2003 03 18 RDAe4x# 4.449urcu
Redevelopment Agency Agendas are
available on the City's Web Page
@ www.la-quinta.org
Redevelopment Agency
Agenda
CITY COUNCIL CHAMBERS
78-495 Calle Tampico
La Quinta, California 92253
Regular Meeting
Tuesday, March 18, 2003 2:00 P.M.
Beginning Res. No. RA 2003-06
CALL TO ORDER
Roll Call:
Agency Board Members: Adolph, Osborne, Perkins, Sniff, Chairperson Henderson
PUBLIC COMMENT
At this time, members of the public may address the Redevelopment Agency on any
matter not listed on the agenda. Please complete a "request to speak" form and limit
your comments to three minutes. Please watch the timing device on the podium.
CLOSED SESSION
NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session
discussions during the dinner recess. In addition, when the Agency is considering
acquisition of property, persons identified as negotiating parties are not invited into the
Closed Session Meeting.
1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS,
PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING
POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION
OF REAL PROPERTY LOCATED NORTHWEST OF THE WASHINGTON STREET
AND AVENUE 48 INTERSECTION (APN 643-090-024). PROPERTY
OWNER/NEGOTIATOR: CHRISTI SALAMONE, LA QUINTA ARTS FOUNDATION.
Redevelopment Agency Agenda March 18, 20P3 01
2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS,
PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING
POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION
OF REAL PROPERTY LOCATED SOUTHEAST OF THE MILES AVENUE AND
WASHINGTON INTERSECTION AND NORTH OF THE WHITEWATER CHANNEL
(APN's 604-040-012/013 AND 604-040-022/023). PROPERTY
OWNER/NEGOTIATOR: RICHARD OLIPHANT, CALIFORNIA INTELLIGENT
COMMUNITIES, LLS.
3. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY
HERMAN PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING
ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED NORTH OF
MILES AVENUE AND EAST OF ADAMS STREET; SOUTH OF WESTWARD HO
DRIVE AND WEST OF ROADRUNNER LANE; EAST OF DUNE PALMS ROAD
IMMEDIATELY NORTH OF THE WHITEWATER CHANNEL; NORTHWEST OF THE
INTERSECTION OF DUNE PALMS ROAD AND AVENUE 48; AND SOUTH OF
AVENUE 52 AND WEST OF MONROE STREET (ASSESSOR PARCEL NUMBERS:
604-032-022; 649-030-034; 649-040-007; 649-040-014; 767-200-002, 003,
004, 005, 006, 007, 008, 009, 010; 767-200-004; 764-240-002, 003, 004,
005; 764-290-001, 002; 772-270-016; 773-072-005, 014, 020; 773-077-013,
014. PROPERTY OWNERS)/NEGOTIATOR(S); SHEILA WELDON, JOE HAMMER,
4 WEST CONSTRUCTION, DUNE PALMS MOBILE ESTATES, NRI LA QUINTA
LAND LLC, BERNARD DEBONNE, CORAL OPTION I LLC, BRUCE AND MARILYN
THROCKMORTON TRUSTEE, RICHARD VARGE, DONALD AND JULIE PARKER,
AND AUDREY OSTROWSKY. (SEE MINUTES OF MARCH 18, 2003, FOR
CORRECTIONS TO THIS ITEM).
RECONVENE AT 3:00 PM
IV. PUBLIC COMMENT
At this time members of the public may address the Agency Board on items that appear
within the Consent Calendar or matters that are not listed on the agenda. Please
complete a "request to speak" form and limit your comments to three minutes. When
you are called to speak, please come forward and state your name for the record.
Please watch the timing device on the podium.
For all Agency Business Session matters or Public Hearings on the agenda, a completed
"request to speak" form should be filed with the City Clerk prior to the Agency
beginning consideration of that item.
V. CONFIRMATION OF AGENDA
Redevelopment Agency Agenda Page 2
March 18, 2003
VI. APPROVAL OF MINUTES
1. APPROVAL OF MINUTES OF MARCH 4, 2003.
VI1. CONSENT CALENDAR
Note: Consent Calendar items are considered to be routine in nature and will be
approved by one motion.
1. APPROVAL OF DEMAND REGISTER FOR MARCH 18, 2003.
2. TRANSMITTAL OF TREASURER'S REPORT FOR JANUARY 31, 2003.
3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORT FOR JANUARY 31,
2003.
Vill. BUSINESS SESSION
1. CONSIDERATION OF THE CONCEPTUAL RESORT MASTER PLAN FOR THE
RANCH.
A. MINUTE ORDER ACTION
2. CONSIDERATION OF A REQUEST FOR PROPOSALS (RFP) FOR GOLF COURSE
ARCHITECTURAL SERVICES AND APPOINTMENT OF A CONSULTANT
SELECTION COMMITTEE.
A. MINUTE ORDER ACTION
IX. STUDY SESSION - NONE
X. CHAIR AND BOARD MEMBERS' ITEMS - NONE
XI. PUBLIC HEARINGS - NONE
X11. ADJOURNMENT
Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on
April 1, 2003, commencing with closed session at 2:00 p.m. and open session at the
conclusion of the 3:00 p.m. City Council business session in the City Council
Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
Redevelopment Agency Agenda Page 3 March 18, 2003
03
DECLARATION OF POSTING
I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for
the La Quinta Redevelopment Agency meeting of Tuesday, March 18, 2003, was posted on the outside
entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta
Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, March 14, 2003.
DATED: March 14, 2003
-�-(e,
JUNE S. GREEK, CIVIC, City Clerk
City of La Quinta, California
Redevelopment Agency Agenda Page 4
March 18, 2003
04
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4&f 4
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: MARCH 18, 2003
ITEM TITLE:
Demand Register Dated March 18, 2003
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
BUSINESS SESSION
CONSENT CALENDAR
STUDY SESSION
PUBLIC HEARING
Receive and File the Demand Register Dated March 18, 2003 of which $169,301.00
represents Redevelopment Agency Expenditures.
PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA
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ofAGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: March 18 2003
ITEM TITLE:
Transmittal of Treasurer's Report
as of January 31, 2003
RECOMMENDATION:
It is recommended the Redevelopment Agency Board:
Receive and file.
BUSINESS SESSION:
CONSENT CALENDAR: OL,
STUDY SESSION:
PUBLIC HEARING:
PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA
M
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lw-ol mwo 4
OF 9
AGENDA CATEGORY:
COUNCIL/RDA MEETING DATE: March 18, 2003
ITEM TITLE:
Transmittal of Revenue and Expenditure
Report for January 31, 2003
RECOMMENDATION:
Receive and File
BACKGROUND AND OVERVIEW:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Transmittal of the January 31, 2003 Statement of Revenue and Expenditures for the
La Quinta Redevelopment Agency.
