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2003 06 13 CC� T�• jNCWPMA7ID y� of9 NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA CITY COUNCIL TO THE MEMBERS OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AND TO THE CITY CLERK: NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of La Quinta is hereby called to be held on June 13, 2003, commencing at 9:30 a.m. in the Council Chambers, 78-495 Calle Estado, La Quinta, California. Said special meeting shall be for the purpose of preliminary review of the 2003/2004 Budget. /L"� 4 -a Dated: June 4, 2003 Don Adolph Mayor Attest: ?�Z" J��- a - -'t' ) Ju e eGreek, CMC, City Clerk DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing notice of Special Meeting of the La Quinta City Council to be held on Friday , June 13, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Wednesday June 4, 2003. DATED: June 4, 2003 -�Oy- "!!� UNE S. GREEK, CIVIC, City Clerk City of La Quinta, California 1 City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Special Meeting Friday, June 13, 2003 - 9:30 A.M. Beginning Resolution No. 2003-37 Ordinance No. 386 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION - NONE NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. PLEDGE OF ALLEGIANCE City Council Agenda June 13, 2003 PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN CORRESPONDENCE - NONE APPROVAL OF MINUTES - NONE CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. BUSINESS SESSION 1. CONSIDERATION OF FISCAL YEAR 2003/2004 PRELIMINARY BUDGET A. MINUTE ORDER ACTION MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING PUBLIC HEARINGS - NONE For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor City Council Agenda June 13, 2003 3 will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on TUESDAY, June 17, 2003 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Friday, June 13, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, June 6, 2003. DATED: June 6, 2003 az�,, ,e/ -� JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. City Council Agenda June 13, 2003 F Twit 64� 4 • � �Gfy C� OF'I9 COUNCIL/RDA MEETING DATE: June 13, 2003 ITEM TITLE: Consideration of Fiscal Year 2003/2004 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2003/2004 Preliminary Budget and direct staff to prepare a Fiscal Year 2003/2004 Final Budget for the July 22, 2003, City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2003/2004 revenues, operational appropriations and capital projects funding are included in this Preliminary Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction This preliminary Fiscal Year 2003/2004 Budget is similar to the format implemented the last few years. This format utilizes two separate documents to develop the City, Agency and Financing Authority's Budget. The first of the two documents utilized, for presentation of this year's budget is titled: "Fiscal Year 2003/2004 Preliminary Budget," and includes the total scope of operations for the City, Agency and Financing Authority. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. 61' Summary of This Year's Budget Revenues - General Fund This year's General Fund budgeted revenues reflect an increase in a number of revenue sources totaling just under $2.1 million from last year's budget. The Fiscal Year 2003/2004 revenues are projected with the major changes reflected in the following tables: INCREASE/ REVENUE TYPE (DECREASE) Transient Occupancy Tax $ 545,000 County Fire Tax 465,000 Sales Tax 400,000 Fees for Service 150,000 Property Tax 140,000 Interest 1 10,000 Document Transfer Tax 100,000 Motor Vehicle in Lieu 50,000 Franchise Fee 38,000 Intergovernmental 25,000 License & Permits 17,000 Summary of All Other Changes 43,691 $ 2.083,691 Expenditures — General Fund This year's General Fund budget has also received close scrutiny of all planned expenditures. After meetings with the Department Directors, several significant cuts in expenditures were made. These cuts, however, did not affect current service levels the residents receive from their municipal government. The effects of Proposition 218 have resulted in the need to utilize the General Fund for operating expenditures previously paid by the Lighting and Landscaping District. The Public Works Lighting and Landscape Maintenance costs exceeded reimbursements by $850,000 for FY 03/04 and $765,000 for FY 02/03. As identified on page C-2 of the Preliminary Budget, this year's budget is not currently balanced and contains a deficit of ($56,270). Some of the significant items or changes contained in the Preliminary Budget are as follows: 2 Department/ Item FY 03/04 FY02/03 Change Cumulative Division General Gov't Personnel Gen'I Liability Insurance 366,657 193,265 173,392 173,392 Police New Motor Officer 196,670 196,670 370,062 Police New S.E.T. Member 190,843 190,843 560,905 Police Increase in Existing Level of Service, Salary & Benefits 3,931,394 3,493,740 337,654 898,559 Police Other non -personnel svc. charges 867,962 841,892 26,070 924,629 Bldg & Sfty/ Fire Increase in Existing Level of Service (Note 1) 1,762,479 1,698,000 64,479 963,038 Bldg & Sftyl Fire Increase for 3�d Fire Station (Note 1) 384,401 384,401 1,347,439 Public Works/ Lndsc Mtnc Utilities 477,319 354,100 123,219 1,470,658 Public Works/ Lndsc Mtnc LED Signal Conversion 150,000 150,000 1,620,658 Public Works/ Lndsc Mtnc City-wide Maintenance Contract 750,000 700,000 50,000 1,670,658 All Depts Increase in Existing Salaries 4,676,388 4,439,600 236,788 1,907,446 All Depts Increase in Existing Fringe Benefits (Note 2) 1,768,758 1,306,700 462,058 2,369,504 Public Works/ Eng/Traffic New Position -Sr. Engineer Salary 90,192 90,192 2,459,696 Public Works/ Eng/Traffic New Position -Sr. Engineer Fr. Bens 30,004 30,004 2,489,700 Finance New Position -Info Svcs Analyst Sal. 50,220 50,220 2,539,920 Finance New Position -Info Svcs Analyst Fringe Benefits 21,238 21,238 2,561,158 General Gov't Personnel Estimated Liability Claims 50,000 (50,000) 2,511,158 Finance/ Central Svcs Accounting Software -Phase 1 225,000 (225,000) 2,286,158 All Depts Reduction in Travel & Meetings 27,700 (27,700) 2,258,458 General Gov't Econ Dev Marketing Services 100,000 127,700 (27,700) 2,230,758 Comm Dev Admin Reduction in Annexation Contract Services 50,500 (50,500) 2,1801258 All Depts Increase in Info Technology Charges 216,200 162,164 54,036 2,234,294 All Depts Summary of All Other Changes 35,383 (35,383) 2,144,875 Note 1 These levels of service have not been determined. Note 2 Workers' Compensation for FY 03/04 is budgeted at $ 237, 500 versus $146,100 for FY 02/03. The payroll rate per hundred increased 49% from $3.40 to $5.05. 