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2002 11 19 CCIV. T4ht 4 w*'A Q" City Council Agendas are available on the City s web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, November 19, 2002 - 2:00 p.m. Beginning Res. No. 2002-150 Ord. No. 379 CALL TO ORDER ROLL CALL: Council Members: Adolph, Henderson, Perkins, Sniff, Mayor Pena PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL REGARDING INITIATION OF LITIGATION, GOVERNMENT CODE SECTION 54956.9(c) (ONE MATTER - KORVE ENGINEERING, INC.). NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property. PLEDGE OF ALLEGIANCE RECONVENE 3:00 P.M. 0nl City Council Agenda Page 1 November 19, 2002 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS Vill. WRITTEN CORRESPONDENCE - NONE IX. APPROVAL OF MINUTES APPROVAL OF THE MINUTES OF NOVEMBER 5, 2002. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1 . APPROVAL OF DEMAND REGISTER DATED NOVEMBER 19, 2002. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF SEPTEMBER 30, 2002. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED SEPTEMBER 30, 2002. 4. APPROVAL TO TRANSFER FUNDING FOR THE AVENUE 50 INTERIM BRIDGE PROJECT FROM THE TRANSPORTATION DEVELOPMENT IMPACT FEE FUND TO THE INFRASTRUCTURE FUND. 5. DENIAL OF CLAIM FOR DAMAGES FILED BY LAWRENCE GOLDBERG, DATE OF LOSS: JUNE 6, 2002. 6. DENIAL OF CLAIM FOR DAMAGES FILED BY FRED GOLDBERG, DATE OF LOSS: JUNE 6, 2002. 7. APPROVAL OF A SUPPLEMENTAL AGREEMENT WITH RIVERSIDE COUNTY FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR CONSTRUCTION OF STREET LIGHT IMPROVEMENTS ON DESERT CLUB DRIVE, AVENIDA BERMUDAS, AND AVENIDA LA FONDA, AND PUBLIC SERVICE FUNDS FOR THE BOYS AND GIRLS CLUB - LA QUINTA UNIT. City Council Agenda Page 2 November 19, 20Q2 ) 8. ADOPTION OF A RESOLUTION APPROVING A PROJECT APPLICATION FOR THE FISCAL YEAR 2003/2004 BICYCLE TRANSPORTATION ACCOUNT FUNDS FOR CLASS II BIKEWAYS ALONG PORTIONS OF FRED WARING DRIVE, MILES AVENUE, AND AVENUE 52. 9. APPROVAL OF A REQUEST FOR PROPOSALS (RFP) TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE WASHINGTON STREET/MILES AVENUE PARKWAY SOIL STABILIZATION IMPROVEMENTS, PROJECT NO. 2002-09. 10. APPROVAL OF AN AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE. 11. APPROVAL OF A REIMBURSEMENT AGREEMENT WITH 1 1 1 VENTURE, LLC, RELATING TO THE POTENTIAL EXTENSION OF LA QUINTA DRIVE NORTH OF HIGHWAY 1 1 1 . XI. BUSINESS SESSION 1. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2002. A. MINUTE ORDER ACTION 2. CONSIDERATION OF AN AMENDMENT TO TITLE 1 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE ADDING CHAPTER 1.09 AND ESTABLISHING AN ADMINISTRATIVE CITATION PROCESS. A. MOTION TO TAKE UP ORDINANCE NO. BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. MOTION TO INTRODUCE ORDINANCE NO. ON FIRST READING 3. CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENT (CVAG) NON -MOTORIZED TRANSPORTATION PLAN. A. RESOLUTION ACTION 4. CONSIDERATION OF SELECTION OF A REPRESENTATIVE TO THE CHAMBER OF COMMERCE WORKSHOP INFORMATION EXCHANGE COMMITTEE. A. MINUTE ORDER ACTION 5. CONSIDERATION OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE (PS&E) OF PROBABLE CONSTRUCTION COSTS AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE PHASE II COVE OASIS IMPROVEMENTS, PROJECT NO. 2002-02. A. MINUTE ORDER ACTION City Council Agenda Page 3 November 19, 2002 6. CONSIDERATION OF DESIGN ISSUES ASSOCIATED WITH THE PROPOSED HIGHWAY 111 SIDEWALK IMPROVEMENTS ADJACENT TO POINT HAPPY, PROJECT NO. 2001-05. A. MINUTE ORDER ACTION 7. CONSIDERATION OF PROPOSAL TO INSTALL SEQUENTIALLY -NUMBERED SIGNS AT ALL SIGNALIZED INTERSECTIONS ON HIGHWAY 111. A. MINUTE ORDER ACTION 8. CONSIDERATION OF PROPOSAL TO AUTHORIZE ADDITIONAL STREET IMPROVEMENT WORK IN CONJUNCTION WITH PLANNED STREET IMPROVEMENTS PROPOSED BY DESERT SANDS UNIFIED SCHOOL DISTRICT ON EISENHOWER DRIVE NORTH OF CALLE TAMPICO. A. MINUTE ORDER ACTION 9. CONSIDERATION OF ADDITIONAL INFORMATION PROVIDED BY THE LA QUINTA ARTS FOUNDATION. (Continued from November 5, 2002) A. MINUTE ORDER ACTION 10. CONSIDERATION OF PARTICIPATION IN THE LA QUINTA ARTS FOUNDATION'S PLEIN AIR EVENT. A. MINUTE ORDER ACTION 11. CONSIDERATION OF THE FINAL LA QUINTA LIBRARY SCHEMATIC DESIGN. A. MINUTE ORDER ACTION 12. CONSIDERATION OF WATER FEATURE AMENITY FOR THE LA FONDA STREET ENHANCEMENT IMPROVEMENTS, PROJECT NO. 2002-05. A. MINUTE ORDER ACTION XI1. STUDY SESSION - NONE XIII. REPORTS AND INFORMATIONAL ITEMS 1 . CITY COUNCIL AD HOC COMMITTEE REPORTS. 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (SNIFF) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (HENDERSON) City Council Agenda Page 4 November 19, 2002 0� XII1. REPORTS AND INFORMATIONAL ITEMS - (Continued) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 9. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 10. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 11. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (PENA) 13. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (PENA) 15. INVESTMENT ADVISORY BOARD MINUTES OF OCTOBER 9, 2002 16. CULTURAL ARTS COMMISSION MINUTES OF OCTOBER 10, 2002 XIV. DEPARTMENT REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR MONTHLY REPORT FOR OCTOBER, 2002 5. COMMUNITY DEVELOPMENT DIRECTOR MONTHLY REPORT FOR OCTOBER, 2002 A. DEPARTMENT REPORT ON THE STATUS OF THE LANDSCAPING, GATE HOUSE, AND WALL TREATMENT FOR THE HIDEAWAY (COUNTRY CLUB OF THE DESERT) 6. COMMUNITY SERVICES DIRECTOR MONTHLY REPORT FOR OCTOBER, 2002 A. ANNUAL FRITZ BURNS PARK POOL REPORT SUBMITTED BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER DIRECTOR MONTHLY REPORT FOR OCTOBER, 2002 9. POLICE CHIEF MONTHLY REPORT FOR OCTOBER, 2002 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS ART WALL PRESENTATIONS - BOYS AND GIRLS CLUB 0 rip City Council Agenda Page 5 November 19, 2002 XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. PUBLIC HEARING ON: 1) CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2002-458; 2) SPECIFIC PLAN 2002-061, DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR TWO RESIDENTIAL HOMES ON A 4.06-ACRE PARCEL LOCATED WITHIN THE HILLSIDE CONSERVATION DISTRICT; 3) CONDITIONAL USE PERMIT 2002-071 TO ALLOW DEVELOPMENT IN THE HILLSIDE CONSERVATION DISTRICT; AND 4) TENTATIVE PARCEL MAP 30586, A REQUEST TO SUBDIVIDE 4.06 ACRES INTO TWO RESIDENTIAL LOTS ON PROPERTY LOCATED WEST OF JEFFERSON STREET, SOUTH OF QUARRY LANE. APPLICANT: WINCHESTER DEVELOPMENT. A. RESOLUTION ACTION(S) 2. PUBLIC HEARING ON A ONE-YEAR TIME EXTENSION FOR TENTATIVE TRACT MAP 29878, A 60 SINGLE FAMILY AND VARIOUS LETTERED LOT SUBDIVISION ON 22± ACRES LOCATED AT THE SOUTHEAST CORNER OF AVENUE 54 AND PGA BOULEVARD IN PLANNING AREA NO. 4 OF SPECIFIC PLAN 83-002 UNDER CITY COUNCIL RESOLUTION 2000-131 . APPLICANT: KSL HOTEL LAND, L.P. A. RESOLUTION ACTION XIX. ADJOURNMENT Adjourn to a regularly scheduled City Council Meeting to be held December 3, 2002, at 2:00 p.m in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. 0 a') F City Council Agenda Page 6 November 19, 2002 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, November 19, 2002, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce, 78-371 Highway 111, and at Stater Bros., 78-630 Highway 111, on Friday, November 15, 2002. DATED: November 15, 2002 7�L JUNE S. G EEK, CIVIC, City Cler City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session. W I i City Council Agenda Page 7 November 19, 2002 v = 5 w5 AGENDA CATEGORY: OF T O COUNCIL/RDA MEETING DATE: NOVEMBER 19, 2002 ITEM TITLE: Demand Register Dated November 19, 2002 RECOMMENDATION: Approve Demand Register Dated November 19, 2002 BACKGROUND: Prepaid Warrants: 51526 - 515711 689,642.25 51572 - 515921 23,651.21 Wire Transfers} 27,217.47 P/R 9792 - 98771 111,965.15 P/R Tax Transfers} 32,955.47 Payable Warrants: 51593 - 517431 724,885.62 $1,610,317.17 FISCAL IMPLICATIONS: Demand of Cash -City $1,595,217.17 Demand of Cash -RDA $15,100.00 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 0�,8 CITY OF LA QUINTA BANK TRANSACTIONS 10/31/02 - 11/12/02 11/08/02 WIRE TRANSFER - DEFERRED COMP 11/08/02 WIRE TRANSFER - PERS 11/08/02 WIRE TRANSFER - CREDIT UNION $9,860.58 $11,564.89 $5,792.00 TOTAL WIRE TRANSFERS OUT $27,217.47 002 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:44PM 11/12/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51593 11/12/02 &01715 TOM LIGMAN 4.00 51594 11/12/02 &01850 PATRICIA L BECK 65.00 51595 11/12/02 &01851 SABRA BESLEY 60.00 51596 11/12/02 &01852 CAROLE COTTRELL 25.00 51597 11/12/02 &01853 ESTERMAE ELLIS 50.00 51598 11/12/02 &01854 TRACY FORD 55.00 51599 11/12/02 &01855 AMY HUTCHESON 20.00 51600 11/12/02 &01856 JUNELLE PEARSON 10.00 51601 11/12/02 &01857 ALLEN SACKS 100.00 51602 11/12/02 &01858 LOU SLACK 25.00 51603 11/12/02 &01859 DARLA STEARMAN 10.00 51604 11/12/02 &01860 JEAN SULLIVAN 65.00 51605 11/12/02 &01861 KELLY TAILOR 70.00 51606 11/12/02 &01862 DONNA TOWNSLEY 20.00 51607 11/12/02 &01863 TAZEEM YUMA 20.00 51608 11/12/02 &01864 VANESSA BREMER 45.00 51609 11/12/02 &01865 RITA DRINKARD 10.00 51610 11/12/02 &01866 JOE MURILLO 45.00 51611 11/12/02 &01867 ROSALEE SARIAN 60.00 51612 11/12/02 &01868 CARLOTA SHELLY 25.00 51613 11/12/02 &01869 DIANA VAN HALL 25.00 51614 11/12/02 &01870 VACATION POOLS 68.55 51615 11/12/02 &01871 SALLY WALKER 10.00 51616 11/12/02 ABL001 ABLE RIBBON TECH 441.87 51617 11/12/02 ACE010 ACE HARDWARE 519.52 51618 11/12/02 ALC050 BOB ALCALA 63.00 51619 11/12/02 AME175 AMERICAN FORENSIC NURSES 42.00 51620 11/12/02 AME200 AMERIPRIDE UNIFORM SVCS 137.44 51621 11/12/02 ASH100 ASHBROOK COMMUNITIES 11317.77 51622 11/12/02 ASI050 ASI SIGN SYSTEMS 90.78 51623 11/12/02 AUT030 AUTOMATED TELECOM 88.00 51624 11/12/02 BAR001 RAMON R BARBA 500.00 51625 11/12/02 BAR300 ANTONIO BARAJAS 75.00 51626 11/12/02 BEN040 BENLO R V II 81.78 51627 11/12/02 BEN350 BENYA LIGHTING DESIGN 13797.64 51628 11/12/02 BES150 BEST SIGNS INC 1206.07 51629 11/12/02 BOG100 SHARON BOGAN 112.00 51630 11/12/02 BOY075 BOYS & GIRLS CLUB OF 15000.00 51631 11/12/02 BRD100 B R DETAIL 68.00 51632 11/12/02 BR0007 HANS BROST 490.00 51633 11/12/02 BU1010 BUILDING HORIZONS 1.00 51634 11/12/02 CAD010 CADET UNIFORM SUPPLY 209.88 51635 11/12/02 CAL240 CALIFORNIA POOLS & SPAS 107.00 51636 11/12/02 CDW050 CDW GOVERNMENT INC 107.97 51637 11/12/02 CHA300 JOSE CHAVEZ 350.00 51638 11/12/02 CHE050 CHECKMATE EXCHANGE 326.33 51639 11/12/02 CLA020 C CLARK DBA ROADRUNNER 250.00 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:44PM 11/12/02 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 51640 11/12/02 COM015 COMPUTER U LEARNING CENTR 1462.50 51641 11/12/02 COM035 COMMERCIAL CLEANING 273.15 51642 11/12/02 COR050 CORONET CONCRETE PRODUCTS 662.67 51643 11/12/02 COR150 CORPORATE EXPRESS 269.73 51644 11/12/02 CVA010 C V A G 60.00 51645 11/12/02 DAN200 DANONE WATERS OF NORTH 10.50 51646 11/12/02 DEE100 TERRY DEERINGER 16.25 51647 11/12/02 DEP150 DEPARTMENT OF JUSTICE 70.00 51648 11/12/02 DES010 DESERT BUSINESS MACHINES 5.19 51649 11/12/02 DESO47 DESERT PHOTO LAB/STUDIO 30.67 51650 11/12/02 DES065 DESERT TEMPS INC 1713.47 51651 11/12/02 DOD100 DODGE CITY 1755.62 51652 11/12/02 D00050 DOOR SERVICE COMPANY 200.00 51653 11/12/02 DOU200 LES DOUGLAS 31.50 51654 11/12/02 DUN100 DUNCAN PRINTING 76.86 51655 11/12/02 DUN200 KATHY DUNHAM 198.80 51656 11/12/02 ECO150 ECONOMIC DEV AGENCY 10000.00 51657 11/12/02 EMP100 EMPTY POCKET CRAFTS 40.00 51658 11/12/02 EQUO10 DALE EQUITZ 25.00 51659 11/12/02 EXP200 EXPRESS DETAIL 855.00 51660 11/12/02 FEC100 F E C ELECTRIC INC 20185.66 51661 11/12/02 FIR015 FIRST AMERICAN REAL 152.13 51662 11/12/02 FIR017 FIRST CHOICE SERVICES 265.73 51663 11/12/02 FON200 FONTANA-SOUTHWEST MOBILE 431.00 51664 11/12/02 GAT040 GATEWAY COMPANIES INC. 1250.99 51665 11/12/02 GOV101 GOVERNMENT FINANCE 190.00 51666 11/12/02 HAR100 JOHN HARDCASTLE 41.60 51667 11/12/02 HEN100 HENRY'S GLASS CO 487.99 51668 11/12/02 HIG010 HIGH TECH IRRIGATION INC 1475.85 51669 11/12/02 HJH100 HJH CONSTRUCTION 21881.25 51670 11/12/02 HOA010 HUGH HOARD INC 2963.80 51671 11/12/02 HOF100 HOFFMASTER 35.45 51672 11/12/02 HOM030 HOME DEPOT 4144.92 51673 11/12/02 H00050 FAYE HOOPER 75.00 51674 11/12/02 IDE050 IDEA ART 88.70 51675 11/12/02 JAS100 JAS PACIFIC 5712.00 51676 11/12/02 JDD100 JDD,LLC 117525.21 51677 11/12/02 JEN200 KATHY JENSON 93.00 51678 11/12/02 KIN100 KINER/GOODSELL ADVERTISNG 7586.69 51679 11/12/02 LAN007 LAND CONCEPTS INC 885.86 51680 11/12/02 LAQ100 LA QUINTA VOLUNTEER FIRE 195.50 51681 11/12/02 LES020 JANELLE LESLIE 4.20 51682 11/12/02 LOP050 RAY LOPEZ ASSOCIATES 27943.60 51683 11/12/02 LOS050 LOS ANGELES TIMES 46.00 51684 11/12/02 LOU100 ELSE LOUDON 50.00 51685 11/12/02 LOW100 LOWE'S COMPANIES INC 568.92 51686 11/12/02 LOW102 LOWE'S HIW INC 51960.00 51687 11/12/02 LSM100 LSMG CONSULTING SVC 7000.00 51688 11/12/02 LUN050 LUNDEEN PACIFIC CORP 13555.60 oil Kill-', it ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 3:44PM 11/12/0 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 51689 11/12/02 MCDO10 MC DOWELL AWARDS 9.16 51690 11/12/02 MEE100 WAYNE MEEDS 125.00 51691 11/12/02 MUN010 MUNI FINANCIAL SERV INC 8276.97 51692 11/12/02 NAW010 RON NAWROCKI 500.00 51693 11/12/02 NEX010 NEXTEL COMMUNICATIONS 2345.20 51694 11/12/02 NIC101 NICKERSON & ASSOC INC 7722.50 51695 11/12/02 OFF005 OFFICE DEPOT INC 1085.68 51696 11/12/02 PAI100 ELSA PAISLEY 12.35 51697 11/12/02 PAR030 PARKHOUSE TIRE INC 655.59 51698 11/12/02 PAR125 RACHEL PARRISH 140.00 51699 11/12/02 PER010 RONALD A PERKINS 26.58 51700 11/12/02 PIT100 NOEL PITTMAN 217.00 51701 11/12/02 POW300 POWER PERSONNEL INC 1674.66 51702 11/12/02 PRIO16 PRIME -STRIPE INC 266.30 51703 11/12/02 PR1020 THE PRINTING PLACE 1908.26 51704 11/12/02 PR0005 PROFESSIONAL SERVICE IND 1549.00 51705 11/12/02 PRO185 PROMOTABLES LLC/AWARDS 1199.95 51706 11/12/02 RAD050 RADIO SHACK 16.15 51707 11/12/02 RAL050 RALPHS GROCERY CO 169.90 51708 11/12/02 RAS035 CHARLOTTE RASHMI-GRAFF 348.25 51709 11/12/02 RIV088 RIVERSIDE CNTY RECORDER 2.00 51710 11/12/02 RIV100 RIVERSIDE COUNTY SHERIFFS 251294.78 51711 11/12/02 ROB200 SCOTT ROBERTSON 94.50 51712 11/12/02 ROM020 ROMAN INC 2361.94 51713 11/12/02 ROT100 ROTO ROOTER 259.78 51714 11/12/02 SAN200 SAN DIEGO ROTARY BROOM CO 258.60 51715 11/12/02 SAX100 SAXON ENGINEERING SERVICE 4480.00 51716 11/12/02 SCI100 LOUISE SCIUTTO 150.00 51717 11/12/02 SIE300 SIENNA CORPORATION 55963.50 51718 11/12/02 SIM040 SIMPLER LIFE EMERGENCY 818.90 51719 11/12/02 SMA010 SMART & FINAL 408.39 51720 11/12/02 SOU007 SOUTHWEST NETWORKS, INC 3022.50 51721 11/12/02 SOU009 SOUTWEST AQUATICS INC 600.00 51722 11/12/02 SPE010 STEVE SPEER 69.22 51723 11/12/02 STA045 STAN'S AUTO TECH 458.84 51724 11/12/02 STA150 STATER BROS 16.45 51725 11/12/02 SUN300 SUN WEST CONSTRUCTION INC 1900.00 51726 11/12/02 TIM075 TIME WARNER CABLE 657.29 51727 11/12/02 TKDO10 T.K.D. ASSOCIATES INC 649.98 51728 11/12/02 TOL201 TOLL BROTHERS INC 2450.00 51729 11/12/02 TOP010 TOPS'N BARRICADES INC 908.88 51730 11/12/02 TRI100 TRI STATE LAND SURVEYORS 4515.00 51731 11/12/02 TWI050 TWIN GRAPHICS 2443.77 51732 11/12/02 URB011 URBAN LAND INSTITUTE 475.00 51733 11/12/02 VAN075 VANDORPE CHOU ASSOC INC 3675.00 51734 11/12/02 VER050 FREDRICO VERDUGO 175.00 51735 11/12/02 VON010 VON'S C/O SAFEWAY INC 9.98 51736 11/12/02 WAL010 WAL MART COMMUNITY 179.67 51737 11/12/02 WAS001 WASHINGTON 111 LTD 1750.00 01ti ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME 51738 11/12/02 WAS011 WASTE MANAGEMENT OF THE 51739 11/12/02 WES020 WEST GROUP 51740 11/12/02 WIR100 WIRELESS WEST 51741 11/12/02 wool00 DEBBIE WOODRUFF 51742 11/12/02 WRI050 ROBERT S WRIGHT 51743 11/12/02 YOU100 YOUNG ENGINEERING SERVICE CHECK TOTAL 3:44PM 11/12/0-7 PAGE 4 PAYMENT AMOUNT 77.22 150.85 137.92 343.00 50.00 5005.00 724,885.62 006 z N N M c if7 l0 r m ol o N O F Z N O \ N .� W F E � m F E F F H E. H F F ,F F F a a rn M 0 0 0 0 O o 0 0 0 0 0 0 ry E.Z O O O O O O O O cm)O O CD El W Z c ifI o ifl O Ln O O O N o £ O �n Ln N O N O rL Sy a as O o O o 0 0 0 0 0 0 Cl 0 0 o CD Co)0 C. 0 0 0 0 W v' Ln O Ln O Ln O O O O �D �D N Jn Ln N O N .-•1 N � W a w a 0 a 0 u a a a 0 a 0 I� a a m a a a � a a a < a <n < < r a a a m a a Z a F cn F cn F a E. a F+ cn F+ W E. cn E-F W E a E. v) E. cn O o cn 0 m 0 0 0 w 0 cn 0 a 0 m O cn o 0 o cn O m W �-+ U F+ < El < F U F U E+ rL F a F K E rL E. 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Lf) O U l0 M H M N N N N N N N O r N H Q O O O O O (D O O O O O O O O u) LZ O U z H U W x E+ M O W a D W D E O M z H >+ >+ FF >+ E >+ F >+ F >� E O F O O �n CL Q u> 0 H E co cn Q O U D Q 3 w H z D H z D H z O H z O H z D a H z w £ El I Q a U H H O O x U z W > Q cn £ 0 U £ 0 U £ 0 U £ 0 U £ 0 U z C7 2 El W 3 W F a z W H W E Q Q [z Q a W a, O U O U E+ Qz E+ c4 H LZ F a E+ a O E 0 Q £ D O a M m Q o >+ Oi H co z a O H a ww m Q £ Q £££ Q Q z H xn W cD w a a Q a o o H a 3 cQi a z Q a z O a Q a Q a Q a Q a Q Q fnn Q vHi w a m E w z w F E+ D > W > 3 3 3 3 3 3 3 3 3 z 0 D O >+ > o o H o Ln H 0 pcc)z r 0 o un o fx 0 0 z 0 0 a o o a 0 o a 0 0 a 0 0 a o u) 0 Ln o N o u) w o o --� a ^ L S o H U " Q U LZ F+ 3 H cc D Q > w > O > Q 3 Q 3 Q 3 Q 3 Q 3 Q 3 Q 3 3 _r 3 0023 z m < N N N a 0 F Z N O N H m \ H S U m v m W F E 0.7 F F E- a, (L w rn M 0 0 0 N F O O O z F D E ❑ cr n o O M o � £ u a FC N O O O m o 0 0 r M U O ill Cl) v N CD H M z O 0 Ln F a W a El > a ° 0 0 0 0 0 W H F O: F a F x F w H w a p a a x o o > z o D o a W H W > El w > El U) > z ❑ Z H a m H x w w0 o0 IUi 0. O W N M > I > U] u) Z Z £ w H ❑ H O z I H z O N p h O H x �C 2 (A W m a � o O w F rx N o w rn o E :D rn rn z o O F Z cN C) O CDo O N c U U � � r1 0 0 H H M 0 0 Ln a a Z >1 a < a w < o a ❑ cn z E. [u W z O > 0 0 a u W Cu a O O 3 w H m CQ w p 0 O 0 0 3 r ul Ln O Ln M O rl W U H > a W U C7 Z H a W W z H z Z W 0 z 0 O r 0 0 0 O 0? 0024 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER 11:34AM 11/07/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51572 11/07/02 BEA200 CITY OF BEAUMONT 25.00 51573 11/07/02 CAL040 CALIFORNIA VISION SERVICE 1257.88 51574 11/07/02 CAL167 CALPERS LONG-TERM CARE 26.31 51575 11/07/02 CAN050 CANADA LIFE ASSURANCE CO 605.52 51576 11/07/02 CIR010 CIRO'S RESTORANTE 789.81 51577 11/07/02 CIT200 CITY TRAFFIC ENGINEERS 75.00 51578 11/07/02 CLA075 CLASSIC PARTY RENTAL 270.52 51579 11/07/02 IMPO10 IMPERIAL IRRIGATION DIST 538.89 51580 11/07/02 IMP012 IMPERIAL IRRIGATION DIST 1000.00 51581 11/07/02 LAQ040 LA QUINTA CHAMBER COMMERC 270.00 51582 11/07/02 LAQ050 LA QUINTA CITY EMPLOYEES 689.91 51583 11/07/02 PET005 CASH/PETTY CASH 129.81 51584 11/07/02 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 51585 11/07/02 RIV079 RIVERSIDE COUNTY GIS SVC 5000.00 51586 11/07/02 SAF020 SAFEGUARD HEALTH PLANS 5565.45 51587 11/07/02 SOU002 SOUL OF CHINA 261.35 51588 11/07/02 SOU010 SOUTHERN CALIF GAS CO 691.67 51589 11/07/02 STA044 DARREN STANLEY 62.50 51590 11/07/02 UNIO05 UNITED WAY OF THE DESERT 176.00 51591 11/07/02 UNU050 UNUM LIFE INS 2594.74 51592 11/07/02 VER200 VERIZON 3194.35 CHECK TOTAL 23,651.21 MIM N O z a F o Z O M ti H N r W 'r C31 O N r 0 -W C7 U H < 0] C7 £ w H rn rn 0) F+ rn rn m H M a� rn H rn c) rn E+ U £ F C9 £ E C7 £ F C7 £ H C7 £ F C9 £ F C7 £ F C7 £ E+ C7 £ F. 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 51526 10/31/02 &01849 TRINI M ARCE 8.00 51527 10/31/02 ABE001 JACQUES ABELS 75.00 51528 10/31/02 AD0010 DON ADOLPH 639.84 51529 10/31/02 ATT075 AT&T WIRELESS SERVICES 102.72 51530 10/31/02 BOB100 BILL BOBBITT 50.00 51531 10/31/02 BOU100 MICHELE BOUDREAU 50.00 51532 10/31/02 BRO100 SHELDON BRODSKY 50.00 51533 10/31/02 BUT010 RICHARD BUTLER 150.00 51534 10/31/02 CAL245 CALIF PUBLIC EMPLOYEES 37422.55 51535 10/31/02 CAL300 GARY CALHOUN 50.00 51536 10/31/02 CAN005 CANALI ENTERPRISES LLC 10000.00 51537 10/31/02 COA080 COACHELLA VALLEY WATER 11506.62 51538 10/31/02 CUN100 DENNIS CUNNINGHAM 50.00 51539 10/31/02 DAV010 MIKE DAVIS 50.00 51540 10/31/02 GAS010 GASCARD INC 1333.62 51541 10/31/02 HEN050 TERRY HENDERSON 46.15 51542 10/31/02 IMPO10 IMPERIAL IRRIGATION DIST 20732.73 51543 10/31/02 IMP011 IMPERIAL IRRIGATION DIST 200.00 51544 10/31/02 IRWO20 BARBARA IRWIN 50.00 51545 10/31/02 KIR010 TOM KIRK 150.00 51546 10/31/02 LEW010 TOM LEWIS 50.00 51547 10/31/02 LOU100 ELSE LOUDON 50.00 51548 10/31/02 MAD100 MADISON DEVELOPMENT 23737.50 51549 10/31/02 MAH100 CYRILLE P MAHFOUD 50.00 51550 10/31/02 MCG100 THOMAS A MCGRAW 50.00 51551 10/31/02 MIS100 JACKIE MISURACA 400.00 51552 10/31./02 MOU050 LESLIE MOURIQUAND HUDSON 50.00 51553 10/31/02 MOU100 DONALD J MOULIN 50.00 51554 10/31/02 OLA100 MILTON OLANDER 50.00 51555 10/31/02 OSB050 LEE M OSBORNE CPA 50.00 51556 10/31/02 PAL003 PALM DESERT CHAMBER OF 650.00 51557 10/31/02 PIZO51 PIZZA HUT 107.75 51558 10/31/02 POW300 POWER PERSONNEL INC 6306.66 51559 10/31/02 PUE050 MARIA L PUENTE 50.00 51560 10/31/02 RET050 RETIRED SENIOR VOLUNTEER 25.00 51561 10/31/02 REY050 ELAINE REYNOLDS 50.00 51562 10/31/02 ROB150 STEVE ROBBINS 150.00 51563 10/31/02 SIE075 SIERRA LANDSCAPE CO INC 279721.30 51564 10/31/02 SIM020 JAMES E SIMON CO 82710.00 51565 10/31/02 SMI010 MARILYN SMITH 229.11 51566 10/31/02 STJO10 VICTORIA ST JOHNS 50.00 51567 10/31/02 TER010 TERRA -CAL CONST INC 103378.00 51568 10/31/02 TH0200 DAVID THOMS 50.00 51569 10/31/02 TYLO50 ROBERT T TYLER 150.00 51570 10/31/02 UN1O02 UNION BANK OF CALIFORNIA 108709.70 51571 10/31/02 WR1050 ROBERT S WRIGHT 50.00 CHECK TOTAL 689,642.25 V 0029 z a H O kD c' 1D N M to �f1 m M N C m �l1 r N m N 01 M c O N O E� F 2 M O U (7 C7 (D CD C7 U' U' C7 CD (7 r+ w F £ £ £ £ £ £ £ £ £ £ £ £ £ (7 a W W W W W W w w W W W W W £ a m F F F F F F E+ F F E. 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PAID NUMBER NAME 51219 DEF 10/02/02 400.00 MIS100 JACKIE MISURACA 51219 DEF 10/07/02 1300.00 MIS100 JACKIE MISURACA TOTAL VOIDED 1,700.00 INVOICE DESCRIPTION TRVEL ADVANCE/SCACEO TRAININ TRAVEL ADVANCE G 'I � 0035 A/P - AP6002 CHECKS TO BE VOIDED 1:20PM 10/31/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 51261 DEF 08/15/02 46.47 S00010 THE SOCO GROUP INC 51261 DEF 08/31/02 70.36 S00010 THE SOCO GROUP INC TOTAL VOIDED 116.83 INVOICE DESCRIPTION DIESEL FUEL PURCHASES DIESEL FUEL PURCHASES vl? 0036 A/P - AP6002 CHECKS TO BE VOIDED 1:24PM 10/31/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 49214 DEF 04/19/02 4.00 &01715 TOM LIGMAN TOTAL VOIDED 4.00 INVOICE DESCRIPTION REFUND DOG LIC OVERPAYMENT 0037 A/P - AP6002 CHECKS TO BE VOIDED 1:26PM 10/31/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 50087 DEF 06/27/02 60.00 CVA010 C V A G TOTAL VOIDED 60.00 INVOICE DESCRIPTION GENERAL ASSEMBLEY MTNG C Pr 0038 A/P - AP6002 CHECKS TO BE VOIDED 1:36PM 10/31/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 50146 DEF 06/28/02 50.00 WRI050 ROBERT S WRIGHT TOTAL VOIDED 50.00 INVOICE DESCRIPTION HISTORICAL PRESERVATION COMM 01(), 0039 A/P - AP6002 CHECKS TO BE VOIDED 1:34PM 10/31/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 50106 DEF 06/28/02 50.00 LOU100 ELSE LOUDON TOTAL VOIDED 50.00 INVOICE DESCRIPTION CULTURAL ARTS COMM MTNG 0040 Lai Wiwi 0 IN a Ap- F 7 rip AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: dated September 30, 2002 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated September 30, 2002 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. y Ily submi ted: Fal n ,Finance Director Approved for Submission by: 6 Thomas P. Genovese, City Manager Attachment: Treasurer's Report, City of La Quinta 0118 Tjh)� 4 XP Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 2002 DATE: October 30, 2002 Attached is the Treasurer's Report for the month ending September 30, 2002. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beainnina Purchased Notes Sold/Matured Other Ending Change Cash $866,921 (1) ($189,083) $677,838 ($189,083) LAIF $17,959,597 (800,000) 17,159,597 (800,000) US Treasuries (2) $57,860,891 48,002 57,908,893 48,002 US Govt Agencies (2) $14,913,219 7,943 14,921,162 7,943 Commercial Paper (2) $0 0 0 Mutual Funds $14,941,912 1 4,811,921 10,129,991 4,811,921 Total $106,542,5401 $0 $5,801,004 $55,945 1 $100,797,481 $5,745,059 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. i -rxeti— ohn M. Falconer inance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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I;i CITY OF LA QUINTA BALANCE SHEET 09130102 ASSETS: CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL TOTAL ASSETS LIABILITIES: POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILL/NOTES & OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH CASH & INVESTMENT TOTAL INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUMIDISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOANINOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER AGENCIES - CVAG CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE FIXED ASSETS ACCUMULATED DEPRECIATION TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS MISC. DEPOSITS DEPOSITS TOTAL 3.182.053,25 0.00 0.00 14.397.622.42 0.00 000 (476.621 55) 000 17.103,054 11 0.00 O.DO 670,OD0.00 0.00 0 DO 000 000 670,000 OO 43,000,000.DO 0,00 0.00 0.00 0,00 0.00 0 DO 0 DO 43.000.DDO DO 0.00 0,00 000 0.00 0.00 0,00 63,380.89 0.00 000 000 0 DO 63.380 89 0.00 0.D0 0.DO 3.37494 0.00 0.00 485495.00 0.DO 488,86984 000 0.00 0.00 0.00 0.00 0 DO 000 0 DO 0 DO 0.DO 0.00 0.00 39,639,932 89 0.00 0.00 526 77 000 39,640,459 66 0.00 0.00 0.DO 0.DO 0.00 0.00 0.00 0.00 000 1,000.00 000 0.00 000 0.00 0.00 000 000 1,00000 46.183,053.25 0.00 0.00 54 774,371.04 0.00 000 94DO.22 0.DO 100.966.764 51 0.00 0.00 0.DO O.DO 0.00 0.00 0.DO 000 000 140.563.26 0.DO 000 60.900.00 0.DO 0.00 000 0 DO 201.463 26 (47.121 53) 0.00 0.D0 (122.162 49) 0.00 0.00 000 000 (169,284 02) 0.00 0.00 0.00 49.679.94 0.DO 000 coo 000 49,679 94 239.344,75 0.00 0,00 0.00 0.00 000 0.00 000 239.344 75 (59.D6) 0,00 0.DO 13.215.683. 11 0.00 000 0.00 000 13.215.624 05 1.322.157,27 86,040 17 1,408.197 44 2.299.096.69 0.00 0,00 0.00 0.DO 000 000 2,299.096 69 (2,299.096.69) (2.299.096. 69) 30,600.37 0.D0 0,00 0.00 000 0.00 000 0.00 30,600.37 60.300.00 0.00 48.640.50 0.00 0.00 000 0.00 108,940.50 8.497,550.20 0,00 0.00 0.00 0.00 0.00 0.00 000 8 497.550.20 4,345,904. 19 0,00 0.DO 000 0.00 0.00 000 000 4.345,904 19 1.1 D0,000.00 1.730.590. 18 2.830.590 18 3.507.86 0.00 0.00 0.00 0.00 0,00 000 000 3.50786 47 417.80 0.00 0.00 0.00 0.00 000 000 000 47.417 80 0.00 20,359.334.94 20.359.33.4 94 1.018,483.58 0.00 1.018,483 58 600.00 0.00 0.00 0.DO 000 0.00 0.00 000 60000 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 000 DAD 0.00 000 000 000 16.759.248.69 20.359,334.94 0,00 15,069.37141 0,00 0.00 0.00 0,00 52,187,955 04 148,445.00 0.00 0.DO 0.00 0.00 0.00 0.00 000 148.445.00 0.00 0.00 0,00 0.00 0.00 000 000 000 000 75.00 0.00 0,00 0.00 0.00 0.00 0.00 000 75.00 (951.79) 0.00 0.00 0,00 0.00 000 000 000 (951 79) 147.565 21 0.00 0,00 0.00 0.00 0.00 000 000 147.568 21 GENERAL FIXED ASSETS 0.00 0.00 0.00 000 52.290.306.05 0.00 0.00 000 52.290.306.05 ACCUMULATED DEPRECIATION 0.00 000 000 AMOUNT AVAILABLE TO RETIRE L/T DEBT 0.00 0.00 0.00 0.00 0.DO 000 000 000 000 AMOUNT TO BE PROVIDED FOR LIT DEBT 0.00 0,00 1,694.231.51 0,00 0,00 160.998.172 00 000 7,475.000 00 170,167,403 51 TOTAL OTHER ASSETS 0.00 0.00 1.694,231.51 0.00 52,290,306.05 160,998,17200 0 00 7 475,000.00 222 457.709.56 ACCOUNTS PAYABLE DUE TO OTHER AGENCIES DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY ACCRUED EXPENSES INTEREST PAYABLE PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS FRINGE TOED LIZARD FEES SUSPENSE DUE TO THE CITY OF LA QUINTA PAYABLES TOTAL 63,089,870. 15 20.359.334.94 1.694.231.51 69.843.682.45 52,290.306.05 160.998.172. 00 9,40022 7,475,000 00 375,759,997 32 451,007.60 0.00 0.00 (294.063.25) 0.00 0.00 0 DO 0 DO 156.944.35 98,227.35 0.00 0.D0 000 0.00 0.00 0.00 000 98.227 35 48,640.50 0.DO 0.00 1,459.920. 81 0.00 0.00 000 0.00 1.508.561.31 1.730.590. 18 0.00 0,00 12.483,537. 00 0,00 000 0.00 0.00 14.214,127. 18 0.00 0.00 0.00 0.00 0.00 000 000 0 DO 000 95.538 44 95,538 44 159,425.60 0.00 0.00 0.00 0.00 0.00 000 0,00 159425 60 3.148.94 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3.14894 24.000.00 0,00 0.00 000 0.00 000 000 0.00 24.000 00 350.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 350 DO 0.00 0,00 0.00 0.00 000 000 000 0.00 000 2,515.390.17 0.00 0.00 13,744.933.00 000 0.00 0 00 -000 16.260.323 17 ENGINEERING TRUST DEPOSITS 0.00 0.00 0.00 0.00 000 000 coo 0.00 000 S0. COAST AIR QUALITY DEPOSITS 0,00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 LORP DEPOSITS 0.00 0.00 0.00 17,220 00 0.00 0.00 000 000 17,220 00 DEVELOPER DEPOSITS 912.893.84 0.00 0.00 25,000.00 000 0.00 000 0.00 937.893 84 MISC. DEPOSITS 440.537,85 0.00 0.00 25,000.00 000 000 000 000 465,537 85 AGENCY FUND DEPOSITS 1,076,204. 12 0.00 0,00 000 000 0.00 000 0.00 1.076.204 12 TOTAL DEPOSITS 2.629,635.87 0.00 0.00 67,220.00 0 00 0.00 0 00 0� 0 2 496,855 81 DEFERRED REVENUE 1,291.402.00 0,00 0.00 11.079.695.08 0.00 000 0.00 000 12,371,097.08 OTHER LIABILITIES TOTAL 1,291,402.00 0.00 0.00 11,079,695.08 0.00 000 000 0.DO 12,371,0 77.08 COMPENSATED ABSENCES PAYABLE 0.00 0.00 422.197.92 0.00 0.00 0.00 000 0.00 422.197.92 DEVELOPER AGREEMENT 743.722.59 DUE TO THE CITY OF LA QUINTA 0.00 0.00 528,311.00 0.00 0.00 000 0.00 743.722.59 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 2,250,000. 00 0,00 0.00 0.00 528.311.00 2.250.000.00 DUE TO C.V. UNIFIED SCHOOL DIST. DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 8.063.172 00 000 0.00 8,063,172 00 BONDS PAYABLE 0,00 0.00 0,00 0.00 0.00 0,00 0.00 0.00 0.00 0.D0 TOTAL LONG TERM DEBT 0.00 0.00 0.00 0.00 1,694,231.51 0.00 0.00 150,685,000,00 0.00 7.475.000.00 158,160.000.00 0.00 0.00 160.998,172.00 0.00 7 475.000.00 170,167,403.51 TOTAL LIABILITIES 6,236.427,98 0.00 1,694,231.51 24,891,848.08 0.00 160.998.172 00 000 7,475.000 00 201,295,679.57 EQUITY -FUND BALANCE 56,853.442.17 20,359,334.94 0.00 44.951,834. 37 52,290.306.05 0.00 9.40022 0.00 174,464,317 75 TOTAL LIABILITY & EQUITY 63,089.870. 15 20,359.334. 94 1.694,231.51 69.843.68245 52,290.306 05 160.998.172 00 9,40022 7,475.000.00 375.759,997 32 (.00) 0.00 0.00 0.00 0.00 0 00 . CASH &INVESTMENT TOTAL 100,966,764.51 0.00 0 00 (000) PREMIUMIDISCOUNT ON INVESTMENT 1192-264.021 TOTAL 100,797.480.49 U"C �u 10 T-vy 4 4aQ" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: 1 ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditure PUBLIC HEARING: Report dated September 30, 2002 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the September 30, 2002 Statement of Revenue and Expenditures for the City of La Quinta. yRespfully sub 'tted Fa con r, Finance Director Approved for submission Thomas P. Genovese, City Manager Attachments 1 : Revenue and Expenditures, September 30, 2002 057 CITY OF LA QUINTA REVENUES - ALL FUNDS FUNDS General Library Gas Tax Revenue Cmaq/lstea Federal Assistance Assessment District 2000-1 Slesf (Cops) Revenue Local Lave Enforcement Lighting & Landscaping Quimby Crime Violent Task Force Infrastructure Village Parking South Coast Air Quality LQ Public Safety Officer Interest Allocation Capital Improvement Lq Norte Capital Improvement Urban Forestry Equipment Replacement Information Technology Arts In Public Places Transportation Parks & Recreation Civic Center Library Development Community Center Street Facility Park Facility Fire Protection Facility Library Development (County) Facility La Quinta Financing Authority RDA Project Area No. 1 RDA Project Area No. 2 Total 07/01/2002 - 09/30/2002 BUDGET RECEIVED RECEIVED $16,559,177.00 $2,659,759.82 16.10% 623,100.00 2,129.12 0.30% 569,900.00 67,687.21 11.90% 0.00 0.00 0.00% 164,800.00 0.00 0.00% 0.00 1,378.32 0.00% 2,200.00 22.62 1.00% 28,300.00 102.22 0.40% 829,700.00 0.00 0.00% 33,400.00 1,139.00 3.40% 81,500.00 40,097.86 49.20% 61, 700.00 12,216.84 19.80% 0.00 0.00 0.00% 23,281.00 1,000.21 4.30% 2,300.00 2,048.43 89.10% 0.00 261.95 0.00% 42,400,969.03 2,040,304.82 4.80% 0.00 0.00 0.00% 1,100.00 0.00 0.00% 333,148.00 297,130.14 89.20% 176,164.00 164,562.68 93.40% 104,000.00 22,643.50 21.80% 572,100.00 168,144.62 29.40% 271,500.00 59,724.93 22.00% 213,300.00 58,682.93 27.50% 130,400.00 31,048.98 23.80% 53,600.00 13,869.62 25.90% 8,500.00 2,694.79 31.70% 2,700.00 723.72 26.80% 48,700.00 9,738.47 20.00% 204,000.00 0.00 0.00% 688,130.00 (368.05) -0.10% 25,647,945.00 246,563.12 1.00% 11,843,744.00 7,889.82 0.10% $101,679,358.03 $5,911,197.69 5.80% CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01/2002-0913012002 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $17,342,904.47 $2,496,809.23 $12,950.00 $14,833,145.24 14.4% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 142,474.98 0.00 427,425.02 25.0% Cmaq/lstea 0.00 0.00 0.00 0.00 0.0% Federal Assistance 164,825.00 (30.00) 0.00 164,855.00 0.0% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1% Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 2,292.43 0.00 37,707.57 5.7% Lighting & Landscaping 829,700.00 207,425.01 0.00 622,274.99 25.0% Quimby 97,326.35 3,964.85 0.00 93,361.50 4.1% Infrastructure 2,711,637.00 485,476.20 0.00 2,226,160.80 17.9% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 0.00 0.00 0.00 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 42,400,968.26 2,040,304.82 0.00 40,360,663.44 4.8% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 328,842.00 24,677.77 21,232.56 282,931.67 7.5% Arts In Public Places 435,561.00 62,138.46 0.00 373,422.54 14.3% Transportation 1,435,004.17 328,940.11 0.00 1,106,064.06 22.9% Parks & Recreation 5,391,92Z00 493,168.29 0.00 4,898,758.71 9.1% Civic Center 568,518.00 50,957.00 0.00 517,561.00 9.0% Library Development 5,231,894.04 12,112.92 0.00 5,219,781.12 0.2% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0°% Fire Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% rary County DIF 0.00 0.00 0.00 0.00 0.0°% Information Technology 611,100.00 50,723.02 0.00 560,376.98 8.3% La Quinta Financing Authority 557,328.58 522.49 0.00 556,806.09 0.1 % RDA Project Area No. 1 38,088,048.77 6,419,231.15 0.00 31,668,817.62 16.9% RDA Project Area No. 2 15,733,394.01 688,905.76 0.00 15,044,488.25 4.4% Total $134,180,743.01 $13,510,244.49 $34,182.56 $120,636,315.96 10.1°% GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 County of Riverside Grant State of California Grant Fire servicesCredit CSA752 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING BUDGET RECEIVED BUDGET RECEIVED 535,600.00 1,834.34 533,765.66 0.340% 704,700.00 4,176.67 700,523.33 0.590% 387,670.00 114,631.68 273,038.32 29.570% 3,800,000.00 657,758.70 3,142,241.30 17.310% 3,510,100.00 144,189.63 3,365,910.37 4.110% 560,000.00 22,614.11 537,385.89 4.040% 9,498,070.00 945,205.13 8,552,864.87 9.950% 175,100.00 49,164.10 125,935.90 28.080% 12,400.00 3,622.50 8,777.50 29.210% 412,500.00 199,252.65 213,247.35 48.300% 89,400.00 29,936.30 59,463.70 33.490% 68,000.00 33,002.16 34,997.84 48.530% 37,000.00 18,718.68 18,281.32 50.590% 46,200.00 16,194.15 30,005.85 35.050% 840,600.00 349,890.54 490,709.46 41.620% 1,200.00 564.66 635.34 47.060% 187,350.00 37,138.50 150,211.50 19.820% 357,950.00 178,665.34 179,284.66 49.910% 258,400.00 63,544.95 194,855,05 24.590% 468,550.00 164,973.86 303,576.14 35.210% 1,273,450.00 444,887.31 828,562.69 34.940% 1,426,200.00 377,765.70 1,048,434.30 26.490% 60,000.00 23,214.77 36.785.23 38.690% 45,000.00 13,810.47 31.189.53 30.690% 10,000.00 2,781.19 7,218.81 27.810% 145,000.00 0.00 145,000.00 0.000% 0.00 0.00 0.00 0.000% 18,507.00 9,387.37 9.119.63 50.720% 1,698,000.00 0.00 1,698,000.00 0.000% 150,000.00 0.00 150,000.00 0.000% 3,552,707.00 426,959.50 3,125,747.50 12.020% 1,359,100.00 491,344.86 867,755.14 36.150% 5,250.00 1,469.00 3,781.00 27.980% 0.00 3.48 (3.48) 0.000% 5,250.00 1,472.48 3,777.52 28.050% 30,000.00 0.00 30,000.00 0.000% 16,559,177.00 2,659,759.82 13,899.417.18 16.060% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments Transfer in TOTAL ASSESSMENT DISTRICT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY CRIME VIOLENT TASK FORCE REVENUE: Member Contributions Grant revenue Interest TOTAL CRIME VIOLENT TASK FORCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 621,600.00 0.00 621,600.00 0.000% 1,500.00 2,129.12 (629.12) 141.940% 623,100.00 2,129.12 620,970.88 0.340% 162,500.00 20,008.94 142,491.06 12.310% 112,000.00 14,033.66 97,966.34 12.530% 209,300.00 26,763.52 182,536.48 12.790% 6,000.00 6,000.00 0.00 100.000°% 72,200.00 0.00 72,200.00 0.000% 7,900.00 881.09 7,018.91 11.150 % 669,900.00 67,687.21 502,212.79 11.880% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 164,800.00 0.00 164,800.00 0.000% 0.00 0.00 0.000% 164,800.00 0.00 164,800.00 0.000% 1,378.32 (1,378.32) 0,000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 0.00 0.000% 0.00 1,378.32 (1,378.32) 0.000% 0.00 0.00 0.000% 2,200.00 22.62 2,177.38 1,030% 2,200.00 22.62 2,177.38 1.030% 28,000.00 0.00 28,000.00 0.000% 300.00 102.22 197.78 34.070°% 0.00 0.00 0.000% 28,300.00 102.22 28,197.78 0.360% 829,700.00 0.00 829,700.00 0.000% 0.00 0.00 0.000°% 0.00 0.00 0.000% 829.700.00 0.00 829,700.00 0.000% 25,000.00 0.00 25,000.00 0.000% 8,400,00 1,139.00 7,261.00 13.160% 33,400.00 1,139.00 32,261.00 3.410 0 50,000.00 40,000.00 10,000.00 80.000°% 31,500.00 0.00 31,500.00 0.000% 0.00 97.86 (97.86) 0.000% 81,500.00 40,097.86 41,402.14 49. 00�- 0', t CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 61,700.00 12,216.84 49,483.16 19.800% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 61,700.00 12,216.84 49,483.16 19.800% VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 0.000% TOTAL VILLAGE PARKING 0.00 0.00 0.00 0.000°% SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contribution 21,881.00 754.07 21,126.93 3.450% Interest 1,400.00 246.14 1,153.86 17,580% TOTAL SCAQ 23,281.00 1,000.21 22,280.79 4.300% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 300.00 48.43 251.57 16.140% TOTAL LQ PUBLIC SAFETY 2,300.00 2,048.43 251.57 89.060% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 261.95 (261.95) 0.000% Transfer In 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 261.95 (261.95) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 2,963,317.89 194,927.68 2,768,390.21 6.580% CVWD 877,462.40 0.00 877,462.40 0.000°% County of Riverside 0.00 0.00 0.00 0.000°% Joint Powers Ins Authority 0.00 0.00 0.00 0.000% City of Indio 211,409.00 48,640.50 162.768.50 23.010% SB300 Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 3,939,818.00 0.00 3,939,818.00 0.000% S13821-Bicycle Path Grant 55,353.00 0.00 55,353.00 0.000% State of California 650,000.00 0.00 650,000.00 0.000% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 77,000.00 0.00 77,000.00 0.000% Transfers in From Other Funds 33,607,243.00 1,796,736.64 31,810,506.36 5.350% TOTAL CIP REVENUE 42,400,969.03 2,040,304.82 40,360,664.21 4.810% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.000% Interest 0.00 0.00 0.000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000% URBAN FORESTRY Grant Revenue 1,100.00 0.00 1,100.00 0.000°% Interest 0.00 0.00 0.000% TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0.000% _ CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED EQUIPMENT REPLACEMENT FUND: Equipment Charges 289,348.00 289,348.00 0.00 100.000 % Capital Contribution 0.00 0.00 0.000% Interest 43,800.00 7,782.14 36,017.86 17.770% Transfers In 0.00 0.00 0.000 TOTAL EQUIPMENT REPLACEMENT 333,148.00 297,130.14 36,017.86 89.190% INFORMATION TECHNOLOGY FUND: Charges for services 162,164.00 162,164.00 0.00 100.000% Capital Contribution 0.00 0.00 0.000% Interest 14,000.00 2,398.68 11,601.32 17.130% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 176,164.00 164,562.68 11,601.32 93.410% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 87,300.00 20,585.10 66,714.90 23.580% Arts in Public Places Credits Applied 0.00 0.00 0.000% Interest 16,700.00 2,058.40 14,641.60 12.330°% TOTAL ARTS IN PUBLIC PLACES 104,000.00 22,643.50 81,356.50 21.770% TRANSPORTATION Developer fees 549,000.00 157,629.86 391,370.14 28.710% Interest 23,100.00 10,514.76 12,585.24 45.520% Transfer in 0.00 0.00 0.000% TOTAL TRANSPORTATION 572,100.00 168,144.62 403,955.38 29.390% PARKS & RECREATION Developer fees 251,000.00 59,652.00 191,348.00 23.770% Interest 20,500.00 72.93 20,427.07 0.360% Transfer in 0.00 0.00 0.000% TOTAL PARKS & RECREATION 271,500.00 59,724.93 211,775.07 22.000% CIVIC CENTER Developer fees 183,000.00 53,553.53 129,446.47 29.260% Interest 30,300.00 5,129.40 25,170.60 16.930% Transfer in 0.00 0.00 0.000% TOTAL CIVIC CENTER 213,300.00 58,682.93 154,617.07 27.510% LIBRARY DEVELOPMENT Developer fees 112,500.00 28,381.00 84,119.00 25.230% Interest 17,900.00 2,667.98 15,232.02 14.900% Transfer in 0.00 0.00 0.000% TOTAL LIBRARY DEVELOPMENT 130.400.00 31,048.98 99,351.02 23.810% COMMUNITY CENTER Developer fees 48,500.00 12,631.00 35,869.00 26.040% Interest 5,100.00 1,238.62 3,861.38 24.290% TOTAL COMMUNITY CENTER 53,600.00 13,869.62 39,730.38 25.880% STREET FACILITY Developer fees 7,500.00 2,421.02 5,078.98 32.280% Interest 1,000.00 273.77 726.23 27.380% TOTAL STREET FACILITY 8,500.00 2,694.79 5,805.21 31,700% W CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 2,500.00 652.00 1,848.00 26.080% 200.00 71.72 128.28 35.860% 2,700.00 723.72 1,976.28 26.800% 48,500.00 9,718.38 38,781.62 20.040% 200.00 20.09 179.91 10.050% 48,700.00 9,738.47 38,961.53 20.000% 200,000.00 0.00 200,000.00 0.000% 4,000.00 0.00 4,000.00 0.000% 204,000.00 0.00 204,000.00 0.000% 0710112002.09130/2002 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 156,625.07 0.00 509,959.93 23.5% CITY MANAGER'S OFFICE 715,373.00 134,062.68 0.00 581,310.32 18.7 % ECONOMIC DEVELOPMENT 905,719.00 166,498.00 0.00 739,221.00 18.4% PERSONNEL/RISK MGT 591,265.00 272,904.99 0.00 318,360.01 46.2 % TOTAL GENERAL GOVERNMENT 2,878,942.00 730,090.74 0.00 2,148,851.26 25.4 % FINANCE: FISCAL SERVICES 620,157.00 147,924.05 0.00 472,232.95 23.9% CENTRAL SERVICES 590,871.00 131,640.25 0.00 459,230.75 22.3% TOTAL FINANCE 1,211,028.00 279,564.30 0.00 931,463.70 23.1 % CITY CLERK 460,305.00 103,179.72 0.00 357,125.28 22.4% COMMUNITY SERVICES SENIOR CENTER 289,365.00 52,933.10 0.00 236,431.90 18.3% PARKS & RECREATION ADMINISTRATION 842,534.00 105,918.65 14,750.00 721,865.35 12.6 % PARKS & RECREATION PROGRAMS 95,850.00 22,904.92 0.00 72,945.08 23.9% TOTAL COMMUNITY SERVICES 1,227,749.00 181,756.67 14,750.00 1,031,242.33 14.8% POLICE 4,461,683.00 390,801.82 0.00 4,070,881.18 8.8% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 212,016.00 49,373.22 0.00 162,642.78 23.3 % CODE COMPLIANCE 566,659.00 140,441.23 0.00 426,217.77 24.8% ANIMAL CONTROL 203,582.00 47,797.97 0.00 155,784.03 23.5% BUILDING 584,968.00 180,409.04 0.00 404,558.96 30.8% EMERGENCY SERVICES 35,390.00 7,626.34 0.00 27,763.66 21.5% FIRE 1,752,000.00 0.00 0.00 1,752,000.00 0.0% CIVIC CENTER BUILDING -OPERATIONS 1,020,063.00 164,563.67 0.00 855,499.33 16.1 % TOTAL BUILDING & SAFETY 4,374,678.00 590,211.47 0.00 3,784,466.53 13.5 % COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 546,312.00 71,783.78 0.00 474,528.22 13.1% CURRENT PLANNING 699,551.00 119,726.99 0.00 579,824.01 17.1 % TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 191,510.77 0.00 1,054,352.23 15.4 % PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 244,397.00 67,693.20 0,00 176,703.80 27.7% DEVELOPMENT & TRAFFIC 1,008,986.00 189,048.48 0.00 819,937.52 18.7 % MAINT/OPERATIONS - STREETS 1,881,960.00 219,398.09 0.00 1,662,561.91 11.7% MAINT/OPERATIONS-LTG/LANDSCAPIN( 1,601,786.00 300,045.64 (1,800,00) 1,303,540.36 18.7% CONSTRUCTION MANAGEMENT 337,755.00 53,852.84 0.00 283,902.16 15.9% TOTAL PUBLIC WORKS 5,074,884.00 830,038.25 (1,800.00) 4,246,645.75 16.4 % TRANSFERS OUT 348,333.45 2,000.00 0.00 346,333.45 0.6% GENERAL FUND REIMBURSEMENTS (3,940,560.98) (802,344.51) 0.00 (3,138,216.47) 20A% NET GENERAL FUND EXPENDITURES 17,342,904.47 2,496,809.23 12,950.00 14,833,145.24 14.4% CITY OF LA QUINTA 0710112002 - 0913012002 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 569,900.00 142,474.98 0.00 427,425.02 25.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL GAS TAX 569,900.00 142,474.98 0.00 427,425.02 25.0% QUIMBY FUND: TRANSFER OUT 97,326.35 3,964.85 0.00 93,361.50 4.1 % FEDERAL ASSISTANCE FUND: TRANSFER OUT 164,825.00 (30.00) 0.00 164,855.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 0.00 0.00 0.00 0.0% CMAQ/ISTEA TRANSFER OUT 0.00 0.00 0.00 0.0% VILLAGE PARKING TRANSFER OUT (1892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.0% VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 2,292.43 0.00 37,707.57 5.7% TOTAL VIOLENT CRIME TASK FORCE 40,000.00 2,292.43 0.00 37,707.57 5.7 % SLESF(COPS) TRANSFER OUT 0.00 0.00 0.00 0.0 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 207,425.01 0.00 622,274.99 25.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 829,700.00 207,425.01 0.00 622,274.99 25.0% INFRASTRUCTURE FUND 146116 CONSTRUCTION 0.00 0,00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 2,711,637.00 485,476.20 0.00 2,226,160.80 17.9% TOTALINFRASTRUCTURE 2,711,637.00 485,476.20 0.00 2,226,160.80 17.9% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 0.1% TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 0.1 % 0F11 CITY OF LA QUINTA 07101/2002 - 09/30/2002 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 1,435,004.17 328,940.11 0.00 1, 106,064.06 22.9% TOTAL TRANSPORTATION 1,435.004.17 328,940.11 0.00 1,106,064.06 22.9% PARKS & RECREATION PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 5,391,927.00 493,168.29 0.00 4,898,758.71 9.1 % TOTAL PARKS & RECREATION 5,391,927.00 493,168.29 0.00 4,898,758.71 9.1 % CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,831.00 50,957.00 0.00 152,874.00 25.0% TRANSFER OUT 364,687.00 0.00 0.00 364,687.00 0.0% TOTAL CIVIC CENTER 568,518.00 50,957.00 0.00 517,561.00 9.0% LIBRARY DEVELOPMENT PROGRAM COSTS &00 0.00 0.00 0.0% TRANSFER OUT 5,231,894.04 12,112.92 0.00 5,219,781.12 0.2% TOTAL LIBRARY DEVELOPMENT 5,231,894.04 12,112.92 0.00 5,219,781.12 0.2 % COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.0 % TRANSFER OUT 0.00 0.00 0.00 0.0 % TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0,00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% FIRE PROTECTION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,500,000.00 0.00 0.00 1,500,000.00 0.0% TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 0.0% LIBRARY COUNTY PROGRAM COSTS 0.00 &00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 41,461,838.18 1,988,317.30 0.00 39,473,520.88 4.8% PROJECT REIMBURSEMENTS TO GEN FUND 939,130.08 51,987.52 0.00 887,142.56 5.5% TOTAL CAPITAL IMPROVEMENT 42,400,968.26 2,040,304.82 0.00 40,360,663.44 4.8 % ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP OPERATING EXPENSES-APP ART PURCHASES TRANSFER OUT LQ NORTE (97-1) CIP FUND PROJECT EXPENSES TRANSFER OUT URBAN FORESTRY GRANT TRANSFER OUT VILLAGE PARKING TRANSFER OUT 3,700.00 0.00 0.00 3,700.00 0.0% 1,700.00 900.00 0.00 800.00 52.9 % 92,000.00 0.00 0.00 92,000.00 0.0% 338,161.00 61,238.46 0.00 276,922.54 18.1% TOTAL ART IN PUBLIC PLACES 435 561.00 62,138.46 0.00 373,422.54 14.3% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 0.00 0.0% 1,100.00 0.00 0.00 1,100.00 0.0% b" (1,892.85) 0.00 0.00 (1 892.85) 0.0 !_ E INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 611,100.00 50,723.02 0.00 560,376.98 8.3% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 328,842.00 24,677.77 21,232.56 282,931.67 7.5% TaT 4 sCP Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Approval to Transfer Funding for the Interim Bridge Project From the Transportation Development Impact Fee Fund to the Infrastructure Fund RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approval to transfer $201,441 in funding for the Interim Bridge Project from the Transportation Development Impact Fee Fund to the Infrastructure Fund. FISCAL IMPLICATIONS: The fiscal impact will result in an increase of $201,441 in available Transportation DIF Funding available and a decrease of a like amount in the Infrastructure Fund. CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: During the review of the Fiscal Year 01 /02 Developer Impact Fee Report with the Building Industry Association (BIA), staff and the BIA concurred that the original Transportation DIF Fees used for the Avenue 50 Interim Bridge Project should not be charged to the Transportation DIF Fund. Staff is proposing that the funds for this project come from the Infrastructure Fund. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the transfer of $201,441 in funding for the Interim Bridge Project from the Transportation Development Impact Fee Fund to the Infrastructure Fund; or 2. Do not approve the transfer of $201,441 in funding for the Interim Bridge Project from the Transportation Development Impact Fee Fund to the Infrastructure Fund; or 3. Provide Staff with alternative direction. Respectfully submitted, j lq� I �� hn M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Lawrence Goldberg - Date of Loss: June 6, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: November 19, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Lawrence Goldberg, with a reported date of loss of June 6, 2002. FISCAL IMPLICATIONS: The total amount of the claim was $100,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Lawrence Goldberg with a reported date of loss of June 6, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Lawrence Goldberg, with a reported date of loss of June 6, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. C� Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Lawrence Goldberg Claim for Damages ATTACHMENT 1 ' """"' CITY CLERK'S OFFICE ULAiM 1-UK UAMAUES RCJCP%VC f Vr\ IF ILII'll U JI P\IAf' City of La Quinta TO PERSON OR PROPERTY CLAIM NO. P.O. Box1504 RECEIVED La Quints, CA 92253 6,0? OCT 21 RN 2: S 3 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after I T Y t L ;. (, :) i Pd T A the occurrence. (Gov. Code § 91 t2.) I T Y � 1. F R N' S OFFICE 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of City) Date of Birth of Claimant: City of La Quinta 10/29/71 Name of Claimant: ccu aielign o Claimant: ur�il ance su erviso: �ommissign —Lawrence Goldbergamen Home Address of Claimant City and State Home Telephone of Claimant: 82686 Bogart Drive, Indio, CA 92201 (760) 347-6806 Business Address of Claimant: City and State Business Telephone of Claimant: Give address and telephone number to which you desire noti or mml�aic�atio tQ be sent James D. Turner, Esq. TRO6 b /4-005W Claimant's Social Security No.: regardingdaim: — 111. Suite 201 Indian Wells CA 92210 607-28-5137 When di or INJURY octal? 21 / b y munknown Names of any city employees involved in INJURY or DAMAGE: Date: Time: ' p ' If Claim is for Equitable Indemnity, give date claimant served with the complaint: Date: Where did DAMAGE or INJURY occur? Describe fully. and locate on diagram nn reverse side of this chant Whara nnnrnnrinta niva elroof no—c and address and measurements from landmarks: Avenue 48 east of intersection of Youngs Lane Describe in detail how the DAMAGE or INJURY occurred. Roadway narrowed without warning -- no signs, no cones, no lines, etc., lane ended into berm Why do you claim the city is responsible? City did not properly maintain roadway -- there was no warning that the roadway would end. Uescnbe In detail each INJURY or DAMAGE Reinjured lower back; injured shoulder, arm & neck. Have pain in shoulder I back, arms; neck stiff, numb arms. C71 w LCi nLRi 1HI` I'.I AIM MI 141 NL GI(jNF�I IIF.i G�.1/C�G Clr'C The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property ..................... $ unk _ Future expenses for medical and hospital care .$ unk Expenses for medical and hospital care es t $ _ urtk Future loss of earnings ....................$ un Loss of earnings ........................ $ unk Other prospective special damages ..........$ tixik Special damages for ..................... $ unk Prospective general damages ... _ ..........S unk Total estimated prospective damages .......S Link General damages ............ . .......... $ 10 0 , 0 0 0 Total damages incurred to date .......... $ Total amount claimed as of date of presentation of this claim: $10 0 , 0 0 0 Was damage and/or injury investigated by police? yP - If so, what city? Indio Were paramedics or ambulance called? If so, name city_ or ambulance It injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses ofpersons kno to have fo abon: Name Fred Goldberg Address 82686 Bogart r. , Indio Phone (760) 347-6806 Name Luis Martinez Address City of Indio hone Name Address Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Alhart Andersen Address 41 1 0 Wachi ngtnn � Tc1ni n Phone( Doctor M a r i amine Lle z e l an Address 7 20 97 H;_r_1]1 � Ranr-hn Mi ranPhone(_7 ti 0) - 4 0 —1 0 0.1 o Matthaur Warnar 78467 HW= 111 La- nuinta, (760) 771 9437 READ CAREFULLY For all accident claims place on following diagram name of streets, including North, accident by "A-1" and location of ,yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by "X" and by showing house by'B-1" and the point of impact by 'X." numbers or distances to street corners. If City Vehicle was involved, designate by letter "A' location of City Vehicle when you first saw it, and by "B" location of yourself NOTE If diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle,- location of City vehicle at time of signed by claimant. D y CURB—�_ -_ I, SIDEWA oiR re or ualmant�r person filing on his behalf giving relationship to im . / ?1-11-r F- Attorney ! James D. Turner 110/16/,q i iL-� a iCiui-i'v irticl �-ooe o % i Tit�t 4 stP Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Fred Goldberg - Date of Loss: June 6, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: November 19, 2002 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Fred Goldberg, with a reported date of loss of June 6, 2002. FISCAL IMPLICATIONS: The total amount of the claim was $1,109,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Fred Goldberg with a reported date of loss of June 6, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Fred Goldberg, with a reported date of loss of June 6, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, 1 Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Fred Goldberg Claim for Damages Gr'r► Oj 0 42 ATTACHMENT 1 FILE WITH: CLAIM FnR neMer_ vl I I %,LCRn J ur"'t - ---- City of La Quinta TO PERSON OR PROPERTY P.O. Box 1504 CLAIM NO. E C E l V E La Quinta, CA 92253 T 2 P1=1 3: 00 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months after C I T OF LA to U I N T A the occurrence. (Gov. Code § 911.2.) CITY 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. C L E 1; �C ' S OFFICE Code § 911.2.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident. 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: [Name of City] Date of Birth of Claimant: City of La Quinta 1/8/35 Name of Claimant: Fred Goldberg Occupation of Claimant: Home Address of Claimant: City and State Grape grower Home Telephone of Claimant: 82-686 Bogart, Indio, CA 92201 (760) 347-3110 Business Address of Claimant: City and State 52-301 Enterprise Way, Coachella, CA 92236 Business Telephone of Claimant: Give address and telephone number to which you desire notices or communications to be sent Claimant's Social Security No.: regardingclaim: James D. Turner, Esq. (760) 674-0998 563-44-8433 74-770 Hwy 111, Suite 201, Indian Wells, CA 92210 When did DAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE: Date: 6 / 6 / 0 2 Time: 9 : 21 P.M. unknown If Claim is for Equitable Indemnity, give date claimant served with the complaint. - Date: Where did DAMAGE or INJURY occur? Describe fully. and locate nn dinnrnm nn rcvarcc e,rIn M fk;.. k and address and measurements from landmarks: -- --- -• -••- ••��..�.. uPH'vP,10 UI ylvc a cc IICU I ICJ Avenue 48 east of intersection of Youngs Lane Describe in detail how the DAMAGE or INJURY occurred. Roadway narrowed without warning -- no signs. -no cones, no lines, etc. -- lane ended into berm Why do you claim the city is responsible? City did not properly maintain roadway -- there was no warning that the roadway would end. Describe in detail each INJURY or DAMAGE Ruptured cords of mitral valve required heart valve replacement -- neck-'and back strain -- contusion to chest. r w SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE Irl i.l The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: Damage to property .approx .......... $ 9 1000 Future expenses for medical and hospital care .$ unk Expenses for medical and hospital care es t . $ 150 . 000 Future loss of earnings ......... . Loss of earnings ........................ $ ink S —rink Other prospective special damages ..........$ „nk Special damages for ..................... $ �n]t Prospective general damages ..............S Total estimated prospective damages .... S -)unk General damages ............ . .......... $ 9 5 0 0 0 0 0 0.0y 4Q (L__ Total damages incurred to date .......... $ - Total amount claimed as of date of presentation of this claim: $ 1,10 9 , 000 Was damage and/or injury investigated by police? yes If so, what city? Indio Were paramedics or ambulance called? If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: NameLawrenCP Gol db rcr. Address82-686 Bogart Dr. , Indio hone (760 Name •17iC Martine P Address City of Indio Police off' Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Melvin GD_az-1 z nrtn Address 397 10 Bob Hogg, Ranc�hn Mira(�one (760) 341-0889 Doctor Address _ Phone READ CAREFULLY For all accident claims place on following diagram name of streets, including North, accident by "A-1" and location of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by "X" and by showing house by "13-1" and the point of impact by "X." numbers or distances to street corners. If City Vehicle was involved, designate by letter "A' location of City Vehicle when you first saw it, and by T" location of yourself NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. CURB 77 IM NOTE: rson filing on Attorney D y SIDEWALK I SIDEWALK Name: James D. Turner 347-6806 vcy Date: 9/16/02 C... FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) nnr TW�t 4 stP Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE• Approval of a Supplemental Agreement with Riverside County for the Use of Community Development Block Grant (CDBG) Funds for Construction of Street Light Improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda, and Public Service Funds for the Boys and Girls Club - La Quinta Unit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 7 Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $168,517 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($138,517), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000). FISCAL IMPLICATIONS: The City will receive reimbursement of $168,517 in CDBG Entitlement Funds for the construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($138,517), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The purpose of this Supplemental Agreement, between the City and Riverside County, is to authorize the use of CDBG funds for FY 2002-2003 in the amount of $168,517 in accordance with the Housing and Community Development Act of 1974. This allocation reflects a proportional share of the Riverside County's entitlement allocation from H.U.D. The City submitted CDBG applications to the County for the projects in January, 2002; the applications were subsequently approved by the Board of Supervisors. 079 This Supplemental Agreement is for projects which have been approved by the City Council on December 18, 2001 under Resolution 2001-167 and are available with the beginning of the new Federal Fiscal Year which begins October 1, 2002. Monies become available for reimbursement to the City upon approval of this Agreement by the City and the Riverside County Board of Supervisors. For the past nineteen years, the City of La Quinta has been participating in the Urban Counties CDBG program with Riverside County. Entitlement Funds for CDBG Program Years 9-26 have been expended for projects such as: Senior Center construction, La Fonda Street construction and public service funds for the Boys and Girls Club - La Quinta Unit. The City has previously entered into Supplemental Agreements with the County for the use of CDBG funds. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $168,517 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($138,517), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000); or 2. Do not Approve the Supplemental Agreement and authorize the Mayor to sign the Agreement (Attachment 1) to utilize the sum of $168,517 in CDBG Entitlement Funds for construction of street light improvements on Desert Club Drive, Avenida Bermudas, and Avenida La Fonda ($138,517), and public service funds for the Boys and Girls Club - La Quinta Unit ($30,000); or 3. Provide staff with alternative direction. Respectfully submitted, erman) Community Development Director Attachment: Supplemental Agreement Approved for Submission by: Thomas P. Genovese, City Manager G �, Q ATTACHMENT #1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 File: 4.LQ029, 4.LQ030 SUPPLEMENTAL AGREEMENT FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS COUNTY OF RIVERSIDE of the State of California, herein called, "COUNTY," and the CITY OF LA QUINTA, herein called "CITY," mutually agree as follows: 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement dated June 15, 1999, whereby CITY elected to participate with COUNTY, which has qualified as an "Urban County" for purposes of receiving Community Development Block Grant (CDBG) funds, and to assist and undertake essential community development and housing assistance activities pursuant to the Housing and Community Development Act of 1974, as amended, hereinafter referred to as "Act". Said Cooperation Agreement dated June 15, 1999, is incorporated herein by reference and made a part of this Agreement as if each and every provision was set forth herein. 2. PURPOSE. CITY promises and agrees to undertake and assist with the community development activities, within its jurisdiction, by utilizing the sum of 168,517, CDBG Entitlement Funds, as specifically identified in Exhibits A and B are attached hereto and consist of 3 pages (each), and by this reference are incorporated herein, for the projects: 4.LQ029 Public Facility improvements, $138,517.00. 4.LQ030 Boys and Girls Club of Coachella Valley, La Quinta Unit, $30,000.00. CITY shall obtain COUNTY's approval, through its Economic Development Agency, of the project plans and specifications prior to CITY's construction of same when a project consists of a 1_ l 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 construction activity. 3. TERM OF AGREEMENT. The term of this Agreement for the projects shall be for a period of one (1) year from July 1, 2002 to June 30, 2003, and proceed consistent with the completion schedule set forth in Exhibits A and B. In the event that the projects are knot substantially completed by the time set forth in the completion schedule due to unforeseen or uncontrollable causes, the schedule for the completion of the project may be extended by the period of the enforced delay. Times of performance may also be extended in writing by the mutual agreement of CITY and COUNTY. If substantial progress toward completion in conformance with the completion schedule, as determined by COUNTY of the projects are not made during the term of the Supplemental Agreement, COUNTY may suspend or terminate this agreement by the procedures set forth in the Section titled "Termination", of this agreement and the entitlement funds associated with the projects may be reprogrammed by COUNTY after appropriate notice is given. 4. DISPOSITION OF FUNDS. COUNTY's Board of Supervisors shall determine the final disposition and distribution of all funds received by COUNTY under the Act consistent with the provisions of Paragraphs 2 and 3 of this Agreement. COUNTY, through its Economic Development Agency, shall: (1) Make payment of the grant funds to CITY as designated in Exhibits A and B; and (2) It is the CITY's responsibility to monitor the projects activity of Exhibits A and B to ensure compliance with applicable federal regulations and the! terms of this Agreement. CITY shall comply with timely drawdown of funds by submitting monthly requests for reimbursement. All disbursements of grant funds will be on a reimbursement basis and (I S -2- r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 made within thirty (30) days after the CITY has submitted its letter identifying payments and documentation which supports expenditures. All authorized obligations incurred in the performance of the Agreement must be reported by May 15, 2003 for projects eligible under 570.201(e), Public Services. 5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with COUNTY in undertaking essential community development and housing assistance activities, specifically urban renewal and public assistance housing, and shall assist COUNTY in carrying out its Strategic Plan of the Consolidated Plan and other requirements of the Community Development Block Grant Program. 6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Section 15051(d) of Title 14 of the California Administrative Code, CITY is designated as the lead agency for the projects that are the subject matter of this Agreement. 7. HOLD HARMLESS AND INDEMNIFICATION. CITY shall comply with all applicable laws, rules and regulations, and shall indemnify, save and hold harmless COUNTY and its agency members and their respective agents, servants and employees of and from any and all liabilities, claims, debt, damages, demands, suits, actions and causes of action of whatsoever kind, nature or sort including, but not by way of limitation, wrongful death, expenses of the defense of said parties, and the payment of attorney's fees, arising out of or in any manner connected with the performance by CITY under this Agreement. 8. RECORDS AND INSPECTIONS. a. CITY shall establish and maintain records inl -3- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 P4110 21 22 23 24 25 KV 27 28 in any manner connected with the performance by CITY under this Agreement. 8. RECORDS AND INSPECTIONS. a. CITY shall establish and maintain records in accordance with 24 CFR Part 570 and Part 85 and OMB Circular A-87 as applicable and as they relate to the acceptance and use of federal funds under this Agreement. b. CITY shall maintain a separate account for CDBG Entitlement funds received as set forth in Exhibits (A and B). C. CITY shall, during the normal business hours, make available to COUNTY and to the Department of Housing and Urban Development for examination and copying all of its records and other materials with respect to matters covered by this Agreement. d. CITY shall not retain any program income as defined in Section 570.500 of Title 24 of the Federal Code of Regulations. Said program income shall be used only for the activities that are the subject of this Agreement. Further, all provisions of this Agreement shall apply to such activities. e. The CITY shall ensure projects that are serving, limited clientele (570.208(a)(2)(i), that at least fifty-one percent) (510) of the persons benefiting from the CDBG funded activities are of low and moderate income and meet the program income guidelines attached as Exhibits (A and B) The CITY must provide the direct benefit documentation required. 9. FEDERAL REQUIREMENTS. CITY shall comply with the provisions of the Act and any amendments thereto and the federal regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY is to comply with those regulations -4- 4 9� 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 found in Part 85 and Part 570 of Title 24 of the Code of Federal Regulations. CITY is to comply with OMB Circular A-87, or any subsequent replacement. CITY is to abide by the provisions of the Community Development Block Grant Manual, prepared by COUNTY and cited in the above -mentioned Cooperation Agreement. 10. INDEPENDENT CONTRACTOR. CITY and its agents, servants and employees shall act at all times in an independent capacity during the term of this Agreement, and shall not act as, shall not be, nor shall they in any manner be construed to be agents, officers or employees of the COUNTY. 11. TERMINATION. a. CITY. CITY may not terminate this Agreement except upon express written consent of COUNTY. b. COUNTY. Notwithstanding the provisions of Paragraph lla, COUNTY may suspend or terminate this Agreement upon written notice to CITY of action being taken and the reason for such action: (1) In the event CITY fails to perform the covenants herein contained at such times and in such manner as provided in this Agreement; and (2) In the event there is a conflict with any federal, state or local law, ordinance, regulation or rule rendering any of the provisions of this Agreement invalid or untenable; or (3) In the event the funding from the Department of Housing and Urban Development referred to in Paragraphs 1 and 2 above is terminated or otherwise becomes unavailable. C. Upon suspension of this Agreement, CITY agrees to return any unencumbered funds which it has been provided by COUNTY. -5- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 In accepting said funds, COUNTY does not waive any claim or cause of action it may have against CITY for breach of this Agreement. d. Upon suspension of this Agreement, CITY agrees not to incur any additional cost with regard to the projects that are cited in the written notice as necessitating the suspensions. 12. NONDISCRIMINATION. CITY shall abide by Sections 570.601 and 570.602 of Title 24 of the Federal Code of Regulations which requires that no person in the United States shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development funds. 13. PROHIBITION AGAINST CONFLICTS OF INTEREST a. CITY and its assigns, employees, agents, consultants, officers and elected and appointed officials shall become familiar with and shall comply with the CDBG regulations prohibiting conflicts of interest contained in 24 CFR 570.611, attached hereto as Exhibit "CI" and by this reference incorporated herein. b. CITY and its assigns, employees, agents, consultants, officers, and elected and appointed officials shall become familiar with and shall comply with Section A-11 of the County's CDBG Policy manual, attached hereto as Exhibit "CI" and by this reference incorporated herein. C. CITY understands and agrees that no waiver of exception can be granted to the prohibition against conflict of interest except upon written approval of HUD pursuant to 24 CFR 570.611 (d). Any request by CITY for an exception shall first be go 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 reviewed by COUNTY to determine whether such request is appropriate for submission to HUD. In determining whether such request is appropriate for submission to HUD, COUNTY will consider the factors listed in 24 CFR 570.611 (e). d. Prior to any funding under this Agreement, CITY shall provide COUNTY with a list of all employees, agents, consultants, officers and elected and appointed officials who are in a position to participate in a decision making process, exercise any functions or responsibilities, or gain inside information with respect to the CDBG activities funded under this Agreement. CITY shall also promptly disclose to COUNTY any potential conflict, including even the appearance of conflict, that may arise with respect to the CDBG activities funded under this Agreement. e. Any violation of this section shall be deemed a material breach of this Agreement, and the Agreement shall be immediately terminated by the COUNTY. 14. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no liability for any later determination by the United States Government, the Department of Housing and Urban Development or any other person or entity that CITY is or is not eligible under 24 CFR Part 570 to receive CDBG funds. 15. USE OF PROPERTY. Whenever federal CDBG funds or program income are used, in whole or in part, for the purchase of equipment or personal property, the property shall not be transferred from its originally funded use for a period of five (5) years from the date that the City is no longer a part of the urban COUNTY program. The CITY shall maintain an inventory for COUNTY review. -7- 2 3 4 5 CV 7 M. 91 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 WE 16. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY agrees to notify and to require any lessee or assignee to notify Riverside County Workforce Development Center/JTPA and GAIN - Department of Public Social Services of any and all job openings that are caused by this project. 17. PUBLICITY. Any publicity generated by CITY for the project funded pursuant to this Agreement, during the term of this Agreement, will make reference to the Contribution of the County of Riverside Community Development Block Grant Program in making the project possible. 18. PROGRAM MONITORING AND EVALUATION. CITY shall be monitored and evaluated in terms of its effectiveness and timely compliance with the provisions of this Agreement and the effective and efficient achievement of the Program Objectives. Quarterly reports shall be due on the last day of the month immediately following the end of the quarter being reported. The quarterly' written reports shall include, but shall not be limited to the following data elements: a. Title of program, listing of components, description of activities/operations. b. The projected goals, indicated numerically, and also the goals achieved (for each report period). In addition, identify by percentage and description, the progress achieved towards meeting the specified goals; additionally, identify any problems encountered in meeting goals. C. If CDBG funded Activity meets National Objective under 24 CFR 570.208 (a)(2)(i), SPONSOR shall report the following: 1) Total number of direct beneficiaries G� f r 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 (clientele served) who are: • Moderate income • Low income • Very -low income 2) Percent of the Low/Moderate income beneficiaries 3) Racial ethnicity of clientele 4) Number of Female Headed Households SPONSOR shall report beneficiary statistics monthly to EDA on the pre -approved Direct Benefit Form, and Self - Certification Form (certifying income, family size, and racial ethnicity) as required by HUD. Updated forms are to be provided to said SPONSOR by EDA should HUD implement changes during the term of this agreement. 19. ENTIRE AGREEMENT. It is expressly agreed that this Agreement together with the cooperation Agreement between the parties, embodies the entire agreement of the parties in relation to the subject matter thereof, and that no other Agreement or understanding, verbal or otherwise, relative to this subject matter, exists between the parties at the time of execution. 20. MINISTERIAL ACTS. The Executive Director of the COUNTY's Economic Development Agency or his or her designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to implement the terms, provisions, and conditions of this Agreement as it may be amended from time to time by COUNTY. 91 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 21. MODIFICATION OF AGREEMENT. This Agreement may be modified or amended only by a writing signed by the duly authorized and empowered representative of COUNTY and CITY respectively. DATED: ATTEST: Nancy Romero COUNTY OF RIVERSIDE Clerk of the Board M Deputy (Seal) DATED: ATTEST: JV:SH::amj F:\Shared\CDBG\4TH\LQ\SUPPAGR02.029-030.doc By: Chairman, Board of Supervisors 92 CITY OF LA QUINTA -10- Mayor EXHIBIT A Page 1 SPONSOR'S AGREEMENT Sponsor: City of La Quinta Address: 78-495 Calle Tampico, La Quinta, CA 92253 Project Title: Public Facility improvements Location: Desert Club Drive, Avenida Bermudas, and Avenida La Fonda FILE: 4.LQ029 Description: CDBG funds will be used for the design and construction of new street lighting along Desert Club Drive, Avenida Bermudas,and Avenida La Fonda within the City of La Quinta's Redevelopment Area #1. Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ 38,517.00 $ 38,517.00 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs s 100,000.00 $100,000.00 6) Relocation Costs 7) Equipment Costs 8) Other Costs 9) Operation/Maintenance 10) Contingency TOTAL $138,517.00 $138,517.00 6(1 0 A EXHIBIT A Page 2 Timetable Implementation Schedule Milestones Prepare Plans & Specifications Bid Documents & Review Bid Advertisement, Bid Review & Award Construction Notice of Completion Start Date July 1, 2002 December 2002 March 2003 FILE: 4.LQ029 Completion Date November 1, 2002 February 2003 May 2003 June 2003 G '- EXHIBIT A Page 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY FROM TO Julv 1, 2002 June 30, 2003 FILE: 4.LQ029 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-02-UC-06-0506 4. X Original (each year) Revision, Date Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Public Facility 4.LQ029 Categorically Exempt Improvements 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER City of La Quinta (760) 777-7125 10. DESCRIPTION OF PROJECT: CDBG funds will be used for the design and construction of new street lighting along Desert Club Drive, Avenida Bermudas,and Avenida La Fonda within the City of La Quinta's Redevelopment Area #1. ELIGIBILITY: 570.201 (c) BENEFIT: 570.208 (b)(1) 11. CENSUS TRACT(S)/ENUMERATION DISTRICT(S) 12. ANTICIPATED ACCOMPLISHMENTS: Improve street conditions by installing new street lighting. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067.) Benefit Benefit (a) (b) (c) (d) (e) Public Facilities 14. Totals $138,517.00 $138,517.00 $ $ 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $138,517.00 EXHIBIT B Page 1 SPONSOR'S AGREEMENT Sponsor: Boys and Girls Club of Coachella Valley, La Quinta Unit Address: 42-600 Cook Street, Suite 120, Palm Desert, CA 92211 Project Title: Boys and Girls Club of Coachella Valley, La Quinta Unit Location: 49-995 Park Avenue, La Quinta, CA 92253 FILE: 41Q030 Description: CDBG funds will be used to pay for membership fees at the Boys and Gilrs Club in La Quinta. Fees will be waived or reduced for 115 children from low-income households. Project Budget: Cost CDBG Approved 1) Architect/Engineer Design Costs $ $ 2) Administration Costs 3) Planning Costs 4) Acquisition Costs 5) Construction Costs 6) Relocation Costs 7) Equipment Costs 8) Other Costs -Membership Fees.�� 000 DO $30,000.00 9) Operation/Maintenance 10) Contingency TOTAL $30,000.00 $30,000.00 r� 9 4 EXHIBIT B Page 2 Timetable Implementation Schedule Milestones Program Services Submit Quarterly Report (in accordance to section 26 of Sponsor's Agreement) Semi -Annual Monitoring Site Visit Submit Final Claim for Reimbursement Program Services Complete FILE:4.LQ030 Start Date July 1, 2002 December 3, 2002 Completion Date October 31, 2002 January 31, 2003 April 30, 2003 July 31, 2003 May 15, 2003 June 30, 2003 l 1 . EXHIBIT B Page 3 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT ANNUAL COMMUNITY DEVELOPMENT PROGRAM PROJECT SUMMARY 3. PERIOD OF APPLICABILITY FROM TO July 1, 2002 June 30, 2003 FILE: 4.LQ030 1. NAME OF APPLICANT County of Riverside 2. APPLICATION/GRANT NUMBER B-02-UC-06-0506 4. X Original (each year) Revision, Date Amendment, Date 5. NAME OF PROJECT 6. PROJECT NUMBER 7. ENVIRONMENTAL REVIEW STATUS Boys and Girls Club of 4.LQ030 Exempt Coachella Valley, La Quinta Unit 8. ENTITY WITH RESPONSIBILITY FOR CARRYING OUT THE PROJECT 9. TELEPHONE NUMBER Boys and Girls Club of Coachella Valley, La Quinta Unit (760) 564-5555 10. DESCRIPTION OF PROJECT: CDBG funds will be used to pay for membership fees at the Boys and Gilrs Club in La Quinta. Fees will be waived or reduced for 115 children from low-income households. ELIGIBILITY: 570.201 (e) BENEFIT: 570.208 (a)(2)(i)(B) 11. CENSUS TRACT(S)/ENUMERATION DISTRICTS) 12. ANTICIPATED ACCOMPLISHMENTS: Provide low/moderate income children with the opportunity to participate in the Boys and Girls Club programs and access services such as homework assistance, etc. 13. CDBG COMPONENT ACTIVITIES PROGRAM YEAR FUNDS(in thousands of $) (List component activities using names CDBG OTHER of activities shown in Part A, COST Low/Mod Other Amount Source SUMMARY, Form HUD-7067.) Benefit Benefit (a) (b) (c) (d) (e) Public Services $30,000.00 14. Totals $30,000.00 $ $ 15. Total Costs To Be Paid With Community Development Grant Funds (Sum of Columns b and c) $30,000.00 Prohibition Against Conflicts of Interest EXHIBIT CI , page 1 of 4 § 570.611 Conflict of interest. (a) Applicability. (1) In the procurement of supplies, equipment, construction, and services by recipients, and by subrecipients (including those specified at § 570.204(c)), the conflict of interest provisions in 24 CFR 85.36 and OMB Circular A 110, respectively, shall apply. (2) In all cases not governed by 24 CFR 85.36 and OMB Circular A-110, the provisions of this section shall apply. Such cases include the acquisition and disposition of real property and the provision of assistance by the recipient, by its subrecipients, or to individuals, businesses and other private entities under eligible activities which authorize such assistance (e.g., rehabilitation, preservation, and other improvements of private properties or facilities pursuant to § 570.202, or grants, loans and other assistance to businesses, individuals and other private entities pursuant to § 570-203, § 570.204 or § 570.455). (b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries and other related administrative or personnel costs, the general rule is that no persons described in paragraph (c) of this section who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part or who are in a position to participate in a decision making process or gain inside information with regard to such activities, may obtain a personal or financial interest or benefit from a CDBG assisted activity, or have an interest in any contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. For the UDAG program, the above restrictions shall apply to all activities that are a part of the UDAG project, and shall cover any such interest or benefit during, or at any time after, such person's tenure. (c) Persons covered. The paragraph (b) of this section apply to consultant, officer, or elected official or of any designated public agencies, or under this part. conflict of interest provisions of any person who is an employee, agent, or appointed official of the recipient, subrecipients which are receiving funds (d) Exceptions: threshold requirements. Upon the written request of the recipient, HUD may grant an exception to the provisions of paragraph (b) of this section on a case -by -case basis when it determines that such an exception will serve to further the purposes of the Act and the effective and efficient administration of the recipient's program or project. An exception may be considered only after the recipient has provided the following: (1) A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made; and + i J l .• Prohibition Against Conflicts of Interest EXHIBIT CI, page 2 of 4 (2) An opinion of the recipient's attorney that the interest for which the exception is sought would not Violate State or local law. (e) Factors to be considered for exceptions. In determining whether to grant a requested exception after the recipient has satisfactorily met the requirements of paragraph (d) of this section, HUD shall consider the cumulative effect of the following factors, where applicable: (1) Whether the exception would provide a significant cost benefit or an essential degree of expertise to the program or project which would otherwise not be available; (2) Whether an opportunity was provided for open competitive bidding or negotiation; (3) Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class; (4) Whether the affected person has withdrawn from his or her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question; (5) Whether the interest or benefit was present before the affected person was in a position as described in paragraph (b) of this section; (6) Whether undue hardship will result either to the recipient or the person affected when weighed against the public interest served by avoiding the prohibited conflict; and (7) Any other relevant considerations. a .1 6 Prohibition Against Conflicts of Interest Exhibit CI, page 3 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg. 1 of 2) TOPIC: CONFLICT OF INTEREST CODED RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 This Conflict of Interest Code is written to comply with Federal Regulations (24 CFR Part 85). These Regulations. "Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments" require that grantees and sub -grantees will maintain a written code of standards of conduct governing the performance of their employees engaged in the award and administration of contracts. 1) No employee, officer or agent of the grantee shall participate in the selection, in the award or in the administration of a contract supported by Federal Funds if a conflict of interest, real or apparent, would be involved. 2) Such a conflict will arise when: i) The employee, officer or agent; ii) Any member of the immediate family; iii) His/Her partners, or; iv) An organization which employs, or is about to employ any of the above has a financial or other interest in the firm's selection for award. 3) The grantee's or sub -grantee's officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value from contractors or parties to sub -agreements except as noted in Section 4. 4) A grantee's or sub -grantee's officers, employees or agents will be presumed to have a financial interest in a business if their financial interest exceeds the following: i) Any business entity in which the official has a direct or indirect investment worth one thousand dollars ($1,000) or more. ii) Any real property in which the official has a direct or indirect interest worth one thousand dollars ($1,000) or more. Prohibition Against Conflicts of Interest Exhibit CI, page 4 of 4 Community Dvlpmt. Block Grant Policy Manual I.D. # A-11 (pg . 