RespeWully submitted,
Jdhn M. Falconef, Finance Director
A pro d for submission y:
Thomas P. Genovese, Executive Director
Attachments: 1. Revenue and Expenditures Report, January 31, 2003
07
ATTACHMENT 1
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO. 1:
DEBT SERVICE FUND:
SERVICES
BOND PRINCIPAL
BONDINTEREST
INTEREST CITY ADVANCE
PASS THROUGH PAYMENTS
ERAF SHIFT
TRANSFERS OUT
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND:
PERSONNEL
SERVICES
LAND ACQUISITION
ASSESSMENT DISTRICT
ADVERTISING -ECONOMIC DEV
ECONOMIC DEVELOPMENT
BOND ISSUANCE COSTS
CAPITAL - BUILDING
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL CAPITAL IMPROVEMENT
LOW/MODERATE TAX FUND:
PERSONNEL
SERVICES
BUILDING HORIZONS
LQ RENTAL PROGRAM
LQ HOUSING PROGRAM
LOWMOD VILLAGE APARTMENTS
APARTMENT REHABILITATION
FORECLOSURE ACQUISITION
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL LOW/MOD TAX
LOWIMODERATE BOND FUND
PERSONNEL
SERVICES
REIMBURSEMENT TO GEN FUND
HOUSING PROJECTS
TRANSFERS OUT
TOTAL LOW/MOD BOND
07/01/2002-1/31/03 REMAINING %
BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED.
588,870.00
314,816.96
0.00
272,053.04
53.6%
1,567,022.00
1,567,788.00
0.00
(766.00)
100.0%
6,991,075.00
3,278,260.92
0.00
3,712,814.08
46.9%
490,757.00
286,274.95
0.00
204,482.05
58.3%
9,649,709.00
4,859,855.28
0.00
4,789,853.72
50.4%
723,550.00
0.00
0.00
723,550.00
0.0%
0.00
0.00
0.00
0.0%
20,008,983.00
10,306,996.11
0.00
9,701,986.89
51.5%
4,900.00
4,645.44
0.00
254.56
94.8%
214,379.00
93,785.08
0.00
120,593.92
43.7%
0.00
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.00
0.0%
16,700.00
4,975.58
0.00
11,724.42
29.8%
552,682.00
143,947.19
0.00
408,734.81
26.0%
199,880.00
18,315.66
0.00
181,564.34
9.2%
0.00
0.00
0.00
0.00
0.0%
1,086,106.00
633,561.88
0.00
452,544.12
58.3%
9,455,709.77
1,355,088.49
0.00
8,100,621.28
14.3%
11,530,356.77
2,254,319.32
0.00
9,276,037.45
19.6%
4,900.00
4,645.44
0.00
254.56
94.8%
239,315.00
157,747.14
0.00
81,567.86
65.9%
210,000.00
172,700.00
0.00
37,300.00
82.2%
329,000.00
367,774.65
0.00
(38,774.65)
111.8%
2,500,000.00
828,186.00
0.00
1,671,814.00
33.1%
3.000,000.00
0.00
0.00
3,000,000.00
0.0%
626,000.00
0.00
0.00
626,000.00
0.0%
150,000.00
0.00
0.00
150,000.00
0.0%
206,485.00
120,449.49
0.00
86,035.51
58.3%
3,953,426.00
1,146,225.66
0.00
2,807,200.34
29.0%
11,219,126.00
2,797,728.38
0.00
8,421,397.62
24.9%
0.00
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.00
0.0%
0.00 0.00 0.00 0.00 0.0%
1:
2
LA QUINTA REDEVELOPMENT AGENCY
REVENUE SUMMARY
PROJECT AREA NO.1:
DEBT SERVICE FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Interst - County Loan
Interest Advance Proceeds
Transfers In
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND:
Pooled Cash Allocated Interest
Non Allocated Interest
Litigation Settlement Revenue
Loan Proceeds
Rental Income
Transfers In
TOTAL CAPITAL IMPROVEMENT
LOWIMODERATE TAX FUND:
Tax Increment
Allocated Interest
Non Allocated Interest
Miscellaneous revenue
Non Allocated Interest
LORP-Rent Revenue
Home Sales Proceeds
Sale of Land
Sewer Subsidy Reimbursements
Rehabilitation Loan Repayments
Transfer In
TOTAL LOWIMOD TAX
LOW/MODERATE BOND FUND:
Allocated Interest
Home Sale Proceeds
Non Allocated Interest
Transfer In
TOTAL LOW/MOD BOND
REMAINING °%
BUDGET RECEIVED BUDGET RECEIVED
20,140,132.00
10,178,160.01
9,961, 971.99
50.540%
0.00
68,710.90
(68,710.90)
0.000%
0.00
7,520.86
(7,520.86)
0.000%
0.00
0.00
0.00
0.000%
490,757.00
0.00
490,757.00
0.000%
1,738,783.00
1,146,225.66
592,557.34
65.920%
22,369,672.00
11,400,617.43
10,969,054.57
50.960°%
0.00
1,208.80
(1,208.80)
0.000°%
125,000.00
390,710.13
(265,710.13)
312.570°%
0.00
55,739.64
(55,739.64)
0.000°%
0.00
0.00
0.00
0.000°%
41,500.00
20,529.60
20,970.40
49.470%
0.00
0.00
0.000°%
166,500.00
468,188.17
(301,688.17)
281.190°%
5,035,033.00
2,544,540.01
2,490,492.99
50.540°%
200,000.00
13,540.31
186,459.69
6.770°%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000%
0.00
0.00
0.00
0.000°%
341,000.00
218,845.40
122,154.60
64.180°%
150,000.00
0.00
150,000.00
0.000°%
0.00
0.00
0.00
0.000°%
0.00
59,746.99
(59,746.99)
0.000°%
0.00
134,549.10
(134,549.16)
0.000°%
1,825,000.00
0.00
1,825,000.00
0.000%
7,551,033.00
2,971,221.81
4,579,811.19
39.350°%
0.00
0.00
0.00
0.000°%
0.00
0.00
0.00
0.000°%
0.00
11,459.50
(11,459.50)
0.000°%
0.00
0.00
0.00
0.000°%
0.00
11,459.50
(11,459.50)
0.000°%
09
3
LA QUINTA REDEVELOPMENT AGENCY
REMAINING
%
REVENUE SUMMARY
BUDGET
RECEIVED
BUDGET
RECEIVED
PROJECT AREA NO, 2:
DEBT SERVICE FUND:
Tax Increment
9,440,205.00
4,768,273.44
4,671,931.56
50.510%
Allocated Interest
0.00
18,723.80
(18,723.80)
0.000%
Non Allocated Interest
0.00
395.61
(395.61)
0.000%
Interest Advance Proceeds
863,674.00
0.00
863,674.00
0.000%
Transfer In
338 895.00
211,932.00
126,963.00
62.540%
TOTAL DEBT SERVICE
10,642,774.00
4,999,324.85
5,643,449.15
46.970%
CAPITAL IMPROVEMENT FUND:
Allocated Interest
0.00
33,528.66
(33,528.66)
0.000%
Non Allocated Interest
20,000.00
574.53
19,425.47
2.870%
Developer Agreement
10.00
0.00
0.00
0.000%
Transfers in
1,100,000.00
1,100,000.00
0.00
100.000%
TOTAL CAPITAL IMPROVEMENT
1,120,000.00
1,134,103.19
(14,103.19)
101.260%
LOW/MODERATE TAX FUND:
Tax Increment
2,360,051.00
1,192,068.36
1,167,982.64
50.510%
Allocated Interest
20,700.00
48,515.48
(27,815.48)
234.370%
Non Allocated Interest
0.00
0.00
0.00
0.000%
ERAF Shift - Interest
17,507.00
17,507.00
0.00
100.000%
Sale of Land
801,358.00
0.00
801,358.00
0.000%