7 3 Other Funds The following lists other significant line items contained in the budget. Fund Description Amount RDA #2 Low & Moderate Bond Bond issue $39,500,000 As approved during the FY 02/03 mid -year report, staff is pursuing a future bond issue to help meet our State mandated Housing numbers. Travel Eliminations The following is a list of the Travel Eliminations proposed by the City Manager to reduce the deficit. These changes reduce the Travel Training and Meeting budget by 17% from last year's budget. Department/ Location Amount Division General Gov't Legislative Nat'l League Annual Conf (3) — Nashville, TN 7,000 General Gov't City Mgr League-Cty Mgr Dept Mtg (2) — Huntington Beach, CA 2,000 General Gov't Personnel League Empl. Relations Institute — So. Cal. 1,500 General Gov't Personnel Mgmt. Training Seminar 10,000 City Clerk Elections Law Conf. — Monterey, CA 1,200 Finance Fiscal LAIF Conference — Sacramento, CA 2,500 Bldg & Sfty/ Emerg. Svcs. Int'I Assoc. of Emergency Managers — Columbus, OH 11500 Comm Dev Admin State America Planning Assoc (1) — Santa Barbara, CA 1,000 Public Works/ Admin LCC — Publ Wrks Officer's Inst. (1) — San Diego, CA 1,000 Total Travel Eliminations 27,7QQ 4 Personnel There are several proposed changes to the personnel manning schedule for this Fiscal Year which include increasing the number of authorized positions from 76 to 78. Listed below are the proposed changes and the purpose/justification for each: • Secretary positions in the City Manager's Office are proposed to be reclassified to Executive Assistant. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of these two positions. • Building Inspector I position in the Building and Safety Department is proposed to be changed to Building Inspector Il. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of the position. • Assistant Engineer I position in the Public Works. Department proposed to be changed to Assistant Engineer 11. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of the position. • Addition of a new position of Information Services Analyst in the Finance Department. This new position is proposed due to growth of the organization and increased need for information services in the organization. Currently these services are contracted with other private organizations; therefore, with some reduction in the need for outside contracted services, it is anticipated that although there will be an increase in personnel costs, there will be a like decrease in contracted services. • Addition of a new position of Senior Engineer in the Public Works Department. This new position is proposed to increase customer service response/need for the processing of development applications. Currently these services are contracted out with other private organizations. Costs associated with the addition of this position will be offset by revenues collected for the processing of development applications. Due to the cost of contract . services currently utilized for the processing of development applications, the organization may see an overall savings related to the addition of this position, as well as an increase in customer service afforded to the development community. The proposed budget includes normal step increases for eligible employees and a 3.5% Cost of Living Allowance. y� Community Service Projects In past budgets, the Council has included community service projects to benefit the citizens, children, and business community in the City of La Quinta (Attachment 1). The following table lists Community Service items exceeding $5,000: AGENCIES BUDGETED Chamber of Commerce $125,000 La Quinta Arts Foundation 100,000 Bob Hope Chrysler Classic - General Fund 50,000 Community Special Events (formerly Village Faire) 40,000 Boys & Girls Club - Facility Use 30,000 Contingency 20,000 CVRPD Pool Hours 18,000 AB 939 - Unallocated 10,000 Facility Dedications & Holiday in Park 8,000 C.V. Economic Partnership 6,000 Boys & Girls Club - Floor Repair 6,000 Date Festival 51250 Public Safety Issues Police services - the overall budget for Police Services has increased by $751,237. This represents the largest service level cost in the proposed budget at 24% of total General Fund expenditures. The cost increase is due to two factors. The first is an increase in rates for services. This rate increase results in an estimated cost of $363,724, $337,654 of which is salary and benefit increases for the existing level of service personnel. The second cost increase is due to the proposed addition of two new positions: one additional Motorcycle Officer and one additional Special Enforcement Team member. The estimated cost for these positions is $387,513. The City Manager concurs with the recommendation of the Police Chief regarding the need for the addition of these positions. Fire services - the budget for Fire Services has been included in the budget at the level revenues will be received. In other words, at this time, it is anticipated that only Structural Fire tax revenues will be utilized for Fire Services. Additionally, it is anticipated that the City will see an increase in service levels. However, the extent and type of service level increases are still being discussed with the County of Riverside (the City's contracted provider of services). City staff will address the level of Fire Services for the City in the very near future. 1-0 Other Issues Listed below are other issues that have been previously brought up by the City Council or requested by other agencies: • Request for additional covered parking at the Senior Center/Library parking area. It is anticipated that any expenditures for this item would not be from operational revenues since it would be a Capital Improvement Project. Additionally, staff has not completed any research regarding needs or costs of this item; therefore, it is requested that this item not be considered for discussion at this time and that staff be directed to complete any assessment/analysis regarding this item and bring it before the City Council in the near future. • Request for discussion regarding City Council Salaries. This item would have an effect on the operational budget and, therefore, City Staff is requesting discussion and determination regarding this item. • Request from the California State University. Provided as Attachment 2 is a request from the California State University San Bernardino (Palm Desert Campus). Staff is seeking direction regarding this item and will be prepared to discuss funding mechanisms for the request if appropriate. • Request from the Special Olympics (provided as Attachment 3). Staff recommends this item be referred to the grant program. Request from The Living Desert (provided as Attachment 4). Staff recommends this item be referred to the grant program. • Request from Coast Concert Management (provided as Attachment 5). This item could have an impact on the operational budget. Currently the City has budgeted $40,000 for Community Events in the Community Services Department. Staff is seeking direction regarding this item and will be prepared to discuss funding mechanisms for the request if appropriate. • Request from the American Cancer Society (provided as Attachment 6). Staff recommends this item be referred to the grant program. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 7) as well as a one -page summary of highlights of this year's budget (Attachment 8). Also attached are a Summary and Supporting FY 03/04 Preliminary Budget for Council's consideration as Attachment 9. 11 Staff is requesting that at the June 13, 2003, City Council meeting, the Council review and make any amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2003, effective date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 22, 2003, City Council meeting for Final Budget adoption. Capital Improvement Program The FY 2003/04 Preliminary Budget incorporates the planned capital expenditures for next year. The projects can be found on Pages H-1 and H-2 and include funding for four (4) major CIP projects - Phase 2 of Jefferson Street Widening between 1-10 and Hwy. 1 1 1, The Ranch property development, Phase 1 Library construction, and Washington Street Median Landscaping - Phase 2. Five -Year Resource Allocation Plan City staff is currently completing the Five Year Resource Allocation Plan (RAP). This five-year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five Year Resource Allocation Plan which is scheduled for presentation at the July 22, 2003, City Council meeting. Summary This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 13, 2003 City Council meeting. The City staff will be prepared with recommendations, and request to report on, methods/suggestions to balance the operating budget. FINDINGS AND ALTERNATIVES: City staff is requesting: -1) Review and comment on the 2003/2004 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 2003/2004 Preliminary Budget as amended at the June 13, 2003, City Council Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 22, 2003.) 140 Respectfully submitted, J14A M. Falco er, F' ance Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. School/Grant/Contract Contributions/Department Other Requests 2. California State/San Bernardino University Request (Summary information provided; details available upon request) 3. Special Olympics Request 4. The Living Desert Request 5. Coast Concert Management Request 6. American Cancer Society Request 7. Staff Outline 8. Major Highlights 9. Preliminary Budget - two documents 13 41 ATTACHMENT w Qm• �ct O 0 e L o m }O LL w N N 00088 80 tn o a O 0 O Sg08o O 0 88 00 OO 3 O O w a0 CT CT co` 0 O E O a O 0 0 0 M to O OOM Go O LA O O O OV OOOOD0NLO0 LO 0, p 0 0 NOOO � pO O H Q EO c(iONOOtN0NOOf N N W CO N V N Ln V V N M N N U) 0 (O O N U E E o 0 0 0 0 U (A l6 0 7 C} OO co O N O (D 0) O LO O O p 0*-Ow p N N ,p 0•- 0 ON 0ON�0 0" uj qw r- co O 0 O 0M Qj lL N N (O (0 N oN Y) tiO NMr- N N �, c) w O N W M �a a�00�0�W)008 p 0 CC1 O O000O 0 O to co c O NM N NNNcO- NDNtA C N �p �M 0 l OO m N c N m - Q N Z E 2 U. v O = C - U- 7 ?L S u rn Q�z,( y ^d as co m t c mg E'� ^ C m O m € w� m c i y �ca� o ck c A `.E Ln € m= = ad c ca ` E a S> S eU ma LU U- -tcm cm �r c c v,�.m >> mWu1°.t� E� 0 �.m..� m �.eiav_ Qa c- m O o oM m -e oUaLL mU v $�w c`�LL� 0 c�� o _ g co oo�a �D�Q� w N m 0 o c� 0U o c acts crr _ iR °�'=zLL 0ets�ts� 1° 0 c Waa o m o E �, m .. o i5 r�_�, t�app= 0 0> 7 V O pO` N �j O Q A�1 m O L O O O Q 7 as m C 7 U 0Nm UUUULL.>-o co �C: fn>JLLJOca to 000mm.5 cn Q:Dtn 14 w Mp Oo 00 O O N N M � O� to Z c O O O N W Z ch �- � � � N in le N N t0 M N m N a 6. cr- O d m o m C Q O LL c la O C a d W J C7 M 8 0 0 0 Uccou}. O M O LL C Nl 'o C 7 C I 0 E O O O LO N N 'O C to C 7 LL H C a m E U E rc w o 0 O LO E N -a N a� O c g,0 rn ti . o c U N (A m O ca m UL EL y = c L m m C 4) H � O c C O � N O U. 0 C o N o 0 o m zzw is 11 ATTACHMENT 2 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO Palm Desert Campus 37-500 Cook Street, Palm Desert, CA 92211 (760) 341-2883• (909) 473-8180 Fax NAMING OPPORTUNITIES Leadership Gifts: Building III Entire Building $5, 000, 000 Nursing Wing $3, 000, 000 Academic Wing $3,000,000 Arts Wing $3,000,000 Plaza Outdoor Area — Building III $1, 000, 000 Opportunities Available in the Three Buildings: As of April 23, 2002 Plaza Outdoor Area - Building II $1,000,000 Advanced Computer Laboratory $ 500,000 Business Simulation Lab $ 250,000 Science Lab (Wet) $ 150,000 Administrative Complex (1) $ 100,000 Teacher Education Office $ 100,000 60 Seat Classroom (3) $ 100,000 Behavioral Science Lab $ 80,000 Visual Arts Lab $ 75,000 40 Seat Classroom (5) $ 75.9000 Graduate Research Lab (2) $ 609000 30 Seat Classroom (3) $ 50,000 Elevator (2) $ 35, 000 Grand Stairwell, Building II (1) $ 30,000 Conference Room (1) $ 25,000 Dean -s Office (1) $ 25,000 Stairwell (2) Building I $ 20.9000 Stairwell (1) Building II $ 20.9000 Practice Room (Music) (1) $ 10.9000 DrinkingFountain (7) $ 59000 I r. 4/25/02 12 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO Palm Desert Campus 37-500 Cook Street, Palm Desert, CA 92211 (760) 341-2883- (909) 473-8180 Fax The Foundation of a University California State University, San Bernardino Palm Desert Campus There are exciting prospects ahead for California State University, San Bernardino's Palm Desert Campus. The $29M Capital Campaign is creating the first permanent public university in the Coachella Valley. The initial stage of the new campus includes three buildings, two of which are funded. Since 1998, generous local donors have contributed $19M toward the Capital Campaign. The Mary Stuart Rogers Gateway Building opened in March of 2002 with a black -tie Gala attended by 440 friends of the University. The Groundbreaking Celebration for the second building was held in January 2003, and campus enrollment has increased by 15% to more than 1000 students. Now, the campaign is focused on $10M for the third and final building -- addressing both the critical need for health care workers and the equally important requirement for additional classroom, laboratory and office space. Desert leaders have long been advocates of a permanent public university presence in the Valley. In 1994, the City of Palm Desert set aside 203 acres of prime land valued at $15.2M for construction of a permanent branch campus and later a State