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2003 07 22 CCeaf 4 4 adja City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, July 22, 2003 - 2:00 P.M. Beginning Resolution No. 2003-55 Ordinance No. 388 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH CITY'S LEGAL COUNSEL REGARDING PENDING LITIGATION, COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA, RIVERSIDE SUPERIOR COURT CASE NO. INC 010827, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a). City Council Agenda 1 July 22, 20@0 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR, TIM JONASSON, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT: 46-055 JEFFERSON STREET (APN 649-071-009) - PROPERTY OWNER/NEGOTIATOR: ELLIS & HELEN WAH; 46-115 JEFFERSON STREET (APN 649-071-01 1) - PROPERTY OWNER/NEGOTIATOR: DAVID F. & PATRICIA L. PETERSON; 46-145 JEFFERSON STREET (APN 649-071-012) - PROPERTY OWNER/NEGOTIATOR: BILL & SUZIE WAGGONER; 46-175 JEFFERSON STREET (APN 649-071-013) - PROPERTY OWNER/NEGOTIATOR: EUGENE T. & CAROL A. FEACK; VACANT PROPERTY (APN 649-071-014) - PROPERTY OWNER/ NEGOTIATOR: DAVID A. & CAROL A. ELROD; 46-235 JEFFERSON STREET (APN 649-071-015) - PROPERTY OWNER/NEGOTIATOR: MILAN & MILA NIKOLICH; 46-305 JEFFERSON STREET (APN 649-071-016) - PROPERTY OWNER/ NEGOTIATOR: PATSY ROLLAND; 46-335 JEFFERSON STREET (APN 649-071- 017) - PROPERTY OWNER/NEGOTIATOR: SHEILA A. KRAKOFF; 46-395 JEFFERSON STREET (APN 649-071-018) - PROPERTY OWNER/NEGOTIATOR: TIMOTHY K. REYNOLDS; 46-425 JEFFERSON STREET (APN 649-071-019) - PROPERTY OWNER/NEGOTIATOR: RONALD ASTORGA; VACANT PROPERTIES (APN 649-071-008, 020, 021, 029) - PROPERTY OWNER/NEGOTIATOR: JEFF L. & PATRICIA C. LILLEY; 46-170 JEFFERSON STREET (APN 649-090-001) - PROPERTY OWNER/NEGOTIATOR: HARVEY A. & AUDREY R. MILLS; 46-200 JEFFERSON STREET (APN 649-090-002) - PROPERTY OWNER/NEGOTIATOR: ELAINE L. & ROBERT L. CULP; 46-250 JEFFERSON STREET (APN 649-090-003) - PROPERTY OWNER/NEGOTIATOR: EMMA RACKIE; 46-280 JEFFERSON STREET (APN 649-090-004) - PROPERTY OWNER/NEGOTIATOR: EDWARD E. & MARIE A. WALDO; VACANT PROPERTY (APN 649-090-005) - PROPERTY OWNER/ NEGOTIATOR: WILLIAM HALL; 46-390 JEFFERSON STREET (APN 649-090-006) - PROPERTY OWNER/NEGOTIATOR: MIRTA RODRIGUEZ; VACANT PROPERTY (APN 649-090-007) - PROPERTY OWNER/NEGOTIATOR: CHARLES J. & ALICE S. ZILINSKY; 46- 450 JEFFERSON STREET (APN 649-090-008) - PROPERTY OWNER/NEGOTIATOR: SUE F. STEDING; 46-480 JEFFERSON STREET (APN 649- 090-009) - PROPERTY OWNER/NEGOTIATOR: JOHN D. & JACY P. ALEXANDER; 80-020 VISTA GRANDE (APN 649-141-001) - PROPERTY OWNER/NEGOTIATOR: LEONARD C. & MARGARET R. HENDERSON. RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. City Council Agenda 2 July 22, 2003 When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF A CALIFORNIA POLICE OFFICERS ASSOCIATION AWARD TO LT. GREG AMMONS WRITTEN CORRESPONDENCE - .NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 1, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JULY 15, 2003. 2. TRANSMITTAL OF TREASURER'S REPORT DATED MAY 31, 2003. 3. TRANSMITTAL OF REVENUE AND EXPENDITURE REPORTS DATED MAY 31, 2003 AND INVESTMENT SUMMARY REPORT FOR THE QUARTER ENDING JUNE 30, 2003. 4. APPROVAL OF POSITION DESCRIPTIONS FOR EXECUTIVE ASSISTANT AND INFORMATIONAL SERVICES ANALYST. 5. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE FINANCE DIRECTOR AND TWO MEMBERS OF THE INVESTMENT ADVISORY BOARD TO ATTEND THE 2003 LOCAL AGENCY INVESTMENT FUND (LAIF) CONFERENCE SEPTEMBER 25-26, 2003, SACRAMENTO, CALIFORNIA. 6. APPROVAL OF CONTRACT CHANGE ORDER NO. 2 FOR A CONTRACT TIME EXTENSION AND ACCEPTANCE OF PROJECT NO. 2001-09, CITYWIDE MISCELLANEOUS IMPROVEMENTS. 3. City Council Agenda 3 July 22, 2003 7. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 29963, CORAL MOUNTAIN COURT (BAUMANN FAMILY TRUST). 8. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH MOFFATT & NICHOL ENGINEERS TO PREPARE THE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE OF PROBABLE CONSTRUCTION COSTS FOR THE EISENHOWER DRIVE BRIDGE AND DRAINAGE IMPROVEMENTS, PROJECT NO. 2001-06. 9. ADOPTION OF A RESOLUTION ACCEPTING A GRANT DEED CONVEYING PERPETUAL EASEMENT TO THE CITY FOR EMERGENCY ACCESS AND PUBLIC UTILITY PURPOSES ON TOM FAZIO LANE SOUTH IN THE QUARRY AT LA QUINTA. 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT- FOR TRACT NO. 31289, LAKE LA QUINTA, LAKEFRONT INVESTORS, INC. BUSINESS SESSION 1. CONSIDERATION OF A RESOLUTION APPROVING THE FISCAL YEAR 2003/2004 CITY OF LA QUINTA BUDGET AND ESTABLISHING THE CITY'S APPROPRIATION LIMIT. A. RESOLUTION ACTION 2. CONSIDERATION OF: (1) A MODIFICATION TO THE MEMORANDUM OF UNDERSTANDING WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) FOR REGIONAL PM10 STREET SWEEPING SERVICES FOR FISCAL YEAR 2003/04 AND (2) AN APPROPRIATION OF FUNDS FROM THE SOUTH COAST AIR QUALITY FUND. A. MINUTE ORDER ACTION 3. CONSIDERATION OF REQUEST FOR PROPOSALS FOR ADDITIONS TO THE ARCH SCULPTURE ARTWORK. A. MINUTE ORDER ACTION 4. CONSIDERATION OF PARTICIPATION IN THE PROPOSED COACHELLA VALLEY ANIMAL CAMPUS. A. MINUTE ORDER ACTION City Council Agenda 4 July 22, 2003 5. CONSIDERATION TO AWARD A CONTRACT TO CONSTRUCT THE AVENIDA LA FONDA STREET ENHANCEMENTS, PROJECT NO. 2002-05, AND TO ADOPT A RESOLUTION MAKING FINDINGS PURSUANT TO HEALTH & SAFETY CODE SECTION 33445(a) AND CONSENTING TO THE EXPENDITURE OF FUNDS FOR THE AVENIDA LA FONDA STREET ENHANCEMENT PROJECT. A. MINUTE ORDER ACTION B. RESOLUTION ACTION 6. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 386, AMENDING THE LA QUINTA CITY CHARTER AND MUNICIPAL CODE CHAPTER 2.04 (CITY COUNCIL COMPENSATION AND REIMBURSEMENT). A. ADOPT ORDINANCE NO. 386 ON SECOND READING 7. CONSIDERATION OF SECOND READING OF ORDINANCE NO. 387, CHANGING 2.33 ACRES OF LAND CURRENTLY DESIGNATED COMMUNITY COMMERCIAL (CC) TO LOW DENSITY RESIDENTIAL (RL) AT THE NORTHEAST CORNER OF CALEO BAY AND VIA FLORENCE — ZONE CHANGE 2003-1 14. A. ADOPT ORDINANCE NO. 387 ON SECOND READING STUDY SESSION 1 . DISCUSSION REGARDING THE FACILITY USE POLICIES. REPORTS AND INFORMATIONAL ITEMS 1. CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (OSBORNE) 4. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) (ADOLPH) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 8. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 9. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 10. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 11. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TYLER) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 15. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 1.! City Council Agenda 5 July 22, 2003 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. CITY COUNCIL CALENDAR 4. BUILDING AND SAFETY DIRECTOR'S MONTHLY REPORT FOR JUNE, 2003 5. COMMUNITY DEVELOPMENT DIRECTOR'S MONTHLY REPORT FOR JUNE, 2003 6. COMMUNITY SERVICES DIRECTOR'S REPORT FOR JUNE, 2003 7. FINANCE DIRECTOR'S REPORT - NONE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT FOR JUNE, 2003 9. POLICE CHIEF'S MONTHLY REPORT FOR JUNE, 2003 10. FIRE CHIEF'S QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS — NONE RECESS TO REDEVELOPMENT AGENCY MEETING ADJOURN TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS 1. YMCA'S ART WALL PRESENTATION City Council Agenda 6 July 22, 2003 PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC MEETING/HEARING ON LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT NO. 89-1, FISCAL YEAR 2003/2004. A. RESOLUTION ACTION 2. PUBLIC HEARING ON: (1) ADOPTION OF A RESOLUTION OF THE CITY COUNCIL APPROVING THE SETTING AND PLACEMENT OF RESIDENTIAL WASTE COLLECTION AND SERVICE FEES ON THE TAX ROLLS FOR RESIDENTIALLY DEVELOPED PROPERTY; (2) ADOPTION OF A RESOLUTION SETTING COMMERCIAL AND ROLL -OFF WASTE COLLECTION AND SERVICE FEES; AND (3) AN APPROPRIATION FOR DISPOSAL CHARGE RECONCILIATION FOR FISCAL YEARS 1998/1999 AND 1999/2000. A. RESOLUTION ACTION(S) 3. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL PROPERTY LOCATED AT 52-665 AVENIDA RAMIREZ BY AND BETWEEN CHRISTIN JOHNSON AND THE LA QUINTA REDEVELOPMENT AGENCY AND AUTHORIZATION FOR THE EXECUTIVE DIRECTOR TO EXECUTE THE NECESSARY DOCUMENTS. A. MINUTE ORDER ACTION 4. JOINT PUBLIC HEARING BETWEEN THE CITY COUNCIL AND THE REDEVELOPMENT AGENCY TO APPROVE AN AGREEMENT TO SELL REAL PROPERTY LOCATED AT 53-275 AVENIDA RAMIREZ BY AND BETWEEN GRACIELA CANTU AND THE LA QUINTA REDEVELOPMENT AGENCY AND AUTHORIZATION FOR THE EXECUTIVE DIRECTOR TO EXECUTE THE NECESSARY DOCUMENTS. A. MINUTE ORDER ACTION City Council Agenda 7 July 22, 2003 ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on August 5, 2003 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Phyllis Manley, Deputy City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, July 22, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, July 18, 2003. DATED: JULY 18, 2003 PHYLLIS MANLEY, Deputy City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 8 July 22, 2003 0 PRESENTATION: LA QUINTA POLICE 78-495 Calle Tampico La Quinta, California 92253 (760) 863-8990 Date: July 8, 2003 To: Honorable Mayor and Members of the City Council From: John Horton, Chief of Police Subject: California Peace Officer's Association — Award of Distinction Presented to Lieutenant Greg Ammons The California Peace Officer's Association awarded their prestigious `Award of Distinction' for the year 2002 to Lieutenant Greg Ammons of the La Quinta Police Department for his achievements while assigned as the La Quinta Police Department's Special Enforcement Team Supervisor from October 1999 through December 2002. He was the only recipient of this very competitive award in Riverside County for the year 2002. His selection for the award was based on numerous accomplishments, which are highlighted by the bullet - points below. For additional details refer to the attached Press Release. • Successfully Implemented several new law enforcement programs which resulted in an overall decrease in the Uniform Crime Rate by 4% during the year 2002 Highway 111 Corridor Robbery Prevention Program Burglary and Theft Prevention Program Gang and Violent Crime Suppression Program Enhanced Traffic Enforcement Program • Traffic Enforcement Team expanded from 1 officer to 5 officers • He became a certified Motor Sergeant and subsequently the first Motor Lieutenant in Department History • Created a 5-Year Projection Plan for the expansion of Police Services • Implemented a computer generated traffic accident system (Crossroads Collision Database) • Created and implemented the new La Quinta Police Department Website LA QUINTA POLICE 78-495 Calle Tampico La Quinta, California 92253 (760) 863-8990 PRESS RELEASE July 8, 2003 FROM: JOHN HORTON, CAPTAIN CHIEF OF POLICE SUBJECT: AWARD OF DISTINCTION From: CALIFORNIA PEACE OFFICERS ASSOCIATION PRESENTED TO: LIEUTENANT GREG AMMONS, LA QUINTA POLICE DEPARTMENT At their annual Training Conference on May 20, 2003, the California Peace Officer's Association awarded their prestigious `Award of Distinction' to Lieutenant Greg Ammons of the La Quinta Police Department for his achievements while assigned as the La Quinta Police Department's Special Enforcement Team Sergeant (Supervisor) from Ocotober 1999 through December 2002. Lieutenant Ammons was promoted to his current rank of Lieutenant in April 2003. He is the only 2002 Law Enforcement recipient of this award in Riverside County. During the three-year period for which the award is presented, Lt. Ammons was responsible for successfully implementing many new law enforcement programs in one of the fasting growing cities in the State of California. During this period the city's population increased from 22,000 to more than 30,000 citizens. Under his supervision, the Traffic Enforcement Team increased from one traffic officer to five traffic officers, including two motor officers. He also successfully completed motor officer school in 2002 and became a certified motor sergeant. He subsequently became the first Motor Lieutenant in the history of the Riverside County Sheriffs Department and La Quinta Police Department. He implemented a computer generated traffic accident system (The Crossroads Collision Database) to track traffic accidents and citations to more effectively and efficiently deploy our traffic units in the city. This new system dramatically improved the deployment of our traffic units to the most critical locations for enforcement purposes. In 1999, when he was assigned to his position, he created a 5-year projection plan for the expansion of Police Services in relation to the growth of the city. This plan has been instrumental in assisting the city of La Quinta to plan and coordinate for additional police services as the city continues to increase in population. In 2002 he was assigned to create and implement the new La Quinta Police Department Website. This new interactive Website became a reality on May 1, 2003 and provides the citizens of La 19 Quinta with much needed information as well as a means to communicate with members of the Police Department. In 2002 he was also assigned the responsibility of implementing and directing several new Community Policing Programs. Together with his Special Enforcement Team and numerous off - duty deputies working on an overtime basis he implemented The `Highway 111 Corridor Robbery Prevention Program', `Burglary and Theft Prevention Program', `Gang and Violent Crime Suppression Program', Enhanced Traffic Enforcement Program' and `Village Bicycle Patrol Program.' All of these programs have been very successful. During the year 2002, the overall crime rate in the city was reduced 4% in large part because of these programs. Lieutenant Ammons was unable to receive his award at the CPOA Conference on May 20, 2003, in Monterey, Ca., as he was assigned during the same time period to care for the wife and family of our Deputy Bruce Lee who was killed on duty, just a few days earlier. His award will be presented to him at the La Quinta City Council Meeting on Tuesday July 22, 2003 at 3:00 pm. 11 COUNCIL/RDA MEETING DATE: JULY 15, 2003 ITEM TITLE: Demand Register Dated July 15, 2003 RECOMMENDATION: Approve Demand Register Dated July 15, 2003 BACKGROUND: Prepaid Warrants: 54540 - 545761 297,885.86 54577 - 545951 620,792.26 Wire Transfers} 4145994.43 P/R 11199 - 112841 1275933.53 P/R Tax Transfers} 329215.78 Payable Warrants: 54596 - 547221 3,6685744.22 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash -RDA $5,162,566.08 $2,165,965.44 $25996,600.64 John k. Falconer, Finance Director AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING 1 '' CITY OF LA QUINTA BANK TRANSACTIONS 6/25/03 - 7/09/03 6/30/03 WIRE TRANSFER - DEVELOPER PAID LAND $163,588.50 7/03/03 WIRE TRANSFER - DEFERRED COMP $8,106.31 7/03/03 WIRE TRANSFER - CREDIT UNION $5,942.00 7/03/03 WIRE TRANSFER - PERS $11,663.62 7/02/03 WIRE TRANSFER - RDA ESCROW $88,255.00 7/09/03 WIRE TRANSFER - RDA ESCROW $93,471.00 7/07/03 WIRE TRANSFER - PERS MEDICAL INSURANCE $43,968.00 TOTAL WIRE TRANSFERS OUT $414,994.43 131 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:46PM 07/09/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 54596 07/09/03 &02034 SUSAN MONTANA 25.00 54597 07/09/03 &02035 TECHRA TECH 100.00 54598 07/09/03 &02037 K C DEVELOPMENT 44.55 54599 07/09/03 &02038 LORRAINE MARTINEZ 300.00 54600 07/09/03 &02039 STONECREST MARBLE 50.00 54601 07/09/03 &02040 KEVIN WAHLSTROM 200.00 54602 07/09/03 &02041 HENRY'S MASONRY INC 5.00 54603 07/09/03 &02042 TOLL BROTHERS INC 533.77 54604 07/09/03 ACE007 ACE BUSINESS MACHINES 70.00 54605 07/09/03 ALB006 ALBERTSONS STORE #6567 100.96 54606 07/09/03 AME027 AMERICAN ASSOC CODE ENF 60.00 54607 07/09/03 AME200 AMERIPRIDE UNIFORM SVCS 54.97 54608 07/09/03 AN1050 ANIMAL CARE EQUIPMENT 446.76 54609 07/09/03 AUT030 AUTOMATED TELECOM 43.05 54610 07/09/03 AVA10.0 AVAYA INC 1249.65. 54611 07/09/03 AZT200 AZTEC RENT -A -CAR 140.32 54612 07/09/03 BER150 BERRYMAN & HENIGAR INC 29746.16 54613 07/09/03 BES100 BEST BUY CO INC HRS USE 960.89 54614 07/09/03 CAD010 CADET UNIFORM SUPPLY 314.38 54615 07/09/03 CAL140 CAL CONTRACTORS SUPPLIES 155.36 54616 07/09/03 CAL237 CALIFORNIA OVERNIGHT 74.95 54617 07/09/03 CAL240 CALIFORNIA POOLS & SPAS 107.00 54618 07/09/03 CDW050 CDW GOVERNMENT INC 4590.22 54619 07/09/03 CHE050 CHECKMATE EXCHANGE 174.35 54620 07/09/03 CLA075 CLASSIC PARTY RENTAL 770.52 54621 07/09/03 COA010 COACHELLA VLY ARCHAEOLOGI 100.00 54622 07/09/03 COA060 COACHELLA VALLEY MOSQUITO 222209.51 54623 07/09/03 COA071 COACHELLA VALLEY PRINTING 7783.78 54624 07/09/03 COA075 COACHELLA VALLEY UNIFIED 352414.00 54625 07/09/03 COA082 COACHELLA VALLEY WATER 80653.00 54626 07/09/03 COA083 COACHELLA VALLEY WATER 602599.33 54627 07/09/03 COM015 COMPUTER U LEARNING CENTR 1718.75 54628 07/09/03 COR005 CORA CONSTRUCTORS 3240.00 54629 07/09/03 COR150 CORPORATE EXPRESS 298.27 54630 07/09/03 COU400 COURTMASTER SPORTS INC 145.00 54631 07/09/03 CRA050 DANIEL CRAWFORD JR 116.32 54632 07/09/03 CUR200 CURTCO ROBB MEDIA 1248.00 54633 07/09/03 CVA010 C V A G 50000.00 54634 07/09/03 DBX100 DBX INC 23031.00 54635 07/09/03 DDP100 DD PAINTING INC 1200.00 54636 07/09/03 DES010 DESERT BUSINESS MACHINES 131.19 54637 07/09/03 DES013 DESERT COMMUNITY COLLEGE 227812.87 54638 07/09/03 DES018 DESERT ELECTRIC SUPPLY 725.91 54639 07/09/03 DES051 DESERT SANDS UNIFIED SCHL 1096327.74 54640 07/09/03 DES060 DESERT SUN PUBLISHING CO 5286.92 54641 07/09/03 DES065 DESERT TEMPS INC 1611.10 54642 07/09/03 DES300 DESERT WILLOW GOLF RESORT 675.00 .11 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:46PM 07/09/03 CITY OF LA QU.INTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 54643 07/09/03 DKS100 DKS CONTRACTING & ENG 243515.87 54644 07/09/03 DOD100 DODGE CITY 75.01 54645 07/09/03 DUN200 KATHY DUNHAM 485.10 54646 07/09/03 EAR010 EARTH SYSTEMS SOUTHWEST 2700.00 54647 07/09/03 EVA050 DAVID EVANS & ASSOC INC 36059.42 54648 07/09/03 EXP200 EXPRESS DETAIL 825.00 54649. 07/09/03 FED010 FEDERAL EXPRESS CORP 378.26 54650 07/09/03 FIR017 FIRST CHOICE SERVICES 252.44 54651 07/09/03 GAL050 GALL'S INC 784.85 54652 07/09/03 GAT015 GATEWAY BUSINESS 1876.00 54653 07/09/03 GMA100 GMA 3780.78 54654 07/09/03 GOL200 GOLF MAGAZINE ACCOUNT SVC 15.94 54655 07/09/03 GRA010 GRANITE CONSTRUCTION CO 164.01 54656 07/09/03 HAR100 JOHN HARDCASTLE 32.40 54657 07/09/03 HIG010 HIGH TECH IRRIGATION INC 549.94 54658 07/09/03 HOA010 HUGH HOARD INC 649.75 54659 ** AP CHECK RUN VOID ** 54660 07/09/03 HOM030 HOME DEPOT 6493.06 54661 07/09/03 HTE100 HTE INC 41052.86 54662 07/09/03 IAE100 IAEM 150.00 54663 07/09/03 IMA100 IMAGE SOURCE 95.90 54664 07/09/03 IMP012 IMPERIAL IRRIGATION DIST 6726.00 54665 07/09/03 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 54666 07/09/03 KMR100 KMRJ-FM MITCHELL MEDIA 250.00 54667 07/09/03 KRI100 BRUCE KRIBBS CONSTRUCTION 13675.00 54668 07/09/03 KUS050 KUSTOM SIGNALS INC 140.00 54669 07/09/03 KUS100 KUSTOM IMPRINTS 875.45 54670 07/09/03 LEA020 LEAGUE OF CALIF CITIES 140.00 54671 07/09/03 L00010 LOCK SHOP INC 57.86 54672 07/09/03 LOP050 RAY LOPEZ ASSOCIATES 300.00 54673 07/09/03 LUN050 LUNDEEN PACIFIC CORP 44512.79 54674 07/09/03 MCDO10 MC DOWELL AWARDS 240.72 54675 07/09/03 MIR010 MIRASOFT INC 15675.00 54676 07/09/03 MIT200 MITY-LITE INC 583.62 54677 07/09/03 M00095 MOORE MAINTENANCE & 104.98 54678 07/09/03 MOY100 RICARDO MOYA DBA 685.00 54679 07/09/03 MUN010 MUNI FINANCIAL SERV INC 9331.44 54680 07/09/03 NAW010 RON NAWROCKI 500.00 54681 07/09/03 NEX010 NEXTEL COMMUNICATIONS 1247.74 54682 07/09/03 NIC101 NICKERSON & ASSOC INC 7645.00 54683 07/09/03 ORC100 OSCAR ORCI 46.80 54684 07/09/03 ORRO25 ORR BUILDERS 2780.00 54685 07/09/03 PIT010 PITNEY BOWES MAILING SYS 1366.00 54686 07/09/03 PIT100 NOEL PITTMAN 77.00 54687 07/09/03 PRI020 THE PRINTING PLACE 64.65 54688 07/09/03 RAL050 RALPHS GROCERY CO 143.98 54689 07/09/03 RAS020 RASA - ERIC NELSON 5741.50 54690 07/09/03 RAS035 CHARLOTTE RASHMI-GRAFF 224.00 54691 07/09/03 RIV080 RIVERSIDE COUNTY HEALTH 1520.00 1.� li ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:46PM 07/09/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 54692 07/09/03 RIV100 RIVERSIDE COUNTY SHERIFFS 323694.40 54693 07/09/03 RIV110 RIVERSIDE COUNTY SHERIFFS 5188.80 54694 07/09/03 RIV120 RIV COUNTY SUPERINTENDENT 123941.90 54695 07/09/03 SAX100 SAXON ENGINEERING SERVICE 4930.00 54696 07/09/03 SEL020 SELECT FIRST AID 1024.29 54697 07/09/03 SHAO05 SHADE STRUCTURES 2176.00 54698 07/09/03 SMA010 SMART & FINAL 100.46 54699 07/09/03 SMI010 MARILYN SMITH 72.17 54700 07/09/03 SOCO10 THE SOCO GROUP INC 25.86 54701 07/09/03 SOU007 SOUTHWEST NETWORKS, INC 6465.30 54702 07/09/03 SOU009 SOUTWEST AQUATICS INC 368.00 54703 07/09/03 SOU100 SOUTHLAND GEOTECHNICL INC 1891.00 54704 07/09/03 STA049 STAPLES BUSINESS ADVANTGE 2551.81 54705 07/09/03 SUN075 SUNLINE TRANSIT AGENCY 208.75 54706 07/09/03 SUN080 SUNLINE SERVICES GROUP 123.61 54707 07/09/03 TAG100 TAG/AMS INC 50.00 54708 07/09/03 TAR050 TARGET/DAYTON'S 59.80 54709 07/09/03 TDD052 T D DESERT DEVELOPMENT 175.68 54710 07/09/03 TH0125 LORNA THOMPSON 98.00 54711 07/09/03 TOP010 TOPS'N BARRICADES INC 103.76 54712 07/09/03 TRA007 TRAFFEX ENGINEERS INC 4907.98 54713 07/09/03 URB100 PETER URBON 3750.00 54714 07/09/03 VID050 VIDEO DEPOT 15.92 54715 07/09/03 WAL010 WAL MART COMMUNITY 317.78 54716 07/09/03 WAS011 WASTE MANAGEMENT OF THE 114.00 54717 07/09/03 WES020 WEST GROUP 129.30 54718 07/09/03 WHI010 WHITE'S STEEL 24.97 54719 07/09/03 WIR100 WIRELESS WEST 56.25 54720 07/09/03 WLC100 WLC ARCHITECTS INC 3509.39 54721 07/09/03 XER010 XEROX CORPORATION 4062.37 54722 07/09/03 YOU100 YOUNG ENGINEERING SERVICE 4270.00 CHECK TOTAL 31668,744.22 z N M lG N M O O Q Q . 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H H H H O O z Lr) a z D z D z D z D z D z w cn h-I H H H H a r� z xx: x£ x a H H H < Q w x x x x x W w m cn U m az W H O O O O O cD W W W w O O z FC O U U U U U < a H 3 3 H a s H ►4 z W E 4 H E-+ F, H O a cn m cn U cn x U O U O U z W as H a n a a x a x U >1 < a o W w H H w H w w O O z a O n a a a a a U)U) H x cz U a C4 a a n H (� (� (� (� W x F-I H a w W O cn z H Lu w z O > O O O O O O . I O O Cl 0 O O O O D O }I U H In O n r-I O a H O a ri O a ri Cl a ri O a r-I O cn N O cn r-I O H O r-I cx O r-I a O '-i U H O cz r-I O rz O r-I D v 4:. U H H FC FC FC �C W x H H a W W O r>+ U > 3 3 3 3 3 3 3 3 3 3 3 X X ?I 21 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:02AM 07/02/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 54577 07/02/03 &02036 TRILOGY GOLF CLUB 200.00 54578 07/02/03 CAL065 CALIF JOINT POWERS INS 606767.00 54579 07/02/03 CAL167 CALPERS LONG-TERM CARE 1.00 54580 07/02/03 CHA300 JOSE CHAVEZ 175.00 54581 07/02/03 CIR010 CIRO'S RESTORANTE 250.93 54582 07/02/03 COA005 CITY OF COACHELLA 7300.00 54583 07/02/03 DES051 DESERT SANDS UNIFIED SCHL 280.00 54584 07/02/03 GAS010 GASCARD INC 1661.07 54585 07/02/03 LAQ050 LA QUINTA CITY EMPLOYEES 530.29 54586 07/02/03 LAQ051 LA QUINTA CLIFF HOUSE 134.04 54587 07/02/03 MOR025 RUBEN MORALES 150.00 54588 07/02/03 NUN100 ANICETO NUNEZ 150.00 54589 07/02/03 POW300 POWER PERSONNEL INC 924.80 54590 07/02/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 54591 07/02/03 SOU010 SOUTHERN CALIF GAS CO 747.64 54592 07/02/03 STA044 DARREN STANLEY 62.50 54593 07/02/03 UNIO05 UNITED WAY OF THE DESERT 181.00 54594 07/02/03 VER200 VERIZON 360.23 54595 07/02/03 WAL100 BUZZ WALTZ 490.26 CHECK TOTAL 620,792.26 22 z O) .--1 N i ri M -I Ln c N Ui M N O E-+ Z M 0 I N O o W C7 x H r>+ CA W H W H W H rn rn H W H W H W H W H E W H a) rn H E W H z W H E W H Ha Oo c E--1 0 O 0 O 0 O 0 O o O M CS1 o O o O r O rn N a O o O 0 O o z W 2: >+ E4 z �::) O O (D (N O a) U-) N r r 1-1 Q .-1 r '-1 O Ln N O O M r O 00 N r 1 lD O M Ui v (M rl O U7 H O tf') ri aa4 r cM 0 O M N 0 O 0 O o O M Ol o O o O r O rn N O o O O 0 N u) z H r lD r o Cl) . 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H O H O o z W > a Q U " E" w o z W U U 0 cn ati H 0 H z 0 0 z w > a H U h1 44 w o a w U U O v) w w U W H 0 O> 1 z H C� H � > z H a fY) E O z M N I In O H Ln 1 �T o O O � H x ' a < ro w ao a 1 0 0 r4 H a W pq �o Lr) vT 0 o r 0 0 o o 0 o rn ao Ln o 0 o 0 0 0 0 o 0 w c o o 0 o o 0 rn DD LO rn OD Ln a z r M U-) N w r-1 U7 �H OD M N Ql O l0 r M l0 U") lD lD M .-1 l0 Ql �O M N N r-1 lD lD 01 O lD 01 O l0 H z 0 O O O V' O -q O O O O 0 O a) N O H ' i r U7 N O Ln O O U) (M M Ln N M Lr) N (U,) rt 1-1 o 0 0 0 0 0 -+ N o '-i 0 a� 0 -1 o O o a x cn U W cn i-1 to H W FC, U) 0 }+ 0 W fn o Or 1) a4 1 W z QQ >4 a a r.� U) 0 z w a U a 0 �' o H H a z O a H z o h w a L) s z O as H z o h w a v U E w EH I z o `' M w a v N w < x " U) o� W z o U) a a H U a a W x a 0 U Gu ° H H U H w z :D o z U a U) w o U z H n cUn U a W H v H z a a O x w H u H z :D a a U)N a 9 O �. z Wm Z z D z 0 w H z Q z0 D 0 }1 U H U H 2 U > I'D (") O cV o w Ln lD O a Q a -4 Ul O O+ r> a N O a O E o O '4 z O z _ ?' \J 23 z O 00 E• 2 M 0 N O CN a co W E• 01 rn E-H E co E� w W E-+ rn E- 01 rn E- x W E-H x W E-+ W Ei O c E, O ap O U-) Ln N 0'1 M O Ln O O OD O N i l0 N � N O W ?4 z O N l0 N M I— a• r N l0 H O N (M C0 N O N 01 a 0 N O O O ap 0 U-) cr lD O J O O M N t0 tD (N U) Hcz 0 O Z I H 0 0 H W H p > z H Z H z O H a H x U to A w M z a < E-4 O E+ Ix O 0 z w > N a Q U E• > O U) H EH rz U O 0 z Ei W 0> U N OD al Cl1 > V' H x cz a 4 Q 0 E-H I O E-H +1 a coo -,-.I 0 a z w a> a U >> cn co C7 M N N 0) O U cn a U to Lf) N m N O [� a Q E-+ O E+ a O 0 z w > U) I x fz a< 0 I coo -,1 0 x> a N a E-F O E a 0 z W H z I 4J rj) •,1 Q a> a a E- O E-H a O 0 z w U > cn w z x a, l0 O) O O U > M w z x> as "' U') 0) O a a E-E O E-+ rz O m z W cn O E-q x> a 0 E4 E4 z a < a E-4 a+ O E• a O C) z w I 0 H a W frl H ,Y, z a < w W ara a O O w E-i cz w �p o O O 0 O o 0 O 0 0 0 0 0 0 0 0 O 0 0 O 0 o O 0 r- Ln z M O l0 r 1 N N a> N m N H N N Ln N N in l0 L l0 M l0 z 2 a 0 l0 Ln cr O O O 0 N in M O O O O O M Lr) H M in rI H Ln N U U rC o 0 0 0 0 0 0 0 0 L] H a x w U U Ei O O W 0 0 CL4W I a >, O a FC a co O A z H O Cn °' cz 3 O a W 0 U U)w w > H cz C7 H a o w H z a 0 N H a w >> 0 N H fz w N E-4 a N N a m E4 Gu z 0 p 0 }i U W > O o M a o O a 0 .-+ O AU) 0 1-4 Cl c v O U U')o o Cl H 0 N a a 0 0 N a > 0 0 . 4 a 3Q ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:19PM 06/26/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 54540 06/26/03 ATT075 AT&T WIRELESS 58.45 54541 06/26/03 BECO10 DEBORAH BECHARD 50.00 54542 06/26/03 BRO100 SHELDON BRODSKY 50.00 54543 06/26/03 CAL300 GARY CALHOUN 50.00 54544 06/26/03 COA005 CITY OF COACHELLA 65487.54 54545 06/26/03 COA080 COACHELLA VALLEY WATER 14769.38 54546 06/26/03 CVA010 C V A G 175.00 54547 06/26/03 DAN200 DANONE WATERS OF NORTH 827.40 54548 06/26/03 DAV010 MIKE DAVIS 50.00 54549 06/26/03 DES012 DESERT CITIES CATERING 400.00 54550 06/26/03 GAS010 GASCARD INC 1095.79 54551 06/26/03 HEM200 NICOLAS P HEMES 50.00 54552 06/26/03 IMP010 IMPERIAL IRRIGATION DIST 19231.53 54553 06/26/03 KNO100 KNOX COMPANY 75.71 54554 06/26/03 KUS100 KUSTOM IMPRINTS 241.66 54555 06/26/03 LAQ040 LA QUINTA CHAMBER COMMERC 80.00 54556 06/26/03 LAQ051 LA QUINTA CLIFF HOUSE 1.855.45 54557 06/26/03 LAR025 LARSEN GOLF CARS 529.88 54558 06/26/03 LEW010 TOM LEWIS 50.00 54559 06/26/03 LOU100 ELSE LOUDON 50.00 54560 06/26/03 LUC100 LUCAS GENERAL CONTRACTING 2584.00 54561 06/26/03 MAH100 CYRILLE P MAHFOUD 50.00 54562 06/26/03 MOU100 DONALD J MOULIN 50.00 54563 06/26/03 OLA100 MILTON OLANDER 50.00 54564 06/26/03 POW300 POWER PERSONNEL INC 1138.88 54565 06/26/03 RCT100 RCTC 530.00 54566 06/26/03 RED100 REDLANDS SEWING CENTER 261.93 54567 06/26/03 REY050 ELAINE REYNOLDS 50.00 54568 06/26/03 RIE300 KRISTIN RIESGO 52.66 54569 06/26/03 SMI010 MARILYN SMITH 150.83 54570 06/26/03 STJO10 VICTORIA ST JOHNS 50.00 54571 06/26/03 SUL100 SULMEYER, KUPETZ, BAUMANN 1679.17 54572 06/26/03 TIM075 TIME WARNER CABLE 789.90 54573 06/26/03 VER200 VERIZON 162.70 54574 06/26/03 WEI050 MARK WEISS 58.00 54575 06/26/03 WEL046 WELLS FARGO BANK 185000.00 54576 06/26/03 YOU050 LINDA YOUNG 50.00 CHECK TOTAL 297,885.86 25 z I N lD M cV N M v' U) �.D r M cr H O M O r- c 90 H z M O N C7 C7 U (7 U' C7 U' C7 C7 C7 U C7 C7 C7 C7 C7 C7 C7 U 4.0 O W U H £ C7 /•C W W W W w w w w w w w w W w w w w w W E m H EH H H H H H H H H H H H H H H H H H a a M O Ln O O O 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A rn � l0 Ln p Q O N W w w z O O h H H x a z a < as w w oc I 0 0 w H W pj O O O O O O O O O O O O O O O O O O N M l0 O O O O O O O O O O O O O O 0 z ri l0 l0 (M O [� 0> O Ul .--i O l0 Ol O l0 01 O l0 .-1 M l0 LIl (`') lD Ln M l0 �n o l0 l0 OD l0 01 O Ln H z a 0 cn Tn N N O N .-4 an N r i O r 1 N O ill N O �n Ln C M Ul M Ln ri M N [� M O m H Lll N U U r-1 O •-1 O ri O r-1 O N O Ln N O to H O H O r-i ri O r i r-1 O q' In C N ri O z 2 z W Ln Q W H < H a Q U) a W. z o Fw+ Gz H x x � to >4 cz E � � H a o U H > N EH w .Y. W >4 a z cn a U W z Q w .�. H H a u W 2 < 3 w H H z 0 H Lz W > z 0 H Z W > z 0 114 W > W 3: x �.. Q E x o4 OU U Ga a a W 3 z 0 O o z H a H w z 0 0 >4 U H U" 0 O M f...� oG O 1-1 O H E to 0 ,- I 0 h H cn 0 o r-1 a z' (n Lrn r O z H H Ln r O z H H o o N x WWW > 0 0 N a > 0 0 N x > 0 Ln O H w 3 to O a w 3 0 �n O a 0 >� 29 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 53142 DEF 03/05/03 1000.00 CEN050 CENTURY CROWELL TOTAL VOIDED 1,000.00 1:32PM 06/30/03 PAGE 1 INVOICE DESCRIPTION DEPOSIT RELEASE 41 30 A/P — AP6002 CHECKS TO BE VOIDED 1:30PM 06/30/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 50112 DEF 06/17/02 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 3.97 OFF006 OFFICE DEPOT 3.97 INVOICE DESCRIPTION SUPPLIES 4ol� c„ 31 AGENDA CATEGORY: BUSINESS SESSION: COUNCIURDA MEETING DATE: duly 22, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Transmittal of Treasurer's Report PUBLIC HEARING: dated May 31, 2003 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: Transmittal of Treasurer's Report dated May 31, 2003 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. RespqQtfully submi n M . Falconer r, " � � � inance Director Approved for Submission by: Thomas P. Genovese, City Manager Attachment 1: Treasurer's Report, City of La Quinta 43 ATTACHMENT 1 T 0 0 -00d4f 4 QUWOAJ MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for May 31, 2003 DATE: June 27, 2003 Attached is the Treasurer's Report for the month ending May 31, 2003. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash ($70,251) $9,689.185 (1) $9.618,934 $9,689.185 LAW $19,766,400 4,000,000 (2,000,000) 21.766,400 2,000.000 US Treasuries (2) $61,937,980 3,980,080 (4,000,000) 35,540 61,953.600 15,620 US Gov't Agencies (2) $19,915,083 6,980.645 (7,000.000) 12,699 19,908,427 (6,656) Commercial Paper (2) $0 0 0 Mutual Funds $91,394 1 74,756 16,638 74.756 Total $101,640,606 1 $24,649,910 $13,074,756 $48,239 $113,263,999 $11,623,393 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. ohn M. Far Finance Direlconector/Treasurer Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. (2) The amount reported in the other column represents the amortization of premium/discount for the month on US Treasury, Commercial Paper and Agency investments. 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CD�t0 cc 1O ^ 3 ri N w$ 01 l7 I/ N N O Q! 88 p�p.00�N r < fh pp�� ONA�ONiN 17 0 to O A 001_ p0 ANNOD O w A 01 fO N O w C'f S Po'f 0 I, Q N Pt t�pp !+f 41 Oi 1'7 Obi N W O ♦f 0 1ND N O C, cn � � < t0 0i � N 10 N M 1p t M C E N Y C H y m e I y O C w u x to Sr 7 c - 0 E 40 w y a y m U C H z G Y e y C ly Y L C x M yG x x C A O a ��n0� 00 C Z 9 C� u'Su��OvSr� U W i >i 00 x• 15ot >HppppNGgpOOHP•••!"y $: > >Fl I tnlilz� . �p.0 .It aM��H» M• • O MMM�MM - MMN�~N M•- 8 CITY OF LA GUINTA BALANCE SHEET 05131103 City CITY RDA RDA FA FDOED LONG TERM FDMD LONG TERM FINANCING LONG TERM GRAND CITY ASSETS DEBT RDA ASSETS DEBT AUTHORITY DEBT TOTAL ASSETS: 0 00 0 00 35,860400 34 coo 000 7 84160 0 00 3C 793 356 74 POOLED CASH LORP INVESTMENT IN POOLED CASH (5,074,891.20) 0.00 0.00 0.00 590,000.D0 0.00 0.00 0,00 000 5%.000 00 9JVESTMENT T-BILLMOTES 8 OTHER 52,000,000.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 52.000.000 00 AUTO MALL CASH 0.00 0.00 0.00 0.00 0.00 776.57 000 0.00 coo 000 000 76 57 LORP CASH (8.601.44) BOND REDEMPTION CASH 0.00 0.00 0.00 22W 92 0,00 000 51.58 000 2.318 50 BOND RESERVE CASH 000 0.00 000 0,00 0.00 0.00 0.00 30.014,320.79 0.00 0.00 000 000 000 000 000 000 000 30,014.320 79 BOND PROJECT CASH 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 000 BOND ESCROW CASH 12M 00 000 0.00 000 000 000 000 000 1.20000 PETTY CASH CASH & INVESTMENT TOTAL 46.926,308.80 0.00 0.00 66.467,758.62 0.00 0.00 7.905 ill 0,00 113.4017260 INVESTMENT IN LAND HELD FOR RESALE 0.00 0,00 0.00 0.00 0.00 000 000 0.00 000 ACCOUNTS RECEIVABLE 138.776.30 000 0.00 60,900,00 0,00 0,00 000 0.00 0.00 000 199.676 30 (137.974) PREMIUMANSCOUNT ON INVESTMENT (111.64931) 0.00 000 (26,32500) 0.00 0.00 LORP-ACCOUNTS RECEIVABLE 000 0-00 000 78.D49.34 0.00 000 000 000 000 78.049 34 220.844 75 INTEREST RECEIVABLE 220,844 75 (5906) 000 0,00 000 0,00 0.00 13215,68311 000 0.00 000 0.00 000 000 0,00 13215.62405 LOANINOTES RECEIVABLE DUE FROM OTHER AGENCIES 1,164,702.00 227,933 02 1.392.535 02 DUE FROM OTHER AGENCIES - CVAG 2.299.096,69 000 000 000 000 000 000 2.299.096 69 CVAG ALLOWANCE (2299,D96 69) 000 000 000 000 000 000 (2.299.096 69) 30.6DO 37 DUE FROM OTHER GOVERNMENTS 30,600.37 0.00 0.00 0.00 175,002,41 0.00 0 DO 000 0.00 175.0D2 41 DUE FROM OTHER FUNDS 8,497,550.20 000 000 0.00 000 000 000 000 8.497,5W 20 DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA 5,264,194.57 0.00 0.00 0,00 0.00 0.00 000 000 5264,194 57 ADVANCES TO OTHER FUNDS 7,100,0D0.00 4.761,030 44 11.881,030 44 NSF CHECKS RECEIVABLE 5,370.56 0.00 0.00 0.00 000 000 0,00 0.00 5.370,56 ACCRUED REVENUE 0,00 0.00 0.00 0.00 000 0,00 0.00 000 000 FIXED ASSETS 000 308,622,199.D0 306.622.199.00 ACCUMULATED DEPRECIATION 1,020.238.52 000 1.020,238.52 TRAVEL ADVANCES 300.00 0.00 0 00 0.00 0.00 000 0 DO 000 300.00 EMPLOYEE ADVANCES 0,00 000 0.00 0.00 000 000 000 000 000 PREPAID EXPENSES 17.515.36 000 0.00 0.00 0.00 0 00 000 0.00 17.515,36 RECEIVABLE TOTAL 23,348,384.26 308.622.199.00 0.00 18,512,173.32 0.00 0.00 0.00 000 350.492,75658 WORKER COMPENSATION DEPOSIT 148,445.00 0.00 0.00 0 DO 0.00 000 0,00 000 148.445.00 RENT DEPOSITS 0,00 0.00 0.00 000 0,00 0.00 0.00 0,00 000 UTILITY DEPOSITS 75.DO 0.00 0.00 0,00 0.00 0.00 0,00 0.00 75.00 MISC. DEPOSITS 99821 0.00 000 0.DO 0.00 0.00 000 0.00 99821 DEPOSITS TOTAL 149,518.21 000 0.00 0.00 000 000 000 0.00 149.518.21 GENERAL FIXED ASSETS 0.00 0.00 0.00 0,00 52.094.306 00 0 DO 000 0.00 52,094.306 00 ACCUMULATED DEPRECIATION 000 000 000 AMOUNT AVAILABLE TO RETIRE LIT DEBT 0.00 000 0.00 000 0.00 0.00 0.00 0.00 coo AMOUNT TO BE PROVIDED FOR LIT DEBT 000 000 1,694231.51 0,00 0,00 160.998.172 00 0.00 7,47500.00 170,167.403 51 TOTAL OTHER ASSETS 000 0.00 1,694,23151 0.00 52.D94,306.DO 160,998,172.00 000 7,475.000.00 222261.09.51 TOTAL ASSETS 70.424.21127 308.622.199 00 1.694,231.51 84,979,93194 52,094,306 00 160.998.172 00 7.90518 7.475.000.00 886295,956 90 LIABILITIES: ACCOUNTS PAYABLE 14,14154 0,00 0.00 0.00 0.00 0.00 000 000 14,144.54 DUE TO OTHER AGENCIES 1,601,82375 000 0.00 0.00 0.00 000 000 000 101,823.75 DUE TO OTHER FUNDS 175.DO2,4i 0.00 000 2.378.211 19 000 0.00 0.00 0.00 2.553213 60 INTEREST ADVANCE -DUE TO CITY 4.781.030.44 0.00 0.00 18.453,537 00 - 0.00 000 000 0.00 23264,567.44 ACCRUED EXPENSES 000 0.00 0.00 0.00 000 000 0.00 0.00 0.00 INTEREST PAYABLE 0,00 0,00 0.00 95,538 44 95.538.44 PAYROLL LIABILITIES 50,612 86 0.00 0.00 0.00 000 0,00 0.00 0.00 50.612.86 STRONG MOTION INSTRUMENTS 5,97193 000 0.00 000 0.00 0.00 000 0 w 5,971.93 FRINGE TOED LIZARD FEES 104.430 00 0.00 0.00 000 000 0,00 0.00 0.00 104.430 00 SUSPENSE 10,55414 0.00 0.00 000 0,00 000 0,00 0.00 10,554.14 DUE TO THE CITY OF LA QUINTA 0 DO 0.00 0.00 000 000 000 0.00 0.00 0.00 PAYABLES TOTAL 6,743510.07 0.00 0.00 20,957.286.63 0.00 0.00 0.00 0.00 27.700,655.10 ENGINEERING TRUST DEPOSITS 1,400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,400.00 SO. COAST AIR QUALITY DEPOSITS 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LORP DEPOSITS 0.00 0.00 0,00 19.309.00 0.00 0.00 0.00 0.00 19,309.00 DEVELOPER DEPOSITS 1.264,14975 0,00 0.00 0.00 0.00 0.00 0.00 DOD 1284,149.75 MISC. DEPOSITS 438,944.82 000 0,00 25,000.00 0.00 0.00 0.0D 0.00 463,944.82 AGENCY FUND DEPOSITS 1.739.944.27 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,739,944.27 TOTAL DEPOSITS 3,444,438.84 0.00 0.00 44,309DO 0.00 0.00 DOD 0.00 3,488,71 .84 DEFERRED REVENUE 1.164.702 00 0.00 0.00 11,079.695 08 0,00 000 0.00 0.00 12214.397 06 OTHER LIABILITIES TOTAL 1,164.702.00 0.00 0.00 11,079.695.08 0,00 0.00 0.00 0.00 12244.397.06 COMPENSATED ABSENCES PAYABLE 0.00 0.00 422,197.92 000 0.00 0.00 0.00 0.00 422,197.92 DEVELOPER AGREEMENT 0.00 0.00 743.722.59 0.00 0 DO 0.00 000 0.0D 743,722.59 DUE TO THE CITY OF LA QUINTA 000 0.00 528.311.00 0.00 0.00 0.00 0.00 0.00 528.311.00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 2.250,000.00 0.00 0.00 2250.000.00 DUE TO C.V. UNIFIED SCHOOL DIST. 0.00 0.00 0.00 0.00 0,00 8,063.172,00 0.00 0.00 8.063.172.00 DUE TO DESERT SANDS SCHOOL DIST. 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BONDS PAYABLE 000 0.00 0.00 0,00 000 150.685.000.00 0.00 7,475,000.00 158,160,000.00 TOTAL LONG TERM DEBT 0.00 0.00 1.694231.51 0.00 0.00 160,998,172.00 0.00 7,475,000.00 170,167,403.51 TOTAL LIABILITIES 11,352.710.91 0.00 1.69423151 32.081290.71 0,00 160,998,172.00 0.00 7,475.000.00 213.601,405.13 EQUITY -FUND BALANCE 59,071.500.33 308,622.199.00 0.00 52,898,641.23 52,094.306.00 0.00 7,905,18 0.00 472.5%.551.74 TOTAL LIABILITY & EQUITY 70 424211.24 308.622,199.00 1,694231.51 84,979,931.94 52,094,306.00 160,998.172.00 7.90518 7,475.000 00 686295,956 87 0.03 0.00 0.00 0.00 0.00 0.00 0.00 0.00 003 CASH & INVESTMENT TOTAL 113,401.973 PREMIUM/DISCOUNT ON INVESTMENT 131 7,9741 TOTAL 113.263.999 1-1 9 N N y N N N N N N N >> C >> C141 C q N C C Q N C C N UQy UQy UQH d�C N m��m y��o o `o o`o=; N N N m M o`o`o=; N N N m A O <<<z' Z <<� E ' 'c a N N N M <<<zID E 'c C h C p w ui w H A WWW�� H WWW�� R N O H -J V 'C M N N 11 C l0 W 0 0 O A A l0 l0 0 N N N C 01 A A l0 W 0 A Ix O N T y 7 7 7 2 LL C C C m 7>> 2 .. U. C C C m— 7 7 U. C C C y_ 2 <<<0<g aaa�n<� as<0<3 10 COUNCIL/RDA MEETING DATE: ITEM TITLE: July 22, 2003 Transmittal of Revenue and Expenditure Reports dated May 31, 2003 and Investment Summary Report for the Quarter Ending June 30, 2003 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the May 31, 2003 Statement of Revenue and Expenditures for the City of La Quinta and Investment Summary Report for the Quarter Ending June 30, 2003. Respectfully submitted, Approved for submission by: Thomas P. Genovese, City Manager Attachments 1: Revenue and Expenditures Report, May 31, 2003 2: Investment Summary Report for the Quarter Ending June 30, 2003 `3 ATTACHMENT CITY OF LA QUINTA REVENUES -ALL FUNDS 07/01/2002 - 5/31/03 FUNDS BUDGET RECEIVED RECEIVED General $17,555,426.13 $17,345,968.70 98.80% Library 623,100.00 255,423.77 41.00% Gas Tax Revenue 569,900.00 �18,942.09 91.10% Cmaq/lstea 595,235.00 0.00 0.00% Federal Assistance 164,800.00 0.00 0.00% Assessment District 2000-1 0.00 5,932.01 0.00% Slesf (Cops) Revenue 102,487.12 100,841.82 98.40% Local Law Enforcement 28,300.00 24,942.38 88.10% Lighting & Landscaping 829,700.00 755,360.51 91.00% Quimby 33,400.00 96,805.58 289.80% Crime Violent Task Force 94,881.35 84,174.42 88.70% Infrastructure 61,700.00 45,777.50 74.20% Village Parking 0.00 0.00 0.00% South Coast Air Quality 23,281.00 17,964.76 77.20% LQ Public Safety Officer 2,300.00 2,213.23 96.20% Interest Allocation 0.00 219,757.17 0.00% Capital Improvement 42,320,275.03 14,752,535.19 34.90% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 1,100.00 0.00 0.00% Equipment Replacement 333,148.00 323,484.96 97.10% Information Technology 176,164.00 172,410.77 97.90% Arts In Public Places 104,000.00 218,936.79 210.50% Transportation 572,100.00 1,344,584.48 235.00% Parks & Recreation 271,500.00 347,980.33 128.20% Civic Center 213,300.00 316,405.29 148.30% Library Development 130,400.00 158,076.81 121.20% Community Center 53,600.00 72,428.15 135.10% Street Facility 8,500.00 22,622.10 266.10% Park Facility 2,700.00 3,763.79 139.40% Fire Protection Facility 48,700.00 69,680.57 143.10% Library Development (County) Facility 204,000.00 200,417.40 98.20% La Quinta Financing Authority 688,130.00 679,760.91 98.80% RDA Project Area No. 1 36,192,205.00 34,937,960.95 96.50% RDA Project Area No. 2 14,979,354.00 13,702,886.72 91.50% Total $116,983,686.63 $86,798,039.15 74.20% CITY OF LA QUINTA EXPENDITURES -ALL FUNDS 07/01 /2002 - 5/31 /03 FUNDS BUDGET EXPENDITURES ENCUMBERED REMAINING BUDGET PERCENT General $19,276,830.77 $11,655,842.19 $111,008.93 $7,509,979.65 60.5% Library 0.00 0.00 0.00 0.00 0.0% Gas Tax 569,900.00 522,408.26 0.00 47,491.74 91.7% Cmaq/lstea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 164,825.00 7,320.00 0.00 157,505.00 4.4% Proposed Assessment District 142,657.21 150.00 0.00 142,507.21 0.1 % Slesf (Cops) Revenue 100,287.12 100,287.12 0.00 0.00 100.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 120,000.00 25,867.88 0.00 94,132.12 21.6% Lighting & Landscaping 829,700.00 760,558.37 0.00 69,141.63 91.7% Quimby 200,826.35 6,267.35 0.00 194,559.00 3.1% Infrastructure 3,783,089.00 1,338,977.20 0.00 2,444,111.80 35.4% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 5,700.00 8,042.61 0.00 (2,342.61) 141.1 % Lq Public Safety Officer 10,000.00 10,000.00 0.00 0.00 100.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 42,320,274.26 14,752,535.18 19,234.72 27,548,504.36 34.9% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 352,567.00 141,780.80 16,221.84 194,564.36 40.2% Arts In Public Places 482,961.00 284,341.13 0.00 198,619.87 58.9% Transportation 1,302,363.00 1,018,549.41 0.00 283,813.59 78.2% Parks & Recreation 5,391,927.00 4,622,378.83 0.00 769,548.17 85.7% Civic Center 568,518.00 217,170.15 0.00 351,347.85 38.2% Library Development 5,231,894.04 68,814.32 0.00 5,163,079.72 1.3% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Fire Protection 1,500,000.00 0.00 0.00 1,500,000.00 0.0% Library County DIF 0.00 0.00 0.00 0.00 0.0% Information Technology 633,400.00 318,883.00 11,591.82 302,925.18 50.3% La Quinta Financing Authority 557,328.58 682,146.49 0.00 (124,817.91) 122.4% RDA Project Area No. 1 49,047,615.77 35,206,943.09 0.00 13,840,672.68 71.8% RDA Project Area No. 2 19,682,304.01 12,340,781.69 19,870.00 7,321,652.32 62.7% Total 152,869,410.26 $84,090,045.07 $177,927.31 $68,601,437.88 55.0% CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS FEES: Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 County of Riverside Grant State of California Grant Fire servicesCredit CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Litigation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND 07/01 /2002 - 5/31 /03 REMAINING % BUDGET RECEIVED BUDGET RECEIVED 535,600.00 599,601.66 (64,001.66) 111.950% 704,700.00 840,110.97 (135,410.97) 119.220% 387,670.00 523,083.83 (135,413.83) 134.930% 3,800,000.00 3,629,918.19 170,081.81 95.520% 3,510,100.00 3,551,749.98 (41,649.98) 101.190% 560,000.00 449,640.81 110,359.19 80.290% 9,498,070.00 9,594,105.44 (96,035.44) 101.010% 175,100.00 167,148.80 7,951.20 95.460% 12,400.00 15,531.50 (3,131.50) 125.250% 412,500.00 1,010,084.36 (597,584.36) 244.870% 89,400.00 147,733.35 (58,333.35) 165.250% 68,000.00 165,618.16 (97,618.16) 243.560% 37,000.00 96,078.78 (59,078.78) 259.670% 46,200.00 45,718.39 481.61 98.960% 840,600.00 1,647,913.34 (807,313.34) 196.040% 1,200.00 4,011.29 (2,811.29) 334.270% 187,350.00 182,222.43 5,127.57 97.260% 357,950.00 876,689.94 (518,739.94) 244.920% 258,400.00 217,124.03 41,275.97 84.030% 468,550 00 747,551.08 (279,001.08) 159.550% 1,273,450.00 2,027,598.77 (754,148.77) 159.220% 1,426,200.00 1,527,381.55 (101,181.55) 107.090% 60,000.00 82,721.41 (22,721.41) 137.870% 45,000.00 58,802.47 (13,802.47) 130.670% 10,000.00 30,091.35 (20,091.35) 300.910% 145,000.00 99,012.51 45,987.49 68.280% 0.00 0.00 0.00 0.000% 72,195.01 105,316.41 (33,121.40) 145.880% 2,435,274.00 0.00 2,435,274.00 0.000% 150,000 00 189,703.25 (39,703.25) 126.470% 4,343,669.01 2,093,028.95 2,250,640.06 48.190% 1,464,100.00 1,803,861.04 (339,761.04) 123.210% 5,250.00 3,605.76 1,644.24 68.680% 0.00 75,510.42 (75,510.42) 0.000% 0.00 57.86 (57.86) 0.000% 5,250.00 79,174.04 (73,924.04) 1508.080% 130,287.12 100,287.12 30,000.00 76.970% 17,555,426.13 17,345,968.70 209,457.43 98.810% 4 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 CMAQ/ISTEA Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments Transfer in TOTAL ASSESSMENT DISTRICT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY CRIME VIOLENT TASK FORCE REVENUE: Member Contributions Grant revenue Asset Forfeiture Interest TOTAL CRIME VIOLENT TASK FORCE REMAINING % BUDGET RECEIVED BUDGET RECEIVED 621,600.00 246,246.91 375,353.09 39.620% 1,500 00 9,176.86 (7,676.86) 611.790% 623,100.00 255,423.77 367,676.23 40.990% 162,500.00 149,971.02 12,528.98 92.290% 112,000.00 105,632.01 6,467.99 94.230% 209,300.00 198,471.97 10,828.03 94.830% 6,000.00 6,000.00 0.00 100.000% 72,200.00 54,603.36 17,596.64 75.630% 7,900.00 4,363.73 3,536.27 55.240% 569,900.00 518,942.09 50,957.91 91.060% 595,235.00 0.00 595,235.00 0.000% 0.00 0.00 0.00 0.000% 595,235.00 0.00 595,235.00 0.000% 164,800.00 0.00 164,800.00 0.000% 0.00 0.00 0.00 0.000% 164,800.00 0.00 164,800.00 0.000% 0.00 5,932.01 (5,932.01) 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 0.00 5,932.01 (5,932.01) 0.000% 100,287.12 100,712.88 (425.76) 100.420% 2,200.00 128.94 2,071.06 5.860% 102,487.12 100,841.82 1,645.30 98.390% 28,000.00 24,243.00 3,757.00 86.580% 300.00 699.38 (399.38) 233.130% 0.00 0.00 0.00 0.000% 28,300.00 24,942.38 3,357.62 88.140% 829,700.00 755,360.51 74,339.49 91.040% 0.00 0.00 0.00 0.000% 0.00 0.00 0.00 0.000% 829,700.00 755,360.51 74,339.49 91.040% 25,000.00 91,926.00 (66,926.00) 367.700% 8,400.00 4,879.58 3,520.42 58.090% 3,400. 5.58 (3,4 5.5) ZW.84Z% 63,381.35 63,381.35 0.00 100.000% 31,500.00 16,356.43 15,143.57 51.930% 0.00 3,690.00 (3,690.00) 0.000% 0.00 746.64 (746.64) 0.000% 94,8 1.35 841174.42 10,706.93 88.72u io 0 CITY OF LA QUINTA REMAINING ALL OTHER FUNDS REVENUE DETAIL (continued) BUDGET RECEIVED BUDGET RECEIVED INFRASTRUCTURE REVENUE: 0.00 0.00 0.000% Infrastructure Fee Interest 61,700.00 45,777.50 15,922.50 74.190% Transfer in 0.00 0.00 0.00 0.000% TOTAL INFRASTRUCTURE 61,700.00 45,777.50 15,922.50 i4.190% VILLAGE PARKING REVENUE: Interest 0.00 0.00 0.00 0.000% TOTAL VILLAGE PARKING 0.00 0.00 0.00 0.000% SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution 21,881.00 16,827.87 5,053.13 76.910% Interest 1,400.00 1,136.89 263.11 81.210% TOTAL SCAQ 23,281.00 17,964.76 5,316.24 77.160% LQ PUBLIC SAFETY OFFICER FUND Transfer In 2,000.00 2,000.00 0.00 100.000% Interest 300.00 213.23 86.77 71.080% TOTAL LQ PUBLIC SAFETY 2,300.00 2,213.23 86.77 96.230% INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest 0.00 219,757.17 (219,757.17) 0.000% Transfer In 0.00 0.00 0.00 0.000% TOTAL INTEREST ALLOCATION 0.00 219,757.17 (219,757.17) 0.000% CAPITAL IMPROVEMENT FUND: CVAG 2,963,317.89 742,257.06 2,221,060.83 25.050% CVWD 927,462.40 0.00 927,462.40 0.000% County of Riverside 0.00 0.00 0.00 0.000% Joint Powers Ins Authority 0.00 0.00 0.00 0.000% City of Indio 211,409.00 175,002.41 36,406.59 82.780% SB300 Funding 19,365.74 19,366.00 (0.26) 100.000% Surface Transportation 969,700.00 0.00 969,700.00 0.000% SB821-Bicycle Path Grant 55,353.00 0.00 55,353.00 0.000% State of California 650,000.00 450,000.00 200,000.00 69.230% APP Contribution 0.00 0.00 0.00 0.000% Developer Agreement Funding 2,000.00 0.00 2,000.00 0.000% Litigation Settlements 213,000.00 50,000.00 163,000.00 23.470% Transfers in From Other Funds 36,308,667.00 13,315,909.72 22,992,757.28 36.670% TOTAL CIP REVENUE 42,320,275.03 14,752,535.19 27,567,739.84 34.860% LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment 0.00 0.00 0.00 0.000% Bond Proceeds 0.00 0.00 0.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL LQ NORTE CIP 0.00 0.00 0.00 0.000% URBAN FORESTRY Grant Revenue 1,100.00 0.00 1,100.00 0.000% Interest 0.00 0.00 0.00 0.000% TOTAL URBAN FORESTRY 1,100.00 0.00 1,100.00 0.000% CITY OF LA QUINTA REMAINING ALL OTHER FUNDS REVENUE DETAIL (continued) BUDGET RECEIVED BUDGET RECEIVED EQUIPMENT REPLACEMENT FUND: Equipment Charges 289,348.00 289,348.