2 of 2 ) TOPIC: CONFLICT OF INTEREST CODE RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY DATE: October 1989 iii) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the official within 12 months prior to the time when the decision is made. iv) Any business entity in which the official is a director, officer, partner, trustee, employee, or holds any position of management. v) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating two hundred fifty dollars ($250) or more in value provided to, received by, or promised to the official within 12 months prior to the time when the decision is made. 5) For purposes of Section 4, indirect investment or interest means any investment or interest owned by the spouse or dependent child of an official, by an agent on behalf of an official, or by a business entity or trust in which the official, the official's agents, spouse, and dependent children own directly, indirectly, or beneficially a 10-percent interest or more. 1 r1 i) •c 4 �• G� OF 9 COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Adoption of a Resolution Approving a Project Application for the Fiscal Year 2003/2004 Bicycle Transportation Account Funds for a Bikeway Along Portions of Fred Waring Drive, Miles Avenue, and Avenue 52 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: OF STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for Class II bikeways along portions of Fred Waring Drive, Miles Avenue and Avenue 52. FISCAL IMPLICATIONS: This grant requires a 10% local match of the total cost of the project. The total estimated cost for this bike lane project is $37,931 .00, which requires a local match of $3,793.10. In addition, the City would be responsible for administrative costs of approximately $1,897. If the City is successful in this application, the matching funds, as well as the administrative costs, will need to be identified in the Fiscal Year 2003/2004 budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City recently received notification from Caltrans that grant funds are available under the Bicycle Transportation Account (BTA) program. The grant program provides funds for projects that will improve safety and convenience for bicycle commuters. The City has submitted at least four proposals under this program in the past and has been successful in obtaining funding for two. This fiscal year, Caltrans has a total of $7.2 million statewide for bicycle projects. Staff considered several possibilities and is recommending three segments for this project that involves striping along existing portions of Fred Waring Drive, Miles Avenue and Avenue 52. The total length of the project is 34,262 linear feet. The project application is included as Attachment 1 . 1 'o t The proposed project appears to be a prime example of the type of project Caltrans intends to fund, meeting all the criteria outlined in the BTA guidelines, especially the connectivity factor. One of the main purposes of the installation of the bike lanes is to provide connections to existing or proposed bikeways, both locally and regionally. The Fred Waring Drive portion of the project will provide a connection to proposed pathways in Palm Desert and Bermuda Dunes, and the Miles Avenue portion will provide a connection to the City of Indian Wells. It is also anticipated that bicycle traffic will increase significantly on both Fred Waring Drive and Miles Avenue as a result of the completion of the new Community Park currently under construction at Adams Street and Westward Ho Drive. The proposed project is essentially an extension of existing bikeways in the system. Bikeways currently exist on the north side of Miles Avenue from Jefferson Street to Dune Palms Road and on Eisenhower Drive, Avenida Bermudas, Washington Street and Jefferson Street, all of which intersect Avenue 52. The segments proposed for Class II bikeways are as follows: Street Name Side of Street Begins Ends Fred Waring Drive South Washin ton Street Jefferson Street Miles Avenue South Washington Street Dune Palms Road North Washington Street Dune Palms Road Avenue 52 North & South Washin ton Street Eisenhower Drive North Washin ton Street Jefferson Street The City of La Quinta identifies all three portions of the proposed bikeway project as priorities in the Summary Report of the Coachella Valley Association of Governments Non -Motorized Transportation Plan (see Attachment 2). The project application deadline is December 2, 2002. Although the attached application is essentially complete, additional maps and photos will be included accordingly. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for Class II bikeways along portions of Fred Waring Drive, Miles Avenue and Avenue 52; or n 0 2 2. Do not adopt a Resolution of the City Council approving the bike lane project and submittal of the grant application; or 3. Provide staff with alternative direction. Respectfully submitted, Terry beeringer, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Bicycle Transportation Account grant application 2. Excerpt from CVAG Non -Motorized Transportation Plan S:\CityMgr\Terry\Grants\03-04BTA Bicycle Grant\staffreport.doc l t. Q0 3 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR FISCAL YEAR 2003/04 BICYCLE TRANSPORTATION ACCOUNT GRANT PROGRAM FOR CLASS II BIKEWAYS ON PORTIONS OF FRED WARING DRIVE, MILES AVENUE, AND AVENUE 52 WHEREAS, the people of the State of California enacted Senate Bill No. 1095 adding Chapter 8 to the Streets and Highways Code which provides for non -motorized transportation and to provide funds for the implementation of the non -motorized transportation; and WHEREAS, the Department of Transportation shall make available $7.2 million for fiscal year 2003/04 for the construction of non -motorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of the City's General Plan, the City's Bicycle Transportation Plan, the region's bicycle commuter needs, and the Coachella Valley Association of Government's System of Non -Motorized Facilities regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has found that the Project is categorically exempt under Section 15304(h), Minor Alterations to Land, of the California Environmental Quality Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City hereby approves the application for the Bicycle Transportation Account grant program for Class II bikeways along portions of Fred Waring Drive, Miles Avenue, and Avenue 52. 2. The City certifies that adequate provisions for operation and maintenance of the project will be made. 3. The City certifies that 10% of the total construction cost of the project will be provided. Resolution No. 2002- 2003/04 Bicycle Grant Adopted: November 19, 2002 Page 2 4. The City appoints the City Manager, or his designee, to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of November, 2002, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 005 ATTACHMENT 1 Fred Waring Drive/Miles Avenue/Avenue 52 Bikeways Project December 2, 2002 Bicycle Transportation Account Project Application Submitted to the California Department of Transportation Prepared by the City of La Quinta li r 0 Local Assistance Program Guidelines EXHIBIT 21-B Project Application Applicant Agency_ BICYCLE TRANSPORTATION ACCOUNT PROJECT APPLICATION City of La Quinta Address 78-495 Calle Tampico, La Quinta, CA 92253 Contact Person Terry Deeringer Phone (760) 777-7041 Project Title Fred Waring Drive/Miles Avenue/Avenue 92 Rik -ways Project Location (County or City / Cities) C i y of T a Quinta., (1c)nnt-V of Riverside State Legislative Districts: Senate 3 7 Assembly 80 Project Description / Purpose / Need - please include a map with north arrow and scale showing the project location, length, and project limits if appropriate. PROJECT BUDGET Funding Engineering / Design Right -of -Way Construction Total BTA Funds 2,700 31 , 437.90 34,137.90 Local Funds 300 3,493.10 3,793.10 Other Total $ 3, 000 $ $34, 931 .00 S37, 931 . 00 BICYCLE TRANSPORTATION ACCOUNT PROJECT SCREENING CRITERIA The following items are minimum requirements for project eligibility and must be submitted with the application: 1) A Bicycle Transportation Plan that addresses Streets and Highways Code Section 891.2 (a-k) prepared and adopted by the applicant and approved by the applicant's transportation planning agency and the Caltrans Bicycle Facilities Unit. The plan should include copies of the local resolution adopting the Bicycle Transportation Plan and Regional Transportation Planning Agency approval of the plan. 2) A resolution certifying the availability of the required 10 percent local share of the total project cost. 3) Documentation of completed environmental clearance. 1 r,; 7 Page 21-7 LPP 01-03 February 16, 2001 0 FRED WARING DRIVE/MILES AVENUE/AVENUE 52 BIKEWAYS PROJECT The City of La Quinta is centrally located within the Coachella Valley economic sub -region. The Coachella Valley is a 2,500 square mile economic sub -region of Riverside County. The Coachella Valley consists of the nine incorporated Cities of La Quinta, Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, Indio and Coachella, and portions of the unincorporated County of Riverside. The City of La Quinta represents 31.2 square miles and boasts a permanent population of 24,240 and a seasonal population of approximately 9,500. The proposed project has portions located in both the southern and northern sections of the City. The northern sections along Fred Waring Drive (a major arterial) and Miles Avenue (a primary arterial) involve bikeways utilizing existing roadways, both of which are important east/west regional arterials. The southern section along Avenue 52 involves bikeways on the existing roadway that run east and west and connect two other major arterials, namely Washington Street and Jefferson Street (Attachments 1 and 2, Location Map and Regional Map, respectively). The proposed project involves striping, pavement markings, and signage for Class II Bike Lanes along both sides of Miles Avenue and Avenue 52 and along the south side of Fred Waring Drive (Attachment 3, Site Maps). Adding the lengths of each segment results in a total project length of approximately 6.5 miles. The project area is surrounded by residential neighborhoods. The installation of bikeways in this area would serve area residents by providing necessary links between their homes and the numerous activity centers in the surrounding project area, including Amelia Earhart Elementary School and John Glen Middle School. It is anticipated that the Fred Waring Drive and Miles Avenue bikeways will provide bicycle commuters coming from both the east and west ends of the Coachella Valley with two viable alternatives to riding on State Route 1 1 1, which is a high - use, heavily traveled state highway that runs the entire length of our valley. The Avenue 52 project will likely encourage both business commuters and recreational cyclists, as it will provide links to parks, hiking, shopping, restaurants and a variety of businesses. 1 (I 009 The northern portion of the project area (Fred Waring Drive and Miles Avenue) contains several facilities that currently attract cyclists (or are expected to do so in the future). The La Quinta Community Park is an 18-acre parcel with facilities that will include a concession stand building with office space, restrooms, a tot lot, basketball courts, a skate park, two baseball fields, and various soccer fields. The park is currently under construction with an anticipated completion date of March, 2003, and is located due north of the La Quinta High School. Other attractions include the La Quinta High School at Adams Street and Westward Ho Drive, which has an enrollment of approximately 2400 students; John Glen Middle School 0 200 students) and Amelia Earhart Elementary School (800 students), both located at Dune Palms Road and Miles Avenue; Adams Park, just south of Fred Waring Drive on Adams Street; and Desert Pride Park, just south of Miles Avenue on Birchcrest Circle. The southern portion of the project area (Avenue 52) will provide a link between Jefferson Street and Washington Street and will improve continuity with the existing bikeways on those streets. It will also enable cyclists coming from the southeasterly portion of the City to access City Hall, the Civic Center Campus, the Senior Center, Frances Hack Community Park, Fritz Burns Park, the La Quinta Village Center, numerous shops and restaurants in The Village, the Bear Creek Pedestrian/Bike Path, and the Cove Oasis Trailhead, which provides miles of hiking trails in the Santa Rosa Mountains. The proposed projects are consistent with the City of La Quinta's General Plan policies and the Bicycle Transportation Plan ("BTP") approved by Caltrans in 1997 (Attachment 4). The BTP was reaffirmed by the City Council by Resolution No. 2000-18 on March 7, 2000 (Attachment 5). The proposal is also consistent with the local council of governments' (Coachella Valley Association of Governments) Non -Motorized Transportation Element, which was adopted by the City Council by Resolution No. 2002- on November 19, 2002 (Attachment 6). If the City of La Quinta is successful in its application for grant funds, this project would be expected to proceed under the proposed timeline as follows: Design 90 consecutive calendar days Bid Period 30 consecutive calendar days Bid Award & Notice to Proceed 45 days Construction 30 consecutive calendar days 0 "10 The actual month the work will be designed, bid, awarded, commenced and completed is dependent upon when the funds become available to the City. Additional attachments include: Attachment 7: Environmental documentation Attachment 8: Copy of the City Council Resolution approving the submittal of the project application Attachment 9: Photos of the proposed bikeways on portions of Fred Waring Drive, Miles Avenue, and Avenue 52 11� Oil San Fran LOCATION MAP U Ity O t La U u in to ATTACHMENT I III Q13 ATTACHMENT 2 I -- I fAN SEIIMA110110 COt�ITr — - -j`— —10 nsroE cou+Tr I SEAT FLV RMIOS JOIMA TOREE NATIONAL MONUI NT vc North P.oi {pr1n0� O shy Valley U \ OMMI sort "a~ "� \ • CATHEDRAL GTT� RANCHO UWAOE • • PALM DESEP ThousonA Patin. PROJECT AREA • COACNELLA LA OUMITAS \.Them J I sAN stRNA1tOM0 NATIONAL POOREST i SCALE: V . 4 1 /2 MILES REGIONAL MAP I Lim I > _ .. Mom+_ :`s*T � }rt 11 ax{ 'e#! P w j ' # 1 Aa€ra�r"� • tJ . t • /!.? 1pyrf! fRt*rp f /..� �.. ..: • 4' f ? A4* r=-f'•� f aF f i? -i { : 4. i ; �# r*r J�-+.�..r�y �" •L ="r S '� j' r ...}�„ s a f. 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GOALS AND OBJECTIVES Goal 1 Establish bicycle facilities within the City of La Quinta, consistent with planned regional routes, to encourage biking as a mode of transportation and recreation. Goal 2 Establish a local system of bicycle lanes and paths to encourage the use of the bicycle as a safe and convenient mode of transportation and recreation. Objectives: a. The City will establish a system of bicycle lanes within the street right- of-way to meet the needs of both the recreational and commuter cyclist; b. All bicycle trip destinations, including schools, public buildings, shopping areas, and parks should be equipped with bike racks; C. Include sites that are appropriate for educational or recreational purposes at appropriate schools, libraries and parks as part of the bikeway system; d. Where possible, require provision of designated bikeway segments by developers, and their connection with the Citywide network; e. The bicycle system will include a hierarchy of linkages, including the following linkages: 1) Bikeway connections to Coachella Valley Association of Governments (CVAG) regional paths, including paths along the Whitewater Wash, Highway I I I connecting to Lake Cahuilla via Jefferson and Madison Streets; doctb.20 1 w 019 2) Safe bikeways to schools, including the 50th Avenue school complex, the La Quinta High School, La Quinta Middle School, and Adams (currently under construction) and Truman Elementary Schools. 3) Bikeways to parks, playgrounds, 50th Avenue Sports Complex, Fritz Burns Park, La Quinta Community Park, Adams Park, and potential park sites along Bear Creek Channel; f. Off-street bikeways should use open space corridors, flood control and utility easements where possible. Such trails will minimize automobile cross traffic. II. BICYCLE TRANSPORTATION PLAN docfb.2o 1. Background. La Quinta General Plan, CVAG Regional Plan, Subdivision and proposed Zoning Ordinance The La Quinta General Plan, adopted in 1992, consists of eight elements: Land Use, Circulation, Parks and Recreation, Environmental Conservation, Open Space, Environmental Hazards, Air Quality, and Infrastructure and Public Services. As part of the Circulation Element, the City adopted a Bicycle Corridor Policy Map. The Map identifies conceptual bikeway corridors throughout the City, promotes the use of bicycles as a safe and convenient mode of transportation and recreation, and provides a framework to build future bicycle facilities. The Bike Route Plan implements General Plan policies. The Bike Route Plan identifies local routes that are consistent with the Coachella Valley Association of Governments Non - Motorized Transportation Element. The La Quinta Subdivision Ordinance (Section 13.24.140 Special Improvements) requires bicycle lanes be designed and built as development occurs consistent with the General Plan Circulation Element standards. The Zoning Ordinance requires bicycle parking standards and bicycle racks for all new nonresidential uses to mitigate motor vehicle pollution and congestion. 2 2. Bicycle System The La Quinta Bike Route Plan includes provisions for bicycles and pedestrians throughout the City. The proposed bicycle plan is designed to satisfy current and future requirements for safe and functional bicycle commuting and recreation in the City. Many bikeways can be implemented by signing and striping in conjunction with parking prohibitions, thereby causing minimal disruption to existing traffic patterns. Bicycle lanes will also be included in the construction of new street facilities or in the scheduled improvements of existing streets. Three classifications of bicycle facilities are incorporated into the City of La Quinta street system. The primary hierarchy of bikeways includes: Class I (off-street) facilities along selected off-street corridors; Class II (striped on -street) facilities along Major and Primary Arterials; and Class III (shared on -street or on the sidewalk) facilities along all other roadways. These three classifications are consistent with the CALTRANS Highway Design Manual, (Section 7, chapter 1000) and are defined as follows: a. Class I Bikeways Class I bikeways (bike paths) are off-street facilities with exclusive right-of- way, serving the exclusive use of bicycles and pedestrians. Sidewalk facilities are not considered Class I bikeways because they are primarily intended to serve pedestrians. By State law, motorized bicycles are prohibited on bike paths unless authorized by ordinance or the agency having jurisdiction over the path. Methods for discouraging the use of off-street bikeways for motorized vehicle use include removable bollards and prominent signage. The minimum width for Class I bikeways is eight feet for a two-way path and five feet for a one-way path. All Class I facilities proposed for the City Bike Route Plan conform to this standard. Class I facilities are the Bear Creek Channel, the Whitewater Wash and Lake Cahuilla Park paths. b. Class II Bikeways Class II bikeways (bike lanes) for preferential use by bicycles are established within the paved area of roadways. Bike lane stripes are intended to promote an orderly flow of traffic. Bicycles have exclusive use of a bike lane but must docfb.20 3 1L share the facility with motor vehicles and pedestrians crossing it. Bike lane stripes can increase bicyclists' confidence that motorists will not stray into their path if they remain within the bike lane. Motorist must obey traffic laws regarding bicycles in the right-of-way. Bike lanes are one-way facilities. The width for these facilities is five feet. Class II facilities are included along Primary Arterials, including Miles Street, Adams Street, 48th Avenue, Eisenhower Drive, Calle Tampico, 52nd Avenue, 54th Avenue, Airport Boulevard, 58th Avenue, Jefferson Street, a portion of Washington Street, and Madison Street. Class II facilities consist of a five- foot striped bike lane of the roadway with a six-foot pedestrian path adjacent to the curb. (See attachment, Road Cross Sections). C. Class III Bikeways Class III bikeways are intended to provide continuity to the bikeway system. Class III facilities are shared facilities with motor vehicles on the street, and pedestrians and bicycles as a secondary use on the side walk. In the case of the City of La Quinta Bike Routes, these will consist of those streets identified on the Bike Route Plan. III. IMPLEMENTATION aocfb.2o 1. Bicycle Lane Account The Bicycle Lane Account (BLA) is a funding mechanism for bicycle facilities outlined in Chapter Eight of the State Streets and Highways Code. Funds are part of the State Transportation Fund, and may be allocated to cities and counties for bikeways and related facilities, planning, and safety and education. Facilities may include new bikeways to service major transportation corridors; removal of travel barriers to potential bicycle commuters; bicycle parking; bicycle carrying facilities on public transit vehicles; installation of traffic control devices to improve safety; the elimination of hazardous conditions on existing bikeways; and safety, education, and routing signs. All bikeway projects must comply with minimum safety design criteria established by the California Department of Transportation (CALTRANS), and no funds may be used for maintenance. Funds are limited to $90,000 per project and $90,000 per fl agency. Local agencies must fund 10% of the project cost. To be eligible for these funds, the City of La Quinta has an approved General Plan for Bikeways ( i.e., Bikeway Corridor Policy Map), and the project(s) must have the potential of encouraging motorists to commute by bicycle --this excludes purely recreational facilities. Design of the project must conform to CALTRANS Design Manual Section 7, Chapter 1000 relating to bikeway planning and design, and the guidelines of Section 2386 of the Streets and Highways Code for allocating funds. To retain eligibility for funding, all new bike routes proposed by this Bicycle Transportation Plan conform to the minimum CALTRANS design standards. 2. Elements of the Bicycle Transportation Plan (BTP) La Quinta's Bicycle Transportation Plan is consistent with Section 891.2 of the Streets and Highways Code. a. The current estimate of 1,263 existing bicycle users in La Quinta is based on the General Plan EIR Circulation Element and uses a .007 modal split factor from the total daily traffic trips. The projected 8,396 bicycle users in La Quinta are based on the same modal split for the build -out scenario used in the General Plan, EIR Circulation Element. b. Attached is the 1992 La Quinta Existing and General Plan Map. C. Attached is the 1996 Existing and Proposed Bike Route Plan, and the CVAG Non -Motorized Transportation Element, map of proposed facilities. d. Attached is the 1996 Existing and Proposed Bike Path Route Plan that identifies current end of trip bicycle parking facilities. Proposed facilities will be obtained from new development through development stipulations. The facilities identified below are for employees of that business. (The Boys and Girls Club facilities are for employees and patrons.) The existing facilities includes: 1. Boys and Girls Club of Coachella Valley La Quinta Unit 49-995 Park Avenue La Quinta CA 92253 Bicycle racks, changing lockers, and showers `? docfb.20 5 ? 3 2. Ralphs Grocery Company 50-929 Washington Street La Quinta CA 92253 Bicycle racks and changing lockers 3. Wal-Mart Discount City 78-950 Highway 111 La Quinta CA 92253 Bicycle racks and changing lockers 4. Vons Grocery 78-271 Highway 111 La Quinta CA 92253 Changing lockers (Note: although not in front of Vons, there is a bicycle rack in the shopping center that could be used by employees of Vons) 5. Albertsons Food & Drug Store 78-630 Highway 111 La Quinta CA 92253 Bicycle Racks and changing lockers 6. La Quinta Resort and Club 49-499 Eisenhower Drive La Quinta CA 92253 Bicycle racks, changing lockers and showers 7. La Quinta City Hall 78-495 Calle Tampico La Quinta CA 92253 Changing lockers and showers docfb.20 6 tr) et [ 024 docfb.20 8. Truman Elementary School 78-870 50th Avenue La Quinta CA 92253 Bicycle racks, changing rooms and showers 9. La Quinta Middle School 78-900 50th Avenue La Quinta CA 92253 Bicycle racks, changing rooms and showers 10. La Quinta High School 79-255 Westward Ho Drive La Quinta CA 92253 Bicycle racks, changing rooms and showers 11. Riverside County Fire Department 78-136 Frances Hack Lane La Quinta CA 92253 Changing lockers and showers 12. Riverside County Fire Department 54-001 Madison Street La Quinta CA 92253 Changing lockers and showers e. Sun Line Transit Agency buses accommodate bicycles on all of their fleet. f. Future facilities for changing and storing clothing and equipment at bicycle parking facilities would only be considered by each new private development. Although no public facilities for changing and storing clothes and equipment are currently planned, facilities would only be considered along the regional Whitewater Wash bike route. 7 r.. 0 0 g. The Riverside County Sheriff's Department (which provides police services to La Quinta) conducts bicycle safety programs at the schools in La Quinta. The programs are typically held at the start of the school year and just prior to summer. The City is conducting a "Bicycle Safety Day" through the Parks and Recreation Department in conjunction with the Riverside County Sheriff's Department and a local bicycle shop. The Sheriffs Department reports that due to the training and bicycle safety programs, the incidence of vehicle vs. bicycle accidents are extremely low in La Quinta. The Sheriffs Department actively enforces provisions of the Vehicle Code regarding bicycle operation. h. Letters of support are attached. The La Quinta Parks and Recreation Commission and the Planning Commission have approved for adoption the La Quinta Bike Route Plan. The City Council has adopted the Plan. The plan has been reviewed by the Coachella Valley Association of Government and found to be consistent with their planning efforts. The Plan is consistent with all State, regional, and local air quality plans. The Riverside County Transportation Commission(RCTC)will review and approve the Bike Route Plan. j. The attached map identifies project priority for implementation. k. The City's policy is to obtain future bikeways including lanes and sidewalks through the development process. There are two bikeways that require future financial funding: Coral Reef Mountain Bikeway estimated at $330,000 to implement; and the completion of the White Water Channel bikeway estimated at $400,000 to implement. The City completed the Bear Creek Channel Bike Path at cost of $280,000 to implement. aootb.zo 8 �ti� ATTACHMENT 5 RESOLUTION NO. 2000-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING REAFFIRMATION OF APPROVAL OF THE LA QUINTA BICYCLE TRANSPORTATION PLAN WHEREAS, the City Council of the City of La Quinta, California did on the 7T" day of March ,2000, held a duly noticed Public Meeting to consider the reaffirmation of the approval of Bicycle Transportation Plan for the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta, California did on the 18th day of March, 1997, held a duly noticed Public Meeting to consider and adopt the Bicycle Transportation Plan for the City of La Quinta; and, WHEREAS, a Program EIR has been prepared for the 1992 La Quinta General Plan, and pursuant to CEQA Guidelines, Sections 15162 and 15164, it has been determined that no new effects occur and no new mitigation measures are required as the Bicycle Transportation Plan is within the Scope of the General Plan Program EIR and no new environmental document is required. WHEREAS, at said Public Meeting, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify the recommendation for reaffirming the approval of said Bicycle Transportation Plan. 1 . The Proposed Plan will not adversely affect the planned development of the City in that it will implement General Plan policy by designating specific locations of bike paths, lanes, and routes on select City streets and off -road areas. Objective 3-6.1 of the General Plan Circulation Element states that "The City shall facilitate the use of alterative, non -vehicular modes of transportation through the identification of conceptual bicycle corridors throughout the City." 2. The Proposed Plan would not be detrimental to the health, safety, and welfare of the City because the Plan is designed to insure unsafe conditions do not occur. 3. There will be no significant adverse impacts resulting from the Plan because by it's nature, creates conditions which enhance, control, and are compatible with planned development. 4. The California Department of Transportation requires Bicycle Transportation Plans to be current on an biennium basis for Bicycle Lane Grant Accounts acceptance. 7 Resolution No. 2000-18 Bicycle Transportation Plan Adopted: March 7, 2000 Page 2 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and correct and constitute the findings of the Council in this case. 2. That it does hereby reaffirm the approval of the Bicycle Transportation Plan for the reasons set forth in this Resolution and as noted in the attachments. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 7th day of March, 2000, by the following vote, to wit: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None ATTEST: JUN REEK, City Clerk City of La Quinta, California (City Seal) rk L JOHN . PEFM , ayor City of La Quinta, California n?g _ Resolution No. 2000-18 Bicycle Transportation Plan Adopted: March 7, 2000 Page 3 APPROVED AS TO FORM: DAWN C. HONEYWELL, City Attorney City of La Quinta, California ATTACHMENT 6 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) NON -MOTORIZED TRANSPORTATION PLAN COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) NON -MOTORIZED TRANSPORTATION PLAN WHEREAS, the City Council of the City of La Quinta, California, did, on the 19" day of November, 2002, hold a duly -noticed Public Meeting to consider Coachella Valley Association of Governments' Non -Motorized Transportation Plan providing design guidelines and location criteria for bicycle lanes in the City of La Quinta and the Coachella Valley; and WHEREAS, on May 10, 2002 the Coachella Valley Association of Governments Executive Committee submitted to the City of La Quinta a copy of the approved Non -Motorized Transportation Plan; and, WHEREAS, the Plan establishes that the adoption of the Non -motorized Transportation Plan is necessary to improve the public safety, improve the convenience for bicyclists in the City, and receive public funding for future bicycle roadway improvements; and, WHEREAS, said Plan has complied with the requirements of the California Environmental Quality Act (CEQA) of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director determined this project is categorically exempt (Class 4) from environmental review pursuant to the review guidelines of CEQA Section 15304-H "Minor Alterations To Land"); and, WHEREAS, at said Public Meeting, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said CVAG Non -motorized Transportation Plan: 1 . That the proposed CVAG Non -Motorized Transportation Plan is consistent with the goals and policies of the La Quinta General Plan Circulation Element which encourages the use of continuous and convenient bicycle routes and multi -use trails to places of employment, recreation, shopping, schools, and other high activity areas with potential for increased non -vehicular use. 1 9,30 Resolution 2002- CVAG Non -Motorized Transportation Plan City of La Quinta Adopted November 19, 2002 2. That the CVAG Non -Motorized Transportation Plan will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting improvements will provide alternatives to automobile transportation that meet the needs of all city residents. 3. The CVAG Non -Motorized Transportation Plan will provide opportunities for the City of La Quinta to apply for and obtain grant monies including Bicycle Transportation Account grant monies and that Bicycle Transportation Account funds are available to those cities that adopt a regional bicycle plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve CVAG Non -Motorized Transportation Plan, for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 19th day of November, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk S:\CityMgr\Terry\Grants\03-04BTA Bicycle Grant\CC RESO Non -Motorized Transportation Plan.wpd 031 Resolution 2002- CVAG Non -Motorized Transportation Plan City of La Quinta Adopted November 19, 2002 City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California r S:\CityMgr\Terry\Grants\03-04BTA Bicycle Grant\CC RESO Non -Motorized Transportation Plan.wpd / ATTACHMENT 7 CITY OF LA QUINTA COMMUNITY DEVELOPMENT DEPARTMENT 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 NOTICE OF EXEMPTION Project Title: Striping pavement marking and signs for bicycle lanes on existing right-of-way Project Location -Specific: South side of Fred Waring Drive from Washington Street east to Jefferson Street: south side of Miles Avenue from Washington Street east to Dune Palms Road; north side of Miles Avenue from Washington Street east to Jefferson Street: both sides of Avenue 52 from Eisenhower Drive east to Washington Street; and north side of Avenue 52 from Washington Street east to Jefferson Street. Project Location -City: La Quinta Description of Nature, Purpose and Beneficiaries of Project: Implementation of portions of the General Plan Bike Route Plan Name of Public Agency Approving Project: City of La Quinta Name of Person or Agency Carrying Out Project: Public Works Department Exempt Status: (Check One) Ministerial (Sec. 15073) Declared Emergency (Sec. 15071(a) ) X Categorical Exemption. State Type and Section Number: Minor Alterations to Land, Section 15304(h) Other Reasons why project is exempt: The creation of bicycle lanes on existing right-of-way is exempt. Contact Person: Fred Baker 760 777-7065 Area Code Telephone Fred Baker 1 .j- signature Please print �33 S:\CityMgr\Terry\Grants\03-04BTA Bicycle Grant\CertofExemption.wpd ATTACHMENT 8 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR FISCAL YEAR 2003/04 BICYCLE TRANSPORTATION ACCOUNT GRANT PROGRAM FOR CLASS II BIKEWAYS ON PORTIONS OF FRED WARING DRIVE, MILES AVENUE, AND AVENUE 52 WHEREAS, the people of the State of California enacted Senate Bill No. 1095 adding Chapter 8 to the Streets and Highways Code which provides for non -motorized transportation and to provide funds for the implementation of the non -motorized transportation; and WHEREAS, the Department of Transportation shall make available $7.2 million for fiscal year 2003/04 for the construction of non -motorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of the City's General Plan, the City's Bicycle Transportation Plan, the region's bicycle commuter needs, and the Coachella Valley Association of Government's System of Non -Motorized Facilities regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has found that the Project is categorically exempt under Section 15304(h), Minor Alterations to Land, of the California Environmental Quality Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The City hereby approves the application for the Bicycle Transportation Account grant program for Class II bikeways along portions of Fred Waring Drive, Miles Avenue, and Avenue 52. 2. The City certifies that adequate provisions for operation and maintenance of the project will be made. 3. The City certifies that 10% of the total construction cost of the project will be provided. n34 Resolution No. 2002- 2003/04 Bicycle Grant Adopted: November 19, 2002 Page 2 4. The City appoints the City Manager, or his designee, to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of November, 2002, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California FRED WARING DRIVE/MILES AVENUE/AVENUE 52 PROPOSED BIKEWAYS South side of Fred Waring Drive looking west from Palm Royale toward Washington Street Fred Waring Drive looking west from Monticello Drive toward Jefferson Street ACHMENT 9 31 FRED WARING DRIVE/MILES AVENUE/AVENUE 5 PROPOSED BIKEWAYS South side of Avenue 52 looking east from Avenida Bermudas toward Washington Street North side of Avenue 52 looking east from Avenida Bermudas toward Washington Street 38 4 - � 7 � — � r z # �fi a Fs -� i . FRED WARING DRIVE/MILES AVENUE;AVENDE 52 PROPOSED BIKEWAYS North side of Avenue 52 looking west from Cetrino toward Washington Street North side of Avenue 52 looking east from Cetrino toward Jefferson Street 1.?8 0-40 CHAPTER 5: BICYCLE PLANS ATTACHMENT 2 ■ Class II on Madison Street from Avenue 54 to Avenue 58 (2 miles) ■ Class II on Airport Boulevard from Madison Street to city limit (1 mile) Proposed La Quinta has proposed 18 bikeway projects to be included in this Plan. They include two Class I projects, 15 Class II projects, and one Class III project. The projects are listed below by priority. Top priority project costs are based on past expenditures for bikeways throughout California. Costs for individual projects will vary by location and complexity of the project. Class I projects are estimated at $500,000 per mile, Class II projects are estimated at $50,000 per mile, and Class III projects are estimated at $10,000 per mile. City of La Quinta Top Priority Projects Class Street/Path From To Mileage Cost Destinations Whitewater River - I Happy Point SR-1 11 Washington Street 0.50 $250,000 Regional Connector connection II Avenida Bermudas Calle Sinaloa Calle Tecate 1.50 $37,500 La Quinta Cove southbound only II CaIIe Tecate Avenida Madero Avenida Bermudas 0.50 $12,500 La Quinta Cove westbound only City Hall, La Quinta II Avenue 52 Eisenhower Drive Washington Street 0.75 $37,500 Cove City of La Quinta 2nd Priority Bikeway Projects Class Street/Path From To II Washington Street northern city limit Avenue 50 II Jefferson Street northern city limit Avenue 54 City of La Quinta 3rd Priority Bikeway Projects Class Street/Path From To I Whitewater River Washington Street Indio city limit I All American Canal Avenue 50 Avenue 54 II Fred Waring Drive Washington Street Jefferson Street II Miles Avenue Washington Street Jefferson Street II SR-1 11 Indian Wells city limit Indio city limit It Avenue 50 Washington Street Madison Street 11 Calle Tampico, Park Avenue Washington Street Avenue 50 II Avenida Bermudas Calle Tampico Calle Sinaloa II Avenue 52 Washington Street eastern city limit II Avenue 54 Jefferson Street eastern city limit II Avenue 58 Jefferson Street eastern city limit CVAG Non -Motorized Transportation Plan n41 TWT 4 aCPQ" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Approval of a Request for Proposal (RFP) to Obtain Professional Engineering Services for the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements, Project No. 2002-09 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: / STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements, Project No. 2002-09 and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The following represent the approved funding and funding sources: Funding Source Amount City Infrastructure Funds' $316,01 1.00 Congestion Mitigation Air Quality (CMAQ) Funds $595,235.00 TOTAL: $91 1,246.00 'May be reduced by up to $77,119 if MSRC grant is awarded. The following represents the estimated project budget: Activity Budget Design $67, 738.00 Construction $677,380.00 1110 T:\PWDEPT\COUNCIL\2002\021 1 19d.wpd Inspection/Testing/Survey $52,497.00 City Administration $33,869.00 Contingency $79,762.00 TOTAL: $91 1,246.00 CHARTER CITY IMPLICATIONS: The project will be partially funded with a Federal Grant and will be subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The proposed improvements include installing parkway vegetative stabilization (landscaping and irrigation) adjacent to the City owned property on the southeast corner of Washington Street and Miles Avenue. On November 5, 2002, the City Council authorized staff to include the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements within the FY 2002/2003 Capital Improvement Plan (CIP), appropriated up to $316,011.00 from City Infrastructure Reserve Funds, adopted the proposed project budget, and adopted a Resolution of the City Council approving the submittal of a project application to the Mobile Source Air Pollution Reduction Review Committee (MSRC) for partial funding of the Miles Avenue/Washington Street Parkways Stabilization Improvements and appropriated of up to $595,235 in CMAQ funds and up to $77,119 in MSRC grant funds toward this project. The Consultant Selection Process outlined within City Resolution 96-80 shall be followed. In accordance with Resolution 96-80, the City Council is notified of the potential need to contract for professional services in excess of $10,000. Staff suggests the City Council appoint a Consultant Selection Committee consisting of the following members: • Tim Jonasson, P.E., Public Works Director/City Engineer • Steve Speer, P.E., Assistant City Engineer • Nick Nickerson, Project Manager Pending City Council authorization to distribute the attached RFP (Attachment 1) on November 19, 2002, the following represents the project schedule: 141 TAPW DEPT\CO UNCI L\2002\021 1 19d.wpd Issue RFP Proposal Due Date Consultant Selection Process Recommendations to City Council Project Design (3 months) November 19, 2002 December 18, 2002 December 18 - 31, 2002 January 7, 2003 January - April 2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements, Project No. 2002-09 and appoint a Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Proposal (RFP) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Washington Street/Miles Avenue Parkway Soil Stabilization Improvements, Project No. 2002-09 and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J asso P.E. ublic Works Direct r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Request for Proposal (RFP) T:\PWDEPT\COUNCIL\2002\021 1 19d.wpd l�^ ATTACHMENT 1 CITY OF LA QUINTA REQUEST FOR PROPOSAL WASHINGTON STREET AND MILES AVENUE PARKWAY STABILIZATION IMPROVEMENTS The City of La Quinta requests proposals from qualified professional engineering consultants to prepare plans, specifications and engineer's estimate (PS&E) for the Washington Street and Miles Avenue Parkway Soil Stabilization Improvements, City Project No. 2002-09. General Design Parameters: The project is located within the easterly 12 foot parkway and 20 foot landscape set back on Washington Street from Miles Avenue south approximately 1,350 linear feet and within the southerly 12 foot parkway and 20 landscape foot set back from Washington Street east approximately 2,000 LF. A vicinity map is attached. The proposed improvements are intended to mitigate PM-10 (i.e. fugitive dust) by stabilizing the existing parkways and landscape set backs on Washington Street and Miles Avenue. The proposed improvements will be completely installed within City owned right-of-way and property. The City has adopted a Specific Plan for the adjacent Redevelopment Agency owned property which includes requirements for landscape and irrigation within the 20 foot set back. Relevant sections of the approved Specific Plan will be provided to the successful design consultant. It is envisioned that the landscape pallette will be the City Council approved "desert scape" theme for primary image corridors. In general, construction will consist of clearing and grubbing, grading, landscaping and irrigation, application of environmentally approved polymer based soil stabilizer, and other incidental work necessary to complete the improvements. The project is partially funded with Federal TEA-21 Congestion Mitigation Air Quality (CMAQ) Program funds. All work and resulting facilities will fully conform to the adopted Coachella Valley State Implementation Plan (CVSIP) for PM-10. The project plans and specifications shall conform to the requirements set forth within the Caltrans Local Assistance Procedures Manual. The City will handle all coordination with the involved Regional, State, or Federal agencies. The City will also provide the consultant the applicable Special Federal Provisions and Exhibits to be incorporated within the project bid documents. However, the consultant must possess general knowledge pertaining to the preparation of bid documents for federally funded projects. Services Requested Services and products to be rendered in performing all work associated with project development may include, but may not be limited to: T-APWDEPTVPROJECTSV2002 Prjcts\2002-09WSFIMLSStabARFPDesign.wpd tl � V05 Perform appropriate engineering related field survey, and base map preparation. Perform utility coordination, identify points of connections, and obtain clearances. Prepare project plans, specifications and engineers estimates of probable construction costs. Plans will likely include: Title Sheet, Landscape Planting Plan, Irrigation Plan, and Grading Plan. Project Specifications and Bid Documents will likely include the detailed project description, preparation of bid schedule, bid item descriptions, special provisions, technical specifications, and any specification detail sheets. Consultant coordination will include an appropriate number of meetings with City Staff and Redevelopment Agency Staff. The consultant may be required to attend a Planning Commission Meeting and a City Council Meeting. The design consultant will be expected to attend the pre -bid meeting and will respond to contractor requests for clarification during the bid process. Project Development Process 1. Pre -Design Meeting Initial meeting between the consultant and City staff to clarify project design objectives. 2. Agency Approval A. Consultant will submit PS&E and/or other necessary documents to City to obtain approval. At a minimum, the consultant should plan for 85% and 95% plan check submittals. B. Based upon comments received from the City, consultant will revise the preliminary Plans, Specifications, and Estimates (PS&E) and resubmit. C. Staff approved PS&E will be submitted to the City Council for approval. D. All approved plans will be provided to the City on compact disk in AutoCAD 14 format, as well as on "D" size Mylar. Specification documents, including technical specifications, will be provided on digital medium disks in Microsoft Word for Windows format. The Engineer's estimate will be provided in Excel for Windows format. T:U'WDEPT\PROJECTS\2002 Pocts\2002-09WSHMLSStab\RPPDesign.wpd 114 3. Bidding Phase The consultant will be expected to provide assistance in preparing the necessary documents and coordinate advertisement of the project for bid. Technical support during the bidding and award process will also be required. 4. Proposal Format Proposals (work proposal and cost proposal) are to be submitted in separate envelopes provided by the City, clearly marked with the consultants name, address and phone number. Only one proposal per consultant will be considered. Proposal packages are to be submitted to the City on/or before December 18, 2002 at/or before 5:00 p.m. Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered to: Steven D. Speer, P.E., Assistant City Engineer City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92253 Consultants are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include the following items: 1. Work Proposal (envelope 1) - submit 4 copies A. Cover Letter (1) The name, address and phone number of the consultant's contact person for the remainder of the selection process. (2) Any qualifying statements or comments regarding the consultant's proposal, the information provided in the RFP or the proposed contract. (3) Identification of sub -consultants and their responsibilities. B. Statement of Qualifications (1) A listing of proposed project personnel, including personal experiences and individual resumes for prime and sub -consultants. (2) Consultant's and sub -consultant experience with similar work, including names and current phone numbers of reference for listed projects. T:\PWDEPT\PROIECTS\2002 Prjcts\2002-09WSHN SStab\RFPDesign.wpd 1 1 3 V C. Project Understanding and Approach A description of your project understanding and how you will approach the project. D. Scope of Work Program A description of the tasks, sub -tasks, and deliverables that will be provided. E. Project Schedule A comprehensive Critical Path Method (CPM) schedule is to be submitted describing the nature and scheduling of proposed tasks and reflecting January 8, 2003 as the start date. The City Council meets the Is' and 3`d Tuesday of each month. The project schedule should include all approvals expected during the project period. 2. Cost Proposal (envelope 2) The consultant is to submit a detailed cost proposal for all services and materials anticipated in completing the project. Man-hours and extended billing rates per classification of personnel will be indicated for each task and/or sub -task defined. Selection Process Work Programs will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted within the Work Proposal. The Committee may choose to interview two or more closely -rated firms, but will not expect or schedule time for elaborate presentations. Cost proposals will be opened only after the ranking process is complete. The City will open contract negotiations with the top ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. T.TWDEMPROJECTS\2002 Prjcts\2002-09WSHMLSStab\RFPDesign.wpd 1 CITY OF LA QUINTA COST PROPOSAL SHEET WASHINGTON STREET AND MILES AVENUE PARKWAY STABILIZATION IMPROVEMENTS The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional acoustical engineering consultants to prepare an acoustical analysis of the Washington Street Corridor and will be used as the basis for negotiating a Professional Services Agreement: Work Objectives Proposed Cost 1. 2. 3. 4. 5. 6. TOTAL LUMP SUM FIXED FEE: 1 $ Consultant may include as many, or as few, work objectives if believes are necessary to complete the project. Attached herein is a detailed man-hour and fee breakdown for the tasks and sub -tasks defined in our proposal. Prime Consultant Date Signed T:\PWDEPTVROJECTS\2002 Pdcts\2002-09WSHMISStab\RFPDesign.wpd n / uu9 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Proiect Name & Number as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. Base-con.rev 14'4 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Dollars ($ 1 (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (1 Oth) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Base-con.rev 6 1 t 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. b. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 1 j (J Base -con. rev 6 121 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which Base-con.rev 61 , j arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. ^ Base -con. rev 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 1 ,f Base-con.rev 615 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES;..NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice P) 4 Base-con.rev shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: Attention: 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Base-con.rev i.►1.'� IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT By:_ Name: Title: Date: Base-con.rev 618 Exhibit A Scope of Services v 1 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Dollars ($ ) except as specified in Section 1.6 - Additional Services of the Agreement. u�0 Exhibit C Schedule of Performance Consultant shall complete all services within the date of this Agreement. ( ) days of Exhibit D Special Requirements 1(-,o T4ht 4 a (P Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Approval of an Agreement for Law Enforcement Services Between the City of La Quinta and the County of Riverside RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: /40 Approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside. FISCAL IMPLICATIONS: None at this time. The total amount currently budgeted for law enforcement services for Fiscal Year 2002/2003 is $4,435,632. The funding levels for subsequent years of this five year agreement are determined during the respective fiscal year budget processes. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta has contracted for law enforcement services with the County of Riverside since the incorporation of the City. The current five year agreement actually expired on June 30, 2002. Upon approval, the proposed agreement, (Attachment 1), would become effective immediately and be in effect until June 30, 2007. The terms of the proposed agreement are essentially the same as the current contract with minor changes associated with the County's new Record Management System (RMS). The changes have been reviewed by the City Attorney. FINDINGS AND ALTERNATIVES: Contracting with the County of Riverside has proven to be an effective method by which to provide law enforcement services to the citizens of La Quinta. The current level of service is included as Attachment "A" of the agreement. This staffing level may be altered in accordance with Section 3 of the agreement. The alternatives available to the City Council are: 1 . Approve the agreement for law enforcement services between the City of La Quinta and the County of Riverside; 2. Refuse to approve the agreement for law enforcement services between the City of LaQuinta and the County of Riverside; 3. Provide staff with further direction. Respectfully submitted, Tom Hartung Director of Building & Safety Approv d for submi sio homas P. Genovese, City Manager Attachment: 1 . Copy of Agreement with Riverside County for Law Enforcement Services fi , r. N ATTACHMENT 1 AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE THIS AGREEMENT is made and entered into by and between the CITY OF LA QUINTA, hereinafter "City," and the COUNTY OF RIVERSIDE, on behalf of the Riverside County Sheriff's Department, hereinafter "County." IT IS THEREFORE AGREED AS FOLLOWS: 1. TERM 1.1 Effective Dates. This Agreement shall be effective from July 1, 2002 through June 30, 2007. 1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current five (5) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same; otherwise, this Agreement shall be automatically renewed for an additional five (5) year period at the level of service then currently in effect. As a matter of convenience to the parties hereto, and in order to facilitate continuity of the law enforcement services provided to City, the parties may mutually approve and ratify any automatic renewal of this Agreement retroactively to the effective date of such automatic renewal. 1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement as of the beginning of the first day of July of any year upon notice in writing to the other party of not less than twelve (12) months prior thereto. 2. SCOPE OF SERVICE 2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. The services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes. Such services shall include the enforcement of State statutes and the City codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. 2.2 California Identification System (CAL -ID) and Records Management System (RMS) City agrees as a condition of receiving services hereunder to participate in CAL -ID and RMS under the terms and conditions set forth in this Section. 2.2A Definitions. For purposes of this agreement the following definitions shall apply: a. Records Management System (RMS) Functions shall mean the software functions provided to City by County, which are supplied by the RMS. These functions shall include inquiry and case entry into the RMS, access to the Master Name Index, Warrant and Master Location Index and Jail Locator databases. b. The California Law Enforcement Telecommunications System Access (CLETS) shall mean that access to the Department of Justice computers provided by County to City. c. Work Station shall mean those County devices and software, which are used by City to access RMS functions and the CLETS. d. LAWNET shall mean the County's law enforcement telecommunications network consisting of County provided data circuits, digital service units, routers, hubs and other County provided hardware and software that is used by City to connect work stations to RMS services as defined below. e. County Services shall mean the collective hardware and software, work LAWNET, stations, RMS functions and CLETS. 2.213 Scope of RMS Services. County agrees to provide to City full access to the RMS and CLETS systems. CLETS access will be provided within the scope of CLETS access rules and regulations as established by the California State Department of Justice. 2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the provision of County Services, the standards of performance and other matters incident to the performance of such services, shall remain with County. Security of the host system and control of LAWNET shall remain with County. The County shall furnish all labor and equipment for the host system necessary to maintain the level of service rendered hereunder. In the event City chooses to provide PC -based equipment for services defined herein, the equipment must be configured in accordance with County specifications. Further, City shall not alter the configuration of any PC -based equipment used to provide services herein without the permission of Sheriff's Information Technology Officer. i 2.21) Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates and payments for provided services shall be as specified in Sections 6.2 and 6.3 of this Agreement. 3. LEVEL OF SERVICE 3.1 Level of Service Specified. County shall provide all enforcement services at the level specified in Attachment A, attached hereto and incorporated herein by this reference. 3.2 Variation in Level of Service. Variation in the level of service shall be made by amendment, as provided for in Section 10 of this Agreement, and under the following terms: If City requests an increase in the level of service to be provided under this Agreement, County agrees to provide such increased level of service as soon as is practicable, consistent with the ability of the Sheriff to do so. If City elects to reduce the level of service provided herein by ten percent (10%) or greater, City must give notice in writing to County not less than twelve (12) calendar months prior to the effective date of such reduction. If City elects to reduce the level of service provided herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as soon as it is practicable. The level of service, however, may not be reduced to below the minimum level, as determined by County, required to ensure public and officer safety. 4. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT 4.1 Supervision. Supervision over the rendition of law enforcement services, the standards of performance, the discipline of officers, and other matters incident to the performance of such services and the control of personnel so employed, shall remain with County. The Sheriff or his designated representative will meet and confer with the City manager or his designated representative on questions related to the provision of services. 4.2 Labor and Equipment. For the purpose of performing said services, County shall furnish and supply all labor, supervision, equipment, communication services, and supplies necessary to maintain the level of service to be rendered hereunder. Location of the above will not necessarily be within City limits. Notwithstanding anything herein contained, it is agreed that in all instances where specific equipment used solely to support specialized enforcement activities within the City not normally provided by the Sheriff is to be used, or where special supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the name of City, such equipment and materials shall be supplied by City at its own cost and expense. Any such special equipment or materials so purchased by City shall meet with the Sheriff's specifications, shall remain within the City limits, and ownership title thereto shall remain with City. r �� 4.3 City -Owned Motorcycles and Vehicles. In the event City chooses to provide motorcycles or vehicles for use in providing services hereunder, the motorcycles or vehicles shall meet minimum specifications furnished by County, shall be adequately equipped and ready for use, and shall be registered in the name of City. City shall bear the cost of maintenance, fuel, licensing, and any and all expenses associated with use of the vehicle for the provision of services hereunder, which is inclusive of responsibility for any and all cost for physical damage to the City -owned motorcycles or vehicles. However, County shall be responsible for the cost of all third party liability caused by the operation of the City -owned motorcycles or vehicles, including the property damage caused by the negligence or wrongful acts of County officers and employees while operating City -owned motorcycles and vehicles. Motorcycles and vehicles owned by City shall be used only for City -approved functions. 4.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the vehicles in an amount equal to the replacement value of all vehicles provided to the County under this agreement. Policy shall, by endorsement, name the County of Riverside, its Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents, or representatives as Additional Insureds. Such insurance may be provided through a program of self-insurance. General Insurance Provisions - All lines: a. Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of California and have an A.M. BEST rating of not less than an A: VIII (A: 8) unless such requirements are waived, in writing, by the County Risk Manager. If the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid for that specific insurer and only for one policy term. b. The Contractor shall cause their insurance carrier(s) to furnish the County of Riverside with 1) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsements effecting coverage as required herein; or, 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies including all Endorsements and all attachments thereto, showing such insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant of the insurance carrier(s) shall provide no less than thirty (30) days written notice be given to the County of Riverside prior to any material modification or cancellation of such insurance. In the event of a material modification or cancellation of coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate of Insurance and original copies of endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's and the insurance required herein is in full force and effect. Individual(s) authorized by the insurance carrier to do so I t,� on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance. Contractor shall not commence operations until the County of Riverside has been furnished original Certificate (s) of Insurance and certified original copies of endorsements or policies of insurance including all endorsements and any and all other attachments as required in this Section. C. It is understood and agreed by the parties hereto and the Contractor's insurance company(s), that the Certificate(s) of Insurance and policies shall so covenant and shall be construed as primary insurance, and the County's insurance and/or deductibles and/or self -insured retentions or self -insured programs shall not be construed as contributory. 5. EMPLOYMENT STATUS OF PERSONNEL 5.1 Employment Status. Any person employed by County for the performance of services and functions pursuant to this Agreement shall remain employees of County on special assignment to City for the purposes of this Agreement, and shall not be considered employees of City. No such County employee shall have any entitlement to compensation, workers' compensation coverage, pension, or civil service benefits from City. 5.2 Labor Shortage. In the event of a work slow -down, strike, or any other form of job action by those individuals assigned to City, County agrees to provide only that level of service which may be available through mutual aid, pursuant to Government Code Section 8615, et seq. City shall be billed only for the actual hours of service received. 6. COMPENSATION 6.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder at rates established by the County Board of Supervisors, which rates shall include all items of cost and expense to the Sheriff for providing the services hereunder. "Cost" as used herein shall not include items of expense attributable to services normally provided or available to all territory within the County as part of County's obligation to enforce State law. In addition to any other fees or costs set forth herein, County may impose on City, and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee consistent with Government Code Section 29550 with respect to arrests made by County employees pursuant to this Agreement just as if such arrests had been made by City employees. Pursuant to Government Code Section 51350, County shall not charge City for services it would provide to any city in the County free of charge. These services, which are provided at the discretion of County, could typically include the services of the Sheriff's Special Investigations Bureau, Emergency Services Team, Canine Unit, and Aviation Unit. 6.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically to reflect any changes in the cost to County for providing services hereunder. City shall be notified of any change in the rates to be charged City prior to submittal of the proposed change to the County Board of Supervisors for adoption, and City shall be given the opportunity to review the proposed change with County personnel. City shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new rates shall take effect on the same date as County incurs the associated costs. Should City, subsequent to a rate adjustment, choose not to appropriate or expend any additional monies needed to support the level of service theretofore supplied, County reserves the right to reduce the level of service in accordance with the amount City is willing to expend. 6.3 Payment of Costs. County, through the Sheriff's Department, shall provide to City within 30 days of the conclusion of each calendar month an itemized statement of the costs for services being charged for said month. Billing statements for RMS services will be provided quarterly for services being charged for said quarter. City shall remit payment to the invoicing department within 30 days after receipt of such statements. If such payment is not received by the County within thirty (30) days after presentation of billing, County may satisfy such indebtedness from any funds of the City on deposit with County as provided by law pursuant to Government Code Section 907. 6.4 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to the level of service described herein, there will be an associated field training cost for each additional position. City will be billed, on a separate invoice, up to a maximum of sixteen (16) weeks of training on a one-time basis for each additional Deputy position. Said cost will be charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors. Billing will be provided within 30 days of the Board of Supervisors approval of any new positions. Field training costs will not apply to supervisory or classified positions added to the level of service. 7. INDEMNIFICATION AND HOLD HARMLESS 7.1 Indemnification by City. City shall indemnify and hold County, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of City, its officers, agents, employees, volunteers subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on County by the provisions of California Government Code Section 895.2 or other applicable law, and City shall defend at its expense, including attorney fees, County, its officers, agents, and employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. 7.2 Indemnification by County. County shall indemnify and hold City, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of County, its officers, agents, employees, volunteers, subcontractors, or independent contractors, for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this Agreement to the extent that such liability is imposed on City by the provisions of California Government Code Section 895.2 or other applicable law, and County shall defend at its expense, including attorney fees, City, its officers, agents, employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. 8. MEMORANDA OF UNDERSTANDING If requested by City or by County, a memorandum of understanding will be entered into by and between City (or its administrative designee) and County (or its administrative designee) with respect to any question relating to the provision of services under this Agreement. Such memorandum shall set forth the questions raised and such terms and conditions as have been agreed upon between City and County in resolution of the question. The intent and purpose of such memorandum shall be to implement, interpret, or clarify one or more provisions of this Agreement. No such memorandum shall have the effect of altering any of the provisions of this Agreement, unless executed in the form of an Amendment as provided for under Section 10 of this Agreement. In the event of any inconsistency between the terms of such memorandum and the terms of this Agreement, the terms of this Agreement shall govern. 9. ADMINISTRATION The City Manager of City shall administer this Agreement on behalf of City, and the Sheriff shall administer this Agreement on behalf of County. 10. ALTERATION OF TERMS No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid unless made in the form of a written amendment to this Agreement which is formally approved and executed by both parties. 11. NOTICES Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below: Coun Larry Smith, Sheriff Riverside Station Post Office Box 512 Riverside, California 92502 city City of LA QUINTA Post Office Box 1504 LA QUINTA, CA 92253 Attn: City Manager A. l or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to: Clerk of the Board of Supervisors County of Riverside 4080 Lemon Street, 14th Floor Riverside, California 92501 12. SEVERABILITY If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect. 13. STANDARD OF CARE In performing the police services required by this Agreement, County agrees to use that degree of care and skill ordinarily exercised under similar circumstances by law enforcement officers in performance of the duties required by this Agreement. 14. JURISDICTION AND VENUE This Agreement shall be construed under the laws of the State of California. In the event any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County. // // // // .t 7 4 .r 15. ENTIRE AGREEMENT This Agreement is intended by the parties hereto as a final expression of their understanding with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith. IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be subscribed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title By: Dated: ATTEST: Nancy Romero Clerk of the Board By: Deputy CITY OF LA QUINTA I0 Mayor COUNTY OF RIVERSIDE I0 Chairman, Board of Supervisors ATTACHMENT A FORM11TY ,<<F� "+ OCT 2 4 2002 By ATTACHMENT A CITY OF LA QUINTA LEVEL OF SERVICE Average Patrol Services 82 supported hours per day. (Equivalent of 16.8 Deputy Sheriff positions @ 1780 annual productive hours per position.) Non -dedicated Positions Three (3) Deputy Sheriff (fully supported) positions - Target Team Dedicated Positions One (1) Sheriff's Sergeant position Two (2) Deputy Sheriff (fully supported) positions - Motor Officers One (1) Deputy Sheriff (unsupported) position — Violent Gang Crime Task Force One (1) Deputy Sheriff (unsupported) position - School Resource Officer Two (2) Community Service Officer II positions t1 Tity/ 4 s4�4" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: ITEM TITLE: Approval of Reimbursement STUDY SESSION: Agreement with 111 Venture, LLC, relating to the Potential Extension of La Quinta Drive North of PUBLIC HEARING: Highway 111 RECOMMENDATION: Authorize the City Manager to enter into a Reimbursement Agreement with 111 Venture, LLC, for reimbursement of expenses relating to the potential extension of La Quinta Drive north of Highway 111 . FISCAL IMPLICATIONS: None at this time. The City would be responsible for street maintenance if the right-of-way is acquired and the street improvements are completed. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The La Quinta Corporate Centre's specific plan was approved by the City Council on September 7, 1999. It outlines the development guidelines and requirements for the development of the 36-acre site located on the North side of Highway 111 between Adams Street and Dune Palms Road. Caltrans has approved a signalized intersection at Highway 111 and La Quinta Drive. It was anticipated that the Highway 111 — La Quinta Drive intersection would ultimately provide safe, convenient public access to the businesses, which will be located on the north side of Highway 1 1 1 . Toward this end, 111 Venture, LLC, the owner of the La Quinta Corporate Centre site, paid for a portion of the cost to install the signal at that intersection. The City provided $133,679.82 in funding for the intersection improvements. The traffic signal was constructed, and was accepted by the City in July 2000. T:\PWDEPT\C0UNCIL\2002\021119h The northerly extension of La Quinta Drive has not been completed due to the fact that no agreement has been reached by the adjoining property owners regarding the alignment of the access, the dedication of the necessary right-of-way, compensation issues, and the construction costs. Staff has determined that La Quinta Drive may need to be extended approximately 200 to 250 feet north of Highway 111 to provide safe, efficient public ingress and egress to businesses to be located to the north of Highway 111 . The extension would allow the public to fully utilize the existing intersection improvement located at La Quinta Drive and Highway 111. The extension would improve the traffic circulation in that area. Without the extension, vehicles traveling eastbound on Highway 111 would be required to make a U-Turn at the La Quinta Drive intersection in order to access the La Quinta Corporate Center businesses. The approximate location and configuration of the proposed La Quinta Drive Extension is shown on Exhibit C of Attachment 1. The adjoining property owners would take access off of La Quinta Drive. The City staff recommends that the access issues be resolved prior to the development of the properties north of Highway 111 in this location. Staff has been informed by 111 Venture, LLC, that the development of its property is now proceeding, and it wishes to have the access issues resolved. A Reimbursement Agreement has been prepared by the City Attorney and has been approved by 111 Venture, LLC. The proposed agreement is set forth in Attachment 1. The purpose of the agreement requires 111 Venture, LLC, to reimburse the City for any expenses it incurs in considering whether or not to acquire the property necessary for the extension of La Quinta Drive. These expenses include appraisers' fees, engineering costs, and legal fees. If the City Council, after taking all required action, decides to acquire the property necessary for the extension of La Quinta Drive, 111 Venture, LLC, or its successor, would be responsible for all acquisition costs and for constructing the street improvements. It is currently estimated that the required right-of-way would be up to 250 feet long by 64 feet wide. The extension area falls predominantly on private property to the east, outside of the specific plan, which is owned by Dominick Mannino and his family. No dedication of the right-of-way has been made as of this time. It is unknown when the Mannino property will be developed. An offer was been made by 111 Venture, LLC to acquire an access easement; however, the Manninos rejected the offer. 111 Venture, LLC, has requested the City to consider extending La Quinta Drive. The Reimbursement Agreement will allow the City to proceed with the necessary engineering work to define the area needed for the extension, and to have the property appraised. After taking the required preliminary steps, the City Council will be able to decide whether it wishes to proceed with the acquisition. T:\PWDEPT\COUNCIL\2002\021119h FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the City Manager to enter into a Reimbursement Agreement with 111 Venture, LLC, for reimbursement of expenses relating to the potential extension of La Quinta Drive north of Highway 1 1 1; or 2. Do not authorize the City Manager to enter into a Reimbursement Agreement with 111 Venture, LLC, for reimbursement of expenses relating to the potential extension of La Quinta Drive north of Highway 1 1 1 ; or 3. Provide staff with alternative direction. Respectfully submitted, 1 i, 7 Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Reimbursement Agreement T:\PWDEPT\COUNCIL\2002\021119h ATTACHMENT 1 When Recorded Mail To: Mark Weiss, Assistant City Manager City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Ouinta. CA 92253 REIMBURSEMENT AGREEMENT THIS REIMBURSEMENT AGREEMENT ("Agreement") is made and entered into this November , 2002 ("Effective Date"), by and between the City of La Quinta, California, a California Charter city ("City") and 111 Venture, LLC ("Developer") RECITALS A. WHEREAS, City is a public body, corporate and politic, exercising governmental functions and powers and organized and existing under and by virtue of the Constitution, laws of the State of California, and its Charter. B. WHEREAS, Developer is the owner in fee of that certain real property located in the City described on Exhibit "A" and depicted on Exhibit `B" ("111 Venture Property") C. WHEREAS, City approved and adopted the La Quinta Corporate Centre Specific Plan ("Specific Plan") on or about September 7, 1999, setting forth the development principles, guidelines, and programs to facilitate the development of a 36-acre site located on the north side of Highway I I I between Adams Street and Dune Palms Road. D. WHEREAS, under the Specific Plan, the 111 Venture Property is part of a project known as the "La Quinta Corporate Centre," a proposed mixed commercial development on the northeast corner of Highway I I I and Adams Street within the City. E. WHEREAS, the parcel of land immediately to the east of the 111 Venture Property ("Mannino Property") is not part of the Specific Plan. 975/015610-0002 Page 1 Of 16 338837.04 PM02 g � 'i 0 55 F. WHEREAS, the City has determined that La Quinta Drive, a public street, may need to be extended approximately 200 to 250 feet north of Highway I I I ("La Quinta Drive Extension") to provide safe, efficient public ingress and egress to the north side of Highway 111, to allow the public to fully utilize the existing intersection improvement located at La Quinta Drive and Highway 111, and to improve the traffic circulation. The approximate location and configuration of the proposed La Quinta Drive Extension is depicted on Exhibit "C." The right- of-way necessary for the La Quinta Drive Extension has not been fully determined as of this time, but shall generally be referred to hereinafter as the `Extension Area." The Extension Area, in whole or part, falls within the Mannino Property. G. WHEREAS, subject to the terms and conditions set forth in this Agreement, the City will commence to take the actions necessary to be able to consider and determine whether or not it wishes to acquire the Extension Area for purposes of completing the La Quinta Drive Extension. H. WHEREAS, Developer is prepared to reimburse the City for all costs associated with the City's consideration of whether or not to acquire the Extension Area, in addition to the entire cost of acquiring and constructing the La Quinta Drive Extension thereon, if the City determines in the future to purchase or condemn the same. AGREEMENT Based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Developer hereby agree as follows: 1. Incorporation. The introductory paragraph and each of the above recitals are incorporated herein as part of the terms of this Agreement. 975/015610-0002 Page 2 Of 16 338837.04 AM02 g 2. City's Discretion. Nothing in this Agreement shall be deemed to constitute a commitment by City to acquire or condemn the Extension Area, or a prejudgment of the matters required to be considered as part of the decision whether or not to condemn real property or interests therein. If the City acquires the Extension Area after negotiations or exercises its powers of eminent domain to do the same, Developer acknowledges that City will have full discretion over any such transaction and/or litigation and will retain any and all rights it has under the law and its Charter. 3. Assessment Costs. Developer agrees to reimburse City for all costs reasonably incurred by City prior to its determination of whether or not to acquire the Extension Area, including costs and expenses incurred by City in investigating and determining whether to exercise its eminent domain powers ("Assessment Costs"). Assessment Costs shall include, but not be limited to, fees and expenses of attorneys, appraisers, title insurers, engineers, City employees and other experts whose employment is reasonably necessary to collect information needed to commence negotiations to acquire the Extension Area and/or needed to make the determination whether to condemn the Extension Area. 4. Resolution of Necessity. If the City determines to acquire the Extension Area, and, if after its exercise of reasonable diligence to do so, the City is unable to negotiate a purchase of the Extension Area, the City may, in its sole discretion, consider the adoption of a resolution or resolutions of necessity to acquire the Extension Area by exercise of its power of eminent domain. 5. Acquisition and Construction Fees. In the event that City determines to acquire the property comprising the Extension Area, whether by negotiated purchase or exercise of City's power of eminent domain, Developer agrees to reimburse City, in addition to all 975/015610-0002 Page 3 Of 16 338837.04 PM02 g Assessment Costs, all costs incurred by the City in connections with said acquisition and, if acquired, costs associated with construction of the La Quinta Drive Extension, including, but not limited to, the following: (i) the actual price paid to the existing owner(s) and/or holder(s) of any interest therein, whether by way of negotiated purchase, settlement or eminent domain award, and including without limitation, amounts required by law to be paid for land and improvements, loss of business goodwill (if any), damages (if any), and other compensation to which the owner(s) and holder(s) is found to be entitled; (ii) fees and actual expenses of acquisition agents; (iii) fees and expenses of attorneys, appraisers, engineers and other experts whose employment is reasonably necessary to complete the acquisition(s) and/or construction of the La Quinta Drive Extension; (iv) court costs and fees required to prosecute actions in eminent domain; (v) escrow fees; (vi) the cost of drawing grant deeds or reconveyance deeds; (vii) recording fees, if any; (viii) notary fees and premiums for title insurance policies; (ix) any state, county or city documentary stamps or transfer taxes; and (x) all costs reasonably incurred by the City in constructing the La Quinta Drive Extension and otherwise improving the Extension Area (e.g., landscaping), including costs of purchasing materials, supplies and labor ("Acquisition and Construction Fees"). To the extent to which the City recovers any portion of the costs to construct the La Quinta Drive Extension from any other developer or property owner, Developer shall be reimbursed for the portion of its construction costs which are recovered by the City. The City agrees to investigate whether up to 50% of such construction costs can be equitably and legally imposed upon any third party. The decision of whether or not such costs may or should be imposed upon a third party shall rest solely within the discretion of the City. 6. Developer's Advance. To assist City in undertaking its consideration of whether or not to acquire the Extension Area, Developer agrees on the Effective Date to deposit with the a 975/015610-0002 Page 4 Of 16 338837.04 PM02 g "' City an amount of ten thousand dollars ($10,000) ("Initial Deposit"). The Initial Deposit shall be used to reimburse City for the Assessment Costs it incurs and, any remaining portion may be used by the City to pay for Acquisition and Construction Fees, if and when the City determines to proceed with acquisition of the Extension Area. Developer further agrees that if the City decides to acquire the Extension Area by negotiated purchase or by exercising its eminent domain powers, then twenty (20) days prior to the City holding its hearing to consider resolutions for necessity or twenty (20) days prior to the City Council meeting at which the acquisition, by agreement, is authorized, Developer will advance an additional amount equal to the estimated fair market value of the Extension Area, as appraised by the City or its designee, plus fifteen thousand dollars ($15,000) ("Second Deposit"). If the City determines to acquire the Extension Area, the City may use the Second Deposit to pay Assessment Costs and/or Acquisition and Construction Fees incurred under this Agreement. If, at any time during the term of this Agreement, the Assessment Costs and/or Acquisition and Construction Fees incurred by City exceed the Initial Deposit and Second Deposit combined, City may request that Developer provide an additional advance or advances in an amount or amounts estimated by City to cover any additional Assessment Costs and/or Acquisition and Construction Fees it expects to incur ("Additional Advances"). Such Additional Advances shall be deposited by Developer with City no later than ten (10) days after City's request for such funds. The City may, in its sole discretion, agree to accept a stand-by letter of credit in lieu of cash advances for purposes of guaranteeing the funding of the Additional Advances. All unused deposited funds shall be promptly refunded to Developer to the extent the funds are not expended. The Developer shall be responsible for all Assessment Costs and Acquisition and Construction Fees that exceed the c� 975/015610-0002 Page 5 of 16 338837.04 PM02 g deposited amounts and shall pay all said amounts within ten (10) days of the City's request for payment. 