Lopez Associates for design/build services for three mini parks. These park improvements included the Bottlebrush/Sagebrush/Saguaro park site, the proposed park site at the northwest corner of Avenida Velasco and Calle Temecula on property donated to the City by Mr. Meyran, and the northern expansion of Eisenhower Park. On March 5, 2002, the City Council acted to approve Contract Change Order No. 2 in the amount of $94,584 to Ray Lopez and Associates to implement various design and construction modifications to Project No. 2000-02, Citywide Park Improvements and appropriated $65,425 from Quimby funds to provide adequate funding for increases in the scope of work for Project No. 2000-02, Citywide Park Improvements. On September 12, 2002, a Contract Change Order was issued for perimeter landscaping of the new sidewalk and wall constructed on the west side of Washington Street between Avenida La Fonda and Avenue 52. The project's construction is now 100% complete and is in compliance with the project plans and specifications. The Staff recommends the City Council accept this project as 100% complete and authorize the City Clerk to file a Notice of Completion. % N' T:\PW DEPT\COUNCIL\2002\021 105c. wpd A final accounting of this Contract is as follows: Original Contract Amount $247,713.00 Approved Contract Change Orders No. 1-7 $182,129.66 Total Contract: $429,842.66 Amount Paid to Date ($380,660.25) Subtotal $49,182.41 Retention to be released ( 5%): ($21,238.40) Remaining fiscal commitment: $27,943.98 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept Project No. 2000-02, Citywide Park Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and, authorize the release of retention in the amount of $211238.40, 35 days following the recording of the Notice of Completion and approve the transfer of $35,000 in infrastructure funds from Project 712 Citywide Street Sidewalk Improvements to Project 656 Citywide Park Improvements Project; or 2. Do not accept Project No. 2000-02, Citywide Park Improvements as 100% complete; or 3. Provide staff with alternative direction. Respectfully submitted, P� imothy R Jona on, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager w T:\PWDEPT\C0UNC1L\2002\021 105c. wpd Tit!t 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ID ITEM TITLE: Approval to Award a Contract to STUDY SESSION: Construct the Miscellaneous Improvement Projects, Project No. 2001-09 PUBLIC HEARING: RECOMMENDATION: Allocate up to $35,042.00 from the City Public Works Department Maintenance Division Account No. 101-453-621-631; appropriate up to $1 14,000.00 from the City Infrastructure Fund Reserves Account No. 225-000-300-290; and award a Contract in the amount of $230,851.50 to International Pavement Solutions, Inc. to construct the Miscellaneous Improvement Projects, Project No. 2001-09. FISCAL IMPLICATIONS: The following represents the available funding: Funding Source RDA Project Area No. 1 Gas Tax General Fund Available $40, 200.00 $8,168.00 $109,659.00 $158,027.00 Less Prior Expenditures (A/0 10/23/02): ($15,414.32) Available Revenue (A/0 10/23/02): $142,612.68 The following construction budget is necessary to construct the base bid items presented within the Miscellaneous Improvement Projects: T:\PWDEPT\CO UNCI L\2002\021 105d. wpd J � v 4 Various Left Turn Pocket Modifications Calle Tampico & Eisenhower Dr. Pavement Reconstruction Adams Street Sidewalk Repair and Reconstruction Avenida Bermudas & Avenue 52 Pavement Reconstruction Installation of Sand Filters (Storm Drain) - 3 locations Sub -Total Construction Costs: Inspection/Testing: Administration: Contingency: Subtotal: $ 9,180.00 $10,350.00 $1 1 ,750.00 $10,964.00 $98,500.00 $140,744.00 $13,722.54 $7,037.20 $161,503.74 $16,150.37 Total Anticipated Costs (Base Bid Areas): $177,654.1 1 As illustrated, the available funding for the base bid items presented above is $35,041.43 less than the anticipated costs for these improvements. The funding shortfall is available within the Public Works Department Street and Maintenance Division Budget, Account No. 101-453-621-631 . Staff recommends that the City Council allocate up to $35,042.00 from the Street and Maintenance Division Budget toward the maintenance improvements listed above. The following budget is necessary to construct the Additive Alternate presented within the Miscellaneous Improvement Projects: Washington Street Median Island Modification Sub -Total Construction Costs: Inspection/Testing: Administration: Contingency: Subtotal: Total Anticipated Costs (Add Alt Bid Areas): T:\PW DEPT\COU NCIL\2002\021 105d.wpd $90,107.50 $ 90,107.50 $8,785.48 $4,505.38 $103,398.36 $10,339.84 $113,738.19 002 As illustrated, the total anticipated costs to construct the additive alternate bid items is $1 13,738.19. The necessary funding is available within the City Infrastructure Fund reserves, Account No. 225-000-300-290. Staff is recommending that the City Council appropriate up to $1 14,000.000 from City Infrastructure Fund reserves toward the Washington Street Median Island Modifications. CHARTER CITY IMPLICATIONS: The project is funded entirely from development impact fees, Gas Tax and the General Fund. Since these funds are locally generated, the project was not bid using prevailing wage requirements. BACKGROUND AND OVERVIEW: On July 3, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 Capital Improvement Program (CIP). The Various Left Turn Pocket Modifications in the La Quinta Village, Project No. 2001-09 is included within the adopted CIP. In addition, the Fiscal Year 2001 /2002 Operating Budget for the Public Works Department includes revenue for miscellaneous street reconstruction and maintenance and repair of storm drain facilities. The work associated with each of the proposed improvements is similar in scope and character. Subsequently, the proposed street maintenance improvements, sand filter drainage improvements, and the various left turn pocket modifications have been combined and were bid for construction as a single project. The combined projects will provide the following: 1. Various Left Turn Pocket Modifications (Project No. 2001-09). This project is located at the intersection of Washington Street and Avenue 52, and at the intersection of Washington Street and Calle Tampico. The proposed improvements will shorten and reconstruct the median nose of the left turn pockets. 2. Calle Tampico and Eisenhower Drive Pavement Reconstruction. This project is located at the intersection of Calle Tampico and Eisenhower Drive. The proposed improvements will remove and reconstruct the failing pavement areas in the northbound lanes approaching the intersection. 3. Avenida Bermudas and Avenue 52 Pavement Reconstruction. This project is located at the intersection of Avenida Bermudas and Avenue 52. The proposed T:\PW DEPT\COUNCIL\2002\021 105d. wpd Y U� improvements will remove and reconstruct the failing pavement areas in the northbound lanes approaching the intersection. 4. Adams Street Sidewalk Repair and Reconstruction. This project is located along Adams Street near the Whitewater River Channel. The proposed improvements include removing and reconstructing the buckled sidewalk as well as constructing drainage inlets to the existing storm drain. 5. Installation of Sand Filters at Three Locations. This project includes installing sand filters at Palm Royale Park located at the southwest corner of the intersection of La Palma Drive and Adams Street, at the retention basin located between Adams Street and Camino Azul, and at the Desert Stream retention basin located at the northeast corner of Ashley and Desert Stream Drive. On March 5, 2002, the City Council approved the PS&E and authorized staff to advertise the bid of Capital Improvement Project No. 2001-09, Various Left Turn Pocket Modifications. The City Council also approved the PS&E for other minor miscellaneous maintenance improvements and authorized staff to advertise the minor maintenance improvements as a part of the Various Left Turn Pocket Modifications. The original bid opening was May 15, 2002. Unfortunately, there were no bids received for the proposed improvements. Staff surveyed the potential bidders and found they either could not meet the City's construction schedule or were unfamiliar with installing the structural fabric specified for the pavement repairs. In order to overcome this, the PS&E were revised to replace the original proposed structural fabric with a traditional roadway section of equivalent structural capacity. On July 16, 2002, staff presented its finding and conclusions to the City Council regarding the City Council's request to review the feasibility of constructing a full turn intersection into Lake La Quinta Drive and into the future driveway of the St. Francis of Assisi Church. The City Council directed staff to negotiate a contract change order with Matich Construction to include these street improvements with the Washington Street Pavement Rehabilitation improvements. Matich Construction requested $189,783.00 for the additional contract work, which was more than twice the Engineer's Estimate. On September 17, 2002, the City Council approved the modified PS&E and authorized staff to re -advertise the project for bid. Subsequently, staff issued an addendum including the Washington Street median modifications and street improvements within the Miscellaneous Improvement Projects, Project 2001-09. T:\PWDEPT\COUNCIL\2002\021105d. wpd 1 604 On October 17, 2002 two bids were received for the construction of this project. The following table summarizes the results of the bids received. A detailed bid comparison summary is provided at Attachment 1 . Improvement Base Bid Area 1 - Washington St. Left Turn Pocket Modifications Base Bid Area 2 - Calle Tampico and Eisenhower Dr. Pavement Rehab Base Bid Area 3 - Adams St. Sidewalk Base Bid Area 4 - Avenida Bermudas and Ave. 52 Pavement Rehab Base Bid Area 5 - Palm Royale Park Sand Filter Base Bid Area 6 - Tract 24571 Sand Filter Base Bid Area 7 - Tract 25363 Sand Filter Add Alt 1 - Washington St. Median Modification Engineer's Est. Intl. Pavement Cora Solutions, Inc. Constructors $6,225.00 $9,180.00 $42,364.00 $6,880.00 $10,350.00 $11,776.00 $7,075.00 $11,750.00 $10,790.00 $8,240.00 $10,964.00 $11,615.00 $47,500.00 $46,000.00 $144,639.00 $17,250.00 $17,500.00 $34,250.00 $35,000.00 $106,495.00 $90,107.50 GRAND TOTAL: $233,915.00 $230,851.50 $31,074.00 $96,947.00 $127,795.00 $477,000.00 As illustrated, International Pavement Solutions, Inc. presented the lowest responsive bid in the amount of $230,851 .50. Pending the City's Council's approval to award a construction contract on November 5, 2002, the following represents the anticipated construction schedule. Approval to Award Construction Construction Period (45 days) Acceptance of Improvements T:\PWDEPT\C0UNC1L\2002\021 105d.wpd November 5, 2002 November 25, 2002 - January 8, 2003 February 2003 w 1 ,_ - 605 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Allocate up to $35,042.00 from the City Public Works Department Maintenance Division Account No. 101-453-621-631; appropriate up to $1 14,000.00 from the City Infrastructure Fund Reserves Account No. 225- 000-300-290; and award a Contract in the amount of $230,851.50 to International Pavement Solutions, Inc. to construct the Miscellaneous Improvement Projects, Project No. 2001.09; or 2. Do not allocate up to $35,042.00 from the City Public Works Department Maintenance Division Account No. 101-453-621-631; do not appropriate up to $114,000.00 from the City Infrastructure Fund Reserves Account No. 225- 000-300-290; and, do not award a Contract in the amount of $230,851.50 to International Pavement Solutions, Inc. to construct the Miscellaneous Improvement Projects, Project No. 2001.09; or 3. Provide staff with alternative direction. Respectfully submitted, 4imothy R. J nass , P.E. Public Work Director/City Engineer Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1. Bid Comparison Summary T AP W D E PT\COUNCIL\2 002\021 1 0 5 d —pd 006 ATTACHMENT 1 E 1R , d d z a PC 00 0 00000 'o V�1 T 00 O � M O M 69 09 N 6�9 69 6 bog N 69 69 V 69 O C. O O O O O O O O O O O O w 69 6�9 69 69 � O � 0 0 0 0 0 0 0 0 o 0 0 °o° 0 N 0 N W) M 69 69 O\ 69 69 69 69 O 0 O o O O O O 0 o 0 O 0 69 6v v o 'n 0 0 dN9 6N9 zo 0 0 0 0 0 0 0 0 O OM O CD 69 69 V9 69 69 O O O O O O O h O O O O O O O cD O O 66-9 6�9 O O OO O EA 69 69 r o N rl h E r d z d .fl c ' 0 � a U 0.1 C a U C O ^ p � N 60 .p g Q V o 0 If a N U 2 U tl U y ❑ _ U U C U C C 0 U U U L4 U cn E� •-� N M V �n �D r 00 00000 N m V Q\ O, M r- ~ 69 6N9 �-q 69 69 69 0 0 0 0 0 0 H CD N CD D CCD CD A O r 69 N a, 69 7 69 6N9 69 Nf 0 0 0 0 0 0 0 CD 0 0 0 0 0 N N 7 69 69 eq O 69 69 69 61) O O O O O O g 00 � 0 69 6G9 o 69 y Go� 6N9 00 0 0 0 0 0 0 CD 0 0 0 0 CD vi 0 �n w o0 0 In w 69 69 69 69 V) O O 0 0 0 0 O O O O O O 0 0 69 0 0 0 0 o rn N E ;; N 0 z d 9 U `Q C C O N y C ca ca U C7 j Q t o o If NU C C 0 U 00 0 0000000 ' M V N 10 r M r 10 to r Qi O� r 6A O O O O O O O O O O N O 01 V1 M O �O O '-• O O r O oG O O W 7 EA Vi N fi�9 Q� 69 M N lU lc� r 69 O� 6H O = N 69 69 69 � 0 0 0 0 0 0 0 0 0 0 0 0 o cl o CD CD CD 6H 6H 69 69 69 69 •-- 69 O O y 0 0 0 o 0 n 0 o o 0 O 0 0.0 O 0 00 g�g��0s N rl N b9 1 O 69 69 69 69 69 � 0 0 0 0 0 0 0 0 0 0 CD 0 r- O fCD ON 0 CD o 0 H9 69 fA 69 69 y O O O O N O O CDI O 0 0 0 0 0 O 0 O 0 00 6H O O O CD 0 0 C 69 69 69 Vf C o v N ti E M 0 z a s .`"i rQ U U � W U tf � C^ Of U 'O � •C C G cc c c o tl o o o 0�° U U3 U U U h :5 F� •-- N M 7 Vl -O r co d vUv 0 0 0 0000 O y � 'om 69 69 .-. 6q v9 vi ^ fig O o 0 0 0 o h O O O O O O N ^ V N O u W 6q N ^ Yi 6q fill 0 0 0 0 0 0 0 0 o c o 0 0 v CD O 0 O N r- O'n O- a N fill N 4A — fill 5q fill 6q O Vf 0 o v o 0 o h o c v o 0 o m 0 0 N N 69 Vi fill � fill 6q 0 0 0 0000 0 0 0 0 0 0 0 CD � O CD N fiO�q 60�q vi siq fill s�q O O O O O O O O O O O O 0 fill 0 o ,TfillO 0 0 5 0 v1 V+ J aYi i 7 J Z a � Q I ' U a I � I � > I o c °J c .o A > V � o t S, C ^ U V O C O ,C O U O U F 0000 00 0 0 0 -'T V lO Cl 1 It .00 cq m 00 O In b O O b c ^ M 64 �(A 0 0 O O O O O O h O O O O O O O O 7 b vNi fi�9 ONi O O fig 69 d O 6q 6q 0 0 0 o O o 0 0 0 0 0 o O O o O o O CD CD 0 0 0 o 0 0 0 •� .-• 'O fill 69 6,q fill fill 69 fi9 69 V 69 0 0 0 0 0 0 0 0" 0 0 O o O 0 0 O O O O o O o O n Yi I� vi 4q O O O O o N 69 N 614 M Ni fiq fill fill 0 0 0 C. C. 0 0 0 0 0 0 0 0 v+ O Cl O v, O 0 O 0 0 0 N — V O N fV I� 6q 69 N69 fill fill fig V fill y O O O O O O O O CD CD CD o C o (A o fill fill fill 69 fill � i 0o N N o � E Y 7 i V) I C z W3 cn i I Q .9 I N O Y O U oo ayi W U G 3 c 3 0 a bi r c =O M m v Y r 0 U > >� .aA aa`J a �7 W rye iZ. U� o a� 'aB a. Q °O o �°'- N O U h C;n fn cn W �O ul N U� SC> .S o f zZ n. E Lz 2 F= — N M - vt - r W 00 0 0 0 r� ut ut v1 O oNo vOOi VN'+ � � O O O O ONO ul V1 69 O� fill fi�9 6�9 6�q 00 0 0 0 0 CD C) 0 0 0 0 0 N N M M 69 69 fA iA fA 0 0 0 0 0 00 0 0 o O CD o 0 6q r- N N M 0 0 0 0 0 oD o 0D 0 o iJA V bq M fill M fill N fill CD 0 CD CD O O O O O CD CD o 6,q o fill 6�9 69 fill e 0 i w '� w i I O O 0 o U aJ U 3 c O Y C O Y � > M rn a U� Y C td y C h N _C h O M M C — A ^ u C a y 7 = rn = o rn T 0 _=za 4 � 609 9) O O O O O ° o v 10 `~' r- CD UF w 6Mv E `M M 6s F C .. z y ClO O O o O U O m U v o v o �y •� 69 69 69 O U q � O o o O O o o O a o 0 0 0 oD o 0 0D ZU F ki iZi E. 6M9 65 69 = �^ y 601 >z o d aF CD O ti z� w Cl Cl o a 69 69 � 0 0 0 0 a o CD 0 0 0 CD u m 0 F. r o o o vi N E69 69 69 w d O O o O O O W a �j f o 0 0 •• va .0 W �. 00 w O y or E r b zo U a a a a i •o d m y 3 c n a V a Q M o Q0 O U o ti ^ U C A y O Ez lo r o0 0 0 0 0 0 0 0 0 V v� O oro 10 000 a 69 vi � by wj of o6A 0 0 0 o 0 0 O h N V1 N Vl T O Oa 0 O 00 0 0 0000 0 0 0 0 0 0 0 0 =° � 6Ns 69 w 6Ms v) is) M 69 O O O O 0 0 0 0 0 0 0 O 0 O 0 'O Q O o O C. O 0 C C O In 6q r7 � O O +°•' N 69 N 69 M 69 — 69 — 69 00 0 0 0000 CD 0000 00 0 0 ^� vj Vf 6�9 69CD 6r9 Vi 69 C�1 69 O O CD O O y O O O N O O O O O O R O O 6�s 6N9 O CD O Z 69 6�9 69 69 h 00 0 0� o E r z w d w � O a U a v) U 3 c 3 0 c o v q U 0 M O ctl � C qy Lam'. cd cd • U) o X U G N y U C M t0 O C 10 y N U U a 'R• S "R ^' S o "' S z a. "' '� E w f- — N M h b r m O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O <f O D\ V O O <r O 10 r O V vi 'D o0 m 00 r rn �n 'I N 10 — .� 7 Cl v v r M �D 00 Vl V N O, M ry r 69 69 — 6S 69 M " N 69 " N b9 69 69 y v+ 0 Cl 0 CD 0 0 o0 -- N 0 cV 0 0 0 0 0 �D 0 O CDO V —_ C M O v1 O\ oo N 64 6A V O� V L M 6D 00 Q� M N 69 69 0 0 0 0 0 0 0 0 0 0 0 CD O ID o Cl v o 0 0 o n 0 O000C) 0 0 0 o r o CD 0 CD 0 noo o r Gov 0000nv o CD 6/9 69 6�9 64 N 69 " — " 61i Vi b9 O\ 69 O O O O O �n 0 0 0 O ti CD CD CDO O r O O O O 0 0^ to 0 O 0 �n 69 vi 6N9 0 O 0 It 6'1 O O 0 69 6i! 61i Vi O o 0 0 0 0 C. 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 o r r v o v O 0000vrM.DMOv O O O O D, r O N 0 0, v1 u'i O 'D V O r N N M 'D 69 69 Vi 69 69 N 69 69 M fA 69 6S O 69 O CD O O O O O O CD CD 0 0 0 0 0 0 0 0 0 0 ^1 O O O O O O 64 6I9 6M9 r M �D 6i1 O N 69 C 69 O r N M 69 6/i Mf/3 69 00 - CD o CD c:, N CD 10 - n E r C z cnv)v)wu..U.Lncn a .a .a a cn v cn d GO W Q r, Y 3 0 U 0 c wof of c •p � C7 Y O C N O ° O U 3 - F Ca) O U � 7 '� o chi rL ° W O U A o E U U U Q y o U Q° �_ iF-AacnG w.au1 �•-� N M V �n �p r Hd O 00 00 0 M 661 U 610 T4t!t 4 a v Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Approval to Award a Contract to Construct the Fiscal Year 2001 /2002 Traffic Signal Improvement Program, Project No. 2001-10 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Contract in the amount of $230,310.00 to DBX Inc. to construct the Fiscal Year 2001 /2002 Traffic Signal Improvement Program, Project No. 2001-10. FISCAL IMPLICATIONS: On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 through Fiscal Year 2005/2006 Capital Improvement Program (CIP). This year's CIP included funding for a new traffic signal at Avenue 52/Avenida Bermudas and the installation of emergency vehicle preemption devices at five locations. The following table represents the available funding: PROJECT FUNDING SOURCE AMOUNT AVAILABLE Traffic Signal at Avenue 52/ Avenida Bermudas Developer Impact Fee -Transportation $175,000.00 Emergency Vehicle Preemption at Five Locations Infrastructure Fee $109,000.00 JPIA Grant $25,000.00 TOTAL AVAILABLE FUNDING: $309,000.00 AMOUNT EXPENDED A/O 8-31-02: ($25,441.03) BUDGET AMOUNT REMAINING: $283,558.97 T:\PWDEPT\COUNCIL\2002\021105 a. wpd - ) Based upon the lowest responsive bid in the amount of $220,310, the following represents the anticipated project budget: CATEGORY AMOUNT Administration (amount remaining) $12,952.50 Engineering (amount remaining design): $3,500.00 Inspection/Tesging/Survey: $24,750.00 Construction Contract: $220,310.00 Contingency: $22,046.47 TOTAL: $283,558.97 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated revenue. The project was bid without prevailing wage requirements. BACKGROUND AND OVERVIEW: On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001 /2002 CIP as part of the annual budget. The new signal at Avenue 52 and Avenida Bermudas and the installation of emergency vehicle preemption (EVP) devices are included as follows: Project No. 1 - New Traffic Signal at Avenue 52 and Avenida Bermudas Construct a new traffic signal at the intersection of Avenue 52 and Avenida Bermudas. Project No. 2 - Emergency Vehicle Preemption/Public Safety Program Install Emergency Vehicle Preemption (EVP) devices at six intersections. This project will complete the City's Preemption Program. Each signalized intersection will be equipped with an EVP sensor which assigns priority to emergency service vehicles. The proposed intersections include: Eisenhower Drive/Coachella Drive, Eisenhower Drive/Avenida Fernando, Washington Street/Eisenhower Drive, Washington Street/Avenue 47, Washington Street/Channel Drive, Jefferson Street/Vista Grande, and Highway 1 1 1 /Depot Drive. On February 5, 2002, the City Council approved a Professional Services Agreement (PSA) with Willdan in the amount of $1 5,919.00, to prepare the PS&E for the Fiscal; Year 2001 /2002 Traffic Signal Improvement Program, Project No. 2001-10. J # T:\PW DEPT\COUNCIL\2002\021 1 05a. wpd The PSA included the design of a new traffic signal at the intersection of Avenue 52 and Avenida Bermudas and for EVP modification plans for five of the proposed six locations identified above. The intersection on Highway 111 at Depot Drive is currently proposed to be modified by the adjacent private developer, Komar Investments, and therefore is not included in this project. On September 17, 2002, the City Council approved the PS&E and authorized staff to advertise the bid of Project No. 2001-10 Fiscal Year 2001 /2002 Traffic Signal Improvement Program with in Engineer's Estimate of $186,381 .38. On October 18, 2002 sealed bids were received for the construction of this project. A detailed bid comparison summary is provided as Attachment 1 . DBX, Inc., of Temecula CA, presented the lowest responsive bid in the amount of $220,310.00, which is approximately 1 5% above the Engineer's Estimate. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Award a Contract in the amount of $230,310.00 to DBX Inc. to construct the Fiscal Year 2001 /2002 Traffic Signal Improvement Program, Project No. 2001- 10; or 2. Do not award a Contract in the amount of $230,310.00 to DBX Inc. to construct the Fiscal Year 2001 /2002 Traffic Signal Improvement Program, Project No. 2001-10; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. nass , P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager er Attachments: 1. Bid Comparison Summary 1 i Or U3 T:\PWDEPT\COUNCIL\2002\021105a.wpd O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OO W 0 0 0 0 0 0 0 0 0 0 0 O O O O 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 Cl 0 0 0 0 0 0000,o 00000000o Vi0000000 V 000v o00 00000000- O F O O O O 10 D\ 00 M O M O n O, N 0 N 0 O 0 I� 0 Iq 0 lc 0 O 0 ,D O CDr� O O O^ O O CDN O O 0 7 ,D ,o 'n O 7 [- O O O oo O CD,O O O V, O N CD vl O O O 7 O O O CAN V1 00 r- 00 W en^ 7 7 V, N M ,D 7 V, o0 V, M N 69 00 o, O -- 7 r- V3 h 69 r, 69 Vl 69 M 69 V, 69 69 69 69 (9 69 N69 69 ^69 69 fH 69 69 69 69 69 69 69 NVi 69 V) 69 69 69 �; 69 M69 69 N L w r �^ 69 w �+ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O a ° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o d c 'iti0000000vivivi00000vi�i000�n000 O O O O V, V, N 0CDCD 0 '•' O O ^ 69 ^ 69 V, V, 7 7 N ffi 7 69 69 69 69 O 7 [� q n V, M Vi M Vl F O 69 69 69 69 69 Vi 6'3 69 b9 69 69 ^� 69 M69 69 69 69 69 69 69 O 0 O 0 O 0 O 0 O 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 o 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 Cl 0 Cl 0 0 0 0 0 0 0 Cl O CD Cl O O CD O O CD CD CDO CD CD O O O O W O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O COO p O O O CD O 0 f-- 0 00 0 0 0 0 0 0 0 0 0 0 O O O O o0 M V1 O O O m v1 V1 0 0 0 0 0 F O O O O N c ,O O N ^ ,o O- V1 7 V, 7 7 N 0 N 0 o0 V, M O o\ O N O^ ,D 0 O 0 ,D 0 M -- N� 00 O M N 7� N 0 M 0 M 0 00 W N ,o N 0 ,o 0 m 0 'D 0 M 0 ,o t�•^ °, 41 d ..• 69 FA 69 69 69 .-. .-• 69 69 69 69 69 .-. 69 69 69 7 69 69 69 69 69 69 69 69 M 69 69 69 69 69 69 69 M N69 p 69 Vf 69 69 C Ga O O O O O O O O O O O O O O O O O O O O O O O CD CD O CD 0 0 00 0 0 0 0 o a y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 00 0 0 Cl 0 0 Cl 0 Q F (J O O N N O O v O 'I. 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RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 41 STUDY SESSION: PUBLIC HEARING: Authorize staff to include the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements within the FY 2002/2003 Capital Improvement Plan (CIP); appropriate up to $316,011.00 from City Infrastructure Reserve Funds; adopt the proposed project budget; and, adopt a Resolution of the City Council approving the submittal of a project application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for partial funding of the Miles Avenue/Washington Street Parkways Stabilization Improvements and appropriation of up to $595,235 in CMAQ funds and up to $77,119 in MSRC grant funds toward this project. FISCAL IMPLICATIONS: The following represent the recommended funding and funding sources: Funding Source Amount City Infrastructure Funds' $316,011 .00 Congestion Mitigation Air Quality (CMAQ) Funds $595,235.00 TOTAL: $91 1,246.00 'May be reduced by up to $77,119 if MSRC grant is awarded. 9 S:\CityMgr\Terry\Staff Reports\021105f.wpd Staff recommends the City Council appropriate up to $316,011.00 in City Infrastructure Fund Reserves to cover the City's contribution toward the Washington Street/Miles Avenue Stabilization Improvements. The Coachella Valley Association of Governments (CVAG) has approved and allocated CMAQ funding in the amount of $595,235.00 toward the proposed improvements. An opportunity exists to obtain an MSRC Grant from the South Coast Air Quality Management District (AQMD). This grant offers a "local match" of 1 1 .47% against TEA-21 CMAQ funds for PM-10 mitigation project participating. The project's participating costs are $672,359. The City will receive 88.53% or $595,235 in TEA- 21 CMAQ funds, which results in the City's eligibility for MSRC funding in the amount of $77,1 19. If the City is successful in obtaining the MSRC grant, the appropriated Infrastructure Funds will be reduced by $77,119. The following represents the estimated project budget: Activity Budget Design $67,738.00 Construction $677,380.00 Inspection/Testing/Survey $ 52,497.00 City Administration $33,869.00 Contingency $79,762.00 TOTAL: $ 91 1, 246.00 CHARTER CITY IMPLICATIONS: The project will be partially funded with a Federal Grant and will be subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The Coachella Valley Association of Governments (CVAG) serves as the Transportation Funding Agency for the Coachella Valley Sub -region. As such, CVAG has been assigned the responsibility of oversight and administration of the sub-region's proportionate share of the Congestion Mitigation Air Quality (CMAQ) Program Funds made available through the Transportation Equity Act for the 21 st Century (TEA 21) SACityMgr\Terry\Staff Reports\021105f.wpd Early in the Program, CVAG, the South Coast Air Quality Management District (AQMD), the California Department of Transportation (Caltrans), and the Riverside County Transportation Commission (RCTC) agreed that the CMAQ funds available to the Coachella Valley Sub -region be earmarked toward air quality enhancing improvements, and more specifically toward PM-10 attainment and mitigation. To this end, the available CMAQ funds were separated into four funding categories. These categories include: Clean Streets Management; Chemical Stabilization; Paving Unpaved Roadways, Shoulders and Bus Turn -outs; and Wind Breaks and Wind Fences. CVAG has obtained authorization from Caltrans and the Federal Highways Administration (FHWA) for engineering, right-of-way, construction, and construction engineering through the adoption of the State/Agency Master Agreement CML 6164, and through the following adopted Supplemental Agreements: • CML 6164 (009) - Chemical Stabilization • CML 6164 (010) - Clean Streets Management • CML 6164 (01 1) - Wind Breaks and Wind Fences • CML 6164 (012) - Paving Unpaved Roadways, Shoulders and Bus Turn -outs Each Coachella Valley municipal jurisdiction is assigned a proportionate share of the sub-region's CMAQ funding. The City of La Quinta's current CMAQ allocation is $595,235.00. The City previously budgeted this revenue to the following projects: • CML 6164 (010) - Clean Streets Management - $30,000 • CML 6164 (012) - Paving Unpaved Roadways, Shoulders and Bus Turn -outs: 1. Adams/Westward Ho Street Improvements - $1 12,475 2. Avenue 54 Street Improvements - $175,742 Unfortunately, the paving projects, selected by the City in 1999, are no longer considered PM-10 mitigation improvements and are no longer CMAQ eligible due to recent changes to the eligibility criteria by the Federal Highways Administration (FHWA). Staff has selected a replacement project for the two ineligible paving improvements. The replacement project is the installation of parkway vegetative stabilization (landscaping and irrigation) adjacent to the City owned property on the southeast corner of Washington Street and Miles Avenue. SACityMgr\Terry\Staff Reports\021105f.wpd As with other Federal Funds, the CMAQ revenue must be matched by the local agency at 1 1.47% of participating costs. In this case participating costs are $672,354, the CMAQ funding represents 88.53% or $595,235 and the required local match is $77,119. The City is also responsible for funding any amount exceeding the participating costs. In this case, the amount exceeding the participating cost is $238,892. The City recently received notification from the AQMD that MSRC grant funds are available to CVAG member jurisdictions under the Coachella Valley PM-10 Reduction Program. The project application is included as Attachment 1. The project application deadline is November 5, 2002, and funds will be awarded on a first come, first served" basis. In order to increase the possibility of being awarded the funds, the application (along with a copy of the attached Resolution) has already been filed with the MSRC. Pending City Council approval, a copy of the signed Resolution will be forwarded to MSRC. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize staff to include the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements within the FY 2002/2003 Capital Improvement Plan (CIP); appropriate up to $316,01 1.00 from City Infrastructure Reserve Funds; adopt the proposed project budget; and adopt a Resolution of the City Council approving the submittal of a project application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for partial funding of the Miles Avenue/Washington Street Parkways Stabilization Improvements and appropriation of up to $595,235 in CMAQ funds and up to $77,119 in MSRC grant funds toward this project; or 2. Do not authorize staff to include the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements within the FY 2002/2003 Capital Improvement Plan (CIP); do not appropriate up to $316,011.00 from City Infrastructure Reserve Funds; do not adopt the proposed project budget; and do not adopt a Resolution of the City Council approving the submittal of a project application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for partial funding of the Miles Avenue/Washington Street Parkways Stabilization Improvements and do not appropriate up to $595,235 in CMAQ funds and up to $77,119 in MSRC grant funds toward this project; or S:\cityMgr\Terry\Staff Reports\021105f.wpd 3. Provide staff will alternative direction. Respectfully submitted, q '10,' DIMA�� mothy R. ass , P.E. Public Works Director/City Engineer Approved for submission by: (--�dZ4�m x Thomas P. Genovese, City Manager Attachments: 1 . MSRC Project Application for Miles Avenue/Washington Street Parkways Stabilization Improvements T:\PWDEPT\CO U NC I L\2002\021 105f. wpd RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR A FISCAL YEAR 2002/03 MSRC COACHELLA VALLEY PM-10 REDUCTION PROGRAM GRANT FOR STABILIZATION IMPROVEMENTS ON MILES AVENUE AND WASHINGTON STREET PARKWAYS WHEREAS, the Mobile Source Air Pollution Reduction Review Committee (MSRC) shall make available $1 .0 million to CVAG member jurisdictions for fiscal year 2002/03 for funding of qualified PM-10 mitigation projects in the Coachella Valley; and WHEREAS, the City of La Quinta has already been awarded $595,235 in funds from the Federal TEA-21 Congestion Mitigation and Air Quality Improvement (CMAQ) program in support of the PM-10 stabilization project on Miles Avenue and Washington Street parkways; and WHEREAS, an 1 1 .47% "local match" of the TEA-21 CMAQ award is available under the MSRC grant program; and WHEREAS, the City wishes to file an application (Attachment 1) applying for the "local match" in the amount of $77,1 19. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City hereby approves the application for the MSRC Coachella Valley PM-10 Reduction Program grant in the amount of $77,1 19, for stabilization improvements on Miles Avenue and Washington Street parkways. 2. The City authorizes the proposed project, and commits the Public Works Department to the project, which involves PM-10 mitigation through soil stabilization on Washington Street east and Miles Avenue south, encompassing approximately 1,350 linear feet on Washington Street and 2,000 linear feet on Miles Avenue. 3. The City commits to the budget and implementation schedule as set forth in the application for Fiscal Year 2002/2003 MSRC Coachella Valley PM-10 Reduction Program funding. Resolution No. 2002- 2002/03 PM-10 Reduction Program Grant Adopted: November 5, 2002 Page 2 4. The City Council authorizes the City Manager, or his designee, to be the Lead Agency Representative as agent of the City of La Quinta. to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 5. The City Council authorizes the City Manager to execute the grant contract document between the City and SCAQMD, upon concurrence of the City Attorney, for the MSRC funding allocation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November, 2002, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) 1 Resolution No. 2002- 2002/03 PM-10 Reduction Program Grant Adopted: November 5, 2002 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California ATTACHMENT 1 EXHIBIT A APPLICANT INFORMATION (Return this page as part of your Coachella Valley Program application) A. Please provide the following applicant information in the space provided. Applicant Name: City of La ouinta Address: La Quinta, CA 92253 Contact Person: Terry Deeringer Title: Management Assistant Ntck Nickerson Project Manager Telephone Number: (760) 777-7041 Fax #: (760) 777-71 01 E-Mail Address: fdPPr; ng. irk,,;, fA n-r B. Please answer the following questions: YES NO 1. Are you submitting a Joint Application with other Cities/Counties? ❑ )9 2. If "Yes", are you authorized to act of behalf of all participants? ❑ ❑ 3. If "Yes", please provide the names of all other project participants. Please designate if the other participants are public agencies or private entities: Public Private a) ❑ O b) ❑ ❑ C) ❑ o d) ❑ ❑ YES NO 4. If you answered "Yes" to questions 1 and 2, above, have you attached a letter from each entity designating a lead agency and ❑ ❑ authorizing that agencv to act on behalf of the other participants? 12 !1 FY02,03 A9SRC Discretionan Fund Coachella Valley PA1ln Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK (Return this page as part of your Coachella Valley Program application) A. Please check the appropriate Project Category: @ Category 1: Use of MSRC Funds as the 11.47% Local Match for a Qualifying CMAQ Project ❑ Category 2: Purchase of Alternative Fuel PM10 Efficient Street Sweepers/Dust Control Vehicles ❑ Category 3: Installation & Maintenance of Wind Fences Adjacent to Roadways ❑ Category 4:Stabilization of Roadways, Shoulders, Turnouts, Parking Lots, etc. ❑ Category 5: Paving of Roadway Shoulders & Turnouts B. PROJECT DESCRIPTION: Provide a concise overview of the proposed PM10 reduction project. Please include a technical description of the proposed project, including the project location and limits: (attach extra sheets if necessary) The proposed project is intended to mitigate PM-10 through soil stabilization on two connecting parkways (Washington Street east and Miles Avenue south), and encompasses approximately 1,350 linear feet on Washington Street and 2,000 linear feet on Miles Avenue. In general, construction wil consist of clearing & grubbing, minor grading, landscaping & irrigation, application of environmentally approved polymer based soil stabilizer, and other incidental work necessary to complete the improvements. C. Please provide the following information as applicable to your PM10 Project: For Shoulder Paving/Turnout Projects, what is the estimated total paving area? square feet For Wind Fencing Projects, what is the estimated total fencing length? linear feet For Stabilization Projects, what is the estimated total area to be treated? 10 7 , 2 0 0 square feet 13 'to FY02/03 MSRC Discretionan Fund Coachella Valley PAlio Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK - Continued (Return this page as part of your Coachella Valley Program application) D. STATEMENT OF WORK: Provide a Statement of Work for the proposed PM,o reduction project. Include all Project Tasks as they relate to project design, development, and implementation. Each Task should be described with sufficient detail to adequately convey the work to be performed. Task 1 - Project Design (Preliminary Engineer) This task includes the preparation of Plans, Specifications and Engineer's Estimate (PS&E) of probable construction costs, including the necessary Federal documentation to comply with the requirements set forth within the Caltrans Local Procedures Manual for Federal Aid projects. Task 2 - Construction The proposed improvements are intended to mitigate PM-10 through soil stabilization on two connecting parkways (Washington Street east and Miles Avenue south), and encompass approximately 1,350 linear feet on Washington Street and 2,000 linear feet on Miles Avenue. In general, construction wil consist of clearing and grubbing, minor grading, landscape and irrigation, application of environmentally approved polymer based soil stabilizer, and other incidental work necessary to complete the improvements. Task 3 - Construction Engineer Construction engineering consists of inspection, materials testing & E. PROJECT ORGANIZATIONAL STRUCTURE: Please describe the proposed Project Organizational constri Structure, including: a) key project staff, including Project Manager, b) project reporting structure (i.e., tion organization chart); c) use of subcontractors, if any; and d) roles and responsibilities of each survey. participating city/county if a joint or multi -jurisdictional project is proposed. See attached Organizational Chart 14 CV3 K cu E Q3 E2, !t-- 7u cc -= C-> uj a cc ca c _3 CL- C-:o CY = COO cc s\ (�\2 i A\ Z3 ME cc CY CD —i cc 19 CZ> -- -- - -------- C14 ui CL U3 FY02103 kfSRC Discretionary Fund Coachella Galley PA9lo Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK - Continued (Return this page as part of your Coachella Valley Program application) F. If applicable to your proposed project, please attach an 8'/2" x 11" Site Map/Plan to this Exhibit. G. APPLICABLE LOCAL ORDINANCES - Please cite any applicable local ordinance or South Coast AQMD Rule applicable to the proposed project, and describe how surplus emission reductions will be generated as a result of implementing the proposed project. The City of La Quinta adopted regulations based on AQMD requirements which are set forth in the La Quinta Municipal Code, Chapter 6.16, Fugitive Dust Control. The project addresses an approved PM-10 mitigation measure which "involves the use of nontoxic chemical soil stabilizers in sufficient quantities to eliminate wind erosion from disturbed surface areas, ..." more specifically defined in the La Quinta Municipal Code, §6.16.020(E). In addition, land- scaping and irrigation of the parkways will not only reduce surplus emissions, but wil add to the aesthetic quality of two major arterials in the City of La Quinta. 15 a„ Exhibit B(F) - Site Map fi I I I I i I I I I I 1 1 I I I I I I i I i I I I I I 1 L S66EZ c!1 S'S66EZ 2i1 S66EZ 2iL W• W _ �� (q.`Q-• O.W. Ul O. t 0 W. . oLu.�. Q` fr r . t V7 Iw lof LU .12 r r / S•i I W O v In ri C -H �> -1 .� v 4..1 Iy -H U! bD •r•I L O •ri 14 ,G E n 1J C n u r+ a� a3 v C E r1 v ,--1 w cc ro -H C a o o uoi v H •v Coom •a o H •r1 r.j 00 3 C ., 4-j •H u E-4 4-- ro 00 o P -v u A w v •o 00 C C C •H v a, C o m F—I a1 41 C H 0 OD *H. u L) o C>+ +� r1 co W o .O >4 a 0) rn a v u �-4 •r•1 �4 (1) >•+ E w r so��C � ro a� �4 c M Iv o 4-v I > 1 �S a •r1 0 r i > 4 •r1 C E ou-, o i �i rl 4-i (1) u o Qu %, Q% i4 m rZ C v ra -o u a O }4 W. 0 4-4 •rl C 4.4 0 C u E FY02/03 AISRC Discretionary Fund Coachella [ alle}v PM10 Reduction Program EXHIBIT C PROJECT BUDGET AND COST BREAKDOWN (Return this page as part of your Coachella Valley Program application) A. Please check the MSRC Funding Category applicable to your proposed project: MSRC Funds Used as the "Local Match" for a CMAQ PM10 Project - MSRC funding is requested to provide the 11.47% "local match" against TEA-21 CMAQ funds for PM10 mitigation projects that conform to Federal Highway Administration (FHWA) and Caltrans guidelines and have been approved by the CVAG Executive Committee. ❑ MSRC Funds Matched with AB 2766 Subvention Funds - Applicants may request MSRC funding for up to 75% of the cost of a qualifying project when AB 2766 Subvention Funds are used to co -fund the balance of the Total Project Cost. To qualify for the 75% MSRC match, at least 20% of the total project costs must be funded using AB 2766 Subvention Funds. ❑ MSRC Funds Matched with Other Funds - Applicants may request up to 50%, or a "dollar for dollar" contribution, for qualifying PM10 reduction projects that meet program requirements but do not include CMAQ or Subvention Funds as the matching funding source. B. Please complete the following Cost Breakdown, as applicable to your proposed project. Please add additional Project Component categories appropriate: PROJECT BUDGET & COST BREAKDOWN PROJECT FUNDING SOURCE Local COMPONENT MSRC $ CMAQ $ Subvention $ Other $ SUBTOTAL Environmental ...................------............................._.._.............._............._..._..._... _ Design & Engineering_............_7...,_79960.......... 60 20.0._.._4.-0... _........... .....6.8. OQO 0 ..........................._ ._.............-................................................................................................................................... ,................. ROW/Site Acquisition _..____..._....._.._..---.._.._.. Construction._/_�E.........._.....— 9 1 — 3A- -fi-B ----- - . 204.r 64.6 8..p.g.-� o-0.p ..0.( ............. Vehicle Purchase ..........._._................... ...................................._.._.......-.-.........._................................................................................................................................................................................................_............................................................................. _ ...... Operations/Labor Costs ....._......_._........._....... ------..........................-....... ......................_............ ....................................................._.........................._..............................................................................................._............................._.................................................................................................................................. Other Direct Costs ............ ...... _--- —----- -...... -..._._.-_....... _... _........... ._............_......_.._......... Administrative Costs SUBTOTAL 7 119.00 595, 235 t4-A4A TOTAL PROJECT COST YES NO For CMAQ Projects, is your MSRC Funding Request Less Than or Equal to 21 0 11.47% of the Total Project Cost? For Projects Funded Using at Least 20% AB 2766 Subvention Funds, is your O O MSRC Funding Request Less Than or Equal to 75% of the Total Project Cost? For Projects that DO NOT use CMAQ or AB 2766 Subvention Funds, is your 0 0 MSRC Funding Request Less Than or Equal to 50% of the Total Project Cost? s 16 0 1 `t FY02103 MSRC Discretionary Fund Coachella Galley PMro Reduction Program EXHIBIT D PROJECT IMPLEMENTATION SCHEDULE (Return this page as part of your Coachella Valley Program application) Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your proposed project. The schedule should include anticipated start and completion dates for each task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work". The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE I START DATE I COMPLETION Example: Task 1- Site Design & Permitting. (Overall Project Timeline Task........_1....._...-..........P ro.e ct.9_....._._...J._.............. (Preliminary Engineering) Task 2- P rod. e c t. Construction s t_ru c_t, i_on....,.., (& Construction Engineering - approval Authority to Proceed (ATP) + ATP + 3 months one month ;11K 10/02 If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone Schedule" and include in your application package. 17 Ii 5 Exhibit D - Project -Milestone Schedule � m ry7 V 0 Z 0[f rr O 4� r c 0 i 4) o N � Ca 7 � 7 O— '° 7 � y Y m m E ___________________________________________________ C N O N O : y N V1 0 0 N _o W O a m 7 O O O C N Q 10 .z M O M O O m co N_ 'Z N c LL m O p1 O O (, 7 0 c N o 0 F- Q HZ U O o N N C p O :. N ? O O co (n D LY D U G1 K L1 D lY Z :3 7 :. 1O W oa CL a > p , � ........... N o a.. o................................... ao o--------------------------------------------------------------------- •.... Q w aclm F-Z)n. z Z g w — d N o o c 0 a gw� LL u) r ¢ o c o J (g J m M O A O N O N O N O P7 � M O � N N N N N N N O O O O O O O O (� V N Ln (o I- �- N O O O M O n m O O M m M O O O 0 C u) r- •- M O (n .- M O O N M O (� (\l M O O co O R O M O V O M O t� O U W F- a' (n (n Q Y 'C a N O e- 7 ~ 0 O C O 2 01 (DO -C LL M C O 2 O O _ _ N_ N_ (� 7 N C N 7 C N L 7 O 7 L o 7 F- F- 2 F- 2 f7 O C O g O to M "I K O O O 'O C N No 7 32 F- N O 7 L F 1n O N 7 F 1n O 7 L F W O U G1 3 M O 7 .0 F- O O N 7 F c m N N a ZW i� Q Z a = N O a N O N N O CO N e Co N N N N N N N O O O O O O O Co m I1 o ID1� N O m M O a0 M M M O O O aD O D CoCoM O (D O o M O M O M O 7 O M O h o E D � Q N O m o O C O 0 O C O O o N O O e- W O N O O O � O O O ^ N N � _ � _ � G1 a � N U N a a N � 'C3 '- M O d N .- o o o O O O N 7 N .- o O 'O N 0 O Gl N 1n O 'o N O o 'o O o O 7 O 0 O rN LL O O � - - !- F- F- ?