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Interest 43,800.00 34,136.96 9,663.04 77.940% Transfers In 0.00 0.00 0.00 0.000% TOTAL EQUIPMENT REPLACEMENT 333,148.00 323,484.96 9,663.04 97.100% INFORMATION TECHNOLOGY FUND: Charges for services 162,164.00 162,164.00 0.00 100.000% Capital Contribution 0.00 0.00 0.00 0.000% Interest 14,000.00 10,246.77 3,753.23 73.190% Transfers In 0.00 0.00 0.00 0.000% TOTAL INFORMATION TECHNOLOGY 176,164.00 172,410.77 3,753.23 97.870% ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places 87,300.00 211,220.60 (123,920.60) 241.950% Arts in Public Places Credits Applied 0.00 0.00 0.00 0.000% Interest 16,700.00 7,716.19 8,983.81 46.200% TOTAL ARTS IN PUBLIC PLACES 104,000.00 218,936.79 (114,936.79) 210.520% TRANSPORTATION Developer fees 549,000.00 1,299,983.84 (750,983.84) 236.790% Interest 23,100.00 44,600.64 (21,500.64) 193.080% Transfer in 0.00 0.00 0.00 0.000% TOTAL TRANSPORTATION 572,100.00 1,344,584.48 (772,484.48) 235.0300,46 PARKS 8: RECREATION Developer fees 251,000.00 326,266.00 (75,266.00) 129.990% Interest 20,500.00 21,714.33 (1,214.33) 105.920% Transfer in 0.00 0.00 0.00 0.000% TOTAL PARKS & RECREATION 271,500.00 347,980.33 (76,480.33) 128.170% CIVIC CENTER Developer fees 183,000.00 294,129.99 (111,129.99) 160.730% Interest 30,300.00 22,275.30 8,024.70 73.520% Transfer in 0.00 0.00 0.00 0.000% TOTAL CIVIC CENTER 213,300.00 316,405.29 (103,105.29) 148.3400o V7 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING % BUDGET RECEIVED BUDGET RECEIVED 112,500.00 146,183.00 (33,683.00) 129.940% 17,900.00 11,893.81 6,006.19 66.450% 0.00 0.00 0.00 0.000% 130,400.00 158,076.81 (27,676.81) 121.220% 48,500.00 66,810.00 (18,310.00) 137.750% 5,100.00 5,618.15 (518.15) 110.160% 53,600.00 72,428.15 (18,828.15) 135.130% 7,500.00 21,383.60 (13,883.60) 285.110% 1,000.00 1,238.50 (238.50) 123.850% 8,500.00 22,622.10 (14,122.10) 266.140% 2,500.00 3,447.00 (947.00) 137.880% 200.00 316.79 (116.79) 158.400% 2,700.00 3,763.79 (1,063.79) 139.400% 48,500.00 69,304.52 (20,804.52) 142.900% 200.00 376.05 (176.05) 188.030% 48,700.00 69,680.57 (20,980.57) 143.080% 200,000.00 200,000.00 0.00 100.000% 4,000.00 417.40 3,582.60 10.440% 204,000.00 200,417.40 3,582.60 98.240% GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT 07/01 /2002 - 5/31 /03 REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 666,585.00 443,469.49 0.00 223,115.51 CITY MANAGER'S OFFICE 715,373.00 536,651.79 19,848.75 158,872.46 ECONOMIC DEVELOPMENT 905,719.00 756,478.96 0.00 149,240.04 PERSONNEL/RISK MGT 619,265.00 474,746.22 0.00 144,518.78 TOTAL GENERAL GOVERNMENT 2,906,942.00 2,211,346.46 19,848.75 675,746.79 FINANCE FISCAL SERVICES 620,157.00 505,296.61 0.00 114,860.39 CENTRAL SERVICES 590,871.00 291,899.62 0.00 298,971.38 TOTAL FINANCE 1,211,028.00 797,196.23 0.00 413,831.77 CITY CLERK 460,305.00 367,465.74 0.00 92,839.26 COMMUNITY SERVICES SENIOR CENTER 291,065.00 235,297.53 0.00 55,767.47 PARKS & RECREATION ADMINISTRATION 842,534.00 568,783.21 12,352.32 261,398.47 PARKS & RECREATION PROGRAMS 95,850.00 82,538.73 0.00 13,311.27 TOTAL COMMUNITY SERVICES 1,229,449.00 886,619.47 12,352.32 330,477.21 POLICE: POLICE SERVICES 4,511,101.33 3,435,751.80 0.00 1,075,349.53 TOTAL POLICE 4,511,101.33 3,435,751.80 0.00 1,075,349.53 BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 212,016.00 181,428.53 0.00 30,587.47 CODE COMPLIANCE 568,159.00 449,030.38 0.00 119,128.62 ANIMAL CONTROL 203,582.00 145,328.73 0.00 58,253.27 BUILDING 789,968.00 760,457.98 0.00 29,510.02 EMERGENCY SERVICES 35,390.00 19,824.10 0.00 15,565.90 FIRE 1,783,343.00 5,826.27 0.00 1,777,516.73 CIVIC CENTER BUILDING -OPERATIONS 1,030,063.00 993,850.41 0.00 36,212.59 TOTAL BUILDING & SAFETY 4,622,521.00 2,555,746.40 0.00 2,066,774.60 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 546,312.00 342,732.37 0.00 203,579.63 CURRENT PLANNING 699,551.00 444,405.88 4,532.00 250,613.12 TOTAL COMMUNITY DEVELOPMENT 1,245,863.00 787,138.25 4,532.00 454,192.75 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 294,397.00 198,579.40 0.00 95,817.60 DEVELOPMENT & TRAFFIC 1,248,986.00 981,775.57 3,300.00 263,910.43 MAINT/OPERATIONS - STREETS 1,881,960.00 649,960.45 35,042.00 1,196,957.55 MAINT/OPERATIONS - LTG/LANDSCAPING 1,601,786.00 1,328,967.40 35,933.86 236,884.74 CONSTRUCTION MANAGEMENT 344,001.00 281,848.46 0.00 62,152.54 TOTAL PUBLIC WORKS 5,371,130.00 3,441,131.28 74,275.86 1,855,722.86 TRANSFERS OUT 1,473,811.89 161,285.36 0.00 1,312,526.53 GENERAL FUND REIMBURSEMENTS (3,755,320.45) (2,987,838.80) 0.00 (767,481.65) NET GENERAL FUND EXPENDITURES 19,276,830.77 11,655,842.19 111,008.93 7,509,979.65 CITY OF LA QUINTA 07/01/2002 - 5/31/03 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND: PROJECT EXPENDITURES TOTAL LIBRARY FUND 0.00 0.00 0.00 0.00 GAS TAX REIMBURSE GENERAL FUND 569,900.00 522,408.26 0.00 47,491.74 TRANSFER OUT TOTAL GAS TAX FUND 0.00 0.00 0.00 0.00 569,900.00 0.00 47,49 .74 _522,408.26 QUIMBY FUND: TRANSFER OUT TOTAL QUIMBY FUND 200,826.35 6,267.35 0.00 194,559.00 FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 164,825.00 7,320.00 0.00 157,505.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 5,700.00 8,042.61 0.00 (2,342.61) TRANSFER OUT TOTAL SOUTH COAST AIR QUALITY 0.00 0.00 0.00 0.00 5,700.00 8,042.61 0.00 (,342.61) CMAQ/ISTEA TRANSFER OUT TOTAL CMAQ/ISTEA FUND 595,235.00 0.00 0.00 595,235.00 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,892.85) 0.00 0.00 (1,892.85) LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 10,000.00 10,000.00 0.00 0.00 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 0.00 0.00 0.00 VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 120,000.00 25,867.88 0.00 94,132.12 t- TOTAL VIOLENT CRIME TASK FORCE 120,000.00 25, 7.88 4, 32.12 SLESF (COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 100,287.12 100,287.12 0.00 0.00 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 829,700.00 760,558.37 0.00 69,141.63 TRANSFER OUT TOTAL LTG/LANDSCAPING FUND 0.00 0.00 0.00 829,700.00 760,558.37 0.00 69,141.63 INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 3,783,089.00 1,338,977.20 0.00 --0.00 2,444,111.80 TOTAL INFRASTRUCTURE 3,783,0 .00 1,338,977. 0 2,444,111.80 ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL AD 2000-1 142,657.21 150.00 0.00 142,507.21 142,657.21 150.00 142,507.21 10 CITY OF LA QUINTA 07/01/2002 - 5/31/03 REMAINING OTHER CITY FUNDS EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET TRANSPORTATION 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 1,302,363.00 1,018,549.41 0.00 283,813.59 TOTAL TRANSPORTATION 1,302,363.00 1,018,54 .41 0.00 283,M.-59: PARKS & RECREATION 0.00 30,745.00 0.00 (30,745.00) INTEREST ON ADVANCE TRANSFER OUT 5,391,927.00 4,591,633.83 0.00 800,293.17 TOTAL PARKS & RECREATION 5,391,927.00 4,622,378.83 0.00 769,548.17 CIVIC CENTER 0.00 0.00 0.00 PROGRAM COSTS P REIMBURSE GENERAL FUND 203,831.00 186,845.00 0.00 16,986.00 TRANSFER OUT TOTAL CIVIC CENTER 364,687.00 30,325.15 0.00 334,361.85 351,347.85 568,518.00 217,170.15 0.00 LIBRARY DEVELOPMENT 0.00 0.00 0.00 PROGRAM COSTS P TRANSFER OUT 5,231,894.04 68,814.32 0.00 5,1632079.72 TOTAL LIBRARY DEVELOPMENT 5,231,894.04 68,814.3 0 5,1 79.72 COMMUNITY CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0.00 0.00 0.00 0.00 STREET FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL STREET FACILITY 0.0 0.00 0. PARK FACILITY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL PARK FACILITY 0.00 0.00 0.00 UN - FIRE PROTECTION 0.00 0.00 0.00 0.00 PROGRAM COSTS TRANSFER OUT 1,500,000.00 0.00 0.00 1,500,000.00 TOTAL FIRE PROTECTION DIF 1,500,000.00 0.00 0.00 1,5 00 LIBRARY COUNTY 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL LIBRARY COUNTY DIF 0.00 0.00 -o--.o 0.00 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 41, 566,384.68 14,516,008.01 19,234.72 27,031,141.95 PROJECT REIMBURSEMENTS TO GEN FUND TOTAL CAPITAL IMPROVEMENT 753,889.58 236,527.17 0.00 517,362.41 27,548,504.36 42, 0,274.2 14,752,530.1 U 19,234.72 ART IN PUBLIC PLACES FUND 3,700.00 0.00 0.00 3,700.00 MAINTENANCE EXPENSES-APP 1,700.00 1,206.07 0.00 493.93 OPERATING EXPENSES-APP ART PURCHASES 128,200.00 94,198.00 0.00 34,002.00 TRANSFER OUT 349,361.00 188,937.06 0.00 160,423.94 TOTAL ART IN PUBLIC PLACES 482,961.00 284,341.13 0.00 198, 19.87 LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.000.000 0.00 0.00 TOTAL LQ NORTE (97-1) CIP FUND 0.00 URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 1,100.00 0.00 0.00 1,100.00 11 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY VILLAGE PARKING TRANSFER OUT REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET (1,892.85) 0.00 0.00 (1,892.85) INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 633,400.00 318,883.00 11,591.82 302,925.18 TOTAL INFORMATION TECHNOLOGY FUND 633,400.00 318,883-OU 11,591.82 25. EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 352,567.00 141,780.80 16,221.84 194,564.36 TOTAL EQUIPMENT REPLACEMENT FUND 352,567.0 141,780.8U 16,221.84 194,564.36 s 12 ATTACHMENT 2 N 0 C 0 O LL N E 7 O C O � N C O N Ca A J � O 0r-M O co C U0 4 C d E N d C z N C± OI--wmC) --NCOl1.)00MC)OM .p aoaD�c0c00.-OcONf�MONO C0 0 e- CO (� I` N N �- N M M N_ CM00000�01,-COONM�0CD 00 1- 0 0 0 d' 0 0 1- 0 0 C0 N N � 00)00CD0000000Mttti EeMqtcocod'�to't (O� Q 3 OC0000NOI�OwONI-CDOti Mr-000a00MN0T- NN > %T 01--0OdwN0NLf)v- d C)LO04coV-NCOT-I`1-0C'M�00 a0 ti 0 0 0 h 0 M CO CO 0 It O N lot 0)0)0)0) 00000� '� C6 COC'i 0Nd mod'"t(d d 0 0 0 0 0 0 0 0 0 0 0 0 C) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N tt �p OOOOOOOOOOOO chip > 000000000000000 i- 0 0 0 0 0 0 0 0 0 0 0 0 0 N N m 000000000000 ttti a. 0 tfi CA d 11- '-ct L to M t1- N Ln "t CO 1 .� O O c) p qt 0 0 0 0 0 p 0 0 m N �� N U 0 SO �0 C Z 0 7� i O' O O N 0 0 M M M M N M M Z Z rL O O O O ~ maomooZZZZ o o d Z`0 0 0 0,,a O N U N Z Z Z Z � N N N co (A F— C N j5 y y 7 LLLL U c C C C C N m 0 O U C c N 5 i Ed y J O J V C C c 7===7=mmEi::EE>& fA fn N O N N 0 C O m C C O m m m m y y co Z 2 IL m O �`f` 12 d —�E=r`-E=i=F= �QQ o O [n C6 05 05 Cn U5 C6 Ui 'G 'C -0 -0 U U LLJJ » »»»LLLLLLcl) N O r to O N CO Cn O O 69 C O 7 08 J (6 Lpp 2 U U'CU Q- m r � O O C 13 C O O 7 N O E O c° E c 0 t` c O IT O -O O V- CL U 0 O N C O E C = O N Ein > OU y C U N Oco a � N O � C � I— O CU O C ;C 0 U O O LL U Oo 13 V Sep OF TKti AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ITEM TITLE: BUSINESS SESSION: CONSENT CALENDAR: Approval of Position Descriptions for Executive STUDY SESSION: Assistant and Informational Services Analyst PUBLIC HEARING: RECOMMENDATION: Approve the position descriptions for Executive Assistant and Informational Services Analyst. FISCAL IMPLICATIONS: The position of Executive Assistant would be placed at Range 53 ($3,532-$4,294 per month) and the Informational Services Assistant would be placed at Range 52 ($3,446- $4,189 per month). The costs for the new positions have been incorporated in the budget for Fiscal Year 2003/04. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Finance Department has determined the need for an Informational Services Analyst. As indicated on the job description (Attachment 1), this duties associated with this position will include handling the daily operational activities associated with the City's computer system, coordinating these activities with the City's information systems service provider, maintaining all related confidential electronic information records and files, and coordinating these activities with the user departments. This position will report directly to the Finance Director/Treasurer. In addition, the current duties and responsibilities of the Secretary positions assigned to the City Manager's Office do not correlate with the existing job descriptions for those positions. A review of their actual duties has led to the development of the Executive Assistant job description (Attachment 2). Upon approval of this job description by the City Council, both of those positions will be reclassified to Executive Assistant. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the position descriptions for Executive Assistant and Informational Services Analyst; or 2. Do not approve the position descriptions for Executive Assistant and Informational Services Analyst; or 3. Provide staff with alternative direction. Respectfully submitted, /,v ow�/ Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Informational Services Analyst position description 2. Executive Assistant position description 2 THE C1 ATTACHMENT 1 INFORMATIONAL SERVICES ANALYST GENERAL STATEMENT OF JOB Under direction, performs a wide variety of responsibilities related to the daily operations of the City's computer systems, which involves configuration and maintenance of related equipment; participates in the planning, coordination and implementation of new systems, applications, and/or upgrades, installs various software programs; maintains the City's website, works with information systems service firms and resolves related hardware and software problems. DISTINGUISHING CHARACTERISTICS This job class functions at a technical level in support of a variety of information services functions. Employees in this classification work under limited supervision and maintains all of the City's hardware and software systems. This involves access to and the maintenance of confidential data files and systems. REPORTS TO: Finance Director/Treasurer. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned. No. Configures, installs, tests and trouble shoots computer, peripheral and network equipment; ► Exercises discretion in accessing confidential information related to the meet and confer process, personnel matters and City Council confidential information; ► Maintains computers, printers, network hardware and related equipment, making repairs and installations as needed; ► Coordinates, schedules and ensures the proper installation of software and hardware; ► Handles installations and upgrades of software and hardware; No. Maintains the City's website; IN. Provides technical support for end -users; IN. Maintains software and hardware data files and systems; ► Communicates with end -user departments regarding service requests and/or problems; ► Assists in the evaluation of new software packages and technology; ► Coordinate computer operations activities with the City's information systems service providers; ► Maintains related operating records and reports; ► Performs various related essential duties as required. 3 City of La Quinta: Informational Services Analyst MINIMUM TRAINING AND EXPERIENCE High school diploma or equivalent; three years of experience in information systems analysis involving the administration of PC networks and personal computers. Experience with municipal government network and software systems, windows environment network and IBM AS 400 system is highly desirable. Required Licenses and Certification Requires a possession of or ability to obtain a valid Class C California Drivers License. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of.- • Principles and operations of networking and relevant personal computer technology and equipment; • Principles of information system technology; • Methods and techniques of file directory restoration; • Relevant software; • Website operations; • Principles and procedures of record keeping; • Related federal and state laws. Mathematical Ability: • Ability to perform basic mathematical calculations. Physical Requirements: • Ability to operate a variety of computer hardware equipment and related office equipment; • Ability to exert negligible physical effort in sedentary to light work involving sitting moving around an office area; • Ability to install hardware equipment in office work areas; • Ability to lift computer equipment. Judgment and Situational Reasoning Ability: • Operate computerized information systems and peripheral equipment; • Analyze problems, identify and implement solutions; • Understand and act upon written and verbal descriptions of software and hardware malfunctions • Evaluate software and hardware for purchase; • Work independently; • Interpret related state and federal laws; • Maintains confidentiality. 63 4 City of La Quinta: Informational Services Analyst Language Ability and Interpersonal Communication: • Establish and maintain effective working relationships; • Prepare written reports and maintain appropriate records. Environmental Adaptability: • Ability to work in an office setting with low temperature setting. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July, 2003 41 THE ATTACHMENT 2 EXECUTIVE ASSISTANT GENERAL STATEMENT OF JOB Under general supervision, performs a wide variety of complex and highly responsible secretarial and administrative functions, which may be confidential and sensitive in nature for the Mayor and City Council, the City Manager, Assistant City Manager, Personnel/Risk Manager or other City department head. Completes, coordinates and assists with special projects and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This job class is within the Clerical/Secretarial series. Employees in this classification follow a broad framework of policies and procedures. This job class is set apart from other classifications within the Clerical/Secretarial series by the nature and scope of responsibilities originating from the Mayor, City Council, City Manager and staff within the City Manager's Office or other City department head that require discretion and independent judgement, as actions can have significant effect upon City operations. Also, responsibilities are more extensive and complex due to the broader variety and scope of operations associated with a diverse department. REPORTS TO: City Manager, Assistant City Manager, Personnel/Risk Manager and/or Department Director. ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. ► Provides responsible, complex and confidential secretarial and administrative support to the Mayor, City Council, City Manager, Assistant City Manager, Personnel/Risk Manager and other assigned management staff; ► Prepares and proofreads a wide variety of complex and confidential reports, letters, memorandums, and other confidential documents including, but not limited to, confidential documents related to the meet and confer process with represented employees; ► Assists in the preparation and maintenance of confidential Personnel records and files; ► Maintains record -keeping system for personnel performance evaluations, prepares related correspondence, assists in the preparation and placement of employment job announcements and advertisements; ► Assists in the preparation of materials and documents related to Personnel/Risk Management activities; interacts with employees, members of the public and outside agencies on Personnel/Risk Management and other City issues; ► Prepares complex reports and documents including agendas and agenda materials, bulletins, memoranda, press releases, independent correspondence, manuals, resolutions, and meeting minutes; ► Performs a variety of complex and advanced secretarial duties in support of the Mayor, City Council, City Manager, Personnel/Risk Manager or other Department Directors, including handling confidential materials, scheduling appointments and arranging for meetings; 0 City of La Quinta: Executive Assistant ► Researches, compiles and summarizes data; formats and distributes reports and documents; ► Establishes and maintains a complex system of interrelated files and records; ► Coordinates schedules of appointments, meetings, conferences, accommodations, travel, and special events; ► Assists in the coordination of appointments and activities with other governmental agencies for the Mayor, City Council, City Manager and other management staff; ► Arranges a variety of meetings and conferences including the preparation of applicable materials; ► Screens inquiries from the public, provides related information, forwards complaints and requests for information to the appropriate City official; ► Maintains mailing lists of appropriate agencies and public officials; ► Performs various related essential duties as required. MINIMUM TRAINING AND EXPERIENCE High school graduation or equivalent; five years of increasingly responsible secretarial experience, which involved secretarial/administrative responsibilities for upper management staff and contact with the public; or any equivalent combination of training and experience, which provides the required skills, knowledge and abilities. Secretarial experience for a public agency is highly desirable Required Licenses and Certification May require a valid Class C California Drivers License. Additional Requirements Must be available to attend evening meetings. KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Knowledge of: ► Extensive knowledge of technical and administrative office methods, procedures and techniques; word processing methods and techniques, basic uses and capabilities of personal computers; ► Typing, telephone procedures, use of standard office equipment; ► City policies, rules and regulations; operations, procedures, and precedents of the assigned department and local government operations; ► Personnel/Risk management practices and procedures; ► Proper English usage, grammar and punctuation; ► Basic report writing, record keeping systems and business correspondence. Physical Requirements: • Ability to operate a variety of automated office machines including an adding machine, copier, postage machine, personal computer, typewriter and fax machine; • Ability to coordinate eyes, hands and fingers in performing semi -skilled tasks including typing at 55 words per minute from clear copy, word processing and collating papers; • Ability to exert light physical effort in sedentary to light work involving sitting most of the time, but may involve walking or moving from one area of the office to another, and `- standing for brief periods of time; 7 City of La Quinta: Executive Assistant • Ability to exert a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Mathematical Ability: • Ability to add, subtract, multiply and divide; • Ability to compute and use fractions and decimals. Judgement and Situational Reasoning Ability: • Ability to use or utilize concepts of rational thinking in initiating correspondence and assisting in bookkeeping; • Ability to apply principles of influence systems such as supervising; • Ability to use independent judgement in fairly non -routine situations, such as recognizing scope of authority and maintaining confidentiality, when necessary. Language Ability and Interpersonal Communication: • Ability to comprehend and correctly use a variety of informational documents including City and department rules, laws and policies, messages, invoices, reports, checks, and meeting minutes; • Ability to prepare letters of correspondence, memos, transmittals, forms, legal notices, draft ordinances, resolutions and reports and to compile bid packages using prescribed format and conforming to all rules of punctuation, grammar, diction and style; • Ability to comprehend a variety of reference books and manuals including dictionary, operations manuals for office equipment, computer software manuals and phone directory; • Ability to communicate and maintain effective working relationships with officials, coworkers, supervisors, members of the public, and other City personnel verbally and in writing. Environmental Adaptability: • Ability to work in an office environment. The City of La Quinta is an Equal Opportunity Employer. In compliance with the Americans With Disabilities Act, La Quinta will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer. July, 2003 LOL �~�� • 4 VC, � e ti5w OFti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: ,July 22, 2003 ITEM TITLE: Authorization for Overnight Travel for the Finance Director and Two Members of the Investment Advisory Board to Attend the 2003 Local Agency Investment Fund (LAIF) Conference September 25 -26, 2003 in Sacramento, California RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the 2003 Local Agency Investment Fund (LAIF) Conference September 25 — 26, 2003 in Sacramento, California. BACKGROUND AND OVERVIEW: The Annual Local Agency Investment Fund Conference will be held September 25 -26, 2003 in Sacramento. Account No. 101-151-637-000 Travel and Training contains $2,500.00 for two Investment Advisory Board Members and one Staff member to attend this conference. The LAIF 2003 Annual Conference is a 2-day conference that focuses on financial issues affecting local governments and the investment pool. A preliminary conference schedule is attached (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve authorization for overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the LAIF Conference in Sacramento, California, September 25 - 26, 2003; or 2. Do not approve authorization for overnight travel for the Finance Director and two Members of the Investment Advisory Board to attend the LAIF Conference in Sacramento, California, September 25 - 26, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, Jo 2-'t�.Falconer, Fina a Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. LAIF Conference Information 2 ��Fotcr PHILIP ANGELIDES Treasurer State of Ll'alifornin June 16, 2003 Dear Local Agency Investment Fund Participants: You are cordially invited to attend the Local Agency Investment Fund (LAIF) annual conference on September 25, 2003 at the Sacramento Convention Center in Sacramento. You are also invited to a post -conference tour of the Investment Division/LAIF operations to be held on Friday, September 26, 2003, at the State Treasurer's Office to observe the trading process by the Investment staff. This year's program features an economic outlook by Maria Fiorini Ramirez, President and Chief Executive Officer of MFR Securities, Inc. Also included are sessions on local government finance legislation, the State budget's impact on local governments, an overview of the US and global banking system, and a discussion with the State Treasurer's Office Investment staff on PMIA and LAIF goals and objectives for the coming year. Please make plans to join us in Sacramento for this year's annual conference. Sin erely, Phil Angelides State Treasurer 915 CAPITOL MALL, Room 110, SACRAMENTO, CA 95814 - (916) 653-2995 - FAX (916) 653-3125 �, 3 LOCAL AGENCY INVESTMENT FUND CONFERENCE SEPTEMBER 25-26, 2003 REGISTRATION FORM AGENCY NAME STREET LAW ACCOUNT # E-MAIL ADDRESS CITY TELEPHONE # CA ZIP (Confirmation of registration will be sent via e-mail.) NAME TITLE First time attending LAW conference? (YES or NO) LUNCH CHOICE (PLEASE CIRCLE ONE) SONOMA CHICKEN VEGETARIAN STRUDEL NAME TITLE First time attending LAW conference? (YES or NO) LUNCH CHOICE (PLEASE CIRCLE ONE) SONOMA CHICKEN VEGETARIAN STRUDEL I wish to attend post -conference tour on Friday, September 26, 2003. Please fill in name below and circle only one preferred tour time. Registration for tours will be confirmed on a space available basis. TOUR TIMES (circle one) NAME 7:00 A.M. OR 9:00 A.M. NAME 7:00 A.M. OR 9:00 A.M. Registration fee is $100.00 per person. Deadline to register is September 12, 2003. No refunds after September 12, 2003. To register, mail this registration form and fee to: State Treasurer's Office Local Agency Investment Fund Attn: Conference Coordinator P.O. Box 942809 Sacramento, CA 94209-0001 (916) 653-3001 FAX (916) 654-9931 Make check(s) payable to: State Treasurer's Office 4 2003 LOCAL AGENCY INVESTMENT FUND ANNUAL CONFERENCE Sacramento Convention Center Activity Building, 2nd Floor, Room 202 1400 "J" Street, Sacramento, California Thursday, September 25, 2003 AGENDA 8:30 a.m. Registration (Activity Building, 2nd Floor) Conference participants check in and pick up their materials. Rolls and beverages will be served. 9:00 a.m. Welcome and Introductions (Room 202) Pledge of Allegiance Eileen L. Park, LAIF Administrator California State Treasurer's Office, Investment Division Introduction of Local Investment Advisory Board Patricia Elliott Leslie Wells Byron Scordelis Robert Torrez Introduction of LIAB Executive Secretary Theodore H. Eliopoulos and State Treasurer's Office staff 9:15 a.m. Economic Forecast - Looking for Signs of Growth (Room 202) Market and geopolitical issues provided for a volatile year in the global economy. What can we expect in economic growth, inflation, and interest rates over the next 12 months? What key factors should we watch for over the coming year? Maria Fiorini Ramirez, President and Chief Executive Officer MFR Securities, Inc. 10:00 a.m. Break 10:15 a.m. An Overview of LAIF Operations and PMIA Goals and Objectives (Room 202) The State's Investment managers will provide an overview of the performance of the Pooled Money Investment Account. They will explain the LAIF program for new attendees and will explain the impact of certain market events on the Pool during the last year. Panel Members: William Sherwood, Director of Investments Daniel Dowell, Asst. Director of Investments State Treasurer's Office n �1 11:30 a.m. An Update on Local Government Finance Legislation (Room 202) The California Municipal Treasurers Association (CMTA) Legislative Committee Chair will provide an overview of the local government finance bills in the process. With limited time left in the legislative cycle, which bills are likely to make it through to the Governor's desk and be signed into law? Vince Amado, Treasurer, City of Rocklin CMTA Legislative Chair 12:00 p.m. Lunch (Room 203) Luncheon Speaker. State Treasurer Phil Angelides 1:30 p.m. An Update on the State Budget and its Impact to Local Agencies (Room 202) As California is dealing with a record deficit, this session will provide an overview of this year's State budget negotiations and an explanation of the financial status of the State. Ms. O'Malley will explain the impact of the State Budget on local governments and explain how the State plans to rise from its fiscal difficulties. Marianne O'Malley, Legislative Analyst's Office 2:30 p.m. Understanding the Credit and Outlook of the World's Banking Systems (Room 202) Negotiable certificates of deposit (CDs) and Yankee CDs issued by US and foreign banks are eligible investments for both the State and local agencies' portfolios. This session will provide a basic overview of the U.S. and global banking systems. Moody's banking specialist will also look at the issues facing banking systems in the United States, Europe and Asia, and the impact of those issues on their credit quality. What is the outlook for each banking system and their financial institutions? Sam Theodore, Managing Director, Global Banking Moody's Investors Service 3:30 p.m. Conference Adjournment and Evaluation 7 Post -Conference Tour A post -conference tour will be held at the State Treasurer's Office, 915 Capitol Mall, Executive Conference Room 110, on Friday, September 26, 2003. The tour will provide an opportunity for attendees to observe the trading process by the State Treasurer's Office Investment staff. Two tour times are tentatively scheduled. Tour 1 starts at 7:00 a.m. and ends at 9:00 a.m. Tour 2 starts at 9:00 a.m. and ends at 11:00 a.m. Tour 1 observes the cash trading as it occurs and Tour 2 is an overview. Registration for the tours will be on first -come, first -served basis, as space will be limited. About the Conference The one -day conference on September 25, 2003, and the post -conference tour on September 26, 2003, were developed to provide local public officials responsible for the investment of public funds with the opportunity to learn about the Local Agency Investment Fund (LAIF) program. The program offers a unique experience for LAIF participants and those thinking about placing their funds with LAIF. Attendees will learn about investment operations and how their funds are commingled with the State's money in the Pooled Money Investment Account (PMIA). This year's program will include an economic outlook by Maria Fiorini Ramirez, President and Chief Executive Officer of MFR Securities, Inc. Investment managers will provide an overview of the PMIA, followed by sessions on local government finance legislation, the State budget's impact on local governments, and an overview of the US and global banking system. Who should attend Public officials from cities, counties, and special districts; their oversight boards and their staff involved in the investment of public funds. Current participants in the LAIF program and local agencies considering LAIF as an investment alternative for their funds are especially encouraged to attend. About the Local Agency Investment Fund (LAIF) In 1977, California Government Code Section 16429 created the Local Agency Investment Fund (LAIF) as a voluntary investment alternative for California's local governments and special districts. This program offers local agencies the opportunity to participate in a major portfolio which daily invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office Investment staff at no additional cost to the taxpayer. The LAIF is part of the Pooled Money Investment Account (PMIA). The LAIF has grown from 293 participants and $468 million in 1977 to 3,034 participants and over $22 billion in 2003. General Information Registration is limited to public agency officials and their staff. Substitutions of officials or staff from the same entity are permitted. No refunds will be honored for canceled registrations after the conference registration deadline of September 12, 2003. Registrations will be accepted after September 12, 2003, on a space -available basis only. For further conference information, please contact the Local Agency Investment Fund staff at the California State Treasurer's Office, Investment Division, 915 Capitol Mall, Room 106, Sacramento, CA, 95814, (916) 653-3001. �� 0 Lodging HOLIDAY INN CAPITOL PLAZA* 300 J Street Sacramento, CA 95814 (916) 446-0100 (800) HOLIDAY SACRAMENTO HILTON* 2200 Harvard Street Sacramento, CA 95815 (916) 922-4700 (800) 344-4321 SHERATION GRAND SACRAMENTO HOTEL 1230 J Street Sacramento, CA 95814 (916) 447-1700 When making reservations, ask for Government Rate. *Holiday Inn Capitol (11 blocks) and Sacramento Hilton (4.3 miles) from Convention Center. Sacramento Convention Center The address is 1400 J Street. Enter from the K Street side, meeting Room 202 is located on the second floor of the Activity Building. Luggage racks will be provided for your convenience. Parking Public parking is available at 13th and J Street parking garage, left side of block adjacent to the Convention Center. The California State Treasurer's Office complies with the Americans with Disabilities Act (ADA). If you need additional information or assistance, please contact the LAIF staff at (916) 653-3001. V� 1;7 COUNCIL/RDA MEETING DATE: .July 22, 2003 ITEM TITLE: Approval of Contract Change Order No. 2 for a Contract Time Extension and Acceptance of Project No. 2001-09, Citywide Miscellaneous Improvements RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 2 (Attachment 1) for a contract extension of 36 consecutive calendar days; and Accept Project No. 2001-09, Citywide Miscellaneous Improvements Project as complete; and Authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and Authorize staff to release retention in the amount of $23,51 1.45, thirty-five (35) days after the Notice of Completion is recorded. FISCAL IMPLICATIONS: The following represents approved project funding: Funding Source RDA Project Area No. 1 Gas Tax General Fund Infrastructure Total Less prior expenditures Amount Remaining Available $ 40, 200.00 $8,168.00 $109,659.00 $1 14,000.00 $272,027.00 (247,376.00) $24,651.00 S:\CityMgr\STAFF REPORTS ONLY\7-22-03\Consent\CC6.doc V r) 4W The following represents a final project accounting of this contract. Contract Award Contract Change Order # 1 Contract Change Order #2 (Contract Time Extension) Anticipated Quantity Overrun Total Amount Paid to Date $230,851.50 $4,263 $ 0.00 $0.00 $235,1 14.50 $ 21 1, 603.05 RETENTION TO BE RELEASED $23,51 1.45 Sufficient funds are available for project close out. CHARTER CITY IMPLICATIONS: The project is funded entirely from Development Impact Fees, Gas Tax and the General Fund. Since these funding sources are generated locally, the project did not require prevailing wages. BACKGROUND AND OVERVIEW: On November 5, 2002 City Council formally acted to allocate up to $35,042.00 from the Public Works Department Maintenance Division Account No. 101-453-621-631; appropriate up to $1 14,000.00 from the City Infrastructure Fund Reserves; and award a contract in the amount of $230,851.50 to International Pavement Solutions, Inc. to construct Miscellaneous Improvement Projects, Project No. 2001-09. A "Notice to Proceed" was issued to the Contractor with a 90 consecutive calendar day contract duration commencing on February 3, 2003 which forecasted a contract completion date of May 4, 2003. The project was completed on June 9, 2003, 36 days beyond the specified contract completion date. This delay was attributable to a delay in the manufacture and shipping of the sand filter vaults (21 days), flooding of the Contractor's work site by the landscape maintenance irrigator (5 days), design changes to the drain system (6 days), and the installation of chain link fencing to protect residents and children from the open excavations during construction (4 days). These delays were verified to be beyond the control of the Contractor. The efore staff recommends that Liquidated Damages not be assessed to the Contractor. The project's construction effort is now 100% complete and is in compliance with the plans and specifications. Prior to the filing of a "Notice of Completion," staff must receive authorization from the City Council to accept this project as complete and authorize the City Clerk to file a Notice of Completion. S:\CityMgr\STAFF REPORTS ONLY\7-22-03\Consent\CC6.doc 2 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve Contract Change Order No. 2 for a contract extension of 36 consecutive calendar days; accept Project No. 2001-09, Citywide Miscellaneous Improvements Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $23,51 1.45, 35 days after the Notice of Completion is recorded; or 2. Do not approve Contract Change Order No. 2 for a contract extension of 36 consecutive calendar days; do not accept Project No. 2001-09, Citywide Miscellaneous Improvements Project as complete; do not authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and do not authorize staff to release retention in the amount of $23,51 1.45, 35 days after the Notice of Completion is recorded.; or 3. Provide staff with alternative direction. Respectfully submitted, (:%imothy Rjonarnr, P.E.Public Works Dirto Engineer Approved for submission by: rzx�o e� 4 Thomas P. Genovese, City Manager Attachments: 1. Contract Change Order No. 2 3 .54 07/01/2003 TUE 10:36 FAX 909 794 7098 .JUL-1-RW3 OS:41 FROM: IPS INC (21 004 TO; 91�"ANTAC H M Eel 1 r;T CONTRACT: CONTRACTOR: Mi[SCELLA11i OUS EffROVEMWS PROJECT ENITRNATIONAL PAVEMENT SOLI.T'I"IONS P.O. Roar 10450 San Bernardino, Ce-92423-0450 CONTRACT CHANGE ORDER, NO, 2 Sheet 1 of l PROJECT NO, 2001-09 �k *dt x # ai' ati rtaAr * i rar ale aka4 dk atlra4ak ab akflr f at>ka�alrf clef alk>ti ak aka4 i a� a4 aR a4alnk tka4a4ak�ir * 1Y ale �1taFr+ka4 a4 ak 1k� ab a4alra4aR at >t air ak akak wit * * atalr a4 * rtr�tr K 14►Y1tt 71ra4ak a4a4� Pursuant to the teams of the original Contract Agreement, you are hereby direeted to make the hers 4escribled changes or do the lailawing dmaibed work not included in do plans and Wedfications for this Contract. Unless otherwiso stated all work shall conform to the terms, general wnditions, and special provisions of the original Cotitraot_ tkllr*>fe#�####>i;*aloe+irkakklb#lkdk�'*�#4tk�k�t#k##akk#ra�air#*11la�talralHiair�*k+l'�c#�c*#�!k###ak>}tk#ak#ilk44###yttk****##*tk##lrkW#' DESMLIPM xriOF-CHAM This C+owact age Under 4110 , Jbr e tun-,W,'pcnMble ConeW Time Ri mion of 36 conseckitive calendar days cave to vault delivmy delays bend the o movW9 control, design changes. and site flooding by irrigation accidentally turned on by landsaWe maintenance cwttactdr. A summary of ontrea time delays is as fallowR: 21 day delay in fabrication and shipping of sand -filtcr vaults = S days due t4 ficMing fi-am City irri9stion • 6 days for design change • 4 day,R to secure the throw sand f ltor work areas Amouat 5 0 0,0 r#Pik'lkdi*###�tk*####>k�**#*Mtd4*9kiFiieit�'*�###airiaFifa�alktik4�k>i►14rtty4a4�air,k,ttir4virr4�414+irtr4d11kak*1kar�F##tltakx**��*#s�tvkl4tk**tAralr Previous Contrad Amoemt Thmgh Ch"c Ordor No. 1 $ 235,114.50 Add This U6anee Ordirr No. 2 �- _ _-. -- _ 0,DO Revised Coat= Tote) $ 2359114,S$ BY remm of this contno dwF order the time of cwOeticm is adjustcd as folkws: -36- days added to contract time. The revised eantrad completion date shall be: 06109103 ai a4+e a4 *rr7k�tde ak �c k!r *dt 9t #tit ir�4 a1a: a4lr ak 1k�ik air �b�Ar i t>ie d4 �r air # air �r �e �k # � 1k #k# #Ik pit +k #>ic * �Ic7F sires k #'�1k�rtk t�dk fie* #f 3+ie f ii ak air#* yt AI �41k R �t k rr *# A' Submitted 11y: Approved By: Data air t4 tie�k fkirinkai?:air* ati �rat►t4 t4tk k ## ik#t1c4# # tic tk*t �rtklc # Atk�iNr�r�r##** *>k leitlkvk#7e+R�4 Mk Me ai.ik iFdF'1ie�Eair ak�r a1r Malt 4 �# 4 # *�* lk ie*# �>k * # tire! # ih'k W% Me wv&r&%erd Conlresctar, haW ORM =FJOW Jion to the &iwnge popo"4 and ►re>obw nRres, ff Ibis propel is dMrovEd, that wr wIllpectI& all err<lpmartl, fi M04 #211 WOU0404 perform all 10bcr, =vapt as may ha noted 060ve, Md perform all-ferviees nwessary to eonWINO W aha a .cp �fisd wank and horehy accept as, full pa.wmni the mar unt shown a6tz►+c, uWeh 1Wluder all direrl uad indirdet overhead ezpenaes far am+ Aeftpttd By T,WWtWjrPrRpWCf1 %M1 ?gw#,%2Wt OO MWWR MIe4lCannatNctiawVCCO 62.Wpo 85 4 COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract No. 29963, Coral Mountain Court (Baumann Family Trust) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: t''J CONSENT CALENDAR: / STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract No. 29963 (Attachment 1) Coral Mountain Court (Baumann Family Trust). FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 29963, Coral Mountain Court (Baumann Family Trust) is located on Avenue 58 west of Madison Street (Attachment 2). This development consists of four residential lots. The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not been received. The Final Map is technically complete and is being routed for signatures. It is expected that the associated securities and all signatures will be in place within the time allowed for its conditional approval. �t) As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt, within 30 days (August 21, 2003), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except for the City Clerk), SIA and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional Final Map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 29963, Coral Mountain Court (Baumann Family Trust); or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 29963, Coral Mountain Court (Baumann Family Trust); or 3. Provide staff with alternative direction. Respectfully submitted, Cimothy ona s n, P.E. Public W s Di ctor/City Engineer KA Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Tract Map 2. Vicinity Map 3. Subdivision Improvement Agreement 8 i' TAPWDEPT\COUNCIL\2003\July 22, 2003\29963.doc 3 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT NO. 29963, CORAL MOUNTAIN (BAUMANN FAMILY TRUST) AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: R ,1 4 Resolution No. 2003- Tract No. 29963 Adopted: July 22, 2003 Page 2 Section 1. The final map for Tract Map 29963 is conditionally approved provided the subdivider submits all required items on or before August 21, 2003. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction: A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement; and B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 21, 2003. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22"d day of July, 2003, by the following vote to wit: AYES:Council Members NOES: None ABSENT: None ABSTAIN: None 0- 0 A Resolution No. 2003- Tract No. 29963 Adopted: July 22, 2003 Page 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 9.1 N. 9 k E T1 T 3 8 g�g L pL W3t7 IS] M1 6K� aTI�G� A 4�'�yl�'�'[S1�\�T•LSI�1�\V 19 7 �3 4L i igg �w i s 3awow N 4ti � a a a a igSS Nv z t�%i r tv gilt sa id tz 0 t J UJ O Yi O W O Y d 4 a .~. ,LJI Q J a. 111311! d N� A� OE Q �O 9O d d \�J INEZ -ion `W&9 i = 'PIPE E •ON CMH mm CN" m � t N w �Yoe� asa r a as osenv. O�IiiYR�OS'CpOON�lSO1NMT�V 7 u 93 ATTACHMENT 2 0 m w o � a_ QO IS NOS1adW Q N w w z z 10 NiN lWJ O:D _ = Ln 00 Ln f---I T � 'IS NOS? ]1JJ-lr 94 0 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT NO. 29963 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 20 , by and between Bruce R. Baumann, Janiffer A. Baumann, and Baumann Family Trust, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29963 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the 'City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as if security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby 9 secured. 10 Page 1 of 7 29963 ONSITE B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to cant' out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the improvements are .required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security E� U initially submitted and for substitution of securities but shall not be required for submittpi of Page 2 of 7 29963 ONSITE warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or, -partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) 'Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for ! performance of work or provision of materials under the terms of the warranty, wMInty Page 3 of 7 29963 ONSITE security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified. time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, -the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 13 {� Page 4 of 7 29963 ONSITE Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. if Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the 99 heirs, executors, administrators, assigns, and successors of the parties hereto. 14 Page 5 of 7 29963 ONSITE C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: Date By: Bruce R. Baumann By: Janiffer A. Baumann By: Bruce R. Baumann, Trustee (Baumann Family Trust) By: Janiffer A. Baumann, Trustee (Baumann Family Trust) Reviewed and Approved: City Engineer Approved as to Form: Date Bruce R. Baumann Janiffer A. Baumann Baumann Family Trust 44-239 Monterey Avenue Palm Desert, CA 92260 Date Date Date Date too City Attorney 29963 ONSITE 15 Page 6 of 7 Exhibit A SECURITY - TRACT NO 29963 ON -SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $ 113,009.75 $ 113,009.75 Street & Storm Drainage Improvements $ 41,838.50 $ 41,838.50 Domestic Water $ 22,480.00 $ 22,480.00 Sanitary Sewer $ 18,447.25 $ 18,447.25 Monumentation $ 2,000.00 $ 2,000.00 Dry Utilities (Electric) $ 26,598.00 $ 26,598.00 Subtotal of Improvements $ 224,373.50 $ 224,373.50 Professional Fees, Construction (10%) $ 22,437.35 $ 22,437.35 Subtotal of Improvements with applicable $ 246,810.85 $ 246,810.85 Contingencies Standard Contingency (10%) $ 24,681.08 $ 24,681.08 Grand Total (Bond Amount) $ 271,491.93 $ 271,491.93 16 Page 7 of 7 29963 ONSITE COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Approval of a Professional Services Agreement with Moffatt & Nichol Engineers to Prepare the Plans, Specifications, and Engineer's Estimate of Probable Construction Costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001- 06 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: g STUDY SESSION: PUBLIC HEARING: Approve a Professional Services Agreement (PSA) in the amount of $234,945 with Moffatt & Nichol Engineers to prepare the plans, specifications and engineer's estimate (PS&E) of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06. FISCAL IMPLICATIONS: The following represents the approved funding and funding sources: Funding Source Amount Transportation Developer Impact Fee $287,640.00 City Infrastructure Funds $ $440,000.00 TOTAL: $727,640.00 The following represents the estimated project budget for design phase of the improvements: Activity Design Professional Services City Administration Contribution Contingency TOTAL: Budget $239,700.00 $11,985.00 $1 1,985.00 $ 440, 000.00 $23,970.00 $7271640.00 S:\CityMgr\STAFF REPORTS ONLY\CC8.doc As illustrated, adequate funding is available to support staff's recommendation to approve the attached PSA with Moffatt & Nichol Engineers (Attachment 1). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project is located on Eisenhower Drive, from approximately 590 linear feet north of Calle Tampico to Avenue 50. The proposed bridge and drainage improvements will widen the existing roadway and bridge (spanning the La Quinta Evacuation Channel) from two to four lanes, including, but not limited to, the installation of curb and gutter, sidewalk improvements, traffic signal modification, median island and parkway landscaping, irrigation and electrical, and retaining walls. On February 18, 2003, the City Council authorized staff to distribute a Request for Qualifications (RFQ) to obtain professional engineering services to prepare the PS&E of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 and appointed a Consultant Selection Committee. On March 28, 2003, the City received proposals from seven firms interested in providing these services. The Consultant Selection Committee interviewed four of the seven firms on May 16, 2003 and unanimously recommended Moffatt & Nichol Engineers be awarded a PSA in the amount of $234,945. Contingent upon City Council approval of the attached PSA on July 22, 2003, the following represents how the project is expected to proceed: City Council PSA Approval July 22, 2003 Project Design Duration 0 2 Months) August 2003 — August 2004 FINDINGS AND ALTERNATIVES: e alternatives available tot the City Council include: 1. Approve a Professional Services Agreement in the amount of $234,945 with Moffatt & Nichol Engineers to prepare the plans, specifications and engineer's estimate of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06; or S:\CityMgr\STAFF REPORTS ONLY\CC8.doc 2J l"' ` 2. Do not approve a Professional Services Agreement in the amount of $234,945 with Moffatt & Nichol Engineers to prepare the plans, specifications and engineer's estimate of probable constructions costs for the Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R. J na , P.E. Public Works Dire or/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Moffatt & Nichol Engineers PSA TAMDEMCOUNCIL\2003\July 22, 2003\2001-06.doc 3 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR CONTRACT SERVICES (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and Moffatt & Nichol Engineers ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, .Consultant shall provide those services related to Eisenhower Drive Bridge and Drainage Improvements, Project No. 2001-06 as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the City of La Quinta and any Federal, State or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Care of Work. Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by Consultant, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. Any addition in compensation not exceeding five percent (5%) of the Contract Sum may be approved by the Contract Officer. Any greater increase must be approved by the City Council. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "D" (the "Special Requirements"). In the 4 1 �� event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Two hundred thirty-four thousand nine hundred forty-five dollars ($234,945) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, and (2) specify each staff member who has provided services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. City will pay Consultant for all expenses stated thereon which are approved by City pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit "C" (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Maieure. The time period specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance. M 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: a. Shing-Ching R. (Dick) Chan, P.E., Principal in Charge b. Frank Lara, P.E., Project Manager It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of City. 4.2 Contract Officer. The Contract Officer shall be Steven D. Speer, P.E., Assistant City Engineer or such other person as may be designated by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. 4.5 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE, INDEMNIFICATION AND BONDS. 5.1 Insurance. Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, personal and public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured shall be delivered to and approved by City prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Personal Injury/Property Damage Coverage Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming City and its officers and employees as ad :itional insured shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws. Consultant shall procure professional errors and omissions liability insurance in an amount acceptable to City. All insurance required by this Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice to City of proposed cancellation. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. 7 5.2 Indemnification. The Consultant shall defend, indemnify and hold harmless the City, its officers, officials, employees, representatives and agents, "City indemnitees," from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the City) ("claims") and for errors and omissions committed by Consultant, its officers, anyone directly or indirectly employed by Consultant, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement, except to the extent of such loss as may be caused by City's own negligence, sole negligence or willful misconduct, or that of its officers or employees. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the City indemnitees, or at the City's option, reimburse the City indemnitees their costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the City indemnitees. 5.3 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS. 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principals. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of City and shall be delivered to City upon termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant shall cause all subcontractors to assign to City any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages suffered thereby. In the event City or any person, firm or corporation authorized by City reuses said documents and materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said documents and materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the completion of this Contract and shall thereafter remain in full force and effect. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.0 ENFORCEMENT OF AGREEMENT. 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the services required by this Agreement. 0 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a non defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior To Expiration of Term. This section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over work and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 8.1 Non -liability of City Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. Ili 10 8.2 Conflict of Interest. No officer or employee of City shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects his or her personal interest or the interest of any corporation, partnership or association in which she or he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or general consideration for obtaining this Agreement. 8.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employsd and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this section. To City: CITY OF LA QUINTA Attention: Thomas P. Genovese City Manager 78-495 Calle Tampico P.O. Box 1504 La Quinta, California 92253 To Consultant: MOFFATT & NICHOL ENGINEERS Attention: Shing-Ching R. Chan, P.E. Principal in Charge 415 North Vineyard Avenue, Suite 200 Ontario, CA 91764 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understanding, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 9.4 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA a California municipal corporation Thomas P. Genovese, City Manager Date: ATTEST: June Greek, City Clerk APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT MOFFATT & NICHOL ENGINEERS By: Name: Shing-Ching R. Chan, P.E. Title: Principal in Charge Date: 113 12 Exhibit A Scope of Services Consultants' scope of services is attached and made a part of this Agreement. 13 -�-1 Exhibit "A" — Scope of Services Eisenhower Drive Bridge and Drainage Improvements Task 1 Project Start Up/Data Collection and Review This task involves attending the kick-off meeting, initial site visit, records research, obtain/review street and bridge as -built plans, utility as -built plans and La Quinta Evacuation Channel as -built plans, obtain/review available hydrology calculations and data, and obtain/review record right-of-way (R/W) information. The geotechnical field exploration will include drilling three borings. A single boring is proposed to be located near the bridge crossing and will extend to a depth of approximately sixty-five feet. Two borings are proposed to be located in the areas of the planned roadway widening and will extend to a depth approximately fifteen feet below existing grade. The attached fee proposal assumes the City of La Quinta (City) will provide the following: • Street as -built plans for Eisenhower Drive from Calle Tampico to Avenue 50. • Bridge as -built plans. • As -built plans of City owned facilities and/or utilities such as traffic signals, street lighting, water and sewer. • Record Right -of -Way for Eisenhower Drive. • Hydrology calculations for existing Eisenhower Drive. • Copy of City standard plans. • Sample specifications and bid package documents. • Site plan and street improvement plans related to La Quinta Village Apartments and Calle Tampico Elementary School projects. • Permits and right -of -access to drill soil test borings within Eisenhower Drive Right -of -Way. Task 2 Project Coordination and Management This task will last through the duration of the project design phase and includes the following: • Develop and maintain project schedule. • Coordinating with affected property owners/jurisdictional agencies. • Subconsultant contract management and project management. • Prepare and attend monthly PDT/progress meetings with City and prepare monthly progress reports (Assume 7). • Prepare and attend City Council meetings if requested (Assume 2) .7 14 Task 3 Preliminary Design Report This task consists of evaluating three bridge widening options and preparing a Preliminary Design Report that will evaluate the elements involved with widening both the bridge and street for each option. The three bridge widening options are as follows: Option 1: Widen both sides of the existing bridge. Option 2: Widen the east side of the existing bridge only. Option 3: Add a second bridge on the east side of the existing bridge. For each option, the Preliminary Design Report will include a preliminary street plan and profile, bridge advanced planning study plans, conceptual landscaping plan and an estimated probable construction cost. The landscaping objectives for the project are understood to be the following: • Use the "La Quinta Standard" artistic handrail on the bridge, using the Washington Street Bridge improvements as a guideline. The concrete relief work below the ornamental railing shall also be incorporated into the Eisenhower Drive Bridge. • Hardscape only shall be incorporated into the bridge median. Use of planters or urns on the median shall not be included. • Landscape lighting is not required in the median of the street. • Parkway landscaping north of the bridge on the east side will not tie-in with the landscaping maintained by the adjacent Homeowner's Association. It is anticipated a draft report will be submitted to the City for review. A "workshop" type meeting with the City and M&N Team would then be scheduled to discuss the recommended option to be identified in the final report that would be presented to City Council. A field survey taking R/W to R/W cross -sections every 25 feet along Eisenhower Drive from Avenue 50 to a distance approximately 1700 feet south will be performed in this task. The cross- section survey data will be utilized to develop a Digital Terrain Model (DTM) of the surface that will be utilized for the street improvement design. Surface features such as poles, vaults, meters and valve covers will be identified and located along with dipping manholes. Aerial mapping with topography will also be prepared in this task. Task 4 Prepare Environmental Documentation This task will prepare the Initial Study (IS), leading to the preparation of a Mitigated Negative Declaration (MND). Preparation of California Environmental Quality Act (CEQA) Initial Study — The IS will be prepared in compliance with Section 15063 of the CEQA Guidelines and applicable case law. lla 15 Following is a description of the work to be completed for assessing potential environmental effects relative to each topical issue. Each environmental issue will include a discussion of existing conditions, project impacts and mitigation measures. • Land Use Planning — Existing land uses surrounding the project site will be documented. A discussion of the compatibility of the project with surrounding existing and planned land uses and consistency with applicable planning documents will be provided. Coordination will be completed with City staff to determine if project impacts would result in an inconsistency with the City General Plan and zoning code requirements. • Geologic Factors — Geotechnical information obtained through the soil investigation and information available through the General Plan will be summarized. • Water — Available site drainage, stormwater conveyance capacity information, and water quality impacts will be summarized. • Air Quality — The environmental document will estimate construction emissions using SCAQMD emission generation factors. A qualitative discussion on the operational emissions will be provided. Given that the project would increase operational efficiency, it is expected to result in a long-term net benefit to air quality. • Transportation/Circulation — Data provided by the City regarding traffic operations with and without the project will be summarized. • Biological Resources — Given the urbanized nature of the study area, limited biological resources impacts are anticipated. However, the site may have potential for nesting migratory birds and will be evaluated by a biologist during a field visit and the findings and recommendations summarized in the MND. • Energy and Mineral Resources — A qualitative discussion of potential effects related to energy and mineral resources will be prepared. • Hazards — A records research for potential known hazardous material sites in the project vicinity will be performed. The evaluation will be based on the records search and observations during a field visit. This analysis will not be a complete Phase I analysis. • Noise — Given the lack of existing noise sensitive uses immediately adjacent to the project site a noise study is not deemed necessary. The IS will provide a qualitative discussion of the noise and noise regulations and will address the findings of the environmental analysis for planned noise sensitive uses in the project vicinity ( i.e., proposed school and apartment building). • Public Services and Utilities — An assessment of potential impacts to public services and utilities will be performed. Any impacts would be short term in nature due to construction impacts. • Aesthetics — A qualitative assessment of potential visual changes resulting from the implementation of the project will be developed. Visual simulations will not be prepared; however, photography of the existing setting will be compared to the expected developed condition. • Historic/Cultural Resources — A records search will be conducted to determine the potential for historical or archaeological resources in the study area. • Recreation — Potential direct and indirect impacts to existing recreational facilities from the project will be assessed. ilw 16 Preparation of IS/MND for Distribution — Following review of the IS by the City the M&N Team will revise the IS. This revised document will be submitted to the City for approval prior to distribution. A distribution list will be prepared for review by the City. Up to 75 copies of the IS/MND will be provided for distribution. A Notice of Completion for the MND will be prepared for City review. Any changes will be made and the notice will be published in the legal section of the local newspaper. The newspaper publication would be sufficient notice pursuant to CEQA. Should the City decide to send notices to property owners within 300 feet of the project limit, it is assumed that the City would be able to provide mailing labels from the current tax roles. Response to Comments — Once the 20-day public review period has ended, the M&N Team will review the comments received and develop an approach for response to applicable comments. The draft responses to comments will be submitted to the City for review and revisions made accordingly. Notice of Determination — Following adoption of the MND by the City of La Quinta, the M&N Team will prepare the Notice of Determination (NOD) and Fee Exemption to be filed with the County Clerk and the Governor's Office of Planning and Research. The M&N Team will coordinate the necessary NOD filings on behalf of the City. Task 5 35% Plan Preparation This task will take the recommended street and bridge widening option selected in Task 3 to a preliminary design package that will include the following: • Street plan & profile drawings. • Bridge type selection with general plan. • Drainage improvement plans and hydrology report. • Landscaping plan. • Utility relocation concept. • Identify permanent right-of-way requirements and temporary construction easement requirements. • Prepare preliminary construction cost estimate. • Quality control review. • Draft Geotechnical Report. The geotechnical study will include subsurface exploration, field and laboratory testing, review of existing data, review of previous subsurface explorations, engineering analyses and preparation of the written report. The study will focus on selected physical properties of the subsurface soils and will not include sampling, testing, or assessment of any toxic or hazardous substances or other environmental factors. If during the performance of the planned subsurface exploration, visually foreign or odorous materials are encountered, drilling will be terminated at that location and the City will be notified of the condition. lis 17 A preliminary constructability review will be performed. Written responses and resolutions to City review comments will be prepared and submitted to the City for concurrence prior to proceeding with the 85% plan preparation. Task 6 85% Plan Preparation During this task of work the M&N Team will incorporate comments received from the review of the 35% plans. The end deliverable to the City will be an 85% level of completion package consisting of the following: • Street plan & profile, construction details. • Bridge plan, details and independent check. • Landscape and irrigation plans. • Utility coordination and relocation. • Traffic signal and electrical relocation plans. • Specifications • Estimated construction cost. • QA/QC review. • Final Geotechnical Report Prior to submitting this plan set to the City the M&N Team will perform the Third Party Constructability Review. The M&N Team will meet to discuss Third Party Constructability Review comments and develop concurrence on the resolutions. A copy of the review comments and resolutions will be submitted to the City. The 85% PS&E package will be submitted to the jurisdictional agencies, such as the Coachella Valley Water District, to commence the encroachment permit application process. To comply with Public Resources Code 21081.6, the M&N Team will prepare a Mitigation Monitoring Program (MMP) for adoption with the Mitigated Negative Declaration (MND). A draft copy of the MMP will be submitted to the City for review with the 85% plans. Revisions will then be made accordingly and the final MMP submitted. Written responses and resolutions to City review comments will be prepared and submitted to the City for concurrence prior to proceeding with the 100% plan preparation. Task 7 100% Plan Preparation This task will incorporate all City, Third Party Constructability, utility agencies and permitting agencies review comments from the 85% submittal into a 100% bid package deliverable to the City. The City shall perform a "screen check" of this submittal for final necessary revisions. Upon receipt of these "screen check" comments M&N will incorporate the revisions and submit 18 the final bid package upon authorization from the City. It is anticipated the final plan set will consist of the following: Description No. of Sheets Title Sheet w/Location Map, General Notes, Construction Notes 1 Street Layout and Profile 2 Street Construction Details, Typical Sections 2 Drainage Profile, Details 1 Signing and Striping Plans 2 Landscaping Plans 3 Electrical Plans I Bridge Plans and Details 5 Log of Borings 1 Total = 18 Also included in this submittal will be the R/W plats and legal descriptions and Revised Final Geotechnical Report. Finals plans will be prepared using the AUTOCADD software and delivered on mylars. Specifications will be prepared using Microsoft Word and submitted as a hard copy. Copies of the cost estimate, including backup material will be submitted in a hard copy format. A copy of the field survey, street alignment calculations, hydrology/drainage report and bridge structural calculations shall be submitted. This proposal assumes reproduction of the construction bid documents will be performed by the City. 19 Exhibit B Schedule of Compensation The method of compensation shall be on a fixed fee not to exceed basis, in accordance with the attached schedule of compensation. Payment shall be made on a percentage of completion basis, provided however, that such payments shall be made to Moffatt & Nich9ol Engineers no more frequently than monthly. Total compensation for all work performed under the base contract shall not exceed Two Hundred Thirty-four Thousand Nine Hundred Forty-five dollars ($234,945). Compensation may include reimbursement for actual and necessary expenditures, such as messenger service, postage, reproduction, and other approved direct costs. A contract reimbursement budget is established at Thirteen Thousand Four Hundred Seven dollars ($13,407). 20 'a7 N F- z W W O a W U a QZ Q a z a W O 0 J c Q m co a> p i W. a. so O go a O .' N �w0 U W C) o m m M N O O to m (7) co N 4:074 10 _1 0 r ss N 69 'tt' b4 e- M 6% ON �` M co C) p O d t� V M V. i� LO M Cep �N (p M N r- N tt N c 00 jO OO 4o o ci o o . LO p ' sM9 U o i"' I N Q I i mco i et N N m o of o tLO O 0 0 0 M LO co LO �. U �= 69 cl Eq c0 6H O 64 N ' N h I h Q O Y � i N N •- ap d O O l N co � co O H M cn LO O O co O'er j 00 C UCq Ld6% nci U `o � LU c Q W y z CO LO N LO _ y p "' O <� %- U �►' Cl) F9 N O U m c co co rn OV Cl) e- I � N R y � I O? I^ O O u U CO a 0 T co c0 co I H co to co Co o N co f� co C cD N c ll� U Ld N 69 c`M <+9 N to 69 69 r: r- 64 ZLO :a � 4 i c i N 2 cc p �. U � eo a� .. , m cy 5 �- U F— :- � m y y ' > b > (� Of p� O b: O C �L d a C N ��. .� Ci �� , �, W �, U S b� O Z Z3 Q CL CZ c CO J C CL b U V y a y , N b �, N i Q O ° y O ti co vj c r0 C W 13 ° Co .O C Q; a C O j° M CL Q- Q> �_ O O� b CO O �. C Y ° U O a� cx Q '� m h .. y N y` p � o a 0 O e c� c CO-c C C N U o 3 co Y rn o ol o'6 m c° m Q o U c� ° a°i .� `ia =(o'M-0 � (o o 4 m o m w 4 a c c O c O y O a� O h ° O M m ° 'm 2) C U COi O b O c�0 m Q ca U dj m d o h co c io _ O b 3 o w ° °' c '� CO d O 0 .r � z a, C b c m e E m c a m > m 4 cn m b ° a c c c y �" L v W o m i s .. U O= °> c i m c �+co b C e c° cc b W w O m .. ai a Co cp C a� O W o° . c °° cz ° E ° m � 1 �`�z a �°� °� c a m3 c CL i = AS) \ b Q oco a�(S o o °o ac�UOUnc m co amW I a �� Cc',m o co �Q Q)a La tz ti a�i m a oo0W(a¢ o o a�i or� I U 0 co ri 6q co 1 Nq o o� Clq co h a.. O d i a I � O O c 00o co td 6% Exhibit C Schedule of Performance Consultant shall complete all services in accordance with the attached project schedule, dated July 7, 2003. 22 .. ,. .. .I ... I........... d ,,. ... . ._.............. _ .. :I j •' :.I I 7.1 ;i ....... _.. -_..._ .. .. ................«..« _. y 9 9 D L 9 .9 9 9 9 '0 D _9 'a D :9 D O O N p 'm m -N In q :O V O w O g p p O :O N 1° �fl 1(1 An ` N O Vf 1'i ' '- A O 'O N _I° N Vf N N O N n C fx c 41 m $ c Y � a Z U �• �, o a OE = 41 U m �! E S 9 2 c e Qm N c c Q LL E`o z U a o a r a` of a c 3 » C m c fi r ap U ,e U o o m U v c c o in u p N o i c C U g u b ° r U N c 2, r 5 Z o c d E a w ° u ma U u c i. ?3 U a U cn d o a m � n c o m u) o c E 9 U m :a d c Y m a m o E �i a r °. m n at n o dy8 c b ° o Y '8 m a a` v� d .� $ X a w t U E .c :m o In N a` 11 a U d 'N N IN O a U a r N E Q Q m U N ♦ Q 'Q Q :d d Q.Q Q N Q m U m U m Q U O w LL LL LL 0h (om m w m m m m m m Q Q Y I� I m C no o � �a ._ M. e�'oa'�Q' Q _.� c�� C w jN '?mT iN^ __o'®ooaoa O iN 1n < im m n im O) O ujjN� In ��TT T_._�� •- I` { : N_N 3tv ��N t-• < m i � E 75 m Yl I4 I Exhibit D Special Requirements None. 24 CV 4 Sep QuiRs COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Adoption of a Resolution Accepting a Grant Deed Conveying Perpetual Easement to the City for Emergency Access and Public Utility Purposes on Tom Fazio Lane South in The Quarry at La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a grant deed (Attachment 1) conveying perpetual easement for emergency access and public utility purposes on Tom Fazio Lane South in The Quarry at La Quinta and direct the City Clerk to have the deed recorded at the Riverside County Recorder's Office. FISCAL IMPLICATIONS: This action conveys no additional fiscal impact to the City. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Condition No. 76 by the FIRE MARSHAL, for Tentative Tract Map No. 30651 required a secondary access/emergency access road from Quarry Ranch Road. A 30' easement is proposed to connect the southern most cul de sac of Quarry Ranch Road to Tom Fazio Lane South (Attachment 2) . This emergency access road will traverse Lot I and Lot H (Golf Course) of Tract Map No. 30651 and Lot G (Common Lot) of Tract Map No. 27728. The proposed grant deed conveyance is for that portion in Lot G of Tract Map No. 27728 owned by The Quarry at La Quinta Homeowners Association, Inc. Recordation of this grant deed is required prior to recordation of the Final Map for Tract No. 30651. The remaining emergency access easement will be dedicated to the City on Tract Map No. 30651. In order to accommodate public emergency agencies access and the abovementioned condition, The Quarry at La Quinta Homeowners Association, Inc. is willing to convey perpetual easement of that portion of Lot G of Tract Map No. 27728 by Grant Easement and as described and shown in Exhibit A and B of the Grant Deed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept the grant deed conveying perpetual easement for emergency access and public utility purposes on Tom Fazio Lane South in the Quarry at La Quinta; or 2. Do not accept the grant deed conveying perpetual easement for emergency access and public utility purposes on Tom Fazio Lane South in the Quarry at La Quinta; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy onasson, P.E. Public W s Director/City Engineer Approved for submission by: i Thomas P. Genovese, City Manager Attachments: 1. Grant of Easement 2. Emergency Access Road — Tract Map 30651 2 1::; RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING PERPETUAL EASEMENT OFFERED FOR CONVEYANCE BY GRANT DEED ALONG TOM FAZIO LANE SOUTH AT THE QUARRY AT LA QUINTA WHEREAS, a secondary access/emergency access road from Quarry Ranch Road was conditioned for Tract Map No. 30651; and WHEREAS, a portion of said access/emergency access road at the northerly terminus at Tom Fazio Lane South will be on Lot G (Common Lot) of Tract Map No. 27728; and WHEREAS, the remainder of the access road will traverse Lots I and H (Golf Course) of Tract Map No. 30651 and be dedicated to the City upon it's recordation, and WHEREAS, the recordation of this grand deed is required prior to recordation of the Final Map for Tract Map No. 30651, and WHEREAS, in order to accommodate public emergency access and the condition of Tract Map No. 30651, The Quarry at La Quinta Homeowners Association, Inc. is willing to convey perpetual easement of that portion of Lot G of Tract Map No. 27728 by Grant of Easement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. Pursuant to Government Code Section 7050, that portion of Lot G of Tract Map No. 27728 which will be conveyed by Grant of Easement to the City of La Quinta, is hereby accepted. Section 2. The City Clerk shall file the Grant of Easement for recording by the County Recorder. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22nd day of July, 2003, by the following vote to wit: 3 Resolution No. 2003- RW-D 2003-048 Adopted: July 22, 2003 Page 2 AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4�3 ATTACHMENT 1 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO QUARRY RANCH, LLC I QUARRY LANE LA QUINTA, CA 92253 GRANT OF EASEMENT FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledge, THE QUARRY AT LA QUINTA HOMEOWNERS ASSOCIATION, INC., A California Nonprofit Mutual Benefit Corporation, hereby grants to THE CITY OF LA QUINTA, A California Municipal Corporation, a perpetual easement for emergency access and public utility purposes across, over, and through the real property described as follows: (See Exhibit "A" and "B" Attached Hereto) Said easement is limited to the general easement of travel, and the exact location of which is to be designated by the Grantor from time to time. Executed this day of May, 2003, at ,.. h , California STATE OF CALIFORNIA ) COUNTY OF ) S.S. On before me, S. p t) w iLi-sl, (here insert name and title of the officer), personally appeared j&; ; bAvy . on, ►n't�c2 �1�,''' , personally known tome (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and office seal. STEPHANIE S. POWEU )25W ? Signature s= -� CW* AyCornm BV31 u Feb26rM , 5 EXHIBIT "A" LEGAL DESCRIPTION AN EASEMENT FOR EMERGENCY ACCESS AND PUBLIC UTILITY PURPOSES ACROSS THAT PORTION OF LOT "G" OF TRACT NO. 27728, AS FILED IN BOOK 249, PAGES 1 THROUGH 13 OF MAPS, RECORDS OF RIVERSIDE COUNTY, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT "G"; THENCE NORTH 00020' 13" WEST 201.58 FEET ALONG THE EASTERLY LINE OF SAID LOT "G" AND THE BOUNDARY OF TRACT MAP NO. 27728 TO THE POINT OF BEGINNING; THENCE CONTINUING NORTH 00020' 13" WEST 30.42 FEET TO THE BEGINNING OF A NON - TANGENT CURVE CONCAVE SOUTHERLY AND HAVING A RADIUS OF 14l .22 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 08008'24" WEST; THENCE WESTERLY ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE OF 10.07 FEET THROUGH A CENTRAL ANGLE OF 04005'01" TO A POINT ON THE WESTERLY RIGHT OF WAY OF TOM FAZIO LANE SOUTH (37.00 FEET WIDE) AS SHOWN ON SAID TRACT MAP NO. 27728, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 04003'23" EAST; THENCE SOUTH 00020' 13" EAST 24.73 FEET ALONG SAID WESTERLY RIGHT OF WAY TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 188.50 FEET; THENCE SOUTHERLY ALONG THE ARC OF SAID CURVE, AN ARC DISTANCE 5.38 FEET THROUGH A CENTRAL ANGLE OF 01038'07", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 88042'06" EAST TO THE BEGINNING OF A NON -TANGENT CURVE CONCAVE SOUTHERLY AND HAVING A RADIUS OF 111.22 FEET, A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS SOUTH 05012' 18" WEST; THENCE WESTERLY ALONG THE ARC OF SAID CURVE AN ARC DISTANCE OF 10.18 FEET THROUGH A CENTRAL ANGLE OF 05 ° 14' 45", A LINE RADIAL TO SAID CURVE AT SAID POINT BEARS NORTH 10027'04" EAST TO THE POINT OF BEGINNING. DESCRIBED EASEMENT CONTAINS 303 SQUARE FEET, MORE OR LESS. FOR GRAPHICAL PURPOSES SEE EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. r: Dean J. Palumbo PLS 6697 Exp. 06/30/04 LAND S� Pql� LF� 0O� NO. 6697 Exp. 06/30/04 sT9T£ of CAS-\F� 0:\40337\4033702\suivey\Esmt\Emerg. Access Easement.doc LL- 0 '• jam, , W ,2 V r I J U v o O � CI—3„.+O.LZ.01 N F— _ _ _ _ / ,00 Z�'Z M„ �'1,Oe.00N Z �) M„�Z.80.805� ,Z� p�- .85" l OZ W W ---- t- -is f orZ ct o - kW o a U Z Q1 ti m Qw w \ O ao mw _L N x0�0 LJJ >- Z O � U V Q vo�°D Soho I — a. Q Q Z Q Q 4 4 C Q U 0 64 11 TRACT MAP No, 3066 1 SAS -RJ f'J � O � N89'38'OrE 293.19' i co �. Wr w r , / V r w O � / D' ESMT FOR EMERG£MCY ACCESS & U7Xi7Y PURPOSES PER TRACT MAP NO. M651 �— r / i r 274.17' 0 4 N85'5T E h ��j ? y-0 eo .vim `s� 6'• QUARRY ��• 5�� RANCH �Q 1 ��R Q 49. x 49.9 IJ La, rAV Sep 42ulft OF T N� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision CONSENT CALENDAR: Improvement Agreement for Tract No. 31289, Lake La STUDY SESSION• Quinta, Lakefront Investors Inc. PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract No. 31289, Lake La Quinta, Lakefront Investors Inc. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 31289 is located on Caleo Bay north of Via Florence. This development consists of seven residential lots (Attachment 1) . The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not been received. The Final Map is technically complete and is being routed for signatures. It is expected that the associated securities and all signatures will be in place within the time allowed for its conditional approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt, within 30 days (August 20, 2003), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except for the City Clerk), SIA and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional Final Map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 31289, Lake La Quinta, (Lakefront Investors Inc); or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 31289, Lake La Quinta, (Lakefront Investors Inc); or 3. Provide staff with alternative direction. Respectfully submitted, 4imothy R. , J as , P.E. Public Works Director, City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement 2 RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT NO. 31289, LAKE LA QUINTA (LAKEFRONT INVESTORS INC.) AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps, and WHEREAS, the City Council as a matter of policy allows a subdivider to have city staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items, and WHEREAS, the subdivider has demonstrated to city staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff, and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration, and WHEREAS, the City Council relies on professional city staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional city staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, the City Council of the City of La Quinta does hereby find, determine, order and resolve as follows: Section 1. The final map for Tract No. conditionally approved provided the subdivider submits all required items on or before August 20, 2003. 3 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms with the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on August 20, 2003. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 22"d day of July, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 4 ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 �„ ATTACHMENT Q Q c 0 CY �U W ad swIdd 3Nna J o �Qry 1S SHVOV 00 z cn DlaS NO"NIHSbM o m � Z_ U orOf m J UW W 0 Q �o �sl3 U H,LXDl1f 6 %.j , ATTACHMENT 2 b Jill I I I 94 Is I b5 151 ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT NO. 31289 ON SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this '� rdi day of 11A ! % r , 20 C 3 , by and between Lakefront Investors Inc., hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the Map) of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 31289 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: \\CLQADMFS1\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSE\ASST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 1 of 614 9- /k 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). \\CLQADMFSI\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSE\ASST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 2 of 6 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non- payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such \\CLQADMFSI\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSEWSST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 3 of 6 11 1�.: real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title \\CLQADMFS1\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSEWSST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 4 of 6 12 1J report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdividers performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. \\CIQADMFS1\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSE\ASST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 5 Qf 611 ri 13 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: By. Title: IC&&'j By: Title: By: Title: and A Reviewed a Approved: Ti othy R. Jon on,!P . \,—blic Works D r tor%City Engineer Approved as to Form: City Attorney 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Date Lakefront Investors Inc. Robert N. Slaughter Jim Hayhoe 47610 Via Montana La Quinta, CA 92253 760-771-1528 Date Date Date �:3 Date Date \\CLQADMFSI\PUBWRKS\PWDEPT\STAFF\Jimenez\JESSE\ASST ENG 1\SIAS\TRACT 31289\31289 ONSITE.doc Page 6 0 t r-y 14 it Exhibit A SECURITY - TRACT 31289 ON SITE IMPROVEMENTS Except as otherwise provided herein, Subdivider shall furnish performance security and labor & materials security prior to agendization of the Map for approval by the City Council. Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council Improvement Description Performance Labor & Materials Grading $ 79,464.00 $ 79,464.00 Street Improvements $ 21,702.00 $ 21,702.00 Domestic Water $ 8,400.00 $ 8,400.00 Sanitary Sewer $ 35,000.00 $ 35,000.00 Perimeter Landscaping $ 37,000.00 $ 37,000.00 Subtotal of Improvements $ 181,566.00 $ 181,566.00 Incomplete Plans Contingency (10%) $ 18,156.60 $ 18,156.60 Professional Fees, Construction (10%) $ 18,156.60 $ 18,156.60 Subtotal of Improvements with Applicable $ 217,879.20 $ 217,879.20 Contingencies Standard Contingency (10%) $ 21,787.90 $ 21,787.90 Grand Total (Bond Amount) $ 239,667.10 $ 239,667.10 15 STATE OF WASHINGTON, ) } COUNTY OF SKAGIT I certify that I know or have�tisfa�rj-t�r-j evidence_ that �~� `� 5 d` --� is the person who appeared before me, and said person acknowledged th�! e/she signed this instrument, on oath stated that e/ e/they was/ were authorized to execute the instrument and ackowledged it as the L �-4 of i—.C_L-V-'-` �--► }`��E'�; to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. GIVEN under my hand and official seal the day and year last above written. �. GAN OZ A NOTARY' �N A PUBLIC `i�)� 11-19-2003 A�OP Q� Notary Public in d for the State of Washington a Residing at - ---` My appointment expires /rl9c'3 16 Iry 4 64P Qu&n COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Consideration of a Resolution Approving the Fiscal Year 2003-2004 City of La Quinta Budget and Establishing the City' s Appropriation Limit RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the Fiscal Year 2003-2004 City of La Quinta Budget and establishing the City' s Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan. FISCAL IMPLICATIONS: All Fiscal Year 2003-2004 revenues, operational appropriations and capital project funding are included in the Proposed Fiscal Year 2003-2004 Budget. BACKGROUND AND OVERVIEW: At the City Council Meeting of June 13, 2003, the City Council adopted the Preliminary Budget and provided staff direction regarding the Final Budget for the 2003-2004 Fiscal Year. A summary of those changes is provided as Attachment 1. Additionally, staff has provided a list of continuing appropriations/encumbrances for Fiscal Year 2003/2004, as well as a copy of the June 13, 2003 staff report for reference (Attachments 2 & 3). As indicated in the City Manager' s Budget Message, Staff believes that this year' s budget is a continuation of the City Council' s commitment to enhancing the quality of life for La Quinta residents. Numerous businesses have chosen to locate in La Quinta, including several quality restaurants, financial institutions and other businesses. As a result, staff has increased the budget estimates for sales taxes by 10.5%. 77 Upcoming projects include construction of Phase 1 of the Municipal Golf Course, Washington Street Medians and Median Landscaping, Phase 2 of the Jefferson Street improvements and additions to the Boys and Girls Club and Sports Complex. Also provided for the City Council review is the City's annual Five -Year Resource Allocation Plan (Attachment 4). City staff requests that this item be received and filed. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the Fiscal Year 2003-2004 City of La Quinta Budget and establishing the City's Appropriation Limit; and receive and file the Five -Year Resource Allocation Plan; or 2. Do not adopt a Resolution of the City Council approving the Fiscal Year 2003- 2004 City of La Quinta Budget and establishing the City's Appropriation Limit; and do not receive and file the Five -Year Resource Allocation Plan. 3. Provide staff with alternative direction. Respectfully submitted, Joh alconer, Financ Direc or Approved for submission by: Thomas P. Genovese, City Manager Attachments 1: Changes between Preliminary vs. Final Budget Accounts 2: Appropriations/Encumbrances 3: June 13, 2003 Staff Report 4: City's Five -Year Resource Allocation Plan 5: City of La Quinta Fiscal Year 2003-2004 Annual Budget and Supporting Document (under separate cover) 2 RESOLUTION NO. 2003 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY'S APPROPRIATION LIMIT FOR FISCAL YEAR 2003-2004 AND APPROVING A BUDGET FOR FISCAL YEAR 2003-2004 WHEREAS, each year the La Quinta City Council adopts a Budget for Revenues and Expenditures for the upcoming Fiscal Year; and WHEREAS, the City Council desires to make provisions for a level of services commensurate with the needs of the City; and WHEREAS, the City Council has reviewed said budget and has had several public meetings to receive public input; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed budget as it considers desirable; and WHEREAS, Section 7910 of the government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year; and WHEREAS, Section 7902(b) of the Government Code sets forth the method for determining the said appropriations limit, to be based upon the limit applicable for the prior fiscal year and adjusted for changes in the cost -of -living and in population. NOW, THEREFORE, BE IT RESOLVED by the City of La Quinta to adopt, as follows: SECTION 1. The appropriations limit for the City of La Quinta established in accordance with Section 7902(b) of the California Government Code, for Fiscal Year 2003-2004 is $52,072,415. SECTION 2. It is hereby found and determined that in compliance with Government Code Section 7910, the documentation used in the determination of said appropriations limit for Fiscal Year 2003-2004 was available to the public in the Finance Department of the City and in the Office of the City Clerk at least fifteen days prior to this date. SECTION 3. The Fiscal Year 2003-2004 Budget which is on file with the City Clerk, is hereby approved. SECTION 4. The Redevelopment Agency agrees to the reimbursement to the City for services performed by the City on behalf of the Agency. Such reimbursement, 3 as computed and included in the budget document, shall include salary, salary related costs, direct costs, and indirect overhead costs. SECTION 5. Continuing Appropriations which remain unspent and were authorized by Council in Fiscal Year 2002/03 are approved in the Fiscal Year 2003/2004 Budget in an amount not to exceed $1,771,316. SECTION 6. Encumbrances for Fiscal Year 2002/03 for committed appropriations are approved in the Fiscal Year 2003-2004 Budget in an amount not to exceed $451,269. SECTION 7. Budget adjustment procedures are approved as follows: A. Additional appropriations and the transfer of cash or unappropriated fund balance from one fund to another shall be made only upon City Council approval. B. Transfers of budgeted appropriations between divisions or capital projects shall be made only upon City Council approval. C. Transfers of budgeted appropriations between accounts within a division or capital project may be made with the approval of the City Manager or his designee. D. Prior year budget continuing Appropriations and Encumbrances for unexpended capital project appropriations remaining from uncompleted prior year capital projects shall be made with City Manager approval. These carry-over appropriations are for prior year Council approved capital projects and shall not exceed the approved project budget. SECTION 8. The City Manager shall render a monthly report to the City Council on the status of City operations as it relates to the approved budget and any amendments thereto. 4 PASSED, APPROVED AND ADOPTED this 22"d day of July, 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: KATHY JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 Preliminary Deficit (56,270) City of La Quinta Changes Between Preliminary vs. Final Budget FY 03/04 Through 08-Jul-03 Actual Total Budgeted FY 02/03 Actual & Budgeted Category FY 02/03 Expenditures Committed Committed FY 03/04 Grants Soap Box Derby (Franchise fees) 1,600 1,350 1,350 1,600 Bob Hope Chrysler Classic - General Fund Note 25,000 25,000 25,000 50,000 Soap Box Derby (Traffic Control) 2,800 2,200 2,200 2,800 CVRPD Pool Hours 20,000 18,904 18,904 18,000 CV Economic Partnership 6,000 6,000 6,000 6,000 CVRPD - Building Permits 14,000 6,626 6,626 0 CVRPD - Culturefest Sponsorship 2,200 2,200 2,200 2,200 Facility Dedications & Holiday in Park 8,000 4,983 4,983 8,000 YMCA Building Permit 2,359 2,105 2,105 0 Date Festival 5,250 5,000 5,000 5,250 0 Subtotal 87,209 74,368 0 74,368 93,850 A/C 101-251-663-000 Contingency Soroptimists Club (rent) 4,070 4,070 Veterans of Foreign Wars (rent) 1,515 1,515 LQ HS Career Day 1,000 1,000 Foudation for the Retarded Vehicle repair 2,000 2,000 LQ Chamber of Commerce Candidates Forum 385 385 Desert Cancer Foundation in Memory of Honey Atkins 1,000 1,000 Desert Cancer Foundation Gift of Life Fund Raiser 225 225 Prevent Child Abuse 250 250 0 Subtotal 20,000 10,445 0 10,445 20,000 Contracts Chamber of Commerce 125,000 125,000 125,000 125,000 Community Special Events (formerly Village Fair 40,000 15,291 15,291 40,000 Boys & Girls Club - Facility Use 30,000 30,000 30,000 30,000 Boys & Girls Club - Floor Repair 6,000 6,120 6,120 6,000 LQ Arts Foundation 100,000 100,000 100,000 100,000 Subtotal 301,000 276,411 0 276,411 301,000 AB939 Requests Unallocated 10,000 1,000 1,000 10,000 Subtotal 10,000 1,000 0 1,000 10,000 Department/Other Requests Staff - Estimated Liability Claims Staff - Reduction in Travel Staff - Reduction in Annexation Consultants Cal State University San Bernardino - Note 1 Special Olmypics - Desert Chapter The Living Desert Membership Coast Concert Management - Civic Concert series American Cancer Society - Relay for Life Sponsorship Council Salaries Council Salaries -Fringe Benefits 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Requests FY 03/04 0 125,000 125,000 0 50,000 27,700 50,500 Note 1 3,000 1,000 30,000 10,000 1 172,200 1 Total 1 1 $418,20-91 1 $362,224 1 1 $0 j 1 $362,224 $424,85 $297,200 Note 1 - Amounts range from $5,000 to $5,000,000 for Palm Desert Campus Note 2 - In FY 02/03 The Bob Hope Classic was funded $25,000 from General Fund and $25,000 from Grant Funds. In FY 03/04 the $50,000 is funded entirely from the General Fund Surplus/Deficit Council Consideration 0 0 (100,000) (100,000) 0 27,700 9,000 1,900 38,600 $61,400 5,130 ATTACHMENT 2 City of La Quanta Fiscal Year 2002103 Continuing Appropriations/Encumbrances -Note 1 08-Jul-03 As nresented in Budaet Documents Continuing Department Account Description Appropriation Encumbrances Total General Government 101-103-605-822 City Calendar project 32,000 32,000 101-103-605-822 Collateral material 16,500 16,500 101-104-655-593 Training & Education - MOU 500 500 101-102-855-000 Ballistic vests 5,000 5,000 101-102-603-000 Service Fee Study - Muni Financial 15,000 15,000 49,000 20,000 69,000 Subtotal 1 City Clerk 101-201-605-000 Contract Services - Municipal code On -Line 3,500 3,500 and Code Updates 3,500 0 3,500 Subtotal Finance and Central Services 101-153-703-812 Operating Supply - Software 225,000 225,000 101-151-607-000 Contract Services - Admin (cost allocation 8,000 8,000 study) 233,000 0 233,000 Subtotal Community Services 101-202-703-000 101-202-703-812 Operating Supplies - Senior Center Operating Supplies - Software (Sr Center) 4,379 1,000 4,379 1,000 101-251-605-821 Promotional Services 6,413 6,413 101-251-605-822 Marketing services 5,671 5,173 10,844 101-251-621-000 Maintenance and Repair 29,713 7,180 36,893 101-251-621-537 Maintenance - Sports Complex 5,785 5,785 101-251-647-000 Printing 5,308 5,308 101-251-853-000 Capital - Building 10,498 10,498 101-251-855-000 Capital - Machinery & Equipment 43,586 43,586 Subtotal 112,353 12,353 124,706 101-301-609-579 LLEBG Funding - (police OT, spec enforce 52,691 52,691 101-301-609-580 CLEEP Funding - police equipment 19,956 19,956 Subtotal 72,647 0 72,647 Building & Safety 101-356-855-000 Capital -Machinery/ Equip EMS 28,002 28,002 Subtotal 28,002 0 28,002 Community Development 101-402-605-000 101-402-605-000 Historical Preservation Plan Update Housing Element 15,000 18,000 15,000 18,000 101-402-605-000 Zoning Ordinance Update 75,000 75,000 101-402-605-000 EIR Thresholds 30,000 30,000 101-402-605-000 Archaelogical Curation 7,500 7,500 101-402-605-000 Housing Element Changes 8,000 8,000 101-402-605-542 AB 939 Programs 5,000 5,000 101-402-605-542 AB 939 Consultant 4,000 4,000 101-402-605-542 AB 939 - Skateboarder 4,532 4,532 127,500 39,532 167,032 Subtotal Public Works 101-452-609-000 Update Pavement Management Program 20,000 20,000 101-452-609-000 Update Master Drainage Plan 75,000 75,000 101-453-609-000 Slurry Seal/Striping 800,000 75,000 875,000 101-453-855-000 Capital-misc 7,300 7,300 101-451-855-000 Capital -copier 1,000 1,000 101-453-621-631 Storm Drain Maintenance 35,042 35,042 101-454-603-000 Muni Financial Light & Landscape assess 6,000 6,000 101-454-621-628 Lundeen - Palm tree trimming 22,814 22,814 101-452-603-000 Engineering - roundabouts 3,300 3,300 101-454-703-847 SW Pump/Drilling 7,120 7,120 101-453-855-000 CNG Street Sweeper purchase (MSRC 193,014 193,014 1,076,314 169,276 1,245,590 Subtotal rant) Subtotal - General Fund 1,702,316 241,161 1,943,477 Information Technology Fund 502-502-703-812 502-502-703-812 Operating Supplies - Software One Stop Software 55,000 114,408 114,408 55,000 502-502-605-000 One Stop Permitting 10,000 10,000 502-502-609-609 Contract Services - GIS 21,000 21,000 502-502-855-000 Capital - citywide Office 2002 upgrade 17,200 17,200 502-502-855-000 Capital - Equipment replacement 4,000 38,500 42,500 1 69,000 191,108 260,108 Subtotal - Information Technology Fund 1 Equipment Replacement Fund Subtotal - Equipment Replacement 501-501-855-000 Fund Capital - Vehicles (mid size sedan) 19,000 19,000 0 19,000 19,000 Total City of La Quinta 1 1,771,316 451,269 2,222,585 Note 1 - The appropriations and encumbrances listed will be adjusted to reflect actual expenditures as of June 30, 2003 1 7 f� 7 ATTACHMENT 3 FM OF I9 COUNCIL/RDA MEETING DATE: June 13, 2003 ITEM TITLE: Consideration of Fiscal Year 2003/2004 Preliminary Budget RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt the Fiscal Year 2003/2004 Preliminary Budget and direct staff to prepare a Fiscal Year 2003/2004 Final Budget for the July 22, 2003, City Council Meeting. FISCAL IMPLICATIONS: All Preliminary Fiscal Year 2003/2004 revenues, operational.appropriations and capital projects funding are included in this Preliminary Budget. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction This preliminary Fiscal Year 2003/2004 Budget is similar to the format implemented the last few years. This format utilizes two separate documents to develop the City, Agency and Financing Authority's Budget. The first of the two documents utilized for presentation of this year's budget is titled: "Fiscal Year 2003/2004 Preliminary Budget," and includes the total scope of operations for the City, Agency and Financing Authority. The second document is titled: "Supporting Document." This document provides the detail for each program operation and the justification for any of the changes requested. Summary of This Year's Budget Revenues — General Fund This year's General Fund budgeted revenues reflect an increase in a number of revenue sources totaling just under $2.1 million from last year's budget. The Fiscal Year 2003/2004 revenues are projected with the major changes reflected in the following tables: INCREASE/ REVENUE TYPE (DECREASE) Transient Occupancy Tax $ 545,000 County Fire Tax 465,000 Sales Tax 400,000 Fees for Service 150,000 Property Tax 140,000 Interest 110,000 Document Transfer Tax 100,000 Motor Vehicle in Lieu 50,000 Franchise Fee 38,000 Intergovernmental 25,000 License & Permits 17,000 Summary of All Other Changes 43,691 $ 2.083,691 Expenditures — General Fund This year's General Fund budget has also received close scrutiny of all planned expenditures. After meetings with the Department Directors, several significant cuts in expenditures were made. These cuts, however, did not affect current service levels the residents receive from their municipal government. The effects of Proposition 218 have resulted in the need to utilize the General Fund for operating expenditures previously paid by the Lighting and Landscaping District. The Public Works Lighting and Landscape Maintenance costs exceeded reimbursements by $850,000 for FY 03/04 and $765,000 for FY 02/03. As identified on page C-2 of the Preliminary Budget, this year's budget is not currently balanced and contains a deficit of ($56,270). Some of the significant items or changes contained in the Preliminary Budget are as follows: 1153 N Department/ Item FY 03/04 FY02/03 Chan a Cumulative Division General Gov't Personnel Gen'I Liability Insurance 366,657 193,265 173,392 173,392 Police New Motor Officer 196,670 196,670 370,062 Police New S.E.T. Member 190,843 190,843 560,905 Police Increase in Existing Level of Service, Salary & Benefits 3,931,394 3,493,740 337,654 898,559 Police Other non -personnel svc. charges 867,962 841,892 26,070 924,629 Bldg & Sfty/ Fire Increase in Existing Level of Service (Note 1) 1,762,479 1,698,000 64,479 963,038 Bldg & Sfty/ Fire Increase for 3�d Fire Station (Note 1) 384,401 384,401 1,347,439 Public Works/ Lndsc Mtnc Utilities 477,319 354,100 123,219 1,470,658 Public Works/ Lndsc Mtnc LED Signal Conversion 150,000 150,000 1,620,658 Public Works/ Lndsc Mtnc City-wide Maintenance Contract 750,000 700,000 50,000 1,670,658 All Depts Increase in Existing Salaries 41676,388 4,439,600 236,788 1,907,446 All Depts Increase in Existing Fringe Benefits (Note 2) 1,768,758 1,306,700 462,058 2,369,504 Public Works/ Eng/Traffic New Position -Sr. Engineer Salary 90,192 90,192 2,459,696 Public Works/ Eng/Traffic New Position -Sr. Engineer Fr. Bens 30,004 30,004 2,489,700 Finance New Position -Info Svcs Analyst Sal. 50,220 50,220 2,539,920 Finance New Position -Info Svcs Analyst Fringe Benefits 211238 21,238 2,561,158 General Gov't Personnel Estimated Liability Claims 50,000 (50,000) 2,511,158 Finance/ Central Svcs Accounting Software -Phase 1 225,000 (225,000) 2,286,158 All Depts Reduction in Travel & Meetings 27,700 (27,700) 2,258,458 General Gov't Econ Dev Marketing Services 100,000 127,700 (27,700) 2,230,758 Comm Dev Admin Reduction in Annexation Contract 50,500 (50,500) 2,180,258 All Depts Services Increase in Info Technology Charges 216,200 162,164 54,036 2,234,294 All Depts Summary of All Other Changes 35,383 (35,383) 2,144,875 Note 1 These levels of service have not been determined. Note 2 Workers' Compensation for FY 03/04 is budgeted at $ 237,500 versus $146,100 for FY 02/03. The payroll rate per hundred increased 49% from $3.40 to $5.05. 10 Other Funds The following lists other significant line items contained in the budget. Fund Description RDA #2 Low & Moderate Bond Bond issue Amount $ 39, 500,000 As approved during the FY 02/03 mid -year report, staff is pursuing a future bond issue to help meet our State mandated Housing numbers. Travel Eliminations The following is a list of the Travel Eliminations proposed by the City Manager to reduce the deficit. These changes reduce the Travel Training and Meeting budget by 17% from last year's budget. Department/ Location Amount Division General Gov't Legislative Nat'l League Annual Conf (3) - Nashville, TN 7,000 General Gov't City Mgr League-Cty Mgr Dept Mtg (2) - Huntington Beach, CA 2,000 General Gov't Personnel League Empl. Relations Institute - So. Cal. 1,500 General Gov't Personnel Mgmt. Training Seminar 10,000 City Clerk Elections Law Conf. - Monterey, CA 1,200 Finance Fiscal LAIF Conference - Sacramento, CA 2,500 Bldg & Sfty/ Emerg. Svcs. Int'l Assoc. of Emergency Managers - Columbus, OH 1,500 Comm Dev Admin State America Planning Assoc (1) - Santa Barbara, CA 1,000 Public Works/ Admin LCC - Publ Wrks Officer's Inst. (1) - San Diego, CA 1,000 Total Travel Eliminations _ 27 7 Q0 Ir,o 11 Personnel There are several proposed changes to the personnel manning schedule for this Fiscal Year which include increasing the number of authorized positions from 76 to 78. Listed below are the proposed changes and the purpose/justification for each: • Secretary positions in the City Manager's Office are proposed to be reclassified to Executive Assistant. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of these two positions. • Building Inspector I position in the Building and Safety Department is proposed to be changed to Building Inspector II. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of the position. Assistant Engineer I position in the Public Works Department proposed to be changed to Assistant Engineer Il. This proposed change is to identify a classification and salary range that more accurately reflect the proposed duties and responsibilities of the position. • Addition of a new position of Information Services Analyst in the Finance Department. This new position is proposed due to growth of the organization and increased need for information services in the organization. Currently these services are contracted with other private organizations; therefore, with some reduction in the need for outside contracted services, it is anticipated that although there will be an increase in personnel costs, there will be a like decrease in contracted services. • Addition of a new position of Senior Engineer in the Public Works Department. This new position is proposed to increase customer service response/need for the processing of development applications. Currently these services are contracted out with other private organizations. Costs associated with the addition of this position will be offset by revenues collected for the processing of development applications. Due to the cost of contract services currently utilized for the processing of development applications, the organization may see an overall savings related to the addition of this position, as well as an increase in customer service afforded to the development community. The proposed budget includes normal step increases for eligible employees and a 3.5% Cost of Living Allowance. 12 Community Service Projects In past budgets, the Council has included community service projects to benefit the citizens, children, and business community in the City of La Quinta (Attachment 1). The following table lists Community Service items exceeding $5,000: AGENCIES BUDGETED Chamber of Commerce $125,000 La Quinta Arts Foundation 100,000 Bob Hope Chrysler Classic - General Fund 50,000 Community Special Events (formerly Village Faire) 40,000 Boys & Girls Club - Facility Use 30,000 Contingency 20,000 CVRPD Pool Hours 18,000 AB 939 - Unallocated 10,000 Facility Dedications & Holiday in Park 8,000 C.V. Economic Partnership 6,000 Boys & Girls Club - Floor Repair 6,000 Date Festival 5,250 Public Safety Issues Police services - the overall budget for Police Services has increased by $751,237. This represents the largest service level cost in the proposed budget at 24% of total General Fund expenditures. The cost increase is due to two factors. The first is an increase in rates for services. This rate increase results in an estimated cost of $363,724, $337,654 of which is salary and benefit increases for the existing level of service personnel. The second cost increase is due to the proposed addition of two new positions: one additional Motorcycle Officer and one additional Special Enforcement Team member. The estimated cost for these positions is $387,513. The City Manager concurs with the recommendation of the Police Chief regarding the need for the addition of these positions. Fire services - the budget for Fire Services has been included in the budget at the level revenues will be received. In other words, at this time, it is anticipated that only Structural Fire tax revenues will be utilized for Fire Services. Additionally, it is anticipated that the City will see an increase in service levels. However, the extent and type of service level increases are still being discussed with the County of Riverside (the City's contracted provider of services). City staff will address the level of Fire Services for the City in the very near future. 13 Other Issues Listed below are other issues that have been previously brought up by the City Council or requested by other agencies: • Request for additional covered parking at the Senior Center/Library parking area. It is anticipated that any expenditures for this item would not be from operational revenues since it would be a Capital Improvement Project. Additionally, staff has not completed any research regarding needs or costs of this item; therefore, it is requested that this item not be considered for discussion at this time and that staff be directed to complete any assessment/analysis regarding this item and bring it before the City Council in the near future. • Request for discussion regarding City Council Salaries. This item would have an effect on the operational budget and, therefore, City Staff is requesting discussion and determination regarding this item. • Request from the California State University. Provided as Attachment 2 is a request from the California State University San Bernardino (Palm Desert Campus). Staff is seeking direction regarding this item and will be prepared to discuss funding mechanisms for the request if appropriate. • Request from the Special Olympics (provided as Attachment 3). Staff recommends this item be referred to the grant program. • Request from The Living Desert (provided as Attachment 4). Staff recommends this item be referred to the grant program. • Request from Coast Concert Management (provided as Attachment 5). This item could have an impact on the operational budget. Currently the City has budgeted $40,000 for Community Events in the Community Services Department. Staff is seeking direction regarding this item and will be prepared to discuss funding mechanisms for the request if appropriate. • Request from the American Cancer Society (provided as Attachment 6). Staff recommends this item be referred to the grant program. Timeline Attached is a brief outline of the City staff presentation of the Preliminary Budget (Attachment 7) as well as a one -page summary of highlights of this year's budget (Attachment 8). Also attached are a Summary and Supporting FY 03/04 Preliminary Budget for Council's consideration as Attachment 9. 16,31 14 Staff is requesting that at the June 13, 2003, City Council meeting, the Council review and make any amendments as necessary to the Preliminary Budget. Subsequent to this review, staff is requesting approval of the Preliminary Budget with a July 1, 2003, effective date. Staff will then incorporate all changes pursuant to the discussion of the Preliminary Budget and schedule the item for consideration at the July 22, 2003, City Council meeting for Final Budget adoption. Capital Improvement Program The FY 2003/04 Preliminary Budget incorporates the planned capital expenditures for next year. The projects can be found on Pages H-1 and H-2 and include funding for four (4) major CIP projects - Phase 2 of Jefferson Street Widening between 1-10 and Hwy. 1 1 1, The Ranch property development, Phase 1 Library construction, and Washington Street Median Landscaping - Phase 2. Five -Year Resource Allocation Plan City staff is currently completing the Five Year Resource Allocation Plan (RAP). This five-year plan forecasts the operating expenditures and the anticipated revenues to pay for these expenditures. Staff will incorporate any changes between the Preliminary Budget and the final budget into the Five Year Resource Allocation Plan which is scheduled for presentation at the July 22, 2003, City Council meeting. Summary This memorandum is intended only as a summary of the issues and details of the budget. We look forward to these discussions with the City Council at the June 13, 2003 City Council meeting. The City staff will be prepared with recommendations, and request to report on, methods/suggestions to balance the operating budget. FINDINGS AND ALTERNATIVES: City staff is requesting: 1) Review and comment on the 2003/2004 Fiscal Year Budget and provide direction regarding any proposed changes to the document; and 2) Approval of the 2003/2004 Preliminary Budget as amended at the June 13, 2003, City Council Meeting. (Any approved changes by the City Council to be incorporated into the Final Budget for adoption on July 22, 2003.) 1 14 15 Respectfully submitted, JoMi M. Falco er, Finance Director Attachments: Approved for submission by: Thomas P. Genovese, City Manager 1. School/Grant/Contract Contributions/Department Other Requests 2. California State/San Bernardino University Request (Summary information provided; details available upon request) 3. Special Olympics Request 4. The Living Desert Request 5. Coast Concert Management Request 6. American Cancer Society Request 7. Staff Outline 8. Major Highlights 9. Preliminary Budget — two documents 16 ATTACHMENT a o� d O 7 U O LL v morn c a m O cc Q (a ` M _Q O O �+ ON ci ) G- N � N cr O O O Lei L 04 wI NC C) O 0 0 0 0 0 0 0 O (OD 0 a00 0 0 o N 0 o N O O O D O 0 0 0 O 0 0 0 0 0 O O O 00 O m� .- 0 N G (D N 00 LA 0 N O N N VO• 0 co O .- 0 O O otj N cp E O 0 0 0 O (D O M O O 0 N O 0 (ND N m Go Or 0 o 00 M O Lr) O O O O O O 00 O 00 N Ln 0 � V O 0 0 0 Ct N 0 O 00 O O Z= Q 0 �- N N (D (D N N �A n to N M N N N 0 tD O h N .- N E O O O O O U N CM N _ (d o 3 (� V 0 0 0 0 ,q O (D O CM O O (n o 0 0 0 N 0 G0 0 0 M o N 0 0 (D N 0) r- O ODO 0 M O O O O h— o O Ln o 0 0 O U) 0 0 0 0 N� tn Iq O 0 0 0 O o N 0 C N 0 .- _ IT 00 00 O O c Q} N OL N N 00 (D (D N� N L r N M N N N- 0 (D o M O 1�.- LL X r- — N W (Do m o000o0oorno N 0 °f N o 0 00000 000 0 0 O 00 0 0 0 mU (OD O CO C 0 Ct Cl) N N N N t0 N a0 N t1) 00 N 0 - M (D O O O w 0 N C Q y N O Z T '(p E C a:LL = (0 C 0-0 O S rn 7 LL U- a of O LL 5 a y d E J m L C wT .-. V N O C (CO �_ E O .� (0 c 0 m (D >U ECGaai �.�v Hp H G ._ a 'O V 8 c c N 0 �- 0 0 c 0 o (J L E m= °� m � N ("o E 0 V w U an d y € cm o a� c c a� LL LL >.(n a.0a c0- �.Da cn w 7 mQ 0 LLLU.-0 `0 E 0>>'� 0 0 0 r 0= U 'S �� , U LLL - o 8 0' U CO U U c pUOpa'omU �> > N h o �� (co (coL m m o�zz_'o y� O a 0 C � m 0 OI E o U o E U _ l9 .(3 0 �� L _ (a I« W o �mSmd $aa QLL. LU 0 amm fOL rr�4) S U 16 Eotf otS O M O a+ (o m M M m 'v U m &-000»»co2cc .0 � V C O d N N> 0 0 Cio00o� � C (v E >+ a Q 0s0ooCp m m of Lo mc5 U 000m00000ULL}m m aU cn> -jLL.jODa U) UUUmm-i cn Qom 17 0 0 H C)ao.- O O O O N Qf O O N>- O P O O O O O N N tOA Z M, d O6 N N N d' U- �- IV N N N t0 en N O N O1 0 tV a0 N C N E O O O O LO N N .0 C f� .p C N c � C a o E U 0 r � N O O O 0 O to E N � Ei9 w c � o C O li C O to y N o m� U m O � 0 o E .a a o m d (D c rnH m c cn 0 013 N N j O>-V C O NLn y N 0-0 m Z 2 w 18 ATTACHMENT 2 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO Palm Desert Campus 37-500 Cook Street, Palm Desert, CA 92211 (760) 341-2883• (909) 473-8180 Fax NAMING OPPORTUNITIES Leadership Gifts: Building III Entire Building $51000, 000 Nursing Wing $39 000, 000 Academic Wing $3, 000, 000 Arts Wing $3, 000, 000 Plaza Outdoor Area — Building III $19000, 000 Opportunities Available in the Three Buildings: As of April 23, 2002 Plaza Outdoor Area - Building II $1, 000, 000 Advanced Computer Laboratory $ 500,000 Business Simulation Lab $ 2509000 Science Lab (Wet) $ 150,000 Administrative Complex (1) $ 100,000 Teacher Education Office $ 1009000 60 Seat Classroom (3) $ 1009000 Behavioral Science Lab $ 80,000 Visual Arts Lab $ 75, 000 40 Seat Classroom (5) $ 753,000 Graduate Research Lab (2) $ 609000 30 Seat Classroom (3) $ 50,000 Elevator (2) $ 35,000 Grand Stairwell, Building II (1) $ 30,000 Conference Room (1) $ 259000 Dean's Office (1) $ 25,000 Stairwell (2) Building I $ 20,000 Stairwell (1) Building II $ 20,000 Practice Room (Music) (1) $ 10, 000 DrinkingFountain (7) $ 5,000 16s 4/25/021 g CALIFORNIA STATE UNIVERSITY SAN BERNARDINO Palm Desert Campus 37-500 Cook Street, Palm Desert, CA 92211 (760) 341-2883- (909) 473-8180 Fax The Foundation of a University California State University, San Bernardino Palm Desert Campus There are exciting prospects ahead for California State University, San Bernardino's Palm Desert Campus. The $29M Capital Campaign is creating the first permanent public university in the Coachella Valley. The initial stage of the new campus includes three buildings, two of which are funded. Since 1998, generous local donors have contributed $19M toward the Capital Campaign. The Mary Stuart Rogers Gateway Building opened in March of 2002 with a black -tie Gala attended by 440 friends of the University. The Groundbreaking Celebration for the second building was held in January 2003, and campus enrollment has increased by 15% to more than 1000 students. Now, the campaign is focused on $10M for the third and final building -- addressing both the critical need for health care workers and the equally important requirement for additional classroom, laboratory and office space. Desert leaders have long been advocates of a permanent public university presence in the Valley. In 1994, the City of Palm Desert set aside 203 acres of prime land valued at $15.2M for construction of a permanent branch campus and later a State University. The first 55 acres of land, $4.1M, were officially transferred to CSUSB several years ago. The need for this university grows more urgent each year. A permanent branch campus is of inestimable value to the desert, one of the fastest growing areas in the United States. Unfortunately, California's public higher education enterprise has exceptional unmet capital construction needs. With the new California budget cutbacks, the severity of the long-standing unmet needs is increasing. If there is to be a permanent campus, it can only be built through non -state sources. Thanks to the vision of community leaders, the proposed campus is becoming a reality due to the help of individuals, municipal governments, foundations, and corporations. More than 300,000 residents now live permanently in the Coachella Valley. Demogra- phers predict this figure will grow to 516,000 by 2010. The economy, which has relied primarily on agriculture and tourism, is shifting to a self-sustaining, year-round economy. Large increases in the "clean" business sector are anticipated; particularly those that emphasize technological applications, and the need for highly educated employees. The Coachella Valley has one of the lowest college going rates (defined as the percentage of high school seniors that go on to some form of higher education) in California. The national average attendance in higher education stands at 62 percent, and the Valley rate at 28 percent. This is primarily, although not exclusively, a matter of access. The closest public four-year institutions of higher education (California State University, San Bernardino and the University of California, Riverside) lie 70 miles away through mountain passes. 20 The freshman and sophomore college years, and technical training needs of Valley residents are met at College of the Desert, a two-year community college. However, there is also substantial demand for upper -division course work leading to bachelor's degrees, master's degrees and teaching credentials. Responding to a request from local residents, in 1986 California State University, San Bernardino opened a satellite campus in the Coachella Valley. Classes were held in temporary buildings located on the community college property. Over the intervening years the tiny satellite campus grew to over 900 juniors, seniors, and graduate students enrolled annually in - more than 240 classes representing seven bachelors' degrees, five teaching credentials, and six masters' degrees. In any given academic term, more than half of the students are preparing for K-12 teaching careers. The majority comes from groups traditionally underrepresented in higher education and from low-income populations. These underserved students are tied to the Valley through work and family. They are simply not in the position to pull up stakes and move to where university degrees are available. Surveys show the average age of our students is 36, with 80 percent women, 80 percent married or single parents, and 85 percent working full-time. Forty-two percent of the enrollment is Hispanic. The branch campus' temporary facilities were not capable of accommodating the rapid enrollment growth. Before the new building opened, eighteen classes were consistently held off -campus in a local Senior Center. The temporary facility is still needed at least until the second building is ready for students. Of course, portable buildings could not lend themselves to science labs or the delivery of technologically mediated distance learning programs, a keystone of the new campus' academic design. Existing capital demands throughout the state prevented the Cal State System from constructing the initial campus. However, with support of community leaders, Cal State San Bernardino accepted the challenge of raising almost $40 million through a unique public/private partnership. Community leaders are raising $29M from the private sector to construct the first three buildings. The California State University system has agreed to fund all operational costs, some infrastructure costs, and future construction of additional buildings at the new campus. Donors are partnering with the Palm Desert Campus to fund $29M for construction of a new university complex.. We invite you to participate in this exciting project which will "help people help themselves" for generations to come. Our current goal is the final $1 OM for the third building. Among other things, we will address the critical shortage of nurses which exists in this community, and all across the nation. For further information, please call: Dean Peter Wilson, ext. 8101 Carol Adney, Director of Development, ext. 8104 E-mail pwilson c :csusb.edu E-mail cadney(a>,csusb.edu 37-500 Cook Street, Palm Desert, CA 92211 l �� Tel. 760-341-2883 Fax 909-473-8180 Website: http://pdc.csusb.edu 21 CALIFORNIA STATE UNIVERSITY SAN BERNARDINO 37-500 Cook Street, Palm Desert, CA 92211 Palm Desert Campus (760) 341-28830 (909) 473-8180 Fax California State University, San Bernardino Palm Desert Campus Proposed Staged Building Plan Element Bldg. I Bldp-• II Bldg. III Assignable Sq. Ft. Assignable Sq. Ft. Assignable Sq. Ft. Administrative Office Suite 1,920 Student Services Professional 330 330 Instructional Support Staff 330 330 330 Student Union 1,000 1,000 Information Resources 1,000 1,000 Faculty Offices 660 1,100 1,430 Faculty Clerical 240 240 Advanced Computer Lab (30) 1,470 Advanced Computer Lab (30) 11470 Business Simulation Lab (20) 600 Visual Arts Lab (60) 1,800 Behavioral Sciences Lab (20) 600 Practice Room (30) 900 Language Lab (30) 900 Advanced Computer Lab (30) 1,470 1,470 Graduate Research Lab (25) 1,200 Graduate Research Lab (25) 1,200 Science Lab (25) 1,500 1,500 Science Lab (25) 1,500 Science Lab (25) 1,500 Science Lab (25) 1,500 4/30 Station Classrooms 1,800 5/40 Station Classrooms 2,400 600 3/60 Station Classrooms 19600 19600 15600 3/80 Station Classrooms 1,800 1,800 1,800 1 Performance Hall 29200 (Dressing M/F) 200 Theatre 7,200 Distance Learning Studio (20) 800 800 Bookstore 19000 1,000 Extended Learning 21000 Shops & Misc. Storage 2,560 1,218 1,280 Total ASF 23,380 203,288 23,410 Grand Total ASF = 67,078 22 KATHY KARSTENS Area Director Email: Pkpanthr®aol.com special Olympics Southern California Desert ATTACHMENT 3 P.O. Box 357 Thousand Palms, CA 92276 (760) 343-1722 Fax: (760) 343-0788 Mr. Tom Genovese, City Manager March 25, 2003 City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Dear Mr. Genovese, We realize that the current tight fiscal times caused by September 11 h and more recently the war in Iraq has disrupted the everyday lives of all of us. The volunteers for Special Olympics realize that funds were never readily available before these events and now budgets are tighter than ever. Yet the participants of Special Olympics need to continue trying to do the things that more fortunate people take for granted —sports competition. The purpose of this letter is to request funding for the Desert Special Olympics Program Special Olympics is the world's largest program of sports training and athletic competition for children and adults with mental retardation. Because of our work, the world has been able to see the courage, dedication, dignity and worth of people who had once been considered incapable of contributing to society. Special Olympics compete with other worthwhile tax exempt charities in the Coachella Valley and although we have a modest budget for this terrific program, we are finding it increasingly difficult to raise funds for our athletes. Currently we receive donations from various cities and corporations in the desert. We have sponsored golf tourneys, T-shirt sales and countless other small fund raising activities but we cannot sustain a reliable funding source for our programs. Desert Special Olympics sponsors hundreds of athletes for our local meets and activities around the Southland. Although we use volunteers, we desperately need funds for printing, transportation, uniforms, awards and office supplies. Please consider our request for $3,000 to help us with our current budget. Your help is critical to keep our programs viable in our Desert community. If you require more information, please send me the proper forms to make our funding request. Thank you. Sincerely, K y K tens, Area Director %003 1"4W r Created by the Joseph P. Kennedy, Jr. Foundation 23 Authorized and Accredited by Special Olympics International for the Benefits of Citizens with Mental Retardation BIUSINlati & CORPORArl: MliNlllERS1111' R11YIN 1:01 l ATTAC E T 4 MEMBERSHI P APPLICATION THE LIVING DESERT 47-900 PORTOLA AVENUE:, PALNI DESERT, (A 9226o-6156 City of La Quinta Attn: Dodie Horvitz PO Box 1504 La Quinta, CA 92253-1504 05/12/03 2/28/91 TOt)AY's DATE: ivfl:nnll it Sllvc'ii: 3/31 /03 MEMBER EXPIRATION: Business Shareholder Tort: or 1\irnrnlatsl nr BENEFITS OF ANNUAL BUSINESS & CORPO- RATE MEMBERSHIP INCLUDE: l�rr:lllt ll/lrnr It�,t` h1*0111111(l)lll- disr/aved /l1 II'f % 11'i11` I )1'�1')( it, Rtrot;mI1i.oil Its a Coll- amcd community mrrnber, actively involvrd ill drsrrt rducation and COliselVat1011. pia I\flotil1J11t`11 Iil I /4 L11'(11; I)I'�(ff 1111111111 I\llh'11 'i� 501 (e)(3) tax deduction benefits': 01' ( '111Y1,1111 Ah'111110' .4,y car 4i Cotriplit?ittttalygiicst passes .`lrl Irl,tlt`II Its Il`.\"p m .�, r :r rr111111011 i o% discount ill the Tortoise Shelf Ci tshop and Palo Verde Carden Center I'►it`rll�' 110/1t11'1111t`ll 11/11I IIISIVIII,IS l`il 11111I 11(tell fVI11/s'i, Invita- tions to "Members Only" events `i I111'tllliwit It` I 1r1r11I1111f I1, fil( IIlllifhll I li 1('! O-i I1'(11 f1'(il ':I Invitation to the our annual "Corpo- rate Party 1\'ccot'llll cn ill I \"1)111VS, 111I'fi,6i, 111,11'44.110 Free or reduced admission to participating Zoos, apariums and gar- dens in the United States. ll'11v allll 1'hlf1I11111' 1'II'h'1'11f111111 �. 1�II\Ii;II. t \II(��I:Ii` \11iiI IIII� �l\II;I�I �i� �'I1II\I \I11�I- I\`'. \I VI 1) IN.\rl i I `, .\ti \\ I I I k, ( I 'I, I 0.1\11/1 1) R I 1 ('(.\I- I it":. .!'I I \`I (\1 1 01'I: COP1'01; \I I I )I \ I I lw\II .I l)11 II 1 ION 1;1 \1 III 0O. i-10.i0O I SKiNArUM: Fxr. 1).\11. I1n 11\1"'' II1`.1r.I I'u 1 111'.1I:I 1. 1,1\•. \\III MEMBER HIP CATEGORIES MISINlati MFNIVATS1111"I ❑ Busincs_ Pill-MCI-5 $250 ❑ Busilnc S 1n\'C5,t0I_ $ 500 ❑ Busincs: Shareholders $1,000 C,lMPORA'I'I; I`'Bi.NII;I:Ittillll'.ti ❑ Corpor,itc FI1trc1)rcnc11r• •:• $2,500 ❑ Corporate Advocate + $ 5,000 ❑ COrporatc GLIArdlan ❖ $ I! i1,(oo ❑ Corpor:,rc Stcn'ardship ❖ $2 5,000 PAYABLE TO THE LIVING DFISF10- ❑ (I I.\IZ(1I. I \ I '\I ) (Circle unc) ANIE1U(:,\-J ENPRESS 1\9ntircltCAR1) Disco% uI VISA D1N(ats C wiU Lu 1 -10 CAR) No. 1 24 THE LIVING DESERT Wildlife & Botanical Park 47-900 Portola Avenue Palm Desert, CA 92260 (760) 346-5694 To: City of La Quinta Attn: Dodie Horvitz PO Box 1504 LA Quinta, CA 92253-1504 � N I wp�' - � �(C- - oc" R� INVOICE NO: CP 2-2 DATE: May 12, 2003 DATE CORPORATE MEMBFa RENEWAL DATE MEMBER SINCE AMOUNT 5i12103 Corporate Business Shareholder Membership 3131103 2/2&91 $1, 000.00 TOTAL DUE: $1,000.00 Please make your checks payable to The Living Desert and mail to the attention of Scotty Dunlop. If you have any questions concerning this invoice, please call Membership or Scotty Dunlop (760) 346-5694. THANK YOUI 17,11 25 ATTACHMENT 5 Martin Langer Director To: Dodie Horvitz From: Martin Langer Subject: LA QUINTA CIVIC CONCERT SERIES March 17, ?L�l?� With the demise of Community Concerts in 1998 we no longer enjo,, any local professional music programs, free or optherwise. To fill a need and solve this problem, I offer the following plan which is consistent with performing arts programming provideul by most of the other desert communities. I propose we adopt and subsidize a municipal/civic series, ad- mission FREE to residents during thermnth of October. These outdoor events would be staged and presented in either the ne Citv Ha11 park, or the LaQuinta Middle School amphitheater. 1- terms of popular appeal, the series would offer family entert3i-- ment; multi -cultural and diverse musical programs. Personally serving pro-bono as the concert producer, my organization with its background and experience offers the willingness and abil�t, to bring this vision to fruition without interrupting the business rhYth.i of Cite Hall nor burdening it with an additional worn lo:a .available, on hold, I have the GOLDEN WEST I`�TERNATIONAL "AND d'urin the month of October for four consecutive `unda.: a _ - n(1)ons. Phis 50-piece musical ensemble offer McCallum quality. 1`71 their extensive repetoire and international reputation. And the frequency and continuity offered, in the form of weekly con- certs, we create a musical series r_hat is unmatched in quality entertainment among desert cities. ibis effort should fill an unmet need in an area that is underser%-,_-- an mrortant CL11 t„ -31 asset to the (;i r-v An,j C_ i,: i C - �- sc�urce as „ell. This series would reflect the Vcrl_i o 00 ta:� with its professionalism and reinforce the image of LaQuint.2 3_':� _1 Cite with refined, sophisticated goals. An idea whose time has The total cost of $30,000 for the series, (all inclusive, with no hidden charges or extras including talent, sound, technicians, a�_- vertisin'a and publicity.) On a personal note: As in the past, I welcome the opportunity to serve the community that I have re- sided in for close to twenty years. 49994 El Circulo - La Quinta, CA 92253 33 Cool Brook - Irvine. CA 92012 (760 ) 56.1- 2111 (949 > 834-3M6 ATTACHMENT 6 Make a difference in the fight against cancer! March 26, 2003 A , City of La Quinta Dodie Horvitz, Director Community Services RELAY 78495 Calle Tampico FOR LIFE La Quinta, CA 92253 %L 0 Dear Ms. Horvitz: On November 15 & 16, 2003 the American Cancer Society s Desert Palms Area Office will hold the fifth annual Relay For Life event at the Palm Desert High School. This event is a valley -wide affair with the past three years being hosted at Cathedral City High School, Palm Desert Civic Center Park and La Quinta High School. This uplifting experience is the nationwide signature 24 hours you'll event of the American Cancer Society. never forget. Relay For Life 'is a celebration of cancer survivors where team members, many of whom are cancer survivors, walk around the track in relay style for 24 hours. A festival atmosphere emerges with music, entertainment, activities and food booths during the entire event. We also have a special tent for cancer survivors and booths that offer cancer -related information. Relay For Life is a grass roots community activity, which brings families, friends and co-workers together. Relay is not just another fund-raiser; it is a relationship -building event. The American Cancer Society reports that 1 in 3 people in the United States is touched by this horrible disease which shows no discrimination when it comes to age, gender or ethnic origin. Everyone has been touched either through a family member, a friend or even themselves. I am enclosing a packet of Sponsorship information that shows the different levels of sponsorship and the related benefits that are available for this year's event. Last year we raised $350,000.00 to provide patient services, education and research to find a cure. I am asking the Council to fund at the $10,000 level and I will work with you to provide the best exposure for the City for your contribution. Susan Francis, our new Executive Director and I will be contacting you shortly to answer any questions you may have. Susan can be reached at the local office on 568-2691 press 3 at the recording or I can be reached at my home at 568-3098. Sincerely Cancer Information Delna Jones Committee Member 1.800.AC5.2345 www.cancer.org Tax ID 94-11703 5 0 27 0 2003 by the American Cancer Society All rights reserved 629? 36 RELAY9q • �4 r-• • ri A TEAM EVENT TO FIGHT CANCER SPONSORSHIP INFORMATION Palm Desert Relay For Life 2003 Palm Desert High School November 15 & 16, 2003 Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 28 s:. AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE Sponsorship Menu of Opportunities A TEAM EVENT TO F1CsHT CANCER $15,000 Presenting Sponsor Opening and Closing Ceremony $10,000 Diamond Sponsor Bandstand and Entertainment Survivor's Tent, and Reception Printed Tribute Program Cancer Control (Education Tent) $ 7,500 Platinum Sponsor Luminaria Sales and Ceremony Media Sponsor (can be multiple) $ 5,000 Gold Sponsor Survivor's Wall of Champions Memorial Wall of Honor Registration Tent Information & Volunteer Booths $ 2,500 Silver Sponsor Balloon Arch East Grand Stand West Grand Stand Cancer Message Track Signs (appr. 25) Kids Entertainment Tent Relay Store Snackbar (John's & Mario's) Information Tent North Goal Post South Goal Post Team Sponsor Movie Tent $1,000 Bronze Sponsor Fundraising Barometer Saturday Night Fever Wishing Well $ 500 Community Sponsor Water station 1 Water station 2 Water station 3 Water station 4 Security station 1 Security station 2 Your charitable contribution to Relay For Life is tax deductible in most cases. Please consult your tax advisor for additional information. 29 Updated 3/11/2003 11:58 AM AA W±N iig fN A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE BASIC SPONSORSHIP BENEFITS FOR: PRESENTING $15,000 DIAMOND $10,000 PLATINUM $7,500 GOLD $59,000 SILVER $2,500 Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k- High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. �k Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 1'1") Updated 3/11/2003 11:58 AM 30 i� A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS PRESENTING SPONSOR - $153,000 �k Presenting Name Recognition. Your representative co -hosts the opening and closing ceremonies. You receive special recognition throughout the 24-hour event. You participate in all publicity opportunities. Your banner will be prominently displayed at the entrance to the venue and throughout the facility. Includes one full page ad in THE event program. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company logo is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. Automatic Team Status. Your group/company receives team status including 25 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �r National Recognition. Donor receives VISIONARY standing in the American Cancer Society's nationally recognized donor membership club that entitles your to special briefings on cancer research and attendance at an invitation to attend an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISIONARY award. �k Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of •, the American Cancer Society as a Relay sponsor. `) 31 � IDA 4 W± V is A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS DIAMOND SPONSOR - $109000 Four Opportunities: 1. Bandstand, Dance Floor, Entertainment 2. Celebrating Survivors: Survivor's Tent and Reception, and Survivor's Lap 3. Printed Tribute Program 4. Cancer Control (Education Tent) * Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. You are recognized at the opening, luminaria, and closing ceremonies. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. * National Recognition. You receive VISIONARY standing in a nationally recognized donor membership group that entitles you to special briefings on cancer research and attendance at an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISONARY award. Automatic Team Status. Your group/company receives team status including 15 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. * Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. 32 1�g R 119 A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS PLATINUM SPONSOR - $79500 Two Opportunities: 1. Luminaria Sales and Luminaria Ceremony 2. Media Sponsor (can be multiple) �r Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and all media. Team Benefits. You receive automatic team status including 10 sponsor shirts Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 33 RELAYM 0 IN M A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS GOLD SPONSOR - $59000 Four Opportunities: 1. Survivor's Wall of Champions Z Memorial Wall of Honor 3. Registration Tent 4. Information & Volunteer Booths �r Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �k Team Benefits. You receive automatic team status including 10 sponsor shirts. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring -the life-saving work of the American Cancer Society as a Relay sponsor. IS 15 34 RELAY% 1 L -] P5 AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS SILVER SPONSOR - $29,500 A TEAM EVENT TO FlCsHT CANCER Twelve Opportunities 1. Balloon Arch 3. West Grand Stand S. Kids Entertainment Tent 7. Snack Bar (John's & Mario's) 9. North Goal Post 11. Team Sponsor 2. East Grand Stand 4. Cancer Message Track Signs 6. Relay Store 8. Information Tent 10. South Goal Post 12. Movie Tent �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. Team Benefits. You receive automatic team status including 10 sponsor t-shirts. Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. IS"1 35 RELAYM 0 i0 91 M A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS BRONZE SPONSOR - $19000 Three Opportunities: 1. Fundraising Barometer 2. Wishing Well 3. Saturday Night Fever Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, and the program. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 36 RELAYM A TEAM EVENT TO MONT CANCER American Cancer Society's Palm Desert Relay For Life Palm Desert High School November 15 & 16, 2003 Sponsorship Pledge Form Yes, please include our name as a sponsor for the Palm Desert Relay for Life 2003 (Please print name as you would like it listed in program. — Program deadline is 10120103) Level Of Sponsorship: Name of Sponsorship Opportunity: Check enclosed (payable to American Cancer Society) Please invoice Contact Name: Address: City Phone E-Mail Authorized By: Date: SPONSOR INFORMATION Company Name: Fax Title State Zip American Cancer Society Desert Palms Area Office 74-140 El Paseo Drive, Suite One Palm Desert, CA 92260 Phone: 760.568.2691, press 3 Fax: 760.341.8783 TAX ID: 94-1170350 24 hours/7 days a week — 1.800.ACS.2345 www.cancer.org 37 Desert Pahns Are a* Board of Directors 2002-2003 Alan �� Carla Abell Jean Benson Elber Camacho, M.D. 77354 Mallorca Lane 77354 Mallorca Lane 49305 Highway 74, #179 1180 N. Indian Canyon Drive, Indian Wells, CA 92210 Indian Wells, CA 92210 Palm Desert CA 92260 Suite #218 Dyson & Dyson Eisenhower Medical Center Mayor of Palm Desert Palm Springs CA 92262 Medical Director, Desert Regional Honorary Life Member Hospital Stephen Christian Richard De Carlo Lori Edwards Warner Engdahl 73745 El Pasco 428 N Palm Canyon 2595 N Farrell Dr. 39000 Bob Hope Drive Palm Desert CA 92260 Palm Springs CA 92262 Palm Springs CA 92262 Rancho Mirage CA 92270 Palm Desert National Bank Professional Realty Associates The Desert Sun Eisenhower Medical Center Lucy Curci Cancer Center Lucille Fosrvedt, M.D. John Gambill Michael Goldman Thomas Jordan 361 Monterey Road Palm Springs, CA 92262 69730 Hwy 111 Rancho Mirage CA 92270 President Elect 2004 1180 N Indian Canyon Dr, Ste 73101 Highway 111, Ste 4 Palm Desert, CA 92260 E218 Retired Physician JMG Gambill CPA Palm Springs CA 92262 Kiner Goodsell Advertising Honorary Lift Member Comprehensive Cancer Center of the Desert Paula LaBellani William Powers Wendy Roberts, M.D. Russ Russell 428 N Palm Canyon 74-750 Hwy 111 President P.O. Box 5578 Palm Springs CA 92262 Indian Wells CA 921210 Board of Directors Palm Springs, CA 92263 Professional Realty Associates 39-700 Bob Hope Dr, Ste 115 Pacific Western Bank Rancho Mirage CA 92270 union Bank of California Desert Dermatology Medical Associates Jeanne Ruud, BSW, MA Juliann Smith, M.D. Marvin Schurgin Sally West Brooks, 200 Tomahawk Drive 39700 Bob Hope Drive, Suite 38563 Bent Palm Drive RN, PHN, MA Palm Desert, CA 92211 110 Palm Desert, CA 92211 2150 Silverado Circle Semi -Retired Social Worker Rancho Mirage CA 92270 Cancer & Blood Institute Retired Executive Palm Springs CA 92263 Founder of Desert Palms ACS Office Honorary Life Member Desert Palms Area American 1CancerSoclety Staff Leticia Urquiza Renee Cannon Anne Coleman Susan Francis Income Development Community Service Specialist Cancer Control Manager Executive Director Manager 74140 El Pasco, Ste 1 74140 El Pasco, Ste 1 74-140 El Pasco, Ste 1 74-140 El Pasco, Ste 1 Palm Desert CA 92260 Palm Desert CA 92260 Palm Desert CA 92260 Palm Desert CA 92260 Bus: 760-568-2691 Bus: 760-568-2691 Bus: 760-568-2691 Bus: 760-568-2691 Res: 760.568-3 547 Res: 760-341-0849 Res: 760-360-5672 Res: 760-340-1588 Cell: 760-774-5728 Cell: Cell: 760-413-6437 Cell: 760.831.7950 Fax: 760-341-8783 Fax: 760-341-8783 Fax: 760-341-8783 Fax: 760-341-8783 E: renee.cannon@cancer.org E: anne.coleman@cancer.org E: Susan.Francis@cancer.org E: lcticia.urquiza@cancer.org 1 o O 1 CD D 3 CD n' C CD n co CD Vn O O n n. to N cc d O CD _ m C' a) CD CA o �• 3 n CD n n m O 5 3 a c n. aQ 3' CND ? 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If you are interested in participating in any of these programs, volunteering your d'me, or receiving services, call the area office at (760) 568-2691, and press 3 when the recorded message comes on. SERVICES AVAILABLE: Information & Guidance Services: All American Cancer Society referrals begin with the Information and Guidance Service. Cancer patients and their families may receive information about cancer, the American Cancer Society's services, and community resources. For further information or to inquire about available services, please call the Desert Palms Area at (760) 568-2691, press 3. Support Groups: Support groups offer peer support, education and medical updates. All facilitators for American Cancer Society support groups are trained volunteers, using ACS guidelines. Volunteer Visitor Programs: Volunteers in these programs have undergone cancer treatment themselves. They have received American Cancer Society training in offering individual support services to others. Volunteers will visit newly diagnosed patients in their homes or in the hospital upon request. All requests for volunteer visits should be made through the Desert Palms Area office at (760) 568-2691, press 3. Reach to Recovery: Women who have had breast cancer offer support and information to women who have recently been treated or who are about to begin treatment. Laryngectomy Volunteer Visitors: Men and women undergoing throat or larynx treatment may receive visits from others who have completed treatment and speech training. Pre and post surgery visitations are available. Ostomy Volunteer Visitors: Men and women who are undergoing colon or bladder surgery may receive visits from others who have completed similar treatment. Personal Services: The American Cancer Society also provides these additional services to cancer patients. (Some may require financial screening.) Look Good ... Feel Better: In association with experts in the cosmetic industry, cancer patients are provided with hands-on experience using makeup, turbans, scarves and wigs to enhance their personal appearance during and after radiation therapy and chemotherapy. The program is free and each participant receives a gift package of cosmetics. For information and reservations, call (760) 568-2691, press 3. Wig Bank: A selection of free wigs and turbans are available for women with hair loss. A wig consultant will be at the office for this service on Thursdays from 12:30 p.m. to 2:45 p.m. Please call (760) 568-2691, press 3 for a appointment. Donations of new and "experienced" wigs are welcome! Transportation: Gasoline mileage reimbursement and/or volunteer drivers may be available to help patients get to and from treatments. All requests for transportation assistance may be made through the Desert Palms Area office by calling (760) 568-2691, press 3. 1 :� 74-140 El Paseo, Suite 1 Palm desert, CA 92260 (760) 56802691 FAX (760) 341-8783 1-800-ACS-2345 www.cancer.org Pg.2 Medical Equipment Loans: Hospital beds, wheelchairs, walkers and other pieces of durable medical equipment may be available on loan to cancer patients. Equipment loans are available for patients in the Hi - Desert, Coachella Valley and Blythe areas. Call the Desert Palms Unit office at (760) 568-2691, press 3 for more information. Gift Items: The Desert Palms area office may be able to provide wigs, breast prostheses, stoma covers and other supplies as needed. Call (760) 568-2691, press 3 for information. Guest Rooms: Free or discounted housing at local hotels maybe available for patients not requiring inpatient hospitalization and who must travel more than 50 miles one way for daily treatments. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. PREVENTION AND EARLY DETECTION EDUCATION: The American Cancer Society has a mission to alleviate the impact of cancer by educating the public about cancer prevention and early detection. The following programs are offered periodically. Programs may be scheduled for local civic groups, religious groups and businesses by calling the Desert Palms Area office at (760) 568-2691, press 3 when the recorded message comes on. Breast Health: October is Breast Health Awareness Month. American Cancer Society facilitators have been trained in the "Tell A Friend" program, designed to teach women the basic components of breast health. Women learn about mammograms, clinical breast exams, and are taught to do breast self -exam. "The Great American Smokeout" and Teens Kick Ash: The Great American Smokeout is a yearly campaign since 1976. Each year on the Thursday before Thanksgiving, smokers nationwide attempt to give up tobacco products for 24 hours. The "Teens Kick Ash" campaign is a youth anti -tobacco legislative advocacy education program. Call the Desert Palms area office at (760) 568-2691, press 3 if you would like your group or business to participate in this major annual event. Smoking Cessation: The American Cancer Society provides a "Quit Smoking" packet with no-nonsense supportive information and referral to smoking cessation programs currently available. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. Colorectal Cancer Prevention: March is Colorectal Cancer Prevention month. Colorectal cancer is the third most common cancer (excluding skin cancer) of American men and women. An estimated 135,400 cases and 57,700 deaths in 2001. The survival rate for colorectal cancer is nearly 90% when the cancer is diagnosed early, but only 40% are caught in this early stage. Nutrition & Physical Activitv: The link between good nutrition, physical activity and cancer risk reduction is explored in three programs. "Eat Right and Exercise" campaign and the "Changing the Course" curriculum, present ACS nutritional guidelines for K-12, food servers and the general adult population. "Nutrition for the Cancer Patient" is a module designed to assist cancer patients and their caregivers with nutritional challenges they may face before, during and after treatment. Cancer Awareness Month: April is recognized as "Cancer Awareness Month", a program sponsored by the American Cancer Society to increase awareness about cancer prevention and early detection. Cancer education programs and low-cost screenings may be available throughout the entire Coachella Valley. Call the Desert Palms Area office, (760) 568-2691, press 3, if you would like to schedule an event or to learn about events in your area. Skin Cancer Awareness: May is, "Skin Cancer Awareness Month". Everyone is at risk for skin cancer. Find out how you can reduce your risk. Education programs and speakers are available. Call the Desert Palms Office at (760) 568-2691, press 3, for information. Prostate Cancer Awareness Month: June is, "Prostate Cancer Awareness Month". Informed decision making information and one-on-one patient visitation is available. Call the Desert Palms Area office at (760) 568-2691, press 3 for information. VOLUNTEER YOUR TALENTS!!! Contact the Desert Palms Area office at (760) 568-2691, press 3. The American Cancer Society accepts no government funds, but operates through generous contributions from businesses and the general public. The American Cancer Society works hand -in -hand with the National Cancer Institute by supporting research at leading scientific institutions in California and the nation. I � 0 WFILESIHDRIVE\SERVICES&PROGRAMS\SHORT DOC Updated 5/29/2002 41 ATTACHMENT 7 June 13, 2003 Staff Outline for 2003/2004 Preliminary Budget City Manager - 5 minutes • Summary of Financial Condition • Summary of Preliminary Budget • Summary of Revenues 1. Expenditures 2. Review Items Listed on Transmittal Letter Finance Director - 15 minutes • A-3 - Review of budget process • A-6 - Review of budget format • B-1 - Present Organizational Chart • B-7 - Review of community profile which compares changes in the categories listed. • C-2 - Review of the Budget Summary by Fund which brings together the financial activities of all the City, RDA and Financing Authority Funds. • B-3 - Present General Fund Revenue Pie Chart which shows percentages. Mention that Pages D-1 through D-5 graph major revenue items and we are prepared to go over them if requested. • B-4 - Present General Fund Operating Expenditures Pie Chart - not net of reimbursement. This indicates in what areas the City is directing its efforts. • B-5 - Present City, RDA, Financing Authority expenditures by component - this is how each dollar of total expenditures is broken down. • Section E - Explanation of Department by Department overviews of City operations 42 • E-9 & E-10 - Explanation of format of the two budget documents which are tied together by the schedule of expenditures schedules. As an example, pages E-9 and E-10 are contained in each budget document. • C-5 - Review of reimbursements to the General fund from other funds - other funds pay for personnel and operating expenditures that are recorded in the General Fund. • H-1 & H-2 - Review of the City capital improvements approved by the Council in the Five Year Capital Improvement Plan. Question & Answer Period 43 ATTACHMENT 8 ch O C co O C O E r m C Q C1 N E L9 Q C O N �• Q _C N U- 10 N C Q. :Q 0Ea�c w 0 H N N rn d a� c ch s o rn c rn�w o = a m L � oE _o c c� HLo L m N m m w .02.2.02 J CO 0 rnrnrnrn 0 CV C C C C U U. ti Li Li U. M I- T- Go LO '7 r- O O O N Ln Ln LD —O M r Oo M q'i LCC co co M co O O O O O � qT cD U U')N O .- N 64 69 b9 61% 69 6 * N f- LO p e- v v CO CDO N 0�0 r M \\ 0 000 N O O r- .- O M co O >- Ln O O N N Co o U. T- tD r- (o V- 613� 69 64 6H 69 6> V O co CV) co cvi IT two N Lo O O O o o N f- LO O CD IT co v CD� co O %' N � N N N N N LL r- .- EA 64 EA EA 69 EA Efi 69 69 N N t N � C O i Ocn V to C O O 7 N a N O M C U 0 N w LL N W a J m 0 a�i `�° a w N C � �° 'o a N W a t aD U 02 Z` m .9 U c Q 0 x W Q c Q .. f0 = CO :r 'o m rn H � w m U N a 0 a� C J coE �%= Q c 7 8 H Q N fA 0 — ca p� cp rn U- O O O C LL Q. Q c Q .v Z c c`a co Z = Q t ;c� O C N C W i LL N C ►- rn O ) a; W a. U- N C m (.) co W ix — Q N (D co co O co 2 x W — Q N CD CO 1911) OIN ATTACHMENT 4 City of La Quinta Resource Allocation Plan Revenue/Expenditure Summary Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 Operations Expenditures 21,809,822 23,392,871 24,742,985 26,174,349 27,473,789 28,614,113 TOTAL OPERATIONS EXP 21,809,822 23,392,871 24,742,985 26,174,349 27,473,789 28,614,113 Less: General Fund Revenues 18,528,323 19,366,506 20,332,048 21,166,748 22,059,548 23,015,248 Sub -Total Variance (3,281,499) (4,026,365) (4,410,937) (5,007,601) (5,414,241) (5,598,865) Less: Reimbursements Gas Tax Fund 553,700 573,100 593,200 614,000 635,500 657,700 Lighting & Landscaping 854,600 854,600 854,600 854,600 854,600 854,600 Civic Center Developer Impact Fee 204,251 204,251 204,251 204,251 204,251 204,251 Capital Improvement Fund 330,232 330,232 330,232 330,232 330,232 330,232 RDA Reimbursements to General Fund 1,414,300 1,414,300 1,414,300 1,414,300 1,414,300 1,414,300 Total Reimbursements 3,357,083 3,376,483 3,396,583 3,417,383 3,438,883 3,461,083 Transfers In CDBG 30,000 30,000 30,000 30,000 30,000 30,000 Urban Forestry 0 0 0 0 0 0 COPS & LLEBG Grants 100,000 0 0 0 0 0 130,000 30,000 30,000 30,000 30,000 30,000 Total Transfers Out Police/Fire 2,000 0 0 0 0 0 CIP 198,454 122,250 122,250 122,250 122,250 122,250 Information technology 0 0 0 0 0 200,454 122.250 1 122,250 122,250 1221250 122,250 Total TOTAL VARIANCE 1 5,130 1 (742,132) 1 (1,106,604) 1 (1,682,468) 1 (2,067,608) 1 (2,230,0 45 City of La Quinta Resource Allocation plan Revenue Summary Five Year Forecast pproved Five Year Estimate 2003-04 2004-05 1 2005-06 1 2006-07 1 2007-08 1 2008-09 TAXES Property Tax 573,300 607,700 625,900 644,700 664,000 683,900 No Low Property Tax Distribution 808,100 828,300 849,000 870,200 892,000 914,300 Document Transfer Tax 487,300 501,900 517,000 532,500 548,500 565,000 Sales Tax 4,200,000 4,410,000 4,542,300 4,678,600 4,819,000 4,963,600 Transient Occupancy Tax 4,055,300 4,055,300 4,663,600 5,130,000 5,643,000 6,207,300 Franchise Tax 597,600 636,400 665,000 694,900 726,200 758,900 10,721,600 1 11,039,600 1 11,862,800 1 12,550,900 1 13,292,700 1 14,093,000 TOTAL TAXES LICENSE & PERMITS Business License 180,700 180,700 180,700 180,700 180,700 180,700 Animal License 17,500 17,500 17,500 17,500 17,500 17,500 Building Permits 412,500 412,500 412,500 412,500 412,500 412,500 Plumbing Permits 90,800 90,800 90,800 90,800 90,800 90,800 Electrical Permits 69,000 69,000 69,000 69,000 69,000 69,000 Mechanical Permits 37,500 37,500 37,500 37,500 37,500 37,500 Misc. Permits 49,500 49,500 49,500 49,500 49,500 49,500 857,500 857,500 857,500 857,500 857,500 1 857,500 TOTAL LICENSES & PERMITS FEES General Government Fees Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Off Hwy Vehicle License Motor Vehicle Code Fines Parking Violations Misc Fines AB939 CSA152 FEMA/ OES Grant Historical Preservation Grant CVAQ Revenue State Grants County Fire Service Credit TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND Summary of General Fund Revenues TAXES LICENSE & PERMITS FEES INTERGOVERNMENTAL INTEREST MISCELLANEOUS TRANSFERIN TOTAL GENERAL FUND 4,950 4,950 4,950 4,950 4,950 4,950 190,998 190,998 190,998 190,998 190,998 190,998 401,300 401,300 401,300 401,300 401,300 401,300 222,400 222,400 222,400 222,400 222,400 222,400 584,375 601,900 620,000 638,600 657,800 677,500 1,404, 023 1 1,421, 548 1 1,439,648 1 1,458,248 1 1,477,448 1,497,148 1,475, 900 1,520,200 1,565,800 1,612, 800 1,661,200 1,711, 000 0 0 0 0 0 0 70,700 70,700 70,700 70,700 70,700 70,700 54,400 54,400 54,400 54,400 54,400 54,400 15,000 15,000 15,000 15,000 15,000 15,000 145,000 145,000 145,000 145,000 145,000 145,000 150,000 150,000 150,000 150,000 150,000 150,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,162,400 2,620,758 2,699,400 2,780,400 2,863,800 2,949,700 4,073,400 4,576,058 4,700,300 4,828,300 4,960,100 5,095,800 1,468,800 1,468,800 1,468, 800 1,468, 800 1,468, 800 1,468, 800 3,000 1 3,000 1 3,000 1 3,000 1 3 18.528.323 1 19, 366, 506 1 20, 332, 048 1 21,166,748 1 22, 059, 548 1 23, 015,248 1 10,721,600 1 11,039,600 1 11,862,800 1 12,550,900 1 13,292,700 114,093,000 857,500 857,500 857,500 857,500 857,500 857,500 1,404,023 1,421,548 1,439,648 1,458,248 1,477,448 1,497,148 4,073,400 4,576,058 4,700,300 4,828,300 4,960,100 5,095,800 1,468, 800 1,468, 800 1,468, 800 1,468, 800 1,468, 800 1,468, 800 3,000 3,000 3,000 3,000 3,000 3,000 0 0 0 0 0 0 18.528.323 19.366,506 20,332,048 21,166,748 22,059,548 1 23,015,248 City of La Quinta Resource Allocation Plan Operations Expense Summary By Program Five Year Forecast pproved Five Year Estimate 2003-04 2004-05 1 2005-06 1 2006-07 1 2007-08 1 2008-09 GENERAL GOVERNMENT: 7 LEGISLATIVE 677,100 696,800 717,100 738,100 759,700 782,100 CITY MANAGER'S OFFICE 763,533 800,400 839,000 879,600 922,100 966,700 ECONOMIC DEVELOPMENT 772,850 796,000 819,900 844,500 869,800 895,900 PERSONNEL/RISK MGT 758,002 785,300 813,600 843,000 873,600 905,400 2,971,485 3,078,500 3,189,600 3,305,200 3,425,200 3,550,100 TOTAL GENERAL GOVERNMENT FINANCE: FISCAL SERVICES 687,064 719,000 752,400 787,400 824,100 862,600 CENTRAL SERVICES 501,562 516,600 532,100 548,100 564,500 581,400 1,188,626 1,235,600 1,284,500 1,335,500 1,388,600 1,444,000 TOTAL FINANCE CITY CLERK 465,863 487,400 510,000 533,700 558,500 584,500 COMMUNITY SERVICES PARKS & RECREATION ADMIN 585,920 588,600 612,300 637,000 662,700 689,500 PARKS & RECREATION PROGRAMS 100,048 103,900 107,800 112,000 116,300 120,700 SENIOR CENTER 324,574 337,800 351,500 365,900 380,800 396,400 1,010,542 1,030,300 1,071,600 1,114,900 1,159,800 1,206,600 TOTAL COMMUNITY SERVICES 246 749 7 826 489 8 217 813 POLICE 5,186,869 5,821,813 6,507,285 BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 231,925 242,000 253,600 2659800 278,600 292,000 CODE COMPLIANCE 655,449 686,200 718,400 752,100 787,500 824,500 ANIMAL CONTROL 229,922 240,000 250,500 261,500 273,000 285,000 BUILDING 711,239 743,600 777,600 813,200 850,500 889,600 EMERGENCY SERVICES 48,945 40,100 41,300 42,500 43,800 45,100 FIRE 2,180,900 2,620,758 2,699,400 2,780,400 2,863,800 2,949,700 CIVIC CENTER BUILDING-OPER 1,044,765 1,073,600 1,106,800 1,141,200 1,176,700 1,213,400 5,103,145 5,646,258 5,847,600 6,056,700 6,273,900 6,4999300 TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 527,960 552,100 577,400 603,800 631,500 660,500 PLANNING 567,777 594,100 621,700 650,600 680,900 712,600 1,095,737 1,146,200 1,199,100 1,254,400 1,312,400 1,373,100 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 258,055 270,000 282,500 295,600 309,200 323,500 DEVELOPMENT & TRAFFIC 891,825 929,700 969,300 1,010,700 1,053,900 1,099,000 CAPITAL PROJECTS 570,171 573,000 596,900 621,800 647,800 675,000 MAINT/OPERATIONS - STREETS 1,135,896 1,182,000 1,230,100 1,280,300 1,332,700 1,387,300 MAINT/OPERATIONS - LTG/LANDSCAPI 1,931,608 1,992,100 2,054,500 2,118,800 2,185,300 2,253,900 4,787,555 4,946,800 5,133,300 5,327,200 5,528,900 5,738,700 TOTAL PUBLIC WORKS TOTAL GENERAL FUND OPERATING EXP 21,809,822 23,392,871 24,742,985 26,174,349 27,473,789 28,614,113 TRANSFERS OUT 200,454 122,250 122,250 122,250 •122,250 122,250 GENERAL FUND REIMBURSEMENTS (3,357,083) (3,376,483) (3,396,583) (3,417,383) (3,438,883) (3,461,083) NET GENERAL FUND EXPENDITURES 18,653,193 20,138,638 21,468,652 22,879,216 1 24,157,156 1 25,275,280 19' 47 City of La Quinta Resource Allocation Plan Personnel Allocation Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 GENERAL GOVERNMENT: LEGISLATIVE 0 0 0 0 0 0 CITY MANAGER'S OFFICE 6.5 6.5 6.5 6.5 6.5 6.5 ECONOMIC DEVELOPMENT 0 0 0 0 0 0 PERSONNEURISK MGT 1.5 1.5 1.5 1.5 1.5 1.5 8 8 8 8 8 8 TOTAL GENERAL GOVERNMENT FINANCE: FISCAL SERVICES 8 8 8 8 8 8 CENTRAL SERVICES 0 1 0 0 0 0 0 8 8 8 8 8 8 TOTAL FINANCE CITY CLERK 5 5 5 5 5 5 COMMUNITY SERVICES COMMUNITY SERVICE - ADMIN 3.5 3.5 3.5 3.5 3.5 3.5 PARKS & RECREATION PROGRAMS 0.5 0.5 0.5 0.5 0.5 0.5 SENIOR CENTER 3 3 3 3 3 3 7 7 7 7 7 7 TOTAL COMMUNITY SERVICES BUILDING & SAFETY: BUILDING & SAFETY - ADMIN 2 2 2 2 2 2 CODE COMPLIANCE 7.5 7.5 7.5 7.5 7.5 7.5 ANIMAL CONTROL 2 2 2 2 2 2 BUILDING 6.5 6.5 6.5 6.5 6.5 6.5 EMERGENCY SERVICES 0 0 0 0 0 0 FIRE 0 0 0 0 0 0 CIVIC CENTER BUILDING-OPER 1 1 1 1 1 1 19 19 19 19 19 19 TOTAL BUILDING & SAFETY COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 4 4 4 4 4 4 PLANNING 5 5 5 5 5 5 9 9 9 9 9 9 TOTAL COMMUNITY DEVELOPMENT PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 2 2 2 2 2 2 DEVELOPMENT & TRAFFIC 6 7 7 7 7 7 CONSTRUCTION 3 3 3 3 3 3 MAINT/OPERATIONS - STREETS 9.5 9.5 9.5 9.5 9.5 9.5 MAINT/OPERATIONS - LTG/LANDSCAPIN 1.5 1.5 1.5 1.5 1.5 1.5 22 23 23 23 23 23 TOTAL PUBLIC WORKS TOTAL - CITY PERSONNEL 78 79 79 79 79 79 POLICE 29 31 33 35 36 36 GRAND TOTAL 107 110 112 114 115 115 I �, `7 48 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 GENERAL GOVERNMENT: LEGISLATIVE Salaries 47,400 47,400 47,400 47,400 47,400 47,400 Benefits 40,500 42,500 44,600 46,800 49,100 51,600 Services & Supplies 589,200 606,900 625,100 643,900 663,200 683,100 Equipment 0 0 0 0 0 0 Total 677,100 696,800 717,100 738,100 759,700 782,100 Positions Total 0 0 0 0 0 0 49 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 GENERAL GOVERNMENT: CITY MANAGER Salaries 516,500 542,300 569,400 597,900 627,800 659,200 Benefits 179,300 188,300 197,700 207,600 218,000 228,900 Services & Supplies 67,733 69,800 71,900 74,100 76,300 78,600 Equipment 0 0 0 0 0 0 Total 763,533 800,400 839,000 879,600 922,100 966,700 Positions City Manager 1 1 1 1 1 1 Assistant City Manager 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Analyst 1 1 1 1 1 1 Management Assistant 1 1 1 1 1 1 Executive Assistant 1.5 1.5 1.5 1.5 1.5 1.5 Total 6.5 6.5 6.5 6.5 6.5 6.5 19 50 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 GENERAL GOVERNMENT: ECONOMIC DEVELOPMENT Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 772,850 796,000 819,900 844,500 869,800 895,900 Equipment 0 0 0 0 0 0 Total 772,850 796,000 819,900 844,500 869,800 895,900 Positions Total 0 0 0 0 0 0 51 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 GENERAL GOVERNMENT: PERSONNEURISK MGT Salaries 189,400 198,900 208,800 219,200 230,200 241,700 Benefits 39,750 41,700 43,800 46,000 48,300 50,700 Services & Supplies 528,852 544,700 561,000 577,800 595,100 613,000 Equipment 0 0 0 0 0 0 Total 758,002 785,300 813,600 843,000 873,600 905,400 Positions Personnel/Risk Manager 1 1 1 1 1 1 Executive Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Total 1.5 1.5 1.5 1.5 1.5 1.5 52 City of La Quinta Resource Allocation plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 FINANCE: FISCAL SERVICES Salaries 406,600 426,900 448,200 470,600 494,100 518,800 Benefits 160,200 168,200 176,600 1851400 194,700 204,400 Services & Supplies 120,264 123,900 127,600 131,400 135,300 139,400 Equipment 0 0 0 0 0 0 Total 687,064 719,000 752,400 787,400 824,100 862,600 Positions Finance Director 1 1 1 1 1 1 Accounting Manager 1 1 1 1 1 1 Financial Services Assistant 1 1 1 1 1 1 Account Technician 2 2 2 2 2 2 Account Clerk 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Information Technology Analyst 1 1 1 1 1 1 8 8 8 8 8 8 Total c4" - 1-W 53 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 FINANCE: CENTRAL SERVICES Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 501,562 516,600 532,100 548,100 564,500 581,400 Equipment 0 0 0 0 0 0 Total 501,562 516,600 532,100 548,100 564,500 581,400 Positions Total 0 0 0 0 0 0 54 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 CITY CLERK CITY CLERK Salaries 267,800 281,200 295,300 310,100 325,600 341,900 Benefits 109,800 115,300 121,100 127,200 133,600 140,300 Services & Supplies 88,263 90,900 93,600 96,400 99,300 102,300 Equipment 0 0 0 0 0 0 Total 465,863 487,400 510,000 533,700 558,500 584,500 Positions City Clerk 1 1 1 1 1 1 Deputy City Clerk 2 2 2 2 2 2 Secretary 1 1 1 1 1 1 Office Assistant 1 1 1 1 1 1 Total 5 5 5 5 5 5 55 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY SERVICE ADMINISTRATION Salaries 204,900 215,100 225,900 237,200 249,100 261,600 Benefits 79,200 83,200 87,400 91,800 96,400 101,200 Services & Supplies 281,820 290,300 299,000 308,000 317,200 326,700 Equipment 20,000 0 0 0 0 0 Total 585,920 588,600 612,300 637,000 662,700 689500 Positions Community Services Director 1 1 1 1 1 1 Recreation Supervisor 1 1 1 1 1 1 Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Secretary 1 1 1 1 1 1 Total 3.5 3.5 3.5 3.5 3.5 3.5 r) ►— City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY SERVICE PARK & RECREATION Salaries 30,000 31,500 33,100 34,800 36,500 38,300 Benefits 10,250 10,800 11,300 11,900 12,500 13,100 Services & Supplies 59,798 61,600 63,400 65,300 67,300 69,300 Equipment 0 0 0 0 0 0 Total 100,048 103,900 107,800 112,000 116,300 120,700 Positions Recreation Coordinator 0.5 0.5 0.5 0.5 0.5 0.5 Total 0.5 0.5 0.5 0.5 0.5 0.5 57 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY SERVICE SENIOR CENTER Salaries 115,200 121,000 127,100 133,500 140,200 147,200 Benefits 55,900 58,700 61,600 64,700 67,900 71,300 Services & Supplies 153,474 158,100 162,800 167,700 172,700 177,900 Equipment 0 0 0 0 0 0 Total 324,574 337,800 351,500 365,900 380,800 396,400 Positions Senior Center Supervisor 1 1 1 1 1 1 Senior Ctr Activities Coord 1 1 1 1 1 1 Senior Center Assistant 1 1 1 1 1 1 Total 3 3 3 3 3 3 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 POLICE POLICE Salaries 0 0 0 0 0 Benefits 0 0 0 0 0 Services & Supplies 5,186,869 5,821,813 6,507,285 7,246,749 7,826,489 8,217,813 Equipment 0 0 0 0 0 0 Total 5,186,869 5,821,813 6,507,285 7,246,749 7,826,489 8,217,813 Positions Patrol Officer 17 18 19 20 21 21 School Resource Officer 1 2 2 2 2 2 Target Team 4 4 5 5 5 5 Motor Officer 3 3 3 3 3 3 Gang Task Force Officer 1 1 1 1 1 1 Dedicated Sergeant 1 1 1 2 2 2 Community Service Officer 2 2 2 2 2 2 Total 29 31 33 35 36 36 59 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY ADMINISTRATION Salaries 154,100 161,800 169,900 178,400 187,300 196,700 Benefits 52,650 55,300 58,100 61,000 64,100 67,300 Services & Supplies 24,175 24,900 25,600 26,400 27,200 28,000 Equipment 1,000 0 0 0 0 0 Total 231,925 242,000 253,600 265,800 278,600 292,000 Positions Building and Safety Director 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 2 2 2 2 2 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY CODE COMPLIANCE Salaries Benefits 389,800 161,500 409,300 169,600 429,800 178,100 451,300 187,000 473,900 196,400 497,600 206,200 Services & Supplies 104,149 107,300 110,500 113,800 117,200 120,700 Equipment 0 0 0 0 0 0 Total 655,449 686,200 718,400 752,100 787,500 824,500 Positions Community Safety Manager Senior Code Compliance officer 1 1 1 1 1 1 1 1 1 1 1 1 Code Compliance Officer II Code Compliance Officer 1 Counter Technician 1 2 1 1 2 1 1 2 1 1 2 1 1 2 1 1 2 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Officer 0.5 0.5 0.5 0.5 0.5 0.5 7.5 7.5 7.5 7.5 7.5 7.5 Total .A City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY ANIMAL Salaries 113,500 119,200 125,200 131,500 138,100 145,000 Benefits 42,750 44,900 47,100 49,500 52,000 54,600 Services & Supplies 73,672 75,900 78,200 80,500 82,900 85,400 Equipment 0 0 0 0 0 0 Total 229,922 240,000 250,500 261,500 273,000 285,000 Positions Animal Control Officer II 1 1 1 1 1 1 Animal Control / Code Compliance Office 0.5 0.5 0.5 0.5 0.5 0.5 Animal Control / Code Compliance Office 0.5 0.5 0.5 0.5 0.5 0.5 Total 2 2 2 2 2 2 62 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY BUILDING & SAFETY Salaries 408,900 429,300 450,800 473,300 497,000 521,900 Benefits 146,200 153,500 161,200 169,300 177,800 186,700 Services & Supplies 156,139 160,800 165,600 170,600 175,700 181,000 Equipment 0 0 0 0 0 0 Total 711,239 743,600 777,600 813,200 850,500 889,600 Positions Building and Safety Manager 1 1 1 1 1 1 Senior Building Inspector 1 1 1 1 1 1 Plan Checker 1 1 1 1 1 1 Building Inspector II 2 2 2 2 2 2 Counter Technician 1 1 1 1 1 1 Office Assistant 0.5 0.5 0.5 0.5 0.5 0.5 6.5 6.5 6.5 6.5 6.5 6.5 Total 63 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY EMERGENCY SERVICES Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Services & Supplies 38,945 40,100 41,300 42,500 43,800 45,100 Equipment 10,000 0 0 0 0 0 Total 48,945 40,100 41,300 42,500 43,800 45,100 Positions Total 0 0 0 0 0 0 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY FIRE Salaries 0 0 0 0 0 0 Benefits 0 0 0 0 0 0 Note 1 Services & Supplies 2,180,900 2,620,758 2,699,400 2,780,400 2,863,800 2,949,700 Equipment 0 0 0 0 0 0 Total 2,180,900 2,620,758 2,699,400 2,780,400 2,863,800 2,949,700 Positions Total 0 0 0 0 0 0 Note 1 Addition of 3rd Fire Station r) .. ,s 4.1 1 W City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 BUILDING & SAFETY CIVIC CENTER OPERATIONS Salaries 41,300 43,400 45,600 47,900 50,300 52,800 Benefits 19,200 20,200 21,200 22,300 23,400 24,600 Services & Supplies 980,765 1,010,000 1,040,000 1,071,000 1,103,000 1,136,000 Equipment 3,500 0 0 0 0 0 Total 1,044,765 1,073,600 1,106,800 1,141,200 1,176,700 1,213,400 Positions Facilities Maintenance Techniciar 1 1 1 1 1 1 Total 1 1 1 1 1 1 r) City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY DEVELOPMENT ADMINISTRATION Salaries 310,900 326,400 342,700 359,800 377,800 396,700 Benefits 106,000 111,300 116,900 122,700 128,800 135,200 Services & Supplies 111,060 114,400 117,800 121,300 124,900 128,600 Equipment 0 0 0 0 0 0 Total 527,960 552,100 577,400 603,800 631,500 660,500 Positions Community Development Director 1 1 1 1 1 1 Planning Manager 1 1 1 1 1 1 Executive Secretary 1 1 1 1 1 1 Secretary 1 1 1 1 1 1 Total 4 --t 4 4 4 4 4 67 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 COMMUNITY DEVELOPMENT PLANNING Salaries 338,400 355,300 373,100 391,800 411,400 432,000 Benefits 125,400 131,700 138,300 145,200 152,500 160,100 Services & Supplies 103,977 107,100 110,300 113,600 117,000 120,500 Equipment 0 0 0 0 0 0 Total 567,777 594,100 621,700 650,600 680,900 712,600 Positions Principal Planner 2 2 2 2 2 2 Associate Planner 3 3 3 3 3 3 Total 5 5 5 5 5 5 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 PUBLIC WORKS ADMINISTRATION Salaries 153,700 161,400 169,500 178,000 186,900 196,200 Benefits 54,250 57,000 59,900 62,900 66,000 69,300 Services & Supplies 50,105 51,600 53,100 54,700 56,300 58,000 Equipment 0 0 0 0 0 0 Total 258,055 270,000 282,500 295,600 309,200 323,500 Positions Public Works Director / City Enginee 1 1 1 1 1 1 Senior Secretary 1 1 1 1 1 1 Total 2 1 2 1 2 2 2 2 ��(3 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 PUBLIC WORKS DEVELOPMENT & TRAFFIC Salaries 405,800 426,100 447,400 469,800 493,300 518,000 Benefits 150,300 157,800 165,700 174,000 182,700 191,800 Services & Supplies 335,725 345,800 356,200 366,900 377,900 389,200 Equipment 0 0 0 0 0 0 Total 891,825 929,700 969,300 1,010,700 1,053,900 1,099,000 Positions Assistant City Engineer 1 1 1 1 1 1 Senior Engineer 1 1 1 1 1 1 Associate Engineer 1 1 1 1 1 1 Assistant Engineer II 1 2 2 2 2 2 Assistant Engineer I 1 1 1 1 1 Counter Technician 1 1 1 1 1 1 Total 6 7 7 7 7 7 all City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 PUBLIC WORKS CONSTRUCTION Salaries 245,700 258,000 270,900 284,400 298,600 313,500 Benefits 71,900 75,500 79,300 83,300 87,500 91,900 Services & Supplies 232,571 239,500 246,700 254,100 261,700 269,600 Equipment 20,000 0 0 0 0 0 Total 570,171 573,000 596,900 621,800 647,800 675,000 Positions Senior Engineer 1 1 1 1 1 1 Assistant Engineer II 2 2 2 2 2 2 Total 3 3 3 3 3 3 r) r j" �,. 71 PUBLIC WORKS STREET MAINTENANCE Salaries Benefits Services & Supplies Equipment Total Positions City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 1 2005-06 1 2006-07 1 2007-08 1 2008-09 419,600 440,600 462,600 182,500 191,600 201,200 533,796 549,800 566,300 0 0 0 1,135,896 1,182,000 1,230,100 485,700 510,000 535,500 211,300 221,900 233,000 583,300 600,800 618,800 0 0 0 1,280,300 1,332,700 1,387,300 Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 2 2 2 2 2 2 Maintenance Worker II 3 3 3 3 3 3 Maintenance Worker 1 4 4 4 4 4 4 Total 9.5 9.5 9.5 9.5 9.5 9.5 72 City of La Quinta Resource Allocation Plan Operations Expenditure Summary By Division Five Year Forecast Approved Five Year Estimate 2003-04 2004-05 2.005-06 2006-07 2007-08 2008-09 PUBLIC WORKS LIGHTING & LANDSCAPE Salaries Benefits Services & Supplies Equipment 89,100 34,350 1,808,158 0 93,600 36,100 1,862,400 0 98,300 37,900 1,918,300 0 103,200 39,800 1,975,800 0 108,400 41,800 2,035,100 0 113,800 43,900 2,096,200 0 Total 1,931,608 1,992,100 2,054,500 2,118,800 2,185,300 2,253,900 Positions Maintenance Manager 0.5 0.5 0.5 0.5 0.5 0.5 Maintenance Foreman 1 1 1 1 1 1 Total 1.5 1.5 1.5 1.5 1.5 1.5 r) ...} n t. [.. t-0 73 City of La Quinta Five Year Resource Allocation Assumptions FY 03/04 Assumptions Revenues 2004-05 2005-06 2006-07 2007-08 2008-09 Property Taxes 6.00% 3.00% 3.00% 3.00% 3.00% No Low Property Tax 2.50% 2.50% 2.50% 2.50% 2.50% Document Transfer Tax 3.00% 3.00% 3.00% 3.00% 3.00% Sales Tax 5.00% 3.00% 3.00% 3.00% 3.00% Transient Occupancy Tax 0.00% 15.00% 10.00% 10.00% 10.00% Franchise Tax 6.50% 4.50% 4.50% 4.50% 4.50% License and Permits 0.00% 0.00% 0.00% 0.00% 0.00% Public Works fees 3.00% 3.00% 3.00% 3.00% 3.00% Motor Vehicle In -Lieu 3.00% 3.00% 3.00% 3.00% 3.00% County Fire Service Credit 20.00% 3.00% 3.00% 3.00% 3.00% Expenditures 2004-05 2005-06 2006-07 2007-08 2008-09 Salaries 5.00% 5.00% 5.00% 5.00% 5.00% Benefits 5.00% 5.00% 5.00% 5.00% 5.00% Services and Supplies 3.00% 3.00% 3.00% 3.00% 3.00% 74 Iry T4ht 4 aCP QUWI COUNCIL/RDA MEETING DATE: July 2 2, 2 0 0 3 ITEM TITLE: Consideration of (1) a Modification to the Memorandum of Understanding with the Coachella Valley Association of Governments (CVAG) for Regional PM-10 Street Sweeping Services for Fiscal Year 2003-04 and (2) an Appropriation of Funds from the South Coast Air Quality Fund RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approval of (1) a Modification to the Memorandum of Understanding with the Coachella Valley Association of Governments (CVAG) for Regional PM-10 Street Sweeping Services for Fiscal Year 2003-04 and (2) an Appropriation of $9,127 Funds from the South Coast Air Quality Fund. FISCAL IM PUCATIONS: The South Coast Air Quality Fund has an estimated fund balance of $50,000 as of June 30, 2003. For FY 03/04, CVAG is estimating City of La Quinta AB 2766 revenues of $29,837, of which one-third ($9,946) is already committed to Sunline Services Group (" SSG"). The request is to utilize another third ($9,127) of AB 2766 funding for the local match. The City would retain $10,764 for use on other eligible programs, in addition to the $50,000 beginning fund balance (235-000-300-290). Another funding alternative is the City General Fund reserves (101-000-300-290). CHARTER CITY IM PUCATIONS: None. BACKGROUND AND OVERVIEW: A condition of the regional street sweeping contract between CVAG and SSG requires an 11.47% local match for CMAQ Congestion Mitigation and Air Quality federal funding which totals $194,514. Caltrans has reviewed SSG' s current practice of using indirect costs and is requiring an alternative match. CVAG has provided a list of various local funding sources that may qualify which include (1) COLMAC funding; (2) AB2766 Subvention Funding; (3) Mobile Source Reduction Review r� OW 6- Committee (MSRC) funding; (4) Air Quality Investment Program (AQIP) Funding; and (5) the City General Fund. Given the timeline for implementing this program the only viable funding programs for FY 03/04 are the AB2766 Subvention Funds and the City General Fund. The Memorandum of Understanding between CVAG and the City that would be modified has been included as Attachment 1. The modification is only intended to cover the FY 03/04 fiscal year. During FY 03/04 the Regional Street Sweeping Task Force will examine alternative funding mechanisms for the match. CVAG Staff has indicated that they would prepare the amendments to the MOU based upon the number of Cities that elect to use AB2766 funds as a match. These amendments will then be reviewed by our legal counsel. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approval of (1) a Modification to the Memorandum of Understanding with the Coachella Valley Association of Governments (CVAG) for Regional PM-10 Street Sweeping Services for Fiscal Year 2003-04 and (2) an Appropriation of $9,127 Funds from the South Coast Air Quality Fund; or 2. Approval of (1) a Modification to the Memorandum of Understanding with the Coachella Valley Association of Governments (CVAG) for Regional PM-10 Street Sweeping Services for Fiscal Year 2003-04 and (2) an Appropriation of $9,127 Funds from the General Fund; or 3. Provide staff with alternative direction. Respectfully submitted, loe? J hn Talconer, Finance Di ector Approved for submission by: ILI �--o homas P. Genovese, City Manager ,r) rv, ►' Attachments 1: Memorandum of Understanding ,,,6,0 �) 2 07/07/2e.03 16:11 7683405949 CVAG ATTACHMENT 1 M COACMEI I A VALLEY AEEorjAenC3N o o sox of UNDM%%Xvrxa WA COACHELL& VALLEY ASSGCIA!rIoN OF 60Vrpj MENTS CITY -- or LA QUINTA 2992 This MemorandUM of Understandinq (Neu) is made and entered into b and between the Coachella Valley Association of Governments (CVAG) and the CITY of LA QUINTA The th s Hou s to document a part is • unders aridinq of and responsibilities for the allocation of a portion of the funds received by the of from revenuer derived roe the A82766 Motor Vehicla Reg strat on FdO Assess *nts prom to CVAG for the Coachella Valley PM10 program. AB27 66 funds are to be used to reduce exiss ions caused by actor vehicles consistent with requirMlOnts of the California Clean Air Act and the south Coast ]fir Quality Managenont •Plan. Staff of the South Coast Air Quality Management District (SCAOND) have stated it was the District Is intention when allocatinq initial support to CVAG, that the portion of PMiO in the Coachella Valley attributable tc mobile sources ( one-third) be covered by local A32 7 66 funds allocated to ' CVAG to ha►lp continue the regional administration of the PXIO program. Vpon recomaenaation of the Coachella Valley PK10 Technical working Group (TUG) and the CVAG Technical Advisory Comittee (TAC) , on November 2 s , 3.9 9 3, the Executive Committee approved the f o l l owing =Otion: "That the Eacscutive Committee recommends that CVxG Jurisdictions allocate •one-third. of the funds received from the A22766 procgraa to CVArw for administration of the pxlO program and that a M aorandum of understanding between CVAG and each jurisdiction be initiated to that eftact.» each CVAG jurisdiction has passed an ordinance adopting the AS2766 program, setting up -a separate account from which to disburse and subs* ubsa ently monitor and audit these revenues. Revenues are distr�ted quarterly b the SCAM, based n � y' D1rtD, o each jurisdiction s �,- proportionate number of registered actor vehicles. Upon adoption of this Doer, the CITY of LA QUIRTA shall forward to the Finance Director of CVAG M amount equal to one-third of revenues 0 w► 1,) 3 07f 07i '21003 16: 11 7603405949 CVAG PAGE 03 COACMELLA VALLEY A88CICI TIOIN of GOVIRANMENTS received to date and deposIted in its A32766 account. Subsequently, _.. each quarter, upon receipt, one --third of revenues received shall be then forwarded to cvAG. CVAG shall likewise deposit all monies received as a result of this MOV in a separate account and provide an audit annually, which shall be sent to each jurisdiction. The TWG shall receive a monthly financial report of revenues and expenditures in this account. The funds accruing to cVAG from this MOV are designated for the regional administration of the FK10 program as outlined by the "State Implementation Plan for PMlo in the Coachella Valley" Which was adopted by the SCAQMD Governing hoard in November 3.990. Expsnditures will be for salary and expenses relating to the ongoing management of the program, such as staff, meetings, the preparation of agendas, publicity, and community; outreach. This MOV shall continue in effect until or unless the U2766 Motor Vehicle Registration roe Assessments program is discontinued, or the Coachella valley PKio program, as administered by CVAG, sh&ll be discontinued or -CVAG, for whatever reason, is dissolved or otherwise disbanded, whichever shall occur sooner. - UZEMI=L Latter from Laster D. Cleveland to Executive Comittee members, dated November 25, 1991 regarding Estimated Vehicle Registration Revenue (AS2766) for CVAG members during TY1991-92 is appended to this HGv, in order to provide an estimate as to the amount of revenue forthcoming to CVAG under this program. COACIM VAL= ASSOCIATION OF roommawrS Title s Chal 7 Date i0 2G hfZ c of 1A QvINTA Sy. NOW_ _ Titles MAYOR Date: FEnRVARY 10, 1992 ram' 2 COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Consideration of Request for Proposals for Additions to the Arch Sculpture Artwork RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: A budget has not been determined for the project at this time, due to the various materials that could be proposed for construction of the Gambel's Quail. In addition, the City Council may wish to consider requesting proposals for two palm trees to be fabricated and installed to complete the City logo at the arch sculpture as well as having the wording painted on the arch sculpture to be consistent with the City's logo. Although staff is not requesting a funding allocation at this time, as of June 30, 2003, the balance of the Art in Public Places account has a balance of $306,395. Once an art proposal has been accepted by the City Council, staff will request an allocation of funds. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 3, 2003 City Council meeting, the City Council directed staff to have the arch sculpture painted the colors represented in the City's 20' Anniversary lapel pin, as represented in Attachment 1. n -> 4WA The City Council also directed the Cultural Arts Commission to consider adding a Gambel's quail statue and ornamental palm tree to the arch sculpture to complete the art piece as a City logo, as provided in Attachment 2. At the July 10, 2003 Cultural Arts Commission meeting, the Commission considered a Request for Proposals for the quail statue and possibly two artistically produced palm trees to be added to the arch sculpture. The Commission is recommending in addition to the Gambel's quail, two decorative palm trees be added to the arch sculpture along with the wording consistent with the City logo, A Request for Proposals for artists to submit their qualifications to produce this type of artwork and their specific proposal for this project is provided as Attachment 3. The official City logo has the words "City of La Quinta California, Gem of the Desert" as a part of the logo. The City Council may also consider having the words "City of La Quinta" or "Gem of the Desert" painted on the largest rib of the arch sculpture, to be consistent with the City's logo. The abbreviated versions are being recommended due to the surface area of the arch. Should the entire wording be added to the arch, the scale would be such that the visibility from Avenue 52 would be impaired. The cost of having the City logo words painted on the arch sculpture is approximately $750. The section "Request for Qualifications Deadline and Information" establishes the selection process time line. The deadline for submitting artwork proposals as outlined in the Request for Proposal is August 22, 2003. At that time, staff will review the projects to ensure that the artist has provided all required information with the submittal. The Cultural Arts Commission will review the completed proposals at the September 11, 2003 Cultural Arts Commission meeting. The artists submitting proposals will be requested to attend the Cultural Arts Commission meeting to answer any questions the Commission may have. The Cultural Arts Commission will then submit their recommendation for proposed artwork to the City Council for consideration at the September 16, 2003 City Council meeting. The artist of the proposed artwork will be asked to attend the City Council meeting to answer any questions the Council may have. Once the City Council approves the commissioning of artwork for the La Quinta Park, staff will prepare an Art Purchase Agreement and appropriate the required funding for City Council approval at the October 7, 2003 City Council meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 2 1 . Approve the Request for Proposals for the addition of a Gambel's quail and two palm trees to be added to the arch sculpture artwork, and authorize the City logo wording be painted on the largest rib of the sculpture; or 2. Approve the Request for Proposals for the addition of a Gambel's quail to be added to the arch sculpture artwork, authorize two palm trees to be planted at the arch sculpture and authorize the City logo wording be painted on the largest rib of the sculpture; or 3. Do not approve the Request for Proposal for additions to the arch sculpture artwork; or 4. Provide staff with alternative direction. Respe fully sub tted, Do ie Horvitz, CdWmunity Services Director Approved for submission by: homas P. Genovese, City Manager Attachments: 1. 20t" Anniversary City Pin Mock-up 2. Minutes from the June 3, 2003 City Council Meeting 3. Request for Proposals for Additions to the Arch Sculpture Artwork 3 230 Attachment 1 4 City Council Minutes 9 Attachment 2 June 3, 2003 Council Member Sniff asked -if this involves waterways that potentially lead to the Whitewater River, and what CVWD's role is in this. Mr. Jonasson stated, in theory, any waterway that leads to the Whitewater River would be subject to these requirements. He noted the NPDES permit applies to anything determined to be an environmentally -sensitive area. Assistant City Engineer Speer stated CVWD will monitor any drainage outlets that let water into the channel. However, the City has mostly retention basins and very little drainage goes into the channel. The City Is monitoring and j implementation has more to do with prevention of pollution into any of the blue line streams on USGA maps. Council Member Sniff commented on the evacuation channel not being functional, and asked if the drain pipe installed at Highway 111 and Washington Street is still functional. Mr. Speer advised that drain pipe has been superceded with gravity storm drains. MOTION - It was moved by Council Members Henderson/Sniff to authorize the City Manager to execute the Whitewater River Municipal Stormwater Permit Implementation Agreement with Riverside County Flood Control and Water Conservation District. Motion carried unanimously. MINUTE ORDER NO. 2003-50. 2. CONSIDERATION OF COLORS FOR THE "WALK THROUGH RAINBOW" ART PIECE. Community Services Director Horvitz presented the staff report. Council Member Sniff questioned the rationale of painting the rainbow all blue. Ms. Horvitz stated some negative comments have been received about the art piece because of rainbows being representative of an alternative lifestyle, and the art piece has been graffitied with sentiments along that line. Council Member Adolph stated he doesn't feel all blue against the background of the blue tennis courts will show up very well. r� 5 City Council Minutes 6 June 3, 2003 Council Member Henderson voiced opposition to changing the colors because some people choose to be negative. She suggested placing a quail art piece in front of the rainbow to identify the rainbow with the City seal. Council Member Sniff concurred, and suggested including an ornamental palm to tie into the City seal. Council Member Osborne concurred. Council Member Perkins noted a quail art piece is likely to be stolen or vandalized. He feels different shades of blue would be very unique and attractive, and strongly supports that versus a lot of colors. Mayor Adolph suggested using a color other than blue if various shades of the same color are going to be used. He supported using the same rainbow colors and making the art piece into something other than what has been implicated. He stated he doesn't support changing the colors because of the opinion of a few individuals. Council Member Henderson noted art pieces have been damaged in other areas of the City but she feels the community should continue to strive to meet the highest goals possible. MOTION - It was moved by Council Members Henderson/Sniff to utilize the colors in the City seal (starting with green) to paint the "Walk Thru Rainbow" art piece, and direct the Cultural Arts Commission to look into the placement of a quail statue in front of the art piece, along with an ornamental palm tree. City Manager Genovese stated staff will take the matter of the quail to the Cultural Arts Commission, contact a landscape architect about placement and planting of a tree, and come back to Council for allocation of funds. If Council wishes to move forward with painting the rainbow, an allocation of funds needs to be included in the motion. Council Member Henderson amended the motion to include an allocation of $ 1,200 from the Art in Public Places Fund for repainting the art piece. Council Member Sniff concurred. Amended and Restated Motion - It was moved by Council Members Henderson/Sniff to utilize the colors in the City seal (starting with green) to paint the "Walk Thru Rainbow" art piece and allocate $1,200 from the Art in Public Places Fund for the repainting, and direct the Cultural Arts Commission to look into the placement of a quail statue in front of the art piece, along with an ornamental palm tree. Motion carried unanimously. MINUTE ORDER NO. 2003-51. 0 Attachment 3 CITY OF LA QUINTA REQUEST FOR PROPOSALS FOR THE DESIGN AND CONSTRUCTION OF A GAMBEL'S QUAIL AND POSSIBLE PALM TREES FOR CITY LOGO SCULPTURE The City of La Quinta is requesting proposals from qualified individuals to provide an originally designed Gambel's Quail and possibly two palm trees to match the City's logo to be placed at the arched sculpture located at Fritz Burns Park on Avenue 52 near Bermudas in La Quinta, Exhibit A. This will include the design, construction, construction management, materials and appurtenances. The request to receive proposals will close at 5:00 p.m. on Friday, August 22, 2003. The proposal packages are to be delivered to: City of La Quinta Community Services Department P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 Proposals will be addressed to the attention of Ms. Dodie Horvitz, Community Services Director. Please call (760) 777-7090 for more information. PROPOSAL: Applicants are encouraged to keep their proposals brief and relevant to the specific services required. The City has not established a budget for this project, and is soliciting proposals for the project, "turn key," including, but not limited to: Design, plans, estimate, professional services, permits, approvals, any and all meetings, and full construction of an originally designed Gambel's Quail and possibly two palm trees to match the City's logo For this proposal, the originally designed Gambel's Quail and possibly two palm trees to match the City's logo is defined as follows: "Originally designed" means an art piece that has been designed by an individual that is recognized as an artist, in which a Gambel's Quail is fabricated from a material that is structurally sound and will withstand the outdoor elements with 7 little maintenance and is in scale with the arch sculpture. The proposal is also soliciting concepts for two palm trees to reflect the City's logo and must be structurally sound in order to withstand the environmental elements, and is in scale with the arch sculpture The Gambel's Quail and possible palm trees includes but is not limited to: design and construction of original artwork appropriate for a community park, all landscaping and lighting needed to enhance the art feature. Seven copies of the proposals shall be submitted and should include the project approach, project schedule, construction team (including all professional and construction companies involved), and a listing of similar projects with references that are relevant to this type of work. In a separate sealed envelope, applicants must submit a cost breakdown for each item and phase of the proposed work. Each representative of the construction team must be listed along with each firm name. SELECTION PROCESS: The Cultural Arts Commission will review proposals. The Commission will rank each proposal based upon the artist's experience, approach to the project, project schedule, qualifications, written proposal, and verbal presentation to the Cultural Arts Commission. It is anticipated that interviews will be conducted on September 11, 2003 at 7:00 p.m. Artists will be encouraged to bring a Marquette of the proposed artwork. Upon Cultural Arts Commission review, a recommendation will be forwarded for City Council consideration at the September 16, 2003 City Council meeting. The successful artist will be expected to enter into an Art Purchase Agreement. ANTICIPATED PROJECT TIMELINE 2003: Request for Proposals July 23-August 22 Cultural Arts Commission Review of Proposals September1 1 City Council Consideration of Proposals September 16 Approval of Art Purchase Agreement October 7 Completion of Art Feature February 2004 SITE VISITITATION The site for the originally designed Gambel's Quail and possible palm trees is at Fritz Burns Park on Avenue 52, east of Avenida Bermudas, to be incorporated into the arch sculpture. *All costs associated with the completion and submission of a proposal are the sole responsibility of the person submitting the proposal. The City reserves the right to reject any or all proposals or to cancel the RFP at any time during the process. COUNCIL/RDA MEETING DATE: July 22, 2003 Consideration of Participation in the Proposed Coachella Valley Animal Campus RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: La Quinta's share of the operational costs for the animal campus is estimated at $70,223 annually. This cost may decrease if other cities that are not currently members decide to join. Currently the City budgets $24,000 annually for animal shelter services which are provided by the County at the Indio shelter. The County is proposing to assume all capital costs associated with the construction of the animal campus. This is a change from the proposal of two years ago when the City's share of the Capital costs was estimated between $444,000 and $535,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: CVAG's Human and Community Resources Committee has been discussing the development of a Valley -wide animal campus for approximately three years. The City Council considered participating in the campus in August, 2001. At that time, it was the decision of the City Council not to participate in the Valley wide campus, but rather to work with the County to improve the conditions of the existing shelter in Indio. The staff report and meeting minutes are included as Attachments 1 and 2, respectively. Recently, the Mayor and City Council received a letter from Supervisor Wilson and Jean Benson (Attachment 3), requesting the City Council to reconsider the decision not to participate in the Valley -wide shelter. The following are two key issues that have changed since the concept was considered by the City Council two years ago: 1 . Staff has been pursuing the direction to work with the County to upgrade the existing shelter as directed. However, recently the County has indicated that it is not interested in running the Indio shelter once the new facility is operational. This is a change in the County's position to keep the Indio shelter open and to operate it for the cities of La Quinta, Indio and Coachella. The County has indicated that it would consider turning the shelter over to the cities to operate through a Joint Powers Agreement (JPA). The JPA would also have to make the necessary capital improvements to the shelter that are estimated to cost $750;000. Staff has met with representatives of Indio and Coachella to discuss the possibility of forming a JPA or other form. Indio has preliminarily indicated that it would consider running the shelter. Pending the City Council's direction, staff would further investigate this option. Coachella's staff has indicated that their city is interested in the continued use of the Indio shelter, however, their City Council will be discussing this issue in the near future also, and that direction may change. 2. At the time the proposal was first considered by the City Council, La Quinta's estimated share of the construction costs for the facility was estimated at $444,000 to $535,000. Currently the County is proposing to build the facility at no cost to the participating cities. The following key points of the issue have remained relatively the same since the item was last considered by the City Council: 1. The estimated operational costs for La Quinta are approximately $70,000 annually for the new shelter. The shelter would be staffed by County employees. This is consistent with the estimates provided two years ago. Currently the City budgets $24,000 annually for shelter services. An analysis has not been made to estimate the costs for a JPA to operate the Indio shelter. 