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2003 02 18 CCegr# 4 44dja City Council Agendas are available on the City's web page @www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBER 78-495 Calle Tampico - La Quinta, California 92253 Regular Meeting Tuesday, February 18, 2003 - 2:00 p.m. Beginning Resolution No. 2003-012 Ordinance. No. 381 CALL TO ORDER ROLL CALL: Council Members: Henderson, Osborne, Perkins, Sniff, Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. Additionally, persons identified as negotiating parties, do not attend the closed session when the City is considering acquisition of real property. CONFERENCE WITH CITY'S LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b) CONCERNING PENDING LITIGATION, JENSEN'S COMPLETE SHOPPING, INC. VS. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT, INDIO, CASE NO. INC 033597. RECONVENE 3:00 P.M. City Council Agenda Page 1 February 18, 2003 IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time, members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak to come forward at the appropriate time. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS - None Vill. WRITTEN CORRESPONDENCE - None IX. APPROVAL OF MINUTES APPROVAL OF THE MINUTES OF FEBRUARY 4, 2003. X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion unless requested for separate consideration by a member of the City Council or the public. 1. APPROVAL OF DEMAND REGISTER DATED FEBRUARY 18, 2003. 2. TREASURER'S REPORT FOR THE PERIOD ENDING DECEMBER 31, 2002. 3. REVENUE AND EXPENDITURES REPORT FOR THE PERIOD ENDING DECEMBER 31, 2002. 4. DENIAL OF CLAIM FOR DAMAGES FILED BY JONATHAN YSLAS - DATE OF LOSS: JUNE 4, 2002. 5. APPROVAL OF A FINANCING AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND THE CITY OF LA QUINTA FOR CONSTRUCTION AND EQUIPMENT FOR THE CITY'S THIRD FIRE STATION (NO. 93) AND ADOPTION OF A RESOLUTION MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445. 6. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH SOUTHLAND GEOTECHNICAL FOR TESTING AND INSPECTION SERVICES FOR THE CITY'S THIRD FIRE STATION (NO. 93), PROJECT NO. 2001-14. City Council Agenda Page 2 February 18, 2003 7. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 24890-1, THE CITRUS, CAPITAL PACIFIC HOMES, INC. 8. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 24890-2, THE CITRUS, CAPITAL PACIFIC HOMES, INC. 9. APPROVAL OF A REQUEST FOR QUALIFICATIONS (RFQ) TO OBTAIN PROFESSIONAL ENGINEERING SERVICES FOR THE EISENHOWER DRIVE BRIDGE AND DRAINAGE IMPROVEMENTS, PROJECT NO. 2001-06 AND APPOINTMENT OF A CONSULTANT SELECTION COMMITTEE. 10. APPROVAL OF PLANS, SPECIFICATIONS AND ENGINEER'S ESTIMATE (PS&E) AND AUTHORIZATION TO ADVERTISE FOR BIDS THE PHASE II FRITZ BURNS PARK COURT IMPROVEMENTS, PROJECT NO. 2002-15A. 1 1 . ADOPTION OF A RESOLUTION URGING THE CALIFORNIA LEGISLATURE TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF LOCAL VEHICLE IN LIEU FEES (VLF) REVENUES AND TO HONOR THE 1998 COMMITMENT TO RESTORE THE VLF. 12. ACCEPTANCE OF MONTERO ESTATES SOUND WALL IMPROVEMENTS, PROJECT NO. 2000-12. 13. APPROVAL OF SETTLEMENT AGREEMENT WITH KORVE ENGINEERING, INC. 14. APPROVAL TO SUBMIT GRANT APPLICATION TO THE TONY HAWK FOUNDATION FOR THE FRITZ BURNS SKATE PARK. XI. BUSINESS SESSION CONSIDERATION OF AWARD OF CONTRACT TO CONSTRUCT THE CITY'S THIRD FIRE STATION (NO. 93,) PROJECT NO. 2001-14. A. MINUTE ORDER ACTION. 2. CONSIDERATION OF MID -YEAR BUDGET REPORT AND FINANCIAL MANAGEMENT REVIEW FOR FISCAL YEAR 2002/03. A. MINUTE ORDER ACTION. 3. CONSIDERATION OF APPOINTMENT OF TWO CITY COUNCIL MEMBERS TO SERVE ON THE CIVIC CENTER ART PURCHASE COMMITTEE. A. MINUTE ORDER ACTION 4. CONSIDERATION OF PARTICIPATION IN THE DESERT SENIOR INSPIRATION AWARDS PROGRAM. A. MINUTE ORDER ACTION City Council Agenda Page 3 February 18, 2003 CONSIDERATION OF A REQUEST BY TRANS WEST HOUSING, INC. FOR THE CITY TO ACCEPT HILLSIDE PROPERTY AND TRAIL ACCESS AND LIABILITY IN COMPLIANCE WITH CONDITION NO. 76 OF TENTATIVE TRACT 29436. A. MINUTE ORDER ACTION 6. CONTINUED CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION ON A PUBLIC NUISANCE CITATION REGARDING THE VIOLATION OF FRONT/SIDE YARD SETBACK, SATELLITE DISH LOCATION, AND CONSTRUCTION WITHOUT A PERMIT AT 53-750 AVENIDA OBREGON. APPELLANT: BILL AND JAN TURNER. A. MINUTE ORDER ACTION XII. STUDY SESSION DISCUSSION OF SHADE STRUCTURES AND OTHER RELATED USES IN THE FRONT/SIDE YARD SETBACK. XIII. REPORTS AND INFORMATIONAL ITEMS 1. CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PERKINS) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 7. LEAGUE OF CALIFORNIA CITIES COMMITTEE (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION 1 1 . RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. ARCHITECTURE & LANDSCAPE REVIEW COMMITTEE MINUTES FOR JANUARY 8, 2003 17. PLANNING COMMISSION MINUTES FOR JANUARY 14, AND 28, 2003. XIV. DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENT 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY REPORT FOR THE MONTH OF JANUARY, 2003 5. COMMUNITY DEVELOPMENT REPORT FOR THE MONTH OF JANUARY, 2003 6. COMMUNITY SERVICES REPORT FOR THE MONTH OF JANUARY, 2003 City Council Agenda Page 4 February 18, 2003 XIV DEPARTMENT REPORTS (CONTINUED) 7. FINANCE DIRECTOR - None 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT FOR JANUARY, 2003 9. POLICE CHIEF REPORT FOR THE MONTH OF JANUARY, 2003 XV. MAYOR AND COUNCIL MEMBERS' ITEMS RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the timing device on the podium. XVII. PRESENTATIONS - None XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council/ Redevelopment Agency before a public hearing or may appear and be heard in support of, or in opposition to, the approval of the project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING ON A RESOLUTION OF NECESSITY UNDER CODE OF CIVIL PROCEDURE SECTION 1245.235 DECLARING THE PUBLIC INTEREST AND NECESSITY OF ACQUISITION OF PROPERTY LOCATED NORTH OF HIGHWAY 1 1 1 AND EAST OF ADAMS STREET AND IDENTIFIED AS A PORTION OF APN 649-020-006, FOR THE PURPOSES OF ROADWAY IMPROVEMENTS - THE EXTENSION OF LA QUINTA DRIVE A. RESOLUTION ACTION XIX. ADJOURNMENT Adjourn to a regularly scheduled City Council Meeting to be held March 4, 2003, at 2:00 p.m in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. City Council Agenda Page 5 February 18, 2003 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, February 18, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 11 1, on Friday, February 14, 2003. DATED: February 14, 2003 J . GREEK, CIVIC, City Clerk City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 p.m session or the 7:00 p.m session. City Council Agenda Page 6 February 18, 2003 T4ht 4.4&Q" COUNCIL/RDA MEETING DATE: FEBRUARY 18, 2003 ITEM TITLE: Demand Register Dated February 18, 2003 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated February 18, 2003 BACKGROUND: Prepaid Warrants: 52656 - 526951 81,496.78 52696 - 527181 65,388.94 Wire Transfers} 4,138,659.14 P/R 10301 - 103801 128,744.70 P/R Tax Transfers} 34,861.57 Payable Warrants: 52719 - 528581 2,731,197.48 $7,180,348.61 FISCAL IMPLICATIONS: Demand of Cash -City $870,631.81 Demand of Cash -RDA $6,309,716.80 oner, CITY OF LA QUINTA BANK TRANSACTIONS 1/30/03 - 2/11/03 1/31/03 WIRE TRANSFER - PERS $11,454.66 2/05/03 WIRE TRANSFER - DEBT SVC - AD 2001-1 $61,707.50 2/05/03 WIRE TRANSFER - DEBT SVC - AD 97-1 $16,794.76 2/05/03 WIRE TRANSFER - DEBT SVC - AD 92-1 $21,407.50 2/05/03 WIRE TRANSFER - DEBT SVC - AD 91-1 $18,530.00 2/05/03 WIRE TRANSFER - DEBT SVC - AD 90-1 $7,875.00 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 2002 PA1 $954,952.85 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 2001 PA1 $1,214,328.79 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 1998 PA2 $164,244.45 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 1998 PA1 $409,406.77 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 1994 PA1 $662,071.99 2/05/03 WIRE TRANSFER - DEBT SVC - RDA 1995 1/2 $595,884.87 TOTAL WIRE TRANSFERS OUT $4,138,659.14 7 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:42AM 02/11/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 52719 02/11/03 &01922 DAVIS DESIGN 2.20 52720 02/11/03 &01923 CARMEN GOMEZ 60.00 52721 02/11/03 &01924 JANET MC MURRY 55.00 52722 02/11/03 &01925 KENNETH SCOTT 50.00 52723 02/11/03 &01926 SKY'S THE LIMIT 18.00 52724 02/11/03 &01927 GIGI ST JOHN 50.00 52725 02/11/03 &01928 ORRIN VINCENT 20.00 52726 02/11/03 &01930 DEBBIE GENTLING 15.00 52727 02/11/03 &01931 MIDGE GISEL 10.00 52728 02/11/03 &01932 G & S STONE PRODUCTS 50.00 52729 02/11/03 &01933 RNX INTERNATIONAL 9.00 52730 02/11/03 ACE010 ACE HARDWARE 1641.03 52731 02/11/03 AD0010 DON ADOLPH 66.00 52732 02/11/03 ADT100 ADT SECURITY SVC INC 242.08 52733 02/11/03 ALC050 BOB ALCALA 168.00 52734 02/11/03 AME175 AMERICAN FORENSIC NURSES 42.00 52735 02/11/03 AME200 AMERIPRIDE UNIFORM SVCS 54.97 52736 02/11/03 AUT030 AUTOMATED TELECOM 82.50 52737 02/11/03 AVA100 AVAYA INC 1249.65 52738 02/11/03 BAN150 BANK OF NEW YORK 1500.00 52739 02/11/03 BER150 BERRYMAN & HENIGAR INC 52156.25 52740 02/11/03 BOG100 SHARON BOGAN 285.60 52741 02/11/03 CAD010 CADET UNIFORM SUPPLY 340.98 52742 02/11/03 CAL015 CALIF BUILDING OFFICIALS 575.00 52743 02/11/03 CAL036 CAL MUNICIPAL TREASURERS 120.00 52744 02/11/03 CAL060 CALIF STREET MAINTENANCE 5243.52 52745 02/11/03 CAL240 CALIFORNIA POOLS & SPAS 321.00 52746 02/11/03 CAN100 CANON BUSINESS SOLUTIONS 160.00 52747 02/11/03 CAP050 ROSMARY HEIM CAPUTO 371.00 52748 02/11/03 CAR300 CARQUEST 295.42 52749 02/11/03 CDW050 CDW GOVERNMENT INC 178.46 52750 02/11/03 CEN009 CENTURY AMERICAN DEV CORP 16000.00 52751 02/11/03 CHE050 CHECKMATE EXCHANGE 160.73 52752 02/11/03 CIT025 CITICORP VENDOR FINANCE 208.73 52753 02/11/03 COA060 COACHELLA VALLEY MOSQUITO 221384.96 52754 02/11/03 COA071 COACHELLA VALLEY PRINTING 9552.69 52755 02/11/03 COA081 COACHELLA VALLEY WATER 38500.00 52756 02/11/03 COA083 COACHELLA VALLEY WATER 601536.23 52757 02/11/03 COM015 COMPUTER U LEARNING CENTR 2156.25 52758 02/11/03 COM020 COMPUTER PROTECTION TECH 2O5.33 52759 02/11/03 COM035 COMMERCIAL CLEANING 388.50 52760 02/11/03 COR150 CORPORATE EXPRESS 528.47 52761 02/11/03 COU010 COUNTS UNLIMITED INC 250.00 52762 02/11/03 DAN200 DANONE WATERS OF NORTH 346.00 52763 02/11/03 DES010 DESERT BUSINESS MACHINES 47.56 52764 02/11/03 DES013 DESERT COMMUNITY COLLEGE 227706.42 52765 02/11/03 DES018 DESERT ELECTRIC SUPPLY 252.72 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:42AM 02/11/03 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 52766 02/11/03 DES035 DESERT ISLES LANDSCAPE 395.92 52767 02/11/03 DESO47 DESERT PHOTO LAB/STUDIO 35.69 52768 02/11/03 DES051 DESERT SANDS UNIFIED SCHL 1096090.48 52769 02/11/03 DES065 DESERT TEMPS INC 2903.43 52770 02/11/03 DIE040 DIETERICH INTERNATIONAL 713.75 52771 02/11/03 DIE050 DIETERICH POST 91.14 52772 02/11/03 DOD100 DODGE CITY 900.00 52773 02/11/03 DOU200 LES DOUGLAS 1170.75 52774 02/11/03 DUN050 DUNN-EDWARDS CORP 137.04 52775 02/11/03 DUN200 KATHY DUNHAM 1210.30 52776 02/11/03 ELM100 ELMS EQUIPMENT RENTAL INC 427.87 52777 02/11/03 EVA050 DAVID EVANS & ASSOC INC 41542.57 52778 02/11/03 EXP200 EXPRESS DETAIL 850.00 52779 02/11/03 FIR017 FIRST CHOICE SERVICES 256.19 52780 02/11/03 GAR005 GARNER IMPLEMENT CO 21.68 52781 02/11/03 GCS010 GCS WESTERN POWER & EQUIP 200.05 52782 02/11/03 HAR100 JOHN HARDCASTLE 29.25 52783 02/11/03 HEN050 TERRY HENDERSON 63.00 52784 02/11/03 HEN100 HENRY'S GLASS CO 657.78 52785 02/11/03 HIC200 RENE' HICKEY 201.25 52786 02/11/03 HIG010 HIGH TECH IRRIGATION INC 199.98 52787 02/11/03 HOA010 HUGH HOARD INC 1601.97 52788 02/11/03 HOM030 HOME DEPOT 568.27 52789 02/11/03 H00050 FAYE HOOPER 120.00 52790 02/11/03 HPE100 HP EXPRESS SVC 959.00 52791 02/11/03 JAC150 STEVEN JACOBS 182.00 52792 02/11/03 JAS100 JAS PACIFIC INC 6384.00 52793 02/11/03 JHE100 J&H ENVIRONMENTAL INC 3090.00 52794 02/11/03 JIM100 JESSE JIMENEZ 112.47 52795 02/11/03 KIN100 KINER/GOODSELL ADVERTISNG 9522.90 52796 02/11/03 KRI100 BRUCE KRIBBS CONSTRUCTION 14740.00 52797 02/11/03 LES020 JANELLE LESLIE 53.20 52798 02/11/03 L00010 LOCK SHOP INC 109.31 52799 02/11/03 LON015 LONG BEACH UNIFORM CO INC 396.12 52800 02/11/03 LOW100 LOWE'S COMPANIES INC 64.62 52801 02/11/03 LUN050 LUNDEEN PACIFIC CORP 48448.72 52802 02/11/03 MCG110 LOREN MC GUIRE 79.00 52803 02/11/03 MEE100 WAYNE MEEDS 160.00 52804 02/11/03 MIR020 MIRACLE RECREATION EQUIP 1450.43 52805 02/11/03 MUN010 MUNI FINANCIAL SERV INC 3857.00 52806 02/11/03 MUN175 IRVING MUNOWITZ 525.00 52807 02/11/03 NAW010 RON NAWROCKI 716.00 52808 02/11/03 NAW011 AIRI ANNA LIISA NAWROCKI 484.00 52809 02/11/03 NEW075 NEW PIG 624.52 52810 02/11/03 NEX010 NEXTEL COMMUNICATIONS 2451.62 52811 02/11/03 NIC101 NICKERSON & ASSOC INC 4465.00 52812 02/11/03 OFF005 OFFICE DEPOT INC 2714.84 52813 02/11/03 PAR030 PARKHOUSE TIRE INC 536.33 52814 02/11/03 PAR055 PARSANS CONSTRUCTION CO 43787.00 0 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:42AM 02/11/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 52815 02/11/03 PAR125 RACHEL PARRISH 98.00 52816 02/11/03 PER010 RONALD A PERKINS 69.00 52817 02/11/03 PIT010 PITNEY BOWES MAILING SYS 1366.00 52818 02/11/03 PIT100 NOEL PITTMAN 336.00 52819 02/11/03 PLA020 THE PLANNING CENTER 978.79 52820 02/11/03 PRI020 THE PRINTING PLACE 2765.95 52821 02/11/03 PRI070 PRINTING SOLUTIONS 876.80 52822 02/11/03 PR0005 PROFESSIONAL SERVICE IND 969.00 52823 02/11/03 PUR100 PURKISS ROSE-RSI 5015.00 52824 02/11/03 RAL050 RALPHS GROCERY CO 27.94 52825 02/11/03 RAS020 RASA - ERIC NELSON 5021.00 52826 02/11/03 RAS035 CHARLOTTE RASHMI-GRAFF 2152.50 52827 02/11/03 RIE200 PAT RIENSCHE 807.80 52828 02/11/03 RIV080 RIVERSIDE COUNTY HEALTH 840.00 52829 02/11/03 RIV090 RIVERSIDE CNTY REGISTRAR 28712.00 52830 02/11/03 RIV120 RIV COUNTY SUPERINTENDENT 123883.99 52831 02/11/03 R00100 ROOF TILE SPECIALTY INC 2400.00 52832 02/11/03 ROS030 DUNCAN ROSEME 350.00 52833 02/11/03 ROS200 GWENDOLYN ROSE 756.00 52834 02/11/03 SCI100 LOUISE SCIUTTO 120.00 52835 02/11/03 SMI150 MALCOLM SMITH MOTORSPORTS 719.56 52836 02/11/03 SN1010 STANLEY SNIFF 65.00 52837 02/11/03 SOCO10 THE SOCO GROUP INC 89.64 52838 02/11/03 SOU003 SOUND IMAGE 727.50 52839 02/11/03 SOU007 SOUTHWEST NETWORKS, INC 3705.00 52840 02/11/03 STA045 STAN'S AUTO TECH 679.51 52841 02/11/03 STA049 STAPLES BUSINESS ADVANTGE 120.05 52842 02/11/03 STA050 STAPLES 102.43 52843 02/11/03 STUO10 WILLIAM STUBBLEFIELD 451.50 52844 02/11/03 TLM100 TLMA ADMINISTRATION 51878.34 52845 02/11/03 TOL200 TOLL BROTHERS INC 3453.27 52846 02/11/03 TOP010 TOPS'N BARRICADES INC 534.87 52847 02/11/03 TRI100 TRI STATE LAND SURVEYORS 3959.60 52848 02/11/03 TRU010 TRULY NOLEN INC 75.00 52849 02/11/03 UND010 UNDERGROUND SERVICE ALERT 77.00 52850 02/11/03 VAN020 DENNIS VAN BUSKIRK 931.00 52851 02/11/03 VID050 VIDEO DEPOT 15.92 52852 02/11/03 VON010 VON'S C/O SAFEWAY INC 24.47 52853 02/11/03 WAL010 WAL MART COMMUNITY 74.87 52854 02/11/03 WAS011 WASTE MANAGEMENT OF THE 77.22 52855 02/11/03 WEB150 WEBSITES 2000 4100.00 52856 02/11/03 W00100 DEBBIE WOODRUFF 357.00 52857 02/11/03 YOH100 ELLEN YOHAI 98.00 52858 02/11/03 ZUR050 ZUMAR INDUSTRIES INC 376.27 CHECK TOTAL 2,731,197.48 5 z N M v �n r N c n a a o H Z M O N O W U £ a U E. a m O N F Ln O N F Ln O N F do O N F In O N F O N H Ln O N F O N N H O — N F O N N F O '� N F O - N F a a N O F O N O O O O O O O O O O O O O O O O O O O O O O .-� z W £ H Z O N O o m O O ti O O Ln Ol O r-+ N �+ O a w 0 N 0 CD 0 O 0 O 0 O o O O O o O o O 0 O 0 O Q' > O N O ul O o' > p m O O (N U Lc) O D O O a O U p Hz H U U 1--I H a n W U H o > z H z p H E+ w ff CY. 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NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 52696 02/06/03 &01929 CELIA RAPAN 60.00 52697 02/06/03 ATT075 AT&T WIRELESS SERVICES 188.22 52698 02/06/03 BUI040 BUILDING INDUSTRY ASSOC 29.00 52699 02/06/03 BUR082 VERN BURJE 25.00 52700 02/06/03 CAL015 CALIF BUILDING OFFICIALS 500.00 52701 02/06/03 CAL245 CALIF PUBLIC EMPLOYEES 42466.34 52702 02/06/03 DES023 DESERT CANCER FOUNDATION 1225.00 52703 02/06/03 EMP040 EMPLOYMENT DEVELOPMENT 543.00 52704 02/06/03 FOU100 FOUNDATION FOR RETARDED 2000.00 52705 02/06/03 GIB100 MICHAEL P GIBBENS 290.50 52706 02/06/03 IMP010 IMPERIAL IRRIGATION DIST 7524.91 52707 02/06/03 LAQ062 LA QUINTA HIGH SCHOOL 1000.00 52708 02/06/03 PER010 RONALD A PERKINS 26.35 52709 02/06/03 POW300 POWER PERSONNEL INC 3248.36 52710 02/06/03 RIV111 RIVERSIDE COUNTY SHERIFFS 98.00 52711 02/06/03 SOU010 SOUTHERN CALIF GAS CO 1518.00 52712 02/06/03 SPRO10 SPRINT 654.89 52713 02/06/03 SUN085 SUNLINE TRANSIT 44.00 52714 02/06/03 TIM075 TIME WARNER CABLE 152.12 52715 02/06/03 VAL200 VALLEY PARTNERSHIP 150.00 52716 02/06/03 VER200 VERIZON 3474.35 52717 02/06/03 VER210 VERIZON INTERNET SOLUTION 139.90 52718 02/06/03 WEI050 MARK WEISS 31.00 CHECK TOTAL 65,388.94 M o � o w �C N CD< O a a, a a a 1 W Z w Z w ti N N F z ca F a F a F O F W F CG] F w � z v; z Cl) z cn F w W w w w W a W w o F o H o F cz w w W U U7 Cu E• o o a 0 o a a w x m s m x m c U H < < < < M O O w N w O r-) a. < 0 H H a x o z a < w m a a z o o w _ E~-. 1 0 W m H x H z a U F OU G co H U H N (V O N N O O O O O O ❑ F p\ Ol O O 0) Ol O O O W C9 m Z H O l0 lD O N N O c7l, m O O O 1 < O 0 Z W a a < F F 11 .7 F < U F U O .7 rL F t S ❑ ❑ H F F O w W 0 0 o H x x H F o ❑ o a < Q O Z z z Z z E co) :7 ED U H z z W I W E+ .] Z CDO CD CDO CD pa 1--1 a O O o O o O < o W o o O o O o 4, O o O o 0 0 0 H z N N N cn E+ Cc. 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P. > 27 Q a o c. 7- CD N U •" U U �" �% O U < W W W W W E < N F+ F F F F a a r N O ' O O rl F Ol v' O Ol O z E» w z O N ^ r o M a E a < o n o 0 o r c o o r, a a cn a .? < < W > U U z F C4 W w x O O cn O U o W O E C > x ❑ ❑z ❑ ❑ z U z W W W z DZ z x z H W z z W WE-] U G] W > O O O > F > z > ❑ x x z W w 10 10 O W Ol N CJ > > CQ O rl G m Z z O O H ❑ H O d' �" N x a z o. rC m w m a � o O w F O O N O N W O O O N Q O O O O O E ❑ n rn Cn zIn Cl) rn o c 10 IL z N M z n n n O O U U � N 2 0 0 0 0 0 z O H F ❑ a O Ul O o F �n w ❑ z Q a w F Z cn ES W F r i cn a z W W z O O O O 3 N a a x a s o a x cr a a ❑ alw W w Q m z > > > > F w w z o > o 0 0 0 0 � o 0 0 �n U F x W a a > > > 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21LPM 01/30/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 52656 01/30/03 ABE001 JACQUES ABELS 150.00 52657 01/30/03 AE2010 AEP 110.00 52658 01/30/03 BOB100 BILL BOBBITT 50.00 52659 01/30/03 BOU100 MICHELE BOUDREAU 50.00 52660 01/30/03 BRO100 SHELDON BRODSKY 50.00 52661 01/30/03 BUT010 RICHARD BUTLER 75.00 52662 01/30/03 CAL167 CALPERS LONG-TERM CARE 26.31 52663 01/30/03 CAL300 GARY CALHOUN 50.00 52664 01/30/03 CUN100 DENNIS CUNNINGHAM 50.00 52665 01/30/03 DAV010 MIKE DAVIS 50.00 52666 01/30/03 DOU200 LES DOUGLAS 189.00 52667 01/30/03 FIL100 GIA FILICE 50.00 52668 01/30/03 GMA100 GMA 2571.70 52669 01/30/03 HOP150 ROGER HOPKINS 8875.00 52670 01/30/03 IMPO10 IMPERIAL IRRIGATION DIST 15333.43 52671 01/30/03 IMP012 IMPERIAL IRRIGATION DIST 363.00 52672 01/30/03 IRWO20 BARBARA IRWIN 50.00 52673 01/30/03 KIR010 TOM KIRK 150.00 52674 01/30/03 LAQ010 LA QUINTA ARTS FOUNDATION 1508.51 52675 01/30/03 LEW010 TOM LEWIS 50.00 52676 01/30/03 LOU100 ELSE LOUDON 50.00 52677 01/30/03 MAH100 CYRILLE P MAHFOUD 50.00 52678 01/30/03 MCG100 THOMAS A MCGRAW 50.00 52679 01/30/03 MOR200 KURT MORTENSON 50.00 52680 01/30/03 MOU050 LESLIE MOURIQUAND 50.00 52681 01/30/03 MOU100 DONALD J MOULIN 50.00 52682 01/30/03 OLA100 MILTON OLANDER 50.00 52683 01/30/03 POW300 POWER PERSONNEL INC 4924.56 52684 01/30/03 PUE050 MARIA L PUENTE 50.00 52685 01/30/03 REY050 ELAINE REYNOLDS 50.00 52686 01/30/03 ROB150 STEVE ROBBINS 150.00 52687 01/30/03 SHA050 ARCHIE SHARP 50.00 52688 01/30/03 SIE075 SIERRA LANDSCAPE CO INC 45108.55 52689 01/30/03 STJO10 VICTORIA ST JOHNS 50.00 52690 01/30/03 SUN085 SUNLINE TRANSIT 68.00 52691 01/30/03 TH0200 DAVID THOMS 50.00 52692 01/30/03 TIM075 TIME WARNER CABLE 132.85 52693 01/30/03 TYL050 ROBERT T TYLER 150.00 52694 01/30/03 VER200 VERIZON 510.87 52695 01/30/03 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 81,496.78 29 Z O N M m CO rl rr CP N O L U a F Z M O O M o W cD E r,C x U F < Oa c� w F U w F w F w F w F w F rn rn F E W F W F E W F E w H F. w' a, c. r 0 o O O o O 0 o o 0 O 0 O M CD o 0 0 0 0 o 0 c Z W F Z D o Ln 0 .-i 0 Ln 0 Ln 0 Ln r N o In O Ln o rn m o n O E a < 0 O 0 O o O O O o O o O M o O 0 O 0 O 0 O u) H O > Z r-� Z o CU a U Ul w p C7 Z F O 00 0 z H Z Z < a 0 n a a F a O ❑ z W > Z 00 < a F u) - c5 W a o a El H a O ❑ Z W > E o U 0. 0 z E- O U U > F H z D z z O U 0 Ln a a H O a O ❑ Z W > 7 z O U w H a .7 < a D F a D U 0 Ln F a Z H 0 o 00 a 0 O Z ❑ " Z Z W z > .a a r a E0 H a O ❑ Z w > u) a w a I E .= 10 to ❑ a a N a El F O ❑ Z W > z FF � O U > w z D i O U o Ln a F, F o O ❑ Z W > E o U CL U ❑ z r.Q U W H H x U a o n z F E E O Q U F > o n a F O ❑ z Z D W z > z O O n a H o a O ❑ Z 47 > a F U a F cn z o� a m < o m a a > <❑ H FC o F a G4 O E ❑ F Z W W > > Z w W U W F-I ❑ O > I > a W W M o o N M 0 0 N M 0 0 N M 0 O N M 0 O N M 0 O N M o o N M O 0 N O 0 N H ❑ ❑ H Z z Z < z < Z < Z < Z Z < Z Z H W < Z n. 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PAID NUMBER NAME DESCRIPTION 52347 DEF 12/16/02 150.00 IMP012 IMPERIAL IRRIGATION DIST TEMPORARY POWER/LQ COMMNTY P TOTAL VOIDED 150.00 33 A/P - AP6002 CHECKS TO BE VOIDED 10:33AM 01/31/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME INVOICE DESCRIPTION 52469 DEF 12/23/02 3872.54 RIV100 RIVERSIDE COUNTY SHERIFFS ROUTER FOR COPS OFFICE TOTAL VOIDED 3,872.54 34 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 51169 DEF 10/04/02 475.00 CAL031 CALIF PARK & RECREATION TOTAL VOIDED 475.00 3:47PM 02/03/03 PAGE 1 INVOICE DESCRIPTION PLAYGROUND SAFETY COURSE 35 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 52690 DEF O1/30/03 68.00 SUN085 SUNLINE TRANSIT TOTAL VOIDED 68.00 FACE INVOICE DESCRIPTION LIVE SCAN/FINGERPRINT CHECK kr, T4tyl 4 4 Q" February 18, 2003 COUNCIL/RDA MEETING DATE: ITEM TITLE• Transmittal of Treasurer's Report as of December 31, 2002 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated December 31, 2002, for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respeofully submitted, hn M. Falconer/, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: Treasurer's Report, La Quinta Financing Authority R ATTACHMENT 1 c&'y,1 4 etPQ" MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for December 31, 2002 DATE: February 4, 2003 Attached is the Treasurer's Report for the month ending December 31, 2002. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash ($846,332) $1,656,905 (1) $810,573 $1,656,905 LAIF $15,978,739 (1,500,000) 14,478,739 (1,500,000) US Treasuries (2) $58,067,570 34,784,760 (35,000,000) (40,714) 57,811,616 (255,954) US Gov't Agencies (2) $14,973,066 4,968,656 (5,000,000) 47,486 14,989,208 16,142 Commercial Paper (2) $0 0 0 Mutual Funds $9,515,654 1 1,688,357 7,827,297 1,688,357 Total $97,688,697 $41,410,321 $43,188,357 $6,772 1 $95,917,433 $1,771,264 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. Date Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. K E E N o 4) (1) v v 0 0 0 CO Z Z z z Z Z Z c12 a Z N a - m.E A 0 N N j O « 0.9 ? 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"oKpo�o�oaorc_ �F�j�¢`P rc�$, rcg 3�K$K Sra3i a; U M CITY OF LA QUINTA BALANCE SHEET 12/31/02 ASSETS: TOTAL ASSETS LIABILITIES: TOTAL LIABILITIES EQUITY -FUND BALANCE POOLED CASH LORP INVESTMENT IN POOLED CASH INVESTMENT T-BILL/NOTES & OTHER AUTO MALL CASH LORP CASH BOND REDEMPTION CASH BOND RESERVE CASH BOND PROJECT CASH BOND ESCROW CASH PETTY CASH CASH & INVESTMENT TOTAL INVESTMENT IN LAND HELD FOR RESALE ACCOUNTS RECEIVABLE PREMIUM/DISCOUNT ON INVESTMENT LORP-ACCOUNTS RECEIVABLE INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE DUE FROM OTHER AGENCIES DUE FROM OTHER AGENCIES - CVAG CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS DUE FROM OTHER FUNDS DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA ADVANCES TO OTHER FUNDS NSF CHECKS RECEIVABLE ACCRUED REVENUE FIXED ASSETS ACCUMULATED DEPRECIATION TRAVELADVANCES EMPLOYEE ADVANCES PREPAID EXPENSES RECEIVABLE TOTAL WORKER COMPENSATION DEPOSIT RENT DEPOSITS UTILITY DEPOSITS MISC. DEPOSITS DEPOSITS TOTAL CITY CITY RDA RDA FA FIXED LONG TERM FIXED LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL 3,171,370,82 0.00 0.00 11 412,450.14 0.00 0.00 8,36443 0.00 14 592. 185 39 0.00 0,00 670,000.00 000 0.00 0.00 000 670,000 00 43,000 000.00 0.00 0.00 0.00 0.00 0.00 000 000 43.000.000 00 0.00 000 000 0.00 0.00 0.00 26,126.00 0.00 0.00 000 000 26.126 00 0.00 0.00 0.00 4,536.45 000 0.00 339 53 0.00 4.875 98 000 0.00 0 00 000 000 000 0 00 0 o0 0 00 0.00 0.00 0.00 37,853.394.86 0.00 0.00 000 000 37,853,394 86 0,00 0.00 000 0.00 0.00 0.00 0.00 0.00 000 1,200.00 0.00 0.00 000 0.00 0.00 000 0.00 1.200 00 - 46.172 570.82 0.00 0.00 49,966.507 45 0.00 0 00 8703 96 0 00 96. 147,78223 0.00 0,00 0.00 0.00 0.00 0.00 0 00 0.00 000 139,540.76 0.00 0.00 60,900.00 0.00 0.00 000 000 200.440 76 (51,136.76) 0.00 0.00 (179,21200) 0.00 0,00 000 0.00 (230.34876) 0.00 0,00 000 53.304.34 0.00 0.00 000 000 53,304 34 220.844.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 220.844 75 (59.06) 0,00 0.00 13,215,683 11 0.00 000 000 000 13,215,624 05 1,164.702.00 227,833.02 1,392,535 02 2,299 096.69 0,00 0.00 0.00 0.00 0.00 000 2,299.096 69 (2,299,096.69) 30,600.37 0.00 0.00 0.00 0.00 000 0.00 0 00 (2,299,096 69! 30,600 37 0.00 0.00 163,691.37 0.00 0,00 0.00 000 163,691.37 8,497.550,20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8497.550 20 4.684,512.42 0,00 0.00 0.00 0.00 0.00 0.00 0.00 4.684,512 42 1,100,000.00 2,500.689.78 3.600,689 78 3.483.86 0.00 0.00 0.00 0.00 0.00 000 000 3,483 86 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 000 0.00 308,622.199. 00 308,622,19900 1,018 482.90 0.00 1,018.482 90 300.00 0.00 0.00 0,00 0.00 0.00 000 000 30000 0,00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 16,808,82L44 308022,199.00 0.00 16.042,889.62 0.00 0.00 0.00 000 341.473.91006 148,445.00 0.00 0.00 0.00 0.00 0.00 000 000 148 445 00 000 Goo 000 0.00 000 000 000 000 000 7500 000 0.00 0.00 0.00 0.00 0.00 0.00 7500 (951.79) 0.00 0.00 0.00 0.00 0.00 000 000 (951 79) 147,568,21 0.00 0.00 0.00 0.00 0.00 0 00 0.00 147,568.21 GENERAL FIXED ASSETS 0.00 0.00 0,00 0.00 52,094.306,00 0.00 000 0.00 52 094,306 00 ACCUMULATED DEPRECIATION 0.00 000 000 AMOUNT AVAILABLE TO RETIRE L7T DEBT 0.00 0,00 0.00 000 0.00 0.00 0.00 000 0.00 AMOUNT TO BE PROVIDED FOR L/T DEBT 0.00 0.00 1,694,231.51 0.00 000 160,998,172. 00 0.00 7,475,000,00 170,167 403.51 _- __ _ _.___-__ _-_. TOTAL OTHER ASSETS 0 00 0.00 1,694,231.51 0.00 52.094,306.00 160,998,172 00 0.00 7 475,000 .00 222,261 J09 51 63.128,960.47 308,622.199.00 1,694,231.51 66.009,397.07 52,094,306,00 160,998,172. 00 8.703.96 7475.000.00 660 030,970 01 ACCOUNTS PAYABLE 390.026.51 0.00 0.00 (345.504.00) 0.00 0.00 0.00 0.00 44.522.51 DUE -TO OTHER AGENCIES 132,946.81 0.00 0.00 0.00 0,00 0.00 000 0.00 132,946 61 DUE TO OTHER FUNDS 163,691.37 0.00 0.00 1,798,529,04 0.00 0.00 000 0.00 1.962.220 41 INTEREST ADVANCE -DUE TO CITY 2,500.689.78 0.00 0.00 12 483 537,00 000 0.00 0.00 0.00 14,984,226 78 ACCRUED EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 INTEREST PAYABLE 95.538.44 95.538 44 PAYROLL LIABILITIES 49,636.64 0.00 0.00 0.00 0,00 0.00 0.00 0.00 49.636.64 STRONG MOTION INSTRUMENTS 4.654,89 0.00 000 0.00 0.00 0.00 000 0.00 4,654 89 FRINGE TOED LIZARD FEES 48,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 48.000.00 SUSPENSE (6,254,45) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (6,254.45) DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 000 0.00 000 000 000 PAYABLES TOTAL 3,283.391.55 0.00 0.00 14,032.100. 48 0.00 0.00 0.00 0.00 17,315.492 03 ENGINEERING TRUST DEPOSITS 1,400,00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 1.40000 S0. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 LQRP DEPOSITS 0.00 0.00 0.00 17.801.00 0.00 0.00 0.00 0.00 17,801.00 DEVELOPER DEPOSITS 884.731.88 0.00 0.00 18,014.50 0,00 0.00 0.00 0.00 902 746.38 MISC. DEPOSITS 439,568.66 coo 0.00 25,000.00 000 0.00 0.00 0.00 464,568 66 AGENCY FUND DEPOSITS 1,067,377.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,067,377 08 TOTAL DEPOSITS 2.393,077,62 0.00 0.00 60,815.50 0.00 0.06 0.00 0 00 2 453,8 33 12 DEFERRED REVENUE 1.164.702,00 0,00 0.00 11,079,695. 08 000 000 000 - 000 12,244.39708 OTHER LIABILITIES TOTAL 1.164,702,00 0.00 0.00 11 0i9,695.08 0.00 0�00 000 000 12,244,397 08 COMPENSATED ABSENCES PAYABLE 0.00 000 422.197.92 0.00 0.00 0.00 0.00 0.00 422.197 92 DEVELOPER AGREEMENT 743.722.59 743.722.59 DUE TO THE CITY OF LA OUINTA 0.00 0.00 528,311.00 0.00 0.00 0.00 0.00 0.00 528.311.00 DUE TO COUNTY OF RIVERSIDE 0,00 0.00 0.00 0.00 0.00 2.250.000. 00 0.00 0.00 2,250.000.00 DUE TO C.V. UNIFIED SCHOOL DIST. 0.00 0,00 0.00 0,00 0.00 8,063,172.00 0.00 0.00 8,063,172.00 DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BONDS PAYABLE 0.00 0.00 0.00 0.00 0.00 150,655,000.00 0.00 7 475,000.00 158,160,000.00 TOTAL LONG TERM DEBT 0,00 0.00 1,694,231.51 0.00 0.00 160.998.172.00 0.00 7,475.000 00 170,167 403.51 6.841,171,17 0.00 1.694,231.51 25,172.6 11 06 0.00 160.998,172,00 0.00 7,475.000.00 202.181,18574 56,287.789. 32 308,622,199.00 0,00 40.836,786.01 52,094,306.00 0.00 8,703.96 0.00 457,849, 78429 TOTAL LIABILITY & EQUITY 63.128.960,49 308,622,199. 00 1.694,231.51 66,009,397.07 52,094,306,00 160,998,172.00 8,703.96 7 475,000.00 660.030.970.03 (0.02) 0.00 0.00 (0,00) 0.00 000 0.00 0.00 (0.02) CASH & INVESTMENT TOTAL 96,147,782.23 PREMIUM/DISCOUNT ON INVESTMENT (230,348,76) TOTAL 95,917,433.47 0000 o ma000 e NOM 1- 0) V O41n cD COD00 V �0 70)10 nMCD O) CV — —— N � 7 M ac) IT 0 0 0 0 0 0 0 0 0 0 1n O)O0 GnD QIaoN m00(D 10(D M 1n�0 �N(DO)10 nco N— e-- N 10 t") a M 10 D o e o 0 0 0 0 0 0 10 O 10 N 0, N Cl) 1000n CO C c0 O M Q) O t0' ao0 10 ncD n' N N— N 10 V 1D M 10 0 0 0 0 0 10 to L 0 0 0 0 0 01 N 10 n �; w 10 0 0 0 N LL00) Cl) co co co CO nN 0 N e'- N N 10 V 10 V l0 0 0 0 E o m o 0 0 0 0 co O 10 10 M n2 N 10 0) N 10 0) (D 00 cD .0 M .99(q . (y e- - - N N 1 Co (o c0 d' (D 0 0 0 0 0 0 0 0 I* (OD �cM0N0 ow M 000---- M 10(D 1D onioo�°)' A0000 0 Ecoovlovo �oo0 0 0 E(Or--m4Lf)w me Q)M n M N O co 04 M ry N mc0� cli .NN— M y(D 10 (D 10 (D ❑ ❑ 0 0 0 E 0 o 0 0 0 0 E 1000)0)N co m o 0 0 0 0 E Db N O N o)0 O MOON M N NO * 0) f� (D 10 >m(M �Ne- (`7 R M cn >>(D (D (O cD c0 N 1N� Z Z 0 0 0 E 0 0 0 0 0 0 ovon m o o 0 0 0 oln O co 10c a 0 0 1n o) c, O N 1O O N n MN M NmMON V? N M N 1n (D (D cD (D N� Ne- N Q�N 0(D 00000o Eoo 00 o MRN N Eo0 0 o 0 N (DN NM O N (D �.. cD yON� M dc`l c! M N c00 .-. c, N C N r' N ~ V M M M 41 cD (D c0 (D cD � N 0 0 0 0 0 o- 0 0 l(D(6" N O coo. , M 0 00) N O) M 10 10� V � M M N ,NlN a vM M M V co (D 0 0 0 E o O o 0 0- o O a g O (D O 10 M � V M V V' 0 M- M N N noon r� �toco(6(o N �N� N -�jaM V Cl) V -) E E E E y W E E N N y N N N m m > > C C L C C C t! N C N C C N N C N Gl o) 0 N U a w U a ; (Dv a y 'am m m C m > p 0 C m A?c p U ID oiiQw a (LrT w CL <w y O O O m 0 0 0— j, N N N m m O O O— m w 0 m m _O N O) O) 01 C C C ° N E E E� m E E E N m m m 10 E E E� � m m m c moo— www�'� ' www�m d wwwFm cy c M a 'O V~ •O V 'O m N N m r d co CD J � E mmm o ow m cc c o 0 m >>> o O O U Il' c C C 0)LL C C C 0)!n m c C C m C C C .)S > C C c )S > C aa<A Ux❑ aaa(nag aaa(nag 10 T-vy 4 a4&Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Reports dated December 31, 2002 RECOMMENDATION: Receive and File AGENDA CATEGORY: BUSINESS SESSION: February 18, 2003 CONSENT CALENDAR: BACKGROUND AND OVERVIEW: STUDY SESSION: PUBLIC HEARING: Transmittal of the December 31, 2002 Statement of Revenue and Expenditures for the City of La Quinta. yJhn Ily submitt , z!'7�j alc er Finance Director Approved for submission by: Thomas P. Genovese City Manager Attachments: 1. Revenue and Expenditures Report, December 31, 2002. CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2002 - 12/31/02 FUNDS BUDGET RECEIVED RECEIVED General $16,679,218.33 $7,649,281.56 45.90% Library 623,100.00 7,770,08 1.20% Gas Tax Revenue 569,900.00 259,267.72 45,50% Cmaq/Istea 595,235.00 0.00 0,00% Federal Assistance 164,800.00 0,00 0.00% Assessment District 2000-1 0.00 5,019.92 0.00% Slesf (Cops) Revenue 102,487.12 82.56 0.10% Local Law Enforcement 28,300.00 24,818.71 87.70% Lighting & Landscaping 829,700.00 23,058.44 2,80% Quimby 33,400.00 4,137.54 12.40% Crime Violent Task Force 94,881,35 53,092.05 56.00% Infrastructure 61,700,00 39,145,53 63.40% Village Parking 0,00 0.00 0,00% South Coast Air Quality 23,281.00 10,018.17 43.00% LQ Public Safety Officer 2,300.00 2,182,31 94.90% Interest Allocation 0.00 0.00 0.00% Capital Improvement 43,535,915.22 8,212,878.56 18.90% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 1,100.00 0.00 0.00% Equipment Replacement 333,148.00 318,275.23 95.50% Information Technology 176,164.00 170,926.69 97.00% Arts In Public Places 104,000.00 64,992.51 62.50% Transportation 572,100.00 530,591.22 92.70% Parks & Recreation 271,500.00 181,809.33 67.00% Civic Center 213, 300, 00 151, 817.11 71, 20 % Library Development 130,400.00 84,407.88 64.70% Community Center 53,600,00 37,652,06 70.20% Street Facility 8,500.00 8,210.90 96.60 % Park Facility 2,700,00 1,917.41 71.00% Fire Protection Facility 48,700.00 31,685.99 65.10% Library Development (County) Facility 204,000.00 0,00 0.00% La Quinta Financing Authority 688,130.00 485,536.62 70.60% RDA Project Area No.1 36,087,205,00 2,010,319.12 5.60% RDA Project Area No. 2 14,979,354.00 316,402.77 2.10% Total $117,218,119.02 $20,685,297.99 17.609/6 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2002 - 12/31/02 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $17,968,660.33 $5,855,462.49 $78,025.93 $12,035,171.91 32.6% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 284,949.96 0.00 284,950.04 50.0 % Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 (55.00) 0.00 164,880.00 0.0% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1 % Slesf (Cops) Revenue 100,287.12 0.00 0.00 100,287.12 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 9,356.43 0.00 30,643.57 23.4 % Lighting & Landscaping 829,700.00 414,850.02 0.00 414,849.98 50.0% Quimby 135,826.35 5,629.35 0.00 130,197.00 4.1 % Infrastructure 3,141,648.00 884,100.98 0.00 2,257,547.02 28.1 % Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 2,684.69 0.00 (2,684.69) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 43,535,915.22 8,212,878.55 17,054.43 35,305,982.24 18.9 % Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 328,842.00 60,351.51 0.00 268,490,49 18.4 % Arts In Public Places 472,261.00 230,064.13 0.00 242,196.87 48.7 % Transportation 1,439,804.17 691,624.70 0.00 748,179.47 48.0% Parks & Recreation 5,391,927.00 2,168,271.55 0.00 3,223,655.45 40.2% Civic Center 568,518.00 126,829.83 0.00 441,688.17 22.3 % Library Development 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% ry County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 611,100.00 104,641.33 5,234.02 501,224.65 17.1% La Quinta Financing Authority 557,328.58 487,117.49 0.00 70,211.09 87.4 % RDA Project Area No. 1 48,758,465.77 9,784,497.14 0.00 38,973,968.63 20.1 % RDA Project Area No. 2 19,799,453.55 3,474,656.38 19,870.00 16,304,927.17 17.5% Total $151,883,455.49 $32,831,623.14 $120,184.38 $118,931,647.97 21.6% GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 535,600.00 233,917.66 301,682.34 43.670% No Low Property Tax Distribution 704,700.00 325,019.55 379,680.45 46.120 % Document Transfer Tax 387,670.00 267,769.46 119,900.54 69.070% Sales Tax 3,800,000.00 1,646,681.02 2,153,318.98 43.330% Transient Occupancy Tax 3,510, 100.00 1,044,443,91 2,465,656. 09 29.760% Franchise Tax 560 000.00 131 934.71 428 065.29 23.560 % TOTAL TAXES 9,498,070.00 3,649,766.31 5,848,303.69 38.430% LICENSE & PERMITS: Business License 175,100,00 84,269,40 90,830.60 48.130% Animal License 12,400.00 7,329.50 5,070.50 59.110% Building Permits 412,500.00 457,867.06 (45,367.06) 111,000% Plumbing Permits 89,400.00 72,292.59 17,107.41 80.860% Electrical Permits 68,000.00 76,094.10 (8,094.10) 111.900% Mechanical Permits 37,000.00 44,516.48 (7,516.48) 120.310% Misc. Permits 46200.00 25878.15 20,321.85 56.010% TOTAL LICENSES & PERMITS 840,600.00 768,247.28 72,352.72 91.390 % FEES: Sale of Maps & Publications 1,200.00 1,020.92 179.08 85.080% Community Services Fees 187,350.00 82,570.35 104,779.65 44.070% Bldg &Safety Fees 357,950.00 447,107,11 (89,157.11) 124,910% Community Development Fees 258,400.00 102,365.38 156,034.62 39.620% Public Works Fees 468,550.00 355,563.75 112,986.25 75,890% TOTAL FEES 1,273,450.00 988,627.51 284,822.49 77.630% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,426,200.00 730,995.78 695,204.22 51.250% Motor Vehicle Code Fines 60,000.00 45,753.31 14,246.69 76.260 % Parking Violations 45,000,00 33,025.47 11,974.53 73.390% Misc. Fines 10,000,00 9,160.20 839.80 91.600% AB939 145,00&00 32,901,34 112,098.66 22.690% County of Riverside Grant 0.00 0.00 0.00 0.000 % State of California Grant 38,261.21 100,924.02 (62,662.81) 263.780 % Fire servicesCredit 1,698,000.00 0.00 1,698,000.00 0.000% CSA152 Assessment 150 000.00 189 703.25 (39 703.25) 126.470 % TOTAL INTERGOVERNMENTAL 3,572,461.21 1,142,463.37 2,429,997.84 31.980% INTEREST 1,359,100.00 1,022,095.05 337,004.95 75.200% MISCELLANEOUS Miscellaneous Revenue 5,250.00 2,640,32 2,609.68 50.290% Litigation settlement 0.00 75,443.32 (75,443.32) 0.000 % Cash Over/(Short) 0.00 (1,60) 1.60 0.000% TOTAL MISCELLANEOUS 5,250.00 78,082.04 (72,832.04) 1487.280% TRANSFER IN 130,287.12 &00 130,287.12 0.000 % TOTAL GENERAL FUND 16,679,218.33 7,649,281.56 9,029,936.77 45.860 % 2 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 621,600.00 0,00 621,600.00 0.000% Interest 1,500.00 7,770.08 (6,270.08) 518.010% TOTAL LIBRARY 623,100.00 7,770.08 615,329.92 1.250% GAS TAX REVENUE: Section 2105 162,500.00 79,061.40 83,438.60 48.650 % Section2106 112,000,00 54,957.18 57,042.82 49.070% Section 2107 209,300.00 105,762.79 103,537.21 50,530 % Section2107.5 6,000.00 6,000.00 0.00 100.000% Traffic Congestion Relief 72,200.00 9,818.28 62,381.72 13.600 % Interest 7900.00 3668.07 4,231.93 46,430% TOTAL GAS TAX 569,900.00 259,267.72 310,632.28 45.490% CMAQ/ISTEA CMAQ/ISTEA Grant 595,235,00 0.00 595,235.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTALCMAQ/ISTEA 595,235.00 0.00 595,235.00 0.000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 164,800.00 0.00 164,800.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 164,800.00 0.00 164,800.00 0.000% ASSESSMENT DISTRICT 2000-1 Interest 0.00 5,019.92 (5,019.92) 0.000% Assessment Bond Proceeds 0.00 0.00 0.00 0.000% Prepayments -sewer assessments 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0,000 % TOTAL ASSESSMENT DISTRICT 0.00 5,019.92 (5,019.92) 0.000% SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,287.12 0.00 100,287.12 0.000% Interest 2,200.00 82.56 2,117.44 3,750% TOTAL SLESF (COPS) 102,487.12 82.56 102,404.56 0.080 % LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28,000,00 24,243.00 3,757.00 86.580% Interest 300.00 575,71 (275.71) 191,900% Transfer in 0.00 0.00 0.00 0.000% TOTAL LLEBG 28,300.00 24,818.71 3,481.29 87.700% LIGHTING & LANDSCAPING REVENUE: Assessment 829,700.00 23,058.44 806,641.56 2.780% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0,000% TOTAL LIGHTING & LANDSCAPING 829,700.00 23,058.44 806,641.56 2.780 % QUIMBY REVENUE: Quimby Fees 25,000,00 &00 25,000.00 0.000% Interest 8,400.00 4,137.54 4,262.46 49,260% TOTAL QUIMBY 33,400.00 4,137.54 29,262.46 12.390% CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 63,381.35 50,000.00 13,381.35 78.890% Grant revenue 31,500.00 0.00 31,500.00 0.000% Asset Forfeiture 0.00 2,500,00 (2,500.00) 0.000% Interest 0.00 592.05 (592.05) 0.000% TOTAL CRIME VIOLENT TASK FORCE 94,881.35 53,092.05 41,789.30 55.960% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 61,700,00 39,145.53 22,554.47 63.440% Transfer in 0.00 0.00 0,00 0,000% TOTAL INFRASTRUCTURE 61,700.00 39,145.53 22,554.47 63.440% VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 0,000% TOTAL VILLAGE PARKING 0.00 0.00 0.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.O. Contribution 21,881,00 9,066.79 12,814.21 41.440% Interest 1400.00 951.38 448.62 67.960% TOTAL SCAQ 23,281.00 10,018.17 13,262.83 43.030% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 300.00 182.31 117.69 60.770% TOTAL LQ PUBLIC SAFETY 2,300.00 2,182,31 117.69 94,880% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0.00 0.00 0.000% Transfer In 0.00 0,00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00 0,000% CAPITAL IMPROVEMENT FUND: CVAG 2,963,317.89 381,201,37 2,582,116.52 12,860% CVWD 877,462.40 0.00 877,462.40 0.000% County of Riverside 0.00 0.00 0.00 0.000% Joint Powers Ins Authority 0,00 0.00 0.00 0.000 % City of Indio 211,409,00 163,691,37 47,717.63 77.430 % SB300 Funding 19,365.74 0,00 19,365.74 0,000% Surface Transportation 3,939,818.00 0.00 3,939,818.00 0.000% SB821-Bicycle Path Grant 55,353.00 0.00 55,353.00 0.000% State of California 650,000.00 0.00 650,000.00 0.000% APP Contribution 0.00 0.00 0.00 0,000% Developer Agreement Funding 2,000.00 0.00 2,000.00 0.000% Transfers in From Other Funds 34 817 189.19 7,667,985.82 27 149 203.37 22.020 % TOTAL CIP REVENUE 43,535,915.22 8,212,878.56 35,323,036.66 18.860 % LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0,00 0.00 0.00 0,000% Bond Proceeds 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0,000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000% URBAN FORESTRY Grant Revenue 1,100.00 0.00 1,100.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0.000% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 289,348.00 289,34&00 0.00 100.000% 0.00 0,00 0,00 0.000% 43,800.00 28,927.23 14,872.77 66.040% 0.00 0,00 0.00 0.000% 333,148.00 318,275,23 14,872.77 95.540% 162,164.00 162,164.00 0.00 100.000% 0.00 0.00 0.00 0.000% 14,000,00 8,762,69 5,237,31 62.590% 0.00 0.00 0.00 0.000% 176,164.00 170,926.69 5,237.31 97.030% 87,300.00 58,404.84 28,895.16 66.900% 0.00 0.00 0.00 0.000 % 16 700,00 6,587.67 10,112.33 39.450 % 104,000.00 64,992.51 39,007.49 62,490% 549,000,00 493,349.13 55,650.87 89.860% 23,100.00 37,242.09 (14,142.09) 161.220% 0.00 0.00 0.00 0.000% 572,100.00 530,591.22 41,508.78 92.740% 251,000.00 161,610.00 89,390.00 64,390% 20,500.00 20,199.33 300.67 98.530% 0.00 0.00 0.00 0.000% 271,500.00 181,809,33 89,690.67 66.960% 183,000,00 133,004.66 49,995.34 72,680% 30,300.00 18,812.45 11,487.55 62,090% 0,00 0,00 0.00 0.000% 213,300.00 151,817.11 61,482.89 71.180% 7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 112,500.00 74,431.00 38,069.00 66,160% 17,900.00 9,976.88 7,923.12 55.740% 0.00 0,00 0.00 0,000% 130,400.00 84,407.88 45,992.12 64.730% 48,500.00 32,946.00 15,554.00 67.930% 5,100,00 4 706.06 393.94 92.280% 53,600.00 37,652.06 15,947.94 70.250% 7,500.00 7,173.37 326.63 95.640% 1000.00 1037.53 (37.53) 103.750% 8,500.00 8,210.90 289.10 96.600% 2,500.00 1,647.00 853.00 65.880% 200.00 270A1 (70.41) 135.210% 2,700,00 1,917.41 782.59 71,020% 48,500.00 31,418.15 17,081.85 64.780% 200.00 267.84 (67.84) 133.920% 48,700.00 31,685.99 17,014.01 65.060% 200,000.00 0.00 200,000.00 0.000% 41000.00 0,00 4,000.00 0.000% 204,000.00 0.00 204,000.00 0,000% Efl 07/01/2002-12/31/02 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT GENERAL GOVERNMENT: REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LEGISLATIVE 666,585.00 307,774.66 0.00 358,810.34 46.2% CITY MANAGER'S OFFICE 715,373.00 271,197.95 0.00 444,175.05 37.9% ECONOMIC DEVELOPMENT 905,719.00 330,446.31 0.00 575,272.69 36.5% PERSONNEL/RISK MGT - REVISED 28,000.00 0.00 0.00 28,000.00 0.0% PERSONNEL/RISK MGT 591,265.00 397,810.71 0.00 193,454.29 67.3% TOTAL GENERAL GOVERNMENT 2,906,942.00 1,307,229.63 0.00 1,599,712.37 45.0% FINANCE: FISCAL SERVICES 620,157.00 283,872.25 0.00 336,284.75 45.8% CENTRAL SERVICES - REVISED 76,204.00 0.00 0.00 76,204.00 0.0% CENTRAL SERVICES 590,871.00 194,960.91 0.00 395,910.09 33.0% TOTAL FINANCE 1,287,232.00 478,833.16 0.00 808,398.84 37.2 % CITY CLERK 460,305.00 189,198.70 0.00 271,106.30 41.1 % COMMUNITY SERVICES SENIOR CENTER - REVISED 1,700.00 0.00 0.00 1,700.00 0.0% SENIOR CENTER 289,365.00 117,633.77 0.00 171,731.23 40.7% PARKS & RECREATION ADMINISTRATION 842,534.00 326,192.58 0.00 516,341.42 38.7 % PARKS & RECREATION PROGRAMS 95,850.00 43,837.04 0.00 52,012.96 45.7 % TOTAL COMMUNITY SERVICES 1,229,449.00 487,663.39 0.00 741,785.61 39.7 % POLICE: POLICE SERVICES - REVISED 49,377.00 0.00 0.00 49,377.00 0.0% POLICE SERVICES 4,461,724.33 1,299,520.54 26,583.93 3,135,619.86 29.1 % TOTAL POLICE 4,511,101.33 1,299,520.54 26,583.93 3,184,996.86 28.8% BUILDING & SAFETY: BUILDING&SAFETY -ADMIN 212,016.00 95,108.08 0.00 116,907.92 44.9% CODE COMPLIANCE - REVISED 1,500.00 0.00 0.00 1,500.00 0.0% CODE COMPLIANCE 566,659.00 250,104.14 0.00 316,554.86 44.1 % ANIMAL CONTROL 203,582.00 83,973.69 0.00 119,608.31 41.2% BUILDING - REVISED 205,000.00 0.00 0.00 205,000.00 0.0% BUILDING 584,968.00 353,519.73 0.00 231,448.27 60.4% EMERGENCY SERVICES 35,390.00 15,748.09 0.00 19,641.91 44.5% FIRE 1,752,000.00 762.25 0.00 1,751,237.75 0.0% CIVIC CTR BUILDING OPER - REVISED 10,000.00 0.00 0.00 10,000.00 0.0% CIVIC CENTER BUILDING -OPERATIONS 1,020,063.00 703,310.81 0.00 316,752.19 68.9% TOTAL BUILDING & SAFETY 4,591,178.00 1,502,526.79 0.00 3,088,651.21 32.7 % COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT -ADMIN 546,312.00 157,285.34 0.00 389,026.66 28.8% CURRENT PLANNING 699,551.00 232,859.43 0.00 466,691.57 33.3% TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 390,144.77 0.00 855,718.23 31.3 % PUBLIC WORKS: PUBLIC WORKS ADMIN - REVISED 50,000.00 0.00 0.00 50,000.00 0.0% PUBLIC WORKS ADMINISTRATION 244,397.00 133,483.76 0.00 110,913.24 54.6% DEVELOPMENT & TRAFFIC - REVISED 240,000.00 0.00 0.00 240,000.00 0.0% DEVELOPMENT & TRAFFIC 1,008,986.00 453,957.75 3,300.00 551,72&25 45.0% MAINT/OPERATIONS- STREETS 1,881,960.00 359,104.31 42,142.00 1,480,713.69 19.1 % MAINT/OPERATIONS- LTG/LANDSCAPING 1,601,786.00 685,346.38 6,000.00 910,439.62 42.8% CONSTRUCTION MGT - REVISED 6,246.00 0.00 0.00 6,246.00 0.0% CONSTRUCTION MANAGEMENT 337,755.00 108,771.76 0.00 228,983.24 32.2% TOTAL PUBLIC WORKS 5,371,130.00 1,740,663.96 51,442.00 3,579,024.04 32.4% TRANSFERS OUT 348,333.45 127,860.68 0.00 220,472.77 36.7 % GENERAL FUND REIMBURSEMENTS (3,982,873.45) (1,668,179.13) 0.00 (2,314,694.32) 41.9% NET GENERAL FUND EXPENDITURES 17,968,660.33 5,855,462.49 78,025.93 12,035,171.91 32.6% 0 CITY OF LA QUINTA 07/01/2002 - 12/31/02 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0% GAS TAX REIMBURSE GENERAL FUND 569,900.00 284,949.96 0.00 284,950.04 50.0% TRANSFER OUT 0.00 0.00 000 0.00 0.0% TOTAL GAS TAX 569,900.00 284,949.96 0.00 284,950.04 50.0 % QUIMBY FUND: TRANSFER OUT 135,826.35 5,629.35 0.00 130,197.00 4.1 % FEDERAL ASSISTANCE FUND: TRANSFER OUT 164,825.00 (55.00) 0.00 164,880.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 0.00 2,684.69 0.00 (2,684.69) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,684.69 0.00 (2,684.69) 0.0% CMAQ/ISTEA TRANSFER OUT 595,235.00 0.00 0.00 595,235.00 0.0 % VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 9,356.43 0.00 30,643.57 23.4% TOTAL VIOLENT CRIME TASK FORCE 40,000.00 9,356.43 0.00 30,643.57 23.4 % SLESF(COPS) TRANSFER OUT 100,287.12 0.00 0.00 100,287.12 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 414,850.02 0.00 414,849.98 50.0 % TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 829,700.00 414,850.02 0.00 414,849.98 50.0 % INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 3,141,648.00 884,100.98 0.00 2,257,547.02 28.1 TOTAL INFRASTRUCTURE 3,141,648.00 884,100.98 0.00 2,257,547.02 28.1 % ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 0.1 % TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 0.1 % 10 CITY OF LA QUINTA 07101/2002-12/31/02 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,439,804.17 691,624.70 0.00 748,179.47 48.0% TOTAL TRANSPORTATION 1,439,804.17 691,624.70 0.00 748,179.47 48.0% PARKS & RECREATION INTEREST ON ADVANCE 0.00 12,663.00 0.00 (12,663.00) 0.0% TRANSFER OUT 5,391,927.00 2,155,608.55 0.00 3,236,318.45 40.0% TOTAL PARKS & RECREATION 5,391,927.00 2,168,271.55 0.00 3,223,655.45 40.2 % CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,831.00 101,915.00 0.00 101,916.00 50.0% TRANSFER OUT 364,687.00 24,914.83 0.00 339,772.17 6.8% TOTAL CIVIC CENTER 568,518.00 126,829.83 0.00 441,688.17 22.3 % LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6% TOTAL LIBRARY DEVELOPMENT 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6 % COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 &00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% FIRE PROTECTION PROGRAM COSTS TRANSFER OUT LIBRARY COUNTY PROGRAM COSTS TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% 1,500,000.00 0.00 0.00 1,500,000.00 0.0% TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 0.0% 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% TOTAL LIBRARY COUNTY DIF 0.00 0.00 u.Uu u.uu U.0 ro CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 42,554,472.64 8,045,414.40 17,054.43 34,492,003.81 18.9% PROJECT REIMBURSEMENTS TO GEN FUND 981,442.58 167,464.15 0.00 813,978.43 17.1% TOTAL CAPITAL IMPROVEMENT 43,535,915.22 8,212,878.55 17,054.43 35,305,982.24 18.9 % ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP OPERATING EXPENSES-APP ART PURCHASES TRANSFER OUT LQ NORTE (97-1) CIP FUND PROJECT EXPENSES TRANSFER OUT URBAN FORESTRY GRANT TRANSFER OUT 3,700.00 0.00 0.00 3,700.00 0.0% 1,700.00 2,106.07 0.00 (406.07) 123.9% 127,500.00 57,958.00 0.00 69,542.00 45.5 % 339,361.00 170,000.06 0.00 169,360.94 50.1 % TOTAL ART IN PUBLIC PLACES 472,261.00 230,064.13 0.00 242,196.87 48.7 % 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 0.00 0.0% 1,100.00 0.00 0.00 1,100.00 0.0% rry i 11 CITY OF LA QUINTA OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND REVISED - OPERATING EXPENSES 22,300.00 0.00 0.00 22,300.00 0.0 OPERATING EXPENSES 611,100.00 104,641.33 5,234.02 501,224.65 17.1 TOTAL INFORMATION TECHNOLOGY FUND 633,400.00 104,641.33 5,234.02 523,524.65 16.5 EQUIPMENT REPLACEMENT FUND REVISED - OPERATING EXPENSES 23,725.00 0.00 0.00 23,725.00 0.0% OPERATING EXPENSES 328,842.00 60,351.51 0.00 268,490.49 18.4% TOTAL EQUIPMENT REPLACEMENT FUND 352,567.00 60,351.51 0.00 292,215.49 17.1 12 T4tyl 4 stP Q" COUNCIL/RDA MEETING DATE: ITEM TITLE: Denial of Claim for Damages Filed by Jonathan Yslas - Date of Loss: June 4, 2002 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: February 18, 2003 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the Claim for Damages filed by Jonathan Yslas, with a reported date of loss of June 4, 2002. FISCAL IMPLICATIONS: The total amount of the claim was $30,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Jonathan Yslas with a reported date of loss of June 4, 2002 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Jonathan Yslas, with a reported date of loss of June 4, 2002; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Jonathan Yslas Claim for Damages LAW OFFICES OF JOHN DAVIES 8607 IMPERIAL HIGHWAY • SUITE 203 DOWNEY, CALIFORNIA 90242-3947 TELEPHONE (562) 862-7171 • FACSIMILE (562) 862-1416 January 7, 2003 ATTACHMENT 1 LLCITYOF LA QUI iTA I CITY MANAGER'S DEFT Sent Via Facsimile and U-S_ Mail CLAIM FOR DAMAGES TO PERSON AND/OR PROPERTY Mr. John Ruiz Office of the City Clerk City of La Quinta 78-495 Calle Tampico Lei V. -L.ta, CA 92253 Re: My Client: Jonathan Yslas Governmental Tort Claim Against City of La Quinta Dear Mr. Ruiz: This letter is in response to your letter of December 18, 2002, which I only recently received, wherein you state that my previous claim letter "failed to comply substantially with certain Government Code sections". Please be advised that I do not agree with your conclusion. The Claim as presented to your office more than adequately satisfies the claim requirements as set forth in California Government Code, Section 910, etc. In your letter you focus on several areas. I would refer you to the original claim letter, as it adequately addresses these areas. Specifically, the name and address of the claimant, Jonathan Yslas, as well as his contact information through my office, is clearly noted in the original claim. You also list several other areas you claim are "insufficient", which again, I disagree with your assertion. The claim as presented more than adequately notifies the entity you represent, the City of La Quinta, of the basis of this claim. However, in order to clarify any questions, please note the following, which was contained within the original claim submitted: Claimant Information: Claimant: JONATHAN YSLAS Home Address: 82-345 Deborah Drive Indio, CA 92201 Mr. John Ruiz Office of the City Clerk January 7, 2003 Page 2. Contact Address: Law Offices of John Davies 8607 Imperial Highway, Suite 203 Downey, California 90242-3947 Telephone: (562) 862-7171 Facsimile: (562) 862-1416 Claim Information: Date of Incident: June 4, 2002 Place of Incident: Eastbound Avenue 50 at or near Vista Montana, City of Indio and/or La Quinta, California Circumstances: Jonathan Yslas was the driver of his vehicle, which went out of control due to the dangerous road conditions, present at the site of this accident. The road condition had been left in an unsafe condition, which included, but was not limited to, extremely rugged pavement, lack of pavement, severe drop-offs, no markings, no warnings to motorists. Injury Description: Jonathan Yslas sustained a total loss to his vehicle, a 1999 Chevrolet Cavalier. Jonathan Yslas sustained severe injuries to his body, including injuries to his neck, back, legs and head. He sustained permanent memory loss and impairment with his motor skills. Treatment is ongoing. Medical Expenses: Medical damages are believed to be in excess of $30,000.00 to date. Said indebtedness has been incurred to, but not limited to, Desert Regional Medical Center, City of Indio Fire Department. These are the known providers at the time of this claim submission. Damages: Per Government Code, Sections 910, 910.2, the claim as presented is in excess of $10.000.00 and would be filed as an Unlimited Civil case in the Indio Branch Court of the Riverside County Court. As stated previously, the information provided in the original claim form adequately provided the claim information as required by statute. The original claim was properly signed as well. Mr. John Ruiz Office of the City Clerk January 7, 2003 Page 3. This additional information has been provided as a courtesy to you per your aforementioned letter. If you need additional information, or wish to discuss this matter further, please do not hesitate to call. Very truly yours, LAW OFFICES OF JOHN DAVIES JOHN DAVIES JD/j T4tyl 4 4 Q" COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Approval of a Financing Agreement between the La Quinta Redevelopment Agency and the City of La Quinta for Construction and Equipment for the City's North Fire Station and Adoption of a Resolution Making Findings Pursuant to Health and Safety Code Section 33445 RECOMMENDATION AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for construction and equipment for the City's north fire station; Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $1, 500,000 from the Redevelopment Agency Capital Projects No. 2 Fund to the Fire Protection Facilities Developer Impact Fee Fund (DIF); FISCAL IMPLICATIONS The total funding required for the land, design, construction and an engine for the City's north fire station is $3,673,792 which is derived as follows: Infrastructure $1,386,518 Fire DIF $1,500,000 CVWD Reimbursement $ 50,000(1) County Trust Fund $ 737,274 (2) Total Funding $3,673,792 (1) CVWD has agreed to reimburse the City up to $50,000 for improvements to the existing well site including masonry walls, gates, landscaping, etc. (2) The County maintains excess revenue generated by Fire Taxes and RDA Pass Thru in a trust fund for the City. The money may only be used for fire related services or capital improvements. The Trust Fund Balance is $1 .1 million as of June 30, 2002. Use of Fire Facility DIF Funds As of December 2002 the Fire Facilities DIF has approximately $30,000 dollars available for eligible improvements. This is not a sufficient amount to construct the station and the City would have to wait an additional 35-40 years to acquire adequate funding to build the station on a "pay as you go" basis. In order to complete the station earlier, an additional advance of $1 .5 million will be necessary from RDA Project Area 2 to fully fund the station construction. Staff is proposing to advance up to $1,500,000 of RDA Project Area 2 funding to complete the station construction. This advance would bear interest based upon the average quarterly interest rate earned from the investment pool and would be repaid with future Fire Facility DIF collections, as outlined in the Development Impact Fee Report previously adopted by the City Council. While future collections of Fire DIF are uncertain, it would take approximately 35-40 years to repay the advance. The RDA project area expires in approximately 35 years. Once the Fire DIF repays the RDA, these repaid monies would be used for eligible RDA activities. The amount to be repaid annually would be determined during the budget process based upon the available Fire DIF fund balances. CHARTER CITY IMPLICATIONS The Contract for the fire station was bid on a prevailing wage basis since Redevelopment Agency funding was going to be utilized to loan funds to the Fire DIF. To determine whether projects will be bid on a prevailing wage basis, staff anticipates the funding source(s) that will be used. If the project requires more than one funding source and one of the funding sources requires the payment of prevailing wages, then the entire project is bid based upon the payment of prevailing wages. BACKGROUND AND OVERVIEW In May, 2002, the City Council amended the Developer Impact Fee (DIF) Program to include a Fire Facilities component. The additional fee was added to existing subcategories of fees which developers pay at the time building permits are issued. From that point forward, a builder that constructs a single family detached home pays $97 into the Fire Facilities DIF fund. As of December 2002, the Fire Facilities DIF fund had approximately $30,000 available. Attachment 1 consists of a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta formalizing a loan from Project Area 2 to the Fire Facilities Impact Fee fund. The loan would bear interest and has no specified repayment date. Repayment of the loan principal and interest would be r 1 made during the budget process. While not anticipated, in the worst case, the loan could be forgiven by the Agency Board and City Council if adequate development did not occur to generate funds to repay the loans before the Project Area was dissolved in the year 2039. Any unspent funds after the project was completed would be returned to the Redevelopment Agency and the outstanding loan amount would be reduced. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for construction of the City's north fire station; and Adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $1, 500,000 from the Redevelopment Agency Capital Projects No. 2 Fund to the Fire Facilities Developer Impact Fee fund; or 2. Do not approve a financing agreement between the La Quinta Redevelopment Agency and the City of La Quinta for construction of the City's north fire station; and Do not adopt a Resolution of the City Council making certain findings pursuant to Health and Safety Code section 33445 to approve an advance not to exceed $1,500,000 from the Redevelopment Agency Capital Projects No. 2 Fund to the Fire Facilities Developer Impact Fee fund; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Financing Agreement RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) WHEREAS, the City Council on February 18, 2003 approved proceeding with construction of a third fire station, all of which are publicly owned improvements; WHEREAS, the fire station will be located in the La Quinta Redevelopment Agency's Project Area 2, and will enhance the public's safety of Project Area 2; WHEREAS, there is inadequate funding available from the Fire Facility Developer Impact Fund to proceed with the station construction at this point in time; WHEREAS, it would be in the best interest of the public for the fire station to be constructed at this point in time; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Pursuant to Health and Safety Code Section 33445(a), the City Council finds that: (a) That the fire station will be of benefit to the Project Area and to the immediate neighborhood in which the station will be located. (b) That no other reasonable means of financing the fire station are available to the community at this time, in that the City's Fire Facility Development Impact Fee fund currently does not have sufficient funds to pay for the construction, and will not accumulate sufficient funds for that purpose within the near future. (c) That the payment of funds for the construction of the fire station will assist in the elimination of one or more blighting conditions inside the project area and is consistent with the implementation plan adopted pursuant to Section 33490. SECTION 2. The City Council therefore consents to the La Quinta Redevelopment Agency funding of the costs of the City's third fire station, and authorizes the execution of the Financing Agreement for that purpose. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of February, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 FINANCING AGREEMENT THIS FINANCING AGREEMENT ("Agreement") is made and entered into this day of , 2003, by and between the LA QUINTA REDEVELOPMENT AGENCY, a public body corporate and politic ("Agency"), and the CITY OF LA QUINTA, a charter city and municipal corporation ("City"). RECITALS WHEREAS, Agency is a public body, corporate and politic, organized under the California Community Redevelopment Law (Health & Safety Code § 33000 et seq.); and WHEREAS, City is a municipal corporation and a charter city of the State of California organized and existing under the Constitution of the State of California, and WHEREAS, Agency, pursuant to Health and Safety Code Section 33445, is authorized to provide funding, including in the form of loan financing, for the development of publicly owned improvements, and WHEREAS, City and Agency mutually desire to enter into this Agreement to set forth their respective obligations with respect to a public improvement financing loan by the Agency to the City's Fire Facility Developer Impact Fee fund ("FF DIF Fund") in the amount up to One Million Five Hundred Thousand Dollars ($1,500,000) to be used by the City to meet the cost of constructing certain of the publicly owned improvements which will create the City's third fire station set forth in Exhibit "A" attached hereto and incorporated herein; and WHEREAS, without the loan set forth herein such publicly owned improvements to the City's third fire station would not be developed for many years until such time as sufficient FF DIF fees were collected; and WHEREAS, it is anticipated that the loan financing stt forth herein shall be repaid by City from the future collection of FF DIF fees as new private development occurs in the community; and WHEREAS, no portion of the loan funds are to used for any purpose not permitted by Health and Safety Code Section 33445 as such code section exists on the date of this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter contained, Agency and City agree as follows: Section 1. Ag_,encLoan, Interest, Use of Loan Principal. Agency hereby loans to City the principal amount of One Million Five Hundred Thousand Dollars ($1,500,000) ("Loan Principal") from currently available tax increment funds for Redevelopment Project Area No. 2. Interest shall accrue on the outstanding loan principal at 394/015610-0042 246776,02 AM03 r � 6 the earning rate of the City's Investment Pool Funds, and shall be adjusted quarterly. The Loan Principal shall be used only for the publicly owned improvements set forth in Exhibit "A" hereto and incorporated herein. No portion of the Loan Principal shall be used for any purpose not permitted by Health and Safety Code Section 33445 as it exists on the date of this Agreement. Section 2. Repayment. The Loan Principal and the accrued interest shall be repaid by City in annual installments from available monies paid into the FF DIF Fund. The first annual installment shall be for the period from the date of this Agreement to June 30, 2003, and shall be paid to Agency not later than July 31, 2003. Subsequent annual installments shall cover succeeding fiscal year periods and shall be payable by the July 3 Vt following the end of a fiscal year (i.e., second annual installment shall be for the period July 1, 2003 through June 30, 2004, and shall be payable by July 31, 2004). The amount of each payment shall be not less than the amount of FF DIF Fees collected by City during the period to which a particular installment payment applies. City shall be entitled to repay all or part of the Loan Principal at any time with no other charges, fees, or penalties. All amounts due under this Agreement shall be payable at the offices of the City. Section 3. Subordination. The repayment of the Loan Principal by City shall be junior and subordinate to all City obligations incurred prior to the date of this Agreement. Section 4. Non -Recourse Obligation. No officer, official, employee, agent, or representatives of City shall be liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon shall be personally enforced against any such officer, official, employee, agent, or representative. Section 5. Entire Agreement; Amendments. This Agreement shall constitute the entire agreement of the parties. This Agreement may be amended or modified only by an agreement in writing signed by the parties. [end — signature page follows] 394/015610-0042 246776.02 AM03 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their authorized representatives, as of the date first above written. "AGENCY" LA QUINTA REDEVELOPMENT AGENCY Chairman ATTEST: Secretary APPROVED AS TO FORM: Agency Counsel "CITY" CITY OF LA QUINTA By: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 394/015610-0042 } 246776.02 AvI03 EXHIBIT "A" PUBLICLY OWNED IMPROVEMENTS All offsite and on site improvements (with the exception of the station building itself) associated with the Capital Improvement Project 2001-14 including but not limited to Adams Street widening improvements, curb and gutter, utilities, landscaping, masonry garden and retaining walls, well site improvements, parking lots, sidewalks, lighting etc. 394/015610-0042 246776,02 AM03 a_) ce4tyl 4 4 Q" AGENDA CATEGORY: BUSINESS SESSION: 2003 COUNCIURDA MEETING DATE: February 18, CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Approval of a Professional Services Agreement (PSA) with Southland Geotechnical , for Testing and PUBLIC HEARING: Inspection Services for the Third Fire Station, Project No. 2001-14 RECOMMENDATION: Approve a Professional Services Agreement with Southland Geotechnical in the amount of $26,818 for testing and inspection services for the City's third fire station. FISCAL IMPLICATIONS: Construction of the fire station is contained in the current Fiscal Year Capital Budget. Funds for the testing and inspection services for the project are contained in the Contract Technical Services Account, # 401-720-609-000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On December 13, 2002, staff issued a Request for Proposals (RFP) for professional testing and inspection services for the City's third fire station. These services are specialized in nature and are in addition to the inspections that will be conducted by City staff in conjunction with the project. As a result of the RFP, proposals were received from the following firms: Southland Geotechnical Professional Services Industries Inc. (PSI) Per the City's adopted selection criteria, it was decided by staff that Southland Geotechnical submitted the most advantageous proposal based on qualifications, demonstrated competence, cost, and delivery time. The Consultant will be required to enter into the City's standard Professional Services Agreement (Attachment 1). G:%Firelaward Soutl and agenda. wpd FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1 . Approve a Professional Services Agreement with Southland Geotechnical in the amount of $26,818 for testing and inspection services for the City's third fire station; or 2. Do not approve a Professional Services Agreement with Southland Geotechnical in the amount of $26,818 for testing and inspection services for the City's third fire station: or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building and Safety Approved for submission by: Thomas P. Genovese, City Manager Attachment 1 : PSA W- G\Fire\a ward Soutlandagenda.wpd r'1 PROFESSIONAL SERVICES AGREEMENT ATTACHMENT 1 THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Southland Geotechnical ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Professional Testing and Inspection Services for the City of La auinta Third Fire Station, Project 2001-14 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits. Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. G: \Fire\PSAfirestationtesting. wpd 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "Y (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Twenty Six thousand, eight hundred and eighteen Dollars ($26,818.00 ) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. G:\Fire\PSAfirestationtesting.wpd "r 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Greg M. Chandra, P.E. b. Anthony Colarossi, RCE It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Tom Hartung, Director of Building Safety, or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its G:\Fire\PSAfirestationtesting.wpd I insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. The Consultant shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, "City indemnitees," from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) ("claims") and for errors and omissions committed by Consultant, its officers, anyone directly or indirectly employed by Consultant, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement, except to the extent of such loss as may be caused by City's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Consultant shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the City indemnitees. G:\Fire\PSAfirestationtesting.wpd 6 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required G:\Fire\PSAfirestationtesting.wpd by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Riahts and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically G:\Fire\PSAfirestationtesting.wpd t n approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Tom Hartung 78-495 Calle Tampico G:\Fire\PSAfirestationtesting.wpd To Consultant: Southland Geotechnical Attention: Greg M. Chandra 79-607 Country Club Dr. #5 La Quinta, California 92253 Bermuda Dunes, California 92201 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date ATTEST: June S. Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: Southland Geotechnical By: Name: Title: Date: G:\Fire\PSAfirestationtesting.wpd Exhibit A Scope of Services City of La Quinta Third Fire Station Testing and Inspection Project No. 2001-14 Services and products to be rendered in performing all work associated with the project shall be in accordance with the Southland Geotechnical Scope of Services attached and made a part of this agreement. City of La Quinta SGI Proposal No: P03002T SCOPE OF SERVICES Task 1— Preconstruction Meeting Southland Geotechnical, Inc. project manager will attend the preconstruction conference to review the project schedule and testing/inspection guidelines. We have budgeted for one meeting at the site. Task 2 — Earthwork and Trench Backfill Observation Testing We will provide full time observation and compaction testing during the preparation of the building footprint area. We will also perform part time observation and testing during the preparation of pavement subgrades, placement of aggregate base, asphalt and concrete pavements, and utility trench backfill operations outside the building footprint. Compaction testing will generally be performed as required by the project specifications. Our personnel will sample on -site and imported materials for transportation to our laboratory for appropriate testing. Tack 3 — Concrete Observation and Testing We will provide an ICBO-certified inspector to observe and sample concrete during placement. Our field services will include observation and verification of reinforcing steel placement, monitoring of slump, temperature, mixing time and casting of concrete cylinders for compression testing of structural concrete delivered to the site. We will pick up and deliver concrete cylinders to our laboratory for the appropriate testing. During concrete placement, we will also provide batch plant inspection. Task 4 — Masonry/Veneer Observation & Testing We will provide ICBO-certified inspector to monitor the placement of expansion bolt, masonry/veneer units, including grout/mortar placement and sampling, preparation of masonry prisms and verifying the reinforcing steel placement within the wall. We will pick up and deliver the material samples to our laboratory for the appropriate testing. Sampling and testing of the materials will be performed as stated in the structural notes and code requirements. Task 5 — Structural Steel and Welding Observation We will provide ICBO-certified inspector to observe field welding operations during structural steel erection and HS bolt installation. This will be done on both a continuous and part-time basis and includes the observation of welder certifications, metal deck and steel joist welding and compliance of structural steel construction to the project requirements. Cl Southland Geotechnical, Inc. _ City of La Quinta SGI Proposal No: P03002T Task 6 — Glued Laminated Structural Lumber and Roof Truss Observation and Testing. We will provide a ICBO approved inspector to observe a fabrication of glu-lams and woodibar joist trusses process in the factory during the assembling process. Services will be conducted by our subcontractor, Forest Products Inspections, Inc. Task 7 — Laboratory Testing We anticipate that compliance testing of soils, masonry prisms, grout, mortar and concrete will be required; the anticipated testing is summarized on our attached budget. Task 8 — Technical Management & Reports Our Project Manager will review the daily progress reports during construction. Items found in non-compliance with the project requirements will be brought to the immediate attention of the construction superintendent, designated design professionals, and your designated responsible representative. FEE For budgetary purposes, we have provided cost estimate (in separate envelope) for the services described above. The services described above will are performed on a time and expense basis utilizing our standard fee schedule, which has been attached. Any additional testing can be performed upon your written authorization at the time those services are requested. We have attempted to be realistic in developing our estimate for this project; please keep in mind that our services are directly dependent upon the contractor's schedule and events which occur during the duration of the project which cannot always be predicted in advance. Any change in the contractor's schedule will impact our budget. We will attempt to coordinate our services with the contractor's site superintendent to efficiently service the project. In the event that construction activities result in projected additional fees beyond those described herein, we will contact you for additional written 1>09 t increase, if necessary. Southland Geotechnical, Inc. is Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Estimate Worksheet attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Twenty Six Thousand, Eight Hundred and Eighteen Dollars ($26,818) except as specified in Section 1.6 - Additional Services of the Agreement. 14 ESTIMATE WORKSHEET PROJECT: Fire Station - Project No. 2001-14 CLIENT: City of La Quinta LOCATION: 44-555 Adams Street, La Quinta_ FIELD Hrs. Rate Total Soil Technician - Grading 40 @ $ 63.00 $ Soil Technician - Compaction 60 2,520.00 ICBO Inspector: @ $ 63.00 $ 3.780 00 Concrete Masonry 32 @ $ 65.00 $ 2,080.00 Expansion Bolt 160 @ $ 65.00 $ 10.400.00 Field Welding 16 @ @ $ 65.00 $ 65.00 $ 1,040.00 HS Bolt Installation 16 @ $ $ 1.040.00 Glulam Fabrication 16 @ 65.00 $ $ 1,040.00 Concrete Batch Plant 70.00 $ 1,120.00 Sample Pick-up 24 Ca, $ 63.00 $ 1,512.00 Coring 8 @ $ 63.00 $ 504.00 Supervisor Insp/Operation Manager 1 24 C a $ 5 $ 500.00 Cal $ 72..50 $ 1.740.00 Subtotal: $ 20,976.00 LABORATORY Soil Compaction Curve Aggregate Compaction Curve 3 a $125.00 $ 375.00 Sieve Analysis 1 @ $155.00 $ 155.00 Concrete Compression Test 4 @ $ 70.00 $ 280.00 Grout/Wrtar Compression Test `4 @ $ 18.00 $ 432.00 Masonry Prisms Compression Test 16 20.00 $ 320.00 Compression Test for Cored Specimen 6 A$ $110.00 $ 660.00 Bond Test for grout/masonry interface 8 @ $ 50.00 $ 400.00 Rebar Tensio.Bend Test g @ $ 80.00 $ 640.00 Mix Design Review 6 @ $110.00 $ 660.00 2 @ $185,00 $ 370.00 Subtotal: $ 3,482.00 PROJECT MANAGEMENT - REPORTS Principal Engineer Staff Engineer Technical Typist/Administrative 4 @ $140.00 $ 560.00 8 @ $ 90.00 $ 720.00 24 @ $ 45.00 $ 1,080.00 Subtotal: $ 2.360.00 TOTAL: $ 26,818.00 Southland Geotechnical, Inc. Proposal No. P03002T City of La Ouinta SGI Proposal No: P03002T 2003 Fee Schedule 9 Southland Geotechnical, Inc. OUTu LAND- EOTEC 4NIC O;_ FOUNDATION ENGINEERS AND MATERIALS LABS 2003 PROFESSIONAL FEE SCHEDULE Southland Geotechnical, Inc. is a consulting firm which provides services in Soils and Materials Engineering, Fault and Seismic Studies, and Construction Materials Testing. The firm's objective has been providing engineering services for public utilities, public works infrastructure, residential, commercial, and industrial projects in the Southern California areas. OFFICES AND LABORATORIES Phone Fax El Centro, California (760) 370-3000 337-8900 Bermuda Dunes, California (760) 360-0665 360-0521 BASIS OF CHARGES Listed herein are typical prices for services most frequently performed by Southland Geotechnical. Prices for other services not listed will be given upon request, as well as special quotations for projects involving volume or special provisions. Invoices will be issued on a bi-monthly basis, or upon completion of a project, whichever is sooner. Invoices are payable when received unless otherwise agreed. A late payment service charge will be computed at the periodic rate of 1.5% per month, which is an annual percentage rate of 18 % and will be applied to any unpaid balance commencing 30 days after date of the original invoice. A two (2) hour minimum will be charged for all field testing and thereafter in 2 hour increments. An overtime premium of 1.5 times the standard rate will be charged for all personnel service or laboratory test periods in excess of eight hours per day or Saturday, and 2 times the standard rate for work in excess of 12 hours per week day, in excess of 8 hours on Saturdays and all day on Sundays or holidays. A four (4) hour minimum will be charged for all special inspection services. Per diem will be charged at a rate of $65 per day per person or expenses + 10%, whichever is greater. Outside services will be charged at cost + 10% unless otherwise noted. All samples of soil or rock will be destroyed 30 days after submission of final report unless prior arrangements are made. Our liability to Client for injury or damage to persons or property arising our work performed for Client and for which legal liability may be found to rest upon us rather than for professional errors and omissions, will be limited to our general liability insurance coverage, which we maintain in limits of $2,000,000. For any damage on account of any error, omission, or other negligence, our liability will be limited to a sum of not to exceed $50,000 or our fee less direct third -party costs, whichever is greater, unless specifically negotiated otherwise. I� 780 NORTH FOURTH STREET - EL CENTRO, CALIFORNIA 92243 • (760) 370-3000 • FAX (760) 337-8900 79-607 COUNTRY CLUB DRIVE, SUITE 5 - BERMUDA DUNES, CALIFORNIA 92201 - (760) 360-0665 - FAX (760) 360-0521 5725 KEARNY VILLA ROAD, SUITE L - SAN DIEGO, CALIFORNIA 92123 - (858) 467-4900 - FAX (858) 467-4909 r Southland Geotechnical, Inc. 2003 Standard Fee Schedule PROFESSIONAL RATES (HOURLY) Principal Engineer.........................................................