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2003 04 15 CCCity Council Agendas are available on the City's Web Page @ www.la-quinta.org City Council Agenda CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, April 15, 2003 - 2:00 P.M. Beginning Res. No. 2003-21 Ordinance No. 381 I. CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, Mayor Adolph I1. PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. III. CLOSED SESSION NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. In addition, when the City Council is considering acquisition of property, persons identified as negotiating parties are not invited into the Closed Session Meeting. 1. CONFERENCE WITH CHIEF OF POLICE, CAPTAIN JOHN HORTON, ON MATTERS POSING A THREAT TO THE SECURITY OF PUBLIC BUILDINGS AND PUBLIC SERVICES OR FACILITIES, PURSUANT TO GOVERNMENT CODE § 54957. City Council Agenda Page 1 April 15, 2003 I `J 2. CONFERENCE WITH LABOR NEGOTIATOR - SKI HARRISON, MARK WEISS, AND JOHN RUIZ - REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 - MEET AND CONFER PROCESS. 3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) - COACHELLA VALLEY WATER DISTRICT VS. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827. 4. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c), INITIATION OF LITIGATION - ONE MATTER. RECONVENE AT 3:00 PM IV. PLEDGE OF ALLEGIANCE V. PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all City Council Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the Council beginning consideration of that item. VI. CONFIRMATION OF AGENDA VII. PRESENTATIONS 1. PRESENTATION ON THE SANTA ROSA AND SAN JACINTO MOUNTAINS NATIONAL MONUMENT. 2. PRESENTATION TO MR. DUANE E. KNAPP IN APPRECIATION OF HIS SUPPORT OF THE LA QUINTA POLICE DEPARTMENT. 3. PRESENTATION OF A PROCLAMATION HONORING THE ARMED FORCES. 4. PRESENTATION OF A PROCLAMATION TO THE COUNTY OF RIVERSIDE OFFICE OF THE DISTRICT ATTORNEY, VICTIM/WITNESS ASSISTANCE PROGRAM. City Council Agenda Page 2 April 15, 2003 G. Vill. WRITTEN CORRESPONDENCE 1. LETTER FROM PREVENT CHILD ABUSE OF THE COACHELLA VALLEY. IX. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF APRIL 1, 2003 X. CONSENT CALENDAR Note: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER FOR APRIL 15, 2003. 2. TREASURER'S REPORT FOR THE PERIOD ENDING FEBRUARY 28, 2003. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT FOR THE PERIOD ENDING MARCH 31, 2003. 4. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DEPARTMENT ASSISTANT ENGINEER 1, DEVELOPMENT DIVISION, TO ATTEND THE ADVANCED SEMINAR: SUBDIVISION MAP ACT TO BE HELD AT THE UCLA EXTENSION LINDBROOK CENTER, LOS ANGELES, CALIFORNIA, MAY 15-16, 2003. 5. APPROVAL OF SPECIFICATIONS AND AUTHORIZATION TO RECEIVE BIDS FOR FISCAL YEAR 2002/2003 CITYWIDE RE -STRIPING PROGRAM. 6. APPROVAL OF A REQUEST BY THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CaIPERS) TO UTILIZE THE COUNCIL CHAMBERS FOR A FINANCIAL PLANNING SEMINAR FOR RETIREES, SEPTEMBER 17, 2003, AND DECEMBER 17, 2003, 8:00 A.M. TO 3:30 P.M. 7. APPROVAL OF A CALIFORNIA DEPARTMENT OF CONSERVATION GRANT FOR A RECYCLING PROGRAM. 8. ADOPTION OF A RESOLUTION ACCEPTING A DONATION OF $1,000 FROM MR. DUANE KNAPP FOR THE LA QUINTA POLICE DEPARTMENT. 9. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH TRAFFEX ENGINEERS, INC. TO PROVIDE TRAFFIC ENGINEERING SERVICES. City Council Agenda Page 3 April 15, 2003 XI. BUSINESS SESSION 1. CONSIDERATION OF "MODIFICATION TO THE LANDSCAPING ON THE SOUTHEAST CORNER OF WASHINGTON STREET AND HIGHWAY 1 1 1. A. MINUTE ORDER ACTION 2. CONSIDERATION OF STREET NAME CHANGE 2000-014 AND ADOPT A RESOLUTION CHANGING THE NAME OF AVENIDA BUENA VENTURA TO MAIN STREET, SOUTH OF AND PARALLEL TO CALLE TAMPICO, EAST OF AVENIDA BERMUDAS. APPLICANT: OLD TOWN LA QUINTA, LLC. A. RESOLUTION ACTION XIL STUDY SESSION - NONE XIII. REPORTS AND INFORMATIONAL ITEMS 1. CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (PERKINS) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 7. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH /SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (R. TYLER) 11. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. CULTURAL ARTS COMMISSION MINUTES OF MARCH 13, 2003 17. INVESTMENT ADVISORY BOARD MINUTES OF MARCH 12,-2003 18. HISTORIC PRESERVATION COMMISSION MINUTES OF MARCH 6, 2003 19. PLANNING COMMISSION MINUTES OF MARCH 11, AND 25, 2003 20 ARCHITECTURE AND LANDSCAPING REVIEW MINUTES OF MARCH 5, 2003 XIV. DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENT(S) B. TRANSMITTAL OF THE 2003 LA QUINTA VALLEY MARKET STUDY. 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS City Council Agenda Page 4 April 15, 200 XIV DEPARTMENT REPORTS (Continued) 4. BUILDING AND SAFETY MONTHLY REPORT FOR MARCH, 2003 5. COMMUNITY DEVELOPMENT MONTHLY REPORT FOR MARCH, 2003 6. COMMUNITY SERVICES MONTHLY REPORT FOR MARCH, 2003 7. FINANCE DIRECTORS REPORT - NONE 8. PUBLIC WORKS DIRECTOR MONTHLY REPORT FOR MARCH, 2003 9. POLICE CHIEF'S MONTHLY REPORT FOR MARCH, 2003 10. FIRE CHIEF'S QUARTERLY REPORT - NONE XV. MAYOR AND COUNCIL MEMBER'S ITEMS 1. DISCUSSION REGARDING RULES OF PROCEDURE FOR COUNCIL MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES. - REQUESTED BY MAYOR ADOLPH. RECESS TO REDEVELOPMENT AGENCY MEETING RECONVENE AT 7:00 P.M. XVI. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time. XVII. PRESENTATIONS 1. TRUMAN SCHOOL ART WALL PRESENTATIONS. XVIII. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing or may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. City Council Agenda Page 5 April 15, 2003 C� J 1. PUBLIC HEARING TO CONSIDER A RESOLUTION OF THE PLANNING COMMISSION DENYING CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT 2003-089, ZONE CHANGE 2003-110, AND TENTATIVE TRACT MAP 31123. APPLICANT: VISTA ENCANTO LA QUINTA, L.P. A. RESOLUTION ACTION 2. PUBLIC HEARING ON GENERAL PLAN AMENDMENT 2003-090, ZONE CHANGE 2003-1 11, AND SPECIFIC PLAN 2001-055 AMENDMENT NO. 1, A REQUEST TO CHANGE THE GENERAL PLAN AND ZONING DESIGNATION FROM TOURIST COMMERCIAL TO OFFICE COMMERCIAL, MEDIUM DENSITY RESIDENTIAL TO OFFICE AND TOURIST COMMERCIAL, PARK TO MEDIUM DENSITY RESIDENTIAL; AND REVISION OF THE DEVELOPMENT STANDARDS FOR THE TOURIST COMMERCIAL USES INCLUDING HOTELS AND RETAIL RELATED USES, CREATING DEVELOPMENT STANDARDS FOR OFFICE COMMERCIAL 'USES, AND REVISING THE DEVELOPMENT STANDARDS FOR RESIDENTIAL USES INCLUDING ATTACHED, CLUSTER, AND DETACHED UNITS. APPLICANT: CALIFORNIA INTELLIGENT COMMUNITIES AND THE LA QUINTA REDEVELOPMENT AGENCY. A. RESOLUTION ACTION 3. PUBLIC HEARING TO CONSIDER AN AMENDMENT TO CHAPTER NINE OF THE LA QUINTA MUNICIPAL CODE RELATIVE TO THE OFFICIAL ZONING MAP. LOCATION: CITY OF LA QUINTA JURISDICTIONAL LIMITS, THE CITY'S SPHERE OF INFLUENCE, PLANNING AREA ONE, AND PLANNING AREA TWO, APPLICANT: CITY OF LA QUINTA. A. TAKE UP AN ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. INTRODUCE ORDINANCE ON FIRST READING. XIX. ADJOURNMENT Adjourn to a regularly scheduled meeting of the La Quinta City Council to be held on May 6, 2003, at 2:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253, commencing with closed session items at 2:00 p.m. and open business session at 3:00 p.m. City Council Agenda Page 6 April 15, 2003 C6 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, April 15, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Friday, April 1 1, 2003. DATED: April 11, 2003 (;�P� =C� c �;� ' J6WE . GREEK, CMC, Jerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777-7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's Office at 777-7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda Page 7 April 15, 2003 C7. -r- PRESENTATION: CO4V i Tw ti5 OF9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 15, 2003 SUBJECT: Presentation on Santa Rosa and San Jacinto Mountains National Monument Staff received an email request from Danella George, Monument Manager of the Santa Rosa & San Jacinto Mountains National Monument, on March 17, 2003. Ms. George has requested about 20 minutes of time on the City Council agenda for April 15, 2003, to summarize their planning and outreach efforts, as well as joint opportunities for the City of La Quinta as a partner jurisdiction within the National Monument. r Mar 27 03 07:52p Village Counseing 17601773-0569 P.1 WRITTEN CO RRESP DNDENCE ITEM: PREVENT CHILD ABUSE -- COACHELLA VALLEY P.O. BOA' 311 - RANCHO MIRA GE, CA 922 70 (760) 862-5630 February 2003 Dear City Council Members, April is Child Abuse prevention month' This year, the Prevent Child Abuse — Coachella Valley is preparing a Blue Ribbon campaign in order to educate our desert communities about child abuse and neglect prevention. The theme for this year's campaign is "STRENGTHENING FAMILIES ACROSS GENERATIONS." We will be participating in many community gatherings across the valley. Each year during the month of April, we distribute thousands of blue ribbons and educational information for parents and families. In the past two years, we have helped to sponsor two County -wide Children's conferences, one in the Valley and one in Riverside. This year, we will once again sponsor a Fall Children's Conference and will be bringing various programs And information to our valley. We are asking you to support the Blue Ribbon Campaign. We are asking everyone to wear a Blue Ribbon throughout the month of April. Put blue ribbons on your cars. We will also be distributing posters and informational packets. We are asking each city within the Coachella Valley to support Child Abuse Prevention month by: • Completing a Proclamation from your city supporting Child Abuse Prevention month — see Sample Proclamation. • To make all this possible, we need your financial help. We are asking for a contribution from $100 to $1,000 to Prevent Child Abuse — Riverside County, Coachella Valley Committee. Prevent Child Abuse Riverside County (PCA- RC) is the Riverside County Board of Supervisors' approved lead agency to coordinate our communities' efforts to prevent and respond to child abuse. PCA-RC is a non-profit organization with a 501( C )3 status. Our tax identification number is #33-072844. Please call me at 862-5630 if you have any questions. Thank Tout Sincerely, Jim Powell, Co -Chair Prevent Child Abuse — Coachella Valley PREVENT CHILD ABUSE — COACHELLA VALLEY P.O. Bog 311 * Rancho Mirage, CA 92270 (760) 862-5630 63-27-63 19:51 RECEIVED FROM:768 773 8569 P.01 .00�T�•c 4 44" I"`° rIM AGENDA CATEGORY: w5 c� of �, COUNCIL/RDA MEETING DATE: APRIL 15, 2003 ITEM TITLE: Demand Register Dated April 15, 2003 RECOMMENDATION: Approve Demand Register Dated April 15, 2003 BACKGROUND: Prepaid Warrants: 53418 - 534651 61,294.03 53466 - 534761 21,930.33 Wire Transfers} 374,564.58 P/R 10621 - 107051 121,195.47 P/R Tax Transfers} 33,561.87 Payable Warrants: 53477 - 535921 4069529.04 $1901%075.32 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash - RDA alconer, Finance Di $705,139.14 $313,936.18 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 3/26/03 - 4/09/03 3/28/03 WIRE TRANSFER - DEFERRED COMP $8,833.12 3/28/03 WIRE TRANSFER - CREDIT UNION $5,942.00 3/28/03 WIRE TRANSFER - PERS $11,501.43 3/28/03 WIRE TRANSFER - PERS - HEALTH INSURANCE $44,499.23 4/01/03 WIRE TRANSFER - PERS $213.80 3/28/03 WIRE TRANSFER - RDA ESCROW $40,000.00 3/28/03 WIRE TRANSFER - RDA ESCROW $89,725.00 3/28/03 WIRE TRANSFER - RDA ESCROW $87,250.00 4/04/03 WIRE TRANSFER - RDA ESCROW $86,600.00 TOTAL WIRE TRANSFERS OUT $374,564.58 li 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF 1:23PM 04/09/03 PAGE 2 CHECK CHECK VENDOR NUMBER DATE NO. NAME PAYMENT AMOUNT 53524 04/09/03 GMS100 GMSR 277.18 53525 04/09/03 GOM100 LINDA GOMEZ 180.00 53526 04/09/03 HAR100 JOHN HARDCASTLE 30.24 53527 04/09/03 HEN085 REGENIA HENSLEY 15.97 53528 04/09/03 HER010 JERRY HERMAN 3226.04 53529 04/09/03 HIG010 HIGH TECH IRRIGATION INC 1426.95 53530 04/09/03 HOM030 HOME DEPOT 655.71 53531 04/09/03 H00050 FAYE HOOPER 120.00 53532 04/09/03 HOR100 DODIE HORVITZ 44.64 53533 04/09/03 HTE100 HTE INC 108000.00 53534 04/09/03 JPRO10 JP REPROGRAPHICS 18.86 53535 04/09/03 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 53536 04/09/03 KIN100 KINER/GOODSELL ADVERTISNG 3000.00 53537 04/09/03 KRI100 BRUCE KRIBBS CONSTRUCTION 5240.00 53538 04/09/03 LAQ040 LA QUINTA CHAMBER COMMERC 21000.00 53539 04/09/03 LAR025 LARSEN GOLF CARS 368.25 53540 04/09/03 LES020 JANELLE LESLIE 65.80 53541 04/09/03 L00010 LOCK SHOP INC 170.55 53542 04/09/03 LOS050 LOS ANGELES TIMES 47.00 53543 04/09/03 LOW100 LOWE'S COMPANIES INC 148.48 53544 04/09/03 LUN050 LUNDEEN PACIFIC CORP 47081.96 53545 04/09/03 MCDO10 MC DOWELL AWARDS 36.20 53546 04/09/03 MOB200 MOBILE SATELLITE VENTURES 224.04 53547 04/09/03 MOR025 RUBEN MORALES 450.00 53548 04/09/03 MUN010 MUNI FINANCIAL SERV INC 5120.94 53549 04/09/03 MUN175 IRVING MUNOWITZ 210.00 53550 04/09/03 NEX010 NEXTEL COMMUNICATIONS 63.97 53551 04/09/03 NIC101 NICKERSON & ASSOC INC 7082.50 53552 04/09/03 NUN100 ANICETO NUNEZ 375.00 53553 04/09/03 OFF005 OFFICE DEPOT INC 472.41 53554 04/09/03 ORC100 OSCAR ORCI 296.04 53555 04/09/03 PAR125 RACHEL PARRISH 42.00 53556 04/09/03 PET005 CASH/.PETTY CASH 144.06 53557 04/09/03 PFE100 DEBRA PFEIFFER 56.00 53558 04/09/03 PIT100 NOEL PITTMAN 217.00 53559 04/09/03 PRI020 THE PRINTING PLACE 671.29 53560 04/09/03 PR0005 PROFESSIONAL SERVICE IND 1695.00 53561 04/09/03 RAS020 RASA - ERIC NELSON 500.00 53562 04/09/03 RAS035 CHARLOTTE RASHMI-GRAFF 126.00 53563 04/09/03 RES007 RESORT PARKING SERV INC 640.00 53564 04/09/03 RIE200 PAT RIENSCHE 462.00 53565 04/09/03 RUT050 RUTAN & TUCKER 69054.94 53566 04/09/03 SAX100 SAXON ENGINEERING SERVICE 700.00 53567 04/09/03 SCI100 LOUISE SCIUTTO 120.00 53568 04/09/03 SEL020 SELECT FIRST AID 391.76 53569 04/09/03 SMA010 SMART & FINAL 38.77 53570 04/09/03 SMI010 MARILYN SMITH 14.67 53571 04/09/03 SOU004 SOUTH COAST AIR QUALITY 270.89 53572 04/09/03 SOU007 SOUTHWEST NETWORKS, INC 2876.25 1� 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:23PM 04/09/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 53573 04/09/03 SOU008 SOUTHWEST MOBILE STORAGE 215.50 53574 04/09/03 SOU009 SOUTWEST AQUATICS INC 350.00 53575 04/09/03 SPE010 STEVE SPEER 1005.20 53576 04/09/03 STA045 STAN'S AUTO TECH 144.07 53577 04/09/03 STA049 STAPLES BUSINESS ADVANTGE 676.69 53578 04/09/03 ST0040 CAM STONE'S AUTOMOTIVE 1065.82 53579 04/09/03 SUN075 SUNLINE TRANSIT AGENCY 398.75 53580 04/09/03 SUN080 SUNLINE SERVICES GROUP 150.70 53581 04/09/03 TKDO10 T.K.D. ASSOCIATES INC 880.00 53582 04/09/03 TOP010 TOPS'N BARRICADES INC 714.49 53583 04/09/03 TRIO10 TRI LAKE CONSULTANTS INC 23595.00 53584 04/09/03 VER030 VINCE VERDI 4000.00 53585 04/09/03 VID050 VIDEO DEPOT 15.92 53586 04/09/03 VON010 VON'S C/O SAFEWAY INC 23.46 53587 04/09/03 WIR100 WIRELESS WEST 101.29 53588 04/09/03 WLC100 WLC ARCHITECTS INC 7649.85 53589 04/09/03 WON100 MAYLEE WONG 325.00 53590 04/09/03 W00100 DEBBIE WOODRUFF 413.00 53591 04/09/03 XER010 XEROX CORPORATION 4062.37 53592 04/09/03 YOH100 ELLEN YOHAI 196.00 CHECK TOTAL 406,529.04 13 4 M O z Q a F O z r 1 N M q• tli r1 N M N M Q m O \ �. O W (, E Q Q a OD L) U E1 < m � M M F � M M F r-1 (`1 M F .-+ M (`') F r-I r) rr) F N O v F N O -zr F N O IT F M O Q' F M O Q' F M O qcr F M O Q' F • M O qrr F . LO .. 1, r-4 E1 z W �. 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H H a Un cn Lu H H a a 1 U) W U w U W u 0 O O H 3 H H z O a s Q w H H H 0 0 z a x a z CO x x a a O 0 0 W H to U U U U >+ 01 rW7 Q Q W rw1 x x z a a Im 14 O U U >+ W a s .a a cn z 3 3 3 X X W H LY, W z O > O 0 0 O O O O O O �1 M 0 O r4 O 1-1 O r-i O r 4 O H r-1 O r-I O O FC U 3 3 3 3 3 X k 17 ACCOUNTS PAYABLE — AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 53466 04/03/03 &01980 MAGDALENA NENOW 53467 04/03/03 ATT075 AT&T WIRELESS 53468 04/03/03 CIT025 CITICORP VENDOR FINANCE 53469 04/03/03 IMPO10 IMPERIAL IRRIGATION DIST 53470 04/03/03 LAI030 LAIDLAW TRANSIT INC 53471 04/03/03 LAR025 LARSEN GOLF CARS 53472 04/03/03 PER075 PERFORMANCE ABATEMENT SVC 53473 04/03/03 POW300 POWER PERSONNEL INC 53474 04/03/03 SOU010 SOUTHERN CALIF GAS CO 53475 04/03/03 SPRO10 SPRINT 53476 04/03/03 VER200 VERIZON CHECK TOTAL 1:44PM 04/03/03 PAGE 1 PAYMENT AMOUNT 60.00 69.41 148.75 6751.84 276.06 237.05 8090.00 2425.04 181.16 50.21 3640.81 21,930.33 c. r 18 Z ,- N M CP Ln 1.0 r M M O '-4 N M 7 Ln %-0 r Q r-I I-1 r-1 H -1 r-4 r-i z O H Z M O M O U 0 0 cD 0 0 0 0 0 0 U 0 0 0 0 o 0 c7 o w H x E E x x 7- x x x x x x x m1: E C a W w w w w w w w w w W w w w w w W E< fZl H H H H H H H H E, H H H H H E-F H H a a O M .. 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N M Q '-i N N N N a o E+ z M 0 M O N x O W E+ 0 < W W W W W W E< O E-H E Ea E E E- a a 0 M -4 Ln H r M rn H E• N O N '-+ H .-1 Z E� W Z O f N a1 1: O to (Y) 00 U-) M M >, 0 M r-4 � M a � �D rl H N 00 '-1 Cl O 00 Ln a' .-I \0 !M W W a a ❑ ❑ a H Z EE• EQ-+ E E O O O O W H H H Z z Ey H a a > a >>>-- a O H 0 cn O cn cn H H 0 z U Z (4 Z W W W 0 0 Z H to w z w z z z H H w w > 0> 0 0 0 a a> ❑ x x x x a a cn a a a a H H w fs+ U W H ❑ a M I.0 Ir) t` 110 r O W .-I m Ln N N �D > I > Rl O O m .-I O 0 z Z E M O O M m N H ❑ I --I D M C' -4 V' H C' H z 00 \O C- l0 r p .-i Ln r Ln r Ln H x < z a Q w CQ a 1 O O W E-1 a O o 0 0 N N W O 0 0 0 M M Cq O O O p In Iti Ln Ln r-1 -4 z M M M M M M l0 lD l0 l0 l0 �0 E� z cr) M M M C cr Ln Ln Ln Ln In Ln 0 r--1 -4 .1 H G' IT U u '-i H ri r-i -I H r� O 1-1 0 e-i 0 H 0 H 0 r1 0 H M O O LO a Q I W E-+ a z zzza 0 E• 0 0 0 0 �+ of z N N N N N (f a. H H H H H H a rtr 0 a a a a a a `� a cn z cn > > > > > E- w w z 0 > 0 0 0 0 0 0 ❑ r1 0 0 0 0 0 U� a a a a a a U H a w w w w w > > > > 20 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 4:06PM 03/27/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 53418 03/27/03 ABE001 JACQUES ABELS 150.00 53419 03/27/03 ARL100 JOAN ARLINE 325.00 53420 03/27/03 BOB100 BILL BOBBITT 50.00 53421 03/27/03 BOU100 MICHELE BOUDREAU 50.00 53422 03/27/03 BRO100 SHELDON BRODSKY 50.00 53423 03/27/03 BUT010 RICHARD BUTLER 150.00 53424 03/27/03 CAL167 CALPERS LONG-TERM CARE 26.31 53425 03/27/03 CMT060 CMTA 2003 CONFERENCE 480.00 53426 03/27/03 COA080 COACHELLA VALLEY WATER 77.99 53427 03/27/03 CUN100 DENNIS CUNNINGHAM 50.00 53428 03/27/03 DAN200 DANONE WATERS OF NORTH 340.20 53429 03/27/03 DAV010 MIKE DAVIS 50.00 53430 03/27/03 GAT015 GATEWAY BUSINESS 1750.00 53431 03/27/03 GAT050 BILL GATES 27.53 53432 03/27/03 HEM200 NICOLAS P HEMES 50.00 53433 03/27/03 IMPO10 IMPERIAL IRRIGATION DIST 13970.32 53434 03/27/03 INT045 INTERNATIONAL SOAP BOX 1350.00 53435 03/27/03 IRWO20 BARBARA IRWIN 50:00 53436 03/27/03 KIR010 TOM KIRK 150.00 53437 03/27/03 LAQ050 LA QUINTA CITY EMPLOYEES 543.29 53438 03/27/03 LEW010 TOM LEWIS 50.00 5343.9 03/27/03 LOU100 ELSE LOUDON 50.00 53440 03/27/03 MAH100 CYRILLE P MAHFOUD 50.00 53441 03/27/03 MOR200 KURT MORTENSON 50.00 53442 03/27/03 MOU050 LESLIE MOURIQUAND 50.00 53443 03/27/03 MOU100 DONALD J MOULIN 50.00 53444 03/27/03 OLA100 MILTON OLANDER 50.00 53445 03/27/03 POW300 POWER PERSONNEL INC 2774.40 53446 03/27/03 PUE050 MARIA L PUENTE 50.00 53447 03/27/03 REY050 ELAINE REYNOLDS 50.00 53448 03/27/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 53449 03/27/03 ROB150 STEVE ROBBINS 150.00 53450 03/27/03 SEN030 SENIOR INSPIRATION AWARDS 500.00 53451 03/27/03 SHA050 ARCHIE SHARP 50.00 53452 03/27/03 STA010 STAMKO DEVELOPMENT 34414.28 53453 03/27/03 STA044 DARREN STANLEY 62.50 53454 03/27/03 STJO10 VICTORIA ST JOHNS 50.00 53455 03/27/03 SUL100 SULMEYER, KUPETS, BAUMANN 510.50 53456 03/27/03 TH0200 DAVID THOMS 50.00 53457 03/27/03 TIM075 TIME WARNER CABLE 699.95 53458 03/27/03 TYL050 ROBERT T TYLER 150.00 53459 03/27/03 UNIO05 UNITED WAY OF THE DESERT 171.00 53460 03/27/03 VER200 VERIZON 284.38 53461 03/27/03 VER210 VERIZON INTERNET SOLUTION 69.00 53462 03/27/03 WEI050 MARK WEISS 182.00 53463 03/27/03 WEL025 WELLS FARGO BANKCARD 508.88 53464 03/27/03 WRI050 ROBERT S WRIGHT 50.00 7 21 ACCOUNTS PAYABLE - AP5005 CITY OF LA QUINTA CHECK CHECK NUMBER DATE 53465 03/27/03 CHECK REGISTER BANK ID: DEF VENDOR NO. NAME YOU050 LINDA YOUNG CHECK TOTAL 4:06PM 03/27/03 PAGE 2 PAYMENT AMOUNT 50.00 61,294.03 �1 22 z p 1p r Ln In 1-1 -4 r 00 co a1 0 .-I . 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BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated February 28, 2003 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. espec*Ily submitted, JOn M. Falcolner,!,/Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment: 1. Treasurer's Report, City of La Quinta ATTACHMENT 1 4 MEMORANDUM TO: La Quints City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for February 28. 2003 DATE: March 31. 2003 Attached is the Treasurer's Report for the month ending February 28, 2003. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Chanoe Cash $13,420,603 (1) (s14297,563) ($8761960) ($14,297,563) LAW $18,675,157 3,000,000 (1,500,000) 20.175.157 1.500,000 US Treasuries (2) $57,845,604 30,701 57,876.305 30,701 US Gov't Agencies (2) $19,858,920 17,526 19,876,446 17,526 Commercial Paper (2) s0 5,994,006 3,306 5,997.312 5,997.312 Mutual Funds $369.670 3,950 545 1 4,320,215 3,950,545 Total $110169 954 1$12.944,551 $15 797 563 $51 533 $107 368 475 s2 801 479 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code: and is in conformity with the City Investment Policy. As Treasurer of the City of La Quints, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quints used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Cus ian Report to determine the fair market value of investments at month end. M. Falconer ce Director/Treasurer (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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O O� r ^ O a0 v��N ap Oi N LL M a0 r- M N .- ' M O �O 0 1N ap � VA � NMI 0011AO�p OLntOA.N p cSCQp``v� a.�p-NO OO)C�N p C M Cgo A—n a ( N 0 N M� g OiAONO I�NOO� 44 0 co co 0 1nM OC1�OftAO M M N �MtAppp N�p�pptA�� -M O► a0 N N U9 OM N � N tf a0 W l0 t! v ' 0 N � N O(0sC�O W) 00 4 aq M aep�toL�dpIz'A It r- ti cc 0 a �p 0; C4CN-�rl �p M4In W,M N N r a7 C E Mec L ~ SO C N cc � a v «+ x « C N Z+ 3 C cl d co C • Z a M �� C C L xLID � m � c m a deli � Z c C7 C x cg ; ma�u'� �ro c �e V C Q W cep« a, a��c,,— m xx/�0« caOLN OC O C a►-(A0 wcoCE (cc) z c) W z g d Ot c O N N O O M O O Z O N N OIN Go aaq N N 7 > $ffloLA »evvha alai]] O tMN tll tl)f/1 VV16 � �[ s > r S N Y A NI o 2,20o0000000000a Z O `NNNNNNNNNIi►NN M b S NS It g o � N n a 8 pN N as 4 C 8 CITY OF LA QUINTA CITY FIXED CITY LONG TERM RDA FIXED RDA LONG TERM FINANCING FA LONG TERM GRAND BALANCE SHEET 02/2S103 CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: (3,837,14 0.00 0.00 22.520,995.10 0.00 0.00 7,281.36 0.00 18.691.13136 POOLED CASH 0.00 0.00 0.00 0.00 590.000.00 0.00 0.00 0.00 0.00 0,000.00 LORP INVESTMENT IN POOLED CASH 0.00 0.00 00 0.00 0.00 0.00 0.00 54,00000,000 00 INVESTMENT T-BILUNOTES 8 OTHER 54,000,000.00 AUTO MALL CASH 0•w 0.00 0.00 0.00 .00 15,882.97 0.00 0.00 0.00 0.00 15,97 LORP CASH 0.00 0.00 0.00 4,005,432.38 0.00 0.00 340.00 0.00 72 4.005,772.38 'BOND REDEMPTION CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BOND RESERVE CASH 0.00 0.00 0.00 30,316,127.16 0.00 0.00 0.10 0.00 30,316,127.26 BOND PROJECT CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BOND ESCROW CASH 1.200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.200,00 PETTY CASH CASH 3 INVESTMENT TOTAL 50,164,054.90 0.00 0.00 57.448,437.61 0.00 0.00 7,621.46 0.00 107.620,113.97 INVESTMENT IN LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 138,902.50 0.00 0.00 0.00 60,900.00 (147,825.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 199.802.50 (251.638.77) PREMIUM/DISCOUNT ON INVESTMENT (103,813.77) 0.00 0.00 0.00 0.00 54,027.94 0.00 0.00 0.00 0.00 54.027.94 LORP-ACCOUNTS RECEIVABLE 220,844.75 0.00 0.00 0.00 0.00 0.00 0.00 0.00 220,844 75 INTEREST RECEIVABLE (59.06) 0.00 0,00 13,215,683.11 0.00 0.00 0.00 0.00 13,215,624.05 LOAN/NOTES RECEIVABLE 227,833.02 1,392,535.02 DUE FROM OTHER AGENCIES 1,164,702.00 0.00 0.00 0.00 0.00 0.00 0.00 2,299.096.69 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 (2,299,096.69) CVAG ALLOWANCE (2.299.096.69) 30,60 0.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,600.37 DUE FROM OTHER GOVERNMENTS 0.00 0.00 174,653.56 0.00 0.00 0.00 0.00 174.653.56 DUE FROM OTHER FUNDS 8,497,550.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8.497.550.20 DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA 4,920.474.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 64 4,598.247.90 4,593,059.06 ADVANCES TO OTHER FUNDS 1,100,000.00 0.00 3.498,247.90 0.00 0.00 0.00 0.00 0.00 3,850.00 NSF CHECKS RECEIVABLE 3,859.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCRUED REVENUE FIXED ASSETS 0.00 308.622.199.00 9.00 301,018,482.90 1,018,225.00 ACCUMULATED DEPRECIATION 1,018,482.90 225.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 225.00 TRAVEL ADVANCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 00 0.00 EMPLOYEE ADVANCES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 0. PREPAID EXPENSES RECEIVABLE TOTAL 16.991,768.59 308,622,199.00 0.00 17,083,520.53 0.00 0.00 0.00 0.00 342.697,488.12 WORKER COMPENSATION DEPOSIT 148,445.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 148,445.00 0.00 RENT DEPOSITS 0.00 75.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75.00 UTILITY DEPOSITS 996.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 998.21 MISC. DEPOSITS DEPOSITS TOTAL 149,518.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 149,518.21 0.00 0.00 0.00 0.00 52,094,306.00 0.00 0.00 0.00 52,094,306.00 GENERAL FIXED ASSETS 0 0 00 ACCUMULATED DEPRECIATION 0•00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 L AMOUNT AVAILABLE TO RETIRE L!f DEBT IL 0.00 0.00 1,694,231.51 0.00 0.00 160,998,172.00 0.00 7,475,000.00 170167.403,51 AMOUNT TO PROVIDED FOR T DEBT 0.00 52,094,306.00 160,998,172.00 0.00 7,475,000.00 222.261.709.51 TOTAL OTHER ASSETS 0.00 0.00 1,6.231.51 TOTAL ASSETS 67 305 341.70 308,622,199.00 1,694.231.51 74,531,958.14 52,094,306.00 160.998,172.00 7.621.46 7,475.000.00 672.728,829.81 LIABILITIES: ACCOUNTS PAYABLE 14,144.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14.144.54 949,466.54 DUE TO OTHER AGENCIES 949,466.54 174,653.56 0.00 0.00 0.00 0.00 0.00 2,034.491.26 0.00 0.00 0.00 0.00 2,209,144.82 DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY 3,498.247.90 0.00 0.00 12,483,537.00 0.00 0.00 0.00 0.00 0.00 15.981,784.90 ACCRUED EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 95 8.44 INTEREST PAYABLE 0.00 39,041.00 0.00 0.00 0.00 0.00 95,538.44 0.00 0.00 0.00 0.00 0.00 ,53. 39 ,041.00 PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS 5,512.87 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,512.87 104.430.00 FRINGE TOED LIZARD FEES 104,430.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 120.00 SUSPENSE DUE TO THE CITY OF LA QUINTA 120.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 19.399,183.11 PAYABLES TOTAL 4,785,616.41 0.00 0.00 14,613,566.70 ENGINEERING TRUST DEPOSITS 1,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1.400.00 0.00 $0. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 0.00 0.00 18,009.00 0.00 0.00 0.00 0.00 18,009 00 LORP DEPOSITS DEVELOPER DEPOSITS 1,104.983.26 0.00 0.00 18,014.50 0.00 0.00 0.00 0.00 0.00 0.00 1,122,997.76 85 MISC. DEPOSITS 440,496.85 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 372,885.54 1,372,885.54 AGENCY FUND DEPOSITS TOTAL DEPOSITS 1,372,885.54 2.919,765.65 0.00 0.00 0.00 61,023.50 0.00 0.00 0.00 0.00 2,980,789.15 DEFERRED REVENUE 1,164,702.00 0.00 0.00 11,079,695.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,244,397.08 12,244,397.08 OTHER LIABILITIES TOTAL 1,164,702.00 0.00 0.00 11,079,695.08 COMPENSATED ABSENCES PAYABLE 0.00 0.00 422,197.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 422,197.92 743,722.59 DEVELOPER AGREEMENT 0.00 0.00 0.00 0.00 743,722.59 528,311.00 0.00 0.00 0.00 0.00 0.00 0.00 528,311.00 DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 0.00 2,250,000.00 0.00 0.00 2,250,000.00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 8,063,172.00 0.00 0.00 8.063.172.00 DUE TO C.V. UNIFIED SCHOOL DIST. DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 150,685.000 00 0.00 0,00 0.00 7.475,000.00 0.00 158,160,000 00 BONDS PAYABLE TOTAL LONG TERM DEBT 0.00 0.00 0.00 0.00 0.00 1,694.231.51 0.00 0.00 160,998,172.00 0.00 7,475,000.00 170,167,403.51 TOTAL LIABILITIES 8,870,084.06 0.00 1,694,231,51 25,754,285.28 0.00 160,998,172.00 0.00 7,475,000.00 204.791.772.85 EQUITY -FUND BALANCE 58,435.257.67 308,622,199.00 0.00 48,777,672.86 52,094,306,00 0.00 7.621.46 0.00 467,937,056.99 TOTAL LIABILITY 3 EQUITY 67,305,341.73 308 622199 00 1 694,231.51 74 531 958.14 52,094,306.00 160,998,172.00 7,621.46 7.475.000.00 672,728,829.84 (0.03) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (0.03) CASH 3 INVESTMENT TOTAL 107,11",113.97 PREMIUMIDISCOUNT ON INVESTMENT (251.638.77) TOTAL 107,368,475.20 cj J Cl) $§% co Af LL 4) 4)a %c4) C) —> a. LL 18 7f� EEE§ www■a R2 2II 9&� 2 C C: @@�@ 00 «m«m /@## �$$q� om�m 7\kGk q*nm to 0)KK�o CRqPI: C_ ■v■# @@@@o cotoo� *@@@� R$�qA (6■(Dq gkkt W)■q @@@_ C4kq$ to(Dm KaRK® �qm� �sco @@@@_ gcicA �o■co f¢0~ —qqC,4 d(Do 10 m m y w o 80, 3y o 0 t m > L n WE 2� m� o a co z CY aoMe jLL -0N0 v�C ��' m HN y NC14 SCY CO Nv 0 OfA ~ce�pp a 3 LL � (D tp� � 0) Go nj N 4f N O v O 000 00 O O p u 3 V Ifv� y L+f N� ONco N* 9OOfA � q @ LL 0; p (ON p C C', Cl ,s, 0) CO) CO) cm N U N N N V p V 0 CO Li O; tA�j r'S C6 d C6 �O N Op 0 M r. i. v e- N LA L e N G E c F- Qc (0 y C 0 y U C( m 0 c c LL E ysm JCL I G 1= 19 LU 0 Ix O U ❑ F- Z La C4B�gOci O fO�O�pOOO O j N G f C vv r�vvv Z W W w w p w U z > w g8 c cr. ccw a >CWO y0$V E S C0 9 cr.- elfF-OZZi' m $ �V�DWZnVww� F-2 w 0 0 5 m d�~ p C9L�000.GOU�W?� L`Y 11 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: April 15, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Revenue and Expenditure Report for PUBLIC HEARING: February 28, 2003 and Investment Summary Report for the Quarter Ending March 31, 2003 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: Transmittal of the Statement of Revenue and Expenditures for February 28, 2003 and Investment Summary Report for the Quarter ending March 31, 2003 for the City of La Quinta. esp tfully sub it , Jo n M. Falcoder, Finance Director Approved for submission Thomas P. Genovese, City Manager Attachments: 1. Revenue and Expenditures for February 28, 2003 and Investment Summary Report dated March 31, 2003 CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2002 - 2/28103 ATTACHMENT FUNDS BUDGET RECEIVED RECEIVED General $17,450,426.13 $11,237,708.15 64.40% Library 623,100.00 7,770.08 1.20% Gas Tax Revenue 569,900.00 325,523.12 57.10% Cmaq/lstea 595,235.00 0.00 0.00% Federal Assistance 164,800.00 0.00 0.00% Assessment District 2000-1 0.00 5,019.92 0.00% Slesf (Cops) Revenue 102,487.12 100,795.44 98.30% Local Law Enforcement 28,300.00 24,818.71 87.70% Lighting & Landscaping 829,700.00 416,959.33 50.30% Quimby 33,400.00 4,137.54 12.40% Crime Violent Task Force 94,881.35 66,473.40 70.10% Infrastructure 61,700.00 39,145.53 63.40% Village Parking 0.00 0.00 0.00% South Coast Air Quality 23,281.00 10,018.17 43.00% LQ Public Safety Officer 2,300.00 2,182.31 94.90% Interest Allocation 0.00 154,136.05 0.00% Capital Improvement 44,775,393.03 9,945,259.77 22.20% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 1,100.00 0.00 0.00% Equipment Replacement 333,148.00 318,275.23 95.50% Information Technology 176,164.00 170,926.69 97.00% Arts In Public Places 104,000.00 123,779.41 119.00% Transportation 572,100.00 950,664.65 166.20% Parks & Recreation 271,500.00 261,727.33 96.40% Civic Center 213,300.00 220,601.59 103.40% Library Development 130,400.00 120,171.88 92.20% Community Center 53,600.00 53,065.06 99.00% Street Facility 8,500.00 13,850.03 162.90% Park Facility 2,700.00 2,711.41 100.40% Fire Protection Facility 48,700.00 52,561.90 107.90% Library Development (County) Facility 204,000.00 200,000.00 98.00% La Quinta Financing Authority 688,130.00 485,537.19 70.60% RDA Project Area No. 1 30,087,205.00 14,887,027.94 49.50% RDA Project Area No. 2 14,979,354.00 7,394,416.87 49.40% Total $113,228 804.63 $47,595,264.70 42.00% 43, CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2002 - 2/28/03 FUNDs BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET % EXPENDED General $19,004,053.77 $7,351,746.20 $81,926.93 $11,570,380.64 38.7% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 379,933.28 0.00 189,966.72 66.7% Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 0.00 0.00 164,825.00 0.0% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1 % Slesf (Cops) Revenue 100,287.12 88,757.55 0.00 11,529.57 88.5% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 13,326.54 0.00 26,673.46 33.3% Lighting & Landscaping 829,700.00 553,133.36 0.00 276,566.64 66.7% Quimby 135,826.35 6,104.35 0.00 129,722.00 4.5% Infrastructure 3,343,089.00 898,760.63 0.00 2,444,328.37 26.9% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 5,700.00 2,684.69 0.00 3,015.31 47.1 % Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 44,775,392.26 9,945,259.76 17,054.43 34,813,078.07 22.2% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 352,567.00 92,585.54 0.00 259,981.46 26.3% Arts In Public Places 472,261.00 257,809.13 0.00 214,451.87 54.6% Transportation 1,302,363.00 742,739.79 0.00 559,623.21 57.0% Parks & Recreation 5,391,927.00 3,183,339.76 0.00 2,208,587.24 59.0% Civic Center 568,518.00 165,767.15 0.00 402,750.85 29.2% Library Development 5,231,894.04 34,084.11 0.00 5,197,809.93 0.7% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% ry County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 633,400.00 141,696.19 13,585.70 478,118.11 22.4% La Quinta Financing Authority 557,328.58 488,206.49 0.00 69,122.09 87.6% RDA Project Area No. 1 42,942,615.77 16,316,314.09 0.00 26,626,301.68 38.0% RDA Project Area No. 2 19,682,304.01 8,992,976.20 19,870.00 10,669,457.81 45.7% Total $148,343,051.26 $49,655,374.81 $132,437.06 $98,555,239.39 33.5% 07/01/2002 - 2/28/03 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 County of Riverside Grant State of California Grant Fire servicesCredit CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Litigation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND REMAINING % BUDGET RECEIVED BUDGET RECEIVED 535,600.00 352,458.93 183,141.07 65.810% 704,700.00 489,975.72 214,724.28 69.530% 387,670.00 382,370.08 5,299.92 98.630% 3,800,000.00 2,260,281.02 1,539,718.98 59.480% 3,510,100.00 1,816,158.59 1,693,941.41 51.740% 560,000.00 260,213.33 299,786.67 46.470% 9,498,070.00 5,561,457.67 3,936,612.33 58.550% 175,100.00 121,309.00 53,791.00 69.280% 12,400.00 10,565.00 1,835.00 85.200% 412,500.00 723,923.86 (311,423.86) 175.500% 89,400.00 109,206.85 (19,806.85) 122.160% 68,000.00 119,314.43 (51,314.43) 175.460% 37,000.00 69,949.78 (32,949.78) 189.050% 46,200.00 33,834.65 12,365.35 73.240% 840,600.00 1,188,103.57 (347,503.57) 141.340% 1,200.00 1,165.12 34.88 97.090%. 187,350.00 141,105.85 46,244.15 75.320% 357,950.00 644,027.13 (286,077.13) 179.920% 258,400.00 137,344.33 121,055.67 53.150% 468,550.00 557,739.52 (89,189.52) 119.040% 1,273,450.00 1,481,381.95 (207,931.95) 116.330% 1,426,200.00 1,114,895.10 311,304.90 78.170% 60,000.00 63,910.95 (3,910.95) 106.520% 45,000.00 44,996.47 3.53 99.990% 10,000.00 13,753.93 (3,753.93) 137.540% 145,000.00 49,527.26 95,472.74 34.160% 0.00 0.00 0.00 0.000% 72,195.01 104,652.17 (32,457.16) 144.960% 2,435,274.00 0.00 2,435,274.00 0.000% 150,000.00 189,703.25 (39,703.25) 126.470% 4,343,669.01 1,581,439.13 2,762,229.88 36.410% 1,359,100.00 1,258,057.27 101,042.73 92.570% 5,250.00 3,029.74 2,220.26 57.710% 0.00 75,443.32 (75,443.32) 0.000% 0.00 37.95 (37.95) 0.000% 5,250.00 78,511.01 (73,261.01) 1495.450% 130,287.12 88,757.55 41,529.57 68.120% 17,450,426.13 11,237,708.15 6,212,717.98 64.400% r �J 4 07101 /2002.2►28103 GENERAL FUND EXPENDITURE SUMMARY REMAINING % BY DEPARTMENT BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 345,770.63 0.00 320,814.37 51.9% CITY MANAGER'S OFFICE 715,373.00 390,240.98 0.00 325,132.02 54.6% ECONOMIC DEVELOPMENT 905,719.00 517,554.14 0.00 388,164.86 57.1% PERSONNEL/RISK MGT 619,265.00 462,432.54 0.00 156,832.46 74.7% TOTAL GENERAL GOVERNMENT 2,906,942.00 1,715,998.29 0.00 1,190,943.71 59.0% FINANCE: CITY CLERK FISCAL SERVICES 620,157.00 384,295.89 0.00 235,861.11 62.0% CENTRAL SERVICES 590,871.00 236,968.52 0.00 353,902.48 40.1 % TOTAL FINANCE 1,211,028.00 621,264.41 0.00 589,763.59 51.3% 460,305.00 284,685.13 0.00 175,619.87 61.8% COMMUNITY SERVICES SENIOR CENTER 291,065.00 164,764.13 0.00 126,300.87 56.6% PARKS & RECREATION ADMINIE 842,534.00 437,951.60 7,180.00 397,402.40 52.0% PARKS & RECREATION PROGRW 95,850.00 55,961.44 0.00 39,888.56 58.4% TOTAL COMMUNITY SERVICES 1,229,449.00 658,677.17 7,180.00 563,591.83 53.6% POLICE: POLICE SERVICES 4,511,101.33 1,255,179.81 26,583.93 3,229,347.59 27.8% TOTAL POLICE 4,511,101.33 1,255,179.81 26,583.93 3,229,337.59 27.8% BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 212,016.00 133,016.48 0.00 78,999.52 62.7% CODE COMPLIANCE 568,159.00 337,849.04 0.00 230,309.96 59.5% ANIMAL CONTROL 203,582.00 111,236.87 0.00 92,345.13 54.6% BUILDING 789,968.00 542,002.47 0.00 247,965.53 68.6% EMERGENCY SERVICES 35,390.00 17,426.15 0.00 17,963.85 49.2% FIRE 1,752,000.00 762.25 0.00 1,751,237.75 0.0% CIVIC CENTER BUILDING -OPERA 1,030,063.00 749,623.85 0.00 280,439.15 72.8% TOTAL BUILDING & SAFETY 4,591,178.00 1,891,917.11 0.00 2,699,260.89 41.2% COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - A 946,312.00 238,417.95 0.00 307,894.05 43.6% CURRENT PLANNING 699,551.00 324,174.31 0.00 375,376.69 46.3% TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 562,592.26 0.00 683,270.74 45.2% PUBLIC WORKS: PUBLIC WORKS ADMINISTRATI( 294,397.00 196,029.54 0.00 98,367.46 66.6% DEVELOPMENT & TRAFFIC 1,248,986.00 618,059.18 3,300.00 627,626.82 49.5% MAINT/OPERATIONS - STREETS 1,881,960.00 483,231.33 38,863.00 1,359,865.67 25.7% MAINT/OPERATIONS - LTG/LANE 1,601,786.00 953,521.60 6,000.00 642,264.40 59.5% CONSTRUCTION MANAGEMENT 344,001.00 151,147.48 0.00 192,853.52 43.9% TOTAL PUBLIC WORKS 5,371,130.00 2,401,989.13 48,163.00 2,920,977.87 44.7% TRANSFERS OUT GENERAL FUND REIMBURSEMENTS NET GENERAL FUND EXPENDITURES 1,473,811.89 127,860.68 (3,996,754.45) (2,168,417.79) 0.00 1,345,951.21 8.7% 0.00 (1,828,336.66) 54.3% 19,004,053.77 7,351,746.20 81,926.93 11,570,380.64 38.7% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 621,600.00 0.00 621,600.00 0.000% Interest 1,500.00 7,770.08 (6,270.08) 518.010% TOTAL LIBRARY 623,100.00 7,770.08 615,329.92 1.250% GAS TAX REVENUE: Section 2105 162,500.00 93,493.25 69,006.75 57.530% Section 2106 112,000.00 65,185.42 46,814.58 58.200% Section 2107 209,300.00 125,113.84 84,186.16 59.780% Section 2107.5 6,000.00 6,000.00 0.00 100.000% Traffic Congestion Relief 72,200.00 32,062.54 40,137.46 44.410% Interest 7,900.00 3,668.07 41231.93 46.430% TOTAL GAS TAX 569,900.00 325,523.12 244,376.88 57.120% CMAQ/ISTEA CMAQ/ISTEA Grant 595,235.00 0.00 595,235.