2. The location of the proposed shelter in Thousand Palms has not changed. The new site is approximately 15 miles from City Hall as opposed to 9 miles to the Indio facility. Travel time to the Indio shelter from City Hall is approximately 17 minutes. This time does not vary much during the season because the route taken to the shelter is not heavily traveled. Travel time to the proposed location is approximately 21 minutes at this time of year. It is reasonable to expect that the time will increase to 30 minutes each way during the height of the tourist season. The net effect is that during the season, if the City utilizes the new facility, it will take an additional one half hour per shelter run. Normally only one shelter run is made per day. 3. Animal Samaritans would provide an adoption service at the new facility. Although the shelter would not be classified as a "no kill" facility, efforts would be made to place every "adoptable" animal. Currently, a very small percentage of unclaimed animals are adopted from the Indio shelter. If an owner wants to turn an animal in to the City, it is suggested that they contact one of the several non -profits that operate in the Valley that find homes for animals. The jurisdictions that choose to participate will form a Joint Powers Agreement and will commit to use the proposed shelter for five years. After that initial obligation is met, the City may withdraw from the JPA with a one-year notice to do so. At this time, the cities of Palm Desert, Indian Wells, Rancho Mirage, Cathedral City, Desert Hot Springs and the County have committed to utilize the facility. Regardless of which shelter the City Council chooses to utilize, La Quinta will continue to use local veterinarians for injured animals. Animal Samaritans is proposing to have veterinary service at the facility, but unless it can be demonstrated that the vet service would surpass the current City program, (including after hour emergencies), staff would recommend the status quo. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Indicate to CVAG that the City is interested in participating in the Valley -wide animal campus including joining a Joint Powers Agency; or 2. Indicate to CVAG that the City is not interested in participating in the Valley - wide animal campus and is not interested in joining a Joint Powers Agency; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . August 21, 2001 staff report 2. Minutes from August 21, 2001 meeting 3. Letter from Supervisor Wilson and Chairperson Benson ATTACHMENT 1 AGENDA CATEGORY: BUSINESS SESSION: COUNCIIJRDA MEETING DATE: August 21, 2001 CONSENT CALENDAR: STUDY SESSION: Consideration of Participation in the Proposed PUBLIC HEARING: Coachella Valley Animal Campus As deemed appropriate by the City Council. La Quinta's estimated share for the construction costs for the animal campus is $444,000 for a facility sized to hold animals for five days and $535,000 for a facility sized to hold animals for ten days. La Quinta's share of the yearly operational costs for the animal campus are estimated between $56,000 and $70,000 depending on who operates the shelter (Joint Powers Agency employees vs County employees). Currently the City budgets $24,000 annually for animal shelter services which are provided by the County at the Indio shelter. None. CVAG's Human and Community Resources Committee has been discussing the development of a Valley -wide animal campus for approximately one year. The committee commissioned a consultant to prepare a feasibility analysis and to provide alternatives for a multi -jurisdictional animal campus. The consultant's final report is included as Attachment 1. CVAG's Executive Committee has authorized the report to be distributed to the member jurisdictions for consideration of participation in the project. The report includes scenarios where all the Valley jurisdictions participate in the campus, but it also provides a scenario where La Quinta, Coachella, Indio and the County do not participate and continue to utilize the County shelter in Indio for services. The report assumes that a Joint Powers Agency (JPA) would be formed by the participating jurisdictions to construct and operate the facility. 0 7 4 The Human and Community Resources Committee is recommending that the Indio shelter remain operational even if a new animal campus is built. This issue was discussed during a department report at the July 3, 2001 City Council meeting, the minutes of which are included as Attachment 2. The general consensus of the City Council at that time was to continue to utilize the Indio facility for the City's shelter needs. The consideration and subsequent action on the item before the City Council today will provide CVAG with an official response regarding participation in the proposed animal campus. If the City Council would like to further consider participating in the Valley -wide animal campus, CVAG representatives could be available to make a presentation at a later meeting. Additionally, staff would also conduct a more thorough analysis of the increased costs that would be associated with the new campus. The alternatives available to the City Council include: 1. Indicate to CVAG that the City is interested in participating in the Valley -wide animal campus including joining a Joint Powers Agency and participating in the capital and operational costs associated with the facility; or 2. Indicate to CVAG that the City. is not interested in participating in the Valley - wide animal campus and not interested in joining a Joint Powers Agency or participating in the capital and operational costs associated with the facility; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct r of Building & Safety A Vert for submission by: Thomas P. Genovese, City Manager Attachments: 1. Final Report of Evaluation of Animal Services Campus Alternatives 2. Excerpts from City Council meeting minutes of July 3, 2001 5 ATTACHMENT 2 City Council Minutes - 6 August 21, 2001 MOTION - It was moved by Council Members Sniff/Henderson to introduce Ordinance No. 359 on first reading. Motion carried by the following vote: AYES: 4 Henderson, Perkins, Sniff, Pena NOES: 0 None ABSENT: 1 Adolph 2. CONSIDERATION OF PARTICIPATION IN THE PROPOSED COACHELLA VALLEY ANIMAL CAMPUS. Director of Building and Safety Tom Hartung presented the staff report and advised the City Council CVAG's Executive Committee recently authorized the consultant's report to be distributed to member cities for their consideration. He noted the report is attached to the staff report. Patricia "Corky" Larson, Executive Director of CVAG, addressed the Council, stating she understands the unique position La Quinta is in, because it has its own Animal Control Officers. She encouraged the City Council to look at all of the aspects of a County -wide facility. Aurora Kerr, Director of Human and Community Resources for CVAG presented a power point presentation which highlighted the non-profit and public shelters in the valley presently. She also summarized the service providers currently serving the cities in the Coachella Valley. Jean Benson, Council Member from the City of Palm Desert spoke in support of La Quinta participating in the joint venture. Robert Gomer, former City Councilman from Cathedral City, spoke in favor of the proposed valley -wide Animal Campus as a mutually beneficial public/private partnership. Mike Russell, President of Animal Samaritans described the site for the proposed Animal Campus. He said the 10-acre site would be used to build an Educational and Medical Facility as well as a small shelter to house Animal Samaritans and the remaining five acres of the site would be contributed to the County for the County -wide Animal Campus. 0 City Council Minutes 7 August 21, 2001 Council Member Perkins said he is not in favor of this proposal because of the distance it would be necessary for La Quinta Animal Control Officers to travel to the proposed location. He felt this would take the City's Animal Control personnel out of service for too long a period whenever they needed to transport an animal to the proposed facility. Council Member Henderson stated she visited a number of facilities throughout the County and although the facility in Moreno Valley was very impressive she would have difficulty supporting a central County Shelter because of the cost to the cities in the valley. Council Member Sniff agreed with both Council Members Henderson and Perkins. He felt the Indio facility is the most practical for La Quinta but stressed the need for that facility to receive upgrades. Mayor Pena said he also feels the Indio facility needs upgrading and with reasonable improvements to that facility, combined with the City of La Quinta's in-house animal services program, animal care in La Quinta would be adequate. MOTION: It was moved by Council Members Sniff/Perkins that the City of La Quinta indicate to CVAG that the city is not interested in participating in a Valley -wide animal campus and is not interested in joining a Joint Powers Agency or participating in the capital and operational cost associated with the facility. The motion was unanimously carried with Council Member Adolph absent. MINUTE ORDER 2001-123 RECESS: Mayor Pena declared a short recess at 4:00 p.m. The meeting was reconvened at 4:05 p.m. with all Council Members present except Council Member Adolph. 3. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR PROVISION OF LIBRARY SERVICES. Assistant City Manager Mark Weiss presented the staff report recommending approval of a Memorandum of Understanding between the City of La Quinta and the County of Riverside for the provision of library services effective July 1, 2002 through June 30, 2005. 7 RIVERSIDE OFFICE: 4080 Lemon Street,14th Floor Riverside, CA 92502-1647 (909) 955-1040 Fax (909) 955-2194 June 27, 2003 Mayor Don Adolph City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Dear Mayor Adolph: cr'', ovwf elf V . SUPERVISOR ROY WILSON FOURTH DISTRICT ATTACHMENT 3 - ce. DISTRICT OFFICUMAII.ING ADDRESS: 46-200 Oasis Street, Ste. 318 Indio, CA 92201-5933 (760)863-8211 Fax (760) 863-8905 The Valley -wide Animal Campus project is moving forward. During the next month, each of the participating jurisdictions on the Animal Campus Commission (Indian Wells, Palm Desert, Cathedral City, Desert Hot Springs and Rancho Mirage) will be taking action at their individual council meetings to approve their Agreement with the County for operational services at the new shelter. The architects for this project, WLC Architects, will begin the final drawings to be used as part of the RFP for construction of the shelter. These drawings will provide the exact size of the shelter and number of kennels needed for the participating jurisdictions. We have been directed by the Commission to offer your jurisdiction a final opportunity to participate in the new Valley -wide Animal Campus. This will be an incredible five acre facility with state-of-the-art technology with the construction costs being borne by the County. It will be a partnership of shared services and programs with Animal Samaritans. Most importantly, it will be a healthy environment where animals will be well cared for with adoption as the number one priority. We ask that you and your Council weigh the benefits of joining this regional effort and what your jurisdiction will be faced with relative to your future animal services and provide a positive response to the Animal Campus Commission by S p.m., Tuesday, July 15m; as our start-up cannot be delayed. If you join now, your contribution to the operations of the Valley -wide Animal Shelter will be approximately 510 Z=. (This cost may vary slightly depending upon whether the other cities that are not members decide to join.) Should you decide to join after the facility is built, we will have to expand the facility to accommodate your animals and those capital cost expenditures will have to be borne by your jurisdiction along with your assessed operational costs. INTER NET: district4Cco.riverside.cams LV Letter to Mayor Adolph June 27, 2003 Page 2 of 2 Pages We are at a crossroads for this project and look forward to the December 2004 grand opening. We hope you will join your fellow Coachella Valley cities and Riverside County in this unique effort to improve the quality of our animal shelters and services. Should you have any questions, feel free to contact our offices or Aurora Kerr at CVAG. We look forward to your response. N Roy ilson Co y Su rvisor Fo h S ervisorial District cc: Tom Genovese, City Manager akerr\animal campus commission\deadlineltrtocities.atk Benson vaa..raa , Animal Campus Commission 7 ey e ._ , . # 0 Iry <F4tivI 4 4v Qu&rrA AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 22, 2003 50 BUSINESS SESSION: ITEM TITLE: Consideration to: 1) Award a Contract to Construct the Avenida La Fonda Street Enhancements, CONSENT CALENDAR: Project No. 2002-05; and 2) Adopt a Resolution Making Findings Pursuant to Health and Safety Code STUDY SESSION: Section 33445(a) and Consenting to the Expenditure of PUBLIC HEARING: Funds for the Avenida La Fonda Street Enhancement Project RECOMMENDATION: Award a contract to construct the Avenida La Fonda Street Enhancements, Project No. 2002-05, and adopt a Resolution of the City Council making findings pursuant to Health and Safety Code Section 33445(a), and consenting to the expenditure of funds for the Avenida La Fonda Street Enhancement Project. FISCAL IMPLICATIONS: The project is included within the Fiscal Year 2002/2003 Capital Improvement Program (CIP). The following represents the approved project budget: Expense Category Budget Amount City Administration $ 37,619.00 Engineering $ 75,238.00 Construction $ 610, 516.00 Inspection/Testing/Survey $ 56,428.00 Less Prior Expenditures (As of May 12, 2003) ($ 76,884.67) TOTAL AVAILABLE: $702,916.33 Contractor bids for this project were received on July 21, 2003 at 10:00 a.m. The Public Works Director will provide a supplemental report identifying the low bidder and low bid amount during the meeting. Based upon the engineer's estimated construction costs, the following represents the probable construction budget: 0 It A-W s k) S:\CityMgr\STAFF REPORTS ONLY\BS6 Mdoc Activity City Administration Construction Inspection/Testing/Survey Design (Balance to Complete) Contingency TOTAL: Budget Amount $ 37,619.00 $ 568,000.00 $ 56,428.00 $ 10, 000.00 $ 30,869.33 $702,916.33 Upon completion of the final plans and specifications, the engineer's estimate for the proposed City installed improvements increased from $393,383 to $568,000, an amount of $174,617. If the Engineer's Estimate is accurate, an additional appropriation may be necessary to fund the proposed improvements to be installed by the developer. Staff will address this matter upon receipt of the contractor bids. CHARTER CITY IMPLICATIONS: The proposed improvements are funded with RDA Project Area No. 1 funds. The project must be bid utilizing prevailing wage requirements. There are no Charter City implications. BACKGROUND AND OVERVIEW: The City Council approved the Fiscal Year 2002/2003 CIP on July 16, 2002. This year's CIP includes the installation of the La Fonda Street Enhancements, Project No. 2002-05. A prototypical theme has been established for the Village Commercial District. The prototypical theme was used to construct the street amenities on Calle Estado. Last year the City installed the prototypical street improvements on Avenida La Fonda, which included underground electrical conduit for 19 future light poles. On September 17, 2002, the City Council approved a Professional Services Agreement (PSA) with RGA Landscape Architects to prepare the plans, specifications, and engineer's estimate (PS&E) for installing the Avenida La Fonda Street Enhancements, Project No. 2002-05. The scope of the Consultant's work requires using the prototypical street design concepts to prepare the hardscape, landscape, irrigation, and electrical plans necessary to construct the Avenida La Fonda Street Enhancements. The improvements include landscaping within the median island and parkways, retrofitting of the existing temporary electrical system, placing decorative pavers on walkways, and installing artistic water features at both entries to the street. S:\CityMgr\STAFF REPORTS ONLY\BS6 CC.doc On November 5, 2003, the City Council approved two artistic water features for the east and west entrances to Avenida La Fonda. On May 20, 2003, the City Council approved the PS&E and authorized staff to advertise the Avenida La Fonda Street Enhancements subject to the approval of the finalized plans by the City Engineer. The project was advertised on Friday, June 29, 2003. Bids were opened on July 21, 2003. The Public Works Director will provide a supplemental report during the City Council meeting summarizing the results of the bid opening, including the lowest bidder and bid amount. The following project schedule is anticipated: Construction Award Construction Acceptance of Improvements FINDINGS AND ALTERNATIVES: July 22, 2003 August 1, 2003 — September 30, 2003 October 2003 The alternatives available to the City Council include: 1. Award a contract to construct the Avenida La Fonda Street Enhancements, Project No. 2002-05, and adopt a Resolution of the City Council making findings pursuant to Health and Safety Code Section 33445(a) and consenting to the expenditure of funds for the Avenida La Fonda Street Enhancement Project; or 2. Do not award a contract, and do not adopt a Resolution; or 3. Provide staff with alternative direction. Respec fully submitted, Timothy R. J(Jasson, P.E. Public Worksrector/City Engineer S:\CityMgr\STAFF REPORTS ONLY\BS6 CC.doc 3 Approved for submission by: Thomas P. Genovese, City Manager S:\CityMgr\STAFF REPORTS ONLY\BS6 CC.doc 4 RESOLUTION NO. 2003— A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND CONSENTING TO THE EXPENDITURE OF FUNDS FOR THE AVENIDA LA FONDA STREET ENHANCEMENTS WHEREAS, on the 6th day of May, 2003, the La Quinta City Council (the "City Council") approved the 2003-2004 Economic Development Plan which includes implementation policies supporting enhancement of the Village commercial area; and WHEREAS, the Avenida La Fonda Street Enhancements will be located in La Quinta Redevelopment Project Area No. 1 (the "Project Area") and will help to attain the aforementioned objective; and WHEREAS, the need for the improvement to La Fonda Street was documented as one of the conditions of blight that justified the formation of the Project Area, as cited in the October 1983 Report to the La Quinta City Council on the Proposed Redevelopment Plan for La Quinta Redevelopment No. 1; and WHEREAS, Section 518 of the Redevelopment Plan for La Quinta Redevelopment Project No. 1, as amended by Amendment No. 1, authorizes the Agency to undertake the funding of the Avenida La Fonda Street Enhancements; and WHEREAS, the construction of the Avenida La Fonda Street Enhancements would afford the Agency the opportunity to address some of the aforementioned conditions of blight; and WHEREAS, there is inadequate funding within the City's General Fund or from other sources to construct the Avenida La Fonda Street Enhancements; and WHEREAS, it would be in the best interest of the public to construct the Avenida La Fonda Street Enhancements. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of La Quinta, California as follows: SECTION 1. The above recitations are true and correct and are adopted as the findings of the City Council. SECTION 2. Pursuant to Health and Safety Code Section 33445(a), the City Council finds and determines that: 5 Resolution No. 2003- La Fonda Street Enhancements Adopted: July 22, 2003 Page 2 A. The construction of the Avenida La Fonda Street Enhancements is of benefit to the Project Area and to the immediate neighborhood in which the Avenida La Fonda Street is located. B. No other reasonable means of financing the improvements are available to the community. C. The Avenida La Fonda Street Enhancements will assist in the elimination of one or more blighting conditions inside the Project Area, including need for improvement to the infrastructure within the Village commercial area, and is consistent with the Agency's implementation plan adopted pursuant to Section 33490. SECTION 3. The City Council consents to the Agency appropriating and expending funds to implement the terms of the Agreement and facilitate the construction of the La Fonda Street Enhancements. PASSED, APPROVED and ADOPTED at a regular meeting of the City Council of the City of La Quinta, California held on this 22 of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DONALD ADLOPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California 119/015610-0048 414255.01 a07/11/03 l�: Resolution No. 2003- La Fonda Street Enhancements Adopted: July 22, 2003 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 119/015610-0048 414255.01 a07/11/03 7 Lo-C, OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 22, 2003 BUSINESS SESSION: ITEM TITLE: Consideration to: 1) Award a Contract to Construct the Avenida La Fonda Street Enhancements, Project No. 2002-05; and 2) Adopt a Resolution Making Findings Pursuant to Health and Safety Code Section 33445(a) and Consenting to the Expenditure of Funds for the Avenida La Fonda Street Enhancement Project SUPPLEMENTAL RECOMMENDATION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Reject the single bid received from A. Flores Excavating and Grading, Inc. in the amount of $814,020.85 to construct the Avenida La Fonda Street Enhancements, Project No. 2002-05, and authorize staff to: 1) investigate other possibilities for lowering the constructions costs and accelerating the project schedule; or 2) re - advertise the project for bid. FISCAL IMPLICATIONS: As previously reported, the project is included within the Fiscal Year 2002/2003 Capital Improvement Program (CIP) and is 100% funded with RDA Project Area No. 1 funds. The following represents the approved project budget: Expense Category. Budget Amount City Administration $ 37,619.00 Engineering $ 75,238.00 Construction $610,516.00 Inspection/Testing/Survey $ 56,428.00 Less Prior Expenditures (As of May 12, 2003) ($ 76,884.67) TOTAL AVAILABLE: $702,916.33 S:\CityMgr\STAFF REPORTS ONLY\BS6 CC Supplemental. doc Contractor bids for this project were received on July 21, 2003 at 10:00 a.m. The project received a single bid from A. Flores Excavating and Grading, Inc. in the amount of $814,020.85. Based upon the bid amount from A. Flores Excavating and Grading, Inc., the following construction budget would be necessary to complete the proposed improvements: Activity City Administration Construction Inspection/Testing/Survey Design (Balance to Complete) Marvin/City MOU (north side improvements) Contingency TOTAL: Budget Amount $ 40,701.00 $814,020.85 $ 63,087.00 $ 10, 000.00 $ 130,000.00 $ 105,781.00 $1,163,589.85 As illustrated, the project budget necessary to award the project to A. Flores Excavating and Grading, Inc. is $1,163,589.85. The amount available as of May 12, 2003 is $702,916.33. A budget shortfall exists in the amount of $460,673.52. RDA Project Area No. 1 funds in the amount of $460,673.52 are available. However, if appropriated toward this improvement, future economic development projects may be delayed. BACKGROUND AND OVERVIEW: On July 21, 2003, the City received a single bid to construct the Avenida La Fonda Street Enhancements, Project 2002-05. The bid was received from A. Flores Excavating and Grading, Inc. in the amount of $814,020.85. Staff does not believe the bid to be competitive with the current construction market. In an effort to make up time lost during design and to meet the estimated grand opening of the "Old Town" development, the project was advertised to bid with several constraints that likely discouraged prospective bidders. These constraints included: a shorter than normal bid period (20 days); a prequalification requirement for fountain contractors; a 60-day construction period; and $1,000.00 per day liquidated damages. Staff believes that re -advertising the project for a minimum of 30 days, increasing the allowable construction time from 60 to 90 days, and reducing the liquidated damages to the typical $500.00 per day would likely result in a more competitive bid environment. S:\CityMgr\STAFF REPORTS ONLY\BS6 CC Supplemental.doc 2 The following project schedule is anticipated if the City Council chooses to reject the single bid and re -advertise the project as recommended above: Construction Award September 16, 2003 Construction October 1, 2003 — December 30, 2003 Acceptance of Improvements January 2003 It should also be noted that the construction schedule for the "Old Town" grand opening appears to have slipped to December 2003. Subsequently, the re -advertising of the Avenida La Fonda Street Enhancement Project would have minimal impacts. In order to award a contract to A. Flores Excavating and Grading, Inc. in the amount $814,020.85 the City Council will be required to: appropriate an additional $460,673.52 from unallocated RDA Project Area No. 1 funds and adopt a Resolution of the City Council making findings pursuant to Health and Safety Code Section 33445(a) and consenting to the expenditure of funds for the Avenida La Fonda Street Enhancement Project. If the City Council chooses to award the project at this time, the following project schedule is anticipated: Construction Award July 22, 2003 Construction August 1, 2003 — September 30, 2003 Acceptance of Improvements October 2003 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Reject the single bid received from A. Flores Excavating and Grading, Inc. in the amount of $814,020.85 to construct the Avenida La Fonda Street Enhancements, Project No. 2002-05, and authorize staff to: 1) investigate other possibilities for lowing the construction costs and accelerating the project schedule; or 2) re -advertise the project for bid; or 2. Appropriate an additional $460,673.52 from unallocated RDA Project Area No. 1 funds, award a contract to A. Flores Excavating and Grading, Inc. in the amount of $814,020.85 to construct the Avenida La Fonda Street Enhancements, Project No. 2002-05, and adopt a Resolution of the City Council making findings pursuant to Health and Safety Code Section 33445(a) and consenting to the expenditure of funds for the Avenida La Fonda Street Enhancement Project; or 3 S:\CityMgr\STAFF REPORTS ONLY\BS6 CC Supplemental.doc tiJ4 3. Provide staff with alternative direction. Respectfully submitted, TimffN . J nasson, P.E. Public Wor Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager \\Clgadmfsl \pubwrks\PWDEPT\COUNCIL\2003\July 22, 2003\BS6 CC Supplemental.doc 4 BUSINESS SESSION ITEM: -42-- ORDINANCE NO. 386 AN ORDINANCE OF THE CITY OF LA QUINTA, AMENDING THE LA QUINTA CHARTER AND MUNICIPAL CODE AMENDING CHAPTER 2.04 (CITY COUNCIL) WHEREAS, Section 2.04.050 of Chapter 2.04 of the La Quinta Municipal Code (the "Code") concerns the City of La Quinta's (the "City") City Council; and WHEREAS, the City Council wishes to increase the City Council's monthly compensation by $150.00; and WHEREAS, the City believes that these changes are in the best interest of the citizens of the City of La Quinta. The City Council of the City of La Quinta, California, DOES HEREBY FIND AND ORDAIN as follows: SECTION 1. AMEND CHAPTER 2.04 CITY COUNCIL OF THE CODE AS FOLLOWS: 2.04.050 Compensation and reimbursement. Compensation shall be paid to each member of the city council in the amount of six hundred fifty dollars per month. The mayor shall receive additional compensation in the amount of seven hundred dollars per month. The compensation prescribed herein is and shall be exclusive of any amounts payable to each member of the council as reimbursement for actual and necessary expenses incurred by him or her in the performance of official duties for the city. In recognition that on a daily basis members of the council are incurring expenses for automobile use, phone use and other costs in performing these official functions, an amount equal to three hundred fifty dollars per month shall be deemed equivalent to the actual and necessary use reimbursement for the mayor and the council members representing regular expenses incurred in the Coachella Valley. Further, in the event a council member or the mayor wishes to utilize a personal mobile phone rather than a city -issued mobile phone, an additional reimbursement amount of twenty-five dollars shall be added to the monthly reimbursement amounts set forth herein. In the event that official duties require travel outside the Coachella Valley or overnight, said costs shall be reimbursed according to the city's adopted policy for such expenditures. The reimbursement amounts herein shall be effective from July 1, 2003. 0, tj (-) Ordinance No. 386 Municipal Code Chapter 2.04 City Council Compensation & Reimbursement Adopted: July 1, 2003 Page 2 Section 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after adoption. Section 3. POSTING: The City Clerk shall cause this Ordinance to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the BOOK of ORDINANCES of the City of La Quinta. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22"d day of July, 2003, by the following vote: AYES: NOES: ABSTAIN: ABSENT: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (CITY SEAL) Ordinance No. 386 Municipal Code Chapter 2.04 City Council Compensation & Reimbursement Adopted: July 1, 2003 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California '':; 13 BUSINESS SESSION ITEM: 7 ORDINANCE NO. 387 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA CHANGING 2.33 ACRES OF LAND CURRENTLY DESIGNATED COMMUNITY COMMERCIAL (CC) TO LOW DENSITY RESIDENTIAL (RL) AT THE NORTHEAST CORNER OF CALEO BAY AND VIA FLORENCE CASE NO.: ZONE CHANGE 2003-114 APPLICANT: JIM HAYHOE WHEREAS, the City Council of the City of La Quinta, California, did on the 1 St day of July, 2003, hold a duly noticed Public Hearing for Mr. Jim Hayhoe for review of a Zone Change to allow Low Density Residential zoning on a 2.33- acre site (three parcels) located at the northeast corner of Caleo Bay and Via Florence, described as follows: APN: 643-200-009 to -01 1; Parcels 9-1 1 of Parcel Map 27892 WHEREAS, on 8th day of April, 2003, the Community Development Department mailed case file materials to all affected agencies for their review and comment. All written comments are on file with the Community Development Department; and WHEREAS, it is recognized that the current Official Zoning Map (Zone Code Section 9.220.010), consisting of Zoning Districts, requires a revision in accordance with Government Code Section 65860 per General Plan Amendment 2003-092 to assure consistency with State requirements; and WHEREAS, the La Quinta Planning Commission on 10th day of June, 2003, did consider the land use change, and its related development applications, and by a 5-0 vote, recommended approval to the City Council by adoption of Resolution 2003-035; and WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun newspaper on June 10, 2003, for the July 1, 2003 City Council meeting, as prescribed by Section 9.200.110 of the Zoning Code. Public Hearing notices were also mailed to affected property owners by Community Development Department on June 91 2003. To date, only a letter of support from the Lake La Quinta HOA has been received; and ,3 Ordinance No. 387 Zone Change 2003-114 / Jim Hayhoe Adopted: July 22, 2003 Page 2 WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings recommending approval of said Zone Change: A. Consistency with the General Plan: The General Plan provides direction for growth and provides practical policy implementation tools to manage that growth. The proposed project is consistent with the City's goals, objectives and policies of the General Plan in that the project will assist the City by providing a mix of land uses for future development to help meet the needs of the community per General Plan Amendment 2003-092. B. Public Welfare: Approval of the proposed land use change will not create conditions materially detrimental to public health, safety and general welfare in that the proposed change is consistent with existing Lake La Quinta land uses. Adding this project to the Lake La Quinta development (i.e., Low Density Residential parcels) will establish a land use density of 2.7 dwelling units per acre which is within the LDR category range pursuant to the applicant's development applications. C. Land Use Compatibility: The proposed project is compatible with surrounding uses and in conformance with General Plan Amendment 2003-092. D. Property Suitability: The proposed land use designation is suitable and appropriate for the property in that it is consistent with the Lake La Quinta community and in accordance with Zoning Code standards. Urban services are currently accessible to the parcels in accordance with the goals and objectives of the City General Plan. E. Change in Circumstances: This change provides a transitional land use between Lake La Quinta residential houses and future commercial uses on the west side of Caleo Bay. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of La Quinta, California that it does ordain as follows: SECTION 1. PURPOSE. To rezone three parcels located at the northeast corner of Caleo Bay and Via Florence from Community Commercial (CC) to Low Density Residential (RL) for the reasons set forth in this Resolution and as contained in Exhibit "A" attached hereto and made a part hereof. Ordinance No. 387 Zone Change 2003-1 14 / Jim Hayhoe Adopted: July 22, 2003 Page 3 SECTION 2. ENVIRONMENTAL. The La Quinta Community Development Department has completed Environmental Assessment 2003-473. Based upon this Assessment, the project will not have a significant adverse effect on the environment; therefore, a Mitigated Negative Declaration is recommended. A Notice of Intent to Adopt a Mitigated Negative Declaration was posted with the Riverside County Recorder's office on May 16, 2003, as required by Section 15072 of the California Environmental Quality Act (CEQA) statutes; and SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 4: POSTING. The City Clerk shall certify to the passage and adoption of this Ordinance, and shall cause the same to be posted in at least three public places designated by Resolution of the City Council, and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of this City. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 22"d day of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California '` .R Ordinance No. 387 Zone Change 2003-114 / Jim Hayhoe Adopted: July 22, 2003 Page 4 APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 6 CASE: ZONE CHANGE 2003-114 Exhibit "A" Under the request, the CC -Community Commercial designation will be converted to RL- Low Density Residential for the 2.33-acre site (three parcels) located at the northeast corner of Caleo Bay and Via Florence within Lake La Quinta. Applicant: Jim Hayhoe for Mike Lang Assessor's Parcel Numbers: 643-200-009 to -011; Parcels 9-1 1 of Parcel Map 27892 Portion Section 30, T5S, R7E, SBBM w a • 200.93 r � � PM 162/63 PAR.8 allo r 1 j 8 a 3� O PARA O 19• 205.33 o PAR.9 3.20 AC NT 1 I + 1.01 AC NT oti psi , !S�• • North PAR.10 • 312.79 0 PAR.11 14 PAR-3 3.03 AC NT tit.;J G/Hayhoe Folder/W Exhibit Hayhoe2003.wpd oa.-I j17inG� of9 COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Discussion of Facility Use Policies RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Review the current Facility Use Policies and provide staff with direction on revision of policies regarding the use of parks and recreation facilities. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the May 1, 2001 City Council study session, the City Council discussed the Facility Use Policies and the revision to the policies regarding the use of parks and recreation facilities. On July 3, 2001, the City Council approved the Facility Use Polices that authorized changes and added three new classifications of facilities: mini -park, trailhead and Civic Center Campus facilities. The minutes from the July 3, 2001 City Council meeting regarding this issue are provided as Attachment 1. On August 6, 2002, the current Facility Use Policy (Policy) and Facility Use Application and Permit (Application) were adopted by the City Council (Attachment 2). Since the adoption of the Policy and Application, several new facilities have been added or are scheduled 'to open in the near future, and staff has received requests for events that are not addressed by the Policy. In addition, the current Policy has areas that could be better refined in order to provide clear direction regarding requests from the public for the use of the facilities. Current City park and recreation facilities include: *Adams Park *Bear Creek Trail Civic Center Campus Cove Oasis Trailhead *Desert Club Manor Park *Desert Pride Park *Eisenhower Park Fritz Burns Park La Quinta Park La Quinta Senior Center *Monticello Park *Season's Park Sports Complex *Velasco Park *YMCA Facility *Policy is not applicable to these facilities. In order to address items specific to each facility that may be reserved by the public, this report will list each facility and the items to be considered by the City Council. Although staff is seeking direction regarding several issues related to the use of City facilities, any event which requires a Temporary Use Permit will need to comply with the conditions of both the Temporary Use Permit and the Facility Use Policies. CIVIC CENTER CAMPUS Concurrent Use of the Amphitheater/Gazebo and the Senior Center Currently, the Policy requires those renting the Civic Center Campus (Campus) amphitheater and/or gazebo to rent the Senior Center for the same period of time for access to public restrooms. Public restrooms have been included as part of the Library design, which will serve the Campus area, but will provide only one stall each. While this is consistent with the public restroom at Fritz Burns Park, should a large private party wish to rent the amphitheater and/or gazebo, the public restroom at the Library may not provide adequate accommodations. ❑ Staff is seeking Council direction regarding researching the threshold at which the number of people at a private party would trigger the necessity of renting the Senior Center for additional restroom facilities. Restricting Public Access There has been a preliminary request by a non-profit organization to place a temporary fence around the Civic Center Campus in order to charge admission to an event they wish to host. It was envisioned that once the fence was in place, the Civic Center Campus would not be accessible to the general public due to the placement of equipment needed for the special event. This preliminary request spans a five-day period. The Civic Center Campus was funded by Redevelopment Agency funds, with bond proceeds as well as the Park Development Impact Fee. According to the City Attorney, due to bond proceeds being used for this project, the Campus cannot be closed to general public use for more than approximately 20% of the time. In this case, the Civic Center Campus could not be restricted to private use for more than 72 days a year. ❑ Staff is seeking City Council direction regarding the use of the Civic Center Campus by organizations in which the general public would be denied access and an admission fee would be charged. The policy for the Civic Center Campus could do any of the following: 1. Prohibit the closure of the park to the general public at any time; or 2. Limit the closure for a specified time frame so as to not violate the restrictions placed by the use of bond proceeds. (If the Civic Center Campus were to be closed to public use, a 24-hour fee would need to be established.) A security deposit is required in order to rent the Civic Center Campus. This procedure will continue to be implemented. As reference, in the current Policy, when an individual rents the amphitheater/gazebo at the Campus, it is still open to the general public. When the Community Services Department offers a program, the facility is open to the general public as well. `Iv 3 Allowing Commercial Events and Fund Raisers There has also been a preliminary request to use the Civic Center Campus for a commercial venture and a request by a non-profit organization to use the Campus for a fundraiser at which items would be sold. As with the rental of the Senior Center for a commercial venture, the entity must have a business license and remit sales tax to the City for the items sold. Temporary business licenses are required for any vendor selling items in La Quinta. This is consistent with prior City procedures, such as the 20' Anniversary Arts and Crafts show held at the Senior Center. ❑ Staff is seeking direction as to the use of the Civic Center Campus for use by commercial vendors; and ❑ Use by non-profit organizations using the Campus for fundraisers. Parking Plan The Civic Center Campus is designed to host special events with limited parking. However, the City owned parking lot is conveniently located near the Campus and shuttles have been used to transport people from the parking lot to the Campus. With the numerous requests by organizations to use the Civic Center Campus, a formal parking plan incorporated into the Facility Use Policies would allow organizations to plan for this component of their event. ❑ Staff is seeking direction as to preparation of a formal parking plan to be incorporated into the Civic Center Campus policies. LA QUINTA SENIOR CENTER Alcohol Policy The current policy allows for rental groups to serve alcohol at functions. Security guards must be hired by the renters to monitor the event serving alcohol. According to the Building and Safety Department, groups that use the Senior Center and serve alcohol require additional custodial service after the event. The carpet in the multi -purpose room is often stained and the facility must be cleaned by staff several times in order to remove the alcohol odor. The security deposit for renting the Senior Center is currently $300. This fee covers any damage that occurs to the facility during the rental period. The renting party may pay to have the tables and chairs set up by staff for an additional $80 and to have the facility cleaned by staff for a flat rate of $125. "1 4 ❑ Staff is seeking direction regarding requiring the renting party to contract with a private cleaning company to clean after an event in which alcohol is served. Proof of contract with a private cleaning company would be necessary before final approval is granted for the rental; and ❑ Staff is also seeking direction as to raising the set up fee to a flat fee of $90; and the cleaning fee to a flat fee of $150 for events not serving alcohol. These two fees are options the renting party may choose in addition to renting the facility. If neither of these options are chosen, the renting party may set-up and tear down equipment and clean after the event, themselves. COVE OASIS TRAILHEAD Vehicular Access The Cove Oasis Trailhead (Trailhead) is now complete and open to public use. The Cove Oasis Trailhead includes interpretative signs, a drinking fountain, picnic tables and shade structures. Access to the Trailhead is gained by hiking approximately 431 to 691 yards from access points along Tecate. There is a service gate located on the corner of Tecate and Madero and along Tecate, which is used by the Coachella Valley Water District (CVWD) to access their water tanks located south of the Cove Oasis Trailhead. Currently the service gates are locked to the general public. Staff has received requests to use the Cove Oasis Trailhead for private weddings, parties and stargazing events. Each of these events has requested the service gates be open and the public be allowed to drive to the Trailhead. The service road to the Cove Oasis Trailhead has not been stabilized with a sealant for public road travel. Therefore, the City could be responsible for any PM-10 that is generated by public travel. In addition to the PM-10 issue, there are no designated roadways or parking areas. The service roads serve as the walking trails to the Trailhead. Should the public be allowed to drive to the Trailhead, there would be a mixing of pedestrians and vehicles on a footpath. In the past, the Trailhead has been used by the Community Services Department in conjunction with the La Quinta Historical Society in offering stargazing events. For these events, the vehicles with the telescopes have been allowed to drive carefully and slowly to the area in which the telescopes were set up. Once at the location, the vehicles were parked in areas that were not disruptive to the Trailhead users. City staff monitored the events. The events have been offered twice in a calendar 41 year. ❑ Staff is seeking direction regarding vehicular traffic to the Cove Oasis Trailhead. Vehicular traffic could be limited to service delivery vehicles only, and travel supervised by City staff. Vehicles could be required to be parked before participants arrive and leave after pedestrians have left the area. Port -a -Lets In addition to the vehicles on the trail, should the facility be made available for rental to the general public, port -a -lets would be required, as restroom facilities are not available at this site. The Cove Oasis Trailhead was designed as a gateway to the Santa Rosa and San Jacinto National Monument, thereby providing a transition from the City environment to the natural areas south of the Trailhead. It is anticipated that the Community Services Department will host events in conjunction with the Santa Rosa and San Jacinto National Monument, as well as other agencies. ❑ Staff is seeking direction regarding the requirement of portable restrooms as a condition of renting the Cove Oasis Trailhead. Should the City Council direct staff to explore this issue further, this will be presented along with the restroom issue at the Civic Center Campus with regard to the number of people using the facility and length of time of use. Permitted Uses ❑ Staff is seeking direction as to the type of activities that would be permitted at this facility. Activities could be limited to passive type activities such as lectures, stargazing and picnics. Active events would include weddings, catered parties and musical events. FRITZ BURNS PARK Limiting Inflatable Amenity Vendors In the Policy adopted on August 6, 2002, the City Council approved the use of inflatable amenities at Fritz Burns Park as well as the La Quinta Park. Item 8 of the Policy addresses liability and requires the vendor of the inflatable amenity to list the City of La Quinta as additionally insured and to provide a Certificate of Insurance. The established businesses in the Coachella Valley have adhered to this requirement. However, there are several independent businesses that are difficult to contact. Some inflatable amenity vendors bring their equipment from outside the Coachella Valley. a �, �- 6 According to some cities, in order to enforce the Certificate of Insurance, the cities limit the use of inflatable amenities to companies that provide the city with the necessary insurance coverage prior to rental. Attachment 3 provides an example of the policy used by the City of Azusa for inflatable amenities. The City of La Quinta could maintain a list of the businesses that have provided the City with a Certificate of Insurance. The individual wishing to rent an inflatable amenity could then contact a listed vendor for inflatable amenity rental. Once the contract had been agreed upon, the individual could complete the Application for consideration by the Community Services Department. By limiting the businesses to those that provide the Certificate of Insurance, the City would be able to regulate the use of inflatable amenities to those businesses that adhere to the Certificate of Insurance Policy. ❑ Staff is seeking direction as to limiting the inflatable amenity rental companies to those that provide the City with a Certificate of Insurance. Currently, the rate to reserve a location in the park for an inflatable amenity is $50 for four hours. There is also a $ 50 refundable security deposit for the reserved site. The deposit is returned if the park is left in a clean condition. Staff is not recommending an increase in the rental rate or the security deposit. Skate Park Rental The La Quinta Skate Park opened on Saturday, June 21, 2003. Chapter 1 1.96.20 of the La Quinta Municipal Code, (the Chapter regarding the Skate Park) Section (P), states that organized events shall have prior written approval from the Community Services Department. This is to discourage individuals that wish to use the skate park for non -intended uses, such as pay -for -view skate demonstrations or vendor fairs. Staff has received preliminary requests to use the skate park for private parties. The current policy for facility use allows for individuals to rent a portion