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2003 01 21 CCeaf 4 449ha City Council Agendas are available on the City s web page @www.la-quinta. org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday January 21, 2003 - 2:00 p.m. Beginning Resolution No. 2003-008 Ordinance. No. 381 CALL TO ORDER ROLL CALL: Council Members: Henderson, Osborne, Perkins, Sniff, Mayor Adolph II. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. III. CLOSED SESSION NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property. 1 . CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) (INITIATION OF LITIGATION - ONE MATTER). RECONVENE 3:00 P.M. IV. PLEDGE OF ALLEGIANCE City Council Agenda Page 1 January 21, 2003 V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS -(see 7:00 p.m.) Vill. WRITTEN CORRESPONDENCE LETTER FROM PARKINSON'S RESOURCE ORGANIZATION, DATED DECEMBER 9, 2002. IX. APPROVAL OF MINUTES 1. APPROVAL OF THE MINUTES OF JANUARY 7, 2003. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1 . APPROVAL OF DEMAND REGISTER DATED JANUARY 21, 2003. 2. TREASURER'S REPORT FOR THE PERIOD ENDING NOVEMBER 30, 2002. 3. REVENUE AND EXPENDITURES REPORT FOR THE PERIOD ENDING NOVEMBER 30, 2002, AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING DECEMBER 31, 2002. 4. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH ALLIANCE ACOUSTICAL CONSULTANT, INC. TO PREPARE AN ACOUSTICAL ANALYSIS OF THE WASHINGTON STREET CORRIDOR . 5. APPROVAL OF A REQUEST BY THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) TO UTILIZE THE COUNCIL CHAMBERS FOR A FINANCIAL PLANNING SEMINAR FOR RETIREES, MARCH 27, 8:00 A.M. TO 3:30 P.M. City Council Agenda Page 2 January 21, 2003 6. ADOPTION OF A RESOLUTION ACCEPTING PASSES TO THE BOB HOPE CHRYSLER CLASSIC GOLF TOURNAMENT TO BE HELD JANUARY 27 - FEBRUARY 2, 2003. 7. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH GK AND ASSOCIATES TO UPDATE THE CITY'S PAVEMENT MANAGEMENT PROGRAM. 8. APPROVAL OF AWARD OF CONTRACT WITH CORA CONSTRUCTORS TO CONSTRUCT THE COVE OASIS PHASE II IMPROVEMENT, PROJECT NO. 2002-02. 9. APPROVAL OF RCTC AUDITED FINANCIAL STATEMENT FOR ARTICLE 3 - SIDEWALK FUNDS. 10. APPROVAL OF ART PURCHASE AGREEMENT WITH ROGER HOPKINS FOR "DESERT DOLMAN." 11. APPROVAL OF AN EXTENSION OF TIME FOR COMPLETION OF IMPROVEMENTS FOR PARCEL MAP 30420, THE CENTRE AT LA QUINTA. 12. APPROVAL OF AMENDMENT NO. 1 TO THE CITY OF LA QUINTA AND CENTURY CROWELL COMMUNITIES (MONTICELLO LLC) REIMBURSEMENT AGREEMENT TO CONSTRUCT THE MONTICELLO PARK IMPROVEMENTS, PROJECT 2002-08 XI. BUSINESS SESSION 1. CONSIDERATION OF AN APPEAL OF PLANNING COMMISSION ACTION ON SIGN APPLICATION 2002-668, A REQUEST FOR AN AMENDMENT TO AN APPROVED SIGN PROGRAM TO ALLOW REVISED SIGNS FOR ROSS DRESS FOR LESS, LOCATED ON THE NORTH SIDE OF HIGHWAY 111, EAST OF WASHINGTON STREET, WITHIN THE ONE ELEVEN LA QUINTA SHOPPING CENTER. APPELLANT: BILL MOORE AND ASSOCIATES.. A. MINUTE ORDER ACTION. 2. CONSIDERATION OF ELECTRIC VEHICLE LOAN AGREEMENT WITH SUNLINE TRANSIT AGENCY. A. MINUTE ORDER ACTION. 3. CONSIDERATION OF ACCEPTANCE OF THE LA QUINTA COURT ART FEATURE. A. MINUTE ORDER ACTION. 4. CONSIDERATION OF CULTURAL ARTS COMMISSION'S SPRING EVENT. A. MINUTE ORDER ACTION 5. CONSIDERATION OF SECOND READING OF ORDINANCE 380. A. ADOPT ORDINANCE NO. 380 ON SECOND READING. XI1. STUDY SESSION - NONE 0 n'j City Council Agenda Page 3 January 21, 2003 XIII. REPORTS AND INFORMATIONAL ITEMS 1 . CITY COUNCIL AD HOC COMMITTEE REPORTS • DESERT UNIFIED SCHOOL DISTRICT LIAISON (OSBORNE) 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PERKINS) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MINUTES - DECEMBER 4, 2002 17. HISTORIC PRESERVATION COMMISSION MINUTES - DECEMBER 19, 2002. 18. PLANNING COMMISSION MINUTES - DECEMBER 10, 2002. 19. INVESTMENT ADVISORY BOARD MINUTES - DECEMBER 11, 2002. 20. CULTURAL ARTS COMMISSION MINUTES - DECEMBER 12, 2002. XIV. DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENT B. MID -YEAR REPORT ON CITY OF LA QUINTA ECONOMIC DEVELOPMENT/ MARKETING EFFORTS C. UPDATE REGARDING THE STATE BUDGET 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. REPORT ON INVESTMENT ADVISORY BOARD VACANCY 4. BUILDING AND SAFETY REPORT FOR THE MONTH OF DECEMBER 2002. 5. COMMUNITY DEVELOPMENT REPORT FOR THE MONTH OF DECEMBER 2002. A. REVIEW OF THE LANDSCAPING ENHANCEMENTS AT LA QUINTA COURT, THE NORTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET 6. COMMUNITY SERVICES REPORT FOR THE MONTH OF DECEMBER, 2002. 7. FINANCE DIRECTOR 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT FOR THE MONTH OF DECEMBER, 2002. 9. POLICE CHIEF REPORT FOR THE MONTH OF DECEMBER, 2002. 10. FIRE CHIEF XV. MAYOR AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF CITY COUNCIL COMPENSATION. (Placed on the Agenda at the request of Council Member Perkins). RECESS TO REDEVELOPMENT AGENCY MEETING 0 City Council Agenda Page 4 January 21, 2003 RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS LA QUINTA HIGH SCHOOL ART WALL PRESENTATION. 2. PRESENTATION TO FORMER MAYOR JOHN PENA XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING PROPOSALS AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2003-2004. A. RESOLUTION(S) ACTION XIX. ADJOURNMENT Adjourn to a regularly scheduled City Council Meeting to be held February 4, 2003, at 2:00 p.m in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. City Council Agenda Page 5 January 21, 2003 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, January 21, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, January 17, 2003. DATED: January 17, 2003 JU REEK, CIVIC, City Cler City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session. V+r`� City Council Agenda Page 6 January 21, 2003 N� I --%t- Parkinson's --� Resource �I'll" Organization WRITTEN CORRESPONDENCE ITEM: __ . 11 U WC 1 6 M CITY OF LA OUINIA rgo" paidrenertirkinwwli� CITY M.ANAGFR S OEPT 1 'JW�C)(3)N9S'410r2T6 74-090 El Pasco, Suite 102, Palm Desert, CA 922604135 (760) 773-5628 - (310) 476-7030 -Toll Free (877) 7754111 • Fax (760)773-9803 e-mail info(aparkinsonsresource.org-www.parkinsonsresource.org December 9, 2002 City of La Quinta* Tom Genovese, City Manager 78-495 Calle Tampico La Quinta, CA 92253 Dear Tom: Thank you for taking the time to review this package. The Swarthout family is pleased to be helping Parkinson's Resource Organization (PRO), which is a lifeline for families of people with Parkinson's disease. Being a caregiver is a major lifestyle change that often comes without any prior warning. Being diagnosed with Parkinson's disease or one of its `act alike' diseases can be frightening. PRO is there to offer emotional support and education to those who are living daily as or with a person with Parkinson's. To carefully balance the demands that lie ahead, families affected by Parkinson's must be well informed about their, or their loved one's, changing physical/mental-condition, as well as have the support to offer patience and strength. PRO also provides respite for caregivers who otherwise could not take time off from caring for someone with fourth or fifth stage Parkinson's. We are so excited to be developing our thirteenth annual desert area fundraising event called Spring Magic to be held February 15, 2003, at the at the LaQuinta Resort & Club, in LaQuinta, CA. The event consists of a gala dinner, dance, silent and live auctions, magic, and of course one of our SUPER grand prize drawings. The big band sound comes from Andy & Bob's Big Band, a very generous, Los Angeles area big band that is simply fabulous; The Magic is that of twice voted The Magical Arts Guild in California, "Magician -of -the -Year", David Zirbel, A magnificent talent, also very generous person to PRO. The Live auction will conducted by none other than our volunteer, and "best -in -the -west" auctioneer Lew Cunnington, from Long Beach, and of course we will have the SILENT AUCTION of only the most spectacular of donated prizes from all over the world, which has always been a highlight of our events. We are writing to you to invite you to become part of our team by: - _ Joining one of our Committees Becoming a sponsor of the event _ Purchasing a Table or more Donating a gift of merchandise or services When you give, you will be joining our splendid past and present sponsors such as: Allergan Foundation, Anderson Travel, Arthur Rock and Associates, A Star Rents, Leon and Evelyn Bennett, Jerry and Marilyn Blue, Cabazon Band of Mission Indians, California Clinical Trials, Continental Airlines, CelMed BioSciences, Desert Healthcare Foundation, Don Vincent Men's Store, Edith Morre, Event Management Productions, Fantasy Springs Casino, Faris Financial Group, Indian Ridge Country Club, Franklin Mint, Russell and Betty Hampshire, JFK Memorial Hospital, Jim & Jackie Lee Houston, Kayla Kantrowitz Family, KESQ TV, KEZN Radio, KMIR TV, KWXY Radio, Lakeside Regional Medical Center, Medtronic, Mission Hills Country Club, Northrop Grumman, Palm Springs Motors, Palm Valley School, Stuart and Lynda Resnick, Dr. and Mrs. Maurice Tamsky, Tenet Healthcare the San Manuel Band of Mission Indians, Valley View Gardens Residential Care Facilities, VITAS Healthcare Corporation, our wonderful and generous Board of Directors, and a wonderful medley of other businesses and individuals. In recognition of your donation, we will thank you with (see attached sponsorship form): Invitation recognition An Ad(s) in the dinner Tribute Journal — ove►- --- 0 r` 7 Exhibition of your donation in a display at the dinner Recognition in the PRO newsletter (circ. 6500) A tax-deductible receipt for the donation Admissions to the event for your best customers, employees or friends Media Press Releases Please complete the appropriate form(s) enclosed and either mail to the address indicated or fax to 760.773.9803. An immediate response will be greatly appreciated Thank you for your time and careful consideration of our request. If you need additional information, please call Parkinson's Resource Organization at 760.773.5628 or toll -free at 1.877.775.4111. Sincerely, .41 Patrick & Leah Swarthout Spring Magic Chairpersons P&LS/rs Enclosures PARKINSON'S RESOURCE ORGANIZATION 501(c)3 Charity No.95-4304276 ""Spring Magic" — Gala February 15, 2003 DONATION FORM PRO Contact Person YES, WE WOULD LIKE TO SUPPORT PARKINSON'S RESOURCE ORGANIZATION BY DONATING THE FOLLOWING: ITEM DESCRIPTION: COMPANY NAME DONOR NAME AS IT SHOULD APPEAR IN THE AUCTION BOOKLET CONTACT PERSON ADDRESS CITY 9INI FAX NUMBER STATE ZIP HOW WILL THE DONATION BE MADE AVAILABLE? ACTUAL ITEM TO BE DISPLAYED BROCHURE AVAILABLE FOR DISPLAY WITH CERTIFICATE CERTIFICATE FOR SERVICES OR DONATION WILL BE AVAILABLE LISTING OF SERVICES AND PROMOTIONAL MATERIALS AVAILABLE FOR DISPLAY RESTAURANT MENU AVAILABLE FOR DISPLAY PHOTOGRAPH OF ACTUAL ITEM FOR DISPLAY OTHER (PLEASE SPECIFY) Approximate Retaii Value of Donation: $ Please Contact Me to Arrange for Pickup Contact: OTHER: Monetary Donation $ # Tickets to Event @ each $175.00 PLEASE MAIL TO: PARKINSON'S RESOURCE ORGANIZATION 74-090 EL PASEO, SUITE 102 PALM DESERT, CA 92260-4135 OR FAX to: 760-773-9803 FOR FURTHER INFORMATION, CONTACT PRO AT (760) 773-5628; (310) 476-7030 or Toll Free (877) 775-4111 e-Mail : Info@Parkinsonsresource.org Thank you for your generous support of PARKINSON'S RESOURCE ORGANIZATION Your contribution is tax-deductible as permitted by law. White & Yellow — PRO Copy Pink — Donor's Copy 0 � J Parkinson's Resource Organization "Spring Magic" Gala February 15, 2003 Sponsorship Form Presenting - $15,000 ► Premier Seating - Three (3) Tables of Ten ► Recognition as Presenting Benefactor in All Printed Materials (including invitation, provided sponsorship and artwork is received by Dec. 16, 2002) and Press Releases ► Back Cover & Full Page Ad in Program Book ► Fifty Grand Prize Tickets ► Acknowledgement from Podium at the Gala ► Special Signage at Event Patron - $10,000 ► Premier Seating - Two (2) Tables of Ten ► Recognition as A Patron in All Printed Materials (including invitation, provided sponsorship and artwork is received by Dec. 16, 2002) and Press Releases ► Inside Front Cover Ad in Program Book ► Forty Grand Prize Tickets ► Acknowledgement from Podium at the Gala Friend - $7,500 ► Premier Seating - One (1) Table of Ten ► Recognition as A Friend in All Printed Materials (including invitation, provided spon- sorship and artwork is received by Dec. 16, 2002) and Press Releases ► Full Page Ad in Program Book ► Thirty Grand Prize Tickets ► Acknowledgement at the Gala Sponsor - $5,000 ► Reserved Seating —for Ten Guests ► Full Page Ad in Program Book ► Twenty -Four Grand Prize Tickets ► Special Event Recognition Donor - $2,500 ► Reserved Seating — For Ten Guests ► Half Page Ad in Program Book ► Recognition in Program Book Program Book Advertisements: A Program Book will be given to all guests. The book will be printed in an 8.5" x I I" format. Half Page is 8.5" x 5.5", Quarter Page size is 4.25" x 5.5 Full Page $500 '/2 Page $350 I/4 Page $225 Business Card $100 • Full Page Inside Back Cover $1 000 Centerfold (2 pages) ...$2,500 Full Page Back Cover ..$1500.* * only if not chosen by Presenting or Patron sponsorships Ads need to be B&W, submitted to size and camera ready. No bleeds; above sizes include'/4 inch print border. If you would like us to design your ad, please print your congratulatory message on backside. Program Book deadline is January 17, 2003. Enclosed is my check, in the amount of $ ❑ Discover Card # — — — — — — — — — — — — — — Exp. Date _/ 90"N Z Business Name Address Signature Phone Please bill my: ❑ Visa ❑ MC ❑ AmEx City Make Checks Payable to: Parkinson's Resource Organization 74-090 El Paseo, Suite 102, Palm Desert, CA 92260-4135 Fax State Zip For further information, call 1-877-775-4111 0 1 O Thank you for your generous support of Parkinson's Resource Organization Tax ID# 95-4304276 Laa�� U =a ILI AGENDA CATEGORY: OF T1 BUSINESS SESSION COUNCIL/RDA MEETING DATE: JANUARY 21, 2003 CONSENT CALENDAR ITEM TITLE: STUDY SESSION Demand Register Dated January 21, 2003 PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated January 21, 2003 BACKGROUND: Prepaid Warrants: 52293 - 523191 75,874.60 52320 - 523361 113,894.32 52337 - 523571 68,459.32 52358 - 523731 5,969.59 Wire Transfers} 30,277.96 P/R 10144 - 102241 117,439.84 P/R Tax Transfers} 31,875.74 Payable Warrants: 52374 - 524931 620,735.81 $1,064,527.18 FISCAL IMPLICATIONS Demand of Cash -City $606,547.82 Demand of Cash -RDA $457,979.36 Falconer, Finance Director 0 t I CITY OF LA QUINTA BANK TRANSACTIONS 12/25/02 - 1/14/03 1/06/03 WIRE TRANSFER - DEFERRED COMP 1/06/03 WIRE TRANSFER - PERS 1/06/03 WIRE TRANSFER - CREDIT UNION $12, 835.58 $11,650.38 $5,792.00 TOTAL WIRE TRANSFERS OUT $30,277.96 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:44PM 01/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 52374 01/14/03 &01891 A-Z PROPERTY MANAGEMENT 2.10 52375 01/14/03 &01892 THE PATTY WAGON 50.00 52376 01/14/03 &01893 PHIL HENDRICKS 1.50 52377 01/14/03 &01894 LUMINARES 3.00 52378 01/14/03 &01895 LINDA PECK 4.00 52379 01/14/03 &01897 DT PROFESSIONAL CARPET 15.60 52380 01/14/03 &01898 THOMAS HUNA 8.00 52381 01/14/03 &01899 SEWFAST DESIGN 3.00 52382 01/14/03 &01900 ELIZABETH EATON 45.00 52383 01/14/03 &01901 NANCY THOMPSON 60.00 52384 01/14/03 AlRO01 A-1 RENTS 209.03 52385 01/14/03 ABL001 ABLE RIBBON TECH 2O7.04 52386 01/14/03 ACE010 ACE HARDWARE 168.16 52387 01/14/03 ADT100 ADT SECURITY SVC INC 341.91 52388 01/14/03 AME200 AMERIPRIDE UNIFORM SVCS 109.94 52389 01/14/03 ARC100 ARCH 711.93 52390 01/14/03 AT0010 A TO Z PARTY RENTALS 761.97 52391 01/14/03 AUT030 AUTOMATED TELECOM 1251.14 52392 01/14/03 AUT040 AUTOMATIC STOREFRONT 271.09 52393 01/14/03 AVA100 AVAYA INC 1215.78 52394 01/14/03 BER150 BERRYMAN & HENIGAR INC 1500.00 52395 01/14/03 BES150 BEST SIGNS INC 1007.09 52396 01/14/03 BI0100 BIO TOX 16.70 52397 01/14/03 BRE100 TOM BREWSTER PHOTOGRAPHY 776.79 52398 01/14/03 CAD010 CADET UNIFORM SUPPLY 393.89 52399 01/14/03 CAL031 CALIF PARK & RECREATION 177.00 52400 01/14/03 CAL128 CA BOARD OF EQUALIZATION 77.00 52401 01/14/03 CAL240 CALIFORNIA POOLS & SPAS 428.00 52402 01/14/03 CAL275 CAL -WESTERN FOODSERVICE 122.26 52403 01/14/03 CAP025 CAPITAL REALTY ANALYSTS 2500.00 52404 01/14/03 CEN010 CENTURY FORMS INC 241.54 52405 01/14/03 CHE050 CHECKMATE EXCHANGE 105.35 52406 01/14/03 COA030 COACHELLA VALLEY INSURANC 2742.00 52407 01/14/03 COA071 COACHELLA VALLEY PRINTING 185.80 52408 01/14/03 COA075 COACHELLA VALLEY UNIFIED 352414.00 52409 01/14/03 COM007 COMPAQ COMPUTER CORP 239.21 52410 01/14/03 CON010 CONRAD & ASSOCIATES 1900.00 52411 01/14/03 C00050 J P COOKE CO, THE 90.19 52412 01/14/03 COR150 CORPORATE EXPRESS 559.56 52413 01/14/03 DAN200 DANONE WATERS OF NORTH 18.50 52414 01/14/03 DAT090 DATAPRINT CORPORATION 85.85 52415 01/14/03 DEM150 LOUIS DE MARTINO 18870.00 52416 01/14/03 DES010 DESERT BUSINESS MACHINES 105.65 52417 01/14/03 DES018 DESERT ELECTRIC SUPPLY 1237.60 52418 01/14/03 DESO47 DESERT PHOTO LAB/STUDIO 31.26 52419 01/14/03 DES060 DESERT SUN PUBLISHING CO 3751.43 52420 01/14/03 DES065 DESERT TEMPS INC 3871.21 003 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:44PM 01/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 52421 01/14/03 DES097 DESERT COMMUNITIES 225.00 52422 01/14/03 DFM050 DFM ASSOCIATES 42.90 52423 01/14/03 END051 ENDICOTT ENTERPRISES 181.13 52424 01/14/03 ENR100 ENRG FUEL USA INC 8.11 52425 01/14/03 EVA050 DAVID EVANS & ASSOC INC 13073.37 52426 01/14/03 EXP200 EXPRESS DETAIL 1295.00 52427 01/14/03 FEC100 F E C ELECTRIC INC 3935.70 52428 01/14/03 FIR015 FIRST AMERICAN REAL 151.49 52429 01/14/03 FIR017 FIRST CHOICE SERVICES 232.64 52430 01/14/03 GOV102 GOVERNMENT FINANCE 295.00 52431 01/14/03 GUL100 HOLLY GULLEY 328.52 52432 01/14/03 HAR100 JOHN HARDCASTLE 10.40 52433 01/14/03 HIG010 HIGH TECH IRRIGATION INC 275.50 52434 01/14/03 HIL150 HILTON FARNKOPF & 10978.29 52435 01/14/03 HOA010 HUGH HOARD INC 1602.45 52436 01/14/03 HOM030 HOME DEPOT 3689.09 52437 01/14/03 INT014 INTERNATIONAL COUNCIL OF 100.00 52438 01/14/03 JPRO10 JP REPROGRAPHICS 4801.03 52439 01/14/03 JUD010 JUDICIAL DATA SYSTEMS COR 300.24 52440 01/14/03 KIN100 KINER/GOODSELL ADVERTISNG 641.11 52441 01/14/03 KUS050 KUSTOM SIGNALS INC 652.19 52442 01/14/03 LAI030 LAIDLAW TRANSIT INC 276.05 52443 01/14/03 LAQ040 LA QUINTA CHAMBER COMMERC 41500.00 52444 01/14/03 L00010 LOCK SHOP INC 140.66 52445 01/14/03 LOW100 LOWE'S COMPANIES INC 77.39 52446 01/14/03 LUN050 LUNDEEN PACIFIC CORP 55107.16 52447 01/14/03 MCDO10 MC DOWELL AWARDS 75.96 52448 01/14/03 MIN010 MINUTEMAN PRESS 1400.75 52449 01/14/03 MON400 VICTOR MONZ 48.75 52450 01/14/03 M00085 MOORE ELECTRICAL CONT INC 1038.89 52451 01/14/03 MUN010 MUNI FINANCIAL SERV INC 4746.63 52452 01/14/03 MUN175 IRVING MUNOWITZ 31.50 52453 01/14/03 NAT033 NATIONAL SAFETY COUNCIL 418.75 52454 01/14/03 NEX010 NEXTEL COMMUNICATIONS 1361.15 52455 01/14/03 NIC101 NICKERSON & ASSOC INC 4822.50 52456 01/14/03 NUN100 ANICETO NUNEZ 125.00 52457 01/14/03 OFF005 OFFICE DEPOT INC 1557.44 52458 01/14/03 ORC100 OSCAR ORCI 49.95 52459 01/14/03 PER010 RONALD A PERKINS 26.59 52460 01/14/03 PRI020 THE PRINTING PLACE 1083.97 52461 01/14/03 PR0005 PROFESSIONAL SERVICE IND 3325.40 52462 01/14/03 PRO160 PROGRESSIVE TECHNOLOGIES 415.00 52463 01/14/03 PRY050 FRED PRYOR SEMINARS 149.00 52464 01/14/03 RAL050 RALPHS GROCERY CO 245.50 52465 01/14/03 RAN010 R NIETO DBA RAN AUTO DETL 45.00 52466 01/14/03 RAS020 RASA - ERIC NELSON 1834.00 52467 01/14/03 RAS035 CHARLOTTE RASHMI-GRAFF 367.50 52468 01/14/03 RCL100 R C LANDSCAPE MAINTENANCE 600.00 52469 01/14/03 RIV100 RIVERSIDE COUNTY SHERIFFS 3872.54 0T4. ISM" " ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:44PM 01/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK NUMBER CHECK DATE VENDOR NO. NAME PAYMENT AMOUNT 52470 01/14/03 SAX100 SAXON ENGINEERING SERVICE 630.00 52471 01/14/03 SMI150 MALCOLM SMITH MOTORSPORTS 122.82 52472 01/14/03 SOU007 SOUTHWEST NETWORKS, INC 2616.25 52473 01/14/03 SOU008 SOUTHWEST MOBILE STORAGE 216.20 52474 01/14/03 SPE010 STEVE SPEER 22.30 52475 01/14/03 STA020 STANDARD REGISTER 105.00 52476 01/14/03 STA045 STAN'S AUTO TECH 358.14 52477 01/14/03 STA050 STAPLES 43.09 52478 01/14/03 TAG100 TAG/AMS INC 50.00 52479 01/14/03 TKDO10 T.K.D. ASSOCIATES INC 2044.35 52480 01/14/03 TOP010 TOPS'N BARRICADES INC 584.88 52481 01/14/03 TR1O10 TRI LAKE CONSULTANTS INC 22880.00 52482 01/14/03 TRI085 TRI-STAR EXCAVATION INC 4995.00 52483 01/14/03 TRI100 TRI STATE LAND SURVEYORS 1875.00 52484 01/14/03 UND010 UNDERGROUND SERVICE ALERT 65.00 52485 01/14/03 VAN020 DENNIS VAN BUSKIRK 28.00 52486 01/14/03 VID050 VIDEO DEPOT 19.90 52487 01/14/03 WAS011 WASTE MANAGEMENT OF THE 77.22 52488 01/14/03 WES020 WEST GROUP 808.40 52489 01/14/03 W00100 DEBBIE WOODRUFF 196.00 52490 01/14/03 XER010 XEROX CORPORATION 6700.07 52491 01/14/03 XER012 XEROX CORPORATION 349.51 52492 01/14/03 YOU100 YOUNG ENGINEERING SERVICE 8505.00 52493 01/14/03 ZUR050 ZUMAR INDUSTRIES INC 993.42 CHECK TOTAL 620,735.81 005 M 0 z, a F o Z r-I N M v' ti N M ry N M V w a r ,_y O w (� E (S a a x U E m M O rl F M O E. E. M O rl F m O E. E. 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H H H F+ a x x x O 0 0 a (Z a s tz a a a U m m m m H F F+ F+ F H H H H H F H H F+ 1018 z Ln v �o r w r m m m v rn ID r < a O r r Ln Ln r r Lr) r r r r Ln r r M c E. z m x 1D U M lD Q1 (3) l0 M lD O O W U E O E O H F E o E-F O E ti E Cl E O F+ O E-+ O H ti F O E-F E- rl F z w F z C) O Lr) O O In O O m O 0) rn N N r O a' m O O O r M O r r M r ID m H if) rn N O O p N O O Lr) O r r lD E >. o O r m lo N ti r O m Qt H m �o N - (N - Lr) < a 2: a N N N m Co) O O O O O O O O Ol N N O d' O cm) r O in O CD Ln m Ln r Ln ID m N E z rn rl r r m O to a) O O rn c (D 0) a m W a m ti r ID M Ln m W U > E � w C7 H F 2 a < a x a a a a w H a H a a a a a a a a U > .a a Z O F O F U O H O E-F O > 0 E 0 U w E 0 E O E O W O W m W m H O F z H 0 U) E+ O W U H E El > E z O H a E-F E E i-7 H F+ a C F < W FL W FC W H H rL E+ �4 U F+ H C a H a O u) a C F a o F U a O a W m C O U a O n w a 0 E U a C a a a a O E a O W x a co 0 W > a ❑ ❑ a ❑ ❑ a ❑ z m E ❑ z w ❑ z ❑ O ❑ z o a ❑ z a w a w a W ❑ Z w m ❑ U ❑ H z H U u) z W w > z .-7 w o z co E W w w E-+ W U w E w H H H w a H W Z W a w > a > (L > n > U > u) > > u) > a a a > < a > S > a c^ ❑ z u) O a Z H W ❑ < 3 > m o N Lo rn rn M m w co O m m (n M co o r r-1 r i H ❑ H H O z In ID N r N M o N M N N m M I N �o N ❑ H x InO O m cD O c) O <D O .-� C) O O N FC Z a � m w m a I o O w E a O N O O O N v' a' N r M W m O O 01 0) Ln � ul O O O O O O m Ln CD w CDO w C, O m cD O ID V' Ln M m O z ul O �o m O w m O Qo M O r m N ID H Ln ID m O D Ol O w 0) O ID cy) o \D M O r o\ O W Ln O �o m O r E z N N N N rti ry N M M M M M v' M o O Ln Ln - O N O (Ij H r c N O N Ln - tIl - ifl H Ln rti ry Ln M to V' U U < c) o ri ti 0 r1 ti 0 �-1 ti 0 rl c � N c) o o 0 Cl 0 0 0 C) 0 c) 0 0 0 E- a U a W W H a w H W U M > a w U `.G G O Ul z I-+ OO uz) > E O O O O O 2 u) a ❑ a w x u) z w E E E E-F H a W H a z m ❑ E < a a < a w a a m w a a a a a s w H i .7 O z z E o 0 < a ❑ o O a o a O a O a o (11 z H cn o W E ..7 z W E O O F( > a w z < O O O 3 a C m O a C a 0 O: 0 (D z ❑ z m H FC a ❑ E a U U U U U W N Q' cHn a H O w U H x x x x x 0 W. < a W z W E E m O O o 0 0 Z rS a. < a o ❑ H a ❑ z z w ❑ H u) Q v w m w a w a W a w a w s w o o £ 5 u) z E z ❑ > 3 3 ❑ X X X x x r N El z o W > O O O O r1 O O coo N N o o O O N Ln H N O .-+ — N - r-1 o If) p >+ U E H H O ❑ O z O ❑ O u) O u) H O O a O a O a O a o m r-1 o O a U H a Z < H < w O W W w w w o z U E > > :i 3 3 X X X X x >� - t� 0019 Z o ID rx O E+ z r) 0 c � � x U o W F -+ U 4 � E at (D F a a Ln co Z F W Z C N r >+ O rn � Phi � O N N � a r, a rn El rn F O F F Z W a >+ Z F W O O W H F U E+ H a cn a O H w O > a ❑ z U a Z U) a w w a > ❑ z cn cn ❑ U w a H ❑ a a O W > > W H W z z E oa H ❑ H 01 1 H 2 N O ❑ n F < Z m w 0. � o 0 o W F (Y) W (1) 0.l m Z O r- F Z r W �n O Q U U < O H y H CD O U) Ln W W H a a F V) a z W E+ ❑ a Z Z W H H < Z � a a a a a a ❑ z Z N El F C w Z O > O U Ln O N o U E-+ a U H o < U N n70 1 0020 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:51AM 01/09/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 52358 01/09/03 ATT075 AT&T WIRELESS SERVICES 49.10 52359 01/09/03 COA025 COACHELLA VALLEY ICBO 60.00 52360 01/09/03 COA080 COACHELLA VALLEY WATER 601.73 52361 01/09/03 DES033 CITY DESERT HOT SPRINGS 60.00 52362 01/09/03 ECO200 ECONOMIC DEVELOPMENT AT 100.00 52363 01/09/03 ELRO10 EL RANCHITO 471.40 52364 01/09/03 GAS010 GASCARD INC 675.94 52365 01/09/03 GAT020 GATEWAY COMPANIES INC 971.92 52366 01/09/03 GOV100 GOVERNMENT FINANCE 65.00 52367 01/09/03 KRO100 AL KROME 200.00 52368 01/09/03 LAQ040 LA QUINTA CHAMBER COMMERC 180.00 52369 01/09/03 LCC100 LCC-RIVRSIDE DIVISION 100.00 52370 01/09/03 POW300 POWER PERSONNEL INC 1849.60 52371 01/09/03 SPRO10 SPRINT 527.30 52372 01/09/03 VER200 VERIZON 28.60 52373 01/09/03 WEI050 MARK WEISS 29.00 CHECK TOTAL 5,969.59 0021 M O z < a E- O Z (N r-1 M c r r-I m r-1 M - o N Ln I r m CY) N 0 o W C7 F a £ w £ w £ w 0 £ w U £ w U' £ w U £ w U £ w U' £ w C7 £ w C7 £ w C7 £ w (3 £ w £ w £ w c W m F, H H EH E. H FF H F• H H H F. H F• c rn o H Z W £ i. H Z O o O C� Q' O CD O a' O CD O N lD a) N m r r m O CD O O CD o O fM r r m r iD M m N 0) rn Ln r Ol r-I m M r M O o ul O 0 O CD 0 N r a O O O M r O O O o O c v rn N rn O o O 0 rn o c £ 0 ID o to o �o O (D r+ r In r to r m �o o 0 U a a cc m a ❑ Z H (!7 U .-i 2 z z H W c N z W z O a U < H Z < x Z a < H a < F• a < H a O w a < H H W W W £ a a U) < W H U) a < H W a < H a < E• a Q x H U W o H x Q, 0 O H H O - O F• O C7 H Z O H U O El £- o o < F+ x O ElH > o O H 3 W 0 EE O z F O a CD > nH ti a co m W a << o a ❑ H a E-F a o ❑ >> V) m a El o w ❑ W a o ❑ o z O a o ❑ a w m O U a a o no ❑ (L s ❑ >+ a w E-F a o ❑ > W a a O ❑ co w - a o M Z U cn w a w a z m w H > U cn H U z w > a w F• a w E-+ z £ w > U z w > U w z W > x m r F z w a > w z w > a, w O O a, £ Z w > m w z w > a a D, z a w p > ! U) w U. ❑ 3 w ca W a << 3 3 U a > U W ❑ I > a W m M �o r v m D O - o m v' i m M m N f-I o z H ❑ H z H £ E:) Z Ln M N �c in M M r O O O O .--1 m m ID c (D rl N ❑ < LL x z < m M -1 to m m m O) W I o a o F a W m O O io O O 0 O O 0 N M N M O O 0 O O 0 O O 0 O O o D v m m m O O o O o 0 O o 0 O O 0 £ ❑ z In M ID r M �D r M to r-I M to ry M ID r M lD r M r M r cn to .-. ID M O ul ul m v' M O r M H ,Z.. O Q N Lf) M Lr) M N c Lr) c O ri to O ti to O ti O ti O Ln N O N N O N ry Ln .-+ N O N N o U U < r-i O rl O r--i O r1 O •-i O r-i O ri O r-, O r-1 O O N O N O rl O .-1 O ti O U H m U m U a H << a H u) u a H < H Z Z H Z H U a W £ O U M o o Un > a W ul ti W H W 3 W 3 W n, cn E+ W £ CL O cn W cn w H W U z < a w m i w >> > > H W ❑ O H O H U H £ O £ O U WE-1 a FC z z W a 3 << a W s W << a W s W w cn ❑ U £ x z x z a << z w Z W O r� F+ >� a R, o+ < a O H us x Q < x U a x U < m U < r H O z o < a FC z �4 m a F a w ❑ w< H o U O U 0 U 0 U U U w a W s W a U a< C7 C7 O C7 a < ¢ a z O O O >+ > r O Ln N o Ln N 0 o m o O m O M M O O O N O .-+ O O — O O - O o N O O N O o O .-. O o .--I O v' O U U- < H U H H < << 00 U U << 00 U U m w ❑ o U W a a W s s W u7 a 0 H C7 H C7 > o 0 O a JG a < a 0022 Z N I r o N m c Ln ID a N N N N N N ti H H a O E- z m 0 0, rn 0 U U C7 C7 C7 C9 C7 U CD(.CD(.D C7 O w F £ £ £ £ £ £ E £ £ £ £ £ u a w w w w w W w W W W W w £ a W H F F F F F+ F F+ H E+ F E-F a a O O O O O O O O O O O O Ol rn F o 0 0 0 0 0 o m m m �o o n o z W H z m CO CO m CO . m O a' r m Ol m £ ❑ H ,--i H H H H O N N N N N lO i O rn rn 'n rn a Q o O o O O o 0 0 ID m o 0 o rn r m rn a m O Q N N N a E-F O E+ F z W V) £ x x x x x x z a a a s a Z U U U U U U H ❑ F+ U U E-F E+ F+ Z E-F a O Z z z z z Z O O >> O O O H O w H z 5 Z z ❑ E+ a E-+ U) M F E+ E. F F+ E + a' > U: > a w a' O U) V) U) U) v) U) 0 U) 0a u U) U) £ ❑ rur� ❑O p ❑ ❑ z U [Z 4G fx a z w z a� [Y. Z W z W z x Z H U) O O O O O O w m w F+ F 47 z w z w U W W > £ > z z > O > O > z > I ❑ a a a a a a w o o x x o O £ £ £ £ £ £ £ U U a a a ❑ w w m a H ❑ z Ln m a O w o > > 0] N N w z z £ H 0 r rn W H ❑ H � � .-i M V' I H z N N a O p c v m Ln F H x a z a a m w cncr I 0 o w F a O O O O O O o v' m o N N w O o 0 0 0 o O m m o N W o 0 0 0 0 0 Cl n un O ID m £ o r r rr r I- fr rn �n Ln z m m m m m m T O O M N O E+ z m r m o O Ln Ln Ln o Ln o Lr) Ln In Ln o O N U U ,--I H ,--i H H H < O O O O O O o O O (D O O a a a a a a z z E E z 0 0 0 0 0 0 0 U U U U U U H U U m U) z z O (1i a cr z. z z H H H H � m m m m m m asa p z z a < a a z w < D F-1 F-1 F-1 F-1 F-I H H F O 3 >+ Od o 0 0 0 0 0 a a s H N a x a a a a a a w w H a o as a a a a u o o w a U) z a a a .a a .a .? a s cn > £ F C.4 w z O > O O O O O O O O O O O o O c c v -- C.)O O H O Ln O �+ U E. O OI O 0 O 0 O 0 O 0 O 01 H U m 3 m 3 O rz N x O H 1 1� U H a U a a a a a a a a a a a a U a O a O s a U) w > W a+i 0023 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:56PM 01/06/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 52337 01/06/03 &01896 GLORIA ZEPEDA 325.00 52338 01/06/03 ATT075 AT&T WIRELESS SERVICES 76.63 52339 01/06/03 CAL040 CALIFORNIA VISION SERVICE 1074.97 52340 01/06/03 CAL167 CALPERS LONG-TERM CARE 26.31 52341 01/06/03 CAL245 CALIF PUBLIC EMPLOYEES 45434.27 52342 01/06/03 CAN050 CANADA LIFE ASSURANCE CO 608.73 52343 01/06/03 CHA300 JOSE CHAVEZ 125.00 52344 01/06/03 DEP008 DEPT OF CONSERVATION 4422.15 52345 01/06/03 HER010 JERRY HERMAN 56.15 52346 01/06/03 IMPO10 IMPERIAL IRRIGATION DIST 6368.47 52347 01/06/03 IMP012 IMPERIAL IRRIGATION DIST 150.00 52348 01/06/03 LAQ050 LA QUINTA CITY EMPLOYEES 689.91 52349 01/06/03 MOR025 RUBEN MORALES 150.00 52350 01/06/03 NUN100 ANICETO NUNEZ 175.00 52351 01/06/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 52352 01/06/03 SAF020 SAFEGUARD HEALTH PLANS 5391.87 52353 01/06/03 STA044 DARREN STANLEY 62.50 52354 01/06/03 UNIO05 UNITED WAY OF THE DESERT 176.00 52355 01/06/03 UNU050 UNUM LIFE INS 2588.00 52356 01/06/03 VER050 FREDRICO VERDUGO 100.00 52357 01/06/03 VER200 VERIZON 31.86 CHECK TOTAL 68,459.32 V4 0024 Z H N l0 m .-+ M a' l0 r r M O m ti (N a o N N N N N N N M 0 F Z 0 o w UU F E U E U E a) rn o, rn rn rn rn m rn rn rn a) U E c7 E 0 E (D E U E U E rs W W F W F W F rn F rn F rn F+ rn F F F W F W F W F W F W F w H a a M •• O O M ul m ul ri FF z F O O Ol to Q' M O m r H r W E Z O O O N l0 r v' r l0 N M O O O W c N v' lfl N M if"t Ol v' N c >+ O E M O H M Ul r1 l0 N M a < O a O u1 N 0 l0 r O c' U) r a M l0 N N v' M r W O O N N N lD Ln a F F U M O W a v Ln H Q m U a I a m a U) Z v U > U a U F a F H H z a < w z a < z < a FC C7 a FC a < w U w U a r1i Q H a 4 a rf'i a < z 0 U) o a W F 0 o x f 0 a 0 F a 0 E. o U) F 0 z < z a F o O F 0 F 0 F U 0 >> U w U H E-F a W > El a F CO 2 F S4 F z H w F a O a O F w W F U) U) F a X F cn H O a ❑ < a O U) U) a O 0 m a 0 a w W a O U) z U) Z a 0 0 a o w w W w a 0 W a U O H U H > a ❑ ❑ ❑ w ❑ Z ❑ .1 ❑ < ❑ H H ❑ a ❑ W w ❑ a ❑ a a Z U n Z ❑❑ z z w a w Z W O H z ❑ w z w U H Z H z W w❑ Z w W U Z W CL n. z W w > z F w U F+ U w w w> a> co > m> ❑ E> G w> U> H> <> w w V) ❑ w a w s H 3 H > a w❑ < H a ❑ < O U) co E U) a F a W s W w w U w K o 0 O • W Ln r v ❑ ❑ > I > ¢) U-) rn r r O O ,Z H ❑ Z H ❑ M .o r-1 o H Ln H �n Uo ID M Uo H a H a H ❑ z r N C) O M r1 M ti cn m cn m > > > H x Ft Z a � cn w OQ a 1 I o o w F a O r c O O O O O O Ol O N O O N w W O o - l �D O 0 O 0 CD CD O c O ID O o m Ln CDr o M O o r o �10 M E O z M m M (n M m M m M M M O r M r M C, r1 cn M O CD r N r N E. (N N v' lD N N N lD N N lD (N N m �O l0 lb Z O O O O O M O O O O O O v' O O O O O M Cn O O o O M v' O U O O ry O O O O O N O O 0 o O o O o 0 0 0 0 0 0 0 0 0 w O O F+ El V) > W V) co U U u H U) H w a a U w w w w ❑❑ M H > Cl) >+ O » o z a z < 00 H I --I Z o z 0 O 0 a w z o E a a CL a a a o a o F < F a H F H F �f7 co H w E E U) U) > > ct a < < r.0 U) m H F I w w n co < a w s w H H ❑ ❑ U] > (7 U U U) U) z a a I < W w w o. 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Z F W G. F+ z U E >+ 14 r=., [,. to z >•+ S-L H w w Q H a U z a c� (x Q a' O z a H a� 1J Qy O: a O O a H p H H O a 0 In O O O O O cn 0 u) O ❑ 0 O F+ > z a' ❑ x ❑ H ❑ P: ❑ LL' ❑ .ti ❑ a ❑ -H ❑ .1 ❑ F ❑ z z ❑ a Z U E+ Z O z ❑ Z W Z w Z ❑ z a Z ::)z ❑ z I; Z W W Z U H cn U W a 4] W U W U W W E W W W W U U W H w w > E > rx > U > U > rz > z > x > a > ❑ > U U > a ❑ W 0 0 w F O O a cn w E a cn cn a ❑ a a cn cn cn H w w Q W O H ❑ cY, U] N N O lD O w w lD M d N > 1 > m 0 z z E H x v rn rn H ❑ H O (Z a N m H H ❑ z a > cn U v7 a M o r r H x a Z a a W W w a 1 0 o w E. a. Ln o O 01 m O O O O O Ol M N w lD O O m m O O O O O m m M Qj to O O Ln Ln O O O O O Ln Ln l0 E o rn a, Ln rn rn rn H Z N O N O o N M N N M O O M l0 l0 N �D l0 N N N N N lO �D l0 F z v o M M 0 O O o O M M c 6 Ln m Oo CDLn Ln o O O O O Ln Ln Ln Q v' l0 O N N O O O O O N N a' U U a O O o O CD o O o O O O O O E E n cl E m n W H z H H W (n w ❑ ❑ U O a W ❑ M O O a a a o E F w ❑ x S O O Ln a a F+ E+ u (3 a C7 CJ >1 ❑ a a H H E n N F a W 4 cn ❑❑ a a H w w z w a O z a s I a a U .7 z U x Z H W W a H H a U a i >> W z o a F 3 w z a a H o cn o 0 m H a a Z i 0 a U U Z a - H H H E cn D Z ❑ a H Q >+ Of U: a D z W oZ U W W Ix a N a a w W 01 w Q w w cz E E ❑❑ H a s O a a o7 H > rL a H D W W a a ❑ E E a o z a a z z a s w cn Z H H ,.a a a fZ cn ❑ o o W w > E w W z 0 > O N O Ln O O O c' Ln O O O O D H H Ln N O v' N c O Ln Ln Ln o O >4 O O O O O O O O O O N O F a a a x z > ry a H ❑ a s a U H a U E H E H a a 0 E o z H a a m F co z ❑ z ❑ w >> W w J > ( 1) 0026 Z O <( N a O F Z M 0 0 � M x CDw E+ E U <C w E <L 0 E+ M un N � F O M Z FF W Z O O E Z � N O a E a r� w a M <H F O F F Z E W W E O << L Z E F n O O w H Z E+ U F O H a H O F 0 > cz <C ❑ z U C9 Z H cn H W W Z > cn H ❑ U W <S H ❑ a w o w > > Y O W Z Z £ N P7 H ❑ H O v H Z o O ❑ Ln F <C Z a < m W I 1 0 O [ F 0 N G7 M W �o E ❑ H Z M F Z Q' Z � O � U U H < O M O O a I N w a z m H z a � o r a N a rx H a o w cn Z > F w w Z O > o D o h a v H w c u > 0027 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:53PM 01/02/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 52320 01/02/03 ABE001 JACQUES ABELS 75.00 52321 01/02/03 BOB100 BILL BOBBITT 50.00 52322 01/02/03 BUI010 BUILDING HORIZONS 92700.00 52323 01/02/03 BUT010 RICHARD BUTLER 75.00 52324 01/02/03 IMP010 IMPERIAL IRRIGATION DIST 11491.96 52325 01/02/03 IRWO20 BARBARA IRWIN 50.00 52326 01/02/03 KIR010 TOM KIRK 75.00 52327 01/02/03 MOU050 LESLIE MOURIQUAND 50.00 52328 01/02/03 POW300 POWER PERSONNEL INC 4920.28 52329 01/02/03 PUE050 MARIA L PUENTE 50.00 52330 01/02/03 ROB150 STEVE ROBBINS 75.00 52331 01/02/03 SHA050 ARCHIE SHARP 50.00 52332 01/02/03 SOU010 SOUTHERN CALIF GAS CO 811.25 52333 01/02/03 TH0200 DAVID THOMS 50.00 52334 01/02/03 TYL050 ROBERT T TYLER 75.00 52335 01/02/03 VER200 VERIZON 3245.83 52336 01/02/03 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 113,894.32 () '? n z r o m N M c n s o N N s I'D M < N N N N N •-i a o F 2 M O N O � H U U U U' U' C7 C7 C7 U' U C7 C7 C7 C7 C7 U C7 C7 U' C7 O W F E £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ C7 < W W W W W W W W w W w w W w W w W W W £ < W F F E-F F F F F F F EF F+ F F F F F E- F F R, [L M N •• O O O O ul r r O M Ol M ul m s O O O O M .-� F O O O O v' Ol H v' v' m M H v' N z F W z Lf O O �n M r M m O v% O ill O r �n CD r H Ln �n N O O un N N r �+ Q r N M Ln v M ,-1 N H O < £ N H r H N a O1 O O O O O O o 0 O O O O 0) O O O Ln H O H O ul G ifl O r cn ❑ o r s Ln W Z r O O ❑ O N H w rn F E- w a > > z a z z a a F U H F w F W £ £ £ a Q a z a a a w a a £< z a O a £ a a s £ Q a Q z £ E+ < F S F £ F U U U U U U U U U U U F aL F o O o a 0 0 0 0 > > > > > > > > > > > 0 0 0 0 0 > W H U F \ P W F U E1 U) U) m U) m m V) m m m m p .a F U F .7 F V) H a U a u a m a O a U U U U U U U U U U U a U a U a u a E. H 7-O W O < O z O H H H H H H H H H H H O H O Z O H O U > a .❑ F w ❑❑ -❑ a a a a a a a a a a a a❑ -❑ a❑ < Z U z Z H z a z z z F F F F E-F E+ P F F F F z 0 z z Z O z a H U) z w W O w z W U U U U U U U U U U U W FF W z W E+ W F W < > U > Cu > FC > Lo W W W w w w W W W w > U) > < > U) > z ❑ a a a a s a a a a a a a a a H a H 0 m a a a a w w w w w w w w w w w x cL z U W U W N N N N N N H ❑ a CD CDO co U) U) U) (n m M U) U) U) U) U) O O O m O W O O O O D O O O iIl O O O O D O O O H >> W N N N O O O O O a 0 0 0 0 0 N N N H H❑ H❑ U U U a a a a a o a a a c a U U U o H z W W W < < < < < G < < < < < W W W o ❑ O ❑ ❑ > > > > > ,n > > > > > ❑ ❑ ❑ FF H x �C z W W as a I O O [ E+ a O (D O O O O) (N M 10 O O 0) H M N O O O v W O O O O 0 H M ID lD O O H �D in M O O O M W O O O O O lD lD lD lD O o lD lD Ln lD O O O ifl s rn m of r r r r r r r r r a� r s s rn CD z z O O r O N N N N N N N N N O N O O O O lD lD �D �D lD lD lD lD l0 lD lD Il ul Ln F 2 H H M H M v' r M m H H O O O 0 O Ln Ln in Ln in �n �n Ln Ln Ln m Ln �fl O O O �1 O v� v� rn r cr v� v� v m m M - v� - v� - a� U U H Ln < O O O O O o o O O O O O O O C O O r-1 H N r-1 r-I r-1 r-1 r-1 .-I - .-1 r-, ,-i - - F E-H F E-F P E-+ F F F F F m m U) U) U) U) m U) U) m U) H H H H H H H ❑ ❑ O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ z z Z Z z z z z z z z U M O O O O O O O O O O O Z o U) H H H ❑ H O z F E F F F F F Ell F F F z u, O a s a s a< a a a a a F a a a a a a a a a a a a a H H z 1 W F O F a a a a a a a a a a a 3 a O U) m H 14 z U a a a a a a a a a a a x z w no H U) o H ❑ < a< a a a a< a a a w O w W a H H H H H a H W r 01 z ❑ x a a a a z a a a a a a x H a �C a 0 .a .] S W W W W W w W w w w W a ,-7 O ❑ U rl a H H w U H a £ a £ a: £ a £ a £ a, £ (L £ a, £ a, £ a £ a, £ a < £ O U) W 3 O U) z h W nl a H H H H H H H H H H H (p F .7 IL F W 0 Z O > H o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O H - H H H N u1 O 0 �+ CDti O O CD CD CD CDO O O CDO CDO O O CDM U F W (Y) H P a, 4, a, LL a, a, a, a, a, a• R, 3 U H W O Z z £ £ £ £ £ £ £ £ £ £ £ a H O /� r-� U < t 0029 z - Ln to M a H H - N N N M ti H N �4 O E-F Z M 0 N O � N S , CDw F E E E E T C7 a W W W W W W W w W E a m F F F H F F F F F F F a w M N O O CD CDO m s O N H H O m O O O O N O O O M Z F W z r- M O O H O Ln m r p v O m (N Ln r Ln H �n r tT v' ol ? O ID 0) N m H co a a m O O O Ln O O M O .� N O O O N O O m O O O N z Ln r u) Ln a Q O m W N O E-+ v H H O M H O Wm > > C7 > C7 F a Z W a Z cc , W F W U F W W u) E u) u) E U) a w a a w a a ❑ a W -� a c a a a s a z a a a Z U U U F [L F Z F m F F a F E E- E- CL -" y O >> > O O 00 O O .-7 O 00 O O W H M to M El.] El E-F .7 E+ F F U F EH ,-7 F U rU+ W F F F CZ U W C� U 0.1 a U a 0 P: > > C� C 0- U U U O H O Z O I --I O U O w o Z O u; cn O > C� a a a ❑ ❑ H ❑ cc ❑ > ❑ H ❑ - ❑ ❑ ur ❑ z U Cz a a Z O Z Z Z O Z u) Z H Z Z Z W 4] z O Z H u) F F F W F W z W F w w S W Z W z z w F w W Z z z > cn > a > u) > w > U > a > O > v) > ❑ Q o 0 H a H a a 4 x m U U U w x C7 a a a cU z ❑ W w < (� W N N N Ln N N N a H O fZ N H O O O O lD O c r c O m Q W H H N O O p O O N ID O > > m N N O N N N N N w Z z x c c c m M rn m H q H p o 0 o U U U I-D V U U I H z o O p W W W N C,] W �o r w U ❑ El F H ❑ ❑ ❑ o ❑ ❑ n r- ❑ F H x a z a a m w m C i o O w H z v v v o o O o 0 0 0 0 0 w M M M o O o O o O O o 0 m Ln Ln p O o O o o O o c E a un Ln Ln 0) z O O O O O O N o O M M O in Ln Lc) n \O �f7 �fl 1p lD u7 F z o q O Ln Ln o O p un o O In U U H H H H H H _ H a O CD o 0 CD 0 0 0 cD 0 0 cD 0 0 0 O U U U U M o Z H z H z H u a O C7 an a a a F n, w w w W W a x a Z z Z El u) H W U z z z z z of O O O W I-+ aco co S V F 3 w Ear t a a a Q rl Z w W W O Z F v) m H CL C1. Cx E-F z z Fe > a a a x a w x ❑ a a x w w w H > x F H w H H w m a O 3 3 3 rz W U 7 > m rz rr m .7 ❑ coo a F+ a O a O W W O U) a U) ❑ a > > C: F w W 2 O > O O O O O O O O o O p O O O O O in Ln n H O n O O U1 p i+ M M M O O O N c N cV O u E. s 3 3 w m a ❑ o a a x U r-i O O O p O 'z O a 0 a a a Ci a m m E-� F > A rI n 0030 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:36AM 12/26/02 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 52293 12/26/02 &01890 SYLVIA MENDOZA 300.00 52294 12/26/02 BECO10 DEBORAH BECHARD 50.00 52295 12/26/02 BOU100 MICHELE BOUDREAU 50.00 52296 12/26/02 CAL300 GARY CALHOUN 50.00 52297 12/26/02 COA025 COACHELLA VALLEY ICBO 20.00 52298 12/26/02 COA080 COACHELLA VALLEY WATER 137.86 52299 12/26/02 DAV010 MIKE DAVIS 50.00 52300 12/26/02 FIL100 GIA FILICE 50.00 52301 12/26/02 IMPO10 IMPERIAL IRRIGATION DIST 603.35 52302 12/26/02 LCC100 LCC-RIVRSIDE DIVISION 100.00 52303 12/26/02 LEW010 TOM LEWIS 50.00 52304 12/26/02 LOU100 ELSE LOUDON 50.00 52305 12/26/02 LUN050 LUNDEEN PACIFIC CORP 8400.00 52306 12/26/02 MAH100 CYRILLE P MAHFOUD 50.00 52307 12/26/02 MCG100 THOMAS A MCGRAW 50.00 52308 12/26/02 MOR200 KURT MORTENSON 50.00 52309 12/26/02 MOU100 DONALD J MOULIN 50.00 52310 12/26/02 OLA100 MILTON OLANDER 50.00 52311 12/26/02 OSBO50 LEE M OSBORNE CPA 50.00 52312 12/26/02 PIT015 PITNEY BOWES 1366.00 52313 12/26/02 REY050 ELAINE REYNOLDS 50.00 52314 12/26/02 RUI100 JOHN RUIZ 750.00 52315 12/26/02 RUT050 RUTAN & TUCKER 18603.01 52316 12/26/02 STA010 STAMKO DEVELOPMENT 44602.42 52317 12/26/02 STJO10 VICTORIA ST JOHNS 50.00 52318 12/26/02 STUO10 WILLIAM STUBBLEFIELD 63.00 52319 12/26/02 VER200 VERIZON 178.96 CHECK TOTAL 75,874.60 0.11 z O x Q1 O c r m O tY E O Z N O N N ~ w C7 U E FC C7 £ W C7 £ W V' £ W C7 £ W U £ W C7 £ w C7 £ W U` £ W C7 £ W C7 £ W C� £ W C^ E W C7 £ W Ci U E w w £ Ft < m N m E F+ E E E E F+ El E-H F E F E E F v O [- Z w F z O p O O O O O co) O O O O O O O m M O m Ol Ol O O M O ID <I' O O G O O O N �O a' M r x O O O O O O £ O �n in Ol L m ti O ifl m O O O O O ID O O Ln O !Z W E O O O M O O n O O in C)O O in N N M CD O Ln CDM O M O CD O O U z V O w ❑ ❑ rz E a £ a £ a £ o a E- CC El a E- a w a w a O w a ❑ m a a a x ❑ cn a m z U) < ElO £< F £ O F U a E-H U) H < F 3 a W F FC E < H V< > F w < E a H a< W E-F u) w O �-+ O P. 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O O C� O '-+ O U O U U O > rx I] ❑ H ❑ z ❑ D ❑ ❑ z U w Z o Z O z d Z U U z r+ m a W w £ W H W - H W W fx > ❑ > £ > U) > > > > o a O z n E M U H U U W U W N H N H ❑ cz CZ U rn rn O W > > U] m a a l0 z z £ F n n r-i ❑ H D rn ❑ U cn 0 0 H z CZ W ❑ M M ❑ r r x w z m w co a 0 O O W F Y O O O N O O W O O O Q O O W O O O O O rl U7 (D ul u� Z O lD (D0 M M H z �D Q) M M M O O m to L Q O D N N U a v O O O O O a M E. W (D Z U) H O W z n £ x w w z a o a a W O '7El CQ x a 0] a Z) > U) H W H F W U a z ❑ a 0 0 < O a 2 N Ol z x O N N ix 't £a w a o a a s a ❑ w F H �-+ W w U) z cz U > S > > H W Z O > O O o O O O D u - O O O U E. O E+ O a O h O O N N W m U i--i O E- F H 41 w a U U; U) U) U7 > > 0034 A/P - AP6002 CHECKS TO BE VOIDED 3:43PM 01/03/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 52285 DEF 12/18/02 25.00 VER100 RUBEN VERDUGO TOTAL VOIDED 25.00 INVOICE DESCRIPTION SOCCER OFFICIAL 0035 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 50229 DEF 06/26/02 276.05 LAI030 LAIDLAW TRANSIT INC TOTAL VOIDED 276.05 1:38PM 01/07/03 PAGE 1 INVOICE DESCRIPTION SUMMER CAMP EVENT TRANSPORTA 0116 0036 A/P - AP6002 CHECKS TO BE VOIDED 11:44AM 01/13/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 51828 DEF 12/07/02 68.35 CDW050 CDW GOVERNMENT INC SWITCH TOTAL VOIDED 68.35 V �~ 0037 TWv1 4 4Q" COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Transmittal of Treasurer's Report as of November 30, 2002 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated November 30, 2002 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. spegt f ully. submi ;ed: John M. Falconer,, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment 1 : Treasurer's Report, City of La Quinta CIS ATTACHMENT 1 c&ty/ 4 e4a Q" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for November 30, 2002 DATE: December 24, 2002 Attached is the Treasurer's Report for the month ending November 30, 2002. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Be innin Purchased Notes Sold/Matured Other Endin Change Investment Cash LAIF US Treasuries (2) US Gov't Agencies (2) Commercial Paper (2) Mutual Funds ($446,287) $17,678,739 $57,959,841 $14,956,498 $0 $9,671.083 $99,819,874 3,998,569 $3,998,569 (1) 1 ($400,045) (1,700,000) (4,000,000) $62 55474 1,, 106,568 $125,728 ($846,332) 15,978,739 14,973,066 0 9,515,654 $97,688,697 ($400,045) (1,700,000) 16,568 0 155,429 $2,131,177 Total I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Date rwuwLc (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. �� 3 E E E N O CO C O C 0 C z z 10 Z Z Z Z Z Z L11 C O T E n O O O N N 0 . N d! c N Ol y p O j J O a - - C D_ C O 01 W a U_ _U e0 Q m 12 U O LL O LL m >, o a o y N c Q O C t0 N j_ T T .E N N N > N O m T N O O N O N O N I j V 7 OU l6 C C « C C C C C C 0 N Q N. 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N N (n N Co Ln 't L 00� O r (N a O N O O LL a 0) u'i M't r Cl) (D (D N )(1 0) N d y N Qa) 0 Co �00p00 (D O O Cl) O (MDM M (C) O m c0 N (0 to 1 N N M 0 W N N O O 0 0 V7 (D 7 O a to n N d `p (� (00 .. 00) O) N N I- O a0 0) N V M LL pr 0) (n M CM N M O M 1f1 M Obi O^ O _ A p O O M N� r N V M (D N (O (D N fMN 0 M (00 a O N O M O a P V f� C I� (O 00 (0 0) a p00 (NO QCj C` Naa�tNn 0 NWAl) a? M- CL of O (e np, �t oeo �i�vv o°p m Y! C E CM O C z N W C •` (N 0- d C d « p C E m H w d U m n C m d a N m U T C N d J_ C N N m C x Co CO Cm y C y Q d X N w d m m U N ~? N N~ V a « 9 N N L C U N C N LL Q N O V d C C A Im c~ x>w «°�o�dZK > w U A Co C C d Fm- C c U> d min w c C U a C d o 0) a c d> d d@ d N .Q a p .m. m 'O O y Q (p w a_ t d X m d m d O p d t Z U C w N z LL pp CL (n 0 I w U) C � "i Lo M N O LQ 00 Lo cV Z d v m M O O N O N N 7 ? r � ao a0 (D N N N N O N M M N m N N (?tea M Q M N V N N M x V N M C C O O n n d d 0 0 d d O O ZZ 0) N 7 N c c > a 0m w av �mmRg m8 x egg mom eiM�� VNv lo x„x» ��mm$°gio � rn�ig mg h N l�l'ym�Yl ulPg �'1�N��a �>brvm 8 z° a zzozo t Wii�L,» _ HIS ViNN J JJJJj N WE.EAAg g v E v E EE �m ❑000�o� N 3 3 3 3 J j$ z z z z z15 m m mmm�m IN)yrv'O Chi ry 0. ml n `D �o�m�ry o8ip �LLoddv >Y»>)>YY»» �N 41dNNdy2NhNd g uoug _aoo°$o�o�'o qm �QNfq NW N��/1 m41mNmNm41� Nt/)jNjyjjNJ vJJjQJjQJQJQJQm yjj `m p4 t 2�x �Q�O QO K Qp�pQK QpKa _o KK K K�Krv� ag F� `o o� E z L U K U z `J CITY OF LA QUINTA CITY CITY RDA RDA FA BALANCE SHEET 11/30/02 FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH 2,120,534.00 0.00 0.00 72,317,858.76 0.00 0.00 7,771.01 0.00 14,446,163.77 LORP INVESTMENT IN POOLED CASH 0.00 0.00 670,000.00 0.00 0.00 0.00 0.00 670,000.00 INVESTMENT T-BILUNOTES & OTHER 43,000,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 43,000,000.00 AUTO MALL CASH 0.00 0.00 0.00 LORP CASH 0.00 0.00 0.00 15.243,31 0.00 0.00 0.00 0.00 15,243.31 BOND REDEMPTION CASH 0.00 0.00 0.00 4,533.11 0.00 0,00 339.28 0.00 4,872.39 BOND RESERVE CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 BOND PROJECT CASH 0.00 0.00 0.00 39,658,938.02 0.00 0.00 527.82 0.00 39,659,465.84 BOND ESCROW CASH 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 PETTY CASH 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 CASH & INVESTMENT TOTAL 45.121,534.00 0.00 0.00 52,666,573.20 0.00 0.00 8,638.11 0.00 97,796,745.31 INVESTMENT IN LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 140,456.46 0.00 0.00 60,900.00 0.00 0.00 0.00 0.00 201,356.46 PREMIUM/DISCOUNT ON INVESTMENT (29,415.20) 0.00 0.00 (78.633.49) 0.00 0.00 0.00 0.00 (108,048.69) LORP-ACCOUNTS RECEIVABLE 0.00 0.00 0.00 51,550.94 0,00 0.00 0.00 0,00 51,550,94 INTEREST RECEIVABLE 220,844.75 0.00 0.00 0.00 0,00 0.00 0.00 0.00 220,844.75 LOAN/NOTES RECEIVABLE (59.06) 0.00 0.00 13,215,683.11 0.00 0,00 0.00 0.00 13,215.624.05 DUE FROM OTHER AGENCIES 1,164,702.00 86,040.17 1,250,742,17 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 0.00 0.00 0.00 0.00 0.00 0.00 2,299,096,69 CVAG ALLOWANCE (2,299,096.69) (2,299,096,69) DUE FROM OTHER GOVERNMENTS 30,600.37 0.00 0.00 0,00 0.00 0.00 0.00 0.00 30,600.37 DUE FROM OTHER FUNDS 0.00 0.00 159,451.89 0.00 0.00 0.00 0.00 159,451.89 DUE FROM RDA 8,497,550.20 0.00 0,00 0.00 0.00 0.00 0.00 0,00 8,497,550.20 INTEREST ADVANCE -DUE FROM RDA 4,571,643.