University. The first 55 acres of land, $4.1M, were officially transferred to CSUSB several years ago. The need for this university grows more urgent each year. A permanent branch campus is of inestimable value to the desert, one of the fastest growing areas in the United States. Unfortunately, California's public higher education enterprise has exceptional unmet capital construction needs. With the new California budget cutbacks, the severity of the long-standing unmet needs is increasing. If there is to be a permanent campus, it can only be built through non -state sources. Thanks to the vision of community leaders, the proposed campus is becoming a reality due to the help of individuals, municipal governments, foundations, and corporations. More than 300,000 residents now live permanently in the Coachella Valley. Demogra- phers predict this figure will grow to 516,000 by 2010. The economy, which has relied primarily on agriculture and tourism, is shifting to a self-sustaining, year-round economy. Large increases in the "clean" business sector are anticipated; particularly those that emphasize technological applications, and the need for highly educated employees. The Coachella Valley has one of the lowest college going rates (defined as the percentage of high school seniors that go on to some form of higher education) in California. The national average attendance in higher education stands at 62 percent, and the Valley rate at 28 percent. This is primarily, although not exclusively, a matter of 17 access. The closest public four-year institutions of higher education (California State University, San Bernardino and the University of California, Riverside) lie 70 miles away through mountain passes. 13 The freshman and sophomore college years, and technical training needs of Valley residents are met at College of the De$ert, a two-year community college. However, there is also substantial demand for upper -division course work leading to bachelor's degrees, master's degrees and teaching credentials. Responding to a request from local residents, in 1986 California State University, San Bernardino opened a satellite campus in the Coachella Valley. Classes were held in temporary buildings located on the community college property. Over the intervening years the tiny satellite campus grew to over 900 juniors, seniors, and graduate students enrolled annually in more than 240 classes representing seven bachelors' degrees, five teaching credentials, and six masters' degrees. In any given academic term, more than half of the students are preparing for K-12 teaching careers. The majority comes from groups traditionally underrepresented in higher education and from low-income populations. These underserved students are tied to the Valley through work and family. They are simply not in the position to pull up stakes and move to where university degrees are available. Surveys show the average age of our students is 36, with 80 percent women, 80 percent married or single parents, and 85 percent working full-time. Forty-two percent of the enrollment is Hispanic. The branch campus' temporary facilities were not capable of accommodating the rapid enrollment growth. Before the new building opened, eighteen classes were consistently held off -campus in a local Senior Center. The temporary facility is still needed at least until the second building is ready for students. Of course, portable buildings could not lend themselves to science labs or the delivery of technologically mediated distance learning programs, a keystone of the new campus' academic design. Existing capital demands throughout the state prevented the Cal State System from constructing the initial campus. However, with support of community leaders, Cal State San Bernardino accepted the challenge of raising almost $40 million through a unique public/private partnership. Community leaders are raising $29M from the private sector to construct the first three buildings. The California State University system has agreed to fund all operational costs, some infrastructure costs, and future construction of additional buildings at the new campus. Donors are partnering with the Palm Desert Campus to fund $29M for construction of a new university complex., We invite you to participate in this exciting project which will "help people help themselves" for generations to come. Our current goal is the final $1 OM for the third. building. Among other things, we will address the critical shortage of nurses which exists in this community, and all across the nation. For further information, please call: Dean Peter Wilson, ext. 8101 Carol Adney, Director of Development, ext. 8104 E-mail pw_lson,csusb.edu E-mail cadney(acsusb.edu 37-500 Cook Street, Palm Desert, CA 92211 18 Tel. 760-341-2883 Fax 909-473-8180 Website: http://pdc.csusb.edu 14 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO 37-500 Cook Street, Palm Desert, CA 92211 Palm Desert Campus (760) 341-2883* (909) 473-8180 Fax California State University, San Bernardino Palm Desert Campus Proposed Staged Building Plan Element Bl� I Bl� Bld_ Assignable Sq. Ft. Assignable Sq. Ft. Assignable Sq. Ft. Administrative Office Suite 1,920 Student Services Professional 330 330 Instructional Support Staff 330 330 330 Student Union 1,000 1,000 Information Resources 19000 19,000 Faculty Offices 660 13,100 1,430 Faculty Clerical 240 240 Advanced Computer Lab (30) 11470 Advanced Computer Lab (30) 1,470 Business Simulation Lab (20) 600 Visual Arts Lab (60) 1,800 Behavioral Sciences Lab (20) 600 Practice Room (30) 900 Language Lab (30) 900 Advanced Computer Lab (30) 1,470 1,470 Graduate Research Lab (25) 19,200 Graduate Research Lab (25) 1,200 Science Lab (25) 19500 11,500 Science Lab (25) 1,500 Science Lab (25) 13,500 Science Lab (25) 19500 4/30 Station Classrooms 11800 5/40 Station Classrooms 2,400 600 3/60 Station Classrooms 11600 1,600 1,600 3/80 Station Classrooms 19800 1,800 19,800 1 Performance Hall 29,200 (Dressing M/F) 200 Theatre 7,200 800 Distance Learning Studio (20) 800 Bookstore 11,000 19000 Extended Learning 23,000 Shops & Misc. Storage 2,560 1,218 1,280 Total ASF 23,380 20,288 23,410 1 Grand Total ASF = 67,078 15 KATHY KARSTENS Area Director Email: Pkpanthr@aol.com Special Oiympics Southern California Desert ATTACHMENT 3 P.O. Box 357 Thousand Palms, CA 92276 (760) 343-1722 Fax: (760) 343-0788 Mr. Tom Genovese, City Manager March 25, 2003 City of La Quinta 79495 Calle Tampico La Quinta, CA 92253 Dear Mr. Genovese, We realize that the current tight fiscal times caused by September 1 Ph and more recently the war in Iraq has disrupted the everyday lives of all of us. The volunteers for