7. Termination. If City determines not to exercise its powers of eminent domain or otherwise acquire the Extension Area through negotiations, this Agreement shall automatically terminate and neither party shall have any further rights or obligations hereunder other than Developer's obligation to reimburse the City for Assessment Costs. 8. Miscellaneous. a. Runs with the Land. City and Developer intend and agree that should any right, title or interest in and to the 11 I Venture Property, or any portion or part thereof, be sold or otherwise conveyed or transferred, that the obligations set forth in this Agreement shall automatically become the obligations of the new title or interest holder(s). Accordingly, the parties agree that the obligations set forth in this Agreement shall burden the III Venture Property and bind Developer's heir, successors, and assignees of any or all right, title, and interest in and to the I I I Venture Property, and the covenants contained herein shall run with the I I I Venture Property for the benefit of each and every property located in the City of La Quinta, California. This Agreement shall have the signature of the Developer acknowledged before a Notary Public and be recorded with the Riverside County Recorder's Office. b. Default. In the event that Developer or any such successor fails to comply with the terms of the Agreement, said party shall automatically be in default. At its sole discretion, the City may serve or mail to Developer, or to any such successor(s) in interest, and post on the 111 Venture Property, a sixty (60) day written Notice of Default, which notice shall specify the nature of the default(s) and provide sixty (60) days to cure. In the event that Developer or its successor(s) in interest fail to cure the specified default(s) within the time 1S1 975/015610-0002 Page 6 Of I6 338837.04 PM02 g provided, the City may, at its option, immediately take steps to cure the specified default(s) by curing the default(s) itself or hiring private contractor(s) to cure the default(s), and by imposing a lien against the I I I Venture Property for these costs. C. Interpretation of Agreement. The terms of the Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. d. Integration, Entire Agreement. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supercedes and cancels any and all previous negotiations, arrangements, and understandings, if any, between the parties relating to the Extension Area, and no oral agreements, previous negotiations, arrangements or understandings shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties, or their successor(s) in interest, only by an instrument in writing recorded with the Riverside County Recorder's Office. e. Severability. In the event that any part of this Agreement is declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining portions of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision(s) is so material that its invalidity deprives either party of the basic benefit of their bargain or renders the Agreement meaningless. f. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (Ili) by so executing t- 1s 975/015610-0002 Page 7 of 16 338837.04 PM02 g 1 this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said party is bound. g. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. h. Assignment. The Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective representatives, successors, and assignees; provided, however, the foregoing shall not be deemed or construed to confer any right, title, benefit, cause of action or remedy upon any person or entity not a party hereto, which such party would not nor did not otherwise posses. Indemnification. Developer agrees to indemnify, defend, and hold harmless the City, its officers, agents, members, representatives and employees against any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, including paying any legal costs, attorneys' fees, or paying any judgment (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with this Agreement, including the City's decision to or not to exercise its powers of eminent domain or arising from the work, operations, activities or services of City, its agents, employees, subcontractors, or invitees, performed or rendered in connection with improving the Extension Area and constructing the La Quinta Drive Extension, if acquired, or otherwise arising from the negligent acts or omissions of City hereunder, but excluding such claims or liabilities to the extent caused by the negligence or willful misconduct of the City. 975/015610.0002 338837.04 PM02 Page 8 of 16 1ST j. Attorneys' Fees. If any party to this Agreement, or their successors in interest, is required to initiate or defend or is made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees, whether or not the matter proceeds to judgment. k. Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of California. [THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK. SIGNATURES FOLLOW] 975/015610-0002 Page 9 Of 16 338837.04 PM02 g IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. I I I Venture, LLC, a California Limited Liability Company By: SCS Family Limited Partnership, a Nevada Limited Partnership, Its: Manager By: Woodpark Development Company, Inc., a California Corporation Its: General Partner Scott Gayner, Its: President APPROVED AS TO FORM: Legal Counsel for I I Venture, LLC City: City of La Quinta IN ATTEST: June S. Greek, City Clerk (City Seal) John Pena, Mayor, City of La Quinta 19 7) 975/015610-0002 1 0 Of 16 338837.04 PM02 Page 614 APPROVED AS TO FORM: M. Katherine Jenson, City Attorney 19F 975/015610-0002 page 11 Of 16 f�VI 338837.04 PM02 1 5 STATE OF CALIFORNIA COUNTY OF RIVERSIDE On personally appeared ACKNOWLEDGMENT ss before me, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. Notary Public [SEAL] 975/015610-0002 Page 12 of 16 � 338837.04 PM02 g j r i t STATE OF CALIFORNIA COUNTY OF RIVERSIDE On personally appeared ACKNOWLEDGMENT ss before me, personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s) or the entity upon behalf of which the person(s) acted, executed the instrument. Witness my hand and official seal. Notary Public [SEAL] 1_ Q.1 975/015610-0002 Page 13 of 16 338837.04 PM02 g r EXHIBIT "A" (Legal Description of 111 Venture Property) Real property in the City of La Quinta, County of Riverside, State of California, described as follows: Parcels 10 through 12, inclusive, as shown by Parcel map No. 29351, on file in book 197 pages 33 through 36 inclusive of Parcel Maps, records of Riverside County, California. APN: 649-020-064-1, 649-020-063-0 and 649-020-065-2 975/015610-0002 Page 14 of 16 338837.04 PM02 U 11/13/2002 1.2:12 FAX 9 008 This map may or may not be a survey of the land depicted hereon. First American expressly disclaims any liability of foss or damage which may result from reliance on .`ns map, except to the extent coverage for such loss or damage is expressly provided by the terms and provisions of the title insurance policy, if any to which this map is attached. sN I Venture Property Mir so.-ro-soe do U_ _ (_ _ •r. puJMw� ., T X O • ✓~ »rrswwo� � V �rjuru�pp Order: 98422F Doc: CA-RV-ABP-649.02 Received Nov-13-02 11:10am From- � OR To-RUTAN & TUCKERALP DataTree via FASTSearl Page 08 Exhibit "B" V) 70' 0 I I 70' r> Co h 1 v k 7 Iw I �i y i 77 t r+i./' I Li 1 }_ ' I—PROPOSEO R/W j 40' �1 ,1 j p ti LA Q INTADRIVE ca i 198 t � �a: � it (EXTENS/ONJ , r PROPOSED R/W X ti 70 tiff V) Ir ! 55 2 a U) 1 - 1 I i X m ti L m 3 o Exhibit "C" c&t,, 4 4 Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Consideration of the Comprehensive Annual Financial Report for the year ended June 30, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2002 (Attachment 1). FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report, in accordance with Government Accounting Standards Board No. 34, for the year ended June 30, 2002. Mr. Mike Harrison, CPA and Auditing Partner of Conrad and Associates, is prepared to make a brief presentation of the report's highlights and answer any questions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2002; or 2. Do not approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2002; or 4. Provide staff with alternative direction. Respectfully submitted, nce Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Comprehensive Annual Financial Report for the year ended June 30, 2002 CITY OF LA QUINTA La Quinta, California Comprehensive Annual Financial Report Year ended June 30, 2002 Prepared by FINANCE DEPARTMENT JOHN M. FALCONER Director of Finance 101 (This page intentionally left blank) 0 Ij", CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS INTRODUCTORY SECTION Letter of Transmittal 1 List of Principal Officials xi Organizational Chart xii Certificate of Award for Outstanding Financial Reporting (CSMFO) xiii Certificate of Achievement for Excellence in Financial Reporting (GFOA) xiv FINANCIAL SECTION Independent Auditors' Report Management's Discussion and Analysis (Required Supplementary Information) 3 Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets 16 Statement of Activities 17 Fund Financial Statements: Governmental Funds: Balance Sheet 18 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 20 Statement of Revenues, Expenditures and Changes in Fund Balances 22 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 24 Proprietary Funds: Statement of Net Assets 25 Statement of Revenues, Expenses and Changes in Net Assets 26 Statement of Cash Flows 27 Fiduciary Funds: Statement of Fiduciary Assets and Liabilities — Agency Funds 28 "4 t U, f CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION, (Continued) Notes to the Basic Financial Statements 29 REQUIRED SUPPLEMENTARY INFORMATION: Notes to Required Supplementary Information 75 Budgetary Comparison Schedules: General Fund 76 Low/Moderate Income Housing Project Area No. 2 Fund 78 SUPPLEMENTARY SCHEDULES: Non -Major Governmental Funds: Combining Balance Sheet 80 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 81 Non -Major Special Revenue Funds: Combining Balance Sheet 84 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 86 Budgetary Comparison Schedules: State Gas Tax Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 88 Federal Assistance Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 89 Urban Forestry Grant Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 90 Lighting and Landscape Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 91 s CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued) FINANCIAL SECTION, (Continued) State Law Enforcement Block Grant (SLESF): Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 92 Quimby Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 93 Public Safety Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 94 Arts in Public Place Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 95 South Coast Air Quality Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 96 Local Law Enforcement Block Grant (LLEBG): Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 97 Coachella Valley Violent Crime Task Force Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 98 Low/Moderate Income Housing Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 99 Low/Moderate Bond — Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 100 Low/Moderate Bond — Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 101 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION, (Continued Major and Non -Major Debt Service Funds: Budgetary Comparison Schedules: Financing Authority Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 104 Redevelopment Agency Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 105 Redevelopment Agency Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 106 Major and Non -Major Capital Projects Funds: Budgetary Comparison Schedules: Combining Balance Sheet 108 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 110 Infrastructure Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 112 Capital Improvement Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 113 Transportation Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 114 Parks and Recreation Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 115 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION, (Continued Civic Center Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 116 Library Development Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 117 Community Center Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 118 Street Facility Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 119 Park Facility Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 120 Fire Facility Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 121 Assessment District 97-1 La Quinta Norte Construction Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 122 Assessment District 2001-1 Phase VI Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 123 Financing Authority Capital Projects Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 124 Redevelopment Agency Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 125 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION. (Continued Redevelopment Agency Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 126 Internal Service Funds: Statement of Net Assets 128 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 129 Combining Statement of Cash Flows 118 Agency Funds: Combining Balance Sheet 130 Statement of Changes in Assets and Liabilities 132 Capital Assets Used in the Operation of Governmental Funds: Schedule by Source 138 Schedule by Function and Activity 139 Schedule of Changes by Function and Activity 140 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2002 TABLE OF CONTENTS, (Continued Table No. Page STATISTICAL SECTION General Fund Expenditures by Function 1 142 General Fund Revenues by Source 2 143 Property Tax Levies and Collections 3 144 Schedule of Net Taxable Value 4 145 Property Tax Rates - Direct and Overlapping Governments 5 146 Special Assessment Billings and Collections 6 147 Schedule of Direct and Overlapping Bonded Debt 7 148 Computation of Legal Debt Margin 8 149 Revenue Bond Coverage 9 150 Demographic Statistics 10 151 Property Value, Construction Activity, and Bank Deposits 11 152 Principal Taxpayers 12 153 Major Employers 13 154 Schedule of Insurance in Force 14 155 Miscellaneous Statistical Data 15 156 General Fund Balance Trends 16 157 (This page intentionally left blank) P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 November 19, 2002 Honorable Mayor, City Council, and City Manager City of La Quinta La Quinta, California (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 FY 2001-02 COMPREHENSIVE ANNUAL FINANCIAL REPORT LETTER OF TRANSMITTAL We are pleased to present the 2002 CAFR of the City of La Quinta to the City Council and the City Manager. This report includes financial statements of the: • City of La Quinta; • La Quinta Redevelopment Agency; and, • La Quinta Financing Authority. Our independent auditors, Conrad & Associates have expressed their opinion as to the fairness of these financial statements. The completion of the independent audit is an important part of the total financial management program for the City of La Quinta. The information found in this report is provided by management to the Council and the public to assist those interested in understanding the fiscal condition of the City as of June 30, 2002. Responsibility for both the accuracy of the data, its completeness and its fairness of presentation, including all disclosures rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds of the City of La Quinta. All disclosures necessary to enable this reader to gain an understanding of the government's financial activities have been included. This is the second year of financial statement presentation under the financial and reporting requirements of Government Accounting Standards Board Pronouncement No. 34 — The New Financial Reporting Model. The City elected early implementation of the standards in Fiscal Year 2001. In its most elementary terms, the new model attempts to present the financial position and activities of a government organization on a basis comparable to a for -profit organization. Honorable Mayor, City Council, and City Manager Document Structure The CAFR is presented in three sections: • Introductory; • Financial; and, • Statistical. The introductory section includes this transmittal letter, the City's organizational chart, a list of principal officials, and awards for excellence in financial reporting. The financial section consists of the audit opinion, management's discussion and analysis of the financial statements and footnotes, and required supplementary information. The statistical section includes selected financial and demographic information, generally on a multi -year basis. The following governmental agencies that provide services to the citizens of the City of La Quinta have been excluded from this report because the City does not have financial accountability over these agencies: State of California and its departments, County of Riverside and its departments, Coachella Valley Association of Governments, Riverside County Transportation Commission, Riverside County Waste Management District, Desert Sands Unified School District, County Superintendent of Schools, Coachella Valley Unified School District, Desert Community College District, Mosquito Abatement District, and Coachella Valley Water District, Sunline Transit, Palm Springs Desert Resorts Convention and Visitors Authority, and the Desert Regional Resorts Airport Authority. Background The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert". The City is governed by a five member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. Significant 10-year demographic data is as follows: • Population as of January 1, 2002 was 28,715 an increase of 95% from 1991. • Retail Sales of $270 million, a 692% increase from 1991; • Taxable Sales of $340 million, a 437% increase from 1991; • Assessed Valuation of $3.822 billion, a 140% increase from 1991; and, • Hotel Room sales over $37.0 million, a 92% increase from 1991. ii Honorable Mayor, City Council, and City Manager The City area includes the La Quinta Resort, several world class golf resorts, quality neighborhoods of single family and multi -dwelling homes, and light commercial industries. The City has a beautiful 10,000 sq. ft Senior Center. The Desert Sands Unified School District and Coachella Valley Unified School District provide educational opportunities for school -age children in La Quinta. The City has been experiencing rapid growth in population. During 2001, the population grew 8.58%, making it one of the fastest growing cities in California. With this growth comes a demand on local government to meet the needs of its citizens. The total number of full time authorized positions for 2001-2002 is 76. In addition to the 28,715 permanent residents, approximately 12,600 seasonal residents spend three to six months in the City. Services Provided by the City City services can be divided into those services provided directly by City staff and those services contracted out or provided by other government agencies and organizations. Direct services provided by City staff in the following areas include: General Government Cites - Legislative - City Clerk - City Manager - Economic Development Community Services - Personnel - Administration Finance - Fiscal Services - Central Services Building and Safety - Administration - Code Compliance - Animal Control - Building - Emergency Services - Fire - Civic Center Building Public Works - Administration - Development/Traffic - Street & Landscape Maintenance - Capital Projects iii - Recreation - Senior Center Community Development - Administration - Planning - South Coast Air Quality - Redevelopment Honorable Mayor, City Council, and City Manager Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor & tourist information through Palm Springs Desert Resorts Convention Visitors Authority, City promotion through the La Quinta Chamber of Commerce, water service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Waste Management Company, public transit through Sunline Transit Agency, and cable service through Time Warner. Significant Events and Accomplishments During 2001-02 the City experienced many significant events and accomplishments that may not be readily evident from a review of the financial statements. Some of the more important of these items are: Rpn] FctntP Single family construction accounted for $178 million in building permits while multifamily construction totaled $15 million last year. La Quinta issued $1.4 billion worth of building permits during the last ten years, averaging over $143 million per year. In 2001, construction totaled $221 million, 55% above the ten-year average. Major retail developments continue to diversify and enhance La Quinta's economic base. The Centre at La Quinta auto mall site includes three new dealerships and can accommodate up to nine dealerships, plus 400,000 square feet of retail. A number of exciting new developments are planned or are near completion, including Fairway Plaza, anchored by Albertsons and Sav-on; La Quinta Corporate Center, which contains a fitness center, offices, and a post office site; La Quinta Court, a specialty shopping center with fine restaurants and a gourmet food market; La Quinta Professional plaza, under construction, which includes Palm Desert National bank, professional offices and restaurants; Jefferson Plaza, anchored by Home Depot, I -Hop, and Jack in the Box, which has been completed; One Eleven Center, anchored by Wal Mart, Staples, and coming soon, a Big 5 Sporting goods store; Point Happy, anchored by two restaurants; and Old Town La Quinta, a 127,500 square foot commercial/retail center planned for the Village area. Several resort -oriented projects are also planned which will add to the economic diversity of the City, including approval of an Embassy Suites hotel, a Marriott Residence Inn, and development of a 50-acre site at the corner of Miles Avenue and Washington Street which will include resort hotels, a casitas hotel, upscale restaurants, and commercial/retail uses. A residential component is also part of the project, consisting of single family homes, townhomes, and a 5- acre neighborhood park. Quality residential communities, including PGA West, Rancho La Quinta and the Traditions have increased the assessed valuation of the City, and several other large projects have been approved and are moving forward. Since 1991, assessed valuations have grown to $3.822 billion in 2001. In the last decade, assessed values have increase 140%, substantially higher than the region's average growth rate. iv Honorable Mayor, City Council, and City Manager Housing La Quinta has a wide spectrum of housing types and values, ranging from the affordable to exclusive luxury estates. The median home prices in La Quinta have been relatively stable and are significantly lower than other areas of the Coachella Valley mostly due to the reasonably priced land values and available housing inventory. The U.S. Census has established the median home price at $160,000, which is lower than averages for San Diego and Los Angeles Counties and the State of California. There were 2,210 housing units built during fiscal year 2002, which brings the number of total units within the City to 15,732. The 15,732 units consist of 12,228 detached single family residences, 2360 attached single family residences, 897 multi family residences, and 247 mobile homes. Tourism La Quinta is well known for its many championship golf courses. The City is home to 16 championship courses, and many more are in the planning or development stages. In addition to quantity, La Quinta has some of the highest rated courses in the world of golf. Various golf tournaments, including the prestigious Bob Hope Chrysler Classic, are exposing La Quinta internationally as a quality destination and golf resort area. The City acquired 525 acres of undeveloped property adjacent to Jefferson Street and Avenue 52. This project, referred to as "The Ranch," will include two championship public golf courses, as well as hotel and commercial developments. The nationally recognized La Quinta Arts Festival attracts many visitors from around the country each year to the City of La Quinta and the Coachella Valley, and has relocated to a new site along Washington Street. Hotel room sales in La Quinta enjoyed dramatic growth to a record $40 million in 2001. The La Quinta Hotel, the second largest destination resort in the Coachella Valley, was the largest contributor to this increase. Capital Improvements The City completed almost $55 million in capital improvements and land acquisitions during 2001-02. Projects completed or nearing completion include Eisenhower Mini -Park Expansion, Velasco Mini -Park, Calle Estado Prototypical street, Jefferson Street Phase I widening, Fritz Burns Park Improvements Phase II, and various traffic signal improvements. Several significant projects are continuing, including museum expansion, Village/Cove neighborhood improvements, Civic Center Campus development, and several street and lighting improvement projects. A site for the City's third fire station was acquired, and the design phase begun. The City's Capital Improvement Program (CIP) continues to increase to meet the demands of growth, and totals $42.4 million for the 2002-2003 program. This major commitment in infrastructure will continue to provide for both the current and future growth that the City has experienced. v u Honorable Mayor, City Council, and City Manager Communitv Facilities The City has several significant community facility projects underway. The Civic Center Campus is nearing completion, Phase 1 of the Municipal Library is being designed, and projects will begin soon for the 18-acre Community Park and La Quinta Historical Museum expansion. In addition, the development of the City's first municipal golf course, to be located at Avenue 52 at Jefferson Street, will significantly add to amenities available to residents of La Quinta. Citv Operations The following is a partial listing of the accomplishments for the citizens of La Quinta for fiscal year 2001-2002: Continued development of GIS data base for city-wide planning, obtained aerial photos of City boundaries and planning areas, and developed enhanced mapping capabilities; Initiated features on City web page making maps and permit detail available to the general community; Implemented an enhanced promotional program and ad campaign, supporting local businesses; Implemented an improved Optical Imaging system for document storage and record retrieval, including scanning and indexing existing improvement plans into digital archives; Received several grant awards for public safety, tire recycling and bicycle lanes; Received awards in excellence for financial and budget reports; Implemented upgrades in management information services, including additional servers, enhanced security, and improvements in City web site; Organized and coordinated the City's 20`" Anniversary Celebration; Continued on- and off -site improvements, and continued construction of the Redevelopment Agency low - moderate housing project on Avenue 48; Installed a Community Emergency Notification System, and improved the City's Emergency preparedness equipment resources; Completed the Specific Plan for the Redevelopment Agency owned property on Washington Street and Miles Avenue, completed bond funding for the Senior housing component, and started processing the third Affordable Housing project; Prepared the Development Impact Fee Program update, adopted by the City in March, 2002; Completed annexation of two areas east of the City; Continued update of General Plan and Housing Element, and completed the first draft of City=s Design Standards for development and traffic. Future developments Future developments include: continued commercial development along the Highway III corridor, redevelopment financed property development on Avenue 48 and completion of residential projects in the northern part of the City. Additionally, construction of the City's third fire station, and development of the City's first municipal golf course will significantly add to the services offered to La Quinta residents. Construction of both a library and historic museum are in the planning stages. vi, Honorable Mayor, City Council, and City Manager Financial Information GASB 34 requires a separate "matter of fact" discussion of the City's financial condition that can be found in the required supplementary information section entitled "Management Discussion and Analysis (MDA)". The operating results for the City of La Quinta for FY2001102 were very good and our financial condition is the strongest since incorporation. The City will be faced with future funding challenges that will require a dedicated effort to fulfill our economic developmentplan to garner new and additional revenues. Management believes that thefollowing items will impact future budgets of the City of La Quinta that will have to be addressed with future revenues or the use of our reserves: The need for additional police services — As the population grows the City will be faced with the need to add additional public safety officers. The need for additional fire services — Coupled with the growth in population and the desire by fire professionals to have three and four person crews, the City will need to address the need for additional fire service resources. The need for a third fire station — The City has two fire stations and the City has made a commitment to build and maintain a third fire station in the north part of the City. Additional personnel and paramedic services will continue to be needed. The need to fund additional landscaping costs — As a result of Proposition 218, the City has been limited on the use of City -Wide Lighting and Landscape Assessment District funding for the maintenance of landscaping in the City. The City has continued to add additional street medians and is developing both the Civic Center Campus and the 18 acre Community park that will require additional funds to maintain these facilities. The need to pay for the operations of additional public facilities — In the five year Capital Improvement Plan the City has plans to build a municipal library, expand the museum, and expand City Hall. The following paragraphs outline several of the major polices of the City and attempt to supplement, not supplant, the MD & A which can be found later in this report. Management of the City of La Quinta is responsible for establishing and maintaining a framework of internal controls designed to ensure that assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The framework of internal controls is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accounting Controls - The City of La Quinta's accounting system is designed upon the following principles: In the public sector, a city government maintains a variety of "funds" that provide the basis for separately recording the financial data related to a specific activity. A fund is an accounting entity with a complete set of self -balancing accounting records. Each fund has been established because of some restriction on the use of the resources received by that fund. In the private sector, a corporation may have many subsidiaries that make up vii� i°a..i Honorable Mayor, City Council, and City Manager the parent corporation. Likewise in the public sector, all of the funds make up the complete financial resources of the City of La Quinta. This report includes the transactions of all entities over which the City Council of the City of La Quinta has authority (as defined by the Governmental Accounting Standards Board). The City's accounting system operates on a modified accrual basis of accounting for all governmental and agency type funds. Governmental funds include the General, Special Revenue, Debt Service, and Capital Projects Funds. Under the modified accrual basis of accounting, revenues are recorded when received in cash or accrued when they are both measurable and collectible within the accounting period or soon enough after the end of the period to pay liabilities of the period. Expenditures, other than interest or long term debt, are recorded when liabilities are incurred. At year end, the City has prepared the required entries necessary to report the City financial position and activities on an accrual basis of accounting which recognizes revenues when earned and expenses when incurred. The City maintains two Internal Service Funds and no Enterprise Funds. These types of funds use the accrual basis of accounting. Revenues are recorded when earned and expenses when incurred. In addition to maintaining funds to record accounting transactions, internal controls exist within the accounting system to ensure the safety of assets from misappropriation, unauthorized use or disposition, and to maintain the accuracy of financial record keeping. These internal controls must be established consistent with sound management practices based upon the cost/benefit of the controls imposed. The cost of a control should not be excessive to its derived benefit as viewed by City management. The internal controls in existence at the City of La Quinta are sufficient to ensure, in all material respects, both the safety of the City's assets and the accuracy of the financial record keeping system. The City plans to acquire new financial accounting software in the coming year, to improve reporting capabilities and enhance internal controls in all areas of financial records. Budgetary Controls - The City Manager submits a preliminary budget to the City Council before each fiscal year. A public meeting is then held prior to July 1 to receive public comment. A budget is required to be adopted before the beginning of the fiscal year. Amendments to the budget or budget transfers between funds require Council approval. Budget transfers within funds require City Manager approval. The City also maintains an encumbrance system as one budget technique. All fiscal year end appropriations and encumbrances lapse at year end unless specifically approved by the Council for inclusion in the following year's appropriations. Each Department receives a monthly budget -to -actual expenditure report. In addition, each department can access on-line budgetary data from the financial information system available throughout the City-wide computer network. The City Council is also given an Executive level Summary of Revenues and Expenditures on a monthly basis. Gann Limit - Appropriations Subject to the Limit - In 1979, Proposition 4, the "Gann" initiative, was passed by the voters of California. The purpose of this law was to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. This limit is increased each year through a formula that takes into consideration changes in the Consumer Price Index and state per -capita income. If a city reaches this limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann Limit for the City of La Quinta has increased steadily since � f viii Honorable Mayor, City Council, and City Manager 1979 and still provides the City with a comfortable operating margin. Risk Management - The California Joint Powers Insurance Authority (CJPIA) was formed in 1997 under a joint exercise of powers agreement between local governments for the purpose of jointly funding programs of insurance under Section 990 of the California Government Code. The Authority is governed by a Board of Directors, which is composed of one director from each member organization which maintains membership in the Liability program. The City of La Quinta joined the CJPIA in order to achieve long-term premium stability. Each member city must remain in the pool for three years. Each year, the self -insured pool undergoes a retrospective deposit computation based on current incurred loss valuations. Appropriate adjustments are then made over a three-year period. The likelihood of the need for excess premiums is remote given the claims history of the cities involved and the length of time necessary to settle large claims. Generally, individual claims in excess of the self -insured amount for workers compensation and general liability fall under the insurance policies purchased by the City. The CJPIA provides for liability insurance coverage with a maximum of $50,000,000 per claim. All reserves are invested and earnings are credited to members in proportion to their equity. At present, the CJPIA has invested reserves in excess of $100,000,000. City Retirement Costs - The City is a member of the California Public Employers Retirement System (PERS). Employer contribution rates are reviewed and adjusted annually to achieve full funding for retirement benefits by the year 2011. Cash Management - The City Council annually adopts an investment policy that is intended to provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. At all times there was compliance with the City=s investment policy, and safety and liquidity objectives were placed above rates of return considerations in making deposits and investments. Certificate of Award for Outstanding Financial Reporting The California Society of Municipal Finance Officers (CSMFO) and the Government Financial Officers Association (GFOA) both present an annual Certificate of Award for Outstanding Financial Reporting. We believe that our current report conforms to their program requirements and we are submitting this report to their organizations for consideration. If received, the Certificates are valid for one year only. The City has received the GFOA and CSMFO awards in prior years and are hopeful that these statements continue to receive these awards. Acknowledgments This report could not have been accomplished without the dedicated services of the Finance Department staff. Recognition is given to Amy Swan -Draper, Accounting Manager for her efforts in preparing the introductory and financial sections, Vianka Orrantia, Secretary for her report preparation skills and Sharon Christensen, Misaela Mendoza, Diane Martin and Pat Parker for their diligence in processing most of the transactions reported upon in the financial section of this report. Again, we also appreciate the City Manager and City Council for providing the resources necessary to prepare this report and for their role in preserving the City's n1 4- 1. t, r) ix �1 Honorable Mayor, City Council, and City Manager framework of internal controls and again wish to express our appreciate for the efforts of the Conrad & Associates, CPA's audit team, for their professionalism in conducting the annual audit for the City of La Quinta. Respec lly submitted, ohn M. Falconer Finance Director and Treasurer X � " City of La Quinta Directory of Officials June 30, 2002 CITY COUNCIL John Pena, Mayor Stanley Sniff, Mayor Pro Tern Terry Henderson, Council Member Don Adolph, Council Member Ronald Perkins, Council Member ADMINISTRATION Thomas P. Genovese, City Manager Mark Weiss, Assistant City Manager John M. Falconer, Finance Director Tom Hartung, Building & Safety Director Jerry Herman, Community Development Director Kathy Jenson, City Attorney Dodie Horvitz, Community Services Director June Greek, City Clerk Roy Stephenson, Interim Public Works Director/City Engineer rt I a io m m IN Mlle m, 10,10q mq C ' i Its L cc �I EtN allAal R a �., ia, A m m. iE ax oql 9I UiO I c I J ° _pp . f U j .„p L a a .N L U o- tOn�I-m I _ -a 8 E Em E c m N O'V1 O EU iU.maU� U-mc COIl E a E c o. ti m'm '. • •O I I I I U'c � J a L. p q 9 . i i i :• � L 0 V VC'A u 6! o' c to,II' L m„ o CD C N� C U w ona mU +� t�oi m /rymay l0 m C ma C, —' C w'pcmrSc t�'� V C} is m p h % q �! 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EIO o y 9.a cam zI III ''�a' lal y .21 m' E C acQU aom�: v) m Im w j I I m m I 1 a II iI a Ilio I � Im'o. o LIg "m c uj 1�10 �v .e oU o!„ E 8 UIm oU' 1_Tp�cm E ZI Imo.qQ a � I t� >U a � > i o; " J a: x 4 S E c a ° E Q a o Emmi m o LL30j c m a mml cc m'I o m A�cl 222 Xll At Ji n c r� (;' 7 i i� Certificate of Achievement for Excellence in Financial Reporting Presented to City of La Quinta, California For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2001 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. ice Dffk�� Gi�s%ti�Gli.�✓ AND A� N TMONNr President cNrcccc Y26 Z. Executive Director r) W X1v CONRADAND ASSOCIATES, L.L.P. The Honorable Mayor and City Council City of La Quinta La Quinta, California Independent Auditors' Report CERTIFIED PUBLIC ACCOUNTANTS 1100 MAIN STREET, SUITE C IRVINE, CALIFORNIA 92614 (949) 474-2020 Fax (949) 263-5520 We have audited the accompanying basic financial statements of the City of La Quinta, California as of and for the year ended June 30, 2002, as listed in the accompanying table of contents. These basic financial statements are the responsibility of the management of the City of La Quinta, California. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the financial position of the City of La Quinta, California as of June 30, 2002, and the results of its operations and the cash flows of its proprietary find types for the year then ended in conformity with accounting principles generally accepted in the United States of America. The information identified in the accompanying table of contents as management's discussion and analysis and required supplementary information is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was made for the purpose of forming an opinion on the basic financial statements taken as a whole. The combining and individual fund financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements of the City of La Quinta, California. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The scope of our audit did not include the statistical schedules listed in the table of contents and we do not express an opinion on them. n U:.9 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION The Honorable Mayor and City Council City of La Quinta La Quinta, California In accordance with Government Auditing Standards, we have also issued a report dated August 16, 2002 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. �ad(�d( /4-5lsGcaZs / L.L.% August 16, 2002 Management Discussion and Analvsis The Management Discussion and Analysis (MDA) is intended to provide the reader of the statements with a concise analysis of the financial results and financial position of the City of La Quinta. The New Reporting Model As mentioned in the prior year MDA, the impact of the new reporting model on the financial statements constitutes the biggest change in the way governmental activities have previously been reported. We have to return to the original "blue book" in the mid 1980's to recall such a major change in the accounting and reporting of governmental activities. Overall, we believe that from a financial reporting standpoint, the preparation of this document continues to be one of the most challenging for the governmental accounting profession. As will be discussed later in detail, most discussion on the new reporting model has focused on infrastructure reporting. This year a major effort was needed to update the infrastructure reporting for additions and deletions during the year. Two new statements have been presented entitled the Statement of Net Assets and Statement of Activities. The purpose of the Statement of Net Assets is to report on the financial and capital resources for all governmental funds in a single statement. The purpose of the Statement of Activities is to report on the activity of the government's operations and is presented in a format that reports the net (expense)/revenue of its various functions. In addition, the Governmental Funds Balance Sheet and Statement of Revenues, Expenditures and Changes in Fund Balances have been classified into major and non -major funds. These major and non -major funds are determined based upon criteria set forth by the GASB. The GAS-B believed that this major and non -major classification allows the reader to review the sign:�icant funds in one report rather than have the reader determine what is a major fund and what is non -major. Executive Summary As was the case last year, the overall financial results of the City of La Quinta for FY 2002/03 were very good and our financial condition is the strongest since incorporation. Although our fin-_:icial results were not as strong as the prior year, the City was generally able to see increases in its reserves. Several events led to the decrease from the prior year including lower interest rates on investments, lower Transient Occupancy Tax collections, and a slight reduction in permits and fees. These decreases were offset by higher than expected sales tax revenues resulting from an increase in population and an increase in the number of new businesses locating to the City. As a fast growing municipality, the City of La Quinta has been able to add to its general reserves with both increases in development related activities and on -going taxes and fees for FY 2001/02. The future challenge will be to ensure that these reserves and the on -going taxes and fees will meet the demands for public services that a community at build -out will require. i 3 `'.ram Background In this MDA section, the Finance Director departs from the past, which required a "just present the reader with the facts" approach and enters into the future with a requirement to "tell it like it is". The analysis also is required to convey the financial results with an element of subjectivity. This subjectivity is based upon the Finance Director's knowledge of the City's "business cycle" and the possible economic factors that may impact the City. The Government Accounting Standards Board is the rule making body that promulgates or sets the accounting rules. This rule making body is slowly but surely moving toward a standard of accounting based upon the full accrual basis of accounting, which is required for for -profit companies. To accomplish this move toward a full accrual basis of accounting, many of the government accounting software providers are incorporating features that will generate two separate sets of statements. One set is produced on the modified accrual basis of accounting and the other on the full accrual basis of accounting. The intent of this software is to capture the data throughout the year necessary to push a button at the end of the year and print out a statement based upon the modified accrual basis of accounting and another statement based upon the full accrual basis of accounting. The City accounting system is based upon the modified basis of accounting throughout the year. Once a year, at year-end, the City prepares memo entries to convert the modified basis of accounting throughout the year to the full accrual basis of accounting. This conversion is prepared on a spreadsheet program and is given to our outside auditors. No formal entries are entered into the accounting system to convert to the accrual basis of accounting. Management believes this less formal conversion process is simpler, more flexible and less costly for the City of La Quinta. You may be asking yourself how significant is the change in the two reporting methods? The following table summarizes the differences for FY 01/02: Description Modified Accrual Accrual Change Assets 140,239,067 485,257,061 345,017,994 Liabilities 34,943,009 172,599,426 137,656,417 Revenues 64,987,678 51,929,073 (13,058,605) Expenditures 114,913,074 33,512,175 (81,400,899) Fund Balance/Net Assets 105,296,058 312,657,635 207,361,577 Revenues over (under) expenditures (49,925,396) 18,416,898 68,342,294 It is apparent that the change in accounting methods dramatically changes the way the reader of the financial statements interprets the financial condition and operations of the City. Management will attempt to present the reader with an analysis that is simpler to understand and draws distinctions between the two accounting methods where possible. nr1� 4 The GASB requires that governmental agencies provide two years worth of financial information so that the reader will be able to draw comparisons on the results of operations and the financial position from year to year. Assets The following chart lists a condensed Statement of Net Assets for the fiscal year ending June 30, 2002 and 2001. Total net assets increased $19 million from the previous year. Current and other assets Capital assets Total assets Current and other liabilities Long term liabilities Total liabilities Net assets Investment in capital assets, net of related debt Restricted Unrestricted Total net assets CITY OF LA QUINTA Statement of Net Assets Governmental Activities Governmental Activities Governmental Activities 2002 2001 Change $ 123,522,074 361,734,987 83,113,424 310,193,823 40,408,650 51,541,164 485,257,061 393,307,247 91,949,814 5,917,187 166,682,239 6,975,872 92,774,099 (1,058,685) 73,908,140 172,599,426 99,749,971 72,849,455 195,474,945 74,156,691 43,025,999 217,419,724 45,438,930 30,698,622 (21,944,779) 28,717,761 12,327,377 $ 312,657,635 293,557,276 19,100,359 Employees One major asset of the City of La Quinta is its employees. While not quantified on the books, the City has 76 authorized full time equivalent positions to provide the services required by the community. Cash and Investments The City of La Quinta has cash and investments on hand to meet both immediate and long-term needs. The City Finance Director serves as the Treasurer and is appointed by the City Manager. The City has a seven member Investment Advisory Board. It is appointed by the City Council and meets monthly to review the Treasurer's Report and provide valuable assistance to the Treasurer on current trends and topics in this area, as well as annually reviewing the Investment Policy. r) r 5 �� The City has a conservative investment policy, which is more restrictive than the policy limitations set forth in 53601 of the Government Code of the State of California. The Treasurer is required to prepare a monthly Treasurer's Report that certifies that he/she believes that the City has, to the best of its ability, the cash to meet its obligations for the next six months. During FY 01/02, the City has met this six-month liquidity requirement. In addition, the City has a two- year (730-day) limitation on the maximum maturity of our investments and has a buy/hold investment strategy, which does not promote actively selling securities before their maturity, except for liquidity purposes. During FY 01/02, the City did not sell an investment before maturity. Therefore, the financial statements do not report any gains or losses on investments. The following table lists the earnings rates and average maturity of the portfolio: Summary of FY 01/02 Interest Rates/Earnings: Month 6 Month Benchmark (%) Average Maturity Days Pool Interest Rate (%) Fiscal Agent Interest Rate (%) Total Rate All Earnings (%) July 2001 3.49 48 4.79 3.40 4.58 August 3.39 51 4.90 3.20 3.91 September 3.39 43 4.63 3.20 3.98 October 2.01 27 4.04 2.20 3.57 November 1.99 62 3.05 1.70 2.49 December 1.85 44 2.83 1.40 2.34 January 2002 1.83 27 2.37 1.60 1.97 February 1.85 53 2.26 1.50 1.95 March 2.16 35 2.25 1.50 1.99 April 1.92 79 2.35 1.50 2.05 May 1.89 122 2.59 1.00 1.78 June 2002 1.77 132 2.42 1.00 1.93 Average FY 01-02 2.29 60 3.21 1.93 2.71 Average FY 00-01 5.16 149 6.09 5.22 5.93 Ending Cash balances Interest Earnings June 2002 $106,751,100 $4,354,718 June 2001 $72,819,549 $5,135,466 During FY 01/02, interest rates dropped throughout the year with an inverted yield curve. The average maturity of the portfolio was shortened to take advantage of the higher yields on shorter - term investments. The Treasurer exceeded the benchmark 6 month Treasury Bill rate in 10 of the 12 twelve months and overall for the year. Interest earned on all funds totaled $4.35 million for FY 01/02 versus $5.1 million for FY 00/01 and the total portfolio at June 30, 2002 was $106.7 million versus $73.5 million for the previous year. nn� Receivables/Advances to Other Funds The City of La Quinta does not have large receivable balances. We do not have any enterprise activities such as a water or sewer department, which typically generate receivable balances. One of the interesting impacts of GASB 34 is the accounting for advances to and from other funds which will be discussed in greater depth under the Advances from other funds section of the MDA. The City has advanced funds to the City Redevelopment Agency to promote economic activities within its boundary areas. The advances have no specified due date and accrue interest at 10% per year. The intent is to repay these advances with interest before the expiration of the Redevelopment Project Area Plan in approximately thirty years. In addition, an outstanding advance from the Redevelopment Project Agency to the Park and Recreation Development Impact Fee Fund has been made to accelerate Park development. During the year, an early repayment of the 1994 Educational Relief Augmentation Fund (ERAF) advance from the Low and Moderate Housing Project Area 1 to the Project Area 1 Debt Service Fund was made. The 1994 Educational Relief Augmentation Fund (ERAF) advance from the Low and Moderate Housing Project Area 2 to the Project Area 2 Debt Service Fund remained outstanding at year end. The total outstanding balances as of June 30, 2002 and 2001 are $13,810,753 and $12,024,009, respectively. Under GASB 34 these advances to and from other funds have been eliminated from the Statement of Net Assets. Capital Assets The most debated topic of the new reporting model is the recording of fixed assets including the City infrastructure assets and accumulated depreciation. In some respects the second year of implementing GASB 34 in this area were harder than the first year. In the first year the City relied on a professional study to value the infrastructure. During FY O1/02, the City had to begin to track the addition and deletion of fixed assets. These additions and deletions took the form of developer contributions, and completed Capital Improvement Projects. The primary purpose of including infrastructure assets in the financial statements is to report the total amount of improvements and the amount that these assets have been depreciated. At year-end, General Fixed Assets were 3 1 % depreciated at year end compared to 28% in the previous year, Internal Service assets were 56.6% depreciated compared to 51% last year and infrastructure improvements were 60.55% depreciated compared to 57.5% in the prior year. The higher depreciation percentage indicates that the assets are older and will require accelerated future expenditures in the future to replace aging assets. In each case cited above, the depreciation percentage increased which indicates that the City infrastructure assets are aging faster than they are being replaced. The City has an internal service fund for the replacement of equipment and major capital items such as the roofs and air conditioners in the City Hall and Senior Center. In FY 01-02, the City created a new internal service fund entitled Information Technology to fund the replacement of computers and related equipment and to charge departments for their fair share of computer related services. The information technology fund was initially funded with a transfer from the General Fund of $1 million. In addition to the general fixed assets, such as buildings, parks, computers and internal service assets, the City has included its infrastructure assets in the Statement of Net Assets. Infrastructure assets included in the Statement of Net Assets were City rw r; 4 7 U �.:� maintained streets, street medians, curb and gutter, traffic signals, sidewalks, bridges, artwork, sound walls, bike paths, storm drains and retention basins. Infrastructure assets not included in the Statement of Net Assets were the construction costs of State Highway 111, private streets — generally behind gates, and public water, sewer, electricity, gas and cable utilities maintained by others. Infrastructure assets, except for land, have been depreciated to reflect a net infrastructure amount. In addition to the fixed assets and infrastructure assets, capital assets also include construction in progress. Under the modified accrual basis of accounting, the costs of these construction projects have previously been expenditures and not reported in the Statement of Net Assets. Under the new reporting model, these costs have been reported in the Statement of Assets. Projects still in progress at year-end included the Phase 1 Jefferson Street project, Assessment District 2000-1 improvements including the Village, the Civic Center Project, and the Miraflores Housing and Apartment Project. The following chart details the fixed assets, infrastructure assets, and construction in progress as of the end of the fiscal year: CITY OF LA QUINTA Fixed Assets and Construction on Progress 2002 Accumulated Depreciated Type Life years Total Depreciation Remaining Percent Fixed Assets Land N/A $56,467,549 N/A 56,467,549 General Fixed Assets 5-30 16,182,093 4,956,300 11,225,793 30.63% Internal Service Fixed Assets 3-15 2,346,555 1,328,071 1,018,484 56.60% Total Fixed Assets 74,996,197 6,284,371 68,711,826 Infrastructure Assets Right of Way (ROW) N/A 230,148,147 N/A 230,148,147 Art in Public Places N/A 1,018,163 N/A 1,018,163 Subtotal 231,166,310 N/A 231,166,310 Street Pavement 20-25 45,475,851 36,286,295 9,189,556 Curbs/Gutters 50 7,316,410 2,537,078 4,779,332 Sidewalks 20 5,439,145 4,482,123 957,022 Median 50 5,318,736 1,449,706 3,869,030 Parking Medians 50 21,301 8,520 12,781 Bridges 35 9,933,145 1,792,114 8,141,031 Traffic Signals 20 3,847,342 1,225,611 2,621,731 Bike Paths 20 642,304 231,913 410,391 Sound Wall 20 74,200 7,420 66,780 Retention Basin 10 957,019 785,954 171,065 Storm Drains 50 2,028,035 270,016 1,758,019 Subtotal 81,053,488 49,076,750 31,976,738 60.55% Total Infrastructure Assets $312,219,798 49,076,750 263,143,048 Construction in Progress 29,880,113 $361,734,987 Total Capital Assets, net 8 Liabilities The City of La Quinta has incurred both short and long term debt. Most readers are familiar with accounts payable, accrued salary, payroll taxes and developer deposits, while others may be familiar with advances from other funds and bonds payable. The City of La Quinta is current in meeting its short and long-term commitments and there is no known violation of any bond indenture covenant. In addition, all bonds have been insured and carry a "AAA" rating by a major rating agency. During the fiscal year, the Redevelopment Agency (RDA) Project Area 1 issued $88 million of "AAA" insured Tax Allocation Bonds. At the RDA's request, they asked Standard and Poors to rate Project Area 1 on a stand-alone basis, which is without bond insurance, and are pleased that it both cases the bond issues received an "A" rating. Similar stand-alone ratings for the City of La Quinta, RDA Project Area 2 and the Financing Authority are not available. Advances From Other Fund The General Fund has advanced funds to both the Redevelopment Project Area 1 and 2 Debt Service Funds. The City created the La Quinta Redevelopment Agency (RDA) and its two project areas in accordance with State law to promote economic activities, remove blight and provide low and moderate housing to its residents using property taxes generated in each of the Project Areas. The Redevelopment Areas were created to keep property tax revenues generated in its boundaries for projects in the project areas and to be able to accelerate projects by issuing bonds and incurring other debt. Examples of the projects funded to date include flood control projects at the top of the Cove, and resurfacing of street, curb, and gutter in the Cove and Westward Ho areas. These types of projects could not have been accomplished without the use of advances and bonds. As of June 30, 2002, the City of La Quinta has advanced the RDA Project Debt Service Area 1 $4,907,565 and Debt Service Project Area 2 $7,614,325. The advances carry a 10% interest rate with no specified repayment date. Since the RDA Board is comprised of the City Council, GASB requires that the activities of the RDA be included with the activities of the City. In the past these advances were recorded in the General Long Term Debt Group of Accounts. Under the new reporting model these advances have been recorded as liabilities in the individual fund statements. As a result of this accounting change, the Debt Service Area 2 fund has a negative fund balance of $ (5,622,884) as of June 30, 2002 compared to a fund deficit as of June 30, 2001 of $ (6,258,943). While it is preferable to have funds with positive balances, it should be noted that this negative balance was a result of the City advances. This advance has no specified re -payment date and it is not the intent of Management to request repayment of the advance in the near future. Rather, Management will seek future repayments from the debt service funds when fund balances are available, which would be sometime before the project areas expire — in approximately 30 years. Under GASB 34 these advances to and from other funds have been eliminated from the Statement of Net Assets. Long Term Liabilities Long ter.-n liabilities consist of notes, bonds and pass -through agreements that have been separated into the amount due in the next year and the amount due beyond. In order to accelerate capital or housing projects, the City and RDA have issued bonds. These bonds have also been N insured to take advantage of lower debt service costs and provide the investor with an added comfort level. In addition, as with a home mortgage, we have refunded several of our bond issues to take advantage of lower interest rates, which in turn has resulted in lower debt service costs. As previously discussed the RDA issued $88 million in bonds during FY 2002. The Statement of Net Assets has a long-term liability amount due within one year of $3,312,895 and an amount due in more than one year of $163,369,344. The $11.4 million in one-year debt service reflected as of June 30, 2001 was more than the normal annual debt service. The $11.4 million debt service included an advance pass through payment of $8.6 million to the County of Riverside for RDA Project Area 1. This payment was made earlier than required, at the sole option of the RDA, from bond proceeds of a $48 million RDA Tax Allocation Bond Issue executed after year-end. The $81.3 million of long-term liability due in more than one year reported last year increased to $163.3 million, primarily as a result of the two RDA bond issues totaling $88 million. NET ASSETS AND INTERNAL SERVICE FUNDS The objective of the Statement of Net Assets is to provide a consolidated summary of the City's assets, liabilities and net assets that reflects the City's fiscal worth and liquidity as a whole. Over time the increases or decreases in total net assets will reflect the health of the City. In order to report the unrestricted net assets of the City, the City must subtract from its assets related liabilities, net investments in capital assets and restricted net assets. Under the new reporting model, the total unrestricted net assets of the City of La Quinta, RDA and Financing Authority is $43,025,999 as reported in the Statement of Net Assets. This is an increase of $12,327,377 from last year. As in the past, Management has elected, as detailed in the footnotes, to further restrict and designate general fund balances that have not been reflected in the new Statement of Net Assets. Management believes that these restrictions and designations reflect the Council's desire to set aside funds to meet the requirements of a growing City and to be available for future projects. The total equity and other credits of the City is $312,657,635 of which $195,474,945 consists of capital assets, net of the related debt that was used in acquisition. $74,156,691 consists of restrictions placed upon special revenue, capital projects, and debt service funds leaving total unrestricted net assets of $43,025,999. The City has two internal service funds — Equipment Replacement and Information Technology Funds that primarily receive its revenues from charges for services from other City departments. Under the new reporting model, the assets and liabilities of these internal service funds have been included in the Statement of Net Assets. ACTIVITIES The objective of the Statement of Activities is to report the full cost of providing government services for that year. The format also permits the reader to ascertain the extent to which each function is either self-financing or draws from the general funds of the government. nnw 10 The following chart lists a condensed version of the Changes in Net Assets for the fiscal years ending June 30, 2002 and 2001. CITY OF LA QUINTA Changes in Net Assets 2002 2001 CHANGE Revenues Program revenues: Charges for services $ 4,850,755 5,337,970 (487,215) Operating grants and Contributions 1,699,255 1,601,716 97,539 Capital grants 11,662,424 14,375,463 (2,713,039) General revenues: Taxes 28,544,634 25,656,153 2,888,481 Investment income 3,006,097 3,578,206 (572,109) Motor Vehicle in lieu 1,473,217 1,496,620 (23,403) Gain (loss) on sale of capital assets (21,397) - (21,397) Other 692,691 292,036 400,655 Total revenues 51,907,676 52,338,164 (430,488) Expenses General government 3,241,576 3,146,699 94,877 Public safety 7,522,532 5,776,628 1,745,904 Community services 1,411,943 940,881 471,062 Planning and development 7,110,125 6,146,998 963,127 Public works 6,434,239 5,968,911 465,328 Interest 7,791,759 5,861,632 1,930,127 Total expenses 33,512,174 27,841,749 5,670,425 Excess (deficiency) $ 18,395,502 24,496,415 (6,100,913) The Statement of Activities starts with functional expenses, subtracts out functional revenues to arrive at a net number for each function, and then subtracts out all general revenues to arrive at the net change in net assets for the reporting period. The functional revenue for FY 01/02 were $51,907,676 versus $52,338,164 for FY 00/01. The decrease can be attributed to a reduction in capital grants from the prior year related to construction projects. The functional expenses for FY 01/02 were $33,512,174 versus $27,841,749 FY 00/01. The increase can be attributed to greater debt service and public safety expenses. The debt service increases are a result of new bond issues, which result in higher debt service payments. The public safety increases are a result of higher police service levels/costs and recording fire service costs as an expense in accordance with a new contract with the County r) f9 IQ 4- of Riverside. The net excess decreased $6,100,913 from FY 00/01 as a result of lower revenues and greater expenses from the prior year. As mentioned earlier, this net increase of $18,395,502 reported in the Statement of Activities compares to a net decrease of ($49,925,396) under the modified accrual basis of accounting. The primary reasons for the differences between the two amounts are: 1) the net capitalization of $53.3 in infrastructure improvements, 2) the reclassification of $14.9 million of long-term principal debt, and 3) the revenue recognition of $3.5 million in deferred revenue. REVENUES General Fund Revenues With the economic slow down that occurred during FY 01/02, the City was concerned about the impacts it would have on our tourist industry and sales tax receipts. While we did experience lower Transient Occupancy Taxes (5%) than the year before it did not have as dramatic an impact as other parts of the country. Sales taxes actually increased under the modified accrual basis of accounting which was a primary result of population increases. Under the accrual basis of accounting, sales tax was reduced by just under $800,000 under terms of an agreement for reimbursement of public improvements from the generation of sales taxes. The City has been seen by homebuilders and by homebuyers as a suitable place to build and live. Homebuilders have seen La Quinta as a place to build homes because of the availability of land and labor which has resulted in greater than budgeted development fees and charges for services. Homebuyers have seen La Quinta as a place to buy because of lower interest rates and good home values which has resulted in greater property taxes, sales taxes and motor vehicle registration taxes. As a result of the increased population, and because of available land along the Highway 111 corridor, the City is experiencing retail growth that has added sales taxes to the City. The City is home to a world class destination resort which continues to generate transient occupancy taxes. Actual FY 01/02 revenues were generally higher than normal which is explained by the $4.5 million favorable variance with the budget and $800,000 higher than last year. Compared to last year, taxes were relatively flat with development permits and fees lower than last year's record setting pace. Interest income was lower than last year based upon a lower interest rate market which saw the average earnings decrease by 3% which was partially offset by higher invested cash balances. The increase in intergovernmental revenues is discussed in the Expenses Section. With this as background, the following chart reflects the major revenue categories of the General Fund for the last two years: Revenues: Original Budget Final Budget 2002 Actual Favorable/ (Unfavorable) 2001 Actual Taxes $8,701,220 $8,701,200 $10,443,436 $1,742,236 10,331,970 Licenses and permits 819,600 819,600 1,857,691 1,038,091 2,057,423 Charges for services 1,208,475 1,208,475 1,757,744 549,269 1,998,589 Intergovernmental 1,765,500 3,437,051 3,683,490 246,439 2,164,891 Investment income 1,617,200 1,555,600 2,030,346 474,746 2,513,789 Miscellaneous 27,700 27,700 529,190 501,490 43,545 Total revenues $14,139,695 $15,749,626 $20,301,8971 $4,552,2711 19,110,207 nn� 12 ._ i� Other Revenues The Statement of Activities lists FY 01/02 tax increment funds collected of $18,899,329 versus $15,324,183 in FY 00/01. As previously discussed, these funds are used for repayment of RDA debt and low and moderate housing. This year the two RDA Project Areas (1 and 2) property tax valuations have increased an average of 23% based upon new growth and higher County Tax Assessor's assessments on existing properties. In addition, far fewer assessment appeals at the County Assessor's office are outstanding. EXPENSES The Statement of Activities lists $33,512,175 in expenses for FY 01/02 as compared to $27,841,749 for the prior year. Of this amount the three largest categories are $7.1 million (6.1 million in FY 00/01) in Planning and Development which includes the RDA, $7.8 million (5.8 million in FY 00/01) in interest debt service costs for outstanding debt, and $7.5 million (5.8 million in FY 00/01) in Public Safety, which includes the costs of the County of Riverside Sheriff's and Fire contracts. The City contracts with the California Department of Forestry through the County of Riverside for fire services and with a private vendor for library services. Through an agreement with the County of Riverside, $836,310 in library services ($826,510 in FY 00/01) was withheld from our property tax increment payments and not remitted to the City. The Statement of Activities includes fire protection service costs this year of $1,565,220 (offset by a like amount of intergovernmental revenue from tax increment payments) which has not been the case in prior years. The City has entered into an agreement with the County of Riverside to annually set forth the level of service for fire services. Any service level over the amount of tax increment generated from the RDA would require additional payments to the County. General Fund Expenses The following table lists the $11,668,362 in general fund expenditures included in the Statement of Activities. Expenditures Original Budget Final Budget 2002 Actual Favorable/ (Unfavorable) 2001 Actual General government $3,196,533 3,094,940 2,954,060 140,880 3,063,641 Public safety 5,821,047 7,937,773 7,609,121 328,652 5,636,154 Community services 1,054,200 1,159,533 1,014,474 145,059 817,460 Planning and development 769,392 1,078,557 726,589 351,968 733,579 Public works 1,947,419 2,016,424 1,536,033 480,391 1,417,528 Total expenditures 2,788,5911 15,287,227 13,840,2771 1,446,9501 11,668,362 The major increases in the original and final budget for public safety consisted of increases in the Building and Police divisions. The Building Division increases were additional contract building inspectors and plan check services to deal with the increased building activity in the City of La Quinta. Police services were increased for enhanced special projects, which were 100% offset by grant funding. The major increase between the original and final budget for planning and 0,�-.r 13 t1 development consisted of funding for the general plan and housing element. And finally, the major increases in public works budgets consisted of increases in plan check contracts to service new developments and additional slurry seal projects for road repair. Major increases in actual costs for FY 01/02 can be attributed to higher legal costs, added police positions, additional building inspection contract services, additional building plan check contract services, and additional engineering plan check contract services. Maior and Non -Major Funds The City has identified five major funds for FY 01/02 — General Fund, Low & Moderate Income Housing Project Area 2 Fund, Debt Service RDA No.l Fund, Debt Service RDA No.2 Fund, and Capital Projects Fund. GASB has set forth criteria for identifying major funds based upon the size of their balance statements or financial activity during the year. Major funds can change from year to year except for the General Fund, which is always considered a major fund. In addition, management is given the latitude to identify any additional major funds, even though the funds may not meet the GASB criteria. For this year, the City of La Quinta has not identified a non -major fund to classify as a major fund. The purpose of this major and non -major classification is to highlight for the reader those funds that have a material impact on the City financial statement which may warrant closer review by the reader. Conclusion As was mentioned in the Executive Summary, Management is pleased to report that the City of La Quinta was able to add to its reserves for FY 01/02. We hope you find this financial report, based upon the second year of implementing GASB 34 reporting model, helpful in your evaluation of the financial position and the operations of the City of La Quinta. If you have any questions about this report, please feel free to give me a call, John Falconer, CPA at 760-777- 7150. 14 (This page intentionally left blank) 15 CITY OF LA QMTA Statement of Net Assets June 30, 2002 Assets: Cash and investments (note 2) Accounts receivable Taxes receivable Prepaid items Interest receivable Notes receivable (note 4) Due from other governments Deposits Restricted assets: Cash and investments with fiscal agent (note 2) Capital assets (note 5): Land Construction in progress Other capital assets, net Total assets Liabilities: Accounts payable Accrued salaries and benefits Interest payabie Deposits payable Due to other governments Noncurrent liabilities (notes 6 to 13): Due within one year Due in more than one year Total liabilities Net assets: Invested in capital assets, net of related debt Restricted for: Public safety Community services Planning and development Public works Debt service Unrestricted Total net assets Governmental Activities 2002 2001 $ 65,308,092 60,446,544 581,783 221,420 235,029 242,764 228,233 274,580 226,787 477,890 12,509,966 8,861,382 4,834,420 2,328,315 149,518 2,175 39,448,246 10,258,354 56,467,549 13,981,170 29,880,113 19,387,875 275,387,325 276,824,778 485,257,061 393,307,247 2,039,312 240,398 2,322,557 1,314,920 3,170,751 197,842 1,479,973 1,396,422 730,884 3,312,895 11,469,079 163,369,344 81,305,020 172,599,426 99,749,971 195,474,945 217,419,724 332,574 72,249 648,850 - 19,835,504 29,498,191 53,339,763 12,442,770 - 3,425,720 43,025,999 30,698,622 $ 312,657,635 293,557,276 See accompanying notes to the basic financial statements. 16 U'X Governmental activities: General government Public safety Community services Planning and development Public works Interest expense Total governmental activities CITY OF LA QUINTA Statement of Activities Year ended June 30, 2002 Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants Net Govermmental Activities 2002 2001 $ 3,241,576 253,891 - - (2,987,685) (2,922,098) 7,522.532 2,544,528 150,967 - (4,827,037) (2,735,534) 1,411,943 170,865 431,188 268,132 (5411,758) (588,053) 7,110,125 565,098 311,533 - (6,233,494) (4,983,828) 6,434,239 1,316,373 805,567 11,394,292 7,081,993 10,564,545 7,791,759 - - - (7,791,759) (5,861,632) $ 33,512,174 4,850,755 1,699,255 11.662,424 (15,299,740) (6,52600) General revenues: Taxes: Property taxes Tax increment Sales taxes Transient occupancy taxes Franchise tares Other taxes Investment income Motor vehicle in lieu Gain (loss) on sale of capital assets Miscellaneous revenues Total general revenues Change in net assets Net assets at beginning of year, as restated (note 20) Net assets at end of year 1,450,196 1,162,534 18,899,329 15,324,183 3.093,588 3.778,583 3,967,003 4,249,753 654,696 625,790 479,822 515,310 3,006,097 3,578,206 1,473,217 1,496,620 (21,397) - 692,691 292,036 33,695,242 31,023,015 18,395,502 24,496,415 294,262,133 269,060,861 $ 312,657,635 293,557,276 See accompanying notes to the basic financial statements. 17 CITY OF LA QUINTA Governmental Funds - Balance Sheet June 30, 2002 Special Revenue Debt Service Funds Low/Moderate Income Redevelopment Redevelopment Housing - Agency - Agency - General PA No. 2 PA No. 1 PA No. 2 Assets Cash and investments $ 26,120,392 4,633,313 9,584,722 1,768,561 Cash with fiscal agent - - 115,367 - Accounts receivable 80,610 - - - Taxes receivable 235,029 - - - Prepaid items 226,485 - - - Interest receivable 226,787 - - - Notes receivable - 10,205,940 - - Due from other funds (note 18) 2,838,028 - - - Due from other governments 2,012,220 66,138 290,015 264,553 Advances to other funds (note 18) 12,521,890 39 135 - - Deposits 149,518 - - - Total assets $ 44,410,959 14,944,426 9,990,104 2,033,114 Liabilities and Fund Balances Liabilities: Accounts payable $ 917,302 26,805 97,068 - Accrued salaries and benefits 240,398 - - - Deferred revenue 1,291,402 10,205,840 - - Deposits payable 1,182,254 - - - Due to other funds (note 18) - 5,688 - 2,538 Due to other governments - - - - Advances from other funds (note 18) - - 4,907,565 7.653,460 Total liabilities 3,531,356 10,238,333 5,004,633 7,655,998 Fund Balances: Fund balances (deficits) (note 23): Reserved for: Debt service - - 4,985,471 - Bond projects - - - - Prepaid items 226,485 - - - Deposits 149,518 - - - Advances to other funds 12,521,890 39,135 - - Notes receivable - - - - Unreserved, reported in: General fund 27,981,710 - - - Special revenue funds - 4,666,958 - - Debt service funds - - - (5,622,884) Capital projects funds - - - - Total fund balances 40,879,603 4,706,093 4,985,471 (5,622,884) Total liabilities and fund balances $ 44,410,959 14,944,426 9,990,104 27033,114 See accompanying notes to the basic financial statements. 18 ;1 'x 6 Capital Projects Redevelopment Other Capital Agency - Governmental Totals Improvement PA No. 1 Funds 2002 2001 1,085,708 - 19,108,699 62,301,395 58,320,968 - 37,087,727 2,245,152 39,448,246 10,258,354 334,189 - 166,984 581,783 221,420 - - - 235,029 242,764 1,748 - - 228,233 274,580 - - - 226,787 477,890 - - 3,009,966 13,215,806 13,488,554 11,388 2,176,682 180,999 5,207,097 2,128,237 2,050,817 - 150,677 41.834,420 213287315 - 17249,728 - 13.810,753 12,024,009 - - - 149.518 2.175 3.483.850 40.514,137 24,862,477 140.239.067 99,767.266 980,398 29,334 47,837 1,998,744 3,166,108 - - - 240,398 197,842 - - 873,855 12.371,097 12,753,771 116,878 - 15,788 1,3141.920 1,396,422 2,386,574 2,642,491 169,806 5,207,097 2,128,237 _ - - - 730,884 - - 1,249,728 13,810.753 12,024.009 3,483,850 2,671,825 2,357,014 34,943.009 32,397273 - - 10,615 4,996,086 97909 - 37,087,727 - 37,087,727 10,054,701 _ - - 226,485 274,580 _ - - 149,518 21175 - 1,249,728 - 13,810,753 12,024,009 - - 2,136,111 21136,111 2,861,382 _ - - 27,981,710 23.878,259 - - 7,440,347 12.107,305 6,352,995 _ - - (5,622,884) (61800,030) - (495,143) 12,918,390 12.423.247 18,712.013 - 37,842,312 22,505,463 105,296,058 67,369.993 3,483,850 40,514,137 24,862,477 140.239.067 99,767,266 r) (► , [, 19 '� CITY OF LA QUINTA Governmental Funds Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets June 30, 2002 Fund balances of governmental funds Amounts reported for governmental activities in the statement of net assets are different because: Capital assets, net of depreciation, have not been included as financial resources in governmental fund activity. Long term debt and compensated absences from the General Long Term Debt Account Group that have not been included in the governmental fund activity: Bonds payable Compensated absences Other long term liabilities Accrued interest payable for the current portion of interest due on bonds payable has not been reported in the governmental funds. Revenues that are measurable but not available. Amounts are recorded as deferred revenue under the modified accrual basis of accounting. Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net assets Net assets of governmental activities See accompanying notes to the basic financial statements. FM $ 105,296,058 360,716,503 (154,674,836) (422,197) (11,585,206) (2,322,557) 11,665,257 3.984.613 $ 312,657,635 U 1; 8 (This page intentionally left blank) 21 CITY OF LA QUINTA Governmental Fund Types - Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2002 Special Revenue Debt Service Funds Low/Moderate Income Redevelopment Redevelopment Housing - Agency - Agency - General PA No. 2 PA No. 1 PA No. 2 Revenues: Taxes $ 10,443,436 2,025,212 17,953,949 8,100,847 Licenses and permits 1,857,691 - - - Charges for services 1,757,744 - - - Developer fees - - - - Intergovernmental 3,683,490 - - - Investment income 2,030,346 115,747 344,259 28,768 Special assessments - - - - Rental income - - - - Miscellaneous 529,190 - - - Total revenues 20.301,897 2,140,959 19.298.209 9,129,615 Expenditures: Current: General government 2,954,060 - - - Public safety 7,609,121 - - - Communitv services 1,014,474 - - - Planning and development 726,589 682,702 2857551 123,146 Public works 1,536,033 - - - Capital projects - - - - Debt service: Principal - - 10,126,122 947,956 Interest - - 51255,819 1,286,179 Payments under pass -through obligations - - 8,194.449 5,474,717 Total expenditures 13,840,277 682,702 23.861.941 7,831,998 Excess (deficiency) of revenues over (under) expenditures 6,461,620 1,458,257 (5 563,733) 297.617 Other financing sources (uses): Proceeds of tax allocation bonds - - - - Sale of capital assets - - - - Transfers in (note 21) 189,072 - 11,090,291 338,442 Transfers out (note 21) (1,395,559) (503,010) - - Total other financing sources (uses) (1,206,487) (503,010) 1170907291 338,442 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 5,255,133 955,247 5,526,558 636,059 Fund balances (deficit) at beginning of year, as restated (note 20) 35,624,470 3,750,846 (541,087) (6,258,943) Fund balances at end of year $ 40,879,603 4,706,093 4,985,471 (5,622,884) n 2 ? 'I See accompanying notes to the basic financial statements. Capital Projects Redevelopment Other Capital Agency - Governmental Totals Improvement PA No. 1 Funds 2002 2001 _ - 4,488,487 437011,931 36,605,534 - 1,857,691 2,057,423 _ _ - 1,757,744 1.998,589 97,150 - 2,201,497 2,298,647 2.592.398 4,782,293 - 11117,668 91583,451 9,400,340 - 728,658 887,231 4,135,009 4,8937919 _ - 757,619 757,619 782,610 _ - 1,001,389 1,001,389 1,067,076 _ - 55,007 584.197 96,256 4,879,443 728,658 10,508,898 64,987.678 59,494,145 _ - 207,536 3,161,596 3,275,624 _ - 1,187 7,610,308 5,636,154 _ - 53,363 1,067,837 817,460 - 4,901,601 3,973,785 10,693,374 6,344,764 - - 1,361,279 2,897,312 2,613,928 57,342,978 - - 57,342,978 14,456,314 104,409 - 275,000 11,453,487 4.510.420 67,841 - 407,177 7,017,016 5,9421929 _ - - 13,669,166 10,949,381 57.515,228 4,901.601 6.279,327 114.913.074 54.546,974 (52,635,785) (4,1727943) 4,229.571 (49,9257396) 4.947.171 - 88,000,000 - 88,000,000 - - - 146,603 146,603 406,461 52,635,785 - 2,000 64,255,590 17,911,515 - (54,2897302) (9,067,719) (65,255,590) (17,911,515) 52,635,785 33,710,698 (8,919,116) 87,146,603 406.461 - 29,537,755 (4,689,545) 37,2217207 5,353,632 - 8,304,557 27,195,008 68,074,851 62,016,361 - 37,842,312 22,5057463 105,296,058 67.369,993 ti 23 CITY OF LA QUINTA Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year ended June 30, 2002 Net changes in fund balances - total governmental funds $ 37,221,207 Amounts reported for governmental activities in the statement of activities is different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. 51,515,839 Proceeds from the issuance of bonds is reported as other financing sources in governmental funds. The issuance of bonds increases liabilities in the statements of net assets, but does not result in an increase in the statement of activities. (88,000,000) Repayment of bond principal is an expenditure in the governmental funds, but the repayment reduces long-term liabilities in the statement of net assets. 