$140.00 Senior Engineer.............................................................$125.00 StaffEngineer................................................................. $90.00 Assistant Engineer........................................................... $ 80.00 Operations Manager........................................................$72.50 Senior Geologist............................................................$125.00 ProjectGeologist...........................................................$105.00 StaffGeologist................................................................ $90.00 * $30.00 will be added for all investigative work with legal (court) cases. * $100.00 will be added for all depositions and court appearances with a 4-hr. minimum charge TECHNICAL RATES (*) Senior Geotechnical Technician......................................$60.00 Testing Technician (Soils) With Nuclear Gauge.............$65.00 Testing Technician (Concrete/Masonry/Soils/Asphalt) ..$55.00 Special Inspector (Masonry, Steel, Welding & Bolt) ...... $65.00 Laboratory Personnel......................................................$55.00 TechnicalTypist.............................................................. $45.00 Drafting........................................................................... $60.00 Copies of Reports (Min)..................................................$30.00 Blueprints..................................................................... $2.25ea. EQUIPMENT/MATERIAL CHARGES 2 & 4 WD Vehicle ................................................... $0.50/Mile Truck Mounted Drilling (Flight Auger) ................. $170.00/Hr. Truck Mounted Drilling (Prevailing Wage and Environmental)....................................................... $210.00/Hr. Per Diem Drillers ................................................... $160.00/day Cone Penetrometer Travel Time ............................ $235.00/Hr. Piezocone and Stratigraphic Plots ................................. $9.20/ft Resistivity, Piezocone Testing ...................................... $9.30/ft Seismic Piezocone Testing .......................................... $19.20/ft Per Diem (CPT) ..................................................... $230.00/day Grouting........................................................................ $3.40/ft Mobile Laboratory (On site Analysis) ................ $2,100.00/day Strata Probe (Environmental Sampling) ............. $2,500.00/day Dozers, Backhoe, Portable Auger, etc.....................$Cost+10% Ring Sampler Liners (6" length) Use Charge ............. $2.00 ea. 2" diameter slotted PVC Piezometer (w/filter sock & gravel pack) ...................................... $7.10/ft 8" diameter cast-iron Piezometer cover (set in concrete)....................................................... $88.00 ea. (*) A $10.00 per hour premium shall be added for all prevailing wage work (Field Services Only). 1s MATERIALS TESTING EQUIPMENT -FIELD (DAILY RATES) Swiss Hammer (Concrete) ................................................ $50.00 Masonry Mortar Penetrometer .......................................... $50.00 Vibrating Probe (Concrete) .............................................. $60.00 Generator.......................................................................... $47.50 CoringMachine................................................................ $47.50 Diamond Bit Core Barrel .................................................. $40.00 Rebar Locator (R-Meter).................................................. $50.00 CORING CHARGES (Min. Charge-2/Trip) 2" Diameter.............................................................. $100.00 ea. 3" Diameter.............................................................. $110.00 ea. 4" Diameter.............................................................. $125.00 ea. 6" Diameter.............................................................. $135.00 ea. Horizontal (Walls) .................................................... $155.00 ea. COMPACTION CURVES Standard 4" Mold, Method A ................................... $115.00 ea. Standard 6" Mold, Method B,C,D ............................ $150.00 ea. Modified 4" Mold, Method A ................................... $125.00 ea. Modified 6" Mold, Method B,C,D ........................... $155.00 ea. Relative Density....................................................... $290.00 ea. Relative Compaction ................................................ $165.00 ea. SOIL & AGGREGATE STABILITY R-Value, Untreated Material or Field Sample .......... $200.00 ea. CBR 100% Compaction ........................................... $275.00 ea. Soil Cement, CTB, Mix Design ................................ $650.00 ea. CTB Compression Test ............... I.............................. $50.00 ea. Lime Treated Compression Test (Includes Preparation)................................................... $420.00 BASIC SOIL & AGGREGATE PROPERTIES Sieve Analysis, Coarse & Fine Including Wash......... $70.00 ea. Sieve Analysis, Coarse ............................................... $55.00 ea. Sieve Analysis, Fine Including Wash ......................... $50.00 ea. Sieve Analysis, Wash (% Finer than No. 200 Sieve) . $45.00 ea. Specific Gravity/Absorption....................................... $85.00 ea. Sand Equivalent -Average of 3.................................... $60.00 ea. Plasticity Index........................................................... $85.00 ea Expansion Index ....................................................... $100.00 ea Moisture Determination and Unit Weight ................. . $25.00 ea Moisture Determination Only ..................................... $20.00 ea Permeability Test (Undisturbed Samples) ................ $320.00 ea Permeability Test (Remolded Samples) ................... $350.00 ea Resistively of Soil (CAL 643,).................................... $75.00 ea PH Test (Lab Measurement) ....................................... $30.00 ea Hydrometer (Without Specific Gravity) ................... $105.00 ea Sulfates............................................................... {. j. , $45.00 ea Chlorides............................................................. ��.. $45.00 ea Southland Geotechnical, Inc. 2003 Standard Fee Schedule SHEAR STRENGTH & CONSOLIDATIN TEST Unconfined Compression..............................................$60.00 ea. Direct Shear (3pt. Staged Test)...................................$200.00 ea. Consolidation, Per load Increment w/ Time Rate....... $63.00 load Consolidation.............................................................$150.00 test AGGREGATE QUALITY Organic Impurities.........................................................$45.00 ea. Absorption, Coarse Aggregate......................................$60.00 ea. Absorption, Fine Aggregate..........................................$75.00 ea. Unit Weight (Average of 3)...........................................$50.00 ea. Los Angeles Rattler Test-500 Revs.............................$170.00 ea. Los Angeles Rattler Test-1000 Revs...........................$200.00 ea. Sulfate Soundness (5 cycles).........................................$90.00 ea. Mortar Making Properties of Sand..............................$345.00 ea. Potential Reactivity Test.............................................$325.00 ea. Cleanness Test (Referee Test).....................................$155.00 ea. Crushed Particles on Sieved Sample...........................$150.00 ea. Flat & Elongated Particles on Sieved Sample .............$110.00 ea. Clay Lumps and Friable Particles ................................ $100.00 ea. Lightweight Pieces in Aggregate.................................$220.00 ea. Durability Index -Coarse or Fine..................................$150.00 ea. MASONRY Compression Test, Grout Prisms...................................$20.00 ea. Compression Test, Mortar Cube/Cylinder .....................$20.00 ea. Compression Test, Masonry Units................................$65.00 ea. Compression Test, Solid Grouted Masonry Prisms ..... $110.00 ea. Absorption and Received Moisture, Masonry Units .....$58.00 ea. (Unit weight, masonry unit 3 required) .........................$40.00 ea. Grout or Mortar Specimen, Handled & Cured But Not Tested........................... ....................................... $15.00 ea. Bond Test (Shear) for grout/masonry interface.............$80.00 ea. CONCRETE Concrete Mix Design or Review (Not Including Lab Test)...........................................$185.00 ea. Laboratory Trial Batch, Incl. Compression Testing of 6 Specimens.............................................$325.00 ea. Compression Test, Concrete Cylinder...........................$18.00 ea. Concrete Cylinder Handled and Cured But Not Tested............................................................$14.00 ea. Unit Weight of Concrete Cylinders...............................$29.50 ea. Flexural Strength, Concrete Beam................................$55.00 ea. Compression Test, Gunite.............................................$37.00 ea. Compression Test on Cored Specimens ........................$50.00 ea. CylinderMolds................................................................$2.75 ea. Drying Shrinkage Test, Set of 3..................................$325.00 ea. Modulus of Elasticity of6"xl2" Concrete Cylinder ... $160.00 ea. Splitting Tensile Strength..............................................$53.00 ea. Chloride Ion Determination (Water Soluble) ..............$210.00 ea. ASPHALT Extraction, % Bitumen ............................................. $110.00 ea. Extraction/Graduation.............................................. $150.00 ea. Complete Design of Wearing Surface for a Given Asphalt/Aggregate, Hveem or Marshall Method......... $3,000.00 Marshall Stability & Flow Set of 3 (without mixing)......................................................$290.00 set Marshall Stability & Flow Set of 4 (Lab Mix).................................................................$380.00 set Unit Weight of Asphalt Core or Compacted Sample.. $38.00 ea. Maximum Density of Mix by Marshall Method Set 3 (Without Mixing) ............................................... ......$150.00 set Maximum Theoretical Specific Gravity (Rice Method)......................................................... $120.00 ea. Index of Retained Strength ....................................... $600.00 ea. Tensile Stress Ratio .................................................. $500.00 ea. Stripping................................................................... $110.00 ea. METALS Tensile, Up to'/4" (Not Including Machining Cost) ... $60.00 ea. Grater than '/4"............................................................ $70.00 ea. Bend............................................................................ $40.00 ea. WELDING QUALIFICATIONS - STRUCTURAL STEEL (PHYSICAL TEST METHOD - ASTM, AWS, API, AISC) * Visual Inspection.......................................................$65.00 hr * Magnetic Particle/Ultrasonic Testing ........................$75.00 hr Operator Performance & Procedure Tests .................... $75.00 hr Machining & Material Costs ..................................... $55.00 min Qualification Tests on Machined Coupons ................. $85.00 ea. * When prevailing Wage rates apply, an additional $10.00 per hour premium will be charged . 9 Exhibit C Schedule of Performance Consultant shall complete all services in a timely manner and in accordance with the approved construction schedule provided by the Contractor. Consultant will have the opportunity to review the schedule when completed, and adjust the scope and budget but only if approved by the City. The general time frame for the Project is February 2003 through November 2003. Exhibit D Special Requirements None. T4ht 4 ,4�QutKfu, COUNCIL/RDA MEETING DATE: February 18, 2003 ITEMTITLE: Acceptance of Improvements Associated with Tract No. 24890-1, The Citrus, Capital Pacific Homes RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept improvements to Tract No. 24890-1 and authorize staff to release security upon receiving warranty security. FISCAL IMPLICATIONS: None. Since no public improvements were included with this tract no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This Capital Pacific Homes subdivision is located within The Citrus Country Club, north of Avenue 52, south of Avenue 50, and west of Jefferson Street. (See Attachment 1.) All improvements are now complete and other obligations of the Subdivision Improvement Agreement and Triparty Agreement have been satisfied. KSL Land Corporation is also responsible for certain improvements associated with this development. Improvements to be constructed by KSL will be accepted at a later date, once construction of their improvements have been completed. This acceptance is solely for Capital Pacific Homes. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: TAPWDEPT\STAFF\Martinez\Staff Reports\239958.wpd 1 �,' 1. Accept improvements to Tract No. 24890-1 and authorize staff to release security upon receiving warranty security; or 2. Do not accept improvements to Tract No. 24890-1 and do not authorize staff to release security upon receiving warranty security; or 3. Provide staff with alternative direction. Respectfully submitted, A,—ublic othy J na n, P.E. Wk Dirk for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Security Outline TAPWDEPT\STAFF\Martinez\Staff Reports\239958.wpd +- 7 2 ATTACHMENT 1 A\/[' A cl /nn ... \ LOCATION MAP NO SCALE ATTACHMENT 2 TRACT No. 24890-1 CAPITAL PACIFIC HOMES --------------Performance Security----------- ImprovementCurrent Proposed Reduced Description Labor & Materials Amount Reduction Amount Streets/Drainage $198,215 $234,194 90% $23,419 Grading $ 0 $244,509 90% $24,451 Monumentation $ 0 $13,750 100% $ 0 Totals: $198,215 $488,703 $47,870 Release performance security when warranty security is received. Release labor and materials security in 90 days (May 19, 2003). Release warranty security in one year (February 18, 2004). KSL LAND CORPORATION Retain all securities. TAPWDEPT\STAFF\Martinez\Staff Reports\239958.wpd 1: T4hf 4 4Q" COUNCIL/RDA MEETING DATE: February 18, 2003 ITEMTITLE: Acceptance of Improvements Associated with Tract No. 24890-2, The Citrus, Capital Pacific Homes RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: S STUDY SESSION: PUBLIC HEARING: Accept improvements to Tract No. 24890-2 and authorize staff to release security upon receiving warranty security. FISCAL IMPLICATIONS: None. Since no public improvements were included with this tract no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This Capital Pacific Homes subdivision is located within The Citrus Country Club, north of Avenue 52, south of Avenue 50, and west of Jefferson Street. (See Attachment 1.) All improvements are now complete and other obligations of the Subdivision Improvement Agreement and Triparty Agreement have been satisfied. KSL Land Corporation is also responsible for certain improvements associated with this development. Improvements to be constructed by KSL will be accepted at a later date, once construction of their improvements have been completed. This acceptance is solely for Capital Pacific Homes. Included as Attachment 2 is a spreadsheet indicating security to be released after the City receives the warranty security. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept improvements to Tract No. 24890-2 and authorize staff to release security upon receiving warranty security; or 1 T:\PW DEPT\STAFF\Martinez\Staff Reports\24890-2.wpd � e 2. Do not accept improvements to Tract No. 24890-2 and do not authorize staff to release security upon receiving warranty security; or 3. Provide staff with alternative direction. Respectfully submitted, !� imothy R�AJon on, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Security Outline TAPWDEPT\STAFF\Martinez\Staff Reports\24890-2.wpd 2 ATTACHMENT 1 Al/C A C /flM w n • \ LOCATION MAP NO SCALE E�� ATTACHMENT 2 TRACT No. 24890-2 ---------Performance Security----------- ImprovementCurrent Proposed Reduced Description Labor & Materials Amount Reduction Amount Streets/Drainage $463,798 $927,595 90% $92,760 Monumentation $ 0 $10,000 100% $ 0 Totals: $463,798 $937,595 $92,760 Release performance security when warranty security is received. Release labor and materials security in 90 days (May 19, 2003). Release warranty security in one year (February 18, 2004). I� 3 TAPWDEPT\STAFF\Martinez\Staff Reports\24890-2.wpd Li T 4 SOFT COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Approval of a Request for Qualifications (RFQ) to Obtain Professional Engineering Services for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 and Appointment of a Consultant Selection Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff to distribute a Request for Qualifications (RFQ) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The following represent the approved funding and funding sources: Funding Source Amount Transportation DIF Funds $287,640.00 The following represents the estimated project budget for design phase of the improvements: Activity Budget Design $239,700.00 Professional Services $1 1,985.00 City Administration $1 1,985.00 Contingency $23,970.00 TOTAL: $287,640.00 I I CHARTER CITY IMPLICATIONS: The design phase of the project is funded with 100% locally generated revenue. Therefore, Charter City guidelines will be used to negotiate the Professional Services Agreement. The funding source has not been identified for the construction phase. A determination on prevailing wage requirements will be made once the funding source is known. BACKGROUND AND OVERVIEW: The project is located on Eisenhower Drive, from approximately 590 linear feet north of Calle Tampico to Avenue 50. The proposed bridge and drainage improvements will widen the existing roadway and bridge (spanning the La Quinta Evacuation Channel) from 2 to 4 lanes, including, but not limited to the installation of curb and gutter, sidewalk improvements, traffic signal modification, median island and parkway landscaping, irrigation and electrical, and retaining walls. The Consultant Selection Process outlined within City Resolution 96-80 shall be followed. In accordance with Resolution 96-80, the City Council is notified of the potential need to contract for professional services in excess of $10,000. Staff suggests the City Council appoint a Consultant Selection Committee consisting of the following members: • Tim Jonasson, P.E., Public Works Director/City Engineer • Steve Speer, P.E., Assistant City Engineer • Nick Nickerson, Project Manager Pending City Council authorization to distribute the attached RFQ (Attachment 1) on February 18, 2003, the following represents the project schedule: Issue RFQ February 19, 2003 Consultant Response Date March 28, 2003 Consultant Short List Process April 2003 Issue RFQ to Short Listed Firms May 2003 Recommendations to City Council June 2003 2 1) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to distribute a Request for Qualifications (RFQ) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 and appoint a Consultant Selection Committee; or 2. Do not authorize staff to distribute a Request for Qualifications (RFQ) to obtain professional engineering services to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. Jona son, 16 Public Works Director/ ity Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Request for Qualifications (RFQ) 3 111 CITY OF LA QUINTA Request for Qualifications Eisenhower Drive Bridge and Drainage Improvements The City of La Quinta requests Statements of Qualifications for engineering design and construction management services in the widening of the Eisenhower Drive bridge. Statements will be received by the City Engineer, La Quinta City Hall, 78-495 Calle Tampico, La Quinta, CA 92253 until 5:00 p.m. Friday, March 28, 2003. Project Limits Eisenhower Drive, from approximately 590 linear feet north of Calle Tampico to Avenue 50. Project Description Located on Eisenhower Drive, between Calle Tampico and Avenue 50. The proposed bridge and drainage improvements will widen the existing roadway and bridge (spanning the La Quinta Evacuation Channel) from 2 to 4 lanes, including, but not limited to curb, gutter, sidewalk improvements, traffic signal modification, median island and parkway landscaping, irrigation, electrical, and retaining walls. Preliminary Scope of Services The consultant is to provide all necessary design and construction management services to take the project from its present stage through completion. Services required of the consultant may include, but not necessarily be limited to: Design Phase 1. Assemble and review record and as -built information. 2. Perform topographical survey. 3. Prepare and process appropriate environmental document. 4. Establish final roadway/bridge alignment, to include, but may not be limited to: 4 1 �' Existing right-of-way Additional right-of-way Right-of-way plats and legal descriptions 5. Prepare plans, specifications, estimates (PS&E), to include, but may not be limited to: Roadway Plans Bridge Plans Signing and Striping Plans Drainage Plans Landscape, Irrigation, and Electrical Plans 6. Coordinate and maintain liaison with the Coachella Valley Water District regarding design and construction within the La Quinta Evacuation Channel. 7. Coordinate and maintain liaison with all area utilities to insure that the structure will accommodate existing and planned utility crossings. 8. Coordinate with adjacent property owners. Construction Phase Consultant shall provide construction management and inspection services to include, but may not be limited to: 1 . Perform a third -party constructability review of project PS&E prior to City approval to identify design omissions, insufficient design detailing and opportunities for design improvements. 2. Obtaining all necessary permits and approvals. 3. Provide all necessary survey and staking work. 4. Provide full site supervision, inspection and testing services. 5. Review, approve and submit monthly construction contract pay estimates in a format acceptable to the City. 6. Analyze and provide recommendations regarding extra work orders and contract disputes. 5 11 ^J 7. Oversee the satisfactory completion of all contract work and recommend final acceptance of and payment for the contract improvements. 8. Provide as -built mylar drawings of the completed project. General The consultant is expected to keep the city fully informed of progress on the project and of issues that may require direction from city staff. Prior to each regularly scheduled City Council meeting, the consultant will meet with city staff to provide a project status report and discuss any significant issues. The consultant will be expected to attend City Council meetings and other meetings when the agenda includes project -related material. Contents of Qualifications Statement Consultants submitting Statements of Qualifications are requested to provide the following information: 1. Previous experience in design and construction of bridges and in modification or widening of existing structures. 2. A client listing for recent projects including primary contacts, current addresses and telephone numbers. 3. A summary of performance in preparing cost estimates including a listing of recent estimates, the corresponding low bids and the final project costs. 4. A list of personnel and sub -consultants proposed for this project, what responsibilities will be assigned to each, and the percentage of time each key individual will contribute to this project. 5. Resumes for the project manager, assistants, principals, and major sub -consultants. Discuss contingencies for the loss of one or more of the key personnel. 6. A tentative schedule for the project. 7. The consultant's office location and designated contact person for the selection process. C Selection Process The City's Consultant Selection/Evaluation panel will review the Statements of Qualifications and select three finalists to be invited for oral presentations and interviews. The finalists will be allowed a minimum of two weeks to prepare their presentations. Following the interviews, the finalists will be ranked and the City will enter contract negotiations with the top -ranked firm. As a basis for negotiations, the firm will provide a detailed proposal including scope of services, schedule, contract format, cost breakdown, and reimbursement method. The City may specify in advance, or stipulate during negotiations, a minimum level of detail for the cost proposal and for cost accounting during the project. If the City is unable to negotiate a satisfactory contract with the top -ranked firm, negotiations with that firm will be terminated and negotiations will begin with the next highest -ranked firm. This process will continue until a satisfactory agreement is reached or the 3-firm list is exhausted. 7 ,J T4t,vl 4 stP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 18, 2003 CONSENT CALENDAR: A) ITEM TITLE: Approval of the Plans, STUDY SESSION: Specifications, and Engineer's Estimate (PS&E) and Authorization to Advertise for Bids the Phase II Fritz PUBLIC HEARING: Burns Park- Court Improvements, Project No. 2000- 15-A RECOMMENDATION: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise Project No. 2000-15-A, Phase II Fritz Burns Park- Court Improvements for bids. FISCAL IMPLICATIONS: This project is currently identified within the City's approved Capital Improvement Program (CIP) for Fiscal Year 02/03. The following summary is provided: Amount Budgeted - RDA Project Area 1 $284,894 Expenditures to Date ($91,270) Remaining Fiscal Commitment- Fritz Burns Court Lighting ($15,669) Contract Amount for Fritz Burns Skate Park ($81,280) Remaining Project Funds Available $96,675 Engineer's Estimate- Base Bid Area 1 Engineer's Estimate- Additive Alternate No.1 $67,592 $57,600 As noted, the Engineer's Estimate of probable construction costs for the base bid, including additive alternate No. 1, exceeds the current available funding for the project. Therefore, staff will be prepared to make a recommendation for consideration to award the add alternate contingent upon the actual awarded base contract amount. CHARTER CITY IMPLICATIONS: Since RDA funds are designated for this project, the City is required to bid this project specifying prevailing wage requirements. Therefore, there are no Charter City implications. 1 I r, T:\PWDEPT\C0UNC1L\2003\03021 8b.wpd BACKGROUND AND OVERVIEW: On May 7, 2002 City Council approved the revised construction budget and awarded a contract in the amount of $86,997.03 to F.E.C. Electric for the construction of the Fritz Burns Park Court Lighting Improvements, Project No. 2000-15. On February 4, 2003, the City Council acted to approve this project as 100% complete; and authorized the City Clerk to file a Notice of Completion. Now that the lighting portion of the project is complete, the remaining court improvements may proceed. These improvements include repairing damaged concrete, resurfacing the inside court areas and modifying existing fencing as necessary to convert the existing roller hockey courts to a skate park. The modular skate park equipment will be installed after the concrete is resurfaced. The skate park is anticipated to open in mid -July 2003. The bid documents also contain an Additive Alternate (see Attachment 1, Concept Rendering)for removing turf and damaged hardscape located in the corridor between the No. 1 and No. 2 tennis courts, which will be replaced with new concrete and pavers. The same treatment is scheduled for the corridor separating the northern four tennis courts from the southern two tennis courts which will include installing new benches. For economy, the pavers will be provided from surplus stock by the City. Additional modifications will be made to the irrigation system, as well as installing Desert Gold Fines in the adjacent tree and planter areas. These proposed additive alternate improvements will correct a drainage problem at the tennis courts and serve to reduce landscape maintenance costs in the long term. Contingent upon authorization to receive bids on Feb. 18, 2003, the following milestone dates represent the proposed project schedule to completion: Approval of PS&E/Authorization to Receive Bids Feb. 18, 2003 Bid Period 17 Days Approval to Award Construction Contract March 18, 2003 Construction Period (45 days) add 15 days with May 2, 2003 (45 day contract) proposed Alternate May 17, 2003 (60 day contract) Accept Improvements June 17 ,2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: T:\PWDEPT\COUNCIL\2003\030218b.wpd 1 . Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise Project No. 2000-15-A, Phase II Fritz Burns Park- Court Improvements, for bids; or 2. Do not approve the Plans, Specifications, and Engineer's Estimate (PS&E); or 3. Provide staff with alternative direction. Respectfully submitted, imothy R onas n, P.E. Public Works Director/City Engineer Approved for submission by: d• Thomas P. Genovese City Manager Attachment 1 . Concept Rendering T:\PWDEPT\COUNCIL\2003\030218b.wpd J 0 Mm ATTACHMENT I .......... I it =10 EL ROW- 4 pp/ Iry OF COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Adoption of a Resolution Urging the California Legislature to Reject the Governor's Proposed Shift of Local VLF Revenues and to Honor the 1998 Commitment to Restore the VLF RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution urging the California Legislature to reject the Governor's proposed shift of local VLF revenues and to honor the 1998 commitment to restore the VLF. FISCAL IMPLICATIONS: CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The California State Legislature first enacted the Vehicle License Fee (VLF) Act in 1934, replacing property tax on vehicles with a 1 .75 % fee charged against the value of the motor vehicle. In 1948, the rate of the VLF was increased to 2% of the value of the vehicle. The voters voted overwhelmingly in 1986 to constitutionally dedicate the proceeds of the VLF to fund city and county services. In 1998, a period of strong economic growth, the Legislature approved the use of a portion of the rapidly growing state General Fund to reduce the VLF payments of vehicle owners. The amount, known as the "offset," grew in future years to a 67.5% offset against the amount owed. The amount paid to local governments in lieu of the reduced VLF payment is known as the "VLF backfill." The 1998 legislation and subsequent enactments contain clear provisions that when insufficient funds are available to be transferred from the General Fund to fully fund the offsets and backfill amount, that the VLF offset shall be reduced and VLF payments increased. These fees and backfill revenues constitute 15%- 25% of typical city and county general-purpose revenues. On average, more than 60% of city general fund spending and more than half of county general funds go to front line law enforcement, fire, emergency medical services, and health care programs. Governor Davis' proposal to divert $4 billion in local VLF backfill payments over the next 17 months fails to honor the 1998 commitment and will directly impact local services for every California resident. Should the City Council choose to support this Resolution, a copy will be forwarded to the League of California Cities, which wholeheartedly urges rejection of the Governor's proposal, as well as to the State Legislature. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a Resolution urging the California Legislature to reject the Governor's proposed shift of local VLF revenues and to honor the 1998 commitment to restore the VLF; or 2. Do not adopt a Resolution urging the California Legislature to reject the Governor's proposed shift of local VLF revenues and to honor the 1998 commitment to restore the VLF; or 3. Provide staff with alternative direction. Respectfully submitted, 7 n Falconer, Finance Director Approved for submission by: Thomas P. Genovese, City Manager PA RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, URGING THE CALIFORNIA LEGISLATURE TO REJECT THE GOVERNOR'S PROPOSED SHIFT OF LOCAL VLF REVENUES AND TO HONOR THE 1998 COMMITMENT TO RESTORE THE VLF WHEREAS, prior to 1935, cities and counties collected property taxes on motor vehicles to fund essential local public health and safety services; and WHEREAS, in 1935, the Legislature first enacted the Vehicle License Fee (VLF) Act, replacing the property tax on vehicles with a 1.75 percent fee charged against the value of the motor vehicle; and WHEREAS, in 1948, the rate of the VLF was increased to 2 percent of the value of the vehicle; and WHEREAS, in 1986, the voters voted overwhelmingly to constitutionally dedicate the proceeds of the VLF to fund city and county services; and WHEREAS, in 1998, a period of strong economic growth, the Legislature approved the use of a portion of the rapidly growing state General Fund to reduce the VLF payments of vehicle owners. This amount, known as the "offset," grew in future years to a 67.5 percent offset against the amount owed. The amount paid to local governments in lieu of the reduced VLF payment is known as the "VLF backfill;" and WHEREAS, the 1998 legislation and subsequent enactments contain clear provisions that when insufficient funds are available to be transferred from the General Fund to fully fund the offsets and backfill amount that the VLF offset shall be reduced and VLF payments increased; and WHEREAS, VLF and backfill revenues constitute 15 to 25 percent of typical city and county general purpose revenues. On average, more than 60 percent of city general fund spending and more than half of county general funds go to front line law enforcement, fire, emergency medical services, and health care programs. WHEREAS, revenues derived from the VLF and backfill are of critical importance in funding vital local public health and safety services; and 3 Resolution No. 2003- VLF Restoration Legislation Adopted: February 18, 2003 Page 2 WHEREAS, any failure by the Legislature to maintain the VLF backfill or restore the VLF will cause widespread disruption in local government services essential to the well-being of California citizens and their cities and counties; and WHEREAS, Governor Davis' proposal to divert $4 billion in local VLF backfill payments over the next 17 months fails to honor the 1998 commitment and is a direct assault on local services that will be felt by every California resident; and WHEREAS, shifting $4.2 billion in locally controlled revenues for local services is neither equitable nor fair. No state program or department has been asked to shoulder such a disproportionate share of the budget pain. These cuts come on top of the nearly $5 billion each year that is transferred from local services to fund state obligations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: RESOLVED, that if the state General Fund can no longer afford the expense of part or all of the VLF "backfill" that the Legislature and Governor of California are hereby respectfully urged to implement the provisions of current law providing for the reduction of the VLF offset in bad economic times and to restore the VLF in an amount necessary to reduce the VLF backfill; and RESOLVED FURTHER, that the City of La Quinta hereby expresses its profound appreciation to the legislators who support such VLF restoration legislation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of February, 2003, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None IN Resolution No. 2003- VLF Restoration Legislation Adopted: February 18, 2003 Page 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California R OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Acceptance of Montero Estates Sound Wall Improvements, Project No. 2000-12 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: � STUDY SESSION: PUBLIC HEARING: Appropriate funds in the amount of $64,000 from the Transportation DIF account to the project budget; Approve Contract Change Order No. 6 for a contract time extension of 59 consecutive calendar days for a delay caused by the relocation of an existing water line; Accept Project No. 2000-12, Montero Estates Sound Wall Improvements as constructed; Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release remaining retention 35 days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: Amount Available Expenditures thru 2/10/02: Subtotal $1,084,147 ($1,076,338) The following is a summary of Final Accounting of this Contract: $7,809 Original Bid $779,850 Additional quantities, contract items installed $48,294 Change Orders # 1-5 $47,596 Change Order # 6 $0 T:\PW DEPT\COUNCIL\2003\030218d.wpd Original Bid $779,850 TOTAL $875,740 Parsans Const. Contract Total $875,740 Amount paid to date ($831,953) Retention to be released $43,787 CVWD Estimate (unbilled at this time) for waterline relocation $28,000 Remaining fiscal commitment $71,787 Remaining available project funding ($7,800) Amount of funding to be appropriated from the Transportation DIF $63,987 The recommended amount to be appropriated from the Transportation DIF account will allow for final payment to the contractor and payment of the estimated cost for CVWD's waterline relocation work. CHARTER CITY IMPLICATIONS: There are no Charter City implications. BACKGROUND AND OVERVIEW: On March 19, 2002, City Council acted to appropriate an additional $85,970 from Transportation Development Impact Fee funds and award a contract in the amount of $779,850 to Parsans Construction Company to construct the Montero Estates Sound Wall Improvements, Project No. 2000-12. A Notice to Proceed was issued on May 6, 2002, with a 120 consecutive calendar day completion date of September 2, 2002. Contract Change Orders No. 1-4 extended the date 15 consecutive calendar days, to September 17, 2002. An existing water line shown incorrectly on the plans was in direct conflict with the proposed wall at the north end of the project. This water line had to be relocated by CVWD. CVWD's estimated cost to relocate this line was $28,000. The contractor was then directed to continue work in other areas until the line was relocated. The project was deemed substantially complete on November 15, 2002. The water line relocation caused a delay of 59 consecutive calendar days. This delay was not a direct result of the contractor's actions, therefore, no Liquidated Damages were assessed. T:\PWDEPT\COUNCIL\2003\030218d.wpd 2 The project is now 100% complete and in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to accept this project as 100% complete and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Appropriate funds in the amount of $64,000 from the Transportation DIF account to the project budget; approve Contract Change Order No.6 for a contract time extension of 59 consecutive calendar days for a delay caused by the relocation of an existing water line; accept Project No. 2000-12, Montero Estates Sound Wall Improvements as constructed; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release remaining retention 35 days after the Notice of Completion is recorded; or 2. Do not appropriate funds in the amount of $64,000 from the Transportation DIF account to the project budget, do not approve Contract Change Order No.6 for a contract time extension of 59 consecutive calendar days for a delay caused by the relocation of an existing water line; do not accept Project No. 2000-12, Montero Estates Sound Wall Improvements as constructed; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder and do not authorize staff to release remaining retention 35 days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, /Timothy R._Jona�s n , P.E. �_,s Public Works Di ctor/City Engineer 1,4oed for submission y: Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No.6 if T:\PWDEPT\COUNCIL\2003\030218d.wpd 3 E! ATTACHMENT 1 4 W f3 . `�'� Of• TN�Q4`. CONTRACT: CONTRACTOR: MONTERO ESTATES SOUND WALL IMPROVEMENTS PROJECT NO.2000-12 Parsans Construction Co. 3334 Barnes Circle Glendale, Ca. 91208 CON'L'RA.CT CHANGE ORDER NO. ft **,e*z*:***#**x+t#xtx,kzz*r+erxxx**t;+�*�►*r***�#kir*t****:�r*�r#****rzza**x*xer:xxx::xxerxx�rza*�tk*� Pursuant to the terms of the original Contract Agrecmeat, you are hereby directed to twee the herein dleseribed chaogcs or do d.c following described work not included in the plops and spestficittiO s for this Contract. Unless otherwise stated all work shall conform in tare terms• gc„etal contrition, and special provicionc of the oaiginal Contract. l)KSCRIPIl0XDF—CH&WZto This Contract Change Older allows for the extctvion of the Contract Completion Time of 59 consecutive calendarAM r n - OQ caused by the relocation of the 8" CV WD waterline shown incorrectly on the project Plans. #x *l,cxxetx* **#***r****#k+k* lkz3�r irkkl: lt�F iP�kzty!#•lelk:k4,r # 3+ezy!**IFyF** �litrthe*,k#!t*+hkx+rtllkzlr*11+t*x�la4+ritkyt/tx Ptcvious Contract Arnount Through ChOW Order No.5 875,739.97 Add This Change Order No. 6 i 0- Revised Contract Tomt $ 875,739.97 Street 1. of 1 +`✓ farther By remon of this contract change order the time of Completion is deferred The revised contract completion date shell be: November 15, ZOO rtlr****l:letiedF*ktFrscdk#ltltir#*�JrdrlP+k*#tat#tt###!lltitielr�t Submitted By' "� w _mate: Approved By:, ttx'f�Yt*xrdtx+rkrrxnc*+t***w.t**vr*m«9lTterxarxtarrr*xx*xtrltr+eyt*xYe*�t*t**9hk*ir#zlit*#'1ek#**�+r*traekrtz� rba! ts•eH�llt w p du undersigned CopwacWr. how xhwru ca Od cvxsidera&x to tht clra+rRr PropoaYd and h�reAJ, agree, if this pmposd is apprD provide all egnipmenR fumdh all matertaIx perfo+'m all labor, ��ce' as may be- noted above, and perfilral all services necessary to ptfr y dE�s. ,pccifmd work and herebY accept asfi;ll paymext rhs amount shmw+ above. which tndudcr all dlrrci and tndimr or�crheor! rsPen f Titic: Accepted By: Dnte: Contractor: 7:11'N'Dni'7N`Ro1L'CT9l�OM Mw�2M0-I1MoaanNGririn�Ctlo!t�CCU a,�rn J 4 T4'yl 4 4a Q" COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Approval of a Settlement Agreement with Korve Engineering Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: I3 STUDY SESSION: PUBLIC HEARING: Approve the Settlement Agreement with Korve Engineering Inc. and authorize the City Manager to execute same. FISCAL IMPLICATIONS: If approved, the proposed Settlement Agreement would provide for the City to receive monetary compensation from Korve Engineering in the form of seventeen (17) consecutive monthly installment payments of $10,000 each for a total of $170,000 in installment payments. Additionally, the Settlement Agreement specifies, "Upon receipt of the final cash payment City agrees to apply the remaining Forty -Three Thousand Dollars ($43,000) currently owed to the Consultant under the Professional Services Agreement towards the Settlement Amount, in full satisfaction of the then remaining balance of the Settlement Amount." The total settlement amount would therefore be $213,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On March 4, 1999, the City entered into a Professional Services Agreement with Korve Engineering Inc. to provide professional engineering services which initiated the following Capital Improvement Projects: Assessment District No. 2000-1, Projects No. 98-19, Phase VI Cove Residential Improvements - Area A, 98-19, Village Commercial Area Improvements - Area B, 98-19, Sagebrush, Bottlebrush, Saguaro Residential Improvements - Area D, 98-19, Westward Ho Area Residential Improvements - Area C and the Prototypical Street Improvements, later identified as Calle Estado. The proposed settlement agreement (Attachment 1) is necessary to resolve alleged design errors the consultant made in the performance of the previously referenced Professional Services Agreement. T:\PWDEPT\COU NC IL\2003\030218e. wpd FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Settlement Agreement with Korve Engineering Inc. and authorize the City Manager to execute same; or 2. Do not approve the Settlement Agreement with Korve Engineering Inc.; or 3. Provide staff with alternative direction. Respectfully submitted, 4imoth'y R. J nas o , P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Settlement Agreement (8 pages) r) w TAPW DEPT\COUNCIL\2003\030218e. wpd SETTLEMENT AGREEMENT T US SETTLEMENT AGREEMENT ("Settlemen,t Agreement") is entered into as of the I Sth day of February 2003, by and among the CITY OF LA QUINTA, a municipal corporation of the State of California ("City"), and KGRVE ENGINEERING INC., ("Consultant"). City and Consultant are sometimes collectively referred to herein as the "Parties" and individually as a " Party.11 RE-QUALS A_ WD EREAS, City is a public body, corporate and politic, exercising govemmentalfunctions and powers and organized and existing under and by virtue of the California Constitution, laws of the State of California, and its Charter. B. WHEREAS, Cry and Consultant entered into a Professional Services Agreement executed on March 4, 1999 ("Professional Services Agreement"), whereby Consultant agreed to perform certain consulting services for the City, as more fully described in the "Scope of Services" attached as Exhibit "A" to the Professional Services Agreement, with respect to the City's Phase V Assessment District and Street Improvements ("Project"). C. V*MREAS, a dispute has arisen between the City and Consultant with respect to alleged errors in design associated with .tire Project resulting from services performed by Consultant under. the Professional Services Agreement ("Disputed Claims") D. WHEREAS, by entering into this Settlement A,gxeement, the Parties intend and desire to settle the Disputed Claims, with no Party acknowledging any liability or fault whatsoever, and as more fully set forth below, by agreeing to the terms stated herein and by entering a general release as to the Disputed Claims. 97$misGio-aooe 349754.06 02 SM r� AGREEMENT NOW, TMREFORE, for full and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and based upon the. foregoing recitals and the terms, conditions, covenants and agreements contained herein, the Parties hereto agree as follows: 1.Xygmoration of e 'tail. Subject to the terms of this Settlement Agreement and the conditions stated .herein, Recitals A through E, inclusive, are incorporated herein, by this reference. 2. Settlement Amount. Consultant agrees to pay the City the sum of Two Hundred and Thirteen Thousand Dollars ($213,000) ("Settlement Amount") as payment in :full for all alleged damages resulting from, the Disputed. Clairns. The Settlement Amount shall be payable to City pursuant to the following terms and conditions: a. An initial payment of Ten Thousand Dollars ($10,000) will be made no more than seven business days after February 18, 2003, the date that'this Settlement Agreement is deemed executed. b. For the following sixteen consecutive months thereafter, a monthly payment of Teas Thousand Dollars ($10,000) shall be made to City as more fully described below in Section, 3 ("Installment Payments'7. c. Upon receipt of the final cash payment, City agrees to apply the remaining Forty -Three Thousand Dollars ($43,000) currently owed to the Consultant under the Professional Services Agreement towards the Settlement Amount, in full satisfaction of the theta remainir.g balance of the Settlement Amount. 3. Rgy_ntent ofSetflement Amount. The Installment Payments shall commence on February 28, 2003. Thereafter, the remaining installment Payments shall be due and payable on Q75/015670-0OOfi 349754.06 a024 5Ar -2. 4 the last day of each month. All payments shall be delivered by Consultant to the City at "City of La Quinta, 78-495 Calle. Tampico, La Quinta, CA 92253 — Attn: Finance Director." The delivery shall be made in a manner that ensures that City receives the payments by the last day of each month. 4. Failue to Pal. If Consultant fails to snake payment to City by the time period specified in Section 3, Consultant shall automatically be in default, and, at the City's option, the City may either .pursue its remedies for breach of this Settlement Agreement, or the City may avail itself of any remedy available to it, whether legal, or equitable, to recover any and all damages associated with the Disputed Claim If the City opts to pursue the Disputed Claims following Consultant's default, Consultant shall be entitled to an offset to any damages awarded to the City for the payments actually made pursuant to this Setdement Agreement. Consultant, on behalf of itself, its predecessors, affiliated entities, representatives, insurers, successors and assigns, agrees to waive any and all notice and claim requirements, statutes of Eraitation, statutes of repose, contractual limitations periods, laches, or any other defense based upon the passage of time, relating to any action or proceeding relating.to the Disputed Claims. 5. Mutual Releases, a. Pro-Med that Consultant performs each of its payment obligations under Section 3 of this Settlement Agreement. the City, its successors and assigns, and each of them, shall and do hereby relieve, release and discharge Consultant and its successors, assigns, representatives, affiliates, partners, officers, directors, employees and stockholders, joint and severally, from any and all claims, debts, liabilities, demands, obligations, promises, acts, agreements, costs and expenses (including, but not limited to, attorneys' fees), damages, injuries, actions and causes of actions, whether legal or equitable, related to or arising out of the Disputed 1:_I 975/015610d1006 2k4e754.06 h02MMI -3- Claims. It is the understanding and intent of the Parties that nothing in this Settlement' Agreement, including these mutual, releases, shall in any way affect Consultant's obligations to indemnify the City pursuant to Section 5.2 of the Professional Services Agreement with respect to any future third party claims of injury to person or damages to property resulting from Consultant's services under the Professional Services Agreement, Consultant, its successors and assigns, and each of them, do hereby release the City, its successors and assigns from any and all, claims Consultant has against the City or its employees, representatives, and agents relating to the Professional Service Agreement, the Project, or the Disputed Claims, including, without limitation, the right to any further payments. b. As to the Disputed Claims only, the Parties agree that upon the effectiveness of the release set forth in subsection 5(s), they expressly waive all, rights under Section 1542 of the Civil. Code of the State of California, which the Parties understand provides as follows: A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor. 6. Representations and Warranties. Each of the Parties represents and warrants to, and agrees with, each. other Party hereto, as follows: a. This Settlement Agreement is a valid and. binding obligation on City and Consultant enforceable against each in accordance with its terms. 1. 975ro1561 "006 348734.06 n02M6103 -4" j 1,� b. Each Party has received independent legal advice from its attorneys with respect to the advisability of making this settlement, with respect to the advisability of executing Ns Settlement Agreement. C. Each Parry to this Settlement Agreement has made such investigation of the facts pertaining to the settlement provisions outlined above, and to tbi.s Settlement Agreement, and of all the matters pertaining thereto, as it deems necessary. d. Each Party has carefully read this Settlement Agreement, the contents hereof are known by, and it has been signed freely by each Party executing the Settlement Agreement. C. Each Party has not heretofore assigned, transferred or granted, or purported to assign, transfer or grant any of the claims, demands, and causes of action disposed of by this Settlement Agreement. 7. Voluntary, Settlement. The Parties to this Settlement Agreement, and each of them, acknowledge and agree that each of theta is entering into this Settlement Agreem.en freely and voluntarily and not acting under any misapprehension as to the effect hereof, and has acted and does hereby act freely and voluntarily and not under any coercion or duress, and acknowledge that good and valuable consideration was and has been received. The Panties hereto declare that this Settlement Agreement is freely and fairly made. , 8. Confidentiality. The City agrees not to take any affirmative steps to disclose the contents of this Settlement Agreement to any third -party other than disclosures incidental to City obtaining approval of this Settlement Agreement from its City Council and City disclosure of public records which City deems necessary to satisfy its obligations under the provisions of State and/or Feder, al law. 975/p1561"066 34i7,54,06 s02.1O5r03 —$— d 9. Miscellaneous. a. This Settlement Agreement is the entire agreement between the Parties hereto with respect to the described claims and supersedes all prior agreements, oral or written, between the Parties hereto with respect to the same. No claim of waiver modification, consent or acquiescence with respect to any provision of this Settlement Agreement shall be made against any Party, except on the basis of a written instrument executed by or on behalf of such Party. b. The Parties agree to execute and deliver such other instruments and perform such acts, in addition to the matters herein specified, as may be appropriate or necessary, from time to time, to effectuate the agreements and understandings of the Parties, whether the game occurs before or after the date of this Settlement Agreement. c_ This Settlement Agreement shall inure to the benefit of and shall be binding upon the successors and assigns of the Parties hereto. d. The headings of all sections of this Settlement Agreement are i_rlserted solely for the convenience of reference and are not a part of and are not intended to govern, limit or aid in the construction or interpretation of any term or, provision hereof. C. To the extent that performance is to be governed by time, time shall be deemed to be of the essence hereof. f. This Settlement Agreement is to be governed by and construed in accordance with the laws of the State of California, without regard to its choice of law Provisions. g. This Settlement Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered, shall be deemed ate. original, and all of which together shall. constitute the same agreernent. Except as expressly provided in this r, MM15610-0006 348754.06 o02MM Settlement Agreement, each of the Parties hereto represents, warrants and covenants that it has full power and authority to execute this Settlement Agreement and that it has obtained all necessary approvals, consents and authorizad.ons required- for it to execute and, deliver. this Settlement Agreement. Each individual executing this Settlement Agreement on behalf of a Party hereto has been duly authorized and empowered to execute and deliver this Settlement Agreement on behalf of said Party. h. This Settlement Agreement is the product of negotiations of the Parties, and in the enforcement or interpretation hereof, is to be interpreted in a neutral manner, and any presumption with regard to interpretation for or against any Party by reason of that party having drafted or caused to be drafted this Settlement Agreement, or any portion hereof, shall not be effective in regard to the interpretation hereof. i. The parties hereto, and each of them, agree that should there be any action, suit or other proceeding (i) arising out of the subject matter of this Settlement Agreement, (i,i) to enforce or interpret this Settlement Agreem, etat or to obtain Judgment pursuant to this Settlement Agreement, (iii) to recover for breach of this Settlement Agreement, and/or (iv) to rescind, negate, modify or refOrM this Settlement Agreement, all costs of suit and/or collection, and actual attorneys' fees, incurred in each and every such action, suit or other proceeding including any and all appeals or petitions therefrom,, will be awarded to the prevailing party. ['ME REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK SIGNATURES FOLLOW.] 915/015610-0006 1 348^,54.06 e02MS/M -7- IN WTTNESS WHEREOF, the Parties have executed this Settlement Agreement on the day and year first above. written. KORVE ENGINEERING, INC. CnY OF LA QUINTA By= Thomas P La Qui.nta ATTEST: By: June S. Greek, City Clerk City of La Quin.ta APPROVED AS TO FORM: By: A Katherine Jenson, City Attorney City of La Quinta Genovese, City Manager, City of 9751015610.0006 348754.06 NW05M3 -�- i 0 OFT1� COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Approval to Submit Grant Application to the Tony Hawk Foundation for the Fritz Burns Skate Park RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve submission of a grant application to the Tony Hawk Foundation for the Fritz Burns Skate Park. FISCAL IMPLICATIONS: If the City is awarded the Tony Hawk Foundation Grant, up to $25,000 is available. These funds can be used to offset the cost of the Fritz Burns Park Skate Park amenities or can be used to add additional amenities such as additional shade structures and seating. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 5, 2002, Council approved the inclusion of a skate park facility in Phase II of the Fritz Burns Park Improvements Project. The project includes redesigning the fencing at the skate park site, installing modular skate components and the possible addition of shade structures. The Tony Hawk Foundation's principal focus is to encourage and facilitate the design, development, construction and operation of new quality skateboard parks and facilities, located in low-income communities, or areas with a high population of "at - I I risk" youths, in the United States. As provided in Attachment 1, statistics regarding households below the poverty level in the cove area are provided. Data from the La Quinta Police Department and Public Works Department regarding juvenile crime and vandalism and graffiti removal is also provided in the grant application. Contingent upon Council approval, the attached grant application will be submitted applying for supplemental funding for the Fritz Burns Skate Park. Should the City be awarded the grant, the funds can be used to provide additional shade structures and seating. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve submission of a grant application to the Tony Hawk Foundation for the Fritz Burns Skate Park; or 2. Do not approve the grant application; or 3. Provide staff with alternative direction. Respectfully submitted, AY vol-,, odie Horvitz, ommunity Services Director Approved for submission by: 0000000, Thomas P. Genovese, City Manager Attachment: 1 . Tony Hawk Foundation Grant Application 2 1 ATTACHMENT 1 City of La Quinta Grant Application Tony Hawk Foandc'Iffon W,111t Application Submitted By: City of La Quinta Attn: Dodie Horvitz, Community Services Director P. O. Box 1504 La Quinta, CA 92253 (760) 777-7032 dhorvitz@la-quinta.org r-0UNDAT10N TONY HAWK City of La Quinta Grant Application %& ULSOMAZZMAZOW, 1%&T NY HAWK W._X*XIAi11E WK610,111 Grant Application 1. Identification of Applicant A. Legal name of organization: City of La Quinta B. Address and telephone number of applicant's principal office (please include an e-mail address if available): P. O. Box 1504, La Quinta, CA 92253; (760) 777-7100; dhorvitz@la-quinta.org C. Name of individual responsible for submission of application: Dodie Horvitz, Community Services Director (dhorvitz@la-quinta.org) D. Type of entity (non-profit, municipality, school district, etc.): Municipality E. Brief history of project, with approximate dates. (please limit to a single page and attach to application) See Attachment 1-E F. Federal Identification Number: 95-3740431 2. Grant Request A. Amount of funds requested: $25,000.00 B. Breakdown of how Foundation funds will be allocated: See Attachment 2-13 5 City of La Quinta Grant Application Kj 4 Qualifications of Applicant LN F C? U NI QAT I ON A. Other programs and activities overseen by applicant, if any: Dodie Horvitz is the Community Services Director for the City of La Quinta. She has direct responsibility for overseeing this project. She was responsible for overseeing the Recycled Waste Tire Materials Grant Project, which provided funding for placement of a rubberized surface under a water feature in Adams Park. In addition, she is overseeing all aspects of design and construction of a new community park, as well as museum expansion and library design. B. Median household income in vicinity of proposed project (required), with source of data, plus any other facts you wish to provide about "at risk" youth in the region: See Attachment 3-B C. How much money has been raised for this project? Where have existing funds come from? No money has been raised, but existing funds will come from Quimby funds, which are fees paid by developers that are devoted to park improvements in the City of La Quinta. D. What other funding sources are anticipated, and how much is expected? None E. Who oversees the applicant's budget? John Falconer, Finance Director for the City of La Quinta F. Where are the nearest existing skateparks, both public and private? There are currently no skate parks in the City of La Quinta. The nearest public facility is located in Palm Desert, approximately 15 miles from the City of La Quinta. To the best of our knowledge, there are no private facilities anywhere in the Coachella Valley. G. Please provide details of local skateboarders' involvement in the project, such as fundraising and lobbying efforts. See Attachment 3-G Proposed Skatepark A. How far along are you in the planning and/or construction process of this skatepark? Award of bid for components and award of contract for site improvements have been made. B. If a site has been selected, how big is the actual skating area, in square feet? 14,400 square feet (120 x 120) C. What type of skatepark are you planning to build (e.g. indoor vs. outdoor, concrete vs. wood ramps, etc.)? If you have it, please provide a percentage breakdown of expected users (e.g. 50% skateboarders, 25% inline skaters, 25% BMXers).: The skatepark will be an outdoor facility made of "Skatelite Pro" material (see Attachment 4-C). It is anticipated that 80% of the users will be skateboarders and 20% will be inline skaters. 6 City of La Quinta Grant Application FOUNDATION D. Have local skateboarders been included in the skatepark-design process? Have you hired a professional designer? If so, attach the designer's resume and any sketches or blueprints of the proposed design. If not, please give as much detail as possible about the skatepark you hope to build, and who has been involved in the design.: Skateboarders have been included at three separate public meetings; The owner of a local skate shop ("Revolution") has also been involved, helping with facilitation and skater involvement. (See Attachment 3-G, Community Services Commission Minutes) The designer's sketch of the proposed design is Attachment 4-D. E. Have you hired a builder/contractor? If so, attach the builder's resume. If not, what steps have you taken, if any, to ensure that a qualified and experienced skatepark contractor will be hired? See Attachment 4-E. F. How much is the skatepark expected to cost? $115,000.00 G. Will this be a free public skatepark, or do you plan to charge for entry? Free public skatepark H. Will the skatepark be supervised? If so, by whom? No supervision I. Will hours of access be limited? Will the skatepark be lighted? Hours of access: 6 a.m.— 10 p.m., lighted. J. When do you expect the skatepark to open? June 2003 K. Under what circumstances would this skatepark not open? None 5. Additional Attachments to Application A. Names and addresses of members of governing board, if any: See Attachment 5-A B. Most recent financial statements and budget of skatepark committee, if any. (Please don't include your municipality's entire budget. We just need to see numbers pertinent to the skatepark project.) See Attachment 5-13 C. If this application is from a municipality, how big is the city or town's total annual budget, and how big is its annual parks and recreation budget? See Attachment 5-C City of La Quinta Grant Application Attachment 1-E 5011'0' r-10 U N D AT 1 0 N In the Fiscal Year 2000-01 Capital Improvement Program, Phase II of the Fritz Burns Park Improvements included the restoration of the lighting system for the four southern courts, installation of dasher boards for the two roller hockey courts and the conversion of one court to a basketball court. In Fiscal Year 2001-02, additional funds were added to the Phase II Improvements due to an anticipated increase in improvement costs. The restoration of the lighting system has been completed, leaving a remaining balance of approximately $ 180,000 for the installation of dasher boards and a basketball court. Due to the size of the courts, purchasing prefabricated roller hockey dasher boards for the courts is not possible. Custom dasher boards would have to be fabricated and would cost in excess of $60,000 each, plus installation. The current courts allocated for roller hockey are used infrequently by those wishing to play roller hockey. However, there are a large number of youth and adult who participate in skateboarding and rollerblading. Currently, this activity is being conducted on City streets, park amenities, and on private property. The City Council approved a conceptual site plan for a skate park at the La Quinta Community Park. However, due to funding limitations, the skate park was not included in Phase I of the park's construction. It is estimated that a traditional concrete skate park will cost $350,000 to $400,000 to construct. Due to technological advances in the industry, manufacturers are now able to provide modular skate park components that can be placed on existing flat surfaces for a fraction of the cost of a concrete skate park. It is estimated that a modular skate park with various components for all levels of ability would cost approximately $90,000 for a 60 foot by 120 foot area, which is the size of one standard tennis court. By modifying the Phase II Improvements at Fritz Burns Park to include replacing the proposed dasher boards for the roller hockey rinks (which are two converted tennis courts separated by a fence) with modular skate park, a large number of skating participants could be served. In order to provide adequate skate surface and remove unnecessary obstacles, the current fencing separating the two courts would need to be removed. The Huna Company has "skater -tested" their product and the components provide the elements skaters are interested in using. This is provided only as a conceptual plan; actual layout and elements would be considered after input from the skating community. Should the City determine a skate park is appropriate for the community, a youth coalition could be formed, in which local skaters and roller bladers would be invited to be heavily involved in the design of the park. With the skating population represented in the design of the park, the issue of "ownership and pride" is exhibited and passed along to other participants. The La Quinta Sheriff's department would be included in the design of the park as well as in the establishment of the rules and procedures for enforcement. The California Joint Powers Insurance Authority (CJPIA) provides "Recommended Guidelines for the Design, Construction and Operation of Skate Parks." The guidelines recommend that the skate park design include the following features: access to a public telephone (within 50 yards); drinking fountains (within 50 yards); restrooms (within 100 yards); sufficient number of trash containers; ample parking for participants and spectators; bleachers; concession area, and fencing. The proposed location at Fritz Burns Park provides all of the suggested amenities with the exception of the concession area. However, the possibility of providing a location for vending machines will be explored. The site provides benches along the south side of the courts; however, additional seating and shade structures are included in the site improvements for this project. � 1 O City of La Quinta Grant Application Attachment 2-B e' FOUNDATION See Bid Schedule for itemization of components for proposed Skate Park 9 SECTION 1210 BID SCHEDULE Project No. 2000-15-B LA QUINTA SKATE PARK AT FRITZ BURNS PARK City of La Quinta 78-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Gentlemen: Pursuant to the Invitation to Bid, the undersigned hereby proposes and agrees that on award by the City under this Bid, and in accordance with the provisions therein stated, to execute a Contract, with necessary bonds, to furnish and install any and all labor, materials, transportation and services for Project No. 2000-15-B, LA QUINTA SKATE PARK AT FRITZ BURNS PARK, in accordance with the Plans and Specifications therefore adopted and on file with the City within the time hereinafter set forth and at the prices named in this Bid . Unit prices in each and every case shall represent a true unit price used in preparing the bid schedule totals (Bid Form). Unit prices listed herein shall include material, installation and appurtenant work as is necessary to have the item complete and in place meeting the full intent of the plans and specifications. Unbalanced unit prices shall be sufficient cause for rejection of the bid. The purpose of the unit pricing is for bid evaluation and changes in the work during construction. BID SCHEDULE: ITEM NO. ITEM DESCRIPTION UNIT EST. QTY. UNIT PRICE (in figures) DOLLARS ITEM TOTAL (in figures) DOLLARS FBase Bid Area 1 Mobilization 1 $ $ 2 2 ft. Box EA 2 $ $ 3 3 ft. Box EA 10 1 $ $ 4 4 ft. Box EA 10 $ $ 5 Edging-8 ft. Continuous Box EA 2 $ $ 6 Sides for 2 ft. Box EA 1 $ $ 7 Sides for 3 ft. Box EA 6 $ $ 8 Sides for 4 ft. Box EA 5 $ $ 9 Sides for Box-12 inches EA 2 $ $ 10 2 ft. Wedge EA 3 $ $ 11 3 ft. Wedge EA 6 $ $ 12 Sides for 2 ft. Wedge EA 2 $ $ 13 Sides for 3 ft. Wedge EA 2 $ $ Bid Schedule `1200-3 110 14 Quarterpipe for Coping-4 ft. EA 10 $ $ 11 15 Quarterpipe for Coping-3 ft. EA 2 $ $ 16 Quarterpipe- 2 ft. EA 1 $ $ 17 Quarterpipe-3 ft. EA 2 $ $ 18 Sides for 4 ft. Quarterpipe for EA 3 $ $ Coping 19 Sides for 3 ft. Quarterpipe for EA 1 $ $ Coping 20 Sides for 3 ft. Quarterpipe EA 1 $ $ 21 Coping-8 ft. EA 2 $ $ 22 Coping-16 ft. EA 2 $ $ 23 Steel Durante EA 12 $ $ 24 Curbing-4 ft. Quarterpipe for EA 2 $ $ Coping 25 Grind Rail-8 ft. Permanent- EA 1 $ $ Rectangular 26 Grind Rail-8 ft. Permanent -Round EA 1 $ $ 27 Grind Rail-16 ft. Permanent- Round EA 1 $ $ Kinked 28 Grind Rail-13 ft. Round Curved EA 1 $ $ 29 Grind Box- 6" X 24" X 96" w/o EA 1 $ $ Coping 30 Grind Box Connector -Anchor Kit EA 1 $ $ 31 Grind Rail-15" X 17' Rectangle for EA 1 $ $ 3 ft. Box and Wedge 32 Railing-4 ft.-Basic EA 24 $ $ 33 Corner for Basic 4 ft. Railing EA 8 $ $ 34 Skate Park Tool Kit with Aerosol EA 1 $ $ 35 Skate Park Maintenance Kit with EA 1 $ $ Aerosol 36 Installation of Equipment per LS 1 $ $ Specifications TOTAL BASE BID AREA (BID ITEMS 1 - 36) $ y Bid Schedule 12004 �11 `i s C jjj��It �3 4 i s p 6 W W W W 12 City of La Quinta Grant Application %&TONY HAWK • Attachment 3-B The median household income, as reported on the U.S. Census 2000, Census Tracts 451.09 and 451.10, is as follows: Median Families Below Household Income Per Cap Income Poverty Level Tract 451.09 $49,468 $17,459 8.1 % Tract 451.10 $46,686 $16,205 3.2% The following information was provided by the Riverside County Sheriff's Department (La Quinta Patrol) setting forth ticketed offenses for the years 2000- 2002 in the neighborhood referred to as "The Cove," which contains a majority of the youth most likely to be serviced by the proposed skate park: 2000 2001 2002 Petty Theft 40 59 75 Burglary 79 73 124 Shots fired within City 8 26 36 Vandalism 121 90 103 Runaway juvenile 47 44 53 The above -referenced list is only a partial reporting of actual ticketed offenses in The Cove, and was itemized based on an assumption that the crimes listed are the types of crimes in which juveniles are more likely to be involved, as opposed to crimes such as grand theft, trespassing, battery, forced entry, stolen vehicle, etc. The data provided does not, however, break down the ticketed offenses by age of offender. The data below was provided by the Public Works Department at the City of La Quinta, and indicates total number of "man" hours spent on the following items: 2002 2003 April May June July Aug Sept Oct Nov Dec Jan Vandalism Repairs 12 12 51 67 35 46 56 66 29 53 Graffiti Removal 58 192 171 191 62 54 64 44 85 111 City of La Quinta Grant Application 14& TONY HAWK i5 gme-yM":JUM Again, the age of the perpetrators of the vandalism and graffiti is unknown. However, please note the rise in both vandalism repairs and graffiti removal man hours during the summer months, when many youths are out of school, as well as over the winter break in December and January. Also attached is a letter of support for this skate park from a business owner in the Village of La Quinta (which is adjacent to The Cove). - 14 IVMARVIN INVESTMENTS, INC. November 5, 2002 Mayor and Members of City Council City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: Skateboard park, it's about time. Dear Mayor and Members of the City Council: p E C E 0 V E _. 5 W CITY Of LA QUINTA CITY MANAGER'S DEPT. It is my understanding you will be considering a potential new skateboard park near the Village of La Quinta on today's agenda. The creation of such a park is long overdue. The kids in the village and the cove have nowhere to responsibility skateboard, therefore they have been skateboarding on the streets, sidewalks, and especially around my buildings on Calle Estado. They have destroyed many walls, tiles, and planters. It hard to continue to run them off when there is really nowhere for them to go. I believe that the proposal that you are considering tonight is only a temporary solution, and that you must build a much bigger and more permanent facility in the village and cove areas either next to city hall or in cooperation with the county, at their park. This is something that should have been done five to ten years ago, but has been overlooked as most of the needs of our children have been overlooked in this city. I strongly support the approval of this temporary solution while a greatly expanded facility for pre -teens and teens, and especially skateboarders, is sought in the village and cove areas. Very truly yours, Wells L. Marvin WLMlmmn City of La Quinta, Skateboard Park 1 1 -5-02 78-080 Calle FsLado, Suite 201 • La Quinta, CA 92253 (760) 771-2567 • Fax (760) 771-5057 e-mail: wells@marvinhomes.com . marvinhomes.com City of La Quinta Grant Application TONY HAWK • r r Attachment 3-G See Community Services Commission minutes 16 COMMUNITY SERVICES COMMISSION MINUTES December 9, 2002 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:00 p.m. in the Council Chambers of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Davis led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Gary Calhoun Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Francisco, Recreation Supervisor Leonard St. Sauver, Assistant Engineer Andy Gerrard, La Quinta Police Department Pete Selak, Dave Bang Associates PUBLIC PRESENT: Rob Manly Trevor Sontz Jared Powell The Nords (3) Eric Wolfe Thomas Oleson Matthew Genovese II. PUBLIC COMMENT- None III. CONFIRMATION OF AGENDA - Confirmed IV. CONSENT CALENDAR A. Approval of the November 18, 2002 minutes. B. Monthly Department Report for October 2002. It was moved by Commissioners Calhoun/Davis to approve the Consent Calendar. Unanimous. Community Services Commission Minutes December 9, 2002 Page 2. V. PUBLIC HEARING — None. VI. BUSINESS ITEMS A. Skate Park Components and Operations Staff gave an overview of the skate park history, including the dates that the Commission and City Council approved the project. Pete Selak gave an overview of the Huna product, which is one of the types of modular products available. Two topics included the low maintenance of the material and the ability to change the lay out of the skate park when new components are available. Mr. Selak provided a review of the proposed layout for the skate park and stated that the layout is engineered by individuals that understand the sport. Mr. Rob Manly stated that he would like to see a skate park in La Quinta that would cater to the advanced skater, one that would entice other skaters to the area, much like the Fontana skate park. After some discussion the public offered the following suggestions regarding components: Add: grind box, angled ledge, a curved rail and remove one eight foot rail. The public also suggested a soda and candy machine along with benches, trash receptacles and shade structures. There was a request to have live music in the park for special events. Staff stated that this can be accomplished. Commissioner Davis stated to the public that this is the skater's park, and they need to patrol it. Staff handed out the rules that are endorsed by the California Joint Powers Authority for skate parks. After review by the Commission and the public, the following rules were added to the list: Add the dollar amount of the minimum and maximum fine for not wearing safety equipment, identify location of the public phone and provide municipal code section regarding loud music. After more input from the public, staff responded that the new skate park layout and rules can be posted on the City's website. It was moved by Boudreau/Davis to modify the components of the skate park to include the grind rail, angled ledge and curved rail as well as add the following information to the rules: minimum and maximum fines for not wearing safety equipment, map with location of public phone and the municipal code section regarding loud music. Unanimous. S:\COMMUNITY SERVICES\COMMUNITY SERVICES COMMISSION\MINUTESCSC\2002\CSCMIN.12.09.02.DOC 18 COMMUNITY SERVICES COMMISSION MINUTES January 13, 2003 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:01 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson St. Johns presided over the meeting. Commissioner Calhoun led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Michele Boudreau Commissioner Gary Calhoun Commissioner Mike Davis COMMISSIONERS ABSENT: Commissioner Deborah Bechard STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Francisco, Recreation Supervisor Andy Gerrard, La Quinta Police Department PUBLIC PRESENT: Stacie Hewitson Steve Ochoa Ryan Reid Keith Blomgren Jay Swain II. PUBLIC COMMENT- None III. CONFIRMATION OF AGENDA - Confirmed IV. CONSENT CALENDAR A. Approval of the December 9, 2002 minutes. B. Monthly Department Report for November 2002. It was moved by Commissioners Calhoun/Davis to approve the Consent Calendar. Unanimous. V. PUBLIC HEARING — None. 19 VI. BUSINESS ITEMS A. Skate Park Rules and Ordinance Staff gave an overview of the City Council's approval of the skate park rules and adopted the ordinance to have the rules included in the La Quinta Municipal Code. The Commission inquired as to rental safety equipment for those may not be able to afford the equipment. Staff reported that they have discussed this issue with the owner of Revolution skate shop in La Quinta and they are researching this issue. It was mentioned that perhaps a concession could be established at the park for those that could not afford or wish to purchase safety equipment. Commissioner Davis stated to the public that this is the skater's park, and they need to patrol it. Staff suggested that the Commission may wish to meet at the skate park location for the next meeting to discuss the grand opening of the skate park. It was suggested that local bands be present at the grand opening. Staff is working on having these events at the grand opening. Staff is hoping to have the skate park open before Spring break. It was discussed that the "no fighting" rule be placed on the sign. It was moved by Boudreau/Davis to host the next Community Services Commission meeting at the skate park location with refreshments being served. Unanimous. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. Dog Park Location Staff gave an update on the dog park location selected by the City Council. The site selected is the southern part of Fritz Burns Park, between the parking lot and the proposed skate park. Staff also stated that there is a location at the southeast corner of Washington Street and Miles Avenue that could possibly be used as a dog park. VIII. COMMISSIONER ITEMS Commissioner Calhoun reported that he is working with the ASB at La Quinta High School to rename the portion of Westward Ho to Blackhawk Lane. Commissioner Calhoun stated that the ASB has not received the check to complete the application submission process. There are freshman, sophomores, junior and senior students on the committee to work on this project. Commissioner Calhoun stated that the ASB is aware of the City's process to rename the street. I'" 20 COMMUNITY SERVICES COMMISSION MINUTES February 10, 2003 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:05 p.m. at the skate park location in Fritz Burns Park. Chairperson St. Johns presided over the meeting. Commissioner Calhoun led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Deborah Bechard Commissioner Michele Boudreau Commissioner Gary Calhoun Commissioner Mike Davis STAFF PRESENT: Dodie Horvitz, Community Services Director Marni Francisco, Recreation Supervisor Leonard St. Sauver, Assistant Engineer Andy Gerrard, La Quinta Police Department PUBLIC PRESENT: Jon Sanchez Shander Sessions Mario Larios Debbie & Jared Powell Steve Clare Ryan Reid Bryan Contreras Michelle & Ryan Nord Lois & Stacie Hewitson II. PUBLIC COMMENT- None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of the January 13, 2003 Minutes B. Monthly Department Report for December 2002 It was moved by Commissioners Calhoun/Davis to approve the Consent Calendar. Unanimous. V. PUBLIC HEARING — None. 21 Community Services Commission Minutes February 10, 2003 Page 2. VI. BUSINESS ITEMS A. Skate Park Components and Operations Director Horvitz distributed to Commissioners a diagram of approved skate park components, noting that the bid opening was January 27, 2003, and the anticipated date for award of contract is the February 18 City Council Meeting. She introduced Assistant Engineer Leonard St. Sauver to report on necessary modifications to the skate park plan. Mr. Sauver gave Commissioners an overview of the necessary changes to the plan, including handicap access, relocation of fencing, addition of 42" railing, concrete patching, correction of drainage problems, and revamping of automatic timers for lights. Discussion also included the blue/gray color scheme and addition of a vending machine for soft drinks and snacks. Commissioners Bechard and Davis suggested signage for automatic lights notifying skaters that lights are set for one -hour intervals. Construction of the skate park improvements will be phased, with an expected completion date of May -June, 2003. Commissioners and staff invited questions and comments from members of the public, and thanked them for their input and interest in the development of the skate park. B. Upcoming Events Recreation Supervisor Marni Francisco reminded Commissioners of upcoming events and invited all to attend if possible. Commissioners will attend as follows: Youth Workshop — February 20 — Commissioners St. Johns & Calhoun Tiny Tot Olympics — March 15 — Commissioner Bechard Community Picnic — April 26 — All Commissioners Staff also reported that the Neighborhood Pet Show held Saturday, February 9 was very successful, with 35 participants and several photos taken by the Desert Sun staff. VII. CORRESPONDENCE AND WRITTEN MATERIALS Staff distributed plans for playground equipment at La Quinta Park, which includes panels to be customized with artwork. The La Quinta Arts Foundation is sponsoring an art competition for children age 5-12 from Adams and Truman Elementary Schools. The artwork will be presented for approval at the March 10 Commission meeting. SXOMMUNITY SERVICES\COMMUNITY SERVICES COMMISSION\MINUTESCSC\2002\CSCMIN 2003\CSCMIN.02.10.03.DOC 22 City of La Quinta Grant Application IW4&TON Y' HAWK • I i Attachment 4-C Materials The modular skate components are designed to be extremely durable. The frames of the components are made of galvanized steel. The modular components come with a 15-year warranty on everything except the skate surface. The skate surface is a composite "Skatelite Pro" material. This material is placed over a %2 inch acoustical underlay to reduce the noise level of the wheels on the surface. The components are designed so that the skate surface can be replaced with relative ease and minimal expense. The Skatelite Pro material has a five-year warranty. Staff is confirming the results of the company's testing of the material in hot climates. The preliminary report is that the material warranty covers damage caused by the sun. Staff will continue this research and will request this information in writing from the manufacturer prior to any purchase of equipment. Since the components are modular, the layout can be reconfigured to provide a different experience to users. One manufacturer includes in the purchase price reconfiguration of the components three times within a three year period at no additional charge. Additional reconfigurations are estimated at a cost of $750 each. The modular components also allow for upgrades as technology and components evolve. Additional pieces can be incorporated into the facility if the need arises. �23 City of La Quinta Grant Application TONY HAWK Attachment 4-D See Woodward design 24 �.w� . I Al �� m- � ,� iP�; � I .e ) §�(^ �poll• / 2 LE ƒf� 2 City of La Quinta Grant Application TONY HAWK IW4& Attachment 4-E See Woodward certification 1f�;I, 26 Skatepark Name: Burns Park Skatepark Town/City: La Quinta, CA Project Number: 02HD0097b Date: September 5, 2002 Dear Customer, As a partner with Huna DesignsTM in the development and design of Woodward Ramps & Rails®, we are pleased to provide you with the following Woodward approved certifications: Woodward Certified Geometries This certificate validates and authenticates the participation of the Woodward staff as experts in the design of Woodward Ramps & Rails®. Woodward's design and building experience is the industry model. We devote more testing and evaluation to our custom - designed ramps and rails than anyone else in the industry. This expertise has been directly transferred to the Huna manufactured Woodward Ramps & Rails® product line. Design and configurations have been approved and validated by the many thousands of professional and camper riders that have been attending the Woodward Camp program for more than 20 years. The geometry of these ramps and rails makes them the most skateable in the industry. 2. Woodward Certified Action Skatepark Design This document certifies that the custom action skatepark design has been reviewed and evaluated based upon the criteria and standards set forth by the Woodward staff and their designees. We acknowledge that the design meets the norms and the standards set forth in accordance with current action skatepark design principles, including flow, traffic patterns, and where specified, age -use levels and multiple -use capability (i.e., bikes, boards, blades). Bob Lewis Woodward Action Sports Camp Program Director, Action Sports City of La Quinta Grant Application TONY HAWK Attachment 5-A The governing board would be the City Council members for the City of La Quinta, listed below: Mayor Donald Adolph Mayor Pro Tern Stanley Sniff Council Member Terry Henderson Council Member Lee Osborne Council Member Ron Perkins r 28 City of La Quinta Grant Application T NY HAWK ♦ M � Attachment 5-B Skate park budget IJ; 6 29 ATTACHMENT CITY OF LA DUINTA: CAPITAL IMPROVEMENT PROGRAM DETAIL Project Type: Park Improvements Project: 200107 - Phase II Fritz Burns Park Improvements - Budget Adjustment Description Improvements include the restoration of the lighting system for the southern 4 courts, installation of dasherboards for roller hockey, and conversion of one court to a basketball court. i �' > °' U7F:Y2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Total Category 0 General Fund 0 Infrastructure 132,345 Project Area 1 132,345 0 Project Area 2 0 DIF - Transportation 0 DIF - Parks & Recreation 0 DIF - Civic Center 0 DIF - Library 0 DIF - Community Center 0 DIF - Maintenance Facility 0 Other: 0 Other: 0 Revenue Amount Total 132 345 0 0 0 132,3 Expense Amounts Cateqory FY 2002103 FY 2003104 FY 2004105 FY 2005/06 Total Administration 6,617 6,617 0 Engineering 100,582 Construction 100,582 11,911 11,911 Inspection 13,235 Professional 13,235 0 Other: Expense Amount Total 132,345 0 0 0 0 132 345 Operating Costs Category FRI ! FY 2002/03 FY 2003/04 FY 2004/05 FY 2005/06 Total General Fund 8,240 8,240 8,240 8,240 32,960 0 Other: Operating Cost Total 0 8,240 8,240 8,240 8,240 32,960 Additional Comments: This project was originally approved during FY 2000/01 with an initial allocation of $167,655. Based upon recent engineer's estimates, Staff believe a budget adjustment in the amount $132,345 is necessary to construct the desired Park amenities. Page 22 4 City of La Quinta Grant Application TONY HAWK • M • Attachment 5-C City's total annual budget and annual parks and recreation budget 31 d 'm NQn mmQmmM^0noO 'MooQ nrnm � �0 rnQNgQ m;pmv � 'QfMmnV �v(MV oCn�V f. N:N O D" �InOry(6mw NOmCN 'NN'vfQIOA 0'T CN^) Q WmQ NM o"N nhoO m U 11 Oo ( M(p M NNE M�Q Q N Qm N Q f0 ry R O) m N - m M lA � N rm M O N of �M g 0 0 0 o g 0 0 o s u v a o o O C roi 0 0 om 0 o g o O H a 0 w v m vi v, coi LQ o m m vi p U M O ODO QONQ Q mOO`Mj" iz N O O' Ntmpn . 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Q Q - ' a F F- O m m (A 7 N L F I Z w t I u ca w W W n H N d c0 o .0U m N I U C O N N N .V C rn p 2 w ° m c n� E E a_o ° Z O N N 4, N N o� ` 5) IA d o C D ,_ W m LU w jLu L O V N V ° a L L .0 L L ❑ N U N N O 7 E E °� u y N C IL D a 0 OLL O J ^ w c oD nZ'� aac E N{- N•Gl 7W E°_ .° o a v a d •� .� m rn n o c> 2 c e a,O -' U ul .a ° 'c °o w w m IZ N i W m Q'c O m F H F w X c y w a �' () LL W O C C UI N 0 N N O Ol 0) �. A (n - H Q J Z wI O 'N L .d E I J O d N _ a t` i V .0, A r .N .� N U AE R C L u O .T AR _-� 'C d E n a° d `C n E IL Q O !( ` w W f0 O N acnUm 7 O N 41 N N 10 N y" O 7 CI to in 0 wI w0m c»>�-> a a a`�(n w w(n(n5 w 00(A F- 34 _ � u�l'►lrGu U � 4 OF 9 AGENDA CATEGORY: / BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Consideration of Award of Contract to Construct the City's Third Fire Station (Station 93), Project No. 2001- 14 RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The following represents the currently approved funding and funding sources: Infrastructure: $1,386,518 Fire DIF (1) CVWD Reimbursement (2) Total Funding Available: $1, 500, 000 $50,000 $2,936,518 Considering the low bidder's construction costs in the amount of $2,684,000, the following represents the estimated project budget: Construction $2,684,000 Insp/Test/Survey $ 70,000 Administration $ 75,000 Professional $ 175,000 Contingency $ 268,400 Land $ 101,392 Fire Engine $ 300,000 Total $3,673,792 0 ) Due to the fact that currently there is not enough funding in the Fire DIF account, the City Council will consider the approval of a Financing Agreement between the City of La Quinta and the La Quinta Redevelopment Agency. If the Financing Agreement is approved, as submitted under separate consent item, the Agency will lend $1 ,500,000 to the Fire DIF account so that fire station may be built now, rather than waiting 30-40 years for sufficient funds to accumulate. (2) CVWD has agreed to reimburse the City up to $50,000 for improvements that will be made to the well site in conjunction with the project. As illustrated, the project budget is ($737,274) short of the estimated costs associated with these improvements. In order to make up the shortfall, staff is proposing that the City draw down $737,274 from the Trust Fund established with County Fire. The Trust Fund, which as of June 30, 2002 had a balance of $1.1 million, represents pass through and structural fire tax revenues in excess of the cost of providing fire services over the past three years. The Fund is maintained by the County and may be used for station capital improvements or for fire operations only. Staff considers this option to be preferable to allocating additional Infrastructure Funds to the station at the expense of other City capital projects. CHARTER CITY IMPLICATIONS: Due to the fact that Redevelopment Funds are being loaned to the Fire DIF to complete the project, prevailing wages were specified. There are no Charter City impacts. BACKGROUND AND OVERVIEW: The proposed La Quinta fire station will be located on approximately 1.6 acres immediately south of Adams Street Park. It will be approximately 7,800 square feet in size and be able to house up to eight firefighters and four pieces of apparatus. In conjunction with the station, the existing well site will be improved and Adams Street improvements will be completed between Adams Park and the existing church improvements. On December 4, 2001, the City Council approved a Professional Services Agreement (PSA) with WLC Architects to design the station. On February 5, 2002, the City Council approved a conceptual design for the station. On March 5, 2002, the City Council adopted a Resolution certifying the Environmental Assessment 2001-440 and approving Capital Improvement Project 2001-14. On August 6, 2002, the City Council approved the plans, specifications, and engineer's estimate (PS&E) and authorized staff to advertise for bid the La Quinta Fire Station, Project No. 2001-14. On January 22, sealed bids were received for the construction of this project. The following is a summary of the bids received: DKS Contracting and Engineering $2,684,000 J. Murray Construction $2,860,000 B.E. McMurray Construction $2,896,000 James E. Simon Company $3,962,259 2 If the City Council awards the contract for construction of the fire station on February 18, 2003, the project would be scheduled for completion by January 2004. The City Council has the option of rejecting all bids and re -bidding the project. This would take approximately two months and would move the estimated completion date of the station to March 2004. The City would also have the option of identifying certain aspects of the project that could be re -bid as additive alternates which would lower the base cost of the project. The City Council would then have the ability to include some, all, or none of the additive alternates in the contract. The following are some of the items that may be bid as additive alternates and their corresponding cost estimate: Underground tanks for water blow off from well site* Skylight in apparatus bay Patio wall and barbeque area Covered employee parking Quake Guard (automatic apparatus room door opener) Monument Sign Total $ 40, 000 $25,000 $ 9,000 $25,000 $12, 000 $ 5,000 $1 16, 000 * As part of the well site improvements, the vehicle entry gate was relocated off of Adams to the south side of the well. In order to accommodate this, it was necessary to accept the blow off water on to the station site. Rather than direct it from the station site to the retention basin in Adams Park, underground tanks were specified. The option presented is to eliminate the tanks and direct water into the retention basin, which would result in standing water in Adams Park on a periodic basis. FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Draw down on the County Fire Trust Fund in the amount of $737,274 and award a contract in the amount of $2,684,000 to DKS Contracting and Engineering for the construction of the La Quinta Fire Station, Project No. 2001- 14, contingent upon the City Council and Redevelopment Agency approval of the necessary Financing Agreement; or 2. Reject all bids and re -bid the project after identifying portions of the project to be bid as additive alternates; or (1 I 3 Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety Approved for submission by: Thomas P. Genovese City Manager ll T4tyl 4 aCP Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 18, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Mid -Year Budget PUBLIC HEARING: Report and Financial Management Review for Fiscal Year 2002/03 RECOMMENDATION: Approve an increase in Estimated Revenues for the RDA Project Area No. 1 and 2 totaling $4,932,800; Approve the New Appropriations as outlined in Attachment No. 2 of this report totaling $668,027 from the General Fund, $23,725 from the Equipment Replacement Fund, $22,300 from the Information Technology Fund, $1,955,217 from the RDA Project Area No. 1 Fund, $1,555,052 from the RDA Project Area No. 2 Fund. Receive and file the Mid -Year Budget Report. BACKGROUND AND OVERVIEW: A comprehensive report is prepared annually at Mid -Year to inform the City Council as to the financial position of the City and expenditures to date as compared to the Budget as established by the City Council. The Mid -Year Report involves a financial assessment of City operations presented to the Council during the fiscal year. This report provides information on General Fund, selected other funds and RDA revenues, operations, capital projects and requests for budget transfers and/or new appropriations. This analysis provides the Council the opportunity to monitor year-to-date revenues and expenditures and make mid -course adjustments necessary as the result of modified program requirements. ANALYSIS AND FISCAL IMPLICATIONS: For the most part, expenditures are distributed evenly throughout the fiscal year. At Mid -Year December 31, 2002, it is expected that 32.59% of the funds budgeted will have been expended. Revenues, for a variety of reasons (such as Sales Tax reporting lag and seasonal Transient Occupancy Tax), tend to be received unevenly throughout the year. In order to provide a more accurate comparison of revenues and expenditures at Mid -Year, selected revenues (,) have been accrued to reflect the month they were earned. For some of these revenues, the estimate for the remainder of the year was completed by utilizing a weighted average analysis taking into consideration that certain expenditures are made entirely at the beginning of the fiscal year (e.g. insurance payments), while others may be made at certain time of the year. If revenues were received in the month they were earned, the earned figure reflects how much would have been collected in the first six months. Major expenditures such as law enforcement and fire safety have also been accrued to reflect a six month cost. The year-to-date General Fund revenue/expenditure status is as follows: GENERAL FUND Estimated 02/03 Year End 12/31/02 Actual 12/31/02 Earned Year End Seasonalized Variance Description Budget YTD Actual % Earned % Estimate % over (under) Revenue $16,679,218 $7,649,279 45.86% $9,172,674 54.99% $17,963,862 107.70% $1,284,644 Expenditure 17,968,660 5,855,464 32.59% 7,818,655 43.51 % 17,956,643 99.93% (12,017) Revenue Over (Under) Expenditure ($1,289,442) $1,793,815 $1,354,019 $7,219 $1,296,661 (1)For the purposes of this report certain revenues have been selected due to their cyclical nature and/or their significance to the overall revenue picture. The following revenues have been selected to be accrued and the applicable analysis regarding these revenues are provided as Attachment 3: Sales Tax; Property Tax; Tax Increment; Transient Occupancy Tax; Motor Vehicle In Lieu Tax; and interest revenue. In addition, the revenue and expenditure summaries from July to December are included in Attachment 4 as support. Based on the accrued revenues at Mid -Year, the General Fund revenue is showing signs of exceeding the budget estimate at year-end by approximately $1,284,644. The General Fund's improvement is due to substantial activity in one-time local construction licenses, fees and permits of $700,000, an increase in parking fines and motor vehicle violations of $25,000, an increase of $240,000 into Transient Occupancy Tax, an increase of $80,000 in State Grant Funding, an increase of $100,000 in sales tax revenue, an increase of $40,000 in CSA 152 assessments, an increase of $75,000 in litigation settlements, an increase of $16,000 in interest income, and an increase of $24,000 in other net tax revenues. Additionally, the General Fund's anticipated expenditures are estimated to be near budgeted amounts after mid year requests. r With Mid -Year adjustments, including new General Fund appropriations in the amount of $668,027 (detail provided on Attachment 2), it is projected that the General Fund's revenue will be slightly more than expenditures by $7,219 at the end of the fiscal year. Revenue General Fund Revenue As indicated in the chart below, the General Fund actual revenues are at 45.86% for Mid -Year. Earned or accrued revenues are 54.99%, as identified on the chart on the previous page. Since the City's revenue is seasonalized (i.e., Sales Tax, Transient Occupancy Tax) and we receive approximately 60% of our revenue in the second half of the year, the year end estimate exceeds the budget by 7.7%. Provided as part of Attachment 3 is the December 31, 2002, General Fund Revenue detail for the City. GENERAL FUND REVENUE SUMMARY 12/31 /02 Description Budget YTD Actual % Taxes $9,498,070 $3,649,767 38.43% License & Permits Fees 840,600 1,273,450 768,247 988,627 91.39% 77.63% Intergovernmental Interest Miscellaneous 3,572,461 1,359,100 5,250 1,142,462 1,022,095 78,081 31.98% 75.20% 1487.26% Transfer in 130,287 0 TOTALS $16,679,218 1 $7,649,279 45.86% Many municipal revenues are not collected evenly over a 12-month period. Property taxes and other revenues (such as State subventions) are often subject to distribution schedules that are not on a month -to -month basis. Even revenue that is collected more uniformly may also be subject to seasonal highs and lows (such as Transient Occupancy Tax) that would impact year-to-date benchmark percentages. Taxes Overall, General Fund Tax revenues are at 38.43% of the budget estimate. The majority of Property Taxes are received from the County in January and May, and therefore, are shown as minor receipts at Mid -Year. It is estimated that Sales Taxes remain near budgeted levels and Transient Occupancy Taxes will be above the budgeted amount by approximately $240,000. Licenses, Fees & Permits Development activity has been higher than the budget estimate. Revenue in the License and Fee category and Permit category is approximately 91.39% and 77.63%, respectively, of the budget estimate as of December 31, 2002. It is anticipated that the City will receive approximately $700,000 over the budget estimate of $2.1 million by the year end for these two categories. Expenditures General Fund Expenditures The General Fund expenditures are summarized in the chart below. City wide General Fund expenditures are at 32.59% of budget. Earned or accrued expenditures are 43.51 % of budget. Included as part of Attachment 3 is the December 31, 2002 General Fund Expenditure Summary. The year-end estimate for FY 02/03 reflects expenditures to be approximately at the current budget. GENERAL FUND EXPENDITURE SUMMARY 12/31 /02 12/31 /02 Description Budget YTD Actual % Personnel $5,780,300 $2,493,591 43.14% Service/Supply 15,722,803 4,877,514 31.02% Capital Outlay 100,097 24,677 24.65% Reimbursed expenditures (3,982,873) (1,668,179) 41.889/6 Transfer Out 348,333 127,861 36.71 % TOTALS $17,968,660 $5,855,464 32.59% The Mid -Year Personnel Expenditures are at 43.14%, and it is projected that year- end expenditures will be approximately 95% of the budget estimate. These savings are accounted for by turnovers/vacancies in the organization. Total operating services/supply expenses for the City are at 31.02%. The primary reason for this reduced percentage (lower than 50%) is due to Citywide reduced expenditures in the first half of the fiscal year primarily made up of Police service billing delays of $700,000 and the accrual of one half of fire services costs of $876,000. It is anticipated that the second half (January to June) overall expenditures will be greater and operating expenses will be closer to budgeted levels. Developer Impact Fee Program The Developer Impact Fee program revenues collected for the first six months are summarized in the following table: DEVELOPER IMPACT Ftt HtVtNUL summHnT Estimated 02/03 Year End Prior Year 12/31 /02 Actual Year End Year End Variance 12/31 /01 Percent Change Description Budget YTD Actual % Estimate % over YTD Actual Change $ (under) Transportation $572,100 $530,591 92.74% $816,641 142.74% $244,541 $655,885 24.51% $160,756 Park & recreation 271,500 181,809 66.96% 317,559 116.96% 46,059 374,275 15.15% (56,716) Civic center 213,300 151,817 71.18% 258,467 121.18% 45,167 549,487 -52.96% (291,020) Library 130,400 84,408 64.73% 149,608 114.73% 19,208 216,972 -31.05% (67,364) development Community center 53,600 37,652 70.25% 64,452 120°h .25 10,852 98,093 34.29% (33,641) Street facility 8,500 8,211 96.60% 12,461 146.60% 3,961 21,413 -41.81% (8,952) Park facility 2,700 1,917 71.02% 3,267 121.02% 567 5,468 -40.24% (2,201) Fire Tax 48,700 31,686 65.06% 56,036 115.06% 7,336 1,843 2940.48 54,193 County Library DIF 1 204,000 1 0 1 0.00% 1 201,500 1 98.77% 1 (2,500) 1 0 1 0,00% 201,500 Totals $1,504,800 1 $1,028,092 1 68.32% $1,879,992 124.93% $375,192 1 $1,923,436 2.26°k (543,444) The chart projects actual Developer Impact Fee revenues to be 124.93% of budgeted revenues. GENERAL FUND MID YEAR REQUESTS BY DEPARTMENT The General Fund request for Mid -Year additional appropriations outlined in Attachment 2 are as follows: Summary of General Fund Appropriations by Department General Government $28,000 City Clerk 0 Finance 76,204 Police 49,377 Community Services 1,700 Building & Safety 216,500 Community Development 0 Public Works 296,246 Total $668,027 Personnel Actions There are no personnel requests at Mid -Year. The proposed additional revenues and appropriations are as follows: REDEVELOPMENT AGENCY TAX ADDITIONAL REVENUE AND APPROPRIATIONS Revenues Expenditures Expenditur es Expenditure s Pass Through ERAF Fund Tax Increment Agreements Shift Subtotal Net Project Area 1 Debt Service Low and Moderate Income $2,091,408 522,852 2,614,260 $1,231,667 1,231,667 $723,550 723,550 $1,955,217 0 1,955,217 $136,191 522,852 659,043 Project Area 2 Debt Service Low and Moderate Income 1,854,832 463,708 2,318,540 1,555,052 1,555,052 0 0 $1,555,052 $0 1,555,052 $299,780 463,708 763,488 Total $4,932,800 $2,786,719 $723,550 53,510,269 $1,422,531 These proposed adjustments will result in an estimated increase in net revenues of $659,043 in Project Area No. 1 and an increase in net revenues of $763,488 in Project Area No. 2. Investment Earnings At this time, the Investment Pool's high degree of liquidity is due to our strategy to invest in permitted investments on the shorter end of the yield curve, so as to not lock up at historically low yields. Staff anticipates that yields will continue to remain at historically low levels for the remainder of calendar year 2003. Investment earnings for the final six months of the fiscal year will continue to fall as higher yielding investments mature and are replaced by lower yielding investments. No change to investment earnings have been made, since staff budgeted only a 2% interest rate for FY 02/03. Our projected interest earnings will slightly exceed budget estimates based upon higher than expected cash balances and average interest earnings on the pool greater than 2% for the first six months of the fiscal year, with a projected rate of less than 2%for the final six months of FY 02/03. Investment earnings estimates by fund are included as part of Attachment 4. Redevelopment Agency Tax increment revenue for the Redevelopment Agency (RDA) is received from the County in January and May; therefore, actual tax increment revenues have not been received to date. The earned tax increment equals the 50% benchmark. Provided as part of Attachment 3 is the revenue and expenditure detail for the Redevelopment Agency. The budget amounts have been adjusted to reflect the latest data from the County Auditor/Controllers office. Mid -Year Budget Appropriations REDEVELOPMENT AGENCY TAX INCHEMtN I rttVLNUL sunnMNrrr Estimated 02/03 Year End 01 /02 12/31 /02 12/31 /02 Year End Variance Year End Percent Change Description Budget YTD Actual % Earned Estimate over (under) Actual Change S PA #1 Debt Service $18,048,724 S770 0.00% $10,013,258 $20,026,515 $1,977,791 $17,953,949 11.54% $2,072,566 Low/Moderate Tax Increment 4,512,181 193 0.00% 2,503,315 5,006,629 494,448 4,488,487 11 .54% 518,142 Total Tax Increment 22,560,905 963 0.00% 12,516,572 25,033,144 2,472,239 22,442,436 11.54% 2,590,708 PA #2 Debt Service 7,585,373 29 0.00°k 4717,897 9,435,794 1,850,421 8,100,847 16.48% 1,334,947 Low/Moderate Tax Increment 1,896,343 7 0.00% 1,179,474 2,358,948 462,605 2,025,212 16.48% 333,736 Total Tax Increment 9,481,716 36 0.00% 5,897,371 11,794,742 2,313,026 10,126,059 16.48% 1,668,683 Totals $32,042,621 $999 0.00% $18,413,943 $36,827,886 $4,785,265 $32,568,495 13.081% $4,259,391 Project Area No. 1 estimated revenues exceed budgeted revenues by approximately $2,472,239 and Project Area No. 2 revenues exceed the current budget by $2,313,026 Increases in both project areas' tax valuations are the result of new development within the City which were 1 1 .54% greater for Project Area No. 1 and 16.48% greater for Project No. 2 than the previous year. Redevelopment Agency Staff is proposing additional revenues and appropriations in Redevelopment Project Areas No. 1 & 2 based upon the following: Updated tax increment estimates; Pass through payments affected by updated tax increment estimates; Educational Revenue Augmentation Fund (ERAF) Shift. Summary As identified in the report, it is projected that the City's General Fund revenues will be slightly more than expenditures by $7,219 after Mid -Year appropriations. As the City Council/Agency Board is aware since 1994, the City of La Quinta implemented a strategic planning process. This process entails the following components: • Mid -Year Financial Management Review • Annual Economic Development Plan • Annual City/Agency Budget • Five -Year Resource Allocation Plan Attached to the mid -year budget report is the 2002-2003 mid -year financial management review (Attachment 1) which presents the financial management data, strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. It also presents the data and strategies necessary for long-term sound financial management and fiscal health of the City and Agency. Staff will proceed with the recommendations contained in the report and bring the necessary actions to implement the recommendations (as they are needed at their respective times) unless otherwise directed by the City Council or Agency Board. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1 . Approve an increase in Estimated Revenues for Project No. 1 and 2 total $4,932,800; 2. Approve the New Appropriations as outlined in Attachment No. 1 of this report totaling $668,027 from the General Fund, $23,725 from the Equipment Replacement Fund, $22,300 from the Information Technology Fund, $1,955,217 from the RDA Project Area No. 1 Fund, $1,555,052 from the RDA Project Area No. 2 Fund; or E:1 3. Do not approve the New Appropriations as outlined in Attachment No. 1 of this report totaling $668,027 from the General Fund, $23,725 from the Equipment Replacement Fund, $22,300 from the Information Technology Fund, $1,955,217 from the RDA Project Area No. 1 fund, $1,555,052 from the RDA Project Area No. 2 Fund; or 4. Provide staff with alternative direction. Respectfully submitted, n M. Falconer, +,�inance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Mid -year Financial Management Review 2. Mid -year budget review worksheets 3. General Fund Revenues/Expenditures 4. Revenues/Expenditures Detail for all Funds 9 ATTACHMENT 1 City of La Quinta and La Quinta Redevelopment Agency 2002=2003 Midyear Financial Management Review February 18, 2003 Cash Flow Forecast Presented By: Cash Flow Management Team Thomas P. Genovese, City Manager Mark Weiss, Assistant City Manager John Falconer, Finance Director Jerry Herman, Community Development Director Dodie Horvitz, Community Services Director Tim Jonasson, Public Works Director Debbie Powell, Management Analyst Terry Deeringer, Management Assistant Nick Nickerson, Nickerson and Associates, Inc. Michael A. Harrison, Conrad & Associates, CPA's LLP 10 Frank J. Spevacek, Rosenow Spevacek Group, Inc. Since 1994, the City of La Quinta and the La Quinta Redevelopment Agency have implemented a strategic planning process that: • Reviews current year, and projected five-year, revenues and expenditures for every operations and capital improvement fund of the City and the Redevelopment Agency • Establishes City Council priorities related to both City and Redevelopment Agency expenditures • Appropriates revenue for operating programs and capital improvement projects for the coming fiscal year. This process entails the following components: • Midyear Financial Management Review • 5-Year Capital Improvement Program • Annual Economic Development Plan • Five -Year Resource Allocation Plan • Annual City/Agency Budget This document presents the first component of the strategic planning process, the 2002-2003 Midyear Financial Management Review. Included is a review of the City/Agency financial achievements for the past fiscal year, five-year cash flow projections for the more critical City/Agency operating and capital improvement funds, and financial management strategies and recommendations regarding revenue enhancements and program/project expenditures for the coming fiscal year. Financial Achievements During the past 12 months City staff has implemented the City Council directives generated from last year's Midyear Financial Management Review. As a result of these directives, the City was able to increase General Fund Operating and Emergency Reserves, plan for new infrastructure and public facilities improvement projects, purchase The Ranch property for future resort and golf development, invest in economic development initiatives that will generate new sales and transient occupancy tax revenues, and overall, improve the City's financial footing. Specific achievements include: • Implementing prudent revenue forecasts and cost containment measures that generated a General Fund operating surplus of $5.25 million for the 2001-2002 fiscal year. This was primarily revenue driven, with greater than forecasted license and permit fee revenue, and sales and transient occupancy tax revenue. • Increasing both the General Fund Emergency and Cash Flow Reserves. The Emergency Reserve now stands at $9.2 million or 42.2% of the Operating Budget, and the Cash Flow Reserve at $1.8 million or 8.32% of the General Fund Operating Budget. The latter is necessary to fiend General Fund expenditures during early months of each new fiscal year prior to the receipt of significant property 1 CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 11 2 Findings and sales tax revenue. In addition, the General Fund contained an additional $16.3 million in fund balances that are set -aside for operations, projects and transfers, as of Tune 30, 2002. • Increasing the City's capacity to implement an ambitious capital improvement program with a scheduled investment of $15.2 million during 2002-2003 and a scheduled investment of $19.9 million during 2003-2004. • Expanding the City's economic base in order to reduce General Fund reliance on one-time revenues by pursuing the development of the Agency's Miles Avenue/Washington Street property with hotel and medical uses, purchasing The Ranch property and initiating master planning activities for a golf centered resort development, and stimulating development in the Village through the Agency's assistance to the Embassy Suites Hotel. • Prudently investing the Redevelopment Project Area revenue, with Project Area No. 1 experiencing a 11.54% increase and Project Area No. 2 experiencing a 16.48% increase in assessed values between 2001-2002 and 2002-2003, in capital improvement and public facility projects that benefit La Quinta residents, in economic development initiatives that generate General Fund revenue to support City operations, and in affordable housing projects and programs that increase housing opportunities for all La Quinta residents. These successes afforded the City the opportunity to invest in capital projects and facilities, and in assets that generate greater social and financial returns for La Quinta's residents. However, the continuing State budget crisis presents challenges that both the City and Redevelopment Agency must contend with during the coming fiscal year. The recommendations contained later in this Report outline strategies that staff believes will better insulate both entities from the yet unknown consequences of the State's financial difficulties. Upon evaluating the cash flow projections, the Cash Flow Management Team formed the following conclusions: • The State is considering various proposals to assist with its budget deficits that would reallocate City and Redevelopment Agency funds to State programs. Staff estimates that $5.2 million or more in City vehicle license fee income and Redevelopment Agency tax increment revenue could be diverted to the State during fiscal 2003-2004; approximately $1.2 million if vehicle license fee income and $4.0 million in Redevelopment Agency tax increment income. This threat underscores the need to redouble our efforts to attract new transient occupancy tax generators to La Quinta because this revenue source is a locally controlled rather than State controlled revenue. • Discussions with the Riverside County Sheriffs Department indicates that the City's police service costs will increase by 10% to 12% for fiscal 2003-2004. This is due to rising salary and benefit costs, not increasing service levels. This will add approximately $400,000-$500,000 to the police services budget for fiscal year 2003-2004. Additional information will be forthcoming after March 1, 2003, which will guide staff in developing recommendations for the 2003-2004 operating budget. I CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 12 3 • Due to greater than projected revenue and continued cost containment activities, the City's General Fund is forecasted to conclude fiscal 2002-2003 adding $7,219 to reserves and a $40.2 million ending fund balance. This will allow the City to maintain a $1.8 million Emergency Reserve and a $9.2 million Cash Flow Reserve. The City Council may want to consider loaning a portion of the projected 2002-2003 ending fund balance (after the Emergency and Cash Flow Reserves are deducted from this amount) to the Redevelopment Agency in order to fund capital improvement projects. Given that the current investments in the General Fund reserves earn 2 percent per annum, loaning funds to the Redevelopment Agency at the legally allowed interest rates would generate greater interest income returns on these reserve funds. • During fiscal 2003-2004, an estimated $34.0 million of carry over capital improvement projects will be funded, plus the City and Redevelopment Agency will have a combined $900,000 available for new capital improvement and public facility projects, $2.25 million for economic development investment, and $19.0 million for The Ranch golf development activities. This represents cash on hand and not future Redevelopment Agency bonding capacity. • The Redevelopment Agency has the capacity to issue $19.5 million in non -housing bonds and $63.5 million in housing fund bonds. This capacity is not based upon forecasted tax increment revenue, but instead upon the tax increment revenue income generated from improvements that are currently in place in both Redevelopment Project Areas. Further, $2.4 million of non -housing and $2.0 million of housing revenue would remain after the debt service payments on all existing and potential new bond debt are made. The Agency currently has $148.9 million in total bond debt outstanding at this time for both Redevelopment Projects. This bond debt is currently being retired at a rate of $2.0 million per year. • Development -driven revenues (fee and permit income) continue to underwrite 26% of the General Fund operating costs. While the City's sales and transient occupancy tax revenue base continues to grow, the City's economic development efforts to attract additional sales and transient occupancy tax generators must be maintained if not increased. Investment in amenities and projects that secure additional resort, hospitality and retail uses must continue in order to compete for market share with adjoining jurisdictions, and to attract users that capitalize on La Quinta's resort and retail image. • The City continues to rely on its two Redevelopment Project to underwrite a variety of capital and public facility improvement projects, to invest in General Fund revenue generating economic development initiatives, and to supplement General Fund operating revenues by funding staff and related operational costs. The time frame to continue to secure Redevelopment Project Area No. 1 tax increment revenue expires, however, in December 2003. Staff will be scheduling City Council consideration of an ordinance that extends this time limit in the coming months. • During 2006-2007, the General Fund unrestricted fund balance is projected to reach a deficit situation of ($559,060). The City's Cash Flow and Emergency Reserves would be eliminated and the City would be left with $30.4 million of restricted reserves that are less liquid. An analysis of the year-to- year changes in fund balance has been performed and is included in the back of this report. Staff s recommendation to deal with this shortfall is to begin repayment by the RDA of the loans made by the General Fund. CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 1 3 4 Accompanying this report is a forecast of General Fund revenues and expenditures at build -out. This projection assumes that the City will encompass properties within the existing Sphere of Influence, and the Trilogy development by Shea Homes. The build -out analysis forecasts total General Fund Revenue of $88,694,039 versus total expenditures of $107,614,685. This results in a projected deficit of $18,920,646. Though conservative revenue and expenditure assumptions were used, continued cost containment and economic development efforts must be made to balance projected revenues and expenditures. Recommendations The Cash Flow Management Team recommends that the City continue to focus on alleviating projected General Fund deficits projected for 2005-2006. To accomplish this, efforts must continue to create new sales and transient occupancy tax revenue sources by expanding the City's lodging and commercial base. The City cannot merely force the market and direct enterprises to locate in La Quinta. Instead, the City must focus on accommodating development of viable, sustainable enterprises that: • Maintain the City's high development standards and environment • Generate additional sales and transient occupancy tax revenues • Contribute and enhance the City's resort community ambiance Meet market demand and are sustainable for the foreseeable future. This approach will not only address short-term financial concerns, but will also enlarge the City's long- term revenue base to ensure the continued provision of services to La Quinta residents. Recommended strategies include: Pro actively attracting hospitality and retail users by concluding The Ranch planning in 2003, and working to start the golf course, associated improvements and construction during 2004. Staff continues to be contacted by resort and hotel developers and operators that are seeking to line-up resort properties and initiate development planning and improvement activities in order to be in place and operational when the economy improves. The stated prime attractions to The Ranch property are the proposed championship level golf course, and the site's adjacency to the Santa Rosa Mountains and upscale resort communities. Continuing to develop this asset during fiscal 2003-2004 will afford the City the opportunity to take advantage of the Redevelopment Agency's remaining financial capacity, secure General Fund revenue generating enterprises, and expand community recreation and open amenities. Carefully considering undertaking new operations costs that must be funded through the General Fund. Given the uncertainty of the State budget solutions, the City should increase efforts to generate greater cost savings in all operations while thoroughly evaluating the merits of expanding or starting new projects and programs that increase operations costs. Further diversifying the community's population base by funding housing initiatives that cater to permanent residents who live and support La Quinta businesses on a year-round basis. Many fjhe� CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 14 5 new residential developments underway within the La Quinta planning area are targeted towards higher income households who often purchase these dwellings as second homes. The Redevelopment Agency's affordable housing efforts have facilitated development of dwellings that are almost exclusively occupied by full-time residents who either live and work in the Coachella Valley, or have elected to retire in the Valley. The Agency is completing the housing initiatives that were conceived in 1994 and should embark on new initiatives that both work towards achieving the State mandated affordable housing requirements (the first milestone for significant State oversight is scheduled for December 2004) while continuing to facilitate the production of housing that caters to full-time working or retired residents. • Continue efforts to expand the City's revenue base by evaluating the need and support for increasing existing, or enacting new, user fees to fund on -going public services. As demonstrated by the build - out analysis, the City has limits to the amount of retail and resort development it can physically accommodate. Residents not only demand, but they deserve, the highest public service levels that can be financially supported. The City's public safety standards, and its park, recreation, and landscaped open space area standards, are among the highest in California. Maintaining these service levels and standards will demand increasing General Fund expenditures as community expectations and costs increase. While efforts to capture a greater share of sales and transient occupancy tax generators will continue, there is a limit to the number of retail and resort users the community can physically handle and that the market area can support. Reaching these capacities will necessitate reviewing alternative revenue enhancements or service level cuts. CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 C 6 �l Findings The following 2002-2003 five-year cash flow tables present current and projected City and Redevelopment Agency resources. They highlight the original and mid -year budget adjustments for 2002-2003, projected revenues and expenditures through the second quarter of the 2002-2003, and projected revenues and expenditures through 2006-2007. The latter projections are based upon the City's Resource Allocation Plan. It is important to note that the City traditionally relies upon conservative revenue and expenditure forecasts; the cash flow analysis likewise is based upon conservative assumptions for the five-year period. With the exception of the City's General Fund, the Civic Center Development Impact Fee Fund, and the Agency's Project Area No. 2 Debt Service and Capital Projects Funds, all other City and Agency funds have positive available fund balances, meaning that these funds remain in the black after payment of planned expenditures through fiscal year 2005-2006. Without continued implementation of economic development programs, the City General Fund may experience deficits beginning in fiscal year 2005- 2006, as identified below. In recent years, projected General Fund deficits have been averted because development has exceeded expectations. In the short term, the City could erode the Emergency Reserve to meet some of these shortfalls, although this would leave the City vulnerable to a fiscal catastrophe and would not solve the long-term problem of identifying additional streams of operating revenues. Please note, these projections do not anticipate a vehicle licenses fee and tax increment revenue shift greater than $4.5 million for fiscal 2003-2004 only. If additional revenue is shifted to the State during fiscal 2003-2004 or thereafter, then the General Fund may experience deficit conditions sooner unless service costs are cut or new local revenue sources come on line. (�) (2) (3) (2)-(3) (4) (5) (4)+(5) Net (1)+(2)-(3) Beginning Inflows/Over Restricted Unrestricted Ending Fiscal Year Fund Balance Inflows Outflows (Under) Outflows Reserves Reserves Fund Balance FY 01/02 - Prior Year 34,951,867 20,490,969 15,235,836 51255,133 12,897,893 27,309,107 40,207,000 FY 02/03 - Projected FY 03/04 40,207,000 40,214,219 17,963,862 17,455,532 17,956,643 18,423,292 7,219 -967,760 21,352,324 22,849,956 18,861,895 16,396,503 40,214,219 39,246,459 FY 04/05 39,246,459 17,919,300 19,686,050 -1,766,750 26,597,351 10,882,358 37,479,709 FY 05/06 37,479,709 18,102,200 21,427,772 -3,325,572 28,409,486 5,744,650 34,154,136 FY 06/07 34.154,136 18,268,900 22,579,262 -4,310,362 30,402,835 -559,060 29,843,775 -10,363,225 CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 16 7 Recommendations Since the first Midyear Financial Management Review was conducted in 1994, the City Council has continually directed staff to leverage the Redevelopment Agency in order to invest in economic development initiatives that generate General Fund revenue, and to fund capital improvements and facilities that address blight within the Redevelopment Project Areas while relieving the General Fund of these funding obligations. This strategy has both increased General Fund operating revenue to support expanding City service levels, and resulted in on -going improvements to the City's infrastructure and public facilities. This year we are faced with the uncertainty that the State budget deficits and reduced national economic activity impose on the City's resources and the local economy. However, the financial challenges the City must now confront are not unlike those the City faced in 1994 when an acute national recession impacted the local economy and development and tourist industries in particular, and State budget deficits resulted in State imposed revenue shifts from cities and counties to the K-14 school districts. Through this, the City charted a course that positioned the community to capitalize on the economic growth enjoyed during the latter half of the 1990s. In order to foster economic growth that enhances General Fund operating revenue, continue to invest in needed capital improvements, and establish reserves to fund anticipated State mandated local revenue shifts to school districts, the Cash Flow Management Team recommends that the City Council consider the following: • The Ranch. Conclude the Master Planning efforts within the designated time frame (May 2003) and initiate activities that facilitate construction activities in 2004. Reserve $15.0 million of Project No. 1 Capital Projects unencumbered fund balance (in addition to the $3.4 million appropriated in the 2002- 2003 Redevelopment Agency budget) for required professional services and construction activities. Direct staff to evaluate issuing an additional $12.3 million in Project No. 1 tax allocations bonds to supplement existing funds and to take advantage of historically low bond interest rates in order to construct the golf course and associated improvements. These activities would position The Ranch to capture new resort and golf demand as the state and national economies improve, projected for 2004 or 2005. • Loan General Fund Reserves to the Redevelopment Agency for Capital Improvement Projects. As of December 31,2002, the General Fund had cash on hand earning 2.23%. The current $9.6 million of General Fund loans to the Redevelopment Agency are accruing interest at 10%. Staff recommends that the City loan Redevelopment Project No. 1 $6.0 million in order to fund library construction ($4.3 million), the La Fonda Street improvements ($767,000) and the design of future Eisenhower bridge improvements ($886,550). These General Fund loans would encompass revenue that remains after the Emergency and Cash Flow reserves. Project No. 1 has the financial capacity to repay existing bond debt, existing General Fund loans, and these proposed loans. • Reserve Funds in the Project No. I Debt Service Fund for Future State Mandated Revenue Shifts. Project No. 1 has sufficient reserves in the Debt Service fund to set aside money to cover anticipated State mandated redevelopment agency revenue shifts to K-14 school districts. Staff recommends reserving up to $4.0 million of these reserves for this purpose. • Begin Redevelopment Loan Interest Payments. The General Fund loans to the Redevelopment Agency are accruing interest. However, no interest payments are being made. Staff recommends that CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 {_ w i starting fiscal 2003-2004, the Agency budget interest payments to for these loans in order to repay some of the accruing General Fund debt. • Extend Time Frame to Encumber Tax Increment Revenue for Project No. 1. The Project No. 1 Redevelopment Plan limits the Agency's ability to encumber tax increment revenue generated in Project Area No. 1 to December 2003. The Redevelopment Law imposed this requirement when the Plan was amended in 1994. In 2001 the Redevelopment Law was amended to remove this requirement from pre-1994 redevelopment plans. Staff recommends that the City Council consider an ordinance before November 2003 that removes the existing time limit. Per the current Redevelopment Law, the Agency could encumber Project No. 1 tax increment revenue until 2032, one year prior to the year Project No. 1 expires. • Delay Museum Expansion. The cost to expand the museum is estimated at $1.8 million. This cost was to be funded from Project No. 1 Capital Project funds. Given the anticipated State revenue shifts, combined with the need to generate new local revenue resources through developing The Ranch, Staff recommends that the museum expansion be deferred to a future year until the State deficit impacts are better understood. In order to construct the museum, an additional General Fund loan to the Redevelopment Agency will most likely be required. Further, operation costs for the expanded museum are estimated to run $200,000 per annum. This is an additional expenditure that the General Fund may not easily accommodate during the next 36 months. • Delay Civic Center Expansion. Plans to expand the Civic Center office space are underway and are slated to be completed by June 2003. Per the Capital Improvement budget, construction was scheduled to begin during fiscal year 2003-2004. Given the uncertainty in the City's capacity to undertake additional capital improvement projects (generated by the anticipated State mandated revenue shifts) staff recommends that construction be delayed until fiscal year 2004-2005, or thereafter, depending on the outcome of the State's actions. • Initiate a New Agency Housing Initiative. Per State Law and the Agency's Second Five -Year Implementation Plan, the Agency must achieve 707 affordable units by December 2004. The properties the Agency purchased in 1995 for this purpose have been, or will soon be, developed. In order to make progress towards meeting this mandate and to not endanger the Agency's efforts to develop The Ranch as proposed, staff recommends that the Agency initiate new housing activities that could entail purchasing new vacant property for affordable housing development, refurbishing one or both of the dilapidated mobile home parks in Project Area No. 2, and exploring housing development outside both Project Areas but within the City. Part of this effort will require the sale of tax allocation housing bonds to underwrite these activities. Staff is finalizing a housing strategy that will be presented to the Agency Board at the March 18, 2003 meeting. Finally, development of affordable housing does generate permit fee income for the General Fund, and expands housing opportunities for full-time residents. • Highway 111 Grant Funds. The Coachella Valley Association of Governments (CVAG) is currently establishing funding priorities for Measure "A" eligible projects involving Highway 111. The City of La Quinta has requested that CVAG allocate up to $2,493,534 of available Measure "A" revenue toward the ultimate improvement of several Highway I I I roadway segments. The City's requested priorities encompass: 1) Simon Drive to Adams Street - $311,622; 2) Adams Street to Jefferson Street - $1,860,635; and 3) the west City limits to Washington Street - $321,255. CVAG intends to 1fund - A CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL REVIEW FEBRUARY 18, 2003 1 89 100% of these improvements between fiscal years 2003-2004 and 2008-2009. CVAG is currently considering funding the City's first priority (Simon Drive to Adams Street) during fiscal year 2003- 2004 and 2004-2005. Staff recommends that the City Council appropriate $312,000 of General Fund revenue towards the acceleration of the City's first priority improvements (the south side of Highway I I I from Simon Drive to Adams Street). The City will be reimbursed during the fiscal year the project is prioritized to receive funding. • Cancel the Commercial Property Improvement Program in Fiscal Year 2003-2004. The Agency initiated the Commercial Property Improvement Program (CPIP) in 1999 and has funded over $180,000 in property improvements subsequent to that time. This Program has rehabilitated and improved 12 properties in primarily the Village. Due to the State budget uncertainty, however, staff recommends that this Program be suspended starting fiscal year 2003-2004 until the State budget impacts on the Agency's funding are determined. • Cancel the Assessment Subsidy Program. In 1989 the Redevelopment Agency established the Assessment Subsidy and Sewer Hook-up Fee Program to assist very low, low and moderate income homeowners (located in one of the Assessment Districts formed to fund sewer improvements) with paying assessment district costs and/or the fees associated with collapsing septic tanks, constructing sewer lines and connecting to the sewer system. Modifications to the State Redevelopment Law required moving funding for this program from the Agency's Housing Fund to the Agency's non - housing Capital Projects Fund. The use of Housing Fund monies requires the imposition of 45-year affordability covenants that would over burden potential candidates. This program annually costs $150,000. Staff recommends this program be canceled starting fiscal year 2003-2004 in order to reallocate these funds to other more pressing capital improvement projects. CITY OF LA QUINTA FEBRUARY 18, 2003 2002-2003 MIDYEAR FINANCIAL REVIEW 19 10 Five -Year Cash Flow Spreadsheets: Highlighted Funds: General Fund Infrastructure Fund Project Area No. 1 Capital Fund Project Area No. 2 Capital Fund Other Funds: Equipment Replacement Gas Tax COPS & SLESF Library Fund Federal Assistance Fund (CDBG) Lighting and Landscape Assessment Quimby Fund CMAQ Village Parking Fund South Coast Air Quality Assessment District 2001-2002 Arts in Public Places Capital Projects Fund PA No. 1 - Debt Service PA No. 1 - Housing PA No. 1 - Housing Bond PA No. 2 - Debt Service PA No. 2 - Housing PA No. 2 - Housing Bond Finance Authority Police & Fire Survivor La Quinta Norte Assessment District Urban Forestry Grant Fund Development Impact Fee: Transportation Development Impact Fee: Parks and Recreation Development Impact Fee: Civic Center Development Impact Fee: Library Development Development Impact Fee: Community Center Development Impact Fee: Street Facility Development Impact Fee: Park Facility Development Impact Fee: Fire Protection Facility .. CITY OF LA QUINTA 2002-2003 MIDYEAR FINANCIAL R 16W FEBRUARY 18, 2003 11 �. 0 Information Technology Library County development Impact Fee Violent Crime task Force Transfers Reimbursements General Fund Balance Detail and Analysis General Fund Build Out Analysis CITY OF LA QUINTA FEBRUARY 18, 2003 2002-2003 MIDYEAR FINANCIAL REVIEW 21 12 101 2001,02 Five Year Cash Flow 1 2 3 4 5 GENERAL Fund Beginning Fund Balance Reserve for Receivable from RDA 1 - Principal Reserve for Receivable from RDA 1 - Interest Reserve for Receivable from RDA 1 - Principal - FY 02/03 Loan Reserve for Receivable from RDA 1 - Interest Reserve for Receivable from RDA 2 - Principal - includes $1.1 mil to Park DIF Reserve for Receivable from RDA 2 - Interest Reserve for Advance to Civic Center DIF Reserve for Civic Center Bonds Reserve for Additional Capital Improvement Projects Reserve for Additional Capital Improvement Projects - RDA 2 6/20/00 Reserve for Economic Development Projects Reserve for Economic Development Projects - LQ Court CIP 713 Reserve for Deposits Reserve for Prepaids Additional Emergency Reserve Emergency Reserve 30 % of Operations Expense Cash Flow Reserve 8.61 % of Operations Expense Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Total Revenues (Per 5 Yr RAP& 1/03 Analysis) RCTC Grant Subtotal Transfers In Gas Tax COPS & SLESF Urban Forestry SCAQMD Quimby Federal Assistance Park DIF Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expense (Per 5 Yr RAP) Mid Year Budget Requests Subtotal Reimbursements Gas Tax Fund Lighting & Landscape Civic Center Capital Improvement Fund Redevelopment Total Reimbursements Transfers Out Capital Improvement Program 699 Automall Public Improvements 704 Seasonal Signage 710 Phase 2 - Jefferson St 712 City wide Street /Sidewalk Improv 713 LQ Court Public Improvements 714 Eisenhower/Washington Design 717 Various Left Turn Pockets LQ Village 718 Highway 111 Corridor Improvements Total CIP Transfer to Police and Fire Survivors Fund Transfer to Information Technology Transfer to COPS Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 40,207,000 40,207,000 40,207,000 40,214,219 39,246,459 37,713,311 34,387,738 3,289,036 3,289,036 2,109,285 2,109,285 539,832 593,815 653,197 718,517 6,000,000 600,000 60,000 66,000 72,600 6,308,514 6,308,514 3,269,486 3,269,486 957,800 1,053,580 1,158,938 1,274,832 0 0 2,100,000 0 0 203,831 203,831 418 117 (193) (513) 1,500,000 0 0 0 0 (1,500,000) 1,650,000 0 0 0 0 (240,000) 201,842 149,518 0 0 0 0 431,309 226,485 0 0 0 0 4,000,000 4,000,000 0 0 0 0 5,186,650 5,186,650 1,138,940 367,990 389,968 353,064 1,800,000 1,800,000 15,444 105,613 111,921 101,330 0 26,799,953 33,952,805 3,252,434 4,281,115 2,379,831 2,519,830 40,207,000 13,407,047 6,254,195 18,861,895 16,396,503 11,115,960 5,978,252 7,649,282 16, 493, 670 16, 548, 931 17, 455, 532 17,719,300 17, 990, 200 18, 268, 900 200 000 112,000 7,649,282 16,493,670 16,548,931 1 17,455,532 17,919300 18,102,200 18,268,900 0 0 0 0 0 0 0 0 0 100,287 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 30,000 30,000 0 0 0 0 0 0 0 0 0 0 0 0 30,000 130,287 0 0 0 0 7,649,282 16,523,670 16,679,218 17,455,532 17,919,300 18,102,200 18,268,900 7,395,781 19,802,551 20,935,173 21,085,300 22,311,932 23,611,826 24,788,706 668,027 7,395,781 19,802,551 21,603,200 21,085,300 22,311,932 23,611,826 24,788,706 (284,950) (569,900) (569,900) (553,867) (571,610) (589,974) (608,981) (414,850) (829,700) (829,700) (854,591) (880,229) (906,636) (933,835) (101,915) (203,831) (203,831) (204,249) (204,366) (204,173) (203,660) (167,464) (406,614) (981,443) (162,865) (2,500) (2,500) (2,500) (699,000) 1 398 000 1 398 000 1 398 890 1 399 233 (679,225) (658,923) (1,668,179) (3,408,045) (3,982,874) (3,174,462) (3,057,938) (2,382,508) (2,407,898) 87,836 122,250 122,250 198,454 198,454 198,454 198,454 0 0 73,648 0 0 0 0 0 0 0 0 0 0 0 0 0 2,752 0 0 0 0 13,758 0 13,758 0 0 0 0 24,267 0 24,267 0 0 0 0 0 0 109,659 0 0 0 0 0 0 0 312,000 0 0 0 125,861 122,250 346,333 510,454 198,454 198,454 198,454 2,000 2,000 2,000 2,000 0 0 0 127,861 124,250 348,333 512,454 198,454 198,454 198,454 5,855,462 16,518,756 17,968,660 18,423,292 19,452,448 21,427,772 22,579,262 42,000,819 13,411,961 18,861,895 16,396,503 11,115,960 5,978,252 (325,458) 0 26,799,953 21,352,324 22,849,956 26,597,351 28,409,486 30,402,835 42,000,819 40,211,914 40,214,219 39,246,459 37,713,311 34,387,738 30,077,377 (1) Years 2 through 5 based on 2002-03 Five Year Resource Allocation Plan & 1/03 Staff Analysis WORKING DOCUMENT 1 OF 40 wo INFRASTRUCTURE 225 Beginning Fund Balance Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Infrastructure Interest Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Adams St Low Water Crossing at Whitewater Reimbursements Total Reimbursements Transfers Out Capital Improvement Program 635 Washington St Storm Drain Improv 638 Traffic Signal Ave 52 & Washington 639 Civic Center Campus Improvements - Phase 1 651 Sidewalks - Various Locations 652 Handicap Ramps - Various Locations 656 Cove Mini -Park Expansion 675 Phase VI Sagebrush Bottlebrush 687 Montero Estates Noise Study/Sound Wall 688 CVAG/Jefferson Phase 1 Construction 692 Ave 52 (Jefferson St West to Citrus) 712 Citywide Street Sidewalk Improvements 720 Fire Station 716 Emergency Vehicle Devices 717 Various Left Turn pockets modifications at LQ Villag 727 Signal at Adams/Westward Ho 714 Eisenhower Dr/Ave 50 Drain Improvements 729 Washington Miles Soil Stabilization Total CIP Transfer to Transportation DIF Transfer to Library DIF Transfer to Fire DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001.02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12102 (Original) (Adjusted) 4,062,255 4,062,255 4,062,255 982,307 1,001,907 1,021,907 1,042,307 0 0 0 0 0 0 0 4,062,255 4,062,255 4,062,255 982,307 1,001,907 1,021,907 1,042,307 0 0 0 0 0 0 0 39,146 61,700 61,700 19,600 20,000 20,400 20,800 0 0 0 0 0 0 0 39,146 61,700 61,700 19,600 20,000 20,400 20,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 397,690 0 0 0 0 55,964 75,000 0 0 0 0 0 0 0 0 0 0 0 (3,784) 0 0 0 0 0 0 0 0 0 0 0 35,000 0 0 0 0 146,116 146,116 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 460 (6,240) 0 0 0 0 35,804 9,523 0 0 0 0 81,586 1,213,264 0 0 0 0 0 109,000 0 0 0 0 0 114,000 0 0 0 0 2,068 175,000 175,000 0 0 0 0 561,068 561,068 0 0 0 0 1,036 316,011 0 0 0 0 884,101 175,000 3,141,648 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 884,101 175,000 3,141,648 0 0 0 0 884,101 175,000 3,141,648 0 0 0 0 3,217,300 3,948,955 982,307 1,001,907 1,021,907 1,042,307 1,063,107 0 0 0 0 0 0 0 3,217,300 3,948,955 982,307 1,001,907 1,021,907. 1,042,307 1,063.107 (1) Effective 8/16/99 the Infrastructure Program was replaced by a developer fee program. No further revenues are collected after this date. WORKING DOCUMENT 2 OF 40 23 2001-02 Five Year Cash Flow PROJECT AREA NO. 1- CAPITAL PROJECTS 1 2 3 4 5 Beginning Fund Balance Advances to Fire DIF Advances to Park DIF Advances to Transportation DIF Advances to Civic Center DIF Advances to Library DIF Reserve for economic Development Projects Expenditures toward economic projects - 2001 Expenditures toward economic projects - 2002 Embassy Suites Note Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Rental Income Proceeds from loans Proceeds from Bond issue Litigation proceeds Transfers In PA 1 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Advertising -Economic Dev Economic Development Sewer Subsidy Program Bond Issuance Costs Land Acquisition Capital - Building Subtotal Reimbursements General Fund Transfers Out Capital Improvement Program 639 Phase 1 Civic Center Campus 644 Washington/1-10Interchange 651 Sidewalks - Various Locations 652 Handicap ramp - Various Locations 656 Cove Mini -Park Improvements 673 Phase VI -A Village Commercial 679 Cove Oasis/Lake Cahuilla 688 Phase 1 Jefferson St Project 705 Museum Expansion 708 Phase 2 - fritz Burns Park Improvements 712 Citywide Street Sidewalk Improvements 721 La Fonda Street Improvements 714 Eisenhower Dr Rehab and Median Islands 717 Various Left Turn pockets modifications at L 723 The Ranch 724 CVAG Jefferson Phase 1 Landscape 728 Eisenhower Landscape - LQ Country Club Eisenhower Dr Bridge and Drainage Improv Total CIP Transfer to Debt Service 1 Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 37,842,312 37,842,312 37,842,312 32,478,455 12,225,680 10,631,718 9,688,040 0 0 0 0 0 0 0 2,185,807 0 4,356,455 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,300,000 0 0 0 4,410,000 4,410,000 4,410,000 0 0 0 0 (53,794) (53,794) 0 0 0 0 (128,318) (416,700) (552,682) 0 0 0 0 0 0 (3,440,000) 0 0 0 0 0 0 0 0 0 0 6,413,695 3,993,300 4,719,979 4,300,000 0 0 0 31,428,617 33,849,012 33,122,333 28,178,455 12,225,680 10,631,718 9,688,040 355,286 125,000 125,000 555,200 64,100 32,200 13,400 11,397 41,500 0 0 0 0 0 55,740 0 0 0 0 0 0 6,000,000 0 0 0 0 422,423 125,000 6,166,500 555,200 64,100 32,200 13,400 81,023 219,279 219,279 635,979 413,889 398,725 353,545 4,976 0 16,700 128,318 416,700 552,682 0 0 0 0 0 0 0 0 0 0 0 18,316 0 199,880 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 232,632 635,979 988,541 635,979 413,889 398,725 353,545 543,053 1,086,106 1,086,106 1,086,996 1,159,173 492,153 485,918 0 0 0 0 0 0 0 50,000 50,000 50,000 50,000 50,000 50,000 50,000 25,000 50,000 25,000 25,000 25,000 25,000 10,000 20,000 10,000 10,000 10,000 10,000 (14,799) 34,527 0 0 0 0 7,792 85,280 0 0 0 0 2,748 2,748 0 0 0 0 249,102 674,824 0 0 0 0 5,640 1,675,000 1,740,174 0 0 0 0 85,584 284,894 0 0 0 0 0 31,847 0 0 0 0 20,158 752,375 767,376 0 0 0 0 313,449 1,200,000 0 0 0 0 10,729 40,200 0 0 0 0 93,083 2,500,000 3,442,350 19,000,000 0 0 0 707,221 931,490 0 0 0 0 100,000 0 0 0 0 0 0 0 0 0 0 0 1,530,706 5,012,375 9,455,710 19,085,000 85,000 85,000 85,000 0 0 0 0 0 0 0 1,530,706 5,012,375 9,455,710 19,085,000 85,000 85,000 85,000 2,306,391 6,734,460 11,530,357 20,807,975 1,658,062 975,878 924,463 29,544,649 27,239,552 27,758,476 3,205,701 1,611,739 668,061 (243,002) 6,413,695 3,993,300 4,719,979 9,019,979 9,019,979 9,019,979 9,019,979 35,958,344 31,232,852 32,478,455 12,225,680 10,631,718 9,688,040 8,776,977 WORKING DOCUMENT 3 OF 40 mil 2001-02 Five Year Cash Flow PROJECT AREA NO. 2- CAPITAL PROJECTS 406 1 2 3 4 5 Beginning Fund Balance Advance to Park DIF Advance to Fire DIF Reserved for Economic Development BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Developer Transfers In PA 2 Debt Service TOTAL INFLOWS OUTFLOWS Expenditures Contract Services/Misc Stamko/Century Reimbursement Advertising -Economic Dev Economic Development Subtotal Expenditures Reimbursements General Fund Transfers Out Capital Improvement Program 675 Phase V-C Westward Ho 676 Phase V-D Sagebrush, Bottlebrush,Saquaro 712 Citywide Street Sidewalk Improvements 715 Sidewalk Point Happy Total CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - Advance to Park & Rec Restricted /Reserve Funds - Advance to Fire DIF Restricted /Reserve Funds - Economic Development ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 1,918,438 1,918,438 1,918,438 2,844,361 2,530,276 2,489,180 2,447,802 305,770 1,100,000 1,100, 000 1,500,000 1,500,000 0 0 0 482,000 482,000 482,000 0 0 0 0 1,130,668 336,438 (1,163,562) 2,844,361 2,530,276 2,489,180 2,447,802 34,103 20,000 20,000 0 0 0 0 0 0 0 0 0 0 0 1,100,000 1,100,000 0 0 0 0 34,103 1,120,000 1,120,000 0 0 0 0 45,316 161,674 161,674 279,974 7,070 7,282 7,500 10,102 33,300 15,400 118,300 93,425 0 0 0 0 70,818 279,974 288,399 279,974 7,070 7,282 7,500 17,056 34,111 34,111 34,111 34,026 34,096 34,115 (177,366) 0 (175,999) 0 0 0 0 0 0 0 0 0 0 0 0 0 46,113 0 0 0 0 653 0 1,453 0 0 0 0 176,713 0 128,433 0 0 0 0 0 0 0 0 0 (176,713) 0 (128,433) 0 0 0 0 88,839 314,085 194,077 314,085 41,096 41,378 41,615 1,253,610 (357,647) (237,639) (551,724) (592,820) (634,198) (675,813) 305,770 1,100, 000 1,100, 000 1,100, 000 1,100, 000 1,100, 000 1,100, 000 0 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 482,000 482,000 482,000 482,000 482,000 482,000 482,000 2,041,380 2,724,353 2,844,361 12,530,276 2,489,180 2,447,802 2,406,187 WORKING DOCUMENT 4 OF 40 F.r r 25 2001.02 Five Year Cash Flow EQUIPMENT REPLACEMENT 501 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Maintenance Charges Capital Contribution Interest Subtotal Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Mid Year Requests Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 2,959,853 2,959,853 2,959,853 2,940,434 2,899,234 2,832,234 2,758,834 2,959,853 2,959,853 2,959,853 2,940,434 2,899,234 2,832,234 2,758,834 289,348 289,348 289,348 216,225 303,909 320,436 336,458 0 28,927 43,800 43,800 58,800 58,000 56,600 55,200 318,275 333,148 333,148 275,025 361,909 377,036 391,658 318,275 333,148 333,148 275,025 361,909 377,036 391,658 60,352 307,609 328,842 216,225 303,909 320,436 336,458 23,725 0 0 0 100,000 125,000 130,000 130,000 60,352 307,609 352,567 316,225 428,909 450,436 466,458 3,217,777 2,985,392 2,940,434 2,899,234 2,832,234 2,758,834 2,684,034 0 0 0 0 0 0 0 3,217,777 2,985,392 2,940,434 2,899,234 2,832,234 2,758,834 2,684,034 WORKING DOCUMENT 5 OF 40 r'T f GAS TAX 201 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues State Subventions (2105-2107.5) Traffic Congestion Relief Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out General Fund Transfers Out-CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Year 2 through 5 assumes 3.5% increase. 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 378,529 245,781 489,800 489,800 506,943 524,686 543,050 562,057 9,818 72,200 72,200 39,324 39,324 39,324 39,324 3,668 7,900 7,900 7,600 7,600 7,600 7,600 259,268 569,900 569,900 553,867 571,610 589,974 608,981 284,950 569,900 569,900 553,867 571,610 589,974 608,981 0 0 0 0 0 0 0 0 0 0 0 0 0 0 284,950 569,900 569,900 553,867 571,610 589,974 608,981 352,847 378,529 378,529 378,529 378,529 378,529 378,529 0 0 0 0 0 0 0 352,847 378,529 378,529 378,529 378,529 378,529 378,529 WORKING DOCUMENT 6 OF 40 7 2001-02 Five Year Cash Flow COPS & SLESF GRANT 212/213 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues COPS/SLESF Interest TOTAL INFLOWS OUTFLOWS Transfers Out General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 39,438 39,438 39,438 69,938 99,338 101,338 103,338 39,438 39,438 39,438 69,938 99,338 101,338 103,338 24,243 28,000 128,287 28,000 0 0 0 658 2,500 2,500 1,400 2,000 2,000 2,100 24,901 30,500 130,787 29,400 2,000 2,000 2,100 0 100,287 0 0 0 0 0 0 100,287 0 0 0 0 64,339 69,938 69,938 99,338 101,338 103,338 105,438 0 0 0 0 0 0 0 64,339 69,938 69,938 99,338 101,338 103,338 105,438 WORKING DOCUMENT 7 OF 40 Aw l LIBRARY Fund 102 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues County Contributions - Original County Library Service Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfer to Library DIF TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 672,603 672,603 672,603 1,295,703 1,573,322 2,300,072 2,346,072 672,603 672,603 672,603 1,295,703 1,573,322 2,300,072 2,346,072 0 621,600 621,600 662,532 695,250 7,770 1,500 1,500 25,900 31,500 46,000 46,900 7,770 623,100 623,100 688,432 726,750 46,000 46,900 0 0 0 0 0 0 0 0 0 0 410,813 0 0 0 0 0 0 410,813 0 0 0 680,373 1,295,703 1,295,703 1,573,322 2,300,072 2,346,072 2,392,972 0 0 0 0 0 0 0 680,373 1,295,703 1,295,703 1,573,322 2,300,072 2,346,072 2,392,972 WORKING DOCUMENT 8 OF 40 FEDERAL ASSISTANCE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CDBG Interest TOTAL INFLOWS OUTFLOWS 210 Transfers Out Capital Improvement Program 722 Street Light Improvements Total CIP Federal Assistance General Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 (25) 164,775 329,575 494,375 0 0 0 (25) 164,775 329,575 494,375 0 164,800 164,800 164,800 164,800 164,800 164,800 0 0 0 0 164,800 164,800 164,800 164,800 164,800 164,800 55 134,825 (55) 0 134,825 0 0 0 0 0 0 0 0 0 0 0 30,000 30,000 0 0 0 0 (55) 30,000 164,825 0 0 0 0 55 30,000 164,825 0 0 0 0 55 134,800 (25) 164,775 329,575 494,375 659,175 0 0 0 0 0 0 0 55 134,800 (25) 164,775 329,575 494,375 659,175 The CDBG revenues will be programmed by the City Council subject to availability. WORKING DOCUMENT 9 OF 40 LIGHTING & LANDSCAPE Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Assessment Developer Interest TOTAL INFLOWS OUTFLOWS Reimbursements General Fund Transfers Out Capital Improvement Program Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 215 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,455 23,058 829,700 829,700 854,591 880,229 906,636 933,835 0 0 0 0 0 0 0 0 23,058 829,700 829,700 854,591 880,229 906,636 933,835 414,850 829,700 829,700 854,591 880,229 906,636 933,835 0 0 0 0 0 0 0 414,850 829,700 829,700 854,591 880,229 906,636 933,835 (368,337) 23,455 23,455 23,455 23,455 23,455 23,455 0 0 0 0 0 0 0 (368,337) 23,455 23,455 23,455 23,455 23,455 23,455 Assumes 3% growth rate in new housing with no increase in the rate. WORKING DOCUMENT 10 OF 40 31 QUIMBY 220 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Quimby fees Interest Transfers In Infrastructure TOTAL INFLOWS OUTFLOWS Transfers Out General Fund - Sports Complex Lighting Capital Improvement Program CIP 694 18 Acre Park Site CIP 656 Pocket Park Saquaro CIP 730 Dog Park Interpretive Signs CIP 719 Park Enhancements - Monticello Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 362,670 362,670 362,670 260,244 290,444 321,244 352,644 362,670 362,670 362,670 260,244 290,444 321,244 352,644 0 25,000 25,000 25,000 25,000 25,000 25,000 4,138 8,400 8,400 5,200 5,800 6,400 7,100 0 0 0 0 0 0 0 4,138 33,400 33,400 30,200 30,800 31,400 32,100 0 0 0 0 0 0 0 846 0 846 0 0 0 0 0 0 0 0 0 0 0 30,000 0 0 0 0 0 0 0 0 0 0 0 4,783 0 104,980 0 0 0 0 5,629 0 135,826 0 0 0 0 5,629 0 135,826 0 0 0 0 361,178 396,070 260,244 290,444 321,244 352,644 384,744 0 0 0 0 0 0 0 361,178 396,070 260,244 290,444 321,244 352,644 384,744 WORKING DOCUMENT 11 OF 40 CMAQ 240 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CMAQ/ISTEA TOTAL INFLOWS OUTFLOWS Transfers Out Capital Improvement Program 729 Washington Miles Soil Stabilization Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 287,423 595,235 0 0 0 0 0 287,423 595,235 0 0 0 0 0 595,235 0 0 0 0 0 0 595,235 0 0 0 0 0 0 595,235 0 0 0 0 0 287,423 0 0 0 0 0 0 0 0 0 0 0 0 0 287,423 0 0 0 0 0 WORKING DOCUMENT 12 OF 40 33 VILLAGE PARKING 230 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest TOTAL INFLOWS OUTFLOWS Transfers Out - CIP 673 Phase VI - A Village Commercial TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 1,893 1,893 1,893 1,893 0 0 0 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (1,893) 0 0 0 0 0 0 1,893 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 0 0 0 0 0 0 0 0 0 1,893 1,893 1,893 1,893 1,893 WORKING DOCUMENT 13 OF 40 34 SOUTH COAST AIR QUALITY 235 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues SCAQMD Interest TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program Transfers Out - General Fund Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE (1) Years 2 through 5 include a 3% escalation factor. 