Transfer In
16,964.00
0.00
16,964.00
0.000%
TOTAL LOW/MOD TAX
3,216,580.00
1,258,090.84
1,958,489.16
39.110%
LOW/MODERATE BOND FUND:
Allocated Interest
0.00
0.00
0.00
0.000%
Non Allocated Interest
0.00
2,854.85
(2,854.85)
0.000%
Transfer In
0.00
0.00
0.00
0.000%
TOTAL LOW/MOD BOND
0.00
2,854.85
(2,854.85)
0.000%
10
LA QUINTA REDEVELOPMENT AGENCY
EXPENDITURE SUMMARY
PROJECT AREA NO.2:
DEBT SERVICE FUND:
SERVICES
BOND PRINCIPAL
BONDINTEREST
INTEREST CITY ADVANCE
INTEREST - ERAF L/MOD LOAN
PASS THROUGH PAYMENTS
TRANSFERS OUT
TOTAL DEBT SERVICE
CAPITAL IMPROVEMENT FUND:
PERSONNEL
SERVICES
ADVERTISING -ECONOMIC DEV
ECONOMIC DEVELOPMENT ACTIVITY
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL CAPITAL IMPROVEMENT
LOW/MODERATE TAX FUND:
PERSONNEL
SERVICES
SEWER SUBSIDIES
LQ RENTAL PROGRAM
ADAMS 48TH PLANNING
LOW MOD HOUSING PROJECTS
FORECLOSURE ACQUISITION
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL LOW/MOD TAX
LOW/MODERATE BOND FUND
PERSONNEL
SERVICES
REIMBURSEMENT TO GEN FUND
TRANSFERS OUT
TOTAL LOW/MOD BOND
07/01/2002-1/31103 REMAINING %
BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED
161,020.00
149,787.44
0.00
11,232.56
93.0%
172,978.00
248,496.40
0.00
(75,518.40)
143.7%
586,665.00
217,763.77
0.00
368,901.23
37.1 %
863,674.00
495,290.00
0.00
368,384.00
57.3%
17,507.00
17,507.00
0.00
0.00
100.0%
7,995,475.00
2,014,274.08
0.00
5,981,200.92
25.2%
1,100,000.00
1,100,000.00
0.00
0.00
100.0%
10,897,319.00
4,243,118.69
0.00
6,654,200.31
38.9%
2,900.00
2,810.93
0.00
89.07
96.9%
158,774.00
59,274.37
0.00
99,499.83
37.3%
33,300.00
20,203.84
0.00
13,096.18
60.7%
93,425.00
15,400.00
19,870.00
58,155.00
16.5%
34,111.00
19,898.20
0.00
14,212.80
58.3%
(128,433.14)
(176,713.00)
0.00
48,279.86
137.6%
194,076.86
(59,125.66)
19,870.00
233,332.52
-30.5%
2,900.00
2,810.93
0.00
89.07
96.9%
197,049.00
117,382.30
0.00
79,666.70
59.6%
0.00
0.00
0.00
0.0%
500,000.00
132,880.00
0.00
367,120.00
26.6%
850,000.00
0.00
0.00
850,000.00
0.0%
247,296.00
0.00
0.00
247,296.00
0.0%
15,000.00
0.00
0.00
15,000.00
0.0%
71,298.00
41,590.43
0.00
29,707.57
58.3%
4,448,586.69
475,531.20
0.00
3,973,055.49
10.7%
6,332,129.69
770,194.86
0.00
5,561,934.83
12.2%
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.0%
0.00
0.00
0.00
0.0%
2,375,928.00 1,958,998.00
0.00
416,930.00
82.5%
2,375,928.00 1,958,998.00
0.00
416,930.00
82.5%
41
4 Sep
OF
COUNCIL/RDA MEETING DATE: March 18, 2003
ITEM TITLE:
Consideration of the Conceptual Resort Master
Plan for The Ranch
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION:
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
That the Agency receive, review and provide direction on the Conceptual Resort
Master Plan for The Ranch.
FISCAL IMPLICATIONS:
None for this action. The FY 2002-03 Capital Improvement Program includes a project
entitled Municipal Golf Course - Phase I, including $2.5 million for contractual services
related to planning, engineering and property management. Projected construction
estimates for the project are currently being refined and will vary significantly
dependent upon project design and phasing. Project infrastructure costs may approach
$16 million. Golf course construction costs can range from $6 to 20 million each.
Staff is looking at the feasibility of phasing improvements whereby Phase I would
include the "Tournament" course and temporary clubhouse at an estimated cost,
including associated infrastructure, of approximately $21.5 million.
BACKGROUND AND OVERVIEW:
The Agency retained GMA International in November 2002 to begin the planning
process for The Ranch. Subsequently, GMA has prepared a timeline schedule, solicited
direction from the Agency Board on project objectives and components, prepared
preliminary concept plans, solicited public comment and participation, prepared refined
plans for Agency consideration incorporating public comment, and prepared further
refined plans pursuant to Agency Board Member comment. Attachment 1 represents
the current status of project planning. Attachment 2 is a very preliminary estimate of
potential financial costs associated with construction of one golf course (i.e., "Phase
-).
12
Selected Issues:
1. Project economic objectives: The Redevelopment Agency embarked upon this
project to accomplish multiple objectives, not the least of which was to enhance
City General Fund revenue by attracting retail and hospitality uses. GMA's team
includes The Concord Group, a firm specializing in project economics. The Concord
Group serves as an analyst for golf, fractional/time share, and village commercial
uses in this project. Additionally, and separately, the Agency retained Design
Workshop to provide a City-wide market analysis and ERA to provide focused golf
market analysis for The Ranch. ERA concluded that one course (i.e., Phase I
development) could generate net operating income of $766,000 with 44,000
rounds of play. ERA's analysis suggested that 20,000 rounds would come from
hotel guests (i.e., highlighting the importance of hotel play as an economic revenue
source see Attachment 3). Design Workshop's analysis is still being refined, but
suggests that a critical mass of retail, serving numerous markets, is important to
project success. Design Workshop has estimated this critical mass requirement at
50,000 sf. The Concord Group, and at least one potential hotel/"village"
developer, has indicated that this critical mass is even higher (i.e., 65,000 to
120,000 sf) .