11,453,487 Bond issuance costs are recorded as an expenditure in the governmental funds while full accrual requires the amortization of these costs over the life of the debt. 2,687,033 The statement of net assets includes accrued interest on long term debt. (842,584) To record as an expense the net change in compensated absences in the statement of activities. (48,660) Revenues that are measurable but not available. Amounts are not recorded as revenue under the modified accrual basis of accounting. 3,538,658 Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The net revenues (expenses) of the internal service funds is reported with governmental activities. 870,522 Change in net assets of governmental activities $ 18,395,502 See accompanying notes to the basic financial statements. n �t 24 L'�ti CITY OF LA QUINTA Proprietary Funds Statement of Net Assets June 30, 2002 Governmental Activities - Internal Service Funds 2002 2001 Assets Current assets: Cash and investments $ 3,006,697 2,125,576 Capital assets, net 1,018,484 711,534 Total assets 4,025,181 2,837,110 Liabilities Current liabilities: Accounts payable 40,568 4,643 Net Assets Invested in capital assets, net of related debt 1,018,484 711,534 Unrestricted 2,966,129 2,120,933 Total net assets $ 3,984,613 2,832,467 See accompanying notes to the basic financial statements. n ') 25 CITY OF LA QUINTA Proprietary Funds Statement of Revenues, Expenses and Changes in Net Assets Year ended June 30, 2002 Governmental Activities - Internal Service Funds 2002 2001 Operating revenues: Charges for services $ 304,982 364,748 Miscellaneous - 10.000 Total operating revenues 304,982 374.748 Operating expenses: Fuel and oil 30,282 34,057 Maintenance and parts 119,212 104,237 Contract services 189,567 - Software and supplies 39,060 - Depreciation 253,823 106,760 Other operating expenses 8.597 295 Total operating expenses 640,541 245349 Operating income (loss) (335,559) 129,399 Non -operating revenues (expenses) Investment income 97,586 1197427 Total non -operating revenues (expenses) 97,586 119,427 Income (loss) before transfers and capital contributions (237,973) 248,826 Transfers in (note 21) 1,000,000 - Capital contributions 108,495 22,882 Changes in net assets 870,522 271,708 Net assets at beginning of year, as restated (note 20) 3,114,091 2,560,759 Net assets at end of year $ 3,984,613 2,832,467 L`I See accompanying notes to basic financial statements. 26 v04 CITY OF LA QUINTA Proprietary Funds Statement of Cash Flows Year ended June 30, 2002 Governmental Activities - Internal Service Funds 2002 2001 Cash flows from operating activities: Cash received from other customers $ 3 04,9 822 374,748 Cash payments to suppliers for goods and services (347,253) (139,288) Net cash provided by (used for) operating activities 42,271) 235,460 Cash flows from non -capital financing activities: Transfer from other funds 1,000,000 - Net cash provided by (used for) non -capital financing activities 1,000,000 Cash flows from capital and related activities: Purchase of fixed assets (174,194) (84,760) Net cash provided by (used for) capital and related activities (174,194) (84,760) Cash flows from investing activities: Interest received on investments 97,586 119,427 Net cash provided by (used for) investing activities 97,586 119,427 Net increase (decrease) in cash and cash equivalents 881,121 270,127 Cash and cash equivalents at beginning of year 2,125,576 1,855,449 Cash and cash equivalents at end of year $ 3,006,697 2,125,576 Reconciliation of operating income to net cash provided by operating activities: Operating income (loss) $ (335,559) 129,399 Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 253,823 106,760 Adjustments: Decrease (increase) in accounts payable 39,465 (699) Net cash provided by (used for) operating activities $ 42,271) 235,460 Noncash capital, financing and investing activities: Fixed assets contributed by other funds $ 108,495 22,882 See accompanying notes to the basic financial statements. 27 CITY OF LA QUINTA Agency Funds Statement of Fiduciary Assets and Liabilities June 30, 2002 Assets Cash and investments (note 2) Total assets Liabilities Due to bondholders Total liabilities 2002 2001 $ 1,994,762 2,114,651 $ 1,994,762 2,114,651 $ 1,994,762 $ 1,994,762 See accompanying notes to the basic financial statements. 2,114,651 28 r� r CITY OF LA QUINTA Notes to the Basic Financial Statements Year ended June 30, 2002 (1) Summary of Significant Accounting Policies (a) Reporting Entity The City of La Quinta ("the City") was incorporated May 1, 1982 under the general laws of the State of California. In November 1996, the City became a charter City. The City operates under the Council - Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: La Quinta Redevelopment Agency The La Quinta Redevelopment Agency (Agency) has established two redevelopment project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and deterioration, which was found to exist in the project areas. Although the Agency is legally separate, it is reported as if it were part of the City because the City 29 (i .; CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) Council also serves as the governing board of the Agency. Separate financial statements of the Agency can be obtained at City Hall. City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991 between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Separate financial statements of the Authority are not prepared. (b) Basis of Accounting and Measurement Focus The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989 that do not conflict with or contradict GASB pronouncements. FASB Pronouncements issued after November 30, 1989 are not followed in the preparation of the accompanying financial statements. Government -wide Financial Statements Government -wide financial statements display information about the reporting government as a whole, except for its fiduciary activities. These statements include separate columns for the governmental and business -type activities of the primary government (including its blended component units), as well as its discreetly presented component units. The City of La Quinta has no business -type activities or discretely presented component units. Eliminations have been made in the Statement of Activities so that certain allocated expenses are recorded only once (by function to which they were allocated). However, general governmental expenses have not been allocated as indirect expenses to the various functions of the City. 30 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) Government -wide financial statements are presented using the economic resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all (both current and long-term) economic resources and obligations of the reporting government are reported in the government -wide financial statements. Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange transactions are recognized in accordance with the requirements of GASB Statement No. 33. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Amounts paid to acquire capital assets are capitalized as assets in the government - wide financial statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as an other financing source. Amounts paid to reduce long- term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations. or A n iJ c..7 31 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a thirty day availability period. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non -current portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources," since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. 32 J CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as an other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. When both restricted and unrestricted resources are combined in a fund, expenses are considered to be paid first from restricted resources, and then from unrestricted resources. Proprietary Funds The City's internal service funds are proprietary funds. In the fund financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financlar statements, proprietary funds are presented using the economic resources measuremenr focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Amounts paid to acquire capital assets are capitalized as assets in the internal service fund financial statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in the internal service fund financial statements, rather than as an other financing source. Amounts paid to reduce long- term indebtedness of the internal service fund are reported as a reduction of the related liability, rather than as an expenditure. Fiduciary Funds The City's fiduciary funds are agency funds. Agency funds are custodial in nature. Assets equal liabilities. Agency funds use the accrual basis of accounting. (c) Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major funds are as follows: General Fund — The primary fund of the City is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. 33 t-'Li CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) Low/Moderate Income Housing — Project Area No. 2 Fund — This special revenue fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. Redevelopment Agency Debt Service — Project Area No. I Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 1. Redevelopment Agency Debt Service — Project Area No. 2 Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 2. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Redevelopment Agency Capital Projects — Project Area No. 1 Fund — This fund is used to account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition within the project area. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost - reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition of computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Agency Funds — These funds account for assets held by the City as an agency for assessment district bondholders and for Arts in Public Places donations. (d) Investments For financial reporting purposes, investments are adjusted to their fair value whenever the difference between fair market value and the carrying amount is material. 34 ,.'"`q a:... CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) (d) Investments, (Continued) Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. (e) Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary funds' share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the internal service fund is considered cash and cash equivalents. (f) Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed fixed assets are valued at their estimated fair market value at the date of the contribution. Generally, fixed asset purchases in excess of $500 are capitalized if they have an expected useful life of three years or more. Capital assets include public domain (infrastructure) general fixed assets consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the government —wide financial statements and in the fund financial statements of the internal service finds. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. 35 - UVJ CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Polices, (Continued) (f) Capital Assets, (Continued) The following schedule summarizes fixed asset useful lives: Buildings and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years (g) Employee Leave Benefits Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five-year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the completion of ten years of continuous employment. (h) Postemployment Benefits The City does not provide postemployment benefits (other than pension benefits) to its employees. 36 (This page intentionally left blank) 37 v CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (11 Summary of Significant Accounting Policies (Continued) (i) Explanation of Differences between Governmental Fund Balance Sheet and the Statement of Net Assets "Total fund balances" of the City's governmental funds of $105,296,058 differs from "net assets" of governmental activities of $312,657,635 reported in the statement of net assets. This difference is primarily a result from the long-term economic focus of the statement of net assets versus the current financial resources focus of the governmental fund balance sheets. Capital Related Items When capital assets (land, buildings, equipment) that are to be used in governmental activities are purchased or constructed, the cost of those assets are reported as expenditures in governmental funds. However, the statement of net assets includes those capital assets among the assets of the City as a whole: Increases Decreases Balance - $ 105,296,058 Infrastructure 312,219,798 Construction in progress 29,880,113 - Cost of capital assets 72,649,641 - Accumulated depreciation - (54,033,049) 414,749,552 (54,033,049) Long -Term Liabilities Long-term liabilities applicable to the City's governmental activities are not due and payable in the current period and accordingly are not reported as fund liabilities. All liabilities, both current and long term are reported in the statement of net assets. Balances at June 30, 2002 were: Compensated absences - (422,197) Bonds payable - (154,674,836) Other long term liabilities - (11,585,206) - (166,682,239) Interest Payable Accrued liabilities in the statement of net assets differs from the amount reported in the governmental funds due to accrued interest on bonds payable. - (2.322.557) 38 'v�� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (11 Summary of Significant Accounting Policies. (Continued) (i) Explanation of Differences between Governmental Funds Balance Sheet and the Statement of Net Assets. (Continued) Increases Decreases Balance Deferred Revenue Because the focus of governmental funds is on short term financing, some assets will not be available to pay for current period expenditures. Those assets are offset by deferred revenue in governmental funds, and thus are not included in fund balances. 11,665,257 - Internal Service Fund Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The assets and liabilities of the internal service funds is included in governmental activities in the statement of net assets. 3,984,613 - Reclassifications and Eliminations Interfund balances must generally be eliminated in the governmental statements, except for residual amounts due between governmental activities. Amounts involving fiduciary funds should be reported as external transactions. Any allocations must reduce the expenses of the function from which the expenses are being allocated, so that expenses are reported only once in the function in which they are allocated. Net change 430,399,422 (223,037,845) 207,361,577 Net assets of governmental activities 39 $ 312,657,635 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (i) Explanation of Differences between Governmental Funds Balance Sheet and the Statement of Net Assets. (Continued) Assets: Cash and investments Cash with fiscal agent Accounts receivable Taxes receivable Prepaid items Interest receivable Notes receivable Due from other funds Due from other governments Advances to other funds Deposits Capital assets, net Total assets Liabilities: Accounts payable Accrued salaries and benefits Interest payable Deferred revenue Deposits payable Due to other funds Advances from other funds Long term liabilities Total liabilities Fund balances/net assets Total liabilities and fund balances/net assets Total Other Governmental Capital Accumulated Funds Infrastructure Assets Depreciation $ 62,301,395 - - 39,448,246 - - 581,783 - - 235,029 - - - 228233 - - 226,787 - - - 13,215,806 - - 5,207,097 - - - 4,834,420 - - 13,810,753 - - 149,518 - - - 342,099,911 72,649,641 (54,033,049) $ 140,239,067 342,099,911 72.649.641 (54,033,049) $ 1,998,744 - - - 240,398 - - 12,371,097 - - - 1,314,920 - - - 5,207,097 - - - 13,810,753 - - - 34,943,009 - - 105,296.058 342,099,911 72,649,641 (54,033,049) $ 140.239,067 342,099,911 72,649,641 (54,033,049) 40 ��8 Long-term Certain Internal Reclassifications Statement of Debt Interest Compensated Deferred Service and Net Assets Transactions Pavable Absences Revenue Fund Eliminations Totals 3,006,697 - 65,308,092 - 39,448,246 _ - 581,783 _ - 235,029 - 228,233 _ - 226,787 (705,840) - - 12,509,966 - (5,207,097) - _ 4,834,420 - (13,810,753) - 149,518 I,O18,484 - 361.734,987 (705,840) 4,025,181 (19,017,850) 485,257,061 40,568 - 2,039,312 - - 240,398 2,322,557 - - - - 2,322,557 - - (12,371,097) - - - _ 1,314,920 - (5,207,097) - _ _ _ - (13,810,753) - 166,260,042 - 422.197 - - - 166,682,239 166.260,042 2,322,557 422,197 (12,371,097) 40,568 (19,017,850) 172,599,426 (166,-60,042) (2,322,557) (422,197) 11,665,257 3,984,613 - 312,657,635 _ - (705,840) 4.025.181 (19,017,850) 485,257,061 41 � � g CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) �1) Summary of Significant Accounting Policies, (Continued) (j) Explanation of Differences between Governmental Funds Operating Statements and the Statement of Activities Increases Decreases Balance The "net changes in fund balances" for governmental funds of $37,221,207 differs from the "changes in net assets" for the governmental activities of $18,395,502 reported in the statement of activities. The differences arise primarily from the long term economic focus of the statement of activities versus the current financial resources focus of the governmental funds. The effects of the differences is illustrated below. - $ 37,221,207 Capital Related Items When capital assets (land, buildings, equipment) that are to be used in governmental activities are purchased or constructed, the cost of those assets are reported as expenditures in governmental funds. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. As a result, fund balance increases by the amount of financial resources expended, whereas net assets decrease by the amounts of depreciation expense charged for the year. Capital outlay 55,594,450 - Depreciation expense - (4,078,611) 55,594,450 (4,078,611) Long -Term Liabilities Some expenses reported in the statement of activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. Net change in compensated absences - (48.660) Repayment of bond principal and bond issuance costs are reported as an expenditure in governmental funds and, thus, has the effect of reducing fund balance because current financial resources have been used. For the City as a whole, however, the principal payments reduce the liabilities in the statement of net assets and do not result in an expense in the statement of activities. Principal payments made 11,453,487 Cost of issuance 2,687,033 14,140,520 42 . �(U CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) (j) Explanation of Differences between Governmental Funds Operating Statements and the Statement of Activities (Continued) Long -Term Liabilities. (Continued) Proceeds from the issuance of bonds is reported as other financing sources in governmental funds. The issuance of bonds increases liabilities in the statement of net assets and does not result in an increase in net assets in the statement of activities. Accrued Interest Beginning fund balance in the statement of activities has been restated to reflect the retroactive recording of accrued interest on bonds payable. Increases Decreases Balance - (88,000,000) Deferred Revenue Because the focus of governmental funds is on short term financing, some assets will not be available to pay for current period expenditures. Those assets are offset by deferred revenue in governmental funds, and thus are not included as revenues. 3,538,658 Internal Service Fund Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The adjustments for internal service funds "closes" those funds by charging additional amounts to participating governmental activities to completely cover the internal service fund's costs for the ye' r. 870,522 R--- lassifications and Elimination In;:rfund balances must generally be eliminated in the governmental stal�,ments, except for residual amounts due between governmental ac :vities. Amounts involving fiduciary funds should be reported as external transactions. Any allocations must reduce the expenses of the function from which the expenses are being allocated, so that expenses are reported only once - in the function in which they are allocated. Net change Net assets of governmental activities 43 (842,584) 74.144,150 (92,969,855) (18,825,705) S 18,395,502 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies. (Continued) 0) Explanation of Differences between Governmental Funds Operating Statements and the Statement of Activities, (Continued) Total Other Governmental Capital Funds Infrastructure Assets Revenues: Taxes Licenses and permits Charges for services Developer fees Intergovernmental Investment income Special assessments Rental income Miscellaneous Total revenues $ 43,011,931 - 1,857,691 - 1,75 7,744 - 2,298,647 1,821,922 9,583,451 (3,477,724) 4,135,009 - 757,619 - 1,001,389 - 584,197 - 64,987,678 (L655,802) Accumulated Depreciation Expenditures: Current: General government 3,161,596 - 2,214 80,980 Public safety 77610,308 - (258,298) 388,138 Community services 1,067,837 - (17,292) 330,466 Planning and development 10,693,374 - 97,675 35,039 Public works 2,897,312 164,938 (4,670) 3,251,988 Capital projects 57,342,978 (14,725,269) (42,617,709) - Debt service: Principal 11,453,487 - - - Interest 7,017,016 (67,841) - - Payments under pass -through obligations 13,669,166 - - - Total expenditures 114,913,074 (14,628,172) (42,798,080) 4,086,611 Other financing sources (uses): Proceeds of tax allocation bonds Sale of capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances/net assets Fund balances/net assets, beginning of year, as restated Fund balances/net assets, end of year 88,000,000 - 146,603 - 64,255,590 - (65.255,590) - 87,146,603 - 3 7,221,207 12,972,3 70 (I 76,000) 8,000 (176,000) 8,000 42,622,080 (4,078,611) 68.074,851 329,127,541 30,027,561 (49,954,438) $ 105,296,058 342,099,911 72,649,641 (54,033,049) 44 f r. Cd� r Long-term Internal Reclassifications Statement Debt Interest Compensated Deferred Service and of Activities Transactions Pavable Absences Revenue Funds Eliminations Totals (798,131) - - - - (13,669,166) 28,544,634 - 11857,691 1,757,744 - 3,500,000 - - 7,620,569 - (83,465) - - 6,022,262 - - 122,123 97,586 - 4,354,718 - - - 757,619 - (680,244) 321,145 108,494 - 692,691 (798,131) - - 3,538,658 206.080 (14.349,410) 51,929.073 - - 43,207 - 157,652 (204,073) 3,241,576 - - (11,482) - (2,061) (204,073) 7,522,532 - - 6,786 - 24,146 - 1,411,943 (37485,164) - 11,297 - 30,002 (272,098) 7,110,125 - - (1,148) - 125 819 - 6,434,239 (11,453,487) - - 842,584 - (147938,651) 842,584 48,660 7,791,759 _ - (13,669,166) - 335.558 (147349,410) 33,512,174 (88,000,000) - - (21,397) 1,000,000 (65,255,590) - 65.255,590 - (88,000,000) - - - 1,000,000 - (21,397) (73,859,480) (842,584) (48,660) 3,538,658 870,522 - 18,395,502 (92,400,562) (1,479,973) (3737537) 8,126,599 3,114,091 - 294,262,133 (166,260,042) (2,322,557) (422,197) 11.665.257 3,984,613 - 312,657,635 45 �• '- r � r� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (2) Cash and Investments Cash and investments are reported as follows: Statement of Net Assets: Cash and investments Cash and investments with fiscal agent Statement of Fiduciary Net Assets: Cash and investments Total $ 65,308,092 39,448,246 1,994,762 $106,751,100 Cash and investments held by the City at June 30, 2002 consisted of the following: Petty cash Demand deposits Investments Total $ 500 (2,375,589) 109,126,189 $106,751,100 The City and its component units are authorized by its investment policy to invest in the following types of investments: Investment Type Government pools U.S. government and agency securities Commercial Paper Mutual Funds Certificates of Deposit Restriction $40 million and 20% of portfolio 100% of portfolio $2 million per issuer, 30% of portfolio and 90 days 20% 60% Additionally, no investment may exceed a maximum maturity of two years. Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. 46 V ;1 r t � `�[ CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) Cash and Investments, (Continued Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City, as follows: Category 1 - includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 - includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. Category Bank Book Form of Deposit 1 2 3 Balance Balance Deposits held by the City: Demand deposits $100,000 516,879 2,321,976 2,938,855 2,3( 7: ,589) Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. Category 1 - includes investments that are insured or registered or for which the securities are held by the City or the City's custodial agent (which must be a different institution other than the party through which the City purchased the securities) in the City's name. Investments held "in the City's name" include securities held in a separate custodial or fiduciary account and identified as owned by the City in the custodian's internal accounting records. Category 2 - includes uninsured and unregistered investments for which the securities are held in the City's name by the dealer's agent (or by the trust department of the dealer if the dealer was a financial institution and another department of the institution purchased the securities for the City). Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the City's name. Category 3 also includes all securities held by the broker -dealer agent of the City (the party that purchased the securities for the City) regardless of whether or not the securities are being held in the City's name. 47 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (2) Cash and Investments, (Continued) Category Carrying 1 2 3 Value Investments held by the City: U.S. Treasury Notes $ 19,081,041 - - 19,081,041 U.S. Treasury Bills 11,926,350 - - 11,926,350 Government Agency Securities 12,849,590 - - 12,849,590 Commercial Paper 5,992,667 - - 5,992,667 $ 49,849,648 - - 49,849,648 Investments held by the City not subject to categorization: Investment in State of California Local Agency Investment Fund 19,828.295 Investments held by fiscal agent not subject to categorization: Investment in mutual funds: First American Treasury Obligation Fund 39,448,246 $109,126,189 Investments are adjusted at year-end to fair value, except when the difference between fair value and book value is immaterial. The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro- rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage -backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government -sponsored enterprises, and corporations. (3) Property Taxes Under California law, property taxes are assessed and collected by the counties up to 1 % of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received. from the County within sixty days after year-end. 4- j 48 ji1 i' 6 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (3) Property Taxes, (Continued) Lien date January 1 Levy date July 1 Due dates November 1 and February Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. 49 v 1 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) Outstanding (4) Notes Receivable Balance at June 30, 2002 In September 1994, the Redevelopment Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the City's supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. $ 2,909,244 In December 2000, the Redevelopment Agency entered into an agreement with DC&TC, LLC to receive $9,500,000 as a reimbursement for Agency costs incurred for the construction of infrastructure related to the development of senior apartments. Payments are due to the Agency in the amount of annual positive cash flow generated by the rental of the units. All unpaid principal and interest on the note are due fifty-five years after the completion of the project. Interest on the note accrues at 3% per annum. 9,500,000 Other notes receivable 100,722 Total $ 12,509,966 50 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (5) Capital Assets Capital asset activity for the year ended June 30, 2002 is as follows: Buildings and improvements Equipment and furniture Vehicles Infrastructure Total cost of depreciable assets Less accumulated depreciation: Buildings and improvement Equipment and furniture Vehicles Infrastructure Total accumulated depreciation Net depreciable assets Capital assets not depreciated: Land Right of way Construction in progress Capital assets, net Balance at Balance at June 30, 2001 Additions Deletions June 30, 2002 $ 15,608,355 28,467 (40,000) 15,596,822 1,677,764 357,168 (48,957) 1,985,975 883,769 88,082 (26,000) 945,851 80,747,308 1,324,343 - 82,071,651 98,917,196 1,798,060 (114,957) 100,600,299 3,710,321 748,290 (8,000) 4.450,611 962,595 320,448 (44,500) 1,238,543 528,559 92,658 (26,000) 595,217 45,883,300 3,193,450 - 49,076,750 51,084,775 4,354,846 (78,500) 55,361,121 47,832,421 (2,556,786) (36,457) 45,239,178 13,981,170 42,622,379 (136,000) 56,467,549 228,992,358 1,155,789 - 230,148,147 19,387,875 12,723,371 (2,231,133) 29,880,1 13 $ 310,193,824 53,944,753 (2,403,590) 361,734,987 Depreciation expense was charged in the following functions in the Statement of Activities: General government $ 238,632 Public safety 386,077 Community services 354,612 Planning and development 65,041 Public works 3.310.483 $ 4,354,845 51 r� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (6) General Long -Term Debt Changes in general long-term debt for the year ended June 30, 2002 were as follows: City: Compensated absences payable Due to the Coachella Valley Association of Governments Developer Agreement Payable RDA Project Area No. 1: Tax allocation bonds Housing tax allocation bonds Pass -through agreements payable: Due to County of Riverside Coachella Valley Unified School District RDA Project Area No. 2: Tax allocation bonds Housing tax allocation bonds Due to County of Riverside Financing Authority: Revenue bonds Total Amounts Balance at Balance at due within June 30. 2001 Additions Deletions June 30. 2002 one year $ 373,537 460,544 (41 1.884) 422,197 379,977 578,311 - (50,000) 528,311 50.000 - 798.132 (54,409) 743.723 60,000 36,625,000 84,514.836 (1.195,000) 119,944.836 1,260,000 16,625,149 - (291,277) 16,333,872 307.022 8,639,846 - (8.639,846) - - 8,747,405 - (684,233) 8,063,172 697,918 6,590,000 - (85,000) 6.505,000 90,000 4,494,851 - (78,723) 4,416.128 82.978 2,350,000 - (100,000) 2,250.000 100,000 7.750.000 - (275.000) 7.475.000 285,000 $92 774 099 85,773 �1 1 865,372) 166,682,239 3,31.2,895 71 Due to the Coachella Vallev Association of Governments The City of La Quinta entered into an Interchange Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) to finance capital improvements at the Washington Street 1-10 interchange. The City will reimburse CVAG $828,311 over a period of seventeen years beginning July 31, 1996. The annual payments to CVAG range from $28,311 to $50,000. At June 30, 2002, the balance was $528,311. 52 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) Due to the Coachella Valley Association of Governments, (Continued The minimum annual requirements to amortize payable to Coachella Valley Association of Governments as of June 30, 2002 are as follows: June 30 Principal 2003 $ 50,000 2004 50,000 2005 50,000 2006 50,000 2007 50,000 2008 50,000 2009 50,000 2010 50,000 2011 50,000 2012 50,000 2013 28.311 528 311 Tax Allocation Bonds As of June 30, 2002, the following issuances of Tax Allocation Bonds were outstanding: Series 1994 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2002 is $19,670,000. 11 53 �UU� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 8) Tax Allocation Bonds, (Continued Series 1998. Proiect Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable from pledged tax increment revenues. Term Bonds maturing September 1, 2028 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013 and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2002 is $15,760,000. Series 1998, Project Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. Interest rates on the bonds range from 3.75% to 5.28% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2002 is $6,505,000. c.. 54 �J U ti CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 8) Tax Allocation Bonds, (Continued) Tax Allocation Bonds, Series 2001 — Proiect Area No. 1 On August 15, 2001, the Agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at 5.00% and mature on September 1, 2021 and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2002 is $46,124,932 ($48,000,000 net of unamortized discount and issuance costs of $1,875,068). Tax Allocation Bonds, Series 2002 — Project Area No. 1 On June 12, 2002, the Agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. the 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $1,250,096. At June 30, 2002, the unexpended balance of bond proceeds is $37,087,727. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest rates on serial bonds range from 1.75% and 4.00% and are payable semi-annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2002 is $38,389,904 ($40,000,000 net of unamortized discount and issuance costs of $1,610,096). 55 1 ' U J CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (8) Tax Allocation Bonds, (Continued) The minimum annual requirements (including sinking fund requirements) to amortize tax allocation bonds as of June 30, 2002 are as follows: Project Area No. 1 Project Area No. 2 1994 Tax Allocation Bonds 1998 Tax Allocation Bonds 2001 Tax Allocation Bonds 2002 Tax Allocation Bonds 1998 Tax Allocation Bonds June 30 Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2003 $ 1,260,000 1,360,855 819,520 2,430,720 - 1,433,076 90,000 330,747 2004 1,325,000 1,274,465 819,520 2,430,720 565,000 1,905,825 90.000 327,080 2005 1,430,000 1,182,140 819,520 2,430,720 575.000 1,895,131 95,000 323,264 2006 1,510,000 1,087,700 819,520 2,430,720 585,000 1.882,361 100,000 319,168 2007 1,620,000 973,455 819,520 2,430,720 600,000 1,867,091 105,000 314,785 2008 1,740,000 850,815 819,520 2.430,720 615,000 1,849,617 110,000 310.135 2009 1,865,000 719,233 819,520 2,430,720 635,000 1,829,914 115,000 305,184 2010 2,000,000 578,160 819,520 2.430,720 660,000 1,807,557 120,000 299,550 2011 2,145,000 426,868 819,520 2,430,720 680,000 1,782,926 125,000 293,272 2012 2,305,000 264,443 819,520 2,430,720 705,000 1,756,430 130,000 286,737 2013 2,470,000 90,155 819,520 2,430,720 735,000 1,727,981 140,000 279,819 2014 - - 655,000 802,490 1,565,000 2,391,595 705,000 1,695,656 145,000 272,516 2015 690.000 767,520 1,645,000 2.311.345 735.000 1.659,656 150,000 264.956 2016 - 725,000 730.730 1,730,000 2,226,970 770,000 1,622,031 160.000 257,013 2017 - 765,000 691,990 1,815,000 2,138,345 810,000 1,582,531 170,000 248,556 2018 800,000 651,300 1,905,000 2,045.345 855,000 1,540.906 175,000 239,716 2019 845,000 608,530 2,000,000 1,947,720 895,000 1,497,156 185,000 230,491 2020 890,000 563,420 2,100,000 1,845,220 940,000 1,451,281 195,000 220,631 2021 935,000 515,970 2,205,000 1,737,595 985,000 1,403,156 205.000 210,131 2022 985,000 466,050 2.315,000 1,624,595 1,035,000 1,352.656 215,000 199,106 2023 1,035,000 413,530 2,430,000 1,504,755 1,090,000 1.299,531 230,000 187.425 2024 1,090,000 358,280 2,555,000 1,377,637 1,140,000 1,243.069 240,000 175,087 2025 - 1,145,000 300,170 2,685,000 1.244,018 1,200,000 1,183.106 255,000 162,094 2026 1,205,000 239,070 2,820,000 1,103.640 1,265,000 1,119,941 265,000 148.444 2027 - 1,265,000 174,850 2,965,000 956,123 1,330.000 1.053,444 280,000 134,138 2028 1,330,000 107.380 3,120,000 800,955 1.395.000 983.615 295,000 119,044 2029 1,400,000 36,400 3,275,000 637,882 1,470,000 910.200 310,000 103.163 2030 - - 3.445,000 466,523 3,015.000 795,272 325,000 86,494 2031 - 3,620,000 286,365 3,170,000 636,781 345,000 68,906 2032 3,805,000 97,027 3,335,000 470.091 360,000 50.400 2033 - - 7.505,000 192.316 380,000 30,975 2034 - - - - 400.000 10,500 $ 19,670,000 8,808.289 15,760,000 16,442,400 48.000,000 53,481,575 40,000,000 43,430,304 6,505,000 6.809,527 56 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (9) 1995 Housing Tax Allocation Bonds (TABS) La Quinta Redevelopment Project Areas No. 1 and 2 1995 Housing Tax Allocation Bonds were issued by the Agency on July 1, 1995, in the amount of $22.455,000 to increase, improve and/or preserve the supply of low and moderate income housing in the City. Interest is payable semi-annually on March 1 and September 1 of each year commencing March 1, 1996. Interest payments range from 4% to 6% per annum. The interest and principal of the bonds are payable from pledged tax increment revenues of both project areas. Term Bonds maturing on September 1, 2025 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2011 and on each September 1 thereafter, through September 1, 2025, at a price equal to the principal amount plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2002 is $20,750,000. 57 �' `) CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (9) 1995 Housing Tax Allocation Bonds (TABS), (Continued) The minimum annual requirements (including sinking fund requirements) to amortize housing tax allocation bonds as of June 30, 2002 are as follows: 1995 Housing TAB'S June 30 Principal Interest 2003 $ 390,000 1,202,820 2004 405,000 1,183,538 2005 425,000 1,162,990 2006 450,000 1,140,890 2007 530,000 1,115,502 2008 560,000 1,086,470 2009 590,000 1,055,125 2010 620,000 1,021,540 2011 655,000 985,840 2012 695,000 946,650 2013 735,000 903,750 2014 780,000 858,300 2015 825,000 810,150 2016 875,000 759,150 2017 925,000 705,150 2018 985,000 647,850 2019 1,040,000 587,100 2020 1,105,000 522,750 2021 1,170,000 454,500 2022 1,240,000 382,200 2023 1,315,000 305,550 2024 1,395,000 224,250 2025 1,475,000 138,150 2026 1,565,000 46,950 $20,750,000 18,247,165 (10) 1996 Lease Revenue Refunding Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. C. 4 58 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (10) 1996 Lease Revenue Refunding Bonds, (Continued) The bonds consist of $3,630,000 of serial bonds and $5,160,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 to October 1, 2008 in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding on the 1996 Lease Revenue Refunding Bonds at June 30, 2002 is $7,475,000. The minimum annual requirements (including sinking fund requirements) to amortize revenue bonds as of June 30, 2002 are as follows: 1996 Revenue Bonds June 30 Principal Interest 2003 $ 285,000 394,435 2004 300,000 380,830 2005 315,000 366,220 2006 330,000 350,575 2007 345,000 333,865 2008 360,000 315,880 2009 380,000 296,450 2010 400,000 275,280 2011 420,000 252,525 2012 445,000 228,521 2013 470,000 203,130 2014 495,000 176,351 2015 525,000 148,046 2016 555,000 118,076 2017 585,000 86,441 2018 615,000 53,141 2019 650,000 18,038 7 475 000 3,997,804 (11) Due to County of Riverside Project Area No. 2 Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to 59 v C, CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (11) Due to County of Riverside, (Continued) the County 50% of the County portion of tax increment. At the County's option, the County's pass -through portion can be retained by the Agency to finance new County facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2002 is $2,250,000. The minimum annual requirements to amortize amounts due to the County of Riverside as of June 30, 2002 are as follows: June 30 Principal 2003 $ 100,000 2004 100,000 2005 100,000 2006 100,000 2007 100,000 2008 150,000 2009 200,000 2010 200,000 2011 200,000 2012 250,000 2013 250,000 2014 250,000 2015 250.000 $2,250,000 (12) Notes Payable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $474,517 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2002 totaled $8,063,172. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. 60 v�O CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (12) Notes Payable to Coachella Valley Unified School District, (Continued) The minimum annual requirements to amortize payable to Coachella Valley Unified School District as of June 30, 2002 are as follows: June 30 Principal 2003 $ 697,918 2004 711,877 2005 726,114 2006 740,636 2007 755,449 2008 770,558 2009 785,968 2010 801,688 2011 817,722 2012 834,076 2013 421,166 $8,063,172 (13) Developer Agreement Payable In December 1998, the City entered into a tax sharing agreement with Stamko Development Co. in relation to the development of an auto mall located within the City. For a period of ten years, the agreement requires the City to make quarterly payments to the developer :n the amount of 33% of the sales and use tax revenues generated by the site up to a maximum amount of $122,250 in any twelve month period. Additionally, if the sales and use tax revenues generated exceed $530,000, adjusted annually by the CPI index, the City is required to pay $76,411 for that year for a maximum of ten years. During the year ended June 30, 2002, the developer completed all the requirements to be entitled to begin receiving payments from the City. However, sales and tax revenues for the year ended June 30, 2002 did not exceed $530,000. Therefore, the additional $76,411 was not paid to the developer. 61 u Cv CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (13) Developer Agreement Payable, (Continued) The minimum annual requirements to amortize the developer agreement payable as of June 30, 2002 are as follows: June 30 Principal Interest Total 2003 $ 60,000 62,250 122,250 2004 62,051 60,199 122,250 2005 67,496 54,754 122,250 2006 73,403 48,847 122,250 2007 79,812 43,438 122,250 2008 86,772 35,478 122,250 2009 96,311 25,939 122,250 2010 104,498 17,752 122,250 2011 113,380 8,870 122,250 743 723 357,527 1,101,250 14) Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The Bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The Bonds do not constitute an obligation of the City; therefore, they are not included in the general long-term debt account group in the accompanying financial statements. The following is a summary of Improvement Bonds outstanding at June 30, 2002: Amount Outstanding Proceeds Maturity Date Interest Rate at June 30, 2002 Assessment District No. 88-1 $ 855,984 9/2/04 5.50%-7.25% $ 85,000 Assessment District No. 89-2 1,153,974 9/2/04 6.65%-6.75% 200,000 Assessment District No.90-1 1,227,155 9/2/05 6.50%-7.00% 305,000 Assessment District No. 9 1 -1 2,240,866 9/2/06 6.70%-6.80% 685,000 Assessment District No. 92-1 1,880,891 9/2/08 5.00%-5.40% 915,000 Assessment District No. 97-1 705,262 9/2/18 4.10%-5.20% 695,000 Assessment District No. 200 1 -1 2,285,000 9/2/15 5.00%-6.60% 2,095,000 N 629U CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (15) Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), an agent multiple -employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and city ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, California 95814. Funding Policy Participants are required to contribute 7% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate. For the year ended June 30, 2002, the rate was .041 % of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. Annual Pension Cost For 2002, the City's annual pension cost (employer contribution) in the amount of $1,369 was equal to the City's required and actual contributions. The required contribution was determined as part of the June 30, 1999, actuarial valuation using the entry age normal actuarial cost method. The actuarial assumptions included (a) 8.25% investment rate of return (net of administrative expenses), (b) projected annual salary increases that vary by duration of service, and (c) 2% per year cost -of -living adjustments. Both (a) and (b) included an inflation component of 3.5%. The actuarial value of PERS assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a four-year period (smoothed market value). Any unfunded actuarial accrued liability is amortized as a level percentage of projected payroll on a closed basis. PERS combines the prior service unfunded liability and the current service unfunded liability into a single initial unfunded liability. The single funding horizon for the unfunded liability is June 30, 2011. 63 L94 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (15) Defined Benefit Pension Plan, (Continued) Miscellaneous Employees Three -Year Trend Information Annual Pension Percentage of Net Pension Fiscal Year Cost APC APC Contributed Obligation 6/30/00 $128,123 100% -0- 6/30/01 70,752 100% -0- 6/30/02 1,369 100% -0- Required Supplementary Information (S amount in thousands) Entry Age Normal Actuarial Unfunded Annual UAAL Accrued Value Liability/ Covered As a % of Valuation Date Liability of Assets (Excess Assets) Funded Status Payroll Payroll 06/30/99 $4,989,981 7,206,658 (2,216,677) 144.4% 3,087,175 (71.8%) 06/30/00 5,704,327 8,340,014 (2,635,687) 146 2% 3,146,845 (83.8%) 06/30/01 6,314,188 8,806,753 (2,492,565) 139.5% 3,349,776 (74.4%) (16) Claims Payable/Self Insurance The City is a member of the California Joint Powers Insurance Authority (Authority). The Authority is composed of 92 California public entities and is organized under a joint powers agreement pursuant to California Government Code Section 6500, et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self - insured losses, to purchase excess insurance or reinsurance, and to arrange for group - purchased insurance for property and other coverages. The Authority's pool began covering claims of its members in 1978. Each member government has a representative on the Board of Directors. The Board operates through a 9-member Executive Committee. General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Costs are spread to members as follows: the first $30,000 of each occurrence is charged directly to the city; costs from $30,001 to $750,000 are pooled based on a members share of costs under $30,000; costs from $750,001 to $5,000,000 are pooled based on payroll. Costs to covered claims above $5,000,000 are currently paid by reinsurance. The protection for the City is $50,000,000 per occurrence and $50,000,000 annual aggregate. 64 �� n CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (16) Claims Payable/Self Insurance Workers Compensation The City also participates in the workers compensation pool administered by the Authority. Pool deposits and retrospective adjustments are valued in a manner similar to the General Liability pool. The City of La Quinta is charged for the first $10,000 of each claim. Costs above that level are pooled to $50,000. Costs from $50,001 to $100,000 per claim are pooled based on the City's losses under its retention level. Costs between $100,001 and $2,000,000 per claim are pooled based on payroll. Costs in excess of $500,000 are paid by excess insurance purchased by the Authority. The excess insurance provides coverage of $50,000,000 per occurance. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage provided for the prior year. (17) Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. 65 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (18) Interfund Receivables and Payables Current interfund receivables and payables balances at June 30, 2002 are as follows: Due to General Fund from: Low/Moderate Income Housing — PA No. 2 Fund $ 5,688 Capital Improvement Fund 32,168 RDA Capital Projects — PA No. 1 Fund 2,642,491 Other governmental funds 157,681 Total due to General Fund from other funds 2.838,028 Due to Capital Improvement Fund from: Other governmental funds 11,388 Due to RDA Capital Projects — PA No. 1 Fund from: Capital Improvement Fund 2,176,682 Due to other government funds from: RDA Debt Service — PA No. 2 2,538 Capital Improvement Fund 177,724 Other governmental funds 737 Total due to other governmental funds from other funds 180,999 Total $5,207, 997 Noncurrent interfund receivable and payable balances at June 30, 2002 are as follows: Advances from General Fund to other funds: RDA Debt Service — PA No. 1 RDA Debt Service — PA No. 2 Total advances from General Fund to other funds Advances from Low/Moderate Income Housing — PA No. 2 Fund to other funds: RDA Debt Service — PA No. 2 Advances from RDA Capital Projects — PA No. 1 to other funds: Other governmental funds Total $ 4,907,565 7,614,325 12,521,890 39,135 1,249,728 13 810 753 As of June 30, 2002 the amount due to the General Fund from RDA Debt Service 1 was $4,907,565 and from RDA Debt Service 2 was $7,614,325. These outstanding advances 66 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (18) Interfund Receivables and Payables, (Continued) consist of monies loaned to the Redevelopment Agency with no required repayment date and accrue an interest of 10%. 19) Construction Commitments The following material construction commitments existed at June 30, 2002: Project Name Civic Center Campus Improvements Miraflores Senior Apartments CVAG/Jefferson Phase I 18 Acre Park Site at Westward Ho Jefferson Street Improvements — Phase II Washington/Eisenhower Design Highway 111 Corridor Improvements Fire Station (20) Restatement of Fund Balances Expenditures as of Remaining June 30, 2002 Commitments $2,142,13 7 1,314,427 2,183,427 6,426,397 13,253,919 2,941,814 224,154 2,500,846 4,141 18,514,955 80,655 1,785,335 - 1,970,118 173,254 1,213,264 Fund balances have been restated at June 30, 2001 as follows: Non -major Internal Governmental Service Funds Funds Fund balances at June 30, 2001, as previously reported $26,490,150 2,832,467 To move the Arts in Public Places fund from an Agency to a Special Revenue Fund 704,858 - To record the transfer of capital assets purchased by governmental funds in prior years to establish the Information Technology Fund - 281,624 Fund balances (deficit) at June 30, 2001, as restated $27,195,008 114,091 67 f` Y • is J � CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 21) Interfund Transfers Interfund transfers were as follows for the year ended June 30, 2002: Transfers to General Fund from: Other governmental funds $ 189,072 Transfers to RDA Debt Service — PA No. 1 Fund from: RDA Capital Projects — PA No. 1 Fund 9,353,284 Other governmental funds 1,737,007 11,090,291 Transfers to RDA Debt Service — PA No. 2 Fund from: Low/Moderate Income Housing — PA No. 2 Fund 338,442 Transfers to Capital Improvement Fund from: General Fund 393,559 Low/Moderate Income Housing — PA No. 2 164,568 RDA Capital Projects — PA No. 1 Fund 44,936,018 Other governmental funds 7,141,640 52,635,785 Transfers to non -major funds from: General fund 2,000 Transfers to internal service funds from: General fund 1,000,000 Total $65,255,590 The following lists the major transfers in and transfers out included in the financial statements: Transfers to Major Funds $9,353,284 was transferred to the RDA Debt Service — PA No. 1 Fund from the RDA Capital Projects — PA No. 1 Fund for debt service payments on amounts due to the County of Riverside and the Coachella Valley Unified School District. $1,737,007 was transferred to the RDA Debt Service — PA No. 1 Fund from the RDA Low/Moderate Income Housing — PA No. I Fund for debt service payments on the 1995 Housing Bonds. $44,936,018 was transferred to the Capital Improvement Fund from the RDA Capital Projects — PA No. 1 Fund for reimbursements of capital outlay benefiting RDA Project Area No. 1. nS:rS 68 c, 0 6 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (21) Interfund Transfers, (Continued) $7,141,640 was transferred to the Capital Improvement Fund from other governmental funds for reimbursements of various capital projects. Transfers to Internal Service Funds $1,000,000 was transferred to the Information Technology Fund from the General Fund to establish reserves for future information system purchases. (22) Fund Deficits The following fund had a deficit balance at June 30, 2002: Debt Service Funds: Redevelopment Agency — PA No. 2 $(5,622,884) Capital Projects Funds: Financing Authority (324) 3) Unreserved Fund Balances Unreserved fund balances at June 30, 2002 consisted of the following: Special Revenue Capital ow o erate Debt Service Pro ects Other General Income Housing R D-A— RM Governmental Fund PA No. 1 PA No. 2 PA No. 1 Funds Totals Designated for: Emergency reserve $9.186,650 - - 9,186,650 Cash Flows 1.800,000 - - - - 1,800,000 Operations/projects/ transfers 16.995,060 4,666,958 - - 20,359,061 42,021.079 Undesignated (5,622.884) 49( 5.143) (324) (6.118.351) Total unreserved fund balance (deficit) $27,981,710 4'666,958 _(SL622 883) (495,143) 20 358,737 46,889,378 C 69 `, CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (24) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2002 exceeded the appropriations of the following funds/departments: Budget Actual Variance General Fund: City manager $ 231,341 247,986 (16,645) Fiscal services 289,872 372,339 (82,467) Building and safety administration 153,900 172,423 (18,523) Public works administration 178,261 205,971 (27,710) Capital projects administration (624,837) (113,843) (510,994) Special revenue funds: South Coast Air Quality - 9,646 (9,646) CV Violent Crime Task Force - 1,187 (1,187) Debt services funds: Redevelopment Agency Project Area No. 2 Capital projects funds: Civic Center Fund A.D. 97-1 LQ Norte Construction Fund (25) Conduit Debt Financing 7,801,274 7,831,998 204,660 207,536 - 63,580 2002 Series A Variable Rate Multifamily Housing Revenue Bonds (30,724) (2,876) (63,580) In March 2002, the La Quinta Redevelopment Agency issued $5,000,000 of 2002 Series A Variable Rate Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on May 15, 2035. Outstanding bonds at June 30, 2002 are $5,000,000. The bonds are secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bonds are not obligations of the issuer, but payable solely from the security. 70 ".,5s CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (25) Conduit Debt Financing, (Continued) 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the La Quinta Redevelopment Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035 and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2002 are $3,000,000. The bonds are secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bonds are not obligations of the issuer, but payable solely from the security. 71 , (This page intentionally left blank) 72 REQUIRED SUPPLEMENTARY INFORMATION c.. 73 1�+� GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The following fund has been classified as a major fund. The budget -actual comparison for this fund has been presented in the accompanying financial statements as required supplementary information: Redevelopment Agency, Low and Moderate Income Housing P.A. No. 2 Fund — To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. 74 i �1 CITY OF LA QUINTA Notes to Required Supplementary Information Year ended June 30, 2002 (1) Budgets and Budgetary Accounting The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Additional appropriations in the amount of $99,675,057 were made during the year. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quinta. (2) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2002 exceeded the appropriations of the following funds/departments: Budget Actual Variance General Fund: City manager $ 231,341 247,986 (16,645) Fiscal services 289,872 372,339 (82,467) Building and safety administration 153,900 172,423 (18,523) Public works administration 178,261 205,971 (27,710) Capital projects administration (624,837) (113,843) (510,994) 75 i �� v CITY OF LA QUINTA General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (Negative) Actual Revenues: Taxes $ 8,701,220 81,701,200 10,443,436 1,742,236 10,331,970 Licenses and permits 819,600 819,600 1,857,691 1,038,091 2,057.423 Charges for services 1,208,475 1,208,475 1,757,744 549.269 1,998,589 Intergovernmental 1,765,500 3,437,051 3,683,490 246,439 2,164,891 Investment income 1,617,200 1,555,600 2,030,346 474,746 2,513,789 Miscellaneous 27,700 27,700 529,190 501,490 43,545 Total revenues 14,139.695 15.749,626 20,301,897 4,552,271 19,110,207 Expenditures: General government: Legislative 582,800 585,800 535,735 50,065 690,118 City manager 310,703 231,341 247,986 (16,645) 253,211 Economic development 910,000 935,000 784,007 150,993 890,901 Personnel 448,500 450,672 440,464 10,208 265,766 Fiscal services 359,375 289,872 372,339 (82,467) 295,671 Central services 3061,205 311,205 288,355 22,850 407,638 City clerk 278,950 291,050 285,174 5.876 260,336 Total general government 3,196,533 3,094,940 2,954,060 140.880 3,063,641 Public safety Police 3,812,118 4,189,386 3,990,644 198,742 3,650,632 Building and safety administrative 153,900 153,900 172,423 (18,523) 160,081 Code compliance 478,484 478,484 430,897 47,587 415,552 Animal control 166,043 166,043 1561,219 9,824 139,803 Building 605,188 700,188 686,683 13,505 717,419 Emergency services 96,524 96,524 80,794 15,730 20,671 Fire 20,000 1,663,257 1,602,204 61,053 5,406 Civic center building 488,790 489,991 489,257 734 526,590 Total public safety 5,821,047 7,937,773 7,609,121 328,652 5,636,154 Communitv services Senior center 257,300 265,475 247,073 18,402 219,143 Parks and recreation administration 706,100 803,258 691,439 111,819 534,836 Parks and recreation programs 90,800 90,800 75,962 14,838 63,481 Total community services 1,054,200 1,159,533 1,014,474 145.059 817,460 (Continued) 76 rl Z' Planning and development: Community development administration Current planning Total planning and development Public «orks: Public works administration Development and traffic Maintenance. operations - St. Maintenance. operations - L & L Capital projects administration Total public works Total expenditures CITY OF LA QUINTA General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual (Continued) Budget Original Final Actual 371,100 374,550 273,239 398,292 704,007 453,350 769,392 1,078,557 726,589 141,441 178,261 205,971 555,857 888,968 842,547 659,535 995,761 200,330 568,599 578,271 401,028 21,987 (624,837) (113,843) 1,947,419 2,016,424 1,536,033 12,788,591 15,287,227 13,840,2 77 Variance with Final Budget 2001 Positive (Negative) Actual 101,311 280,049 250,657 453,530 351,968 (27,710) 46,421 795,431 177,243 (510,994) 480,391 1,446,950 Excess (deficiency) of revenues over (under) expenditures 1,351,104 462,399 6,461,620 5,999,221 Other financing sources (uses): Transfers in Transfers out (1,124,500) 108,972 (1,633,242) 189,072 (1,395,559) Total other financing sources (uses) (1,124,500) (1,524,270) (1,206,487) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 226,604 (1,061,871) 5,255,133 Fund balance at beginning of year 35,624,470 35,624,470 35,624,470 Fund balance at end of year $ 35,851,074 34,562,599 40,879,603 77 80,100 237,683 733,579 154,870 706,364 96,345 543,299 (83,350) 1,417,528 11,668,362 7,441,845 238,565 (828,438) 317,783 (589,873) 6,317,004 6,851,972 - 28,772,498 6,317,004 35,624,470 4 �n 0 ! 5 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Taxes $ 1,452,654 1,841,110 2,025,212 184,102 1,517.600 Investment income 20,700 20,700 115,747 95,047 185,625 Total revenues 1,473,354 1,861,810 2,140,959 279,149 1,703.225 Expenditures: Current: Planning and development 2,827,167 2,027,896 682,702 1345,194 837,605 Total expenditures 2,827,167 2,027,896 682,702 1,345,194 837,605 Excess (deficiency) of revenues over (under) expenditures (1,353,813) (166,086) 1,458,257 1,624.343 865,620 Other financing sources (uses): Transfers out (338.442) (2,787,701) (503,010) 2.284,691 (492,139) Total other financing sources (uses) (3387442) (2,787,701) (503.010) 2,284,691 (492,139) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (1,692,255) (2,953,787) 955,247 3,909,034 373,481 Fund balances at beginning of year 3,750,846 3,750,846 3,750,846 - 3,377,365 Fund balances at end of year $ 2,058.591 797,059 4,706,093 3.909.034 3,750,846 78 i 6 SUPPLEMENTARY SCHEDULES 79 CITY OF LA QUINTA Non -Major Governmental Funds Combining Balance Sheet June 30, 2002 Debt Special Service Fund Capital Revenue Financing Projects Funds Authority Funds Totals 2002 2001 Assets Cash and investments $ 5,147,673 9,876 13,951,150 19,108,699 20,907,317 Cash with fiscal agent 2,243,769 2 1,381 2,245,152 4,699,228 Accounts receivable 106,084 - 60,900 166,984 149,199 Interest receivable - - - - 8" Notes receivable 3,009,966 - - 3,009,966 2.861,382 Due from other funds 2,538 737 177,724 180,999 259,634 Due from other governments 150,677 - - 150,677 331,886 Advances to other funds - - - - 511.903 Total assets $ 10,660,707 10.615 14,191,155 24.862,477 29.721382 Liabilities and Fund Balances Liabilities: Accounts payable $ 38,351 - 9,496 47,837 63,176 Deferred revenue 873,855 - - 873,855 1,025,536 Deposits payable 15,788 - - 15,788 14,283 Due to other funds 156,255 - 13,551 169.806 2.128,237 Advances from other funds - - 1.249,728 1.249.728 - Totalliabilities 1,0847249 - 1,272,765 2,357,014 3.231,232 Fund balances: Reserved for: Debt service - 10,615 - 10,615 9,909 Bond projects - - - - 756,396 Advances to other funds - - - - 511,903 Notes receivable 2,136,111 - - 2,136,111 2,861,382 Unreserved, reported in: Special revenue funds 7,440,347 - - 7,440,347 6,582,570 Capital projects funds - - 12,918,390 12,918.390 15,767,990 Total fund balances 9,576,458 10,615 12,918,390 22,505,463 26.490,150 Total liabilities and fund balances $ 10.660.707 10,615 14.191,155 24.862,477 29,721,382 c 80 1 8 CITY OF LA QUINTA Non -Major Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2002 Revenues: Taxes Developer fees Intergovernmental Investment income Special assessments Rental income Miscellaneous Total revenues Expenditures: Current: General government Public s,ifety Comma :lity services Plannir and development Public works Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Sale of capital assets Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financin z sources over (under) _spenditures and ot:: r financing uses Fund balances a: beginning of year, as restated Fund balances at end of year Debt Special Service Fund Capital Revenue Financing Projects Funds Authoritv Funds $ 4,488,487 278,061 - 1,923,436 1,117,668 - - 402,186 455 484,590 757,619 - - 321,145 680,244 - 45,418 9,589 - 7,410,584 690.288 2,408,026 Totals 2002 2001 4,488,487 3,737,113 2.201,497 2,316.249 1.117,668 820,906 887,231 1,467.251 757,619 782,610 1,001,389 1,067,076 55,007 52,711 10.508,898 10.243,916 - - 207,536 207,536 211,983 1,187 - - 1.187 - 53,363 - - 53,363 - 3,738,979 7,405 227,401 3.973,785 3,607,201 1,293,029 - 68,250 1,361,279 1,264,319 - 275,000 - 275,000 260,000 - 407,177 - 407,177 418,955 5,086,558 689,582 503,187 6.279.327 5,762,458 2,324,026 706 1,904,839 4,229,571 4,481,458 146,603 - - 146,603 406,461 2,000 - - 2,000 3,197,756 (3,556,884) - (5,510,835) (9,067.719) (8,683,907) (3,408,281) - (5,510,835) (8,919,116) (5,079,690) (1,084,255) 706 (3,605,996) (4,689,545) (598,232) 10,660,713 9,909 16,524,386 27.195,008 27,088,382 $ 9,576,458 10,615 12,918,390 22.505,463 26,4903YO j 81 1 1 nC1 (This page intentionally left blank) 82 NON -MAJOR SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund - To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. Federal Assistance Fund - To account for revenues from the Community Development Block Gr::nts received from the Federal Government and the expenditures of those resources. Ur in Fc restry Grant Fund — To account for state Urban Forestry grant funds. Uses of funds frc . the _ate Department of Forestry are limited to projects approved by the grantor. Li tin d Landscape Special Assessment District 89-1 Fund - To account for special as ._ssmc -.-s levied on real property and the expenditure thereof from City-wide lighting and la;-�4scap. maintenance and improvements. State Lay. Enforcement Block Grant (SLEBG) Fund - To account for state funded "Citizens for Public Sat'_ty" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline -, olice services such as anti -gang community crime prevention. Quimby Find - To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. La Quinta Public Safety Officer Fund - To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. -1rts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation. maintenance and repair of artworks at approved sites. South Coast Air Quality Fund - To account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. Local Law Enforcement Block Grant (LLEBG) Fund - To account for Federal Bureau of Justice Block Grant program, which may be used for the purpose of reducing crime and improving public safety. Coachella Valley Violent Crime Task Force Fund — To account for the activities of the Coachella Valley Violent Crime Task Force. Redevel Low and Moderate Income the required 20% set aside of property tax increments that is improving housing for low and moderate income households. Redevelopment Age account for bond pro programs. P.A. No. 1 Fund - To account for regally restricted for increasing or Low and Moderate Bond Fund P.A. No. 1 and No. 2 Funds - To and expenditures of bond -financed low and moderate income housing .1 83 1 CITY OF LA QUINTA Non -Major Special Revenue Funds Combining Balance Sheet June 30, 2002 Urban Lighting State Federal Forestiv_ and Public Gas Tax Assistance Grant Landscape SLESF Quimby Safety Assets Cash and investments $ 331,111 - - - 7,147 362,670 13,965 Cash Nvith fiscal agent - - - - - - - Accounts receivable - - - - - - - Interest receivable - - - - - - - Notes receivable - - - - - - - Due from other funds - - - - - - - Due from other governments 47,418 - - 23,455 - - - Advances to other funds - - - - - - - Total assets $ 378,529 - - 23,455 7,147 362,670 13,965 Liabilities and Fund Balances Liabilities: Accounts payable - Deferred revenue - - - - - - - Deposits payable - - - - - - - Due to other funds - - - - - - - Total liabilities - - - - - - - Fund balances: Reserved for: Advances to other funds - - - - - - - Notes receivable - - - - - - - Unreserved 378,529 - - 23,455 7,147 362,670 13,965 Total fund balances 378,529 - - 23,455 7,147 362,670 13,965 Total liabilities and fund balances $ 378,529 - - 23,455 7,147 362.670 13,965 84 T �' 2 Low/ Moderate Low/ Low/ Arts in CV Violent Income Moderate Moderate Public South Coast Crime Task Housing- Bond- Bond- Totals Places Air Qualitv LLEBG Force PA No. 1 PA No. 1 PA No. 2 2002 2001 681,087 77,742 32,291 20,039 3,278,978 - 342,643 5,147,673 4,417,414 - - - - - 213,022 2,030,747 2,243,769 3,941,286 - - - - 106,084 - - 106,084 88,299 ' - - - - - 833 - - - - 3,009,966 - - 3,009,966 2,861,382 - - - - - - 2,538 2,538 - - 7,300 - - 72,504 - - 150,677 331,886 - - - - - - - - 511,903 681,087 85,042 32,291 20,039 6.467,532 211022 2.375,928 10.660,707 12,153,003 - 2,668 - 1,187 34,496 - - 38,351 16,355 - - - - 873,855 - - 873,855 1,025,536 - - - - 15,788 - - 15,788 14,283 - - - - 5,907 150,348 - 156,255 1,140,974 - 2,668 - 1,187 930,046 150,348 - 1.084,249 2,197,148 - - - - 511,903 - - - - 2,136,111 - - 2,136,111 2,861,382 681,087 82,374 32,291 18,852 3,401,375 62,674 2,375,928 7,440,347 6,582,570 681,087 82,374 32,291 18,852 5,537,486 62,674 2,375,928 9.576,458 9,955,855 681.+ 7 85,042 32,291 20,039 6,467,532 213,022 2,375,928 10,660,707 12,153,003 0 85 i v CITY OF LA QUINTA Non -Major Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2002 Urban Lighting Gas Federal Forestry and Public Tax Assistance Grant Landscape SLEBG Quimby Safety Revenues: Taxes $ - - - - - - - Developer fees - - - - - 126,375 - Intergovernmental 609,016 335,618 9,900 - 100,192 - - Investment income 12,232 - - - 2,086 15,699 422 Special assessments - - - 757,619 - - - Rental income - - - - - - - Miscellaneous - - - - - - - Total revenues 621,248 335,618 9,900 757,619 102,278 142,074 422 Expenditures: Current: Public safety - - - - - - - Community services - - - - - - - Planning and development - - - - - - - Public works 435,298 - - 857,731 - - - Total expenditures 435,298 - - 857,731 - - - Excess (deficiency) of revenues over (under) expenditures 185,950 335,618 9,900 (100,112) 102,278 142,074 422 Other financing sources (uses): Sale of capital assets - - - - - - - Transfers in - - - - - - 2,000 Transfers out (159,080) (61,814) (9,900) - (149,271) (284,681) - Total other financing sources (uses) (159,080) (61,814) (9,900) - (149,271) (284,681) 2,000 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 26,870 273,804 - (100,112) (46,993) (142,607) 2,422 Fund balances (deficits) at beginning of year, as restated 351,659 (273,804) - 123,567 54,140 505,277 11,543 Fund balances at end of year $ 378,529 - - 23,455 7,147 362,670 13,965 86 114 Low/ Moderate Low/ Low/ Arts in CV Violent Income Moderate Moderate Public South Coast Crime Task Housing- Bond- Bond- Totals Places Air Quaility LLEBG Force PA No. 1 PA No. 1 PA No. 2 2002 2001 - - - - 4,488,487 - - 4,488,487 3,737,113 103,102 - - - 48,584 - - 278,061 49,598 - . 36,238 26,704 - - - - 1,117,668 820,906 22,955 1,972 841 39 266,302 62.674 161,964 402,186 301,132 - - - - - - - 757,619 782,610 - - - - 321,145 - - 321,145 388,121 - - - 20,000 25,418 - - 45,418 25,096 126,057 38,210 27,545 20,039 5,149,936 62.674 16,964 7,410,584 6,304,576 - - - 1,187 - - - 1,187 - 53,363 - - - - - - 53,363 - - 9,646 - - 3,729,333 - - 3,738,979 3,275,707 - - - - - - - 1,293,029 1,196.400 53,363 9,646 - 1,187 3,729,333 - - 5,086,558 41,472,107 72,694 28,564 27,545 18.852 1,420,603 62.674 16,964 2,324,026 1,832,469 - - - - 146,603 - - 146,603 406,461 - - - - - - - 2,000 2,000 (96,465) - (1,820) - (1,737,006) (832.930) (223,917) (3,556,884) (3,508,542) (96.465) - (1,820) - (1,590,403) (832.930) (223,917) (3,408,281) (3,100,081) (23,771) 28,564 25,725 18,852 (169,800) (7701,256) (206,953) (11,084,255) (1,267,612) 704,858 53,810 6,566 - 5,707,286 832.930 2,582,881 10,660,713 11,223,467 681,087 82.374 32,291 18,852 5,537,486 62.674 2,375,928 9.576,458 9,955,855 87 CITY OF LA QUINTA Special Revenue Funds State Gas Tax Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 1-1 Year ended June 30, 2002 Revenues: Intergovernmental Investment income Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Prior Final Budget Year Actual Positive (negative) Actual $ 413,900 427,618 609,016 7,700 7,700 12,232 421.600 435,318 621,248 421.600 435,298 435,298 421.600 435298 435,298 20 185,950 - (159,080) (159.080) - (159,060) 26,870 351,659 351,659 351,659 $ 351.659 192,599 378,529 181,398 4,532 185.930 629,332 17.142 646.474 418.400 - 418.400 185.930 228,074 185,930 185.930 228,074 123.585 351.639 CITY OF LA QUINTA Special Revenue Funds Federal Assistance Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances at end of year Variance with Budget Final Budget Original Final Actual Positive (negative) $ 409,000 543,825 335.618 (208,207) 409,000 543,825 335.618 (208,207) - (166,639) (61.814) 104.825 - (166.639) (61,814) 104,825 409,000 377,186 273,804 (273,804) (273,804) (273,804) $ 135,196 103,382 - Prior Year 15,830 15,830 (289,634) (289,634) (103,382) (273,804) (103,382) (273,804) 89 i 1 CITY OF LA QUINTA Special Revenue Funds Urban Forestry Grant Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Total revenues Other financing sources (uses). - Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 11,000 11,000 9,900 (1,100) - 11,000 11,000 9,900 (1,100) - - (11,000) (9,900) 1,100 - - (11,000) (9,900) 1,100 - 11,000 - - - $ 11,000 - - - - 90 CITY OF LA QUINTA Special Revenue Funds Lighting and Landscape Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Special assessments Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year Budget Original Final 781,400 781.400 781,400 781,400 781,400 781,400 781,400 7817400 123,567 123,567 $ 123,567 1237567 91 Variance with Prior Final Budget Year Actual Positive (negative) Actual - - 3,750 - - 1,495 757,619 (23,781) 782,610 757.619 (23,781) 787,855 857,731 857,731 (100,112) 123,567 23,455 (76,331) 778,000 (76,331) 778,000 (100,112) 9,855 113,712 (100,112) 123,567 CITY OF LA QUINTA Special Revenue Funds State Law Enforcement Block Grant Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - 100,192 100,192 - 100,028 2,200 2,200 2,086 (114) 5,946 2,200 102,392 102,278 (114) 105,974 - (100,192) (149,271) (49,079) (125,565) - (I 00,192) (149,271) 2,200 2,200 (46,993) 54.140 54,140 34,140 $ 56,340 56,340 7,147 (49,079) (125,565) (49193) (19,591) - 73,731 (49,193) 54,140 92 CITY OF LA QUI`NTA Special Revenue Funds Quimby Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Budget Final Budget Original Final Actual Positive (negative) $ - - 126,375 126,375 16,500 16,500 15,699 801 16,500 16,500 142,074 125,574 96,480 382,806 284,681 98,125 96,480 382,806) 284,681) 98,125 (79,980) (366,306) (142,607) 505,277 505,277 505,277 $ 425,297 138,971 362,670 93 223,699 223,699 Prior Year Actual 31,282 31,282 100,783 100,783 (69,501) 574,778 505,277 CITY OF LA QUINTA Special Revenue Funds Public Safety Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Other financing sources (uses): Transfers in Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 200 200 422 222 633 200 200 422 222 633 2,000 2,000 2,000 - 2,000 2,000 2,000 2,000 - 2,000 2,200 2,200 2,422 222 2,633 11,543 11,543 11,543 - 8,910 $ 13,743 13,743 13,965 222 11,543 94 CITY OF LA QUINTA Special Revenue Funds Arts in Public Places Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Expenditures: Current: Communitv services Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year, as restated Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual S 111.300 111,300 103,102 (8.198) - 21.600 21.600 22,955 1,355 - 132.900 132.900 126,057 (6,843) - 132.900 272,340 53,363 218.977 - 132.900 272,340 53,363 218.977 - - (139,440) 72,694 212,134 - (507000) (417,176) (96.465) 320,711 - (50,000) (556,616) (23,771) 532,845 - 704.858 704.858 704.858 - $ 654,858 148,242 681,087 532,845 - M CITY OF LA QUINTA Special Revenue Funds South Coast Air Quality Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Investment income Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 21,881 21,881 36,238 14,357 25,944 2,600 2,600 1,972 (628) 2,656 24,481 24,481 38,210 13,729 28,600 - - 9,646 (9,646) 10,699 - - 9,646 (9,646 10,699 24,481 24,481 28,564 4,083 17,901 53,810 53,810 53,810 - 35,909 $ 78,291 78,291 82,374 4,083 53,810 96 1 4 CITY OF LA QUINTA Special Revenue Funds LLEBG Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Intergovernmental Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues a:,.! other financing sources c er (under) expenditures and c :her financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 28,000 26,704 26,704 - 49,772 300 300 841 541 2,032 28,300 27,004 27,545 541 51,804 - - 1,820) (1,820 45,400 - - (1,820) 1,820 45,400) 28,300 27,004 25,725 (1,279) 6,404 6,566 6,566 6,566 - 162 $ 34,866 33,570 32,291 (1,279) 6,566 J t 97 1 ►� j CITY OF LA QUINTA Special Revenue Funds CV Violent Crime Task Force Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues. - Investment income $ - - 39 39 - Miscellaneous - - 20,000 20,000 - Total revenues - - 20,039 20,039 - Expenditures: Current: Public safety - - 1,187 1,187) - Total expenditures - - 1,187 (1,187 - Excess (deficiency) of revenues over (under) expenditures - - 18,852 18,852 - Fund balances at beginning of year - - - - - Fund balances at end of year $ - - 18,852 18,852 - CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. I Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Taxes Developer fees Investment income Rental income Miscellaneous Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Sale of capital assets Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance «zth Budget Final Budget Original Final Actual Positive (negative) $ 3.591,327 4,2057626 4,488,487 282,861 - - 48,584 48,584 200.000 50,000 266,302 216,302 341,000 341,000 321,145 (19.855) - - 2'5A18 25.418 4.132.327 4.596,626 5.149,936 553.310 4.640,731 5,345.808 3.729333 1.616,475 4.640,731 5,345.808 3,729.333 1,616,475 (508.404) (749,182) 1.420.603 2.169,785 150.000 150,000 146,603 (3 397) (1,737,006) (3,951,649) (1,737,006) 2.214,643 (1.587,006) (3,801,649) (1,590,403) 2,211,246 (2,095,410) (4,5507831) (169,800) 5.707.286 5,707,286 5,7077286 $ 3,611.876 1,156,455 5.537,486 4,381,031 4,381,031 Prior Year Actual 3,737,113 45,848 96,383 388,121 25,096 4,292,561 3,265,008 3,265,008 1,027,553 406,461 (1,739,031) (1.332,570) (305,017) 6.012,303 5.707,286 1-7 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. I Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 62,674 62,674 268,391 62.674 62,674 268,391 (832,930) (83.2,930) - (1.177,000) (8327930) (832,930) - (1,177,000) - (832,930) (770,256) 62,674 (908,609) 832.930 832,930 832.930 - 1,741,539 $ 832.930 - 62,674 62.674 832,930 r I ►,I 100 > CITY OF LA QUfNTA Special Revenue Funds Low/Moderate Bond - Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance Nvith Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 16,964 16,964 - - 16,964 16,964 (2,582.881) (223,917) 2358,964 (2,582.881) (223,917) 2.358.964 74,163 - (2,582,881) (206,953) 2.375,928 74,163 2,582,881 2.582,891 1582.881 - 2,508,718 $ 2.582.881 - 2,375,928 2.375,928 2.582,881 r) rt (This page intentionally left blank) 102 I f' MAJOR AND NON -MAJOR DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. The City of La Quinta has the following Debt Service Funds: La Quinta Financing Authority Fund - To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center debt obligation. Redevelopment Agency, P.A. No. 1 and No. 2 - To account for the accumulation of resources for the payment of debt service for bond principal interest and trustee fees. 103 CITY OF LA QUINTA Debt Service Funds Financing Authority Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Rental income Miscellaneous Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances (deficit) at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 455 455 1,514 678,955 678,955 680,244 1,289 678,955 9,175 9,589 9,589 - 27,615 688,130 688,544 690,288 1,744 708,084 9,589 9,589 7,405 2,184 9,133 275,000 275,000 275,000 - 260,000 407,178 407,177 407,177 - 418,955 691,767 691,766 689,582 2,184 688,088 (3,637) (3,222) 706 3,928 19,996 9,909 9,909 9,909 - 10,087) $ 6,272 6,687 10,615 3,928 9,909 CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Tales Investment income Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Payments under pass -through obligations Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances (deficit) at beginning of year Fund balances (deficit) at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) Prior Year Actual $ 14,365,308 16,822,503 17,953,949 1,131,446 14,948,451 - 952538 344.259 248,721 575,845 14,365,308 16.918,041 18,298.208 1,380,167 15,524.296 249,834 249,834 285,551 2,170,510 10,63 8,025 10,126,122 3,651,948 5,317,965 >,2>5,819 8,385,420 8,120,111 8.194.449 14,457,712 24,325,935 23,861,941 (35,717) 237,341 511,903 3,349,544 62,146 4,228,397 (74,338) 6231,592 463,994 14,046,874 (92,404) (7,407,894) (5.563,733) 1.844.161 1.477,422 1,737,006 11,109,589 11,090,291 (19,298) 1,739,031 - - - - (3,888,672) 1,737 006 11,109,589 11,090,291 (19,298) (2,149,641) 1,644,602 3,701.695 5,526,558 1,824 863 (672,219) (541,087) (541,087) (541,087) - 131,132 $ 1,103,515 3,160,608 4,985,471 1.824.863 (541,087) 105 CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Budget Original Final Revenues: Variance with Final Budget Actual Positive (negative) Taxes $ 5,810,615 7,364,440 8,100,847 Investment income - - 28,768 Total revenues 5,810,615 7,364,440 8,129,615 Expenditures: Current: Planning and development 94,120 94,120 123,146 Debt service: Principal 263,723 947,956 947,956 Interest 1,286,179 1,286,179 1,286,179 Payments under pass -through obligations 5,114,784 5,473,019 5,474.717 Total expenditures 6,758,806 7,801,274 7.831.998 Excess (deficiency) of revenues over (under) expenditures (948,191) (436,834) 297.617 Other financing sources (uses): Transfers in 338,442 338,442 338,442 Transfers out - - - Total other financing sources (uses) 338,442 338,442 338.442 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (609,749) (98,392) 636,059 Fund balances (deficit) at beginning of year (6,258,943) (6,258,943) (6,258,943) Fund balances (deficit) at end of year $ (6,868.692) (6,357,335) (5,622,884) 106 736,407 28,768 765,175 (29,026) (1,698) (30, 724) 734.451 734,451 734,451 Prior Year Actual 6,070,400 84.159 6,154.559 98,580 155,531 1,229,894 4,717,789 6,201.794 (47.235) 338,760 (1,230,180) (891,420) (938,655) (5,320,288) (6,258,943) MAJOR AND NON -MAJOR CAPITAL PROJECTS FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. The City of La Quinta has the following Capital Projects Funds: Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fiend accounts for all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Capital Improvement Fund - To account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Transportation Fund Parks and Recreation Fund. Civic Center Fund, Library Development Fund Community Center Fund, Street Facility Fund, Park Facility Fund, Fire Facility Fund — To account for the accumulation of resources provided through developer tees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Six new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. Assessment District 97-1 La Quinta Norte Construction Fund - To account for the bond proceeds and other funding that will be used for improvements to Assessment District 97-1. Assessment District 2000-1 Phase VI Fund — To account for the bond proceeds and other funding that will be used for improvements to Assessment District 2000-1. Financing Authority Capital Projects Fund - To account for the Public Financing Authority bond proceeds that will be used for specific projects and programs of the City. Redevelopment Agency, Capital Projects Funds Area 1 and 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. 107 CITY OF LA QUINTA Non -Major Capital Projects Funds Combining Balance Sheet June 30, 2002 Parks & Civic Library Community Infrastructure Transportation Recreation Center Development Center Assets Cash and investments $ 4,009,998 3,396,986 1,4081,690 1,619,441 835,579 383,778 Cash with fiscal agent - - - - - - Accounts receivable - - - - - - Due from other funds 60,300 - - - - - Total assets $ 4,070,298 3,396,986 1,408,690 1,619,441 835,579 383,778 Liabilities and Fund Balances Liabilities: Accounts payable $ - - - - - - Due to other funds 8,043 - - - - - Advances from other funds - - 1,249,728 - - - Total liabilities 8.043 - 1,249,728 - - - Fund balances: Reserved for: Bond projects - - - - - - Unreserved: Designated for capital projects 4,062,255 3,396,986 158,962 1,619,441 835,579 383,778 Undesigated - - - - - - Total fund balances 4,062,255 3,396,986 158,962 1,619.441 835,579 383,778 Total liabilities and fund balances $ 4,070,298 3396,986 1,408,690 1.619,441 835,579 383,778 108 U A.D.97-1 Financing Redevelopment Street Park Fire LQ Norte A.D. 2000-1 Authority Agenc} Facilitv Facility Facility Constriction Phase VI Projects PA No.2 Totals 2002 2001 84,860 22,213 1,847 - 437,700 - 1,750,058 13,951,150 16,481.540 - - - - - 413 968 1,381 756,396 - 60,900 60,900 60,900 117,424 177,724 259.634 84.860 22,213 1,847 - 437,700 413 1.929,350 14,191,155 17,558,470 84,860 22,213 1,847 84.860 22,213 1,847 84,860 22,213 1,847 - - 9,486 9,486 46,821 - 3,345 737 1,426 13,551 987,263 - - - 1,249,728 - 3.345 737 10,912 1,272,765 1,034,084 756,396 434,355 - 1,918,438 12,918,714 15,767,990 - (324) - (324) - 434,355 (324) 1,918,438 12.918,390 16,524,386 437,700 413 1,929,350 14,191,155 17,558,470 109 CITY OF LA QUINTA Non -Major Capital Projects Funds Combining Statement of Revenues. Expenditures and Changes in Fund Balances Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Expenditures: Current: General government Planning and development Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances (deficit) at end of year Parks & Civic Library Community Infrastructure Transportation Recreation Center Development Center $ - 655,885 374,275 549,487 216,972 98,093 126.855 115,507 58,436 44,268 23,812 10,238 126,855 771,392 432,711 593,755 240.784 108,331 - - - 207,536 - - 4,670 - - - - - 4,670 - - 207,536 - - 122,185 771,392 432,711 386,219 240.784 108,331 (567,740) (893,966) (1,309,728) - (68,106) - (567,740) (893,966) (1.309,728) - (68,106) - (445,555) (122,574) (877,017) 386,219 172,678 108,331 4,507,810 3.519,560 1.035,979 1,233,222 662,901 275,447 $ 4,062,255 3.396,986 158,962 1,619,441 835,579 383,778 r , r" " %d A.D.97-1 Financing Redevelopment Street Park Fire LQ Norte A.D. 2000-1 Authority Agenc} Totals Facility Facility Facility Construction Phase VI Projects PA No.2 2002 2001 21,413 5,468 1,843 - - - - 1,923.436 2.266,651 2.256 596 4 451 16.555 12,991 72,621 484.590 964,605 23,669 6,064 1,847 451 16,555 12,991 72,621 2,408.026 3,231,256 - - - - - - - 207,536 211,983 - - - 227,401 227,401 322,361 - - 63,580 - - - 68,250 67,919 - - - 63,580 - - 227,401 503.187 602,263 23,669 6,064 1,847 (63,129) 16,555 12,991 (154,780) 1,904.839 2.628.993 - - - - - - - - 3.195,756 - - (5391,896) (649,524) (1,481,875) (5.510,835) (5.175,365) (539,896) (649,524) (1,481,875) (5,510,835) (1,979,609) 23,669 6,064 1,847 (63,129) (523,341) (636,533) (1,636,655) (3,605,996) 649,384 61,191 16,149 - 63,129 957,696 636,209 3,555,093 16,524,386 15.875,002 84.860 22,213 1.847 - 434,355 (324) 1,918,438 12,918,390 16.524,386 CITY OF LA QUINTA Capital Projects Funds Infrastructure Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) Prior Year A _a -._-I $ 11,000 11,000 126,855 115.855 210,806 11.000 11,000 126,855 115,855 210.806 - 4,670 4,670 - 42,030 - 4.670 4,670 - 42,030 117000 6,330 122,185 115.855 168,776 (1.495,518) (1995,465) (567,740) 2,427.725 (2,253,879) (1,495,518) (1995,465) (567,740) (1,484,518) (2,989,135) (445,555) 4,5077810 47507.810 4.507,810 $ 3,023,292 1,518,675 4,062,255 112 2.427, 725 2,543,580 2.543,580 (2,253,879) (2,085,103) 6,592,913 4,507,810 CITY OF LA QUINTA Capital Projects Funds Capital Improvement Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Intergovernmental Total revenues Expenditures: Capital projects Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - 181143 97,150 (84,993) 276,149 15,835,214 282034,123 4.782.293 (23,25 1 .830) 6,414,543 15.835.214 28.216,266 4,879,443 (23,336,823) 6,690.692 18,649,657 101,124,343 57,342,978 43,781,365 14,388,395 104,409 104,409 104,409 - 745,345 67.841 67,841 67,841 - 65,683 18,821,907 101,296,593 57.515.228 43,781,365 15,199,423 (2,986,693) (737080327) (52,635,785) 20.444.542 (8,508,731) 2,986,693 73.080.327 52.635.785 (20,444,542) 8,508,731 2,986,693 73,080,327 52.635_785 (20,444J42) 8,508,731 CITY OF LA QUINTA Capital Projects Funds Transportation Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance 'vVith Final Budget Actual Positive (negative) Prior Year Actual $ 284,000 284,000 655,885 371,885 823,412 23,100 23,100 115,507 92,407 184,044 307,100 307,100 771.392 464,292 1,007.456 - - - - 1,891,080 (1,524,600) (3,035.989) (893,966) 2.142,023 (180,903) (I,524,600) (37035,989) (893,966) 2,142,023 1,710,177 (1,217,500) (2,728,889) (122,574) 2,606,315 2,717,633 3,519,560 3,519,560 3,519,560 - 801,927 $ 2,302,060 790,671 3,396,986 2,606,315 3,519,560 CITY OF LA QUINTA Capital Projects Funds Parks and Recreation Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Budget Original Final Variance with Final Budget Actual Positive (negative) Prior Year Actual $ 201,000 201,000 374,275 173,275 413,975 20,500 20,500 58,436 37,936 50,586 221,500 221,500 432,711 211,211 464,561 (40,000) (4,508,263) 1,309,728) 3,198,535 - (40,000) (4,508,263 1,309,728) 3,198,535 - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 181,500 (4,286,763) (877,017) Fund balances at beginning of year 1,035,979 1,035,979 1,035,979 Fund balances at end of year $ 1,217,479 (3,250 784) 158,962 115 3,409,746 464,561 - 571,418 3,409,746 1,035,979 L-X CITY OF LA QUINTA Capital Projects Funds Civic Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 284,500 284,500 549,487 264,987 637,564 Investment income 38,600 38,600 44,268 5,668 61,369 Total revenues 323,100 323,100 593,755 270,655 698,933 Expenditures: Current: General government 204,660 204,660 207,536 (2,876) 211,983 Total expenditures 204,660 204,660 207,536 (2,876) 211,983 Excess (deficiency) of revenues over (under) expenditures 118,440 118,440 386,219 267,779 486,950 Fund balances at beginning of year 1,233,222 1,233,222 1,233 222 - 746,272 Fund balances at end of year $ 1,351,662 1,351,662 1,619,441 267,779 1,233,222 n J,. 