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CMAQ/ISTEA 595,235.00 0.00 595,235.00 0.000% FEDERAL ASSISTANCE REVENUE: CDBG Grant 164,800.00 0.00 164,800.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL FEDERAL ASSISTANCE 164,800.00 0.00 164,800.00 0.000% ASSESSMENT DISTRICT 2000-1 Interest 0.00 5,019.92 (5,019.92) 0.000% Assessment Bond Proceeds 0.00 0.00 0.00 0.000% Prepayments -sewer assessments 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL ASSESSMENT DISTRICT 0.00 5,019.92 (5,019.92) 0.000% SLESF (COPS) REVENUE: SLESF (Cops) Funding 100,287.12 100,712.88 (425.76) 100.420% Interest 2,200.00 82.56 2,117.44 3.750% TOTAL SLESF (COPS) 102,487.12 100,795.44 1,691.68 98.350% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28,000.00 24,243.00 3,757.00 86.580% Interest 300.00 575.71 (275.71) 191.900% Transfer in 0.00 0.00 0.00 0.000% TOTAL LLEBG 28,300.00 24,818.71 3,481.29 87.700% LIGHTING & LANDSCAPING REVENUE: Assessment 829,700.00 416,959.33 412,740.67 50.250% Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 829,700.00 416,959.33 412,740.67 50.250% QUIMBY REVENUE: Quimby Fees 25,000.00 0.00 25,000.00 0.000% Interest 8,400.00 4137.54 4,262.46 49.260% TOTAL QUIMBY 33,400.00 4,137.54 29,262.46 12.390% CRIME VIOLENT TASK FORCE REVENUE: Member Contributions 63,381.35 63,381.35 0.00 100.000% Grant revenue 31,500.00 0.00 31,500.00 0.000% Asset Forfeiture 0.00 2,500.00 (2,500.00) 0.000% Interest 0.00 592.05 (592.05) 0.000% TOTAL CRIME VIOLENT TASK FORCE -- 94��'356,4 .428,407.95 70.060% C v 0 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL REMAINING % (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: Infrastructure Fee 0.00 0.00 0.000% Interest 61,700.00 39,145.53 22,554.47 63.440% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 61,700.00 39,145.53 22,554.47 63.440% VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 0.000% TOTAL VILLAGE PARKING 0.00 0.00 0.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 9,066.79 12,814.21 41.440% Interest 1,400.00 951.38 448.62 67.960% TOTAL SCAQ 23,281.00 10,018.17 13,262.83 43.030% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 300.00 182.31 117.69 60.770% TOTAL LQ PUBLIC SAFETY 2,300.00 2,182.31 117.69 94.880% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 154,136.05 (154,136.05) 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 154,136.05 (154,136.05) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 2,963,317.89 677,363.55 2,285,954.34 22.860% CVWD 927,462.40 0.00 927,462.40 0.000% County of Riverside 0.00 0.00 0.00 0.000% Joint Powers Ins Authority 0.00 0.00 0.00 0.000% City of Indio 211,409.00 174,653.56 36,755.44 82.610% SB300 Funding 19,365.74 0.00 19,365.74 0.000% Surface Transportation 3,939,818.00 0.00 3,939,818.00 0.000% S6821-Bicycle Path Grant 55,353.00 0.00 55,353.00 0.000% State of California 650,000.00 450,000.00 200,000.00 69.230% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 2,000.00 0.00 2,000.00 0.000% Litigation Settlements 213,000.00 10,000.00 203,000.00 4.690% Transfers in From Other Funds 35,793,667.00 8,633,242.66 27,160,424.34 24.120% TOTAL CIP REVENUE 44,775,393.03 9,945,259.77 34,830,133.26 22.210% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000% URBAN FORESTRY 1,10 Grant Revenue 0.00 0.00 1,100.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0.000% r, 7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 289,348.00 289,348.00 0.00 100.000% 0.00 0.00 0.00 0.000% 43,800.00 28,927.23 14,872.77 66.040% 0.00 0.00 0.00 0.000% 333,148.00 318,275.23 14,872.77 95.540% 162,164.00 162,164.00 0.00 100.000% 0.00 0.00 0.00 0.000% 14,000.00 8,762.69 5,237.31 62.590% 0.00 0.00 0.00 0.000% 176,164.00 170,926.69 5,237.31 97.030% 87,300.00 117,191.74 (29,891.74) 134.240% 0.00 0.00 0.00 0.000% 16,700.00 6,587.67 10,112.33 39.450% 104,000.00 123,779.41 (19,779.41) 119.020% 549,000.00 913,422.56 (364,422.56) 166.380% 23,100.00 37,242.09 (14,142.09) 161.220% 0.00 0.00 0.00 0.000% 572,100.00 950,664.65 (378,564.65) 166.170% 251,000.00 241,528.00 9,472.00 96.230% 20,500.00 20,199.33 300.67 98.530% 0.00 0.00 0.00 0.000% 271,500.00 261,727.33 9,772.67 96.400% 183,000.00 201,789.14 (18,789.14) 110.270% 30,300.00 18,812.45 11,487.55 62.090% 0.00 0.00 0.00 0.000% 213,300.00 220,601.59 (7,301.59) 103.420% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 112,500.00 110,195.00 2,305.00 97.950% 17,900.00 9,976.88 7,923.12 55.740% 0.00 0.00 0.00 0.000% 130,400.00 120,171.88 10,228.12 92.160% 48,500.00 48,359.00 141.00 99.710% 5,100.00 4,706.06 393.94 92.280% 53,600.00 53,065.06 534.94 99.000% 7,500.00 12,812.50 (5,312.50) 170.830% 1,000.00 1,037.53 (37.53) 103.750% 8,500.00 13,850.03 (5,350.03) 162.940% 2,500.00 2,441.00 59.00 97.640% 200.00 270.41 (70.41) 135.210% 2,700.00 2,711.41 (11.41) 100.420% 48,500.00 52,294.06 (3,794.06) 107.820% 200.00 267.84 (67.84) 133.920% 48,700.00 52,561.90 (3,861.90) 107.930% 200,000.00 200,000.00 0.00 100.000% 4,000.00 0.00 4,000.00 0.000% 204,000.00 200,000.00 4,000.00 98.040% CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07101/2002 - 2/28103 REMAINING % BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED 0.00 0.00 0.00 0.00 0.0% 569,900.00 379,933.28 0.00 189,966.72 66.7% 0.00 0.00 0.00 0.00 0.0% TOTAL GAS TAX 569,900.00 379,933.28 0.00 189,966.72 W.I% 135,826.35 6,104.35 0.00 129,722.00 4.5% 164,825.00 0.00 0.00 164,825.00 0.0% SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 2,684.69 0.00 3,015.31 47.1% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL SOUTH COAST AIR QUALITY 5,700.00 2,684.69 0.00 3,015.31 47.1% CMAQ/ISTEA TRANSFER OUT 595,235.00 0.00 0.00 595,235.00 0.0% VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 0.0% LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 13,326.54 0.00 26,673.46 33.3% TOTAL VIOLENT CRIME TASK FORCE 40,000.00 13,326.54 0.00 26,673.46 33.3% SLESF (COPS) TRANSFER OUT 100,287.12 88,757.55 0.00 11,529.57 88.5% LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 553,133.36 0.00 276,566.64 66.7% TRANSFER OUT 0.00 0.00 0.00 0.0% TOTAL LTG/LANDSCAPING FUND 829,700.00 553,133.36 0.00 276,566.64 66.7% INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 3,343,089.00 898,760.63 0.00 2,444,328.37 26.9% TOTAL INFRASTRUCTURE 3,343,089.00 898,760.63 0.00 2,444,328.37 26.9% ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 0.0% TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 0.1% TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 0.1 % CITY OF LA QUINTA 07101/2002 - 2128103 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED TRANSPORTATION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,302,363.00 742,739.79 0.00 559,623.21 57.0% TOTAL TRANSPORTATION 1,302,363.00 742,739.79 0.00 559,623.21 57.0% PARKS & RECREATION INTEREST ON ADVANCE 0.00 12,663.00 0.00 (12,663.00) 0.0% TRANSFER OUT 5,391,927.00 3,170,676.76 0.00 2,221,250.24 58.8% TOTAL PARKS & RECREATION 5,391,927.00 3,183,339.76 0.00 2,208,587.24 59.0% CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 0.0% REIMBURSE GENERAL FUND 203,831.00 135,887.00 0.00 67,944.00 66.7% TRANSFER OUT 364,687.00 29,880.15 0.00 334,806.85 8.2% TOTAL CIVIC CENTER 568,518.00 165,767.15 0.00 402,750.85 29.2% LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 0.0% TRANSFER OUT 5,231,894.04 34,084.11 0.00 5,197,809.93 0.7% TOTAL LIBRARY DEVELOPMENT 5,231,894.04 34,084.11 0.00 5,197,809.93 0.7% COMMUNITY CENTER PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 0.0% STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 0.0% PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 0.0% FIRE PROTECTION PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 1,500,000.00 0.00 0.00 1,500,000.00 0.0% TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 0.0% LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 0.0% CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 43,780,068.68 9,777,795.61 17,054.43 33,985,218.64 22.3% PROJECT REIMBURSEMENTS TO GEN FUND 995,323.58 167,464.15 0.00 827,859.43 16.8% TOTAL CAPITAL IMPROVEMENT 44 775,392.26 9,945,259.76 17,054.43 34,813,078.07 22.2% ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 3,700.00 0.00 0.00 3,700.00 0.0% OPERATING EXPENSES-APP 1,700.00 1,206.07 0.00 493.93 70.9% ART PURCHASES 127,500.00 86,603.00 0.00 40,897.00 67.9% TRANSFER OUT 339,361.00 170,000.06 0.00 169,360.94 50.1% TOTAL ART IN PUBLIC PLACES 472,261.00 257,809.13 0.00 214,451.87 54.6% LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 0.0% TRANSFER OUT 0.00 0.00 0.00 0.00 0.0% TOTAL LQ NORTE (97-1) CIP FUND 0.00 0.00 0.00 0.00 0.0% V URBAN FORESTRY GRANT TRANSFER OUT 1,100.00 0.00 0.00 1,100.00 0.0% 10 CITY OF LA QUINTA 07/01/2002 - 2128103 OTHER CITY FUNDS REMAINING % EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET EXPENDED VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) 0.0% INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 633,400.00 141,696.19 13,585.70 478,118.11 22.4% TOTAL INFORMATION TECHNOLOGY FUND 633,400.00 141,696.19 13,585.70 478,118.11 22.4% EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 352,567.00 92,585.54 0.00 259,981.46 26.3% TOTAL EQUIPMENT REPLACEMENT FUND 352,567.00 92,585.54 0.00 259,981.46 26.3% 53 11 m 0 O O LL i E m 4.1 to co O (� pw0MMONM0co0CDLo 'fl p0)LOgtMN00M�-N(Ct1)OOf� N � mA�aOc'�NtoOoO�(CCDC)cc 'my, 00 0) 0) .- C) 0o co 0o O d' 00 00 0 C M4C44 4 Ld iNdNd gip, GoCoPt 04( 0 0 e-NC)m10000N�� 00 Ln (O O 00 ti O 4) titi00NN't001-0mti00� ci CD O �- 0 co C) C) O C) M m M� eO LO Kr Ld Ld 4 Cq 4 C TIJ61) - m 0O00O0000000LLtn O O O O O O O O C O O O N LdOOOOOOOOOOOOco0)1-_ � OOOOOOOOOOOOn'M� �. 4 Ld V ui f Ld t Ld (M (1i N Lti , co r- m'�(7(7d M�MM MM� >' Z% 0p000000 j 000i � m 2 m mp O O m m m V m m O O O C C In(ONT--vI I , NA606ZZ -NMMMMpNM�� mmmia ZZZ°Z m m m m 0 0 d C o O O O E m m m y N w m Z Z Z Z Z o 100 N N N o o (n fA !— c V N m m C C i5 a �1 m Q O 7 1 Y LL LL m�0Cccc mp m m m m +, g°mmmm E E c = "m m " c c c m o o o� > > c Z,�,JmmmUcc 5 NNNNNyN�..EEE€cc t0 O O O m0 H w m m M (C M m Z=== LL m m d C N In (n !n !n (n N (n 0 0(D d O O O O L 7 C LLB LL 0 0 CD m .n 5 Q Q 4) CD J J .m. c E 0 m c v A? O a U coo H C c O cy V JCc L V � U 4) °- }' o c �.. o OC .- V4- M o o Eo 0 cm aci -0 1 ra C.) a c) 0 w U E c O c = O CL E 4) 7 y C0 co V m >` m z O.•m - r-am)� d m ) m C N M 4 O c O m' O m U. U 6 13 12 O� OF 94� COUNCIL/RDA MEETING DATE: Ap ri 1 15, 2 0 0 3 ITEM TITLE: Authorization for Overnight Travel for the Public Works Department Assistant Engineer I, Development Division, to Attend the Advanced Seminar: Subdivision Map Act to be Held at the UCLA Extension Lindbrook Center, Los Angeles, California RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorization for overnight travel for the Public Works Department Assistant Engineer I, Development Division, to attend the advanced seminar: Subdivision Map Act to be held at the UCLA Extension Lindbrook Center, Los Angeles, California, on May 15-16, 2003 (Attachment 1). FISCAL IMPLICATIONS: The Fiscal Year 2002/2003 Budget has allocated funds for travel, training and meetings for staff. Attendance at the seminar is estimated to be $ 644.00, based on the following costs: Registration $ 340.00 Hotel 105.30 Meals 65.00 Travel 133.70 TOTAL $ 644.00 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This seminar will further develop the Assistant Engineer's knowledge of the Subdivision Map Act and bring staff up to date on the most current developments to the Subdivision Map Act. The Assistant Engineer's administrative duties include writing Subdivision Improvement Agreements, reviewing Final Tract Maps and Parcel Maps and improvement security, all of which are governed by the Subdivision Map Act. 61 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for Overnight Travel for the Public Works Department Assistant Engineer I, Development Division, to Attend the Advanced Seminar: Subdivision Map Act to be held at the UCLA Extension Lindbrook Center,. Los Angeles, California, on May 15-16, 2003; or 2. Do not approve authorization for Overnight Travel for the Public Works Department Assistant Engineer I, Development Division, to Attend the Advanced Seminar: Subdivision Map Act to be held at the UCLA Extension Lindbrook Center, Los Angeles, California, on May 15-16, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R . o asson, P.E. Public Works irector/City Engineer Approved for submission by: r Thomas P. Genovese, City Manager Attachments: 1. Seminar brochure T:\PWDEPT\COUNCIL\2003\030415b.doc 2 ATTACHMENT 1 FRIDAV* .. 10- : • Ena dions _ ewff tx>s imposed thro 0 the act — Other avenues for exactions FRI DAY,. AUGUST 1, 2003 _11* role of the offieral Ilan and CEQA Centel`- —Avdft totnom errm to impoft WO OM UCLA ExIleraiM Undbrook Los Angeles, Calliorrills Vssbd i� wA to� PrON= jNteastwood Vi�ei —VeWrhg terOOve MWs CaMm a-s lion Map Act corhibntues ID esowe.7W UAW- _ Emng the arms of ves ti enrdlment k araclive serninff fbc usm On some Of the more complete aVOMand pn blarwW prOvisons of the Map AM SowAo rr Leedom patic ipare her #0 vieAVakrts of b* pubic apenaes and pm- Iles Vbaw� , WCR JD. is Associate PMWW in Jed applicarb and review recant toe law and iegisiatiion. irhst W 6nvonneupM ,%d a and PtanmV at Sonorna State Urwe(* Uioru cx>wrs old maps (hrtclydirig to � guar wXy He also is a oothstribacht o ph�Gc aWd CAfom ruli-ruling o,nn t(h��er vydd j�i an M nv in 6W land use Isar 8W ptaaft nraus, td �1,/ Offmas of law MOM I wnpliance, VOIft WOM maps and develop# aft kxWW and l an i�p�rr Ott anherhdWft IDa iM�i10W� iLL{LL.iFp He waft vA pubic WdeS. 1n land �. �. awl CEQA Ism erhri serves Map Act adfe xQ of line a� and � as (;Ky Agw" Ot ArNa and AssisM CRY Attomey Of ftx hO Wald sup* mmmft- cucW01W ._ "`_ � for Alm t JD! ill `�M J Counsel COtxqofSarb �the County inWW Public OWI%y Vtt.,kIS a+n�d � t �6gahon rugs' �y;"�FW sled in ft more a /f of qN &ftqWdm Map Act and v7to dready Dat% TIm% and Loossen _ - have a basic PUNKIN in Vs Act it is an In UNW erthrl0 ,1 1 415 Enrdled ps0 are encouraged to fax WWft A"ost 1, 2003 on or MMMisscues they would ft addressed at the work g u*41 0 pn shop to Jo rm Ft+ ftk UMA b onsiont Public Percy ant at po*a*n and rite be* at 8:15 am.) (310) 825-1545, no W" than two weeks before etthers80*w UCLA Wombs IkWbsok Calder Ro 1092g LhWb"k D", om . 2N 'Topics Los Angeles, Cates (ftft" VOW Prop" fhe Umit��s��`Ot Rogtbftn R(�11" Tel: (310) 794-3176 <. othe — Subdlvreon and urn/ �M dam — What toes a s ision MBp getY� Fees amd Credit — When toes regulation "go too fat?" $300 Reg# N92W (icy 16) OM IMp W d Offer Pelmet 08808 Tb@Odw W N9411V (August 1) — Map Ad -gr�' P Fee includes seminar natebwk. 2003 9"aWn MW Act pub — Official maps lshed by Cahshlting Engineers and Land Slr %M of Cafikrnia — Lot fractions pL9n and refresrn OtL — Serial lot � knees %oer.'aiiplan $340 lteg# 65V t 16) N9412v {AuW i) cols— — Requests for cellillicalm who. VI%14 W. idgtuer fee includes all of the abaMe ptas the Optlonai " Selaw �► Alp Ac# h bmiA 2003 edtion, by — MY/County'$ tluLY ISSUe Conallonal t� Press pub s Daniel tl. t�rtirt Jr. and Hobert Mtsriit. _ — Consistency with general and zoning For wick WestnAa ad age has ftVMt* p►fced — Notice and public hearing restaurants, —AWkation of CEQA — R� to notice of Violation CMI Nottcradit Program Law 85L1 0.7 CEU r Lot tine Adjustments, MergsM and Odd Atlernatihres *MCLE ixeft LO hours — tot line acll� and SB 497 & **CPDP Credits` 6A hours — Local orCGrIBtm and app — Application of CEQA and general plan — Offer ways of c orrhbining Pice15 — Williamson Act contracts O4 GA` OF 'C9 COUNCIL/RDA MEETING DATE: April 15, 2003 ITEM 'TITLE: Approval of Specifications and Authorization to Receive Bids for Fiscal Year 2002/2003 Citywide Re -striping Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve specifications and authorize staff to receive bids for Fiscal Year 2002/2003 Citywide Re -striping Program, Project No. 2003-10. FISCAL IMPLICATIONS: There are adequate funds available ($200,000.00) in Account No. 101-453-609- 000 (Contract Services) to support the recommendation. The Engineer's Estimate for Project. 2003-10, Citywide Re -striping Program, is $95,808.00, as outlined below: Re -striping Construction Management Inspection/Testing Administration Contingency Lump Sum Citywide Total Engineer's Estimate Available Funds in Account No. 101-453-609-000 Therefore, there is adequate funding for this project. CHARTER CITY IMPLICATIONS: $71,819.00 $ 3,591.00 $ 7,541.00 $ 4,562.00 $ 8,295.00 $95,808.00 $ 200, 000.00 This project is funded by the General Fund. Therefore, under the Charter City status, the City is not mandated to pay prevailing wage rates, and may realize a cost savings on this project. C it BACKGROUND AND OVERVIEW: As part of the City's Pavement Management Program, repainting of existing street striping and pavement markings on Arterial and Collector streets is, performed annually. The Fiscal year 2002/2003 Re -striping Program, Project 2003-10, will repaint existing pavement markings and traffic striping citywide, as indicated on Attachment 1, City of La Quinta Pavement Legend & Striping Areas. The annual re -striping is needed to properly delineate lanes, crosswalks, and pavement markings throughout the City. Washington Street from Avenue 50, north to Channel Drive and Avenue 50 from Park Avenue, east to Jefferson Street are not included in this project. These areas were re -striped recently as part of other street improvement projects. If approved by the City Council, the tentative schedule for this project is as follows: • Receive Authorization to Bid April 15, 2003 • Bid Opening May 9, 2003 • Award of Contract June 3, 2003 • Project Start June 16, 2003 • Project Completion July 17, 2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve specifications and authorize staff to receive bids for Project No. 2003-10, Citywide Re -striping Program; or 2. Do not approve specifications and do not authorize staff to receive bids for Project No. 2003-10, Citywide Re -striping Program; or 3. Provide staff with alternative direction. Respectfully submitted, iTimothy s n t Public Work rector/City Engineer E; J T:\Pwdept\Council\2003\030415a.doc 2 Approved for submission by: l Thomas P. Genovese, City Manager Attachment: 1. City of La Quinta Pavement Legend & Striping Areas el 6 T:\Pwdept\Council\2003\030415a.doc 3 ATTACHMENT City of La Quinta Pavement Legend & Striping Areas Location From To Adams Street Avenue 48 Darby Road Airport Boulevard Monroe Street Madison Street Alden Circle Seely Drive End Arbola Circle Frontera Drive End Avenida Bermudas Calle Tampico Calle Tecate Avenue 48 Washington Street Jefferson Street Avenue 50 Eisenhower Drive Park Avenue Avenue 50 Jefferson Street Madison Street Avenue 52 Avenida Bermudas Monroe Street Avenue 53 Madison Street Monroe Street Avenue 54 Jefferson Street Monroe Street Avenue 58 Jefferson Street Monroe Street Calle Tampico Eisenhower Drive Park Avenue Dune Palms Road Avenue 48 Fred Waring Drive Eisenhower Drive Washington Street Avenida Bermudas Fred Waring Drive Jefferson Street Washington Street Jefferson Street Avenue 48 1000' North Jefferson Street Avenue 54 Avenue 48 Jefferson Street Highway 111 Westward Ho Drive Jefferson Street Miles Avenue Country Club Drive Madison Street Avenue 54 Avenue 58 Madison Street Avenue 50 Avenue 52 Miles Avenue Jefferson Street Washington Street Monroe Street Avenue 53 Avenue 62 Washington Street Avenue 52 Avenue 50 Washington Street Channel Road Miles Avenue Washington Street Fred Waring Drive Darby Road Washington Street Miles Avenue Fred Waring Drive Westward Ho Drive Dune Palms Road 1000' West Westward Ho Drive Jefferson Street Dune Palms Road Arosa Way Villeta Drive Sanita Drive Avenida Navarro Calle Chillon Calle Tampico Avenida Alvarado Avenida Montezuma Calle Yucatan Avenida Alvarado Calle Tecate Avenida Montezuma Avenida Carranza Avenida Montezuma End Avenida Carranza Calle Tecate Avenida Montezuma Avenida Cortez Avenida Montezuma Calle Colima Avenida Cortez Avenida Montezuma Calle Sonora Avenida Diaz Avenida Montezuma Calle Yucatan Avenida Diaz Calle Tecate Avenida Montezuma Avenida Herrera Avenida Montezuma End Avenida Herrera Calle Tecate Avenida Montezuma Avenida Juarez Avenida Montezuma Calle Yucatan Avenida Juarez Calle Nogales Avenida Montezuma Avenida Juarez Calle Tecate Calle Chihuahua Avenida La Fonda EB Desert Club Drive Avenida Bermudas Avenida La Fonda WB Desert Club Drive Avenida Bermudas Avenida La Fonda" Desert Club Drive Washington Street Avenida La Fonda EB Calle Tamazula Calle Rondo e� T:\\pwdept\staffllindsey\Pavement Legend & Striping City of La Quinta Pavement Legend & Striping Areas Location From To Avenida La Fonda WB WTM Calle Tampico Avenida La Fonda Avenida La Jarita Calle Quinto Calle Rondo Avenida La Torres Calle Rondo Calle Quinto Avenida Madero Avenida Montezuma Calle Madrid Avenida Madero Calle Madrid Avenida Montezuma Avenida Madero Calle Ensenada Avenida Montezuma Avenida Madero Calle Tecate Avenida Montezuma Avenida Martinez Avenida Bermudas Eisenhower Drive Avenida Martinez Eisenhower Drive Calle Tampico Avenida Mendoza Avenida Montezuma Calle Tampico Avenida Mendoza Avenida Montezuma Avenida Bermudas Avenida Montezuma Calle Madero Eisenhower Drive Avenida Montezuma EB Eisenhower Drive Avenida Bermudas Avenida Montezuma WB Avenida Bermudas Eisenhower Drive Avenida Morales Avenida Montezuma Calle Durango Avenida Naran'a Calle Rondo Calle Quinto Avenida Nuestra Calle Kalima Calle Guatemala Avenida Nuestra Calle Rondo Calle Tamazula Avenida Obre on Avenida Montezuma Avenida Montezuma Avenida Obre on Calle Tecate Avenida Montezuma Avenida Ramirez Avenida Montezuma End Avenida Ramirez Calle Tecate Avenida Montezuma Avenida Rubio Avenida Montezuma Calle Yucatan Avenida Rubio Calle Tecate Avenida Montezuma Avenida Tu'un a Calle Quinto Calle Rondo Avenida Tu'un a End Calle Quinto Avenida Ultimo End Calle Rondo Avenida Vallejo Avenida Montezuma End Avenida Vallejo Calle Tecate Avenida Montezuma Avenida Velasco Avenida Montezuma End Avenida Velasco Calle Tecate Avenida Montezuma Avenida Villa Avenida Bermudas Avenida Navarro Avenida Villa Avenida Navarro Calle Tampico Avenue 47 Washington Street Adams Street Blazing Star Trail Buttercup Lane Dune Palms Road Blazing Star Trail Star Flower Trail Buttercup Lane Bottlebrush Drive Washington Street Date Palm Drive Bradford Circle Seely Drive End Brid ette Way Miles Avenue Desert Stream Way Buttercup Lane Blazing Star Trail Marigold Lane Caleo Bay Avenue 47 Avenue 48 Calico Circle Blazing Star Trail End Calle Amigo Avenida Bermudas Desert Club Drive Calle Arroba Avenida Montezuma Avenida Bermudas Calle Barcelona Desert Club Drive. Avenida Bermudas Calle Cadiz Desert Club Drive Calle Fortuna Calle Chihuahua Avenida Montezuma Avenida Bermudas Calle Chillon Avenida Montezuma Avenida Bermudas Calle Colima Avenida Montezuma Avenida Bermudas T:\\pwdept\staff\lindsey\Pavement Legend & Striping City of La Quinta Pavement Legend & Striping Areas Location From To Calle Durango Avenida Montezuma Avenida Bermudas Calle Ensenada Avenida Montezuma Avenida Bermudas Calle Estado EB Desert Club Drive Avenida Bermudas Calle Estado WB Desert Club Drive Avenida Bermudas Calle Fortuna Desert Club Drive Calle Cadiz Calle Guatemala Avenida Nuestra Avenida La Fonda Calle Gua ama Avenida Tu'un a Avenida Narania Calle hidal o Avenida Obre on Avenida Bermudas Calle Hueneme Avenida Nuestra Avenida La Fonda Calle Iloilo Avenida Nuestra Avenida La Fonda Calle Jacumba Avenida La Fonda Avenida Nuestra Calle Kalima Avenida Nuestra Avenida La Fonda Calle Madrid Avenida Cortez Eisenhower Drive Calle Madrid Eisenhower Drive Avenida Bermudas Calle Monterey Avenida Montezuma Avenida Bermudas Calle Nogales Avenida Montezuma Eisenhower Drive Calle Nogales Eisenhower Drive Avenida Bermudas Calle Obispo Calle Tampico End Calle Obispo End Calle Tampico Calle Paloma Avenida La Fonda Avenida Nuestra Calle Paloma Avenida Tu'un a Calle Tampico Calle Paloma Calle Tampico Avenida La Fonda Calle Potrero Avenida Madero Avenida Bermudas Calle Quinto Avenida La Fonda Calle Estado Calle Quinto Avenida Nuestra Avenida La Fonda Calle Quinto Calle Tampico Avenida La Fonda Calle Quinto Calle Tampico Avenida Ultimo Calle Rondo Avenida Ultimo Calle Tampico Calle Rondo Calle Tampico Avenida Nuestra Calle Serena Vista Grande End Calle Sinaloa Avenida Montezuma Eisenhower Drive Calle Sinaloa Eisenhower Drive Avenida Bermudas Calle Sonora Avenida Montezuma Eisenhower Drive Calle Sonora Eisenhower Drive Avenida Bermudas Calle Tamazula Avenida Nuestra Avenida La Fonda Calle Tampico Washington Street Park Avenue Calle Tecate Avenida Bermudas Avenida Madero Calle Temecula Avenida Madero Avenida Martinez Calle Yucatan Avenida Alvarado Avenida Juarez Cameo Dunes Cameo Palms Drive End Cameo Palms Drive Singing Palms Highland Palms Camino Armarillo Ocotillo Drive End Camino Azul End Camino Rosada Camino Del Oro Camino Lavanda Ocotillo Drive Camino Del Oro Ocotillo Drive Camino Azul Camino La Cresta Camino Del Oro End Camino Lavanda End End Camino Rosada Camino Azul Ocotillo Drive Canterra Circle Ocotillo Drive End T:\\pwdept\staffllindsey\Pavement Legend & Striping City of La Quinta Pavement Legend & Striping Areas Location From To Canterra Drive Ocotillo Drive Mila o Drive Carmen Place Villeta Drive End Carnes Circle Seely Drive End Carrie Court Brid ette Way End Cloud View Way Summer View Way Desert Fall Way Coldbrook Lane Miles Avenue End Cortez Lane Roadrunner Lane End Cortez Lane Roudel Lane Roadrunner Lane Crestview Terrace Highland Palms Drive Cameo Palms Drive Crystol Place Villeta Drive End Dalea Circle Blazing Star Trail End Date Palm Drive Saguaro Drive Sagebrush Avenue Desert Air Drive Desert Crest Drive End Desert Air Drive Desert Stream Drive Desert Crest Drive Desert Club Calle Tampico Avenue 52 Desert Club End Calle Tampico Desert Crest Drive Desert Air Street Dune Palms Road Desert Eagle Court Desert Stream Drive End Desert Fall Way Summer View Way Cloud View Way Desert Fox Drive Desert Crest Drive End Desert Fox Drive Desert Stream Drive Desert Crest Drive Desert Hills Court Desert Crest Drive End Desert Rock Court Desert Fox Drive End Desert Sand Court Desert Crest Drive End Desert Stream Drive Dune Palms Road Desert Eagle Court Desert Wind Court Desert Air Street End Diane Drive Brid ette Way End Estelo Court Villeta Drive End Foxtail Circle Buttercup Lane End Forbes Circle Las Vista Drive Via Coronado Francis Hack Lane Avenida Bermudas End Frontage Road Avenue 47 Singing Palms Drive Frontage Road Singing Palms Drive Washington Street Fronterra Drive Ocotillo Drive Ladera Drive Golden Sands Cameo Palms Drive End Goldenrod Circle Buttercup Lane End Highland Palms Drive Washington Street End Horseshoe Lane Roadrunner Lane End Hummingbird Lane Fiesta Drive End Iris Court Blazing Star Trail End Irwin Circle North Harland Drive End Kara Court Brid ette Way End La Palma Drive Adams Street Las Vistas Drive La Palma Drive Camino Azul Adams Street Laderra Drive Fontera Drive End Laderra Drive Los Manos Drive Frontera Drive Lake La Quinta Washington Street Caleo Bay Las Vistas Drive Seel Drive Fred Waring Drive Lati o Circle Los Manos Drive End T:\\pwdept\staffllindsey\Pavement Legend & Striping City of La Quinta Pavement Legend & Striping Areas Location From To Los Manos Drive Miles Avenue Oxotillo Drive Lowe Drive Seely Drive North Harland Drive Malia Circle Ladera Drive End Marguerite Court Star Flower Court End Marigold Lane Blazing Star Trail Buttercup Lane Marigold Lane Blazing Star Trail End Mariposa Court Blazing Star Trail End Mila o Drive Camtera Drive Ocotillo Drive Nolan Circle North Harland Drive End North Highland Drive Miles Avenue West Harland Drive Nuevo Drive Los Manos Drive End Ocotillo Drive Frontera Drive End Ocotillo Drive Adams Street Frontera Drive Pala Circle Camtera Drive End Palm Garden Place Cameo Palms Drive End Paloma Court Calle Paloma End Park Avenue Calle Tampico Park Avenue Ramblewood Court Sunbrook Lane End Roadrunner Lane Cortez Lane Westward Ho Drive Roudel Lane Cortez Lane End Saffron Court Star Flower Court End Sagebrush Avenue Washington Street Date Palm Drive Saguaro Drive Washington Street Sagebrush Avenue Sand Flower Place Cameo Palms Drive End Sanita Drive Arosa Way End Seasons Way Calle Tampico Springtime Way Seely Drive Bradford Circle Miles Avenue Seely Drive Forbes Circle Bradford Circle Simon Drive Washington Street Highway 111 Singing Palms Drive Cameo Palms Drive End Singing Palms Drive Washington Street Cameo Palms Drive Sonesta Way Villeta Drive , Villeta Drive S rin brook Lane Summerbrook Court End Springtime Way Desert Club Drive End Star Flower Trail Dune Palms Road End Summer View Way Springtime Way Desert Fall Way Sunbrook Lane Coldbrook Lane End Sunbrook Lane Ramblewood Court Coldbrook Lane Sweetbush Lane Buttercup Lane End Tiara Place Villeta Drive End Tortola Circle Ladera Drive End Verbena Drive Star Flower Court End Vervena Drive Star Flower Trail End Via Caliente Via Del Monte End Via Coronado Forbes Circle End Via Del Monte Via Caliente Via Sevilla Via Del Sol End Via Sevilla Via Sevilla Via Coronado Washington Street Via Tran uillo iVista Grande End t7 i T:\\pwdept\staff\lindsey\Pavement Legend & Striping City of La Quinta Pavement Legend & Striping Areas Location From To Victoria Drive Brid ette Way End Villeta Drive Sanita Drive Sonesta Way Violet Court Brid ette Way End Vista Grande Jefferson Street End West Harland Drive North Harland Drive Seely Drive Willow Court Blazing Star Trail End Winter Cove Court Summer View Way End i2, T:\\pwdept\staffllindsey\Pavement Legend & Striping T "t 4 Q" 4 it 014� COUNCIL/RDA MEETING DATE: April 15, 2003 Approval of a Request by the California Public Employees Retirement System (CaIPERS) to Utilize the Council Chambers for a Financial Planning Seminar for Retirees, September 17, and December 17, 2003, 8:00 a.m. to 3:30 p.m. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the request by CaIPERS to utilize the Council Chambers for a Financial Planning Seminar for Retirees on September 17 and December 17, 2003, 8:00 a.m. to 3:30 p.m. FISCAL IMPLICATIONS: In accordance with the Guidelines for Use of Civic Center Facility, facility fees are not applicable. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: CaIPERS has requested that the Council Chambers be made available for a Financial Planning Seminar for Retirees on September 17 and December 17, 2003 from 8:00 a.m. to 3:30 p.m. The request meets all the requirements of the facility use as contained in the City's Guidelines (Attachment 1). A complete application has been submitted (Attachment 2) for the City Council's consideration. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the request by the California Public Employees Retirement System (CaIPERS) to utilize the Council Chambers for a Financial Planning Seminar for retirees September 17 and December 17, 2003 from 8:00 a.m. to 3:30 p.m.; or 73 2. Do not approve the request from the CalPERS; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building & Safety Approved for submission by: homas P. Genovese, City Manager Attachments: 1. City Guidelines 2. Application 7 1 CITY OF Lk QunrrA ATTACHMENT 1 GO ZLnMS FOR USE OF CIVIC CSNTSR FACILITY 1. Council Chamber - seats 1.06. 2. Study Session Room - seats 33. 3. Groups are to use the Study Session Room unless. the' • size, of the group - or the need for audio-visual equipment necessitates use of the Council Chamber. II, CITY USE OF CIVIC CS1rrER 1. The primary use of the Council Chamber and Study Session Room is for the conduct of meetings for the entities listed below: a) City Council b) Planning Commission c) Community Services Commission d) Design Review Board e) Art in Public Places f) Investment Task Force g) Other City appointed boards, commissions and committees 1. Other non-profit and Governmental Agencies, 501(c) entities, that serve residents of La Quinta, may be granted permission by the City Council to use the facilities. 1. A person or group desiring to use Civic Center facilities must file an Application for Use Permit with the City Manager's Office. Applications must be completed and submitted.at least three calendar weeks prior to the scheduled event, unless otherwivo wajvV0 by the Ci t council, Y '►7 2. All qu.alifisd grOWS uXJM the council Chamber and Study' SjWgi b Roqa eaust ;hwm $500, 000 general liability illsul"`ance C rat 1 i ne the Citv._ of T �,..;.. � „ �rr1A; rMal natrt�d " insured. Groups that do not have' insurance may _Purchase special event i"urance through the City'stinsurance policy. 3. 1 ,applicants must indemnify and hold the kity drmless from any and all losses and/or cl ms. :17,180tde''mnification-forms will bed provided by the Cit and accompany submittal of the Use Permit Applica on. 4. Users of the Council Chamber and Study Session Room will 4be responsible for all damage to the building, appurtenances thereto, and shall be responsible. for reimbursement to the City for any loss or damage to City property caused by such use. 5 . The City must be notified as soon as possible of any cancellations, so that the facility may be reassigned. 6. Approval shall be granted by the City Council. The City Manager is authorized to permit a use when the Council meeting schedule precludes Council' consideration in a timely manner. Approved permits will be issued to the person filing the application prior to the event. 7. In the interest of widest community use of the Civic Center facilities, no one non-profit community group shall use the facility more than eight (8) hours per month.* 1. The City shall charge for after hours use of Civic Center facilities. Said charge is to recover full cost for use of the facility (personnel, equipment, electricity, etc.) and shall be paid prior to the use. The hourly. rate shall be established by the Council during the City's Annual Budget Review process. * Governmental Agencies are exempt from this requirement. �U' 2. A refundable cleaning deposit is required. The City may withhold all, or a portion, of the deposit if cleanup is required. The deposit will be established based on the use as follows:*_ (a) Session Room = $200 _ (b) Council Chambers (up to • 53 people) _ $300 (c) Council Chambers (54 people plus) _ $500 VI. 1. City.owned,audio visual and public address equipment may -be used, provided City staff is responsible for its operation. 1. Any proposed use of the Council Chamber or Study Session Room TIOcnil arty scheduled shall not lead to the meeting. cancellation of a 2. For non -City functions, use of the Chamber and Study Session Room shall not be prior to 8 a.m. or extend beyond 10 p.m. 3. Food, water, and -beverages shall not be consumed in the Civic Center facilities. 4. Smoking shall not be permitted anywhere in the Civic Center. 5. 6. Juvenile organizations shall have adequate supervision when using Civic Center facilities at a ratio of not less than one adult per twenty minors.' Disregard of this rule shall be considered cause for immediate cancellation of.the Use Permit. Any approved Application for Use of Facilities may b revoked without previous notice where conflicting dat*s.- with a City purpose have subsequently developed. For l other cause(s), permits may be revoked at any time, 24 hours notice. * Governmental Agencies -are exempt from this requirement.. 71 - 5 7. No animals, except those necessary for disability assistance, are permitted in the Civic Center. S. No admission fees may be charged, unless as a fund- raiser for the organization renting -the facility. 9. These guidelines may be modified at the discretion of the City.Council. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - r - FY 1993/94 hourly rate for use of the facilities is $32 IN t ATTACHMENT 2 Persou (s) In Charga ; ,.,�dseyw- _ Ca4wV%4 I Phone,; �1 b � 3� •'3�q:� Address U 613_ P S`V 'j .. G4ZAfw►OlTV Cam- 07 STJ �f Facility Requested: 0"Ouk� CAmqkmj Type of Rvent: Public OC Private Description of Activity:�j��rN�i�- pate (s) of Uve: &7 d t Z 1 43 Size of Group: Time of Use; Start m /p.m.) �� Finish ca.m. / ) 330 PYL-N Total Hours of Use x $32. /hour N Certificate of Additional Insured Attached: —or— City Insurance Requested: Fee Paid: S Refundable Cleaniag Deposit Paid: Session Roca = 0200 Council Cambers (up to 53 People) = $300 ` Council Ch era (34 people plus) = $300 Total Paid; The umdersiqued hereby agreaa to abide by the rules aAd regulations of the City of La Quiata relating to the ule of public facilities. Date: �J/03 /03 —signature: 1 w- Deposit Required For: AJ 1f4r- Deposit Returned: Date; XOTZ: no perm ■wmao cAe pppucatxoA 4m4 the sr.&% NAL ot xatormc&aa fie% co sA oxvlcer of me i Ova"Ortag It *-A+ Aosoon &a Ref, ap oft-vaer o= FAo organs-s4m.an !or Niue; opplaascsop #s oado. ao/oAe . •we present wr4stea •Mcoor464149a Iron coo V"%P to wzya. 73 � .rw�C1� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: April 15, 2003 BUSINESS SESSION: ITEM TITLE: Approval of a California Department of Conservation Grant for a Recycling Program CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the grant application for a California Department of Conservation Grant to continue a beverage container recycling program. FISCAL IM PUCATIONS: The City is eligible to receive $8,095 to continue beverage container recycling or litter reduction activities. Approval of this item would allow the City to submit the required application to receive these funds. CHARTER CITY IM PUCATIONS: None. BACKGROUND AND OVERVIEW: Every year, the California Department of Conservation allocates funds to cities and counties to conduct beverage container recycling (i.e. glass, plastic, and aluminum) and litter reduction programs. Cities receive at least $5,000 plus additional funds based on population. This year, the City of La Quinta is eligible to receive $8,095. To receive these funds, the City must submit a grant application describing proposed activities by April 30, 2003. One of the funding categories for eligible activities under this grant is "Cooperative Marketing/Buy Recycled," which requires the City to "buy or use products made from recycled beverage container material." The City wishes to take advantage of this f undirn'g opportunity to purchase and install eight (8) benches made of recycled content at the La Quinta Park located at Adams Street and Westward Ho Drive. so The benches cost approximately - $1000 each (total of $8000), including installation. The City will be reimbursed by June 30, 2003. The funds must be expended by June 30, 2004, and will be used to pay James E. Simon Co., the contractor responsible for purchasing and installing the benches at the La Quinta Park. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the grant application for a California Department of Conservation Grant for a beverage container recycling program; or 2. Do not approve the grant application for a California Department of Conservation Grant for a beverage container recycling program; or 3. Provide staff with alternative direction. Respectfully submitted, Terry Deeringer, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft Grant Application 2 a] ATTACHMENT 1 Please complete this form and return to the Department of Conservation by Aaril 30, 2003. If your mailing or contact information is incorrect, please make the necessary changes. Field Representative: Laurie Yee (916) 324-1237 City/County Name Eligible Funding Amount Funding Cycle The City of La Quinta $8,095 FY 2003/2004 City/County Mailing Address City County State Zip Federal ID or Tax P.O. Box 1504 La Quinta Riverside CA 92253 Reporting # 95-3740431 City/County Contact Person Telephone Number Fax Number E-Mail Address Ms. Terry Deerin er 760 777-7041 760 777-7101 tdeering@la-guinta.org Please check if you are a: Name of Lead Agency or JPA Submitting Form on Behalf of City/County ❑ An individual city or county _ ❑ Lead agency (for other entities) ❑ JPA Lead Agency/JPA Mailing Address City County State Zip Federal ID or Tax Reporting # Lead Agency /JPA Contact Person Telephone Number Fax Number E-Mail Address Identify the beverage container activity(ies) that you plan to implement with your city/county payment program funds. Include estimated dollar amounts. Check all boxes that apply. " ^ +a • ! r • r • r r ' - s r r Subtotal $ Restaurants/Bars Public Transit Equipment/Supplies: Power Washer [IShopping Mall ❑Civic Centers ❑Vehicle/Truck ❑Trailer ❑Theatres ❑City/County Parks []Recycle Bins ❑Safety Equipment (gloves etc.) ❑Special Events ❑Hotels ❑Liners/Bags ❑Storage Container (rolls, ❑Airports ❑Schools ❑Lift gate dumpsters, etc.) ❑Gas Stations ❑Elementary ❑Other: ❑Government Buildings ❑Middle ❑Sports Complexes ❑High School ❑Businesses ❑Colleges/Universities ❑Theme Parks ❑Other: Please specifyY— ..Curbside Recycling Program Subtotal $ ❑Commercial Senior Housing Equipment/Supplies: I nTr-a-'iler []Mobile Home Parks ❑Residential ❑Vehicle/Truck ❑Safety Equipment (gloves etc.) ❑Condominiums []Other: ❑Recycle Bins ❑Storage Container (rolls, ❑Apartments (Please specify) ❑Liners/Bags dumpsters, etc.) []Lift gate ❑Other: ❑Power Washer - • Subtotal $ Events Adopt -A-: Equipment/Supplies:7[3Safety Power Washer ❑Public Parks ❑School ❑Volunteer Incentives❑Trailer ❑Beach []Sports Complexes ❑Vehicle/Truck Equipment (gloves etc.) ❑Recreational Areas ❑Other: ❑Recycle Bins []Storage Container (rolls, ❑Roadway (Please specify) ❑Liners/Bags dumpsters, etc.) ❑Lift gate ❑Other: • r Subtotal $ Promotional Items Billboard/Signs Newsletter/Brochures ❑Utility Bill Insert ❑Direct Mail ❑Print Ads ❑Web Page Ad ❑Media (TV, Radio, Video) ❑Other: Pleasespecify) 8 3 1 /03 ' •' - Subtotal $ School Education ❑Recycling Hotline rIPuppet Show/Live Production Materials/Supplies: ❑Workshops DExhibits/Demos ❑Classroom presentations ❑Recycling Guide ❑Bulletin Board ❑Assemblies ❑Other: ❑Brochures/Flyers/Posters ❑Public Education ❑Fairs fPleases ed ❑Educational Packets ' ersonnel/OtherSubtotal $ Recycling Coordinator Contractor/Consultant Training ❑Grant Administration ❑Staff ❑Other. Pleases ec' • ! • ' • x '" - - • Subtotal $ 81100 Facilitate conversion of Buy or use products made Oin rural areas — share cost for Other: recycled materials into from recycled beverage back hauling recycled (Please specify) new products by container material materials to market, share assisting to establish a purchase of equipment or new business initiate co-op for purchase of recycled materials GRAND TOTAL $ 8,100 Describe what you plan to accomplish. This should be a measurable target or goal. (Example: 1) By implementing beverage container recycling at all city parks, we hope to divert 10 percent more recyclable material from our landfill than last year.) Installation of park benches made from recycled plastic will increase public awareness about buying recycled by 20%. We also anticipate less repair & maintenance costs & longer life. Explain how the project/activity(ies) will be evaluated and how the data will be used to measure success. (Example: We will track our volume monthly, by material type and measure our progress by comparing the totals to last year.) Conduct survey to evaluate public's awareness about recycled products before park opens and 6 months after installation. Track maintenance cost 200012001 Program/Project Evaluation: Briefly describe the outcomes (effectiveness of your project(s) funded in fiscal year 2000/2001 (second cycle). (Examples: 1) Change in volume of beverage containers recycled as measured by pre/post tonnage reports, 2) Change in beverage container recycling awareness as measured by pre/post consumer surveys.) Increased knowledge of buying recycled products by 20%, and show reduction in maintenance costs for recycled benches over wooden benches for same period of time. Has your city/county prohibited the siting of a supermarket site, caused a supermarket site to close its business and/or adopted a land use policy that restricts or prohibits the siting of a supermarket site within its jurisdiction since 1/1/2000? If yes, please provide an explanation. (Provide a copy of any current policy or ordinance relating to beverage container recycling.) ❑Yes �]No Explanation: SELF -CERTIFICATION ;mac �-- .� l (name) (title) �""1 +� �� CC" � 1 � � �� `—, certify That the city or --Rivers county of i e has expended $ 6,095 from the Department of Conservation's 200012001 citylcounty payment program for beverage container recycling activities. THE SUBMISSION OF FALSE INFORMATION WITH INTENT TO DEFRAUD IS 7 CRIME PUNISHABLE BY SUBSTANTIAL FINES, UP TO THREE YEARS IMPRISONMENT, OR BOTH. KNOWING THIS, I CERTIFY UNDER PENALTY OF PERJURY THAT THE FACTS REPRESENTED HEREIN ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. S' natur Representative or gin thorized to Expend Funds Title (Named on Resolution) -► •yes--� - City Manager P anted Name of Above Representative or Designee Date Thomas P . Genovese #// S— /03 This form must be received by Ayri130, 2003. Send to: Department of Conservation, Division of Recycling, Community Outreach Branch, City/County Payments, 801 K Street, MS 20-24, Sacramento, CA 95814-3533, fax to (916) 322-8758 or e-mail to your field representative. If you need assistance please call (916) 322-0613 or 1-800-RECYCLE and ask for 83 your field representative (listed on the front of the form). 1 /03 COUNCIL✓RDA MEETING DATE: April 15, 2003 Adoption of a Resolution Accepting a Donation of $1,000 from Mr. Duane Knapp for the La Quinta Police Department RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: a STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the acceptance of $1,000 from Mr. Duane Knapp to the La Quinta Police Department. FISCAL IMPLICATIONS: The $1,000 will be used to offset some of the expenses associated with retrofitting the Community Oriented Policing Station. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On April 7, 2003, Mr. Duane Knapp donated $1,000 for use by the La Quinta Police Department. His donation was meant to show his appreciation for the Community Oriented Policing Program which is based out of the Village sub -station. In order to accept the money, the City must adopt a resolution formally accepting the donation. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the acceptance of $1,000 from Mr. Duane Knapp to the La Quinta Police Department; or 2. Do not adopt a Resolution of the City Council approving the acceptance of $1,000 from Mr. Duane Knapp to the La Quinta Police Department; or 3. Provide staff with alternative direction. 84 Respectfully submitted, y Tom Hartung, Directo of Building and Safety Approved for submission by: 1 Thomas P. Genovese, City Manager S:\CITYMGR\STAFF REPORTS ONLY\AIPF 32.DOC 8) 2 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA ACCEPTING A CASH DONATION WHEREAS, on April 7, 2003, Mr. Duane Knapp generously donated $1,000 for use by the La Quinta Police Department; and WHEREAS, money was donated to the City of La Quinta and was not given to or limited to the use of any particular employee or official; and, WHEREAS, it is in the best interest of the City of La Quinta to accept the donation to defer some of the costs associated with operating the Community Oriented Policing Office. NOW, THEREFORE, the City Council of the City of La Quinta does hereby RESOLVE as follows: 1. The City of La Quinta hereby accepts the donation of $1,000 from Mr. Duane Knapp. 2. The City Manager is hereby directed to utilize the funds to defer some of the costs associated with opening the Community Oriented Policing Office. PASSED, APPROVED and ADOPTED this 15th day of April, 2003 by the following vote: AYES: NOES: ABSTAIN: ABSENT: Don Adolph, Mayor City of La Quinta, California EG S:\CITYMGR\STAFF REPORTS ONLY\AIPF 32.DOC 3 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California ATTEST: M. KATHERINE JENSON, City Attorney City of La Quinta, California 87 S:\CITYMGR\STAFF REPORTS ONLY\AIPF 32.DOC 4 OF COUNCIL/RDA MEETING DATE: April 15, 2003 ITEM TITLE: Approval of a Professional Services Agreement (PSA) with Traffex Engineers, Inc. to Provide Traffic Engineering Services. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: To authorize the City Manager to enter into a Professional Services Agreement (PSA) for the period of one year with the firm of Traffex Engineers, Inc., in an amount not to exceed $60,000, to provide traffic engineering services. FISCAL IMPLICATIONS: The Fiscal Year 2002-03 budget contains $41,600 in Account Number 101-452- 605-000 for Contract Engineer Services. The balance of the proposed contract will be contained in the fiscal year 2003-04 budget. Therefore, sufficient funding is available to support this PSA. BACKGROUND AND OVERVIEW: On September 17, 2002, City Council authorized staff to distribute a Request for Proposal (RFP) for contract traffic engineering services, and appointed a consultant selection committee in accordance with City Resolution 96-AD. On October 24, 2002, nine (9) proposals were received, of which four consultants were interviewed by the Consultant Selection Committee on February 24, 2003. Traffex Engineers, Inc. was selected by the Consultant Selection Committee as the top firm and a PSA has been prepared in order to hire Traffex Engineers, Inc. to provide traffic engineering services for the period of one year. The contract is based on an hourly fee of $135.00 per hour for traffic engineering services, in an amount not to exceed $60,000. Typical services to be provided by the Traffic Engineer include: • Identify and develop solutions for potential traffic safety issues • Oversee signal design and operation 83 • Develop traffic and parking control signage and marking plans • Develop alternate traffic calming programs • Review development plans for potential traffic issues • Represent Public Works as required at City Council and Planning Commission meetings • Review traffic collision and other police reports and advise City on traffic mitigation measures in order to avoid future accidents • Assist the City in preparing informational brochures on transportation issues for the public • If requested, assist the City in preparing an Annual Traffic Safety Report FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the City Manager to enter into a Professional Services Agreement for a period of one year with the firm of Traffex Engineers, Inc., in an amount not to exceed $60,000, to provide traffic engineering services; or 2. Do not authorize the City Manager to enter into a Professional Services Agreement for the period of one year with the firm of Traffex Engineers, Inc., in an amount not to exceed $60,000, to provide traffic engineering services; or 3. Provide Staff with alternative direction. Respectfully submitted, mothy`R-TJonisson, Public Works Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Professional Service Agreement (PSA) T:\PW DEPT\Council\2003\030415 RDA. doc 2 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal. corporation, and Traffex Engineers, Inc. ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to Traffic Engineering Services as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, it shall immediately inform City of such fact, and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five 1{' T:\Pwdept\Projects\PSAs\Traffex.doc Page 3 percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "Y (the "Special Requirements"). In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Sixty Thousand Dollars ($60,000) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgement such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 91 T:\Pwdept\Projects\PSAs\Traffex.doc Page 4 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Nazir Lalani, P.E. It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steve Speer, Assistant City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 94 TAPwdept\Projects\PSAs\Traffex.doc Page 5 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers,, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 5.2 Indemnification. The Consultant shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, "City indemnitees," from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) ("claims") and for errors and omissions committed by Consultant, its officers, anyone directly or indirectly employed by Consultant, any subcontractor, 33 TAPwdept\Projects\PSAs\Traffex.doc Page 6 and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence, sole negligence or willful misconduct, or that of its officers or employees. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgement or portion thereof rendered against the City indemnitees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall. be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors Q 4 TAPwdept\Projects\PSAs\Traffex.doc Page 7 to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies Q r expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are T:\Pwdept\Projects\PSAs\Traffex.doc Page 8 cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration Of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination For Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and T:\Pwdept\Projects\PSAs\Traffex.doc Page 9 that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be- in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: Traffex Engineers, Inc. Attention: Nazir Lalani, P.E. P.O. Box 5784 Ventura, CA 93005-0784 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgement or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. TAPwdept\Projects\PSAs\Traffex. doc Page 10 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Don Adolph, Mayor ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT - Traffex Engineers, Inc. By: Name: Nazir Lalani Title: Principal Associate Date: Date: 33 TAPwdept\Projects\PSAs\Traffex.doc Page 11 Exhibit A Scope of Services As directed by City staff, Traffex Engineers, Inc. shall provide traffic engineering services for the City to include, but not be limited to, the following: 1) Identify and develop solutions for and advise City staff on potential traffic safety issues. 2) Oversee traffic signal design and operation. 3) Develop traffic and parking control signage and marking plans. 4) Develop alternative traffic calming programs. 5) Review development plans including environmental impact reports and impact studies for potential traffic issues and advise City on possible solutions. 6) Represent Public Works at City Council and Planning Commission if requested. 7) Review traffic collision and other police reports and advise City staff on traffic issues involved. 8) Assist City in preparing informational brochures for the public. 9) If requested, assist City in preparing an annual traffic safety report. 10) Mentor City's traffic technician on data collection, report preparation and signal/striping plan layout. 33 Page 12 Exhibit B Schedule of Compensation Payment shall be in full at the rates listed in the Schedule of Billing Rates attached herewith for the actual hours submitted in conformance with Section 2.2 of the Agreement. Total compensation for all work under this contract shall not exceed Sixty Thousand Dollars ($60,000) except as specified in Section 1.6 - Additional Services of the Agreement. Schedule of Billing Rates Professional Staff Hourly Rates Firm Principal (Registered Professional Engineer) $135.00 Upon receipt by City and under separate invoice the Consultant shall provide the traffic engineering support services at the following rates: Support Staff Engineer Drafter/Technician Secretary Reimbursable Items Hourly Rates $ 90.00 $75.00 $ 50.00 Travel, subsistence, reproduction, telephone, supplies and other non -wage costs directly related to the project will be billed at cost. Page 13 Exhibit C Schedule of Performance The Contract period for traffic engineering services shall be one year from the date of this Contract, unless extended by amendment by the City. 1 e 1 Page 14 Exhibit D Special Requirements None. Page 15 AGENDA CATEGORY: BUSINESS SESSION: ! COUNCIL/RDA MEETING DATE: April 15, 2003 CONSENT CALENDAR: Consideration of Modification to the Landscaping On the Southeast Corner of Washington Street And Highway 111 RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Authorize staff to solicit three quotes for the design portion of the modifications to the southeast corner of Washington Street and Highway 111 and authorize the City Manager to execute a Professional Services Agreement with the selected landscape architect in an amount not to exceed $5,000. FISCAL IMPLICATIONS: Should the City Council authorize staff to solicit three quotes for the design portion of the modifications to the southeast corner of Washington Street and Highway 111, and authorize the City Manager to execute a Professional Services Agreement with the selected landscape architect in an amount not to exceed $5,000, Art in Public Places funds can be used to cover the cost of the design phase of the modifications. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the March 4, 2003 City Council meeting the City Council discussed the landscaping at the southeast corner of Washington Street and Hwy. 1 1 1, as provided in Attachment 1. A location map is provided as Attachment 2. The Cultural Arts Commission reviewed the project at their March 13 meeting, and after some discussion, recommended that a landscape architect be involved with the improvements to the location. Per Section 2.65.110 B (3) and (5) of the Art in Public Places Ordinance, Art in Public Places funds can be used to fund landscaping to enhance the existing art piece and surrounding area, as provided in Attachment 3. 103 CC.252.La auinta Court Art Piece Landscaping..doc Should the City Council wish to have a landscape architect provide enhancements to the location, staff can solicit three quotes for the design portion of the project and enter into a Professional Services Agreement with the landscape architect to provide design services. Once a landscape architect is hired to redesign the location, the suggested enhancements will be brought back for City Council consideration at a future meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize staff to solicit three quotes for the design portion of the modifications to the southeast corner of Washington Street and Highway 1 1 1, and authorize the City Manager to execute a Professional Services Agreement with the selected landscape architect in an amount not to exceed $5,000; or 2. Do not authorize staff to solicit three quotes for the design portion of the modifications to the southeast corner of Washington Street and Highway 1 11; or 3. Provide staff with alternative direction. ResbectfulIJ submitted, Dodie Horvitf, CbMmunity Services Director Approved for submission by: qmas P. Genovese, City Manager Attachments: 1 . Minutes from the March 4, 2003 City Council Meeting 2. Location Map for the Site 3. Section 2.65.1 10 B (3) and (5) of LQMC Chapter 2.65 CC.252.La Quinta Court Art Piece Landscaping..doc ATTACHMENT 1 1' t4 City Council Minutes 10 March 4, 2003 discussion about the homeless shelter in Palm Springs, and some questions as to whether or not it should even be brought before the Committee. Chamber of Commerce Workshop & Information Exchange Committee — Council Member Perkins reported the Chamber is looking for a larger facility with better exposure. Council Member Adolph noted the Legislative luncheon is Friday, March 7th League of California Cities -Riverside Division — Council Member Henderson announced the March 6th Legislative dinner has been cancelled. SunLine Transit. Agency/SunLine Services Group — Mayor Adolph stated SunLine is getting hit by the State much like the cities, and is looking at ways to deal with it. All other reports were noted and filed. DEPARTMENT REPORTS Mayor Adolph complimented the City Clerk's Office on putting on a nice program at the United Way dinner. ftft 5-A. REPORT ON LANDSCAPING AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND WASHINGTON STREET - LA QUINTA COURT. Council Member Sniff stated he feels the site is incomplete at best and an eyesore at worst. He believes it needs some type of lateral work such as boulders, and suggested some type of colored tile with an attractive pattern to enhance the flat concrete area and concrete walls. He further suggested the use of stones, up to three feet high, in the landscape areas to provide some definition. Mayor Adolph agreed with taking a long hard look at the site for some type of enhancements. Council Member Henderson questioned tile making a difference in the way the site looks from the street when vehicles 'go by. Council Member Sniff noted the area is inclined, and stated he is not suggesting a small pattern but rather one that gives a sense of flow and color. r mopJ l .; 3 City Council Minutes 11 March 4, 2003 Council Member Henderson asked who owns the concrete area, to which Community Development Director Herman replied he didn't know. Council Member Henderson suggested using something vertical to improve the site. Council Member Perkins stated he doesn't have a problem with tile but cautioned against drawing the attention of drivers from traffic. In response to Council Member Henderson, City Manager Genovese stated the project can be forwarded to the Cultural Arts Commission for review and an RFP done for design concepts. Council Member Sniff stated he would like to see the project expedited and dealt with within the next three months. 9. POLICE CHIEF REPORT. Council Member Osborne thanked Police Chief Horton for the helicopter tour of the City. _ MAYOR AND COUNCIL MEMBERS' ITEMS - None Council recessed to Redevelopment Agency meeting. Council reconvened and recessed to and until 7:00 p.m. .6 7:00 P.M. Council reconvened with all members present with the exception of Council Member Perkins. PUBLIC COMMENT Sandra Hawks, 78-770 Spyglass Hill, spoke on behalf of the residents of Bajada, Painted Cove, and La Quinta Fairways who would like to know when the strip at Park Avenue and Avenue 50 will be landscaped. 1 , Mayor Adolph referred the matter to staff. 01%27100 THU 08:41 FAX ATTACHMENT 2 it W. ` �• ! �;'�y�L ,ids � A� � � ,� , .- „_,, rx ICY E o� 07-27-00 09:41 RECEIVED FROM: ATTACHMENT 3 by strict compliance with this Chapter. 2.65.110. Art in Public Places Fund. A. Accounting. The Fees imposed pursuant to Section 2.65.090 of this Chapter and any other monies collected in accordance with provisions of this Chapter shall be deposited in a separate account, entitled the "Art in Public Places Fund". The City Manager, or his/her designee shall establish accounting records sufficient to identify and control these funds. The amounts held in the Art in Public Places Fund shall otherwise be accounted for, deposited, invested and expensed as provided by law and the practices and policies of the City. The account containing these funds may be invested along with other moneys of the City and the investment earnings thereon shall be used for and be subject to the same restrictions established in subsection (B)• B. Use of Fund. Expenditures of the Fees collected in the Art in Public Places Fund may include the following: 1. The cost of Art Work and its installation. 2. The cost of purchase or lease of Art Sites. 3. Water works, landscaping, lighting and other objects which are an integral part of the A cork. 4. Frames, mats, pedestals, and other objects necessary for the proper presentation of the Art Work. ft2005. Walls, pools, landscaping, or other architectural or landscape architectural elements necessary for the proper aesthetic and structural placement of the Art Work. 6. Expenditures for maintenance and repair of Art Work. 7. Administrative expenses to otherwise implement any provision of this Chapter, however, in no event shall said administrative expenses exceed 5% of the total funds in the account on July 1 of any year nor $25,000 in any fiscal year. C. Endowments-. The Art in Public Places Fund shall also be used as a depository for endowments, bequests, grants or donations. Such sums may be expensed as set forth in subsection (B) of this section and for art exhibitions or displays as approved by the City Council. D. Replacement. For those Art Works that have been purchased with monies from the Art in Public Places Fund or donated to the City, the City may determine to sell or exchange existing Art Works for replacement Art Works. Any funds obtained from the sale of Art Work shall be credited to the Art in Public Places Fund. Art Work owned privately and on display by In -Lieu Agreement may be exchanged with City Council approval or the original Fee paid to the Art in Public Places Fund. 1 �' Ordinance XXX. -7- U COUNCIL/RDA MEETING DATE: April 15, 2003 ITEM M TITLE: Consideration of Street Name Change 2003-014, to Adopt a Resolution Changing the Name of Avenida Buena Ventura to Main Street Which is South of, and Parallel to Calle Tampico, East of Avenidas Bermudas. Applicant: Old Town La Quinta, LLC AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving Street Name Change 2003-014. None. None. Site Background: Avenida Buena Ventura exists from Desert Club Drive east and curves south to connect with Avenida La Fonda, west of the Senior Center parking lot (Attachment 1). Between Desert Club Drive and Avenida Bermudas the street existed only as a paper street. The applicant is presently constructing the "Old Town" project between Desert Club Drive and Avenida Bermudas with two parking lots on the northeast and southeast corners of Desert Club Drive and Avenida Buena Ventura. One of his primary streets, which he wishes to name Main Street, will align with the existing Avenida Buena Ventura. Applicable Code Provisions: The Municipal Code permits an applicant to request a street name change. The request requires a public hearing before the Planning Commission with final approval 1C.3 P:\STAN\wells old town Iq\snc 2003-014 cc rpt.wpd by the City Council. Required is the written concurrence of at least 60% of the affected property owners along the street in question. The General Plan requires that new extensions of exiting streets use the same name as the existing street. This requirement has initiated the street name change request. Request: The applicant had submitted a request for street names for his "Old Town" project in the area bordered by Calle Tampico, Desert Club Drive, Avenida La Fonda, and Avenida Bermudas. His request included naming the primary east -west street "Main Street." Because it is required to be named Avenida Buena Ventura, he has submitted an application to change the entire street to Main Street. The majority of the property owners (80 t %) along the frontage of the street have submitted letters supporting the name change. Discussion: Presently there are two small older single family residences on the street on the portion east of Desert Club Drive. A portion of the street at the east end is owned by the City and is part of the Senior Center parking lot. The balance of the property east of Desert Club Drive is vacant. To the west of Desert Club Drive is the "Old Town" project under construction. A change in the name of the street would not detrimentally affect the street or development. With the exception of Desert Club Drive which runs north -south, bisecting Avenida Buena Ventura, the street names in the surrounding area start with either Calle or Avenida, and are Mexican in nature. The applicant has requested that Old Towns' streets be a mixture of Mexican and non -Mexican names. Environmental Consideration: This street name change has been determined to be exempt from California Environmental Quality Act requirements under the provisions of Section 15301, Class One. Therefore, no further environmental review is deemed necessary. Planning Commission Review: The Planning Commission reviewed this request at its meeting of March 28, 2003, and without discussion adopted Resolution 2003-015, recommending approval of the street name change. (Attachment 2) . The Findings to approve the street name change to Main Street can be made as noted in the attached Resolution. P:\STAN\wells old town Iq\snc 2003-014 cc rpt.wpd The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the street name change; or 2. Do not adopt Resolution of the City Council approving the street name change; or 3. Provide staff with alternative direction. Respectfully submitted, Herma , Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Location Map 2. Planning Commission minutes for the meeting of March 25, 2003 1II P:\STAN\wells old town Iq\snc 2003-014 cc rpt.wpd RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A STREET NAME CHANGE FROM AVENIDA BUENA VENTURA TO MAIN STREET CASE NO.: STREET NAME CHANGE 2003-014 APPLICANT: OLD TOWN LA QUINTA, LLC WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of April, 2003, consider a street name change from Avenida Buena Ventura to Main Street; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28' day of March, 2003, consider a street name change from Avenida Buena Ventura to Main Street, and recommended approval by. adoption of Resolution 2003-015; and WHEREAS, said street name change consideration has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-68, in that the Community Development Department has determined that the proposed street name change is categorically exempted pursuant to Section 15301(Class 1) of the guidelines and no further review is deemed necessary; and WHEREAS, upon hearing and considering all testimony and arguments, of any interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of Street Name Change 2003-014: 1. The change would not detrimentally affect a large number of owners and/tenants due to the small amount of developed properties. 2. More than 60% of the affected property owners have agreed to the street name change as required by Municipal Code Section 14. 08.020. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Street Name Change 2003-014 changing Avenida Buena Ventura to Main Street per the attached exhibit; 11 4 PASTAN\wells old town Iq\snc 2003-014 cc res.wpd Resolution 2003- Street Name Change 2003-014 Adopted: PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15t' day of April, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLF, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHY JENSON, City Attorney City of La Quinta, California 113 P:\STAN\wells old town Iq\snc 2003-014 cc res.wpd i 1 ,=--------r-- -�----r.---- ---- i � I•-r------- -r I ' O 1 M 1 a a a� • a ' { 1 , ' s � � , alslala'ala'ala'ala'al��ls'al � �:/ 11'.1r1'IIw s' • nvSXM4 �� u � s o c�oQQc �► aaeQa o 0 0 GGGGCG GGGCC C EXHfWT A NORTH SCALE: ATTACHMENT #1 MQ w► S'1: t Q s ai Y OMB 11 M„ - SS.4 E �� ' I I ,s. 1 "Ln eat O .`I 1 I se e s IZI i M.� aw aa7s was I n aT Now a° � N I i I i LOCATION MAP 44 •s SI�1G Zoo3 - 014. 6 ATTACHMENT #2 Planning Commission Minutes March 25, 2003 without having an ordinance in place. City Attorney K by Jenson stated yes, given water concerns it is appropriate to impos either a mitigation measure or design guidelines to preserve a goal on case by case basis. Commissioner Kirk stated he was concerned that n applicant would not know this if there was a requirement in place. iscussion followed and staff would follow up by bring the water ordinance back to the Commission. V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None A. Environmental Assessment zyy -�+ - 755, and Conditional Use Permit ; a request of Father Jack Barker/St. Francis of Assisi for c ification of a Mitigated Negative Declaration of environmental impa , approval to allow the expansion of the existing uses on a 14.03 acre ite, and consideration to allow church uses within the Low Density Res' ential Zoning District for the expansion of the parking lot, with an ad itional. entry, landscaping and retention areas and vacation of a right- f-way on 2.16 acres. 1. Planning Manager Os ar Orci informed the Commission there was a request to contin a this item to April 22, 2003. 2. It was moved a seconded by Commissioners Robbins/Tyler to continue this it to April 22, 2003. 'Unanimously approved. B. Continued - ' n i i - 2; a request of Dale Frank for review of a propo d sign program for the Washington Park Commercial Center, bounded y Highway 111, Adams Street, Washington Street, and Avenue 47 1. Staff ' formed the Commission a request had been received to conti ue this item to April 8, 2003. 2. It as moved and seconded by Commissioners Abels/Tyler to c ntinue this item to April 8, 2003. Unanimously approved. C. Street Name Change 2003-014; a request of Old Town La Quinta, LLC for consideration of a street name change from Avenida Buena Ventura to Main Street for the street east of Avenida Bermudas, south of and 1 1 parallel to Calle Tampico. G:\WPDOCS\PC Minutes\3-25-03.wpd 2 8 Planning Commission Minutes March 25, 2003 1. Chairman Butler opened the public hearing and asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. There being no applicant present and no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 3. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2003-015, approving Street Name Change 2003-0141 as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. Zone n 00 -1 ; a request of the City for adoption of the City's Official Zoning Map. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the %ommunity Development Department. 2. Cha\being r asked if there were any questions of staff. Comsked staff to indicate the City boundary limits and the fluence area, which staff did on the map. 3. Thefurther discussion and no public comment, Chaclosed the public hearing and opened the matter to Ccussion. 4. It was moved and s onded by Commissioners Tyler/Robbins to adopt Planning Commi ion Resolution 2003-016 approving Zone Change 2003-113. ROLL CALL: AYES: Commissioner Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES. None. ABSENT: None. ABSTAIN: None. 0 9 G:\WPDOCS\PC Minutes\3-25-03.wpd 3 REPORT/INFORMATIONAL ITEM: CULTURAL ARTS COMMISSION MINUTES March 13, 2003 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Brodsky led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Sheldon Brodsky Commissioner Nicolas Hemes Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Linda Young STAFF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary PUBLIC PRESENT: Rob Atkins II. PUBLIC COMMENT NONE III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of February 13, 2003 B. Financial Report for February, 2003 C. Monthly Department Report for January, 2002 It was moved by Commissioners Reynolds/Brodsky to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING - NONE 113 Cultural Arts Commission Meeting Minutes March 13, 2003 Page 2. VI. BUSINESS ITEMS A. La Quinta Park Playground Equipment Artwork Commissioners viewed 16 student artworks from the competition conducted by La Quinta Arts Foundation which were chosen by the Community Services Commission to customize playground equipment at La Quinta Park. It was moved by Commissioners Hemes/Reynolds to substitute #18 for #161 and to approve all other artworks chosen by the Community Services Commission. B. La Quinta Court Art Feature Modification Per City Council request, Cultural Arts Commissioners discussed modification recommendations for the La Quinta Court Art Feature located in front of LG's Restaurant. Commissioner Young discussed needed improvements such as landscaping to include trees and more colorful plants. Commissioner Brodsky suggested better lighting. Commissioner Hemes recommended an on -site meeting to discuss necessary modifications. Staff recommended using a landscape architect to modify the site and provide a new landscape and lighting plan. It was moved by Commissioners Reynolds/Brodsky to invite a landscape architect to come to a Commission meeting to give ideas for improvement of the La Quinta Court Art Feature. C. Civic Center Campus Clock Project Commissioner Young gave an update on her recent research with the Verdin Clock Company regarding a clock tower for the Civic Center. She reported that the cost for the preferred style of clock could be as much as $75,000, with all pre -wiring and installation work at additional cost. She suggested that perhaps the City could have a local artisan create the clock tower, then buy the clock and mechanism from the Verdin Company. Discussion followed with Mr. Atkins regarding clock costs and possible locations on the Civic Center Campus. Commissioner Young requested an additional six months time to complete her research with local artists. It was moved by Commissioners Brodsky/Reynolds to give Commissioner Young as much time as necessary to complete her research concerning the clock. 119 SACommunity Services\CAC\CACMIN.03.13.03.doc Cultural Arts Commission Meeting Minutes March 13, 2003 Page 3. D. Spring Performing Arts Event Director Horvitz updated the Commission concerning Pyro Spectacular, proposed contractor for fireworks at the April 25t' event. The City Attorney is requesting changes to the provisions regarding insurance before the contract is executed. The Director will keep the Commission informed on this matter. Chairman Loudon suggested display opportunities for artists and a "Taste of LaQuinta" type of *food sampling for attendees. Staff reminded that all La Quinta artists would have to be invited, and suggested sending press releases to the Desert Sun, La Quinta Arts Foundation and the La Quinta Art Association. Commissioner Hemes suggested the Commission preview the art for display at the next Commission meeting on April 1 Otn. It was moved by Commissioners Young/Reynolds to keep the style for the art display at the Spring Performing Arts Event open, and to review and choose art pieces at the next Commission meeting on April 101n. Commissioner Hemes volunteered to coordinate the "Taste of La Quinta" by local restaurants. He requested a 2' x 8' banner for display on the gazebo. Staff will inform the City Council of the Commission's plans for the event. It was moved by Commissioners Brodsky/Young that Commissioner Hemes pursue arrangements with local restaurants to provide food for the Spring Performing Arts Event. Chairman Loudon announced that she has lined up the La Quinta Middle School Marching Band to play from 5:00-6:00 PM, and a Youth Mariachi Band from 6 :00-7 :00 PM. It was moved by Commissioners Hemes/Young to finalize arrangements with the bands to play during times requested at the Spring Performing Arts Event. Chairman Loudon presented a time schedule for the evening as follows: 5:00-6:00 PM - LQ Middle School Band - 6:00-7:00 PM Mariachi Band 5:00-7:OOPM - Artists' Exhibition, "Taste of La Quinta" 7:00 PM - Introduction of Mayor and City Council 7:10 PM - Side Street Strutters 9:10 PM - Fireworks It was moved by Commissioners Young/Hemes to approve the proposed time schedule for the Spring Performing Arts Event. 12 0 SACommunity Services\CAC\CACMIN.03.13.03.doc 003 Cultural Arts Commission Meeting Minutes March 13, 2003 Page 4. In answer to an inquiry from Commissioner Reynolds concerning parking, staff informed that shuttle service will be provided from the city parking lot downtown. E. Community Picnic Booth Cultural Arts Commissioners discussed offering an interactive booth at the Community Picnic and Birthday Bash on April 26, 2003 from 9:00 AM to 1:30 PM. Commissioner Brodsky recommended including "Suggestion" cards for the public to fill out. Commissioner Young suggesting using a mime or perhaps a ballerina to pass out the cards and give out treats. Further details will be discussed at the Commission's April 10th meeting. It was moved by Commissioners Hemes/Young to have Commissioners man the Community Picnic Booth from 9:00 AM to 1:30 PM, to offer a suggestion box for cultural arts in La Quinta, and to have Chairman Loudon contact local schools to obtain performers to give out lollipops. VII. CORRESPONDENCE AND WRITTEN MATERIALS A. General Guidelines for Commission, Board or Committee Members Copies of the City's Guidelines for Commission, Board and Committee Members were provided to Commissioners. B. Request For Proposals For Interactive Water Feature Staff apprised Commissioners that the Request for Proposals has been issued for the Interactive Water Feature at La Quinta Park. Proposals received will be reviewed at the next Commission meeting on April 10th. C. Desert Dolman Art Feature Staff informed Commissioners that the Desert Dolman artpiece at Washington Street and Lake La Quinta Drive is currently being redesigned by the artist to meet structural requirements. The modified piece will be brought back to the Commission for consideration at a future meeting. VII. COMMISSIONER ITEMS Commissioner Reynolds confirmed with staff that the Bus Stop Artwork is now in place and requested a list of the artworks on display. 1421 SACommunity Services\CAC\CACMIN.03.13.03.doc 1 004 Cultural Arts Commission Meeting Minutes March 13, 2003 Page 5. Commissioner Hemes announced that at the Historical Preservation Committee meeting in February he participated in discussion regarding combining efforts to produce a map of La Quinta which will include locations of art pieces throughout the community. XI. ADJOURNMENT It was moved by Commissioners Reynolds/Hemes to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:05 PM. NEXT MEETING INFORMATION April 10, 2003 7:00 PM La Quinta Civic Center Study Session Room Agenda items for next meeting: Submitted by: Hally'Savi&j Community Services Secretary UU5 SACommunity Services\CAC\CACMIN.03.13.03.doc REPORT/INFORMATIONAL ITEM: %7 INVESTMENT ADVISORY BOARD Meeting March 12, 2003 I CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Board Members Moulin, Olander, Mortenson, Lewis (5:35), and Chairman Mahfoud ABSENT: Board Member Felice OTHERS PRESENT: John Falconer, Finance Director and Vianka Orrantia, Secretary II PUBLIC COMMENT — None III CONFIRMATION OF. AGENDA IV CONSENT CALENDAR 1. Approval of Minutes of Meeting on February 12, 2003 for the Investment Advisory Board. MOTION - It was moved by Board Members Moulin/Mortenson to approve the Minutes of February 12, 2003. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for January 2003. Board Member Moulin advised the Board that on page 4 of the Treasury Report, the report indicates quite of bit of cash on hand, is this described as checking and/or government mutual funds? Mr. Falconer replied that this should be changed to checking only. In response to Board Member Moulin Mr. Falconer also replied to the Board that the large amount of cash on hand was due to a check received from Riverside County on the last day of the month, which was a first installment of property taxes. This large cash balance is reflected on page 7 of the Treasurer's Report. 14`23 Investment Advisory Board Minutes March 12, 2003 In response to Board Member Moulin, Mr. Falconer replied to the Board that the only Government Agency Security that was difficult to purchase was Sallie Mae. Mr. Falconer stated to the Board that in the subsequent month (February), the property tax payment was invested in commercial paper, which matures on Thursday, March 13, 2003. $3 million was invested in Solmon, Smith, Barney and $3 million in GE Capital, which will be reflected in the March Treasury Report. Of the $6 million maturing, $2 million will be used for cash needs and $4 million will be reinvested in a T-Bill for three months. Mr. Falconer informed the Board of the current status of T-Bills, 3 month T-Bill are currently at 1.07 % and 6 month T- Bills are at 1.05%. MOTION - It was moved by Board Members Lewis/Olander to review, receive and file the Treasurer's Reports for January 2003. Motion carried unanimously. B. Consideration of Fiscal Year 2002/03 Investment Policy Chairman Mahfoud advised the Board that there were three items up for discussion, GSE's, LAIF and Commercial Paper. Chairman Mahfoud asked the Board if they felt that each individual item might be discussed at three different times, or give each item a ten minute interval for discussion. Board Member Moulin suggested that each Board Member comment on the current level of the investments policies, and if any them need to be changed. Mr. Falconer suggested to the Board that for the benefit of Board Member Mortenson, he might give an overview as to why the Board reviews and recommends any changes to the Investment Policy. Several Board Members also commented as to why the policy is reviewed and changed annually. Board Member Lewis advised the Board at the current time he does not foresee any need to make any changes to the current policy, with the understanding of the concerns of -the three items up for discussion. Board Member Olander advised the Board that he feels comfortable with the GSE's current setup, but would like to see a possible 5 % increase in LAIF, which would increase LAIF from 20% to 25%. Board Member Olander also advised the Board that he is much more comfortable with Investment Advisory Board Minutes March 12, 2003 LAIF than with commercial paper. With this increase, this would give Mr. Falconer more flexibility. Board Member Olander also advised the Board of the City's current benefit from the LAIF yield. In response to Chairman Mahfoud, Mr. Falconer also informed the " new" Board member(s) about the history of LAIF's percentage. Mr. Falconer also informed the Board of how LAIF makes its investments. Board Member Olander advised the Board of last years LAIF Conference and the feeling of "comfort" with the information obtained from that conference. Chairman Mahfoud asked the Board who audits LAIF? Mr. Falconer replied that the Department of Finance conducts their audit. In response to Chairman Mahfoud, Mr. Falconer advised the Board that LAIF leans more towards mortgage backed products and that the current State Treasurer would like to infuse capital in California communities, affording more people an opportunity to participate in home ownership. Board Member Mortenson advised the Board that his only concern with LAIF was the low percentage, but that LAIF is one product that meets the City's objective in the Investment Policy. Board Member Olander advised that LAIF's portfolio is carefully audited by the state auditors. Mr. Falconer advised the Board that LAIF has been in existence since the 1970's. Chairman Mahfoud advised the Board of the underlying assets in LAIF, a concern of the Board and the City Council. Board Members Moulin and Olander advised the Board that they had no concerns with LAIF. Mr. Falconer advised the Board that the City cannot tell LAIF what they can and cannot invest in. Mr. Falconer also advised the Board that LAIF does better when interest rates are down. Board Member Olander suggested to the Board that the Board sit down with those Council Members that have concerns with LAIF and try to rectify any of their concerns. Mr. Falconer advised the Board that this was a previous past practice to meet with the City Council. Mr. Falconer advised the Board that he has met with the City Manager regarding the current Investment Policy and specifically about the increase in percentage of LAIF. The City Manager stated that he was comfortable with LAIF between 15 % to 25 %. Board Member Moulin 3 Investment Advisory Board Minutes March 12, 2003 advised the Board that LAIF's 5% increase should be listed as one of the items agreed upon by the Board for modification. Chairman Mahfoud suggested to the Board that they discuss the GSE's. Board Member Moulin advised the Board that the maximum issued had been 75% of the portfolio. Mr. Falconer advised the Board that GMNA' s were at 100%, which the City currently does not invest in. Mr. Falconer advised the Board that dollar limitations were set rather than percentage limitations. Looking at the total portfolio and adding up the amounts available with $23 million of a $100 million portfolio, the Board was looking at 20% to 23%. Mr. Falconer advised the Board that this is how they derived the percentage for LAIF. Mr. Falconer also advised the Board that there was an increase in the Federal Home Loan by $2 million to $5 million. Board Member Moulin commented to the Board that Freddie Mac and Fannie Mae were at $5 million and the others at $3 million, and last year the Board decided to raise them all except Sallie Mae up to $5 million. Board Member Moulin commented to the Board, that on page 19, item number 5, money market mutual funds, the State has the City at 60%, and 20% of surplus. Board Member Moulin suggested to the Board that the 20% be increased, which are money markets backed by GSE's or Treasuries. Chairman Mahfoud shared his concern with the Board regarding the management fees for the funds, due to short-term interest being low. Mr. Falconer clarified for the Board that with bank sweep accounts, the investments usually were just Treasuries. Mr. Falconer advised the Board that for one year the City invested in a money market sweep account but it was discontinued due to the drop in rates and the management fees. Mr. Falconer also advised the Board that there have been no separate money market funds outside of the bank sweep. Board Member Moulin advised the Board that another concern is whether prime commercial paper should this be left at 30% or should it be reduced. Board Member Moulin commented to the Board that Mr. Falconer is currently using his judgment and not investing in commercial paper. 4 1 6 Investment Advisory Board Minutes March 12, 2003 Board Member Moulin advised the Board that he would not like to see 30% in commercial paper at this time. Board Member Mortenson asked if this should be changed in the policy or should staff just not purchase commercial paper GSE's. Mr. Falconer advised the Board that the City does not invest in callables. Board Member Moulin suggested to the Board that GSE's be increased to more than $5 million. Board Member Mortenson asked the Board why a number was placed instead of a percentage. Board Member Moulin replied that the number was easier for Mr. Falconer to work with. Mr. Falconer also replied that percentage limitations apply the day investments are made and if the next day there is a change, you do not liquidate your investments to maintain your percentages. Board Member Moulin advised the Board that if GSE's are raised from $5 to $6 million than the City would have approximately 24%. Chairman Mahfoud asked the Board why they wanted to reduce the commercial paper from 30% to 25 %. Board Member Moulin replied that this suggestion was due to the numerous bankruptcies of companies. Mr. Falconer asked the Board for clarification on the percentage mentioned. Board Member Moulin stated that this was just an example. Board Member Olander suggested to the Board that they cut back approximately 5 % on commercial paper and make up the percentage on another investment. Chairman Mahfoud suggested to the Board that before a certain number is picked that this should be discussed. Board Member Moulin advised the Board that the dollar amount could be placed elsewhere if commercial paper is eliminated. Chairman Mahfoud asked the Board for clarification as to why the Board would want to eliminate commercial paper. Board Member Moulin stated to the Board his concern, that due to the current economic environment that it is very risky. Board Member Olander advised the Board that Bristol Myers restated its earnings down substantially and had to rewrite several years. Chairman Mahfoud advised the Board that in order to issue commercial paper, there needs to be high financial ratios. Board Member Mortenson advised the Board that if they are only buying A-1 grade paper, how many instances have there been that the paper is graded A-1 and before it is due, that they have financial difficulties. 5 1 7 Investment Advisory Board Minutes March 12, 2003 Board Member Moulin advised the Board that Mr. Falconer is very selective in his purchases on commercial paper. Chairman Mahfoud commented to the Board that the only concern of purchasing commercial paper is the possibility of the paper being down graded. Chairman Mahfoud asked the Board that if Staff purchased high grade quality 30 day commercial paper, how would that affect us, from a liquidity standpoint? Mr. Falconer replied to the Board that he views it as if he had purchased Edison or PG&E, the entire principal could have been lost. Mr. Falconer advised the Board that when these were invested in by other agencies they met the investment criteria but then they were down graded and were frozen. The principal was ultimately received back, but he was not sure they recovered the interest. Mr. Falconer advised the Board that he had at one time done an analysis with LAIF. As an example if the City had a $2 million piece and lost the $2 million in XYZ Company, and held a security commercial paper solely on our own versus in LAIF; in LAIF we might have lost a couple hundred dollars, due to the fact the City is a small percentage of a $50 billion pool. If this was held solely by the City, the City would have lost $2 million dollars. Mr. Falconer also advised the Board that he feels more comfortable with LAIF investing in commercial paper. Mr. Falconer advised the Board that usually Staff invests in commercial paper twice a year, usually around the time the property tax money is received, commercial paper is used infrequently and Staff uses only those names familiar to the average person. Mr. Falconer advised the Board that the percentage on commercial paper could be reduced and that Staff would feel comfortable with the reduction. Chairman Mahfoud summarized for the Board the areas of discussion; percentage for LAIF to be raised from 20% to 25%; reduce the percentage on commercial paper, percentage not yet defined; GSE's to be raised from $5 million to an undetermined amount at this time. Motion — It was moved by Board Member Moulin/Olander to continue discussion of the Fiscal Year 2003/04 policy to the next scheduled meeting. 6 1 3 Investment Advisory Board March 12, 2003 Minutes C. California Municipal Treasurer's Conference - Monterey, CA April 29 - May 3, 2002 Board Member Lewis informed the Board that due to prior obligations he would not be able to attend the conference. In response to Chairman Mahfoud, Mr. Falconer advised the Board that if the full registration fee for the conference is paid, and due to the location this year, whatever topics are of interest, than those items of interest are attended. Chairman Mahfoud asked Mr. Falconer what if a Board Member is planning to attend a half day only and Mr. Falconer replied to the Board that Staff would pay a daily registration fee. Board Members Mortenson and Olander would like to attend the conference. Board Member Moulin informed the Board that he would not be available. Motion - It was moved by Board Member Lewis/Mortenson for those Board Members interested to contact staff within the next few days for early registration. Motion carried unanimously. VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report - February 2003 Board Member Lewis asked if Staff could find out which yield is reflected in the pooled money investment report. The month end report for LAIF reflects the quarter yield, daily yield and the yearly yield. Which of the three are they reporting on the monthly report, page six of the cash report? Mr. Falconer replied to the Board that he felt that this was the effective yield on the LAIF Performance report for just the month of December, 2002 and on page six, the rates do not correspond with the yield. Mr. Falconer also commented to the Board, looking at the cash report, the yield has gone down 10 basis points for the month of January. Board Member Lewis commented to the Board that the daily yield is down to 1.91. 7 Investment Advisory Board Minutes March 12, 2003 General discussion ensued amongst the Board regarding the current economic state. Noted and Filed B. LAIF Pooled Money Investment Annual Report for January, 2003 In response to Board Member Moulin, Mr. Falconer advised the Board that on page two, the Pooled Money Investment Board Report, item B, included were a definition of the AB55 loans versus the general fund loans to make the distinction. Mr. Falconer advised the Board that currently the report does not indicate any general fund loans being made, but are showing AB55 loans. In response to Board Member Lewis, Mr. Falconer commented to the Board that LAIF balances are not borrowable for loans. Mr. Falconer also commented to the Board that at the previous year's LAIF conference, they were informed that government agencies participate in the interest of the loans. Noted and Filed VII BOARD MEMBER ITEMS Mr. Falconer reminded the Board that the Form 700's are due into the City Clerks office. Vill ADJOURNMENT MOTION - It was moved by Board Members Moulin/Olander to adjourn the meeting at 6:40 p.m. Motion carried unanimously. (Board Member Lewis departed at 6:05) Submitted by, Vianka Orrantia Secretary 8 130 REPORT/INFORMATIONAL ITEM: /9 MINUTES HISTORIC PRESERVATION COMMISSION MEETING A special meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, CA March 6, 2003 This meeting of the Historic Preservation Commission was called to order by Vice Chairman Sharp at 3:00 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance. B. Roll Call. Present: Commissioners Irwin, Puente, Wright, and Vice Chairman Sharp. It was moved and seconded by Commissioners Irwin/Puente to excuse Chairman Mouriquand. Unanimously approved. Staff Present: Planning Manager Oscar Orci, Principal Planner Stan Sawa and Executive Secretary Betty Sawyer Il. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT CALENDAR: None V. BUSINESS ITEMS A. Consideration of an Addition to Property Located at 46-370 Cameo Palms; Applicant: Mr. & Mrs. James Chester 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Puente asked staff to explain a minor use permit. Staff explained the purpose and process for a permit. 3. Mr. Chester explained the purpose of his request. 4. Commissioner Irwin stated she had done some research and the house was not moved as stated in the newspaper article. It was used as a guest house for the Point Happy visitors. She just GAWPD0CS\HPC\3-6-03.wpd '1' Historic Preservation Commission Minutes March 6, 2003 walked the property before the meeting and unless the Commission asks the owner to put the sun porches back on, what is proposed by the applicant is acceptable. The lines seem to follow the design of what was there. She does not know why it is on the City's registry except for the age of the building. Somewhere on the property she would like to see a plaque designating that the property had been built by Chauncy and Marie Clark and state when the structure was built. Mr. Chester explained what had happened to the house based on what he knew. 5. Vice Chairman Sharp stated the existing structure is undistinguished in its current shape. Mr. Chester stated the windows are not even functional. Vice Chairman Sharp stated the new design appears to be more modern and does not match the desert bungalow look. Mr. Chester stated he had been to the Community Development Department and wanted to remodel the house to a modern structure. Some facets of the house are usable. The issue of the house being historic came up before they bought the property but they were unaware of any issues at that time. 6. Commissioner Irwin explained it is historic because it was built in the 1920's and 30's. Mr. John Pena, an associate of Mr. Chester, asked how accurate the information was in the article of November 6, 1966. 7. Commissioner Irwin stated the DuPonts could have lived there during the construction of their home as it was originally a part of Point Happy. 8. Commissioner Wright commended Mr. Chester on his plans and stated he had no issues with the proposed plans. He would agree with staff's recommendation that a plaque be placed on the property. Mr. Chester stated he had no objections to the plaque. 9. Commissioner Puente asked what staff was referring to in the staff report where it says it is eligible for "special consideration on local planning". Staff explained there are no guidelines and staff is looking to the Commission for review as the "special consideration on local planning". G:\WPDOCS\HPC\3-6-03.wpd -2- 1 % O' Historic Preservation Commission Minutes March 6, 2003 10. There being no further discussion, it was moved and seconded by Commissioners Puente/Wright to adopt Minute Motion 2003-001, approving the addition to the property located at 46-370 Cameo Palms, as recommended by staff. Unanimously approved. B. Work Program: It was moved and seconded by Commissioners Puente/Sharp to continue discussion of the Work Program to the meeting of March 20, 2003. Unanimously approved. Vill. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Puente to adjourn this meeting of the Historic Preservation Commission to a regular meeting to be held on March 20, 2003. This meeting of the Historical Preservation Commission was adjourned at 3:25 p.m. Unanimously approved. Respectfully submitted by: f,. t . S yer Execul Secretary G:\WPDOCS\HPC\3-6-03.wpd -3- REPORT/INFORMATIONAL ITEM: /1? MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 11, 2003 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler and Chairman Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, Principal Planner Fred Baker, Associate Planner Wallace Nesbit, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: A. It was moved and seconded by Commissioners Abels/Tyler to reorganize the Agenda by taking Public Hearing Item "C" first. IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of February 25, 2003. Commissioner Tyler asked that Page 5, Item ' j" be corrected to read, "...air conditioning unit was put in the side yard instead of adjacent to the garage." Item "I" corrected to state, "...that a 20 foot setback would not necessarily be consistent. In some developments the property line is the back of curb, and other developments the property line might be seven to ten feet behind the curb. It depends upon what right of way widths were used." Commissioner Kirk reminded staff the Commission had inquired about the turf requirement for the Talante project, and asked staff for a report at the next meeting. There being no further corrections, it was moved and seconded by Commissioners Tyler/Abels to approve the minutes as modified. Unanimously approved. G:\WPDOCS\PC Minutes\3-11-03.wpd 1 Planning Commission Minutes March 11, 2003 B. Department Report: None. V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None A. Site Development Permit 2003-760; a request of Gensler Architects for Bank of America for review of development plans for a 4,000 square foot bank facility located at the northwest corner of Highway 111 and Washington Street within Point Happy Commercial Center. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked about Sheet 2 of 2 of the plans, which showed a shaded walkway coming from the north which stated "proposed accessible route of travel". Staff indicated this was the handicap access route from the existing parking lot. Discussion followed regarding access routes. Commissioner Tyler asked staff to explain the "balanced design for the inset tiles". Staff explained this was a recommendation of the Architecture and Landscaping Review Committee regarding the inset tiles that are viewed from Highway 111. It was their opinion they needed to be balanced to not look like they are out of order. 3. Commissioner Robbins asked about the rear elevation where the doors appear to be secondary access doors. Staff stated they are man doors and the mounding will hide most of the doors. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. The applicant stated he was available to answer any questions. 5. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. G:\WPDOCS\PC Minutes\3-11-03.wpd 2 Planning Commission Minutes March 11, 2003 6. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-010, approving Site Development Permit 2003- 760, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. B. General Plan Amendment 2003-090, Zone Change 2003-111. and Specific Plan 2001-055 Amendment #1; a request of California Intelligent Communities and La Quinta Redevelopment Agency to review a request to add an Office land use designation, bringing the zoning into conformance with the General Plan and modify the Specific Plan development standards and uses for the property located at the southeast corner of Washington Street and Miles Avenue. 1. Chairman Butler opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Robbins asked if there would be single family homes adjacent to the boutique hotel. Staff stated yes. 3. Commissioner Kirk asked why they were doing an amendment instead of replacing the specific plan. Staff stated typically when there is an existing document we amend the document unless the applicant wants to completely change the orientation of the specific plan. In this case the only change is to add the "Office" component. Commissioner Kirk asked if the park was designed to serve a broader community, or does it serve those associated with this project. Staff stated it is a neighborhood park that will serve both. 4. Commissioner Robbins asked if in the existing specific plan, where it calls out 1,200 square foot detached units as the minimum size, for not less than 30% of the units, what are the remainder of the units. Staff stated they must be 1,400 square feet or greater. G:\WPDOCS\PC Minutes\3-11-03.wpd 3 Planning Commission Minutes March 11, 2003 5. Chairman Butler asked about the two story units. Staff explained no two story units could be built next to the existing single story, single family homes. 6. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Richard Oliphant, the applicant, gave a presentation on the project. He explained that in order to meet the City's requirements for development of the site they were required to build a hotel and provide affordable housing. In order to do this they needed an amenity to attract hotel users and the medical facility will do that. It will be an elective surgery, recuperative building. It will have no emergency facility. Their proposal is for a three story Hilton Hotel. The City is requiring a development that consists of 250 keys and they could not find a hotel, except the Hilton who will build 134 units and 132_ casitas units rented by the hotel. The boutique hotel has 30 rooms is like a "fat farm". It is a very special, private, and expensive hotel. Each unit will have its own hot tub. The food menu will be structured for those on diets. It will include exercise rooms, massages and will be similar to the "Gold Door" up by Santa Barbara. He then introduced the architect for the hotel, Mr. Bob Bonney who gave an overview of the hotel uses. He explained the hotel is a maximum of 40 feet, or three stories. It is typical of the Homewood Suites product. The casitas units along Miles Avenue, will be 33 feet in height for the two story and 22 feet for the single story. The third part is the Sanctuary Boutique Hotel. Mr. Oliphant then introduced Mr. Paul Ehline, who would be constructing the residential product. He explained there would be 27 courtyard cluster units with two story units that would be 1,250 to 1,497 square feet. On the perimeter are single story units. The entry is a simulated raised bridge with a roundabout. Between the two story units would be a view corridor of 60-80 feet to maintain the view corridors for the existing homes to the east. The single story perimeter units will be 1,420 to 1,600 square feet. Mr. Oliphant introduced Mr. Jerry Futchlke, designer of the medical facilities, who gave a presentation on the facilities. He explained the wellness center is the surgical component and a rehabilitation center with beds. There will be a courtyard between the two buildings that will also serve as a focal point. The wellness center is a specialty facility with restricted licensing. It will not have an emergency department, nor any treatment offered for infectious diseases. He 1; G:\WPDOCS\PC Minutes\3-11-03.wpd 4 Planning Commission Minutes March 11, 2003 continued with the types of uses the medical facility would offer. Mr. Oliphant introduced Mr. Marvin Roos, engineer for the project who reviewed the site layout. Ms. Emily Hemphill, attorney for the project, raised questions on the conditions. She explained the specific plan currently shows the minimum building setback at 50 feet with a landscape setback of 15 feet. This is an error and should be a minimum building setback of 20 feet with a landscape setback of 15 feet for boutique hotel as it abuts the existing residential. She indicated where the four units would be that they would be moving to accommodate the pad heights. The second request is for the single family detached residential units within the clustered units. There are six units that have a ten foot setback from the property line. The specific plan currently requires a 20 foot setback from public or private streets. They would like to request some leeway so a few of those units may have a setback of ten feet. In order to allow this, they would like to suggest that the project be conditioned in the CC&R's, for this portion of the project, that all parking has to be in the enclosed garages, or within the designated guest parking area. 7. Commissioner Robbins asked for clarification on the type of surgeries that would be performed. Mr. Oliphant stated the doctors they have spoken with are renown for their work in neurosurgery, orthopedic, vascular care, pain management, breast and prostrate management. 