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 82,374 82,374 82,374 105,655 123,936 142,617 161,698 82,374 82,374 82,374 105,655 123,936 142,617 161,698 9,067 21,881 21,881 21,881 21,881 21,881 21,881 951 1,400 1,400 2,100 2,500 2,900 3,200 10,018 23,281 23,281 23,981 24,381 24,781 25,081 2,685 0 0 5,700 5,700 5,700 5,700 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,685 0 0 5,700 5,700 5,700 5,700 89,707 105,655 105,655 123,936 142,617 161,698 181,079 0 0 0 0 0 0 0 89,707 105,655 105,655 123,936 142,617 161,698 181,079 WORKING DOCUMENT 14 OF 40 35 ASSESSMENT DISTRICT - 2000-1 409 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Bond Proceeds Interest Prepayments Total Revenues Transfers In Federal Assistance TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Transfers Out Capital Improvement Program 673 Phase V-A & VB Village Commercial/Cov 675 Phase V-C Westward Ho 676 Phase V-D Sagebrush, Bottlebrush, Saqua Total CIP TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 434,355 434,355 434,355 291,698 285,998 280,298 274,598 434,355 434,355 434,355 291,698 285,998 280,298 274,598 0 0 0 0 0 0 5,020 0 0 0 0 5,020 0 0 0 0 0 0 0 0 0 0 0 0 0 5,020 0 0 0 0 0 0 0 0 0 5,700 5,700 5,700 5,700 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150 0 142,657 0 0 0 0 150 0 142,657 0 0 0 0 150 0 142,657 5,700 5,700 5,700 5,700 439,225 434,355 291,698 285,998 280,298 274,598 268,898 0 0 0 0 0 0 0 439,225 434,355 291,698 285,998 280,298 274,598 268,898 WORKING DOCUMENT 15 OF 40 36 2001-02 Five Year Cash Flow ARTS IN PUBLIC PLACES 270 1 2 3 4 5 Beginning Fund Balance Restricted for various projects Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Developer fees Credits Applied Interest TOTAL INFLOWS OUTFLOWS Project Expenditures Civic Center Sculpture Civic Center Air Purchase Civic Center Air Base construction Fritz Burns Park Artwork Hwy 111 Future Artpiece Subtotal Capital Improvement Program Expenditures 639 Civic Center Campus Improv - Phase 1 688 CVAG/Jefferson St Phase 1 696 Obelisks 713 La Quinta Court Public Improvement Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 681,087 681,087 681,087 312,826 312,826 312,826 312,826 59,110 59,110 59,110 0 0 0 0 59,110 59,110 59,110 0 0 0 0 621,977 621,977 621,977 253,716 253,716 253,716 253,716 58,405 87,300 87,300 97,500 97,500 97,500 97,500 0 0 0 0 0 0 0 6,588 16,700 16,700 5,100 5,100 5,100 5,100 64,993 104,000 104,000 102,600 102,600 102,600 102,600 2,106 104,000 132,900 102,600 102,600 102,600 102,600 0 0 57,958 0 0 0 0 0 0 60,064 104,000 132,900 102,600 102,600 102,600 102,600 117,331 0 256,584 0 0 0 0 0 0 0 0 0 0 0 29,788 0 59,896 0 0 0 0 22,881 0 22,881 0 0 0 0 170,000 0 339,361 0 0 0 0 230,064 104,000 472,261 102,600 102,600 102,600 102,600 456,905 621,977 253,716 253,716 253,716 253,716 253,716 59,110 59,110 59,110 59,110 59,110 59,110 59,110 516,015 681,087 312,826 312,826 312,826 312,826 312,826 WORKING DOCUMENT 16 OF 40 37 2001-02 Five Year Cash Flow CAPITAL PROJECTS 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues CVAG CVWD County of Riverside State of Ca- Office Emer. Services City of Indio SB300 Funding Surface Transportation SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Total revenues Transfers In Art in Public Places Gas Tax General Fund Federal Assistance - CDBG Lighting & Landscape Quimby Infrastructure CMAQ-ISTEA Transportation DIF Park DIF Library DIF RDA PA2 Housing Bond Fund RDA PA2 Housing Fund RDA PA1 Housing Bond Fund RDA PA1 Housing Bond Fund Financing Authority RDA CIP 1 RDA CIP 2 AD 2000-1 Village Parking Civic Center DIF Fire Tax Urban Forestry Grant Total Transfers in by Fund TOTAL INFLOWS OUTFLOWS Expenditures CIP Reimbursements General Fund TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 381,201 1,647,184 2,963,318 0 0 0 0 0 877,462 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 163,691 0 211,409 0 0 0 0 0 19,366 0 0 0 0 0 963,000 3,939,818 2,691,000 0 0 0 0 55,353 0 0 0 0 0 150,000 650,000 0 0 0 0 0 0 0 0 0 0 0 2,000 0 0 0 0 544,893 2,760,184 8,718,726 2,691,000 0 0 0 170,000 0 339,361 0 0 0 0 0 0 0 0 0 0 0 125,861 122,250 346,333 510,454 198,454 198,454 198,454 (55) 0 134,825 0 0 0 0 0 0 0 0 0 0 0 5,629 0 135,826 0 0 0 0 884,101 175,000 3,141,648 0 0 0 0 0 0 595,235 0 0 0 0 691,625 287,640 1,439,804 342,360 0 0 0 2,155,609 285,200 5,391,927 0 0 0 0 33,562 4,676,676 5,231,894 0 0 0 0 1,958,998 0 2,358,964 0 0 0 0 263,599 0 2,284,692 0 0 0 0 0 0 2,214,643 0 0 0 0 0 0 0 0 0 0 0 0 0 (131,792) 0 0 0 0 1,530,706 5,012,375 9,455,710 19,085,000 85,000 85,000 85,000 (176,713) 0 (128,433) 0 0 0 0 150 0 142,657 0 0 0 0 0 0 (1,893) 0 0 0 0 24,915 364,687 364,687 0 3,235,313 0 0 0 1,500,000 1,500,000 0 0 0 0 0 0 1,100 0 0 0 0 7,667,986 12,423,828 34,817,189 19,937,814 3,518,767 283,454 283,454 8,212,879 15,184,012 43,535,915 22,628,814 3,518,767 283,454 283,454 0 8,045,414 14,777,398 42,554,472 22,465,949 3,516,267 280,954 280,954 167,464 406,614 981,443 162,865 2,500 2,500 2,500 8,212,879 15,184,012 43,535,915 22,628,814 3,518,767 283,454 283,454 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 17 O24S 2001-02 Five Year Cash Flow PROJECT AREA NO. 1 - DEBT SERVICE 301 Beginning Fund Balance Restricted: Sept Payment on 94 TAB's Restricted: Sept Payment on 98 TAB's Restricted: Sept Payment on 2001 TAB's Restricted: Sept Payment on 2002 TAB's Restricted: December Payment to CVUSD Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 1 Housing RDA PA 1 Capital Projects - County Pass Through RDA PA 1 Capital Projects - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 94 Series TAB P&I 95 Series TAB P&I 98 Series TAB P&I 2001 Series TAB P&I 2002 Series TAB P&I ERAF Loan Repayment Subtotal Debt Service Pass Through Payments City of La Quinta County Schools Cv Park & Recreation Public Cemetary Resource Conservation CVWD CVWD CV Mosquito Abatement CV Mosquito Abatement CVUSD DSUSD Riverside County Riverside County Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out RDA PA 1 Capital RDA PA 1 Low/Mod Housing TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 4,985,471 4,985,471 4,985,471 1,346,160 4,066,600 7,102,954 10,487,407 1,595.055 1.595.055 1,595,055 25,762 42,380 33,150 44,731 409,760 409,760 409,760 0 0 0 0 0 0 1,215,360 0 0 0 0 477,692 1,042,692 5,057 4,250 7,980 348,959 348,959 348,959 6,979 7,119 7,261 7,406 2,353,774 2,353,774 4,046,826 1,075,433 54,556 44,661 60,117 2,631,697 2,631,697 938,645 (2,700,666) (1,055,659) 1,926,139 5,265,931 770 18,048,724 18.048,724 18,590,186 19,147,892 19,722,329 20,313,999 2,091,408 2,154,150 2,218,775 2,285,338 2,353,898 76,229 0 0 0 38,500 105,300 0 490,757 490,757 1,139,832 1,253,815 1,379,197 1,517,117 76,999 18,539,481 20,630,889 21,884,168 22,620,482 23,425,364 24,290,314 1,146,226 1,738,783 1,738,783 1,731,455 1,733,369 1,732,981 1,775,188 1,146, 226 1,738, 783 1,738,783 1,731,455 1,733,369 1,732, 981 1,775,188 1,223,225 20,278,264 22,369,672 23,615,623 24,353,851 25,158,345 26,065,502 6,002 586,870 586,870 221,194 229,676 238,449 247,525 1,957,123 2,620,855 2,620,855 2,599,465 2,599,465 2,612,140 2,597,700 786,114 1,253,925 1,253,925 1,253,925 1,250,554 1,250,123 1,252,406 409,760 819,520 819,520 819,520 819,520 819,520 819,520 1,215,360 2,430,720 2,430,720 2,430,720 2,430,720 2,430,720 2,430,720 477,692 1,433,077 1,433,077 2,470,825 2,470,131 2,467,361 2,467,091 0 723,550 0 0 0 4,846,049 8,558,097 9,281,647 9,574,455 9,570,390 9,579,864 9,567,437 5,559 11,229 17,012 4,182 8,447 12,798 2,116 4,275 6,476 344 695 1,054 41 82 124 239,115 239,115 320,681 330,301 340,210 350,416 62,987 37,159 38,274 39,422 40,605 298,894 298,894 256,545 264,241 272,168 280,333 (20,303) 29,727 30,619 31,538 32,484 697,918 697,918 711,876 726,114 740,636 755,449 0 0 0 0 0 7,182,115 7,182,115 7,710,280 7,941,588 8,179,836 8,425,231 1,188,983 893,434 920,237 947,844 976,279 0 8,418,042 9,649,709 9,959,702 10,263,616 10,576,382 10,898,261 245,379 490,757 490,757 1,139,832 1,253,815 1,379,197 1,517,117 5,097,430 18,053,766 20,008,983 20,895,183 21,317,497 21,773,892 22,230,340 0 0 6,000,000 0 0 0 0 0 0 0 6,000,000 0 0 0 0 5,097,430 18,053,766 26,008,983 20,895,183 21,317,497 21,773,892 22,230,340 (1,242,508) 4,856,195 (2,700,666) (1,055,659) 1,926,139 5,265,931 9,040,976 2,353,774 2,353,774 4,046,826 5,122,259 5,176,815 5,221,476 5,281,593 1,111,266 7,209,969 1 1,346,160 1 4,066,600 7,102,954 10,487,407 14,322,569 WORKING DOCUMENT 18 OW40 39 PROJECT AREA NO. 1 - HOUSING 245 Beginning Fund Balance Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 94 TAB's Restricted: Sept Payment on 95 TAB's Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment LQ Rental Program Interest Home Sale Proceeds Rehabilitation loan Repayments Sale of Land Sewer Subsidy Reimbursements Miscellaneous Total Revenues Transfers In Low Mod Housing 2 Debt Service 1 - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Building Horizons LQ Rental Program 2nd Trust Deed Program Low/Mod Village Apartments Mobile Home Rehabilitation Property Acquisition Lq Rehabilitation Apartment Rehabilitation Foreclosure Acquisition Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out 683 Miraflores Senior Apartments PA 1 Debt Service - 94 TABS - 18.5% PA 1 Debt Service - 95 TABs - 78.72% Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 5,537,486 5,537,486 5,537,486 1,869,393 1,991,583 2,335,249 2,863,988 90,892 225,350 225,350 147,220 112,916 102,849 95,785 362,068 362,068 362,068 5,848 9,620 7,525 10,154 784,158 784,158 784,158 4,440 7,933 11,317 53,945 1,237,118 1,371,576 1,371,576 157,508 130,469 121,691 159,884 4,300,368 4,165,910 4,165,910 497,817 462,499 675,696 1,082,745 193 4,512,181 4,512,181 4,647,547 4,786,973 4,930,582 5,078,500 522,852 538,538 554,694 571,335 588,475 187,548 341,000 341,000 341,000 341,000 341,000 341,000 13,540 200,000 200,000 10,000 9,200 13,500 21,700 0 150,000 150,000 150,000 150,000 150,000 0 97,306 0 0 0 0 0 0 0 0 0 0 0 0 55,215 0 0 0 0 0 0 0 0 0 0 0 0 353,802 5,203,181 5,726,033 5,687,085 5,841,867 6,006,417 6,029,675 1,825,000 0 0 0 0 0 0 0 353,802 5,203,181 7,551,033 5,687,085 5,841,867 6,006,417 6,029,675 78,542 244,215 244,215 87,955 90,921 123,990 123,990 80,000 210,000 210,000 210,000 210,000 210,000 210,000 230,761 829,000 329,000 829,000 829,000 829,000 829,000 741,906 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 0 0 3,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 350,000 626,000 0 0 150,000 1,131,209 4,133,215 7,059,215 3,626,955 3,629,921 3,662,990 3,662,990 0 103,242 206,485 206,485 206,485 134,911 81,707 67,580 1,234,451 4,339,700 7,265,700 3,833,440 3,764,832 3,744,697 3,730,570 0 0 2,214,643 0 0 0 0 362,068 484,858 484,858 480,901 483,246 480,575 479,789 784,158 1,253,925 1,253,925 1,250,554 1,250,123 1,252,406 1,295, 399 1,146,226 1,738,783 3,953,426 1,731,455 1,733,369 1,732,981 1,775,188 2,380,677 6,078,483 11,219,126 5,564,895 5,498,201 5,477,678 5,505,758 2,273,493 3,290,608 497,817 462,499 675,696 1,082,745 1,446,778 1,237,118 1,371,576 1,371,576 1,529,084 1,659, 553 1,781,244 1,941,128 3,510,611 4,662,184 1,869,393 1,991,583 2,335,249 2,863,988 3,387,905 WORKING DOCUMENT 19 OF 40 n Ir- 4 11 PROJECT AREA NO. 1 - BOND 244 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Home Sale Proceeds Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Housing Projects Desert Club Building Horizons Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out PA 1 Housing 682 Miraflores Single Family 683 Miraflores Senior Apartments Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 62,674 10,870 0 0 0 0 0 0 0 10,870 0 0 0 0 0 0 0 0 0 0 0 0 0 10,870 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 73,544 62,674 62,674 62,674 62,674 62,674 62,674 0 0 0 0 0 0 0 73,544 62,674 62,674 62,674 62,674 62,674 62,674 WORKING DOCUMENT 20 OF 40 f 41 PROJECT AREA NO. 2 - DEBT SERVICE Beginning Fund Balance Restricted: September Payment on 95 TABS ERAF Repayment - Principal Restricted: September Payment on 98 TABS Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Interest Interest Advance on City Loans Total Revenues Transfers In RDA PA 2 Housing TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 95 Series TAB P&I 98 Series TAB P&I ERAF Loan Repayment - Interest Subtotal Debt Service Pass Through Payments CVWD (2 new areas in 01/02, total of 3) CVWD (2 new areas in 01/02, total of 3) CV Mosquito Abatement CV Mosquito Abatement DSUSD DSUSD Co Superintendent of Schools Co Superintendent of Schools Desert Community College Desert Community College Riverside County Riverside County Riverside County - 4/28/98 Subtotal Pass Through Payments Interest on City Loan Subtotal Expenditures Transfers Out PA 2 Capital PA 2 Low Mod Housing - ERAF TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 302 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) (5,622,884) (5,622,884) (5,622,884) (5,877,429) (4,872,388) (3,824,593) (2,731,744) 211,932 211,932 211,932 1,200 2,145 3,058 14,580 39,135 256,284 256,284 256,284 1,823 3,155 3,029 2,875 468,216 468,216 507,351 623 5,300 6,087 17,455 (6,091,100) (6,091,100) (6,130,235) (6,384,780) (5,379,116) (4,336,621) (3,249,859) 29 7,585,373 7,585,373 7,812,934 8,047,322 8,288,742 8,537,404 1,854,832 1,910,477 1,967,791 2,026,825 2,087,630 19,119 0 0 0 0 0 0 0 882,433 863,674 957,800 1,053,580 1,158,938 1,274,832 19,148 8,467,806 10,303,879 10,681,211 11,068,693 11,474.505 11,899,866 211,932 338,895 338,895 337,984 337,867 338,484 350,104 231,080 8,806,701 10,642,774 11,019,195 11,406,560 11,812,989 12,249,970 6,785 161,020 161,020 73,734 77,672 81,028 84,114 209.976 345,917 338,895 337,984 337,867 338,484 350,104 256,284 256,284 420,748 417.080 418,264 419,168 419,785 0 0 17,507 0 0 0 466,260 602,201 777,150 755,064 756,131 757,652 769,889 0 726,299 726,299 748,088 770,531 793,647 817,456 176,798 182,928 188,416 194,068 199,891 0 133,692 133,692 137,703 141,834 146,089 150,472 32,136 33,672 34,682 35,723 36,794 0 1,761, 703 1,761,703 430,952 1,814,554 443,708 1,868,991 457,019 1,925,060 470,730 1,982,812 484,852 0 199,116 199.116 205,090 211,242 217,579 224,107 48,768 50,150 51,655 53,204 54,800 0 365,994 365,994 89,632 376,974 92,181 388,283 94,946 399,932 97,794 411,930 100,728 0 3,153.619 3,153,619 3,248,227 3,345,674 3,446,044 3,549,426 776,766 794,281 818,109 842,652 867,932 0 100,000 100,000 100,000 100,000 100,000 100,000 0 6,440,423 7,995,475 8,227,556 8,471,382 8,722,522 8,981,200 414,798 761,433 863,674 957,800 1,053,580 1,158,938 1,274,832 887,843 7,965,077 9,797,319 10,014,154 10,358,765 10,720,140 11,110,035 1,100, 000 1,100, 000 0 1,100,000 1,100,000 0 0 0 0 887,843 9,065,077 10,897,319 10,014,154 10,358,765 10,720,140 11,110,035 (6,747,863) (6,349,476) (6,384,780) (5,379,116) (4,336,621) (3,249,859) (2,127,379) 468,216 468,216 507,351 506,728 512,028 518,115 535,570 (6,279,647) (5,881,260) (5,877,429) (4,872,388) (3,824,593) (2,731,744) (1,591,809) WORKING DOCUMENT 21 OF 40 n, 4 s•f PROJECT AREA NO. 2 - HOUSING 246 Beginning Fund Balance ERAF Principal Repayment Restricted: 1/2 Total Planning & Development Restricted: Sept Payment on 95 TAB's Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Tax Increment Tax Increment Proceeds from sale of bonds Proceeds from sale of land Interest ERAF Interest Total Revenues Transfers In Low Moderate Housing Bond Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Asssessment Subsidy Program Spanos Foreclosure Acquisition Adams 48th Planning LQRP Second Trust Deeds Low Mod Housing Projects Subtotal Reimbursements General Fund Subtotal Expenditures Transfers Out Capital Improvement Program 682 Miraflores Single Family 683 Miraflores Senior Apartments Total CIP Transfer to Low Mod Housing PA 1 Transfer to PA #2 Debt Service Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12102 (Original) (Adjusted) 4,706,093 4,706,093 4,706,093 1,590,543 17,939,565 20,277,742 22,734,665 (93,135) 36,297 99,975 99,975 99,975 54,506 55,108 55,668 211,932 211,932 211,932 1,200 2,145 3,058 14,580 248,229 311,907 218,772 101,175 56,651 58,166 70,248 4,457,864 4,394,187 4,487,322 1,371,772 17,619,619 19,901,146 22,299,903 7 1,896,343 1,896,343 1,953,234 2,011,831 2,072,186 2,134,351 463,708 477,619 491,948 506,706 521,908 22,000,000 0 801,358 0 0 0 0 48,515 20,700 20,700 27,400 352,400 398,000 446,000 17,507 48,523 1,917,043 3,199,616 24,458,253 2,856,179 2,976,892 3,102,259 16,964 48,523 1,917,043 3,216,580 24,458,253 2,856,179 2,976,892 3,102,259 72,595 199,949 199,949 199,949 109,012 110,216 111,335 0 0 0 0 0 15,000 850,000 132,880 500,000 500,000 7,000,000 0 1,000,000 247,296 500,000 205,475 1,699,949 1,812,245 7,699,949 109,012 110,216 111,335 35,649 71,298 71,298 71,298 71,123 71,269 71,310 241,123 1,771,247 1,883,543 7,771,247 180,135 181,485 182,645 263,599 0 431,902 0 0 0 0 0 0 1,852,790 0 0 0 0 263,599 0 2,284,692 0 0 0 0 0 0 1,825,000 0 0 0 0 211,932 338,895 338,895 337,984 337,867 338,484 350,104 475,531 338,895 4,448,587 337,984 337,867 338,484 350,104 716,655 2,110,142 6,332,130 8,109,231 518,002 519,969 532,749 3,789,732 4,201,088 1,371,772 17,619,619 19,901,146 22,299,903 24,799,165 248,229 311,907 218,772 319,946 376,597 434,763 505,010 4,037,961 4,512,994 1,590,543 17,939,565 20,277,742 22,734,665 25,304,175 WORKING DOCUMENT 22 OF 40 43 PROJECT AREA NO. 2 - BOND 247 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In RDA PA1 Bond TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Reimbursements General Fund Subtotal Expenditures Transfers Out PA 2 Low Moderate Fund Transfers Out-CIP 682 Miraflores Single Family 683 Miraflores Senior Apartments Transfers Out - CIP Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 2,375,928 2,375,928 2,375,928 (0) (0) (0) (0) 2,375,928 2,375,928 2,375,928 (0) (0) (0) (0) 2,697 0 0 0 0 0 0 2,697 0 0 0 0 0 0 0 0 0 0 0 0 0 2,697 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16,964 0 0 0 0 0 0 0 1,958,998 0 2,358,964 0 0 0 0 1,958,998 0 2,358,964 0 0 0 0 1,958,998 0 2,375,928 0 0 0 0 1,958,998 0 11 2,375,928 0 0 0 0 419,627 2,375,928 (0) (0) (0) (0) (0) 0 0 0 0 0 0 0 419,627 2,375,928 (0) (0) (0) (0) (0) WORKING DOCUMENT 23 OF 40 41 FINANCE AUTHORITY 310/420 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Rental Income Contractual Service fees Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Debt Service 96 Series TAB P&I Subtotal Expenditures Transfers Out 639 CIP: Civic Center Campus - Phase 1 Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 10,291 10,291 10,291 141,092 141,092 141,092 141,092 10,291 10,291 10,291 141,092 141,092 141,092 141,092 485,493 678,955 678,955 684,250 684,640 683,995 682,285 0 9,175 9,175 5,600 5,600 5,600 5,600 44 0 0 0 0 0 0 485,537 688,130 688,130 689,850 690,240 689,595 687,885 0 0 0 0 0 0 0 485,537 688,130 688,130 689,850 690,240 689,595 687,885 1,622 9,686 9,686 9,020 9,020 9,020 9,020 485,495 679,435 679,435 680,830 681,220 680,575 678,865 487,117 689,121 689,121 689,850 690,240 689,595 687,885 0 0 131,792 0 0 0 0 0 0 (131,792) 0 0 0 0 487,117 689,121 557,329 689,850 690,240 689,595 687,885 8,710 9,300 141,092 141,092 141,092 141,092 141,092 0 0 0 0 0 0 0 8,710 9,300--]-141,0921 141,092 141,092 141,092 141,092 WORKING DOCUMENT 24 OF 40 45 POLICE & FIRE SURVIVORS Fund Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contributions TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 702 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 13,965 13,965 13,965 16,265 18,565 18,965 19,365 13,965 13,965 13,965 16,265 18,565 18,965 19,365 182 300 300 300 400 400 400 182 300 300 300 400 400 400 2,000 2,000 2,000 2,000 0 0 0 2,182 2,300 2,300 2,300 400 400 400 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16,147 16,265 16,265 18,565 18,965 19,365 19,765 0 0 0 0 0 0 0 16,147 16,265 16,265 18,565 18,965 19,365 19,765 WORKING DOCUMENT 25 OF 40 LQ Norte AD 410 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Bond Proceeds PrePayments Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Project Expenditures TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 26 OF 40 47 URBAN FOREST GRANT Fund 211 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Grant Revenues Interest Total Revenues Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Transfers Out 639 Phase 1 Civic Center Campus Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001.02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 1,100 0 0 0 0 0 0 1,100 0 0 0 0 0 0 1,100 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 WORKING DOCUMENT 27 OF 40 TRANSPORTATION 250 Beginning Fund Balance Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Transportation Interest Total Revenues Transfers In Infrastructure Park TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out- CIP 687 Montero Estates Soundwall 710 Phase 2 - Jefferson St 709 Traffic Signal (Tampico & Ave Bermudas) 676 Sagebrush Sound Wall 712 Citywide Street Sidewalk Improvements Traffic Signal (Washington at Sagebrush) 726 Eisenhower Drive Bridge Traffic Signal Adams @ Westward Ho 716 Emergency Vehicle Pre -exemption device/TS Ave 52 8 717 Various Left Turn Pockets LQ Village 731 Washington St Acoustical Study Traffic Signal Calle tampico @Civic Center 713 LQ Court Public Improvements (4/01 budg amend) Total Transfers CIP Transfer to Park DIF Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12102 (Original) (Adjusted) 3,396,986 3,396,986 3,396,986 2,529,282 2,786,522 3,391,222 4,008,022 0 0 0 0 3,396,986 3,396,986 3,396,986 2,529,282 2,786,522 3,391,222 4,008,022 493,349 549,000 549,000 549,000 549,000 549,000 549,000 37,242 23,100 23,100 50,600 55,700 67,800 80,200 530,591 572,100 572,100 599,600 604,700 616,800 629,200 0 0 0 0 0 0 0 0 530,591 572,100 572,100 599,600 604,700 616,800 629,200 0 0 0 0 0 0 0 522,053 579,572 0 0 0 0 0 0 0 0 0 0 402 14,855 0 0 0 0 0 7,208 0 0 0 0 0 163,584 0 0 0 0 0 0 0 0 50 287,640 287,640 342,360 0 0 0 0 0 0 0 10,659 183,284 0 0 0 0 (277) (277) 0 0 0 0 45,000 0 0 0 0 0 0 0 0 158,738 158,938 0 0 0 0 691,625 287,640 1,439,804 342,360 0 0 0 0 0 0 0 0 0 691,625 287,640 1,439,804 342,360 0 0 0 691,625 287,640 1,439,804 342,360 0 0 0 3,235,953 3,681,446 2,529,282 2,786,522 3,391,222 4,008,022 4,637,222 0 0 0 0 0 0 0 3,235,953 3,681,446 2,529,282 2,786,522 3,391,222 4,008,022 4,637,222 WORKING DOCUMENT 28 OF 40 we 2001-02 Five Year Cash Flow PARKS & RECREATION 251 1 2 3 4 5 Beginning Fund Balance Advances from RDA 2 Advances from RDA 1 BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Parks & Recreation Interest Total Revenues Transfers In Total Transfers TOTAL INFLOWS OUTFLOWS Expenditures Interest on Advance Transfers Out- CIP 639 Civic Center Campus Improvements - Phase 1 656 Cove Mini -Park Expansion 694 Phase 1 - Community Park Development 679 Cove Oasis/Lake Cahuilla Trail Head Improv Transfers Out - CIP General Fund Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 158,962 158,962 158,962 (4,961,465) (4,750,565) (4,535,465) (4,316,065) (305,770) 0 (1,100,000) 0 0 0 0 (2,185,807) 0 (4,356,455) 0 0 0 0 2,344,769 158,962 5,615,417 (4,961,465) (4,750,565) (4,535,465) (4,316,065) 161,610 251,000 251,000 201,000 201,000 201,000 201,000 20,199 20,500 20,500 9,900 14,100 18,400 22,800 181,809 271,500 271,500 210,900 215,100 219,400 223,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 181,809 271,500 271,500 210,900 215,100 219,400 223,800 12,663 0 0 0 0 0 0 936,079 1,198,535 0 0 0 0 0 0 0 0 0 0 0 1,205,770 3,908,192 0 0 0 0 13,760 285,200 285,200 0 0 0 0 2,155,609 285,200 5,391,927 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,155,609 285,200 5,391,927 0 0 0 0 2,168,272 285,200 5,391,927 0 0 0 0 358,307 145,262 494,990 705,890 920,990 1,140,390 1,364,190 (305,770) 0 (1,100,000) (1,100,000) (1,100,000) (1,100,000) (1,100,000) 2,185,807 0 4,356,455 4,356,455 4,356,455 4,356,455 4,356,455 (1,827,500) 145,262 (4,961,465) (4,750,565) (4,535,465) (4,316,065) (4,092,265) WORKING DOCUMENT 29 OF 40 CIVIC CENTER 252 Beginning Fund Balance Advances from General fund Reserve for Civic Center Bonds Total Restricted/Reserve BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Civic Center Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Reimbursements General Fund Transfers Out 725 Civic Center Expansion - Design & Construction Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds - RDA 1 Advance Restricted /Reserve Funds - Debt Service Bonds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 1,619,441 1,619,441 1,619,441 1,264,223 1,264,174 (1,971,305) (1,992,478) 0 0 0 (2,100,000) 0 0 203,831 203,831 203,831 418 117 193 513 203,831 203,831 203,831 418 2,099,883 193 513 1,415,610 1,415,610 1,415,610 1,263,805 3,364,057 (1,971,112) (1,991,965) 13 3, 005 183,000 183,000 183,000 183,000 183,000 183,000 18,812 30,300 30,300 21,200 21,200 0 0 151,817 213,300 213,300 204,200 204,200 183,000 183,000 0 0 0 0 0 0 0 151,817 213,300 213,300 204,200 204,200 183,000 183,000 0 0 0 0 0 0 0 101,915 203,831 203,831 204,249 204,366 204,173 203,660 24,915 364,687 364,687 3,235,313 0 0 24,915 364,687 364,687 0 3,235,313 0 0 126,830 568,518 568,518 204,249 3,439,679 204,173 203,660 1,440,597 1,060,392 1,060,392 1,059,925 (75,671) (96,651) (116,798) 0 203,831 0 203,831 0 203,831 0 204,249 (2,100,000) 204,366 (2,100,000) 204,173 (2,100,000) 203,660 1,644,428 1,264,223 1,264,223 1,264,174 (1,971,305) (1,992,478) (2,013,138) WORKING DOCUMENT 30 OF 40 51 LIBRARY DEVELOPMENT 253 Beginning Fund Balance Advances from RDA BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Library Development Interest Total Revenues Transfers In County Library DIF Transfers In City Library Fund Total transfers in TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out - CIP 702 Municipal Library Total Transfers - CIP Transfers Out Infrastructure Fund Total Transfers TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 835,579 835,579 835,579 (4,265,915) (3,342,602) (3,020,139) (2,882,039) 0 0 0 (4,300,000) 835,579 835,579 835,579 34,085 (3,342,602) (3,020,139) (2,882,039) 74,431 112,500 112,500 112,500 112,500 112,500 112,500 9,977 17,900 17,900 0 19,100 25,600 28,400 84,408 130,400 130,400 112,500 131,600 138,100 140,900 0 0 0 400,000 190,863 0 0 0 0 0 410,813 0 0 0 0 0 0 810,813 190,863 0 0 84,408 130,400 130,400 923,313 322,463 138,100 140,900 0 0 0 0 0 0 0 33,562 4,676,676 5,231,894 0 0 0 0 33,562 4,676,676 5,231,894 0 0 0 0 33,562 4,676,676 5,231,894 0 0 0 0 33,562 4,676,676 5,231,894 0 0 0 0 886,425 (3,710,697) (4,265,915) 957,398 1,279,861 1,417,961 1,558,861 0 0 0 4,300,000 4,300,000 4,300,000 4,300,000 886,425 (3,710,697) (4,265,915) (3,342,602) (3,020,139) (2,882,039) (2,741,139) WORKING DOCUMENT 31 OF 40 COMMUNITY CENTER 254 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Community Center Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 383,778 383,778 383,778 437,378 494,578 552,978 612,578 383,778 383,778 383,778 437,378 494,578 552,978 612,578 32,946 48,500 48,500 48,500 48,500 48,500 48,500 4,706 5,100 5,100 8,700 9,900 11,100 12,300 37,652 53,600 53,600 57,200 58,400 59,600 60,800 0 0 0 0 0 0 0 37,652 53,600 53,600 57,200 58,400 59,600 60,800 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 421,430 437,378 437,378 494,578 552,978 612,578 673,378 0 0 0 0 0 0 0 421,430 437,378 437,378 494,578 552,978 612,578 673,378 WORKING DOCUMENT 32 OF 40 2001-02 Five Year Cash Flow STREET FACILITY 255 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Street Facility Interest Total Revenues Transfers In TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 84,860 84,860 84,860 93,360 102,760 112,360 122,060 84,860 84,860 84,860 93,360 102,760 112,360 122,060 7,173 7,500 7,500 7,500 7,500 7,500 7,500 1,038 1,000 1,000 1,900 2,100 2,200 2,400 8,211 8,500 8,500 9,400 9,600 9,700 9,900 0 0 0 0 0 0 0 8,211 8,500 8,500 9,400 9,600 9,700 9,900 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 93,071 93,360 93,360 102,760 112,360 122,060 131,960 0 0 0 0 0 0 0 93,071 93,360 93,360 102,760 112,360 122,060 131,960 WORKING DOCUMENT 33 OF 40 54 2001-02 Five Year Cash Flow PARK FACILITY 256 1 2 3 4 5 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Park Facility Interest Total Revenues TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 22,213 22,213 22,213 24,913 27,913 31,013 34,113 22,213 22,213 22,213 24,913 27,913 31,013 34,113 1,647 2,500 2,500 2,500 2,500 2,500 2,500 270 200 200 500 600 600 700 1,917 2,700 2,700 2,700 3,000 3,100 3,100 3,200 1,917 2,700 3,000 3,100 3,100 3,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 24,130 24,913 24,913 27,913 31,013 34,113 37,313 0 0 0 0 0 0 0 24,130 24,913 24,913 27,913 31,013 34,113 37,313 WORKING DOCUMENT 34 OF 40 r 5 2001-02 Five Year Cash Flow FIRE PROTECTION FACILITY 257 1 2 3 4 5 Beginning Fund Balance Advances to Fire DIF BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Fire Tax Interest Total Revenues Transfer In - Infrastructure TOTAL INFLOWS OUTFLOWS Expenditures Program Expenses Transfers Out Fire Station Total Transfers Out TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 1,847 1,847 1,847 (1,449,453) (1,416,353) (1,382,553) (1,348,153) (1,500,000) (1,500,000) (1,500,000) 0 0 0 0 1,501,847 1,501,847 1,501,847 (1,449,453) (1,416,353) (1,382,553) (1,348,153) 31,418 48,500 48,500 32,100 32,100 32,100 32,100 268 200 200 1,000 1,700 2,300 3,000 31,686 48,700 48,700 33,100 33,800 34,400 35,100 0 0 0 0 0 31,686 48,700 48,700 33,100 33,800 34,400 35,100 0 0 0 0 0 0 0 0 1,500,000 1,500,000 0 0 0 0 0 1,500,000 1,500,000 0 0 0 0 0 1,500,000 1,500,000 0 0 0 0 1,533,533 50,547 50,547 83,647 117,447 151,847 186,947 (1,500,000) 1, 500, 000 1, 500, 000 1, 500, 000(1,500,000) 33,533 (1,449,453) (1,449,453) (1,416,353) (1,382,553) (1,348,153) (1,313,053) WORKING DOCUMENT 35 OF 40 INFORMATION TECHNOLOGY Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Charges for services Capital Contribution Interest Subtotal Transfers In General Fund TOTAL INFLOWS OUTFLOWS Expenditures Operations Expenses Mid Year Requests Capital Expenses TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 502 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 1,024,760 1,024,760 1,024,760 567,524 478,924 363,524 240,824 1,024,760 1,024,760 1,024,760 567,524 478,924 363,524 240,824 162,164 216,200 162,164 216,225 303,909 320,436 336,458 0 0 8,763 14,000 14,000 11,400 9,600 7,300 4,800 170,927 230,200 176,164 227,625 313,509 327,736 341,258 0 0 0 170,927 230,200 176,164 227,625 313,509 327,736 341,258 104,641 546,100 611,100 216,225 303,909 320,436 336,458 22,300 0 0 0 100,000 125,000 130,000 130,000 104,641 546,100 633,400 316,225 428,909 450,436 466,458 1,091,045 708,860 567,524 478,924 363,524 240,824 115,624 0 0 0 0 0 0 0 1,091,045 708,860 567,524 1 478,924 363,524 240,824 115,624 WORKING DOCUMENT 36 OF 40 57 2001-02 Five Year Cash Flow LIBRARY COUNTY DIF Fund 258 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS OUTFLOWS Revenues County Library DIF Interest TOTAL INFLOWS Expenditures Program Expenses Transfer to Library DIF TOTAL OUTFLOWS AVAILABLE Fund BALANCE Restricted /Reserve Funds ENDING Fund BALANCE 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 0 0 0 204,000 8,100 8,300 8,500 0 0 0 204,000 8,100 8,300 8,500 200,000 200,000 200,000 190,863 0 0 0 4,000 4,000 4,100 200 200 200 0 204,000 204,000 204,100 191,063 200 200 0 0 0 0 0 0 0 0 0 0 400,000 190,863 0 0 0 0 0 400,000 190,863 0 0 0 204,000 204,000 8,100 8,300 8,500 8,700 0 0 0 0 0 0 0 0 204,000 204,000 1 8,100 8,300 8,500 8,700 WORKING DOCUMENT 37 OF 40 VIOLENT CRIME TASK FORCE 214 Beginning Fund Balance BEGINNING AVAILABLE Fund BALANCE INFLOWS Revenues Member Contributions Grants Asset forfieture Interest Total Revenues Transfers In Debt Service 1 - ERAF TOTAL INFLOWS OUTFLOWS Expenditures Contract/Miscellaneous Subtotal TOTAL OUTFLOWS AVAILABLE Fund BALANCE ENDING Fund BALANCE 2001-02 Five Year Cash Flow 1 2 3 4 5 2002-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) 18,852 18,852 18,852 73,733 75,233 76,733 78,233 18,852 18,852 18,852 73,733 75,233 76,733 78,233 50,000 0 63,381 0 0 0 0 0 0 31,500 0 0 0 0 2,500 0 0 0 592 0 0 1,500 1,500 1,500 1,600 53,092 0 94,881 1,500 1,500 1,500 1,600 0 0 0 0 0 0 0 53,092 0 94,881 1,500 1,500 1,500 1,600 9,356 0 40,000 0 0 0 0 9,356 0 40,000 0 0 0 0 9,356 0 40,000 0 0 0 0 62,588 18,852 73,733 75,233 76,733 78,233 79,833 62,588 18,852 73,733 75,233 76,733 78,233 79,833 WORKING DOCUMENT 38 OF 40 e 59 TRANSFERS 2001-02 Five Year Cash Flow ALLFUNDS 1 2 3 4 5 2W2-03 2002-03 2003-04 2004-05 2005-06 2006-07 Thru 12/02 (Original) (Adjusted) OUTFLOWS Fund Project Description Blank_1 Blank_2 Blank_3 Amount Budget Budget_1 CIP Ga-1 6. Automall Public Improvements 87, 835.72 122,250 122,2W 198,- 198,454 198, 454 198,454 CIP Gan.ral 7. Seasonal Slgnage 0.On 0 73,648 0 0 0 0 CIP General 710 Phase 2- Jefferson St 0.00 0 0 0 0 0 0 CIP General 712 City wide Street/Sidewalk lmprov 0.00 0 2,752 0 0 0 0 CIP General 713 LQ Court Public Improvements 13,758.39 0 13.758 0 0 0 0 CIP General 714 Eisenhower/Mahington Design 24,066.57 0 24,267 0 0 0 0 CIP General ]17 Various Left Turn Pockets LQ Village 0.00 0 1C9,659 0 0 0 0 GIP General 718 Highway 111 Corridor Improvements 0.00 0 0 312,000 0 0 0 General Transfer to Police and Fir. Survivors Fund 2,000.00 2,000 2, 000 2,000 0 0 D General Transfer to Information Technology 0.00 0 D 0 0 0 0 General Transfer to COPS 0.00 0 0 0 0 0 D Gas Tax General Fund 0.00 0 0 0 0 0 0 CIP Infrastructure 635 Washington St Storm Drain lmprov 0.00 0 397,690 0 0 0 0 CIP Infastructur, 638 Traffic Signal A- 52 b Washington 55, 963 50 0 75,000 0 0 0 0 CIP Infrastructure 639 Civic Center Campus Imp .... m,ma - Phase 1 0.00 0 0 0 0 0 0 Cl P Infrastructure 651 Sidewalks- Various Locations 0.00 0 (3,784) 0 0 0 0 CIP Infrastructure 652 Handicap Ramps - Venous Locations 0.00 0 0 0 0 0 0 GIP Ink bud"' 656 Cove Mini -Park Expansion 0.00 0 3500D 0 0 0 0 CIP Infastructure 675 Phase VI Sagebrush Bottiebmah 146.116.00 0 146,116 0 0 0 0 CIP Infastrucure 687 Montero Estates Noise Study/Sound Wall 0.00 0 0 0 0 0 0 CIP Infrastructure 688 CVAG/Jefferson Phase 1 Construction 0.00 0 0 0 0 0 0 CIP mm .bucture 692 Ave 52 (Jefferson St West to Cibus) 459.73 0 (6,240) 0 0 0 0 CIP Infrastructure 712 Citywide Street Sidewalk Improvements 35,803.88 0 9,523 0 0 0 0 Cl P Infrastructure 720 Fire Station 81,586.19 0 T213,264 0 0 0 0 CIP Infrosbucture 716 Emergency Vehicle Devices 0.00 0 109,000 0 0 0 0 CIP Infrastructure 717 Various Left Turn pockets modifications at LQ Village 0.On 0 114,000 0 0 0 0 Cl P Infrastructure 727 Signal at AdamsNVesiward Ho 206800 175,OW 175,000 0 0 0 0 CIP Infrastructure 714 Eisenhower Dr/Ave 50 Drain Improvements 561,068.18 0 561,068 0 0 0 0 CIP Infrastructure 729 Washington Miles Soil Stabilization 1 035.50 0 316,011 0 0 0 0 Transfer to Trensportation DIF 0.00 0 0 0 0 0 0 Transfer to Library OF 0.00 0 0 0 0 0 0 Tranaferto Fire DIF 0.00 0 0 0 0 0 0 CIP RDA CIP1 639 Phase 1 Civic Center Campus 0.00 000 0 0 0 0 0 CIP RDA CIPI 644 Washington/I-10 Interchange 50,000.00 50,000.00 50,000 50,000.00 50000.00 50'000.00 50,000.W CIP RDA CIPI 651 Sidewalks- Various Locations 000 25,000.00 50,000 25,000.00 25, D00.00 25000.W 25000.00 CIP RDA CIPI 652 Handicap ramp- Various Locations Ono 10,000.00 20, 000 10,000,00 10,000.00 10000.00 10,000. DO CIP RDA CIPI 656 Cove Mini -Park Improvements (14,79931) ODD 34,527 0.00 0.00 000 000 CIP RDA CIPI 673 Phase VI -A Village Commercial 7, 792.36 0 00 85,280 0.00 O.00 0.00 a 00 CIP RDA CIPI 679 Cove O-WLake Cahuilla 2,747.74 000 2.748 0.On 0.00 000 0,00 CIP RDA CIPI 688 Phase 1 Jefferson St Project 24.102.39 0.00 674,824 0.On 0.DO 0.. 000 CIP RDA CIPI 705 Museum Expansion 5,63974 1,675000.00 1,740,174 0.DO 0.00 000 0.00 CIP RDA CIPI 708 Phase 2-f- Burns Park Improvements 85,583.97 0W 284,894 0.00 0.DO 0.00 000 CIP RDA CIPI 712 Citywide Street Sidewalk Improvements 000 000 31,847 0.00 0.00 000 0.00 CIP RDA CIPI 721 La Fonda Street Improvements 20.117.50 752, 375 On 767.376 0.00 0.00 000 0.00 CIP RDA CIPI 114 Eisenhower Dr Rehab and Median Islands 313,449.05 000 1,200,000 0.00 0.On 0.00 000 CIP RDA CIP1 717 Various Leh Turn packets modifications at LQ Village 10,728.95 0 W 40,200 0.00 0.00 0.00 0 00 CIP RDA CIPI 723 The Ranch 13,082W 2,500, 000.00 3,442.350 19 000,000 00 0.00 000 0.00 CIP RDA CIPI 724 CVAG Jefferson Phase 1 Landscape 707,220.94 000 931,4W 0.00 0.00 0.00 000 CIP RDA CIPI 728 Eisenhower Landscape-LQ Country Club 000 000 100,000 0.00 0.00 0.00 000 CIP RDA CIP2 675 Phase V-C Westward Ho (177,366.00) 0 (175,999) 0 0 0 0 CIP RDA CIP2 676 Phase V-D S.gebh..h,BOtti.brush,S.quaro 000 0 0 0 0 0 0 CIP RDA CIP2 712 Citywide Street Sidewalk Improvements 0.00 0 46,113 0 0 0 0 CIP RDA CIP2 715 Sidewalk Point Happy 65300 0 1,453 0 0 0 0 CIP RDA CIP2 Tranaferto Perk DIF 0.On 0 0 0 0 0 0 COPS General FUND 0.on 0 1W.287 0 0 0 0 Federal Assistance 722 Street Light Improvements A 00) 0 134,825 0 0 0 0 Federal Assistance Federal Assistance 000 0 0 0 0 0 0 Federal Assistance General Fund 000 30000 30,000 0 0 0 0 Finance Authority 639 CIP-. Civic Center Campus - Ph... 1 000 0 (131 792) 0 0 0 0 Quimby General FUND 0.00 0 0 0 0 0 0 Quimby 694 18 Acre Park Site 8463 0 846 0 0 0 0 Quimby 656 Pocket Park Saquaro 0.00 0 O 0 0 0 0 Quimby 730 Dog Park O.DO 0 30000 0 0 0 0 Quimby 0 Interpretive Signs 0.W 0 0 0 0 0 0 Quimby 719 Park Enhancements -Monticello 4.78300 0 104,980 0 0 0 0 Urban Forestry 639 Phase 1 Civic Center Campus 0.00 0 1, 100 0 0 0 0 CIP Proposed AD 673 Phase V-A 8 VB Village Commerd.11Cove Area 0.00 0 0 0 0 0 0 CIP Proposed AD 675 Phase V-C Westward Ho 0.00 O 0 0 0 0 0 CIP Proposed AD 676 Phase V-D Sag,b,ush,Boftleerush,Saquaro 150.00 0 142,657 0 0 0 0 RDA Debt 1 RDA PA 1 Capital 0.00 0 6,000,000 0 0 0 0 RDA Debt 1 RDA PA 1 Low Mod ERAF 0 DO 0 0 0 0 0 0 RDA Debt PA Capital 0.00 1, 100,000 1, 100,0o0 0 0 0 0 RDA Debt 2 PA 2 Low Mod Housing - ERAF 0.00 0 0 0 0 0 0 RDA Housing 1 M-fi. es Senior Apartments 0.00 0 2,214,643 0 a 0 0 RDA Housing 1 PA 1 Debt Service - 94 TABs - 165% 362,157.66 484.858 484,858 480,901 483,246 480,575 479.789 RDA Housing 1 PA 1 Debt Service - 95 TABs - 78 72% 784,158. DO 1,253,925 1 25'.925 1, 250, 554 1,250,123 1 252,406 1, 295.3% RDA Housing 2 682 Miraflores Single Family 263, 599.20 0 431,912 0 0 0 0 RDA Housingl 683 Miraflores Senior Apartments 000 0 1.852.710 0 0 0 0 RDA Housingl PA2 Debt Service 000 0 1,825000 0 0 0 0 RDA Housing2 PA Debt Service 21193200 338,895 338,896 337,984 337,867 338,484 350,104 RDA Housing Bond 1 PA 1 Housing 0.00 0 0 0 0 0 0 RDA Housing Bond 1 682 Miraflores Single Family OOO 0 0 0 0 0 0 RDA Housing Bond 1 683 Miraflores Senior Apartmam, 0.00 0 0 0 0 0 0 RDA Housing Bond 2 PA 2 Low Moderate Fund 0.00 0 16.964 0 0 0 0 RDA Housing Bond 2 682 Miraflores Single Family 0.00 0 0 0 0 0 0 RDA Housing Bond 2 683 Miraflores Senior Apartments 1 958,998.00 0 2,358, 964 0 0 0 0 Transportation DIF 687 Montero Estates Soundwall 522.053.14 0 579,572 0 0 0 D Transportation DIF 710 Phase 2- Jefferson St 0.On 0 0 0 0 0 0 Transportation DIF 709 Traffic Signal (Tampico 8 Ave Bermudas) 402.22 0 14,855 0 0 0 0 Transportation DIF 676 Sagebrush Sound Wall 0.DO 0 7,208 0 0 0 0 Transportation DIF 712 Citywide Street Sidewalk Improvements 0 00 O 163,584 0 0 0 0 Transportation DIF 0 Traffic Signal(Washington at Sagebrush) 0.00 0 0 0 O 0 0 Transportation OF 726 Eisenhower Drive Bridge 49.50 287,640 2B7,640 342, 360 0 0 0 Transportation DIF 0 Traffic Signal Ad- Q Westward Ho 0 00 0 0 0 0 0 0 Transportation DIF 716 Emergency Vehicle Pre -exemption dev-fTS Ave 52 8 Bermudas 10,658.94 0 183,284 0 0 O 0 Transportation DIF 717 Various Left Turn Pockets LQ Ullage (277 00) 0 (277) 0 0 0 0 Transportatlon DIF 731 Washington St Acoustical Study 0.DO 0 45,000 0 0 0 0 Transportation DIF 0 Traffic Signal Call, tampico @Civic Center 0.00 0 0 0 0 0 0 Transportation DIF 713 LO Court Public Improvements (4/01 budg amend) 158,737.90 0 158,93a 0 0 0 0 Transportation DIF Tranaferto Park DIF 0.00 0 0 0 0 0 0 Park DIF 639 C'rvic Center Campus Improvements - Phase 1 936,078.99 0 1, 198,535 0 0 0 0 Park DIF 656 Cove Mini -Park Expansion 0 00 0 0 O 0 0 0 Park DIF 694 Phase 1 - Community Park Development 1 205,769.60 0 3,908,192 0 0 0 0 Park DIF 679 Cove O-WI-ake Cahuilla Trail Head lmprov 13.759 % 285,200 285200 0 0 0 0 Park DIF 0 0.00 0 0 0 0 0 0 Park DIF General Fund 0.00 0 0 0 0 0 0 Library DIF 702 Municipal Library 33,561.61 4,676.676 5,231 894 0 0 0 0 Library DIF Transfers Out Infrastructure Fund 0.00 0 0 0 0 0 0 Civic Center OF 725 24,914.83 364.687 364,687 0 3,235,313 0 0 CMAQ ISTEA 729 Washington Miles Soil Stabilization 0,00 0 595,235 0 0 0 0 Village 673 Phase Vl- A Village Commercial 0.00 0 (1,893) 0 0 0 0 A 639 Civic Center Campus lmprov - Phase 1 117,33068 0 256,584 0 0 0 0 A 688 CVAGIJeff .rson St Phase 1 000 0 0 0 0 0 0 A 696 Obelisks 21,788.13 0 59,896 0 0 0 0 APP 713 La Quint. Court Public Improvement 22,881.25 0 22,881 0 0 0 0 Scaqmd 0.00 0 0 0.00 0.00 a 00 0.00 Fire Facility 0 Fire station 0.00 1,500,000 .W 1, 500,000 0.00 0.00 0.00 0.00 Library County DIF Library DIF OCO 0. 000 411,00 11,13,00 000 0.00 City Library Fund Library DIF 000 OW 000 410813.00 0,00 000 _0DO 9028143 15633506 45.969,118 22, 820066 5,]80866 2,354,919 2408746 0.00 000 000 0.Dn 0.00 0.00 000 WORKING DOCUMENT 39 OF 40 REIMBURSEMENTS 2002-03 1 2 2003-04 3 2004-05 4 2005-06 5 2006-07 2002-03 Thru 12/02 (Original) (Adjusted) General Gas Tax Fund (284,950) (569,900) (569,900) (553,867) (571,610) (589,974) (608,981) General Lighting & Landscape (414,850) (829,700) (829,700) (854,591) (880,229) (906,636) (933,835) General Civic Center (101,915) (203,831) (203,831) (204,249) (204,366) (204,173) (203,660) General Capital Improvement Fund (167,464) (406,614) (981,443) (162,865) (2,500) (2,500) (2,500) General Redevelopment (699,000) (1,398,000) (1,398,000) (1,398,890) (1,399,233) (679,225) (658,923) Civic Center General Fund 101,915 203,831 203,831 204,249 204,366 204,173 203,660 RDA CIP 1 General Fund 543,053 1,086,106 1,086,106 1,086.996 1,159,173 492,153 485,918 RDA CIP 2 General Fund 17,056 34,111 34,111 34,111 34,026 34,096 34,115 Gas Tax General Fund 284,950 569,900 569,900 553,867 571,610 589,974 608,981 L&L General Fund 414,850 829,700 829,700 854,591 880,229 906,636 933,835 CIP General Fund 167,464 406,614 981,443 162,865 2,500 2,500 2,500 RDA 1 Housing General Fund 103,242 206,485 206,485 206,485 134,911 81,707 67,580 RDA 1 Bond General Fund 0 0 0 0 0 0 0 RDA 2 Housing General Fund 35,649 71,298 71,298 71,298 71,123 71,269 71,310 RDA 2 Bond General Fund 0 0 0 0 0 0 0 (0) 0 0 0 (0) (0) 0 WORKING DOCUMENT 40 OF 40 61 E n N ^ 'n LO O M O Q N N 4) O O V O M CD M M v O) O >.O cm } LL (D O M M Op LL r O O U CV L; cA 4) L0') ro p 00 Lo Ln O n O O u0'l O M C)r- LO C14 (D M 0 00 0 tD N O O 0 V• 00 NO 0 0 (D (O 00 00 p t` 0 .... } CO 00 N O O O( N M C, — It N � O O (D C O OJ ("� } � W e2 O � � O ... 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N N p (O O O LA O O } } LL L L LL O LL LL 0 N a U O p N U _ T (0 O w C : V (0 C O C M C Q Q } LL U m -0U C)} LL ro V m = E U > 3 > E _ _ (6 O U LL U LL m` 0) o m O w m (D e c (D c U LL LL m M LL a y a N N a N N N C 7 (6 C y U N C N (0 (6 O U N 0) L4 C3 c 2 LL m C (6 m :� C M LL m C w M C a J LL Mo E m fa m o m N C d C: C (0 N c CD� Q) C 07 C 0 LT C J 0) C J N 0 w >,CO M LT (CQQ V OD caQ N (tl W 07¢U 01Q O N lII 0 N} U�LL M U O O C COJ W W 0)0 mJof O H M U N C mLYW N MW z 64 O co 0 r LL N co N O N C') N (H O (D O i!) O LL LL C_ M (M (31 V) M Cl? O b% E O (D (n 00 (D Cl) U It V W -0 C) 0) N O O lD M M LO Z O M O N Q 0 0 V a)V�� a)(— (n M N M 2'fA�b9 �CD �7 �� CN CN O � tD O O } � LL LL N N r O N 0 _ T N O to (6 C aQ O } (a m LL E _ (V O LL wh 0 o 0 2 N O N N (D (D U NL m .� C 7 O LL (0 N U N N y C (0 C coC m .0 l6 LL M C N co � N C J O p `y N d Im O C J C) O y C J Oto O w C �LL U(7 U mew mwz H General Fund Revenue and Expenditure Breakdown REVENUES - Property Tax 19.13 o Document Transfer Tax 0.68% Sales Tax 24.27% 52.63% Transient Occupancy Tax 28.36% Franchise Tax 4.05% Licenses and Fees 1.47% Intergovernmental 12.89% Interest (Allocated/Non Allocated) 2.51% Miscellaneous Revenue 0.01% Reimbursement 6.62% EXPENDITURES General Government 9.79% City Clerk 1.67% Finance 3.63% Community Services 4 27% Police 33.43% Building & Safety (Excluding Fire) 8.95% Fire 12.67% Community Development 1.78% Public Works 23.81 % CITY OF LA QUINTA - GENERAL FUND REVENUE AT BUILDOUT Miscellaneous Revenue 0.0% Interest (Alloc Allocate 2.5% Intergovernmer 12.9% Licenses and Fe( 1.5% Franchise Tax 4.0% Transient Occupancy Tax 28.4% )erty Tax 9.1 % ment Transfer Tax 0.7% Tax 3% ■ Property Tax ■ Document Transfer Tax O Sales Tax C3Transient Occupancy Tax ■ Franchise Tax ■ Licenses and Fees ■ Intergovernmental • Interest (Allocated/Non Allocated) ■ Miscellaneous Revenue ■ Reimbursement CITY OF LA QUINTA - GENERAL FUND EXPENDITURES AT BUILDOUT Public Works 23.8% Community Development 1.8% Fire 12.7% General Government 9•8% City Clerk I 1.7% Finance 3.6% Building & Safety (Excluding Fire) 8.9% Police 33.4% Community Services 4.3% ■ General Government ■City Clerk 0 Finance ❑Community Services ■ Police ■Building & Safety (Excluding Fire) ■ Fire 0Community Development ■Public Works General Fund Revenue and Expenditure Breakdown (With inflationary adjustments) 2002-03 5 Years Buildout (Budget) (Forecast) (RSG Projections) Assumed Population 28,715 39,164 68,519 Assumed % Builtout 50% 57% 100% REVENUES TAXES $ 9,498,070 $ 16,065,822 $ 67,844,998 Property Tax 1,240,300 1,838,632 16,969,994 Document Transfer Tax 387,670 513,300 603,240 Sales Tax 3,800,000 7,196,921 21,529,974 Transient Occupancy Tax 3,510,100 5,652,830 25,153,850 Franchise Tax 560,000 864,140 3,587,940 LICENSES AND FEES $ 2,097,300 $ 2,672,310 $ 1,303,610 Business License 175,100 297,580 729,200 Animal License 12,400 16,910 29,590 Development Permits 606,900 740,500 30,620 Miscellaneous Permits 46,200 56,370 2,330 General Government Fees 4,700 6,410 11,220 Community Service Fees 187,300 255,460 446,930 Departmental Fees 1,064,700 1,299,080 53,720 INTERGOVERNMENTAL $ 3,534,200 $ 5,564,420 $ 11,428,230 Motor Vehicle In -Lieu 1,426,200 2,200,780 9,137,710 Fines and Forefeitures 115,000 177,460 736,810 AB 939 (Recycling Fees) 145,000 223,750 929,020 CSA 152 (Street Sweeping) 150,000 254,930 624,690 Other 1,698,000 2,707,500 - OTHER REVENUE $ 1,394,100 $ 646,820 _$ 2,241,930 Interest (Allocated/Non Allocated) 1,359,100 610,000 2,230,000 Miscellaneous Revenue 5,000 6,820 11,930 Transfer In 30,000 30,000 - SUBTOTAL REVENUES $ 16,523,670 $ 24,949,372 $ 82,818,768 REIMBURSEMENTS $ 3,408,045 $ 4,625,525 $ 5,875,271 Gas Tax 569,900 879,420 3,651,370 Redevelopment Agency 1,398,000 1,398,000 - Capital Improvement Program 406,614 406,614 - Civic Center 203,831 203,831 203,831 Landscaping & Lighting 829,700 1,737,660 2,020,070 TOTAL REVENUE $ 19,931,715 $29,574,897 $ 88,694,039 BuildoutAnalysiWnew11.xls 2/13/03 2 25 PM Financial Capacity Analysis r 1/2 68, General Fund Revenue and Expenditure Breakdown (With inflationary adjustments) 2002-03 5 Years Buildout (Budget) (Forecast) (RSG Projections) Assumed Population 28,715 39,164 68,519 Assumed % Builtout 50% 57% 100% EXPENDITURES GENERAL GOVERNMENT $ 2,868,942 $ 3,344,960 $ 10,540,504 Legislative 666,585 772,750 2,174,412 City Manager 715,373 829,310 2,333,564 Economic Development 905,719 1,047,600 3,684,753 Personnel/Risk Management 581,265 695,300 2,347,774 CITY CLERK $ 445,305 $ 558,030 $ 1,795,110 Services & Supplies 108,905 168,050 697,760 All Other 336,400 389,980 1,097,350 FINANCE $ 1,204,020 $ 1,395,730 $ 3,901,894 Fiscal Services - Services & Supplies 108,226 125,400 327,360 Fiscal Services - All Other 507,800 588,680 1,656,465 Central Services 587,994 681,650 1,918,069 COMMUNITY SERVICES DEPARTMENT $ 1,121,018 $ 1,362,750 $ 4,594,515 Parks & Recreation Admin 735,803 857,700 2,654,795 Parks & Recreation Programs 95,850 151,550 746,080 Senior Center 289,365 353,500 1,193,640 POLICE $ 4,435,632 $ 7,388,380 $ 35,975,330 BUILDING & SAFETY $ 4,374,678 $ 6,269,181 $ 23,267,886 Administration 212,016 245,780 691,591 Code Compliance 566,659 895,950 4,410,760 Animal Control 203,582 363,280 1,252,510 Building 584,968 1,043,850 146,860 Emergency Services 35,390 63,150 8,880 Fire 1,752,000 2,770,110 13,637,200 Civic Center Building 1,020,063 887,061 3,120,085 COMMUNITY DEVELOPMENT $ 1,073,112 $ 1,573,380 $ 1,914,364 Administration 546,312 633,330 1,782,104 Planning 526,800 940,050 132,260 PUBLIC WORKS $ 4,279,844 $ 7,484,410 $ 25,625,084 Administration 244,397 283,320 797,224 Development/Traffic 989,746 1,766,160 6,089,350 Capital Projects 337,755 602,710 2,078,020 Street Maintenance 1,113,960 1,987,820 6,853,590 Landscape & Light Maintenance 1,593,986 2,844,400 9,806,900 TRANSFERS OUT $ 124,250 $ - $ - TOTAL EXPENDITURES $ 19,926,801 $29,376,821 $107,614,685 REVENUE LESS EXPENDITURES $ 4,914 $ 198,076 $ (18,920,646) n Financial Capacity Analysis BuildoutAnalysis40new11.As 2/13103 2.25 PM 2/2 1J N m L N E c d C O C L � J U O � O m C c C u X m > w 7 O O N � � L E m J O O O a> Z._O u E 'ti 0 0 O 0O O 0 O 0 o d co N U) N N to m O U) U) U7 O 0 O O O O L? U) N 7 Lo � O O O O U y m a U_ 7 Z a) (n > m U m U N Y U Q � c m m O FL ° - 0_ m U U m m m m m m E v O 04 0 O c N ATTACHMENT 2 �p N O u� Uo to cli C Q O O O O N O c? Z) D 0 0 0 �_ w) � > > U > N CL y C T m O L C O1 c 2 L LL F Q N wa N y C C >. >1 m m L L Ol O) 2 L L H H N N as cmi C u C u C m m m m m m m m m C C a) a1 C C c w w0� w w W- w w cr w C y y U U Z d u m to m � w m a C N 7 LL 7 LL 7 Qd LL y E Q O a Q W 0 m O a0 E 2m 4 u m O a` 3 m Z c O .; N as L L vv N N N ? �o In 04 co l'7 U O n r n" Cl! a V co O (h N tD N f0 9u U C < 00 O O O O to O I-- n N N to In In N In O NO O N O O Z OD 0? N 1- fD tab O ) Kr OrhU.U.)N W hN L r NN Ln ry •(NQ _ NV V► .- U Q Q 00 Lo O O (7 O a '- Ea � o w E '- m U a 2 H w w atj O w O) E O =N1.-000 o ,n Ct ry C1 N C N GO M a c Z U 6 O h = C O U < _ T a N 'D N co C (0 o U U) a U U m m E �rrOON0 r N ,� C N 7 C N N 3 cm c 0 M L� N 6� Cl LLN r y 0N N 01 47 7 U 7 U ll Vi N C c � C C C N cl 2 w � O. d wwx O a d Z C N � 'p E 'a 7 c 'Or- 'Or- 7 C N � LL LL LL = C N T U U p a y y E 0.2.2 C Y y y V O N d c C y LL C U U CD a)a .. N U) U) a c> a s E U •� y a) LL j C A LL C p N w '. n m m U a'� E 10<< U C C N a _ E E 10 m Ec7Lu.9mR m m o o o r N p O N m O to o N 0 00 O Vi N N to N O a N C O .0 cl p CL U c LL LL � d E N N O CL O d c U m Q) Ncc O O O Y f0 E �p N U N U ID 7 E C 7 E c � a r% C7UiiaUm0(L 71 ATTACHMENT 3 W Q OCD.- O M M ^_ c0 M O o1 0 , U7 N (D O O^ N N a p M lO O 7 M O (n N a O O O O 0) M V a0 in p co (O O O O O c07 V7 r N _ O O O^ o1 00 N V aD t� (f7 O t� O r (0 O 0) (n - 7 N ... a p ja m N^ O M U0 N (cc M N ..r N N N M N r f` y w w W >: 0 y O 00 CD O 0 0 0 OD 0 0 0 0 O O C (O O O O O a lD O a VLr) 0 N 0 O C7 (O O O y V c O O N CD N M (O O O O p N c0 0 LOO N 0) M N O O N (� O m In n M o0O In V cm N 00 a M V w o0 l�ri N V ^ N V (p V M a0 M N In (O"J ci M W fcn H d' y CD O Cl O Q O 4A W 0' H W 0 0 O p� 0 0 p O000000_ p 0 0 0 0 0 0 0 0 O (s (LO O LO 0 0 0 (D p 0 V O O O f� a0 N p c) O O V7 r (O O 00 V a 0 0 N N (O V7 O M O) 7 (n 00 � M O O (O O O O p N c0 V O In O LO c) N N 0) N O O N lf) M I� 7 m � O coo a In a fA r M cc O V O C N D) O r c0 (O M t c0 O In 100 .- M N V N .- O 7 .-- M-7— M- (D (A W F- c0 p a p D) O I� M V (D a0 V 1t7 N (n O) lNO O M In O O M O O) O O M a0 10 N a00 I M W r M to O-1 O DO) O LO N a in oO V O LL7 O N a N N O a D1 F O r O O a N O n O W U7 O m c0 O V c0 N M cp0 p (n In M � y O O (OD y n 00 M ^ O 0 w y V (f) EA M M O a7 .- _ y N LO M (y y D d O O CDO O W dN O O m M ('p•) � NO cn0 cO cc r co (n V O M f� V7 V O M O N L N p YI (a O a 0) (O V N M co N O tO y M N cp N (0 h N 0 O N m O a 0 0) O � O 41 O) _V N O N F N N U7 Dpj M M r (n N (O Cf l0 u7 N V O lO c0 a .- M p Q1 O It M G) M O V c0 O a0 N p Ln c0 tl09 N O O � N a) 0 LO O 0) LO O O O O O O O m M a U M O O O 0) O N LO N Q (D (O N N N )f 00 O O N O O d > O O O) M C y N CO a7 M (O r Q) r M V a7 00 y O u) O) Q) n ^ O r (n V n O c0 O N M � C 0 0) 0 N O N O a7 �{ O p M O o0 N •a) U O f� c0 V O) M C V Oi V N (vMj p N 0 )i7 W V � N (0 V (i] N 00 y .- M ((7 N r N )f7 (J N O h 0 v7 O O m O n O Lj C ^ N O O cV V N N N N O W p y (gyp 4) N0 co N 'o O M M 00 � � r V N 1 c0 V O M 00 � V co O) M O c0 p r J F W 0 fn w z W LLI C d z Q LL J LULL O} w F- z W c y o F, C x � o F a x F- co c y aa) ul m ' x W c E E d w F- w o_ p l— a`� a) a s Q E ck T a C a) : N~ N J a c tcpp .0 a J f- N J cm U J m a ma a) 0 c c F E M E 1Q- N N a z 0 y Y- LL. F c0 Q c0 (L W O M w a oa W y y w z W U H J Q d z ch w O N LL y C N c c z � E LL O w :0 N N a 0> d a) a) O 'a. a) ° Q) m m v E O ,tS LL. a>i U o E y Q. y (n w 0 ur W c�i m o N N H 'c to c LL a) a) > c o V N z �O E otl E Q J>> a c M d y J m E E a F- F- o o y rn¢ rQ- cnn c°� m c� a' il W � � a. 0 < rn LL � � 2 z z w 0 U' y � W W W ~ U. z y 7 W c Z jw E o J �'�ci N M N m o 0>76 f .o cc O y J U F- O w W J Q' W W V F- h z j a z LL LL z Z r, ►� W LL �. { yZ Q Qcc O F H 70 W Q.' p W Z > O p M m r m N {gyp° p n (V p N ONi , O O M O p M 10 O M w w z ~ N M O N Q p O Mp m N (O r (00 m M n O Cui 9 I n (mV m m O N O ` t� m iti �0 m p O r m O N uj N N m M m^ m (0 m m V Q mP m O 'p m P M m Q m m m m 0 m N m N m m Q m N N m O m M O- N �n N n P N m N N m m n � P b9 7 W N0 N N m m P m M m0 PMO M N m muM1 mMm_ O N m 0 nm O m10 m mNO m O tD >: F m m O O O n0 m m N N m M N to O �0 m N M 0 m O m r O m N O m M M P N m m N Q O W m m m N y p P NN OO O10 }O � OO O O O O p 0 ( 0 p m �p Wm� Q O N N K m N O A P m r N O Cl M m 1� m r m O O v F M N Nm m P LL'1 m N m m r Q P o m m in m n r p N M m r M u� M m M^ o m N m Q M M Q M N Q N M N N O a 2 _ p 0° m 0 0 0 o O 0 0 O 0 N o m 16 � O O m c[1 N N N O O N Q n N N N O n O N m m 0 N {p M m P M n P N m Q Q O m N N m P Q m P m m R O (M r ( O r (V O m(7 m N c0 m O P n N m t0 m d O. O r M M N M M pNj m m� � n K W Q cn cn Lu m z z w a x w F 0 z z w LL r J CC Lu a w W z o w } C7 m F z w U z co z W U } w U W z O w i a O > w z a z i a a 3 W LL Q < O a Ow U z0 U Z m > F w z w F w a ❑a F J O F ? U Z O O z a o O Z ❑ w a w J U O ¢ Qa W Z m dUW 0 LL~Zw zw o o O 2 F > WW >U Z a2' (n Q O O ❑Q U ooW U> fZ w Eo O 0 _ > W J o Z U Fzw K � w�O Ww wW > a U w w w o oOzz r H O a a a a 3 Ocn W fm z-a m U O w 0 U W J F O 7 Uw n VfW w a a ❑ w zO a 0 D D ma > ¢¢¢z ❑LU J U W d U UN d d m U¢ m w w U O w W F K > y N O O j 0 Y etl O LL � w z 0 z 3 LL 4� a W U J U 7 E W z U O i U N Q Z z W Z p 0 m O OJO a' W 0 F O LL U U IL U a n 73 ATTACHMENT 4 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2002 - 12/31/02 FUNDS BUDGET RECEIVED RECEIVED General $16,679,218.33 $7,649.281.56 45,90% Library 623,100.00 7,770.08 1,20% Gas Tax Revenue 569,900,00 259,26772 45,50% Cmaq/lstea 595,235,00 0.00 0.00% Federal Assistance 164,800.00 0.00 0,00% Assessment District 2000-1 0.00 5,019.92 0.00 % Slesf (Cops) Revenue 102,487.12 82.56 0 10 % Local Law Enforcement 28,300.00 24,818.71 87,70% Lighting & Landscaping 829,700.00 23,058.44 2.80 % Quimby 33,400,00 4,13754 12,40% Crime Violent Task Force 94,881.35 53,092.05 56.00 % Infrastructure 61,700,00 39,145,53 63,40% Village Parking 0.00 0.00 0.00% South Coast Air Quality 23,281.00 10,018,17 43,00% LQ Public Safety Officer 2,300,00 2,182.31 94,90% Interest Allocation 0.00 0.00 0,00% Capital Improvement 43,535,915.22 8,212,878.56 18,90 % Lq Norte Capital Improvement 0.00 0.00 0.00 % Urban Forestry 1,100.00 0.00 0,00% Equipment Replacement 333,148.00 318,275.23 95.50% Information Technology 176, 164.00 170,926.69 97.00% Arts In Public Places 104,000.00 64,992.51 62.50 % Transportation 572,100.00 530,591.22 92.70% Parks & Recreation 271,500.00 181,809.33 67,00 % Civic Center 213, 300.00 151, 817.11 71, 20 % Library Development 130,400.00 84,407.88 64,70% Community Center 53,600.00 37,652.06 70.20% Street Facility 8,500.00 8,210.90 96.60 % Park Facility 2,700.00 1,917,41 71,00 % Fire Protection Facility 48,700,00 31,685.99 65.10% Library Development (County) Facility 204,000.00 0.00 0,00% La Quinta Financing Authority 688,130.00 485,536.62 70.60% RDA Project Area No. 1 36,087,205.00 2,010,319.12 5,60 % RDA Project Area No. 2 14,979,354.00 316,402,77 2,10 % Total $117,218,119.02 $20.685,297,99 17.60% 74 CITY OF LA QUINTA EXPENDITURES • ALL FUNDS 07/01/2002 - 12131/02 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $17,968,660.33 $5,855.462.49 $78,025.93 $12,035,171.91 32.6% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569.900.00 284.949.96 0.00 284,950.04 50.0 % Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 (55.00) 0.00 164,880.00 0.0% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1 % Slesf (Cops) Revenue 100,287.12 0.00 0.00 100,287.12 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 9,356.43 0.00 30,643.57 23.4 % Lighting & Landscaping 829,700.00 414,850.02 0.00 414,849.98 50.0 % Quimby 135,826.35 5,629.35 0.00 130,197.00 4.1% Infrastructure 3,141,648.00 884,100.98 0.00 2,257,547.02 28.1 % Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 0.00 2,684.69 0.00 (2,684.69) 0.0% Lq Public Safety Officer 0.00 0.00 0.00 0.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 43,535,915.22 8,212,878.55 17,054.43 35,305,982.24 18.9 % Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 328,842.00 60,351.51 0.00 268,490.49 18.4 % Arts In Public Places 472,261.00 230,064.13 0.00 242,196.87 48.7% Transportation 1,439,804.17 691,624.70 0.00 748,179.47 48.0% Parks & Recreation 5,391,927.00 2,168,271.55 0.00 3,223,655.45 40.2 % Civic Center 568,518.00 126,829.83 0.00 441,688.17 22.3 % Library Development 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% ry County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 611,100.00 104,641.33 5,234.02 501.224.65 17.1% La Quinta Financing Authority 557,328.58 487,117.49 0.00 70,211.09 87.4 % RDA Project Area No. 1 48,758,465.77 9,784,497.14 0.00 38,973,968.63 20.1 % RDA Project Area No. 2 19,799,453.55 3,474,656.38 19,870.00 16,304,927.17 17.5% Total $151,883,455.49 $32,831.623.14 $120,184.38 $118,931.647.97 21.6% GENERAL FUND REVENUES DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 535,600.00 233.917 66 301,682.34 43 670% No Low Property Tax Distribution 704.700,00 325,019,55 379.680 45 46.120 % Document Transfer Tax 387,670.00 267,769,46 119,900,54 69.070 % Sales Tax 3,800,000.00 1,646,681.02 2,153.31&98 43,330% Transient Occupancy Tax 3.510, 100.00 1,044, 443.91 2.465.656. 09 29.760% Franchise Tax 560,000.00 131,934.71 428.065.29 23.560% TOTAL TAXES 9,498,07000 3,649,766.31 5,848,30369 38.430% LICENSE & PERMITS: Business License 175,100.00 84.269.40 90,830,60 48.130% Animal License 12,400,00 7,329.50 5,070,50 59,110% Building Permits 412,500.00 457,867.06 (45,367 06) 111,000% Plumbing Permits 89,400.00 72.292.59 17,107.41 80.860% Electrical Permits 68,000.00 76.094.10 (8,094.10) 111.900% Mechanical Permits 37,000,00 44,516.48 (7,516.48) 120.310% Misc. Permits 46,200.00 25,878.15 20,321,85 56.010% TOTAL LICENSES & PERMITS 840,600.00 768,247.28 72,352,72 91.390% FEES: Sale of Maps & Publications 1,200.00 1,020,92 179.08 85 080% Community Services Fees 187,350,00 82.57&35 104,779.65 44,070% Bldg &Safety Fees 357,950.00 447,107.11 (89,157.11) 124.910% Community Development Fees 258,400.00 102,365.38 156,034.62 39.620% Public Works Fees 468.55&00 355,563,75 112.986.25 75.890% TOTAL FEES 1,273,450.00 988,62T51 284,822A9 77.630% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1.426,200.00 730,995.78 695,204.22 51.250 % Motor Vehicle Code Fines 60,000,00 45,753.31 14,246.69 76,260 % Parking Violations 45,000.00 33,025.47 11,974.53 73.390% Misc. Fines 10,000.00 9.160.20 839.80 91 600% AB939 145,000.00 32,901.34 112,098.66 22,690% County of Riverside Grant 0.00 0,00 0.00 0.000 % State of California Grant 38,261.21 100,924.02 (62,66281) 263.780% Fire servicesCredit 1,698,000,00 0.00 1,698,000,00 0.000% CSA152 Assessment 150.000.00 189,703.25 (39,703,25) 126.470% TOTAL INTERGOVERNMENTAL 3,572,461,21 1,142,463.37 2,429,997.84 31.980% INTEREST 1,359,100.00 1,022,095.05 337,004,95 75,200% MISCELLANEOUS Miscellaneous Revenue 5,25&00 2,640.32 2,609.68 50,290% Litigation settlement 0.00 75.443,32 (75.443.32) 0.000% Cash Over/(Short) 0.00 (1.60) 1.60 0.000% TOTAL MISCELLANEOUS 5,250.00 78.082,04 (72.832.04) 1487280% TRANSFERIN 130T287.12 0.00 130,287.12 0.000% TOTAL GENERAL FUND 16.679,218.33 7,649,281.56 9,029,936,77 45.860% 7f� CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 621,600.00 0,00 621,600.00 0,000% Interest 1,500.00 7,770.08 (6,270.08) 518.010% TOTAL LIBRARY 623.100.00 7.770.08 615,329.92 1,250% GAS TAX REVENUE: Section2105 162,500.00 79,061.40 83,438.60 48.650% Section 2106 112.000 00 54,957,18 57,042,82 49 070 % Section 2107 209.300.00 105,762.79 103,537.21 50.530 % Section 2107.5 6,000.00 6,000.00 0,00 100,000% Traffic Congestion Relief 72,200,00 9,818.28 62,381 72 13 600% Interest 7,900.00 3.668,07 4,231.93 46.430% TOTAL GAS TAX 569,900,00 259.267.72 310.632,28 45.490% CMAQ/ISTEA CMAQ/ISTEA Grant 595,235,00 000 595,235.00 0.000% Interest 0.00 0.00 0.00 0.000 % TOTAL CMAQ/ISTEA 595,235.00 0.00 595,235.00 0.000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 164,800,00 0.00 164,800.00 0.000% Interest 0.00 0.00 0.00 0.000 % TOTAL FEDERAL ASSISTANCE 164,800.00 0.00 164,800.00 0.000 % ASSESSMENT DISTRICT 2000-1 Interest 0.00 5,019.92 (5,019.92) 0,000% Assessment Bond Proceeds 0.00 0.00 0.00 0.000 % Prepayments -sewer assessments 0.00 0.00 0.00 0.000 % Transfer in 0.00 0.00 0,00 0.000% TOTAL ASSESSMENT DISTRICT 000 5,019,92 (5,019 92) 0 000 % SLESF(COPS)REVENUE: SLESF (Cops) Funding 100,287.12 0.00 100,287.12 0.000% Interest 2 200.00 82,56 2,117.44 3 750 % TOTAL SLESF (COPS) 102,487,12 82,56 102,404 56 0,080 % LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28,000.00 24,243,00 3,757.00 86.580% Interest 300.00 575.71 (275.71) 191.900 % Transfer in 0.00 0.00 0.00 0,000% TOTALLLEBG 28,300,00 24,818,71 3,481.29 87,700% LIGHTING & LANDSCAPING REVENUE: Assessment 829,700.00 23,05844 806,64156 2.780% Developer 0,00 0,00 000 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 829,700.00 23,058.44 806,641.56 2.780 % QUIMBY REVENUE: Quimby Fees 25,000.00 0.00 25.000,00 0.000% Interest 8,400,00 4,137.54 4,262,46 49.260% TOTAL QUIMBY 33,400,00 4,137.54 29,262,46 12.390% CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 63,381.35 50,000.00 13.381.35 78.890 % Grant revenue 31,500.00 0.00 31,500.00 0.000% Asset Forfeiture 0.00 2,500,00 (2,500,00) 0.000% Interest 0,00 592.05 (592.05) 0.000% TOTAL CRIME VIOLENT TASK FORCE 94,881,35 53,092.05 41,789.30 55,960% d" - . 1 77 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 61,700.00 39,145.53 22,554.47 63.440% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 61,700.00 39.145.53 22,554.47 63.440% VILLAGE PARKING REVENUE: Interest 0.00 0,00 0,00 0.000% TOTAL VILLAGE PARKING 0,00 0.00 0.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S C.A.Q Contribution 21,881 00 9.056.79 12,814 21 41 440% Interest 1,400.00 951.38 448.62 67.960% TOTAL SCAQ 23,281,00 10.018.17 13,262.83 43.030% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000,00 0.00 100.000% Interest 300,00 182.31 117.69 60,770% TOTAL LQ PUBLIC SAFETY 2,300,00 2,182.31 117.69 94.880% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 0,00 0.00 0.000 % Transfer In 0,00 0.00 600 0.000% TOTAL INTEREST ALLOCATION 0.00 0.00 0.00 0.000% CAPITAL IMPROVEMENT FUND: CVAG 2,963.317,89 381,201,37 2,582,116,52 12.860% CVy1/D 877,462.40 000 877,462 40 0 000 % County of Riverside 0.00 0.00 0,00 0.000% Joint Powers Ins Authority 0.00 0,00 0,00 0.000 % City of Indio 211,409.00 163,691.37 47,717,63 77,430 % SB300Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 3.939.818,00 0.00 3,939,818.00 0.000% SB821-Bicycle Path Grant 55,353.00 0.00 55,353.00 0.000% State of California 650,000.00 0.00 650,000.00 0,000% APP Contribution 0.00 0.00 0,00 0.000% Developer Agreement Funding 2,000.00 0.00 2,000,00 0.000% Transfers in From Other Funds 34,817.189.19 7,667,985.82 27,149,203,37 22.020% TOTAL CIP REVENUE 43.535,915.22 8,212,878. 56 35,323,036.66 18.860% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 000 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LO NORTE CIP 0,00 0.00 0.00 0.000 % URBAN FORESTRY Grant Revenue 1,100.00 0.00 1,100.00 0.000 % Interest 0.00 0.00 0.00 0.000 % TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0,000% 78 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 289,348.00 289.348-00 000 100.000% 0.00 0.00 0.00 0.000% 43.800.00 28,927.23 14,872.77 66.040% 000 0.00 0.00 0,000% 333,148.00 318.275,23 14,872,77 95.540% 162,164.00 162.164.00 000 100 000 % 0.00 000 000 0 000% 14,000.00 8,762,69 5,237.31 62 590% 0,00 0.00 0.00 0.000% 176,164.00 170, 926.69 5.237.31 97.030 % 87,300.00 58,404.84 28,895.16 66.900% 0.00 0,00 0.00 0.000% 16,70000 6,58Z67 10,112.33 39450% 104,000.00 64,992.51 39,007.49 62A90% 549,000.00 493,349.13 55,650,87 89.860% 23,100.00 37,242.09 (14,142,09) 161.220% 000 0.00 0.00 0,000% 572.100.00 530,591.22 41,508.78 92.740% 251,000.00 161.610.00 89,390.00 64.390% 20T500,00 20,199.33 300.67 98.530% 0.00 0.00 0.00 0.000 % 271,500.00 181,809,33 89,690.67 66.960% 183,000,00 133,004.66 49.995.34 72.680% 30,300.00 18,812 45 11,487 55 62.090% 0.00 000 0.00 0,000% 213,300.00 151,817. 11 61,482.89 71.180% 79, CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 112.500.00 74,431,00 38,069.00 66.160% 17.900,00 9,97688 7,923.12 55.740% 0,00 000 0.00 0.000% 130A00.00 84,407,88 45,992.12 64.730% 48,500.00 32.946,00 15,554.00 67930% 5,100,00 4.706.06 393.94 92.280 % 53,600.00 37.652.06 15.947.94 70.250% 7,50000 7,173.37 326.63 95.640% 1,000.00 1,037.53 (37.53) 103.750% 8,500.00 8,210.90 289.10 96.600% 2,500.00 1,647.00 853.00 65.880% 200.00 270,41 (70,41) 135.210% 2,700.00 1,917.41 782.59 71.020% 48,500.00 31,418,15 17,081,85 64,780% 200.00 267.84 (67.84) 133.920% 48,700.00 31,685.99 17.014,01 65.060% 200,000.00 0.00 200,000,00 0.000% 4,000.00 0.00 4,000.00 0.000% 204,000.00 0.00 204,000,00 0,000% so LA QUINTA FINANCING AUTHORITY REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED DEBT SERVICE REVENUE: Contractual Services Fees Non Allocated Interest Rental Income Transferin TOTAL DEBT SERVICE CAPITAL IMPROVEMENT REVENUE: Pooled Cash Allocated Interest Non Allocated Interest TOTAL CIP REVENUE TOTAL FINANCING AUTHORITY 9,175.00 000 0.00 (69.89) 678,955.00 485,492.56 000 9. 175.00 0.000 % 69.89 0.000% 193,462.44 71.510% 0.00 0 000 % 688,130.00 485,422.67 202,707.33 70.540% 0.00 (1.56) 156 0,000% 0.00 115.51 (115.51) 0.000 % 0.00 113.95 (113.95) 0.000% 688,130.00 485,536.62 202,593.38 70.560% LA OUINTA REDEVELOPMENT AGENCY REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PROJECT AREA NO. 1: DEBT SERVICE FUND: Tax Increment 18.048,724. 00 770.10 18,047.953. 90 0.000% Tax Increment - Revised 2,091,408.00 Allocated Interest 0.00 68,710.90 (68,710,90) 0.000% Non Allocated Interest 0.00 7,517,93 (7.517.93) 0.000% Interst - County Loan 0,00 000 0.00 0.000 % Interest Advance Proceeds 490.757 00 0.00 490,757 00 0.000% Transfers In 1,738,783.00 1,146.225.66 592,557.34 65.920% TOTAL DEBT SERVICE 22,369 672 00 1,223,224,59 19,055,039.41 5.470 % CAPITAL IMPROVEMENT FUND: Pooled Cash Allocated Interest 0.00 1,208.80 (1,208.80) 0.000% Non Allocated Interest 125,000,00 354,077.07 (229,077.07) 283,260% Litigation Settlement Revenue 0.00 55,739,64 (55,739.64) 0.000% Loan Proceeds 0.00 0.00 0.00 0.000 % Rental Income 41,500.00 11,397.20 30,102.80 27.460% Transfers In - Revised 6,000,000.00 0.00 6,000,000.00 0.000 % TOTAL CAPITAL IMPROVEMENT 6,166,500.00 422.422.71 5,744,077.29 6,850% LOW/MODERATE TAX FUND: Tax Increment 4,512,181.00 192.53 4,511,988.47 0.000% Tax Increment - Revised 522.852,00 Allocated Interest 200,000.00 13,540.31 186,459.69 6.770% Non Allocated Interest 0.00 0.00 0.00 0.000 % Miscellaneous revenue 0.00 0.00 0,00 0.000% Non Allocated Interest 0.00 0.00 0,00 0.000% LORP-Rent Revenue 341,000.00 187,548.40 153.451.60 55.000% Home Sales Proceeds 150,000,00 0.00 150,000,00 0,000 % Sale of Land 0.00 0.00 0,00 0.000 % Sewer Subsidy Reimbursements 000 55,214 89 (55.214.89) 0 000 % Rehabilitation Loan Repayments 0.00 97,305.98 (97,305.98) 0.000% Transfer In 1,825.000.00 0,00 1,825,000.00 0.000% TOTAL LOW/MOD TAX 7,551,033.00 353,802,11 6,674,378.89 4.690% LOW/MODERATE BOND FUND: Allocated Interest 0.00 000 0,00 0 000 % Home Sale Proceeds 0.00 0.00 0.00 0.000% Non Allocated Interest 0,00 10,869.71 (10,869.71) 0.000% Transfer In 0.00 0.00 0.00 0.000 % TOTAL LOW/MOD BOND 0,00 10.869.71 (10.869.71) 0.000% IAM LA QUINTA REDEVELOPMENT AGENCY REMAINING % REVENUE SUMMARY BUDGET RECEIVED BUDGET RECEIVED PROJECT AREA NO. 2: DEBT SERVICE FUND: Tax Increment 7,585,373,00 29.08 7.585,343.92 0000% Taxlncrement- Revised 1,854,832.00 0.00 1,854,832.00 0.000% Allocated Interest 0.00 18.723.80 (18,723.80) 0.000% Non Allocated Interest 0.00 395.33 (395.33) 0 000 % Interest Advance Proceeds 863,674.00 0.00 863,674,00 0.000 % Transfer In 338.895.00 211,932,00 126,963.00 62.540% TOTAL DEBT SERVICE 10,642.774. 00 231,080,21 10, 411.69379 2.170% CAPITAL IMPROVEMENT FUND: Allocated Interest 0.00 33,528.66 (33.528.66) 0.000% Non Allocated Interest 20,000,00 573.84 19,426,16 2.870% Developer Agreement 0.00 0.00 0.00 0.000 % Transfers In 1, 100,000.00 0.00 1,100,000.00 0.000% TOTAL CAPITAL IMPROVEMENT 1,120,000,00 34,102,50 1,085.897.50 3,040% LOW/MODERATE TAX FUND: Tax Increment 1,896,343.00 7,27 1.896,335.73 0.000% Tax Increment - Revised 463,708.00 Allocated Interest 20,700.00 48,515.48 (27,815.48) 234.370 % Non Allocated Interest 0,00 0.00 0.00 0.000 % ERAF Shift - Interest 17,507.00 0,00 17,507.00 0.000 % Sale of Land 801,358,00 0.00 801.358.00 0.000 % Transfer In 16,964,00 0.00 16.964.00 0.000% TOTAL LOW/MOD TAX 3,216,580,00 48,522,75 2,704,349.25 1.510 % LOW/MODERATE BOND FUND: Allocated Interest 0,00 0.00 0,00 0.000% Non Allocated Interest 0,00 2,697,31 (2,697.31) 0.000% Transfer In 0.00 0,00 0.00 0.000% TOTAL LOW/MOD BOND 0,00 2.697.31 (2,697 31) 0,000% 8.) 07/01/2002 - 12/31/02 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 307,774.66 0.00 358.810.34 46.2 CITY MANAGER'S OFFICE 715,373.00 271,197.95 0.00 444,175.05 37.9% ECONOMIC DEVELOPMENT 905,719.00 330.446.31 0.00 575,272.69 36.5 % PERSONNEL/RISK MGT - REVISED 28,000.00 0.00 0.00 28,000.00 0.0 % PERSONNEURISK MGT 591,265.00 397,810.71 0.00 193,454.29 67.3% TOTAL GENERAL GOVERNMENT 2,906,942.00 1,307,229.63 0.00 1,599,712.37 45.0% FINANCE: FISCAL SERVICES 620,157.00 283,872.25 0.00 336,284.75 45.8% CENTRAL SERVICES - REVISED 76,204.00 0.00 0.00 76,204.00 0.0 % CENTRAL SERVICES 590,871.00 194,960.91 0.00 395.910.09 33.0% TOTAL FINANCE 1,287,232.00 478,833.16 0.00 808,398.84 37.2 % CITY CLERK 460,305.00 189,198.70 0.00 271,106.30 41A% COMMUNITY SERVICES SENIOR CENTER - REVISED 1,700.00 0.00 0.00 1,700.00 0.0 % SENIOR CENTER 289,365.00 117.633.77 0.00 171,731.23 40.7 % PARKS & RECREATION ADMINISTRATION 842,534.00 326,192.58 0.00 516,341.42 38.7 % PARKS & RECREATION PROGRAMS 95,850.00 43,837.04 0.00 52,012.96 45.7 % TOTAL COMMUNITY SERVICES 1,229,449.00 487,663.39 0.00 741,785.61 39.7 % POLICE: POLICE SERVICES - REVISED 49,377.00 0.00 0.00 49,377.00 0.0 % POLICE SERVICES 4,461,724.33 1,299,520.54 26,583.93 3.135,619.86 29.1 % TOTAL POLICE 4,511,101.33 1,299,520.54 26,583.93 3,184,996.86 28.8% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 212,016.00 95,108.08 0.00 116,907.92 44.9 % CODE COMPLIANCE - REVISED 1,500.00 0.00 0.00 1,500.00 0.0 % CODE COMPLIANCE 566,659.00 250,104.14 0.00 316,554.86 44.1% ANIMAL CONTROL 203,582.00 83,973.69 0,00 119,608.31 41.2 % BUILDING - REVISED 205,000.00 0.00 0.00 205,000.00 0.0 % BUILDING 584,968.00 353,519.73 0.00 231,448.27 60.4% EMERGENCY SERVICES 35,390.00 15,748,09 0.00 19,641.91 44.5% FIRE 1,752.000.00 762.25 0.00 1,751,237.75 0.0% CIVIC CTR BUILDING OPER - REVISED 10,000.00 0.00 0.00 10,000.00 0.0 % CIVIC CENTER BUILDING -OPERATIONS 1,020,063.00 703,310.81 0.00 316,752.19 68.9% TOTAL BUILDING & SAFETY 4,591,178.00 1,502,526.79 0.00 3,088,651.21 32.7 % COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 546,312.00 157,285.34 0.00 389,026.66 28.8 % CURRENT PLANNING 699,551.00 232,859.43 0.00 466,691.57 33.3% TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 390,144.77 0.00 855,718.23 31.3% PUBLIC WORKS: PUBLIC WORKS ADMIN - REVISED 50,000.00 0.00 0.00 50,000.00 0.0 % PUBLIC WORKS ADMINISTRATION 244,397.00 133,483.76 0.00 110,913.24 54.6 % DEVELOPMENT & TRAFFIC - REVISED 240,000.00 0.00 0.00 240,000.00 0.0 % DEVELOPMENT & TRAFFIC 1,008,986.00 453,957.75 3,300.00 551,728.25 45.0% MAINT/OPERATIONS- STREETS 1,881,960.00 359,104.31 42,142.00 1,480,713.69 19.1% MAINT/OPERATIONS - LTG/LANDSCAPING 1,601,786.00 685,346.38 6,000.00 910,439.62 42.8 % CONSTRUCTION MGT - REVISED 6,246.00 0.00 0.00 6,246.00 0.0 % CONSTRUCTION MANAGEMENT 337,755.00 108,771.76 0,00 228,983.24 32.2% TOTAL PUBLIC WORKS 5,371,130.00 1,740.663.96 51,442.00 3,579,024.04 32.4% TRANSFERS OUT 348,333.45 127,860.68 0.00 220,472.77 36.7°% GENERAL FUND REIMBURSEMENTS (3,982,873.45) (1,668,179.13) 0.00 (2,314,694.32) 41.9% NET GENERAL FUND EXPENDITURES 17,968,660.33 5,855,462.49 78,025.93 12,035,171.91 32.6°% CITY OF LA QUINTA 07/01/2002 - 12/31/02 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED LIBRARY FUND: PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 0.0 % GAS TAX REIMBURSE GENERAL FUND 569,900.00 284,949.96 0.00 284,950.04 50.0 % TRANSFER OUT 0.00 0.00 &00 0.00 0.0% TOTAL GAS TAX 569,900.00 284,949.96 0.00 284,950.04 50.0 % QUIMBY FUND: TRANSFER OUT 135,82&35 5,629,35 0.00 130,197.00 4.1 % FEDERAL ASSISTANCE FUND: TRANSFER OUT 164.825.00 (55.00) 0.00 164.880.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 0.00 2,684.69 0.00 (2,684.69) 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 0.00 2,684.69 0.00 (2,684.69) 0.0% CMAQ/ISTEA TRANSFER OUT 595,235.00 0.00 0.00 595,235.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0,00 0.00 (1,892,85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 9,356A3 0.00 30,643.57 23.4 % TOTAL VIOLENT CRIME TASK FORCE 40,000.00 9,356.43 0.00 30,643.57 23.4 % SLESF(COPS) TRANSFER OUT 100,287.12 0.00 0.00 100,287.12 0.0% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 414,850.02 0.00 414,849.98 50.0% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 829,700.00 414,850.02 0.00 414,849.98 50.0 % INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 3,141,648.00 884,100.98 0.00 2,257.547.02 28.1% TOTAL INFRASTRUCTURE 3,141,648.00 884,100.98 0,00 2,257,547.02 28.1% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 0.1 % TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 0.1 % am CITY OF LA QUINTA 07/01/2002 - 12/31/02 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,439,804.17 691,624.70 0.00 748,179.47 48.0% TOTAL TRANSPORTATION 1.439,804.17 691,624.70 0.00 748,179,47 48.0% PARKS & RECREATION INTEREST ON ADVANCE 0.00 12,663.00 0.00 (12,663.00) 0.0% TRANSFER OUT 5,391,927.00 2,155,608.55 0.00 3,236,318.45 40.0% TOTAL PARKS & RECREATION 5,391,927.00 2,168,271.55 0.00 3,223,655A5 40.2% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,831.00 101,915.00 0,00 101.916.00 50.0 % TRANSFER OUT 364,687.00 24,914.83 0.00 339.772.17 6.8 % TOTAL CIVIC CENTER 568,518.00 126,829.83 0.00 441,688.17 22.3% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6% TOTAL LIBRARY DEVELOPMENT 5,231,894.04 33,561.61 0.00 5,198,332.43 0.6% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0,00 0.0% TOTAL PARK FACILITY 0.00 0.00 0,00 0.00 0.0% FIRE PROTECTION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,500,000.00 0.00 0.00 1,500,000.00 0.0% TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 0.0% LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0,00 0.00 0.00 0.0% TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 42,554,472.64 8,045,414.40 17,054.43 34,492,003.81 18.9% PROJECT REIMBURSEMENTS TO GEN FUND 981,442.58 167,464.15 0.00 813,978.43 17.1 % TOTAL CAPITAL IMPROVEMENT 43,535,915.22 8,212,878.55 17,054.43 35,305,982.24 18.9% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP OPERATING EXPENSES-APP ART PURCHASES TRANSFER OUT LQ NORTE (97-1) CIP FUND PROJECT EXPENSES TRANSFER OUT 3,700.00 0.00 0.00 3,700.00 0.0% 1,700.00 2,106.07 0.00 (406.07) 123.9% 127,500.00 57,958.00 0.00 69,542.00 45.5 % 339,361.00 170,000.06 0.00 169,360.94 50.1 % TOTAL ART IN PUBLIC PLACES 472,261.00 230,064.13 0.00 242,196.87 48.7 % 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 0.00 U.0 URBAN FORESTRY GRANT TRANSFER OUT 1,100.00 0.00 0.00 1,100.00 0.6% i•® CITY OF LA QUINTA u OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND REVISED - OPERATING EXPENSES 22,300.00 0.00 0.00 22,300.00 0.0 % OPERATING EXPENSES 611,100.00 104,641.33 5,234.02 501,224.65 17.1 % TOTAL INFORMATION TECHNOLOGY FUND 633,400.00 104,641.33 5,234.02 523,524.65 16.5 % EQUIPMENT REPLACEMENT FUND REVISED - OPERATING EXPENSES 23,725.00 0.00 0.00 23,725.00 0.0 % OPERATING EXPENSES 328.842.00 60,351.51 0.00 268,490.49 18.4 % TOTAL EQUIPMENT REPLACEMENT FUND 352,567.00 60,351.51 0.00 292,215.49 17.1 % LA QUINTA FINANCING AUTHORITY 07/01/2002 - 12/31/02 REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED DEBT SERVICE EXPENDITURES SERVICES 9,686.00 1,622.49 0.00 8,063.51 16.8% BOND PRINCIPAL 285,000.00 285,000.00 0.00 0.00 100.0 % BOND INTEREST 394,435.00 200,495.00 0.00 193,940.00 50.8 % TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL DEBT SERVICE 689,121.00 487,117.49 0.00 202,003.51 70.7 % CAPITAL IMPROVEMENT EXPENDITURES TRANSFER OUT (131,792.42) 0.00 0.00 (131,792.42) 0.0% TOTAL CAPITAL IMPROVEMENT (131.792.42) 0.00 0.00 (131.792.42) 0.0 % TOTAL FINANCING AUTHORITY 557.328.58 487,117.49 0.00 70,211.09 87.40% LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO.1: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE PASS THROUGH PAYMENTS PASS THROUGH PAYMENTS - REVISED ERAF SHIFT TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL SERVICES LAND ACQUISITION ASSESSMENT DISTRICT ADVERTISING -ECONOMIC DEV ECONOMIC DEVELOPMENT BOND ISSUANCE COSTS CAPITAL - BUILDING REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: PERSONNEL SERVICES BUILDING HORIZONS LO RENTAL PROGRAM LQ HOUSING PROGRAM LOWMOD VILLAGE APARTMENTS APARTMENT REHABILITATION FORECLOSURE ACQUISITION REIMBURSEMENT TO GEN FUND TRANSFERS OUT TOTAL LOW/MOD TAX 07/0112002 - 12/31102 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 586.870,00 6,002.34 0.00 580.867.66 1.0 % 1,567.022.00 1.567,788.00 0.00 (766.00) 100.0% 6,991,075.00 3,278,260.92 0.00 3,712,814.08 46.9% 490,757.00 245,378.54 0.00 245,378.46 50.0% 8.418,042.00 0.00 0.00 8,418,042.00 0.0% 1,231,667.00 0.00 0.00 1,231,667.00 0.0% 723,550.00 0.00 0.00 723,550.00 0.0% 6,000,000.00 0.00 0.00 6,000,000.00 0.0% 26,008,983.00 5.097,429.80 0.00 20,911,553.20 19.6% 4,900.00 4,103.56 0.00 796.44 83.7% 214,379.00 76,919.29 0.00 137,459.71 35.9 % 0.00 0.00 0.00 0.00 0.0% 0.00 0.00 0.00 0.00 0.0% 16,700.00 4,975.58 0.00 11,724.42 29.6% 552,682.00 128,317.54 0.00 424,364.46 23.2 % 199,880.00 18,315.66 0.00 181,564.34 9.2% 0.00 0.00 0.00 0.00 0.0% 1,086,106.00 543,053.04 0.00 543,052.96 50.0% 9,455,709.77 1,530,705.85 0.00 7,925,003.92 16.2% 11,530,356.77 2,306,390.52 0.00 9,223,966.25 20.0% 4,900.00 4,103.56 0.00 796.44 83.7% 239,315.00 74,438.10 0.00 164,876.90 31.1 % 210,000.00 80,000.00 0.00 130,000.00 38.1% 329,000.00 230,761.08 0.00 98,238.92 70.1 % 2,500,000.00 741,906.00 0.00 1,758,094.00 29.7% 3,000,000.00 0.00 0.00 3,000,000.00 0.0% 626,000.00 0.00 0.00 626,000.00 0.0% 150,000.00 0.00 0.00 150,000.00 0.0% 206,485.00 103,242.42 0.00 103.242.58 50.0% 3,953,426.00 1,146,225.66 0.00 2,807,200.34 29.0% 11,219,126.00 2,380,676.82 0.00 8,838,449.18 21.2% LOW/MODERATE BOND FUND PERSONNEL 0.00 0.00 0.00 0.00 0.0% SERVICES 0.00 0.00 0.00 0.00 0.0% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.00 0.0% HOUSING PROJECTS 0.00 0.00 0.00 0.00 0.0% TRANSFERS OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LOW/MOD BOND 0.00 0.00 0.00 0.00 0.0% g LA QUINTA REDEVELOPMENT AGENCY EXPENDITURE SUMMARY PROJECT AREA NO.2: DEBT SERVICE FUND: SERVICES BOND PRINCIPAL BONDINTEREST INTEREST CITY ADVANCE INTEREST - ERAF L/MOD LOAN PASS THROUGH PAYMENTS PASS THROUGH PAYMENTS - REVISED TRANSFERS OUT TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: 07/01/2002 - 12/31/02 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 161.020.00 6,785.16 0.00 154,234.84 4.2 % 172,978.00 248,496.40 0.00 (75,518.40) 143.7 % 586,665.00 217,763.77 0.00 368,901.23 37.1% 863,674.00 414,797.50 0.00 448,876.50 48.0% 17,507.00 0.00 0.00 17,507.00 0.0% 6,440,423.00 0.00 0.00 6,440,423.00 0.0% 1,555,052.00 0.00 0.00 1,555,052.00 0.0% 1,100,000.00 0.00 0.00 1.100,000.00 0.0% 10,897,319.00 887.842.83 0.00 10,009,476.17 8.1 % PERSONNEL 2,900.00 2,483.01 0.00 416.99 85.6% SERVICES 158,774.00 42,833.34 0.00 115,940.66 27.0% ADVERTISING -ECONOMIC DEV 33,300.00 10,101.92 0.00 23,198.08 30.3% ECONOMIC DEVELOPMENT ACTIVITY 93,425.00 15,400.00 19,870.00 58,155.00 16.5 % REIMBURSEMENT TO GEN FUND 34,111.00 17,055.60 0.00 17,055.40 50.0 % TRANSFERS OUT (128,433.14) 1176,713.00) 0.00 48,279.86 137.6% TOTAL CAPITAL IMPROVEMENT 194,076. 