� F- F- F- F- F- F- � F- ~ ~ _ N C T (p 0 9 T m to T m U y R S W w (11 T 0 dl T T T T m >. >. m m m m 'O m m 'D �D 'O U -a 'O M ` � O y >% m 'a O (q T m L 'p w 0 >. T >. m m m 7 U U N (D y >. m ' O T m y T m 'O N to T m 'o 1n w >T m 'O N y >% m U ID- T m U — _ - - m Q j V M m N N M W M - c E o y r o O U a C m Uo rn m V m N C E N C 75 C a o in a N y N O w o > a 00 A F• co a O N 'o J O m N m > f0 C LL o C N Lal O` .N U m O 75 a N > c) y «_ O O .y O Q Q a U O (n a a LLLL Q > y O` m Q U N 3 Q N O O O. O. Q U) T a L a E m (n c a ¢16 c a E �° Q o a E y o m m ; U Q > o rn d U (D n m C9 m U Q o c O N U N °a o `m C9 U o a o U a6 N C O U o ` m U Q c a. y N U a` d L a U a o ¢ (n U y 0 22 y j 2 a U U - m � o n d a o1 w 0 U a�i 0 a o u rno 0 14 Y Ol c r > (n > v a o c(l y O m U� — N ��7, NN N m ao Exhibit E - Certificate of Insurance PE U p U v x ,�� O u v W w U z Wiz" m Uj0 0 a p v 2 v t4 w * 4= +' a ,> to r-1, ?' btu .4+ m Q •v O W h� p p�14-4 Zvv O ~ w m ~ Uu �--� F--� o o v o 3� w ' o o o 4-1 W Q)Cz Cz Q _ • �' O Q ~ ° U U O U W4-1 U CZ U Z¢u p .W r U Q) CZ � O z >-u z� 0-4 cn ��Q ��' �vC ov z O Q 00 v z M w 1s California JPIA Pagel of CALIFORNIA f Home What's New? Training Events : �.-- Resources About. Evidence of Coverage Incident Report in inanaqm# risk Evidence of Coverage Confirmation: John Ruiz, your request has been received. Your confirmation number is20021024164748026133. IMPORTANT: Now that you have successfully completed the request form, fax a copy of the contract or use agreement that confirms the coverage limits you have requested to Jami Ewals at (562) 402-8692. This back-up information will be placed in the Authority's files along with a copy of the letter. Please note that completing this request does not guarantee that a letter will be generated. Each request is carefully reviewed before u letter is created. if there are questions you will be contacted. Member Information: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 (760)777-7092 (760) 777-7107 Agency Information: MSRC Contracts Administrator South Coast Air Quality Management District 21865 East Copely Drive Diamond Bar, CA 91765 Activity Information: Certificate to additionally insure the SCAQMD as part of a grant application. City is applying for a PM10 grant through the SCAQMD for dust control. Coverage Start Date: Thursday, October 24, 2002 - 12:00 AM Coverage End Date: Monday, June 30, 2003 - 11:45 PM http://w-ww.cjpia.org/4dcgi/services/coverage_confirm.shtml?sessionID=200210240814200168003... 10/24/02 c&t,, 4 a Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Acceptance of Improvements Associated with Parcel Map No. 29351, La Quinta Corporate Centre, 111 Venture, LLC i_ •ll►I _l �' •► AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Jj STUDY SESSION: PUBLIC HEARING: Accept improvements to Parcel Map No. 29351, approve the Site Development Maintenance Agreement for excluded obligations, and authorize staff to release securities upon receiving warranty securities. 191-**LAXNlM;14DfA1•► Acceptance of the improvements will have an annual fiscal impact to the General Fund as follows: Maintenance and street sweeping are estimated to cost $1,01 1.00 annually. CHARTER CITY IMPLICATIONS: None. On July 18, 2000, the City Council adopted a resolution granting conditional approval of a Final Map and Subdivision Improvement Agreement for Parcel Map No. 29351. The approved parcel map subdivides 25.88 acres into 12 parcels ranging in size from 0.45 acres to 7.41 acres. La Quinta Corporate Centre Business Park is located north of Highway 1 1 1, east of Adams Street, and west of Dune Palms Road (Attachment 1). All public improvements are now complete and all other obligations of the Subdivision Improvement Agreement have been satisfied except for constructing the perimeter landscaping and bike path. Included as Attachment 2 is a table indicating current securities in place to be released after the City receives the warranty security. Included as Attachment 3 is the Site Development Maintenance Agreement assuring faithful performance and security for perimeter landscaping and a participatory bicycle path. �a T:\PWDEPT\COUNCIL\2002\021105b.wpd Completed public improvements considered for acceptance: • Street & Drainage • Water • Sewer • Whitewater River Channel Slope Lining • Highway 111 Median • Monumentation Public improvements excluded from this acceptance shall be completed under the proposed Site Development Maintenance Agreement and considered for acceptance at a later date: ♦ Perimeter Landscaping ♦ Bicycle Path The alternatives available to the City Council include: 1. Accept improvements to Parcel Map No. 29351, approve the Site Development Maintenance Agreement for excluded obligations, and authorize staff to release securities upon receiving warranty securities; or 2. Do not accept improvements to Parcel Map No. 29351; or 3. Provide staff with alternative direction. Respectfully submitted, mothy R. ass P. E. )ubli c Works Direc or/City Engineer Attachments: 1. 2. 3. Approved for submission by: Thomas P. Genovese, City Manager Vicinity Map Security Outline Site Development Maintenance Agreement T:\P W DEPT\C O U NC IL\2002\021 105b.wpd HWY.- 111 VALLEY STORM a z WATER N v~i M Q SITE in z Z O CD Z N AVENUE 48 a 3 VICINITY NTS The Keith Companies 111cc 0 CI0 CHANNEL TO INDIO z 0 N W W l.� W MAP ATTACHMENT 1 i N LA QUINTA CORPORATE CENTRE PARCEL MAP 29351 41-865 8oadwOk. Suite 101, palm Nsert. CA 92211 (760) 346-9844 51 1!; g1l.g it my 1 11 _ it ICI I. 1. >< s � a g g a ; � bf It q b� a• �e� �► � a a aaa��aa � t� � a t� sF 3a s **fitIsa�a : 'i 86 8 8 No bl lb `aF�s3 �aai 011 rt 'r LnlF�ra .Faa �F� pC B B W N x � -- avow srnrd 3Nno a arc uu� ask av �Z3a o o rv..re.u.uar we 7a x 'K : W6 x A J 0. Lai1 tn7x�thlxAmaxr W c ; d x�vc.xsan�o An" f� _ U i v dgo1 4 Z " � C (vi s � N ✓� �♦y s n \� W ciOQ fir mm I o I e Q 9 rosac' a .acre u7R ,�� - i2 i. tissi3 $unit# ATTACHMENT 2 PARCEL MAP NO. 29351 La Quinta Corporate Centre ---------Performance Security----------- ImprovementDescription Labor & Current Proposed Reduced Materials Amount Reduction Amount Streets & Drainage $590,124 $590,124 90.0% $59,012 Water $143,182 $143,182 90.0% $14, 318 Sewer $104,275 $104,275 90.0% $10,428 Perimeter Landscaping * * $141,880 $141,880 0.0% $141,880 Whitewater River Channel Slope Lining $27,390 $27,390 90.0% $2,739 Bicycle Path (Participatory) * * $0 $28,000 0.0% $28,000 Highway 1 1 1 Median (Deferred) * $60,775 $60,775 90.0% $6,078 Monumentation $5,700 $5.700 100.0% $0 Totals: $1,073,326 $1,101,326 $262,455 * Highway 111 median has been constructed and satisfies requirements and obligations of this agreement. * * A separate Site Development Maintenance Agreement has been prepared and security furnished for faithful performance of improvements and/or participatory improvements. Performance securities will be released once warranty securities are received. Labor & materials securities will be released 90 days from Council acceptance of the improvements (February 17, 2003). Warranty securities will be released in one year (November 5, 2003) after acceptance of the improvements, provided no warranty work is pending. J. t V T:\PWDEPT\COUNCIL\2002\021105b.wpd ATTACHMENT 3 RECORDING REQUESTED BY: WHEN RECORDED MAIL TO: SITE DEVELOPMENT MAINTENANCE AGREEMENT This Site Development Maintenance Agreement ("Maintenance Agreement") is made and entered into as of September , 2002, by and between the City of La Quinta, a municipal corporation, ("City") and 111 Venture, LLC, a California Limited Liability Company ("Owner"). RECITALS WHEREAS, Owner is the owner of real property known as parcels 10, 11, and 12 of Parcel Map 29351 as described more particularly in Exhibit A ("Property") which is located within a project entitled "La Quinta Corporate Centre" on approximately 11.79 acres north of Highway 111 between Adams Street and La Quinta Drive in the City of La Quinta, California ("LQCC Project"). WHEREAS, the LQCC Project was approved as part of Specific Plan 99-036 ("Specific Plan"), which established the development standards and design guidelines for a 332,400 sq. ft. mixed commercial and business park. A copy of said Specific Plan is attached hereto as Exhibit B. WHEREAS, the City imposed as conditions of approval upon the LQCC Project the requirements, as described in the Specific Plan, that the Owner shall install certain on -site improvements and landscaping, including a bike path, and make provisions for the continuous, perpetual maintenance of perimeter landscaping and the bike path until such time as the Owner is expressly released from such responsibilities by the appropriate agency, at the agency's sole discretion. WHEREAS, Owner has provided the City with a faithful performance and material bond to guaranty the construction of the perimeter landscaping along the Highway 111 corridor and the bike path in the amount shown in Exhibit C. The location of the perimeter landscaping along the Highway 111 corridor and the bike path that the City has required the Owner to installed and maintain is described in Exhibit D attached hereto. Owner has entered into an agreement to sell Page 1 of 9 SITE DEVELOPMENT MAINTENANCE AGREEMENT Site Dev. Maint. Agee 10-01-02.wpd the Property, which is scheduled to close escrow on or about December 13, 2002. The City and Owner agree that if Owner transfers title to the Property to a new owner, the Owner shall be responsible to ensure that the new owner provides new performance and material bonds in place of the bond provided by Owner and, upon providing sufficient evidence of the same to the City, the City shall release Owner's bond(s). AGREEMENT NOW THEREFORE, in consideration for the approval by the City of the LQCC Project and for other good and valuable consideration, the parties hereto agree as follows: Incorporation of Recitals. The introductory paragraph and each of the above RECITALS are incorporated herein as part of the terms of this Maintenance Agreement. Obligations of Owner. Owner agrees to install and maintain perimeter landscaping and a bike path on the Property in accordance with the provisions of Specific Plan 99-036. Obligations Running with the Property. City and Owner intend and agree that should any right, title or interest in and to the Property, or any portion or part thereof, be sold or otherwise conveyed or transferred, that the obligations set forth in this Maintenance Agreement shall automatically become the obligations of the new title or interest holder(s). Accordingly, the parties agree that the obligations set forth in this Maintenance Agreement shall burden the Property and bind Owner's heir, successors, and assignees of any or all right, title, and interest in and to the Property, and the covenants contained herein shall run with the Property for the benefit of each and every property located in the City of La Quinta, California. This Maintenance Agreement shall have the signature of the Owner acknowledged before a Notary Public and be recorded with the Riverside County Recorder's Office. Default. In the event that Owner or any such successor fails to comply with the terms of the Maintenance Agreement, the City may serve or mail to Owner, or to any such successor(s) in interest, and post on the Property a sixty (60) day written Notice of Default, which notice shall specify the nature of the default(s) and provide sixty (60) days to cure. In the event that Owner or its successor(s) in interest fail to cure the specified default(s) within the time provided, the City may, at its option, immediately take steps to cure the specified default(s) by curing the default(s) itself or hiring private contractor(s) to cure the default(s), and by imposing a lien against the Property for these costs. Release of Performance Bond. Upon completion and approval of the improvements as described herein, the City shall release any faithful performance and material payment bonds or other security provided by Owner heretofore required by the City for the completion of these improvements. Notwithstanding the foregoing, in the event that Owner sells or transfers title to the property prior to completion of these improvements, the Owner will be required to ensure that Page 2 of 9 SITE DEVELOPMENT MAINTENANCE AGREEMENT 1 Site Dev. Maint. Agee 10-01-02.wpd fJ, 33 V V the new owner provides new bond(s)to replace those faithful performance and material payment bonds or other security heretofore provided by Owner for the completion of the improvements as described herein. Once the new bond(s) have been provided by the new owner, the City shall release those bonds previously provided by Owner. Interpretation. The terms of the Maintenance Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Maintenance Agreement or any other rule of construction which might otherwise apply. Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Maintenance Agreement and this Maintenance Agreement supercedes and cancels any and all previous negotiations, arrangements, and understandings, if any, between the parties relating to the maintenance of perimeter landscaping, sidewalks, access drives, parking lots, storm drainage improvements including, outfalls to the La Quinta Flood Evacuation Channel, and the required public improvements to the Property, and no oral agreements, previous negotiations, arrangements or understandings shall be used to interpret this Maintenance Agreement. This Maintenance Agreement may be amended at any time by the mutual consent of the parties, or their successor(s) in interest, only by an instrument in writing recorded with the Riverside County Recorder's Office Severability. In the event that any part of this Maintenance Agreement is declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining portions of this Maintenance Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision(s) is so material that its invalidity deprives either party of the basic benefit of their bargain or renders the Maintenance Agreement meaningless. Corporate Authority. The persons executing this Maintenance Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Maintenance Agreement on behalf of said party, (iii) by so executing this Maintenance Agreement, such party is formally bound to the provisions of this Maintenance Agreement, and (iv) the entering into this Maintenance Agreement does not violate any provision of any other agreement to which said party is bound. Counterparts. This Maintenance Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Binding Effect, This Maintenance Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective representatives, successors, and assignees, - provided, however, the foregoing shall not be deemed or construed to confer any right, title, Page 3 of 9 SPrE DEVELOPMENT MAINTENANCE AGREEMENT Site Dev. Maint. Agree 10-01-02.wpd 009 � Q 10/29/2002 11:46 • -JW014 - 1J1 bL; t 6 NUN (f0W1'-dCf-1J1 1 7606740925 ABU LAW tt, ' If any Party to this Maintenance Agreement, or their successors ID interest, is required to initiate or defend or is made a party to tnly action or proceediung in a,�y Agreement. the Prevailing Ply in such action or way connected with this Maintenance Agx�eec granted, whether legal or equitable, proceeding, in addition to any othez re lic£ which may be Bran ud ent. shall be entitled to reasonable attorneys' fees, whether or not the matter proctdS to j $rn ]N WITNESS wHEREQF, the parties have executed and entered into this Agreement as of the date first written above. THE CITY OF LA QUINTA 0 John Pena, Mayor, City of La Quinta ATTEST STATE OF CALIFORNIA ) ss, County of Riverside ) Owner: 111 Venture, LLC r�-- By: , k,t�er��,r Its: Agaa r Its: on , 2002 before me, Notary Public for said State+, [ J pemnally appeared . [ ) patsanelly known to ire I 1 cw Proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the parson acted, executed the instrument. VVITNESS my hand and official seal. , Notary Public Page 4 of 8 lJ 10 � • �VJVIY 10/28/2002 11:49 7606740925 ASL LAW L-J1 OL• Y Y IY�JW L�'[Jt V�� t.�t (PROPERTY DESCRIPTION) Parcels 10, 11 and 12 as shown by Parcel No. Book 197, pages 33 through 36 of Parcel. Maps, County, California. Page 5 of 8 29351, on file in Records of Riverside d 10/2812882 11:48 • �6'1nIV 7606749925 Hn� ,mow • 1�1 JV • k F IYVVI c-U (: ! �'= 1JL' (SP> ,C,F c PLAN 99-036) Specific Plan 99-036 (La Quinta Corporate Centre) as approved by the City Council of the City of La Quinta California on September 7, 1999, and as amended on June 4, 2002 by the City Council of the City of La Quinta California. Page 6 of 8 2 Q - �INOIY 10/28/2ee2 11:48 7bbbl4UJZ0 IJ1 NUN e.UUc-dd-1-JI I FXMIT C (p1,PYORMANCE AND MATERIAL $OND(5)) Labor & Material Performance Bond Bond Perimeter Landscape $141,880 i S141,880 Bike Path $ -0- _$28,000 Total $14I ,880 $169,880 Page 7 of 8 SO@ pev. Mrint. Agree 10.01-02.wpd Sat oevuoPMPNT MAirrmt4AWS AgREEMINT 013 r - ::f ' 3WUN 131 tab : T T HOW 2002-Ur-IJU 10l28f2002 11:48 760674042b '"Z3" EXHIBIT D (DF,SCIUPTION OF pERLANDSCAPING) Page 8 of 8 SiN Pmv. Msin1. AVcc 10402.wpd SJTC DVVZLOPMXNT (MAINTENANCE AGRZ%MENT i� 14 EXHIBIT D AS PREPAREC FOR ASSESSM-Hr PURPOSES ONLY. NO LISABILITY SEC . L9 ! , J� • t TC • �E FOR THE ACCURACY Of 1H: DATA SHOMN, ASSESSOR'PARCEI PLY WITH LOCAL LOT -SPLIT OR OUILDIK SITE ORDINANCES. CITY OF LA QUINTA 644 60+ O6 \, 46 19 20 4 Aw 30 29 EX Ear ZI EX EX C i 7o AC 1.84 AC ( , J EX 1 �+a lasswC R O - 9 NA'AC o "." "` 04 N I PAR 1 55 •29 -44 PAR SAO 3.98 AC c 3.78 AC NT PAR 3 r 57 * R S RM AT E ? ao rA.g7 a 58 �OQa }4 Ex rya an.7 �� { PAR9,a2 _� 60 59 a ur8AC a .. y 3.26 AC KT 61 rAR a 57 11 a 4}, �A,le7m uar. n aase O 4 PAR10 64 1 I 6.37 AC i l.2 AC PAR 11 ¢ I LJ m S 330ACxr a.atAc 49 4} 8i 7.61AC NT "� 'bin Q76 , 9.41 AC PAR 12 SD I- se. �� Lit T. 1 , o r71�t�L O ' p hgfccl T _ — — Ar�A I I 1 y1f O►t.4. 6s i is AS 9 a5 Rs114 4MS SI/11 •�'' GASP36 LGCorpText2002.wpd-Greg I OF 2 -- -- - 615 EXHIBIT D "amm- Ift Z 2OF2 MADVIM. SWW AM ASSOMM. AW. Water Service Plan I_a Oulnta Corporate Centres Spec is Plw,. nrvae''rw ass-DO"`�/r rir ar'�+rr SErC11ON 22, T. 3 S.. R. 7 L. �. I,.0 1 P T,4wt 4 4 4" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE• Adoption of a Resolution Approving the Application for a Fiscal Year 2002/2003 MSRC Coachella Valley PM-10 Reduction Program Grant for Purchase of a Tymco Model 600 CNG Street Sweeper, or Approved Equal RECOMMENDATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: J4 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the submittal of an application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for partial funding of a Tymco Model 600 CNG Street Sweeper, or approved equal. FISCAL IMPLICATIONS: This grant offers to fund up to 75% of the cost of purchasing a qualifying alternative -fuel dust control vehicle when AB 2766 Subvention Funds are used to co -fund the balance of the total project cost. The cost of the Tymco Model 600 CNG Street Sweeper is $185,714.00 (See Attachment 1). Should MSRC agree to fund 75% of the total project cost, which would equal $139,285.50, there are sufficient AB 2766 funds available in the South Coast Air Quality Management District Fund 235, to co -fund the remaining balance ($46,428.50) of the total project cost. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City recently received notification from MSRC that grant funds are available to CVAG member jurisdictions under Category 2 of the Coachella Valley PM-10 Reduction Program. This category offers co -funding assistance towards the purchase of alternative fuel vehicles used in dust control activities including, but not limited to, PM-10 efficient vacuum regenerative street sweepers. The City currently owns and operates a Tymco Model 600 CNG Street Sweeper and uses it to respond to high wind events and clean up blow sand that generates 1'7 4' PM-10 if left unchecked. When the current model is out of commission due to regularly scheduled maintenance or for special maintenance needs, there is no back-up machine available. A second machine would provide back-up capabilities to the existing machine, which would extend the life of both machines. The project application is included as Attachment 2. The project application deadline is November 5, 2002, and funds will be awarded on a "first come, first served" basis. In order to increase the possibility of being awarded the funds, the application (along with a copy of the attached Resolution) has already been filed with the MSRC. Pending City Council approval, a copy of the signed Resolution will be forwarded to MSRC. If the City is not awarded grant funds from MSRC, the additional street sweeper will not be purchased at this time and the City's AB 2766 funds will be available for other projects. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving submittal of a project application to (MSRC) for partial funding of a Tymco Model 600 CNG Street Sweeper, or approved equal; or 2. Do not adopt a Resolution approving submittal of the MSRC funding application for a Tymco Model 600 CNG Street Sweeper, or approved equal; or 3. Provide staff with alternative direction. Respectfully submitted, Terry D eringer, Mana ement Assistant Approved for submission by: `City Mana �er 4omas P. Genovese, y g, Attachments: 1 . Quote from GCS Western Power & Equipment for Street Sweeper 2. MSRC Project Application for Tymco Model 600 CNG Street Sweeper . 173 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR A FISCAL YEAR 2002/03 MSRC COACHELLA VALLEY PM-10 REDUCTION PROGRAM GRANT FOR PURCHASE OF A TYMCO MODEL 600 CNG STREET SWEEPER, OR APPROVED EQUAL WHEREAS, the Mobile Source Air Pollution Reduction Review Committee (MSRC) shall make available $1 .0 million to CVAG member jurisdictions for fiscal year 2002/03 for funding of Category 2: Purchase of Alternative -Fuel PM-10 Efficient Street Sweepers & Dust Control Vehicles; and WHEREAS, the City of La Quinta has already been awarded AB 2766 Subvention Funds which can be used toward the purchase of a qualifying alternative - fuel dust control vehicle; and WHEREAS, MSRC will fund up to 75% of the cost of such a vehicle when AB 2766 Subvention Funds are used to co -fund the balance of the total project cost; and WHEREAS, the City wishes to file an application (Attachment 1) applying for 75% of the cost of a Tymco 600 CNG street sweeper, or approved equal, in the amount of $139,285.50; and to use AB 2766 funds for the remaining 25% balance of $46,428.50. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City hereby approves the application for the MSRC Coachella Valley PM-10 Reduction Program grant in the amount of $139,285.50, for partial funding of a Tymco 600 CNG street sweeper, or approved equal. 2. The City authorizes the purchase of the street sweeper, contingent upon MSRC funding, and authorizes use of AB 2766 funds for the balance of $46,428.50. 3. The City Council authorizes the City Manager, or his designee, to be the Lead Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 174 Resolution No. 2002- 2002/03 MSRC-AB 2766 Grant Application Adopted: November 5, 2002 Page 2 4. The City Council authorizes the City Manager to execute the grant contract document between the City and SCAQMD, upon concurrence of the City Attorney, for the MSRC funding allocation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November, 2002, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 175 Oct 28 02 03:48p Captain America 94: C°E°'` ATTACHMENT 1 '_4X*8w POWER M EQ490F`MEM'r October 24, 2002 Mr. Terri Derringer City Of La Quinta La Quinta, Ca 92253 Dear Terri We are pleased to quote the following Tymco CNG. PM 10 certified and Rule 1186.1 compliant street sweeper for your consideration: (1) 2002 Tymco 600 Regenerative Air Sweeper w/7.3 cu. yd. Hopper, GM 5.7 aux. engine, dust control system, rubber lined blower, dual steering, 43 inch dual gutter brooms, amber strobe lite & rear flasher, cab instruments, hydraulic sight & temp pages, twin gutter brooms, flood lights_ parabolic mirrors, B/U alarm, The following factory and dealer options are included: * 01) 2003 Freightliner FL70 Chassis with 5.9 Cummins 195 hp CNG engine. * Warranty:12 Months * abrasion protection package, * auto shutdown system, * aux hydraulic system, * broom assist pick up head, * dump door switch in cab, * gutter broom tilt w/ extension RHS, * reverse pick up head chains, * linear actuator throttle, * low emissions pm 10 Idt/plus 4 nozl, * * Cash Sale Price: $172,356 Trade Allowance: $ N/A Sales/Excise Tax(es): $13,358\, Price Complete, FOB La Quinta $185,714 Terri, we believe the equipment as quoted will exceed your expectations. On behalf of GCS Western Power & Equipment, thank you for the opportunity to quote Tymco machinery. This proposal valid while the supply of 2003 Freightliner FL 70 Chassis equipped trucks with the 5.9 Cummins OEM power plant system is available. Sincerely, �Tem,. Roberts GCS Western Power & Equipment/8z7T Commonweaflk Avenue/Buena Park, CA 90621/(714) 51I-37$8/FAX (714) 521-3703 10-28-02 16:25 RECEIVED FROM:9497666989 P•02 176 ATTACHMENT 2 EXHIBIT A APPLICANT INFORMATION (Return this page as part of your Coachella Valley Program application) A. Please provide the following applicant information in the space provided. Applicant Name: Citv of La Quinta Address: 78-495 Calle Tampico, P.O. Box 1504 La Quinta, CA 92253 Contact Person: Terry Deeringer Title: Management Assistant Telephone Number: (760) 777-7041 Fax #: (760 777-7101 E-Mail Address: tdeering�a la-quinta.orq B. Please answer the following questions: YES NO 1. Are you submitting a Joint Application with other Cities/Counties? ❑ ✓ 2. If "Yes", are you authorized to act of behalf of all participants? ❑ ❑ 3. If "Yes", please provide the names of all other project participants. Please designate if the other participants are public agencies or private entities: Public Private a) ❑ ❑ b) ❑ ❑ c) ❑ ❑ d) ❑ ❑ YES NO.. 4. If you answered "Yes" to questions 1 and 2, above, have you attached a letter from each entity designating a lead agency and ❑ ❑ authorizing that agency to act on behalf of the other participants? III FY02103 MSRC Discretionary Fund Coachella Valley PMtO Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK (Return this page as part of your Coachella Valley Program application) A. Please check the appropriate Project Category: ❑ Category 1: Use of MSRC Funds as the 11.47% Local Match for a Qualifying CMAQ Project ✓ Category 2: Purchase of Alternative Fuel PM10 Efficient Street Sweepers/Dust Control Vehicles ❑ Category 3: Installation & Maintenance of Wind Fences Adjacent to Roadways ❑ Category 4:Stabilization of Roadways, Shoulders, Turnouts, Parking Lots, etc. ❑ Category 5: Paving of Roadway Shoulders & Turnouts B. PROJECT DESCRIPTION: Provide a concise overview of the proposed PM10 reduction project. Please include a technical description of the proposed project, including the project location and limits: (attach extra sheets if necessary) It is the City's desire to purchase a PM-10 certified and SCAQMD Rule 1186.1 compliant Regenerative Air Street Sweeper to augment the City's PM-10 Street Sweeping Program. The purchase of the proposed certified street sweeper will allow the City to increase its sweeping frequency and enable an expeditious post event response to clean up blow sand generated by high winds. C. Please provide the following information as applicable to your PM10 Project: For Shoulder Paving/Turnout Projects, what is the estimated total paving area? For Wind Fencing Projects, what is the estimated total fencing length? For Stabilization Projects, what is the estimated total area to be treated? square feet linear feet square feet 178 FY02103 MSRC Discretionmy Fund Coachella Valley Wo Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK - Continued (Return this page as part of your Coachella Valley Program application) D. STATEMENT OF WORK: Provide a Statement of Work for the proposed PM10 reduction project. Include all Project Tasks as they relate to project design, development, and implementation. Each Task should be described with sufficient detail to adequately convey the work to be performed. It is the City's intent to purchase the following, or its equivalent: 2002 Tymco 600 Regenerative Air Sweeper w/7.3 cu. Yrd. Hopper, GM 5.7 aux. Engine, dust control system, rubber landed blower, dual steering, 43 inch dual gutter brooms, amber strobe lite & rear flasher, cab instruments, hydraulic sight & temp gauges, twin gutter brooms, flood lights, parabolic mirrors, B/U alarm. The following factory options will be included: • 1- 2003 Freightliner FL 70 Chassis with 5.9 Commins 195 hp CNG engine • 12 month warranty • abrasion protection package • auto shut down system • aux hydraulic system • broom assist pick up head • dump door switch in cab • gutter broom tilt with extension RHS • reverse pickup head chains • linear actuator throttle • low emissions PM-10 kit/plus 4 nozzles E. PROJECT ORGANIZATIONAL STRUCTURE: Please describe the proposed Project Organizational Structure, including: a) key project staff, including Project Manager, b) project reporting structure (i.e., organization chart); c) use of subcontractors, if any; and d) roles and responsibilities of each participating city/county if a joint or multi -jurisdictional project is proposed. The City's Organizational Structure for PM-10 Street Sweeping activity is attached as Exhibit B (E) 179 2002/2003 MSRC Coachella Valley PM-10 Reduction Program Grant for Street Sweeper City of La Quinta, California Organizational Chart W r� FY02103 MSRC Discretionary Fund Coachella Valley PMio Reduction Program EXHIBIT B PROJECT DESCRIPTION/STATEMENT OF WORK - Continued (Return this page as part of your Coachella Valley Program application) F. If applicable to your proposed project, please attach an 8 %Z' x 11" Site Map/Plan to this Exhibit. G. APPLICABLE LOCAL ORDINANCES - Please cite any applicable local ordinance or South Coast AQMD Rule applicable to the proposed project, and describe how surplus emission reductions will be generated as a result of implementing the proposed project. The City of La Quinta's Municipal Code Section 3.12.270 (F) deals with exceptions to competitive bidding requirements. It reads as follows: 3.12.270 Exceptions to competitive bidding requirement. Nothwithstanding any provision of this chapter to the contrary, the competitive bidding procedures and requirements may be dispensed with in any of the following instances: F. Any agreement involving acquisition of supplies, equipment or service entered into with another governmental entity. The City intends to piggyback on the Sunline Transit (a governmental entity) contract with GCS Western Power & Equipment for the purchase of the referenced street sweeper, thereby exempting the City from the customary competitive bidding requirements. ,al FY02103 MSRC Discretionary Fund Coachella Valley PMio Reduction Program EXHIBIT C PROJECT BUDGET AND COST BREAKDOWN (Return this page as part of your Coachella Valley Program application) A. Please check the MSRC Funding Category applicable to your proposed project: ❑ MSRC Funds Used as the "Local Match" for a CMAQ PM,a Project - MSRC funding is requested to provide the 11.47% "local match" against TEA-21 CMAQ funds for PM,o mitigation projects that conform to Federal Highway Administration (FHWA) and Caltrans guidelines and have been approved by the CVAG Executive Committee. ✓ MSRC Funds Matched with AB 2766 Subvention Funds — Applicants may request MSRC funding for up to 75% of the cost of a qualifying project when AB 2766 Subvention Funds are used to co -fund the balance of the Total Project Cost. To qualify for the 75% MSRC match, at least 20% of the total project costs must be funded using AB 2766 Subvention Funds. ❑ MSRC Funds Matched with Other Funds - Applicants may request up to 50%, or a "dollar for dollar' contribution, for qualifying PM,o reduction projects that meet program requirements but do not include CMAQ or Subvention Funds as the matching funding source. B. Please complete the following Cost Breakdown, as applicable to your proposed project. Please add additional Project Component categories appropriate: PROJECT BUDGET & COST BREAKDOWN PROJECT FUNDING SOURCE COMPONENT MSRC $ CMAQ $ Subvention $ Other $ SUBTOTAL Environmental ........................._.._...................__......_........................................................................._..............._........................................................._............._..........._.............._.._...................__............._................_........__....................................................................................._.............. .......... Design & Engineering ......... _ ......... ROW/Site Acquisition ................................................................_...................... ................................. _...................._..............._............................... ...................... ..................................... ._... ................... ..... ................... ........ .....__............................... ........................ ................ .............. ............. _......... Construction VeI. hicle Purchase ....... ..... .............. $139,28511. .1. 50 $46,426 50 $185 714.00 _........ Operations/Labor Costs.......... ..........................................................................................................._..........................................................................................................................................................._................._......_.... ............................................................... ................................ ................................... ... Other Direct Costs ............................................................................................................................................................................................... . .........._....................................................................... _._................_.......................................................................................................................... .. . .......... Administrative Costs SUBTOTAL TOTAL PROJECT COST $185,714.00 YES NO For CMAQ Projects, is your MSRC Funding Request Less Than or Equal to O 0 11.47% of the Total Project Cost? For Projects Funded Using at Least 20% AB 2766 Subvention Funds, is your ✓ 0 MSRC Funding Request Less Than or Equal to 75% of the Total Project Cost? For Projects that DO NOT use CMAQ or AB 2766 Subvention Funds, is your O 0 MSRC Funding Request Less Than or Equal to 50% of the Total Project Cost? 182 FY02103 MSRC Discretionary Fund Coachella Valley PM» Reduction Program EXHIBIT D PROJECT IMPLEMENTATION SCHEDULE (Return this page as part of your Coachella Valley Program application) Please provide, either in the space outlined below or separate attached sheet, a Milestone Schedule for your proposed project. The schedule should include anticipated start and completion dates for each task, activity, or milestone identified in Exhibit B, "Project Description/Statement of Work". The format requirements for the Project Implementation Schedule are flexible. A template is provided below: PROJECT MILESTONE I START DATE I COMPLETION I Example: Task 1— Site Design & Permitting Purchase PM-10 Certified Street Sweeper Authority to Proceed (ATP) + I ATP + 3 months one month December 2002 1 May 2003 If a separate milestone schedule is attached, please label the attachment "Exhibit D: Project Milestone Schedule" and include in your application package. 183 California JPIA Exhibit E Evidence of Coverage Confirmation: John Ruiz, your request has been received. Your confirmation number is20021024164748026133. IMPORTANT: Now that you have successfully completed the request form, fax a copy of the contract or use agreement that confirms the coverage limits you have requested to Jami Ewals at (562) 402-8692. This back-up information will be placed in the Authority's files along with a copy of the letter. Please note that completing this request does not guarantee that a letter- will be generated. Each request is carefully reviewed before a letter is created. If there are questions you will be contacted. Member Information: City of La Quinta 78-495 Catle Tampico La Quinta, CA 92253 (760) 777-7092 (760) 777-7107 Agency Information: MSRC Contracts Administrator South Coast Air Quality Management District 21865 East Copety Drive Diamond Bar, CA 91765 Activity Information: Certificate to additionally insure the SCAQMD as part of a grant application. City is applying for a PM10 grant through the SCAQMD for dust control. Coverage Start Date: Thursday, October 24, 2002 - 12:00 AM 1134 Coverage End Date: Monday, June 30, 2003 - 11:45 PM http://,A,�vw.cjp la.org/4dcgi/services/coverage_confirm.shtmPsessionID=200210240814200168003... 10/24/02 FY02103 MSRC Discretionary Fund Coachella Galley PA110 Reduction Program H.C. APPLICATION CHECKLIST DID YOU REMEMBER TO... ✓ Attach a Cover Letter signed by an individual authorized to contractually bind the submitting entity? ✓ Include a copy of an approved Resolution or Minute Action from the City Council/Board of Supervisors of the lead entity that: 1) Authorizes the proposed project; and 2) Commits the lead agency or entity to the project description, budget, and implementation schedule reflected in the application? ✓ Complete and attach Exhibit A, "Applicant Information"? ✓ Complete and attach Exhibit B, "Project Description/Statement of Work"? N/A Attach an 8 '/z" x I Site Map/Plan to Exhibit B, if applicable? ✓ Complete and attach Exhibit C, "Project Budget & Cost Breakdown"? ✓ Complete and attach Exhibit D, "Project Implementation Schedule", to your application? ✓ Provide Exhibit E, the Certificate of Insurance or Letter of Self Insurance"? ✓ Prepare one original application plus nine (9) copies, for a total of ten. Did you verify the correct mailing address? CnA T-itit 4 e4& Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Authorization to Join Amici Curiae Brief In Support of (1) City of Long Beach in City of Long Beach v. State of California Department of Industrial Relations, Second District Court of Appeal, Case No. B159333 and (2) City of Morgan Hill in San Jose Christian College v. City of Morgan Hill (Ninth Circuit Court of Appeal Case No. 02-15693) RECOMMENDATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: IE Authorize the City to join in the amici curiae brief in support of: (1) City of Long Beach in City of Long Beach v. State of California Department of Industrial Relations, Second District Court of Appeal, Case No.B159333 and (2) City of Morgan Hill in San Jose Christian College v. City of Morgan Hill (Ninth Circuit Court of Appeal Case No. 02-15693). FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: The City of Long Beach case implicates the ability of charter cities to override the prevailing wage requirements of the Labor Code. If the Department of Industrial Relation's ("DIR") position is adopted by the Court of Appeal, all public works projects would be subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: In City of Long Beach v. State of California Department of Industrial Relations, Second District Court of Appeal, Case No.13159333, the DIR argues that '•the prevailing wage requirement of Labor Code section 1720 is a matter of statewide concern that cannot be overridden by charter cities. The trial court rejected that me argument and ruled in Long Beach's favor on this point. The DIR is pursuing this and other issues in its appeal to the Second District Court of Appeal. The background to the dispute is as follows. Long Beach leased vacant land to the Society for the Prevention of Cruelty to Animals ("SPCA"), pursuant to which the SPCA was to construct an animal shelter. A portion of the SPCA facility was to be used by Long Beach's Animal Control Bureau. Long Beach provided a grant to the SPCA for this purpose. The grant was used by the SPCA for costs preliminary to construction, such as design, insurance, attorneys' fees and consulting costs. The DIR determined that the SPCA facility was a public works project requiring the payment of prevailing wages pursuant to Labor Code section 1720(a). Long Beach filed a Petition for Writ of Mandate challenging the DIR's decision, and the trial court ruled in Long Beach's favor. The State has appealed. This case is of great importance to all California charter cities. The trial court's ruling reinforces charter cities' authority over municipal affairs. The trial court concluded that the prevailing wage law, a general law, does not apply to public works involving charter cities. The DIR is arguing that, despite existing case law to the contrary, the Legislature has moved toward a statewide enforcement system, and that the public works coverage issues can no longer be considered a local concern. The amici brief will address the single issue of whether prevailing wage requirements remain inapplicable to charter cities. The Legal Advocacy Committee of the League of Cities and the full Board of the League are urging all cities —particularly charter cities —to join in this brief. The second case for the Council's consideration, San Jose Christian College v. City of Morgan Hill, is one of the key decisions in recent history regarding the interrelationship between municipal zoning authority and freedom of religion. Appellant San Jose Christian College purchased former hospital property in the City of Morgan Hill "on spec," intending to use the site for a college campus, and applied to the City to re -zone the property. The City denied the application for two reasons: (1) The City concluded that rezoning of the property was inappropriate because the subject site is the only property in the City currently zoned for hospital use; and (2) San Jose Christian College failed to comply with the requirements of CEQA. San Jose Christian College initially filed an action in Superior Court, but dismissed it to pursue a federal court action. San Jose Christian College then filed an action in U.S. District Court, challenging both the City's zoning ordinance and the City's denial of the re -zoning application under the Free Exercise of Religion Clause of the First Amendment of the U.S. Constitution, and the Religious Land Use and 187 Institutionalized Persons Act ("RLUIPA"). Under RLUIPA, no government shall impose or implement a land use regulation in a manner that imposes a substantial burden on the religious exercise" of a person, assembly, or institution, unless the regulation is the least restrictive means of furthering a compelling government purpose. 42 U.S.C. 2000cc(a)(1). The trial court held that the City's zoning ordinances are laws of general applicability and do not need to be justified by a compelling government interest even if they incidentally burden a religion or religious practice, and that a rational basis level of scrutiny was appropriate. In addition, the court found that San Jose Christian College had failed to demonstrate that the denial of their application placed a substantial burden on their religious exercise as required by RLUIPA. 42 U.S.C. § 2000cc(a)(1). Quoting from the legislative history of RLUIPA, the court concluded that RLUIPA "does not provide religious institutions with immunity from land use regulation." Senate Legislative History, at 27. The amici brief will supplement the City's brief emphasizing that RLUIPA is intended to prevent discrimination against religious expression and institutions, not to exempt religious institutions from neutral land use regulations or environmental regulations under CEQA, and that interpreting RLUIPA to forbid any zoning or land use restrictions on religious institutions would strip local governments and planning commissions throughout the State of California to engage in their historic power to reasonably regulate land use for the public welfare, and make federal courts in essence "super zoning bodies." An amici brief will also be filed by the American Planning Association in support of the City's position. The League of California Cities' Legal Advocacy Committee and the full Board of Directors have requested that all cities support the trial court's decision by joining in the Ninth Circuit brief. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Authorize the City to join the amici brief in support of the City of Long Beach in City of Long Beach v. State of California Department of Industrial Relations, Second District Court of Appeal, Case No. B159333. 2. Authorize the City to join the amici brief in support of the City of Morgan Hill in San Jose Christian College v. City of Morgan Hill (Ninth Circuit Court of Appeal Case No. 02-15693). 3. Do not authorize the City to join the amici brief in support of the City of Long Beach in City of Long Beach v. State of California Department of Industrial Relations, Second District Court of Appeal, Case No. 13159333. Im 4. Do not authorize the City to join the amici brief in support of the City of Morgan Hill in San Jose Christian College v. City of Morgan Hill (Ninth Circuit Court of Appeal Case No. 02-15693). 