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2003 05 13 PC Minutes MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA May 13, 2003 7:00 P.M. I. CALL TO ORDER A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Butler who lead the flag salute. B. Present: Commissioners Jacques Abels, Tom Kirk, Steve Robbins, Robert Tyler and Chairman Butler. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney Michael Houston, Planning Manager Oscar Orci, Assistant City Engineer Steve Speer, Principal Planner Fred Baker, Associate Planner Greg Trousdell, and Executive Secretary Betty Sawyer. I1. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: A. Chairman Butler asked if there were any corrections to the Minutes of April 22, 2003. Commissioner Tyler asked that Page 3, Item 6 be corrected to read, "...there are no City-wide architectural guidelines per se, but projects that are controlled by a Specific Plan, such as this one, do generally contain architectural guidelines for that project." Page 4, Item 2 corrected to read, "This will allow the Arts Foundation property to have direct access to a public road, but the City will request that the existing easterly access road from the Arts Foundation property be permanently closed off. The new road will be a dedicated public road." Page 7, Item 15 corrected to clarify the property referred to was the property on the east side of Washington Street. Commissioner Robbins asked that Page 5, Item 4 be corrected to read, "...he was concerned that if there was no signal, there wOuld be a tremendous impact on the traffic, that a condition would need to be added requiring a Sheriff to be present .... ", "...required at the interseCtion before it would be opened .... " There being no further corrections, it was moved and seconded by Commissioners Abels/Robbins to approve the minutes as amended. Unanimously approved. G :\WPDOCS\PC Minutes\5-13-03WD.wpd I B. Department Report: None V. PRESENTATIONS: None VI. PUBLIC HEARINGS: A. Site Development Permit 2003-768; a request of Santa Rosa Builders Inc. ~and Santa Rosa Development, Inc. for consideration of architectural and landscaping plans for three prototype residential units that range in size from 2,296 square feet to over 3,700 square feet for a 33-1ot single family subdivision (Tract 30487) located on the north side of Avenue 58, south of PGA West and approximately 0.3 miles west of Madison Street. 1. Chairman Butler opened the public hearing and asked for the staff report. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler questioned Condition #7 as to why the exact lots were not identified. Staff clarified it shobld be written to clarify the exact lots that were affected. 3. Commissioner Kirk asked if the design changes to the retention basin as recommended by the Architecture and. Landscaping Review Committee (ALRC) had been made to the plans they were reviewing. Staff stated ALRC had requested the developer to simplify the retention basins design and have staff approve it. 4. There being no further questions of staff, Chairman Butler asked if .the applicant would like to address the Commission. Mr. Brudvik, owner and developer of the project, gave a review of the changes they have made to the project and the retention basins. 5. There being no further questions of the applicant Chairman Butler asked if there was any other public comment on this project. 7. There being no public participation, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 8. Commissioner Robbins complimented the applicant on his packet presentation. He questioned the blank building wall that faces the street on the "El Rancho" Plan. Mr. Brudvik stated it would be mitigated by the unit next door as you will only see 15 feet of the wall due to the block' wall that will be constructed between the G :\WPDOCS\PC Minutes\5-13-03WD.wpd 2 two houses. Discussion followed regarding the building wall that was being referred to by Commission Robbins. Mr. Brudvik stated he would add architectural detail to break up the building wall. 9. There being no further discussion, it was moved and seconded by Commissioners Robbins/Kirk to adopt Minute Motion 2003-009 approving Site Development Permit 2003-768, as amended: a. Condition #7: Two-story houses may not be built on Lots 2 and 3 pursuant to the requirements of SeCtion 9.60.31 0 of the Z. oning Code. b. Condition #12: The El Rancho plan elevation side-loaded garage wall facing the street shall be upgraded to include additional architectural plant-on elements, subject to approval by the Community Development Department. Unanimously approved. B. Site Development Permit 2002-730, Time Extension #1; a request of Clubhouse Associates for consideration of a time extension for development plans for a 149 unit apartment complex and ancillary facility located on a 10.76 acre triangular parcel on the south side of Avenue 53, east of Jefferson Street. 1. Chairman Butler opened the public hearing and asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. .Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked if there were any changes to any part of the plan or the conditions. Staff stated it is proposed as previously approved by the City Council. 3. Commissioner Robbins noted the Water District had approved new water regulations and this will probably not comply with the new requirements. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Mr. Chuck Crookall stated the reason for the extension was that it took this long to get water service to the site. · G :\WPDOCS\PC Minutes\5-13-03WD,wpd 3 5. There being no further questions of the applicant, and no other public cOmment, Chairman Butler closed the public participation portion of the hearing and opened the matter up for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-027, approving Site Development Permit 2002- 730, Extension #1, as recommended. ROLL CALL: AYES: Commissioners Abels, Kirk, Robbins, Tyler, and Chairman Butler. NOES': None. ABSENT: None. ABSTAIN: None. VII. BUSINESS ITEMS: A. Site Development Permit 2002-751, Target Elevations; a request of Washington 111, Ltd., for review and clarification of Condition of Approval No. 40 for the property bounded by Highway 111, Avenue 47, Washington Street and Adams Street. 1. Chairman Butler asked for the staff report. Principal Planner Fred Baker presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Kirk stated he had Originally requested the higher elevation because big boxes are not traditionally pedestrian orientated and this building was set a distance back from Highway 111. For that reason he thought it should be larger and take advantage of the good designing. At the same time the front elevation has been improved, and he would prefer to change the condition. 