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2003 05 20 CCe ,e 4� # 4 44dja City Council Agendas are available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, May 20, 2003 - 2:00 P.M. Beginning Resolution No. 2003-26 Ordinance No. 383 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as Owner/ Negotiator are not included in the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH LABOR NEGOTIATORS - SKI HARRISON, MARK WEISS, AND JOHN RUIZ - REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 - MEET AND CONFER PROCESS. City Council Agenda 1 May 20, 2003 2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION - PURSUANT TO GOVERNMENT CODE SECTION 54957 - COUNCIL APPOINTED POSITION - CITY MANAGER. RECONVENE AT 3:00 P.M. PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION BY COACHELLA VALLEY WATER DISTRICT ON CHANGES TO THE COLORADO RIVER WATER ORDER. WRITTEN CORRESPONDENCE 1. LETTER FROM MAYOR STEVE HERFERT, WEST COVINA, CALIFORNIA. 2. LETTER FROM MAYOR JEAN M. BENSON, PALM DESERT, CALIFORNIA. APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF MAY 6, 2003 City Council Agenda 2 May 20, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED MAY 20, 2003. 2. APPROVAL OF TREASURER'S REPORT DATED MARCH 31, 2003 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT FOR THE PERIOD ENDING MARCH 31, 2003. 4. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT NO. 28603- 1, SWH HERMITAGE, LLC. 5. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 AND ACCEPTANCE OF PROJECT NO. 2001-10, CITYWIDE TRAFFIC SIGNAL IMPROVEMENTS. 6. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT NO. 28797, THE CITRUS COURSE, RJT HOMES, LLC. 7. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT NO. 28447, THE CITRUS COURSE, RJT HOMES, LLC. 8. ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH PARCEL MAP NO. 29613, LA QUINTA FAIRWAYS, RJT HOMES, LLC. 9. APPROVAL OF APPLICATION FOR SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM GRANT FUNDS FOR INSTALLATION OF A SIDEWALK ON EISENHOWER DRIVE BETWEEN AVENIDA MARTINEZ AND CALLE TAMPICO. 10. APPROVAL OF PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE FOR THE LA FONDA STREET ENHANCEMENTS, PROJECT NO. 2002-05 AND AUTHORIZATION TO RECEIVE BIDS. 11. APPROVAL OF A CALIFORNIA DEPARTMENT OF TRANSPORTATION SAFE ROUTES TO SCHOOL PROGRAM GRANT APPLICATION FOR SIGNALIZED PEDESTRIAN CROSSINGS AT JOHN GLENN MIDDLE SCHOOL AND AMELIA EARHART ELEMENTARY SCHOOL. 12. APPROVAL OF APPLICATION FOR SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM GRANT FUNDS FOR INSTALLATION OF A SIDEWALK ON AVENIDA BERMUDAS BETWEEN AVENUE 52 AND CALLE ESTADO. 13. APPROVAL OF THE DECLARATION OF SURPLUS PROPERTY. City Council Agenda 3 May 20, 2003 14. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THREE MEMBERS OF THE CITY COUNCIL AND THE CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES EXECUTIVE FORUM IN MONTEREY, CALIFORNIA TO BE HELD JULY 16, - 18, 2003. 15. APPROVAL OF COUNCIL MEMBER HENDERSON'S REQUEST FOR RE- APPOINTMENT TO THE SANTA ROSA/SAN JACINTO MOUNTAINS NATIONAL MONUMENT ADVISORY COMMITTEE. BUSINESS SESSION 1. CONSIDERATION OF AN APPEAL OF A PLANNING COMMISSION DENIAL OF SIGN APPLICATION NO. 2002-616 AMENDMENT NO. 1 FOR CHAMPION CADILLAC/RICHARD HAUKE.APPLICANT: GRAPHIC RESOURCES. A. MINUTE ORDER ACTION 2. CONSIDERATION OF A RESOLUTION TO REVISE AND REPEAL RESOLUTION NO. 98-15 REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS. A. RESOLUTION ACTION 3. CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 2.70, SECTION 2.70.010(B) (GENERAL RULES,) OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATIVE TO THE INVESTMENT ADVISORY BOARD. A. TAKE UP AN ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING. B. INTRODUCE ORDINANCE ON FIRST READING. 4. CONSIDERATION OF PLACEMENT OF CIVIC CENTER ART PURCHASE. A. MINUTE ORDER ACTION 5. CONSIDERATION OF THE CULTURAL ARTS COMMISSION WORK PLAN FOR FISCAL YEAR 2003/2004. A. MINUTE ORDER ACTION City Council Agenda 4 May 20, 2003 6. CONSIDERATION OF A FINANCIAL CONTRIBUTION TO THE FAMILY OF OFFICER BRUCE LEE FROM THE DEPUTY JAMES LEHMANN AND DEPUTY MICHAEL HAUGEN MEMORIAL TRUST FUND. A. MINUTE ORDER 7. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 382 APPROVING A REVISION TO THE ZONING MAP FOR CERTAIN REAL PROPERTY. - ZONE CHANGE 20-03-1 10 VISTA ENCANTO LA QUINTA L.P. A. ADOPT ORDINANCE NO. 382 ON SECOND READING STUDY SESSION - NONE REPORTS AND INFORMATIONAL ITEMS 1. CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (OSBORNE) 4. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 5. C.V. MOUNTAINS CONSERVANCY (SNIFF) 6. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 7. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 8. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TYLER) 11. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 14. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 15. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 16. CULTURAL ARTS COMMISSION MINUTES OF APRIL 10 AND APRIL 14, 2003 17. COMMUNITY SERVICES COMMISSION MINUTES OF APRIL 14, 2003 18. PLANNING COMMISSION MINUTES OF APRIL 8 AND APRIL 22, 2003 19. ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MINUTES OF APRIL 2, 2003 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY - NONE 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR'S MONTHLY REPORT FOR APRIL, 2003 5. COMMUNITY DEVELOPMENT DIRECTOR'S MONTHLY REPORT FOR APRIL, 2003 City Council Agenda 5 May 20, 2003 C' �- DEPARTMENT REPORTS (Continued) 6. COMMUNITY SERVICES DIRECTOR'S REPORT FOR APRIL, 2003 7. FINANCE DIRECTOR'S REPORT - NONE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT FOR APRIL, 2003 A. RESPONSE TO CORRESPONDENCE FROM RICK DURHAM 9. POLICE CHIEF'S MONTHLY REPORT FOR APRIL, 2003 10. FIRE CHIEF'S QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING ADJOURN TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speaker's podium. PRESENTATIONS 1 . AMISTAD HIGH SCHOOL ART WALL PRESENTATION. 2. PRESENTATION OF LA QUINTA PARK PLAYGROUND EQUIPMENT ARTWORK PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. City Council Agenda 6 May 20, 2003 1. CONTINUED PUBLIC HEARING ON GENERAL PLAN AMENDMENT 2003- 090, ZONE CHANGE 2003-1 1 1, AND SPECIFIC PLAN 2001-055 AMENDMENT NO. 1, A REQUEST TO CHANGE THE GENERAL PLAN AND ZONING DESIGNATION FROM TOURIST COMMERICIAL TO OFFICE COMMERCIAL, MEDIUM DENSITY RESIDENTIAL TO OFFICE AND TOURIST COMERCIAL, PARK TO MEDIUM DENSITY RESIDENTIAL; AND REVISION OF THE DEVELOPMENT STANDARDS FOR THE TOURIST COMMERCIAL USES INCLUDING HOTEL AND RETAIL RELATED USES, CREATING DEVELOPMENT STANDARDS FOR OFFICE COMMERCIAL USES, AND REVISING THE DEVELOPMENT STANDARDS FOR RESIDENTIAL USES INCLUDING ATTACHED, CLUSTER, AND DETACHED UNITS. APPLICANT: CALIFORNIA INTELLIGENT COMMUNITIES AND THE LA QUINTA REDEVELOPMENT AGENCY. A. MINUTE ORDER ACTION - Please Note: The Community Development Department anticipates a continuance of this matter to the meeting of June 3, 2003. 2. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO CLOSE A 1,290-FOOT LONG SEGMENT OF THE WASHINGTON STREET FRONTAGE ROAD TO MOTOR VEHICULAR TRAFFIC SOUTH OF HIGHLAND PALMS DRIVE. A. RESOLUTION ACTION 3. PUBLIC HEARING TO CONSIDER 1) ADOPTION OF RESOLUTIONS CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT (EA 2002-463); AND APPROVAL OF A CONDITIONAL USE PERMIT (CUP 2002-073) AND A SITE DEVELOPMENT PERMIT (SDP 2002- 755) TO ALLOW THE EXPANSION OF THE PARKING LOT, LANDSCAPING AND LIGHTING, RETENTION BASINS, AND AN ADDITIONAL ENTRY ON APPROXIMATELY 30 ACRES, LOCATED APPROXIMATELY ±600 FEET SOUTH OF THE SOUTHWEST CORNER OF WASHINGTON STREET FRONTAGE ROAD AND HIGHLAND PALMS DRIVE. APPLICANT: SAINT FRANCIS OF ASSISI CHURCH. A. RESOLUTION ACTIONS 4. PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE FISCAL YEAR 2003/2004 THROUGH 2O07/2008 CAPITAL IMPROVEMENT PROGRAM. A. RESOLUTION ACTION C; i .' City Council Agenda 7 May 20, 2003 5. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND THE LA QUINTA REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL PROPERTY LOCATED AT 53-780 AVENIDA VALLEJO BY AND BETWEEN JAMES CHAPA AND ROSARIO MACKAY AND THE LA QUINTA REDEVELOPMENT AGENCY. A. MINUTE ORDER ACTION ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on June 3, 2003 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, May 20, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, May 16, 2003. DATED: May 16, 2003 (a�, c�y- � JUNE S. GREEK, CMC, City Clerk City of La Quinta, California PUBLIC NOTICES The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. City Council Agenda 8 May 20, 2003 Ready or Not... 4 T'�wr'�^.�,.+ � L ' �i 1;�y `v S\j,l,�w.e,�.Ai, • •'tiM .�JY : �'t a `��. ,�t > � • 'Y.",v ' � _`."�i. -.w ��..»•`�-�`.'•G..'.af�:��t.�i►a . •y�^t '"��•Y. ,y„ o.., � Y t .1` Viz, .... Y "'�M. • • "Foxwoods" is the world's largest tribal casino Bi-gger Casinos Are Comingto Our Valley Californians have one opportunity to reopen the 20-year tribal compacts to address environmental and public impacts of tribal casinos on our local communities. That Opportunity is Now', Industry analysts predict the Palm Springs area will ultimately possess at least one, and perhaps two Foxwoods- style tribal casinos. Learn how Foxwoods, America's biggest tribal casino and the world's largest, affected its surrounding communities. Join the grassroots effort to strengthen the partnerships between Coachella Valley communities and gaming tribes through negotiated solutions to the environmental and public impacts of tribal casinos. Public Forum on the impacts of tribal casinos Honorable Robert Congdon (R) Connecticut State Representative and First Selectman, Town of Preston. Foxwoods is located near Preston. Cheryl Schmit Director of Stand Up for California, a grassroots organization supporting community efforts to address the impacts of tribal casinos. Tuesday, June 10, 6:30 to 8:00 p.m. James Workman School Auditorium 69-300 30th Ave, Cathedral City Sponsored by: Coachella Valley Coalition for Responsible Sovereignty ` '� www.tribalcasinoimpact.info `'� Imperial Irrigation District Public Benefits Program Program valid only to I I D customers. Imperial Irrigation District 2003 Residential Energy Efficiency Rebates CASH REBATES The Imperial Irrigation District (IID) is offering a Residential Rebate Program (RRP) to promote energy - efficient products. This program is designed to both educate and encourage IID residential customers to purchase and install ENERGY STAR® Qualified appliances and other energy -saving products in their homes. QUALIFYING PRODUCT CATEGORIES • Refrigerators • Programmable Thermostats • Clothes Washers • Compact Fluorescent Light Bulbs • Dishwashers • Efficient Central Air Conditioning Systems • Room Air Conditioners • Efficient Heat Pump Systems • Ceiling Fans with Compact Fluorescent Lighting • Evaporative Coolers • Hardwired Compact Fluorescent Lighting Fixtures • Home/Office Electronics • Fluorescent Torchiere Floor Lamps Complete this application after both purchasing and installingyour energy -efficient appliance or measure and receive a rebate from $5 to $400. See inside for details or check our website at www.iid.com. Money Isn't Al I You're Saving ENERGY STAR is sponsored by the U.S. Environmen Protection Agency and the U.S. Department of Energy. Imperial Irrigation District is proud to bean ENERGY STAR Utility Partner. Call (760) 339-9032 in Imperial Valley or (760) 775-5590 in Coachella Valley to reQuest a Residential Rebate Program Application. Imperial Irrigation District 404j. s a.o ° 3 MEMORANDUM TO: Honorable Mayor and City Council Members FROM: b4 imothy R. Jonasson, Public Works Director/City Engineer DATE: May 7, 2003 RE: St. Francis of Assisi Church Parking Lot Expansion SDP 2002-755 Please add the following condition to the proposed Conditions of Approval Applicant shall accept historical offsite drainage from the Highland Palms subdivision that exceeds the capacity of the retention basins located in the street closure area east of the site. In consideration of the need to oversize the onsite retention basin, the City will pay the Applicant the appraised value of the subject raw vacant land, on a per square foot basis, for any additional land required to accommodate the offsite drainage. The retention basin shall be sized to accommodate the 100-year storm. The Applicant shall submit a drainage report for review by the City Engineer that identifies the incremental land area needed to accommodate the increased retention basin as a result of the excess offsite drainage. T:\PWDEPT\STAFF\SPEER\MEMOS\030520a.doc Avx- O.'ev fw� Landmark Johnny Pott Senior Vice President La Quinta City Council and Redevelopment Agency May 20, 2003 Public Comment Statement: Johnny Pott Senior Vice President Landmark Golf Company RE: The Ranch Project Good Afternoon My name is Johnny Pott. My wife, Mary Rose, and I reside at 78-160 Calle Norte in Duna La Quinta. We have been residents of La Quinta for 18 years. My whole life has been in golf from my father being a golf professional to my collegiate golf years then playing the PGA Tour. From 1957 to 1972, 1 concentrated full time on playing the PGA Tour where I won 5 times and represented the United States on 3 consecutive Ryder Cup Teams. I competed in the same years as Arnold Palmer, Jack Nicklaus and Tom Weiskopf. After playing the great golf courses of the world and retiring from the PGA Tour, I started my second career with Ernie Vossler, Joe Walser and Landmark. I have had a major role in designing, constructing and opening approximately 40 golf courses and associated club facilities and master planned communities from California and Mexico to the East Coast. I was deeply involved with the development and construction process with all 3 Pete Dye courses at La Quinta Hotel and the first 5 courses at PGA West. In addition, I was equally involved with another 7 courses in the Palm Springs area including Landmark Golf Club, Mission Hills, The Hideaway and The Plantation. I am also the co -designer of record with Wade Cable for The Golf Club of California in Fallbrook. I have coordinated the golf course construction process with some of the best names in golf architecture: Jack Nicklaus, Arnold Palmer, Pete Dye, Tom Weiskopf and Lee Schmidt & Brian Curley, who each gained approximately 10 years of their experiences while working for Landmark and Ernie, Joe and me. It is from my decades of experience and on behalf of Landmark Golf Company that I speak to you today. After several months of observing the process for the development of the City of La Quinta's golf project at The Ranch, I thank you for allowing me to make a few comments for the record: Developing a mixed use golf facility is no small task. There is vast experience and talent right here in this desert to assist you. I do not believe the Town Hall Meeting concept can make all of the decisions that must be made to take this project from a conceptual land use plan to reality and success. Therefore I suggest 74-947 Highway 1 1 1 • Suite 200 Indian Wells, California 92210 Phone (760) 776-6688 • Fax (760) 776-6686 www.landmarkgolf.corn '� that you hire and use the most experienced talent available and hire that expertise now before bringing the golf course architect on board. The Development Coordinator and Construction Manager should not be two separate entities. These two roles require continuity of vision and total concentration and focus on the outcome from the complexities of water and irrigation lines, maintenance facilities and cart trail systems, to the ball washers and signage schemes throughout the project. I want to say publicly that we at Landmark Golf Company are available to you and would like to be involved in making the City of La Quinta's development be the best it can be. I am glad to answer whatever questions you may have. nny Pott PRESENTATION: Iry MEMORANDUM TO: Honorable Mayor Don Adolph and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: May 15, 2003 RE: Presentation by CVWD on Changes to Colorado River Water Order Mr. Dan Parks, Assistant to the General Manager of CVWD, will be making a presentation to the City Council at the May 201h Council meeting at 3:00 p.m., instead of Steve Robbins, who is unavailable on that date. WRITTEN CORRESPONDENCE ITEM: av�tA I - - ^ - C� U V , I (7V- May 1, 2003 The Honorable Don Adolph Mayor City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Re: AB 1495 (Chavez) — Amendment to Megan's Law Dear Mayor: I write this letter to urge your city's support for AB 1495, a bill currently pending in the State Assembly that the City of West Covina has authored and introduced with the assistance of Assemblyman Ed Chavez. Our city's action on AB 1495 arose out of the recent experience with a convicted serious sex offender who was paroled into our city by State officials with very little prior contact and no public input. This serious sex offender was released into a neighborhood full of children was an outrage to our residents, and a violation of laws governing the parole of sex offenders. AB 1495 is a first step in minimizing the potential threat to children and families by strengthening the provisions of Megan's Law. Specifically, the `safety -zone' in which convicted sex offenders are prohibited. from working or residing would be expanded to include middle schools as well as elementary schools. In addition, distance restrictions on where sex offenders may work and reside are extended in order to better protect victims and their families. These amendments to Megan's Law will hopefully mark the beginning of future legal protections to guard our children and families from convicted sex offenders. We hope that AB 1495 will prevent other communities from experiencing what our city went through. Please forward your letters of support to: Assemblyman Ed Chavez Mayor Steve Herfert State Capitol and City of West Covina P.O. Box 942849 1444 West Garvey Avenue Sacramento, CA 94249-0057 West Covina, CA 91790 Please feel free to contact the West Covina City Attorney Arnold Alvarez-Glasman or Matt Gorman with the Law Firm of Alvarez-Glasman & Colvin for further information. They can be reached at (626) 858-9121. Your support for AB 1495 is greatly appreciated. Sincerely, Steve Herfert Mayor C'01c #J E I ly Of PRIM BHERT WRITTEN CORRESPONDENCE ITEM:- TEL: 760 346—O6II I FAX: 760 340-0574 ci tyhall@ci. palm -desert. ca. us OFFICE OF THE MAYOR April 24, 2003 The Honorable Don Adolph Mayor of the City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Dear Don: `' U 1.1 2003 r; r As in years past, the City of Palm Desert would like to host a concert and fireworks display at our Civic Center Park on July 4th to celebrate our nation's independence, and the purpose of my letter today is to request La Quinta's support. . The cost to produce a memorable event, which has traditionally been enjoyed by La Quinta residents and visitors, is in excess of $35,000. Therefore, we request that your city consider donating $5,000 towards its presentation and provide a committee representative from your council or staff to assist in organizing t he d ay's a ctivities. T he n ext m eeting w ill b e h eld o n T hursday, May Vt., at 9:00 a.m. in the North Wing Conference Room at Palm Desert City Hall. Please contact Pat Scully, the City's Senior Management Analyst for Community'Services, at 776-6352 with your name of your representative. 3 As the desert communities look forward to what has become a much anticipated annual event, your support will make the 2003 celebration the best ever. If you have any questions or need further information, please don't hesita A to contact Pat. Sincere , r t J A . BENSON AYOR JMB/PHS/nw ,. #.,4 PAINTED ON RUMED PAPER t 000,�Q•c 4 V - �D I�`°9�5w4 AGENDA CATEGORY: OF I COUNCIL/RDA MEETING DATE: MAY 20, 2003 ITEM TITLE: Demand Register Dated May 20, 2003 RECOMMENDATION: Approve Demand Register Dated May 20, 2003 BACKGROUND: Prepaid Warrants: 53825 - 538631 1549582.33 53864 - 538891 546,768.72 538901 300.00 Wire Transfers} 705742.60 P/R 10864 - 109501 1239053.73 P/R Tax Transfers} 34,364.64 Payable Warrants: 53891 - 540331 2,678,869.76 $308,681.78 FISCAL IMPLICATIONS: Demand of Cash - City $35484,945.78 Demand of Cash -RDA $123,736.00 . Falconer, Finance Director BUSINESS SESSION CONSENT CALENDAR / STUDY SESSION PUBLIC HEARING CITY OF LA QUINTA BANK TRANSACTIONS 4/30/03 - 5/13/03 5/09/03 WIRE TRANSFER - DEFERRED COMP 5/09/03 WIRE TRANSFER - CREDIT UNION 5/09/03 WIRE TRANSFER - PERS 5/09/03 WIRE TRANSFER - PERS HEALTH INSURANCE $8,938.12 $5,942.00 $11,659.84 $44,202.64 TOTAL WIRE TRANSFERS OUT $70,742.60 r 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:37PM 05/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 53938 05/14/03 DEP150 DEPARTMENT OF JUSTICE 35.00 53939 05/14/03 DES010 DESERT BUSINESS MACHINES 44.68 53940 05/14/03 DES018 DESERT ELECTRIC SUPPLY 909.18 53941 05/14/03 DES051 DESERT SANDS UNIFIED SCHL 85.00 53942 05/14/03 DES065 DESERT TEMPS INC 2603.91 53943 05/14/03 DOU200 LES DOUGLAS 672.00 53944 05/14/03 DRU100 DRUMMOND AMERICAN CORP 852.41 53945 05/14/03 DUN200 KATHY DUNHAM 807.10 53946 05/14/03 EVA050 DAVID EVANS & ASSOC INC 4734.30 53947 05/14/03 EXP200 EXPRESS DETAIL 445.00 53948 05/14/03 FAL050 JOHN FALCONER 212.03 53949 05/14/03 FED010 FEDERAL EXPRESS CORP 215.73 53950 05/14/03 FIR010 FIRST AMERICAN TITLE INS 151.49 53951 05/14/03 FOR030 FORESTRY SUPPLIERS INC 131.02 53952 05/14/03 FRA010 MARNI FRANCISCO 68.17 53953 05/14/03 GMS100 GMSR 497.73 53954 05/14/03 HAR100 JOHN HARDCASTLE 32.40 53955 05/14/03 HOA010 HUGH HOARD INC 415.25 53956 05/14/03 HOM030 HOME DEPOT 801.31 53957 05/14/03 H00050 FAYE HOOPER 120.00 53958 05/14/03 IMA100 IMAGE SOURCE 32.33 53959 05/14/03 INL200 INLAND POWER EQUIPMENT CO 86.29 53960 05/14/03 INT018 INTERNATIONAL PERSONNEL 299.00 53961 05/14/03 ISL100 ISLAND ENVIRONMENTAL SVC 4523.73 53962 05/14/03 JAS100 JAS PACIFIC INC 7392.00 53963 05/14/03 JUD010 JUDICIAL DATA SYSTEMS COR 215.14 53964 05/14/03 JZC100 J-Z CONCRETE CONSTRUCTION 6095.00 53965 05/14/03 KIN100 KINER/GOODSELL ADVERTISNG 24739.71 53966 05/14/03 KRI100 BRUCE KRIBBS CONSTRUCTION 11420.00 53967 05/14/03 KUS100 KUSTOM IMPRINTS 508.43 53968 05/14/03 LES020 JANELLE LESLIE 12.60 53969 05/14/03 LEX100 LEXIS NEXIS MATTHEW BENDR 1313.70 53970 05/14/03 LIV050 LIVING DESERT RESERVE 140.00 53971 05/14/03 L00010 LOCK SHOP INC 245.92 53972 05/14/03 LOW100 LOWE'S COMPANIES INC 25.34 53973 05/14/03 LUN050 LUNDEEN PACIFIC CORP 46649.25 53974 05/14/03 MAD100 MADISON DEVELOPMENT 341.25 53975 05/14/03 MAS100 BRADFORD MASCHO 95.00 53976 05/14/03 MEE100 WAYNE MEEDS 200.00 53977 05/14/03 MOB200 MOBILE SATELLITE VENTURES 226.43 53978 05/14/03 M00085 MOORE ELECTRICAL CONT INC 150.42 53979 05/14/03 MUN010 MUNI FINANCIAL SERV INC 3801.02 53980 05/14/03 MUS005 MUSCO LIGHTING INC 3842.25 53981 05/14/03 NEX010 NEXTEL COMMUNICATIONS 2626.06 53982 05/14/03 NIC101 NICKERSON & ASSOC INC 5432.50 53983 05/14/03 OFF005 OFFICE DEPOT INC 19.21 53984 05/14/03 OWE020 OWEN & BRADLEY 489.50 53985 05/14/03 PAL020 PALM SPRINGS DESERT 130000.00 53986 05/14/03 PAP050 PAPERDIRECT INC 374.75 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:37PM 05/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 53987 05/14/03 PAR125 RACHEL PARRISH 42.00 53988 05/14/03 PER075 PERFORMANCE ABATEMENT SVC 50.00 53989 05/14/03 PFE100 DEBRA PFEIFFER 46.68 53990 05/14/03 PIT100 NOEL PITTMAN 35.00 53991 05/14/03 PRIO16 PRIME -STRIPE INC 274.55 53992 05/14/03 PRI020 THE PRINTING PLACE 3944.65 53993 05/14/03 PR0005 PROFESSIONAL SERVICE IND 1832.00 53994 05/14/03 PUE050 MARIA L PUENTE 297.67 53995 05/14/03 RAL050 RALPHS GROCERY CO 237.99 53996 05/14/03 RAS020 RASA - ERIC NELSON 1040.00 53997 05/14/03 RBF100 RBF CONSULTING 8230.55 53998 05/14/03 RGA100 RGA LANDSCAPE ARCHITECTS 18109.57 53999 05/14/03 RIE200 PAT RIENSCHE 58.80 54000 05/14/03 RIV080 RIVERSIDE COUNTY HEALTH 2425.00 54001 05/14/03 RIV089 RIVERSIDE COUNTY RECORDER 2.00 54002 ** AP CHECK RUN VOID ** 54003 05/14/03 RIV100 RIVERSIDE COUNTY SHERIFFS 1741142.57 54004 05/14/03 RIV150 RIV COUNTY TRANSPORTATION 12.00 54005 05/14/03 SAX100 SAXON ENGINEERING SERVICE 4830.00 54006 05/14/03 SCI100 LOUISE SCIUTTO 150.00 54007 05/14/03 SIE075 SIERRA LANDSCAPE CO INC 50.00 54008 05/14/03 SIG060 SIGNS BY MEL 1185.25 54009 05/14/03 SIM040 SIMPLER LIFE EMERGENCY 986.43 54010 05/14/03 SMA010 SMART & FINAL 432.86 54011 05/14/03 SMI150 MALCOLM SMITH MOTORSPORTS 158.04 54012 05/14/03 SOCO10 THE SOCO GROUP INC 96.63 54013 05/14/03 SOU007 SOUTHWEST NETWORKS, INC 2193.75 54014 05/14/03 SOU008 SOUTHWEST MOBILE STORAGE 215.50 54015 05/14/03 SOU009 SOUTWEST AQUATICS INC 368.00 54016 05/14/03 SOU100 SOUTHLAND G80TECHNICL INC 2189.00 54017 05/14/03 STA045 STAN'S AUTO TECH 877.16 54018 05/14/03 STA049 STAPLES BUSINESS ADVANTGE 1615.19 54019 05/14/03 STE003 M W STEELE GROUP INC 16510.65 54020 05/14/03 STR100 STRYKER EMS 2929.24 54021 05/14/03 SUN080 SUNLINE SERVICES GROUP 229.14 54022 05/14/03 TRIO03 TRIARCO 48.54 54023 05/14/03 TRI100 TRI STATE LAND SURVEYORS 1090.00 54024 05/14/03 TRU010 TRULY NOLEN INC 63.00 54025 05/14/03 UND010 UNDERGROUND SERVICE ALERT 77.00 54026 05/14/03 USP010 U S POSTMASTER 74.00 54027 05/14/03 VAL005 VALLEY ANIMAL CLINIC 40.00 54028 05/14/03 VAN075 VANDORPE CHOU ASSOC INC 13354.46 54029 05/14/03 WAL010 WAL MART COMMUNITY 16.70 54030 05/14/03 WES077 WESTERN SAFETY 1098.00 54031 05/14/03 WIS050 DENNIS WISH 1500.00 54032 05/14/03 WLC100 WLC ARCHITECTS INC 1848.52 54033 05/14/03 wool00 DEBBIE WOODRUFF 385.00 CHECK TOTAL 2,678,869.76 c' 4 z r-1 CT N M a' N Ln r CD Ln 01 O 1-4 00 O O 1-1 ri O '-I H z M O V' r-1 \ Ln x U N M N N N N M N N M N N N O W H ,-I .-+ .-i .-I rI -1 �H -4 -1 IH r-I rI C� FC Lr) u-> Ln In Ln Ln In Lrn Ln Ln Ln Ln rC W H H H H H H H H H H E+ H H a a N O O O O O O O O O O O O N c' ,-I E-1 O O O O O Ln O O O O v N lO z w F z o r l0 o N r 00 u> M o c M r => OD r-1 N O f-i Ln Ln .--i l0 Ln O r N a a a 0 0 0 0 0 0 0 0 0 O 0 0 0 0 o a) o O O O O [� lD O CV H r CD o 00 ' + N O U In In W -+ In ,-1 In a N 0 O H w F-I z w w w a cn W a a z a U) z z a °4 °o � x H o o a a a H a a a a U) a a F a 0 < 0 < cn < U) FC W Q U) z0 z E-z E+ a E-F M H z E-+ cn F a H z H a H U) F H 0 H O D O O O F-I O O O ::) O O o 0 O O W H Cr H a H U H a H a H a H U F- H U H a H O F a, a >C W a W x a >C w H a U) a CO a w a ❑ a ri) a ❑ a w a oa a w a ❑ a cn U) U) O H O O O O O O O O O O G] W W > a ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ H H H z U z z z z z z z z z z z z z z z z z z z z a a a H U) x w ❑ w ❑ w ❑ w ❑ w a w a w ❑ w ❑ W o W a a a w 44 > > w > w > w > w > w > w > w > L. > a a a ❑ w w w W w w w w w w 0 0❑ cn a a a a a a a a a a cn U) U) w w U w H ❑ a 0 w > I > Im N N lO M Ol N lO z z E O U') Ln -+ 1-1 r N N lO qr c H ❑ H o r r OD 0 r 00 110 00 �r M lO H .Z .-I '-1 r-I r-1 r-I .-1 OD r1 OD OD Gn Q N N N N N N lO N r r r H x FC z oa W m a 1 0 O w F o o -1 o o o 0 0 W ,n In Irn o In 0 Ln 0 Ln In 0 0 0 �q c O c 0 v o v, c o o O E Q r r r M r M r lO r r M M r z M M M l0 rl l0 M rI M O O M ZT N C' N -V H z o 0 0 0 0 0 0 0 0 o r r rI a O O O O o O O O O O ur) Ln Ln O O O O O O O O O O O M c^n N U U r-i a o o O o o O o O O o o O (D -1 -1 U) a W z W 3 C7 M O < o W U) Ln 0 x F:C r.0 U) a O x z w < ❑ W z x Q a w w w 1 H x W a U) > O U a a a a > C7 z O U) o 3 FC Q Q W F r>+ z O x W U a O 3 3 3 3 r4 z x W 3 E F z W ❑ ❑ ❑ ara H w < O ❑ O H a a a a Q x F w FC H >4 01 cn U, H a a H H W w x x x Q a W F-I a w w z > z x a rar O a z 0 a W H z Q Q U w w w a ❑ w w a a w H U U U U] z U ❑ C7 > Q a ❑ H '� Q FC �C H w w z O > rn o -1 N M Ln to r 00 o 0 0 n o -1 -, .--I .-I r I . 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O H H O z H w z z co ?+ 0 m a a N o uo O C� L� 'w co 00 (Y) a a z H H 0 0 O H H U H O H a a H a O H O U O a ca n o z U z a z H cn 14 H G] W > cf) C] z U H W 1-4 U W H (a a 0 W 1 z z H z < z a < cn w cn oc 1 0 0 w H a N W � W Ln o m z O H z N � o O N U U � a O (M O O U-) 44 a w � a 1 0 0 W H 0 a z 3 (Yi H FC o Cz1 >+ O+ H < a cn a a� 0 W U) z Q H 1X+ W z 0 > o 0 U H O U H 0 < U 3 I a W co O H 22 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 53890 05/13/03 OSB050 LEE M OSBORNE CPA CHECK TOTAL 10:27AM 05/13/03 PAGE 1 PAYMENT AMOUNT 300.00 300.00 CA '! 23 z �+ z o H z M O M e--1 Ln U C� O w E� a N .. O O O E-H o O r + z E� W z o 0 o 0 0 >4 Q M M a a 0 0 o a o rC M E4 O E1 E� w z z w O U a �» z H E-4 a O > O W H O E-4 a U a Q H w O cz U 2 H U) < G] W 9 > I 0 � U) Q W r4 H H 0 (Z r14 O> I ftl W z WI H H z O H xi rlr z a � 00 w m a 1 O o r4 E- C) W O W o a M z M Ey z O p o O O U U a O r-I M O FC (D a L U a � w z I a Q O W E-4 rn a z U) pQ H O a z Q z w O w a a cn z E4 w W z O a o D Lf) O >4 o U E4 CO <co U O 24 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:29PM 05/08/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 53864 05/08/03 ALM100 ALMS UNDERGROUND CONST 12400.00 53865 05/08/03 ATT075 AT&T WIRELESS 32.69 53866 05/08/03 CAL167 CALPERS LONG-TERM CARE 26.31 53867 05/08/03 CAN050 CANADA LIFE ASSURANCE CO 599.28 53868 05/08/03 CHA300 JOSE CHAVEZ 200.00 53869 05/08/03 DES051 DESERT SANDS UNIFIED SCHL 283.00 53870 05/08/03 GAT050 BILL GATES 414.40 53871 05/08/03 GER100 GERALD FORD ELEMENTARY 35.00 53872 05/08/03 IMP010 IMPERIAL IRRIGATION DIST 12.33 53873 05/08/03 LAQ040 LA QUINTA CHAMBER COMMERC 240.00 53874 05/08/03 LAQ050 LA QUINTA CITY EMPLOYEES 543.29 53875 05/08/03 LAS200 LA SALLE LIGHTING SERVICE 38977.60 53876 05/08/03 MIR100 MIRAFLORES L P 478642.00 53877 05/08/03 MOR025 RUBEN MORALES 150.00 53878 05/08/03 NUN100 ANICETO NUNEZ 250.00 53879 05/08/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 53880 05/08/03 RIV275 RIVERSIDE DIV/LEAGUE OF 30.00 53881 05/08/03 SAF020 SAFEGUARD HEALTH PLANS 5424.87 53882 05/08/03 SOU010 SOUTHERN CALIF GAS CO 93.14 53883 05/08/03 SPRO10 SPRINT 832.02 53884 05/08/03 STA044 DARREN STANLEY 62.50 53885 05/08/03 UNIO05 UNITED WAY OF THE DESERT 171.00 53886 05/08/03 UNU050 UNUM LIFE INS 2597.58 53887 05/08/03 VER200 VERIZON 3665.71 53888 05/08/03 WEI050 MARK WEISS 243.00 53889 05/08/03 WIL015 DEBBIE WILLIAMS 416.50 CHECK TOTAL 546,768.72 0 � 7 25 z rn 0 h 0 o H N M Q Ln �0 (r 0 a' M r-i H H H rl Cz 0 H z M O 0 O Ln U U (7 rn CD CD (D U U U 0 U C7 C7 C.7 (_7 O w F E E £ E E E E E E E (.7 < W W rn W W W W W W G7 W w w W W E < m H F F H H F F F F F H H H H H a a 0 o rn 1-4 0 o O o o r+ -+ H o 0 0 0 H H O \0 M N O O C' O O O O O z H w z o o O E �D O M N m O 0 H (`') O N N N }i p C' to N N C' H < E N a a 4 O m H 0 O O O O M O l0 (M N O O d' O M H O M V' 1n N H O M CY, N O> O 0 H M H v, W Ln N ?+ N C' a N a F ?+ ui > E H O FC a w a a a < a U a co a a a a< z c� H \ H< < a x x x x z < E-H OE- a F F U F .I F CH F UUUH U U U U 0 z 0 x 0 1 0 0 H O < 0 0 0 > > > 0 z z z z W H W F a H • H F Cu H H E+ E H Z H H m a O O U H H �4 z z W a a a a H a < rx 0 a -P a U) C4 O a w a w a (n rx U U U a O i- a 0 coo w O z 0 O a O Flo H p H H H p m 0 0 0 > z 0 w 0 -,-1 0 H 0 z 0 O 0 rl O z z rx 0 - - - - z U C� z a z 0 z z w Z W z H z CL z F H H z Ix z a z Hu) w W w w w W w U w Ow IZ W a w U U U w O O O O w 3> a> a> w> U> <> 0> z> w w w> >4 0 W H \ H O F x 0 1-1 �l .1 r> r>r � 3 a a to u) cn Ga W W w £ W Ga H 0 a l0 C` O O N M O > I > CQ c rn I m c �r z z E Ln �O r, r-, ri H 0 H O l0 M O N O O O H z O N r-4 \ O O O L] cr M O Ln Ln Ln H x FC z a r� m w m a I O O w H CL O O O O m O O O N N N O O O O W O l0 O O N O O O (M M M O O O O O l0 O O Ln O O O l0 w l0 O O O O .-1 ur) 0 r rn r H r r r r r r r r z r M M M O M O M N N N M M M M �! l0 N N l0 l0 Ln w l0 �0 H z O M O O M H h H Q C C N H H H O O in O O Ln Ln Ln O in Ln Ln O O Lr) Ln O O H O O N N (Y) r I TT c Q r-I N H N U U o N O O O O O O O O O O O O O O h H H H H H H H rl r-i H H H 1-4 r-4 a U U U U U E.w (n �+ " h-I H E x E E 0 0 0 z < U 121 O O O O O U z W H z z z U U U U ry) U < + z O O O O z H H" a a x rz 0 0 z a H E-+ H F w w w w U') z w (n z w < Q m m m m a a (n 0 w (7 C� C �i O (n 1 1 (.(�, W 1-i H H M a (n (D 0 a x a x x x x I w z W N 0 0 a a a U U U U 0 Ga w z Cn z H H H W H w w a H > < w 0 rC rC a z 0 a a 0 H w a a a F H H F 0o H z H (n x < << z z z z FC .7 CYi a w 0 a a rz a a a a a < a U)F a < w w a < W W w aaa a a s O w a z cn co a a a a a a 0 < 0 w H w E E E Cf)H U U w W z 0 > o Ln r o o H o 0 0 0 0 0 0 0 0 D o r I'0 Ln o Ln Ln o H r-a H �r -V IT a O > H O r--i O (M O O H O O O O O O O U H H a z cn H a a a a a a a a U H a H < < x w rt w ZEE < Q Q Q �C U < U U U 0 u 0 H H H a s .a 4 26 z m O H N N M cT Ln O l0 m r r co a) .-4 N N N N N N N N Cn N N a O F z m O 00 O N U C7 U C7 Ol C7 C7 C7 L7 C7 C7 rn U C7 C7 s O W F C7 � W W W rn W W W W W W rn W W W W E Q w F F F F E- El F F F F F E-+ F E-+ F a a co O O O m O O O O O O O 0 r v N F O O O N O l0 O O O O Ln O co H O z F w z O O O M O r O N O O Q0 O v M N O N C' N O co m 'T LC) ul N M N M ?+ 0 Un O l0 N l0 00 N Ln a N r C' O 01 O O O O O O r d• O N l0 O O o Lr) O OD O O M r W N O O C] l0 O v M U) co U) r Ln Ln N M N Ol N Ln F F Fa) a l0 H N > � � a a a co occ) H U-) 0 0 o M r( r a a a a C I W U) U) U) U x \ \ \ z U) U U) Cn En H H a a a cn a a z a a s H H H a a a a a a s a a a x x x < • r.> < < FC O r! H H FC FC z U U U F �4 F a a, a F x F U F U F C7 F F F F 0 z z z 0 I O W w w 0 O H O " O I O O O O a 0 E-H F a a a F W F (j, F Lu F F F U) F F �4 Ga ! 4 z U H a a 4-1 a U U U a CQ (I: O li o Qom, lJ 0 a H a a > o H cn cn cn O U) O Z z z 0 O O 0 U) O U O O U O U) a C) •,1 2 z o a Q > 0 z U a a a z 0 z F F F z a z w z w z o z H z a z U) z w "M o O O w w x x x W ow U W U w G] F W F W w z W >+ >+ >+ > a > u 0 0 > C., > U > U > a > w > z > U) > 0 [] r>r (y \ H H H [_, O O \ w w < x U) E a a a a < U) U) a n u a w w U w CC) OD " Ca a N M ur) O W M r H > I CO -4 00 N N N z z E N N M v N r F-1 CJ H ,') M M co N C' M H z r r r cn rn a C] M Cl) M < O CA H ?,G � z a < ao w 1n a 1 O o w F a o 0 0 o r o 0 m rn rn 0 0 0 0 0 W o 0 0 o M o o U-) ao co 0 0 0 0 0 ao 0 0 0 0 Ln o o Ln Ln u-> 0 0 0 o O o r r r M H Ol 01 ao rn rn -1 r M rn Ln z M M (`') N N O O lO O O N M M N M l0 l0 l0 N l0 �.0 l0 l0 l0 N �D N l0 l0 F z H r••I H 0 Q M M M 0 O O to O Ln O Ln to un CO Lf) Ln O O O O Ln O M O N e C N N O -+ O N r1 U U r� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1-4 1-1 1-4 1-1 H .-4 CT -4 H a a a cn U U U Q E w > > > x 0 U) O O O W W U O W w UO U U U U) U) U) a a M a4 (D U) 0 a a a x (D o U w < < o w w w w z z z Ca w x c� Ln CQ m CO H H H a F a >+ F F F a >+ \ 4 Ga rC rC H x x x U) N F > r� H x x x H a w w z H w a 1 U U U c) U o x a a a U) D u W F w a z w w Q ra z F F F F W W W a O 0 0 a z CQ H z z z z a 0 .. O H F-i a co u) O W F > a o o a w z w a a 0 x z r� a 01 0+ O+ 0 U) M U) r> w U G] w w F H a s o a ao H > > w o a a o Q a r> < r.0 H z z H H < O a CO z a a a a a a a a a a U) co U) ! L z 0 > 0 0 0 0 0 0 0 0 Ln O o Ln o 0 0 O v c vT Ln O O O 0 N 0 v tr N H H 0 0 O O O N N (N H O H O N O o 0 U E-H 0 Od O+ 01 U) cn U) a a z > > 1� a U H <<< <<< , O o H H < 0 a < U a a a a a a a z z a a U) U) co 27 z Ln m 0 rH N M -r lD Ln Q M M M M M M M M a o H z M O 0 \ M x U-) U rn rn C7 C� C7 C7 C7 C7 C7 C� o w H rn rn E 0 < rn m W W W W W W W W i < CQ H H H H H H H H H H a a OD 0 0 co r —1 v rn 0 0 0 H LO O u7 r O r O o Ln Z H w z N r-1 r Ol N N r-i O M lD D lD r N N OD (M O ,+ O r I u) N (M N v Qa x N M N O O CA r-I O 0 o Ljr) 0 u) r o Ln OD U) H u7 <D N �+ N M I � 3 x U) Q H w z H w a cz a H a a Q a z H U H a H H x H z - H H O O I O 1 O U) O O F-+ H O O W H H H • H z H Z H H W H fZ H U H i4 i4 H U U U O w w O H Ql Lz +J Cz 4-j z (Z > > > H Z W x Cz EH (z O H O (0O U)O Q O MMMHO 2 O U O > W Q -'-I Q -H Q H Q < Q a Q O Q z U z Q z Q z a z w w w 0 z x w z Ix z H w w W \ W z z z H w U Z G] H W w > a > rz > Q > O O O cz > z z > U) > Q \ \ H x x x rz M H z U) a a U) a a a W w U W 0 1--1 Q Iz O aD aD OD lD O W v M r lD N > 1 > a l0 r N N O z z x rn M lD M H Q H D OD Q' C' u) ri H z M lD lD c, r Q O u) Ln m r H x z a < w m oa a I O O w H a' O O O O O O N N O (V W O O O O O O M (N O a) W O O O O O O lD OD O u) .7 ri LO m Lr) Ln to ri u) Ln m z N N M M M M m O O O N N N lD lD lD lD lD lD lD H z O O O M M H C' Cl) (n M z O O O Ln u) r-I to O N u) O O O 0 .i rI r v ri r N U o 0 0 (D 0 0 0 0 0 r-I N ri H a W U) W Q M o W o x Ln H U) a > w7 O Z I z H W H H FC W co co H a z U) 3 Cu H H 3 >4 a W a W O N O O 3 3 w < a a H H H H H x CQ a Q O rx H z rx a s rz x cz cn a Q rr z z w w w w w U) C:, W Q O O > > > > O z 0 > Ln o 0 0 0 0 0 o u) n 'T o U-) 0 0 0 0 Ln un r-1 O >+ O O O N N N N O O O U H < H ',D a' (z Z (z " H a U H H z z w w W w W W H > > > 3 3 3 28 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:54AM 05/01/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 53825 05/01/03 ABE001 JACQUES ABELS 150.00 53826 05/01/03 ATT075 AT&T WIRELESS 80.04 53827 05/01/03 BECO10 DEBORAH BECHARD 50.00 53828 05/01/03 BOB100 BILL BOBBITT 50.00 53829 05/01/03 BOU100 MICHELE BOUDREAU 50.00 53830 05/01/03 BRO100 SHELDON BRODSKY 50.00 53831 05/01/03 BUT010 RICHARD BUTLER 150.00 53832 05/01/03 CAL300 GARY CALHOUN 50.00 53833 05/01/03 CAT033 CATALINA PASSENGER SVC 68.00 53834 05/01/03 DRE100 DRESCO REPRODUCTION INC 98.95 53835 05/01/03 GRA075 GRAPHIC RESOURCES 2147.56 53836 05/01/03 GRE100 JUNE S GREEK 761.38 53837 05/01/03 HEM200 NICOLAS P HEMES 50.00 53838 05/01/03 IMPO10 IMPERIAL IRRIGATION DIST 22549.52 53839 05/01/03 IND010 CITY OF INDIO 52.00 53840 05/01/03 IRWO20 BARBARA IRWIN 50.00 53841 05/01/03 KIR010 TOM KIRK 150.00 53842 05/01/03 LAR025 LARSEN GOLF CARS 161.63 53843 05/01/03 LOU100 ELSE LOUDON 50.00 53844 05/01/03 MAH100 CYRILLE P MAHFOUD 50.00 53845 05/01/03 MOR200 KURT MORTENSON 50.00 53846 05/01/03 MOU100 DONALD J MOULIN 50.00 53847 05/01/03 OLA100 MILTON OLANDER 50.00 53848 05/01/03 PET005 CASH/PETTY CASH 174.23 53849 05/01/03 POW300 POWER PERSONNEL INC 3936.40 53850 05/01/03 PUE050 MARIA L PUENTE 50.00 53851 05/01/03 REY050 ELAINE REYNOLDS 50.00 53852 05/01/03 RIV076 RIVERSIDE COUNTY FIRE DEP 85.00 53853 05/01/03 ROB150 STEVE ROBBINS 75.00 53854 05/01/03 SAN075 SANTA ROSA DEVELOPMENT 120000.00 53855 05/01/03 SHA050 ARCHIE SHARP 50.00 53856 05/01/03 STJO10 VICTORIA ST JOHNS 50.00 53857 05/01/03 SUL100 SULMEYER, KUPETZ, BAUMANN 1274.00 53858 05/01/03 TH0200 DAVID THOMS 50.00 53859 05/01/03 TIM075 TIME WARNER CABLE 699.95 53860 05/01/03 TYL050 ROBERT T TYLER 150.00 53861 05/01/03 VER200 VERIZON 868.67 53862 05/01/03 WRI050 ROBERT S WRIGHT 50.00 53863 05/01/03 YOU050 LINDA YOUNG 50.00 CHECK TOTAL 154,582.33 29 Z CC) H 1n M 1.0 M m r N M Q' U �D a c M Ln M v' c cyl a o H z M O H O Ln U U` U C7 U O w E-H E E E E E E E E E 0 < W W W W W W W W W w W w w E < m H H H E-H E+ H H H H H H H H r.� a M v •• O c1' O O O O O O O Ln O l0 0.1 H H O O O O O O O O O O Un M .-1 Z w H z O O O O o O O O Oo O O r -+ E Z u) co Ln U-) Ln Ln Ln Ln Q0 rn o O H H c r r < E H a < o �r O o o O O O O O O O o O O O (D O rn U-) 0 0 o H o 0 0 0 o I" co r a �n m C7 1n M u) 0 Ln c7 Ln Ln c7 1n H z w z z z a H 0 H H H N U H z > E < E E z E E-+ cn o U O O H O U E `n0 u u E U a w a a a a a a a a a a a r� z Q U< z Q U< U)< E H Fc H > H H H E E+ > H H w H cz 0 H U O o o x o cn o a 0 cn 0 z o 0 o co 0 o a o w w o W H U H a H E-F H H < H U H H H < H Z Z H a U H > F4 ? >+ z a Z Z x Hal U Z co z Hz U (z Pry, a fz u cz H a o a cz < < a W O Z O cn O H O W O H O Q O z o H O H O cz O co m 0 > = H 0 W 0 z 0 H 0 z 0 cz 0 H O Z 0 cn 0 w 0 0 a Z U z z a Z O z �--+ z O z a Z z z O Z a z H Z cn cn Z W H M z W w G] E W x w E W H W Z W E 14 O W H w z z w > w < > a > E > U > E > a > Q > E > U > o > c.7 c3 > < 0 a H O a O z a O x a H H rz Cl) a 3 U I > CD N Ln N N N N N N N H 0 H O (z l0 cz a a z z z co H z a r a a a a a a �0 H aG Q z a Q m w m o; I 0 o w H a o 0 0 0 0 0 0 0 0 0 0 �.0 0 w O O O O O O O O O O M O m O O O O O O O O O Ln O E z rn U-) rn m rn rn m m M r r rn r Z O M O O O O O O O mot' (Y) O M Ln Ln 1n Ln Ln Ln Ln r I'0 H Z) O Ln Ln O 1n u-) O Lr) Ln in Ln un O Q v H N C N N CN N N N N N U U < O O O O O O O O O (D O O O U U z > H U) z M cz O O W H cn cn �0 0 < > z U U U a Qz W x a w Z) rz cr. < cn cn r.> Ix cn w m 0 O O a cn x H 0 0 a z cn O O 0 x I W W U H O O E+ 0 < a cn cn G] < m a w H o cz 0 0 a a w w w w H w m m m m m x w rz cz a a z a m a a a M H cn H x o w z o FZ� z U U < W < m a O Q U F-I o H H cn >� o+ cz w n < a U x x < cz Di H 0 a x a x >+ < cn a s W a< o U w m a U w U cz H w a z a 0 < H w H H x H < cz a :D cn z Q 0 m E U) a c7 U 0 0 h H Gu z 0 W > - �n CD o CD CD O M O u-1 �n �'� z o r r-1 0 0 o r1 O M 0 r r 1(. 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PAID NUMBER NAME DESCRIPTION 51820 DEF 10/30/02 75.00 CAL016 CA ASSEMBLY OF LOCAL ARTS MEMBERSHIP TOTAL VOIDED 75.00 2:48PM 05/02/03 PAGE 1 W A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 53833 DEF 05/01/03 68.00 CAT033 CATALINA PASSENGER SVC TOTAL VOIDED 68.00 INVOICE DESCRIPTION EXCURSION 2:50PM 05/02/03 PAGE 1 39 CV 4 4114� Q91KrA COUNCIL/RDA MEETING DATE: May 20, 2003 Transmittal of Treasurer's Report as of March 31, 2003 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: C- STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated March 31, 2003 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Respectfully submitted, hn M. FdcoAr, Finance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment 1: Treasurer's Report, City of La Quinta r .. k,, Zi ATTACHMENT 1 T a 0 61 litf QKWO MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for March 31, 2003 DATE: April 28, 2003 Attached is the Treasurer's Report for the month ending March 31, 2003. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash ($876,960) $1,019,242 (1) $142,282 $1,019,242 LAIF $20,175,157 (1,000,000) 19,175,157 (1,000,000) US Treasuries (2) $57,876,305 3,988,979 (26,912) 19,635 61,838,372 19,896,081 3,962,067 19,635 US Gov't Agencies (2) Commercial Paper (2) $19,876,446 $5,997,312 (6,000,000) 2,688 0 (5,997,312) Mutual Funds $4,320,215 $107,168,475 $5,008,221 1 4,035,715 $11,035,715 $4,589 284,500 $101,336,392 4,035,715 $6,032,083 Total I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. John M. Falconer Finance Director/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. a�°i O m E m E x E w c m w N at N 7 E ayi :j E U) O N N N d N (D N N cx 4) O Z O Z O Z O Z O Z O Z O Z O Z c N o_ 3 c E n 0 @ 0 4) N d ami c L O U C='J c c <L a o U 4)U U o1S ¢ N Ln U 0 LL Q Li. v m o O iA c y N O _N U) C � 0 i' O C m m > E X N N N >� co .0. 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(m0 N (0 j E•E E M (0 ((I N 7 0 ((a f`0 lE0 W W W Cp W W W-- (0 W W W �- F- (� C N J N N L N N N N C y N y y N L 2 N N N N C lC (D N N w N N N c� M w L C f9 fU f0 Cl 7 7 O 7 7 LL y (0 C C C N C C C .X > C C C N L C C C x> C C C x N C C C ._ > aaacna c,=� aaa(nag aaacnag ggM NCD aOa R1�N��T�N > gi p�pSim i'i,00rn N 7 7 > > 7 7 b AAA AAA O } 0 �a LL � a� o �gl$00000000000 $$si$aisisisi$$$ $jo$!g0000§we A r ;lak-o 000 ao� IM$ x f, O o o O o 17 w, d 10 O� ml'! r s ss sssssss o o e o o 1 u > > u u 'a'N Z/4 y(pa W aNa�1 ZS DD ZS y U U U O � O LL LL W rA�NU17fp 1/1 OD Nn A�°p CITY OF LA QUINTA CITY FIXED CITY LONG TERM RDA FIXED RDA LONG TERM FINANCING FA LONG TERM GRAND BALANCE SHEET 02/28/03 CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: POOLED CASH (938,863.01) 0.00 0.00 19,586,602.52 0.00 0.00 7,847.60 0.00 0.00 18,655,587.11 590,000.00 LQRP INVESTMENT IN POOLED CASH 0.00 0.00 0.00 590,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 52,000,000.00 INVESTMENT T-BILL/NOTES & OTHER 52,000,000.00 0.00 0.00 0.00 0.00 AUTO MALL CASH 0•00 0.00 0.00 0.00 0'00 7,272.52 0.00 0.00 0.00 0.00 7,272.52 LORP CASH BOND REDEMPTION CASH 0.00 0.00 0.00 2,077.78 0.00 0.00 193,940.00 0.00 196,017.78 BOND RESERVE CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.10 0.00 0.00 0.00 30,088,779.79 BOND PROJECT CASH 0.00 0.00 0.00 0.00 0.00 30,088,779.69 0.00 0.00 0.00 0.00 0.00 0.00 BOND ESCROW CASH 0.00 1,200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,200.00 PETTY CASH CASH & INVESTMENT TOTAL 51,062,336.99 0,00 0.00 50,274,732.51 0.00 0.00 201,787.70 0.00 101,538,857.20 INVESTMENT IN LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 141,182.58 0.00 0.00 60,900.00 0.00 0.00 0.00 0.00 0.00 0.00 202,082.58 (202,466.54) PREMIUM/DISCOUNT ON INVESTMENT (114,379.54) 0.00 0.00 (88,087.00) 0.00 0.00 0.00 0.00 0.00 0.00 53,104.94 LQRP-ACCOUNTS RECEIVABLE 0.00 0.00 0.00 0.00 53,104.94 0.00 0.00 0.00 0.00 0.00 220,844.75 INTEREST RECEIVABLE LOAN/NOTES RECEIVABLE 220,844.75 (59.06) 0.00 0.00 0.00 13,215,683.11 0.00 0.00 0.00 0.00 13,215.624.05 DUE FROM OTHER AGENCIES 1,164,702.00 227,833.02 0.00 0,00 0.00 0.00 1,392,535.02 2,299,096.69 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 0.00 0.00 (2,299,096.69) CVAG ALLOWANCE DUE FROM OTHER GOVERNMENTS (2,299,096.69) 30,600.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,600.37 DUE FROM OTHER FUNDS 0.00 0.00 175,002.41 0.00 0.00 0.00 0.00 0.00 0.00 0.00 175,002.41 8,497,550.20 DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA 8,497,550.20 5,035.047.95 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,035,047.95 ADVANCES TO OTHER FUNDS 1,100,000.00 4,445,923.52 0.00 0.00 0.00 0.00 5,545,923.52 3.806.56 NSF CHECKS RECEIVABLE 3,806.56 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCRUED REVENUE 0.00 308,622,199.00 FIXED ASSETS 0.00 308,622,199.00 1,018,482.90 ACCUMULATED DEPRECIATION 1,018,482.90 0.00 0.00 0.00 0.00 0.00 0.00 0.00 625.00 TRAVEL ADVANCES 625.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 EMPLOYEE ADVANCES 16,497.16 0.00 0.00 0.00 0.00 0.00 0.00 0.00 16,497.16 PREPAID EXPENSES RECEIVABLE TOTAL 17,114,900.87 308,622,199.00 0.00 18,090,360.00 0.00 0.00 0.00 0.00 343,827,459.87 WORKER COMPENSATION DEPOSIT 148,445.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 148,445.00 0.00 RENT DEPOSITS 0.00 75.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75.00 UTILITY DEPOSITS 998.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 998.21 MISC. DEPOSITS DEPOSITS TOTAL 149,518.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 149,518.21 GENERAL FIXED ASSETS 0.00 0.00 0.00 0.00 52,094,306.00 0.00 0.00 0.00 52,094,306.00 0.00 ACCUMULATED DEPRECIATION 0•00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT AVAILABLE TO RETIRE UT DEBT 0.00 0.00 1,694,231.51 0.00 0.00 160,998.172.00 0.00 7,475,000.00 170,167,403.51 AMOUNT TO BE PROVIDED FOR L(T DEBT TOTAL OTHER ASSETS 0.00 0.00 1,694,231.51 0.00 52,094,306.00 160,998,172.00 0.00 7,475,000.00 222,261,709.51 TOTAL ASSETS 68,326,756.07 308,622,199.00 1,694,231.51 68,365,092.51 52,094,306.00 160,998,172.00 201,787.70 7,475,000.00 667,777,544.79 LIABILITIES: ACCOUNTS PAYABLE 14,144.54 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,144.54 949,365.79 DUE TO OTHER AGENCIES 949,365.79 175,002.41 0.00 0.00 0.00 0.00 2,149,064.57 0.00 0.00 0.00 0.00 2,324,066.98 DUE TO OTHER FUNDS INTEREST ADVANCE -DUE TO CITY 4,445,923.52 0.00 0.00 12.483,537.00 0.00 0.00 0.00 0.00 0,00 0.00 16,929,460.52 0.00 ACCRUED EXPENSES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 95,538.44 0.00 0.00 95,538.44 INTEREST PAYABLE 2,844.11 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,844.11 PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS 6,518.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,518.60 104,430.00 FRINGE TOED LIZARD FEES 104,430.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,968.97 SUSPENSE DUE TO THE CITY OF LA QUINTA 10,968.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,437,337.95 PAYABLES TOTAL 5,709,197.94 0.00 0.00 14,726,140.01 ENGINEERING TRUST DEPOSITS 1,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 1,400.00 0.00 SO. COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,409.00 0.00 0.00 0.00 0.00 18,409.00 LQRP DEPOSITS DEVELOPER DEPOSITS 1,208,569.28 0.00 0.00 10,922.50 0.00 0.00 0.00 0.00 0.00 0.00 1,219,491,78 465,237.32 MISC. DEPOSITS 440,237.32 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,382,541.99 AGENCY FUND DEPOSITS TOTAL DEPOSITS 1,382,541.99 3,032.748.59 0.00 0.00 0.00 54,331.50 0.00 0.00 0.00 0.00 3,087,080.09 DEFERRED REVENUE 1,164,702.00 0.00 0.00 11,079,695.08 11,079,695.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,244,397.08 12,244,397.08 OTHER LIABILITIES TOTAL 1,164,702.00 0.00 0.00 COMPENSATED ABSENCES PAYABLE 0.00 0.00 422,197.92 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 422,197.92 743,722.59 DEVELOPER AGREEMENT 0.00 0.00 0.00 0.00 743,722.59 528,311.00 0.00 0.00 0.00 0.00 0.00 0.00 528,311.00 DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 0.00 2,250,000.00 0.00 0.00 2,250,000.00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 8,063,172.00 0.00 0.00 8,063,172.00 DUE TO C.V. UNIFIED SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 DUE TO DESERT SANDS SCHOOL DIST. 0.00 0.00 0.00 0.00 0.00 150,685,000.00 0.00 7,475,000.00 158,160,000.00 BONDS PAYABLE TOTAL LONG TERM DEBT 0.00 0.00 1,694,231.51 0.00 0.00 160,998,172.00 0.00 7,475,000.00 170,167,403.51 TOTAL LIABILITIES EQUITY -FUND BALANCE TOTAL LIABILITY & EQUITY CASH & INVESTMENT TOTAL PREMIUM/DISCOUNT ON INVESTMENT TOTAL 9,906,648.53 0.00 1,694,231.51 25,862,166.59 0.00 160,998,172.00 0.00 7,475,000.00 205,936,218.63 58,420,107.59 308,622,199.00 0.00 42,502,925.92 52,094,306.00 0.00 201,787.70 0.00 461,841,326.21 68,326,756.12 308,622,199.00 1,694,231.51 68.365.092.51 52,094,306.00 160,998,172.00 201,787.70 7,475,000.00 667,777.544.84 (0.05) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (0.05) 101,538,857.20 1202,466.541 101,336,390.66 Sep OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM M TITLE: Transmittal of Revenue and Expenditure Report for March 31, 2003 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the March 31, 2003 Statement of Revenue and Expenditures for the City of La Quinta. Respect,fplly submitted, ohn M. Falconer] Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachments 1 : Revenue and Expenditures Report, March 31, 2003 ATTACHMENT CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2002 - 3/31/03 FUNDS BUDGET RECEIVED RECEIVED General $17,555,426.13 $13,112,933.68 74.70% Library 623,100.00 9,176.86 1.50% Gas Tax Revenue 569,900.00 369,872.18 64.90% Cmaq/lstea 595,235.00 0.00 Federal Assistance 164,800.00 0.00 0.00% Assessment District 2000-1 0.00 5,932.01 0.00% Slesf (Cops) Revenue 102,487.12 100,841.82 98.40% Local Law Enforcement 28,300.00 24,942.38 88.10% Lighting & Landscaping 829,700.00 416,959.33 50.30% Quimby 33,400.00 4,879.58 14.60% Crime Violent Task Force 94,881.35 66,627.99 70.20% Infrastructure 61,700.00 45,777.50 74.20% Village Parking 0.00 0.00 0.00% South Coast Air Quality 23,281.00 17,964.76 77.20% LQ Public Safety Officer 2,300.00 2,213.23 96.20% Interest Allocation 0.00 0.00 0.00% Capital Improvement 41,880,275.03 12,525,090.31 29.90% Lq Norte Capital Improvement 0.00 0.00 . 0.00% Urban Forestry 1,100.00 0.00 0.00% Equipment Replacement 333,148.00 323,484.96 97.10% Information Technology 176,164.00 172,410.77 97.90% Arts In Public Places 104,000.00 137,172.71 131.90% Transportation 572,100.00 989,335.20 172.90% Parks & Recreation 271,500.00 277,700.33 102.30% Civic Center 213,300.00 234,881.44 110.10% Library Development 130,400.00 128,624.81 98.60% Community Center 53,600.00 56,800.15 106.00% Street Facility 8,500.00 14,490.00 170.50% Park Facility 2,700.00 2,903.79 107.50% Fire Protection Facility 48,700.00 55,386.11 113.70% Library Development (County) Facility 204,000.00 200,417.40 98.20 /° La Quinta Financing Authority 688,130.00 679,703.43 98.80% RDA Project Area No. 1 36,192,205.00 15,786,194.85 43.60% RDA Project Area No. 2 14,979,354.00 7,604,197.08 50.80% Total $116 543,686.63 $53,366,914.66 45.800/6 CITY OF LA QUINTA EXPENDITURES - ALL FUND: 07/01/2002 - 3/31/03 FUNDs BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET 0 0 General $19,276,830.77 $8,089,507.22 $103,288.07 $11,084,035.48 42.0% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 427,424.94 0.00 142,475.06 75.0% Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 7,320.00 0.00 157,505.00 4.4% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1% Slesf (Cops) Revenue 100,287.12 75,287.12 0.00 25,000.00 75.1 % Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 40,000.00 17,781.52 0.00 22,218.48 44.5% Lighting & Landscaping 829,700.00 622,275.03 0.00 207,424.97 75.0% Quimby 200,826.35 6,267.35 0.00 194,559.00 3.1 % Infrastructure 3,343,089.00 910,213.24 0.00 2,432,875.76 27.2% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 5,700.00 5,455.59 0.00 244.41 95.7% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 41,880,274.26 12,525,090.30 17,054.43 29,338,129.53 29.9% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 352,567.00 101,537.38 0.00 251,029.62 28.8% Arts In Public Places 482,261.00 263,296.13 0.00 218,964.87 54.6% Transportation 1,302,363.00 774,895.78 0.00 527,467.22 59.5% Parks & Recreation 5,391,927.00 4,136,820.18 0.00 1,255,106.82 76.7% Civic Center 568,518.00 183,198.15 0.00 385,319.85 32.2% Library Development 5,231,894.04 34,199.89 0.00 5,197,694.15 0.7% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% ry County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 633,400.00 160,844.89 17,626.32 454,928.79 25.4% La Quinta Financing Authority 557,328.58 488,206.49 0.00 69,122.09 87.6% RDA Project Area No. 1 49,047,615.77 22,482,058.26 0.00 26,565,557.51 45.8% RDA Project Area No. 2 19,682,304.01 10,147,347.13 19,870.00 9,515,086.88 51.6% Total $151,900,710.26 $61,459,176.59 $157,838.82 $90,283,694.85 40.5% CITY OF LA QUINTA 07/01/2002 •3131/03 GENERAL FUND REVENUES DETAIL REMAINING BUDGET RECEIVED BUDGET RECEIVED TAXES: Property Tax 535,600.00 354,338.24 181,261.76 66.160% No Low Property Tax Distribution 704,700.00 492,638.34 212,061.66 69.910% Document Transfer Tax 387,670.00 3,800,000.00 459,726.60 2,847,118.19 (72,056.60) 952,881.81 118.590% 74.920% Sales Tax Transient Occupancy Tax 3,510,100.00 2,348,639.87 1,161,460.13 66.910% Franchise Tax 560,000.00 269,726.13 290,273.87 48.170% TOTAL TAXES 9,498,070.00 6,772,187.37 2,725,882.63 71.300% LICENSE & PERMITS: 175,100.00 141,830.30 33,269.70 81.000% Business License Animal License 12,400.00 12,525.50 (125.50) 101.010% Building Permits 412,500.00 783,482.86 (370,982.86) 189.940% Plumbing Permits 89,400.00 117,096.10 (27,696.10) 130.980% Electrical Permits 68,000.00 128,937.50 (60,937.50) 189.610% Mechanical Permits 37,000.00 75,397.28 (38,397.28) 203.780% Misc. Permits 46,200.00 36,599.15 9,600.85 79.220% TOTAL LICENSES & PERMITS 840,600.00 1,295,868.69 (455,268.69) 154.160% FEES: Sale of Maps & Publications 1,200.00 1,649.94 (449.94) 137.500% Community Services Fees 187,350.00 159,946.09 27,403.91 85.370% Bldg & Safety Fees 357,950.00 702,142.37 (344,192.37) 196.160% Community Development Fees 258,400.00 167,779.28 90,620.72 64.930% Public Works Fees 468,550.00 606 635.04 (138,085.04) 129.470% TOTAL_ FEES 1,273,450.00 1,638,152.72 (364,702.72) 128.640% INTERGOVERNMENTAL Motor Vehicle In -Lieu 1,426,200.00 1,223,674.20 202,525.80 85.800% Motor Vehicle Code Fines 60,000.00 64,010.26 (4,010.26) 106.680% Parking Violations 45,000.00 48,495.47 (3,495.47) 107.770% Misc. Fines 10,000.00 26,054.64 (16,054.64) 260.550% AB939 145,000.00 66,453.87 78,546.13 45.830% County of Riverside Grant 0.00 0.00 0.00 0.000% State of California Grant 72,195.01 104,652.17 (32,457.16) 144.960% Fire servicesCredit 2,435,274.00 0.00 2,435,274.00 0.000% CSA152 Assessment 150,000.00 189 703.25 (39,703.25) 126.470% TOTAL INTERGOVERNMENTAL 4,343,669.01 1,723,043.86 2,620,625.15 39.670% INTEREST 1,464,100.00 1,529,714.42 (65,614.42) 104.480% MISCELLANEOUS Miscellaneous Revenue 5,250.00 3,120.16 2,129.84 59.430% Litigation settlement 0.00 75,510.42 (75,510.42) 0.000% Cash Over/(Short) 0.00 48.92 (48.92) 0.000% TOTAL MISCELLANEOUS 5,250.00 78,679.50 (73,429.50) 1498.660% TRANSFER IN 130,287.12 75,287.12 55,000.00 57.790% TOTAL GENERAL FUND 17,555,426.13 13,112,933.68 4,442,492.45 74.690% 4 07/01/2002 •3/31/03 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 384,676.56 0.00 281,908.44 CITY MANAGER'S OFFICE 715.373.00 438,823.16 15,000.00 261,549.84 ECONOMIC DEVELOPMENT 905,719.00 521,722.19 0.00 383,996.81 PERSONNEURISK MGT 619,265.00 455,463.01 0.00 163,801.99 TOTAL GENERAL GOVERNMENT 2,906,942.00 1,800,684.92 15,000.00 1,091,257.08 FINANCE: FISCAL SERVICES 620,157.00 424,178.51 0.00 195,978.49 CENTRAL SERVICES 590,871.00 253,041.80 0.00 337,829.20 TOTAL FINANCE 1,211,028.00 677,220.31 0.00 533,807.69 CITY CLERK 460,305.00 312,102.98 0.00 148,202.02 COMMUNITY SERVICES SENIOR CENTER 291,065.00 190,671.68 0.00 100,393.32 PARKS & RECREATION ADMINISTRATION 842,534.00 459,072.91 7,180.00 376,281.09 PARKS & RECREATION PROGRAMS 95,850.00 64,287.80 0.00 31,562.20 TOTAL COMMUNITY SERVICES 1,229,449.00 714,032.39 7,180.00 508,236.61 POLICE: POLICE SERVICES 4,511,101.33 1,308,708.46 25,000.00 3,177,392.87 TOTAL POLICE 4,511,101.33 1,308,708.46 25,000.00 3,177,392.87 BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 212,016.00 149,584.90 0.00 62,431.10 CODE COMPLIANCE 568,159.00 374,324.46 2,485.52 191,349.02 ANIMAL CONTROL 203,582.00 120,938.88 0.00 82,643.12 BUILDING 789,968.00 625,171.04 0.00 164,796.96 EMERGENCY SERVICES 35,390.00 17,628.84 0.00 17,761.16 FIRE 1,783,343.00 2,485.00 3,419.55 1,777,438.45 CIVIC CENTER BUILDING -OPERATIONS 1,030,063.00 959,807.78 0.00 70,255.22 TOTAL BUILDING & SAFETY 4,622,521.00 2,249,940.90 5,905.07 2,366,675.03 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 546,312.00 273,990.23 0.00 272,321.77 CURRENT PLANNING 699,551.00 373,897.18 0.00 325,653.82 TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 647,887.41 0.00 597,975.59 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 294,397.00 171,114.52 0.00 123,282.48 DEVELOPMENT & TRAFFIC 1,248,986.00 762,238.64 5,340.00 481,407.36 MAINT/OPERATIONS- STREETS 1,881,960.00 540,411.72 38,863.00 1,302,685.28 MAINT/OPERATIONS - LTG/LANDSCAPING 1,601,786.00 1,062,134.19 6,000.00 533,651.81 CONSTRUCTION MANAGEMENT 344,001.00 169,345.56 0.00 174,655.44 TOTAL PUBLIC WORKS 5,371,130.00 2,705,244.63 50,203.00 2,615,682.37 TRANSFERS OUT 1,473,811.89 161,285.36 0.00 1,312,526.53 GENERAL FUND REIMBURSEMENTS (3,755,320.45) (2,487,600.14) 0.00 (1,267,720.31) NET GENERAL FUND EXPENDITURES 19,276,830.77 8,089,507.22 103,288.07 11,084,035.48 5 CITY OF LA QUINTA REMAINING ALL OTHER FUNDS REVENUE DETAIL BUDGET RECEIVED BUDGET RECEIVED LIBRARY: County of Riverside 621,600.00 0.00 621,600.00 0.000% Interest 1,500.00 9,176.86 (7,676.86) 611.790% TOTAL LIBRARY 623,100.00 9,176.86 613,923.14 1.470% GAS TAX REVENUE: 162,500.00 107,731.73 54,768.27 66.300% Section 2105 Section 2106 112,000.00 75,527.46 36,472.54 67.440% Section 2107 209,300.00 144,186.72 65,113.28 68.890% Section 2107.5 6,000.00 6,000.00 0.00 100.000% Traffic Congestion Relief 72,200.00 32,062.54 40,137.46 44.410% Interest 7,900.00 4,363.73 3,536.27 55.240% TOTAL GAS TAX 569,900.00 369,872.18 200,027.82 64.900% CMAQ/ISTEA CMAQ/ISTEA Grant 595,235.00 0.00 595,235.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL CMAQ/ISTEA 595,235.00 0.00 595,235.00 0.000% FEDERAL ASSISTANCE REVENUE: 164,800.00 0.00 164,800.00 0.000% CDBG Grant 0.00 0.00 0.00 0.000% Interest TOTAL FEDERAL ASSISTANCE 164,800.00 0.00 164,800.00 0.000% ASSESSMENT DISTRICT 2000-1 0.00 5,932.01 (5,932.01) 0.000% Interest Assessment Bond Proceeds 0.00 0.00 0.00 0.000% Prepayments -sewer assessments 0.00 0.00 0.00 0.000% Transfer in 0.00 0.00 0.00 0.000% TOTAL ASSESSMENT DISTRICT 0.00 5,932.01 (5,932.01) 0.000% SLESF (COPS) REVENUE: 100,287.12 100,712.88 (425.76) 100.420% SLESF (Cops) Funding 2,200.00 128.94 2,071.06 5.860% Interest TOTAL SLESF (COPS) 102,487.12 100,841.82 1,645.30 98.390% LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding 28,000.00 24,243.00 3,757.00 86.580% Interest 300.00 699.38 (399.38) 233.130% Transfer in 0.00 0.00 0.00 0.000% TOTAL LLEBG 28,300.00 24,942.38 3,357.62 88.140% LIGHTING & LANDSCAPING REVENUE: 829,700.00 416,959.33 412,740.67 50.250% Assessment Developer 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LIGHTING & LANDSCAPING 829,700.00 416,959.33 412,740.67 50.250% QUIMBY REVENUE: 25,000.00 0.00 25,000.00 0.000% Quimby Fees Interest 8,400.00 4,879.58 3,520.42 58.090% TOTAL QUIMBY 33,400.00 4,879.58 28,520.42 14.610% CRIME VIOLENT TASK FORCE REVENUE: 63,381.35 63,381.35 0.00 100.000% Member Contributions 31,500.00 0.00 31,500.00 0.000% Grant revenue Asset Forfeiture 0.00 2,500.00 (2,500.00) 0.000% Interest 0.00 746.64 (746.64) 0.000% TOTAL CRIME VIOLENT TASK FORCE 94,881.35 66,627.99 28,253.36 70.220°k CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest Transfer in TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Joint Powers Ins Authority City of Indio SB300 Funding Surface Transportation SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 0.00 0.00 0.000% 61,700.00 45,777.50 15,922.50 74.190% 0.00 0.00 0.00 0.000% 61,700.00 45,777.50 15,922.50 74.190% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 21,881.00 16,827.87 5,053.13 76.910% 1,400.00 1,136.89 263.11 81.210% 23,281.00 17,964.76 5,316.24 77.160% 2,000.00 2,000.00 0.00 100.000% 300.00 213.23 86.77 71.080% 2,300.00 2,213.23 86.77 96.230% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 2,963,317.89 740,942.51 2,222,375.38 25.000% 927,462.40 0.00 927,462.40 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 211,409.00 175,002.41 36,406.59 82.780% 19,365.74 0.00 19,365.74 0.000% 969,700.00 0.00 969,700.00 0.000% 55,353.00 0.00 55,353.00 0.000% 650,000.00 450,000.00 200,000.00 69.230% 0.00 0.00 0.00 0.000% 2,000.00 0.00 2,000.00 0.000% 213,000.00 30,000.00 183,000.00 14.080% 35,868,667.00 11,129,145.39 24,739,521.61 31.030% 41,880,275.03 12,525,090.31 29,355,184.72 29.910% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 1,100.00 0.00 1,100.00 0.000% 0.00 0.00 0.00 0.000% 1,100.00 0.00 1,100.00 0.000% 7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION Developer fees Interest Transfer in TOTAL PARKS & RECREATION CIVIC CENTER Developer fees Interest Transfer in TOTAL CIVIC CENTER REMAINING % BUDGET RECEIVED BUDGET RECEIVED 289,348.00 289,348.00 0.00 100.000% 0.00 0.00 0.00 0.000% 43,800.00 34,136.96 9,663.04 77.940% 0.00 0.00 0.00 0.000% 333,148.00 323,484.96 9,663.04 97.100% 162,164.00 162.164.00 0.00 100.000% 0.00 0.00 0.00 0.000% 14,000.00 10,246.77 3,753.23 73.190% 0.00 0.00 0.00 0.000% 176,164.00 172,410.77 3,753.23 97.870% 87,300.00 129,456.52 (42,156.52) 148.290% 0.00 0.00 0.00 0.000% 16,700.00 7,716.19 8,983.81 46.200% 104,000.00 137,172.71 (33,172.71) 131.900% 549,000.00 944,734.56 (395,734.56) 172.080% 23,100.00 44,600.64 (21,500.64) 193.080% 0.00 0.00 0.00 0.000% 572,100.00 989,335.20 (417,235.20) 172.930% 251,000.00 255,986.00 (4,986.00) 101.990% 20,500.00 21,714.33 (1,214.33) 105.920% 0.00 0.00 0.00 0.000% 271,500.00 277,700.33 (6,200.33) 102.280% 183,000.00 212,606.14 (29,606.14) 116.180% 30,300.00 22,275.30 8,024.70 73.520% 0.00 0.00 0.00 0.000% 213,300.00 234,881.44 (21,581.44) 110.120% CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 112,500.00 17,900.00 0.00 116,731.00 11,893.81 0.00 (4,231.00) 6,006.19 0.00 103.760% 66.450% 0.000% 130,400.00 128,624.81 1,775.19 98.640% 48,500.00 5,100.00 51,182.00 5,618.15 (2,682.00) (518.15) 105.530% 110.160% 53,600.00 56,800.15 (3,200.15) 105.970% 7,500.00 1,000.00 13,251.50 1,238.50 (5,751.50) (238.50) 176.690% 123.850% 8,500.00 14,490.00 (5,990.00) 170.470% 2,500.00 200.00 2,587.00 316.79 (87.00) (116.79) 103.480% 158.400% 2,700.00 2,903.79 (203.79) 107.550% 48,500.00 200.00 55,010.06 376.05 (6,510.06) (176.05) 113.420% 188.030% 48,700.00 55,386.11 (6,686.11) 113.730% 200,000.00 4,000.00 200,000.00 417.40 0.00 3,582.60 100.000% 10.440% 204,000.00 200,417.40 3,582.60 98.240% E CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY LIBRARY FUND: PROJECT EXPENDITURES GAS TAX REIMBURSE GENERAL FUND TRANSFER OUT QUIMBY FUND: TRANSFER OUT FEDERAL ASSISTANCE FUND: TRANSFER OUT 07/01 /2002 - 3/31 /03 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET 0.00 0.00 0.00 0.00 569,900.00 427,424.94 0.00 142,475.06 0.00 0.00 0.00 0.00 TOTAL GAS TAX 569,900.00 4Z/,4Z4.U4 U.UU 1.1L,Y/ 200,826.35 6,267.35 0.00 194,559.00 164,825.00 7,320.00 0.00 157,505.