5. Provide staff with alternative direction. Respectfully submitted: M. Katherine Jenson City Attorney Approved for submission by: Thomas P. Genovese, City Manager BUSINESS SESSION ITEM: ORDINANCE NO. 377 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.60, SECTION 2.60.020 RELATING TO THE CITY OF LA QUINTA CONFLICT OF INTEREST CODE THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: WHEREAS, the Political Reform Act, Government Code Section 81,000, et seg., requires state and local government agencies to adopt and promulgate conflict of interest codes: and WHEREAS, the Fair Political Practices Commission (the "FPPC" has adopted a regulation, California Code of Regulations Section 18730, which contains the terms of a standard conflict of interest code which can be incorporated by reference; and of a standard conflict of interest code which can be incorporated by reference; and WHEREAS, the City of La Quinta (the "City" has adopted by reference the FPPC's regulation as well as a list of designated employees as Chapter 2.60 of the La Quinta Municipal Code (the "Code"); and WHEREAS, the City desires to make changes to the list of designated employees and disclosure categories to reflect the current classifications/positions within the City; and WHEREAS, the City believes these changes are in the best interests of the citizens of the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. Amend the La Quinta Charter Municipal Code as follows: Amend 2.60.020 Designated employees - Disclosure categories as follows: "2.60.020 Designated employees - Disclosure categories Accounting Manager' Assistant Citv Manaaer' Assistant Citv Attornev' Assistant City Engineer' Ordinance No. 377 Amending Chapter 2.60, Section 2.60.020 Conflict of Interest Adopted: November 5, 2002 Page 2 Building and Safety Director' Building and Safety Manager' City Attorney* City Clerk' City Manager* Community Development Director' Community Safety Manager' Community Services Director' Consultants * * Finance Director* Maintenance Manager' Management Analyst' Management Assistant' Members of the Architecture and Landscape Review Committee' Members of the City Council* Members of the Community Services Commission' Members of the Cultural Arts Commission' Members of the Historic Preservation Commission' Members of the Investment Advisory Board' Members of the Planning Commission* Members of the Project Area Committee' Personnel/Risk Manager' Planning Manager' Principal Planner' Public Works Director/City Engineer' Senior Engineer' Persons listed in this category shall disclose all investments, business positions and income from sources located in or doing business in the city and any interests in real property located in the city, including property located within a two mile radius of any property owned or used by the city. * Persons holding these positions file the Form 700 Statement of Economic Interest pursuant to Government Code Section 87200. * * Commission Regulation 87200 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency: A. Makes a governmental decision whether to: 1 . Approve a rate, rule or regulation, 2. Adopt or enforce a law, 3. Issue, deny, suspend or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement, 4. Authorize the agency to enter into, modify or renew a contract provided it is the type of contract which requires agency approval, 91 Ordinance No. 377 Amending Chapter 2.60, Section 2.60.020 Conflict of Interest Adopted: November 5, 2002 Page 3 5. Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract. 6. Adopt, or grant agency approval of policies, standards or guidelines for the agency, or for any subdivision thereof; or B. Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's conflict of interest code. Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation. The city manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of the disclosure requirements. The city manager's determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall cause this Ordinance to be posted in as least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 19 Ordinance No. 377 Amending Chapter 2.60, Section 2.60.020 Conflict of Interest Adopted: November 5, 2002 Page 4 JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 193 Ordinance No. 377 Amending Chapter 2.60, Section 2.60.020 Conflict of Interest Adopted: November 5, 2002 Page 5 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 377 which was introduced at a regular meeting on the 15th day of October, 2002 and was adopted at a regular meeting held on the 5th day of November, 2002 not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, City Clerk City of La Quinta, California 194 BUSINESS SESSION ITEM: 19— ORDINANCE NO. 378 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 9.60, SECTION 9.60.030- FENCES AND WALLS, OF THE LA QUINTA MUNICIPAL CODE, TO PERMIT SPLIT RAIL FENCING IN THE FRONT YARD WITHIN RESIDENTIAL ZONES CASE NO.: ZCA 2002-073 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of October, 2002 hold a duly noticed Public Hearing to amend Section 9.60.030 of the Municipal Code, to allow split two rail wood fencing in the front yard within residential zones; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 24th day of September, 2002, hold a duly noticed Public Hearing to amend Section 9.60.030 of the Municipal Code, to allow split two rail wood fencing in the front yard within residential zones; and WHEREAS, the text amendment is exempt pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act statutes, and Section 15268, Ministerial Projects, of the CEQA Guidelines; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings approving said Zoning Code Amendment: 1. The proposed text changes are consistent with the goals and policies of the La Quinta General Plan, and the Land Use Map for the General Plan and surrounding development and land use designations, ensuring land use compatibility. 2. The proposed text changes will not be detrimental to the public health, safety and welfare, as they have been designed to be compatible with surrounding development, and conform with the City's standards and requirements. 3. The proposed text changes supports the orderly development of the City. 4. That it does approve Zoning Code Amendment 2002-073 for the reasons set forth in this Ordinance and as contained in Exhibit "A" attached hereto. i95 Ordinance No. 378 Zoning Code Amendment 2002-073 Adopted: November 5, 2002 Page 2 SECTION 2. ENVIRONMENTAL. This Zoning Code Amendment has complied with the requirements of the CEQA (California Environmental Quality Act of 1970 as amended) and adopted by City Council Resolution 83-68, in that the Amendments are found to be exempt from CEQA pursuant to Chapter 2.6. Section 21080 of the Public Resources Code, and Section 15268, Ministerial Projects, of the CEQA Guidelines. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November, 2002, by the following vote: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (SEAL) r. Ordinance No. 378 Zoning Code Amendment 2002-073 Adopted: November 5, 2002 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 197 Ordinance No. 378 Zoning Code Amendment 2002-073 Adopted: November 5, 2002 Page 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. 378 which was introduced at a regular meeting held on the 15t' day of October, 2002, and was adopted at a regular meeting held on the 51i, day of November, 2002, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California 198 EXHIBIT "A" SECTION 9.60.030 FENCES AND WALLS. AMEND: E. Fence Construction and Materials. All fencing in... 1. Wood Fencing. a. Except for gates, split two rail fencing , and equestrian fencing regulated... _eD E.1 A. Split Rail Fencing. Split two rail fencing shall be allowed in the front yard or along the front property line with columns a maximum height of four feet and three feet for the top rail. All columns shall be cemented with footings. Materials for the columns shall be wood, brick, or block. The rails may be either wood or other non - wood products that have the appearance of split rail. A building permit shall be obtained prior to construction. 199 TWY/ 4 4 49&ro AGENDA CATEGORY: BUSINESS SESSION: .3 COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Additional Information PUBLIC HEARING: Provided by the La Quinta Arts Foundation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. At the June 20, 2002 City Council meeting, the City Council approved funding the La Quinta Arts Foundation in the amount of $100,000 contingent upon receiving additional information. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 20, 2002 City Council meeting, the City Council approved funding the La Quinta Arts Foundation (Foundation) in the amount of $100,000. However, the City Council requested additional information regarding the Foundation's financial reporting and upcoming events, as provided in Attachment 1 . Attachment 2 provides additional information as provided by the La Quinta Arts Foundation regarding the financial statement and the upcoming programs. As of this date, the City has not released funding to the La Quinta Arts Foundation due to the request from the City Council for additional information. Once the City Council is satisfied with the information from the Foundation, funds will be sent to the Foundation, in accordance with the Contract Service Agreement. 2110 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the additional information as provided by the La Quinta Arts Foundation and authorize staff to release funds per the Contract Service Agreement; or 2. Do not accept the additional information as provided by the LA Quinta Arts Foundation and do not authorize staff to release funds per the Contract Service Agreement; or 3. Provide staff with alternative direction. Respectfully submitted, Do —die Horvitz, Co munity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Minutes from the June 20, 2002 City Council Meeting 2. Information Received from the La Quinta Arts Foundation 201 S:\Community Services\CCReports\CC.222.La Quinta Arts Foundation Information.doc. ATTACHMENT 1 LA QUINTA CITY COUNCIL SPECIAL MEETING MINUTES JUNE 20, 2002 A special meeting of the La Quinta City Council was called to order at the hour of 10:00 a.m. by Mayor Pena. PRESENT: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena ABSENT: None PLEDGE OF ALLEGIAN Mayor Pena led the audience in the Pledge of Allegiance. PUBLIC COMMENT - None CLOSED SESSION - None CONFIRMATION OF AGENDA - Confirmed BUSINESS SESSION 1. CONSIDERATION OF THE FISCAL YEAR 2002/2003 PRELIMINARY BUDGET, City Manager Genovese presented a brief staff report. Finance Director Falconer presented major highlights of the preliminary budget and the budget process In response to Council Member Henderson, Mr. Falconer confirmed funding for the Phase II Jefferson Street Improvements (Highway 1 1 1 to Indio Boulevard) will be in place should that project get underway during FY 2002/2003. In response to Mayor Pena, Mr. Falconer stated if a fire tax is placed on the ballot ih- November and approved by the voters, the tax revenues will be available in one year. In response to several questions regarding police services, Police Chief Horton reviewed the number of full-time police officers serving the City, including three 202 City Council Minutes 3 June 20, 2002 already earmarked available grant funds this year for specific police programs, which was not the case last year. Therefore, any expenditure from the police contingency fund will affect the police department's ability to utilize those monies for additional police programs. He stated the amount shown on Page 7 for the La Quinta Arts Foundation last year should be corrected to read, "$90,000" and that this year's requested amount is $100,000. He noted the "Community Special Events" program (formerly Village Faire) has not been developed yet but is listed per Council's direction. In reference to the request to purchase a backhoe, he advised funds are included in the budget to rent the equipment and staff is researching grant funds to purchase it. In response to Council Member Henderson, Interim Public Works Director Stephenson estimated the use of a backhoe would be 8-10 times a month. In response to Mayor Pena, Community Services Director Horvitz stated the funding request for pool hours does not include September. She stated CVRPD feels the demand for use is too low to keep the Fritz Burns pool open. Council Member Henderson noted there's been some discussion at the Community Services Commission meetings about keeping the swimming pool open on -weekends during September and asked staff to provide information on that possibility for future reference. In response to Council Member Adolph, Ms. Horvitz confirmed the Boys and Girls Club funding request for floor maintenance is an annual request. Council Member Sniff stated he would support a maximum of $25,000 for the Bob Hope Chrysler Classic and $50,000 for Community Services Events. In response to Council Member Sniff, Ms. Horvitz stated the request by the Boys & G.rls Club for, refinishing the floor is for only half the cost and the Boys & Girls Club is responsible for the other half. Council Member Sniff suggested eliminating the Special Projects Contingency Fund or reducing it to $20,000 or less.., `He voiced disappointment;;with he La Quinta Arts Foundation's request, noting their application contains dated material. Fie "stated_, he has. significant concerns about .their current''financi_aI status. He was also disappointed the Chamber of Commerce has changed programs and is not involved with previous programs. In response to Council Member Henderson, Mr. Genovese stated the emergency reserve, which is a percentage of the General Fund and increases each year, 203 vli4 City Council Minutes 4 June 20, 2002 was established years ago to ensure a specific amount of operating budget is set aside in case of interruptions in tax revenues, such as the motor vehicle fee. Council Member Henderson stated she supports an increase in police hours but would like more information on the Community Action Team. Council Member Perkins stated he would like to consider adding another motor officer at the mid -year budget review. Council Member Henderson stated she would support last year's funding level for the Bob'Hope Chrysler Classic and agrees with reducing the Special Projects Contingency Fund to $20,000. She would like to see new colors in the Chamber of Commerce Newsletter. She: agreed ..with ,getting :.additional information on _wherq, _ 'a Quinta Arts Foundation ;is going this year and stated she was open to discussing some of the police priority issues;' In response to Mayor Pena, Chief Horton stated the Community Action Team, which would consist of two full-time officers, would help reduce crime by going into gated communities and educating residents on how to prevent burglaries. He stated the two officers would be specifically involved with educating people and resolving issues.between residents, including the Cove area. They would use both marked and unmarked vehicles. Mayor Pena noted that would give the appearance of increased patrols in the City. Council Member Sniff questioned the cost effectiveness and value of the Community Action Team at this time. He felt current patrol hours are adequate and recommended considering it at mid -year budget review. Chief Horton stated the two team members would be beneficial, however, the City Manager has allowed $100,000 in the budget for programs and they will be able to pull officers in for those programs. He stated the City is getting good service with the funds it has available. Mayor Pena suggested adding to the $100,000 amount in a contingency account. Council Member Sniff preferred seeing how it goes with the first $100,000 amount before budgeting any additional funds. Council Member Henderson agreed with keeping the Community Action Team idea on the table for future consideration. She would also like for Council to 204 �'n5 City Council Minutes 5 June 20, 2002 consider additional patrol hours at mid -year budget review and she supports adding an additional $100,000 to the police contingency fund. Council Member Perkins commented on the possibility of considering those items prior to mid -year budget, and stated he would support adding an additional $100,000 for police programs. Chief Horton stated they already have programs set up for the initial $100,000 and can easily double the programs. Mayor Pena stated he wished to see how effective the programs are before utilizing the additional $100,000. Council Member Sniff suggested limiting the Bob Hope Chrysler Classic amount to $25,000 and reducing the Community Special Events to $40,000. Mayor Pena stated he felt CVRPD should share in the cost for the shade structure at the Sports Complex and Ms. Horvitz stated she would discuss it with them. Council Member Sniff suggested reducing the Special Projects Contingency Fund to $15,000. Mayor Pena stated he would support a reduction to $20,000 and limiting the grant requests to every other year. Cou) Member'Sniff concurred and stated he also agrees the Chamber ,.. h b noi" Newsletter could look better. He stated he would support the Arts Foundation's: request for .$,100 :000. but wands more specificity ,and more complete financial ,�_�� reporting. He also noted the Counc V 'has not received an increase in compensation/salary since 1998 and suggested modest increases from $500 to $650 for Council Members and from $1 ,200 to $1 ,350 for the Mayor. Mayor Pena noted the increases are not included in the budget. A brief discussion ensued wherein a consensus was reached on the following budget amounts: Bob Hope Chrysler Classic - $25,000; Boys & Girls Club Facility Use - $30,000; Community Special Events - $40,000; Special Projects Contingency Fund - $20,000 (limiting requests to every other year); and L`a Quinta,Arts Foundation !,x' 00,000;(additional>information.to=be obtained before allocation of funds). 205 Q© 0 ATTACHMENT 2 October 16, 2002AM& I °" Dodie Horvitz, Community Services Director L A Q U t N TA City of La Quinta P. 0. Box 1504 La Quinta, CA 92253 FOUNDATION Dear Dodie: Thank you for your letter of October 3, 2002 requesting additional information for the contract service agreement between City of La Quinta and La Quinta Arts Foundation. Regarding Council Member Sniff's request for additional financial information, I enclose our June 30, 2002 financial statement. The field work on our audit was completed the first week of October and I do not expect audited statements for another few weeks, but we are confident our final June 30, 2002 statement attached reflects our true cash position at fiscal year end. Council Member Henderson's request of "where the La Quinta Arts Foundation is going this year" was a bit more nebulous so in an attempt to satisfy her inquiry we have enclosed a sample of materials that details some of the activities and programs planned for the upcoming season. On another level, La Quinta Arts Foundation is experiencing many of the same tribulations confronting all of the other non -profits in the valley and beyond, reduced contributions due to the economy and the aftermath of September 11tn La Quinta Arts Foundation has always been unique in that we have rolled up our sleeves, gone to work and EARNED our working capital. We have the added challenge with the gift of land and the huge undertaking of developing 28 acres with a vision to the future. La Quinta Arts Foundation is meeting these challenges head on. We began last June by restructuring the Board of Directors, who in addition to committing their time and energy in service are making mandatory financial contributions. Additionally, through attrition and some intentional cutbacks we have re- examined our staffing needs and budget to create operating efficiencies to focus on expansion of our mission. To that end we are proud to report that we have expanded the After Arts program that we have offered for the past two years in the La Quinta Boys and Girls Club to the Indio Boys and Girls Club. This program provides hands-on art instruction 3 days per week to underserved children from grades 1 thru 8. Funding partners Regional Access Project Foundation and Target Corporation made expansion of this program double from 700 children to 1400 served. 206 007 POST OFFICE BOX 777 ♦ LA QUINTA, CA 92253 ♦ 760 564 1244 ♦ FAX 760 564 6884 Another exciting new program under Youth Art Works is being conducted at Amistad Continuation High School through a grant from the Dwight Stewart Foundation. The programs' goals serve at -risk youth in an attempt to redirect negative habits to positive artistic energies, to encourage matriculation from high school, and to expose these students to the possibility of careers in art and art related fields. A literal application of the program goal is being conducted in partnership with Eisenhower Medical Center where these students under professional guidance will create a mural with the theme of healing and music for public display. Of course you know that over $85,000 in Visual Art Scholarships were awarded in June 2002 for college students enrolled right now in art and art related course study. Expansion of the scholarship program occurred in two areas with the award for the first time of $15,000 in Performing Arts Scholarships for summer internships at the Idyllwild Music Academy, and the Education Mentoring Program, in partnership with Starbucks, is aimed at assisting the visual art scholarship recipients (50 students currently) with academic issues and guidance. Making Friends with Great Works of Art, La Quinta Arts Foundation's signature program is offered to between 4,000 and 5,000 4th and 5th graders in Desert Sands Unified School District and Coachella Valley Unified School District. This year the program will be offered in three additional schools. Two times per year, for two four -week sessions, Docents receive the formal instruction to teach this program in the schools. The first 4-week session for the 5th grade curriculum began October 14, 2002 at Desert Sands Unified School District. Art Beat transports local students to art experiences. This year we will take 80 to100 high school art students to museums and other art venues. A grant from Mervyn's, made it possible to triple the number of students previously served under this program. Transit Shelter Poster Competition in partnership with Sunline Transit Agency The Desert Sun, KMIR and Fairway Outdoor Advertising, is a children's art competition. Selected art work is featured at local bus shelters and children are awarded savings bonds and other incentives to create public art. La Quinta Arts Foundation facilitated this competition over the past two months. The unveiling and awards ceremony will take place October 22, 2002. This year we have expanded Adult Education Program in workshops and art tours by 20% with an exciting lineup of cultural and learning opportunities. In celebration of National Monument Day La Quinta Arts Foundation has partnered with the Bureau of Land Management to showcase local Plein Air Artists and provide hands-on art activities on October 26, 2002. The public will 207 00 have the opportunity to vote on their favorite painting created that day that will become the image for National Monument Day 2003. We will officially kick off the season with the Volunteer Open House on October 29, 2002, 2 p.m. — 4 p.m. at the Palm Desert Library on the COD Campus. Hope to see YOU there! 5th Annual Desert Plein Air is scheduled for the week of January 19-26, 2003 with an exciting line-up of events beginning with Artist Orientation and a day of painting at La Quinta Resort & Hotel. On January 23d, attend a lecture by acclaimed artist and author Albert Handell followed by the "Quick Draw" competition and reception at the Living Desert. This year we have added an additional education component targeting school age children. Local high school students will have the opportunity to receive free plein air art instruction at a workshop held on La Quinta Arts Foundation's new site January 24th, featuring 6-10 of the participating Plein Air artists. January 25th and 261h artists will display and hold for sale works from their collections and those created during the competition week at The River in Rancho Mirage. The Plein Air Poster Unveiling will take place on November 9, 2002 in a one-man show with poster artist Charles Muench at 11 a.m. at The River in Rancho Mirage. Last year's challenges at the 20th Annual La Quinta Arts Festival brought by mother nature demanded a serious examination of our objectives and goals for the festival's on -going success. It was determined that our priorities are to return to the basics of showcasing quality artists and their work, and providing entertainment as an enhancement to purchasing art. With an additional priority to keep admission prices affordable, we concluded that the entertainment package could be revamped to augment the visitors overall experience. The entertainment line-up for this year will promote local musicians who have agreed to make contributions to LQAF by way of reduced fees and equipment donations. None - the -less we have a stellar line-up culminating in a "Desert All Star Jam" on Sunday that promises to be a hit! Feedback from the artists and volunteers emphatically stated that the evening hours for the show were exhausting and not lucrative. We have decided that published hours for the show will be 10 am to 6 p.m. each day. We are re -directing our marketing efforts to draw wider audiences from all of Southern California with targeted advertising and media partnerships. As is always the case, you will note that City of La Quinta is featured prominently on Foundation collateral materials and mentioned in all media opportunities as our "premier sponsor". The 29Sr Annual La Quinta Arts Festival Poster Unveiling will take place February 22, 2002 hosted by Gardens on El Paseo in conjunction with their concert series benefiting local charities. Public is invited to attend for a $10 donation, with all proceeds coming directly to LQAF. e �: 0019 I could go on, and would be happy to do so in person should any of the Council Members or Staff wishes further detail on the foregoing programs and activities. What you should know is that the Board and Staff of La Quinta Arts Foundation remain committed to carrying out our mission of °Promoting and Cultivating the Arts through Education" in an efficient and purposeful manner. We are all aware that our task is exigent. It is said, "When the going gets tough — the tough get going". We have adopted this motto as our battle cry and we are determined to succeed in our endeavors to serve our community with a vision to the future. It is our hope that the City of La Quinta remains confident in our ability to achieve our goals and views our activities as a valuable component to the City's overall marketing effort. Sincerely, a. &&m97LV, Christi Salamone Director of Finance & Operations Cc: The Honorable Mayor John Pena Council Members Don Adolph, Terry Henderson, Ron Perkins, Stan Sniff Jim Parrish, President, LQAF Board of Directors 2-09 010 LA QUINTA ARTS FOUNDATION [A CALIFORNIA NON-PROFIT CORPORATION] FINANCIAL STATEMENT OPERATING ACCOUNT JUNE 2002 12TH MONTH 210 n11 LA QUINTA ARTS FOUNDATION BALANCE SHEET June 30, 2002 ASSETS Current Assets VIB Checking Acet - Operating $ 12,988.61 VIB Checking Acet - Payroll 21,555.82 Cash on Hand -Petty Cash 125.97 Operating Fund-T Bills 41,600.00 First Community Bank Operating 344,619.60 Due from LQAF Building 252.58 Total Current Assets 421,142.58 Property and Equipment Land La Fonda 20,000.00 Building La Fonda 90,479.00 Building Improvements 83,430.95 Equipment 83,191.20 Furniture 9,575.94 Accum Depreciation <157,451.00> Total Propem and Equipment 129,226.09 Other Assets Accrued Interest Receivable 431.00 Total Other Assets 431.00 Total assets S 550,799.67 LIABILITIES AND CAPITAL Current Liabilities Accounts Pavable $ 16,749.60 Due to LQAF Building 750.00 Memorial Fund [Carry-over] 5,150.00 Scholarship transfer Money 900.00 Ramirez Scholarship 100.00 Marks Scholarship 3,941.00 Harmon Scholarship 110.00 Dwight Stuart Youth FD Empower 44,500.00 Wages Payable 19,233.15 Total Current Liabilities 91,433.75 Lone -Term Liabilities Total Long -Term Liabilities 0.00 Total Liabilities 91,433.75 Capital Fund Balance 575,340.12 Net Income <115,974.20> Total Capital 459,365.92 Total Liabilities & Capital $ 550,799.67 4W Page A 012 REVENUES ARTS FESTIVAL (SCHEDULE 1) DEVELOPMENT;SC,-+EDULE 2) EDUCATION jSCHEDULE 3) VOL SERVICES iCHEDULE a) OPERATING (SCHEDULE 5) NOV EVENT (SCHEDULE 6) PLEIN AIR (SCHEDULE TOTAL REVENUES EXPENSES ARTS FESTIVAL (SCHEDULE 1) DEVELOPMENT (SCHEDULE 2) EDUCATION (SCHEDULE 3) VOL SERVICES (SCHEDULE 4) OPERATING (SCHEDULE 5)„ NOV EVENT (SCHEDULE 6) PLEIN AIR (SCHEDULE � TOTAL EXPENSES TOTAL NET RESERVE LA QUINTA ARTS FOUNDATION STATEMENT OF REVENUES &EXPENSES 2001 - 2002 BUDGET June 30, 2002 2001.2002 2001-2002 JUNE 2001-2002 2001-2002 JUNE ACTUAL JUNE BUDGET VARIANCE YTD ACTUAL YTD 3UDGE'. YTD 6 ;001-<cC2 VARIANCE VARIANCE 3UCCc $ (1,857) 0 (1,857) 777,198 892,800 (115,602) -13% 892,--C $ 3,925 18,275 (14,350) 158,010 380,500 (222,490) -589 10 380 z 3 (53,801) 1,608 (55,409) 41,095 47,601 (6,506) -14% $ 28 3,368 (3,341) 67,848 117,050 (49,202) $ 21,633 36,644 (15,012) 170,344 439,844 (269,500) -01°'0 439.8 $ 0 875 (875) 0 427,500 (427,500) -100410 427�C $ 0 2,083 (2,083) 185,427 336,200 (150,773) -45,o 336.<= $ (30,073) 62,854 (92,927) 1,399.922 2.641 495 (1 241,573) -47% 2,64' -�- 2001-2002 2001-2002 JUNE 2001-2002 2001.2002 YTD JUNE ACTUAL JUNE BUDGE? VARIANCE YTD ACTUAL YTD 3U0GE VARIANCE % 20o1 2CO2 VARIANCE 3UCGc $ 13,596 13,392 204 515,467 404,232 111,2315 289,10 4C4,2- $ 10,167 5,390 4,777 114,336 106,700 7,637 7% 106,7C $ 19,517 26,448 (6,931) 255,917 281,659 (25,742) -9% 281,6E $ 2,101 2,625 (523) 68,019 73,188 (5,169) -7% 73,1 E $ 38,638 48,629 (9,990) 335,532 571,709 (236,177) -41% 528,1' $ 0 1,083 (1,083) 12,160 188,385 (176,225) -94% 231,97 $ 5,486 3,949 1,536 214,466 292,360 (77,894) -270,'0 292,3E $ 89,505 101,516 (12,011) 1,515,896 1,918,232 (402,336) -21 % 1. 918. 2; $ (119,577) (38 661) (80,916) (115,974) 723,263 (839,237) -116% 723.2E 212 013 SUMMARY PAGE 9/17l2CO2 2:00 PM 1 of Tity/ 4 a 4 Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE• Consideration of Phase II of Fritz Burns Park Improvements to Include a Skate Park Facility RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The estimated cost of modular skate park equipment and installation is $90,000. Additional site work could add approximately $25,000, for a total estimated cost of $1 15,000. The cost of modular skate park equipment, installation and site work can be funded as part of the Fritz Burns Park Improvements Project (Capital Improvement Project 708) which has a remaining balance of approximately $180,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In the Fiscal Year 2000-01 Capital Improvement Program, Phase II of the Fritz Burns Park Improvements included the restoration of the lighting system for the four southern courts, installation of dasher boards for the two roller hockey courts and the conversion of one court to a basketball court as provided in Attachment 1 . In Fiscal Year 2001-02, additional funds were added to the Phase II Improvements due to an anticipated increase in improvement costs, as provided in Attachment 2. The restoration of the lighting system has been completed, leaving a remaining balance of approximately $ 180,000 for the installation of dasher boards and a basketball court. Due to the size of the courts, purchasing prefabricated roller hockey dasher boards for the courts is not possible. Custom dasher boards would have to be fabricated and would cost in excess of $60,000 each, plus installation. The current courts allocated for roller hockey are used infrequently by those wishing to play roller hockey. However, there are a large number of youth and adult who S:\Community Services\CCRepo rts\CC.224.Skate Park location..doc. 213 participate in skateboarding and rollerblading. Currently, this activity is being conducted on City streets, park amenities, and on private property. The City Council approved a conceptual site plan for a skate park at the La Quinta Community Park. However, due to funding limitations, the skate park was not included in Phase I of the park's construction. It is estimated that a traditional concrete skate park will cost $350,000 to $400,000 to construct. Due to technological advances in the industry, manufacturers are now able to provide modular skate park components that can be placed on existing flat surfaces for a fraction of the cost of a concrete skate park. It is estimated that a modular skate park with various components for all levels of ability would cost approximately $90,000 for a 60 foot by 120 foot area, which is the size of one standard tennis court. By modifying the Phase II Improvements at Fritz Burns Park to include replacing the proposed dasher boards for the roller hockey rinks (which are two converted tennis courts separated by a fence) with modular skate park, a large number of skating participants could be served. In order to provide adequate skate surface and remove unnecessary obstacles, the current fencing separating the two courts would need to be removed. Attachment 3 provides a draft layout of the skate park components. The Huna Company has "skater -tested" their product and the components provide the elements skaters are interested in using. This is only a conceptual plan; actual layout and elements would be considered after input from the skating community. Should the City determine a skate park is appropriate for the community, a youth coalition could be formed, in which local skaters and roller bladers would be invited to be heavily involved in the design of the park. With the skating population represented in the design of the park, the issue of "ownership and pride" is exhibited and passed along to other participants. The La Quinta Sheriff's department would be included in the design of the park as well as in the establishment of the rules and procedures for enforcement. The California Joint Powers Insurance Authority (CJPIA) provides "Recommended Guidelines for the Design, Construction and Operation of Skate Parks." These guidelines are provided as Attachment 4. The guidelines recommend that the skate park design include the following features: access to a public telephone (within 50 yards); drinking fountains (within 50 yards); restrooms (within 100 yards); sufficient number of trash containers; ample parking for participants and spectators; bleachers; concession area, and fencing. The proposed location at Fritz Burns Park provides all of the suggested amenities with the exception of the concession area. However, the possibility of providing a location for vending machines will be explored. The site provides benches along the south side SACommunity Services\CCReports\CC.224.Skate Park location..doc. 1W 14 of the courts however, additional seating and shade structures are included in the site improvements for this project. Materials The modular skate components are designed to be extremely durable. The frames of the components are made of galvanized steel. The modular components come with a 15-year warranty on everything except the skate surface. The skate surface is a composite "Skatelite Pro" material. This material is placed over a '/2 inch acoustical underlayment to reduce the noise level of the wheels on the surface. The components are designed so that the skate surface can be replaced with relative ease and minimal expense. The Skatelite Pro material has a five-year warranty. Staff is confirming the results of the company's testing of the material in hot climates. The preliminary report is that the material warranty covers damage caused by the sun. Staff will continue this research and will request this information in writing from the manufacturer prior to any purchase of equipment. Since the components are modular, the layout can be reconfigured to provide a different experience to users. One manufacturer includes in the purchase price reconfiguration of the components three times within a three year period at no additional charge. Additional reconfigurations are estimated at a cost of $750 each. The modular components also allow for upgrades as technology and components evolve. Additional pieces can be incorporated into the facility if the need arises. Daily Maintenance The anticipated maintenance issues associated with the proposed skate park include trash and graffiti. Currently, Lundeen Pacific Inc. (Lundeen) performs daily cleaning tasks at all of the City's parks, including Fritz Burns Park. This includes cleaning the trash from all areas of the park, including the existing roller hockey courts. In addition, the tennis courts and roller hockey courts are powerwashed on a weekly basis. Powerwashing the skate park facility would not impact the maintenance schedule nor add additional tasks. According to a representative from Lundeen Pacific, the City's landscape maintenance contractor, adding a modular skate park to Fritz Burns Park will not impact the City's contract for park maintenance. The issue of graffiti will be addressed in the same manner as at the City's existing facilities. When the Public Works crew opens the restrooms at Fritz Burns Park in the morning, they can check for graffiti at the park, including the skate park. The surfaces at the skate park will be as graffiti resistant as possible. The skate surfaces, as well as fence poles, can be cleaned with a solvent designed to be used on those surfaces. It is not anticipated that there will be large areas that will attract graffiti. �15 S:\Community Services\CCReports\CC.224.Skate Park location-doc. Long Term Maintenance It is not anticipated that the skate park facility would require more long term maintenance than any other City facility. Operations The City of La Quinta has participated in the Skate Park Coalition since 1999. The Coalition is comprised of recreation professionals that work for southern California cities, special districts, counties and private enterprises that offer skate parks or equipment. The group meets once every two months to discuss issues involving skate parks such as maintenance and operational issues. They also tour skate facilities. The major issue concerning skate parks is whether the facility should be staffed or left open as with other City park amenities. There are benefits as well as limitations associated with each option. The issue of staffing is directly related to the liability coverage for the facility. The major concern regarding skate parks is the liability issue. Senate Bill 994 (SB994) Morrow, provided as Attachment 5, states "skateboarding at a public skateboard park that is constructed after January 1, 1998, is a hazardous recreational activity if the person skateboarding is 14 years of age or older, the skateboarding activity is stunt, trick or luge skateboarding, and the skateboard park is on public property." This legislation reduces the liability exposure of a public agency if the agency enacts the following: Adoption by the local public agency of an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads and knee pads. The posting of signs at the facility affording reasonable notice that any person riding a skateboard in the facility must wear a helmet, elbow pads and knee pads and that any person failing to do so will be subject to citation under the ordinance. However, this legislation is enacted "with respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis." The benefits of an unsupervised facility include: Legislation declaring skateboarding a hazardous activity, thereby reducing liability exposure No staff costs for supervision 216 S:\Community Services\CCReports\CC.224.Skate Park location..doc. 004 The disadvantages of an unsupervised facility include: Lack of control over the use of safety equipment (dependent upon compliance with posted signs requiring safety equipment) Lack of control over the use of bicycles, scooters and motorized vehicles using the facility. Upon conversation with Mr. Alan Amico, Risk Manager for the CJPIA, should the City choose to provide a supervised skate park, the facility would be covered by the CJPIA as any other City facility, much like the swimming pool, parks and playgrounds. However, there is an assumption of liability when providing a supervised skate park. The CJPIA also suggests signage be placed at the skate facility. The suggested language is provided as part of Attachment 4. Of the cities in southern California that offer skate parks, approximately 75% of the parks are unsupervised. The design of the existing location includes lights which are on a timer and will not operate after 10:00 p.m, which is park curfew. The location also has fencing around it, and the gates can be locked at 10:00 p.m. when the cleaning crew locks the restrooms at Fritz Burns Park. Participant Safety An additional benefit to the location of the proposed skate park is the proximity to the La Quinta Fire Station, which is less than 300 yards from the site. However, as provided in Attachment 6, a 2000 Sports Participation Injury Statistics report shows skateboarding has a lower rate of reported injuries than bicycling, basketball or soccer. Conclusion At this time, staff is proposing one roller hockey rink be converted to a modular skate park and provided as an unstaffed facility. Should the need arise to add additional components to accommodate more skaters, the facility could be expanded. The Community Services Commission reviewed the proposed location and modular components for the skate park at their October 14, 2002 meeting, and is recommending City Council approval of the project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 17 r 0 5 S:\Community Services\CCReports\CC.224.Skate Park location..doc. �+ 1. Authorize the modification to Phase II of Fritz Burns Park Improvements to include a modular skate park facility and authorize staff to solicit bids for the project; or 2. Do not authorize the modification to Phase II of Fritz Burns Park Improvements to include a modular skate park facility; or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Hory Attachments nity Services Director Approved for submission by: �- Thomas P. Genovese, City Manager 1. Capital Improvement Program Project 200015 2. Capital Improvement Program Project 200107 3. Draft Modular Skate Park Layout 4. CJPIA Skate Park Guidelines 5. SB 994-Morrow 6. 2000 Sports Participation Injury Statistics 4. S:\Community Services\CCReports\CC.224.Skate Park location..doc. (� 0 6 ATTACHMENT 1 CITY OF LA QUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvements Project: 200015 - Phase II Fritz Burns Park Improvements Description Improvements include the restoration of the lighting system for the southern 4 courts, installation of dasherboards for roller hockey, and conversion of one tennis court to a basketball court. Revenue Amounts Category f 0, FY 2001102 FY 2002/03 FY 2003/04 FY 2004105 Total General Fund 0 Infrastructure 0 Project Area 1 167,655 167,655 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: TBD 0 Other: 0 Revenue Amount Total 167,655 0 0 0 0 167,655 Expense Amounts Category EEY' t).0.. FY 2001102 FY 2002/03 FY 2003/04 FY 2004/05 Total Administration 7,105 7,105 Engineering ' 14,210 14,210 Construction 135,000 135,000 Inspection 11,340 11,340 Other: 0 Other: 0 Expanse Amount Total 167,655 0 0 0 0 167,655 Category '2` . FY 2001/02 FY 2002/03 FY 2003/04 FY 2004/05 Total General Fund 8,240 8,240 8,240 8,240 32,960 Other: 0 Operating Cost Total 0 8,240 8,240 8,240 8,240 32,960 Additional Comments: Operating costs are based on an annual estimated cost of $2,000 for routine maintenance, $600 for mischellaneous equipment replacement, and $5,640 for power consumption. Shading represents the current Fiscal Year. Printed: 24-Apr-2000 �13 Page 29 11 g ATTACHMENT 2 CITY OF LA DUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvements Project: 200107 - Phase II Fritz Burns Park Improvements - Budget Adjustment nacrrintinn Improvements include the restoration of the lighting system for the southern 4 courts, installation of dasherboards for roller hockey, and conversion of one court to a basketball court. m l mil! Category MER , ..`' ,. FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Total General Fund 0 Infrastructure 0 Project Area 1 132,345 132,345 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 132,345 0 0 0 0 132,345 tx ense Amounts Category . ...... FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Total Administration 6,617 6,617 Engineering 0 Construction 100,582 100,582 Inspection 11,911 11,911 Professional 13,235 13,235 Other: 0 Expense Amount Total 132,345 0 0 0 0 132 345 Oneratina Costs �%�%il�/j� Category FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Total General Fund 8,240 8,240 8,240 8,240 32,960 Other: 0 Operating Cost Total 0 8,240 8,240 8,240 8,240 32,960 Additional Comments: This project was originally approved during FY 2000/01 with an initial allocation of $167,655. Based upon recent engineer's estimates, Staff believe a budget adjustment in the amount $132.345 is necessary to construct the desired Park amenities. Printed: 19-N4r;J1 'r. r_ Page 22 0019 ATTACHMENT 4 CALIFORNIA JOINT POWERS INSURANCE AUTHORITY Recommended Guidelines for the Design, Construction, and Operation of Skate Parks Members of the CALIFORNIA JOINT POWERS INSURANCE AUTHORITY are encouraged to implement the following guidelines to create a safe and enjoyable skate park for the members of their community and to reduce the frequency and severity of claims associated with the design, construction, and operation of skate parks. Skate Park Design Skate parks should be designed with input from skateboarders, in -line skaters, parents, business owners, home owners, neighbors, and public safety personnel to ensure all issues are discussed prior to construction. 2. Skate parks should be designed by licensed architects or landscape architects that are qualified and experienced in the design and construction of skate parks. 3. Park design should include the following features: public telephone (within 50 yards), drinking fountains (within 50 yards), rest rooms (within 100 yards). A sufficient number of immovable trash receptacles (preferably square) should be provided to prevent the accumulation of litter in and around the facility. Ample parking should be provided for skaters and spectators. Consideration should also be given to providing space for bleachers and concession activities. 4. Lighting should be installed if the skate park is to be operated after dusk. 5. Consideration should be given to the installation of fencing or concrete walls around the skate area to protect skaters from dogs and children running into the skate area and to protect spectators or passersby from being struck by skaters or errant loose skateboards. This barrier should be at least three feet above grade. 6. Design elements within the park should be spaced so skaters doing a maneuver on one element are able to complete the maneuver and recover without interfering with other skaters and without entering another element. 7. Skaters of differing skill levels should have access to design elements of their skill levels without crossing areas requiring greater skill levels. 8. The skate park should be visible from the street. This will enable observation of the skate park by public safety personnel and other staff. 2?2 Oil 9. In order to maintain design immunities provided under state law, the city council should review and approve of the park's design in accord with Government Code § 830.6. Skate Park Construction 1. Skate parks should be constructed by licensed contractors that are qualified and experienced in the construction of skate parks. 