2002 12 03 RDAeaf 4 4Q9wai
Redevelopment Agency Agendas ,are
available on the City s Web Page
@ www.la-quinta.org
Redevelopment Agency
Agenda
CITY COUNCIL CHAMBER
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, December 3, 2002 - 2:00 P.M.
Beginning Res. No. RA 2002-21
CALL TO ORDER
Roll Call:
Board Members: Adolph, Perkins, Sniff, Chairperson Henderson
II. PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any matter not
listed on the agenda. Please complete a "request to speak" form and limit your comments to
three minutes. Please watch the timing device on the podium.
III. CLOSED SESSION - None
NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, when the Agency is considering acquisition
of property, persons identified as negotiating parties are not invited into the Closed Session
Meeting.
RECONVENE AT 3:00 PM
IV. PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear within
the Consent Calendar or matters that are not listed on the agenda. Please complete a "request
to speak" form and limit your comments to three minutes. When you are called to speak,
please come forward and state your name for the record. Please watch the timing device on
the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency begjnQing
consideration of that item. 4
Redevelopment Agency Agenda Page 1 December 3, 2002
V. CONFIRMATION OF AGENDA
VI. APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF NOVEMBER 19, 2002.
VII. CONSENT CALENDAR
Note: Consent Calendar items are considered to be routine in nature and will be approved by
one motion.
1 . APPROVAL OF DEMAND REGISTER FOR DECEMBER 3, 2002.
Vill. BUSINESS SESSION
1 . CONSIDERATION OF OVERNIGHT TRAVEL FOR MEMBERS OF THE REDEVELOPMENT
AGENCY BOARD AND SELECTED AGENCY STAFF TO TOUR VARIOUS GOLF/RESORT
DEVELOPMENTS IN PHOENIX, SCOTTSDALE, AND TUCSON, ARIZONA, FROM
DECEMBER 18-20, 2002.
A. MINUTE ORDER ACTION
IX. STUDY SESSION
1 . DISCUSSION OF PLANNING PROCESS AND CONCEPTS FOR "THE RANCH" PROPERTY.
X. CHAIR AND BOARD MEMBERS' ITEMS
XI. PUBLIC HEARINGS - None
XII. ADJOURNMENT
Adjourn to a regularly scheduled Meeting of the Redevelopment Agency to be held on
December 17, 2002, commencing with closed session at 2:00 p.m. and open session at the
conclusion of the 3:00 p.m. City Council business session in the City Council Chambers,
78-495 Calle Tampico, La Quinta, CA 92253.
-0a
Redevelopment Agency Agenda Page 2 December`,y�110Q)2
DECLARATION OF POSTING
I, June S. Greek, Secretary of the La Quinta Redevelopment Agency, do hereby declare that the
foregoing agenda for the La Quinta Redevelopment Agency meeting of Tuesday, December 3., 2002,
was posted on the outside entry to the Council Chambers, 78-495 Calle Tampico and on the bulletin
board at the La Quinta Chamber of Commerce, 78-371 Highway 111, and at Stater Bros., 78-630
Highway 1 1 1, on Wednesday, November 27, 2002.
DATED: November 27, 2002
e1 JUNE S. GREEK, Agency Secretary
City of La Quinta, California
PUBLIC NOTICES
The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the
hearing impaired, please call the City Clerk's Office at 777-7025, 24-hours in advance of the meeting
and accommodations will be made
Redevelopment Agency Agenda Page 3 December 3, 2002
T4tyl 4 4 Q"
AGENDA CATEGORY:
BUSINESS SESSION
COUNCIL/RDA MEETING DATE: DECEMBER 3, 2002 /
CONSENT CALENDAR
ITEM TITLE:
STUDY SESSION
Demand Register Dated December 3, 2002 PUBLIC HEARING
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and File the Demand Register Dated December 3, 2002 of which $170,500.00
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA
c&ty' 4 4Qui"tu,
COUNCIL/RDA MEETING DATE:
December 3, 2002
ITEM TITLE:
Consideration of Overnight Travel for
Members of the Redevelopment Agency Board
and Selected Agency Staff to Tour Various
Golf/Resort Developments in Phoenix, Scottsdale,
and Tucson, AZ from December 18-20, 2002
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION. /
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Select members of the Redevelopment Agency Board to participate in a trip to
Phoenix, Scottsdale, and Tucson, Arizona; and
Approve authorization for overnight travel for selected members of the
Redevelopment Agency Board and Agency staff to tour various golf/resort
developments in Phoenix, Scottsdale, and Tucson, Arizona from December 18-20,
2002.