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 5,455.59 0.00 244.41 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL SOUTH COAST AIR QUALITY 5,700.00 5,455.59 0.00 244.41 C MAQ/ISTEA TRANSFER OUT 595,235.00 0.00 0.00 595,235.00 VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) LA QUINTA PUBLIC SAFETY CONTRIBUTIONS 2,000.00 0.00 0.00 2,000.00 LLEBG FUND TRANSFER OUT 0.00 0.00 0.00 0.00 VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 40,000.00 17,781.52 0.00 22,218.48 TOTAL VIOLENT CRIME TASK FORCE 40,000.00 17,781.52 0.00 22,218.48 SLESF (COPS) TRANSFER OUT 100,287.12 75,287.12 0.00 25,000.00 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 622,275.03 0.00 207,424.97 TRANSFER OUT 0.00 0.00 0.00 TOTAL LTG/LANDSCAPING FUND 829,700.00 622,275.03 0.00 207,424.97 INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 3,343,089.00 910,213.24 0.00 2,432,875.76 TOTAL INFRASTRUCTURE 3,343,089.00 910,213.24 0.00 2,432,875.76 ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 142,657.21 150.00 0.00 142,507.21 TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 10 CITY OF LA QUINTA 07/01/2002 - 3131103 REMAINING OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET TRANSPORTATION 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 1,302,363.00 774,895.78 0.00 527,467.22 TOTAL TRANSPORTATION 1,302,363.00 774,895.78 0.00 527,467.22 PARKS & RECREATION INTEREST ON ADVANCE 0.00 30,745.00 0.00 (30,745.00) TRANSFER OUT 5,391,927.00 4,106,075.18 0.00 1,285.851.82 TOTAL PARKS & RECREATION 5,391,927.00 4,136,820.18 0.00 1,255,106.82 CIVIC CENTER PROGRAM COSTS 0.00 0.00 0.00 REIMBURSE GENERAL FUND 203,831.00 152,873.00 0.00 50,958.00 TRANSFER OUT 364,687.00 30,325.15 0.00 334,361.85 TOTAL CIVIC CENTER 568,518.00 183,198.15 0.00 385,319.85 LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT 5,231,894.04 34,199.89 0.00 5,197,694.15 TOTAL LIBRARY DEVELOPMENT 5,231,894.04 34,199.89 0.00 5,197,694.15 COMMUNITY CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 STREET FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 PARK FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 FIRE PROTECTION 0.00 0.00 0.00 0.00 PROGRAM COSTS 1,500,000.00 0.00 0.00 1,500,000.00 TRANSFER OUT TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,500,000.00 LIBRARY COUNTY 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LIBRARY COUNTY DIF 0.00 0.00 0.00 0.00 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 41,126,384.68 12,288,563.13 17,054.43 28,820,767.12 PROJECT REIMBURSEMENTS TO GEN FUND 753,889.58 236,527.17 0.00 517,362.41 TOTAL CAPITAL IMPROVEMENT 41,880,274.26 12,525,090.30 17,054.43 29,338,129.53 ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 3,700.00 0.00 0.00 3,700.00 OPERATING EXPENSES-APP 1,700.00 1,206.07 0.00 493.93 ART PURCHASES 127,500.00 86,603.00 0.00 40,897.00 TRANSFER OUT 349,361.00 175,487.06 0.00 173,873.94 TOTAL ART IN PUBLIC PLACES 482,261.00 263,296.13 0.00 218,964.87 LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LQ NORTE (97-1) CIP FUND u.uu v.v� URBAN FORESTRY GRANT TRANSFER OUT 1,100.00 0.00 0.00 1,100.00 11 CITY OF LA QUINTA REMAINING OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET VILLAGE PARKING TRANSFER OUT (1,892.85) 0.00 0.00 (1,892.85) INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 633,400.00 160,844.89 17,626.32 454,928.79 TOTAL INFORMATION TECHNOLOGY FUND 633,400.00 160,844.89 17,626.32 454,928.79 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 352,567.00 101,537.38 0.00 251,029.62 TOTAL EQUIPMENT REPLACEMENT FUND 352,567.00 101,537.38 0.00 251,029.62 C''a 3 12 OF TKti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Acceptance of Improvements Associated with Tract No. 28603-1, Hermitage at PGA West, CONSENT CALENDAR: SWH Hermitage, LLC STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept improvements to Tract No. 28603-1, Hermitage at PGA West, SWH Hermitage, LLC and authorize staff to release the Performance Security. Warranty Security has been received and is on file with the City Clerk's Office. FISCAL IMPLICATIONS: None. Since no public improvements were included with this tract no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This SWH Hermitage subdivision is located within PGA West, west of Madison Street, south of Airport Boulevard and north of Avenue 58 (Attachment 1). All improvements are now complete and all other obligations of the Subdivision Improvement Agreement have been satisfied. SWH Hermitage, LLC provided the required Warranty Security to the City Clerk's Office. A spreadsheet indicating the Performance Security to be released upon City Council acceptance of improvements is included as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept improvements to Tract No. 28603-1, Hermitage at PGA West, SWH Hermitage, LLC and authorize staff to release the Performance Security; or 2. Do not accept improvements to Tract No. 28603-1, Hermitage at PGA West, SWH Hermitage, LLC and do not authorize staff to release the Performance Security; or 3. Provide staff with alternative direction. Respectfully submitted, ly' 6jimothy R. J ass n/P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity and Tract Maps 2. Security Outline S:\CityMgr\STAFF REPORTS ONLY\AIPF 12.doc 2 C. 1, ' ` 1 TRACT NO. � 1' 54th AVENUE W cr- 0 En a a o AIRPORT CLUB HOUSE Ct Z BLVD. 3 QG �isk�i�F oRMER,4 � MERION COLONIAL HERMITAGE TRACT NO* INTERLACHEN 28603-1 LAKE CAHUILLA COUNTY PARK Z W u- W 58th AVENUE VICINITY MAP NOT TO SCALE 3 Improvement Description Labor & Materials On -Site Streets $439,289 Grading $631,740 Domestic Water $293,144 Sanitary Sewer $31,928 Electrical $130,000 Monumentation $0 TOTALS $1952601012 ATTACHMENT 2 EXHIBIT A Security SWH Hermitage, LLC Tract No. 28603-1 Performance Security Current Amount Proposed Reduction REDUCED AMOUNT MARRANTY) $439,289 90% $43,929 $631,740 90% $63,174 $293,144 90% $29,314 $31,928 90% $3,193 $130,000 90% $13,000 $10,080 100% $0 $1,536,181' — $152,6103 1 Release performance security immediately as warranty security has been received. 2 Release labor and materials security in 90 days (August 18, 2003). 3 Release warranty security in one year (May 20, 2004). TAPWDEPT\STAFRMartinez\City CouncaStaff Reports\final acceptance\28603-1.wpd 4 pp ern---:— i.a�l'L QumW4 OF 'fKti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Approval of Contract Change Order No. 1 and Acceptance of Project No. 2001 - 10 Citywide CONSENT CALENDAR: Traffic Signal Improvements STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve Contract Change Order No. 1 for an Early Completion Incentive Bonus as provided in Section 1400-6.5a of the Project Specifications for Project No. 2001-10; accept the Fiscal Year 2001-2002 Traffic Signal Improvement Program, Project No. 2001-10; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention 35 days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001-2002 through Fiscal Year 2005-2006 Capital Improvement Program (CIP). This year's CIP included funding for constructing a new traffic signal at the intersection of Avenue 52 and Avenida Bermudas and installing emergency vehicle preemption devices at five locations. The following table represents the available funding: PROJECT FUNDING SOURCE AMOUNT AVAILABLE Traffic Signal at Avenue 52/Avenida Bermudas Developer Impact Fee - Transportation $175,000.00 Emergency Vehicle Preemption at Five Locations Infrastructure Fee $109,000.00 JPIA Grant $25,000.00 Total Available Funding: $309,000.00 Amount Expended as of 8/31 /02: (25,441.03) Budget Amount Remaining: $283,558.97 C' 1 T:\PWDEPT\C0UNCIL\2003\AIPF 11.doc Based upon the lowest responsive bid in the amount of $220,310, the following is the anticipated project budget: CATEGORY Administration (amount remaining) Engineering (amount remaining design) Inspection/Testing/Survey Construction Contract Contingency TOTAL: Original Contract Amount Approved Contract Change Order No. 1 (Not billed) Total Construction Costs — DBX, Inc. Amount Paid to Date Remaining Fiscal Commitment Remaining 10% Retention Remaining to be Billed AMOUNT $12,952.50 $ 3, 500.00 $24,750.00 $220,310.00 $22,046.47 $283,558.97 $ 220, 310.00 $10,000.00 $230,310.00 (198,279.00) $32,031.00 (22,031.00) $10, 000.00 As illustrated, adequate funding is available to support staff's recommendation. CHARTER CITY IMPLICATIONS: The project is 100% funded with locally generated revenue. The project was bid without prevailing wage requirements. BACKGROUND AND OVERVIEW: On July 17, 2001, the City Council approved and adopted the Fiscal Year 2001-2002 CIP as part of the annual budget. Constructing a new signal at the intersection of Avenue 52 and Avenida Bermudas and installing five emergency vehicle preemption (EVP) devices were included as part of the CIP. On November 5, 2002, the City Council awarded a contract in the amount of $220,310 to DBX Inc. to construct the Fiscal Year 2001-2002 Traffic Signal Improvement Program, Project No. 2001-10. The project consisted of a Contract Completion Period of 120 consecutive calendar days. The project began on January 27, 2003 with a completion date of May 26, 2003. The project was deemed complete as of April 8, 2003. The project was T:\PWDEPT\C0UNCIL\2003\AIPF 11.doc 2 completed in 72 consecutive calendar days, making the completion 48 days ahead of schedule. The Project Specifications include an Early Completion Incentive Bonus, which allows for a bonus of $500 per day the contractor finishes ahead of schedule up to a maximum of $10,000. Contract Change Order No. 1, therefore, allows for an award of the maximum allowable early completion bonus of $10,000 for this project. The project is now 100% complete and in compliance with the plans and specifications. Prior to filing the Notice of Completion, staff must receive authorization from the City Council to accept this project and authorize the City Clerk to file a Notice of Completion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve Contract Change Order No. 1 for an Early Completion Incentive Bonus as provided in Section 1400-6.5a of the Project Specifications for Project No. 2001-10; accept the Fiscal Year 2001-2002 Traffic Signal Improvement Program, Project No. 2001-10; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention 35 days after the Notice of Completion is recorded; or 2. Do not approve Contract Change Order No. 1 for an Early Completion Incentive Bonus as provided in Section 1400-6.5a of the Project Specifications for Project No. 2001-10; and do not accept the Fiscal Year 2001-2002 Traffic Signal Improvement Program, Project No. 2001-10; and do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention 35 days after the Notice of Completion is recorded; or 3. Provide staff with alternative direction. Respectfully submitted, Jimothy R. J na s n, P.E. ublic Works Director/City Engineer TAPWDEPT\COUNCIL\20MAIPF 11.doc 3 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Contract Change Order No. 1 T:\PWDEPT\COUNCIL\2003\AIPF 11.doc I'Ir-I c - 1 -=)_u_j._D 1 _ : 'Y r r.1-4c r. ATTACHMENT 1 ��/1;� `rwauifi 4 Wt. 9FI 4 511221tt 1 of 1 CONTRACT: CrIYWDR SIGNAL MPROVEMENTS PROGRAM PROJECT NO. 2000-10 CONTRACTOR: DBX. ]tau►c. 42066 Avenida Alvarado Temecula, Ca. 92590 CONTRACT CHANGE ORDER NO. I ��*#w*+��w*a**��r��tw�F�:�rw,��►�►*w***r***,kw�w**�►w*w�t�r*�r**art**+#*w�*�r�t*�r�r**�c�r�¢�ra*f+**+**i��►*rr��rr* Pursuant to the terms of the original Contract Agrwment, you are hereby direded to make the heroin described changes or do the following dcsoribed wmk nm included in the plans vd speaificaban5 for this Contract. Unlem otherwise stag] ail work shall con%rm to the terms, general awditiona, and ipc6a1 provisions of the original Contract, r**f***+��r�rww*�w*�*�rww*�r*w*w�4ir*A,t***k,�a�.�,�*w�,�*tff ��►v�rrf***rrw�«�w��r�A��Y*M��o�rrl�,��r,r�r�ka�r�r*+t*f�►r PAKW M 01 CHANGS This Catttma Chang, Ordsr allow-s for tt o award of an'Wly Completion lneondw Bonus as per Prgyort Sp6ci.ficationa Sse.im 1400.6.S& 'The prajcet convi-,tad of a Contract Completlen Period of 120 oonamut'ive cal*ndar da}R. The project Megan on January 27, 2003 with a compledun date of May 26, 2003. The pgcct was deemed complete as of A.pr.i11. tt, 2003. The project was compleW in 71 cros&m tivessian*r dew rwu)ting hi empledm 441 dayn ahead of schedv.le with an award of S500.00 per working day. ?hercf=an award shall be .made for the maximum attowaWe arnnwt of 20 working days or $10,000.00 Arnmmt �QaOC)q.00 Previous Contract Atnotmt Through Change Otdot No. 0 $ 120,310.00 Add This Chnnge Drder S 10_000a00 Revisod Contras Tola.l ±; 230,310.00 Ry rcasan oftl,; o cmr,trnet ct,an6te cnc9+�r t:Ae xime of anmpietian iq AdjuKted av f,nc►v►�: -o. cis ecicleclldel�+t�!1 tc �nixAci tune. The revbdd cuntraet coetple va detr shall be: 5126/03 ►liM�ttk#�kw�tdrw#**war*Aare►*t*st**�r#Ai�rw*aw*+Rr#�Irf####�r�esAwi�iw�Y,�w�it�rttaci,rw�rww�Yrww,r,�w�r�r�rw�.�,��fw�r,�resr,aw SebmiWd Bye gate: Ap1p routed t*itr�+kw+�nyw�*ww**�r*i�xc*ar*�r**#*!►**,k�e*w*w**sr�ew:t*tw***�*�trlirrrw�r**tw�r�r*f*wf�k�k�r*kktk��ra��r�t*�rX�l�irrt#w W4 Or awdersiwx-d Comer*-. how9aygm w rite aVrp, of rltls ppM,oal It dpprnved that use wdt,,7r0vicie all equipment. fW44h all M(Mr als. Ferfonz all labor, ffcept as "ov 6e ►rokd ghavc and perform dli servkes moossary to eomIcle the ahzu+ryerl�l7rd work, and hcreky accept ar jrdi pu}�rncnt nc� rrmarrrit rhrswn above. winch irrclueW c11 d1rme and Indirect MI&*4d ltpences for oq acictrs—�� Aeceptod Tift: P r e s i d e n t � DGX, Inc. .Ma' 1, 2003 'aatrac�ar: _ May _ Y: acrrswa�scr�z�o►r,)M,troc!ot.MW r' • .1 ur 5 aJ W - G� OF 'I'9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Acceptance of Improvements Associated CONSENT CALENDAR: with Tract No. 28797, The Citrus, RJT Homes, LLC STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept improvements to Tract No. 28797, staff to release the Performance Security. is filed with the City Clerk's Office. FISCAL IMPLICATIONS: The Citrus, RJT Homes, LLC and authorize Warranty Security has been received and None. Since no public improvements were included with this tract, no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This RJT Homes, LLC subdivision is located within The Citrus, north of Avenue 52, south of Avenue 50, and west of Jefferson Street (Attachment 1). All improvements are now complete, as are all obligations of the Subdivision Improvement Agreement. RJT Homes, LLC provided the required Warranty Security to the City Clerk's Office. A spreadsheet indicating the Performance Security to be released upon City Council acceptance of improvements is included as Attachment 2. C:\WINDOWS\Temporary Internet Files\OLK61 F4\AIPF 18.doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Accept improvements to Tract No. 28797, The Citrus, RJT Homes, LLC and authorize staff to release the Performance Security; or 2. Do not accept improvements to Tract No. 28797, The Citrus, RJT Homes, LLC and do not authorize staff to release the Performance Security; or 3. Provide staff with alternative direction. Respectfully submitted, 6imothy na s n, P.E. Public Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline C:\WINDOWS\Temporary Internet Files\OLK61 F4\AIPF 18.doc 2 4ml ATTACHMENT AVENUE 52 sm :NO SCAU ATTACHMENT 2 Security RJT HOMES, LLC Tract 28797 Improvement Description Labor & Materials Performance Security Current Amount Proposed Reduction Reduced Amount (Warranty) On -Site Streets $202,221 $202,221 90% $20,222 Domestic Water $77,425 $77,425 90% $7,743 Sanitary Sewer $15,787 $15,787 90% $1,579 Underground Electrical $143,500 $143,500 90% $14,350 Landscaping $108,000 $108,000 90% $10,800 Monumentation - $9,360 100% $0 TOTALS: $546,933.002 $354,072.001 -- $54,694.003 1 Release Performance Security immediately as Warranty Security has been received. 2 Release Labor and Materials Security in 90 days (August 18, 2003). 3 Release Warranty Security in one year (May 20, 2004). S:\CityMgr\STAFF REPORTS ONLY\AIPF 18.doc 4 O'c � •�.cO V Vr c OF Teti AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Acceptance of Improvements Associated r-7 with Tract No. 28447, The Citrus, RJT Homes, LLC CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept improvements to Tract No. 28447, staff to release the Performance Security. is on file with the City Clerk's Office. FISCAL IMPLICATIONS: The Citrus, RJT Homes, LLC and authorize Warranty Security has been received and None. Since no public improvements were included with this tract, no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This RJT Homes, LLC subdivision is located within The Citrus, north of Calle Tampico and east of Park Avenue (Attachment 1). All improvements are now complete, as are all obligations of the Subdivision Improvement Agreement. RJT Homes, LLC provided the required Warranty Security to the City Clerk's Office. A spreadsheet indicating the Performance Security to be released upon City Council acceptance of improvements is included as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Accept improvements to Tract No. 28447, The Citrus, RJT Homes, LLC and authorize staff to release the Performance Security; or 2. Do not accept improvements to Tract No. 28447, The Citrus, RJT Homes, LLC and do not authorize staff to release the Performance Security; or 3. Provide staff with alternative direction. Respectfully submitted, 6thymoR. J nass , P.E. Public Wor s Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline C:\WINDOWS\Temporary Internet Files\OLK61 F4\AIPF 17.doc 2 ATTACHMENT 2 Security RJT .HOMES, LLC Tract 28447 Improvement Description Labor & Materials Performance Security Current Amount Proposed Reduction REDUCED AMOUNT MARRANDQ Grading $25,947 $25,947 90% $2,595 Streets & Storm Drainage $247,808 $247,808 90% $24,781 Domestic Water $397,900 $397,900 90% $39,790 Sanitary Sewer $70,980 $70,980 90% $7,098 Electrical $122,500 $122,500 90% $12,250 Perimeter Wall & Landscape $37,656 $37,656 90% $3,766 Monumentation -- $7,820 100% $0 Construction Subtotal: $902,791 $910,611 -- $90,280 Engineering & Plans -- $182,122 100% $0 No -Plans Contingency -- $273,183 100% $0 TOTAL:' $902,791 $1,365,916 -- $90,280 1. Release performance security in the amount of $1,365,916 immediately as warranty security has been received. 2. Release labor and materials security in the amount of $902,791 in 90 days (August 18, 2003). 3. Release warranty security in the amount of $90,280 in one year (May 20, 2004). 4 �Z4 Q"j If /' OF T1Xti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Acceptance of Improvements Associated with Parcel Map No. 29613, La Quinta Fairways, CONSENT CALENDAR: RJT Homes, LLC STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Accept improvements to Parcel Map No. 29613, La Quinta Fairways, RJT Homes, LLC and authorize staff to release the monumentation performance security. No labor and materials security or warranty security was required for this parcel map. FISCAL IMPLICATIONS: None. Since no public improvements were secured with this bond, no additional maintenance costs are anticipated. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This RJT Homes subdivision is located within the La Quinta Fairways development at the northwest corner of Calle Tampico and Park Avenue (Attachment 1). All monumentation secured by this bond is now complete and other obligations of the Subdivision Improvement Agreement have been satisfied. A spreadsheet indicating security to be released after approval of final acceptance by City Council is included as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept improvements to Parcel Map No. 29613, La Quinta Fairways, RJT Homes, LLC and authorize staff to release security; or 2. Do not accept improvements to Parcel Map No. 29613, La Quinta Fairways, RJT Homes, LLC and do not authorize staff to release security; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. JA nass n P. E. Public Works Direc r/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Security Outline C:\WINDOWS\Temporary Internet Files\OLK61 F4\AIPF 16.doc u PARCEL MAP NO . 29613 J ATTACHMENT AVENUE 50 � z� FI al I lz z I PARCEco L i MAP NO.�- ��I 29613 a CALLE �-�-�TAMPICO��-�J J AVENUE 52 VICINITY MAP NOT TO SCALE C„ ATTACHMENT Security RJT Homes, LLC Parcel Map 29613 Improvement Description Labor & Materials Performance Security Current Amount Proposed Reduction Reduced Amount Monumentation $0 $620 100% $0 TOTALS $620 -- $0 C:\WINDOWS\Temporary Internet Files\OLK61 F4\AIPF 16.doc C' 0 .) OF T9 COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Approval of Application for SB 821 Bicycle and Pedestrian Facilities Program Grant Funds for Installation of Sidewalk on Eisenhower Drive between Avenida Martinez and Calle Tampico RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an SB 821 Program grant application in the amount of $25,262 for the installation of sidewalk on Eisenhower Drive between Avenida Martinez and Calle Tampico. FISCAL IMPLICATIONS: The total cost for the proposed sidewalk project is an estimated $31,578. The City is proposing a 20% match (or $6,316). The City's share would be funded through the Redevelopment Project Area No. 1 Fund (Account 401-000-493-000), set aside for sidewalk improvements in the City's 2002-03 CIP. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: On April 15, 2003, the City of La Quinta received notification from the Riverside County Transportation Commission (RCTC) regarding the availability of SB 821 Program funds. Section 99233.3 of the State Public Utilities Code sets aside 2% of the Local Transportation Fund in each county to fund facilities for the exclusive use of pedestrians and bicyclists. For FY 2003-04 (beginning July 1, 2003), it is estimated that $949,700 will be available countywide. The City has been awarded funds under this grant program on several occasions in the past and proposes to apply again this cycle. The City's proposed project for the upcoming Fiscal Year involves the installation of sidewalk on the east side of Eisenhower Drive between Avenida Martinez and Calle Tampico. The SB 821 draft application is included as Attachment 1. The grant application is due to RCTC on May 30, 2003. This sidewalk project was chosen to fill in a missing link between Calle Tampico and Avenida Martinez. This link will provide access to the proposed Calle Tampico Elementary School at the northeast corner of Eisenhower Drive and Calle Tampico, as well as access from the proposed school to the La Quinta Community Park and to the Village commercial area. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an SB 821 Program grant application in the amount of $25,262 for the installation of sidewalks on Eisenhower Drive between Avenida Martinez and Calle Tampico; or 2. Do not approve an SB 821 Program grant application in the amount of $25,262 for the installation of sidewalks on Eisenhower Drive between Avenida Martinez and Calle Tampico; or 3. Provide staff with alternative direction. Respectfully submitted, Terry D ringer, Mana ement Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. SIB 821 Program Grant Application for FY 2003/04 ATTACHMENT 1 Eisenhower Drive Sidewalk Project May 30, 2003 Fiscal Year 2003-04 SB 821 Bicycle and Pedestrian Facilities Program Project Application Submitted to the Riverside County Transportation Commission Prepared by the City of La Quinta K FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS I. APPLICANT INFORMATION Lead Agency: City of La Quinta Address: 78-495 Calle Tampico La Quinta, CA 92253 Contact Person: Terry Deeringer Title: Management Assistant, City Manager's Office Telephone #: (760) 777-7041 Fax #: (760) 777-7101 E-mail Address: tdeering@la-quinta.org II. PROJECT BUDGET AND SCHEDULE* Revenue: Amount SB821 Requested: $257262 ( 80%) Amount Local Match: $ 6,316 ( 20%) Total Project Cost: $31,578 (100%) Expenses: Engineering/Admin/Inspection: $ 5,907 Right -of -Way -0-. Clearing and Grubbing Included as part of Excavation Construction $22,800 Other (Contingency) $ 2,871 Estimated Starting Date: October 2003 Estimated Ending Date: June 2004 *See Attachment s 1 & 2 1(_' 4 FY03/04 SB 8216icycle and Pedestrian Facilities Program CALL FOR PROJECTS III. PROJECT DESCRIPTION Indicate the nature and type of project(s) proposed, design considerations and average daily auto traffic levels in area. For sidewalk proposals the following MUST be provided: In residential areas indicate the number of residences along the segment. Where schools are served, provide the total enrollment as well as the number of students who walk to school along the roadway section identified for improvement. If sidewalks are available across the street from the project segment, this must be stated. (Attach additional pages if more space is needed). The City of La Quinta is proposing to install a 6-foot PCC sidewalk on the east side of Eisenhower Drive (from Avenida Martinez to + /- 420 feet north) ending at Calle Tampico (Attachment 3). The proposed sidewalk will cover approximately 2,520 square feet and will contain two handicap access ramps. Average daily traffic level per day is 12,900 vehicles on Eisenhower Drive (Attachment 4). In addition, a new elementary school is being proposed which will be located at the northeast corner of Calle Tampico and Eisenhower Drive. There is currently an apartment building directly adjacent to the proposed sidewalk, which will serve as a connecting piece between Avenida Martinez and Calle Tampico. In addition to providing access to the proposed school site mentioned above, the Coachella Valley Recreation & Parks District is finishing renovation of the La Quinta Community Park, which borders both Montezuma and Martinez. This park, once renovations are complete, is expected to draw area residents, especially children, throughout the year. The sidewalk will provide a safe, convenient route to the park. IV. STATEMENT OF BENEFIT Address the project benefits according to the following Project Selection Criteria. A discussion of the criteria and assigned scoring points are included with the Call for Projects Transmittal Letter. 1. Use The proposed sidewalk will be used by students to access the proposed Calle Tampico Elementary School, as well as by area residents to access the La Quinta Community Park on Avenida Montezuma. 5 FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS 2. Safety Currently, there is a grassy area along the east side of Eisenhower Drive. Pedestrians must either walk on the grass or cross at the four-way stop sign, which then puts them on the wrong side of Eisenhower Drive and prohibits direct access to the La Quinta Community Park and Village facilities. Additionally, it is imperative to provide a safe walkway for neighborhood children traveling to and from school. 3. Importance as a Transportation Alternative This project will provide a convenient transportation alternative for local students and area residents traveling to and from the proposed Calle Tampico Elementary School, the La Quinta Community Park, the Village area, which contains restaurants, the library and post office, and numerous businesses. This sidewalk would provide a transportation alternative for area residents frequenting these facilities. Area youth will be using the La Quinta Community Park year-round, and adults and children alike use the Village facilities such as the library and post office, as well as the variety of restaurants located in the Village area. The installation of this sidewalk will encourage participants living in the nearby neighborhoods to walk to the various locations. 4. Missing Link, Extension, or Connectivity The proposed sidewalk on the east side of Eisenhower Drive will complete a missing link - connecting with existing sidewalk to the south, which leads from the residential neighborhood known as "The Cove," to the proposed Calle Tampico Elementary School. Matching Funds The City of La Quinta is providing a 20% match for this project. 5. Population Equity To be calculated by RCTC 6. Physical Accessibility Enhancement The sidewalks will be constructed within ADA guidelines and will include access ramps. This will enhance access to the proposed Calle Tampico Elementary School and the La Quinta Community Park. 0 FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS V. Please attach an 8 1/2 x 11 map showing project(s) location, limits, and existing pedestrian/bicycle facilities. Photos of project site are encouraged. A project location map is included as Attachment 5. A map showing existing pedestrian/bicycle facilities is provided as Attachment 6. Photos of the project site are included as Attachment 7. VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I understand that if funding is received, RCTC will be provided with a Minute Action from our governing board approving the initiation of the work effort. Signature Title City Manager Date Attachment Index: 1. Project Budget Breakdown 2. Project Schedule 3. Map of proposed site 4. Data sheet on average daily traffic levels S. Project location map 6. Existing pedestrian/bicycling facilities map 7. Photos of project site IJ EXHIBIT B ATTACHMENT 1 CITY OF LA QUINTA PROPOSED SIDEWALK IMPROVEMENTS EISENHOWER DRIVE (CALLE TAMPICO TO AVENIDA MARTINE TOTAL PROJECT BUDGET Item Mobilization Clear and Grub Traffic Control 6' PCC Sidewalk Handicap Access Ramp Signing and Striping Qty Unit Unit Cost 1 LS $2,000.00 1 LS $3,000.00 1 LS $1, 000.00 2520 SF $5.00 2 EA $1,100.00 1 LS $2,000.00 TOTAL: TOTAL ESTIMATED CONSTRUCTION COST: ENGINEERING: INSPECTION/TESTING: ADMINISTRATION: SUBTOTAL: CONTINGENCY (10%): GRAND TOTAL: Project Description/Limits: Total $2,000.00 $3,000.00 $1,000.00 $12,600.00 $2,200.00 $2,000.00 $22,800.00 $22,800.00 $3,000.00 $12767.00 $1,140.00 $28,707.00 $2,870.70 $31,577.70 1. Construct 6' PCC Sidewalk on the east side of Eisenhower Drive from Calle Tampico to Avenida Martinez. ATTACHMENT 2 .. . .. .. .. ..... . zie i �^ ::. a Z ,E,tl >iC zaxo a. 13 Q� o!o 0 U.z cl V' � C lq U)OLL CD WF Ir w p ' °Ems.... S < W v� Ipo Q o_ o1.0 co m I C i 0 2 y v F N L u N F N N �d � ,3 � 3 3 3 3 i i { M q M jp 10 N N N C i 10 a 9 9 In ti y v� 9 {� o I� w O W IW E w 1a a Y 0 U w V V V �pp N N :0- Y 9 Y :._ ° U W "� c ° u v o o Q iL I z w p § e a o V �' a E i= CL z iw o a u ° w 1y a __�................. _.._...._._........._._.._..... ..w �..... _.. t ..._.. «_..._......... ......_... ATTACHMENT 4 TRAFFIC DATA SERVICES, INC. LOCATION CODE 02215.002- LOCATION - EISENNOWER-S/0 CALLE TAMPICO AVERAGED VOLUMES FOR - TUESDAY 2/26/02 TO WEDNESDAY 2/27/02 **�t****,kRk*dr,tkit*inrirak�tlt,k,�t** PM ,,r*x�e**ir�rrrilritirsretir* TIME NB SB TOTAL TIME NS SB TOTAL �**�****#��*************:,�***�**�r***�*�*�,�r****�#***#,�*�**�,tir:****:�r,tee**�**�***,�,t***�r,�+et�r*ter***,ter*��rr�r�t�► . 12:00 - 12:15 5 11 16 12:00-- 12:15 66 100 166 12:15 - 12:30 3 11 14 12:15 - 12:30 58 93 151 12:30-.12:45 3 16 19 12:30 - 12:45 75 96 171 12:45 - 1:00 6 17 12 50' 18 67 12:45 - 1:00 74 273 76 365 150 638 1:00 - 1:15 2 17 19 1:00 - 1:15 78 90 168 1:15 - 1:30 5 12 17 1:15 - 1:30 56 73 129 1:30 - 1:45 8 3 11 1:30 - 1:45 69 104 173 1:45 - 2:00 6 21 4 36 10 57 1:45 - 2:00 75 278 84 351 159 629. 2:00 - 2:15 1 2 3 2:00 - 2:15 87 80 167 2:15 - 2:30 2 4 6 2:15 - 2:30 94 152 246 2:30 - 2:45 0 2 2 2:30 - 2:45 102 132 234 2:45 - 3:00 4 7 5 13 9 20 2:45 - 3:00 87 370 134 .498 221 868 3:00 - 3:15 2 1 3 3:00 - 3:15 104 124 228 3:15 - 3:30 3 3 6 3:15 - 3:30 104 133 237 3:30 - 3:45 2 2 4 3:30 - 3:45 96 157 253 3:45 - 4:00 3 10 1 7 4 17 3:45 - 4:00 96 400 132 546 228 946 4:00 - 4:15 11 4 15 4:00 - 4:15 94 '149 243 4:15 - 4:30 6 1 7 4:15 - 4:30 96 152 248 4:30 - 4:45 12 6 18 4:30 - 4:45 108 149 257 4:45 - 5:00 35 64 2 13 37 77 4:45 - 5:00 94 .392 138 588 232 980 5:00 - 5:15 34 6 40 5:00 - 5:15 112 172 284 5:15 - 5:30 28 6 34 5:15 - 5:30 104 203 307 5:30 - 5:45 66 6 72 5:30 - 5:45 108 198 306 5:45 - 6:00 58 186 18 36 76 222 5:45 - 6:00 100 424. 203 776 303 1200 6:00 - 6:15 74 12 86 6:00 - 6:15 77 199 276 6:15 - 6:30 110 10 120 6:15 - 6:30 92 141 233 6:30 - 6:45 134 30 164 6:30 - 6:45 84 144 228 6:45 - 7:00 173 491 44 96 217 587 6:45 - 7:00 87 340 118 602 205 942 7:00 - 7:15 168 48• 216 7:00 - 7:15 65 100 165 7:15 - 7:30 252 56 308. 7:15 - 7:30 48 89 137 7:30 - 7:45 242 72 314 7:30 - 7:45 44 105 149 7:45 - 8:00 177 839 85 261 262 1100 7:45 - 8:00 32 189 103 397 135 586 8:00 - 8:15 193 88 281 8:00 - 8:15 46 72 118 8:15 - 8:30 134 83 217 8:15 - 8:30 50 92 142 8:30 - 8:45 117 76 193 8:30 - 8:45 38 84 122 8:45 - 9:00 100 544 60 307 160 851 8:45 - 9:00 36 170 83 331 119 501 9:00 - 9:15 76 54 130 9:00 - 9:15 36 74 110 9:15 - 9:30 100 56 156 9:15 - 9:30 25 88 113 9:30 - 9:45 88 60 148 9:30 - 9:45 28 90 118 9:45 - 10:00 82 346 56 226 138 572 9:45 - 10:00 25 114 72 324. 97 438 10:00 - 10:15 82 49 131 10:00 - 10:15 24 63 87 10:15 - 10:30 74 69 143 10:15 - 10:30 26 56 82 10:30 - 10:45 75 64 139 10:30 - 10:45 23 47 70 10:45 - 11:00 82 313 66 248 148 561 10:45 - 11:00 18 91 37 203 55 294 11:00 - 11:15 77 53 130 11:00 - 11:15 13 40 53 11:15 - 11:30 80 76 156 11:15 - 11:30 8 33 - 41 11:30 - 11:45 74 76 150 11:30 - 11:45 16 27 43 11:45 - 12:00 89 320 66 271 155 591 11:45 - 12:00 8 -45 16 116 24 161 TOTALS 3,158 1,564 4,722 3,086 5,007 8,183 ADT'S 6,244. 6,661 12,905 11 ATTACHMENT 5 PROJECT LOCATION MAP TO BE INSERTED HERE I j 1 12 ATTACHMENT 6 Bermuda Dunes Palm Desert Candidate C orr10,11n rs for Bikeways R Fred Waring City of La Quinta a---- • Miles r E a • Indio -.t ". w :Westward Ho .mot • 4 - 8che114i C,, qi■ • Indian Wells o `"''� c' Hwy 111 s Ave 48 • s c: o„ • . .c • _ i aci Ave 50 VI+Y . • . IIR e• ,s •. .a t.. • a +■ .1 ai. ► . • .......... ............... • R■ Calle Tampico ,R w • Ave 52 • • Calle Sinaloa • V �. E_ La Quinta V ¢ : Ave 54 /i Calle Tecate LEGEND Existing Class 1 Bikeway Existing Class 2 Bikeway A/N Existing One-way Class 2 Bikeway •■• ,' Proposed Class 1 Bikeway Class 2 with Future Widening ■ A Class 2 Bikeway would be feasible: with at least 12-foot traffic lanes with 11- and12-foot traffic lanes with 11400t traffic lanes H� with 10- and 11-foot traffic lanes s w - with 1O400t traffic lanes 0 0.5 1 1.5 Miles ATTACHMENT TS ` fL� Ol UJI Nct O v C, O � �} Q) O O s-- 0 0 `L <t� c�U o cn cn�D 0 Q) a) > 0 N v o W 0> v .- E QLU > O Q O O v v > o N v cz o co W u) � � p ♦ ll�uj.a 14 4 Sep 1w. OF TYYti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Approval of Plans, Specifications, and Engineer's Estimate for the La Fonda Street Enhancements, Project No. 2002-05 and Authorization to Receive Bids RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: 1-92 STUDY SESSION: PUBLIC HEARING: Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise for bid the Avenida La Fonda Street Enhancements, subject to the approval of finalized plans by the City Engineerfor Project No. 2002-05. FISCAL IMPLICATIONS: The project is included within the Fiscal Year 2002-2003 City of La Quinta Capital Improvement Program (CIP). The following represents the approved project budget: Expense Category Budget Amount City Administration $37,619.00 Engineering $75,238.00 Construction $610,516.00 Inspection/Testing/Survey $56,428.00 Less Prior Expenditures (As of May 12, 2003) ($52,575.77) TOTAL: $727,225.23 Based upon the engineer's estimated construction costs, the following represents the anticipated construction budget: Activity City Administration Construction Inspection/Testing/Survey Design (Balance to Complete) Contingency TOTAL: Budaet Amount $37,619.00 $393,383.00 $56,428.00 $22,662.23 $217,133.00 $727,225.23 T:\PWDEPT\C0UNCIL\2003\AIPF 32.doc CHARTER CITY IMPLICATIONS: The proposed improvements are funded with RDA Project Area No. 1 funds. The project must be bid utilizing prevailing wage requirements. There are no Charter City implications. BACKGROUND AND OVERVIEW: The City Council approved the Fiscal Year 2002-2003 CIP on July 16, 2002. This year's CIP includes the installation of the La Fonda Street Enhancements, Project No. 2002-05. A prototypical theme has been established for the Village Commercial District. The prototypical theme was used to construct the street amenities on Calle Estado. Last year the City installed the prototypical street improvements on Avenida La Fonda, which included underground electrical conduit for 19 future light poles. On September 17, 2002, the City Council approved a Professional Services Agreement (PSA) with RGA Landscape Architects to prepare the PS&E for installing the Avenida La Fonda Street Enhancements, Project No. 2002-05. The scope of the Consultant's work requires using the prototypical street design concepts to prepare the hardscape, landscape, irrigation, and electrical plans necessary to construct the Avenida La Fonda Street Enhancements. The improvements include landscaping within the median island and parkways, 19 new light standards, decorative pavers on walkways, and artistic water features at both entries to the street. On November 5, 2003, the City Council approved two artistic water features for the east and west entrances to Avenida La Fonda. The PS&E are nearly complete, as the plant pallet has been established; however, the consultant is still finalizing the survey control for the project. Public Works will ensure this is complete prior to bidding the project. Assuming authorization to advertise for bids on May 20, 2003, the following is the project schedule: Advertise for Bid May 20, 2003 Bid Advertisement (30 days) June 2, 2003 — July 1, 2003 Construction Award July 15, 2003 Construction August 1, 2003 — October 30, 2003 Acceptance of Improvements November 18, 2003 The PS&E are available for review in the Public Works Department. 11 t% T:\PWDEPT\C0UNCIL\2003\AIPF 32.doc 2 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Plans, Specifications, and Engineer's Estimate (PS&E) and authorize staff to advertise for bid the Avenida La Fonda Street Enhancements, subject to the approval of finalized plans by the City Engineer for Project No. 2002-05; or 2. Do not approve the Plans, Specifications, and Engineer's Estimate (PS&E) and do not authorize staff to advertise for bid the Avenida La Fonda Street Enhancements for Project No. 2002-05; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. "J na o , P.E. Public Works Dire for/City Engineer Approved for submission by: Thomas P. Genovese, City Manager TAPWDEPT\COUNCIL\2003\AIPF 32.doc 3 w OF i COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Approval of a California Department of Transportation Safe Routes to School Program Grant Application for Signalized Pedestrian Crossings at John Glenn Middle School and Amelia Earhart Elementary School RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the grant application for a California Department of Transportation ("Caltrans") Safe Routes to School ("SR2S") grant application to install signalized pedestrian crossings on Miles Avenue in front of John Glenn Middle School and on Dune Palms Road in front of Amelia Earhart Elementary School. FISCAL IMPLICATIONS: The City, acting as lead agency, in cooperation with Desert Sands Unified School District ("DSUSD") and the City of Indio ("Indio"), is proposing a project budget of $275,000. If the grant application is approved by Caltrans, reimbursement to the City will be in the amount of $247,500 (90%) with the City providing matching funds of $27,500 (10%). Staff is currently drafting a Cooperative Agreement (to be brought before Council at a later date) between the City, DSUSD and Indio which sets up a cost share of the matching funds between the three entities. Should the City receive the grant, their share of matching funds could be taken from Account 225-000-300- 290 (Infrastructure Fund). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Caltrans SR2S program was established in 1999, and was extended for three additional years by SB 10 in 2001. It is now scheduled to sunset on January 1, 2005. The SR2S program is a construction program intended to improve and enhance the safety of pedestrian and bicycle facilities related to education, enforcement or encouragement. The City's application is eligible under the category of "Pedestrian/bicycle crossing improvements." The draft grant application is provided as Attachment 1. Additional exhibits will be attached before the application is submitted to Caltrans. The deadline for submission is May 30, 2003. An approved list of projects will be released by Caltrans in the fall. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the grant application for a California Department of Transportation Safe Routes to School Program Grant; or 2. Do not approve the grant application for a California Department of Transportation Safe Routes to School Program Grant; or 3. Provide staff with alternative direction. Respectfully submitted, Terry D eringer, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Draft Grant Application 2 1 ATTACHMENT 1 Miles Avenue /Dune Palms Road Pedestrian Crossings Project May 30, 2003 Fiscal Year 2003-04 Safe Routes to School Project Application Submitted to the California Department of Transportation Prepared by the City of La Quinta 3 APPLICATION FORM FOR SAFE ROUTES TO SCHOOL PROGRAM FUNDS Please read the instructions carefully. All sections must be completed. Failure to provide information that is required or failure to prepare the application in accordance with the instructions may result in your application being disqualified. This entire Application Form must be submitted, including this introductory page. Applicants should download the Application Form from the Safe Routes to School (SR2S) link at Nvww.dot.ca. og_v/hq/LocalPro rams/. The brief instructions (depicted in italicized font throughout the application) should be deleted or erased when you answer the questions. Limit the application to twelve (12) pages plus attachments. Attachments should be grouped and numbered to correspond with the application section number. Do not provide brochures and samples of materials unless they are directly related to a response. APPLICANT: City of La Quinta SCHOOL DISTRICT: Desert Sands Unified School District SCHOOL NAME(S): _ John Glenn Middle School; Amelia Earhart Elementary School CALTRANS DISTRICT 8 ASSEMBLY DISTRICT 801h SENATE DISTRICT 37' SHORT DESCRIPTION OF PROPOSED IMPROVEMENTS: Construction of one school area traffic signal with pedestrian activation and one pedestrian activated crosswalk both with associated signs and pavement markings for the purpose of assigning right-of-way in front of Amelia Earhart Elementary School and John Glenn Middle School GENERAL LOCATION OF PROJECT: Traffic signal is to be located on Dune Palms Road at the T-intersection of Desert Crest Drive and Dune Palms Road directly in front of Amelia Earhart Elementary School Pedestrian signal is to be located on Miles Avenue just east of Verbena Drive directly in front of John Glenn Middle School The project is specifically located in Section 20 of Township 5 Range 7 located on the border of Indio and La Quinta LOCAL AGENCY PROJECT PRIORITY: DNA PLACE A CHECK -MARK NEXT TO THE CATEGORY(IES) INCLUDED IN THIS PROJECT: Sidewalk improvements Traffic calming and speed reduction Pedestrian/bicycle crossing improvements X On -street bicycle facilities Off-street bicycle/pedestrian facilities Traffic diversion improvements Other 4 Complete the following "Project Cost Estimate" section. Include only those costs that are being requested for this project. The "Total Project Cost" should not exceed $500,000. 1. PROJECT COST ESTIMATE: (Required) Preliminary Engineering Environmental ........................ $ 27,500 PS&E....................................... $ 0 Right of Way Engineering ............................ $ 0 Appraisals and Acquisitions......... $ Construction Construction* ........................... $ 196,187 Construction Engineering........... $ 21,313 Public Outreach and Education............ $ 0 (includes education, enforcement, and encouragement activities) Subtotal ....................................... Contingency .................................. Total Project Cost ............................ Reimbursement Funds Requested.......... $ 247,500 $ 27,500 $ 275,000 $ 247,500 *Note: Section 9 of this application requires the applicant to provide further details on the construction costs. The amount shown on the "Construction*" line item, above, should match the total construction costs tallied in Section 9, or an explanation must be given for the discrepancy in that section. The following parts of this Application Form request specific project related information. Most of the sections request the applicant to provide narration related to a specific topic. Other sections contain questions that the applicant can simply answer in the space provided. Pictures, maps, exhibits, diagrams, survey summaries, petitions, etc. must be attached to the application. If a section does not apply to the proposed project or if data is not available, simply write "DNA" beneath the section heading. IDENTIFICATION AND DEMONSTRATION OF NEEDS This section allows the applicant to demonstrate the need for the project. Using the following questions and statements as a guide, provide a detailed, narrative description of the problem: Provide some background information about the risks children are exposed to because of unsafe routes to the school(s) in your proposed project area. How and by whom have unsafe routes been identified as a local problem by organizations and officials (e.g., council or board resolution, agency's plan, etc.)? Given that unsafe routes may exist in numerous locations in your jurisdiction, explain why these routes have been targeted for improvements. Describe the magnitude of the risks facing children who walk or bicycle to schools. Use whatever demographic information, community surveys and audits, injury data, traffic and other environmental conditions that apply. The current configuration of the mid -block main entrances to both Amelia Earhart Elementary School ("AEES') on Dune Palms Road and John Glenn Middle School ("JGMS") on Miles Avenue contribute to the unsafe routes children use to cross the street to get to school (see Attachment 1). Although there is a signalized crossing at the intersection of Miles Avenue and Dune Palms Road, it is out -of -direction from the main entrances to both schools for children to go to the light to cross. Consequently, children_ crossing four lanes of traffic at mid -block locations are at extreme risk of injury from oncoming vehicles in both directions. 5 The unsafe routes have been identified by Desert Sands Unified School District ("DSUSD "), the City of Indio ("Indio'), and the City of La Quinta ("La Quinta'). DSUSD commissioned a traffic study from Austin -Foust Associates, Inc., a certified traffic engineer, in December 2002. Their report is provided as Attachment 1-A. Photographs are included as Attachment 1-B illustrating file severity of the problems. Diagrams are included as Attachment 1-C illustrating the current situation and the inherent risks at both sites. Select the following categories that most closely reflect the primary need(s) your project is targeting: [ J Increasing connectivity [ ] Separating children from motor vehicles (along routes or at the school) [X] Improving children's ability to cross streets [ ] Improving pedestrian pathways [ ] Improving bicycle pathways [ ) Improving visibility of motorists and children (by restricting obstacles, improving sight -lines or installing lighting, etc.) [ J Improving slow or safe driving by motorists [ ] Other (please describe) Provide photographs to illustrate the problem or hazard. Include these photographs as attachments. Maximum of 6 photos and no video tapes, please. If applicable, describe the primary cause of student injuries. If available, attach a listing of pedestrian and bicycle injuries sustained by students on their trips to and from school during the past three years. If it will help describe and define the nature of the problem, provide diagrams, exhibits, maps and listings as attachments to the application. 2. POTENTIAL FOR PROPOSED IMPROVEMENT TO CORRECT OR IMPROVE THE PROBLEM This section allows the applicant to describe how the proposed solution will improve the safety for children along school routes. The applicant must clearly demonstrate the connection between the problem and the proposed solution. Using the following questions and statements as a guide, provide a detailed, narrative description of the proposed improvement: How does the proposed project correct or improve the pedestrian/bicycle traffic safety at or near the project site, especially in reducing child injuries and fatalities? Justify your response. Discuss how the proposed improvement is the best, most cost effective solution to the problem. Describe options or alternatives that were considered. If applicable, describe how the proposed solution improves traffic safety for other users of the facility or system. If it will help describe and define the scope of the improvements, provide pictures, diagrams, exhibits or maps as attachments to the application. The proposed pedestrian crossings at Dune Palms Road and Miles Avenue will provide more direct routes to both schools and will ensure safer crossings at locations already being used by a large percentage of students. On Dune Palms Road, children are coming from Desert Crest Drive, and the neighboring streets that feed into it, to cross right in front of AEES, instead of walking to the existing signalized crossing at the intersection of Dune Palms Road and Miles Avenue, which is out -of -direction. The same thing is happening on Miles Avenue near Verbena Drive, where children coming from a northeast direction up Miles Avenue are crossing at mid -block instead of proceeding westerly on Miles Avenue to the intersection of Dune Palms Road and Miles Avenue to cross at the signal. Additionally, in order for drivers who are westbound on Miles Avenue to reach the school's parking lot on the south side 6 1�,� of the street, they must go to the signal at Dune Palms Road, make a U-turn, drop off their children, then go easterly down to Jefferson Street and make another U-turn so they can continue in their original westerly direction. Consequently, those drivers are letting their children off on the north side of Miles Avenue at mid -block to avoid having to reverse direction and double back. Those children are then attempting to dash across four lanes of oncoming traffic (in both directions) to reach JGMS. The proposed pedestrian and signalized crossings will improve pedestrian and bicycle traffic safety at JGMS & AEES by providing a direct, traffic -controlled crosswalk from mid -block locations that are already being used by students. The signals will require vehicular traffic to stop to permit pedestrians and cyclists to safely cross in front of both schools. The proposed locations are the best and most cost-effective solutions to these problems for the following reasons: AEES: Alternative Location 1: Across the north leg of Desert Crest Drive intersection This location would eliminate the possibility that motorists turning right on red from Desert Crest Drive will accidentally hit a pedestrian. Also, when left turning motorists are exiting Desert Crest Drive they have a clear view of the crosswalk and can yield to pedestrians. Finally, this location has the best visibility due to the crest vertical curvature in Dune Palms Road. Alternative Location 2: Parent/Visitor driveway The right -turn only restriction for exiting the Parent/Visitor driveway largely disqualifies this location as a potential signalized intersection since the exiting movement would be right -turn only, which can be completed on the red indication. In addition, there is a crest vertical curve in Dune Palms Road, which obscures a motorist's vision of any marked crosswalk or small children crossing at this location. Alternative Location 3: Northerly of Desert Crest Drive This location would require children coming from the south to pass their main destination to cross the street, then walk back. JGMS: Alternative Location 1: East of Verbena Drive on the north side of Miles Avenue This proposed location will accommodate both pedestrian crossings of Miles Avenue and provide adequate safety. Pedestrian crosswalk would be placed across lite east leg of Miles Avenue. Vehicular movements, which are limited to right -turn only to/from Verbena Drive and westbound left -turns into JGMS entrance, would remain unchanged. The pedestrian crossing signal would be installed and would stop east & westbound traffic on Miles Avenue. This would leave access to/from the school entrance%xit driveways unaffected, except that exiting traffic would see gaps in eastbound traffic stopped for the pedestrian signal, thereby assuring easy discharge of the parking lot. Thru-traffic on Miles Avenue would be stopped, but only to allow pedestrians to cross in controlled groups rather titan randomly. Resulting delays to motorists would be minimized and perhaps even improved over lire existing uncontrolled situation. The signal will not create any significant congestion or delay to Miles Avenue and file school's two driveway operations (both entry and exit) would be facilitated. 3. POTENTIAL FOR ENCOURAGING INCREASED WALKING AND BICYCLING AMONG STUDENTS This section allows the applicant and participants to describe how the proposed improvements will encourage students to walk or bicycle to school. Using the following questions and statements as a guide, provide a narrative response: How many children (total) walk and bicycle to and from school in the proposed project? Provide historical data if it exists. Describe the impact the project's improvements will provide to students: 7 4. 5. Student population JGMS — 1224; AEES — 809 Number of students currently traveling along route(s) targeted for improvements _ Estimated number of students traveling along route(s) after improvements % increase of travel along targeted route(s) % of total student population impacted by project Justify your responses to the figures provided above. Yes No Will the route improvements create shorter walking distances? X Will the improvements create more direct walking or cycling routes? _X Will the improvements improve connectivity of the routes? _X If known, describe how this project impacts pedestrian and bicycle level of service. Describe whether the improvements will enable or encourage walking and bicycling along the route(s) for other than school trips. DNA Describe the components of the project that will promote the use of the improved routes through education, enforcement, and encouragement. DNA If it will help describe how the project will encourage students to walk or bicycle to school, provide pictures, diagrams, exhibits or maps as attachments to the application. CONSULTATION AND SUPPORT FOR PROJECT This section allows the applicant to provide information on the consultation and support for the project. List the participants and the roles they played in the development of this proposal. Identify organizations that pledged their support of the project. Attach no more than one (1) letter of support from each organization. Support letters should be addressed to the applicant, not Caltrans or the CHP. Include these letters as attachments to the application. The following is a list of potential participants and organizations to consider as project partners: La Quinta Police Chief (Attachment 4 A) City Manager & Chief of Police of Indio (Attachment 4-B) DSUSD (Attachment 4-C) PTO (Carole Ferraud) (Attachment 4-D) Letters of support that are submitted after the application deadline will not be accepted nor considered in the project evaluation. Do not submit or attach individual student survey sheets or petitions. Narratives and summaries of the surveys or petitions are acceptable. POTENTIAL FOR TIMELY IMPLEMENTATION This section requires the applicant to provide information on project implementation schedules. Applicants must estimate dates for the following milestones based upon receiving written "authorization to proceed" from the DLAE on October I s` of the year in which this application is being prepared. Note: Any work performed prior to receiving written authorization to proceed is not eligible for reimbursement. Obtain Environmental Clearance (date required) Obtain Right of Way Clearance (date required) Advertise Project for Construction 03109104 N. Award Project 04120104 Complete Construction of Project 09112104 Project Duration from "authorization" to "completion" 12 months (Attachment S-A) 6. DEMONSTRATED COORDINATION OF RELATED ACTIVITIES This section allows the applicant to illustrate how other activities, either on -going or planned, complement the objectives of this project. Using the following questions and statements as a guide, provide a narrative response: Identify any partnerships, coalitions, community groups, etc. that have a goal or objective to improve the safety of pedestrian and bicycle routes that serve the school? Elaborate on the history and status of these groups. Describe the group's activities in the preparation of this application. Describe any "education, enforcement and engineering" (3E) efforts directed at improving pedestrian and bicycle safety at the school. Has the city, county, school or school district prepared a plan or document that addresses the transportation alternatives available to students that attend the school? If so, explain the relationship between this project and that plan. Have other funding sources been requested or secured from other agencies or grant providers (e.g. public health, public safety, etc.) for related traffic improvements? If so, identify status, source and amount of funds. Elaborate on how these other funding sources are necessary to make the entire project a success. List or describe any related policies, practices or documents that demonstrate an overall strategic plan for traffic safety improvements specifically targeted for the school site or school district. 7. CALIFORNIA HIGHWAY PATROL APPROVAL If any of the improvements are located on a freeway, state highway, or county road where the California Highway Patrol has enforcement authority, the CHP must approve the proposed improvement. California Highway Patrol Approval: (required, if gpplicable) (Signature) (Print Signing Officer's Name and Division) •,, 8. DETAILED CONSTRUCTION COSTS: (Required) The following categories of work replicate Chapter 24.4 Project Categories. Identify the category (or categories) that contain descriptions of work that are included in the project. Provide some level of detail of the estimated costs associated with specific components. Examples are shown in italics, which should be deleted or erased on the application that is submitted to Caltrans for review. Sidewalk improvements: Includes new sidewalks, widened sidewalks, sidewalk gap closures, sidewalk repairs, curb cuts for ramps, curb and gutter, etc. -New sidewalks: $50, 000 (includes curb cuts) -Curb and gutter: $35, 000 Traffic calming & speed reduction: Includes roundabouts, traffic circles, neck downs, sidewalk bulb -outs, speed humps, raised crosswalks, raised intersections, narrowed traffic lanes, full or half -street closures, and other speed reduction techniques. May also include traffic signs, stripes and pavement markings. - # of Speed humps @ ea. = $25, 000 Pedestrian/bicycle crossing improvements: Includes new or upgraded traffic signals, crosswalks, median refuges, pavement markings, traffic signs, traffic stripes, lighted crosswalks, pedestrian and/or bicycle over - crossings and under -crossings, flashing beacons, traffic signal phasing extensions, bicycle -sensitive signal actuation devices, pedestrian activated signal upgrades and sight distance improvements. -Upgrade traffic signal: $60,000 (includes bicycle -sensitive detectors, pedestrian activated push buttons, and upgraded Walk/Don't Walk indicators) -Traffic signs: $10, 000 -Pavement markings: $10, 000 On -street bicycle facilities: Includes new or upgraded bikeways, widening outside traffic lanes and/or roadway shoulders, geometric improvements, curve corrections, turning lanes, channelization and roadway realignment. May also include traffic signs, stripes and pavement markings. -Widen shoulders at various locations: $150, 000 -Misc. Striping: $5, 000 Off-street bicycle/pedestrian facilities: Includes exclusive bicycle and/or pedestrian trails and pathways, bicycle parking facilities, bicycle racks and lockers, etc. May also include traffic signs, stripes and pavement markings. -Bicycle lockers: $10, 000 Traffic diversion improvements: Includes improved pick-up/drop-off areas, separation of pedestrians and bicycles from vehicular traffic adjacent to school facilities, and traffic diversion away from school zones or designated routes to school. May also include traffic signs, stripes and pavement markings. pick-up/drop-off area: $15, 000 -Misc. signs and stripes: $5, 000 Total Construction Costs: (Add all costs shown above and write the total amount on this line. This amount should match the "Construction" line item cost estimate shown on Page 2 of this application form. Eth amounts do not match, explain the discrepancy in this space.) 10 9. APPLICATION SIGNATURES (Required) An agency official, representing the applicant, must sign the application. The undersigned affirms that the statements contained in the application package are true and complete to the best of the applicant's knowledge. If portions of the improvements extend into areas where the applicant has no jurisdictional authority, a notation must be made that officials representing the affected local agencies support the project. In the notation, provide names and telephone numbers of whom to contact for corroboration. Only one agency official needs to sign the application. "Agency Official" means Director, Assistant Director, Executive Director, Assistant Executive Director, or their respective designated administrators, engineers, or planners. Agency Official: Thomas P. Genovese Name (required) Signature Title: Citv Manauer Phone Number: (760) 777-7033 Email: tgenoves a la-quinta.org_ Notation: (If applicable) A school official must sign the application. If the project encompasses several schools within a single school district, a signature from an official representing the school district is required. If the project involves several schools from different school districts, a notation must be made that school district officials representing the other schools affected by this project support it. In the notation, provide names and telephone numbers of whom to contact for corroboration. Only one school official needs to sign the application. "School Official" means Superintendent, Principal or other administrative official authorized to sign on behalf of the school(s). School Official: Peggy Reyes Name (required) Signature Title: Director, Facilities Services Phone Number: (760) 771-8516 Email:_peggyr@surf dsusd.KI2.ca.us Notation: (If applicable) 11 ATTACHMENT 1_A .4llST/N-FOl/ST .4SSOC/.4TES, INC. TRAFFIC ENGINEERING AND TRANSPORTATION PLANNING 2020 NORTH TUSTIN AVENUE - SANTA ANA, CALIFORNIA 92705-7827 MEMORANDUM TO: FROM: DATE: SUBJECT: Ms. Peggy Reyes, Desert Sands Unified School District Joe E. Foust, P.E. May 12, 2003 TELEPHONE (714) 667-0496 FAX (714) 667-7952 E-mail: mail@austinfoust.com JOHN GLENN MIDDLE SCHOOL AND AMELL4 EARHART ELEMENTARY SCHOOL PEDESTRIAN CROSSING SIGNAL WARRANTS INTRODUCTION Desert Sands Unified School District (DSUSD) has retained Austin -Foust Associates, Inc. (A -FA) to examine the need and warrants for new school pedestrian crossing signals at the following two schools. 