2. The contractor, city and architect should work together to ensure the park is constructed as designed. Skate Park Operation 1. The skate park should be used by skateboarders and in -line skaters only. Bicycles, scooters, and motorized vehicles should be prohibited. 2. The city should adopt an ordinance requiring any person using the skate park to wear a helmet, elbow pads, and knee pads. In addition, the ordinance should prohibit skateboarders or skaters from performing stunts, tricks, or luge skateboarding in the skate park parking lot, curbs, or entrance areas. 3. The city should post signs at the skate park giving reasonable notice that any person using the skate park must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation under the ordinance adopted in accord with guideline 3. 4. Public safety personnel should agressively enforce the ordinance adopted in accord with guideline 3 by regularly driving by, observing, and citing any person in violation of the ordinance. 5. Regular inspections of skate parks should be conducted and documented using checklists. Any defects reported by the public should be documented. All repairs should be completed in a timely fashion. The affected portion of the park should be closed until repairs can be completed. All repairs should be documented. 6. All stickers, graffiti, and trash should be removed on a daily basis. 7. Spectators should not be allowed in the skate area. 8. The city should maintain a record of all known or reported injuries incurred by skaters in the park. 012 9. Signs should be prominently posted with the following rules: • Park hours are to • No Skateboarding or in -line skating on wet surfaces. • Skateboarding and in -line skating are hazardous activities. Skate at your own risk. Skateboards and in -line skates only. • No bicycles or motorized vehicles. • Helmets, knee pads, and elbow pads required. • Failure to wear helmets, knee pads, and elbow pads will subject persons to citation (Municipal Code ). • Skating on park curbs, parking lot, and entrance sidewalk is prohibited. • No graffiti or tagging. • No glass bottles. • Dispose of trash in trash receptacles. • No smoking, alcohol, or drug use. • No spectators permitted in the skate area. • No unauthorized pieces of equipment, obstacles, or apparatus may be brought into the skate area. `24 013 SB 994 Senate Bill - CHAPTERED Pagel of 3 ATTACHMENT 5 BILL NUMBER: SB 994 CHAPTERED BILL TEXT CHAPTER 409 FILED WITH SECRETARY OF STATE SEPTEMBER 9, 2002 APPROVED BY GOVERNOR SEPTEMBER 6, 2002 PASSED THE SENATE AUGUST 20, 2002 PASSED THE ASSEMBLY JULY 3, 2002 AMENDED IN ASSEMBLY JUNE 11, 2002 AMENDED IN SENATE JANUARY 23, 2002 INTRODUCED BY Senator Morrow FEBRUARY 23, 2001 An act to amend and repeal Section 115800 of the Health and Safety Code, relating to liability. LEGISLATIVE COUNSEL'S DIGEST SB 994, Morrow. Liability: public skateboard parks. Existing law, in effect until January 1, 2003, provides that skateboarding at a public skateboard park that is constructed after January 1, 1998, is a hazardous recreational activity if the person skateboarding is 14 years of age or older, the skateboarding activity is stunt, trick, or luge skateboarding, and the skateboard park is on public property, as specified. That law, also in effect until January 1, 2003, requires local public agencies to maintain a record of all known or reported injuries incurred by skateboarders in a public skateboard park or facility, and other information regarding these incidents, as specified, and requires that copies of those records be filed annually with the Judicial Council which is required to submit a report to the Legislature by March 31, 2000, on these incidents, including claims arising therefrom. This bill would extend, until January 1, 2008, the operation of these provisions and would require the Judicial Council to submit a report to the Legislature on or before March 31, 2007, on the incidents reported by local agencies. By extending the date for recordkeeping duties on local public agencies, the bill would create a state -mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement, including the creation of a State Mandates Claims Fund to pay the costs of mandates that do not exceed $1,000,000 statewide and other procedures for claims whose statewide costs exceed $1,000,000. This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to these statutory provisions. THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Section 115800 of the Health and Safety Code, as added by Section 1 of Chapter 573 of the Statutes of 1997, is amended to 2 2 http://www.leginfo.ca.gov/pub/bill/sen/sb_0951-1000/sb_994_bill_20020909_chaptered.... 10/2z 014 SB 994 Senate Bill - CHAPTERED Page 2 of 3 read: 115800. (a) No operator of a skateboard park shall permit any person to ride a skateboard therein, unless that person is wearing a helmet, elbow pads, and knee pads. (b) With respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis, the requirements of subdivision (a) may be satisfied by compliance with the following: (1) Adoption by the local public agency of an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. (2) The posting of signs at the facility affording reasonable notice that any person riding a skateboard in the facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation under the ordinance required by paragraph (1). (c) "Local public agency" for purposes of this section includes, but is not limited to, a city, county, or city and county. (d) (1) Skateboarding at any facility or park owned or operated by a public entity as a public skateboard park, as provided in paragraph (3), shall be deemed a hazardous recreational activity within the meaning of Section 831.7 of the Government Code if all of the following conditions are met: (A) The person skateboarding is 14 years of age or older. (B) The skateboarding activity that caused the injury was stunt, trick, or luge skateboarding. (C) The skateboard park is on public property that complies with subdivision (a) or (b). (2) In addition to the provisions of subdivision (c) of Section 831.7 of the Government Code, nothing in this section is intended to limit the liability of a public entity with respect to any other duty imposed pursuant to existing law, including the duty to protect against dangerous conditions of public property pursuant to Chapter 2 (commencing with Section 830) of Part 2 of Division 3.6 of Title 1 of the Government Code. However, nothing in this section is intended to abrogate or limit any other legal rights, defenses, or immunities that may otherwise be available at law. (3) For public skateboard parks that were constructed on or before January 1, 1998, this subdivision shall apply to hazardous recreational activity injuries incurred on or after January 1, 1998, and before January 1, 2001. For public skateboard parks that are constructed after January 1, 1998, this subdivision shall apply to hazardous recreational activity injuries incurred on or after January 1, 1998, and before January 1, 2008. For purposes of this subdivision, any skateboard facility that is a movable facility shall be deemed constructed on the first date it is initially made available for use at any location by the local public agency. (4) The appropriate local public agency shall maintain a record of all known or reported injuries incurred by a skateboarder in a public skateboard park or facility. The local public agency shall also maintain a record of all claims, paid and not paid, including any lawsuits and their results, arising from those incidents that were filed against the public agency. Beginning in 1999, copies of these records shall be filed annually, no later than January 30 each year, with the Judicial Council, which shall submit a report to the Legislature on or before March 31, 2007, on the incidences of injuries incurred, claims asserted, and the results of any lawsuit filed, by persons injured while skateboarding in public skateboard parks or facilities. 015 http://www.leginfo.ca.gov/pub/bill/sen/sb_0951-1000/sb_994 bill_20020909_chaptered.... 10/24/2002 SB 994 Senate Bill - CHAPTERED Page 3 of 3 (5) This subdivision shall not apply on or after January 1, 2001, to public skateboard parks that were constructed on or before January 1, 1998, but shall continue to apply to public skateboard parks that are constructed after January 1, 1998. (e) This section shall remain in effect until January 1, 2008, and as of that date is repealed, unless a later enacted statute, enacted before January 1, 2008, deletes or extends that date. SEC. 2. Section 115800 of the Health and Safety Code, as added by Section 2 of Chapter 573 of the Statutes of 1997, is amended to read: 115800. (a) No operator of a skateboard park shall permit any person to ride a skateboard therein, unless that person is wearing a helmet, elbow pads, and knee pads. (b) With respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis, the requirements of subdivision (a) may be satisfied by compliance with the following: (1) Adoption by the local public agency of an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. (2) The posting of signs at the facility affording reasonable notice that any person riding a skateboard in the facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation under the ordinance required by paragraph (1). (c) "Local public agency" for purposes of this section includes, but is not limited to, a city, county, or city and county. (d) This section shall become operative on January 1, 2008. SEC. 3. Notwithstanding Section 17610 of the Government Code, if the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code. If the statewide cost of the claim for reimbursement does not exceed one million dollars ($1,000,000), reimbursement shall be made from the State Mandates Claims Fund. 240.7 016 http://www.leginfo. ca.gov/pub/bill/sen/sb_0951-1000/sb_994_bill_20020909_chaptered.... 10/24/2002 ATTACHMENT 6 U p Q N 7 Z ii ril 06 pp W W 10 H o 0 0 0 0 LO o 0 0 �Q W rnrn rn rn rn rn m rn mW 0 p W fu a� N_ - J O to co N c0 CO O > a)O � co N > U') O a Q cM N N N Q N 'ci 4 O Z Z ca p p W W co cO � co co —_ Q co � CO �- N oo CO N f- N N —_ fly -0 WJ 0) m CO _ 00 co O (0 ' Q O O` W W) LO SO SO M O .. O N p W cc m i 8 o o 810 o 0 0 o 00 On O c'M Iq O M Q Q 3 LO M ti co m Z T- O O O U O o co co o � O O cn W Z H Z a F- a a H O a U) 't co c0 It � IT � T- T- � O '('0' N � N � � L f- O N LO O O CO N 0) 00 O 00 0) f0 C0 r- � M O O O O O O O O O LO O- 0 0 O LO O O N co LO fA cM rl cri In cM N rn c Y O U) 0 Y U J U m N O co m m 0 0) c f6 O 0 — Y U = ccu � O LL U c o :� N o O � U cn N � � O N Q U) fco � a c O a oo : N a 00 N L U : - U) O N 0 U CL U c U) t .� Q O U) s ` +, .. O N C N E N c c c0 c o N > N o mFL- cu v) c 0 E NN E U U C L c0 U N o N N a Q cn � U 2 ) cn c: Ocn +. Z U o Z' a M o cn O U +U) 0 N Q c } O W 5, �U •U 'E �E N N CL fi < Z o 2?8 017 T4tyl 4 4Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Discussion of Potential Locations PUBLIC HEARING: For a Dog Park Facility RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. However, if a location is selected, at a future City Council meeting, staff will seek City Council direction regarding the design and construction of the site, and will request appropriation of funds for development of the site. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the September 17, 2002 City Council meeting, the City Council directed staff to provide potential locations for a dog park, as provided in Attachment 1. The City Council had discussed the possibility of using the City -owned property located southwest of the Senior Center on Avenida La Fonda for a possible dog park as well as requested additional potential sites. Potential locations for a dog park (existing City -owned property) include: Avenida La Fonda Property (.33 acre) Fritz Burns Park (approx..33acres) Yucatan Pathway Park (3.98 acres) Cove Oasis Trailhead (total area 114 acres) Attachment 2 provides a map of the potential sites. 269 S:\Community Services\CCReports\CC.221.Dog Park Locations 11-05-02..doc According to a landscape architect that has designed several dog parks, including the two located in Palm Desert, the following is a list of amenities that are typically included at as part of construction of a dog park: Design, planning and construction management Mobilization, and grading 6 foot high Wrought Iron fence Double gate system Concrete paving Benches and trash cans Shade structures Drinking fountains Irrigation Mow curbs Turf (recommended but not necessary) Minor landscaping Security lighting Parking for 10-12 cars Handicap access Access to restrooms Sites The following proposed sites are on city owned property. An estimated construction cost for a dog park is provided that would include the above listed amenities at each site. Please be advised that the construction estimates are very rough and are presented as a reference point only. An appropriation for actual design/build services would be presented for City Council consideration at a future City Council meeting should the Council direct staff to proceed with a location for a dog park. The Avenida La Fonda property (Attachment 3) is partially developed with irrigation, turf and trees. The proximity to the La Quinta Senior Center provides adequate parking and access to utilities to be brought to the site. Restroom facilities are currently available at the Senior Center Monday through Friday, 8:00 a.m. to 5:00 p.m. It is anticipated that the future library facility will have restrooms accessible to the public seven days a week from 6:00 a.m. to 10:00 p.m. Estimated construction cost: $50,000. The Fritz Burns Park (Attachment 4) site is located on the southeast corner of the park, east of the parking lot. Currently, this area has a turf area, is adjacent to the parking lot and is in close proximity to restrooms. The restrooms are available seven days a week from 6:00 a.m. to 10:00 p.m. Estimated construction cost: $30,000 The Yucatan Pathway Park (Attachment 5) is comprised of 3.98 acres (linear shape owned by the City of La Quinta with an additional 43.71 acres owned by /� S:\Community Services\CCReports\CC.221.Dog Park Locations 11-05-02..doc - 002 2 Coachella Valley Water District (CVWD) located to the east of the City owned property. CVWD has a fenced well site located on this property. Should the City Council desire to locate a dog park at this site, a joint use agreement would be proposed to CVWD for the use of property for parking and construction of a restroom facility, as there are none at this site. Estimated construction cost (including restrooms and parking): $300,000. The Cove Oasis Trailhead property (Attachment 6) is listed as providing 114 acres, however, this is the total City -owned property at this site. A potential dog park location would be suggested at the northern end of the east side of the site. This proposed site is located near the existing parking lot and could be modified to accommodate handicap access. Restroom facilities are currently not available at this site, however, the City Council will be considering Phase II Improvements to the Cove Oasis Trailhead which includes a restroom facility. However, should the City Council select the proposed site for a dog park at this meeting, reconsideration of the restroom facility location may need to be presented during the Phase II Improvements, as the current proposed location for the restroom at the Cove Oasis Trailhead would not provide handicap access to the general public as would be recommended for any proposed dog park site. Estimated construction cost: $200,000. Staff has researched the use of City -owned retention basins north of Hwy. 1 1 1, however, the sites do not accommodate parking or restrooms. However, there is a five acre park site located on the southeast corner of Washington Street and Miles Avenue. It is anticipated that the planning of the park could include a dog park site. Conclusion Should the City Council select a site for a dog park, staff could be directed to bring back a design/build proposal for City Council consideration including an appropriation for the design and construction of the site. ully qubmitted: odie Horvitz,4ognmunity Services Director Approved for submission by: �,- / z� Thomas P. Genovese, City Manager 231 SXommunity Services\CCReports\CC.221.Dog Park Locations 11-05-02..doc Attachments: 1 . Minutes from the September 17, 2002 City Council Meeting 2. Map of Potential Dog Park Sites 3. La Fonda Property Map and Photograph 4. Fritz Burns Park Property map and Photograph 5. Yucatan Pathway Park Property map and Photograph 6. Cove Oasis Trailhead Property Map and Photograph 232 o04 SACommunity Services\CCReports\CC.221.Dog Park Locations 11-05-02..doc ATTACHMENT 1 City Council Minutes 21 September 17, 2002 It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2002-1 34 as amended (adding the eleven conditions of approval outlined by the City Attorney). Motion carried unanimously. RESOLUTION NO. 2002-135 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT 30651 TO ALLOW A 28-LOT SINGLE FAMILY RESIDENTIAL LAND SUBDIVISION AND MISCELLANEOUS COMMON AND GOLF COURSE LOTS ON APPROXIMATELY 74.78 ACRES (WINCHESTER DEVELOPMENT). It was moved by Council Members Adolph/Henderson to adopt Resolution No. 2002-135 as amended (adding the eleven conditions of approval outlined by the City Attorney). Motion carried unanimously. MAYOR AND COUNCIL MEMBERS' ITEMS 1 . DISCUSSION REGARDING POTENTIAL USE OF THE CITY'S AVENIDA LA FONDA PROPERTY FOR A DOG PARK. Council Member Henderson introduced the. subject of potential" use of the site on Avenida La Fonda adjacent to the Senior Center for a small dog park. Council Member Sniff voiced concern that the use might h.ave an unfavorable impact'on the Senior Center because of the odor. Community Services Director Horvitz, in response to Mayor Pena, said the City of Palm Springs has a very successful dog park and the City of Palm Desert has two dog parks. She stated she has visited their facilities and they are kept clean of animal waste by the dog owners who use the parks and the irrigation system takes care of any odors. After discussion staff was directed to bring this matter back to Council with some alternative suggestions for sites in the City. 2. DISCUSSION REGARDING COUNCIL MEMBER VACANCIES CREATED BY MUNICIPAL ELECTION. Council Member Henderson stated she has been asked by citizens what action the Council will take after the November 51h election when there will be a 233 - 006 mow �i�� rX�, uu�lNO- r.== == N=l ATTACHMENT 3 7 7 0 - 1 2 TRA 020-016 769-06 POR.SW 6 T.6S.,R.7E 020-063 OZO.0,6 63 CITY Of LA QUINTA 02 ISO FNQC•0 INS 62 W 6a 59 i 60 r rs O 61 O F O O _ O O a At — I 111 If IU N ,r 67 — O O 'f' a I I S O O O Ga \ O SO � 49 I 1 - 72 - 71 70 - 69 - O 5 ' u na I C ns a or 7RA 020-047 76 I n 74 76 I O EX -T w 75 - _ I I I I I 73 O 201-&. -54JA ,,• O 44 1 45 1 ed l 47 14E I 'rl n �E 42 4J I I I I Per 3 Is= — ... -- Iff it rf I I r, i Is Senior Center 78 LA - ��--J E2 a, ` \ 4C Proposed Dog Park Location 04 O O E0 7 1 6 1 E 4 1 2 1 its 7s: IS I see I I •t I I I I I S Q 21/60 DESERT CLUB TRACT UNIT 4 235 08 Jul 193a -= � -- _ - - v F Uj I n ATTACHMENT 4 I i 'C Fritz Burns Park Proposed Dog Park Location i Parking Lot ATTACHMENT 5 3 4 �56 -C, 13 T 6 5 /? 6E, 02 20 � SEE MA P -E MAP 24 27 I SEE SCALE IN 1/10 OF AN INCH SEE MAP / !� i 22 0 N h / e N o / ex City Owned Property SEE MAP 25 / a 5 � v / At OBAe 28 Ex w MAP 7 l82 � c ��z 5lAr- 2 2/ SEE 29 MA P ex 30 a 1 }?9 to d0�/LE 439 ASSESSOR'S MAP BIK. 774 PG. /B r,,,,rr ,.rnr ln/rerrV /'A/ IC' SEC,13 14 15 22 23 24 T,6S,,R,6E 11 CITY OF LA QU I NTA 11 12 08 14 14 F13 --V Y 14 23 23 26 1 T ATTACHMENT 6 I 075-019 12 14 020-015 i 74 77 (769, 77 I 74 26 1n Potential Dog Park Location i I e7s. IBS.JI ` EX � I 9Pv 3 EX 1� EX Cove Oasis Trailhead 28 I 42.49 AC i 6 70 81 AC 114.35AC 87 ] AC I 14 13 1 23 I 1 4 0.63 AC 13 23 24 26 EX Ex 24 O' I H EX 21.21 AC Y 78.45 AC 38 91 AC EX 10 23 241 19.13 AC L C6R O 640 AC 1 S EX 78.3� AC 3 401.59 AC J I 23 24 24 IIi 26 25 25 1 8 APR 0 5 2001 I Nor 2001 2 4 1 I 014 REPORT/INFORMATIONAL ITEM COMMUNITY SERVICES COMMISSION MINUTES September 9, 2002 CALL TO ORDER l-6- A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Calhoun led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Gary Calhoun MEMBERS ABSENT: Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director JoAnne Barnes, Community Services Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA CONSENT CALENDAR A. Approval of Minutes of May 13 and June 10 and July 8, 2002 B. Monthly Department Report for April 2002 It was moved by Commissioners Bechard/Calhoun to approve the minutes of June 10 and July 8, 2002 and to send to the City Council the minutes of the May 13, 2002, unapproved, due to a lack of quorum. Unanimous. It was moved by Commissioners Davis/Bechard to approve the monthly department report. Unanimous. V. PUBLIC HEARING 243 43 Community Services Commission Minutes September 9, 2002 Page 2. VI. BUSINESS ITEMS A. Community Park Ground Breaking Community Services Director Horvitz advised the Commission of the Community Park Ground Breaking taking place on Saturday, September 14, 2002. It was moved by Commissioners Bechard/Boudreau to provide assistance at the event. Unanimous. Commissioners Bechard and Boudreau volunteered for the refreshment table and Commissioner St. Johns volunteered for the High School shuttle stop. B. Civic Center Campus Dedication After a brief discussion of the dedication it was moved by Commissioners Calhoun/Bechard to assist in the planning and implementation of the dedication and tree lighting ceremony of December 7,2002. Unanimous. C. Parks & Recreation Master Plan Review A discussion of the Parks & Recreation Master Plan Review resulted in a consensus that the Boys & Girls Club concept and building could be expanded to utilize the existing facilities to better serve the youth of the community. The Commission suggested that a questionnaire to the community requesting input would be beneficial in determining direction. It was moved by Calhoun/St. Johns to accept the draft of the Parks & Recreation Master Plan, after staff corrects minor technical errors, and present it to City Council for consideration. D. CPRS Conference It was moved by Bechard/St. Johns to approve authorization for overnight travel for the Community Services Director, Recreation Supervisor and Commissioner Calhoun to attend the annual conference in San Jose on March 19-22, 2003. Unanimous. E. Youth Workshop The monthly Youth Workshop continues to be an area the Community Service Commissioners have committed their time and efforts to for the youth of the City. Meetings are held monthly the last Thursday of the month. This month will be hosted by the City and the Commission will provide lunch; pizza and soft drinks. Commissioner St. Johns suggested that the food be delivered at 1 1 :45 AM this year. Commissioner Calhoun will provide a schedule of events of the South West Community Church for information and scheduling purposes. It was moved by Commissioners Boudreau/St.Johns for Commissioners Boudreau and Calhoun to attend and facilitate the meeting on September 26 at the High School, and to have the food delivered at the earlier time suggested. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Monticello Park Update GG 0' 2 �44 S:ACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCM IN.09.09.02. DOC. DOC Community Services Commission Minutes September 9, 2002 Page 3. Ms. Horvitz advised the Commission that the Monticello Park should be on-line early Spring of 2003. Plans for the park site are currently with the designer and it is anticipated construction will begin soon after approval. B. Skate Board Ordinance Ms. Horvitz advised the Commission of the City Council's approval of an amendment to Chapter 11.96 of the La Quinta Municipal Code to add section 11.96.010 prohibiting skateboarding, bicycle riding and roller-skating in areas on certain public property. Ms. Horvitz also advised the Commission of staff's research regarding a modular skate park at Fritz Burns Park, where the park infrastructure is pre-existing. Funds are currently available for a modular park, however, staffing for the facility would need to be addressed. The Commission recommended a "Skate Board Coalition" be formed, consisting of kids and manufacturer's reps, to help them with their decision making. The wearing of helmets during public use of any skate park facility in La Quinta was discussed. C. Modular Skate Park Component Review Ms. Horvitz advised the Commissioners that the construction components currently under consideration for the modular skate park will be available for their examination on October 10, at 5:30 PM at Indio City Hall during the Indio Parks and Recreation Commission meeting. A representative from the manufacturing company will be on -site and available for questions. VIII. COMMISSIONER ITEMS IX. ADJOURNMENT It was moved by Commissioners Boudreau /St. John's to adjourn the Community Services Commission meeting. Unanimous. Meeting adjourned at 7:50 p.m. NEXT MEETING INFORMATION Monday, October 14, 2002 @7:00 PM La Quinta Civic Center Study Session Room Submitted by: JoAnrie Bar es, Community ervices Secretary 245 003 S:ACOMMUNITY SERVICES\CSCOMM\MINUTESCSC\2002\CSCMIN.09.09.02. DOC. DOC REPORT/INFORMATIONAL ITEM: MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 3, 2002 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:09 p.m. by Chairman Butler who asked Commissioner Robbins to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Assistant City Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, Associate Planners Martin Magana, and Wallace Nesbit, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of July 23, 2002. Commissioner Robbins asked that Page 6, Item 8 be corrected to show Commissioner Abels seconded the motion; Page 14, Item 24, "...stated his concern..."; Page 14, Item #25 "Ms. Patricia Johnson..."; Commissioner Tyler asked that Page 17, Item #41 be changed to read, "Vice chairman Tyler stated that if they were considering the apartment complex by itself, it might be salvageable. However, he cannot approve zoning that allows light industrial next to an existing single family development. A storage unit might be an acceptable "Good Neighbor", but a change to CP zoning designation would allow construction of whatever use is allowed under the CP zoning; it is not limited to a storage unit. He has strong concern about the proposed circulation plan. The currently approved tentative tract map for this site has only one access point onto Washington Street, at Darby Road (re -aligned). The proposed project retains that access but adds two ^46 G:\WPDOCS\PC Minutes\9-3-02.wpd 1 Planning Commission Minutes September 3, 2002 more. He also has difficulty with increasing the housing density on an additional 20 + acres at this one location. This would create a traffic nightmare and the local schools would be more overloaded than they already are now." There being no further corrections, it was moved and seconded by Commissioners Abels/Kirk to approve the minutes as corrected. Unanimously approved with Chairman Butler abstaining. B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: A. Environmental Assessment 2001-41 1 Revised, Specific Plan 2001-051 Amendment #1, and Village Use Permit 2001-007 Amendment #1: a request of Cameo Homes and Landaq, Inc. for certification of a Revised Environmental Assessment, an Amendment to the Specific Plan design guidelines for a mixed land use development on 33 + acres including detachment of 12.72 acres for a future public school, and review of architectural and landscaping plans for a 200-unit apartment complex and two commercial pads in multiple story buildings on 12 acres located on the east side of Eisenhower Drive, north of Calle Tampico and west of Avenida Bermudas. 1. Staff informed the Commission that the applicant had requested a continuance of the project. 2. It was moved and seconded by Commissioners Tyler/Robbins to continue the project to September 24, 2002. Unanimously approved. B. Conditional Use Permit 2002-071 : a request of Wal-Mart Store #1805 for consideration of a request to allow 55 metal containers for the temporary storage of holiday merchandise from September 5, 2002 to January 30, 2002 on the north and west sides of the existing store located at 78-950 Highway 1 1 1 , within the One Eleven La Quinta Shopping Center. 1 . Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. oo� 4� G:\WPDOCS\PC Minutes\9-3-02.wpd 2 Planning Commission Minutes September 3, 2002 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins asked if the time frame was consistent with previous years requests. Staff stated it was almost the same. 3. Commissioner Kirk asked if the first year request was for 35 containers, then the next 43, and now 55 containers. Staff stated that was correct. 4. Chairman Butler asked if the applicant would like to address the Commission. Mr. Mickey Anderson, store manager, stated the reason they were requesting additional time is to allow enough time to get the trailers in place since they are delivered in groups of ten. His needs for storage are growing as the City grows. 5. Commissioner Tyler asked if this would be needed next year. Mr. Anderson stated the anticipated opening date for the new Super Wal Mart is January 4, 2004. They expect to need the outside storage on the new facility as well. 6. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. Commissioner Kirk stated he did not like to hear the additional storage will be needed at the new store. He would be voting against the project unless there was a cap. It should be designed so temporary structures are not needed. 8. Commissioner Robbins agreed. If all the stores were needing this the City would look like a "railroad yard". He understands the need, but cannot support the ever increasing need. 9. Commissioner Kirk stated the Commission has spent a lot of time addressing the appearance of the rear of buildings and then to allow this seems contradictory. 10. Chairman Butler asked if the applicant had ordered the merchandise for the 55 containers. If the Commission did not approve the 55 containers, what would they do? Mr. Anderson stated he would have to seek off -site storage to accommodate the 248 G:\WPDOCS\PC Minutes\9-3-02.wpd 3 003 Planning Commission Minutes September 3, 2002 merchandise in Indio or Cathedral City. This store was built in 1992, and the business has grown and the building has not gotten any bigger. Discussion followed regarding possible alternatives. 11. There being no discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2002-084 approving Conditional Use Permit 2002-071, subject to the findings and conditions, as submitted. Commissioners Abels/Tyler withdrew their motion. 12. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2002-084 approving Conditional Use Permit 2002-071, subject to the findings and conditions as amended: A. The duration would be September 15, 2002 to January 15, 2003 B. A total of 43 containers shall be allowed. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. C. Site Development Permit 2002-702, Amendment #1: a request of La Quinta Congregations of Jehovah's Witnesses for review of development plans for a second church hall on a 2.39 acre site located on the east side of Dune Palms Road, between the Coachella Valley Storm Channel and Westward Ho Drive 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if there were any changes to the conditions from the last building. Staff stated nothing substantial. Commissioner Tyler asked if the parking was adequate for both buildings. Staff stated it was adequate. G:\WPDOCS\PC Minutes\9-3-02.wpd 4 ,?J9 004 Planning Commission Minutes September 3, 2002 3. Chairman Butler stated his concern was not having any windows and asked if there was any reason. Staff stated the applicant could answer this question. 4. Commissioner Robbins asked if the side of the building facing the retention basin was the north side. Staff stated yes it was. 5. Chairman Butler asked if the applicant would like to address the Commission. Mr. Allan Elkins, speaking for the applicant as the project foreman, stated he was available to answer any questions. 6. Commissioner Tyler asked if there was a time frame for construction. Mr. Elkins stated both buildings would be built simultaneously. 7. Chairman Butler asked about the windows. Mr. Ekins stated there were windows facing the parking lot and on the other sides it was not appropriate. 8. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 9. Commissioner Robbins stated that with no articulation on the north elevation, it is could be a negative precedent. No one knows what will be constructed to the north and he would like to see windows on the north side similar to the first building's west elevation. 10. There being no discussion, it was moved and seconded by Commissioners Robbins/Tyler to adopt Planning Commission Resolution 2002-085 approving Site Development Permit 2002- 702 Amendment #1, subject to the findings and conditions, as amended: A. Condition added: Applicant to work with staff to add articulation on the north elevation. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 2"0 005 G:\WPDOCS\PC Minutes\9-3-02.wpd 5 Planning Commission Minutes September 3, 2002 D. Tentative Tract Man 30185; a request of TD Desert Development for consideration of a request to subdivide approximately 3.62 acres into seven single family residential lots, one open space lot, and a well site located on the southwest corner of Cabrillo Way and Mission Drive West within Rancho La Quinta. 1 . Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk asked staff if the 3.62 acres were ever zoned for park or community facility or otherwise in the master plan. Staff stated not to his knowledge. The last amendment to the map processed in 2000 showed the site subdivided into seven lots. 3. Chairman Butler asked if the applicant would like to address the Commission. Mr. Patrick Odowd, representing the applicant, stated he was available to answer any questions. 4. Commissioner Kirk asked if this site was always designated for residential land use in the Specific Plan. Mr. Odowd stated yes. Commissioner Kirk asked if there was ever any plans for a parksite or tennis court on this parcel. Mr. Odowd stated that to his knowledge no. 5. Commissioner Tyler asked why the lots were laid out at an angle to the street. Mr. Odowd stated to give the lots more depth and to allow a better view of the mountains. Community Development Director Jerry. Herman stated originally this area was designated for the maintenance building and then as the Specific Plan was amended it became residential. 6. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. G:\WPDOCS\PC Minutes\9-3-02.wpd 6 006 Planning Commission Minutes September 3, 2002 7. There being no discussion, it was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2002-086 approving Tentative Tract Map 30185, subject to the findings and conditions, as submitted. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. E. Environmental Assessment 2002-452 Addendum, Specific Plan 98-032 Amendment #1, and Tentative Tract Map 30651: a request of Winchester Development for certification of a Mitigated Negative Declaration of environmental impact, remove Planning Area No. 3 from the Quarry Retreat Specific Plan, and review of a subdivision of 74.78 acres into 28 residential and other amenity and common lots located west of Madison Street, south of Quarry Lane. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff requested an addition to Condition #50 requiring a 10 foot wide meandering multipurpose trail that the developer would bond for and completed with the Jefferson Street improvements. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if the existing Specific Plan for the Quarry included this parcel. Staff clarified there was no Specific Plan for the Quarry. The Quarry Retreat is a different product type they were proposing five years ago and is now called "Resort Residential" under the Zoning Code and indicated on the map where they were located. The Quarry Retreat allowed -:E20 resort residential units and needed to be deleted out of the Specific Plan. This development would be The Quarry Ranch. Commissioner Tyler asked how some of the lots could be allowed to exceed the three foot elevation differential for contiguous lots. Assistant City Engineer Steve Speer stated a 5-foot deviation was currently being allowed for lots not on the same street. 252 G:\WPDOCS\PC Minutes\9-3-02.wpd 7 007 Planning Commission Minutes September 3, 2002 3. Chairman Butler asked how this could be allowed. Staff clarified how it was allowed in the Subdivision Ordinance under Section 13.24.050, Grading and Improvements and read the section. A finding will need to be made stating the reason to allow the deviation. 4. Chairman Butler asked how many holes of golf are planned. Staff stated it was a question for the applicant. 5. Commissioner Robbins asked about Conditions 59-62 in regard to the landscaping; was it the intent of staff that the golf course comply with the Landscape Ordinance. Assistant City Engineer Steve Speer stated it does not apply to the golf course. 6. Commissioner Tyler asked if any portion of this development encroach on the toe of the slope. Staff stated a future application will be brought to the Planning Commission for consideration that does encroach into the 20% slope. A specific plan and parcel map to subdivide two additional parcels proposed development above the 20% slope. Currently it has a golf cart access to the golf course only. 7. Commissioner Kirk asked about the Mitigation Monitoring Report, under Geology and Noise, the Checklist does not identify any significant impacts. Was this an oversight or should the Assessment have been changed to significant impacts. Staff stated there was a soils study that recommended the building pads be recompacted, so it is a matter of judgement as to whether or not it is significant. It is an issue that was raised and does need to be monitored. City Attorney Kathy Jenson stated a lead agency's legal ability to impose mitigation measures arises when the affect is significant to begin with, so you are not required to do mitigations when the affect is not significant and does not need to be included in the mitigation monitoring plan, if it is less than significant. You could add it as a condition of approval. 8. Chairman Butler asked if the applicant would like to address the Commission. Mr. John Shaw, Winchester Development, explained the lot configuration and reasoning for their request. The purpose is to protect the Quarry boundaries from negative development. He questioned Condition #15 and requested they only be required to pay for one side of the street and not both. 253 G:\WPDOCS\PC Minutes\9-3-02.wpd 8 Planning Commission Minutes September 3, 2002 9. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 10. Commissioner Robbins stated he was generally in favor of the project. He would like to add one condition that staff remove the exemption in the Landscape Ordinance relative to the golf course and add that the golf course shall comply with the annual maximum applied water allowance that is in effect at the time the landscaping plans are approved. Mr. Shaw stated he was not sure what the ordinance stated so he did not know how to answer. Commissioner Robbins explained the requirements. Mr. Shaw stated he would review the Ordinance before the City Council meeting. In regard to the number of holes, there are ten practice holes. 11. There being no discussion, it was moved and seconded by Commissioners Robbins/Abels to adopt Planning Commission Resolution 2002-087 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-452, as amended to the Mitigation Monitoring Plan. 12. Commissioner Kirk asked if the issue of the grade differencial should be added as part of the Mitigation Monitoring Plan. City Attorney Jenson stated that since the differential is more than what is allowed by the Zoning Code, the Subdivision Ordinance does provide the finding, but she would prefer it be a condition of approval. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 13. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2002-088 recommending approval of Specific Plan 98-032 Amendment #1, subject to the findings and conditions, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and 254 Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 000 G:\WPDOCS\PC Minutes\9-3-02.wpd 9 Planning Commission Minutes September 3, 2002 14. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commissioner Resolution 2002-089, subject to the conditions as amended. A. Condition added regarding a utility easement. B. Condition added requiring the multipurpose trail. C. Condition added requiring the golf course to comply with the Landscaping Ordinance. D. Finding: The pad differential is consistent with the Zoning Code. F. Specific Plan Amendment 2000-043 Amendment #2 and Sign Application 2002-629: a request of Madison/P.T.M La Quinta, L.L.C. for consideration of a request to delete the Sign Program provisions from the Specific Plan for Point Happy Commercial Center and review of a Sign Program for Point Happy Commercial Center for the property located at the northwest corner of Washington Street and Highway 1 1 1 . 1. It was moved and seconded by Commissioners Kirk/Tyler to continue this project to September 24, 2002. Unanimously approved. VII. BUSINESS ITEMS: A Continued - Site Development Permit 2002-744; a request of Jai Nettimi for compatibility review of a deck for a single family two story house located at 79-390 Paseo del Rey. Chairman Butler asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler stated this issue should never have been brought to the Planning Commission, but rather reviewed and approved by the homeowners' association (HOA) for compatibility. 3. City Attorney Kathy Jenson stated the Zoning Code says it applies to all second story additions. Commissioner Tyler stated this is not a second story addition, but rather a deck to a house that should only require a building permit. Community Development Director stated that with the definition of "story" makes it difficult. 255 G:\WPDOCS\PC Minutes\9-3-02.wpd 10 0 �� Planning Commission Minutes September 3, 2002 4. Commissioner Robbins asked if they could make a determination that a deck does not qualify as a second story and does not fall under the compatibility review of the Zoning Code. 5. Chairman Butler asked if the applicant would like to address the Commission. Mr. Nettimi, the applicant, stated it is not a privacy issue as he can see into his neighbors yards from his second story. 6. Chairman Butler asked if anyone else would like to speak on this issue. Mr. Don Barowski, 79-391 Sierra Vista, asked staff to verify that the adjacent neighbors were notified. Community Development Director Jerry Herman stated staff had mailed a notice to each of the five adjacent property owners. Mr. Barowski stated there are five neighbors that are contiguous and he was not notified. He heard about the issue and raised the issue with several members of the HOA and they were opposed. His property is catecorner to Mr. Nettimi's property. Staff stated the HOA notified the three and staff notified all five. 7. Mr. Dan McGrath, 79-371 Sierra Vista, stated he is one lot to the north and one lot to the west. One window on this two story house faces into his backyard and several windows into his house. He was not notified by Century Homes that there was a two story option available under the Phase II development. It does impact his family and his way of life, as well as his property values in a negative way. He is opposed to the request. 8. Chairman Butler notified the Commission and public that he had learned that he needed to abstain from voting on this project. Vice Chairman Tyler chaired the meeting. 9. Mr. John Andrade, 79-381 Sierra Vista, stated he lived directly behind the applicant, and his immediate response to the deck when he heard of it was no response; now he believes this will impact his home. 10. Mr. Nettimi, stated that when he bought his home he was told he could build a deck and this was his intention. It was not his intention to devalue anyone's property. 1 1 . There being no further discussion, Vice Chairman Tyler closed the public participation portion of the meeting and opened the meeting 256 for Commission discussion. - Oil G:\WPDOCS\PC Minutes\9-3-02.wpd 11 Planning Commission Minutes September 3, 2002 12. City Attorney Kathy Jenson stated that in her opinion this is not a second story and the compatibility Section of the Code does not apply. 13. Commissioner Robbins stated he believes this is a concern of the HOA and not the Planning Commission. He remembers when this development was approved there was a lot of discussion regarding the two story homes and where they would be placed. 14. There being no further discussion, it was moved and seconded by Commissioners Robbins/Abels making a determination that a second story deck does not meet the definition of a second story and does not require compatibility review by adoption of Minute Motion 2002-014. Unanimously approved with Chairman Butler abstaining. Chairman Butler assumed the chair over the meeting. B. Site Development Permit 2002-749; a request of Ponderosa Homes for review of architectural plans for three new prototype residential units located within Tract 29323, northwest of the corner of Fred Waring Drive and Jefferson Street. 1. Chairman Butler asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if the driveway portion would be deleted where the third car garage would be changed to a bedroom. Staff stated this was a question for the applicant. 3. Chairman Butler asked if the applicant would like to address the Commission. Mr. David Hauck, senior project manager for the applicant, stated he agrees with Commissioner Tyler's recommendation. 