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,571,643.01 ADVANCES TO OTHER FUNDS 1,100,000.00 2,170,104,45 3,270,104.45 NSF CHECKS RECEIVABLE 3,513.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,513.86 ACCRUED REVENUE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 FIXED ASSETS 0.00 308,622,199.00 308,622,199.00 ACCUMULATED DEPRECIATION 1,018,482.90 0.00 1,018.482.90 TRAVELADVANCES 1,300.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,300.00 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PREPAID EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 RECEIVABLE TOTAL 16,719.619.29 308,622,199.00 0.00 15,665,097.07 0.00 0.00 0.00 0.00 341,006,915. 36 WORKER COMPENSATION DEPOSIT 148,445.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 148,445.00 RENTOEPOSITS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 UTILITY DEPOSITS 75.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75.00 MISC. DEPOSITS (951,79) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (951.79) DEPOSITS TOTAL 147,568.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 147,568.21 GENERAL FIXED ASSETS 0.00 0.00 0.00 0.00 52,094,306.00 0.00 0.00 0.00 52,094,306.00 ACCUMULATED DEPRECIATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT AVAILABLE TO RETIRE LT DEBT 0.00 0.00 0.00 0.00 0.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 0.00 0.00 1,694,231.51 0.00 0.00 160.998,172.00 0,00 7,475,000,00 170,167,403.51 TOTAL OTHER ASSETS 0.00 0.00 1,694,231.51 0.00 52,094,306.00 160,998,172.00 0.00 7,475,000.00 222,261,709.51 TOTAL ASSETS 61,988,721.50 308,622,199.00 1,694,231.51 68,331,670.27 52,094.306.00 160,998,172.00 8,638,11 7,475,000.00 661,212,938,39 LIABILITIES: ACCOUNTS PAYABLE 390,026.51 0.00 0.00 (345,504.00) 0.00 0.00 0.00 0.00 44,522.51 DUE TO OTHER AGENCIES 133,050.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 133.050,31 1,845,111,52 DUE TO OTHER FUNDS 159,451.89 2,170,104A5 0.00 0.00 0.00 0.00 1,685,659.63 12,483,537.00 0.00 0.00 0.00 0.00 14,653.641,45 INTEREST ADVANCE -DUE TO CITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCRUED EXPENSES 0,00 95,538.44 INTEREST PAYABLE 96,696.53 0.00 0.00 95,538.44 0.00 0.00 0.00 0,00 0.00 96,696.53 PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS 3,816.16 0.00 0.00 0.00 0.00 0.00 0,00 0.00 3,816.16 FRINGE TOED LIZARD FEES 24,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 24,000.00 (2,725.77) SUSPENSE (2,725.77) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 DUE TO THE CITY OF LA QUINTA PAYABLE$ TOTAL 0.00 2,974.420.08 0.00 U-00 0.00 0.0 0.00 113,919,231 07 0.00 0,00 0.00 0.00 16,893,651.15 ENGINEERING TRUST DEPOSITS 1,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 1,400.00 0,00 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 0.00 17,001.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,001.00 LORP DEPOSITS DEVELOPER DEPOSITS 0.00 857,904.36 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 882,904.36 MISC. DEPOSITS 439,568.66 0.00 0.00 25,000.00 0.00 0.00 0.00 0,00 0.00 0,00 464,568.66 1,068,595.66 AGENCY FUND DEPOSITS 1,068,595.66 0.00 0.00 0.00 0.00 67,001.00 0.00 0.00 0.00 0.00 0.00 0,00 2,434,469.68 TOTAL DEPOSITS 2,367,468.68 0.00 DEFERRED REVENUE 1,164,702.00 0.00 0,00 11,079.695.08 0.00 0.00 0.00 0.0012,244,397,08 0.00 12,244,397.08 OTHER LIABILITIES TOTAL 1,164.702.00 0.00 0.00 11,079.695.08 0.00 0.00 COMPENSATED ABSENCES PAYABLE 0.00 0.00 422,197.92 0.00 0.00 0.00 0.00 0.00 422,197,92 743,722.59 DEVELOPER AGREEMENT 0.00 0.00 743,722.59 528,311.00 0.00 0,00 0,00 0.00 0.00 528,311.00 DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 0.00 2,250,000.00 0.00 0.00 2.250,000,00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 8,063.172.00 0.00 0.00 8.063,172,00 DUE TO C.V. UNIFIED SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0,00 0.00 150,685,000.00 0.00 7,475,000.00 158.160,000.00 BONDS PAYABLE 0.00 0.00 0.00 1,694,231.51 0.00 0.00 160,998,172.00 0.00 7,475,000.00 170,167,403.51 TOTAL LONG TERM DEBT 0.00 6,506,590.76 0.00 1,694.231.51 25,065,927.15 0,00 160,998,172.00 0.00 7,475.000.00 201,739,921.42 TOTAL LIABILITIES 55,482,130.74 308,622,199.00 0.00 43,265,743.12 52,094,306.00 0.00 8,638.11 0.00 459,473,016.97 EQUITY -FUND BALANCE 61,988,721.50 308,622,199.00 1,694,231.51 68,331,670.27 52,094,306.00 160,998,172.00 8,638.11 7,475,000.00 661,212,938.39 TOTAL LIABILITY & EQUITY 0.00 0.00 (o.00) 0.06 (0.00) (0.00) 0.00 0.0o (o.00) CASH & INVESTMENT TOTAL 97,796,745.31 PREMIUM/DISCOUNT ON INVESTMENT 1108-048.691 TOTAL 97,688,696.62 F OF r9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Report for November 30, 2002 and Investment Summary Report for the Quarter Ending December 31, 2002 RECOMMENDATION: Receive and File BUSINESS SESSION: January 21, 2003 CONSENT CALENDAR: j- BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the November 30, 2002 Statement of Revenue and Expenditures and Investment Summary Report for the Quarter Ending December 31, 2002 for the City of La Quinta. ResPe/ gifully sybm d, ohn M. Falconers Finance Director Approved for submission by• l//ld /Thomas P. Genovese, City Manager Attachments 1 : Revenue and Expenditures Report, November 30, 2002 2. Investment Summary Report for the Quarter Ending December 31, 2002 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2002 - 11/30/02 ATTACHMENT 1 FUNDS General Library Gas Tax Revenue Cmaq/Istea Federal Assistance Assessment District 2000-1 Slesf (Cops) Revenue Local Law Enforcement Lighting & Landscaping Quimby Crime Violent Task Force Infrastructure Village Parking South Coast Air Quality LQ Public Safety Officer Interest Allocation Capital Improvement Lq Norte Capital Improvement Urban Forestry Equipment Replacement Information Technology Arts In Public Places Transportation Parks & Recreation Civic Center Library Development Community Center Street Facility Park Facility Fire Protection Facility Library Development (County) Facility La Quinta Financing Authority RDA Project Area No. 1 RDA Project Area No. 2 Total BUDGET RECEIVED RECEIVED $16,578,931_21 $5,200,325.99 31.40% 623,100.00 2,129.12 0.30% 569,900.00 160,193.73 28.10% 595,235.00 0.00 0.00% 164,800.00 0.00 0.00% 0.00 1,378.32 0.00% 2,200.00 22.62 1.00% 28,300.00 24,345.22 86.00% 829,700.00 23,058.44 2.80% 33,400.00 1,139.00 3.40% 81,500.00 50,097.86 61.50% 61, 700.00 12, 216.84 19.80% 0.00 0.00 0.00% 23,281.00 1,000.21 4.30% 2,300.00 2,048.43 89.10% 0.00 288,193.24 0.00% 43,451,215.03 4,939,602.86 11.40% 0.00 0.00 0.00% 1,100.00 0.00 0.00% 333,148.00 297,130.14 89.20% 176,164.00 164,562.68 93.40% 104,000.00 50,701.27 48,80% 572,100.00 441,583.51 77.20% 271,500.00 149,734.93 55.20% 213,300.00 127,788.22 59.90% 130,400.00 71,687.98 55.00% 53,600.00 31,846.62 59.40% 8,500.00 6,599.13 77.60% 2,700.00 1,597.72 59.20% 48,700.00 28,336.05 58.20% 204,000.00 0.00 0.00% 688,130.00 485,464.84 70.50% 27,490,452.00 1,503,061.87 5.50% 11,843,744.00 220,832.44 1.90% $105,187,100.24 $14,286,679.28 13,60% o � it :.+ 3 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07101/2002-11130/02 FUNDs BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $17,327,856.21 $5,181,075.66 $12,950.00 $12,133,830.55 29.9% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 237,458.30 0.00 332,441.70 41.7% Cmaq/Istea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 (55.00) 0.00 164,880.00 0.0% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1 % Slesf (Cops) Revenue 0.00 0.00 0.00 0.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 7,735.62 0.00 32,264.38 19.3 % Lighting & Landscaping 829,700.00 345,708.35 0.00 483,991.65 41.7 % Quimby 97,326.35 5,044.85 0.00 92,281.50 5.2% Infrastructure 3,141,648.00 880,251.86 0.00 2,261,396.14 28.0% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 2,684.69 0.00 (2,684.69) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 43,451,214.26 4,939,602.86 0.00 38,511,611.40 11.4% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 328,842.00 48,668.69 21,232.56 258,940.75 14.8% Arts In Public Places 435,561.00 228,290.76 0.00 207,270.24 52.4 % Transportation 1,394,804.17 704,349.54 0.00 690,454.63 50.5% Parks & Recreation 5,391,927.00 1,248,790.65 0.00 4,143,136.35 23.2% Civic Center 568,518.00 107,793.83 0.00 460,724.17 19.0% Library Development 5,231,894.04 31,905.39 0.00 5,199,988.65 0.6% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% ry County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 611,100.00 90,586.37 0.00 520,513.63 14.8% La Quinta Financing Authority 557,328.58 487,117.49 0.00 70,211.09 87.4 % RDA Project Area No. 1 40,803,248.77 8,923,274.07 0.00 31,879,974.70 21.9 % RDA Project Area No.2 16,615,036.01 1,277,875.49 0.00 15,337,160.52 7.7% Total $139,797,828.75 $24,748,309AL_J $34,182.56 $115,015,336.72 17.7% GENERAL FUND REVENUES DETAIL REMAINING BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 535,600.00 55,867.72 479,732.28 10.430% No Low Property Tax Distribution 704,700.00 72,941,64 631,758.36 10.350% Document Transfer Tax 387,670.00 182,996.53 204,673,47 47.200 Sales Tax 3,800,000.00 1,140,758.70 2,659,241,30 30.020% Transient Occupancy Tax 3,5101100. 00 448,828,06 3,061,271,94 12.790% Franchise Tax 560,000.00 123,103.69 436,896.31 21.980% TOTAL TAXES 9,498,070.00 2,024,496.34 7,473,573,66 21.310% LICENSE & PERMITS: Business License 175,100.00 71,109.20 103,990-80 40.610% Animal License 12,400.00 6,139.50 6,260.50 49.510% Building Permits 412,500.00 406,363.56 6,136.44 98.510% Plumbing Permits 89,400.00 64,532.84 24,867.16 72.180% Electrical Permits 68,000.00 67,775.68 224.32 99.670% Mechanical Permits 37,000.00 39,70&98 (2,708.98) 107.320% Misc. Permits 46 200.00 23 553.65 22,646.35 50.980% TOTAL LICENSES & PERMITS 840,600.00 679,183.41 161,416.59 80.800 FEES: Sale of Maps & Publications 1,200.00 909.77 290.23 75.810 Community Services Fees 187,350.00 65,861.40 121,48&60 35.150 Bldg & Safety Fees 357,950.00 383,568.34 (25,618.34) 107.160 Community Development Fees 258,400,00 87,897.08 170,502.92 34.020 Public Works Fees 468 550.00 280 422.56 188 127.44 59.850 TOTAL FEES 1,273,450.00 818,659.15 454,790.85 64.290% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,426,200.00 618,536.75 807,663,25 43.370% Motor Vehicle Code Fines 60,000.00 37,689.80 22,310.20 62.820 Parking Violations 45,000.00 27,064.47 17,935.53 60.140% Misc. Fines 10,000.00 6,854.66 3,145.34 68.550% AB939 145,000.00 16,304.92 128,695.08 11,240 County of Riverside Grant 0,00 0.00 0.00 0.000 State of California Grant 38,261.21 81,169.81 (42,908.60) 212,150% Fire servicesCredit 1,698,000.00 0.00 1,698,000.00 0,000% CSA152 Assessment 150 000.00 189 703.25 (39 703.25) 126.470 TOTAL INTERGOVERNMENTAL 3,572,461.21 977,323.66 2,595,137.55 27.360% INTEREST 1,359,100.00 698,583.68 660,516.32 51.400% MISCELLANEOUS Miscellaneous Revenue 5,250.00 2,061.25 3,188,75 39.260% Cash Over/(Short) 0.00 18.50 (18.50) 0.000% TOTAL MISCELLANEOUS 5,250.00 2,079.75 3,170.25 39.610% TRANSFERIN 30,000.00 0.00 30,000.00 0.000% TOTAL GENERAL FUND 16,578,931.21 5,200,325.99 11,378,605.22 31.370% 0 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 621,600.00 0,00 621,600,00 0.000% Interest 1500.00 2129.12 (629,12) 141.940% TOTAL LIBRARY 623,100.00 2,129.12 620,970.88 0,340% GAS TAX REVENUE: Section2105 162,500.00 47,476.16 115,023.84 29.220% Section2106 112,000.00 32,627.66 79,372.34 29.130% Section 2107 209,300.00 63,390.54 145,909.46 30.290% Section 2107.5 6,000.00 6,000.00 0.00 100.000 % Traffic Congestion Relief 72,200.00 9,818.28 62,381.72 13.600% Interest 7,900.00 881,09 7,018.91 11.150% TOTAL GAS TAX 569,900.00 160,193.73 409,706.27 28.110% CMAQ/ISTEA CMAQ/ISTEA Grant 595,235.00 0.00 595,235.00 0.000% Interest 0.00 0.00 0,000% TOTAL CMAQ/ISTEA 595,235.00 0.00 595,235.00 0.000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 164,800.00 0.00 164,800.00 0,000% Interest 0.00 0.00 0,000% TOTAL FEDERAL ASSISTANCE 164,800.00 0.00 164,800.00 0.000% ASSESSMENT DISTRICT 2000.1 Interest 1,378.32 (1,378.32) 0.000% Assessment Bond Proceeds 0.00 0,00 0.000% Prepayments -sewer assessments 0.00 0.00 0.000% Transfer in 0.00 0,00 0.000% TOTAL ASSESSMENT DISTRICT 0.00 1,378.32 (1,378.32) 0.000% SLESF (COPS) REVENUE: SLESF (Cops) Funding 0.00 0,00 0.000% Interest 2,200.00 22,62 2,177,38 1.030% TOTAL SLESF (COPS) 2,200.00 22.62 2,177.38 1.030% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28,000.00 24,243.00 3,757.00 86,580% Interest 300.00 102.22 197.78 34.070% Transfer in 0.00 0.00 0.000% TOTAL LLEBG 28,300.00 24,345.22 3,954.78 86.030% LIGHTING & LANDSCAPING REVENUE: Assessment 829,700,00 23,058.44 806,641,56 2.780% Developer 0.00 0.00 0.000% Interest 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 829,700.00 23,058.44 806,641.56 2.780% QUIMBY REVENUE: Quimby Fees 25,000,00 0,00 25,000.00 0,000% Interest 8,400.00 1,139.00 7,261,00 13.560% TOTAL QUIMBY 33,400.00 1,139.00 32,261.00 3.410% CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 50,000.00 50,000.00 0,00 100.000% Grant revenue 31,500.00 0.00 31,500.00 0.000% Interest 0.00 97.86 (97.86) 0.000% TOTAL CRIME VIOLENT TASK FORCE 81,500.00 50,097.86 31,402.14 51.470 % 0 �1 .1- lJsljG CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0,00 0.00 0.000 Interest 61,700,00 12,216.84 49,483.16 19.800% Transfer in 0,00 0.00 0.00 0.000 TOTALINFRASTRUCTURE 61,700.00 12,216.84 49,483.16 19.800% VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 0.000 TOTAL VILLAGE PARKING 0.00 0.00 0.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 754.07 21,126.93 3.450% Interest 1400.00 246.14 1,153.86 17.580% TOTAL SCAQ 23,281.00 1,000.21 22,280.79 4.300% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000 Interest 300.00 48A3 251.57 16.140 TOTAL LQ PUBLIC SAFETY 2,300.00 2,048,43 251.57 89.060 INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 288,193.24 (288,193.24) 0.000% Transfer In 0.00 0.00 0.000 TOTAL INTEREST ALLOCATION 0.00 288,193.24 (288,193.24) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 2,963,317,89 381,201.37 2,582,116,52 12.860% CVWD 877,462.40 0,00 877,462.40 0.000% County of Riverside 0,00 0.00 0.00 0.000 Joint Powers Ins Authority 0,00 0.00 0.00 0.000 City of Indio 211,409.00 159,451.89 51,957.11 75.420% SB300Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 3,939,818.00 0,00 3,939,818.00 0.000% SB821-Bicycle Path Grant 55,353.00 0.00 55,353,00 0.000% State of California 650,000.00 0.00 650,000.00 0,000 APP Contribution 0,00 0.00 0.00 0.000% Developer Agreement Funding 2,000.00 0.00 2,000.00 0.000 Transfers in From Other Funds 34 732 489,00 4,398,949,60 30,333,539A0 12.670 TOTAL CIP REVENUE 43,451,215.03 4,939,602.86 38,511,612.17 11,370% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0,00 0,000% Bond Proceeds 0.00 0,00 0.000% Interest 0.00 0.00 0.000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000 URBAN FORESTRY Grant Revenue 1,100.00 0,00 1,100.00 0.000% Interest 0,00 0.00 0.000% TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED EQUIPMENT REPLACEMENT FUND: Equipment Charges 289,348.00 289,348.00 0,00 100.000% Capital Contribution &00 0.00 0.000 % Interest 43,800,00 7,782.14 36,017.86 17.770% Transfers In 0.00 0.00 0.000 % TOTAL EQUIPMENT REPLACEMENT 333,148.00 297,130.14 36,017.86 89.190% INFORMATION TECHNOLOGY FUND: Charges for services 162,164.00 162,164.00 0.00 100.000% Capital Contribution 0.00 0.00 0.000 % Interest 14,000.00 2,398.68 11,601.32 17.130% Transfers In 0.00 0.00 0,00 0.000% TOTAL INFORMATION TECHNOLOGY 176,164.00 164,562.68 11,601.32 93.410% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 87,300.00 48,642.87 38,657.13 55.720 % Arts in Public Places Credits Applied 0.00 0.00 0.000 % Interest 16,700.00 2,058.40 14,641.60 12.330% TOTAL ARTS IN PUBLIC PLACES 104,000.00 50,701.27 53,29&73 48.750% TRANSPORTATION Developer fees 549,000.00 431,068.75 117,931.25 78.520% Interest 23,100.00 10,514.76 12,585.24 45.520% Transfer in 0.00 0.00 0.000 % TOTAL TRANSPORTATION 572,100.00 441,583.51 130,516,49 77.190% PARKS & RECREATION Developer fees 251,000.00 149,662.00 101,338.00 59.630% Interest 20,500.00 72.93 20,427.07 0.360% Transfer in 0.00 0.00 0,000 % TOTAL PARKS & RECREATION 271,500.00 149,734.93 121,765.07 55.150% CIVIC CENTER Developer fees 183,000.00 122,658.82 60,341.18 67.030% Interest 30,300.00 5,129.40 25,170.60 16.930% Transferin 0.00 0.00 0,000% TOTAL CIVIC CENTER 213,300.00 127,788.22 85,511.78 59,910% LIBRARY DEVELOPMENT Developer fees 112,500.00 69,020.00 43,480.00 61.350% Interest 17,900,00 2,667.98 15,232.02 14,900% Transfer in 0.00 0.00 0.000 % TOTAL LIBRARY DEVELOPMENT 130,400.00 71,687.98 58,712.02 54.980% COMMUNITY CENTER Developer fees 48,500.00 30,608,00 17,892.00 63.110% Interest 5100.00 1238.62 3,861.38 24.290% _ TOTAL COMMUNITY CENTER 53,600.00 31,846.62 21,753.38 59.420% STREET FACILITY Developer fees 7,500.00 6,325.36 1,174.64 84,340% Interest 1,000.00 273.77 726.23 27.380% TOTAL STREET FACILITY 8,500.00 6,599.13 1,900.87 77.640% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING BUDGET RECEIVED BUDGET RECEIVED 2,500.00 1,526.00 974.00 61.040% 200.00 71,72 128.28 35.860 2,700.00 1,597.72 1,102.28 59,170% 48,500,00 28,315.96 20,184.04 58.380% 200,00 20.09 179.91 10,050 48,700.00 28,336.05 20,363.95 58.180% 200,000.00 0,00 200,000,00 0.000% 4,000.00 0.00 4,000.00 0,000% 204,000.00 0.00 204,000.00 0.000% 0710112002-11130102 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 210,341.23 0.00 456,243.77 31.6% CITY MANAGER'S OFFICE 715,373.00 224,094.30 0.00 491,278.70 31.3% ECONOMIC DEVELOPMENT 905,719.00 325,157.59 0.00 580,561.41 35.9% PERSONNEL/RISKMGT 591,265.00 306,273.66 0.00 284,991.34 51.8% TOTAL GENERAL GOVERNMENT 2,878,942.00 1,065,866.78 0.00 1,813,075.22 37.0% FINANCE: FISCAL SERVICES 620,157.00 243,294.30 0.00 376,862.70 39.2% CENTRAL SERVICES 590,871.00 173,223.61 0.00 417,647.39 29.3% TOTAL FINANCE 1,211,028.00 416,517.91 0.00 794,510.09 34.4% CITY CLERK 460,305.00 154,354.67 0.00 305,950.33 33.5% COMMUNITY SERVICES SENIOR CENTER 289,365.00 94,051.80 0.00 195,313.20 32.5% PARKS & RECREATION ADMINISTRATION 842,534.00 197,034.25 14,750.00 630,749.75 23.4% PARKS & RECREATION PROGRAMS 95,850.00 32,841.64 0.00 63,008.36 34.3% TOTAL COMMUNITY SERVICES 1,227,749.00 323,927.69 14,750.00 889,071.31 26.4 % POLICE 4,481,437.21 1,288,496.26 0.00 3,192,940.95 28.8% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 212,016.00 79,920.33 0.00 132,095.67 37.7% CODE COMPLIANCE 566,659.00 212,425.01 0.00 354,233.99 37.5% ANIMAL CONTROL 203,582.00 72,799.81 0.00 130,782.19 35.8% BUILDING 584,968.00 294,013.41 0.00 290,954.59 50.3% EMERGENCY SERVICES 35,390.00 15,103.58 0.00 20,286.42 42.7% FIRE 1,752,000.00 762.25 0.00 1,751,237.75 0.0% CIVIC CENTER BUILDING -OPERATIONS 1,020,063.00 686,007.22 0.00 334,055.78 67.3% TOTAL BUILDING & SAFETY 4,374,678.00 1,361,031.61 0.00 3,013,646.39 31.1 % COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 546,312.00 125,521.58 0.00 420,790.42 23.0% CURRENT PLANNING 699,551.00 202,801.65 0.00 496,749.35 29.0% TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 328,323,23 0.00 917,539.77 26.4% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 244,397.00 111,425.89 0.00 132,971.11 45.6% DEVELOPMENT & TRAFFIC 1,008,986.00 382,059.70 0.00 626,926.30 37.9% MAINT/OPERATIONS- STREETS 1,881,960.00 313,394.64 0.00 1,568,565.36 16.7% MAINT/OPERATIONS-LTG/LANDSCAPIN( 1,601,786.00 566,165.74 (1,800.00) 1,037,420.26 35.3% CONSTRUCTION MANAGEMENT 337,755.00 88,836.45 0.00 248,918.55 26.3% TOTAL PUBLIC WORKS 5,074,884.00 1,461,882.42 (1,800.00) 3,614,801.58 28.8 % TRANSFERS OUT 348,333.45 83,258.26 0.00 265,075.19 23.9% GENERAL FUND REIMBURSEMENTS (3,975,363.45) (1,302,583.17) 0.00 (2,672,780.28) 32.8 % NET GENERAL FUND EXPENDITURES 17,327,856.21 5,181,075.66 12,950.00 12,133,830.55 29.9% CITY OF LA QUINTA 07/0112002.11/30/02 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 569,900.00 237,458.30 0.00 332,441.70 41.7% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL GAS TAX 569,900.00 237,458.30 0.00 332,441.70 41.7% QUIMBY FUND: TRANSFER OUT 97,326.35 5,044.85 0.00 92,281.50 5.2% FEDERAL ASSISTANCE FUND: TRANSFER OUT 164 825.00 (55.00) 0.00 164,880.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 2,684.69 0.00 (2,684.69) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,684.69 0.00 (2,684.69) 0.0% CMAQ/ISTEA TRANSFER OUT 595,235.00 0.00 0.00 595,235.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.0% VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 7,735.62 0.00 32,264.38 19.3% TOTAL VIOLENT CRIME TASK FORCE 40,000.00 7,735.62 0.00 32,264.38 19.3% SLESF(COPS) TRANSFER OUT 0.00 0.00 0.00 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 345,708.35 0.00 483,991.65 41.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 829,700.00 345,708.35 0.00 483,991.65 41.7% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 3,141,648.00 880,251.86 0.00 2,261,396.14 28.0% TOTAL INFRASTRUCTURE 3,141,648.00 880,251.86 0.00 2,261,396.14 28.0% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.0% TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 0.1 % TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 0.1 % 1 IJ �r1�. CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY TRANSPORTATION PROGRAM COSTS TRANSFER OUT PARKS & RECREATION PROGRAM COSTS TRANSFER OUT CIVIC CENTER PROGRAM COSTS REIMBURSE GENERAL FUND TRANSFER OUT LIBRARY DEVELOPMENT PROGRAM COSTS TRANSFER OUT COMMUNITY CENTER PROGRAM COSTS TRANSFER OUT STREET FACILITY PROGRAM COSTS TRANSFER OUT PARK FACILITY PROGRAM COSTS TRANSFER OUT FIRE PROTECTION PROGRAM COSTS TRANSFER OUT LIBRARY COUNTY PROGRAM COSTS TRANSFER OUT 07/01/2002-11130102 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.0% 1,394,804.17 704,349.54 0.00 690,454.63 50.5% TOTAL TRANSPORTATION 1,394,804A7 704,349.54 0.00 690,454.63 50.5% 0.00 0.00 0.00 0.0% 5,391,927.00 1,248,790.65 0.00 4,143,136.35 23.2% TOTAL PARKS & RECREATION 5,391,927.00 1,248,790.65 0.00 4,143,136.35 23.2% 0.00 0.00 0.00 0.0% 203,831.00 84,929.00 0.00 118,902.00 41.7 % 364,687.00 22,864.83 0.00 341,822.17 6.3% TOTAL CIVIC CENTER 568,518.00 107,793.83 0.00 460,724.17 19.0 % 0.00 0.00 0.00 0.0% 5,231,894.04 31,905.39 0.00 5,199,988.65 0.6% TOTAL LIBRARY DEVELOPMENT 5,231,894.04 31,905.39 0.00 5,199,988.65 0.6% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% 1,500,000.00 0.00 0.00 1,500,000.00 0.0% TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 0.0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 42,477,281.68 4,887,615.34 0.00 37,589,666.34 11.5% PROJECT REIMBURSEMENTS TO GEN FUND 973,932.58 51,987.52 0.00 921,945.06 5.3% TOTAL CAPITAL IMPROVEMENT 43,451,214.26 4,939,602.86 0.00 38,511,611.40 11.4% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 3,700.00 0.00 0.00 3,700.00 0.0% OPERATING EXPENSES-APP 1,700.00 2,106.07 0.00 (406.07) 123.9% ART PURCHASES 92,000.00 57,958.00 0.00 34,042.00 63.0% TRANSFER OUT 338,161.00 168,226.69 0.00 169,934.31 49.7% TOTAL ART IN PUBLIC PLACES 435,561.00 228,290.76 0.00 207,270.24 52.4% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 0.00 0.0% I URBAN FORESTRY GRANT TRANSFER OUT 1,100.00 0.00 0.00 1,100.00 0.0% i° 0710112002.11130102 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED VILLAGE PARKING TRANSFER OUT (1 892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 611,100.00 90,586.37 0.00 520,513.63 14.8% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 328,842.00 48,668.69 21,232.56 258,940.75 14.8% ATTACHMENT 2 N O C O O LL c (9 E E C N N f0 E N > > M d C � J t L O V- N 7 N Ucy0 C d E N C ,u N p N U Oco OMoco000oOv—o � O o0 M �- CM)OW)� I� N 00 N cD d V c c0 In — N cc M oc p) In N r,: N O !� N c0 M O 00 ap p) cD N N 00 m m M C) m m O N In t'' m0 0 ? ? OM O — C7 O O M 4-�i 4 Ld v-i M-.Zi N P. c0 Lo 61 3 cp�MOOOr-O(DOdt1)00 t0 M � O cn 0 0> In cn N o0 > N N 00 O f- LON tt— f- to N 6 •' cpONOMN�000MCDNO W MIli L6-li LdLdn iC\ VYNt�co, � (D 41 0 0 0 0 0 0 0 0 0 0� I n M jp O O O O O O O O O O M N > O O O O O O O O O O c O N I-- !E OOOOOOOOOOf?O d to L6 4 U) to Lo M to cV t- c0 In O O O O O O O O O O m f 0 7 f� j f9 N O V f9 f0 7 N 0 0 m C O ZZ C\l Me`�MNOMM- CL �••• CO c0 0 0 0 0 z z z z y N N 0 0 +' oZ E En v0(n( (n z Z Z Z;6 tNym m m m d N N f 565 C ~~ H H H H V V1 d N 7 O p�� LL LL C c p C C c c CO m E E y c c c y v� C m m m N N E m o o o > > N J J J J C C > z�zzzr- E E E U U N to N N fA V1 N O O O c C r- f0 f9 (9 f0 fD f0 Z 2 2 2 a) m L° 1° [2�aa o a) 0)O a)-0 (fl f6 yOj fn f/i f/) fn Vi cn N N d OV O O N LLLLLLILJJf/) co c C 3 O d U J(0 L o m ai U � cC UM L D > � O C O C p 7 f0 C OU o f° c C E. en d 2 a)O D) C O > � d U o N N O y E 7 C O CO E 7 y C � C U L > MnD Q •— N> N o L) CU o C C Y O U O d LL L U Ui4 T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: January 21, 2002 ITEM TITLE: Approval of a Professional Services Agreement with Alliance Acoustical Consultants, Inc. to Prepare an Acoustical Analysis of the Washington Street Corridor RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: -y— STUDY SESSION: PUBLIC HEARING: Appropriate $45,000.00 from Transportation Developer Impact Fee (DIF) unallocated reserves toward the completion of an Acoustical Analysis of the Washington Street Corridor and approve a Professional Services Agreement (PSA) in the amount of $30,200.00 with Alliance Acoustical Consultants, Inc. to Prepare the Acoustical Analysis. FISCAL IMPLICATIONS: The project is not specifically budgeted within the Fiscal Year 2002/2003 Budget for the Public Works Development and Traffic Division. However, adequate funding is available within the Transportation Development Impact Fee (DIF) unallocated reserves. Staff recommends that a budget in the amount of $45,000.00 be established to pay the acoustical consultant ($30,200.00) and to cover the City's administration and project management oversight costs ($14,800.00). BACKGROUND AND OVERVIEW: The proposed professional services are in direct response to the petitions submitted by the residents from the Laguna de la Paz and Villas of La Quinta requesting the City construct additional sound attenuation walls along Washington Street. The purpose of the acoustical analysis is to investigate the need for additional sound attenuation walls, and/or other noise mitigating measures, along Washington Street adjacent to the Villas of La Quinta and Laguna de la Paz residential developments. r� 1 The acoustical consultant will collect and analyze existing and forecasted noise data for conform to the City's General Plan. If it is determined that the existing noise levels exceed the General Plan allowable limits, the consultant will develop recommendations regarding the appropriate barrier mechanism to mitigate the excessive noise levels. If the existing noise levels are less than the General Plan allowable limit, the sound consultant will forecast traffic to determine an estimate of when, if ever, the allowable noise limit will be exceeded. On September 17, 2002, the City Council authorized staff to distribute a Request for Proposal (RFP) to prepare an acoustical analysis of the Washington Street Corridor and appointed a Consultant Selection Committee. On October 30, 2002, the City received proposals from five (5) firms interested in preparing the acoustical analysis. The Consultant Selection Committee met on November 21, 2002 and unanimously recommends Alliance Acoustical Consultants, Inc. be awarded a PSA in the amount of $30,200.00. Contingent upon the City Council's approval of the PSA (Attachment 1) on January 21, 2003, the following represents how the project is expected to proceed: Prepare Acoustical Analysis (60 days) April 1, 2003 Recommendations to City Council June 2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appropriate $45,000.00 from Transportation Developer Impact Fee (DIF) unallocated reserves toward the completion of an Acoustical Analysis of the Washington Street Corridor and approve a Professional Services Agreement (PSA) in the amount of $30,200.00 with Alliance Acoustical Consultants, Inc. to Prepare the Acoustical Analysis; or 2. Do not appropriate $45,000.00 from Transportation Developer Impact Fee (DIF) unallocated reserves toward the completion of an Acoustical Analysis of the Washington Street Corridor and do not approve a Professional Services Agreement (PSA) in the amount of $30,200.00 with Alliance Acoustical Consultants, Inc. to Prepare the Acoustical Analysis; or G 7 002 3. Provide staff with alternative direction. Respectfully submitted, 4imo�thy R. Jf ass , P.E. -Public Works Director/City Engineer Approved for submission by: Mark Weiss, Assistant City Manager Attachments: 1 . Professional Services Agreement r� w 01 003 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Alliance Acoustical Consultants, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Washington Street Sound Attenuation Study as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses Permits Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. r* 1 Base-con.rev 005 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed THIRTY THOUSAND TWO HUNDRED DOLLARS ($30,200.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Base-con.rev 006 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Robert Woo, Principal b. Robert Mantey, Principal It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steven D. Speer, P.E., Assistant City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. Base-con.rev 007 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which !�C G1 Base-con.rev 008 arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 077 Base-con.rev 009 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to'compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Base-con.rev 010 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice G"I Base-con.rev 011 shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: ALLIANCE ACOUSTICAL CONSULTANTS, INC. Attention: Robert Woo, Principal 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. r Base -con. rev 012 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney Date CONSULTANT: Alliance Acoustical Consultants, Inc. By: Name: Robert Woo Title: Principal Date: Base -con. rev 013 Exhibit A Scope of Services Alliance Acoustical Consultants, Inc. scope of services, dated January 3, 2003 is attached and made a part of this Agreement. 014 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 NOISE STUDY APPROACH In order to accomplish the work necessary for this project, AAC proposes the following tasks for our study effort: Task 1 — Project Initialization • Review the City of La Quinta Noise Standards to determine applicability to the project. • Perform an analysis of the prior Acoustical Studies prepared for the Washington Street Corridor. • Conduct a kick-off meeting with the City of La Quinta staff to identify noise sensitive locations, to present and review noise and vibration monitoring locations, to discuss significance thresholds, and to identify constraints and objectives for the project. Task 2 — Exterior Noise Measurements • Conduct 24-hour noise measurements at 10 locations along Washington Street to quantify the existing hourly noise levels and CNEL at noise sensitive receptor locations within the study area. Five 24-hour measurements will be conducted within each of the two residential developments (the Villas of La Quinta and Laguna de la Paz). Although the most efficient and cost-effective implementation of personnel and instruments would be to conduct the measurements in a single block, AAC understands that two, or even three, measurement blocks may be called for to provide flexibility to the overall Project execution. • If desired, consideration will be given to conducting noise measurements in patios and community facilities. • Up to six limited (15- to 60-minute) spot measurements will be conducted simultaneously with the 24-hour monitoring. The spot measurements will be conducted at selected locations that do not provide the protection needed to secure 24-hour monitors and that will supplement the 24-hour noise level data. These spot measurements will include positions that will enable assessment of the potential barrier shielding benefits from subsequent rows of structures away from the roadway. The results of the spot measurements will be included in report deliverables in tabular form. • Attend the noise measurements for portions of the monitoring to observe and document activities that contribute to the measurement data. A log will be kept by the field engineer/scientist to document vehicular traffic sources along Washington Street. One or more acoustical engineers and technicians will be involved with the field assessment surveys. The exact distribution of personnel for the Noise Control Engineering function is subject to change to best meet the needs and schedule of this and other projects. Field measurement locations and durations will be such that the field effort can be reasonably accomplished (to support project requirements, goals, and timing) in no more than a total of 1 to 1- % week's time. No detailed engineering investigation of existing ambient noise sources is included. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 • Vehicle speeds will be monitored by the use of a radar gun or driver to correlate the measurement data to the indicated traffic volume (see below). • Download the data from the instruments into electronic files, process the data into a usable spreadsheet format (Excel), and correlate observations with the measurement results. The downloaded and processed data will be provided to the City Staff as an interim deliverable and will be included in each Segment's analysis report. Task 3 — Interior Noise Measurements • Conduct interior noise measurements at residential receptors along the study area. Up to six limited interior noise measurements will be conducted at selected residences within the Villas of La Quinta and Laguna de la Paz residential developments. The residences will be selected to represent typical building construction and noise exposures in each community. • The exterior noise level will also be simultaneously sampled to measure the building's noise reduction. A loudspeaker may be used to conduct this test if the exterior background noise level is not sufficient for a quality assessment. • Download the data from the instruments, process the data into a usable spreadsheet format (Excel), and assess the interior noise levels with respect to the State of California interior noise standards. These data will be included in the report deliverables to the City. Task 4 — Traffic Noise Analysis • Marking the existing and future Washington Street roadway plan drawings for preparation of traffic noise modeling input files. The available and pertinent roadway design drawings, grading plans, topographical maps, site layout drawings, landscaping plans, local zoning/tract maps, applicable Project environmental documents, and residential boundary maps will be provided by the City of La Quinta. These City -furnished maps and drawings are assumed to be available immediately upon the issuance of an authorization to proceed. Additional Project physical feature information may be gathered by AAC to supplement the City's available drawings and maps. • Use traffic flow data measured as part of Task 7 and supplemented by information provided by the City of La Quinta for the modeling inputs. These data will be used to calibrate the traffic model used in the predictive analysis. • Use the City's Roadway Design Plans and traffic data to resolve elevations and topographical features and to prepare computer input data for highway noise modeling. • The future traffic noise levels along the study area of Washington Street will be analyzed using Caltrans' Sound32/S2000 models. The output of these models will be compared with the measurement data during the calibration process to determine each model's applicability for this study, given the Project's particular Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax Q 3 `A i 016 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 topography and geometry. This process is consistent with Caltrans' noise analysis protocol. • The Caltrans protocol will be extended in that additional depth (distance back from the roadway) beyond the first row of houses will be addressed via both the modeling process, as well as the analysis of the discrete -point spot measurements (included in Task 2). A qualitative discussion of wind and atmospherics effects on roadway noise propagation will also be included in the report documents. Task 5 — Traffic Noise Impact Assessment and Abatement Analysis • The future exterior and interior traffic noise levels from Task 4 will be assessed with respect to the City of La Quinta's General Plan Noise Guidelines. Where noise impacts are identified, the number of sensitive receptors exposed to excessive noise levels will be quantified. • Noise barriers will be analyzed and identified for receptors that will be impacted by noise or would benefit from a noise barrier. The barrier analysis will include the noise benefit of the barrier for incremental barrier heights, as well as identification of barriers within and outside of the Washington Street right-of-way. Discussions will include the type of barrier (walls and berms), barrier lengths, barrier heights, and barrier locations. Results will be given in both tables and figures (e.g. the locations of walls will be shown on Project layout maps). • A discussion of practical noise control alternatives such as building upgrades, pavement improvements, and vehicle flow modifications will be included. If the study's recommendations include one or more noise control alternatives, the extent and definition of each alternative will be included in the reports, both in the main text and depicted on appropriate graphics (e.g. the map of homes that would be modified via sound insulation methods). • Evaluate the capacity for sound insulation treatments and the implications of the applicable building codes at the respective times of construction for each grouping of houses. • A discussion of the costs/benefit associated with each type of noise abatement recommended in the noise study will be presented. The cost estimates will be rough order of magnitude (ROM) or budgetary -level that will include typical site - specific remedies. • A brief discussion of single event noise levels and annoyance will be presented. Task 6 — Report Preparation • Prepare a preliminary report of findings that summarizes the results of the ambient exterior and interior monitoring, presents the predicted future traffic noise levels, identifies noise and vibration (optional Task 11) impacts, and provides feasible recommendations for reducing noise impacts. Special emphasis will be placed on preparation of the Noise Study Report so that it will be written in a format that is readable and understandable by the lay person. City staff will review the report and provide comments. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax r' 017 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 • Prepare a Final report of findings that incorporates the comments from the City staff. This report will be intended for public dissemination as well as the cornerstone for an informed decision -making process by the City Council. Task 7 —Simultaneous Traffic Counts • Traffic counts on Washington Street will be conducted simultaneous to the noise survey to quantify the vehicle count contributing to the noise measurement data. The traffic counts will be conducted for three days and will be performed by Traffic Data Services, Inc. (TDS). Results of the traffic survey, including directional flows, fleet mixes, and axle/vehicle counts, will be used to assist in the calibration of the noise model. This data will be included in the field information deliverable to the City. • The existing traffic data will be compared with traffic data from the City's General Plan. Since the City's General Plan was recently revised, forecasted traffic data from the General Plan may be determined to be sufficient for this study. AAC will review the forecasted traffic data from the General Plan, and in coordination with the City, will determine if the information is sufficient for this study or if a new traffic study is needed. Task 8 — Montero Estates Noise Verification Survey • Conduct 24-hour noise measurements at three exterior locations within the Montero Estates to verify the effectiveness of the existing soundwall. 24-hour measurements will be conducted at a residence along Washington Street, at a residence near the corner of Washington Street and Avenue 50, and at a residence along Avenue 50. The measurements will quantify the existing hourly noise levels and CNEL at each receptor location. • If desired, consideration will be given to conducting noise measurements in patios and community facilities. • Attend the noise measurements for portions of the monitoring to observe and document activities that contribute to the measurement data. A log will be kept by the field engineer/scientist to document vehicular traffic sources along Washington Street. Rather than the formal machine count of Task 7, a manual, one -hour traffic count will be conducted for the Montero Estates survey to correlate the actual vehicle flows with the measured noise levels. For Task 8, no detailed engineering investigation of existing ambient noise sources is included. • Vehicle speeds will be monitored by the use of a radar gun or driver to correlate the measurement data to the indicated traffic volume (see below). • Download the data from the instruments into electronic files, process the data into a usable spreadsheet format (Excel), and correlate observations with the measurement results. The downloaded and processed data will be provided to the City Staff as an interim deliverable. • Prepare a short memo that summarizes the results of the noise measurements and provides a comparison of the findings with respect to past noise studies for Montero Estates. Alliance Acoustical Consultants, Inc. 9491580-3593 Voice n iy 9272 Jeronimo Road, Suite 101 9491580-3596 Fax Irvine, CA 92618-1978 018 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 Task 9 —Direct Costs Although not a study task, per se, with defined deliverables, this task has been created to be able to capture, document, and expense Other Direct Costs (ODC's) for the Noise Study. These include, but are not limited to, job -related costs and expenses such as courier services, telephone, fax, reproduction (including presentation hand-outs and display graphics), meals, transportation, etc. These ODC's will be shown in detail on AAC's invoicing documentation. The following are Optional Tasks offered to the City of La Quinta for consideration as part of this project. OPTIONAL Task 10 — Meetings, Teleconferences, Presentations, etc. • Three public meetings or presentations will be attended and supported by AAC Principals. It is currently envisioned that the City of La Quinta will schedule two homeowners meetings/presentations and one City Council meeting/presentation. The focus of the first homeowners meeting will be to introduce AAC to the homeowners, present an overview of the tasks to be performed, and interact with the homeowners to hear their concerns and input about the noise study. The preliminary findings of the noise study will be presented at the second home- owners meeting. Lastly, the Noise Study findings will be presented at a single City Council meeting. • AAC's participation in the meetings/presentations are expected to include: ➢ Attendance by two AAC Principals, Robert Woo and Bob Mantey ➢ Introduction to the homeowners ➢ Lay person's discussion of noise and common sound levels ➢ Overview of the study area and approach ➢ Identification of receptor/monitoring locations ➢ Overview of the analysis methodology ➢ Schedule and timing ➢ Overview of findings and recommendations (2nd meeting) ➢ Discussions and Q&A sessions with homeowners, Council, etc. • Presentations will be given using "Power Point" software and will be supplemented with poster -size graphics and renderings. • Additional meetings/hearings, telephone conferences, community workshops, council meetings, public hearings, etc. above the three budgeted, will be supplied, as requested by the City, on a time -and -materials (T&M) basis and with prior City Staff approval. Appropriate interaction with local Project, City, other contractors, and/or regulatory personnel is assumed to be led by or coordinated by City Staff. For example, it is assumed that meeting notices will be mailed by City Staff and that Staff will arrange facilities for and will chair the public meet- ings. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax �i 7 019 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 OPTIONAL Task 11 —Vibration Survey • Up to four limited (15- to 60-minute) spot vibration measurements will be conducted at sensitive receptor locations along the study area. The spot measurements will be conducted at selected locations such as a residential building setback to quantify the existing vibration levels generated by vehicular traffic on Washington Street. • Attend the vibration measurements to observe and document activities that contribute to the measurement data. A log will be kept by the field engineer/ scientist to document vehicular traffic sources along Washington Street. • Download the data from the instruments into electronic files, process the data into a usable spreadsheet format (Excel), and correlate observations with the measurement results. These data will be included in the report deliverables to the City. • Discuss the results of the measurements, potential impacts, and recommendations (if necessary) in the preliminary and final report. The reports will include a discussion of ground -borne evaluations with respect to established roadway -related vibration criteria as well as a qualitative discussion of air -borne - induced vibration effects (e.g. window rattling or hung -picture buzzing). If potential vibration impacts are indicated, then suggested remediations will be presented. OPTIONAL Task 12 — Traffic Study • If determined to be necessary, a Traffic Study will be performed by a Traffic Consultant of the City's choice, to evaluate existing and future traffic volumes along Washington Street within the study area. The cost of this study will be a direct pass through to the City without AAC mark-up. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice p ` 9491580-3596 Fax 020 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY PROPOSAL Revised January 3, 2003 DELIVERABLES AAC proposes to furnish the following deliverables for the Chapman Noise Study: Task 1: A brief letter report summarizing the meeting sessions held with the City Staff to formulate the project execution and community involvement strategy. This letter report will be submitted approximately one week following the end of strategy meeting(s). Tasks 2 through 5. The deliverables for these tasks will be included with the Task 6 submittals. Task 6: Three copies of the preliminary findings report will be submitted to City Staff for review. Three copies of the final Project findings report will be provided to the City for the end deliverable for this study. Task 7: The deliverables for this task will be included with the Task 6 submittals. Task 8: Three copies of the memo will be submitted to City Staff. Task 9: There are no defined deliverables for this task, but the costs included in this task will be invoiced with the associated study task. For example, the costs for mileage during the field surveys will be included with the Task 6 submittal invoicing. OPTIONAL Task 10: The deliverables for this task will be the preparation for, atten- dance at, and participation in each of the three proposed presentations. OPTIONAL Task 11: The deliverables for this task will be included with the Task 6 sub- mittals. OPTIONAL Task 12: The deliverables for this task will be included with the Task 6 sub- mittals. PROJECT EXECUTION SCHEDULE Attached are a Gant Chart and a Critical Path Method Schedule with task durations, milestones, and delivery dates. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice ()�'J 9491580-3596 Fax 021 Exhibit B Schedule of Compensation Payment shall be made on a Lump Sum Fixed Fee Basis in accordance with the Consultant's Cost Proposal Sheet, dated January 3, 2002, attached herewith and made a part hereof, in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed THIRTY THOUSAND TWO HUNDRED Dollars ($30,200.00) except as specified in Section 1.6 - Additional Services of the Agreement. The City of La Quinta, at its sole discretion, may choose to initiate the optional work objectives outlined within the Consultants Cost Proposal Sheet. Compensation for any additional work shall be provided in accordance with Section 1.6 - Additional Services of the Agreement. 022 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET Revised January 3, 2003 CITY OF LA QUINTA REQUEST FOR PROPOSAL WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET The following is a summary of costs to provide the services outlined in the Request for Proposals for Professional acoustical engineering consultants to prepare an acoustical analysis of the Washington Street Corridor and will be used as the basis for negotiating a Professional Services Agreement: Work Objectives Proposed Cost 1. Task 1, Review City Standards, Past Studies, Identify $2,400 Receptor Locations, and Kick-off Meeting with City Staff 2. Task 2, 24-hour Traffic Noise Monitoring at 10 Residential $7,900 Locations, Data Processing, Equipment Prep and Tear -down 3. Task 3, Interior Noise Measurement Tests at 6 Residential $2,800 Locations 4. Task 4, Traffic Noise Analysis, Prediction of Existing and $5,300 Future Noise Levels 5. Task 5, Traffic Noise Assessment, Evaluate Noise Reduction $3,600 Alternatives, Cost Benefit Analysis 6. Task 6, Prepare Noise Report and Council Meeting $3,800 7. Task 7, Traffic Counts by Subcontractor TDS $2,000 8. Task 8, Montero Estates Noise Verification $2,400 TOTAL LUMP SUM FIXED FEE: $30,200 9. Task 10, Three Optional Presentations to Homeowners and $5,500 City Staff 10. Task 11, Optional Vibration Measurements at 6 Residential $2,800 Locations 11. Task 12, Optional Traffic Study $2,500 - $6,000 Attached herein is a detailed man-hour and fee breakdown for the tasks and sub - tasks defined in our proposal. Prime Consultant Date Signed Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice r? 9491580-3596 Fax 023 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET Revised January 3, 2003 FEES and COSTS AAC proposes to furnish consulting services under the following terms: Tasks 1 through 8: for the lump sum fee of Thirty Thousand, Two Hundred dollars ($30,200). This figure includes a budgetary allotment for the following meetings: -Two meetings with City Staff or Council as part of Task 1 and 8 (assumed to be less than 2 hours in duration) Additional meetings and/or longer duration meetings with Staff, such as prompted by a desire for more face-to-face interaction or by unpredictable community reactions, would be outside of the above allotments and would be billed on a time -and -materials (T&M) basis. Routine communications will be conducted by telephone, video conference, e- mail, and/or land mail. No trips to the City's office(s), other contractors' office(s), or the project area are included, except as specifically denoted. Costs for AAC instrumentation usage are included in the above lump sum fee. Task 9: Direct costs for travel, mileage, field -related expendables, reproduction, graphics, communications, fax, courier services, equipment rental, etc. will be invoiced at cost plus 10-percent. Optional Task 10: for the lump sum fee of Five Thousand, Five Hundred dollars ($5,500). This figure includes a budgetary allotment for the following meetings: -Three community/council presentation meetings. The presentation meetings are assumed to be no more than 3 hours in length. Additional meetings and/or longer duration meetings with Staff, such as prompted by a desire for more face-to-face interaction or by unpredictable community reactions, would be outside of the above allotments and would be billed on a time -and -materials (T&M) basis. AAC will provide a brief progress and status summary on a monthly basis, in conjunction with our proposed billing cycle (see below). Optional Task 11: for the lump sum fee of Two Thousand, Eight Hundred dollars ($2,800). The cost for this task is based on up to 6 vibration measurements along the study area, data processing, analysis, and an instrument rental fee of $500.00. Optional Task 12: The need for this task will be project and client driven. It is anticipated that the Traffic Consultant's fee for preparing a traffic study for the study area would likely range from $2,500 to $6,000 depending on the total tasks involved. This task may not be needed given the adequacy of traffic data in the recently approved General Plan. If this task is determined to be necessary, AAC will subcontract with a Traffic Consultant of the City's choice to perform the study. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice , 9491580-3596 Fax 024 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET Revised January 3, 2003 Please refer to the attachment for the project budget with a cost breakdown by task. This initial budget is based on a single iteration of the traffic noise analysis. Additional iterations and analysis would be considered beyond this initial budget allotment, would incur additional T&M costs, and would be performed only after receiving prior authorization from the City. ADDITIONAL INFORMATION 1. AAC maintains General Liability Insurance ($4 million), Professional Liability/Errors and Omissions Insurance ($2 million), and Workman's Comp Insurance ($1 million). Certificates of insurance will be provided upon acceptance of this proposal. 2. AAC's clientele include municipalities such as the City of Orange Public Works Department, City of Laguna Niguel Community Development, private corporations such as Fluor and Sempra Energy, public utilities such as San Diego Gas and Electric, and environmental firms such as TRC and HDR Engineering. Additional references to those given in the project history section will be provided upon request. Noise Control Engineering will be performed in AAC's Irvine location. Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax 025 CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET Revised January 3, 2003 CITY OF LA QUINTA WASHINGTON STREET TRAFFIC NOISE STUDY COST BREAKDOWN Tasks I through 8 Principal Consultant Noise Fnpr/Tech Support Staff Total Ho r% Cost Task 1: PROJECT INITIATION Review City Standards and past studies 12 0 0 12 $1,100 Kick-offmtg with City to Identify Receptors, Monitoring locations, and significance 14 0 0 14 1 300 $2,400 thresholds. Task 2: EXTERIOR MEASUREMENTS 24-hour Ambient Noise Monitoring 30 30 8 68 $5,450 at 10 exterior locations and spot measurements Noise equipment prep and tear down 4 4 6 14 $950 Data analysis, evaluation, traffic counts 8 10 4 22 1 500 $7,900 Task 3: INTERIOR MEASUREMENTS Interior Noise Measurements @ 6 locations 12 16 9 37 $2,800 Task 4: TRAFFIC NOISE ANALYSIS Mark up drawings 4 20 0 24 $1,900 Prepare traffic data 4 0 0 4 $400 Prepare input files and perform modeling 16 20 0 36 3 000 $5,300 Task 5: IMPACT ASSESSMENT & ABATEMENT Existing & Future Traffic Noise Assessment 8 0 0 8 $760 Evaluate Noise Reduction Measures & 8 8 0 16 $1,360 Provide Recommendations if necessary Cost benefit analysis 12 0 0 12 $1,100 Single event noise level assessment 4 0 0 4 380 $3,600 Task 6: REPORT PREPARATION Prepare Noise Report 20 16 0 36 $3,100 One Meeting with Staff or City Council 8 0 0 8 700 $3,800 Task7: TRAFFIC COUNTS Traffic Counts $2,000 Task 8: MONTERO VERIFICATION SURVEY 3 24-hr measurements data analysis. memo 8 19 0 27 $2,400 172 1 143 27 1 342 OPTIONAL TASKS: Task 10: MEETINGS & PRESENTATIONS Presentations: 3 48 8 8 64 $5,500 Task 11: VIBRATION SURVEY 6 vibration measurements 12 16 0 28 $2,800 Task 12: TRAFFIC STUDY Traffic 1. Attendance at meetings and/or public hearings above the 2 budgeted Dresentations will be billed at standard hourly rates per AAC's rate schedule. 2. Depositions and Court appearances are not included and will be billed per AAC's rate schedule. 3. Includes only one iteration of analysis. Does not include responses to public comments, and evaluation of alternative configurations r alternative gVerational scenarios, prepared 113/03 La Ouinto cost workshee! REV 1.xls Alliance Acoustical Consultants, Inc. 9491580-3593 Voice 9272 Jeronimo Road, Suite 101 9491580-3596 Fax Irvine, CA 92618-1978 0�� CITY OF LA QUINTA WASHINGTON STREET SOUND ATTENUATION STUDY COST PROPOSAL SHEET Revised January 3, 2003 Alliance Acoustical Consultants, Inc. Technical Staff Rate Schedule 2003 Staff Classification Hourly Billiq_g Rate Principal $ 125.00 Associate Principal $ 110.00 Senior Acoustical Engineer/Scientist $ 100.00 Acoustical Engineer/Scientist $ 85.00 Associate Acoustical Engineer/Scientist $ 75.00 Assistant Acoustical Engineer/Scientist $ 65.00 Engineering Intern $ 50.00 Senior Graphics Staff $ 70.00 Associate Graphics Staff $ 60.00 Senior Word Processing Staff $ 55.00 Associate Word Processing Staff $ 45.00 Production Assistant $ 40.00 Notes: 1. Formal legal proceedings, including depositions, testimony, and associated preparatory meetings will be billed at double the rates shown above. 2. Travel time will be billed at the basic hourly rate 3. ODC's will be billed at cost plus 10% Alliance Acoustical Consultants, Inc. 9272 Jeronimo Road, Suite 101 Irvine, CA 92618-1978 9491580-3593 Voice 9491580-3596 Fax 0q ; 027 Exhibit C Schedule of Performance Consultant shall complete all services within _Sixty (60) consecutive calendar days of the date of this Agreement. The anticipated completion date shall be April 1, 2003. Alliance Acoustical Consultants, Inc. Project Schedule is attached and made a part of this Agreement. n '� r; 25 ----------------------------------------------- U O Q b U 'a S� f ----------------------------------------------- ----------------------------------------------- d m i U � N .'. OZ S< � ________ ______________ _____ OZ yn _____--____ ____________ O— a___ 3 3 a a o•________________S..____S_._______________________ C . f w' i z � C yt'j m 1 o 0 4' o a < 'O u O i o LL W a U Y C a a o o a 0 W a gg a w r E w w ¢ ¢ i oo Onim0 in g� � o _o 7 029 J J Q �' 1 Exhibit D Special Requirements None. 03 T4'y/ 4 4 QR&M COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval of a Request by the California Public Employees Retirement System (CaIPERS) to Utilize the Council Chambers for a Financial Planning Seminar for Retirees, March 27, 2003, 8:00 a.m. to 3:30 p.m. RE OMMENDATI AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the request by CaIPERS to utilize the Council Chambers for a Financial Planning Seminar for Retirees on March 27, 2003, 8:00 a.m. to 3:30 p.m. FISCAL IMPLICATI_O_N_S: None. GHARTE _ IC TY IMPLICATIONS: None. BAC�VIE UND AND OVERW: CaIPERS has requested that the Council Chambers be made available for a Financial Planning Seminar for Retirees on March 27, 2003, 8:00 a.m. to 3:30 p.m. The request meets all the requirements of the facility use policy as contained in the City's Guidelines. A complete application has been submitted (Attachment 1) for the City Council's consideration. 1 r'. 0 FINDINGS AND _ALTERNATIVE: The alternatives available to City Council include: 1 . Approve the request by the California Public Employees Retirement System (CaIPERS) to utilize the Council Chambers for a Financial Planning Seminar for retirees on March 27, 2003, 8:00 a.m. to 3:30 p.m.; or 2. Do not approve the request from the California Public Employees Retirement System (CaIPERS) to utilize the Council Chambers; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Application ATTACHMENT 1 Qum& 3 a�- �M anization�l ,•� 1 L1 UC- h.a -5 Q(Z FN-s J j It son (a) In. Charge:�.s'Z- res � : U � 0 � - S � - (Z:o-a*-- 1 y Sa SP►�:.��Y►� � cility Requested: Re of Event: Public Dxivatc s ription of Activity: to{s) of Lrse- _3�27 1 U3 size of GrGupe �% me of use: Start isi_rs./p.m.) R Finish tat Rours of aae x S22.00/hour C_ rtifieate of Additional Insured Attached; -ar- ty Insurance Requested: Fee Paid: Si €wadable Cleaning Deposit paid: :asion Roost = $200 m—cil. Chimwbesa cup to 53 people) _ 4300 iunctl C%wmbawn - .(54 peaplc plum) = $500 �tal Paid: Le undersigned hereby agrees to abide by the rUICs d regulations ' the City of x.a Quiata relating the use of pub 0.c facilities. 'te: /�`a�4� sigaacure: Title: posit Required -Far: V IA :poSir RetttZ'Aet1; Date: I.: ZL. p.V*.. .ydp10.0 6Am arVI..OIA9& aPa rn. PL anx—r-lvn ar t b• as o;LSc.r .0 cam Vwx-m Rvm� ....zoo. xC ab. .raou i■ &or aA oxxxawr or tn. orgaolsacten !or .aeon ap Sionasoa 1a v4.. A.l.bo pr.menz wriG[.A ant-twIVlsoC o, 2roa cue group Ga .ipa. 004 ,f 11))))) Attention All CalPERS Retireesi Plan for your financial future comer retirement. Attend a CaIPERS Financial Planning Seminar for Retirees l2"S FREW Increase your knowledge of: CalPERS Retirement Benefits Social Security Financial Planning .Estate Planning Lifestyle Changes' CalPERS Long Term Care Program CalPERS Health Benefits Choose from a variety of dares and locations Fax or mail enclosed registration form .Bring your spouse 005 T4'T 4 4Q" COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE• Adoption of Resolution Accepting Passes to the Bob Hope Chrysler Classic Golf Tournament to be Held January 27 through February 2, 2003 in the Coachella Valley RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 27 through February 2, 2003. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Bob Hope Chrysler Classic has provided the City of La Quinta complimentary passes for its 44th annual golf tournament. This year's tournament will take place January 27 through February 2, 2003 at various courses in the Coachella Valley including PGA West (Arnold Palmer as host course), La Quinta Country Club, Bermuda Dunes Country Club, Indian Wells Country Club, and Tamarisk Country Club. Staff has prepared the attached Resolution to facilitate acceptance of the passes should the City Council elect to accept them. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 27 through February 2, 2003; or 2. Do not adopt a Resolution of the City Council accepting complimentary passes for the Bob Hope Chrysler Classic golf tournament to be held January 27 through February 2, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING COMPLIMENTARY PASSES FOR THE BOB HOPE CHRYSLER CLASSIC GOLF TOURNAMENT WHEREAS, the Bob Hope Chrysler Classic has generously donated to the City, a gift of complimentary passes for the 2003 Bob Hope Chrysler Classic golf tournament to be held January 27 through February 2, 2003 in the Coachella Valley including locations within La Quinta; and, WHEREAS, the gifts have been donated to the City and its personnel and not given to, or limited to the use of, any particular employee or official; and, WHEREAS, it is in the best interest of the City to accept the donation and to direct the City Manager to control distribution of the tournament passes. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby accepts the donation of complimentary passes for the 2003 Bob Hope Chrysler Classic golf tournament. 2. The City Manager is hereby directed to control distribution of said tournament passes on a first -come, first -serve basis. PASSED, APPROVED and ADOPTED this 21" day of January 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Resolution 2003- January 21, 2003 DONALD O. ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. Katherine Jenson, City Attorney City of La Quinta, California ceiht 4 4 Q" COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval of a Professional Services Agreement (PSA) with GK & Associates to Update the City's Pavement Management Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 12 STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement (PSA) in the amount of $46,785.00 with GK & Associates to update the City's Pavement Management Program. FISCAL IMPLICATIONS: The project is budgeted within the Fiscal Year 2002/2003 Budget for the Public Works Development and Traffic Division. Account Budget 101-452-609-000 $60,000.00 The following represents the anticipated project budget: Activity Amount Professional Services: $46,785.00 *Contingency: $13,215.00 Total: $60,000.00 *Contingency will be used to pay for any eligible consultant direct costs such as blue prints, copying, postage, etc., as well as City project management expenses. As indicated, adequate funding is available within the project budget to support the proposed work activity. BACKGROUND AND OVERVIEW: On July 16, 2002, the City Council adopted the Fiscal Year 2002/2003 Budget. This year's budget includes the update of the City's Pavement Management Program (PMP). The PMP is a citywide survey that will include visual inspections of each City maintained street. A street inventory will be created, which will include, but not be limited to, street widths, lane widths, number of lanes, function classification, date and type of construction, as well as last known surface treatment. The PMP will provide City policy makers with detailed segment recommendations for the maintenance and/or reconstruction of City streets. On September 17, 2002, the City Council authorized staff to distribute a Request for Proposal (RFP) to update the City's Pavement Management Program and appointed a Consultant Selection Committee. On October 28, 2002, the City received proposals from four (4) firms interested in providing these services. The Consultant Selection Committee interviewed two of the four firms on December 10, 2002 and unanimously recommends GK & Associates be awarded a PSA in the amount of $46,785.00. Contingent upon City Council approval of the attached PSA (Attachment 1) on January 21, 2003, the following represents how the project is expected to proceed: City Council PSA Approval January 21, 2003 Project Duration (6 Months) February - August 2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve a Professional Services Agreement (PSA) in the amount of $46,785.00 with GK & Associates to update the City's Pavement Management Program; or 2. Do not approve a Professional Services Agreement (PSA) in the amount of $46,785.00 with GK & Associates to update the City's Pavement Management Program; or 1- I 3. Provide staff with alternative direction. Respectfully submitted, Timothy Rr. on on, P.E. Public Works Director/City Engineer Approved for submission by: -/ Thomas P. Genovese, City Manager Attachments: 1 . Professional Services Agreement (PSA) 110 003 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and GK & Associates ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the City of La Quinta Pavement Management Program Update as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. Base -con. rev 005 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "Y (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Forty -Six Thousand Seven Hundred Eighty Five Dollars ($46,785.00) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Base -con. rev y� 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Ghazala Khan, MBA, REA, Principal It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steven D. Speer, P.E., Assistant City Engineer, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. Base-con.rev 007 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. Consultant shall defend, indemnify and hold harmless City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by City) and for errors and omissions committed by Consultant, its officers, employees and agents, which Base -con. rev arise out of Consultant's negligent performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence or that of its officers or employees. In the event the City indemnities are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Contractor shall provide a defense to the City indemnities, or at the City's option, reimburse the City indemnities their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Contractor shall be obligated to promptly pay any final judgement or portion thereof rendered against the City indemnities. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. J. `- Base-con.rev 009 In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 116 Base-con.rev 010 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS Base -con. rev 01 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: GK & ASSOCIATES Attention: Ghazala Khan, MBA, REA Principal 3333 Brea Canyon Road, Suite 120 Diamond Bar, California 91765 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. Base-con.rev 012 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT By: Name: Title: Date: Base-con.rev 013 Exhibit A Scope of Services GK & Associates scope of services, dated January 13, 2003 is attached and made a part of this Agreement. " 3 014 Scope of Work Project Overview The City of La Quinta is interested in contracting professional services to update their current Pavement Management Program (PMP). Upon completion of the project, the City will be able to determine the present condition of pavement, develop a maintenance and rehabilitation schedule, and obtain annual updated maintenance schedules. The information will be utilized through a dynamic link with the City's current GIS software. The resulting data will be compliant with Federal, State, and local funding programs. Task 1— Project Orientation Prior to the start of field survey GK & Associates will meet with City staff to discuss in detail the expectations for the project. This will include segmentation criteria, the extent of pavement survey (10%, 50%, or 100% sample), and the decision matrix required for the City of La Quinta. Through these meetings, GK & Associates would need to receive the following information: • A City map showing all public streets and alleyways within the city limit that are to be included in the survey. • All existing data, such as the current PMP database, street classifications, street maintenance history and dates not updated in the current PMP, etc. • The original construction date or last overlay information for all segments not current in the PMP database. • A review of the current PMP and PDA set-up will be necessary to begin the pavement condition survey. Once the PDA set-up is completed, a field survey will be conducted for each pavement segment. A visual inspection will be based on the discussed sample size reached at the Project Orientation meeting (GK & Associates recommends 100% sample size Task 2 — Status Reports / Meetings GK & Associates will schedule meetings with the City staff upon approximately 25% completion of the field survey. The Project Manager, Engineering Technician, and City Staff will review the distress data collected to ensure that it is consistent with the Army Corps Field Distress Manuals. The City's expectations from the Project Orientation meeting will be verified and adjustments in the survey method will be made if necessary. A Field Inspection Report will be generated and will serve as the primary method for quality control of the data to be included in the final report. The Pavement Condition (Field Inspection) will recommence upon completion of this review process. At 60% and/or 100% completion, GK & Associates will review the updated Field Inspection Report with City staff to ensure that all streets have been inventoried and that the condition data is accurate. A random sampling, created by GK & Associates and/or City staff, of street segments will be reviewed in the field. GK & Associate, the Engineering Technician, and City staff will review the distresses collected from the random sampling as a group. A Quality Control Report will be prepared detailing errors found during the field review, with proposed solutions for correcting the data. The Quality Control Report will be reviewed with the City to ensure proper measures are taken for quality data for the Final Report. r` January 09, 2003 01 Task 3 — Office Data Collection GK & Associates will conduct research and review of the City's existing records, databases, GIS, tract maps, and capital improvement plans to obtain as much pertinent information as possible on all newly constructed or rehabilitated streets within the City. This data collection will include the following for each infrastructure item, if available: • Original construction or rehabilitation date • Maintenance history and capital improvement projects since last update • Maintenance zone, if any • Functional classification (i.e. arterial, collector, local) • Structural section, if available • Traffic Index, if available • ADT and percent trucks, if available • Current improvement strategies and unit costs • Right of Way Research for Roadway The maintenance history investigation will be an integral part in establishing the Pavement Condition Index for those streets that recently underwent rehabilitation. Task 4 — Field Data Collection GK & Associates recommends a 100% survey sample size. By surveying 100% of a segment surface area, a more accurate indication of pavement condition is accessed. This will generate an accurate estimate of maintenance and rehabilitation costs. Surveys will include the following attribute data: • Name of street • From / To limits of each segment will be reviewed and adjusted • Length of section and lane • Number of travel lanes • Verification of existing curb, gutter, and sidewalk • Median type and quantity • Surface type, such as AC, PCC, Gravel, or Dirt • Length and width of Sidewalk & Parkway • Length of curb, gutter and width of gutter Condition Data The methodology for collecting pavement distresses that will be utilized is the MicroPAVER standards created by the Army Corps of Engineers. This standard includes distress definition, severity types, and quantity aspects of collecting field data. GK & Associates will collect the distresses determined based upon discussions with City staff at the Project Orientation (recommended 19 types), but at a minimum those distresses indicated in the City's Request for Proposal. January 09, 2003 miff#& 1 01 GK & Associates will inventory the existing curb, gutter, sidewalk, and right -of- way. Surveys will include the following attribute data • Name of street • From / To limits • Length and width • General Condition of Asset Task 5 — Develop / Update Database GK & Associates will update the City's current database with the field survey data. A download of data, form the PDAs, will be completed and reviewed. The historical data that was researched in Task 3 will also be updated. A review of the final database will be conducted and any missing or incorrect data will be updated by the field survey notes. Fields will be identified and created in MicroPAVER for the curb, gutter and sidewalk field data. Task 6 — Strategies / Budget Analysis Pavement Life Cycle Good 140% drop in quality Fair 75%erlire i $1.00 for renovation here 40% drop in Poor QOeIiH Will cost $4 here r z% or lira Failed Time Following review of the pavement condition inventory data, the various repair/rehabilitation strategies will be discussed. GK & Associates will review the City's existing repair and rehabilitation strategies, and assist the City with development of the most cost effective preventative maintenance, repair, and rehabilitation strategies. These strategies may include the use of chip seals, cape seals, slurry seals and overlays, based on the condition of the ''maintenance sections", the expected improvement in pavement condition and life cycle extension that would result, and the unit cost of each alternative. The strategies will be developed based on road class, type of surface and specific needs of the City. This will ensure that the recommended strategies are based upon the selection of appropriate activities, unit costs, and life cycles for the City. Budget Analysis will include scenarios of unlimited budget, current budget, and a recommended budget. January 09, 2003 017 Task 7 — Report Preparation The Pavement Management Program Report will provide a summary of the findings from the condition survey with the corresponding recommendations for the implementation of the most cost effective maintenance program. The report will provide the City with the following information: • An executive summary outlining the completed project • Methodologies utilized for field survey and budget analysis • Work history of completed street maintenance and rehabilitation • Current pavement conditions (PCI) from best to worst in tabular form • Condition distribution by Functional Class • Projected annual repair/rehabilitation programs for street maintenance of all streets over a 5 year period. • Project schedules and associated budgets (adjusted for inflation based on City criteria) over a 5 year period • Analysis that allows the City to measure and understand the impact of cost on deferred maintenance • Development of an unlimited, current, and recommended funding programs • Exhibit showing existing PCI with From/To limits, length, lanes, and type of pavement • Exhibit showing the proposed annual work to be performed based on available funding for 5 years • Quantity evaluation of curb, gutter and sidewalk The Final Report will include the Original Cost, Accumulated Depreciation, and the Net Book Value of all pavement calculated for GASB 34 Compliance with an Appendix outlining all source data. Task 8 — Training GK & Associates will provide the City of La Quinta's staff training on field review, software, and budget analysis. The training can be broken into 3 half days, 1'/z days, or any combination that is suitable for the City. Applied Geodetics will provide training to City staff on the GIS dynamic link. Task 9 — GIS Dynamic Link Applied Geodetics will create an ArcView shape file dynamically linked to the city's Pavement Management system. Using AutoCAD 2000, Applied Geodetics will create a series of closed polygons for each segment of the street network. These polygons will be attributed with the same unique ID used in the pavement management system and linked to the City's existing Pavement Management system (MicroPAVER) through the use of an ODBC. This will allow the City to display street maintenance and planning information in the Paver system on the City's GIS system. Deliverable: Completed ArcVIEW shape file and AutoCAD drawing for all street segme January 09, 2003 01 Exhibit B Schedule of Compensation Payment shall be made on a Lump Sum Fixed Fee Basis in accordance with the Consultant's Cost Proposal Sheet, dated January 13, 2003, attached herewith and made a part hereof, in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Forty -Six Thousand Seven Hundred Eighty Five Dollars ($46,785.00) except as specified in Section 1.6 - Additional Services of the Agreement. Any eligible direct costs will be reimbursed at cost without markup. Q s CITY OF LA QUINTA EXHIBIT B 14-Jan-03 Cost Proposal for Pavement Management Services Scope of Work Description Project Engineering i Manager Technician Admin. Support Total by Task - - ---i Task 1 Task 2 Project Orientation (Kick-off meeting) $95/hr 4, $65/hr,' S, 8 60 170 30! 36 36 12 $45/hr $705 $2,040 $4,850 $12,190 $5,250 $4,240 $5,590 $1,920 Status Reports / Meeting_ s Office Data Collection Field Data Collection Develop/Update Database Strategies / Budget Analysis - - - Report Preparation Training 16 10 1 � - - 20 20 12 Task 3 Task Task 5 48 30 - Task 6 Task 7 Task 8 Task 9 GIS Dynamic Link by Applied Geodetics Lump sum $10,000 Additional Costs/Reimbursable Total $46, 785 $700 The costs and duration above are based on the City's approx. 115 centerline miles of public street to be updated. Existing Right -of -Way quantities and limits only, not to include assessment condition of asset. 020 Exhibit C Schedule of Performance Consultant shall complete all services within _180 consecutive calendar days of the date of this Agreement. The anticipated completion date shall be July 21, 2003. GK & Associates Project Schedule, dated January 13, 2003, is attached and made a part of this Agreement. 02 Jan 11-4 03 IT. I la GK & fissoci al.€-,>, Ins: 1 1 909 1 !391 ;? I r F-------- - 1� Z- r. Qkl 022 THU Exhibit D Special Requirements None. 023 V _ OF AGENDA CATEGORY: Tl�' COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval to Award a Contract with Cora Constructors to Construct the Phase II Cove Oasis Improvements, Project No. 2002-02 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Award a Contract in the amount of $160,000.00 including Additive Alternate No. 1 to Cora Constructors to construct the Phase II Cove Oasis Improvements, Project No. 2002-02. FISCAL IMPLICATIONS: The following represents the available project funding and funding sources for the proposed improvements: 'FUNDING SOURCE RDA PA No. 1 Park DIF: Land and Water Conservation Fund Grant Sub -Total: Expenditures (as of 12-31-02) TOTAL FUNDING AVAILABLE: TOTAL FUNDING $250,218 $285,200 $150,000 $685,418 ($264,033) $421 ,385 Based upon the lowest responsive bid in the amount of $160,000, the following represents the anticipated construction budget: Activity Budget Construction: $160,000 Administration: $8,000 ' Phase I funding and expenditures are included within the table. T:\PWDEPT\C0UNCIL\2003\030121 c.wpd Inspection and Testing: $12,400 Contingency: $24,000 Total: $204,400 As illustrated, adequate funding is available to construct the proposed improvements. CHARTER CITY IMPLICATIONS: The proposed improvements are partially funded with a State Grant. The project is subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: The City Council approved the Fiscal Year 2002/2003 CIP on July 16, 2002, which includes the proposed Phase II Cove Oasis Improvements. Several years ago the City of La Quinta received approximately 40 mature date palms from the Hammer family which were then located approximately 1,500 linear feet south of Calle Tecate and Avenida Madero, adjacent to the base of the Santa Rosa Mountains. This effort began the development of the Cove Oasis Trailhead. Currently the Cove Oasis Trailhead is utilized by hikers and cyclists. The trailhead is envisioned to have picnic shelters, trail delineation, drinking fountain, boulder seating areas, signage, an emergency call box, landscaping, irrigation, lighting and site furnishings. The first phase of the work was completed nearly two years ago and included the construction of most infrastructure, a primary monument sign, emergency call box, drinking fountain, and landscaping and irrigation. The proposed Phase II improvements will complete the project by installing amenities such as shade structures, entry signage, and site furnishings. On November 5, 2002, the City Council approved the plans, specifications, and engineer's estimate (PS&E) and authorized staff to advertise the project for bid. In addition, the City Council directed staff to exclude the proposed restroom facility, associated septic system, and water feature from the bid documents. On January 3, 2003 sealed bids were received for the construction of this project. A detailed bid comparison summary is provided as Attachment 1. Cora Constructors of Palm Desert, California, presented the lowest responsive bid in the amount of $160,000, which is approximately 6% above the Engineer's Estimate. However, an Engineer's Estimate was not available for the natural rock lined trail between the Cove Oasis Parking Lot and the Palm Grove added by staff as Additive Alternate No. 1 just prior to advertisement. Without the Additive Alternate bid item the Contractor's bid was approximately 3% above the Engineer's Estimate. T:\PWDEPT\C0UNCIL\2003\030121 C.wpd 002 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Award a Contract in the amount of $160,000.00 including Additive Alternate No. 1 to Cora Constructors to construct the Phase II Cove Oasis Improvements, Project No. 2002-02; or 2. Do not award a Contract in the amount of $160,000.00 to Cora Constructors to construct the Phase II Cove Oasis Improvements, Project No. 2002-02; or 3. Provide staff with alternative direction. Respectfully submitted, T mothy R._ onag on, P.E. ublic Works Dir ctor/City Engineer Approved for submission by: C / Thomas P. Genovese, City Manager Attachments: 1. Bid Comparison Summary I "2 T:\PWDEPT\C0UNCIL\2003\030121 c.wpd 003 (� o Cl 0 o r- o 0 0 0 0 o r- W W O o 0 0 0 0 0 o 0 c 0 o 0 0 0 0 0 abi w �1 z U o O 0 O 0 O 0 CD 0 Cl O O O 00 Cl 0 0 w o 0 0 o O o 0 0 0 0 0 0 y 0. M v1 V1 Vl 00 N V1 O N O 00 > 69 r4 65 69 65 N 65 69 69 00 Q w 69 6A 69 W O O O O O� O O O O O O U U O o o O oo O o 0 0 0 0 o o ^ o0 0 0 0 0 0 0 0 o c-: 'n o0 o O o 0 0 0 a 0 O N 69 N 69 00 6R -tT 69 9 O O O O UIs I 6Ns 6N7- 6R (� 0 0 0 0 0 0 0 0 0 0 0 0 W o 0 0 0 0 0 0 0 0 0 0 0 q W o 0 0 0 0 0 o O o 0 0 0 C U O O O O O r- ^" O 0O O llO O N O O O �n v� Wry G4 O O It O (:: M �_ 7 00 N M In N F" W) N d' V' N 69 6F3 (f3 6R 69 C -' '�( 69 6A 64 6A 69 6A C w W W O C. O O O O O O O O O o V o 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 s O o O o o m 0 0 0 0 O c C1+ O O O Cl M 00 N O O Q 6R 69 69 69 65 64 Ca O O O O O Cl Cl O O O O O W O O O O O O O O O O O O Q W CD O O O O O CD O O Cl O o CDO 0 0 CD 0 CD ti Z U O O O O O �O In f]. 6R 69 69 69 6R .�. 69 6It H 6H EA 69 ti W O W CD O O CD CDO O O O O O U U o 0 0 0 o O O o 0 0 0 al o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O lO U Q - M '0� 0 0 Cl 0 0 0 0 0 0 0 0 0 Q O O O O O O O O O O O O O O O O O O O O O O O O O Cl w 'z U 0 O O O O N al O CD lc O N O O O Cl O O O W O O O V1 n a+ 69 M V 69 -- 69 V) 69 69 69 6R b9 6R 69 rs W h W L O W o CD O O O ClO O 0 0 O U o Cl o O o 0 0 0 0 0 0 o n 0 0 0 0 c o o t � o 0 0 W R+ O O N69 - 00 00 00 6-A O �n O M h .-•� 00 N -" 6R M6A 6A 69 69 69 69 CY d N Q\ Vl N M 6 16 oo ❑ o In. a k a b o t. N U u N N C •o �b5 0. a � "° � � �� 5'na � �b U s Ca Li . L U F. ai y � yN �i � it C y �Q O ,b o bUbUbUbo 00 o�-voc.o�000 04 N p 'O E 4 C C U w w w w v w w o 3w w a° r r w N m v �n o t� 00 0 0 HZ ATTACHMENT 1 0 oc rn 6A 60� O O YO o 0 0 0 0 0 o � 00 69 � 69 O �y 0 0 o -a 00 69 O O O O 7 O 69 �O 6:3 O � O � � b 6 c&t,/ 4 .fPQ" COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval of RCTC Audited Financial Statement for Article 3 - Sidewalk Funds RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: C STUDY SESSION: PUBLIC HEARING: Approve the RCTC Audited Financial Statement for Section 99234 - Transportation Funds. FISCAL IMPLICATIONS: None. BACKGROUND & OVERVIEW: RCTC awarded the City of La Quinta $37,822 for sidewalk projects for the year ended June 30, 2002. RCTC's auditor Ernst & Young, LLP has completed the audit report which is included as Attachment No. 1 . The auditors report on compliance did not report any audit comments or exceptions. FINDINGS AND RECOMMENDATIONS: The alternatives available to the City Council are: 1 . Approve the RCTC Audited Financial Statements; 2. Do not approve the RCTC Audited Financial Statements. M. Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment 1 : Audited Financial Statement AUDITED FINANCIAL STATEMENTS City of La Quinta Section 99234 Transportation Fund Year ended June 30, 2002 with Report of Independent Auditors 1:3 r; City of La Quinta Section 99234 Transportation Fund Audited Financial Statements Year ended June 30, 2002 Contents Report of Independent Auditors.......................................................................................... 1 Audited Financial Statements BalanceSheet...................................................................................................................... 3 Statement of Revenues, Expenditures and Changes in Fund Balance ................................ 4 Statement of Revenues, Expenditures and Changes in Fund Balance — Budgetand Actual........................................................................................................... 5 Notes to Financial Statements............................................................................................. 6 Report on Compliance and on Internal Control Over Financial Reporting Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting of the Section 99234 Transportation Fund Based on an Audit of the Section 99234 Transportation Fund's Financial Statements Performed in Accordance with Government Auditing Standards .................................... 8 E ERNST & ■ OUNV ■ Ernst & Young uv t Phone: !041), -113-2)00 Suite 1000 F.1S: 040, :3--OW0 18111 Von Karman Avenue kM\\.ev.conl Irvine. California Q2012-100- Report of Independent Auditors Honorable City Council City of La Quinta We have audited the accompanying financial statements of the Section 99234 Transportation Fund of the City of La Quinta, California, as of and for the year ended June 30, 2002, as listed in the table of contents. These financial statements are the responsibility of the Section 99234 Transportation Fund of the City of La Quinta, California's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. As described more fully in Note 1, the financial statements present only the Section 99234 Transportation Fund and are not intended to present fairly the financial position, results of operations and budgetary comparison of the City of La Quinta, California, in conformity with accounting principles generally accepted in the United States. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Section 99234 Transportation Fund of the City of La Quinta, California, as of June 30, 2002, and the results of its operations and budgetary comparison for the year then ended in conformity with accounting principles generally accepted in the United States. As discussed in Note 1 to the fund financial statements, during fiscal 2002 the Section 99234 Transportation Fund changed its financial accounting and reporting to comply with the provisions of Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements —and Management's Discussion and Analysis for State and Local Governments. A Memher Practice of Ernst 1, Youwl Global 1 �'' J ERNST & YOUNG Ernst & Young LLP In accordance with Government Auditing Standards, we have also issued our report dated September 13, 2002 on our consideration of the Section 99234 Transportation Fund of the City of La Quinta, California's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and Orrants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. yotvn��LLP U o September 13, 2002 2 City of La Quinta Section 99234 Transportation Fund Balance Sheet June 30, 2002 Assets Cash Total assets Liabilities and fund balance Liabilities: Due to City general fund Total liabilities Fund balance: Unreserved fund balance Total fund balance Total liabilities and fund balance See accompanying notes. I City of La Quinta Section 99234 Transportation Fund Statement of Revenues, Expenditures and Changes in Fund Balance Year ended June 30, 2002 Revenues: Intergovernmental allocation: Article 3 Expenditures: Construction Total expenditures Deficiency of revenues under expenditures Other financing sources: Operating transfer in Excess of revenues and other financing sources over expenditures Fund balance at beginning of year Fund balance at end of year See accompanying notes. $ 37,822 75,644 75,644 (37,822) 37,822 EI City of La Quinta Section 99234 Transportation Fund Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual Year ended June 30, 2002 Revenues: Article 3 Total revenues Expenditures: Construction Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources: Operating transfers in Excess of revenues and other financing sources over expenditures Fund balance at beginning of year Fund balance at end of year See accompanying notes. Variance Favorable Budget Actual (Unfavorable) $ 93,175 $ 37,822 $ (55,353) 93,175 37,822 (55,353) 186,350 75,644 110,706 186,350 75,644 110,706 (93.175) (37,822) 93,175 37.822 55,353 (55,353) 5 1� City of La Quinta Section 99234 Transportation Fund Notes to Financial Statements June 30, 2002 1. Summary of Significant Accounting Policies The accounting policies of the Section 99234 Transportation Fund of the City of La Quinta, California (City), are in conformity with accounting principles generally accepted in the United States applicable to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted standard -setting body for establishing accounting and financial reporting principles. The following is a summary of the more significant accounting policies: General The Section 99234 Transportation Fund is a capital projects fund of the City. The financial statements of the Section 99234 Transportation Fund are included in the general purpose financial statements of the City. Fund Accounting The operations of the Section 99234 Transportation Fund are accounted for in a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures. The Section 99234 Transportation Fund accounts for the City's share of the Transportation Development Act Article 3 allocations. The Section 99234 Transportation Fund is legally restricted for specific purposes. Basis of Accounting The Section 99234 Transportation Fund is accounted for using the modified accrual basis of accounting. Under this basis of accounting, revenues are recorded when susceptible to accrual (i.e., measurable and available). Measurable means the amount of the transaction can be determined, and available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Revenues susceptible to accrual are Section 99234. Expenditures are recorded when the related fund liability is incurred. 6 1i City of La Quinta Section 99234 Transportation Fund Notes to Financial Statements (continued) 1. Summary of Significant Accounting Policies (continued) Basis of Accounting (continued) These financial statements include the implementation of GASB Statement No. 34, Basic Financial Statements —and Management's Discussion and Analysis for State and Local Governments. This new standard provides for significant changes in terminology and other changes, which did not have a material impact on these fund financial statements. Budgetary Control and Encumbrances The City adopts an annual budget on a basis consistent with accounting principles generally accepted in the United States and utilizes an encumbrance system as a management control technique to assist in controlling expenditures and enforcing revenue provisions. Under this system, the current year expenditures are charged against the budgeted appropriation. Encumbrances outstanding at year-end are reported as reservations of fund balance for subsequent year expenditures as they do not constitute expenditures or liabilities. 2. Compliance Requirements Funds received pursuant to Section 99234 of the Public Utilities Code may only be used for facilities provided for exclusive use by pedestrians and bicycles or bicycle safety education programs. 7 Report on Compliance and on Internal Control Over Financial Reporting 117) =1 ERNST & YOUNG ■ Ernst & Young ur N Phone: eW1, '1t-4- 300 Suite 1000 Fax: ,r149� 43,-0)90 18111 Von harman Avenue Irvine, Calitornia 92612-1007 Report of Independent Auditors on Compliance and on Internal Control Over Financial Reporting of the Section 99234 Transportation Fund Based on an Audit of the Section 99234 Transportation Fund's Financial Statements Performed in Accordance with Government Auditing Standards Honorable City Council City of La Quinta We have audited the financial statements of the Section 99234 Transportation Fund (Transportation Fund) of the City of La Quinta, California, as of and for the year ended June 30, 2002, and have issued our report thereon dated September 13, 2002. We conducted our audit in accordance with auditing standards generally accepted in the United States and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the Transportation Fund's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, including the Transportation Development Act, as summarized in the "Guidelines on Auditing for Conformance" published by the Southern California Association of Governments, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with these provisions was not an objective of our audit of the Transportation Fund and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit of the Transportation Fund, we considered the Transportation Fund of the City of La Quinta, California's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the Transportation Fund's financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the Transportation Fund's financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. A Member Practice of Ernst & Young Global 8 =J ERNsr&YOUNC ■ Ernst & Young LLP This report is intended solely for the information and use of management, the City Council, the Riverside County Transportation Commission and the California State Controller's office and is not intended to be and should not be used by anyone other than these specified parties. September 13, 2002 E COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval of Art Purchase Agreement With Roger Hopkins for "Desert Dolmen" RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: AO STUDY SESSION: PUBLIC HEARING: Approve the Art Purchase Agreement with Roger Hopkins for "Desert Dolmen" art piece for the southeast corner of Washington Street and Lake La Quinta Drive. FISCAL IMPLICATIONS: At the January 7, 2003 City Council meeting, the City Council approved $35,500 from the Art in Public Places fund for this art piece. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the January 7, 2003 City Council meeting, the City Council approved the "Desert Dolmen" art piece for the southeast corner of Washington Street and Lake La Quinta Drive. The cost of this art piece is $35,500 which includes the cost of the art piece, the structural engineering and landscaping, as provided in the conceptual plan for the project. It is anticipated that it will take 45 days to complete this art piece. The Art Purchase Agreement is provided as Attachment 1 . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Art Purchase Agreement with Roger Hopkins for "Desert Dolmen" art piece for the southeast corner of Washington Street and Lake La Quinta Drive; or S:\Community Services\CCReports\CC.235.Omri and Boni Art Piece Agreement 01-21-03.doc 2. Do not approve the Art Purchase Agreement with Roger Hopkins for "Desert Dolmen" art piece for the southeast corner of Washington Street and Lake La Quinta Drive; or 3. Provide staff with alternative direction. ctfully submitted,IV i Dodie Horvitz, Co Attachment: munity Services Director Approved for submission by: o4vt-oco Thomas P. Genovese, City Manager 1 . Art Purchase Agreement w S:\Community Services\CCReports\CC.235.Omri and Boni Art Piece Agreement 01-21-03.doc ATTACHMENT 1 ART PURCHASE AGREEMENT THIS ART PURCHASE AGREEMENT (the "Agreement") is entered into this 21" day of January 2003, by and among THE CITY OF LA QUINTA, a California municipal corporation (the "City") and Roger Hopkins, an individual (Artist). RECITALS A. A Developer is currently constructing a restaurant on the southeast corner of Washington Street and Lake La Quinta Drive. To meet the requirements for artwork pursuant to Chapter 2.65 of the City Municipal Code, the City Council is commissioning the fabrication and installation of certain ARTWORK (the "Artwork") to be installed and displayed by the artist at the SITE LOCATION which is the terminus of the southeast corner of Washington Street and Lake La Quinta Drive (the "Site Location"). NOW, THEREFORE, the parties hereto, for the consideration and under the conditions hereinafter set forth, hereby mutually agree as follows: ARTICLE I. SCOPE OF SERVICES 1.1 Scope of Design Services. Artist shall prepare or cause to be prepared, any required approvals for all shop drawings, details, and samples, and shall do all other things necessary and incidental to the performance of the Artist's obligations pursuant to this Agreement. 1.2 Scope of Fabrication Services. Artist shall fabricate, transport and install the Artwork pursuant to and by the times set forth in the Scope of Design Build Services and the Schedule of Performance attached hereto as Exhibit A and Exhibit B, respectively, and incorporated herein by this reference. The City shall have the right to review the Artwork at reasonable times during the fabrication thereof. Artist shall submit to the City monthly progress narratives, including photographs, as required by the Schedule of Performance (Exhibit B). The narratives shall include the percentage of the Artwork completed to date, along with an estimated completion date. Artist shall furnish all tools, equipment, apparatus, facilities, plant, labor, services, materials, and all utilities and transportation, including power, fuel, and water, and to perform all work necessary to construct, transport and install in a good and workmanlike manner the scope of work set forth in the Scope of Design Build Services (Exhibit A), or reasonably inferable therein, together with the appurtenances thereto, at the Site Location. It is understood and agreed that all said plant, labor, services, materials, equipment, and facilities shall be furnished and said work performed and completed by Artist as an independent contractor, subject to the inspection and approval of the City or its representatives. S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 1 of 19 The Artist shall present to the City in writing for further review and approval any and all significant changes in the scope, design, color, size, material or texture, of the Artwork not permitted by or not in substantial conformity with the approved working drawings and the Scope of Design Build Services (Exhibit A). A significant change is any change in the scope, design, color, size, material, texture, or Site Location which affects installation, scheduling, site preparation, or maintenance for the Artwork or the schematic concept of the Artwork as represented in the schematic drawings, the approved working drawings, and the Scope of Design Build Services (Exhibit A). Artist shall at all times maintain proper facilities and provide safe access for inspection of the Artwork by the City, its engineer or representatives, and to the sites wherein the Artwork is located prior to installation. Where specifications require work to be specially tested or approved, it shall not be tested without timely notice to the City, of its readiness for inspection and without the approval thereof, or consent thereto by the City. The Artist shall promptly notify the respective departments or official bodies when the artist's work is ready for inspection and the artist agrees, at once, do all work required to remove any violations or to comply with such inspections, without additional charge to the City. The Artist shall perform all work necessary to obtain approvals from the authorities mentioned above without additional cost to the City. 1.3 Change Orders. In addition to the change orders and extra work specified and provided for in the Scope of Design Build Services (Exhibit A), the City may at any time during the progress of the completion and installation of the Artwork and up to the date of the issuance of a Notice of Completion as hereinafter defined, when in the City's reasonable determination the public interest and necessity so require, request any alterations, deviations, additions to or omissions from this Agreement, Scope of Design Build Services (Exhibit A), or the work, labor and materials to be furnished there under, and the same shall in no way affect or make void this Agreement. Artist shall adhere strictly to the Scope of Design Build Services (Exhibit A), unless a change there from is authorized in writing. In such case, the terms of said change shall be understood and agreed upon in writing by the City and Artist before commencement of said revised work. 1.4 Post -Fabrication Services. a. The Artist shall notify the City in writing when fabrication of the Artwork is completed and ready for delivery and installation at the Site Location, which is designated in Exhibit E, attached hereto and incorporated herein by reference. b. Upon completion and at all times during fabrication and installation, the Artwork shall comply with all applicable statutes, ordinances and regulations of any governmental agency having jurisdiction over the Artwork. S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 2 of 19 11 1 GO 1.5 Post -Installation. a. The Artist shall be available at such reasonable time or times as may be agreed between the City and Artist to attend any and all inauguration, ground breaking, or presentation ceremonies upon completion of the Artwork. b. The City shall use reasonable efforts to arrange for publicity for the completed Artwork by local media and publications, and otherwise as may be determined between the City and Artist as soon as practicable following installation. C. Upon installation of the Artwork, the Artist shall provide the City with written instructions for appropriate maintenance and preservation of the Artwork. 1.6 Final Acceptance. a. The Artist shall advise the City in writing that the Artwork will become the responsibility of the City on the effective date of completion of the project and the acceptance as complete by the City. Following receipt of such notice the City shall cause the installed Artwork to be inspected by suitably qualified and appropriate professional(s), and within five (5) days following completion of such inspection(s), the City shall either provide the artist with reasonably specific written objections to the installed Artwork or notify the artist of its acceptance of the Artwork by a Notice of Completion in the form attached hereto as Exhibit D. Such Notice of Completion (Exhibit D) shall be evidence of the satisfactory completion and installation of the Artwork in conformity with this Agreement, subject to the indemnification, representations, and further performance obligations set forth in this Agreement. b. Final Acceptance by the City of the ownership of the Artwork will occur at the filing of the Notice of Completion. At that time, the ownership and responsibility for the Artwork will rest with the City of La Quinta. 1.7 Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by the City. The Artist shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is made by the City. 1.8 Title. Title to the Artwork and any construction drawings, plans, or other work product generated pursuant to this Agreement shall remain with the Artist during fabrication and installation, and shall pass and vest with the City upon issuance of Final Acceptance or Termination pursuant to Article IX hereof. 1.9 Payment: The artist shall be paid the compensation set forth in Exhibit C. The total compensation to be paid to the Artist shall not exceed $35,500 (thirty five thousand, five hundred dollars). ARTICLE II. TIME OF PERFORMANCE Page 3 of 1- 006 C\(`nm mn.,:r.� Car.n�ac\Art T„ P..hl:r Al�rAc\AarPPmPnre\Arr P..rrh��A AnrAAmAnr (l.,, r: �r,rl Rn.,: Aacro.. ro.,r .Inr 2.1 Time. The Artist agrees to punctually and diligently perform all obligations under this Agreement. It is further understood and agreed that should the Artist fail to furnish the labor, materials, equipment, and or services, to perform all work and labor as herein provided in the manner herein set forth in good and workmanlike manner, Artist shall, in addition to any other penalties provided in the Agreement, be liable to the City for all losses or damages that either may suffer on account thereof. In the event Artist at the time refuses or neglects to supply a sufficient number of properly skilled workers or a sufficient quantity of materials of proper quality, or in effect be adjudicated bankrupt, or files a voluntary petition in bankruptcy, or commits any act of insolvency, or makes an assignment, for benefit or creditors, without the City's prior written consent, or fails to make prompt payment to his material men and laborers, or fails in any respect to properly and diligently prosecute the work covered by this Agreement, or otherwise fails to perform fully any and all of the Covenants and obligations herein contained; then the City may, at its option, (1) after giving twenty-four (24) hours written notice to Artist and City as applicable, provide any such labor and materials as may be necessary ; or (2) terminate the Artist's right to proceed with the work and, in the event, the City, at its option, shall have the right to enter upon the Artist's warehouse and take possession, for the purpose of completing the work included under this Agreement, of the Artwork or any portion thereof, and all materials, tools, and appliances thereon, and may employ any other person or persons to finish the work and provide the materials therefore. In the event City provides labor and/or materials, as set forth in (1) above, or finishes the work, as set forth in (2) above, City may deduct the cost of such labor and materials and all costs incurred in finishing the work, if applicable, from any money then due or thereafter to become due to Artist under this Agreement until the work undertaken by the City is completely finished. At that time, if the unpaid balance of the amount to be paid to the Artist under this Agreement exceeds the expenses incurred by the City in providing labor and materials and/or in finishing Artist's work, such excess shall be paid by the City to Artist, but if such expense shall exceed such unpaid balance, then Artist shall promptly pay to City the amount by which such expense shall exceed such unpaid balance. The expense incurred by the City as herein provided, either for furnishing materials, or for finishing the work, and any damages incurred by the City by reason of Artist's default, shall be chargeable to, and paid by Artist, aforesaid, to secure the payment thereof. If the City elects not to terminate Artist's right to proceed, Artist agrees to reimburse the City for losses or damages resulting for the delay in speedy progress of work. If Artist should neglect to prosecute the work properly or fail to perform any provisions of this Agreement, the City, after ten (10) days written notice to Artist, may without prejudice to any other remedy it may have make good such deficiencies. In the event the City makes good such deficiencies, it may deduct the cost thereof from the payment then or thereafter - due Artist. In addition to specific provisions of Agreement, performance by either party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods, earthquakes, fires, casualties, supernatural causes, S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 4 of 19 007 (t acts of the public enemy, epidemics, quarantine restrictions, freight embargoes, lack of transportation, governmental restrictions or priority, litigation, unusually severe weather, inability to secure necessary labor, materials or tools, delays of any contractor, subcontractor or supplies, acts of the other party, acts or failure to act of any public or governmental agency or entity, including, without limitation, unreasonable delays in the processing and issuance of required permits for the installation of the Artwork by Artist (except that any act or failure to act of City shall not excuse performance by City) or any other causes beyond the reasonable control or without the fault of the party claiming an extension of time to perform. Notwithstanding the foregoing, market and economic conditions shall not entitle Artist to an extension of time to perform. An extension of time for any such cause shall be for the period of the enforced delay and shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within ten (10) days of knowledge of the commencement of the cause. In addition, times of performance under this Agreement may be extended by mutual written agreement by City and Artist. ARTICLE III. WARRANTIES 3.1 Title. The Artist represents and warrants that: (a) the Artwork is solely the result of the artistic effort of the Artist; (b) except as otherwise disclosed in writing to the City that the Artwork is unique and original and does not infringe upon any copyright; (c) the Artwork, or a duplicate thereof, has not been accepted for sale elsewhere; and (d) the Artwork is free and clear of any and all encumbrances and/or monetary liens. 3.2 Qualm and Condition. The Artist represents and warrants, except as otherwise disclosed to the City in writing, that: (a) the fabrication of the Artwork will be performed in a workmanlike manner; (b) the Artwork, as fabricated and following installation, will be free of patent and latent defects in material and workmanship, including any defects or qualities which cause or accelerate deterioration of the Artwork; and (c) reasonable maintenance of the Artwork will not require procedures substantially in excess of those described in the maintenance recommendations to be submitted by the Artist to the City. The warranties described in this Section 3.2 shall survive for a period of one (1) year after the Acceptance of the Artwork, except the representation and warranty concerning latent defects shall survive for a period of three (3) years from after Acceptance of the Artwork. The City shall give notice to the Artist of any observed and claimed breach with reasonable promptness. The Artist shall, at the request of the City and at no cost to the City cure reasonably and promptly the breach of any such warranty which is curable by the Artist and which cure is consistent with professional conservation standards (including, for example, cure by means of repair or refabrication of the Artwork). ARTICLE IV. PERFORMANCE BONDS The Artist shall not be required by the City to post any performance bonds or S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 5 of 19 1 -/ similar undertakings, and any requirement of any other authority for performance bonds shall be the responsibility of the City. Nevertheless, Artist shall prevent any lien from attaching to the Artwork by any person claiming under Artist. ARTICLE V. REPRODUCTION RIGHTS 5.1 General. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except ownership and possession, except as such rights are limited by this Agreement. In view of the intention that the Artwork in its final dimension shall be unique, the Artist shall not make any additional exact duplicate, dimensional reproductions of the final artwork, nor shall the Artist grant permission to others to do so except with the written permission of the City provided, however, that at such time as Final Acceptance by the City, the City alone may grant such approval. The Artist grants to the City and its assigns an irrevocable license to make two-dimensional reproductions of the Artwork for noncommercial purposes, including but not limited to reproductions used in advertising, brochures, media publicity, and catalogues or other similar publications, provided that these rights are exercised in a tasteful and professional manner. 5.2 Notice. All reproductions by the City shall contain a credit to the Artist and denote its location, provided that United States copyright law protects the Artwork and reasonable substantiation thereof is provided to the City. 5.3 Registration. The Artist may at its expense cause to be registered, with the United States Register of Copyrights, a copyright in the Artwork in the Artist's name. ARTICLE VI. ARTIST'S RIGHTS 6.1 Identification. The City shall, at its expense, prepare and install at the site location, a plaque identifying the Artist, the title of the Artwork and the year of completion, and shall reasonably maintain such notice in good repair against the ravages of time, vandalism and the elements. 6.2 Maintenance. The parties recognize that maintenance of the Artwork on a regular basis is essential to the integrity of the Artwork. 6.3 Repairs and Restoration. a. The City shall have the right to determine, after consultation with a professional art conservator, when and if repairs and restoration to the Artwork will be made. To the extent practical, the Artist, during the Artist's lifetime, may be given the opportunity to make or personally supervise significant repairs and restorations and shall be paid a reasonable fee for any such services, provided that the City and the Artist mutually agree in writing, prior to the commencement of any significant repairs or restorations, upon the Artist's fee for such services. No fees shall be paid to Artist for repair or restoration due to a breach of the representations and warranties set forth herein. 00 Page 6 of 19 c•\r ;t., cPr,,; Pam\ A rt fn Pnhl;r PI... \ A nr Ante\ Art Pnr hoca A orAP.,, nt r; i Pnl; P—t-1—t 111 b. All repairs and restorations shall be made in accordance with recognized principles of conservation. 6.4 Maintenance and Alteration of the Artwork. a. The City shall maintain the Artwork in a manner that the City determines appropriate in its sole discretion. b. The City shall use its reasonable efforts to meet and consult with Artist prior to the time of making any alteration. If any alteration is made without the consent of Artist, Artist shall have the right to direct the City to remove Artist's name from the Artwork. In connection herewith, Artist hereby acknowledges and agrees that Artist is familiar with the California Art Preservation Act, as set forth in Section 987 of the California Civil Code and the Visual Artists Rights Act of 1990, as set forth in 17 United States Code Annotated, Section 106A, and the rights and protection afforded Artist there under, and Artist hereby waives each and all of Artist's rights and protection under Section 987 of the California Civil Code and under 17 United States Code Annotated, Section 106A, to the extent such rights and protection are inconsistent with this Section 6.4; provided, however, that to the extent that the rights and protection afforded Artist under Section 987 of the California Civil Code are not inconsistent with this Section 6.4 or pertain to matters that are not dealt with in this Section 6.4, Artist shall retain such rights and protection. 6.5 Permanent Record. The City shall maintain a record of this Agreement and of the location and disposition of the Artwork. 6.6 Artist's Address. The Artist shall notify the City of changes in address. The City shall take reasonable effort(s) to locate the Artist when matters arise relating to the Artist's rights under this Agreement. 6.7 Surviving Covenants. The covenants and obligations set forth in this Article VI shall be binding upon the parties, their heirs, legatees, executors, administrators, assigns, transferees and all their successors in interest, and the City's covenants do attach and run with the Artwork and shall be binding to and until twenty (20) years after the death of the Artist unless otherwise stated herein. Upon the death of the Artist, the representative of Artist's estate shall assume the surviving covenants and obligations of Artist set forth in this Article VI. ARTICLE VII. ARTIST AS INDEPENDENT CONTRACTOR The Artist shall perform all work under this Agreement as an independent contractor and not as an agent, joint venturer, partner or an employee of the City. The Artist shall not: be supervised by any employee or official of the City; b. exercise supervision over any employee or official of the City; 1 010 Page 7 of 19 S:\Community Services\Art in Public Places\Agreements\Art Purchase Agreement. Omri and Boni Restaurant.doc C. have authority to contract for or bind the City in any manner; or represent itself as an agent of the City; or otherwise be authorized to act for or on behalf of the City; d. has status as the City's employee or has any right to any benefits that the City grants to its employees. ARTICLE VIII. ASSIGNMENT OR TRANSFER No party shall assign or transfer an interest in this Agreement without the prior written consent of the other parties, provided, however, that claims for money due or to become due from the City under this Agreement may be assigned to a financial institution without approval. ARTICLE IX. TERMINATION The City may, at either its option, by written notice to the Artist, terminate this Agreement either (a) upon the failure by Artist to perform any of its obligations hereunder in accordance with the terms hereof or any other breach by Artist of the terms of this Agreement, and such failure or breach continues uncured for fifteen (15) days following notice thereof from the City to Artist ("Termination for Default"), or (b) at any other time in the sole and absolute discretion of the City ("Discretionary Termination"). Termination for Default and Discretionary Termination are sometimes hereinafter collectively referred to as "Termination". Upon Termination, except as provided in this Article IX, all parties shall be released from all further obligations and liability hereunder. Effective upon a Termination, the Artwork, or so much thereof or has then been completed, shall be transferred to and shall belong to the City. In such event and upon Artist's written request, the City shall remove Artist's name from the Artwork. ARTICLE X. CONTRACTOR ADMINISTRATOR The Contract Administrator for this Agreement shall be the City Community Services Director. Wherever this Agreement requires any notice to be given to or by the City, or any determination or action to be made by the City, the City Community Services Director shall represent and act for the City. ARTICLE XI. NON-DISCRIMINATION In carrying out the performance of the services designated herein, none of the Artist and the City shall discriminate as to race, color, creed, religion, marital status, national origin or ancestry, and the Artist shall comply with the equality of employment opportunity provisions of State and local laws and regulations as presently existing or hereafter amended. ARTICLE XII. ENTIRE AGREEMENT This Agreement, and all of the exhibits attached hereto, embodies the entire 1.17 S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 8 of 19 Oil Agreement and understanding between the parties hereto, and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth herein above. ARTICLE XIII. MODIFICATION No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City. ARTICLE XIV. WAIVER No waiver of performance by any party hereto shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement. The payment or acceptance of fees for any period after a default shall not be deemed a waiver of any right or acceptance of defective performance. ARTICLE XV. GOVERNING LAW 15.1 This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California. 15.2 In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, any party hereto may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California, which includes Riverside County. 15.3 If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party of the legal fees and costs, including reasonable attorney fees and expert witness fees, incurred by the prevailing party in connection with the legal action or proceeding. ARTICLE XVI. HEIRS AND ASSIGNS This Agreement shall be binding upon and shall inure to the benefit of the City and Artist, and their respective heirs, personal representatives, successors and permitted assigns. ARTICLE XVII. NOTICES All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been ,� n Page 9 of 19 V q—,i—\ A rr r., PuhIir PI-0 A nraamantc\ Art Pn rrhocP A ara-- 0—i —i P—i Pacro ron Anr duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, as follows: a. if to the City, to: City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253 Attention: Community Services Director 760-777-7032 b. if to the Artist, to: Roger Hopkins 44489 Town Center Way, Suite D Palm Desert CA 92260 ARTICLE XVIII. INDEMNITY With respect to acts, errors or omissions in the performance of Artist's obligations hereunder, Artist agrees to indemnify and hold harmless the City and its officers, agents, employees, and representatives from and against any and all claims, demands, defense costs, liability or consequential damage of any kind or nature arising out of Artist's (including either of their subcontractors, agents, employees, assigns or licensees) negligent and/or willful acts, errors or omissions in the performance of Artist's obligations under this Agreement. With respect to acts, errors or omissions in the performance of the City's obligations hereunder, the City agrees to indemnify and hold harmless Artist from and against any and all claims, demands, defense costs, liability or consequential damages of any kind or nature arising out of the City's (including its contractors') negligent and/or willful acts, errors or omissions in the performance of the City's obligations under this Agreement. The foregoing indemnities shall be in effect without regard to the maintenance of insurance coverage for any such loss, costs, claims, damages or expenses. ARTICLE XIX. INSURANCE 19.1 Policies. Throughout fabrication of the Artwork the Artist shall maintain Comprehensive General Liability Insurance, or Commercial General Liability Insurance, including coverage for Premises and Operations, Contractual Liability, Personal Injury Liability (employee and contractual exclusions deleted), Products/Completed Operations Liability, Broad -Form Property Damage and Independent Contractors' ($1,000,000) per occurrence, combined single 1 limit, written on an occurrence form, and such other forms and amounts of insurance as the City Page 10 of 19 c •\!`nm,,.,,.: r., cP,,;�P\ A �, r„ P,.kl;,. P1,r \ A nrPPmvnrc\ Art %„ h A may deem necessary or desirable. All required insurance shall be evidenced by an insurance policy or policies (or the renewal or replacement thereof) reasonably acceptable to the City. Artist, as applicable, shall not proceed with any work nor receive payment under this Agreement until, among other things; the City has received the appropriate insurance certificates. Artist, prior to completion, shall maintain or cause to be maintained standard all- risk property insurance in an amount equal to or greater than the full replacement value of the Artwork. The Artist's General Liability policy required by this Agreement shall contain the following clauses: "The City of La Quinta and its officers, agents, employees, representatives, and volunteers are added as additional insured as respective operations and activities of, or on behalf of the named insured, performed under contract with the City of La Quinta. " Prior to commencing any work under this Agreement, Artist shall deliver to the City insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clause referenced above. Also, within thirty (30) days of the execution date of this Agreement, Artist shall provide to the City an endorsement to the General Liability policy, which adds to this policy the applicable clause referenced above. Said endorsement shall be signed by an authorized representative of the insurance company and shall include the signator's company affiliation and title. Should it be deemed necessary by the City, it shall be the Artist's responsibility to see that the City receives documentation acceptable to the City, which sustains that the individual signing said endorsement is indeed authorized to do so by the insurance company. Also, the City has the right to demand, and to receive within a reasonable time period, copies of any insurance policy required under this Agreement. In addition to any other remedies the City may have if Artist fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the City may, at its sole option, terminate this Agreement. City's termination of the Agreement, however, is an alternative to other remedies the City may have, and is not the exclusive remedy for Artist's failure to maintain insurance or secure appropriate endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Artist may be held responsible for payments of damages to persons or property resulting from Artist's, or Artist's respective agents' contractors' or subcontractors', performance of the work covered under this Agreement. ARTICLE XX. GENERAL 20.1 Any provisions of this Agreement, which shall prove to be invalid, void, or illegal ^ n shall in no way affect, impair or invalidate any other provision hereof, and such remaining n Page 11 of 19 C•\!`nmm.. n;r.. CArvirac\ d rr Tn Pnhlir T)"—\ d.,rAAm P..ro\ A rr Pnmh— A. —many (lmri —A Rnni Rao ro.. ro nr 'In, provisions shall remain in full force and effect. 20.2 Whenever in the specifications any materials or process is indicated or specified by patent or proprietary name or by name of manufacturer, such specification shall be deemed to be used for the purpose of facilitating description of the material and/or process desired, and shall be deemed to be followed by the words "OR EQUAL", and Artist may offer any material or process which shall be equal in every respect to that so indicated or specified. 20.3 Artist shall not offer any substitute in said proposal or if a substitute so offered by Artist is not found to be equal to that so indicated or specified by name, if one only be so specified or named, or, if more than one be so specified or named, then such one as shall be specified in the proposal, or if none be so specified, then such one as shall be required by the City. 20.4 Unless a different date is provided in this Agreement, the Effective Date shall be the latest Date of Execution, hereinafter set forth below the names of the signature hereto. Should the Artist fail to enter a Date of Execution, the Effective Date shall be the Date of Execution by the City. 20.5 The City shall give any subsequent owner of the Artwork written notice of the covenants contained herein, and shall cause each such successive owner to be bound thereby. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first written above. CITY: CITY OF LA QUINTA, a California Municipal Corporation THOMAS P. GENOVESE, City Manager City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: Page 12 of 19 c•\r mm . r„ cAr„ P�\err M Pnl lir PI--\ertrPPm Pntc\Art P rrhoca ertraamA r nmri —I P—; APcr� ronr � M. KATHERINE JENSON, City Attorney City of La Quinta, California ARTIST: Roger Hopkins 1. r Gib Page 13 of 19 c.:�............:... c,._.,:,.,,..� n.. r., n..tii:,. DI---, \ nn..,.:....a D....: D,,............. a,.,. EXHIBIT A SCOPE OF DESIGN BUILD SERVICES SCOPE OF WORK 1. Artist shall furnish all labor, engineering, material, tools, equipment, etc., required to design the Artwork in accordance with the quality level and intent of the concept drawings as prepared by Artist and approved by the City, along with all governing agency requirements and code criteria. 2. Artist is responsible for submitting all required documents relating to the Artwork design to appropriate government agencies so that building plan check and all required permits may be obtained in a timely manner. 3. Artist shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the design. Any redesign fees or any other costs incurred by the City due to Artist's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to the Artist. 4. Artist shall complete the design in sufficient scale and detail as required by the City and governmental authorities for approval. The design documents shall bear the stamp of a professional Mechanical, Structural and/or Electrical Engineer(s) licensed in the State of California deemed necessary. 5. Artist's design and specifications shall be subject to approval by the City and its consultants. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: 1. Artist shall examine or cause to be examined all supporting and adjacent surfaces and record any defects to the City prior to installing any material. The installation of any material constitutes the Artist's complete acceptance of all substrates as compatible with the work under this agreement. 2. Any work not provided for in this Agreement must be authorized by the City prior to the installation of such work. 3. Artist is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. 4. Artist shall provide for all unloading, hoisting, scaffolding, and bracing for the S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 14 of 19 017 Artwork. 5. Artist shall provide all drilling, coring, cutting, fastening, and welding required for the Artwork. 6. Artist shall provide all speciality lighting required to complete the artwork. 7. Artist shall supply all landscaping required to complete the Artwork. III. SPECIFIC ITEMS OF INCLUSION 1. The Artwork consists of: Four granite stones: (three) six feet high black granite boulders which will be rough on the outside surface and polished on the inside of the sculpture, one stone will be placed as a roof, sitting upon the three upright stones Sculpture will be structurally evaluated and plans signed by a structural engineer Upright stones will be pinned into a concrete base Overhead stone will be pinned to the upright stones Linkage will be provided by steel pins Top stone will have an indent which will be polished corresponding to the seating stone underneath the roof There will be a polished seating stone placed under the top stone Carvings (petroglyphs) will be on the inside of the roof stone Landscaping will be completed per conceptual plan All utilities to support the landscaping are included as part of the art work There will be a decomposed granite pathway leading to the art work, as provided in the conceptual plan S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 15 of 19 EXHIBIT B SCHEDULE OF PERFORMANCE SCHEDULING: The project will take approximately 45 days to complete the fabrication of the Artwork. Work will commence during the month of January 2003 and completed, installed and functioning by March 2003. REVIEWS: There may be one review by the Cultural Arts Commission of the work in progress if the Commission deems it necessary . The project may be reviewed by the City Council as deemed appropriate. 1� ► S:ACommunity Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 16 0 019 EXHIBIT C SCHEDULE OF COMPENSATION PRICE: Basic Contract: Total Not to Exceed SCHEDULE OF PAYMENTS: First payment due upon approval of Art Purchase Agreement (25%) Second payment due upon installation of first upright stone (25%) Third payment due upon completion of sculpture (25%) Final payment due upon filing Notice of Completion (25 %) $35,500 $35,500 $8,875 $8,875 $8,875 $8,875 v20 S:\Community Services\Art In Public Places\Agreements\Art Purchase Agreement, Omri and Boni Restaurant.doc Page 17 of 19 EXHIBIT D NOTICE OF COMPLETION FOR ARTWORK Piece of Artwork: La Quinta Court Art Feature WHEREAS, by that certain Art Purchase Agreement dated , 2003 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with Roger Hopkins (Artist) to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the City has executed this certificate this day of , 2003. CITY OF LA QUINTA, a California municipal corporation by: 1 7 C 2 1 S:\COMMUNITY SERVICES\ART IN PUBLIC PLACES\AGREEMENTS\ART PURCHASE AGREEMENT, OMRIP"68 glom RESTAURANT.DOC w 5 .41 w l � ,1 ) pe5d Y E = a "t Rtt Ai y� r � wa s a y1,m,��•a i S a rah' `� '��"��• ",,,'� ''` '`� ,,pia COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approve an Extension of Time for Completion of Improvements for Parcel Map 30420, The Centre at La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an extension of time for completion of certain improvements required for Parcel Map 30420 (previously required by Parcel Map 28525-2) until June 30, 2003. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Subdivision Improvement Agreement (SIA) for Parcel Map 30420 (Attachment 1), The Centre at La Quinta, incorporated certain improvements previously required under the SIA for Parcel Map 28525-2. The improvements were required to be completed by January 1, 2003, unless a time extension is granted pursuant to the terms of the SIA. The developer has not completed these improvements and has requested the City Council to extend the time of completion to January 1, 2004 (Attachment 2). However, staff recommends an extension of time for completion of improvements should be granted to July 2, 2003 instead of January 1, 2004. As of this writing, no property owner in Tract 28525-2 has submitted construction plans for improvements on their property; however, if construction plans were submitted in the near future, offsite infrastructure may need to be in place as early as July, 2003. 