1. John Glenn Middle School (crossing Miles Avenue) 2. Amelia Earhart Elementary School (crossing Dune Palms Road) ANALYSIS AFA conducted its investigation in accordance with Caltrans' Traffic Manual procedure for School Crossing Traffic Signal Warrants, Section 10-06. School age pedestrians and vehicles were observed in the field and counted at both schools in December, 2002. The results of these observations were then compared with minimum warrant conditions with both locations showing both student crossings and vehicle volumes exceeding that needed to justify installation of pedestrian signals. Copies of the completed school signal warrant data forms and evaluation sheets (reproduced from Caltrans Traffic Manual -Section 10-06) are attached herewith. CONCLUSION In summary, it is concluded that more than sufficient student crossing and vehicular traffic are present in front of both schools to warrant installation of school crossing signals. In addition, since these school crossings occur at roadway intersections, the signals need to accommodate both pedestrian and side street vehicular flows. Cc: Nick Nickerson, City of La Quinta DOW Iri-Mil.030C 12 Traffic Manual SCHOOL AREA PEDESTRIAN SAFETY School Crossing Traffic Signals 10-06 Amelia Earhart Elementry School Major Street: Desert Crest Minor Street: Dune Palms 8.1"3 NOTE: When the critical (85 percentile) approach speed exceeds 40 mph or the approach visibility is less than the required stopping sight distance, rural warrants should be applied. SATISFIED: YES 1. Urban Areas - 500 vehicles and 100 school pedestrians for each of any two hours (not necessarily consecutive) daily while students are crossing to or from school; OR YES: NO: 500 vehicles for each of any two hours daily while students are crossing to or from school and a total of 500 school pedestrians during the entire day. 2. Rural Areas - (Use 70 percent of the volumes noted under Urban Areas) 350 vehicles and 70 school NO: pedestrians for each of any two hours (not necessarily consecutive) daily while students are crossing to or YES: from school; OR 350 vehicles for each of any two hours daily while students are crossing to or from school and a total of 350 school pedestrians during the entire day. Field Data: 8:15A-' 9:15 10:30A- 11:30 12:30P- 1:30 3:OOP- 4:00 Number of Vehicles through crossing 629 129 219 573 Number of pedestrians using crossing 134 0 0 124 Critical approach speed of major street > 64 km/h (40 mph) 40+ MPH -km/h Critical approach speed of major street o 64 km/h (40 mph) MPH-kmth URBAN Adequate stopping sight distance? NO: Note: Vehicle volumes are based on driveway counts. Actual roadway volumes on the major street are slightly higher. 1LC J-aNDlACUUr1 UL a W LLLAUL ➢3 LVt LL"GWa►aij juJ i Yvu fair U .��^a�u� Dellayf co.—Pstiva^y on f6vc4n". v� v+.uaa �i�reu�r' .�.I +he need for right -of -ray assignment must be shown. 13 Traffic Manual SCHOOL AREA PEDESTRIAN SAFETY School Crossing Traffic Signals 10-06 John Glen Middle School Major Street: Miles Ave Minor Street: Verbena 8-1"3 NOTE: When the critical (85 percentile) approach speed exceeds 40 mph or the approach visibility is less than the required stopping sight distance, rural warrants should be applied. SATISFIED: YES 1. Urban Areas - 500 vehicles and 100 school pedestrians for each of any two hours (not necessarily consecutive) daily while students are crossing to or from school; OR YES: NO: 500 vehicles for each of any two hours daily while students are crossing to or from school and a total of 500 school pedestrians during the entire day. 2. Rural Areas - (Use 70 percent of the volumes noted under Urban Areas) 350 vehicles and 70 school pedestrians for each of any two hours (not necessarily consecutive) daily while students are crossing to or NO: from school; OR 350 vehicles for each of any two hours daily while students are crossing to or from school and a total of 350 school pedestrians during the entire da . Field natal _ 6:40A- 7:40 1:45P- 2:45 Number of Vehicles through crossing 937 430 Number of pedestrians using crossing 214 162 Critical approach speed of major street > 64 km/h (40 mph) 40+ MPH -km/h r RURAL ,, Critical approach speed of major street o 64 km/h (40 h) MPH -km/h URBAN Adequate stopping sight distance? YES:: NO: Note: Vehicle volumes are based on driveway counts. Actual roadway volumes on the major street are slightly higher. I 5aiiaiaCuuri uY a warrant i$ iai�t u2awiuiuj �__C : Y�: 3 �'.,.b Yl. �� j� CC^b n.^., C0^1:.00 nr rlth�r pyirlPLc�P of the need for right-of-way acSlgIIil]EIIt must be shown. 14 PEDESTRIAN ACCESS TO JOHN GLENN MIDDLE SCHOOL AND AMELIA EARHART SCHOOL Prepared by: Austin -Foust Associates, Inc. 2020 North Tustin Avenue Santa Ana, California 92705-7827 (714) 667-0496 February 12, 2003 15 PEDESTRIAN ACCESS TO JOHN GLEN MIDDLE AND AMELIA EA -HART SCHOOLS INTRODUCTION Austin -Foust Associates, Inc. (AFA) has been retained by the Desert Sands Unified School District (DSUSD) to examine pedestrian safety and access in crossing the streets in front of John Glenn Middle School and Amelia Earhart Elementary School. The report summarizes that investigation. ANALYSES John Glenn Middle School Analysis John Glenn Middle School (JGMS), with 1,070 students, is situated on Miles Avenue just easterly of Dune Palms Road and adjacent to Amelia Earhart Elementary School (AEES). Parent access and drop- off is via a one-way eastbound circulation system with two driveways (one entry and one exit only) on eastbound Miles Avenue. The entry driveway accommodates both right and left -turn entries, while the exit driveway is limited to right -turn only by a raised median constructed on Miles Avenue. Verbena Drive forms a Tee intersection with Miles Avenue at a location that is offset by approximately 75 feet from the JGMS entry -only driveway as illustrated in Figure 1. Peak period arrival and departure traffic counts to and from the JGMS visitor/faculty parking lot were conducted in December 2002. These counts (included in the appendix) reveal the AM peak period lasts about 30 minutes (beginning at 7:00 AM), with a peak volume of about 125-130 vehicles entering and exiting during a five minute period (i.e., about 25 vehicles per minute). The afternoon peak period is considerably less congested, with only about 40-45 vehicles entering and exiting in any 5 minute period. With this much vehicular activity, particularly in the AM, concentrated into such a brief period of time, it makes pedestrian crossing of Miles Avenue in front of the school difficult at best and potentially hazardous as thru-traffic on Miles Avenue does not stop. In order to both accommodate pedestrian crossings of Miles Avenue and provide adequate safety, a traffic signal is needed at the intersection of Verbena Drive and Miles Avenue. This would be a relatively simple signal operation with the pedestrian crosswalk placed across the east leg of Miles Avenue. The vehicular movements, which are limited to right -turn only to/from Verbena Drive and westbound left -turns into the school's entrance, would Desert Sands Unified School District 1 Austin -Foust Associates, Inc. (AFA) Pedestrian Access to John Glenn Ivliddle/Ainelia Earhart Schools 766007Rpt2.doc 16 F \ \ Y ....................... 3Mi3AM SilW in ti 'J1iIDRl4i 1LTD►� l �g 1 -N 2=74i mum � g n 0 n <l in �g 17 remain unchanged. However, a simple pedestrian crossing signal would be installed that stopped the eastbound and westbound traffic on Miles Avenue. This would leave access to/from the school entrance and exit driveways unaffected, except that exiting traffic would see gaps in eastbound traffic stopped for the pedestrian signal, thereby assuring easy discharge of the parking lot. Thru-traffic on Miles Avenue would be stopped, but only to allow pedestrians to cross in controlled groups rather than randomly. The resulting delay to motorists would be minimized and perhaps even improved over the existing uncontrolled situation. In either case, the signal would not create any significant congestion or delay to Miles Avenue and the school's two driveway operations (both entry and exit) would be facilitated. Amelia Earhart Elementary School Analysis Amelia Earhart Elementary School (AEES), with its 670 students, is situated on Dune Palms Road directly across the street from Desert Crest Drive, a quiet residential street as indicated on Figure 2. Two vehicle accesses to the site are provided on Dune Palms Road south of Desert Crest Drive. One driveway serves the parent access/student drop-off and visitor parking lot. The other driveway is bus/faculty parking only. The parent drop-off/visitor parking driveway exit is limited to right -turn only, but there is no physical median barrier (other than signing and school administrative pressure) to enforce this restriction. Field observation reveals there is a need to accommodate pedestrian crossings of Dune Palms Road at some location in front of the school. Three potential locations for signalization were identified. These are: 1. The parent/visitor driveway 2. The Desert Crest Drive intersection 3. A midblock location on Dune Palms Road north of Desert Crest Drive Vehicle counts of the peak morning arrival and afternoon departure (including Kindergarten at lunchtime) were obtained in December 2002 (see appendix). These counts indicate peak activity occurs during a 30-minute period in the AM, beginning at 8:25 AM and 40-minute period in the PM, starting at 3:00 PM. During these periods a peak five-minute arrival rate of 59 vehicles (12 vehicles per minute) and peak five-minute departure of 77 vehicles (15 vehicles per minute) were observed. Desert Sands Unified School District 3 Austin -Foust Associates, Inc. (AFA) Pedestrian Access to John Glenn Middle/Amelia Earhart Schools 766007Rpt2.doc 18 I -ij I i i n I I • 19 EVALUATION OF POTENTIAL PEDESTRIAN SIGNAL LOCATIONS The right -turn only restriction for exiting the parent/visitor driveway largely disqualifies this location as a potential signalized intersection since the exiting movement would be right -turn only which can be completed on the red indication. In addition, there is a crest vertical curve in Dune Palms Road, which obscures a motorist's vision of any marked crosswalk or small children crossing at this location. Similarly, placement of a pedestrian signal northerly of Desert Crest Drive means children coming from the south have to pass their main destination to cross the street then walk back. Experience shows it requires a major effort on the school's part to ensure children follow such a circuitous and out -of - direction path to safely cross the street. As a result, it is concluded that most practical location for a pedestrian signal is across the north leg of the Desert Crest Drive intersection. Placing the crosswalk on the north leg eliminates the possibility that motorists turning right on red from Desert Crest Drive will accidentally hit a pedestrian. All too often pedestrian accidents at signals are a result of right-tums on red. In addition, when left -turning motorists are exiting Desert Crest Drive they have a clear view of the crosswalk and can yield to pedestrians. Finally, this location provides the best visibility due to the crest vertical curvature in Dune Palms Road. Installation of a new pedestrian crosswalk at this location will require a new sidewalk to be constructed on the school grounds which leads directly to the area in front of the Administration Building. USE OF LARGE PARKING LOT A Parent/Teacher Organization (PTO) suggestion has been received in which it is proposed to utilize the large parking lot (i.e., the one located between John Glenn and Amelia Earhart) for parent drop-off instead of bus loading. A review of this conceptual circulation change reveals it simply makes a longer on -site queue for student drop-off and does not address the root problem - - access to/from Dune Palms Road. Currently, the student drop-off involves a right -turn from Dune Palms Road, a counterclockwise circulation and a right -turn exit back onto Dune Palms Road. This type of circulation pattern is what has traditionally proven most successful at elementary schools. In reality, the PTO suggestion also uses the same concept - - i.e., counterclockwise circulation. However, the driveway on Dune Palms Road is full access with both left and right turns permitted. Allowing left turns would seriously restrict the capacity of this critical "choke point." So, while the PTO idea provides more on -site storage, it also limits the capacity of the main entrance/exit point, which is the critical issue during the peak 10 to 15 minute period. Desert Sands Unified School District 5 Austin -Foust Associates, Inc. (AFA) Pedestrian Access to John Glenn Middle/Amelia Earhart Schools 766007Rpt2.doc 20 CONCLUSION In summary, it is concluded that school pedestrian signals are justified on Miles Avenue at Verbena Drive (across the east leg) and on Dune Palms Road at Desert Crest Drive (across the north leg). Similarly, the use of the large parking lot with its full access entrance on Dune Palms Road is not recommended since the loss in capacity would more than offset any increased on -site storage that results. ro Demert Sande Unified School District 6 Alictin-Frmict AccnriateS, LnC ;A�A) Pedestrian Access to John Glenn Middle/Amelia Earhart Schools 766007Rpt2.doc 21 APPENDIX 22 CITY: INDIO AMELIA EARHART ELEMENTARY SCHOOL Start 9:00 Out 3:2S Enrollment 670 FILENAME: 1211004A DATE: 12/13/01 DAY: THURDAY a i � r"-.� -x-y� r y4 �"' r "�•� 7� a tee, { 3��""� E ?' � a 1 1 r- �'. � �, � 1 � u��+y� T'"� � a—...._ a++a...�� G� .�_�S 1 L.�! � L•a�S.2u.Ritsf� x.t_a t._J PEAK Noun AM 336 7 286 0 629 k35.1:10 PM IGnderaarden Starts 11AS 10:30 : 14 0 3 0 17;. :35 2 0 3 0_ :40 4 0 1 0 :..." :45 0 0 0 0�0 : 50 a 1 0 0 0W.. ._. :55 7 0 4 0 11:00 5 0 1 0 t ;.BAR- , :05 6 0 4 0 • 1QL. 1 :10 15 7 0 E- :15 8 0 28 06 :20 4 0 6 0 :gy1Q •25 4 0 1 0 ww,5�44: 129` 23 CITY: INDIO AMELIA EARHART ELEMENTARY SCHOOL Start 9:00 Out 3:25 Enrollment 670 FILENAME: 1211004A DATE: 12/13/01 DAY: THURDAY AM IGndergarden out 1:10 12:30 : 3 1 5 0 :354, 0 '- 1 p :45 11 0 5 0.6>:: :50 .n 6 0 4 0 w 10Y :55 1 0 5 0 x`'6 :05 ' 13 0 3 01b', y :10~ 11 0 38 0 Y'49 :15 4 0 13 0 :20 5 0 14 0 :25 : 3 0 2 0 5 :30 ' 8 0 4 0 - :.-"i-V . :35 m 6 2 4 1 3-. :40 w 5 2 2 2 Schnnl nut 3t25 3:00 ` 31 0 18 0 49-.:,.:,.:-' :05 ' 13 1 16 0 :10 ' 29 0 13 0 "; 42 .15 22 1 21 0 :20 44 4 y 19 067._.:: :25 35 1 35 0 _....7.1: :30 ! 32 0 _ 62 0 :35 16 0 77 0°: :40 ' 11 0 46 0 a i.F't'iy :45 3 0 - 10 013:Y :50 ; 1 0 10 0 z p ;"HOUR. 237 7 329 0 573 GRAND RAN 740 21 786 3 1550 TOTAL 24 CITY: INDIO JOHN GLENN MIDDLE SCHOOL FILENAME: 1211005A Start 7:30 Out 2:04 Enrollment 1038 DATE: 12/13/01 DAY: THURSDAY 6:40 9 0 :45 6 0 4 0 :50 12 0 6-r :55 t ' 13 2_ 10 0�'5 4' 7:00 31 1 = 22 0�_ le :10 41 0 29 0 y' r-ww C, :15 62 0 6 49 0_- :20: 82 2= 70 1 rt5��' :25 136 1 123 :30 .. 68 2 63 25- :35 13 1 14 0 =28 •qp g16 1 7 0 :45 4 0 1 0�"'_ .. ti3 5 1 y 3 "FIN :55 .4 0 2 0 PE"" HMM AM s:4a7.40 503 10 420 4 937 :45 10 2 2 1 0 ._6 :50 : 12 1 3 I :55 y 18 2 7 2:00 14 2 '= 7 14 010 •05 , 37 1 34 r5 27 0 45 0 :15 11 0 34 0'4$�' 16 p 34 0X 30?y .25 13 0 19 0 , �32 : 30 A: 10 0 :s 19 0 29 L7: �' ' :35 6 0 16 0 :40 ` 7 0 •F 18 0 PEAK MUR'" 1:45-2M 181 8 238 3 430 25 - dp,* ATTACHMEP 4l Aktj_ STAR FLOWER TR Cfi r rw m CT Alf rn 11,40 1 ADWELL CC/) 'ii i[LIAM ST N NY 0 cn 1Q, m 4T. 15 ./ \� i m 7- N L -1 i! k DANDELION DR pr MILES AVE -A t, cw� 11% . __ LA _ aH SIN-TVd ANna _, _,-. �: „ �� .,. °� �-"""_' s,y r.._ is --- �-,.....«..—.. •`• "�" � �'P°'• - � -- ..��.�+.4�► . n j`J ■W�q! - ' s I l l 4qt �' .a 14 ALI:!E tia :apt 1 - Ir se fir{['¢. • � � 'F� f � ,�� } x = ... ,,.,. t.'.. .....rv'«i�•i.w��Y.Jn �-+ � ..c: � 3' a: � `. y .F ": •*"f 110 *`"�.('�i•�� A✓•r R V p 14 44 y .,- r-, ! > cn ,. yii yy il!• ... . «.. p. -. ..,, ,_�. _ �. r ti4 fir. ''1,_,r�•. M;�;. "��.`. :.... ..�:r;'^f '"� d�.#� T� 4?'.. 1 .M1 S y - M - �p -.w:.. .... ... . .... .- ... .+.-...... ... � .wrtm+ia4 .« w...,..m ,. ..�.+:. •.vs,e.w-.a.. sar® v-.�!,..' au. r •m „ . x :....Rw .irti � tN5• .ef_S^•a xr •_O•ZM.r . � �.� - .-... _ .-. rr— Is NOSH3JJ3r JL DANDELION DR WA < 6I CALLE SONRISA L A X 1L MILES AVE A* oil 7 W Amelia Earhart w4b� Elementary School 9 A, • M-4 AM low 0, abw gt DESERT CREST DR Cn e, -n 0, 10 Elm "FEW 41 4- vv wq 3 DESERT ROCK CT rm— �---5 , ` , Y , 111Z All —i STARFLOWER TR 71 Ni \-ad6o 4, -.-We WiLLIAM STONE WY Z � �n ...� ,�'• �� fir:.,''. WM � �A" - :•` ;,,:-�F •�.-, �..., �"�� '-�._ •� �; ,�;�' �4 zi F-,.7 t� DANDELION DR " jr l_ .� l� ' -T� .� �• �%w. � <�` „! l�lr .fi ;*. .f.,u: rtM ` A �+'�ti " "w�''"R�' "r'�i�'`.�i � --_ __. �.—..L.rr�'�4ti. �.•".!!!a!'` . � �" 3_�-�w MILES AVE Lj Ave } ` � \ �y� � t ) ` �, � . i r •'�'�Sf,� 1 .�.- ^" ni/�. ... :t r► .r ice, M.. ♦ ..... .,,, . ... '-'..f , o ' Z m r Z! s x ems'' ' ILT ( f • i JW <, Middle .x 1 s� ....... ;~-bon— _w"A ATTACHMENT 1 _ c DIAGRAM OF PROJECT LOCATIONS TO BE INSERTED HERE .l 30 ATTACHMENT 4-A City of La Quinta La Quinta Police 82-695 Dr. Carreon Blvd. Indio Ca. April 27, 2003 This letter is written to support the Cities of La Quinta and Indio's efforts at obtaining a Safe Route to School Grant to improve the safety of two local schools (John Glenn Middle School and Amelia Earhart Elementary School). Both of these schools are located either very near or on the border of these two cities. As a result, traffic safety in this area is a joint responsibility of the both the La Quinta Police Department and the Indio Police Department. Students at both schools either live in one jurisdiction and attend school in the other or vise versa. The La Quinta Public Works/Engineering Department has discussed with me several crosswalk/signal ideas that they have developed that will both improve the safety of children coming to and returning from these schools and assist with the increased traffic volume in the area. As the La Quinta Traffic Section supervisor, I often receive complaints about the safety in these areas from both parents and citizens. To date, organized enforcement programs have yielded little improvement in the problem. I support both Cities efforts at applying for and hopefully obtaining this grant to improve pedestrian safety in these areas. Sincerely, Sgt. Kevin L. Vest La Quinta Operations 82-695 Dr. Carreon Blvd. Indio Ca. 92201 760-863-8802 31 ATTACHMENT 4_B CITY OF INviv INCORPORATED 1930 Public Works Department Mr. Steven D. Speer, Assistant City Engineer City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253-1504 Subject: "Safe Route to Schools" Grant Request for Pedestrian Signals at John Glenn Middle School and Amelia Earhart Elementary School Dear Mr. Speer:' The City of Indio has been working in close coordination with the City of La Quinta and Desert Sands Unified School for the installation of school pedestrian signals for the John Glenn Middle School and Amelia Earhart Elementary School. These schools are immediately adjacent to each other and front on major arterial streets, namely Dune Palms Road and Miles Avenue. Traffic speeds have been observed well in excess of 50 mph and traffic volume counts have steadily increased in recent years because of the extraordinary rapid population growth in this area. The City of Indio strongly supports the "Safe Route to Schools" grant application prepared by the City of La Quinta to install school pedestrian signals on Dune Palms Road and Miles Avenue. The recently conducted traffic study clearly indicates that these signals are warranted. School crossing guards are stationed at the signalized intersection of Miles Avenue and Dune Palms Road. However, this location is too far away from both school entrances and causes unreasonable burden on the school district to assure that children safely cross the street at the proper locations. In addition, parents will have much less tendency to chauffeur children to and from school, thus reducing traffic congestion if the pedestrian signals are installed. In conclusion, we feel that this project merits serious consideration for funding under the SR2S Program. If you have any questions, or need additional information, please call any of the undersigned at (760) 342-6530. T. R re ,City Brad Ramos, Chief of Police AM'rM'O'A'TeW, WtgArn Director of Public Works CITY OF INDIO • 100 CIVIC CENTER MALL • P.O. DRAWER 17SS • INDIO. CA 92202 E, CEIVED . 1 2003 DEPARTMENT TELEPHONE NUMBERS. ALL IN 760 AREA CODE City Clerk 865-5437 City Manager 342-6580 Economic Development/Redevelopment 342-6510 _ Finance 342-6560 • Fire 347-0756 • Human Resources 342-6540 • City Hall Fax 342-6556 32 Police 347-8522 Fax 347-4317 • Engineering 342-6530 • City Yard 347-1058 • Senior Center 347-5111 Community Development Services/Building & Safety 342-6541 • Special Events 342-6532 • www.indio.org ATTACHMENT 4 _c LETTER OF SUPPORT FROM DSUSD TO BE INSERTED HERE 33 ATTACHMENT 4 D LETTER OF SUPPORT FROM PTO (Carol Ferraud) TO BE INSERTED HERE 34 ATTACHMENT 5-A L a CD 04 i co O r cc:ago 00 N v ! ! { c€ a p U) I N: Q; 0o ^ N I °' ?; c0 Li N C N ♦ j :3 Ni a_ N Go en N O O :. N N ° N CO O> i N c9 cfl C } O! O' a€ Z 1C1 N O LO i % O N CS iy W W 0 w �. r M _O O e- C W J m OS WQ_ _ -- - ----- -- — _ 4t M ce) O O M CD fM cM O M- O O O O O O O O O O O O O O � O U U Q i 0 V N N N e- st N N r- N O M r- - e O O . O N LO M N N LO CDF-4� to (D = W L ` cn O p e\- r- O e- O c +. c N 'D 7 D o0 O .- •- J W g Q f6 ° U O N O 7 O O= W Q �" U F- F- N U)F- (n LL U) Q F-U>J� ?(1)OwZ 2 w a Q _ M M M M M c`) M cM O tt O tt CD v O CD 'IT CD tt Cl It O tt O CD Cl Cl i cs 00 J CD CD O CO Co CD co O CM O tt LA c) c0 O co O O co s1 fD tD w J j Z r- p �- O O O O N r N N N M tt 7' N N tt j N 00 O O r C O F- Z � r" -D .- c O N a > > _ i co O O (_� U U d a c N O N LL 7 ~ N F- fn > ~ F.. I_" a) F- F=3 � ° ca co ° tom± V F}--�fA�� F- —_ o UWUWW in a LL FL Q LL U Z U) — N �, >. >+ A >+ >� �0 >+ >. >+ m 'D -D 'D cC m m 'D m D F- W c0 f0 m m m •'O O c4 m m f0 - ~ Q OW ON O O O O O M O N O _ W Go M N O CM LU co) - � F _ U - w Z w a z Q C C (D to m N N N •C U C N C dLLJ U s c o c U U) Q ' ° aai LL }' d cm L j LL C W ` > O C «+ Ul N f D Y N t- 7 0 C O .O. L Q. m N O N � a U = O c CL c o c a o ° "D a o a a m Q D c ° a U ¢ a m to o u x .. a 3 rn U Q 3 fl ° 3 N U U w a� c � `� Q Q > Q o Dn m Q c c Q ca a N U- c d a c Q c` ° ° o 7 fn N C U U C Ll. U N ` 0 C O cs co c0 U Q in O ° O U E mo a a U °- a >, > O a �, c c c >, y o c° H 0 m v a� �a .. .D -D 0 ._. - o o Z N a U a Q u) U a a U v Q m a U U) U U U a a Y iN F- to _. _ _.. .......... ...........-........ _ _.. .... ..._.... ...... ........... .- IN ico Y = rn � cn a` C 0 a m c T U) U mo co tLn � N U � N w 5 44 OF T'9 COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Approval of Application for SB 821 Bicycle and Pedestrian Facilities Program Grant Funds for Installation of Sidewalk on Avenida Bermudas Between Avenue 52 and Calle Estado RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an SB 821 Program grant application in the amount of $59,880 for the installation of sidewalk on Avenida Bermudas between Avenue 52 and Calle Estado. FISCAL IMPLICATIONS: The total cost for the proposed sidewalk project is an estimated $74,850. The City is proposing a 20% match (or $14,970). The City's share would be funded through the Redevelopment Project Area No. 1 Fund (Account #401-000-493-000), set aside for sidewalk improvements in the City's 2002-03 CIP. CHARTER CITY IMPLICATIONS: None for this action. BACKGROUND AND OVERVIEW: On April 15, 2003, the City of La Quinta received notification from the Riverside County Transportation Commission (RCTC) regarding the availability of SB 821 Program funds. Section 99233.3 of the State Public Utilities Code sets aside 2% of the Local Transportation Fund in each county to fund facilities for the exclusive use of pedestrians and bicyclists. For FY 2003-04 (beginning July 1, 2003), it is estimated that $949,700 will be available countywide. The City has been awarded funds under this grant program on several occasions in the past and proposes to apply again during this cycle. The City's proposed project for the upcoming Fiscal Year involves the installation of sidewalk on the east side of Avenida Bermudas between Avenue 52 and Calle Estado. The SB 821 draft application is included as Attachment 1 and is essentially complete; however, maps and photos will be attached to the final application package. The grant application is due to RCTC on May 30, 2003. This sidewalk project was chosen to fill in a missing link between Calle Estado and Avenue 52. This link will provide access to the Fritz Burns Park from the Village area. In addition, it will provide continuous sidewalk to residents who live in the Cove and wish to walk to the Village area. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve an SB 821 Program grant application in the amount of $59,880 for the installation of sidewalk on Avenida Bermudas between Avenue 52 and Calle Estado; or 2. Do not approve an SB 821 Program grant application in the amount of $59,880 for the installation of sidewalk on Avenida Bermudas between Avenue 52 and Calle Estado; or 3. Provide staff with alternative direction. Respectfully submitted, Terry D eringer, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Draft SB 821 Program Grant Application for FY 2003/04 2 ATTACHMENT 1 Avenida Bermudas Sidewalk Project May 30, 2003 Insert picture Fiscal Year 2003-04 SB 821 Bicycle and Pedestrian Facilities Program Project Application Submitted to the Riverside County Transportation Commission Prepared by the City of La Quinta FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS I. APPLICANT INFORMATION Lead Agency: City of La Quinta Address: 78-495 Calle Tampico La Quinta, CA 92253 Contact Person: Terry Deeringer Title: Management Assistant, City Manager's Office Telephone #: (760) 777-7041 Fax #: (760) 777-7101 E-mail Address: tdeering@la-quinta.org II. PROJECT BUDGET AND SCHEDULE* Revenue: Amount SB821 Requested: Amount Local Match: Total Project Cost: Expenses: Engineering/Admin/Inspection: Right -of -Way Clearing and Grubbing Construction Other (Contingency) Estimated Starting Date: Estimated Ending Date: *See Attachment s 1 & 2 $59,880 ( 80%) $14,970 ( 20%) $74,850 (100%) $12, 900 -0-. Included as part of Excavation $55,150 $ 6,800 October 2003 April 2004 4 FY03/04 SS 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS III. PROJECT DESCRIPTION Indicate the nature and type of project(s) proposed, design considerations and average daily auto traffic levels in area. For sidewalk proposals the following MUST be provided - In residential areas indicate the number of residences along the segment. Where schools are served, pro vide the total enrollment as well as the number of students who walk to school along the roadway section identified for improvement. If sidewalks are available across the street from the project segment, this must be stated. (Attach additional pages if more space is needed). The City of La Quinta is proposing to install a 6-foot PCC sidewalk on the east side of Avenida Bermudas (from Avenue 52 to + /- 745 feet north) ending at Calle Estado in the "Village" which, at the current time, is a two -street commercial area containing restaurants, library, post office, community policing station, and a variety of small business offices. The proposed sidewalk will cover approximately 4,470 square feet and will contain 13 handicap access ramps. Average daily traffic level per day is vehicles on Avenidas Bermudas. The Fritz Burns Park is also located at Avenue 52 and Avenida Bermudas, and the La Quinta Community Park is located one block west of the Village. These parks, as well as the Village amenities, draw area residents throughout the year. The sidewalk will provide a safe, convenient route from the parks to the Village. IV. PROJECT DESCRIPTION Address the project benefits according to the following project Selection Criteria. A discussion of the criteria and assigned scoring points are included with the Call for Projects Transmittal Letter. 1. Use The proposed sidewalk will be used by area residents to access the Fritz Burns Park and the Village. There is no sidewalk on the west side of Avenida Bermudas from Avenue 52 to Calle Estado. Placement of a sidewalk on the east side of the street will provide pedestrian (and particularly handicapped pedestrians) access to and from the Village to the Fritz Burns Park and the rest of the neighborhood adjacent to both, which is called "The Cove." 2. Safely There are currently no sidewalks on either side of the street on Avenida Bermudas between Avenue 52 and Calle Tampico. Installing the proposed sidewalk will ensure safe passage for pedestrians traveling along this stretch of road. 5 FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS 3. Importance as a Transportation Alternative This project will provide a convenient transportation alternative for area residents traveling to and from the Cove neighborhood, Fritz Burns Park, the La Quinta Community Park, and the Village area, which contains restaurants, the library and post office, and numerous businesses. This sidewalk would provide a transportation alternative for area residents frequenting these facilities. 4. Missing Link, Extension, or Connectivity The proposed sidewalk on the east side of Avenida Bermudas will complete a missing link - connecting with existing sidewalk to the south, which leads from the residences in "The Cove" neighborhood to the Village commercial area. Matching F, unds The City of La Quinta is providing a 20% match for this project. 5. Population Equity To be calculated by RCTC 6. Physical Accessibility Enhancement The sidewalks will be constructed within ADA guidelines and will include access ramps. This will enhance access to the Fritz Burns Park, the La Quinta Community Park, and the Village area. V. Please attach an 8 1/2 x 11 map showing project(s) location, limits, and existing pedestrian/bicycle facilities. Photos of project site are encouraged. VI. CERTIFICATION I certify that the information presented herein is complete and accurate and if this agency receives funding it will be used solely for the purposes stated in this application. Additionally, I understand that if funding is received, RCTC will be provided with a Minute Action from our governing board approving the initiation of the work effort. 6:. FY03/04 SB 821 Bicycle and Pedestrian Facilities Program CALL FOR PROJECTS Signature Title City Manager Date Attachment Index: 1. Project Budget Breakdown 2. Project Schedule 3. Map of proposed site 4. Data sheet on average daily traffic levels S. Project location map 6. Existing pedestrian/bicycling facilities map 7. Photos of project site 7 EXHIBIT B CITY OF LA QUINTA ATTACHMENT 1 PROPOSED SIDEWALK IMPROVEMENTS AVENIDA BERMUDAS (Avenue 52 to Calle Estado) TOTAL PROJECT BUDGET Item Qty Unit Unit Cost Total Mobilization 1 LS $2,500.00 $2,000.00 Clear and Grub 1 LS $7,500.00 $7,500.00 Traffic Control 1 LS $1, 000.00 $1, 000.00 6' PCC Sidewalk 4470 SF $5.00 $22,350.00 Handicap Access Ramp 13 EA $1,100.00 $14,300.00 Relocate Back Flow Preventer 3 EA $1,000.00 $3,000.00 Signing and Striping 1 LS $5,000.00 $5,000.00 TOTAL: $55,150.00 TOTAL ESTIMATED CONSTRUCTION COST: $55,150.00 ENGINEERING: $5,600.00 INSPECTION/TESTING: $4,300.00 ADMINISTRATION: $3,000.00 SUBTOTAL: $68,050.00 CONTINGENCY (10%): $6,800.00 GRAND TOTAL: $74,850.00 Project Description/Limits: 1. Construct 6' PCC Sidewalk on the east side of Avenida Bermudas from Avenue 52 to Calle Estado. C= IN` �- tn zuj "�. LLI > O: IUY Nr... : < loo m Ou ' Z0JW m cy Q gzp Fri oUn to Q O t y tC M M M M M :O _ Z.)m Z) m maa' :� d O ? a, U� a of N N R V �w In 0 y c '3 c cn ►- F- z w > Q ._._..EM M M M M M O M O Ma' :O '• fo t0 10 0 0 0 %n co1h a a -r N :3 M m .b 0 '3 3 o a F d 3 � ,'_ 3 c 7 F- m 3 c I T O m m 't0 :0) T T T m m m V] N O h M m O M m 'O y) T m 13 N >. ta :O -M m 'O T m T : m t0 `T : T m 'if7 fm m OJ m E (D i Yl t-' U Q 12 ;O o U is =E m L c 0 y 7 'O c m 2 a N Q m m .c O` m O O iN (c* 0 'c umi 8 `- o as a m a u c d N ii O (U c a a c m ' � o, a g U 16 E m c E rr a v m ¢ v U) U a 0 Z Y ! C O a U a F- iQ N !M iN i0 !~ I� IM i0 � !� tV ATTACHMENT 2 C V m m C N O N m m F- m l0 C C 2 2 x x w w mm E cL m E E 0 (n a N m VI c m g �1 b N a Y — CL F- Un -i tl 1 —ATTACHM - a Rvo AVENIDA MONTEZUMA . _ CALLE ESTADO AA 2 _ VIM s z �" CALLE ESTADO z � _ _ a i v � r a — — a ± 3c cn GALGE CADiZ - a r = m =— r z z _- 1 � a CA HlbALGD -_ f - - r t i !t CALLS BAtE�p _ - s - NA MON~_ - Tr s - jpr T j s jp"S411 T CALLS or _L t ATTACHMENT 4 DATA SHEET ON AVERAGE DAILY TRAFFIC LEVELS TO BE INSERTED qP 4 Existing Class 1 Bikeway E Indio Existing Class 2 Bikeway * °`• Y m Westwar Ho ' „` t� .,,,■ •' ,� • w • °_°�- ___ Existing One-way Class 2 Bikeway a F, �, x, ' . co Proposed Class 1 Bikeway ;�r, _ •„ r +Cn;Jx• !' • •,.' Class 2 with Future Widening _ is Hw 111 A Class 2 Bikeway would be feasible: Y .' + •'• ,.° with at least 12-foot traffic lanes 3 I I + •.•••,�" with 11- and12-foot traffic lanes Ave 48 with 11400t traffic lanes .■• _ - ■ with 10- and 11-foot traffic lanes with 10-foot traffic lanes 0 0.5 1 1.5 Miles `lot '" Ave 50 • ■ -- ,M _ #If i'.-'G f .-ow YiV.s w r a. r r •.+�..s.a a..._•.rra-rr.-�-a-w-�r - - -_. Celle Tri1Pico i Ave 52---- V` r , # .� ( . ._ • r� r r r-r r Y r"� • Y i r..� � r . � � i H rrr••rr•■ �\ �� LaT � Quints • w _ i - - -- - + - m m , • r C r *" Ave 54 r , r ' i Calle Tecate 12 ATTACHMENT l PHOTOS OF PROJECT SITE TO BE INSERTED 13 COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Approval of the Declaration of Surplus Property RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: l3 STUDY SESSION: PUBLIC HEARING: Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City has accumulated obsolete and non-functional property items over the last several years. The equipment has little or no market value. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or 2. Do not approve the Declaration of Surplus Property declaring the items listed in Attachment 1 as surplus and authorize staff to place the surplus equipment with an educational organization or discard the property by other legal means; or 3. Provide Staff with alternative direction. Respectfully submitted, M. Falcolner, Finance Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 : Declaration of Surplus Property 2 ATTACHMENT 1 l"' Z • E �y Q Q � cn J W LL 7 o — CL E �- cn O 0 LMIT 1,OILOII")ICOIOOIOI)i O Ln tf) 00 M � Ln N +; a +r o. +-+ a +r a +- a ++ a +- a +- a +.; a +-+ a +- a +- a +-+ a +r a +� a +; a +.+ a +j a +-, a ++ a +-+ a 4 � a +- a 4, a +-+ a +- a +-J a +r a 0 0 0 0 0 0 0 0 a) 0 0 0 0 0 a) 0 0 0 0 0 0 0 0 0 0 0 0 0 a) 0 a) 0 (D 0 a) 0 a) 0 aD 0 (D 0 (D 0 a) 0 O 0 a) 0 m 0 (D 0 a) 0 () a) U a� U a) U a� U a) U a� U a� U (D 0 0 a) 0 0 0 a) U aD U a) U a) 0 aD 0 (D 0 a) 0 (D 0 a) 0 a) 0 a) U U C c co C co C co c co C co c co c co C c co C co c co C co c co C co C co c M C co C co C co c M C co C co C co C co c co C co c m co C c_ c c_ c_ c_ c_ c_ co c c_ c_ c_ c_ c_ c C c c c_ c_ c_ c_ c c c_ c_ c_ c_ LZ LL LT- LZ LE LZ LE LT- LZ L1_ LE LZ LE LE LZ LE LL LZ LZ LZ LZ LZ E LE LL LL LZ LZ 0 L Q m CO CO m m CO m Q Q Q Q Q Q Q ca co O� co O m m m m m m m m m u O O zz .- (O O Q) M 00 't N d' M r' 00 O LO N ^ 00 m (0 M T- rl- r- M (0 M C'M M LO Q O Q I- O 0 M O LO 00 d' M 00 0 c0 M d N M I� 00 N d' O I- Oo (o N N N 0 O 0 (O (O d' (0 CM CO LO �- Q O LO t0 o Lo 00 O LO O d' (`M OO d' d' d d' O O ('M 0 O N 00 O LA 0 LO 0 LLB 00 co M O d' d' d' N '�t � M r- r- ,= Lo � M n d' (O 0 00 r, (O F, � O M N co N M d' M d M M 0 0 �-- N r- d' N N Q CO M U M U M U M U U c0 O 00 Lo 00 00 M O O M 0 O O N N N M M m d' ('M>»Z0 LO (O(O O o 0 0 0 0 0 0 0- a a a +..� �� +-0 +� +J +� +r +-- a; a' °' a; a� a; a, a; +., +••0 +J +� +J +r +r o o O o 7 > > > > > > > > c c c c c c c c c'c'c'c'c'c'c O O O O OLCLCL �' CL aaaaaaaaa E E E E E E E E E OL rL cL d- d. cL cL cL O O O m J co J fo J to J O O O O O O O O O U U U U U U U U U co 0 m_ a Y +� o _O aD 2 O O M LA _O O M 0000000 co co O >' O O a NONNNN� -0 -0 � co N E0000000 >,O >->.>.>U) ss o 3 >,ornrnrnrnrn�� C a) co U Ln LO Ln LA Lc) 3> �cl)� o 0 C o aacLcLcL n C W CL d 4O Lu + � +� � 0 ~ ~ 0 +r C co co co co co Y coo 0 0 0 0 0 0 U M O O N "y=tcrG�r� ti5 �MOF7l� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: 1-41 Authorization for Overnight Travel for Three Members of the City Council and the City Manager STUDY SESSION: to Attend the League of California Cities Executive PUBLIC HEARING: Forum in Monterey, California to be Held July 16, 17 and 18, 2003. RECOMMENDATION: Approve authorization for overnight travel for three members of the City Council and the City Manager to attend the League of California Cities Executive Forum in Monterey, California to be held July 16, 17 and 18, 2003. FISCAL IMPLICATIONS: Expenditures for this conference are estimated as follows: Registration $ 370 Travel $ 300 Hotel $ 600 Meals $ 300 Total $1570 TOTAL (for four) $6280 Funds for this conference attendance will be contained in the Fiscal Year 2003-04 Preliminary Budget which will be presented to the Council for consideration in June. Funds will be available in the Legislative Program's Travel, Training and Meetings Account (#101-101-637-000) and the City Manager's Office Travel, Training and Meetings Account (#101-102-637-000). CHARTER CITY IMPLICATIONS: None. 11 r j- U BACKGROUND AND OVERVIEW: The League of California Cities is offering a Mayors and Council Members Executive Forum in Monterey, California, July 16, 17 and 18, 2003 (Attachment 1). This event will focus on current state budget information, California's housing crisis and maintaining the public's trust in local government. Mayor Adolph, Council Member Henderson and Council Member Osborne have expressed an interest in attending this meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for three members to the City Council and the City Manager to attend the League of California Cities Executive Forum in Monterey, California to be held July 16, 17 and 18, 2003; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Terry Deeringer, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. League of California Cities Executive Forum Announcement 2 ,ko%3 ED 1898 • I �i Leaque of California (dies 0 O�k"NG TOGE�I LEAGuE OF CALIFORNIA CITIES 1400 K STREET SACRAMENTO, CA 95814 916 658.8200 ATTACHMENT 1 MAV 12 M ftnnoucing ane VWMAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM Wednesday, July 16 - Friday, July 18, 2003 and ACADEMY WORKSHOPS Friday, July 18 - Saturday, July 19, 2003 Monterey Conference Center, Monterey, California You Will Want To Attend If You Are A... ➢ Mayor ➢ Council Member ➢ City Manager You Will Benefit From These Two Programs By... ➢ Empowering yourself with current state budget information ➢ Gaining a better understanding of California's housing crisis ➢ Learning how to maintain the public's trust in local government ➢ Making and renewing valuable contacts and friendships (5 4 ➢ VEarning Advanced Leadership level credit in the League's Mayors and Council Members Academy (MCA) Hotel Reservation Deadline Tuesday, June 10, 2003 Registration Deadline Friday, June 20, 2003 3 Executive Forum Preliminary Program Wednesday July 16, 2003 Please Note: Session times, titles, and topics are subject to change. Registration and CityBooks Open - Monterey Conference Center 10:00 a.m. - 5:00 p.m. Welcome to Office - Introduction to the League of California Cities 12:30 - 1:30 p.m. This session is intended primarily for those who are recently elected, or have not yet participated in the League's Mayors and Council Members Institute, and provides a solid introduction to the League's resources available to help you serve the public. Opening General Session THE STATE OF AFFAIRS OF CITIES — OBSTACLES AND OPPORTUNITIES 2:00 - 3:30 p.m. An overview of cities' situation in the formation of the state budget, the realities impacting cities' options, and opportunities for cities to wield influence to the long-term advantage of local government and the public. General Session MAINTAINING THE PUBLIC'S TRUST WITH PRACTICAL ETHICS 3:45 - 5:15 p.m. Cities are in a unique position to gain public confidence, influence funding and create community. No level of government is as well positioned to gain the public's trust and engage its support as are cities. However, trust, once lost, is very difficult to restore. Recognize how good judgment can preserve the public's confidence and foster creation of great cities. Welcoming Reception 5:30 - 7:00 p.m. Enjoy this chance to renew old friendships and make new ones that will help you do your job better. This will be your chance to meet the League Corporate Citizens who will be joining us at the Executive Forum. Executive Forum Preliminary Program Thursday July 17, 2003 Please Note: Session times. titles. and tonics are subiect to chance. Registration and CityBooks Open - Monterey Conference Center 7:30 a.m. - 5:00 p.m. Concurrent Breakfast Issue Briefings and Discussion Forums 8:00 — 9:30 a.m. BRIEFING: SETTING SENSIBLE TECHNOLOGY POLICIES FOR YOUR CITY Have you heard of working smarter and not harder? Technology is a key factor in working smarter. From communicating to finding needed information on the web, technology affects the way we work, play, and manage our lives and those we represent. Learn what your city can do to set sensible technology policies. BRIEFING: WATER SUPPLY- HOW DOES A CITY PREPARE FOR THE FUTURE? Water sustains life and our supply of water is a growing concern. The public has a heightened awareness of potential shortages. Learn how to make better decisions on housing and redevelopment, as water becomes a more serious issue. FORUM: INVESTING IN THE FUTURE — CONNECTING WITH THE NEXT GENERATION OF CITIZENS How can you help the next generation of citizens become interested in city government? Learn what is being done to promote youth programs and local government so your constituents of the future are connected to their city. FORUM: SERVING OTHER CULTURES California is a collection of cultures. Effective communication with diverse cultures in your community is always a challenge. This interesting discussion explores what others have tried and what has been successful so you can be more effective. FORUM: SMALL CITIES — INFORMATION AND ANSWERS Small cities with populations under 15,000, that are not adjacent to larger cities, have unique issues and problems. Here is a chance to participate in a round table discussion to share solutions among officials from smaller cities. General Session CITIES' LEADERSHIP ROLE IN PROVIDING HOUSING 10:00 - 11:45 a.m. This session will look at the various and conflicting issues defining California's housing crisis, how all cities are affected and how cities are taking the lead in solving the problem. Consider the options available to cities and how you can create the climate to exercise those options. General Luncheon Noon - 1:45 p.m. IS CALIFORNIA DREAMING? TIME TO WAKE UP! What are the major issues facing California in general and specifically for cities? Budget, education, and housing are just some of the major topics of public interest. Find out more at this luncheon. .., .3 Thursday July 17, 2003, continued Please Note: Session times. titles. and tonics are subiect to chanee. Concurrent Sessions 2:00 - 3:15 p.m. ALTERNATIVE FUNDING SOURCES FOR CITIES — PART I The California budget crisis has many angles. Cities, ideally, would be independent of state finances. Learn how some cities have been creative with alternate funding sources and how you might adopt these sources to your city. Part two follows at 3:45 p.m. NPDES AND STORM WATER ISSUES BRIEFING A storm is brewing over California and it is about water. City engineers and public works directors are not the only players. The National Pollutant Discharge Elimination System (NPDES) controls water pollution by regulating point sources that discharge pollutants. What do you, as an elected official, need to know in order to guide your city's policies? Come find out. FACILITATOR SKILLS FOR ELECTED OFFICIALS - PART I If you are a mayor, vice mayor, mayor pro tem or committee chair, these sessions are for you. Whether you are new to office or a seasoned veteran wanting to hone skills, learn how to run different kinds of meetings and not lose control. How do you get discussion started? How do you manage it and close it down? How do you handle those difficult participants? How can you help a group come to a decision? The public usually sees you demonstrating your leadership at the city council meeting or on TV, but that isn't the only place where you have to "perform". Therefore, build your image by perfecting your public facilitator skills for use in meetings and everyday conversation. Part II follows at 3:45 p.m. TRANSPORTATION FUNDING ISSUES What is happening to local road and highway funding? How was TEA2 implemented and what is TEAS? Is protecting rights of way important? As an elected official you need this information to audit your city's policies and programs. COUNCIL -STAFF RELATIONS: HOW TO ANSWER THE DIFFICULT QUESTIONS City staff, in their relationship with elected officials, are often called upon to deal with complex issues that have political implications or overtones. This panel discussion is planned as an active and lively exchange of issues, problems and ideas, along with some "acting out" and demonstrations of how to handle typical "sticky" issues. Any elected official who makes decisions based upon city staff input should enjoy this session! Concurrent Sessions 3:45 - 5:00 p.m. ALTERNATIVE FUNDING SOURCES FOR CITIES — PART II This session will discuss creative funding options for cities and is a continuation of this topic from the 2:00 — 3:15 p.m. session. CREATIVE FUNDING SOLUTIONS FOR HOUSING (LATINO CAUCUS SESSION) The League of California Cities Board of Directors has designated a goal to expand the supply of housing in California in balance with the location of jobs. However, is `affordable housing' becoming an oxymoron in California? Listen to experts explore potential solutions to the housing crisis and creative ways to fund those solutions. ON Thursday July 17, 2003, continued Please Note: Session times, titles, and topics are subiect to change. PUBLIC SAFETY ISSUES - GANG MITIGATION, MEGAN'S LAW UPDATE, AND THE AMBER ALERT PROGRAM Public safety and security is on the mind of everyone these days. In general, gang activity has been increasing along with crime. Learn how Megan's Law and the Amber Alert System has helped to increase public awareness of crimes and help to solve some of them. FACILITATOR SKILLS FOR ELECTED OFFICIALS - PART II This is a continuation of this topic from the 2:00 - 3:15 p.m. session. Latino Caucus Reception 5:00 - 6:30 p.m. Evening Free Friday July 18, 2003 Please Note: Session times, titles, and topics are subiect to change. Registration and CityBooks Open - Monterey Conference Center 7:30 —11:00 a.m. Breakfast Issue Briefings and Discussion Forum 8:00 — 9:15 a.m. BRIEFING: HOT LAND USE ISSUES Learn about hot land use issues such as land acquisitions and casinos, and hillside development ordinances and how to set policies to deal with them. BRIEFING: COASTAL CITIES ISSUES What are the changes in the coastal commission and how does that affect your programs and options. Learn to better manage your city within these restrictions. FORUM: CITY -SCHOOL COLLABORATION What options and actions leverage resources in the public interest in the efforts to foster a good partnership? Discuss with others who want to achieve the same goal. FORUM: WE HAVE THE NEW TECHNOLOGY — NOW WHAT? What technology is available to make your life easier and how can you use it? Come prepared to discuss real problems and how technology can help solve them. FORUM: ATTRACTING TALENT TO YOUR CITY HALL What can you as an elected official do to help draw the best and the brightest to work for your city? Explore your options in this informative session. Friday July 18, 2003, continued Please Note: Session times, titles, and topics are subiect to chanize. General Session ENERGY AND PUBLIC UTILITIES ISSUES AND HOW THEY AFFECT LOCAL GOVERNMENT 9:30 — 10:45 a.m. How has the energy crisis affected cities? What options can you exercise when considering proposals that deal with energy in your city? Learn what some cities are doing to protect themselves from another energy crisis and how they manage the conservation of our natural resources. Closing General Session REPORT FROM THE CAPITAL — POINT / COUNTERPOINT 11:00 a.m.— Noon What do you expect from the Sacramento legislature? Listen to those who know and are known give a Capitol perspective on current events effecting cities in California. (Pending Legislative schedules) Adjourn Noon 8 } U Mayors and Council Members Executive Forum Wednesday, July 16 - Friday, July 18, 2003 Monterey Conference Center, Monterey, California (Please use the MCA Registration form to register for that program) We invite you to register on-line by going to our website www.cacities.org/events OR fill out this form completely and return it to the League of California Cities Please enter your name and title, as they should appear on your name badge and registration. Please indicate guest/spouse's name if attending (if guest/spouse is not a public or city official). Please complete one form per registrant. Confirmations will be mailed to the address designated below. Name Title Mailing Address Cite Zip Code Telephone Fax Email If you require special accommodations related to facility access, communication and/or diet, please contact our Conference Registrar at (916) 658-8291. Submit this Registration form by Friday, June 20, 2003, and receive a coupon worth $25 redeemable at CityBooks. League of California Cities Board policy allows city officials who wish to join a recognized diversity group to do so in conjunction with this conference. If interested in joining, simply include your dues when remitting your registration fee. Full Conference City Officials @ $370.00 Other Public Officials @, $420.00 All Others @ $470.00 Total $ One Day Only Please indicate which day you will be attending: ❑ Wednesday ❑ Thursday ❑ Friday City Officials @ $225.00 Other Public Officials @ $275.00 All Others @ $325.00 Total $ Latino Caucus @ $100.00/year Total $ Payment Information: Please note, the League is unable to accept purchase orders, American Express or Discover cards at this time. If paying by credit card please fax your registration form to (916) 658-8220. ❑ MasterCard ❑Personal Check ❑ Visa ❑ City Check Cardholder Name Credit Card Number Expiration Date Authorized Signature If paying by check or money order, please mail to: League of California Cities 1400 K Street Sacramento, California 95814 NOTE: All cancellations must be submitted in writing and are subject to a $50 processing fee. No refunds will be given for cancellation requests received after Friday, July 11, 2003 Registration Forms Must Be Postmarked or Faxed By Friday, June 20, 2003 1 ';' y After this date, please register on site. 9 HOTEL RESERVATION FORM Mayors and Council Members Executive Forum and Academy Workshops Wednesday, July 16 - Saturday, July 19, 2003 Monterey Conference Center, Monterey, California Please DO NOT return this form to the League of California Cities We invite you to reserve your room by going to our website Deposit Information: The hotel requires a deposit in the amount of the first night room rate. www.CaCltle5.Org/events Housing forms received without a valid credit card or check deposit OR fill out this form completely and mail or fax it to the will be returned and will not be processed. (No cash deposits Monterey Housing Bureau at (831) 648-5373. accepted.) Please make copies of this form if additional rooms are to be reserved. If faxing this form, please do not mail a duplicate copy. Phone reservations will not be accepted. Name Title Mailing Address City Zip Code Telephone Fax ( ) ) Email Arrival Date and Time ❑ AM ❑ PM Departure Date and Time ❑ AM ❑ PM Room Preferences: ❑ I will share a room with: ❑ Nonsmoking room ❑ Handicapped access ❑ Single -King ❑ Double - 1 Bed ❑ Double - 2 Beds There are no guarantees on room type, although the hotel will do everything possible to accommodate your request. Room assignments are based on a first -come, first -served basis Please make checks payable to: MCCVB-Housing Bureau PO Box 1770 Monterey, California 93942 Deposits by credit card, require the following information: Cardholder Name Credit Card Number Expiration Date Authorized Signature Please check the hotel of your choice: Doubletree Hotel Monterey $165.00 single/double (plus 10.05% hotel tax) Monterey Marriott Hotel $161.00 single/double (plus 10.00% hotel tax) If the above hotels are full, please refer to the next available hotel according to: Comparable room rate Proximity to conference site Confirmation: If you do not receive a confirmation via e-mail, fax or mail within 14 days after any transaction, please contact the Monterey Housing Bureau at (831) 657-6419. FAX completed reservation form to the MONTEREY HOUSING BUREAU at (831) 648-5373 Reservations Must Be Received no Later Than 3:00 PM on TUESDAY, JUNE 10, 2003 n' . OF COUNCIL/RDA MEETING DATE: May 14, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: 16 Approval of Council Member Henderson's Request For Re -Appointment To The Santa Rosa/San Jacinto STUDY SESSION: Mountains National Monument Advisory Committee PUBLIC HEARING: RECOMMENDATION: Approve Council Member Henderson's application for re -appointment to the Santa Rosa/San Jacinto Mountains National Monument Advisory Committee. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Santa Rosa/San Jacinto Mountains National Monument is accepting nominations for persons to serve as members of the Santa Rosa/San Jacinto Mountains National Monument Advisory Committee, managed under the provisions of the Federal Advisory Committee Act (FACA). Members of the Committee will advise the Secretaries of Interior and Agriculture on resource management issues as associated with the development and the implementation of the National Monument Plan. Attachment 1 is the Letter of Invitation from the Santa Rosa/San Jacinto Mountains National Monument. The positions would go into effect November 2003. The current call is for a 3-year appointment for the following positions: 1. A representative of the California Department of Fish and Game or the California Department of Parks and Recreation; 2. A representative of La Quinta; 3. A representative of Palm Springs; 4. A representative of a local consideration organization; 5. A representative of a local developer or builder organization. Council Member Henderson, who currently serves on the Advisory Committee, is seeking re -appointment for category 2 representing the City of La Quinta. The Santa Rosa/San Jacinto Mountains National Monument will accept nominations that are postmarked no later than May 31, 2003. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Council Member Henderson's application for membership on the Santa Rosa/San Jacinto Mountains National Monument Advisory Committee; or 2. Do not approve Council Member Henderson's application for membership on the Santa Rosa/San Jacinto Mountains National Monument Advisory Committee; or 3. Provide staff with alternative direction. Respectfully submitted, \4v" &Z�f a Terry Deer' ger, Management Assistant Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Letter from Santa Rosa/San Jacinto Mountains National Monument. 2 May -1. 2003 10:02AM PALM SPRINGS —SOUTH COAST F.O. In Reply Refer To: 1790/6240 CA668-70 April 16, 2003 Dear Sir or Madame, santu Rosa and San Jarintu Mountains Natinnal Monumtnt P.U. box 581260 690 West Garnct Avenue Nc)rth Pglm Spzi++p, CA 92258 Phone:760-251-4800 hx:760-251-4899 www-ca, blcr.&'*v/ Tn1M*Prine.v ATTACHMENT You are invited to prepare nominations for persons to serve as members of the Santa Rosa and San Jacinto Mountains National Monument Advisory Committee, managed under the provisions of the Federal Advisory Committee Act (FACA). Members of the Committee will advise the Secretaries of Interior and Agriculture on resource management issues as associated with the development and the implementation of the National Monument Plan. The positions would go into effect November of 2003. The Current call is for a 3-year appointment for the following positions: 1) A representative of the California Department of Fish and Game or the California Department of Parks and Recreation- 2) A representative of La Quints. 3) A representative of Palm Springs. 4) A representative of a local conservation organization. 5) A representative of a local developer or builder organization - The U. S. Department of Agriculture Forest Service and the U. S_ Department of Interior Bureau of Land Management cooperatively manage the Santa Rosa and San Jacinto Mountains National Monument. The Santa Rosa and San Jacinto Mountains National Monument will accept nominations that are postmarked up to May 31, 2003. Nominations to the Advisory Committee -should describe and document the proposed member's qualifications for membership on the Santa Rosa and San Jacinto Mountains National Monument Advisory Committee. Letters of reference from represented interests or organizations and any other information that speaks to.a nominee's qualifications such as a resume is also appropriate to submit. Attached are two background forms that reflect each Departments needs with respect to the Federal Advisory Committee Act appointment process. These documents should be sent to FACA Nominations, attention: Danella George, Santa Rosa and San Jacinto Mountains National Monument Manager, P.O- Box 581260, North Palm Springs, CA 92258. K . May-1 . 2003 10:03AM PALM SPRINGS -SOUTH COAST F-O. N0,0970 P. 3 The Secretary of the Interior and the Secretary of Agriculture will make appointments to the Committee jointly.. To facilitate Federal processes required by FACA, the Bureau of Land Management and the Forest Service have agreed to work jointly through the Department of Interior's FACA process in appointing committee members. Equal opportunity practices, in line with the USDI and USDA policies, will be followed in all appointments to the committee.. To ensure that the recommendations of the Committee have taken into account the needs of the diverse groups served by the Departments, membership should include to the extent practicable, individuals with demonstrated ability to represent minorities, women, persons with disabilities, and senior citizens. Additional information may be obtained from the Notice of a Call for Nominations for the Santa Rosa and San Jacinto Mountains National Monument Advisory Committee, as published in the April 16, 2003 Federal Register, or you may contact Danella George, Santa Rosa and San Jacinto Mountains National Monument Manager. Sincerely, Danella George Santa Rosa and San .Jacinto Mountains National Monument Manager Enclosures- AD-755 Application Form and the Department of Interior Form 2 El COUNCIL/RDA MEETING DATE: May 20, 2003 Consideration of an Appeal of a Planning Commission Denial of Sign Application 2002- 616 Amendment No. 1 for Champion Cadillac/Richard Hauke. Applicant: Graphic Resources RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Deny the appeal and uphold the Planning Commission's denial of Sign Application 2002-616 Amendment No. 1. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Planning Commission at their meeting of March 11, 2003 (Attachment 1), considered a request of Graphic Resources for Desert Automotive (Champion Cadillac) to modify their approval of the new sign program for the new dealership. The applicant applied for and received Planning Commission approval to modify the existing signs (SIMON MOTORS) for the new CHAMPION CADILLAC CHEVROLET dealership on May 28, 2002. At their meeting of March 11 th, the Commission stated they had put a lot of thought and discussion into their approval of the new sign program. Now the owner has installed signs that were illegal and is requesting approval of that illegal installation. Based on this information the Commission denied the applicant's request. Site Background: Staff noted the size difference during a review of the site and advised the applicant by letter on October 31, 2002, that the signs being installed looked bigger than those approved by the Planning Commission. The applicant submitted an inventory of the sign changes they wish to modify from the May 28, 2002 Planning Commissio ✓ , ; approval. The overall square footage of the new sign modifications, is 21 square feet more than what Simon originally installed. However, it is 134 feet larger than what the Commission approved on May 28, 2002 (Attachment 2). The chart below identifies the sign locations, the original sign program for Simon Motors, previous Planning Commission approval for the new Champion Motors, and the proposed changes. LARGE MAP SIMON COMMISSION PROPOSED MAP- LOCATION MOTORS APPROVAL REQUEST PAGE SIGNS MAY 28, 2002 NO. 1 of 5 Highway 1 1 1- Chevrolet - 88 sq. ft. 76 sq. ft 84 sq. ft Bowtie inc. two bowties inc. one bowtie 1 of 5 Highway 1 1 1 - 126 sq. ft. 57 sq. ft. 115 sq. ft Champion 1 of 5 Highway 1 1 1 - 88 sq. ft. 57 sq. ft. 48.5 sq. ft. Cadillac and Logo 2 of 5 Tower - Champion & Logo 129 sq. ft. 75 sq. ft. 75 sq. ft. & 3 sides (eliminated logos 5 of 5 for Chevy & Cad.) 2 of 5 West Wall- next to 56 sq. ft. 38 sq. ft. 37 sq. ft. shopping center 3 of 5 Service Drive Entrance 27 sq. ft. 40 sq. ft. 44 sq. ft. service - Cad & chevy 3 of 5 East Wall - 48 sq. ft. 35 sq. ft. 35 sq. ft. Simon Drive 3 of 5 Customer parking - < 9 sq. ft. > < 9.1 sq. ft. > < 12 sq. ft. > 4 of 5 Wall above Parts Dept. 14 sq. ft. 35 sq. ft. 92.5 sq. ft. with 3 logos 4 of 5 Monument sign 0 sq. ft. 50 sq. ft. 41 sq. ft. 5 of 5 Illuminated Awning with 3 0 sq. ft. 0 sq. ft. 25 sq. ft. logos TOTAL 576 sq. ft. 463 sq. ft. 597 sq. ft. INCREASE / DECREASE -1 13 sq. ft. + 21 sq. ft. from Simon Motors signs INCREASE / DECREASE + 134 sq. ft from Planning Commission approval of May 28, 2002 The applicant is requesting an illuminated awning with three logos on the eastern side of the building facing Simon Drive. Awnings are permitted, however, translucent, or transparent signs on internally illuminated awnings are prohibited. Staff has enclosed photos of the site (Attachment 3). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the appeal and uphold the Planning Commission's denial of Sign Application 2002-616 Amendment No. 1; or 2. Approve Sign Application 2002-616 Amendment No. 1; or 3. Modify Sign Application 2002-616 Amendment No. 1; or 4. Provide staff with alternative direction. Respectfully submitted by: Jer y Herm n Co muni Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Planning Commission Minutes of March 11, 2003 2. Approved and proposed dealer signs - large exhibits 3. Photos 3 ATTACHMENT #1 Planning Commission Minutes March 1 1 , 2003 ROLL CALL: AYES: Commissioners Abels, Kirk, R96bins, Tyler, and Chairman Butler. NOES: None. ABS T: None. ABSTAIN: None. D. Sign Application 2003-682; a request f Dale Frank for review of a proposed sign program for the Wrigh ington Park Commercial Center bounded by Washington Street,way1 1 1, Adams Street, and Avenue 47. 1 . Chairman Butler a ed for the staff report. Staff informed the Commission the pplicant had requested a continuance of this project to Mar 25, 2003. 2. There b g no discussion, it was moved and seconded by Commi sioners Abels/Robbins to continue Sign Application 2003- 682 ,t'o March 25, 2003. Unanimously approved. VII. BUSINESS ITEMS: A. Continued - Sign Application 2002-616, a request of Graphic Resources for Desert Automotive, LLC for a revision to a previously approved sign program for the car dealership located at the southwest corner of Simon Drive and Highway 1 1 1 1. Chairman Butler asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked the location of the monument sign. Staff noted it was at the corner of Highway 1 1 1 and Simon Drive. 