4. There being no questions of the applicant and no further public comment, Chairman Butler closed the public participation portion of the meeting and opened the meeting for Commission 7 5 discussion. G:\WPDOCS\PC Minutes\9-3-02.wpd 12 Planning Commission Minutes September 3, 2002 5. It was moved and seconded by Commissioners Tyler/Abels to adopt Minute Motion 2002-015, approving Site Development Permit 2002-749, subject to the findings and conditions, as modified. A. Condition added requiring the driveway and curb area of each house where the third car garage is converted to a bedroom be deleted. Unanimously approved. B. Zoning Issues; a request of staff for review of split rail fencing. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if they are trying to address the maintenance of the fence rather than trying to hold something in or out of the yard. Is there any broader scope to the question. Staff stated there are different alternatives to wood that are now available and staff is looking for direction. 3. Commissioner Robbins asked if a property owner with a wood front yard fence were to replace it, would he not be able to. Staff stated if it was destroyed more than 50% it would have to conform to the current Ordinance. 4. Mr. Jim McKinley 45-460 Coldbrook, stated they are already established in the Del Rey development, but he is the only one that has been ticketed. 5. Chairman Butler asked staff to address split rail fencing along with construction materials for a future ordinance amendment. 6. There being no further discussion, it was moved and seconded by Commissioners directing staff to schedule this for the Planning Commission meeting of September 24, 2002. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: 013 G:\WPDOCS\PC Minutes\9-3-02.wpd 13 258 Planning Commission Minutes September 3, 2002 IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the August 8, 2002 City Council meeting. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Robbins/Kirk to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held September 24, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:56 p.m. on September 3, 2002. Respectfully submitted, w� et r . ye , Executive Secretary City of-ta Quinta, California 014 �rq G:\WPDOCS\PC Minutes\9-3-02.wpd 14 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 24, 2002 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Assistant City Engineer Steve Speer, Principal Planner Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of September 3, 2002. Commissioner Robbins asked that Page 1, under Roll Call be corrected to show Commissioner Tyler's name only once. Commissioner Tyler asked that Page 1, under Roll Call also be corrected to remove "unanimously approved"; Page 1, under Consent Items corrected to show, "Chairman Butler asked if there were any corrections..." and show that Chairman Butler abstained from voting on Page 2; Page 8, Item 6 correct the spelling of "toe". There being no further corrections, it was moved and seconded by Commissioners Robbins/Tyler to approve the minutes as corrected. Unanimously approved. B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: 260 G:\WPDOCS\PC Minutes\9-24-02.wpd 1 Planning Commission Minutes September 24, 2002 A. Specific Plan Amendment 2000-043 Amendment #2 and Sian Application 2002-629; a request of Madison/P.T.M La Quinta, L.L.C. for consideration of a request to delete the Sign Program provisions from the Specific Plan for Point Happy Commercial Center and review of a Sign Program for Point Happy Commercial Center for the property located at the northwest corner of Washington Street and Highway 1 1 1 . 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins asked why conditions not pertaining to the sign program were included. Staff explained that when a Specific Plan is brought back before the Commission all conditions are subject to review by the Commission. Commissioner Robbins asked why there was a difference between the staff report and specific plan in regard to who would be approving signs. Staff explained the sign program and any modifications to that program will be approved by the Planning Commission. Individual building signs as currently contained in the Specific Plan can be approved by the Community Development Director. 3. Commissioner Tyler asked if the purpose of the Specific Plan is to authorize deviations from the Zoning Code. At the moment the Specific Plan has a reference to a sign program, so if the sign program is deleted from the Specific Plan, the Commission then has the authority to grant changes that are no longer in the Specific Plan. Staff stated the Specific Plan does identify sign types that are not allowed by the Zoning Code. Standards and specifications, the size of the sign, type of letters, where they are to be mounted, are in the sign program. By adopting the Specific Plan the Commission is authorizing the specific sign types and their configuration is contained in the sign program. The text for the provisions of a sign program is being removed, but the specifications will remain. 4. Commissioner Kirk asked if neon tubing was allowed in the City. Staff stated not under the Zoning Code, that is why it is included in the Specific Plan. Commissioner Kirk asked how would it be determined whether or not neon would be allowed. Staff stated 261 the sign program would identify how the sign would be mounted, 0 f 62 G:\WPDOCS\PC Minutes\9-24-02.wpd 2 Planning Commission Minutes September 24, 2002 the size, color and type of the letters, not the Specific Plan. Commissioner Kirk asked why neon tubing, but not allowed in the City. Staff stated it was too flashy, bright and with the current technology it can be toned down and more acceptable to the City. 5. Chairman Butler asked if the applicant would like to address the Commission. Mr. Rick Wilkerson, representing the development, stated he was available to answer questions. 6. Commissioner Tyler stated there currently are two monument signs, and asked if the blank monument signs would have the signs of future tenants. Mr. Wilkerson stated the one at the corner of Highway 1 1 1 and Washington Street is specifically for "Point Happy" only. Their Specific Plan allows them two tenant signs with three signs on each monument at the entrance off Washington Street and the right in/out entrance by the Falls Steakhouse. 7. There being no further questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. Commissioner Tyler noted some corrections in the sign program and asked who would be monitoring the temporary banners, etc. Staff stated temporary signs would still require the applicant to apply for a use permit. The developer is wanting to have preapproval of the signs before submitting them to the City for approval. Commissioner Tyler asked about the signage control inside the store. Staff noted the developer will maintain control over all signs. 9. Commissioner Kirk asked if the developer was trying to regulate every sign inside the store. Mr. Wilkerson stated they want strict control on any signs. Discussion followed as to the type of signs that would be regulated. 10. There being no discussion, it was moved and Commissioners Abels/Robbins to adopt Planning Resolution 2002-090 recommending approval of Specific Plan Amendment #2, as recommended. G:\WPDOCS\PC Minutes\9-24-02.wpd 3 seconded by Commission Point Happy zsz 003 Planning Commission Minutes September 24, 2002 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 11. There being no discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2002-091 recommending approval of the Point Happy Sign Program 2002-629, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. B. Environmental Assessment 2001-41 1 Revised, Specific Plan 2001-051_ Amendment #1, and Village Use Permit 2001-007 Amendment #1: a request of Cameo Homes and Landaq, Inc. for certification of a Revised Environmental Assessment, an Amendment to the Specific Plan design guidelines for a mixed land use development on 33 + acres including detachment of 12.72 acres for a future public school, and review of architectural and landscaping plans for a 200-unit apartment complex and two commercial pads in multiple story buildings on 12 acres located on the east side of Eisenhower Drive, north of Calle Tampico and west of Avenida Bermudas. 1 . Chairman Butler opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Victor Mahoney, representing Cameo Homes, gave a description of the project. 3. Commissioner Kirk asked the applicant what the view of the project would be from the street. Mr. Mahoney explained and discussion followed as to what would be seen from the street. Mr. Manny Gonzalez, architect for the project gave a further explanation of the project. 4. Commissioner Tyler asked the grade differential from the street to the project. Mr. Mahoney stated it was two feet at the entrance. 0 C►�O 3 G:\WPDOCS\PC Minutes\9-24-02.wpd 4 Planning Commission Minutes September 24, 2002 5. Commissioner Tyler noted items in the Specific Plan that needed to be deleted as it was carried over from the prior Specific Plan. He asked what the easterly boundary would be. Mr. Mahoney explained the location and stated it would have a wrought iron fence. Mr. Chris Bergh noted the location of the Hotel parking lot. 6. Commissioner Kirk questioned if the density complies with the current Zoning Code. Staff stated yes, under the Village zoning designation, the Planning Commission sets the density in the Village. The highest density the City has is 16. In addition, State law allows density bonuses for affordable units and staff is working with the developer to obtain 75 units of affordability. Commissioner Kirk asked if there was a cap. Staff stated there was. Commissioner Kirk asked how many units would fall below the minimum unit size. Mr. Mahoney stated 46 units at 670 square feet. Commissioner Kirk asked if they were able to address the changes recommended by the Architecture and Landscaping Review Committee (ALRC). Mr. Mahoney stated they have made all the changes requested. Commissioner Kirk asked the location of where other recreational amenities were placed. Mr. Mahoney noted the common areas that contained barbeques, etc. 7. Commissioner Robbins asked for clarification as to whether this is an Amendment to the Specific Plan or a new Specific Plan; what happens to the KSL parking lot. Staff stated the Specific Plan covers the same parcels of dirt, but rather than preparing a new Specific Plan, staff requested the applicant to amend the Plan to show the new configuration of this parcel. Commissioner Robbins noted statements that needed to be deleted from the Specific Plan. Staff noted the Village Use Permit was submitted for the apartment complex; the specific plan is to accommodate the apartments or any other type of commercial projects. This was to give them flexibility with the project. 8. Commissioner Abels asked for more detail on the live -work commercial areas. Mr. Mahoney explained the units would be located below and the tenant would lives above the work area. Commissioner Abels asked what type of tenants they were looking for. Mr. Mahoney stated working professionals. 9. Commissioner Kirk asked the applicant for other locations where this type of project has been successful. Mr. Mahoney stated San Juan Capistrano for one, but it was not in conjunction with a 264 005 G:\WPDOCS\PC Minutes\9-24-02.wpd 5 Planning Commission Minutes September 24, 2002 multi -family residential. Commissioner Kirk asked the location of the pedestrian access. Mr. Mahoney stated it is at Eisenhower Drive. They are working with KSL to obtain access at the east end of the project. 10. Commissioner Tyler noted the ALRC recommendation for a wall on the south and east perimeter; what will be done on the north side. Mr. Mahoney stated there is an existing wall on the east side and it will be a wrought iron on the south, but the units on the north would not have a wall to retain the view of the golf course. 11. Commissioner Robbins noted there would be a request of CVWD for limited access to the levy on the north side. Mr. Mahoney stated they propose to work with the CVWD to have wrought iron with shepherd hooks on the top of the fence, at the toe of the levy to not block the view. 12. Chairman Butler asked if there was any other public comment. Mrs. Kay Wolff, 77-235 Calle Ensenada, stated she did not know anything about the project before tonight. Apartments normally get a bad reputation and La Quinta does need them. When considering apartments she thinks about density, quality, management, and placement of the neighboring population and traffic. The density of this project is a concern as they are asking for considerable change. Traffic will be a big concern including the school traffic. She is not sure what could be done to improve this, but the density and traffic should be addressed. 13. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 14. Commissioner Robbins stated he agrees with the concerns on the traffic and noted there was no traffic study included with the report. A project of this size next to a school is a concern. 15. Commissioner Tyler asked what improvements are planned for Eisenhower Drive. Assistant City Engineer Steve Speer stated there has been a significant amount of planning for Eisenhower and it will be widened at this location as part of the Capital Improvement Program. With respect to the traffic generation, there is no study for this project because during the General Plan 265 G:\WPDOCS\PC Minutes\9-24-02.wpd 6 J t. 006 Planning Commission Minutes September 24, 2002 update there was no change of zoning proposed and therefore the General Plan had already took into consideration the amount of traffic that would be generated on this street. The City collects fees to provide for the traffic signals and off -site improvements. There will be a right in/right out and left -in to the site. 16. Commissioner Robbins stated he is still concerned that the traffic issues need to be address. Community Development Director Jerry Herman stated there was a traffic study done and it agrees with the information obtained during the General Plan update. 17. Commissioner Kirk stated that multi -family housing has a place in La Quinta and he agrees with the density for this site. However, he also believes there needs to be more amenities on the site and if they need to reorientate the site to provide more open space, then so be it. He would rather have the balconies, vines and trellis work that was proposed in the original plan, but also he would prefer a more urban setting, pedestrian linkages, and additional amenities. 18. Commissioner Tyler stated he agrees with Commissioner Robbins on the errors in the staff report and Specific Plan. Also, there needs to be a well planned wall on the north property line. 19. Commissioner Abels suggested the project be continued to allow the applicant time to better define some of the concerns that have been raised. 20. Chairman Butler reopened the public hearing. Mr. Forrest Haag, landscape architect for the project, explained how the Specific Plan was amended. 21. There being no further comment, the public hearing was closed. 22. Commissioner Tyler stated he believes the Specific Plan does not give enough explanation of the site. 23. Chairman Butler asked if staff believed the project could be better defined if it were allowed to come back, or could the Commission refine the conditions at this meeting. Staff stated either way. 266 007 G:\WPDOCS\PC Minutes\9-24-02.wpd 7 Planning Commission Minutes September 24, 2002 24. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to continue the project to October 8, 2002, asking the applicant to better clarify the Specific Plan to know what is being approved, show additional amenities woven into the site plan, improved pedestrian access to the Village and shows the location of the perimeter walls. Unanimously approved. Chairman Butler recessed the meeting the meeting at 8:44 p.m. and reconvened at 8:50 p.m. C. Zoning Code Amendment 2002-073; a request of the City for consideration of an amendment to Chapter 9.60, Section 9.60.030- Fences and Walls, of the La Quinta Municipal Code, to permit split rail fencing in the front yard within residential zones. 1 . Chairman Butler opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 3. There being no discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2002-092 recommending approval of Zoning Code Amendment 2002-073, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A. Notice of Public Nuisance Citation #6559 a request of Bill and Jan Turner for an appeal of a Public Nuisance Citation regarding the violation of front/side yard setback, satellite dish location, and construction without a permit. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information 2�7 contained in the staff report, a copy of which is on file in the Community Development Department. 0(.'3 G:\WPDOCS\PC Minutes\9-24-02.wpd 8 Planning Commission Minutes September 24, 2002 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins stated the report submitted by Code Compliance shows a multitude of canopies/structures, and asked if other residents had received citations. Staff stated they will be cited depending on the outcome of this meeting. 3. Commissioner Tyler noted there were three portions to the citation. Staff stated that was correct. 4. Commissioner Robbins asked if this type of structure were located in the sideyard, or back yard, and a vehicle be allowed to drive back and park under it: would a building permit be allowed. Community Safety Manager John Hardcastle stated the Building Code calls out the square footage for when a permit is allowed. It depends on the amount of area under the canopy to determine if a permit would required. 5. Commissioner Abels stated it is important to keep in mind the look of the streetscape. 6. Commissioner Kirk stated that if this is an illegal structure, you cannot have a building permit. Staff stated that it is not a buildable structure because of the setback. Community Development Director Jerry Herman recited the Code requirements for shade structures. 7. Chairman Butler asked if the applicant would like to address the Commission. Mr. and Mrs. Bill Turner, 53-750 Avenida Obregon, stated the purpose of putting up the shade structure. They did drive up and down the Cove before determining what type of canopy to purchase and to see what had been allowed. They chose the one currently installed as it was a much sturdier one than what they had seen in the Cove. They have addressed the company they bought the shade structure from and they have corrected their information. They have a corner lot and do not have any options due to the setbacks, to provide shade for their driveway. They are trying to enhance the landscaping as well. It is not a permanent structure and is not attached to their home. 26 009 G:\WPDOCS\PC Minutes\9-24-02.wpd 9 Planning Commission Minutes September 24, 2002 8. Commissioner Abels asked if the company they purchased it from informed them as to whether or not these structures were allowed. Ms. Turner stated no. American Awning was subsequently informed and they have put all future sales on hold. 9. Commissioner Tyler asked when the house was built. Ms. Turner stated 1990. Commissioner Tyler asked if the size of the garage is the same now. Staff stated yes; 20 feet by 20 feet. Commissioner Tyler asked why they did not park in the garage. Ms. Turner stated they have motorcycles and other vehicles in the garage. In regard to the satellite dish, they can remove it, but it can only be seen when looking down the sideyard. 10. Commissioner Robbins stated he commends them on installing a nice looking awning in comparison to some of the others shown in the examples submitted. He is concerned that the retail stores are not informing the public where they can and cannot be installed. 11. Commissioner Kirk stated he too is concerned as to how you approve one and not the others. He asked staff how they make a determination as to what meets the Code and what can create trouble for staff. Staff stated it becomes subjective and it is not their desire to be treating people unequal. 12. Commissioner Robbins asked why this structure was the only one given a citation. Staff noted this was not the first one, this is the first that appealed the citation. 13. Commissioner Kirk stated the Cove does have some special circumstances in regard to the size of the lots. Some specific requirements could be placed on the shade structures to permit their use. He would support flexibility in the Ordinance to allow them. 14. Chairman Butler stated this is a nice installation, but he does not want to approve them as it could open the door for it to be allowed anywhere. 15. Commissioner Tyler stated the City does recognize there are special circumstances with the Cove lots. He does have a problem supporting them as it will allow all types and styles that could be r unattractive. 469 010 G:\WPDOCS\PC Minutes\9-24-02.wpd 10 Planning Commission Minutes September 24, 2002 16. Commissioner Abels stated the streetscape is important and unfortunately the applicants have been taken advantage of. 17. There being no further discussion, Chairman Butler closed the public participation portion of the meeting and opened the meeting for Commission discussion. 18. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Minute Motion 2002-016, denying appeal of Public Nuisance Citation #6559, as recommended. Motion carried with Commissioner Kirk opposed. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: IX. COMMISSIONER ITEMS: A. No report of the September 17, 2002, City Council meeting, was given. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held October 8, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:39 p.m. on September 24, 2002. Respectfully submitted, /' ett &aQuinta, yer, Executive Secretary City California G:\WPDOCS\PC Minutes\9-24-02.wpd 11 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 8, 2002 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. It was moved and seconded by Commissioners Tyler/Kirk to excuse Commissioner Abels. Unanimously approved. C. Staff present: City Attorney Kathy Jenson, City Engineer Tim Jonasson, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Tyler/Kirk to reorganize the Agenda to take Item D before Item C. Unanimously approved. IV. CONSENT ITEMS: B. Chairman Butler asked if there were any corrections to the Minutes of September 24, 2002. Commissioner Tyler asked that Page 3, Item #4, be corrected to read, "...bright, but with the current...."; Page 5, Item #6 to state, "Mr. Mahoney stated 46 units at 670 square feet."; Page 9, Item #8, to say, "American Awning was subsequently informed..." Commissioner Kirk asked that Page 5, Item #6 be corrected to read, "Commissioner Kirk questioned if the density complies with the current Zoning Code." There being no further corrections, it was moved and seconded by Commissioners Tyler/Kirk to approve the minutes as corrected. Unanimously approved. C. Department Report: None V. PRESENTATIONS: None 2'71 G:\WPDOCS\PC Minutes\10-8-02.wpd 1 Planning Commission Minutes October 8, 2002 VI. PUBLIC HEARINGS: Amendment #1: a request of Cameo Homes and Landaq, Inc. for certification of a Revised Environmental Assessment, an Amendment to the Specific Plan design guidelines for a mixed land use development on 33 + acres including detachment of 12.72 acres for a future public school, and review of architectural and landscaping plans for a 200-unit apartment complex and two commercial pads in multiple story buildings on 12 acres located on the east side of Eisenhower Drive, north of Calle Tampico and west of Avenida Bermudas. 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk asked if the applicant had addressed the major concerns raised by the Commission at the previous meeting. Staff stated they have addressed most and have reasons for not addressing the others. They did not address the pedestrian access to the east. 3. Commissioner Robbins stated the document is still not clear as to what is going to take place and asked whether or not the school site is part of the Specific Plan. Staff stated it is not. Commissioner Robbins stated that nowhere in the text of the Specific Plan does it state the school site is being deleted other than on the site plan exhibits. Second, if the existing commercial building that is there was built under the Specific Plan, how can they now not be a part of the Specific Plan. Staff stated the applicant can amend the Specific Plan and if they chose to request to delete it, it is their option. Commissioner Robbins argued that if special considerations were granted under the Specific Plan, they would now not exist as it is no longer a part of the Specific Plan. Staff noted any changes to the site would have to comply with the current zoning regulations if the building is deleted. 4. Commissioner Kirk asked the City Attorney if an existing Specific ►.,1 Plan deletes a portion from the Specific Plan and they request to '- make a change, what regulations would govern. City Attorney i 2 G:\WPDOCS\PC Minutes\ 1 0-8-02.wpd 2 Planning Commission Minutes October 8, 2002 Kathy Jenson stated it would be governed by the existing zoning regulations for that area. Their rights would be vested as it is constructed. Also, there are conditions of approval that were used to construct the site. If an area is deleted from a specific plan they are no longer under those conditions of approval but are subject to VUP conditions. In regard to the school site, the City has no jurisdiction any part of the construction of the facility. 5. Chairman Butler asked how the parking lot and distribution center should be handled. City Attorney Kathy Jenson stated the Commission is free to add to their recommendation whether it should be included or deleted from the Specific Plan. In regard to the developed site, it is within the Commission's ability to amend the Specific Plan as they believe necessary. 6. Commissioner Tyler asked if there had been any changes to any of the resolutions. Staff noted the conditions of approval had been amended to address any changes in the Revised Specific Plan. 7. Chairman Butler asked if the applicant would like to address the Commission. Mr. Forrest Haag, representing KSL Land Holdings and Cameo Homes, stated that in regard to the structure of the Specific Plan, Section 2 pertains to the 33 acres of the plan as it was before Amendment #1 . Should the Commission believe there is a need to add the already built area back into the specific plan, they would add it back in. Based on the discussion at the last meeting, they removed it. The distribution center was added back in. 8. Commissioner Tyler questioned the "see -saw" on the playground equipment and stated he thought it should be deleted as they have been determined to be unsafe. 9. Mr. Victor Mahoney, representing Cameo Homes, gave a description of the project changes. First, the pedestrian access would require them to build a six foot wall on both sides and it would have to be lighted and guaranteed to be a safe access which is impossible to do. Second, with regard to the fence on the north, he would like to suggest a removal of the existing chain link fence at the bottom of the slope and construction of a new wrought iron picket fence on the property line. They would enter G:\WPDOCS\PC Minutes\10-8-02.wpd 3 `) 7 0 ,3 Planning Commission Minutes October 8, 2002 into a maintenance agreement to clean up the slope to have a consistent landscape scene. The new fence would be constructed of decorative wrought iron. Lastly, the amenities; they have added a soccer practice area, sand volleyball court, a circular tract, and a tot lot. The play equipment would be approved by their insurance carrier. 10. Commissioner Kirk questioned why there were no design guidelines included for Planning Area 3. Without the design guidelines included in the Specific Plan, KSL could propose a structure that is not compatible with this property or the KSL property to the south. Mr. Haag stated the Village Guidelines and Village Use Permit process defines the theme for any design for the Village. Commissioner Kirk questioned whether or not the Village Design Guidelines were that precise. In his opinion some guidelines are needed to be ensure this site is compatible with these other sites. In regard to the tot lot, the location is of concern to him. Mr. Mahoney showed the location and stated the reason for this location is that the noise would not be of any issue to anyone in the complex. It is also in close proximity to the open space/recreational area. Commissioner Kirk asked if the applicant about the previously shown decorative paving in the commercial area. Mr. Mahoney stated they envisioned a stamped pavement. Commissioner Kirk asked if there were any other creative solutions for the pedestrian access on the eastern side. Mr. Mahoney stated that with the liability issue, there was no other solution. 1 1. Chairman Butler asked if the project to the north of the Ralph's Shopping Center had only one access. Staff stated yes. 12. Commissioner Tyler asked the applicant to identify the area of the future distribution center. Mr. Haag explained the site plan. 13. Chairman Butler asked if there was any other public comment. Mrs. Kay Wolff, 77-227 Calle Ensenada stated she sees no improvement to the project that address her concerns of density, amenities, and open space between the structures. It does have some good points such as the affordable units. Her concerns still are the traffic and why variances are being allowed. How do the residents of the apartments get to the Village without a left turn out of the apartments? G:\WPDOCS\PC Minutes\10-8-02.wpd 4 0 (1 4 Planning Commission Minutes October 8, 2002 14. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 15. Chairman Butler asked about the chain link fence with the barbed wire. Commissioner Robbins stated it is his understanding that this is KSL's existing fence and CVWD may have an access agreement. 16. Commissioner Kirk stated they are removing the existing chain link fence and installing tubular steel fencing. Staff stated that is what they propose. 17. Commissioner Robbins stated for the most part he is satisfied with the layout of the complex. He believes the location of the tot lot is not appropriate. In regard to the Specific Plan document, it still needs to be clear and specific. It needs to include why the school site is no longer a part and it seems inappropriate to delete a part of the project that is completed and delete it from the Specific Plan. 18. Commissioner Kirk applauded the applicant on addressing the issues raised by the Commission. He concurred with the points raised by Kay Wolff. The City does need projects like this and it is always a problem to find the "right" location. He does think this is a good location for a multi -family housing complex next to a school site. He would still like to see more open spaces between the building structures. With respect to the Specific Plan, he agrees with Commissioner Robbins' comments. Projects should work together within a specific plan. He strongly believes there needs to be an access between this project and the Village. We can provide an easement across KSL's property to the east and it can be conditioned to do so. He suggested an easement along the eastern boundary of the school site might work. City Attorney Kathy Jenson stated the eminent domain process had already started and it would be too late to add this to the action, and while they do not have ownership, the Agency is not in a position to impose an easement without causing a problem. To create an access at this point, that may not be consistent with the school site plan, is too late. Commissioner Kirk then suggested they pursue an easement across KSL's property. He also agrees that the existing KSL structure should be kept in the Specific Plan and 27,5 G:\WPDOCS\PC Minutes\10-8-02.wpd 5 V (1 5 Planning Commission Minutes October 8, 2002 design themes for the distribution center should also be added and he would condition the project to do so. He would also want the applicant to consider relocating the tot lot to a safer location. He would suggest that a new Specific Plan application be submitted for all the properties and their uses. 19. Commissioner Tyler agrees with keeping the KSL project within the Specific Plan. Need to condition the project to review the distribution center at some point. The tot lot location needs to be reconsidered. He thanked the applicant for their attention to the Commissions's concerns, but still believes this site needs to be accessible to the Village. He agrees with the wrought iron fence as proposed by the applicant. He also agrees there needs to be a left turn out, but there is no way to safely allow it. 20. Chairman Butler asked how far up a person would have to go north on Eisenhower Drive before you can make a u-turn. City Engineer Tim Jonasson stated there is a plan for future medians on Eisenhower Drive, but the tenants of the project would have to go to Avenue 50 to turn around. Chairman Butler agreed that the KSL commercial building be added back into the Specific Plan and the remainder of the site be brought back to the Planning Commission for review and approval, and the tot lot location needs to be addressed. Overall, he does approve of the project. 21. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-093 recommending certification of a Revised Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-41 1, as recommended. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 22. It was moved and seconded by Commissioner Robbins/Kirk to adopt Planning Commission Resolution 2002-094 recommending approval of Specific Plan 2001-051 Amendment #1, subject to the findings and conditions as amended: a. Add a condition requiring the design theme for the Planning Area III distribution center be added to the Specific Plan. /� n G:\WPDOCS\PC Minutes\10-8-02.wpd 6 0 (_ Planning Commission Minutes October 8, 2002 b. Add a condition requiring a statement as to the deletion of the school site from the Specific Plan. C. Add a condition requiring the existing KSL site and parking lot be added back into the Specific Plan. d. Add a condition requiring a pedestrian easement to the Village area that does not have walls on both sides. e. Add a condition that the Revised Specific Plan document be submitted to supercede any prior Specific Plan that shows exactly what is happening on each parcel. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 23. It was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-095 recommending approval of Village Use Permit 2001-007 Amendment #1, subject to the findings and conditions as amended: a. Add a conditions requiring the tot lot location be relocated. b. Enhanced paving incorporated back into the project. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. Chairman Butler recessed the meeting at 8:24 p.m. and reconvened at 8:29 p.m. C. Village Use Permit 2002-014; a request of Lori Abdelnour (Allstate Insurance) for consideration of a conversion of a two story residence to office use for the property located at the northeast corner of Avenida Bermudas and Calle Amigo (51-650 Avenida Bermudas). 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Kirk withdrew due to a potential conflict due to the location of his residence, and withdrew from the dias. �'!7ti G:\WPDOCS\PC Minutes\10-8-02.wpd 7 Q ( 7 Planning Commission Minutes October 8, 2002 3. Chairman Butler stated this was a great location for this business and the modifications will add to the site. He asked if there was any problem with the onsite parking. Staff stated several businesses in the area had requested a reduction in the parking and their requests were granted. Additional parking could be added to the Village at a future date. 4. Commissioner Tyler asked why the Village Use Permit (VUP) was not obtained prior to the construction of the work. Staff stated the applicant completed the work prior to the VUP. Commissioner Tyler asked if the paved area to the north was a driveway or accessway, also is the applicant intending to utilize the entire building. What happens when a different business moves in and utilizes more parking spaces. Staff noted the applicant would have to answer as to the use of the building. In regard to the parking, the Village was designed to encourage businesses and the parking will be accommodated by central parking areas. 5. Chairman Butler asked if the applicant would like to address the Commission. Ms. Lori Abdelnour stated she was available to answer any questions. It was her intention to utilize the entire building herself. 6. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-096 recommending approval of Village Use Permit 2002-014, as recommended. ROLL CALL: AYES: Commissioners Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioners Abels and Kirk. ABSTAIN: None. Commissioner Kirk rejoined the Commission. C. Tentative Tract Map 29878, 1st Time Extension; a request of KSL Hotel Land, L.P. for consideration of a one year extension of time for a 60-lot single family subdivision with private streets on 22.21 acres located at the southeast corner of Avenue 54 and PGA Boulevard. 278 G:\WPDOCS\PC Minutes\10-8-02.wpd 8 Planning Commission Minutes October 8, 2002 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Chris Bergh, representing the applicant, stated he was available to answer any questions. 3. There being no questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 4. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2002-099, recommending approval of Tentative Tract Map 29878 First Time Extension, subject to the findings and conditions as recommended. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. D. Environmental Assessment 2002-457 and Tentative Tract Map 30834; a request of Madison Estates, LLC, for consideration of a request to subdivide approximately 29.29 acres into 76 single family and other common lots with private streets located on the north side of Avenue 58, west of Madison Street and south and east of Hermitage. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked about the note on the map that retention basins would be on individual lots. City Engineer Tim Jonasson stated this note would be deleted and Lots D1 and D2 would be the retention basins. Commissioner Tyler asked if the secondary access was an emergency access. Staff stated that was correct. Commissioner Tyler asked for clarification on the conditions added by the Architecture and Landscaping Review /� 279 G:\WPDOCS\PC Minutes\10-8-02.wpd 9 t 1 1 ` 9 Planning Commission Minutes October 8, 2002 Commission (ALRC) recommendation as they were not reflected in the minutes of the meeting. Staff noted they were recommended in the staff report and the ALRC approved staff's recommendations. Commissioner Tyler questioned whose responsibility it was to build the wall and questioned Item XVll.d. of the Environmental Checklist and Condition #87 of the tract map. 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Tom Beaty, partner in Madison Estates, LLC, stated that regarding the letter from KSL requesting they participate in the cost of the wall on the west side, this was a condition placed on their maintenance facility. They do not object to participation, but not at 50% and they need to have discussions with KSL regarding the landscaping and debris due to the landscaping and the driveway relocation. These items need to be addressed and they would agree with a 10% participation. In regard to Condition #87, he would like clarification as well, or deletion of the condition. 4. Chairman Butler asked what the area was on the plan noted for outside dining; is this a restaurant. Mr. Beaty stated it is an outdoor park for the residents. 5. Commissioner Butler complimented the applicant on the site plan. He asked about the question raised by the ALRC regarding individual access for each lot to the open space area. Mr. Beaty stated they did not want anything to clutter up the area and created specific access points for the residents to enter. Commissioner Tyler asked if individual lots would be prohibited from constructing individual block walls. Mr. Beaty stated this would be controlled under the CC&R's. They are reviewing alternatives for fences around swimming pools. 6. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. Commissioner Robbins stated the vicinity map should be revised to reflect the current/correct streets. 280 01.1-1 G:\WPDOCS\PC Minutes\10-8-02.wpd 10 Planning Commission Minutes October 8, 2002 8. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2002-097 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-457, subject to the findings as amended. A. Item XVll.d in the Checklist corrected to show Less than Significant impact. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 9. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-098, recommending approval of Tentative Tract Map 30834, subject to the findings and conditions as amended: a. Condition #21: delete last two paragraphs. b. Condition #87: deleted C. Condition #100: changed to 10% participation ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. E. Tentative Tract Map 29963 Revised; a request of Dr. Bruce Baumann for consideration of a request to relocate the access street serving a four -lot single family subdivision on approximately 9.29 acres located at the northernmost terminus of Coral Mountain Court and west of Madison Street. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Dave Turner, Coachella Valley Engineers, stated he was available for any questions. 281 ot1 G:\WPDOCS\PC Minutes\10-8-02.wpd 11 Planning Commission Minutes October 8, 2002 3. Commissioner Tyler noted the map should be corrected to show the School District as CVUSD. 4. Commissioner Kirk asked why the deletion of Condition #65. City Engineer Tom Jonasson stated it was a clerical error and should be retained. 5. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 6. Commissioner Tyler asked for clarification of Condition #32. City Engineer Tim Jonasson stated it should read adjacent "private" streets. Commissioner Tyler stated Condition #43.A should be deleted. Staff agreed. 7. It was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-100, recommending approval of Tentative Tract Map 29963 Revised, subject to the findings and conditions as amended: a. Condition #32: Amended to be private streets. b. Condition #43: Delete paragraph A. C. Condition #65: Modified to state any appropriate development fees could be deleted. d. The tract map shall be changed to show the project is within the Coachella Valley Unified School District. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. VII. BUSINESS ITEMS: A. Appeal of Community Development Director Decision - RC 2002-708 a request of Mr. Jerry Ellenz for consideration of an appeal of a decision denying an access way of less than 15 feet in width along a house as required by La Quinta Municipal Code Section 9.150.080.A.8.d. for the property located at 52-230 Avenida Montezuma. G:\WPDOCS\PC Minutes\10-8-02.wpd 12 Planning Commission Minutes October 8, 2002 1 . Chairman Butler asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked what the logic was for requiring the 15 feet. Staff stated it is a Code requirement and interpretation that the access to the garage is an accessway. 3. Commissioner Kirk asked why the Code required 15 feet. Staff stated that for a one way access this is considered an appropriate width. 4. Chairman Butler asked if the Commission decided a lesser width was acceptable would it be setting a precedent for other situations in the City. City Attorney Kathy Jenson stated she did not understand how this could be approved if this is considered an accessway. It would require a specific plan or a variance and there would need to be something unique regarding this property to approve it. 5. Commissioner Tyler stated a determination needs to be made to decide if this is an accessway. 6. Chairman Butler asked if the applicant would like to address the Commission. Mr. Jerry Ellenz, applicant, gave an explanation of his request. 7. Commissioner Tyler asked the applicant to explain "turfstone". Mr. Ellenz stated it combines grass and concrete in the driveway. Commissioner Tyler stated the protrusions of the fireplace could add to the reduction in width and the plan should be modified to move this back out of the nine feet. 8. There being no further discussion, Chairman Butler closed the public participation and opened discussion for Commission discussion. 9. Commissioner Tyler noted there is no definition of an "accessway" in the Code, but there is a definition of driveway. This is a driveway and not an accessway and he would propose supporting the appeal with the restriction that the applicant retain a nine foot free clearance width. 28,'3 n IL G:\WPDOCS\PC Minutes\10-8-02.wpd 13 Planning Commission Minutes October 8, 2002 10. There being no further discussion, it was moved and seconded by Commissioners Tyler/Robbins to adopt Minute Motion 2002-017, granting the appeal for a driveway with a nine foot width clearance. Motion unanimously approved with Commissioner Abels absent. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the October 1, 2002 City Council meeting. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Robbins/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held October 22, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:34 p.m. on October 8, 2002. Respectfully submitted, �' tt J. awyer, Executive Secretary City o La Quints, California 284 G:\WPDOCS\PC Minutes\10-8-02.wpd 14 REPORT/INFORMATIONAL ITEM: 17 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA September 26, 2002 This meeting of the Historic Preservation Commission was called to order by Chairman Maria Puente at 3:07 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mouriquand, Sharp, Wright and Chairman Puente. Staff Present: Principal Planner Stan Sawa, and Secretary Lynda Kerney. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Sharp/Mouriquand to approve the Minutes of August 15, 2002, as submitted. Unanimously approved. V. BUSINESS ITEMS A. Phase I Historical and Archaeological Resources Survey Report for the Realigned Madison Street between Avenue 58 and Avenue 60 Applicant: Coral Option I, LLC/T.D. Desert Development Archaeological Consultant: CRM TECH (Bruce Love, Principal) 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Mouriquand asked if off site monitoring had been PACAROLMHist Pres Com\HPC 9-26-02.wpd -1- 285 Historic Preservation Commission Minutes September 26, 2002 considered in the recommendation. Dave Twedt of Shea Homes, representing the applicant, pointed out that the project is just a right-of-way alignment, and is entirely located on the subject property and all activities will take place within the boundary. 3. Commissioner Wright asked if the two 1940s - 50s era houses on the site were included in the original survey done of the City. 4. Commissioner Mouriquand said the survey was done before the subject area was part of the City of La Quinta. The survey should be updated. 5. Commissioner Wright indicated he would visit the site to view the houses present on the site. Although the Archaeology Report indicates the houses are of no historical significance, they should at least be documented with photographs before being demolished. 6. Commissioner Mouriquand asked about the history of the houses. She indicated the structures should be fully documented before demolition. Mr. Twedt said he believed the 1940 ranch house had already been torn down. A permit was received from the City's Building and Safety Department. 7. Commissioner Mouriquand pointed out that a demolition permit should never have been issued prior to the presentation to this Commission. A title search should be done. 8. Principal Planner Sawa explained that the Archaeology Report determined the structures had no historical significance. He believed a title search had been performed by CRM Tech. 9. Commissioner Wright said that if a building permit had in fact been issued by the Building and Safety Department, it could jeopardize the Commission's certification on a Federal level and create a liability for the City. He indicated the City could face litigation from the Federal Government, and the City Council should be notified. Commissioner Mouriquand concurred. Mr. Twedt believed that CRM Tech had documented the structure. 10. Commissioner Wright pointed out that the intention of this Commission is to prevent the destruction of valuable historical properties such as what had recently happened with the Neutra P:\CAROLYN\Hist Pres Com\HPC 9-26-02.wpd -2- Historic Preservation Commission Minutes September 26, 2002 House in Indian Wells. If the house is already gone, it is not the fault of the developer who had received a demolition permit, it is the fault of the City. 1 1 . Commissioner Mouriquand said mitigation cannot be completed if the house has already been destroyed. She recommended a continuance of the issue until the matter can be resolved. 12. Mr. Twedt requested the Commission proceed as quickly as possible due to critical timing of the placement of water lines and delay of construction. 13. Commissioner Irwin reminded the Commission that time had been spent determining the wording for recommendation of off -site monitoring, and it has not been included in this case. She believes it should be included in every case. Staff will modify the condition. 14. Commissioner Wright apologized to the developer for delaying the project. Federal guidelines need to be followed and the issue of the houses should be resolved. This Commission has identified that anything more than 50 years old is historic, and shall be documented. A comprehensive report on the houses should have been submitted as part of the CRM Tech report. 15. Mr. Twedt informed Commissioners that it was not the intention of the developer Shea Homes to circumvent any City procedures. He believes the project is a great benefit to the City and asked that the issue be resolved as quickly as possible to allow the project to proceed. 16. Commissioner Irwin pointed out that this area was recently annexed and the Commission has not yet had a chance to historically review the area. 17. Commissioner Mouriquand asked if there was environmental work done for the annexation. Principal Planner Sawa replied that the County of Riverside did an environmental report. 18. The office of CRM Tech was contacted by telephone. In response to Commissioner Mouriquand, CRM Tech Project Historian/Architectural Historian Bai "Tom" Tang indicated that the P:\CAROLYN\Hist Pres Com\HPC 9-26-02.wpd -3- 287 L Historic Preservation Commission Minutes September 26, 2002 primary report on the houses in question was not yet completed, but should be done in one week. Commissioner Mouriquand requested the report be faxed to staff for review. 19. Commissioner Wright asked that CRM Tech finish the report and deliver it by Monday, September 30 in order for the Commission to complete its recommendation. The structure of most concern is 59-650 Madison Street. 20. Commissioner Irwin requested CRM Tech include the primary record in the report submitted to the Commission. 21. There being no further discussion, it was moved and seconded by Commissioners Wright/Irwin to continue this item to a meeting to be held Thursday, October 3 at 4 p.m. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS A. Commissioner Irwin reminded staff to include Commission elections on the next appropriate agenda. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Irwin to adjourn this meeting of the Historic Preservation Commission to a special meeting to be held on October 3, 2002. This meeting of the Historical Preservation Commission was adjourned at 3:29 p.m. Unanimously approved. Submitted by: Lynda J. Kerney Secretary 288 P:\CAROLYN\Hist Pres Com\HPC 9-26-02.wpd -4- MINUTES HISTORIC PRESERVATION COMMISSION MEETING A special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA October 3, 2002 This meeting of the Historic Preservation Commission was called to order by Chairman Maria Puente at 4:01 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Mouriquand, Sharp, Wright and Chairman Puente. Staff Present: Principal Planner Stan Sawa, and Secretary Lynda Kerney. Il. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: None. V. BUSINESS ITEMS A. Continued Phase I Historical and Archaeological Resources Survey Report for the Realigned Madison Street between Avenue 58 and Avenue 60 Applicant: Coral Option I, LLC/T.D. Desert Development Archaeological Consultant: CRM TECH (Bruce Love, Principal) 1. Principal Planner Stan Sawa presented the information contained in the revised staff report, a copy of which is on file in the Community Development Department. 2. Staff informed the Commission that the house at 59-650 Madison Street had been demolished. A permit had been issued by the Building and Safety Department without the Commission's review. The procedure has been revised to require all demolition permits to be reviewed by staff for value and possible review by the Commission. 289 P:\CAROLYN\Hist Pres Com\HPC 10-3-02.wpd -I- Historic Preservation Commission Minutes October 3, 2002 3. In response to Commissioner Sharp's question about what constitutes grubbing, Mr. Twedt of Shea Homes explained that it is the removal of brush, shrubs and small vegetation on the site. 4. Commissioner Wright concurred with staff recommendations. He added that he was displeased with the oversight in issuance of the demolition permit and believes the primary record as submitted by CRM Tech is inadequate. He pointed out that this Commission exists to understand the cultural history of this community. A structure built in 1947 is an old structure for a community that is only 100 years old. He believes there should have been a photographic record of the house. More is known about the Indian tribes of this area than of the people who lived here in the 1930s, 40s and 50s. Commissioner Wright was adamant that this not happen again, and asked that a letter be drafted to the City Council. No decision on the viability of a historical structure should be made by the Building and Safety Department. If this Commission does not abide by the guidelines, there is no reason for it to exist. 5. Mr. Twedt assured the Commissioners that Shea Homes will be more vigilant in the future and will not allow this to happen with any of their future projects. 6. Commissioner Wright pointed out that it was not the fault of the developer. 7. Commissioner Irwin expressed remorse that there was no chance to do a better job of surveying the property. The Commission would not have stopped the demolition, but would have had an opportunity to better document the structure. 8. Commissioner Irwin pointed out to staff that the off -site monitoring provision has still been left out of the recommendation. Staff assured the Commission that the information is on the record and will be included. 9. Commissioner Sharp concurred with staff recommendations and said this could have been the equivalent of the destruction of the Neutra House. The structure could have had tremendous significance. 10. Chairman Puente concurred with staff recommendations. n� � Q P:\CAROLYN\Hist Pres Com\HPC 10-3-02.wpd -2- Historic Preservation Commission Minutes October 3, 2002 1 1 . There being no further discussion, it was moved and seconded by Commissioners Mouriquand/Wright to adopt Minute Motion 2002- 023 accepting the Phase I Historical and Archaeological Resources Survey Report for the Realigned Madison Street between Avenue 58 and Avenue 60. Unanimously approved. 12. Mr. Patrick O'Dowd, representative of T.D. Desert Development, added that as members of the community, they appreciate the work of this Commission and apologize for any inconvenience this has caused. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS A. Commissioner Mouriquand recommended adding to the next agenda the completion of the Historic Contact Statement that was tabled last year. Commissioner Irwin reminded the Commissioners that funding must be identified to compete the survey. The survey has never been finalized. 2. Commissioner Sharp pointed out that the City has become larger since the survey was performed. 3. Commissioner Irwin pointed out that there were houses missed the first time. 4. Commissioner Wright believes the information should be updated each time the City annexes property. He suggested the Commissioners take initiative on their own to identify historic structures. 5. Commissioner Mouriquand explained that when the City annexes new land, a cursory level survey usually comes from the County. First, the County information must be reviewed. Then, research should be done at the Eastern Information Center at the University of Riverside. When new lands are taken in, it ought to be known whether the area had been surveyed, and it may contain historically significant structures. 6. Commissioner Sharp suggested that if surveys were performed 0-91 n PACAROLYN\Hist Pres Com\HPC 10-3-02.wpd -3- 1103 Historic Preservation Commission Minutes October 3, 2002 during the annexation process, it would not be such a monumental task at the end. 7. Commissioner Mouriquand said that the current procedure is to perform a survey only when it is triggered by development. The City could consider doing the work proactively without waiting for development. 8. Commissioner Irwin asked if any of this comes under the Commission's Charter. Commissioner Mouriquand explained yes, according to the Historic Preservation Ordinance, survey work can be recommended without development. There is no reason why the City can't initiate it, but funding must be found. The existing survey should be improved. B. Commissioner Wright reminded staff to include election of officers on the next appropriate agenda. Commissioner Sharp will be unable to attend the next meeting, so elections should be held at the November 21 meeting. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Irwin to adjourn this meeting of the Historic Preservation Commission to the next regularly scheduled meeting to be held on October 17, 2002. This meeting of the Historical Preservation Commission was adjourned at 4:32 p.m. Unanimously approved. Submitted by: Lynda J. Kerney Secretary 294 (In 4 P:\CAROLYN\Hist Pres Com\HPC 10-3-02.wpd -4- REPORT/INFORMATIONAL ITEM: to MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA September 4, 2002 ITA V. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Associate Planner Greg Trousdell who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and David Thoms. C. Staff present: Management Analyst Debbie Powell, and Associate Planner Greg Trousdell. PUBLIC COMMENT: None. CONFIRMATION OF THE AGENDA: CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of August 7, 2002. Commissioner Thoms noted some minor changes. There being no further corrections, it was moved and seconded by Committee Members Bobbitt/Thorns to approve the Minutes as corrected. BUSINESS ITEMS: A. Tentative Tract Map 30834; a request of Madison Estates, LLC for review of landscaping plans for parkway improvements for the north side of Avenue 58, west of Madison Street. 1. Associate Planner Greg Trousdell gave an explanation of the project and introduced Mr. Ron Gregory, architect for the project, who gave presentations on the project. 2. Committee Member 3. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Thoms to adopt Minute Motion G:\WPDOCS\ARLC\9-4-02.wpd 1 29,7 Architectural & Landscape Review Committee Minutes September 4, 2002 2002-037 recommending approval of Tentative Tract Map 30834 landscaping plans for parkway improvements, subject to the conditions as submitted. Unanimously approved. B. Commercial Property Improvement Program 2002-019; a request of Desert Sage Restaurant, Steve Fortun for funding of exterior improvements for the property located at 78-085 Avenida La Fonda. 1. Management Analyst Debbie Powell presented the information contained in the staff report, a copy of which is on file in the Community Development Department and introduced Mr. Steve Fortun, owner of the property, who gave a presentation on the request. 2. Committee Member Cunningham asked if the roof was glass also. Mr. Fortun stated it is a pitched glass canopy. The framing will be painted the same color as the trim on the building. 3. Committee Member Bobbitt stated he liked the project but there would still be dirt and dust. Mr. Fortun stated they knew that but they are going to snap on some type of lip to minimize it as much as possible. Also, there would be vents on the roof that would open up. 4. Committee Member Cunningham recommended they work with a mechanical engineer to see what type of heat buildup they will get. Mr. Fortun stated he has had it engineered for everything. Committee Member Cunningham stated he believes this will be a beautiful asset to the building as well as the City. 5. Committee Member Bobbitt asked how it could be cleaned. Mr. Fortun stated they have spoken with several people and it was determined they would use a chemical similar to what you use on your windshield and squeegeed off. 6. Committee Member Thoms stated he approves of the improvement, but questioned whether this type of improvement to a facility that is fairly new, was the type of improvement the funds should be used for. Staff stated the major goal of the program is to improve the aesthetics in the Village. It is an improvement to the building and is visible from the street, therefore it does meet the criteria. 294 ' ! n G:\WPDOCS\ARLC\9-4-02.wpd 2 Architectural & Landscape Review Committee Minutes September 4, 2002 7. Committee Member Cunningham stated that in order to get this far in the approval process, he has had to spend a lot of money on his restaurant and realized he needs to go further which requires a substantial amount of funds. Some owners could install makeshift improvements instead of spending the necessary money to complete the project. This way he is requesting the funds to complete it correctly. 8. There being no further discussion, it was moved and seconded by Committee Member Bobbitt/Thoms to adopt Minute Motion 2002- 038 approving CPIP 2002-019 with a score of 95. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on October 2, 2002. This meeting was adjourned at 1 1 :20 a.m. on September 4, 2002. Respectfully submitted, J' BETTY J. AWYER, Executive Secretary City of La Quinta, California G:\WPDOCS\ARLC\9-4-02.wpd 3 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 2, 2002 CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:06 a.m. by Associate Planner Greg Trousdell who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and David Thoms. C. Staff present: Associate Planners Greg Trousdell and Wallace Nesbit, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of September 4, 2002. There being no corrections, it was moved and seconded by Committee Members Cunningham/Thoms to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Village Use Permit 2002-015; a request of Prest/Vuksic Architects for review of architecture and landscaping plan for a 7.676 square foot two story office building. 1. Associate Planner Greg Trousdell gave an explanation of the project and introduced Mr. Dave Prest, architect for the project, who gave presentations on the project and noted the size of the building was approximately 6,600 square feet of leasable space. 2. Committee Member Bobbitt stated he had no objection to the design of the building, but under the Village Guidelines the landscaping will need to be maintained at the corner to not block G:\WPDOCS\ARLCU0-2-02.wpd 1 296 Architectural & Landscape Review Committee Minutes October 2, 2002 visibility. The City is looking for an entryway off the corner and in this respect it does not meet the Guidelines. He questioned how much this project should adhere to the Guidelines being an office building. Staff noted this building was further away from the central Village downtown area and the enhanced corner landscaping may not be needed. He noted the Village Specific Plan was replaced by the Guidelines as it was too detailed and the Guidelines were adopted allow more flexibility. Committee Member Bobbitt stated his concern was the visibility at the corner. Staff noted that as the street was designed it reduces the concern for visibility. Committee Member Bobbitt stated then his only concern is that the plant material at the corner is low enough to not add to any visibility problems. Mr. Prest noted the tower adds to the aesthetics of the corner, and noted this is an office building with no pedestrian traffic except for those coming to the businesses at the office building. 3. Committee Member Thoms stated his issue is with the site plan not meeting the spirit of the Village Guidelines. There is no outside space located on this site for the people who even work at this location to gather. There is also a potential site line problem at the street intersection. The Guidelines also speak about stepping back the second level which this building does somewhat, but not enough. The landscaping does not provide enough elevation changes. 4. Committee Member Cunningham stated the architecture is excellent and will hold up over time. He has the same thoughts in regard to the Village Guidelines. He is not opposed to allowing flexibility with regard to the Guidelines and asked when the Guidelines were approved. Associate Planner Wallace Nebit noted in 1998. They were not intended to address every situation. This building is not in the core of the Village and is a destination type building. As it is not in the heart of the Village, the concerns raised may not be applicable. Committee Member Cunningham stated deviation should be for a specific purpose or there is no reason to deviate. His concern is that this not set a precedent that will cause problems with the next project being reviewed. Staff needs to review the projects submitted in light of the Village Guidelines. 5. Mr. Prest stated that in regard to an outside area he could eliminate a parking space in front of the building to create an 999 7 outside gathering area. Commissioners concurred with the ide6.()4 G:\WPDOCS\ARLC\10-2-02.wpd 2 Architectural & Landscape Review Committee Minutes October 2, 2002 6. Commissioner Thoms suggested the area be increased to bring the walkway out to the street and suggested some changes to the landscaping to bring the river rock to the corner. He further stated his concerns that those traveling east could potentially have a visibility problem. He suggested closing off the southern -most access point and allowing only one way in and out. Staff noted this was a question for Public Works. Mr. Prest stated that having two access points is always better. 7. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2002-039 recommending approval of Village Use Permit 2002- 015, subject to the conditions as amended. A. Texas Ranger and Green Cloud shrubs be increased in size to five gallons. B. Contouring along the streetscape needs to be continuance with riverbed extended to the street intersection. C. Redesign the pedestrian entrance to create a courtyard affect on the north side of the building. D. The applicant is to consider the possibility of a one way in and out access point for the parking lot. Unanimously approved. B. Tentative Tract Map 30834; a request of Madison Estates, LLC for review of landscape plans for a 76 lot single family development on 29 acres located on the north side of Avenue 58 and west of Madison Street. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department and introduced Mr. Ron Gregory, landscape architect for the project, who gave a presentation on the request and introduced Matt Summitt, Project Designer for the project. 2. Committee Member Thoms asked if the individual lots have access out to the common area. Mr. Gregory stated not at this point. Committee Member Thoms asked the height of the walls inside the retention basin. Mr. Gregory stated 4-5 feet. 298 1103 G:\WPDOCS\ARLC\ 10-2-02.wpd 3 Architectural & Landscape Review Committee Minutes October 2, 2002 3. Committee Member Bobbitt stated the lower the wall the better to not give a confined feeling. Also, he asked if there are controls as to the height of the walls, or CC&Rs that delineate what they can and cannot do. Mr. Gregory stated yes, the future owners would be restricted in development of any on -lot walls or fences. 4. Committee Member Cunningham stated that if the developer sets the limits/design for the walls it can reduce the number of issues that can come up with property owners. He asked if it was more costly to design the streets with the tree wells than giving more yard. Mr. Gregory stated it is more expensive, but the developers wanted it. 5. Committee Member Bobbitt asked if there was a reason why there was no access from the other areas into the retention basin areas. Mr. Summitt stated it was an issue with grading. Committee Member Bobbitt asked the height of the walls next to the common area. Mr. Gregory stated it would be handled with the design of the house, but the developer would prefer to have no privacy walls between the houses. Although fencing will be needed for pool access. 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-040 recommending approval of Tentative Tract Map 30834, as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on November 6, 2002. This meeting was adjourned at 1 1 :12 a.m. on October 2, 2002. Respectfully submitted, i IT J A YER, Executive Secretary 7 Cit a Quinta, California 9'' 004 G:\WPDOCS\ARLC\l0-2-02.wpd 4 DEPARTMENT REPORT: /— A T-iht 4 atP MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager � !1, DATE: November 5, 2002 SUBJECT: Department Report — Response to Public Comments The following public comments were made at the October 15, 2002, City Council meeting: Mr. Chevis Hosea, 2100 Costa Del Mar, La Costa, of KSL, requested addition to the agenda of a request for conditional approval for Tract 30721. It was moved by Council Members Sniff/Henderson to add consideration of the resolution as Business Item 6, based on the need to take immediate action on an item that arose subsequent to the posting of the agenda. Motion carried unanimously. 2. Mr. Daryl Wolf, 53-660 Avenida Herrera, spoke regarding two awnings he erected in his front yard area, behind a block wall. He asked Council to consider allowing these structures in the front yard setback to provide needed shade for plants and his koi pond. No response was necessary as the matter regarding erection of shade structures was referred back to Staff for further study. 300 DEPARTMENT REPORT: 3"A NOVEMBER 5 NOVEMBER 5 NOVEMBER 19 DECEMBER 3 DECEMBER 7 DECEMBER 11 DECEMBER 14 DECEMBER 17 JANUARY 7 JANUARY 21 FEBRUARY 4 FEBRUARY 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING ELECTION DAY CITY COUNCIL MEETING CITY COUNCIL MEETING CIVIC CENTER CAMPUS DEDICATION AND ANNUAL TREE -LIGHTING CEREMONY HOLIDAY OPEN HOUSE EMPLOYEE RECOGNITION DINNER CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 301 November 2002 La Quinta City Council Monthly Planner October S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 f�. December S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 11 2 3 4 5 6 7 8 9 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors Council Meeting Lunch qp Election Day 10 11 12 13 14 15 16 6:00 PM League 7:00 PM C.V. 9:00 AM RCTC- 7:00 PM Cultural of Cities-Riv.Div. Mosquito Abate. Pena Arts Commission IL -Perkins 7:00 PM Planning 5:30 PM Invest - ment Advisory Commission Board Veteran's Day (City Hall CLOSED) 17 18 19 20 21 22 23 12:00 PM CVAG 9:00 AM CVB- 10:00 AM CVAG 3:00 PM Historic Transp. Cmte- Henderson Public Safety- Preservation Perkins 2:00 PM City Perkins Commission 7:00 PM Commu- Council Meeting 12:00 PM CVAG nity Services HCRC-Adolph Commission 5:30 PM Invest- ment Advisory Board 24 25 26 27 28 29 30 7:00 PM Planning Commission 4:00 PM DRRA Airp-Henderson Thanksgiving Thanksgiving Day (City Hall Holiday (City Hall Closed) CLOSED) Printed by Calendar Creator Plus on 10/30/2002 7 December 2002 La Quinta City Council Monthly Planner Sunday... .. Wednesday ..y Friday Saturday 1 2 3 4 5 6 7 6:00 PM CVAG 2:00 PM City 10:00 AM ALRC 3:00 PM - 7:00 PM Civic Center Exec. Cmte.- Council Meeting Campus Pena Dedication 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins 7:00 PM Cultural 6:00 PM Employ- -Perkins 7:00 PM Planning p�' UU Arts Commission ee Recognition 6:00 PM League Commission Dinner of Cities-Riv.Div. 7:00 PM Commu- 1 1:30 AM - 3:30 nity Services PM Holiday Open Commission House 5:30 PM Invest- ment Advisory Board 15 16 17 18 19 20 21 9:00 AM CVB- 5:30 PM Invest- 3:00 PM Historic Henderson ment Advisory Preservation 2:00 PM City Board Commission Council Meeting 22 23 24 25 26 27 28 nQ 9:00 AM LAFCO- Henderson 1 st Day of Christmas Eve Christmas Day Winter (CITY HALL (CITY HALL OPEN) CLOSED) 29 30 31 6:00 PM CVAG Exec Com-Pena pp 6 November 02 January 03 S M T W T F S S M T W T F S 7 - 1 2 1 2 3 4 New Years Eve 3 4 5 6 7 8 9 5 6 7 8 9 10 11 (CITY HALL 10 11 12 13 14 15 16 12 13 14 15 16 17 18 OPEN) 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 Printed by Calendar Creator Plus on 10/30/2002 303 January 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 3 4 1 2 December 02 February 03 S M T W T F S S M T W T F S 12:00 PM Mayors Lunch 1 2 3 4 5 6 7 1 8 9 10 11 12 13 14 2 3 4 5 6 7 8 New Years Day 15 16 17 18 19 20 21 9 10 11 12 13 14 15 (City Hall CLOSED) 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 11 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Council Meeting Pena Envi-Sniff 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 10:00 AM Public 7:00 PM C.V. 5:30 PM Invest- 3:00 PM Historic Safety -Perkins Mosquito Abate. ment Advisory Preservation 12:00 PM Transp. -Perkins Board Commission -Perkins 7:00 PM Planning 6:00 PM League Commission of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 9:00 AM LAFCO- Henderson Human/Comm- Henderson 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Martin Luther Airp-Henderson King's Birthday (CITY HALL CLOSED) 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Planning Exec Com-Pena Commission Printed by Calendar Creator Plus on 10/30/2002 304 DEPARTMENT REPORT: T-41ht MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: OCTOBER 29, 2002 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF SEPTEMBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of September. 305 P:\Monthly Department Report.wpd 1 COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT SEPTEMBER, 2002 PROJECT DESCRIPTION CUP'S 1 submitted Development Agreements 0 submitted Environmental Assessments 1 submitted Fugitive Dust Control 0 submitted General Plan Amendment 0 submitted Lot Line Adjustments 3 submitted Minor Adjustments 1 submitted MUP's 6 submitted Parcel Maps 2 submitted Parcel Mergers 1 submitted Sign Permits 6 submitted Site Development Permit 0 submitted Specific Plans 1 submitted Tentative Tract Maps 1 submitted TUP's 5 submitted Zone Change 0 submitted Zoning Code Amendments 1 submitted 306 n1 L P:\Monthly Department Report.wpd (D > OOC O C a) E 0 E O a) U 0)Q- C O a) CL 0 0 > O a) C- > Q Q , CL O N 00 co M I O M U J U Q a- -a a) a CL Q ' N NO O n M M-- M M U U CL U > 0 c }% c- C O C Q O U O U, U N N N N O O N O O N �0 t00� C j cy OO ---- 0 0 I MM—O— U cr J U U Q U o Q-0 CL Q N N O 00 .- 0� .- �- , U U (L U +- CN N 000 LAM "a CY) .— a) p `t 0) E "O +� _p O co U ,_ a) (n of p" c > } cMM O C: ' L C CO O O -- Q-O cLr)0 Q +� O M Q U U 0 LO e0 0 U LO a) C a) >• "O 0 a) co `� O C >� N " �- O U) 0) O t + +J co a) v vOi p cn 0 0 (n c a)� o m n o E"-o� ? 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C C71 _ J U v°> o o(1) _= a Uo m o. DEPARTMENT REPORT: q V A CITY OF LAQUINTA LA QUINTA POLICE 78-495 Calle Tampico MEMORANDUM TO: Honorable Mayor and Date: October 28, 2002 Members of the City Council FR: John Horton, Chief of Polic RE: Police Department Special, ogr�ms Performance Report In March of this year the Police Department ideoKfied three specific law enforcement concerns. Burglaries were escalating at an alarming rate. From Year 2000 to Year 2001, burglaries had increased from a total of 333, to a total of 586 for a 76% overall increase. Statistics confirmed residential burglaries were primarily responsible for this overall increase. In addition, auto theft had dramatically increased by 5 1 % during this same period (90 in Year 2000 to 136 in Year 2001). Statistics tied the auto thefts to residential areas where our burglaries were occurring. The majority of the thefts were due to vehicles being left unlocked with keys in the ignition or inside the vehicles. Although the crime of robbery had actually seen a reduction from a total of 15 in Year 2000 to 11 in Year 2001, by March of 2002, just three months into the year we had 7 robberies along the Hwy 111 corridor, for a 200% increase from the previous year. Many of these robberies involved armed assaults and were primarily due to the commercial development and increase in the number of consumers shopping along the Hwy 111 corridor. Finally, traffic collisions were up 13% from the previous year (497 in Year 2000 to 563 in Year 2001), and driving under the influence arrests were up 51 % from the previous year (80 in Year 2000 to 121 in Year 2001). Many complaints were being received from citizens throughout the community regarding unsafe drivers, speeding violators and the need for additional traffic enforcement. The Police Department implemented three specific programs in March 2002 to address these issues. By the end of June the programs were proceeding very well. Arrests made by our officers determined many of the burglaries and auto thefts, were being committed by organized gang members and other career criminals. Not only were these individuals and groups operating in La Quinta but they were also operating throughout the Coachella Valley. It was apparent this would be an ongoing problem and require a long-term commitment from the department. Statistical analysis also confirmed our traffic issues were rapidly escalating and also in need of a comprehensive long-term commitment. The Police Department requested additional funding from the City Council for Fiscal Year 2002/2003 to continue the three programs and to also implement two additional closely related programs. 311 The Burglary/Theft Prevention and Apprehension Program was funded on July 1, 2002, in the amount of $82,000. The Robbery Prevention Program (111 Corridor) was funded in the amount of $80,000, and finally the Problem Specific Traffic Program was funded in the amount of $40,000. These programs were funded as requested and consist of off duty Deputies working additional hours specifically assigned to the individual programs. The targeted crimes of burglary, auto theft and robbery show a decrease during the program months. Traffic collisions continue to increase even though our traffic citations have increased dramatically (42%) through a very aggressive traffic enforcement program. Since March we have added one full time motor officer and two part time motor officers. We now have two full time motor officers, two part time motor officers and two traffic cars working diligently to reduce accidents. In addition we currently have a Sergeant in motor school and will strive to have four motors on the street during peak periods. Traffic problems in general continue to be reported by citizens throughout the city. The Department will continue to target locations where accidents occur and other identified areas where complaints have been received. A traffic assessment will be made at the end of Calendar Year 2002 and provided to the City Council for consideration and disposition in the budget process for Fiscal Year 2003/2004. Targeted crimes during the program period reveal the following: Burglary total -5% decrease Residential Burglary -29% decrease Commercial Burglary -27% decrease Robbery -9% decrease Vehicle Theft -5% decrease Traffic Collision Injury +49% increase Traffic Collision Non Injury +13% increase Traffic Citations +42% increase One final statistical review of burglaries occurring in other surrounding cities when comparing Year To Date 2001 to Year to Date 2002 indicates the emphasis placed on burglaries in the City of La Quinta has to date been successful. La Quinta -3% decrease Palm Desert +14% increase Coachella +24% increase Rancho Mirage +40% increase Indian Wells +108% increase Refer to the attachments for specific information. 31% ALL BURGLARY STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 49 49 0 157 151 +4 APRIL 56 43 +30 213 194 +10 MAY 63 58 +9 276 252 +10 JUNE 48 71 -32 324 323 +.3 JULY 52 50 +4 376 373 +.8 AUGUST 38 60 -37 414 433 -4 SEPTEMBER 52 46 +13 466 479 -3 PROGRAM PERIOD 358 377 -5 313 BURGLARY (RESIDENTIAL) STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 17 24 -29 52 68 -24 APRIL 16 20 -20 68 88 -23 MAY 12 22 -45 80 110 -27 JUNE 15 26 -42 95 136 -30 JULY 21 32 -34 116 168 -31 AUGUST 16 23 -31 132 191 -31 SEPTEMBER 22 20 +10 154 211 -27 PROGRAM PERIOD 119 167 -29 314 BURGLARY (COMMERCIAL) STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 7 10 -30 19 25 -24 APRIL 6 3 +100 25 28 -11 MAY 6 7 -14 31 35 -11 JUNE 4 17 -76 35 52 -33 JULY 5 4 +25 40 56 -29 AUGUST 4 6 -33 44 62 -29 SEPTEMBER 5 4 +25 49 66 -26 PROGRAM PERIOD 37 51 -27 315 ALL BURGLARY STATISTICS SEPTEMBER SEPTEMBER % YTD YTD % 2002 2001 +/- 2002 2001 +/- LA QUINTA 52 46 +13 466 479 -3 PALM DESERT 68 64 +6 697 609 +14 COACHELLA 33 36 -8 305 245 +24 RANCHO MIRAGE 28 14 +100 250 178 +40 INDIAN WELLS 5 0 *N.C. 79 38 +108 *N.C. - NOT CALCULABLE - CANNOT DIVIDE BY 0 316 ROBBERY STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 2 2 0 7 2 +200 APRIL 2 0 N.0 9 2 +300 MAY 1 2 -50 10 4 +125 JUNE 1 1 0 11 5 +100 JULY 0 2 -100 11 7 +43 AUGUST 2 3 -33 13 10 +20 SEPTEMBER 2 1 +100 15 11 +36 PROGRAM PERIOD 10 11 -9 317 VEHICLE THEFT STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 15 8 +88 37 21 +76 APRIL 13 7 +86 50 28 +79 MAY 14 21 -33 64 49 +31 JUNE 10 12 -17 74 61 +21 JULY 9 17 -47 83 78 +6 AUGUST 11 17 -35 94 95 -1 SEPTEMBER 16 11 +45 110 106 +4 PROGRAM PERIOD 88 93 -5 318 T/C INJURY STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 7 3 +133 16 10 +60 APRIL 12 6 +100 28 16 +75 MAY 9 10 -10 37 26 +42 JUNE 5 4 +25 42 30 +40 JULY 9 9 0 51 39 +31 AUGUST 6 2 +200 57 41 +39 SEPTEMBER 7 3 +133 64 44 +45 PROGRAM PERIOD 55 37 +49 319 T/C NON -INJURY STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 78 65 +20 164 134 +22 APRIL 59 43 +37 223 177 +26 MAY 64 52 +23 287 229 +25 JUNE 49 47 +4 336 276 +22 JULY 39 36 +8 375 312 +20 AUGUST 49 48 +2 424 360 +18 SEPTEMBER 43 47 -9 467 407 +15 PROGRAM PERIOD 381 338 +13 320 TRAFFIC CITATION STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 312 385 -19 989 1029 -4 APRIL 457 354 +29 1446 1383 +5 MAY 447 215 +108 1893 1598 +18 JUNE 221 204 +8 2114 1802 +17 JULY 522 261 +100 2636 2063 +28 AUGUST 399 291 +37 3035 2354 +29 SEPTEMBER 462 272 +70 3497 2626 +33 PROGRAM PERIOD 2820 1982 +42 ??1 T/C FATAL STATISTICS LA QUINTA 2002 2001 % +/- YTD 2002 YTD 2001 % +/- MARCH 0 0 0 0 2 -100 APRIL 0 0 0 0 2 -100 MAY 0 0 0 0 2 -100 JUNE 0 0 0 0 2 -100 JULY 0 0 0 0 2 -100 AUGUST 0 0 0 0 2 -100 SEPTEMBER 1 1 0 1 3 -67 PROGRAM PERIOD 1 1 1 0 322 c&t,/ 4 4 Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Public Hearing on Certification of Environmental Assessment 2002-457 and Approval of Tentative Tract Map 30834, A Request to Subdivide 29.29 ± Acres into 76 Single Family and Other Common Lots Located on the North Side of Avenue 58 and West of Madison Street Applicant: Madison Estates, LLC 10 e]01 �' •l AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration for Environmental Assessment 2002-457; and Adopt a Resolution of the City Council approving Tentative Tract Map 30834, subject to findings and conditions. None. None. Property History The L-shaped site, measuring approximately 1,320 feet wide by 1,272 feet deep, is bounded on the south by Avenue 58 and located approximately 0.5 miles west of Madison Street (Attachment 1). Five vacant parcels make up the proposed 29.29 acre development site. From a topographic standpoint, the site is slightly elevated above Avenue 58 with tamarisk and mesquite trees on the northerly portions of the site. Creosote and salt brush cover large portions of the site. Overhead utilities exist on the south side of Avenue 58, a two-lane street without curb and gutter improvements. 323 The vacant five acre parcels to the north and east of the Stone Creek tract map have been approved for a four -lot single family subdivision at the northerly terminus of Coral Mountain Court (formerly Kirk Court) under Tentative Tract Map 29963, pursuant to City Council Resolution 2002-13. Discussion of this project will occur later in this report. Project Request The Tentative Tract Map proposes to create 76 single family lots oriented around a looping set of private streets that connect to a two-lane median entrance on Avenue 58, a density of 2.59 units per acre. Only 12 single family lots are adjacent to Avenue 58, an existing two lane street. Cul-de-sac streets are interspersed throughout the proposed development with usually four lots flanking each small inset. The homesites typically range in size from 10,003 square feet to over 15,900 square feet which exceeds the Zoning Code requirement of 7,200 square feet. Site grading plans have been designed to be consistent in pad elevation heights of surrounding properties. A 26'-0" wide secondary access lane is planned to the east side of the development with a connection on Street Lot "C". This proposed perimeter 50'-0" wide street has 20 feet of paving and 15 foot wide parkways. Development of this street is necessary to provide access to adjacent single family parcels to the north (Attachment 2) and assist the project with a second point of access. Site access gating is anticipated and a six foot high wall is planned on Avenue 58 to lessen noise from passing vehicles. Avenue 58 improvements are based on the City's 2002 General Plan Update provisions for a Secondary Arterial (undivided) street with meandering sidewalk in a landscaped parkway and on -street bike lane. Development of the site requires abandonment of two existing north/south oriented street easements planned under Parcel Map 6377 and 8834. The affected cul-de-sac streets are unbuilt and no impacts to public utility companies are anticipated based on public agency comments. Internal storm water retention basins flank the rear of approximately half of the single family lots for a combined drainage area of three acres. The final design of these common facilities are subject to approval by the Public Works and Community Development Departments. A conceptual landscape plan has been prepared. The applicant's design uses specimen size trees (multiple varieties), palm trees, five gallon shrubs, rock boulders, and various forms of groundcover. Parkway areas include earthen mounding and a eight foot wide meandering public sidewalk. Internal common areas use similar plant materials to the parkway areas but are highlighted by water features, small bridges and shaded outdoor dining patio and fireplace. Decomposed granite is proposed for the internal serpentine paths. Open picket, ornamental metal fencing is to be used to gate the private development flanked by stone pilasters and decorative six foot high masonry walls. The primary site entrance on Avenue 58 will also include colored paving to enhance the project's overall appearance. 324 Housing units for this development will be processed separately at a later date, subject to the requirements of Zoning Ordinance. Planning Commission Review On October 8, 2002, the Planning Commission, on a 4-0 vote, adopted Resolutions 2002-098 and 2002-099, recommending to the City Council certification of EA 2002- 447 and approval of Tentative Tract Map 30834, subject to findings and conditions (Attachment 3). Condition #99 requires the developer to assist KSL Desert Resorts in the installation of a six-foot high wall on the west side of the tract. Architecture and Landscape Review Committee On October 2, 2002, the Architecture and Landscape Review Committee, on a 3-0 vote, adopted Minute Motion 2002-040 recommending approval of the conceptual landscape plan for Stone Creek, subject to Conditions of Approval #65 and #71 being imposed (Attachment 4). Public Notice This project was advertised in the Desert Sun newspaper on October 14, 2002, and mailed to all property owners within 500 feet of the site. Written correspondence was received from KSL Desert Resorts on September 25, 2002, addressing a need to develop a six-foot high wall between the proposed subdivision and the existing PGA West Resort Golf Maintenance facility at 80-202 (Attachment 5). Any written comments received will be handed out at the meeting. Agency Comments A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Conclusion The tract map creates single family lots in excess of the City's RL Zoning Code standards and on -site facilities for the tract to assure the future welfare of the residents based on the recommended conditions. A homeowners' association will be formed to maintain retention basins, common landscaped areas, and private roads. The abandonment of Coral Mountain Court will require the developer of Tentative Tract Map 29963 to change their access layout to take access from Street Lot "C" as shown on this map. The property owners are aware of this requirement and have revised their map to correspond with this application. 