Special Olympics realize that funds were never readily available before these events and now budgets are tighter than ever. Yet the participants of Special Olympics need to continue trying to do the things that more fortunate people take for granted —sports competition. The purpose of this letter is to request funding for the Desert Special Olympics Program Special Olympics is the world's largest program of sports training and athletic competition for children and adults with mental retardation. Because of our work, the world has been able to see the courage, dedication, dignity and worth of people who had once been considered incapable of contributing to society. Special Olympics compete with other worthwhile tax exempt charities in the Coachella Valley and although we have a modest budget for this terrific program, we are finding it increasingly difficult to raise funds for our athletes. Currently we receive donations from various cities and corporations in the desert. We have sponsored golf tourneys, T-shirt sales and countless other small fund raising activities but we cannot sustain a reliable funding source for our programs. Desert Special Olympics sponsors hundreds of athletes for our local meets and activities around the Southland. Although we use volunteers, we desperately need funds for printing, transportation, uniforms, awards and office supplies. Please consider our request for S3= o help us with our current budget. Your help is critical to keep our programs viable in our Desert community. If you require more information, please send me the proper forms to make our funding request. Thank you. Sincerely'. K y K tens, Area Director 3 12003 2o Created by the Joseph P. Kennedy, Jr. Foundation 16 Authorized and Accredited by Special Olympics International for the Benefits of Citizens with Mental Retardation BUSINESS & ('MR110RATI: MI:NIMA(SIIIP 16TIN 1:01t I i THE LIVING DESERT- 47-900 PORTOLA AVENUE:, PALM DESERT, (..A 92260-6156 City of La Quinta Attn: Dodie Horvitz PO Box 1504 La Quinta, CA 92253-1504 05/12/03 2/28/91 Tormy's DATE: N11:m1wit SIN( -I:: 3/31 /03 MEMBER EYPIRATION: Tvrr: OF >V1rnlBlats11111 Business Shareholder BENEFITS OF ANNUAL BUSINESS & CORPO- RATE MEMBERSHIP INCLUDE: l,bl►<lr)r•: Il,►rnr 1�;�� 11I"i`11lli1i 11111' ill<1�1�1Y� �1 ,r! 1 ,11, l.11'l110 l it so l " Ilectivnition as a con- cerned community member, actively involved in desert education and conservation. ': Recoontll,it 111 11v 1.trim Oi-" •ll Amitial Rer"I.1 421 Sot (e)(3) tax deduction benefits +: I''itsirrrss t`r ( .'r�'�'r,i1r �Ilrlrihrr s1'll' ,-ay.1140.1 Coniplirnentatyguest passes': Sid,si vil,twil l o I tIATI111's, l�i s�'l;illJll`Itl�'ll' il�" vsh-11i r" l`1 / kr l.lvI � 1 ),-so-i `i t o/U discount in the Tortoise Shelf Giftshop and Palo Verde Garden Center Prwrih' 11011111,1111011 it/1,7Jdiscolf/its oil 111,00l'itIlls dili1/ Invita- tions to "Members Only" events 1111`ll,tlit'!1 it, paoit"i1),114' III dY 11u1►11411 11 ern o,oi +: Invitation to the our annual "Corpo- rate Party I\I"t'<<`1111ton it /t`.vpaivs, om- ,1I, 11f1%,41,l10 40 Free or reduced admission to participating Zoos, aquariums and gar- dens in the United States. 4 'have/ mi'l 1,011tlll(fl, till 1111's. 0.4 II \Iltl it 1 \I I ("OP'lI.ti WI I I I I I III -*i* :I (11\ I \1 )1 )1- Is V 11' 1:1:\I.i l i `, .\ti 1\ I.I.I. ,\s (('s I 0\11/1 1) 1\ I 1 (►(;\I- I I \"I. (.\I.I \11'It (ORPORAI I. 1 )1 \ I I kImli \ I (►I1 11 1 IOR 111 \1111 1\ICIRMA I(I\; ,,, 00.;-I0.i0O.I ATTACIdMET 4 A � MEMBERSHI P APPLICATION MEMBER HIP CATEGORIES MISINESS MIiNWFIRSIM'S ❑ Business Partners Businc ;s Investor Business Shareholders CORPORATE MIJOBFICS1111'S COrpor.1te F;ntreprellellr 4- Corporate Advocate ❖ Corporate Guardian :• Corpor;-cc Stewardship ❖ ❑ (:I I I :(:K 1.` ( I t ),,1.1 ), PAYABLE TO THE LIVING DI-1SEIZT : Cl (-I I (1 '\h.. (circle onc) AlAEIU(.:Av Exmuiss MASTERCARD Disco% I:It VISA DINERS CLUB C.AIM No. SIGNATURE 1)1 "I It I -1' \1 .I I lI ',I It I • I ;i'I \`• WI I 1 THE LIVING DESERT N�ildlife & Botanical Park 47-900 Portola Avenue Palm Desert, CA 92260 (760) 346-5694 t To: City of La Quinta Attn: Dodie Horvitz PO Box 1504 LA Quinta, CA 92253-1504 INVOICE NO: CP 2-2 DATE: May 12, 2003 DATE CORPORATE MEMBER RENEWAL DATE MEMBER SINCE AMOUNT 5112103 Corporate Business Shareholder Membership 3/3M3 2128191 $1, 000.00 TOTAL DUE: $1, 000.00 Please make your checks payable to The living Desert and mail to the attention of Scotty Dunlop. If you have any questions concerning this invoice, please call Membership or Scotty Dunlop (760) 346-5694. r i t _ z_ 111G4V' + A 22 18 ATTACHMENT 5 x' l Martin Langer Director To: Dodie Horvitz March 17, 2003 From: Martin Langer Subject: LA QUINTA CIVIC CONCERT SERIES With the demise of Community Concerts in 1998 we no longer enjoy any local professional music programs, free or optherwise. To fill a need and solve this problem, I offer the following plan which is consistent with performing arts programming provided by most of the other desert communities. I propose we adopt and subsidize a municipal/civic series, ad- mission FREE to residents during the month of October. These outdoor events would be staged and presented in either the new City Mall park, or the LaQuinta Middle School amphitheater. In terms of popular appeal, the series would offer family entertain- ment; multi -cultural and diverse musical programs. Personallv serving pro-bono as the concert producer, my organization with its background and experience offers the willingness and ability to bring this vision to fruition without interrupting the business rhythm of City Hall nor burdening it with an additional work loa.'. Available, on hold, I have the GOLDEN WEST INTERNATIONAL SY`1PHC1`:1k' BAND during the month of October for four consecutive Sundae arrer- noons. This 50-piece musical ensemble offer McCallum quality their extensive repetoire and international reputation. And tilt the frequency and continuity offered, in the form of weekly con- certs, we create a musical series r.hut is unmatched in quality entertainment among desert cities. "his effort should fill an unmet need in an area that is underserv-el crovidin- an important cultural asset to the City and civic re- source as well. This series would reflect the World of good ta�� with its professionalism and reinforce the image or LaQuinta as a City with refined, sophisticated goals. An idea whose time has come. The total cost of $30,000 for the series, (all inclusive, with no hidden charges or extras including talent, sound, technicians, ad- vertising and publicity.) On a personal note: As in the past, I welcome the opportunity to serve the community that I have re- sided in for close to twenty years. 