116 1-.;4 CITY OF LA QUINTA Capital Projects Funds Library Development Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) Prior Year Actual $ 150,000 150,000 216,972 66,972 242,803 17,900 17,900 23,812 5.912 86,245 167.900 167.900 240,784 72,884 329.048 - (623,324) (68,106) 555.218 (1.676) - (623,324) (687106) 555,218 (1,676) 167,900 (4>5,424) 1727678 628,102 327.372 661901 662.901 662.901 - 335,529 $ 830,801 207,477 835,579 628,102 662.901 117 CITY OF LA QUINTA Capital Projects Funds Community Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 53,500 53,500 98,093 44,593 110,033 Investment income 5,100 5,100 10,238 5,138 13,457 Total revenues 58,600 58,600 108,331 49,731 123,490 Fund balances at beginning of year 275,447 275,447 275,447 - 151,957 Fund balances at end of year $ 334,047 334,047 383,778 49,731 275,447 1-, 1, rpp 0 - Y 118 1 6 CITY OF LA QUINTA Capital Projects Funds Street Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 9,500 9,500 21,413 11,913 27,696 Investment income 1,000 1,000 2,256 1,256 2,833 Total revenues 10,500 10,500 23,669 13,169 30,529 Fund balances at beginning of year 61,191 61,191 61,191 - 30,662 Fund balances at end of year $ 71,691 71,691 84,860 13,169 61,191 119 CITY OF LA QUINTA Capital Projects Funds Park Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 3,000 3,000 5,468 3,200 3,200 6,064 16,149 16,149 16,149 $ 19,349 19,349 22,213 2,468 6,168 396 793 2,864 6,961 - 9,188 2,864 16,149 120 ,Y8 CITY OF LA QUINTA Capital Projects Funds Fire Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Developer fees Investment income Total revenues Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 1,843 1,843 - 4 4 - 1,847 1,847 - $ - - 1,847 1,847 - 121 9 CITY OF LA QUINTA Capital Projects Funds A.D. 97-1 LQ Norte Construction Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 451 451 451 451 63,580 63,580) 63,580 (63,580) - - (63,129) 63,129 63,129 63,129 $ 63,129 63,129 - 3,475 3,475 (63,129) 3,475 59,654 (63,129) 63,129 122 lv V CITY OF LA QUINTA Capital Projects Funds A.D. 2000-1 Phase VI Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Expenditures: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of vear Variance ,Kith Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 16,555 16,555 135.651 16.555 16,555 135.651 - - - - 25,889 - - - 25.889 16,555 16,555 109.762 - 74,496 (682,553) (539.896) 142.657 (1,580,002) (682,553) (539,896) 142.657 (1.505,506) - (682,553) (5237341) 159,212 (1,395,744) 957,696 957,696 957,696 - 2.353,440 $ 957,696 275,143 434.355 159212 957,696 123 i ;,1 CITY OF LA QUINTA Capital Projects Funds Financing Authority Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues Investment income $ - - 12,991 12,991 48,514 Total revenues - - 12,991 12,991 48,514 Other financing sources (uses): Transfers out - 517,732 (649,524) (131,792) - Total other financing sources (uses) - (517,732) (649,524) (131,792) - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses - (517,732) (636,533) (118,801) 48,514 Fund balances at beginning of year 636,209 636,209 636,209 - 587,695 Fund balances (deficit) at end of year $ 636,209 118,477 (324) (118,801) 636,209 124 �� CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues: Investment income Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 125,000 125,000 728.658 603.658 67,250 125.000 125.000 728,658 603,658 67,250 1,571,614 5,253,973 4,901,601 352,372 830,458 11571,614 5.253,973 4.901,601 352,372 830A58 (IA46,614) (5,128,973) (4,172,943) 956,030 (763,208) Other financing sources (uses): Proceeds of tax allocation bonds - 88,000,000 88,000,000 - - Transfers in - - - - 3,888,672 Transfers out (1,044,113) (58,611,734) (54,289,302) 4.322.432 (2.788,179) Total other financing sources (uses) (1,044,113) 29.388,266 33,710,698 4.322,432 1.100,493 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year (2,490,727) 24,259,293 29,537,755 5,278,462 337,285 8,304.557 8,304.557 8,304,557 - 7,967 272 $ 5,813,830 327563,850 37,842.312 5.278.462 8,304,557 125 �� CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2002 Revenues. - Developer fees Investment income Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - - 5,000 20,000 20,000 72,621 52,621 166,832 20,000 20,000 72,621 52,621 171,832 244,206 289,278 227,401 61,877 322,361 244,206 289,278 227,401 61,877 322,361 (224,206) (269,278) 154,780) 114,498 (150,529) 1,230,180 1,353,442) (1,481,875) 128,433) (1,158,905) 1,353,442 (1,481,875) 128,433 71,275 (224,206) (1,622,720) (1,636,655) (13,935) (79,254) 3,555,093 3,555,093 3,555,093 - 3,634,347 $ 3,330,887 1,932,373 1,918,438 (13,935) 3,555,093 126 INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment. Information Technology Fund — used to account for the purchase and replacement of information systems. 127 Assets Current assets: Cash and investments Capital assets, net Total assets Liabilities Current liabilities: Accounts payable Net Assets Invested in capital assets, net of related debt Unrestricted Total net assets CITY OF LA QUINTA Internal Service Funds Combining Statement of Net Assets June 30, 2002 Equipment Information Replacement Technology Totals 2002 2001 $ 2,306,271 700,426 3,006,697 2,125,576 679,303 339,181 1,018,484 711,534 2,985,574 1,039,607 4,025,181 2,837,110 25,721 14,847 40,568 4,643 679,303 339,181 1,018,484 711,534 2,280,550 685,579 2,966,129 2,120,933 $ 2,959,853 1,024,760 3,984,613 2,832,467 128 CITY OF LA QMTA Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Net Assets Year ended June 30, 2002 Operating revenues: Charges for services Miscellaneous Total operating revenues Operating expenses: Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation Other operating expenses Total operating expenses Operating income (loss) Non -operating revenues (expenses): Investment income Total non -operating revenues (expenses) Income (loss) before transfers and capital contributions Transfer in Capital contributions Changes in net assets Net assets at beginning of year, as restated Net assets at end of year Equipment Information Totals Replacement Technology 2002 2001 $ 304,982 - 304,982 364,748 - - - 10,000 304.982 - 304.982 374.748 30 282 - 30,282 34,057 118,919 293 119,212 104,237 - 189,567 189,567 - - 39,060 39,060 - 136,739 117,084 253,823 106,760 77809 788 8.597 295 293,749 346,792 640.541 245,349 11.233 (346.792) (335,559) 129,399 73.311 24.275 97,586 119,427 73,311 24.275 97,586 119,427 84,544 (322,517) (237,973) 248,826 - 1,000,000 1,000,000 - 42,842 65,653 108,495 22,882 127,386 743,136 870,522 271,708 2,832,467 281,624 3,114,091 2,560,759 S 2,9597853 1,024,760 3,984,613 2,832,467 129 i %-j' CITY OF LA QUINTA Internal Service Funds Combining Statement of Cash Flows Year ended June 30, 2002 Cash flows from operating activities: Cash received from other customers Cash payments to suppliers for goods and services Net cash provided by (used for) operating activities Cash flows from non -capital financing activities: Transfer from other funds Net cash provided by (used for) non -capital financing activities Cash flows from capital and related activities: Purchase of fixed assets Net cash provided by (used for) capital and related activities Cash flows from investing activities: Interest received on investments Net cash provided by (used for) investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year Reconciliation of operating income to net cash provided by operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation Adjustments: Decrease (increase) in accounts payable Net cash provided by (used for) operating activities Noncash capital, financing and investing activities: Fixed assets contributed by other funds Equipment Information Replacement Technology Totals 2002 2001 $ 304,982 - 304,982 374,748 (135,932) (211.321) (347,253) (1397288) 169,050 (211,321) (42.271) 235,460 1.000,000 1,000,000 - 1,000,000 1000,000 - (61,666) (112,528) (174,194) (84,760) (61,666) (112,528) (174,194) (84,760) 73,311 24275 97,586 119.427 73,311 24.275 97,586 119,427 180,695 700.426 881,121 270,127 2,125,576 - 2,125,576 17855,449 $ 2,306,271 700,426 3,006,697 2.125,576 $ 117233 (346,792) (335,559) 129,399 136,739 117,084 253,823 106,760 21,078 18,387 39,465 (699) $ 169,050 (211,321) (42,271) 235,460 $ 42,842 65,653 108,495 22,882 v tl 130 i�t4 AGENCY FUNDS Agency funds are used to account for assets held by the City as an agent for an individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 88-1. 89-2, 90-1, 91-1. 92-1, 97-1, 2000-1 - To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 131 109 CITY OF LA QUINTA Agency Funds Combining Balance Sheet June 30, 2002 Assessment Assessment Assessment Assessment District District District District No.88-1 No.89-2 No.90-1 No.91-1 Assets Cash and investments $ 169,330 238,571 241,997 421,726 Total assets $ 169,330 238,571 241,997 421,726 Liabilities Due to bondholders $ 169,330 238,571 241,997 421,726 Total liabilities $ 169,330 238,571 241,997 421,726 R 132 iC� Assessment District No. 92-1 344,296 344,296 Assessment Assessment District District Totals No. 97-1 No. 2000-1 2002 2001 182,474 396,368 1,994,762 2,114,651 182,474 396,368 1,994,762 2,114,651 344,296 182,474 396,368 1,994,762 2,114,651 344,296 182,474 396,368 1,994,762 2,1 14,651 v 133 t, 1 U 1 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year ended June 30, 2002 Balance at Balance at June 30, 2001 Additions Deletions June 30, 2002 ASSESSMENT DISTRICT NO. 88-1 Assets Cash and investments $ 202,741 89,885 (123,296) 169,330 Liabilities Due to bondholders $ 202,741 180,501 (213,912) 169,330 ASSESSMENT DISTRICT NO. 89-2 Assets Cash and investments $ 250,979 142,821 (155,229) 238,571 Liabilities Due to bondholders $ 250,979 174,935 (187,343) 238,571 ASSESSMENT DISTRICT NO. 90-1 Assets Cash and investments $ 243,696 147,979 (149,678) 241,997 Liabilities Due to bondholders $ 243,696 177,253 (178,952) 241,997 ASSESSMENT DISTRICT NO. 91-1 Assets Cash and investments $ 503,421 277,442 (359,137) 421,726 Liabilities Due to bondholders $ 503,421 333,385 (415,080 421,726 (Continued) 134 1 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) Balance at June 30, 2001 Additions Deletions ASSESSMENT DISTRICT NO. 92-1 Assets Cash and investments $ 390,903 209,042 (255,649) Liabilities Due to bondholders $ 390,903 245,290 (291,897) ASSESSMENT DISTRICT NO. 97-1 Assets Cash and investments $ 123,072 129,614 (70,212) Liabilities Due to bondholders $ 123,072 143,810 (84,408) ASSESSMENT DISTRICT NO. 2000-1 Assets Cash and investments $ 399,839 245,942 (249,413) Liabilities Due to bondholders $ 399,839 268,063 (271,534) TOTALS -ALL AGENCY FUNDS Assets Cash and investments Total assets Liabilities Due to bondholders Total liabilities $ 2,114,651 $ 2,114,651 1,242,725 1,242,725 $ 2,114,651 1,523,237 $ 2,114,651 1,523,237 135 (1,362,614) (1,362,614) (1,643,126) (1,643,126) Balance at June 30 2002 344,296 344,296 182,474 182,474 396,368 396,368 1,994,762 1,994,762 1,994,762 1,994,762 �M1 i 'v J (This page intentionally left blank) 136 1G4 CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS 137 f M I i� CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds by Source ' June 30, 2002 Governmental funds capital assets: Land $ 56,467,549 Buildings and improvements 14,974,990 Equipment and furniture 1,046,049 Vehicles 161,052 Infrastructure 312,219,798 Construction in progress 29,880,113 Total governmental funds capital assets $414,749,551 Investment in general fixed assets by source: Capital projects funds $357,156,449 Redevelopment agency 57.593,102 Total government funds capital assets $414,749,551 ' This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service fund are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as governmental activities in the statement of net assets. 138 1 G V CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds Schedule by Function and Activity June 30, 2002 Buildings and Equipment Construction Function and Activity Land Improvements and Furniture Vehicles Infrastructure in Progress Totals General government Legislative $ - - 5,146 - - - 5,146 City manager 6,951,091 121,868 132,662 - - - 7,205,621 Economic development - - 10,208 - - - 10,208 Personnel - 25,304 4,036 - - - 29,340 Finance - - 5,976 - - - 5,976 Central services - - 45,877 - - - 45,877 City clerk - - 145,411 - - - 145,411 Total general government 6,951,091 147,172 349,316 - - - 7,447,579 Public safety Police - - 142,571 - - - 142,571 Building and safety administration - - 52,670 - - - 52,670 Code compliance - - 4,104 - - - 4,104 Animal control - - 2,546 - - - 2,546 BuiIdi-- - - 1,250 - - - 1,250 Emer --,icy services - 1,792 61,788 - - - 63,580 Fire 101,392 - - 161,052 - 71,862 334,306 Civic enter building opera,:.:,ns - 9,753,660 93,380 - - 69,782 9,916,822 Total public safety 101,392 9,755,452 358,309 161,052 - 141,644 10,517,849 Community services Community services administration - 2,024,311 25,064 - 1,018,163 75,065 3,142,603 Park and recreation programs - 1,990,243 8,345 - - - 1,998,588 Senior center - - 2,591 - - - 2,591 Total community services - 4,014,554 36,000 - 1,018,163 75,065 5,143,782 Community development Community development administration - - 47,625 - - - 47,625 Redevelopment agency 49,415,066 840,000 - - - 7,338,036 57,593,102 Total community development 49,415,066 840,000 47,625 - - 7,338,036 57,640,727 Public works Public works administration - 4,000 12,728 - - - 16,728 Development and traffic - - 19,289 - 301,421,589 19,240,492 320,681,370 Street maintenance and operations - 12,742 80,151 - 7,752,011 1,352 7,846,256 Lighting landscape maintenance and operations - 201,070 141,029 - 2,028,035 3,083,524 5,453,658 Capital projects - - 1,602 - - - 1,602 Total public works - 217,812 254,799 - 311,201,635 22,325,368 333,999,614 Total governmental funds capital assets $56,467,549 14,974,990 1,046,049 161,052 312,219,798 29,880,113 414,749,551 This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service fund are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as eovernmental activities in the statement of net assets. 139 CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds Schedule of Changes by Function and Activity Year ended June 30, 2002 General government Legislative City manager Economic development Personnel Finance Central services City clerk Total general government Public safety Police Building and safety administration Code compliance Animal control Building Emergency services Fire Civic center building operations Total public safety Community services Community services administration Park and recreation programs Senior center Total community services Community development Community development administration Redevelopment agency Total community development Public works Governmental Governmental Funds Capital Funds Capital Assets Assets Julv 1. 2001 Additions Deletions June 30, 2002 8,573 - (3,427) 5,146 7,229,485 - (23,864) 7,205,621 13,551 - (3,343) 10,208 29,340 - - 29,340 91,340 - (85,364) 5,976 197,311 42,843 (194,277) 45,877 204,454 5,082 (64,125) 145,411 7,774,054 47,925 (374,400) 7,447,579 33,790 108,781 - 142,571 75,503 - (22,833) 52,670 20,172 - (16,068) 4,104 2,546 - - 2,546 12,110 - (10,860) 1,250 55,506 14,772 (6,698) 63,580 161,052 173,254 - 334,306 9,828,050 103,135 (14,363) 9,916,822 10,188,729 399,942 (70,822) 10,517,849 3,139,104 24,387 (20,888) 3,142,603 1,987,376 23,730 (12,518) 1,998,588 997 1,594 - 2,591 5,127,477 49,711 (33,406) 5,143,782 107,206 3,717 (63,298) 47,625 13,990,038 43,779,064 (176,000) 57,593,102 14,097,244 43,782,781 (239,298) 57,640,727 Public works administration 74,514 - (57,786) 16,728 Development and traffic 311,670,799 9,132,789 (122,218) 320,681,370 Street maintenance and operations 7,722,904 291,621 (168,269) 7,846,256 Lighting landscape maintenance and operation Capital 3,165,912 5,930 2,288,789 1,043 5,453,658 projects - (4,328) 1,602 Total public works 322,640,059 11,713,199 (353,644) 333,999,614 Total governmental funds capital assets 359,827,563 55,993,558 (1,071,570) 414,749,551 This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service fund are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as governmental activities in the statement of net assets. ry r .i � 1 140 STATISTICAL SECTION 141 i TABLE 1 CITY OF LA QUINTA General Fund Expenditures by Function Last Ten Fiscal Years Fiscal Year Public Community Planning & Capital Ending General Public June 30 Government Safety Works Service Development Projects Total 1992 1,921,155 2,155,813 618,612 157,897 904,171 11,813 5,769,461 1993 1,807,205 2,393,202 600,253 146,686 884,537 - 5,831,883 1994 2,359,673 2,786,575 673,144 119,265 511,416 - 6,450,073 1995 1,565,265 3,143,697 576,304 199,115 538,610 282,113 6,305,104 1996 1,793,301 3,227,438 813,352 413,142 453,656 201,475 6,902,364 1997 2,376,935 3,442,056 889,694 469,110 455,563 170,000 7,803,358 1998 2,229,389 4,099,523 1,159,372 494,402 345,054 - 8,327,740 1999 2,473,241 4,468,294 1,546,650 732,741 626,074 - 9,847,000 2000 2,814,604 4,992,811 1,704,996 768,528 748,949 - 11,029,888 2001 3,063,640 5,636,154 1,417,529 817,460 733,579 - 11,668,362 2002 2,960,339 7,609,121 1,536,033 1,014,474 726,589 - 13,846,556 Source: City of La Quinta Audited Financial Statements 142 TABLE 2 CITY OF LA QUINTA General Fund Revenue by Source Last Ten Fiscal Years 13 Fiscal Year Licenses Charges Litigation Ending and Inter- for Settlement June 30 Taxes Permits Governmental Services Proceeds Interest Miscellaneous Total 1992 3,135,044 576,293 930,503 488,015 (1) 261,380 120,867 5,512,101 1993 3,581,830 622,107 1,157,587 384,000 (1) 238,321 219,641 6,203,485 1994 4,212,604 777,241 1,600,032 469,695 (1) 585,264 1,042,872 8,687,707 1 x95 4,946,304 902,914 747,784 551,727 477,872 718,310 137,028 8,481,939 1996 5,393,456 998,030 815,980 610,873 12,386 905,420 230,705 8,966,850 1997 5,942,698 793,689 1,072,803 976,897 40,593 941,327 22,712 9,790,719 1998 6,764,355 1,144,562 1,110,553 1,228,269 281,382 1,164,145 114,969 11,808,235 1999 8,101,191 1,951,981 1,466,788 1,965,219 740,985 1,569,796 74,529 15,870,489 2000 8,888,825 2,493,360 2,388,749 1,922,097 - 1,868,073 106,371 17,667,475 2001 10,331,970 2,057,423 2,164,891 1,998,589 - 2,513,789 43,547 19,110,209 2002 10,443,436 1,857,691 3,683,490 1,757,744 - 2,030,346 529,190 20,301,897 (1) 1995 was the first year Litigation Settlement Proceeds was identified as a revenue source Source: City of La Quinta Audited Financial Statements 143 TABLE 3 CITY OF LA QUINTA Property Tax Levies and Collections Last Ten Fiscal Years Percent of Fiscal Year Total Current Percent Delinquent Total Ending Tax Tax of Levy Tax Collections June 30 Levy Collection Collected Collections to Tax Lew 1992 282,201 260,365 92.3% 25,703 101.4% 1993 282,630 244,731 86.6% 14,824 91.8% 1994 288,407 275,752 95.6% 900 95.9% 1995 549,273 487,043 88.7% 786 88.8% 1996 670,398 643,309 96.0% 2,312 96.3% 1997 824,073 760,350 92.3% - 92.3% 1998 886,175 980,838 110.7% - 110.7% 1999 991,001 1,148,040 115.8% - 115.8% 2000 1,001,074 1,005,983 100.5% - 100.5% 2001 $1,071,723 $1,091,128 101.8% - 101.8% 2002 $1,218,823 $1,409,828 115.7% - 115.7% Note: 1. Proposition 13 limits cities to levying a tax rate for bonded indebtedness only after 1978. 2. Levies and collections are for General Fund only excluding supplemental property taxes. Source: City of La Quinta and County of Riverside 144 TABLE 4 CITY OF LA QUINTA Schedule of Net Taxable Value Last Ten Fiscal Years Fiscal Year Assessed Less Less Net Ending Secured Unsecured Property Property Homeowner's Taxable June 30 Propeny ProveProverly Value Exemptions Exemptions Value 1992 1,594,767,374 6,396,816 1,601,164,190 3,605,829 (1) 1,597,558,361 1993 1,773,323,102 6,943,559 1,780,266,661 3,814,434 (1) 1,776,452,227 1994 1,872,768,156 8,119,527 1,880,887,683 3,946,378 18,901,202 1,858,040,103 1995 1,927,834,908 22,822,285 1,950,657,193 4,357,954 20,518,400 1,925,780,839 1996 2,043,276,054 23,801,872 2,067,077,926 6,936,774 22,399,068 2,037,742,084 1997 2,164,204,951 22,511,720 2,186,716,671 6,919,376 22,407,418 2,157,389,877 1998 2,305,593,987 18,844,880 2,324,438,867 9,676,787 24,877,018 2,289,885,062 1999 2,674,887,437 18,756,736 2,693,644,173 10,998,340 27,581,722 2,655,064,111 2000 2,665,520,656 18,712,736 2,684,233,392 11,655,584 28,259,200 2,644,318,608 2001 3,162,945,116 30,599,753 3,193,544,869 19,757,668 30,391,400 3,143,395,801 2002 3,789,678,041 32,607,713 3,822,285,754 20,732,503 33,993,800 3,767,559,451 (1) Homeowner's exemption not available Source: County of Riverside 145 TABLE 5 CITY OF LA QUINTA Property Tax Rates - Direct and Overlapping Governments Last Five Fiscal Years (per $100 of Assessed Value) 2001/02 2000/01 1999/00 1998/99 1997/98 General 1.00000 1.00000 1.00000 1.00000 1.00000 County of Riverside 0.00985 - - - - Riverside County Office of Education 0.00985 - - - - Desert Sands Unified 0.35177 0.09750 0.09750 0.09750 0.09750 Coachella Valley Unified School District 0.05022 - - - - Coachella Valley Water District 0.56885 0.02080 0.02080 0.02080 0.02080 Total Tax Rate 1.99054 1.11830 1.11830 1.11830 1.11830 Source: County of Riverside 146 CITY OF LA QUINTA Special Assessment Billings and Collections Last Ten Fiscal Years Year Special Special Ratio of Ended Assessment Assessment Collections June 30 Billin s Collections (1) to Billings 1992 557,574 552,249 99.0% 1993 559,029 548,291 98.0% 1994 766,011 734,560 95.9% 1995 836,502 737,700 88.2% 1996 729,647 699,351 95.9% 1997 791,012 757,256 95.7% 1998 791,012 761,109 96.2% 1999 790,532 770,164 97.4% 2000 833,630 800,825 96.0% 2001 835,577 803,756 96.2% 2002 1,068,994 992,226 92.8% (1) Includes Prepayments and Foreclosures Source: Muni Financial Services 147 TABLE 7 CITY OF LA QUINTA Schedule of Direct and Overlapping Bonded Debt June 30, 2002 Percent June 30, 2002 Direct and Overlapping Bonded Debt Applicable Bonded Debt Riverside County General Fund Obligations 0.985% $6,315,737 Riverside County Board of Education Certificates of Participation 0.985% 147,377 ' Desert Sands Unified School District Certificates of Participation 8.340 2,072,151 Desert Sands Unified School District Lease Tax Obligation 8.340 3,350,595 Desert Sands Unified School District Community Facilities No.1 100.000 2,245,000 Coachella Valley County Water District, I.D. #71 Storm Water Unit Certificates of Participation 6.190 759,823 Coachella Valley County Water District, I.D. #55 64.580 6,280,405 Coachella Valley County Water District, I.D. #58 2.821 181,390 Coachella Valley Unified School District 5.022 958,161 City of La Quinta General Fund Obligations (Finance Authority) 100.000 7,475,000 City of La Quinta 1915 Act Bonds 100.000 5,450,000 Total Direct and Overlapping Bonded Debt $35,235,639 Note: Excludes tax and revenue anticipation notes, revenue, mortgage revenue, tax allocation bonds and nonbonded"capital lease obligations. Source: California Municipal Statistics, Inc. 148 CITY OF LA QUINTA Computation of Legal Debt Margin June 30, 2002 Net Assessed Valuation Debt Limit - 15 % of Assessed Valuation Amount of Debt Applicable to Debt Limit Legal Debt Margin $3,767,559,451 565,133,918 -0- $565,133,918 TABLE 8 Notes: Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness. Source: City of La Quinta 149 Fiscal Year Ending June 30 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 Note Source TABLE 9 CITY OF LA QUINTA Revenue Bond Coverage Local Agency Revenue Bonds (City Hall Project) Last Ten Fiscal Years Debt Service Requirements Revenue Available for Debt Service Principal Interest Total Coverage $ 182,784 - 182,784 182,784 1.00 548,352 - 548,352 548,352 1.00 548,352 - 548,352 548,352 1.00 699,477 155,000 544,477 699,477 1.00 696,402 160,000 536,402 696,402 1.00 607,950 170,000 437,950 607,950 1.00 734,623 285,000 449,623 734,623 1.00 684,573 245,000 439,573 684,573 1.00 679,670 250,000 429,670 679,670 1.00 678,955 260,000 418,955 678,955 1.00 682,178 275,000 407,178 682,178 1.00 Revenue available consists of lease payments made by the City of La Quinta to the La Quinta Financing Authority. City of La Quinta i �► j 150 TABLE 10 CITY OF LA QUINTA Demographic Statistics Last Ten Fiscal Years Total City Fiscal Year Population Riverside Population Ending Square Percent County Percent June 30 Miles (1) Population (2) Change Population (2) Of County 1992 28.0 14,727 12.7% 1,281,000 1.1% 1993 28.2 15,589 5.9% 1,323,500 1.2% 1994 28.2 16,680 7.0% 1,357,400 1.2% 1995 31.2 17,591 5.5% 1,393,500 1.3% 1996 31.2 18,050 2.6% 1,381,879 1.3% 1997 31.2 18,931 4.9% 1,379,956 1.4% 1998 31.2 20,444 8.0% 1,441,237 1.4% 1999 31.2 21,763 6.5% 1,473,307 2.2% 2000 31.2 24,240 10.77% 1,522,900 1.6% 2001 31.2 26,321 8.58% 1,545,387 1.7% 2002 31.8 28,715 9.09% 1,545,387 1.9% Source: (1) City of La Quinta (2) State of California Department of Finance 151 Fiscal Year Ending June 30 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 (1) Source: CITY OF LA QUINTA Property Value and Construction Activity Last Ten Fiscal Years Property Value 1 1,594,767,374 1,773,323,102 1,872,768,156 1,927,834,908 2,043,276,054 2,164,204,951 2,305,593,987 2,674,887,437 2,665,520,656 3,162,945,116 3,789,678,041 Commercial Construction Units Value 12 7,334,871 7 2,441,392 13 6,081,796 4 1,100,119 8 1,018,940 11 1,876,747 14 2,689,642 19 8,894,767 40 13,071,684 39 15,289,134 66 6,739,720 From Schedule of Net Taxable Value City of La Quinta TABLE 11 Residential Construction Units Value 320 35,744,443 324 39,145,539 531 79,318,969 238 29,163,494 336 53,973,239 322 36,971,047 461 70,403,691 770 132,521,054 1,590 292,524,629 1,069 195,774,186 858 171,189,651 152 CITY OF LA QUINTA Principal Taxpayers June 30, 2002 Tax a er Type of Activity KSL La Quinta Hotel Corp. Hotel KSL PGA West Corporation Residences Sunrise Desert Partners Condominiums KSL Landmark Corporation Vacant Land KSL Land Corporation Residential Land KSL La Quinta Corporation Golf Courses TD Desert Development Residential Land La Quinta Golf Properties, Inc. Golf Course M & H Realty Partnership Shopping Centers Washington Adams Partnership Commercial Source: City of La Quinta TABLE 12 153 TABLE 13 CITY OF LA QUINTA Major Employers June 30, 2002 Employer Employees Activi La Quinta Hotel and Golf Resort 1,500 Resort Hotel PGA West 1,100 Golf Resort Desert Sands Unified School District 550 School District Administration Wal-Mart 250 Retailer The Home Depot 180 Retailer Lowe's Home Improvement 150 Retailer Stater Brothers 126 Groceries Vons 103 Groceries Ralphs 100 Groceries City of La Quinta 76 Municipal Government Source: City of La Quinta v � ' 154 TABLE 14 CITY OF LA QUINTA Schedule of Insurance in Force June 30, 2002 Company Name Policy Number Coverage Limits Term Premium Hartford PEBA07068 Employee Dishonesty, $1,000,000 12/03/01 - 02 $2,500 Forgery, Computer Fraud General Star IAG371825A All Risk Property Insurance 25,139,000 07/01/02 - 03 16,505 Indemnity & Westchester FPL388464 Including Auto Physical Damage Fire (Excluding Quake & Flood) Agricultural Ins. CCP5629789 Earthquake & Flood 4,500,000 02/07/02 - 03 15,780 Company Real & Personal Property Part of $7,500,000 Including Contigent Tax Interruption California Certificate #5 Comprehensive General $0 Deductible Retention 12/03/01 - 02 60,300 Joint Powers Liability $50 Million Insurace Authority California Certificate Joint Powers #5009-056 Insurance Authority Greenwich Ins. Co. AC63329789 Chubb Custom Insurance Source: City of La Quinta Worker's Compensation 5,000,000 12/03/01 - 02 37,637 Earthquake & Flood 3,000,000 02/07/02 - 03 9,970 Real & Personal Property Part of $7,500,000 Including Contigent Tax Interruption Special Events $1,000,000 02/01 /02 - 03 N/C 155 TABLE 15 CITY OF LA QUINTA Miscellaneous Statistical Data June 30, 2002 Date of Incorporation ................................May 2, 1982 Type of City ................................ Charter City Form of Government ........................... Council/ Manager City Employees .................................. 76 City Land Area (square miles) .................................... 31.8 Population .................................. 28,715 Number of Parks .................................. 9 Total Acreage .................................. 40 Miles of Streets .................................. 170.0 Miles of Bike Paths .................................. 9.7 Number of Major Intersections .................................. 45 Number of Traffic Signals and Safety Lighting ....................... 40 Number of Traffic Signs .................................. 2,630 Number of Street Lights .................................. 56 Public Schools .................................. 4 Private Schools .................................. 1 Churches .................................. 3 Banks/Savings and Loan .................................. 7 Number of Single Family Units - Detached .......................... 12,228 Number of Single Family Units - Attached .......................... 2,360 Number of Multiple Family Units ................................ 897 Number of Mobile Homes .................................. 247 Source: City of La Quints 156 TABLE 16 CITY OF LA QUINTA General Fund Balance Trends Last Ten Fiscal Years Fiscal Year Ending Reserved Unreserved Totals June 30 Designated Undesignated 1992 6,227,579 76,323 (662,573) 5,641,329 1993 5,372,575 82,056 508,301 5,962,932 1994 4,354,139 3,792,864 -- 8,147,003 1995 6,100,309 4,228,680 -- 10,328,989 1996 6,680,048 5,686,027 -- 12,366,075 1997 8,202,641 5,936,591 -- 14,139,232 1998 8,915,742 8,568,017 -- 17,483,759 1999 8,879,558 14,439,998 -- 23,319,556 2000 10,565,563 18,111,835 -- 28,677,398 2001 11,746,211 23,878,259 -- 35,624,470 2002 15,351,251 25,522,073 -- 40,873,324 Source: City of La Quinta 157 (This page intentionally left blank) "7.1 Tity/ 4 4Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: November 19, 2002 CONSENT CALENDAR: STUDY SESSION: Consideration of an Amendment to Title 1 of the La Quinta Charter and Municipal Code Adding Chapter PUBLIC HEARING: 1.09 and Establishing an Administrative Citation Process RECOMMENDATION: A.) Motion to take up Ordinance No reading. B.) Motion to introduce Ordinance No FISCAL IMPLICATIONS: by title and number only and waive further on first reading. Unknown. All costs associated with printing citations, mailings, and contracting for a hearing officer will be offset by administrative fines. Fine revenue is expected to exceed the abovementioned costs which would help to defer a portion of the compliance officers' labor costs. It is also anticipated that the administrative fine process will help to decrease the number of cases cited into court, which will decrease costs to the City associated with attorney's fees. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Currently, if a code violation is identified by a compliance officer, written warnings are issued to the offending party and a certain time limit is established to remedy the situation. If the warnings are not heeded, subsequent action must be taken by the City. If the violation is related to a vehicle, a "Notice of Illegal Parking" (Attachment 1) is issued which carries with it a specified fine for the violation. The process also provides an opportunity for the owner of the vehicle cited to have the case heard by a third party hearing officer if he or she feels they were cited in error. This parking citation process is administered by a third party contractor and does not involve the court system. If a code violation is not associated with a vehicle, there is not a corresponding administrative citation that can be issued to gain compliance. Examples of violations include trash issues, illegal construction, business license violations, noise level violations, zoning violations and public nuisances as defined by the Municipal Code. The options currently available to address the above (after written warnings have failed) are limited to initiating a formal abatement or citing the offender into Municipal Court. The former is commonly used for weed abatements and is an effective way to deal with absentee owners. Essentially, an owner is given 21 days to remedy a violation. If the condition remains after that period, the City or its contractor abates the violation and the costs of the abatement are placed on the property tax rolls as a lien. Citing an offender into Municipal Court can take the form of an infraction or a misdemeanor citation. The misdemeanor must be processed through the City Attorney's office and is usually initiated when all other compliance efforts have failed, due to the legal costs and staff time involved with the process. It is an effective tool to deal with the more extreme cases involving uncooperative owners. An infraction citation is more economical in terms of staff time and legal costs, however it does have several deficiencies. Since the City is not represented in the court to present its case, violators are often found innocent and the infraction is dismissed. The Court is often unsympathetic to minor infractions and considers them to be trivial and a waste of the Court's time. If a fine is levied, the City only sees a small portion of the money. Compliance is not mandated as part of the procedure, as is the case in a misdemeanor filing. The proposed administrative citation process is widely used by jurisdictions in California as an enforcement tool, because it does not have the negative aspects of Municipal Court citations mentioned above. Its use would reduce legal costs and staff time associated with prosecuting minor offenses in court. The City would still file misdemeanors for more severe violations where other compliance methods have failed. The process would provide the person cited with an opportunity to have his case heard by a third party hearing officer. The hearing would allow for the City to present its case without overburdening the Municipal Court system with relatively minor cases. Fines levied by the administrative citations would go directly to the City, helping to defer the costs associated with gaining compliance. Included as Attachment 2 is the City's bail schedule listing the fines for violation of the respective Municipal Code sections. The Ordinance allows any person who is not satisfied with the determination of the Hearing Officer to file a petition seeking review with the Superior Courts of California. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. A.) Motion to take up Ordinance No further reading. B.) Motion to introduce Ordinance No by title and number only and waive on first reading; or 2. Do not take up the Ordinance establishing the administrative citation process; or 3. Provide staff with alternative direction. Respectfully submitted, ./m Tom Hartung, 6irector of Building & Safety Approved for Submission by: J Thomas P. Genovese, City Manager ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 1.09 TO TITLE 1 OF THE MUNICIPAL CODE RELATING TO ADMINISTRATIVE CITATIONS WHEREAS, the City of La Quinta seeks to maintain and enhance the property values of its citizens whenever possible, and; WHEREAS, properties maintained in conformance with of the Municipal Code will help to achieve that goal, and; WHEREAS, an administrative citation program has proven to be an effective compliance tool in many California jurisdictions, NOW, THEREFORE, The City Council of the City of La Quinta, California, does hereby ordain as follows: SECTION 1: That Title 1, Chapter 1.09 is hereby adopted to read as follows: Chapter 1.09 ADMINISTRATIVE CITATION Sections: 1.09.005 Scope 1.09.010 Definitions 1.09.020 Authority 1.09.030 Service Procedures 1.09.040 Contents of Notice 1.09.050 Satisfaction of Administrative Citation 1.09.060 Appeal of Administrative Citation 1.09.070 Hearing Officer 1.09.080 Hearing Procedures 1.09.090 Administrative Order 1.09.100 Failure to Pay Fines �` 1.09.110 Right to Judicial Review 1.09.120 Notices 1.09.005 Scope The procedures established in this Chapter shall supplement and be in addition to any criminal, civil or other remedy established by law or under the provisions of this Code which may be pursued to address any violation addressed in this Chapter. Use of the enforcement procedures set forth in this Chapter shall be at the sole discretion of the City.. 1.09.010 Definitions For the purposes of this chapter: A. The term "responsible person" means any natural person, the parent or the legal guardian of any natural person under the age of eighteen (18) years, any corporation, association, organization, estate, group, combination acting as a group, or any officer, agent, employee, or servant of any of the foregoing, that cause or maintain a violation(s) of the La Quinta Municipal Code, any Code adopted by the City Council, applicable State laws or condition imposed by any entitlement, permit, agreement or environmental document issued or approved under the provisions of this Code or any adopted Code. B. The term "Enforcement Officer" means any individual employed or otherwise charged by the City to enforce codes, ordinances, mandates, regulations, resolutions, rules or other laws adopted by the City. C. The term "issued" means giving, mailing or posting a Notice of Administrative Citation to a responsible person. A Notice of Administrative Citation is deemed "issued" on the date when the notice is personally served on the responsible person, the date of mailing or the date of posting. � w .r 1.09.020 Authority A. Any person or entity violating any provision of the La Quinta Municipal Code or applicable State law may be issued an Administrative Citation by an Enforcement Officer as provided in this Chapter. A violation of this Code includes, but is not limited to, all violations of the Municipal Code or other Codes adopted by the City Council, or failure to comply with any condition imposed .by any entitlement, permit, agreement or environmental document issued or approved under the provisions of this Code or any adopted Code. B. Each and every day a violation of the Municipal Code or applicable State law exists constitutes a separate and distinct offense. C. A civil fine shall be assessed by means of an Administrative Citation issued by an Enforcement Officer and shall be payable as instructed on the Administrative Citation. D. Fines shall be assessed in the amounts specified by ordinance of the City Council, and shall not exceed the following: (1) A fine not exceeding one hundred dollars ($100.00) for a first violation; (2) A fine not exceeding two hundred dollars ($200.00) for a second violation of the same ordinance or permit within one year from the date of the first violation; and (3) A fine not exceeding five hundred dollars ($500.00) for each additional violation of the same ordinance or permit within one year from the date of the first violation. 1.09.030 Service Procedures A. An Administrative Citation may be issued by an Enforcement Officer to the responsible person for violation(s) of the Municipal Code, any Code adopted by the City Council or any applicable State law in the following manner. (1) Personal Service. In any case where an Administrative Citation is issued: i. The Enforcement Officer shall attempt to locate and personally serve the responsible person and obtain the signature of the responsible person on the Administrative Citation. ii. If the responsible person served fails or refuses to sign the Administrative Citation, the failure or refusal to sign shall not affect the validity of the Administrative Citation or of subsequent proceedings. B. Service of Citation by Mail. If the Enforcement Officer is unable to locate the responsible person, the Administrative Citation shall be mailed to the responsible person by certified mail, postage prepaid with return receipt requested. Simultaneously, the citation may be sent by first class mail. Service shall be deemed complete at the time the citation is deposited in the mail if addressed to the responsible person's last known address. C. Service of Citation by Posting Notice. If the Enforcement Officer does not succeed in serving the responsible person personally or by certified or first class mail, and the City has knowledge that the responsible person has a legal interest in real property located in the City, the Enforcement Officer shall post the Administration Citation on said real property and such posting shall be deemed effective service. f �1 1.09.040 Contents of Notice A. Each Administrative Citation shall contain the following information: (1) Date and approximate time of the violation(s); (2) Address or definite description of the location where the violation(s) was observed; (3) Name and current residential address and mailing address, if known, of person or entity alleged to have committed the violation(s); (4) The Code section(s) or condition(s) violated and a brief description of the violation(s); (5) The amount of the fine for the violation(s); (6) An explanation of how the fine shall be paid and the time period by which it shall be paid; (7) Identification of appeal rights, including the time within which the Administrative Citation may be contested and how to obtain a Request for Hearing form to contest the Citation; and (8) The name and signature of the Enforcement Officer and, if possible, the signature of the responsible person. �r � 1.09.050 Satisfaction of Administrative Citation A. Upon receipt of a Citation, the responsible person must do the following: (1) Pay the fine within fifteen (15) calendar days from the date the Administrative Citation is issued. Responsible persons shall pay all fines assessed as instructed on the Administrative Citation. Payment of a fine shall not excuse or discharge the failure to correct the violation(s) nor shall it bar further enforcement action by the City. If the responsible person fails to correct the violation(s) subsequent to the Administrative Citation, the City may issue further Citations for the same violation(s) or the City may choose to utilize another means of enforcement. The amount of the fine for failure to correct the violation(s) for each additional occurrence shall increase at a rate specified in this Chapter or by Ordinance. 1.09.060 Appeal of Administrative Citation A. Any recipient of an Administrative Citation may contest that there was a violation(s) of the La Quinta Municipal Code or that he or she is the responsible person by completing a Request for Hearing form and returning it to the address stated on the form within fifteen (15) calendar days from the issue date of the Administrative Citation, together with an advanced deposit of the full amount of the fine. Any Administrative Citation fine which has been deposited shall be refunded if it is determined, after a hearing, that the person or entity charged in the Administrative Citation was not responsible for the violation(s) or that there was no violation(s) as charged in the Administrative Citation. 1.09.070 Hearing Officer A. The Director of Building and Safety shall appoint a person or contract an agency to provide a person who shall preside at the hearing and hear all facts and testimony presented and deemed appropriate ("Hearing Officer"). B. The employment, performance, evaluation, compensation, and benefits of the Hearing Officer, if any, shall not be directly or indirectly conditioned on or in any way related to the results of prior decisions issued by said Hearing Officer. C. Any person designated to serve as a Hearing Officer is subject to disqualification for bias, prejudice, interest or for any other reason for which a judge may be disqualified pursuant to Code of Civil Procedure Section 170.1. The responsible person may challenge the Hearing Officer's impartiality by filing a statement with the City's Director of Building and Safety or the City's designee objecting to the Hearing Officer and setting forth grounds for disqualification. The question of disqualification shall be heard and determined in writing by the City's designee within ten (10) calendar days following the date which the disqualification statement is filed. 1.09.080 Hearing Procedure A. No hearing to contest an Administrative Citation before a Hearing Officer shall be held unless both a Request for Hearing form has been completed and submitted and the fine for the Citation has been deposited in advance. B. A hearing before the Hearing Officer shall be set for a date that is not less than fifteen (15) calendar days but no more than ninety (90) calendar days from the date that the Request for Hearing is filed in accordance with the provisions of this Chapter. The responsible person requesting the hearing shall be „ N notified of the time and place set for the hearing at least ten (10) calendar days prior to the date of the hearing. C. The Hearing Officer shall only consider evidence that is relevant to whether the violation(s) occurred and whether the recipient of the Administrative Citation has caused or maintained the violation(s) of the Municipal Code or other applicable State law on the date(s) specified on the Administrative Citation. D. The Administrative Citation and any additional documents submitted by an Enforcement Officer shall constitute prima facie evidence of the facts contained in those documents. E. If the Enforcement Officer submits an additional written report concerning the Administrative Citation to the Hearing Officer for consideration at the hearing, then a copy of this report shall also be served by mail on the responsible person requesting the hearing at least ten (10) calendar days prior to the hearing date. F. At least ten (10) calendar days prior to the hearing, the recipient of an Administrative Citation shall be provided with copies of the citations, reports, and other documents submitted or relied upon by the Enforcement Officer. Personal information regarding a reporting party, if any, shall not be disclosed. No other discovery is permitted. Formal rules of the California Evidence Code and discovery shall not apply, except that irrelevant and unduly repetitious evidence may be excluded at the Hearing Officer's discretion. G. The Hearing Officer may continue the hearing and request additional information from the Enforcement Officer or the recipient of the Administrative Citation prior to issuing a written decision. H. The failure of a recipient of an Administrative Citation to appear at the Administrative Citation hearing shall constitute forfeiture of the fine and a failure to exhaust Administrative remedies. 1.09.090 Administrative Order A. Within ten (10) working days of the hearing's conclusion, the Hearing Officer shall provide the responsible person with a decision in writing ("Administrative Order"). The Hearing Officer shall provide the responsible person with the Administrative Order by personal service or registered or certified mail to the responsible person's last known address. B. The Hearing Order shall contain the Hearing Officer's findings of fact and conclusions and a statement regarding the procedure described in Section 1 .09.110 for seeking judicial review. The decision of the Hearing Officer shall be final. C. A decision in favor of the responsible person shall constitute a dismissal of the Municipal Ordinance violation(s). If the Hearing Order renders a decision in favor of the responsible person, the City shall return any monies paid by the responsible person towards the dismissed Administrative Citation. D. If the Hearing Officer renders a decision in favor of the City, the responsible person must comply with the Administrative Order, or seek judicial review of the Administrative Order pursuant to Section 1 .09.110. 1.09.100 Failure to Pay Fines A. The failure of any person or entity to pay the civil fines assessed by an Administrative Citation may result with the City pursuing any and all legal remedies \3 „i { ri L- u.. to collect the civil fines. The City may also move to recover its collection costs according to proof. 1.09.110 Right to Judicial Review A. Any person or entity aggrieved by an Administrative Order of a Hearing Officer on an Administrative Citation may obtain review of the Administrative Order by filing a petition seeking review with the Superior Courts of California, County of Riverside in accordance with the statutes of limitations and provisions set forth in California Government Code Section 53069.4. 1.09.120 Notices A. The Administrative Citation and all notices to be given by this Chapter shall be served on the responsible person in accordance with the provisions of this Chapter and Section 1 .01 .300 of the La Quinta Municipal Code, where applicable. B. Failure to receive any notice specified in this Chapter shall not affect the validity of any proceeding conducted hereunder. SECTION 2: EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3: POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. y � 1'o PASSED, APPROVED AND ADOPTED this 3rd day of December, 2002, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Don Adolph, Mayor City of La Quinta, California ATTEST: June Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson City Attorney r ATTACHMENT 1 ".jD C\J O J City of La Quinta NOTICE OF ILLEGAL PARKIN[; DATE OF VIOLATION DAY OF WEEK TIME TIME/DATE OBSERVED VEHICLE LICENSE NO. / VIN STATE MO./YR. YEAR MAKE MODEL BODY STYLE COLOR LOCATION OF VIOLATION: FILE # CIRCUMSTANCES: PRIOR WARNING YES NO OCCUPIED YES NO IN VIOLATION OF LA QUINTA MUNICIPAL CODES _ 12.28.130 C $50 12.32,110 $150 9.60,130 $50 MARKED FIRE LANE I _! COMMERCIAL ILLEGAL R.V. VEHICLE WITHIN PARKING/STORAGE CITY PROHIBITED 12.28.130 $50 12.28.070 $50 12.32,030 $50 NO PARKING ANGLE PARKING NOT PARKED IN E -MEDIAN OR ISLAND REQUIRED MARKED SPACE C - RED CURB _ 12.28.130 F $50 12,28.040 A $50 9.160.100 $50 1 CREATING HAZARD : 72 HR. PARKING L : DISPLAY OF VEHICLE FOR SALE ON A ROADWAY 12.28.130 C(5) $50 12.28.030 $50 11.80.020 $50 BUSINESS CENTER NO STOPPING VEHICLE STORED PARKING FOR IN VIEW 10 DAYS UNRELATED REASON OR MORE 11.80.080 $50 _. SEC. $50 _ _; OTHER PARKING IN AN AREANOTZONED FOR PARKING IN VICII ATinN nF (:AI IPOPNIA CTATr: rnnGc 22507.8 (a) CVC $330 O HANDICAPPED 22507.8 CVC $330 B - ACCESS BLOCKED 22514 (cI CVC $105 = FIRE HYDRANT PARKING - NO n C - ON CROSS LINES PLACARD VISIBLE 22500 CVC $64 5204 CVC $51 22502 A CVC $51 BLOCKING DISPLAY TABS L—J'WRONG WAY PARKING A - CROSSWALK C - DRIVEWAY 0 22500 (h) CVC $51 _ SEC. F - SIDEWALK C.) DOUBLE PARKING r OTHER I certify under penalty of perjury that the foregoing is true and correct executed on the date shown OFFICER AGCY I.D. # PAYMENT MAY BE MADE BY MAIL AND NO FURTHER ACTION REQUIRED. Enclose MONEY ORDER or CASHIER'S CHECK made payable to: City of La Quinta Parking Administration, P.O. Box 25120, Santa Ana, California 92799-5120 in this envelope and mail within 20 days. To request a hearing call the Parking Administration at 1 - 800-273 - 8488 C 348012 ATTACHMENT 2 CITY OF LA QUINTA MUNICIPAL CODE CITATION BAIL SCHEDULE I = Infraction M= Misdemeanor OFFENSE 1 ST 2ND 3rd Section 1.01.200 Violation - -- Infraction 1.01.210 Aiding and Abetting 1.01.220 Establishment of offenses as infractions 1.01.230 Punishments .--A. Misdemeanor B. Infraction 2.04.030 Improper Conduct at Meeting 1 50 100 250 2.20.140 ALL Disaster Relief -Penalties 1 50 100 250 2.20.150c Excessive Price Increases during a State of Emergency 1 50 100 250 2.20.160 ALL Post -disaster Safety Assessment Placards M 150 300 500 2.65.050 ALL Requirement to Provide Artwork or pay Development Fee 1 50 100 250 2.65.060 ALL Project Subject to Art in Public Places program Requirements 1 50 100 250 3.24.260 ALL Failure to pay Transient Occupancy Tax M 150 300 500 3.26.150 ALL Sales and Use Tax -Penalty M 150 300 500 3.28.020 Business License Required M 150 300 500 3.28.060 Illegal Occupation M 150 300 500 3.28.190 Separate License Required 1 50 100 250 3.28.360 ALL Posting and Keeping License 1 50 100 250 3.28.400 ALL License fees 1 50 100 250 5.08 ALL Cabarets - Violation - All 1 50 100 250 5.10.160 ALL Cable System 1 50 100 250 5.12 ALL Dances - Violation 1 50 100 250 5.16 ALL Drug Paraphernalia Display - Violation 1 50 100 250 5.20 ALL Handbills 1 50 100 250 5.24 ALL Hotel Registration 1 50 100 250 5.28.010 Ice Vending Machines - Location Restricted 1 50 100 250 5.32 ALL Massage. Baths, similar Business - 1 50 100 250 5.36 ALL Novelty Sales at Special Events 1 50 100 250 5.38 ALL Parking Attendants I 50 100 250 5.40 All Passenger Carriers 1 50 100 250 5.44 ALL Secondhand Dealers, Pawn Brokers loan Brokers 1 50 100 250 5.48 ALL Peddlers - Solicitors 1 50 100 250 5.52 ALL Private Patrols 1 50 100 250 5.60 ALL Sales 1 50 100 250 5.72 ALL Miscellaneous Business Regulated 1 50 100 250 5.80 ALL Sexually Oriented Business M 150 300 500 6.04 ALL Refuse Disposal 1 50 100 250 6.05 ALL Recycle Materials 1 50 100 250 6.08.010 Vacant Premises - Maintenance 1 50 100 250 6.08.020 Air Pollution 1 50 100 250 6.08.030 Mosquito Breeding Places 1 50 100 250 6.08.040 Noises 1 50 100 250 6.08.050 Disturbances by Construction Noises 1 50 100 250 6.08.060 Animals Near Buildings 1 50 100 250 6.08.080 Animals On Unsanitary Premises 1 50 100 250 6.08.090 Disposal of Carcasses 1 50 100 250 6.08.100 Discharge of Sewer Upon the Ground 1 50 100 250 6.08.105 Animal Manure Prohibited unless odorless 1 50 100 250 6.08.110 Depositing or Leaving Off Refuse 1 50 100 250 6.08.120 Parking of Vehicles Containing offensive Substance 1 50 100 250 6.08.130 Hauling of Offensive Substance in 6.08.131 defective vehicle 1 50 100 250 6.10 ALL Hazardous Waste Facilities 1 50 100 250 7.08.040 Duty to Keep in Good Repair 1 50 100 250 7.08.050 Existing Improvements 1 50 100 250 B.01.010 Adoption of Uniform Administration Code M 150 300 500 8.01.0506 Swimming Pool, Spa & Hot Tub Permits M 150 300 500 8.01.060 Construction Permit Required M 150 300 500 8.01.070 Construction site Security & Debris M 150 300 500 9.01.080 Violation . Penalty M 150 300 500 8.02 ALL Uniform Building Code M 150 300 500 8.03 ALL Uniform Electrical Code M 150 300 500 8.04 ALL Uniform Plumbing Code M 150 300 500 8.05 ALL Uniform Mechanical Code M 150 300 500 8.06 Uniform Swimming Pool, Spa & Hot Tub Code M 150 300 500 8.07 ALL Uniform Sign Code M 150 300 500 8.08 ALL Uniform Fire Code M 150 300 500 8.08.060a6 Aircraft Operations M 150 300 500 8.09 ALL Uniform Housing Code - All M 150 300 500 8.10 ALL Uniform Code for Abatement of Dangerous buildings M 150 300 500 8.11 ALL Flood Hazard Regulations M 150 300 500 8.70.050 ALL Illicit Discharges Prohibited M 150 300 500 8.70.060 Reduction of the Discharge of pollutants to Storm Drain Systems M 150 300 500 8.70.070 Illicit Connections Prohibited M 150 300 500 8.70.080 Outdoor Garage Areas - Commercial and Industrial Facilities M 150 300 500 8.70.140 ALL Inspection and enforcement stormwater management and discharge controls M 150 300 500 9.40.010 Development permits required 1 50 100 250 9.40.030 Conditions for varying residential densities 1 50 100 250 9.40.040 Table of permitted uses 1 50 100 250 9.50 ALL Residential Development 1 50 100 250 9.60.020 ALL Signs and Parking 1 50 100 250 9.60.030 ALL Fences and walls 1 50 100 250 9.60.040 ALL Patio covers, decks and play equipment 1 50 100 250 9.60.050 ALL Storage and other accessory buildings 1 50 100 250 9.60.060 ALL Garages and Carports 1 50 100 250 9.60.070 ALL Swimming pools 1 50 100 250 9.60.290 ALL Time Share Regulations 1 50 100 250 9.60.080 ALL Satellite dish and other antennas 1 50 100 250 9.60.090 ALL Second residential units 1 50 100 250 9.60.100 ALL Guesthouses 1 50 100 250 9.60.110 ALL Home Occupations 1 50 100 250 9.60.120 ALL Pets and other animals 1 50 100 250 9.60.130 ALL Recreational vehicle parking 1 50 100 250 9.60.140 ALL Screening 1 50 100 250 9.60.150 ALL Tennis and other game courts 1 50 100 250 9.60.160 ALL Outdoor lighting 1 50 100 250 9.60.170 ALL Special outdoor events 1 50 100 250 9.60.180 ALL Manufactured housing and mobile homes 1 50 100 250 9.60.190 ALL Family child care facilities 1 50 100 250 9.60.200 ALL Senior Citizen housing 1 50 100 250 9.60.210 ALL Construction and guard houses 1 50 100 250 9.60.220 ALL Trash and recyclables materials storage 1 50 100 250 9.60.230 ALL Noise Control (see 9.100.210) 9.60.240 ALL Landscaping and open areas 1 50 100 250 9.60.250 ALL Model home complexes 1 50 100 250 9.60.260 ALL Condominium conversions 1 50 100 250 9.60.280 ALL Bed and breakfast regulations 1 50 100 250 9.60.290 ALL Time share regulations 1 50 100 250 9.60.310 Restrictions on multistory buildings at project boundaries 1 50 100 250 9.65.020 ALL Village Commercial District Permitted uses 1 50 100 250 9.65.030 ALL General development standards 1 50 100 250 9.65.040 ALL Village Permit Review 1 50 100 250 9.80.010 ALL Development permits required 1 50 100 250 9.80.020 ALL Residential uses in NR overlay district 1 50 100 250 9.80.030 ALL Residential uses outside NR overlay 1 50 100 250 9.80.040 ALL Table of permitted uses 1 50 100 250 9.90.010 ALL Maximum building height 1 50 100 250 9.90.020 ALL Roof projections 1 50 100 250 9.90.030 ALL Wall projections 1 50 100 250 9.90.070 ALL Setbacks from surface easement 1 50 100 250 9.100 ALL Supplemental Nonresidential Regulations 1 50 100 250 9.110 ALL Special Purpose Districts 1 50 100 250 9.120 ALL Special Purpose Permitted Uses 1 50 100 250 9.140.010 Purpose and intent 1 50 100 250 9.140.020 PR, GC and OS regulations 1 50 100 250 9.140.030 FP Flood plain regulations 1 50 100 250 9.140.040 HC hillside conservation regulations 1 50 100 250 9.140.050 SOB sexually oriented business regulations M 150 300 500 9.140.060 EOD equestrian overlay regulations 1 50 100 250 9.150 ALL Parking 1 50 100 250 9.160 ALL Signs 1 50 100 250 9.170.030 Television, Radio and Microwave Towers 1 50 100 250 9.180 ALL Transportation demand management 1 50 100 250 9.185 ALL Recreational Vehicle Park 1 50 100 250 9.200 ALL General permitting procedures 1 50 100 250 9.210 ALL Site development permits M 150 300 500 9.270 ALL Non -conformities 1 50 100 250 10.08.010 Dog License Required 1 50 100 250 10.08.060 Anti -rabies vaccination required 1 50 100 250 10.08.080 License Tag - Attachment - Required 1 50 100 250 10.08.090 License Tag - Display on Demand 1 50 100 250 10.08.100 license Tag Removal Prohibited 1 50 100 250 10.08.110 License Tag - Replacement Required 1 50 100 250 10.12.030 Interference with Animal Control Duties 1 50 100 250 10.16.010 Biting Animals - Quarantine Orders 1 50 100 250 10.16.030 Duty to Report Knowledge of a Bite 1 50 100 250 10.20.090 ALL Control and Impoundment of dangerous or vicious animals 1 50 100 250 10.24.010 Female Dogs to be Confined During breeding Period 1 50 100 250 10.24.020 Wild Animals to be Confined 1 50 100 250 10.24.030 Kennels Subject to Zoning and health regulations 1 50 100 250 10.24.040 Maximum Number of Dogs 1 50 100 250 10.28.010 Dogs Running At Large 1 50 100 250 10.28.020 Noise Disturbances by Animals 1 50 100 250 10.28.25 Dog Defecation to be Removed by Owner 1 50 100 250 10.28.030 Retention of dog by other than Owner 1 50 100 250 10.28.040 Unauthorized Removal of Animal from Pound 1 50 100 250 10.28.050 Dogs at Schools Prohibited 1 50 100 250 10.28.060 Interference with Police Dogs M 500 10.28.070 Public Nuisance M 150 300 500 11.04.030 Sleeping in Vehicles Prohibited in Public View 1 50 100 250 11.08.005 Public Drinking & Liquor Possession - All 1 50 100 250 11.08.040 Noise 1 50 100 250 11.08.080 ALL Trespass 1 50 100 250 11.12.010 Gambling House - Conducting 1 50 100 250 11.12.020 Gambling House - Permitting 1 50 100 250 11.12.040 Slot Machines 1 50 100 250 11.13.090 Permits - Conditions by State Law 1 50 100 250 11.13.100 Permit - Local Standard Conditions 1 50 100 250 11.16.030 Shooting with a permit 1 50 100 250 11.20.010 Explosives - Compliance with Regulations 1 50 100 250 11.20.060 Blasting Permit Required 1 50 100 250 11.24.040 Parades - Permit required 1 50 100 250 11.24.110 Interference with Parade 1 50 100 250 11.24.120 Participation in parade with no permit 1 50 100 250 11.36.010 Wildlife Protected 1 50 100 250 11.44.040 Permits for Gatherings and Meetings 1 50 100 250 11.44.050 ALL Rules and regulations (Parks & Recreation) 1 50 100 250 11.44..060 Prohibited Conduct Generally - All 1 50 100 250 11.44.070 Use of Pedestrian & Equestrian Ways 1 50 100 250 11.44.080 Obstructing Pathways 1 50 100 250 11.44.090 Children Visiting Parks with Lakes 1 50 100 250 11.48.010 Misuse of School Grounds 1 50 100 250 11.52.010 Off Road Use - Prohibitions 1 50 100 250 11.56.010 Curfew Restrictions 1 50 100 250 11.56.020 Allowing Child to be Out at Night 1 50 100 250 11.56.030 Truancy 1 50 100 250 11.60.030 Hotel Occupancy by Minors Prohibited 1 50 100 250 11.60.040 Duty of Parent or Adult 1 50 100 250 11.64.010 Trespass by Refusal to leave 1 50 100 250 11.64.020 Trespass by Prohibited Entry 1 50 100 250 11.68.020 Compliance with chapter - Notice of intention 1 50 100 250 11.68.060 Fraud 1 50 100 250 11.68.070 Name - Fictitious I 50 100 250 11.68.080 Accounting System 1 50 100 250 11.68.090 Public Property 1 50 100 250 11.68.100 Private Property 1 50 100 250 11.68.110 Agency Authorization 1 50 100 250 11.68.120 Verified Return 1 50 100 250 11.68.140 Solicitation - Highway 111 only 1 50 100 250 11.72.020 Public Nuisance Prohibited 1 50 100 250 11.72.030 Public Nuisance Declared - Subsection A 1 50 100 250 Subsection B 1 50 100 250 Subsection C 1 50 100 250 Subsection D 1 50 100 250 Subsection E 1 50 100 250 Subsection F 1 50 100 250 Subsection G 1 50 100 250 Subsection H 1 50 100 250 Subsection 1 1 50 100 250 Subsection J 1 50 100 250 Subsection K 1 50 100 250 Subsection L 1 50 100 250 Subsection M 1 150 300 500 Subsection N 1 50 100 250 Subsection 0 1 50 100 250 Subsection P 1 50 100 250 Subsection Q 1 50 100 250 Subsection R 1 50 100 250 Subsection S 1 50 100 250 Subsection S 1 50 100 250 Subsections T1 through T8 Inclusive 1 50 100 250 Subsection U 1 through U4 Dumping 1 50 100 250 Subsection V 1 50 100 250 Subsection W 1 50 100 250 Subsection X 1 50 100 250 Subsection Y 1 50 100 250 11.73 ALL Graffiti 1 50 100 250 11.80 ALL Vehicular Control 1 50 100 250 11.84.010 ALL False Statements - Making or Filing Prohibited 1 50 100 250 11.85 ALL Loitering 1 50 100 250 11.88.020 Special Sales Permit Required (i.e., Garage Sales) 1 50 100 250 11.90.040 ALL False Burglary/Robbery Alarms 1 50 100 250 11.92.030 ALL False Fire Alarms 1 50 100 250 11.96.005 Prohibition of skate devices and bicycles in Commercial Districts 1 50 100 250 12.12.040 Obedience to police and fire department officials 1 50 100 250 12.12.050 Loitering - Obstructing Traffic 1 50 100 250 12.12.060 Persons Riding Bicycles or Animals 1 50 100 250 12.12.070 Persons other than officials shall direct traffic 1 50 100 250 12.12.080 Public employees to obey traffic regulations 1 50 100 250 12.12.090 ALL Exemptions to certain vehicles 1 50 100 250 12.12.100 Accident Report Required 1 50 100 250 12.16.050 Obedience required 1 50 100 250 12.24 ALL Turning Movements 1 50 100 250 12.28.030 Standing in Parkways Prohibited 1 50 100 250 12.28.040 ALL Use of Streets for Storage of Vehicles Prohibited 1 50 100 250 12.28.050 ALL Parking for Certain Purposes Prohibited 1 50 100 250 12.28.060 ALL Parking Parallel with Curb 1 50 100 250 12.28.070 Angle Parking - All 1 50 100 250 12.28.080 Parking Adjacent to Schools 1 50 100 250 12.28.090 Parking Prohibited on Narrow Streets 1 50 100 250 12.28100 ALL Standing of Merchandise or Food Vehicles 1 50 100 250 12.28.110 ALL Emergency Parking Signs 1 50 100 250 12.28.120 ALL Display of Warning Devices When Commercial Vehicle disabled 1 50 100 250 12.28.130 ALL Parking on Private Property without permission or in an unauthorized manner 1 50 100 250 12.28.140 Locking Ignition Required 1 50 100 250 12.28.150 Impounding of Vehicle Illegally Parked 1 50 100 250 12.32.010 Parking prohibited or time limited on certain streets 1 50 100 250 12.32.030 Parking space markings - parking within required 1 50 100 250 12.32.060 Enforcement of parking and driving regulations applicable on city property. 1 50 100 250 12.32.080 ALL No -parking areas 1 50 100 250 12.32.100 ALL Curb markings indicate no stopping and parking 1 50 100 250 12.32.110 Certain Commercial Vehicles Prohibited from parking on Private Property and Public rights -of -way. M 150 300 500 12.32.130 Violation of Section 12.32.110 - Penalty M 150 300 500 12.44.020 ALL Stop at through Street or Stop Sign 1 50 100 250 12.56.011 Truck routes - Designated 1 50 100 250 12.56.040 Weight restricted streets designated. 1 50 100 250 12.56.050 Railway gates 1 50 100 250 12.56.060 Trains not to block crossings I 50 100 250 12.60.060 Standing . for loading or unloading only 1 50 100 250 12.60.070 Standing - passenger for loading 1 50 100 250 12.60.080 Standing . in any alley 1 50 100 250 12.60.090 Bus Zones 1 50 100 250 12.64.010 Driving through Funeral Processions 1 50 100 250 12.64.030 Clinging to Moving Vehicles 1 50 100 250 12.64.040 Driving vehicles on sidewalks - generally prohibited 1 50 100 250 12.64.042 Bicycles on sidewalks - generally prohibited 1 50 100 250 12.64.050 New Pavement 1 50 100 250 12.64.060 Driving on Rims of Wheels 1 50 100 250 12.64.070 Restricted access 1 50 100 250 12.64.080 Restrictions on use of freeways 1 50 100 250 12.64.090 Excessive Acceleration 1 50 100 250 14.16.040 Encroachment - permit required M 150 300 500 14.24.060 Pool drain permit required 1 50 100 250 T44 4 eCPQ" AGENDA CATEGORY: BUSINESS SESSION: 3 COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Adoption of a Resolution Approving PUBLIC HEARING: the Coachella Valley Association of Governments (CVAG) Non -Motorized Transportation Plan RECOMMENDATION: Adopt a resolution of the City Council approving the Coachella Valley Association of Governments (CVAG) Non -Motorized Transportation Plan. FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Coachella Valley Association of Governments prepared a regional bicycle plan, CVAG Non -Motorized Transportation Plan (Attachment 1) consistent with Section 891.2 of the Streets and Highways Code and the Regional Transportation Plan for the Southern California Association of Governments region. In order to qualify for Bicycle Transportation Account (BTA) funds, each incorporated city and the County of Riverside must adopt the plan as their own by resolution. The intent of the plan is to provide regional guidelines for enhancing non -motorized travel. It does not obligate the City to take specific action. The Plan sets forth a total of 18 potential bikeway projects throughout the City's major arterial streets and along the All -American Canal and Whitewater River corridors. The projects are prioritized and categorized as Class I, Class II, or Class III bikeways. The plan does not provide funding for the proposed projects, but estimates the "cost per mile" of installation of these projects varies from $10,000 to $500,000 per mile. A majority of the projects fall into the Class II category. The CVAG plan reflects the General Plan Circulation Element Multipurpose Trails Plan and additionally identifies a bikeway on the All American Canal. The City is pursuing a BTA funding opportunity and must have a plan adopted to qualify for grant funding. AACC rpt. CVAG Non -motorized Transportation Plan.wpd Environmental Assessment This project was found to be categorically exempt (Class 4) from environmental review pursuant to the review guidelines of the California Environmental Quality Act (CEQA Section 15304-H "Minor Alterations To Land"). FINDINGS AND ALTERNATIVES: The findings necessary to approve the CVAG Non -Motorized Transportation Plan can be made per the General Plan, the Subdivision Ordinance, and Zoning Code as noted in the attached Resolutions. There are no issues. The alternatives available to the City Council include: 1. Adopt a resolution of the City Council approving the Coachella Valley Association of Governments' (CVAG) Non -Motorized Transportation Plan; or 2. Do not adopt a resolution of the City Council approving the Coachella Valley Association of Governments' (CVAG) Non -Motorized Transportation Plan; or 3. Provide staff with alternative direction. Respectfully submitted, Jerry' Herniae Corrymunity Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1. Coachella Valley Association of Governments' (CVAG) Non -Motorized Transportation Plan (City Council only) AACC rpt. CVAG Non -motorized Transportation Plan.wpd n a., RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA APPROVING THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) NON -MOTORIZED TRANSPORTATION PLAN COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) NON -MOTORIZED TRANSPORTATION PLAN WHEREAS, the City Council of the City of La Quinta, California, did, on the 191h day of November, 2002, hold a duly -noticed Public Meeting to consider Coachella Valley Association of Governments' Non -Motorized Transportation Plan providing design guidelines and location criteria for bicycle lanes in the City of La Quinta and the Coachella Valley; and WHEREAS, on May 10, 2002 the Coachella Valley Association of Governments Executive Committee submitted to the City of La Quinta a copy of the approved Non -Motorized Transportation Plan; and, WHEREAS, the Plan establishes that the adoption of the Non -motorized Transportation Plan is necessary to improve the public safety, improve the convenience for bicyclists in the City, and receive public funding for future bicycle roadway improvements; and, WHEREAS, said Plan has complied with the requirements of the California Environmental Quality Act (CEQA) of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director determined this project is categorically exempt (Class 4) from environmental review pursuant to the review guidelines of CEQA Section 1 5304-H "Minor Alterations To Land"); and, WHEREAS, at said Public Meeting, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify a recommendation for approval of said CVAG Non -motorized Transportation Plan: 1 . That the proposed CVAG Non -Motorized Transportation Plan is consistent with the goals and policies of the La Quinta General Plan Circulation Element which encourages the use of continuous and convenient bicycle routes and multi -use trails to places of employment, recreation, shopping, schools, and other high activity areas with potential for increased non -vehicular use. ti Resolution 2002- CVAG Non -Motorized Transportation Plan City of La Quinta Adopted November 19, 2002 2. That the CVAG Non -Motorized Transportation Plan will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting improvements will provide alternatives to automobile transportation that meet the needs of all city residents. 3. The CVAG Non -Motorized Transportation Plan will provide opportunities for the City of La Quinta to apply for and obtain grant monies including Bicycle Transportation Account grant monies and that Bicycle Transportation Account funds are available to those cities that adopt a regional bicycle plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does approve CVAG Non -Motorized Transportation Plan, for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this the 19th day of November, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk 4 A:\CC RESO Non -Motorized Transportation Plan.wpd �' 1 Resolution 2002- CVAG Non -Motorized Transportation Plan City of La Quinta Adopted November 19, 2002 City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\CC RESO Non -Motorized Transportation Plan.wpd v T4tvl 4 stP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Selection of a Representative to the PUBLIC HEARING: Chamber of Commerce Workshop Information Exchange Committee RECOMMENDATION: Approve the selection of a member of the City Council to serve for three consecutive meetings of the Chamber of Commerce Workshop Information Exchange Committee. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: City Council has established a policy of appointing one of the members to serve on the Chamber Workshop Information Exchange Committee for three consecutive meetings. Council Member Sniff was the last Council appointee to this Committee and he has attended three meetings. The rotation of appointees has been as follows: Council Member Sniff (3/5/02) Mayor Pena (9/18/01) Council Members Perkins (2/20/01) Council Member Adolph (9/19/00) Council Member Henderson (2/1 /00) Council Member Sniff (8/3/99) In order to continue this policy, a new Council representative should be appointed at this time. 4`' G:\WPDOCS\CC Stf Rpts\ccjh-Chamber Rep.wpd The alternatives available to the City Council include: 1. Appoint a new Council Member as a representative to the Chamber of Commerce Information Exchange Committee Workshop; or 2. Do not appoint a Council Member representative; or 3. Continue this for further consideration; or 4. Provide staff with alternative direction. Respectfully submitted, -ry Hai man mmunity Development Director Approved for submission by: r Thomas P. Genovese, City Manager G:\WPDOCS\CC Stf Rpts\ccjh-Chamber Rep.wpd Tity " AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 5, 2002 CONSENT CALENDAR: ITEM TITLE• Consideration of the Plans, Specifications, STUDY SESSION: and Engineer's Estimate (PS&E) of Probable PUBLIC HEARING: Construction Costs and Authorization to Advertise for Bids for the Phase II Cove Oasis Improvements, Project No. 2002-02 RECOMMENDATION: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise for bid the Phase II Cove Oasis Improvements, Project No. 2002-02. FISCAL IMPLICATIONS: The following represents the available project funding and funding sources for the proposed improvements: 'FUNDING SOURCE RDA PA No. 1 Park DIF: Land and Water Conservation Fund Grant Sub -Total: Expenditures (as of 10-31-02) TOTAL FUNDING AVAILABLE: TOTAL FUNDING $250,218 $285,200 $150,000 $685,418 ($254,055) $431,363 Based upon the engineer's estimated construction costs, the following represents the anticipated construction budget: Activity Budget Construction: $369,667 Administration: $18,738 Inspection and Testing: $20,211 1 Phase I funding and expenditures are included within the table. tJ V T:\PWDEPT\COUNCILk2OO2\021119c.wpd Contingency: $22,747 Total: $431,363 As illustrated, adequate funding is available to construct the proposed improvements. CHARTER CITY IMPLICATIONS: The proposed improvements are partially funded with a State Grant. The project specifications include prevailing wage requirements. BACKGROUND AND OVERVIEW: The City Council approved the Fiscal Year 2002/2003 CIP on July 16, 2002, which includes the proposed Phase II Cove Oasis Improvements. Several years ago the City of La Quinta received approximately 40 mature date palms from the Hammer family which were then located approximately 1,500 linear feet south of Calle Tecate and Avenida Madero, adjacent to the base of the Santa Rosa Mountains. This effort began the development of the Cove Oasis Trailhead. Currently the Cove Oasis Trailhead is utilized by hikers and cyclists. The trailhead is envisioned to have picnic shelters, a custom water feature, trail delineation, drinking fountain, boulder seating areas, signage, a restroom with septic system, an emergency call box, landscaping, irrigation, lighting and site furnishings. The first phase of the work was completed nearly two years ago and included the construction of most infrastructure, a primary monument sign, emergency call box, drinking fountain, and landscaping and irrigation. The proposed Phase II improvements will complete the project by installing amenities such as shade structures, entry signage, a pre -fabricated restroom building with a septic system, and site furnishings. During its meeting on March 7, 2000, the City Council discussed the site amenities associated with the Cove Oasis Trailhead. While it was the consensus of the City Council to select the site amenities presented above, concern was expressed regarding maintaining the proposed water feature and securing the proposed restroom facility. On November 14, 2002, the Public Works Department received a memorandum (Attachment 1) from the La Quinta Police Department outlining its recommendations in keeping the proposed restroom facility consistent with the Department's Crime Prevention Through Environmental Design (CPTED) perspective. Among other things, the Police Department is recommending the restroom facility be relocated near Calle Tecate with its entry doors facing north toward the roadway and be well lighted on all sides. Relocating the restroom as recommended by the Police Department will require an analysis of potential impacts to the adjacent neighborhood and will require a revision 4 to the plans and specifications. T:\PWDEPT\COUNCIL\2002\021119C.Wpd The plans, specifications, and engineer's estimate (PS&E) are now complete and are available for review at the Public Works Department. The PS&E includes both the proposed water feature and the restroom amenities as additive alternate bid items. As such, the City Council has maximum flexibility to award or not award these project components. Assuming authorization to receive bids on November 19, 2002, the following represents the project schedule: Approval of PS&E/Authorization to Receive Bids Bid Period Approval of Award of Construction Contract Construction Period (120 days) Acceptance of Improvements FINDINGS AND ALTERNATIVES: November 19, 2002 November 19, 2002 - December 17, 2002 January 2003 February 2003 - June 2003 July 2003 The alternatives available to the City Council include: 1. Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise for bid the Phase II Cove Oasis Improvements, Project No. 2002-02; or 2. Do not approve the Plans, Specifications, and Engineer's Estimate (PS&E) and do not authorize staff to advertise for bid the Phase II Cove Oasis Improvements, Project No. 2002-02; or 3. Provide staff with alternative direction. Respectfully submitted, % k imothy R. ass , P.E. ublic Works Director/City Engineer Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Police Department Recommendations T:\PWDEPT\COUNCIL\2002\021119c.wpd ATTACHMENT 1 CITY OF LAQUINTA LA QUINTA POLICE 82-695 DR. CARREON BLVD., INDIO CA. MEMORANDUM TO: Tim Jonasson / City Engineer Date: 11/14/02 FR: Sergeant Greg Ammons RE: Cove Oasis Improvements — Phase II It is my understanding that the City plans to build a restroom at/near the Cove Oasis trailhead, located approximately 1350 feet south of Calle Tecate and Avenida Madero. This memorandum serves to address the "Cove Oasis Improvements Project", and will provide comments from the Police Department's perspective in keeping with the "C.P.T.E.D." (Crime Prevention Through Environmental Design) perspective. ➢ Placement of the restroom/building should be in a location or such distance from the roadway (Calle Tecate and Avenida Madero) that provides for "line -of -sight" for Police Officers who would be on patrol in that area. ➢ The doors of the building should face in a northerly direction, which again would be visible from the nearest roadway and provide for a direct line -of -sight from passing motorists or Police Officers. ➢ The building should have sufficient exterior lighting that would make it and the surrounding area visible during hours of darkness. The lighting should be of such construction/design that it would allow for automatic (light sensitive photocell) operation. ➢ Materials used in the construction should be vandal/graffiti resistant. Interior and exterior. ➢ Plans for the building should include the installation of a skylight(s), which would help to provide natural lighting during the hours of daylight. ➢ Plans should include the installation of a pay phone/emergency phone with the building, which would provide the public with contact with emergency personnel if needed. ➢ Landscaping around the building should be consistent with the surrounding terrain and be of such vegetation that is low to the ground and does not provide for "hiding" spaces by any person or criminal element. ➢ The doors to the building should have the capability to be locked from the exterior, by city personnel, if needed. Locks should not be capable of being locked from the inside of the building. If you should have any questions regarding these comments/suggestions, please feel free to contact me. I can be reached at my office at phone number 863-8802. r,,0 5 c&y 4 4QuGifw COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE• Consideration of Design Issues Associated with the Proposed Highway 1 1 1 Sidewalk Improvements Adjacent to Point Happy, Project No. 2001-05 RECOMMENDATION: As deemed appropriate. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: k CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: In order to determine the scope of the proposed Highway 1 1 1 sidewalk project, a design and cost estimate approved by Caltrans is required. To this end, the City Council approved a Professional Services Agreement (PSA) with Warner Engineering to prepare the plans, specifications and engineer's estimate on September 18, 2001 . It was originally envisioned that the proposed sidewalk on the north side of Highway 1 1 1, between Point Happy and the Cliff House Restaurant, would cost approximately $1 10,000 provided extraordinary costs associated with existing rock cut were not encountered. Of the estimated amount, the owners of the Cliff House Restaurant have agreed to pay 30% of the cost of the improvements. During the design process, Caltrans required the submission of a Rock Fall Hazard Report prepared by a licensed Geotechnical Engineer. The report was prepared and indicates "the present condition of the rock slope poses a significant rock fall hazard to life and property". Mitigation of the rock fall potential is estimated to cost up to $110,000 over and above the cost of the sidewalk. The following represents the necessary project budget to install the proposed sidewalk with the rock fall mitigation measures incorporated: Design (additional costs to complete): $5,000.00 Construction: $220,000.00 Technical (Inspection/Testing/Survey): $18,700.00 C:\WINDOWS\Temporary Internet Files\0LK61F4\021119b.wpd Administration: Subtotal: Contingency (10%) TOTAL: $1 1 ,000.00 $254,700.00 $25,470.00 $ 280,170.00 As illustrated, the total anticipated costs to construct the proposed 275 linear foot sidewalk is $280,170. Of this amount, the Cliff House is conditioned to pay 30%($84,051) of the project costs. As of the writing of this report, the Cliff House has not had the opportunity to consider the increase (over double the original estimate) in project costs necessary to mitigate the rock fall hazard. The Cliff House may or may not wish to continue pursuing the project. The remaining 70% of the total project cost ($196,1 19) would be the responsibility of the City. The City funding share is available from unallocated infrastructure fund reserves. Funding for CIP projects identified as "additional" projects in the five year CIP would be delayed as a result of this allocation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: During the October 3, 2000 City Council Meeting, Richard Boudreau, the owner of the Cliff House Restaurant, addressed the City Council regarding installing a sidewalk on the north side of Highway 1 1 1 , across from the Von's Shopping Center, between the Point Happy Development and the Cliff House Restaurant. The City Council directed staff to investigate the issue with Mr. Boudreau. During the November 7, 2000 City Council meeting, the City Council reviewed a Public Works/Engineering Department report regarding the above referenced subject. The City Council directed staff to meet with representatives of the Cliff House Restaurant and the Point Happy Development to discuss the concept. On January 5, 2001, a meeting was conducted with the affected parties to discuss the sidewalk. At this meeting, Mr. Boudreau expressed his strong desire for this sidewalk and Mr. Richard Wilkerson of Madison Development representing Point Happy expressed his opinion that pedestrian access should be via the intended bike path on the north side of the rock, adjacent to the Whitewater Stormwater Channel. During the February 6, 2001 City Council meeting, the City Council reviewed a Public Works/Engineering Department report regarding the above referenced subject. As summarized in this report, Caltrans gave tentative consent of support for this sidewalk. 