6 (88,839.13) 191170.00 263,045.99 -45.8% LOW/MODERATE TAX FUND: PERSONNEL 2,900.00 2,483.01 0.00 416.99 85.6% SERVICES 197,049.00 70,111.53 0.00 126,937.47 35.6% SEWER SUBSIDIES 0.00 0.00 0.00 0.0% LO RENTAL PROGRAM 500,000.00 132,880.00 0.00 367,120.00 26.6 % ADAMS 48TH PLANNING 850,000.00 0.00 0.00 850,000.00 0.0% LOW MOD HOUSING PROJECTS 247,296.00 0.00 0.00 247,296.00 0.0% FORECLOSURE ACQUISITION 15,000.00 0.00 0.00 15,000.00 0.0% REIMBURSEMENT TO GEN FUND 71,298.00 35,648.94 0.00 35,649.06 50.0 % TRANSFERS OUT 4,448,586.69 475,531.20 0.00 3,973,055.49 10.7% TOTAL LOW/MOD TAX 6,332,129.69 716,654.68 0.00 5,615,475.01 11.3 % LOW/MODERATE BOND FUND PERSONNEL 0.00 0.00 0.00 0.0% SERVICES 0.00 0.00 0.00 0.0% REIMBURSEMENT TO GEN FUND 0.00 0.00 0.00 0.0% TRANSFERS OUT 2,375,928.00 1,958,998.00 0.00 416,930.00 82.5% TOTAL LOW/MOD BOND 2,375,928.00 1,958,998.00 0.00 416,930.00 82.5 % 9 n T4ht 4 4Q" COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Consideration of Appointment of Two City Council Members to Serve on the Civic Center Art Purchase Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appoint two City Council Members to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival, and authorize spending up to $5,991 . FISCAL IMPLICATIONS: The sum of $7,500 has been budgeted in the Civic Center Art Purchase Account #101-101-703-899. On December 18, 2002, the City Council authorized the expenditure of these funds, up to $2,500 for the Plein Air event. The Plein Air Committee spent $1,509 for two paintings, leaving a balance of $5,991 available for the Festival purchase. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Since 1989, the City has been selecting artwork from the La Quinta Arts Festival (Festival) to be displayed at City Hall. Two City Council Members, in conjunction with two Members of the Cultural Arts Commission, will view the artwork at the Festival for consideration of art purchases for City Hall. Historically, the Civic Center Art Purchase Committee has met the first day of the Festival to select a piece of artwork for the Civic Center, and the artwork has been delivered to City Hall after the Festival. The following City Council members have participated on the Civic Center Art Purchase Committee: 2002 Mayor John Pena and Council Member Henderson 2001 Mayor Pro Tem Sniff and Council Member Adolph 2000 Mayor Pena and Council Member Henderson S:\Community Services\CC Reports\CC.240.Civic Center Art Purchase Committee 02-18-03.doc 1999 Council Members Adolph and Sniff 1998 Mayor Pena and Mayor Pro Tern Henderson 1997 Council Members Adolph and Sniff 1996 Council Members Adolph and Henderson 1995 Council Members Cathcart and Perkins 1994 Mayor Pena and Council Member Sniff The Cultural Arts Commission selected two representatives at their February 13, 2003 meeting to participate on this year's Civic Center Art Purchase Committee. Staff will provide a verbal report as to the Commissioners selected for the Committee. Account #101-101-703-899 (Civic Center Art Purchase) had an appropriation of $7,500 for an art purchase at the La Quinta Arts Festival (Festival). On December 18, 2002, the City Council authorized the expenditure of funds up to $2,500 for the Plein Air event offered by the La Quinta Arts Foundation, leaving a balance of $5,000 for the art purchase at the Festival. The Plein Air Committee spent $1,509 for two paintings, leaving a remaining balance of $991 that could be applied to the Festival purchase should the Committee select a piece that costs more than $5,000. In the past, the Community Services Director or Community Development Director has assisted the Committee with the purchase of artwork, by contacting the artist after the artwork has been selected and making all necessary arrangements for payment and delivery. Due to prior scheduling commitments, neither Director will be available to provide staff support, therefore the City Manager will provide staff support for this event. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Appoint two City Council members to serve on the Civic Center Art Purchase Committee to select Civic Center Art during the La Quinta Arts Festival, and authorize spending up to $5,991 ; or 2. Do not participate in this year's selection of art work for City Hall; or 3. Provide staff with alternative direction. ctfully tubmitted, ie Horvitz, CoAmunity Services Director Approved for submissio by: Thomas P. Genovese, City Manager S:\Community Services\CC Reports\CC.240.Civic Center Art Purchase Committee 02-18-03,doc T4t!t 4 4Q" February 18, 2003 COUNCIL/RDA MEETING DATE: ITEM TITLE: Consideration of Participation in the Desert Senior Inspiration Awards Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: -Y CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" Program and the selection of Jacques Abel as the City's nominee for the program. FISCAL IMPLICATIONS: The "Desert Senior Inspiration Awards" program is requesting the City purchase a table for ten people at the event for $400 and contribute $175 toward the award for the recipient, for a total of $575, as provided in Attachment 1. The Community Services Department budget contains a line item "Desert Senior Inspiration Awards," Account #101-202-609-000 which has funds to sponsor this event. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The "Desert Senior Inspiration Awards" program was formerly known as the "Living for Your 90's" Senior Inspiration Award program, and provides an opportunity to recognize and honor outstanding seniors throughout the Coachella Valley. In the past, the "Friends of the La Quinta Senior Center" has selected a recipient for City Council consideration. This year, the following organizations were contacted and asked to submit a name to the Senior Center Supervisor for consideration: La Quinta Rotary Club La Quinta Lions Club Soroptimist of La Quinta Veterans of Foreign Wars La Quinta Chamber of Commerce La Quinta Historical Society n La Quinta Arts Foundation Friends of the La Quinta Library Jacques Abel has been nominated by the Veterans of Foreign Wars as an outstanding senior candidate who has met the following criteria: the honoree should be at least 70 years old; reside in the City of La Quinta; demonstrate involvement in community affairs for a lengthy period of time; and personify a healthy and active attitude and lifestyle. Attachment 2 provides a brief biography of Mr. Abel which will be printed in the program provided at the Senior Inspiration Luncheon, to be held on April 11, 2003. The City of La Quinta has sponsored a table and a recipient at the Senior Inspiration Luncheon since the program's inception in 1993. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" program and the selection of Jacques Abel as the City's nominee for the program; or 2. Do not approve the City of La Quinta's participation in the "Desert Senior Inspiration Awards" program; or 3. Provide staff with alternative direction. Respectfully submitted, odie HorvitC, p4mmunity Services Director Approved for submission by: C� oz�, /Z,�� Thomas P. Genovese, City Manager Attachments: 1. Letter from Supervisor Roy Wilson Regarding the "Desert Senior Inspiration Awards" Program 2. Nomination Form For Jacques Abel n �r 02/11/2003 09:55 60-564-5004 LQ SEHICIP. CDTrr ATTACHMENT 1 Rtvr,Rstut Uesrctu 4080 Lemon Street, 14tb Floor Riverside, CA 92503-1647 (909)955-1040 Fart (909) 9ss-nw Mayor Don Adolph City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Dear Mayor Adolph: 41 �ibmibr SUPERVISOR Roy WILSOri FouRTH DtsTruCT December 30, 2002 �i�6TiUCT V�Al4 1rC ADORM: 46-M Oases Street, Ste. 31 S ladle, CA 92101-4933 (760) $634211 The County of Riverside and the nine incorporated cities of the Coachella Valley have started planning for next year's Senior Inspiration Awards. The event will be held on April 11`s 2003 at the Marriott Desert Springs in Palm Desert. We eagerly look forward to another successful event in the tradition of prior years' successes. Each City's involvement in the selection process and participation in the Program is essential. We are counting on your participation to make next year's event a great success. To this end, we are again asking each City to select out (single man or woman) outstanding senior recipient who meets the following criteria: o The honoree should be at least 70 years old or older; o Reside in your city; a Be actively involved in community affairs for a lengthy period of time; o Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; a Personify a healthy, active, and contributing attitude and lifestyle This year, we are also asking that each city provide a brief surnmary (maximum 150 words) on why you (the City) chose that person. A nomination form is enclosed, This information will be incorporated into the Program, which will be distributed to all attendees at the Awards Luncheon. As in previous years, we are requesting that each city purchase at least one table, at a cost of $400, for the event and contribute $l75 towards the awards. We are hoping to receive this no later than Jan. 31. Senior Inspiration Awards is sponsored by each of the nine incorporated cities and the County of Riverside. At this time, we are seeking corporate sponsors for this event. A letter has been enclosed for potential contributors of which you may be aware. You may contact Leticia De Lara in my office at (760) 863-8211 should you require any further information about Sponsorships or have any questions. We look forward to your participation in this most unique tribute to our seniors. E'sincerely, roy Wilson Fourth District 5 visor encl. INTERNET: dill r1Ct4r vo.r1vers1de.ca.us 02/11/2003 0'�:55 760-564-5004 RPEIISIDE OFTICf! 4090 Lemon StrEet, 14tb Floor Riverside, CA 92502-1647 (90l)956.1t114 Fill (909) 055.2194 Dear Potential Supporter: LO SEHIL1R CENTER Of �Iib?)Txibr e -- SUPERVISOR ROY WILSON FOURT t DISTRICT January 2, 2003 PA(3E 02 DISTOOU OFFICE/MAILING ADDREw 46-290 ONeh RrOet, Ste. 313 Indio, CA 92201.5933 (760)863-8111 Fax 1760) 663.8905 The Senior Inspiration Awards is seeking your interest in participating as a Sponsor for the eleventh annual recognition of seniors in the Desert. The event will be held Frldayr April 11, 2003, from 11:oo a.m. to 1:30 p.m. at the Marriott's Desert Slpr+ngs Resort and Spa in Palm Desert. The event honors outstanding seniors who are involved in community affairs for a lengthy period of time. Each honoree personifies a healthy, active, and contributing attitude and lifestyle. This is a widely known and popular event attended by many community leaders. We are giving you the opportunity to be a sponsor in this special annual event. Last year's sponsors were: Del Webb, the Agua Caliente Band of Cahuilia Indians, the Regional Access Project Foundation, First Bank of Palm Desert, The Gas Company, A Sempra Energy Company and Waste Management, Inc. You have the opportunity to select the level of sponsorship from the following:. Platinum Sponsor $3,000.00 Gold Sponsor $2,000.00 Silver Sponsor $1,000 00 Bronze Sponsor $500.00 In return for your support, your company's name will be listed in all printed materials, as well as in the program that is distributed at the awards ceremony. As a sponsor of the event, a table for ten of your guests will be reserved. You will also be presented with a plaque as a special thank you for your generous contribution. Your decision to become a Sponsor will make it possible for this event to continue its successful tradition and we look forward to working with you. If you have any questions, please contact Leticia De Lara at (7W) $63-8211. Please make your check payable to the Regional Access Project Foundation and mail to: RAP Foundation, 42-600 Cook Street, Suite 201A, Palm Desert, CA 92211, Thank you again for your consideration and support of the Senior Inspiration Awards. T rely,Wilson Fourth District pervisor INTFR.NETa i1F3tFICt4CCO.r1V@r51{3@.C>A.UB ATTACHMENT 2 2003 Senior Inspiration Awards Nominating City: LA QUINTA, CALIFOMIA WScipient's FirstandGastName:L- DOB: 1Vj�,3il`7 Age: 1� 31- Waiting Address: V--F tj DA /Ij o N i� Mel- I �,u-S�G��1 q3�& E-maid l?ceipient's Bio (ISO words or less) i VF-A-03 t;T,�r; -DV� �2- �'C S. 0%; (-fl 6Y lv``-T% 7-3 mac, yf it �",U A(,',v 1.1-0 -S,� P-,) l ": , Y`i # I (one: %, o / r cc 4 � t,,4v ► � S ��, / c � VC ni A,,u - Iq I-C.r:r22evic, Nt!549-664,- 1 &Ayly J-,j ro,RN''q-r,D dfrLr Lkx (, ),94f t4S, a,u e PW Tz�--0'i (-9 Vcc O►x �c Q ✓i X ;,4 Please fa -information to Supervisor W&on's off ice 760-863-8905 5 T4tyl 4 e(P Q" AGENDA CATEGORY: BUSINESS SESSION. I COUNCIL/RDA MEETING DATE: February 18, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of a Request by Trans West Housing, Inc. for the City to Accept Hillside Property and Trail PUBLIC HEARING: Access and Liability in Compliance with Condition No. 76 of Tentative Tract 29436 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: There will be maintenance cost associated with the trail acceptance in the future. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On August 6, 2002, the City Council approved a one year Time Extension for Tentative Tract 29436, a subdivision of 169 single family lots on 75.83 acres, located north of Eisenhower Drive and East of Coachella Drive, subject to Conditions of Approval. The developer has worked with the Coachella Valley Mountains Conservancy to satisfy Condition No. 76 prior to recordation of a Final Tract Map; that Condition of Approval reads as follows: 76. Prior to recordation of the final tract map, the developer shall make a good faith effort to dedicate the hillside property to a public agency, such as the Mountains Conservancy, if the agency wishes to provide trail access and assume the liability for the trail and hillside. If such dedication occurs prior to recordation of the Final Tract Map, developer shall establish a trail access by one of the following ways: 1) Create a five foot wide easement from Eisenhower Drive along the westerly property line located behind the rear property line of residential lots to Lot "G" and extending the five foot trail access with an easement within Lot "G" behind the toe of slope to the existing trail head; or, 2) Create a trail easement and build a viable trail from the western edge of the Arts Foundation property on Washington Avenue up and over the mountains and dropping down into Lot "G" of Tract 29436 and extending a five foot trail access easement within Lot "G" from the point the new trail connects to Lot "G" to the existing Trail Head. Or, if the developer is not able to dedicate the hillside property to a public agency, the three remainder parcels shown on Tentative Tract Map 29436 shall be deed restricted as permanent open space prior to recordation of the final tract map. The Mountains Conservancy has expressed reservation regarding trail maintenance and liability. Trans West Housing Inc. is now asking the City, as a public agency, to accept dedication of the hillside property (Attachment 1). If the City wishes to provide trail access and assume the liability for the trail and hillside, Condition No. 76 will be satisfied. If the City Council does not choose to accept the dedication, the applicant can choose to go back to the Mountains Conservancy for a final decision and/or exercise the option to deed restrict the hillside as permanent open space. A trail exhibit is attached for your information (Attachment 2). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Direct staff to work with the Trans West Housing Inc. to prepare the proper mechanism to accept the hillside lands and the trail access and liability for the trail and hillside; or 2. Direct staff to prepare a letter declining the offer to accept the hillside lands and the trail access and liability for the trail and hillside; or 3. Provide staff with alternative direction. Respectfully submitted, ty Herman mmunity Development Director 2 Approved for Submission by: Mark Weiss, Assistant City Manager Attachments: 1. Letter from Geoff McComic, Vice President of Trans West Housing, Inc. 2. Trail map K ATTACHMENT #1 Trans West Housing, Inu. 9968 Hibert Street, Suite 102, San Diego, California 92131 Phone: 858-653-3003 • Fax 858-653-3001 Mr. Jerry Herman Planning Director City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Re: TM 24436 Dear Jerry: j FEB 0 4 2003 � CtTY Ti A YINiA COiAMUNfY DF4'._IOPf 'NT tom. Per Condition 76 of the tentative map, Trans West Housing, Inc. is required to "make a good faith effort to dedicate the hillside property to a public agency". If the "public agency" accepts the property they, are also required to accept maintenance and liability for one of two trail access ways through Tract 29436 and use of the hillside property. Over the last five months, Trans West has been working with the Coachella Valley Mountains Conservancy to attain this goal. However, they have expressed reservations due to the liability of maintaining the trail access. They also have concerns about the actual existing trail and both options for the access to that trail and whether or not these fit their future trail desires. Therefore, in an effort to satisfy this condition and record the final map, Trans West is changing directions. The purpose of this letter is to ask the city, as a public agency, whether or not they wish to accept title to the hillside property and the general and maintenance liability for either trail access. If the city accepts the property, there are two access options that Trans West would have to decide upon. The first is off of Eisenhower and would require an easement between our property and KSL's to the west. This is not a preferable option to us because we are concerned about the ease at which undesirable activity, especially at night, might occur behind our future homes. This access would be a direct and easy point in which to gain undetected access into our new subdivision. The second option, on the Arts Foundation side of the hill, is much better. However, there is an issue with gaining access over the Arts Foundation's property. As a point of information, regardless of whether the city accepts this property, I have worked out an arrangement with Laguna De La Paz so that they will have access into our subdivision to the trail. I would appreciate a timely response by the city on this issue. If you have any questions, please give me a call. P.McComic Vice President enclosures I. r TRAIL EXHIBIT TTM 29436 ATTACHMENT K. � o TTM 29436 Arts _ Foundati �J Site TTIVI29436.J r Trail Option # 1 file J-FN 1p exhihite ,r� Laguna Del Paz woo Trail Qpton # 2 on North T4'yl 4.f�Q" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: February 18, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Continued Consideration of an Appeal of a Planning PUBLIC HEARING: Commission Decision on a Public Nuisance Citation Regarding the Violation of Front/Side Yard Setback, Satellite Dish Location, and Construction Without a Permit at 53-750 Avenida Obregon. Appellant: Bill and Jan Turner RECOMMENDATION: Uphold the Planning Commission's decision to deny the appeal. FISCAL IMPACT: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council at its December 17, 2002 (Attachment 1)meeting, directed staff to continue this Appeal and schedule a study session at the same meeting to discuss shade structures and other related uses in the front and side yard setback area. This item is now before the Council for their deliberation and action. History Mr. and Mrs. Turner were cited for two Code violations, on August 8, 2002. The Citation (Attachment 2) included the shade structure in the front yard and a satellite dish in the rear yard. The Sections cited in the violation are contained in Attachment 3. P:\Oscar\StfRpt\shade structuresSttRpt.wpd In accordance with Zoning Code Section 1 1.72.050 (Attachment 4), the Turners filed a Letter of Appeal (Attachment 5) for the Public Nuisance Citation (Case No. 6559), to the Planning Commission. On September 24, 2002, the Planning Commission considered the Appeal and after lengthy discussion denied the Appeal (Attachment 6). On October 1, 2002, Mr. and Mrs. Turner filed an Appeal of the Planning Commission Decision (Attachment 7). The City Council considered the appeal at their October 15, 2002 (Attachment 8) meeting and after extensive discussion, continued the matter and directed staff to research potential options for modifications to the Zoning Code to allow shade structures within the required front and side yard setback areas. The issue of shade structures is addressed more fully in the staff report prepared for the Study Session discussion. Satellite Dish At a previous Council meeting, the applicant indicated the Satellite Dish would be removed. As of this writing the dish has been removed. Staff recommends the City Council maintain the current Code requirements and uphold the Planning Commission's decision to deny the Appeal. Alternatives available to the City Council include: 1 . Uphold the Planning Commission's decision to deny the appeal; or 2. Do not uphold the decision of the Planning Commission and approve the Appeal; or 2. Modify the Planning Commission's decision; or 3. Provide staff with alternative direction. Respectfully submitted, J rry H rman, Community Development Director Approved for Submission by: Thomas P. Genovese, City Manager P:\Oscar\StfRpt\shade structuresStfRpt.wpd 2 Attachments: 1. City Council Minutes for December 17, 2002 (excerpts) 2. Citation No. 6559 with case file information and pictures 3. Code Sections regarding Garages and Carports (9.60.020), Satellite Dish and Other Antennas (9.60.080), and Permits Required (8.01 .060) 4. Code Section regarding Abatement of Public Nuisances 1 1.72.050) and Appeal process (F) 5. Letter of Appeal (August 27, 2002) considered by the Planning Commission 6. Planning Commission Minutes for September 24, 2002 (excerpts) 7. Letter of Appeal (September 29, 2002) to be considered by the City Council 8. City Council Minutes for October 15, 2002 (excerpts) P:\Oscar\SttRpt\shade structuresSttRpt.wpd 3 ATTACHMENT #1 City Council Minutes 6 December 17, 2002 2. CONTINUED CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION ON A PUBLIC NUISANCE CITATION REGARDING THE VIOLATION OF FRONT/SIDE YARD SETBACK, SATELLITE DISH LOCATION, AND CONSTRUCTION WITHOUT A PERMIT AT 53-750 AVENIDA OBREGON. APPELLANT: BILL AND JAN TURNER. Planning Manager Orci presented the staff report. In response to Council Member Henderson, Mr. Orci stated the staff report addresses shade structures in setback areas. Any other issues, such as jacuzzis and ponds, can be brought back for review in another report. Council Member Henderson recommended this issue be brought back in a study session where all the issues can be discussed. Council Member Perkins agreed and commented on the need for residents to use their garages for parking their vehicles instead of a storage area. Jan & Bill Turner, 53-750 Avenida Obregon, the appellant, stated they don't have enough room to park all of their vehicles in the garage. As for the satellite dish, it will be removed in January. Mr. Turner questioned the Planning Commission spending enough time on this issue but stated he would remove the shade structure if that is Council's direction. He added they have received nothing but favorable responses on the shade structure from their neighbors. Council Member Sniff stated he didn't have a problem discussing all of the issues in a study session but felt shade structures are the primary issue. He suggested the appeal be continued until after the study session is held. Council Member Osborne concurred. Mayor Adolph agreed and supported looking at the issue citywide. MOTION - It was moved by Council Members Sniff/Henderson to continue the appeal by Bill and Jan Turner (regarding a shade structure at 53-750 Avenida Obregon) to the second meeting in February and direct staff to schedule a study session at the same meeting to discuss shade structures and other things such as jacuzzis and ponds in setback areas. Council Member Henderson noted residents are aware of how much room they have for parking when they buy their homes. She felt staff could perhaps come up with some type of wood lattice structure and provide a standard for residents to use. Motion carried unanimously. MINUTE ORDER NO. 2002-240. ~ J City Council Minutes 7 December 17, 2002 Mayor Adolph noted this is the last meeting that Desert Sun reporter, Richard Guzman, will be covering the City. He suggested sending a letter of appreciation for his news coverage of La Quinta City Council meetings. Council concurred. 3. CONSIDERATION OF AN APPOINTMENT OF TWO COUNCIL MEMBERS TO SERVE ON THE DESERT PLEIN AIR ART PURCHASE COMMITTEE. Community Services Director Horvitz presented the staff report. Council Member Henderson questioned what is meant by "hosting" a group of artists as proposed in the La Quinta Arts Foundation letter. Ms. Horvitz stated a representative from the Arts Foundation is not available to answer that question. Council Member Sniff stated he was not happy about dividing up the $7,500 into two art pieces but will go along with the Council's decision. He suggested Council Member Henderson and Mayor Adolph be appointed to serve on the committee, along with two members of the Cultural Arts Commission. In response to Council Member Osborne, Council Member Henderson explained how the funds were divided between art pieces from the Plein Air and Arts Festival events. She stated she would support a higher amount if funded from the Art in Public Places Fund. Mayor Adolph noted if the entire $2,500 is not spent at the Plein Air event, the balance will go toward the Arts Festival art purchase. , MOTION - It was moved by Council Members Sniff/Perkins to appoint Council Member Henderson and Mayor Adolph to serve on the Desert Plein Air Art Purchase Committee and to request the Cultural Arts Commission to name two members to serve on the committee with the expenditure not to exceed $2,500. Motion carried unanimously. MINUTE ORDER NO. 2002-241. 4. CONSIDERATION OF PERMIT APPLICATION TO THE FEDERAL FISH AND WILDLIFE SERVICE REGARDING THE AMENDMENT TO THE FRINGE -TOED LIZARD M.O.U. Community Development Director Herman presented the staff report. a ATTACHMENT #2 NOTICE OF CODE VIOLATIONb CASE NUMBER: 6559 PUBLIC NUISANCES Code Violation: 8.01.060-Permit required Location: Carport structure constructed over the driveway area. Violation Text: It shall be unlawful for any person, firm or corporation to erect, construct, enlarge, alter, repair, move, convert or demolish any building or structure, including a swimming pool, spa or hot tub, or make any installation, alteration, repair, replacement, or remodel any building service equipment, including swimming pool, spa and hot tub equipment, regulated by this Title, except as specified in section 301.2.1, or cause the same to be done without first obtaining a separate, appropriate permit for each building, structure or service equipment from the Building Official, Correction: Remove the carport structure Reinspection Date: September 3`d, 2002 Code Violation: 9.60.050 Table 9-3 Standards for detached accessory buildings. (Setback requirements). Location: Carport structure constructed over the driveway area Violation Text: Table 9-3 See Attached Correction: Remove the carport structure. Reinspection Date: September 3`d„ 2002 Code Violation: 9.60.080 Satellite Dish and other Antennas Location: South East Corner of the rear yard Violation Text: See Attached Correction: Remove the Satellite Dish or conform to the specific Code Requirements. Reinspection Date: September 3`d, 2002 �� i "MAlk:ill: file://M:\Documents%20and%20Settings\dconrad\Local%20Settings\Temp\1\PKGB.JPG 10/2/2002 ..I ATTACHMENT #3 C. Lot verage Maximums. The placement of accessory buildings on a lot s t result in violation of the lot cove maximums set forth in Section 9.50.030. D. Standards. Setbacks and Maxim Height. Detached accessory buildings shall inform to the following setback standards: Table 9-3 Stan for Detached A sory Buildings ' um Setback (ft.) Roof Area of Maximum Structure Height ruSeparation ei t Interior Exterior Rear (sq. ft.) from ut Yard Side Yard Side Yard Yard Bui0.-100 10 20 3.5 10 3.5 101-200 10 5 20 5 10 5 201+ 17 10 Same or main building (Ord. 299 § 1 (part), 1997 Ord. 284 § 1 (Exhs. A, B) (part), 1996) 9.60.060 Garages and carports. A. Hcght. The maximum structure height shall be fourteen feet for a detached carport and seventeen feet for a detached garage, except that garages may be up to twenty=eight feet in height if a second dwelling unit complying with the provisions of Section 9.60.090 is located above the garage. B. Setbacks. 1. In the RVL district, the minimum garage or carport setback shall be thirty feet. In all other residential districts, the minimum setback for front -entry type garages or carports shall be twenty-five feet if a standard "pivot" type garage door -is used, twenty feet if a "roll -up" type garage door is used, and twenty feet for a carport. For side --entry type garages, the minimum garage setback shall be twenty feet in the RVL district and fifteen feet in all other residential districts. 2. When alleys, private streets or common driveways at the roar of a lot are provided specifically as vehicular access to garages and carports and when separate access and circulation systems are provided for pedestrians, guests and emergency vehicles, garages and carports may be placed up to a minimum of five feet from such alley, private street or common driveway. C. Lot Coverage Maximums: The placement of a garage or carport on a lot shall not result in violation of the lot coverage maximums set forth in Section 9.50.030. (Ord. 284 § 1 (Exh. A) (part), 1996) 9.60.070 g pools. A. Applies ' 'ty. The provisions of this section shall apply to any ouzel r swimming pool, whirlpool, spa (in -ground or a vc-ground), or open tank or pond containing or no y capable of containing water to a depth of eighteen ' ches or more at any point. For purposes of section, the term 'pool" means all or any of the foregoing ilities. B. Standards. Pools permitted as accessory uses in rc dential districts subject to the following requirements: 1. Location. Pools shall located at least three fat asured from water's edge) from any property line. No adjustments to this shall be approv , with the exception -of private gated communities where any property line is adjacent common o area 2. Filter and Heating Equipment located. within the required front or rear ya of a roof.. A five-foot side yard, clear of yard propel` line and the building. Pool with the exception of a roof. The co noise and vibration attenuation. Eq " e1 :hanic 1 equipment, such as a pump, filter or heater, may be set k arras. The equipment shall be enclosed, with the exception n ent obstructions, shall be maintained between the side uip t that can be accommodated in this arcs shall be enclosed, ty dev oprnent director shall determine if this provides effective shall be ned from view from the street when in the front yard. In addition, equipment shall be s eened from ground w of surrounding properties. Such visual screening may consist of perimeter w or fencing (if permitted), een walls, or landscape planting. It n •.11 1 3. Fencing Requirements. All pools shall be fenced in s building code Chapter 8.06, state law and o e aws and ordinances. to 4. Screenin rovrded as required in Section 9.60.140B(2).'(Ord. 325 § 1 (Exh. A) (part), 1998; Ord (part), 1997; Ord. 284 § 1 (Exh. A) (part), 1996) -.� 9.60.080 Satellite dish and other antennas. A. Purpose. Satellite dish and other antennas consistent with the design and location provisions of this section shall be permitted as accessory structures within any residential district. B. Permitted Commercial Antennas. Commercial television, radio, microwave, communication towers, and related facilities are permitted as principal uses in all districts subject to approval of a conditional use permit and conformance with the requirements of Chapter 9.170 (Communication Towers and Equipment). Satellite dish and other antennas are permitted as accessory structures in nonresidential districts in accordance with Section 9.100.070. C. Permitted Noncommercial Antennas. Noncommercial privately owned television and/or radio antennas shall be contained entirely within a building except for. (1) satellite dish antennas and other antennas which cannot function when completely enclosed by a building; and (2) amateur radio antennas used by operators licensed by the Federal Communications Commission (FCC, pursuant to 47 CFR Section 97). Such permitted outdoor antennas shall comply with the following design standards and requirements: 1. Number. No more than one satellite dish and one amateur radio antenna shall be permitted per loL 2. Height and Diameter. Satellite dish antennas shall not exceed eight feet in height measured from adjacent grade or finish floor and shall be no more than eight feet in diameter. Amateur radio antennas shall not exceed the maximum building height for the district as specified in Section 9.50.030. I Ground -Mounted Antennas. a' Location. All ground -mounted antennas shall be located within the rear yard or may be located within an interior side yard if not within the required side yard setback Such antennas are prohibited from exterior street side yards unless not visible from the street All antennas over six feet in height shall be set back a minimum of ten feet from all property lines. b. Screening. Ground -mounted satellite dish antennas shall be screened from view, including views from adjacent yards, by landscaping or decorative structures (trellis, arbor, fence, etc.). The dish antenna shall be a single color that blends with its surroundings (e.g., off-white, dark green, brown, gray or black). c. Disguised Antennas. An antenna which has the appearance of typical backyard furniture or equipment (e.g., satellite dish antenna manufactured to have the appearance of a patio umbrella) is not required to comply with the preceding location and screening standards but shall comply with height and size limits. Such an antenna may be placed on any patio or deck. 4. Building -Mounted Antennas. Roof -top and other building -mounted antennas are prolubited in all residential districts if over twenty-four inches in diameter unless completely screened from horizontal view via a parapet wall or other feature which is integrated into the architecture of the building. (Ord. 299 § 1 (part), 1997; Ord. 294 § 1 (Exh. A) (part), 1996) 36 0 Second residential units. A. e. This section provides standards and criteria for the establishment of second residential units within residenti cts consistent with Sections 65852.1, 65852.150, and 65 of the State Government Code. B. Definitions. For purpo of this code, the followingrtions shall apply: 1. "Second residential unit" m welling unit, 'g sleeping and cooking facilities, that is accessory to a pre-existing primary residence on a sin - y lot "Granny housing" is intended for sole occupancy by one or two persons age sixty-two y r olde handicapped person of any age (plus spouse or care giver). "Granny housing" is inclu within the term "s residential unit." 2. "Living area" means interior habitable area of a dwe unit, including basements and attics (if permitted) and shall n elude a garage or any accessory structure. C. Limita ' .Only one second residential unit or one guesthouse may be esta 'shy on any lot in addition to the p residence.. Therefore, no more than two residential units on a single lots a permitted under r - the :p isions of -this section..�- (LA Qui— 3-99) 240 1 1 8.01.060 --bo 8.01.060 Permits required. Section 301.1 of the Uniform Administrative Code, 1994 Edition, shall be revised to read as follows: Permits Required. It shall be unlawful for any person, firm or corporation to erect, construct, enlarge. alter, repair, move, improve, remove, convert or demolish any building or structure, including a swimming pool, spa or hot tub, or make any installation, alteration, repair, replacement, or remodel any building service equipment, including swimming pool, spa and hot tub equipment, regulated by this Title, except as specified in Section 301.2.1, or cause the same to be done without first obtaining a separate, appropriate permit for each building, structure or service equipment from the Building Official. (Ord. 276 § 2 (Exh. A) (part), 1995; Ord. 208 § 2 (part), 1992; Ord. 114 § 1 (part), 1987; Ord. 68 § 1 (part), 1985) 01.070 Construction site security and debris. The owner, contractor or responsible party constructing a new building, addition, or alt ation to an existi building shall maintain security measures as deemed necessary or as required by the ding official to contr vandalism, fires, blowing dust, sand or debris. B. T . owner, contractor or responsible party constructing a new building, addi i n, or alteration to an existing bui 'ng, shall keep the construction site clean by having on site an all tal, minimum three yard container with inged lid (except rolloff containers), compatible for use with ndard trash removal trucks, commonly referr to as dumpsters, for the depositing of trash and debris. ontainers are to be provided by commercial trash c lection companies and shall not be placed in the J t-of-way. As used in this section. "trash and debris" sha include papers, cartons, bottles, cans, garba , roofing materials, insulation, plaster. concrete, boards and of r substances that may be accumulated s a result of construction activities. C. A trash container all remain on the construction si ntil the building inspector has completed the final inspection. Said conta er shall be emptied of its c tents on a regular schedule or as ordered by the building inspector in order to void blowing debris other public nuisances. D. Disposal shall be by tr ortation to a le ly established dump site by the city's refuse contractor or other person authorized by law t remove a container from the location where the container was placed by the person in charge for storage a d co ction. E. Refusal to comply with the provi ' s of this section shall be a misdemeanor and punishable as stipulated in Section 205 of the Uniform Admini at a Code; and/or be sufficient cause for the revocation of the issued building permit pending complianc (Ord. 8 § 2 (part), 1992; Ord. 130 § 1, 1988; Ord. 97 § 1, 1986: Ord. 68 § 1 (part), 1985) 8.01.080 Violation—Peelty. It is unlawful for any rson, firm or corporation to rect, construct, enlarge, alter, repair, move, improve, remove, convert or de ish, equip or cause or permit a same to be done, contrary to or in violation of any of the provisions f this title. Any person, firm or co ration violating, or failing to comply with, any of the provisions o is title or a code adopted in this title is ilty of a separate offense for each and every day or portion the of during which any violation of any of the pro �sions of this title or such code is committed. continued or p mitted, and upon conviction of any such violation, uch person shall be punishable by a fine of not more an five hundred dollars or by imprisonment for not mo than six months, or by both such fine and impri nment. The application of the penalty provided in this se on shall not be held to prevent the abateme of prohibited conditions as a public nuisance as provided by ection 1.01.250 of the La Quinta Muni ' al Code. (Ord. 68 § 3, 1985) 1 67 (U Quinta 9-99) ATTACHMENT #4 11.72.030 2. Such activities constitute emergency repairs, provided that such repairs do not exceed seventy-two hours; 00 X. Parking a vehicle, as defined in Chapter 11.80, in public view when a failure to maintain its ext or causes such vehicle to constitute an eyesore. Vehicles shall be deemed unsightly when body parts rust or ome corroded, paint becomes faded, chipped, or peeled or the vehicle exterior becomes otherwise di idated; Y. Sanding or painting a vehicle, as defined in Chapter 11.80, anywhere in a residenti one; Z. Failure to obscure vehicles and equipment which are stored in a residential zone o of public view; AA. Storage of any item in a residential zone in a manner which endangers publ' ealth and safety; BB. Any offensive or unwholesome business or establishment operated in a mann dangerous to the public health, safety and welfare; CC. Those offenses declared a nuisance anywhere in the code of the ' or the statutes of the state of California or known at common law as nuisances when the same exist w' in the jurisdiction of the city. (Ord. 265 § 1, 1995; Ord. 177 § 1, 1990; Ord. 160 § 1 (part), 1989) 11.72.040 Inspections. A. Authorized Representative. The city manager a community safety director or their representative(s) are authorized to make inspections and take suc tions as may be required by this chapter to provide for the abatement of public nuisances. B. Right of Entry. Whenever there is onable cause to believe that a condition, activity, or use of property exists which constitutes a public nuis the city manager or community safety director or their representative(s) may enter the premises at a yeas le time for the purpose of inspection. If such premises are occupied, entry shall be requested and pro credentials shall be presented. If such premises are unoccupied, a reasonable effort shall be made to 1 to the property owner. If entry is refused or if the property owner cannot be located after a reasonable t' e, a twenty-four hour written notice of intent to inspect shall be left at the premises. The notice sh tate that the property owner has the right to refuse entry and if such entry is refused, the city may se assistance from a court of competent jurisdiction to obtain entry to inspect the premises. (Ord. 160 § 1 art), 1989) • ,,,_... 11.72.050 Abatement of public nuisances. A. Dangerous Buildings. The Uniform Code for the Abatement of Dangerous Buildings shall apply and preempt the provisions of this chapter whenever the public nuisance to be abated constitutes a dangerous building as defined in the Uniform Code for the Abatement of Dangerous Buildings. B. Notice of Public Nuisance. Upon determination that a public nuisance exists a notice shall be issued to the property owner. The notice shall read "Notice of Public Nuisance," in letters not less than one inch in height. The notice shall direct abatement of the nuisance, identify the nuisance by referring to this chapter, and contain a general description of the property sufficient to identify the location of the public nuisance. C. Service. The notice of public nuisance may be served by one of the following methods: 1. Personal service; or 2. Certified mail; or 3. Posting the notice at a conspicuous place on the premises where the nuisance is located or at the abutting public right-of-way in addition to personal service or notice by certified mail. D. Time to Abate. Public nuisances shall be abated by the property owner no more than twenty-one days from the date of personal service or mailing the notice of public nuisance. If a public nuisance constitutes an immediate fire hazard, within five days of personal service or mailing the notice of public nuisance. E. Summary Abatement. Whenever a public nuisance exists which constitutes an emergency present - (La Quinta 2-96) 426 , 9:' 11.72.050 ing imminent danger to life or serious injury to persons or property, an authorized representative of the city may order without notice or judicial action the immediate abatement of the public nuisance. F. Appeal Procedure. Within ten days from the date of personal service or mailing the notice of public nuisance the property owner may appeal the determination that a public nuisance exists to the planning commission. The appeal shall be in writing and filed with the city clerk. At a regular meeting not more than thirty days thereafter the planning commission shall proceed to hear and pass upon the appeal. The planning commission's decision may be appealed within ten days of the decision by written request to the city clerk. The city council shall hear the appeal at a regular meeting not more than thirty days from the date of request. G. Failure to Abate. If a public nuisance is not voluntarily abated after notification the following shall apply: 1. Prosecution. Failure to abate shall constitute an infraction pursuant to Section 1.01.200 of this code which.provides for prosecution as misdemeanor upon committing three infractions. 2. City to Abate. The city may cause the public nuisance to be abated. The manner of abatement and costs incurred by the city to abate the public nuisance shall be reported to the city council by the community safety director immediately following abatement. 3. Judicial Action. The city may commence a civil action in a court of competent jurisdiction to cause abatement of the public nuisance. Reasonable attorney's fees and costs may be collected by the city in any action to abate a public nuisance. (Ord 160 § 1 (part), 1989) 11.72.060 Costs of abatement. A. Responsibility for Costs. If the city abates a public nuisance pursuant to Sections 11.72.050(B)(2) or 11.72.050(E) the cost of abatement may be assessed as a lien against the property together with an additional twenty-five percent of the cost of abatement for inspection and any administrative and incidental costs incurred by the city to abate the public nuisance. B. Hearing on Assessment. To determine if the cost of abatement shall be assessed as a lien against the property a hearing shall be held by the city council. The city clerk shall schedule the hearing for the first regular • meeting that is held at least seven days following the filing of the community safety director's report on the costs and manner of abating the public nuisance pursuant to Section 11.72.080(B). The property owner shall be served notice advising him of the date, time and location of the hearing in accordance with Section 11.72.070(C) of this chapter. A property owner may pay the assessment to the city clerk prior to the hearing to avoid a lien being placed against the property. The city council shall consider any objections to the assessment at the hearing. If the city council determines that the cost of abatement shall be assessed as a lien against the property a resolution shall be adopted by the city council stating the amount of the assessment. The city clerk shall prepare and file a certified copy of the resolution with the county auditor -controller. C. Assessment and Collection. Government Code Section 38773.5 is incorporated by reference as it currently exists and may be subsequently amended. Section 38773.5 provides that the assessment shall be collected at the same time and in the same manner as ordinary municipal taxes are collected If payment is delinquent the assessment shall be subject to the same penalties and procedure and sale as provided for ordinary municipal taxes. (Ord. 160 § 1 (part), 1989) c, ( I 427 (La Quinta 10-91) August 27, 2002 Page 1 of 4 Attn: City Clerk City of La Quinta Planning Commission 78-495 Calle Tampico La Quinta, Ca 92253 ATTACHMENT #5 RE: Letter of Appeal — Complaint #6559 "NOTICE OF PUBLIC NUISANCE" To Whom It May Concern: Please consider this letter of appeal for the citation issued on our canopy. My husband and I have stopped any further improvements to our property until this has been resolved. We are disappointed and confused with the term "public nuisance" itself since the shade has so many benefits and absolutely no negatives. Neighbors are even stopping to compliment us on it. The temperatures in our garage were over 114A but since the canopy was in place the temp is less than mid 90^s. Our money was invested and, more importantly, our time to obtain a better shade and protection for our vehicles. Some shades seen in the cove are not the quality nor have the longevity we needed. Our decision was greatly influenced by canopies used in the La Quinta Park, pool, bike trails and La Quinta Car Wash. Clear sight was taken into consideration since we are on a corner lot. This impressive canopy is not permanent but sturdy and anchored for safety however is not attached to our house. It has no abstract colors or markings even though I understand the City considers the extreme "high profile" house colors are freedom of expression. The color of blue was chosen to match as closely as possible to the trim of our house (white w/ blue trim). We simply wanted to find an attractive way to have shade for our vehicles and perhaps even discourage unwelcome vandals/ thieves. (My car has been vandalized twice in three weeks. The first time the officer said nothing could be done and he filed no report!) The Sun Bus comes down our street so the shade protects the privacy of our vehicles and their contents. We plan to park all of our vehicles in the driveway, under the shade and off of the street. Our neighbors are in complete support and we contacted them before purchasing the canopy. Their signatures are attached. After living in La Quinta for over twelve years, I am disappointed to find we have lost more freedoms to additional property easements and even more again for another 20 feet of setbacks. I heard stories of restricted colors for houses and limits on number of trees in front yards. This stirs my concern since it seems I no longer actually own any of my so- called property and I am sure this info will trigger the concerns of many other cove residents. My house (2100sf) is on a corner lot of less than 6400sf with two sides requiring 12 ft easements and the 20ft setbacks (these easements and setbacks have changed substantially since my purchase in 1991). The side yard easement of 4.5ft (should be 5ft?) and the rear of 1Oft, I have nothing left. This may be true of most single La Quinta cove lots although easements vary by the street you live on!! All cove lots seem smaller than the minimum of 7200sf as listed in the codes so property taxes are being paid on property they cannot utilize and enjoy. It seems hard to believe these changes were made without realizing the impact on the cove residents. Is it possible to consider the cove being "grand -fathered in", were we overlooked at the time or simply not even considered? Page 2 of 4 As for the satellite dish, it is very surprising to hear any concern over something that has been in the same place since 1992. It was acceptable to the building inspector when our remodel was in progress so the eave has been built around the satellite pole. We moved to La Quinta in 1990 from Texas. We visited many of the Coachella Valley cities but were constantly pulled back to La Quinta. We liked the individuality concept and mixture of people of La Quinta Cove. It was a conscious decision to buy out of the gated communities and away from the homeowner associations. Our primary expectations are that we remain in control of some our freedoms and know our property should be one of them. My husband and I did not want nor expect a battle with the City of La Quinta over this beautiful canopy or satellite dish. Our understanding of earlier codes was that the canopy could not be attached permanently to the house and could not infringe on the easements or obstruct traffic visibility at the corner. The plan and desire was to enhance our home, not devaluate it so please know that we will continue the grounds improvement and check the code restrictions for any future work after this citation has been resolved. We would like to appeal the City of La Quinta's decision and respectfully request to be allowed to keep the canopy and satellite as is. Per the code inspector, Don Whelchel, the easements are for future sidewalks or utility needs so we offer to move/reposition the canopy at our expense should any sidewalks or utility needs ever become a reality. Our desire is to resolve this matter as quickly and calmly as possible. Please contact us should you have any questions and we are anxiously waiting your decision. Yours truly, Bill Turner & Jan Turner 53-750 Avenida Obregon La Quinta, Ca 92253 Bill's office# 760.564.6686 Jan's cell# 760.250.9056 Fx# 760.771.4746 • 0 1. z. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Page 3 of 4 PETITION Keep Shade Cover & Satellite atellite Dish (Newly Installed) (In place 11 years) Located 50 Avenida Obrevon 1 , . -6 � ,-7�.� 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. Ic ATTACH ME NT #6 Planning Commission Minutes September 24, 2002 24. There being no further discussion, it was moved and second by Commissioners Kirk/Abets to continue the project to Oc er 8, 2002, asking the applicant to better clarify the Specif' Plan to know what is being approved, show additional ame Ities woven into the site plan, improved pedestrian access to a Village and shows the location of the perimeter walls. Unan' ously approved. Chairman Butler recessed the meeting the meeting at 8:44 p . and reconvened at 8:50 p.m. C. Zoning Code Amendment 2002-Q7a' a request of the City for consideration of an amendment to apter 9.60, Section 9.60.030- Fences and Walls, of the La Quint Municipal Code, to permit split rail fencing in the front yard within sidential zones. 1. Chairman Butler ope d the public hearing and asked for the staff report. Communit evelopment Director Jerry Herman presented the information c ntained in the staff report, a copy of which is on file in the Co unity Development Department. 2. There bei no questions of staff and no other public comment, Chairma Butler closed the public participation portion of the heann and opened the matter up for Commission discussion. 3. T re being no discussion, it was moved and seconded by ommissioners Tyler/Abels to adopt Planning Commission Resolution 2002-092 recommending approval of Zoning Code Amendment 2002-073, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A. Notice of Public Nuisance Citation #6559 a request of Bill and Jan Turner for an appeal of a Public Nuisance Citation regarding the violation of front/side yard setback, satellite dish location, and construction without a permit. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. G:\WPDOCS\PC Minutes\9-24-02.wpd 8 W 0 Planning Commission Minutes September 24, 2002 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins stated the report submitted by Code Compliance shows a multitude of canopies/structures, and asked if other residents had received citations. Staff stated they will be cited depending on the outcome of this meeting. 3. Commissioner Tyler noted there were three portions to the citation. Staff stated that was correct. 4. Commissioner Robbins asked if this type of structure were located in the sideyard, or back yard, and a vehicle be allowed to drive back and park under it: would a building permit be allowed. Community Safety Manager John Hardcastle stated the Building Code calls out the square footage for when a permit is allowed. It depends on the amount of area under the canopy to determine if a permit would required. 5. Commissioner Abels stated it is important to keep in mind the look of the streetscape. 6. Commissioner Kirk stated that if this is an illegal structure, you cannot have a building permit. Staff stated that it is not a buildable structure because of the setback. Community Development Director Jerry Herman recited the Code requirements for shade structures. 7. Chairman Butler asked if the applicant would like to address the Commission. Mr. and Mrs. Bill Turner, 53-750 Avenida Obregon, stated the purpose of putting up the shade structure. They did drive up and down the Cove before determining what type of canopy to purchase and to see what had been allowed. They chose the one currently installed as it was a much sturdier one than what they had seen in the Cove. They have addressed the company they bought the shade structure from and they have corrected their information. They have a corner lot and do not have any options due to the setbacks, to provide shade for their driveway. They are trying to enhance the landscaping as well. It is not a permanent structure and is not attached to their home. 8. Commissioner Abels asked if the company they purchased it from informed them as to whether or not these structures were allowed. Ms. Turner stated no. American Awning was informe4' 11 r� and they have put all future sales on hold. G:\WPDOCS\PC Minutes\9-24-02.wpd 9 2 0 Planning Commission Minutes September 24, 2002 9. Commissioner Tyler asked when the house was built. Ms. Turner stated 1990. Commissioner Tyler asked if the size of the garage is the same now. Staff stated yes; 20 feet by 20 feet. Commissioner Tyler asked why they did not park in the garage. Ms. Turner stated they have motorcycles and other vehicles in the garage. In regard to the satellite dish, they can remove it, but it can only be seen when looking down the sideyard. 10. Commissioner Robbins stated he commends them on installing a nice looking awning in comparison to some of the others shown in the examples submitted. He is concerned that the retail stores are not informing the public where they can and cannot be installed. 11. Commissioner Kirk stated he too is concerned as to how you approve one and not the others. He asked staff how they make a determination as to what meets the Code and what can create trouble for staff. Staff stated it becomes subjective and it is not their desire to be treating people unequal. 12. Commissioner Robbins asked why this structure was the only one given a citation. Staff noted this was not the first one, this is the first that appealed the citation. 13. Commissioner Kirk stated the Cove does have some special circumstances in regard to the size of the lots. Some specific requirements could be placed on the shade structures to permit their use. He would support flexibility in the Ordinance to allow them. 14. Chairman Butler stated this is a nice installation, but he does not want to approve them as it could open the door for it to be allowed anywhere. 15. Commissioner Tyler stated the City does recognize their are special circumstances with the Cove lots. He does have a problem supporting them as it will allow all types and styles that could be unattractive. 16. Commissioner Abels stated the streetscape is important and unfortunately the applicants have been taken advantage of. G:\WPDOCS\PC Minutes\9-24-02.wpd 10 4 Planning Commission Minutes September 24, 2002 17. There being no further discussion, Chairman Butler closed the public participation portion of the meeting and opened the meeting for Commission discussion. 18. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Minute Motion 2002-015, denying appeal of Public Nuisance Citation #6559, as recommended. Motion carried with Commissioner Kirk opposed. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: IX. COMMISSIONER ITEMS: A. N� report of the September 17, 2002, City Council meeting, was given. X. ADJOURNMENT: There being no furt r business, it was moved and seconded by Commissioners Abels/Tyler to adjourn his regular meeting of the Planning Commission to a regular meeting of the Planning mmission to be held October 8, 2002, at 7:00 p.m. This meeting of the Planning C mission was adjourned at 9:39 p.m. on September 24, 2002. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California a G:\WPDOCS\PC Minutes\9-24-02.wpd 11 September 29, 2002 # ATTACHMENT #7 RECEIVED Attn: City Clerk 2 ", SEP 3 � 1 IC: S City of La Quinta City Council CITY OF LA C U I; d T A 78-495 Calle Tampico C I 1 Y C L ;; ' S OFFICE La Quinta, Ca 92253 RE: LETTER OF APPEAL — Complaint #6559 "Notice of Public Nuisance" To Whom It May Concern: This is to appeal the citation issued on our canopy and ask that you also read our letter of appeal submitted to the Planning Commission along with the signatures of all of our neighbors. We may repeat ourselves in some cases but we are very passionate on this issue. We have stopped any further improvements to our property until this can been resolved and are disappointed and confused with the term "public nuisance" itself since the shade has so many benefits and absolutely no negatives. We have presented our position to the Planning Commission and they were not in agreement so we now come to you. There were comments made in reference to our shade that are in bad taste and are unfair. Someone said they do not want a "tent city"! Another referred to a "coat of many colors" impact because someone else may want a canopy in pink or some other color. I strongly suggest that each of you take the time to drive up each of the streets in the cove area to realize the eclectic make-up of this area. Color is definitely something no one has discouraged from hot pink to a mixture of green/purple/yellow by looking at the homes that have been painted in the last 3 years! My husband and I simply wanted to shade the vehicles that did not fit into the garage. We are like many families in the cove area. As a family grows, there are commonly more than two vehicles and in this case we are attempting to protect the ones in the driveway. I understand the easement needs for sidewalks (even though 12 feet seems excessive). An additional 20 feet of setback is indeed extreme. Combining the 12 feet with the 20 feet on my corner lot, you find yourself at the walls of my home. When this setback requirement was decided on, it seems impossible that the RC area was taken into consideration. The small lots in the cove area have automatic limitations and it seems confusing when we are told we cannot erect any shade within the 20 feet but a home can have the permanent structure of a wall and/or pool. Our position has been explained in the letter of appeal to the Planning Commission also. The Planning Commission was polite while listening but some had little understanding of the issue other than their desire to have a cookie cutter appearance in the cove. I would like to offer the same as before in reference to our shade. We offer to move/ reposition the canopy at our expense should any sidewalks or utility needs ever become a reality. Under no circumstances were we attempting to confront the City of La Quinta or its desire to protect property values. As for the satellite dish, we were surprised to be cited for this because it has been in place since 1992. Why weren't we told before so we could have made decisions when we remodeled our home? Now the pole itself is part of our eave on the home. At this time we are looking for a way to remove this dish but have not found an acceptable answer as yet. • 0 Page 2 of2 Please know, as we said in our earlier appeal letter, my husband and I did not ant nor expect a battle with the City of La Quinta over this beautiful canopy. I was told at the Planning Commission Appeal that other citations have been issued but I question this because if this is true, why were so many still up? There is only a 21day period within which you have to comply. If we are indeed the "example", then all cited should be notified of the appeal and its progress. Now I am hearing that the code office is issuing citations to everyone since I began my response. That was not our desire to send the code officers after those who had canopies. How long were the others allowed to remain up? We chose to purchase in the La Quinta Cove because of the individuality of its residents. We have no interest in the gated community approach of matching homes and yards. It is important to us to retain some of the freedoms in our lives and we believe the property we pay taxes on each year should be one of them. Obviously, any upgrades done to our home involve respect of our neighbors and everyone's property values. We have seen many changes within the cove area and some with delight; however, others give us a reason to question. As we stated before, our desire is to resolve this matter as quickly and calmly as possible. Should you have any questions, please do not hesitate to contact us as we are anxiously awaiting your decision now. Yours truly, Bill Jan Turner 53-750 Avenida Obreg La Quinta, Ca 92253 Bill's Office# 760.202.0204 Jan's Cell# 760.250.9056 Fax# 760.202.0021 ATTACHMENT #8 City Council Minutes 5 October 15, 2002 3. CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION ON VIOLATION OF FRONT/SIDE YARD SETBACK, SATELLITE DISH LOCATION, AND CONSTRUCTION WITHOUT A PERMIT AT 53-750 AVENIDA OBREGON. APPELLANT: BILL AND JAN TURNER. Community Development Director Herman presented the staff report. In response to Mayor Pena, Building & Safety Director Hartung confirmed the shade structure encroaches into the right-of-way approximately one foot. Council Member Adolph asked about the permit requirements. Mr. Hartung advised any structure over 120 sq. ft. of roof area must have a permit but a permit was not issued for this structure, nor would it have been approved because of the setback violations. In response to Council Member Sniff, Mr. Hartung advised shade structures are permitted if out of the setback area. A number of residents have been notified about the shade structures on their properties in the Cove but citations are on hold pending Council's action on this item. He confirmed the City has similar shade structures along the Bear Creek Bike Path and at the Fritz Burns Park. In response to Council Member Henderson, Mr. Hartung stated, typically, the front of the garage is constructed on -the setback line. Jan & William Turner explained they didn't realize a permit was required to install a canopy to shade their vehicles. The shade is needed because their vehicles are too tall to fit into their garage. Mrs. Turner commented on the need for shade structures to provide shade for vehicles and the number of such structures throughout the Cove. The setback requirement prohibits her from putting up any type of shade structure for her vehicles because she is located on a corner. She was unable to get information from the City on similar violations. Mr. Turner stated the shade structure is bolted to the ground for safety reasons. He questioned the structure being classified as a public nuisance and noted it's not a $29.95 canopy. In response to Mayor Pena, Mr. Turner stated he wouldn't have a problem with his neighbor installing a $29.95 canopy if it's needed for shade. Mrs. Turner stated they are looking for alternative suggestions to provide shade for their vehicles. City Council Minutes 6 October 15, 2002 Mayor Pena asked if City standards would allow the garage door to be raised to accommodate their vehicles, to which Mr. Hartung responded "yes." Mrs. Turner stated they were not aware of the 12-foot easement for a sidewalk and that they would be willing to move the shade structure should the City decide to install a sidewalk. Council Member Henderson stated she didn't recall sidewalks being planned on the Cove interior streets. Mr. Hartung stated the easement is City property and no structures are allowed within that area. In response to Council Member Henderson, he stated he would research the Code to find out if retractable awnings are allowed. Council Member Sniff stated he feels the need for shade structures is prevalent in the area and supports staff looking at the use of retractable awnings or other alternatives. He did not feel the Turner's shade structure is totally unattractive and would like to find a reasonable and logical solution to the matter. Council Member Adolph agreed the Turner's structure is tasteful but noted some of the other awnings are not. As for retractable awnings, he commented on the need for automatic wind sensors to avoid them being ripped off by the wind. Mrs. Turner stated she would like to have her needs addressed without taking away from someone else or reducing property values. Mr. Turner stated they installed the awning to upgrade their property and can reduce the height of the structure. In response to Council Member Perkins, Mr. Hartung stated the shade structure is also approximately one foot into the side yard setback. Council Member Perkins agreed the Turner's canopy looks nice but felt it's hard to know how to draw the line and define what looks "nice." City Attorney Jenson pointed out the Council does not have the discretion to approve a structure in the 25-foot setback area but can continue the appeal if they wish to consider amending the Municipal Code. Council Member Sniff suggested continuing the appeal and directing staff to research potential modifications to the Code. Mayor Pena stated regulations are set to keep property values at a reasonable level and it's an ongoing battle to enforce them. He felt garages should be used 4 • • City Council Minutes 7 October 15, 2002 for vehicles and not as a storage area. He felt opening the door to allow shade structures would become a problem because of the difficulty in controlling them. He noted not everyone can afford "nice" shade structures but may cry that they need shade too. He was sympathetic to the Turner's need but didn't want to deviate from current standards. Council Member Henderson wished to have staff take a look at the gazebos and umbrella -like structures in the Cove that may be in the setback area. In response to Mayor Pena, Mrs. Turner stated they will remove the satellite dish. MOTION - It was moved by Council Member Sniff to continue the appeal until a report is received back from staff. Motion failed due to lack of a second. Council Member Henderson stated she felt the issue should be dealt with and that the appeal should have an opportunity to wait until a determination is made on the entire issue. Council Member Adolph stated he understood her concern but noted there is a setback violation involved. Council Member Sniff stated he didn't feel the Turners should be compelled to remove their structure if possible modifications to the Code are going to be considered. Council Member Perkins suggested continuing the appeal for 60 days while staff looks into options for changing the ordinance. 0 MOTION - It was moved by Council Members Sniff/Henderson to continue the appeal by Bill and Jan Turner for 60 days. Motion carried with Mayor Pena voting NO. MINUTE ORDER NO. 2002-215. MOTION - It was moved by Council Members Sniff/Adolph to direct staff to research potential options for providing shade structures in the setback area for possible modifications to the ordinance. Council Member Henderson stated she wouldn't support any structures within the right-of-way, and that what may be acceptable to her would be flat and well-defined awnings that are bolted down. Mr. Hartung advised the structures have to be engineered to fall within the Building Code. 11 City Council Minutes 8 October 15, 2002 Mr. Herman asked if Council wished for staff to look at temporary or permanent structures, to which Council Member Sniff responded "both." Council Member Perkins voiced concern about changing the Code to accommodate a situation which might result in a ripple effect through the community. Council Member Adolph commented on a cantilevered, non -retractable awning that he saw installed that the manufacturer claims will withstand 80 mph winds. Mayor Pena stated he doesn't want anything approved that is not structurally sound. He was concerned about opening up a "can of worms" and lessening City standards. Council Member Henderson suggested the Turners not make costly modifications to their structure until the Council decides whether or not to modify the Code. Motion carried unanimously. MINUTE ORDER NO. 2002-216. 4. CONSIDERATyON OF AN ORDINANCE AMENDING CHAPTER 2.60, SECTION 2.60.020 (DES19NATED EMPLOYEES - DISCLOSURE CATEGORIES) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO "CONFLICT OF INTEREST CODE."� There were no changes to the staff report as submitted and on file in the City Clerk's Office. MOTION - It was moved by Council Members Sniff/Adolph to take up Ordinance No. 377 by title and number only, and waive further reading. Motion carried unanimously. ORDINANCE NO. 377 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.60 'SECTION 2.60.020 OF THE LA QUINTA CHARTER AND MUNICIPAL CODERELATING TO THE CITY OF LA QUINTA CONFLICT OF INTEREST CODE. It was moved by Council Members Sniff/Adolph to introduc�-\Ordinance No. 377 on first reading. Motion carried by the following vote: �. OF T AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: February 18, 2003 BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: Discussion of Shade Structure and Other Related Uses STUDY SESSION: in the Front/Side Yard Setback PUBLIC HEARING: RECOMMENDATION: Discuss shade structures and other related uses in the front and side yard setbacks and provide Staff with direction. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the October 15, 2002 (Attachment 1) and December 17, 2002 (Attachment 2) meetings, the City Council considered an appeal of the Planning Commission Decision of a Public Nuisance Citation regarding the violation of the front and side yard setbacks for the construction of an automobile shade structure and satellite dish. At the December 17, 2002 meeting, following discussion, staff was directed to continue the appeal and schedule a study session at the same meeting to discuss shade structures and other related uses in the front and side yard setback area. More specifically, the City Council directed staff to include the setback requirements for accessory structures as well as research potential options for modifications to the Zoning Code to allow shade structures within the required front and side yard setback areas. Code Requirements The code prescribes a variety of setback requirements for various types of structures allowed in the residential zoning districts. For the sake of discussion Staff has divided the structures into the following categories: Yard Structures: Yard Structures are those structures other than a building or carport that are typically taller than eight feet from finished grade and do not have exterior walls, These structures include, but are not limited to, patio covers, decks, play equipment, gazeboes, arbors, and trellises. Table 1 provides general setback requirements for yard structures. Table l : Yard Structure Setbacks Same as for Main Same as for Main Yard Structures Building Building (5 foot 5 feet Minimum) Garden Structures: Garden Structures are those structures that are permanently integrated into a home's landscape and are typically less than six feet in height. Garden structures include, but are not limited to, barbeques, waterfalls, fountains and fireplaces. Most of these structures can be adjacent to a property line; however a minimum 5 foot access way must be provided from the front to the rear yard. Further these structures may not be attached to a property wall/fence. Table 2 provides setback requirements for Garden Structures. Table 2: Garden Structure Setbacks Garden Structures 0 Fireplace 5' 0 0 5' 5' Accessory Structures: Accessory Structures are those structures other than a garage or carports that are similar to yard structures, but have exterior walls. These structures include storage buildings and garden sheds. Table 3 provides setback requirements for Accessory Structures. 2, Table 3: Accessory Structure Setbacks 0-100 20' 3'-6" 10' 3'-6" 101-200 20' 5' 10' 5' 200 + Same as for main building Carports and Garages: Table 4 provides front yard setback requirements for garages based upon the type of garage door. Table 5 provides front yard setback requirements for carports. Garages or carports that have access from the rear of the lot may have a 5 foot rear yard setback. Note that Staff considers shade structures "carports" and therefore subject to these setback requirements. Table 4: Garage Setbacks RVL 30' 30' 20' All other residential 25' 20' 15' districts Table 5: Carport Setbacks RVL All other residential districts 30' 20' Swimming Pools and Spas: Table 6 provides setback requirements for swimming pools and spas in all zoning districts. Note homes with property lines adjacent to common open area within gated private communities may vary from these setback requirements. Table 6: Pool and Spa Setbacks i The mechanical equipment for swimming pools and spas may be located in the front or rear yard, but must be screened (from at least three sides) from public view by a masonry wall. The wall must comply with all applicable code requirements. Mechanical Eauipment: Mechanical equipment includes equipment other than swimming pool equipment that is utilized by a home. This equipment includes, but is not limited to, air conditioning condensing units, water softener, etc. The equipment is allowed in the rear yard, unless the property is smaller than 5,000 square feet in size, in which case, the equipment may be located in the front yard provided that a masonry wall is constructed to screen the equipment from view. Mechanical 0. 