FISCAL IMPLICATIONS:
The estimated budget is based upon six participants, and includes the following:
Mileage
Hotel
Meals
Total
$ 650
$2,000
$1,350
Adequate funds have been budgeted in fiscal year 2002-03 for the Ranch planning
activities in account number 401-723-605-000.
BACKGROUND AND OVERVIEW:
On November 5, 2002, the Agency Board approved a contract services agreement
with GMA International to develop a land use plan for the Ranch property. Agency
staff met with the GMA team on November 18, 2002. At this meeting, GMA
suggested that they, along with Agency Board members and staff, tour various
golf/resort developments located in desert areas. This would allow GMA and the
Agency to research the elements of a successful desert resort, and gather ideas for
the Ranch property. Potential sites include Sunridge Canyon, Talking Stick Golf
Club, The Boulders, Gainey Ranch Golf Club, Estrella Mountain Ranch, Superstition
Mountain, Ventana Canyon, and Stone Canyon (Attachment 1). In addition, this
trip would serve a dual purpose, as Agency staff is proposing to stay in a
"Homewood Suites" hotel in Phoenix, which is the hotel brand currently proposed
for the Agency's property on Miles/Washington.
Agency staff would include the Executive Director, the Assistant Executive
Director, the Community Development Director, and the Redevelopment
Consultant. GMA staff is making their own arrangements.
Because Phoenix is about 250 miles from La Quinta, Agency staff is planning to
drive. It is likely that two cars will be required, depending upon the number of
Agency Board Members participating in the trip.
Staff is seeking Agency input as to which Board Members would like to participate
in this trip.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Redevelopment Agency Board include:
1 . Select members of the Redevelopment Agency Board to participate in a trip
to Phoenix, Scottsdale, and Tucson, Arizona; and
Approve authorization for overnight travel for selected members of the
Redevelopment Agency Board and Agency staff to tour various golf/resort
developments in Phoenix, Scottsdale, and Tucson, Arizona from December
18-20, 2002; or
2. Do not Select members of the Redevelopment Agency Board to participate in
a trip to Phoenix, Scottsdale, and Tucson, Arizona; and
Do not approve authorization for selected members of the Redevelopment
Agency Board and Agency staff to tour various golf/resort developments in
Phoenix, Scottsdale, and Tucson, Arizona from December 18-20, 2002; or
3. Provide staff with alternative direction.
n (I
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Map of Site Visit Locations
ATTACHMENT
s-A,ze-
Site Visits - Phoenix Area
itol
Fl-
_11
(a Avondale wool
'Inn OR 0:
■
Sunridge Canyon & Copperwynd i ' ' QO Cliandler
13100 N. SunRidge Drive
Fountain Hills
Talking Stick Golf Club
9998 E Indian Bend Road 1-110
Scottsdale 347
Tucson
The Boulders
34631 North Tom Darlington Dr
Carefree
Superstition Mountain
Gainey Ranch Golf Club Superstition Mountain Drive
7600 Gainey Club Drive Apache Junction
Scottsdale
Estrella Mountain Ranch
9760 South Estrella Pkwy
Goodyear
Tucson:
Ventana Canyon
6200 North Clubhouse Ln
Tucson
Tucson:
Stone Canyon
945 W. Vistoso Highlands
Tucson Area () () 4)
6tv a/ 4Qul«fw
COUNCIL/RDA MEETING DATE:
ITEM TITLE: Discussion of Planning Process and
Concepts for The Ranch Property
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
It is recommended that the Agency review the planning process and schedule for
The Ranch property and discuss general planning concepts and guidelines related
thereto.
FISCAL IMPLICATIONS:
The Ranch property represents a critical economic development component in the
Agency's and City's long range fiscal plan. The Agency invested $42.5 million of
Redevelopment Capital Funds in acquiring The Ranch with the objective of
developing a land use plan that, when developed, will generate General Fund
revenue that can be used for operations (i.e., police, fire, recreation, etc.). The
stated strategy to that end has been to consider development options including
uses which generate on -going General Fund revenue (i.e., revenue arising from
such uses as golf play, and sales and transient occupancy taxes).
BACKGROUND AND OVERVIEW:
The La Quinta Redevelopment Agency acquired The Ranch in June of 2002 as an
Economic Development tool in addressing long term financial needs of the City. The
Agency completed environmental review of the site and project as part of the
acquisition process. Specifically, the identified project included up to 45 holes of
golf with clubhouse, a 250 room hotel, 300 condo -hotel units (i.e., up to 500
"keys"), 10,000 square feet of conference and 25,000 square feet of ancillary
commercial space, passive park uses, trails and view corridors.