of Fritz Burns Park for the use of an inflatable amenity. This reservation is specifically for a covered picnic table and a small portion of the park for the bounce house. However, the playground and remaining park areas are open to the general public. Due to the configuration of the skate park, if the skate park were reserved by an individual, the general public would be unable to use the skate park during the reserved times. The Community Services Department, in conjunction with local skate shops and other businesses, is planning special events at the skate park, in which the general public will be invited. Staff is recommending the skate park not be rented for private parties. , LA QUINTA PARK AND SPORTS COMPLEX The City provides the snack bar facility at the Sports Complex to the youth sports groups at no charge. The City pays for the janitorial services associated with the snack bar plus provides the trash bags for the trash cans on the fields. In addition to the janitorial service, the City also owns and maintains the food service equipment in the snack bar that includes the hot dog machine, ice machine, popcorn machine, nacho machine and refrigerator/freezer. The youth groups are responsible for all food products. The City also pays for the annual health permit for the facility. It is estimated that approximately $2,500 is spent each year for repairs and replacement of the food service equipment in the snack bar. The youth sports groups use the snack bar to raise funds to support the youth league. In addition to the snack bar facility, the City also pays for the sports field lights, which averages $30,980 per year. This does not include replacement of bulbs and ballasts on the light fixtures. The City of La Quinta pays to maintain the sports complex, in the amount of $95,227 per year through the contract with Lundeen Pacific. Desert Sands Unified School District pays for the irrigation system and the water at the Sports Complex. In addition to providing the snack bar for the youth sports groups, the City also provides an electric vehicle in which the youth groups can "drag" the fields and move sporting equipment around the fields. The annual maintenance and repair costs for the electric vehicle are approximately $900. The City purchases the "brick dust" for the infields of the baseball fields each spring and the public works crew is assigned to prepare the fields for use. This is typically a four -day assignment for a two -man team. The cost of brick dust averages $4,000 per season. As a review, the costs associated with La Quinta Sports Complex are: Janitorial Service $ 3,000 Snack Bar Equipment Repair $ 2,500 Electricity $30,980 Landscaping $95,227 Electric Vehicle $ 900 Brick Dust $ 4,000 Total $136,650 � .w It is anticipated that the costs associated with the La Quinta Park will be within the same range as the costs associated with the Sports Complex, as the site is approximately the same size and will be used by the same type groups for the same purposes. There will be some cost savings at the La Quinta Park for the brick dust, as there are only two baseball fields instead of six at the Sports Complex. However, the City will be responsible for paying for water usage at the La Quinta Park. Snack Bar Operation The Facility Use Application completed by the youth groups for the Sports Complex as well as the upcoming use of the La Quinta Park fields includes the use of the snack bar as requested by the youth groups. The current policy does not address the operation of the snack bar. With the opening of the Sports Complex and its facilities, it was intended by the City Council that the snack bar would be used to raise funds for the youth organizations. In the recent past, it has come to the City's attention that a youth organization had employed individuals operating as a business to operate the snack bar during the season and paid $1,300 a week for this service. After review by the City Attorney, the youth group was notified that the use of the snack bar by youth groups was to raise funds for the organization. In addition, the youth group was informed that the business they hired was responsible for obtaining a business license, providing worker's compensation for the employees of the business, as well as paying sales tax (Attachment 5.) ❑ Staff is seeking direction regarding operation of the snack bars by youth groups. La Quinta Park Snack Bar When the La Quinta Sports Complex was built, the snack bar was completely outfitted with the food service machines listed above. However, due to the limited budget for the La Quinta Park, snack bar equipment was not installed. It is estimated the snack bar equipment will cost $10,000. This includes the ice machine (approx. $7,500), hot dog, nacho and popcorn machine (Apr. $2,500.) ❑ Staff is seeking direction regarding the outfitting of the snack bar with food service equipment. Should the City Council elect to not outfit the snack bar, the youth groups that use the facility could provide the equipment that they will use during the season. In the Capital Improvement Program for fiscal year 2003-04, the skate park at the La Quinta Park is scheduled to be constructed. With the addition of this facility at the park, there will be a need for either vending machines or the snack bar to be open during high use of the skate park, as well as to serve the other park amenities. ❑ Staff is seeking City Council direction regarding the operation of the La Quinta Park snack bar by City staff once the skate park is open. Should the City Council so desire the City to provide snack bar services to the general public once the skate park is open, the youth groups would be unable to use the snack bar as a fund-raising mechanism. It is estimated that the revenue generated would offset the cost of the City operating the facility. Electric Vehicle Use The City of La Quinta provides an electric cart for the youth groups to use to move equipment and drag fields. Staff is seeking direction as to providing an electric vehicle for use by the youth groups at the La Quinta Park and Sports Complex. It is estimated that the annual cost to provide an electric vehicle at the Sports Complex is $900 per year. This includes maintenance, parts and tires. Staff would recommend the youth groups provide their own vehicle, that the vehicle be electric and not gasoline powered. Utility Bills Both the Sports Complex and La Quinta Park have switches that can be used by the youth sports organizations to turn off portions of the field lights. The cost of operating the ball field lights averages $7,763.33 per month. The City pays this cost from the general fund. ❑ Staff is seeking direction on continuance of this practice or if the youth sports organizations could contribute toward the cost of the operation of the ball field lights. Community Association Application Currently, the City allows youth sports organizations to use the Sports Complex by filing out an application and submitting a $350 deposit. This deposit is to cover any damage done to the snack bar facility or fields. When a non-profit organization requests funding through the Community Services Grant process, the organization completes a packet of information, as provided in Attachment 4. Staff is recommending the youth organizations complete a comparable packet of information as a condition of the City granting facility use. The Community 3 10 Services Grant application provides financial information as well as Board of Directors information. By completing this application, the City would have a record of the fees that the youth group is receiving from the City through a "grant" of use of facilities. ❑ Staff is seeking direction regarding the youth groups completing a Community Association Application. Hourly Rates for Non -Profits and DSUSD The Community Services Department has received preliminary inquires for use of the La Quinta Park by the La Quinta High School athletic department. The current policy allows for Desert Sands Unified School District use of the Sports Complex at the same rate as La Quinta based non-profit organizations, which is $5.00 per hour. Desert Sands Unified School District charges the City $10-17 per hour to use their facilities. The current policy states that Desert Sands Unified School District will be charged $ 5.00 per hour for the use of the soccer fields and baseball fields at the Sports Complex but does not address the use of the La Quinta Park or other facilities. Fees will be addressed for each category in a future staff report regarding specifics for each facility. The use fees for City facilities by non-profit organizations and Desert Sands Unified School District will be presented for City Council consideration in the future report. Annual Turf Maintenance Program Currently, the City of La Quinta provides the landscape maintenance for the Sports Complex, while Desert Sands Unified School District pays for the irrigation system and the water usage. At the La Quinta Park, the City will be responsible for landscape maintenance, irrigation and water usage. The City of La Quinta overseeds all public facilities each fall, in order to provide green turf throughout the winter months. The Sports Complex has not been overseeded due to the heavy usage by the youth soccer league. Each fall, the City receives many calls from parents and residents voicing complaints that the turf is "dead", and that the dry turf on the fields is affecting children. Establishing an annual turf maintenance program for both the La Quinta Park and Sports Complex would keep the turf in a playable condition and provide a maintained appearance. ❑ Staff is seeking direction as to the establishment of a turf maintenance program for both the Sport Complex and La Quinta Park. The turf fry maintenance program would be in addition to the regular maintenance 111 program. Field Lighting Conditions In addition to the direction from the City Council regarding facility use, the Environmental Assessment completed for the La Quinta Park includes five conditions pertaining to the use of the field lights: 1. All field lighting fixtures shall be on individual on/off and City - operated timer controls; 2. Fields shall be lit only if in use. Lighting on fields which are not in use shall remain off. The City will inform all persons and organizations which reserve the fields that this measure is in place and shall establish policies and penalties for persons or organizations which violate this measure; 3. All sports field lighting shall be set on an automatic timer to turn off at 10 p.m., if not manually turned off prior to that time; 4. No lighting shall be permitted for the northernmost three fields on Saturday and Sundays; and 5. From August through February, when soccer games and practices occur after dusk, all other soccer fields shall be utilized before the northernmost three fields are lit. Only if the other nine fields are occupied will the lighting be turned on at the northernmost three fields. Traffic Issues Also contained in the Environmental Assessment are the following conditions, pertaining to the traffic issues at the La Quinta Park: 1. The Public Works Department shall monitor the traffic movements associated with the first days of organized play for baseball and soccer associations. Should a hazardous condition occur, the Department shall establish procedures and standards for traffic control at the site, and require the sports associations to provide traffic control personnel at the beginning and end of practice and/or game sessions, to ensure that safe ingress and egress occurs at the park; 2. No sporting events shall occur after 5:00 p.m. on days when the 12 La Quinta High School has a scheduled home football game. These conditions will be provided in the policies for the La Quinta Park. COMMISSION RECOMMENDATIONS The Community Services Commission will review the proposed Facility Use Policies at their July 14, 2003 meeting. Staff will provide a report at the July 22 City Council meeting as to the Commission's recommendations regarding the Facility Use Policies. REVIEW As a review, staff is seeking direction in the following areas: CIVIC CENTER CAMPUS Concurrent use of the amphitheater/gazebo and Senior Center Restricting public access Allowing commercial events Allowing fundraisers LA QUINTA SENIOR CENTER Alcohol Policy (cleaning contract) Raising set up fee Raising cleaning fee COVE OASIS TRAILHEAD Vehicular access Port -a -lets Types of permitted uses (passive vs. active) FRITZ BURNS PARK Limiting inflatable amenity vendors Skate Park rental LA QUINTA PARK AND SPORTS COMPLEX Snack bar operation La Quinta Park snack bar equipment City operations of the La Quinta Park snack bar Electric vehicle 1� Contribution toward light bill Community Association Application Annual Turf Maintenance Program Respectfully subriiitted, Horvitz, Com Attachments: nity Services Director Approved for submission by: Thomas P. Genovese, City Manager 1. Minutes from the July 3, 2001 City Council Meeting 2. Facility Use Policies and Facility Use Application and Permit 3. City of Azusa's Inflatable Amenity Policy 4. Community Services Grant Application 5. Letter Regarding Snack Bar Operations ATTACHMENT 1 City Council Minutes July 3, 2001 7. CONSIDERATION OF A CONTRACT CHANGE ORDER TO MODIFY THE TRAFFIC CIRCLE AND SURROUNDING TRAFFIC CONTROL DEVICES AT MONTEZUMA AND NAVARRO WITHIN ASSESSMENT DISTRICT 2000-01, PROJECT 98-19 AREA A & B. Mayor Pena abstained due to a potential conflict of interest and left the dais. Public Works Director Vogt presented the staff report. Council Member Henderson supported leaving the existing configuration with raised pavement marker dots and revisiting this issue once the current street improvements are completed. Council Member Perkins questioned why the issue of getting an 18-wheeler truck in and out of the Post Office didn't come up before and stated he preferred eliminating the traffic circle. Council Member Adolph supported installing roll-top curbing but felt it should be delineated from the pavers with some type of height element. In response to Council Member Adolph, Senior Engineer Freeland confirmed the traffic circle will have directional signage. Mayor Pro Tern Sniff stated he felt the most logical option is to complete the project by reducing the size of the traffic circle and installing rolled -top curbing. Council Member Henderson agreed the traffic circle needs modification but wasn't supportive of extending the entire street improvement project for 41 days. After a brief discussion, Council concurred to leave the traffic circle as -is and to direct staff to bring it back for modification after Granite completes the current street improvements. MOTION - It was moved by Council Members Henderson/Perkins to direct staff to bring back consideration of modifying the traffic circle at Calle Montezuma and Avenida Navarro after completion of the Granite contract. Motion carried with Mayor Pena ABSENT. MINUTE ORDER NO. 2001-99. 040 8. CONSIDERATION OF FACILITY USE POLICIES. Community Services Director Horvitz presented the staff report. 15 City Council Minutes 9 July 3, 2001 In response to Council Member Adolph, Ms. Horvitz confirmed the refundable $50 Security/Clean Up Deposit for private parties using inflatable amenities is expected to cover the cost of clean up. Council Member Perkins and Mayor Pena commented on the need to simplify the ordinance language regarding the use of "personal barbeques" so it is easily understood when posted. They also noted the need to clarify how the policy relates to "City sponsored" events, such as the City Anniversary picnic. In response to Council Member Henderson, City Attorney Jenson advised the ordinance can be brought back for clarification of language. In response to Council Member Henderson, Ms. Horvitz advised personal barbeques will be allowed under a temporary use permit. In response to Council Member Perkins, City Manager Genovese confirmed the ordinance language regarding "public authorities" will be revised. Mayor Pena suggested permits for inflatables be provided onsite until people become aware of the permit requirement. Ms. Horvitz advised staff can inform the inflatable rental companies of the permit requirement. In response to Council Member Sniff, Ms. Horvitz stated the Municipal Code does not allow someone to set up an inflatable and charge for use. In response to Council Member Sniff, Ms. Jenson confirmed the legality of having four classifications of fee charges. Council Member Sniff asked what method would be used to inform the public of the policies and Mr. Genovese stated "prohibition rules" will be posted at the parks and notice will be provided in the Chamber Newsletter. Council Member Perkins suggested staff look into the possibility of using the Senior Center stage facility for drama lessons. MOTION - It was moved by Council Members Sniff/Adolph to approve the changes to the Facility Use Policies and include the classification of mini park, Civic Center Campus, and Trailhead designation in the City's General Plan Parks and Recreation Element, and direct staff to bring the ordinance back to Council for language modifications. Motion carried unanimously. MINUTE ORDER NO. 2001-100. ATTACHMENT 2 T a 4ht 6J 4 Facility Use Policies The Facility Use Policies have been developed to assure that Parks and Recreation facilities are used in a responsible manner and that the public's investment in these facilities is adequately safeguarded. All use and conduct shall be in accordance with Chapters 11.08 and 11.44 of the La Quinta Municipal Code. 1. APPLICATION FOR FACILITY USE 1 . The Facility Use Application shall be made in writing on the form provided by the City of La Quinta, at least fifteen (15) working days prior to use. 2. Events in which fifty (50) people or more will be in attendance must also apply for a Temporary Use permit through the Community Development Department. 3. Applications will not be accepted more than six (6) months in advance of use, except for contiguous multi -day rentals. 4. All Facility Use Applications are subject to approval by the Community Services Director. 2. PRIVATE PARTIES The following will apply for use of City facilities for private parties with inflatable amenities: 1 . Private parties are limited to a maximum of four hours in duration. 2. Facilities available for private parties with inflatable amenities are limited to Fritz Burns Park and the Community Park. The following will apply to for use of City facilities for private parties in outdoor settings: 1. Private parties are limited to a maximum of four hours in duration, which includes set-up and tear down. 2. All walkways and areas not specifically designated by the City of La Quinta as being included in the reserved areas will be open Adopted August 6, 2002 -17 and available to the general public. 3. Use of the Civic Center Amphitheater and/or Gazebo requires rental of the La Quinta Senior Center for the same period. 3. PRIORITY OF USE 1 . The City of La Quinta has first priority for all uses. La Quinta residents have second priority. All others are to follow in the priority of use. 2. City of La Quinta residents shall have priority of use in the event two applications are submitted on the same day. 4. REASONS FOR DENYING APPLICATION The Community Services Director may deny an application for the following reasons: 1 . Applicant's violation of the conditions of Facility Use permits (current or prior permit). 2. Applicant's violation of the City's rules and regulations relating to the use of facilities. 3. Failure to cooperate with City staff. 4. Previous incidents where Facility Use resulted in damage to City property. 5. The use proposed is not consistent with the recreational, civic, assembly or other purposes for which the particular facility has been approved. 5. RENTAL RATE CLASSIFICATIONS Rental rates of the City Parks and Recreation facilities are classified as Class I -IV along with the Fee Schedule for each classification. 6. SECURITY/CLEAN-UP DEPOSIT The Security/Cleaning Deposit is due with the Facility Use Application. The deposit will be refunded within five (5) working days after the event, except under the following conditions: Adopted August 6, 2002 18 1. Damage to the facility while premises are under responsibility of user. Cost of repairs as determined by the Community Services Director will be retained by the City and deducted from the deposit. If cost of damages exceeds amount available from deposit, user shall remit balance of cost to City upon receipt of invoice. 2. If the facility is not left in a clean and orderly manner, the cost to clean the facility appropriately will be deducted from the Deposit. 3. Vehicles are not allowed to be driven on areas that are not specifically designated for vehicular traffic. 8. LIABILITY All persons receiving a Facility Use Permit must agree in writing to hold the City of La Quinta harmless and indemnify City of La Quinta from any and all liability for injury to persons or property occurring as the result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by City which result from the activity of the permittee or is caused by any participant in said activity. A person exercising any of the privileges authorized by this policy does so at his/her own risk without liability on the part of the City of La Quinta for any injury to persons or property resulting therefrom. All activities involving an inflatable amenity must provide the City of La Quinta with a Certificate of Insurance naming the City of La Quinta as additionally insured. Policy limit is $1,000,000 minimum of combined single limits. 1. PAYMENT OF FEES AND DEPOSITS All fees and deposits are considered due at the time the application is submitted. 10. USER CLEAN-UP RESPONSIBILITY The rental user of the facility shall be responsible for the following clean up upon completion of rental use: 1. Deposit all bottles, cans, cups, cigarettes and paper in proper receptacles and deposit trash in nearby dumpster area. 2. Mop up any liquid spilled on floor. Adopted August 6, 2002 3. Leave kitchen or concession stand and all equipment in a clean, sanitary condition. 4. Remove any decorations (deposit in proper trash receptacle or remove from premises). 5. All groups are responsible for setting -up and taking -down chairs and tables, and for clean up of facility and the immediate area. 6. Equipment from City facilities is not allowed to be taken outdoors. 11. FOOD OR BEVERAGE No food or beverage may be sold or served at any event unless specified on the Facility Use permit. Barbecuing is allowed in City provided barbecues only, except in the case of a City sponsored event and approved by the City Council. 12. ENDING TIME OF ALL EVENTS All events held in Parks and Recreation facilities must be completed by 10:00 p.m. Ballfield lights are not available after 10:00 p.m. 13. CLEARANCES, LICENSES AND CERTIFICATES Users may be required to secure any or all of the following clearances, licenses and/or certificates before the Facility Use Permit Application is approved. 1. Dance permit or business license (granted by the City of La Quinta Business License Division). 2. Police clearance (granted by the Riverside County Sheriff's Department) . 3. Special daily beer or liquor license (issued by the Alcoholic Beverage Control Office in San Bernardino, California). 4. Certificate or proof of insurance naming the City of La Quinta as additionally insured. 14. DECORATIONS The following requirements shall be met: Adopted August 6, 2002 Iff 1. Decorations may not be fastened to light fixtures, tables, chairs, stage or other City property. 2. Only masking tape may be used. No scotch tape, thumb tacks, staples, etc. will be permitted. 3. No open flame, barbecues or other cooking devices will be permitted in the facilities unless otherwise provided by the City. 15. PUBLICITY Publicity for any event held at any Parks and Recreation facility may not _be released until final approval of the Facility Use Application. Signage will be in accordance with Chapter 9.60.170 of the La Quinta Municipal Code. 16. SMOKING Smoking is not permitted in any City building. Adopted August 6, 2002 2' 01 CITY OF LA QUINTA PARKS AND FACILITIES USE FEE SCHEDULE The following fees and charges are assessed for reservation/use by groups or individuals for the City's parks and facilities: ITEM CLASS I CLASS II CLASS III CLASS IV. ivic nter Campus $50 per hour $75 per hour $100 per hour $150 per hour bo eater or mchit�in ter.ompu $100 $200 $200 $200 azPebo Meaning e osit Tennis Court N/C $ 5.00 hr $ 5.00 hr $ 10.00 hr Fritz Burns or $ 50.00 per 4 $ 50.00 per 4 $ 50.00 per 4 $ 50.00 per 4 Community Park for hours hours hours hours Inflatable Amenities Inflatable Amenity $50.00 $50.00 $50.00 $50.00 Park Cleaning Deposit Baseball Diamond N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr Soccer Field N/C $ 5.00 hr $ 10.00 hr $ 20.00 hr Snack Bar N/C $ 10.00 hr $ 15.00 hr $ 20.00 hr Snack Bar Deposit $350.00 $350.00 $350.00 $350.00 Field Lights N/C $ 15.00 hr $ 15.00 hr $ 15.00 hr Announcing system $ 5.00 flat $ 10.00 flat $ 15.00 flat $ 20.00 flat Diamond Preparation $ 24.00 hr $ 24.00 hr $ 24.00 hr $ 24.00 hr (1/2 hour minimum) Bases $10.00 per day $10.00 per day $20.00 per day $40.00 per day Base Deposit $150.00 $150.00 $150.00 $150.00 Restrooms (Key $100.00 per $100.00 per use $100.00 per $100.00 per Deposit) use use use Sports Field $ 50.00 $ 50.00 $ 50.00 $ 50.00 Security/Clean-Up Deposit Charges NOT applicable to City sponsored events. CLASSIFICATION OF GROUPS Class I: La Quinta youth (18 and under), 501(c)3 recreation organizations Class II: La Quinta non-profit organizations and community -based organizations, Desert Sands Unified School District (DSUSD Sports Complex Use Only) Class III: La Quinta residents Class IV: La Quinta business and profit organizations, Non city residents, organizations, businesses. 4 J Adopted August 6, 2002 CITY OF LA QUINTA o COMMUNITY SERVICES DEPARTMENT FACILITY USE APPLICATION AND PERMIT cF ro�S�� M OF Applicant must complete and sign Sections L - VI. i� A) Date of Application Submittal B) Name of group or organization C) Name of contact person E) Address of contact person II. FACILITY REQUESTED Please check all areas requested. (* indicates need for staff which is an additional cost) ❑ Sports Complex Field Number(s) *Snack Bar Restrooms *PA *Bases *Diamond Prep I. APPLICANT INFORMATION ❑ Fritz Burns Community Park Tennis Complex Court number(s) ❑ Fritz Burns Park - Bounce House Permit ❑ La Quinta Park - Bounce House Permit ❑ Civic Center Campus Permit j A) Date(s)_ C) Start Time: D) Phone #(_, .F) City/Zip FOR OFFICE USE ONLY Date filed Rec'd by Amt. Of Fee $ Deposit $ Cash O Check O Receipt # *Court Prep *Lights III. DATES & TIMES REQUESTED B) Day(s) D) End Time: l IV. ACTIVITY INFORMATION it �i A) Open to the Public - Yes_ No_ B) Fund-raising Activity - Yes No II I; C) Food & Beverage - Yes_ No_ D) Amplified Sound - Y—No No_ E) Admission Charged - Yes_ No If yes, amount charged for Adults S Children $ I� F) Alcoholic Beverages - Yes_ No_ If yes, requires City Council approval and ABC permit I� G) Estimated Attendance - 1 Adults Teens Children (under 13) �i �I H) Describe Activity/Program and any Special Conditions: II �i i ne unaersignea nas received and understands the rules and regulations for the City of La Quinta facility selected above, and agrees to abide by such rules and regulations. The undersigned agrees to clearly and accurately convey the rules and regulations to all members in their parry. The undersigned further certifies that the information provided above is true. The undersigned comprehends that this Application will be considered approved only when the indicated fees have been paid, and the Parks and Recreation Manager, or his/her designee, has signed the authorizing signature on this fonn. APPLICANT SIGNATURE TITLE_ FOR COMMUNITY SER VICES DEPAR TMENT USE ONLY Class 1 11 III IV (Please circle one) Approval needed from: Planning Police Fire Finance Council Current Certificate of Insurance: Yes_ No_ Limit Reqd. Date Rec U. Fees and Deposits (per City of La Ouinta Fee Schedule - total hourly or flat lee assessment) Facility Assessment - court, field or park rental $_ Snack Bar Field Lights Announcing system Diamond/Field/Court Prep/Staff Time Restroans _ Bases Inflatable Amenity Fee Deposits (Security, Cleanup, Bases, Alcohol) H � U 22 I I I I I I I I F r 11 I 1� 1 1 3 1 1 4 l I }� I L_ J L� J L_ J L- J 'I r L+LI T I S i i 6 i Snack Bar j Res troom 1L _J L - J Complex Parking Lot II I r--1r--i 1 7 1 1 8 I I� III i 1, L- J L- J I `u N I I `u I City Of La guinta Fritz Bcuns cam ty Park I I I " I. 3 Sports Complex Tennis Complex E Avenue 50 and Park Drive ALenue 60 and Bermud__Ja� L _ J L — J V. RULES AND REGULATIONS 1. Private events are limited to four hours in duration. 2. The City of La Quinta has priority use of facilities. La Quinta city residents have second priority. All others follow in priority. 3. Deposits are due with the Application. Deposits will be refunded within five days of the end of the event, providing the facility has not been damaged or left in poor condition. 4. Cleanup of facility includes removing all bottles, cans, cups and paper waste to trash receptacles; mopping up spills; leaving equipment in clean condition; removing decorations; taking down chairs and tables; and any other item which has been dirtied or soiled as a result of use. 5. Permits from the Police, Finance, ABC, or another agency may be required for the proposed activity. 6. Any advertising (content, wording, format, style, or design) of the proposed program or activity must be reviewed by the City Clerks office prior to public notice. 7. Users are required to review and understand the complete rules and regulations packet, provided to each confirmed use. I have read, understand and agree to comply with the above. SIGNATURE DATE VI. LIABILITY STATEMENT I, (print name) (name of user group) � , as permittee, and the user group agree to hold the City of La Quinta harmless, and indemnify the City of La Quinta from any and all liability for injury to persons or property occurring as a result of the activity sponsored by the permittee, and said person shall be liable to the City of La Quinta for any and all damages to parks, equipment, and buildings owned or controlled by the City which result from the activity of the permittee or is caused by.any participant in said activity. All persons exercising any of the privileges authorized does so at his/her own risk without liability on the part of the City of La Quinta for the injuries to persons or property resulting therefrom. I have read, understand and agree to inform all users in my activity of the above liability conditions of use. SIGNATURE DATE Application approved by Date FOR COMMUNITY SERVICES DEPARTMENT USE ONLY Date copy sent to Applicant G:\NlyDato\TerriTorms\facilityuse 23 ATTACHMENT 3 City of Azusa VALLEY SOCCER LEAGUE (Under New Management!) Youth Sporfs Open to children ages 4-19. MLeague begins September 7. 200-3, and ends December 21, 2003. Call Fatima Flores at MIGHTY MITE BASEBALL SUMMER LEAGUE (626) 444-4109 for more information. ,Open to children ages 5-8, Fee: $35.00 5 students. Registration begins June 2, 2003, and is taken daily at .Memorial Park, Monday -Thursday, 7:00 a.m - 5:30 p.m. League play begins July 1, 2003. Fee includes major league replica jersey, cap, and season ending banquet. The Mighty p.m. Mite program continues as children progress into a coach - pitch format. Practices are held in the late afternoon and all 'games will be played on Tuesday, Wednesday, and Thursday evenings at 5:00 p.m. at Memorial Park. MIGHTY MITE SOCCER LiL,hiwcioht'Open to children ages 5-8. Fee: $35.00 Registration begins June 28, 2003. and is taken daily at Memorial Park, Monday-Thursday. 7:00 a.m - 5:30 p.m. League play begins week o1" August 18, 2003. Fee includes MSL replica uniform, and season ending banquet. The 1l;,l Mighty Mite sports program is pleased to offer for the third P. �» time. Mighty Mite Soccer. An eight team league will be held at Memorial Park. The field, ball, and team size will be scaled ercise mat &; down in an effort to teach the fundamentals of soccer to the children in a non-competitive atmosphere. MIGHTY MITE FLAG FOOTBALL Open to children ages 5-8. Fee: $35.00 Registration begins September 22, 2003, and is taken daily at Memorial Park, Monday -Thursday, 7:00 a.m - 5:30 p.m. League play begins October 18, 2003. Fee includes NFL replica uniform and season ending banquet. The mighty mite I youth sports program has expanded to include youth football. An eight team league will be held at Slauson School. The field, ball. and team size will be scaled down in an effort to -1 `_00 P. ►» teach the fundamentals of football to the children in a non- competitive atmosphere. SUMMER YOUTH BASKETBALL Open to children ages 9-16, Fee: $35.00 s Registration begins April 28, 2003, and is taken daily Memorial Park, Monday -Thursday, 7:00 a.m - 5:30 p.m. Proof of age is required upon registration. League play begins July 11, 2003, Fee includes reversible mesh silk screened jersey, coaching, officials, and post season awards banquet. All practices and games will be held on weekdays in Please bring: the afternoon or evening at Memorial Park Gym in the fol- Priv ate les- 1 lowing age divisions: Division AA players born 1986-87-88 Division A players born in 1989-90 Division B players born in 1991-92 Division C players born in 1993-94 and later i WINTER PONY BASEBALL iursday } Open to all boys and girls ages 12-14, Fee: $40.00 Registration begins Monday. July 14, 2003. Tryouts on Saturday, September 13, 2003, at 9:00 a.m. at Gladstone Park. Register at Memorial Park Recreation Center, Monday through Thursday, 7:00 a.m. to 5:30 p.m. To register, each E youth must present entire registration fee, proof of age (birth gram f certificate, baptismal, etc.) and must be accompanied by a par- ent or guardian. Fee includes minor league replica uniform jersey and cap. All games played at the newly refurbished Gladstone Park. For more infor-nation call 812-5201. AZUSA YOUTH PROGRAM, INC. AYP is a volunteer group of individuals whose goal is to assist the Azusa Recreation Division in providing quality activities and events to benefit the youth of Azusa. AYP is the sole sponsor of the Azusa Pony Baseball Program. as well as many other Recreation Division administered events. AYP is actively seeking members to help on the board and general membership levels. AYP's general membership meetings are held on the 2nd Wednesday of each month at 6:00 p.m. at the Memorial Park Recreation Center. Call 812-5201 for more information. AYP ANNUAL BBQ DINNER DANCE Saturday, June 28. 2003, Tickets: $15.00 per person Held at Azusa Woman's Club, 1003 N. Azusa Ave., Dinner 5:00-7:30 p.m., Dance 9:00-1 1:30 p.m. The best steak dinner and dance in town. Raffle prizes and sports memorabilia auc- tion. Tickets available at Memorial Park Recreation Center, and at Gladstone and Memorial Park snack bars. PONY & COLT BASEBALL ALL-STAR TOURNAMENT Colt Tournament 2nd week of July Memorial Park $3.00/adults, $1.50/children Pony Tournament 3rd week of July Gladstone Park $3.00/adults, $1.50/children Pony Tournament 1st week of August Gladstone Park $3.00/adults, $1.50/children RENT MEMORIAL PARK RECREATION ROOM Activity rooms are available for rent at the Memorial Park Recreation Center. Host a birthday party, family gath- ering, or group get-together. Room size varies. Reasonable rates. For more information, call (626) 812-5280. -do FACILITY USE AND RESERVATION POLICY ` The City of Azusa's park and picnic facilities are avail- able on a first come, first served basis. The only exception is the Northeast portion of Pioneer Park. This section of park can be reserved for groups of 50 or more. Applications for reservation must be made 21 days in advance. Applications can be obtained at the Azusa Recreation and Family. Services Department Office at the Memorial Park Recreation Center, 320 N. Orange Place, Monday -Thursday, 7:00 a.m.-5:30 p.m. If. you are planning a group function at any City park and plan on renting an inflatable jumper/moon bounce for your function, you must adhere to the following guidelines: 1. You first must submit an application for reservation for the desired park. Your request must detail the park request- ed, date, time, type of function, type of inflatable jumper being used, and company jumper that it is being rented from. 2. A physical hard copy of an insurance policy, naming the City of Azusa as additional insured, must accompany the application for use of the park. The insurance rider must be for a minimum of one million dollars. A list of companies who meet this requirement can be obtained at the Azusa Recreation and Family Servicese Department office. r� ATTACHMENT 4 I CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR Name of Organization: Amount Requested:_ Contact Person: Mailing Address: Citv: Phone No.: 501(c)3 Taxpayer I.D. Number: Date Submitted: State: Zip Code: Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 9� f COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1 . What is the overall purpose or goal of your organization? 2. How long has your organization been in existence? Years Months 3. Describe in general the activities or services of your organization: 4. How many people does your organization currently serve? No. of Youth No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors 7. How many paid employees/volunteers does your organization employ? Full time employees Part time employees Volunteers_ 8. Describe how your organization is managed and governed. 6 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone 10. What is your annual schedule of events, and during what months does your organization operate? 11. Do you charge admission, membership fee, dues, etc.? Yes No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Total Needed $ Total Received $ Balance $ 091 13. Amount of money requested from the City of La Quinta? $ 14. Has your organization been funded by the City of La Quinta previously? Yes No If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. 09r) 28 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. � ) ATTACHMENT 5 Edie Brito La Quinta Sports and Youth Association 49-040 Quimera Court La Quinta, CA 92253 Re: Operation of Snack Bar Dear Ms. Brito: Enclosed is the information you requested at the meeting held on March 28, 2002, regarding the City's policy on the operation of a snack bar at the La Quinta Sports Complex. At the time the City entered into the Community Use of Athletic Fields Agreement with the League, it offered the snack bar at the Sports Complex as a means for the League to raise funds to offset the cost of the program. It was the intention of the City that the League would operate the snack bar with volunteers, thereby allowing all funds raised to be used by the League to offset the cost of the youth sports program. This premise was the basis for the City agreeing to allow the League to use the snack bar, the majority of the equipment in the snack bar, the repair and replacement of the equipment and the janitorial service for the facility. Because the snack bar is provided by the City and maintained by the City at no cost to the League, the City has the responsibility to ensure that City policies are being followed in connection with its use. The LQSYA has signed a Facility Use Permit application which states that the League will abide by the rules and regulations established for the facility. Enclosed is a copy of the Facility Use Permit, with sections highlighted setting for the required permits needed to operate the facility. Enclosed is a copy of the Community Use of Athletic Fields Agreement which states in paragraph 11 that the "League shall not allow other organizations or groups to use the facility without the approval of the City." As discussed at our March 28 meeting, the League can operate the snack bar with a volunteer crew (volunteers), contract the operation of the snack bar to an organization (independent contractor) or hire employees (employees) to operate the snack bar. 975/015610-0002 �� O 273401.01 a04/03/02 Edie Brito June 2, 2003 Page 2 Should the League operate the snack bar with volunteers, the current agreement needs no further City approval. Should the League decide to allow an independent contractor or League employees to operate the snack bar, all of the following information is required: 1. Business License; and 2. Worker's Compensation Declaration Form; and 3. Copy of Worker's Compensation Certificate of Insurance. It appears to the City that, pursuant to the Agreement for Services the League has with Mrs. Valentino to operate the snack bar, Mrs. Valentino is acting as an Independent Contractor. Nonetheless, we recommend that you seek legal counsel to advise you as to Ms. Valentino's . status. Please submit the necessary paperwork for the operations of the snack bar by April 19, 2002, for review by the City. Should you have any questions, please contact me at 777-7032. Sincerely, CITY OF LA QUINTA Dodie Horvitz Community Services Director cc: Mayor Pena and Member of the City Council Thomas P. Genovese, City Manager M. Katherine Jenson, City Attorney F •' 31 ATTACHMENT TO STUDY SESSION ITEM NO. 1 MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL CC: THOMAS P. GENOVESE, CITY MANAGER FROM: DODIE HORVITZ, COMMUNITY SERVICES DIRE 4 DATE: JULY 15, 2003 SUBJECT: COMMUNITY SERVICES COMMISSION'S RECOMMENDATIONS AS REFERENCED IN THE JULY 22, 2003 CITY COUNCIL STUDY SESSION ITEM #1, FACILITY USE POLICIES As indicated in the staff report, Study Session Item #1 for the July 22, 2003 City Council meeting, the Community Services Commission was scheduled to review the Facility Use Policies and provide their recommendations for City Council consideration. The Community Services Commission reviewed the proposed Facility Use Polices at the July 14, 2003 meeting and has provided recommendations regarding the proposed policies which are outlined below. CIVIC CENTER CAMPUS Concurrent Use of the Amphitheater/Gazebo and the Senior Center Currently, the Policy requires those renting the Civic Center Campus (Campus) amphitheater and/or gazebo to rent the Senior Center for the same period of time for access to public restrooms. Public restrooms have been included as part of the Library design, which will serve the Campus area, but will provide only one stall each. While this is consistent with the public restroom at Fritz Burns Park, should a large private party wish to rent the amphitheater and/or gazebo, the public restroom at the Library may not provide adequate accommodations. ❑ Staff is seeking Council direction regarding researching the threshold at ��U which the number of people at a private party would trigger the necessity of renting the Senior Center for additional restroom facilities. Restricting Public Access There has been a preliminary request by a non-profit organization to place a temporary fence around the Civic Center Campus in order to charge admission to an event they wish to host. It was envisioned that once the fence was in place, the Civic Center Campus would not be accessible to the general public due to the placement of equipment needed for the special event. This preliminary request spans a five-day period. The Civic Center Campus was funded by Redevelopment Agency funds, with bond proceeds as well as the Park Development Impact Fee. According to the City Attorney, due to bond proceeds being used for this project, the Campus cannot be closed to general public use for more than approximately 20% of the time. In this case, the Civic Center Campus could not be restricted to private use for more than 72 days a year. ❑ Staff is seeking City Council direction regarding the use of the Civic Center Campus by organizations in which the general public would be denied access and an admission fee would be charged. Allowing Commercial Events and Fund Raisers There has also been a preliminary request to use the Civic Center Campus for a commercial venture and a request by a non-profit organization to use the Campus for a fundraiser at which items would be sold. As with the rental of the Senior Center for a commercial venture, the entity must have a business license and remit sales tax to the City for the items sold. Temporary business licenses are required for any vendor selling items in La Quinta. This is consistent with prior City procedures, such as the 20th Anniversary Arts and Crafts show held at the Senior Center. ❑ Staff is seeking direction as to the use of the Civic Center Campus for use by commercial vendors; and ❑ Use by non-profit organizations using the Campus for fundraisers. 2 Parking Plan The Civic Center Campus is designed to host special events with limited parking. However, the City owned parking lot is conveniently located near the Campus and shuttles have been used to transport people from the parking lot to the Campus. With the numerous requests by organizations to use the Civic Center Campus, a formal parking plan incorporated into the Facility Use Policies would allow organizations to plan for this component of their event. ❑ Staff is seeking direction as to preparation of a formal parking plan to be incorporated into the Civic Center Campus policies. LA QUINTA SENIOR CENTER Alcohol Policy The current policy allows for rental groups to serve alcohol at functions. Security guards must be hired by the renters to monitor the event serving alcohol. According to the Building and Safety Department, groups that use the Senior Center and serve alcohol require additional custodial service after the event. The carpet in the multi -purpose room is often stained and the facility must be cleaned by staff several times in order to remove the alcohol odor. The security deposit for renting the Senior Center is currently $300. This fee covers any damage that occurs to the facility during the rental period. The renting party may pay to have the tables and chairs set up by staff for an additional $80 and to have the facility cleaned by staff for a flat rate of $125. ❑ Staff is seeking direction regarding requiring the renting party to contract with a private cleaning company to clean after an event in which alcohol is served. Proof of contract with a private cleaning company would be necessary before final approval is granted for the rental; and ❑ Staff is also seeking direction as to raising the set up fee to a flat fee of $90; 3 and the cleaning fee to a flat fee of $150 for events not serving alcohol. These two fees are options the renting party may choose in addition to renting the facility. If neither of these options are chosen, the renting party may set-up and tear down equipment and clean after the event, themselves. COVE OASIS TRAILHEAD Vehicular Access The Cove Oasis Trailhead (Trailhead) is now complete and open to public use. The Cove Oasis Trailhead includes interpretative signs, a drinking fountain, picnic tables and shade structures. Access to the Trailhead is gained by hiking approximately 431 to 691 yards from access points along Tecate. There is a service gate located on the corner of Tecate and Madero and along Tecate, which is used by the Coachella Valley Water District (CVWD) to access their water tanks located south of the Cove Oasis Trailhead. Currently the service gates are locked to the general public. Staff has received requests to use the Cove Oasis Trailhead for private weddings, parties and stargazing events. Each of these events has requested the service gates be open and the public be allowed to drive to the Trailhead. The service road to the Cove Oasis Trailhead has not been stabilized with a sealant for public road travel. Therefore, the City could be responsible for any PM-10 that is generated by public travel. In addition to the PM-10 issue, there are no designated roadways or parking areas. The service roads serve as the walking trails to the Trailhead. Should the public be allowed to drive to the Trailhead, there would be a mixing of pedestrians and vehicles on a footpath. In the past, the Trailhead has been used by the Community Services Department in conjunction with the La Quinta Historical Society in offering stargazing events. For these events, the vehicles with the telescopes have been allowed to drive carefully and slowly to the area in which the telescopes were set up. Once at the location, the vehicles were parked in areas that were not disruptive to the Trailhead users. City staff monitored the events. The events have been offered twice in a calendar year. 4 ,? ❑ Staff is seeking direction regarding vehicular traffic to the Cove Oasis Trailhead. Vehicular traffic could be limited to service delivery vehicles only, and travel supervised by City staff. Vehicles could be required to be parked before participants arrive and leave after pedestrians have left the area. Port -a -Lets In addition to the vehicles on the trail, should the facility be made available for rental to the general public, port -a -lets would be required, as restroom facilities are not available at this site. The Cove Oasis Trailhead was designed as a gateway to the Santa Rosa and San Jacinto National Monument, thereby providing a transition from the City environment to the natural areas south of the Trailhead. It is anticipated that the Community Services Department will host events in conjunction with the Santa Rosa and San Jacinto National Monument, as well as other agencies. Qoimmssin recorrnendati+on. P+vrtawets Shoed be jre+quired fdr ail events. ❑ Staff is seeking direction regarding the requirement of portable restrooms as a condition of renting the Cove Oasis Trailhead. Should the City Council direct staff to explore this issue further, this will be presented along with the restroom issue at the Civic Center Campus with regard to the number of people using the facility and length of time of use. Permitted Uses ❑ Staff is seeking direction as to the type of activities that would be permitted at this facility. Activities could be limited to passive type activities such as lectures, stargazing and picnics. Active events would include weddings, catered parties and musical events. FRITZ BURNS PARK Limiting Inflatable Amenity Vendors In the Policy adopted on August 6, 2002, the City Council approved the use of inflatable amenities at Fritz Burns Park as well as the La Quinta Park. Item 8 of the Policy addresses liability and requires the vendor of the inflatable amenity to list the City of La Quinta as additionally insured and to provide a Certificate of Insurance. 