5' 0' Eauipment Surrounding Communities Surrounding Communities have various regulations governing accessory structures; but generally speaking, cities either do not allow structures in front/side yards or require that structures comply with specific setback and design requirements. Temporary Structures Temporary structures are those structures allowed on a temporary basis, provided they comply with all applicable setback requirements and are not erected for more than 180 days within a 12 month period. Should the Council wish to consider allowing shade structures on a temporary basis, regulations should be established to specify the duration of structures. Also, the Code Compliance Department will need to establish a protocol to: • Identify the shade structures in the City; • Inform owners of the code requirements; • Verify that garages have not been illegally converted; and • Monitor the properties for compliance with time requirements. Note that continuous ongoing monitoring activity will be required to ensure compliance with the time regulations. Because temporary shade structures do not require foundations, they could become projectiles during wind gusts. Should the Council allow shade structures on a temporary basis, a permit should be required to make certain that wind load A 11 requirements are properly addressed. Permanent Structures Building permits are required for permanent structures in excess of 120 square feet. These structures require structural design by a licensed architect or engineer and must comply with all applicable setback requirements. As indicated previously, shade structures should obtain a permit to make certain that wind load requirements are properly addressed. Permanent shade structures would allow parking in the driveway, which could facilitate the conversion of garages to other uses, reduce the amount of on -site parking, and increase street parking. Code Compliance Department would need to ensure that garages have not been converted to other uses prior to the issuance of a permit. Also, the Code Compliance Department would need to monitor properties with permanent shade structures to: • Identify the shade structures in the City; • Inform owners of the permit requirements; and • Monitor the properties for compliance. Liquid Propane Gas (LPG) Tanks Please note that many homes in the Cove have LPG tanks that have been legally located adjacent to the interior front/side property lines. LPG tanks were approved at these locations because nothing could be built within the front and side setback areas. The Fire Code requires a minimum 10 foot setback from any on or off -site tank. Therefore, a shade structure would not be permitted in a front/side yard if a tank is located anywhere within 10', even if the tank is on an adjacent property. Likewise, a tank would not be allowed if a shade structure has been erected anywhere within 10'. Therefore, preexisting structures would have precedence over the placement of subsequent structures, and future applicants would not be able to enjoy the benefit of the code requirements. Color, Size, and Shape Many shade structures, especially temporary shade structures, are not architecturally consistent with dwelling units and do not utilize similar materials. Most shade structures consist of a metal frame with and fabric cover. In certain cases, accessory structures that are not consistent with the dwelling unit are permitted in the front of the home, but must meet certain setback requirements and/or screening requirements. Should shade structures be permitted, they should be compatible with the home's architectural style and materials. The Council may wish to establish specific design standards that would address the following criteria: • Material (e.g. wood, stucco, etc.); • Design (e.g. trellis, porte cochere, etc); • Color (e.g. to match home or trim); • Landscaping (e.g. around columns, to screen from view, etc.); and • Size (no bigger than driveway). The Community Development Director should also have the discretion to review and approve these structures to ensure compatibility. To minimize their appearance, shade structures should be open on all sides, if detached; if attached, structures should be open on three sides. Retractable Shade Structures As indicated previously, the Council may wish to permit retractable shade structures. A permit should be required to make certain that it is consistent with the wind load requirements. The retractable structure housing should be painted to match the home and comply with setback requirements as required by Section 9.50.060. Location Should shade structures be allowed, the Council may wish to consider setback requirements (if different than current code requirements). Shade structures should be allowed over the driveway only, to prevent the tenting of the entire front yard area. Maintenance Most temporary shade structures include canvas covers that require routine maintenance. The Council should also consider maintenance provisions. The following provisions should be reviewed if fabric awnings are considered: • Holes in the fabric that exceed 10% of the area of the entire fabric is a violation and must be repaired or replaced. • If the fabric becomes detached from the frame by more than 10% of the perimeter it is a violation and must be repaired or replaced. • All structures must remain free from graffiti, stains and burn marks and other such defects. If the combined area of said defects exceeds 5% of the total area of the fabric, it shall be considered excessive and the fabric must be r ri repaired or replaced. • All repairs must be made with materials similar to the original installation and approved by the Director. • If the fabric is removed from the support framework and is not replaced within 15 days it shall be considered a violation and must be removed. Other Issues There are no code provisions for "art" in private residences that is visible from public view. Screening requirements (e.g. screen walls or landscaping) and/or design standards (e.g. height requirements) should be considered to conceal "art" from public view. Summary The following matters should be considered if the Council proposes to allow temporary shade structures: • New permit requirements, including design and maintenance requirements, and approval process; • Additional code enforcement process and ongoing monitoring; • 10' setback, if adjacent to LPG tank; and • Loss of front yard open space. The following matters should be considered if the Council proposes to allow permanent shade structures: • New permit requirements, including design and maintenance requirements, and approval process; • Additional code enforcement process and ongoing monitoring; • 10' setback, if adjacent to LPG tank; • Loss of front yard open space; • Increased street parking; and • Potential garage conversions. Respectfully submitted, J ry erman, ommunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . City Council minutes of October 15, 2002 (excerpt only) 2. City Council minutes of December 17, 2002 (excerpt only) ATTACHMENT 1 Jan & William Turner explained they didn't realize a permit was required to install a canopy to shade their vehicles. The shade is needed because their vehicles are too tall to fit into their garage. Mrs. Turner commented on the need for shade structures to provide shade for vehicles and the number of such structures throughout the Cove. The setback requirement prohibits her from putting up any type of shade structure for her vehicles because she is located on a corner. She was unable to get information from the City on similar violations. Mr. Turner stated the shade structure is bolted to the ground for safety reasons. He questioned the structure being classified as a public nuisance and noted it's not a $29.95 canopy. In response to Mayor Pena, Mr. Turner stated he wouldn't have a problem with his neighbor installing a $29.95 canopy if it's needed for shade. Mrs. Turner stated they are looking for alternative suggestions to provide shade for their vehicles. 9 I of 1 1 t City Council Minutes 6 October 15, 2002 Mayor Pena asked if City standards would allow the garage door to be raised to accommodate their vehicles, to which Mr. Hartung responded "yes." Mrs. Turner stated they were not aware of the 12-foot easement for a sidewalk and that they would be willing to move the shade structure should the City decide to install a sidewalk. Council Member Henderson stated she didn't recall sidewalks being planned on the Cove interior streets. Mr. Hartung stated the easement is City property and no structures are allowed within that area. In response to Council Member Henderson, he stated he would research the Code to find out if retractable awnings are allowed. Council Member Sniff stated he feels the need for shade structures is prevalent in the area and supports staff looking at the use of retractable awnings or other alternatives. He did not feel the Turner's shade structure is totally unattractive and would like to find a reasonable and logical solution to the matter. Council Member Adolph agreed the Turner's structure is tasteful but noted some of the other awnings are not. As for retractable awnings, he commented on the need for automatic wind sensors to avoid them being ripped off by the wind. Mrs. Turner stated she would like to have her needs addressed without taking away from someone else or reducing property values. Mr. Turner stated they installed the awning to upgrade their property and can reduce the height of the structure. In response to Council Member Perkins, Mr. Hartung stated the shade structure is also approximately one foot into the side yard setback. Council Member Perkins agreed the Turner's canopy looks nice but felt it's hard to know how to draw the line and define what looks "nice." City Attorney Jenson pointed out the Council does not have the discretion to approve a structure in the 25-foot setback area but can continue the appeal if they wish to consider amending the Municipal Code. Council Member Sniff suggested continuing the appeal and directing staff to research potential modifications to the Code. Mayor Pena stated regulations are set to keep property values at a reasonable level and it's an ongoing battle to enforce them. He felt garages should be used City Council Minutes 7 � October 15, 2002 for vehicles and not as a storage area. He felt opening the door to allow shade structures would become a problem because of the difficulty in controlling them. He noted not everyone can afford "nice" shade structures but may cry that they need shade too. He was sympathetic to the Turner's need but didn't want to deviate from current standards. Council Member Henderson wished to have staff take a look at the gazebos and umbrella -like structures in the Cove that may be in the setback area. In response to Mayor Pena, Mrs. Turner stated they will remove the satellite dish. MOTION - It was moved by Council Member Sniff to continue the appeal until a report is received back from staff. Motion failed due to lack of a second. Council Member Henderson stated she felt the issue should be dealt with and that the appeal should have an opportunity to wait until a determination is made on the entire issue. Council Member Adolph stated he understood her concern but noted there is a setback violation involved. Council Member Sniff stated he didn't feel the Turners should be compelled to remove their structure if possible modifications to the Code are going to be considered. Council Member Perkins suggested continuing the appeal for 60 days while staff looks into options for changing the ordinance. MOTION - It was moved by Council Members Sniff/Henderson to continue the appeal by Bill and Jan Turner for 60 days. Motion carried with Mayor Pena voting NO. MINUTE ORDER NO. 2002-215. MOTION - It was moved by Council Members Sniff/Adolph to direct staff to research potential options for providing shade structures in the setback area for possible modifications to the ordinance. Council Member Henderson stated she wouldn't support any structures within the right-of-way, and that what may be acceptable to her would be flat and well-defined awnings that are bolted down. Mr. Hartung advised the structures have to be engineered to fall within the Building Code. r r City Council Minutes 8 October 15, 2002 Mr. Herman asked if Council wished for staff to look at temporary or permanent structures, to which Council Member Sniff responded "both." Council Member Perkins voiced concern about changing the Code to accommodate a situation which might result in a ripple effect through the community. Council Member Adolph commented on a cantilevered, non -retractable awning that he saw installed that the manufacturer claims will withstand 80 mph winds. Mayor Pena stated he doesn't want anything approved that is not structurally sound. He was concerned about opening up a "can of worms" and lessening City standards. Council Member Henderson suggested the Turners not make costly modifications to their structure until the Council decides whether or not to modify the Code. Motion carried unanimously. MINUTE ORDER NO. 2002-216. 4. CONSIDERAT40N OF AN ORDINANCE AMENDING CHAPTER 2.60, SECTION 2.60.020 (DESIGNATED EMPLOYEES - DISCLOSURE CATEGORIES) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO "CONFLICT OF INTEREST CODE."\ There were no changes to the staff report as submitted and on file in the City Clerk's Office. MOTION - It was moved by Codncil Members Sniff/Adolph to take up Ordinance No. 377 by title and number only. and waive further reading. Motion carried unanimously. ORDINANCE NO. 377 AN ORDINANCE OF THE CITY COUNCIL' -,OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.60 \SECTION 2.60.020 OF THE LA QUINTA CHARTER AND MUNICIPAL CODER\ ATING TO THE CITY OF LA QUINTA CONFLICT OF INTEREST CODE. It was moved by Council Members Sniff/Adolph to introducb�Ordinance No. 377 on first reading. Motion carried by the following vote: \ \ , WN OR ATTACHMENT 2 City Council Minutes 6 December 17, 2002 2. CONTINUED CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DECISION ON A PUBLIC NUISANCE CITATION REGARDING THE VIOLATION OF FRONT/SIDE YARD SETBACK, SATELLITE DISH LOCATION, AND CONSTRUCTION WITHOUT A PERMIT AT 53-750 AVENIDA OBREGON. APPELLANT: BILL AND JAN TURNER. Planning Manager Orci presented the staff report. In response to Council Member Henderson, Mr. Orci stated the staff report addresses shade structures in setback areas. Any other issues, such as jacuzzis and ponds, can be brought back for review in another report. Council Member Henderson recommended this issue be brought back in a study session where all the issues can be discussed. Council Member Perkins agreed and commented on the need for residents to use their garages for parking their vehicles instead of a storage area. Jan & Bill Turner, 53-750 Avenida Obregon, the appellant, stated they don't have enough room to park all of their vehicles in the garage. As for the satellite dish, it will be removed in January. Mr. Turner questioned the Planning Commission spending enough time on this issue but stated he would remove the shade structure if that is Council's direction. He added they have received nothing but favorable responses on the shade structure from their neighbors. Council Member Sniff stated he didn't have a problem discussing all of the issues in a study session but felt shade structures are the primary issue. He suggested the appeal be continued until after the study session is held. Council Member Osborne concurred. Mayor Adolph agreed and supported looking at the issue citywide. MOTION - It was moved by Council Members Sniff/Henderson to continue the appeal by Bill and Jan Turner (regarding a shade structure at 53-750 Avenida Obregon) to the second meeting in February and direct staff to schedule a study session at the same meeting to discuss shade structures and other things such as jacuzzis and ponds in setback areas. Council Member Henderson noted residents are aware of how much room they have for parking when they buy their homes. She felt staff could perhaps come up with some type of wood lattice structure and provide a standard for residents to use. �J Motion carried unanimously. MINUTE ORDER NO. 2002-240. City Council Minutes 7 December 17, 2002 Mayor Adolph noted this is the last meeting that Desert Sun reporter, Richard Guzman, will be covering the City. He suggested sending a letter of appreciation for his news coverage of La Quinta City Council meetings. Council concurred. 3. CONSIDERATION OF AN APPOINTMENT OF TWO COUNCIL MEMBERS TO SERVE ON THE DESERT PLEIN AIR ART PURCHASE COMMITTEE. Community Services,,Director Horvitz presented the staff report. Council Member Henderson questioned what is meant by "hosting" a group of artists as proposed in the La Quinta Arts Foundation letter. Ms. Horvitz stated a representative from the Arts Foundation is not available to answer that question. Council Member Sniff stated he was not happy about dividing up the $7,500 into two art pieces but will go along with the Council's decision. He suggested Council Member Henderson\;and Mayor Adolph be appointed to serve on the committee, along with two n embers of the Cultural Arts Commission. In response to Council Member`Osborne, Council Member Henderson explained how the funds were divided between art pieces from the Plein Air and Arts Festival events. She stated she %�ould support a higher amount if funded from the Art in Public Places Fund. , Mayor Adolph noted if the entire $2,500 is not spent at the Plein Air event, the balance will go toward the Arts Festival art purchase. MOTION - It was moved by Council Members Sniff/Perkins to appoint Council Member Henderson and Mayor Adolph to serve on the Desert Plein Air Art Purchase Committee and to request the Cultural Arts Commission to name two members to serve on the committee with the expenditure not to exceed $2,500. Motion carried unanimously. MINUTE ORDER NO. 2002-241. 4. CONSIDERATION OF PERMIT APPLICATION TO THE FEDERAL FISH AND WILDLIFE SERVICE REGARDING THE AMENDMENT TO THE FRINGE -TOED LIZARD M.O.U. L Community Development Director Herman presented the staff report. REPORT/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 8, 2003 I. CALL TO ORDER 10:00 a.m. A. This meeting of the Architectural and Landscaping Committee was called to order at 10:12 a.m. by Planning Manager Oscar Orci who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and David Thoms. C. Staff present: Planning Manager Oscar Orci, Management Analyst Debbie Powell, Principal Planner Stan Sawa, Associate Planners Wallace Nesbit and Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: It was moved and seconded by Committee Members Cunningham/Thoms to reorganize the agenda to take Item C as Item A. Unanimously approved. IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of December 4, 2002. There being no corrections, it was moved and seconded by Committee Members Thoms/Bobbitt to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Commercial Property Improvement Program 2003-020; a request of Santa Rosa Developers for review of a request for funding to enhance the exterior/entry of the Santa Rosa Plaza development located at the northwest corner of Calle Tampico and Desert Club Drive. 1 . Management Analyst Debbie Powell gave a report on the request r and introduced the applicants for the project. G:\WPDOCS\ARLC\l-8-03.wpd 1 Architectural & Landscape Review Committee Minutes January 8, 2003 2. Committee Member Thoms questioned whether this type of application qualified for the loan. Staff stated we do fund new construction projects and it does falls under that category. 3. Committee Member Cunningham stated he has the same problem and it is an issue of what is the spirit of this program. His understanding of the program was to help enhance the older buildings in the Village. To help make the Village more vibrant and encourage development in the Village area. He still feels this money should be for the "moms and pops" to help them enhance their buildings. If the program guidelines allow funding for this type project, then he has no problem. 4. Committee Member Thoms stated there are a lot of new projects in the Village and questioned whether this would set a precedent for funding. He appreciates the applicant's intent, but believes the money should be more for remodeling and not new construction. 5. Committee Member Bobbitt stated he concurred. The program has always been difficult to interpret. He would prefer to have someone from the City make a more definitive definition as to how the funds are to be used. If this is approved today, it may set the precedent and deplete the funds that should be available for the older buildings that need the help. 6. Committee Member Thoms noted the project does not meet funding criteria as set forth in the checklist. 7. Ms. Bridgett Myers, Santa Rosa Development stated staff suggested they apply for the loan. They have been working with their neighbors to help enhance their site as well as their own and this was the intent. They do not believe they should be associated with discussion regarding the parameters of the program. 8. Committee Member Bobbitt stated they have been struggling with this program in regard to what should be funded since the beginning. The project looks great and he has no issue with the request. The question is the purpose of the program. 9. Committee Member Cunningham stated he would like to continue this request and direct staff to either provide a more definitive explanation of what the funds are to be used for or schedule a meeting where the Committee can meet with the appropriate staff to answer their questions regarding the program. G:\WPDOCS\ARLC\l-8-03.wpd 2 Architectural & Landscape Review Committee Minutes January 8, 2003 10. Committee Member Thorns also asked for clarification as to whether a request can be made for architectural work or site work, as well. 1 1 . There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to continue CPIP 2003- 020, with direction to staff for a clear explanation as to the policies and criteria of the program. Unanimously approved. B. Site Development Permit 2002-757; a request of Affiliated construction/La Quinta Developers. for review of architecture and landscaping plans for a 5,000 square foot two story office building in the La Quinta Professional Plaza located within Parcel 3 of Parcel Map 29889 at the southeast corner of Avenue 47 and Washington Street. 1 . Committee Member Thorns stated he does reside within Lake La Quinta, but has no real project interest within a 500-foot radius of the project. 2. Associate Planner Wallace Nesbit described the project and introduced the applicants for the project. 3. Committee Member Thoms stated the color on the renderings appears to be different on the east and west elevations. Staff stated the color boards were a better indicator and the project colors will coordinate with the existing buildings. 4. Committee Member Cunningham stated it mirrors all the other architectural treatments at the site and he as no objections. 5. Committee Member Thorns asked staff why they were asking the Committee to review the west elevations. Staff clarified it was to ensure it matches up with the rest of the complex. 6. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-001 recommending approval of Site Development Permit 2002-757 as submitted. Unanimously approved. B. Site Development Permit 2002-756; a request of David and Jamie Reulman/Radioactive for review of architectural and landscaping plans for a 15,248 square foot two story commercial building at 79-441 Corporate Centre Drive. G:\WPDOCS\ARLC\l -8-03.wpd 3 Architectural & Landscape Review Committee Minutes January 8, 2003 1 . Associate Planner Greg Trousdell gave an overview of the project and introduced the applicants for the project. Mr. Ricciardi, architect for the project, gave a further presentation of the project. 2. Committee Member Cunningham questioned the "living quarters" in the structure. Mr. Reulman, applicant for the project, explained it was a showroom simulation to show what can be done in a house. 3. Committee Member Thoms asked if the driveway would extend for this project. Mr. Ricciardi indicated where the access locations were on the site map. Ray Martin, landscape designer, explained the revised landscape plan. 4. Committee Member Thoms stated the proposed landscaping will not adequately serve as a retention basin. Staff stated the plans had been submitted on December 31 st to the Public Works Department, who was currently reviewing them. Staff had not yet had the opportunity to review them. This retention basin is for nuisance water only. The entire site has been required to drain to the north into the CVWD Channel. Committee Member Thoms stated that if the retention basin is required for the northeast corner of the site, this landscape plan does not work. He would agree that this parkway retention basin should be eliminated. 5. Committee Member Thoms asked that the plant material between the planter and where the cars park be eliminated as the plants only get trampled. On the side were there are no cars to be parked, it can remain. He expressed concern about the roll -up doors on the west side that will be open during business hours. If this is a shared driveway, it could be unsightly. Mr. Ricciardi stated he has spoken with the developer to the west and their buildings will hide the bays. 6. Committee Member Bobbitt asked if there was any architectural theme for this commercial development. Staff noted each building can have its own theme. 7. There being no further discussion, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2003-002 recommending approval of Site Development Permit 2002-756 as amended: G:\WPDOCS\ARLC\1-8-03.wpd 4 Architectural & Landscape Review Committee Minutes January 8, 2003 1 . The plant material shall be removed from the area in front of the cars on the north side of the building. 2. Applicant is to work with staff to eliminate the retention basin in the Corporate Centre Drive parkway. If the retention plan is required, the applicant is to work with staff to develop a landscape plan that works as a retention basin. Unanimously approved. C. Site Development Permit 2002-758; a request of Cornerstone Developers for review of prototype architectural and model home landscaping plans for four residential unit plans located within Tract 30521 at the northeast corner of Washington Street and Miles Avenue 1 . Principal Planner Stan Sawa, gave an overview of the project and introduced Joe Swain, Cornerstone Developers, and Ray Lopez, the landscape architect for the project. 2. Committee Member Bobbitt asked for clarification as to whether or not he was in conflict with the project. Staff indicated that if he has real estate interest within 500 feet of the project, including common area, he must not participate in this discussion. Committee Member Bobbitt indicated he has no real estate within 500 feet of the project.. 3. Committee Member Thorns recommended eliminating the windows on the garage doors. He also recommended there be pedestrian access between the models and the parking lot before the landscaped corner. Mr. Lopez stated he would extend the handicapped walkway to allow access. Committee Member Thorns asked that there be some slight mounding to the lawn area also and remove the triangle portion of the landscaping on Lot 8 at the sidewalk. 4. Committee Member Bobbitt stated his personal opinion is that he is not a big fan of the use of decomposed granite. 5. Committee member Cunningham asked that they be required to use the decorative chimney caps. Other than that, the project is in keeping with the area and he has no problems with the project. G:\WPDOCS\ARLC\1-8-03.wpd 5 Architectural & Landscape Review Committee Minutes January 8, 2003 6. Mr. Swain questioned the need for a meandering wall as well as the sidewalk. Committee Member Cunningham stated the general rule is to have in -fill projects blend in with the adjoining projects and yet bring their own character to the area. In regard to the wall, he would suggest they take advantage of the high visibility at this corner by giving some special treatment to the wall. Mr. Lopez stated the sound and grading studies will have requirements as well. 7. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Thoms to adopt Minute Motion 2003-003 recommending approval of Site Development Permit 2002-738 as amended: 1 . Windows on the garage doors are to be eliminated. 2. The triangular portion of the landscaping on Lot 8 shall be removed 3. A walkway shall be constructed to tie in the parking lot to the models next to the handicapped parking space. 4. Decorative chimney caps shall be required on all houses with chimneys. 5. The lawn areas shall be mounded 12-18 inches. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Bobbitt to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on February 5, 2003. This meeting was adjourned at 1 1 :24 a.m. on January 8, 2003. Respectfully submitted, Execive Secretary City ofCLa_-(Yuinta, California G:\WPDOCS\ARLC\l-8-03.wpd 6 REPORT/INFORMATIONAL ITEM: 17 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 14, 2003 CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler, and Chairman Richard Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Assistant City Engineer Steve Speer, Planning Manager Oscar Orci, Associate Planner Wallace Nesbit, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of December 10, 2002. There being no corrections, it was moved and seconded by Commissioners Abels/Robbins to approve the minutes as presented. Unanimously approved. B. Department Report: Community Development Director Jerry Herman informed the Commission about the upcoming League of California Cities Planners Institute to be held March 20-22, 2003 in San Diego. V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None A. Site Development Permit 2002-757; a request of La Quinta Developers for consideration of development plans for construction of a -:E5,000 square foot commercial office building in an approved commercial office complex located on the south side of Avenue 47 at Caleo Bay Drive, east of Washington Street. G:\WPDOCS\PC Minutes\1-14-03.wpd Planning Commission Minutes January 14, 2003 1. Chairman Butler asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if the elevators were located only on the center portion of the building. Staff noted the location of the elevators on the site plan. 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. The applicant was available to answer any questions. 4. There being no questions of the applicant and no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 5. There being no discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Resolution 2003-001, approving Site Development Permit 2002-757, subject to the conditions as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: None. ABSTAIN: None. B. General Plan Amendment 2002-088; a request of the City for consideration of an Amendment to the City's General Plan Circulation Element by changing the existing classification for the following streets: Fred Waring Drive, Adams Street, and Dune Palms Road. 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins asked if this change would mean a restriping of the street to make it into six lanes. Staff noted it would still require some widening in the County. Commissioner Robbins asked about the potion that is still in the County. Staff r . W G:\WPDOCS\PC Minutes\1-14-03.wpd Planning Commission Minutes January 14, 2003 stated there is enough room to have six lanes, but not enough area for curb. Commissioner Robbins stated he had a concern regarding those homes who take direct access onto Fred Waring Drive. Staff stated on -site turn-arounds may have to be provided for those homes that back directly onto Fred Waring Drive. 3. Commissioner Tyler asked if that portion of Fred Waring Drive across from Palm Royale was part of the proposed development to provide six lanes, or will it remain vacant. Staff stated Fred Waring Drive is one of the must build streets, but is not part of the current discussions. Jefferson Street has the priority. The City may have to use public funds to finish Fred Waring Drive. 4. Chairman Butler asked if the speed limit would be changed on any of these streets. Staff stated the speed limits are set by the motoring public with statistical analysis used to determine if a change needs to be made. 5. There being no further questions of staff and no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 6. It was moved and seconded by Commissioners Tyler/Abels to adopt Resolution 2003-002, approving General Plan Amendment 2002-088, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler, NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A. Site Development Permit 2002-758, a request of Cornerstone Developers for review of architectural and model home landscaping plans for four new prototype residential units located at the northeast corner of Washington Street and Miles Avenue. 1. Commissioner Robbins stated he may have a potential conflict of interest as this project abuts his property and removed himself from the dais. Chairman Butler asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. n n G:\WPDOCS\PC Minutes\1-14-03.wpd 3 Planning Commission Minutes January 14, 2003 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if this would need a compatibility review. Staff indicated it would not, as it is a separate tract and not a part of any of the other existing tracts. 3. Commissioner Tyler asked for an explanation of the Architecture and Landscaping Review Committee (ALRC) recommendation. Staff explained the conditions imposed by the ALRC on the site map. Commissioner Tyler asked for an explanation of the air conditioning pads. Staff explained the condition would ensure they provide the appropriate distance on the side yard. Commissioner Tyler asked staff to explain the requirements of the Zoning Code in regard to sideyard setbacks. Staff stated the provisions in the Zoning Code and reminded the Commission this subject would be before the Commission on January 28, 2003 for discussion and to provide staff with direction. If any Code changes are made, this developer may be required to meet the new requirements. 4. Commissioner Kirk asked for clarification on the elimination of the windows on the garage doors. Staff explained it was a recommendation of the ALRC. Commissioner Kirk asked if one of the models would contain water efficient plants. Staff stated it was a standard conditions. Commissioner Kirk asked the status of the CVWD Water Efficient Ordinance. Staff would report on the status at the next meeting. Commissioner Kirk asked if a provision could be drafted in the interim. 5. Commissioner Tyler asked if the street names noted on the tract map were approved, or suggestions. Staff stated the normal process is for them to be submitted for approval. Staff would review and see if they were approved. 6. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Joe Swain, representing Cornerstone Developers gave a presentation on the project, and explained the "shaded" area on the roof as requested by Commissioner Kirk. 7. Commissioner Kirk asked if there was any objection to the ALRC recommendation on the curvilinear landscaping. Mr. Ray Lopez, landscape architect for the project, stated the area of concern is so small it is not an issue with them. In regard to the drought tolerant landscaping they do encourage it, but it is still a hard sell. G:\WPDOCS\PC Minutes\1-14-03.wpd 4 Planning Commission Minutes January 14, 2003 8. Commissioner Tyler stated there seems to be a similarity between these models and those proposed for the Esplanade project. Mr. Swain stated they are, but larger. 9. Mr. Brad Phoenix, 44-290 Via Coronado, asked for an explanation about a rumor regarding gating this project. Planning Manager Oscar Orci stated there is a portion of the lots that will be connected to the northern tract and the applicant is exploring the option of constructing gates at this location. The streets are public and they would need to be vacated before it could be approved. Mr. Swain indicated the southerly gate and northern entrances on the map. They have tried to encourage some dialog with the residents to introduce a gate at the entrance off Washington Street, but after reviewing all the implications, they decided it would be better to review it further at a later date and not make it a part of this process 10. Mr. D. J. Ryan, 44-265 Via Coronado, asked what percentage of the homeowners would be required to make this happen. City Attorney Kathy Jensen stated the streets are currently public and in order for them to become private streets, the City Council would have to adopt findings determining the streets are no longer necessary. A homeowners' association would have to be formed along with a maintenance agreement for the roads. 1 1. There being no further questions of the applicant, Chairman Butler closed the public participation portion and opened the matter for Commission discussion. 12. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Minute Motion 2003-001, approving Site Development Permit 2002-758, as amended: a. Windows on the garages allowed as an option. Unanimously approved VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. G:\WPDOCS\PC Minutes\1-14-03.wpd 5 Planning Commission Minutes January 14, 2003 IX. COMMISSIONER ITEMS: A. Chairman Butler asked for participation on who would be the Commission's representative to the City Council meetings. It was determined to be a rotational attendance by the Commission. Commissioner Abels offered to attend the meeting of January 21, 2003, and staff would prepare a rotational list for the remainder meetings. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held January 28, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 7:51 p.m. on January 14, 2003. Respectfully submitted, i -- L Be y J., S) er, Exec utiv;Aecretary City d`f-L-a'Quinta, California G:\WPDOCS\PC Minutes\1-14-03.wpd 6 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA January 28, 2003 7:00 P.M. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Vice Chairman Tyler who asked Commissioner Robbins to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, and Vice Chairman Robert Tyler. It was moved and seconded by Commissioners Kirk/Robbins to excuse Chairman Butler. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, Environmental Consultant Nicole Criste, Associate Planner Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. Staff asked that Item "B" under Business Items be corrected to read: "Request: Request for a finding of General Plan conformity for the City of La Quinta's proposed acquisition for the extension of La Quinta Drive." IV. CONSENT ITEMS: A. Vice Chairman Tyler asked if there were any corrections to the Minutes of January 14, 2003. There being no corrections, it was moved and seconded by Commissioners Abels/Robbins to approve the minutes as presented. Unanimously approved. B. Department Report: None. V. PRESENTATIONS: None G:\WPDOCS\PC Minutes\1-28-03.wpd 1 Planning Commission Minutes January 28, 2003 VI. PUBLIC HEARINGS: None A. Environmental Assessment 2002-460 and Site Development Permit 2002-753; a request of Evergreen Devco, Inc./Eisenhower Medical Center for certification of a Mitigated Negative Declaration of environmental impact and review of development plans for a 14,560 square foot drug and retail store on a 4.03 acre site located at the northeast corner of Avenue 48 and Washington Street. 1. Vice Chairman Tyler asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Vice Chairman Tyler asked if there were any questions of staff. Commissioner Kirk assumed traffic would be an issue and asked staff to comment on whether or not the traffic would be a significant impact. Assistant City Engineer Steve Speer stated it would not. At the time the General Plan was updated the traffic analysis anticipated what the traffic load would be for all the streets in La Quinta at a buildout scenario. They load the anticipated traffic onto the streets to know what size the streets should be. Then when proposals such as this come before the City there is only a need to ask for additional right of way. This project is within what the General Plan anticipated for these streets. Commissioner Kirk asked about the previous design submitted by Walgreens at Avenue 50 and Washington Street and why it was denied for that location. Staff noted the additional applications and requirements that were required for approval at the prior site. Commissioner Kirk asked if this project was consistent with the zoning designations of Community Commercial. Staff stated it is. 3. Commissioner Abels stated he thought the architectural design was different. Staff noted it was. 4. Vice Chairman Tyler asked staff to indicate the location of the 150 foot Image Corridor setback from Washington Street would be and reaffirmed the height limit at this location was 22 feet and asked what the height limit would be beyond that. Staff indicated the location on the map and confirmed the height limit was 22 feet within the setback and beyond that they could go up to 40 feet. The proposed building and tower were within the height limits. -. G:\WPDOCS\PC Minutes\1-28-03.wpd 2 Planning Commission Minutes January 28, 2003 5. There being no further questions of staff, Vice Chairman Tyler asked if the applicant would like to address the Commission. Mr. Tim O'Neil, Evergreen Devco, Inc., the applicant, gave a presentation on the project and noted the upgrades they had made to the project site and the building itself. He further noted this site will not make application for a liquor license and the store hours will be 8:00 a.m. to 10:00 p.m. and the lighting plan would be consistent with the store hours. They have eliminated their typical neon sign on the tower and designed a four-sided architectural building. 6. Vice Chairman Tyler asked if there were any conditions they wanted to address. Mr. O'Neil stated Condition #40, and #50. On Condition #40 needs clarification as the sentence is unfinished. The second Condition is #50 requiring the proposed drive through for the pharmacy shall be a minimum of 12 feet wide with proper striping. They agree with the proper striping, but typically work with a nine and ten foot drive through lane with an island that separates the two lanes that is three foot wide. They would request to keep the nine and ten foot lanes. Vice Chairman Tyler asked how this compares with the store at Washington Street and Avenue 42 in Bermuda Dunes. Mr. O'Neil stated it should be a prototype or criteria store, which would have the nine foot on the internal lane, a three foot island, and then a ten foot lane. 7. Ms. Emily Hemphill, attorney for the applicant, stated there were two other conditions of concern that she would address. First Condition #10 which relates to the dedication along Washington and Condition #11 which is for the dedication of the landscape strip along Washington. They have found that their property is not contiguous to Washington Street. There is a landscape strip along Washington that is owned by the La Quinta Commercial Owners Association. The property owners association that maintains the common area for all the commercial development. So a dedication on their property in the absence of this, will not give the City what they are wanting. They would like to suggest they condition their dedication for the ultimate width of Washington Street such that it does not have to occur until that strip is acquired. The second issue is Condition #38, the joint access. Under this condition her client is being required to provide half of the driveway access onto ` Washington Street with the remainder being provided by the property owner to the north. Their concern is financing and timing. They have not been given an indication that this property } G:\WPDOCS\PC Minutes\1-28-03.wpd 3 Planning Commission Minutes January 28, 2003 owner is ready to proceed with his development and because it is unknown when they will begin their process, they would like to suggest an alternate condition: "In the event the adjacent property owner to the north refuses to grant the required easements for the shared access, they be permitted to put the full width of the Washington Street access on their property and then if the property to the north is later developed, and requires the access, they can provide an easement with both properties sharing the access maintenance costs." 8. Vice Chairman Tyler asked if there was a similar condition for the Marriott project. Community Development Director Jerry Herman stated yes, but it is based on timing. Ms. Hemphill stated their only concern is that should they not develop their property, they not be left with half a driveway. 9. Vice Chairman Tyler asked if there was any other public comment. Mr. Bob Lowry, 48-265 Paso Tiempo Lane, representing the Master Board of Directors for Rancho La Quinta, stated the majority of their members are against locating a Walgreens drug store at this site. They are proud of Rancho La Quinta and La Quinta. A drug store with bright lights on tall poles with a sign 13 feet above the street does not belong across the street from this development. It belongs in a retail corridor. 10. Mr. Bill Ivey, 78-665 Descanso Lane, stated he has been in the Valley for 50 years and chose their home in Rancho La Quinta because they love this area. Their home is about six houses from the corner of this site. It was their understanding that this site was to be an office building and now it is being proposed as a drug store. They do not want it as they know it will devalue their property over time and their lifestyle. Retail uses always bring excessive lighting, traffic, etc. and many are impossible to mitigate. The demographics will not support the use at this location. They commend the developer for their efforts to upgrade their design, but still respectively request the Planning Commission deny the project. 1 1 . Mr. Rob Dawson, 79-770 Rancho La Quinta Drive, stated he is a member of the safety committee for Rancho La Quinta and they believe this proposal represents some safety concerns such as n �- G:\WPDOCS\PC Minutes\1-28-03.wpd 4 Planning Commission Minutes January 28, 2003 poor ingress and egress onto the site. Both medians create a circulation problem with right -in, right -out, and u-turns will increase accidents. They ask that this proposal be denied. 12. Mr. Chuck Sullivan, 40-610 Vista Estrella, stated he has a lot of concerns about this site for this project. Avenue 48 represents the front door to Rancho La Quinta. A food and drug store at this location is wrong. There needs to be a transition between the heavy commercial at Highway 1 1 1 and the residential uses to the south. The problems he sees are lighting, traffic, noise, and the collateral damage you get with a retail application of any kind. Some of these can be mitigated and some cannot. He believes a more professional office building with tenants that arrive in the morning and leave in the afternoon is a more sensitive use of this site. He believes they will be entering a very angry customer base. 13. Mr. Frank Christopher, 48-485 Vista Calico Drive, stated his background has been in residential development and he agrees with what has been stated so far, which is that the retail use is not consistent with the residential uses in the vicinity. He requests the project be denied. 14. Mr. Bob Friedricks, 48-105 Via Solana, stated that from his residence he will visually be able to view this development and he strongly objects to this project. 15. Ms. Sally Jo Baggs, 78-705 Descanso Lane, stated her residence is right across from this development and this has always been a quiet area. She likes the design and appreciates their efforts, but still believes it does not belong in this area. 16. Ms. Emily Hemphill, attorney for the applicant, stated most of the concerns raised by the neighbors have been regarding the land use compatibility and she would like to point out a few things regarding that. First of all, this property is currently designated as Community Commercial on the General Plan. This General Plan went through considerable study by staff, Planning Commission, and the City Council and it was approved only ten months ago. That Community Commercial designation permits the sale of general merchandise, hardware and building materials, food, drug G:\WPDOCS\PC Minutes\1-28-03.wpd 5 Planning Commission Minutes January 28, 2003 and sundry, person services and similar goods and services to meet the needs of a multi -neighborhood area. Prior to this zoning it was zoned Regional Commercial. This property has been designated as Commercial since 1990 when the Lake La Quinta tract map was recorded on February 28, 1990. To say it is inappropriate for commercial property runs directly counter to the planning process that this Commission went through for the General Plan update. To suggest that we do not like Walgreens, or we feel it is a discount issue, and therefore need to change the land use and ignore the planning process does violation to the planning process in the City of La Quinta. They have conformed in every way with the land use requirements for a commercial development in this area. The traffic conditions, as indicated by staff, have already been fulfilled. With respect to marketing, Walgreens has studied the area and believes it is appropriate from a market standpoint. She submitted a letter from Walgreens regarding their marketing analysis. The Planning Commission's purpose is land use issues and in this case, land use is appropriate and in an agreement with the City's General Plan. 17. Mr. Jerry Sheldon, 48-015 Casita Drive, stated he runs a competing pharmacy chain and does not think this is a good use of the land and urges the Planning Commission to reject the application. There are only 41,559 people in a radius of three mines and there are ten competitors. That averages to only 4,000 people per store, which is a disaster. The population over 60 is only 19%, which alone is not a good indication as they are the largest purchaser of drugs. The other issue is that drug stores are a magnet for crimes and asked if there were any other development options. 18. Mr. Sam Spinello, 75-600 Mary Lane, Indian Wells, stated he is a local real estate broker for commercial developments. He was asked to speak on how a drug store could work with the office buildings proposed on the remainder of the site. His experience in projects like this is extensive and named the other sites he has worked with. The remainder of the site is being marketed and receiving favorable response due to the Walgreens. In regard to property values, there seems to be an increase in property values when there are good schools and good quality neighborhood retail in close proximity. w G:\WPDOCS\PC Minutes\1-28-03.wpd 71 Planning Commission Minutes January 28, 2003 19. Mr. Tim O'Niel, Evergreen Devco, stated that at this site they have exceeded the City's Code. The lighting is within the Dark Sky Ordinance and have expressed a willingness to work with staff to amend that lighting program if staff deems it appropriate. Second is traffic. There is room for improvement on the circulation of the site and they believe the improvement should be on Caleo Bay. Staff has advised them there is a proposal to add a left turn lane departing Caleo Bay. They have agreed to participate in the striping of that program at their cost to meet staff's requirements. The issue of the market place and whether or not there is room for another store, in the last ten years they have opened 3100 store; two of which have closed due to sales problems. That is better than 99.9% success which is greater than any other company. Walgreens is 101 years old and has been named the most respected food and drug retailer in the Fortune 100, seven of the last ten years. This is not a case of taking a poor business and dressing it up with aesthetics to meet a higher end neighborhood. They are taking a business that typically locates on higher traffic areas and bringing it up to Code with aesthetics to meet the neighborhood. The quality and the credibility and the credit worthiness is there. Regarding the marketplace, they look to a 1-2 mile radius and focus on a neighborhood orientation. Based on their experience, the cluster of retail that exists on Washington is in a distinct trade market. The competing businesses at the highway are high traffic businesses they continually hear complaints about; circulation, safety, sanitation, site plan, quality. People who do not like to go to the highway and navigate the highway have a clean, safe option, that is obviously a higher end design than they can find at the highway. This is the strategy behind this project. He continued to list other examples of the market place. They appreciate the comments from the neighbors, even those in opposition. 20. Mr. Grady Sparks, Rancho La Quinta developer, stated he reviewed some of the projects that have been proposed along Avenue 48. He asked if Caleo Bay was a public street. Assistant City Engineer Steve Speer stated yes. Mr. Sparks stated it appears to him that especially at night the lights along Avenue 48 will shine into the homes. With all the traffic on Washington Street now, this will create additional problems for people trying to get out onto Washington Street and Avenue 48. He asked if the entrance to Walgreens on Avenue 48 could be deleted and use G:\WPDOCS\PC Minutes\1-28-03.wpd 7 Planning Commission Minutes January 28, 2003 the entrance off Caleo Bay. It appears to him that another traffic signal will be needed and maybe some type of a frontage road to get the traffic up to a light to get them out onto Washington Street. His other concerns are lighting and he would like the lighting to be very restrictive. He does not see where the trash will be picked up nor what is proposed for the other sites on the site plan. 21. Mr. Jack Fleck 48-425 Via Salona, stated all the comments so far are valid issues. Traffic, lighting, general litter, noise, are all issues that this project will bring. He knows their operation is successful, but they are the residents that have to live with this development in their community. He does not see the need for another drug store in this location. 22. Mr. Tom Gorney, 49-893 Via Catalina, stated he has no objection to Walgreens, but to put this store, as nice as it is, next to a high end residential, is not appropriate. Make the transition reasonable. He would like to see the City rank itself with Indian Wells and Rancho Mirage, not Cathedral City and Desert Hot Springs. 23. Ms. Grace Ellen Goodman, 78-885 Rio Seco, stated that as a woman she looks at safety when she purchased her home. This development will cause them more traffic and safety issue. They moved into their area to have a lovely, safe environment and this will not give them the safety they bought for. 24. Mr. Sean O'Brien, 78-955 Descanso Lane, stated the reason he moved here was to get away from this type of development. Their studies were based on economics and not what was best for the community. In court, a judge would not rule on a project like this until he would see the entire picture. He would state that it was too early to rule on an issue until they see the entire picture. At this time, we have no idea what will be happening on the remainder of the site. He asks that any decision be held off until a complete picture of the site is presented. 25. Mr. John Peruzzi, architect for the project, stated he cannot address all the issues raised, but would address the statement that Walgreens is an eyesore and is not studying the needs of the local community. He would like to disagree. They have worked very hard to make this a very special Walgreens to make it a pride of G:\WPDOCS\PC Minutes\1-28-03.wpd 8 Planning Commission Minutes January 28, 2003 ownership for the neighborhood. They have deleted signs to be sensitive, created arcades, low level lighting, landscape buffers and many other amenities to make this an upscale project. 26. Ms. Betty Shelley, 78-565 Descanso Lane, stated her house is right across the street from the proposed site. She got the idea from Walgreens that they do not want to be where they are not wanted and she hopes they get the message they do not want them to be here. 27. There being no other public participation, Vice Chairman Tyler closed the public participation portion and opened the matter up for Commission discussion. 28. Commissioner Abels commended the applicant on their presentation and design. He wonders if people realize the obligation the Planning Commission is under when an applicant meets all the City requirements. This is a good project. It is not a purview of the Commission to say whether or not this is a good place for a Walgreens. 29. Commissioner Kirk asked staff if the applicant did any view shed analysis from adjoining properties. Associate Planner Martin Magana stated they did. Mr. Garbett reviewed the viewshed plans. Commissioner Kirk asked if the lighting with 22 foot poles, meets City Code. Associate Planner Martin Magana stated the Code allows the lighting poles to be the maximum height established by the zone in which the building is located or 18 feet, whichever is greater. Commissioner Kirk asked if bollards could be used instead. Staff stated the Lighting Ordinance is currently under review, so the current Code requirements would be applicable in this instance. The use of bollards would be more of a question for the applicant. Commissioner Kirk asked where staff was on review of the Lighting Ordinance. Community Development Director Jerry Herman stated public hearings will be conducted in February and March on those proposed changes to the Lighting Ordinance. Commissioner Kirk asked if bollard lighting can meet the Dark Sky Ordinance and safety issues. Community Development Director stated bollard lighting is permitted, yes. It would be a question of the applicant as to whether or not bollard lighting provides enough light for their safety concerns. City Attorney Kathy Jenson stated the issue of lighting in regard to the La Quinta Arts Foundation site is that bollard lighting could not ; ) G:\WPDOCS\PC Minutes\1-28-03.wpd 9 Planning Commission Minutes January 28, 2003 meet the City's standards. Therefore, a specific plan amendment was used to deviate from the regular standards by combining bollard lighting and reducing the height of the lighting to reach a compromise. Community Development Director stated the consultant hired to review the lighting standards has stated the higher the better for the lighting standards. Commissioner Kirk asked if lower lighting in the parking lot on Avenue 48 could be a proposition the applicant would consider. He commented on how sophisticated the comments have been from those speaking and they did address their issues. It is known that Rancho La Quinta is a high quality development, but at the same time the residents have to understand that when land use is not an issue, the Commission has to be sensitive to an applicant's request. In regard to this not being a market for Walgreens, this is not a purview for the Commission. The prior application submitted by Walgreens was a good project, but in a wrong location. In this location it is a good project, and maybe it should have been considered when the General Plan was being considered. The Commission should make this retail development more acceptable to the community. The Commission does have an opportunity to address lighting, traffic, and circulation. This development could be conditioned in regard to what would be allowed on the remainder of the site. He supports the project if these issues can be addressed. 30. Commissioner Robbins stated he agrees with what has been stated. Demographics are not within the Commission's purview. One of the concerns raised was safety with too many right -in and right -outs. These are done by design for safety. The project is zoned for the use and he does not believe they have the right to decide what can be developed on the remainder of the site. 31. Vice Chairman Tyler asked if this goes to the City Council. Staff stated the Commission's action is final unless it is appealed, or called up by the Council. 32. Commissioner Robbins asked if the community can appeal the application. Staff stated yes. 33. Vice Chairman Tyler stated he does have a concern about the 22 foot light poles. It seems the Arnold Palmer restaurant was reduced to 18 feet. He would like to suggest they be reduced to 18 feet on the entire site. They can use low level bollards to f r augment them. Another concern he has is what will be developed G:\WPDOCS\PC Minutes\1-28-03.wpd 10 Planning Commission Minutes January 28, 2003 on the remainder of the site. The staff report indicates the other buildings could be medical uses; can the Commission limit what can be allowed to ensure they are compatible with what is already built. City Attorney Kathy Jenson, stated if the Commission had a concern that the project would not be compatible with the surrounding neighborhood, if it was consolidated with other retail uses, the Commission could request the developer and/or property owner to consent to as a condition of approval. A finding must be made that the architecture, site design, and use is compatible and therefore they could request the owner and applicant to consent to this limitation. Vice Chairman Tyler stated a condition does need to be added requiring stabilizing of the ground until something is built on the remainder of the site. Also, a condition should be added requiring all deliveries be made during the hours of operation. The same for the trash pick up. He would like to ask the applicant if any comments were received from Lake La Quinta. Community Development Director Jerry Herman informed the Commission that the Environmental Assessment mitigation measures requires the vacant land to be seeded and deliveries are limited to 7 a.m. and 10:00 p.m. Trash is controlled by the construction hours for pick-up. 34. Mr. O'Niel stated that any uses on the remainder of the site will come before the Commission as a matter of planning procedures. They will state there will be no other pharmacy or pharmacy use on the site based on the CC&R's for the site. City Attorney Kathy Jenson stated generally staff does not look at the substance of the CC&R's unless there are special conditions that need to be included. Staff reviews them only to see that no uses are being allowed that are not allowed by the City. The applicant has stated they will have an anti -competitive clause provision allowing them to not sell any land to a competitor. Mr. O'Neil stated the CC&R's are very restrictive in regard to the uses that are allowed. Evergreen Devco has entitlements on the entire site and their CC&R's will not allow any other pharmacies or nuisance use on the site. In regard to lighting, lowering the light standards does not improve the lighting program. To lower the light standards requires either a brighter bulb, or more lights. Their plan is to the City's Code which is one to two foot candles and lower the lighting plan that is evenly distributed that does not have brighter bulbs. The goal is to have lights shielded onto the property, G:\WPDOCS\PC Minutes\1-28-03.wpd 11 Planning Commission Minutes January 28, 2003 evenly distributed, at very low foot candles. All lights are out by 10:00 p.m., except for what is required for public safety. Community Development Director stated the proposed lighting standards being brought to the Commission at a later date will have a curfew requirement for exterior lights. This applicant is complying with what staff will be proposing with the new lighting standards. 35. Commissioner Kirk asked if the hours of operation could be reduced due to this location. 36. Commissioner Abels stated he did not believe this was within the Commission's purview. 37. Vice Chairman stated they have already conceded to not opening till 8:00 a.m. 38. Commissioner Kirk stated that if the other Commissioner Members do not consider it an issue he would relinquish the idea. 39. There being no discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Resolution 2003-003, certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-460, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Vice Chairman Tyler, NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. 40. It was moved and seconded by Commissioners Kirk/Robbins to adopt Resolution 2003-004 approving Site Development Permit 2002-753, subject to the conditions as amended. A. Staff work with applicant to design the lighting with 16-18 foot high light standards; B. Conditions #10: applicant shall dedicate or acquire a six foot strip of land from the landscape lot adjacent to the existing right of way at their expense or request the Council acquire it by condemnation. C. Condition #1 1 : applicant shall provide a 20 foot landscape setback from the edge of the new right of way. G:\WPDOCS\PC Minutes\1-28-03.wpd 12 Planning Commission Minutes January 28, 2003 D. Add Condition: a provision added to the CC&R that no other pharmacies, or related uses, would be allowed on the site. E. Condition #38: Discretion is given to the City Engineer on how the shared drive is implemented. F. Condition #40: eliminated. G. Condition #50: the drive through lane shall be 9 feet wide with a 3 foot island and ten foot wide lane. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Vice Chairman Tyler, NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. Vice Chairman Tyler recessed the meeting at 8:50 p.m. and reconvened at 9:00 p.m. VII. BUSINESS ITEMS: A. Sign Application 2003-679, a request of Censource/Von's Supermarket for consideration of a sign program amendment to replace two monument signs and the elimination of one oval sign in the Von's Shopping Center located at the southwest corner of Washington Street and Highway 1 1 1 (78-483 Highway 1 1 1). 1 . Vice Chairman Tyler asked for the staff report, a copy of which is on file in the Community Development Department. 2. Vice Chairman Tyler asked if there were any questions of staff. Commissioner Robbins asked why there was a minimum letter size. Staff stated it was limited by the Code. 3. Vice Chairman Tyler asked what part of the sign on Washington street was being removed. Staff stated the entire sign. The Code allows one monument sign per street frontage. Vice Chairman Tyler stated he would prefer to keep the Plaza La Quinta sign. In regard to the letter size, what latitude does the Commission have. Community Development Director Jerry Herman stated the Commission has the latitude to approve what has been submitted and what will remain. Vice Chairman Tyler stated the distance they are proposing to move sign back, should be clarified. Community Development Director Jerry Herman stated the verbiage could be clarified to state it will be moved to the back of the inside of the curb line. G:\WPDOCS\PC Minutes\1-28-03.wpd 13 Planning Commission Minutes January 28, 2003 4. There being no further questions of staff, Vice Chairman Tyler asked if the applicant would like to address the Commission. Mr. Tim Pitts, representing Von's Company, stated they have worked with staff to resolve these issues. Von's will be starting their remodel and bringing their signs into conformance with the City. They will remove the two palm trees and move the sign back on Washington Street. As far as the oval sign on the Plaza La Quinta sign, they thought removing the oval sign was enough, but will agree to whatever the Commission requires. In regard to the height, they are trying to get a height that is visible to the public driving by. 5. Commissioner Abels asked if any of the other tenants were involved or requested to be participants on the sign. Mr. Pitts stated that is an issue of the property owner. This is the final decision of what the property owners requested. 6. Commissioner Kirk asked if the entire monument sign on Highway 1 1 1 was to be removed or just the oval Von's sign. Staff stated the entire sign. 7. There being no further questions of the applicant, Vice Chairman Tyler closed the public participation portion and opened the matter for Commission discussion. 8. Commissioner Robbins stated he had no objection to keeping the Plaza La Quinta sign on Highway 1 1 1. 9. Commissioner Kirk stated this is an opportunity to clean up the site and bringing it up to City standards by allowing only the two monument signs. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Minute Motion 2003-002, approving Sign Application 2003-679, as recommended. Motion passes with Vice Chairman Tyler voting no and Chairman Butler being absent. B. Finding of General Plan Conformity, a request of the City for a finding of General Plan conformity for the City of La Quinta's potential acquisition and construction of the extension of La Quinta Drive on the north side of Highway 1 1 1 between Adams Street and Dune Palms Road. G:\WPDOCS\PC Minutes\1-28-03.wpd 14 Planning Commission Minutes January 28, 2003 1. Vice Chairman Tyler asked for the staff report. City Attorney Kathy Jenson gave the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Vice Chairman Tyler closed the public participation portion and opened the matter for Commission discussion. 3. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2003-005, confirming findings of conformity with the La Quinta General Plan for a potential acquisition and construction of the extension of La Quinta Drive on the north side of Highway 111 between Adams Street and Dune Palms Road, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, and Vice Chairman Tyler, NOES: None. ABSENT: Chairman Butler. ABSTAIN: None. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Abels gave a report of the City Council meeting of January X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Robbins to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held February 11, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:35 p.m. on January 28, 2003. Respectfully submitted, aCzle J.�w e'�, ecut�e Secretary City c� La ,Quinta, California G:\WPDOCS\PC Minutes\1-28-03.wpd 15 Department Report: i - A Tiht 4 eeP into MEMORANDUM TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: February 18, 2003 SUBJECT: Department Report — Responses to Public Comments The following public comments were made at the February 4, 2003, City Council meeting: 1. David Herrera, 28-851 Avenue Duquesa, Cathedral City, commented on a letter he received from the City about the need for grass on his rental property in La Quinta. He stated grass will not grow in the area referred to in the letter, and he suggested nuisance letters be sent to the property address instead of the property owner to save time and get better results. • Staff is working with Mr. and Mrs. Herrera to resolve the code violation problem at their property and will keep Council advised as to the progress. 2. Don Rector, 46-450 Cameo Palms Drive, expressed a desire for the City to purchase the Point Happy Ranch to preserve it as a historical site. Mr. Rector's comments were duly noted. DEPARTMENT REPORT: 3-A CITY COUNCIL'S UPCOMING EVENTS FEBRUARY 18 CITY COUNCIL MEETING MARCH 4 CITY COUNCIL MEETING MARCH 18 CITY COUNCIL MEETING APRIL 1 CITY COUNCIL MEETING APRIL 15 CITY COUNCIL MEETING APRIL 25 CULTURAL ARTS SPRING EVENT APRIL 26 LA QUINTA CITY PICNIC MAY 6 CITY COUNCIL MEETING MAY 20 CITY COUNCIL MEETING JUNE 3 CITY COUNCIL MEETING JUNE 17 CITY COUNCIL MEETING February 2003 La Quinta City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 January March S M T W T F S S M T W T F S - -- - - 1 2 3 4 5 6 7 8 9 10 11 2 3 4 5 6 7 8 9 10 11 12 13 14 15 12 13 14 15 16 17 18 22 16 17 18 19 20 21 19 20 21 22 23 24 25 23 24 25 26 27 28 29 26 27 28 29 30 31 11 30 31 2 3 4 5 6 7 8 2:00 PM City Council 10:00 AM ALRC Meeting 9 10 11 12 13 14 15 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- „ \ 10:00 AM Pub. 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Sfty- Perkins 12:00 PM Transp.- Perkins 7:00 PM Mosquito Abate. -Perkins 7:00 PM Planning Commission 9:00 AM RCTC- Henderson 5:30 PM Investment Advisory Board 12:00 PM Energy/Envi- Sniff 7:00 PM Cultural Arts Commission 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 16 17 18 19 20 21 22 St. Patrick's Day ww 9:00 AM CVA-Henderson 2:00 PM City Council Meeting 3:00 PM Historic Preser- vation Commission Ila 1st Day of Spring 23 24 25 26 27 28 29 7:00 PM Planning Commission 12:00 PM CVAG Human/ Comm -Osborne 12:00 PM Sunline-Adolph 9:00 AM LAFCO- Henderson 4:00 PM DRRA Airp- Osborne 30 31 6:00 PM CVAG-Exec Com-Adolph February April S MT W T F S S M T W T F S 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 27 28 29 30 Printed by Calendar Creator Plus on 2/10/2003 ` April 2003 La Quints City Council Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday 2 3 4 5 1 2:00 PM City Council 10:00 AM ALRC March Meeting S M T W T F S _ __T 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7 8 9 10 11 12 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- Abate. -Perkins Henderson Sniff a 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts Daylight Saving Time Commission Advisory Board Commission Begins 13 14 15 16 17 18 19 7:30 AM CVEP-Adolph 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- 2:00 PM City Council vation Commission Perkins Meeting 12:00 PM Transp.- Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 20 21 22 23 24 25 26 Easter 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- 4:00 PM - City Picnic If Commission Comm -Osborne Henderson 7:00 PM 12:00 PM Sunline-Adolph DRRA Open House 4:00 PM DRRA Airp- Osbororne Os Cultural Arts Spring Event 27 28 29 30 6:00 PM CVAG-Exec Com-Adolph ay S M TMW T F S 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 2/10/2003 DEPARTMENT REPS: p La/LLI� LtCL C v - _ GI OFTY�O TO: The Honorable Mayor and Members of the City,, (Council FROM: Tom Hartung, Director of Building & Safety - / - DATE: February 18, 2003 RE: Monthly Department Report - January 2003 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of January. The reports depict the following highlights: • Year to date building permit valuation is $38,107,214.90 which represents an issuance of 479 building permits through January; • 269 animal control cases have been handled through January; • 199 code compliance cases have been initiated through January; • 12 new licenses were issued to La Quinta based businesses in January; • $2,340.00 - garage sale permit income in January; • $715.00 - Senior Center income in January: New Life Community Church 715.00 (for February) 00 coIQI, CDOpI o o n O IQI O 0 O 0• o O o o O v�i 0 00 O IQI 0 O IF 0 oo'1 0 of 0 o 0 o � 0 0 �3 0 c0 00 fn Wj I I 'I I'Ia�I, fA _1 J' �+ �Im v o n�o to of O o O O, rto O o� ',ip trt o. O o i0 o 0 r r 0 oil - � 0 i0 rn o O CL 'OI oo, 00 O o � IM �I p O. O�OI o o �> u of � IoI c» of of pI E» E» E» o e» Io w !I ola E» o c» 0 e» 0 �» 0 09 0 00 z Z N 49 alp t o' o rn IQI o IpI o �, �� o C?i�pl o' Ln �rn, C"M._ r� �� ''. �'6 O N I�,I I� IQI 0 V IQI IV EiJ IM EA O O III p �' ar0 NI I� �V to M 0) 01 ' C\l CO N FFi I tfi I iA LO ��.1 LU � 'IpI _ OI O Lfl O ! +� �, r(c) O IQI �- O M III I-+ O M Int M � Ln M IM + � M CO fD dI� W, O, M I� l if'7-0 00 O I - O N I EA INI lf') Imo ' IOC, O 61i - lf") INI r- EA O , to INI 00 p Cfl p. E9 II. I�.�OJ co N I L M O a Oi Z OI,Im Ip !� i»I Imo. 'O' IQI I6f3 '..� �''. vi N n O t �p O �I O Ot- pl -�—F p o ioI } - o! - o lco - 0 cn � '', IoI NI � � M -M li O io'',I,o�� O' 1p, IOI O Imo, O r C) of p ea�'' o pI 10 O� v' V NII In 'iO LO ln! Q.F•_ OIII '�I O 613, O �M '.V, M V oo01 L,MI EflI �LnIII I` EHI OI - O `I M II CD Le'). W ZQ,M}' .M E/3 Ip'. M IEiT �� } ! O Q' Q. Li. w ID O a z - - J, - i0 p O. �o', - 01 INI J0 a0,. p. O O I., o O O 00 i0 .gyp o p �, OI O{ _.•p O CD Or +p N er M O -p O }.. Z' ioD �I jE9 't` N -z m ,p' IO LC)O M EH IpI CO (O lil M IQI � O'. .ER Icc) IpI IQI Imo. p ', p '.OI IVI N i.i.0 JI, Z,,0 I0 IOI pl 00 p, tn' IpI 'IV' Efl N ER N �' Efl EA EA ��I �I fA EA I � � T"T�f C)I ��-�pO �O I �� I tO t - O l 1 O �pi O. O O Zt Oi V OI pI '69 Cl O O. C4 OI IpI co O i0' IEA (O: O '�EA CCD)M CO 1, N ��'' O ��I ''� 00 N =� 'z Z O. r - O�'. p IQICD' N, - IQI �I a, . aD pl ''p� I ipl VI IO 'ch I� _ _ - O U7 !. j Ni N �, - INS N1 �'I OD EAI - 0, co EA - i N' - O O �- O N N N p EAI� ! N Vi EA li EiJ !I 00 M CD i 7 O to 4 N N N M N IQI j DJ I LU�..rR 1 N �o� Imo. M.. O�IO eO �, O l ! IQI I (O c- j CD, 1. M --� !' � Z �Iz, J z I I ! '�, � I� � = l J wl O J W� Z O_ = I�IN W'� �� - i� tool o' CD}+ O Q Q W �I� Fcfl ,wl a)w v 'a Z�} O � J_. O IJI I IZI � 0 Ui J - J IJI J I�-��-�-1 Ll >0 Ill_ Q -Z--IQ�2'•r JI 1Q.m�- J IQI Z �i�...,�, Z� wI Z QII I I, �T _ �_!�-Iw� �� I� Q -_ ��w Q - 'Q - Ui L�LQr Q W J Iw�__-IZ_i m H U '= IQI, 0 W IU II Q -I Q J ISO W '� �I QI V) Q H LLJ 0,IJI Z D O' J 1 �I IO! w J U w IJI D OI JI OI I� wl p II I Q, W Q OI z lcnl 0 U co w �' w O F- � Z5 � IU' Im, UI w a W ANIMAL CONTROL REPORT FOR: Jan 2003 Steve Alexander, Jackie Misuraca and Moises Rodarte ANIMAL PICKUPS YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 03 DATE 02 HANDLED DATE 03 DATE 02 Dogs Alive 36 36 35 Bite Reports 7 7 1 Dead 5 5 2 Animal Trap OTI 1 1 3 Set Ups 9 9 1 Cats Alive 8 8 3 Cruelty to Dead 8 8 7 Animals 0 0 1 OTI 0 0 0 Other Animals Alive 4 4 0 Vicious Animal Dead 16 16 5 Restraining 0 0 1 TOTAL ANIMALS Special Hour Patrols 0 0 2 Alive 48 48 38 Zoning Dead 29 29 14 Violations 2 2 0 OTI 1 1 3 Lost & Found 47 47 28 TOTAL ANIMALS REMOVED Animal Rescue 3 3 2 78 78 55 Outside Agency I 1 0 City Reclaims 17 17 11 Other 16 16 8 TOTALS 102 102 55 VIOLATIONS: No Owner Warnings Citations Dogs at Large 27 0 26 Noise Disturbance 0 0 1 Defecation removal 0 6 0 License Violation 0 0 29 Other 0 0 0 Monthly Total 27 6 56 YEAR TO DATE 27 6 56 TOTAL MONTHLY INCIDENTS HANDLED: Jan 03 - 269 / Jan 02 -155 YEAR TO DATE INCIDENTS HANDLED: Jan 03 - 269 / Jan 02 - 155 CODE COMPLIANCE REPORT FOR: Jan, 2003 Jan 03 YEAR TO DATE 03 YEAR TO DATE 02 ABATEMENTS: Nuisance Abatements Started Weed Abatements Started Vehicle Abatements Started Dwelling Abatements Started Animal Control 127 8 62 1 Started 1 TOTAL STARTED 199 TOTAL COMPLETED 128 127 62 1 199 128 69 4 63 137 122 Case Follow -Ups 345 345 181 Home Occupation Inspections 17 17 9 Business License Inspections 0 0 Garage sale permits Issued 234 234 88 Cl) Cl) Cl) Cl) Cl) co Cl) M Cl) M M M 0 0 0 0 0 0 0 0 0 0 0 0 C) O O O O O O O O O O O O N N N N N N N N N N N N p�OCO (OON� �00N V �000000000000 (n W U)(/) Z = aU dz r LL Q ry Uof Of w w�LL C/)� ul ~ O Z W Q W Z J2T- W 06 UU zwZrycn F-W W ZF OaW W0WmU �W 0 z W O p W Iwa0aaaa=� :E0~ aa(7>SF- O N M W W (OD �� M M- 000 — I — m Un rl� M OO O p Un I�. 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P:\Monthly Report Folder\Monthly Report 12-02.wpd COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT JANUARY, 2002 PROJECT DESCRIPTION CUP'S 0 submitted Development Agreements 0 submitted Environmental Assessments 2 submitted Fugitive Dust Control 0 submitted General Plan Amendment 2 submitted Lot Line Adjustments 1 submitted Minor Adjustments 0 submitted MUP's 8 submitted Parcel Maps 0 submitted Parcel Mergers 0 submitted Sign Permits 7 submitted Site Development Permit 1 submitted Specific Plans 1 submitted Tentative Tract Maps 1 submitted TUP's 3 submitted Zone Change 2 submitted Zoning Code Amendments 0 submitted PAMonthly Report Folder\Monthly Report 12-02.wpd LLB Ln 00 N N 0\0 N N CY) U U U U aaaa a) 0 Q O d Q aQ Q C CV) O p M N 00 O � N U r- M CC —j U U QaU > O a O 00 N U a +J + J N _ E O C M C O � N U_ Q - a m Q E > U O> a a Q (v) I O M p U CC ' J U Qa > O O> O Q a M O M p M O ? 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a L a) C O O a w N a) a -O a) O +, 0 0 a) m a) O U C o L �m N w o C L0 C C m a) C a E> >� C� Co N N N co ,� O 7 N O O U�°+�'on3 U 6 ILwm0 C o>�> C ��ns L C oc�� a� �z co co is C 7 p 0 C ` C J co N Q O E M O CD � n Q O C cn (n V)) —CD U > a) O E M a > N C) o = M O M Lo ai 0 Y m 1 NO O c0 M O M � C CY)O a)O ON U C O > CTOON O�= O a) +, to O a LL a a 0 — Q M � co U C co co a O ' C 0 (ten U U) w Z 0 F— cn U F- H > C7 O CL LU cc U) F— a W 11 O J a_ tU w m Cl) O M M O M in p p CD ` 0 CD C.)O O N co " N � ^ N 0 O N d y CL o in co U C n Ln OR 0 C 7 � � co o E Q LD N 4% + O � c L6 co o a o c o op U v> a`o p c E To o G1 W O a Im 5 C -a o p = N d FL v = M D o m , O coaci �°D_ Y Q C7 un ca c a 00 = am S w EJ d U O U. �_ J U = H c c = 2 2 a m DEPARTMENT REPORT: G� OF T1� TO: FROM: DATE: SUBJECT HONORABLE MAYOR AND MEMBERS OF THE CITY U CIL DODIE HORVITZ, COMMUNITY SERVICES DIREC FEBRUARY 18, 2003 TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF JANUARY 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MARCH 2O03: March 3 *Monthly Putting Contest March 3 *IID Energy Assistance Program March 3 *Scanning Computer Class March 3 *Windows 98/200/XP Computer Class March 4 *Tap Dance Lessons March 4 *AARP Tax Assistance March 4 Bellydance Classes, Senior Center March 4 Line Dancing Lessons, La Quinta High School March 6 *Cooking Class March 6 Bellydance Classes, La Quinta High School March 7 *Watercolor Painting Lessons March 8 Botanical Print Picture Making, Senior Center March 8 Downtown Disney Excursion, Civic Center March 10 *Photo Editing Computer Class March 10 Mastering Microsoft Word, Senior Center March 10 Ballroom Dance Lessons, Senior Center March 11 Quick & Easy Elegant Meals, Cooking Class, La Quinta High School March 12 Mastering Microsoft Excel, Senior Center March 12 Let's Fondue, Cooking Class, La Quinta High School March 12 Herbal Hand Cream and Lip Balm Instruction, Senior Center March 13 *St. Patrick's Luncheon March 13 *Photo Editing Computer Class March 13 *Jazz Guitar Lessons March 13 *Legal Counseling March 15 Annual Tiny Tot Olympics, Fritz Burns Park March 17 The Art of Jazz Guitar, Senior Center March 17 *Monthly Putting Contest March 18 Italian for Travelers, Senior Center March 18 *Representative from Mary Bono's Office March 18 *CPR Class March 18 *Free Hearing Consultations March 20 *Tai Chi Class March 20 *Medicare and Insurance Counseling March 20 Adobe Photoshop Elements, Senior Center March 21 *Multi -Generational Talent Show March 24 *Microsoft Excel Computer Class March 24 *Quicken Computer Class March 25 *AARP Driver Safety Program March 25 Great Sauces & Soups, Cooking Class, La Quinta High School March 26 Botanical Watercolors, Art Room, Senior Center March 29 Grass Volleyball Gig, Adams Park *Daytime Senior Center class or activity ti Tiht 4 a4wa9&rw Community Services Department Attendance Report for the Month of Janaury 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 155 79 77 40 18 Special Events 25 0 25 1 0 Adult Sports 282 98 184 17 16 Senior Center 1870 1545 320 175 121 Total 2332 1722 606 233 155 Senior Services Senior Center 492 407 85 18 14 Total 492 407 85 18 14 Sports Complex Use AYSO 1,550 1450 100 20 20 LQSYA (baseball) 500 500 0 4 4 Total 2,050 1950 100 24 24 Facility/Park Rentals Fritz Burns Park 17 0 17 1 0 (Birthday Parties) Sports Complex 80 0 80 4 0 (Desert Springs Church) Total 97 0 97 5 0 Total Programs 4,9711 4,079 .8881 2801 193 Volunteer Hours Senior Center 776 7661 10 Total Volunteer Hours 7761 7661 10 Monthly Revenue Senior Center $ 19,002.00 $ 15,452.00 $ 3,500.00 Community Services $ 12,486.00 $ 13,589.00 $ (1,103.00) Total Revenue $ 31,488.00 $ 29,041.00 $ 2,397.00 Revenue Year to Date Senior Center $ 55,580.00 $ 48,116.00 $ 7,414.00 Community Services $ 45,002.00 $ 38,446.00 $ 6,556.00 Total Revenue to Date $ 100,582.00 $ 86,562.00 $ 13,970.00 Community Services Program Report for January 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Leisure Classes Beginning Computers 9 8 1 1 2 Intermediate Computers 5 4 1 2 3 Acrylic Painting 5 0 5 2 0 Adobe Photoshop Elements 4 6 -2 2 2 Tae Kwon Do 11 0 11 4 0 Karate for Kids 4 0 4 4 0 Hatha Yoga 34 31 4 4 6 Vinyasa Flow Yoga 10 0 10 2 0 Hatha/Vinyasa Combo 8 0 8 6 0 Line Dance Lessons 17 0 17 2 0 Botanical Watercolor Class 7 0 7 2 0 Bellydance Lessons Tu. 9 0 9 2 0 Bellydance Lessons Th. 9 0 9 2 0 Great Sauces, Cooking 4 0 4 1 0 Italian for Travelers 7 14 -7 2 3 Ballroom Dance Lessons 1 6 16 -10 1 2 Art of Jazz Guitar 6 0 6 1 0 Totals 155 791 771 40 18 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events La Quinta Skate Park Mt. 25 0 25 1 0 Totals 25 0 25 1 0 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 282 98 184 17 16 Totals 282 98 184 17 16 Recreation Totals 4621 1771 2861 58 34 Page 2 E Senior Center Attendance Participation Participation Variance Meetings Meetings 2003 2002 2003 2002 Senior Activities ACBL Bride 307 286 21 4 5 Bridge, Duplicate/Social 625 517 108 16 10 Computer Open House 14 0 14 1 0 Dog Training, Complimentary 7 9 -2 1 1 Ice Cream Social 11 25 -14 1 4 Monthly Luncheon 98 87 11 1 1 Movie Time 55 83 -28 51 14 Putting Contest 7 11 -4 1 1 Tennis 105 0 105 12 0 Tennis Social 10 4 6 1 1 Senior Activity Total 1239 1022 217 43 37 Senior Leisure Classes Arts and Crafts 29 0 29 4 0 Ballroom Dance 57 19 38 7 4 Bridge Lessons 92 125 -33 9 12 Ceramics 5 15 -10 4 5 Computer Computer Tutor CPR 81 7 12 38 8 0 43 -1 12 231 7 12 6 7 0 Dog Training Class 16 11 5 6 4 Exercise 53 56 -3 13 12 Golden Tones 34 32 2 4 2 Jazz Guitar 6 0 1 4 0 Knitting Painting Quilting Rug Hooking Sketching/Drawing Spanish Stained Glass 18 14 36 6 18 22 10 3 18 43 9 0 0 10 15 -4 -7 -3 18 22 0 2 3 4 3 4 3 3 4 3 4 3 0 0 3 Tai Chi 15 39 -24 4 3 Tap Dance Watercolor 13 10 22 12 -9 -2 3 3 3 4 Woodcarving Yoga Senior Leisure Classes Total 60 17 631 63 0 523 -3 17 103 5 2 132 5 0 84 TOTAL SENIOR PROGRAMS 1870 1545 320 175 121 Senior Services AARP "55" Course FIND Food Distribution Hearing Consultation I.I.D. Energy Assistance I.I.D. Energy Assistance/No fee Legal Consultation Medicare/Hi Cap Consultation Volunteers 22 348 4 15 5 15 11 72 20 269 0 6 1 11 10 90 2 79 4 9 4 4 1 -18 2 5 1 4 2 1 3 n/a 2 4 0 3 1 2 2 n/a TOTAL SENIOR SERVICES 492 407 85 18 14 SENIOR CENTER TOTAL 23s2 1952 405 193 135 5 DEPARTMENT REPORT: 9 T4,ht 4 4aQu&rw TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: February 11, 2003 RE: Public Works/Engineering Department Report for the Month of January, 2003 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks imothy R. Jo sso , .E. Public Works Director/City Engineer r .y a z w = g H a Z (h a 20 N 0 F C U U U_ J 00 > � a a w cn J H f— N (n N Cl) to Cl) (D LO 00 M d. Q'^.. 