2. Market competition: Concerns have been noted regarding the impact of this project
on other La Quinta market economies. Specifically, these concerns can extend to
the resort hotel (La Quinta Resort and Club), mid -priced hotels (Embassy Suites,
Residence Inn, et. al.), commercial/retail uses (Old Town), and golf uses (numerous
existing public and private courses). To a degree, the resort hotel concerns were
addressed during property acquisition. It may be possible to address
commercial/retail concerns by creating a "themed" development (i.e., sports,
Hollywood, International, etc.) which is markedly different from existing concepts.
On some level, however, this project will "compete" and complement existing La
Quinta markets unless the Agency varies from its aforementioned economic
development objectives. The Agency may do this by converting revenue -
generating uses such as hotels and golf into revenue -neutral or expense categories
such as open space, parks or public facilities.
3. On -site parking: GMA is preparing a parking plan for the project. Ideally, the plan
would include sufficient parking for all anticipated on -site events. GMA has been
asked to design the .project to accommodate major tournament play. Providing on -
site parking for a major tournament results in certain design accommodations that
otherwise compromise the project's overall design. It has been estimated that
tournament parking may require 30 acres or more; an area that would be used as
true parking at best only once or twice a year. GMA is evaluating means for
providing such parking on -site, and determining project impact (i.e., by eliminating
other uses or altering other project component design), as well as evaluating
parking methods used by other PGA tournaments. Potential off -site alternatives are
also being evaluated.
13
2
4. Open space: GMA has incorporated open public areas into numerous plan
components. It is possible to designate larger contiguous areas as "open space,"
but not without consequence (i.e., either by squeezing remaining uses into a
smaller area, eliminating uses, or otherwise combining uses). One possibility may
be to reallocate the ' junior/recreation golf facility" as an "open space/parking" area.
Alternatively, this area could be designed for multiple uses (i.e., park, open space,
parking, junior/recreation facility, etc.). As a multiple use facility, however, design
for any specific use is necessarily affected, and perhaps compromised.
5. Water usage: The plan incorporates three water systems (i.e., retention, golf
irrigation, and canal/lake aesthetics). GMA, through MDS Engineering, has
attempted to outline the efficiencies of the proposed water usage both in terms of
this project alone, as well as in terms of comparing golf usage with
alternative/residential water requirements. The aesthetic use of canal water is
believed to be an efficient use of water to enhance property and project value. It
may, however, despite these efficiencies, give the appearance of extravagance and
will, accordingly, require aggressive explanation to avoid any stigma of being
erroneously labeled as environmentally unfriendly.
6. Other issues: Numerous other issues and ideas surfaced during previous public
meetings including, but not necessarily limited to:
• The plan being "over -crowded"
• The need for more hotel locations
• Combination miniature golf/pitch and putt facility
• Additional trails
• Childcare facilities at the clubhouse
• Roadway at the toe of the slope
• More creative use of the canal
Naturally, some of the aforementioned comments may conflict with one another (i.e.,
the existing plan as "overcrowded" in concert with requests for more amenities, such
as parking, hotel pads, trails, roads, etc.). Ultimately, the Agency is required to
determine the degree to which this project is focused with a central theme and
objective vs. attempting to become all things to all people potentially at the expense
of achieving the project identity and stature as originally conceived.
FINDINGS AND ALTERNATIVES:
The alternatives available to the Redevelopment Agency include:
is
3
1. That the Agency receive, review and provide direction on the Conceptual Resort
Master Plan for The Ranch; or
2. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant Executive Director
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachments: 1. Conceptual Resort and Golf Course Master Plan
2. Preliminary Cost Estimate
3. ERA Summary of Findings
15
_01
ATTACHMENT 1
]-ire Ranck
Preliminary Land Use Summary
March 13, 2003
185
Championship Tournament Golf Course (7210 yards)
160
Resort Golf Course ( 6945 yards)
45
Junior Course/Academy/Teaching Center
10
Practice Area
7
Golf Clubhouse/Community Center
(Pro Shop, grill, restrooms, training center, community center, etc.)
3
Golf Maintenance Facility
13
Five -Star Resort Hotel/Convention/Spa
5
- Casitas
6
Boutique/Condo Hotel
15
- Casitas/Residence Club
15
Special Use Area
10
Resort Retail
18
Multi Use Trails/Pocket Parks
20
Village Lake
13
Roads
525
Total Acres
V
16
5
Ave 52
Iran
"PGA West"
The Ranch
Conceptual Master Plan
for Wos"at"a VNoposes Only Qe AA 11
3,IW3
e Hideaway"
The Ranck
Conceptual Card of the Courses
March 13, 2003
North Nine
South Nine
North Nine
South Nine
1
395
1
550
1
385
1
500
2
575
2
190
2
175
2
400
3
200
3
615
3
420
3
385
4
385
4
430
4
570
4
165
5
400
5
210
5
215
5
395
6
410
6
420
6
460
6
200
7
605
7
400
7
545
7
365
8
220
8
380
8
400
8
410
9
465
9
360
9
415
9
540
otal
3655
3555
3585
3360
Ave 52
c l 6asu 3
c l�:
Golf Land Use Plan
W OUSM th�►wvows
3/,8M
"The Hideaway"
19
•
*1
Oil
L
C
The Ranch
Flexible Land Uses
Multi -Use
Trail
et Park
"PGA West"
mp%�
0 150 3W $110
1. 10 CIA 1f V.
ustrati"purpowsordy C AA
3/18M3
Parking for
rnnI Event
Jr.r7venourseIi Par Course
lRegional Park
Rractice Facility
"The Hideaway"
20
0
Tie Eanck
The Ranch Hotel
2 -5 stories w/ parking
underneath
Conceptual Hotel Statistics
March 13, 2003
Land Use
Acres Rooms
S . Ft.
Resort Hotel
13
Rooms
Regular (500 so
210
105,000
1 Bedroom (650 so
123
79,950
Executive (1000so
17
17,000
Common Area
20,000
Subtotal
13 350
221 ,950
Hall
1,000
Front Desk Admin.
2,000
Lobby
3,000
Retail
3,000
Washrooms
500
Dining/Bar
8,000
Kitchen
6,000
Spa/Fitness
2,500
Common Area
6,000
Conference (30,000 - 50,000 s.f.)
50,000
Subtotal
829000
Mechanical
8,000
Parking - Surface (105 Spaces)
0
Hotel Parking (Subgrade) (525 sp)
157,500
Conference Parking (Subgrade) (370 sp)
111,000
Back of House
4,000
Common Area
3,000
Subtotal
2839500
RESORT HOTEL TOTAL
13 350
58794 00
21 10
The Kanck
Resort Core Analysis
March 13, 2003
Land Use Area
Leasable -Mixed Use/Reosrt Retail
(Galleries, Museums, Restaurants,
Entertainment, Boutique Shops,
Specialty Shops, Themed shops &
restaurants/bars, etc.)
Common Area
Parks, Open Space, Pedestrian Paseos,
Amphitheater, Plazas, Vista Points,
Gathering Places, Intimate spaces
Parkin
At grade (125 sp)
Sub -grade Parking (0 - 500 sp)
Total
25,000 s.f.—125,000 s.f.
6 — 8.5 acres
45,000 s.f.
0-1509000 s.f.