1 r, 9 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve an extension for completion of certain improvements required for Parcel Map 30420 (previously required for Parcel Map 28525-2) until June 30, 2003 ; or 2. Do not approve an extension for completion of certain improvements required for Parcel Map 30420 (previously required for Parcel Map 28525-2) until June 30, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. Jo assoo E. Public Works Directo /City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . SIA Parcel Map 30420 2. Stamko Request for Extension Letter T:\PWDEPT\COUNCIL\2003\030121 d.doc 1-9 002 ATTACHMENT 1 CITY of LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT Parcel Map 30420 THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this 1 " 1-12- day of I ),]I S4 20 0 -a, , by and between Stamko Development Co., a Limited Partnership orga ized under the laws of the State of California, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30420 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the worts in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. T:\PWDEPT\Devdiv\Agreements\SIA\30420 sia.wpd 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) Alien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee T:IPWDEPT1DevdivtAgreements%.SIAI,30420 sia.wpd a Gy 005 E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non- payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. T:\PWDEPTDevdivWgreements\SIA130420 siampd �-, 1 ua3 i 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdividers control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdividers engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. T.\PWDEPTNDevdivWgreementskM\30420 siampd I 007 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attomeys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. H1 T:\PWDEPT1Devdiv\Agreements\.SIA130420 siampd ; IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta Thomas P. Genove: ATTEST: SUBDIVIDER: By: Title: By: Title: Reviewed and Approved: Ci ngineer i� Approved as to Form: ' ity Attey T.XPWDEPT\Devdi,AAgreementslSIA130420 siampd 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date Stamko Development Co. 2205 N. Poinsettia Ave. Manhattan Beach, CA 90266 310/546-3479 4IeM7 Dat olleZ2 o� Date/ Date X-) Date ' 1 r� �' 1;Y Exhibit A SECURITY -PARCEL MAP 30420 Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as 'Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. The "Engineering & Plans" security will be released when the City has possession of complete, approved, original plans, signed and sealed by a design professional(s), for all required improvements. The "No -Plan Contingency", which may be utilized for any listed item or for other cost found necessary in the design or construction of the required improvements, may be released in whole or part by the City Engineer, at any time after construction plans are complete and the scope and nature of improvements are fully known. These releases shall be separate from and in addition to the reductions discussed below. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading, On Site 368,950 368,950 Streets, On Site (Inc. Sidewalks) 251,057 251,057 Drainage Improvements, including Landscaped Retention Basin 417,500 417,500 Domestic Water, On Site 375,000 375,000 Sanitary Sewer, On Site 170,300 170,300 Underground Electric, On Site 150,000 150,00 S. R. 111 Improvements 240,129 240,129 Perimeter Landscaping, 50ft. Set -back 320,250 320,250 Domestic Water within Public Right of Way 110,025 110,025 Sanitary Sewer within Public Right of Way 99,525 99,525 Landscaped Median Island 63,990 63,990 Monumentation 7,000 u Construction Subtotal: $2,573,726 $2,566,726 Professional Fees, Design 165,200 Professional Fees, Construction 257,373 No -Plans Contingency (35% of Project) 1,048,705 Total Bond Amount: $4,045,004 T:\PWDEPT\DevdivWgreements\SIA\30420 siampd 010 Exhibit A Security - Parcel Map 30420 The Improvements identified in this Subdivision Improvement Agreement (SIA) for Parcel Map 30420 include certain improvements formerly required by the SIA for Parcel Map 28525-2, dated July 28, 1999. The SIA for Parcel Map 28525-2 has been voided by City Council action and the improvements formerly required of that SIA are now a part of this Agreement with the stipulation they will be completed by January 1, 2003, unless a time extension is authorized by the City as provided elsewhere in this agreement. Remainder of this page is intentionally left blank T:\PWDEPT\DevdivWgreements\SIA\30420 siampd 1 f 9 Oil CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California 1 ,, County of 21 VtrSt� ss. On &120102 before me, , Date _ e and Title of Officer (e.g., "Jane Doe, Notary Public") personally appeared rA0 ANGELA E. DORF Commission # 1310471 z Notary Public - Ca6fomia y Riverside County @My Comm. Bores Jun 24, 2005 Name(s) of Signer(s) k4 personally known to me ❑ proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WIT ESS my hand and official seal. 4 A& L Place Notary Seal Above Signature of Notailly Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached D¢Fumgnt Title or Type of Document: `D-1-7-A Document Date: (PIZ01 02 Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed b� s1igner / Signer's Name: C A 1't4yi C/la4y--I- ❑ Individual ^ OMN- 1 K )��i - f f�,, Corporate Officer — Title(s): t�' Cam' or-1 is(�.✓t t'' ! T Top of thumb here ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: ® 1999 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 - www.nationalnotary.org Prod. No. 5907 Reorder: Call Toll -Free 1.800-876-6827 170 012 ATTACHMENT 2 STAMKO DEVLOPMENT CO. 78-060 Calle Estado, Ste. 5 La Quinta, CA 92253 Steve Speer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 RE: Parcel Map 30420 Subdivision Improvement Agreement dated July 17,2002 Exhibit "A" Dear Mr. Speer: As outlined in Section "G" paragraph 8, we respectfully request an extension of the above referenced agreement to December 31, 2003 for the street improvements of Auto Centre Way South. Thank you for your time and consideration regarding this matter. Sincerel President of its General Partner 013 c&t,l 4 4 0" COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Approval of Amendment No. 1 to the City of La Quinta and Century Crowell Communities (Monticello LLC) Reimbursement Agreement to Construct the Monticello Neighborhood Park Improvements, Project 2002-08 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 11-a STUDY SESSION: PUBLIC HEARING: Approve Amendment No. 1 to the City of La Quinta and Century Crowell Communities (Monticello LLC) Reimbursement Agreement to construct the Monticello Neighborhood Park Improvements, Project 2002-08 and appropriate $8,500 from the Quimby account for additional costs associated with this project. FISCAL IMPLICATIONS: The following represents the approved budget for the proposed Monticello Park Improvements as identified within the Capital Improvement Program (CIP): Project Funding Source Amount Monticello Park Improvements Quimby $96,480.00 Prior City Expenditures: ($4,783.00) Balance as of 12-31-02: $91,697.00 The following represents the amended project budget as presented within Amendment No. 1 (Attachment 1): Activity Budget Amount Design (3,500 Sq. Ft. Mini -Park) $9,500.00 Construction $76,036.81 Inspection/Testing/Survey $1,240.00 Developer Administration $1,277.50 Contingency $3,642.00 1Si. S:\Community Services\CCReports\CC.234.Monticello Park 01-21-03.doc Total Reimbursement to Developer I $91,696.31 As illustrated, adequate funding is available within the project account to support the proposed Amendment No. 1. However, adequate funding for City administration, inspections and Professional Services is not available. Therefore, an additional $8,500 from the Quimby account is needed to cover the above listed costs. It is estimated that the additional $8,500 will be allocated in the following manner: City Administration $3,000 City Inspection $3,000 City Professional Services $2,500 CHARTER CITY IMPLICATIONS: This work is being funded by locally generated revenue. The work is being completed by the Developer; therefore, prevailing wages do not apply. BACKGROUND AND OVERVIEW: On August 6, 2002, the City Council authorized the City Manager to enter into a Reimbursement Agreement with Century -Crowell Communities (Monticello LLC) for design and construction services associated with the Monticello Neighborhood Park Improvements. The attached Amendment to the Reimbursement Agreement between the City of La Quinta and Monticello, LLC, (Century -Crowell Communities) provides for the Developer to install the all of the park amenities proposed for the Monticello Neighborhood Park. The proposed Monticello Neighborhood Park Improvements have been designed to provide for a play area of approximately 3,500 sq. ft. (70' X 50'). Park amenities include: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pads, landscaping and irrigation to be installed around the park perimeter, play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -unit arched swing set with belt seats; 1 two -unit arched swing with infant swing seats), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, 1 risk management sign, 2 trash cans, and 1 drinking fountain. With the approval of Amendment No. 1, the Developer shall be responsible for construction of all the amenities as listed above. The Developer will be reimbursed by the City of La Quinta for the cost of design and construction up to an amount of $91,696.31 . 1st- ' � bw 234 Monticello Park 01 21 03. doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Amendment No. 1 to the City of La Quinta and Century Crowell Communities (Monticello LLC) Reimbursement Agreement to construct the Monticello Neighborhood Park Improvements, Project 2002-08 and appropriate $8,500 from the Quimby account for additional costs associated with this project; or 2. Do not approve Amendment No. 1 to the City of La Quinta and Century Crowell Communities (Monticello LLC) Reimbursement Agreement to construct the Monticello Neighborhood Park Improvements, Project 2002-08; or 3. Provide staff with alternative direction. spe/itfully•sibmitted, Modie Horvz ' CommunitvNQar.ukes Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Amendment No. 1 0 `J 4 '-' , C. 234. Monticello Park 01-21-03.doc ATTACHMENT 1 CITY OF LA QUINTA AMENDMENT NUMBER 1 REIMBURSEMENT AGREEMENT MONTICELLO NEIGHBORHOOD PARK IMPROVEMENTS THIS AMENDMENT ("Amendment No. 1 ") modifies the Monticello Neighborhood Park Improvement Reimbursement Agreement, dated August 6, 2002 (the "Original Agreement"), by and between Monticello, LLC, a California Limited Liability Company (the "Developer"), and the City of La Quinta, California, a California Charter City (the "City"). Amendment No. 1 is entered into the day of 2003. RECITALS: A. City and Developer entered into the Original Agreement on August 6, 2002 for the purpose of installing Monticello Neighborhood Park Improvements. B. City and Developer now desire to amend the Original Agreement to provide for the Developer to install and be reimbursed for the Monticello Park play equipment amenities. AGREEMENT: NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1 . Paragraph 1 of the Original Agreement is Amended to Read as Follows: a. Developer shall design the Monticello Neighborhood Park. The park design shall provide for a play area of approximately 3,500 sq. ft. (70' X 50'). Park amenities shall include: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), Six 24" box trees to be installed around the park perimeter, play equipment (including 1 play structure for older children, 1 play structure for toddlers, 1 two -child spring toy, and 1 two -unit arched swing set with belt seats 1 two -unit arched swing set with infant swing seats), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad), finished play surface, 1 risk management sign, 2 trash cans and 1 drinkinq fountain. b. Developer shall be responsible for the construction of the following park amenities: perimeter curb surrounding the play area, excavation of the 3,500 sq. ft play area at 12" deep, access sidewalk, handicap access ramp into the play area, ADA accessible concrete pad (approx. 10' x 10'), Six 24" box trees to be installed around the park perimeter, play equipment (including 1 play structure for older children 1 play structure for toddlers 1 two -child spring toy, and 1 two -unit arched swing set with belt seats 1 two unit arched swing with infant swing seats), 2 park benches (1 of which is to be installed on the ADA accessible concrete pad) finished play surface 1 risk management sign 2 trash cans, and 1 drinking fountain Developer shall complete stated work within 180 consecutive calendar days following the date of this amendment. 2. Paragraph 2 of the Original Agreement is Amended to Read as Follows:. a. City shall reimburse Developer for the cost of design and for construction of the improvements as designated on the revised Exhibit A, attached hereto and made a part of this agreement. b. [deleted] IN WITNESS WHEREOF, the parties hereto have executed Amendment No. 1 as of the day and year first written above. Approved as to Form: City Attorney City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Thomas P. Genovese, City Manager ATTEST: City Clerk Developer: Monticello, LLC 1535 S. "D" Street, Suite 200 San Bernardino, CA 92408 M Title: Date Date Date C06 T4tyl 4 a wQur«rw COUNCIL/RDA MEETING DATE: January 21, 2003 ITEM TITLE: Consideration of an Appeal of the Planning Commission Action on Sign Application 2002-668, a Request for an Amendment to an Approved Sign Program to Allow Revised Signs for Ross Dress For Less, on the North Side of Highway 1 1 1, East of Washington Street, Within the One -Eleven La Quinta Shopping Center. Appellant: Bill Moore & Associates RECOMMENDATION: Move to uphold the action of the Planning Commission. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The project site is located east of Stater Brothers Supermarket, adjacent to the recently constructed Staples building in the One -Eleven La Quinta Shopping Center. The specific location is a graded pad area north of Carl's Jr (Attachment 1). The parking lot has been installed to the north and south of the site. Construction has begun on the building. The land to the east is a vacant pad site approved on June 25, 2002 for a Big 5 sporting goods store. At the request of the property owner (Michael Shovlin), the Planning Commission approved the building plans for Ross Dress for Less on March 12, 2002. At that time, a "ROSS DRESS FOR LESS" wall sign of approximately 64.5 square feet was approved as shown on the elevation plans (Attachment 2). P:\STAN\sa2002-668ccMt.wpd 1 � G Request: The applicant proposes an amendment to the existing sign program to allow a larger main sign, three pedestrian signs under the arcade, and one under canopy hanging sign for the approved 30,187 square foot one story building (Attachment 3). The main sign is proposed to be 209 square feet in size, with the "ROSS" letters at 5 feet in height by 20 feet in length and "DRESS FOR LESS" letters at 2 feet 6 inches in height by 30 feet in length. Two externally illuminated 24 inch high by 48 inch long oval "ROSS" logo signs (plaques) with a porcelain enamel finish, on the building wall are also proposed, as well as a 33 inch high by 46 inch long double faced, internally illumined, under canopy, hanging "ROSS" sign at the entry. The architecture of the "Ross" building is similar to the existing buildings to the west and approved building to the east. The building has a flat roof of heights varying from 27 feet over a mansard tiled arcade at the front, to 42 feet over the main part of the building at the square entry tower where the sign is to be placed. The recently constructed Staples building is 24 feet high with the round entry tower at 35 feet 6 inches high where their sign is located. The approved Big 5 building has a flat roof of heights varying from 23 feet 4 inches feet over a stucco covered arcade at the front, to 29 feet 5 inches over the main part of the building at the arched entry tower where their sign is to be placed. The sign approved with the original building plans on March 12, 2002 is an internally illuminated, channel letter wall sign reading "ROSS DRESS FOR LESS" on two lines. The 64.5 square foot sign is designed in the corporate style and blue color of the company. No Pedestrian signs were approved or requested with the building plans. "ROSS's" approved and proposed main sign sizes are as follows: Originally Approved on 4/12/02 "ROSS" - "DRESS FOR LESS" - Proposed "ROSS" - "DRESS FOR LESS" - 2'-6" high by 10 feet long letters 1 '-6" high by 17'-6" long letters 5' high by 20 feet long letters 2'-6" high by 30 feet long letters PAS TAN\sa2002-668ccrpt. wpd Approved By Planning Commission on 12/10/02 "ROSS" 3'-6" high by 14 feet long letters "DRESS FOR LESS" 21 " high by 21 feet long letters TOTAL SIGN AREA: +100 square feet In addition, a double-faced, internally illuminated, under canopy sign 33 inches by 46 inches was approved. For comparison, the approved sign sizes of major nearby businesses are as follows: "STAPLES" - 82 square feet 0-3" high by 17 feet long letters) for the 134 foot wide building. "STATER BROTHERS" - 180 square feet W high by 45 feet long letters) for the 245 foot wide building. "BIG 5 SPORTING GOODS" - 66 square feet (2'-9" high by 23'-6" long letters) for the 80 foot wide building. The applicant justifies their current request by stating: 1) the sign letter size is consistent with the corporate sign standards currently used by ROSS Stores on comparable elevations in their locations around the country; 2) the approved planned sign program allows major tenants to use their standard signs, subject to review by the developer and City; 3) the developer has approved the revised signs; 4) the proposed letter size is more harmonious with the approved elevations, than the letter size previously approved; and 5) the letter height was appropriate because Albertsons (now Stater Brothers) and Wal-Mart have five foot high letters. For the record, only Albertsons "A" logo was five feet high. The balance of the letters were three or four feet high. Also, the current Stater Brothers sign uses four feet high letters. Planning Commission Action: The Planning Commission considered this revised sign request at its meeting of December 10, 2002 (Attachment 4). Staff had recommended to the Planning Commission that the main "ROSS" letter height be reduced from the proposed five feet high to 3 feet 9 inches high, with the other letters reduced proportionately. This would have resulted in a sign of approximately 122 square feet. The Planning Commission felt the proposed main sign was excessive in size, but felt a sign larger than approved with the building plans was warranted. After discussion, the Planning Commission, on a unanimous vote, adopted Minute Motion 2002-021, approving the main sign with "ROSS" letters reduced to 3 feet 6 inches in height, and the other letters reduced proportionately. This will result in a sign of approximately 100 square feet. Their 1q� 06? PAS TAN\s a2002-668ccrpt. wpd action included approval of a double-faced internally illuminated, under canopy sign, and the denial of the two oval "ROSS" logos wall pedestrian signs on each end on the storefront based on their determination that they were not necessary. Applicant's Appeal: The applicant states the newly approved main sign is not appropriate because it is too small for, and out of scale with, the storefront elevation. They also state that the two pedestrian signs are needed because they are an integral part of the architectural design of the storefront and useful to customers. Attached is the applicants full justification for their appeal (Attachment #5). The alternatives available to the City Council include: 1 . Move to uphold the action of the Planning Commission; or 2. Move to approve the applicant's request, or a modification thereof, subject to Conditions of Approval; or 3. Provide staff with alternative direction. Respectfully submitted, Herman iunity Development Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1 . Location map 2. Originally approved sign plan 3. Proposed sign plans (for City Council only) 4. Planning Commission minutes for the meeting of December 10, 2002 1 5. Applicants appeal letter dated December 19, 2002 �O P:\STAN\sa2002-668ccrpt.wpd ATTACHMENT #1 CASE MAP CASE No. SA 2-00-z L to I SITE DEVEL PERMIT 2002-729 SHOVLIN NORTH SCALE: o,' NTS ,� ATTACHMENT #2 ORIGINALLY APPROVED SIGN • f■ifi O ON :. '4 I■fIi Q,OR ATTACHMENT #4 Planning Commission Minutes December 10, 2002 C. Sign Application 2002-668: a request of Bill Moore and Associates (Ross Dress for Less) for consideration of an Amendment to the One Eleven La Quinta Shopping Center Sign Program to allow a revised sign for a 30,000 square foot commercial building located on the north side of Highway 1 1 1, east of Washington Street within the One Eleven La Quinta Shopping Center. 1 . Chairman Butler asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk asked for clarification on staff's recommendation in regard to the total square footage. Staff stated they expected the total to be approximately 140 square feet. 3. Commissioner Tyler asked if staff knew what the height was on the "Ross" sign at their Palm Desert store. Staff did not. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Ms. Heather Haskell, representing Bill Moore Associates, sign company for the Ross stores, stated the square footage for the 3-foot 9-inch "Ross" sign with the 22.5-inch "Dress for Less" sign is 122 square feet. To her knowledge, Ross has not done a "Ross" sign in the State of California that is less than a 48-inch "Ross" and 24-inch "Dress for Less". She would expect the Palm Desert sign is comparable to that, and more likely 60-inch and 30-inch as requested in this sign application. Her two major concerns are the size of the fascia on the building and the relationship the sign will have to the fascia. As recommended by staff, the sign is very small in relationship to the total mass of the building. Some of the other signs in the center are similar size to what is recommended, but the fascia is a lot smaller to accommodate their sign. Other buildings are lower, or the fascia is flatter and longer than the very big square fascia that has been approved for Ross. Their concern is that they will have a postage stamp sign on a very big wall. 5. There being no questions of the applicant and no other public 1 �_' participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. o I G:\WPDOCS\PC Minutes\12-10-02.wpd 4 Planning Commission Minutes December 10, 2002 6. Commissioner Tyler stated he thought 3.5 feet in height would be appropriate. His concern is whether or not the oval pedestrian wall signs are needed as the center is not pedestrian oriented. He is open to questions on the illuminated sign hanging in front of the door. 7. Commissioner Kirk stated he agreed with Commissioner Tyler. The extra signage is not needed. The request is far to large and staff's recommendation is more reasonable, but still overly large. 8. Commissioner Robbins stated he was not concerned with the smaller signs, but he did go to the site and looked at the Staples building and he thought the proportions for this sign were correct. Given this building is wider, it is also taller and although they have two lines instead of the one line Staples has, he thinks where Stapes is 3-feet 3-inches high, he can see this sign being taller than the 3-feet 3-inches, but the request is probably too much. He would therefore, agree with staff's recommendation. 9. Chairman Butler stated he has a concern with the illuminated tile nitch put on the building by the landlord. Staff stated it is a safety light that will shine down. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Minute Motion 2002-021, approving Sign Application 2002-668, as amended: a. The "Ross" sign shall be 3-feet 6-inches in height. b. The other two "Ross" wall signs shall be eliminated. C. The double-faced internally illuminated under canopy sign would be allowed. Unanimously approved. Vill. \CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of December 3, 2002. G:\WPDOCS\PC Minutes\12-10-02.wpd 5 01,9 1,9 ATTACHMENT #5 ADDENDUM TO BILL MOORE and ASSOCIATES APPEAL APPLICATION 12/19/02 RE: PLANNING COMMISSION RULING OF DECEMBER 10, 2002, ON SIGN APPLICATION 2002-668 Appeal of Approval Condition #1: "The 'BOSS' letter heights shall be 3'-6" in height with balance of sign proportionally reduced in size." • The Ross sign package is an integral part of the architecture of the storefront. In our architect's judgment, the 42"/21 " Ross Dress for Less sign approved by the Planning Commission is too small for, and out of scale with, the storefront elevation. The Center Sign Program permits each tenant its "standard letter size, style, color and logo." The Ross corporate standard is 72" Ross and 42" Dress for Less. However, we believe the 72"/42" standard is too large for this storefront design.The 60"/30" Ross Dress for Less we are requesting is well-proportioned. It will enhance the balanced storefront image and provide sufficient visibility to offset the deep and obscured setback from Highway 111. Ross Stores has found that the unified architectural design of its standard storefront (including signs) has been a crucial element in building the retail success that it enjoys nationwide. Appropriate signing that establishes a commercial presence is an essential component of a successful Iocation.That presence has a direct impact on sales, which contributes employment and tax benefits to the local community. Appeal of Approval Condition #3: "The two wall mounted plaques are not approved." Ross strives to create storefronts that are both automobile- and pedestrian -friendly. The Planning Commission ruled the pedestrian -level logo plaques were unnecessary and disallowed them. We believe that pedestrian -level signs are an integral part of the architectural design of the storefront, and are very inviting and useful to customers. • The McDonald's restaurant in the center has eight (8) separate wall sign elements, plus a variety of drive-thru oriented ground supported signs. We request that the logo plaques be considered reasonable and approvable in light of the previous approval of the various McDonald's sign elements. C C C l N r ? 200 '10 1.� bill moore and associates, p.o. box 6153, albany, ca 94706 510/526-0296 Fax/526-6092 COUNCIL/RDA MEETING DATE: ITEM TITLE: AGENDA CATEGORY: BUSINESS SESSION: 62Z— January 21, 2003 CONSENT CALENDAR: Consideration of Electric Vehicle Loan Agreement With Sunline Transit Agency RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: STUDY SESSION: PUBLIC HEARING: SunLine Transit Agency is offering to provide the City two Pathway Vehicles for city use for one year. The Electric Vehicle Loan Agreement (Agreement) states that the City will be responsible for returning the vehicles at the end of the year in good condition. The City is responsible for any damage not covered by the warranty, including those that result from accidents. This damage would have to be paid from the General Fund Reserve. In addition, the Agreement states that the City is responsible for the total amount of the vehicle ($5,200 each) should the vehicles be lost, stolen or destroyed. There is also a $425 charge for each battery charger should that be lost, stolen or destroyed. Although unforeseen, costs associated with the use of the Pathway Vehicles could total $1 1,250 in the worst case scenario. Should funds be needed to repair or replace the Pathway Vehicles, the General Fund Reserve account could be used. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: SunLine Transit Agency has provided an opportunity to the City of La Quinta to use two Pathway Electric Vehicles for one year, per the Vehicle Loan Agreement provided at Attachment 1. As mentioned above, the City would be responsible for damage caused to the vehicles including replacement if the vehicles are lost, stolen or destroyed (Section 4 (d) of the Agreement.) At the end of the one year, the City could return the vehicles or purchase them for $5,200 each, with an additional $425 for each battery charger. S:\Community Services\CCReports\CC.233.Electric Vehicle Lease 01-21-03..doc �� 1 It is anticipated that the Pathway Vehicles could be used for staff to travel roundtrip from the Senior Center to City Hall and for City staff to travel to Fritz Burns Park or the post office. As a reference, the City of La Quinta accepted a donation of a GemCar from the National Park Service on November 5, 2002. The GemCar has been delivered to the City of Corona and will be ready for the City of La Quinta to take ownership of the vehicle once the flatbed is installed by a factory representative. This is anticipated to be completed by February 7, 2003. The City will own the GemCar. The City of La Quinta has also been contacted by Crystal Chrysler of Cathedral City regarding the donation of eight electric vehicles. As of this report, the offer of the donation has not been finalized due to Crystal Chrysler's involvement in the program. Staff has assured Crystal Chrysler that the City of La Quinta is very interested in the donation of electric vehicles and when the details become available, the information will be presented to the City Council for consideration. It is anticipated that the City would own the electric vehicles offered through this program. The City is currently reviewing a draft golf cart transportation plan which would provide routes in which electric vehicles could be driven in the City. When the plan is finalized, it will be presented to the City Council for consideration. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve the Vehicle Loan Agreement and direct the City Manager or his designee to execute the Vehicle Loan Agreement; or 2. Do not approve the Vehicle Loan Agreement; or 3. Provide staff with alternative direction. Respectfully sybmitted, Dodie Horvitz, roml�unity Services Director S:\Community Services\CCReports\CC.233.Electric Vehicle Lease 01-21-03..doc Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Vehicle Loan Agreement S:\Community Services\CCReports\CC.233.Electric Vehicle Lease 01-21-03..doc ATTACHMENTS 004 ldHll - 1 1 -T -T n jr,t =AAA-- ,T — —igrl ATTACHMENT 1 SAFETY BASICS FROM PATHWAY WHAT YOU NEED TO KNOW BEFORE OPERATING YOUR PATHWAY VEHICLE Read your Operator's Manual and the labels on the vehicle. Only licensed drivers, 10 years or older with a valid, unrestricted driver's license can nperate the vehicle. Only the driver and one passenger ran be transported. Passengers must be 12 years of age or older and wear is safety belt. 1. Always wear your safety belt properly. 2. Make sure the Key Switch is in the ON position. 3. Make sure the battery is charged. 4, Make sure the forwardlreveme switch is positioned I toward either the "F" or the "R". i S. Depress the accelerator pedal ` wear it tight lap Frcnjnant women beh low and snug, should wear lap- _ shoulder belt um t i shoulder belts, with the shoulder and the lap portion as across the chest..�.' low asissible below the rounding throughout the pregnanty 191 C;05 :�lJHhi :-131 t-T :'-T CAM �-CJFIP- 'T-=131 Operate the Pathway only within a controlled driving environment, on roads or paths with posted speeds of 25mph or less, Whenever possible, avoid public roads and driving at night. WHEN, You should fully charge the batteries after each use. Plug the vehicle in after each use since the charger will automatically turn itself off when the batteries are fully charcled. NOW: To charge the batteries, first turn off all accessories (like lights and turn signals), then connect the charger AC supply cord to a properly grounded outlet. Next, insert the charger DC plug into the vehicle receptacle, WHERE: The Pathway should always he charged in a well -ventilated area with a grounded outlet. if you have a cover for the vehicle, remove or l unzip it, and pull it away from the batteries when charging the vehicle, The Pathway should run about 25 miles on a full charge. In cold weather, Pathway's range is reduced. Please call the Pathway Research toll -free number 1-866-759-2040. U �IJHF! l li H: T t]-3P'1 PATI-MAY Rf9EARCtI VCet11CL_E LOAN AGREE:MFIVT TFRMS ANrJ GCINDUFA 1NS Pathway Research LLC (hereafter 'Loaner') agrees to lend tf,e toanee Identified ore the reverse side of this. artreen.egt certain Pathway Lleclrir, Vehicles and Loanee agrees to accept said VeWLICS, wider the fallus^slay lariat arld Condltlons 1, Veil], lei Covered by Tills Agreement Hirt agreernenl npplievto the nun her of Pathsvap bh-nific Vehicles indicated on the reverse N'dt' of Il,ic dacuinent. Thole Pathway Electric Vehkes and their charging units (hereafter referred to a$ 'velti(les•' accept Where noted) will be further deacdEvd by their Indl'✓idcrol [lent flta Gun ("mbar': on the hear entitled 'Pathway Shipper," which Loaner will provide to Loaner or the 11"IP 4,p Vehkles ate dehverrd 2. Term (If this Agreenrent A. The terra of this Ivan agreement It oar year, rwrunenc Intl uu the date of delluery of the Vahicle(s) to the Loenee's location specified on the reveae side of this ayreenlent. B. The loaner reserves the right to reduce the lengfh of the Vehicle loan al any tune end to leuninate the )oars with 24 h< ur nolice C. AT the tr°+enination of the hsarl, Loaner, agrees to follow tlse steps described below under the headaq 'tad of ll sc leans.' 3. toanet's Responsl6111ties Loaner agrees to: A. Deliver the Vi•IJr les to the locAte[r specified by Loanee tnl the horrt of this document. H. Pick up Vehkles (ull'rti.r than those Vehicles that I oanee derides to purchase) at the loaner's locatic n, in acCoi dance with the terms ters listed under tha heading 'End o' Ilse Terms,' heloev. L. ( onrdinate arlarlgefr7ehtt for Warranty service, inci.idinq pick-up And delivery of the Vehlcle(s) regt.iHnq warranty, smite, by dealers of the Vehicles' loanl.ltactu,et, (.tub Car, lac., At no charge to Loanee. 1). it the eosts "jf sales tax, [ecjMralion, and third party liability Insurance for the Vehide(s) d.rrinq the term of the Agreement. 4.. loaneds RespouAbililles for the Vehicles I mitre Agrees, With respes.l to each Vehicle. to: A. Upon terminatlon of this agreement, at I.oanee's option, either 1) purr,hase the Vehicle in ac(ord,3nre -III, the terms stated helow (see 'End of Use Teens - I. of 2) make the Vehicle available for pick-up by Loaner and return It In qu d wurking condition to loaner in accordance wilt) the terms stated helow (see 'End of Use Terms'). H. Accept responO)ITty and pay for any iepa0s not cc;vered my warranty, Inducting those that result frorn a, -ideals. C Accept ecsponsibdiey and pay for proper :ale and maintenance of the Vehide(s) Covored by ibis agreement in accordance with the Operator's Manual and standards of ord'nary care. U. Cc,mpensate Loaner if any VcWcle Is lost, stolen, or destros,ed The amount of said compensatlgrr is $5,20L1 uer Vehicle The replacamrnt r ost cif earn chargrcr sv111 be assessed separately fur the sum of $42.5, F. Acc.rpt retpons'blfily for all costs also( laced VAlh efrarging the Pathway batteries. F. Notify Pathway Research prior to any business Inratlon change or of any proposed change Ire the lorati",n of V.h.?ra thew, vehidel are n> he operated 6. Notify PathWdy Research irslnredlateiy If Vehkles are damaged, stolen or tort. H. Be resl>nnsll:de for any repairs or damage beyond normal wear and tear. S. Loaner's Responsibility for Safe Use I oanee agrees to the following steps to help assure the safety of Vehicle Operators and passengers. .A. AI1nw operatlnn of the Vehicle only oar the following types of roads within or inrmedlately adjacent to the lOetle@'S premises, ioenti!ied au the rev.Vse side of the ayreeruent' 1. On any foady.'ays witlrhl the houndanes of the I u4nee's premises• provided the roadway has a poster) speed of 25 mph or less. Or 2. On publlc t oods that pass through or immodlarely 4diacrnt to the Loaner's premltes, provided the road has a posted speed limit of 25 mph or I'l% of 3, tWeu .tosslixi a i oad of 35 mph or Ivss that pa,ses through the Loaner's premises, provided the crossing beglns and ends on a road of el, mph or leu and Is controlled by a traff : signal or tour -way stop signs. 11 Al Operation of the Vehlde(t) only by QualiOed Drivers.. A qualified Vriver Is defined as a person wha: -1. flas a vaf;(I, uraeAl`lcted driver's license:. J. is Id yr:;rs of aye or older. 3. Has rerei ed and signed a copy of the Qualified Driver Ac]reemenl. --]Tie Qualified Orlvei Ayreernent is defined as a card or dOcurr;ertt staling hilt riot limited to the following: • rorsailely_tok-wi, tfds vt-1 c p- Is nev_eT�szl fr ca.�esi�iT +suctva� �bllt or priv�Lr nttll�esesisd ell. limit of more than 25 mph. • THIS VLIIICLE OFFERS MUCH LESS CRASH PROTF(TION THAN A REGULAR J,AH, VAN, OR IBUCK THIS PAEANS A It 01114 VISK OF INJURY OR DEATH itt art LISIONS, LVILM Al LOW 511F.I.DS The higher the speed of the traffic around you, the filgher the risk of injury, to reduce these risks: 1. AvoW roads with regular tuittic, even it the speed limit is la.v. 2. Whenever possible, stay on roads and lanes limited to low speed vehicles. 3. Wear your safety helts at all times. 4. Avoid opwaling at night, because your vehicle may be hard for others to see 5. Never drink and drive. 6. And, to help avoid rollovers, St.OW DOWN BEFORE MAKING SHARP TURN5. • In addition, if this vehicle Impedes traffic, the driver could be subject to a citation. (The top spuetl of this vehicle is about 21 mph.) This is all the more reason to avoid roads with regular traffic and never to operant nn roads vaith speed limits above 25 mph. • via wish we hard space here to provide all safety related Information about Pathway vehicles, but we don't. Vou'II find more Information lit tho Pathway Upetator's Matlual which we encourage all users to read. C. Phut allovr the Vehick, on any golf course, since its top speed I$ too fast far safe u5r as a Boll ',)r p, A,ihere io tht• following additlonal Terms- 1. NO attion(s) will be taken to alter the tifning mecharlisrn OF otheriv,se change the Top speed of the Vehicle(s). 2. No more than two (2) craupantt will rlde on the Vehide(s) at a time. No one will ride in any part of the Vehicle that is not equipped milli a seatend safety bell. 3, rlsr (I,-cupait will )told a child on his or her Irip while tine Vehicle is moving. 4. No child ,order 12 years will be transpurled in the Pathway Ve)111.I05), 5.. All inddenlslrraslres involving damage t0 thls Veh I _ ref injury to any person will be repuricd tar, brA idinq reporting Incident1ii ash td,, Pathway Bewitch at. I-a66-159-2440. L. Release, indeutnify and hold hamik s5 Loaner, its ownvri, rr,anagers, employees, agents affiliate•., suppliers (in. ludinq the Vehicle nianufactnrer Club Car, Inc., and the Vehicle UkItihutor rieneral tootorc Corporation) fr In all clairus and j idynrents arising out of or in connection v"Ith fhe death or injury to any person, or any property damage, oc(urring when a Vehir_le k used by a person other than a is ualified Oriver (as delined in 5R atim,e), or on A road or in a setting other than those descrihnd in SA ahove, or in vlo7atloo of any Of the terms Idrniltied above. General Motors Corpr ratlori and Cduh Cat, Inc-, shall he third -party benefit laries of this seed,( IS[) of this Agreenrent, and shall he entitled to the nights and remedies thereunder at if they were parties to this Agreement. 6., Lrld of Ltse Trent Leaser will ptoetde Loanee notice of the dale, time, and location on Loanee's premISet for Loaner's pick-up of the Vebid,'W I orrer, agrees to prepare the Vehiue(s) for pkk up by_ !1 A. Assembie all Vehicles detailed on the Pathway shipper at the point of delivery to which they were originally delivered. B. lrsure that all original factory Malts are ❑n the VehicfeG). C. t rip are that 1ny additlonal parts or accesspt r. provided by Pathway 6ese'rch are attached Or arrnmi,anying the L'ehrclr(s). I .ranee has the "pile( of puiehollng the Pathways at the (ompleuon of the procgram, At a purdtase pace of 55,20(f, plus tax, title, refilsuatlan arnl destlrwllon fees. TWit 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Acceptance of the PUBLIC HEARING: La Quinta Court Art Feature RECOMMENDATION: Accept the La Quinta Court Art Feature as complete, direct staff to issue Notice of Completion and appropriate $1,200 from the Art in Public Places fund for utility meters for the art piece. FISCAL IMPLICATIONS: At the March 19, 2002 City Council meeting, the City Council approved the La Quinta Court Art Feature and allocated a total of $87,525 for the project from the Art in Public Places fund. Due to the installation of an electric meter and water meter, both needed for the art piece, an additional $1,200 is needed for this project. The Art in Public Places fund can be used to fund this request. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the March 19, 2002 City Council meeting, the City Council approved the Art Purchase Agreement for the La Quinta Court art feature. The artist has provided the art feature as outlined in the scope of work, with the exception of the boulders inside the art feature and on the pavement outside the art feature. According to the artist, boulders will not fit inside the sculpture. Boulders can be placed outside the art feature, on the sidewalk. However, according to the artist, placement of boulders on the sidewalk without modifications to the landscaping at the corner of Washington Street and Highway 111 could result in a "plopped" look. With the current landscaping plan, the boulders would not tie the art feature to the surrounding area. The Community Development Department has prepared a report regarding the landscaping plan for S:\Community Services\CCReports\CC.236.La Quinta Court Art Feature 01-21-03.doc the corner of Washington Street and Highway 1 1 1 and is provided as a Department Staff report contained in this City Council agenda. The outer walls of the art feature were originally painted orange, however, the artist will paint the outer walls the faint green color found on some of the buildings in the complex to lighten the art feature. The artist placed the colored light lens in the fountain as directed by the City Council, however, the red and blue light lenses are too dark for the water feature and make it hard to see at night. It is the recommendation of the artist to have the white lens on the water feature, so that it may be seen at night. With City Council approval, the Notice of Completion will be filed for this project and final payment will be released to the artist. The Notice of Completion is provided as Attachment 1 . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Accept the La Quinta Court Art Feature as complete, direct staff to issue Notice of Completion and authorize $1 ,200 from the Art in Public Places fund for utility meters for the art piece; or 2. Do not accept the La Quinta Court Art Feature as complete and do not direct staff to issue Notice of Completion and do not authorize $1,200 from the Art in Public Places fund for utility meters for the art piece; or 3. Provide staff with alternative direction. tfuRA submitted, Dodie Horvitz!C1plmunity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Notice of Completion n S:\Community Services\CCReports\CC.236.La Quinta Court Art Feature 01-21-03.doc V ATTACHMENT 1 EXHIBIT D Piece of Artwork: La Quinta Court Art Feature WHEREAS, by that certain Art Purchase Agreement dated , 2001 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with JDD, LLC (Developer) and Manuel Mendoza (Artist) to provide certain "Artwork" (as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish Developer and Artist with a Notice of Completion upon completion of the fabrication and installation of the Artwork; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the fabrication and installation of the Artwork, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the fabrication and installation of the Artwork has been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the Agency has executed this certificate this day of , 2002. CITY OF LA QUINTA, a California municipal corporation by: 004 S:\Community Services\Art In Public Places Agreements\Art Purchase Agreement, La Quinta Court Revised.wpd Page 19 of 20 TWY� 4 stP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of the Cultural Arts PUBLIC HEARING: Commission's Spring Event RECOMMENDATION: Approve the Spring performing arts event as recommended by the Cultural Arts Commission and authorize the City Manager to enter into performance agreements with each performing group. FISCAL IMPLICATIONS: The Cultural Arts Commission has requested, via their 2002-03 Work Plan, $40,000 for up to four performing arts events to be held throughout Fiscal Year 2002-03. During budget consideration, the City Council allocated $40,000 for Community Special Events, in the Community Services Department budget, Account # 101-251- 609-536. On November 5, 2002, the City Council approved the expenditure up to $18,302 for two cultural arts events. The Commission allocated $8,302 for entertainment for the Civic Center Campus Dedication, leaving a balance of $10,000 to be used for the Spring event. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As provided in the Cultural Arts Commission's ("Commission") annual work plan, the Commission would like to offer up to four performing arts events during Fiscal Year 2002-03. At the July 2, 2002 City Council meeting, the City Council discussed funding performing arts events in lieu of the Village Faire events held in the past. During discussions by the Commission, they determined that incorporating performing arts events into existing City events would enhance the City events while offering performing arts events in an economical manner. `' i, i i S:\Community Services\CCReports\CC.223.Approval of Cultural Arts Events 01-21-03.doc �— To accomplish this goal, the Commission has discussed arranging for performing artists at the Civic Center Campus Dedication and Annual Tree Lighting Ceremony (Dedication) as well as part of the annual Community Picnic in April. After some discussion, the Commission determined that an event outside of the Community Picnic would better serve the community. Therefore, Saturday, March 29, 2003 was selected by the Commission to offer a Spring event at the Civic Center Campus amphitheater. The Commission would like to have the Sidestreet Strutters perform (Attachment 1), as well as a dance troupe from the McCallum Theater. There has been discussion regarding fireworks at this event. Staff has contacted the pyrotechnic company for evaluation of the proposed site. If a determination is made that the Civic Center Campus site could accommodate a fireworks production, this information will be presented for City Council consideration at a future date. The cost of the Sidestreet Strutters is $4,000 inclusive and the dance troupe will be asked to donate their performance. Additional funds will be needed to provide the necessary sound and lighting equipment needed for the performers. Since this event will not be advertised with the Community Picnic, which will be held on Saturday, April 26, funds will be needed for advertising in the Desert Sun, on radio and flyers. It is estimated that the cost of the Spring event could be between $9,000-$9,500. Additional funding is not being requested at this time. Should fireworks be possible at this site, additional funds for this activity may be requested at a future City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Spring performing arts event as recommended by the Cultural Arts Commission and authorize the City Manager to enter into performance agreements with each performing group; or 2. Do not approve the Spring performing arts event as recommended by the Cultural Arts Commission; or 3. Provide staff with alternative direction. Respeftfully sybmitted, Do ie Horvitz, Co munity Services Director S:\Community Services\CCReports\CC.223.Approval of Cultural Arts Events 01-21-03.doc Attachment: 1 . Approved for submission by: Thomas P. Genovese, ty Manager Sidestreet Strutters Information S:\Community Services\CCReports\CC. 223. Approval of Cultural Arts Events 01-21-03.doc ATTACHMENT 1 CLASSICI t lRttl lRdlltRE JAZZ SWING SYMPHONY POPS 1608 Nabil Circle • Corona California 92881 • USA • www.sidestreetstrutters.com Tel/Fax (909) 272-3663 • Booking Direction - vinceverdi@aol.com • Artistic Direction - riverdi@aol.com November 26, 2002 Mrs. Else Loudon Chair Person for the Cultural Arts Commission 78417 Magenta La Quinta, CA. 92253 Dear Mrs. Loudon, It was a pleasure speaking with you regarding the Side Street Strutters Jazz Band. As per your request, I am forwarding current materials on the ensemble for your review. The artists who are the Side Street Strutters have been performing together with out a change in personnel since 1983. In addition to weekly engagements at Disneyland since 1985, the ensemble has performed throughout the United States, Mexico, Canada, 8 European countries, and has been on the California Arts Council Touring Roster continuously since 1991. The ensemble's arranger, Joey Sellers, is the recipient of the Gil Evan's Award for composition and arranging presented by the National Endowment for the Arts. The National Endowment has also awarded the ensemble substantial grants for International touring. Always searching for exciting new challenges, the Strutters are now performing as featured guest artists with Symphony Orchestra's. The ensemble has had the pleasure of performing with the Tulsa, OK ; Long Beach, CA.; San Antonio, TX.; and Jacksonville, FL. Symphony's, while working under the baton of nationally recognized Conductor: Michael Krajewski. The ensemble is completely self contained and travels by bus and trailer, carrying their own sound system. The normal performance fee for the 7 piece group is $6,500.00. The repertoire of our ensemble spans 100 years of America Jazz and it would be exciting to be part of the 50th Birthday Celebration for the City of La Quinta. With this being such a special event, and with my desire to have the ensemble participate, I would adjust the fee to $4,000.00. I look forward to speaking with you and hope the Strutters can share their music with your audiences. Sincerely, Vince Verdi ou5 BUSINESS SESSION ITEM: ORDINANCE NO. 380 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 11.96 OF THE LA QUINTA MUNICIPAL CODE TO ADD SECTION 11.96.020 SETTING FORTH REGULATIONS FOR THE USE OF SKATEBOARDING PARK AREAS WHEREAS, the City of La Quinta has determined that it is in the best interest of the community to designate certain areas within the City as skateboarding park areas; and WHEREAS, the City has carefully considered how to best regulate the use of such skateboarding park areas so as to facilitate their use and enjoyment while at the same time protecting the users of such skating facilities, pedestrians, and others from conflicts, accidents, and other eventualities which could result in injury to person or property; and WHEREAS, the California Legislature has determined that, under certain conditions, the use of skateboards at a public skateboarding facility is a hazardous recreational activity within the meaning of Section 831.7 of the California Government Code which limits the City's exposure to liability for injuries incurred by persons who participate in any such hazardous recreational activity; and WHEREAS, pursuant to Health and Safety Code Section 115800, the City must adopt an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 11.96 of the La Quinta Charter and Municipal Code is hereby amended to add Section 11.96.020, which reads as follows: Section 11.96.020 Use of Skateboarding Park Areas: A. All persons using a skateboarding park area within the City shall obey all rules and regulations posted in any such area. In addition, all persons within a skateboarding park area in the City shall comply with the following requirements. (a) No person shall skate or skateboard within a skateboarding park area at times other than those established as the hours of operation. The hours of operation shall be 6:00 a.m. to 10:00 p.m. Ordinance No. 380 Amendment to Chapter 11.96 Regulations / Skateboarding Park Areas Adopted: January 21, 2003 Page 2 (b) No person under the age of 14 shall use the skateboarding park area unless supervised by a person at least 25 years of age. The supervising person must assume full responsibility for the person under the age of 14 using the skateboarding park area; (c) No person shall skate or skateboard when the skateboarding park area is wet or when hazardous conditions, such as irregularities in the skating surface or skateboarding park area exist; (d) No person shall cause or initiate any act of violence or harass another person inside or around the skateboarding park area; (e) Only skateboards and in -line skates can be used in the skateboarding park area. Use of other equipment, such as bicycles or scooters within the skateboarding park area is prohibited; (f) No person shall use the skateboarding park area unless they wear proper safety equipment including a helmet, elbow pads, and knee pads properly sized and designated for the intended use; (g) No person shall consume food or drink in the skateboarding park area; (h) No person shall use alcohol or drugs or smoke in the skateboarding park area or surrounding areas; (i) All persons using the skateboarding park area must place trash in cans provided by the City; (j) No person shall cause graffiti or tagging in or around the skateboarding park area; (k) No person shall skateboard or skate on curbs, planters, benches, steps, railings, fences, playground equipment, driveways or areas intended for uses other than skating within the area surrounding the skateboarding park area; (1) No unauthorized pieces of equipment, obstacles or apparatus may be brought into the skateboarding park area; (m) No spectators are permitted within the area designated for skateboarding; (n) Reckless or destructive skating that jeopardizes the safety of persons or property is prohibited; (o) Glass containers are prohibited in the skateboarding park area; (p) All organized events shall have prior written approval from the Community Services Department; (q) Animals are not allowed in the skateboarding park area. B. A violation of any section in this Chapter is deemed to be an infraction and is punishable according to the provisions of this Code (Chapter 11 .96 § 11.96.020). Ordinance No. 380 Amendment to Chapter 11.96 Regulations / Skateboarding Park Areas Adopted: January 21, 2003 Page 3 SECTION II. SEVERABILITY. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of La Quinta hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional. SECTION III. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION IV. POSTING. The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21 st day of January, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Ordinance No. 380 Amendment to Chapter 11.96 Regulations / Skateboarding Park Areas Adopted: January 21, 2003 Page 4 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California Ordinance No. 380 Amendment to Chapter 11.96 Regulations / Skateboarding Park Areas Adopted: January 21, 2003 Page 5 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true and correct copy of Ordinance No. 380 which was introduced at a regular meeting held on the 7th day of January, 2003, and was adopted at a regular meeting held on the 21 st day of January, 2003, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on pursuant to Council Resolution. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California REPORT/INFORMATIONAL ITEM: /6 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 4, 2002 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:02 a.m. by Planning Manager Oscar Orci who led the flag salute. B. Committee Members present: Bill Bobbitt and David Thorns. It was moved and seconded by Committee Members Thoms/Bobbitt to excuse Committee Member Cunningham. Unanimously approved. C. Staff present: Planning Manager Oscar Orci, Associate Planner Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of November 6, 2002. There being no corrections, it was moved and seconded by Committee Members Thoms/Bobbitt to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2002-753; a request of Evergreen Devco, Inc. for review of architecture and landscaping plans for a 14,560 square foot drug and retail store on a 4.03 acre site located at the northeast corner of Washington Street and Avenue 48. 1. Committee Member Thorns stated he does reside a distance further than 500 lineal feet from this project and believes he has no conflict of interest with the project. G:\WPDOCS\ARLC\l2-4-02.wpd 1 2 1. / Architectural & Landscape Review Committee Minutes December 4, 2002 2. Associate Planner Martin Magana, introduced the applicants for the project. Mr. Reuben Garbett, Associate Project Manager for Evergreen Devco, Inc. gave a presentation on the project. He stated the first phase will be the Walgreens building with a developer to build the remainder of the site. 3. Committee Members Thoms and Bobbitt agreed this design was an improvement over the other stores. 4. Committee Member Thoms asked the purpose of the pedestrian area at the corner of Avenue 48 and Washington Street. Mr. John Peruzzi, Peruzzi Architects, stated they are required to have the public access according to the Building Code, Title 24. Committee Member Thoms suggested it become something more than a path, but part of the landscaping. In connection with the monument sign, and a little imagination they could create something more than a path, but still serve as a path. Something art -like, or utilizing artwork in the setting. Mr. Tom Doczi, landscape architect, suggested a plaza. 5. Planning Manager Oscar Orci stated there may be some topographic changes as it does undulate at the corner. 6. Mr. Tim O'Neil, Senior Project Manager for Evergreen Devco, Inc. stated they understood the issue and would look into it. 7. Committee Member Bobbitt asked about the border where it calls for decomposed granit QG) along Avenue 48. Mr. Doczi stated that a screen wall is adjacent to the DG. The wall will screen the parking lot. Committee Member Bobbitt asked the height of the wall. Mr. Doczi stated it was three feet. Committee Member Bobbitt asked if the plants would be on the wall, or in the DG. Mr. Doczi stated they would be planted along the wall to grow over the wall. 8. Committee Member Bobbitt asked about the size of the parking lot island shade trees; would it be possible to create a little more space for the base of the trees? Mr. Garbett stated the space is six feet. Committee Member Bobbitt stated the size is larger than what most developments create, but he would rather see them eight feet by eight feet. There may be a problem with the trees on the west side. Mr. Garbett stated they are designed to be six feet as well. G:\WPDOCS\ARLC\12-4-02.wpd 2 002 Architectural & Landscape Review Committee Minutes December 4, 2002 9. Committee Member Bobbitt asked about the small flower beds around the parking spaces in front of the building which become more of a nuisance than an attractive feature due to the pedestrian traffic. He suggested a smaller planting area be used with vines and that the area be paved to facilitate pedestrian access. 10. Committee Member Thoms agreed and suggested eliminating the plants in front of the cars and use small planting beds around the columns. The planting beds along the side that does not have parking should survive. Mr. Tim O'Neill asked what makes the determination as to whether or not to make the change as recommended by this Committee. Staff stated this Committee's recommendation is taken to the Planning Commission and changes would be made after that meeting. 1 1 . Committee Member Bobbitt questioned the trees along the north property line. Mr. Garbet stated all the landscaping as proposed would remain and would be setbacks from the buildings themselves. 12. Committee Member Thoms suggested they use something other than lantana, like bougainvillea. 13. Committee Member Bobbitt asked if the City had any requirements regarding the undeveloped lots. They will be using soil stabilization, but it might be better if it were planted with grass. Planning Manager Oscar Orci stated the phasing of the project needs to be discussed with the applicant before this could be decided. 14. Committee Member Thoms noted the landscaping along Washington Street and Avenue 48 frontage is already planted with grass; how do you coordinate the existing with the new landscaping. Planning Manager Oscar Orci stated the developer will be conditioned to maintain the corner. Mr. Dorzi stated it will be separated out and the two will be constructed to function together. 15. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Thoms to adopt Minute Motion 2002-043 recommending approval of Site Development Permit 2002-753 as amended: G:\WPDOCS\ARLC\l2-4-02.wpd 3 003 Architectural & Landscape Review Committee Minutes December 4, 2002 1. Artistic detail given to the pedestrian access at the corner of Washington Street and Avenue 48. 2. Planting on the west elevation in front of the building to be reduced and planted with vines only along the columns. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Thoms to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on January 8, 2003. This meeting was adjourned at 10:47 a.m. on December 4, 2002. Respectfully submitted, BETTY J. A ER, Executive Secretary City of La uinta, California 004 G:\WPDOCS\ARLC\12-4-02.wpd 4 REPORT/INFORMATIONAL ITEM: I ri MINUTES HISTORIC PRESERVATION COMMISSION MEETING A regular meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA December 19, 2002 This meeting of the Historic Preservation Commission was called to order by Chairman Mouriquand at 3:00 p.m. who led the flag salute and asked for the roll call. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Puente, Sharp, Wright, and Chairman Mouriquand. Staff Present: Planning Manager Oscar Orci, Principal Planner Stan Sawa and Executive Secretary Betty Sawyer II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/Sharp to approve the Minutes of November 21, 2002 as submitted. Unanimously approved. V. BUSINESS ITEMS A. Archaeological Investigation of CA-RIV-6349, Tentative Tract 29323for the property located on the northwest corner of Fred Waring Drive and Jefferson Street. Applicant: Cornerstone Developers. Archaeological Consultant: Archaeological Advisory Group 1 . Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Puente noted Phase I had been completed in 2000, and asked why it had taken so long for the second phase. Staff noted a different applicant had purchased the tract and was now processing the tract for development. � _ P:\CAROLYN\Hist Pres Com\12-19-02.wpd -1- Historic Preservation Commission Minutes December 19, 2002 3. Commissioner Irwin noted this site was close to one of the most important finds in the area and should be monitored closely. 4. There being no further discussion, it was moved and seconded by Commissioners Wright/Puente to adopt Minute Motion 2002-026 accepting the Archaeological Investigation of CA-RIV-6359, Tentative Tract 29323, subject to conditions as recommended. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None. VII. COMMISSIONER ITEMS A. Commissioner Sharp stated he had spoken with Council Member Henderson and she suggested they work with the Cultural Arts Commission in regard to the plaques for historic sites. 1 . Commissioner Irwin noted the plaques were being required at the request of the City Council. She also noted the historical sites needed to be updated. 2. Chairman Mouriquand stated the location of archaeological sites should not be available to the public in order to keep them from being vandalized. Discussion followed regarding some of the sites. 3. Commissioner Wright suggested Commissioner Sharp meet with the Cultural Arts Commission or have staff schedule a joint meeting with them and Councilperson Henderson. Staff was directed to send a letter to the Commission requesting them to attend the February meeting. 4. Commissioner Wright asked that a letter also be written to the Gary Resvaloso, Cultural Resources Coordinator, Torres Martinez Band of Desert Cahuilla notifying them of the Historical Preservation Commission meetings and inquire as to their interest in attending. VIII. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Mouriquand/Irwin to adjourn this meeting of the Historic Preservation Commission to P:\CAROLYN\Hist Pres Com\12-19-02.wpd -2- 002 Historic Preservation Commission Minutes December 19, 2002 a regularly scheduled meeting to be held on January 16, 2003. This meeting of the Historical Preservation Commission was adjourned at 3:30 p.m. Unanimously approved. Respectfully submitted by: Be 'J Sawyer Secretary 003 P:\CAROLYN\Hist Pres Com\12-19-02.wpd -3- REPORT/INFORMATIONAL ITEM: 18 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA December 10, 2002 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, City Engineer Tim Jonasson, Planning Manager Oscar Orci, Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of November 26, 2002. Commissioner Kirk asked that Page 7, Item 25 be corrected to read, "It was moved by Chairman Butler and seconded by Commissioner Abels....... Commissioner Tyler asked that Page 3, Item 5 be corrected to read, "...Avenue 47 when it only has one quarter or 25%."; Page 6, Item 23.a. clarify it is a new condition to be added. There being no further corrections, it was moved and seconded by Commissioners Abels/Tyler to approve the minutes as amended. Unanimously approved. B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None G:\WPDOCS\PC Minutes\12-10-02.wpd 1 Planning Commission Minutes December 10, 2002 VII. BUSINESS ITEMS: A. Site Development Permit 2002-728; a request of Stamko Development for consideration of the final landscaping plan for an auto/retail center located southeast of Highway 1 1 1 and Adams Street intersection, within the Centre at La Quinta. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked for clarification as to whether the Commission was approving the changes to the entry way or the final landscaping plans. Staff stated the final landscaping plan. Commissioner Tyler asked that staff clarify which entry the conditions applied to and which building the landscaping applied to. Staff noted it was the entrance off La Quinta Centre Drive and the WalMart building. 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Ms. Chris Clarke, the applicant, stated she was available to answer any questions. 4. Commissioner Tyler asked if the planting wells would be enlarged to allow tree growth as recommended by the Architecture and Landscaping Review Committee. Staff stated the Municipal Code sets the standards and as there are no standards for tree wells, staff is unable to enforce such a condition. 5. Mr. George Sicre, AHA Design Group, landscape architect for Stamko, stated the tree wells are currently designed to meet CVWD's minimum requirements and have 25 square feet inside the tree wells. From curb face to curb face it is six feet. 6. Chairman Butler asked if there were any maintenance guidelines for this project and if so, who will enforce them. Ms. Chris Clarke, Stamko Development Company, stated there are master CC&R's for the entire site as with the auto mall. G:\WPDOCS\PC Minutes\12-10-02.wpd 2 O Planning Commission Minutes December 10, 2002 7. There being no questions of the applicant and no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Minute Motion 2002-019, approving Site Development Permit 2002-728, subject to the conditions as recommended. Unanimously approved. B. Specific Plan 2000-050; a request of Santa Rosa Developers for consideration of a Master Sign Program for the property located north of Calle Tampico, east of Avenida Bermudas, and west of Desert Club Drive. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk asked if there was a sign on the Embassy Suites Hotel. Staff stated there was one on the front eave of the building which has already been approved. 3. Commissioner Tyler stated he understood the gate at the north end of Desert Club Drive was to be an emergency access only and he did not see a need for a sign at this location. Staff stated they would check into the matter. 4. There being no further questions of staff and no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 5. It was moved and seconded by Commissioners Tyler/Abels to adopt Minute Motion 2002-020, approving a Master Sign Program for Specific Plan 2000-050, as amended: a. Should the gate at the north entrance off Desert Club Drive be an emergency access only, no other sign would be allowed. Unanimously approved. G:\WPDOCS\PC Minutes\12-10-02.wpd 3 003 Planning Commission Minutes December 10, 2002 C. Sign Application 2002-668; a request of Bill Moore and Associates (Ross Dress for Less) for consideration of an Amendment to the One Eleven La Quinta Shopping Center Sign Program to allow a revised sign for a 30,000 square foot commercial building located on the north side of Highway 1 1 1, east of Washington Street within the One Eleven La Quinta Shopping Center. 1 . Chairman Butler asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk asked for clarification on staff's recommendation in regard to the total square footage. Staff stated they expected the total to be approximately 140 square feet. 3. Commissioner Tyler asked if staff knew what the height was on the "Ross" sign at their Palm Desert store. Staff did not. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Ms. Heather Haskell, representing Bill Moore Associates, sign company for the Ross stores, stated the square footage for the 3-foot 9-inch "Ross" sign with the 22.5-inch "Dress for Less" sign is 122 square feet. To her knowledge, Ross has not done a "Ross" sign in the State of California that is less than a 48-inch "Ross" and 24-inch "Dress for Less". She would expect the Palm Desert sign is comparable to that, and more likely 60-inch and 30-inch as requested in this sign application. Her two major concerns are the size of the fascia on the building and the relationship the sign will have to the fascia. As recommended by staff, the sign is very small in relationship to the total mass of the building. Some of the other signs in the center are similar size to what is recommended, but the fascia is a lot smaller to accommodate their sign. Other buildings are lower, or the fascia is flatter and longer than the very big square fascia that has been approved for Ross. Their concern is that they will have a postage stamp sign on a very big wall. 5. There being no questions of the applicant and no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 004 G:\WPDOCS\PC Minutes\12-10-02.wpd 4 Planning Commission Minutes December 10, 2002 6. Commissioner Tyler stated he thought 3.5 feet in height would be appropriate. His concern is whether or not the oval pedestrian wall signs are needed as the center is not pedestrian oriented. He is open to questions on the illuminated sign hanging in front of the door. 7. Commissioner Kirk stated he agreed with Commissioner Tyler. The extra signage is not needed. The request is far to large and staff's recommendation is more reasonable, but still overly large. 8. Commissioner Robbins stated he was not concerned with the smaller signs, but he did go to the site and looked at the Staples building and he thought the proportions for this sign were correct. Given this building is wider, it is also taller and although they have two lines instead of the one line Staples has, he thinks where Stapes is 3-feet 3-inches high, he can see this sign being taller than the 3-feet 3-inches, but the request is probably too much. He would therefore, agree with staff's recommendation. 9. Chairman Butler stated he has a concern with the illuminated tile nitch put on the building by the landlord. Staff stated it is a safety light that will shine down. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Tyler to adopt Minute Motion 2002-021, approving Sign Application 2002-668, as amended: a. The "Ross" sign shall be 3-feet 6-inches in height. b. The other two "Ross" wall signs shall be eliminated. C. The double-faced internally illuminated under canopy sign would be allowed. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report on the City Council meeting of December 3, 2002. nor 0rn5 G:\WPDOCS\PC Minutes\12-10-02.wpd 5 Planning Commission Minutes December 10, 2002 X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Kirk to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held January 14, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7:38 p.m. on December 10, 2002. Respectfully submitted, e ty wyer, Executive Secretary City Of a Quinta, California 006 G:\WPDOCS\PC Minutes\12-10-02.wpd 6 REPORT/INFORMATIONAL ITEM: INVESTMENT ADVISORY BOARD Meeting December 11, 2002 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Osborne, Olander, Felice, Mortenson (5:33) and Chairman Mahfoud ABSENT: None OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary and Mike Harrison of Conrad & Associates II PUBLIC COMMENTS - None III CONFIRMATION OF AGENDA - (This is the time set aside for public comment on any matter not scheduled on the agenda.) IV CONSENT CALENDAR Approval of Minutes of Meeting on November 13, 2002 for the Investment Advisory Board. MOTION - It was moved by Board Members Lewis/Olander to approve the Minutes of November 13, 2002. Motion carried unanimously. V BUSINESS SESSION A. Transmittal of Treasury Report for October 2002 In response to Board Member Olander, Mr. Falconer advised the Board that they should consider the changes to SB68 and the Court's decision regarding LAIF and consider modifying the percent of LAIF for next year's policy. Mr. Falconer also advised the Board that this would also be discussed with the City Manager. 0 Investment Advisory Board Minutes December 11, 2002 MOTION — It was moved by Board Members Lewis/Osborne to review, receive and file the Treasurer's Report October 2002. Motion carried unanimously. VI CORRESONDENCE AND WRITTEN MATERIAL A. City of La Quinta FY 02/03 Audited Financial Statements The Board welcomed Mr. Mike Harrison of Conrad & Associates. Mr. Harrison advised the Board of several new standards that the GAO will be implementing. Mr. Harrison advised the Board of the Sarbannes-Act Oxley, which will affect publicly traded companies. Mr. Harrison also advised the Board of some GAO standards that will affect the City of La Quinta in June 30, 2004 audit, which will begin in January 2003 and the CPA firms that conduct audits for government agencies. There are two over arching principals in the new GAO standards; one, you will not be able to audit your own work and number two, you will not be able to perform management functions at an audit client. Mr. Harrison advised the Board that the GAO recently placed a question and answer section on their website, due to the fact that a great deal of CPA firms do audit work for local governments that might also do non -audit services of some type. Some services might take the form of agreed upon procedures or other types of reports that are issued as a by-product. Mr. Harrison advised the Board that for the State of California, Governor Davis recently signed into law several bills, taking effect January 1st of 2003, affecting all CPA's in California. The first being longer retention of audit working papers which will be have to be retained for seven years. Any time there is a restatement of an audited financial statement, that restated financial statement, along with the previous statement, has to be sent to the State Board of Accountancy. Board Member Moulin asked Mr. Harrison to clarify the changes beginning July of 2003 that could affect the City of La Quinta. Mr. Harrison stated with that the new GAO standards in cases of appraisal work, Conrad and Associates has an alternative practice structure. They look at substance over form in these situations to say it's almost the same thing as if you were performing those services within your CPA firm, even though the revenue does not go into the CPA firm. 2 Investment Advisory Board Minutes December 11, 2002 As an example, if appraisal services were done on fixed assets, under the new standards, for local governments that haven't valued their infrastructure and in the year 2004, having the same firm or consulting department of the same firm will be prohibited in 2004. All work that has been started has to be completed by July 2003 and no new work can be started. Board Member Osborne asked Mr. Harrison how this would affect the relationship between Conrad and Associates and the City of La Quinta? Mr. Harrison replied that non -audit services are not provided to the City by Conrad and Associates. One thing that can be construed as non -audit service is the services provided by CBIZ of Orange County, because Conrad and Associates are an alternative practice structure. In the future, the State will not allow this to be done on an audit client. Mr. Falconer advised the Board this service was performed in the GASB 34 update. Mr. Falconer also advised the Board that the City would soon be going through a pavement management study, due to the fact that CBIZ relies heavily on a pavement management study, which was performed approximately five years ago. The City's Engineering Department is updating the pavement management study this year, so the infrastructure report will be updated, which means this is a changing document due to on- going improvements (i.e. new pavement on the roads, adding lanes, etc...). Mr. Harrison advised the Board that appraisal and actuarial services are strictly prohibited under the new GAO standards. So if a firm decides to do heavy non -audit services the firm will not be able to do auditing. Board Member Moulin asked Mr. Harrison if the Treasurer had questions or needed advice, would this be considered management consulting? Mr. Harrison replied that this would not be, that a firm can provide training or advice and this would be considered non -audit services. Mr. Falconer advised the Board that there are allotted forty hours per year, for meetings such as this one or meetings for the Council, or over and above the typical audit, but related to the audit. Mr. Harrison advised the Board that cash and investments are confirmed 100%, confirming with the third party custodian, all of the banks and all the investments. The $106 million has been verified through third parties. As far as categorization by risk, which is in the investment footnote, taking the information that is received from Investment Advisory Board Minutes December 11, 2002 third parties is used to determine how deposits and investments should be categorized. All investments that are held with third party custodians are listed in category one, which is the best level of risk of holding investments. Money market mutual funds and pools are not categorized as to the level of risk, and that is how they are listed in the footnotes. Mr. Harrison advised the Board that Conrad & Associates receives the City of La Quinta's Investment Policy during the audit; the firm goes through and marks up the policy, testing for compliance with the Investment Policy. There was only one item found was the item that was over the limit on money market mutual funds, when the purchase of "The Ranch" was done. The limit is 20% of the total portfolio and the City was at 37%. This was the only compliance issue relating to investment compliance. Mr. Harrison advised the Board that every January, Conrad & Associates updates this particular audit area, with any changes in the government code, the 53601 and the 53645 sections of the government code, as it relates to investments. Mr. Harrison also advised the Board that Conrad & Associates are looking at documenting internal controls in for the whole investment cycle, to determine there are adequate checks and balances and safeguards. Mr. Harrison stated to the Board that he feels that the internal and cash controls are very good here in the City. In response to Chairman Mahfoud, Mr. Harrison advised the Board that the accounting pronouncement that the City has to follow is not a FASB Statement, it's a GASB 31 Statement. Mr. Harrison also clarified that GASB 3 has to do with the categorization as to investment risk and GASB 31 has to do with marking to market. Due to the Orange County bankruptcy all of the pools have to be marked to market. Cities used to disclose this information, but now it's their intention to hold investments till maturity and they did not mark up and down the change in the market value. In the report presented, the City has marked to market in accordance with GASB 31. Mr. Harrison advised the Board that this is really the dictating accounting pronouncement as far as how this is presented and for determining unrealized gains and losses. Board Member Moulin asked for clarification, theoretically the City is marked to market, but the difference between historical costs and market were insignificant and immaterial, so adjustments were not made. Mr. Harrison advised the Board that there is an immaterial difference between cost and market. This means they're allowing the Treasurer to leave his books at cost; if there were a material difference he would be made to mark them to market. Board Member Osborne asked Mr. Harrison what the CI Investment Advisory Board December 11, 2002 Minutes materiality number was? Mr. Harrison stated that they look at the materiality by fund type, and if they were spread across different funds, the amount would be below the materiality threshold, such as General funds or Capital fund types. Mr. Falconer advised the Board that with a portfolio with $100 million, that 1 % would be immaterial and in the past the City used $100,000. Chairman Mahfoud asked Mr. Harrison if the City's cash flow for 2002 was in the negative? Mr. Harrison stated that the page in the audit report was only proprietary funds, not city wide, just the internal service funds of the City. Board Member Osborne asked Mr. Harrison if there were any changes recommended, relative to the cash? Mr. Harrison replied that there was only one compliance area that came up, this was put in writing and was shared with the City Manager and the City Council and the City was only out of compliance for one week. Mr. Harrison advised the Board that on commercial paper there is one limit that has been decreased as of January 2002, it's now 25% of the portfolio of commercial paper, which the Treasurer has picked for the new policy. Mr. Harrison also advised the Board that LAIF has increased from $30 to $40 million; these are the only changes in the calendar year 2002. In response to Board Member Moulin, Mr. Harrison advised the Board that a management letter was issued and there were four comments, which were "house keeping" comments and/or immaterial compliance issues. Mr. Harrison stated that the fourth comment was on investment compliance. Board Member Moulin stated that he feels that the Finance Department operates on a lean staff, should they add additional staffing? Mr. Harrison stated that he only comes out to the City of La Quinta three or four times a year, each time is on official business for half a day or a full day and feels that it would be unfair for him to comment. In response to Board Member Moulin, Mr. Falconer advised the Board that the City was looking at new investment software for approximately $15,000, but Mr. Falconer felt that the cost benefit didn't justify the Investment Advisory Board Minutes December 11, 2002 expenditure, so the City decided to stay with the current software, (mark to market and tracking investments). Mr. Falconer also advised the Board that the City is currently looking at purchasing new accounting software. This software would include cash amount modules and bank reconciliation modules. The City is hoping to purchase software to work smarter not harder, due to the fact the current software was purchased ten years ago. Mr. Falconer stated that the City is hoping to have the new software installed by July 1 s`, 2003. In response to Board Member Moulin, Mr. Falconer advised the Board that Conrad & Associates was not included in the evaluation of potential software, due to the fact that there was a possibility that Conrad & Associates would submit a proposal for the software. The City asked two other Financial Officers here in the valley to sit on the evaluation committee and are hoping a decision will be reached by January 2003. Mr. Harrison stated that this was a good decision because it segregates the audit from the non -audit services. Discussion regarding the new software can be done after the selection, and the discussion would include internal controls. Mr. Harrison advised the Board that Conrad & Associates would be training their staff on the new fraud standards. This new standard will not be effective until 6/30/04 here in the City of La Quinta. The name of this new standard is SAS99. Board Member Moulin asked Mr. Harrison if the City of La Quinta is being too restrictive on the Treasurer on the flexibility he or she might need. Mr. Harrison stated to the Board that he felt the Treasurer, with his professional background and interest, along with the outside committee, that the City and the Board should do what they are comfortable with. Mr. Harrison stated that one concern he has had at other clients is that the maturity level is out too far. In response to Board Member Moulin, Mr. Harrison stated to the Board that referencing LAIF, that SB68 is providing greater assurances that if the state has problems, that it is not a stumbling block for retrieving funds. In response to Board Member Mahfoud, Mr. Harrison advised the Board the City once again received both the GFOA award for excellence in financial reporting, as well as the California Society of Municipal Finance Officers award. They were received with a GASB 34 compliant CAFR. A Investment Advisory Board Minutes December 11, 2002 Mr. Harrison also advised the Board that this award is always a year in arrears when it included in the financial statements and that he believed the 2002 statements would receive the two awards again. Noted and Filed B. Month End Cash Report - November 2002 Mr. Falconer advised the Board that staff could prepare an analysis on average maturity for LAIF however, this request was not pursued. Noted and Filed C. Pooled Money Investment Board Report — August, 2002 In response to Chairman Mahfoud, Mr. Falconer advised the Board that he spoke with Lehann Karrs. She stated that you are looking at the PMIA, which includes LAIF and the other state general fund monies, the entire state portfolio of which LAIF is $20 billion and that this $20 billion is not a fund that the state could borrow against. Mr. Falconer also advised the Board that the PMIA is $46 billion and LAIF is only $20 billion. Board Member Osborne asked Mr. Falconer, due to the new rules on the loans, if there were going to be any separate reporting provided by LAIF comparing the PMIA to LAIF? Mr. Falconer stated he felt that there would not be. 11 :_F1T1111121[0:l VII BOARD MEMBER ITEMS Other Handout A. Fannie Mae and Freddie Mac Article Board Member Olander stated that it would be interesting to see how aggressive it will get in this area. 7 Investment Advisory Board December 11, 2002 Minutes VII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Osborne to adjourn the meeting at 6:29 p.m. Motion carried unanimously. Submitted b Vianka Orrantia Secretary E:3 REPORT/INFORMATIONAL ITEM: 0?0 CULTURAL ARTS COMMISSION MINUTES December 12, 2002 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Reynolds led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Sheldon Brodsky (excused) Commissioner Else Loudon Commissioner Tom McGraw Commissioner Elaine Reynolds STAFF PRESENT: Dodie Horvitz, Community Services Director PUBLIC PRESENT: Bill Hutchins Jaime Rosch Roger Hopkins Jeffery Jurasky II. PUBLIC COMMENT - None. 111111. CONFIRMATION OF AGENDA - Confirmed. IV. CONSENT CALENDAR A. Financial Report for November B. Approval of Minutes of November 14, 2002 C. Monthly Department Report for October 2002 It was moved by Commissioners Reynolds/McGraw to approve the Consent Calendar with one change in the minutes. Unanimous. Commissioner Loudon noted that after the November 14, 2002 Cultural Arts Commission meeting, Commissioner McGraw agreed to work on the performing arts event in the spring. Cultural Arts Commission Meeting December 12, 2002 Minutes Page 2. V. BUSINESS ITEMS A. Omri and Boni Restaurant Art Piece Commissioner McGraw gave an overview of the visit he and Commissioner Loudon took of Mr. Hopkins' studio after the last meeting. Commissioner McGraw asked if Mr. Hopkins had scaled down the base of the art piece. Mr. Hopkins stated that he had scaled it back two and a half feet from the original proposal. Commissioner Reynolds stated that she would like to see petroglyphs etched into the stone. Mr. Hopkins stated that he would add petroglphs to the top of the art piece, but did not want to add them to the sides. He feels the artwork should be a place of mystery and an intimate garden setting. He will place a polished stone inside the sculpture for people to sit on. Commissioner McGraw stated he is in favor of this art piece. Commissioner Loudon believes this piece is beautiful without any changes. Commissioner Reynolds asked about the base of the art piece and whether it would be set in concrete. Mr. Hopkins stated that the piece will be set in dry concrete about a foot deep, and then applied with water to harden the substance. There will be decomposed granite around the base. Commissioner Loudon asked about the bench under the structure. Mr. Hopkins stated that the bench will be a polished stone and located east of the sculpture. It was motioned by McGraw/Reynolds to forward the recommendation to City Council that the Art in Public Places fund in the amount of $32,000 fund the proposed art piece for Omri and Boni's Restaurant. Unanimous. B. Bruce Thomas Art Piece Commissioner McGraw believes the Bruce Thomas art piece should be located in the traffic circle on Montezuma. He suggested the piece be set in a rock base provided by Roger Hopkins. Mr. Hopkins confirmed that the base and installation would cost approximately $3,000. Commissioner McGraw also stated that the base of the art piece would need to be modified by removing the plate in order to install the rock base. The fiberglass also needs to be repaired and repainted. He suggested the piece remain blue in color. Commissioner McGraw stated that due to the truck traffic to the post office, a pond to display the Thomas art piece is not practical. However, if the post office relocates, a pond could possibly be installed in the traffic circle to display the Thomas piece as originally intended. - ..r R S:\Community Services\CAC\CACMIN.12.12.02.doc 0 ++��(("Q Cultural Arts Commission Meeting December 12, 2002 Minutes Page 3. Commissioner Reynolds asked if Mr. Thomas was consulted on this site for the art piece. Commissioner Loudon stated that Mr. Thomas gave the City permission to display the art piece as deemed appropriate. Mr. Hopkins asked to view the art piece to better determine an appropriate stone for the base of the art piece. Staff will meet with Mr. Hopkins next week so he can see the piece and measure the base. Commissioner Reynolds stated that the City Council should be allowed to make the final selection of the stone used for the base. It was motioned by McGraw/Reynolds to forward the recommendation to City Council that the Thomas art piece be repaired and repainted blue, placed in a large boulder and located in the traffic circle on Montezuma at a cost not to exceed $6,000. Unanimous. Commissioner McGraw stated that Councilmember Henderson requested Roger Hopkins provide information regarding stone benches and picnic tables for the Cove Oasis Trailhead. Commissioner McGraw asked that pictures of prior work and pricing be provided at the next meeting. C. Spring Performing Arts Event Commissioner Loudon suggested the end of March for the Spring performing arts event. March 