The La Quinta Redevelopment Agency retained GMA International to assist the
Agency in the public planning process for The Ranch. Agency Staff transmitted
internal Ranch files to GMA and met with the planning firm to consider process and
schedule for preparation of the preferred land use plan. To that end, GMA
prepared the following documents/Attachments for Agency review:
1. Schedule/Flow Chart
2. Preliminary Opportunities and Constrains Map
3. Base Program Memorandum for Alternative Concepts Plan
4. Citizen Participation Program
GMA has also suggested site visits to specific resort developments in Arizona,
followed by visits to various projects in the Coachella Valley. The field trip to
Arizona is tentatively scheduled for December 18-20 and is considered elsewhere
on today's agenda as a Business Item.
Today's Study Session represents a "kick-off" of sorts in the public process for
developing land use concepts for the project. GMA will be in attendance to discuss
the planning process and hear citizen and Agency Board comments on the project
and process.
Respectfully submitted,
Mark Weiss, Assistant Executive Director
Approved for submission by:
if Thomas P. Genovese, Executive Director
Attachments: 1. Schedule/Flow Chart
2. Preliminary Opportunities and Constrains Map
3. Base Program Memorandum for Alternative Concepts Plan
4. Citizen Participation Program
The Ranch - Pry
November
December
January
11 /11 11 /22
12/3
1 1 /15
2/4
Start Submit
RDA
Submit
Cltlien Review
PHASE ONE:
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March
April
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11/22/02
IF
M D S
Planning Landscape Architecture
ATTACHMENT 3
Entitlement + Environmental
Specializing in Golf and Resort Communities
MEMORANDUM
To: Mark Weiss, La Quinta Redevelopment Agency, Assistant Executive Director
From: GMA
Date: November 22, 2002
Re: THE RANCH
Possible Conceptual Master Plan Alternatives
In regards to our recent conversation, we have outlined the possible alternatives we
propose to undertake after receiving your comments, directions from the RDA and
additional input from the various team members and local stakeholders. With that in
mind, we propose to undertake the following studies and alternatives so as to resolve
situating the appropriate land uses in the best location as well as resolving the best Master
Planning design solution for each component of the Master Plan
1. Alternative Studies
1. Hotel Complex Location Studies
Study various locations for the hotel core area. Determine the best location
for the hotel, outdoor pool/recreational area and associated amenities.
2. Golf Routing Studies and Golf Clubhouse Location Studies
Determine the best locations for the clubhouse. The location studies will
consider if each golf course needs to incorporate a returning nines type of
course and if the practice area will double -up as a Golf Academy. In addition,
the requirements for galleries and viewing areas for tournament events will be
studied as well as temporary facilities
3. Circulation System Studies
Studies to design a unique resort circulation system. These studies and/or
alternatives will also analyze the parking requirements and the possible
alternative ways to satisfy the circulation and parking demand of each
alternative. The demand for parking and how to resolve the situation on
tournament days will be of importance to address.
4. Boutique Residences Resort Club Hotel Relationship Studies
Study various locations for Residential Resort Club area. Determine best
location for the complex and associated/ancillary amenities.
2700 Newport Blvd_ Ste 190 • Newport Beach, CA 92663 pr
Phone: (949) 675-9559 fax: (949) 675-9552
e-mail: gmaaGMAintl_net • website: www_GMAintl_net
5. Perimeter Edge Condition/Treatment Alternatives
The alternatives along 52nd Avenue, Jefferson Avenue, the Southerly
boundary along PGA West and the edge along the Santa Rosa Mountains will
be studied as well as the edge along the existing Tradition project.
6. Destination Retail Village Locations
Retail Village Locations will be studied and evaluated and the preferred
locations will be prioritized.
Based on the above, three fundamental alternatives will be prepared utilizing the
following themes:
Alternative One: World Class high end Resort Golf Course and Resort Hotel
complex. This alternative may also include a high end
"fractional" type of hotel relationship.
Alternative Two: This alternative will be based on a moderate interpretation
of the physical, economic, social, political and
environmental constraints.
Alternative Three: This alternative will be based on a combination of the high
end "Alternative One" above and the moderate approach of
"Alternative Two" above to achieve a world class, high end
Golf Course and Resort Hotel complex.
i Planning - Landscape Architecture - Entitlement - Environmental
L 28th Street Marina - 2700 Newport Blvd. Suite 190 - Newport Beach, CA 92663
�L L I Phone (949) 675-9559 - Fax (949) 675-9552 - Email: kFma@GMAintl.net
Date: November 21, 2002 ATTACHMENT 4
TO: Mark Weiss
From: GMA International /Carol Ackerman
RE: COMMUNITY PARTICIPATION PLAN (CPP)
Based on our pre proposal research and analysis of the potential impact of the Project
upon the La Quinta community, and after our several meetings and discussions with you
and your staff, GMA International proposes the following as the framework for the
Community Participation Plan (CPP). Our educational, information and outreach efforts
on behalf of the Project would be divided into three main venues of communication:
Three - Four Public Meetings
As the conceptual design alternatives (three master plans) are created and refined with
City / Council input, they would be taken into the Community at large in a public meeting format.