23 49994 El Circulo • La Quinta, CA 92253 33 Cool Brook • Irvine. CA 92612 (760) 564-2111 (949) 854-331419 March 26, 2003 A, City of La Quinta RELAY Dodie Horvitz, Director Community Services 78495 Calle Tampico i FOR LIFE La Quinta, CA 92253 American N, Cancer Society On November 15 & 16, 2003 the American Cancer Society's Desert Palms Area Office will hold the fifth annual Relay For Life event at the Palm Desert High School. This event is a valley -wide affair with the past three years being hosted at Cathedral City High School, Palm Desert Civic Center Park and La Quinta High School. This uplifting experience is the nationwide signature 24 hours yowl/ event of the American Cancer Society. never forget. Dear Ms. Horv itz: Relay For Life *is a celebration of cancer survivors where team members, many of whom are cancer survivors, walk around the track in relay style for 24 hours. A festival atmosphere emerges with music, entertainment, activities and food booths during the entire event. We also have a special tent for cancer survivors and booths that offer cancer -related information. Relay For Life is a grass roots community activity, which brings families, friends and co-workers together. Relay is not just another fund-raiser; it is arelationship-building event. The American Cancer Society reports that 1 in 3 people in the United States is touched by this horrible disease which shows no discrimination when it comes to age, gender or ethnic origin. Everyone has been touched either through a family member, a friend or even themselves. I am enclosing a packet of Sponsorship information that shows the different levels of sponsorship and the related benefits that are available for this year's event. Last year we raised $350,000.00 to provide patient services, education and research to find a cure. I am asking the Council to fund at the $10,000 level and I will work with you to provide the best exposure for the City for your contribution. Susan Francis, our new Executive Director and I will be contacting you shortly to answer any questions you may have. Susan can be reached at the local office on 568-2691 press 3 at the recording or I can be reached at my home at 568-3098. )i_Lacy .24 a Sincerely �(2,.r--tc� Cancer Information Delna Jones Committee Member 1.800.ACS.2345 www.cancer.org Tax ID 94-11703 5 0 20 0 2003 by the American Cancer Society. All rights reserved. 6297.36 A TEAM EVENT TO FIGHT CANCER SPONSORSHIP INFORMATION Palm Desert Relay For Life 2003 Palm Desert High School November 15 & 16, 2003 Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 25 21 RELAY 9I 'A A TEAM EVENT TO FIGHT CANCER $15,000 Presenting Sponsor AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE Sponsorship Menu of Opportunities Opening and Closing Ceremony $10,000 Diamond Sponsor Bandstand and Entertainment Survivor's Tent, and Reception Printed Tribute Program Cancer Control (Education Tent) $ 7,500 Platinum Sponsor Luminaria Sales and Ceremony Media Sponsor (can be multiple) $ 5,000 Gold Sponsor Survivor's Wall of Champions Memorial Wall of Honor Registration Tent Information & Volunteer Booths $ 2,500 Silver Sponsor Balloon Arch East Grand Stand West Grand Stand Cancer Message Track Signs (appr. 25) Kids Entertainment Tent Relay Store Snackbar (John's & Mario's) Information Tent North Goal Post South Goal Post Team Sponsor Movie Tent $1,000 Bronze Sponsor Fundraising Barometer Saturday Night Fever Wishing Well $ 500 Community Sponsor Water station 1 Water station 2 Water station 3 Water station 4 Security station 1 Security station 2 Your charitable contribution to Relay For Life is tax deductible in most cases. Please consult your tax advisor for additional information. '26 22 Updated 3/11/200311:58 AM A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE BASIC SPONSORSHIP BENEFITS FOR: PRESENTING $15,000 DIAMOND $10,000 PLATINUM $7,500 GOLD $59000 SILVER $2,500 �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 27 23 Updated 3/11/200311:58 AM RELAYM 'A A TEAM EVENT TO FMHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS PRESENTING SPONSOR - $159,000 Presenting Name Recognition. Your representative co -hosts the opening and closing ceremonies. You receive special recognition throughout the 24-hour event. You participate in all publicity opportunities. Your banner will be prominently displayed at the entrance to the venue and throughout the facility. Includes one full page ad in THE event program. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company logo is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. Automatic Team Status. Your group/company receives team status including 25 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k National Recognition. Donor receives VISIONARY standing in the American Cancer Society's nationally recognized donor membership club that entitles your to special briefings on cancer research and attendance at an invitation to attend an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISIONARY award. �k Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. r� 24 RELAY 9M ♦ FN ,A A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DPSVRT RELAY FOR LIFE SPONSORSHIP BENEFITS DIAMOND SPONSOR - $109000 Four Opportunities: 1. Bandstand, Dance Floor, Entertainment 2. Celebrating Survivors: Survivor's Tent and Reception, and Survivor's Lap 3. Printed Tribute Program 4. Cancer Control (Education Tent) �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. You are recognized at the opening, luminaria, and closing ceremonies. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. National Recognition. You receive VISIONARY standing in a nationally recognized donor membership group that entitles you to special briefings on cancer research and attendance at an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISONARY award. Automatic Team Status. Your group/company receives team status including 15 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. 29 25 r.. A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS 7 PLATINUM SPONSOR - $ ,500 Two Opportunities: 1. Luminaria Sales and Luminaria Ceremony 2. Media Sponsor (can be multiple) Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and all media. Team Benefits. You receive automatic team status including 10 sponsor shirts �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 3o 26 RELAY 9N 0 A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS GOLD SPONSOR - $59000 Four Opportunities: 1. Survivor's Wall of Champions 2. Memorial Wall of Honor 3. Registration Tent 4. Information & Volunteer Booths �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. * High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �Ar Team Benefits. You receive automatic team status including 10 sponsor shirts. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring -the life-saving work of the American Cancer Society as a Relay sponsor. 31. 27 AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS SILVER SPONSOR - $29500 A TEAM EVENT TO FIGHT CANCER Twelve Opportunities 1. Balloon Arch 3. West Grand Stand S. Kids Entertainment Tent 7. Snack Bar (John's & Mario's) 9. North Goal Post 11. Team Sponsor 2. East Grand Stand 4. Cancer Message Track Signs 6. Relay Store 8. Information Tent 10. South Goal Post 12. Movie Tent Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �k Team Benefits. You receive automatic team status including 10 sponsor t-shirts. ylr Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 28 A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS BRONZE SPONSOR - $19000 Three Opportunities: 1. Fundraising Barometer 2. Wishing Well 3. Saturday Night Fever �r Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, and the program. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 33 29 RELAY9N A TEAM EVENT TO FIGHT CANCER American Cancer Society's Palm Desert Relay For Life Palm Desert High School November 15 & 16, 2003 Sponsorship Pledge Form Yes, please include our name as a sponsor for the Palm Desert Relay for Life 2003 (Please print name as you would like it listed in program. — Program deadline is 10120103) Level Of Sponsorship: Name of Sponsorship Opportunity: Check enclosed (payable to American Cancer Society) Please invoice Contact Name: Address: City Phone E-Mail Authorized By: Date: SPONSOR INFORMATION Company Name: Fax Title State Zip, American Cancer Society Desert Palms Area Office 74-140 E1 Paseo Drive, Suite One Palm Desert, CA 92260 Phone: 760.568.2691, press 3 Fax: 760.341.8783 TAX ID: 94-1170350 24 hours/7 days a week — 1.800.ACS.2345 www.cancer.org 14 30 Desert Palms Area Board of Directors 2002-2003 Alan Abell Carla Abell Jean Benson Elber Cainacho, M.D. 77354 Mallorca Lane 77354 Mallorca Lane 49305 Highway 74, #179 1180 N. Indian Canyon Drive, Indian Wells, CA 92210 Indian Wells, CA 92210 Palm Desert CA 92260 Suite #218 Dyson & Dyson Eisenhower Medical Center Mayor of Palm Desert Palm Springs CA 92262 Medical Director, Desert Regional Honorary Life Member Hospital Stephen Christian Richard De Carlo Lori Edwards Warner Engdahl 73745 El Pasco 428 N Palm Canyon 2595 N Farrell Dr. 39000 Bob Hope Drive Palm Desert CA 92260 Palm Springs CA 92262 Palm Springs CA 92262 Rancho Mirage CA 92270 Palm Desert National Bank Professional Realty Associates The Desert Sun Eisenhower Medical Center Lucy Curci Cancer Center Lucille Fostvedt, M.D. John Gambill Michael Goldman Thomas Jordan 361 Monterey Road 69730 Hwy 111 President Elect 2004 73101 Highway 111, Ste 4 Palm Springs, CA 92262 Rancho Mirage CA 92270 1180 N Indian Canyon Dr, Ste Palm Desert, CA 92260 E218 Retired Physician JMG Gambill CPA Palm Springs CA 92262 Kiner Goodsell Advertising Honorary Life Member Comprehensive Cancer Center of the Desert Paula LaBellarti William Powers Wendy Roberts, M.D. Russ Russell 428 N Palm Canyon 74-750 Hwy 111 President P.O. Box 5578 Palm Springs CA 92262 Indian Wells CA 92210 Board of Directors Palm Springs, CA 92263 Professional Realty Associates 39-700 Bob Hope Dr, Ste 115 Pacific Western Bank Rancho Mirage CA 92270 Union Bank of California Desert Dermatology Medical Associates Jeanne Ruud, BSW, MA Juliann Smith, M.D. Marvin Schurgin Sally West Brooks, 200 Tomahawk Drive 39700 Bob Hope Drive, Suite 38563 Bent Palm Drive RN, PHN, MA Palm Desert, CA 92211 110 Palm Desert, CA 92211 2150 Silverado Circle Rancho Mirage CA 92270 Palm Springs CA 92263 Semi -Retired Social Worker Cancer & Blood Institute Retired Executive Founder of Desert Palms ACS Office Honorary Life Member Leticia Urquiza Renee Cannon Anne Coleman Susan Francis Income Development Community Service Specialist Cancer Control Manager Executive Director Manager 74140 El Pasco, Ste 1 74140 El Pasco, Ste 1 74-140 El Pasco, Ste 1 74-140 El Pasco, Ste 1 Palm Desert CA 92260 Palm Desert CA 92260 Palm Desert CA 92260 Palm Desert CA 92260 Bus: 760-568-2691 Bus: 760-568-2691 Bus: 760-568-2691 Bus: 760-568-2691 Res: 760.568-3547 Res: 760-341-0849 Res: 760-360-5672 Res: 760-340-1588 Cell: 760-774-5728 Cell: Cell: 760-413-6437 Cell: 760.831.7950 Fax: 760-341-8783 Fax: 760-341-8783 Fax: 760-341-8783 Fax: 760-341-8783 E: renee.cannon@cancer.org E: anne.coleman@cancer.org E: Susan.Francis@cancer.org E: leticia.urquiza@cancer.org 35 31 � O O c Cr cD D 3 3 C C. -v CD :3 CD co CD aa)i 0 CD FD' � N <cc —• o Z a) N j O 3 C- 0 n CD 0 0 3 0 3 c a. a6- 3 a' . ca �• a N ?o< cc c C a) cc a) O O 0 cc a) M > >. 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G owe c• o. � o W No CTO a<rA a-,� O� "Ft o c° CD CD a� n 3 n D American Cancer Society* COMMUNITY AND PROFESSIONAL SERVICES The following services and programs are available through the Desert Palms Area Office at no cost to cancer patients and their families. Our office of the American Cancer Society covers the Coachella Valley, Blythe, Needles and the Morongo Basin. ffl!ou are interested in participating in an)! of'these programs, volunteering Your time, or receiving services, caH the area office at (760) 568-2691, and press 3 when the recorded message comes on. SERVICES AVAILABLE: Information & Guidance Services: All American Cancer Society referrals begin with the Information and Guidance Service. Cancer patients and their families may receive information about cancer, the American Cancer Society's services, and community resources. For further information or to inquire about available services, please call the Desert Palms Area at (760) 568-2691, press 3. Support Groups: Support groups offer peer support, education and medical updates. All facilitators for American Cancer Society support groups are trained volunteers, using ACS guidelines. Volunteer Visitor Programs: Volunteers in these programs have undergone cancer treatment themselves. They have received American Cancer Society training in offering individual support services to others. Volunteers will visit newly diagnosed patients in their homes or in the hospital upon request. All requests for volunteer visits should be made through the Desert Palms Area office at (760) 568-2691, press 3. Reach to Recovery: Women who have had breast cancer offer support and information to women who have recently been treated or who are about to begin treatment. Laryngectomy Volunteer Visitors: Men and women undergoing throat or larynx treatment may receive visits from others