8. Commissioner Kirk asked why they did not apply for the site development permit at this time. Mr. Oliphant stated they had informed their neighbors they would provide as much information as possible as well as letting the Commission know how important the medical facility is to the project; there is no project without the medical facility as it is the economic engine that drives the hotel. Commissioner Kirk asked about the architectural guidelines used for the project. Ms. Margo Thiebault, engineer for the project, stated they are contained in Exhibit "C" and were not modified from the currently approved plans. Commissioner Kirk asked if the intent was to build the models as indicated in the specific plan. Ms. Thiebault stated yes. Commissioner Kirk stated the details did not appear to be shown on the plans. They are missing the arcades, trellis' as mentioned in the architectural details. Mr. Bob Bonney stated the details are preliminary on the plans shown and will not be seen at this time. Commissioner Kirk stated he did not V G:\WPDOCS\PC Minutes\3-11-03.wpd 5 Planning Commission Minutes March 11, 2003 see it on the medical facility either and if the architectural detail is not to be included on the actual structure, the specific plan should be changed to reflect this. Mr. Futchlick stated they will reflect the architectural designs. 9. Chairman Butler asked if the medical facility is a two story or three story building. Mr. Futchlick stated it is a two story building. 10. Commissioner Kirk asked the purpose of the park as it related to this community and why it was not integrated more into the development. Is there any limitation on what can be done. Mr. Oliphant stated it was integrated, but because the use is for more than just this development it was designed for everyone's use. The single family component is being considered as a walled community and the park would be outside the walls. Commissioner Kirk asked the location of the swimming pools. Mr. Ehline noted them on the site plan. Mr. Ehline stated the residential units are rear loaded garages and there are trails throughout the project that will be managed by a homeowners' association. Commissioner Kirk asked if the streets were private or public. Mr. Oliphant stated private and they could be designed to be 28 feet with parking on one side. Commissioner Kirk asked if the photos shown were the elevations. Mr. Ehline stated they were the idea used for the elevations. 11. Commissioner Tyler questioned the grade elevations of the site and asked if it was going to be graded on the entire site. Mr. Roos stated the high elements will be graded down so the area next to the existing homes is the same elevation. As long as they are able to drain to the Evacuation Channel then will be able to keep the elevations low. Commissioner Tyler noted the two major concerns were the grading and the minimum lot sizes. He asked what areas of the site will have the 4,500 square foot house sizes. Mr. Oliphant stated that at the public meeting, the concerns noted were modified so the floor plans now meet the City requirements where no more than 30% can be 1,200 square feet and the rest would be over 1,400 square feet. Commissioner Tyler questioned the lot sizes. Mr. Ehline explained the lot area owned by the property owner and the area that is common area. He explained the smallest unit is 1,200 square feet and there are no two story units along Miles Avenue. L3 G:\WPDOCS\PC Minutes\3-11-03.wpd 6 Planning Commission Minutes March 11, 2003 12. Chairman Butler asked if there was any other public comment. Mr. David Lippert, 78-745 Rockberry Court, presented a petition in opposition to the project. He went on to state the approved specific plan and zone change is consistent with the land use compatibility. The approved specific plan conforms and matches the adjacent properties. The proposed plan does not conform to the adjacent properties and especially the 20 foot setback. The approved parking is 1.5 parking spaces per room. The proposed is one space per room. The Medium Density Residential land use designation has been approved for the 20 acres; the proposed is 11.2 acres. The detached dwellings are approved for 7,200 square feet or 4-8 units per acres. The proposed lot size is 4,500 square foot lot. The proposed plan allows up to eight dwellings per acres. The park/retention in the approved plan it is five acres; the proposed park is three acres. Why should this be reduced when there isn't enough parkland now? On the grading, the approved is a 90 degree elevation. The proposed it is 2.5 feet higher than the existing residences. The hotel was 107-108 feet, on the proposed plan and is proposed to be 112 feet. These elevation changes will affect everyones' site lines. The 4,000 square foot lots backing up to their houses of 8,500 square feet which does not allow any view because they can't see beyond the houses. They are requesting this amendment change be denied as it does not conform to the existing zoning. 13. Mr. Gary Boydston, 78-710 Rockberry Court, asked if Dr. Letherman was present. He asked if he was the CEO of this project? In what state is the medical center registered. What is the identify of the investors and who are the doctors to be in the medical building. He would like to have the names of the successful businesses they are referring to. He asked if it is true that there is a $22 million judgement against him. How can the Commission approve a zone change when it does not comply. Is the City willing to take a risk on this person. 14. Mrs. Jan Boydston, 78-710 Rockberry Court, stated they were against the three story medical facility as it is out of place next to a residential development because of light and traffic and will also be a problem with security. She is concerned about the sirens and the number of surgeries and whether or not it will support the project. The smaller homes and lots will affect their property values. Another concern is safety; having transient people behind G:\WPDOCS\PC Minutes\3-11-03.wpd 7 Planning Commission Minutes March 11, 2003 their house. She also voiced her concern about the amount of noise that would be raised from the existing neighborhood on the "Sanctuary". 15. Dr. Phillip Bretz, 50-105 Grandtraverse, stated he was in favor of the project and it will be world class facility. He also commended the applicant on his presentation. 16. Ms. Celeste Reid, 45-440 Coldbrook Lane, stated her concerns are the height of the buildings and the low income housing next to their homes as well as the lot sizes. She would like a better understanding of what is low income. 17. Mr. Nicholas Hemes, 49-165 Washington Street, stated he is in support of the development as the City needs the tax dollars. 18. Mr. Rick Winslow, 78-830 Zenith Way, stated he was in favor of the project and if the area is to be developed, this developer is the one who can do the best job for this site. 19. Mr. Jeff Burke 47-750 Adams Street, stated he also supports the project. He appreciates the development that has taken place so far in the City and commended the Commission. 20. Ms. Kam Melkesian, 50-795 Calle Guaymas, stated she was concerned about how dense the property will be and the traffic. Currently, at peak hours the traffic is already backed up at the Highway 1 1 1 and Washington Street signals. 21. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 22. Commissioner Abels stated a medical facility is great and having a facility like this is needed and he would support the project. 23. Commissioner Tyler stated the grading plan is a great improvement but a condition should be added ensuring the grading is as it has been stated. In regard to the question about affordable housing, it has to do with the average income of Riverside County and you will find that it is mostly the income for our firemen, policemen and teachers. In regard to the density, he would like to see that 14l G:\WPDOCS\PC Minutes\3-11-03.wpd 8 Planning Commission Minutes March 11, 2003 revisited. Other than that it is a valuable project to the City. However, it does need more work before the site development permit comes before the Commission. 24. Commissioner Kirk asked about the reduction in park size. He asked what the needs of the City were determined to be and why was the park size reduced. Community Development Director Jerry Herman explained the project to the east has a City park within the development. There is another park on Adams Street park and the idea for this park was for a smaller, more passive park that would be easier to maintain. Commissioner Kirk asked about the grading plan, if the grade would be cut back. Mr. Roos stated it would be 12 feet and the dirt would be moved to the hotel site. Commissioner Kirk asked if this was the reason the hotel was higher. Mr. Roos stated it was in relation to the casitas units to be a single level in relation to the hotel. There will be some dirt that will need to be moved. Commissioner Kirk noted the elevation changes as noted by Mr. Lippert. Mr. Roos stated his statements were correct based on a retention philosophy. Their direction was to ensure all pads are at, or below the existing adjacent homes and this is what they have done. They still need to do a balanced sheet on the site. This document will be contained in the specific plan. Commissioner Kirk suggested the grading plan be required to come back with the site development permit for approval. He asked if the subsidized housing was for the entire development. Staff stated it will be a mixed product with only moderate housing subsidized; maybe up to 40 being moderate. Commissioner Kirk asked how this project will look with this mix of uses. Will the landscaping of the entire site be managed due to the number of common area? Mr. Oliphant stated the HOA will maintain the site. The Ehline company is very detailed company with a lot of imagination given to their product. Commissioner Kirk asked if the conditions include managing the landscaping in perpetuity with a HOA. Staff would add the condition. Commissioner Kirk summarized that the park should be integrated into the residential communities as well as the medical facility. There are a lot of good elements, but maybe not tied together as well as they could be. He does want to see the park possible moved and the applicant given some flexibility to accomplish this. On the design itself he is not tied to the Spanish Colonial. He would support different designs. He supports some of Mr. Lippert's concerns and does not support the applicant's request for the setback changes. 1 4 G:\WPDOCS\PC Minutes\3-11-03.wpd 9 Planning Commission Minutes March 11, 2003 25. Commissioner Robbins stated his concern was in regard to the landscaping. There are three zones and only one is water efficient. He wants the project to conform to the Water Efficient Ordinance. He is concerned about the density. If these units were larger there still could only be two feet between the units. 26. Commissioner Tyler stated it is not clear if the developer will be required to cement the walls of the wash. Staff stated it will be required under the site development permit. Commissioner Tyler noted this has been a difficult piece of property to develop and was originally designed for high density apartments. 27. Commissioner Abels stated the Commission's biggest challenge will always be infill projects. 28. Commissioner Kirk asked why not adopt a specific plan that would take care govern over both the zone change and General Plan requests. City Attorney Kathy Jenson explained that a specific plan cannot override the General Plan. Staff clarified that in regard to the park, if it is to be a public park, you need the access to that park to be from everyone. If it is to be a private park it isn't accessible to the general public. 29. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2003-01 1, recommending approval of General Plan Amendment 2003-090, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 30. It was moved and seconded by Commissioners Kirk/Tyler to adopt Planning Commission Resolution 2003-012, approving Zone Change 2003-1 1 1, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 1tit 3 G:\WPDOCS\PC Minutes\3-11-03.wpd 10 Planning Commission Minutes March 11, 2003 31. It was moved and seconded by Commissioners Kirk/Abels to adopt Planning Commission Resolution 2003-013, approving Specific Plan 2001-055, Amendment #1, as amended to add the following conditions: a. Condition #8: Move the last bullet point, "the Public Works Department shall consider the option to install a left turn pocket for Seeley Drive southbound north of Miles Avenue" to the "off -site improvement section". b. Condition #1 1: January 30, 2002 C. Condition #13: Streets shall be 28 feet wide with 12 foot setbacks with no parking on one side of the street for the six parcels located north of Seeley Drive and west of the Park. d. Condition #14: The grading plan shall be approved with the site development permit by the Planning Commission. e. Condition #15: The HOA shall maintain all common area landscaping in perpetuity. f. Condition #16: The landscaping shall comply with the Water Efficiency Ordinance g. Condition #17: The boundary between the residential development and the park may be designed with compatible uses. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. Chairman Butler recessed the meeting at 9:25 p.m. and reconvened at 9:35 p.m. C. Environmental Assessment 2003-468 General Plan Amendment 2003- 089, Zone Change 2003-110, and Tentative Tract Map 31 123; a request of Vista Encanto La Quinta, LLP, for a recommendation to certify a Mitigated Negative Declaration of environmental impact; a request to amend the General Plan from Very Low Density Residential to Low Density Residential on 19.6 acres; a request to rezone 19.6 acres from Residential Very Low Density to Residential Low Density; and a request to subdivide 19.6 acres into 60 residential lots on the property located on the north side of Avenue 52, 300 feet west of Vista Bonita Trail. 1 . Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the 44 information contained in the staff report, a copy of which is on file 1 in the Community Development Department. G:\WPDOCS\PC Minutes\3-11-03.wpd 11 Planning Commission Minutes March 11, 2003 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked that Condition #55 be corrected to delete any reference to Fred Waring Drive and asked the distance between Vista Bonita and the easterly secondary entrance. Staff noted it had not been measured, but was approximately 400-500 feet. Commissioner Tyler asked that the specific lots be identified in regard to Condition #78. 3. Commissioner Kirk asked the distance between the two access points on this project. Assistant City Engineer Steve Speer noted the frontage on the map is approximately 300 feet. A full turning movement was allowed. The westerly access is the primary and the easterly, the secondary. One thought is that. either one can be a full turn. Staff is more inclined to think the full turning movement should be the easterly access. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Matthew Hladeck, the applicant, stated the distance between the two access points is 382 feet. They have no preference as to which one should be primary. The street design is to not be a straight line development. 5. Chairman Butler asked if there was any other public comment. Dr. Robert Jones, Jr., 80-748 Vista Bonita Trail, stated the reason he was interested and bought his property was to have the rural atmosphere. His concerns are the aesthetics and the need for a transition between the two projects. The height restrictions are 22 feet and their height restrictions are 18 feet. The zone change appears to be spot zoning. The population and housing was sparse in this location and to use that as an excuse to now allow the higher density is not right. Lastly, he has a concern about the traffic issues. 6. Ms. Shirley McGinty, 80-820 Vista Bonita Trail, gave a history of the area and stated a lot of consideration was given when the annexation took place. They were guaranteed this area would remain rural. This project will affect their property values. 7. Mr. Kjell Ostbye, 80-645 La Docena Trail, voiced his opposition to this project. They moved here five years ago and were ensured by the City the zoning would remain the same. They are now looking 1 n J G:\WPDOCS\PC Minutes\3-11-03.wpd 12 Planning Commission Minutes March 11, 2003 at 20 acres that are going to be developed with high density. The property to the west of this is a nursery. He requested this zoning be retained. 8. Mr. Stewart Woodard, 80-880 Vista Bonita Trail, asked if Avenue 52 was a Primary Arterial and noted that Jefferson Street and Avenue 52 are some of the busiest streets in the Valley. If you take the two access points from this project, and the ones from the Polo Estates you do not meet the limited accesses for a Primary Arterial street. We are surrounded by low density because of the golf courses. This project does not have a golf course. He asked if this project would be a left turn only. Staff stated one access would have a full turning movement and the other would be limited. The easterly entrance barely exceeds the distance for a Primary Arterial street. The westerly entrance is 1,200 feet between this project and the Hideaway. Either access qualifies for a full turn movement. The Polo Estates will be a left turn in and a right turn in. Mr. Woodard asked that at least the lots adjoining the Polo Estate lots be limited in size and decreased the height limit at 18 feet. 9. Mr. Holmes, 80-800 Vista Bonita Trail, stated he is opposed to this zone change because he did research on what the adjoining property was zoned and purchased his home based on that information. His second concern is the traffic onto Avenue 52. 10. Mr. Hladeck stated he did a study in regard to property values and found that this project would not affect any adjoining properties. In regard to traffic, The Hideaway will be widening Avenue 52 to its full width as part of their development conditions which should alleviate traffic concerns. 11. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 12. Commissioner Robbins stated he shares the concern of changing the zoning. If they did not change the zoning, it would only reduce the number of houses backing up to half acre lots to three. 13. Commissioner Kirk stated his concern is not the density, but rather changing the General Plan project by project. If this request was being considered in the context of the General Plan update he 1 G:\WPDOCS\PC Minutes\3-11-03.wpd 13 Planning Commission Minutes March 11, 2003 would agree with it, but he cannot support the request just to generate more money on a piece of land. He has sympathy for the neighbors concerns. 14. Chairman Butler stated he concurs with the comments made so far, but if the zone change is not allowed there could still be a problem with the property to the west of this site. He understands the applicant's desire to develop the lots for the best economic value. 15. Commissioner Tyler asked if there was an Equestrian Overlay on this site. Staff stated no. He asked if the project could be stipulated to have no more than three units per acre. Staff stated yes, as the General Plan allows up to four units to the acre. 16. Commissioner Kirk asked if the mitigation measures contained in the environmental compliance could be conditioned on the density to mitigate the problem. City Attorney Kathy Jenson stated the designation is up to a certain number of units. You can approve less than the maximum number. Staff stated the Commission could increase the lot size to reduce the density, or state the density cannot exceed a certain size. 17. Commissioner Tyler noted the Polo Estates is a premier subdivision in the City, but there are a lot of empty lots which may indicate there isn't presently, a need for this size lot. 18. Commissioner Abels concurred that the size of the lots was not adequate for this site. 19. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-014, denying certification of Environmental Assessment 2000-468, as recommended. 20. Commissioners Abels/Tyler withdrew their motion. 21. It was moved and seconded by Commissioners Abels/Tyler to deny the project. G:\WPDOCS\PC Minutes\3-11-03.wpd 14 Planning Commission Minutes March 11, 2003 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. D. Sign Application 2003-682; a request of. Dale Frank for review of a proposed sign program for the Washington Park Commercial Center bounded by Washington Street, Highway 1 1 1, Adams Street, and Avenue 47. 1. Chairman Butler asked for the staff report. Staff informed the Commission the applicant had requested a continuance of this project to March 25, 2003. 2. There being no discussion, it was moved and seconded by Commissioners Abels/Robbins to continue Sign Application 2003- 682 to March 25, 2003. Unanimously approved. VII. BUSINESS ITEMS: A. Continued - Sian Application 2002-616, a request of Graphic Resources for Desert Automotive, LLC for a revision to a previously approved sign program for the car dealership located at the southwest corner of Simon Drive and Highway 1 1 1 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked the location of the monument sign. Staff noted it was at the corner of Highway 111 and Simon Drive. 3. Commissioner Kirk asked for an explanation of the staff report in regard to the square footage of the sign. Staff stated it is 134 square feet more than what was approved. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Skip Berg, representing the applicant, gave an explanation of how the signs got installed larger than what was approved. 14 8 G:\WPDOCS\PC Minutes\3-11-03.wpd 15 Planning Commission Minutes March 11, 2003 5. Chairman Butler asked if there were any questions of the applicant. Commissioner Tyler asked about the sign squeezed between the two buildings facing west. Mr. Berg stated it is to be seen from the corner of Washington Street and Highway 111. Commissioner Tyler recommended it be eliminated. Mr. Berg stated it is 56 square feet. 6. Commissioner Kirk noted the sign program had been considered by the Commission and after a lot of thought and discussion, a program was approved. Now the owner has installed signs that were illegal and is requesting approval of that illegal installation. Based on this information he suggested the request be denied. 7. Chairman Butler asked if there was any other public comment on this item. There being no further public comment, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Kirk/Abels to adopt Minute Motion 2003-006, denying Sign Application 2002-616. Unanimously approved. B. Appeal of Public Nuisance Cases 7397 and 7398; a request of Donald and Patricia Cross for consideration of an appeal of a Public Nuisance Determination for the property located at 78-570 Saguaro Road. 1. Staff informed the Commission that the applicant had submitted a letter asking for a continuance of this item to the Commission meeting of March 25, 2003. 2. There being no discussion, it was moved and seconded by Commissioners Abels/Kirk to continue Public Nuisance Cases 7397 and 7398 to March 25, 2003. Unanimously approved. C. Discussion of Zoning Issues, a request of staff for review of zoning issues pertaining to front yard setbacks and review of the side yard setback summary. 1. Chairman Butler asked that this item be continued to the meeting G:\WPDOCS\PC Minutes\3-11-03.wpd 16 14, 3 Planning Commission Minutes March 11, 2003 of March 25, 2003. Unanimously approved. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Abels gave a report of the City Council meeting of March 4, 2003. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Robbins to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held March 25, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:37 p.m. on March 11, 2003. Respectfully submitted, �4e . w er, Executive Secretary City of uinta, California 1�0 G:\WPDOCS\PC Minutes\3-11-03.wpd 17 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 25, 2003 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler and Chairman Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, and Principal Planner Fred Baker. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of March 11, 2003. Commissioner Tyler asked that Page 2, Item A.2. be corrected to read, "....from the existing parking lot."; Page 14, Item 15 corrected to read, "...if there was an equestrian overlay..." There being no further corrections, it was moved and seconded by Commissioners Kirk/Abels to approve the minutes as amended. Unanimously approved. B. Department Report: Planning Manager Oscar Orci gave a report on front yard landscaping requirements for Tract 28964 and Tract 30331. Staff recommended establishing standards that would incorporate the landscaping requirements approved by CVWD. Commissioner Kirk stated his question was how the City was conditioning the tracts to meet the 50% landscaping for the front yard. Staff stated it was not accomplished with the original approval. Commissioner Robbins informed the Commission that CVWD had approved the new Water Use Ordinance which was the first step and would now need to be approved by all the cities. Staff stated it would take a couple months to approve this ordinance along with a plant palette that could be used by developers. Commissioner Kirk asked if staff could impose landscaping conditions G:\WPDOCS\PC Minutes\3-25-03.wpd :.J 1 1 Planning Commission Minutes March 25, 2003 without having an ordinance in place. City Attorney Kathy Jenson stated yes, given water concerns it is appropriate to impose either a mitigation measure or design guidelines to preserve a goal on a case by case basis. Commissioner Kirk stated he was concerned that an applicant would not know this if there was a requirement in place. Discussion followed and staff would follow up by bring the water ordinance back to the Commission. V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None A. Environmental Assessment 2002-463. Site Development Permit 2002- 755 and Conditional Use Permit 2002-073; a request of Father Jack Barker/St. Francis of Assisi for certification of a Mitigated Negative Declaration of environmental impact, approval to allow the expansion of the existing uses on a 14.03 acre site, and consideration to allow church uses within the Low Density Residential Zoning District for the expansion of the parking lot, with an additional entry, landscaping and retention areas and vacation of a right-of-way on 2.16 acres. 1. Planning Manager Oscar Orci informed the Commission there was a request to continue this item to April 22, 2003. 2. It was moved and seconded by Commissioners Robbins/Tyler to continue this item to April 22, 2003. Unanimously approved. B. Continued - Sign Application 2003-682; a request of Dale Frank for review of a proposed sign program for the Washington Park Commercial Center, bounded by Highway 1 1 1, Adams Street, Washington Street, and Avenue 47. 1. Staff informed the Commission a request had been received to continue this item to April 8, 2003. 2. It was moved and seconded by Commissioners Abels/Tyler to continue this item to April 8, 2003. Unanimously approved. C. Street Name Change 2003-014; a request of Old Town La Quinta, LLC for consideration of a street name change from Avenida Buena Ventura to Main Street for the street east of Avenida Bermudas, south of and parallel to Calle Tampico. 1..�, �. G:\WPDOCS\PC Minutes\3-25-03.wpd 2 Planning Commission Minutes March 25, 2003 1. Chairman Butler opened the public hearing and asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. There being no questions of staff, Chairman Butler asked if the applicant would like to address the Commission. There being no applicant present and no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 3. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2003-015, approving Street Name Change 2003-014, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. D. Zone Change 2003-1 13; a request of the City for adoption of the City's Official Zoning Map. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioners asked staff to indicate the City boundary limits and the sphere of influence area, which staff did on the map. 3. There being no further discussion and no public comment, Chairman Butler closed the public hearing and opened the matter to Commission discussion. 4. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2003-016 approving Zone Change 2003-113. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: 3 None. G:\WPDOCS\PC Minutes\3-25-03.wpd 3 Planning Commission Minutes March 25, 2003 VII. BUSINESS ITEMS: A. Continued - Appeal of Public Nuisance Cases 7397 and 7398; a request of Donald and Patricia Cross for consideration of an appeal of a Public Nuisance Determination for the property located at 78-570 Saguaro Road. 1. Commissioner Tyler informed the Commission that he and the applicant had been long term friends and he had discussed this case at length with City and therefore he feels he is unable to render an impartial objective opinion on this matter and requested to recuse himself and left the dais. 2. Commissioner Abels stated that since the City did not have any standards for this type of wall, he would like to request a continuance of this case and request staff obtain standards from other cities in the Valley. 3. Chairman Butler expressed concern that the wall was unfinished and inquired how long staff would feel comfortable continuing it. 4. Commissioner Robbins asked if other cities have a code for this type of wall and/or do they require an engineer to prepare calcs for this type of wall? Community Safety Manager John Hardcastle stated he would have to refer that to the Building and Safety Manager as they are only responsible for the enforcing of the codes in that there was no building permit pulled for this wall. Building and Safety Manager Greg Butler stated he was unable to speak about what standards other cities might have in regard to this type of wall. The Director of the Department informed him that all the other cities in the Valley do require permits for walls. 5. Commissioner Ables asked if the other cities had standards. Staff replied that was unknown at this time. 6. Commissioner Robbins stated he has a hard time when a resident is trying to improve their property and yet he understands when there are code violations that need to be addressed. 7. Commissioner Kirk asked that the applicant be given an opportunity to speak. Ms. Pat Cross, the applicant, stated they G:\WPDOCS\PC Minutes\3-25-03.wpd 4 `� Planning Commission Minutes March 25, 2003 have tried for many years to get a permit for this structure. They were given different information at different times. They have requested from the Building Department, standards and were told there were none and were requested to have it engineered. She has, been unable to find out who the engineer was and construction of the wall has stopped pending a decision. They agree with what the Commission is proposing. 8. There being no discussion, it was moved and seconded by Commissioners Robbins/Abels to continue Public Nuisance Cases 7397 and 7398 to April 8, 2003, to allow staff the opportunity to investigate whether other cities in the Valley have any standards for this type of wall. Unanimously approved with Commissioner Tyler being absent. B. General Plan Consistency Finding 2003-002; a request of Desert Sands Unified School District for finding of General Plan conformity for the construction of a Middle School and Alternative Education Complex for the property located on the east side of Washington Street, south of Darby Road. 1. Chairman Butler asked for the staff report. Planning Manager Oscar Orci presented the information contained in staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Tyler asked where the City limits were in relation to what was shown. Staff indicated the City limits on the applicant's site plan. Commissioner Tyler indicated there was very little land left north of Palm Royale Drive after it was reconfigured. Staff indicated there was a small piece that was zoned High Density. 3. Chairman Butler asked if the school district would be responsible for all the road improvements. Staff stated the City did not know what there plans were for entitlements. It is assumed that if they reconfigure Darby Road they will have to construct the appropriate infrastructure including the roads. Chairman Butler stated he understood that Palm Royale Drive would be signalized upon improvement of this road. Staff stated that is the desire, but it is unknown as to whether or not it has been decided upon. . 4. Commissioner Tyler expressed his concern that there are a lot of 16 issues that had not be determined as of yet. Staff indicated this' 1 v was only for a General Plan consistency finding. Desert Sands G:\WPDOCS\PC Minutes\3-25-03.wpd 5 Planning Commission Minutes March 25, 2003 Unified School District will adopt a resolution exempting themselves from the City's regulations. The City will only be reviewing the traffic, storm water, and other environmental issues and this will be done administratively. Commissioner Tyler expressed his concern regarding the circulation pattern. Discussion followed regarding the site and circulation plan. Commissioner Tyler asked how close the school buildings were to the existing residential. Staff explained this was all conceptual. Commissioner Tyler asked if the City shouldn't be addressing these issues. Staff explained that when the District adopts a resolution exempting themselves the City's regulations, the City no longer has any authority on the project. They do their own environmental, processing, and the State architect approves the plans and does the inspections. The City is a Responsible Agency and will have an opportunity to comment on the environmental impacts including, but not limited to, the location of structures, circulation, and other environmental impacts. 5. Commissioner Kirk asked what would happen if the Planning Commission did not find this to be consistent with the General Plan. Commissioner Robbins stated they do not buy the land. Staff stated the City has never reviewed any school plan for any school within the City. 6. Commissioner Tyler stated those schools were on existing streets and this one the street is not constructed. Staff stated that if they want access, they will have to construct the street. 7. Commissioner Robbins asked what- an "alternative education high school". Staff stated it consists of several different programs/schools for students that may not be able to adjust to the standard curriculum., as well as students who need/want specific training. The Horizon School is being proposed for students who are in home schooling and others with special needs. 8. Chairman Butler asked if there were any other questions of staff. There being no further questions and no public comment, the public hearing was closed and open for Commission discussion. 9. Commissioner Robbins stated his concerns were regarding safety issues especially on Washington Street. Another concern is having a middle school adjacent to Washington Street. City 1 G:\WPDOCS\PC Minutes\3-25-03.wpd 6 Planning Commission Minutes March 25, 2003 Attorney Kathy Jenson stated the limited question before the Commission is whether or not putting a school at this site is consistent with the City's General Plan. The Commission can go through that it is consistent with the Land Use Element, schools are permitted in that General Plan designation. In regard to traffic and circulation, in order to find it inconsistent the Commission would have to find an inconsistency with the project. The questions being raised by the Commission are questions that will have to be addressed by the School District as the lead agency in their environmental documentation, but this is not an issue for the City to determine. The City does have the ability to raise issues during the environmental review process. The City can be an objecting party and/or file a lawsuit challenging the CEQA compliance. The State does have additional requirements the school has to go through for the construction of school locations. 10. Commissioner Kirk stated the issues raised relate directly to the Traffic and Circulation Element and even though he may disagree with some of the points raised by Commissioner Robbins, but they are relevant to this discussion. If a particular school at this site conflicts with the goals and objectives found in the Traffic and Circulation Element, it seems to be a rationale for making a decision about consistency with our General Plan. 11. Chairman Butler stated this appears to be an issue the City can raise during their environmental review period. 12. City Attorney Kathy Jenson stated that if there was a policy in the General Plan that is inconsistent or they are going to be violating, then the Commission would have a basis for denial, or a finding that it is not consistent, but it has to be based on the policies and goals set forth in the General Plan. 13. Commissioner Kirk stated the staff report indicates the Element indicates the need to establish and maintain a transportation circulation network that efficiently, safely and economically moves people. One of the Planning Commissioners is saying it may not safely do this at this school site. 14. Community Development Director Jerry Herman stated this school site does not have access to Washington Street without controlled intersections. Darby Road on both ends will have traffic signals at G:\WPDOCS\PC Minutes\3-25-03.wpd Planning Commission Minutes March 25, 2003 both ends, so there is no parent drop-off off of Washington Street. All school traffic will be controlled on the interior along with the bus route in and out of the school site. All the students will be crossing at intersections with traffic signals. 