3. Commissioner Kirk asked for an explanation of the staff report in regard to the square footage of the sign. Staff stated it is 134 square feet more than what was approved. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Skip Berg, representing the applicant, gave an explanation of how the signs got installed larger than what was approved. G:\WPDOCS\PC Minutes\3-11-03.wpd 4 ,% 13to Planning Commission Minutes March 1 1, 2003 5. Chairman Butler asked if there were any questions of the applicant. Commissioner Tyler asked about the sign squeezed between the two buildings facing west. Mr. Berg stated it is to be seen from the corner of Washington Street and Highway 111. Commissioner Tyler recommended it be eliminated. Mr. Berg stated it is 56 square feet. 6. Commissioner Kirk noted the sign program had been considered by the Commission and after a lot of thought and discussion, a program was approved. Now the owner has installed signs that were illegal and is requesting approval of that illegal installation. Based on this information he suggested the request be denied. 7. Chairman Butler asked if there was any other public comment on this item. There being no further public comment, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. 8. There being no discussion, it was moved and seconded by Commissioners Kirk/Abels to adopt Minute Motion 2003-007, denying Sign Application 2002-616. Unanimously approved. B. XDDeal of Public Nuisance Cases 7397 and 7398; a request of Donald an Patricia Cross for consideration of an appeal of a Public Nuisance Dete ination for the property located at 78-570 Saguaro Road. 1. S aff informed the Commission that the applicant had submitted a I tter asking for a continuance of this item to the Commission mee 'ng of March 25, 2003. 2. There eing no discussion, it was moved and seconded by Commiss ners Abels/Kirk to continue Public Nuisance Cases 7397 and 7398 March 25, 2003. Unanimously approved. C. Discussion of Zonin Issues, a request of staff for review of zoning issues pertaining to f\asked setbacks and review of the side yard setback summary. 1. Chairman Butler this item be continued to the meeting of March 25, 2imously approved. VIII. CORRESPONDENCE AND WRITTEN MATE-8IAL: None. G:\WPDOCS\PC Minutes\3-11-03.wpd 5 f r".'ra � t, t 1 '�` �� _-- ff _ r7t-m Amwl t/ � EM o t) IFA S OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITI.F.- CONSENT CALENDAR: Consideration of Adoption of a Resolution Revising STUDY SESSION: Resolution No. 98-15 Regarding Solicitation and PUBLIC HEARING: Selection of Firms and Award of Contracts. RECOMMENDATION: Adopt a resolution regarding solicitation and selection of firms and award of contracts for the furnishing of services and repealing Resolution 98-15. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Council adopted Resolution 98-15 on March 3, 1998, prescribing specific procedures and rules governing the solicitation and selection of firms and award of contracts for services. The resolution specifically spelled out procedures for establishing a Contract Services Registry (the Registry). Recently the responsibility for maintaining the Registry has been transferred back to the City Clerk's Office. In evaluating how best to handle the information contained in the Registry files, it became apparent that over time the Registry has changed from a professional services listing to a vendors list. As a result we have a very large listing of firms that are difficult to sort and categorize into easily accessed groups that provide specific services. Resolution No 98-15 spells out a requirement to publish a notice inviting firms to submit or update their qualifications on an annual basis. Outdated information, however, has not been removed from the Registry files. As a consequence, the amount of information it contains has become unwieldy. The changes staff would like to propose are 1) to specify the date for advertising during the month of January of each year. 2) To change the requirement for mailings to firms requesting information updates from "biannually" to every other year during even -numbered years. The vast number of the firms currently contained in the Registry makes the postage costs quite prohibitive. The additional time will allow the City Clerk's staff time to remove those firms who are clearly "vendors" (i.e. coffee vendors, office supplies providers, etc.) as opposed to providers of professional services. We also propose, as a starting point, to remove firms who have not updated their qualifications in the past 4 years. Attached is a proposed, revised resolution showing the requested changes using strikeout and highlighted notations. Staff has also circulated changes of the currently used Application for Contract Services Registry form to all city departments for their input on the professional services they feel should be included in the directory and would be most likely to use. The attached modified application is proposed for use in the future. Staff also requests a change in Sections 3 B and 3 C of the Resolution, to increase the amount of $10,000 which the City Manager may award and execute contracts with the approval of the City Council. Due to the subsequent increases in contracts for minor services since the original adoption of this section in 1996, an increase to $15,000 appears to be appropriate to meet the original intent of the City Council. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Adopt a resolution regarding solicitation and selection of firms and award of contracts for the furnishing of services and repealing Resolution 98-15; or 2. Adopt a resolution regarding solicitation and selection of firms and award of contracts for the furnishing of services and repealing Resolution 98-15; or 3. Provide staff with alternative direction. 2 Respectfully submitted, S:�� -, &. �� ..'Xetj Ju e r ek, City Clerk Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Redline version of Resolution 98-15 2. Application for Professional Registry Form 3 RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AND REPEALING RESOLUTION 98-15 WHEREAS, PURSUANT TO Chapter 3.32 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation and selection of firms and award of contracts for services; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein prescribed shall apply to the solicitation and selection of firms and award of contracts for the furnishing of services pursuant to LQMC Chapter 3.32. Section 2: Contracts for major services Major services are defined as those services having an estimated value of twenty-five thousand dollars or greater. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.020 and the following: A. Contract Services Registry 1 . Establishment. The City shall maintain a Contract Services Registry (the Registry) of firms providing commonly required services. The Registry shall contain the names, addresses and telephone numbers provided by the firms, the particular categories of services each firm provides, and limited documentation provided by each firm in support of qualifications and professional competence to perform the services. 2. Annual Notice. The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications. The notice shall be published at least twice in a newspaper of general circulation during the month of January. The City may prescribe a standard form with which interested firms must submit their qualifications. During the month of January of even -numbered years, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their Resolution No. 2003- Page 2 qualification materials. Any firm not responding to the notice shall be removed from the Registry. B. Selection Procedure Except as hereinafter provided, the selection of firms for major services shall conform with LQMC Section 3.32 and the following: 1. Form Selection Committee. The Selection Committee (Committee) shall comply with LQMC Section 3.32.020B. The City Council may authorize the retention of a private consultant to function as the Selection Committee. 2. Review Qualifications. The Committee shall review the Registry for qualifications of firms, which offer the required services. If an insufficient number of qualified firms are found in the Registry, the Committee shall issue a Request for Statements of Qualifications (RFQ). The RFQ shall provide a general description of the services required and shall request that firms submit Statement of Qualifications to perform those services. 3. Select Short List of Most Qualified Firms. The Committee shall select a list of the most qualified firms (the "short list"). The short list shall include, where possible, at least three but normally not more than five firms. 4. Issue Request for Proposals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The RFP shall contain, at a minimum, a project name, a detailed scope of services to be provided and the date and time by which proposals must be submitted. 5. Form of Proposals. The form of the proposals requested should be commensurate with the category and scope of the services desired and may require sealed fee proposals. a) For projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP, a schedule of performance and a proposed fee. b) For projects with complex or poorly -defined scopes of work, proposals should include, where applicable, specific information regarding each firm's understanding of the project, proposed team, resources, approach, expanded scope of work, work schedule, schedule of fees, and, if appropriate, a fee proposal. 3 Resolution No. 2003- Page 3 c) Any individual or firm proposing to provide construction project management services shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in the services they are to provide. d. Review Proposals. The Committee shall review the proposals received and may conduct interviews or hold discussions with the proposing firms. e. Rank Short-listed Firms. The Committee shall rank the proposing firms according to the criteria specified in LQMC Section 3.32.010. f. Notify Firms. Following the selection process, firms on the short list shall be notified of their positions in the ranking. g. Open Fee Proposals. Once firms have been notified of their positions in the ranking, the City Manager or representatives of the Department shall open and review the fee proposals (if any) to determine a range of apparently fair and reasonable value of the services to be performed. h. Negotiate with the Top -Ranked Firm. After firms on the short list have been notified of their positions in the ranking, the City Manager and/or representatives of the contracting department shall, if necessary, negotiate with the next firm to arrive at mutually -acceptable contract terms. i. Terminate Negotiation and Begin Negotiation with Next -Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations shall begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached. Section 3: Contracts for minor services Minor services are defined as those services having an estimated value of less than twenty-five thousand dollars. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.030 and the following: A. The City Council may award contracts. B. The City Manager may award and execute contracts exceeding fifteen - thousand dollars with the approval of the City Council. 6 Resolution No. 2003- Page 4 C. The City Manager may award and execute contracts for fifteen thousand dollars or less, and may waive competitive bidding requirements in the best interests of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. D. Department Directors may award and execute contracts for services of two thousand five hundred dollars ($2,500) or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 4: Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.32.040 and as follows: A. For services other than those requiring the professional judgment of private architectural, landscape architectural, professional engineering, environ-mental, land surveying, and construction project management firms, fee proposals need not be sealed and may be opened and considered prior to the ranking of short-listed firms. B. The authority awarding any contract, for which cost proposals have been received, may waive irregularities in the cost proposals provided that such waiver is in the best interests of the City and does not result in an unfair advantage to any firm. Section 5: This Resolution supersedes and replaces Resolution 98-15 PASSED, APPROVED and ADOPTED this day of 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California Attachment 1 RESOLUTION NO. 98-15 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AND REPEALING RESOLUTION 98-15 WHEREAS, PURSUANT TO Chapter 3.32 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation and selection of firms and award of contracts for services; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein prescribed shall apply to the solicitation and selection of firms and award of contracts for the furnishing of services pursuant to LQMC Chapter 3.32. Section 2: Contracts for major services Major services are defined as those services having an estimated value of twenty-five thousand dollars or greater. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.020 and the following: A Contract Services Registry stry 1. Establishment. The City shall maintain a Contract Services Registry (the Registry) of firms providing commonly required services. The Registry shall contain the names, addresses and telephone numbers provided by the firms, the particular categories of services each firm provides, and limited documentation provided by each firm in support of qualifications and professional competence to perform the services. 2. Annual Notice. The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications The notice shall be published at least twice in a newspaper of general circulation dia n.. � The City may prescribe a standard form with which interested firms must submit their qualifications. nually BaanCui t nIT 0th f1ay,f �tr, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their Resolution No. 98-15 Page 2 qualification materials. Any firm not responding to the notice shall be removed from the Registry. B Selection Procedure Except as hereinafter provided, the selection of firms for major services shall conform with LQMC Section 3.32 and the following: 1. Form Selection Committee. The Selection Committee (Committee) shall comply with LQMC Section 3.32.020B. The City Council may authorize the retention of a private consultant to function as the Selection Committee. 2. Review Qualifications. The Committee shall review the Registry for qualifications of firms, which offer the required services. If an insufficient number of qualified firms are found in the Registry, the Committee shall issue a Request for Statements of Qualifications (RFQ). The RFQ shall provide a general description of the services required and shall request that firms submit Statement of Qualifications to perform those services. 3. Select Short List of Most Qualified Firms. The Committee shall select a list of the most qualified firms (the "short list"). The short list shall include, where possible, at least three but normally not more than five firms. 4. Issue Request for Proposals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The RFP shall contain, at a minimum, a project name, a detailed scope of services to be provided and the date and time by which proposals must be submitted. 5. Form of Proposals. The form of the proposals requested should be commensurate with the category and scope of the services desired and may require sealed fee proposals. a) For projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP, a schedule of performance and a proposed fee. b) For projects with complex or poorly -defined scopes of work, proposals should include, where applicable, specific information regarding each firm's understanding of the project, proposed team, resources, approach, expanded scope of work, work schedule, schedule of fees, and, if appropriate, a fee proposal. Resolution No. 98-15 Page 3 c) Any individual or firm proposing to provide construction project management services shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in the services they are to provide. d. Review Proposals. The Committee shall review the proposals received and may conduct interviews or hold discussions with the proposing firms. e. Rank Short-listed Firms. The Committee shall rank the proposing firms according to the criteria specified in LQMC Section 3.32.010. f. Notify Firms. Following the selection process, firms on the short list shall be notified of their positions in the ranking. g. Open Fee Proposals. Once firms have been notified of their positions in the ranking, the City Manager or representatives of the Department shall open and review the fee proposals (if any) to determine a range of apparently fair and reasonable value of the services to be performed. h. Negotiate with the Top -Ranked Firm. After firms on the short list have been notified of their positions in the ranking, the City Manager and/or representatives of the contracting department shall, if necessary, negotiate with the next firm to arrive at mutually -acceptable contract terms. i. Terminate Negotiation and Begin Negotiation with Next -Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations shall begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached. Section 3: Contracts for minor services Minor services are defined as those services having an estimated value of less than twenty-five thousand dollars. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.030 and the following: A. The City Council may award contracts. B. The City Manager may award and execute contracts exceeding t-an .......................................... . �e thousand dollars with the approval of the City Council. 1oR Resolution No. 98-15 Page 4 C. The City Manager may award and execute contracts for tefi °t - thousand dollars or less, and may waive competitive bidding requirements in the best interests of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. D. Department Directors may award and execute contracts for services of two thousand five hundred dollars ($2,500) or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 4: Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.32.040 and as follows: A. For services other than those requiring the professional judgment of private architectural, landscape architectural, professional engineering, environ-mental, land surveying, and construction project management firms, fee proposals need not be sealed and may be opened and considered prior to the ranking of short-listed firms. B. The authority awarding any contract, for which cost proposals have been received, may waive irregularities in the cost proposals provided that such waiver is in the best interests of the City and does not result in an unfair advantage to any firm. Section 5: This Resolution supersedes and replaces Resolution 93-28 PASSED, APPROVED and ADOPTED this third day of March, 1998 by the following vote: AYES: Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: ABSENT: ABSTAIN: JOHN PENA, Mayor City of La Quinta, California It Attachment 2 City of La Quinta Professional Service Registry P.O. Box 1504 78-495 Calle Tampico La Quinta , CA 92253 Name of Firm: Business Address: Business Phone: Contact Person: Date of Application Application for Professional Services Registry New Applicant Repeat/ Update Application (New Information Only) FAX This firm maintains the following coverages: General Liability Insurance Professional Liability Insurance Professional Services Acoustical Design Air Quality Arbitrage Consultants Archeology Architecture Assessment District Admin. Audit Services Bond Advisors Banking Services Construction Inspection Construction Management Drainage Design Electrical Engineering Environmental Consultants Foundation Engineering Geo-based Mapping Grading Design Housing Landscape Design /Architecture Landscape Maintenance Legal Services Materials Testing (List categories on reverse) NAProfessional Registry\REGISTRY\Forms\Professional Registry Form.doc Park Planning & Design Pavement Management Personnel, Contract Personnel Recruitment Plan Checking - Building Plan/Map Checking - Civil Planning Seismic Design Site Design Soils Engineering Street & Highway Design Structural Engineering Surveying - Construction Surveying - Land Traffic Engineering Urban Design Weed Abatement Workers Compensation j Iry Sep v - OF T9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 ITIPM TITI.V- Consideration of an Ordinance Amending Chapter 2.70, Section 2.70.010B (General Rules), of the La Quinta Charter and Municipal Code Relative to the Investment Advisory Board RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Introduce an Ordinance amending Chapter 2.70, Section 2.70.010B (General Rules) of the La Quinta Charter and Municipal Code relative to the Investment Advisory Board: A. Move to take up Ordinance No. _ further reading. B. Move to introduce Ordinance No. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: by title and number only and waive on first reading. At the City Council meeting held on May 6, 2003, staff was directed to prepare an ordinance amending the Charter and Municipal Code with regard to the number of members to be appointed to the Board. In response to that direction an ordinance has been prepared reflecting a change from seven (7) members to five (5) members. A redline version of Section 2.70.010 B relative to the General Rules is attached for Council's review. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Introduce an Ordinance amending Chapter 2.70, Section 2.70.010B (General Rules) of the La Quinta Charter and Municipal Code relative to the Investment Advisory Board; or 2. Do not Introduce an Ordinance amending Chapter 2.70, Section 2.70.010B (General Rules) of the La Quinta Charter and Municipal Code relative to the Investment Advisory Board; or 3. Provide staff with alternative direction. Respectfully submitted, Jun S. reek, City Clerk Approved for submission by: homas P. Genovese, City Manager Attachments: 1. Redline copy of Chapter 2.70, Section 2.70.020 of the La Quinta Charter and Municipal Code 2 n .. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING CHAPTER 2.70, SECTION 2.70.010 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO THE INVESTMENT ADVISORY BOARD. THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 2.70, Section 2.70.010 B of the La Quinta Charter and Municipal Code is hereby amended to read as follows: 2.70.010 General rules regarding appointment and terms A. Except as set out below, see Chapter 2.06 for general provisions. B. The Investment Advisory Board (the "Board") is a standing board composed of five members from the public that are appointed by the City Council. La Quinta residency is preferred, but not a requirement for board members. Recruitment for members may be advertised outside of the city. SECTION II. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION III. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED this day of 2003 by the following vote: AYES: Council Members NOES: ABSENT: ABSTAIN: �c� Ordinance No. Investment Advisory Board Adopted: Page 2 DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta California 4 Attachment 1 Redline copy of Chapter 2.70, Section 2.70.010B of the La Quinta Charter and Municipal Code 2.70.010 General rules regarding appointment and terms A. Except as set out below, see Chapter 2.06 for general provisions. B. The Investment Advisory Board (the "Board") is a standing board ...................... composed of semembers from the public that are appointed by City Council. La Quinta residency is preferred, but not a requirement for board members. Recruitment for members may be advertised outside of the city. 5 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: May 20, 2003 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Consideration of Placement of Civic Center Art Purchase RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The fiscal implication will be contingent upon the location selected for the art piece. Costs could range from a minimal fee for installation to an extensive base and landscaping to compliment the art piece. Funds for the permanent installation of the art piece can be allocated from the Art in Public Places fund. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the February 18, 2003 City Council meeting, the City Council appointed Mayor Don Adolph and Council Member Lee Osborne to the Civic Art Purchase Committee. Cultural Arts Commissioners Elaine Reynolds and Linda Young were also on the Committee to purchase a piece of art at the La Quinta Arts Festival. The art piece selected was "Balancing Forms" by Jon Seeman. At the April 10, 2003 Cultural Arts Commission meeting, the Commission discussed a permanent location for the art piece. Attachment 1 provides a photograph of the art piece in the proposed location in the courtyard of City Hall. The Commission is recommending this location as it was suggested that this location would complement the "Couple" art piece located across the courtyard. Attachment 2 provides a photograph of the "Couple" art piece in its permanent location. S:\Community Services\CCReports\CC.259.Civic Art Purchase Placement..doc Should the City Council determine the courtyard location to be suitable, the installation cost will be limited to a concrete base, estimated to not exceed $300. Should another location be determined, the installation costs will be evaluated and brought back for City Council consideration at a future City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Cultural Arts Commission's recommendation for the permanent location for "Balancing Forms" and allocate an amount not to exceed $300 from the Art in Public Places fund; or 2. Approve a different location for "Balancing Forms" and direct staff to present the installation costs at a future City Council meeting; or 3. Do not approve a location for "Balancing Forms"; or 4. Provide staff with alternative direction. Respe tfully subpitted! �v Dole Horvitz, Comm nity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Photograph of "Balancing Forms" in Proposed Location 2. Photograph of "Couple" Art Piece _2 S:\Community Services\CCReports\CC.259.Civic Art Purchase Placement..doc 4 COUNCIL/RDA MEETING DATE. May 20, 2003 Consideration of the Cultural Arts Commission Work Plan for Fiscal Year 2003-04 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 5 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Cultural Arts Commission's 2003-04 Work Plan. FISCAL IMPLICATIONS: Fiscal implications will be based on the projects undertaken by the Cultural Arts Commission per the approved Work Plan. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Cultural Arts Commission (Commission) at its May 8, 2003 meeting, approved the final draft of the 2003-04 Work Plan (Attachment 1) and is submitting the Work Plan for City Council consideration and approval. A redline version (Attachment 2) of the changes made from the 2002-03 Cultural Arts Commission Work Plan and incorporated in the 2003-04 Work Plan is provided as a reference. As requested in the 2002-03 Work Plan, the Commission is again requesting a total of $40,000 to host four cultural arts events during Fiscal Year 2003-04, as part of the Cultural Arts Commission preliminary budget. The request for cultural events is identified in the "Coachella Valley Cultural Conferences, Workshops & Events." As identified in the 2002-03 Work Plan, the Commission hosted the "Concert Under the Stars" event on Friday, April 25, 2003 at the Civic Center Campus. Attachment 3 provides a budget and checklist for this event. The total cost of offering the "Concert Under the Stars" event was $13,529.43. As reference for City Council consideration, the City has received a request from Mr. Martin Langer in which he would like to offer four concerts for a total cost of r) 1 ,� 4.� SACommunity Services\CCReports\CC.258.CAC Workplan.doc $30,000. This request is provided as Attachment 4. Should the City Council wish to consider Mr. Langer's proposal during the preliminary budget review, consideration may be given to the Cultural Arts Commission's request for $40,000 for cultural events as identified in the 2003-04 Work Plan. The Commission has also changed the format in which La Quinta artists are recognized. In the previous work plans, the "Meet the La Quinta Artist" was designed to highlight one artist from La Quinta each month in the Chamber Newsletter and other publications. The Commission is requesting that the format of the program be changed to include the "Meet the La Quinta Artists" as a feature of the cultural conferences, workshops or events hosted by the Commission, in the same fashion as the recent event "Concert Under the Stars." FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Cultural Arts Commission's 2003-04 Work Plan; or 2. Do not approve the Cultural Arts Commission's 2003-04 Work Plan; or 3. Porovide staff with alternative direction. ReTflully s .` bmitted, Dodie Horvitz, Cgfn+unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. 2003-04 Cultural Arts Commission Work Plan - Final Draft 2. 2003-04 Cultural Arts Commission Work Plan - Redline Version 3. "Concert Under the Stars" Budget and Checklist 4. Funding Request From Martin Langer SACommunity Services\CCReports\CC.258.CAC Workplan.doc ATTACHMENT CllV0F11AQUlNr.A COMMISSION 2003mO4 Approved by City Council June 4, 2003 Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Annual Work Plan May 2004 Commissioners Suggested Resources: Commissioners, Staff Commissioner Steps to Completion: • Review existing assignments, and programs being offered by other Cities and organizations that offer cultural events • Suggest programs to fill any voids Commission Time: 1-2 hours per plan Staff Time: 3-4 hours per plan Fiscal Commitment: None Staff Role: Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." W Cultural Arts Commission Work Plan July 2003 Task: Placement of Public Art Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Commissioners, City Council, Residents Commission Steps To Completion: • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Art placement subject to final City Council approval. Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Temporary Art Placement Program On -going Commissioners Commissioners, local artists and art galleries • Notify artists that the program exists Once requests have been received, work with developers/land owners and artists to select a site specific art piece for a location for City Council consideration Obtain Council approval 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council Council Role: Review and approve site and artwork. Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. Cultural Arts Commission Work Plan July 2003 Task: Develop Public Art Program Information Completion Date: On -going Participants: Commissioners, Staff Suggested Resources: Staff, Commissioners, printed materials, activity calendars, lists of organizations Commission Steps To Completion: Work with City Council to determine the best method to inform the public about the locations of Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 15-20 hours per month 6-8 hours per publication Costs would need to be determined for the printing Provide support and liaison with City Council Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. FA Cultural Arts Commission Work Plan July 2003 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council Solicit contributions to off -set the cost of the program as approved by the City Council A Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events S Cultural Arts Commission Work Plan July 2003 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: "Meet the La Quinta Artists" Annually Commissioners Commissioners, Staff, Residents, Media sources • Host an annual event in which La Quinta artists are invited to display their work, including artists of all medium, to be included with a cultural performance or workshop. 5 hours per event 5 hours per event None Provide support and act as liaison to City Council Provide direction, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. 1 3 10 ATTACHMENT 2 3�t 3mO4 Approved by City Council Approved by City Council May 20, 2003 11 Staff Time: Fiscal Commitment: Staff Role: 3-4 hours per plan None Provide support and act as liaison to City Council Council Role: Review and approve Work Plan Goal: Chapter 2.75.040 (4) of Ordinance 317: "Make recommendations to the City Council concerning the resources and needs on the subject of the arts..." �=vi� 12 Cultural Arts Commission Work Plan Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: July 2003 Placement of Public Art On -going Commissioners, Staff Commissioners, City Council, Residents • Inventory current artwork and sites • Schedule artist for Cultural Arts Commission meeting • Review the proposed artwork • Make a recommendation to the City Council regarding the artwork and recommend the appropriation of a specific amount to be committed to the site 5 hours per project 10-12 hours per project Funds appropriated from the Art in Public Places Account Consider site, art piece and appropriation of funds Art placement subject to final City Council approval. Goal: Chapter 2.75.040 (12) The Commission will submit to the City Council a recommendation for ratification of public art to be financed by the Art in Public Places program. (15) The Commission will make recommendations to the City Council for the commissioning of artworks, the purchase or lease of art sites, agreements for the purchase and display of artwork, or the repair, maintenance or servicing of artwork. .1.3 Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: 10 hours per project 4-6 hours None at this time Provide support and act as a liaison to City Council PFOVideSUPPOFt Review and approva4 e of eojai site and artwork. Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities, and ways to encourage community involvement. 14 �s ♦% Cultural Arts Commission Work Plan Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: July 2002 Develop Public Art Program Information On -going Commissioners, Staff Staff, Commissioners, printed materials, activity calendars, lists of organizations • Work with City Council to determine the best method to inform the public about the Iobationsof Public Art • Commissioners to design and draft contents of the information for Commission review and recommendation to the City Council for their approval • Publish information in current City brochures, on the City's Website and Chamber of Commerce map 15-20 hours per month 6-8 hours per publication Costs would need to be determined for the printing Provide support and liaison with City Council Consideration of content and funding Goal: Chapter 2.75.040 (4) Make recommendations to the City Council concerning the resources and needs of the community on the subject of the arts, opportunities for participation of artists and performers in City sponsored activities and way to encourage community involvement. 15 Cultural Arts Commission Work Plan July 2002 Task: Coachella Valley Cultural Conferences, Workshops, & Events Completion Date: On -going Participants: Commissioners, City Council Suggested Resources: Community members, City Council, Coachella Valley Cities, private cultural arts interests, State and Federal sources, and other appropriate organizations Commission Steps to Completion: • Recommend for City Council consideration one proposed educational conference, workshops & possibly three events such as concerts, dances, puppet shows, chorale and mimes. • Participate in the annual Holiday Tree Lighting Ceremony and Artist Partnership Day • Work with Coachella Valley Cities to determine proposed speakers and budget for consideration by Council Solicit contributions to off -set the cost of the program as approved by the City Council Conduct the conferences, workshops & events Commission Time: Up to 100 hours per event Staff Time: Up to 60 hours per event Fiscal Commitment: Up to $10,000 per event and up to a maximum of $40,000 per year for four events. Staff Role: Provide support and act as a liaison to City Council Council Role: Review purpose of conferences, workshops & events and consider participation and budgets for events .1. 6 Cultural Arts Commission Work Plan July 2003 Goal: Chapter 2.75.040 (6) Work cooperatively with City boards, commissions and committees, and other public and private organization in promoting art and cultural activities within the City. 17 Cultural Arts Commission Work Plan July 2003 Task: Completion Date: Participants: Suggested Resources: Commission Steps To Completion: Commission Time: Staff Time: Fiscal Commitment: Staff Role: Council Role: Goal: "Meet the La Quinta Artists JFJ Bi-Monthly Commissioners Commissioners, Staff, Residents, Media sources 5 hours per event 1 hG F peF mOr+th hours per event None Provide support and act as liaison to City Council Provide direction and suppeA, review and consider the program Chapter 2.75.040 (10) Develop public art awareness through the presentations of speakers, forums, mixers and special events. IV ATTACHMENT 3 O 00 00 Co 1-* O 00 0 00 00 Lo rw--. O 0 6i criIt o It 0 It CO li') N t- Cfl Cfl N U O -U> CU> U M M M M M M M M M M M M M M M M M M M M M M M M M O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N I- 00 M I- M CO CO r- In N M M M 0 d' N N N N N N N N N N N N N N N N N N N N N N 0 aa� a aQQQQaaaaaaaaaaaa G U aLf� a� Q Q Q Q Q Q Q Q Q Q Q Q Q Q N 4— L O O -o cn N •N 00 C O C '+ CV ' V L OfA OO o o N• cn L to C c ++ E + + '� +_ E L a V J V U J U J N U) Cn T, +'' O N E c0 "a U C a- CL CL Y a) > > > _N � _� J m L o� ` •�� M M �' v� E L I/�co CL �= C Cn �-c Cn -0 L L U N N W N • V C C .— C O 4-1 V% co N cl) \ L L L (%i L L CD i U co F- N— OC 2 co —— a 2 2 U (n U (n U (n +- M L O L O O a O a L a %' co LL co a co s co CL O co a N CL ca +� y � � MMO W O _� _ L ,A . co E L cu Vi (1) C c as c m -c U V 00 = 4-+ t0 Lo M N U O m E It d' LO M M U •E s cu O N d' t� .co o'er 0000 0 000 0 +� o C OV �� M M U U 1." U W M M 0 0 °' 0 O d' � O N O M N O LA M M M M M m M M M O O O O O O O O O O O O O O O O O O N N N N N N N N N N N a�aaaaaa.� a aaaaaaa� a C� a- a. o N c .cn U- i + .0 c a) `� `� E v c� U ° 1- O cn U a) E cu N O CMU C U 0 0 0." O C +`� O-_ cn a. J J U- U F— F— cn L O cn U) +-i +-j C O cn a) N fl. 20 ATTACHMENT 4 INIartin Langer Director To. From: Subject: Dodie Horvitz Martin Langer LA QUINTA CIVIC CONCERT SERIES March 17, 2003 With the demise of Community Concerts in 1998 we no longer enjoy any local professional music programs, free or optherwise. To fill a need and solve this problem, I offer the following plan which is consistent with performing arts programming provided by most of the other desert communities. I propose we adopt and subsidize a municipal/civic series, ad- mission FREE to residents during the ninth of October. These outdoor events would be staged and presented in either the new City Hall park, or the LaQuinta Middle School amphitheater. In terms of popular appeal, the series would offer family entertain- ment; multi -cultural and diverse musical programs. Personally serving pro-bono as the concert producer, my organization with its background and experience offers the willingness and ability to bring this vision to fruition without interrupting the business rhythm of City Hall nor burdening it with an additional work load. Available, on hold, I have the GOLDEN WEST INTERNATIONAL SY1'11PH0.`1+i(: BAND during the month of October for four consecutive Sunday afrzr- noons. This SO -piece musical ensemble offer McCallum quality �,ith their extensive repetoire and international reputation. And with the frequency and continuity offered, in the form of weekly con- certs, we create a musical series r.hat is unmatched in quality entertainment among desert cities. This effort should fill an unmet need in an area that is underserved providinf; an important cultural asset to the City and civic re- source as well. This series would reflect the world of good with its professionalism and reinforce the image of LaQuinta as :i Citv with refined, sophisticated goals. An idea whose time has come. The total cost of $30,000 for the series, (all inclusive, with no hidden charges or extras including talent, sound, technicians, ad- vertising and publicity.) On a personal note: As in the past, I welcome the opportunity to serve the community that I have re- sided in for close to twenty years. 21 49994 El Circulo • La Quinta, CA 92253 33 Cool Brook • Irvine, CA 9261-1 (760) 564-2111 (949) 854-3314 COUNCIL/RDA MEETING DATE: May 20, 2003 Consideration of a Financial Contribution to the Family of Officer Bruce Lee From the Deputy James Lehmann and Deputy Michael Haugen Memorial Trust Fund RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: The current balance of the Trust Fund is $16,178. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: 6 rA AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: On February 4, 1997, the City Council established the Deputy James Lehmann and Deputy Michael Haugen Memorial Trust Fund. The City has allocated $2,000 a year to the Fund which now has a balance of $16,178 including earned interest. The Fund was set up to assist the families of police officers and firefighters permanently disabled or killed in the line of duty while working in La Quinta. Unfortunately, on May 13, 2003, Deputy Bruce Lee was killed while responding to a disturbance in the Cove. He leaves behind a wife. The Sheriff's Department has assured staff that all immediate expenses are being taken care of. The issue before the City Council is to determine what portion of the Fund should be allocated to help Bruce Lee's widow meet future expenses. PW FINDINGS AND ALTERNATIVES The alternatives available to the City Council include: 1. Allocate any or all of the current monies in the Deputy James Lehmann and Deputy Michael Haugen Memorial Trust Fund to Bruce Lee's widow; or 2. Do not allocate any of the current monies in the Deputy James Lehmann and Deputy Michael Haugen Memorial Trust Fund to Bruce Lee's widow; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building and Safety Approved for submission by: �T Thomas P. Genovese City Manager BUSINESS SESSION ITEM: 7 ORDINANCE NO. 382 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A REVISION TO THE LA QUINTA ZONING MAP, FOR CERTAIN REAL PROPERTY ZONE CHANGE 2003-110 VISTA ENCANTO LA QUINTA L.P. WHEREAS, the Planning Commission of the City of,„La Quinta, California, did on the 11 th day of March, 2003, hold a duly -noticed Public Hearing to consider a recommendation on Zoning Code Amendment 98-060; and, WHEREAS, at said Public Hearing, the Planning Commission did in fact recommend to the City Council denial of Zone Change 2003-1 10; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 15th day of April, 2003, hold a duly -noticed Public Hearing to consider the recommendation of the La Quinta Planning Commission on Zone Change 2003-110; and, WHEREAS, at said Public Hearing, the La Quinta City Council did in fact reject the Planning Commission recommendation for denial of the referenced case, directing staff to prepare the necessary findings to grant approval of Zone Change 2003-1 10; and, WHEREAS, said application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2003-468); and, WHEREAS, the Community Development Director has determined that Zone Change 2003-1 10 will not have a significant adverse effect on the environment and that a Negative Declaration of Environmental Impact should be filed; and WHEREAS, at a public meeting held on 6th day of May, 2003, said City Council did affirm their rejection of the Planning Commission findings to recommend denial of the referenced case, and further, did find the following facts to justify approval of Zone Change 2003-1 10: 1. This Zone Change is consistent with the General Plan in that the proposed Zone Change will allow increased housing opportunities while maintaining a low density character in the area, consistent with the goals as stated in the General Plan. ►1 �' t 1 t " .a Ordinance No. 382 Zone Change 2003-110 / Vista Encanto Adopted: May 6, 2003 Page 2 2. The Zone Change is suitable and appropriate for the property involved because it is a small, isolated area situated on a Primary Arterial, which is more suitable for the higher intensity residential use. 3. The new zoning designation is compatible with the similar designations within the City in that contiguous properties have been included and other residential projects of varying types are being developed in the immediate area of the subject lands. 4. This Zone Change will not create conditions materially detrimental to the public health, safety, and welfare, in that the properties involved are served with adequate utilities, public services and access to properly supported development at the requested land use designation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. PURPOSE: To rezone a portion of real property, from Very Low Density Residential to Low Density Residential, generally located between the La Quinta Polo Estates to the east, the All -American Canal to the northwest, and Avenue 52 to the south. Property is more specifically referred to as APN's 772-270-008, 009 and 010 and as contained in Exhibit "A" attached hereto. SECTION 2. ENVIRONMENTAL: Zone Change 2003-110 has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Director has determined that Zone Change 2003-1 10 will not have a significant adverse effect on the environment. SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4. POSTING: The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 201h day of May, 2003, by the following vote: Ordinance No. 382 Zone Change 2003-110 / Vista Encanto Adopted: May 6. 2003 Page 3 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California < .000 -�Z J l 0 * REPORT/INFORMATIONAL ITEM. bt!t 4 CULTURAL ARTS COMMISSION MINUTES April 10, 2003 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Else Loudon presided over the meeting. Commissioner Hemes led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Sheldon Brodsky Commissioner Nicolas Hemes Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Linda Young STAFF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary PUBLIC PRESENT: Kathy Dunham Lisa House Gail Taylor Patricia Merchant Joseph Rounaghi Jan Blakley Sid Scotten Dorry Wynham Michael Quintana Robert Quintana Roger Hopkins Alber De Matteis II. PUBLIC COMMENT NONE III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of March13, 2003 B. Financial Report for March, 2003 C. Monthly Department Report for February, 2003 Cultural Arts Commission Meeting Minutes April 10, 2003 Page 2. It was moved by Commissioners Reynolds/Brodsky to approve the Consent Calendar as submitted. Unanimous. V. PUBLIC HEARING -NONE VI. BUSINESS ITEMS A. Spring Performing Arts Event On behalf of the Commission, Commissioner Brodsky thanked all artists present for participating in the Spring Performing Arts Event by submitting their artworks. All artists submitting work for consideration will be invited to display their art pieces at the event on April 25, 2003. The artists will supply their own easels and any necessary lighting. Business cards may be handed out, but no selling will be allowed at the event. Set up on the Civic Center Campus will begin at 3:00 PM, with Artists and Commissioners meeting at the Senior Center to mark off display areas with chalk The evening program will begin at 5:00 PM. Commissioner Brodsky asked that staff add the names of the Artists to the Program. Chairman Loudon reported that due to scheduling difficulties, the La Quinta Middle School Band has been replaced by the High School Band. She also announced that Larry New will serve as emcee for the evening. She presented the schedule for the evening as follows: 5:00 — 5:45 PM: Mariachi Band 6:00 — 6:30 PM: La Quinta High School Band 6:05 — 6:10 PM: Dance Presentation: La Quinta High School 6:15 — 6:30 PM: Dance Presentation: "The Tough Guys & Gals" Group 7:00 — 9:00 PM: Performance: Side Street Strutters Commissioner Hemes reported on his coordination of the "Taste of La Quinta" food sampling at the event. Five restaurants will be participating, including La Quinta Cliffhouse, David's Deli, The Beer Hunter, Desert Cities Catering and Desert Sage. Discussion followed concerning the lack of electrical outlets available on site and the need to provide six 6-foot tables with cloths. Commissioner Hemes will compose thank -you letter to restaurant owners and forward to staff for mailing. It was moved by Commissioners Reynolds/Brodsky to hold a special Commission Meeting on Monday, April 14t' at the Senior Center for Commissioners and staff to plan the layout for the event. Unanimous (Staff will post necessary public notice for the special meeting.) \\CLQADMFSI\SHARED\Community Services\CAC\CACMIN.04.10.03.doc Cultural Arts Commission Meeting Minutes April 10, 2003 Page 3. C. La Quinta Park Interactive Water Feature (This Item Was Taken Out of Order) Artist Alber De Matteis was present to answer questions about his proposal for an interactive water feature at La Quinta Park entitled, "Water Dragon". This proposal was the only one received in response to the City's RFP issued on March 7, 2003. Chairman Loudon invited Commissioner to give their opinion of the water feature. In answer to an inquiry by Commissioner Hemes, Mr. De Matteis reported that the water pressure of the mist can be controlled. He also clarified for Commissioner Reynolds that the blue color of the feature holds up better than the green. Staff reported that the submitted price for the water feature includes all but the safety surface underneath. Commissioner Young expressed her concern about the dragon theme for the feature. It was moved by Commissioners Brodsky/Hemes to recommend the City Council accept the proposal for the "Water Dragon" interactive water feature. Motion Carried 4/1, with Commissioner Young opposed. B. Community Picnic Booth Chairman Loudon reported that there are no performers available from La Quinta High School for the Commission's Picnic Booth this year. Commissioner Brodsky recommended handing out suggestion cards to. ask what types of cultural events citizens would like to see in La Quinta. After discussion, it was agreed to include crayons and roll paper for children to draw their suggestions. Staffing for the Picnic Booth will be as follows: 9:00 — 1 1 :30: Commissioner Brodsky & Commissioner Hemes 1 1:30 — 1:30: Commissioner Young & David Young D. Annual Work Plan Staff presented the redline version of the Commission's Annual Work Plan for 2003-04, including consideration of an alternate method for selecting artists to participate in the "Meet the La Quinta Artist" program. All Commissioners participated in discussion of a change of venue for this program. Motion was made by Commissioners Young/Reynolds to eliminate the former "Meet the La Quinta Artist" program as outlined on Page 9 of the Work Plan, include it in the upcoming April 25th Spring Performing Arts Event, and make this event an annual exhibition to "Meet the La Quinta Artists". Unanimous Chairman Loudon asked for volunteers to inventory current artwork and sites for the City's "Art in Public Places" program as outlined on Page 4 of the Work Plan. As the files are located in City Hall, this project would be during week day hours. Commissioners Hemes, Young and Loudon agreed to try to help with this project before June 30th \\CLQADMFS1\SHARED\Community Services\CAC\CACMIN.04.10.03.doc y Cultural Arts Commission Meeting Minutes April 10, 2003 Page 4. Commissioners discussed possible cultural conferences, workshops and events as outlined on Page 7 of the Work Plan. Suggestions included a Seminar on the Arts with artist guest speakers to be conducted in the Council Chambers, possibly with speakers contacted through the Palm Springs annual Film Festival in January or the La Quinta Arts Foundation festival in March. Commissioner Young recommended the Coachella Valley Archeological Group for interesting knowledgeable programs on the La Quinta area. Staff reminded Commissioners to keep in mind ongoing programs of other organizations when scheduling events. Chairman Loudon requested that Commissioners come to the next meeting in May with ideas for next year's events in order to finalize the Work Plan. E. Placement of Civic Art Piece Commissioners discussed a permanent location for the recently -purchased bronze sculpture by Jon Seeman entitled, "Balancing Forms". Consensus was to locate the sculpture in the courtyard at the La Quinta Civic Center. VII. CORRESPONDENCE AND WRITTEN MATERIALS - None VIII. COMMISSIONER ITEMS Commissioner Reynolds discussed the possible purchase of a statue to add to the fountain at LG's Steakhouse. As Director Horvitz reminded Commissioners that the landscaping improvements for this site are on the City Council Agenda for Tuesday, April 151h, Chairman Loudon recommended that discussion regarding additional art pieces be postponed until the next Commission meeting. Commissioner Young inquired as to the status of the art piece for Omri & Boni's Restaurant. Director Horvitz reported an item regarding the engineering for the site would be brought to the next Commission meeting. Chairman Loudon notified Commissioners that the Riverside Arts Council is conducting an ongoing Call for Entries for their "Artwork for Riverside County's Administrative Center" program. Commissioner Hemes inquired whether staff was aware if the new Palm Desert National Bank Building under construction on Washington Street is putting in an art piece. He also commented that the temporary art piece at the Senior Center needs enhancement, and suggested adding it to the Agenda for the next Commission meeting. S:\Community Services\CAC\CACMIN.04.10.03.doc Cultural Arts Commission Meeting Minutes April 10, 2003 Page 5. XI. ADJOURNMENT It was moved by Commissioners Reynolds/Hemes to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 9:30 PM. NEXT MEETING INFORMATION: Special Meeting Monday, April 14, 2003 @ 1:30 PM La Quin to Senior Center Submitted by: Hally Savi Community Services Secretary \\CLQADMFSI\SHARED\Community Services\CAC\CACMIN.04.10.03.doc � } ' CULTURAL ARTS COMMISSION MINUTES April 14, 2003 CALL TO ORDER A special meeting of the Cultural Arts Commission was called to order at 1 :05 p.m. on the patio of the La Quinta Senior Center on the La Quinta Civic Center. Chairperson Loudon presided over the meeting. MEMBERS PRESENT: Commissioner Sheldon Brodsky Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Linda Young MEMBERS ABSENT: Commissioner Nicolas Hemes STAFF PRESENT: Dodie Horvitz, Community Services Director PUBLIC COMMENT CONFIRMATION OF AGENDA CONSENT CALENDAR -None PUBLIC HEARING - None BUSINESS ITEMS A. Plan Civic Center Campus Layout for Spring Performing Arts Event Commissioner Loudon gave an overview of the use of the amphitheater and reserved seating for the City Council and their guests. There should be an area roped off in front of the amphitheater for 35 people. Discussion regarding the restaurants took place with eight foot booths being lined along the eastern walkway of the gazebo. Desert Sage will be placed near the electrical outlet. Staff reminded the Commission that extension cords should not be placed on the sidewalks, so as to not provide a trip hazard. Staff will assign restaurant spaces and notify the restaurants that they should begin setting up by 3:00 p.m. Artists will line up approximately 4 feet from the edge of the south side of the lake. S:\COMMUNITY SERVICES\CAC\CACMIN.04-14-03.DOC Commissioners Reynolds and Young assigned spaces to each of the artists. The mariachi band will gather at the City Hall parking lot and will come in from the east side to the Sports Figures Acknowledgment Area. They will perform in that area, using the electrical plug at that site. The High School dancers enter from the City Hall parking lot and will dance in front of the Sports Figures Acknowledgment Area. Commissioner Loudon wants to see the event spread out throughout the campus and not all focused at the amphitheater. The Marching Band will start at the Senior Center and march throughout the campus eventually ending up at the Sports Figures Acknowledgement Area. Commissioner Loudon will assign the Commissioners tasks to be performed at the event. Commission Young asked to be responsible for the artists. Commissioner Hemes will be responsible for the restaurants and has made a commitment to serve food provided by Desert Sage. Commissioner Brodsky will assist Commissioner Hemes with the restaurants. Commissioner Loudon reminded the Commission that the Civic Center Campus must be left in a clean condition at the end of the event. IX. ADJOURNMENT It was moved by Commissioners Young/Brodsky to adjourn the Cultural Arts Commission meeting. Unanimous. Meeting adjourned at 2:10 p.m. NEXT MEETING INFORMATION May 8, 2003 7:00 PM La Quinta Civic Center Study Session Room 71 S u lam,,kted by: Do'dfe'l-Ibrvitz; Comrr6unit�Services Director SACOMMUNITY SERVICES\CAC\CACMIN.04-14-03.DOC 1 8 REPORT/INFORMATIONAL ITEM: CV 4 4a Qumr4 COMMUNITY SERVICES COMMISSION MINUTES April 14, 2003 I. CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 7:07 p.m. at the skate park location in Fritz Burns Park. Chairperson St. Johns presided over the meeting. Commissioner Bechard led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Victoria St. Johns Commissioner Michele Boudreau (arrived at 7:10) Commissioner Deborah Bechard Commissioner Gary Calhoun MEMBERS ABSENT: Commissioner Mike Davis (excused) STAFF PRESENT: Dodie Horvitz, Community Services Director Hally Savio, Community Services Secretary Andy Gerrard, La Quinta Police Department PUBLIC PRESENT: Ryan Reid Jay Swain Bryan Santos II. PUBLIC COMMENT- None III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of the March 10, 2003 Minutes B. Monthly Department Report for February 2003 As only one Commissioner who attended March 101h meeting was present, approval of Minutes was tabled to next meeting on May 12`h Community Services Commission April 14, 2003 Minutes Page 2. V. PUBLIC HEARING - None. VI. BUSINESS ITEMS A. Community Picnic Staff presented to the Commission a list of necessary tasks for the Community Picnic and Birthday Bash to be held Saturday, April 26th. Staff and Commissioners will meet at Fritz Burns Park at 8:30 AM to assign and complete necessary tasks. It was moved by Commissioners Bechard/Calhoun that the Commission will participate in the Community Picnic by assisting with necessary tasks. B. Annual Work Plan Staff presented the Commission's 2002/03 Work Plan for review by Commissioners. Each year, an annual Work Plan is submitted to the City Council for approval. Chairman St. Johns asked Commissioners for their changes and/or additions to the Work Plan for the Upcoming 2003-04 Fiscal Year. The following changes were made to the Plan: Liaison To The Community, page 15, delete "Main St. Marketplace" Safety, page 16, delete "Review and Update List of Emergency Personnel" In answer to an inquiry from Chairman St. Johns, Officer Gerrard confirmed that there Is an ongoing recruitment for Volunteers for Increased Public Safety (YIPS). It was moved by Commissioners Bechard/Boudreau that the Commission identify projects to be included in the Community Services Commission 2003/04 Work Plan. VII. CORRESPONDENCE AND WRITTEN MATERIALS Chairman St. Johns discussed the Youth Workshop Meeting scheduled for Thursday, April 24`h, and requested confirmation of this date from Recreation Supervisor Marni Francisco. Director Horvitz gave Commissioners an update on the development of the Skate Park. The contractor is progressing rapidly, with fences complete and equipment due in three weeks. She also reported that funding will be in place on July 1, 2003 for a second Skate Park at the La Quinta Community Park. The second park will be a hybrid, including modulars and a concrete bowl . CSCM IN2003\04.14.03. DOC :.. Community Services Commission Minutes April 14, 2003 Page 3. VIII. COMMISSIONER ITEMS Director Horvitz clarified for Commissioner Boudreau that recent problems with Sports Complex lights should be remedied by the upgrading of all wiring to the light fixtures which is currently underway. Commissioner Bechard commented favorably on the very successful Tiny Tot Olympics held on Saturday, March 15`h p Commissioners thanked Officer Andy Gerrard for his service to the Commission, and wished him well as he returns to patrol duty for the City of La Quinta. Officer Heather Olson will attending the Commission meetings beginning in May. be Staff invited Commissioners to attend the Annual Egg Hunt at 9:00 AM on Saturda 19`h at the Sports Complex. A Chalk Drawing Contest will follow the E Hun y' April Egg t this year. IX. ADJOURNMENT It was moved by Commissioners Boudreau/Bechard to adjourn the Communit Services Commission meeting at 7:35 PM. Unanimous. y NEXT MEETING INFORMATION Monday, May 12, 2003 @7:00 PM La Quinta City Hall Study Session Room Submitted by: Hally Savio, ommunity Services Secretary CSCMIN2003104.14.03.DOC REPORT/INFORMATIONAL ITEM: /9 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 8, 2003 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Abels to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Robert Tyler and Chairman Butler. It was moved and seconded by Commissioners Abels/Tyler to excuse Commissioner Robbins. Unanimously approved. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of March 25, 2003. Commissioner Tyler asked that Page 4, Item 1, be corrected to read "...that he and the appellant had been..... "; Page 6, Item 4, corrected to read, "adopts a resolution exempting themselves from the City's regulations..."; Page 7, Item 14, corrected to read, "Palm Royale Road on both ends will have traffic signals, so there is no parent drop-off on Washington Street." There being no further corrections, it was moved and seconded by Commissioners Abels/Tyler to approve the minutes as amended. Unanimously approved. B. Department Report: None V. PRESENTATIONS: None G:\WPDOCS\PC Minutes\4-8-03.wpd 1 Planning Commission Minutes April 8, 2003 VI. PUBLIC HEARINGS: None A. Continued - Sign Application 2003-682; a request of Jack Tarr for review of a proposed sign program for the Washington Park Commercial Center, bounded by Highway 1 1 1, Adams Street, Washington Street, and Avenue 47. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler clarified that the single logo was on the south end. Staff confirmed this was correct. Commissioner Tyler stated that under the Code they are allowed one monument sign per frontage footage. Staff stated that under a sign adjustment in the Zoning Code, the Planning Commission can make that determination. Commissioner Tyler confirmed that the Code does not differentiate the length of the frontage in regard to the signs. 