who have completed treatment and speech training. Pre and post surgery visitations are available. Ostomy Volunteer Visitors: Men and women who are undergoing colon or bladder surgery may receive visits from others who have completed similar treatment. Personal Services: The American Cancer Society also provides these additional services to cancer patients. (Some may require financial screening.) Look Good ... Feel Better: In association with experts in the cosmetic industry, cancer patients are provided with hands-on experience using makeup, turbans, scarves and wigs to enhance their personal appearance during and after radiation therapy and chemotherapy. The program is free and each participant receives a gift package of cosmetics. For information and reservations, call (760) 568-2691, press 3. Wig Bank: A selection of free wigs and turbans are available for women with hair loss. A wig consultant will be at the office for this service on Thursdays from 12:30 p.m. to 2:45 p.m. Please call (760) 568-2691, press 3 for a appointment. Donations of new and "experienced" wigs are welcome! Transportation: Gasoline mileage reimbursement and/or volunteer drivers may be available to help patients get to and from treatments. All requests for transportation assistance may be made through the Desert Palms Area office by calling (760) 568-2691, press 3. 74-140 El Paseo, Suite 1 Palm desert, CA 92260 (760) 56802691 FAX (760) 341-8783 1-800-ACS-2345 www.cancer.org 33 Pg.2 Medical Equipment Loans: Hospital beds, wheelchairs, walkers and other pieces of durable medical equipment may be available on loan to cancer patients. Equipment loans are available for patients in the Hi - Desert, Coachella Valley and Blythe areas. Call the Desert Palms Unit office at (760) 568-2691, press 3 for more information. Gift Items: The Desert Palms area office may be able to provide wigs, breast prostheses, stoma covers and other supplies as needed. Call (760) 568-2691, press 3 for information. Guest Rooms: Free or discounted housing at local hotels may be available for patients not requiring inpatient hospitalization and who must travel more than 50 miles one way for daily treatments. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. PREVENTION AND EARLY DETECTION EDUCATION: The AmericanCancer Society has a mission to alleviate the impact of cancer by educating the public about cancer prevention and early detection. The following programs are offered periodically. Programs may be scheduled for local civic groups, religious groups and businesses by calling the Desert Palms Area office at (760) 568-2691, press 3 when the recorded message comes on. Breast Health: October is Breast Health Awareness Month. American Cancer Society facilitators have been trained in the "Tell A Friend" program, designed to teach women the basic components of breast health. Women learn about mammograms, clinical breast exams, and are taught to do breast self -exam. "The Great American Smokeout" and Teens Kick Ash: The Great American Smokeout is a yearly campaign since 1976. Each year on the Thursday before Thanksgiving, smokers nationwide attempt to give up tobacco products for 24 hours. The "Teens Kick Ash" campaign is a youth anti -tobacco legislative advocacy education program. Call the Desert Palms area office at (760) 568-2691, press 3 if you would like your group or business to participate in this major annual event. Smoking Cessation: The American Cancer Society provides a "Quit Smoking" packet with no-nonsense supportive information and referral to smoking cessation programs currently available. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. Colorectal Cancer Prevention: March is Colorectal Cancer Prevention month. Colorectal cancer is the thir most common cancer (excluding skin cancer) of American men and women. An estimated 135,400 cases and 57,700 deaths in 2001. The survival rate for colorectal cancer is nearly 90% when the cancer is diagnosed early, but only 40% are caught in this early stage. Nutrition & Physical Activitv: The link between good nutrition, physical activity and cancer risk reduction is explored in three programs. "Eat Right and Exercise" campaign and the "Changing the Course" curriculum, present ACS nutritional guidelines for K-12, food servers and the general adult population. "Nutrition for the Cancer Patient" is a module designed to assist cancer patients and their caregivers with nutritional challenges they may face before, during and after treatment. Cancer Awareness Month: April is recognized as "Cancer Awareness Month", a program sponsored by c American Cancer Society to increase awareness about cancer prevention and early detection. Cancer education programs and low-cost screenings may be available throughout the entire Coachella Valley. Call the Desert Palms Area office, (760) 568-2691, press 3, if you would like to schedule an event or to learn about events in your area. Skin Cancer Awareness: May is, "Skin Cancer Awareness Month". Everyone is at risk for skin cancer. Find out how you can reduce your risk. Education programs and speakers are available. Call the Desert Palms Office at (760) 568-2691, press 3, for information. Prostate Cancer Awareness Month: June is, "Prostate Cancer Awareness Month". Informed decision making information and one-on-one patient visitation is available. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. VOLUNTEER YOUR TALENTS!!! Contact the Desert Palms Area office at (760) 568-2691, press 3. The American Cancer Society accepts no government funds, but operates through generous contributions from businesses and the general public. The American Cancer Society works hand -in -hand with the National Cancer Institute by supporting research at leading scientific institutions in California and the nation. 1 WFILES\HDRIVE\SERVICES&PROGRAMS\SHORT DOC Updated 5/29/2002 '1a 34 ATTACHMENT 7 June 13, 2003 Staff Outline for 2003/2004 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • A-3 - Review of budget process • A-6 - Review of budget format • B-1 - Present Organizational Chart • B-7 - Review of community profile which compares changes in the categories listed. • C-2 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. • B-3 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. . • B-4 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • Section E - Explanation of Department by Department overviews of City operations 19 35 • E-9 & E-10 - Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-9 and E-10 are contained in each budget document. • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. 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