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U U Co as U) > O O 0 C. co o m a) p �`-LNc)o2S 2 >a- LL � Via` U) a -a O! 0 c 0 �a N �L O s `d o L _ 000 L r aN c 0 0 rn 0 c o V +� d v E O N LU LO N r- m N M � LO J Q U fl, ~ 0 W a N i y Ez a L m > 0 U- 9 a DEPARTMENT REPORT: 9 CITY OF LA Q UINTA POLICE DEPARTMENT MONTHLY REPORT Jan uary 2003 - The 2002 burglary and vehicle theft rates are down from 2001 - 50% reduction in traffic fatalities during 2002 - Injury and non -injury collisions were up for 2002 La Quinta Police Department Special Enforcement Team Monthly Report January 2003 The following is a summary of the Special Enforcement Team activities for the month of January. Ongoing Investigations 2 Probation Searches 2 Parole Searches 0 Arrests/ Filings 2 Vehicle checks 6 Business Contacts 7 Investigation assists 1 Arrest Warrants Served 1 Arrest Warrants Attempted 13 Programs 3 Pedestrian Checks 19 Crime Prevention Hours 20 Bar Checks 0 Back-ups 5 Follow-ups 10 Search Warrants 0 Meetings 1 Recovered Stolen Property 0 Citations issued 0 Surveillance's 1 Property Checks 4 Civil Commitments 1 Bicycle Time 0 Training Hours 8 Illegal Drugs Seized 407 grams marijuana 4 grams methamphetamine Total Mileage: 410 miles Noteworthy Accomplishments: - La Quinta SET initiated a 246.3 PC program on New Years Eve. - La Quinta SET had the grand opening ceremonies for the new Community Policing Office, and began operating out of the office. - La Quinta SET arrested Julio Anaya during a probation search for possession of 407 grams of marijuana for sales and for possession of methamphetamine. Daniel Paz was also arrested at the location for possession of methamphetamine. - La Quinta SET attended a skate park meeting with officials from the city of La Quinta regarding plans for a new skate park in the city. - La Quinta SET assisted with the running of the Bob Hope Chrysler Classic golf tournament at the La Quinta Country Club and at PGA West. LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS JANUARY 2003 Prepared By: Deputy Dave Adams peed Violations 197 Lane Change Violation ® Tows 0 ail to Yield Seat Belt Violations Injury T/C �0 urning Violations DUI Arrests 0 Non -Injury T/C 0 top Sign Violations Cut Traffic for Citation 52 Suspended DL ignal Light Violations © Cut Traffic for Collision Non -Moving �2 ild Seat Violations Warnings 1 25 1 Fatal T/C (-0 HIGHLIGHTS 010203 - Non -injury T/C @ 111 and Washington. PCF 21658(a) CVC. 010703 - Npn-injuryT/C @ Ave. 52 and Desert Club Dr. PCF 21802(a) CVC. 010803 - Open House for the new Sub -Station. 011303 - Non -injury T/C @ Fred Waring Dr. and Jefferson. PCF 22350 CVC. 011703 - Hit & Run (Parked vehicle) within Wal-mart parking lot. 012103 -Training. Felony stops with Dep. Patterson. 012203 - Non -injury T/C @ Jefferson and Fred Waring. PCF 22350 CVC. 012303 - Hit & Run (parked vehicle) within Starbucks parking lot. 012703 - Non -injury T/C @ Hwy 111 and Depot Dr. PCF 22350 CVC. 012803 - Non -injury T/C @ Avenida Villa and Calle Colima. PCF 21802(a) CVC. 012903 - BMW training with Sr. Dep. D. Smith @ Palm Springs PD. 013003 - Non -injury T/C @ Hwy 111 and Washington St. PCF 21453(c) CVC. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT January 2003* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: January 1st through January 301h 2003. HIGHLIGHTS: • This period of time began during the two -week winter break. • I sat on the panel of the Child Welfare and Attendance Board, at the Desert Sands Unified School District office. • Conducted follow-up investigations on reported runaway juveniles and students challenging each other to fight, after school hours. • Conducted Youth Accountability Team meetings with students and parents. • Counseled students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure and conducted mediation to diminish potential problems between students. • Assisted the school staff with several incidents of medical aids, inappropriate behavior and comments made by a student towards a teacher. • I conducted investigations and documented incidents that occurred on or off campus, and the school bus, which ranged from incorrigible juveniles, truancy, annoying a minor, AOD to Indio PD on a corporal punishment to a minor and vandalism. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT January 2003* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton HIGHLIGHTS: • Three battery cases were submitted to the Youth Accountability Team and five students were placed into the program. • I assisted the Youth Accountability Team with two juvenile home visits. • I conducted several truancy and business checks. Five students were found in violation of the truancy ordinance and cited. • I conducted several parent / students meetings and counseled students on their behavior and academics. Actual reporting period covers January 6, 2003 through January 24, 2003. Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT January 2003 January 2003 Explorer Post 503 Program Report Submitted by Explorer Post Advisor Andy Gerrard There were 4 training meetings for Post 503 Explorers during January (7th, 111h, 14th and 21). The meetings covered physical training, uniform inspection, crime prevention, driving under the influence investigations, C.P.R./first aid certification, and competition event practice. Deputy Michael Hernandez and Community Service Officer Andy Martinez coordinated the driving under the influence investigations training. Robert Arak from the Palm Desert Red Cross taught the C. P. R./first aid class. Crime Analyst Jennifer Richards conducted the tug-of-war training for the upcoming Colorado River Competition. Deputy Manuel Alvarado handled the uniform inspection and inspection training. I presented the crime prevention lecture and had 2 practical exercises. Andy Martinez led the physical training. Some Explorer Post 503 Explorers volunteered and assisted with the following events: 1. Bicycle safety and stranger danger presentations at the La Quinta Boys and Girls Club on January 17 from 1400-1745 hours, and 2. Indio Hills area graffiti removal on January 31 from 1000-1400 hours City of La Quinta La Quinta Police Department Captain John Horton, Commanding January 2003 Highlights (Numbers in parenthesis denotes number of calls for service that day) Wednesdav, 01-0143 (601: Sgt. Jameson and Deputy Alvarado initiated a vehicle stop on Raul Lopez, 10/19/74, at Hwy. 111 x Washington for traveling 5 MPH on Hwy. 111, and running a red light at Hwy. 111 and Washington. Lopez was found to be driving while intoxicated, and was booked for public intoxication. Case handled by Deputy Alvarado. Deputy Diaz arrested Rafael Rodriguez, 07/07/56, of Palm Springs for public intoxication at 52 x Washington in La Quinta. Deputies Donivan and Krachman arrested Shane Neal Golston, 06/08/84, for vandalizing vehicles parked on Avd. Navarro in La Quinta. Apparently, Golston was caught throwing bricks through car windows while walking down the street. Thursday, 01-02-03 (46): No significant activity. Friday. 01-03-03153k 11-01 BOMB THREAT (false report of secretion of explosive or facsimile bomb) at the 78000 block of Highway 111 St # 200, La Quinta. Enchanted Day Spa Salon. At about 1245 hrs. La Quinta Police Officers responded to the above address reference a bomb threat. An adult called the Salon, unknown gender, and whispered, "I'm going to bomb your building." The manager elected to evacuate her Salon. Deputies checked the Salon and did not locate a device or anything unusual. According to the neighboring business, Todd Larsen Golf Carts, he received the same type of phone call and hung up on the subject without disrupting his business. The Salon did not have caller ID or Star 69 to get the number that placed the call. I responded as well and spoke to the manager of the neighboring business to the north, Fisherman's Market. The manager was upset that we didn't have a bomb team/ dog checking the businesses since this was definitely a terrorist act. I explained to him our protocol for "bomb threats". Dep. Wedertz. Wrong Mercedes given to the wrong owner at Freddy's sandbar by valet last night. The Mercedes mistake resolved at 0730 today when the taker saw under a clear day that he had the wrong car. Everyone happy. Saturday, 01-04-3 (58); Deputy Hendry arrested Rogelio Hernandez Flores (021469) for an outstanding misdemeanor warrant for violation of promises to appear or specified court order. Reference an Indio Municipal Code violation. Flores was cited and released-LAR03004038. Several vehicle burglaries reported during dayshift in LA Quinta Cove, at the51000 block of Ave. Carranza , the 51000 block of Ave. Rubio, the 51000 block of Ave. Rubio, 51000 block of Ave. Obregon, the 51000 block of Ave. Carranza. La Quinta SAR Page 2 Sunday. 01-05-03 (55): Deputies Burns and Verduzco arrested Tanya Pellum 27 yrs. and Paris McKell 22 yrs. both of Bermuda Dunes for shoplifting at Wal-Mart in La Quinta. Deputy Lewis arrested Christine Dorado, 48 yrs. of La Quinta for burglary at Vons Supermarket in La Quinta. Dorada also had several items in her vehicle from Ross Clothing Store in Palm Desert. Deputy Shephard of Palm Desert Station responded to the location and assisted Deputy Lewis with her investigation. Monday. 01-06-03 (45): No significant activity Tuesday. 01-07-03 (62): Deputy Adams was flagged down in the area of Adams Park in La Quinta reference a woman in labor with contractions 1 minute apart. AMR arrived quickly and transported the woman and her unborn baby to the hospital. Wednesday. 01-08-03 (37): Deputies Munoz and Anguiano arrested Robert Carillo, 35 years, of Coachella for burglary, petty theft with priors, and parole violation at Wal-Mart in LA Quinta. At 1805 hours, Deputies responded to an injury traffic collision at Washington and Via Bolero in La Quinta. The investigation revealed that a BMW driven by 73 year old Gerald Harman of Indian Wells was north bound on Washington approaching Via Bolero when a Cadillac driven by 71 year old Bonnie Armstrong of Indian Wells came out of Via Bolero in front of him. Both vehicles sustained major damage. Harman had several cuts on his head, cheek and knee. Armstrong complained of lower back and arm pain. Both were transported to J.F.K. along with Armstrong's passenger, Jerry Armstrong, who complained of pain to his ribs. Thursday. 01-09-03 (47): No significant activity. Friday. 01-10-03 (54): At 1747 hours, Deputy Quintero responded to Wal-Mart reference a report of Security detaining a subject for using a mirror to look under women's dresses. Jose Aguilera DOB 020178, was caught crouched down with a mirror and when a woman bent over to look at some merchandise on the top shelf. He looked under her dress. He was booked at Indio Jail for public intoxication. Saturday. 01-11-03 (54): No significant activity La Quinta SAR Sunday, 01-12-03 (40): Page 3 Deputy Perez arrested Ramon Escamilla Rosales, 26 yrs. of Coachella at the 78000 block of Miles Ave. #34 in La Quinta for terrorist threats, telephone calls to intent to annoy and resisting arrest. Apparantly Rosales has been going to his ex -girlfriend, Alma Gonzalez' house at the above location and also making threatening telephone calls to Gonzalez and her family. Officers have been at the location 3x in the last 24 hours and each time upon arrival, Rosales was GOA. Deputies responded again today and upon arrival, Rosales saw Deputy Speir and fled on foot. A short foot pursuit ensued and Deputy Speir captured Rosales in the backyard of another mobile home. Deputy Perez was granted an EPO and Rosales was served at the jail. Monday, 01-13-03 (57): Suspicious Circumstances - Deputy Wynn responded to the 47000 block of Via Montana (Lake La Quinta) reference suspicious circumstances. Unknown subjects poured red liquid (not blood) in various areas of his driveway. A similar incident occurred about a month ago and Deputy Covington took the report. Pastor David Moore of Southwest Church owns the residence. Tuesday, 01-14-03 (60): Deputies Burns and Verduzco responded to the 77000 block of Los Arboles in the City of La Quinta reference an Accidental Drowning. Harry Fawcett, 012325 were found by his wife floating in the backyard Jacuzzi. She had checked on him 15 minutes prior to finding him. Fawcett was transported by AMR to JFK Hospital and is in ICU on a breathing ventilator. Fawcett had a double bypass 2 years ago and uses a portable breathing apparatus; however, he didn't have it with him while in the jacuzzi. Report by Deputy Verduzco. At 2300 Deputy McFadden made vehicle stop in which one of the occupants fled the vehicle and ran off towards golf course on Jefferson and Westward Ho area. Two females and two males remained in the vehicle. It turned out that both females had warrants, one a juvenile no bail warrant, the other for protective custody. One male was arrested after a handgun was found under the seat. The other male had a public intoxication warrant the gun came back as stolen out of Indio. We searched the area for the suspect who fled, found both of his shoes that he ran out of but not him. Shortly after 6AM a resident on Jefferson called to say that a HMA, 19, had approached him and asked to use his phone. The resident knew we had been looking for a suspect and detained subject while wife called us. The suspect, still with no shoes, looking very cold and tired, said he had hid on the golf course all night. He did not have any warrants and his reason for running is unknown, however there was indication that there was a second gun that had been in the car and he may have run with it. He denies any knowledge of a gun and said he ran as he is afraid of police. He said he was arrested for concealed previously and charges dropped but that he was "messed up" by the cops when they arrested him. He was arrested for resisting arrest. Arrested were: Lerma, William, 23, Coachella, receiving stolen property and carrying a concealed weapon. Licia, Christina, 23, Indio, No bail warrant protective custody. Placentia, Vivian, 20, Indio, violation of promises to appear or specified court order Warrant, 99,999.00 bail 130.001b MC warrant Rodriguez, Marcos, 18, Coachella, resisting arrest. Sorino, Tino, 21, Coachella, public intoxication warrant. Deputy Russo arrested Daniel Zamorez, 092461 of Indio for petty theft with a prior at Wal-Mart in La Quinta. La Quinta SAR Page 4 0154 hours, naked mentally disturbed female reported sitting on grass in parking area of apartments next to Ralphs in La Quinta. She was looking for her cat. She went voluntarily to ACES. Wednesday, 01-15-03 (60): Deputy McFadden responded to an unattended death of Bernice Coultson, 82 years, which was bedridden and cared for by visiting nurses. She had a long history of illness, including a stroke, Alzheimer, etc. Sgt. Jameson responded with Deputy McFadden. The Coroner did not respond. Thursday. 01-16-03 (61): Deputy Donivan arrested Luis Enrique Perez (090170) at the 52000 block of Ave. Carranza for poss. of a controlled warrant. Burglary occurred at the 50000 block of Indian Camp in La Quinta. Vic- Tom Birk stated sometime between 010703/1700 — 011603/1430, unknown subject(s) broke into his garage. Garage is attached to residence. Items stolen were two sets of golf clubs. One set of titleist, one set of callaway. Total value $3,250.00 Traffic collision Jefferson at Miles. D-1 Michele Blaine 37 yrs. of Desert Hot Springs, pulled in front of D-2 Carla Klein 40 yrs. of Bermuda Dunes. Primary collision factor failure to yield at a right a way. Burglary at the 44000 block of Los Manos, occurred on 011603 between 0730 and 1820. Susp. Broke bathroom window for entry. Loss liquor, $60.00 coins, cordless phone, and jewelry and stereo speakers. Nearby resident driving home for lunch saw probable susp, and vehicle. Resident saw vehicle at 1310 hrs which he described as a 92-95 Toyota Camry, 4dr, white, unk plates and in good condition. Two HMJ's 16 yrs. susp-1 506 and susp-2 508. Both with shaved heads ands both skinny. Resident saw subjs. Again at 1350 hrs. while driving back t work, however, he didn't cal the sheriff department. Friday. 01-17-03 (63): At 0507 hours, Deputies from La Quinta P.D. responded to a Hit and Run traffic collision at Ave. Navarro and Arroba in La Quinta. The victim of the hit and run, Steven Garcia, 36 years, was following the suspect the 17 year old suspect, while talking to our dispatch on his cell phone. The deputies were able to catch up to the suspect and victim at Ave. Alvarado and Calle Chillon. As Deputy Covington turned on his overhead emergency lights and siren, to initiate an enforcement stop, the suspect drove the car into a fence at the 53000 block of Ave. Alvarado and fled on foot. Deputy Covington lost the suspect as he jumped over a fence. Additional deputies responded to help with the search. Dispatch then advised that they had just received a call from the 53000 block of Ave. Vallejo, where the victim, Denzil Cantley, 44 years, was calling to report his car stolen, which was the car that the suspect was driving. Deputies Donivan and Covington contacted Cantley, and learned that an unknown suspect had entered his residence from a sliding glass door, had stolen a Nextel phone and car keys, and then stole his car from the driveway. Deputy Donivan had handled a prowler call at this residence the previous night, which led us to 15 year old juvenile, who lives at the 53000 block of Ave. Ramirez. The juvenile confirmed that the suspect was at his house last night, and that he was wearing clothing that matched the description of our suspect. When we exited the residence, a neighbor advised us that her dogs just chased a juvenile from her back yard. While searching the neighbor, Deputy Adams saw the suspect run across Ave. Vallejo and into the back yard of a residence. Another neighbor called dispatch to advise that a person was hiding on her neighbor's roof. Sgt. Shields located the La Quinta SAR Page 5 suspect hiding on the roof of the 53000 block of Ave. Vallejo. Sgt. Shields and Deputy Monis were able to take him into custody with out further incident. An infield show -up with Garcia and Deputy Covington confirmed that we had the suspect. After being advised of his rights per Miranda, the suspect confessed to the burglary, the car theft and the hit and runs. The suspect will be booked into juvenile hall for burglary, vehicle theft and resisting arrest. Additional charges of hit and run will be filed through the DA's Office. Deputy Covington. Saturday, 01-18-03 (65): No significant activity Sunday, 01-19-03 (65): No significant activity Monday, 01-20-03 (41): Dep. Lewis arrested Nancy Johnson (33) of Calimesa for violation of shoplifting. The suspect stole candy and other various items from the Wal-Mart in the city of La Quinta. The suspect was cited and then released. Tuesday, 01-21-03 (59): Deputy Lewis arrested Scott Perry, 38 yrs. of La Quinta for Commercial Burg at Vons in La Quinta. Wednesday, 01-22-03 (69): No Significant Activity Thursday, 01-23-03 (58): At 0315 the first of three calls came in regarding a HMA in the La Quinta Palms tract, Fred Waring X of Dune Palms. The initial call was of prowler, second call at 0320 was unknown trouble, HMA running in street with machete, hitting objects and possibly on PCP. R/P said subject just poured gasoline on himself. Third report was burglary in progress with HMA attempting to enter residence at the 79000 block of Sunrise. Subject was at door yelling that he wanted to kill someone. Deputies arrived on scene and located subject, later identified as Antonio Gastelum Sanchez, 040468. Sanchez was known 5150 who had been taken to Mental Health on 12/17/02 after being dragged out of traffic on Fred Waring at Jefferson. Sanchez was observed to be bleeding and was not cooperative. Deputy Wedertz utilized the pepper ball launcher. The subject continued to advance on the deputies. At one point the subject tried to enter the open drivers door of Deputy Ervin's vehicle. At that point Deputy Wedertz approached and used pepper spray on the subject and then pulled him out of the unit. The subject went to the ground and then began banging his fist on the ground and yelling. He started rolling around in the street, tried to roll under a parked unit at which time grabbing his jacket stopped him. He was handcuffed and it was at that time his breathing was noticed to be getting shallow. CDF responded A short time later the man lost consciousness and stopped breathing. CDF worked on him but with negative results and he was pronounced dead about 0430. AIU, Homicide, Admin, DA, PIO Coroner all notified. Three files were combined. � � 1 La Quinta SAR Page 6 Deputy Swan arrested Robert Carlos Cruz, 072881 at Washington x Fred Waring for Carrying a Loaded Firearm. Friday, 01-24-03 (75): Motor Officer Adams arrested Gregory Lee Barrett, 041556 of Palm Desert for DUI. Deputy Gaunt recovered a stolen vehicle from the City of Indio behind Worlds Gym in La Quinta. Saturday, 01-25-03 (68): Deputy Ervin arrested Andrew Gotzion, 081474, for a DUI/TC at the 78000 block of Old Ave. 52 (Traditions Country Club) in La Quinta. Deputy Gaunt arrested Armando Mesa (010566) for four outstanding misdemeanor warrants at the 52000 block of Avenida Bermudas, La Quinta. This was the second day in a row we have responded to this location for domestic related problems. Mesa's wife obtained a "kick out," order, and called today when her husband returned home. Once he was taken into custody per the outstanding warrants and served with the order, he was placed in Deputy Gaunt's unit. Mesa kicked out the units' right rear passenger window and caused extensive damage to the top area of the doorframe. He was additionally charged with felony vandalism. Sunday, 01-26-03 (54): Deputies Bolton and Gaunt investigated a DUI injury T/C at the 51000 Avenida Bermudas in La Quinta. The driver, Troy Baylor 36 years, of La Quinta was traveling N/B on Ave. Bermudas when he lost control of his 2000 Ford Expedition and struck two parked vehicles in the driveway of 51985 Ave. Bermudas. A passenger, Jill Cathcart, was transported to Desert Regional Medical Center with a complaint of pain to her neck. Three children, ages, 14, 12, and 5 were not injured. Baylor was subsequently transported to Indio Jail and booked for driving under the influence of alcohol. Additional charges of felony child endangerment and DUI causing injuries will be filed with the DA's Office on Baylor. Monday, 01-27-03 (51): Deputy Hendry arrested Andres Tanori, 11/05/56, for public intoxication at Washington and Calle Tampico. Tuesday, 01-28-03 (60): More Vehicle Burgs: at the 51000 block of Iloilo and the 78000 block of Avenida La Fonda. Reports by Deputy Munoz Wednesday, 01-29-03 (44): Deputy Wynn handled a forgery investigation at the 54000 block Avenida Rubio. Victim William Keifer reported that his estranged girlfriend, Vincenza Paterno stole several of his checks and forged his signature. She is on probation and drives a 1994 Blue Saturn (CA) 4WFS317. La Quinta SAR Page 7 Deputy Michaels responded to an unattended death that may have been a possible suicide at the 77000 block of Calle Colima. The 69 year old victim was found deceased in the residence by his sister. Scott had a history of emphysema and cancer. CDF removed a gun found near the body prior to Deputy Michael's arrival. Coroner notified and investigation on going. Thursday. 01-30-03 (64): Deputy Wedertz arrested Brett Docken, 081579 of La Quinta for public intoxication at the 53000 block of Ave. Madero. While investigating a fire in the backyard of the 51000 block of Ave. Herrera, Deputy Wedertz contacted Todd Goodsell (burglary Suspect) and Joseph Waldner 8-15-84, who were hiding inside the residence. Wainer is currently living at the location with several females. Three other males from Palm Desert were also at location: Joseph Rinaldi 3-15-84, Jason McCoulough 9-3- 81, and Kolby Glock 12-10-80. Deputy Wynn arrested Jeffrey Corkill, 48 yrs. of La Quinta for two felony poss. of a controlled substance warrants after a telephone tip from Corkill's son-in-law. Friday. 01-31-03 (70): 1430 hours, Deputy Dave Adams responded to a report of two hit and run collisions by a reckless driver driving a green Ford Aerostar van on Washington St. then down Eisenhower Dr. Suspect Steven Ruiz, 18 years old of La Quinta, was located at his residence at the 52000 block of Ave Obregon. Ruiz was extremely intoxicated with a B.A.C..021 and needed an okay to be booked. Total calls for service: 1747 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY DECEMBER 2002 CITY OF IAA QUINTA DECEMBER CRIME COMPARISONS CRIMEI)ECEMEER 2002 DECEMBER 2001 YTD (02) YTD (01) - *HOMICIDE 0 1 3 3 *RAPE 0 1 7 13 SEX CRIMES (FEL) 0 1 11 9 SEX CRIMES MISD 1 1 20 20 ROBBERY 2 1 21 12 ASSAULT FEL 9 2 113 93 ASSAULT MISD) BURGLARY 28 45 13 47 194 589 240 633 *VEHICLE TREFT 12 16 140 152 *THEFT (FEL) 27 30 308 249 THEFT MISD 43 52 508 501 VANDALISM MISD 41 17 405 291 DOM. VIOLENCE 14 4 143 136 NARCOTICS 9 13 123 128 91tl 12 23 132 144 T/C NON -INJURY 63 60 636 568 T/C INJURY 4 6 82 61 T/(.' FATAI, 0 0 2 4 TRAFFIC CITATIONS 562 269 5473 3566 * STATISTICS INCLUDE Xr7'EMPZ'S N r' 0 0 O C) N N CU U w w ❑ 0 ■ 0 0 0 0 0 a a co LO Nt M N N T- C) C) 00 CN N 0 C) F- F- � �n ® LI I I I � I I I , I I ao MO y-' I I I rn I N I I I N LO I T I ..... C6 0' L' I (Y I I I I I T I I I I I I I I II I I I I I I I I I ^' `Y I I I I I I CD o C) C) o ® o C) M o LO I N w F- rl w H w Q` m J 4 m a w m m O of u m w U X w w I w U d S w U J a ip L W zo 50- a(D R N I I I � I I I LO I I I I I I ' ' I I I ' I I I I I I I CY/ � I I I I ' I 0 I I , I Cri I I I I I I ' i ' i I I I I I I ' i ' i � i i I I I i I I I 0 I I I I i i I I � I i � ' I I I I i ' � I I � I I '^ W � I I I I , I I � I N I ' I I I I I I U') O In O LO N N T- cr w x O w N V-- 0 0 Ca CQ N N U CU W W 0 0 -0 ® (D rn LO 0) co LO i LO C) CV r- i N CD C) C:) 0 © C) O LO 0 LO a z z O z J U Q V CIO U) Z) O C- F- NN T— V-- CN T- - cc CO C) CN C%4 0 (.) w w 0 0 1 0 LL :D z C) z 0 z U) z 0 F- C) 0 LL LL 9 F- C) CO C) C) CO C) CO C) 0 0 C) C) C) CO C) CITY OF LA QUINTA DISPATCH INFORMATION / DECEMBE2 2002 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 3.6 2 ROUTINE 9.3 1022 *STATS TAKEN FROM RIVERSIDE ('O. SHERIFF DATA WAREHOUSE RESPONSE TIME REPORT r l e OF I COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Public Hearing on a Resolution of Necessity under Code of Civil Procedure § 1245.235 Declaring the Public Interest and Necessity of Acquisition of Property Located North of Highway 111 and East of Adams Street and Identified as a Portion of APN 649-020-006, for the Purposes of Roadway Improvements --the Extension of La Quinta Drive RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Conduct a public hearing and consider the adoption of a Resolution of the City Council declaring the public interest and necessity of the acquisition of property located in the City of La Quinta, identified as a portion of Assessor Parcel No. 649-020-006, for the purposes of construction of an extension of La Quinta Drive. FISCAL IMPLICATIONS: The appraised fair market value of the portions of property proposed for acquisition is $107,049.00. That amount has been deposited by 1 1 1 Venture, LLC, with the City in Account No. 101-000-261-000, pursuant to the Reimbursement Agreement between the City and 1 1 1 Venture, LLC. Under the terms of the Reimbursement Agreement, 1 1 1 Venture, LLC is responsible for the City's expenses associated with the extension of La Quinta Drive, including the costs of acquisition and the cost of construction. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff proposes for the City Council's consideration, and recommends approval of, a Resolution of Necessity to authorize acquisition of 16,469 sq. ft. of property located on the north side of Highway 1 1 1, east of Adams Street, within the city limits of the City of La Quinta. The property is to be utilized for the extension of La Quinta Drive, which presently terminates at the south side of Highway 1 1 1. The proposed extension continues the alignment of La Quinta Drive to the north of Highway 1 1 1, and is designed to take advantage of, and be consistent with, previous road and intersection easements already dedicated to the City. The extension would allow the public to make full use of the intersection improvements located at Highway 1 1 1 and La Quinta Drive, which were paid for in part with City funds. This property was appraised by Michael A. Scarcella, MAI, of Capital Realty Analysts. Mr. Scarcella reviewed the applicable market data, identified and analyzed relevant comparable sales, and issued his opinion that, as of the date of value (December 15, 2002), the fair market value of the property was $107,049.00. This equates to a unit value of $6.50 per square foot. A legal description and map of the property referenced in the proposed acquisition is attached hereto as Attachment 1 . Staff obtained title information reflecting the vesting of the property, and an offer to purchase the property for the full amount of the appraised value was sent to all of the record owners on January 8, 2003, as reflected on the information from First American Title Company. In addition, all comparable sales upon which the appraiser based his opinion of value were also forwarded to the owner. A copy of the offer letter, and the letter forwarding the comparable sales, are Attachments 2 and 3 hereto. Staff has invited the owners and their legal representative to meet, in an attempt to review any information the owner may have regarding value, and to work towards the goal of reaching an agreement on the transfer of the property by way of a negotiated acquisition. As of the date of this report, no such agreement has been reached. As such, staff now recommends the City Council consider and adopt a Resolution of Necessity, authorizing acquisition of the property by exercise of eminent domain. Under Code of Civil Procedure Section 1245.220, the City may not commence an eminent domain proceeding until City Council has adopted a "Resolution of Necessity." As a part of the Resolution, the City Council must find and declare each of the following: 1 . The public interest and necessity require the proposed project. 2 2 The proposed project is planned or located in the manner that would be most compatible with the greatest public good and the least private injury. 3. The property described in the Resolution is necessary for the proposed project. 4. An offer meeting the requirements of Government Code Section 7267.2 has been made to the owner of record. The owners of property are entitled to be heard on this subject, and on the issue of whether the City has followed all other procedures and is otherwise authorized to acquire the property by exercise of eminent domain. Notices to the property owners of this Resolution of Necessity hearing, and the subjects to be considered and proposed to be determined, were sent to all record owners on January 30, 2003. A copy of this Notice is Attachment 4 hereto. The City Clerk's office has received notification that the property owner intends to appear at the Public Hearing and object to the proposed Resolution (Attachment 5). In addition, the City published a notice of this hearing in the Desert Sun on February 5, 2003. The Public Interest and Necessity Require the Proposed Project The acquisition of the property is proposed for the extension of La Quinta Drive. A diagram showing the extent of the project, and its relationship to the subject property and its immediately surrounding properties, is submitted herewith as Attachment 6. Staff believes that the public interest and necessity require the La Quinta Drive extension project. A traffic analysis was conducted by Mr. Robert Ross, P.E., of RBF Consulting, a copy of which is submitted as Attachment 7. Mr. Ross analyzed projected trip generation and distribution from surrounding uses, and examined conditions forecast for the years 2010 and 2020. Mr. Ross has concluded that a signalized/full turn movement intersection is necessary along Highway 1 1 1 between Adams and Dune Palms, and that the La Quinta Drive location is the only reasonable location for such an intersection. The RBF analysis examines traffic movement issues for both a "right-in/right-out" and signalized full intersection for La Quinta Drive at its intersection with Highway 1 1 1. The study concludes that unless a full turn movement intersection is installed at that location, significant delays will be experienced by vehicles at the Adams Street/Highway 111 intersection. Without the proposed improvement, levels of service at the Adams Street/Highway 1 1 1 intersection can be expected to drop below City of La Quinta goals for peak hour intersection operation, under both the 2010 and 2020 scenarios. Consequently, traffic safety and efficiency 3 demonstrate the need for the extension of La Quinta Drive, in order to service full intersection operations at its intersection with Highway 1 1 1 . Mr. Ross has also reviewed the proposed configuration of the La Quinta Drive extension, and has concluded that it provides for sufficient stacking, and that it will allow safe and efficient traffic flow for vehicles traveling to and from the businesses located to the north of Highway 1 1 1. Staff concurs with Mr. Ross' assessment. The Proposed Project Is Planned Or Located In The Manner That Will Be Most Compatible With The Greatest Public Good And The Least Private Injury As with any effective roadway extension project, the extended roadway must be located in such a manner as to assure proper alignment with the existing roadway being extended. The roadway extension maintains this continuity of alignment, and according to the City's engineers, is located as far to the west as possible to maintain consistency with City standards for safe and efficient roadway design. This will permit smooth traffic flow over the extended roadway, resulting in benefit to all public users. In addition, the traffic benefits described in the traffic analysis by RBF Consulting demonstrate that the signalized full access configuration of this intersection will result in fewer delays and safety concerns on surrounding intersections and roadways, in particular at the Adams Street/Highway 1 1 1 intersection. The length of the roadway is designed to accommodate stacking from vehicle trips expected to be generated by the proposed surrounding uses, which will keep safety concerns due to stopped traffic on the busy portions of Highway 1 1 1 to a minimum. The proposed project will result in the least private injury because it is merely an extension of an existing intersection easement that has already been dedicated to the City by the owners of the subject property. A copy of this easement is submitted as Attachment 8. Given the location and nature of this previous dedication, the project will result in no frustration of reasonable expectations of development of property, since the prior dedication already would provide a strong indication of the future alignment of the roadway. In addition, the proposed area of acquisition is not presently occupied by any structure or other improvement, such that its acquisition will require no demolition, relocation, or interruption of any tenancy. The Property Described In The Resolution Is Necessary For The Proposed Project n As indicated above, the extension of La Quinta Drive must, of necessity, orient its location from the present terminus at Highway 1 1 1 . Consistency of alignment and intersection safety concerns necessitate continuation of the present alignment, and therefore the necessity of the property proposed to be taken. The roadway width is consistent with curb return and other improvements already made to Highway 1 1 1, and the design of the project conforms to the City's standard for roadway designs of roadways of this type. Alternative locations, including potential acquisition of property to the west, would not preserve the integrity of alignment with the existing street. Other Requirements The City's Planning Commission, on January 28, 2003, reviewed the proposed acquisition and found it to be consistent with the City's General Plan under Government Code Section 65402. Staff has reviewed the location and nature of the project, and has determined that the acquisition of property, and construction of the project, is exempt from CEQA review under two separate categorical exemptions. Title 14, California Code of Regulations, Section 15301 relates to minor alteration of existing public structures and facilities, and in subsection (c) specifically includes existing highways and streets. In addition, Title 14, California Code of Regulations, Section 15332 exempts "infill development projects" when the project is consistent with the applicable general plan, occurs within city limits on a site of no more than five acres substantially surrounded by urban uses, the site contains no endangered, rare or threatened species, approval of the project would not result in significant effects relating to traffic noise, air quality or water quality, and the site can adequately be served by all required utilities and public services. Staff believes that all of these conditions are met in connection with the proposed project, and believes that it is also exempt from CEQA review on this ground. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council declaring the public interest and necessity of acquisition of property located in the City of La Quinta, identified as a portion of Assessor Parcel no. 649-020-006, for the purposes of construction of an extension of La Quinta Drive, and finding that the project is exempt from the CEQA; or 2. Do not adopt a Resolution of the City Council declaring the public interest and necessity of acquisition of property located in the City of La Quinta, identified 5 4' � as a portion of Assessor Parcel no. 649-020-006, for the purposes of construction of an extension of La Quinta Drive, and finding that the project is exempt from the CEQA; or 3. Provide Staff with alternative direction. Respectfully submitted, � imothy R. na n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Legal Description and Map 2. Offer Letter 3. Letter Forwarding Comparable Sales 4. Notice of Resolution of Necessity Hearing 5. Letter From Property Owner 6. Project Diagram 7. Report from RBF Consulting 8. Prior Dedication for Intersection RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING THE PUBLIC INTEREST AND NECESSITY OF ACQUISITION OF PROPERTY LOCATED IN THE CITY OF LA QUINTA, CALIFORNIA, IDENTIFIED AS PORTIONS OF ASSESSOR PARCEL NO. 649-020-006, FOR THE PURPOSES OF ROADWAY IMPROVEMENTS TO LA QUINTA DRIVE WHEREAS, the City of La Quinta has been investigating potential acquisition of various interests in certain property located within the City of La Quinta, north of Highway 1 1 1, east of Adams Street, including a fee simple interest over and in approximately 16,469 square feet of land located within Assessor Parcel No. 649- 020-006, and more specifically described in the legal description and depicted in the maps attached hereto as Exhibits A and B, both of which are incorporated herein by reference ("the Property"); and WHEREAS, the City has been investigating potential acquisition of this Property for incorporation into a roadway improvement project, specifically the La Quinta Drive Extension Project, a project which proposes to extend La Quinta Drive from its present terminus at Highway 1 1 1 northward ("Project"); and WHEREAS, on February 18, 2003, after no less than 15 days written notice to the record owners of the Property as shown on the title information obtained by the City, the City Council of the City of La Quinta held a hearing for the purpose of considering, and allowing the record owners of the Property a reasonable opportunity to appear and be heard on, all of the following matters: A. Whether the public interest and necessity require the Project; B. Whether the Project is planned or located in a manner that is most compatible with the greatest public good and the least private injury; C. Whether the Property proposed to be acquired is necessary for the Project; D. Whether the offer required by Government Code § 7267.2 has been made; and E. Whether the City has properly exercised all of its statutory responsibilities and duties antecedent to the legal exercise of eminent domain against the Property; and WHEREAS, the City Council has received various factual information bearing upon each of the matters referenced above, including but not limited to, the representations made within, and evidence attached to, the staff report prepared by staff for consideration in connection with the hearing; and 159/015610-0064 368965.02 a02/11/03 WHEREAS, the City Council, as a result of such hearing, has determined that the public health, safety, and welfare require that the City acquire fee interest in the Property more particularly described in Exhibits A and B hereto, and incorporated herein by reference, for the purposes of extending La Quinta Drive; and WHEREAS, the Project for which the Property to be acquired is sought has been determined on the basis of substantial evidence to be exempt from review under the California Environmental Quality Act under Title 14, California Code of Regulations, Sections 15301 and 15332; and WHEREAS, the City of La Quinta is authorized to acquire the Property for street improvement purposes under the authority of its own charter, and under the authority granted by Government Code Sections 37350.5 and 40404. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . The Project for which the acquisition of the Property is required is the La Quinta Drive Extension Project, which consists of an extension of La Quinta Drive from its present terminus at its intersection with State Highway 111 northward. 2. The Property to be acquired is located within the City of La Quinta, County of Riverside, State of California, located generally on the north side of State Highway 111 east of Adams Street, and consists of a portion of Assessor Parcel No. 649-020-006. The Property consists of approximately 16,469 square feet of land, more specifically described in the legal description attached hereto as Exhibit A, and in the map attached hereto as Exhibit B. 3. The public interest and necessity require the Project, in that it is consistent with the City's General Plan, and specifically the City's Circulation Element, as found by the City's Planning Commission on January 28, 2003. Traffic analyses undertaken by RBF Consultants for the City indicate that a four -leg intersection at La Quinta Drive and Highway 111 will best serve traffic safety and circulation concerns, since it will allow for signalized full turn movements. The extension of La Quinta Drive will permit vehicle stacking off of Highway 111 to allow safe, efficient vehicle movement to and from the businesses and properties north of Highway 1 1 1, thereby reducing traffic conflicts and delays, as well as the related safety concerns on Highway 111 . 4. The Project is located in a manner most compatible with the greatest public good and the least private injury, in that the design of the roadway extension must, of necessity, occupy land which is in alignment with the existing roadway, in order to maintain the continuity of the alignment of the road and improve traffic flow on it. The Project has been designed to situate the roadway in such a manner as to preserve safe traffic movements on La Quinta Drive across Highway 111 r , without unsafe turning movements, and consistent with appropriate lines of sight 159/015610-0064 368965.02 a02/11/03 for roadway design. The City's traffic consultants have indicated that a fully signalized four -leg intersection of La Quinta Drive and Highway 111 will benefit traffic flow in the area, by reducing and/or eliminating vehicle stacking on heavily traveled portions of Highway 111. The proposed Project will result in the least private injury because it is aligned with the prior dedications of traffic easements for the existing intersection improvements. The Property to be acquired is not improved with any structures, and as such, acquisition of this Property, and extension of La Quinta Drive on it, will not result in displacement of any residence or business. In addition, construction of the roadway extension will serve property both to the west and to the east, and may result in benefits to the owners of the subject Property. 5. The Property to be acquired is necessary for the Project, in that the contemplated roadway extension must occur on property within a reasonable alignment to the existing roadway to assure continuity of the roadway, and to accommodate safe traffic movements at the intersection of La Quinta Drive and Highway 1 1 1 . In addition, the property to be acquired is within existing alignments of curb return improvements already constructed on Highway 1 1 1 . 6. The offer required by Government Code Section 7267.2 has been made to the owner of record, by way of a letter dated January 14, 2003, which was supplemented on January 27, 2003. City staff has attempted to negotiate with the record owners and their representatives subsequent to the issuance of this offer, but the negotiations have not proved successful in securing the necessary property interests. 7. Notice of the resolution of necessity hearing was provided to the owners of record by way of mailed, written notice sent on January 30, 2003. 8. To the extent any of the Property to be taken herein is devoted to a public use, the City finds that the proposed use for the Property is compatible with, or more necessary to, such public use, and that the City is authorized to acquire the Property pursuant to Code of Civil Procedure Section 1240.510 and 1240.610. 9. The Project has been reviewed and determined to be exempt from review under the California Environmental Quality Act under the provisions of Title 14, California Code of Regulations, Section 15301 . The Project consists of a minor alteration of a public street facility. In addition, the Project is exempt from review under Title 14, California Code of Regulations, Section 15332, in that it is consistent with applicable General Plan designations and policies, occurs within the City limits on a project site of no more than 5 acres which is substantially surrounded by urban uses, has no value as habitat for endangered, rare, or threatened species, and approval of the Project will not result in any significant effects relating to traffic, noise, air quality, or water quality and can adequately be served by all required utilities and public services. 10. The City Council hereby declares its intent to acquire fee simple ownership of the Property, more specifically described and depicted in Exhibits A 159/015610-0064 368965.02 a02/11/03 and B hereto, in the City's name in accordance with the provisions of the laws of the State of California. 1 1 . The law firm of Rutan & Tucker, LLP, City Attorney for the City of La Quinta ("City Attorney"), is hereby authorized and directed to prepare and prosecute in the name of the City such proceedings in a court having proper jurisdiction thereof, as may be necessary for the acquisition of the Property described herein, including without limitation, seeking prejudgment possession of such Property, and to prepare and file such pleadings, documents, and otherwise prosecute such actions as may be necessary in the opinion of the City Attorney to acquire the Property for the City. Such attorneys are specifically authorized to take whatever steps and/or procedures available to them under the Eminent Domain Law of the State of California, relating to acquisition of the Property. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 18th day of February, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DONALD 0. ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California c� a 159/015610-0064 10 368965.02 a02/11/03 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the Cit of La Quinta, California, do hereby certify that the foregoing Resolution No. 2003- is a full, true and correct copy as adopted by the City Council on February 18, 2003. Dated: JUNE S. GREEK, City Clerk City of La Quinta, California 159/015610-0064 368965.02 a02/11103 EXHIBIT A EXHIBIT "A" A PORTION OF THE WEST ONE HALF OF THE BAST ONE HALF OF THE NORTHWEST ONE QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 BAST, SAN BERNARDINO MERIDIAN, AS SHOWN ON DEED RECORDED MARCH 13, 1989 AS INSTRUMENT NO. 75451, O.R., MORE PARTICULARLY,DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE WESTERLY LINE OF THE SAID WEST ONE HALF WITH THE NORTHERLY LINE OF THE RIGHT OF WAY OF HIGHWAY 1 I 1 (55-FOOT HALF WIDTH) AS SHOWN IN DEED RECORDED DBCEMBBR 11, 1%7 AS INSTRVMENT NO, 108641. THENCE NORTH 00013'25" WEST 200.03 FEET ALONG SAID WESTERLY LINE, ALSO BEING THE EASTERLY LINE OF PARCEL MAP NO. 29351. P.M.B. 197/33.36, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA;- THENCE SOUTH 82' 13'54" BAST 82.26 FEET; THENCE SOUTH 00°1325" EAST 85.73 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 544.00 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 89046'35" WEST; THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 75,37 FELT THROUGH A CENTRAL ANGLF OF 07.56' 17", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 82'17'08" BAST; THENCE SOUTH 37017'08" EAST 32.53 FEET; THENCE SOUTH 07°42'52" WEST 15.00 FEET TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF HIGHWAY l 11; THENCE NORTH 82°17'08" WEST 94.69 FEET ALONG SAID RIGHT OF WAY LINE, TO THE POINT OF BEGINNING. SAID DESCRIBHD PARCEL CONTAINS 16,469 SQUARE PHET, MORE OR LESS. FOR GRAPHICAL PURPOSES SEE EXHIBIT 'B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT T L RIONTS, RIGHTS -OF -WAY AND EASEMENTS OF RECORD, W ANY. Prop dor the s 2LAND S P. .. 6 7 Dste: , 3,, 2 eo 3 (Vot �9 s . Pqt 6 Expires 06/30/0414 le THE KBTTH COMPANIES, INC. No. 6697 73-733 Fred Waring Drive, Suite 100 Palm DcAcrt, CA 92260 ! xp. D6 30 D4 (760) 346-9944 % 159/015610-0064 368965.02 a02/11/03 12 L �.o fi;g 184 m w X W Ltl C) ILI U EXHIBIT B 159/015610-0064 368965.02 a02/11/03 ATTACHMENT A PORTION OV THE WEST ONE HALF OF 77M BAST ONE HALF OF THE NORTHWEST ONE QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 BAST, SAN BERNARDINO MERIDIAN, AS SHOWN ON DEED RECORDED MARCH 13,1999 AS INSTRUMENT NO.75451. O.R., MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSFM014 Of THE WESTDLY LINE OF THE SAID WEST ONE HALF WITH THE NORTHERLY LINE OF THE RIGHT OF 'WAY OF HIGHWAY I I I (55-FOOT HALF WIDTH) AS SHOWN IN HEED RECORDED DBG'EMBER 11,1%7 AS INSTRtTMENT NO. 108641; THENCE NORTH 00013125" WEST 200.03 FEET ALONG SAID WESTERLY LINE, ALSO BITING THE EASTERLY LM OF PARCEL MAP NO. 29351, P.M.B. 19V33-36, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA; THENCE SOUTH 82'13'54" BAST 82.26 FEET; THENCE SOUTH 00013'25" EAST 95.73 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 544.00 FEET, A L -TE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 89'46`35" WEST; THENC9 SOUTHERLY ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 75.37 FEET THROUGH A CENTRAL ANGLE OF 07056' 17", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 82°I7'08" BAST; THENCE SOUTH 37'17'08" E"T 32.53 FEET; THENCE SOUTH 07°42152" WEST 15.00 FBBT TO A POINT ON TH8 NORTHERLY RIGHT OF WAY LINE OF HIGHWAY 111; THENCE NORTH 82417'08" WPM 94.69 FEET ALONG SAID RIGHT OF WAY LINE, TO THE POINT OF BEGINNING. SAID DESCRIBED PARCEL CONTAINS 16,469 SQUARE FEET, MORE OR LESS. FOR GRAPHICAL PURPOSES SEE BXHiBIT "B" ATTACHED HERETO AND BY THM REFERENCE MADE A PART HERETP. SUBJEsCT T L RIGHTS, RIGHT"F-WAY or the s AND EASEMENTS OF RECORD, IP ANY. Dater a 06130/04 nmbo, P. . 6 7 Bxp4tcs THE ICBFFH COMPANIES, INC. 73-733 Fred Wariag Drive, Suite 100 Palm I) wo% CA 92260 (7603 346t9844 119/015610-0064 367139.01 a02/03/03 4 I ^° 14 a OD CG S X W 1 4 I I co c to �1 LU U cc 4 119/015610-0064 -2- 367139.01 a02/03/03 J 4 4a P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 January 14, 2003 Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 ATTACHMENT 2 (760) 777-7000 FAX (760) 777-7101 Re: Offer to Acquire Portion of Property Located on the North Side of State Highway 111, Riverside County Assessor Parcel No. 649- 020-006 Dear Mr. and Mrs. Mannino: The City of La Quinta (the "City") is proposing the construction of an extension of La Quinta Drive, within the City. The City obtained a title information that shows you and your family members listed on the last page of this letter to be the vested owners of the above - referenced property. The City seeks to acquire your fee simple interest in that property, which consists of the underlying real property totaling approximately 16,468 square feet, more particularly described in the legal description and map collectively attached hereto as Attachment 1, which is made part of this offer by reference (the "Property"). No final determination has been made as to the ownership of the Property. Any acceptance of this offer is contingent upon your presentation to the City of conclusive evidence that all parties with interests in the Property (including, but not limited to, lessees, licensees, etc.) have accepted this offer, and agreed on how the proceeds for the acquisition of the Property shall be distributed. The City had the Property appraised to determine its fair market value. The appraisal was conducted by Mr. Michael Scarcella, MAI, of Capital Realty Analysts, in accordance with commonly accepted appraisal standards, and included consideration of the highest and best use of the land. Mr. Scarcella previously corresponded with you on or about December 10, 2002, offering to meet with you on his inspection of the Property, and inviting you to provide information regarding the Property. Based on the appraisal, the City offers to purchase the Property (free and clear of any encumbrances to title such as liens, leases, licenses, or other interests which, in the City's discretion, are unacceptable) for One Hundred Seven ThousandA, p ' it The basis for this offer is explained more Forty Two dollars ($107,042) (the Purchase nce ). OD, 159/015610-0064 358939.04 PM03 101716 • Mr. Jay Frank Mannino January 14, 2003 Page 2 thoroughly in Attachment 2 of this letter (entitled "Summary Statement of Appraisal") which is made a part of this offer by reference This offer is for conveyance to the City of fee interest in the Property, excluding any oil, gas, or mineral rights below the depth of 500 feet, and subject to terms and conditions set out below. Payment will be made when the title to the Property vests in the City free and clear of all recorded or unrecorded liens, encumbrances, assessments, leases and taxes, except: 1. Taxes for the year in which the Property is purchased, which shall be cleared and paid in the manner required by Section 5086 of the Revenue of Taxation Code, if unpaid at the time escrow closes; 2. Covenants, conditions, restrictions and reservations of record, that do not interfere with the City's proposed use of the Property, as determined by the City; 3. Easements of rights -of -way over the land for public or quasi -public utility or public street purposes, if any; and 4. Any other interests in the Property or exceptions to title appearing on a preliminary title report or litigation guarantee, which are accepted by the City in writing through escrow. It shall be your responsibility to convey clear title, and to pay any fees or charges by lenders or other parties in obtaining reconveyances or other items necessary to convey clear title. The City will pay all escrow and recording fees incurred in the purchase of the Property, and if title insurance is obtained, the premium charge for such title insurance. Please be advised that the amount paid to you pursuant to this offer, if it is accepted, may be eligible for favorable tax treatment under Internal Revenue Code Section 1033, relating to acquisitions under threat of condemnation," providing you purchase qualified replacement property within the time periods set forth under law. The IRS has literature explaining the details of this favorable tax treatment, which you may wish to consult. In addition, Section 2(a) of Article XIIIA of the California Constitution and Section 68 of the California Revenue and Taxation Code generally provide that property tax relief shall be granted to any real property owner who acquires comparable replacement property after having been displaced by governmental acquisition or eminent domain proceedings. The State Board of Equalization has prepared guidelines on those matters, which you also wish to consult. Please contact our City Attorney if you would like any assistance in obtaining materials from the IRS or the State Board of Equalization on these matters. As a condition of this offer, the City reserves all rights and remedies it may have against you, and all prior owners, to seek damages or other remedies in connection with any remediation or _other obligation the City incursbut notesult of any limitedt CERC A1(421U�S C. Sub -Section as may be 9601 et itted or authorized by any law, including 159/015610-0064 17 358939.04 PM03 • • Mr. Jay Frank Mannino January 14, 2003 Page 3 seq.), the Hazardous Waste Control Law, California Health & Safety Code (Section 25100, et seq.) the Porter Cologne Act (California Water Code Section 13000 et seq.) California Health & Safety Code Sections 25280 et seq. and 33459 et seq., and the provisions of Proposition 65. In addition to the compensation for the fair market value of the property, you may also be entitled to relocation assistance pursuant to State Relocation Assistance Law (California Government Code Sections 7260 et seq.; Relocation Assistance and Real Property Acquisition Guidelines, California Administrative Code Title 25), or local relocation guidelines. Relocation assistance is not a part of this offer. If you would like to inquire further regarding your eligibility for relocation assistance, please contact our City Attorney at (714) 641-3413. Please be advised that California Code of Civil Procedure Section 1263.510 allows a party whose property is subject to public acquisition to claim compensation for loss of business goodwill. The Property is vacant, and does not appear to be the site of any presently operating business. As such, this offer does not reflect any amount of compensation attributable to any loss of business goodwill. Attached to this letter is a ' Notification of Right to Claim Loss of Business Goodwill," a "Claim for Loss of BusinessGoodwill," and a "Loss of Business Goodwill" questionnaire. These materials explain in further detail the provisions of Code of Civil Procedure Section 1263.510, and explain what the owner of a business must prove in order to be compensated for business goodwill losses. If you wish to make a claim for loss of goodwill, the City requests that you review and complete the forms attached. Please let us know prior to February 15, 2003, if the City's offer is acceptable. This offer shall expire if it is not accepted on or before that date. If this offer is acceptable to you, please so indicate to the undersigned, in writing. Upon receipt of your written acceptance, a Purchase and Sale Agreement incorporating the terms of this offer, and containing further escrow instructions regarding review and elimination of exceptions to title, will be forwarded to you for signature. Upon receipt of a signed Purchase and Sale Agreement, the matter will be reviewed by City Council, which has final approval authority. If the deal is approved, escrow will be opened immediately. The City generally uses First American Title Company to handle escrows, and proposes this company handle any escrow here. The City is, of course, willing to consider other escrow companies, if you so desire. If for any reason you are not satisfied with this offer of just compensation, and have relevant information regarding the value of the Property that you would like the City to consider, it will be happy to do so. If you have such information, please contact me immediately and I will make arrangements to have the information reviewed and considered. If you have any questions regarding this offer, or wish to request any additional information, you may contact me at (760) 777-7100. Please note that the City has made no decision to exercise its power of eminent domain to acquire the Property, and can only do so after it holds a hearing at which the affected property �� w owner(s) have had an opportunity to appear and be heard. The City much prefers to accomplish f 159/015610-0064 13 358939.04 PM03 • • Mr. Jay Frank Mannino January 14, 2003 Page 4 its property acquisitions by way of negotiated transactions, and toward the end of doing so with respect to this Property, would be more than willing to meet with you to discuss this offer, or any related matter. If for any reason you should see fit not to accept the City's offer, please be advised that this letter, the offer made herein, the Attachments, and all matters stated herein are made under the provisions of Evidence Code §§ 1152 and 1154, and shall not be admissible in evidence in any proceeding which may be instituted relating to the acquisition of the Property, or in any other action. We hope this offer meets with your approval. As stated, I will be happy to meet with you to discuss the Property, the offer, or any related matter, and hope you will contact me soon. If you need additional information, please call me at (760) 777-7033. Thank you. Very truly yours, CITY OF LA QUINTA Thomas P. Genovese, City Manager City of La Quinta cc: Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Phillip N. Bender Jan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 19 1591015610-0064 358939.04 PM03 0 Mr. Jay Frank Mannino January 14, 2003 Page 5 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J. Manning Trust U/UD March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Jason Michael Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 20 1591015610-0064 358939.04 PM03 0 Mr. Jay Frank Mannino January 14, 2003 Page 6 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust U/1/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 159/015610-0064 21 358939.04 PM03 ATTACHMENT "1" EXHIBIT "A" A PORTION OF THE WEST ONE HALF OF THE EAST ONE HALF OF THE NORTHWEST ONE QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, AS SHOWN ON DEED RECORDED MARCH 13, 1999 AS INSTRUMENT NO.75451, O.R., MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE WESTERLY LINE OF THE SAID WEST ONE HALF WITH THE NORTHERLY LINE OF THE RIGHT OF WAY OF HIGHWAY l I I (55-FOOT HALF WIDTW AS SHOWN IN DEED RECORDED 13ECEMBER 11, 1967 AS INSTR.iiMFNT NO. 108641; THENCE NORTH 00013125" WEST 200.03 FEET ALONG SAID WESTERLY LINE, ALSO BEING THE EASTERLY LINE OF PARCEL MAP NO.29351, P.M.B. 197/33.36, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA; THENCE SOUTH 82'13'54" EAST 922A FEET; THENCE SOUTH 00013'25" EAST 85.73 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 544.00 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 89046'35" WEST; THENCE SOtMMRLY ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 75.37 FEET THROUGH A CENTRAL ANGLE OF 07'56' 1T', A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 82'17'08" EAST; THENCE SOUTH 37'17'08" EAST 32.53 FEET; THENCE SOUTH 07042'52" WEST 15.00 FEET TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF HIGHWAY 111; THENCE NORTH 82*17'09" WEST 94.69 FEET ALONG SAID RIGHT OF WAY LINE, TO THE POINT OF BEGINNING. SAID DESCRIBED PARCEL CONTAINS 16,469 SQUARE FEET, MORE OR LESS. FOR GRAPHICAL PURPOSES SEE EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. SUBJECT L RIGHTS, RIGHTS -OF -WAY AND BASEMENTS OF RECORD, IF ANY. Prep or the Date: alumbo, P. .. 666 7 Expires 065WO4 THE KEI TH COMPANIES, INC. 73-733 Prod Waring Drive, Suite 100 Palm Desert, CA 92260 (760) 346-950 159/015610-0064 358939.04 PM03 22 • 159/015610-0064 —8— 23 358939.04 PM03 • 0 ATTACHMENT "2" APPRAISAL SUMMARY STATEMENT The determination of market value of the property being acquired is based upon a market value appraisal prepared in accordance with accepted appraisal procedures. The value of the property is based upon an analysis of recent of the property. d similar properties in this locality with consideration of the highest and best use for development FAIR MARKET VALUE, as used in the appraisal, is ".... the highest price on the date of valuation that would be agreed to pay a seller, being willing to sell but under no particular or urgent necessity for doing so, nor obligated to sell, and a buyer being ready, willing and able to with the other with full buy but under no particular necessity for s forwhich the oing so, each croperty dealing is reasonably adaptable and knowledge of all the uses and purposep available." (Code of Civil Procedure Section 1263.320.) Pursuant to State law, any decrease or increase in the value of the property to be acquired prior to the date of valuation caused by the public improvements or project for which the property is to be acquired, or by the likelihood that the property would be acquired for such an improvement or project, other than that due to physical deterioration within the reasonable control of the owner, has been disregarded by the appraiser in making the determination of the fair market value of the property. In reaching the conclusion on fairmarket value, erty appraiser all features inheven full rent in the d careful consideration to the highest and best u property property affecting its market value. This summary of the basis of the amount offered as just compensation is presented in compliance with federal and state laws and has been derived from a formal appraisal prepared by an independent fee appraiser which includes supporting sales data and other documentation. 159/015610-0064 24 358939.04 PM03 0 • Project: Location/Description: Date of Valuation: Owner: Identification: Zoning: APPRAISAL SUMMARY Highest and Best Use: Total Property Area: (Larger Parcel If Part Taken, Area to be Acquired: Interest to be Acquired: Summary of Just Compensation: Extension of La Quinta Drive North Side of Highway 111, east of Adams Street, La Quinta, CA December 15, 2002 Mr. and Mrs. Mannino Portion of A.P. No. 649-020-006 CR, Commercial Regional, and O-P, Office Professional. The appraiser has concluded that a change in zoning is unlikely as of the Date of Value. Im rove with a phased retail/office center project. 676,051 sf 16,468 sf Fee Simple Land: $107,042 Improvements: $0 Severance Damage: $0 Sub Total $107,042 Benefits: None Qu, Total Payment: $107,042 ified In reaching his conclusions of value, the appraiser utilized the Sales Comparison Approach as the exclusive method of valuation. He did so because of the absence of improvements on the site, which rendered utilization of the Cost Replacement or Income Approach inapplicable. The appraiser based his value conclusions on four identified comparable sales, ranging in unadjusted value from $5.00 per square foot to $15.62 per square foot. 159/015610-0064 -10- 358939.04 PM03 27) Summary sheets of pertinent data from each of these sales are attached as Attachment I. After consideration of each of these sales, and after making adjustments to the indicated market data based on a comparison of the features of the sale properties to the Property appraised, the appraiser concluded the Fair Market Value of the Property was $6.50 per square foot. The appraiser found no severance damage to the remainder of the Larger Parcel from which the Part Taken is proposed to be acquired. He concluded the Highest and Best Use of the Property remained the same both in the Larger Parcel's original configuration of 15.52 acres, and the remainder's 15.14 acres. He found this difference was not significant enough to create a value differential in the remainder's after condition, and that the remainder will still be large enough to support the same kind of development that would have been possible before the take. The Appraiser noted that the project for which the Property is proposed to be acquired, the extension of La Quinta Avenue, may provide better access to the remainder than the Larger Parcel enjoyed in the before condition. This was because traffic could divert North on La Quinta drive to access the Property, making the Property more marketable. He found insufficient market evidence to prove a value increment based on this improved condition of access, however, and therefore did not quantify any benefit. it ,_ k 159/015610-0064 358939.04 PM03 4v �� ATTACHMENT 3 SUMMARY OF SALES DATA 1 .. It _ . ) 159/015610-0064 _12_ 358939.04 PM03 27 NOTIFICATION OF RIGHT TO CLAIM LOSS OF BUSINESS GOODWILL The City wishes to acquire a portion of the property situated at (Address), California for the purpose of the extension of La Quinta Drive project. You have received this "Notification of Right to Claim Loss of Business Goodwill" because you have been identified as the owner of the property. In certain circumstances, the owner of a business operating on property subject to eminent domain may be entitled to claim compensation for loss of business goodwill, when it can be shown the loss is caused by the acquisition of property by the acquiring public entity, or by the project for which the property is sought to be taken. The City's offer of just compensation included in this letter does not include any amounts for loss of business goodwill. If you own or operate a business on the property which is the subject of this offer letter, you are requested to review this "Notification of Right to Claim Loss of Business Goodwill," and the "Claim for Loss of Business Goodwill," and "Loss of Business Goodwill Questionnaire" attached hereto. If you do not own or operate a business on the property, but now of a number, person and address of such person or are requested to notify the City with the name, phone entity, so that these forms can be forwarded to the appropriate party. California law provides that under the circumstances detailed below, a business owner may be compensated for a loss of goodwill. Section 1263.510 of the California Civil Code of Procedure states: (a) The owner of a business conducted on the property taken, or on the remainder if such property is part of a larger parcel, shall be compensated for loss of goodwill if the owner proves all of the following: I. The loss is caused by the taking of the property of the injury to the remainder. 2. The loss cannot reasonably be prevented by a relocation of the business or by taking steps and adopting procedures that a reasonably prudent person would take and adopt in preserving the goodwill. 3. Compensation for the loss will not be included in payments under Section 7262 of the Government Code.l 4. Compensation for the loss will not be duplicated in the compensation otherwise awarded to the owner. (b) Within the meaning of this article, "goodwill" consists of the benefits that accrue to a business as a result of its location, reputation for dependability, skill or 1 Section 7262 of the Government Code refers to compensation to displaced persons for moving and related expenses as a part of the cost of the acquisition of real property for a public use. Compensation for the loss of goodwill under Section 1263.510 of the California Civil Code of Procedure will only be made to the extent such loss is not compensated for under Section 7262. For more information regarding a business own's eligible payments under the Relocation Assistance Program, please call the City. 159/015610-0064 -13- 358939.04 PM03 8 quality, and any other circumstance resulting in probable retention of old or acquisition of new patronage. If you wish to file a claim for loss of goodwill at this time, please complete, sign, and return the attached Claim for Loss of Business Goodwill and Loss of Business Goodwill Questionnaire within sixty (60) days of the date of this notice. In addition, please submit the information requested below. This information will assist the City in completing an analysis concerning the claim for a loss of goodwill. However, if you wish to wait until a later date to make a claim for loss of goodwill, please send us the claim, questionnaire and the other requested information at that time. 5. State of California Income Tax Returns The law places the burden upon the business owner to provide state tax returns pertaining to the business to support the claim for loss of goodwill. Please supply true copies of your tax returns for the last five tax years, or your period of ownership if less than five years. In addition, for verification purposes, please complete the enclosed copy of Franchise Tax Board Form, Request for Copy of Tax Return, which authorizes the Board to provide certified copies of the returns directly to the (City). Fill in the required information, sign the form and return the signed original to the following address: (Insert Address) 6. Business Financial Statements Please provide true copies of your Balance Sheets, Profit and Loss Statements and/or Cash Flow Statements for the current year to date and each of the prior five years or your period of ownership, if less than five years. 7 Tangible Assets Include a list of the furniture, fixtures, machinery and equipment belonging to your business. Please use the itemization sheet attached to the questionnaire. 8 Intangible Assets Include a list of such assets as patents, liquor licenses, etc. Please use the itemization sheet attached to the questionnaire. 9. Business Purchase Documentation If you have purchased the business within the last five years, please provide true copies of documentation (escrow instructions, purchase agreement, bill of sale, etc.) which provide details of the transaction including financing, the assets purchased, agreements not to compete, and how the total purchase price was allocated to inventory, fixtures, equipment, licenses, goodwill, etc. 159/015610_0064 -14- 29 358939.04 PM03 • • A loss of goodwill analysis and valuation normally includes a personal interview with the business owner. An interview will be scheduled after we receive the requested information. 159/015610-0064 _15- 30 358939.04 PM03 CLAIM FOR LOSS OF BUSINESS GOODWILL Business: Business Address: This form and the attached completed, signed questionnaire with tax returns and other supporting documentation constitute formal notification to the City, that the owner(s) of the above business entity contend(s) that the business will suffer a compensable loss of business goodwill due to its displacement or disruption by the proposed project. 1. Our estimate of total goodwill is $ 2. Our estimate of the compensable loss of goodwill is $ 3. The loss of goodwill after taking measured to minimize the loss is caused by: 4. The following measures will minimize the loss of goodwill: The undersigned owner or duly authorized officer has executed this notification on behalf of this business operation. Name: Title: Date Address: 159/015610-0064 _16_ 3 358939.04 PM03 0 0 LOSS OF BUSINESS GOODWILL QUESTIONNAIRE Business Owner: Business Name: Business Address: Type of Ownership: Business Identification Number: 1. What type of business do you operate? What type of products are sold or manufactured? What type of services are provided or sold? 2. When was the business started? 3. When did you obtain ownership of the business? 4. How long has the business been at the above address? 5. What type of clientele does the business have? Do you have key customers or clients? 6. From what geographic area does the business draw t its patronage? What percentage of the business volume is drawn from each seareas? 7. Does the business operate at any other location? of the they locations? if so, where what percentage of total business volume is generated from each 8. Is the business part of a chain? Is it a franchise? If so, provide details including fees, marketing agreements, etc. 9. Who are the business's major competitors? Where are they located? (If more room is needed for any answers, please insert additional sheets and continue by number.) 159/015610-0064 _ 17- 358939.04 PM03 10 11 12 13 14 How many days a week is the business open? What are its hours of operation? How many persons are employed by the business? Please provide the following? Position Days/Week Worked Owner Manger Others (list by job title) Hours/Week Worked Pay What were the main factors you considered in operating your business at the present location? What are the locations' advantages? Disadvantages? What improvements did you make to the present location in order to open for business? If you are a tenant, to what improvements do you claim ownership? 15. Were there any special requirements to open for business, e.g., rezoning, permits, special use permits, health and safety permits, environmental report, etc.? Please provide details. 16. What area of the entire property does your business occupy? Land Improvements sq. ft. sq. ft. 17. If you are a tenant of the area you lease, how much, if any, is not used in your current business operation? Land sq. ft. Improvements sq. ft. 18. What future plans (expansion, etc.) do you have for the business? Please give specifics. 19. Did you have any prior plans to relocate the business? If so, where and when? 20. What would be your site and building requirements at a new location? a. Type of building (freestanding, strip center, storefront, etc.): b. Building size: C. Site size: d. Site distance from existing location: e. Parking requirements: f. Utility requirements: g. Loading docks? Truck? Rail? 4 e r 159/015610.0064 -18- 33 358939.04 PM03 • 0 h. Other special plant, service, or locational needs: i. Monthly rental (range): 21. Describe what problems, if any, you foresee in re-establishing the business? 