3. Commissioner Kirk asked if there was any standard for what size would be considered a major tenant. Staff stated that every sign program before the Commission has had something different. In order to get a comparison staff looked at major tenants, not including the "big boxes" over 10,000 square feet, within the vicinity and that list is in the staff report. Commissioner Kirk stated that some of those on the list appear to be much larger than some of the major tenants identified in the applicant's sign program. Is this true? Staff stated they were informed by the applicant that if the building is larger than 10,000 square feet, they are a major tenant. Commissioner Kirk asked if the Commission agreed that deleting the sign in the rear of the building meant the applicant could increase the size of the signs in the front. Staff stated if it was the Commission's discretion. Commissioner Kirk asked if the applicant could increase the size of the signs at their own discretion. Staff stated not unless they decreased the overall aggregate signage allowed as well. Commissioner Kirk asked if the applicant's request for 50 square foot aggregate was for the total sign, or per side. Staff stated it was the aggregate; they were requesting more than allowed by the Code. Staff was supporting the request due to the length of G:\WPDOCS\PC Minutes\4-8-03.wpd 2 Planning Commission Minutes April 8, 2003 the "Washington Park" sign that is not advertising the users of the Center. Commissioner Kirk asked if the linear elevation of the Target building is significantly larger/smaller than the Super Wal- Mart building. Staff stated Wal-Mart is larger. Target is comparably the same size as the Retail "B" building at the Super Wal-Mart Center. 4. Chairman Butler asked if the Commission reduces the number of signs as recommended, who will determine which tenant goes on the monument signs. Staff stated the property manager will make that determination. Those business that have signed leases for the Center are in the Monument sign proposal. 5. Chairman Butler asked if the applicant would like to address the Commission. Mr. Hal Hall, Mr. Bill Sanchez, representing the Center, and Mr. David Randolph, representing the Pacific Neon Company, stated they are not proposing to use any exposed neon. They agree with Conditions #1 and 2. Conditions #3 and #4 they have questions. They are not asking to increase the size of the signs on the front of the building. This is a three -sided center. The purpose of the Target sign on the rear is to address traffic direction as people are driving around the Center and parking areas. In regard to the monument sign, the drive aisle is not major, but it does lead to both sides of the Shopping Center. Adams Street is not a major street now, but it will be and there is no signage on the north and east end of the Center. There will be a sign to the north and slightly west of the Target building, and south and west of the Target building. From that site east there is no project identification. Therefore, they thought it was important to put Center identification on that eastern half of the project. In regard to the letter received from nearby residents concerned about lighting issues, the monument signs are designed to be small and will not create any additional light into the adjacent communities. There is no white background illumination. They are all routed aluminum signs so the background is entirely opaque. Only the graphics will be illuminated. In regard to the building signs, they are individual letter signs. The last paragraph of the sign program was incorrectly written. It was intended to state that a large tenant who has a corner, end, or stand alone building, could have a name identifying sign on the side of the building. G:\WPDOCS\PC Minutes\4-8-03.wpd 3 Planning Commission Minutes April 8, 2003 6. Commissioner Tyler stated he had visited the Palm Desert Target and the bulls -eye is separate from the sign letters for Target. The national logo has been rearranged. Mr. Randolph stated this had changed approximately a year ago. Commissioner Tyler stated the pharmacy sign appears to blend right into the building. Mr. Randolph stated the building is actually darker and the pharmacy sign is white. 7. Chairman Butler asked about Monument sign "C" on Avenue 48, which has Target well designated so those traveling on Avenue 47 will find it, so why have this and the sign on the back of the building. Mr. Randolph stated the concern is that when you pull into the Center from Avenue 47 it directs people to the store. Chairman Butler asked about Monument sign "B" on Adams Street, the street is very short and the first turn is right into the project. Mr. Hall stated that Adams Street is becoming a major entrance and they would like the visibility. Chairman Butler asked which monument sign they would prefer "B" or "C". Mr. Hall stated they would like both but would be willing to reduce the size. Mr. Sanchez stated that if you enter off Caleo Bay, using the Monument sign on Caleo Bay and Avenue 47, there is no real access to the businesses on the east end of the building. Therefore, it is important to have both Monument signs. The entrance off Adams Street services seven large tenants on the east end of the Center. Both Monument signs will identify Target and two other tenants. 8. Chairman Butler asked if anyone else would like to speak on this issue. There being no further public comment, Chairman Butler closed the public hearing and opened the discussion to the Commission. 9. Commissioner Abels complemented the applicant on his presentation and agrees with staffs recommendation. 10. Commissioner Tyler stated he finds the 12 foot diameter bulls -eye over the main entrance offensive. It is three times the size of the Palm Desert store sign. It needs to be significantly reduced. The monument signs are architecturally pleasing, but 15.5 feet long is too much. He has no problem with the two Monument signs on Highway 1 1 1 . On Adams street he would suggest using the same n G:\WPDOCS\PC Minutes\4-8-03.wpd 4 �� '. Planning Commission Minutes April 8, 2003 sign as is on Washington Street. In regard to the rear signage, there was no access to the rear of Lowe's and it didn't make sense. This is not the same situation and if Lowe's is willing to install a rear door he would be willing to reconsider their request for a sign on the rear. 1 1. Chairman Butler reopened the public hearing to allow the applicant an opportunity to respond to the Commission's questions. Mr. Randolph stated the rear doors are for delivery and emergency access only. People could park in this area and walk to the Garden Center entrance which is heavily used as it is a shortcut. On the front elevation, the logo is much larger, but the lettering is much smaller that the Palm Desert store. If you calculate the overall square footage of the sign area, the typical horizontal signs, such as Palm Desert, is 174 square feet with the logo and wording calculated separately, or 204 calculated as a box. So in this instance, the overall sign is smaller. 12. Commissioner Tyler recommends deleting the last paragraph on Page 8 of the Sign Program. Mr. Randolph suggested deleting the last line. Staff stated the paragraph is still unclear. From what was stated at this meeting, it appears the applicant is asking that the two corner (end) buildings be allowed three signs. They have one sign on each street side and a sign on the interior parking lot side. Commissioner Tyler asked if these buildings would be downgraded from major tenants. Staff stated the applicant would agree to this. Staff would be comfortable with the aggregate 50 square feet and allow the two end buildings to have three signs. Commissioner Tyler asked that a statement be added to Page 10 of the Sign Program stating, "in accordance with the City's Sign Ordinance." Also, under "Window Graphics", remove the credit card decal sign. After discussion, Commissioners determined to leave it as written. 13. Chairman Butler closed the public participation of the public hearing. 14. Commissioner Kirk commended staff on the report. It is a nice design on the monument signs as most of the signs are architectural rather than advertising. He would therefore recommend going with the larger than the standard usually G:\WPDOCS\PC Minutes\4-8-03.wpd 5 Planning Commission Minutes April 8, 2003 approved except for Sign "B". He agrees with Commissioner Tyler, that Monument sign "B" be the same size as sign "D". He does have concerns with the total aggregate size of the Target signage. He would prefer to see more logo and less lettering and he believes the proposed sign is a nice balance. With respect to the rear elevation, if it is not a public entrance, he does not have strong feelings. There is justification for some signage at this location. He is concerned about having a bright light on the back of the building. He would suggest allowing a non -lighted sign. He supports Commissioner Tyler's suggestions in regard to Page 8 and 10 of the Sign Program. 15. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abels to adopt Minute Motion 2003-007, approving Sign Application 2003-682, as amended. a. Monument Sign "B" shall be the same style and size as sign „D,,. b. The rear sign of the Target building shall be unlighted. C. Page 8, paragraph 6, shall be rewritten and approved by staff. d. Page 10 of the Sign Program shall have the following added, "in accordance with the City's Sign Ordinance." Unanimously approved. B. Tentative Parcel Map 31 172 and Site Development Permit 2003-761; a request of Klein Building and Development, Inc. for review of development plans for a seven building commercial complex with 63-550 square feet of floor area and a subdivision of six acres into eight commercial parcels for the property located on the north side of Highway 1 1 1, 331 feet west of Dune Palms Road. 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department and presented a perspective drawing showing one view of the building. 2. Chairman Butler asked if the applicant agreed with the Architectural and Landscaping Review Committee (ALRC) recommendations. Staff stated the ALRC recommended the stone ri G:\WPDOCS\PC Minutes\4-8-03.wpd 6 Planning Commission Minutes April 8, 2003 be removed and the applicant wants to retain the stone as they believe it adds dimension to the buildings. They did make the changes to the plant palette. Chairman Butler asked if the ALRC recommendations are normally included in the conditions submitted to the Planning Commission. Staff stated they normally are included. 3. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked that Condition #1 1 in the Conditions of Approval for both the Tract Map and the Site Development Permit needs to be rewritten for clarity. Also, Condition #40 for both applications does not reflect the shared access for the existing driveway onto Dune Palms Road. On Corporate Center Drive one access is joint, but there is a new access on the northwest corner that should be included in the condition. Page 18 has very little on the lighting; is this covered by the Specific Plan. Staff stated it is conditioned to meet the Specific Plan requirements. 4. Commissioner Kirk asked if the western boundary would have a block wall. Staff stated the applicant is not proposing a wall. There is a landscape strip with trees and shrubs along the western boundary. Commissioner Kirk asked if the landscape plan on the western boundary appears to be sparse with only palm trees and he questions how much shielding they will provide. Staff stated a detailed landscaping plan will have to be submitted for approval. Commissioner Kirk stated the Radio Active landscaping plan appeared to be more elaborate. 5. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Neil Kleine, owner and developer of the project, gave a presentation on the project. He has no issues with staff's recommendations. His understanding of the ALRC comments was that they were recommendations and not conditions. They will match the Radio Active landscaping plan concept. In regard to the shared access, they are recording easements to be reciprocal between Radio Active and themselves and the Dune Palms Road access. They did submit a complete lighting plan. There are two parts of the project, which will need to have loading areas. They were designed to be screened by placing them backing up to the adjoining businesses loading zones. It is hoped that the project to the west, when it is submitted, will do the same by backing up their loading zone to Building 7. G:\WPDOCS\PC Minutes\4-8-03.wpd 7 Planning Commission Minutes April 8, 2003 6. Commissioner Abels asked if they have signed tenants. Mr. Kleine stated two buildings are spoken for and will be leased. The restaurant site is spoken for. 7. Commissioner Tyler asked if the rear doors on Building 7 were roll ups. Mr. Kleine stated no, they will be double man doors. Commissioner Tyler asked about Buildings 5 and 6. Mr. Kleine stated they could be either a single tenant or two. They are keeping their options open. 8. Chairman Butler asked if there was any other public comment on this project. Mr. J. Paul, owner of the two buildings across Corporate Center Drive, stated he would like to thank everyone for helping him complete his buildings. He had been informed by his architect, that this project may have areas of concern to him, or his project. First, the visual elevation is fine. His concern is what will be seen on all four sides of the project. The inside of the project has the "Rancho La Quinta" look with tile roofs, but the Highway 1 1 1 side does not. The view from his project is a flat building with no undulation. The relief, or popout portion, is only a foot. He also has a concern with the ends of his buildings; they are flat with no softness. Why was the tile not wrapped around to the outside and onto Highway 1 1 1 . He would be disappointed if the stone were removed. This building is only 22 feet from the street. He is glad to hear the landscaping will be the same as Radio Active. The side that faces his project should have some tile relief. The ends of the buildings should be softened as well and the wing -wall needs to be kept consistent with the stone along the entire front of the building. 9. Mr. Kleine responded by stating he appreciates Mr. Paul's comments. In regard to the shed roofs, he was never informed he had to have a "Rancho La Quinta" look and it is not contained in the Specific Plan. The shed roofs were used to create a courtyard effect. In terms of the landscape setback, he has the same landscape architect as Mr. Paul and Radio Active. In regard to the window glazing, retail customers will want it to the floor for light and exposure. In regard to the restaurant they will have a pony wall. The stone will remain. They were requested to vary the parapet along Highway 1 1 1 building and will do the same along Corporate Center Drive. In regard to the shed roofs, it is not an option when you are trying to have full ceiling heights. G:\WPDOCS\PC Minutes\4-8-03.wpd 8 Planning Commission Minutes April 8, 2003 10. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 11. Commissioner Kirk asked if the Highway 1 1 1 Design Guidelines had any architectural details. Staff stated there are none. Commissioner Kirk stated he is generally in support of the project as it does appear to be high quality. The applicant does need to live up to the commitment that the landscaping will match the Radio Active site. The most problematic problem may be the back of Building 7. His concern is that the property to the west should of been subject to this Specific Plan. As it is not, it is right that this project is there first and the neighbor should design to be sensitive to this. However, this building will be visible from Highway 1 1 1 and no one knows when or how that property will be developed and, he believes, there needs to be a lot more relief. This could be done by landscaping. Also, Buildings 5 and 6 should have some architectural detail. 12. Commissioner Tyler stated he has the same concerns. The west wall of Building 7 will be visible for a long time and has no character. The same applies, to a lesser extent, to the rear of the other buildings. He is also concerned about the buildings all being painted with the earth tones which will make it drab. 13. Commissioner Abels stated he agrees with Commissioners Tyler and Kirk and Mr. Paul. There are a lot of things that could be done to enhance it. 14. Chairman Butler asked if the rear of the buildings should be reviewed in light of the buildings opening to a future project that should be buffered. He questioned whether the Commission should be concerned with a neighboring project. Staff stated yes, the Planning Commission can do so. Typically the Commission has reviewed all the elevations of a project. Chairman Butler stated the property across the street does not have the same concerns this tenant will have. If this is approved as it is, he has no objection to the interior elevations, but how do they address the adjoining projects. 15. Commissioner Abels suggested continuing the project and give the applicant time to address the concerns of the Commission. , J G:\WPDOCS\PC Minutes\4-8-03.wpd 9 Planning Commission Minutes April 8, 2003 16. Commissioner Tyler stated there has been a precedent set by other projects for controlling the rear elevations that butt up to vacant property, such as the buildings on the east side of Dune Palms Road and the east end of the buildings at the Wal-Mart site. 17. The public hearing was reopened. 18. There being no further discussion, it was moved and seconded by Commissioners Abels/Kirk to continue Tentative Parcel Map 31 172 and Site Development Permit 2003-761 to April 22, 2003, with the following recommendations to be addressed by the applicant: a. A revised landscaping plan that is similar to the Radio Active site. b. The elevations shall be revised as follows. 1 .) Buildings 5 & 6 additional architectural detail shall be added to the rear of the building. 2.) Building 7 additional articulation and/or landscaping shall be added to the rear of the building. 3.) Buildings 1 and 2 shall be resubmitted with a better diagram and additional detail on the Highway 111 elevation. Unanimously approved. VII. BUSINESS ITEMS: A. Continued - Appeal of Public Nuisance Cases 7397 and 7398; a request of Donald and Patricia Cross for consideration of an appeal of a Public Nuisance Determination for the property located at 78-570 Saguaro Road. 1. Commissioner Tyler informed the Commission that he and the applicant had been long term friends and he had discussed this case at length with City and therefore he feels he is unable to render an impartial objective opinion on this matter and requested to recuse himself and left the dais. 2. Chairman Butler asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. G:\WPDOCS\PC Minutes\4-8-03.wpd 10 Planning Commission Minutes April 8, 2003 3. There being no questions of staff, Chairman Butler asked if the appellant would like to address the Commission. Mrs. Cross, the appellant, stated they have tried to obtain a building permit on several occasions, but were unable to. They are asking for a waiver to allow the wall to be built at their own risk. 4. Commissioner Kirk asked for clarification as to whether or not it was a permanent wall. Mr. Cross stated it was permanent. Commissioner Kirk asked when the Code requirements changed. Staff stated approximately 1999. Commissioner Kirk asked if the appellant had approached the City prior to this time. Ms. Cross stated they had and were told the wall was exempt. They were told to bring in a drawing, which they did. They have receipts for building materials purchased prior to the new Code interpretation. They should have been given direction to specify what their alternatives were to get this wall approved. Commissioner Kirk stated he would uphold the appellants request as they did start this prior to the Code change. 5. Mr. John Hardcastle, Code Compliance Manager, stated that in December 1999, plans were submitted for the wall. The plans were picked up by the appellant for corrections in December and resubmitted in May, 2000. The Building Code was in place at the time of resubmittal and knowledge was known by the Cross' that the requirement was to obtain a building permit for the wall prior to the construction of the wall. Staff first noticed the wall in November of 2002. Mr. Cross stated construction started on the wall on June 27, 2002. 6. Commissioner Kirk asked if the applicant knew a permit was needed and an engineered plan required. Mr. Cross stated they have been in constant communication with the City. They were told they would not receive a permit and to tear it down. He believes they should have the opportunity to improve the look of their property. 7. Commissioner Abels asked if the appellant was willing to tear the wall down to the bottom plate. Mr. Cross stated he was willing to expose how it was constructed. G:\WPDOCS\PC Minutes\4-8-03.wpd 11 Planning Commission Minutes April 8, 2003 8. Chairman Butler stated the wall was constructed without a permit when they were required to tear it down. He realizes they have tried their best to meet the City's requests and asked if they could obtain an engineer's specifications on the wall. 9. Commissioner Kirk stated his understanding was that this type of construction is not even permitted by the City. Mr. Hardcastle stated this is not a typical wall allowed by the City. If the Cross's can obtain engineered specifications showing the wall to be safe, they will issue a permit. Staff is asking the Commission to uphold the public nuisance and if they are able to obtain the calcs, they will issue a permit. The City is concerned about the liability factor. 10. There being no further discussion, it was moved by Commissioner Kirk to uphold the appellant's request. The motion died for lack of a second. 1 1 . Mr. Cross noted another wall that was approved at the same time he requested his. If the plans for this could be found, it would set a standard he could build to. 12. Chairman Butler asked if this was appealable to the City Council. City Attorney Kathy Jenson stated yes. 13. It was moved and seconded by Chairman Butler/Commissioner Abels to adopt Minute Motion 2003-008 denying the appeal of Public Nuisance Cases 7397 and 7398, as recommended. The motion carried with Commissioner Kirk voting no and Commissioner Tyler being absent. B. Zoning Ordinance Amendment 2003-074, a request of staff for review of proposed changes to the Lighting Ordinance. 1. Chairman Butler asked for the staff report. Planning Manager Oscar Orci introduced the City's lighting consultant James Benya who presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Purposes of a Lighting Ordinance: a. Reduce sky glow; b. Reduce light trespass; and C. Improve the appearance and safety of the City at night. 4: G:\WPDOCS\PC Minutes\4-8-03.wpd 12 Planning Commission Minutes April 8, 2003 3. Problems with current regulations: a. Light pollution concepts are outdated; b. Current regulations require relatively high lighting levels; C. Not easily enforced; d. One standard for all parts of the City; e. Need to subdivide the City in four lighting zones; f. Need to increase certain types of lighting to be exempt; g. Change some of the prohibited lighting standards to prevent extremely bright or intense lighting; h. Address foot candles according to the project instead having a set standard; i. Shielding requirements based on wattage and lighting zones using the IES&A designations for the type of cutoff; j. Need to combine wattage limits and shielding; k. Height limits varied according to use; I. Need power limits on how many watts of light can be on a site in accordance with Title 24, 2005 Outdoor Lighting Requirements. M. Need requirements on the measure of light that can trespass using a physically measure to determine the amount of light that can trespass. n. Need to adopt controls (Title 24, 2005 Outdoor Lighting Requirements) curfews in regard to parking lot lights. 4. Establish four Lighting Zones. a. Zone 1 - Natural settings, park areas; b. Zone 2 - Residential and rural areas; C. Zone 3 - Commercial Districts and high density living districts; and d. Zone 4 - Special High Density Commercial District 5. General changes to the Residential Outdoor Lighting standards: a. Modify residential lighting in regard to game court lighting; b. Exempting some types of lighting such as swimming pools, exits signs, individual Christmas tree lighting, etc; C. Shielding requirements for anything over 50 watts; d. Limit on luminar lights to 150 watts; e. Mounting heights modified; f. Sport courts; and g. Landscape lighting. G:\WPDOCS\PC Minutes\4-8-03.wpd 13 Planning Commission Minutes April 8, 2003 6. General changes to the Commercial Lighting standards: a. Adding lighting under canopies or covers to clarify. 7. Adding "Purpose" for the standards. 8. Applicability changes to let people know when they have to bring lighting into compliance. 9. Adding Definitions in regard to candle power, cutoff, etc., consistent with IES&A standards. 10. Add Regulations requiring them to comply with other applicable codes. 1 1 . Expanded the Exempt Lighting list. 12. Prohibited Lighting Requirements. 13. Shielding Requirements for each of the different Zones. 14. Adding Lamp Wattage Limits. 15. Height limits for each of the different Zones 16. Setback requirements. 17. Exceptions. 18. Controlled Requirements. 19. Externally illuminated signs. 20. Special lighting systems dealt with on a case by case basis. 21. Enforcements. 22. Alternate methods and materials substitutions. 23. Special residential mitigation. 24. Temporary and Minor Use Permits. G:\WPDOCS\PC Minutes\4-8-03.wpd 14 Planning Commission Minutes April 8, 2003 25. Commissioner comments/questions: a. Commissioner Tyler suggested the curfew times take into consideration daylight savings time. How would the zones be determined. Mr. Benya stated the City Council would set the zones. b. Discussion of the placement of the Zones. C. Commissioner Kirk asked staff what direction. the Commission was to take at this point. Staff stated the Commission should provide staff with any specific comments/changes they may have and staff would take those changes and incorporate them into the ordinance to bring back to the Commission at a public hearing for recommendation to the City Council. d. Commissioner Kirk questioned why the City would not be subject to its own lighting standards. Mr. Benya stated this is a common problem. An example is street lighting which is the biggest offender of light pollution and the City needs time to make changes to those standards. Commissioner Kirk asked if everything that is already built would be exempt. Mr. Benya stated a gradual transition would take place over time. Commissioner Kirk recommended that as lights in the City are broken they be replaced with the new standards. Also, the difference between a tree light and a commercial center light. Mr. Benya explained the impact of each. Commissioner Kirk asked about the height standards to reduce spillage. Mr. Benya explained our standards are based on how much illumination we have on the surface. The cone of light tends to be four -five times the height. Then you need to address the adjacent conditions. It becomes a combination of pole height, cutoff, and then the mitigated circumstances. Commissioner Kirk suggested the reference to a Coast Guard facility be removed. e. Commissioner Tyler suggested defining high rise and low rise residential. Other suggestions would be given to staff. f. Staff informed the Commission that the next step would be to bring the Zone Map back to the Commission, then set the Lighting Ordinance for a public hearing. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. G:\WPDOCS\PC Minutes\4-8-03.wpd 15 Planning Commission Minutes April 8, 2003 IX. COMMISSIONER ITEMS: A. Commissioner Abels gave a report of the City Council meeting of April 1, 2003. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held April 22, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 10:23 p.m. on April 8, 2003. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California G:\WPDOCS\PC Minutes\4-8-03.wpd 16 MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 22, 2003 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who asked Commissioner Kirk to lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler and Chairman Butler. C. Staff present: Community Development Director Jerry Herman, City Attorney Kathy Jenson, Assistant City Attorney Michael Houston, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, Principal Planners Stan Sawa and Fred Baker, Associate Planners Wallace Nesbit and Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of April 8, 2003. Commissioner Tyler asked that Page 5, Item #10, be corrected to read "...Lowes is willing to install..."; Page 5, Item #11 corrected to read, "Mr. Randolph stated the rear doors are primarily for delivery and emergency access, but might also become public access doors during busy shopping periods."; Page 5, Item #12 corrected to read: "Mr. Randolph suggested deleting just the last line."; Page 7, Item #5 corrected to read, "There are two parts of the project which will need to have loading areas." , also the last sentence change the last "theirs" to "Building 7"; Page 8, Item #7 corrected to read; "...the rear doors of Building 7 were roll ups."; Item #9 corrected to read "In terms of the landscape setback, he has the same landscape architect as Mr. Paul and Radio Active."; Page 15, Item #25.d. corrected to read, "Mr. Kirk asked if everything that is already built would be exempt." There being no further corrections, it was moved and seconded by Commissioners Kirk/Tyler to approve the minutes as amended. Unanimously approved. G:\WPDOCS\PC Minutes\4-22-03.wpd 1 Planning Commission Minutes April 22, 2003 B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: None A. Continued - Tentative Parcel Map 31 172 and Site Development Permit 2003-761; a request of Klein Building and Development, Inc. for review of development plans for a seven building commercial complex with 63- 550 square feet of floor area and a subdivision of six acres into eight commercial parcels for the property located on the north side of Highway 1 1 1, west of Dune Palms Road. 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department and presented a perspective drawing showing one view of the building. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler stated that on the revised landscape plan there is a row of trees on the west property line that screen the rear of Building 7, called out as vertical screen trees, but are not on the legend. Staff clarified the tree species was an Acacia which is both a canopy and vertical tree. 3. Chairman Butler asked staff to clarify on the grading plan, on the west side of Parcel 7, where there appears to be a high berm. Staff stated there is a large berm, but no property line wall. The west side of the subject property will be excavated to develop the property. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Neil Kleine, owner and developer of the project, gave a review of the changes they have made to the project. 5. There being no questions of the applicant Chairman Butler asked if there was any other public comment on this project. Mr. J. Paul, 79-440 Corporate Center Drive, stated he appreciates the work that has been done to improve the project. He asked about the elevation facing his building, as it appears there are doors that 'c. ;, "fir G:\WPDOCS\PC Minutes\4-22-03.wpd 2 Planning Commission Minutes April 22, 2003 open onto Corporate Center Drive. He is concerned that no parking is allowed on the street, and how will the customers enter/exit those doors. Mr. Kleine stated there are no ingress/egress through these doors. They are conditioned by Fire Department to have fire exits and they need to be shown on the plans. Mr. Paul stated another concern is that there was no architect on the Architecture and Landscaping Review Committee when this project was reviewed and there needs to be design guidelines set to protect existing building owners when they are reviewing prospective buildings. 6. Commissioner Tyler reiterated that there are no architectural guidelines. 7. Commissioner Kirk stated this project was designed under a specific plan that should set the architectural guidelines for the entire area. If they wanted to amend it to add additional architectural guidelines, that is possible. 8. Mr. Matthew Johnson, representing Mark Reulman of Radio Active, the adjacent property owner, informed the Commission regarding the reciprocal easements that were being required. He stated they have come to an agreement regarding the easement and they will be granted between the two property owners. Mr. Reulman has agreed to pay for all the paving in the event he goes in first. They have also reviewed the site plan in light of the revisions and they support the project. 9. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 10. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abets to adopt Planning Commission Resolution 2003-018 approving Site Development Permit 2003- 761, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. G:\WPDOCS\PC Minutes\4-22-03.wpd 3 Planning Commission Minutes April 22, 2003 11. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2003-019 approving Tentative Parcel Map 31172, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. B. Environmental Assessment 2002-463, Street Vacation RW-C-2003-003, Conditional Use Permit 2002-073, and Site Development Permit 2002- 755; a request of St. Francis of Assisi/Father Jack Barker to Certify a Mitigated Negative Declaration of environmental impact; consideration of a street closure of Washington Street frontage road; a Conditional Use Permit and Site Development Permit to allow the expansion of the parking lot, landscaping and lighting, retention areas, and an additional entry on approximately 30 acres. 1. Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department, and Assistant City Engineer Steve Speer presented the information regarding the street closure. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked when the two left turn lanes are installed at the intersection will the island be removed. Assistant City Engineer Steve Speer stated the small barrier island will be removed and will be converted to a full turn movement. Commissioner Tyler asked when this would be signalized. Staff stated it is to be determined. There are conditions on this development for the Church to pay 25 % of the signal costs and the other 75% is currently unfunded. Staff stated the City has to do something to capture the stormwater in the area. The City has been waiting for the property to be developed to joint venture the cost and solution for stormwater retention. Commissioner Tyler inquired about the condition regarding the closure of the access road and the rerouting of the new arm. Staff stated that in addition to the Church paying for the new signal, there is also a condition requiring the Church to dedicate part of the road as public right of way. This will allow the Arts Foundation to have direct access to a public road and the City will request the road be kept closed off. This will be a dedicated road. y G:\WPDOCS\PC Minutes\4-22-03.wpd 4 Planning Commission Minutes April 22, 2003 3. Commissioner Kirk asked if the northern portion of the closure would accommodate all the nuisance water from the Highland Palms residential area. Staff stated yes, except in the instance of a 100 year storm which will require the City to buy more capacity in the retention basin to the south. Commissioner Kirk asked who would be purchasing the private lot in the Highland Palms neighborhood at the northeast corner, referred to in the staff report. Staff stated it is believed the Church desires to do this. 4. Commissioner Robbins asked if the signal would be installed before the parking lot is put into use. Staff stated the signal will be installed when warrants are met and should the signal not be working, the intersection will only be a right in and right out. Commissioner Robbins stated he was concerned the Church would have such traffic that if the signal was not operational, there needs to be a condition added requiring a Sheriff to be present to help direct traffic on Sunday mornings. Staff stated a signal would be required at the intersection before it would be opened to full turn movements. 5. Chairman Butler asked if a signal had not been approved at Lake La Quinta Drive. Staff stated the City only recently approved the signal. Chairman Butler asked if they would be required to pay any portion of the cost for the signal. Staff stated no, as they had already received their entitlement before Council approved cutting the island. Therefore, not all the developers on the east side will participate in the cost of this signal. 6. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Vince Starace and Father Jack Barker, representing the Church, gave a presentation on the project. In regard to the signal they would suggest that if the signal is not installed the frontage road not be closed. What is important is the sequencing of what will happen first to address the traffic problems. In regard to the right of way, he would like the City to understand how much land is being dedicated by the Church for the water retention. They believe this is more than enough to cover their cost of the signal and it is unfair to require them to pay 25% of the signal costs. They have paid the Fringe -Toed Lizard fees on the current temporary parking lot and should only be required to pay the additional fees on the remaining 9.45 acres. In regard to the payment for the proposed work, they have agreed on a partnership with the City. However, G:\WPDOCS\PC Minutes\4-22-03.wpd 5 'L J 1 Planning Commission Minutes April 22, 2003 the only way the Church can do this is through an escrow account and explained how that would be accomplished. Farther Barker explained that if the City participates in the cost for all the work, they should be able to meet the costs over time. 7. Commissioner Kirk asked the applicant to describe an Afghan Pine. Mr. Randy Purnel, landscape architect, explained that the Afghan Pine is a commonly used pine in the desert that does well. 8. There being no further questions of the applicant, Chairman Butler asked if there was any other public comment on this project. Mr. Stephen Hill, 46-965 Highland Palm, stated he was concerned that the Church had not complied with the landscaping plans as they were originally approved by the County, and asked that the Commission require the Church to come into compliance with the originally approved landscaping plan. Staff stated the Code Compliance Division of the Building and Safety Department is still investigating the complaint and will follow up with the affected property owners. 9. Mr. Aldo Corsini, 46-975 Highland Palms, stated he has the same concerns and believes the Commission could place a new condition on the project at this time. 10. Commissioner Kirk stated there is some precedent set such as the problems the City had with the Home Depot building. He sees no difference in this instance. He asked staff if the concerns being raised were valid. City Attorney Kathy Jenson suggested the Commission hear the Church's response. If there is a condition in place, and the Church is not in compliance with any existing conditions, there are mechanisms to seek revocation of the Conditional Use Permit. Since the Commission is considering this application, the Commission has the discretion to consider the entire site and add any additional conditions. She would not recommend they try to make a determination of whether or not they are in compliance, but if there is a specific item the Commission would like to address as part of their review, the Commission is entitled to impose it. 11. Commissioner Robbins asked if, as an example, they could require the removal of the existing trees and require the planting of the Oleanders. G:\WPDOCS\PC Minutes\4-22-03.wpd 6 4+ v 4 Planning Commission Minutes April 22, 2003 12. Father Barker stated he has never seen any drawings dated 1984, in regard to this issue. When the Church was first built in 1984, they went to great pains to keep the lighting levels extremely low on the parking lot to the north. The shrubbery/trees that were first planted have worked well and have now reached their full height of 50-60 feet. They did prune the trees to the cost of $13,000 and were told at that time that if the tree heights were reduced more than 25% it will kill them. He does believe there are some alternative plantings that could be considered. He is concerned that if a different tree were approved, they would then be faced with other complaints such as the Church bells or noise. 13. Mr. Hill stated the lights in the parking lot are not the issue, but rather the cars pulling in and out of the parking lot cause the problem. He also has a concern for safety as there is an elevation change between the two properties of 4-5 feet. There is no barrier to keep children from falling down the embankment onto his property, or the neighbors. 14. Mr. Tim Bartlett, 73-382 Salt Cedar Road, Palm Desert, stated he owns the commercial property across the street from the Church and directly across from the Omri and Boni's Restaurant and he was concerned with having to share the cost sharing of the signal. While there are no vertical improvements on his property, the site is fully developed and they have paid their share of the costs for the signals at Avenue 47 and Avenue 48. His request is that since he has not gone vertical on his property, he should not have to bear the cost of the signal. The site improvements and street improvements were completed under the original development of this site. 15. Commissioner Robbins asked if staff was considering conditioning this property to pay for the signal. Staff stated it was a consideration, but it would not be 25 %. It would be prorated down to a some extent as they will benefit from the signal. 16. Mr. Aldo, stated another concern is that the trees are so tall that when the wind blows the yards are covered with leaves and the other problem is that the trees hide the sun from neighbor's backyard which keeps the sun from shining into their yards and swimming pools. G:\WPDOCS\PC Minutes\4-22-03.wpd 7 Planning Commission Minutes April 22, 2003 17. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 18. Commissioner Tyler stated he supports the project, but has concerns and compassion for the issues raised by the neighbors. He does not believe their concerns, however, are a problem to be considered at this meeting. 19. Commissioner Kirk commended the landscape architect on his design as it does solve a lot of problems. It does not, however, solve the problems for the neighbors to the north in regard to the nuisance water and transportation issues. He agrees with the sequencing and that the signal be required before the intersection is operational. In regard to the 25% payment for the signal, the applicant will receive benefit from the signal and should therefore share in the cost. 20. Commissioner Robbins stated he agrees with conditioning the project to have the signal installed, or some type of traffic controlling measures, before the intersection is operational. The City buying capacity into the retention basin could be more than the cost of the signal which should be a great help to the Church. He asked if the applicant was paying for all the landscaping, etc, in the street closure area. Assistant City Engineer Steve Speer clarified the City will pay for the removal of the existing pavement, the installation of the retention basin, the sand filters, the landscaping that is in the closure area. The Church will pay for the widening of Washington Street that is across the frontage of the property they are now improving. They will pay for the extension of their own driveways and the sidewalk that runs across the frontage of their newly acquired property. The City will pay for the sidewalk that passes in front of their existing property. This is detailed in the Conditions of Approval. 21. Commissioner Tyler asked about the condition that addressed the timing on when the applicant would be required to dedicate additional right of way; what is the timing for this to happen? Planning Manager Oscar Orci stated it is in the process of being addressed. There is an environmental analysis needed to determine the final width of Washington Street that will be brought back to the Commission. The dedication would be done now and the City will accept either six or 12 feet. It depends G:\WPDOCS\PC Minutes\4-22-03.wpd 8 v Planning Commission Minutes April 22, 2003 upon the final design of the median, whether or not it will be six or 12 feet. Community Development Director Jerry Herman stated the General Plan calls for Washington Street from Avenue 48 to Highway 111 to be an augmented Primary Arterial which is an eight lane facility versus the current six lanes. The Walgreens project was required to dedicate six additional feet. Whether or not the City will built Washington Street now or in the future was not determined, but required the needed right of way during the approval process. If there is a surplus of land after the completion of the road, it will be deeded back to the appropriate property owners. 22. Chairman Butler stated he agrees with the 25 % shared cost on the signal. His other concern is the problem with the neighbors. City Attorney Kathy Jenson stated the Conditions of Approval approved in 1984, required a submission of plans to be approved by the Community Development Department and it shows the plans were approved. Once they have been submitted and approved, there is no further action by the City and it may be a civil issue. Based on what she has heard, she is not convinced it is a violation, but rather a civil action. It still needs to be determined whether or not there is a maintenance problem. Staff stated it is unknown whether the violation exists at this time; there is still an investigation in process. 23. Staff stated the drafting of the agreement will be done after the approvals by the City are completed and staff has no objection to an escrow account being established, but the issue will be determined by the City Council. 24. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2003-020, recommending Certification a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 25. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2003-021, recommending approval of Street Vacation RW-C-2003-003, as recommended. G:\WPDOCS\PC Minutes\4-22-03.wpd 9 ~ ,.i Planning Commission Minutes April 22, 2003 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 26. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2002-022, recommending approval of Conditional Use Permit 2003-073, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 27. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2003-023, approving Site Development Permit 2002-755, as recommended/amended: a. Amend Condition #36.1: This access driveway cannot be used until the frontage road is closed and the intersection is signalized. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. C. Site Development Permit 2001-71 1 Time Extension #1; a request of the Baden Family Trust for consideration of a time extension for development plans for a supermarket, drug store and bank building in a Neighborhood Commercial Center at the southeast corner of Avenue 52 and Jefferson Street. 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked why the temporary bank was not included in the time extension. Staff explained there are various components to the Specific Plan and the only portion submitted for the time extension were those listed in the staff report. The bank is part of the specific plan, but not the site development permit. G:\WPDOCS\PC Minutes\4-22-03.wpd 10 0 Planning Commission Minutes April 22, 2003 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Tim Bartlett, representing the owner of the project, presented the reasons for the time extension. 4. Chairman Butler asked if there were any questions of the applicant. Commissioner Kirk suggested the architectural design be reconsidered when the applicant comes back with their new anchor. Mr. Bartlett asked for clarification. Commissioner Kirk stated he would like the architecture redesigned. Mr. Bartlett stated the architecture was approved under the Specific Plan. If they were to go to a different style they would need additional height. This design will keep that height at 26-28 feet. 5. Chairman Butler asked if there was any other public comment on this project. Mr. Joesph Bruido, 77-510 Calle Nogales, stated he was concerned with all the development at the corner of Jefferson Street and Avenue 52 being commercial. 6. Mr. Larry Allen, 54-407 Shoal Creek, asked if there was to be any reconsideration of the architectural design, the height of the building should be kept at the 26-28 foot height. 7. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2003-024, approving Site Development Permit 2001- 71 1, Time Extension #1, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. D. Site Development Permit 2003-763; a request of Paul and Bobbie Jean Kouri for consideration of development plans for construction of a 5,250 square foot commercial restaurant building located on Parcel 11 of Parcel Map 29889 located on the east side of Washington Street, southeast of Avenue 47. G:\WPDOCS\PC Minutes\4-22-03.wpd Planning Commission Minutes April 22, 2003 1 . Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Abels asked if this was located between the medical building and restaurant. Staff stated it was east of the temporary bank building. 3. Commissioner Tyler asked what type of service they would be offering. Staff stated the applicant would have to answer that question. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Mitchell Gardner, architect representing the owner and developer of the project, gave a presentation on the project. 5. Chairman Butler asked if there were any questions of the applicant. Commissioner Tyler asked if they would be full service restaurants. Mr. Gardner stated Louise's Pantry would be full and the Barbeque restaurant would be lunch and dinner only and both would be in the moderate price range. 6. Chairman Butler asked if there was any other public comment on this project. Mr. Joseph Boudi, stated he was in support of this project. 7. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-025, approving Site Development Permit 2003- 763, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. G:\WPDOCS\PC Minutes\4-22-03.wpd 12 j Planning Commission Minutes . April 22, 2003 E. Site Development Permit 2003-765; a request of Madison Development for consideration of development plans for two, two story retail/office/ restaurant buildings totaling 34,400 square feet and a two story parking structure at the northwest corner of Washington Street and Highway 1 1 1, within Point Happy Commercial Center. 1 . Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked where the lower level access was taken from. Staff indicated the location on the site plan. 3. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. John Vuksic, architect for the owner and developer of the project, gave a presentation on the project. 4. Chairman Butler asked if there were any questions of the applicant. Commissioner Robbins stated this is a new standard in the City, both in terms of the rear elevation and parking structure. His issue has always been the rear elevations for projects that back up to the Channel where in some instances they are ugly. This is an excellent job and a standard for any future projects in the City. 5. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 6. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abets to adopt Planning Commission Resolution 2003-026, approving Site Development Permit 2003- 765, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: None. G:\WPDOCS\PC Minutes\4-22-03.wpd 13 Planning Commission Minutes April 22, 2003 VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. IX. COMMISSIONER ITEMS: A. Chairman Butler gave a report on the City Council meeting of April 15, 2003. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Tyler to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held May 13, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:07 p.m. on April 22, 2003. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California r�n 16 ; ; .. t G:\WPDOCS\PC Minutes\4-22-03.wpd 14 REPORT/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA April 2, 2003 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:09 a.m. by Planning Manager Oscar Orci who led the flag salute. B. Committee Members present: Bill Bobbitt and David Thoms. It was moved and seconded by Committee Members Thoms/Bobbitt to excuse Committee Member Cunningham. Unanimously approved. C. Staff present: Planning Manager Oscar Orci, Principal Planner Fred Baker, Associate Planners Wallace Nesbit and Greg Trousdell, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: It was moved and seconded by Committee Members Bobbitt/Thoms to reorganize the agenda to take Business Item "D" as Item"B" and Item "B" as Item "D". Unanimously approved. IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of March 5, 2003. There being no corrections, it was moved and seconded by Committee Members Bobbitt/Thom to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permit 2002-763; a request of Paul and Bobbie Jean Kouri for review of architectural and conceptual landscaping plans for a 5,250 square foot one story restaurant building in the La Quinta Professional Plaza on the east side of Washington Street, southeast of Avenue 47 .' GAW1PD0CS\ARLC\4-2-03."d .1 Architectural & Landscape Review Committee Minutes April 2, 2003 1. Associate Planner Wallace Nesbit gave an overview of the project and introduced Mr. Mitchell Gardner, architect for the project, who gave a presentation on the project. 2. Committee Member Thoms complimented the architect on the design and concept of the plan. Placing the restaurants back to back is an excellent idea. He recommended the planter areas adjacent to the building, at the southeast corner, rectangular in shape, have the corners clipped to a 45 degree which would be more appropriate. In addition, add a handicapped space on the west side of the building. On the northeast elevation, there are some tiles on the parapet roof. Mr. Gardner stated it is not a parapet, but a shed roof. Committee Member Thoms stated this was a better design and asked if this treatment could be added at other locations on the roof. Mr. Gardner stated that due to the need for a lot of air handlers he will not have the space to do this. The air handlers require a lot of flat roof and this design would take away from the area needed for the air handlers. Committee Member Thoms stated he is not in favor of the vertical signage. Mr. Gardner stated the signage had not yet been determined. 3. Committee Member Bobbitt stated he too liked the building. The plant palette is fine, but on the southwest corner there is a planter bed next to the last parking space, where the plant material needs to take into consideration that there will be pedestrian traffic. He would suggest moving the plant material south and adding the stepping stones to accommodate the pedestrian traffic. 4. There being no further discussion, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2003-012, approving Site Development Permit 2002-763, as amended: a. The planter places adjacent to the building at the southeast corner, rectangular in shape, have the corners clipped to a 45 degree. b. Add a handicapped space on the west side of the building: ' Unanimously approved. GAWPD0CS\ARLC\4-2-03.wpd 2 Architectural & Landscape Review Committee Minutes April 2, 2003 B. Site Development Permit 2003-765; a request of Madison Development for review of architectural and conceptual landscaping plans for a two story retail/office/restaurant/ building with a two story parking facility located within the Point Happy Commercial Center at the northwest corner of Highway 1 1 1 and Washington Street. 1. Principal Planner Fred Baker gave a report on the request and introduced the project's representative, Mr. Mike Vuksic, architect for the project, who gave a presentation on the project. 2. Committee Member Thoms stated his only objection is that it is not located along Highway 111. The concept and detail is excellent. The only comment is that the plant material intended for the raised planters be of a variety that is intended to grow. They should have their own watering/drainage system and separate timing mechanism designed for their growth and not included with the entire planting system. 3. Committee Member Bobbitt agreed this is an excellent addition to the City. He also has experience with aerial planters and agrees that it has to be the right plant material. Design the planters with a good drainage system with a fiberglass material. He would suggest using the 15 gallon plant material with a drip system that is easy to maintain and replace as needed. Mr. Vuksic asked about the trees intended to be planted and protrude up through the 10-foot by 10-foot openings. Committee Members recommended Washatonia Robusta be used and that the tree trunks skinned and the heads should be at a height above the parking garage so they are in the light to begin with. They also will need to be on their own irrigation system. 4. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Thoms to adopt Minute Motion 2003-015 approving Site Development Permit 2003-765, as amended: 1. Tree material in the parking garage to be Washatonib , Robusta and the head of the tree be tall enough to ' be through the floor of the second story parking structure. The trees shall be skinned and on its own irrigation, timing, and drainage system. 01 (4 � , 0* 99 G:\WPDOCS\ARLC\4-2-03.wpd 3 Architectural & Landscape Review Committee Minutes April 2, 2003 2. The plant material in the raised planters are to be planted in a fiberglass or polyplastic material, with their own drip irrigation and timing control system. Unanimously approved. C. Site Development Permit 2003-762; a request of Westport La-Quinta LP for review of landscaping plans for a congregate care facility providing 132 independent and 37 assisted living units for the property located at the northeast corner of Washington Street and Avenue 50. 1 . Principal Planner Stan Sawa gave an overview of the project and introduced, Mr. John Garrison, architect for the project, who was available to answer questions on the project. 2. Committee Member Thorns stated he has some issues with the project. He complimented the architect on the concept of the different type of apartments on this site. His issue is with the site plan as it is not appropriate for this site nor for the type of facility it is. He understands the need to have the number of units to make it financially feasible. The north elevation will be especially difficult for the residents to the north. The elevation is boring. The south side, fronting Avenue 50 is no better. This site is highly visible from anyone traveling north on Washington Street and unappealing. It should be more of a village look versus something that looks like an upgraded prison. Therefore he cannot support the project as designed. 3. Committee Member Bobbitt stated the north and south elevations have an appearance of a prison and are too institutional looking. The west elevation is not as bad. He is not sure there will be a site problem for the residents to the north. The north and south elevations do need some variation. He would not have a problem with the project as long as there were some changes made to the north and south elevations. 4. Committee Member Thoms stated the carports are weak and the ' columns are too spindly. The shape of the pool is too large and should be more "romantic" looking. He does not have a problem with the proposed use of the property, but with the site plan as it should be more friendly. G:\W1PDOCS\ARLC\4-2-03.wpd 4 Architectural & Landscape Review Committee Minutes April 2, 2003 5. Committee Member Bobbitt asked if the entrance could be revised to allow a traffic flow to the front of the facility from the Avenue 50 access. Mr. Garrison stated it was intended to be a secondary access, but it probably could be done. 6. Commissioners discussed with staff the options of how the project could be approved with strong recommendations that it be redesigned. 7. There being no further discussion, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2003-014, denying Site Development Permit 2003-762, with the following recommendations: a. The site plan redrawn to resemble a "village" theme; b. The shape of the swimming pool be changed; and C. The columns holding up the carport be changed. d. The architecture shall provide more articulation on the north and south sides. Unanimously approved. D. Site Development Permit 2001-707, Amendment #1 and Tentative Tract Map 30331 Amendment #1; a request of Trans West Housing and La Quinta Talante LLC for review of Avenue 50 parkway landscaping plans located on the north side of Avenue 50, west of Jefferson Street. 1. Associate Planner Greg Trousdell gave an overview of the project and introduced Geoff McComic, representing the project, who gave a presentation on the project. 2. Committee Member Bobbitt stated that if CVWD approves the plant palette, he has no issues. He noted some plants that would not do well. 3. Committee Member Thoms asked that the textured pavement at the -entrance be continued down to the center of the island and the plant material in the center island should not be staggered . because the planter is too narrow. The height of the entry palms should be staggered at least four feet. The header line for the plant material should follow the contour of the retention basin. It should reflect what is happening in the retention basin. The G:\WPDOCS\ARLC\4-2-03.wpd 5 Architectural & Landscape Review Committee Minutes April 2, 2003 landscape architect should be able to modify the ins and outs of the retention basin to add more interest to the site. In addition, he would like an additional cap on entry gate posts to be raised to a height of at least two inches and stepped back and up one step. 4. There being no further discussion, it was moved and seconded by Committee Members Bobbitt/Thorns to adopt Minute Motion 2003-015, approving Site Development Permit 2001-707, Amendment #1 and Tentative Tract Map 30331 Amendment #1, as amended: a. Eliminate the use of Pittosporum tobira "Wheeler", Buxus microphylla japonica, Mandina domestica "Compacts", and Rhaphlolepis indica "Ballerina" with another type of desert plant material. b. Add textured paving at the project entry to match the paving strip by the entry gates C. Enhance the perimeter planting areas at the top of the retention basins. d. Stagger the height of the entry palm trees by four feet or more. e. The landscape architect shall modify the retention basin shape to not be a square maintaining the requirements of the retention basin. f. Add a second tier level to the entry gate pilaster caps. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members Bobbitt/Thorns to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on May 7, 2003. This meeting was adjourned at 1 1:46 a.m. on April 2, 2003. Resp:, tfully subm4ted, BE Y AC VYER, Executive Secretary City of /Quinta, California 296 G:\WPDOCS\ARLC\4-2-03.wpd 6 Department Report: IYCOXPOMnD L4� ti OF'f� TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager DATE: May 20, 2003 SUBJECT: Department Report — Responses to Public Comments The following public comments were made at the May 6, 2003, City Council meeting: 1 . Richard Durham, 50-855 Washington Street, requested action to enforce the conditions contained in Resolution 91-1 15 with regard to the landscape bordering Avenida Ultimo and the Dunes Course and the under -grounding of utilities. 