325 3 FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration for Environmental Assessment 2002-457; and Adopt a Resolution of the City Council approving Tentative Tract Map 30834, subject to findings and conditions; or 2. Do not approve the above Resolutions; or 3. Provide staff with alternative direction. Respectfully submitted, erjnan, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location Map 2. Proposed Tract Map Exhibit 3. October 8, 2002 Planning Commission Minutes (Excerpt) 4. October 2, 2002 ALRC Minutes (Excerpt) 5. Letter from KSL Desert Resorts, Inc. 326 r Li i RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA CERTIFYING A MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL ASSESSMENT 2002- 457) FOR TENTATIVE TRACT MAP 30834 APPLICANT: MADISON ESTATES, LLC WHEREAS, an Initial Study and Mitigated Negative Declaration has been prepared collectively for a 76-lot single family development on 29.29 ± acres located on the north side of Avenue 58, approximately 2,640 feet west of Madison Street in a RL Zoning District (collectively "the Project"), more particularly described as: APN: 762-240-004, -005, -006, -009 and -010 (five parcels) SW 1 /4 OF THE SE 1 /4 OF SECTION 21, T6S, R7E, SBBM WHEREAS, the City has prepared the Initial Study and Mitigated Negative Declaration in compliance with CEQA and the State CEQA Guidelines, California Code of Regulations, Title 14, section 15000 et seq. ("CEQA Guidelines"); and WHEREAS, the City mailed notice of its intention to adopt the Mitigated Negative Declaration in compliance with Pubic Resources Code (PRC) § 21092 on September 5, 2002, and October 3, 2002, to landowners within 500 feet of the Project Site and to all public entities entitled to notice under CEQA, which notice also included a notice of the public hearing before the Planning Commission on October 8, 2002, and City Council on November 5, 2002; and WHEREAS, the City published a notice of its intention to adopt the Mitigated Negative Declaration and associated Initial Study in the Desert Sun newspaper on October 14, 2002, and further caused the notice to be mailed to the Riverside County Clerk on September 5, 2002, in accordance with the CEQA Guidelines; and WHEREAS, during the comment period, the City received comment letters on the Mitigated Negative Declaration from local public agencies. Community Development Department personnel reviewed and considered these comments, and prepared written responses to these comments which are contained in the staff report; and WHEREAS, the La Quinta Planning Commission on October 8, 2002, did consider the Project and recommended to the City Council certification of the Mitigated Negative Declaration for the Project by adoption of Resolution 2002-098; and P:\Greg T\StoneCreekCounci1\ResoccEA457 T30834Stone.wpd-`' City Council Resolution No. 2002-_ EA 2002-457 for TTM 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 2 NOW THEREFORE, BE IT RESOLVED by the City Council, as follows: SECTION 1: The above recitations are true and correct and are adopted as the Findings of the City Council. SECTION 2: The City Council finds that the Mitigated Negative Declaration has been prepared and processed in compliance with CEQA, the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Mitigated Negative Declaration (MND), and finds that it adequately describes and addresses the environmental effects of the Project, and that, based upon the Initial Study, the comments received thereon, and the entire record of proceeding for this Project, there is no substantial evidence in light of the whole record that there may be significant adverse environmental effects as a result of the Project. The mitigation measures identified in the Mitigated Negative Declaration have been incorporated into the Project and these measures mitigate any potential significant effect to a point where clearly no significant environmental effects will occur as a result of this Project. SECTION 3: The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002-457. SECTION 4: The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants, or animals, or eliminate important examples of the major periods of California history, or prehistory. SECTION 5: There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. SECTION 6: The Project does not have the potential to achieve short- term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. SECTION 7: The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. PAGreg T\StoneCreekCounci1\ResoccEA457 T30834Stone.wpd i; � City Council Resolution No. 2002-_ EA 2002-457 for TTM 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 3 SECTION 8: The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. SECTION 9: The City Council has fully considered the proposed Mitigated Negative Declaration and the comments received thereon. SECTION 10: The Mitigated Negative Declaration (MND) reflects the independent judgment and analysis of the City Council. SECTION 11: The location of the documents which constitute the record of proceedings upon which the City Council decision is based is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253, and the custodian of those records is Jerry Herman, Community Development Director. SECTION 12: A Mitigation Monitoring Program (MMP), a copy of which is attached hereto as Exhibit A, is hereby adopted pursuant to PRC § 21081.6 in order to assure compliance with the mitigation measures during Project implementation. SECTION 13: Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 711.2. SECTION 14: The City Council has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). SECTION 15: The Mitigated Negative Declaration is hereby certified by the City Council. SECTION 16: The Community Development Director shall cause to be filed with the County Clerk a Notice of Determination pursuant to CEQA Guideline § 15075(a) once reviewed by the City Council. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 51h day of November, 2002, by the vote to wit: 0�� P:\Greg T\StoneCreekCounci1\ResoccEA457 T30834Stone.wpd i_: City Council Resolution No. 2002-_ EA 2002-457 for TTM 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 4 AYES: NOES: ABSENT: ABSTAIN: JOHN J. PEI A, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California P:\Greg T\StoneCreekCounci1\ResoccEA457 T30834Stone.wpd 3 lI � 9. Environmental Checklist Form 1. Project Title: Tentative Tract Map 30834 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Greg Trousdell, 760-777-7125 4. Project Location: North side of Avenue 58 and east and south of PGA West 5. Project Sponsor's Name and Address: Madison Estates LLC 437 S. Highway 101, Suite 220 Solana Beach, CA 92075 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Tentative Tract Map 30834 would subdivide 29.29 acres of land into 76 residential lots. In addition, the vacation of two previously planned cul de sacs is proposed. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Hermitage Street and PGA West single family homes South: Avenue 58 and vacant residential parcels beyond East: Single family house and vacant desert lands West: PGA West Golf Maintenance and other PGA West properties 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) None P:\Greg T\StoneCrEAChklst.wpd 331 :J Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, + C(u-d'iN revisions or mitigation measures that are imposed upon the proposed project, no urtljer is required. Date -27-&-Z,- 0 01 v 33^' G:\WPDOCS\Env Asses\EAChklst.wpd E i 0 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off - site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance G:\WPDOCS\Env Asses\EAChklst.wpd 3 331 R is Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit 3.6) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Site topography, TTM 30834) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map, Property Owner) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (No ag. Land in proximity to project site) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X X X 91 X Q G:\WPDOCS\Env Asses\EAChklst.wpd 334 4 c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description, residential planned, no source for odors) IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan Exhibits 6.1 to 6.7) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan Exhibits 6.1 to 6.7) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means?((General Plan Exhibits 6.1 to 6.7) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan Exhibits 6.1 to 6.7) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (General Plan p. 66-67) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (General Plan Exhibit 6.1) PAGreg T\StoneCrEAChklst.wpd X U X FN KI X 91 X 0 • V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (CRM Tech letter, 8/2/02) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)?(CRM Tech letter, 8/2/02) c) Disturb or destroy a unique paleontological resource or site? (CRM Tech letter, 8/2/02) d) Disturb any human remains, including those interred outside of formal cemeteries? (CRM Tech letter, 8/2/02) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (MEA Exhibit 6.2 2) iii) Seismic -related ground failure, including liquefaction? ("Phase I Environmental Site Assessment," Earth Systems, 8/9/02) iv) Landslides? (General Plan Exhibit 8.3) b) Result in substantial soil erosion or the loss of topsoil? (General Plan Exhibit 8.4) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan EIR, Exhibit III-17) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan EIR, Exhibit III-17) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Earth Systems letter 8/6/02) X X X X X X X X X X X P:\Greg T\StoneCrEAChklst.wpd L� is VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? ("Phase I Environmental Site Assessment," Earth Systems, 8/9/02) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? ("Phase I Environmental Site Assessment," Earth Systems, 8/9/02) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? ("Phase I Environmental Site Assessment," Earth Systems, 8/9/02) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? ("Phase I Environmental Site Assessment," Earth Systems, 8/9/02) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? ("Preliminary Hydrology Study," Nolte Associates, August 2002) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) X X X X X X X X X X G:\WPDOCS\Env Asses\EAChklst.wpd U 0 c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site?("Preliminary Hydrology Study," Nolte Associates, August 2002) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site?("Preliminary Hydrology Study," Nolte Associates, August 2002) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? ("Preliminary Hydrology Study," Nolte Associates, August 2002) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 74 ff.) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X X X X X X X X X G:\WPDOCS\Env Asses\EAChklst.wpd 3,� C� 0 XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? ("Noise Impact Analysis," Penardi & Assoc. 7/17/02) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Residential project -- no ground borne vibration) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? ("Noise Impact Analysis," Penardi & Assoc. 7/17/02) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) Police protection? (General Plan MEA, p. 57) Schools? (General Plan MEA, p. 52 ff.) G:\WPDOCS\Env Asses\EAChklst.wpd X 9 X X X X It X X X J 7 -Y e 0 17J XIV XV XVI. Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (TTM 30834) e) Result in inadequate emergency access? (TTM 30834) f) Result in inadequate parking capacity? (TTM 30834) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description) UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) I• t KI X X X X X X X X X 3,10 G:\WPDOCS\Env Asses\EAChklst.wpd 10 0 • c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. X X X X X X X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. 1►re= 341 G:\WPDOCS\Env Asses\EAChklst.wpd 11 b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code "Historical/Archaeological Resources Survey and Testing Report," prepared by CRM Tech, April 5, 2002. Two letters from CRM Tech, dated August 2, 2002 "Noise Impact Analysis Report..." prepared by Penardi & Associates, July 17, 2002. "Preliminary Hydrology Study" prepared by Nolte Associates, August 2002. "Report of Phase I Environmental Site Assessment," prepared by Earth Systems Southwest, August, 2002. Letter dated August 6, 2002, from Earth Systems Southwest, RE: Infiltration Testing "Preliminary Hydrology Report," prepared by Nolte Associates, August, 2002. G:\WPDOCS\Env Asses\EAChklst.wpd 12 0 Addendum for Environmental Assessment 2002-457 I. a), b) & c) The project site is vacant desert land. No significant features occur on the land. The site is not designated as a City entry feature. The site is surrounded on three sides by similar single family development. I. d) The tract map will not, in and of itself, generate light or glare. Buildout of the site with 76 single family homes will create some light, but this light will be regulated by the City's Outdoor Lighting Ordinance, which will significantly limit the type of lighting that can be used on the site. These standards will mitigate the potential impacts of light and glare to a less than significant level. It. a)-c) The proposed project site is neither in a prime agricultural area, nor subject to Williamson Act contracts. III. a) The primary source of air pollution in the City is the automobile. The buildout of the tract map will result in the construction of 76 single family homes. These 76 homes could generate up to 727 daily trips'. The table below illustrates the vehicular emissions which would have been generated by the project trips at buildout. Running Exhaust Emissions - Approved Specific Plan (pounds/day) PM 10 PM 10 PM 10 CO ROC NOx Exhaust Brakes Tires 50 mph 30.04 1.16 6.16 -- 0.13 0.13 Daily Threshold 550 75 100 150 Based on 727 trips/day and average trip length of 8 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project. Based on the table above, the buildout of the project will not generate significant air quality impacts, particularly when compared to the SCAQMD's threshold for significance. 1 Traffic Generation, 6th Edition. Institute of Traffic Engineers, for category 210, Single Family Homes. 343 P:\Greg T\StoneCrEAAdd.wpd 1 • III. b) The proposed project will not result in significant stationary source air quality violations, because residential land uses are proposed, which will have little impact on stationary source emissions. III. c) & d) The construction of the 76 homes will have the potential to generate dust, which could impact residents both on and off site. The Coachella Valley is a severe non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The Valley has recently adopted stricter measures for the control of PM 10. These measures will be integrated into conditions of approval for the proposed project. The contractor(s) on the site will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity, and to submit the Plan to both the City and SCAQMD. In addition, the potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an ongoing basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping on Avenue 58 and the retention basins shall be landscaped with the first phase of development on the site. Any portion of the site which is graded and not immediately built upon shall be stabilized with either chemical stabilizers or natural ground cover, subject to approval by the City Engineer. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 344 2 P:\Greg T\StoneCrEAAdd.wpd 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. With the implementation of these mitigation measures, and the implementation of the Coachella Valley PM 10 Management Plan 2002, the impacts from particulate matter to air quality from buildout will not be significant. III. e) The construction of homes will not result in objectionable odors, because the permitted land uses do no generate such odors. IV) a)-f) The site is not designated as potential habitat for any species of concern in the City's General Plan. V. a), b) & d) A cultural resource survey and testing program was conducted for the subject propertyz. The survey and testing found that no resources occur on the site. The report further finds that it is possible that buried artifacts could be encountered during the construction process. In order to mitigate this potential impact, the following mitigation measure shall be implemented: 1. An archaeological monitor shall be on site during all earth moving activities. The archaeologist shall be empowered to stop or redirect grading activities if resources are uncovered. The archaeologist shall also be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site. V) c) A paleontologic survey was performed at the proposed site'. The survey found that fossilized mollusks occur on the site, and that a Phase II surface collection was necessary, and that a paleontologic monitor should be present during earth moving activities. In order to mitigate the potential impacts associated with paleontological resources, the following mitigation measures shall be implemented: 1. A Phase II paleontologic resource survey shall be completed on the site prior to the issuance of any grading permit. 2. A paleontologic monitor shall be on site during all earth moving activities. The paleontologist shall be empowered to stop or redirect grading activities if resources are uncovered. The paleontologist shall also be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site. 2 Historical/Archaeological Resources Survey, prepared by CRM Tech, April 2002 and August 2002. 34 3 Letter dated August 2. 2002 by CRM Tech. PAGreg T\StoneCrEAAdd.wpd 3 VI. a) i), ii) iii) & iv) The proposed project lies in a Zone III groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. In order to mitigate and protect from this hazard, the City has adopted the Uniform Building Code, and the associated construction requirements for seismic zones. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans (please see below). This requirement will ensure that impacts from ground failure are reduced to a less than significant level. The project site is not located adjacent to a hillside, and will not be subject to landslides. A Phase I Environmental Assessment prepared by Earth Systems Southwest for the property found that the water table is located approximately 126 feet below the surface. Since liquefaction occurs when water is 50 feet or less below the surface, the site will not be subject to liquefaction. VI. b) The site is located in a moderate blowsand hazard area. The soils on the proposed site are loose silty sand. Sandy soils must be properly compacted prior to construction to assure long-term stability. The City's standards for site preparation shall be adhered to, as required by the City Engineer. In order to reduce the impacts of unstable soils on the proposed site, the following mitigation measure shall be implemented: 1 . Prior to issuance of a grading permit for any structure on the proposed site, the applicant shall submit, for review and approval by the City Engineer, a detailed, site specific soil study, which shall include recommendations designed for the specific structure(s) being constructed. VI. c)-e) The soils on the site are not expansive, and support the development proposed. The soils on the site may be subject to caving during excavation, but this potential impact will be mitigated by the geologist in the above -required geotechnical analysis. The potential impacts associated with geology are less than significant. V11. a)-h) Residential land uses will not generate any unregulated hazardous material. The City's solid waste provider has programs available for household hazardous waste. The site is not located within an airport land use plan. The site is not located within a wildfire area. Emergency response will be implemented in accordance with the City's Emergency Response Plan, in cooperation with the County of Riverside. P:\Greg T\StoneCrEAAdd.wpd 4 346 l_ 4 VIII. a) & c) The proposed project will be required to retain the 100 year, 24 hour storm on - site. The tentative tract map proposes a series of retention basins which will act as open space between the residential lots. The percolation of water through soil serves to clean the water. Should additional techniques be required to clean the soil, the City has standards in place for the installation and maintenance of these facilities. This requirement will reduce the potential for violation of a water quality standard to a less than significant level. VIII. b) All development adds to demand for groundwater. Domestic water is provided by the Coachella Valley Water District, which extracts groundwater from a number of wells in the Lower Thermal sub -basin. The project will be required to retain storm flows on -site, which will encourage percolation of storm water into the ground. The project proponent will be required to implement the City's standards for water conserving plumbing fixtures. Finally, the proposed project will be required to meet the requirements of the City's water -conserving landscaping ordinance, which requires that projects demonstrate that landscaping plans are water -efficient. These mitigation measures will reduce potential impacts to a less than significant level. VIII. c►-e) The proposed project, through the construction of streets, homes, patios and driveways, will create impermeable surfaces, which will change drainage patterns in a rain event. Retention basins have been designed for the center of the site. The basins will not significantly alter the topography of the site. The profile of these basins will be regulated by the City Engineer to ensure compliance with City standards. The site's drainage plan will be reviewed and approved by the City Engineer prior to the issuance of grading permits. This will ensure that impacts to the City's flood control system are reduced to a less than significant level. VIII. f) & g) The homes being proposed for the tract map will not be located in a flood zone. There will be no impact. IX. a)-c) The project is consistent with the General Plan and Zoning designations for the project site. The project site is surrounded on three sides by existing development or projects under construction. No impacts to land use and planning will result from construction of 76 single family homes. X.a) & b) The project site occurs outside the MRZ-2 Zone, and is not expected to contain 347 P:\Greg T\StoneCrEAAdd.wpd 5 l resources. XI. a) & c) A noise impact analysis was prepared for the proposed project'. The study found that at General Plan buildout, the noise level at the site will be 61.5 dBA CNEL (at the closest pad to Avenue 58). This level of noise is well within the City's General Plan noise standard for sensitive receptors of 65 dBA CNEL. Noise levels will be higher during construction on the project site. Since phasing of the site may occur, and some homes may be occupied when others are being constructed, the following mitigation measures shall be implemented. 1. All construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. 2. On -site generators, or other stationary equipment, shall be located as far away from existing residential units, whether on or off site, as possible. 3. All internal combustion equipment operating within 500 feet of any occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. XI. d) & e) The project site is not within the vicinity of an airport or airstrip. XII. a)-c) The proposed project will be constructed on currently vacant land, and will provide 76 single family residences. The maximum additional population likely to be generated by the project is 200 persons. The site will not displace any existing housing or people. No impacts to population and housing are expected. XIII. a) Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will help offset the costs of added police and fire services. All homes within the proposed project boundary will be required to pay the state -mandated school fees to mitigate potential impacts to schools. To offset the potential impacts on City traffic systems, the project proponent will be required to participate in the City's Impact Fee Program. 4 Noise Impact Analysis, Penardi and Associates, July 2002, P:\Greg T\StoneCrEAAdd.wpd 6 0 • Site development is not expected to have a significant impact on municipal services or facilities. XIV. a) & b) The buildout of the proposed project will increase the population, and therefore the need for recreation. The proposed tract map, however, includes retention basins which will serve as recreational areas for the residents. Altogether, 3.04 acres of retention area and recreation space will be available to residents of the project. In addition, the General Plan policies in place to ensure that standards for parkland acquisition are followed by the City as development occurs, will mitigate potential impacts to these facilities to a less than significant level. XV. a) & b) The proposed tract map will result in the construction of 76 homes on 29.3 acres. As stated previously, these homes could generate up to 727 daily trips. The maximum daily trips which could be generated by a project proposed on the site at the maximum General Plan density would result in 1,122 trips'. The project falls well within the parameters of the land use designation assigned to the property, and therefore well within the potential impacts associated with traffic on Avenue 58 analyzed in the General Plan EIR. That document found that Avenue 58 would operate at Level of Service B at General Plan Buildout. XV. c), d), e), f) & g) The project will not impact air patterns. The design of the project does not create any hazardous design features. Parking requirements for the homes are included in the Development Code, and will be applied when plans for homes are submitted. The map provides for two project access points, one on Avenue 58, and one through "Lot C". Alternative transportation in the form of trails and public transportation will be implemented based on General Plan policies and programs. XVI. a)-f) Utilities are available at the project site. The project developer will be required to pay connection fees for each of the utilities, which are designed to incorporate future needs and facilities. Future residents will pay service fees which also will contribute to future facilities. These fees will eliminate the potential impacts associated with utilities at the site. 341 5 Traffic Generation, 6th Edition. Institute of Traffic Engineers, for category 210, Single Family Homes, detached. y P:\Greg T\StoneCrEAAdd.wpd 7 M 00 0 M E-i N i N 0 O N W O N 'd O OZ U x w A U w d E�+ Q A Uz � Q AA ax �W ox UU U b cd U d a . cl)In a cpT ra U U cn a a U C/) b Cd b cq b O O O O Q �O �O O 00 U cn U U U U sy U U o En.� U U sy �c 0-4 zz W �4 o bo b bD to to U C� U U U U � r¢ p En N Cd W a 00 Lnul N b d ¢ o bEn Cd C/] cd U d a U n a 3 4° a� Cd a 3 0 i W E-� Q A a W ox UV y� b 4� C b V U b U @) �Fy-y+ cd qp 71 on > 0 E b�A 00 N � O l� a oz c G 0 0 U z y Ur-) UQ � o o z O 0-4 W CIO, SO ' o Sn d U t° U 0--d " a � cd yob d ° a A A W � W wU a,U OV OV b Y W N W N N y o a 'vn �D U a rn 0 U U U U a oz a oz z zz iM-yb W bMM U MMV W W W 3 z 0 z 0 En In r 0�� 00 0 3 V O U t� cd �n U —co a n 3 0 2 0 311 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 29.29 ± ACRES INTO 76 SINGLE FAMILY AND OTHER COMMON LOTS LOCATED ON THE NORTH SIDE OF AVENUE 58, APPROXIMATELY 0.5 MILES WEST OF MADISON STREET CASE: TENTATIVE TRACT MAP 30834, STONE CREEK RANCH APPLICANT: MADISON ESTATES, LLC WHEREAS, the City Council of the City of La Quinta, California did, on the 51" day of November, 2002, hold duly noticed Public Hearing to consider a request by Madison Estates, LLC to create 76 single family and other common lots on 29.29 ± vacant acres, located to the north of Avenue 58 and 2,640± feet west of Madison Street, in a Low Density Residential (RL) Zoning District, more particularly described as: Assessor's Parcel Nos.: 762-240-004, -005, -006, -009 and -010 (five parcels) SW 1 /4 OF THE SE 1 /4 OF SECTION 21, T6S, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 8t" day of October, 2002, hold duly noticed Public Hearing for TTM 30834, and on a 4-0 vote, adopted Resolution 2002-099, recommending approval, subject to findings and conditions; WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun newspaper on September 17, 2002, for the October 8, 2002 Planning Commission meeting and October 14, 2002, for the November 5, 2002 City Council meeting as prescribed by Section 13.12.100 (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners within 500 feet of the tract map site on September 6, 2002 and October 3, 2002. To date, one letter has been received from an adjacent property owner requesting assistance in the construction of a six-foot high wall on the Tract's west boundary; and WHEREAS, the La Quinta Community Development Department has completed Environmental Assessment 2002-457. Based upon this Assessment, the project will not have a significant adverse effect on the environment; therefore, a Mitigated Negative Declaration is recommended. A Notice of Intent to Adopt a Mitigated Negative Declaration was mailed to the Riverside County Clerk's office on September 5, 2002, as required by Section 15072 of the California Environmental Quality Act (CEQA) statutes; and 35� L; j City Council Resolution No. 2002-_ Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 2 WHEREAS, the City's Historic Preservation Commission reviewed the applicant's Paleontological and Cultural Resources Assessments on August 15, 2002, determining site monitoring and additional site research was required pursuant to adoption of Minute Motions 2002-018 through 2002-022 by unanimous votes; and WHEREAS, on October 2, 2002, the City's Architecture and Landscape Review Committee approved the applicant's conceptual landscape plan on a 3-0 vote by adoption of Minute Motion 2002-040, subject to conditions being met during plan check; and WHEREAS, on August 5, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and WHEREAS, at the Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make the following Mandatory Findings for approval of said Map: Finding A - Consistency with General Plan, Zoning Code and any applicable Specific Plans. The property is designated Low Density Residential (LDR). The Land Use Element of the General Plan encourages differing residential developments throughout the City. This project is consistent with the goals, policies and intent of the La Quinta General Plan insofar as the creation of residential lots (2.59 dwelling units per acre) will provide another type of housing market for La Quinta residents while not exceeding the City's maximum density of four units per acre. Conditions are recommended requiring on - and off -site improvements based on the City's General Plan Circulation Element provisions. The property is designated Low Density Residential (RL) and is consistent with the City's General Plan Land Use Element. The developer is proposing lots of 10,003 sq. ft. and larger which exceeds the City's minimum size of 7,200 square feet. No houses are proposed for the project under this application. However, lots are big enough to support building detached housing units that are a minimum size of 1,400 square feet excluding garage parking areas. All plans for future single family homes shall be consistent with the provisions of the Zoning Code in effect at the time building permits are acquired. The development of the project, as conditioned, will be compatible with the surrounding area. 353 City Council Resolution No. 2002-_ Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 3 Finding B - Site Design and Improvements Infrastructure improvements to serve this project are located in the immediate area and will be extended based on the recommended Conditions of Approval. The private streets will provide access to each single family lot in compliance with City requirements, as prepared. Tract access is from Avenue 58 and Street Lot "C", ensuring convenient travel methods for residents and emergency vehicles. Improvements on Avenue 58 will be guaranteed as required by the City's General Plan Circulation Element at the time the final map is considered pursuant to Section 13.20.100 of the Subdivision Ordinance. Provisions shall be made to the map's design to allow the project to be gated in the future through vehicle stacking and turnaround areas. The subdivision layout is consistent with the Land Use Vision Statement in the City's General Plan, which focuses on the facilitation and integration of development, through desirable character and sensitive design residential neighborhoods to enhance the existing high quality of life. Findings C through E - Compliance with the California Environmental Qaulity Act Various environmental studies were prepared for this project, and after careful evaluations, the Historic Preservation Commission and various City Departments have determined that the proposed Map could not have a significant adverse impact on the environment provided that recommended mitigation is required pursuant to Environmental Assessment 2002-457. Finding F - Public Health Concerns The design of the proposed subdivision map and related improvements are not likely to cause serious public health problems, in that responsible agencies have reviewed the project for these issues with no significant concerns identified. The health, safety and welfare of current and future residents can be assured based on the recommended conditions, which serve to implement mitigation measures for the project. The Fire Department has evaluated the street layout and finds no problems with the design parameters. Site improvements comply with City requirements, provided on -site water retention is handled in common basins. Dust control measures shall be required during any further on -site construction work as required by Chapter 6.16 of the Municipal Code. The site is physically suitable for the proposed land division in that no obstacles exist to constrain development opportunities. Site grading is also consistent with other surrounding developed and vacant parcels. 354i City Council Resolution No. 2002-_ Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 4 That under the City's policy for parks and recreation development, found in the City's General Plan, the City's goal is to provide three (3) acres of park land per 1,000 residents. This project will provide payment to the City for usable open space outside the Tract's boundary which is allowed pursuant Chapter 13.48 of the Subdivision Ordinance. Finding G - Site Design (Public Easements) Public easements will be retained and required in order to construct any houses on the proposed lots, ensuring adequate facilities for future homeowners in compliance with Section 13.24.100 of the Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1 . That the above recitations are true and correct and constitute the findings of said City Council in this case; 2. That it does hereby certify Environmental Assessment 2002-457 in that no significant effects on the environment were identified, provided mitigation measures are met; and 3. That it does hereby approve Tentative Tract Map 30834 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 5th day of November, 2002, by the following vote, to wit: AYES: NOTES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California City Council Resolution No. 2002-_ Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 5 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 35n CITY COUNCIL RESOLUTION NO. 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30834, STONE CREEK RANCH MADISON ESTATES, LLC NOVEMBER 5, 2002 GENERAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 357 t �� City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 2 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on -site or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs shall be approved by the City Engineer prior to any on -site or off -site grading, pursuant to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 5. The tentative map shall expire on November 5, 2004, unless an extension is granted per Section 13.12.150 of the Subdivision Ordinance. 358 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 3 PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The current General Plan identifies Avenue 58 as a secondary arterial that requires 88' of right of way. The applicant may show a 6-foot wide street vacation along Avenue 58 that reduces the right-of-way width from 50' to 44'. 8. The proposed vacation of the existing right-of-way will diminish the access rights to the properties located north of the tract boundary. The recordation of the tract map is subject to the Applicant providing an alternate right-of-way or access easement, to those properties, or notarized letters of consent from the affected property owners. 9. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Property line shall be placed at the back of curb similar to the lay out shown on the rough grading plan and the typical street section shown in the approved tentative map. Use of smooth curves instead of angular lines at property lines is recommended. 1) Streets "A" and "B" (Residential Street) The right of way width is 36 feet wide to accommodate two travel lanes with a width not less than 32 feet, with on -street parking restricted to one side, provided that there is an adequate off-street parking for residents and visitors and the Applicant makes provisions for ongoing enforcement of the restrictions. 35� City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 4 2) Street "C" (Country Lane) - Coral Mountain Court The right of way width shall be 50 feet wide. B. CULS DE SAC The cul de sac shall be according to the tentative map with a 38-foot curb radius or larger at the bulb, using a smooth curve instead of angular lines. C. Emergency access with a 20 foot width or larger shall tie into the interior street with a dust pan approach and gates installed at the west end of the walled corridor. 11 . Right-of-way geometry for standard knuckles and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 12. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall create perimeter landscaping setbacks along all public right-of- ways as follows: A. Avenue 58 (Secondary Arterial): The General Plan setback requirement is 10 feet, but the Applicant may provide a wider setback if desired. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, sites dedicated for utility purposes. 360 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 5 Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 15. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 16. Direct vehicular access to Avenue 58 from lots with frontages along Avenue 58 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 17. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 18. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 19. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 361 1 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 6 20. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 21. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. Perimeter Landscape Plan: 1 " = 20' C. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical D. On -Site Rough Grading Plan: 1 " = 40' Horizontal E. On -Site Precise Grading Plan: 1 " = 30' Horizontal F. Street parking Plan 1 " = 100' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Street Parking" plan shall include appropriate signage to implement the "No Parking" concept, or alternatively an on -street parking policy shall be included in the CC & R's subject to City Engineer's Approval. The parking plan or CC & R's shall be submitted concurrently with the Street Improvement Plans. "Rough Grading" plans shall normally include perimeter walls with Top of Wall & Top of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 36� l� City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 7 In addition to the normal set of improvement plans, a "Site Development" plan and a "Site Utility" plan are required to be submitted for approval by the Building Official and the City Engineer. 22. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 23. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 24. Prior to the conditional approval of any Final Map, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 25. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 26. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 30 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 8 27. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 28. When improvements are to be secured through a SIA, and prior to any conditional approval of the Final Map by the City Council, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 29. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 9 inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 30. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 31. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. D. SWPPP and BMP plan All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a Soils Engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 32. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 33. Grading within perimeter setback and parkway areas shall have undulating terrain and shall conform to LQMC 9.60.240(F). The maximum slope shall not exceed 4:1 anywhere in the landscape setback area, and shall not exceed 8:1 in the first 6 feet adjacent to the curb in the right of way. �r 7 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 10 34. Building pad elevations of perimeter lots shall not differ by more than one foot from the building pads in adjacent developments. 35. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common street frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 36. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 37. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 38. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the back slope (ie the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) feet of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall 9 i City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 11 be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. DRAINAGE "Stormwater handling shall conform with the approved hydrology and drainage report for Stone Creek Ranch. Nuisance water shall be disposed of in an approved manner." 39. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 40. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 41. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 42. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 43. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 44. For on -site common retention basins, retention depth shall be designed according to Engineering Bulletin 97-03, and side slopes shall not exceed 3:1 . For retention basins on individual lots, retention depth shall not exceed two feet. 45. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The 367 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 12 perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 46. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 47. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 48. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 49. When an applicant proposes discharge of storm water directly, or indirectly, into the Coachella Valley Stormwater Channel, the applicant will indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to the issuance of any grading, construction or building permit, and shall be binding on all heirs, executors, administrators, assigned, and successors in interest in the land within this tentative parcel map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the final development CC&R's for meeting these potential obligations. UTILITIES 50. The applicant shall comply with the provisions of Section 1 3.24.1 10 (Utilities), LQMC. 51. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 368., k J City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 13 52. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 53. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 54. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 55. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street sweeping operations. If a wedge or rolled curb design is approved, the lip at the flow line shall be near vertical with a 1 /8" batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final inspection of permanent building(s) on the lot. 56. The applicant shall construct the following street improvements to conform with the General Plan street type noted in parentheses. A. OFF -SITE STREETS 1) Avenue 58 - Secondary Arterial; 88' R/W Widen the north side of the street along all frontage adjacent to the Tentative Tract Map boundary. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, qc:I City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 14 traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: The pavement/restoration improvement work located more than 20 feet from the outer curb face (i.e., in the arterial core) is eligible for reimbursement from the City's Development Impact fee fund in accordance with policies established for that program. (a) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curbline that touch the back of curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. B. PRIVATE STREETS 1) Streets "A" and "B" Construct 32-foot wide travel width as shown on the tentative map measured from gutter flow line to gutter flow line, provided parking is restricted to one side and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. 2) Street "C" (Country lane) - Coral Mountain Court Construct 28-foot wide road bed as shown on the tentative map consisting of 20 feet of pavement and a 4-foot shoulder on both sides of the street. On -street parking shall be prohibited and the Applicant shall make provisions for perpetual enforcement of the restrictions. t City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 15 C. CULS DE SAC Shall be constructed according to the tentative map with not less than 38- foot curb radius at the bulb using a smooth curve instead of angular lines similar to the layout shown on the rough grading plan. D. Curve radii for curbs at all street intersections shall not be less than 25 feet unless otherwise approved by the City Engineer at unique locations where special consideration is appropriate. E. Emergency access Emergency access with a 20-foot width or larger shall tie into interior streets with a dust pan approach and gates installed at the west end of the walled corridor. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 57. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.50" c.a.b. Secondary Arterial 4.0" a.c./6.00" c.a.b or the approved equivalents of alternate materials. 58. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Avenue 58): Full turn movement is allowed. 59. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 371 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 16 60. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 61. Standard knuckles and corner cut -backs shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 62. The applicant shall extend improvements beyond the subdivision boundaries and to ensure they safely integrate with existing improvements. CONSTRUCTION 63. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 64. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 65. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas pursuant to the September 19 and 27, 2002 submittals, unless otherwise noted herein. The developer and subsequent property owner(s) shall continuously maintain all required landscaping in a healthy and viable condition as required by Section 9.60.240 (E3) of the Zoning Ordinance. 66. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. Additionally, side slope of the retention basins shall be planted with groundcover that is maintenance free. 3'7 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 17 The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. Compliance with the requirements of Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code is required. NOTE: Plans are not approved for construction until signed by the City Engineer. 67. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18-inches of curbs along public streets. 68. Trees shall be staked with lodge poles to protect against damage from gusting winds. 