Preparatory to the afternoon - evening sessions, appropriate notice to the public would
be given through traditional media: newspaper, posted meeting notices and calendar listings on
the City's website.
The direct mail campaign (following item) would precede each of the meetings, allowing
for additional notification and response by the citizenry. Each Meeting will be clearly signed and
rooms prepared for display of information and discussion purposes.
Roll will be taken at the outset and participants in the presentation will be clearly identified by
nametag and Team affiliation. All participants will supply business cards.
The Meetings will be organized into three basic segments and time slots:
Educate the public as to the process underway (what are the goals and objectives of the
City; how long does the design process take, what are the outcomes?). The
Design+Engineering+Marketing Team will be introduced with appropriate professional
credentials. A 'planning primer' will be created to establish fundamental vocabulary and the
Project Schedule will be posted, if deemed appropriate by Council.
Where are we in the process? The Design & Marketing teams will be identified and where
feasible, persons from those entities may be asked to attend on occasion. We will share with the
public the alternatives in the concept form, but only after the City has had the opportunity to
respond to the initial designs. Land uses, amenities and programming the Project - all in a
conceptual state —will be openly discussed.
The last portion of the Meeting will be dedicated to Citizen response and questions.
There will be time for verbal Q & A and written forms will be provided to be collected at the end of
the evening. The Project website will be introduced and ease -of -navigation explained through
large graphic representation to encourage citizen use. A compilation of the public comments will
be prepared at the conclusion of each session and shared immediately with Staff and Design
Team.
Prior to engaging in the CCP, GMA will work with the City to identify key Stakeholders
effecting the Project. They will be invited by telephone, email and fax as well through the Direct
Mail Campaign (below) and will be introduced to GMA prior to the initiation of the first meeting,
where feasible.
A Direct Mail Campaign
GMA will create a direct mail piece to announce the public meetings calendar, location
and length of meetings, announce Project progress and identify the URL of the Project Web page
for response. All residents will receive a direct mail piece and others will be made available
through the appropriate community distribution outlets.
Subsequent direct mail pieces may be designed for specific Project announcement to
create a sense of excitement with the design progress.
A Project Webpage
GMA will design and maintain a Project Website, which will be very limited in content, but
serve to showcase the Project as well as the on -going process. Data relative to the Design Team,
the City Staff involved, phone numbers and other contact information will be clearly posted and
available for download into personal communication (emails). A box will be created for Citizen
Input, requiring name, address and phone of the commenter, but with appropriate assurances the
materials will only be used by the City for purposes of recordation.
As the architectural, landscape and graphic elements of the Project unfold, those pictures
will be posted to the site and maintained on a weekly basis. Additional data mining beneficial to
the City will be explored during the course of design and construction of the site. The site will
also serve as a logical format for media distribution and will be coordinated with the office of Mark
Weiss.
Budget Adjustments
Based on the ability to gain a greater impact in the Community through three venues of
communication rather than just the one (public meetings), GMA has proposed a re -distribution of
the approved budget for this task. $6000.00 of the $15,000.00 will be applied to the website
project with the remaining $9500.00 attributable to the direct mail campaign and public meetings.
GMA will provide prototypes of all media products at the December 3 City Council
meeting.
Pre-CCP Preparation will include the following in the GMA Public
Involvement Plan:
■ Project Overview and History
■ Community Profile
■ History of Area Public Involvement
■ Key public concerns and issues
■ Project key issues and messages
■ Public Involvement Activities
■ Project Schedule and Timeline
■ Key Stakeholders
■ Possible meeting locations
■ Area media
■ Mailing list (coordinate with City; share by database)
Proposed topics/purpose for each public meeting
Media Relations
Press Release
Need at least 3 weeks advance notice for local
papers, 2 weeks for large papers
Press Kit
Need one month notice prior to event
Press Invites
Need at least one month notice
Groundbreaking
Need at least one month notice
As Alternative Studies Progress, Address in Public Meetings:
• Summarize what has happened with study/project up to this point
• Why did the study team pick this alternative?
• How does this alternative fix the problem?
• How does this alternative benefit the community?
• Address "recommended alternative" status
o Possibility of alternative never coming to fruition, why?
• Map and Diagram of this alternative
• Costs of Alternative
• Schedule & Next Steps
• Level of Public Participation wanted and why?
• Contacts
• Project website address
• Next Calendar event and expectations for outcome