2. Dane Hooper, 78-620 Ave. Tujunga, also requested action on the items contained in Mr. Durham's letter. ■ The matter was referred to staff and is being addressed as a separate item on today's agenda. DEPARTMENT REPORT:3� CRY COUNGL'S UPCOMING EVENTS MAY 20 CITY COUNCIL MEETING MAY 30 SPECIAL RDA MEETING - (GOLF ARCHITECT INTERVIEWS) JUNE 3 CITY COUNCIL MEETING JUNE 17 CITY COUNCIL MEETING JULY 1 CITY COUNCIL MEETING JULY 15 CITY COUNCIL MEETING AUGUST 5 CITY COUNCIL MEETING AUGUST 19 CITY COUNCIL MEETING SEPTEMBER 2 CITY COUNCIL MEETING - CANCELLED SEPTEMBER 16 CITY COUNCIL MEETING May 2003 La Quints City Council Monthly Planner ay Monday s ay Wednesd�y, Thursday Friday satiuday * d z Y qd 1pp0 ! i ,y April June c S M T W T F S S M T W T F S 1 2 3 4 5 1 2 3 4 5 6 7 9:00 AM 4:00 PM SJSR Ntl. Monument- Henderson 6 7 8 9 10 11 12 8 9 10 11 12 13 14 �` Happy 21st Birthday La Quints 13 14 15 16 17 18 19 15 16 17 18 19 20 21 20 21 22 23 24 25 26 22 23 24 25 26 27 28 i , ° 27 28 29 30 29 30 a 4. 5 6 7 8 9 10 2:00 PM City Council 10:00 AM ALRC 12:00 PM Energy/Envi- Meeting Sniff 12:00 PM Mayors Lunch 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 Mother's Day 7:30 AM CVEP-Adolph 10:00 AM Pub. Sfty- 7:00 PM Mosquito Abate. -Perkins 9:00 AM RCTC- Henderson 3:00 PM Historic Preser- vation Commission Perkins 7:00 PM Planning 5:30 PM Investment 12:00 PM Transp.- Perkins Commission Advisory Board Armed Forces Day 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 9:00 AM LAFCO- 2:00 PM City Council Henderson Meeting 25 26 27 28 29 30 31 IL 7:00 PM Planning Commission 12:00 PM CVAG Human/ Comm -Osborne 10:00 AM Special RDA Meeting ' 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Memorial Day (CITY Osborne HALL CLOSED) Printed by Calendar Creator Plus on 5/14/2003 /"� June 2003 La Quinta City Council Monthly Planner Tuesday liY1 d;W Saturday 3 4 5 6 7 1 2 2:00 PM City Council 10:00 AM ALRC Meeting 8 9 10 11 12 13 14 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC• 12:00 PM Energy/Envi• Flag Day 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Sniff... Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp.- Commission Advisory Board Commission Perkins 6:00 PM League - Henderson 7:00 PM Cam. Serv. Comm. 15 16 17 18 19 20 21 Father's Day 9:00 AM CVA-Henderson 2:00 PM City Council 3:00 PM Historic Preser- vation Commission Meeting 1st Day of Summer 22 23 24 25 26 27 28 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- Commission Comm -Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne 29 30 6:00 PM CVAG-Exec Cam -Adolph May July` L uW lit S MT W T F S °; S M T W T F S 1 2 3 x "t = 4 5 6 7 8 9 10 �' � H�,�� :r 15 16 17 4'' 1 2 3 4 5 �s?; 6 7 8 9 10 11 12 f� 13 14 15 16 17 18 19 11 12 13 14 wg 18 19 20 21 22 23 24 ° 20 21 22 23 24 25 26� 25 26 27 28 29 30 31 27 28 29 30 31 . .a Printed by Calendar Creator Plus on 5/14/2003 nn0 July 2003 La Quints City Council Monthly Planner Sunday y Wednesday Thursday Friday Saturday a� 2:00 PM City Council 10:00 AM ALRC 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM June Meeting it SJSR Ntl. Monument- S M T W T F S Henderson 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Independence Day 15 16 17 18 19 20 21 (CITY HALL CLOSED) 22 23 24 25 26 27 28 29 30 6 7 8 9 10 11 12 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- Abate.-Perkins Henderson Sniff 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts Commission Advisory Board Commission 13 14 15 16 17 18 19 7:30 AM CVEP-Adolph 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- 2:00 PM City Council vation Commission Perkins Meeting 12:00 PM Transp.- Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Cam. Serv. Comm. 20 21 22 23 24 25 26 7:00 PM Planning 12:00 PM CVAG Human/ 9:00 AM LAFCO- Commission Comm -Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne 27 28 29 30 31" 6:00 PM CVAG-Exec"` � Com-Adolph"" August S M T W T F S � 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 >; 31 a" . Printed by Calendar Creator Plus on 5/14/2003 --- DEPARTMENT REPORT: 4 INCORPORATED w5 OF T9 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: May 20, 2003 RE: Monthly Department Report - April 2003 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of April. The reports depict the following highlights: • Year to date building permit valuation is $82,007,871 .17 which represents an issuance of 1,290 building permits through April; • 954 animal control cases have been handled through April; • 773 code compliance cases have been initiated through April; • 15 new licenses were issued to La Quinta based businesses in April; • $1,300.00 - garage sale permit income in April; • $1,789.50 - Senior Center income in April: New Life Community Church $ 825.00 (for June) Miraflores HOA meeting/May 31 385.00 Santos Wedding/June 14 579.50 (payment) FIRE STATION UPDATE • Entire fire station site and church remaining property has been rough graded. • Construction crews have been working on the footings and slab for the station. Under slab plumbing and electrical is also being installed. • The large 6' diameter black plastic pipes that you may have seen on the job are being installed underground to accept blow off water from the well site-. This system will prevent water associated with the well operation from draining to the Adams Park retention basin. • All necessary permits have been obtained from CVWD and the well site chain. link fence has been removed. • The Church is working directly with the contractor to continue the masonry wall along the property line between the Church undeveloped property and the trailer park, which will result in the trailer park having a continuous wall along its entire northern and eastern perimeter. 302 O O O O O O O O O O O O ti O O O N O UQ Q O) 1 o 69 � N (D 69 O 9 6 O 69 O 69 O 69 O 69 O 69 O 69 O 69 m t O 69 LO �9 O 6 c0 M � J a � Go w V J m p o O o N (o O O Cl O O O O O O O O O O O O O O O O O O O O O O O CC) tO r' CL Z = v O 0; 14, o 69 6 69 o 69 O 69 0 69 o 69 0 69 o 69 O 69 o 69 O 69 O N o 69 * 'O as 0) Z N 69 69 0 � 609 6~9 4OW Q O r- O p cM M M 0 O (D r- f` O O to N t` O O N to CD! 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CO tri � O N li It Co Co N N to CO It N O N � r- to r` O J F- Ci M N o V (M r' 69 M 69 v- 69 V- LO � 69 T- 69 N 69 cD M d9 (0 69 O N m 6(D 69 6). 69 iGo H N Z O O O N O O O O 0) O O O O LO N O O O 0 O ti O O O O O O O O O CO ti I` ci = ti 0 p 69 ti 't M o O o O M O 69 O O M O O 69 O to O O O 643, O 69 O O O o 'V (0 N tO C' O N ct o) 0) It LO O o to co Z O ti M CO O O ll� 69 Ld It ti N M M T-7 N e- LO (D d CD 69 O (D CO (C co O) 0, t` 69 El9 d� 69 69 69 M 69 CA 69 69 r- d9 �t O O o CD N � co co It N m f` O to (0 CD C N N N 0 � J W ca N N ti co o 00 �- •- t` - N � m o to (o r-- N to r- tO M o e- O 00 •- e- M O N Q O N M Z WZ = w W Z V- H Q_� O O W W O ti ti O M It M (700�O��r-F-0 Z �} o D a} a O w J } J J Z I� J O U J J J J a< LL a 6 Q -`a—' a a° g ° LLI z z c� w Jcn 2 U OO O 2 0 JH a } O O 5 O W J O W a c0w A 0Z 0 w a. U 7a ANIMAL CONTROL REPORT FOR: April, 2003 Steve Alexander, Jackie Misuraca and Moises Rodarte Animal Pickups YEAR TO YEAR TO INCIDENTS YEAR TO DATE 03 DATE 02 HANDLED DATE 03 Doas Alive 38 125 119 Dead 5 14 23 OTI 10 13 6 Cats Alive 25 79 73 Dead 12 35 24 OTI 0 0 0 Other Animals Alive 15 27 37 Dead 3 31 30 TOTAL ANIMALS Alive 78 231 229 Dead 20 80 77 OTI 10 13 6 TOTAL ANIMALS REMOVED 108 324 312 VIOLATIONS: NO OWNER Dogs at Large 12 Noise Disturbance 0 Defecation Removal 0 License Violation 0 Other 0 MONTHLY TOTAL 12 YEAR TO DATE 79 TOTAL MONTHLY INCIDENTS HANDLED: TOTAL YEARLY INCIDENTS HANDLED: YEAR TO DATE 02 Bite Reports 0 10 13 Animal Trap Set Ups 15 38 27 Cruelty to Animals 0 0 1 Vicious Animal Restraining 0 0 1 Special Hour Patrols 8 8 8 Zoning 2 5 2 Lost/Found 35 152 124 Animal Rescue 5 10 4 Outside Agency 0 2 0 City Reclaims 21 57 43 Other 18 71 69 TOTALS 104 353 292 WARNINGS CITATIONS 3 24 1 2 1 1 0 23 0 0 5 50 13 185 APR 03: 279 APR 02: 269 APR 03: 954 APR 02: $00 CODE COMPLIANCE STAT REPORT FOR APRIL APRIL 03 YEAR TO DATE 03 YEAR TO DATE 02 ABATEMENTS: Nuisance Abatements Started 131 505 422 Weed Abatements Started 20 51 39 Vehicle Abatements Started 55 212 296 Dwelling Abatements Started 0 5 14 TOTAL STARTED 206 773 771 TOTAL COMPLETED 235 668 739 Case Followups 606 19670 29130 Home Occupation Inspections 12 62 30 Business License Inspections 0 1 0 Garage Sale Permits Issued 130 591 479 305 4 M M M M M M M M M M M M M M M G> 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0C.)V) m aa�--a -- -- co W � U Z a Q O 'a �C a� a CKW W� n-Q U W Q U_ W � C J d > ofcn Mw �wWOtz.7 Z�Ua WZ 0i2 - Za<�U �p WEJZwz p Q= 0 < z �0Wawcn �oUaZ�Y2Jm<LLWZQ O�wwmOwmOgwOQJF- dOUo ofJQ �1Qcnw00mIII D�d}wU wwQQOU5~OQ5QwwW ��Ocnn.Qcn?=�cna��Q N O (OD 0 M qct N (OD M O COO M 000 0404o0NIct0»COqtNM 0000 dl� g00tZ00N0T-CV) T-Or- C i 1 1 1 1 1 1 1 1 1 1 1 1 pr-N(DI-9M9M I-I-M� tiff t O �- Q-�M INLILO r- I- rM MUII �01n0000000000000 _�(D r` (D (D (O CD (D CD (O (DCD O (D (D (D ti ti ti f` f` ti Q O O O O O O O O O O O O O O O IN N N N N N N N N N N N N N N d N _IQ Q Q Q Q Q Q Q Q Q Q Q Q Q Q �UUUUUUUUUUUUUUU z_z_z_z_z_z_z_z_z_z_z_z_z_z_z_ �c�c1CiC1C1CiC1C�C�c�C1C1C1C1C� �'g�gg�ggggggggg� W F- 0 O FF- > w Q N N O W � o Z W p?III WoMwi- D F- U~ w w U U 0 w 2 w.--Of� g�_ Zwr-Of O -m<w JDwaw U,-2 2 I W>� 2 2 F Z T-m QF-Qp�p pwQOF- (DQO}Q z=2202J2JaHz= Jz W JWW>-WrWJOfC/)W W >OQ»w>O>a05>—> -DQ=UQQOQmQUUoQ=Q M00r--0000gt0000r�0 M N O N O •- M O_ O T- d' qt N .- 0�}� IMOOOtiNN0�COO�0�0�00~000M O r` ti O O ti O f` O N ti w r` N O F- W Z W D Z Z U_ Z Q a 0 > M O w Ix U w U U n d�H w NQ Z�WjW F=- JM p0 W ZaCDQ NNU No TWO W O�ZJC�cnWZa c cN a�Q C7wUOza zcn0—O 5 v'C �Q0 ZJWUQQZZFw-WIX Q_rQ W�Q QWw�JOQ(nZWc� J � o E wM 2JwQQUZwO OO (o� UYW JmCOF w u> >- Q ��w!Zcn w=F=--QWWwO ° MOJcnOzcnvWUZ)JJI - >O Um2 IWWWWQON OO�QO(D0 mmUOu.==-��(n(n»S�: 0ON0 0M0 Mf`Wet'tMN 0 0 0 0 0 00 O N O O r` 00 r` O 00 O 0 O 0 0 O 0 O 0 0 O 0 0 O 0 5 DEPARTMENT REPORT: 5 4 stPaw MEMORANDUM TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: MAY 20, 2003 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF APRIL Attached please find a copy of the Community Development Report which outlines the current cases processed by staff for the month of April. 307 G:\wp f wp}.bkl 1 COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT APRIL 2003 PROJECT DESCRIPTION CUP'S 0 submitted Development Agreements 1 submitted Environmental Assessments 2 submitted Fugitive Dust Control 0 submitted General Plan Amendment 1 submitted Lot Line Adjustments 3 submitted Minor Adjustments 2 submitted MUP's 9 submitted Parcel Maps 0 submitted Parcel Mergers 27 submitted Sign Permits 7 submitted Site Development Permit 2 submitted Specific Plans 0 submitted Tentative Tract Maps 2 submitted TUP's 6 submitted Zone Change 1 submitted Zoning Code Amendments 1 submitted 308 G:\wp {wp} .bk 1 LO LO M I� NNr-N N M LO LO UUUU CLCLCLCL CD O � cu CY) O C N O_ O N_ 00 "0 co N N CD +-+ ; 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DEPARTMENT REPORT: J a OFT� T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COVNCIL t,� FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRECT0R��1� DATE: MAY 20, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF APRIL 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF JUNE 2003: June 2 *Scanning Computer Class June 2 *Monthly Putting Contest June 3 *Tap Dancing Lessons June 3 *Watercolor Painting Lessons June 4 *Sketching and Drawing June 4 *Digital Photography Computer Class June 5 *Beginning and Advanced Ceramics Class June 9 *Photo Editing Computer Class June 10 *CPR Class June 12 *Cooking Class June 14 La Quinta Summer Golf Tour, Westin Mission Hills Resort June 16 Summer Day Camp, Fritz Burns Park Recreation Trailer June 16 Classic and Latin Ballroom Dance, Senior Center June 16 Mastering Microsoft Excel, Senior Center June 16 Beginning Bellydance Lessons, Senior Center June 16 Imaged Journals, Senior Center June 17 *Free Hearing Consultations June 17 Hot Rocks: Gems and Minerals, Senior Center June 17 Still Life Drawing, Senior Center June 17 Intermediate Bellydance Lessons, Senior Center June 17 Italian for Travelers, Senior Center June 17 Line Dancing, Senior Center June 17 Tae Kwon Do, La Quinta High School June 17 Acrylic Painting, Senior Center June 18 *Hatha Yoga Class June 18 *Introduction to the Internet Computer Class June 18 Mastering Microsoft Word, Senior Center 314 June 19 *Salad Days Luncheon and Dessert Competition June 19 Adobe Photoshop, Senior Center June 19 Beginning Bellydance Lessons, Senior Center June 21 La Quinta Summer Golf Tour, Mountain Vista Sun City June 21 Moonlight Summer Dance, Lake Cahuilla June 21 Skate Park Grand Opening, Fritz Burns Park June 27 Tiny Tot Luau, Senior Center June 28 La Quinta Summer Golf Tour, Desert Willow *Daytime Senior Center class or activity 315 3 Community Services Department Attendance Report for the Month of April 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 86 68 18 47 15 Special Events 2343 2412 -69 9 8 Adult Sports 431 233 198 21 18 Senior Center 2031 1866 165 153 126 Total 4891 4579 312 230 167 Senior Services Senior Center 523 468 55 22 19 Total 523 468 55 22 19 Sports Complex Use LQ Sports & Youth 1,600 1,500 100 25 30 Total 1,600 1,500 100 25 30 Facility/Park Rentals Fritz Burns Park (Private Rental) 3 0 3 0 0 Civic Center Campus (Private Rental) 1 0 1 0 0 Total Programs 7,018 6,547 471 277 216 Volunteer Hours Senior Center 546 1,07 -525 Total Volunteer Hours 546 1,071 -525 Monthly Revenue Senior Center $ 5,673.00 $ 4,928.50 $ 744.50 Community Services $ 5,477.00 $ 4,326.00 $ 1,151.00 Total Revenue $ 16,150.00 $ 9,254.50 $ 1,895.50 Revenue Year to Date Senior Center $ 84,228.00 $ 74, 386.50 $ 9,841.50 Community Services $ 66,875.00 $ 61,654.00 $ 5,221.00 Total Revenue to Date $151,103.00 $ 136,040.50 $ 15,062.50 316 W Community Services Program Report for April 2003 2003 2002 2003 2002 Participants Participants Variance Sessions Sessions Leisure Classes Beginning Computers 4 8 -4 4 1 Hatha Yoga 12 20 -8 8 5 Vinyasa Flow Yoga 5 0 5 4 0 Acrylic Painting 7 0 7 4 0 Intermediate Computers 3 8 -5 4 2 The Far East Cooking 11 0 11 1 0 Mexican & Italian Cooking_19 0 19 1 0 Bellydance 8 0 8 3 0 Karate for Kids 6 0 6 9 0 Tae Kwon Do 11 0 11 9 0 Totals 86 36 50 47 8 2003 2002 2003 2002 Participants Participants Variance Sessions Sessions Special Events Spring Break, Discovery Day 34 22 12 1 1 Spring Break, The Living Desert 33 22 11 1 1 Spring Break, Park Party 34 22 12 1 1 Spring Break, Movie Day 34 22 12 1 1 Spring Break, Water Park 32 22 11 1 1 Me)aco Shopping Trip 26 52 -26 1 1 Annual Egg Hunt 300 250 50 1 1 Concert Under the Stars 650 0 650 1 0 Community Picnic 1,200 2,000 -800 1 1 Totals 2,343 2,412 -691 9 8 2003 2002 2003 2002 Participants Participants Variance Sessions Sessions Adult Sports Open Gym Basketball 271 93 178 18 16 Adult Soccer League 1 1601 1401 20 3 2 Totals 1 4311 2331 1981 211 18 Recreation Totals 1 28601 26811 1801 771 34 Page 2 117 0 Senior Center Attendance articipation Participation arianceMeetings Meetings 2003 2002 Senior Activities ACBL Bride 247 209 38 4 4 Bridge, Duplicate/Social 472 505 -33 16 13 Dog Training, Compliments 4 8 -4 1 1 Ice Cream Social 7 20 -13 3 4 Monthly Birthday Party 33 27 6 1 1 Monthly Luncheon 88 99 -11 1 1 Movie Time 47 44 3 4 6 Putting Contest Seminar 9 8 17 2 -8 6 2 1 2 1 Senior Sports Day 66 60 6 1 1 Senior Activity Total 981 991 -10 34 34 Senior Leisure Classes Arts and Crafts 58 37 21 5 5 Ballroom Dance 58 17 41 7 4 Bridge Lessons 37 19 18 7 1 Ceramics 7 12 -5 4 4 Computer 30 21 9 14 11 Computer Tutor 2 2 0 2 2 Dog Training Class 13 25 -12 8 4 Exercise 55 53 2 13 12 Golden Tones 115 76 39 5 5 Knitting 15 19 -4 1 1 Painting 6 0 6 2 0 Quilting 44 33 11 4 4 Rug Hooking 6 10 -4 4 4 Sketching/Drawing 10 0 10 4 0 Spanish 10 0 10 1 0 Tai Chi 8 21 -13 3 4 Watercolor 19 4 15 3 4 Woodcarving 26 37 -11 4 4 Yoga 8 21 -13 6 4 Senior Leisure Classes Total 527 407 120 97 73 TOTAL SENIOR PROGRAMS 1508 1398 110 131 107 Senior Services AARP "55" Course 26 28 -2 2 2 AARP Tax Aide 37 36 1 3 2 FIND Food Distribution 349 274 75 4 4 Hearing Consultation 2 3 -1 1 1 I.I.D. Energy Assistance 26 32 -6 8 7 I.I.D. Energy Assistance/No fee 1 0 1 1 0 Legal Consultation 11 9 2 1 1 Medicare/Hi Cap Consultation 3 14 -11 1 2 OOA Nutrition Van 28 0 28 1 0 Volunteers 40 72 -32 n/a n/a TOTAL SENIOR SERVICES 523 468 55 22 19 SENIOR CENTER TOTAL 20311 18661 165 1531 126 318 , 6 _ DEPARTMENT REPORT: :Oj 04 �p • v � r}. T Inco �xnrm C+4� c� OF TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 20, 2003 RE: Public Works/Engineering Department Report for the Month of April, 2003 Attached please find the following: l . Jefferson Street Improvements Phase II Update; 2. Citizen Service Request Summary; 3. Encroachment Permit and Plan Check Services Summary; 4. Capital Improvement Plan Status Update; 5. Monthly Summary of Public Works Tasks juimothy R. Jona son, blic Works ' ecto ty Engineer 31s 4 642�Q�,�rw MEMORANDUM TO: Thomas P. Genovese, City Manager FROM:6k othy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 12, 2003 SUBJECT: Jefferson Street Improvements Phase II Status Report As of May 8, 2003, appraisal letters have gone to all property owners along Jefferson Street that will be affected by the widening between the Coachella Valley Storm Water Channel and Westward Ho Drive. Almost all of the property owners have set up meeting times with the City's Appraiser, Mike Scarcella, to review their respective properties. However, a few property owners indicated to the appraiser that they were not interested in selling their homes at this time. Once the properties are appraised, the City will be able to negotiate with property owners interested in selling their properties. In addition to fair market value, the property owners will be entitled to relocation benefits, which will be explained in greater detail at a later date. Public Works hopes to have the appraisals and relocation benefit analysis completed by the end of May 2003 so that City Council can begin negotiations with interested property owners in June 2003 and possibly make offers by the end of July 2003. The City Attorney has been in contact with County Legal Counsel over proceeding with Environmental Review of the project under an addendum for the Storm Water Channel Bridge and Westward Ho area widening only to the original Mitigated Negative Declaration (MND) for the project. This would save a great deal of time over processing a new environmental analysis for the entire project. Attached is the revised project schedule based on this approach to the environmental processing for the project. If you have any questions, please feel free to contact me. TRJ/acj 320 \\CLQADMFS 1 \PUBWRKS\PWDEPT\STAFF\Jonasson\Memos2003\030512b.doc Pq ID 0 Task Name a Jun Jul u e Oct ov c 2005 Jan 1 Preliminary Engineering 2 ® Alignment Studies 3 ® _......... PSR Equivalent 4 Environmental Document 5 ® Prepare environmental document addendum 6 ® City Council Action 7 ® Notice of Determination 8 ® Regulatory Permitting 9 Final PSBE 10 Design Surveys 11 ® Channel Hydraulics 12 ....... CVWD Hydraulics Review 13 Geotechnical investigation 14 Bridge Type Selection Study 15 Right of Way Constraint Map 16 _ ....... _ ... Plans, Specs and Estimates 17 Right of Way Acquisition 18 Prepare Legals and Exhibits 19 ® Appraisals 20 Acquisition 21 .... _. _ Bidding 22 M Award Contract 23 Construction Project: Jefferson Street Phase 2 Widening and Bridge Task , , , , 1 , External Milestone projsched7.mpp Critical Tas� Deadline 321. Date: Mon 5/12/03 Progress MW 3 c� C D Z W = Z D a. g° c N W LL CJ �3 LU V J U m > a w U) © Cp r r d N N r N r 0) In r O r CO M } !3 N M .. r . 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OC a (D0 L dS U aS ar U a, � �°aCc y cn (D a cn *' CO ��EQ CL .5 r cn O N ._ c cu E_ c E M co — O a� ~ ay y-a' W E � yDj . C �C 0 0M c cn 0 C4 T .a N D c 0 a as U v 0 O O ++ O G1 c O cn NO O` O -O O� = a m� v, c c c �n c O C) �o�C aQ 000)•c DUccoow a� Z -a Q O O M �• c O c O U 0 o o i -Op M -p M N ca O -0 O Z N M It O O O O O V N M M O O O Z(D (' (D O C LO 0 N O -0 E W (D N4-0 N N CD V) "0 N O V- N O O O I� W00 N O O In 4 Lri 0 Q M M I� N m �MM � Q N .N O Co Q O LO O r- O F- CO N +, N U O H C) 0 O c0 O O W O O >N O O N n O �- cN O cc s 0 E U z C �" Cn z c E Z a +� > _ +- U V co +, 0 a� > +� co o OL Q cn .� co co .0 O O N L .� � d O � a- H a. LL B i o 328 MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: April, 2003 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code jActivity 4 Men 4 Men 1 Man 1 Man Total 000 11001 Policing/Inspection 85 47 32 27 191 Pot Hole -Repair/Patching 28 44 0 2 74 1002 Crack/Joint-Repair 0 1003 Pavement Marking/Legends 0 3 0 0 3 1004 Pavement Marking/Striping 0 1005 Curb Painting 0 14 0 0 14 1006 10ther Traffic Controls 20 5 0 0 25 1007 Curb & Gutter Repair/Const. 0 10 0 0 10 1008 Other Concrete Repairs/Const. 0 51 0 0 51 1009 IStreet Sign Install (New) 1 31 0 0 4 1010 Street Sign Repair/Maint 86 46 2 0 134 1011 Debris Removal 39 40 0 2 81 1012 lRight of Way Maint. 21 11 0 0 32 1021 CLEAN Catch Basin Inlet/Outlet 0 14 0 1 15 1022 Rondo Channel Outlet/Vault 4 0 0 0 4 1022A Desert Club Outlet/Vault 0 9 0 2 11 1023 mw� Retention Basins Repair/Maint. 0 7 0 0 7 1024 Gutter/Median Sand Removal 0 3 0 0 3 1025 Street Sweeping (Machine) 168 0 0 0 168 1026 IStreet Sweeping (Hand) 0 2 0 0 2 1027 Sidewalk/Bike Path Cleaning 0 0 0 0 0 1028 Dust Control 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean- 0 22 16 0 38 1041 Mowing/ Weeding, Shrubs & Tree Trimmi 5 0 0 2 7 1051 Landscape/irrigation Contract Manageme 0 0 61 16 77 1052 Lighting/Electrical Contract Management 0 7 6 19 32 1061 ISmall Tools Repair/Maint. 2 6 0 0 8 Repair/Maint. 0 31.5 0 0 31.5 hicle Repair Maint. 5 39 0 0 44 K1062Equipment ash/Litter/Recycable Removal 0 38 2 1 41 ndalism Repairs 0 10 14 0 24 1083 Graffiti Removal 48 35.5 1 2 86.5 1084 Maint. Yard Building Maint. 8 111 0 0 119 1085 Seminars/Training 0 4 0 8 12 1086 Speaal Events 0 22 8 0 30 Compiaints/Requests 18 60.5 10 0 88.5 #1087Citlizen eting 6 12 11 28 57 ice (Phone, paperwork, reports, Misc.) 16 75.5 37 62 190.5 SUBTOTAL 560 783 200 172 0 1715 er Time 44 38 4 0 86 ry Duty ( ) 0 K1096Vacation k Leave 24 16 0 0 40 16 1 0 28 45 1097 Holiday 0 1098 STD (Short Term Disability) (S. Kochell) 200 0 0 0 200 1099 Bereavement (J. Staight) 0 0 0 0 0 SUBTOTAL 284 55 4 28 371 TOTAL HOURS 844 838 204 200 2086 TOTAL MILES 3279 5400 5211 782 9982 329 I 7 —r— DEPARTMENT REPORT: a0 1q �:�, 0 o V - a (vco �'n annL}�� OF TO: HONORABLE MAYOR AND CITY COUNCIL MEMBERS FROM: bNimothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: May 20, 2003 RE: Landscaping and Overhead Power Lines in North Parkway Along Avenida Ultimo This memorandum is in response to a letter dated April 7, 2003 from Mr. Durham (Attachment 1). City staff sent Mr. Durham a letter dated March 11, 2003 (Attachment 2) detailing the legal obligations of the developer(s) of the Duna La Quinta Specific Plan area which include the Dunes Golf Course and the residential development now known as La Quinta Fairways with respect to landscaping the north parkway area of Avenida Ultimo. As the letter states, the developer was not conditioned to install upgraded landscaping in the north parkway except for specific locations at the west end of Avenida Ultimo near the power substation because there was an absence of landscaping in those specific locations at the time of the entitlement action. Therefore, the only means available to the City for ensuring that the existing landscaping in the north parkway is appropriately maintained is to enforce the applicable sections of the public nuisance chapter of the Municipal Code. There are two sections that lend assistance to the matter at hand. Those sections define public nuisances, excerpted as follows: 11.72.030(C) ....fences... in a condition of deterioration or disrepair which are defective or unsightly; 11.72.030(R) Maintenance of grounds, landscape, shrubs, plants or vegetation visible from the public right-of-way which causes a substantial diminution of the enjoyment, use or value of adjacent properties. The predominate owner of property along the northside of Avenida Ultimo is KSL which owns the Dunes Golf Course. City staff sent a letter to KSL in September, 2002, advising them that the landscaping in the north parkway of Avenida Ultimo did not comply with municipal code and directed them to take action to bring it into compliance. By late February 2003, KSL had completed its effort to resolve the non-compliance issues. The landscaping that KSL installed is similar to the landscaping concept the Tradition Club installed in the south parkway of Avenida Nuestra which is the southern most street in the same neighborhood. In both cases, the landscaping consists mostly of desert fine aggregate as ground cover and a sparse planting of Bouganvilla for color. 330 T:\PWDEPT\COUNCIL\2003\030520k.doc Overhead Power Lines Condition Number 8 of Resolution 91-115 (Tentative Tract Map Number 25389) requires the developer to relocate overhead utilities to underground facilities on Avenida Ultimo. The developer entered into a subdivision agreement and bonded for this improvement with the fourth phase of the project. However, the bonding company has subsequently gone bankrupt and the developer, RJT Homes, has not replaced the bond to secure these improvements. Nevertheless the subdivision agreement is still in place and enforceable, which is presently being pursued by the City Attorney. Staff will apprise the City Council of the status of the undergrounding project on Avenida Ultimo as new information becomes available. Attachments: 1. Letter dated April 7, 2003 2. Letter dated March 11, 2003 2 331 T:\PWDEPT\COUNCIL\2003\030520k.doc ATTACHMENT 1 1..AVAMERICA TM! NATION'S PRKNItI! LKSAL PLAN April 7, 2003 To: The Council Members, The Honorable Mayor of La Qulnta, and the City Manager. Re: The Landscaping bordering between Avenida Ultimo and the Dunes Course. Dear Councilmen, Honorable Mayor and City Manager, This letter is to move the matter above to council. The nature of the problem is or has been, the unsightly blight along this strip and the lack of effort on behalf of whomever is responsible (KSL), to carry out the ambiguous and or interpretive conditions set as per approval for completion of this development. After repeated attempts to resolve the matter, this issue seems to have fallen by the way side. I refer you to resolution 91-115 in which these terms and conditions were set. The lack of solution has left a neighborhood, which is caddy corner the Civic Center, feeling at best, discriminated against, and we believe rightfully so. It is stipulated that KSL as per one of staff's letters, is responsible to place the existing utilities underground. The adjoining street Avenida Rondo has adequate landscaping and a descent wall, which would seem to have set precedence for that along Avenida Ultimo. We the residents, have repeatedly tried to have the City Staff enforce these conditions. To date, they have made a concerted effort at what we viewed as a temporary fix. The solutions, clearify (reasonable wall and landscaping etc.) and, enforce the original conditions to current reasonable standards. Once KSL has placed the utilities underground, have the same submit a landscape plan as Mr.Genovese mentioned he was going to have them do. Sincerely, goglobull@aol.com 3 33t P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 March 11, 2003 Rick Durham c/o 50855 Washington Street, 2-C-145 La Quinta, CA 92253 RE: Parkway Landscaping, Avenida Ultimo Dear Mr. D�4am Zr ATTACHMENT 2 (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 City staff has reviewed the Conditions of Approval for all three land development entitlements approved by the City Council that authorized, and lead, to development of the Desert Fairways subdivision. The three development entitlements in chronological order are as follows: 1. Duna La Quinta Specific Plan, SP 83-001 2. Parcel Map 24837 3. Tract Map 25389 None of these three entitlement actions required the developer to landscape the entire length of Avenida Ultimo. The last action (Tract Map 25389) does address landscaping issues at the west end of Avenida Ultimo near the power substation because there was an absence of landscaping in that area at the time of the entitlement action. However there are no landscaping requirements east of that area along Avenida Ultimo. The Oleander hedge in the north parkway along Avenida Ultimo was in good health at that time, and as a result was not considered an inadequate improvement that needed enhancement. The Duna La Quinta Specific Plan is the document that lays out the master plan for the Dunes Golf Course and two residential subdivisions now know as Duna La Quinta (located west of Washington Street) and Desert Fairways (located east of Washington Street. The Specific Plan document, and the associated Conditions of Approval, identify landscaping concepts for arterial streets located adjacent to the specific plan area (i.e. Washington Street, and Avenue 50) but do not mention any other streets. G \GENOVESE. T\LETTERS\DURHAM, RICK 03-07-2003.DOC 4 Parcel Map 24837 was the land division map that separated the developable land from the golf course land. No improvements were required of the parcel map. Through the course of three public hearings for these three land development entitlement actions, the primary issue associated with the proposed development was traffic and its impact on your neighborhood. The only legal means now available to the City to secure enhanced landscaping in the north parkway along Avenida Ultimo is to enforce relevant sections of the municipal code that regulate the quality of landscaping with respect to what is considered a public nuisance. City staff has worked diligently and persistently with KSL staff in recent months to eliminate the unsightly conditions posed by the diseased Oleander hedge. KSL has responded to City directives and at this point in time the condition of the landscaping along Avenida Ultimo does comply with City Code regulations. If you have questions regarding this matter, please call me at (760) 777-7100. Sincerely, Thomas P. Genovese 7� City Manager Cc: Tim Jonasson, Public Works Director/City Engineer 1 G Steve Speer, Assistant City Engineer GIGENOVESE, TILETTERSIDURHAM, RICK 03-07-2003.130C 334 �1 DEPARTMENT REPORT: CITY OF LA Q UINTA POLICE DEPARTMENT MONTHL Y REPORT April 2003 335 City of La Quinta La Quinta Police Department Captain John Horton, Commanding Apil 2003 Highlights (Numbers in parenthesis denotes number of calls for service that day) Tuesday, 04-01-03 (90): At 0018 hours, Deputy Hernandez responded to the 49000 block of Eisenhower Dr. in La Quinta in reference to a domestic violence call. Upon arrival, Deputy Hernandez contacted several witnesses who said that they had seen Mark Sorenson, 47 years, of Petaluma assault his wife Mary Sorenson, 47 years, also of Petaluma. Mark Sorenson was booked into Indio Jail for battery on spouse. Wednesdav, 04-02-03 (90): At 2320 hours, Deputy Hendry responded to Washington X Hwy I I I regarding a report of an intoxicated person. Deputy Hendry arrived in the area and located Victor Niebla (27 years) of La Quinta near the AM/PM. Deputy Hendry later arrested and booked Niebla into the Indio Jail for public intoxication. At 1800 hours, Deputy Reynolds responded to an attempted arson at the 46000 block of Washington St. Apparently, during a domestic argument, Cesar Palacio (23 years), attempted to set his girlfriend's vehicle on fire. Palacio was arrested for attempted arson. The car did not catch on fire. At 2058 hours, Deputy Reynolds responded to A.M./ P.M. reference a purse snatch that occurred in the parking lot of Stator Brothers Market. The suspect, a Hispanic male, 20-30 years, 5'8"-5'10", 160-170 lbs., shaved head, last seen wearing an unknown color plaid shirt, stole the victim's purse and ran to the A.M. / P.M. The victim chased the suspect and attempted to block the suspect's vehicle in the parking place. The suspect rammed the victim's vehicle and another vehicle that was parked in the next stall. The suspect managed to get away, and was driving a black Ford Crown Victoria, possible license # 4XLN476, last see traveling eastbound on Hwy 111. Deputies went to registered owner's address in Indio where a photo line- up was conducted, but the victim was not able to identify him. The vehicle wasn't at the location and follow-up is pending. Thursday. 04-03-03 (48. On April 3, 2003; at about 1030 hours, deputies from the La Quinta Police Department responded to the Palm Desert National Bank located at 47000 Washington Street regarding an armed robbery. When they arrived, they learned that a black male adult (25-30 years of age) had entered the bank armed with a pistol. After demanding cash from the tellers, the suspect fled the bank on foot. The suspect was described as 5' 10" tall, 185 lbs., with a bandana over the top of his head. The suspect was last seen wearing a dark blue jogging suit with unknown white letters on it and white shoes. The suspect fled with an undisclosed amount of money. Friday, 04-04-03 (85): No Significant Activity. 336 Saturday, 04-05-03 (53): The La Quinta Special Enforcement Team completed a probation search on Julio Anaya at 53920 Avenida Mendoza, La Quinta. As they approached the garage, the suspect fled into the house through the garage door that leads to the kitchen. They ran after the suspect who entered a bathroom and he discarded some contraband into the toilet. Deputies forced entry into the bathroom and later recovered approx. 1.2 grams of methamphetamine. Anaya was arrested for poss. of a controlled substance, resisting arrest and for violation of probation. Sunday. 04-06-03 (32) Deputy Lee investigated a battery that occurred at the 52000 block of Ave. Alvarado, in the City of La Quinta. Deputy Lee learned that Stacy Taylor had been assaulted by her 14-year-old daughter. The juvenile also struck Taylor with some lawn furniture during the altercation. The juvenile was placed under private person's arrest and later booked in Juvenile Hall for battery. Monday, 04-07-03 (68): No significant activity to report. Tuesday, 04-08-03 (74): At approx. 2138 hours, Deputy Heffley responded to the 52000 block of Velasco regarding a report of shots being fired. Deputy Heffley arrived at the location and contacted a male juvenile. The juvenile stated he was outside of his vehicle visiting with friends when two Hispanic males shot several rounds into his parked / unoccupied vehicle. The vehicle, a red 1989 Camero convertible sustained damage to the left rear tire and driver side window. The suspects then fled the scene in a gold Mitsubishi sedan. The investigation revealed that the suspects were acquaintances of the homeowners and apparently did not realize the vehicle belonged to the juvenile. This case will be forwarded to detectives for further investigation concerning the identity of the suspect. Wednesday. 04-09-03 (60): Deputies' Wedertz and White responded to the 50000 block of Washington St. regarding a domestic dispute. They contacted Joe Amador (22 years) who stated he had an argument with his wife regarding suspicion of drug use. According to the wife, she found Amador in their bathroom smoking what she believed to be methamphetamine. Deputy White conducted a drug influence evaluation of Amador and found him to be under the influence of a stimulant. Amador was arrested and later booked into the Indio Jail for under the influence of a controlled substance. Deputy Ervin responded to the 53000 block of Avenida Alvorada regarding a suspicious circumstance. Deputy Ervin contacted the RP who stated he had heard glass breaking at his neighbor's house. Deputy Ervin checked the exterior of the residence and discovered a broken window along with several drops of blood. Deputy Ervin called for a back-up unit to assist with clearing the residence. Deputies entered the house and found that it had been ransacked. Further search of the residence revealed that the homeowner, was asleep in her room when her house was burglarized. The victim did not hear anything during the incident. The suspect was able to get away with a Nokia cell phone, $75.00 in cash and the victim's house and car keys. I.D. Tech. Vanderhoof responded to the location to process the scene. Evidence recovered at the scene included a knife, shoe impressions, latent prints and samples of blood. 040903 1935 hours, Deputy Drafton arrested Dustin Dannebaum for willful violation of a court order after he violated a restraining order by going to his mother's residence. Mother, Judy Dannebaum, asked him to leave and he refused. Dustin was found near the residence after fleeing the location prior to the Deputies arrival. 337 Thursday, 04-10-03 (70): Deputy Speir arrested Jorge Ramirez, 32 years, for spousal abuse at the 53000 block of Avenida Ramirez, La Quinta. The wife sustained visible injuries and complained of pain. Friday, 04-11-03 (68): No significant activity. Saturday, 04-12-03 (61): Deputy Speir handled a suicide at the 51000 block of Avenida Velasco, La Quinta. Deputy Speir was sent to a welfare check at this location and found Steven Robert Conner (36 years) dead. Conner apparently hung himself with the use of an electrical cord that was attached to the garage rafters. He left a tape- recorded suicide note. There were no visible signs of a trauma to the body and or signs of a struggle. Notifications were made to Investigations, members of the C.H.U, Lt. Walker and the coroners' office. Sundav, 04-13-03 (521: Deputies' Hernandez and Hendry responded to a minor injury traffic collision at Hwy I I I at La Quinta Dr. Upon arrival, Deputy Hernandez contacted Paul Martinez (77 years) and detected an odor of an alcoholic beverage. Martinez failed the F.S.T.'s and later recorded a breath test reading above the legal limit on the intoxilizer. Martinez was booked into Indio Jail for driving under the influence of alcohol. Employee's of Home Depot phoned Desert Dispatch advising they were following a vehicle that was just used to steal several boxes of floor the from exterior area of the store. They followed the vehicle to Calle Chihuahua x Avenida Villa where the sole occupant abandoned the vehicle and fled on foot. Deputy Hernandez responded to the area and made contact with the employee's. They were able to provide the suspects' description and the direction he ran. Deputy Hernandez and Hendry recognized the vehicle from a call they handled a week ago. Furthermore, the Deputies had given the occupant of the vehicle a ride home to a residence on Avenida Villa. Deputies responded to the 53000 block of Avenida Villa and later detained Stanley Stewart (42 years). The witnesses were transported to the location where they were both able to positively identify Stewart during a field line-up. Steward was later booked into Indio Jail for grand theft & receiving stolen property. Deputy Speir responded to the hiking trail at Tecate and Madero (the top of the cove) reference a call of a small pipe bomb that was found in the desert. While Dick Booth and his wife Caroline were hiking, they found a 3/4 inch by 4-inch PVC pipe that was threaded and capped at both ends. A burnt fuse was sticking out one end. She opened the device and saw it contained black powder. The pipe bomb was located approx. 100 yards away from the roadway. H.D.T. Deputy Frank Anderson responded to the scene and later destroyed the bomb. Mondav, 04-14-03 (52): No significant activity to report 338 Tuesday, 04-15-03 (54): Deputy Hendry responded to the 79000 block of Cindy Ct., La Quinta reference a 911 hang up. Deputy Hendry made contact with Salvador Alvarez (21 years) and learned that his 2 year -old child had accidentally dialed 911. Deputy Hendry later discovered that Alvarez had a felony warrant for burglary. Alvarez was booked into Indio Jail. The child was left in the care of its mother. Wednesday, 04-16-03 (60): No significant activity. Thursday, 04-17-03 (56): At 0530 hours, Deputies Isaac White and Wedertz responded to the 52000 block of Avid. Martinez in La Quinta reference a domestic violence call. The investigation lead to the arrest of two juveniles for domestic battery. Both suspects were booked into Indio Jail. Deputy Spier arrested Santos Moreno ( 42 years) for robbery at the La Quinta Wal-mart. During a shoplifting incident, Moreno was confronted by security and he assaulted the officer. He ran out to the parking lot and a physical confrontation ensued. He was physically detained until Sheriffs units arrived on scene. Friday, 04-18-03 (55): At 0645 hours, Deputies from the La Quinta Police Department responded to the intersection of Madison Ave and Ave 58 in reference to a major injury traffic collision. When they arrived, they found two vehicles with major damage and the occupants with minor to major injuries. The preliminary investigation revealed the following: A Mercedes SUV was traveling S/b on Madison Ave and collided with a Mercury Mountaineer that was traveling W/b on Ave 58. The impact caused the Mountaineer to rollover and a passenger was ejected. The driver of the Mountaineer (Erlinda Rodriguez, 48 years, Indio) suffered moderate injuries and her passenger (Flora Ridings, 67 years, Coachella) suffered major injuries. Both women were transported to JFK Hospital for treatment. The driver of the Mercedes (James Paul Hamm, 63 years, La Jolla) suffered minor injuries and declined treatment at the scene. La Quinta Police Traffic Collision Reconstructionists and Forensic Technicians responded to the scene to conduct the investigation. The investigation is still underway and as of now, it is unknown whether all the occupants were wearing seatbelts at the time of the collision or whether alcohol/drugs were a factor. Updated information - The passenger in V-1, Flora Ridings, died at JFK at about 0930 hours. Both vehicles were impounded at Classic for inspections on Monday or Tuesday. Dep. Burns is primary on this with assistance by Smith and Butvidas. Saturday. 04-19-03 (54): Deputy Lewis responded to a hit and run at the Adams school in La Quinta. Upon arrival, Deputy Lewis learned from witnesses that the vehicle (Black Ford truck) was being driven by Alfredo Ponce (22 years) at the time of the collision. Deputy Lewis responded to the 53000 block of Ave. Juarez and contacted Ponce. Ponce admitted to colliding into a chain -link fence at the school and fleeing the area because he was intoxicated. Ponce was arrested and booked into Indio Jail for driving under the influence of alcohol and hit and run. Sunday, 04-20-03 (40): Deputy Donivan responded to Washington St. and Ave. 48 reference an injury traffic collision. A 1988 Ford Escort driven by Helga Dille (63 years) rear -ended the vehicle in front of her, a 1995 Mitsubishi Montero. Two passengers in the Montero complained of back and neck pain. 339 T^hrrxti ,.°rak hd.xMKaevF:., Monday, 04-21-03 (71): No activity to report Tuesday. 04-22-03 (65) At 0800 hrs. Deputy Burbach responded to the 54000 block of Avenida Ramirez regarding a robbery. Upon his arrival, he met with the victim, Galvin Walsh. According to Walsh he had just finished cleaning a pool when a car pulled up behind his vehicle and two suspects approached him. The suspects demanded money from Walsh. Walsh fearing for his safety ran from the location. One of the suspects went into Walsh's vehicle and took Walsh's wallet. Suspect # 1 was described as a Hispanic male, dark complexion, 6-03/210, with a mustache, wearing a gray hooded sweatshirt and black baggy pants. Suspect #2 was described as having a light complexion, possibly a Hispanic male, 6-00/180, wearing a nylon stocking over his hair, black baggy pants and a tan/brown long sleeve shirt, possibly a button up plaid shirt. The suspect vehicle was described as a dirty tan 2 door 90's model Grand Marquis or Lincoln type vehicle. The vehicle left in an unknown direction from the scene. At 0833 hours, Deputy Monis responded to the 52000 block of Ave. Carranza to serve a felony warrant. Upon his arrival he saw the wanted subject Veronique Shriner (23 years) run into the house. Deputy Monis ran up to the residence to arrest Shriner, but was confronted by Alejandro Juarez ( 23 years). Juarez became physical with Deputy Monis and refused to let him into the house. Deputy Monis wrestled with Juarez outside the residence and requested a code 3 back up. Back-up deputies arrived and assisted Deputy Monis in arresting Juarez. Juarez was arrested for accessory, battery on a peace officer and battery. Deputy Monis attempted to gain entry into the house, but all the doors were locked. Juarez's mother arrived and gave Deputy Monis a key to the front door. Deputies Monis and Celaya attempted to enter the residence through the front door, but found the door locked by a chain from the inside. Deputy Monis forced the door open, and searched the interior of the residence. Shriner was found hiding in the garage. While searching, several other Hispanic males were found hiding inside the residence. One of the Hispanic males (Donald Delatorre 24 years old) was arrested for having an outstanding misdemeanor warrant. A second Hispanic male (Cesar Rodriguez, 20 years) found inside the house was arrested for a parole hold and resisting arrest. Photographs were taken of the damaged door and Sgt. Gnatek completed the incident report form. At 1145 hrs. Deputy Lee responded to a residence located at the 51000 block of Calle Guatemala to investigate a domestic dispute. Upon his arrival, Deputy Lee contacted Renee Rogers who told him that her husband, Jerry Rogers, had physically assaulted her and then went back inside the their residence. She also told Deputy Lee that Jerry was pouring gasoline all over the inside of the house. Deputy Lee went to the house and saw smoke coming from inside. Deputies entered the residence and found Jerry Rogers lying in the entryway deceased from an apparent gunshot wound to his head. Renee Rogers was taken to a local hospital and treated for her injuries. Deputy Alvarado was transported to the hospital and treated for smoke inhalation. CDF personnel arrived and extinguished the fire before it engulfed the house. Lt. Ammons, Lt Kilday, Sgt. McManus, the Indio Station investigators, the homicide team and the PIO responded to the scene. According to the evidence, Jerry's death is being handled as a suicide. Deputy Alvarado has been released from the hospital, and is doing well. 340 Wednesdav, 04-23-03 (4 At 1402 hrs. Deputy Farley responded to the 52000 block of Ave. Ramirez to investigate a domestic dispute. Upon his arrival, he met with Jessica Cira (24 years). Cira said she and her boyfriend Luis Ortiz (DOB: 29 years) had an argument. During the argument, Ortiz pushed her, dragged her by her hair and threw a soda can at her. Ortiz was argumentative and told Deputy Farley to stay out of his house. Ortiz refused to talk with Deputy Farley. Ortiz walked into the house and tried to shut the door on Deputy Farley. To prevent Ortiz from entering the house, Deputy Farley grabbed Ortiz's arm and attempted to detain him. Ortiz resisted and attempted to get away from Deputy Farley. Farley requested an 11-1 I back up. Deputy Farley managed to place Ortiz under arrest prior to the back-up deputies arriving. Ortiz was arrested and booked for spousal abuse. Deputy Farley did not sustain any injuries during the struggle. Thursday. 04-24-03 (52): Deputy Devinny arrested Larry David Russell (05/19/38) for driving under the influence, at Calle Tampico and Washington Street, La Quinta. Friday, 04-25-03 (49): On Friday, April 25, 2003, Deputy Joe Quintero was assigned to work the Highway 11 I corridor - robbery prevention unit in the city of La Quinta. At approximately 1525 hours, he was traveling eastbound on Avenue 47, east of Washington Street when he noticed an illegally parked vehicle. He also noticed that the vehicle's rear license plate was covered with mud, as if to purposely obscure the license plate numbers. Deputy Quintero went past the vehicle and completed a U-turn with intentions of performing a check of the vehicle. As Deputy Quintero approached the vehicle, he observed two Hispanic male subjects running towards the illegally parked car from a dirt field located east of the Palm Desert National bank. He saw one of the subjects was carrying a bank deposit bag. This subject discarded the bank deposit bag into a garden area located adjacent to the wall of the Lake La Quinta Country Club. Both subjects then ran towards the block wall of the Lake La Quinta Country Club. One of them jumped the wall and fled into the country club. The second -subject was detained. Simultaneously, dispatch voiced a strong-arm robbery from the Palm Desert bank. Apparently, the suspects forcibly took a deposit bank bag from a citizen entering the bank who was about to make a merchant deposit. Additional deputies responded as well as Indio Police K9 and CHP's H60 to establish a perimeter around the Lake La Quinta Country Club. The search failed to locate the second suspect. The bank deposit bag was recovered as well as the money. The suspect that was arrested was Carlos Madrigal, 21 years, from the city of Coachella. Saturday, 04-26-03 (54): Deputy Burns responded to the 51000 block of Avenida Herrerra, La Quinta reference a report of domestice violence. Deputy Burns learned that Ricardo Antonio Bernal, 31, came home highly intoxicated and assaulted his wife. Deputy Burns arrested Bernal for spousal abuse. A short time later, Deputies responded to another call down the street in which a HMA was reported to be hiding in a woman's back yard. The subject told the reporting party that people were trying to kill him. The reporting party called from her home and then walked next door to an off duty Deputy's residence. Deputies located Enrique Labastida, 20, hiding in the yard. He claimed he was a friend of Bernal and said he hid from Deputies when they arrived at Bernal's home. He was found to be very intoxicated and under the influence of methamphetamine. Labastida was arrested and booked into Indio Jail for prowling and under the influence of a controlled substance. Deputy Adams responded to Wal-Mart reference a suspect, Sergio Hernandez Rios (42 years) of La Quinta, in custody for stealing a camera. While there, employees recognized him as the suspect in a previous theft of a camcorder. Rios was booked into Indio Jail for two counts of grand theft. 311 Sunday, 04-27-03 (33): No significant activity to report Mondav, 04-28-03 (59): Deputy Hendry received a phone call from a citizen informant reference the location of a stolen vehicle. Deputy Hendry responded to the location the informant described and located the vehicle. He ran the plate, which returned to a 1996 Ford. The vehicle in question was in fact a Ford; however, it was a newer body style. Deputy Hendry positioned himself a few blocks away and monitored the vehicle. Approx. one hour later, the vehicle was started and drove S/B on Avenida Carranza. Deputy Hendry initiated a traffic stop on the vehicle and detained both occupants. They were later identified as driver, Dario Rosas (20 years) and passenger, Juan Ortega (18 years). A check of the V.I.N. revealed that the vehicle was stolen out of the City of La Quinta on 04/26/03. Rosas and Ortega were transported to the Indio Station for questioning. Rosas was booked into Indio Jail for vehicle theft and receiving stolen property. Deputy Lee responded to the 78000 block of Skyward Way in the City of La Quinta to investigate a possible drowning. Upon arrival, Evelyn Benton (90 years) was found lying next to a Jacuzzi in the backyard of the residence. The reporting party, Wayne Benton, stated he had just arrived at his residence and found his wife laying face down in the Jacuzzi. Sgt. Gnatek checked for a pulse and respiration and found none. Deputy Lee and Sgt. Gnatek started CPR. Paramedics and CDF personnel arrived and took over CPR. Evelyn was transported to John F. Kennedy Hospital for additional treatment where she was later pronounced dead. Tuesday, 04-29-03 (31): Deputy Lopez responded to the 52000 block of Avenida Diaz in the City of La Quinta reference a suicide threat. Jose Ramirez (37 years) called 911 and stated he no longer wanted to live and was going to kill himself. Deputy Lopez arrived at the location and contacted Ramirez. Ramirez told Deputy Lopez he no longer wanted to live because of a recent break-up with his girlfriend. Deputy Lopez transported Ramirez to Indio Mental Health for a 72-hour evaluation. Deputy Lee responded to the La Quinta Wal-Mart to investigate a report of shoplifting. The investigation revealed that Rick Lucas Rosa (40 years) entered the store and stole a cordless drill. Rosa was stopped by store security and detained until a deputy arrived. The stolen property was recovered and returned to the store. Rosa was arrested for burglary and booked into the Indio Jail. Wednesday, 04-30-03 (51): Deputy Speir arrested Andrew Wilson, 18 years, at the Lowes Hardware store in La Quinta for embezzlement. Wilson is suspected of embezzling over $1000.00 in a one -month period. Deputy Reynolds arrested Antonio Donato, 29 years, for vehicle theft and receiving stolen property at the 52000 block of Avenida Carranza, La Quinta. Donato was reportedly dancing and singing on the street. During the investigation he was found in possession of a stolen vehicle. Total calls for service: 1752 342 La Quinta Police Department Special Enforcement Team Monthly Report April 2003 (Sgt. Kevin Vest, Dep. Shaun Myers, Sr. Dep. Ken Black, Inv. Jim Armstrong) The following is a summary of the Special Enforcement Team activities for the month of April. ************************************************************************************************************** Ongoing Investigations 2 Probation Searches 2 Parole Searches 0 Arrests/ Filings 14 Vehicle checks 10 Business Contacts 10 Investigation assists 6 Arrest Warrants Served 2 Arrest Warrants Attempted 10 Programs 2 Pedestrian Checks 14 Crime Prevention Hours 60 Bar Checks 0 Back-ups 10 Follow-ups 33 Search Warrants 0 Meetings 0 Recovered Stolen Property $2,000.00 Citations issued 1 Surveillance's 1 Property Checks 3 Civil Commitments 1 Bicycle Time 0 Training Hours 10 Illegal Drugs Seized 1.6 grams Total Mileage: 640 miles Noteworthy Accomplishments: - La Quinta SET arrested Chelsea Vallesillo for a burglary warrant, from a burglary out of La Quinta. - La Quinta SET arrested Julio Anaya during a probation search for possession of 1.6 grams of methamphetamine, resisting arrest and committing a crime while on bail. - La Quinta SET arrested Joseph Reyes and Jose Santillanes for a theft of a credit card and cellular phone at La Quinta High School. The investigation led to the recovery of approximately $2,000.00 worth of merchandise that had been fraudulently purchased with the stolen credit card. - La Quinta SET assisted with large narcotics investigation which began at the Fantasy Springs Casino. - La Quinta SET arrested Ron Reynolds for a domestic violence and narcotics warrant. - La Quinta SET received training on active shooters, which was conducted at the La Quinta High School. 343 CITY of MONTHLY SCHOOL RESOURCE OFFICER REPORT rr,R.. April 2003* SCHOOL: LA QUINTA HIGH SCHOOL Deputy Stephen Morton HIGHLIGHTS: • A student was found in possession of a knife on school grounds and the case was referred to the District Attorney's Office for prosecution. • One student was referred to the Youth Accountability Team for a battery on school grounds. • I assisted Investigations with a credit card fraud case that originated from the high school and I identified two students as suspects. • I assisted the Youth Accountability Team with several juvenile home visits. • I conducted several truancy and business checks. Eleven students were found in violation of the truancy ordinance and cited. • I conducted several parent / students meetings and counseled students on their behavior, academics, and school attendance. Actual reporting period covers March 29, 2003 through April 28, 2003. 344 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT April 2003* SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Brooker RSO Grant Funded Position School Session: April 1st through April 301h12003. HIGHLIGHTS: • This period of time included Spring Break plus a week I conducted training off campus. • During this period of time I sat on the panel of the Child Welfare and Attendance Board, at the Desert Sands Unified School District office and attended the Student Assistance Program review meeting. • Conducted Youth Accountability Team (YAT) meetings with students. • Counseled students that violated school rules, which were not violations of state law, but serious enough to warrant discussing the incident as a preventative measure and conducted mediation to diminish potential problems between students. • Assisted the school staff with several incidents of medical aids, difficulty breathing, exc. and inappropriate behavior. • 1 conducted investigations and documented incidents that occurred on or off campus, and the school bus, which ranged from batteries, civil matters and a disruption requiring the removal of a student from the campus. " 345 Speed Violations Fail to Yield Turning Violations top Sign Violations LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS April 2003 94 Lane Change Violation 2 Seat Belt Violations 5 DUI Arrests 49 Cut Traffic for Citation Prepared By: Deputy Dave Adams 0 Tows 15 -] 26 Injury T/C 0 L.I Non -Injury T/C 54 Suspended DL 11 Signal Light Violations 1 5 Cut Traffic for Collision 1 0—] Non -Moving Child Seat Violations 6 Warnings 1 5 Fatal T/C HIGHLIGHTS 040103 - Hit & Run non -injury T/C @ 111 and La Quinta Center Dr. PCF 21453(a) CVC. 041103 - 3 Misd. Warrants served. 041103 - Private property T/C on Rancho San Julian 042503 - Non -injury T/C @ Washington and Ave. 48. PCF 22350 CVC. 042503 - Non -injury T/C @ Washington and Ave. 50. PCF 22350 CVC. 042803 - Private property T/C @ Downey Savings. 042903 - Non -injury T/C @ Calle Nogales and Avenida Mendoza. PCF 21801(a) CVC. 0 **** D. Adams was assigned to a training position two (2) days a week during the entire month of April. 346 Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT April 2003 There were 4 training meetings for Post 503 Explorers during April (1, 8, 22 and 29). The meetings covered physical training, drill/marching practice, building searches, driving under the influence investigations, and competition event practice. Deputy Manuel Alvarado and Community Service Officer Andy Martinez coordinated the drill and marching training. Andy Martinez and I handled the physical training. Manuel Alvarado and I led the defensive tactics training. I taught the driving under the influence topic. Manuel Alvarado, Andy Martinez, and Sheriffs Service Officer Monica Santillanes supervised the building searches. Crime Analyst Jennifer Richards led the tug-of-war training to prepare for the upcoming Explorer competition. Some Post 503 Explorers assisted with parking and crowd control during the April 19 George Lopez concerts in Coachella. Successful outings included the April 4 laser bowling in Indio and the April 10 and 11 trip to Magic Mountain in Valencia. Upcoming events are the California Highway Patrol Explorer Competition and the Riverside County Sheriff's Department 2003 Explorer Academy. The competition is scheduled for June 27-29 in Snow Valley west of Big Bear. The academy will be at the Ben Clark Training Center in Riverside from August 3-9. Submitted by Explorer Post Advisor Andy Gerrard .347 City of La Quinta Community Oriented Policing Office and "volunteers Report April 2003 Highlights: • The volunteer program presently has two volunteers who have completed their initial training in Indio and are staffing the La Quinta office on a part time basis. • One of the volunteers is assisting in establishing a volunteer manual for use at the COPS office and for training. • One volunteer has been trained at Crossroads Collision Database entries and has been entering all La Quinta traffic collisions, traffic citations, and parking citations into the system from the COPS Office. • Three additional volunteers have completed the background process and will begin the training/orientation phase the first week of May. Several others are at various points in the background process and will soon be. completed. • Approximately 60 hours of volunteer time has been recorded to date. 318 701WA F-41kUl CITY OF LA QUINTA MARCH CRIME COMPARISONS CRIME MARCH 2003 MARCH 2002 YTD (03) YTD (02) HOMICIDE 0 0 0 0 RAPE 2 1 2 2 SEX CRIMES (FEL) 1 0 1 1 SEX CRIMES MISD 0 3 1 4 ROBBERY 0 2 5 6 ASSAULT (FEL) 8 9 18 33 ASSAULT MISD 19 19 42 48 BURGLARY 59 49 180 157 VEHICLE THEFT 12 15 26 37 THEFT (FEL) 27 30 70 85 THEFT MISD 26- 57 90 150 VANDALISM MISD 27 33 85 75 DOM. VIOLENCE 10 13 26 36 NARCOTICS 7 9 14 29 DUI 5 12 15 33 T/C NON -INJURY 22 78 88 164 T/C INJURY 8 7 17 16 T/C FATAL 1 0 1 0 TRAFFIC CITATIONS 331 312 1021 989 2003 STATISTICS DO NOT INCLUDE ATTEMPTS 3,; 0 H z LLJ ry M Q0 n N LLJ � ro) � W o UU) J 0 o O.. 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W w X w N w w 0 U_ O 2 0 0 0 � o O LO N T� � 352 Z W M O O N 2 W � . 0 U) Z W ° U Q J U- 2 0 C) Q J Z m C� Q J w 0 w U J w J w J 8 U Q U w i U J Q w 0 w w Lid O LO p L O I ' I ' I I ./ ' ' ' I I , I I I I I I ' ' I ' I M , , , , , , , , I I I , I ' ' , ' , ' , , I I I I , , , I , , I I I , I ' 1 , ' ' I 0 I I r ------------ I , , I , � I I ' I , ' ' I ' , ' ' I , I , I I I ' ' , ' ' I , ' , ' ' , I , 1 I I I I I , I I , , , ' , , 1 , , I , I I , � , , , , I I I 1 I ' 1 I N ' I I � I 1 , 1 ' I ' M ' I I , 1 I ' ' I ' 00 I �53 H z ui a a w 0 Q J CM O O N I U Q L U O� J o of an Q Z 1 354 M N O O O O N N Q Q 0 Ln �00 (7) rn ti o i co covl- ti 0 00 00 00 0 o L o LO CO J U Z_ z 355 M O 0 N W U Q� w w p 0 U- W J J U � o Q 0.) z w F- o CO Ln d' CM J U 356 1 Z W C M G � o N U W 0 W C) U U J OF- 0 aZ 0 ry � o Q J M N O O O O N N Q Q I 1 I I 1 I I I I 1 I I 1 I I I I 00 I M I 1 W 1 I 1 I I I 1 I I I 1 I I I I I 1 ' N I I � I I . I I c) I a a 0.0 D z U H 0 0 0 0 00 � o 0 OM LO `o d4" CM N N T- r' 337 CITY OF LA QUINTA DISPATCH INFORMATION /MARCH 2O03 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 4.3 3 ROUTINE 7.3 1053 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF'S DATA WAREHOUSE AVERAGE. RESPONSE TIME REPORT 3,,J8 PRESENTATION: c&t!tU - �} — 7 j Ivco �an'[ID OF T9 AMISTAD HIGH SCHOOL Student Art Wall Presentation May 20, 2003 Dan Loera Saul Mora Jovani Olivares Marlena Orozco Silvia Rios Joel Teran Ruben Torres Pedro Zavala 359 PRESE_ NT,4T��N: I'll',u"ct6 �:"� gwaj U - J�co�.