10 Acres
22
11
The Ranch
Preliminary Parking Analysis
March 13, 2003
Land Use
Parking Ratio Number
Spaces Rea.
Spaces Provided
Golf Courses
5 spaces/hole
36
180
180
Driving Range
1 space/tee
30
30
30
Clubhouse
1 space/35 sq. ft. GFA
2,500
71
85
Hotel
1.5 Guest room
350
525
525
Conference
1 space/75 sq. ft.
35,000
467
475
meeting area
Boutique Hotel
1.5 Guest Unit
75
113
125
Other Commercial
1 space/250 sq. ft. GFA
12031000
480
500
TOTAL REQUIRED SPACES
19866
TOTAL SPACES PROVIDED
19920
Initial Program Use Pa or
and Use
Parking Ratio Number
Spaces Rea.
Spaces Proi
olf Courses
5 spaces/hole
45
225
225
riving Range
1 space/tee
30
30
30
lubhouse
1 space/35 sq. ft. GFA
25500
71
90
otel
1.5 Guest room
250
375
375
inference
1 space/75 sq. ft.
1000
133
135
meeting area
undo Hotel
1.5 Guest Unit
300
450
450
ether Commercial
1 space/200 sq. ft. GFA
255000
125
125
TOTAL REQUIRED SPACES
12410
TOTAL SPACES PROVIDED
19431
i
23
1
Ave 52
Multi -Use
Trail
"PGA West"
The Ranch
Resort Core Plan
'The Hideaway"
Ave 54
0 150 3W OW QC/ V V. I
FWOUWOOW INKPOM 0.* AA
3/10/03
24
/3
Observation Pier
Walkway Along Lake Edge
Resort Amphitheater
• Multi Purpose Use
• Intimate / Boutique
• Sunset, Mountain, Lake and Golf Course Oriented
• Artist Outdoor Gallery
• Instructional Outdoor Painting 1
The Ranch
Resort Core Plan
Convention Center
• Exhibition Center
• Meeting / Conference Rooms
• Banquet Rooms
Hotel
• Themed Restaurant on Top floor with View Terrace
• Sunset Bar
• View Oriented to Mountains, Lakes and Golf Course
• View Oriented Rooms
• Subterranean Parking
Arrival Roundabout
Surface Parking
2'77�•.1, :�::
• Possible Optional Second Hotel
• International Themed Retail, Museums, Galleries
• Plaza, Courtyards, Sun Decks, Fountains
• Subterranean Parking
• Village Like
S
• One,Two and Three Story Buildings with
Balconies and decks
"
Resort Retail
— '\
• Possible Optional Uses (Hotel)
``�
• International Themed Retail
`
• One,Two and Three Story Buildings with
Balconies and decks
• Plaza, Courtyards, Sun Decks, Fountains
• Village Like
• Park Like Setting
+
• Subterranean Parking
Secured Entry
• To Boutique Hotel
Boutique
Resort Hotel
m 100 a>o Cf V. V. I
�«likeDs"«�..il Alt
3/10/03
25
14
.ii
Ave 52
Prm-kat
Multi -Use
Trail
The Ranch
Trail Plan
'PGA West"
mm�
0 150 300 ow QC/ V V
1. NUMS"" hypom or*f AA .
3/18/03
"The Hideaway"
26
15
The Ranch
Pocket Park Plan
5
Wrought'
Trail to .t rfall.1
Lake fasting-;
Coups yea
Practice R _Lf>
eG ,
v
0
LS
a so too 2w GC A A
For Illuurative FhxPoxs Only
_VIM
ng
*A
Ave 52
Sign
Miniture
Parking ' Gazebc
Driving
Range
The Ranch
City Park Sketch Plan (Optional)
Soccer I ,.
I I `
Soccer I �'
I Baseball Softball
�— b!
i �C n si5
1,
a --Golf \
Academy �A
4
Li
n:Ca ai-
air-
3
\ i
oe
I
Im" - 0 50 100 2W V V•
For ulumawe Punmas Only A n
3/18/03
/7
Tire Ranck
Retention, Irrigation, Lakes, 'water and Drainage Systems
March 13, 2003
Domestic Water
Domestic (potable) water for all development opportunities within the Ranch project, will be supplied by
the Coachella Valley Water District. The Ranch project will be conditioned by CVWD to design and install
standard infrastructure water main improvements, including the extension of an 18" water main within the
project's major roadways, dedication and development of well sites and a pressure reducing station. The water
main extensions will tie into the existing water mains located adjacent to the project site and will become a part
of the overall CVWD domestic water system. The standard requirement for well sites is one well site for each
70 acres (or portion thereof) of development, therefore The Ranch will be required to dedicate and improve 8
well sites. Actual construction of the wells is not typically a requirement of the project. Due to the projects
proximity to the mountains, the majority of the well sites will be developed offsite. Through initial
conversations with CVWD, one well site including the well and necessary equipment may be conditioned to be
constructed with the first phase of construction (the first Hotel) requiring significant domestic water service.
The pressure reducing station will be required to be constructed near the Northwest corner of Jefferson and
Avenue 54. It is proposed that this station be constructed with construction of the second Golf Course or
when other development within the southeast portion of the property is developed.
Irrigation Water
Irrigation water for the projects Golf courses, Lakes and other Landscape areas will be supplied by CVWD
with water taken from the Coachella Canal. The Coachella Canal and All American Canal are part of the
Colorado River Basin, and as a result of an agreement known as the Seven Party Water Agreement; water from
the Colorado River is delivered through these canals to the Imperial County and the eastern portion of the
Coachella Valley. Water travels 159 miles from the Imperial Dam, 18 miles north of Yuma, Arizona to Lake
Cahuilla, which is the terminal reservoir on the Coachella Canal. The Canal has a capacity of 1,300 feet per
second or 2,578 acre feet in a 24-hour period. Lake Cahuilla was constructed in 1969 to serve as a storage for a
reserve supply of irrigation water needed chiefly in emergency periods. Since it takes water 24 hours to arrive
in the Coachella Valley after being ordered from the Imperial Dam, the lake gives the District some operating
latitude when weather conditions change unexpectedly. The lake is approximately 11 to 12 feet deep and can
hold 1,500 acre-feet of water.
CVWD in conjunction with the Bureau of Reclamation built a 500-mile long irrigation water distribution
system that was completed in 1954. This system was built all underground to conserve land and water. The
distribution system provides delivery to the high point of each 40 acres of farming area within CVWD
Colorado Service area. The Ranch project is located within this service area. Each water service is metered
much the same as household water. The District delivers approximately 280,000 acre-feet to the Coachella
Valley annually.
The Ranch project will be one of several Golf Course projects that rely on canal water for their irrigation
purposes. Two nearby courses, The Norman course at PGA West and the Mountain View Country Club,
currently under construction are examples of golf course projects using canal water. The Ranch project is
currently served by the CVWD irrigation distribution system, portions of which will be relocated and/or
reconstructed by the project. A typical golf course requires approximately 3 acre feet per day, which equates to
approximately 1,095 acre feet annually. At the current rate of $14.50 per acre-foot, the cost to irrigate a golf
course using canal water would be approximately $15,888 per year. If canal water were not available, and
domestic (well) water, at a cost of $257.00 per acre foot, the cost to irrigate would be over $280,000 per year.