4 _ Mr. Richard Wilkerson of Madison Development expressed his concern over the safety U," CAWINDOWS\Temporary Internet Files\0LK61F4\021119b.wpd of pedestrians on the sidewalk if it was constructed south of the rock formation and indicated that the Point Happy Development would seek indemnification from the City and State for all lawsuits that may arise due to any accidents caused by the proposed sidewalk. On February 7, 2001, staff received Site Development Application 2001-692 from the Cliff House Restaurant for the addition of 32 tandem parking spaces to the existing parking lot. Draft conditions imposed by Public Works required the applicant to "enter into an improvement agreement and bond for 50% of the cost of a sidewalk, curb and gutter between the Point Happy development and the Cliff House entry drive." During the April 3, 2001 Public Hearing for Site Development Application No. 2001- 692, Richard Boudreau of the Cliff House Restaurant appealed Condition No.10 B, which stated: "Highway 1 1 1 (Major Arterial) - applicant shall enter an improvement agreement and bond for 50% of the cost of a sidewalk, curb and gutter between the Point Happy development and the Cliff House entry drive. Applicant shall be responsible for paying 50% of the cost of the sidewalk." The City Council amended the condition to read as follows: "Applicant shall improve, or bond for his share of street improvements along Highway 1 1 1 street frontage of the site. These improvements may include, but are not limited to: 1 . Landscaped median island; 2. Curb, gutter and sidewalks. The applicant shall be required to pay 30% of the cost of the improvements located between the Point Happy development and the Cliff House entry drive. In addition, the applicant shall post a bond for $33,000. If in five years from the date of this approval, the City determines that the sidewalk is not to be constructed, the applicant is released from this requirement." On April 17, 2001, the City Council authorized staff to distribute a Request for Proposal (RFP) for professional design services for a sidewalk on the north side of Highway 1 1 1, between Point Happy and the Cliff House Restaurant. On September 17, 2001, the City Council appropriated $16,874.00 from RDA Project Area No. 2 Funds and approved a Professional Services Agreement (PSA) in the amount of $9,840 with Warner Engineering for professional design services for a sidewalk on the north side of Highway 1 1 1, between Point Happy and the Cliff House Restaurant. The City Council was advised that the costs for design and construction of the proposed sidewalk would increase if Caltrans expanded the project scope to include slope analysis and mitigation measures. 4 uu3 Q\WINDOWS\Temporary Internet Fi1es\0LK61F4\021119b.wpd During the course of design, Caltrans required the City to submit a Rock Fall Hazard Report, prepared by a licensed geotechnical professional. The City retained Earth Systems to prepare the report. The report, prepared by Earth Systems, indicates "the present condition of the rock slope poses a significant rock fall hazard to life and property." The report also indicates that "Mitigation of the rock fall potential is essential to protect life and property." Suggested mitigation measures include: Manual or mechanical removal of loose rock resting on the surface of the slope by a contractor specializing in rock fall mitigation; 2. Mechanical removal or stabilization of the larger rock units that may pose a threat of toppling or dislodging; and 3. Design and construct a rock barrier fence at the base of the slope to provide further protection against rock falls. According to the Geotechnical Engineer the cost to install the suggested mitigation measures is dependent upon the severity and depth of fracturing and will likely range between $50,000 and $110,000. In addition to the increased project costs, the City of La Quinta will likely be required by Caltrans to assume the liability for future rock fall events if the City chooses to include the rock fall mitigation as part of the construction of the proposed sidewalk improvements. FINDINGS AND ALTERNATIVES: The Cliff House sidewalk could be designed and constructed at this time; however, it would come at a great expense and potential additional liability to the City if the City mitigates the rock fall hazard rather than the State. Funding for future CIP projects would be reduced as a result of this appropriation from the Infrastructure Fund. The alternatives available to the City Council include: 1. Direct staff to inform Caltrans of the rock fall hazard and request State mitigation of the hazard before proceeding with the City's sidewalk improvement project; or 2. Contingent upon increased funding from the Cliff House, appropriate $196,1 19 from unallocated Infrastructure Fund reserves and direct staff to finalize the design with the slope stabilization included; or 3. Provide staff with alternative direction. 0()4 4 t,? T:\PW DEPT\COUNCIL\2002\021 1 1 9b. wpd Respectfully submitted, j:imothy R. ona SYn, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager 4f'j C:\WINDOWS\Temporary Internet Files\OLK61 F4\021119b.wpd T-iht 4 s4W Q" AGENDA CATEGORY: n BUSINESS SESSION. • / COUNCIL/RDA MEETING DATE: November 19, 2002 CONSENT CALENDAR: ITEMTITLE: Consideration of Proposal to Install STUDY SESSION: Sequentially Numbered Signs on All Traffic Signals on Highway 1 1 1 PUBLIC HEARING: RECOMMENDATION: Approve the numbered sign system at signalized intersections on Highway 1 1 1 as proposed by the Executive Committee at CVAG, and authorize staff to inform CVAG that it may proceed with the project, as proposed, as soon as it secures approval from all cities along the route with a stakeholder interest in the project. FISCAL IMPLICATIONS: None. The Coachella Valley Association of Governments has agreed to fund the project in accordance with the concepts presented to the Executive Committee on July 29, 2002. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Hospitality Industry and Business Council (HIBC) of Palm Springs, and the Desert Resorts Convention and Visitors Authority, have requested Coachella Valley cities with Highway 1 1 1 passing through their jurisdiction to consider installing sequentially numbered signs on the Highway 1 1 1 traffic signal poles to help direct out-of-town visitors to their destinations. To bring focus and coordinate the concerted effort, the Coachella Valley Association of Governments (CVAG) offered to serve as the lead agency in processing the request. CVAG staff, in cooperation with staff members from several local cities and the two visitors bureaus, have developed a sign, and sign location on the traffic signal pole, that meets Caltrans' installation requirements. In addition to securing concurrence of the visitors T:\PWDEPT\COUNCIL\2002\021119f.wpd- bureaus that made the original request, the proposed sign and sign location have been approved by the following CVAG committees: Transportation Technical Advisory Sub - Committee (TTAS), Transportation Committee, and Executive Committee. Purpose of Proposed Signs HIBC explained in its presentation to CVAG's Transportation Technical Advisory Committee that a series of numbered signs mounted on signal poles along Highway 111 from Palm Springs to Indio would provide great assistance to visitors unfamiliar with street names, but who could easily anticipate upcoming numbers along busy Highway 1 1 1 . The effectiveness of such a system would be afforded by the uniformity of size, color, style and consistent location of the signs on traffic signal poles along the route, regardless of the city jurisdiction. Highway 1 1 1 and its multiple manifestations (Palm Canyon Drive, East Palm Canyon Drive) is certainly the most connected and continuous, but also one of the most heavily traveled routes for visitors to the Coachella Valley. Presently there are 89 signalized intersections along this route between Palm Springs and Indio. Details of Sign and Mounting Location The sign shape is proposed to be rectangular or oval, with the long axis being horizontal (see Attachment 1 for a sample). The intent is for the signs to appear oval, either by the shape of the sign, or by painting an oval shape on the rectangular sign. The TTAS recommended both shapes of the sign be bid to determine the most cost effective approach. The widest sign dimensions will be 18" x 24" with 10" tall reflectorized lettering. For comparison purposes, the street name lettering on illuminated street names signs in La Quinta is 6" tall. Centered in the sign will be the intersection number; no numbers will be greater than two digits. Should an intermediate signal be installed after the numbering system has been established, the intermediate signal(s) will take on a letter designation in addition to the lesser of the adjacent intersection numbers. Therefore a new signal between already established signal numbers 56 and 57 would become 56A. The location for the signs is proposed to be on the signal pole at the far side of the intersection facing on -coming traffic. The sign would be mounted above the mast arm connection and any signal head on the pole (see Attachment 2). Each intersection would have two such signs. CVAG to Fund Project The Executive Committee approved full payment of the cost to purchase and install the proposed signs with CVAG funds, estimated at not more than $18,000. CVAG is willing to fund the project as proposed. It is highly desirable to have a uniform system along the entire route, but if an individual City feels compelled to have a unique color selection for the signs in their jurisdiction, CVAG is willing to accommodate revisions. However, any additional costs to do so must be funded by the City with the color selection approved by Caltrans prior to bidding the project. 4 0 T:\PWDEPT\COUNCIL\2002\021119f.wpd Currently, CVAG is seeking approval of the project concept from each City having a stakeholder interest in the project. Upon obtaining approval from each City, CVAG will bid the project, apply for a Caltrans permit, and administer the installation contract. FINDINGS AND ALTERNATIVES: There is a desire to implement a uniformly designed numbering system that provides consistency for easy identification by the out-of-town visitors. CVAG has responded to the request from the Hospitality Industry and Business Council of Palm Springs, and the Desert Resorts Convention and Visitors Authority, for a sequentially numbered system at signalized intersections on Highway 111 by thoroughly researching Caltrans permit requirements and has sought input and approval through its various committees. The alternatives available to the City Council include: Approve the numbered sign system at signalized intersections on Highway 1 1 1 as proposed by the Executive Committee at CVAG, and authorize staff to inform CVAG that it may proceed with the project, as proposed, as soon as it secures approval from all cities along the route with a stakeholder interest in the project. 2. Do not approve the numbered sign system at signalized intersections on Highway 1 1 1 as proposed by the Executive Committee at CVAG, and authorize staff to inform CVAG that the City is not interested in pursuing this project at this time. 3. Provide staff with alternative direction. Respectfully submitted, '4'-;T4 A imothy R. Jona on Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Picture of Sample Sign 2. Sign Location on Signal Pole T:\P W D E PT\CO U N C I L\2002\021119f, wpd ATTACHMENT ATTACHMENT 2 � 11, 1 LU 410 amt '- 41.1 c&t,, 4 a vQ" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Consideration of Proposal to Authorize Additional Street Improvement Work in Conjunction with Planned Street Improvements Proposed by Desert Sands Unified School District on Eisenhower Drive North of Calle Tampico RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: LS CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize City staff to negotiate a cooperative agreement with Desert Sands Unified School District that funds up to $440,000 in additional street improvements not currently proposed by the school district. FISCAL IMPLICATIONS: None at this time. However, sufficient eligible funding is available for appropriation from the following accounts when City staff presents the cooperative agreement for City Council approval. FUND SOURCE ACCOUNT NO. Infrastructure Fund 225-000-300-290 DIF - Transporation 250-000-300-290 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Desert Sands Unified School District is preparing plans to construct an elementary school at the northeast corner of Eisenhower Drive and Calle Tampico. The District hopes to start construction in early 2003. The new school will have 580 feet of frontage on Eisenhower Drive. As a result, 470 10 T:\PWDEPT\COUNCIL\2002\021119g.wpd .• the District is also preparing street improvement plans to widen the east side of Eisenhower Drive, including constructing a 12-foot wide landscaped median. The same segment of Eisenhower Drive, between Calle Tampico and the Evacuation Channel bridge, is also scheduled for additional improvements by the City as part of the Evacuation Channel bridge widening and the street widening planned by Cameo Homes as a result of its recently approved development located immediately north of the school site. Design Problem Encountered The civil engineer retained by the school district to prepare the street improvement plans recently contacted City staff regarding the design of the proposed median. A low point currently exists in the street approximately 350 feet north of Calle Tampico. At that location, the street slopes easterly so all drainage in the street flows across the street onto school property. Installing a median in the center of the street would block the cross -street drainage route. Therefore, the civil , engineer wants City guidance with respect to what solution the City prefers - reconstruct with a standard crown in the center of the street, or perpetuate cross -street drainage by installing a catch basin in the west curb line of the median island to collect the drainage at that point. Installing a catch basin in the median is the lower cost alternative because it avoids total reconstruction of approximately 430 feet of arterial street to install a standard crown cross section as shown on Attachment 1. However, it should be noted, the cross -street drainage concept coupled with a flat cross slope causes ponding, which is the reason the pavement at the subject location continues to deteriorate after each repair. If a modified cross -street drainage concept is approved for continued use, the pavement deterioration problem will be limited to the west side of the street only and the potential for pavement deterioration as a result of ponding water can be significantly reduced by putting the crown (the cross-section high point) approximately eight (8) feet east of the west curb as shown in the offset crown cross section alternative on Attachment 1. The modified cross -street drainage concept that uses the offset crown cross section can be implemented for approximately $40,000 less than the standard crown cross section alternative. Both alternatives require reconstruction of the existing pavement but in differing amounts. Additional Considerations Another important consideration with respect to the subject street segment is the City's pending bridge widening project. Staff has determined that in order to implement the Circulation Element, (which includes the golf cart circulation route plan), of the General Plan, this segment of Eisenhower Drive must have four traffic lanes plus a shoulder area to accommodate the future golf cart lane. As a result, the west curb line of Eisenhower Drive between Avenue 50 and Calle Tampico must be set back six (6) feet from its current position. Given the fact the west curb needs to be set back six feet, it would be less disruptive to traffic and future school operations if the street work on the west side of the street was completed in conjunction with the street improvements installed by the school district when it constructs the median and other improvements on the east side of the street. Therefore, City staff seeks authorization from the City Council to meet with school district staff and negotiate an agreement to expand the scope of street improvements that will be designed by their civil engineer and, V constructed by their contractor. The expanded scope of work, including design cost, will be4 002 T:\PWDEPT\COUNCIL\2002\021119g.wpd funded by the City. The traffic study prepared for the new school indicates a traffic signal is warranted at the Calle Tampico/Eisenhower Drive intersection. District staff has indicated in previous meetings that the school district is willing to pay for 25% of the new signal. Authorizing an expanded scope to the street improvement project proposed by the school district to set back the west curb at this intersection and coordinating the installation of a signal by the same contractor is an additional benefit of co -sponsoring the construction of street improvements in this segment of Eisenhower Drive. Estimated Cost For evaluation purposes, the estimated cost to the City for these two alternatives is as follows: 1) Offset Crown Cross Section Alternative - $440,000 2) Standard Crown Cross Section Alternative - $480,000 Both of these alternatives include: 75% of the signal cost, 100% of the landscaped median cost, 100% of the cost to reconstruct the bike path and landscaping in the west parkway as needed, 100% of the cost to reconstruct the existing pavement as needed to implement the alternative as proposed, the city's share of drainage improvements, and the associated share of all relevant soft costs. If City Council concurs, staff will fine tune the estimated cost with the school district and prepare a cooperative agreement which staff will bring to the City Council for approval. FINDINGS AND ALTERNATIVES: There is a need to expand the scope of street improvements to be installed by the Desert Sands Unified School District on Eisenhower Drive in the vicinity of the proposed school site. The expanded scope is necessary for three reasons: 1) to solve the drainage problem caused by the existing cross section of the street, 2) to avoid disrupting traffic on two separate occasions while street improvements are installed in the same immediate area, and 3) to coordinate the installation of the new signal at the Calle Tampico/Eisenhower Drive intersection with the street widening work. The alternatives available to the City Council include: Authorize City staff to negotiate a cooperative agreement with Desert Sands Unified School District that: a) implements the offset crown cross section, and b) funds up to $440,000 in additional street improvements not currently proposed by the school district; or T:\PWDEPT\COUNCIL\2002\021119g.wpd �uu u 3 2. Authorize City staff to negotiate a cooperative agreement with Desert Sands Unified School District that: a) implements the standard crown cross section, and b) funds up to $480,000 in additional street improvements not currently proposed by the school district; or 3. Do not authorize City staff to negotiate a cooperative agreement with Desert Sands Unified School District that funds any additional street improvements not currently proposed by the school district; or 4. Provide staff with alternative direction. Respectfully submitted, imothy R.-Jon s on Public Works Director/City Engineer Approved for submission by: 1.4 �"'x Thomas P. Genovese, City Manager Attachments: 1. Cross Section Alternatives TAPWDEPT\COUNCIL\2002\021119g.wpd !`; IN d '� 604 ATTACHMENT 1 8' 24' 12' 32' - CROWN OFFSET CROWN CROSS SECTION 32' 12' 32' STANDARD CROWN CROSS SECTION '06 G:\MYDATA\DCWIN\DESIGN\IKE-X Tity/ 4 aCP Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Consideration of Additional Information Provided By the La Quinta Arts Foundation RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: None for this action. At the June 20, 2002 City Council meeting, the City Council approved funding for the La Quinta Arts Foundation in the amount of $100,000 contingent upon receiving additional information. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 20, 2002, City Council meeting, the City Council approved funding for the La Quinta Arts Foundation (Foundation) in the amount of $100,000. However, the City Council requested additional information regarding the Foundation's financial reporting and upcoming events. At the November 5, 2002, City Council meeting, the City Council reviewed financial information submitted by the La Quinta Arts Foundation for consideration. After some discussion, the City Council requested additional information regarding the capital project the Foundation is undertaking on their facility on Washington Street, the delays in construction of the new facility, and the items that need to be completed in order for the approval of Phase I Improvements to be issued. Approval of Phase I Improvements would allow the Foundation to use the facility. S:\Community Services\CCReports\CC.225.La Quinta Arts Foundation Information 12-03-02.doc The Public Works and Community Development Departments have worked with the Arts Foundation to resolve conflicts between the constructed improvements and the requirements of the project's Specific Plan. Correspondence related to this issue is provided as Attachment 1. In September 2002 Public Works provided a list of outstanding construction issues (i.e. "punch list"). For the most part the engineering issues have now been addressed except for the certification of the "as built" plans by the engineer of record, Warner Engineering. It is staff's understanding that the Arts Foundation is in a dispute with Warner Engineering and is therefore unable to provide this certification. Community Development has concerns over conformance of the improvements with the Specific Plan for the site including missing fences, dead or missing landscaping and the lack of architectural berming required for the site. The most difficult situation to correct is the frontage improvements that were to include a meandering sidewalk with berms along the Washington Street frontage to mask the parking lot from the street. Because of deviations in the parking lot depth, adequate berming is difficult to achieve. The Arts Foundation submitted revised grading and landscape plans on November 14, 2002 for the project's street frontage for staff's review that may address this issue. In summary, there are generally three remaining issues: 1 . Washington Street parkway improvements, including berming and landscaping (plans under review); 2. On -site landscaping; and 3. Engineer's Certification Staff continues to work with the Arts Foundation seeking resolution to these matters. Should the information provided in this report adequately answer questions the City Council had in regards to the Foundation's capital project and the status of receiving approval of the Phase I Improvements, staff could be directed to release funds in accordance with the Contract Services Agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Accept the additional information as provided by the La Quinta Arts Foundation and authorize staff to release funds per the Contract Service Agreement; or 2. Do not accept the additional information as provided by the La Quinta Arts Foundation and do not authorize staff to release funds per the Contract Service Agreement; or 3. Provide staff with alternative direction. 4 SXommunity ServicesTCReportsTC.2251a Quinta Arts Foundation Information 12-03-02.doc Respectfully submitted, ie Horvitz,"CQkmunity Services Director Approved for submission by: 4 Thomas P. Genovese, City Manager Attachment: 1. Memorandum From Public Works Departments Regarding the LQAF Site S:\Community Services\CCReports\CC.225.La Quinta Arts Foundation Information 12-03-02.doc vO3 ATTACHMENT 1 T-iht 4 P Q" MEMORANDUM TO: Dodie Horvitz, Community Services Director FROM: Arn Jonasson, Public Works Director/City Engineer DATE: November 7, 2002 RE: La Quinta Arts Foundation Headquarter Site and Festival Grounds The required improvements for the subject site can be divided into three basic categories: 1) Site improvements that appear on the rough grading plans, sewer and water improvement plans, offsite street improvement plans, and the precise grading and paving plan. These improvements are typically referred to as the "civil" improvements, because these plans are prepared by civil engineers. JH Thompson was the contractor that constructed these improvements. These improvements are the g_qly improvements inspected by the Engineering Department. 2) Landscape improvements that appear on the landscaping plans for this project. The engineering department does not inspect onsite privately owned landscaping including landscaping that extends into the landscape setback. The Planning Department typically reviews this landscaping after its installed to confirm whether it meets the intent of the approved plans. 3) Miscellaneous site improvements required in the specific plan as conditioned but not appearing on any improvement plan. The only improvement that I am aware (there may be more) that fits into this category is the fence that is suppose to enclose the festival area. The Arts Foundation hired more than one contractor to install the various categories of improvements: JH Thompson installed the civil improvements, there was a landscape contractor that installed the landscaping, and presumably there was a fence contractor that installed part of the required fence. The fence contractor may have been a subcontractor to JH Thompson, the landscaping contractor, or may have been directly retained by the Foundation. On 10/18/02 John Freeland issued a letter accepting all of the civil work as complete, except for the offsite improvements. The offsite improvement that he was referring to is the landscaping in the setback and parkway area along Washington Street, which should be redesigned and installed as outlined in Stan Sawa's letterto the Foundation on 9/17/02. vU5 T.I D%Ainc ar crc FFIR PFERIL ETTERS\021107a.wod Dodie Horvitz November 7, 2002 Page 2 of 2 Although the civil improvements have been accepted, the record drawings for those improvements should be certified by the engineer of record as noted in Raoul Martinez's letter dated 9/25/02 We believe that some of the onsite landscaping is not finished, (eg. the berm and slope adjacent to Laguna de la Paz); however, the Planning Department should address this issue more thoroughly. Attachments: 1) John Freeland's 10/18/02 letter 2) Stan Sawa's 9/17/02 letter 3) Raoul Martinez's 9/25/02 letter. 4 vD06 T: \P W OEPT\STAFF\SPEER\LETTE R S\021107 a. wp d Shinvlg, Brighter Than P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 October 18, 2002 (760) 777-7000 FAX (760) 777-7101 J.H. "Jackson" Thompson, Jr. President J.H. Thompson & Sons, Inc. 79-607 Country Club Dr., Suite 2 Bermuda Dunes, CA 92201-1126 Re: J.H.T. Correspondence, dated October 14, 2002 La Quinta Arts Foundation, request for acceptance of onsite improvements Mr. Thompson: Pursuant to the above referenced request the City hereby agrees that work items (1 through 14) included on the attached project punch list dated September 17, 2002, are considered complete and acceptable. However, additional items off site must be completed in the future before final acceptance can be obtained for the entire project. Please do not hesitate to contact me immediately should you or your staff have any questions regarding this matter. M-F 8:OOAM - 5:OOPM (760) 777-7045. Sincerely, ri M. Freeland or Engineer JMF/jf d: Tim Jonasson, Public Works Director/City Engineer Steven D. Speer, Asst. City Engineer Raoul Martinez, Asst. Engineer II Susan Francis, L. Q. Arts Foundation Howard Compton, Tri-Lakes Consultants Permit #3548 file Ore 6074 LQAdsFdn1018Mwpd OFFICIAL PRELIMINARY PUNCHLIST CUP 2000-048 General Items: 1. The City shall be provided with updated original mylars for all improvements to reflect the "as built" condition. Each sheet of the drawings shall have the words "As -Built" or "As -Constructed" clearly marked on each sheet and be stamped and signed by the civil engineer certifying to the as -built conditions. (NOT COMPLETED, SEE LQAF LETTER DATED 10/11/02 FOR EXPLANATION). 2. All monumentation shall be performed and certified by a Registered Land Surveyor or Civil Engineer. A letter certifying the monumentation has been performed shall be provided to the City. 3. Centerline ties at all street intersections should be provided to the City. NOT APPLICABLE 4. The City shall be provided with letters from all applicable utility companies and public agencies, certifying that all underground improvements are in place, completed, and accepted. (IID - COMPLETED, CVWD - NO WRITTEN CONFIRMATION OF ACCEPTANCE) 5. All improvements shall be cleaned and access provided to all drainage improvements to verify condition, drainage, flow test, and functionality. 6. Certification letter from the Engineer/Surveyor shall be submitted stating payment for services has been received. (WARNER ENGINEERING, NOT PAID IN FULL. SEE LQAF LETTER DATED 10/11/02 FOR EXPLANATION). 7. Refer to attached sheet(s) for specific punch list items for on -site and off -site improvements. v08 T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000_048_2nd.wpd Page 2 of 4 OFFICIAL PRELIMINARY PUNCHLIST CUP 2000-048 THIS OFFICIAL PRELIMINARY PUNCHLIST IS LIMITED TO ALL ON -SITE IMPROVEMENTS ITEMS WHICH HAVE BEEN IDENTIFIED. ALL ITEMS LISTED BELOW SHALL BE ADDRESSED AND/OR COMPLETED PRIOR TO REQUEST FOR SECOND WALK THROUGH_ THIS OFFICIAL PRELIMINARY PUNCHLIST EXCLUDES ALL OFF -SITE IMPROVEMENTS WHICH WILL APPEAR ON A SEPARATE PUNCHLIST, TO BE DONE AT A LATER DATE. Specific Items 1. Install Stop and Right Turn Only signs at both entrances. COMPLETED 2. Paint Stop bar legend at both entrances. COMPLETED 3. Install blue reflective markers for fire hydrants. 3 locations. COMPLETED 4. Remove and replace 5 feet of ribbon gutter, west side of site. COMPLETED 5. Remove plastic from ribbon gutter on the access road, west side of site. COMPLETED 6. Patch channel, westside of site at 5 locations. COMPLETED 7. Remove and replace 5 feet of D-curb at end of street, west side of site. COMPLETED 8. Remove and replace 5 feet of curb & gutter on the access road, NM side of site. COMPLETED 9. Remove extra concrete in gutters, at various locations. COMPLETED 10. Patch chipped curbs at various locations. COMPLETED 11. Raise Storm Drain manhole at station 2+76, on road north end of site. COMPLETED 12. Raise valve can lids in parkway off of roundabout. 3 locations. COMPLETED 13. Paint (Yellow) valve can lids and 16 bollards. COMPLETED 14. Clean dirt and debris in gutters and remove trash at various locations of site. CONTINUING 15. Perimeter enhancement issues of Arts Foundation. (LQAF is in current discussions with City with this issue). 16. NORTH PARKING LOT • Replace dead or missing trees and/or shrubs • Repair erosion of slope at storm drain (main entrance) 17. SOUTH PARKING LOT • Replace dead or missing trees and/or shrubs Repair erosion of slope at storm drain (main entrance) �z • Repair slope at south/west corner from irrigation not properly adjusted T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000_048_2nd.wpd v09 Page 3 of 4 OFFICIAL PRELIMINARY PUNCHLIST CUP 2000-048 18. Remove blowsand from V-Gutter at rear of site, prohibiting water flow. 19. Artists Parking Lot • Blow sand extending into parking area along slope • Landscaping covered by blow sand along slope 20. Berm along Laguna De La Paz Perimeter Wall • Irrigation erosion at various locations • Replace missing or dead landscaping (trees and/or shrubs) • Replace or provide additional Palm Springs Gold in landscaped areas • Remove trash and debris from both sides of berm (rebar, plastic wrap, dead landscaping) 21. Remove construction material and equipment not in use by contractor. 22. Provide handicap ramp at valet drop-off area. CaIDAG requirement. 10 T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000_048_2nd.wpd Page 4 of 4 J.H. Thompson & Sons, Inc. General Engineering Contractors BERMUDA DUNES _ 79-607 COUNTRY CLUB DR., SUITE 2 BERMUDA DUNES, CA 92201-1126 TELEPHONE: (760) 345-6003 FAX: (760) 345-0525 Licerrse No. 734478,;. October 14, 2002 City of La Quinta 78495 Calle Tampico La Quinta, California 92253-1504 Attn: Steve Spears Re: La Quinta Arts Foundation Dear Steve, On Tuesday, October 8, 2002, we completed our work at the La Quinta Arts Foundation, based on the punch list for onsite work only. Your inspector, Howard Compton, accepted this work, which is for onsite work only. All work for Washington Street is on a separate offsite plan, which is under review to install a retaining wall and berms. We would appreciate a letter accepting our work at this time for onsite work only, so that, the bank can release fimds to us., Sincerely, J. H. Thompson and Sons, Inc. President cc-C 341 City afZaQwWa62&WWord ' i WEEKLY INSPECTION RED iRT PROJECTNAME 00d[)�j-Qy�'c p�a�Ci/71� yf c>l,Md.1' 07 PERMIT NO.%7 PLAN SET NO. INSPECTOR DATE JOURNAL OF NOTABLE ACTIVITY & ACTION 0 C2) C3� (4 Si i /?i f - .7Q 771 0711 177 f - 5 f6 a 71d stola lug r� e rQY yr t ye /? Oz 27T/S 777 Ore-e 1 S /ie7776✓e 27?c{ Yea 12e ife West gi c� e 7-;6-611:77-,,tt-P ass you WP T sad e 7710v e re p12C 'C' e f C� d 'i-( -ey gee-f S - Y'oac. J1 e 79 ✓ x ee n e i 77 v f�er i/ar G �� /0 ��c7r a i s e 7a y „� C- -0 / 7? '7��a n o l >� s fi� ti a�7 2 --1 7 9/ur C'277S 7? wo ircl e ,1177Coc(.s -7 / ow ?-I-7rr -/r ivcgS loc�a7or� NOTICE SUMMARY FOR THIS WEEK: (INDICATE ONLY DATE 8 TYPE OF NOTICE ISSUED IN THIS SECTION) C A ]!1 04/02 Page 1 of 2 612 October 11, 2002 Raoul Martinez, Assistant Engineer II City of La Quinta P. O. Box 1504 La Quinta, CA 92253 Dear Raoul, We have received your letter dated September 25, 2002 enclosing the Official Preliminary Punchlist for CUP 2000-048. La Quinta Arts Foundation is preparing to embark on the remedies for Washington Street and it will require a substantial monetary commitment from the Foundation to solve the situation to the City's expectation. Before we commit our very important and limited resources to the standard of aesthetic you desire, we would like your assurance that no other issues impede our obtaining the final unconditional certificate of occupancy for our project. To that end, I would like to address some issues on page 2 of 3 of the Preliminary Punchlist, under General Items. Regarding Item 1. "The City shall be provided with updated original mylars for all improvements to reflect the "as built" condition..."; and Item 6. "Certification letter from the Engineer/Surveyor shall be submitted stating payment for services has been received." As a result of our meetings, and at your suggestion, La Quinta Arts Foundation is examining the possibility of deficiencies in the engineering design of the project and has hired a forensic engineer to investigate possible irregularities. Obtaining "as built drawings" from Warner at this time is unlikely. Furthermore, Warner is not in a position to certify payment in full for their services as we have withheld payment of $27,874.16 of the total amount of $117,200+ already paid them for their work on the project, pending the outcome of the investigation. Therefore, we request the City defer Item 1. until final build out of the project, and Item 6. until resolution is achieved on the design investigation. We would hope that our potential disagreement and possible recourse of litigation over a relatively small portion of the overall fee paid to Warner to be the cause of a delay in obtaining our final permit. We request the City accept the explanation in this letter satisfactory to fulfill the requirement under Item 6, or remove Item 6 from the punchlist. Item 2. "All monumentation shall be performed and certified..." During the course of our construction no monument markers were disturbed by LQAF contractors. Matich Corporation, who performed the paving and widening of 4 13 POST OFFICE BOX 777 A LA QUINTA, CA 92253 760 564 1244 FAX 760 564 6884 v Washington Street removed the marker showing on our plans, on 48th and Washington. This item is not applicable and we request it be removed. Item 3. "Centerline ties at all street intersections should be provided to the City. There are no street intersections traversing the La Quinta Arts Foundation project area. Again, this item is not applicable and we request it be removed. Item 4. "The City shall be provided with letters from all applicable utility companies..." This will be accomplished with CVWD for water service, and sewer tie in; the on -site sewer is a private system. I1D has inspected and energized the meters, which we understand constitutes their acceptance of the system. We will endeavor to get letters from the foregoing indicating acceptance. That leaves Items 5 and 7, which to our knowledge have been accomplished to the satisfaction of the City inspector Howard. As we look forward to finalizing this project in a timely manner to allow our planning for the upcoming "season", may we request your speedy response? Sincerely, Christi Salamone Director of Operations Cc: Tim Jonasson, City of La Quinta, Public Works Director Jim Parrish, President, LQAF 314 Sol- • t• P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 September 25, 2002 =t4 Py Susan Francis La Quinta Arts Foundation P.O. Box 777 La Quinta, CA 92253 (760) 777-7000 FAX (760) 777-7101 Subject: Official Preliminary Punchlist - (1 s) Reference: Conditional Use Permit (CUP) 2000-048, La Quinta Arts Foundation Dear Mrs. Francis: Please find enclosed the Official Preliminary Punchlist. All items 1 through 14 on sheet 3 of the punch list must be complete before engineering staff will agendize this Conditional Use Permit for acceptance. The punchlist identifies all outstanding items that have not been completed, and other criteria which have not been addressed and/or completed. All outstanding punchlist items will be shown in bold for clarity on all future amendments to this punchlist. Please feel free to contact me at (760) 777-7047 if I can be of any further assistance. Sincerely, f4;0 Raoul Martinez Assistant Engineer II RM/rm cc: File CUP 2000-048, Project File V TA WDEMSTAFFNartinezUractsTunchlisdciters\CUP2000_048.wpd 49 DEPARTMENT OF PUBLIC WORKS OFFICIAL PRELIMINARY PUNCHLIST Conditional Use Permit (CUP) 2000-048 Developer: La Quinta Arts Foundation Date: September 17, 2002 This is the Official Preliminary Punchlist. It should be noted, however, it is preliminary in the sense that new items can be added as needed if city staff becomes aware of additional deficiencies after its issuance but before the City Council votes to accept the improvements. Having noted that exception, however, this punchlist does represent a complete review of the project by city engineering staff as of the date the punchlist was issued; it is good for sixty (60) days. If the deficiencies noted on this punchlist are not completed within 60-days city engineering staff will make a complete review of the project again. 2. The City Engineer's Office, and its administrative staff, are the City's representative in the field. Completion of improvements to the satisfaction of the City Engineer and its administrative staff does not mean the improvements are accepted; it means the City Engineer is willing to make a recommendation to the City Council that the improvements are satisfactorily completed. The City Council has the ultimate decision authority with respect to deciding whether the improvements are satisfactorily completed and worthy of acceptance. 3. Typically, new deficiency items are added to the punchlist because a member of the general public has pointed out a deficiency and city staff concurs that correcting the deficiency is a valid responsibility of the developer. Naturally, the City Engineer is not going to make a recommendation to the City Council stating the improvements are worthy of acceptance if there are members of the general public who have legitimate issues regarding the quality of City required improvements. Whenever new deficiency items are added to the Official Preliminary Punchlist, it is done so by amending the punchlist. 4. The City Council meets on the 1st and 3rd Tuesdays of each month, except for August and September each year when it typically goes dark the last meeting of August and the first meeting in September. All punchlist items must be complete in totality on the 2nd Thursday before a scheduled City Council meeting to be placed on the agenda, no exceptions. Please plan accordingly. T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000_048.wpd Page 1 of 3 OFFICIAL PRELIMINARY PUNCHLIST CUP 2000-048 1. The City shall be provided with updated original mylars for all improvements to reflect the "as built" condition. Each sheet of the drawings shall have the words "As -Built" or "As -Constructed" clearly marked on each sheet and be stamped and signed by the civil engineer certifying to the as -built conditions. 2. All monumentation shall be performed and certified by a Registered Land Surveyor or Civil Engineer. A letter certifying the monumentation has been performed shall be provided to the City. 3. Centerline ties at all street intersections should be provided to the City. 4. The City shall be provided with letters from all applicable utility companies and public agencies, certifying that all underground improvements are in place, completed, and accepted. 5. All improvements shall be cleaned and access provided to all drainage improvements to verify condition, drainage, flow test, and functionality. 6. Certification letter from the Engineer/Surveyor shall be submitted stating payment for services has been received. 7. Refer to attached sheet(s) for specific punch list items for on -site and off -site improvements. 1'7 T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000-048.wpd Page 2 of 3 OFFICIAL PRELIMINARY PUNCHLIST CUP 2000-048 THIS OFFICIAL PRELIMINARY PUNCHLIST IS LIMITED TO ALL ON -SITE IMPROVEMENTS ITEMS WHICH HAVE BEEN IDENTIFIED. ALL ITEMS LISTED BELOW SHALL BE ADDRESSED AND/OR COMPLETED PRIOR TO REQUEST FOR SECOND WALK THROUGH. THIS OFFICIAL PRELIMINARY PUNCHLIST EXCLUDES ALL OFF -SITE IMPROVEMENTS WHICH WILL APPEAR ON A SEPARATE PUNCHLIST, TO BE DONE AT A LATER DATE. 1. Install Stop and Right Turn Only signs at both entrances. 2. Paint Stop bar legend at both entrances. 3. Install blue reflective markers for fire hydrants. 3 locations. 4. Remove and replace 5 feet of ribbon gutter, west side of site. 5. Remove plastic from ribbon gutter on the access road, west side of site. 6. Patch channel, westside of site at 5 locations. 7. Remove and replace 5 feet of D-curb at end of street, west side of site. 8. Remove and replace 5 feet of curb & gutter on the access road, N/W side of site. 9. Remove extra concrete in gutters, at various locations. 10. Patch chipped curbs at various locations. 11. Raise Storm Drain manhole at station 2+76, on road north end of site. 12. Raise valve can lids in parkway off of roundabout. 3 locations 13. Paint (Yellow) valve can lids and 16 bollards. 14. Clean dirt and debris in gutters and remove trash at various locations of site. 1 � 1 T:\PWDEPT\STAFF\Martinez\Tracts\Punchlists\CUP2000-048.wpd Page 3 of 3 *fo V P.O. Box 1504 II� 78-495 CALLE T'AMPICO 5V;1 IngBrighterThanEver LA QUINTA, CALIFORNIA 92253 September 17, 2002 Ms. Christi Salamone La Quinta Arts Foundation P.O. Box 777 La Quinta, California 92253 SUBJECT: REQUIREMENTS FOR WASHINGTON STREET Dear Ms. Salamone: (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 LANDSCAPING CORRECTIONS ALONG Staff has reviewed the landscaping plans recently submitted for the Washington Street frontage of your festival grounds. Attached are Engineering Department comments pertaining to obtaining the required 3 to 4 feet of berming along the frontage. The Community Development Department believes that berming should be used as much possible to provide the screening required by the Specific Plan. As noted by the Engineering Department, a revised grading and/or improvement plan prepared by a civil engineer, in consultation with a landscape architect, is needed to show how the berming in conjunction with the other improvements, such as the meandering sidewalks, can be provided. Once the plan is prepared, specific areas that are not providing 3 to 4 feet of berming can be determined. In those areas, the Community Development Department is willing to consider some type of alternate screening provided it creates "3 to 4 feet of screening" as required in the Specific Plan. This can include some type of short decorative "guard rail" or wall and/or landscape planting. In summary, the first step is to have the revised grading and/or improvement plan prepared, showing what berming can be provided. Please submit this plan as soon as possible so that the improvements can be completed. From that plan, we will determine what additional construction and/or planting is needed. We anticipate plans to address the perimeter landscaping and grading adjacent to Laguna de la Paz will be submitted soon. Should you have any questions, please free to contact me at 777-7064 6"Wh p:\stan\ltr Iq arts corrections to landscaping.wpd Sincerely, STAN B. SAWA Principal Planner enclosure c: Mark Weiss, Assistant City Manager Tim Jonasson, Public Works Director Steve Speer, Assistant City Engineer 620 p:\stan\ltr Iq arts corrections to landscaping.wpd ENGINEERING DEPARTMENT COMMENTS - FROM STEVE SPEER Staff acknowledges there are some locations along the Washington Street frontage where it is impractical to acheive the 3 to 4 feet of berm/mounding height requirement due to physical limitations that cannot be avoided, such as the narrow planter area near the bus turnout, which is further complicated by the need for a concrete pad and adjoining sidewalk to be at street grade. However, there are other locations where the 3-4 foot berm/mounding requirement can be achieved if additional improvements and or revisions are made. The revisions and additional improvements are: 1) remove and replace sidewalk in selected locations, and 2) increase the proposed retaining wall height slightly at isolated locations as needed to retain some of the berm height that cannot be diminished because there is insufficient horizontal space to fully "daylight" the slope. Based on staff review of the plans, and existing conditions at the site, it is possible to greatly enhance the berming/mounding opportunity in the following locations by removing and replacing sidewalk: 1) the first 120 feet south of the main entrance, 2) the first 260 feet north of the main entrance, and 3) the first 120 feet south of the north entrance. By removing the sidewalk it is possible to place some of the berm/mounding height under the sidewalk and allow for the balance of the required height to be achieved in the remaining planter area. The sidewalk should meander around, or over (preferably around), the high spots. Any portion of the graded foreslope occurring in the street right of way (ie, the bermed/mounded planter area between the curb and sidewalk) shall not exceed a 4:1 ratio. If, however, the sidewalk meanders behind a berm or mound, the foreslope may exceed the 4:1 ratio, but should not exceed a 3:1 ratio. The backslope should not exceed a 3:1 ratio. In order to implement the proposed sidewalk revisions and install the new retaining wall, these improvements should be shown on a revised grading and/or improvement plan prepared by a civil engineer. The sidewalk is generally considered a "public" improvement, as such it needs to be shown on a plan set that includes other public improvements, or as a stand-alone plan set, rather than in a set of landscaping plans that are prepared for private property. The fact of the matter is, a meandering sidewalk that horizontally meanders around berming and mounding, and undulates vertically as it meanders, is an improvement that needs to be "engineered" because it requires more detail (grades and alignment) than what is traditionally involved for detailing sidewalk construction at other locations. It should be noted, however, that in order to acheive the desired berming and mounding effect, the civil engineer and landscape architect who are retained to prepare the needed construction plans and/or revisions must closely coordinate their separate plan sets with each other to avoid any disconnect that may occur where one professional is relying on the other professional to satisfy a portion of the design work they don't traditionally address. To that end, please refer to the enclosed sheet containing a suggested procedure for the civil engineer and the landscape architect to consider. The suggested procedure is intended to identify a method that helps eliminate the disconnect that frequently occurs in the design effort where meandering sidewalks, berms and mounds are combined for screening and aesthetic effect. -21 PASTAMEngineering Comments re LQAF landscaping.wpd 6 SUGGESTED COORDINATION PROCEDURE FOR CIVIL ENGINEERS AND LANDSCAPE ARCHITECTS PREPARING MEANDERING SIDEWALKS IN BERMED/MOUNDED PERIMETER AREAS. Step 1 - LA and CE independantly review the Design Guidelines and Considerations for Meandering Sidewalk" pamphlet published by LQ Engineering Department to acquaint themselves with the design process and key aspects to producing a meandering sidewalk that complies with the LQMC. Step 2 - CE prepares a plan view background sheet of the combined parkway and landscape setback area in digital format at 10 scale preferred (or 20 scale optionally). Step 3 - CE prepares tentative layout for meandering sidewalk and mounding/grading concept taking into account all existing and proposed utility vaults, backflow preventers, bus stops and shelters, etc that may impact the horizontal and vertical alignment of the meandering sidewalk. Step 4 - CE and LA met and confer regarding proposed sidewalk layout mounding/grading concept. Step 5 - LA reviews proposed sidewalk layout and mounding concept and provides comments to CE regarding desired revisions, if any, to enhance the aesthetic layout proposed by the CE. Step 6 - CE revises sidewalk/grading plan to incorporate the aesthetic enhancements proposed by LA and returns the revised plan to the LA for concurrence. LA issues concurrence letter if appropriate.. Note, the CE must submit the concurrence letter to the City when the sidewalk plan is submitted for plan checking. An alternative to the concurrence letter would be a signed concurrence statement on the plan itself similar to Attachment 1. Step 7 - CE submits meandering sidewalk/grading plan for City plan checking. Step 7A - LA finishes landscaping plan and secures the CE's concurrence letter or statement in a like manner as indicated in Step 6 prior to submiting the plan to the appropropriate reviewing authorities. CAWINDOWS\Temporary Internet Files\0LKDID2\Engrg Comments re LOAF.wpd 2 ATTACHMENT 1 I, civil engineers name , have reviewed the horizontal and vertical alignment of the meandering sidewalk and mounding concept shown in this plan set and concur that it conforms with the design concept shown on the approved street and sidewalk plans that I prepared for this area. Concurrence by: RCE xxxxx I, landscape architects name , have reviewed the horizontal and vertical alignment of the meandering sidewalk and mounding concept shown in this plan set and concur that it conforms with the design concept shown on the approved perimeter landscaping plans that I prepared for this area. Concurrence by: LA xxxxx C:\WINDOWS\Temporary Internet Files\OLKD 1 D2\Engrg Comments re LQAF.wpd 4 q F1 �y . • i ri23 T4tyl 4 s4�Q" COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Consideration of Participation in the La Quinta Arts Foundation's Plein Air Event RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: l0 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The City Council approved $7,500 for the Civic Center Art Purchase for Fiscal Year 2002-03 in Account #101-101-703-899. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 5, 2002 City Council meeting, the City Council received written correspondence from the La Quinta Arts Foundation requesting participation in the Civic Purchase Award Program as part of the Plein Air event as provided in Attachment 1. Staff was directed to bring this request back for City Council consideration along with a historical account of the City's participation in the La Quinta Arts Foundation annual Festival. The City of La Quinta has participated in the La Quinta Arts Foundation annual Arts Festival (Festival) since 1989 by purchasing at least one art piece to be displayed at City Hall or the La Quinta Senior Center. An inventory of pieces purchased at the La Quinta Arts Festival is provided as Attachment 2. As exhibited in Attachment 2, the City of La Quinta has purchased 42 pieces of art for a total of $75,693. Of the 42 pieces purchased, 31 are paintings and 11 of these art pieces are sculptures, baskets or vases. When the Art Purchase Committee meets to discuss the possible selection of an art piece from each Festival, consideration is given as S:\Community Services\CCReports\CC.226.LQAF Plein Air Event.doc. 4 t~ d� ) to the possible display location of the piece. The wall spaces that act as display areas at City Hall and the La Quinta Senior Center have been filled with past painting purchases. The Festival purchases since 1999 have consisted of sculptures, for the various areas at City Hall or the Senior Center that can accommodate sculptures. Should the City Council approve participation in the Civic Purchase Award Program as part of the Plein Air event, a proper location would need to be identified in City Hall or the Senior Center for display of the painting. An additional painting displayed in either location may require removal of existing paintings or a reorganization of art work to accommodate the new piece. Currently, in Account #101-101-703-899, there is a budgeted amount of $7,500 for Civic Art Purchases at the 2003 Festival. A portion of these funds could be earmarked for the Plein Air event should the City Council wish to participate in the program. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize participation in the Civic Purchase Award Program as part of the La Quinta Arts Foundation Plein Air event, using funds from Account #101-101- 703-899; or 2. Do not authorize participation in the La Quinta Arts Foundation Plein Air event; or 3. Provide staff with alternative direction. Res ctfully ubmitted, r Dodie Horvitz kmunity Services Director Approved for submission by: 6 Thomas P. Genovese, City Manager Attachments: 1. Request from the La Quinta Arts Foundation for Participation in the Plein Air Event (without attachments) 2. Artwork Inventory' + w S:\Community Services\CCReports\CC.226.LQAF Plein Air Event.doc. 002 ATTACHMENT 1 October 22, 2002 Dodie Horvitz Community Services Director City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Dodie, WRITTEN CORRESPONDENCE ITEM: 4 f'�'-'•+,Y' ems' ,d'� C.ai;. LA QUANTA FOUNDATION On behalf of La Quinta Arts Foundation, thank you for taking time to discuss the possibility of the City of La Quinta's participation in the Civic Purchase Award Program for the 5th Annual Desert Plein Air, A Celebration of Outdoor Painting, January 19-26, 2003. Plein Air is a style of painting popularized by the French Impressionists of the late 1800s, where artists paint on location capturing a particular moment in time. The artist's subjects are landscapes, urbanscapes and slice of life vignettes of people going about their daily outdoor activities. The 50 contemporary masters invited to Desert Plein Air are particularly inspired by their surroundings, images and light, which makes the entire Coachella Valley a painter's paradise. Spectators are encouraged to watch the artists in action, and there are a number of opportunities where artists can be encouraged to paint in La Quinta at your request or commission, such as the Trail Head Facility, St. Francis of Assisi Church, La Quinta Resort & Club, and the City Hall Campus. There are a few different approaches to facilitate your participation in the Civic Purchase Award Program. The Council may wish to choose a particular artist and commission a specific scene or view to be painted, or you may wish to host a group of artists by invitation to paint at a particular place, or you may simply wait to see what is produced from the weeklong paintings and make a selection afterward. A broad range of the artwork for sale at Desert Plein Air usually falls between $500 and $5,000. Pricing varies depending on size, detail and the artist's renown. We have examples of all the artist's work, and we would be most pleased to work with you to aid in your approach to the program. Desert Plein Air is one of La Quinta Arts Foundation's primary fundraising events. Artists donate 20% of their sales to LQAF's education outreach and scholarship programs that serve the entire Coachella Valley. I have enclosed an information sheet listing some of the programs that are funded with the proceeds of our events. �, n a ,4 4 POST OFFICE BOX 777 ♦ LA QUINTA, CA 92253 ♦ 760 564 1244 ♦ FAX 760 564 6884 We see The Civic Purchase Award Program as a win -win all around. The City of La Quinta has the opportunity to add beautiful artwork to their public art collection that creates historical record and the reproduced image might be used for posters and note cards; the artists receive the honor and recognition of the special award; and La Quinta Arts Foundation forms new partnerships to facilitate our mission of "Promoting and Cultivating the Arts Through Education." Please let me know what additional assistance or materials you require and when this proposal can be agendized so that I can be present, I may be reached at 564-1244, extension 106. Best always, Rommi O'Brien Director of Marketing La Quinta Arts Foundation 005 ATTACHMENT 2 CITY OF LA QUINTA Arts Foundation Purchases As of November i 1, 2002 Construction/ Estimated Artwork/Artist - Location Donation Date Historical Cost 1 Magnolia "V" Painting/Susan Fox - City Hall 1989 $850 2 Night Blooming Cereus" Painting/Susan Fox - City Hall 1989 650 3 Blue Iris" Painting/Susan Fox - City Hall 1989 1,000 4 Opening Up" Matboard/Toby Mercer - City Hall 1990 4000 5 Mario's Hotel" Photo Collage/Dennis Kohn - City Hall 1990 650 6 La Quinta View" Photo/Zeny Cieslikowski - City Hall 1990 153 7 Door and Lam p" Photo/Zeny Cieslikowski - City Hall 1990 153 8 Bouganvilla" Photo/Zeny Cieslikowski - City Hall 1990 153 9 Chumash Cave Mirage" Batik/Marilyn Salomon - City Hall 1991 852 10 Desert Canyon Wash" Painting/Mark Kerckhoff - City Hall 1991 2,982 11 Heavenly Council" Photo/James Danis - City Hall 1991 149 12 Doorway - Monterey CA" Photo/James Danis - City Hall 1991 149 13 Bird" Photo/James Danis - City Hall 1991 149 14 The Approach" Painting/Brian Keller - City Hall 1991 1,363 15 Eagle Mystic Flight" Metal Sculpture/John Matthew Richen - City Hall 1992 3.275 16 Calif. Quail w/ Desert Plants Painting/Bill Roach - City Hall 1992 427 17 Profile of Indian Woman" Painting/Mario Cepedes - City Hall 1992 776 18 Cut from the Same Stone" Baskets (2)/Dave Davis - City Hall 1992 1,665 19 Altered States" Vase & "Cirque" Vase/Cathra-Anne Barker - City Hall 1993 200 20 Beginning the Day" Painting/Mario Cepedes - City Hall 1993 2,800 21 Family Portrait" Serigraph/Leo Posillico - City Hall 1994 750 22 Dune Flowers" Painting/Lori Slater - City Hall 1994 650 23 Desert Watch" Painting/Joseph Salamon - City Hall 1994 700 24 Quiet La Quinta" Painting/Joseph Salamon - City Hall 1994 700 25 The Deco Lady" Vessel/Kurt McCracken - City Hall 1994 975 26 Attitudes of Displace" Print/Dan Cautrel I - City Hall 1995 124 27 Parable #12" Print/Dan Cautrel I -'City Hall 1995 124 28 Parable #2" Print/Dan Cautrel I - City Hall 1995 124 29 Agreement #2" Print/Dan Cautrel I - City Hall 1995 124 30 Chamisa in Bloom" Pastel Painting/Robert Rohm - City Hall 1995 400 31 Sedona Sunset" Pastel Painting/Robert Rohm -City Hall 1995 400 32 Wilderness Totem" Metal Sculpture/Steve Rieman - City Hall 1995 1,724 33 Cactus Flowers" Painting/Judith Moore -Knapp - City Hall 1996 3,276 34 Untitled" Painting/John Weidenhammer- City Hall 1997 3,000 35 -Garden of the Anazasi" Metal Sculpture/Dexter M ugford - City Hall 1998 970 36 Thunderbolt" Painting/Snake Jagger- City Hall 1998 754 37 Desert Escape" Painting/H. Andre Blanche - City Hall 1998 1.778 38 Lizards" Metal Sculpture/Steve L. Rieman - City Hall 1999 7,327 39 Rather Deco" Metal Sculpture/ Russell Jacques - City Hall 2000 10,775 40 Community United" Metal Sculpture/Gudman-Slaughter Studios - City Hall 2001 8,063 41 Stone to Stone/Sculpture/ Ann La Rose -City Hall 2002 8,405 42 Our Familly Six/Sculpture/Terry Ferguson/ -City Hall 2002 2,155 $75,694 cob TWif 4 4Qkr«rw COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE• Consideration of the Final La Quinta Library Schematic Design RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On September 17th, 2002, the M.W. Steele Group presented two design concepts to the City Council. Both concepts were similar in plan configuration. Concept "A" was designated the "Tower Concept;" Concept "B" was designated the "Atrium Concept." At its meeting on the 17th, the City Council authorized the architect to proceed with Concept "A" as the preferred design direction. The Council also directed that the central tower in Concept "A" be reconfigured as an octagon, in plan, in order to complement a similar architectural element at City Hall. Attachment 1 provides north, south, east and west elevations of the building with the octagonal tower element. As a result of these discussions, the architects have made further adjustments to the building design. The octagonal tower element has been placed at the center of the plan, at the intersection of the two circulation axes that spatially and visually connect to the library entries and to the park beyond. In this new location, the architect believes the tower functions as a true "rotunda" and main lobby for the library. In the eventual 20,000 sf library, openings through each side of the octagon will become portals through which all library functions are accessed. The S:\Community Services\CCReports\CC.227.Fina1 Library Design..doc 4 I Circulation Desk is at the center, as the focal point for patron services and information. Attachment 2 provides a site plan with the library in relationship to the Civic Center Campus. In accordance with advice offered by the County Library administrators, we have located the Children's Library at the southwest corner of the library, or immediately to your right as you enter the library from the parking area, with its own entry "portal" from the tower rotunda. This will separate, acoustically and physically, the children's activities from the adult reading areas, especially in Phase Two. In Phase Two all of the adult collections and reading areas are shifted to the north side of the central "shaded outdoor reading patio," leaving only the periodicals and audio- visual collections on the "children's side." Circulation Services stays and grows in the same location in both phases, and the Public Meeting Room occupies expansion space to the north of Circulation Services in Phase Two. This affords a separate small entry courtyard to access the meeting spaces when the balance of the library is not open. Primary adult reading areas are stretched along the building perimeter, facing the park and the outdoor shaded patio. The sloped roof over the main portion of the library has been extended, in the form of a trellis, to shade the east wall glazing as it faces the park. The basic configuration of the building has also been simplified, with the objective of gaining more efficiency in the layout of collections and seating areas. The architect envisions the building as being composed of three basic "pieces" in plan: the main rectangle of the library, which is a simple sloped -roof structure, interrupted only by the outdoor shaded patio; the circulation services and meeting room element; and the central tower space, which, along with the diagonal entry gallery, connects the other two building elements together. The goal is to have the main library block structured in wood, with exposed large wood trusses and an exposed wood roof deck on the interior. The tower space, likewise, will receive some special treatment; and every effort will be made to reduce the quantity of gypsum wallboard and similar materials in these public spaces since these materials are subject to rapid deterioration. On the other hand, the Circulation Services block can be designed in a more straightforward way; ways to incorporate enhanced materials and finishes by keeping the overall form of the building (and its structure) fairly direct are being researched. Attachment 3 provides floor plans for both Phase I and Phase II. Once City Council approves the final schematic design concept for the La Quinta Library, the design development process will begin. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 002 SACommunity Services\CCReports\CC.227.Fina1 Library Design -doe 1 . Approve the final La Quinta Library Schematic Design; or 2. Do not approve the final La Quinta Library Schematic Design; or 3. Provide staff with alternative direction. Respectfully submitted, O111 %W �& ,A � Attachments: 1. 2. 3. ity Services Director Approved for submission by: Thomas P. Genovese, City Manager La Quinta Library Elevations Site Plan Floor Plans Gj03 SXommunity Services\CCReports\CC.227.Fina1 Library Design..doc 0 z Z O w ...a U .... H z f G CJ 4 G,L� q .... p� 4,;.� �--Af M-m 0 m �w U 4� w 4 wr p O u;Q UN Ui c7 0� wo ¢ G i- G¢ Nw UN 60 UC a cAw� (=jm r=i¢ U04 Z O G r O W Q p0C7 W G? o G Z LL V O X r FL GS> ? O i�wo Z¢ U GZi 7II � 11 , LL i I i I W 0 Z z ¢ ro z W Y C7 Q G C U 4 10 z OzU C >¢ OCc 5 G 7 y Y W Y Y o U O< U O c 0 ¢�G¢ LL¢ Ov: �N w V til Z©G UN vO 2p < .; z 0 i !tom LLw ,1 E F r 1-� %/ Tity/ 4 4 Qul«1w COUNCILIRDA MEETING DATE: November 19, 2002 ITEM TITLE: Consideration of Water Feature Amenity for the Avenida La Fonda Street Enhancements, Project No. 2002-05 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: /A-1 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve two artistic water features for installation at the east and west entries of Avenida La Fonda. FISCAL IMPLICATIONS: None at this time. The project is included within the Fiscal Year 2002/2003 City of La Quinta Capital Improvement Program (CIP). The following represents the approved project budget: Expense Category City Administration Engineering Construction Inspection/Testing/Survey TOTAL: BACKGROUND AND OVERVIEW: Budget Amount $37,619.00 $75,238.00 $610,516.00 $56,428.00 $779,801 .00 The City Council approved the Fiscal Year 2002/2003 CIP on July 16, 2002. This year's CIP includes the installation of the La Fonda Street Enhancements, Project 2002-05. A prototypical theme has been established for the Village Commercial District. The prototypical theme was used to construct the street amenities on Calle Estado. The City recently installed the prototypical street improvements on Avenida La Fonda, which included underground electrical conduit for 19 future light poles. T:\PWDEPT\COUNCIL\2002\021119e.wpd On September 17, 2002, the City Council approved a professional services agreement (PSA) with RGA Landscape Architects to prepare the Plans, Specifications and Engineer's Estimate (PS&E) for installing the Avenida La Fonda Street Enhancements, Project No. 2002-05. The scope of the Consultant's work effort requires the use of the prototypical street design concepts to prepare the hardscape, landscape, irrigation, and electrical plans necessary to construct the Avenida La Fonda Street Enhancements. The improvements include landscaping within the median island and parkways, 19 new light standards, decorative pavers on walkways, and artistic water features at both entries to the street. During the project development process for Calle Estado, the City Council considered six potential water feature alternatives, which would serve as an entry statement to the enhanced street. The two selected water features (Attachments 1 and 2) were constructed on Calle Estado. The two constructed fountains are similar to Plaza Fountain Alternative Nos. 2 and 4. However, there are subtle variations from the installed fountains. The City Council is asked to consider the remaining four water feature alternatives for use on Avenida La Fonda. Plaza Fountain Alternative No. 1 can be found at Attachment 3. Plaza Fountain Alternative No. 2 can be found at Attachment 4. Plaza Fountain Alternative No. 3 can be found at Attachment 5. Plaza Fountain Alternative No. 4 can be found at Attachment 6. As illustrated in the artists rendering, each of the four fountain alternatives keep with the prototypical streetscape theme. All four alternatives utilize a water feature, surrounded by native plant materials as the street entry focal point. The installation cost for each alternative ranges between $17,000 and $20,000. The City Council may also choose to mix and match features within each alternative to derive a preferred hybrid or direct staff to develop a different set of alternatives. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve two artistic water features for installation at the east and west entries of Avenida La Fonda; or 2. Do not approve any of the water feature alternatives presented and direct staff to develop additional alternatives for the City Council's consideration; or T APW D EPT\CO U NC Il\2002\021 1 19e. wpd 3. Provide staff with alternative direction. Respectfully submitted, "�� A LAd-�- Timothy R. nass , P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Calle Estado West Fountain 2. Calle Estado East Fountain 3. Plaza Fountain Alternative No. 1 4. Plaza Fountain Alternative No. 2 5. Plaza Fountain Alternative No. 3 6. Plaza Fountain Alternative No. 4 TAPW DEPT\COUNCIL\2002\021 1 19e. wpd ATTACHMENT 1 I 605 ATTACHMENT 2 T ATTACHMENT 3 �It , o i� m b M a z 0 U W co Z co Q L N T z D 0 W Q a N U) o a. Z vu ATTACHMENT 4 ool< bL Z IL co LL LU -j N L) CD < 0 I- —J OL. -., - L 9 ATTACHMENT 5 d WIWA C c O N z M z O LL W U CO 0 � o a. z ATTACHMENT 6 IF { t L N �® M IV L- W �A Q J Q • N CD Q o 4 7,7 F , Z \ i 11 REPORT/INFORMATIONAL ITEM: A5- INVESTMENT ADVISORY BOARD Meeting October 9, 2002 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Lewis, Olander, Osborne and Chairman Mahfoud ABSENT: Board Members Felice and Mortenson OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENTS - None III CONFIRMATION OF AGENDA - (This is the time set aside for public comment on any matter not scheduled on the agenda.) IV CONSENT CALENDAR Approval of Minutes of Meeting on September 18, 2002 for the Investment Advisory Board. MOTION - It was moved by Board Members Moulin/Lewis to approve the Minutes of September 18, 2002. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for September 2002 In response to Chairman Mahfoud, Mr. Falconer informed the Board that Money Market Funds with the City's Trustee, decreased due to the debt service payments, with principal and interest on most of the City's debt issuance due as of August 31 St Investment Advisory Board Minutes October 9, 2002 In response to Chairman Mahfoud, Mr. Falconer informed the Board that staff would look into the current money market yield and the current yield is less than '/2 of 1 %. Mr. Falconer will report back to the Board with other sweep account options. MOTION — It was moved by Board Members Lewis/Osborne to review, receive and file the Treasurer's Report for August 2002. Motion carried unanimously. VI CORRESONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - September 2002 Mr. Falconer informed the Board that there was not too much investment activity, but there were going to be some items due in the month of October and for the first six months of the business cycle staff is working off the cash balances. Staff is currently keeping a little extra on hand for emergencies and using this money for account payable. Discussion ensued regarding the current Commercial Paper and the quality that is currently available. In response to Board Member Moulin, Mr. Falconer stated to the Board that on page 11 of the month end cash report, as a general rule monthly expenditures are about 8%, which are used for salaries and other City expenditures. The actual cash numbers, referring to Transient Occupancy Tax where the actual is a negative, which was probably a reversal of an accrual. Board Member Moulin asked Mr. Falconer if the budget was based on an accrual basis and Mr. Falconer stated that it was. Noted and Filed VII BOARD MEMBER ITEMS Other Handout At the request of Board Member Osborne who was not in attendance at the September meeting, Chairman Mahfoud and Board Member Olander summarized the LAIF Conference. Staff will forward the handouts to Board Member Osborne, from the September 18`' meeting. Mr. Falconer stated to the Board his only concern with LAIF, was the purchasing of unfamiliar portfolio names relating to mortgage backed investments. 2 Investment Advisory Board Minutes October 9, 2002 In response to Board Member Osborne, Mr. Falconer informed the Board that Governor Davis signed the legislation that Senator Battin introduced in reference to LAIF Funds not being subject to the State, that they are separate funds. Board Member Moulin advised the Board that in the previous month's Board discussions, Fannie Mae had announced a duration gap which caused quite a bit of publicity and activity in Washington; Freddie Mac was quick to announce they did not have a duration gap. Board Member Moulin advised the Board that this issue has been resolved. Board Member Moulin also advised the Board that the Congressional Committee that has oversight of this agency has increased their scrutiny, at congressional request. Recently the Fannie Mae stock has tumbled. Board Member Moulin asked when the Board would be meeting to review the audit? Mr. Falconer stated that the Board normally meets around December or January to go over the audit. Staff has reviewed the draft and it has been sent back to the auditors and the numbers will be finalized. Mr. Falconer will do the Management Discussion and Analysis and transmittal letter. Mr. Falconer advised the Board that he would like to bring the audit before the City Council on the 19" of November and then schedule the Investment Advisory Board to meet with the auditors either in December or January. Mr. Falconer stated to the Board that in addition to his previous remarks about LAIF, LAIF does not invest in callable GSE's, and only buys bullets and discount notes. Board Member Olander advised the Board of the informative handout that the City mailed out to the residents of the La Quinta. VII ADJOURNMENT MOTION - It was moved by Chairman Mahfoud/Board Member Moulin to adjourn the meeting at 6:00 p.m. Motion carried unanimously. Sub tted b , Vianka Orrantia ' Secretary 3 REPORT/INFORMATIONAL ITEM: /�a CULTURAL ARTS COMMISSION MINUTES October 10, 2002 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Brodsky led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Sheldon Brodsky Commissioner Tom McGraw MEMBERS ABSENT: Commissioner Dan Baxley (Resignation dated: October 7, 2002) STAFF PRESENT: Dodie Horvitz, Community Services Director JoAnne Barnes, Community Services Secretary II. PUBLIC COMMENT - None. III. CONFIRMATION OF AGENDA - Confirmed. IV. CONSENT CALENDAR A. Financial Report for September. B. Approval of Minutes September 12, 2002. C. Monthly Department Report for August, 2002. It was moved by Commissioners Reynolds/McGraw to approve the Consent Calendar. Unanimous. V. BUSINESS ITEMS Community Services Director Horvitz advised the Commissioners that she is in receipt of a letter of resignation from Commissioner Dan Baxley. Commissioner Brodsky asked the protocol for filling the vacant seat. Director Horvitz advised of three options: City Council could appoint someone to fill the chair, they could call for applications or the seat could remain vacant until June. Cultural Arts Commission Meeting Minutes October 10, 2002 Paae 2. A. Artist Partnership Day Chairperson Loudon gave a brief summary of the arrangements thus far for the event. The theme of the event for this year, "IF I CAN DO IT, YOU CAN DO IT." Participating artists are: Joyce Spizer, Mark Stephenson, Clonard Thomas, John Weidenhamer, Michael Escher and John Kennedy. Each artist will present a 15 minute verbal introduction and demonstration of their work. The event will take place in the school theater on October 23rd at the High School and October 241h at the Middle School auditorium. After the artist's presentations the Community Services Commissioners will host them for lunch. B. Civic Center Campus Event Planning Commissioner Brodsky gave a summary of his research toward possible entertainment for the event. His suggestion to the Commission after investigating the kind of entertainment that would be most appreciated at the outdoor venue was a strolling Mariachi Band. Specifically Mariachi Las Adelitas, an all female ensemble of 12 members. After a discussion of the short time constraints remaining before the event takes place Staff was asked to make additional calls regarding entertainment and availability. Staff will report the results to the Commission members via memo form. The event will include; Dedication of the Campus, Veteran's, Artist's and Sports Figures Acknowledgement areas and the annual Tree Lighting Ceremony. Specific timing of each segment is still to be determined. Staff advised the Commissioners that the forty member Marine Corps Band has been contacted regarding their participation. C. Cultural Arts Commission Spring Event A brief discussion of the Spring event resulted in the consideration of using local talent exclusively and combining the Annual Picnic with the Cultural Arts Spring Event. A motion was made by Commissioners McGraw/Reynolds to combine the two events. Unanimous. D. De Martino Art Piece Modification Agreement Unfortunately Mr. De Martino was unable to be present at the meeting. After a discussion of the length of time that has elapsed, staff was asked to compose a correspondence requesting that Mr. De Martino please finish the art piece. E. Bruce Thomas Art Work Placement of the art piece was discussed. Among the locations: the village area, the roundabout at Jefferson and 52th, the lake in the campus area. Commissioner McGraw requested that he view the art piece before he offers his suggestion as to it's best location. Elaine Reynolds would like to accommodate the artist's wish that the art piece be placed in water setting. It was agreed to obtain Mr. Thomas' input by inviting him to SACommunity Services\CAComm\CACMIN.10.10.02.doc Cultural Arts Commission Meeting Minutes October 10, 2002 Paae 3. the next meeting. Staff will do so and place on the agenda for the meeting of November 14. VI. CORRESPONDENCE AND WRITTEN MATERIALS A. Point Happy Dedication Director Horvitz gave a verbal update. Invitations have been mailed, the sculpture is complete and in place and the plaque has been ordered. The event will take place on Tuesday, October 29 at 5:00 P.M. VIII. COMMISSIONER ITEMS Commissioner Loudon asked staff to re -fax John Kennedy's nomination to the Coachella Valley Arts Alliance. IX. ADJOURNMENT It was moved by Commissioners McGraw/Reynolds to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:15 PM. NEXT MEETING INFORMATION 14 November 2002 7:00 PM La Quinta Civic Center Study Session Room Agenda items for next meeting: • Bruce Thomas art work • Civic Center Campus Dedication • Spring Event itted Dodie Horvitz Community Services Director 603 SACommunity Services\CAComm\CACMIN.10.10.02.doc DEPARTMENT REPORT: 3-A NOVEMBER 19 DECEMBER 3 DECEMBER 7 DECEMBER 11 DECEMBER 14 DECEMBER 17 JANUARY 7 JANUARY 21 FEBRUARY 4 FEBRUARY 18 MARCH 4 MARCH 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CIVIC CENTER CAMPUS DEDICATION AND ANNUAL TREE —LIGHTING CEREMONY HOLIDAY OPEN HOUSE EMPLOYEE RECOGNITION DINNER CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING November 2002 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 October December S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 45 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 31 11 29 30 31 3 4 5 6 7 8 9 2:00 PM City 10:00 AM ALRC 12:00 PM Mayors Council Meeting Lunch Election Day 10 11 12 13 14 15 16 6:00 PM League 7:00 PM C.V. 9:00 AM RCTC- 7:00 PM Cultural of Cities-Riv.Div. Mosquito Abate. Pena Arts Commission IL -Perkins 7:00 PM Planning 5:30 PM Invest - ment Advisory Commission Board Veteran's Day (City Hall CLOSED) 17 18 19 20 21 22 23 12:00 PM CVAG 9:00 AM CVB- 10:00 AM CVAG 3:00 PM Historic Transp. Cmte- Henderson Public Safety- Preservation Perkins 2:00 PM City Perkins Commission 7:00 PM Commu- Council Meeting 12:00 PM CVAG nity Services HCRC-Adolph Commission 5:30 PM Invest- ment Advisory Board 24 25 26 27 28 29 30 7:00 PM Planning Commission 4:00 PM DRRA Airp-Henderson Thanksgiving Thanksgiving Day (City Hall Holiday (City Hall Closed) CLOSED) Printed by Calendar Creator Plus on 11/14/2002 December 2002 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 3 4 5 6 7 1 6:00 PM CVAG 2:00 PM City 10:00 AM ALRC 3:00 PM - 7:00 PM Civic Center Exec. Cmte.- Council Meeting Campus Pena Dedication 8 9 10 11 12 13 14 10:00 AM Public 7:00 PM C.V. 9:00 AM RCTC- 12:00 PM Energy/ Aw Safety -Perkins Mosquito Abate. Pena Envi-Sniff 12:00 PM Transp. -Perkins „ 7:00 PM Cultural 6:00 PM Employ- -Perkins 7:00 PM Planning �ll� Arts Commission ee Recognition 6:00 PM League Commission ll Dinner of Cities-Riv.Div. 7:00 PM Commu- 11 :30 AM - 3:30 nity Services PM Holiday Open Commission House 5:30 PM Invest- ment Advisory Board 15 16 17 18 19 20 21 9:00 AM CVB- 5:30 PM Invest- 3:00 PM Historic Henderson ment Advisory Preservation 2:00 PM City Board Commission Council Meeting 22 23 24 25 26 27 28 F1 AWRIL V 47 9:00 AM LAFCO- Henderson 1 st Day of Christmas Eve Christmas Day Winter (CITY HALL (CITY HALL OPEN) CLOSED) 29 30 31 6:00 PM CVAG- Exec Com-Pena 14 November 02 January 03 S M T W T F S S M T T F S _W 1 2 1 2 3 4 New Years Eve 3 4 5 6 7 8 9 5 6 7 8 9 10 11 (CITY HALL 10 11 12 13 14 15 16 12 13 14 15 16 17 18 OPEN) 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 Printed by Calendar Creator Plus on 11/14/2002 "�" { January 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday __ ___FFr_id_ay Saturday 1 2 3 4 December 02 February 03 S M T W T F S S M T W T F S 12:00 PM Mayors Lunch 12 _3 4 567 1 8 9 10 11 12 13 14 2 3 4 5 6 7 8 New Years Day 15 16 17 18 19 20 21 9 10 11 12 13 14 15 (City Hall CLOSED) 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 11 5 6 7 8 9 10 11 2:00 PM City 9:00 AM RCTC- 12:00 PM Energy/ Council Meeting Pena Envi-Sniff 5:30 PM Invest- 7:00 PM Cultural ment Advisory Arts Commission Board 12 13 14 15 16 17 18 10:00 AM Public 7:00 PM C.V. 5:30 PM Invest- 3:00 PM Historic Safety -Perkins Mosquito Abate. ment Advisory Preservation 12:00 PM Transp. -Perkins Board Commission -Perkins 7:00 PM Planning 6:00 PM League Commission of Cities-Riv.Div. 7:00 PM Commu- nity Services Commission 19 20 21 22 23 24 25 9:00 AM CVB- 12:00 PM CVAG 9:00 AM LAFCO- Henderson Human/Comm- Henderson 2:00 PM City Adolph Council Meeting 4:00 PM DRRA Martin Luther Airp-Henderson King's Birthday (CITY HALL CLOSED) 26 27 28 29 30 31 6:00 PM CVAG- 7:00 PM Planning Exec Com-Pena Commission Printed by Calendar Creator Plus on 1 ]/]4/2002 DEPART-N E�JT_ REP_Off: Al `&t,/ 4:W Q" TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety —7— 4 - DATE: November 19, 2002 RE: Monthly Department Report - October 2002 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of October. The reports depict the following highlights: • Year to date building permit valuation is $148,086,942.15 which represents an issuance of 2,688 building permits through October; • 2,097 animal control cases have been handled through October; • 2,923 code compliance cases have been initiated through October; • 19 new licenses were issued to La Quinta based businesses in October; • $1,600.00 - garage sale permit income in October; • $1,216.00 - Senior Center income in October: New Life Community Church $ 440.00 Center of Spirit Inter. Fellowship 220.00 Espinoza Birthday Party 556.00 co o O o 0 0 0 0 0 0 0 0 rn o o co o 0 0 0 0 0 0 0 o O o 0 o M o o c) o W o 0 it 0 0 0 0 0 0 0 0 0 0 0 0 o co ri I() N 69 V 64 64 69 69 69 64 64 69 64 69 Ln O 64 O Q i ao (h 69 (D !, d O � L N 69 n � , I U (0 O O O O O O O O O o (0 O O 00 v m co O 'I7 o O O O O O o O O O r- O O 00 a = 00 O N O 0 O O 0 O O o O O of O O O O Or0 69 co 64 69 69 69 69 69 69 69 69 69 V 69 69 0)0) Z 64 am Z O V N et e� 69 bg a' Q LO O O (fl I- O O LO CO O W (fl N (fl O 0) �- O O N LO 00 r V O r co N (0 O O I- LO lf) O a0 ('7 C() O O_ N O CO In N cc) 0 N N 69 lC) V 'V L n O N IT In 0 m CO m 00 N Ln o N O '7 CO L O (0 1(9, O N - (fl O O (0 N U- I� m (O Lf) LO lO O O a) O '., 07 Cl) M N 69 69 64 69 LO N N 64 69 O N 69 N W N eT 64 69 M W 64 69 -.... 