15. Commissioner Robbins asked if the Commission had the ability to require at a later date, that a deceleration lane be installed on Washington Street onto Darby Road. 16. City Attorney Kathy Jenson stated this would be a comment to be made during the environmental review. The City does have jurisdiction over street improvements. 17. Commissioner Robbins asked if the School District did not observe a request the City made about a deceleration lane, the only option the City would have at that time would be to file a lawsuit. City Attorney Kathy Jenson stated that was correct. 18. Commissioner Kirk asked if a condition could be placed on a consistency finding. City Attorney Kathy Jenson stated no. 19. Chairman Butler asked if there was any method whereby the School District could be notified of the concerns raised by the Commission. Community Development Director Jerry Herman stated a letter could be sent expressing the Commissions concerns regarding traffic and ask them to address them during their review and/or design of the school site. 20. Commissioner Tyler expressed his concern about the truck traffic on Darby Road. 21. There being no further discussion, it was moved and seconded by Commissioners Robbins/Tyler to adopt Planning Commission Resolution 2003-017 determining a consistency with the General Plan, with the concerns as noted. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. C. Discussion of Zoning Issues, a request of staff for review of zoning issues pertaining to front yard setbacks and review of the side yard setback summary. �. G:\WPDOCS\PC Minutes\3-25-03.wpd 8 Planning Commission Minutes March 25, 2003 1. Chairman Butler asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Robbins stated he was comfortable with a smaller front yard setback for a casitas of 15 feet if there is no driveway where cars would park. If you had a side entry garage that had a potential of a bonus room on the street side, he would have no issue with that reduction. He concern is the same that 20 feet is not always 20 feet depending on whether the streets are private or public. There needs to be a way to measure this from that will keep the distance consistent. He would recommend it being a standard 25 feet from the back of the curb. On the side yard issue he would like the total side yard setback set at 15 feet with a five foot minimum. Also, when there is a 15 foot side yard, the pool equipment, etc., can be installed next to the fence. 3. Commissioner Kirk stated he agrees with the pool equipment being installed against the wall in either the rear yard or side yard. In regard to the setbacks, he thinks the recommendation as made by Commissioner Robbins that there should be some consistency. The 25 foot requirement might work, but he is uncertain about the 15 foot approach for the side yard and not counting architectural projects such as fireplaces. It will depend upon the context which will make it difficult to write a standard that will take all the variations into account. In a high density affordable residential development, he would not object to allowing popouts, fireplaces, etc., in the side yard where there is no access to the front yard, which had only two or three feet, and there was a 10-15 foot sideyard setback on the other side. Staff stated a specific plan would accommodate should the need arise such as an affordable housing. 4. Commissioner Robbins stated his concern is that all developments would try and do this. He would prefer a more conservative approach for the general requirements. When an affordable housing project needed adjustments, it would be accomplished under a specific plan. 5. Commissioner Kirk stated that in regard to a standard subdivision he would like to see some flexibility to move the home around within the lot constraints. G:\WPDOCS\PC Minutes\3-25-03.wpd 9 Planning Commission Minutes March 25, 2003 6. Commissioner Robbins concurred; this was what he was referring to with the 15 foot setback. In general, he does not believe the City should cram so many items together on a single lot. 7. Chairman Butler stated a concern that on the Cove lots, if you put a 15 foot setback on one side and five on the other you will change the dimensions of the house to gain square footage by longating the house. He would prefer a compromise that would allow the popouts, chimneys, etc., on the side of the home that does not have access. 8. Commissioner Robbins stated he agreed if every lot was 72 feet by 100 feet. He would hope that in the future, the lots would not be this size. In regard to the front yard, by setting the requirements at 25 feet from the curbline, it gives flexibility as well. 9. Chairman Butler stated he is concerned because he knows the developer will build to the maximum allowable. He suggested considering the size of the lots when determining the setbacks. He agrees with the front yard being the curbline measurement. Discussion followed regarding alternative methods. 10. Commissioner Tyler stated that reading the minutes of the City Council, they expressed a desire for openness in the City. Developers will object because larger lots means more money and costs. He agrees with Commissioner Robbins in giving the developer an envelope wherein they can shift the house within. In regard to popouts, he would suggest limiting them to a certain distance from the house. Not all houses have a "dead" side to them. He agrees with the front yard setback being determined by the curbline. Need to have a variety in the front yard setbacks so the houses are staggered. 11. Staff summarized that the Commission preferred option #5 on the staff report for the side yard setback which is a total 15 foot aggregate side yard setback with a minimum distance of five feet. There are still some issues in regard to popouts. Staff will prepare alternatives when this is brought back. 160 G:\WPDOCS\PC Minutes\3-25-03.wpd 10 Planning Commission Minutes March 25, 2003 12. Chairman Butler stated, he would like to see the back of curb requirement used for the setbacks on side- and front -loaded garages and casitas units incorporated into this. 13. Commissioner Kirk stated that if the intent is both openness and diversity of design in placement of the building on the lot, there are a variety of tools and staff could be directed to look into those. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Commissioner Tyler gave a report of the City Council meeting of March 18, 2003. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Robbins to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held April 8, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:08 p.m. on March 25, 2003. Respectfully submitted, r, Executive Secretary City of L uinta, California 161 G:\WPDOCS\PC Minutes\3-25-03.wpd 11 REPORT/INFORMATIONAL ITEM: A() MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA March 5, 2003 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:12 a.m. by Planning Manager Oscar Orci who led the flag salute. B. Committee Members present: Bill Bobbitt, Dennis Cunningham, and David Thorns. C. Staff present: Planning Manager Oscar Orci, Management Analyst Debbie Powell, Principal Planners Stan Sawa and Fred Baker, Associate Planner Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of February 5, 2003. There being no corrections, it was moved and seconded by Committee Members Cunningham/Thom to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2002-760; a request of Gensler Architects for Bank of America for review of architectural and conceptual landscaping plans for a 4,000 square foot bank facility with a drive through located at the northwest corner of Highway 1 1 1 and Washington Street within Point Happy Commercial Center. 1. Principal Planner Fred Baker gave an overview of the project and introduced Mr. Ronnie Dimla, architect for the project, who gave an overview of the project. He introduced Mr. Blake Hinman of Lantex who gave an explanation of the landscaping. 16-2 GAWPD0CS\ARLC\3-5-03.wpd 1 Architectural & Landscape Review Committee Minutes March 5, 2003 2. Committee Member Thoms asked if the colors presented on the color board would be the exact colors used. Mr. Dimla stated yes. Committee Member Thoms stated he likes the colors as presented as it does offer variety. In regard to the landscaping, the trees on the east side need to be separated. Mr. Hinman suggested a more vertical tree. 3. Committee Member Bobbitt questioned the height of the wall. Planning Manager Orci stated it would meet the City's Code. Committee Member Bobbitt stated if the wall was not sealed, water would leach through the wall. Mr. Hinman stated they would treat the wall to ensure no damage. 4. Committee Member Thoms asked the material of the wall. Mr. Dimla stated it would be a block wall covered with plaster. 5. Committee Member Bobbitt asked that any wood on the trellis not be wood but a different material such as a paralem. 6. Committee Member Cunningham stated the architecture is in line with what exists. His area of concern is the public view from Highway 111, which is the rear of the building. The effective use of the retaining wall and that it is set back from Highway 1 1 1, mitigates the impacts. Architecturally he asked if the windows were recessed. Mr. Dimla stated they are the recessed tiles. Committee Member Cunningham stated the inset tiles seem to be out of balance and should be balanced. He would also like to see something added to the wall on the drive through side below the insets. Mr. Dimla stated it was an attempt to blend it with the building to the east. 7. Committee Member Thoms asked if a plant material would be on the vertical steel trellis. Mr. Hinman stated bougainvillea would be used. Staff stated the trellis over the ATM would not have any plants. 8. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-007, approving Site Development Permit 2002-760, as amended: a. Realign the tile insets on the south elevation b. Consider a change in tree variety for the two trees on the east side of the building. 1 t� Unanimously approved. G:\WPDOCS\ARLC\3-5-03.wpd 2 Architectural & Landscape Review Committee Minutes March 5, 2003 B. Site Development Permit 2003-761; a request of Kleine Building and Development, Inc. for review of architectural and landscaping plans for seven commercial buildings on a six acre site located on the north side of Highway 1 1 1, 310 feet west of Dune Palms Road. 1 . Principal Planner Stan Sawa gave an overview of the project and introduced Bob Kleine, representing the project, who gave a presentation on the project. 2. Committee Member Cunningham stated he has no issue with the renderings. The south elevation of Buildings 1 and 2, being set back, and with the use of the stone and landscaping, it will soften the look of the hard building. Buildings 5 and 6 are similar to what is along Highway 1 1 1. The area with no windows needs some architectural relief in the center section, as well as the south elevation on Buildings 1 and 2. Mr. Kleine stated that on the north side of Buildings 5 and 6, they will be selling to an owner/occupant. They probably have single clients on the north building. Therefore, the architectural glazing will continue across the entire wall. Committee Member Cunningham stated that wherever there is a blank wall there needs to be enhanced landscape , or some architectural detail added. 3. Committee Member Thorns questioned the use of the stone. It appears to be added for mitigation measure and is overdone. His biggest concern is that the roof line has no relief due to the single height of all the buildings. Mr. Kleine stated they will be using an artificial cantera stone running across all the parapets of the buildings. This will allow some relief to the roof line. 4. Committee Member Cunningham stated the recessed arcade of ten feet gives relief to the front of the building. 5. Committee Member Thorns stated he questions the use of stone on these elevations. Mr. Kleine stated he wanted a similar but enhanced project to the buildings on Cook Street and Highway 111. Committee Member Thoms stated the more you add a residential approach to a commercial building it is not a good use of the material. To make each building different would be better. Mr. Kleine stated you tend to get a lot of maintenance problems along the lower portion of the building wall which is another reason for using the stone. 1 E -11 G:\WPDOCS\M; LC\3-5-03mpd 3 Architectural & Landscape Review Committee Minutes March 5, 2003 6. Committee Member Cunningham remarked how the use of stone on the Desert European Cars building is similar in appearance to the mountains. 7. Committee Member Bobbitt stated he likes the stone. He would prefer to see some relief on the roof line. On the landscaping, he asked what was on the exposed sides where there is a zero lot line. Mr. Kleine stated these were the loading and unloading areas and nothing was proposed. Planning Manager Oscar Orci explained the problem they had in designing the buildings to hide the loading areas. Mr. Kleine stated they will be following through with what was proposed for the Radio Active project to the east. 8. Committee Member Thorns asked if the roof lines could be raised in some areas to give some relief. Mr. Kleine stated they would raise the parapet walls rather than doing a hip roof. Discussion followed about the south elevations. 9. Committee Member Bobbitt asked if something could be done on Buildings 1 and 2, he would prefer it. 10. Committee Member Thoms stated more relief is needed in the roof line or elevation face itself for Buildings 1 and 2 facing Highway 111. In add ition,,01-c-onsideration should be given to the use of the stone material In the landscape plan, the California Fan Palm should be mixed with the Mexican Palm to blend with the Radio Active building. 11. Committee Member Cunningham stated that due to the 65 foot setback for Buildings 1 and 2 from Highway 1 1 1, and that the buildings are different sizes, and separated, he believes by9'adding any architectural changes to the building4t'will not benefit the building or project. 12. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-008, approving Site Development Permit 2003-761, as amended: a. Consideration shall be given to the use of stone on the front elevations. b. The California Fan Palm should be mixed with the Mexican Palm to blend with the Radio Active building. Unanimously approved. E J G:\WPD0CS\ARLC\3-5-03mpd 4 Architectural & Landscape Review Committee Minutes March 5, 2003 C. Site Development Permit 2002-755; a request of St. Francis of Assisi for review of landscaping plans for a parking lot for the property located at 47-225 Washington Street 1. Associate Planner Martin Magana gave an overview of the project and introduced Father Barker, Randy Purnel, and Vince Starace, who were available to answer questions on the project. 2. Committee Member Thoms asked if the intersection would be signalized. Staff stated it would be with turn pockets to make full turn movements. 3. Committee Member Cunningham stated that with the added development of the church and the perimeter landscaping, it brings the church back into a comprehensive development of the entire area. He likes the layout of the area now. 4. Committee Member Thoms asked who did the layout. Father Barker stated RBF Engineering started the process and now Warner Engineering is finishing it as they did the La Quinta Arts Foundation. 5. Committee Member Thoms complemented them on the layout and asked that there be some variation in the retention basin to reach a more natural look. That the parking lot include the Washingtonia Palms at one of the entrances, and they need to blend use of the different palm trees on both projects. 6. Committee Member Bobbitt stated he likes the use of the Oak trees and commended the applicant on the size of the islands as they are sizeable at 15 feet and will allow the plant material to thrive. 7. There being no further discussion, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2003-009, approving Site Development Permit 2002-755, as amended. a. The plant pallette shall include Washingtonia Robusta to complement the parking lot to south. b. The Evergreen Pear tree shall be changed to a different variety. Unanimously approved. l E G:\WPD0CS\ARLC\3-5-03.wN 15 Architectural & Landscape Review Committee Minutes March 5, 2003 D. Commercial Property Improvement Program 2003-020; a request of Santa Rosa Developers for review of a request for funding to enhance the exterior/entry of the Santa Rosa Plaza development located at the northwest corner of Calle Tampico and Desert Club Drive. 1. Management Analyst Debbie Powell gave a report on the request and introduced the project's representative, Mr. Jack Stewart, project manager for the project, reviewed the request. 2. Committee Member Cunningham stated he still believes this request does not meet the intent of the CPIP program in his opinion. Mr. Stewart indicated this is a similar funding request to the Andrews Bar and Grill. 3. Committee Member Thoms stated that was a remodel. Mr. Stewart stated they need an answer so they can finish their project. 4. Committee Member Bobbitt stated he understood new projects would not be excluded from the funds. If this project meets the criteria, then he has no objection funding the request. 5. Committee Member Thorns noted the upgrades that would be added with the additional funds. Mr. Stewart noted the water feature and the enhanced signage will not be added without the funds. 6. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-010 denying CPIP 2003-020, with a total score of 54.5. Unanimously approved. E. Commercial Property Improvement Program 2003-021 a request of La Quinta Grill for review of a request for parking and landscape improvements for the property located at 78-034 Calle Barcelona. 1. Management Analyst Debbie Powell gave a report on the request and. introduced the applicants for the project. Mr. Nick West, project manager for the project, reviewed the request. 2. Committee Member Thorns asked if this parking lot was a requirement for the added building. Planning Manager Oscar Orci stated the site plan was approved, but the specific design details E 7 were not. The City requested a minimum of 80 spaces be G:\W1PD0CS\ARLC\3-5-03.wpd 6 Architectural & Landscape Review Committee Minutes March 5, 2003 provided. Committee Member Thoms asked if the building could continue without the parking lot. Staff stated no. Committee Member Thoms stated that if this type of project has a requirement for a proposed building, he does not know why it is before the Committee. Because if anything built in the Village has to provide parking, you might as well give everyone the money. Management Analyst Debbie Powell stated the program ends in June of this year and Council has put it on hold for a year till it is known what the State will be doing with the funds available. 3. Committee Member Bobbitt stated the project would be done either way. If the work required is mandatory, should it fit under the parameters of the program? Staff read the brochure stating what the funds can be used for. 4. There being no further discussion, it was moved and seconded by Committee Members Cunningham/Bobbitt to adopt Minute Motion 2003-01 1 approving CPIP 2003-021, with a total score of 83. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: Vill. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Cunningham/Thoms to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on March 5, 2003. This meeting was adjourned at 1 1:24 a.m. on February 5, 2003. Respectfully submitted, BE J AWYER, xecutive Secretary City a Quinta, California G:\WPD0CS\ARLC\3-5-03.wpd 7 Department Report: I —A ' TQ•c �44 OF TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: April 15, 2003 SUBJECT: Department Report — Responses to Public Comments The following public comments were made at the April 1, 2003, City Council meeting: 1. V. Reyes and Roberto Reyes expressed concern about their neighbor's driveway encroaching approximately four (4) feet onto their Calle Obispo property. • The matter was referred to staff and staff is in contact with the parties. 2. Christi Salamone, La Quinta Arts Foundation, presented a framed copy of the 2003 La Quinta Arts Festival poster to the City. • Council thanked Ms. Salamone for the Arts Foundation's gift. 3. Joyce Spizer, Friends of the Library, advised others from the organization were not present to make a planned presentation. 163 -�- DEPARTMENT REPORT: O� O U _ Irxo � ntm�� c ti5 OF T9 TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Assistant City Manager ��j DATE: April 15, 2003 RE: Department Report - Transmittal of the 2003 La Quinta and Coachella Valley Market Study In August 2002, the Redevelopment Agency authorized staff to distribute an RFP for a new La Quinta and Coachella Valley market study. This market study updates the previous study completed by the Sedway Group in 1999. The Agency awarded a contract to Design Workshop in November 2002 to conduct the market study. The market study, recently completed by Design Workshop, is attached to this report. The document contains an executive summary and includes data, analysis, and conclusions in the following categories: Social/Economic. Forecast; Opportunities Analysis; Retail Real Estate; Lodging/Hotel Real Estate; Office/Light Industrial Real Estate; Live/Work Housing; and the Ranch. Data from this market study has been incorporated into the 2003-04 Economic Development Plan and will provide the basis for some of the City's marketing materials. 1' 0 DEPARTMENT REPORT: 3 -A APRIL 15 APRIL 25 APRIL 26 MAY 6 MAY 20 JUNE 3 JUNE 17 JULY 1 JULY 15 CRY COUNCIL'S UPCOMING EVENTS CITY,COUNCIL MEETING CULTURAL ARTS SPRING EVENT LA QUINTA CITY PICNIC CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 17i April 2003 La Quinta City Council Monthly Planner ... .. , .N ,... .... I a 19RIS.. R MLIVA idler..IR19,411 .. 1 2 3 4 5 2:00 PM City Council 10:00 AM ALRC March Meeting S M T W T F S 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 6 7N 8 9 10 11 12 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM EnergylEnvi- Abate. -Perkins Henderson Sniff 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts Daylight Saving Time Commission Advisory Board Commission Begins 13 14 15 16 17 18 19 7:30 AM CVEP-Adolph 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- 2:00 PM City Council vation Commission Perkins Meeting 12:00 PM Transp.- Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 20 21 22 23 24 25 26 Easter 7:00 PM Planning Commission 12:00 PM Sunline-Adolph 4:00 PM 9:00 AM LAFCO- Henderson 4:00 PM - **Vf City Picnic Soap Box Derby DRRA Airp- 7:00 PM Osborne DRRA Open House Cultural Arts Spring Event 27 28 29 30` 6:00 PM CVAG-Exec 12:00 PM CVAG Human/ t �s Com-Adolph Comm-Osbome May S MT W T F S 1 2 3 its, 4 5 6 7 8 9 10 6 .,. � 11 12 13 14 15 16 17 18 19 20 21 22 23 24k ` 25 26 27 28 29 30 31 r, on 4/11/2003 JLL Printed by Calendar Creator Plus May 2003, La Quinta City Council Monthly Planner r 3 June April s p ,� s - x' ' 9:00 AM • 4:00 PM SJSR Ntl. Monument- s''"" S M T W T F S `' S MT W T F S Henderson 1 2 3 4 5 ;, 1 2 3 4 5 6 7 6 7 8 9 10 11 12 8 9 10 11 12 13 14 Happy 21st Birthday 13 14 15 16 17 18 19 15 16 17 18 19 20 21 La Quinta 20 21 22 23 24 25 26 22 23 24 25 26 27 28 27 28 29 30 29 30 4 5 6 7 8 9 10 2:00 PM City Council 10:00 AM ALRC 12:00 PM Energy/Envi- Meeting Sniff 12:00 PM Mayors Lunch 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 Mother's 7:30 AM CVEP-Adolph 10:00 AM Pub. Sfty- 7:00 PM Mosquito Abate. -Perkins 9:00 AM RCTC- Henderson 3:00 PM Historic Preser- vation Commission Day Perkins 7:00 PM Planning 5:30 PM Investment 12:00 PM Transp.- Commission Advisory Board Perkins Armed Forces Day 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 9:00 AM LAFCO- 2:00 PM City Council Henderson Meeting 25 26 27 28 29 30 31 7:00 PM Planning 12:00 PM CVAG Human/ Commission Comm-Osbome 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Memorial Day (CITY Osborne HALL CLOSED) Printed by Calendar Creator Plus on 4/11/2003 173 June 2003 La Quinta City Council Monthly Planner Sunday.... .. ITecinesclay inursaay... ..... 1 2 3 4 5 6 7 2:00 PM City Council 10:00 AM ALRC Meeting 8 9 10 11 12 13 14 7:30 AM CVEP•Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- Flag Day 10:00 AM"Pub. Sfty- Abate. -Perkins Henderson Sniff Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp.• Commission Advisory Board Commission Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 15 16 17 18 19 20 21 I;. * Father's Day 9:00 AM CVA-Henderson 2:00 PM City Council 3:00 PM Historic Preser- vation Commission 0 Meeting 1st Day of Summer 22 23 24 25 26 27 28 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- Commission Comm -Osborne Henderson 12:00 PM Sunline•Adolph 4:00 PM ORRA Airp- Osbome 29 30� 6:00 PM CVAG Exec Com-Adolph May July r S M T W T F S S M T W T F S ,M 1 2 3 1 2 3 4 5 4 5 6 7 8 9 10 6 7 8 9 10 11 12'„ F� 11 12 13 14 15 16 17 13 14 15 16 17 18 19 1� ' a * 18 19 20 21 22 23 24 20 21 22 23 24 25 26� 25 26 27 28 29 30 31 27 28 29 30 31 ° f Printed by Calendar Creator Plus on 4/11/2003 DEPARTMENT REPORT: 04 �0 & 4 4 U rA lwolrlm w5 OF TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety 74 DATE: April 15, 2003 RE: Monthly Department Report - March 2003 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of March. The reports depict the following highlights: • Year to date building permit valuation is $62,339,044.40 which represents an issuance of 959 building permits through March; • 675 animal control cases have been handled through March; • 567 code compliance cases have been initiated through March; • 25 new licenses were issued to La Quinta based businesses in March; • $1,230.00 - garage sale permit income in March; • $1,767.00 - Senior Center income in March: New Life Community Church $ 660.00 (for April) Santos Wedding on June 14 227.00 (partial payment) Jesus Rocks Concert 315.00 Painted Cove HOA 165.00 (extra fees $42.50) Lago La Quinta HOA 207.50 Valerie Murdock event 150.00 Total $1,767.00 175 O O O, O O O O O O O ,O O 1--1 O, 0i !Oi I CO N N O Cl O OI O OI OI Oi OI OI O N, 0 O' O' O COI O O O O O O O O O M O LO O •-- o U Q CO O (i41 69 69 ft? E!4 d4 6R EA ER to Efi N E A t- 0 J M1 M f d III -;Ji r`I 10' o O O C) C) 0 0' 0 --'oi o, rT- - co t ` o � C) C) co � O �f C) O C) C) C)O O O O C)O N �O O . N a.=I O' O O O C)I O O O O O O O co O OI C) N Z ! 60, fR d4 Efi EA EA 64 f14 di fA EA Lo 6ck ' 6-J.N QIGI 0 Of 44 +_� M t�1 Oi iLO N - �O +N1 O I �01 �- ,tom. - Cp O O M ti V O (O , v- O N , q (O LO M LO O) p l 0 e- CO (p O 0 1 1I 10 (p �} (V 1 M 1` O �j 6A O 0 1069', M M' N M �' � � O Go 0 (p lam. N (O f� . d ! - H 0 to .- e-: (A! T- 0 CO CO:(n O N (O N 0'I} O %1qI iM EA' EH` EA f� EAI EflIEA' 64?I 0) (M 64C+ 64' We- j II' � lWi ---t -- � 1 I I _ a a ' - T(O : 01 O O � 00 I O I O 0 O, O� O C,4 0 0 1 (O �tA O 0 O O 0 r- N O U) LO O O m j N 0 O 00 O m 10 01 O t� coI i(D 0', 0 OI M M N O INI v- 6fi' d4 � N j M Mi. O 0 co!N N EA ' 001 ti' i 0 1- W '= (y � T- I I Lf) co N I rl N N I O (o M a a''Z ci. ICI i�l IM 6c). ICIyl °�°, 61* o EA ! EA N �, 44 U' o �I p p: p. p p 0 C) O0 LO o o! 0 0 LO' O, O O O O, O 0 CD 0 �, r` of v', o', �, C) m co, m o o 6 o (o ~, iM; Eli Nr I j ti 0, COI �'; N O', Oj til :�I 64 0, LO ti o v- � �T ' I rl- N' N I C) �- ' III 0), 1N C* W ail C P- ui I� o I I co � �i � o co I tiLO Z,Q' 1 1 0 0 M (O' q to �co rfl1 (O N �N (V, L �L �- M e- LO N I 6c* co I N EH d 6 co f` �!N p ZJ, IN d4 EA, N Ef3 E!4 fA N 0 (�44 (� �; w °I,�, J, -- } -t0 --..OI �0i LO 01 ICI �+ OII N _. i0' p p' p U W m; �' i- O !0 O O 0 I I 1 o v N V ao O ai' LO 1` CO O iaoi Oo O ui Lo (O O O O) LO H � � ti ! 60, C) ob 0 64 CO ! O 691 (O : N ' Ef} . O NLO Z � I ti CO M (O (O N LO I, v O VIA' �I �I �, MOV dp O M .- .- M O F- } M N n N 1- e- N (O M N M m U (o j CO N 169"I, (M EA tf3 Ef3 E�? 69 Pj A. E14 ICI to � FA. 0i- 0 0 OI j - t - I I 1 I i 101 � I ._ _ _`_ 1 I 1 �O O O Z°.- �O 0'' �tlM of OI p O; i� ;Vp; O' 0 M ch O �' O ao N O' O' O �t O L1 i; N Cl O (O 0 �% _ . CO 1 d4 691 I 100 ("a,.:O O tf} N tD 6R O CD 0 oO O o0 m i co l �: r I 00 to (v Cl) 1A - co N CA (� f� N 0 O N NII' N �u 1 °) L 6 � N g co d41 d4 T- o I 11 i II 1 � N 0 t N - LO 0) 1N N r O f` H N ! `- 0 J p 0 - �v- V� O r- O +OMpj-}Mt �M - �F --�- } t- - O� �I - 0 -�0i -�� 0 (O 0 1 N o)� I�i ICI NI �NI I �NI N0 �- N r- 0 Zi O Imo, w J _ H t=j W Z -} 1_ 0 j 1 J IJ 1 i IW a. _ I �I In, M! O-,OOr-IHOOMIONF-ti d W wN Jt01 'pI �1 N N'I O N' �' a H oI cnl�' a w w �` N z o a r J Q Z 0 J -� a a W J 0' J Q Z', W a a s IZ' II 'g 0. - .w~ °0 ZZaWz ww JZZa' 1J' W 0~ tJof Q a ' a J mIJI mI0Z PCOO�O w ILIU m U 0-12 o 1; Lu 0)U �-- 178 2 ANIMAL CONTROL REPORT FOR: MARCH, 2003 Steve Alexander, Jackie Misuraca and Moises Rodarte Animal Pickups YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 2003 DATE 2002 HANDLED DATE 2003 DATE 2002 Dogs Alive 29 91 Bite Reports 2 11 Dead 3 12 Animal Traps 8 14 OTI 2 4 Cruelty to Animals 0 1 Cats Alive 40 22 Vicious Animal R.O. 0 1 Dead 9 16 Special Hour Patrols 0 8 OTI 0 0 Zoning Violations 0 2 Other Animals Alive 7 10 Lost and Found 44 88 Dead 7 22 Animal Rescue 1 4 Outside Agency 0 0 Total Animals Alive 76 123 City Reclaims 13 33 Dead 19 50 Other 26 44 OTI 2 4 TOTAL ANIMALS TOTALS: 94 206 REMOVED: 97 177 VIOLATIONS: No Owner Warnings Citations Dogs at Large 20 0 5 Noise Disturbance 0 0 0 Defecation Removal 0 0 0 License Violation 0 0 19 Other 0 0 1 MONTHLY TOTAL 20 0 25 YEAR TO DATE 67 8 135 TOTAL MONTHLY INCIDENTS HANDLED: March 03: 236 March 02: 217 YEAR TO DATE INCIDENTS HANDLED: March 03: 675 March 02: 531 177 CODE COMPLIANCE STAT REPORT FOR March Mar 03 YEAR TO DATE 03 YEAR TO DATE 02 ABATEMENTS: Nuisance Abatements Started 111 Weed Abatements Started 12 Vehicle Abatements Started 48 Dwelling Abatements Started _4 TOTAL STARTED 175 TOTAL COMPLETED 177 Case Followups 419 Home Occupation Inspections 18 Business License Inspections _ 1 Garage Sale Permits Issued 123 374 31 157 5 567 433 1064 50 1 461 292 15 189 3 499 433 1805 24 1 335 173 4 M M M M M M M M M M M M M M M M M M M M M M M M M m 0 0 0 0 0 0 O O O O O O O 0$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 000000000 C O C O C O C O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N 'p ��.�� ry� a T '� O a C I� � N M\\` M N\` N N N M N N CIJN N M MM csMMMMM MCMMMMCOc'MM MMC'005MM U J Z 0 m v N Z a Ca a m 0� w 0 pU O O z U UU mw _Z IX w J H > j �Q �O Z Hof F-- > OU�~UJw� F-��F- a-i � Jw UZQWW��(�°�F-Qc00wzzFn0wQvw w>p Q>oQObOZz>-a00<wg�>w� =v�� -w> J_wF-ZX U�o Q1=aQ f- Z W W Q W a Q. O Z W W Q W W J} 0 Z Cl) W Z fA �V0p02LL cnUJW5C�LL2WoW-iOpwLL.—W m—oaVOCn-jZQmOQmJpwWwwO-jwwJ •oaZ2CO 0<(DU) zl-Oa0z�ywmQ I-2Q IW—p: �00?W000�O OW �Du.im0w � 2� U in Z Q in a LL J U Q 2 Q a 2- 2 U- Z cn w Q I w OO�I�TOCACpNCO TOCOOCATONMTO MIS I-TNOOTWT TON NNT MO OI�o;tNoNppOM C)COe� I- COMMMN f� TNTI- 0047T0000 C—. 9 1C CO94?0,C'0 o IrC OgC � CMO�M Z r- CO I- 1- 00 t� I� (Q ti � f� O I� 1� CO N f� I� a000 00000Cllc00o cO OI- I co co co c� C� co Co 0 to 0 cD cow cc coo cD co c$ c� Co coo co = •��O�O OONNN'N N N N N N N N N N N N N N N N N 0)aC�0)0N 0) 0) )MM(D0) m to IaaQQQQaQaQQQQQaaaQQaaQQQa �UUUUUUUU000000000000000Q0 zZZZZZZZZZZZZZZZZZZZzzzzz �vvvvvvvvvvc�vvovvvac�vvvvvv a'g�ggggggggggggg�g�gg�gggg T T T LwL r 5 CO t- W sQ > W Cr W O W W g I j W 0 p pU X tY _w ¢ U Cn O— W W o— Q Q z W ~�R<Qguj ujgpJ�eT--wgJZwW ZZ nwT-W �Q�QE'QQQaQQUwQQ0Q>pmJQQQU po�ow000W��w000WgwWM>dd = a•ZWZ>ZZZJ==JQZZJZWJ cnZZ=Z Lo>m>Q»>aOOaa»a>Wa''Q»Oi �Uaga>QQpaU=_=UUQQUaoUg>QQ=U pOODCMe0CMpN t CmLf�)�~��COOOOA8r-.t8 C4)oO i .O}C�chCOeOoc~N"t000MOCNOoOOeA NMN W)NN00N04 v- T2f` �ONOOOONNNI-11)ON *NOhOON00 Ce H � � a' W CO (U m m U Q Z W 0 W Z U U) U Cn J z to F-W w 0W W +�Z QV J �U W �U U U�U z 05 J Jo ��' z cpniL m U ma �Pa�m zw O Qp O U� ii--w oZmYaZ pw NL �-Z U 0Z ZLLQ Qr CO 00Wcn�— I_F- S c o— W 0-1 ZQm0 U ZOf- U� 2� Um QOQ�Qz?�0m00z�vw�aa.. a=' z� ROMI-act oWwwa-►-w-cnwaQ m mow- E O Px<z0zg Ww Y JWn-aW=�WozLL a o CON<0l-Nwb<zY>mzv =w 0 -Z -a o c wW aWa-i�z<wfmOQujOw Qw—W>-O ern c �o'LHJcnw�CnJZZO= mW- (O Ucn=O WY H W O m—vU P0- wUOF"JJ(n vmM 7'am00000w�Y��mzOaaaawwcwn�>3 Q V' Co 0 0 T M M I� 00 0 N N CC � T I� � O O Co 00 M N O f� CNTO0M00 I Co00TT� MT - N000.1 q LO 10 0—MT0N00N TCACV) N 9 TTCp CO .ti}Cn- 09000000000 g 0 0 0 0 0 0 cc 5 DEPARTMENT REPORT: 00 4 MEMORANDUM FM OF Tom' AYOR AND MEMBERS OF THE CITY COUNCIL T0: HONORABLE M FROM: JERKY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: APRIL 15, 2003 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF MARCH lease find a copy of the Community Development Report which outlines Attached pY cases processed by staff for the month of March. the current 1 13 p:\Monthly Report Folder\ Monthly Report 3-03.wpd COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT MARCH 2O03 PROJECT DESCRIPTION CUP'S 1 submitted Development Agreements 0 submitted Environmental Assessments 3 submitted Fugitive Dust Control 0 submitted General Plan Amendment 1 submitted Lot Line Adjustments 1 submitted Minor Adjustments 1 submitted MUP's 7 submitted Parcel Maps 1 submitted Parcel Mergers 0 submitted Sign Permits 5 submitted Site Development Permit 8 submitted Specific Plans 2 submitted Tentative Tract Maps 3 submitted TUP's 6 submitted Zone Change 2 submitted Zoning Code Amendments 0 submitted 181 PAMonthly Report Folder\Monthly Report 3-03.wpd z 0 V U O a LC) LO N CM I� N �� N M LAM U U U U CLCLCLaC 3 ca O > ca N 6- O N N a U cc, o y c> c O> ca4) U° ,.0-0 L.Q ' M M �o_ 4- � > �a O N c0 U `- UU ar m +@L) M O c '� N j O � 04-a LU -p a) CL I M NNNNr � U a. y C ca cc a Qan'-,a) a CL Q �� M � coV-cr ' NC- O M U U 'a >o>cac Q C- a Q a OU CV) 00 O -- ' N M �' Q. 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L +., CC c a� N CIO a O N c Co � � p) � L U '+r (D c c c N 0 j y NCD :a � O acn ,o 0tN co Cl)O .c cc >` U C c O N ` c '� +•+ �_+ 0 c� cC °' w > c Q N — += .0 a� O c C C > >� > 0 0 E ,C c cc L N C M� +-, F,, N C C4-1 Q L cc•>_ N O U O .0 O � O _ C .N o 0 cC E a� N � L 0 c:° °��• �� '>•� C E crate or' C7 v M cv m +- • O U O m cn U � N � O C •C .• Y) C0 � O 0 J +� w N M c N O E CL N a a F- cn 7 � N N ch 0 vL E Mco O c o O m o C; CM N c N O NOO a.'C �m W N N c� cc m m r- O a W cc U) Q H C� W n O J Q V W a O'+ O O M a 'o o o O O LO mV w d N t CDN O N ^ N co CL 0° C� o co CD co 3� c > o E `0 Q o + c Lo co O a 0 c o o0 C� v> ° c as c c CD 0 LL o` O b. a cmO O V o 0 V C O � C 4+ f0 M m a�`s . 0 a C7 m v obi CL w v m c m H EJ as Im 0 LL C C A J Ci c C) o c _= a m 053 DEPARTMENT REPORT: �_ 54) 5w w TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COU CIL DODIE HORVITZ, COMMUNITY SERVICES DIREC APRIL 15, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF MARCH 2O03 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF MAY 2003: May 1 *Beginning Ceramics Class May 2 *Estate Planning Seminar May 3 Catalina Island Excursion May 5 *Monthly Putting Contest May 5 *Scanning Computer Class May 6 *Braille Institute's Low Vision Services May 6 *Tap Dancing Lessons May 6 Hatha Yoga, Senior Center May 7 Vinyasa Flow Yoga, Senior Center May 7 *Sketching and Drawing Class May 7 *Digital Photography Computer Class May 8 *Cooking Class May 9 *Watercolor Painting Lessons May 12 *Photo Editing Computer Class May 13 *CPR Class May 15 * Hoedown Luncheon May 19 *HEAP Program Outreach Clinic May 20 *Free Hearing Consultations May 20 *AARP Driver Safety Program May 27 * Long -Term Care Seminar *Daytime Senior Center class or activity 1$ �, Community Services Department Attendance Report for the Month of March 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 98 92 6 34 31 Special Events 60 66 -6 2 5 Adult Sports 415 327 88 19 55 Senior Center 2438 2382 56 169 153 Total 3011 2867 1" 224 2" Senior Services Senior Center 508 572 -64 13 11 Total 508 572 -64 13 11 Sports Complex Use AYSO 200 0 200 6 0 LO Sports & Youth 1,600 1,500 100 24 30 Total 19800 1500 300 30 30 Facility/Park Rentals Fritz Bums Park (Private Rental) 1 0 1 0 0 Civic Center Campus (Private Rental) 2 0 2 0 0 Total Programs 31 0 3 01 0 Volunteer Hours Senior Center 4971 1,0501 -553 Total Volunteer Hours 4971 11050 -553 Monthly Revenue Senior Center $ 9,601.00 $ 8,236.50 $ 1,364.50 Community Services $ 6,260.00 $ 5,597.00 $ 663.00 Total Revenue L $ 15,861.00 $ 13,833.50 $ 2,027.50 Revenue Year to Date Senior Center $ 78,555.00 $ 69,458.50 $ 9,096.50 Community Services $ 61,398.00 $ 57,328.00 $ 4,070.00 Total Revenue to Date $ 139,953.00 $ 126,786.50 $ 13,166.50 18S 2 Community Services Program Report for March 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Leisure Classes Botanical Print Picture Making 2 0 2 1 0 Mastering Microsoft Excel 8 7 1 3 4 Mastering Microsoft Word 5 0 5 4 0 Quick & Easy Elegant Meals 13 0 13 1 0 Adobe Photoshop Elements 4 0 4 2 0 Lets Fondue 5 0 5 3 0 Herbal Hand Cream and Lip Balm 4 0 4 1 0 Great Sauces and Sous 8 0 8 1 0 Line Dance Lessons 17 0 17 4 4 Belldance Lessons Tu. 8 0 8 4 0 Bell dance Lessons Th. 8 0 8 4 0 Italian for Travelers 7 18 -11 2 0 Ballroom Dance Lessons 9 0 9 4 0 Totals 98 25 73 34 8 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events Tiny Tot Olympics 40 51 Grass Volleyball Gig 20 15 5 1 1 Totals 60 66 -6 2 2 2003 2002 2003 2002 Participants Participants Variance Meetings NkwUn s Adult Sports Open Gym Basketball 255 227 28 15 17 Adult Soccer League 1 1601 100 601 41 5 Totals 1 4151 327 881 191 22 Recreation Totals 1 5731 4181 1551 551 32 Page 2 1.3 Senior Center Attendance Participation- Particleation Variance Meetings Meetings Senior Activities ACBL Bride 306 274 32 4 4 Bridge, Duplicate/Social 641 668 -27 16 13 Ice Cream Social 19 34 -15 3 5 Monthly Birthday Party 32 39 -7 1 1 Monthly Luncheon 93 86 7 1 1 Movie Time 55 47 8 4 4 Putting Contest 10 8 2 2 1 Talent Show 146 0 0 1 0 Senior Activity Total 1302 1156 0 32 29 Senior Leisure Classes Arts and Crafts 33 26 7 4 4 Ballroom Dance 18 28 -10 4 6 Bridge Lessons 96 46 50 11 4 Ceramics 9 12 -3 4 4 Computer 65 5 60 29 12 Computer Tutor 2 6 -4 2 6 Cooking 10 16 -6 1 1 Dog Training Class 18 14 4 8 8 Exercise 59 58 1 13 13 Golden Tones 84 65 .19 4 4 Jazz Guitar 5 0 5 1 0 Knitting 23 11 12 1 1 Painting 6 4 2 2 1 Quilting 49 14 35 4 2 Rug Hooking 19 8 11 5 4 Sketching/Drawing 20 0 20 4 0 Spanish 10 35 -25 4 6 Stained Glass 4 10 -6 3 4 Tai Chi 16 30 -14 4 4 Tap Dance 18 30 -12 3 4 Watercolor 10 9 1 3 4 Woodcarving 32 53 -21 3 5 Yoga 22 39 -17 7 4 Senior Leisure Classes Total 628 519 109 124 101 TOTAL SENIOR PROGRAMS 1930 1675 109 156 130 Senior Services AARP "55" Course 28 22 6 2 2 AARP Tax Aide 61 48 13 4 4 FIND Food Distribution 311 371 -60 4 4 I.I.D. Energy Assistance 36 34 2 n/a n/a I.I.D. Energy Assistance/No fee 2 4 -2 n/a n/a Legal Consultation 11 4 7 1 1 Medicare/Hi Cap Consultation 3 12 -9 2 n/a Volunteers 56 77 -21 n/a n/a TOTAL SENIOR SERVICES 508 572 -64 13 11 SENIOR CENTER TOTAL 2438 2247 45 169 141 J�,3 DEPARTMENT REPORT: O U 5 ti c� OF TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: April 15, 2003 RE: Public Works/Engineering Department Report for the Month of March, 2003 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks P'/ AV4"d"I't 4 &I—e^1 imothy R. J so .E. ublic Works Di r/City Engineer 191 V J IL p.yy V- Ict N CM CD Il- N N V- V :i .01 lei c' L '. •`. v 'm5,��' -01 NMI IX !p"I:#: 10 N."rr3'.. fi�! N r r. 