41 1 �
The use of canal water also eliminates the need for taking domestic (well) water from the aquifer, thereby
significantly reducing the demand on the valley's underground water source.
Retention Basins and Drainage
The Ranch project is currently encumbered by two retention basins, one basin located near the northwest
corner of the project site and one basin located on the south side of Avenue 52, near the northeasterly corner
of the site. The northwesterly basin currently receives daily offsite nuisance flows that are generated primarily
by landscape runoff from the Cove area. This runoff has been approximated by the City of La Quinta's Public
Works Department to be approximately 50,000 gallons per day. This continuous acceptance of runoff, passage
of time and a lack of continual maintenance, have resulted in this basin becoming a lake. The second basin was
designed and constructed to accept storm water from offsite areas, and only received runoff during storm
conditions.
The Ranch project will be designed and constructed to effectively protect all development areas from storm
flows. The project will be designed to accept all flows currently entering the site, including flows designed to
enter the property at the existing basins, and storm flows which come from the adjacent hillsides. The golf
course and lake portions of the Ranch project will be designed to act as the retention basins for the project.
The lakes will be designed to allow for the accepted of storm flows and golf course fairways will be designed to
accept storm flows as well. Initial storm flows and daily nuisance flows that enter the lake system will be used
for irrigation purposes, again reducing the impact on the canal water system.
Lakes and Irrigation
The Lake system being shown on the plans is an integral part of the golf course irrigation system. When
using canal water, which is delivered by a gravity system and under very low or no pressure, a relatively long
period of time is needed for the irrigation delivery system to provide sufficient water to the site. The Ranch
project will be reconstructing two or three existing irrigation delivery lines and will tie into the irrigation
delivery system with the construction of one or two laterals and meters. The laterals will then flow into the
proposed golf course lake system. The construction of a main irrigation lake on the golf course will create a
reservoir large enough to hold the necessary volume of water. The lakes will be all interconnected, which
allows the water to circulate in an effort to maintain clarity and avoid stagnation. The lakes will also serve as
retention basins accepting daily nuisance flows from onsite and offsite conditions. The lakes can also be
aesthetically pleasing and can be an important factor affecting the design of the golf course.
30
19
Ave 52
_0K
'to
in 77
2
Maintenance
Location Option I
4.
P
5
Wn
Special
X- '-<7j
Use
Ar It
olfc]
^^�, l , ,� ` � 1, y --� jf 1 8 � ` � �9 e c _
Multi Use
Trail
8
Santa -Rosa'\
Mountains ' j
2
UJ
j�
(All Ar6eiican
Canal
M.It-U'i r
r
The Ranch
Existing Retention / Irrigation / Lake
'The Citrus"
Trail
Existing
Irrigation
kii�111�Ir`lx�.Pipe
X Practice N
pr
Range
olf r
i
..Ceniter
R_W- �O T, IN-M
Resort
L Retail
4
Park
Multi -Use
Trail
"PGA West"
Bouticlull
undo Hotel
Casitas
Ave 54
0 1W 3W No GC/ V V, I
For *jM#w Anom 0* AA
3/18103
'The Hideaway"
31
Ave 52
$ �` '�ti >Sanfa-Rosa,
1 _ Mountains;b\\� 2
7J,l C
i)
All American
,%� ; Canal
\`-1Multi Use r
~rail
r
Multi -Use
Trail
The Ranch
Proposed Retention / Irrigation / Lake Plan
'The Citrus"
Lake* -The size and location of these lakes will be determined
at subsequent planning phases. These lakes are currently
planned for golf play, aesthetics and entry water features.
e
Existing
Irrigation
Pipe /
"PGA West"
,'ram �"'I
Fa auwstM PurPous O* AVA
3/18/03
'The Hideaway"
ke Kanck
Road at Base of Mountains Analysis
March 13, 2003
Land Use
With Road
Without
Difference
Golf
6900 yards
7210 yards
-310 yards
Special Use Area
7.8 Acres
15 Acres
-7.2 Acres
Road Cost
$295399000.00
$0.00
+$295399000.00
(Additional costs may be included in liability,
dealing with falling rock and drainage)
Analysis:
Disadvantages
- 8100 feet of additional roadway
- Incompatible with golf
- Interferes with golf play by adding additional traffic
- Adds two road crossings to golf
- Golf surrounded by road
- Errant Golf Balls (additional liability)
- Interferes with trail system
- Squeezes golf course corridors and eliminates portion of trail system and special use area
- Additional costs involved for Canal crossing, roadway and landscaping
- Rock fall issues need to be addressed for additional cost
- Additional traffic added to project
- Limited view of mountain form auto
- Takes away from the serenity of the mountains and desert and resort atmosphere
- Creates potential security issue, especially at night
Advantages
- Scenic drive through golf and adjacent to mountain
- Additional vehicular access to project
- Provides access to mountains
- Provides through road through project
- Provides access to commercial from 52°d Street.
33
2?
Ave 52
U, 1, .1, .
The Ranch
Scenic Road at Base of Mountain
Multi -Use
\I
NI inte ance. ...........
Practice / J!Re creatign4
t Range Golf'IFaci�lfitly
must -use
Trail
"PGA West"
F;1� vtAA
3/18/03
'The Hideaway"
34
Ave 52
r 4 — \ 'The Citrus"
ICA
4
2 1r.Recre`at MutU-U,e
3 %Golf F,d dity Trail
Gd
Cent
'NI-C � i' � - � .' ' -� \�/'`�—.Helent�on Bai•ii J�j \�,
�es.Club.
5
� ` , �' � � �., �.st,c•ci.i, ` Q � casitas + 6 _ _.0\ ��
Res./ Club 1
•11l ,
Casitas41
'
P}rac Icc /17v
_ 8
3 AC
; 'The Hideaway"
Res Club', b
Casitas
Nk
�1
enter
5cniaHoji
sa
It
�\ 1� .1 Boutique
ConCo Hotel
«----- r i 'Ali Amencdn / ri t P 1 ` } I E 1� 15
t( <^ 11<asltas j � � es Club.
Mrint-nancc, I' —�/ ("` 13
Ave 54
The Ranch
Additional Community Benefits Plan
'emowwwpwpo-o* AA
"PGA West"
35
iV
.0;1111
GMA Intl ARIZONA
03r13?03 05:Z9pm P. 001
Planning - Landscape Architecture - Entitlement - Environmental
`V,, k! 26th Street Marina - 2700 Newport Blvd. Suite 190 - Newport Beach, CA92663
Phone (949) 675-9559 - Fax (949) 675-9552 - Email emo@GMAiriti.net
GMArntl.nef
Date:
March 13, 2003
TO:
Mark Weiss
CC:
Gil Martinez
Kevin Varner
From:
GMA International /Carol Ackerman
RE:
Theme, Logo and Conceptual Project Statements
Based o» our on -going historical, cultural and thematic development efforts for golf
resort roject, we are submitting to you this DRAFT review of our suggestions, for will
p
.further discussion and consideration. It. is important for you to remember that G1VI w
rune and polish 2-3 names and logos, with accompanying storylines, after we receive
additional input from the City.