� of T9 La Quinta Park Playground Equipment Presentation May 20, 2003 7:00 p.m. The following students participated in the "My Community" art contest conducted by the La Quinta Arts Foundation on behalf of the City for artwork to be included as part of the La Quinta Park playground equipment arches. Attachment 1 provides a site plan of the La Quinta Park playground equipment. Please note the arches over the slide and climber entrances. There are a total of twelve arch panels (six panels, two sides each) . The Cultural Arts and Community Services Commissions selected the artwork that best represents our community. Attachment 2 is the artwork that will be included on the arches at the La Quinta Park. Section One provides the names of students that submitted artwork that was not selected for the playground equipment arches. Section Two is the names of students that had their artwork selected to be included on the playground equipment arches. Section One Yvette Beltran Sarah Bustamante Mimi Carrera Konnie Enriquez Ramsey Hinkle Kameron Laitinen Luis Morales Alejandra Pelayo David Sanchez Erika Tamayo Erika Yonfong Adrian Zamora Section Two Gabby Barajas Caroline Bradford Obed Heredia McKinley Hinkle Rocio Martinez Haley Obeso Mario Ramirez Adrian Reyes Blair Shannon Irfan Soetomo Ramon Tapia 360 m J y— O a CM) 'a1 ATTACHMENT 164 365 5 366 16'7 3FI E09 369 9 3 070 10 -il 371 T �A �A. �r a 372 12 37o 1 374 14 COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Continued Public Hearing on General Plan Amendment 2003-090, Zone Change 2003-1 1 1, and Specific Plan 2001-055, Amendment No. 1, a Request to Change the General Plan and Zoning Designations from Tourist Commercial to Office Commercial, Medium Density Residential to Office and Tourist Commercial, Park to Medium Density Residential; and Revision of the Development Standards for the Tourist Commercial Uses Including Hotels and Retail -Related Uses, Creating Development Standards for Office Commercial Uses, and Revising the Development Standards for Residential Uses Including Attached, Cluster, and Detached Units. Applicant: California Intelligent Communities and the La Quinta Redevelopment Agency RECOMMENDATION: Continue the Public Hearing to June 3, 2003. FISCAL IMPLICATIONS: None CHARTER CITY IMPLICATIONS: None BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The applicant has requested a continuance to allow it time to provide additional information as requested by staff. 375 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Continue the Public Hearing to June 3, 2003; or 1. Continue the Public Hearing to an alternate date; or 2. Provide staff with alternative direction. Respectfully submitted, Hermaji;''Uommunity Development Director Approved for submission by: Thomas P. Genovese, City Manager 2 376 � CV T4_ &f 4 ti OFTl9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: May 20, 2003 BUSINESS SESSION: ITEM TITLE: Public Hearing on Adoption of a Resolution Closing a 1,290-Foot Long Segment of CONSENT CALENDAR: the Washington Street Frontage Road to Motorized STUDY SESSION: Vehicular Traffic South of Highland Palms Drive PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council approving the street closure of a 1,290-foot long segment of the Washington Street Frontage Road to motorized vehicular traffic south of Highland Palms Drive. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: Access/Circulation As part of the Washington Street Corridor Specific Plan (approved 3/21 /89) Washington Street was realigned south of Highway 1 1 1 in order to eliminate conflicts with the existing single-family residential frontage between Singing Palms Drive and Highland Palms Drive. This realignment created a 32-foot wide frontage road, southbound right turn egress only at Singing Palms Drive, a five -phase signal at Highland Palms Drive, and a median divider along the St. Francis of Assisi frontage. Since these improvements were completed the following traffic circulation problems have been observed: 377 T:\PWDEPT\C0UNCIL\2003\AIPF 10.doc A. Some vehicles traveling southbound on Washington Street during commute hours exit at Singing Palms Drive, and use the frontage road to bypass congestion on Washington Street. These vehicles travel south through the Highland Palms Drive intersection passing St. Francis of Assisi and merge onto Washington Street again. This circulation pattern introduces unwanted vehicular traffic on the Washington Street frontage road and increases congestion at the Highland Palms Drive intersection. B. Highland Palms Drive is the only signalized intersection serving as an inlet for St. Francis of Assisi and as an outlet for the Highland Palms neighborhood. When St. Francis of Assisi holds services on weekends, holidays or during special events the intersection is congested with traffic trying to get in and out. Vehicles traveling to St. Francis of Assisi must travel through the intersection and then make an immediate left turn onto the frontage road. This turning movement does not provide for stacking of cars waiting to turn south onto the frontage road and often leaves vehicles waiting in the intersection after the signal has cycled to the next phase. C. In 2002 the La Quinta Arts Foundation completed construction on their festival grounds. The Arts Foundation site is located on the west side of Washington Street immediately north of Avenue 48. This site has two entry drives along the west side of Washington Street, providing right in and right out access. Vehicles traveling north on Washington Street wishing to enter the festival site must continue north to Highland Palms Drive and make a U-turn. Likewise, vehicles leaving the festival site that wish to turn left must travel south to the Avenue 48 intersection and make a U-turn. This circulation pattern increases congestion at both Highland Palms Drive and Avenue 48 intersections. D. At the intersection of Washington Street and Lake La Quinta Drive a median opening was approved and recently constructed. This opening was installed to serve the future signalization planned for this intersection. A signalized intersection at this location would provide for left turn movements into Lake La Quinta and into the property to the west including the 29-acre church property and the Arts Foundation festival site. However, this improvement cannot be completed with the current alignment of the frontage road merging with Washington Street immediately north of this intersection. 378 TAMDEPT\COUNCIL\2003\AIPF 10.doc 2 Area Drainage The Highland Palms neighborhood (Tract Nos. 2117 & 2043, recorded in 1960) was designed without any facilities to mitigate stormwater or nuisance water flows entering or leaving the area. As a result these flows are collected within the interior streets and conveyed south to a confluence point at the intersection of Highland Palms Drive and the Washington Street frontage road, where they continue south along the frontage road and outlet into a natural low area located in the southeast portion of the 29-acre church site. During the 100-year 24-hour storm event the Highland Palms area generates approximately 7.5 acre feet of stormwater runoff. This runoff is deposited and retained on the 29-acre church site as described above. In addition to the stormwater runoff, during the average surge period the church site receives nuisance water at a rate of 45 cubic feet per hour. In order for the City to approve the proposed street closure it is necessary for the Planning Commission and the City Council to make a finding that the street is no longer needed for motorized vehicular traffic. Other than light usage by vehicles traveling south out of the Highland Palms neighborhood, the frontage road mainly serves the existing St. Francis of Assisi Church. Closure of the frontage road will divert that light southbound traffic from Highland Palms through the signalized intersection at Washington Street and Highland Palms Drive. Pedestrian and bicycle traffic will continue to be accommodated through the closure area, and the church will be adequately served by the two proposed entry drives. The proposed entry drive opposite Lake La Quinta Drive is located approximately 150- feet north of the secondary driveway serving the Arts Foundation property. Therefore, to eliminate turning movement conflicts that will occur south of the new intersection, the following is proposed: 1) The City will work cooperatively with the La Quinta Arts Foundation to keep their secondary driveway closed via a chain, except when needed for specific uses under controlled circumstances. If the Arts Foundation property is redeveloped in the future to accommodate another land use, the City will have the opportunity via discretionary action at that time to permanently close the secondary access road and require access to the northerly portion of the property via the signalized signal. 2) The applicant, St. Francis of Assisi, is required to dedicate public street right- of-way to the City to insure the property, currently owned by the La Quinta Arts Foundation, has access to the signalized intersection. T:\PWDEPT\C0UNCIL\2003\AIPF 10.doc 3 379 Conditional Street Closure The street closure resolution as currently proposed contains a conditional requirement. The closure is null and void if the vacant land located south of St. Francis of Assisi Church is not developed in accordance with Site Development Permit 2002-755 prior to May 20, 2006. The conditional requirement is included to cover the possibility that the Church may not construct the onsite parking improvements and access routes proposed in Site Development Permit 2002-755. If the street closure resolution requirement is not fulfilled as required, the City Council can revisit the street closure concept again in the future if plans for the privately owned vacant land change. Implementation Procedure The resolution also contains specific language regarding implementation of the street closure. The closure can not be implemented until: 1) a signal is installed at the Lake La Quinta intersection, 2) a paved circulation route on the vacant land proposed for development pursuant to SDP 2002-755 has been connected to the existing Church parking lot and the signalized intersection, and 3) removal of the existing pavement can not commence until the first two requirements are implemented and then it must be removed in phases, with appropriate traffic control devices installed to route traffic as needed to ensure the existing Church driveway is kept open at all times with access to either the existing frontage road or Washington Street as proposed by SDP 2002- 755. The proposed conditions of approval for SDP 2002-755 contain a requirement that St. Francis pay for 25% of the new signal. The remaining 75% of the signal will have to be funded with public funds other than Development Impact Fee (DIF) funds because this signal location is not identified in the DIF program. The City has carried a funded project known as "Washington Street Storm Drain Improvements, #635," in its Capital Improvement Program for nearly ten years to address the drainage problem south of the Church. The budget account for that project currently has $397,690 in unexpended funds. The highest priority for those project funds would be the design and installation of drainage improvements, and the acquisition of land to enlarge the retention basin on private property to handle public drainage water. Some or all of the funding for the unfunded portion of the signal could potentially come from this project budget. Although the CIP project has been funded for nearly 10 years, it has been held in reserve as a deferred project so the City could work cooperatively with whoever came forward to develop the vacant land south of the church. It has been known for quite some time that the City would have to acquire private property to construct a retention basin to handle the drainage from the Singing Palms neighborhood. It was anticipated that the City would be able to work cooperatively with the developer of the property to aesthetically integrate the needed retention basin into the developer's project and S:\CityMgr\STAFF REPORTS ONLY\5-20-03\AIPF 10.doc 4 380 thus avoid unnecessary redesign and reconstruction of the retention basin because it was installed without that consideration and resulted in a poorly located facility that did not accommodate the developer's onsite development needs. It is a positive development in many ways that the developer of the property is St. Francis of Assisi Church and it desires to integrate the onsite traffic circulation system with the existing onsite church property circulation system. Because of the single ownership aspect and the opportunity to integrate the onsite circulation patterns, it is possible to recommend closure of the frontage road street improvements and yield the opportunity to handle some of the drainage in the street closure area. If the property south of the church were developed by a third party it would not be possible to connect the church traffic to the new signal and recommend closure of the frontage road unless exceptional measures were taken. The intent is to have the Church construct the City -funded offsite public improvements in conjunction with its onsite improvements. If the City Council approves the street closure, city staff and the Church will develop a reimbursement agreement that details the obligations of each party and a mutually agreeable method of funding disbursement. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the street closure of a 1,290- foot long segment of the Washington Street Frontage Road to motorized vehicular traffic South of Highland Palms Drive, subject to findings and conditions; or 2. Do not approve the Resolution of the City Council approving the street closure of a 1,290-foot long segment of the Washington Street Frontage Road to motorized vehicular traffic South of Highland Palms Drive; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. onas , P.E. Public Wor s Director/City Engineer S:\Cit M r\STAFF REPORTS ONLY\5-20-03\AIPF 10.doc 5 381 Y 9 Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Exhibit A - Aerial Photo with Closure Area Identified 2. Exhibit B - Street Improvement Plan with Closure Area Identified T:\PWDEPT\COUNCIL\2003\AIPF 10.doc 6 392 CITY COUNCIL RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CLOSING THE 1,290-FOOT LONG SEGMENT OF THE WASHINGTON STREET FRONTAGE ROAD TO MOTORIZED VEHICULAR TRAFFIC SOUTH OF HIGHLAND PALMS DRIVE CASE NO.: RW-C 2003-003 APPLICANT: CITY OF LA QUINTA & SAINT FRANCIS OF ASSISI WHEREAS, the Planning Commission of the City of La Quinta, California, on the 22nd day of April, 2003, held a duly noticed Public Hearing for the City of La Quinta to review and recommend approval to the City Council of the City of La Quinta the street closure of a 1,290-foot long segment of the Washington Street Frontage Road to motorized vehicular traffic south of Highland Palms Drive; and WHEREAS, the City Council of the City of La Quinta, California, did on the 20th day of May, 2003, hold a duly noticed Public Hearing for the City of La Quinta to review and recommend closing a 1,290-foot long segment of the Washington Street Frontage Road to motorized vehicular traffic south of Highland Palms Drive; and WHEREAS, the City of La Quinta desires to close the 1,290-foot long segment of the Washington Street Frontage Road to motorized vehicular traffic south of Highland Palms Drive, which is delineated on Exhibits A and B attached hereto, but continue to accommodate pedestrians and bicycle traffic through the closure area; and WHEREAS, proposed closure to motorized vehicular traffic is permissible under Vehicle Code § 21 101(a) (1) and La Quinta City Council Resolution 2000-99; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of interested persons wanting to be heard, said City Council did make the following mandatory findings recommending closure of the proposed street segment: 1. The 1,290-foot long segment of the Washington Street Frontage Road between Highland Palms Drive and the realigned portion of Washington Street where it transitions back onto the half -section line of Section 30 near Lake La Quinta Drive is no longer needed for motorized vehicular traffic. 2. Closure of the 1,290-foot long segment of the Washington Street Frontage Road is consistent with the goals and policies of the La Quinta General Plan, and the Circulation System Policy Diagram contained therein. 383 7 Resolution No. 2003- Closure of Washington Street Frontage Road Adopted: May 20, 2003 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The area proposed for closure to motorized vehicular traffic is more particularly described as being that part of the old Washington Street alignment roughly centered on the half -section line of Section 30 (now commonly called the Washington Street Frontage Road) located south of the Highland Palms Drive south right-of-way line, where said southerly line projects across the proposed closure area; and located north of the westerly right-of-way line of the realigned portion of Washington Street where it transitions back to its alignment centered on the Section 30 half -section line; the westerly right-of-way line of the realigned Washington Street is uniformly offset westerly of the centerline by sixty feet. The area of closure varies in width from seventy-four feet wide at the north end, east to west, to eighty-five feet wide near the south end before it transitions to a point approximately one thousand two hundred ninety feet south of Highland Palms, and contains approximately 103,000 square feet. Section 2. The closure area is no longer needed for motorized vehicular traffic and there are sufficient alternative routes in the immediate area to complete access needs of motorists to properties in the area with inconsequential impact. Section 3. Closure of the 1,290-foot long segment of Washington Street Frontage Road is consistent with the General Plan. Section 4. The closure shall be null and void if the vacant land located south of St. Francis of Assisi Church is not developed in accordance with Site Development Permit 2002-755 prior to May 20, 2006. Section 5. The closure shall not be implemented until: 1) a signal is installed at the Lake La Quinta intersection, 2) a paved circulation route on the vacant land proposed for development pursuant to SDP 2002-755 has been connected to the existing Church parking lot and the signalized intersection, and 3) removal of the existing pavement shall not commence until the first two requirements are implemented and then it shall be removed in phases, with appropriate traffic control devices installed to route traffic as needed to ensure the existing Church driveway is kept open at all times with access to either the existing frontage road or Washington Street as proposed by SDP 2002-755. ' 384 Ifl Resolution No. 2003- Closure of Washington Street Frontage Road Adopted: May 20, 2003 Page 3 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 20th day of May, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 385 9 XHIBIT A 10 39 EXHIBIT B 387 11 Ire 0 4 Sep QuAra COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions Certifying a Mitigated Negative Declaration of Environmental Impact (EA 02-463) and Approving a Conditional Use Permit (CUP 02-073) and a Site Development Permit (SDP 02-755) to Allow the Expansion of the Parking Lot, Landscaping and Lighting, Retention Basins, and an Additional Entry on Approximately 30 Acres, Located Approximately ± 600 Feet South of the Southwest Corner of Washington Street Frontage Road and Highland Palms Drive. Applicant: St. Francis of Assisi. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-463, prepared for Conditional Use Permit 2002-073 and Site Development Permit 2002-755. Adopt Resolutions of the City Council approving Conditional Use Permit 2002-073 and Site Development Permit 2002-755 to allow the expansion of the parking lot, landscaping and lighting, retention basins, and an additional entry. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The applicant is requesting approval of a Conditional Use Permit and Site Development permit to expand the parking lot south of the existing parish hall. Landscaping and retention basins are also proposed as well as a new project entrance. The existing vehicular entrance is proposed to remain and be extended to have access off of Washington Street. The entrance into the grass parking lot will be removed and a new entrance will be located further south and will align with Lake La Quinta Drive. 383 At its April 22, 2003 meeting, the Planning Commission voted 5-0 to adopt Resolutions 2003-020, 2003-022, and 2003-023, recommending that the City Council certify the Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, and approve Conditional Use Permit 2002-073 and Site Development Permit 2002-755 for the proposed project. The Conceptual Site Plan for the proposed project is attached (Attachment 1). Also, a copy of the Planning Commission staff report and meeting minutes are attached (Attachment 2). In order to accommodate the retention basins, a street closure for Washington Street frontage road is requested. A separate staff report from the Public Works Department addresses the drainage and traffic circulation issues in more detail from the street closure perspective. In summary, the proposed street closure would accommodate the expansion of the parking lot and associated improvements south of the existing church by providing an opportunity for stormwater retention and a traffic signal, which would resolve the drainage problems in this area and improve traffic circulation. If the proposed Conditional Use Permit and Site Development Permit for the project are approved and constructed, the following is anticipated: Access/Circulation 1 . The proposed additional entrance into the project site will lie approximately 680 feet south of the main entrance and will align with Lake La Quinta Drive. Deceleration lanes will be added on Washington Street at both entrances to allow southbound traffic to slow down and make safe turns into the project without impeding traffic flows. 2. The intersection at Lake La Quinta Drive and Washington Street will be signalized to allow safe, controlled, full turn movements. 3. The current access to the La Quinta Arts Foundation site would be from the intersection of Lake La Quinta Drive and Washington Street, via an easement through the project site. 4. The street closure will eliminate traffic circulation problems along the frontage road at the intersection of Highland Palms Drive and Washington Street. Highland Palms Drive and Washington Street will continue to be the only signalized intersection serving the Highland Palms neighborhood. 2 1?89 5. A wide landscape buffer and retention area will be provided between Washington Street and the proposed church parking lot. Improvements will connect the La Quinta Arts Foundation site to the church improvements with curb, gutter, and a meandering sidewalk for pedestrians and bicycle users. Area Drainage The improvements would handle the stormwater and nuisance water flows from the Highland Palms neighborhood by allowing these flows to be deposited and retained in the retention basin. Grading The proposed project would result in the movement of approximately 66,400 cubic yards of earthwork (Attachment 3). The proposed grading on the site will be balanced. The western edge of the parking lot, just south of the church, will have a retaining wall with a drainage swale on the west side of the wall to direct runoff into the infrastructure, which leads into retention basins. Mitigation measures have been imposed on the project to mitigate impacts regarding dust as a result of grading the site. Parking The Zoning Code requires one parking space per three seats (where the seats are fixed) and one parking space per 25 square feet of gross floor area (where there are no fixed seats), all within the main auditorium. Total required parking for the church is 300 spaces. Currently, 178 parking spaces are provided on the north, west, and south sides of the existing church. These parking spaces will remain. The new parking lot would replace the grass parking lot and add an additional 469 parking spaces, which would be needed to accommodate future possible land uses such as a new church, rectory, education center, and youth center. When plans for these proposed uses are submitted for review, they will be brought before the Planning Commission for consideration. Parking Lot Lighting The proposed parking lot lighting consists of a cast aluminum fixture mounted on a four -inch square metal pole, not exceeding twelve (12) feet in height, similar to the lighting at the La Quinta Arts Foundation site. The applicant will be required to meet the City's "Dark Sky" Ordinance, so that lighting will be prevented from shedding glare or light onto adjacent properties and streets. 390 3 Landscaping The conceptual landscape plan for the site consists of a wide variety of trees, shrubs and ground cover that will provide an overall design consistent with those prevalent throughout the City (Attachment 4). The retention basins will be landscaped to provide visual relief and act as a buffer between the street and the parking lot. Landscaping and a meandering sidewalk will be installed within the vacated street area adjacent to Washington Street. Landscaped planters will be provided to visually enhance the parking lot and provide shade. Signage There is no proposal for new signs at this time. The existing signage at the northern most entrance will remain. Any additional signage will require that the applicant comply with the City's standards, which may require an application and City approval. Architecture & Landscape Review Committee This project was presented to the Architecture & Landscape Review Committee (ALRC) at their March 4, 2003 meeting, and they recommended approval of the project as presented. The minutes from the meeting are attached (Attachment 5). Public Notice The Public Hearing Notice was advertised in the Desert Sun newspaper on May 10, 2003 and mailed to all property owners within 500 feet of the site. To date, one letter has been received and is attached (Attachment 6). Any additional written comments received will be handed out at the May 20, 2003 meeting. FINDINGS AND ALTERNATIVES: Findings necessary to approve this request can be made and are contained in the attached Resolutions. Alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, prepared for Conditional Use Permit 2002-073 and Site Development Permit 2002-755; and Adopt a Resolution of the City Council approving Conditional Use Permit 2002- 073 to allow the expansion of uses including the parking lot, landscaping and lighting, retention basins, and an additional entry; and 391 4 Adopt a Resolution of the City Council approving Site Development Permit 2002-755 to allow the expansion of the parking lot, landscaping and lighting, retention basins, and an additional entry; or 2. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, prepared for Conditional Use Permit 2002-073 and Site Development Permit 2002-755; and Adopt a Resolution of the City Council approving Conditional Use Permit 2002- 073, with modifications, to allow the expansion of uses including the parking lot, landscaping and lighting, retention basins, and an additional entry; and Adopt a Resolution of the City Council approving Site Development Permit 2002-755, with modifications, to allow the expansion of the parking lot, landscaping and lighting, retention basins, and an additional entry; or 3. Do not adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, prepared for Conditional Use Permit 2002-073 and Site Development Permit 2002-755, therefore, denying the project; or 4. Provide staff with alternative direction. Respectfully submitted, erm n, ommunity Development Director Approved for submission by: homas P. Genovese, City Manager 5 Attachments: 1. Conceptual Site Plan 2. April 22, 2003 Planning Commission Meeting Minutes and Staff Report 3. Conceptual Grading Plan 4. Conceptual Landscape Plans 5. Architecture and Landscape Review meeting minutes 6. Letter from Mr. & Mrs. Pollard, date stamped May 13, 2003 793 1.1 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2002-463 PREPARED FOR CONDITIONAL USE PERMIT 2002-073 AND SITE DEVELOPMENT PERMIT 2002-755. CASE NO.: ENVIRONMENTAL ASSESSMENT 2002-463 APPLICANT: ST. FRANCIS OF ASSISI WHEREAS, the City Council of the City of La Quinta, California, did, on the 201" day of May, 2003 hold a duly noticed Public Hearing to consider Environmental Assessment 2002-463 for Conditional Use Permit 2002-073 and Site Development Permit 2002-755 to allow a street closure of the Washington Street frontage road, the expansion of the parking lot, landscaping and lighting, retention areas, and an additional entry on approximately 30 acres, generally located ± 600 feet south of the southwest corner of Washington Street and Highland Palms Drive, more particularly described as follows: APN: 643-090-026, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 22"d day of April, 2003 hold a duly noticed Public Hearing to consider Environmental Assessment 2002-463 for Conditional Use Permit 2002- 073 and Site Development Permit 2002-755 to allow a street closure of the Washington Street frontage road, the expansion of the parking lot, landscaping and lighting, retention areas, and an additional entry, and recommended that the City Council approve the project; and, WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2002-463) and has determined that although the proposed project could have a significant adverse impact on the environment, there will not be a significant effect in this case because appropriate mitigation measures were made a part of the assessment and therefore, a Mitigated Negative Declaration of Environmental Impact has been determined; and, WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following findings to certify said Environmental Assessment: 394 CITY COUNCIL RESOLUTION 03- ENVIRONMENTAL ASSESSMENT 2002-463 MAY 20, 2003 1. The proposed project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002- 463. 2. The proposed project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory in that mitigation measures have been imposed on the project to reduce impacts to a less than significant level. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends in that mitigation measures have been imposed on the project that will reduce impacts to less than significant levels. 4. The proposed project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, in that mitigation measures have been imposed on the project that will reduce impacts to less than significant levels as identified by the Environmental Assessment. 5. The proposed project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed project will not have environmental effects that will adversely affect the human population, either directly or indirectly, in that mitigation measures have been imposed on the project that will reduce affects associated with human health, risk potential or public services to less than significant levels as identified by the Environmental Assessment. 7. There is no substantial evidence, in light of the entire record, that the project may have a significant effect on the environment because mitigation measures have been imposed on the project that will reduce impacts to a less than significant level. 395 8 CITY COUNCIL RESOLUTION 03- ENVIRONMENTAL ASSESSMENT 2002-463 MAY 20, 2003 8. The City Council has considered Environmental Assessment 2002-463 and said Assessment reflects the independent judgment of the City. 9. The City has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California, 92253. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2002-463 for the reasons set forth in this Resolution and as stated in the Environmental Assessment Checklist and Addendum on file in the Community Development Department and attached hereto. 3. That Environmental Assessment 2002-463 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of May, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California 396 CITY COUNCIL RESOLUTION 03- ENVIRONMENTAL ASSESSMENT 2002-463 MAY 20, 2003 ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 397 10 Environmental Checklist Form 1. Project Title: Street Closure, Frontage Road, and Conditional Use Permit 2002-073, Saint Francis of Assisi Catholic Church 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Martin Magana, 760-777-7125 4. Project Location: West side of Washington Street, approximately 600 feet south of Highland Palms Drive. APN: 643-090-026 5. Project Sponsor's Name and Address: Roman Catholic Bishop of San Bernardino 1201 East Highland Avenue San Bernardino, CA 6. General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) The street closure is proposed to eliminate the existing frontage road east of the Saint Francis of Assisi church property, as part of the Conditional Use Permit and Site Development Permit applications discussed below. The street closure will extend only from Highland Palms Drive southerly to the existing Washington Street. The Conditional Use Permit and Site Development Permit is required to allow the construction of additional parking, retention basins, landscaping and lighting, and an additional site entry for the existing Saint Francis of Assisi church, as a first phase of expansion of the church property. Future plans PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 1 11 may include the construction of a meeting hall, a rectory, new church, conversion of the existing church into a meeting hall, youth center, play field, education center and ancillary facilities including a new project entry and landscaping areas. These land uses will be reviewed separately in the future, and are not included in this analysis. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Existing church, single family residential South: La Quinta Arts Foundation property, partially developed West: Santa Rosa mountains East: Washington Street, Vacant Community Commercial lands 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District 3499 P:\Martin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 2 1� Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: Public Services Recreation Transportation/Traffic Utilities and Service Systems Lj Mandatory Findings I find that the proposed project COULD NOT have a. significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. LR I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. a I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. f�. I find that although the proposed project could have -a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately -in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required: Date PAMartin\EA 02-463 St Francis\EA463Check1ist.wpd 400 3 13 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project - specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off - site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analyses are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance. PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 0 401 14 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: I. AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit 3.6) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) II. AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map, Property Owner) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (No ag. land in proximity to project site) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X KI X X X X X X r.4 PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd O r<#4r 5 IV. a d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a substantial number of people? (Project Description, Aerial Photo, site inspection) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? ("St. Francis of Assisi Expansion... Biological Survey," AMEC, February 2003) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? ("St. Francis of Assisi Expansion... Biological Survey," AMEC, February 2003) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? ("St. Francis of Assisi Expansion... Biological Survey," AMEC, February 2003) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? ("St. Francis of Assisi Expansion.... Biological Survey," AMEC, February 2003) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? ("St. Francis of Assisi Expansion... Biological Survey," AMEC, February 2003) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment, p. 73 ff.) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? ("Archaeological Testing and Mitigation Report," CRM Tech, August 1999) X X P" X X X X P:\Martin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 4 0 3 6 16 Vl. VII. b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? ("Archaeological Testing and Mitigation Report," CRM Tech, August 1999) c) Disturb or destroy a unique paleontological resource or site? (Master Environmental Assessment Exhibit 5.9) d) Disturb any human remains, including those interred outside of formal cemeteries? ("Archaeological Testing and Mitigation Report," CRM Tech, August 1999) GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (MEA Exhibit 6.2) iii) Seismic -related ground failure, including liquefaction? (General Plan Exhibit 8.2) iv) Landslides? (General Plan Exhibit 8.3) b) Result in substantial soil erosion or the loss of topsoil? (General Plan Exhibit 8.4) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan Exhibit 8.1) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan Exhibit 8.1) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (General Plan Exhibit 8.1) HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) X n X X X X X X X X X X PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 7 404 17 b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VIII. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (General Plan EIR, p. III-187 ff.) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (Project Preliminary Grading Plan) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (Project Preliminary Grading Plan) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Project Preliminary Grading Plan) X X X X X X X K4 X X FIA X PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 4 O 8 18 f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 74 ff.) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan p. 95) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Parking lot-- no ground borne vibration) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, p. III-144 ff.) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) P:\Martin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 9 X X X X K4 X X X X X X d. r 406 19 XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) Police protection? (General Plan MEA, p. 57) Schools? (General Plan MEA, p. 52 ff.) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) X *4 X X X X X X X 11 407 P:\Martin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 10 20 b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. 111-29 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Project Site Plan) e) Result in inadequate emergency access? (Project Site Plan) f) Result in inadequate parking capacity? (Project Site Plan) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project Description) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 11 X X X X X X X X X r X a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSES. X X X X Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analyses used. Identify earlier analyses and state where they are available for review. None b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. 4(19 PAMartin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 2 12 City of La auinta Municipal Code "Saint Francis of Assisi Expansion Project Biological Survey," prepared by AMEC Earth and Environmental, February, 2003. "Archaeological Testing and Mitigation Report Parking Lot at St. Francis of Assisi Church," prepared by CRM Tech, August, 1999. Ito 2 P:\Martin\CUP 02-073 St. Francis\EA 02-463Checklist.wpd 13 Addendum for Environmental Assessment 2002-463 I. a), b) & c) The proposed Conditional Use Permit and Site Development Permit is for the construction of a parking lot only. The parking lot will consist of paving, landscaping and lights. No structures are proposed. There will be no impact on a scenic vista. I. d) The project will generate light from parking lot lighting. The City's dark sky ordinance will be applied to all lighting plans submitted for the proposed project site. These requirements do not allow lighting to spill over to other properties, which will mitigate the potential impacts associated with the project. The potential impacts associated with light and glare are not expected to be significant. II. a)-c) The proposed project site is neither in a prime agricultural area, nor subject to Williamson Act contracts. III. a), b) The proposed Conditional Use Permit and Site Development Permit will allow the construction of parking spaces in an area currently used as a temporary parking lot. No new structures are planned, therefore the number of trips will not increase at the site, since the capacity of the existing church building will not change. Ills) & d) The construction of the proposed parking lot will generate dust, which could impact residents both on and off site. The Coachella Valley is a severe non - attainment area for PM 10 (particulate matter of 10 microns or smaller). The proposed project would result in the disturbance of up to 5.51 acres of land. Cut and fill is expected to be balanced. This has the potential to generate 145.46 pounds per day in fugitive dust during the grading of the site. The Valley has recently adopted stricter measures for the control of PM 10. These include the following control measures. CONTROL MEASURE TITLE & CONTROL METHOD BCM-1 Further Control of Emissions from Construction Activities: Watering, chemical stabilization, wind fencing, revegetation, track -out control 411 PAMartin\CUP 02-073 St. Franc is\EAAddendum.doc 24 BCM-2 Disturbed Vacant Lands: Chemical stabilization, wind fencing, access restriction, revegetation BCM-3 Unpaved Roads and Unpaved Parking Lots: Paving, chemical stabilization, access restriction, revegetation BCM-4 Paved Road Dust: Minimal track -out, stabilization of unpaved road shoulders, clean streets maintenance The contractor will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity. In addition, the potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Landscaping of the Washington Street parkway and the retention basins shall be completed immediately upon completion of precise grading of the site. 8. The areas identified as Phase II or greater on the site plan shall be landscaped and irrigated with either sod or hydroseed, or desert wildflower mix prior to completion of the parking lot. 9. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 10. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour 41 � P:\Martin\CUP 02-073 St. Franc is\EAAddendurn .doc 2 11. The project proponent shall conform to the notification standards included in the 2002 SIP for PM10 in the Coachella Valley. III. e) The construction of the proposed project will not generate any objectionable odors. IV) a)-f) A biological resource survey was completed for the proposed project'. The biological resource survey identified three species of concern which could be affected by the proposed project: the Coachella Valley Fringe -toed Lizard, the round -tailed Ground Squirrel and Peninsular Bighorn Sheep. The impacts associated with the Fringe -toed Lizard shall be mitigated through implementation of the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan, and the required payment of $600 per acre for the 14.66 acres of habitat to be disturbed. The site is also likely habitat for the Round - tailed Ground Squirrel, which is one of the species included in the Coachella Valley Multi -Species Habitat Conservation Plan. As such, impacts to the squirrel will require mitigation. Finally, the toe of slope at the western boundary of the project site is the edge of critical habitat for Peninsular Bighorn Sheep, a federally listed endangered species. Although no lambing areas are known to occur above and west of the project site, construction activities at the site could have an impact on such a lambing area, should development of the site not occur immediately. Mitigation measures will be required to ensure that there are no impacts to bighorn sheep resulting from implementation of the proposed project, or subsequent phases of the project. Mitigation measures for all species are listed below: 1. To mitigate for the potential impacts to Coachella Valley Fringe -toed Lizard habitat, the project proponent shall pay the $600 per acre mitigation fee for the 9.45 acres of land being disturbed for the parking lot prior to the issuance of grading permits. Subsequent phases of development may also be required to pay the fee, should the HCP be in effect at the time of development. 2. In order to mitigate for potential impacts to Round -tailed Ground Squirrel, the project proponent shall contribute a fee of $600 per acre for the 9.45 acres of currently undisturbed desert lands on the site, prior to the issuance of grading permits. Subsequent phases of development will be required to either contribute similar amounts for "Saint Francis of Assisi Expansion Project Biological Survey," prepared by AMEC Earth and Environmental, February, 2003. 413 P:\Martin\CUP 02-073 St. Franc is\EAAddendum.doc 26 the area of vacant desert land being disturbed, or to contribute the fee imposed by the Coachella Valley Multi -Species Habitat Conservation Plan, when adopted. 3. The construction area shall be clearly delineated to keep project impacts off of adjacent native habitat. The project proponent shall cause the project boundaries to be staked and roped off or fenced at the edge of the 14.66 acre project area. 4. Vegetation removal shall be limited to the area within the boundary of the 14.66 acre construction site. 5. Wherever possible, existing roads and access routes should be utilized to access the site during construction, rather than constructing new ones. 6. Vehicle and equipment staging shall be limited to existing disturbed areas and cleared areas. 7. Non-native plant species (especially Oleander), shall not be used on the project landscaping. The project landscaping plan shall be reviewed by a qualified biologist and approved prior to the installation of any landscaping on the site. 8. Domestic pets shall be prohibited on -site during construction. 9. Should the project proponent wish to begin construction between January 1 and June 30 of any given year, the project proponent shall confer with the California Department of Fish and Game prior to any ground disturbing activity, to determine whether a lambing area occurs immediately above the project site. Should a lambing area be identified, the project proponent shall implement mitigation measures, as required by CDFG. Should the initiation of construction occur between July 1 and December 31 of any given year, no contact with CDFG shall be required. With the implementation of these mitigation measures, the impacts of the proposed project will be less than significant. P:\Martin\CUP 02-073 St. Franc is\EAAddendum.doc 41 27 V. a)-d) A cultural resources survey was conducted on the project site2. The cultural resource report identified and recorded two potentially significant sites Within the 29 acre site. RIV-6135 was fully excavated, and found not to be significant under the requirements of CEQA. RIV-6134, however, has been recorded but not investigated. In order to assure that there are no significant impacts to cultural resources, therefore, the following mitigation measures shall be implemented. 1. A Phase II cultural resource analysis shall be required for site RIV-6134 prior to any ground disturbing activities within 100 feet of that site location. 2. Should any earth moving activity on the site uncover a potential archaeological resource, all activity on the site shall stop until such time as a qualified archaeologist has evaluate the resource, and recommended mitigation measures. The archaeologist shall also be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site prior to occupancy of the first building on the site. VI. a) i)-iv) The proposed project lies in a Zone IV groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans. This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. The site is in an area subject to landslides, due to the adjacent mountain slopes. The parking lot construction will not result in any structures, so the potential impacts from rockfall are not expected to be significant. VI. b) The site is located in a severe blowsand hazard area, and will therefore be subject to significant soil erosion from wind. The project proponent will be required to implement the mitigation measures listed under air quality, above, to guard against soil erosion due to wind. These mitigation measures will lower the potential impacts associated with wind erosion to a less than significant level. Z "Archaeological Testing and Mitigation Report Parking Lot at St. Francis of Assisi Church," prepared by CRM Tech, August 1999. P:\Martin\CUP 02-073 St. Franc is\EAAddendum. doc 413 28 VI. c)-e) The soils on the site are not expansive, and will support the development proposed by the project proponent. The project proponent will be required to submit a site -specific geotechnical study at the time of building permit issuance. These standards will lower the potential impacts to a less than significant level. VIII. a), c),d) & e) The proposed project will be responsible for the drainage of on and off site flows. The City Engineer requires that ' all project retain the 100 year storm on -site. The proposed project will be required to conform to this standard, which is expected to lower potential impacts to a less than significant level. VIII. b) The proposed project will result in the construction of parking lot, and no immediate expansion of church facilities. There is therefore no impact to groundwater from this phase of the project. Future phases will be reviewed individually, and if they include structures, will be analysed for their impacts to groundwater resources. IX. a)-c) The project is consistent with the General Plan and Zoning designations for the project site, with approval of a and Site Development Permit Use Permit. The project will not divide an existing community, or conflict with a land use plan or with a habitat or natural community conservation plan. X.a) & b) The project site occurs outside the MRZ-2 Zone, and is not expected to contain resources. XI. a) & b) The construction of a parking lot will not expose people to either high noise levels or groundborne vibration, since they will not remain in the area, and since no equipment which might cause vibration will be constructed. XI. c) The construction of the project will generate noise from construction equipment and activities. Existing homes occur to the north and south of the site at some distance. The construction will be a sufficient distance away that noise levels at the residential property lines should be well below City maximum permitted standards. XI. d) & e) The project site is not within the vicinity of an airport or airstrip. 416 P:\Martin\CUP 02-073 St. Francis\EAAddendum.doc 29 XII. a)-c) The project site is currently vacant, and will result in the construction of a parking lot to serve the existing church. No impacts to population and housing are expected. XIII. a) Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property and sales tax which will offset the costs of added police and fire services. XIV. a) & b) The construction of a parking lot to serve the existing church will not impact recreational services. XV. a) & b) The proposed parking lot will not generate additional trips on Washington Street, since no additional structures will be constructed at this time. Future development of structures on the site will be analysed as those projects are proposed. The parking lot will be required to meet City standards for such facilities. No impact to circulation is expected at this time. XV. c)-g) The project will not impact air patterns. The design of the site does not create any hazardous design features. The site plan includes parking requirements generally in conformance to the City's standards. The site plan provides for emergency access points. Alternative transportation in the form of bus stops will be implemented throughout the area based on General Plan policies and programs. XVI. a)-f) Utilities are available at the project site. The parking lot will require a small amount of electric service to power parking lot lighting. No significant impacts to utilities are expected as a result of the proposed project. XVII. a) The proposed project has the potential to impact the habitat of sensitive species without mitigation. The mitigation provided in Section IV), above, reduces these potential impacts to a less than significant level. XVII. d) The proposed project has the potential to adversely affect human beings, due to air quality impacts during the construction process. Since the Coachella Valley is in a non -attainment area for PM 10, which can cause negative health P:\Martin\CUP 02-073 St. Franc is\EAAddendum.doc 417 30 effects, Section III), above, includes a number of mitigation measures to reduce the potential impacts on air quality to a less than significant level. 918 P:\Martin\CUP 02-073 St. Franc is\EAAddendum.doc 3 1_ V �o ao o o, Oo U C'' 00U o , a o O U O va0 � W o� O M O O N N M H O z � Z U 1--1 a A U W H H A V � A P. a� U Ov -d cd ° 03 C13 t ° 2 W U Cd Cd •� C Cd 04 CIS � o, .Cd � . � o a N o vUi oA an o Cd tb o .? O O H O CA O � O •-, O O io Rcd z�Cd cd Cd cd d cd 'b O a U U U U A N z � � 4-4 ° ° o �, a� rn � o 5 0 a o o ° 'tn o cd cd cd cd cd .c N Cd Cd 1-4 coli o� o � M as a a a vs a N 419 0 ° 32 W d A A Upq z� �a A a w U O U� Cd r. tlol ram+ �" CA 40. 'd W 0. o 0 W o o a� a�cod Cod 'd ►,Ux ►��'' tip cis rig �� .Cd cif i °'+ U w bA + o � c 0 0 o 0.4 P4 P. H "al� r� �qq �iDio 1D U �iD 5q O O 0 0 bA v 0 p O r a . ►W-1 c o a 0 0 O z H zz d cl � � Q Q Up A A bA b b b b b � Q, WETI � O Y . ,.4 (A ° 0 '0 Q cd o CA v cd �+ O ° � M cd W 4 U C" ''� 1-4 L; U V1 � z O o o to `ri o o P. o o d: o� o En ctn ' 1-4ao (.o �' �; Cd 0 bA b .� . 4 A ,� o >cd ro i U . � o U `�'64 a 64 v� a, �° a, iz Ln w Z a c 0 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE EXPANSION OF CHURCH USES INCLUDING THE PARKING LOT, LANDSCAPING AND LIGHTING, RETENTION AREAS, AND AN ADDITIONAL ENTRY ON AN APPROXIMATELY 30 ACRE SITE. CASE NO.: CONDITIONAL USE PERMIT 2002-073 APPLICANT: ST. FRANCIS OF ASSISI WHEREAS, the City Council of the City of La Quinta, California, did, on the 201" day of May, 2003 hold a duly noticed Public Hearing to consider a request by St. Francis of Assisi, for approval of Conditional Use Permit 2002-073, to allow the expansion of church uses including the parking lot, landscaping and lighting, retention areas, and an additional entry on approximately 30 acres, generally located ± 600 feet south of the southwest corner of Washington Street and Highland Palms Drive, more particularly described as follows: APN: 643-090-026, WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 22nd day of April, 2003 hold a duly noticed Public Hearing to consider a request by St. Francis of Assisi, for approval of Conditional Use Permit 2002-073, to allow the expansion of church uses including the parking lot, landscaping and lighting, retention areas, and an additional entry, did recommend that the City Council approve the project; and, WHEREAS, said Conditional Use Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002-463), and determined that the proposed Conditional Use Permit will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.210.020 of the Zoning Code to justify approval of said Conditional Use Permit: 1. Consistency with the General Plan: The proposed project is consistent with the goals and policies of the General Plan in that the density of the project is compatible with the Low Density Residential Land Use designation. 421 34 CITY COUNCIL RESOLUTION 03- CONDITIONAL USE PERMIT 2002-073 MAY 20, 2003 2. Consistency with the Zoning Code: The proposed project is consistent with the development standards of the Low Density Residential Zoning District, including but not limited to, setbacks, parking, landscape design, and exterior lighting. 3. Compliance with the California Environmental Quality Act (CEQA): The proposed project is consistent with the requirements of CEQA, in that Environmental Assessment 2002-463 was prepared for this project, which involved certification of a Mitigated Negative Declaration of Environmental Impact. 4. Surrounding Uses: Approval of the Conditional Use Permit will not create conditions materially detrimental to the public health, safety, and general welfare, or injurious to, or incompatible with, other properties or land uses in the vicinity in that the proposed project will be compatible with the existing development. 5. Site Design: The site design of the proposed project, including but not limited to, project entries, interior circulation, pedestrian access, pedestrian amenities, exterior lighting, and other site design elements such as scale, appearance, and amount of landscaping are compatible with the existing site development and quality of design prevalent in the City in that the project meets the development standards imposed by the City's Zoning Code. 6. Landscape Design: As conditioned, the landscaping of the proposed project, including but not limited to, the location, type, size, color, texture, and coverage of plant materials, has been designed to provide visual relief, complement the site, visually emphasize prominent design elements, provide a harmonious transition between the parking lot and the church, and provide an overall unifying influence to enhance the visual continuity of the project. The proposed landscaping is compatible with the surrounding area in that the variety of the plant palette, placement of shade trees and drought tolerant plants, provide an aesthetically pleasing and well functioning use of landscaping space. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Conditional Use Permit; 422 35 CITY COUNCIL RESOLUTION 03- CONDITIONAL USE PERMIT 2002-073 MAY 20, 2003 2. That it does hereby approve Conditional Use Permit 2002-073 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20t" day of May, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) 423 36 CITY COUNCIL RESOLUTION 03- CONDITIONAL USE PERMIT 2002-073 MAY 20, 2003 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 424 37 CITY COUNCIL RESOLUTION 03- CONDITIONAL USE PERMIT 2002-073 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 GENERAL 1. The Conditions of Approval for this Conditional Use Permit (CUP 2002-073) are binding with the Conditions of Approval for Site Development Permit (SDP 2002-755) for the same project. 2. All public agency letters received for this case are made part of the case file documents for plan checking processes. 3. Approval of this Conditional Use Permit is subject to compliance with Section 9.210.020 of the Zoning Code, as applicable. 4. The approved Conditional Use Permit shall be used within two years of approval, otherwise, it shall become null and void and of no effect whatsoever. "Used" means the issuance of a building permit. A time extension may be requested as permitted in Municipal Code Section 9.200.080 (D). 5. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Conditional Use Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 6. Development of this site shall be in conformance with the Exhibits approved and contained in the files for Conditional Use Permit 2002-073 and Site Development Permit 2002-755. 425 38 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SITE DEVELOPMENT PERMIT TO ALLOW THE EXPANSION OF THE PARKING LOT, LANDSCAPING AND LIGHTING, RETENTION AREAS, AND AN ADDITIONAL ENTRY ON AN APPROXIMATELY 30 ACRE SITE. CASE NO.: SITE DEVELOPMENT PERMIT 2002-755 APPLICANT: ST. FRANCIS OF ASSISI WHEREAS, the City Council of the City of La Quinta, California, did, on the 20" day of May, 2003 hold a duly noticed Public Hearing to consider a request by St. Francis of Assisi, for approval of Site Development Permit 2002- 755, to allow the expansion of the parking lot, landscaping and lighting, retention areas, and an additional entry on approximately 30 acres, generally located ± 600 feet south of the southwest corner of Washington Street and Highland Palms Drive, more particularly described as follows: APN : 643-090-0261 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 22"d day of April, 2003 hold a duly noticed Public Hearing to consider a request by St. Francis of Assisi, for approval of Site Development Permit 2002-755, to allow the expansion of church uses including the parking lot, landscaping and lighting, retention areas, and an additional entry, did recommend that the City Council approve the project; and, WHEREAS, said Site Development Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002-463), and determined that the proposed Site Development Permit 2002-755 will not have a significant impact on the environment; therefore, a Mitigated Negative Declaration of Environmental Impact has been certified; WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.210.010 of the Zoning Code to justify approval of said Site Development Permit: 1. Consistency with the General Plan: The proposed project is consistent with the goals and policies of the General Plan in that the density of the project is compatible with the Low Density Residential Land Use designation. 426 39 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 MAY 20, 2003 2. Consistency with the Zoning Code: The proposed project is consistent with the development standards of the Low Density Residential Zoning District, including but not limited to, setbacks, parking, landscape design, and exterior lighting. 3. Compliance with the California Environmental Quality Act (CEQA): The proposed project is consistent with the requirements of CEQA, in that Environmental Assessment 2002-463 was prepared for this project; which involved certification of a Mitigated Negative Declaration of Environmental Impact. 4. Surrounding Uses: Approval of the Site Development Permit will not create conditions materially detrimental to the public health, safety and general welfare or injurious to or incompatible with other properties or land uses in the vicinity in that the proposed project will be compatible with the existing and proposed development. 5. Site Design: The site design of the proposed project, including but not limited to, project entries, interior circulation, pedestrian access, pedestrian amenities, exterior lighting, and other site design elements such as scale, appearance, and amount of landscaping are compatible with surrounding development and quality of design prevalent in the City in that the project meets the development standards imposed by the City's Zoning Code. 6. Landscape Design: As conditioned, the landscaping of the proposed project, including but not limited to, the location, type, size, color, texture, and coverage of plant materials, has been designed to provide visual relief, complement the site, visually emphasize prominent design elements, provide a harmonious transition between the parking lot and the church, and provide an overall unifying influence to enhance the visual continuity of the project. The proposed landscaping is compatible with the surrounding area in that the variety of the plant palette, placement of shade trees and drought tolerant plants, provide an aesthetically pleasing and well functioning use of landscaping space. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council for this Site Development Permit; 427 40 ;0 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 MAY 20, 2003 2. That it does hereby approve Site Development Permit 2002-755, for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 2oth day of May, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) 41. CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 MAY 20, 2003 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 429 5IN CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 GENERAL 1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the `City'), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this site development plan. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for any requirements of the permits or clearances from those jurisdictions. If the requirements include approval of improvement plans, applicant shall furnish proof of said approvals prior to obtaining City approval of the plans. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the CWQCB acknowledgment of the applicant's Notice of Intent prior to issuance of a grading or site construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 3. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 4. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 4,10 43 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 5. Unless the ultimate developed right-of-way can be documented, the public street right- of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street - Additional right-of-way shall be acquired and dedicated as follows: a. If the pending General Plan Amendment that proposes to change the street classification of Washington Street from an Augmented Arterial to a Major Arterial is approved by the City Council, the right of way dedication shall consist of providing additional right of way to accommodate a deceleration/right turn only lane at the Washington Street/Lake La Quinta Drive intersection. The right of way dedication shall be 12 feet wide and length to be determined pursuant to a traffic study prepared during the design phase of the street improvements. b. If the pending General Plan Amendment is not approved, the right of way dedication shall be 6 feet wide across the entire frontage of the subject development site from the south limit of the property approximately 450-feet north to the south end of the frontage road divider island. C. The right of way dedication for the west leg of the Washington Street/lake La Quinta Drive intersection shall extend approximately 230-feet west and 200-feet south to the north property line of the La Quinta Arts Foundation property. The dedication width shall be 6-feet wider than the proposed drive width. Reasonable adjustments to the alignment will be allowed to accommodate onsite grading and improvement layout proposed by the applicant. 6. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 7. The applicant shall create perimeter setbacks along public rights of way as follows: 1. Washington Street - 20-Foot from the R/W-P/L The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 8. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, and common areas. 431 . XJ CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 9. Direct vehicular access to Washington Street is restricted. Except for those access points identified on the Conceptual Site Plan, or as otherwise conditioned in these conditions of approval. 10. The applicant shall grant any easements necessary for the adjoining parcel(s) to construct and use the shared entry drive on Washington Street. 11. If the approved access drives are located in whole or in part on the adjoining parcel(s), the applicant shall furnish proof of easements for construction and use of drives on those parcels, including the recordation of a reciprocal access agreement. 12. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as engineer, surveyor and architect refer to persons currently certified or licensed to practice their respective professions in the State of California. 13. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 14. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. 1. Off -Site Street Plan: 1" = 40' Horizontal, 1" = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. 1. Landscape Plan: 1" = 20' Horizontal 2. Storm Drain Plan: 1" = 40' Horizontal, 1"= 4' Vertical 3. Site Development Plan: 1" = 40' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. 432 45 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. Site Development plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements to include ADA requirements for parking stalls, access to the building and access to public transportation. The applicant shall prepare an accessibility assessment on a marked up print of the building floor plan identifying every building egress and notes the 2001 California Building Code accessibility requirements associated with each door. The assessment must comply with submittal requirements of the Building & Safety Department. A copy of the reviewed assessment shall be submitted to the Engineering Department in conjunction with the Site Development Plan when it is submitted for plan checking. Storm Drain plans shall normally include all hydrologic and hydraulic analysis including but not necessarily limited to hydraulic grade lines, Pipe flows, and inlet structure sizing. 15. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 16. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster - image files of the plans. IMPROVEMENT SECURITY AGREEMENT 17. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 433 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 r3RAnING 18. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 19. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 20. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: 1. A grading plan prepared by a qualified engineer or architect, 2. A preliminary geotechnical (Soils) report prepared by a qualified engineer, and 3. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. 4. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Site Development plan that a soils report has been prepared in accordance with the California Health & Safety Code' 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 21. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 22. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the back slope (ie the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 434 47 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 23. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Site Development plan, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. DRAINAGE The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 24. Stormwater falling on site during the peak 24-hour period of a 100-year storm (the design storm) shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. 25. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2 acres in size or larger or where the use of common retention is impracticable 26. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 27. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 28. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 29. Retention basin slopes shall not exceed 3:1. Maximum depth of retention basin (at overflow weir location) shall be six feet for common basins 30. Nuisance water shall be retained on or disposed of in an approved method. UTILITIES 31. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within the right of way and all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 32. Existing aerial lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 435 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 33. Utilities shall be installed prior to overlying hardscape. For installation of utilities in existing, improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 34. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 35. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) A. OFF -SITE STREETS 1) Washington Street — The west half (60-feet) of a 120-foot street improvement. Widen the west side of the street along all frontage adjacent to the property from the frontage road divider island to the south limits of the 29 acre site — approximately 450- feet. Street widening improvements shall include all appurtenant components such as, but not limited to, curb, gutter, traffic control striping, legends, and signs, except for street lights. Other significant new improvements required for installation in, or adjacent, to the subject right of way include: (a) 8-foot wide meandering sidewalk along the entire frontage of the 29 acre site — approximately 760-feet. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curbline that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. (b) Deceleration/stacking lane at both entrances. The length of each deceleration/stacking lane shall be determined pursuant to a traffic study prepared during the design phase of the street improvements. 436 49 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 B. PARKING LOTS 1) The design of parking facilities shall conform to LQMC Chapter 9.150 C. TRAFFIC SIGNAL The Applicant shall install the traffic signal at the project's main Washington Street and Lake La Quinta Drive when warrants are met. Applicant is responsible for 25% of cost to design and install traffic signal. D. STREET CLOSURE AREA The site layout proposed by the applicant can not be implemented, unless the City Council approves the proposed street closure application. If the street closure is approved, the applicant shall design and install additional improvements (to be identified by City staff) in the street closure area at City expense subject to a reimbursement agreement. This reimbursement agreement will be drafted and approved by the City Council at a future date, but before the applicant can commence onsite construction. 36. General access points and turning movements of traffic are limited to the following: 1. Washington Street and Lake La Quinta Drive - One 60-foot wide shared entry approximately 110-feet north of the La Quinta Arts Foundation's festival site - deceleration lane. Aligned with Lake La Quinta Drive — Signalized intersection, full turning movements allowed. This access driveway cannot be used until the frontage road is closed and the intersection is signalized. 2. Washington Street — One 64-foot wide entry drive approximately 600-feet south of Highland Palms Drive — deceleration lane right in only and right out only. 37. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 38. The applicant shall extend improvements beyond the site boundaries to ensure they safely integrate with existing improvements. (E.g., grading, traffic control devices, alignment transitions, elevations or dimensions of streets and sidewalks.) 39. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 437 50 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 40. Streets shall have vertical curbs or other approved curb configurations that will convey water without ponding, and provide lateral containment of dust and residue during street II sweeping operations. If a wedge or rolled curb design is approved, the P flowlin at the shall be near vertical with a 1 /8 batter and a minimum height of 0.1'. Unused curb cuts on any lot shall be restored to standard curb height prior to final Inspection of permanent building(s) on the lot. 41. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Washington Street, per Caltrans requirements. 42. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. LANDSCAPING 43. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. 44. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan lan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 45. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 46. The applicant shall provide public transit improvements as required by Sunline Transit and approved by the City Engineer CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 QUALITY ASSURANCE 47. The applicant shall employ construction quality -assurance measures which meet the approval of the City Engineer. 48. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 49. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the Cityyis inspection program but required by the City as evidence that construction materials and methods comply with plans, specifications and applicable regulations. 50. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all improvement planswhich were signed by the City. Each sheet shall be clearly marked "Record Drawings,, As -Built or As -Constructed and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 51. The applicant shall make provisions for continuous, perpetual maintenance of all on -site improvements, perimeter landscaping, access drives, and sidewalks. The applicant shall maintain required public improvements until expressly released from this responsibility by the appropriate public agency. FEES AND DEPOSITS 52. The applicant shall pay the City's established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. COMMUNITY DEVELOPMENT 53. The conditions of approval for this Site Development Permit (SDP 2002-755) are binding with the conditions of approval of Conditional Use Permit (CUP 2002-073) for the same project 54. All public agency letters received for this case are made part of the case file documents for plan checking processes. 55. Approval of this Conditional Use Permit is subject to compliance with Section 9.210.010 of the Zoning Code, as applicable. 439 52 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 56. The approved Site Development Permit shall be used within two years of approval, otherwise, it shall become null and void and of no effect whatsoever. "Used" means the issuance of a building permit. A time extension may be requested as permitted in Municipal Code Section 9.200.080 (D). 57. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Conditional Use Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 58. Development of this site shall be in conformance with the Exhibits approved and contained in the files for Site Development Permit 2002-755 and Conditional Use Permit 2002-073. 59. The applicant shall comply with all the mitigation measures listed in the Environmental Assessment to reduce impacts to a less than significant level. COACHELLA VALLEY WATER DISTRICT 60. Grading, landscaping and irrigation plans shall be submitted to the Coachella Valley Water District for review to ensure efficient water management techniques. 61. Appropriate fees, if any, shall be paid to the Coachella Valley Water District in accordance with their current regulations for service to the site. RIVERSIDE COUNTY FIRE DEPARTMENT 62. Approved super fire hydrants shall be spaced 330 feet and shall be located not less than 25 feet, nor more than 165 feet, from any portion of the buildings as measured along vehicular travel ways. 63. Blue dot reflectors shall be placed in the street 8 inches from the centerline to the side that the fire hydrant is located, so as to identify fire hydrant locations during an emergency. 64. Fire Department connections shall be not less than 15 feet, nor more than 50 feet from a fire hydrant and shall be located on the street side of the buildings. 440 53 CITY COUNCIL RESOLUTION 03- SITE DEVELOPMENT PERMIT 2002-755 CONDITIONS OF APPROVAL -RECOMMENDED MAY 20, 2003 65. The water mains shall be capable of providing a potential fire flow of 4500 gpm and actual fire flow from any two adjacent hydrants shall be 2250 gpm for a 4-hour duration at 20-psi residual operating pressure. 66. Water plans for the fire protection system (fire hydrants, etc.) shall be submitted to the Fire Department for approval prior to issuance of a building permit. 67. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. Streets shall be a minimum 20 feet wide with a height of 13 6 clear and unobstructed. LIGHTING 68. A detailed lighting plan shall be submitted for review and approval by the Community Development Department prior to issuance of any building permit. Said plan shall show how the type of standard, manufacturer's specifications and locations on the site sodium pressure lighting shall be utilized throughout the parking lot so as to reduce glare to the surrounding area. In no case shall lighting standards for the parking lot be taller than 12 feet. SIGNS 69. A sign application shall be submitted for review and approval by the Community Development Department prior to issuance of a grading permit. All signs shall be in compliance with Section 9.160 of the Zoning Code. 441. 54 ATTACHMENT #2 Planning Commission Minutes April 22, 2003 11. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2003-019 approving Tentative Parcel Map 31172, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. B. Environmental Assessment 2002-463, Street Vacation RW-C-2003-003, Conditional Use Permit 2002-073, and Site Development Permit 2002- 755; a request of St. Francis of Assisi/Father Jack Barker to Certify a Mitigated Negative Declaration of environmental impact; consideration of a street closure of Washington Street frontage road; a Conditional Use Permit and Site Development Permit to allow the expansion of the parking lot, landscaping and lighting, retention areas, and an additional entry on approximately 30 acres. 1. Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department, and Assistant City Engineer Steve Speer presented the information regarding the street closure. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked when the two left turn lanes are installed at the intersection will the island be removed. Assistant City Engineer Steve Speer stated the small barrier island will be removed and will be converted to a full turn movement. Commissioner Tyler asked when this would be signalized. Staff stated it is to be determined. There are conditions on this development for the Church to pay 25 % of the signal costs and the other 75% is currently unfunded. Staff stated the City has to do something to capture the stormwater in the area. The City has been waiting for the property to be developed to joint venture the cost and solution for stormwater retention. Commissioner Tyler inquired about the condition regard the closure of the access road and the rerouting of the new arm. Staff stated that in addition to the Church paying for the new signal, there is also a condition requiring the Church to dedicate part of the road as public right of way. This will allow the Arts Foundation to have direct access to a public road and the City will request the road be kept closed off. This will be a dedicated road. 442 G:\WPDOCS\PC Minutes\4-22-03.wpd 4 Planning Commission Minutes April 22, 2003 3. Commissioner Kirk asked if the northern portion of the closure would accommodate all the nuisance water from the Highland Palms residential area. Staff stated yes, except in the instance of a 100 year storm which will require the City to buy more capacity in the retention basin to the south. Commissioner Kirk asked who would be purchasing the private lot in the Highland Palms neighborhood at the northeast corner, referred to in the staff report. Staff stated it is believed the Church desires to do this. 4. Commissioner Robbins asked if the signal would be installed before the parking lot is put into use. Staff stated the signal will be installed when warrants are met and should the signal not be working, the intersection will only be a right in and right out. Commissioner Robbins stated he was concerned the Church would have such traffic that if the signal was not operational, there needs to be a condition added requiring a Sheriff to be present to help direct traffic on Sunday mornings. Staff stated a signal would be required at the intersection that before it would be opened to full turn movements. 5. Chairman Butler asked if a signal had not been approved at Lake La Quinta Drive. Staff stated the City only recently approved the signal. Chairman Butler asked if they would be required to pay any portion of the cost for the signal. Staff stated no, as they had already received their entitlement before Council approved cutting the island. Therefore, not all the developers on the east side will participate in the cost of this signal. 6. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Vince Starace and Father Jack Barker, representing the Church, gave a presentation on the project. In regard to the signal they would suggest that if the signal is not installed the frontage road not be closed. What is important is the sequencing of what will happen first to address the traffic problems. In regard to the right of way, he would like the City to understand how much land is being dedicated by the Church for the water retention. They believe this is more than enough to cover their cost of the signal and it is unfair to require them to pay 25 % of the signal costs. They have paid the Fringe -Toed Lizard fees on the current temporary parking lot and should only be required to pay the additional fees on the remaining 9.45 acres. In regard to the payment for the proposed work, they have agreed on a partnership with the City. However, A 443 G:\WPDOCS\PC Minutes\4-22-03.wpd Planning Commission Minutes April 22, 2003 the only way the Church can do this is through an escrow account and explained how that would be accomplished. Farther Barker explained that if the City participates in the cost for all the work, they should be able to meet the costs over time. 7. Commissioner Kirk asked the applicant to describe what an Afghan Pine. Mr. Randy Purnel, landscape architect, explained that the Afghan Pine is a commonly used pine in the desert that does well. 8. There being no further questions of the applicant, Chairman Butler asked if there was any other public comment on this project. Mr. Stephen Hill, 46-965 Highland Palm, stated he was concerned that the Church had not complied with the landscaping plans as they were originally approved by the County, and asked that the Commission require the Church to come into compliance with the originally approved landscaping plan. Staff stated. the Code Compliance Division of the Building and Safety Department is still investigating the complaint and will follow up with the affected property owners. 9. Mr. Aldo Corsini, 46-975 Highland Palms, stated he has the same concerns and believes the Commission could place a new condition on the project at this time. 10. Commissioner Kirk stated there is some precedent set such as the problems the City had with the Home Depot building. He sees no difference in this instance. He asked staff if the concerns being raised were valid. City Attorney Kathy Jenson suggested the Commission hear the Church's response. If there is a condition in place, and the Church is not in compliance with any existing conditions, there are mechanisms to seek revocation of the Conditional Use Permit. Since the Commission is considering this application, the Commission has the discretion to consider the entire site and add any additional conditions. She would not recommend they try to make a determination of whether or not they are in compliance, but if there is a specific item the Commission would like to address as part of their review, the Commission is entitled to impose it. 11. Commissioner Robbins asked if, as an example, they could require the removal of the existing trees and require the planting of the Oleanders. 444 G:\WPDOCS\PC Minutes\4-22-03.wpd 6 Planning Commission Minutes April 22, 2003 12. Father Barker stated he has never seen any drawings dated 1984, in regard to this issue. When the Church was first built in 1984, they went to great pains to keep the lighting levels extremely low on the parking lot to the north. The shrubbery/trees that were first planted have worked well and have now reached their full height of 50-60 feet. They did prune the trees to the cost of $13,000 and were told at that time that if the tree heights were reduced more than 25 % it will kill them. He does believe there are some alternative plantings that could be considered. He is concerned that if a different tree were approved, they would then be faced with other complaints such as the Church bells or noise. 13. Mr. Hill stated the lights in the parking lot are not the issue, but rather the cars pulling in and out of the parking lot cause the problem. He also has a concern for safety as there is an elevation change between the two properties of 4-5 feet. There is no barrier to keep children from falling down the embankment onto his property, or the neighbors. 14. Mr. Tim Bartlett, 73-382 Salt Cedar Road, Palm Desert, stated he owns the commercial property across the street from the Church and directly across from the Omri and Boni's Restaurant and he was concerned with having to share the cost sharing of the signal. While there are no vertical improvements on his property, the site is fully developed and they have paid their share of the costs for the signals at Avenue 47 and Avenue 48. His request is that since he has not gone vertical on his property, he should not have to bear the cost of the signal. The site improvements and street improvements were completed under the original development of this site. 15. Commissioner Robbins asked if staff was considering conditioning this property to pay for the signal. Staff stated it was a consideration, but it would not be 25%. It would be prorated down to a some extent as they will benefit from the signal. 16. Mr. Aldo, stated another concern is that the trees are so tall that when the wind blows the yards are covered with leaves and the other problem is that the trees hide the sun from neighbor's backyard which keeps the sun from shining into their yards and swimming pools. Q�J G:\WPDOCS\PC Minutes\4-22-03.wpd 7 Planning Commission Minutes April 22, 2003 17. There being no other public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 18. Commissioner Tyler stated he supports the project, but has concerns and compassion for the issues raised by the neighbors. He does not believe their concerns, however, are a problem to be considered at this meeting. 19. Commissioner Kirk commended the landscape architect on his design as it does solve a lot of problems. It does not, however, solve the problems for the neighbors to the north in regard to the nuisance water and transportation issues. He agrees with the sequencing and that the signal be required before the intersection is operational. In regard to the 25 % payment for the signal, the applicant will receive benefit from the signal and should therefore share in the cost. 20. Commissioner Robbins stated he agrees with conditioning the project to have the signal installed, or some type of traffic controlling measures, before the intersection is operational. The City buying capacity into the retention basin could be more than the cost of the signal which should be a great help to the Church. He asked if the applicant was paying for all the landscaping, etc, in the street closure area. Assistant City Engineer Steve Speer clarified the City will pay for the removal of the existing pavement, the installation of the retention basin, the sand filters, the landscaping that is in the closure area. The Church will pay for the widening of Washington Street that is across the frontage of the property they are now improving. They will pay for the extension of their own driveways and the sidewalk that runs across the frontage of their newly acquired property. The City will pay for the sidewalk that passes in front of their existing property. This is detailed in the Conditions of Approval. 21. Commissioner Tyler asked about the condition that addressed the timing on when the applicant would be required to dedicate additional right of way; what is the timing for this to happen? Planning Manager Oscar Orci stated it is in the process of being addressed. - There is an environmental analysis needed to determine the final width of Washington Street that will be brought back to the Commission. The dedication would be done now and the City will accept either six or 12 feet. It depends G:\WPDOCS\PC Minutes\4-22-03.wpd 8 Planning Commission Minutes April 22, 2003 upon the final design of the median, whether or not it will be six or 12 feet. Community Development Director Jerry Herman stated the General Plan calls for Washington Street from Avenue 48 to Highway 111 to be an augmented Primary Arterial which is an eight lane facility versus the current six lanes. The Walgreens project was required to dedicate six additional feet. Whether or not the City will built Washington Street now or in the future was not determined, but required the needed right of way during the approval process. If there is a surplus of land after the completion of the road, it will be deeded back to the appropriate property owners. 22. Chairman Butler stated he agrees with the 25 % shared cost on the signal. His other concern is the problem with the neighbors. City Attorney Kathy Jenson stated the Conditions of Approval approved in 1984, required a submission of plans to be approved by the Community Development Department and it shows the plans were approved. Once they have been submitted and approved, there is no further action by the City and it may be a civil issue. Based on what she has heard, she is not convinced it is a violation, but rather a civil action. It still needs to be determined whether or not there is a maintenance problem. Staff stated it is unknown whether the violation exists at this time; there is still an investigation in process. 23. Staff stated the drafting of the agreement will be done after the approvals by the City are completed and staff has no objection to an escrow account being established, but the issue will be determined by the City Council. 24. There being no further discussion, it was moved and seconded by Commissioners Tyler/Kirk to adopt Planning Commission Resolution 2003-020, recommending Certification a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-463, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 25. It was moved and seconded by Commissioners Kirk/Robbins to adopt Planning Commission Resolution 2003-021, recommending approval of Street Vacation RW-C-2003-003, as recommended. G:\WPDOCS\PC Minutes\4-22-03.wpd 9 Planning Commission Minutes April 22, 2003 ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 26. It was moved and seconded by Commissioners Abels/Kirk to adopt Planning Commission Resolution 2002-022, recommending approval of Conditional Use Permit 2003-073, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. 27. It was moved and seconded by Commissioners Abels/Robbins to adopt Planning Commission Resolution 2003-023, approving Site Development Permit 2002-755, as recommended/amended: a. Amend Condition #36.1: This access driveway cannot be used until the frontage road is closed and the intersection is signalized. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. C. Site Development Permit 2001-71 1, Time Extension #1; a request of the Baden Family Trust for consideration of a time extension for develo ent plans for a supermarket, drug store and bank building in a Nei orhood Commercial Center at the southeast corner of Avenue 5 nd Jefferson Street. 1. Chairman Butler opened the public ring and asked for the staff report. Principal Planner Fred aker presented the information contained in the staff re , a copy of which is on file in the Community Develop t Department. 2. Chairman B r asked if there were any questions of staff. Commis her Tyler asked why the temporary bank was not incl d in the time extension. Staff explained there are various mponents to the Specific Plan and the only portion submitted for the time extension were those listed in the staff report. The bank is part of the specific plan, but not the site development permit. G:\WPDOCS\PC Minutes\4-22-03.wpd 10 PH #e tllr STAFF REPORT PLANNING COMMISSION DATE: APRIL 22, 2003 CASE NO: ENVIRONMENTAL ASSESSMENT 2002-463 STREET CLOSURE RW-C2003-003 CONDITIONAL USE PERMIT 2002=073 SITE DEVELOPMENT PERMIT 2002-755 APPLICANT/ PROPERTY OWNER: ST. FRANCIS OF ASSISI/ FATHER JACK BARKER REQUEST: CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT; CONSK)E'RATION OF A STREET CLOSURE OF OLD WASHINGTON STilEET FRONTAGE 'ROAD; , A CONDITIONAL USE PERMIT AND SITE DEVELOPMENT PERMIT TO ALLOW THE EXPANSION OF THE PARKING LOT, LANDSCAPING, RETENTION AREAS, AND AN ADDITIONAL ENTRY ON APPROXIMATELY 30 ACRES. LOCATION: 47-225 WASHINGTON STREET ENGINEER: WARNER ENGINEERING ENVIRONMENTAL CONSIDERATION: THE LA QUINTA COMMUNITY DEVELOPMENT DEPARTMENT HAS COMPLETED ENVIRONMENTAL ASSESSMENT 2002-463. BASED UPON THIS ASSESSMENT, THE PROJECT WILL NOT HAVE A SIGNIFICANT ADVERSE EFFECT ON THE ENVIRONMENT; THEREFORE, A MITIGATED NI5GATIVE DECLARATION IS RECOMMENDED. GENERAL PLAN/ ZONING DESIGNATIONS: LOW {DENSITY RESIDENTIAL (LDR)/LOW DENSITY RESIDENTIAL (LDR) PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 BACKGROUND: The existing church complex is located just south of the southwest corner of Washington Street and Highland Palms Drive. The complex includes a parish hall, a pastoral center, chapel, and associated offices. With the increase of attendance at masses, the applicant proposes to expand their parking lot facilities to meet the demand (Attachment 1) . PROJECT PROPOSAL: The applicant is requesting approval of a Conditional Use Permit and Site Development permit to expand the parking lot south of the parish hall. Landscaping and retention basins are also proposed as well as a new project entrance. The existing entrance is proposed to remain and the existing grass parking lot will be removed. In order to accommodate the retention basins, a street closure for Washington Street frontage road is requested. The proposed closure of the Washington Street frontage road from Highland Palms Drive south to the current Washington Street alignment is a proposal of both the City and St. Francis of Assisi. St. Francis of Assisi has proposed an expansion of their parking lot south of the existing church and has submitted a conceptual site plan along with a conditional use permit application. During this application process church representatives met with City staff on multiple occasions to discuss traffic circulation and drainage problems relating to the development of approximately 29 acres bounded to the north by the existing church, and to the south by the exiting La Quinta Arts Foundation(LQAF) Site. As a result of these discussions City staff and Church representatives concur that this street closure would provide opportunity for stormwater retention and a traffic signal, which would resolve the drainage problems in this area and improve traffic circulation. Access/Circulation: As part of the Washington Street Corridor Specific Plan (approved 3/21 /89) Washington Street was realigned south of Highway 111 in order to eliminate conflicts with the existing single family residential frontage between Singing Palms Drive. and Highland Palms Drive. This realignment created a 32-foot wide frontage road, southbound right turn egress only at Singing Palms Drive, five phase signal at Highland Palms Drive, and a median divider along the St. Francis of Assisi Frontage. Since these improvements were completed the following traffic circulation problems have been observed. 2450 0 PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 A. Some vehicles traveling southbound on Washington Street during commute hours exit at Singing Palms Drive, and use the frontage road to bypass congestion on Washington Street. These vehicles travel south through the Highland Palms Drive intersection passing St. Francis of Assisi and merge onto Washington Street again. This circulation pattern introduces unwanted vehicular traffic on the Washington Street frontage road and increases congestion at the Highland Palms Drive intersection. B. Highland Palms Drive is the only signalized intersection serving as an inlet for St. Francis of Assisi and as an outlet for the Highland Palms neighborhood. When St. Francis of Assisi holds services on weekends, holidays or during special events the intersection is congested with traffic trying to get in and out. Vehicles traveling to St. Francis of Assisi must travel through the intersection and then make an immediate left turn onto the frontage road. This turning movement does not provide for stacking of cars waiting to turn south onto the frontage road and often leaves vehicles waiting in the intersection after the signal has cycled to the next phase. C. In 2002 the La Quinta Arts Foundation completed construction on their festival grounds. The Arts Foundation site is located on the west side of Washington Street immediately north of Avenue 48. This site has two entry drives along the west side of Washington Street, providing right in and right out access. Vehicles traveling north on Washington Street wishing to enter the festival site must continue north to Highland Palms Drive and make a U- Turn. Likewise, vehicles leaving the festival site who wish to turn left must travel south to the Avenue 48 intersection and make a U-Turn. This circulation pattern increases congestion at both Highland Palms Drive and Avenue 48 intersections. D. At the intersection of Washington Street and Lake La Quinta Drive a median opening was approved and recently constructed. This opening was installed to serve the future signalization planned for this intersection. A signalized intersection at this location would provide for left turn movements into Lake La Quinta and into the property to the west including the 29 Acre church property and the Arts Foundation festival site. However, this improvement cannot be completed with the current alignment of the frontage road merging with Washington Street immediately north of this intersection. Area Drainage: The Highland Palms neighborhood (Tract No. 2117 & 2043, recorded in 1960) was designed without any facilities to mitigate stormwater or nuisance water flows 451 __ 03 PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 entering or leaving the area. As a result these flows are collected within the interior streets and conveyed south to a confluence point at the intersection of Highland Palms Drive and the Washington Street frontage road, where they continue south along the frontage road and outlet into a natural low area located in the southeast portion of the 29 acre church site. During the 100-year 24-hour storm event the Highland Palms area generates approximately 7.5 acre feet of stormwater runoff. This runoff is deposited and retained on the 29 acre church site as described above. In addition to the stormwater runoff, during the average surge period the church site receives nuisance water at a rate of 45 cubic feet per hour. In order for the City to approve the proposed street closure it is necessary for the Planning Commission and the City Council to make a finding that the street is no longer needed for motorized vehicular traffic. Other than light usage by vehicles traveling south out of the Highland Palms neighborhood, the frontage road mainly serves the existing St. Francis of Assisi church. Closure of the frontage road will divert that light southbound traffic from Highland Palms through the signalized intersection at Washington Street and Highland Palms Drive. Pedestrian and bicycle traffic will continue to be accommodated through the closure area, and the church will be adequately served by the two proposed entry drives. The proposed entry drive opposite Lake La Quinta Drive is located approximately 150-feet north of the Arts Foundation's secondary driveway. Therefore, the proposed road closure and installation of a signalized intersection at this location is subject to the closing of the Arts Foundation's secondary driveway and the following condition: "The applicant (St. Francis of Assisi) shall dedicate the necessary right of way to the City to insure that access is provided to the La Quinta Arts Foundation property through the proposed signalized intersection." Grading: The proposed project would result in the movement of earthwork of approximately 66,400 cubic yards (Attachment 2). The proposed grading on the site is anticipated to be balanced. The area west of the parking lot will have a 3' high retaining wall with ditches just inside the wall to help runoff drain into the infrastructure which lead into the retention basins. Mitigation measures have been imposed on the project to mitigate impacts regarding dust as a result of grading. 452 0 PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 Parking: The Zoning Code requires one space per three seats within the main auditorium and one space per 25 square feet of gross floor area within the main auditorium where there are no fixed seats, plus required parking for other uses on the site. Total required parking for the church is 300 spaces. Currently, 178 parking spaces are provided on the north, west, and south sides of the existing church. These parking spaces will remain. The new parking lot will add an additional 469 spaces. While this parking is more than adequate, it is anticipated that it will accommodate future possible land uses such as a new church, rectory, education center, and youth center. When plans for these proposed uses are submitted for review, they will be brought before the Planning Commission for consideration. Parking Lot Lighting: The proposed parking lot lighting consists of a durable corrosion resistant cast aluminum fixture mounted on a 4 inch square metal pole, and is not to exceed twelve (12) feet in height, similar to the lighting at the La Quinta Arts Foundation site. The applicant will be required to meet the City's "Dark Sky" Ordinance, so that lighting will be prevented from shedding glare onto adjacent properties. Landscaping: The conceptual landscape plan for the site consists of a wide variety of trees, shrubs and ground covers that will provide an overall design that is prevalent throughout the City. The retention basins will be landscaped to provide visual relief and act as a buffer between the street and the parking lot. Landscaping and a meandering sidewalk will be installed within the vacated street area adjacent to Washington Street. Landscaped planters will be provided to visually enhance the parking lot (Attachment 3). Signage: There is no proposal for new signs at this time. The existing signage at the northern most entrance will remain. Any additional signage will require an application and City approval. 4.53 05 PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 Architecture & Landscape Review Committee: This project was presented to the Architecture & Landscape Review Committee (ALRC) at their March 4, 2003 meeting, and they recommended approval of the project as presented. The minutes from the meeting are attached (Attachment 4). Public Notice: This project was advertised in the Desert Sun newspaper on April 10, 2003, and mailed to all property owners within 500-feet of the site. To date, one letter has been received and is attached (Attachment 5). Any additional written comments received will be handed out at the meeting. STATEMENT OF MANDATORY FINDINGS: Findings to approve the street closure per Vehicle Code § 21 101(a) (1), and the La Quinta City Council Resolution 2000-99,which establishes policies for closure of streets to vehicular traffic, and findings to approve the Conditional Use Permit and Site Development Permit, per § 9.210.020 and § 9.210.010, respectively, of the City of La Quinta Zoning Code can be made . and are contained in the attached Resolutions. RECOMMENDATION: 1. Adopt Planning Commission Resolution 2003- , recommending to the City Council certification of a Mitigated Negative Declaration of Environmental Impact (EA 2002-463) according to the findings set forth in the attached Resolution; 2. Adopt Planning Commission Resolution 2003- , recommending to the City Council approval of the Street Closure RW-V2003-013, subject to findings and conditions; 3. Adopt Planning Commission Resolution 2003- , recommending to the City Council approval of CUP 2002-073, subject to findings and conditions; 4. Adopt Planning Commission Resolution 2003- , recommending to the City Council approval of SDP 2002-755, subject to findings and conditions. Attachments: 1. Conceptual Site Plan 454 00 • • PLANNING COMMISSION STAFF REPORT EA 2002-463/RW-V2003-013/CUP 2002-073/SDP 02-755 APRIL 22, 2003 2. Conceptual Grading Plan 3. Conceptual Landscape Plans 4 March 5, 2003, Architecture & Landscape Review Committee Meeting Minutes 5 Letter from Stephen E. Hill, dated April 15, 2003 Prepared by: Martin Magana Associate Planner 0 455 07 ATTACHMENT M5 Architectural & Landscape Review Committee Minutes March 5, 2003 C. Site Development Permit 2002-755; a request of St. Francis of Assisi for review of landscaping plans for a parking lot for the property located at 47-225 Washington Street 1. Associate Planner Martin Magana gave an overview of the project and introduced Father Barker, Randy Purnel, and Vince Starace, who were available to answer questions on the project. 2. Committee Member Thorns asked if the intersection would be signalized. Staff stated it would be with turn pockets to make full turn movements. 3. Committee Member Cunningham stated that with the added development of the church and the perimeter landscaping, it brings the church back into a comprehensive development of the entire area. He likes the layout of the area now. 4. Committee Member Thorns asked who did the layout. Father Barker stated RBF Engineering started the process and now Warner Engineering is finishing it as they did the La Quinta Arts Foundation. 5. Committee Member Thorns complemented them on the layout and asked that there be some variation in the retention basin to reach a more natural look. That the parking lot include the Washingtonia Palms at one of the entrances, and they need to blend use of the different palm trees on both projects. 6. Committee Member Bobbitt stated he likes the use of the Oak trees and commended the applicant on the size of the islands as they are sizeable at 15 feet and will allow the plant material to thrive. 7. There being no further discussion, it was moved and seconded by Committee Members Thoms/Bobbitt to adopt Minute Motion 2003-009, approving Site Development Permit 2002-755, as amended. a. The plant pallette shall include Washingtonia Robusta to complement the parking lot to south. b. The Evergreen Pear tree shall be changed to a different variety. Unanimously approved. 450 G:\WPD0CS\ARLC\3-5-03.wN 5 ATTACHMENT #6 Emerson Pollard & Phylliseter Pollard 46-775 Washington Street LaQuinta C.A 92253 Reference #643-090-026 You state that ST.Francis Of Assisi wants to make changes to the southwest corner of Washington street also to Highland Palms Drive and Singing Palms drive that the certification of a mitigated will have a negative declaration of environmental impact. Well we beg to differ! My husband and I have lived in the area for many years, along with our children. The changes over the years have always had a direct impact on our family and the other residents within the area. I'd just like to refresh your memory on a few, at one time we were considered to be Palm Desert or Indian Wells depending on who you were talking to. As you and I know boundaries are important and we lost out, our phone numbers were changed, along with our boundaries. At one point washing street was a very narrow road and no one cared, until P.G.A. west was built and started to host the Bob Hope Classic, prior to that the road flooded and the drainage was very poor, although I cant saw it's any better now, the only difference is the road is wider and the rain doesn't come as often as it use to. Upon widening the road an unsightly wall was put in front of the house, so we can no longer see the sunrise from our bedrooms. All in all, we are waiting for you to give us a good turn in the neighborhood, but as usually! You have to purposed something preposterous. Do you really think that its not going to affect our neighbor? Well you're wrong; the changes you have done to date are and still affecting use now. Many drivers try to avoid the light at the crossing of 47th street, in doing so they come behind the wall and speed to bet the traffic light on the other side and as you and I know there are more than enough, men, women and children to hit by a speeding car, because the church over flow comes into the neighborhood to park more than three times a week, but I guess that's our problem as usually. Well enough is enough, you have gone to far. We are entitled to a clean, quiet, and safe neighborhood just like anyone else, you do not have the right to push us around, just because we are a small community, instead you should value us and support us as we have done you, year after year. The only thing that should be, being preposted at this time, is to make our small community private, for the safety of our neighborhood and children. 45 7 Iry <:V,ihf 4 4ZP Qu&fa COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: Public Hearing to Consider a Resolution Adopting the Fiscal Year 2003-2004 Through 2007- 2008 Capital Improvement Program RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2003-2004 through 2007-2008 Capital Improvement Program (CIP). FISCAL IMPLICATIONS: Adoption of the Resolution will approve the projects identified in the Fiscal Year 2003- 2004 through 2007-2008 CIP. However, allocation of funds for these projects will not be approved until the City Council approves the Fiscal Year 2003-2004 Annual Operating Budget. The first year of the five-year forecast, or capital budget, will be included in the City's Annual Operating Budget. When the City Council approves the Annual Operating Budget for Fiscal Year 2003-2004, it will also authorize the expenditure of $23,005,585 for Fiscal Year 2003-2004 capital project expenditures. The CIP was developed in a conservative manner. Projections were assumed using conservative estimates consistent with operating revenues. The projects for the next five years, as shown, are based on considered need, and funding the City has available at this time with conservative projections of Development Impact Fees anticipated to be collected (300 units per year). CHARTER CITY IMPLICATIONS: None at this time. BACKGROUND AND OVERVIEW: The CIP and five-year forecast were presented to the City Council for review during a Study Session on April 1, 2003. The document is a statement of the City's goals, objectives, and priorities for a five-year CIP and the financial commitments required to accomplish those objectives. The preparation of this document has been a joint effort of the City Manager's Office, Public Works Department, Finance Department, Building and Safety Department, Community Services Department, Community Development Department, and the City Clerk's Office. The purpose of the CIP is to provide the City with a long-range program for major municipal capital construction projects based on the systematic development of an advanced financial plan. The CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a way that maximizes the return to the public. As each annual budget is prepared, additional projects and priority needs are developed and added to the program to maintain a complete five-year plan. The amount allocated from the CIP for first -year projects is called the capital budget and is based on the City's present fund balances. The capital budget is incorporated into the annual City "operating" budget, which appropriates funds for specific facilities, equipment, and improvements. Projects slated for subsequent years in the program are approved on a planning basis only and do not receive ultimate expenditure authority until they are actually incorporated into the capital budget. The 2002-2003 CIP identified $57,684,012 in capital improvement projects. All 2002-2003 projects are either completed, are currently in the design or construction stage, or have contracts that will be awarded by the end of the fiscal year. Included in the CIP document is a "Capital Improvement Program Fiscal Year 2002- 2003 Project Status Report," which lists: one 1996-1997 project carried -over, one 1996-1997 project completed, three 1999-2000 projects completed, one 1999-2000 project underway, seven 2000-2001 projects underway, one 2000-2001 project completed, one 2001-2002 project completed, five 2001-2002 projects underway, and thirteen 2002-2003 projects underway. Also included is a "Carryover Project Summary" which provides the life -to -date expenditures for all approved CIP projects. In response to the City Council's comments during the April 1, 2003 Study Session, Project Number 200302, Highway 1 1 1 Street (West City limit to Washington Street) was eliminated from the CIP. Overall, the City is proposing approximately $28,1 17,365 in projects during the next five years. The remaining projects represent "Additional Projects" totaling 459 $58,710,964. The funding of the "Additional Projects" listed will require future City Council consideration to ensure revenue availability. This CIP has been developed using fiscally conservative methodology as directed by the City Council. Prior to proceeding with any project, City Staff will present the project to the City Council for authorization. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Fiscal Year 2003-2004 through 2007-2008 Capital Improvement Program; or 2. Make appropriate changes to the Fiscal Year 2003-2004 through 2007-2008 Capital Improvement Program and direct staff to make necessary revisions, and adopt the Resolution approving the Fiscal Year 2003-2004 through 2007-2008 Capital Improvement Program at a future City Council meeting; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. nas , P.E. Public Works Director/City Engineer Approved for submission by: 1119 Phomas "P.Genovese,- City Manager 460 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING THE FISCAL YEAR 2003- 2004 THROUGH 2O07-2008 CAPITAL IMPROVEMENT PLAN WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta (the "City") is required to review and adopt a Capital Improvement Plan (the "Plan"); and WHEREAS, the City is required to conduct a noticed public hearing for consideration of adoption of the Plan; and WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090; and WHEREAS, the Plan is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the Plan is a statement of the City's goals, objectives and priorities for a five-year Plan and the financial commitments required to accomplish those objectives; and WHEREAS, the Fiscal Year 2003-2004 through 2007-2008 Plan proposes approximately $28,1 17,365 in improvement projects and $58,710,964 of unfunded additional improvement projects over the five- year period, commencing on July 1, 2003 and ending June 30, 2008; and WHEREAS, the amount allocated from the Plan for first -year projects, called the capital budget, proposes $23,005,585 in improvements, as shown in Exhibit 1, heretofore made a part of this Resolution. NOW THEREFORE, the City Council for the City of La Quinta does hereby adopt the Fiscal Year 2003-2004 through 2007-2008 Capital Improvement Plan, and approve_ the capital budget, as shown in Exhibit 1, heretofore made a part of this Resolution; and 461 Resolution No. 2003- Capital Improvement Plan Adopted: May 20, 2003 Page 2 BE IT FURTHER RESOLVED, the City Council for the City of La Quinta authorizes the inclusion of said capital budget into the Fiscal Year 2003- 2004 operating budget, which appropriates funds for specific facilities, equipment and improvements. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of May, 2003, by the following vote to wit: AYES:Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 462 COUNCIL/RDA MEETING DATE: May 20, 2003 ITEM TITLE: A Joint Public Hearing Between the City Council and Redevelopment Agency to Approve an Agreement to Sell Real Property Located at 53-780 Avenida Vallejo By and Between the La Quinta Redevelopment Agency and James Chapa/Rosario Mac Kay RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 5 Approve the sale of 53-780 Avenida Vallejo to maintain an affordable housing unit in Project Area No. 1 for a purchase price of $130,000. FISCAL IMPLICATIONS: The Agreement would result in the following fiscal impacts: Resale Proceeds. From the purchases price of $130,000, the Agency will receive approximately $79,000 in cash proceeds from this transaction generated by the buyers down payment of $3,900, plus the $82,000 financed from the first trust deed less the closing costs of $6,900. The Agency's remaining $44,100 financial investment will be converted into a silent second trust deed in favor of the Agency. Property Rehabilitation Costs. None. All property rehabilitation costs have been funded by rent revenue. BACKGROUND AND OVERVIEW: In August, 1995, the Agency acquired 50 single family homes as a result of the bankruptcy of Coachella Valley Land to protect the Agency's investment in the homes, to prevent a pending foreclosure action, and to maintain the units as very low income rental units. The Agency cost to acquire the 50 housing units averaged $86,500 per unit. On February 17, 1998, the Agency authorized the sale of up to two (2) units per year and directed staff to sell the units first to qualified existing tenants, and second to other eligible very low income households. Because many of the tenants are now receiving work training as a requirement of their state and county assistance, their G:\WPDOCS\CC SO Rpts\RDAHousesaleCC.wpd receiving work training as a requirement of their state and county assistance, their economic situation is improving. The proposed sale is the eighth (8th) unit to be sold; seven (7) of these units were sold to existing tenants. Property Resale. The sale transaction would be structured as other Agency affordable housing projects, wherein the existing Agency -funded silent second trust deed would cover the difference between the market sales price and an affordable first trust deed mortgage. The proposed purchaser now qualifies in the low income category. If this sale is authorized, the unit will be sold for the market value of $130,000, with the buyer funding a 3% down payment and a private lender originating a $82,000 first trust deed mortgage (the maximum loan the homebuyer can obtain). The Agency would convert $44,100 of its equity in the property into a silent second trust deed loan. Prior to the sale, this unit will have been substantially rehabilitated and therefore, can be counted toward the Agency's inclusionary housing requirement. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1 . Approve the sale of 53-780 Avenida Vallejo to maintain an affordable housing unit in Project Area No. 1 for a purchase price of $130,000; or 2. Deny the request to sell this property and maintain it as a very low income rental unit. 3. Provide staff with an alternative direction. Respectfully submitted by: Jer y Herinan Cgfmmunity Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Summary Report 464 G:\WPDOCS\CC Stf Rpts\RDAHousesaleCC.wpd 2 SUMMARY REPORT FOR THE PROPOSED SALE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND JAMES CHAPA AND ROSARIO MAC KAY May 20, 2003 INTRODUCTION This document is the Summary Report ("Report") for the proposed sale between the La Quinta Redevelopment Agency ("Agency") and James Chapa / Rosario MacKay ("Buyers"). The purpose of the Sale Agreement ("Agreement") is to facilitate the sale by the Agency of a single-family dwelling to the Buyers. This Report has been prepared pursuant to Section 33433 of the California Health and Safety Code ("California Community Redevelopment Law") and presents the following: • A summary of the proposed transaction. • The cost of the sale to the Agency. • The estimated value of the interest to be conveyed, determined at the highest and best uses permitted by the Agency's Redevelopment Plan. • The estimated value to be conveyed, determined by the use and with the conditions, covenants, and development costs required by the Agreement. • An explanation of why the sale, pursuant to the Agreement, will assist in the elimination of blight. SUBJECT PROPERTY The Subject Property ("Property") is a 3-bedroom, 2-bath single-family dwelling located at 53-780 Avenida Vallejo within La Quinta Redevelopment Project Area No. 1. THE TRANSACTIONS PROVIDED FOR BY THE AGREEMENT The Agreement will facilitate the sale of the Property to the Buyers, who will continue to occupy the dwelling. The sales price of $130,000, which is fair market value for the property, will be funded through a combination of the Buyer's down payment of $3,900, $82,000 financed through the first trust deed mortgage, and $44,100 of the Agency's equity in the Property will be converted into a silent second trust deed loan. This second trust deed will include covenants to insure that the Property will remain affordable to a low income family for a minimum of 45 years. 4q5 G:\WPDOCS\Documents\SumRpt53-780 vallejo.doc 3 The monies required to fund the Agency's second trust deed were expended in August, 1995, when the Agency purchased this unit in order to secure its investment in the unit through an Affordable Housing Agreement with Coachella Valley Land. A portion of these purchase monies will be repaid to the Agency through the Buyers' down payment and first trust deed mortgage; the remaining funds will stay in place to fund the Agency's second trust deed mortgage and closing cost contribution. The Agency will receive approximately $79,000 from this transaction. History of Property This Property is currently a part of the Agency Rental Property Purchase Program. In May, 1998, the Agency offered this property to the tenant for purchase and the Buyer subsequently expressed an interest in purchasing the unit. Recently, the Buyers were approved by Total Financial Services for a mortgage up to the amount of $82,000. The Buyers are existing tenants who now qualify as a low income household. The Cost of the Sale to the Agency The Agency will have a total of approximately $1 19,000 invested in its ownership of the Property through its cost to purchase the unit, to remedy deferred maintenance items which existed at the time of purchase, and to qualify the unit as substantially rehabilitated. The sales contract with the Buyers provide for a purchase price of $130,000. Under this proposed transaction, the Agency's investment will be treated as follows: Agency Purchase Price: $86,500 Total Cost to Qualify Unit as Substantially Rehabilitated (funded from rent revenue): 32,500 Total Agency Investment: $1 19,000 Buyer Down Payment: $3,900 Buyer First Trust Deed Monies Paid to Agency: 82,000 Agency Affordable Housing Second Trust Deed: 44,100 Total Purchase Price: $130,000 Unfunded Agency Investment: M Estimated Value of the Interest to be Conveyed, Determined at the Highest and Best Uses Permitted by the Agency's Redevelopment Plan The Redevelopment Plan for La Quinta Redevelopment Project No. 1 provides that the Property shall be used for low -density residential development. The Agency's consultant commissioned a real property appraisal to determine the current market value of a typical Agency owned rental property. The appraisal, dated April 13, 1999, indicated a fair market value of $85,000. A real property appraisal of a similar unit sold in February, 2002 indicated a fair market value of $110,000. The subject property has not yet been appraised in conjunction with this loan, however this value 4' 6 G:\WPDOCS\Documents\SumRpt53-780 vallejo.doc 4 coincides with other similarly sized rental units in the Cove, however, the $130,000 sales price has been recommended by the Agency's property manager/realtor on this transaction as a value which coincides with other similarly sized rental units in the Cove. Estimated Value of the Interest to be Conveyed, Determined at the Use With the Conditions, Covenants, and Development Costs Required by the Agreement The Agreement provides that the Property will be sold at the current market value of $130,000, which reflects the fair market value. Explanation of Why the Sale of the Property Pursuant to the Agreement will Assist in the Elimination of Blight The Agreement provides for the sale of the Property and the recordation of affordability covenants that will insure its continued affordability to a low income household for 45 years. In conjunction with the sale, the unit will be substantially rehabilitated with long term capital improvements, thereby extending the life of the unit and improving its appearance. Thus, the transaction will insure the continued affordability of a substantially rehabilitated single-family dwelling to a low income household. G:\WPDOCS\Documents\SumRpt53-780 vallejo.doc 5