22. Have you looked for or found a replacement location because of the State's project? Have you made any relocation plans? If so, provide details. 23. What, in your opinion, is the market value that a knowledgeable buyer would pay for your present business? Allocate as follows: Value of the tangible assets: $ Value of the intangible assets: $ Value of the goodwill: $ Total value: $ 24. What is your estimate of loss of the goodwill which may result from relocation or disruption of your business? 25. What do you believe would cause this loss of goodwill? Do you believe the loss would be temporary or permanent? 26. What reasonable steps can you take to avoid or reduce this loss of goodwill? 27. How would you perform these steps? 28. What do you think the cost of these steps would be? 432 159/015610-0064 -19_ 34 359939.04 PM03 _ft� If you have already relocated or will remain at the existing location but have suffered a disruption in your business at the time you submit your claim, please answer the following questions: 29. The address of the new location (if applicable). 30. Date business closed at the old location and the opening date at the new location. 31. Price paid for new location or copy of lease/rental agreement. 32. Improvements made and their individual cost in order to reopen (or continue) business. 33. In its relocated or disrupted state, what area of the entire property does your business occupy? Land sq. ft. Improvements sq. ft. 34. Hours of operation at the new location. 35. How many persons are employed in your relocated or disrupted business? Please provide the following: Position Days/Week Worked Hours/Week Worked Owner Manger Others (list by job title) 36. Market area served at new or disrupted location. 37. Customers lost, if any at new or disrupted location. 38. Number of new customers at new or disrupted location. Please include the signature of person preparing the answers to this questionnaire and nature of interest in the business. Name: Interest: 159/015610-0064 358939.04 PM03 -20-1 Date: 433 35 159/015610-0064- 358939.04 PM03 434 36 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PROOF OF SERVICE BY FACSIMILE STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 15, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 14, 2003, REGARDING OFFER TO ACQUIRE PORTION OF PROPERTY LOCATED ON THE NORTH SIDE OF STATE HIGHWAY 111, RIVERSIDE COUNTY ASSESSOR PARCEL NO. 649-020-006 I caused the above document(s) to be transmitted by facsimile machine, telephone number 714-546-9035, pursuant to California Rules of Court, Rule 2005. The total number of fax pages (including the Proof of Service form and cover sheet) that were transmitted was 23. The facsimile machine I used complied with Rule 2003(3) and no error was reported by the machine. Pursuant to Rule 2008(e), I caused the machine to print a record of the transmission, a copy of which is attached to this declaration. Said fax transmission occurred as stated in the transmission record attached hereto and was directed as stated below. Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Facsimile No.: (760) 324-1020 Executed on January 15, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. ,, Lauren Yersick (Type or print name) 37 2046/015610-0064 362022.01 a01/15/03 • 0 Conti rmation Report —Memory Send Time Jan-15-03 01:51pm Tel line 1 714-546-9035 Tel line 2 714-546-9035 Name RUTAN & TUCKER LLP, Job number Date To Document Pages Start time End time Pages sent Job number 862 862 Jan-15 01:39pm 204721917603241020 23 Jan-15 01:39pm Jan-15 01:51pm 23 *** SEND SUCCESSFUL *** RUTAN &r"rUCKER LLP Attorneys at Law 611 Anton Boulevard, 141rb Floor Costa Mesa California 92626-1931 Mailing Addrassc Post Ofi►ce Box 1950, Costa Mrsa, California 92628-1950 Telepbonr_ 714_641-5100 Facsimile 714_546.9035 FACSIMILE TRANSMISSION JANLI.aRY 15, 2003 Hard Co zo Follow via Mail- NC o: PEi IV AME Fwx No_ oNE No_ Mr. Jay Frank Mannino (760) 324-1020 (760) 324-2224 Mrs- Jodi Ela�ab etb Manaiao FROM' M. Karberine Jens011 - 119 RE: Attached Letcrr CLIENT/MAT I LR NO_: 015610-0064 NLJNIBER OF 1'AC9E5, INCLUDING COVER: 23 MF'SSA Ci E: _ THE [N Fa.�1cM/�T10N CONTwLN GD 1N TH[S FwC_saM 1LE MESSAOS 11 [N'rENDED FOR _HT USE OF THE IN DlV/0 [.lwi OR EN'1'I'CY TO w 1�ICH LT 15 wDDR£SSED. wND M "�Y CONTAIN INJ, R _r10N THAT Is PR1v1LEGED AND C IN ID£NTl. z. IF 7"HE REwDER OF THIS ML-SSAG F. 75 NU-: L'HL- IN TE Nr%ED RhCIYLENT OR AOE,I, Kt-SPONSBLE TO DL=LIYER TH:S' MESSwGE "rO THE TNTENl.7GD RECIPIEN 1 . _z Alit is RESY NU r1rEN Fl1 M ANV �IISSE MINATION, Dl>'!'&1MUTION OR C_UYYLIVG OF THIS CUM ML-I1V [CATION IS STRICTLY P NOHREITURN 'rHE ORIGINAL MF�iSAGE TTO US AT TH b" ."HBO EIOwDDRES +� THE U S. P(:, s-r I �JC EEUTHANK YOu TELS.Yi1UrvE A If [hcR arc P[vOlcros ncerv.hC [ i. lz . '37-.... wI plc w11 714.641 5100. Er 12J5 1 19/01501 U�U64 j 62036 O1 pa11/13/U3 436 38 • . 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 PROOF OF SERVICE BY FEDEX STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 15, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 14, 2003, REGARDING OFFER TO ACQUIRE PORTION OF PROPERTY LOCATED ON THE NORTH SIDE OF STATE HIGHWAY 111, RIVERSIDE COUNTY ASSESSOR PARCEL NO. 649-020-006 by depositing in a box or other facility regularly maintained by FedEx, an express service carrier, or delivering to a courier or driver authorized by said express service carrier to receive documents, a true copy of the foregoing document in sealed envelopes or packages designated by the express service carrier, addressed as stated on the attached mailing list, with fees for overnight delivery provided for or paid. Executed on January 15, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Lauren Yersick (Type or print name) 26 27 28 2046/015610-0064 362026.01 a01/15/03 4 ... 39 0 • 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SERVICE LIST W. Jay Frank Mannino qrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Phillip N. Bender Jan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J. Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust U/l/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Jason Michael Manning Trust U/l/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 W. 40 2046/015610-0064 362026.01 a01/15/03 • A.W. RUTAN (1880.1972) TAN JAMES R. MDORE- THOMAS G. BROCKINGTON LARRY A. PAUL FREDERIC MARK EVRIDWI (VICKI) DALLAS CAROL D. CARTY RICHARD A. CURNUTT RANDALL M. BABBUSH PATRICK D. McCALLA JOHN B. HURLBUT, JR. MICHAEL W. L MARY M. GREEN AMBER RICHARD K. HOWELL DAMES S. . EISZ' ATTACHMENT 3 MI LFORD W.IM M JR. DAHL, MGREGGICHAEL MICHAEL F. SITZfR DAVID H. HOC R CKER THEODORE I. WALLACE. JR - THOMAS J. CRANE A. PATRICK MUNOZ JOSEPH D. CARRUTH MARK B. FRAZIER ROBERT D. FISH RICHARD P. SIMS PENELOPE PARMES S. DANIEL HARBOTTLE ...... ... .......... ...._.. _. ......__. JAMES B. O'NEAL M. KATHERINE JENSON PAUL I. SIEVERS DEIA M. HEMINGWAY DAMON D. MIRCHEFF C A T T O R N E Y T L A W S A ROBERT C. BRAUN THOMAS S. SALINGER- DUKE F. WAHLQUIST RICHARD G. MONTEVIDEO JOSEPH L. MAGA, III KRAIG C. KILGER DENISE L. MESTER W. ANDREW MOORS LONA LAYMON CATHERI HE M. ON DAVID C. LARSEN- LORI SARNER SMITH KENT M. CLAYTON CHARLES A. DAVENPORT, III POORNIMA JAYAPRAKASH CLIFFORD E. FRIEDEN ERNEST W. KLATTE, III STEVEN J. GOON RICHARD D. ARKO A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS 611 ANTON BOULEVARD, FOURTEENTH FLOOR COSTA MESA, CALIFORNIA 92626-1931 DIRECT ALL MAIL TO: POST OFFICE BOX 1950 MICHAEL D. RUBIN IRA G. RIVIN- JEFFREY M. ODERMAN STAN WOLCOTT ROBERTS BOWER MARCIA A. FORSYTH WILLIAM M. MARTICORENA KIM D. THOMPSON JAYNE TAYLOR RACER DAVID B. COSGROVE HANS VAN LIGTEN STEPHEN A. ELLIS JEFFREY WERTHEIMER ROBERT O. OWEN DOUGLAS 1. DENNINGTON MARTIN W. TAYLOR DAN SLATER MARK J. PAYNE RONALD P. DINES MARK BUDENSIEK TREG A. JULANDER MARK M MALOVOS NIKKI NGUYEN SANDRA P. THOMPSON JENNIFER S. ANDERSON JOHN T. BRADLEY ALLISON LEMOINE-BUI KAREN L. KEATING OF COUNSEL: LEONARD A. HAMPEL EDWARD D. SYBESMA, JR. SENATOR DICK ACKERMAN DAVID 1. GARIBALDI, III WILLIAM J. CAPLAN COSTA MESA, CALIFORNIA 92628-1950 JAMES L. MORRIS MICHAEL T. HORNAK ADAM N. VOLKERT JEFFREY A. GOLDFARB TODD O. LITFIN KERRA S. CARLSON T. LAN NGUYEN LISA NICHOLAS NEAL MARTIN FESSENMAIER• TELEPHONE 714-641-5100 FACSIMILE 714-546-9035 PHILIP D. KOHN JOEL D. KUPERBERG F. KEVIN BRAZIL LAYNE H. MELZER CRISTY LOMENZO PARKER JEFFREY T. MELCHING MARK 1. AUSTIN ROBERT H. MARCEREAU 'A PROFESSIONAL CORPORATION INTERNET ADDRESS www.rutan.com STEVEN A. NICHOLS L. SKI HARRISON DAVID J. ZOETEWEY STEVEN W. BURT "PATENT AGENT Direct Dial: (714) 641-3413 E-mail: kjenson@rutan.com January 27, 2003 VIA FACSIMILE AND FEDERAL EXPRESS Gregory R. Oleson, Esq. Tuverson & Hillyard 1800 E. Tahquitz Canyon Way Palm Springs, CA 92263 Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 D. Martin Nethery, Esq. Roemer, Harnick & Nethery 45-025 Manitou Drive Indian Wells, CA 92210 Re: APN 649-020-006 Acquisition of Property Located North of Highway 111, Between Adams Street and Dune Palms, in La Quinta, California Dear Mr. Oleson, Mr. Nethery, and Mr. Mannino: Pursuant to my discussion with Mr. Oleson and Mr. Nethery today, I have enclosed a copy of the Summary of Sales Data, which was listed as Attachment 3 to the offer letter sent to the Manninos family on January 14, 2003, but inadvertently omitted from the attachments. We are also providing a copy of this document to all other vestees listed on the title to the above - referenced property. Should Mr. Oleson or Mr. Nethery have any questions regarding the foregoing, please do not hesitate to contact me. I would request that if any of the Mannino family members have any questions, that they be directed to the Mannino legal counsel. Also, the City desires to speak with the appropriate representative regarding the terms of the offer, with the goal of reaching negotiated terms for transfer of the property interests included in the offer, and reviewing 439 119/015610-0064 41 365309.01 a01/27/03 VArV CKER, 0 A T T 0 R N F Y 5 AT L A W Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 27, 2003 Page 2 information regarding value the Manninos believe is relevant. I look forward to hearing from counsel as soon as possible. Very truly yours, RUTAN & TUCKER, LLP M. Katherine Jenson City Attorney, City of La Quinta MKJ:ly Enclosure cc: Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Phillip N. Bender Jan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 119/015610-0064 /� O 4 62 365309.01 a01/27/03 `� JfM CKER3 • A T T O R N E Y 5 AT L A W Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 27, 2003 Page 3 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J. Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Jason Michael Manning Trust UND March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 119/015610.0064 441 43 365309.01 a01/27/03 %TAN CKER3 A T T O R N E Y$ A T L A W Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 27, 2003 Page 4 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust UND March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 119/015610-0064 442 4"- 44 365309.01 a01/27/03 0 40 Sales Comparison Approach Land Sales Map Land Sales Grid Sale Sale Sale Size Size Sale Price Sale Price No. Location Date Price (Ac.) (SF) PSF Per Acre 4 SEC of Auto Centre Dr. 9/5/2002 $4,336,485 19.91 867,280 5.00 $ 217,804 & La Quinta Centre Dr. La Quinta, CA 2 SEC of Calle Tampico & 7/12/2002 $2,100,000 5.97 260,053 Avenida Bermudas La Quinta, CA 3 SEC of Washington St. 8/31/2000 $3,850,500 5.66 246,550 & Highway 111 La Quinta, CA. 4 SWC of Monterey Avenue 3/21/2001 $4,650,000 10.55 459,558 & Country Club Drive Rancho Mirage, CA Subj. N Side of Highway 111, 15.52 676,051 E of Adams Street, La Quinta, CA. 8.08 $ 351,759 15.62 $ 680, 300 10.12 $ 440, 758 CAPITAL REALTY ANALYSTS REAL ESTATE APPRAISERS • ANALYSTS • ADVISORS 443 4� 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PROOF OF SERVICE BY FACSIMILE STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 27, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 27, 2003, ENCLOSING SUMMARY OF SALES DATA I caused the above document(s) to be transmitted by facsimile machine, telephone number 714-546-9035, pursuant to California Rules of Court, Rule 2005. The total number of fax pages (including the Proof of Service form and cover sheet) that were transmitted was 7. The facsimile machine I used complied with Rule 2003(3) and no error was reported by the machine. Pursuant to Rule 2008(e), I caused the machine to print a record of the transmission, a copy of which is attached to this declaration. Said fax transmission occurred as stated in the transmission record attached hereto and was directed as stated below. Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace RRa`n ch 4iirage, CA 92270-3535 03 Facsimile No.: (760) 324-1020 Gregory R. Oleson, Esq. Tuverson & Hillyard 1800 E. Tahquitz Canyon Way Palm Springs, CA 92263 Facsimile No.: (760) 322-5121 D. Martin Nethery, Esq. Roemer, Hamick & Nethery 45-025 Manitou Drive Indian Wells, CA 92210 Facsimile No.: (760) 360-1211 Executed on January 27, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Lauren Yersick (Type or print name) 444 46 2046/015610-0064 362022.01 a01/27/03 Confirmation Report —Memory Send Time 01-28-03 09:11am Tel line 1 714-546-9035 Tel line 2 714-546-9035 Name RUTAN & TUCKER LLP Job number 392 Date 01-28 09:03am To 207921917603241020 Document Pages 07 Start time 01-28 09:03am End time 01-28 09:11am Pages sent 07 Job number 392 *** SEND SUCCESSFUL *** RUTAN AgzTUCKER LLP Attorneys at Law 611 Aatoa Boallevard, 14Th Floor Costa Mesa California 92626-193I Mailing Address: Post OftSce Sox 1950, Costa Mesa, Calil'oraia 92628-] 950 Telephone: 714.641_5100 Facsimile 714_546_9035 FACSIMILE TRANSMISSION fANaJARY 27, 2003 Hard Co to Follow via Ml il: NC O PNONE NO. NAME F�.x No. Mr. Jay Franlc Manaiao (760) 324-1020 (760) 324-2224 Mrs_ Jodi Elizabeth Mannino Fxo1vl: M. J acb¢ria¢ Jenson - 119 RE: Attached Lecc¢r CLIENT/N1A'1'I'fcR NO-= 015610-0064 NUMBER OF p,•.GES, 1N CLlIDtNO COVER: 7 'Tl l£ N ;�R� ^D DRF_SS ED. AND M.•+1' CO NTA[NS NtOAM/�TION THAZis p1L IL£GEO .'.ND C'ONFO"iDLNT1.�LD IF1-r in R6s�1JL1t OSF T"Is MEl, 1S NOT THE 1NT -MN ,> AEC1PlENT OR AOt N'f RESFONSllmL TO I -SEINER THE MSs`+wGE TO THE [NTSND61I 1zCCtYIENT. YOU ARE HHR.Ehav NOTIFIED r"_-r ANY DLSSEMINA'I10N, DISrI MOTION OR CUYYIIVG OF TH75 COMMUNICATIOa'XN 75 5TR1�'1'NF ANO IF,-t�RN 3LHL OA1G [NA[_ MESS GE TO US AT THE A.1310vEO ODRESSkIA ZHL ll SE POOSTAL '.sERvlCEE DTHANK YOL CCLEPHO NE li'ln�rc ..ram prcablcn•s recce vrt+C �Ms Fax Tr�••smrnal plca�c tall 7 �4.6.1 510.' Ea 1234. 119/u 1 S. l 0-00o 3 o203o O1 .0 t, I5/03 445 47 Job nymber 291 *** SEND SUCCESSFUL *� RUTAN BtTUCKER LLP Attorueyw at Law 611 Anton Soulevard. 14th Floor Costa Mesa California 92626--1931 Mailing wddress: Post Otllc¢ Box 1950Costa M¢sa� California 92628-1950 Telepboae: 7] 4.641 _5100 Facsir;nile '714.546-9035 FACSIMILE TR-ANSMISSIUN DaTE_ JwNt.TwRY 27.2003 NAME Gregory R- Oleaon D- Martin Neth�rY FIZOIv1" M- Ksath¢rioe Jenson Rs: Atsacb¢d 1-rTt¢r CLIENT/MA-I-T£gNo.= 015630-0064 FA.x No- PIi01VE. No. (760) 322-5]21 (760) 322-7855 (760) 360-1211 (760) 360-2400 NTJNMBER OF PAGSSa INCLU UINC COVER= 7 TrJE INFORMATION CONTAINED IN ZHJS F.,CSIm"r- MESSAGE i5 INTENDED FOR THE uSE OF -SHE LN DLY ID UA.i OR CNTITY T wl;LCH ST IS AD DRESSED. AND MAY CON'['AIN LN lORA•IAT10N "1'1tAT IS YRIv ILFiGEO wND CONE 1DEN'L'LAL. Lt THF. KEADEA OF THJ CATION IL`J SLLROR' YLE/�c+E NOTIFY US IMM£Dlw J'ELY BY TF LtYYIONC_ H E[<ESY NOTIFIED THAT NY DISSEMINTATIO N. DLSTRIH U-f10N UR COPYING Ot THIS COMMI-INICA I"ION LS STRICZ LY M SySAGE IS NU'1 TItE iN TENDtD RSC'IYJEN"T OR AC+ -'ENT AtSYONSLBLE 1'O DEL.IV ER THE MESSwGE TO THE INTEN D6D R6�-JYJ YOU ATtE P ROLi1B iTEDIF YOU HAVE IcECELV ED TH1S CUMMUN+ AND [iE-1-U R}.� THE vATO [N wJ_ M7=5SwOG TO `c c v na ct..us Bs Fd.CT. DD RE�Sp, CIE 7 to 6 �.5 £ER123 - THANIG 1 1 9/01 5t t 0-uUov 36>3"l7 OL fUt/2"l/U3 446 • Group Send Report Time Jan-27-03 05:28pm Tel line 1 714-546-9035 Tel line 2 714-546-9035 Name RUTAN & TUCKER,LLP Job number 291 Date Jan-27 05:21pm Document Pages 08 Start time Jan-27 05:21pm End time Jan-27 05:28pm Successful Fax number 22#7980917603225121 $2#798a917603601211 Unsuccessful Pages sent 447 We • 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PROOF OF SERVICE BY FEDEX STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 27, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 27, 2003, ENCLOSING SUMMARY OF SALES DATA by depositing in a box or other facility regularly maintained by FedEx, an express service carrier, or delivering to a courier or driver authorized by said express service carrier to receive documents, a true copy of the foregoing document in sealed envelopes or packages designated by the express service carrier, addressed as stated on the attached mailing list, with fees for overnight delivery provided for or paid. Executed on January 27, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Lauren Yersick (Type or print name) 448 50 2046/015610-0064 362026.01 a01/27/03 C� is 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SERVICE LIST V4r. Jay Frank Mannino qrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Phillip N. Bender fan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J. Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 D. Martin Nethery, Esq. Roemer, Harnick & Nethery 45-025 Manitou Drive Indian Wells, CA 92210 Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Jason Michael Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Gregory R. Oleson, Esq. Tuverson & Hillyard 1800 E. Tahquitz Canyon Way Palm Springs, CA 92263 441 51 2046/015610-0064 362026.01 a01/27/03 A PARTNERSHIP INCLUDING PROFESSIONAL CORPORATIONS 611 ANTON BOULEVARD, FOURTEENTH FLOOR COSTA MESA, CALIFORNIA 92626.1931 DIRECT ALL MAIL TO: POST OFFICE BOX 1950 COSTA MESA, CALIFORNIA 92628-1950 TELEPHONE 714-641-5100 FACSIMILE 714.546-9035 INTERNET ADDRESS www.rutan.com Direct Dial: (714) 641-3413 E-mail: kjenson@rutan.com A.W. RUTAN UBBO-197n JAMES R. MOORE- THOMAS G. BROCKINGTON LARRY A. CE PAUL FREDERIC MARK EVRIDIKI (VICKI) DALLAS CAROL D. CRRTY RICHARD A. CURNUTT RANDALL M. BABBUSH PATRICK D. McC, ATTACHMENT 4 JOHN B. HURLBUT, JR. MARY M. GREEN RICHARD K. NOS MICHAEL W. IMMELL GREGG AMBER JAMES S. WEISZ' MILFORD W. DAHL, JR. MICHAEL F. SITZER DAVID H. HOCH THEODORE I. WALLACE. JR.' THOMAS 1. CRANE A. PATRICK MUD JOSEPH D. CARRUTH MARK 8. FRAZIER ROBERT D. FISH RICHARD P. SIMS PENELOPE PARME5 S. DANIEL HARBL JAMES B. O'NEAL M. KATHERINE JENSON PAUL J. SIEVERS DEJA M. HEMINGWAY DAMON D. MIRCHEFF ROBERT C. BRAUN DUKE F. WA"LQUIST JOSEPH L. MAGA, III DENISE L. MESTER LONA LAYMON THOMAS S. SALINGER' RICHARD G. MONTEVIDEO KRAIG C. KILGER W. ANDREW MOORE CATHERINE M. OH DAVID C. LARSEN' LORI SARNER SMITH KENT M. CLAYTON CHARLES A. DAVENPORT, III POORNIMA IAYAPRAKASH CLIFFORD E. FRIEDEN ERNEST W. KLATTE, III STEVEN 1. GOON RICHARD D. ARKO MICHAEL D. RUBIN KIM D. THOMPSON DOUGLAS J. DENNINGTON MARK M. MALOVOS COUNSEL: OF OF COUN IRA G. RIVIN' LAYNE TAYLOR KACER MARTIN W. TAYLOR NIKKI NGUYEN NARD A. HAMPEL JEFFREY M. ODERMAN DAVID B. COSGROVE DAN SLATER SANDRA P. THOMPSON EDWARD O. SYBESMA, JR. STAN WOLCOTT HANS VAN LIGTEN MARK 1. PAYNE JENNIFER S. ANDERSON RMAN SENATOR DICK DICK AACKECKELDI, ROBERT S. BOWER STEPHEN A. ELLIS RONALD P. OINES JOHN T. BRADLEY DAVID J. III MARCIA A. FORSYTH JEFFREY WERTHEIMER MARK BUDENSIEK ALLISON LEMOINE-BUI WILLIAM M. MARTICORENA ROBERT O. OWEN TREG A. JULANDER KAREN L. KEATING WILLIAM 1. CAPLAN JAMES L. MORRIS ADAM N. VOLKERT TODD O. LITFIN T. LAN NGUYEN MARTIN FESSENMAIER" MICHAEL T. HORNAK JEFFREY A. GOLDFARB KERRA S. CARLSON LISA NICHOLAS NEAL PHILIP D. KOHN F. KEVIN BRAZIL CRISTY LOMENZO PARKER MARK J. AUSTIN JOEL D. KU PERBERG LAYNE H. MELZER JEFFREY T. MELCHING ROBERT H. MARCEREAU 'A PROFESSIONAL CORPORATION STEVEN A. NICHOLS L. SKI HARRISON DAVID 1. ZOETEWEY STEVEN W. BURT "PATENT AGENT January 30, 2003 VIA FACSIMILE AND FIRST CLASS MAIL Gregory R. Oleson, Esq. D. Martin Nethery, Esq. Tuverson & Hillyard Roemer, Hamick & Nethery 1800 E. Tahquitz Canyon Way 45-025 Manitou Drive Palm Springs, CA 92263 Indian Wells, CA 92210 Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Re: APN 649-020-006 NOTICE OF INTENTION TO ADOPT A RESOLUTION OF NECESSITY FOR ACQUISITION OF CERTAIN REAL PROPERTY LOCATED NORTH OF HIGHWAY 111, BETWEEN ADAMS STREET AND DUNE PALMS IN LA QUINTA, CALIFORNIA Dear Mr. Oleson, Mr. Nethery, and Mr. Mannino: This notice is sent to you under requirements of California Code of Civil Procedure Section 1245.235. This notice concerns a portion of the property located North of Highway 111, between Adams Street and Dune Palms, in the City of La Quinta, and bearing the Riverside County Assessor Parcel No. 649-020-006. The City of La Quinta has been investigating the acquisition of certain portions of this property for the extension of La Quinta Drive. California Code of Civil Procedure Section 1240.030 provides that the power of eminent domain may be exercised to acquire property for a proposed public project if the following conditions are established: A. The public improvement and necessity require the project. B. The project is planned or located in the manner that will be most compatible with the great public good and the least private injury. 119/015610-0064 j 7)O 366403.02 a01/30/03 5? VN KER�AT T00 RN E YS AT LAW Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 30, 2003 Page 2 C. The property sought to be acquired is necessary for the project. D. The offer required by Section 7267.2 of the Government Code has been made to the owner of record. E. Whether the City has complied with all other procedural requirements for utilizing the power of eminent domain to acquire the property. This notice is sent to inform you that the City Council of the City of La Quinta will be asked to decide if the above conditions are met concerning the City's acquisition of the above - referenced property. The hearing will be held at or about 7:00 p.m. on February 18, 2003, in the City Council Chambers located at 78-495 Calle Tampico, La Quinta, California 92253. If the City finds that these conditions are met, the City will be asked to adopt a resolution of necessity, which is a prerequisite for the City's initiation of eminent domain proceedings to acquire property. For your information and convenience, a legal description of the property is attached to this notice. Please be advised that you are entitled to appear and be heard on any of the matters encompassed within the resolution, and specifically those matters listed above. The City asks that you do so in writing within fifteen (15) days of the date of this notice, but your failure to meet this fifteen daytime frame will not result in the City's refusal to consider any points you may wish to make at the hearing. You may make this written request with the City Clerk of the City of La Quinta, 78-495 Calle Tampico, La Quinta, California 92253. Please take notice that if you wish to legally challenge any action taken by the adoption of the resolution of necessity, or any of the findings or matters included within it, including the City's right to use eminent domain to acquire the property, you may be limited in court to raising only those issues raised at the resolution of necessity hearing, or in written correspondence delivered to the City prior to the hearing on the matter. The City must adopt a resolution of necessity before an eminent domain proceeding can commence. Within six months after the adoption of a resolution of necessity, the City may commence eminent domain proceedings in the Riverside County Superior Court, Indio Branch. In any such proceeding, the court will be asked to determine the amount of just compensation to which you may be entitled in the event the property is taken in eminent domain. For your information, the City staff has concluded that the acquisition of the property described in the legal description attached hereto, and construction of the extension of La Quinta 451 1 19/015610.0064 -2- 53 366403.02 a01/30/03 TAN CKER A T T O R K E Y S AT L A W Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 30, 2003 Page 3 Drive, is exempt from review under the California Environmental Quality Act under Title 14, California Code of Regulations, sections 15301 and 15332, and the City Council will be asked to make a finding to this effect in the resolution of necessity. Please understand that neither the pendency of the City's consideration of the resolution of necessity, nor the possible initiation of formal eminent domain proceedings, in any way prevents further negotiations from occurring for the acquisition of your property, and the City is most willing to continue such negotiations. If you have any comments or questions, please do not hesitate to contact me at (714) 641- 3413. Thank you for your cooperation in this matter. Very truly yours, RUTAN & TUCKER, LLP M. Katherine Jenson City Attorney, City of La Quinta MKJ:ly Attachment 1— Legal Description cc: Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Phillip N. Bender Jan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 451 119/015610_0064 -3- 5 'i 366403.02 a01/30/03 VN KER A T T O R N E Y 5 A T L A W Gregory R. Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 30, 2003 Page 4 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J. Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 453 119/015610_0064 -4- 55 366403.02 a01/30/03 . TAN CKER A T T O R N E Y S A T l A W Gregory I Oleson, Esq. Mr. Jay Frank Mannino D. Martin Nethery, Esq. January 30, 2003 Page 5 Phillip N. Binder, trustee of the Jason Michael Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 434 119/015610-0064 _5_ C 366403.02 a01/30/03 v VN KER ATTORNEYS AT LAW ATTACHMENT "1" EXIT "A" A PORTCON OP THE WEST ONE HAi.F OF THE BAST ONE HALF OF THE NORTHWEST ONE QUARTER OF SECTION 29, TOWNSHIP 3 SOUTH, RANGE 7 EAST. SAN BERNARDINO MERIDIAN, AS SHOWN ON DOW RF.C:ORDBI) MARM 13,1989 AS INSTRUMENT NO.75451, O.X. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGI mc. AT THE i?V mRsECTION 0p THE WESTB y Lm OT+ nm SAID WEST ONE HALF WITH THE NORTHERLY LINE OF ME RIGHT OF WAY OF HIE4fLwAY I i I (55-FOOT RAU WIDTH) AS SHOWN IN DEED RECORDED DECEM,BER 11,1%7 AS INSTRUM MM NO. 108641; TM NM NORTH Mrl3 "2r WEST 200.03 FBBT ALONG SAID W89TERLY LM ALSO BE1NO THE EASTERLY LINE OF PARCEL. MAP NO. 293S1, P.M.B.197/33.36. RECORDS OF RIVERSIDE COUNTY, CALMORNIA; TMNCE SOUTH gr 13'S4" EAST MW iB8'I THENCE SOUTH 00'1325" EAST 95,73 MET TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 544.00>FM, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 89°46"35" WEST; THENCE SOMiUMLY ALONG TIM ARC OF SAID CURVE AN ARC Dt3TANCB OF 75.37 F.EPT THROUGH A CENTRAL ANGLE OF 071156' i7", A LINE RADIAL TO SAID CURVE AT SAID POINT HEARS SOUTH 82017'48" BAST; THENCE SOUTH 37.1TO8" EAST 32.33 FBBT THENCE SOUTH Or42'S2" WEST 15.00 FEET TO A POINT ON THE NORTHERLY RIGHT OF WAY LINE OF HIGHWAY I11; THENCE NORTH 82"17'W WEST 94.69 FEET ALONG SAID RIGHT OF WAY LINE, TO THE POM OF REGROUNG.- SAID DESCRIBED PARCEL CONTAINS 16.460 SQUARE MT. MORE OR LESS. FOR GRAPHICAL PURPOSES SEE EXHIBIT "B" ATTACHED HERETO AND BY THIS RMMRENCE MADE APART HEREOF. SUBJECT I)la*" RIGHTS, RIGHTS -OF -WAY AND 8AS MENTS OP RECORD, IF ANY. 2002 THE xHrm COMPAmm,1NC. 73-733 Fred Waring Delve, Suke 100 Faba Dm w% CA 922M (760) 346-M4 No. 6597 06/M/04 455 119/015610.0064 -1- 57 366403.02 a01/30/03 TAN CKER3 ATTORNEYS AT LAW r r �� .rttp � tr,.oas .c�r� a•v �,"f�'� W 2N&47 to r CL, f i 1 Lu 456 119/015610-0064 _'Z_ 58 366403.02 a0l/30/03 r �� .rttp � tr,.oas .c�r� a•v �,"f�'� W 2N&47 to r CL, f i 1 Lu 456 119/015610-0064 _'Z_ 58 366403.02 a0l/30/03 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 PROOF OF SERVICE BY FACSIMILE STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 30, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 30, 2003, REGARDING NOTICE OF INTENTION TO ADOPT A RESOLUTION OF NECESSITY FOR ACQUISITION OF CERTAIN REAL PROPERTY LOCATED NORTH OF HIGHWAY 111, BETWEEN ADAMS STREET AND DUNE PALMS IN LA QUINTA, CALIFORNIA I caused the above document(s) to be transmitted by facsimile machine, telephone number 714-546-9035, pursuant to California Rules of Court, Rule 2005. The total number of fax pages (including the Proof of Service form and cover sheet) that were transmitted was 7. The facsimile machine I used complied with Rule 2003(3) and no error was reported by the machine. Pursuant to Rule 2008(e), I caused the machine to print a record of the transmission, a copy of which is attached to this declaration. Said fax transmission occurred as stated in the transmission record attached hereto and was directed as stated below. Mr. Jay Frank Mannino Mrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Facsimile No.: (760) 324-1020 Gregory R. Oleson, Esq. Tuverson & Hillyard 1800 E. Tahquitz Canyon Way Palm Springs, CA 92263 Facsimile No.: (760) 322-5121 D. Martin Nethery, Esq. Roemer, Harnick & Nethery 45-025 Manitou Drive Indian Wells, CA 92210 Facsimile No.: (760) 360-1211 Executed on January 30, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. 26 27 28 2046/015610-0064 362022.01 a01/27/03 Lauren Yersick (Type or print name) 457 59 Confirmation Report —Memory Send Time 01-30-03 04:24pm Tel line 1 714-546-9035 Tel line 2 714-546-9035 Name RUTAN & TUCKER LLP Job number 567 Date 01-30 04:11pm To 2039411917603241020 Document Pages 09 Start time 01-30 04:18pm End time 01-30 04:24pm Pages sent 09 Job number 567 *** SEND SUCCESSFUL *** RUTAN &Z rUC10Eft LLP Attorneys at Law 611 Anton Boulevard, 14ih Floor Costa Mess California 92626-1931 Mullin= Address: Post <3oMce Sox 1950, Costa Mesa, Calif"ornia 92628-1950 Telephone: 714.641_5100 Facsimile 714_546_9035 FACSIMILE TRANSMISSION 17wTE: JANUwRY 30, 2003 -o• Hard Co L.o Follow via Mail: NC NAME F..x No_ PHONE No_ Mr_ Jay Franc Mannino <760) 324-1020 <760) 324-22Z4 Mrs_ Jodi ]Elizabeth Mannino Fit -DM: M_ Katherine Jenson - 119 RE: Attached Letter CL_lr=l.T/1ViwTTER No_: 015610-0064 NIJU/]BER OF Paces, INCLUDING COVER: 9 MESSAGE' THF. [NFORM_T70N CONTw[lVED /N THlS FwCSIM LLE MESS_OE TS iNTENDED FOR T-r= USE OF rHE JN [31V iDLJwi OR ENTITY TO wlllC FL JT IS _DDIZESSED" AND MAY CONTw7N INFORM_TION THAT 1S YRIVI 13MD AND CONFTDENTI_L. 1F T7J£ REwD£R Ot J HJS MESS_Ot Is NUT THE INTENDED RECIPIENT OR _GENT R83FO NS'IHLE TU DEL NER THE MESS_GE TO THE 1N'rEN utD R.£C. LPIFNT" YOU wRE HPRGaY NO'fl1=LED i'H_T ANY O7SSEM7NATION. D7STR®UT10N OR COYYLNO OF THLS G:OMMI-7NICATION LS STRJCTLY PROH]H1TSD. IF YOLI IF]wVE RPCEIV£D 'THIS Cl7MMUNlC' A TION IN ERROR: FL-E—SE NOTIFY US 1MMtiJ:]J_TELY HY TELEPHONE wND RE'rU R1V -1'I-lE O}cJ O1N wi MS�SwGE TO VS wT THE _HOVE wDDRHSS Vlw "!'Ht u 5 POSTAL SERV ICE. TH_NK VOU_ If rner� arr prob/ern �c�.ai...n Jl thir Faa Trrn.man�1 plc�c c�� '71q uq t 51 u0. Exs 1235. a 1'l/UJ 361 U-J%)JYa 362U3o Ul ..Ol/27/U3 60 Job number 566 * * * SEND SUCCESSFUL *� • Z.7TAN Sc TUCKER LLP Attorneys at Law 611 Anton Boulevard, 14ch Floor Costa Mesa California 92626-1931 Mailing Address- Post Office Box 1950' Costa Mesa, California 92628-1950 Welephono- 714.641.5100 Facsltnile 714_546.9035 FACSIMILE TRANSMISSION DseTE-_ JwNuwRY 30, 2003 Hp,ME Fwx No_ PHONE No- Gr�$ory R. Ulesoa (760) 322-8121 (760) 322-78!45 D. Martin N¢thcry (1760) 360-1211 (760) 360-2400 FROM: M_ Katherine Jeason - 119 RE. Attached Lettes CLIENT/MA-1'1'E2 NO.: 015610-0064 NUMSER OF PwG3E 5. ZNCL1..fDIN� COVER: 51 ivlESSAGE ZH= LN FOAMwTION c:uNTw1Na=D LN THIS F.1C5LM LLh. MESSAGE IS INTENDED 1-0R'1'HE VSE OF THF- TNDiv [OuwL OR Eta ITV TO W trl1LH I'1' lS wDDRESSE D. AND MAY CONTwLN INFORMwTIVN TriwY' 1S PR.IYILEOF.D AND L'UNFIDENTIw L. IF THE RFiw D£A OP TIiD' 4ES,c3t !S NO'C Tk1E [i iTENDED RECIPlLN1" OA wGENT AE SPON 51H 1..£ "1'O DELVER THF. MESSAGE '1'O TJiE INTENDED IZECIPIEN'l YOV wRE HEREBY NUTIF"ICJJ '1'HwT wNY D[SSFMiNwl"lON. DiSTR3H VTION cIn COYYRVG OF THIS COMM VNICA'C10N 1S 3TRiC7LY P NDHREITU RN TH1= O/tIG IN wL MESSAGE TO us wTO THE w820v5 wODRSSSR Ir. X—E [ SE POS—I- SER CEE DTHANK YOV Z SLtiYHONE It thsr¢ iro problcrt.r Tr�-s.v.ny V..s F—'Ci'ari>sir 1— P-=-. c— 714 &4l 5100. Ea[ L235 a 19/OI 5610-0Oe4 36�377 O1 s01/2'l/03 r fl 61_ 0 • Group Send Report Time 01-30-03 04:18pm Tel line 1 714-546-9035 Tel line 2 714-546-9035 Name RUTAN & TUCKER LLP Job number 566 Date 01-30 04:10pm Document Pages 09 Start time 01-30 04:10pm End time 01-30 04:18pm Successful Fax number 221338n917603225121 $2#3381917603601211 Unsuccessful Pages sent 62 0 0 2 3 4 5 6 7 8 9 10 11 12 13 14 15 �li 17 18 19 20 21 22 23 24 25 26 27 28 PROOF OF SERVICE BY MAIL STATE OF CALIFORNIA, COUNTY OF ORANGE I am employed by the law office of Rutan & Tucker, LLP in the County of Orange, State of California. I am over the age of 18 and not a party to the within action. My business address is 611 Anton Boulevard, Fourteenth Floor, Costa Mesa, California 92626-1931. On January 30, 2003, I served on the interested parties in said action the within: LETTER DATED JANUARY 30, 2003, REGARDING NOTICE OF INTENTION TO ADOPT A RESOLUTION OF NECESSITY FOR ACQUISITION OF CERTAIN REAL PROPERTY AND DUNE PALMS NORTH OF N LA QUINTAIGHWAY 111, BETWEEN ADAMS STREETCALIFORNIA by placing a true copy thereof in sealed envelope(s) addressed as stated on the attached mailing list. In the course of my employment with Rutan & Tucker, LLP, I have, through first-hand personal observation, become readily familiar with Rutan & Tucker, LLP's practice of collection and processing correspondence for mailing with the United States Postal Service. Under that practice I deposited such envelope(s) in an out -box for collection by other personnel of Rutan & Tucker, LLP, and for ultimate posting and placement with the U.S. Postal Service on that same day in the ordinary course of business. If the customary business practices of Rutan & Tucker, LLP with regard to collection and processing of correspondence and mailing were followed, and I am confident that they were, such envelope(s) were posted and placed in the United States mail at Costa Mesa, California, that same date. I am aware that on motion of party served, service is presumed invalid if postal cancellation date or postage meter date is more than one day after date of deposit for mailing in affidavit. Executed on January 30, 2003, at Costa Mesa, California. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Lauren Yersick (Type or print name) 63 2046/015610-0064 366585.01 a01/30/03 0 • 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SERVICE LIST qr. Jay Frank Mannino Vlrs. Jodi Elizabeth Mannino 71320 North Thunderbird Terrace Rancho Mirage, CA 92270-3535 Phillip N. Bender Jan Marie Shatterfield 71320 N. Thunderbird Terrace Rancho Mirage, CA 92270 Jay Frank Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Christopher J Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Lindsay Rae Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Hailee Ann Satterfield Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 D. Martin Nethery, Esq. Roemer, Harnick & Nethery 45-025 Manitou Drive Indian Wells, CA 92210 Jeanine J. Goldberg, Esq. Tyre, Kamins, Katz & Granof, A Law Corp. 1880 Century Park East, Suite 300 Los Angeles, CA 90067-1666 Dominic A. Mannino Patricia J. Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jodi Elizabeth Mannino c/o Jeanine Jacobs Goldberg, Esq. 2029 Century Park East, #1320 Los Angeles, CA 90067 Jay Frank Mannino c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Jan Marie Satterfield c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Jason Michael Manning Trust U/I/D March 5, 1986 c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Phillip N. Binder, trustee of the Emily Rose Satterfield Trust c/o Jeanine Jacobs Goldberg 1888 Century Park East, #350 Los Angeles, CA 90067 Gregory R. Oleson, Esq. Tuverson & Hillyard 1800 E. Tahquitz Canyon Way Palm Springs, CA 92263 f)I 2046/015610-0064 366585.01 a01/30/03 02-11-03 02:55pm From-RUTAN & TUCKER LLP 714-546-9035 0 .1f„a,-,r1 i 4P TUVFRSON do HILLYARD SOS /y, (Wt-FE oouNTY OFFICE . �.n1Yv u.B,r �,`� ••nncwa..,P .aG�tJDN,4 WI,�IE1M�'�G��"lON6 SUITB 1100 12171 WLSHIRF- BC1i14EVARP 1a00 EAST TANQiJ1T2 CANYON WAY IOS AN"I-ES CAIIFOR 41 Po025 PALM SP► INGS. CA 92202 TELEPHONE 1310) 926-7955 FAX 13101 a2a-a73a TELEPHONE 17601 =-M5 FACSIMIt-E 170Q) 322-5121 N ,—C)A OFFICE SUITE 400 ;W1 WEST LAKE MEAR doiji-EV,4RD Ul$ VE4AS. NevAQA 89120 TEI-FPt1QN9 1702)631-7aS5 FAX 1702) 031-5777 February 7, 2003 an DI-' 26 M I - City Clerk City of La Quints 78-495 Calle Tampico La Quinta, California 92253 ATTACHMENT 5 SUITE 316 2032Q Sw BIRCH STREET ritVWORT BEACt1_ GA"FORNtA %2660 TELfiPF1(314F- 1849) 752-7855 FAX JW49) 754-5437 SA,W FRp)4Ct$CO OFFICE SUITS 22M .25 MARKET STRFFT .AN TELEPHONE (+ 5) 3p 40 'ay FAX (415) 334-6967 Ire: APN 649-020-006 — NOTICE OF INTENTION TO ADOPT A RESOLUTION OF NECESSITY FOR ACQIJiS IONOF CfRTAIN REAL PROPERTY LOCATED NORTH OF HIGHWAY' BBETWEENADAMS STREET AND ISUNE PALMS IN LA QUINTA, CALIFORNIA Our File No- P-7069 To Whom It May Concern: Pursuant to a letter dated January 30, 2003, from M- Katherine Janson, City Atwrney, please allow this c+atrespondence to serve to inform you that my client, Dominic Mannino, and I will appear at the hearing of the City Cauncil for the City of La Quinta on February 18, 2003 at 7.00 p.m. regarding the above -referenced matter_ Based upon out infortuatian, we contend the this project as planned is not located in a manner that will be InOst compatible with the greater public good and least private injury. My client further contends that the offermade by tile City pursuant to Government Code §7267.2 does not equate to fair market value for the subject property the City is looking to tape. GROJldr cc: Mr. Dominic Manr=o M. K.atllerine Jenson, Esq- 02-11-03 14:52 Very truly yours, TUVERSON & HILLYARD V, Gregory R. leson RECEIVED FROM:714 546 9035 i• a 65 ATTACHMENT 6 Ao �. Zt ' c --,, L D CO z ' PROPOSED R/iY 40' rvrA `' n o :. . {EKFEIcSION,hrri i 1 rri k PROPOSED R/W (� it rrl 0 CR Z 55' to O a. a Z t co rri X. • f i ` . C cn rn 464 66 F ■ F CONSULTING February 10, 2003 Mr. Tim Jonasson City Engineer City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Subject: Review of Proposed La Quinta Drive Northerly Extension Dear Mr. Jonasson: ATTACHMENT 7 JN 20-100362 Per your request RBF Consulting (RBF) has reviewed the need for extending La Quinta Drive to the north of Highway 111 so as to create a full turning movement/signalized intersection at Highway 111 and La Quinta Drive. As proposed, La Quinta Drive would be extended north of Highway 111 approximately 200 feet and would be 88 feet in right of way width. This intersection was reviewed with respect to the overall traffic circulation of the Highway 111 between Adams Street and Dune Palms Drive area. The traffic study for the La Quinta Corporate Centre Traffic Impact Study prepared by Endo Engineering dated May 10, 1999 was used during preparation of this analysis. In order to determine the overall benefit of a signalized intersection with full turning movement at the Highway 111 and La Quinta Drive intersection including the northerly extension of La Quinta Drive, a traffic analysis was prepared by RBF. Our analysis used the original traffic volume numbers generated in the Endo Study, modified using the most recent Pavillion project site plan. The Endo Study also included traffic volumes for the Mannino property. Although no site plan or exact use of the Mannino property has been approved at this time, we feel the projected traffic volumes used in the Endo study are a reasonable estimation based upon the current commercial zoning for the property. The RBF analysis examined the scenario of build out of the commercial area north of Highway 111 with limited access points (right in/ right out) between Dune Palms Drive and Adams Street including the intersection of La Quinta Drive. This scenario would increase left turn/ U-turn movements at the Highway 111 and Adams Street intersection due to motorists exiting the properties north of Highway 111 and wanting to travel eastbound on Highway 111. The Adams Street intersection was analyzed for projected build out in year 2010 and a 20•year horizon in year 2020. With the increased turning movements at the Highway 111 and Adams Street intersection, the level of service (LOS) for this intersection would deteriorate to LOS E in both 2010 and 2020. The goal of the La Quinta General Plan is for all intersections to operate at LOS D or better. The proposed northerly extension of La Quinta Drive was also reviewed with respect to alignment, width, and length of the extension. The alignment of the proposed extension is a projection of the southerly leg of this intersection and will accommodate for appropriate traffic striping of the intersection. The proposed right of way width of 88 feet is consistent with the La PLANNING ■ DESIGN ■ CONSTRUCTION 67 74-410 Highway 111, Palm Desert, CA 92260-4114 ■ 760.346,7481 ■ Fax 760.346.8315 Quinta Drive roadway to the south. The proposed length of 200 feet is necessary based upon the anticipated turning volumes and proper stacking of vehicles which will enable the traffic signal to be timed correctly. This length will also facilitate the construction of traffic loop detectors placed in advance of the actual intersection. The length of the extension, as proposed, will allow sufficient stacking of vehicles. Based upon the analysis performed a signalized intersection with full turn movements is needed between Dunes Palms Drive and Adams Street to better distribute traffic generated by the future commercial development in this vicinity. Our experience with Caltrans would indicate that only one full turn/signalized intersection between Dunes Palms Drive and Adams Street will be approved in the future allowing full turn movements onto Highway 111. The most reasonable location of this full turn movement intersection would be the mid -point between the two arterial roadways where the existing south leg of La Quinta Drive is currently located. In conclusion the northerly extension of La Quinta Drive will promote efficient traffic flow for the Highway 111 commercial corridor. It will also enable the public to fully utilize the existing traffic signal improvements currently constructed at this intersection and help to minimize future traffic delays in this vicinity. Please call me with any questions. Sincerely, Robert Robert Ross, P.E. Vice President 466 LO aged All'83MOK I Wind-01 PUG 23 2002 12 : 07 FR FIRST PMER I CENN TITLE LLLS 99L 6V6—W0a J ATTACHMENT 8 TO 194971- Ai Q M �+t wN 11N �!• 1 T TI.L-Rhi.�lu No weeardin9 ran. Regairod per neverhs+enit oda seation 27383 � et..stage od"I"WXXX IR 0i6 20 -air � � ciC of La Qu inta reps office -sex saoa 4 QR.AL%IT OF EASEMENT DEED n� FOR VAWJAELE CON9XV11 ►TION, the receipt and suffioianeY of which is hereby adknowledged, the undersigned@ J. TItE tiTOY ar�lliNtTMANNINxO NaeraltiidsoliNandh: spaato propertyhusband and V ANN 3001. E;,,IZAOETH WWNTNO, as her Bolo and saparete property; 11J1RI= iiATl'EA1rI`LD► as her sold and separate Property; P_HILIP N. 07NDER, trustee of THE CKAZATOPKt=irsaefxTHBIRaxDs�►YTRi►� /D RCN be 1964; PHILLIP N• •INDER, trustee of Y p�ItY ROSE sJ►'P'1'ElR�'7F/.D '='Rl;a'1'1 PKxI.L=P N. X. 81 trustee Of THE KAILXZ swTTZarjuLD TRUST, and .... ,;F N. Dto CI. ANN ghTTSPYISW TRUST hareby gYaee to etual°ea ementNand right- cslifornta Charter Carporatlan► a perpetual ares ur aes, in, on, of -Vey for public street and pub ila,utilitY P tribed under svross end th ough all that real Property h:r•to andNade Exhibit `A' and as shown on =xhiblt '6' a part hereof. TM, ,�„■nnu wn Ow for �MI ertwnat nnE er ewW" 0 W.8108 u as pAdR i Op 3 ■oa�weoe...4e 6.4 n %I ■■i up i w hntMa7N 467 apnae�r..P08io2 R20 v02 lde.CDM~Mnen :W0r '1.1688eo Pam: 1 of 10 6 . , .-.n I n_. . %iu i f-nC7L • (T T T17. 70 11A 7n . P7/P() ) R) - OW -111 '� 0 gp ased dll'a3N3f11 7 NVlflb-ol RUU 23 2002 12:07 FR FIRST AMERICAN TITLE LLL9 99L 6V6-WOa3 Wd9V:Z0 ZO-£Z-8ny pan193a8 TO 1949?5657?? P.0?/11 KXi1I81T "A" TRAFI;IC ..416NAi. HMIrV UNT WORTI r BAST CORNER I{WIIWAY 1 i 1 AND LA QI IINTA CENTRE DRIVC A PORTION t711't{li Wli"q C UNE HALF ON THE CAST UNL lIA1.F tUf' Till: Nt>Ilt'I'HV`t5'1' (.)NE QUARTER OF S1r(:'1'1t�N 20, Tt)wNsmIP 3 SOUTH. RA14GE 7 I?AST, SAN RURNARDINO MERIDIAN. AS SHOVI✓N UN OkI:D iCLL'CIRI)f;i) MARt'kl t:t.1 4 AS iNSTRLIMF.NTN'0. 7i4i1. NIO1il, PAR'I'It'11l.ARI,Y DF..u'R18FD AS FO1.1.1;)W` BF(JINNIN(l AT 'l Hit rNTERSECTION OF'1'FII'= WENTPRI•Y. LIVrd (* I I lb N,UD WEST Uhl: IIALP WITI1 'l I It: NUIVI'HbKLY LINE Uf 114L•' It1c;H I t�l WAYr 11' IIIONWAY III AS 31"IOWN INDEED XEC(: RDr',A I)ht'I:MHf.R 111 Iq. AS i+ IN'ITRUMENT NU. 101641. 'rl1UNVU ALONG SATO WENTER1. Y LINV Nc1R'i'II 00013.25" WEST A DISTANCL OF 38.37 FLO'. T1,1ENCt, SOUTH 92.17-Or' EAST A I)INTAW'r. t)F 76:" T11rN('I? Sot:'171 37"1WOW' EAST A DISTANCE OF 32.5.1 FEET; 1'l 11{NC. p' 4l)I. T11 t17942' S3" WEST A wNTANC'E OF i S.W 1• I� l :'1' I't) '1'I 11. NA1I ) NOiTHkFtl.Y RirrHT or. WAY LINI': THENCE 1C } 4•i.�7,03M WEST A FF.PT TO THE lK' IN I' OF 1W..rHNNIVti. I)1411 AN F SAll) PAl CFE. CONTAINS 3.434 SQUARE Fl?('T'. MO]RP OR IYNS". THP ARDYI pSSCRIp'noN BrThG SH wiy ON 'i l,lF. A�I"1"rit't11411 fsXI11D1T "B" Avt) 11NItLsy ULILINU NlAf)1? A PAR I- 11}E:I?t'fl". TW: e-wxw" w. Nw hr ncr+ 6T[�!' •' 1 T:111 (t) CALIf t1�MA, INIP..1 F'�.^tr! P11 ibw nrIsbw �ei�aJ•:,w►rp1 w' tt� M M t0 Ili inIRIM4d M N IM �� ppp�llNwba�N+naT�IMM11 is. p Crp=5p1WTj%MVEyWAWTPAP•E dOC KO w ON71 OW r ". . W K; „. . tip• . P! 2VA '74 mdampsuvrM�vsJ�jo,Nas1. I11Q IT,t11YM1 ow Kies , PALM Da$Q� 1� ]4/ 9b14 6 Desoi jitivn: Riverside, CAA Document -Year. Dool D 2001.156800 Page, 4 of 10 Order,, Od-23-200212-04-02 PM Cvmn nt.' SC07'T aha • VH J fl')C'4}I - ff T T b - P.0 I.I.-I PO. 97./P0 ).r,).' aN rj 60 38ed ' dll' d3N3111 I Nyind-al RUG 23 2002 12:07 FR FIRST AMERICAN TITLE 9- LLL9 99L 6V6-Woaj Wa9V:Z0 ZO-£Z-antl Panlaaad TO 19497565777 P . 09/ 11 n BN p i OFNW St SIt l a�n� r, r OL06 1!' SfC. 20. W , R/. OW, lot AS-ftlr- NO, N015402' C NOR LW HIGHWAY 111 Y TrI 11/106l PiR DECO REC 12 1+�sT,. 1oae.1 TNq krww wo NN is mwft A STOWRAT TVU Of CALCOMA. WL I4LI1"b lXPlrl WrISION $1 M 1SCI;L� 1� s3li' mewwam.00 @*. n hN Mf �wp �+uxvMM ro ft Novo" V M M is I N4n+�nlhrltArrinMeai�lQrP 1 Q t 5 -- 6� - 20 I ice...-. •.. ��___, --- NORTHEAST CORNER MGM MAY III_ LA � suvr A �FGENTRE D DRE AKO uNp The Keith CIOMPSnINOJVK .. Nv INS . C �Z lie, teem* DAL C f.11ER ATE: ri • .r. wwawr+� o. , svu. 101. r•►r. CAoull f>w1 !N-MN LS 6687 E%P 6-30--00 4 pescrlpdon Rlveraide, CA Document Yesr.DoClD 2001.158M FWO. d of 10 Order. 08-23 200212-04-02 PM CommentSCOTT 7 nn) afia • VHJ n,)ez4>4- fT T 7tr' 7'A I.L-I 2(). q7/w l n) ' ON :4'l T 4 • 10 01 axed dll' 83Nof11 V NVind-oi AUG 23 2002 12;08 FR FIRST AMERIGAN TITLE LLLS 95L 6V6-woad wd9V:ZO ZO-£Z-Bntl paA1a3@N TO 19497565777 P.09/11 ALL-FUNIP 89 ACKNOWUMON"T • �.•..�•..�Ir•�.. �•.�•iwrl►•w.•�•�.�•��INr�.��rra�lti►��a yrt�r� &AW Rlatc ttf Cdliturnls LLmL 4cxlnty of film nw. �- f ' f rtf3b pe"11"nlly appeamd w.rnxwu Q peracinaily kmjwf► la ►nc - OR- rvepn►Vcd 10 nu• t►n the halie Or NutiNruutc►ry twifktwv. III IV 11%, permi,11 j whfaafa natiWO ,Wum Yubrl:ril*d III thc. within'*Mrtt"W It and yc1mowkWped to nx: thm }w/NmWcaccuted thu some in hisliverdfiD uulhvrixed +:ttpncity(iesl). and that by hii0her Ilignutulwo) till this 1"r."umlmt tho 1wrouniwt. or the unity upon hubitll' or which tl%e pt;necln(fr) "-dud, et►f:cutad tho• in•urunupttt. _ WITNI:.4$ illy hand and 011cial soul. IWP I" WON WOFAMW OF'M'>IONJLL ltM1rQ>f!>•IA'rMdNl 111V inWrmahnu htt.wl 14, IN% r 41111fed by Illw. l4owrVer, It Wtiallli Ilff'YPiN,rfAulllrli'fll m{1n.�111�d1 "I'Allis WkINIMI• rdgrMN to UI ullautbfMiAdd d4WIPWA►►I. CAPACUV CLADU:D RY •IG MeR tin' Q�iCIRtli101Y OF J1TlACHiD OIDCLI�[BPIT INDIVIDUAL {-1 i•1►xl�iltA1'I;tM>>It'I;K till,„.. ❑ 1•AxTr►Iltttal Ci ATTnRNF..V.fN.PAI-T f i TNtrlf7i+.1;(%1 [] VA'rtiN a" Amkm0frJ �Mltn NI•MNHN f:ls•Pi►tll:ll D#.,n; fiP INx'I'111/'V 1 (tl)ARIMANA %IN%1{K U-- lrTllltff . Itltt►fI"IYII MHI`NIM1'I' NLuMLM 1►: Nt{NRtf.•:Mt'1Nts: <+I- %A%aor POWIM461asporfr ,191, 11fthLR .��.a�.��.rf..��.�r��..rw..�rr�..rIN�N .OF*r•r■r��r�rr i.rrrr Apw 4MT VALLL'VdilW1NA, M L.4W.I1M) lit _ _...... ._ 470 Desaipd0a; Rlvensido CA D0cament.Ys&r.Doc1D 2001,156M Pegs: 9 Of 10 order: 06-23-2002 12.0402 PM COmmsnt SCOrr 7" I i I.- nn i o+ C, . vu J r ,)c,:i J - fT T ; tr • 710 1 IA 7A - P;P/52f1 l R ) ' OilI "47 T 4 • II aged dll'83NOU W NV06-01 RUG 23 2002 12:oe FIR FIRST OMERICAW TITLE LLLS 99L 676-woaj Wd9V:ZO ZO-El-Bntl Paniaoad TO 19497565777 P.10/11 cA�nro�Nuf► A1.4•M4Mtpa" ACKNOWLIDG UT _ . -- -- - - -- - - . _ -- e olrwv of t 11*7Rii. I �not DOM Me, pareoMaY ePpM 1sd T�'e O a�+r +anv '"^ lame - W1- roved to me on bwle d eaud amov svbewt b be a" PwQ"h) 10 whore neTN.) ware eu�arlbed a llte wMI+N iflelnNrNM ald asNrtowgtdped � nteNtethMlii+eMy► eseetded Mte sWwA hWh~ a,A,otlaed:otipe-11M)1 end VW by hirFtsMhwur egneu+tiie) oft" " wien^� a the endh VW %ft - rrhuQh pew y ww"d eN W YNN" MY �- eNlalat reel• �7i�tiAt _ � ,rrlllr � rl..d+w,w" slw Mulrpl+l+�► "IA""1ww"'DamwoffkftwfNMN�Ma �Ni Ii"10"'�/°t°WMI �oorlpdotn of AttwkOd aoowmMt 111 Time a'f e at �OCYIf�Mt. NUOMbee of Prlow �--- 00414W M DaM: btgnar(el Otlw than Nerved Abovy. Capaeltypee) Cj*Wwd by slgnena) S(pnars Name; _ .,.. ....�. a lnesvawu C lndhlk" Omar cement* odesr c C. OWINGp PIMB), —G t.MnaeO agtanynl ;:I p&ww—O WnB»d p,G nr Attar isy in -Poo A11or►iey-�-Feint sty. LI Twaw G tru 'J Gusrdjsn•ar C4nsarvaml , C t3uardieA or Consy�� ._ C.0,t,a..—...� .._.. f C QtMr• 6bryr Is tlspryayrNnp� � Suter is Ayorawrid ta: 1 wN me Ne sr t� �aw►wa� • IMI MtlIM� 1YI�A bM/ MM • NN AM-� �� p o MI FIN • OLWO VN N �17N'.IM �'71 DWGdPt/On: Rl MV/do, CA DOcumanc Year. DOO D 2001.15800 POP 10 of 10 Order.' 08-23-2002 12444-02 PM ComMOW-' SCOTT - - ,.,, � ^ . %,� , rr,c:3� • rr 7 ctr - 71A I it 17A . 97;./P 3 J.F J. - ON 71 T -1 >nt 5y: LA QUINT PALkiG REALTY; 760 564M44; Feb 18 03 11:35AM; V- La OuifLl halms Realty N-1. Katherine Jenson, City Attomey City of La ()Uinta 7S-495 Calle Tampico l:a Quinta. California 92253 Re: Lack of Effect of I,a Quirita Drive Extension on Lc4stthold Interest of Peterson, Slater & Osborne E P;cj = 2".3 Dear Ms. Jenson: i Pursuant to your request, 1 have analyzed the relationship between the potential extension of La Quinta Drive for approtnately 200 feet north of Highwa}j 1 11, and the leasehold interest of Peterson, Slater & Osborne, which is located at 79440 C4,orate Centre Drive, Suite 100 it' L 1 Quinta. It is my, estimation that the La Quinta Drive extenl5ion area is located over 1000 feet from area leased by Peterson, Slater &. Osborne. As you know, 1 have extensive experience in the real estatj and leasing market in La }uinta. i have owned and operated La. Quinta Palms Realty for nearly 21 years. During drat tithe niy office has represented numerous commercial developers fs r their purchasing,, leasing and management of their projects located within the LA Quint City limits. Currently, nearly 40"' c,1 our business is directly related to property management, 90% of ��hich is within the Cite of La 3 Quinta. i It is tiny professional opinion that if the City were to acquire the La Quinta Drive extension area and construct the srroct improvements, it would have nn rr�aterial e.ffccr on the Petersen, Slater & Osborne leasehold. More specifically, 1. It would not have any effect on the termination date of the lease. The lease is a 5-year lease with a 5-year option. The lease commenced on August I J2001. The 200 root extension of La Quinta Drive would in no way affect this the tenrlination date. a ?, It would not have any effect on the amount of rent pain br the lessee for the leased property. The refit is set for the lease period, with a cost of living ad listment. The road extension would have no impact on the rental payment or on the value of the 5-year option. 3. It would not have any effect on the value of the Petersor), Slater & osbotaie's right to sublease the premises. Peterson, Slater & Osborne has no right to uble-ase unless the landlord consents to the sublease. Regardless of this restriction, the extension vould not eil'ect the value of the right to sublease, should such a sublease be approved. As state above, the leasehold premises takes its access from Corporale Centre Drive, and is located ov4r 1000 feet away from the proposed extension area b1-001 Eisenhower Drive - La Qui , GA 92253 (760) 554-4104 - Fax (760) 5 -0344 47' 02-15-0'3 10:12 RECEIVED FROM:760 5640344 P•02 Sent By: LA QUINT PALMS REALTY; 1160 5640344; Feb -18-03 11:35AM; Page 3;3 4. it wOUld not have any effect on the legally allowable u or -lie current use of the leased premises by Peterson, Slater & Osborne. The current use as an office suite, and the road extension would in no way change that use. >. It would not have any effect on Peterson, Slater & Osb rne's use or enjoyment of the le45ed property. As stated above, the leased premises is located < ver 1000 feet away from the street extension area. The leased premises takes its access off 01 Corporate Centre Drive, which in turn is accessed oif'ol`Dune Pahn. Therefore, Peterson, Slater & Osbome's use of the leased premises would not be ii-opacted by extension of La Quin Drive - For these reasons, it is my conclusion that the City's c construct the roadway extension has no impact on the Osborne. Should you have an), questions, please do not hesitate to i Very truly yours., Jim Cathcart Owner — Va Quinta Palms Realry cc: Councilman Lee M. OAK)rne, CPA ✓ June Greek, City Clerk of whether or not to acquire ,lid Id interest of Peterson, Slater & me. ��Mr 1' t� N2-18-03 1&:13 RECEIVED FROM:76d 5640344 P-03 To: From: Date: Subject: MEMORANDUM Bob Ross, RBF Consulting Bob Matson, RBF Consulting February 14, 2003 JN 20-100362 La Quinta Drive Northerly Extension/Highway 111 Intersection Analysis As requested, we have prepared a peak hour intersection analysis of the Adams Street/Highway 111 intersection and the La Quinta Drive northerly extension/Highway 111 intersection in relation to the property located north of Highway 111, between Adams Street and Dune Palms Road in the City of La Quinta. The analysis includes project trip assignment depicted in theta Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999). These project trips were revised to reflect the latest portion of the project known as The Pavilion at La Quinta. The analysis evaluates future conditions assuming the project site has the following two access alternatives at the proposed La Quinta Drive northerly extension/Highway 111 intersection: Signalized Full Turn Access at La Quinta Drive; and Right-In/Right-Out Access only. This right-in/right-out only access scenario at Highway 111 results in additional eastbound and westbound left turning movements at the Adams Street/Highway 111 intersection when compared to the scenario with signalized full turn access at Highway 111. The analysis examines the following future year conditions: • Year 2010 Assuming Full Turn Access at Highway 111; • Year 2010 Assuming Right-In/Right-Out Only Access at Highway 111; • Year 2020 Assuming Full Turn Access at Highway 111; and • Year 2020 Assuming Right-In/Right-Out Only Access at Highway 111. Future year 2010 and 2020 baseline traffic volumes were obtained from theta Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999). Analysis Methodology Level of service (LOS) is commonly used as a qualitative description of intersection operation and is based on the type of traffic control and experienced delay at the intersection. The Highway Capacity Manual (HCM) analysis methodology for Signalized Intersections and Unsignalized Intersections was utilized to determine the operating LOS of the study intersections. The HCM analysis methodology describes the operation of an intersection using a range of LOS from LOS A (free -flow conditions) to LOS F (severely congested conditions), based on corresponding stopped delay per vehicle ratios for signalized and unsignalized intersections shown in 7q- b to I OR & *Delay Ranges LOS Delay (secondstvehicle) Signalized Intersections Unsignalized Intersections A < 10.0 < 10.0 g >10.0to<20.0 >10.0to<15.0 C >20.0to<35.0 > 15.0to<25.0 D > 35.0 to < 55.0 > 25.0 to < 35.0 E >55.0to<80.0 >35.0to<50.0 F > 80.0 > 50.0 Source: 1997 Highway Capacity Manual. The City of La Quinta goal for peak hour intersection operation isrLO�SD or better. PROJECT DESCRIPTION For analysis purposes, the project site area encompasses all of the property north of Highway 111, between Adams Street and Dune Palms Road. The analysis assumes the planned Pavilions at La Quinta site plan on the westerly side of the project site. The portion not covered by the Pavilions at La Quinta site plan assumes the planned La Quinta Corporate Centre land uses as contained in the La Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999). 2 Project Site Area Trip Generation Tabu summarizes the trips forecast to be generated by the project site area utilizinglnstitute of Transportation Engineers (ITE) trip rates. .abler Forecast Project Site Area Trip Generation AM Peak Hour Trips PM Peak Hour Trips Daily Land Use (ITE Code) Trips In Out Total In Out Total Pavilions at La Quinta 154 tsf Shopping Center (820) 18 tsf Sit -Down Restaurant (832) 12 tsf Fast -Food With Drive Through (834) Remnant La Quinta Corporate Centre 91.6 tsf Business Park (770) 171 tsf General Office (710) 7 tsf Sit -Down Restaurant (832) 30 tsf Racquetball/Health Club (492) 15 pump Service Station (846) 10.6 ac Industrial Park (130) 3.61 ac Mini -Warehouse (151) tsf = TOTAL Feet, ac = acre 97 62 159 277 299 576 6,610 87 80 167 117 78 195 2,346 305 293 598 209 193 402 5,953 110 21 131 27 91 118 1,169 234 32 266 43 212 255 1,883 34 31 65 46 30 76 912 26 17 43 33 22 55 514 81 78 159 99 99 195 2,293 109 22 131 30 114 144 1,100 5 5 10 7 7 14 140 1,088 641 1,729 888 1,145 2,033 22,920 As shown in .§b:_ the project site area is forecast to generate approximately-22 daily trips, which includes approximately �1 a.m. peak hour trips and approximately g, JFQ p.m. peak hour trips. Forecast Project Site Area Trip Distribution UM 5 -_ i shows the project trip percent distribution contained in the La Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999) for the full turn access at Highway 111 scenario. The Endo Engineering study assumed a signalized full -access location at Highway 111 for the project site. This analysis assumes the same trip percent distribution contained in the La Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999), then adjusted assuming only right- in/right-out access along Highway 111. The resulting distribution accounts for outbound vehicles 3 4 7n traveling east of the project site area to turn right out the project site and make a U-turn at the study intersection. Forecast Project Site Area Trip Assignment iiisard show the corresponding forecast assignment of a.m. and p.m. peak hour trips generated by the project site area at the study intersections for both access scenarios, assuming the percent trip distribution shown in iE'13 As seen in , restricting access at Highway 111 to right-in/right-out only adds approximately a.m. peak hour U-tum movements and approximately P.M. peak hour U-turn movements to the westbound left-tum pocket at the Adams Street/Highway 111 intersection. Furthermore, this constraint requires the U-turning vehicles to utilize only one left -turn lane only during a protected left -turn phase at the Adams Street/Highway 111 intersection. FORECAST YEAR 2010 CONDITIONS Forecast year 2010 baseline peak hour intersection volume data was obtained from the La Quinta Corporate Centre Traffic Impact Study (Endo Engineering, May 10, 1999). Ex >a' sshows forecast year 2010 baseline a.m. and p.m. peak hour study intersection movement volumes. EXhtbit?5 shows forecast year 2010 study intersection geometry. Forecast Year 2010 Project Conditions Peak Hour LOS Forecast year 2010 with project conditions traffic volumes for both access scenarios were derived by adding forecast project -generated trips(;) to forecast year 2010 without project traffic conditions ifi- ).show forecast year 2010 with project conditions a.m. and p.m. peak hour study intersection movement volumes. summarizes the forecast year 2010 with project conditions a.m. and p.m. peak hour average stopped delay per vehicle and corresponding LOS of the study intersections for both access scenarios; detailed HCM analysis sheets are provided in TS Forecast Year 2010 With Project Conditions Peak Hour LOS Full Turn Access at Highway 111 Right-In/Right-Out Only Access Scenario at Highway 111 Scenario Study Intersection AM Peak Hour PM Peak Hour AM Peak Hour PM Peak Hour Delay - LOS Delay - LOS Delay - LOS Delay - LOS Adams St/Highway 111 26.3-C 1 28.7-C La Quinta Drive/Highway 111 I 29.7 - C I 58.7 - E Note: Deficient intersection operation shown in bold. 4 77.5-E 104.7-F 20.0-B 35.7-D 477 111 ion is st erate at a deficient As shown in Table- the Adams Street/Highway LayQu ntatperfotrmanceocriteriatforPorecast year 2010 LOS (LOS E or worse) according to City with project conditions for the right-in/right-out only access at Highway 111 scenario. in nt Hence, restricting project site access at Highway tersect ns51 2 se ondsof delay experienced by vehicles at the Adams Street/Highway 11 increased delay in the a.m. peak hour and 76.0 seconds of increased delay in the p.m. peak hour for forecast year 2010 with project conditions. FORECAST YEAR 2020 CONDITIONS the La Forecast year 2020 without project peak hour intersEnoeMay Oa 1999). 0 from shows Quinta Corporate Centre Traffic Impact Study (Endoegineering forecast year 2020 without project a.m. and p.m. peak hour study intersection movement volumes. shows forecast year 2020 study intersection geometry. Forecast Year 2020 Project Conditions Peak Hour LOS were derived Forecast year 2020 with project conditions traffic volumes for both access scenarios to forecast year 2020 wi hout project by adding forecast project -generated tripshow forecast year 2020 with protect conditions traffic conditions (E>r'hb8�)• � ur study intersection movement volumes. a.m. and p.m. peak ho i"M summarizes the forecast year 2020 with project conditions a.m. and p.m. peak hour average stopped delay per vehicle and correspondingarerovided�n°Ae study n� W�tersections for both access scenarios; detailed HCM an sheets pP `{ Forecast Year 2020 With Project Conditions Peak Hour LOS Full Turn Access at Highway 111 Right-In/Right-Out Only Access Scenario at Highway 111 Scenario -J� Study Intersection AM peak Hour PM Peak Hour AM Peak Hour PM Peak Hour Delay - LOS Delay - Los Delay - LOS Delay - LOS Adams St/Highway 111 La Quinta Drive/Highway 111 27.0-C 29.9-C :::25.7 -C 49.0-D shown in bold. 81.6-F 115.6-F 17.5-B 29.4-C ion is recast erate at a deficient As shown in �T,, the Adams Street/Highway 111{ateerfotocriteriatforPorecast year 2020 LOS (LOS E or worse) according to City of La Quin performance with project conditions for the right-in/right-out only access at Highway 111 scenario. 4 "' 8 Hence, restricting project site access at Highway 111 to right-in/right-out only results in significant delay experienced by vehicles at the Adams Street/Highway 111 intersection; 54.6 seconds of increased delay in the a.m. peak hour and 85.7 seconds of increased delay in the p.m. peak hour for forecast year 2020 with project conditions. Highway 111 Left Turn Pocket Storage Recommendations Eastbound Highway 111 giggiggb indicate the higher forecast eastbound left -turn movement on Highway 111 at Adams Street in either peak hour for the full turn access at Highway 111 scenario to be!, n vehicles for both forecast year 2010 with project and forecast year 2020 with project. Ek indicate the higher forecast eastbound left -turn movement on Highway 111 at Adams Street in either peak hour for the right-in/right-out only access at Highway 111 scenario to be vehicles for both forecast year 2010 with project and forecast year 2020 with project. Assuming one peak hour vehicle correlates to one foot of vehicle stacking length, the recommended storage length for eastbound left-tum pocket on Highway 111 at Adams Street should be a minimum of feet assuming the full turn access at Highway 111 scenario and a minimum of34 feet assuming the right-in/right-out only access at Highway 111 scenario. Westbound Highway 111 >f c#iI s 6 a indicate the higher forecast westbound left -turn movement on Highway 111 at Adams Street in either peak hour for the full turn access at Highway 111 scenario to bot, vehicles for both forecast year 2010 with project and forecast year 2020 with project. F,tub7ari.. ', °4' indicate the higher forecast westbound left -turn movement on Highway 111 at Adams Street in either peak hour for the right-in/right-out only access at Highway 111 scenario to be 75 vehicles for both forecast year 2010 with project and forecast year 2020 with project. Assuming one peak hourvehicle correlates to one foot of vehicle stacking length, the recommended storage length for westbound left -turn pocket on Highway 111 at Adams Street should be a minimum of, feet assuming the full turn access at Highway 111 scenario and a minimum of feet assuming the right-in/right-out only access at Highway 111 scenario. CONCLUSIONS The project site area is forecast to generate approximately==Q daily trips, which includes approximately =7 9 a.m. peak hour trips and approximately,2.U3S P.M. peak hour trips. Restricting site access at Highway 111 to right-in/right-out only adds approximately2114 a.m. peak hour U-tum movements and approximately350 p.m. peak hour U-turn movements to the westbound left -turn pocket at the La Quinta Drive/Highway 111 intersection. Furthermore, this constraint requires the U-turning vehicles to utilize only one left -turn lane only during a protected left -turn phase at the Adams Street/Highway 111 intersection. 6 The Adams Street/Highway 111 intersection is forecast to operate at a deficient LOS (LOS E or worse) according to City of La Quinta performance criteria for forecast year 2010 with project conditions for the right-in/right-out only access at Highway 111 scenario. Hence, restricting project site access at Highway 111 to right-in/right-out only results in significant delay experienced by vehicles at the Adams Street/Highway 111 intersection; 51.2 seconds of increased delay in the a.m. peak hour and 76.0 seconds of increased delay in the p.m. peak hour for forecast year 2010 with project conditions. The Adams Street/Highway 111 intersection is forecast to operate at a deficient LOS (LOS E or worse) according to City of La Quinta performance criteria for forecast year 2020 with project conditions for the right-in/right-out only access at Highway 111 scenario. Hence, restricting project site access at Highway 111 to right-in/right-out only results in significant delay experienced by vehicles at the Adams Street/Highway 111 intersection; 54.6 seconds of increased delay in the a.m. peak hour and 85.7 seconds of increased delay in the p.m. peak hour for forecast year 2020 with project conditions. For forecast year 2020 conditions, assuming one peak hour vehicle correlates to one foot of vehicle stacking length, the recommended storage length for eastbound left -turn pocket on Highway 111 at Adams Street should be a minimum off& feet assuming the full turn access at Highway 111 scenario and a minimum of feet assuming the right-in/right-out only access at Highway 111 scenario. Assuming one peak hour vehicle correlates to one foot of vehicle stacking length, the recommended storage length for westbound left -turn pocket on Highway 111 at Adams Street should be a minimum of 25 feet assuming the full turn access at Highway 111 scenario and a minimum of4, 7 feet assuming the right-in/right-out only access at Highway 111 scenario. H:\PDATA\20100362\Admin\correspndnc\La Quinta Int Memompd 7 4RO APPENDIX A 49-1.. '••`.� -'--"�� INDUSTRIALRD 71.. •.� PAVILIONS AT LA QUINTA SITE MANNINO/LA QUINTA ' CORPORATE CENTRE SITE �- -- - - -- HIGHWAY 111 36% 30% 10% D D Cn KEY: Q M�/�/% Trip Percent Distribution • Notto Scale Project Trip Percent Distribution MF It � HAP DATA\20100362\E xhibi6\E xhl.ai F E 82003 � . ? �O lli V �, J+ 53/22 —4 274/245 --► 0 Notto Scale "04 1- - - - - -11 INDUSTRIAL RD 1 '1 1 11 '- - - '' 1 - - - - - - - — - - — - — - - -, 1 1 PAVILIONS AT 1 1 LA QUINTA SITE 1 N ' � 1 %.n \ 1 1 1 n 1 ' N 1 . 180/292 16/42 �( 1 - - - - - - - - - - - - - - - - - - - — r 316/266 —14 4 ? V N 0 O, N V D 0 D KEY: XX/)O( AM/PM Peak Hour Intersection Volumes 1 MANNINOILA QUINTA 1 CORPORATE CENTRE SITE 1 �— 227/242 1 —43/1 10 � --------------— - — - - - - HIGHWAY 111 Project -Generated Trip Assignment Assuming Full Access at Highway 111 E xhibit 2 H:1P DATA\20100362\E xhibit$\E xh2.a i F E 8 /2003 INDUSTRIAL RD • . PAVILIONS AT LA QUINTA SITE ' MANNINO/LA QUINTA CORPORATE CENTRE SITE 180/292 N „ ' 16142 ' 227/242 �214/350 _ �i + - 43/110 _ + 1. — -. HIGHWAY 111 327/267 C. 00 00 D O D KEY: 434 XX/XX AWPM Peak Hour Intersection Volumes Notto Scale Project -Generated Trip Assignment MF Assuming Right-In/Right-Out Access at Highway 111 Exhibit 3 H:\PDATA\20100362\Exhibiu\Exh3.ai F E B 2003 .------ 11 INDUSTRIALRDNJ ••••. .• 1 '1 •.• 1 '1 •. 1 - — - - - - - - - - - - 1 � PAVILIONS AT 1 1 LA QUINTA SITE 1 MANNINO/LA QUINTA 1 ' ' CORPORATE CENTRE SITE N A 01 Ili1 N Ln �- 78/162 1 ' ' r-1 175/1 150 ' '0ILnib % 1�1107/1158 1 24 4/436 r--- 1 . . -------- - - - - -- t r 661/842 - r HIGHWAY 111 95/112 696/1230 —► 1")I 1 92/164 -� a W A 49/183 \ rn w WOO �NVI O W 00 �O W D v D SOURCE: La Quinta Corporate Centre Traffic Impact Study Endo Engineering, May 1999 KEY: 4-35 XX/XX AM/PM Peak Hour intersection Volumes Not to Scale Forecast Year 2010 Without Project AM/PM Peak Hour Intersection Volumes E xhibit 4 H:IP DATA\20100362\E xhibils\E xh4.a i F E B/2003 I INDUSTRIAL RD , •' • PAVILIONS AT LA QUINTA SITE MANNINO/LA QUINTA CORPORATE CENTRE SITE _ (r HIGHWAY 111 tt SOURCE: La Quinta Corporate Centre Traffic Impact Study Endo Engineering, May 1999 KEY. 0 Shared Through1ftht-Turn Lane N of to Scale 4•1 Forecast Year 2010 Study Intersection Geomet E xhibit 5 H:\PDATA\201003621Exhibhs\ExhS.ai F E 8/2003 ••••.�• ------17INDUSTRIAL RD ---------------- PAVILIONS AT LA QUINTA SITE MANNINO/LA QUINTA ' CORPORATE CENTRE SITE _ N V W co , o w ' w N , 7 8/16 2 0 0 227/242 ---1218/1260 o 'D co 1287/1450 I ' 244/436 J , r54/104 - /r l� - - r HIGHWAY 111 148/134 —4 f r —� 970/1475 —► w rn 661//842 69 64 92/164 A m 49/183 \ w �wU w A 00 O O O O OD D v D 437 KEY: Q )p(/xx AM/PM Peak Hour Intersection Volumes Forecast Year 2010 With Project Not to Scale AM/PM Peak Hour Intersection Volumes Assuming Full Access at Highway 111 E xhibit 6 H:NDATA\20700362NE xAibit�\E xlK.ai F E B 2003 1 • • 1 •. INDUSTRIAL RD • • • • . 1 11 •.• 1 11 • . • 1 1. - 1 • - - - - - - - - —1 1 1 1 1 1 PAVILIONS AT 1 1 LA QUINTA SITE 1 1 MANNINO/LA QUINTA 1 CORPORATE CENTRE SITE 1 V Oo 1 �0 1 1 1 o 227/242 1 n, o kn 1 78/162 0 l l -.-- 1218/1260 1 1287/1450 ) 1 1 244/436 1 / 1 268/454 - - .. - .. - .. . / - 1 - 661/842 —► r HIGHWAY 111 422/379 696/1230 — / - 92/164 a 49/183 L. co a wco �wLn O N O � co KEY: 4 V 1 xxnoc AM/PM Peak Hour Intersection Volumes Forecast Year 2010 With Project Not to Scale AM/PM Peak Hour Intersection Volumes MF Assuming Right-In/Right-Out Access at Highway 111 E xhibit 7 H:T DATA\20100362\E xhibia\E xh7.ai F E B/2003 1 • 1 • • 1 •. 1------ 11 INDUSTRIALRD •�'•.� 1 11 • . • ` 1 1 ' ---------------- ---------------- PAVILIONS AT 1 1 LA QUINTA SITE 1 1 MANNINO/LA QUINTA w 1 1 1 CORPORATE CENTRE SITE 1 N am? 1 1 1 1 10/222 -1611 +-1711 /1806 L co 1 /1683 1 1 r244/436 �f 1 r51/83 1 - - - - - - -------------- ` - —� HIGHWAY 111 + r 106r 107/127 1020/1801 —� 92/164 N 92/164 A A 61/257 -� A00 oco wco wco v� O co W W SOURCE: La Quinta Corporate Centre Traffic Impact Study Endo Engineering, May 1999 KEY: Q 419 XX/XX AM/PM Peak Hour Intersection Volumes �1J Not to Scale Forecast Year 2020 Without Project AM/PM Peak Hour Intersection Volumes E xhibit 8 H:\PDATA\20100362Vxhibits\Exh8.ai F E Bl2003 INDUSTRI7RD�� LA QUINTA SITE SOURCE: La Quinta Corporate Centre Traffic Impact Study Endo Engineering, May 1999 KEY: QShared Through/Right-Turn Lane Not to Scale MANNINOILA QUINTA CORPORATE CENTRE SITE Forecast Year 2020 Stud H:\PDATA\20100362\E xhibits\E xh9.ai P E B2003 Fillit- WAT 1 1 1 Intersection Geometry E xhiblt 9 �" " " �� INDUSTRIAL RD �-'� `• PAVILIONS AT i LA QUINTA SITE MANNINO/LA QUINTA w CORPORATE CENTRE SITE w ^' Ln 227/242 w m � 106/222 0 0 , �— 1754/1916 � 0, Ln co i-1791 /1975 , : 244/436 160/149 '' y � t r 316/266 —4 HIGHWAY 111 1294/2046 61/257 O0 O°o A 1060/1693 --► 92/164 a Jm ? O1 w10 co w00 V1 V w O OD D 0 D KEY: Q � ,9r xX= AWPM Peak Hour Intersection Volumes Forecast Year 2020 With Project Notto Scale AM/PM Peak Hour Intersection Volumes Assuming Full Turn Access at Highway 111 Exhibit 10 H.\P DATA\20100362NE xhibits\E xhl O.ai F E 82003 �------INDUSTRIALRD ��'•.• ------------ ---------------- PAVILIONS AT LA QUINTA SITE MANNINO/LA QUINTA ' CORPORATE CENTRE SITE w w w :-106/222 a ' 227/242 ' co CO , � ' � r-1754/1916 ' a I l �— ' 1791 /1975 /JJ ' 244/436 t r 1060/1693 Ile HIGHWAY 111 434/394 1020/1801 — w rn 92/164 a 61/257 ��o� co ma woo woo N O0 w -- KEY. Qxxnoc AMIPM Peak Hour Intersection Volumes Forecast Year 2020 With P r o em Not to Scale AM/PM Peak Hour Intersection Volumes MF Assuming Right-In/Right-Out Access at Highway 111 Exhibit 11 HAP DATA\20100362\E xhibia�E xhl l A F E BR003 APPENDIX A LOS Calculation Sheets 4,9` 3 02-te-03 03:24PM FROM-TRANSPUBLICUS/ItVIAM5 Tb4b0,�OVV� 1-YVG 1V�I 11 I VYY • m O m0O m0 mOOm� Ol.�! 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F e: m O m•7 nt a~iy rL> u m a�pd m q�J o vn m. oRo . w♦ man. n6666� Jt W JJ•� CC r' m•pm ; 0. � �: u W./: 0.a � c O�G: C �,0 OJ�O a Ws•►'a 'aO�F 1: 43P o40 r G•o a c ms�oi¢4YR � wc�n ; Sa�io> ?aid• h ' Ave. _Vel.3 cc P i Endo Engineering Traffic Engineering Air Quality Studies Noise Assessments February 17, 2003 Honorable Mayor and Members of La Quinta City Council 78-495 Calle Tampico La Quinta, CA 92253 SUBJECT: La Quinta Drive Extension Honorable Mayor and City Council Members: Highway 11 1 is a major access corridor in La Quinta that serves mixed commercial land uses in the rapidly developing corridor between Washington Street and Jefferson Street. It carries a high volume of through trips between other communities to the east and west. Endo Engineering is familiar with the circulation and access issues associated with development in this area. having previously evaluated the traffic impacts associated with the La Quinta Corporate Centre and the Adams Street Hotel in 1998 and 1999. as well as the northerly extension of La Quinta Drive from Highway 1 I I last year. The La Quinta Corporate Centre Specific Plan initially included all of the land north of Highway l 11. west of Dune Palms Road, south of the CN W.D. Storm Water Channel. and east of the Adams Street Hotel site. The approval of the La Quinta Corporate Centre Specific Plan included a full -turn intersection on Highway I 11, midway between Adams Street and Dune Palms Road, at La Quinta Drive. This was the only full -turn intersection planned on the north side of Highway 111, between Adams Street and Dune Palms Road. Alternative full -turn access to the site from Adams Street was considered during the design process, but rejected by City staff, because it required signalization at a location with inadequate spacing between traffic signals to comply with General Plan policies. After the La Quinta Corporate Centre traffic impact study was completed, the Mannino property was withdrawn from the Specific Plan at the request of the Manninos. Full -turn access via the northerly extension of La Quinta Drive is. in our professional judgment, a necessary component of the circulation and access plan for The Pavilion at La Quinta project, because a substantial portion of the traffic destined to and from the project site is expected to be traveling to and from the east on Highway 111. if access is provided to the northern leg of La Quinta Drive at Highway I 11, approximately one -hall' of the project -related traffic will utilize this intersection to leave the project site and make protected left -turn movements onto Highway 111. 28811 Woodcock Drive, Laguna Niguel, CA 92677-1330 Phone: (949) 362-0020 FAX: (949) 362-0015 Without the full -turn access at La Quinta Drive, site traffic totaling approximately 200 vehicles per hour will be forced to: (1) make a right turn from the site and travel westbound on Highway I I I in the wrong direction; (2) weave across three lanes of traffic; (3) make a U-turn on Highway 111 at Adams Street: and (4) proceed eastbound on Highway I 11. During peak travel hours on Highway 111, these weaving movements will become increasingly difficult and could significantly impede through traffic on Highway 11 1. Furthermore, a large U-turn volume on Highway I I I at the Adams Street intersection would significantly impact the operation of the existing traffic signal, drop the future peak hour levels of service to below the acceptable level of "D", and increase the potential for collisions at this location. The proposed extension of La Quinta Drive, north of Highway l 11, would provide protected access to The Pavilion at La Quinta project and to the adjacent Mannino property. It would also reduce unnecessary travel on both sides of Highway I 11, between La Quinta Drive and Adams Street by accommodating traffic flow in the Highway I I I commercial corridor in a more efficient manner. Cordially, ENDo ENGINEERING Vicki Lee Endo, P.E. Registered Professional Traffic Engineer TR 1161 2 �o QRk FISSION, lE E 1161 �TqT£ TR O�la jai J;L006 FOCA\ Mrs. Vicki Lee Endo graduated from the University of California at Irvine School of Engineering in 1975. She is a registered Professional Traffic Engineer in the State of California and a member of the Institute of Transportation Engineers. Mrs. Endo has served as a project manager and principal investigator on more than 800 air quality impact assessments, noise impact studies and traffic studies on projects throughout California. Her analytical specialties include technical research, the analysis of transportation, acoustic, and air resource systems, and the preparation of technical studies, environmental impact reports, environmental assessments, development feasibility studies, opportunities and constraints studies, and other planning documentation. Mrs. Endo founded Endo Engineering in 1982 to satisfy the growing demand for technical analyses in the three inter -related disciplines of traffic, air quality and noise with state-of-the-art computer capabilities. Education Registered Professional Traffic Engineer TR 1161, 1982 Engineer -In -Training Certificate 51225, 1981 Certification in Transportation Systems Management, University of California, Irvine, 1977 Bachelor of Science in Civil and Environmental Engineering, University of California, Irvine, 1975 Relevant Work Experience Endo Engineering - Principal, Professional Engineer Linscott, Law and Greenspan, Inc., Engineers - Transportation Engineer II William Kunzman and Associates - Associate Traffic Engineer Phillips, Brandt, Reddick, Inc. - Environmental Engineer, Senior Project Manager in Environmental Systems Research Group University of California, Irvine; School of Engineering - Engineering Aide, Air Pollution Research Special Skills The modeling and assessment of acoustic, air quality, and circulation impacts. The design of appropriate mitigation measures. The management and preparation of proposals, planning documents, technical reports, and environmental impact reports. Professional Societies Institute of Transportation Engineers - Member Publications "Left Turn Pocket Length Requirements", Institute of Transportation Engineers Technical Notes. 1980 with William Kunzman.