We are sensitive to the budget of this part of the process and wish to put our resources to
the refinement and full usage presentation, once we have shared the thinking behind each
of the submittal profnolionul packages. Each `package will include the following:
o A Project Name — professionally refined with a specific type face
o 1-2 Logos per Name — professionally refined with supporting color palette
o A supporting storyline for the market impetus behind the name
o An array of architectural stylistic elements to convey the name to the
market place
These collateral packages become the basis. for defining our Protect and should not he
rushed. Conversely, we have already invested a significant amount of research, design
effort and thinking into the creation and defense of each, and are excited to share our
outcome with you, in the proper, forum.
Today: submittal is again, a DRAFT, and is done so to facilitate your supporting Staff
Report. for the presentation on the 18'h.
Thank you.
36
25
@3-13-0 15:11 RECEIVED FROM: P-01
VISTAS DE LAS MONTANAS
VISTA LA QUINTA
LAS VENTANAS DE LA QUINTA
37
2
e
C
0, 0, (J- NQ- u'lrZ Cl
oci e oda
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40
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e. 11 a CA i t ok
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I)q
L/ T
O p�
OF 'I9
COUNCIL/RDA MEETING DATE: March 18, 2003
ITEM TITLE:
Consideration of a Request for Proposals (RFP) for Golf
Course Architectural Services and Appointment of a
Consultant Selection Committee
RECOMMENDATION:
AGENDA CATEGORY:
BUSINESS SESSION: CL
CONSENT CALENDAR:
STUDY SESSION:
PUBLIC HEARING:
Authorize the distribution of an RFP for Golf Course Architectural Services for Phase
I of The Ranch and appoint a Consultant Selection Committee.
FISCAL IMPLICATIONS:
None for this Action. The FY 2002-03 Capital Improvement Program includes a
project entitled Municipal Golf Course - Phase I, including $2.5 million for contractual
services related to planning, engineering and property management services. Golf
Course Architect's fees vary widely, from less than $200,000 on the low end to over
$2 million on the high end.
BACKGROUND AND OVERVIEW:
The Agency retained GMA International in November of 2002 to begin the planning
process for The Ranch. GMA has produced concept plans, including golf routing plans
and a preliminary phasing alternative. With the phasing concept, the Agency would
construct certain infrastructure and one golf course in an effort to establish the project
and facilitate retention of quality developers for Phase II retail, hotel and golf
components.
The golf routing plan prepared by GMA identifies a generic land envelope for golf play.
The golf architect's role, in simplified terms, is to develop the game within that
envelope (i.e., to develop the strategy of the course; the detailed physical layout
including bunkering and other hazards; green undulations, etc.) and prepare detailed
plans for ultimate construction of the golf course.
The RFP
RSG and staff utilized The American Society of Golf Course Architect's "Standard
Form" as an initial guide in preparing the attached RFP. The RFP has been drafted
40
consistent with requirements of the City's consultant selection process. The
procedures encompass establishing a selection committee, reviewing the proposals,
negotiating a contract, and final contract approval by the Agency.
Staff proposes that the Selection Committee be comprised of the following members:
• Mark Weiss, Assistant Executive Director
• Jerry Herman, Community Development Director
• Tim Jonasson, Public Works Director
• Frank Spevacek, Agency Consultant
• Development Coordinator, to be determined
The Committee will use a forced ranking process in evaluating the proposals, unless
directed otherwise by the Agency Board. As noted above, the standard process would
have the Committee evaluate the proposals, select the preferred firm, negotiate a
contract with that firm, and forward that negotiated contract to the Agency for
consideration. Staff recommends a minor variation for this particular selection, given
the nature of the service being provided (i.e., the golf course architect will not only be
a technician, but also a bit of an artist and a creative force in creating identity for the
property and linkage to the overall project theme). Accordingly, staff has drafted the
RFP to indicate that the Committee will identify three or four qualified architects for
follow-up interviews with the full Agency Board.
As always, the Agency Board may appoint one or two members to participate in, or
observe, the Consultant Selection Process.
FINDINGS AND ALTERNATIVES:
The alternatives available to the City Council include:
1. Authorize distribution of an RFP for Golf Course Architectural Services for Phase
I of The Ranch and appoint a Consultant Selection Committee; or
2. Do not authorize distribution of an RFP for Golf Course Architectural Services
for Phase I of The Ranch; or
3. Provide staff with alternative direction.
Respectfully submitted,
Mark Weiss
Assistant Executive Director
41
Approved for submission by:
Thomas P. Genovese, Executive Director
Attachment: 1. Request for Proposals (RFP)
4 02!
Request For Proposals
The La Quinta Redevelopment Agency is requesting proposals from
golf course architects to establish the game strategy and theme for
the Agency's first public golf course, and to prepare conceptual
design and construction drawings, and construction specifications. In
July 2002 the Agency purchased 525 acres that was once the
Ahmanson family ranch. Known as The Ranch, the Agency's goal is
to develop a premier golf -oriented resort community that
encompasses two 18-hole golf courses, resort, passive recreation
and resort oriented commercial uses. The property adjoins the Coral
Reef Mountains and the private golf communities of PGA West, The
Tradition, The Citrus, and The Hideaway.
GMA International is currently preparing a master development plan
and program for this property. These activities will be completed by
May 2003. The master plan will include a preliminary routing plan for
both golf courses. In order to undertake the precise planning
activities required to design and build the first golf course, driving
range and related practice facilities, a golf course architect is needed
who will work with The Ranch Development Team to design and build
the facilities. The architect will be responsible for generating course
design and game strategy alternatives, preparing construction plans
and specifications, assisting the Development Team in soliciting and
evaluating related professional service and construction bids, and
conducting site visits during and after course construction to ensure
that the selected design and gaming strategy is translated into the
golf course.
Through the master planning effort the Agency is refining the
development goals for this property. To date, the following goals
have been established for the first golf course:
• The course must be of tournament quality to attract and
accommodate a major golf tour.
• The course must be challenging for the skilled golfer but
playable for the recreation golfer.
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• The course must embrace a timeless quality that reflects the
unique character of La Quinta's environment, compliment the
adjacent Coral Reef Mountains and offer users a unique
experience not typically encountered at public golf courses.
• The course must balance the need to "fit" the desert
environment, climate and water usage challenges with the need
to have prudent on -going operations costs.
• The course must accommodate players who desire to walk and
players who desire to use golf carts.
• The course must be designed and implemented with great
sensitivity and advocacy for environmental quality, and include
environmentally oriented design and construction methods.
As part of your proposal, the Agency requests that each golf course
architectural firm portray the vision, signature design traits, and the
unique principles envisioned for the first course.
495.