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} J Cl) O O N O h 00 N N (n (h O 00 co ('7 N (O co (V }' O W Z J Z I- u W W Z LL, (a) J w 0 O O_ O O N W 2 ((00 ON,) r r- O O N Q N fn F- > > ❑ M N Z O H _ ❑ U) O 0' Q Q W Of W ❑ I- 0— W J J Q z O J J Q Z O W U OfQ — J J Q J �a 0_ Q - U — Q Q O Z — Q f- Q 1 LL z Q< LL z z O W Q m 5�21 W J ❑ ❑ J a CD �� U U O U U H m a o O in w a U) U ofIKOa FJ 4— i 00,9 ANIMAL CONTROL REPORT FOR: Oct 2002 Steve Alexander, Jackie Misuraca and Moises Rodarte ANIMAL PICKUPS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 02 DATE 01 HANDLED DATE 02 DATE 01 Dous Alive 31 292 355 Bite Reports 2 37 26 Dead 10 58 53 Animal Trap OTI 2 14 32 Set Ups 10 57 68 Cats Alive 23 190 178 Cruelty to Dead 8 67 56 Animals 3 6 9 OTI 0 8 3 Other Animals Alive 5 102 93 Vicious Animal Dead 2 66 72 Restraining 0 2 1 TOTAL ANIMALS Alive 59 584 626 Dead 20 191 181 OTI 2 22 35 TOTAL ANIMALS REMOVED 81 797 842 VIOLATIONS: Dogs at Large Noise Disturbance Defecation removal License Violation Other Monthly Total YEAR TO DATE No Owner 30 0 0 0 0 30 Warnings 2 0 0 0 0 2 Special Hour Patrols 1 Zoning Violations 0 Lost & Found 36 Animal Rescue 1 Outside Agency 1 City Reclaims 13 Other 12 TOTALS 79 Citations 12 1 4 19 0 36 172 13 329 38 85 6 14 346 309 16 9 3 0 105 99 170 132 786 752 TOTAL MONTHLY INCIDENTS HANDLED: OCT 02- 228 / OCT 01- 209 YEAR TO DATE INCIDENTS HANDLED: OCT 02 - 2,097 / OCT 01 -2,412 003 CODE COMPLIANCE REPORT FOR: Oct, 2002 Oct 02 YEAR TO DATE 02 YEAR TO DATE 01 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements Started Animal Control 252 7 2 Started 2 TOTAL STARTED 344 TOTAL COMPLETED 256 Case Follow-U ss 453 Home Occunation Inspections 16 Business License Inspections 0 Garage sale permits Issued 160 1,899 160 819 34 11 2,923 2,426 1,071 118 1,039 8 2,236 2,021 3,559 3,228 101 81 0 13 1,298 1,290 004 N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N rOpr't0m00rON00 0t-00NrN y) N N O N N r O 0 o M O N N r (D M U) w U w � W W J W w M U W w J W w Z U w w o w fr w W m Z W J= J ¢ U Z_ wavwjwv��0w Uinw 0z (n Z Q O � U Z¢ D f- Z w 0 (n w U O¢ r Z H Z O W ~~ Z W U M W Z W W t�-(LW W �a00H W OOOZ-00<2Ur ww ¢ W cnzmw0 d U m H¢ Z m w w> J =1- w flW ��_Z HJ(n W mUO (OM h 0M(O�M'IT NN0O(O t h m N f� l!7 M O LO LO tl- O 00 N (O I- 00 Cn m 0 00 N O It M 00 r Co O r- M (O 0 N r N V O M 00 'T T r r cp (o op 1� 0 -t� - V m t` V � O� N 0 0 t (o (O (O O N t` (O (O h co (O O) I- O U ( In �t 00 N LO aa ((` to N N (n M U) N N M M O O O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 1 (D 0 (o O O co (o (o (o (o co co (o (D (o (o (o (O (o B a rL M M N) M M M 0 M M M M M M M N) M M M LO M N (n In C\l (n (n In In (C) N (n N (n (n (!j N N N Ui I N N N N N N N N N N N N N N N N N N N 0) 0) 0) 0) 0 m m 0) 0 0 m m 0) 0) 0)O 0) 0)O d r+ (0 a+ N d i¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢ �UUUUUUUUUUUUUUUUUUU ¢¢¢a¢¢¢¢¢¢¢¢¢¢¢¢¢¢¢ zZZZZZZZZZZZZZZZZZZ �ddddddddQddddQdddQdddd �I w J J J J J J J J J J a J J w J 0 N N w � W W w W Q 0 0 Z 0(n W Q o �ZH 2ow°U) wo(~n oow (ngU W LL¢ o r Q a 0 Iw- W¢ Q Y Z0 H OmgUo}S>QF-oMo>M}OO > > > > > ¢ ¢ ¢ > Q > W U O W U (p 0 0 O v V 0 0 0 O"t 0 0¢ N In 0 M O (n N O O r- to ItLn M O �t O It O It N I N (o �t N o r (o O It 0 0 0 et 0 O N U Z w U _UU� W= > 0 U W _J w J O Y W z W U of J �(n(n= �F-�>(n HJJ ns �, w �fZJU¢(n wwo� ¢~ �Q Ow >> >-ceO dE' N_ 0.20 U` QJ=a¢o MZ W ZW Z<W WOO -r viN EZW(nZO-¢�I--¢ZOW W Z��OZ O c 0 C W Q w � Z H 2 Y U J N 0 Cy W 0 u. m O WZ 5 =_j (rU.¢�0 W ZQF- W % UOWU' U m 0 �IU -j z Q o Q w W W~ p U 0 w of (Jn Q M¢¢¢ U U o o o w J J m R z z a IL �: 0 0 M O o O tt M M h M M O M M 0 m (M N 00 CO 00 (A r- 00 W� 0 (o O w N O Ca O O O O O O O O O O O O O O O *�t O (COO O O 005 DEPARTMENT REPORT: 5 C� OF 1 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: NOVEMBER 19, 2002 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF OCTOBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of October. P:AMonthly Report Folder\Monthly Department Report.wpd I COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT OCTOBER, 2002 PROJECT DESCRIPTION CUP'S 0 submitted Development Agreements 0 submitted Environmental Assessments 0 submitted Fugitive Dust Control 0 submitted General Plan Amendment 0 submitted Lot Line Adjustments 0 submitted Minor Adjustments 0 submitted MUP's 2 submitted Parcel Maps 0 submitted Parcel Mergers 2 submitted Sign Permits 17 submitted Site Development Permit 1 submitted Specific Plans 0 submitted Tentative Tract Maps 0 submitted TUP's 8 submitted Zone Change 0 submitted Zoning Code Amendments 0 submitted P:\Monthly Report Folder\Monthly Department Report.wpd 0 N U O O> c +; Q- U U U N N' N N' O O O cV - O \ 't00 CN_ O Oa) —O— U J U U Q� U 'O o L- Q ' N N O O O U U a-U N O "a "O > 0 0 +J n Q. U Q Q N' ' O N N 'tOO \ \\ , O u J U U QCLU -p "O > > 0 Q a a Q Q Q N N O -- O U U aU O O N' NNN r O U U aU O O U a_ > > O a Q N O j N O O O N r00\O J U Qa -O O a) cU I',-c O Rt c LO > � O c p co a) L 4- O a) U O _ E N _ O` > + 'U O U p a) co U 7 "O C a) `�' O O co 0 D O O > a) O � ~ 0 O- O 7 > U a O � O ` U � .Q U > C a) O O N 6 N N Q C - p Q O n U U Q O O >> v- O O 00 U n O co 0 oU cO E L a) Qi "� O CD rnN > r O �' C:: co � m Q] 0 CD M ++ U co O U (o +J N a) N co C icnN N "� C ++ > Q -C } co U 0 CM Q �- O C U a+ O co O co ` C co 0 a) 'O O O LO CY) �O N p_) +-j rn cocu a) M c x � C)W� a) _0 O a�i > a) E O C a) CO co y O U X O O O Q Q C -CN .� co Q co L N O r.4 CD N p C N d O � O Q E O O U Co `- O �+' O O +� Q OO U U cN _co OO` O w o E Co O Q O L }+ cn L p(n }cn a L- co o � a) O j U a) N UE �U U "Ca O Qcn > O Ow 7 -0i a (D o O( C C O O 'O Q z Q C O >• c0 +J m Q m Q a) N 'O d7 N �* 0 0 .� 0 0 Q� N U U CD O L co v - (D co N E N > +I Q O aa)) c cUi rn a) 4 a) a) +a cn o '> CO x O p a) a)"� > a) +r > > a) c (nO. a V ' > �O U U L m N— 0-0--C CD 7 cr > + O- 0 O 0 m +' a) co c U -� c -0 O � a� �' — O O O +� a) � +, U> — a) OC co Q a N O O co (n oC cn U U) oC cn Q > Q oC N I� Q O r- co O U cn O O c O N +r C -0 0 a _0o cr- c a) d ' = > a) +� (n > C:N co co U a) O x a) a) Q � C ca LO U co E J `) m N O1 O r- U CO ^ M n w CO O d N C N co Lf) O -p 00 N a) p 00 O C 0') O) a ) � p 00 cV c p O O O O O+ O O N= M U N C) O N N Q c N> 2 I— O U) U) > J Q > (n M ►12 a N N O C? (Or, N � �N CL U a) > O ❑ aCL N N 00 NM NNCN O CL U N N 00 Or N U a a) > O p C- a N O N O O r- Q a C L "O • E O Ln c cri d D O N -0+, E N v N- 0 N U) O C C L Q 00 +' m N_0 cn Q p () E C C O c(n j m O C p p Co N a) a) a) a c �` io U (D ` a) + O) c co > O O 4- c0 M a) c O O >_ Cf)� O N Q N L +1 • U)+., O co 0) U) C O_ O N a) Q coO + cu CDO Q C U O C U '� C 7 O C Q ` C � O >(n C �.0 O aaa) C cn T3 -p c �O O C N U C Q) c E o cop L vQ U E o _o +' +, > O OE O L c Q O 00 COco U) N p Ncn O E 3 co`o a) c� -oao 0 L7 a aoi >��•x c Qom) m 3:>. O` >. a) U O O a > O( C M O +r — L O L Q Q co cn p p> U C O co ++ vim- O + O O CL O 2 0_ O n a) -) n +r -cn oa > +� c 4 o c o 0 C a) CO O C • - O a) co cn a) co N O N- +`.i � U) N Q O Q co o 0= L a cn (n cn 7 cr W N > CD -O C 0 +, co N U C C *k cn a) O (n Q -p J Q O a) c � O C _' N cn > E D E 0 LO<N Lo OM Ln a)2 Op a) 000 N00 a) t�O 0 coM O O 0 0 0 0 c) O y o (N a) coI C p N O N M a�i L O^ N CY) N p a) 'C N O N N pp cnCL C W >C W CL � U) u � W U) U H> (n U I— 0- Ci F' 0 CL W cc ch F- Q U) W 0 J Q tU w a G M M N *• O_ O O as O Lo M �- p p CG N O V 7 N N co Cl) n 0 O d d O 0 o in o 0 U O M n OR o a+ C 7 y > �p O Q In N + O � C ui co o a 41 o a c O co U v> Y p c c co _ � o N .O W � O 7 7 O x w a U c M O `m R O co d C. Y 06 c m a O cc CD H c lLJ C U = cn 4. c C j, c xx a m r; r TO FROM DATE DEPARTMENT REPORT: 5-A T,dT 4 stP Qumro MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL tA JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR NOVEMBER 19, 2002 SUBJECT: REPORT ON THE STATUS OF THE LANDSCAPING, GATEHOUSE, AND WALL TREATMENT FOR THE HIDEAWAY (Country Club of the Desert) At the November 5, 2002 City Council meeting Council Member Adolph requested the changes that have been made by staff be identified and brought back to the Council for review. Staff has reviewed the Specific Plan and provides the following information regarding the modifications that are being made to the Jefferson perimeter wall improvements and main entry of The Hideaway. Staff approved the changes, which are permitted in the Specific Plan, that are still within the spirit and intent of the adopted Country Club of the Desert Specific Plan. The Country Club of the Desert Specific Plan includes Design Guidelines and Implementation language intended to provide planning, architectural, and landscape design themes for the various land uses and facilities within the project. The stated purpose is to promote quality development and an aesthetically pleasing living environment. The Design Guidelines state that the sketches and graphic representations contained within the Specific Plan are for conceptual purposes only, and are not to be used as general visual aids in understanding the basic intent of the Guidelines. In an effort to encourage creativity and innovation, the Guidelines express "intent" rather than "absolute", thereby allowing flexibility in fulfilling the intended design goals and objectives (page 4-1). With respect to implementation of the design guidelines, the Specific Plan makes a distinction between "modifications" versus "changes" to design features (page 6-4). The Specific Plan states: "The following constitute minor modifications to the Specific Plan not requiring a Specific Plan Amendment and are subject to the review and approval by the Community Development Director. The Community Development Director shall have the discretion to refer any such request for modification to the Planning Commission. " GAMydata\WPDOCS\cc stf rpt\department-report.wpd • "Minor changes to landscape materials, wall materials, wall alignment, entry design, and streetscape design which are consistent with the conceptual design set forth in the design guidelines contained within the Specific Plan. " • "Other modifications of a similar nature to those listed above, which are deemed minor by the Community Development Director, which are in keeping with the purpose and intent of the approved Country Club of the Desert Specific Plan and which are in conformance with the General Plan. " Justification: Minor Modifications to Entry In concept, the Main Entry has not changed, but rather has been strengthened. Section 4.4, (page 4-3) "Community Guidelines", provides insight into the philosophy of landscape architectural treatment. It says that there will be a "... sense of arrival and place with promenades, courtyards and other similar areas to accentuate the people -oriented spaces and enhance the Country Club of the Desert community feeling. " Vehicles will enter at the same location on Jefferson Street. They will proceed up an entry drive to a manned guard house, then through gates into the community. However, the Main Entry has been modified to strengthen the sense of arrival and place by creating a courtyard through which residents and guests will enter the community. The courtyard is designed to emulate early California styles consistent with the theme of the project. The landscaping includes tree species that are prominent in California's heritage. The entry building remains largely consistent with the plans previously submitted, except where the architecture has been adjusted to better create the feel of a caretaker's cottage on a Hacienda. Therefore, the only difference between what is conceptually illustrated in the Specific Plan in contrast to what is being constructed is (a) the deletion of the entry water features, and (b) the addition of the courtyard walls, with landscape consistent with the Specific Plan palette and theming. Justification: Minor Modifications to Jefferson Wall In concept, the Jefferson perimeter wall has not changed. The Specific Plan (page 7- 7, Policy 3-4-1 .13) states: "The Master Plan of Walls and Fencing for Country Club of the Desert consists of a combination of stone wall and living fence adjacent to Jefferson Street and the use of a living fence adjacent to all other perimeter streets. The living fence will be placed on top of an undulating berm which will provide horizontal and vertical variation along the project edge. The design of the living fence will serve to create a lush, green project edge and will achieve the goal of minimizing the negative visual impact associated with a continuous wall around the project perimeter.' j, } G:\Mydata\WPDOCS\cc stf rpt\department-report.wpd i � J Fr The modified wall spans the length of the project's Jefferson frontage, and features the same four visual elements as it did previously, with changes to the proportions of the materials: • Wrought iron section • Masonry wall sections with faux stone at the entry on pilasters • "Living wall", i.e. plant material on the wall face. • Layered landscape Except for the stone -faced treatment at the entry, the wall is finished with a smooth slurry material that will be painted. The smooth finish is intended to be representative of the types of material that were applied historically to the indigenous California mission styles. Just based upon the above references, staff believes that the changes granted enhance the project, and were made under the authority granted to staff in the Specific Plan. The Developer or a representative will display illustrations of the changes at the Council Meeting. ,3 G:\Mydata\WPDOCS\cc stf rpt\department-report. wpd DEPARTMENT REPORT: C&t!t u�1w GSM OF t 9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY CO NCIL FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT DATE: NOVEMBER 19, 2002 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF OCTOBER 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 2002: Dec 2 *IID Electric Bill Assistance Dec 2 *Monthly Putting Contest Dec 3 *Beginning Rug Hooking Dec 3 *Pinochle Club Dec 3 *Legal Consultations Dec 3 *AARP Driver Safety Program Dec 3 *Mary Bono's Office Visit Dec 5 Rug Hooking Classes, Senior Center Dec 7 Civic Center Grand Opening, Civic Center Campus Dec 9 *Tennis Koffe Klatch Dec 10 *CPR Class Dec 12 *Cooking Class Dec 14 Annual Breakfast with Santa Dec 16 *Free HI -CAP Counseling Dec 17 *Free Hearing Consultations Dec 19 *Holiday Luncheon Dec 19 *Free Medicare and Insurance Counseling *Daytime Senior Center class or activity e I TWit 4 e4� Qu&fo Community Services Department Attendance Report for the Month of October 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month 2002 2001 Leisure Classes 77 30 47 33 14 Special Events 254 222 68 3 3 Adult Sports 430 230 200 24 12 Senior Center 1241 1128 113 141 110 Total 2002 1610 428 201 139 Senior Services Senior Center 1439 1303 136 12 8 Total 1439 1303 136 12 8 Sports Complex Use AYSO 1,650 1450 200 25 25 LQ & PD Football 200 200 0 12 12 Total 1,850 1650 200 37 37 Total Programs 5,291 4,563 764 250 184 Volunteer Hours Senior Center 7591 903 -144 Total Volunteer Hours 7591 903 -144 Monthly Revenue Senior Center $ 15,338.00 $ 11,281.00 $ 4,057.00 Community Services $ 4,253.00 $ 5,444.00 $ (1,191.00) Total Revenue $ 19,591.00 $ 16,725.00 $ 2,866.00 Revenue Year to Date Senior Center $ 25,033.00 $ 20,400.00 $ 4,633.00 Community Services $ 25,490.00 $ 20,504.00 $ 4,986.00 Total Revenue to Date $ 50,523.00 $ 40,904.00 $ 9,619.00 G�2 Community Services Program Report for October 2002 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Leisure Classes Intermediate Computers 2 7 -5 4 4 Beginning Computers 3 9 -6 3 4 Adobe Photoshop Elements 7 0 7 3 0 Digital Photography 7 0 7 4 0 Classic/Latin Ballroom Dance 8 6 2 3 1 Tae Kwon Do 8 8 0 4 5 Conversational Russian 3 0 3 4 0 Hatha Yoga 20 0 20 4 0 Vinyasa Flow Yoga 8 0 8 2 0 Fabulous Fondue 3 0 3 1 0 Line Dance Lessons 8 0 8 1 0 Totals 77 30 47 33 1 14 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Special Events Tiny Tot Halloween 54 72 18 1 1 Artist Partnership Day 200 150 50 2 2 Totals 2541 222 68 3 3 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 290 150 140 20 10 Adult Soccer League 140 80 60 4 2 Totals 430 230 200 24 12 Recreation Totals 7611 4821 3151 601 29 Page 2 003 Senior Center Attendance Participation Participation Variance Meetings Meetings 2002 2001 2002 2001 Senior Activities ACBL Bridge 182 218 -36 5 5 Bridge, Duplicate/Social 431 426 5 16 14 Dog Training, Complimentary 10 8 2 1 1 Ice Cream Social 9 21 -12 2 4 Knitting 15 0 15 1 0 Monthly Birthday Party 40 33 7 1 1 Monthly Luncheon 84 102 -18 1 1 Movie Time 51 65 -14 8 8 Pinochle 15 0 15 2 0 Putting Contest 13 6 7 2 1 Seminars 12 0 12 1 0 Tennis 42 0 42 9 0 Senior Activity Total 904 879 25 49 35 Senior Leisure Classes Arts and Crafts 32 12 20 5 1 Ballroom Dance 15 20 -5 8 3 Ceramics 10 9 1 3 4 Computer 47 14 33 16 13 Computer Tutor 5 4 1 5 3 Cooking 10 10 0 1 1 Dog Training Class 12 8 4 8 4 Exercise 52 50 2 13 13 Golden Tones 17 13 4 5 7 Painting 20 19 1 4 5 Quilting 15 24 -9 4 4 Rug Hooking 2 4 -2 2 4 Sketching/Drawing 20 0 20 5 0 Tai Chi 22 26 -4 3 4 Tap Dance 16 27 -11 3 5 Woodcarving 8 9 -1 2 4 Yoga 34 0 34 5 0 Senior Leisure Classes Total 337 249 88 92 75 TOTAL SENIOR PROGRAMS 1241 1128 113 141 110 Senior Services FIND Food Distribution 320 212 108 4 4 Flu Shots 674 742 -68 1 1 Health Fair 312 236 76 1 1 HEAP Utility Program 18 0 18 1 0 Hearing Consultation 1 1 0 1 1 Homeowners/Renters Assistance 3 0 3 1 0 I.I.D. Energy Assistance 22 38 -16 n/a n/a I.I.D. Energy Assistance/No fee 4 7 -3 n/a n/a Medicare/Hi Cap Consultation 9 2 7 3 1 Volunteers 76 65 11 n/a n/a TOTAL SENIOR SERVICES 1439 1303 136 12 8 SENIOR CENTER TOTAL 2680 2431 249 153 118 004 TO: FROM: DATE: SUBJECT DEPARTMENT REPORT Titf 4 .fa,Q" HONORABLE MAYOR AND MEMBERS OF THE CITY COU CIL DODIE HORVITZ, COMMUNITY SERVICES DIRECTO � NOVEMBER 19, 2002 ANNUAL FRITZ BURNS PARK POOL REPORT SUBMITTED BY THE COACHELLA VALLEY RECREATION AND PARK DISTRICT Attached for your review is the 2002 Fritz Burns Park Pool Annual Report submitted by the Coachella Valley Recreation and Park District. The Fritz Burns Park Pool had a total of 18,539 participants for the 2002 season. This includes lessons, programs and open swim. As a comparison, there were 14,545 participants for the 2001 season. This reflects an increase of 3,994 pool users between 2001 and 2002. The total operating budget for the Fritz Burns Park Pool during the 2001 season was $75,525 and 2002 operating budget totaled $88,105 reflecting an increase of $12,580. Revenue from swim lessons, concessions and admission fees totaled $29,962 in 2001 and $29,740 for the 2002 season. The City of La Quinta's contribution includes $20,358 for the regular season per the Facility Use Agreement between the City and the Coachella Valley Recreation and Park District. Should you have any questions regarding the annual report or the operation of the Fritz Burns Park Pool, please contact me. Attachment: 1. 2002 La Quinta Fritz Burns Park Pool Annual Report S:\COMMUNITY SERVICES\CCREPORTS\CVRPD POOL REPORT 2002.DOC i j ATTACHMENT 1 ccachella Valley Uecreaticn and park District i-a C"inta Pool Fritz iB"rns Ccmmunitv park 2cC2 Annual Report • 0 4 002 Coachella Valley Recreation & Park District 45-871 Clinton Street; Indio; California 92201 (760) 347-3484 FAX (760) 347-4660 vmv.cvrpd.org La Quinta Pool Fritz Burns Community Park 78-060 Francis Hack Lane La Quinta, CA 92255 (760) 771-4547 BOOB Annual Report HISTORY The City of La Quinta built the La Quinta pool in Fritz Burns Community Park. The pool opened on May 23, 1998. The pool facility is owned by the City of La Quinta and operated by the Coachella Valley Recreation and Park District. This is the fifth season the pool has been in operation. General Manager Don Martin Superintendent Laura McGalliard • FACILITY The facility includes; two swimming pools, a men's and ladies' locker room facility and a lifeguard office. The deck area features a shade covered area with a mist system and limited patio furniture. The surface area of the large pool is 3,375 square feet. The surface of the small pool is 600 square feet. The large pool has a maximum pool capacity of 161 swimmers, the small wading pool has a maximum pool capacity of 60 swimmers. The CVRPD has a 30-1 lifeguard ratio policy. SEASONAL OPERATION The pool facility is open from spring to summer, covering the month of April, May, June, July, August and two days in September. It is open on both the July 41h and Labor Day holidays. PROGRAMS The Coachella Valley Recreation and Park District offers the following programs at the La Quinta Pool: ❖ Open Swim ❖ Adult Lap Swim ❖ Swim Lessons for all age groups ❖ "Get Hooked On Swimming" ❖ Jr. Lifeguard Training ❖ SPLASH Parties ❖ Private pool party rentals ❖ Special group rates for swim clubs and day camps •I �gr'5C 1 % 003 • PROGRAM DESCRIPTIONS Open Swim -the pool is available for family fun. Adult Lap Swim -the pool is open for adult lap swimmers only. Lane lines are set-up. Swim Lessons- group lessons are available for all age groups and abilities. Swim lessons are 45 minutes in length for a two week period. Sessions: I June 17-June 25 II July 1-July 11 III July 15-July 25 IV July 29-Aug.8 V Aug.12-Aug.22 Swim Lesson Descriptions: Water Babies: (6 months to 3 year olds) parents work with their children with instructor guidance on water adjustment. • Aquatots: (3-5 year olds) water adjustment, basic swim and safety skills Advanced Aquatots: (3-5 years) perfecting basic skills, introduction to strokes Youth Learn To Swim: (5-15 years) perfecting strokes, diving Adult Learn To Swim: (16 years and older) a beginner class for those interested in learning to swim for the first time. "Get Hooked on Swimming" -a six week pre -competitive program for youth ages 4- 14 years old with emphasis on improving swim skills and striving for one's personal best. Swim meets are held each Friday with an awards ceremony and barbeque for parents on the last day. ]r. Lifeguard Training- a 4 week program designed for youth ages 11-14 years old. Students will learn about pool safety, injury prevention, basic first aid and CPR, emergency response, leadership skills and professionalism. Splash Parties -elementary schools are invited to bring their classes to the La Quinta and Pawley Pools for "End of the Year" school parties. Private Party Pool RentalS-during the summer months the pool is available for rentals on Saturdays and Sundays between the hours of 4:30 and 8:00 p.m. Group Rates -discount entrance fees are available to day camps and swim groups. • "j 7N 004 • • • POOL SCHEDULE Spring -March 30- June 14, 2002 Lap Swim-5:00-6:30 p.m. Monday -Friday Open Swim 6:30-8:00 p.m. Monday- Friday/12:00-4:00 p.m. Saturday & Sunday Summer -June 1 S-September 2, 2002 Swim Lessons 9:00 a.m.-11:00 a.m./5:00-6:30 p.m. Monday -Thursday Adult Lap Swim 12:00-1:00 p.m./5:00-6:30 p.m. Monday -Friday Open Swim 1:00-4:00 p.m./6:30-8:00p.m.Monday- Friday/ 12:00-4:00 p.m. Saturday & Sunday Get Hooked On Swimming 11:00 a.m.-12:00 p.m./4:00-5:00 p.m. Mon. Wed. Fri. (6 wks) Junior Lifeguard 11:00a.m.-12:00 p.m.Tuesday & Thursday (4 wks) Private Party Rentals 4:30-8:00 p.m. Saturday & Sunday STAFFING The Coachella Valley Recreation and Park District employs over 71 aquatic employees to operate five swimming pools throughout the valley. There are approximately 20 employees working at the La Quinta pool. The lifeguard staff are professionally trained and hold current Lifeguard/CPR Pro certifications. In addition, both the lifeguard staff and cashiers attend a three day orientation prior to starting their work schedule. The district employs a full-time aquatic coordinator who is responsible for the day to day operation of the Aquatic program. She visits each pool daily. She reports to the Recreation Supervisor who works at the district office. Both employees are involved in bi-weekly staff training workshops, weekly manager meetings and employee supervision. MAINTENANCE The Coachella Valley Recreation and Park District contracts the services of pool maintenance and repair to Anson Pool Maintenance, Dean Anderson at 73263 San Nicholas Avenue, Palm Desert, CA 92260. FEES Admission Children (17 years and under) Seniors (55 years and older) Adults (18-54 years) Adult Lap Groups Private Party Rentals 1-40 swimmers 41-60 swimmers 61-80 swimmers 81-100 swimmers 101-120 swimmers 121-200 swimmers $1.00 $1.00 $1.50 $1.25 .75 $50 per hour $60 $70 $80 $90 $100 005 • Add $5.00 without the CVRPD discount card A two hour minimum is necessary SPLASH school parties take off $5.00 GROUP USE The following groups visited the La Quinta pool during Open swim in the summer; Family YMCA of the Desert, City of La Quinta, Community Services Day Camp, Bermuda Dunes Learning Center, Topfin Aquatics ATTENDANCE Swim Lesson Session I 94 Swim Lesson Session II 74 Swim Lesson Session III 84 Swim Lesson Session IV 74 Swim Lesson Session V 76 Total Participation: 402 "Get Hooked On Swimming" 50 participants Jr. Lifeguard Training 8 participants Private Pool Party Rentals 26 bookings Grand Total: Daily Visits to the Pool 15,659 • SPLASH Parties 1, 660 Private Pool Party Rentals 1,220 Total: 18,539 • COMMENTS Out of the five public swimming pools the Coachella Valley Recreation and Park District operates, the La Quinta Pool has the second highest attendance. The community pool is enjoyed by community members of all ages. IMPROVEMENTS The Coachella Valley Recreation and Park District will make improvements. For large scale projects, CVRPD will ask the City of La Quinta to consider splitting the cost of the project 50/50. - 006 • • N N �a = CP M S ai O M �s v � o cn M _ � T E L .0e) •-- Q cco N N CD o cyi O tQ ass L o j� O O O O O O O c)000coo 0 0 0 0 0 0 007 0 0 0 cl, 0 8 0 0 Average of Total Attendance by Month in 2002 Swim Season 19% 1% EBApdl M May 20% 30% El June 0 July % 0 August 22% 0 September - G09 Dodie Horvitz From: Don Martin [don@cvrpd.org] Sent: Wednesday, November 13, 2002 11:26 AM To: Dodie Horvitz Cc: Michele Bats; Sonya Galvez Subject: RE: Fritz Burns Park Pool Financial Report Here is the information you requested. $20,358.00 from the City of La Quinta and $29,740.55 in revenue. TOTAL REVENUE $50,098.55. $88,105.16 FOR EXPENSES. Sorry about this item being left out of the report. Don -----Original Message ----- From: Dodie Horvitz [mailto:dhorvitz@la-quinta.org) Sent: Tuesday, November 12, 2002 9:57 AM To: Don Martin (E-mail) Subject: Fritz Burns Park Pool Financial Report Hi! I'm finalizing the report for the City Council regarding the pool numbers, and there was no financial report included this year. We have given the Council a financial report each year, and would like to continue that practice. If you could please e-mail the financial aspect of the report, I'll insert it into the existing report, no need to re -do the report. I'd like to have that information by Wednesday, noon, to get my repor done. Thanks!! Dodie Horvitz Community Services Director ---------------------------------------- Attachment scanned.- ---------------------------------------- I .J 010 DEPARTMENT REPORT: 9 ti OF 19 TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, Public Works Director/City Engineer DATE: November 8, 2002 RE: Public Works/Engineering Department Report for the Month of October, 2002 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks. .8'btr imothy R. nasso Public Works Direce/City Engineer Q F— Z S a J LL O F U F- Z W F— Q a W N Y O U J m a N O O N w W m O F— U 0 Q N J F— Z O F— U) W D W W U W Z W N F- U J OM N h O M V N O h LO CO � N N Cl) 00 r> f � p LU W 00 J a O y CU _ od ^ N F— W V) R Q W LL Nt OW W� 00 Z V N tp M U) N N N iQ r f M (M O W Q W J Cl) O O O O O O O C) A g a O w U �W Wca W g a CM N h 0) 00 -It CA C) A U) M 2O, U; w W W Cl) N h O 00 V N O h U-) co N Z W W 0 CL C cu O 0 G 7 d oCv .C. C C C V C 0 V 10 C Q �W W F— (� ` a�i N 3 v C> .L `:: y C �:: 0. 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O It n M (Y) M r� CD Q 00 M m O N D N O M m N ch v> O O N �e a) ca U) c a c o c a c Q a`)a) .o a) a) c° OC m H O 3 � Q�,� �� V Q O a H CU LU o a cn m > :�_ 4 W a) � � a) o C a) Co >, O. c m E Cl a O aci fn a) -C a) o C= w 0 c w a) p) a E N J 2 > J U p) a in `a3 a co = cA c =3 `d> Q c> — Lroc UCD > +,> � cNa c o m w N U as rn a a ( a cc m aa)) `° a +� >(AQ CL HLndS O >a E =- LL m E J— +J E U) L a H3: 606 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF;Sept.30 Thru Nov. 2, 2002 Employee's Hourly Labor Breakdown Crew#1 Crew #2 jCrew#3 Maint. Mg. Code Activity 4 Men 4 Men 1 Man 1 Man Total 1000 Policing/Inspection 123 75 23 40 261 1001 Pot Hole -Repair/Patching 9 25 2 36 1002 1 Crack/Joint-Repair 0 1003 jPavement Marking/Legends 0 1004 jPavement Marking/Striping 5 5 1005 Curb Painting 6 6 1006 Other Traffic Controls 18 1 19 1007 Curb & Gutter Repair/Const. L 0 1008 Other Concrete Repairs/Const. 0 1009 IStreet Sign Install (New) 15 30 2 47 1010 IStreet Sign Repair/Maint 26 18 2 46 1011 Debris Removal 17 35 5 1 58 1012 Right of Way Maint. 118 135 2 255 1021 CLEAN Catch Basin Inlet/Outlet 0 1022 Rondo Channel Outlet/Vault 0 1022A Desert Club Outlet/Vault 0 1023 lRetention Basins Repair/Maint. 0 1024 Gutter/Median Sand Removal 0 1025 Street Sweeping (Machine) 172 172 1026 Street Sweeping (Hand) 0 1027 Sidewalk/Bike Path Cleaning 6 1 7 1028 Dust Control 0 1029 lFlood Control 0 1031 Parks/Retention Basins Inspection/Clean-up 15 4 1 20 1041 Mowing/ Weeding, Shrubs & Tree Trimming 7 2 1 10 1051 Landscape/Irrigation Contract Management 2 10 43 36 91 1052 Lighting/Electrical Contract Management 4 21 43 68 1061 Small Tools Repair/Maint. 181 18 1062 JEquipment Repair/Maint. 3 51 8 1063 lVehicle Repair Maint. 23 1 23 1081 Trash/Litter/Recycable Removal 4 42 3 49 1082 lVandalism Repairs 22 34 56 1083 Graffiti Removal 29 20 15 64 1084 Maint. Yard Building Maint. 37 150 187 1085 Seminars/Training 1 1 1 B 1 10 1086 Special Events 3 3 1087 Citizen Complaints/Requests 79 89 10 178 1088 Meeting 5 5 18 28 1089 lOffice (Phone, paper work, reports, Misc.) 30 19 7 28 84 SUBTOTAL 1 7331 7141 174 188 0 1809 1091 Over Time 19.5 20.5 40 1094 Jury Duty ( ) 0 1095 Sick Leave 40 38 24 102 1096 Vacation 24 40 2 12 78 1097 lHoliday 0 1098 JSTD (Short Term Disability) O 0 1099 lBereavement (George) 8 8 SUBTOTAL 83.5 106.5 26 12 0 228 TOTAL HOURS 816.5 820.5 200 200 0 2037 TOTAL MILES 3439 33201 6251 448 7832 DEPARTMENT REPORT: 9 CITY OF LA Q UINTA POLICE DEPAR TMENT MONTHL Y REPOR T OCTOBER 2002 • Vandalism dropped significantly in September versus August. • Domestic violence incidents starting to decline. • Traffic collisions increase / Citations increase significantly. r 9 ''� l.J A. F0 La Quinta Police Department Special Enforcement Team Monthly Report October 2002 The following is a summary of the Special Enforcement Team activities for the month of October. Ongoing Investigations 1 Probation Searches 5 Parole Searches 2 Arrests/ Filings 5 Vehicle checks 10 Business Contacts 4 Investigation assists 3 Arrest Warrants Served 3 Arrest Warrants Attempted 1 Programs 2 Pedestrian Checks 23 Crime Prevention Hours 68 Bar Checks 0 Back-ups 12 Follow-ups 31 Search Warrants 1 Meetings 1 Recovered Stolen Property 0 Citations issued 2 Surveillance's 0 Property Checks 5 Civil Commitments 1 Bicycle Time 0 Training Hours 0 Illegal Drugs Seized 9 grams Total Mileage: 780 miles Noteworthy Accomplishments; La Quinta SET served a search warrant reference a commercial burglary. Drugs and drug paraphernalia were recovered and two individuals were arrested for the burglary. La Quinta SET conducted a probation search at a residence and arrested two individuals, one for possession of methamphetamine and one for sales of methamphetamine. Nine grams of methamphetamine were recovered from the residence along with drug paraphernalia. La Quinta SET held a crime prevention meeting at the La Quinta Senior Center. The meeting was attended by citizens from the community and was well received. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2002* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: October 1 st through October 30th, 2002. HIGHLIGHTS: • I assisted the school staff with several incidents of, inappropriate behavior on school grounds. Including, counseling students that violated school rules, but were not violations of state law. • I assisted the school staff with several students requiring medical aid. • During a home check of student with attendance problems, I arrested the student for truancy. I arrested a student for possessing a knife at school, after he used it to poke holes in other student's milk and juice cartons. • I conducted an investigation where a female student reported a substitute teacher touched her and made her feel uncomfortable, resulting in the teacher being suspended. I interviewed all the students in the area, and walked the case through the DXs office, which was rejected because no crime was committed and the student was attempting to divert attention away from her disruptive behavior in class. • I handled an attempt kidnapping of a student walking home from school, follow-up interviews for reports taken by patrol, and with YAT counseled and closed on several students for unfounded petty thefts and sexual batteries. • Utilizing someone in the McGruff outfit, I conducted "Say No To Drugs" and Halloween Safety presentations during Red Ribbon Week, in 12- kindergarten, first, second and third grade classes. CITY of LA QU I NTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2002* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton HIGHLIGHTS: • I conducted several truancy / business checks that resulted in eight students receiving truancy citations. • I conducted an investigation and surveillance into a tagging crew' that was vandalizing the high school and the surrounding community. The investigation resulted in four juveniles confessing to the vandalism's and they were subsequently referred to the Youth Accountability Team Program (YAT.) • Three other juveniles were also arrested for graffiti at the high school. One of the students was referred to the District Attorney's Office and the other two enrolled in the Youth Accountability Team Program. • A student was referred to the District Attorney's Office for prosecution after he brought a knife onto school grounds. • A student was arrested for committing a battery on school grounds and was referred to the YAT Team. • 1 conducted several parent / students meetings and counseled students on their behavior and academics. Actual reporting period covers September 30, 2002 through October 28, 2002 LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS OCTOBER 2002 Prepared By: Deputy Dave Adams Speed Violations 115 Lane Change Violation L J Tows Fail to Yield Seat Belt Violations ® Injury T/C Turning Violations © DUI Arrests Non -Injury T/C Stop Sign Violations Cut Traffic for Citation 71 Suspended DL Signal Light Violations 15 Cut Traffic for Collision © Non -Moving 17 Child Seat Violations E — Warnings 29 J Fatal T/C L 0 HIGHLIGHTS 100202 - Vehicle inspection done reference 11-80 that occurred on Swingshift. 100402 - Private property 20002. Lowes parking lot. 100902 - Vehicle inspection done reference fatal collision that occurred on RDO's. 102402 - Non -injury T/C at Washington x Channel Dr. PCF 21453(a) VC. .1f% A. t D Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT October 2002 October 2002 Explorer Post 503 Program Report Submitted by Explorer Post Advisor Andy Gerrard Training meetings were held on October 1, 8, and 22. The meetings covered physical training, competition event practice, Penal, Vehicle, and Welfare & Institutions Codes introduction, and traffic accident investigation. Sergeant Vest conducted the Penal, Vehicle, and Welfare & Institutions Codes talk. California Highway Patrol personnel covered traffic accident investigations. Community Service Officer Martinez and I handled the other training topics. Several Explorer Post 503 Explorers volunteered at the Riverside County Sheriff's Department October 5 picnic in Beaumont. The Explorers helped make the picnic a success. Explorer Post 503 is currently seeking applications for the position of Explorer. Refer to the attached flier for details. City of La Quinta La Quinta Police Department Captain John Horton, Commanding October 2002 Highlights (Numbers in parenthesis denotes number of calls for service that day) Tuesday. 10-01-02 (6 Deputy Ervin arrested Daniel Lopez, 050880 of La Quinta for burglary, receiving stolen property after he was seen by security at La Quinta Resort inside of a customer's vehicle, stealing keys. Lopez left the vehicle, then tried to get into several rooms and was eventually found inside one of the empty hotel rooms. He also had other people's mail in his possession. Lopez admitted to taking vehicles from a vehicle at Portola and Hwy 111 in Palm Desert but wouldn't give specifics. A check with dispatch didn't reveal any thefts or loss of keys as of yet. Wednesday. 10-02-02 Deputy Burbach investigated a call at 1410 hours involving an annoying or molesting of a child under the age of eighteen. An eleven -year old male was being followed at Dune Palms S/of Desert Stream by a WMA in his fifties. The subject was driving a white van with the word "USA," in red letters in the back area of the van and "Tokyo," in green letters on the side of the van. At one point the van stopped and the eleven -year old turned to go the opposite direction. An APR was released requesting information and photographs of the subject and vehicle if located. Thursday, 10-03-02 (77): No significant activity. Friday, 10-04-02 (78): At 0305 hours, Deputies Donivan and Lopez handled an unattended death at the 54000 block of Martinez, in La Quinta. The decedent, Ruth Cross, had an extensive medical history. 2151 Hours, Deputies Farley, Olsen and Hendry responded to the 79000 block of Four Paths reference a subject, Christopher Robin Niles, DOB: 121074, who was in the process of committing suicide. He was cutting himself as he was on the telephone with dispatch. Upon arrival deputies managed to calm him and he relinquished a butcher knife and razor blade. He had cut both arms, both legs, his chest and a cut all the way through his right hand. He was bleeding profusely. He was transported to JFK Hospital. Dep. Farley Saturday, 10-05-02 (80): Major injury single motorcycle accident. Victim found on roadway by passerby, he apparently hit divider on motorcycle, he had on small helmet but suffered head trauma. He is in ICU at Desert. Occurred Ave 54 near Jefferson. La Quinta Significant Incident Report Sunday, 10-06-02 (39): Page 2 On October 6, 2002, at 1002 hours, Officers from the La Quinta Police Department received a call of a major accident at the intersection of Fred Warring Dr. and Adams St. in the City of La Quinta. Officers arrived at the scene and found the driver of a 2001, Harley Davidson motor cycle was lying in the roadway and was seriously injured. The driver had no identification on his person and could not be identified at the scene. AMR arrived on scene and treated the driver and later transported him to JFK Hospital for treatment where he later succumbed to his injuries. The other vehicle involved was a 1998 Pontiac Transporter Van, occupied by the driver, Christina Renken, 35 years old, and two of her children, all from the City of La Quinta. Rehken and her children were not injured as a result of the collision. The preliminary investigation revealed that the Pontiac was westbound Fred Warring Dr. approaching Adams Street. The Harley Davidson was southbound Adams St. approaching Fred Warring Dr. when the two vehicles collided in the center of the intersection. The driver of the Harley Davidson was thrown from his motor cycle as a result of the impact. The cause of the collision is not known at this time, pending the outcome of the investigation. Alfonso Cedeno, 32, Coachella, arrested for DUI; he nearly hit deputies working the above crash. Monday, 10-07-02 (57): No significant activity Tuesday, 10-08-02 (44): Deputy Coleman arrested Joseph Tidwell, 052169, of 29 Palms at Westward Ho and Adams St. in La Quinta for pass. of designated controlled substance. At 1834 hours, Dep. White responded to a report of domestic violence that had just occurred at the 79000 block of Rancho La Quinta. Upon arrival, he contacted Claudia Williams 43 years old who said her husband, Don Williams, 53 years old, slapped her once across the face during a verbal argument. She also said that during the argument he broke numerous items inside the residence. She had no visible injuries, but the entire interior of the residence was trashed. Mr. Williams was taken into custody for battery on spouse. While being transported to the jail he advised he was going to "Kick some ass" as soon as they arrived. True to his word, upon arrival, he struggled with jail deputies. Wednesday, 10-09-02 (40): No significant activity in La Quinta. Thursday, 10-10-02 (57): No significant activity. Friday, 10-11-02 (59): No significant activity. La Quinta Significant Incident Report Page 3 Saturday, 10-12-02 62 : Injury collision on Eisenhower, west of Washington. Six year old Anthony Cuff had training wheel fall of bike and he swerved into traffic lane. Betty Hebb managed to stop but was then rear -ended by Thomas Taylor. Passenger in second car, Heather Partida, 10, did not have seatbelt on and was injured. Deputy Olsen Shots fired at Miles trailer park, 5 9mm casing found, no impact point found, no suspects. Possible suspect vehicle late model Ford Mark IV, tan. Sunday, 10-13-02 (53L Michael Jay Silver, 47, La Quinta, arrested at his residence, 51000 block of Bermudas, two Health and Safety felony warrants, also was in possession of methamphetamine. Deputy Speir Monday, 10-14-02 (59): No significant activity Tuesday, 10-15-02142): Deputy Hughes responded to a lab dump in the desert behind an abandoned house at the 58000 block of Madison Ave. in La Quinta.. Empty bottles of Ephedrine and 5 gallon buckets were found at the scene. Hazmat responded and cleaned up the area. Wednesday, 10-16-02 (9I Deputies Donivan and Lopez arrested Daniel Aguirre (22 years), Luis Sanchez (19 years), and Fernando Cruz (18 years) of Coachella, for 647(f) PC at the Beer Hunter 111 and Washington. All three suspects were causing a disturbance in the parking lot. At 1804 hrs, Deputies responded to a traffic collision call involving a golf cart at PGA West on the 4th fairway of the Nicholas Private Course. A second caller advised that a female was unconscious and trapped under the golf cart. C. H. P.'s Helicopter arrived shortly before Deputies Burbach and Bolton. The on board paramedic pronounced the subject, Sherida Mc Wade DOB 060649, deceased. Mrs. McWade had apparently driven off the golf cart path onto a hill causing the cart to roll over, crushing her. Lt. Kilday and Investigators responded to assist along with Forensic Tech Edison. Dep. Bolton is handling the investigation. Thursday.,10-17-02 (79): Dep. Covington arrested Marcos Martinez, 121777, for driving under the influence of alcohol at Eisenhower and Calle Durango. Friday, 10-10-02(55): Saturday 10-19-02 (531: Johnny Lopez, 24, La Quinta, arrested for carrying a loaded firearm, following vehicle stop. s La Quinta Significant Incident Report Page 4 Sunday, 10-20-02 (41): Hit and run at Montezuma and Morales, driver hit tree and shrubs. Driver, Alexander Woodworth and passenger, Thomas Woodworth fled scene and went home, they were getting ready to report car stolen but thought better of it. Alexander admitted to being the driver and will be filed on. Deputy Wynn Mandan, 10-21-02 (73): Salvador Gonzalez, 34, San Juan Capistrano, arrested for poss. of a controlled substance warrant following ped check by Deputy McFadden. Indecent exposure reported by female victim in front of Wal-Mart. WMA, 35-40 in white Astrovan, 4P26971 is being sought. Donnie Bullard, 55, arrested and booked for theft with prior at Wal-Mart. Tuesday, 10-22-02 (80): No significant activity Wednesday, 10-23-02 (65): A hit and run traffic collision was investigated at the Home Depot in La Quinta. Witnesses to the collision followed the hit and run car and observed the driver, Robert Rendt (061256), and exchange places with the passenger, Richard Carl James (061262). The car was stopped and both drivers were D.U.I. C.S.O Martinez documented the hit and run investigation and Deputy Bolton documented the D.U.I. Deputy Espinoza documented the second D.U.I investigation involving the passenger/ driver. Thursday, 10-24-02 (78]: No significant activity. Friday, 10-25-02 (77). At 0050 hours, Deputy Donivan handled a strong arm robbery at the Circle K located at 78110 Calle Tampico in La Quinta. Taken during the robbery was beer and wine. While reviewing the videotape from the Circle K, Deputy Donivan recognized the suspect at Ricardo Sanchez Maduena, 022179, of La Quinta. While Deputy Donivan was reviewing the store videotape, Deputy Wynn was "ped Checking" Sanchez in front of the 52000 block of Ave. Juarez. During the "ped check", it was determined that Sanchez was highly intoxicated and was arrested for public intoxication. During an in -field show up, the store clerk positively identified Ricardo Sanchez Maduena as the one who assaulted him and stole the alcoholic beverages from his store earlier that morning. Saturday, 10-26-02 (461: Deputy Monis arrested Luis Perez Jr., 090170, of La Quinta for spousal abuse warrant during a traffic stop. La Quinta Significant Incident Report Sunday, 10-27-02 (521: No significant activity Monday, 10-28-02 (76 Page 5 Two bicycle accidents, both resulting in bicyclists going to hospital. First on was on 54 and Jefferson. Robert Rodges, 68, of Washington, made U-turn in front of vehicle driven by Clarence Mathew Jacobs, 49, La Quinta. Rodges went to JFK. On Dune Palm and Fred Warring, Charlie Marvin, Enicnitas, Ca, age 64, rode through water and fell off bike. He went to EMC. Both accidents handled by Deputy Wynn. Hit and run DUI resulted in arrest of Dean Draluck, 38, La Quinta. He ran into some trees in parking lot of Aventine apartments and went home to apartment #615 where he was contacted and identified by witnesses. Tuesday, 10-29-02 (82): No significant activity Wednesday, 10-30-02 (66): No significant activity. Thursday. 10-31-021641: Flo significant activity. Total calls for service: 1935 CITY OF LA QUINTA SEPTEMBER CRIME COMPARISONS CRIME ,VEPTEMBER 2002 S"EWEMBER 2001 YTD (02) YTU (0.1) *HOMICIDE 0 _._ 0 3 - -- 1 *:RAPE 1 0 6 12 SEX CRIMES (FEL) 2 1 10 6 SEX CRIMES M1SD 0 2 14 15 ROBBERY 2 1 1.5 11 ASSAULTFEL 6 10 85 82 ASSAULT MISD 22 19 116 169 BURGLARY 52 46 466 479 *VEHICLE THEFT 16 11 110 106 *THEFT F"EL) 27 13 245 181 THEFT MISD 34 33 380 355 VANDALISM MISD 24 35 310 228 DOM. VIOI,FNCE 9 10 101 112 NARCOTICS 11 10 86 95 DUI 9 12 112 104 T/C NON -INJURY 43 47 467 407 T/C INJURY 7 3 64 44 TX FATAL 1 t I 3 T11AFk 1C" CITATIONS 462 272 3497 2626 * STATISTICS INCLUDE, ATTEMPTS N P 00 00 N N a- 0- W w U) U) I I I I I M , I I 1 I 1 I � 1 I I I , I 1 I I N I I I i I I I I I I I I I I I I I II I I I N I I I I I I 1 I N I I I I I I I I I I I I I I I I I I I I 0 0 0 0 O C� 9 n w F- r w F- w 7 C� D m LL F- J d U) d w m m ll U X 111 m w n. w 0 U_ 0 m r z w C) 1 I I I I T I I I to I I I (V 1 I 1 I 0 I I I I T I I I I I I I I T It+ 1 (o co I I I 1 I I I I , I I I I I I I I .�4yyl i I I I I I I I I I I I I I I I I ^^ Y,, I I I I I 1 I 1 I I i I I T 1 t I I 1 I I I I 1 I '^ W CD I I I I I I I I T I I I I I I I I I I I 1 O O O O O O LO It w n w w w D m LL J a a w m in ON �.L LL_ cn w XU W co w 0 2 J o 0 ate+ oM ou; 0 q w00 W 'h U N r— C) C7 N N CL m W W U) U) 0 I I I I I I I I ' CV I I � I I ' I I W I I I � 04 V C) � , I I I I I I � I I � I Q I N I , I O I � I I I I I I I O , I , I O I I I � I I I I I I I O N 00 I I � L{7 C LO C7 N N T- w 8- U w J U_ w J w O I N r- 00 00 N N IL CL W W CD i LO co 00 00 0) co i i UO LO CO Q Q Q C O LO ® Lid N T— r- N J d C) d Z_ 2 U z O z I I I I I I I I I I I I I ^ + I \D I I I I I I I I I I I I I I I I I LP I I I I I I I I I 1 I I I I I I co I I II I I I W I I I I I I I I I I I I I I I I I I I I i I I I I I I I Vi/ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I i I I Cif I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 0) I I I I I CO , \ V N I I r co T Nr P CSa Ct N C7 00 to wt N C z wo N � c o NN CL CL W W U) U) ■ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I \-/ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I , , 1 I I I I I I I I M I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ` V I I r I I I I I �N I o a o o c) c) 0 0 o 0 O CD LO d- CY) cv z U H �j 1 Z O Z / C) 'F- V/ Z O Q U U- LL I M CITY OF LA QUINTA DISPATCH INFORMATION / SEPTEMBER 2002 TYPE OF CALL, RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 4=1 10.2 1 ROUTINE 1019 "STATS TAKEN FROM RIVERSIDE CO. SHERIFF DATA WAREHOUSE RESPONSE TIME REPORT" r^� Lr i �w PRESENTATION: 1 P M. ART WALL PRESENTATION Boys & Girls Club 19-Nov-02 First Name Last Name Monique Benitez Kory Bridgewater Skyanna Bustos Karina Carmona Erin Duarte Briana Estrada Cierra Gibson Michael Gustin Jordon Hennessy Elizabeth Hotz Tonya Hough Caitlin Jeffredo Milly Jones Haley Leite Vanessa Mancila Dallas Miller Jaclyn Munoz Analise Ortiz Jenny Peters Cassie Peters Kendall Puertte Lucero Reyes Matthew Rios Briana Rivera Brian Rivera Yvonne Rosas Jimmy Sanchez Genea Serrano Danielle Tamez Kenze Waxlax Kevin Wilson Marissa Woodard Karlee Wright Kaya Wuertz T44 4 ,(PQuGifa COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Public Hearing on 1) Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-458, 2) Specific Plan 2002-061, Design Guidelines And Development Standards For Two Residential Homes on a 4.06 Acre Parcel Located Within the Hillside Conservation District, and 3) Conditional Use Permit 2002-071 to Allow Development in the Hillside Conservation District, and 4) a Tentative Parcel Map 30586, a Request to Subdivide 4.06 Acres into Two Residential Lots on Property Located West of Jefferson, South of Quarry Lane Applicant: Winchester Development RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying Environmental Assessment 2002- 458, a Negative Declaration of environmental impact for Specific Plan 2002-061 , Conditional Use Permit 2002-071, and Tentative Parcel Map 30586. Adopt a Resolution of the City Council approving Specific Plan 2002-061, design guidelines and development standards for two residential homes on a 4.06 acre parcel located within the Hillside Conservation District. Adopt a Resolution of the City Council approving Conditional Use Permit 2002-071, subject to conditions. Adopt a Resolution of the City Council approving Tentative Parcel Map 30586, a subdivision of 4.06 acres into 2 residential lots, subject to conditions. FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. c A A:\CCstaff rpt SP 2002-061 .wpd BACKGROUND AND OVERVIEW: The 4.06 acre site is vacant and located west of Jefferson Street, south of Quarry Lane within Tentative Tract 30651 (Attachment 1). The General Plan and Zoning Code designates the property Low Density Residential. Portions of the property are above the "toe of slope" and in the Hillside Conservation Overlay District. Surrounding Land Uses North: Park South: Low Density Residential (RVL) East: Park West: Low Density Residential (RVL) Applicant Requests Specific Plan 2002-061 A Specific Plan is required (Zoning Code Section 9.140.040) to allow development on the hillside property; the applicant is proposing to grade hillside property with slopes above 20 per cent. Specific Plan 2002-061 provides a land use and circulation discussion, design guidelines, and special studies including grading, hydrology, geology and view shed (Attachment 2). The applicant proposes to grade Parcels 1 and 2 (Tentative Parcel Map 30586) to accommodate construction of two single family homes. Both lots contain slopes with more than 20% slope with Parcel 1 containing over 40% of its surface area in slopes over 20%, and Parcel 2 comprising 70% of its surface area in slopes in excess of 20%. The view shed study provided shows a sight line from north to south across the Quarry golf course, and a sight line from Cahuilla Park Road to southwest across the proposed Quarry Ranch project (Tentative Tract 30586). The view shed study demonstrates that the roof lines of future dwelling units on Parcels 1 and 2 do not rise above the ridge line of the hillside. Conditional Use Permit 2002-071 All development within the Hillside Conservation District requires approval of a Conditional Use Permit. Tentative Parcel Map 30586 Proposed is the subdivision of remainder Lot "I" to create two lots within the recently approved Tentative Tract 30651, The Quarry Ranch (Attachment 3). Both lots will take access from Tom Fazio Lane South, a private street within the Quarry. Parcel A:\CCstaff rpt SP 2002-061 .wpd `- 1 is 86,230 square feet with the building envelope area proposed to be approximately 36,200 square feet; and Parcel 2 is 90,598 square feet with the building envelope area proposed to be approximately 34,500 square feet. Pad elevations are proposed to be 76' for Parcel "1" and 77' for Parcel "2". Tom Fazio Lane South, the portion directly in front of Parcels 1 and 2, varies in elevation from 56 feet to 73 feet. The preliminary grading plan shows a total of 21,865 cubic yards of hillside are proposed to be cut with 8,828 cubic yards of fill, netting 13,036 cubic yards of export. A homeowners' association will be formed for Tentative Tract 30651 and these parcels will be included in that association to maintain retention basins, common landscaped areas, private roads, perimeter landscaping. Public Notice The case was advertised in the Desert Sun newspaper on November 8, 2002. All property owners within 500-feet of the affected area were mailed a copy of the public notice as required. Public Agency Review The Tentative Tract was sent out for comments to City Departments and affected public agencies on May 31, 2002. Agency comments received have been made a part of the Conditions of Approval. Environmental Assessment Based on California Environmental Quality Act (CEQA) requirements, staff prepared Environmental Assessment (EA) 2002-458 for the project. Staff recommends certification of a Mitigated Negative Declaration of Environmental Impact. Planning Commission Hearing The Planning Commission considered this request at its meeting of October 22, 2002 (Attachment 4). After a thorough discussion regarding the Conditions of Approval, the Planning Commission voted (4-1) to recommend certification of the Mitigated Negative Declaration of environmental impact and voted (3-2) to recommend approval of this request, subject to conditions. FINDINGS AND ALTERNATIVES: The findings necessary to approve the project can be made per the General Plan, the Subdivision Ordinance, and Zoning Code as noted in the attached Resolutions. There are no issues. r-� A:\CCstaff rpt SP 2002-061 .wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying Environmental Assessment 2002-458, a Negative Declaration of environmental impact for Specific Plan 2002-061, Conditional Use Permit 2002-071, and Tentative Parcel Map 30586. Adopt a Resolution of the City Council approving Specific Plan 2002-061 , design guidelines and development standards for two residential homes on a 4.06 acre parcel located within the Hillside Conservation District. Adopt a Resolution of the City Council approving Conditional Use Permit 2002- 071, subject to conditions. Adopt a Resolution of the City Council approving Tentative Parcel Map 30586, a subdivision of 4.06 acres into 2 residential lots, subject to conditions. 2. Do not adopt a Resolution of the City Council certifying Environmental Assessment 2002-458, a Negative Declaration of environmental impact for Specific Plan 2002-061, Conditional Use Permit 2002-071, and Tentative Parcel Map 30586. Do not adopt a Resolution of the City Council approving Specific Plan 2002- 061, design guidelines and development standards for two residential homes on a 4.06 acre parcel located within the Hillside Conservation District. Do not adopt a Resolution of the City Council approving Conditional Use Permit 2002-071 , subject to conditions. Do not adopt a Resolution of the City Council approving Tentative Parcel Map 30586, a subdivision of 4.06 acres into 2 residential lots, subject to conditions. 3. Provide staff with alternative direction. Respectfully submitted, VJe Ty Herman, mmunity Development Director AACCstaff rpt SP 2002-061.wpd �J 1 Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Specific Plan 2002-061 (City Council only) 3. Tentative Parcel Map 30586 (City Council only) 4. Excerpts from Planning Commission draft Minutes for October 22, 2002 AACCstaff rpt SP 2002-061.wpd RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT (EA 2002-458) PREPARED FOR SPECIFIC PLAN 2002-061, PARCEL MAP 30586 AND CONDITIONAL USE PERMIT 2002-071 CASE NO.: ENVIRONMENTAL ASSESSMENT 2002-458 APPLICANT: WINCHESTER DEVELOPMENT WHEREAS, the City Council of the City of La Quinta did on the 191h day of November, 2002, hold a duly noticed public hearing to a consider request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM 30585), collectively "the Project", generally located west of Jefferson Street alignment, south of Quarry Lane, more particularly described as: A PORTION OF A.P.N. 766-050-008 WHEREAS, the Planning Commission of the City of La Quinta did on the 22nd day of October, 2002, hold a duly noticed public hearing to a consider request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM ), collectively "the Project", generally located west of Jefferson Street alignment, south of Quarry Lane. WHEREAS, an Initial Study and Mitigated Negative Declaration has been prepared for the Project; WHEREAS, the City has prepared the Initial Study and Mitigated Negative Declaration in compliance with CEQA and the State CEQA Guidelines, California Code of Regulations, Title 14, section 15000 et. seq., ("CEQA Guidelines"); and WHEREAS, the La Quinta Planning Commission on October 22, 2002 did consider the Project and recommended to the City Council certification of the Mitigated Negative Declaration for the Project; and WHEREAS, the City mailed notice of its intention to adopt the Mitigated Negative Declaration in compliance with Pubic Resources Code Section 21092 on October 12, 2002 to landowners within 500 feet of the Project Site and to all public entities entitled to notice under CEQA, which notice also included a notice of the public hearing before the City Council on November 19, 2002 ;and AAdraft CC RESO EA 2002-458.wpd n J Resolution 2002- Environmental Assessment 2002-458 Winchester Development Adopted November 19, 2002 WHEREAS, the City published a notice of its intention to adopt the Mitigated Negative Declaration and associated Initial Study in the Desert Sun on October 12, 2002 and November 9, and further caused the notice to be filed with the Riverside County Clerk in accordance with the CEQA Guidelines; and letters; and WHEREAS, during the comment period, the City received no comment NOW THEREFORE, BE IT RESOLVED by the City council, as follows: SECTION 1: The above recitations are true and correct and are adopted as the Findings of the City Council SECTION 2 The City council finds that the Mitigated Negative Declaration has been prepared and processed in compliance with the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Mitigated Negative Declaration, and finds that it adequately describes and addresses the environmental effects of the Project, and that, based upon the Initial Study, the comments received thereon, and the entire record of proceeding for this Project, there is no substantial evidence in light of the whole record that there may be significant adverse environmental effects as a result of the Project. The mitigation measures identified in the Mitigated Negative Declaration have been incorporated into the Project and these measures mitigate any potential significant effect to a point where clearly no significant environmental effects will occur as a result of this Project. SECTION 3: The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002-458. SECTION 4: The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number,or restrict the range of, rare or endangered plants or animals or eliminate important examples of the major periods of California history, or prehistory. SECTION 5: There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. c• A:\draft CC RESO EA 2002-458.wpd �^ Resolution 2002- Environmental Assessment 2002-458 Winchester Development Adopted November 19, 2002 SECTION 6: The Project does not have the potential to achieve short- term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. SECTION 7: The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. SECTION 8: The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. SECTION 9: The City Council has fully considered the proposed Mitigated Negative Declaration and the comments, if any, received thereon. SECTION 10: The Mitigated Negative Declaration reflects the independent judgment and analysis of the City Council. SECTION 11: The location of the documents which constitute the record of proceedings upon which the City Council decision is based is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253, and the custodian of those records is Jerry Herman, Community Development Director. SECTION 12: A Mitigation Monitoring Program (MMP), a copy of which is attached hereto as Exhibit A, is hereby adopted pursuant to Public Resources Code § 21081.6 in order to assure compliance with the mitigation measures during Project implementation. SECTION 13: Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 71 1 .2. SECTION 14: The Planning Commission has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). SECTION 15: The Mitigated Negative Declaration is hereby certified by the City Council. A:\draft CC RESO EA 2002-458.wpd Resolution 2002- Environmental Assessment 2002-458 Winchester Development Adopted November 19, 2002 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and correct and constitutes the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-458 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum, on file in the Community Development Department and attached hereto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19`h day of November, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\draft CC RESO EA 2002-458.wpd Environmental Checklist Form 1 . Project Title: Specific Plan 2002-061, Conditional Use Permit 2002-071, and Tentative Parcel Map 30586, a portion of Quarry Ranch 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Fred Baker, 760-777-7125 4. Project Location: South side of Tom Fazio Lane South, approximately 1,500 feet east of Jefferson Street APN: 766-050-008 5. Project Sponsor's Name and Address: Winchester Development 1 Quarry Lane La Quinta, CA 92253 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) The Specific Plan is proposed to establish development standards and guidelines for the development of two lots within the Quarry Ranch property. The total land area proposed is 4 acres. The Specific Plan is proposed to allow development in an area controlled by the City's hillside conservation regulations. The Specific Plan will allow development in an area of more than 20 percent slope. The Conditional Use Permit is required by the hillside conservation regulations for any project proposed above the toe of slope. The Parcel map will divide 18.51 acres into two residential parcels and a remainder parcel to be used for golf course development. Parcel 1 will be 1.98 acres in size and Parcel 2 will be 2.08 acres in size. G:\WPDOCS\Env Asses\QuarryEACklst-458.wpd i I1 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Existing single family residential and golf course (The Quarry) South: Vacant desert lands, Low Density Residential West: Existing single family residential (The Quarry), Low Density Residential East: Vacant desert lands, Low Density Residential 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District G:\WPDOCS\Env Asses\QuarryEACklst-458.wpd 2 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Hazards and Hazardous Public Services Materials Agriculture Resources Hydrology and Water Quality Recreation Air Quality Land Use Planning Transportation/Traffic Biological Resources Mineral Resources Utilities and Service Systems Cultural Resources Noise Mandatory Findings Geology and Soils Population and Housing Determination: (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. 11 I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. ignature Date 0 u G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd ') Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact' answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact' answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact' is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact' entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact' to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance .r ., G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 4 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit 3.6) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Site topography, Slope Study,Figure 5-4) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map, Property Owner) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (No ag. land in proximity to project site) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description) e) Create objectionable odors affecting a substantial number of people? (Project Description) G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 5 Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact // V K/ X X X R. X X FOR X X "1 A IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? ("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002, Final Conditions of Approval, Tentative Tract 30651) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? ("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002, Final Conditions of Approval, Tentative Tract 30651) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means?("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002, Final Conditions of Approval, Tentative Tract 30651) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? ("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002, Final Conditions of Approval, Tentative Tract 30651) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? ("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan?("General Biological Assessment Quarry Ranch," VHBC, Inc., June 2002, Final Conditions of Approval, Tentative Tract 30651) V. CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Phase I Cultural Resources Assessment..." Keith Co., June 2002) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)?("Phase I Cultural Resources Assessment..." Keith Co., June 2002) c) Disturb or destroy a unique paleontological resource or site? (Master Environmental Assessment Exhibit 5.9) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Phase I Cultural Resources Assessment..." Keith Co., June 2002) X X X X X X X X X G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? ("Geotechnical Investigation..." Sladden Engineering, July 2002) iii) Seismic -related ground failure, including liquefaction? (General Plan Exhibit 8.2) iv) Landslides? (General Plan Exhibit 8.3) b) Result in substantial soil erosion or the loss of topsoil? (General Plan Exhibit 8.4) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on - or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? ("Geotechnical Investigation..." Sladden Engineering, July 2002) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? ("Geotechnical Investigation..." Sladden Engineering, July 2002) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? ("Geotechnical Investigation..." Sladden Engineering, July 2002) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (General Plan MEA p. 95 ff.) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (General Plan MEA p. 95 ff.) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (General Plan MEA p. 95 ff.) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) X X X X X X X X X X X 91 ON G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 7 f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY: Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (Hydrology... and Drainage Concept Study, Tettemer and Assoc., July 2002) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (Hydrology... and Drainage Concept Study, Tettemer and Assoc., July 2002) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? (Hydrology... and Drainage Concept Study, Tettemer and Assoc., July 2002) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Hydrology... and Drainage Concept Study, Tettemer and Assoc., July 2002) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 74 ff.) ►0 M M X X X X X X X X X 9I G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 8 X. MINERAL RESOURCES: Would the project: XI. XII. a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) NOISE: Would the project result in: a) Exposure of persons to, or generation of, noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan p. 95) b) Exposure of persons to or generation of excessive groundbome vibration or groundborne noise levels? (Residential project -- no ground borne vibration) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, p. III-144 ff.) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) Police protection? (General Plan MEA, p. 57) G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 9 X K/ X M 947 91 X X X IZ/ Schools? (General Plan MEA, p. 52 ff.) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: XV. K14sm a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR p. III-29 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways?(General Plan EIR p. III-29 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Tentative Tract Map 30651) e) Result in inadequate emergency access? (Tentative Tract Map 30651) f) Result in inadequate parking capacity? (Tentative Tract Map 3 065 1) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Tentative Tract Map 30651) UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) X X X X X X X X ►a G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 10 r �i d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. // X M KI R. 1/ Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. Environmental Assessment 2002-452 was used in this analysis. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 11 ,21 SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code Phase I Cultural Resources Assessment..., prepared by the Keith Companies, June, 2002. Geotechnical Investigation..., Prepared by Sladden Engineering, July 2002 Hydrology, Hydraulics and Drainage Concept Study..., Prepared by Tettemer and Associates, July 2002 Personal communication, Patti Schwartz, engineer, Coachella Valley Water District, July and August, 2002 Specific Plan text, Specific Plan 2002-061 Section 9.140.040, HC, hillside conservation regulations of the La Quinta Municipal Code G:\WPDOCS\Env Asses\QuarryEACk1st-458.wpd 12 Addendum for Environmental Assessment 2002-458 a) & c) The proposed project is not located within a General Plan Image Corridor. The two lots proposed for development would be graded at an elevation of approximately 77 feet, and will be surrounded by open space and recreation areas. The location of two residences will not constitute a significant impact on the Coral Reef mountains at this location. I. b) The project site consists of a rock outcropping, which would be graded, and potentially significantly impacted. The City's hillside conservation regulations, however, will be implemented with the proposed Specific Plan and Conditional Use Permit. The hillside conservation regulations were designed to restrict development in hillside areas with more than 20% slope. Both lots contain this type of slope, with Parcel 2 including 70% of its surface in slopes in excess of 20%, while Parcel 1 has 33% of its area in slopes of more than 20%. In order to mitigate the potential impacts of the proposed project, the following mitigation measure shall be implemented: 1. The provisions of the hillside conservation regulations shall be applied to the parcels contained in Tentative Parcel Map 30586. I. d) The project will generate a minimal amount of light since only two units can ultimately be built on the two parcels. The City's dark sky ordinance will be applied to all lighting plans submitted for the proposed homes. These requirements do not allow lighting to spill over to other properties. The potential impacts associated with light and glare for two homes are not expected to be significant. II. a)-c) The proposed project site is neither in a prime agricultural area, nor subject to Williamson Act contracts. III. a) The primary source of air pollution in the City is the automobile. The Tentative Parcel Map will result in the construction of 2 homes, which will generate up to 19 average daily trips'. Based on this trip generation, the proposed project will generate the following pollutants. 1"Trip Generation, Sixth Edition," Institute of Transportation Engineers, based on single family detached home category PAFRED\WashParkEA-Add458.wpd Running Exhaust Emissions Table III -? Calculations of Fugitive Dust Potential Total Acres to be Factor Total Potential Dust Disturbed_ at Buildout* (lbs./day/acre) Generation (lbs./day) 4 26.4 107.184 Source: Table A9-9, "CEQA Air Quality Handbook," prepared by South Coast Air Quality Management District, April 1993. (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 0.59 0.02 0.12 -- 0.00 0.00 Daily Threshold* 550 75 100 150 Based on 19 trips/day and average trip length of 6 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75°F, year 2005. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. The proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District in determining the need for an EIR. The impacts to air quality relating to chemical pollution are not expected to be significant. III. b) The proposed project will not result in any stationary source air quality violations, since buildout will generate only 2 homes. III. c) & d) The construction of the proposed project will have the potential to generate dust, which could impact residents both on and off site. The Coachella Valley is a severe non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The proposed parcel map would result in the disturbance of 4.06 acres of land, and the cutting of 21,864.79 cubic yards of dirt from the site. This has the potential to generate the following amount of fugitive dust. P:\FRED\WashParkEA-Add458.wpd �� Table III -? Calculations of Fugitive Dust Potential Total Acres to be Factor Total Potential Dust Disturbed at Buildout* (lbs./day/acre) Generation (lbs./day) 4 26.4 107.184 Source: Table A9-9, "CEQA Air Quality Handbook," prepared by South Coast Air Quality Management District, April 1993. The Valley has recently adopted stricter measures for the control of PM1O. These measures will be integrated into conditions of approval for the proposed project. The contractors of all homes on the site will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity. In addition, the potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Slope stabilizing landscaping shall be installed immediately upon completion of grading of said slopes. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour. P:\FRED\WashParkEA-Add458.wpd With the implementation of these mitigation measures, and the implementation of the Coachella Valley PM10 Management Plan 2002, the impacts to air quality from buildout will not be significant. III. e) The construction of 2 homes will not generate any objectionable odors. IV) a)-f) A biological resource analysis was prepared for the proposed project as part of the review of Tentative Tract Map 3065 12 . The assessment found that although the project occurs in the potential habitat area for several species of concern, the habitat on the project site has been degraded by off -road vehicle use and illegal dumping, and these species are not expected to occur on the site. During the City Council review of the previous Tentative Tract Map 30651, the applicant for the proposed project accepted additional conditions of approval relating to biological resources, which are to mitigate the potential impacts to biological resources on the site. These conditions are listed below. 1 . The existing streambed located 300' west of lot 25 will not be altered in any way without prior consent of the Department of Fish and Game, the Fish and Wildlife Service, and the City of La Quinta. 2. The applicant will provide to the City of La Quinta or its designee, 3 acres (3:1 Ratio) of mitigation property in Martinez Canyon or an alternate agreed upon location or $1,500 for property acquisition related to potential streambed alteration. The applicant will also provide 120 acres (2:1 Ratio) of mitigation property in Martinez Canyon or an alternate agreed upon location or a maximum of $60,000 related to possible loss of potential bighorn habitat. Payment shall be made in the form of a security bond as approved by California Department of Fish and Game and be made prior to grading. 3. Efforts shall be made to ensure that all pesticides, fungicides, herbicides and fertilizers used during the construction and operation of the Project Site will not be harmful to wildlife. 4. A construction plan shall be prepared and demonstrate, to the extent practicable, construction activities that emit excessive noise will be avoided adjacent to the hillside. In addition, during grading and construction activities any blasting or pile -driving near the hillside will not occur during the period from Jan. 1 through June 301h 2^General Biological Assessment Quarry Ranch," prepared by VHBC, Inc., July 24, 2002. v P:\FRED\WashParkEA-Add458.wpd 5. The landscape plan shall include only plants that are non -toxic to wildlife. All exotic plants such as tamarisk and fountain grass are prohibited. Existing trees may remain. 6. If Bighorn Sheep enter onto the Project Site, an 8-foot fence (or the functional equivalent) between the development and the hillside, if any, shall be constructed. The gaps should be 11 centimeters (4.3 inches) or less. If determined necessary, the developer shall construct temporary fencing while permanent fencing is constructed. The fence shall not contain gaps in which bighorn sheep can be entangled. If the developer transfer or disposes of any of the property adjacent to the hillside, the developer shall reserve an easement sufficient for the construction of fencing if needed in the future. 7. Dogs shall not be permitted to be loose within the project area, and shall be kept away from the hillside areas through appropriate signage and fencing, where applicable. 8. Access into the hillside area from the site will be discouraged through the use of signs or barricades, if necessary, unless the access is provided as part of a trail system that is approved by the USFWS and CDFG. 9. The final design of the project shall insure that road and driveways are designed to minimize headlight shine from vehicles onto the hillside. 10. In all areas adjacent to the hillsides, non -glare glass shall be used in new construction. Exterior building lights shall not shine on the hillside. Exterior lighting shall be kept at the safest possible minimum intensity and aimed away from the hillside. 11. The developer shall obtain a stream bed alteration agreement with the Department of Fish and Game prior to grading if required under the California Fish and Game Code. Since the proposed project falls under the boundaries of the previous approval, the conditions of approval listed above shall also apply to Tentative Parcel Map 30586, and will serve as mitigation for this project. Impacts to biological resources are not expected to be significant. V. a)A) A Phase I cultural resources survey was completed for the proposed project as part of the review of Tentative Tract Map 306513. The survey found no historic structure on the site, but did identify a historic trash dump. The survey also 3"A Phase I Cultural Resources Inventory for the Quarry Ranch Development," prepared by the Keith Companies, June 12, 2002. ` J i P:\FRED\WashParkEA-Add458.vvpd identified a prehistoric site, in the form of sherd scatter. The Phase I study made recommendations for mitigation measures which were confirmed by the Historic Preservation Commission, as follows: 1 . An archaeologist shall be present on and off site during all grubbing and earth moving activities. The archaeologist shall be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site prior to occupancy of the first building on the site. 2. A Phase II testing program for the historic and prehistoric sites identified on the project shall be completed and submitted to the City for review and approval prior to recordation of the final map. VI. a) i), ii) & iv) A geotechnical analysis was completed for the project site as part of the review of Tentative Tract Map 3065 14 . The project site lies in a Zone III groundshaking zone. The site is not located within an Alquist Priolo Study Zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. Structures on the site will be required to meet the City's and the State's standards for construction, which include Uniform Building Code requirements for seismic zones. These requirement will ensure that impacts from ground shaking are reduced to a less than significant level. VI. b) The site is not located in a blowsand hazard area, and will therefore not be subject to significant soil erosion from wind. The site is subject to flooding erosion, however. The project proponent will be required to secure approval from the Coachella Valley Water District for all flood control plans on the site. These plans will be required to include control of soil erosion. Please also see hydrology discussion below. Vl.c)-e) The geotechnical analysis found that the soils on the site are not expansive, and that they will support the development proposed by the project proponent. The geotechnical analysis found that the soils on the site are loose and that caving occurred during borings. The soils on the site will not support foundation designs unless the following mitigation measure is implemented: 1. All building areas shall be watered and recompacted as described in the geotechnical analysis, resulting in 90% relative compaction to a depth of at least 2 feet below the existing grade or 3 feet below pad grade, whichever is deeper. 4"Geotechnical Investigation Proposed Short Course Development The Quarry...," prepared by Sladden Engineering, July 31, 2002. P:\FRED\WashParkEA-Add458.wpd ` VII. a)-h) The construction of 2 homes on the project site will not expose residents or neighbors to hazards or hazardous materials. The site is not located within an airport land use plan. The site is not located within a wildland fire area. All emergency responses will be implemented in accordance with the City's Emergency Response Plan, in cooperation with the County of Riverside. VIII. a), c),d) & e) The proposed project will be responsible for the drainage of on and off site flows tributary to the Bureau of Reclamation Dike No. 2. Siltation and debris were also identified as issues in this area, due to its proximity to the Coral Reef Mountains. The proposed project will tie into the proposed improvements for Tentative Tract Map 30651, which include an earthen ditch with flood wall at the southwest corner of the adjacent tract, another along the southern boundary of the site, and a trapezoidal channel within the Jefferson Street right of way. CVWD required the preparation of a hydraulics, hydrology and drainage study for Tentative Tract Map 306515, to address flood control issues throughout the site. CVWD is still reviewing the materials at this writing, but has indicated that the proposed improvements, with some modifications, will reduce the impacts associated with drainage and flood control on the site to less than significant levels. In order to assure that this is the case, the following mitigation measure shall be implemented: 1. The project proponent shall secure approval of all flood control improvements from the Coachella Valley Water District prior to any earth moving activity at the site. VIII. b) Buildout of the site will result in the construction of 2 homes which will utilize groundwater for domestic and landscaping. The Coachella Valley Water District provides domestic water to the subject property. The 2 homes will be required to implement the City's standards for water conserving plumbing fixtures and on -site retention, which both aid in reducing the potential impacts to groundwater. The proposed project will also meet the requirements of the City's water -conserving landscaping ordinance. These standards will reduce potential impacts to a less than significant level. IX. a) & c) The project site is currently vacant, and will be integrated into an existing country club development. The project is consistent with the General Plan and Zoning designations for the project site. The project will neither divide an existing community, nor conflict with a habitat or natural community conservation plan. 5^Hydrology, Hydraulics and Drainage Concept Study for Quarry Ranch....," prepared by Tettemer and Associates, July 2002. PAFRED\WashParkEA-Add458.wpd <: IX. b) The proposed project is proposed for an area governed by the City's hillside conservation regulations. These regulations explicitly limit the potential for development within the City's hillsides. The regulations are designed to specifically protect the valuable asset the City has identified in its hillsides. The project proponent has completed the required Specific Plan and Conditional Use Permit required under the regulations. As such, the potential impacts have been mitigated, with the exception of the preparation of a Site Development Permit. This standard will be imposed at the time that actual development is proposed for parcels 1 and 2. This final standard will be the final mitigation of potential impacts. 1. The proposed project shall conform to the hillside conservation regulations pertaining to the preparation of Site Development Permits for the two residential units. With the implementation of this mitigation measure, the impacts to the City's regulations relating to impacts on an environmental effect will be mitigated to a less than significant level. X.a) & b) The project site occurs outside the MRZ-2 Zone, and is not expected to contain resources. XI.a) The project site is not located in an area of the City subject to high traffic noise levels. The location of 2 homes on the site will not generate significant noise levels. The impacts associated with noise are not expected to be significant. XI.c) The construction of the project will generate noise from construction equipment and activities. Existing homes occur to the north and west of the site. Homes are considered sensitive receptors to noise, and the construction at the site could have a negative impact. In order to reduce these potential impacts, the following mitigation measures shall be implemented: 1. All internal combustion equipment operating within 500 feet of any occupied residential unit shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary construction equipment (e.g. generators and compressors) shall be located as far away from existing homes as possible. 3. Construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. XI. d) & e) The project site is not within the vicinity of an airport or airstrip. PAFRED\WashParkEA-Add458.wpd XII. a)-c) The project site is currently vacant, and will result in the construction of only 2 residential units. No impacts to population and housing are expected. XIII. a) Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will help offset the costs of added police and fire services. The 2 homes within the parcel map boundary will be required to pay the state - mandated school fees to mitigate potential impacts to schools. To offset the potential impacts on City traffic systems, the parcel map will be required to participate in the City's Impact Fee Program. Site development is not expected to have a significant impact on municipal services or facilities. XIV. a) & b) The construction of 2 homes will not impact recreational services, insofar as the homes will be located within a country club with recreational amenities. The generation of property tax, and the General Plan policies in place to ensure that standards for parkland acquisition are followed by the City as development occurs, will mitigate potential impacts to these facilities to a less than significant level. XV. a) & b) The buildout of the proposed project will result in 19 average daily trips. The proposed project falls well within the land use analysed in the General Plan EIR traffic study, which found that surrounding roadways in the project area will operate at acceptable levels at General Plan buildout. The impacts associated with traffic are not expected to be significant. XV. c►-g) The project will not impact air patterns. The design of the map does not create any hazardous design features. The homes will be required to provide parking according to City standards. The map provides for emergency access points. Alternative transportation in the form of trails will be implemented throughout the area based on General Plan policies and programs. XVI. a►-f) Utilities are available at the project site. The project developer and individual homeowners will be required to pay connection and service fees for each of the utilities, which are designed to incorporate future needs and facilities. These fees will eliminate the potential impacts associated with utilities at the site. r ; 3� P:TRED\WashParkEA-Add458.wpd 0 0 03 x 0 Q.. O 0 w 00 a U o E-a tn o b p cn a a a a a A4 U O O M Ha Cf) a 1-1 a Up,, z O C,3 U � H � o �a N � Q o C)�o N 00 N � OA � 00 E k N � C�. a o O � z x w A U W Cd a a a A A aU aU 03 c ct R. Cd � o� � U V a o U UCd to to o o 0 cn Lv 'o 0 as a aaa aa.a�na a Wz � Wz W) FF °' � FF y zz cc Q zz cqs w w 03 U(� U U U UQ N �b z 0 z 00 p0 �C, p O I V] � f�. O (y Svn H C y; yai rA O (A O bD �73 - Q cncn cd cC p N F w o� r� a Q o O a cl 'C � 0 to b p dq cqj CL 06 LO It c O m L U C co CC co d 0 w cc W Q A A A A W OV OUV OUV UUU C13 0 0 d Cd 0 d Q -(U U) L cn U F o o -d F � o F G4 F vi vi b v� y v ) a. a z b z to o o 0 00 zz Q Q zz cl, zz Q zz Q 2-11 Ur:1 UQ U�1 UCH z o an z z o zY °cz En to W U}ry b �n 0-4° o �° aW c,3 o H U O o g O a m �U � CZ LL d W F� d A Uz � dAW W ox v� d F o 0 0 0 0 0 z O O O Q Q Q a o� �o E z~ z b b b a� O O' d w � �. u Cd d V� Q z N U bA 1 Y RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF SPECIFIC PLAN 2002-061, DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR A 4.06 ACRE PARCEL LOCATED WITHIN THE HILLSIDE CONSERVATION DISTRICT CASE NO. SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did, on the 19th day of November, 2002, hold a duly -noticed Public Hearing to consider the a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM 30586), collectively "the Project" generally located west of Jefferson Street alignment, south of Quarry Lane, more particularly described as: A PORTION OF APN: 766-050-008 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 22"d day of October , 2002, hold a duly -noticed Public Hearing and recommended approval to the City Council a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM 30586), collectively "the Project" generally located west of Jefferson Street alignment. WHEREAS, said Specific Plan has complied with the requirements of the California Environmental Quality Act of 1970 (as amended), pursuant to the adoption of Resolution 83-68 by the City Council, in that the Community Development Director has conducted an Initial Study (EA 2002-458), and determined that the Specific Plan will not have a significant adverse impact on the environment and a Mitigated Negative Declaration of environmental impact is recommended; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to justify a recommendation for approval of said Specific Plan: 1 . That the proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the property is designated Low Density Residential which permits the uses proposed for the property. A:\draft CC.RESO SP 2002-061.wpd - w .. z Resolution 2002- Specific Plan 2002-061 Winchester Development Adopted November 19, 2002 2. That the Specific Plan is compatible with the existing and anticipated area development in that the project, as conditioned, provides adequate circulation. 3. That the proposed Specific Plan will not create conditions materially detrimental to the public health, safety, and welfare in that the resulting project will require Planning Commission review and approval of development plans under a Site Development Permit, which will ensure adequate Conditions of Approval. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That it does hereby approve of the above -described Specific Plan request for the reasons set forth in this Resolution, subject to the conditions of approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 19th day of November, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California A:\draft CC.RESO SP 2002-061 .wpd Resolution 2002- Specific Plan 2002-061 Winchester Development Adopted November 19, 2002 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\draft CC.RESO SP 2002-061 .wpd RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 GENERAL 1 . The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Specific Plan, or any other application pertaining thereto. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Specific Plan, and any Parcel Map submitted thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water, LQMC; Riverside A:\CC COA SP 2002-061 .wpd RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ . A. For construction activities including clearing, grading or excavation of land that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS A:\CC COA SP 2002-061.wpd 3 V RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 6. The applicant shall acquire an easement across Lot G of Tract No. 27728 for access to the Specific Plan area in conformance with the City's Genral Plan, Municipal Code, required by the City Engineer. 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 8. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Parcel Map. 9. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 10. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the scale specified, unless otherwise authorized by the City Engineer in writing. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan: 1 " = 40' Horizontal B. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. The applicant may be required to prepare other improvement plans required by other agencies and utility purveyors. C ►i9 A:\CC COA SP 2002-061.wpd v RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 11. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 12. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 13. Prior to the approval of any Parcel Map pertaining to this Specific Plan, applicant shall satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. GRADING 14. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 15. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 16. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, A:\CC COA SP 2002-061 .wpd ! �1 RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. D. SWPPP and BMPs All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Parcel Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 17. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 18. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown in the Specific Plan, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 19. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown in the approved Specific Plan, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. DRAINAGE 20. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 21. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. A:\CC COA SP 2002-061 .wpd y x. RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 22. Storm water handling shall conform with the approved hydrology and drainage report prepared for original Quarry. Nuisance water shall be disposed of in an approved manner. UTILITIES 23. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 24. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 25. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 26. The applicant shall comply with the provisions of 13.24.100 (Access For Individual Properties And Development), LQMC. 27. General access to and from the Specific Plan area shall be Tom Fazio Lane South and other existing roads connected to it. 28. The applicant shall extend improvements beyond the subdivision boundaries as needed to ensure they safely integrate with existing improvements. LANDSCAPING 29. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC.) 30. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. A:1CC COA SP 2002-061.wpd RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 QUALITY ASSURANCE 31. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 32. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 33. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. MAINTENANCE 34. The applicant shall comply with the provisions of Section 1 3.24.1 60 (Maintenance), LQMC.) 35. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 36. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permit. MISCELLANEOUS 37. The applicant shall comply with all provisions of the Hillside Conservation District (9.140.040) except subsections C, J1, 2, and 3, L, and M. 38. The applicant shall include all of Lot "I", a remainder lot withing Tentative Tract 30651 within the specific Pan (SP 2002-061). The applicant shall be limited to develop two residential lots within Lot "I" with the remaining acres with restricted to develop as golf course/open space. L1 I r A:\CC COA SP 2002-061 .wpd RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 39. The residential units within the Specific Plan shall be one story and a maximum of 22 feet in height. 40. Prior to issuance of a Site Development Permit, the final Conditions of Approval shall be incorporated in the Final Specific Plan document. Applicant shall work with staff to correct internal document inconsistencies prior to final publication of five copies of the Specific Plan document. VOLUNTARY ADDITIONAL CONDITIONS OF APPROVAL 41. The existing streambed located directly est of the project will not be altered in any way without prior consent of the Department of Fish and Game, the Fish and Wildlife Service, and the City of La Quinta. 42. The applicant will provide to the City of La Quinta or its designee 8 acres (2:1 Ratio) of mitigation property in Martinez Canyon or an alternate agreed upon location or a maximum of $4,000 related to possible loss of potential bighorn habitat. Payment shall be made in the form of a security bond as approved by California Department of Fish and Game and be made prior to grading. 43. Efforts shall be made to ensure that all pesticides, fungicides, herbicides and fertilizers used during the construction and operation of the Project Site will not be harmful to wildlife. 44. A construction plan shall be prepared and demonstrate, to the extent practicable, construction activities that emit excessive noise will be avoided adjacent to the hillside. In addition, during grading and construction activities any blasting or pile -driving near the hillside will not occur during the period from Jan. 1 through June 301h. 45. The landscape plan shall include only plants that are non -toxic to wildlife. All exotic plants such as tamarisk and fountain grass are prohibited. Existing trees may remain. 46. If Bighorn Sheep enter onto the Project Site, an 8-foot fence (or the functional equivalent) between the development and the hillside, if any, shall be constructed. The gaps should be 11 centimeters (4.3 inches) or less. If determined necessary, the developer shall construct temporary fencing while permanent fencing is constructed. The fence shall not contain gaps in which bighorn sheep can be entangled. If the developer transfer or disposes of any of the property adjacent to the hillside, the developer shall reserve an easement sufficient for the construgigp,., of fencing if needed in the future. A:\CC COA SP 2002-061 .wpd n 1 RESOLUTION 2002-102 CONDITIONS OF APPROVAL - RECOMMENDED SPECIFIC PLAN 2002-061 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 47. Dogs shall not be permitted to be loose within the project area, and shall be kept away from the hillside areas through appropriate signage and fencing, where applicable. 48. Access into the hillside area from the site will be discouraged through the use of signs or barricades, if necessary, unless the access is provided as part of a trail system that is approved by the USFWS and CDFG. 49. The final design of the project shall insure that road and driveways are designed to minimize headlight shine from vehicles onto the hillside. 50. In all areas adjacent to the hillsides, non -glare glass shall be used in new construction. Exterior building lights shall not shine on the hillside. Exterior lighting shall be kept at the safest possible minimum intensity and aimed away from the hillside. 51. The developer shall obtain a stream bed alteration agreement with the Department of Fish and Game prior to grading if required under the California Fish and Game Code. A:\CC COA SP 2002-061 .wpd 1 RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT TO DEVELOP IN HILLSIDE PROPERTY CASE NO.: CONDITIONAL USE PERMIT 2002-071 WINCHESTER DEVELOPMENT WHEREAS, the City Council of the City of La Quinta did on the 19th day of November, 2002, hold a duly noticed public hearing to consider a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM ), collectively "the Project", generally located west of Jefferson Street alignment, south of Quarry Lane, more particularly described as: A PORTION OF A.P.N. 766-050-008 WHEREAS, the Planning Commission of the City of La Quinta did on the 22nd day of October, 2002, hold a duly noticed public hearing to consider a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM ), collectively "the Project", generally located west of Jefferson Street alignment, south of Quarry Lane, more particularly described as: A PORTION OF A.P.N. 766-050-008 WHEREAS, said Conditional Use Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002-458), and determined that the proposed Conditional Use Permit will not have a significant impact on the environment and a Mitigated Negative Declaration of environmental impact is recommended for certification; and, WHEREAS, at said public hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City council did find the following facts and reasons to justify the recommendation for approval of the Conditional Use Permit: 1 . The project is consistent with the General Plan in that the project proposed for property is residential and the property is designated Low Density Residential. r o-• "t N A:\draft CC RESO CUP 2002-071.wpd i Resolution 2002- Conditional Use Permit 2001-071 Winchester Development Adopted November 19, 2002 Page 2 2. This project has been designed to be consistent with the provisions of the Zoning Code, or amended as allowed in the applicable Specific Plan. I Processing and approval of this project is in compliance with the requirements of the California Environmental Quality Act in that the La Quinta Community Development Department has determined this Conditional Use Permit will not have a significant impact on the environment and a Mitigated Negative Declaration of environmental impact has been certified. 4. The design of the project is appropriate for the use in that it has been designed with the appropriate parking and vehicular access. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council in this case. 2. That it does hereby approve the above -described Conditional Use Permit request for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 19th day of November, 2002, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California Resolution 2002- Conditional Use Permit 2001-071 Winchester Development Adopted November 19, 2002 Page 3 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California !• V RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2002-071 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 GENERAL 1 . Developer agrees to indemnify, defend, and hold harmless the City of La Quinta in the event of any legal claim or litigation arising out of the City's approval of this project. The City of La Quinta shall have the right to select its defense counsel in its sole discretion. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. The use of the subject property for residential uses shall be in conformance with the approved exhibits and Conditions of Approval contained in Conditional Use Permit 2001-064, Specific Plan 2002-071, and Environmental Assessment 2002-548, unless otherwise amended by the following conditions. 3. The approved Conditional Use Permit shall be used within two years of the effective date of approval, otherwise, it shall become null and void and of no effect whatsoever. "Used" means the issuance of a building permit for the project. A time extension for this Conditional Use Permit may be requested as permitted in Municipal Code Section 9.200.080 D. FIRE MARSHALL 4. Driveways less than 150 feet in length may be 12 feet wide, no turn -around or turn out is required. 5. Driveways exceeding 150 feet, but less than 300 feet must be no less than 16 feet wide. Turnouts will be required at mid -point on driveways exceeding 150 feet, but less than 300 feet and a turn -around will be required at the building end. (Upon review, if there are no line of sight problems between the Street and the building, the Fire Department may waive the turn -out requirement). 6. Driveways exceeding 300 feet in length must be no less than 20 feet wide. No turnouts will be required, however a turn -around at the building end is required. 7. If a required turn -out cannot be provided at mid -point, the road width will be 20 feet he full length, and a turn -around is still required at the building end. 8. Turn -around must be within 50 feet of the building. A:\CC COA CUP 2002-071.wpd RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2002-071 NOVEMBER 19, 2002 9. Access must not exceed a grade of 15%. The fire Department fire engines have serious difficulty on grades exceeding this amount. 10. Depending on the location of the driveways and the distance to the homes a standard fire hydrant may required at each driveway. The distance from a fire hydrant and the home should not exceed 500 feet. VOLUNTARY ADDITIONAL CONDITIONS OF APPROVAL 1 1 . The existing streambed located directly est of the project will not be altered in any way without prior consent of the Department of Fish and Game, the Fish and Wildlife Service, and the City of La Quinta. 1 1 . The applicant will provide to the City of La Quinta or its designee 8 acres (2:1 Ratio) of mitigation property in Martinez Canyon or an alternate agreed upon location or a maximum of $4,000 related to possible loss of potential bighorn habitat. Payment shall be made in the form of a security bond as approved by California Department of Fish and Game and be made prior to grading. 13. Efforts shall be made to ensure that all pesticides, fungicides, herbicides and fertilizers used during the construction and operation of the Project Site will not be harmful to wildlife. 14. A construction plan shall be prepared and demonstrate, to the extent practicable, construction activities that emit excessive noise will be avoided adjacent to the hillside. In addition, during grading and construction activities any blasting or pile -driving near the hillside will not occur during the period from Jan. 1 through June 301h. 15. The landscape plan shall include only plants that are non -toxic to wildlife. All exotic plants such as tamarisk and fountain grass are prohibited. Existing trees may remain. 16. If Bighorn Sheep enter onto the Project Site, an 8-foot fence (or the functional equivalent) between the development and the hillside, if any, shall be constructed. The gaps should be 11 centimeters (4.3 inches) or less. If determined necessary, the developer shall construct temporary fencing while permanent fencing is constructed. The fence shall not contain gaps in which bighorn sheep can be entangled. If the developer transfer or disposes of any of the property adjacent to the hillside, the developer shall reserve an easement sufficient for the construction of fencing if needed in the future. h_ A:\CC COA CUP 2002-071 .wpd , 50 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED CONDITIONAL USE PERMIT 2002-071 NOVEMBER 19, 2002 17. Dogs shall not be permitted to be loose within the project area, and shall be kept away from the hillside areas through appropriate signage and fencing, where applicable. 18. Access into the hillside area from the site will be discouraged through the use of signs or barricades, if necessary, unless the access is provided as part of a trail system that is approved by the USFWS and CDFG. 19. The final design of the project shall insure that road and driveways are designed to minimize headlight shine from vehicles onto the hillside. 20. In all areas adjacent to the hillsides, non -glare glass shall be used in new construction. Exterior building lights shall not shine on the hillside. Exterior lighting shall be kept at the safest possible minimum intensity and aimed away from the hillside. 21. The developer shall obtain a stream bed alteration agreement with the Department of Fish and Game prior to grading if required under the California Fish and Game Code. MISCELLANEOUS 22. The applicant shall comply with all provisions of the Hillside Conservation District (9.140.040) except subsections C, J 1, 2, and 3, L, and M. A:\CC COA CUP 2002-071.wpd ` RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A TENTATIVE PARCEL MAP 30586 TO ALLOW A SUBDIVISION OF APPROXIMATELY 4.06 ACRES INTO TWO LOT SINGLE FAMILY RESIDENTIAL LOTS AND MISCELLANEOUS COMMON AND GOLF COURSE LOTS CASE NO.: TENTATIVE PARCEL MAP 30586 APPLICANT: WINCHESTER DEVELOPMENT WHEREAS, the City Council of the City of La Quinta, California, did on the 19t' day of November, 2002, hold a duly noticed Public Hearing to consider a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM ), collectively "the Project" generally located west of Jefferson Street alignment, south of Quarry Lane, more particularly described as: A PORTION OF A.P.N. 766-050-008 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 22ND day of October, 2002, hold a duly noticed Public Hearing and recommended approval to the City Council a request of Winchester Development to allow two residential lots to development on 4.06 acres located within the Hillside Conservation Overlay District by means of a Specific Plan (SP 2002-061), Conditional Use Permit (CUP 2002-071) and a Parcel Map (TPM 30586), collectively "the Project" generally located west of Jefferson Street alignment. WHEREAS, said Tentative Parcel Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63), in that an Environmental Assessment was completed for this project. WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said Commission did make the following Mandatory Findings of approval to justify said Tentative Parcel Map 30586: A. The proposed map is consistent with the City of La Quinta General Plan. The project is a Low Density Residential (LDR) District per the provisions of the 2002 General Plan Update. Tentative Parcel Map 30586 is consistent with the goals, policies and intent of the La Quinta General Plan provided conditions , contained herein are met to ensure consistency with the General Plan, and ' / N A:\CC RESO PM 30586.wpd Resolution 2002- Tentative Parcel Map 30586 Winchester Development Adopted November 19, 2002 mitigation measures pursuant to Environmental Assessment 2002-458. The density and design standards for the tract will comply with the Land Use Element of the General Plan. B. The design, or improvement of, the proposed subdivision is consistent with the La Quinta General Plan and the Subdivision Ordinance. All streets and improvements in the project conform to City standards contained in the General Plan and Subdivision Ordinance as designed. All on - site streets will be private. Access for the single family lots will be provided from an internal loop street planned under Tentative Tract Map. C. The design of the Tentative Parcel Map or the proposed improvements are not likely to cause substantial environmental damage, or substantially injure fish or wildlife, or their habitat. The subject site is physically suitable for the proposed land division. Therefore, this project will not cause substantial environmental damage or injury to fish or wildlife, or their habitat because mitigation measures will be implemented. D. The design of the Tentative Parcel Map or type of improvements, are not likely to cause serious public health problems. The design of the Tentative Parcel Map, as conditionally approved, will not cause serious public health problems because they will install urban improvements based on City, State, and Federal requirements. E. The design of the Tentative Parcel Map, or type of improvements, will not conflict with easements, acquired by the public at large, for access through, or use of, property within the proposed subdivision. The proposed streets are planned to provide direct access to each single family lot. All required public easements will provide access to the site or support necessary infrastructure improvements. F. The design of the lots, or type of improvements are not likely to cause serious public health problems in that the Fire Marshall, Sheriff's Department, and the City's Building and Safety Department have reviewed the proposal for public r—" health conditions and the project is conditioned as appropriate. i, A:\CC RESO PM 30586.wpd Resolution 2002- Tentative Parcel Map 30586 Winchester Development Adopted November 19, 2002 G. The design of the lots, or type of improvements, will not conflict with easements acquired by the public at large, for access through or use of property within the proposed subdivision in that the proposed internal streets will be privately owned and maintained, and that there will be no publicly -owned improvements within the Tentative Parcel Map. H. The design of the lots and grading improvements, including the pad elevation differentials within the tract are an acceptable minimum in that the tract design preserves community acceptance and buyer satisfaction. WHEREAS, in the review of this Tentative Parcel Map, the City Council has considered the effect of the contemplated action on housing needs of the region for purposes of balancing those needs against the public service needs of the residents of the City of La Quinta and its environs with available fiscal and environmental resources; NOW, THEREFORE, BE IT RESOLVED by the City council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby approve Tentative Parcel Map 30586 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Planning Commission, held on this the 19`h day of November, 2002 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ' Resolution 2002- Tentative Parcel Map 30586 Winchester Development Adopted November 19, 2002 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California A:\CC RESO PM 30586.wpd t' RESOLUTION 2002-104 CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 GENERAL The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Parcel Map, and any Parcel Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 4. The applicant shall comply with applicable provisions of the City's NPDES storm water discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside r o r a A:\CC COA TPM 30586.wpd ^ i ` ll RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs less than five (5) acres of land, but which is part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control) 2) Temporary Sediment Control 3) Wind Erosion Control 4) Tracking Control 5) Non -Storm Water Management 6) Waste Management and Materials Pollution Control E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). r� Q1 A:\CC COA TPM 30586.wpd wj RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall acquire an easement across Lot G of Tract No. 27728 for access on the Parcel Map in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Parcel Map. 9. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 10. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Parcel Map and the date of recording of any Parcel Map, unless such easement is approved by the City Engineer. PARCEL MAPS 11. Prior to the City's approval of a Parcel Map, the applicant shall furnish accurate AutoCAD files of the Parcel Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be f ully retrievable into a basic AutoCAD program. Where a Parcel Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster - image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. A:\CC COA TPM 30586.wpd RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 12. The following improvement plans shall be prepared and submitted for review and approval by the City. A separated set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. A. On -Site Rough Grading Plan: 1 " = 40' Horizontal B. On -Site Precise Grading Plan: 1 " = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. The applicant may be required to prepare other improvement plans required by other agencies and utility purveyors. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 13. The City maintains standard plans, detail sheets and construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 14. The applicant shall furnish a complete set of the AutoCAD files of all approved plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS A:\CC COA TPM 30586.wpd RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 15. Prior to the approval of any Parcel Map, the applicant shall install survey monuments and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing installation of the survey monuments or shall agree to any combination thereof, as may be required by the City. 16. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Parcel Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 17. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 18, Depending on the timing of the development of this Tentative Parcel Map, and the status of the off -site improvements at the time, the applicant may be required to: (1) construct certain off -site improvements, (2) construct additional off -site improvements, subject to the reimbursement of its costs by others, (3) reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map, (4) secure the costs for future improvements that are to be made by others, or (5) to agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Parcel Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 19. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed cost estimates for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed cost estimates for conditional approval of the Parcel Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. + ; r, A:\CC COA TPM 30586.wpd 0 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 20. Should the applicant fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 21. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 22. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 23. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer. C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. D. BMPs for Storm Water Pollution Prevention, erosion Control, and dust control. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Parcel Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 24. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. A:\CC COA TPM 30586.wpd a ",i i RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 25. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations and grading shown in Specific Plan 2002-061 , unless the pad elevations have other requirements imposed elsewhere in these conditions of approval. 26. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown in the approved Specific Plan 2002-061 , the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 27. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 28. The applicant shall meet the individual -lot retention provisions of Chapter 13.24.120 (Drainage), sub -section "K.", LQMC. 29. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 30. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 31, Storm water handling shall conform with the approved hydrology and drainage report prepared for original Quarry.. Nuisance water shall be disposed of in an approved manner. UTILITIES 1 A:\CC COA TPM 30586.wpd RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 32. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 34. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 35. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. 36. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 37. The applicant shall comply with the provisions of Section 13.24.100 (Access For Individual Properties And Development), LQMC. 38. General access to and from the Specific Plan area shall be Tom Fazio Lane South and other existing road connected to it. 39. The applicant shall extend improvements beyond the subdivision boundaries as needed + 8to ensure they safely integrate with existing improvements. LANDSCAPING 40. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 41. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. QUALITY ASSURANCE 42. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 43. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. A:\CC COA TPM 30586.wpd 5 � �l RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 44. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. MAINTENANCE 45. The applicant shall comply with the provisions of Section 1 3.24.160 (Maintenance), LQMC. 46. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 47. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. VOLUNTARY ADDITIONAL CONDITIONS OF APPROVAL 48. The existing streambed located directly est of the project will not be altered in any way without prior consent of the Department of Fish and Game, the Fish and Wildlife Service, and the City of La Quinta. 49. The applicant will provide to the City of La Quinta or its designee 8 acres (2:1 Ratio) of mitigation property in Martinez Canyon or an alternate agreed upon location or a maximum of $4,000 related to possible loss of potential bighorn habitat. Payment shall be made in the form of a security bond as approved by California Department of Fish and Game and be made prior to grading. 50. Efforts shall be made to ensure that all pesticides, fungicides, herbicides and fertilizers used during the construction and operation of the Project Site will not be harmful to wildlife. 51. A construction plan shall be prepared and demonstrate, to the extent practicable, construction activities that emit excessive noise will be avoided adjacent to the hillside. In addition, during grading and construction activities any blasting or pile -driving near the hillside will not occur during the period from Jan. 1 through June 30tn A:\CC COA TPM 30586.wpd 4 RESOLUTION 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE PARCEL MAP 30686 WINCHESTER DEVELOPMENT NOVEMBER 19, 2002 51. The landscape plan shall include only plants that are non -toxic to wildlife. All exotic plants such as tamarisk and fountain grass are prohibited. Existing trees may remain. 52. If Bighorn Sheep enter onto the Project Site, an 8-foot fence (or the functional equivalent) between the development and the hillside, if any, shall be constructed. The gaps should be 11 centimeters (4.3 inches) or less. If determined necessary, the developer shall construct temporary fencing while permanent fencing is constructed. The fence shall not contain gaps in which bighorn sheep can be entangled. If the developer transfer or disposes of any of the property adjacent to the hillside, the developer shall reserve an easement sufficient for the construction of fencing if needed in the future. 53. Dogs shall not be permitted to be loose within the project area, and shall be kept away from the hillside areas through appropriate signage and fencing, where applicable. 54. Access into the hillside area from the site will be discouraged through the use of signs or barricades, if necessary, unless the access is provided as part of a trail system that is approved by the USFWS and CDFG. 55. The final design of the project shall insure that road and driveways are designed to minimize headlight shine from vehicles onto the hillside. 56. In all areas adjacent to the hillsides, non -glare glass shall be used in new construction. Exterior building lights shall not shine on the hillside. Exterior lighting shall be kept at the safest possible minimum intensity and aimed away from the hillside. 57. The developer shall obtain a stream bed alteration agreement with the Department of Fish and Game prior to grading if required under the California Fish and Game Code. MISCELLANEOUS 58. The applicant shall comply with all provisions of the Hillside Conservation District (9.140.040) except subsections C, J1, 2, and 3, L, and M. A:\CC COA TPM 30586.wpd " ATTACHMENT #1 EE U) 3 0 z 0 V) 0 LA QUINTA W AVE 5 PGAWEST LAKE CAHUILLA AVE 5 7-7 QUARRY PROJECT/ I AVE LOCATION l z 0 Y Q r�. 71 ATTACHMENT #4 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 22, 2002 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Assistant City Engineer Steve Speer, Planning Manager Oscar Orci, Principal Planner Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of October 8, 2002. Commissioner Tyler asked that Page 12, Item #6 and #7 be corrected to state "...Condition 43.A..." There being no further corrections, it was moved and seconded by Commissioners Tyler/Robbins to approve the minutes as corrected. Unanimously approved. B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: A. Environmental Assessment 2002-548, Specific Plan 2002-061, Conditional Use Permit 2002-071, and Tentative Parcel Map 30586; a request of Winchester Development for Quarry Ranch L.L.C., for certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-548, consideration of a Specific Plan to allow development on hillside property; a Conditional Use Permit F' G:\WPDOCS\PC Minutes\10-22-02.wpd 1 '� Planning Commission Minutes October 22, 2002 as required for all development in the Hillside Conservation Overlay District; and subdivision of 4.08 acres into two residential lots for the property located west of Jefferson Street, south of Quarry Lane. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Abels questioned what portion of the project was within the 20% of the slope. Staff explained the portion that was within the 20% slope. 3. Commissioner Tyler asked staff to explain the colored exhibit map. Staff did so and explained the applicant would need to come back to the Planning Commission for approval of a Site Development Permit and grading plan. 4. Chairman Butler asked staff to indicate the location of the existing road on the map. Staff indicated on the map. Chairman Butler stated he and Commissioner Abels had been given a tour of the site by the applicant. 5. Commissioner Tyler questioned the Environmental Checklist, Aesthetics b. as to why the checklist indicated it was significantly impact. 6. Commissioner Robbins stated he understood the applicant had agreed to the standards imposed by the Department of Fish and Game and questioned why they were not included in the Mitigation Monitoring Report. City Attorney Kathy Jenson stated they were agreed to between the two parties are voluntary conditions and not a part of the mitigation measures. Commissioner Robbins stated these two lots were a portion of lettered Lot I and asked if it was the intent, or if the applicant would be allowed to develop the remainder of lettered Lot I at a later date. Staff stated yes. 7. Commissioner Kirk asked where the requirements for development in the hillside were found in the Municipal Code. Staff indicated they were contained in the Hillside Overlay Ordinance. Commissioner Kirk asked if the City had approved a development of this sort in the Hillside Overlay District. Staff stated the ) - Tradition project did allow development above 20% slope, but did E' G:\WPDOCS\PC Minutes\ 1 0-22-02.wpd 2 J iJ ° Planning Commission Minutes October 22, 2002 not grade in the hillside above the 20%. The roads were graded above the 20% slope. The City has never approved a building pad above the 20% slope. Community Development Director Jerry Herman stated that above the Enclave development within Specific Plan 121-E, there was a condominium project proposed to be developed on a knoll that was downsized and has been graded, but not built on. 8. Commissioner Tyler asked if it was staff's position that the five conditions required for development in the hillside had been complied with. Staff stated yes at this point, but the applicant still needs to submit a site development permit. Commissioner Tyler stated the only real pertinent difference between the RL and RVL is the density factor. Staff agreed that density was the key factor. 9. Chairman Butler asked if the applicant would like to address the Commission. Mr. John Shaw, representing Winchester Development and the applicant, gave a presentation on the project and stated the only issue they had was in regard to the remainder of lettered lettered Lot I being designated as Open Space. As long as it could be developed as golf course, they would have no objection Staff clarified that the entire lettered Lot I is zoned as LDR. The tract map is approved which allowed lettered Lot I to be developed as Golf Course, so there is a potential to develop this as residential. 10. Commissioner Robbins asked if the remainder of lettered Lot I could be conditioned to be Open Space. City Attorney Kathy Jenson stated yes. 11. Commissioner Robbins asked if the applicant had any objection with the designation as Open Space. Staff explained that a designation of Open Space would not allow any golf course development. It would have to be designated Golf Course/Open Space. Mr. Shaw stated the remainder of lettered Lot I is intended to be developed as a golf course. 12. Commissioner Kirk asked where on the ridgeline would the daylight line fall. Mr. Shaw indicated on the map its location. 13. Commissioner Robbins asked about the cul-de-sac adjacent to lettered Lot I. Mr. Shaw indicated it was part of the tract map previously approved. G:\WPDOCS\PC Minutes\10-22-02.wpd 3 Planning Commission Minutes October 22, 2002 14. Commissioner Tyler asked why they were asking for the RL versus RVL zoning. Mr. Dave Dawson, Principal Planner for Keith Companies, stated the RVL designation is required when developing in the Hillside Conservation area. They wanted to use the RL to remain consistent with the General Plan which is LDR and the RL corresponding with 2-4 units allowed. Commissioner Tyler stated his concern was that once it was changed to RL it could create a "pandora's box". 15. Commissioner Kirk stated that under the current General Plan only one house would be allowed. Mr. Dawson stated the entire lettered Lot I is designated as Low Density Residential which allows four units to the acre. If an alternate configuration could be done, 58 units would be allowed. Lettered Lot I is 18.5 acres. 16. Commissioner Robbins stated that if it was restricted to one unit per ten acres, it would not restrict any golf course development. 17. Chairman Butler stated that if it is restricted and the zoning is not changed, the applicant has the opportunity to put golf holes in that vicinity with more excavation to the slope to the north. 18. Commissioner Robbins stated the Ordinance currently allows one unit to ten acres but does not restrict the developer from developing other "things" on the ten acres. If we allow them to develop golf courses, it does not change the intent of the Ordinance. 19. Commissioner Tyler asked if the height of the houses could be restricted to 22 feet. Mr. Shaw stated he had no objection. He asked if the site development permit was required to be brought back to the Planning Commission. Staff stated yes. 20. Chairman Butler asked if there was any other public comment. There being no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 21. Commissioner Tyler stated he had some concerns in regard to the height restrictions, but if the applicant was willing to accept a condition restricting the height to 22 feet, he had no objection. In regard to re -vegetation of the area, it is not always successful. He has concerns about violating the Hillside Conservation Ordinance in general. G:\WPDOCS\PC Minutes\10-22-02.wpd 4 Planning Commission Minutes October 22, 2002 22. Commissioner Kirk stated he has similar concerns. The applicant has made some good points, but the Commission knows this will set a precedent. He would prefer to see the Ordinance changed. If it does not apply to this type of land, we should make some adjustments in the Ordinance so this is not covered by the Hillside Ordinance so we do not have to violate it. This would be a better development instead of using a specific plan as a way to get out the unpleasant aspects of the Zoning Code. If the Zoning Code does not make sense, then it should be changed. He would suggest a better solution would be to change the zoning on the property. 23. Commissioner Robbins stated he too has concerns about developing in the hillside, but does see that this project will not have visual impacts. He would agree that the remainder of lettered Lot I be restricted to only golf course development. 24. Chairman Butler stated it is the conditional use permit that allows the development in the hillside. Approving a specific plan does not affect the hillside, but the conditional use permit that dictates what can be developed. 25. Commissioner Kirk clarified the conditional use permit is necessary in any case you are in the Hillside Conservation Overlay District and in this specific case, a specific plan is being used to get out of some "nasty" components of the Overlay District. It is the specific Plan that is being used to develop the site. 26. Commissioner Robbins asked if lettered Lot I could be conditioned if it is not contained in the specific Plan. City Attorney Kathy Jenson stated that if the applicant is agreeable, then yes. 27. Community Development Director explained that a specific plan was prepared to deal with the issues of development of the land that is zoned as LDR. Commissioner Kirk asked if there was any 20% slope on a parcel, it falls within the District. The 20% requirement is the development requirement, so it is any 20%. You fall within the District if you have property that is 20% or more from the toe of the slope. 28. Commissioner Kirk stated it was his understanding that these properties do not average over 20%. Mr, Shaw stated the avera�fe' slope for Parcel 1 is 9.41 %. Principal Planner Fred Baker stated G:\WPDOCS\PC Minutes\10-22-02.wpd 5 Planning Commission Minutes October 22, 2002 you could take either the single lot or the entire site and say there is an average of 20%. From what they have shown to staff they have an average above 20%. Commissioner Kirk asked if they could approve the subdivision and determine the two residential lots are not within the Overlay District and consequently a specific plan is not needed for their development. Community Development Director Jerry Herman stated that by definition they are caught in the Overlay District. Anything above the toe of the slope is within the Overlay District. Discussion followed. 29. There being no further discussion, it was moved and seconded by Commissioners Robbins/Abels to adopt Planning Commission Resolution 2002-101 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-548, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Butler. NOES: Commissioner Tyler. ABSENT: None. ABSTAIN: None. 30. It was moved and seconded by Commissioner Robbins/Abels to adopt Planning Commission Resolution 2002-102 recommending approval of Specific Plan 2002-061, subject to the findings. 31. Commissioner Kirk stated he did not feel comfortable voting for or against this until the City Attorney renders an opinion on whether or not the Overlay District applies, or could potentially apply to this property. Chairman Butler recessed the meeting at 8:04 to allow the City Attorney time to review the Code and render a decision. The meeting was reconvened at 8:14 p.m. 32. City Attorney Kathy Jenson stated that if any part of the parcel at issue is above the toe of the slope it drawn into the application. Therefore, it a part of the Hillside Overlay District. a. Condition added that lettered Lot I is within the Specific Plan and allowed only two units with a 22 foot height, one story limit, and the remainder of lettered Lot I be limited to Golf Course/Open Space. ROLL CALL: AYES: Commissioners Abels, Robbins, and Chairman Butler, NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. G:\WPDOCS\PC Minutes\ 1 0-22-02.wpd 6 Planning Commission Minutes October 22, 2002 33. It was moved and seconded by Commissioners Robbins/Abels to adopt Planning Commission Resolution 2002-103 recommending approval of Conditional Use Permit 2001-071, subject to the findings and conditions as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Butler, NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. 34. It was moved and seconded by Commissioners Robbins/Abets to adopt Planning Commission Resolution 2002-104 recommending approval of Tentative Parcel Map 30586, subject to the findings and conditions as recommended: ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Chairman Butler, NOES: Commissioners Kirk and Tyler. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: None. Vill. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the October 15, 2002 City Council meeting. B. Commissioners requested staff put Commission study sessions on the next agenda. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held November 12, 2002, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:22 p.m. on October 22, 2002. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC Minutes\10-22-02.wpd 7 T4'y/ 4 CPQ�rw COUNCIL/RDA MEETING DATE: November 19, 2002 ITEM TITLE: Public Hearing on a One Year Time Extension for Tentative Tract Map 29878, a 60 Single Family and Various Lettered Lot Subdivision on 22 ± Acres Located at the Southeast Corner of Avenue 54 and PGA Boulevard in Planning Area #4 of Specific Plan 83-002 under City Council Resolution 2000-131 Applicant: KSL Hotel Land, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: OL- Adopt a Resolution of the City Council approving a one year time extension for Tentative Tract Map 29878, subject to findings and conditions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Property History The 22.21 acre site, located at the southeast corner of Avenue 54 and PGA Boulevard, was graded approximately 17 years ago during construction of the original off -site street improvements for PGA West and a planned commercial center. On October 3, 2000, the City Council approved the following site related development actions: 1 . General Plan Amendment 2000-070 and Zone Change 2000-095, a land use change from Community Commercial to Medium Density Residential under Resolution 2000-129 and Ordinance No. 349; 2. Specific Plan 83-002 Amendment #4, a land use change from Community Commercial to Medium Density Residential under Resolution 2000-130. This plan update reduced the number of residential units from 5,000 to 3,936 on 1,687 acres. Of this total, golf course fairways make up approximately 38% of the master planned community; and 3. Tentative Tract Map 29878, a 60 single family and various lettered lot subdivision on 22 ± acres in Planning Area #4 of SP 83-002 under Resolution 2000-131 . Access to the project is PGA Boulevard and emergency only access on Avenue 54 on the east side of the parcel. A private loop street (Lots "A" through "D") and single cul-de-sac (Lot "E") provide access to the proposed lots ranging in size from 6,250 square feet to 10,932 square feet; each lot backs up to a four acre manmade lake (Lot "0") in the center of the development (Attachment 1). Guest parking is planned throughout the project on the two-way private streets. Lot #61 is being set aside for development of a clubhouse. Other supplemental lots are provided for a well site (Lot #62) and Verizon substation (Lot "U"). A copy of the City Council Minutes is attached (Attachment 2). On October 30, 2000, the site's underlying parcel map (PM 29799) was recorded establishing a 19.267 acre parcel and six perimeter lettered lots. The City Council, on November 21, 2000, adopted Resolution 2000-149 granting conditional approval of the final map and subdivision improvement agreement, subject to certain requirements being met before recordation. On November 27, 2001, the Planning Commission approved Site Development Permit 2001-717 allowing a merchant builder "Welcome Center" to house the sales offices of builders within PGA West, utilizing a 2,400 square foot modular building and parking for 20 vehicles on the site under Resolution 2001-143. This facility has been installed and will be operational until November 27, 2005, unless construction of this project occurs. Project Request Condition #4 of City Council Resolution 2000-131 required the subdivision map to be recorded by October 3, 2002, unless a time extension was granted. On August 26, 2002, the applicant requested a one year time extension for their residential subdivision. No subdivision map changes have been requested. Planning Commission Review On October 8, 2002, the Planning Commission, on a 4-0 vote, adopted Resolution 2002-097, recommending to the City Council approval of a one year time extension for TTM 29878, subject to findings and conditions (Attachment 3). Public Notice This project was advertised in the Desert Sun newspaper on November 6, 2002, and mailed to all property owners within 500 feet of the site on October 15, 2002, by the Community Development Department. To date, no comments have been received from adjacent property owners. Any written comments received will be handed out at the meeting. Agency Comments A copy of this request has been sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Conclusion Under La Quinta Municipal Code provisions, the subdivider may apply for a maximum of three one-year time extensions. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolution. The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council approving a one year time extension for Tentative Tract Map 29878, subject to findings and conditions; or 2. Do not approve the above Resolution; or 3. Provide staff with alternative direction. Respectfully submitted, JgfryfHer`m4n, immunity Development Director Approved for submission by: Thomas P. Genovese, City Manager' Attachments: 1 . TTM 29878 Exhibit 2. October 3, 2000 City Council Minutes (Excerpt) 3. October 8, 2002 Planning Commission Minutes (Excerpt) RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ONE YEAR TIME EXTENSION FOR A 60 SINGLE FAMILY AND OTHER COMMON LOT SUBDIVISION ON 22.21 ACRES LOCATED AT THE SOUTHEAST CORNER OF AVENUE 54 AND PGA BOULEVARD CASE NO.: TENTATIVE TRACT MAP 29878, TIME EXTENSION #1 APPLICANT: KSL HOTEL LAND, LIMITED PARTNERSHIP Assessor's Parcel Numbers: 775-080-009 to -014 (formerly 775-080-002) Parcels 1 and A-F of Parcel Map 29799 WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-63 adopted by the La Quinta City Council) in that the City Council certified an Addendum to the PGA West EIR (State Clearinghouse No. 83062922; Environmental Assessment 83-009) pursuant to CEQA Guidelines § 15164 on October 3, 2000 by adoption of Resolution 2000-128. No changed circumstances, conditions or new information exists which require preparation of a subsequent EIR pursuant to Public Resources Code 21 166; and WHEREAS, the City Council of La Quinta, California, did on the 3rd day of October, 2000, adopt Resolution 2002-131 approving Tentative Tract Map 29878, subject to Findings and Conditions of Approval. Condition #4 required recordation of the subdivision map by October 3, 2002, unless a time extension is applied for and granted; and WHEREAS, on October 30, 2000, the site's underlying parcel map (PM 29799) was recorded establishing a 19.267 acre parcel and six perimeter lettered lots; and WHEREAS, the City Council of La Quinta, California, did on the 21 S1 day of November, 2000, adopt Resolution 2000-149 granting conditional approval of the final map and subdivision improvement agreement for TTM 29878, subject to certain requirements being met before recordation. The map has gone unrecorded; therefore, a time extension has been requested pursuant to Section 13.12.160 (Extensions of time for tentative maps) of the Municipal Code; and WHEREAS, on August 26, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and J City Council Resolution No. 2002-_ Tentative Tract 29878, Time Extension #1 Adopted: November 19, 2002 Page 2 WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 8" day of October, 2002, hold a duly noticed Public Hearing to consider a one year time extension for Tentative Tract Map 29878, and on a 4-0 vote, adopted Resolution 2002-097, recommending to the City Council approval, subject to findings and conditions; and WHEREAS, the City mailed public hearing notices to all property owners within 500 feet of the project site on October 15, 2002, pursuant to Section 13.12.100 of the Subdivision Ordinance and published a notice in the Desert Sun newspaper on November 6, 2002. All written correspondence is on file with the Community Development Department; and WHEREAS, the City Council of the City of La Quinta, California, did on the 19th day of November, 2002, hold a duly noticed Public Hearing to consider a one year time extension for a 60 single family and other common lot subdivision on 22.21 acres located at the southeast corner of Avenue 54 and PGA Boulevard within Specific Plan 83-002; and WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to approve said Time Extension for Tentative Tract Map 29878: Finding Number 1 - Consistency with the General Plan/Specific Plan The project is consistent with the City's General Plan Medium Density Residential land use designation of up to eight dwelling units per acre pursuant to General Plan Amendment 2000-070 and Specific Plan 83-002 (Amendment #4, Planning Unit #4). The Tentative Tract Map is consistent with the City's General Plan with the implementation of Conditions of Approval to provide for adequate storm water drainage. Finding Number 2 - Consistency of Design and Improvements The design and improvements of the proposed subdivision are consistent with the City's General Plan; the implementation of the recommended conditions of approval ensures proper street widths, perimeter walls, parking requirements, and timing of construction improvements. V n J City Council Resolution No. 2002-_ Tentative Tract 29878, Time Extension #1 Adopted: November 19, 2002 Page 3 Finding Number 3 - Consistency of Public Easements As conditioned, the design of the subdivision, or type of improvements, will not conflict with easements, acquired by the public at large, for access through, or use of, property within the subdivision. Finding Number 4 - Public Health and Safety The design of the subdivision and type of improvements, as conditioned, are not likely to cause serious public health problems, in that this issue was considered in Specific Plan 83-002 (Amendment #4) in which no significant health or safety impacts were identified for the proposed project. Finding Number 5 - Suitability of Site The design of the subdivision, or the proposed improvements, are not likely to cause substantial environmental damage, or substantially, and unavoidably injure fish or wildlife, or their habitat, in that SP 83-002 (Amendment #4) prepared for Tract 29878 did not identify any significant impacts for this issue as the site was graded 17 years ago. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: That the above recitations are true and constitute the findings of the City Council in this case pursuant to Section 13.12.130 of the Municipal Code; 2. That it does hereby require compliance with Specific Plan 83-002 (Amendment #4), a golf -oriented residential development on 1,687 ± acres; 3. No changed circumstances, conditions or new information exists which would require the preparation of a subsequent EIR pursuant to Public Resources Code § 21 166; and 4. That it approves a one year time extension for Tentative Tract Map 29878 for the reasons set forth in this Resolution and subject to the attached conditions. f City Council Resolution No. 2002-_ Tentative Tract 29878, Time Extension #1 Adopted: November 19, 2002 Page 4 PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 191h day of November, 2002, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: JOHN J. PENA, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California CITY COUNCIL RESOLUTION NO. 2002- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29878, 1 ST TIME EXTENSION KSL LAND HOLDINGS, INC. NOVEMBER 19, 2002 GENERAL 1 . The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. Tentative Tract Map 29878 shall comply with the requirements and standards of § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. This Map shall expire on October 3. 2003, unless extended pursuant to the requirements of Section 13.12.160 of the Subdivision Ordinance. 4. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB $ s- City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 111 Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 2 acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: A. PUBLIC STREETS - None required. B. PRIVATE STREETS 1) Residential: 31-foot width. On -street parking is prohibited and provisions shall be made for adequate off-street parking for residents and visitors. The CC&R's shall contain language requiring the Homeowner's Association to provide for ongoing enforcement of the restrictions. 2) Entry street: 45-foot width. C. CULS DE SAC 1) Public or Private: Use Riverside County Standard 800 (symmetric) or 800A (offset); Public - 45-foot radius, Private - 39.5-foot radius. 8. Right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. It ON City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 3 9. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 10. If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant the necessary rights of way within 60 days of written request by the City. 1 1 . The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the express concurrence of IID. 12. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): A. PGA Boulevard: 20-feet B. Avenue 54: 20-feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 13. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 14. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 15. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 4 16. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of way or access easements to those properties or notarized letters of consent from the property owners. 17. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval of this tentative map by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAPS) AND PARCEL MAP(S) 18. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." Precise grading plans shall have signature blocks for Community Development Director and the Building Official. All other plans shall have signature blocks for the City Engineer. Plans are not approved for construction until they are signed. "Streets and Drainage" plans shall normally include signals, sidewalks, bike paths, entry drives, gates, and parking lots. "Landscaping" plans shall normally include irrigation improvements, landscape lighting and entry monuments. "Precise Grading" plans shall normally include perimeter walls. r City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 15S Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 5 Plans for improvements not listed above shall be in formats approved by the City Engineer. 20. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. 21. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 22. Depending on the timing of development of the lots or parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to construct additional improvements subject to reimbursement by others, to reimburse others who construct improvements that are obligations of this map, to secure the cost of the improvements for future construction by others, or a combination of these methods. In the event that any of the improvements required herein are constructed by the City, the Applicant shall, at the time of approval of a map or other development or building permit, reimburse the City for the cost of those improvements. 23. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. t� F �. • 7 City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1st Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 6 Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 24. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 25. If improvements are phased with multiple final maps or other administrative approvals (e.g., Site Development Permits), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 26. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. GRADING 27. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors r A i City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1s` Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 7 and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95% Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish certifications as required by FEMA that the above conditions have been met. 28. Prior to issuance of a grading permit, the applicant shall furnish a preliminary geotechnical ("soils") report and an approved grading plan prepared by a qualified engineer. The grading plan shall conform with the recommendations of the soils report and be certified as adequate by a soils engineer or engineering geologist. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 29. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 30. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. The limits given in this condition and the previous condition are not entitlements and more restrictive limits may be imposed in the map approval or plan checking process. If compliance with the limits is impractical, however, the City will consider alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 31. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 32. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or prfvid4d City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, Vt Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 8 with other erosion control measures approved by the Community Development and Public Works Departments. 33. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by qualified engineers or surveyors. For each pad, the certification shall list the approved elevation, the actual elevation, the difference between the two, if any, and pad compaction. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 34. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 35. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2.5 acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 36. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 37. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 38. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 39. Retention basin slopes shall not exceed 3:1 . Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 9 40. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leachfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 41. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. 42. If the applicant proposes discharge of stormwater directly or indirectly to the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to issuance of any grading, construction or building permit and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the CC&R's for meeting these potential obligations. 43. The tract shall be designed to accommodate purging and blowoff water from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. UTILITIES 44. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, Vt Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 10 45. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 46. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 47. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) PGA Blvd. (Private Street): a. Remove existing median break and left -turn pocket located northerly of proposed project entry (Lot A) and reconstruct median island and landscaping. b. Remove existing curb returns located northerly of proposed project entry (Lot A) and reconstruct curb and gutter. Construct 8-foot wide sidewalk and perimeter landscaping. 2) Avenue 54 (Primary Arterial): a. Remove existing median break and left -turn pocket located approximately 600-feet easterly of the centerline of Jefferson Street/PGA Blvd. and reconstruct median island and landscaping. b. Remove existing curb returns located approximately 600-feet easterly of the centerline of Jefferson Street/PGA Blvd. and reconstruct curb and gutter. Construct 8-foot wide sidewalk and perimeter landscaping. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 15` Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 11 B. PRIVATE STREETS 1) On -site streets: construct 28-foot wide full -width improvements (measured from gutter flowline to gutter flowline) within the 31-foot right of way. All on -site streets shall be constructed with "wedge" type curb design as approved by the City Engineer. 2) All on -street parking is prohibited and the applicant shall be required to provide for the perpetual enforcement of the restriction by the Homeowners' Association. C. CULS DE SAC 1) Use Riverside County Standard 800 (symmetric) or 800A (offset). Curb flowline shall be have a 38-foot. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 48. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs, and sidewalks. Mid -block street lighting is not required. 49. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). 50. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. Knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 12 52. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. If a wedge or rolled curb design is approved, the lip at the flowline shall be vertical 0 /8" batter) and a minimum of 0.1 ' in height. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 53. The applicant shall design street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" c.a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.5"/6.00" Major Arterial 5.5"/6.50" 54. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 55. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. 56. General access points and turning movements of traffic are limited to the following: �• 1 City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 13 A. PGA Blvd. - Main project entry, to be located approximately 1,000-feet southerly of Avenue 54 and will be allow full turning movement. The gated entrance shall be designed to include two incoming lanes and one exit lane with appropriate vehicle stacking capacity, subject to final approval by the City Engineer. B. Avenue 54 - Emergency access entry, to be located approximately 1,100 feet west of the centerline of Jefferson Street. This point of entry will be restricted to right -turn movements only. LANDSCAPING AND PERIMETER WALL 57. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 58. Landscape and irrigation plans shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 59. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. 60. Prior to issuance of a grading permit, the applicant shall provide calculations consistent with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code for development of the lake. QUALITY ASSURANCE 61. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, Vt Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 14 62. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 63. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 64. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement plans which were signed by the City. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 65. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 66. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 67. The applicant shall pay a cash fee to the City in the amount of $355,000 ($16,000/gross acre subdivided) to offset offsite improvement costs for improvements installed by KSL that are a requirement of Specific Plan 83-002 and benefit all developers in the specific plan area. A portion of the fee may be refunded if the actual amount of the pro-rata share, based on actual construction costs, is confirmed to be lower. The City will not release or distribute the reimbursement funds to KSL until the actual construction costs have been confirmed and the pro-rata share formula has been approved by the City. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1" Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 15 68. Final maps under this tentative map shall be subject to the provisions of the Development Impact Fee program in effect at the time of final map approval. FIRE DEPARTMENT With respect to the conditions of approval for the above referenced land division, the Fire Department (760-863-8886) recommends the following fire protection measures be provided in accordance with La Quinta Municipal Code and/or Riverside County Fire Department protection standards: 69. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection spaced not more than 330 feet apart in any direction with no portion of any lot frontage more than 165 feet from a fire hydrant. Minimum fire flow will be 1,000 g.p.m. for a two-hour duration at 20 psi. Blue dot reflectors shall be mounted in the middle of the streets directly in line with fire hydrants. 70. Prior to recordation of the final map, the applicant/developer shall furnish one blueline copy of the water system plans to the Fire Department for review and approval. Plans will conform to the fire hydrant types, location and spacing, and the system will meet the fire flow requirements. Plans will be approved and signed by a registered civil engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department." 71. The required water system, including fire hydrants, will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 72. A temporary water supply for fire protection may be allowed for the construction of the model units only. Plans for a temporary water system must be submitted to the Fire Department for review prior to issuance of building permits. 73. Gates installed to restrict access shall be power operated and equipped with a Fire Department override system consisting of Knox Key Operated switches, series KS-2P with dust cover, mounted per recommended standard of the Knox Company. Improvement plans for the entry street and gates shall be submitted to the Fire Department for review/approval prior to installation. 74. Gate entrance and exit openings shall not be less than 16 feet in width. All gates shall be located at least 40 feet from the roadway and shall open to allow a (r. City Council Resolution No. 2002-_ Conditions of Approval - Recommended Tentative Tract Map 29878, 1' Time Extension KSL Land Holdings, Inc. Adopted: November 19, 2002 Page 16 vehicle to stop without obstructing traffic on the road. Gates shall have either a secondary power supply or an approved manual means to release mechanical control of the gate in the event of loss of primary power. 75. If public use type buildings are to be constructed, additional fire protection may be required. Fire flows and hydrant locations will be stipulated when building plans are reviewed by the Fire Department. 76. The minimum dimensions for fire apparatus access roads entering and exiting this project shall have an unobstructed width of not less than 20'-0" in each direction and an unobstructed vertical clearance of not less than 13'-6". SPECIAL 77. Letters from public agencies for this project shall become plan check requirements for final map preparation. 78. A paleontologist and archaeologist shall be present during grading and excavation of the proposed lake. gob. SLSW dVV4 13VU1 3MVL Attachment I W1 =Z, ! T zi j LU OIak It J1 0 Co U- 01 Ir h:1 0� w )� a: l ujl IL UJI w LU !ui 01 D z z Lu -j <1 ak LL, fn w !"'° \ \ w < z a: 0 uj > Ul) r LU LLJ z < uj (X No983=l-A3r iNDVMOI 10 ViNlfl, V9 �ri V: -a I t zooz z t zUP ! uy J. uj Ir- I C1 r 0 Attachment 2 Council Minutes 15 October 3, 2000 PUBLIC HEARING TO CERTIFY AN ADDENDUM TO THE PREVIOUSLY CERTIFIED PGA WEST ENVIRONMENTAL IMPACT REPORT, AMEND THE GENERAL PLAN LAND USE ELEMENT (GPA 2000-070) FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL, ZONE CHANGE (CZ 2000-095) FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL, MODIFY DEVELOPMENT STANDARDS AND DESIGN GUIDELINES AND LAND USE ALTERNATIVES (SP 83-002, AMENDMENT #4), AND APPROVE THE SUBDIVISION (TTM 29878) OF 212 ACRES INTO 50 RESIDENTIAL LOTS AND MISCELLANEOUS LOTS ON THE SOUTHEAST CORNER OF AVENUE 54 AND PGA BOULEVARD. APPLICANT: KSL LAND HOLDINGS, INC. The Mayor declared the PUBLIC HEARING OPEN at 7:09 p.m. Community Development Director Herman presented the staff report and reviewed the requested changes on the tract map. Chevis Hosea, 55-920 PGA Boulevard, of KSL Land Corporation, spoke regarding the need for a golf cart lane to provide homeowners access to the courses at PGA West and urged Council to support the proposed applications. Robert Foulk, 57-540 Interlachen, President of PGA West Master Association, stated the Association's security concerns have been resolved and they support the development. There being no further requests to speak, the Mayor declared the PUBLIC HEARING CLOSED at 7:1 1 p.m. In response to Council Member Perkins, Mr. Herman confirmed the closest commercial project is at Avenue 52. Council Member Adolph noted one resident has written a letter voicing disappointment with the zone change. However, he felt the zone change was best for the community and congratulated KSL and the homeowners association for resolving the security concerns. Council concurred. City Council Minutes 16 October 3, 2000 RESOLUTION NO. 2000-128 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING AN ADDENDUM TO ENVIRONMENTAL IMPACT REPORT 83-009 PREPARED FOR GENERAL PLAN AMENDMENT 2000-070, SPECIFIC PLAN 83-002 AMENDMENT #4, CHANGE OF ZONE 2000-095, AND TENTATIVE TRACT MAP 29878. It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-128 as submitted. Motion carried unanimously. RESOLUTION NO. 2000-129 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 2000-070 TO MODIFY THE LAND USE ELEMENT FROM COMMUNITY COMMERCIAL (CC) TO MEDIUM DENSITY RESIDENTIAL (MDR) WITHIN PGA WEST (KSL LAND HOLDINGS INC.) It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2000-129 as submitted. Motion carried unanimously. MOTION - It was moved by Council Members Sniff/Adolph to take up Ordinance No. 349 by title and number only and waive further reading. Motion carried unanimously. ORDINANCE NO. 349 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING CHANGE OF ZONE 2000-095 FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL FOR 22 ACRES LOCATED AT THE SOUTHEAST CORNER OF PGA BOULEVARD AND AVENUE 54 WITHIN PGA WEST (KSL LAND HOLDINGS INC.) It was moved by Council Members Sniff/Adolph to introduce Ordinance No. 349 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None City Council Minutes RESOLUTION NO. 2000-130 17 October 3, 2000 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING SPECIFIC PLAN 83-002 AMENDMENT #4 REVISING DEVELOPMENT STANDARDS, REDUCING RESIDENTIAL UNITS, CHANGING PLANNING AREAS, AND LAND USE CHANGE FROM COMMUNITY COMMERCIAL TO MEDIUM DENSITY RESIDENTIAL FOR 22 ACRES (PGA WEST) (KSL LAND HOLDINGS INC.) It was moved by Council Members Henderson/Sniff to adopt Resolution No. 2000-130 as submitted. Motion carried unanimously. RESOLUTION NO. 2000-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REQUEST TO SUBDIVIDE 22.21 ACRES INTO 60 SINGLE FAMILY LOTS, CLUBHOUSE LOT, WELL LOT, AND VARIOUS COMMON LOTS ON PRIVATE STREETS LOCATED. AT THE SOUTHEAST CORNER OF AVENUE 54 AND PGA BOULEVARD WITHIN PGA WEST (TENTATIVE TRACT MAP 29878 - KSL LAND HOLDINGS INC.) It was moved by Council Members Sniff/Adolph to adopt Resolution No. 2000-131 as submitted. Motion carried unanimously. .......... Bbritinued 2. ADOPPC N OF A RESOL YfIONGRANTIN CONDITIONAL PROVAL OF A FIN MAP AND SU VISION IMPR EMENT AGREE NT FOR PARCE P 29799, KSL L D CORPORAT N. (This item wa emoved from t Consent Calen r for separate a 'on - see Confirmatio of Agenda.) MOTIO - It was move y Council Mem rs Adolph/Sniff adopt Resolu ' n No. 00-132 granti g conditional a roval of a Final ap and Subd' sion Impr vement Agreement for Parcel 9799 - KSL Land Corporation.. Motion carried unanimously. MINUTE ORDER NO. 2000-186. 0 Attachment 3 Planning Commission Minutes October 8, 2002 3. Chairman Butler stated this w eat location for this business and the modifications will the site. He asked if there was any problem with th ite parking. Staff stated several businesses in the ar d requested a reduction in the parking and their reques re granted. Additional parking could be added to the at a future date. 4. Commis ' Tyler asked why the Village Use Permit (VUP) was not o d prior to the construction of the work. Staff stated the cant completed the work prior to the VUP. Commissioner T asked if the paved area to the north was a driveway or essway, also is the applicant inte ing to utilize the entire uilding. What happens when a diff business moves in and utilizes more parking spaces. Staff the applicant would have to answer as to the use of the g. In regard to the parking, the Village was designed to rage businesses and the parking will be accommodated by al parking areas. 5 91 7 Chairman Butler as Commission. Ms answer any quo building herself. 0 the applicant would like to address the i Abdelnour stated she was available to s. It was her intention to utilize the entire There being no other public comment, Chairman public participation portion of the hearing an up for Commission discussion. There being no further discussion, it Commissioners Tyler/Robbins t Resolution 2002-096 recommen Permit 2002-014, as recommended. RF closed the d the matter Frnoved and seconded by )t Planning Commission approval of Village Use ROLL CALL: AYES: Commissioners Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioners Abels and Kirk. ABSTAIN: None. Commissioner Kirk rejoined the Commission. C. Tentative Tract Map 29878, 1" Time Extension; a request of KSL Hotel Land, L.P. for consideration of a one year extension of time for a 60-lot single family subdivision with private streets on 22.21 acres located at the southeast corner of Avenue 54 and PGA Boulevard. P. (y G:\WPDOCS\PC Minutes\10-8-02.wpd 8 � J Planning Commission Minutes October 8, 2002 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Chris Bergh, representing the applicant, stated he was available to answer any questions. 3. There being no questions of the applicant and no other public comment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 4. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2002-099, recommending approval of Tentative Tract Map 29878 First Time Extension, subject to the findings and conditions as recommended. ROLL CALL: AYES: Commissioners. Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: Commissioner Abels. ABSTAIN: None. D. Environmental Assessment 2002-457 and Tentative Tract Ma 3p 0834; a request of Madison Estates, LLC, for consideration of a request to subdivide approximately 29 acres into 76 single family and other common lots with privat s located on the north side of Avenue 58, west of Madison Str south and east of Hermitage. 1 . Chairm er opened the public heari asked for the staff repo rincipal Planner Stan Saw ented the information c ed in the staff report, a of which is on file in the munity Development De nt. 2. Chairman Butler asked ere were any questions of staff. Commissioner Tyler d about the note on the ma that retention basins would a on individual lots. City E im Jonasson stated this note would be deleted and L and D2 would be the retention basins. Commissioner asked if the secondary access was an emergency acces aff stated that was correct. Commissioner Tyler asked for clarification on the conditions added by the Architecture and Landscaping Review G:\WPDOCS\PC Minutes\ 1 0-8-02.wpd 9