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M . Code Activity 4 Men 4 Men 1 Man 1 Man Total 1000 Policing/Inspection 95 20.5 16 31 162.5 1001 jPot Hole -Repair/Patching 32 16.5 0 0 48.5 1002 Crack/Joint Repair 0 1003 jPavement Marking/Legends 12 12 1004 IPavement Marking/SWping 0 1605 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 40 4 0 0 44 1007 Curb & Gutter Repair/Const. 0 0 0 0 0 1008 Other Concrete Repairs/Const. 0 8 0 0 8 1009 Street Sign Install (New) 2 23.5 0 0 25.5 1010 Street Sign Repair/Maint 44 47 1 0 92 1011 Debris Removal 12 18 0 0 30 1012 Right of Way Maint. 36 23.5 0 0 69.5 1021 CLEAN Catch Basin Inlet/Outlet 6 53 0 3.5 62.5 1022 Rondo Channel Outlet/Vault 16 0 0 0 16 1022A IDesert Club OutletlVault 4 4 8 1023 lRetention Basins Repair/Maint. 8 2 0 0 10 1024 Gutter/Median Sand Removal 2 30 0 0 32 1025 Street Sweeping (Machine) 128 0 0 0 128 1026 Street Sweeping (Hand) 2 0 0 0 2 1027 Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 Dust Control 0 1029 Flood Control 0 3 0 0 3 1031 Parks/Retention Basins Inspection/Clean- 0 2 16 0 18 1041 Mowing/ Weeding, Shrubs & Tree Trimmi 1 33 0 0 34 1051 Landscape/Irrigation Contract Manageme 0 1 36 15.5 52.5 1052 Lighting/Electrical Contract Management 0 0 6 15.5 21.5 1061 Small Tools Re air/Maint. 0 0 0 0 0 1062 Equipment Repair/Maint. 0 13.5 0 0 13.5 1063 Vehicle Repair Maint. 33 35.5 0 0 68.5 1081 Trash/Litter/Recycable Removal 0 24 1 0 25 1082 Vandalism Repairs 4 9 0 13 1083 Graffiti Removal 33 20 4 0 57 1084 Maint. Yard Building Maint. 8 42 0 1 51 1085 Seminars/Training 0 0 5 5 1086 Special Events 2 0 0 0 2 1087 Citizen Complaints/Requests 38 46 15 0 99 1088 Meeting 5 22.5 6 35 68.5 1089 Office (Phone, paper work, reports, Misc.) 13 37.5 10 47 107.5 SUBTOTAL 560 5421 120 157.5 0 1379.5 1091 Over Time 31.5 14 7 0 52.5 1094 jJury Duty( ) 0 1095 ISick Leave 48 13 24 0 85 1096 Vacation 8 85 16 2.5 111.5 1097 Holiday 0 1098 STD (Short Term Disability) (S. Kochell) 24 0 0 0 24 1099 Bereavement (J. Stai ht) 0 0 0 0 SUBTOTAL 111.5 112 47 2.5 273 TOTAL HOURS 671.5 654 167 160 1652.5 TOTAL MILES 2999 3897 5851 403 7884 10 DEPARTMENT REPORT: CITY OF LA Q UINTA POLICE DEPARTMENT MONTHL Y REPORT March 2003 • Burglary rate increased for February, but SET Team arrest two individuals responsible for the large increase in vehicle break-ins. • 50% reduction in injury traffic collisions for February. • Traffic citations increased 13% for the month of February. 2tj�. City of La Quinta La Quinta Police Department Captain John Horton, Commanding March 2003 Highlights (Numbers in parenthesis denotes number of calls for service that day) Saturday, 03-01-03 (50): No significant activity. Sunday, 03-02-03 (M : No significant activity. _Monday, 03-03-03 (54): No significant activity. Tuesday, 03-04-03 (78): At 0130 hours, Deputy Hernandez responded to the 44000 block of Blazing Star in La Quinta in reference to a mentally disturbed person. Subject called reporting Federal agents with rockets in front of his house, and bulldozers behind his house, preparing to demolish his property. The subject, Patrick Sheridan, age 46 advised that he had hunting rifles and was prepared to defend himself. Subject was detained and transported to Indio Mental health for a hold. At 0540 hours, Deputy Hendry responded to the block of 51000 block of Avenida Ramirez in La Quinta in reference to a missing adult at risk. Apparently, Joshua Jay age 27 of La Quinta was recently released from the psychiatric ward of Veterans hospital in Loma Linda and is suffering from schizophrenia and paranoid delusions. Jay left this morning ina tan Dodge Stratus with an unknown destination. At 0817 hours, Deputies Lee, Drafton, and Sgt. Sullivan responded to the 47000 block of Via Triste reference an unattended death. William Quakenbush, approximately 81 years old, apparently died of natural causes. Deputy Bolton handled a mentally disturbed person at the 53000 block of Avenida Madero. Kelly Flores, 36 yrs. telephoned her family and said that ,she had a gun and wanted to die. Subject possibly enroute to Riverside. APR was sent by Deputy Bolton Wednesday, 03-05-03 (59): Missing Person **At Risk** Joshua Jay was found at his father's home in Hawaii. Subject was removed from the system as missing by Deputy Hendry Deputies Lee and Drafton arrested Chrystal Rooney, 43 yrs. of El Centro for public intoxication at Washington and Hwy 111. 0 't Thursday. 03-06-03 (57): Deputy Myers of the La Quinta Special Enforcement Team arrested Andres Contreras Jr. 19 yrs. of Thermal for Vehicle Burglary. Suspect admitted to being involved in approximately 10-15 vehicle burglaries in the La Quinta Cove. Deputy Reynolds handled a mentally disturbed subject at the 54000 block of Avenida Rubio. The juvenile told her mother and Deputy Reynolds that she wanted to kill herself. Subject was depressed because her mother told her that she could not attend a Rave Concert in Hollywood with a 30 yr. old male subject that she met on the Internet. Friday, 03-07-03 (52): 1851 hours, Deputy Gaunt did a traffic stop at Jefferson and Ave. 52. The driver Aaron Martel Roberts, 37 yrs old, had a suspended license.- During an inventory search of the vehicle Deputy Gaunt located a pound of marijuana under the front passenger seat. Dep. Tijerina, C.V.N.T.F: was called and is doing the follow- up. Roberts was booked for possession for sales. Saturday, 03-08-03 (58): There were approximately 8-vehicle vandalisms on Avenida Vallejo, Carranza, Diaz, Juarez, and Rubio. A witness saw two unidentified male subjects in a white pickup truck; playing loud music and stop in front of parked vehicles on Avenida Diaz and hit the vehicles' windows with an unknown object. Deputy Olsen responded to a report of a public intoxication suspect at La Quinta Liquor. CDF arrived prior to our arrival and transported the suspect, Alex Osuna, 42 years of La Quinta, to JFK for complaint of chest pains. Osuna had an active felony warrant for grand theft. Once the hospital cleared Osuna for booking, Deputy Olsen responded to JFK and transported Osuna to Indio jail. Sunday, 03-09-03 (54): At 0230 hours, Deputies responded to a discharging of a firearm in a negligent manner at the 52000 block of Avd. Ramirez in. La Quinta. At the location, Deputies found a large party with members of the La Quinta Boys and South Side Indio present. Five .45 caliber shell casings and one projectile were located on the roadway in front of 52600 Avd. Ramirez, and three small blood drops on the roadway in front of the 52000 block of Avd. Ramirez. We were unable to locate a victim, and none of the witnesses saw the shooting. Unable to locate anyone being treated for gunshot wounds at all hospitals. At 0500 hours, while Deputy Hernandez was assisting with the above -mentioned shooting, he saw Adrian Garcia riding a bicycle without a light. Deputy Myers had advised Deputy Hernandez that Garcia was a possible suspect for the vehicle burglaries in La Quinta, and that Garcia was using a bicycle. Deputy Hernandez attempted enforcement stop, Garcia attempted to flee on his bicycle. Deputy Hernandez caught Garcia at Avd. Caranza and Sonora, where he was attempting to hide one of the cameras he was carrying under the front of a vehicle. During a search of Garcia's person, we found an additional camera, a Palm PDA, and sunglasses. Garcia said that he got the property from a friend. The PDA had business cards that lead us to the 54000 block of Avenida Diaz where a vehicle burglary had occurred earlier that morning. The victim, Craig Shafer, 40 years of La Quinta, identified one of the cameras, the PDA and the sunglasses as belonging to him. The other camera owner is still outstanding. `.u3 Deputy Olsen took a report of a vehicle burglary in which the other camera found in Adrian Garcia's possession was stolen. The vehicle window was smashed and the suspect had reached inside to take the camera, which belongs to La Quinta High School. Monday, 03-10-03 (54): No significant activity. Tuesday, 03-11-03 (64): Dep. Coleman arrested Robert Mottaz, 48, from Indio for a DUI after he struck two parked cars on Ave. 50 west of Park Ave. Mottaz was not injured and both vehicles were unoccupied. Deputy Lewis handled a mutual battery on spouse at the 53000 block of Ave. Diaz. Ivonne Garcia, 23 yrs. and husband Michael Kocis, 41 yrs. pushed each other during an argument. Subjects separated a week ago and are in disagreement about child visitation. Deputy Drafton arrested Victor Silva 39 yrs. for spousal abuse at 78000 block of Miles Ave. in LaQuinta. Wednesday, 03-12-03 (65): Ann Schmidt phoned today and requested extra traffic control in the area of Via Sevilla and Washington St, in the City of La Quinta. Mrs. Schmidt told me she had witnessed vehicles traveling at very high speeds and was worried about the safety of the people in the area. Motor Officers from the La Quinta Police Department had been notified and are currently monitoring traffic in that area. Deputy Reynolds responded to Mira Flores Senior Housing Construction Site reference a battery. Unknown employees of Valley Landscaping assaulted Juan Carlos Contreras of Indio. Contreras is an employee of Desert Cities Development. Thursday, 03-13-03 (46): Dep. Speir investigated a DUI traffic collision with minor injuries at Eisenhower and Washington St. in La Quinta. Injured during the collision was female juvenile with a laceration above her eye, she refused treatment. Arrested was Efrain Cruz -Leon, 18 from Coachella. Dep. Michaels received a suspicious circumstance call, about a shining light about 400 yards up at the mountains west of Esienhower and Ave. 50. There have been calls about this light for the past few evenings. CHP H-60 flew over and could not see anyone or identify the light source. Friday. 03-14-03 (71): No significant activity. Saturdav, 03-15-03 (46): Sgt. Trevino received a call from Officer Dunneback of Orange P.D., advising she had arrested Chad Green (Parolee) 24 yrs. Chelsea Villasilla 18 yrs., and Ryan Harrison 21 yrs., all of Palm Desert at the Motel 6 on Chapman St. in Orange for receiving stolen property. The subjects had several items in their possession from burglaries in our area. One burglary was determined to be in La Quinta, which Villasilla had confessed to. Officer Dunneback determined that some property might have come from vehicle burglaries. Deputy Myers and Inv. Eller of the La Quinta SET went to Orange PD for further investigation. Both were arrested and booked at the Indio Jail for the La Quinta burglary. 7 �A Sunday, 03-16-03 (66): No significant activity. Monday, 03-17-03 (58): Deputy Hernandez arrested Todd Goodsell; 18 years of La Quinta for resisting arrest at the 52000 block of Avd. Diaz in La Quinta. 1603 hours, Fatal T/C at Hwy 111 and Plaza La Quinta (in front of the Cliff House Restaurant). A motorcycle driven by Stefen Peter Wershil, 24 yrs. of Palm Springs, broadside a Black Toyota Avalon driven by Goldiss Nerouei (20 years old) of Michigan. Nerouei made a left turn out of the Cliff House onto Hwy 111 in front of the motorcycle. Wershil died in surgery at Desert Hospital. Dep. Lee and CSO Butvidas investigated the collision and P.I.O. Kaiser did the press release. Tuesday, 03-18-03 (57): Deputy Hendry responded to the 78000 Saguaro, La Quinta to conduct a follow-up regarding a previous TRO violation. The previous TRO involved Joy Miller 43 yrs of Cathedral City and Mike Walker 33 yrs. of La Quinta. Walker claimed Miller had previously violated the TRO by entering his home without permission and stealing items. When Deputy Hendry arrived, he found Miller's vehicle parked near Walker's house. Deputy Hendry knocked on the door and met with a White female adult. Walker was not home at the time. The female gave two false names before identifying herself as Joy Miller. Deputy Hendry arrested Miller for false identification. Deputy Hendry later contacted Walker who stated Miller did not have permission to be in his home. Deputy Hendry was able to confirm that Walker did have a TRO against Miller, however, she had not yet been served. Deputy Hendry booked Miller into Indio Jail for false identification and unauthorized entry of property. Wednesday, 03-19-03 (60): No Significant Activity reported Thursday, 03-20-03 (48): Deputy Reynoso arrested Russell Armes, 40, La Quinta, for out of county warrant for driving with a suspended or revoked license. He was also arrested for public intoxication at Tecate and Madero. He was in the area of a reported shots fired call. He had a paint ball gun and was shooting rocks. Friday, 03-21-03 (64): Deputy Hughes and Perez arrested Joann Bryant for an outstanding warrant involving a carrying a loaded weapon. (Felony) and two misdemeanor warrants involving vehicle theft and under the influence of a controlled substance at the corner of Ensenada and Vallejo. They also arrested two juveniles for poss. of a deadly weapon. Both subjects were carrying large knives. The arrest took place at Monterey and Avenida Velasco. They were both released to their parents. Deputy Michaels arrested Michael Villanueva, 25 yrs., of Coachella for poss. of marijuana after conducting a traffic stop. Saturday, 03-22-03 (46): No significant activity. Sunday, 03-23-03 (46): No significant activity. Monday, 03-24-03 (59): At 1519 hours, Deputy Orr responded to an unattended death at the 52000 Ave. Juarez. Dawn Lorena Dunn, 41 years old, was found deceased in her bed by her husband. There were no signs of foul play. Cause of death is unknown at this time. Deputy Coroner Warren Horton responded. Sgt. Sullivan also responded. Tuesday. 03-25-03 (73): Deputy Mcfadden was dispatched to the 51000 block of Ave. Rubio regarding a CPS referral. According to the CPS referral, one of the children in the household had been given injections of some sort of medication that was not prescribed to the child. Deputy Mcfadden interviewed Marquita and her husband, Ralph Murrietta Jr.; both denied giving their children injections. CPS Workers arrived at the residence and took all the children (ages 16, 12, 6, and 3 year old) into protective custody. Deputy Mcfadden performed a thorough search of the house and no evidence was found. Deputy Mcfadden will file willful harm or injury to a child, on Ralph and Mariquita. 2145 hours, Deputy Wynn responded to a report of a female passed out behind the wheel of a vehicle stopped in the roadway at Miles Ave. And Verbena. She arrested the female, Veronique Plantier DOB 38 yrs. of La Quinta and placed her in the back seat of the patrol car. Plantier kicked out the right rear window of the patrol car, unit # 01-042. Wednesday. 03-26-03 (45) Deputy Ervin responded to 53165 Ave. Juarez reference a public intoxication. Upon contact with Victor Naranjo, it was learned that Naranjo's estranged girlfriend, Abigail Gillespie assaulted him by biting and scratching him. Naranjo was uncooperative during investigation, refused medical, photos, and prosecution. Gillespie not at scene Thursdav, 03-27-03 (42): At 0004 hours, Deputies responded to the 79000 block of Diane in La Quinta reference an attempted burglary. The R/P (homeowner) reported that an unidentified male subject attempted to enter the residence through the master bedroom slider. When confronted at the slider, the male told the homeowner that he ran out of gas then ran away, jumping over the rear wall towards Adams St. Deputy Wedertz saw a Hispanic male working on a blue Pontiac in the area of Bridgette and Victoria moments earlier. Sgt. Jimenez and I checked the blue Pontiac (WA) 228 MPN, which was registered to a Manuel Valadez, of Indio; however, not finding any subjects in or around it. We checked the surrounding area and when we returned to the vehicle, we saw a black Honda Accord (CA) 3VBX721 drive away from the area. We conducted a vehicle stop and found Valadez in the passenger seat. The driver, Raymond Garcia of La Quinta said that he received a telephone call from a friend at Miles Ave. Mobile Home Park, who asked him to give Valadez a ride back to his vehicle. Garcia said that he agreed to give Valadez a ride because he was returning from Palm Desert and drove Valadez to Bridgette and Victoria, where he looked at Valadez' vehicle. Garcia could not determine what was wrong with it and as they began to drive away, the police arrived. Garcia said that Valadez was very nervous when he saw the police. Both Valadez and Garcia denied knowing each other and stated that a mutual friend asked Garcia to do a favor for him by giving Valadez a ride back to his vehicle. Valadez confessed to confronting the homeowner at the homeowner's bedroom slider. He was also in possession of burglary tools. Valadez was booked into the jail for attempt burglary and possession of burglary tools and his vehicle was towed. Report by Deputy Wedertz Friday, 03-28-03 (73): Deputy Reynolds arrested Robin Higginbotham 50 yrs. for public intoxication at Washington Street and S.R. 111. Deputy Reynolds arrested Andrew Bennett 26 yrs. for public intoxication at the 78000 block of Calle las Ramblas, La Quinta. Saturday, 03-29-03 (66): Deputy Gaunt arrested Andrew Michael Ingram 20 yrs. for public intoxication in La Quinta. Sunday, 03-30-03 (36): No significant activity. Monday, 03-31-03 (57): Deputy Michaels arrested Vincent Aldrete 34 yrs. for assault with a deadly weapon, terrorist threats, brandishing ,a weapon, and willful harm or injury to a child. This investigation stemmed from an incident where Aldrete got involved in a road rage incident with a couple in another car with a one -year -old baby present in the vehicle. During the incident Aldrete followed the couple for some distance while pointing a gun at them. The couple attempted to lose the subject but ran into him again at the intersection of Washington and Avenue 47. During this encounter the subject pointed the gun at the couple as they drove by. The suspect simulated pulling the trigger several times. Deputy Michaels found the suspect vehicle and arrested the suspect for a suspended license. During the search of the vehicle, he located the weapon that was described by the couple. During an interview, with the suspect, Aldrete made incriminating statements that corroborated the couples' statement. Total calls for service: 1759 La Quinta Police Department Special Enforcement Team Monthly Report March 2003 (Sgt. Kevin Vest, Dep. Shaun Myers, Sr. Dep. Ken Black, Inv. Jim Armstrong) The following is a summary of the Special Enforcement Team activities for the month of March. ************************************************************************************************************** Ongoing Investigations 2 Probation Searches 0 Parole Searches 0 Arrests/ Filings 4 Vehicle checks 4 Business Contacts 5 Investigation assists 3 Arrest Warrants Served 1 Arrest Warrants Attempted 1 Programs 2 Pedestrian Checks 0 Crime Prevention Hours 40 Bar Checks 0 Back-ups 0 Follow-ups 10 Search Warrants 0 Meetings 1 Recovered Stolen Property 5 Citations issued 0 Surveillance's 3 Property Checks 2 Civil Commitments 1 Bicycle Time 0 Training Hours 12 Illegal Drugs Seized 0 Total Mileage: 525 miles Noteworthy Accomplishments: - La Quinta SET arrested Andres Contreras of Thermal for a vehicle burglary. Contreras is believed to be responsible for approximately 15 other vehicle burglaries in La Quinta. - La Quinta SET arrested Adrian Garcia of La Quinta for a vehicle burglary. Garcia is believed to be responsible for at least 20 vehicle burglaries. - La Quinta SET arrested Chad Green and Chelsea Vallesillo of Palm Desert for a residential burglary, credit card fraud and possession of stolen property. As a result five firearms were recovered, buried in the desert, with a value of approximately $3,050.00. - La Quinta SET participated in the valley wide natural disaster training, as part of the Mobile Field Force. - La Quinta SET gave a burglary prevention meeting for the Painted Cove community at their annual homeowners association meeting. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT March 2003* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton HIGHLIGHTS: • Three battery cases were submitted to the Youth Accountability Team and three students were placed into the program. • A student was found in possession of a knife on school grounds and the case was referred to the District Attorney's Office for prosecution. • I assisted the Youth Accountability Team with several juvenile home visits. • I am currently working on several vandalism (graffiti) cases and have identified several possible suspects. I am also assisting the Investigations Unit with a credit card fraud case that originated from the high school. • I conducted several truancy and business checks. Two students were found in violation of the truancy ordinance and cited. • I conducted several parent / students meetings and counseled students on their behavior, academics, and school attendance. Actual reporting period covers March 3, 2003 through March 28, 2003. 4U CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT March 2003* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: March 1st through March 31st, 2003. HIGHLIGHTS: • During this period of time I sat on the panel of the Child Welfare and Attendance Board, at the Desert Sands Unified School District office. • Conducted follow-up investigations on reported runaway juveniles and students fighting over the weekend. • Conducted Youth Accountability Team (YAT) meetings with students and parents, along with home visits. • Counseled students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure and conducted mediation to diminish potential problems between students. • Assisted the school staff with several incidents of medical aids, twisted ankles exc., inappropriate behavior and sexual harassment between students • I conducted investigations and documented incidents that occurred on or off campus, and the school bus, which ranged from CPS cross reports, a battery involving a Truman Elementary School student with behavior problems throwing chairs at other students, warrant services, an incident of horseplay which resulted in injury to an uninvolved student, truancy, unfounded sexual battery and a follow-up investigation to a ADW w/sticks which I found to be misdemeanor in nature and all parties will be referred to YAT. LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS March 2003 IiSpeed Violations 1 66 Lane Change Violation Fail to Yield 0 Seat Belt Violations Turning Violations 0 DUI Arrests Stop Sign Violations 11 Cut Traffic for Citation IlSignal Light Violations 1 2 Cut Traffic for Collision Prepared By: Deputy Dave Adams 3 Tows 2 33 Injury T/C 0 0 Non -Injury T/C Q 0 J Suspended DL 02 u Non -Moving 20 hild Seat Violations 2 Warnings 16 Fatal T/C 0 HIGHLIGHTS 031903 - MFF Training. 032003 - Vehicle inspection. 032203 - Dep. Jenkins Funeral. 032403 - Misd. warrant served. 032703 - Npn-injury T/C at Eisenhower Dr. and Calle Durango. PCF 22107 CVC. 032703 - Non -injury T/C at Eisenhower Dr. and Calle Madrid. PCF 21802(a) CVC. 032803 - Misd. warrant served. *** D. Adams was assigned to a Training position for approx 2 1/2 weeks during this month. - ��i Riverside County Sheriff's Department EXPLORER POSE" 503 PROGRAM REPORT March 2003 There were 3 training meetings for Post 503 Explorers during March (4, 11, and 25). The meetings covered physical training, drill/marching practice, and one homicide investigation lecture. Investigator Tom Reid did a great job lecturing about homicide investigations. Deputy Manuel Alvarado and Andy Martinez handled the drill and marching training. Monica Santillanes and Deputy Manuel Alvarado led the physical training. Some Explorer Post 503 members did great jobs volunteering as decoys during the March 7 and 28 State of California Alcoholic Beverage Control/Riverside County Sheriffs Department Decoy and Shoulder Tap Programs in Coachella and Bermuda Dunes. I supervised the Explorers during the decoy programs. Eleven Post 503 Explorers and 3 Advisors assisted with parking and crowd control during the March 8 and 9 Desert Search and Rescue Rodeo in Indio. Several Post 503 Explorers and Advisors attended the Learning for Life Klondike Derby camp from March 15-17 in Idyllwild. During the camp, Post 503 Explorers competed with other Explorer Posts and earned 4 awards. Adrian Viramontes won second place in the Turkey Shoot. Juan Viramontes placed third in the Turkey Shoot. In group events, Post 503 Explorers placed 2nd in the First Aid Relay and 3rd in the Log Pull. Upcoming events include the California Highway Patrol Explorer Competition and the Riverside County Sheriffs Department 2003 Explorer Academy. The competition is scheduled for June 27-29 in Snow Valley west of Big Bear. The academy will be at the Ben Clark Training Center in Riverside from August 3-9. - Submitted by Explorer Post Advisor Andy Gerrard . 4 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY UAR Y 2003 213 CITY OF LA QUINTA FEBRUARY CRIME COMPARISONS CRIME FEBRUARY 2003 FEBRUARY 2002 YTD (03) YTD (02) HOMICIDE 0 0 0 0 RAPE 0 1 0 1 SEX CRIMES (FEL) 0 0 0 1 SEX CRIMES MISD 0 1 1 1 ROBBERY 4 2 5 4 ASSAULT (FEL) 6 10 10 24 ASSAULT MISD 8 13 23 29 BURGLARY 59 44 121 108 VEHICLE THEFT 6 10 14 22 THEFT (FEL) 23 19 43 55 THEFT MISD 25 44 64 93 VANDALISM MISD 29 24 58 42 DOM. VIOLENCE 8 10 16 23 NARCOTICS 4 7 7 20 DUI 3 11 10 21 T/C NON -INJURY 27 40 66 86 T/C INJURY 2 8 9 9 T/C FATAL 0 0 0 0 TRAFFIC CITATIONS 347 371 690 677 2003 STATISTICS DO NOT INCLUDE ATTEMPTS 0 0 N Q D Lr- W LL U) zz �V/'� V J Q n 0 U W r� V IC0 � M N O U. tz 215 (h N 0 0 0 0 N N 00 H F- I I 1 1 1 1 LP 1 I I 1 I I I I I I 1 I I i I I I 1 I I N I 1 I I I I ' 1 N 1 I I I I I I 1 I I I I I W I 1 I 1 I I O I ! r� N I I I 1 1 I I I I 1 I I I I I I I I I p 1 I i 1 I I I I 1 1 1 I I I I I I I I I I I I 1 I I I 1 I i I I I I I I I I I I I I 1 I I I I I I i I I I I I I 1 I I I I I I I I I I I I Cl I I I I I I I I I I I I I I I r I I I 1 I I I I 1 I I I I I I I I I I I I 1 I I I I I I I 1 I I I I I I I I I I I 1 I I I I I I I 0 N d0 ' N O 0000 14P w H w w V m LL J Q m a w m m v C0 w X w N w 0. w _U O C) C) N Q D ry m W LL Z 0 m U) w G U Q J tz co O� co Z n 0 i `17 M N cc 00 N N m m W W Ll. LL 1 0. o LO o LO o M N N r- � w w 0 w ate' R w J w J w O J 8 J Q U w O U J _Q H Z w 0 N w w Y ! 0 M N O O cc N N m m W W LL U. 1 0. 1 1 1 I I I 1 I 1 1 1 1 T 1 1 1 1 1 I N 1 I C14 1 I 00 1 I 1 I I I I i I I I I O I 1 I I I 1 1 co I 1 I co 1 I I I I 1 I 1 1 1 '^ W LO Y i 1 I I I 1 I N �O �Lo 1� I J Q U z_ 2 U z z O N 0�0 (0 N dam' T T T T T n13 w U J CM O O orf Q D m W U- W U_ ry ttW V1 0. 0 �tU- VJ U U- 0 0 UN LJ.. 0- 2 0 U W F- Q 0 F- L.L W O C) C) 0 C) 0 0 V) C) V) 0 V) C) LO M M N N 'r r" CO J U J J U �s � M N O O O O N N m m W W LL LL 0 I ' o co I N ' N I I� I� I ' CM I I I I 1 I I I I O 0 0 0 0 LO � CM N qv" D z U F= z 0 z U H O Q H U U LL LL H 0 CITY OF LA QUINTA DISPATCH INFORMATION / FEBRUARY 2003 TYPE OF CALL RESPONSE TIME(MINUTES) NUMBER OF INCIDENTS EMERGENCY 5 ROUTINE I 19.5 3 950 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF'S DATA WAREHOUSE AVERAGE. RESPONSE TIME REPORT TRUMAN ELEMENTARY SCHOOL ART WALL CERTIFICATE RECIPIENTS April 15, 2003 Diana Acosta Gabriela Aguilar Jose Arriaga Angel Avila David Berrera Kelsey Baffin Melissa Becerra Christina Beltran Kimberly Beltran Brenda Beltran Lizzy Beltran Ryan Bogre Ashley Bouma Brianna Bower Breana Brown Paige Bullers Sedric Camacho Jazmine Cardenas Bethany Carter Priscilla Castro Krista Chacon Jacob Chalman Michelle Corella Shelby Cude Meghan Davis MarcAnthoni Diaz Audra Diemer Timothy Dodd Eric Dominguez Anahi Duarte Priscilla Espejo Jacqueline Flores Victoria Fonseca Michael Franklin Erika Gibson Kayli Grace Katlynn Grimm Armand Hernandez Kristopher Holland Luis Huerta Amanda Imel Caitlin Katz Mitchiko Khem Gregory Latta Nico Lazzarini Rusty Livingston Danielle Loe Monzerrat Loza Francisco Lule Kimberly Macias Cory Maverick Marilyn Meraz Alexandra Nunez Treasure Nunez Hector Nuno Luis Olivares Gildardo Olivas Nicolas Olvera Nicole Parker Ramon Perez Katrina Raimer Jarrod Rampone Brittany Reatiga Jessica Rios Alexandria Rios Elizabeth Rivas Michelle Rivera Brianna Rodriguez Ariana Rodriguez Taylor Rohan Anthoni Rubal Caroline Storz Matthew Styler Poppy Trestrail Becka Villareal Tatyanna Voorhies Sarah White Rafael Zarate Alyssa Zarate 4w4w Truman Elementary Art Wall Certificates April 15, 2003 COUNCIL/RDA MEETING DATE: April 15, 2003 Public Hearing to Consider a Recommendation From the Planning Commission to Deny a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2003-468; General Plan Amendment 2003- 089, to Revise Land Use Designation From VLDR to LDR; Zone Change 2003-110, to Revise the Zoning District From RVL to RL, and Tentative Tract 311231 for a 60-Lot Subdivision on ± 19.6 Acres, Located on the North Side of Avenue 52, ± 300 Feet West of Vista Bonita Trail. Applicant: Vista Encanto La Quinta, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: / Adopt a Resolution of the City Council denying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-468, General Plan Amendment 2003-089, Zone Change 2003-110 and Tentative Tract 31123, as recommended by the La Quinta Planning Commission. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tentative Map 24507, a division of 35 acres into 25 lots, was originally approved for this site. The map was approved September 6, 1989, but was never recorded and subsequently expired. Another map, Tentative Map 25700, was later filed in August 1990, proposing 53 single-family lots. The applicant suspended it's processing at the Planning Commission level, and never followed through on the project; the application was formally closed in July 1993. The site was part of Annexation #5, which became effective on January 31, 1991. Currently, the site is vacant, but has historical signs of agricultural use (Attachment 1). An irrigation line traverses the property diagonally, through the southwest corner. Project Proposal The applicant proposes to subdivide ± 19.6 acres into 60 residential lots (Attachment 2). To accomplish this, a General Plan Amendment (GPA) and Zone Change (ZC) have also been filed, requesting the site be re -designated from Very Low Density Residential (up to 2 units/acre) to Low Density Residential (up to 4 units/acre). General Plan Amendment 2003-089 The proposed GPA involves 19.6 acres in an area that is predominantly rural residential. There are nearby equestrian facilities and active agricultural uses. The applicant has applied to re -designate his property to Low Density Residential (up to 4 units/acre) so as to build a gated project with small and large lot homes. The Community Development Department added two contiguous properties which were determined appropriate to include with this proposal (Attachment 3). Zone Change 2003-1 10 This application would implement the Low Density Residential (RL) zoning district on the project area (Attachment 4). Again, staff had included the two contiguous properties, as referenced above, with the applicant's proposal. Tentative Tract Map 31 123 The overall density of the project is 3.06 units per acre. Two access points have been designed from Avenue 52; these lead into the subdivision through a "crossover" intersection. There are two retention basin sites located at this intersection. The majority of the lots (51) range in size from 7,200 to approximately 9,500 square feet; the nine remaining lots range from approximately 10,000 to 16,000 square feet. Public Notice This proposal was advertised in the Desert Sun newspaper on March 25, 2003. All property owners within 500 feet of the site were mailed a copy of the public hearing notice. As of the date of this report, written comments, both in opposition and support of the application, have been received (Attachment 5). Any other correspondence received prior to the meeting will be presented to the City Council. Planning Commission Action The Planning Commission, at its March 11, 2003 meeting, recommended denial of the project applications. At the public hearing, testimony was given by the developer, their representatives, and affected property owners. Several residents of La Quinta Polo Estates addressed the Planning Commission, citing reduced property values and the increased density as their reasons for opposing the project. The minutes of the March 11, 2003 Planning Commission meeting are included as Attachment 6. Subsequent to that meeting, the applicant has contacted many of the adjacent property owners in an attempt to revise the proposal and address their concerns. The applicant has met with staff on a revised map, and is of the opinion that his revised lot layouts do address the concerns of the neighboring La Quinta Polo Estates development. Attachment 7 illustrates a reduced exhibit of the revision, which was submitted to staff for inclusion with the report information, along with support letters from owners of the expanded amendment area properties. The Planning Commission has not reviewed or evaluated the revised map exhibit. It is being provided so that Council may have the opportunity to review the revision against the proposal as recommended for denial by the Planning Commission. If directed, staff and/or the Planning Commission can advise the Council on any required procedures should there be a desire to modify or reject the Commission's initial recommendation. FINDINGS AND ALTERNATIVES: Findings necessary for denial of each application, in accordance with the recommendation of the Planning Commission, can be made as indicated in the attached Resolution. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council, denying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-468; General Plan Amendment 2003-089, Zone Change 2003-110, and Tentative Tract 31123, or, 2. Do not adopt the preceding Resolution, and direct staff to prepare Resolutions for the next available City Council meeting, rejecting the Planning Commission recommendation and making the necessary findings for approval of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-468; General Plan Amendment 2003-089, Zone Change 2003-1 10, and Tentative Tract 31123; or, 3. Remand the proposal to the Planning Commission, with specific direction; or, 4. Continue the Hearing to a date specific; or, 5. Provide staff with alternative direction. Respectfully submitted, rry He an ommunity Development Director Approved for submission by: OOX homas P. Genovese, City Manager Attachments: 1. Location Map 2. Tentative Tract 31 123 exhibit 3. Proposed General Plan Amendment exhibit 4. Proposed Zone Change exhibit 5. Comment letters from concerned property owners (9 pages) 6. Planning Commission Minutes; March 11, 2003 (5 pages) 7. Revised TT 31 123 (3 pages) Li RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DENYING A GENERAL PLAN AMENDMENT, ZONE CHANGE AND TENTATIVE TRACT MAP CASE NO'S: ENVIRONMENTAL ASSESSMENT 2003-468 GENERAL PLAN AMENDMENT 2003-089 ZONE CHANGE 2003-110 TENTATIVE TRACT MAP 31123 APPLICANT: VISTA ENCANTO LA QUINTA, L.P. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 11 th day of March, 2003, hold a duly -noticed Public Hearing to consider a recommendation to the City Council on the above -referenced cases, collectively referred to as "the Project," generally located on the north side of Avenue 52, ± 300 feet west of Vista Bonita Trail, more particularly described as: PARCEL 2 OF PARCEL MAP 14367, AS SHOWN IN MAP BOOK 68, PAGE 73 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA WHEREAS, the Planning Commission, after careful consideration of all of the evidence, including Environmental Assessment 2003-468, the written documentation, and the public testimony, recommended that said Project be denied, and; WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of April, 2003, hold a duly -noticed Public Hearing to consider a recommendation from the Planning Commission on the above -referenced cases, and; WHEREAS, at said Public Hearing, upon hearing and considering all testimony, evidence, and arguments of all interested persons wanting to be heard, the City Council did affirm the findings and recommendation of the Planning Commission to deny the Project; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The Council makes the following findings based upon the evidence and testimony presented as part of the Record of Proceedings: 5 P:\Wally\CCreso\ccresodenykj.doc City Council Resolution 2003- Vista Encanto La Quinta, L.P. EA 03-468, GPA 03-089, ZC 03-110, and TT 31123 Adopted: ENVIRONMENTAL ASSESSMENT 2003-468 A. The Project has the potential to have significant effects on the environment, which can not be adequately mitigated to a level of non -significance. The Project would have the potential to create land use inconsistencies with the surrounding properties. The densities requested would be inconsistent with the majority of other properties within the vicinity, including the La Quinta Polo Estates. The Project would result, for example, on multiple backyards in the Project abutting single backyards within the La Quinta Polo Estates. The size of the lots is not adequate for the area. In addition, concerns were expressed by area property owners regarding the traffic impacts associated with a higher density designation of the site, and with the two access points. B. The proposed Project is found to have the potential to degrade the quality of the built environment, through reduced lot sizes and a higher intensity of development, and potential for view obstruction(s). C. The Project has the potential to achieve short-term goals, to the disadvantage of long-term environmental goals as the areas within the City in which residents can enjoy a more rural setting are limited, and the proposed Project would eliminate the potential for 19.6 acres within the City. D. There is substantial evidence in light of the whole record, including EA 2002- 468, and the public testimony received thereon, that the project could have a significant impact upon the environment. Therefore, a Mitigated Negative Declaration cannot be certified for this Project. In addition, for projects that are disapproved, no action under the California Environmental Quality Act needs to be taken. (Pub. Rec. Code Section 21080(b)(5).) GENERAL PLAN AMENDMENT 2003-089 E. The proposed General Plan Amendment is not consistent with existing goals, objectives and. policies of the La Quinta General Plan. Amending the General Plan as requested is inconsistent with goals as stated in the General Plan, such as maintaining a low -density character in the area. F. The General Plan Amendment will create conditions materially detrimental to the general welfare of the residents within the vicinity of the Project. G. The new land use designation is incompatible with the adjacent properties, in that contiguous properties have established a built environment under the current land use designation of Very Low Density Residential (VLDR). J `; s PAWally\CCreso\ccresodenykj.doc City Council Resolution 2003- Vista Encanto La Quinta, L.P. EA 03-468, GPA 03-089, ZC 03-110, and TT 31123 Adopted: H. The new land use designation is unsuitable and inappropriate for the subject properties, as surrounding development exists which is in the low range of permitted densities at the current designation of Very Low Density Residential. I. Approval of this General Plan Amendment is unwarranted. The situation and surrounding conditions affecting the property have not substantially changed since the existing General Plan designations were imposed. The area has remained sparsely developed, and the need for more dense housing opportunities in this area is not justified. ZONE CHANGE 2003-110 J. The Zone Change is inconsistent with the General Plan, in that the proposed Zone Change will allow smaller lot sizes and higher densities, contrary to maintaining a low -density character in the area, and is therefore inconsistent with goals as stated in the General Plan. K. The Zone Change is unsuitable and inappropriate for the property involved because it is a small, isolated tract of land which does not allow for a logical progression of the requested land use designation of Low Density Residential. L. The proposed Zone Change is incompatible with similar designations within the immediate area, in that the built environment of certain contiguous properties are consistent with the existing Very Low Density Residential zoning currently assigned to the subject properties. M. The Zone Change will create conditions materially detrimental to the public safety and welfare, in that the properties involved are served with adequate utilities, public services and access to properly support development at the existing zoning designation of Very Low Density Residential. TENTATIVE TRACT 31123 N. Tentative Tract 31 123 is not in compliance with CEQA. The proposed Project could have significant effects on the environment, which can not be adequately mitigated to a level of non -significance. Therefore, the City Council cannot certify the proposed mitigated negative declaration, and it is unable to find that Tentative Tract 31 123 is in compliance with CEQA. O. Tentative Tract 31123 is inconsistent with the City's General Plan designation on the Project site. The adopted Very Low Density Residential land use designation of up to 2 dwelling units per acre does not provide for the number of lots proposed by Tentative Tract 31123. PAWally\CCreso\ccresodenykj.doc City Council Resolution 2003- Vista Encanto La Quinta, L.P. EA 03-468, GPA 03-089, ZC 03-110, and TT 31123 Adopted: P. The design and improvements of the proposed subdivision are inconsistent with the City's General Plan and Zoning, as they accommodate development at a density that is higher than the existing designations. Q. As conditioned, the design of the subdivision and type of improvements, acquired for access through, or use of, property within the proposed subdivision will not conflict with such easements. R. The design of the subdivision and type of improvements are not likely to cause serious public health problems, in that this issue was considered in Environmental Assessment 2003-468, in which no significant health or safety impacts were identified for the proposed project. S. The site of the proposed subdivision is physically suitable for the proposal as natural slopes do not exceed 20%, and there are no identified geological constraints on the property that would prevent development pursuant to the geotechnical study prepared for the subdivision. 2. Based upon the recommendation of the Planning Commission and the above - referenced findings, the City Council hereby denies Environmental Assessment 2003-468, General Plan Amendment 2003-089, Zone Change 2003-1 10 and Tentative Tract Map 31123. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 15th day of April, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California %a P:\Wally\CCreso\ccresodenykj.doc City Council Resolution 2003- Vista Encanto La Quinta, L.P. EA 03-468, GPA 03-089, ZC 03-110, and TT 31123 Adopted: APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta P:\Wally\CCreso\ccresodenykj Am r._vu r- TZ t. �d?"�• "S ..t� 'V_. �" tee. :��+y ... r r w _ �,_ t � a - �� '�'`in�' •gym` �\ � k _ - C - _ _ t fib. h"�'� 'q - ""•. �'71� ot 1F` ' r I.,; C x � e 1 �4 .,+�� •�g. ,&__L�^�y"<�,�'�`ve.',..samr.� tiw-..,.ao roc.. ,�'_44 All �Y4 y Mir .. *: §% Ut al" Ts,+ ATTACHMENT 2 SITE PLAN 's•.r C _9.m, .Imp I . w i .w, .ftj ON" rAVENUE 52 yn• ,�. N� .�. w .�/ 11. TRACT 31123 PRELIMINARY NOISE STUDY, La Quinta, California-0078902 URA L� o e� i J o V �v I cV N ff 0) 00 --- ATTACHMENT #3 Z a W o T Z� M W �N Q � g� a i a Lij � ILij J 537.75 729.00 Z �a o J O � v, W Z CC 0 Z o _ D J U) o cn cn � W o U U U Z Z U \ Z 389 :f 12 N ml"4Z r O Q o 11 06 OD ATTACHMENT N4 11s234 CD Q �-- r _ M O _ O I w w ( , ' Z a C) w z o N Z w a r, m� m Z Q J r- Z 0 0 cl) cc wMM p {.ice Z O I � ' N 4 �ti 309 \ CL 13 � c.o ti cn OOP 2 /6Ac A .? mt. IV ATTACHMENT #5 v 20 v O � 2 02Ac ^ 0 2 //Ac /9 X 2.09Ac rpj w / 79Ac /B c ful T 2 /.99Ac a A 0 /7 3 Z 6 2 OBAc oq Z Z c 5 Z. 14Ac / 96Ac /6 OPPOSING PROPERTIES (9 PAGES) m c 2 /4Ac _ o O 7 0 looe 3 cn o / 99Ac -o� m IS m " N m /5 o FO 2.07Ac �a w �n oZZq qB 2 03A c M /4 w � 0m o 9 m r c 2.02Ac o X e5 2 04Ac C) eve. P /0 / /3 2 06Ac �`. c» 2.06Ac. h 0 2 7 NM h 3vl0S w /, Z 14 0� o 74 A^ 14 O Mar 31 03 04:54p PPM 760-325-9300 p.1 Ce z "V LA QUINTA POLO ESTATES ASSOCIATION eam., c/o PERSONALIZED PROPERTY MANAGEMENT 68-950 Adelina Road COA Cathedral City CA 92234 (760) 325-9500 FAX (760) 325-9300 www.fortunewegcom LA Q v, March 31, 2003 0� gpk061� �y C y,I Fo The Honorable Mayor Don Adolph G 4* and Members of the City Council City of La Quinta 78-495 Calle Tampico �'-- L` La Quinta CA 92253 FAX 777-7101 RE: OPPOSED TO PROPOSED GP AMENDMENT 03-089 & ZONE CHANGE 0 Dear Mayor Adloph and Members of the City Council: The Board of Directors of the La Quinta Polo Estates Association taken a formal action to opposed General Plan Amendment 03-089 and Zone Change 03-110 and Tentative Tract Map 31123 proposed by Vista Encanto LLP for Parcel 2 of PM 14376. These actions would allow up to 4 units per acre on 20 acres adjacent to La Quinta Polo Estates ,vhich has roughly 1 unit per two and a half acres. The Planning Commission rejected this proposal on March U, 2003 and we urge the Ciry Council to also reject this application as in would create a higher density next to a lower density development. Thank you for your consideration of our position. FOR THE BOARD OF DIRECTORS LA QUINTA POLO ESTATES ASSOCLkTION Gary wiedle, AICP PERSONALIZED PROPERTY MANAGEMENT 7 , 4. .> 15 63-31-63 15:54 RECEIVED FROM:766 325 9368 P.61 te: wmw CAI OD 4:4 �,.•.,��.�.p..� �_.�,,, o3-ems yl P /I/ YS ezd--e� 4Lr-LC4'l o. wa o IA-0'4�A 46&m&& 7v ?-auu :minas .2�03 ilk .. ............ ......... 20"1 uJ 16 RECEIM 0 i 12 !'f+�A7;t� �" 03-089 Am3lo -7 tz �� 491�� G�, m K�eeG Osf /�+-Qum 9azs3 z�l 8a�00 .�e.Gf. f3 Price's Nursery & Garden Supply 80420 Avenue 52 1 La Quinta, California 92253 (7�0) 200-0777 FAX (760) 328-0910 April 7, 2003 Mayor Donald Ad01p] Mayor Pro Tem Stan] Council Member Lee t Council Mew Ron Council Member Terr City of La QWnta 78-495 Celle Tampio La Qninta, CA 92253 Sniff Henderson mailing address: P.O. Sox 1504 La 03dnta, CA 922531-1504 RE: General Plan Amendment 2003-0$9 Zone Change 2!3-110 Tentative tract i 31123 AP 09 4�rr �INTA vt;PA PMENT Dear Mayor, Mayor Pro Tenn and Council Members, We are the Owner$ of the property located at 80420 Avenue 52, La Quint&, CA, APN # 772-270-OOS. The purpose of this letter is to let you know that we are in support of the the Vbta approval of the zone change and general plan amendment fOr met with g anew Pry two parcels east of us on Avenue 52. We haveMatt Hladek who has described the Vista Encanto project to us. We understand that the and the General Plan will be redesignated from Very Low Density Residential (RVL) which is up to 2 units per acre to Low Density Residential (RL) which is up 'to 4 units per acre. 'This redesi at ° wit affect the Vista Fneanto properly, the Jtwltt property next d us and Our property. 19 41% We are in support of City' Council approving the Vista Fncaxito Tentative Tract map, the Zane ge and the Gewal Plan Amendment. very timly YOW'S, i Maury ' e i cc: Matt Hladek 4 20 TOTAL P.O3 Daniel L. Jewett 80600 Avenue 52 La Quinta, California 92253 April 8, 2003 i Mayor Donald Adolph Mayor Pro Tem Stanley Sniff Council Member Lee Ostiorne Council Member Ron Perkins Council Member Terry Hendei City of La Quinta 78-495 Calle Tampico La Quinta, Ca. 92253 Mailing address: P.O. Box 1504 La Quinta, Ca. 92253- Re: General Plan Amendment 2003-089 Zone Change 20 3-110 Tentative Tract 3:1123 Dear Mayor, Mayor Pro Tem and Council Members, Fo V ur APP09 COM��nDc.PAR V NTH We are the owners of the property located at 80600 Avenue 52, La Quinta, Ca, APN #772-270-009. The purpose of this letter is to let you know that we are in support of the approval of the zone change and general plan amendment for the Vista Encanto project adjacent to us on Avenue 52. We have met with Matt Hladek who has described the Vista Encanto project to us. We understand that the Zoning and the General Plan will be redesignated from Very Low Density Residential (RLV) which is up to 2 units per acre to Low Density Residential (RL) which is up to 4 units per acre. This redesignation will affect the Vista Encanto property, the Price property next door to us and our property. We are in support of Tract map, the Zone very trLdy you, Daniel L. cc: Matt City Council approving the Vista Ebcanto Tentative nee and the General Plan Amendment. 22. TOTAL P.03 ATTACHMENT #6 Planning Commission Minutes March 11, 2003 3 It was moved and seconded by Commissioners Kirk/Abel adopt anning Commission Resolution 2003-013, approv' Specific PI a 001-055, Amendment #1, as amended to -a he following condit s: a. Condi #8: Move the last bullet int, "the Public Works Departm shall consider the tion to install a left turn pocket for S ey Drive sou ound north of Miles Avenue" to the "off -site provet section". b. Condition #11: J 30, 2002 C. Condition #13: St shall be 28 feet wide with 12 foot setbacks with parki on one side of the street for the six parcels I ted north Seeley Drive and .west of the Park. d. Conditi #14: The grading p shall be approved with the site elopment permit by the nning Commission. e. C dition #15: The HOA shall m ' tain all common area ndscaping in perpetuity. f. Condition #16: The landscaping sh comply with the Water Efficiency Ordinance g. Condition #17: The boundary between a residential development and the park may be designed w' ompatible uses: ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler Chairman Butler. NOES: None. ABSENT: None. ABSTA None. Chairman Butler recessed the meeting at 9:25 p.m, and reconvened at 9:35 p.m. C. Environmental Assessment 2003-468. General Plan Amendment 2003- 089. Zone Change 2003-110. and Tentative Tract Map 31123; a request of Vista Encanto La Quinta, LLP, for a recommendation to certify a Mitigated Negative Declaration of environmental impact; a request to amend the General Plan from Very Low Density Residential to Low Density Residential on 19.6 acres; a request to rezone 19.6 acres from Residential Very Low Density to Residential Low Density; and a request to subdivide 19.6 acres into 60 -residential lots on the property located on the north side of Avenue 52, 300 feet west of Vista Bonita Trail. 1. Chairman Butler opened the public hearing and asked for the staff. report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2 3 GAWPS , ,,? 11-03.Wf (5 PAGES) Planning Commission Minutes March 11, 2003 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked that Condition #55 be corrected to delete any reference to Fred Waring Drive and asked the distance between Vista Bonita and the easterly secondary entrance. Staff noted it had not been measured, but was approximately 400-500 feet. Commissioner Tyler asked that the specific lots be identified in regard to Condition #78. 3. Commissioner Kirk asked the distance between the two access points on this project. Assistant City Engineer Steve Speer noted the frontage on the map is approximately 300 feet. A full turning movement was allowed. The westerly access is the primary and the easterly, the secondary. One thought is that either one can be a full turn. Staff is more inclined to think the full turning movement should be the easterly access. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Matthew Hladeck, the applicant, stated the distance between the two access points is 382 feet. They have no preference as to which one should be primary. The street design is to not be a straight line development. 5. Chairman Butler asked if there was any other public comment. Dr. Robert Jones, Jr., 80-748 Vista Bonita Trail, stated the reason he was interested and bought his property was to have the rural atmosphere. His concerns are the aesthetics and the need for a transition between the two projects. The height restrictions are 22 feet and their height restrictions are 18 feet. The zone change appears to be spot zoning. The population and housing was sparse in this location and to use that as an excuse to now allow the higher density is not right. Lastly, he has a concern about the traffic issues. 6. Ms. Shirley McGinty, 80-820 Vista Bonita Trail, gave. a history of the area and stated a lot of consideration was given when the annexation took place. They were guaranteed this area would remain rural. This project will affect their property values. 7. Mr. Kjell Ostbye, 80-645 La Docena Trail, voiced his opposition to this project. They moved here five years ago and were ensured by the City the zoning would remain the same. They are now lookirIg 1 1 t Re G:\WPDOCS\PC Minutes\3-11-03.wpd 12 24 1 Planning Commission Minutes March 11, 2003 at 20 acres that are going to be developed with high density. The property to the west of this is a nursery. He requested this zoning be retained. 8. Mr. Stewart Woodard, 80-880 Vista Bonita Trail, asked if Avenue 52 was a Primary Arterial and noted that Jefferson Street and Avenue 52 are some of the busiest streets in the Valley. If you take the two access points from this project, and the ones from the Polo Estates you do not -meet the limited accesses for a Primary Arterial street. We are surrounded by low density because of the golf courses. This project does not have. a golf course. He asked if this project would be a left turn only. Staff stated one access would have a full turning movement and the other would be limited. The easterly entrance barely exceeds the distance for a Primary Arterial street. The westerly entrance is 1,200 feet between this project and the Hideaway. Either access qualifies for a full turn movement. The Polo Estates will be a left turn in and a right turn in. Mr. Woodard asked that at least the lots adjoining the Polo Estate lots be limited in size and decreased the height limit at 18 feet. 9. Mr. Holmes, 80-800 Vista Bonita Trail, stated he is opposed to this zone change because he did research on what the adjoining property was. zoned and purchased his home based on that information. His second concern is the traffic onto Avenue 52. 10. Mr. Hladeck stated he did a study in regard to property values and found that this project would not affect any adjoining properties. In regard to traffic, The Hideaway will be widening Avenue 52 to its full width as part of their development conditions which should alleviate traffic concerns. 11. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 12. Commissioner Robbins stated he shares the concern of changing the zoning. If they did not change the zoning, it would only reduce the number of houses backing up to half acre lots to three. 13. Commissioner Kirk stated his concern is not the density, but rather changing the General Plan project by project. If this request was f) 4 . 'context of the General Plan u being considered in the co date he ` p GAWPDOCS\PC Minutes\3-11-03.wpd 13 25 Planning Commission Minutes March 11, 2003 would agree with it, but he cannot support the request just to generate more money on a piece of land. He has sympathy for the neighbors concerns. 14. Chairman Butler stated he concurs with the comments made so far, but if the zone change is not allowed there could still be a problem with the property to the west of this site. He understands the applicant's desire to develop the lots for the best economic value. 15. Commissioner Tyler asked if there was an Equestrian Overlay on this site. Staff stated no. He asked if the project could be stipulated to have no more than three units per acre. Staff stated yes, as the General Plan allows up to four units to the acre. 16. Commissioner Kirk asked if the mitigation measures contained in the environmental compliance could be conditioned on the density to mitigate the problem. City Attorney Kathy Jenson stated the designation is up to a certain number of units. You can approve less than the maximum number. Staff stated the Commission could increase the lot size to reduce the density, or state the density cannot exceed a certain size. 17. Commissioner Tyler noted the Polo Estates is a premier subdivision in the City, but there are a lot of empty lots which may indicate there isn't presently, a need for this size lot. 18. Commissioner Abels concurred that the size of the lots was not adequate for this site. 19. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-014, denying certification of Environmental Assessment 2000-468, as recommended. 20. Commissioners Abels/Tyler withdrew their motion. 21. It was moved and seconded by Commissioners Abels/Tyler to deny the project. G:\WPDOCS\PC Minutes\3-11-03.w;W 14 26 1 1 2;� Planning Commission Minutes March 11, 2003 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. _Sign Application 2003-682; a request of Dale Frank for review of roposed sign program for the Washington Park Commercial Ceni Nnded_ by Washington Street, Highway 111, Adams Street,Ave a 7. 1. Ch an Butler asked for the staff report. Staff,/inf ed the Com sion the applicant had requested a contine of this project t arch 25, 2003. 2. There being discussion, it was moved d seconded by Commissioners els/Robbins to continue Sig Application 2003- .682 to March 25, 003. Unanimously app ved. VII. BUSINESS ITEMS: A. Continued - Sign Application 2M - , a quest of Graphic Resources for Desert Automotive, LLC for a visio to a previously approved sign program for the car dealership locat the southwest corner of Simon Drive and Highway 111 1. Chairman Butler asked for t staff report. Community Development Director rry Herm . presented the information contained in the sta report, a co of which is on file in the Community Develo ent Department. 2. Ch/ea asked if there were a questions of staff. CoTyler asked the location o he monument sign. Stas at the corner of Highway 1 1 and Simon Drive. 3. Comm*irk asked for an explanation of t staff report in requare footage of the sign. Staff s ted it is 134 sqre than what was approved. 4. here being no further questions of staff, Chairman But asked if the applicant would like to address the Commission.NSkip Berg, representing the applicant, gave an explanation of e signs got installed larger than what was approved. G:\WPDOCS\PC Minutes\3-11-03.wpd 15 ATTACHMENTM7 Vista Encanto La Uinta, L.P. 23679 Calabasas Road Suite 386 Calabasas, CA 91302 (813) 710-3330 FAX (813) 710-9799 E-mail RESELANJ%WL.com VIA FACSIMILE AND US MAIL March 28, 2003 City of La Quinta Community Development Department Attention: Wallace Nesbit, Associate Planner 78-495 Calle Tampico La Quinta, CA 92253 RE: Tentative Tract 31123 Zone Change 2003-110 General Plan Amendment 2003-089 Environmental Assessment 2003-468 Dear Wallace, In furtherance of our telephone conversation that I had with you, Jerry and Oscar this morning, this letter is intended to request that the above referenced matters NOT be remanded to the Planning Commission as requested in my previous letter to you. We will be attending the City Council meeting on April 15 to seek approval for these actions. As I explained to each of you, we have made minor modifications to our previous site plan by eliminating some of the lots along the adjoining La Quinta Polo Estates properties to mitigate the concerns raised by those homeowners at the planning commission hearing. Our new site plan will be resubmitted to you this coming Monday for your review and comments. 7 r r? 4.. v r- (3 PAGES) As always, if there is anything additional that you feel would aid you in continuing to process the entitlements for our project, please do not hesitate to contact Matt Hladek at (760) 567-8799 or myself at (818) 710-8330. Thank you for your help on this matter. Robert Selan cc: Matt Hladek Mark Moran 29 IN THE CITY OF LA OUINTA, CALIFORNIA �+fl TENTATIVE TRACT MAP NO. 31123 1' PARCEL 2 OF PARCEL MAP NO. 14367, AS SHOWN BY MAP ON FILE IN BOOK 68, PAGE 73, of PARCEL MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA AR09M r44 tJ7' �. I I I I I 0 60 12D /B0 240 SCALE: 1' MMIOER/AP ion+ VISTA ENCALNTO LA OUINU. L.P. 23-679 CA ABA+AS ROM. /366 TEL (615) 710-6330 FAX: (616) 710-9799 AssrssDgs PARCEL NUMBER ... " 772-270-010 EXISTING ZONING/LAND USE RyL - SINGLE FAMILY RESIDENTIAL VERY LOW DENSITY i_'7Yr ti< ly PROPOSED 70MNG/I.. n USE RL - SINGLE FAMILY RESDENTIAL LOW DENSITY AREA NET ACREAGE - 19i ACRES GROSS ACREAGE - 19M: ACRES 1 F -AI DESCRIPTION PARCEL 2 OF PARCEL MAP NO. 14367. AS SHOWN BY MAP ON FILE IN BOOK 65. PAGE 73. OF PARCEL LAPS, RECORDS OF RIVERSIDE COUNTY. CALIFORNIA rONi1000US OWNED LAND THIS IMP CONTAINS THE ENTIRE CONTIGUOUSLY OWNED PROPERTY OF THE LAND DIVIDER. (MIi m PURVEYORS WATER: COACHELLA VALLEY WATER DISTRICT SEWER: COACHELLA VALLEY WATER DISTRICT ELECTRICAL: IMPERIAL IRRIGATION DISTRICT GAS; SOUTIUN CALIFORNIA GAS CO. TELEPHONE: VERIZON TELEVISION CABLE: TIME WARNER PREPARED BY FOMOTOR ENGINEERING 225 S. CIVIC DRIVE. STE. 1-5 PAY SPROM, CA 92262 PH: (760) 323-1642 FAX: (760) 323-1742 DATE PREPARED MARCH 31. 2D03 PROPDStD PRRMTE STREET SECTION o � C E V tz 1 Mj&g= TO AM VESTED AID ACCRUED WATER RKTIRS FOR M9RNC. AGRICULTURM, MANUFACTURING OR o s DR OTHER PURPOSES. AND RIGNfS TO DITCHES AND RESERVOMtS USED IN CONNECRON WRN SUCHIFOMOTOR WATER RIGHTS AS MAY BE RECOGNIZED AND ACKNOWLEDGED By THE LOCAL CLISTOMS, LAWS AND ENG/NEERINI DECISIONS OF COURTS, AND A RIGHT OF WAY FOR DITCHES OR CANALS CONSTRUCTED BY WTHORm OF THE UNITED STATES. RECORDED NO'VEMBER 4. 1955 AS INSTRUMENT NO, 705" OF OFFICIAL RECORDS. 4 _ _ _ -ITT OF I A01 IIIUTA _ ri to Cii!?& " it 4 44" COUNCIIJRDA MEETING DATE: April 15, 2003 ITEM TITLE: Public Hearing on General Plan Amendment 2003- 090, Zone Change 2003-1 1 1, and Specific Plan 2001-055, Amendment No. 1, a Request to Change the General Plan and Zoning Designations from Tourist Commercial to Office Commercial, Medium Density Residential to Office and Tourist Commercial, Park to Medium Density Residential; and Revision of the Development Standards for the Tourist Commercial Uses Including Hotels and Retail -Related Uses, Creating Development Standards for the Office Commercial Uses, and Revising the Development Standards for Residential Uses Including Attached, Cluster, and Detached Units . Applicant: California Intelligent Communities and The La Quinta Redevelopment Agency RECOMMENDATION: Continue the Public Hearing to May 20, 2003. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Q The applicant has requested a continuance to allow them time to provide additional information as requested by staff. l tJ FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to May 20, 2003; or 1. Continue the Public Hearing to an alternate date; or 2. Provide staff with alternative direction. Respectfully submitted, ;velopment Director Approved for submission by: Thomas P. Genovese, City Manager n .,- ,, 4:'q v U COUNCIURDA MEETING DATE: April 15, 2003 Public Hearing to Consider an Amendment to Chapter 9.2 of the La Quinta Municipal Code Relative to the Official Zoning Map Location: City of La Quinta Jurisdictional Limits, the City's Sphere of Influence, Planning Area One, and Planning Area Two Applicant: City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Ordinance amending Chapter 9.2 of the La Quinta Municipal Code relative to approval of the City's Official Zoning Map: A. Motion to take up Ordinance No. _ further reading. B. Motion to introduce Ordinance No. FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: by title and number only and waive on first reading. The City continues to experience growth and development. The trend for the future is more new businesses and new housing opportunities. The City adopted the Updated General Plan on March 20, 2002 to guide the City's expansion in an orderly and planned manner. The General Plan Update process involved the community in providing ideas for the future to accomplish the City's goals. Residents and interested parties were encouraged to bring their ideas to City Hall. The General Plan provides direction for growth and provides practical policy r) 40" P:\FRED\CC rpt Official Zoning Map.wpd implementation tools to manage that growth. The Zoning Code and the Official Zoning Map are the primary tools implementing the General Plan. The proposed Official Zoning Map (Attachment 1) brings the map up-to-date and provides consistency with the updated General Plan Land Use Map. In addition bringing the Official Zoning Map up-to-date, it provides pre -zoning for, sphere of influence areas and the two "planning areas outside the City s current jurisdictional boundaries to allow the City to act in a timely manner should annexation be requested. The Official Zoning Map has been, and will continue to be, reviewed on a regular basis for consistency with the General Plan. Public Notice This project was advertised in the Desert Sun newspaper with a 1 /8 page display ad and posted on April 1, 2003 per Zoning Code Section 9.200.1 10. Environmental Assessment The City Council certified Environmental Impact Report (SCH# 2000091023) on March 20, 2002 under Resolution 2002-43. No changed circumstances or conditions, nor new information is proposed which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code Section 21166. Planning Commission Hearing The Planning Commission considered this request at its meeting of March 25, 2003 (Attachment 1). The Planning Commission voted (5-0) recommending adoption of the City of La Quinta Official Zoning Map. FINDINGS AND ALTERNATIVES: There are no issues with this request and findings required (per Zoning Code Section 9.220.010) to approve this request can be made as noted in the attached Resolution. The alternatives available to the City Council include: 1. Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading approving the City of La Quinta Official Zoning Map. 2. Do not move to take up Ordinance No. by title and number only and waive further reading. PA RED= rpt Official Zoning Map.wpd 2 3. Provide staff with alternative direction. Herp(iaA,'L�ommunity Development Director Approved for Submission by: Thomas P. Genovese, City Manager Attachments: 1. Proposed City of La Quinta Official Zoning Map (Large copy City Council only) 2. Planning Commission minutes of the meeting of March 25, 2003 P:\FRED\CC rpt Official Zoning Map.wpd 3 1� ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER NINE OF THE MUNICIPAL CODE RELATIVE TO THE OFFICIAL ZONING MAP FOR THE CITY OF LA QUINTA, CALIFORNIA CASE NO.: ZONE CHANGE 2003-113 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of April, 2003, hold a duly noticed Public Hearing to consider a request of the City of La Quinta to amend Chapter Nine of the Municipal Code relative to the Official Zoning Map of the City of La Quinta; and WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 25th day of March, 2003, hold a duly -noticed Public Hearing to consider the request of the City of La Quinta to amend the City of La Quinta Official Zoning Map; and WHEREAS, it is recognized that the current Official Zoning Map (Zone Code Section 9.20.020) consisting of Zoning Districts requires revisions and updating, in accordance with Government Code Section 65860, to assure consistency with the General Plan and compliance with current State laws and regulations; and WHEREAS, the City Council of the City of La Quinta, California did adopt a comprehensive update the General Plan for the City on March 20, 2002, under Resolution 2002-44; and WHEREAS, at said City Council Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify the approval of said Zone Change. 1. The Official Zoning Map amendment is consistent the 2002 General Plan Update, in that the Zone Districts proposed are consistent with the goals, objectives, and policies in the adopted 2002 General Plan Update. 2. The Official Zoning Map amendment is suitable and appropriate for the properties involved because it is an implementation tool for the adopted 2002 General Plan Update. 3. The proposed Zoning uses and districts on the Official Zoning Map amendment are suitable for the lands on which they are proposed, insofar as the majority of the City's developable lands are generally flat, and those lands with 4. P:\FRED\CC ORD ZC 2003-113.wpd Resolution 2003- Zone Change 2003-113 Adopted April 15, 2003 City of La Quinta Official Zoning Map significant slope are proposed for preservation as Open Space. 4. The continued development of the City requires the continued analysis of current conditions, and this Official Zoning Map amendment reflects these conditions and accommodates changes in development patterns which have occurred. SECTION 1. The Official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of the this Ordinance. SECTION 2. ENVIRONMENTAL. The Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The City Council certified Environmental Impact Report (SCH# 2000091023) on March 20, 2002 under Resolution 2002-43. No changed circumstances or conditions, nor new information is proposed which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code Section 21166. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of, 2003, by the following vote: PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day April of 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 5 P:\FRED\CC ORD ZC 2003-1 13.wpd Resolution 2003- Zone Change 2003-113 Adopted April 15, 2003 City of La Quinta Official Zoning Map significant slope are proposed for preservation as Open Space. 4. The continued development of the City requires the continued analysis of current conditions, and this Official Zoning Map amendment reflects these conditions and accommodates changes in development patterns which have occurred. SECTION 1. The Official Zoning Map for the City of La Quinta is hereby amended for those areas shown on Exhibit "A" attached hereto and made a part of the this Ordinance. SECTION 2. ENVIRONMENTAL. The Zone Change has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-63). The City Council certified Environmental Impact Report (SCH# 2000091023) on March 20, 2002 under Resolution 2002-43. No changed circumstances or conditions, nor new information is proposed which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code Section 21166. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. The foregoing Ordinance was approved and adopted at a meeting of the City Council held on this day of, 2003, by the following vote: PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 15th day April of 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 4 C) --� �6 P:\FRED\CC ORD ZC 2003-113.wpd Resolution 2003- Zone Change 2003-113 Adopted April 15, 2003 City of La Quinta Official Zoning Map DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California P:\FRED\CC ORD ZC 2003-113.wpd A ACHMENT #2 Planning Commission Minutes March 25, 2003 1. Chairman Butler opened the public hearing and asked for the sta report. Planning Manager Oscar Ord presented the infor on contained in the staff report, a copy of which is on in the Community Development Department. 2. There being no questions of staff, Chair Butler asked if the applicant would like to address the Q mission. There being no applicant present and no other blic participation, Chairman Butler closed the public part' ' ation portion of the hearing and opened the matter up fo5r00ommission discussion. 3. There being no,fVK,6r discussion, it was moved and seconded by Commissio Kirk/Abets to adopt Planning Commission Resoluti 2003-015, approving Street Name Change 2003-0141 as re ommended. R CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. D. Zone Change 2003-113; a request of the City for adoption of the City's Official Zoning Map. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioners asked staff to indicate the City boundary limits and the sphere of influence area, which staff did on the map. 3. There being no further discussion and no public comment, Chairman Butler closed the public hearing and opened the matter to Commission discussion. 4. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2003-016 approving Zone Change 2003-113. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN. ,�. 4 None. G:\WPDOCS\PC Minutes\3-25-03.wpd