69. Prior to building permit issuance, a front yard landscape plan shall be prepared for each homesite to include a minimum of two shade trees (15 gallon with 0.75 caliper), five ten-gallon shrubs, and groundcover. No more than 50% of the front yard area shall be devoted to lawn. 70. Parkway shade trees shall be delivered to the site in 24" or larger boxes with minimum 1 .25-inch calipers. Trees shall be a minimum height of ten feet once installed. Parkway palm trees shall have a minimum brown trunk height of eight feet. Existing site vegetation on the project's perimeter shall be retained in place, unless noted otherwise on the grading plan. Any mature trees that are relocated during construction shall be evaluated by a licensed arborist prior to replanting. 71. Pedestrian walkways within on -site retention basins shall be concrete and/or another ADA compliance hardscape material. QUALITY ASSURANCE 72. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 73. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with .,0"1 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 18 which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 74. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 75. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 76. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 77. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 78. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 79. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 374 � r� City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 19 80. The developer shall pay school mitigation fees to the Coachella Valley Unified School District based on their requirements. Fees shall be paid prior to building permit issuance by the City. 81. The Community Development Director shall cause to be filed with the County Clerk a "Notice of Determination" pursuant to CEQA Guideline § 15075(a) once reviewed by the City Council. 82. The applicant shall comply with the provisions of Section 13.48 (Park Dedications), LQMC. FIRE DEPARTMENT Conditions are subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve 0 2) months. Final conditions will be addressed when plans are reviewed. A plan check fee must be paid to the Fire Department at the time construction plans are submitted. All questions regarding the meaning of the Fire Department conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. 83. For residential areas, approved standard fire hydrants, located at each street intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 1,000 g.p.m. for a 2- hour duration at 20 psi. For any building with public access (e.g., recreation halls, clubhouses, gatehouse, maintenance and/or commercial buildings), Super fire hydrants are to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travel ways around the exterior of the building. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 psi. 84. Blue dot retro-reflectors shall be placed in the street 8-inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 85. Buildings that are 5,000 square feet and larger, other than single family houses, shall be fully sprinkled (NFPA 13 Standard). If required, sprinkler plans will need to be submitted to the Fire Department. Area separation walls may not be used to reduce the need for sprinklers. 375, City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 20 86. Any turnaround requires a minimum 38-foot turning radius. 87. The minimum dimension for access roads is 20 feet clear and unobstructed width and a minimum clearance of 13'-6" in height. 88. Any gate providing access from a road to a driveway shall be located at least 35'-0" setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 89. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Automatic gates shall be provided with backup power. A separate pedestrian access gate is also required. 90. Roadways may not exceed 1,320 feet without secondary access. This access may be restricted to emergency vehicles only, however, public egress must be unrestricted. 91. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 92. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 93. A display board may be required for the project, contact the Fire Department for details. MISCELLANEOUS 94. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 95. All mitigation measures included in Environmental Assessment 2002-457 are hereby included in this approval. -)' 6 A City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 21 96. Design guidelines for housing product shall be reviewed and approved by the Planning Commission per Section 9.60.330 (Tract Development) or Section 9.60.340 (Custom Homes) of the Zoning Ordinance. Prior to building permit issuance, all required RL Zoning District requirements shall be met. 97. A permit from the Community Development Department is required for any temporary or permanent tract signs. Uplighted tract ID signs are allowed subject to the provisions of Chapter 9.160 of the Zoning Ordinance. 98. Parkway walls shall be decorative as defined on the concept landscape plan, including the use of 30-inch wide pilasters at each intersecting property line. Perimeter tract walls shall be constructed before the 10" house is ready to be occupied. Access gates for the project shall be approved by the Community Development Department before installation. 99. The developer shall share in the construction costs, up to and not exceeding 10%, to build a six-foot high masonry wall on the west side of the development with KSL Desert Resorts to complete the obligations addressed in Plot Plan 89- 424 and Specific Plan 83-002 (PGA West). 100. The Community Development and Public Works Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. 101. Prior to submitted the Final Map for plan check consideration, the following corrections and/or information shall be provided: A. Two copies of the draft Covenants, Conditions and Restrictions (CC&R's). The City Attorney shall approve the document prior to approval of the final map by the City Council. 377 City Council Resolution No. 2002-_ Conditions of Approval Tentative Tract Map 30834, Madison Estates, LLC Adopted: November 5, 2002 Page 22 B. A minimum of three street names shall be submitted for each private street shown on the Map exhibit. A list of the names in ranking order shall be submitted to the Community Development Department for approval. Attachment 1 1� PC,A WestL152lb1� .03 1300 L A PM 1 eao.oe RI 4 North ,0.03 G TRA 020-060 T 130.04 330.03 0707-040 ;�" Isles TRA 020-0.73 PAR 7 PAR 2 u 0 o O n 4.45 AC GR 4.65 AC GR 4253 AC NT 4.54 AC UT as (ski mU N N 11 12 9 78 AC 13 9 78 AC 14 19 55 .02 330.0 9. 8 AC 23 XC. 2;v i t; PARS <I to PAR MR 4� 5ACG 5ACGRZ111111.5 NT I 14.61AC 33o.m 1 .Ol PM 19R7 330.01 9 �w�• • _ _ems ` ��Y C/YVL f Avenue 5 80 . �66 Can: TTM 30834, Stone Creek Ranch 07 ASSESSOR'S MAP BK762 PG.24 I Riverside County, Colif. .ill I Special note: Kirk Court has been renamed Coral Mtn. Court 379 e�nr;�oy�2Hilo Nhmoo ZOE e - 130 �L(� U6 I "Ou Attachment 2 L- INN x ilk It a� a �8 ! its I Attachment 3 Planning Commission Minutes October 8, 2002 1 . Chairman Butler opened the public hearing and asked for t e staff report. Principal Planner Stan Sawa presented the i ormation contained in the staff report, a copy of which is n file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Cor'"ission. Mr. Chris Bergh, representing the applicant, stated h94vas available to answer any questions. 3. There being no questionsXi6f the applicant and no other public comment, Chairman But1'er closed the public participation portion of the hearing and,/opened the matter up for Commission discussion. 4. It was moved and seconded by Commissioners Kirk/Tyler to adopt 11 Planning -'Commission Resolution 2002-099, recommending approval of Tentative Tract Map 29878 First Time Extension, subject to the findings and conditions as recommended. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. _7 D. Environmental Assessment 2002-457 and Tentative Tract Map 30834; a request of Madison Estates, LLC, for consideration of a request to subdivide approximately 29.29 acres into 76 single family and other common lots with private streets located on the north side of Avenue 58, west of Madison Street and south and east of Hermitage. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked about the note on the map that retention basins would be on individual lots. City Engineer Tim Jonasson stated this note would be deleted and Lots D1 and D2 would be the retention basins. Commissioner Tyler asked if the secondary access was an emergency access. Staff stated that was correct. Commissioner Tyler asked for clarification on the conditions added by the Architecture and Landscaping Review G:\WPDOCS\PC Minutes\ 1 0-8-02.wpd 9 i, Planning Commission Minutes October 8, 2002 Commission (ALRC) recommendation as they were not reflected in the minutes of the meeting. Staff noted they were recommended in the staff report and the ALRC approved staff's recommendations. Commissioner Tyler questioned whose responsibility it was to build the wall and questioned Item XVll.d. of the Environmental Checklist and Condition #87 of the tract map. 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Tom Beaty, partner in Madison Estates, LLC, stated that regarding the letter from KSL requesting they participate in the cost of the wall on the west side, this was a condition placed on their maintenance facility. They do not object to participation, but not at 50% and they need to have discussions with KSL regarding the landscaping and debris due to the landscaping and the driveway relocation. These items need to be addressed and they would agree with a 10% participation. In regard to Condition #87, he would like clarification as well, or deletion of the condition. 4. Chairman Butler asked what the area was on the plan noted for outside dining; is this a restaurant. Mr. Beaty stated it is an outdoor park for the residents. 5. Commissioner Butler complimented the applicant on the site plan. He asked about the question raised by the ALRC regarding individual access for each lot to the open space area. Mr. Beaty stated they did not want anything to clutter up the area and created specific access points for the residents to enter. Commissioner Tyler asked if individual lots would be prohibited from constructing individual block walls. Mr. Beaty stated this would be controlled under the CC&R's. They are reviewing alternatives for fences around swimming pools. 6. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. Commissioner Robbins stated the vicinity map should be revised to reflect the current/correct streets. G:\WPDOCS\PC Minutes\10-8-02.wpd 10 Q 4 (/ t• 1 Planning Commission Minutes October 8, 2002 8. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2002-097 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-457, subject to the findings as amended. A. Item XVll.d in the Checklist corrected to show Less than Significant impact. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 9. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-098, recommending approval of Tentative Tract Map 30834, subject to the findings and conditions as amended: a. Condition #21 : delete last two paragraphs. b. Condition #87: deleted C. Condition #100: changed to 10% participation ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. E. tentative Tract Map 29963 Revised; a request of Dr. Bruce Baumann for con ideration of a request to relocate the access street serving a four -lot single amily subdivision on approximately 9.29 acres located at the northern ost terminus of Coral Mountain Court and west of Madison Street. 1. Chairman tier opened the public hearing and asked for the staff report. Princ al Planner Stan Sawa presented the information contained in the taff report, a copy of which is on file in the Community Develop ent Department. 2. There being no questions f staff, Chairman Butler asked if the applicant would like to address toe Commission. Mr. Dave Turner, Coachella Valley Engineers, sta d he was available for any questions. 381 G:\WPDOCS\PC Minutes\10-8-02.wpd 11 1 Attachment 4 Architectural & Landscape Review Committee Minutes October 2, 2002 6. Commissioner Thorns sug9P,ted the area be increased to bring the walkway out to the str t and suggested some changes to the landscaping to bring t river rock to the corner. He furthers ted his concerns that ose traveling east could potentiall ave a visibility proble . He suggested closing off the so ern -most access point d allowing only one way in and ouV Staff noted this was a estion for Public Works. Mr. Prest ted that having two acce points is always better. 7. Ther 'being no further discussion, it wa moved and seconded by Cmittee Members Cunningham/Bo itt to adopt Minute Motion 2002-039 recommending approv of Village Use Permit 2002- `` 015, subject to the conditions amended. A. Texas Ranger and een Cloud shrubs be increased in size to five gallons. B. Contouring alo g the streetscape needs to be conti ance with riverbe extended to the street intersection. C. Redesign a pedestrian entrance to create courtyard affect o the north side of the building. D. The Oplicant is to consider the possibilit of a one way in and'out access point for the parking to . Unanimously approved. B. Tentative Tract Map 30834; a request of Madison Estates, LLC for review of landscape plans for a 76 lot single family development on 29 acres located on the north side of Avenue 58 and west of Madison Street. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department and introduced Mr. Ron Gregory, landscape architect for the project, who gave a presentation on the request and introduced Matt Summitt, Project Designer for the project. 2. Committee Member Thorns asked if the individual lots have access out to the common area. Mr. Gregory stated not at this point. Committee Member Thoms asked the height of the walls inside the retention basin. Mr. Gregory stated 4-5 feet. 394 G:\WPDOCS\ARLC\10-2-02.wpd 3 1. '. Architectural & Landscape Review Committee Minutes October 2, 2002 3. Committee Member Bobbitt stated the lower the wall the better to not give a confined feeling. Also, he asked if there are controls as to the height of the walls, or CC&Rs that delineate what they can and cannot do. Mr. Gregory stated yes, the future owners would be restricted in development of any on -lot walls or fences. 4. Committee Member Cunningham stated that if the developer sets the limits/design for the walls it can reduce the number of issues that can come up with property owners. He asked if it was more costly to design the streets with the tree wells than giving more yard. Mr. Gregory stated it is more expensive, but the developers wanted it. 5. Committee Member Bobbitt asked if there was a reason why there was no access from the other areas into the retention basin areas. Mr. Summitt stated it was an issue with grading. Committee Member Bobbitt asked the height of the walls next to the common area. Mr. Gregory stated it would be handled with the design of the house, but the developer would prefer to have no privacy walls between the houses. Although fencing will be needed for pool access. 6. There being no further discussion, it was moved and seconded by Committee Member Cunningham/Bobbitt to adopt Minute Motion 2002-040 recommending approval of Tentative Tract Map 30834, as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on November 6, 2002. This meeting was adjourned at 1 1:12 a.m. on October 2, 2002. Respectfully submitted, BETTY J. SAWYER, Executive Secretary City of La Quinta, California 385 K G:\WPDOCSWRLC\l 0-2-02.wpd 4 9 0 Desert Resorts, Inc. 0 September 23, 2002 Attachment 5 L�'�D City of La Quinta Attention: Jerry Herman — Community Development Director P.O. Box 1504 La Quinta, CA 92253 RE: Golf Course Maintenance Building at 80-202 Avenue 58 (Plot Plan 89-424) Dear Mr. Herman: Thank you for your letter of September 5, 2002 concerning the required wall on the easterly side of the above referenced building. KSL is aware that the wall needs to be built and is in the process of creating plans for submittal to the City of La Quinta for approval. Due to the eminent development of the parcel to the east of our building, KSL would like to cooperate with the owner concerning the design of the wall so it will be mutually agreeable to both parties. Since this wall will mutually benefit both parties, we believe that is it fair and reasonable that the owner of the adjoining parcel share in the cost of the wall. Please include a requirement for their subdivision conditions of approval, a sharing of the cost for this common wall. If you have questions, or need additional information, please contact me at 760.564.7164, or via e-mail at bdodds cr,kslmail.com. Very truly yours, 1 William J. Dodds WJD/ls cc: Joey Garon Noii;_- %soc . M10.5. v stir : 50-905 Avenida Bermudas • La Quinta, CA 92253 • (760) 564-8000 • Fax (760) 564-8091 3 9 Tit!t 4 4Q" COUNCIL/RDA MEETING DATE: November 5, 2002 ITEM TITLE: Public Hearing on Tentative Tract Map 29963 Revised, a Request to Change the Location of the Access Street Serving a Four Lot Single Family Subdivision on 9.29 ± Acres Located West of Madison Street and North of Avenue 58 Applicant: Dr. Bruce Baumann RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: o Adopt a Resolution of the City Council approving access design changes for Tentative Tract Map 29963 Revised, subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Property History The 9.29 acre site, consisting of two parcels, is vacant and fronts onto the northerly terminus of Coral Mountain Court, an unimproved 50 foot wide cul-de-sac street that takes access from Avenue 58. These parcels, and two other parcels to the south, were created under Parcel Map 8834 in 1980, and are generally located approximately 0.5 miles west of Madison Street. Dense vegetation exists on portions of the site and a six-foot high wall separates this site from PGA West properties to the north. Avenue 58, a public street, is improved with two travel lanes, but lacks curb and sidewalk improvements. On February 5, 2002, the City Council, on a 3-0 vote, certified a Mitigated Negative Declaration (EA 2001-415) and approved TTM 29963 (Attachments 1 and 2) creating 387 four estate single family lots that exceed two acres in size fronting onto an extension of Coral Mountain Court under Resolution 2002-1 1 and Resolution 2002-12. Project Request The property owners are requesting changes to the design of the four -lot subdivision to accommodate a 76-lot single family subdivision to the south and west covering five parcels, or 29.29 acres, known as the Stone Creek Ranch development. Under the change, Coral Mountain Court will be relocated 300 feet east of its present location. Shifting the street to the outside boundary of Tentative Tract Map 30834 permits direct access to the southeast corner of Tentative Tract Map 29963, and curving the road to the west allows a connection to the original cul-de-sac street (Attachment 3). Other than an access location change, no other substantial map design changes are being requested by the applicant. Planning Commission Review On October 8, 2002, the Planning Commission, on a 4-0 vote, adopted Resolution 2002-100, recommending to the City Council approval of the map access changes, subject to findings and conditions (Attachment 4). Public Notice This project was advertised in the Desert Sun newspaper on October 22, 2002, and mailed to all property owners within 500 feet of the site on October 3, 2002, by the Community Development Department. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. Agency Comments A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Conclusion The smallest single family lot in the development is Lot 4 at 1.91 acres. Findings to approve this request pursuant to Section 13.12.130 of the Subdivision Ordinance can be made and are contained in the attached Resolution. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolution. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving access design changes for Tentative Tract Map 29963 Revised, subject to findings and conditions; or 2. Do not approve the above Resolution; or 3. Provide staff with alternative direction. Respectfully submitted, n, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Approved TTM 29963 Exhibit 2. February 3, 2002 City Council Minutes (Excerpt) 3. Revised TTM Exhibit 4. October 8, 2002 Planning Commission Minutes (Excerpt) 389 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING STREET ACCESS CHANGES FOR A FOUR -LOT SINGLE FAMILY SUBDIVISION ON 9.29 ± ACRES LOCATED AT THE NORTHERNMOST TERMINUS OF CORAL MOUNTAIN COURT, APPROXIMATELY 665 FEET NORTH OF AVENUE 58 AND SOUTH OF HERMITAGE CASE: TENTATIVE TRACT MAP 29963 - REVISED APPLICANT: DR. BRUCE BAUMANN WHEREAS, the City Council of the City of La Quinta, California did, on the 5t" day of November, 2002, hold a duly noticed Public Hearing to consider a request by Dr. Bruce Baumann to revise the location of the street serving a four -lot single family subdivision on 9.29 acres located at the northerly terminus of Coral Mountain Court (formerly Kirk Court) in a Low Density Residential (RL) Zoning District, more particularly described as: Parcels 1 & 2 of Parcel Map 8843, including portions of Kirk Court; APN: 762-240-007 and -008 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 8tn day of October, 2002, hold a duly noticed Public Hearing to consider a request by the Baumann Family to revise Tentative Tract Map 29963, and on a 4-0 vote, adopted Resolution 2002-100 recommending to the City Council approval, subject to conditions; and WHEREAS, on August 20, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun newspaper on October 22, 2002 as prescribed by Section 13.12.100 (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners within 500 feet of the tract map site on September 6, 2002 for the Planning Commission meeting and October 3, 2002 for the City Council meeting; and WHEREAS, at the Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said City Council did make the following Mandatory Findings to approve said revised Map: 390 City Council Resolution 2002-_ Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 2 Finding A - Consistency with General Plan, Zoning Code and any applicable Specific Plan. The property is designated Low Density Residential (LDR). The Land Use Element of the General Plan encourages differing residential developments throughout the City. This project is consistent with the goals, policies and intent of the La Quinta General Plan insofar as the creation of estate residential lots (0.43 dwelling units per acre) will provide another type of housing market for La Quinta residents while not exceeding the City's maximum density of four units per acre. Conditions are recommended requiring two lanes of paving from the site to Avenue 58 along the east boundary of Tentative Tract Map 30834. The property is designated Low Density Residential (RL) and is consistent with the City's General Plan Land Use Element. The estate lots exceed the City's minimum of 7,200 square feet. No houses are proposed for the project under this application. All plans for future single family homes shall be consistent with the provisions of the Zoning Code in effect at the time building permits are acquired. The development of the project, as conditioned, will be compatible with the surrounding area. Finding B - Site Design and Improvements Infrastructure improvements to serve this project are located in the immediate area and will be extended based on the recommended Conditions of Approval. Under the revised map, site access has been shifted 300 feet east to allow development of Tentative Tract Map 30834. Findings C through E - Compliance with the California Environmental Qaulity Act A Mitigated Negative Declaration (Environmental Assessment 2001-415) was certified by the City Council on February 5, 2002, for Tentative Tract Map 29963 under Resolution 2002-1 1, and posted with the Riverside County Clerk's Office from March 5, 2002 to April 5, 2002 pursuant to Public Resources Code § 21152. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code § 21166. Finding F - Public Health Concerns The design of the proposed subdivision map and related improvements are not likely to cause serious public health problems, in that responsible agencies have reviewed 91 City Council Resolution 2002-_ Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 3 the project for these issues with no significant concerns identified. The health, safety and welfare of current and future residents can be assured based on the recommended conditions, which serve to implement mitigation measures for the project. Site improvements comply with City requirements, provided on -site water retention is handled on the private lots, or a common basin. Dust control measures shall be required during any further on -site construction work as required by Chapter 6.16 of the Municipal Code. The site is physically suitable for the proposed land division, as the area is flat and without physical constraints, and the Map is consistent with other surrounding parcels. Finding G - Site Design (Public Easements) Public easements will be retained and required in order to construct any houses on the proposed lots, ensuring adequate facilities for future homeowners in compliance with Section 13.24.100 of the Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1 . That the above recitations are true and correct and constitute the findings of said City Council in this case; and 2. That it does hereby approve the above -described revisions to Tentative Tract Map 29963 for the reasons set forth in this Resolution, subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 5th day of November, 2002, by the following vote, to wit: AYES: NOTES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California 392 i City Council Resolution 2002-_ Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 4 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 393 CITY COUNCIL RESOLUTION 2002-_ CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29963 REVISED, DR. BRUCE BAUMANN ADOPTED: NOVEMBER 5, 2002 GENERAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Map approval shall expire and become null and void on February 5, 2004, unless an extension of time is granted according to the requirements of Section 1 3.1 2.1 50 of the Subdivision Ordinance. 3. This tentative tract map, and any Final Map thereunder, shall comply with the requirements and standards of Government Code § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web site at www.la-quinta.org. 4. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • Sunline Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of 394 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 2 improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 5. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020, LQMC): 1 . Temporary Soil Stabilization (erosion control). 2. Temporary Sediment Control. 3. Wind Erosion Control. 4. Tracking Control. 5. Non -Storm Water Management. 6. Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 39 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 3 PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. Prior to recording Tract 29963, applicant shall acquire access route across property located south of subject tract. The access route shall conform to the geometric layout shown on Tentative Tract Map 29963. 8. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREET Lot "A" (Coral Mountain Court) - The right of way width is 50 feet. B. CUL DE SAC The cul de sac shall conform to the shape shown on tentative tract map with a 47-foot radius or larger at the bulb at the right of way line. C. KNUCKLES The knuckles shall conform to the shape shown on the tentative tract map except for minor revisions as may be required by the City Engineer. 10. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 396 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 4 1 1 . The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 12. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 13. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 14. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAP(S) 15. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 397 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 5 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 17. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. A. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical B. On -Site Rough Grading Plan: 1 " = 40' Horizontal C. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. "Rough Grading" plans shall normally include perimeter walls with Top of Wall & Top of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 18. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 19. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 6 At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 20. Prior to approval of any Final Map, the applicant shall construct all onsite and offsite improvements and satisfy its obligation for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 21. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 22. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 23. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 391 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 7 24. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 25. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 26. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 27. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: 400 .oq 1 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 8 A. A grading plan prepared by a qualified engineer or architect; B. A preliminary geotechnical ("soils") report prepared by a qualified engineer; C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, LQMC; and D. SWPPP and BMPs. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a Soils Engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 28. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 29. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 30. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 31. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. 4 01 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 9 Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 32. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100-year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent private streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 33. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 34. For retention basins on individual lot, retention water depth shall not exceed two feet. 35. The retention basins adjacent to the streets shall be landscaped and maintained by the Home Owner's Association through the CC&R's. 36. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 37. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 38. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 402 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 10 39. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 40. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 41. Underground utilities shall be installed prior to overlaying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or require by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 42. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 43. The applicant shall construct the following street improvements to conform with the General Plan. A. ON -SITE STREETS 1) Lot "C" - Coral Mountain Court Construct the geometric layout of entry area to conform to the layout shown on the tentative tract map, revised, except for minor revisions as may be required by the City Engineer. 401 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 11 Gated entries shall provide for a two -car minimum stacking capacity for inbound traffic; and shall provide for a full turn around outlet for non -accepted entry vehicles. Applicant shall submit a detailed exhibit at a 1 " = 10' scale, demonstrating that those vehicles that do not gain entry can safely make a U turn back out. 2) Emergency Turn around Construct the turn around to conform to the layout shown on the tentative tract map, revised, with a 38-foot radius or larger. 3) Lot "A" - Coral Mountain Court Construct a 28-foot wide road bed with 20 feet of pavement and a 4-foot shoulder on each side of the street segment aligned in the east -west direction. On -street parking shall be prohibited and the applicant shall make provisions for perpetual enforcement of the no parking restriction. Construct a 40-foot wide road bed with 32 feet of pavement and a 4-foot shoulder on each side of the street segment aligned in the north -south direction and transition between the cul de sac and the knuckle. On street parking is restricted to one side and the applicant shall make provisions for perpetual enforcement of the no parking restriction. 4) Cul de sac (Coral Mountain Court) Construct the cul de sac to conform to the layout shown in the tentative tract map, revised, with a 38 foot radius or larger at the bulb. 5) Knuckle Construct the knuckle to conform to the layout shown in the tentative tract map, revised, except for minor revisions as may be required by the City Engineer. Z City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 12 Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 44. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.50" c.a.b. or the approved equivalents of alternate materials. 45. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Avenue 58): Full turn movement is allowed. 46. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 47. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 48. The applicant shall extend improvements beyond the subdivision boundaries and to ensure they safely integrate with existing improvements. CONSTRUCTION 49. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphaltic concrete and Portland cement concrete. The submittal shall include the test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include the most recent (less than six months old at the time of construction) aggregate gradation test results confirming that the design gradations can be 40 i City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 13 achieved in current production. The applicant shall not schedule construction operations until mix designs have been approved. LANDSCAPING 50. The applicant shall comply with Sections 13.24.130 (Landscape Setbacks) & 13.24.140 (Landscape Plans), LQMC. 51. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 52. Landscape and irrigation plans for landscaped lots and setbacks, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 53. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 54. The developer and subsequent property owner shall continuously maintain all required landscaping in a healthy and viable condition as required by Section 9.60.240 (E3) of the Zoning Ordinance. 55. Trees shall be staked with 2.0-inch diameter lodge poles to protect against damage from gusting winds. 56. Prior to building permit issuance, a front yard landscape plan shall be prepared for each homesite to include a minimum of two shade trees (15 gallon with 0.75 caliper), five ten-gallon shrubs, and groundcover. 4�f r .1 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 14 QUALITY ASSURANCE 57. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 58. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 59. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 60. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 61. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 62. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 63. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 4nw City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 15 64. Permits issued under this approval shall be subject to the applicable provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 65. The developer shall pay school mitigation fees to the Coachella Valley Unified School District based on their requirements. Fees shall be paid prior to building permit issuance by the City. FIRE DEPARTMENT 66. Applicant/developer will furnish one blueline copy of the water system plans to the Fire Department for review and approval. Plans shall conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be signed/approved by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 67. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. 68. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20 feet in each direction and an unobstructed vertical clearance of not less than 13'-8". Parking is permitted on one side of roadways with a minimum width of 28 feet. Parking is permitted on both sides of the roadways with a minimum width of 36 feet. 69. The water mains shall be capable of providing a potential fire flow of 1,500 g.p.m. and an actual fire flow available from anyone hydrant will be 1,000 g.p.m. for a two-hour duration at 20 psi residual operating pressure. Minimum thrust velocities shall not exceed 10 feet per second. 70. Blue dot reflectors shall be mounted in the middle of streets directly in line with fire hydrants. 71. Applicant/developer will provide written certification from the appropriate water company that the required fire hydrant(s) are either existing or that financial arrangements have been made to provide them. 408 n8 City Council Resolution 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29963 Revised, Dr. Bruce Baumann Adopted: November 5, 2002 Page 16 MISCELLANEOUS 72. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 73. Custom house design guidelines shall be reviewed and approved by the Planning Commission per Section 9.60.340 of the Zoning Ordinance. 74. The Covenants, Conditions and Restrictions for the project shall be submitted to the City Attorney for review and approval concurrently with review of the Final Tract Map. Recordation of the CC&R's is required. 4011 • lJ • Attachment 1 Gl A p■ pppVVV/// n i�i O v C9 O n o OZ S m �v m�: nm D m v pZ - N2 h m m • QPN • C m imp �= vAi PZZ Glp C\ o D=OA 3 0ZZN Ain D ID z m m0p y �N m n Z Nm=O O :-Oo> C A K Smm O m Dr Inti� A ZQ> Zv , O �• D�� 0 v m opA Z m m Om 3 N mp 0 8 Z N O 0 Y C D m ISA VacantLw lit 11E u, I I 9 . , 11f iiiiii■ 'y j� City Council Minutes 16 MOTION - It was moved by Council Members public hearing on applications filed by RLF Di Motion carried unanimously with Council ABSENT. Attachment 2 February 5, 2002 h/Henderson to continue the (pent to February 19, 2002. ;r Perkins and Mayor Pefia 3. PUBLIC HEARING ON THE AD N OF A RESOLUTION DECLARING THE CITY COUNCIL'S INTENT T CATE PORTIONS OF AVENIDA BERMUDAS NORTH OF CALLE TAMP CALLE AMIGO NEAR AVENUE 52, AVENUE 48 WEST OF WASHING STREET, AND A 12-FOOT UTILITY EASEMENT BETWEEN LOTS 1 17 OF TRACT 2667. The Mayor Prg W declared the PUBLIC HEARING OPEN at 8:07 p.m. Interim PjdjjjFWorks Director Stephenson presented the staff report. TheldWing no other requests to speak, the Mayor Pro Tem red the P HEARING CLOSED at 8:10 p.m. OLUTION NO. 2002-10 A RESOLUTION OF THE CITY COUNCIL CALIFORNIA, VACATING PORTIONS OF A CALLE TAMPICO, CALLE AMIGO NEAR AV WASHINGTON STREET, AND A 12-FOO 16 AND 17 OF TRACT 2667 (CASEjN0 2001-10). jY TY OF LA QUINTA, BERMUDAS NORTH OF 52, AVENUE 48 WEST OF EASEMENT BETWEEN LOTS /-V 2001-07, 2001-08, 2001-09, It was moved by Council Me enderson/Adolph to adopt Resolution No. 2002-10 as submitted. carried unanimously with Council Member Perkins and Mayor Peni NT. 4. PUBLIC HEARING TO CERTIFY ENVIRONMENTAL ASSESSMENT 2001-415 AND APPROVE TENTATIVE TRACT MAP 29963 AND STREET NAME CHANGE 2001-013; A REQUEST TO SUBDIVIDE 9.1 ACRES INTO FOUR SINGLE FAMILY LOTS LOCATED AT THE NORTHERN TERMINUS OF KIRK COURT APPROXIMATELY 659 FEET NORTH OF AVENUE 58, AND RENAME KIRK COURT TO CORAL MOUNTAIN COURT. APPLICANT: DR. AND MRS. BRUCE BAUMANN. The Mayor Pro Tern declared the PUBLIC HEARING OPEN at 8:13 p.m. 4 1. 1. City Council Minutes 17 February 5, 2002 Planning Manager di lorio presented the staff report. David Turner, 77-899 Wolff Road, Palm Desert, of Coachella Valley Engineers, advised the applicant is in agreement with the conditions of approval. Council Member Henderson noted the requested street name could cause confusion with the nearby Coral Mountain development. Community Development Director Herman stated street names are considered on a first -come, first -serve basis. There being no other requests to speak, the Mayor Pro Tern declared the PUBLIC HEARING CLOSED at 8:15 p.m. RESOLUTION NO. 2002-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT (EA 2001-415 - DR. AND MRS. BRUCE BAUMANN. It was moved by Council Members Adolph/Henderson to adopt Resolution No. 2002-11 as submitted. Motion carried unanimously with Council Member Perkins and Mayor Pena ABSENT. RESOLUTION NO. 2002-12 A RESOLUTION - OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REQUEST TO SUBDIVIDE 9.1 ACRES INTO FOUR SINGLE FAMILY ESTATE LOTS AND ONE LETTERED STREET LOT LOCATED AT THE NORTHERN -MOST TERMINUS OF KIRK COURT, APPROXIMATELY 659 FEET NORTH OF AVENUE 58 (TENTATIVE TRACT MAP 29963 - DR. AND MRS. BRUCE BAUMANN). It was moved by Council Members Adolph/Henderson to adopt Resolution No. 2002-12 as submitted. Motion carried unanimously with Council Member Perkins and Mayor Pena ABSENT. 4 t'". City Council Minutes 18 February 5, 2002 RESOLUTION NO. 2002-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A STREET NAME CHANGE FOR KIRK COURT TO CORAL MOUNTAIN COURT (STREET NAME CHANGE 2001-013 - DR. BRUCE BAUMANN.) It was moved by Council Members Adolph/Henderson to adopt Resolution No. 2002-13 as submitted. Motion carried unanimously with Council Member Perkins and Mayor Pena ABSENT. 5. PUBLIC HEARING TO CERTIFY ENVIRONMENT ASSESSMENT 2001-417 AND APPROVE TENTATIVE TRACT MAP 1291w, AMENDMENT NO. 1; A REQUEST TO SUBDIVIDE 38.4 ACRES 130 SINGLE FAMILY LOTS LOCATED AT THE NORTHWEST C OF AVENUE 58 AND MONROE STREET. APPLICANT: BARTON ERTIES, INC. The Mayor Pro Terndeclar UBLIC HEARING OPEN at 8:17 p.m. Planning Manager di jdJWresented the staff report. Council MembeFonrroe h expressed appreciation for the Ian a setbacks at Avenue 58 Street but voiced concern ab a lack of visitor parking in I -de -sacs. Com Development Director Herman a the City Code does not ad hat issue and added driveways wil mmodate a minimum of two There being no other requese k, the Mayor Pro Tern declared the PUBLIC HEARING CLOSED atCouncil Member Henderso on the density of the project and lack of open space and stated also has a problem with the lack of parking y e suggested sending the ect back to the developer for redesign. After a brief discu , Council concurred to continue this ite rofilot ve staff an opportunity to with the developer to address the is design, parking, and t configuration. MOTION - It was moved by Council MemberZHendn/Adolph to continue the public hearing for Tentative Tract Map 30ton Properties, Inc. to March 5, 2002. Motion carried unanimouslcil Member Perkins and Mayor Pena ABSENT. 4 1. 1 RL — ZONING TPA IV M.B. 2541 Attachment 3 G? ID NTIAL - GOLF COURSE) HERMITAGE SSL N \6S _\ I• CI \Y t_ I + N I `�h 5 7. � LOT - ta w 0.82 AC. IF YD t m FI aN aN mN a� t1cc N� O V o n M, �n .� I I O W a i Ai I�� m . o` - C ' V I •OQ,c Oiu �' � a � � V 'I I� I I� G f t � I I 414 AVENUE 5 8 ---- -- 1 - -A _J Attachment 4 Planning Commission Minutes October 8, 2002 r" 8. There being no further discussion, it was moved, -and seconded by Commissioners Tyler/Kirk to adopt Plapning Commission Resolution 2002-097 recommending certif i'cation of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-457, subject to the,findings as amended. A. Item XVll.d in the Checklist corrected to show Less than Significant impact. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. 9. It was moved and,-, seconded by Commissioners Tyler/Robbins to adopt Planning C"bmmission Resolution 2002-098, recommending approval of Tentative Tract Map 30834, subject to the findings and conditions as amended: a. Condition #21 : delete last two paragraphs. b. Condition #87: deleted C. Condition #100: changed to 10% participation ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman f Butler, NOES: None. ABSENT: Commissioner Abels. ` ABSTAIN: None. E. Tentative Tract Mari 29963 Revised; a request of Dr. Bruce Baumann for consideration of a request to relocate the access street serving a four -lot single family subdivision on approximately 9.29 acres located at the northernmost terminus of Coral Mountain Court and west of Madison Street. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented. the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Dave Turner, Coachella Valley Engineers, stated he was available for any questions. r 41 ) G:\WPDOCS\PC Minutes\10-8-02.wpd 11 r Planning Commission Minutes October 8, 2002 3. Commissioner Tyler noted the map should be corrected to show the School District as CVUSD. 4. Commissioner Kirk asked why the deletion of Condition #65. City Engineer Tom Jonasson stated it was a clerical error and should be retained. 5. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 6. Commissioner Tyler asked for clarification of Condition #32. City Engineer Tim Jonasson stated it should read adjacent "private" streets. Commissioner Tyler stated Condition #58 should be deleted. Staff agreed. 7. It was moved and seconded by Commissioners Robbins/Kirk to adopt Planning Commission Resolution 2002-100, recommending approval of Tentative Tract Map 29963 Revised, subject to the findings and conditions as amended: a. Condition #32: amended to be private streets. b. Condition #43: delete paragraph A. C. Condition 65: Modified to state any appropriate development fees could be deleted. d. The tract map shall be changed to show the project is within the Coachella Valley Unified School District. ROLL CALL: AYES: Commissioners Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. VII. BUSINESS3TEMS: A. Appeal of "Community Development Director Decision - KU luul-iuti a request of W.-Jerry Ellenz for consideration of an appeal of a decision denying an access way of less than 15 feet in width along a house as required by La Quinta unicipal Code Section 9.150.080.A.8.d. for the property located at 52-2 Avenida Montezuma. 41 �) G:\WPDOCS\PC Minutes\10-8-02.wpd 12