29 was proposed for the event. Commissioner Loudon provided information about the Sidestreet Strutters, which are available on this date. Commissioner Loudon reported that their normal fee is $6,000, however, they are willing to perform for $4,000. Commissioner Loudon would also like to have a performing arts act between the Sidestreet Strutters and fireworks. It is anticipated that the performing arts act would be the dance company that is coordinated by an instructor from the McCallum Theater. Then the event would end with fireworks. Commissioner McGraw suggested that Commissioner Brodsky might know of the strobe light show done at the Disneyland Hotel as an alternative to fireworks. Commissioner McGraw said that show is a wonderful effect without the loud explosions from the fireworks. It was moved by McGraw/Reynolds to recommend to the City Council that the spring event be held on March 29, 2003 with the Sidestreet Strutters, a dance company and fireworks at the Civic Center Campus amphitheater. Unanimous. Commissioner Loudon suggested that the picnic publicity could include the spring event. Commissioner McGraw suggested that the Commission put together a media packet for any special event held by the Commission. A press release with photographs should be personally delivered to the media three weeks in advance. Commissioner Loudon will chair this activity. S1Community Services\CAMCACMIN.12.12.02.doc r UUJ Cultural Arts Commission Meeting December 12, 2002 Minutes Page 4. VI. CORRESPONDENCE AND WRITTEN MATERIALS Commissioner McGraw asked that Luanne Alvarez be sent a "thank you" card from the Commission for assisting with the bands during the Dedication event. Staff will provide the address for Commissioner Loudon. VIII. COMMISSIONER ITEMS Commissioner Loudon asked that the locations for artwork presented as Attachment A to Business Session B be added to a future agenda. Staff recommended that once a development is approved for the site at Washington Street and Fred Waring, the Commission may want to address the art piece at that time instead of placing an art piece in a vacant piece of land. Staff reported that there is a development planned for Washington Street and Miles Avenue. Staff will notify the Commission if the developer would like to include an art piece as part of their development. The Commission would like to review the list of art sites at the next meeting. Commissioner Loudon stated that Mr. Archie Sharp of the Historical Preservation Committee has asked that historical plaques be placed at the Civic Center Campus. According to Commissioner Loudon, the Historical Preservation Committee has discussed this. Commissioner McGraw was directed to contact Mr. Sharp for more details and bring this back to the next meeting. Commissioner McGraw reported that he anticipates having the list of art ready by the next meeting. The information will be sorted by location, artist name, certificate of authenticity, name of art piece and type of artwork. He will research how many directions the information can be sorted. Terry Henderson suggested that the historical plaques be added to this art list. Commissioner Reynolds said that she thought the Dedication went well, and enjoyed the Marine Corp. Band and the High School Band. Commissioner McGraw suggested that in the future, public restrooms have tiles designed by the Foundation of the Retarded installed, perhaps around the border of the tile. He will bring tiles to the next meeting for the Commission's consideration. The City of La Quinta could thereby support a non-profit organization and get good publicity from the project. These tiles could be used inside the restrooms, as a colorful band around the tile. Staff reported that new public restrooms are planned for the Community Park and one at the Library building. Commissioner McGraw will research the cost of the program. Commissioner McGraw reported that he has received many requests from cove residents that the Bear Creek Trail has mileage markers located along the trail. These could be in quarter mile increments and could be color -coded as to the mileage. A six- inch tile with the City seal and mountains would provide mileage markers along the trail. A legend could be provided so that people could identify what the mileage markers represented. These could be affixed to the right side of the trail, using the colors of the City's entrance monument logo. Commissioner Reynolds suggested that Commissioner SACommunity Services\CAC\CACMIN.12.12.02.doc vU4 Cultural Arts Commission Meeting Minutes December 12, 2002 Paae 5. McGraw bring back the program to the Commission at the next meeting for consideration. Commissioner Loudon reported that the Coachella Valley Arts Alliance had a very wonderful dinner dance on December 5; Mayor Don Adolph and Council Member Terry Henderson were in attendance. IX. ADJOURNMENT It was moved by Commissioners Reynolds/McGraw to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 8:20 PM. NEXT MEETING INFORMATION January 9, 2003 7:00 PM La Quinta Civic Center Study Session Room Agenda items for next meeting: • Spring Event • Possible Art Site Locations • Historical Plaque Locations • Public Restroom Tile Program • Bear Creek Trail Mileage Marker Program • Cove Oasis Trailhead Benches (ISN-b fitted by: i N Dodie Horvitz Community Services Director SACommunity Services\CAC\CACMIN.12.12.02.doc DEPARTMENT REPORT: T4ht 4 4Q" MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager �,/�j- DATE: January 21, 2003 SUBJECT: Department Report - Response to Public Comments The following public comment was made at the January 7, 2003, City Council meeting: 1. Kimberly Blunt, 51-855 Avenida Alvarado, spoke regarding a problem she has as a result of an error in her new home's plan check of a side yard setback that was approved by the Building & Safety Department, who did not note the error caused by a discrepancy in the plans until after it was constructed. • Staff met with Ms. Blunt and outlined several options. She will attempt to get a lot line adjustment. DEPARTMENT REPORT: —� G� OF TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager /1,1� DATE: January 21, 2003 RE: Mid -Year Report on City of La Quinta Economic Development/ Marketing Efforts Provided below is a status report on the City of La Quinta's 2002-03 economic development/marketing efforts (completed, currently underway, ongoing): Passport to Savings — The City's 2002 business retention program was in effect from June 30 to September 30, 2002. This "Passport to Savings" program promoted local La Quinta businesses and offered residents discounts to 26 shops and restaurants. Passport coupon books were mailed out to all City residents, and were also made available at City Hall and the Chamber. The program involved not only discounts, but prizes as well such as dinners, golf and a cruise to Ensenada (grand prize). Upon conclusion of the program, a random drawing was conducted to determine the prize -winners. All lucky winners were contacted by phone and prizes were mailed to their residences. Newsletter — The City produced its first newsletter this past fall, "La Quinta — City Report." The four -page newsletter was mailed to all La Quinta residents in early October 2002, featuring articles on the City's financial structure, challenges facing the City, economic development activities, community services projects, public safety needs, and the Ranch project. Staff plans to work with the City's marketing firm on producing the newsletter on an annual basis as a means to communicate with residents and update them on important City matters. ICSC — The City participated in the annual International Council of Shopping Centers' (ICSC) Western Division Conference in Palm Springs (September 2002). Staff set up the City's economic development booth at the event and provided gifts, games, and valuable information as a way to promote La Quinta as a great place to start, expand or relocate a business. Print Advertising — Several ads have been prepared highlighting economic development activities/opportunities in the City and depicting the La Quinta "lifestyle." The publications include: Palm Springs Life magazine (advertorial for desert cities progress issue), Bob Hope Chrysler Classic tournament program, and Inland Empire Film Commission directory. Infomercial — Filming for the 2003 economic development infomercial has been completed and is in final editing stages. Two versions of the infomercial are being produced this year. One version will be aired locally with a "civic pride" message, and will serve as yet another tool to communicate with the public and inform them of City finances, economic development projects, and new community amenities. The second version will be our traditional economic development infomercial, which will air in targeted markets for purposes of attracting new businesses to the City. The local/regional infomercials will be broadcast in the Coachella Valley, Inland Empire, San Diego, and the Pacific Northwest (as appropriate) beginning in January 2003 and continuing through spring 2003. During the same time period, ten - second and thirty-second spots will also be produced, and aired in the Coachella Valley during the local news (on KMIR and KESQ). Civic Center Campus Grand Opening — Kiner Goodsell provided advertising services for the Civic Center Campus dedication (which took place on December 7, 2002) by designing and printing postcards, flyers, and invitations as well as coordinating radio advertisement and newspaper ads. They also made arrangements for shuttle services, securing three golf carts for the occasion. City staff coordinated the overall event and provided all of the legwork. Postcards with information on the event were mailed to all La Quinta residents, and flyers were distributed to various locations throughout the City. Special invitations were sent to dignitaries and those being acknowledged as veterans, artists and sports figures (certificates were printed and presented to honorees). The event was well attended and, because it was held in conjunction with the annual tree -lighting ceremony, became a fun holiday happening as well. Market Study — Design Workshop has been hired to conduct a new market study for the City of La Quinta. The current study, which is now �! four years old, has been utilized to target marketing efforts and guide development in the City, and is the foundation of the City's Economic Development Plan. Design Workshop is conducting background research as well as assessing the City's retail/resort capacity. A public meeting took place in December to get input from residents, commercial realtors, and other interested parties. Their comments will be incorporated into the final study, which should be completed in late February 2003. Updated Collateral Material — Once the City's market study is complete, and using it as the keystone, new economic development collateral material will be produced for distribution over the next three years. Fresh, new collateral pieces will include a presentation folder, brochures, one -pagers and photography depicting the City's beauty and quality of life. The new material will provide succinct information on the City's demographics and opportunities (market strengths) as well as other important economic development information. A professional photographer will be hired to take new beauty shots of the City (for this project and the one described below). Calendar — Production of a City calendar is in the preliminary planning stages. The calendar will feature "the best of La Quinta" such as City Hall, the new Civic Center Campus, the City's public art, and some of La Quinta's best golf courses. Community events such as the community picnic, the Arts Festival and "Christmas with Santa" will also be featured. A story/theme will be chosen for each month and appropriately supplemented with historical facts, important City information, and key dates, e.g., City Council/Commission meetings, planned community events. County Date Festival — Staff is currently working with the County's Economic Development Agency on the City's sponsorship of the 2003 Fair & National Date Festival. The City's sponsorship of $5,000 was approved by the Council on July 16, 2002 as part of the City's FY 2002-03 Budget. As a sponsor, the City will be provided a place to display and disseminate City informational/promotional material during the fair run (February 14-23, 2003). Marketing Committee Meetings — The Marketing Committee continues to meet quarterly, and involves representatives from the City, Kiner- Goodsell, the Chamber of Commerce, and the La Quinta Resort & Club. The group shares and compares marketing strategies and explores opportunities for joint projects. The last meeting was held November 25, 2002, and the next meeting is scheduled for February 10, 2003. City/Chamber Bi-monthly Meetings - The City and Chamber continue to meet on a quarterly basis, with Council Member Perkins currently serving as Council representative. The last meeting took place December 6, 2002. Some of the items discussed included: the Ranch project, the City's market study, commercial development along Highway 1 1 1, and a possible new facility for the Chamber. The next meeting is scheduled for February 7, 2003. Coachella Valley Economic Partnership (CVEP) - Staff continues to work closely with CVEP to attract new businesses to the City. Retail center, office space, and other property information is updated frequently and forwarded to CVEP in response to direct inquiries from prospective businesses. Mayor Adolph was recently appointed to serve on CVEP's Executive Committee as the Council representative. At the staff level, a Management Analyst (as designated by the Assistant City Manager), continues to serve on the Board of Directors. The next Executive Committee meeting will take place February 10, 2003, and the next Board of Directors meeting is scheduled for January 21, 2003. TO DEPARTMENT REPORT: Tiht 4 Q94!Kro MEMORANDUM HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: THOMAS P. GENOVESE I� CITY MANAGER 1 DATE: JANUARY 21, 2003 SUBJECT: UPDATE REGARDING THE STATE BUDGET As the City Council is aware, the State of California is indicating it is in a serious budget crisis. Attached to this memorandum is some of the latest information regarding the Governor's recent budget proposal. It is clear that this budget proposal will have a significant impact on local governments. The proposal outlines two major areas that will affect local governments. These two areas are Vehicle License Fees reductions to cities and the shifting of tax increment fund to the Education Revenue Augmentation Fund. The purpose of this memorandum is to briefly inform the City Council and the Redevelopment Agency Board of the seriousness of the State budget crisis and its impact on the City and Redevelopment Agency. A thorough analysis of the proposal is being completed and will be brought to the City Council and the Redevelopment Agency Board during the Mid -Year Budget Review in February. It is important to note that the magnitude of these impacts on the City and Redevelopment Agency may have effects on the Capital Improvement Program, as well as the City's overall ability to deliver City services. Article from Priority Focus Page 1 of 3 Article from Priority Focus (http;//www,_imakeiiews.com/priorityfoaJs/e..._articleOOO119443.cfm?x=323880,10794,328) January 10, 2003 Budget Proposes State Bail -out With Local Government Funds Validating city officials' worst fears, Governor Gray Davis today released a budget proposal that reneges on the promise legislators and the governor made four years ago to protect cities and counties from a loss of Vehicle License Fee (VLF) funds caused by the state's 1998 decision to reduce annual vehicle registration fees paid by consumers. The proposal is to eliminate $1.3 billion of the remaining 02-03 fiscal year VLF backfill payments, and eliminate $2.9 billion of the VLF backfill payments estimated for 2003-04. This proposal eliminates all of the VLF backfill going to cities, leaving funding only from the remaining VLF base. The total VLF hit to cities: $553 million in the current year, and $1.2 billion in FY 2003-04. (See related article on how VLF is allocated. See also the Budget Page on the League's website: www.cacities.org/budget.) Cities are concerned about the entire VLF "take -away" not only because the impact on counties ($700m in FY 02-03 and $1.7b in FY 03-04) could have a trickle - down effect, but more importantly because the state is once again taking away money that is not theirs: the constitution dedicates VLF as a direct local revenue. Public safety and other essential services are clearly at risk with these cuts. On average two out of every three dollars in cities' general funds are dedicated to police, fire and EMS services. The VLF makes up an average 16% of a California city's general fund. The $1.2 billion cut in FY 2003-04 could pay for 12,000 police officers, or 15,000 firefighters. Reacting to the VLF proposal, League President and Oakland City Attorney John Russo said, "The state budget is clearly sick, but the patient won't get better by stealing blood from city and county budgets and taking cops and firefighters off the street. The time has clearly come for the legislature to keep its commitment and to end the VLF tax holiday by returning the VLF rate to its 1998 level. Only this will help avoid absolutely horrific public safety and other service cuts at the local level across our state." On average two out of every three of dollars in cities' general funds are dedicated to police, fire and EMS services. The VLF makes up an average 16% of a California city's general fund. The $1.2 billion cut in FY 2003-04 could pay for 12,000 police officers, or 15,000 firefighters. other big hits to cities: an ongoing shift of $250 million from the school district share of the increased taxes (i.e., the "tax increment" property taxes) going to redevelopment agencies for financing of public works and housing projects. The budget includes a statement of intent to increase this shift until the full amount of the school district share is diverted. Estimates on this total today are as high as $1.2 billion. The state will use these funds to support schools; they become part of the ERAF (Education Revenue Augmentation Fund) shift of local property taxes that has so dramatically altered local government's ability to provide services and plan for future growth. League First Vice President, Ron Loveridge, Mayor of Riverside, called the proposed redevelopment fund raid "the wrong idea at the wrong time for the California economy and its workers." "The Governor's State of the State speech emphasized jobs, jobs and more jobs"', continued Loveridge. "If jobs are the goal, taking redevelopment funds is one of the worst things to do. Redevelopment agencies are a principal source of economic development and construction jobs in the state. With historic low -interest rates, many redevelopment agencies are poised to finance public infrastructure improvement and housing projects that will help jump-start the state economy. Instead, the Governor's proposals will shut down these efforts. http://www.imakenews.com/eletra/mod_print view.cfm?this id=119443&u=priorityfocus&i... 1/14/03 Article from Priority Focus Page 2 of 3 "This makes no sense. It would further damage our economy." In December the governor also proposed a current year shift to the state general fund of $500 million in "unencumbered" low and moderate housing funds held by redevelopment agencies. The League testified with local housing advocates at a December legislative budget hearing that "unencumbered" did not mean that funds were uncommitted, and that their loss would spell doom to many affordable housing projects in various development stages around the state. This proposal, and others recommended by the Governor in December (totaling $10.2b) remain part of Davis' total budget package and the Governor has asked they be acted upon this month. Another hit to cities: the loss of booking fee reimbursements, costing cities $38 million. In the early 1990's the state gave counties the authority to charge cities for the counties' booking fee costs, then later decided to reimburse the cities for these costs. Under the governor's new proposal the state reimbursements to cities will end, but the charges will continue. Realignments and Tax Increases The Governor identified as a centerpiece of his budget a proposal to shift to counties new responsibilities for administering health and human services programs. This "realignment" models a similar shift of program activities that occurred in the early 1990's, which the Legislative Analyst has studied and deemed to be a success. The budget estimates that these "realigned" programs will cost counties $8.2 billion to administer. To offset these costs, the budget proposes tax increases, expected to generate $8.3 billion. They consist of a 1-cent increase in the sales tax (generating $4.6 billion); increasing personal income tax rates to 10 and 11 percent for the top -earning brackets ($2.6 billion); and $1.10 increase in the excise tax on cigarettes ($1.2 billion). The California State Association of Counties (CSAC) is carefully reviewing the details of this proposal; the League will keep cities informed as they conduct their analysis. The League is also still analyzing the fine print in the budget, which was released at noon today; more information will be posted on the website as details are better understood. What City Officials Can Do Do your homework. Run the numbers for your city, so you know exactly how much VLF your city receives, and what you use it for. Many cities did this drill last year, when we worked on preserving the VLF. Update your figures. Be prepared to tell your story about what is at risk to your employees, the media and the residents and businesses in your city. Share your stories with us so that we can have the information we need when representing you during this debate. You can send them to your League Regional Representative (see below). Connect with your League Regional Representative. You can find her or him through the our newly introduced Grassroots Division pages. Go to www.cacities.org/issuesandadvocacy. The League will continue to work with our partners in local government and other interested groups through the LOCAL Coalition (Leave Our Community Assets Local). Your Regional Representative is your gateway to those activities, and able to help you tell get the information you need to tell your budget story to legislators and the community. http://www.imakenews.com/eletra/mod_print_view.cfm?this_ id=119443 &u=priorityfocus&i... 1 / 14/03 Article from Priority Focus Page 3 of 3 Continue to talk to your legislators. Tell them that we understand the urgency of the state's problem, but that the VLF proposal is a non -starter: the VLF fees must be restored immediately, and this issue should be taken off the table. Stay informed. Visit the budget page on the League's website (www.cacities.org/budget) for regular updates, analyses, facts and figures and helpful links. Most importantly, this is also where you can see and respond to any calls to action. You will be connected to the on-line Advocacy Center where you'll find talking points, draft letters you can use to send on-line, fax or download and send as a letter. (Any on-line transmittals will generate a copy that goes to the League, but if you mail a letter, please be sure to send a copy to League Revenue and Taxation Lobbyist Jean Korinke, email jkorinke@cacities.org.) Stay Focused. We're in this for the long haul. It will be months before this budget is put to bed. This is not the hundred yard dash. This is the Western States Hundred Miler, right over the Sierras. Published by League of California Cities Copyright © 2003 League of California Cities. All rights reserved. Powered by iMakeNews.com'm r) fN t r7 http://www.imakenews.com/eletra/mod_print—view.cfm?this—id=l 19443&u=priorityfocus&i... 1/14/03 Article from Priority Focus Page 1 of 1 Article from Priority Focus (littp://www,imakenews,com/priorityfocus/e...._articleO0011.9444.cfm) January 10, 2003 The Vehicle License Fee Backfill: Some Background In 1998 Governor Pete Wilson signed a bill "offsetting" the amount of VLF payments owed by car owners by 25%, to an effective new tax rate of 1.5% of the value of the vehicle. The proposal provided for deeper cuts in future years (on the scale of 35%, 46.5%, 55% and 67.5%) depending on the adequacy of state general fund revenues. Over the years, the offset has been increased to 67.5 percent. As part of the 1998 legislation, the state was required, by statute, to make up for the 67.5% loss of local revenues which reflects the difference between the fee assessed on the value of the car (100%) and the actual fee paid by car owners (32.5%). This money paid to local governments from the state general fund is the "backfill". The total value (100%) of the VLF in 2002-03 is estimated at $5.8 billion and in 2003-04 at $6.2 billion. The backfill (67.5%) is about $3.9 billion for FY 02-03 and $4 billion for FY 03-04. (Before Davis' proposed cuts). The VLF backfill total is comprised of three main portions: ♦ 25% is dedicated to pay for a portion of the counties' cost under an earlier "realignment" - the shift of public health and social services requirements to counties that occurred in the early 1990's. ♦ In addition, a small portion of the VLF backfill goes for "special allocations to cities and counties", including some that is for no/low property tax cities as defined in the code, but most goes to the counties. ♦ The remainder is then split 50% to counties (divided among them by population) and 50% to cities (allocated by population with special factors for cities incorporated within the last 10 years). How Big Are the Hits to Cities and Counties? Both cities and counties will continue to receive their "base" VLF - the fees that are not offset today (currently 32.5% of the total VLF fees assessed). In his budget proposal, Governor Davis did not discontinue the 25% portion of the total "backfill" that is dedicated to counties for the earlier "realignment." Yet, he's effectively discontinued payment to local governments of the remainder of the backfill. Cities statewide will get hit for $553 million (out of the total $1.3 billion reduction in the 02- 03 backfill) and $1.2 billion (of the total $2.9 billion reduction in the FY 03-04 backfill). Counties are hit harder by the proposal, losing $700 million in FY 02-03, and $1.7 billion in FY 03-04. Published by League of California Cities Copyright © 2003 League of California Cities. All rights reserved. Powered by iMakeNews.com— http://www.imakenews.com/eletra/mod___print_view.cfm?this id=119444&u=priorityfocus&i... 1/14/03 VLF Losses Under Governor's Proposed Budget Jan 2003 FY02-03 estimated FY03-04 estimated VLF Backff %General$ 0 VLF Total Governor's VLF Total Governor's /00f spent on (incl backflll) i Proposed Cut (incl backfill) i Proposed Cut General$ Police&Firel ............ ..... ..... ........... .............................................. ................................................. mmm . .................................. ................................. ... ........................ — — : $ $ 130,358 (87,992) 12% 16% PORTOLA 124,248...$ ........... (41,934) . .. ........... -j ...................... .......................... ......... ......... ... ................................. ... ................ ... ..................................................................... ................................. Count of PLUMAS na na 521,129 $ ( ................................................. .................... .................................. 340,918 (452,560) ...... I", , 4-6- *0, ............. i ... ---***- 922) 15% 82% BANNING BAN ........................................................................ .................................. ............................... .. S 646,555.: $ (218,212) : ........................ ........ : $ 722,895 : (487 954)] 12% ... .......................... 84% BEAUMONT ......... ..................................... ............... ................................. .................. $ 1,157,971 $ (390,816) ................................. $ . .. ........ ... 1,243,880 $ ................... ..! ................... (8.3.2.,.6.1.9).: ................. 12% .......................... 54% BLYTHE .............................................................................................................................................. CALIMESA 401,319j.$ (135,445) .............. $ ; ................... ................ 428,854.::..$ ........ . ... ( 289,476) ............................................. 20% 62% .......................... ................................................................... CANYON LAKE ...... ................................ ............ .. : $ 564,532 $ ................................. . $ : 609,700 .. ........ (41.1.,547) ...................... ....... . .... 27% 53% .......................... ........................................................................ CATHEDRAL CITY ................................. ............ $ 2,467,440 .::..$ 2,689,343 i $ .............................. (1,815,307)1 ; ...................... 8% i 58% ..................... ........................................................................ .................................. .................................. 5......1........7....:..H........ ....................... .... ..O.....A. ...................I...........................$.......7,254,029:..$ A.......0......H....E.....L.L. ......$.. .. ............. ...$.. .........1....,.3.......2......3......,.3...(2,448,235). .............(...4.........4...............6...........,........6.............4........6............).... .4 ....$..... ...................... LA ..1...,..4........ ..............1.........8.........%... .9........6..... CORONA . ........................................ DESERT HOT SPRINGS I $ 939,542 i $ (317,096) ....... ......IMI292 $ 1,002,063 ......... ........9%................63%........ (67 92) 63 ............................................: 12% .. ...................5...........1........%..... 38% .. ............C........................................................................ HEMET ......................... ............... $ 3,349,335 11% 63% ........... ......................................................................... ........................... (78,650). ��. 1% .......................%........... 16 INDIAN WELLS.................................$.233,036$ ............... INDIO .......... ................. $ 2,845,325...$ (960,297).J..$........ ..$...........258,685.....$.........Q7416!. . .: .......1.2%...............45%.. ,- !. .................................................... . $ 1,679,172 $ (566,721) $ 1,837,782 (1,240,503). I.................44%......... LAKE I ............................................................................................................ ...................... 1,524,295 $ (514,450) ............. $ .J..I... ..$.... 1,773,315 i $ ..... (1,196,988)1 .12% 7% i 28% .......................... LAQUINTA ........................................................................ MORENO VALLEY ....... ...................... ............... i ........ ........ 8,484,360 $ (2,863,472) . ............................ ...... ...... .......................................................... 9,103,525.:..$ 6 .144,879).: 13% 4 52% .......................... .... .............................................. MURRIETA .............................................. ........... ........... $ 2,588,4 Ell�iL J ...................... 1,4, 49% .......................... ................................................................................................... I $ 1,367,723j.$ (461,607) ........................ ...................... 11% 66% .......................... NORCO ............................... PALM DESERT . ... ........... . .............................:.......................$ .................. ........ ............ .......... revised 14Jan03 ( aliforniaCitfinanco.com page 9 of 15 r) — 0 �w . I DEPARTMENT REPORT: �"'� JANUARY 21 FEBRUARY 4 FEBRUARY 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING MARCH 4 CITY COUNCIL MEETING MARCH 18 CITY COUNCIL MEETING APRIL 1 CITY COUNCIL MEETING APRIL 15 CITY COUNCIL MEETING MAY 6 CITY COUNCIL MEETING MAY 20 CITY COUNCIL MEETING JUNE 3 CITY COUNCIL MEETING JUNE 17 CITY COUNCIL MEETING January 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 December 02 February 03 S M T W T F S S M T W T F S 12 4 5 6 7 — 1 8 9 10 11 12 13 14 2 3 4 5 6 7 8 New Years Day (City 15 16 17 18 19 20 21 9 10 11 12 13 14 15 Hall CLOSED) 22 23 24 25 26 27 28 16 17 18 19 20 21 22 29 30 31 23 24 25 26 27 28 5 6 7 8 9 10 11 2:00 PM City Council 9:00 AM RCTC- 12:00 PM Mayor's Lunch Meeting Henderson 7:00 PM Cultural Arts 3:30 PM Energy/Envi- 5:30 PM Investment Commission Sniff Advisory Board 12 13 14 15 16 17 18 7:30 AM CVEP-Adolph 7:00 PM Mosquito 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- Abate. -Perkins vation Commission Perkins 7:00 PM Planning 12:00 PM Transp.- Commission Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 19 20 21 22 23 24 25 9:00 AM CVA-Henderson 12:00 PM CVAG Human/ 9:00 AM LAECO- 2:00 PM City Council Comm -Osborne Henderson Meeting 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Martin Luther King's Osborne Birthday (CITY HALL CLOSED) 26 27 28 29 30 31 6:45 PM CVAG Exec. 7:00 PM Planning Com-Adolph Commission Printed by Calendar Creator Plus on 1/13/2003 1 February 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 January March 1 2 3 4 S M T W T F S S M T W T F]22 5 6 7 8 9 10 11 2 3 4 5 6 7 9 10 11 12 13 14 12 13 14 15 16 17 18 16 17 18 19 20 2119 20 21 22 23 24 25 23 24 25 26 27 28 26 27 28 29 30 31 30 31 2 3 4 5 6 7 8 2:00 PM City Council 10:00 AM ALRC Meeting 9 10 11 12 13 14 15 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Sniff Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp.- Commission Advisory Board Commission Valentines Day Perkins 6:00 PM League - Henderson \� 7:00 PM Cam. Serv. Comm. Lincoln's Birthday (City Hall Open) 16 17 18 19 20 21 22 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting President's Day (CITY HALL CLOSED) 23 24 25 26 27 28 6:00 PM CVAG-Exec 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- Com-Adolph Commission Comm -Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne Printed by Calendar Creator Plus on 1/13/2003 j March 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 3 4 5 6 7 8 2:00 PM City Council Meeting 10:00 AM ALRC 12:00 PM Mayors Lunch 9 10 11 12 13 14 15 10:00 AM Pub. Sfty- Perkins 12:00 PM Transp.- Perkins 3:00 PM Mtns. Con -Sniff 7:00 PM Mosquito Abate. -Perkins 7:00 PM Planning Commission 9:00 AM RCTC- Henderson 5:30 PM Investment Advisory Board 12:00 PM Energy/Envi- Sniff 7:00 PM Cultural Arts Commission 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 16 17 18 19 20 21 22 St. Patrick's Day ww 9:00 AM CVA-Henderson 2:00 PM City Council 3:00 PM Historic Preser- vation Commission 0Meeting 1st Day of Spring 23 24 25 26 27 28 29 7:00 PM Planning Commission 12:00 PM CVAG Human/ Comm -Osborne 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Henderson 4:00 PM DRRA Airp- Osborne 30 31 6:00 PM CVAG-Exec Com-A-Adolph Co February T April S M T W F S S M TT F S 1 12 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 11 27 28 29 30 Printed by Calendar Creator Plus on 1/ 13/2003 DEPARTMENT REPORT: ot t�' S OF TO: Honorable Mayor and Members of the City Council FROM: June Greek, City Clerk DATE: January 21, 2003 RE: IAB Vacancy The recent appointment of Council Member Lee Osborne has resulted in a vacancy on the Investment Advisory Board. Staff is currently advertising for applications to the Cultural Arts Commission and unless otherwise directed will proceed to advertise the IAB opening. Ju . Greek City Clerk �� r DEPARTMENT REPORT: c&ty/ 4 4a 49&A TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 7 9 DATE: January 21, 2003 RE: Monthly Department Report - December 2002 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of December. The reports depict the following highlights: • Year to date building permit valuation is $173,065,257.35 which represents an issuance of 3,073 building permits through December; • 2,570 animal control cases have been handled through December; • 3,291 code compliance cases have been initiated through December; • 20 new licenses were issued to La Quinta based businesses in December; • $920.00 - garage sale permit income in December; • $3,028.50 - Senior Center income in December: New Life Community Church $ 220.00 (extra 1 hr) New Life Community Church 742.50 (for January) Rosales Birthday Party 477.50 Sjem/Luna Wedding 1,388.50 (for March) 2.0.0_.GO (gazebo deposit) $3,028.50 n- V' O N O O O O O O O O O O O O O m o0 o o Co 0 0 0 o O o 0 0 0 o m o o U) m N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o co v W 6<i 0 6a a 6 64 6a 64 69 6a 69 6a 69 a)0 6a (D U ❑ m 0 Cam") D gY � 69 6a s co m O O N O O O O O CD CD O O O O O U) n V O O O O O O O O O O O O O O O 0 m a = O O D) O O O O O O O o O O O O O N Z O M 6a M 61) 69 69 64 ff) be.69 69 64 69 64 6a 6a 64 w aS 1 � � u> O O m U) N U-) 0 U7 (D O N 0 In O U) r m O N r 'IT 'IT IT n O O O 0 N M (D O M ! O V OW m r 0 N (D 0 N I- 0 0 (O (O -- N lil ❑ O r 69 (`7 V7 O v m n N v 00 (n (D V D) D) V N D) I� m (', V 1-- Cl) v (O M In LO f- 64 M V 6,3, N (O M co N f- Co M 0 N U) 69 69 6a m Cl) 69 Q) N 6a MO V 69 69 O W N 69 69 69 W 6a 69 j F N O d) (D (n U) O O 0) O O O O In (O m CD In N O O N O (n 0 O o (O Il- NOD OD0 0 0 0 v o U) 0 U) I-- (O O o 0 0o C) C) �M S O 6a V P- M 6a (O V U7 0) 6a 6a co co W M W CO O N C7 n _N U7 64 cn In n (O O d. Z N (1) 69 U) 6a d7 64 69 U) 5(a_ 6N9_ 613. ! 6a f V vi U) O n 00 O O O O O O O O O O O Ul) v o o? Cl? o 0 o Do o w o (o M u) rn (o !U) C) O LO V (O (D (D LO 0) O 0) V I- LO V N a1 ! 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N o O 0 V' O O O N o O (O O O O U V Go) Z O O U) to O O O o N O O 0 O O O D) O N O S (D 69 O O 0 u) 6a o O 6a O 00 619. 6a O D) N U F- CC Oo o M (h (n U7 Oo o CD (n o0 Z C6 IT r 0 r � D) M N U) L D) N O 00 6a (N 69 6a 6a 600 6a 69 64 - - n O 69 � 7 O m (D CA ('7 '� V r N O N 0 0 07 O U) !� N V In V ('7 M O) le j ❑ m 00 N N r ! H M i I I ' I J U') O LO W u7 0 00 (n D) O (h LO V O M :. '., '. N I� N Inco V 'IT N N op ❑ r M (D p ❑ Z J Z — ~ = U J w -� w Z W J w J N O o LO (`') W O< Q 0 p 0 C p V O _ (n N w O N if � U O co N S > ! F- p > U) Of Q w W U)z } p p Q } Q J } J Q Z O J Q z O w U J g J Q Q Q w a g Q CU U Q O Q O Q O z a z w w w w 0 W Ili Q m J J J �_ F- W J p O a O w U O 2 Z }? O O J w J O w Q Q O w w O r (n U m U w n a. p a C� in U - ANIMAL CONTROL REPORT FOR: Dec 2002 Steve Alexander, Jackie Misuraca and Moises Rodarte ANIMAL PICKUPS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 02 DATE 01 HANDLED DATE 02 DATE 01 Does Alive 37 356 435 Dead 5 68 58 OTI 2 18 41 Cats Alive 14 212 201 Dead 8 76 63 OTI 0 8 4 Other Animals Alive 4 135 95 Dead 3 75 78 TOTAL ANIMALS Alive 55 703 731 Dead 16 219 199 OTI 2 26 45 TOTAL ANIMALS REMOVED 73 948 975 VIOLATIONS: Dogs at Large Noise Disturbance Defecation removal License Violation Other Monthly Total No Owner 32 0 0 0 0 32 Warnings 2 1 0 0 0 3 Bite Reports 3 43 29 Animal Trap Set Ups 8 66 73 Cruelty to Animals 0 6 9 Vicious Animal Restraining 0 2 1 Special Hour Patrols 1 Zoning Violations 0 Lost & Found 36 Animal Rescue-3 Outside Agency 0 City Reclaims 18 Other 11 TOTALS 80 Citations 28 0 3 33 0 64 YEAR TO DATE 229 17 433 41 85 6 14 422 369 25 10 4 0 134 124 194 133 943 847 TOTAL MONTHLY INCIDENTS HANDLED: Dec 02 - 252 / Dec 01 - 169 YEAR TO DATE INCIDENTS HANDLED: Dec 02 - 2.570 / Dec 01 - 2,756 CODE COMPLIANCE REPORT FOR: Dec, 2002 Dec 02 YEAR TO DATE 02 YEAR TO DATE 01 ABATEMENTS: Nuisance Abatements Started 150 2,126 1,254 Weed Abatements Started 23 187 128 Vehicle Abatements Started 50 922 1,179 Dwelling Abatements Started 4 40 8 Animal Control Started 0 16 0 TOTAL STARTED 227 3,291 2,569 TOTAL COMPLETED 166 2,884 2,359 Case Follow -Ups 370 4,175 3,802 Home Occupation Inspections 16 127 98 Business License Inspections 0 0 13 Garage sale permits Issued 92 1,576 1,580 004 N N N N N N N N N N N N N N N N N N N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N O O O N m m m _M 't O M 1- n N n y 0 Q Q coN M N O 7 _I N N N N N N N N N N N N N N N N N N N N -r- a-- .-------a--- U ❑ W w J Q w Q O cn c m a o (D CO wW Wv)w z �- w g U U w Of O Z W Cf z0 WU0sO LL cpn wzU)(nnoa oaww QF-(.) w W aU QR0 ►�-Q� z 2Q LL WO_jw2zzQc�❑zf=J 0LLZ(nmF- U U W Q Q z Z z z 0 g y< U z 2 z Y o J J Z_ Q Q W Y V w w O J V} d Q U Q w Q Q F- w w X U V~ X X x Q❑ f- w Z Z) w w U U O_ U Q= J 2' w Q w Y ycndJ W ❑ J Jwx JU(n❑ W 0U)CL W -0IWOMOwOODI-DW2<Q<F-OOww 73 mwa-d�?a2p0 0<mmct0 Na0 MM0 n tt)N 0M(D OO (D O n (D LO (O (O n M _LO (D n N� 0 0 LO N V' N V' U)0 N <t N (O U')V n CO 0 LO Cl) N C N Ln N N V� � (� 0) 0) C,) C`') W OD (A � h M (O 00004N00 O V LONLnO ISM�} ,=CO(O f�(D 1- t(ONOnO(O V'000O nMCO a 0 C. 0 0 0 0 0 CD 0 0 0 0 0 0 0 0 0 0 CD 0 _I(O (O m O (O CO (O co m (D O (O (O co (O w (D co (O (D a CCCCCCCCCCCCCCCCCCCC O C O C M j.) C`) C`) m M C') M m C') m m M co m C'M m m m m C7 co a L() LO LO to Ln LO LO Ln LO Ln LO LO LO LO Lf) LO LO LO LO to IN N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N arnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrnrn N l0 U) a IQ Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q �UUUUUUUUUUUUUUUUUUUU QQQQQQQQQQQQQQQQQQQQ ,,z_zzzz_z_zzzZ_zz_zzz_z_zzzZ_ aCJCJC7Cldddddddddddddddd Z_5 :55:�Qagg_aggggaggg 0 0 x aa W F- N W f� F_ W W O =N wwww Z 0-1Qm Ov?O U w O U �- 0 (n > 0 p w x � I- p > > x 0 0 }tn W ❑QLL1pQw<<<zQO�wQwOo2>2o2Q>QmQ>-¢ �00 Oo00vLn Nm( ;0NINMOlnO aN n O N M N(020 It _NM ON N_(A Nn_N N W N M N M O W M 00 O n O l() LA LO 00 LC) CT O 00 � CX) V 00 L() 00 V OO M 00 00 � v Ln n v n v n n L� n v n v Ln v a n Ln n n CD z = W U z w h O Z z U W X of Y w F-> m b Q W Q o z 2 Q U w a a 2 Z F W Z oN 00 Q>UUz O Y awNOX J L)0 2w>Z- Z❑ ��Q w wN� F--w��QWwwow z owzwo a�i °) (n�O=�O JQOQam W �Qm�Z) a�i �a=UZO ��❑�(n w LLZOCQ'm -j�o £OO�QU)waOzaQZww3:-1 0 �yC y(nJOJI2Jof W��W�ZQOF ;�wJW Um� al��u QZ00ww0=❑mow >-wwQ sQQQUUUU❑❑❑(7?J�zzaoc(n O Ln to W O 000M NMOOCD r-m *nN =n nO)N W (D N O U.) M O m m O M OL() 00 N N LO W m N LO O n N O M m O 00 � CDNt LO a 0 O 0 O O O 0 0 O O O O O O O O O O O 005 _ DEPARTMENT REPORT: G�n1 OF D TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: J, ERRY HERMAN COMMUNITY DEVELOPMENT DIRECTOR �r DATE: JANUARY 21, 2003 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF DECEMBER Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of December. P:\Monthly Report Folder\Monthly Report 12-02.wpd 1 COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT DECEMBER, 2002 PROJECT DESCRIPTION CUP'S 0 submitted Development Agreements 0 submitted Environmental Assessments 2 submitted Fugitive Dust Control 0 submitted General Plan Amendment 0 submitted Lot Line Adjustments 1 submitted Minor Adjustments 1 submitted MUP's 6 submitted Parcel Maps 0 submitted Parcel Mergers 2 submitted Sign Permits 5 submitted Site Development Permit 5 submitted Specific Plans 0 submitted Tentative Tract Maps 0 submitted TUP's 3 submitted Zone Change 0 submitted Zoning Code Amendments 1 submitted f)f 1110 oc. i P:\Monthly Report Folder\Monthly Report 12-02.wpd O Q j Q O CL N Q 0 ' N 0 p O O N U J U Qa > a) O j> O O Q 0 Q" °- Q" a Q Q NI , O N Nlql p C) 0 N N U J U U Q O Q Q a N 0 M � 0 N co U J U > a) O>> Q O O Q Q CL , Q Q N , O N N 0 0 r- N r- I.