Desired Services
The selected architect will work with the Development Team to
establish the course theme and gaming strategy, identify additional
professional services that will be required to prepare construction
drawings and bid specifications, prepare construction drawings and
bid specifications, review construction bid packages, oversee
construction activities, and inspect the site post construction to
identify any deficiencies. Specific services should, at a minimum,
include the following:
• Review and refine the routing plan prepared by GMA
International. This effort should include identifying the
advantages and disadvantages, and offering recommendations
regarding potential modifications. As part of this effort, the
architect shall define and develop a gaming strategy and theme
that embraces the Agency's goals for this golf course. Then,
the architect shall prepare a final routing plan that identifies, at
a minimum, the location of tees and greens, fairway
boundaries, centerlines, water features, and other such
information as necessary or desirable.
Prepare construction cost estimates that represent the
architect's best judgment of the probable construction costs for
the final routing plan.
• Prepare a conceptual irrigation system layout including a
preliminary calculation of the irrigation water demand based
upon the final routing plan.
• Assist the Development Team with identifying other
professional design and engineering services required to
prepare the construction drawings and specifications. The
architect will assist the Development Team with drafting
requests for proposals regarding these services, and
participating with the selection of these professional services.
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• Prepare construction documents consisting of the working
drawings and specifications required to solicit bids from the
appropriate contractors. Included with the construction
documents will be plans and details for all features of the golf
course and driving range including the tee boxes, fairways,
roughs, greens, mounds, swales, bunkers, water features, and
any other elements as necessary to construct the golf course
and driving range.
• Advise the Agency of any adjustments to previous statements
of probable construction costs indicated by changes in
requirements or general market conditions.
• The architect shall provide assistance during the construction
bidding processes by assisting the Development Team with
preparing bid packages, attending pre -bid meetings to be held
on -site, providing assistance to contractor requests for
information pertaining to the architect's plans and
specifications, and reviewing construction bid packages.
• Provide assistance during the construction process to include:
reviewing submittals, materials, shop drawings, and system
drawings for conformance to the standards prescribed in the
construction documents, preparing additional drawings, as
necessary, to clarify architect generated plans and
specifications, assist with reviewing construction proposals and
bid packages, evaluating change orders, as necessary, and
scheduling periodic site visits to ensure that the construction
activities are in accordance with the approved plans and
specifications.
• Inspect the project and provide advice on any deficiencies in
construction, following the construction completion and within
one month prior to the expiration of the contractor's warranty
period.
• During the design, bidding, construction and completion
process attend the minimum number of meetings:
46
7
Design activities — two meetings a month for a 6 month
period
Design presentations — two meetings
Construction bid package preparation — two meetings a
month
Ground breaking — one event
Construction activities — one meeting a month
Post construction — two site visits
Grand opening — one event attended by the principal golf
architect and support staff.
0
0 M
Ranch Vision
The Ranch's canvas spans 525 acres adjacent to the base of the
Coral Reef Mountains in the City of La Quinta. The Agency's goal is
to develop premiere hospitality and golf venues that become must -
see destinations in the Coachella Valley. The final development will
be crafted as if it had evolved over time by melding the rich hues of
the desert and strong architectural elements inspired by the site with
rusticated materials.
Environmental approvals have been secured to develop the following
uses on The Ranch: a 250-room hotel with a 10,000 square foot
conference center; 300 condo hotel or fractional units with up to 500
keys; two 18-hole public golf courses with a driving range and a
25,000 square foot clubhouse; one 9-hole executive public golf
course; and 25,000 square feet of ancillary tourist commercial uses.
Additional approved uses entail passive park space, trails, and view
corridors.
The Agency has been conducting a master planning process since
November 2002 that will generate a preferred site development
program and plan that will guide the precise planning processes.
GMA International has been managing this activity and preparing the
master plan and associated documents. Their work will be available
to the selected organization. The Agency has secured funding to
facilitate the development of one golf course and associated
improvements. As such, the plan is to move expeditiously to conduct
the precise planning process and bid the construction activities by
December 2003.
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11
Submittal Procedures
Proposal Packages and Submittal Deadline
A work proposal and a cost proposal are to be submitted in separate
envelopes, clearly marked with the consultant's name, address and
phone number. Work proposals are to be submitted in the envelope
marked "Work Proposal" and cost proposals are to be submitted in
the envelope marked "Cost Proposals."
Ten (10) proposal packages are due by 1:00 p.m., Thursday, April 17,
2003, and delivered to:
Mark Weiss, Assistant Executive Director/Project Manager
La Quinta Redevelopment Agency
78-495 Calle Tampico
P. O. Box 1504
La Quinta, CA 92253
Contact Person
All questions regarding The Ranch and this Request for Proposals
should be directed to Mark Weiss via phone at 760.777.7035 or via
email at mweiss@la-quinta.org.
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Proposal Format
Respondents are encouraged to keep their proposals brief and
relevant to the specific work required. Proposals shall include a
minimum of the following items:
1. Work Proposal (Envelope 1) — Submit ten (10) copies limited
to a maximum of 20 pages.
A. Cover Letter
i. The name, address and phone number of the
contact person for the remainder of the selection
process.
ii. Any qualifying statements or comments regarding
the proposal and relevant to the information
provided in the RFP or the proposed contract.
iii. Identification of sub consultants, if any, and their
responsibilities.
B. Statement of Qualifications
i. A listing of project personnel including relevant
experience and resumes.
ii. Experience with similar work including names and
current phone numbers of references for listed
projects.
C. Project Understanding and Approach
i. A narrative that details your understanding of the
project and how the organization will approach the
requested services.
ii. Since this is a public agency redevelopment project,
public bidding may be required for all design and
construction services, and prevailing wage
requirements will be imposed on all construction
contracts. The narrative should include a
description as to the organization's working
knowledge of these requirements.
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D. Scope of Services
i. A description of the tasks, sub tasks, and specific
deliverables that will be provided.
E. Schedule Requirements
i. The anticipated date for a Notice to Proceed is
June 2, 2003.
ii. The Agency envisions a 6-month term for the
design and construction bidding activities.
2. Cost Proposal (Envelope 2)
A. A detailed cost proposal for all services and materials is
required including the direct and indirect rates (with
overhead) and percent of profit anticipated in completing
the services as outlined in this RFP. Man hours and
extended billing rates per classification of personnel will
be indicated for each defined task and/or sub task. A not -
to -exceed allowance for reimbursable expenses should
also be included within the cost proposal.
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Selection Process
A Consultant Selection Committee will review the work proposals.
The Committee will rank the consultants based upon the materials
submitted in the work proposal. The Committee will interview the
closely rated firms. Only after the ranking process is complete, will
the cost proposals be opened.
The Committee will select the top three firms which will them be
interviewed by the Redevelopment Agency Board.
The Agency will open contract negotiations with the top -ranked firm.
The successful consultant will be expected to enter into the attached
Professional Services Agreement.
The tentative schedule is as follows:
Issue Request for Proposals
March 21, 2003
Pre proposal meeting
April 4, 2003
Proposal due
April 17, 2003
Oral interviews
May 1 & 212003
Agency Board interview — top 3 candidates
May 20, 2003
Start Activities
June 2, 2003
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