3. There being no further questions of staff and no public comment, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. ,. 6. There being no. further discussion, it was moved and seconded by Commissioners Robbins/Tyler to direct staff to set a public hearing date for consideration of an amendment to Condition No. 40. Unanimously approved. G :\WPDOCS\PC Minutes\5-13-03WD.wpd 4 B. Plot Plan 83-OO1, Use Interpretation; a request of KSL Development Corporation for clarification of the allowed use of the property located at 78-501 Calle Ultimo. 1. Chairman Butler asked for the staff report. Planning Manager · Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community 'Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler stated the street was Calle Ultimo not "Avenida Ultimo" and asked when and what was the citizen compliant. Staff explained the complaint that staff was working to resolve. Commissioner Tyler asked if staff had directed the applicant to correct the violation. Staff stated several letters were sent identifing the problems and options available to the applicant, of which the use interpretation is one. Commissioner Tyler asked if the applicant had met the requirements referred to in the letter, Community Development Director Jerry Herman stated the facility was consolidated because the City had purchased the Ranch property which contained the applicant's maintenance facility. They were not, however directed to use this specific property. 3. Chairman Butler asked about the fuel tanks and whether or not they were buried. Staff stated they have existing underground tanks install that are not. in use as well as one above ground tank to replace the underground tanks. The site is connected to the sewer. 4. There being no further questions of staff, Chairman Butler asked if the applicant would like to address the Commission. Ms. Cindy Zamora, representing KSL, explained the request. 5. Chairman Butler asked if there were any questions of the applicant. Commissioner Tyler asked if the neighboring houses were there when the use was approved. Ms. Zamora stated they were. 6. Commissioner Tyler asked about the document created in 1 983. Ms. Zamora stated they have restricted the hours of operation. Commissioner Tyler asked how this could be in compliance. Ms. Zamora stated they were continuing the activities on the site that Landmark Land Company had. G :\WPDOCS\PC Minutes\5-13-03WD.wpd 5 7. There being no other public participation, Chairman Butler closed the public participation portion and opened the matter up for Commission discussion. · 8. Commissioner Tyler noted the problems that were created by the maintenance building on Avenida Carranza. 9. Commissioner Robbins stat,ed the problems need to minimized on the'neighbors. If they are going to continue the use, a block wall and landscaping should be required to mitigate the noise and appearance. 10. Commissioner Tyler stated he would object to the noise, if he were a neighbor. He asked if the conditions went with the property. Staff stated they .went with the property. 11. Commissioner Robbins agreed that they were not in compliance with the conditions. As he understands the complaints, they are in regard to the visual impact. The Commission can either tell them to comply with the original conditions, or require them to. make it visually nice. Discussion followed regarding the pictures provided by the applicant of the site. 12. Commissioner Kirk asked where the lawnmowers were tested. Staff stated it was the City's Understanding that most of the repairs were made inside the building. Staff stated the issue is based on staff's findings not the complaints of the neighbors. Commisioner Kirk stated he would need more information in regard to the neighbors complaints. Staff stated the issue before the Commission is whether or not the use is in compliance with the original approvals. Commissioner Kirk stated he would prefer this come back as a public hearing and allow the neighbors an opportunity to express their concerns. 13. Commissioner Tyler stated he would like to see the compliant Submitted by the neighbor. 14. There being no further discussion, it was moved and seconded by Commissioners Kirk/Abels to direct staff to set the matter for public hearing within the next 60 days and.notify the adjacent neighbors. C. DiscusSion of Zoning Issues; a request of staff for review of proposed changes to drive throughs.and summation of proposed changes to the front yard setback regulations. G :\WPDOCS\PC Minutes\5-13-03WD,wpd 6 1. Chairman Butler asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Butler asked if there were any questions of staff. Commissioner Tyler asked staff to identify the location of the Quail Run and Fairway Plaza project. Staff indicated their location on the map. Discussion followed regarding the various uses on the different sites. 3. Commissioner Tyler asked what right the Commission has to prohibit gas stations or drive throughs. Staff stated they would not be allowed to expand or modify the use. Commissioner Tyler asked if there were any guidelines regarding how many should be allowed within any certain radius. Staff noted usually gas stations are restricted to how many can be on an intersection. 5. There being no further discussion, the Commission recommended the following changes: a. Look at some kind of concentration standard. Limiting the number of new gas stations in the community. Dividing the City, consider aesthetics, traffic and circulation b. Limit the number of drive thrus. Distinguish them by their impacts. Look at the number of trips generated and propose limit for those who go over the standard. 6. In regard to the Village, the goal is to have a pedestrian-oriented environment and a gas station may not be the best use there, beyond those that are existing. Staff noted that if a resident had to drive six miles to get gas, then this is a need in the Village. Staff was directed to bring back some options. 7. Assistant City Attorney Michel Houston stated these uses could be limited, but findings would need to be made to make that decision. 8. Staff was directed to set a public hearing to consider front and side yard setbacks and lot sizes before June 30, 2003. VIII. CORRESPONDENCE AND WRITTEN MATERIAL: None. G:\WPDOCS\PC Minutes\5-13-03WD.wpd 7 IX. COMMISSIONER ITEMS: A. Commissioner Kirk gave no report as there was no relevant business at the City Council meeting of May 6, 2003. X. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Robbins to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held May 27, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 8:36 p.m. on May 13, 2003. Resp~c,~tfully submitted, ..~(~Be~;~a~yer, Executive Secretary "City of(L-a/Quinta, California G :\WPDOCS\PC Minutes\5-13-03WD.wpd 8