— N U J (> U O > O CL a M O M 0 O , U� J () (1) > O a Q M O M M 0 0 0 UNM J U U Qa- U a) > O Q a M O M 0 O U`- J U QUL a) fl M "a +' O7 `+- 0 a) ` -a O x 'N C a) `+- U O c+ a) ca J +J O U :� aj > N Q C a) c p 2 0 'O U C LO ca 0 w .0 +' C ` O O O +� C 00 O o W O U (n N .. O z ((D 0) co'� (n N U O O co ) aOC O U 4) +� ca cOn Ua) LO O? co +- O W O� a 0 N C Y ccc co C '+ 0)> L- - O c U N O O 0 O _ a) 0) co EU OQa co C) 4- NaOO C LC) N `+OU cn cLf)a +, a O Co aO U O 0 O N(fl cQ Ooo 'U U) � O c� a ) � 6 E +I t a')co co O +- o > +I ) � C} �aa a) W _ r\ N c + Ow a) U O ` 0- - U a () 5 ca -a C C > L a) + +J N N C O 2 c C � 0 a) >• 0 p 0� 0 a) E vi cn Q a) E O M ° o a) 0 co O> +., COO a) co CN 0 a) Y U O d cj U 4-- t C O O U Q "O co � �O � UO U O C O + O a 0 a) _� N = O O U O>— co a) O + ca C a) U 0 cu Q �_ d a co C o C +, co co c > o +J O Q C O O d, a) X ca > J a) � ` � O O I a) O a) C U a 0 a) a) U +J U O a) O p `~ U Q c�a O Q a) Q ca N M Q` a o (n Co cn co ca O E Q +�� } `r U N > m } — c° E ci) ° ca cn C O a) m � O +� a) "a CO +J C co Q O O Q CD Co °-0�-a c� �— a, + �� aa)).? cca o rn O�[n a`�i �C' �_'`>`M hoc �,°'Na�+�a� �,�'� �N'� +,� co N a) a` N � c a) > a W o o c OC -0 M LLJ O N c co O a) C> oC ca > a) OC O U Q a W co ca a. o a) (r a ot n d _0 a) N o U M CL 0 2 �-y dJ O co U co O M a) C co C' a) c o a) a) *t 2 U CD 0 -O O -0f o cn a a) p C C N LO c/) coj c O C O .a M () w a) E N t\ = � N co (O a) N 00 > a) r Q U c O LO m Q i\ M V- LO c LO � cu LO 0 O o (o n LO . O M n C n O n —) r- a) N 'tN �`—N0N 0 NU N a) -a N C O+ p cn N LO-0 co a) Q- N O O O c N O 000 Q 0 0 0 O'o O N o O O c -a co O� O` 04 > M M r C O O N aa) O n N M N C N +o, ca N C -p N N a C N Co a) N a `° N M CL U) `° CL — j d 0' j E d i 0 7 H O cn a) Q D Q cL D a 0 0 a) 0 ca D O >Un I—NLu0 LuU) LucnUHU) UnQ0 cnQ0 UU M �c N o Q Q ' M O M 000�a ,— UN M aaU L- W +J +J O J � N d C?O O N U � � N c� o +J 0 U N Q — a CO a) > L a) C c o 4J co Q a M 0 0)Cl. 00 c c U a ' a� N E _0 U)-i M N rn c 0 U co U c o o cD •_- 4- Q a) � O U O + ` "O O O O O +J Cf) C cn a- O +J O co O) U O co O- C ` co D L-�. o c0 U a -a rn 0 O co E +J U O a) \ O U O Q N a)> U � _ Q +NJ c6Cr UCD o° C >` +, O U` O N co ccu a) > C(n" Q a) E o N E Cn +J O M co C •— Q X s c 00 O X c co U) a) 0 4) +J U O t -0 a) 0 _ o � Q C ° a) -o O O "a a) v) ++ cn / Q. 1 1 a) i /� Cn 5 O a)U c6 C) a) > a) �" co (n 7 a) � _0 U . c i cn C1 U fD O C C +, U O O `�- C co O +a) O M U O � Mp ca C E U D + N LO -C a) N a) > ° O 0 Q . +O, L O (° O) ' >. j ccoo N 7 cc `off ca OQ +ON � a) 0 >ca +U) U o� (U co o ° ° + N °- > a) c 0 > . E a) -C U aC D a) _0Q cn 0 c ca) > a) to Q- o ,«- 00 0 C 4- o +J co c cA C C CD a) o o +- ! o v, cc O o a c ca c a N C 'o U p i O +J +J U E a) O c a) L c a) a) C c Q� O N D 4 E" U 0 }' a) a) a) > a) O O X -0 O 0 CD 07 C cc O 0 cr +J OC Z U a) a) "O d U co O CD O E Cn C O a) fo E +J Q (o E o Q > it L CD}' -�j CO n O M LO p ' NO C a) -0 M NO U) vO�co � LO CO a) C p E 0 O p C: N N N N C M N C O O N Y a) > O I~— cn U)UU)w Z It F- W- O m W cc cn D H Q N H W O li J Q V W N o ch CV) c ) O G1 O Ln p p c0 N M O U 3 O V - O CD O N to *' N ^ N - co d C1 y ate" E 0 n n U O m n n 0, 0 c o �o O Q O c LO ; y + c ui cc o a o c o ap U yr Y f6 p c co (D 0 � c c E T V O O O W L o IL Of G m O O = y V R ++ 10 a V c CV) O O m aci a Y a a D cn ca c a a� O LL C J U c H O c C j _ = a m r DEPARTMENT REPORT: Jr` rl a, V a � 4 OF9 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTO '191' DATE: JANUARY 21, 2003 SUBJECT: REVIEW OF THE LANDSCAPING ENHANCEMENTS AT LA QUINTA COURT, THE SOUTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET At the December 17, 2002 meeting the City Council directed staff to review the outdoor seating at LG's Restaurant and the landscaping at La Quinta Court (Attachment 1) and report back to Council. On August 15, 2000 the City Council reviewed and approved (with conditions) the construction of La Quinta Court, a commercial development of approximately 54,000 square feet. The approval included the construction of four buildings, parking lot, street improvements, and on- and off -site landscaping improvements. The restaurant space (now LG's Restaurant), located at the southeast corner of Washington Street and Highway 1 1 1, was approved and constructed with outdoor seating that is located between LG's Restaurant's front door and Jensen's Market. The original landscaping proposed at this corner of Washington Street and Highway 1 1 1 included a walkway, earth mounds covered in turf, large boulders, desert planting (mostly Lantana), and a monument sign surrounded by palms. Through negotiations with the Cultural Arts Commission, the landscaping was changed to reflect the new art features (Attachment 2), which included a large waterfall feature with benches and planters for palm trees. Also approved was a large concrete pedestrian area. On June 5, 2001 the City Council approved the La Quinta Court Art Feature (Attachment 3). P:\Oscar\StfRpt\LaQuintaCourt.wpd The Public Works Department is currently reviewing the street improvement plans (Attachment 4), which consists of decomposed granite, boulders, Bougainvillea, Lantana, and other accent planting. The Public Works Department is expected to issue a permit for the plans in approximately two weeks with work completed in three to four months. Attachments: 1. City Council minutes for December 17, 2002 (excerpts) 2. La Quinta Court approved art feature 3. City Council minutes for June 5, 2001 (excerpts) 4. Washington Street improvement plans (excerpts) n r 0 L 21 P:AOscar\StfRpt\LaQuintaCourt.wpd ATTACHMENT #1 City Council Minutes All other reports were noted and filed. DEPARTMENT REPORTS 2. CITY ATTORNEY. �91 December 17, 2002 City Attorney Jenson reported 48 c' ies have joined the amicus brief on the prevailing wage case. 3-A. REPORT ON UPCOMING EVED(TS. Mayor Adolph notedfJEFFERSON amber of Commerce has rescheduled the Mayor's Luncheon to Januar 8-A. STATUS UPDATE O STREET - PHASE II. Public Works Dirotor Jonasson gave a brief update on the project. In response t Council Member Henderson, City Manager Genovese stated CVAG's Exe tive Committee is aware that Jefferson Street is a "must build" Measure A and project and that the funds they gave to other projects in front of this on will have to be taken back to complete Jefferson Street. Consult nt Nickerson confirmed the City has a Reimbursement Agreement with CVAG herein they have committed to build Jefferson Street. MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF THE LANDSCAPING AT HIGHWAY 111 AND WASHINGTON f % STREET IN FRONT OF LG's STEAK HOUSE. Mayor Adolph asked Council Members to review the landscaping at the southeast corner of Washington Street and Highway 111 and make recommendations to staff on ways to enhance it. City Council Minutes 10 December 17, 2002 Council Member Henderson stated she understood the restaurant had planned to have outside dining in that area, and she thought the utility boxes were supposed to be moved. Council recessed to and until 7:00 p.m. - None - None 1. PUBLIC HEARING ON: 1) CERTIFICATION OF AN ADDENDUM TO A MITIGAT D NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRON ENTAL ASSESSMENT 99-389, AND 2) TENTATIVE TRACT MAP 29323, AM NDMENT NO. 2, FOR A 381-LOT SUBDIVISION ON 127± ACRES LOCATED A THE NORTHWEST CORNER OF FRED WARING DRIVE AND JEFFERSON TREET. APPLICANT: CORNERSTONE DEVELOPERS. The Mayor decl.-�ed the PUBLIC HEARING OPEN at 7:02 p.m. Community Develd)ment Director Herman presented the staff report. In response to Coun 'I =ber Henderson, Public Works Director Jonasson advised the developer e responsible for 50% of -the design costs for a traffic signal, once warra ted, at Jefferson Street and Esplanade Del Oro/Dunbar Drive. He stated the Indi Public Works Director has indicated that Indio will fund the other half in conn tion with the Jefferson Street Phase II Project. Council Member Henderson sta d she understood the developer was willing to accept aright -in, right -out interse ion in lieu of providing 100% of the funding costs. She asked about the access ur on the west boundary, and questioned Condition No. 37 of the tentative tra map. Mr. Herman stated the spur on the west b'o'undary is for a gated emergency access. RIM ► ► ► LA QUINTA COURT ► ►� LA QUIWA, CA ► ATTACHMENT #3 City Council Minutes 8 Council Member Adolph agreed. June 5, 2001 Souncil Member Henderson suggested the Cove Oasis site be included in the fee s hedule and treated as a stand-alone category. She asked if BBQs can be br ught into parks if not provided as a park amenity. Ms. Norvitz stated BBQs are prohibited in City parks without a permit. Mayor eh a questioned how that might affect City -sponsored events and suggeste City -sponsored events be exempt. Council con urred. Council Member Adolph stated he felt the policy should address the disposal of hot coals. City Manager Geno ese suggested a continuance to address the language on "bounce -houses" so ny type of play equipment has to be approved by the Community Services Nector. Council concurred. Council Member Henderson Itated she felt the fee schedule should be for all City parks with specific uses a specific parks listed within the fee schedule. Mr. Genovese stated that issue ill be addressed when the policy is brought back for Council approval. Council Member Sniff commented on"he need to keep the policy simple and uniform as possible. \ MOTION - It was moved by Council Me ers Henderson/Sniff to continue consideration of Facilities Use Policies to my 5, 2001. Motion carried unanimously with Council Member Perkins A SENT. MINUTE ORDER NO. 2001-72. 6. CONSIDERATION OF, THE LA QUINTA COURT ART FEATURE AND ART PURCHASE AGREEMENT. Community Services Director Horvitz presented the staff report and advised the developer proposes changing the square towers to a circular pattern with no change in cost. n ►412 0 0 City Council Minutes 9 June 5, 2001 In response to Council Member Sniff, Ms. Horvitz confirmed the art feature will be illuminated. In response to Council Member Adolph, Ms. Horvitz stated she understood the rippling water will be visible from inside the restaurant as well as from the street. The towers will be four to seven feet high with natural boulders inside and outside of the water feature. Council Member Adolph commented on the need for landscaping around the water feature and Ms. Horvitz stated the developer is working with staff on the landscape plan. Council Member Sniff supported moving forward with the proposed design. Council concurred. MOTION - It was moved by Council Members Sniff/Adolph to approve the La Quinta Court Art Feature as submitted and recommended by the developer (circular -shaped water feature), authorize an additional $22,525 from the Art in Public Places Fund, and authorize the City Manager to execute the Art Purchase Agreement with any changes required by the City Attorney. Motion carried unanimously with Council Member Perkins ABSENT. MINUTE ORDER NO. 2001-73. ncil concurred to take up Study Session Item No. 1 at this time. 1. DI USSION OF OPTIONS FOR FUTURE USE OF CITY -OWNED FACILITY AT 51-3 AVENIDA BERMUDAS AND DISCUSSION OF MAINSTREET MARKS LACE EVENTS. Assistant Cily Manager Weiss presented a brief staff report. Council Membertqiff stated he felt the facility use should relate to activities on Calle Estado, including storage of banners, etc, and support promotion of the village. He suggeste five festivals (fall, spring, winter, holiday, and City birthday) in place of the ainstreet Marketplace events. Elaine Reynolds, of La Quinta rts Association, suggested a possibility of.the Arts Association sharing use of a facility with the Alliance group but noted neither can afford the facility's mai enance costs. d l� O O U 3 a ca N U �pN p NN 1}I gyp- p N N S W m N V D m m Z 0 0 C r d rn N D � r C7 rn = .p FROM DATE: DEPARTMENT REPORT: T414il 4 stP Qumro HONORABLE MAYOR AND MEMBERS OF THE CIT4C-NCIL DODIE HORVITZ, COMMUNITY SERVICES DIRESCT JANUARY 21, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF DECEMBER 2002 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF FEBRUARY 2003: Feb 3 *Monthly Putting Contest Feb 3 *Rug Hooking Class Feb 3 *Microsoft Word Class Feb 3 *Riverside County's Nutritional Mobile Van Feb 4 *AARP Tax Assistance Feb 4 *Health Clinic - Cholesterol and Glucose Screenings Feb 4 Cooking Class, Soup Seminar, La Quinta High School Feb 5 *Introduction to the Internet Class Feb 6 *Cooking Class Feb 7 *Watercolor Painting Lessons Feb 8 Neighborhood Pet Show, Fritz Burns Park Feb 10 *Photo Editing Computer Class Feb 10 Annual Snowborading & Ski Excursion for Teens Feb 10 Monthly Skate Park Meeting, Civic Center Feb 11 *CPR and First Aid Class Feb 11 Hand Crafted Herbal Soaps, Senior Center Feb 11 Mexican & Italian Cooking Class, La Quinta High School Feb 12 Conversational Russian, Senior Center Feb 13 *Valentine Luncheon Feb 13 *Tai Chi Class Feb 18 The Far East Cooking Class, La Quinta High School Feb 18 *AARP Driver Safety Program Feb 18 *Free Hearing Consultations Feb 19 Wonton Cooking Class, La Quinta High School Feb 25 Acrylic Painting, Senior Center Feb 25 Karate for Kids, La Quinta High School Feb 25 Taekwondo Classes, La Quinta High School Feb 25 Hatha Yoga, Senior Center Feb 26 Vinyasa Flow Yoga, Senior Center Feb 19 Botanical Watercolors, Art Room, Senior Center Feb 20 Adobe Photoshop Elements, Senior Center Feb 21 *New Introductory Organ Class Feb 21 *Evening Ballroom Dance & Social Feb 22 South of the Border, Mexico Shopping Excursion Feb 27 Cooking Light, La Quinta High School t Feb 8 Hand Made Glycerin Soap, Senior Center *Daytime Senior Center class or activity T4tyl 4 stP Q" Community Services Department Attendance Report for the Month of December 2002 Summary Sheet Program 2002 2001 Variance Sessions Per Month 2002 2001 Leisure Classes 52 11 56 22 3 Special Events 800 154 646 2 2 Adult Sports 269 80 189 16 7 Senior Center 1451 1107 344 107 84 Total 2572 1352 1235 147 96 Senior Services Senior Center 439 377 62 15 11 Total 439 377 62 15 11 Sports Complex Use AYSO 1,650 1450 200 20 20 LQ & PD Football 200 200 0 10 10 Total 1,850 1650 200 30 30 Total Programs 4,861 3,379 1497 192 137 Volunteer Hours Senior Center 6641 754 -90 Total Volunteer Hours 6641 754 -90 Monthly Revenue Senior Center $ 3,360.00 $ 4,411.00 $ (1,051.00) Community Services $ 4,823.00 $ 575.00 $ 4,248.00 Total Revenue $ 8,183.00 $ 4,986.00 $ 3,197.00 Revenue Year to Date Senior Center $ 36,578.00 $ 32,664.00 $ 3,914.00 Community Services $ 32,516.00 $ 24,857.00 $ 7,659.00 Total Revenue to Date $ 69,094.00 $ 57,521.00 $ 11,573.00 Community Services Program Report for December 2002 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Computers 5 7 -2 3 1 Adobe Photoshop Elements 7 0 7 2 0 Tae Kwon Do 8 4 4 6 2 Hatha Yoga 20 0 20 6 0 Vinyasa Flow Yoga 4 0 4 3 0 Line Dance Lessons 8 0 8 1 0 Holiday Special Yoga Class 15 0 15 1 0 Totals 52 11 56 22 3 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Special Events Civic Center Campus Event 600 0 600 1 0 Breakfast with Santa 200 154 46 1 1 Totals 1 800 154 646 2 1 2002 2001 2002 2001 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 129 N/A 129 12 6 Adult Soccer League 140 80 60 4 1 Totals 1 269 80 189 16 7 Recreation Totals 1 11211 2451 8911 401 11 Page 2 Senior Center Attendance Participation Participation Variance Meetings Meetings 2002 2001 2002 2001 Senior Activities ACBL Bridge 124 147 -23 2 3 Bridge, Duplicate/Social 586 421 165 18 10 Ice Cream Social 8 16 -8 3 3 Monthly Birthday Party 22 36 -14 1 1 Monthly Luncheon 111 113 -2 1 1 Movie Time 42 73 -31 4 8 Putting Contest 18 12 6 2 2 Seminars 10 0 10 1 0 Tennis 105 0 105 11 0 Tennis Social 13 9 4 1 1 Senior Activity Total 1039 827 212 44 29 Senior Leisure Classes Arts and Crafts 24 11 13 3 3 Ballroom Dance 13 18 -5 2 4 Bridge Lessons 33 26 7 2 1 Ceramics 17 10 7 2 3 Computer 20 10 10 4 7 Computer Tutor 1 6 -5 1 6 Dog Training Class 12 4 8 5 2 Exercise 50 53 -3 12 11 Golden Tones 79 61 18 6 3 Knitting 12 0 12 1 0 Painting 5 5 0 1 1 Quilting 10 12 -2 1 1 Rug Hooking 15 4 11 3 2 Sketching/Drawing 8 0 8 1 0 Spanish 13 0 13 3 0 Stained Glass 13 0 13 3 0 Tai Chi 12 11 1 2 2 Tap Dance 16 14 2 3 2 Watercolor 5 4 1 1 3 Woodcarving 35 31 4 4 4 Yoga 19 0 19 3 0 Senior Leisure Classes Total 412 280 132 63 55 TOTAL SENIOR PROGRAMS 1451 1107 344 107 84 Senior Services AARP "55" Course 34 0 34 2 0 FIND Food Distribution 297 282 15 4 4 I.I.D Energy Assistance 16 8 8 4 2 I.I D Energy Assistance/No fee 3 0 3 2 0 Legal Consultation 6 10 -4 1 1 Medicare/Hi Cap Consultation 9 10 -1 2 4 Volunteers 74 67 7 n/a n/a TOTAL SENIOR SERVICES 439 377 62 15 11 SENIOR CENTER TOTAL 1890 1484 406 122 95 DEPARTMENT REPORT: T,i&t 4 4 Qgmro TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: January 14, 2003 RE: Public Works/Engineering Department Report for the Month of December, 2002 Attached please find the following: Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks OTimfhyiff. 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(n C a) aO U co � ao o o 0Uc5U L)� O cm U)< a) O QUQ-0 O O DU Z -a o MO _0 C _0 C a C o C F— = C M C E E E E E a� E LO LO O i -O p M -O "O N -0-0 O N a) -0 a) a) a) O +., O ++ O O +., O +., O +., O + 'p N O N O p N O M O 0 N O N O C cM Ln Q) O i� a) NZ O O E O -0 E i m O N O i N O W N O o +., N O N O N O NO 'a 0 O Q o rn o a a O OO " N N O O F- � LI It 00 N O LU O 00 O M M N M M LLB I� Q M a) CM O m N yr O co cn =� -°o_ c_0d N cn 3 C O > E Oo -v Jj coE , N y °U; W a F 0 O co C: zlf OpJ +t > O _+o c E @ O -OO nE co (n C > co p �_ �- fn o NCO y CO UO O CL F— Ln aS 2 _ � _ > a- LL J — 007 L. .W c O U Y � O Q � _O O LLJ N C cc O c.i C tm VN O C O 0 � � m O Z N M 'p O = N O O W 0 � O rr w N O CEO � O � W q* O1 N O) N m CM J � Q L) Q U Y ~ 1° W a ++ c � y E c a m > O N !�+ i Q- LL E MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: Dec. 1 thru Dec. 29, 2002 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 1 Man 1 Man Total 1000 Policing/Inspection 81 69.5 17 0 167.5 1001 Pot Hole-RepairlPatching 4 19.5 0 0 23.5 1002 1 Crack/Joint-Repair 0 1003 Pavement Marking/Legends 0 1004 Pavement Marking/Striping 0 1005 Curb Painting 0 6 0 0 6 1006 Other Traffic Controls 26 4 0 0 30 1007 Curb & Gutter Repair/Const. 0 1008 Other Concrete Repairs/Const. 0 181 0 0 18 1009 Street Sign Install (New) 8 21 0 0 29 1010 Street Sign Repair/Maint 12 19 8 0 39 1011 Debris Removal 2 12.5 2 0 16.5 1012 Right of Way Maint. 0 10 0 0 10 1021 ICLEAN Catch Basin Inlet/Outlet 0 18 0 0 18 1022 Rondo Channel Outlet/Vault 1 0 1022A Desert Club Outlet/Vault 1 0 1023 Retention Basins Repair/Maint. 1 0 1024 Gutter/Median Sand Removal 1 0 1025 Street Sweeping (Machine) 132 01 0 0 132 1026 Street Sweeping (Hand) I0 1027 Sidewalk/Bike Path Cleaning 0 0 1 0 1 1028 Dust Control 0 1029 Flood Control 0 1031 Parks/Retention Basins inspection/Clean-up 1 4 0 0 5 1041 Mowing/Weeding, Shrubs & Tree Trimming 2 01 0 0 1051 Landscape/Irrigation Contract Management 0 21 54 0 56 1052 Lighting/Electrical Contract Management 0 11 10 0 11 1061 Small Tools Repair/Maint. 0 5.51 0 0 5.5 1062 Equipment RepairlMaint. 13 22 0 0 35 1063 lVehicle Repair Maint. 10 28 0 0 38 1081 Trash/ Litt er/Recycable Removal 0 5.5 5 0 10.5 1082 Vandalism Repairs 0 19 10 0 29 1083 Graffiti Removal 36 34 15 0 85 1084 Maint. Yard Building Maint. 18 63 0 0 81 1085 Seminars/Training 8 0 0 0 8 1066 Special Events 33 32 0 0 65 1087 Citizen Complaints/Requests 108 66.5 0 0 174.5 1088 Meeting 0 1 0 0 1 1089 Office (Phone, paper work, reports, Misc.) 59 57 6 0 122 SUBTOTAL 553 538 128 0 0 1219 1091 Over Time 34.5 18 12 0 64.5 1094 Jury Duty( 0 1095 Sick Leave 55 36 16 0 107 1096 Vacation 0 34 8 0 42 1097 Holiday 32 321 8 8 80 1098 ISTD (Short Term Disability) (j 0 01 0 152 152 1099 lBereavement ( ) 0 SUBTOTAL 121.5 120 44 160 445.5 TOTAL HOURS 674.5 658 172 160 1664.5 TOTAL MILES 2397 2564 420 0 5381 DEPARTMENT REPORT: I CITY OF LA Q UINTA POLICE DEPAR TMENT MONTHL Y REPOR T DECEMBER 2002 • Misdemeanor assaults shows a significant decline • Fatal traffic collisions are down. • YTD burglary rates are showing slight decline from last year. • Injury traffic collisions have increased. La Quinta Police Department Special Enforcement Team Monthly Report December 2002 The following is a summary of the Special Enforcement Team activities for the month of December. - .1.......... _y---__ Ongoing Investigations 2 Probation Searches 1 Parole Searches 0 Arrests/ Filings 1 Vehicle checks 9 Business Contacts 8 Investigation assists 4 Arrest Warrants Served 1 Arrest Warrants Attempted 3 Programs 2 Pedestrian Checks 11 Crime Prevention Hours 20 Bar Checks 0 Back-ups 3 Follow-ups 10 Search Warrants 0 Meetings 1 Recovered Stolen Property 0 Citations issued 1 Surveillance's 3 Property Checks 7 Civil Commitments 1 Bicycle Time 0 Training Hours 0 Illegal Drugs Seized 0 Total Mileage: 630 miles Noteworthy Accomplishments: - La Quinta SET assisted the Central Homicide Unit on several surveillances in the La Quinta area regarding a homicide that had occurred in La Quinta. - La Quinta SET attended the Open House for the city of La Quinta, and manned a booth showcasing the technological equipment used by the team. - La Quinta SET assisted the Coachella Target Team on a felony warrant sweep in the city of Coachella. - La Quinta SET has also been preparing the new COP office which is scheduled to have its grand opening ceremonies on 01/08/03. - La Quinta SET began a no tolerance campaign for discharging firearms on New Years Eve, which included media coverage and fliers that were dispersed throughout the city. n ; . �( J.- J s CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT December 2002* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton HIGHLIGHTS: • Two arrests were for students in possession of marijuana and tobacco on school grounds. • One arrest was for a student assaulting another student. • I conducted an investigation into an alleged child abuse incident and I assisted Child Protective Services with the case. I assisted the Youth Accountability Team and School Administration with several student counseling sessions. • I conducted several parent / students meetings and counseled students on their behavior and academics. Actual reporting period covers December 2, 2002 through December 18, 2002 due to the school holiday break. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT December 2002* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position ►rf`, School Session: December 1st, 2002 through December 31st, 2002. HIGHLIGHTS: • This period of time ended during the two -week winter break. • I sat on the panel of the Child Welfare and Attendance Board, at the Desert Sands Unified School District office. • Conducted follow-up investigations on reported runaway juveniles and brandishing involving a student after school hours. • Conducted Youth Accountability Team meetings with students and parents. • Counseled students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure and conducted mediation to diminish potential problems between students. • Assisted the school staff with several incidents of medical aids, inappropriate behavior and comments made by one student to another. • 1 conducted investigations and documented incidents that occurred on or off campus, and the school bus, which ranged from fights, threatening a school official, runaway juvenile and unfounded death threats. peed Violations Wail to Yield urning Violations Sign Violations LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS JUNE 2003 119 Lane Change Violation Seat Belt Violations DUI Arrests 19 Cut Traffic for Citation Prepared By: Deputy Dave Adams Tows 00 Injury T/C 0 Non -Injury T/C 18 Suspended DL ignal Light Violations 16 Cut Traffic for Collision Non -Moving 12 ild Seat Violations [� warnings 1 36 J Fatal T/C L 0 HIGHLIGHTS ...� �: 1_ Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT December 2002 December was a busy month for Explorer Post 503 Explorers. There were 3 training meetings, 1 banquet, and 5 volunteer events. Training meetings were held on December 3, 10, and 17. The meetings covered felony stops, leadership election and speeches for 2003, physical training, and competition event practice (marijuana field raid and tug-of- war). Deputy Michael Hernandez, Community Service Officer Andy Martinez, and coordinated the felony stop training. Investigator Tuey Paiyarat did the marijuana field raid training & Crime Analyst Jennifer Richards conducted the tug-of-war training for the upcoming Colorado River Competition. Community Service Officer Andy Martinez and handled the other training topics. During the December 14 banquet at Red Robin in La Quinta, new Explorer Post 503 leaders for 2003 were announced. Moises Andrade promoted to captain. Cindy Cazarez earned the lieutenant position. Juan Viramontes remained the sergeant. Bianca Virgen and Oscar Cazarez moved up to corporal. Several Explorer Post 503 Explorers volunteered and assisted with the following events: 1. Crowd control and parking at the December 6-8 Indian Pow -Wow event in Coachella, 2. December 19 Riverside County Sheriffs Department Extended Deputy Academy Graduation at College of the Desert in Palm Desert, and 3. Distributed no shooting warning fliers in the La Quinta Cove area on December 24 and 30. non City of La Quinta La Quinta Police Department Captain John Horton, Commanding December 2002 Highlights (Numbers in parenthesis denotes number of calls for service that day) Sunday, 12-01-02 (50): William Hobbs, 36, La Quinta, arrested for DUI by Dep. Lee during "Avoid the 30 Program_" Monday, 12-02-02 (68): Deputy Russo made two shoplifting arrests at the La Quinta Wal-Mart. The two subjects were a mother/daughter pair. The mother was identified as Rosa Bernal and her daughter was identified as Sandra Garcia. They were both cited and released. Tuesday, 12-03-02 (86): No significant activity Wednesday, 12-04-02 (76): Attempt Suicide at the 50000 block of Washington St. (Villa Cortinas). Victim swallowed 35 pills of Paxi) and lbuprofen. Suicide note found in her possession. Transported to JFK for being mentally disabled and later admitted into ACES. Dep. Ervin Shoplifter at Wal-Mart. Francisco Valadez, 35, of Coachella, cited and released. Dep. Burbach Loud noise at the 78000 block of Sonesta. Suspect warned ref, city noise ordinance and his "Go-Ped" scooter. Dep. Burbach Thursday, 12-05-02 (48): No significant activity. Friday, 12-06-02 (79): Attempt burglary to storage bin construction site on the 47000 block of Washington Street. Used a grinder to cut a hole to gain access. Vic: Cockrell Electric Vandalism to construction site: graffiti Westward Ho at Adams. Also sand in fuel tank of trencher. Car burglary and vandalism on the 53000 block of Ramirez. GTA of a Honda Enduro dirt bike from the 54000 block of Alvarado. Shoplift at Home Depot, 21 yr. old arrested. Mentally Disabled person on Hwy I l 1 at Adams. Said he wanted to join the Marines to build a flying car and was looking for a recruiting station. On -going loud parties at the 54000 block of Vallejo. Extra patrol on W I & 3. Saturday, 12-07-02 (44); Deputies' Bolton and Espinoza arrested two juveniles for poss. of a controlled substance. They were cited and released at the scene Deputy Gaunt arrested Lydia Rodriguez for spousal abuse at the 79000 block of Liga Street in La Quinta Sunday, 12-08-02 (32): Deputy Russo arrested Derek Rapolla, 22 yrs. of La Quinta for poss. of a controlled substance at the 78000 block of indigo in La Quinta. Monday, 12-09-02 (45): Deputy Burbach arrested a juvenile I for shoplifting at the La Quinta Wal-Mart. Juvenile was released to his parents. Tuesday, 12-10-02 (69): No significant activity Wednesday, 12-11-02 (59): Indio Station and District Deputies and Raid investigators have been following information into recent vehicle thefts from the city of La Quinta and other Coachella Valley cities. Subiect Fernando Ponce Mendiola was arrested by Deputy Celaya for one of the thefts and when RAID interviewed Mendiola, he made admissions to numerous other thefts of vehicles in the La Quinta area. He was charged with auto theft, receiving stolen property, possession of a sawed-off rifle, possession of VIN plates, possession of previously reported stolen plates, providing false information to a peace officer and resisting arrest. Thursday, 12-12-02 (55): Burglary occurred at the 81000 block of Tiburen Dr., in La Quinta (Greg Norman Course / PGA West). RP- Brian Brown (Toll Brothers Building) stated unknown subject(s) entered into residence, under construction and stole (2) faucets from location. Delta brand, kitchen sink faucet, showerhead faucet. Time of occurrence was between 1630 hrs, on 121002 / 1000 hrs, on 121102. Neg. evid./ sus info. or leads. Friday, 12-13-02 (57): Covington arrested parolee Genaro Garcia for Disturbing the peace and threatening family with hammer. Parole placed hold on Garcia. Saturday, 12-14-02 (36): Arrested Genaro Duran Garcia of La Quinta for parole violation. After we were called to mother's house at the 78000 block of Alden Cir., in La Quinta for unknown trouble. Subject HBD and got agitated and stated to r) Sunday, 12-15-02 (38): Deputy Estrada handled a grand theft at the PGA West stadium clubhouse. The theft involved the removal of a floor safe that contained an undisclosed amount of cash. They determined that at least $2500.00 in cash was in the safe from today's sales. It appears that this incident was an inside job. Six employees were identified as the last ones in the building. Photographs and a latent search were conducted, and all of the employees were identified. This case will be submitted to Investigations for review and additional investigation. Deputy Espinoza arrested Sarah Gonzalez, 49 yrs of the 73000 block of Catalina Way in Palm Desert, for spousal abuse. Gonzalez assaulted her live-in boyfriend, Edward Ramirez at the 78000 block of Miles Ave. in La Quinta. Deputy Celaya found the truck that was stolen from La Quinta yesterday, JR's auto, a 2002 Ford Ranger, located the Augustine Casino. The neighbor Raul Garcia Maquez, arrested had keys in pocket along with Meth and heroin. Monday, 12-16-02 (66): Deputy Lewis arrested Laura Harrington of Perris, for public intoxication at Calle Estado and Avd. Bermudas in La Quinta. Tuesday, 12-17-02 Deputy Russo effected a traffic stop at I lwy I I 1 and La Quinta Center Dr. in La Quinta and arrested Andrew Crocker, 121044 of Palm Springs for false evidences and uses of documents, licenses, devices, placards, or plates. Crocker's passenger, Rick Roffers of Palm Springs was also arrested for an puss. of a controlled substance and public intoxication warrant. Wednesday, 12-18-02 (79): No significant activity. Thursday, 12-19-02 (84): At 2044 hours, Deputy Gaunt responded to a 911 hang-up at the 78000 block of Sunbrook. Initially everything looked Code-4 and the child who answered the door advised everything was all right. The mother, Angela Lamb 38years, who was intoxicated, then rushed out of a back room with her husband, James Lamb 38 years, behind her. Mr, lamb was bleeding from a cut on his cheek. She began yelling, "1 hit him! Just take me to Jail!" Deputy Gaunt then escorted her outside and secured her in the patrol car, Mr. Lamb then attempted to came to his wife's aid in an apparent attempt to liberate her. He refused to stay back and was sprayed with D.C. When Deputy Gaunt tried to handcuff him a short struggle ensued and Mr. Lamb broke away and stood up. Deputy Gaunt hit him twice on the forearm with his baton before Mr. Lamb ran into the house. Deputies' Burbach and Olsen arrived and Mr. Lamb left the house and was arrested. Sgt. Sullivan attempted to obtain a statement from Mr. Lamb, but he refused to talk, requesting a lawyer. Mrs. Lamb was booked for spousal abuse and Mr. Lamb was booked for resisting arrest. Friday, 12-20-02 (63): No significant activity for La Quinta. Saturday, 12-21-02_(58Y Deputy Wynn responded to a rollover traffic collision at Eisenhower and Coachella Dr. in La Quinta. The driver, Lance Blackstone, 29 years, of La Quinta, sustained minor injuries, and was transported to JFK for treatment_ Blackstone was found to be under the influence of alcohol, and was arrested and booked into Indio jail for under the influence of alcohol. Sunday, 12-22-02 (23); Deputy Farley handled a robbery investigation in La Quinta. The victim of the robbery was brandished a knife at the corner of Dune Palms Road and Miles Avenue by a black male in his twenties. Responding units conducted a search of the area immediately but failed to locate the suspect. The suspect took the victim's wallet, which contained $50.00. Monday, 12-23-02 (67): Deputy Russo arrested Janet Ann Russell, 63 yrs. of Indio for a driving under the influence and traffic collision at Jefferson x Miles. Deputy Lewis arrested David Kilgore, 42 yrs., and a Palm Desert transient at Wal-Mart in La Quinta for burglary. Tuesday, 12-24-02 (68); Complaint of pain after collision on Hwy I I I at Plaza La Quinta. Marcela Nava, 42, at fault, primary collision factor: Following to closely. She ran into rear of Cara Loveless' vehicle. Loveless had neck pain. Wednesday, 12-25-02 (47): Deputies' Coleman and Lee responded to the 79000 block of Kara Ct. in La Quinta regarding a domestic dispute. Mary Grimes and her live-in boyfriend Leland Stephens got into an argument over Stephens' failure to get out of bed in a timely manner. The argument escalated into a physical confrontation where Grimes pointing the handle of a knife at Stephens, while holding onto the blade. During the physical confrontation, Stephens sustained a 1" cut on his hands. They both told deputies that they were re-enacting a part in one of the "Chucky" movies. Grimes was arrested for spousal abuse and resisting arrest_ Report handled by Deputy Lee Thursday, 12-26-02 (38): At 2300 hours, Deputy Estrada responded to the 54000 block of Oak Hill, La Quinta, in reference to a lost hiker. The reporting party Wayne Spohn reported his son, Douglas Spohn, 41 years, and Dan Kelly, 40 years, of Palm Desert, as missing. According to Wayne Spohn, Douglas and Dan left in Dan's car to go hiking somewhere in the "Valley at about 1200 hours on 12/26/02. Wayne has not heard from his son since, and is concerned. Wayne could not provide any further information on Dan Kelly, or any information on where they went hiking, other than they like to hike in the Santa Rosa Mountains. We had deputies check the top of the La Quinta cove, Art Smith trailhead in Palm Desert, Painted Canyon trailhead, and a possible address for Dan Kelly of the 46000 block of Hwy. 74, Palm Desert, with negative results. investigations contacted Wayne Spohn the following morning, and learned that Douglas Spohn had returned at about 0800 hours on 122702. Apparently, both men were lost in the mountains all night and walked continuously until morning to stay warm. Friday. 12-27-02 (65): At 1315 hrs., La Quinta Police Officers were dispatched to an accidental Shooting at the 80000 block of Riviera Dr., La Quinta. (PGA West). Dep. Ervin and Sgt. McManus responded. Further investigation revealed that a retired Seal Beach Police Officer, Patrick Swift, 59 yrs. was holstering his .45 cal semi -auto when it discharged inside the holster. The round penetrated the lower right buttocks and traveled down his leg. The round was located inside his sock at Desert Regional Medical Center. At 1922 hours, La Quinta deputies received a call of a female being pushed out of a moving pickup truck at Ave. 58 X Jefferson. Because Ave. 58 and Jefferson don't intersect deputies checked all other possible locations but were unable to locate a victim. The reporting party advised the license number of the pickup truck as CA. I S61212. She advised the female had gotten back into the truck and the truck had fled. At 2059 hours, we received a call that a badly beaten female, Sharon Chilpa had been dropped off at her mother's residence, at the 53000 block of Calle Obregon, only semi conscious. The mother said the subject who dropped her off was named Raymundo Gonzalez and her description of the truck was the same as the truck from the earlier call. Deputies responded to Garden Street in Indio where they located the truck, which had some blood on the passenger seat and was seized as evidence. When the deputies attempted to make contact at the residence, Gonzalez ran out the back door. We searched the neighborhood, but were unable to locate him. The victim had a large bump on her back about the size of softball, both eyes were black and swollen, and her right cheek had a large abrasion. It was later determined that she had multiple rib fractures and a collapsed lung. The injuries don't appear to be life threatening. Due to the extent of her injuries, she was not able to give a statement. Sgt. Sullivan called Sgt.Vest and briefed him on the circumstances. Forensic technician Edison responded for photographs and evidence collection. Saturday, 12-28-02 (58): DUI checkpoint Washington at Fred Waring. No stats provided to me by EOS, but WI Deputies did their share of D111 arrests, we used the checkpoint intoxilizer. Sunday, 12-29-02 (51): Deputy Adams responded to a traffic collision at Washington S/of S.R. 111. A vehicle leaving the property at a high rate of speed struck a palm tree and rolled over. The driver, a juvenile, sustained minor injuries and refused medical attention. Two passengers did not sustain any injuries. Driver was determined to be D.U-1 and his BAC was.] 1. During the investigation driver was placed in C.S.O A. Martinez's unit. I Ie was left in the unit by himself and somehow was able to free himself by "rolling down the window." He fled from the unit in handcuffs. A perimeter of the area was completed and we failed to locate him. A unit was sent to his residence where he was found and rearrested. He was charged with D.U.I and for escaping. He was released to his parents since he is a juvenile- Monduy, 12-30-02 (47); Deputy Swan arrested Rafael Ruano for and outstanding felony warrant for H 377 H&S at 78990 Miles Ave. #81, La Quinta-LAR02364047. Deputy Hendry arrested Christopher Michael Groves for 23222 (d) C.V.0 at Avenue 52 and Cetrino, La Quinta-LAR02364032. Groves was found with 3.5 grams of marijuana and a pipe. He was cited and released. Tuesday, 12-31-02 (41): No significant activity. Total calls for service: 1784 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY NO VEMBER 2002 CITY OF LA QUINTA NOVEMBER CRIME COMPARISONS CRIME NOVEMBER 2002 NOVEMBER 2001 YTD (02) YTD (01) *HOMICIDE 0 0 3 2 *RAPE 0 0 7 12 SEX CRIMES (FEL) 0 1 11 8 SEX CRIMES ... Ws) 1 1 19 19 ROBBERY 2 0 19 11 ASSAULT (FEL) 13 3 1Q4 91 ASSAULT MISD 30 26 166 227 BURGLARY 40 55 544 586 *VEHICLE, THEFT 7 16 128 136 *THEFT (FEL) 20 15 281 219 THEFT M1S 48 50 465 449 VANDALISM MISD 21 21 364 274 DOM. VIOLENCE 22 7 129 132 NARCOTICS 9 9 114 115 Dul 4 7 120 121 T/C NON -INJURY 46 60 573 508 T/C INJURY 7 3 78 55 T/C FATAL 0 0 2 4 TRAFFICCITATIONS 700 385 4911 3297 * STATISTICS INCLUDE ATTEMPTS N V- 0 o 00 N N 00 Z Z ■❑ I I I I � Lf7 I I I r I I I I I N I I I I I I I I I W I I I I I I I I I I I I I � I CD I I M� I I I I M I II I I II I I I I I CD I I I I I I I I I I I I I I I N I I I I I I I I I I I I I I I I 1 I I I I I CD I 1 I I I I I O I I I I I I I I I O I I I I I I I I � , I I (.0Lr) V � N w F- tz w F- w �NN 'LL V tt1 F. J Q a a w m m U X w w a�d LL w a _U 0 T N 0 0 00 N N -_ I I Q, I I I I I I N I I I I 0C) I I I I I I I I I I I I V.' I I 00 N I I I I 000 LO I I � I I I I I I I I I I I I Q I I I I I I , e"- I I I I I I II II I I I � , I I I I I I II W I I �- I I I I I I I I � I I I I I ' I I I I I I I I I I I I I I I I I I I I � CV I I I I 1 I I I I I I I I I I I I a ® O C) O O © CoLO ItO INC- 9 w N LL W w } ao ti J N Q } W ca C3 w x w n w U J 0 Q J A 2 U _ 7i ¢a �IQ C] vi O N F- o- LL NW T� F- W N T H N V-- 0 0 Q O CN N 00 Z Z ® ❑ I I I I I I ' I N I I I I I I I I N , I M I I I I I I I I I I I I I I I � I o I II I I I I I I I ' I 0 I I I I I I I I ' I I I I I ' ' ' ' 0 I I I I I I I I I I I I I ' I I I � ' I , I I I I I I 4,J , I I , I I I I 00 II I I � I o I I � LO N 0 LO 0 LO r T- x w 0 w Q U w U w w 0 0 0 U C) w w C� C 0 U H z w Ll w Q N r- c c © O N N OO Z z I I , I I , I I I I I A 00 , I I CD , I I , I I , I I , I I I I I I I I I N C0 I I I I I I I I I I , I I I I I I I � I � I I I I I II I I I I I I I I I I I I I I I I fLO I I I I I I I � I I I I , I I I I , W I I I � I I I �• I I I I I r� I I I I V! 0 LO C) lO N N T- T- U) _MM V '('^0 / O N � t) C) C) C) CN N 0 � F- F- C) LO p LO C� N r_ T- It J Q h- LL z U F- z Z O z z O Q H U LL LL 9 H Q C) 0 O O 000 CEO It N CITY OF LA QUINTA DISPATCH INFORMATION / NOVEMBER 2002 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 0 U ROUTINE 8.5 987 *STATE TAKEN FROM RIVERSIDE CO. SHERIFF DATA WAREHOUSE RESPONSE TIME REPORT PRESENTATION: Student Art Wall La Quinta High School December 2. 2002-January 19, 2003 First Name Last Name 1 Maribel Acosta 2 Megan Aguilar 3 Cassie Aguilar 4 Aubrey Anderson 5 Jenny Avise 6 Breanne Bielawa 7 Alicia Bruning 8 Isaac Cabrera 9 Ivan Canevaro 10 Mallory Cockrell 11 Jennifer Cooley 12 Melissa DiPietro 13 Jacob Eagan 14 Tommy Fanning 15 Guadalupe Fregoso 16 Lupe Fregoso 17 Davina Garcia 18 Nicole Geissal 19 Chris Gutierrez 20 Sheena Hamilton 21 Sylvia Jurcic 22 Lauren Laddusaw 23 Leslie Latta 24 Francisco Luna 25 Gerardo Melgoza 26 Jaclyn Pena 27 Steve Preston 28 Erika Ramirez 29 Martha Ramirez 30 Ashley Rodholm 31 Esmeralda Rodriguez 32 Nisha Shah 33 Celina Valdez 34 Karen Wheeler 35 Tom Williams W, nt$ AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: January 21, 2003 CONSENT CALENDAR: ITEM TITLE: Public Hearing to Consider a Resolution Adopting Proposals and Authorizing the City Manager to Submit Applications to Riverside County Economic Development Agency for Community Development Block Grant Funds for FY 2003-2004 RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000 for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. Eisenhower Drive Reconstruction Project(Washington Street to Coachella Drive) ($135,000) within Redevelopment Project Area 1. FISCAL IMPLICATIONS: Upon approval by the Department of Housing and Urban Development (H.U.D.) of the County of Riverside "Urban County CDBG" monies, the City will be eligible for approximately $165,000 in funds for the project(s) identified in the Resolution and application submittals. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The CDBG program is an important source of special program funding for the City of La Quinta. The CDBG program is administered by the Riverside County Economic Development Agency (EDA). Each year funding is available from EDA to participating cities in the County for eligible activities. Eligible activities must meet national objectives which include benefits to low and moderate income families, the elderly or handicapped; or aid in the elimination of slums or blight. Public services is one of the specific project categories eligible for CDBG funding. The list includes child care, recreation programs, and education programs, among others. All public service activities must show benefit to low and moderate income persons. The percent of CDBG funds allowed each year for these activities are limited by formula. The maximum allowable dollar amount this year is $30,000 for La Quinta. The City received the following grant applications for funding and copies of the requests are available in the City Clerk's Office: PUBLIC IMPROVEMENT REQUESTS: Agency Amount Purpose City of La Quinta $135,000 Public Facility Improvement; i.e., Eisenhower Drive Reconstruction Project(Washington Street to Coachella Drive) PUBLIC SERVICE REQUESTS: Agency Amount Purpose Estimated Clients in La Quinta Boys & Girls Club $30,000 Fee 115 La Quinta Unit Waiver/Re duction Program The City proposes to allocate the maximum allowable dollar amount ($30,000) for public service activities to the Boys and Girls Club of the Coachella Valley, La Quinta Unit, to continue the Membership Fee Waiver/ Reduction Program. The program provides a fee waiver/reduction for certified low and moderate income families of La Quinta students to utilize day care and after school care services provided by the Boys and Girls Club in La Quinta. An estimated amount of $135,000 is requested to be allocated to the City to provide public facility improvements, i.e. Eisenhower Drive Reconstruction Project (Wash ington Street to Coachella Drive) . On December 3, 2002, the City Council authorized the distribution of a Request for Proposals for engineering services to prepare plans and specifications for the proposed project. The project meets the criteria for eligibility of eliminating slum or blighting influences as documented in the City Redevelopment Plan Project Area 1. Therefore, the funding of the project meets the national objective for the utilization of CDBG funds to eliminate slums and/or blight. The purpose of this hearing is to review and comment on all proposals, to take public comment, to select and identify proposals, and to reprogram funds if appropriate. The 31 Q02 Council's final decision on the use of funds must be reached at the close of tonight's public hearing in order to meet EDA and HUD submittal deadlines. The City will submit "Entitlement Funds Project Application Forms" to EDA. EDA submits, for all participating cities in the CDBG Urban County program, a "Final Statement of Community Development Objectives and projected Use of Funds" to HUD for final approval of CDBG funds for FY 2003-2004. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000, for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. Eisenhower Drive Reconstruction Project (Washington Street to Coachella Drive) ($135,000) within Redevelopment Project Area 1; or 2. Do not adopt a Resolution of the City Council allocating the use of CDBG funds totaling an estimated $165,000, for FY 2002-2003 to the Boys and Girls Club, La Quinta Unit for the Fee Waiver/Reduction Program ($30,000), and to the City of La Quinta for public facility improvements, i.e. Eisenhower Drive Reconstruction Project (Washington Street to Coachella Drive) ($135,000) within Redevelopment Project Area 1; or 3. Approve funding alternative eligible requests submitted; or 4. Provide staff with alternative direction. Respectfully submitted, Herman, munity Development Director Approved for submission by: Thomas P. Genovese, City Manager O 11 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ADOPTING PROPOSALS, AND AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR FISCAL YEAR 2003-2004 WHEREAS, the Community Development Block Grant Funds for FY 2003- 2004 will be approximately $165,000 to begin July 1, 2003; and, WHEREAS, the City of La Quinta must submit to the Riverside County Economic Development Agency project applications; and, WHEREAS, a public notice was published on December 12, 2002, announcing the availability of funds, requesting proposals, and public hearing dates; and, WHEREAS, the merits of all proposals were openly discussed and considered; and, WHEREAS, by a majority vote of the City Council of the City of La Quinta, California, the following proposal(s), or reprogramming(s), were selected: PROJECT NAME 1 . Public Facility Improvement: Eisenhower Drive Reconstruction Project (Washington Street to Coachella Drive) 2. Fee Waiver/Reduction Program SPONSOR AMOUNT City of La Quinta $135,000 Boys & Girls Club $30,000 La Quinta Unit NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta as follows: 1. That the City of La Quinta does hereby select the above named project(s) or reprogramming(s), for the use of Community Development Block Grant funds. 2. That the City Council hereby directs the City Manager to prepare and submit the designated applications to the Riverside County Economic Development Agency in a timely fashion proposing the named activities and use of funds. 0114 Resolution No. 2003- Community Development Block Grant Adopted: January 21, 2003 Page 2 3. If there is a shortfall in funding, the City Council directs the City Manager to request the County to increase the City's public service cap in order to fully fund public service approved applications. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 21 st day of January, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC. City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 311 19(r5