5 The established businesses in the Coachella Valley have adhered to this requirement. However, there are several independent businesses that are difficult to contact. Some inflatable amenity vendors bring their equipment from outside the Coachella Valley. According to some cities, in order to enforce the Certificate of Insurance, the cities limit the use of inflatable amenities to companies that provide the city with the necessary insurance coverage prior to rental. Attachment 3 provides an example of the policy used by the City of Azusa for inflatable amenities. The City of La Quinta could maintain a list of the businesses that have provided the City with a Certificate of Insurance. The individual wishing to rent an inflatable amenity could then contact a listed vendor for inflatable amenity rental. Once the contract had been agreed upon, the individual could complete the Application for consideration by the Community Services Department. By limiting the businesses to those that provide the Certificate of Insurance, the City would be able to regulate the use of inflatable amenities to those businesses that adhere to the Certificate of Insurance Policy. ❑ Staff is seeking direction as to limiting the inflatable amenity rental companies to those that provide the City with a Certificate of Insurance. Currently, the rate to reserve a location in the park for an inflatable amenity is $50 for four hours. There is also a $ 50 refundable security deposit for the reserved site. The deposit is returned if the park is left in a clean condition. Staff is not recommending an increase in the rental rate or the security deposit. Skate Park Rental The La Quinta Skate Park opened on Saturday, June 21, 2003. Chapter 1 1.96.20 of the La Quinta Municipal Code, (the Chapter regarding the Skate Park) Section (P), states that organized events shall have prior written approval from the Community Services Department. This is to discourage individuals that wish to use the skate park for non -intended uses, such as pay -for -view skate demonstrations or vendor fairs. Staff has received preliminary requests to use the skate park for private parties. The current policy for facility use allows for individuals to rent a portion of Fritz Burns Park for the use of an inflatable amenity. This reservation is specifically for a covered picnic table and a small portion of the park for the bounce house. However, the playground and remaining park areas are open to the general public. 6 3� Due to the configuration of the skate park, if the skate park were reserved by an individual, the general public would be unable to use the skate park during the reserved times. The Community Services Department, in conjunction with local skate shops and other businesses, is planning special events at the skate park, in which the general public will be invited. Staff is recommending the skate park not be rented for private parties. ' LA QUINTA PARK AND SPORTS COMPLEX The City provides the snack bar facility at the Sports Complex to -the youth sports groups at no charge. The City pays for the janitorial services associated with the snack bar plus provides the trash bags for the trash cans on the fields. In addition to the janitorial service, the City also owns and maintains the food service equipment in the snack bar that includes the hot dog machine, ice machine, popcorn machine, nacho machine and refrigerator/freezer. The youth groups are responsible for all food products. The City also pays for the annual health permit for the facility. It is estimated that approximately $2,500 is spent each year for repairs and replacement of the food service equipment in the snack bar. The youth sports groups use the snack bar to raise funds to support the youth league. In addition to the snack bar facility, the City also pays for the sports field lights, which averages $30,980 per year. This does not include replacement of bulbs and ballasts on the light fixtures. The City of La Quinta pays to maintain the sports complex, in the amount of $95,227 per year through the contract with Lundeen Pacific. Desert Sands Unified School District pays for the irrigation system and the water at the Sports Complex. In addition to providing the snack bar for the youth sports groups, the City also provides an electric vehicle in which the youth groups can "drag" the fields and move sporting equipment around the fields. The annual maintenance and repair costs for the electric vehicle are approximately $900. The City purchases the "brick dust" for the infields of the baseball fields each spring and the public works crew is assigned to prepare the fields for use. This is typically a four -day assignment for a two -man team. The cost of brick dust averages $4,000 per season. As a review, the costs associated with La Quinta Sports Complex are: 7 3 L: �: Janitorial Service $ 3,000 Snack Bar Equipment Repair $ 2,500 Electricity $30,980 Landscaping $95,227 Electric Vehicle $ 900 Brick Dust $ 4,000 Total $136,650 It is anticipated that the costs associated with the La Quinta Park will be within the same range as the costs associated with the Sports Complex, as the site is approximately the same size and will be used by the same type groups for the same purposes. There will be some cost savings at the La Quinta Park for the brick dust, as there are only two baseball fields instead of six at the Sports Complex. However, the City will be responsible for paying for water usage at the La Quinta Park. Snack Bar Operation The Facility Use Application completed by the youth groups for the Sports Complex as well as the upcoming use of the La Quinta Park fields includes the use of the snack bar as requested by the youth groups. The current policy does not address the operation of the snack bar. With the opening of the Sports Complex and its facilities, it was intended by the City Council that the snack bar would be used to raise funds for the youth organizations. In the recent past, it has come to the City's attention that a youth organization had employed individuals operating as a business to operate the snack bar during the season and paid $1,300 a week for this service. After review by the City Attorney, the youth group was notified that the use of the snack bar by youth groups was to raise funds for the organization. In addition, the youth group was informed that the business they hired was responsible for obtaining a business license, providing worker's compensation for the employees of the business, as well as paying sales tax (Attachment 5.) ❑ Staff is seeking direction regarding operation of the snack bars by youth groups. 8 3L-3 La Quinta Park Snack Bar When the La Quinta Sports Complex was built, the snack bar was completely outfitted with the food service machines listed above. However, due to the limited budget for the La Quinta Park, snack bar equipment was not installed. It is estimated the snack bar equipment will cost $10,000. This includes the ice machine (approx. $7,500), hot dog, nacho and popcorn machine (Apr. $2,500.) Commission re anLeagues should provide their c�wn equipment,. ❑ Staff is seeking direction regarding the outfitting of the snack bar with food service equipment. Should the City Council elect to not outfit the snack bar, the youth groups that use the facility could provide the equipment that they will use during the season. In the Capital Improvement Program for fiscal year 2003-04, the skate park at the La Quinta Park is scheduled to be constructed. With the addition of this facility at the park, there will be a need for either vending machines or the snack bar to be open during high use of the skate park, as well as to serve the other park amenities. Cdmmssi�n recommendtian: 1�nin+g �miciines shc►ut+ nstled at fide park. ❑ Staff is seeking City Council direction regarding the operation of the La Quinta Park snack bar by City staff once the skate park is open. Should the City Council so desire the City to provide snack bar services to the general public once the skate park is open, the youth groups would be unable to use the snack bar as a fund-raising mechanism. It is estimated that the revenue generated would offset the cost of the City operating the facility. Electric Vehicle Use The City of La Quinta provides an electric cart for the youth groups to use to move equipment and drag fields. Staff is seeking direction as to providing an electric vehicle for use by the youth groups at the La Quinta Park and Sports Complex. It is estimated that the annual cost to provide an electric vehicle at the Sports Complex is $900 per year. This includes maintenance, parts and tires. Staff would recommend the youth groups provide their own vehicle, that the vehicle be electric and not gasoline powered. +anr�mssin reCc�m+�indta Leaiu�estt� pr�rd a e�ectir �rhici;+.or heir use. 9 r Utility Bills Both the Sports Complex and La Quinta Park have switches that can be used by the youth sports organizations to turn off portions of the field lights. The cost of operating the ball field lights averages $7,763.33 per month. The City pays this cost from the general fund. ❑ Staff is seeking direction on continuance of this practice or if the youth sports organizations could contribute toward the cost of the operation of the ball field lights. Community Association Application Currently, the City allows youth sports organizations to use the Sports Complex by filing out an application and submitting a $350 deposit. This deposit is to cover any damage done to the snack bar facility or fields. When a non-profit organization requests funding through the Community Services Grant process, the organization completes a packet of information, as provided in Attachment 4. Staff is recommending the youth organizations complete a comparable packet of information as a condition of the City granting facility use. The Community Services Grant application provides financial information as well as Board of Directors information. By completing this application, the City would have a record of the fees that the youth group is receiving from the City through a "grant" of use of facilities. ❑ Staff is seeking direction regarding the youth groups completing a Community Association Application. Annual Turf Maintenance Program Currently, the City of La Quinta provides the landscape maintenance for the Sports Complex, while Desert Sands Unified School District pays for the irrigation system 10 ) and the water usage. At the La Quinta Park, the City will be responsible for landscape maintenance, irrigation and water usage. The City of La Quinta overseeds all public facilities each fall, in order to provide green turf throughout the winter months. The Sports Complex has not been overseeded due to the heavy usage by the youth soccer league. Each fall, the City receives many calls from parents and residents voicing complaints that the turf is "dead", and that the dry turf on the fields is affecting children. Establishing an annual turf maintenance program for both the La Quinta Park and Sports Complex would keep the turf in a playable condition and provide a maintained appearance. ❑ Staff is seeking direction as to the establishment of a turf maintenance program for both the Sport Complex and La Quinta Park. The turf maintenance program would be in addition to the regular maintenance program. Field Lighting Conditions In addition to the direction from the City Council regarding facility use, the Environmental Assessment completed for the La Quinta Park includes five conditions pertaining to the use of the field lights: 1. All field lighting fixtures shall be on individual on/off and City - operated timer controls; 2. Fields shall be lit only if in use. Lighting on fields which are not in use shall remain off. The City will inform all persons and organizations which reserve the fields that this measure is in place and shall establish policies and penalties for persons or organizations which violate this measure; 3. All sports field lighting shall be set on an automatic timer to turn off at 10 p.m., if not manually turned off prior to that time; 4. No lighting shall be permitted for the northernmost three fields on Saturday and Sundays; and 5. From August through February, when soccer games and practices occur after dusk, all other soccer fields shall be utilized before the northernmost three fields are lit. Only if the other nine fields are occupied will the lighting be turned on at the northernmost three fields. Traffic Issues Also contained in the Environmental Assessment are the following conditions, pertaining to the traffic issues at the La Quinta Park: 1. The Public Works Department shall monitor the traffic movements associated with the first days of organized play for baseball and soccer associations. Should a hazardous condition occur, the Department shall establish procedures and standards for traffic control at the site, and require the sports associations to provide traffic control personnel at the beginning and end of practice and/or game sessions, to ensure that safe ingress and egress occurs at the park; 2. No sporting events shall occur after 5:00 p.m. on days when the La Quinta High School has a scheduled home football game. These conditions will be provided in the policies for the La Quinta Park. 12 Department Report. VA1 IN WORATM ti5 OF T9 TO: The Honorable Mayor and Members of the City Council FROM: Thomas P. Genovese, City Manager jj DATE: July 22, 2003 SUBJECT: Department Report — Responses to Public Comments The following public comments were made at the July 1, 2003, City Council meeting: 1. Archie Sharp, 44-030 Camino Azul, protested the recent repainting of the Rainbow sculpture at Fritz Burns Park. He questioned the City's authority to alter an artist's artwork. • Council Member Henderson explained there was an understanding with the artist when the artwork was accepted, that the art piece may need repainting and that the colors of the City logo may be used. She noted Council has also authorized the addition of a quail sculpture and palm trees near the artwork that will be more closely related to the City logo and still look like a rainbow. Mr. Sharp thanked her for the explanation, and stated he wasn't aware of the circumstances. 2. John McGee, 78-661 Avenue 42, Bermuda Dunes, spoke on behalf of Empire Polo Grounds, El Dorado Polo Grounds, and Hagen Companies regarding the planned median on Avenue 52 between Monroe Street and Madison Street. He stated they are not in support or opposition of the median but were not notified or given an opportunity to review the plans. They would like to reserve their opportunity to review it later and provide input at a later date. 3L,3 DEPARTMENT REPORT: -3- A JULY 16-18 JULY 22 AUGUST 5 AUGUST 19 SEPTEMBER 2 SEPTEMBER 7-9 SEPTEMBER 16 OCTOBER 7 OCTOBER 21 CITY COUNCIL'S UPCOMING EVENTS MAYORS/COUNCIL MEMBERS EXECUTIVE FORUM - LEAGUE OF CALIFORNIA CITIES CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING - CANCELLED LEAGUE OF CITIES ANNUAL CONFERENCE CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING DEPARTMENT REPORT: 3 '$ July 2003 La Quinta City Council Monthly Planner 1 2 3 4 5 ' - 2:00 PM City Council Meeting 10:00 AM ALRC 9:00 AM 4:00 PM SJSR Ntl. Monument- June S MT W T F S Henderson 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Independence Day (CITY HALL CLOSED) 15 16 17 18 19 20 21 22 23 24 25 26 27 28;. r 29 30 N 41 8 9 10 11 12 -.,-7 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM Energy/Envi- Abate.-Perkins Henderson Sniff 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts Commission Advisory Board Commission 11:30 PM Mayor's Lunch 13 .14 15 16 17 18 19 7:30 AM CVEP-Adolph 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- vation Commission Perkins 12:00 PM Transp.- Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. ea ue of Calif. Cities • ontere 20 21 22 23 24 25 26 City Council Meeting 12:00 PM CVAG Human/ 9:00 AM LAFCO- (moved from July 15th) Comm -Osborne Henderson 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne 27 28 29 30 31k .: 6:00 PM CVAG-Exec Com-Adolph 7:00 PM Planning's Commission Meeting S M T August W T F S 3 4 5 6 7 8 9 10 11 12 13 14 15 16�"'" 17 18 19 20 21 22 23 = 24 25 26 27 28 29 30 Printed by Calendar Creator Plus on 7/10/2003 August 2003 La Quinta City Council Monthly Planner Printed by Calendar Creator Plus on 7/ 10/2003 September 2003 La Quinta City Council Monthly Planner 2 3 4 5 6 Labor Day 2:00 PM City Council 10:00 AM ALRC 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM Monument - (CITY HALL (CITY Meeting CANCELLED Henderson CLOSED) 7 8 9 10 11 12 13 7:30 AM CVEP•Adolph 7:00 PM Mosquito 9:00 AM RCTC 5jL!�F Patriot Day 10:00 AM Pub. Sfty Abate. -Perkins Henderson IF Perkins 12:00 PM Transp.- 7:00 PM Planning Commission 5:30 PM Investment Advisory Board 12:00 PM Ener gY/Envi- Perkins Sniff 7:00 PM Cultural Arts 3:00 PM Mtns. Con -Sniff Commission 6:00 PM League- Henderson 7:00 PM Cam. Serv. Comm. ea ue Annual Go—nTe—rence 14 15 16 17 18 19 20 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 21 22 23 24 25 26 27 12:00 PM CVAG Human/ Comm -Osborne 9:00 AM LAFCO- Henderson 12:00 PM Sunline-Adolph 1st Day of Autumn 4:00 PM DRRA Airp- 7:00 PM Planning Osborne Commission 28 29 30�p��xq 6:00 PM CVAG-Exec t Cam -Adolph August October w: S M T W T F S S M T W T F S 3 4 5 6 7 8 9 1 2 3 4r` 5 6 7 8 9 10 11 A r 10 11 12 13 14 15 16 17 18 19 20 21 22 23 o 12 13 14 15 16 17 18 ark u, 24 25 26 27 28 29 30 " $a19 20 21 22 23 24 25 a ' 31 } �} ` k 26 27 28 29 30 31 �M. Printed by Calendar Creator Plus on 7/10/2003 DEPARTMENT REPORT: TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety DATE: July 22, 2003 RE: Monthly Department Report - June 2003 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of June. The reports depict the following highlights: • Year to date building permit valuation is $152,445,949.14 which represents an issuance of 2,058 building permits through June; • 1,442 animal control cases have been handled through June; • 1,221 code compliance cases have been initiated through June; • 7 new licenses were issued to La Quinta based businesses in June; • $1,330.00 - garage sale permit income in June; • $1,823.50 - Senior Center income in June: New Life Community Church $ 742.50 (for July) Martinez Baptism 677.50 Santos Wedding Reception 188.50 (final payment) Higbie Wedding 150.00 Navarro Wedding Reception 65.00 (payment) FIRE STATION UPDATE • Partial footing for garden block wall on north property has been poured, progress continues on footing construction at the well site. • Persall Masonry is on site constructing second lift of CMU block on apparatus bay. • Administrative and living quarter stem wall and slab has been poured. al 3 co O O O O O O O O O O O 1` O O O N N (n fl O o0 O O O O O O O O O N O O O r Q) LU O O 1- O O O O O O O O O CM O LO O (0 V- Q 6!> N 69 Ef} 6A 69 EA E9 El9 EA 6F3 LO N69 m EA oC - 00 0) 69 LO 69 Ln a (0 69 to U � J to O O O O O O O O O O O O O O O O LA m O co O co O O O O O O O O O O O O O O ll a= 6 o ti o 6 6 6 6 6 6 6 6 6 6 6 6 o vi O 69 6c). 69 64 69 69 69 69 69 69 69 � 69 69 69 40 Z Z M co bi (O Q� 63 614 O O N co O v O O LO O 00 O O O M O qT O O N CA � O M O �t O (f) m W) O . f� . O . O . 4 . � . M . I� . o0 . (6 . O . O . 00 . �- . . 6 . ti . O . N (0 69 (0 d' qlT N M 00 LO c0 O co O d' O � " Q r- 00 "t 00 00 69 CO st co 't Il- c0 0o � co M F- O � N � 00 M r, EA N_ O (0 I� c N 00 Nit O Efi 69 69 � IN to co � 69 dN464 W CV 69 W LL O O O LO O tf) O O Il- O LO V M d' O 00 N M O O N 0)(0 N Ln O N O (0 CM � O O (0 r- LIC) O O 4 cM O o0 P,: O (0 L6 N O O O � (0 L6 W = d 69 � 00 co o0 M cM O V 00 � C) CO 69 co �t 0o a (0 f- N 6F1 CM 69 (0 N 69) O I- 0) 6g 00 (0 O N z C1 � Ln T- �= C 1 C\i Ln ' � Oco 69 6fi 6). 6f} 0 69 69 N4 69 It 69 6k O O It LO O O O O U') O O O O O O O O d Cl) (0 O !` Lo � O "T O I` O O (0 �t T- O N qt � U (M O It oo N O O O L6 O cM O 00 O O r� O N 6. t- O V r- 00 v O O LO CM LO c0 O I- (DLIC) p N O 00 r- N V- 00 O O M d M qlT O (0 I- q* Q F- (0 O 1 N (0 N LA M N to P- M Ld L O 16 Co c0 LO �t N O � 6F). N to O CM N 00 I- t- Z J O N M M63 _N M cy' f� 69 C) Z 69. 0, 06 OfnQO � � 16Fk, 609 69 � co _O H_ O H N J O o0 O O O 00 d' 00 O CM O (M O O O O � Il- O O � (0 O f- O It O 00 O N O fl- O 0) ll � W M Z J LL W ; N O L6 ti to O o0 � O (0 �- N N O O 00 oA 5 00 649, T- CM Ih - O CM U') 69 O O "It ti O r- qT Iq Z 0LC) 0) 00 N 00 It 00 00 O I- O) v, Q) H Z o � M O � � M M CO o0 � � O cM O Ln K) U O p � y, 00 O LO M LO I� � M W.I` N 0) N r- N Co M M M LO r- a)(0 O M (0 O� � J (� �t CDEA 6ti 6R ti 69 0% 63 � � 69 N N 69 69 69 69 69 to m w 69 6R cn N CD CD CD � CD CD CD CD to CD W) CD CD O O O O f- Z r- O N N O V O O N O N co O 00 O 0) N� O N O O 00 6 v O O M O r LO O N O M C'M r- 6F3 LO V N O O CM O 6)- V ti O ti 6F} N V M U= O r- r- M d' N It 00 00 c0 O O 00 M a) Z r- O O N C6 M 1 L oo N O O qq W r= O N I- CM 69 T- 69 O T- 69 0) 00 U') N "ItO L LO 69 d 69 63 N 69 69 6FY N 69 C�j CA CY) 69 69 1 m O O N r- (0 I� CO f- e- (0 O tf) O O ti O (O (0 N N O V ti O t- e- N V C) 0 CM M e- M (O H J C'7 O O C) LO N r- (O 00 f- 11.0 00 CM (0 O Il- (D 00 N N M N co qli CO f� f,- � V (A to W) M W Q N z p to >- Z W � J _Z F- U W J W Z Cl) -j > r- J W O CO CIO2 C~ V- � 0 V- 00 N O r- (0 p 0 O p O M O F- r- m _ p w Q W 0 d W Z H p ? U W p Q a0 w� } J J z O J J O W J J Q Z Q LL Q (" ° g ° °Q Z < Z W LL Q m CD W W W W7 JO O O Q Oa a� W Z)ao O 2U H 0U vZ NQW w a 0 o Ow -C 2 0 N O t0 W ANIMAL CONTROL REPORT FOR: June 2003 Steve Alexander, Jackie Misuraca and Moises Rodarte Animal Pickups YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 03 DATE 02 HANDLED DATE 03 DATE 02 Does Alive 31 196 187 Bite Reports 4 17 23 Dead 5 37 34 Animal Trap OTI 5 25 7 Set Ups 6 47 35 Cats Alive 23 116 126 Cruelty to Dead 6 49 41 Animals 2 3 2 OTI 1 1 1 Other Animals Alive 8 56 74 Vicious Animal Dead 5 36 46 Restraining 0 0 2 OTI 0 1 0 TOTAL ANIMALS Special Hour Patrols 1 9 14 Alive 62 368 387 Zoning 0 7 6 Dead 16 122 121 Lost/Found 45 234 202 OTI 6 27 8 Animal Rescue 0 12 8 Outside Agency 0 2 0 TOTAL ANIMALS REMOVED City Reclaims 15 86 62 Other 14 104 117 84 517 516 TOTALS 87 521 471 VIOLATIONS: NO OWNER WARNINGS CITATIONS Dogs at Large 33 0 11 Noise Disturbance 1 1 2 Defecation Removal 0 0 0 License Violation 0 0 15 Other 0 0 0 MONTHLY TOTAL 34 1 28 YEAR TO DATE 136 15 253 TOTAL MONTHLY INCIDENTS HANDLED: June 03: 234 June 02: 206 TOTAL YEARLY INCIDENTS HANDLED: June 03:1442 June 02: 1317 CODE COMPLIANCE STAT REPORT FOR June June 03 YEAR TO DATE 03 YEAR TO DATE 02 ABATEMENTS: Nuisance Abatements Started 94 Weed Abatements Started 7 Vehicle Abatements Started 76 Dwelling Abatements Started 0 TOTAL STARTED 177 TOTAL COMPLETED 193 Case Followups 469 Home Occupation Inspections 7 Business License Inspections 0 Garage Sale Permits Issued 133 $1,330.00 Garage Sale for June, 2003. 762 901 72 85 382 445 5 17 1221 1448 998 1279 2638 1797 77 56 1 0 891 778 pmM M m M m M 60 0 0 0 0 0 v co N N N N N N N 13 ycococo0arn 1N`NN\ Laaaaw (� O Z_ H Z O— (� LLJ J Z p D za o_z OC�w wU W Z ��1-U J > Z C7 0z�w�"oW 000ozZp mfnWO�HIY Q~mW vvco0 0MO_jw0F' O N Ln 0 In O .- LnMOO�OL�O M�-NNMNOD CCO�f`f`t`� t0Ol-r-l`c0 �00000rno 07 ] M A M A A A A 0000000 N N N N N N N 0 0) 0) 0) 0) 0) 0) m r l0 r M UUUUUUU H H H H H H H _Z Z_ Z_ Z_ Z_ Z_ •ZZ p»» m p .c C1 C1 C1 C1 C1 U CJ F- W WW1 LLJ Z IX Z F- WQit QQ0Q0 W222I-m3: U-cc QQ0m J d p p z o w Q Z Z z= z O �i>>>Qa.< QQQ�� V 0�V-� ON 00 r• r` vc0 co _OM�03LLtLLv00 } Z Z a O m O Q z w 0 U Z > U p O W � W UCl) J p w p 0 J co a) m Z W O 2UwzIx a �<0 < W = v d-�M U co V-j CO — co (n0 0 zFnvi LU Im u):;c<w o cN m C_j z�- < a w- W w Um� �IQ> 3aa15O~0�� a> Q M O N M W a N N0 =IN0000L ACo .00000�00 �—Q DEPARTMENT REPORT: 5 INCOUOMTM OF T T0: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR U DATE: JULY 22, 2003 SUBJECT: DEPARTMENT REPORT FOR THE MONTH OF JUNE Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of June. COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT J U N E 2003 PROJECT DESCRIPTION CUP'S 1 submitted Development Agreements 0 submitted Environmental Assessments 1 submitted Fugitive Dust Control 0 submitted General Plan Amendment 0 submitted Lot Line Adjustments 0 submitted Minor Adjustments 1 submitted MUP's 5 submitted Parcel Maps 0 submitted Parcel Mergers 3 submitted Sign Permits 4 submitted Site Development Permits 3 submitted Specific Plans 0 submitted Tentative Tract Maps 3 submitted TUP's 6 submitted Zone Change 0 submitted Zoning Code Amendments 0 submitted Q NNN CO CD 000 CO CD CO UUU aaa. cI -� O 2p N CU i > O+r c L- O oi-a.0 00LO >% = O �Q UU O0 N O O Q 0a. CUC M I I CU , OMMM �OOp MLONO I NNN Md'� JUUU Qaa.UCf) N N 0 >'0 CLCU c 0m cM v I O I cM MOO MAN 100N d'qt JUU Qaa. 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Senior Center Attendance artici ati Participation Variance Meetings Meetings 2003 2002 2003 2002 Senior Activities ACBL Bridge 146 142 4 4 4 Bridge, Duplicate/Social 397 304 93 18 14 Ice Cream Social 15 23 -8 3 3 Monthly Birthday Party 32 24 8 1 1 Monthly Luncheon 74 55 19 1 1 Movie Time 51 48 3 8 8 Putting Contest 12 8 4 2 1 Seminars 5 13 -8 1 1 Senior Activity Total 732 617 115 38 33 Senior Leisure Classes Arts and Crafts 26 24 2 4 4 Ballroom Dance 10 28 -18 4 3 Ceramics 14 13 1 4 4 Computer 60 39 21 17 5 Dog Training Class 6 9 -3 4 3 Exercise 47 40 7 13 12 Golden Tones 66 0 66 4 0 Knitting 9 0 9 1 0 Quilting 32 27 5 4 4 Rug Hooking 1 6 -5 1 3 Sketching/Drawing 7 0 7 4 0 Tai Chi 11 5 6 4 3 Tap Dance 10 0 10 8 0 Watercolor 11 0 11 4 0 Woodcarving 19 13 6 4 4 Writing for Life 1 0 1 3 0 Yoga 8 37 -29 2 7 Senior Leisure Classes Total 338 241 97 85 52 TOTAL SENIOR PROGRAMS 1070 858 212 123 85 Senior Services AARP "55" Course 34 36 -2 2 2 Bono's Mobile Office 6 0 6 1 0 FIND Food Distribution 295 310 -15 4 4 I.I.D. Energy Assistance 88 27 61 8 8 I.I.D. Energy Assistance/No fee 8 5 3 2 3 Legal Consultation 5 1 4 1 1 Medicare/Hi Cap Consultation 3 2 1 1 1 Volunteers 28 35 -7 n/a n/a TOTAL SENIOR SERVICES 467 416 51 19 19 SENIOR CENTER TOTAL 1537 1274 263 142 104 DEPARTMENT REPORT: S / T ia�Q'c 0 4 I.Nm RM1=44�CfiS �cIW w5l' OFF TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: July22, 2003 RE: Public Works/Engineering Department Report for June 2003 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks T mothy R. JQn sso , P ublic Works irect City Engineer 4.13 Y 0 O U) N W LU CY W M N (O (O r r U') N r r I N !' I Cl) M M T CO! T Sw 0 � O T �i. 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C �E zp..p `�0-0 crn 0c o rn=0-) ° o+ �� ' yc *J M a 'n c M a cc 'a IL yn cE0 c oL pUn O . 0 O o pUn a +� H °� i�a o Wa) pUoO o vN Z O M M 0 c c v o o E E O oc �. t M M '0 c O O N O O O O O � � M z C� C as O O O m .c IA o W b- LU N }? Cj 0 p ,(a 0 -7 o aD 0 N rn O O O a V N o m o 0o W C7 °� m M p CY)M M M O m Q � N O to J a o O N o o H O L- n3 Q 0 N v W y > i CD y 0 v Q UJ 0 a) ' a ON cn��O N J >- N Co cQ oC c �co EQ z a ca EZ E (5 L- Z a M >`Q, c> > C) v N -o . a? a o o o Cl)u- a� o• 'o a a s 'o U. J �CL M � �� %, J MONTHLY SUMMARY OF PUBLIC WORK TASKS MONTH OF: June, 2003 Employee's Hourly Labor Breakdown Crew#1 Crew #2 Crew #3 Maint. Mg. Code Activity 4 Men 4 Men 1 Man 1 Man Total 1000 Policing/Inspection 39 15 19 23 96 01t Hole -Repair/Patching 15 22 2 0 39 �10-02+Crack/Joint-Repair 2 2 1003 Pavement Marking/Legends 0 0 0 0 0 1004 Pavement Marking/Striping 0 1005 Curb Painting 0 0 0 0 0 1006 Other Traffic Controls 22 4 0 0 26 1007 Curb & Gutter Repair/Const. 3 0 0 0 3 1008 Other Concrete Repairs/Const. 0 31 0 0 31 1009 Street Sign Install (New) 8 6 0 0 14 1010 Street Sign Repair/Maint 18 17 7 0 42 1011 Debris Removal 16 7 2 0 25 1012 Right of Way Maint. 50 45 2 0 97 1021 CLEAN Catch Basin Inlet/Outlet 4 87 4 5 100 1022 Rondo Channel Outlet/Vault 72 0 0 6 78 1022A Desert Club Outlet/Vault 0 9 0 1 10 1023 Retention Basins Repair/Maint. 95 38 0 14 147 1024 Gutter/Median Sand Removal 0 0 3 0 3 1025 Street Sweeping (Machine) El38 0 0 0 138 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 8 0 8 1028 Dust Control 0 0 1029 Flood Control 0 8 0 0 8 1031 Parks/Retention Basins Inspection/Clean- 0 go 3 2 14 1041 Mowing/ Weeding, Shrubs & Tree Trimmi 1 0 0 0 1 1051 Landscape/Irrigation Contract Manageme 0 0 32 10 42 1052 Lighting/Electrical Contract Management 0 0 16 10 26 1061 Small Tools Repair/Maint. 2 0 2 0 4 1062 Equipment Repair/Maint. 4 5 0 0 9 1063 Vehicle Repair Maint. 13 5 0 0 18 1081 Trash/Litter/Recycable Removal 6 15 0 0 21 1082 Vandalism Repairs 0 16 6 0 22 1083 Graffiti Removal 30 20 21 1 72 1084 Maint. Yard Building Maint. 0 40 0 2 42 1085 Seminars/Training 38 32 8 24 102 1086 ISpecial Events 0 4 0 0 4 1087 Citizen Complaints/Requests 5 57 10 0 72 1088 Meeting 8 21 0 14 43 1089 1 Office (Phone, paperwork, reports, Misc.) 11 29 7 34 81 SUBTOTAL 598 544 152 146 0 1440 1091 Over Time 24 21 1 0 46 1094 Jury Duty( 0 1095 Sick Leave 10 26 0 8 44 1096 Vacation 8 14 8 6 36 1097 Holiday 0 0 0 0 0 1098 STD (Short Term Disability) (S. Kochell) 24 0 0 0 24 1099 AWP (Adolfo) 0 56 0 56 SUBTOTAL 66 117 9Ej 206 TOTAL HOURS 664 661 161 1646 TOTAL MILES 2487 3356 612 6913 DEPARTMENT REPORT: CITY OF LA Q UINTA POLICE DEPARTMENT MONTHL Y REPORT June 2003 " :, City of La Quinta La Quinta Police Department Captain John Horton, Commanding June 2003 Highlights (Numbers in parenthesis denotes number of calls for service that day) Sunday, 06-01-03 (23): No significant activity to report. Monday, 06-02-03 (49): No significant activity to report Tuesday, 06-03-03 (41): Deputy Heffley responded to the 46000 block of Dune Palms Rd, La Quinta to conduct a warrant service. He contacted Cecilia Figueroa, and learned she had a felony warrant for will full harm or injury to a child. Figueroa was arrested and booked into Indio Jail. Wednesday, 06-04-03 (46)• The La Quinta Set Team arrested Jayson Addington, for poss. of a controlled substance, and for making, issuing, or circulating unauthorized money at the 74000 block Gary Avenue, Palm Desert, during a probation search. Addington was found in possession of .50 grams of methamphetamine, 13 grams of marijuana, and $600.00 in counterfeit money. Thursday, 06-05-03 (75): Deputties responded to a spousal abuse call at the 51000 block of Eisenhower, La Quinta. The victim, Elia Azcala, was hit by her husband, Jose Martin. Martin was arrested and booked. Deputies responded to an assault with a deadly weapon and spousal abuse at the 54000 block of Ave Rubio, La Quinta. The victim, Thomas Benton, 48 years, had abrasions to his ear and right arm. Benton said that his girlfriend, Joyce Elaine Martine, 50 years, cut him with a picture frame and kicked him in the face. She was arrested and booked. Deputy Reynoso arrested Vincenza Roxanne Paterno for an outstanding assault with a deadly weapon felony warrant at the 54000 block of Avenida Rubio, La Quinta Friday, 06-06-03 (63): Deputy Burns arrested Emilio Cortes, 28 years, of Palm Desert at the Home Depot in La Quinta for grand theft. Apparently, Cortes had loaded over $1,000 in merchandise including a lawrunower onto a flat bed cart and exited the business without paying. Cortes said that his brother was supposed to pay, however, a search of the business failed to locate the brother. Cortes was booked into Indio Jail for grand theft. Saturday, 06-07-03 (50): At 0335 hours, Deputy Drafton responded to the Shell Gas Station on Hwy. 111 and Dune Palms, La Quinta, in reference to a petty theft that just occurred. Upon his arrival, Deputy Drafton interviewed the suspect, Arthur Montoya, of La Quinta who said that he and a friend didn't have any money to buy beer, so they decided to go to the Shell station to steal some. After entering the store, Montoya grabbed two 18 packs of beer and ran out the front door. The clerk, Benson Said, ran after Montoya and caught him. Montoya was booked into Indio Jail for burglary. Deputies from La Quinta P.D. arrested Antonio Alcaraz, 27 years, of La Quinta for spousal abuse at the 78000 block of Miles Ave. Victim was, Maria Baturoni, 32 years. Deputy Burns responded to Eisenhower Medical Center in reference to a report of an injured teenager who had fallen from a vehicle in La Quinta. Apparently, 12 year old Raymond Leon, of La Quinta was helping his mom move a large doll house from a garage sale on Wakefield several houses from his. They were carrying the dollhouse in the bed of a truck. While Raymond was holding it the wind picked up, and knocked the dollhouse over throwing him from the truck. Raymond suffered a skull fracture, and was taken to Loma Linda The investigation is continuing. The mother was cited for allowing an unlawful rider. At 1923 hours, Deputy Speir responded to the 79000 block of Morning Glory in reference to a seventy-nine year old Albert Bensadoun being reported missing. His wife Sarah said he left at 1300 hours to go shopping at Trader Joe's in Palm Desert and never returned. An A.P.R. was sent out. Sunday, 06-08-03 (60): Deputy White arrested a female Juvenile for assaulting her mother. The mother placed her daughter under citizen's arrest and she was transported to Juvenile Hall. The juvenile is the daughter of a Deputy from the Palm Desert Station. He was present during the arrest and supported his ex-wife's decision. Monday, 06-09-03 (46): No significant activity to report. Tuesday, 06-10-03 (83): Deputy Reeves responded to Banner Mattress reference a domestic violence call. Upon arrival, he found the lights to the business off and the front door open. Deputy Reeves entered and saw a male and female wrestling on the floor. Deputy Reeves detained both parties, later learning that Donna Cervantes drove from Upland to assault her ex-husband Her ex-husband was identified as Octavio Cervantes, an employee at the store. Octavio sustained minor scratches during the altercation. Donna was booked into Indio Jail for spousal abuse. Wednesday, 06-11-03 (65): At 2205 hours, Deputies from the Palm Desert CCATBSU team arrested Jason Devinny, 23 years, of La Quinta during a vehicle burglary in the La Quinta Cove area. A search of Devinny's residence revealed stolen property from recent vehicle burglaries in La Quinta. Thursday. 06-12-03 (72): No significant activity. Friday. 06-13-03 (56): At 1630 hours, Deputy Reynolds arrested Billy Franco, for possession of a controlled substance during a vehicle check at Ave. 54 x Jefferson, La Quinta. Saturday, 06-14-03 (54): Deputy Henley arrested a juvenile for false registration tags at Eisenhower and Avenida Fernando during a traffic enforcement stop. The juvenile was released to his parents at the scene. Deputy Heflley will be filing this case with juvenile probation. Deputy Lewis arrested Joel Ceja for battery on spouse at the 53000 block of Avenida Alvarado, La Quinta. During a family disturbance, Ceja allegedly assaulted his girlfriend. Ceja was booked into Indio Jail. Sunday, 06-15-03 (60): Deputy Bolton responded to the Hyatt Grand Champions Resort / Hotel in Indian Wells reference an attempted carjacking occurring in the City of La Quinta. Deputy Bolton met with the victim, Francisa Gutierrez and learned the following: At about 0845 hrs this morning, Gutierrez was at the USA gas station located at Hwy I I I and Dune Palms. While pumping gas into her vehicle, a Hispanic male approached and attempted to take her car keys from her. After a brief struggle, the suspect fled the area, headed northbound from the gas station. Gutierrez sustained bruises to her left arm, left knee and scratches on the left breast. The suspect was not seen in possession of any weapons. The suspect was described as a HP -AA, 30 years old, 5'07" tall, 150 lbs, with black hair, brown eyes and a mustache. He was wearing a white polo shirt, black levi shorts and brown work boots. The area was checked but the suspect was not found. Monday, 06-16-03 (57): Deputy Quintero responded to the 54000 block of Avenida Rubio, La Quinta. reference a restraining order violation. William Keifer said his father's ex -girlfriend; Vincenza Patemo was at the location in violation of restraining order. This is the second violation within a week. Patemo was arrested and later booked at the Indio Jail for willful violation of a court order. Tuesday, 06-17-03 (78): Deputy Drafton responded to the 51000 block of Avenida Martinez, La Quinta reference a domestic dispute. Deputy Drafton contacted Melissa Rykschroeff who stated she had been assaulted by her boyfriend, Jorge Gudiel. During the assault, Gudiel struck their 1-year-old son on the forehead. Gudiel was arrested and booked into Indio Jail for spousal abuse and willful harm or injury to a child. Wednesdav, 06-18-03 (63): At 0515 hours, Deputy Wedertz located a juvenile, and Casey Hulet, both of La Quinta walking with flashlights at Avd. Villa and Calle Durango. When Deputy Wedertz turned to contact the subjects, they fled into the yard of a residence. Deputy Wedertz drove around the area, but was unable to locate the subjects. Deputy Wedertz then parked his unit and walked around the area on foot. Deputy Wedertz located the subjects coming out of the courtyard of a residence, and detained them. Both subjects were sweating profusely and displayed objective symptoms of being under the influence. During a consensual search of the subjects, Deputy Ervin located gift certificates belonging to someone else. During the field interviews, both subjects confessed to committing 30 vehicle burglaries in the cove area. The subjects then told Deputy Wedertz and Deputy Ervin where they had hidden the stolen property. Deputy Wedertz transported both subjects to the Indio station for further interviews while Deputy Ervin recovered the stolen property. Investigations and the La Quinta Set team were notified. Thursday, 06-19-03 (83): At 2346 hours, Deputy Hernandez responded to the Beer Hunter in reference to a public intoxication. When Deputy Hernandez arrived, he learned that Robert Teaney, of Cathedral City had been drinking to the point of inebriation. The Beer Hunter employees had called a cab for Teaney and his two children 4 years and 7 years; however, Teaney was unable to tell the cab driver where he lived. When Deputy Hernandez spoke with Teaney, Teaney refused to tell Deputy Hernandez where he lived, or where his children's mother lived. Deputy Hernandez had Cathedral City P.D. go to Teaney's address of record, but the residents did not know Teaney. The children were given to CPS for safekeeping, and Teaney was booked into Indio Jail for public intoxication and willful harm or injury to a child. Friday, 06-20-03 (73): At 0635 hours, Deputy Drafton responded to the 52000 block of Avd. Herrera in reference to a disturbing the peace. Deputy Drafton arrested James Docken, for outstanding warrants for driving with a suspended license and a driving under the influence. Docken was booked into Indio jail. Saturday, 06-21-03 (55): Deputy Drafton and Deputy Ervin responded to the 78000 block of Bayberry Ln, La Quinta, in reference to a burglary that just occurred. A witness observed a Hispanic male adult, now known as Jesus Rodriguez, of Coachella break into a truck parked in the driveway. Rodriguez used the garage door opener from the truck to steal approximately 10 power tools and three toolboxes full of tools. Rodriguez then got into a beige Toyota Corolla driven by Vanessa Ortiz, of Coachella and fled the scene. After the suspects left, the witness immediately woke up the residents at the 78000 block of Bayberry, and then called 911. Deputy Garcia heard the call over the radio and responded to the registered owner's address at the 49000 block of Hibisco. As Deputy Garcia approached the residence, he located the suspect vehicle and followed it to Ave. 50 and Harrison. Deputy Garcia and Deputy Alfaro performed a high -risk vehicle stop and arrested both Rodriguez and Ortiz. All of the stolen property was recovered from the car. Deputy Drafton transported the victim and witness to the location of the traffic stop. The victim identified his property, but the witness was not positive in his identification of Rodriguez. Both suspects were transported to Indio station for further investigations. During the interviews, Ortiz confessed to driving Rodriguez to La Quinta to commit the burglary. Rodriguez refused to admit any involvement. We had Deputy Alfaro responded to the 49000 block of Hibisco and speak with Irene Monroy, Rodriguez' girlfriend. Monroy admitted to Deputy Alfaro that Ortiz and Rodriguez had borrowed her car to go to La Quinta to find a home to break into and steal property. Both Rodriguez and Ortiz were booked for conspiracy and burglary. Deputy White and Deputy Orr went of the 53000 block of Ave. Mendoza, La Quints, to served felony warrants on Julio Anaya. Contact was made with the sister and mother of the suspect. Mother denied that he was in house. Mother went to the back of house and was returning to front when the sister gave consent to search. White encountered a locked door at bedroom. Mother said it was her room but that she did not have key. When asked how and why it would be locked if she did not have key, she shrugged. Deputy White gave a loud announcement that he was LQPD and ordered Anaya to open the door. White then heard blinds parting and a window opening. He forced the door open and saw Anaya fleeing through the window. He was taken into custody by Deputy Orr who was waiting outside. Anaya was booked into the Indio Jail for three felony H&S warrants. His mother, Nibia Celaya was booked for accessory. -. I'l c _l Sunday, 06-22-03 (45): Deputy Krachman responded to Avenida Carranza cross of Calle Sonora, La Quinta, reference an assault in progress. Able Mendoza assaulted Johnny Carrera by punching him in the head and body. Mendoza was extremely intoxicated and the reason for the assault is unknown. He was booked into Indio Jail for battery and public intoxication. Deputy Zamora responded to the La Quinta Wal-Mart reference a domestic battery. Deputy Zamora learned that Damien Reyes was shopping in the store with his girlfriend when his wife confronted him. Natalia Reyes assaulted Damien's girlfriend upon finding the two shopping together. Damien responded by assaulting his wife. He was booked into Indio Jail for battery on spouse. Monday, 06-23-03 (45): No significant activity to report. Tuesday, 06-24-03 (50): No significant activity to report Wednesday, 06-25-03 (59)• No significant activity Thursday, 06-26-03 (51): No significant activity Friday, 06-27-03 (63): Deputy Adams arrested Steven Silva, 30, La Quinta, for driving under the influence. Saturday, 06-28-03 (42): Deputy Reynolds responded to the 79000 block of Sierra Vista, La Quinta, reference a domestic dispute. Deputy Reynolds learned that the dispute involved Louie Gutierrez stealing his wife's vehicle. While at the location Gutierrez returned with the vehicle. After a short foot pursuit and being sprayed with O.C., Gutierrez was arrested and booked into Indio Jail for vehicle theft and resisting arrest. Deputy Reynolds arrested Richard Aickman for public intoxication at Washington St. and Fred Waring Dr., La Quinta. Sunday, 06-29-03 (61): Deputy Morton responded to the 78000 block of Villa Seville, La Quinta reference a report of a domestic dispute. Upon arrival, Deputy Morton learned that a female juvenile physically assaulted her mother and stepfather. Both parents placed their daughter under citizen's arrest and she was booked into Indio Juvenile Hall. Monday, 06-30-03 (55): No significant activity to report. Total calls for service: 1723 La Quinta Police Department Special Enforcement Team Monthly Report June 2003 (Sgt. Kevin Vest, Dep. Shaun Myers, Sr. Dep. Ken Black, Inv. Jim Armstrong) The following is a summary of the Special Enforcement Team activities for the month of June. Ongoing Investigations 3 Probation Searches 3 Parole Searches 0 Arrests/ Filings 7 Vehicle checks 15 Business Contacts 6 Investigation assists 5 Arrest Warrants Served 2 Arrest Warrants Attempted 3 Programs 2 Pedestrian Checks 2 Crime Prevention Hours 20 Bar Checks 0 Back-ups 2 Follow-ups 15 Search Warrants 0 Meetings 1 Recovered Stolen Property 0 Citations issued 1 Surveillance's 5 Property Checks 0 Civil Commitments 0 Bicycle Time 0 Training Hours 0 Illegal Drugs Seized 13.7 grams Total Mileage: 810 miles Noteworthy Accomalishments: La Quinta SET arrested Jayson Addington on two separate occasions for possession of methamphetamine and for a felony warrant. La Quinta SET conducted a week long surveillance on possible suspects of the recent vehicle burglaries that have occurred within the city. La Quinta SET conducted follow-up investigations on arrests made by Deputy Wedertz, leading to the return of numerous items of jewelry to its rightful owner. The items identified as stolen were valued at about $21,000.00. As a result of the follow-up investigations there have been approximately 50 vehicle burglaries solved, as well as several grand thefts and petty thefts from vehicles. CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT June 2003* SCHOOL: LA QUINTA MIDDLE SCHOOL / LA QUINTA HIGH SCHOOL Deputy: Robert Brooker School Session: June 1st through June 30", 2003. HIGHLIGHTS: • This period of time included the end of the school year at La Quinta Middle School and the beginning of summer school at La Quinta High School. • The last weeks at La Quinta Middle School were uneventful, with class trips and promotion, culminating the school year on June 11''. • At La Quinta High School, summer school began on June le • Since the beginning of summer school there has been three students caught by school security in possession of marijuana. Those students were arrested and released to their parents. There have been a couple incidents of upperclassmen picking on incoming freshmen and non -students coming on campus to cause problems. LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS June 2003 Prepared By: Deputy Dave Adams Speed Violations 39 Lane Change Violation 0 Tows 1 13 Fail to Yield 1 0 Seat Belt Violations Q1 Injury T/C U urning Violations 1 0 DUI Arrests © Non -Injury T/C Stop Sign Violations 1 2 J Cut Traffic for Citation Suspended DL 10 ignal Light Violations I 1 Cut Traffic for Collision 10 Non -Moving 1 23 Child Seat Violations I 1 I Warnings 0 I Fatal T/C 1 0 HIGHLIGHTS 061503- Misd. Warrant served. 061903- Misd. Warrant served. 062003- Non -injury T/C @ Caleo Bay and Lake La Quinta. PCF 21804(a) VC. 062503- Non -injury T/C @ Avenida Diaz and Calle Arroba. PCF 22107 VC. 062603- Major injury T/C @ Ave. 52 and Avenida Bermudas. PCF 21453(a) VC. 062703- Hit & Run @ Madison and Ave. 58. PCF 21658(a) VC. 062803- Hit & Run T/C @ Hwy 111 and Washington St. PCF 21703 VC. **Note** Deputy Alvarado was absent the entire month of June. He was assigned to Motorcycle Instructor School, and training Deputy D. Smith in the city of Coachella. Deputy Adams was away the first week of June for the LAPD Motorcycle update training and MFF training. He also attended several day courses at BCTC for Defensive Driving and Force Options. He was also assigned to train D. Smith in Coachella prior to Deputy Alvarado completing Motorcycle Instructor School. Riverside County Sheriff's Department EXPLORER POST 503 PROGRAM REPORT June 2003 RIVERSIDE COUNTY SHERIFF'S DEPARTMENT INDIO STATION 82695 Dr. Carreon Blvd. Indio, California 92201 Submitted by Explorer Post Advisor Andy Gerrard There were 4 training meetings for Post 503 Explorers during June (4, 11, 18, and 25). The meetings covered physical training, defensive tactics, marching and formation training, Penal Code review and testing, 10 and 11 Code review and testing, and building searches. Andy Martinez handled the physical training, testing, Penal Code instruction, marching/formation training and building searches. Investigator Eller led the defensive tactics training. The Explorers enjoyed one pizza dinner at the Indio Station after the June 25 meeting. It's amazing how many Explorers (almost everyone on the roster) attend a meeting when it ends with a pizza dinner. Post 503 Captain Moises Andrade and Explorer Rick Zendejas volunteered and assisted with the Riverside County Sheriffs Department Finding Our Way Youth Camp at Forest Home Camp in Forest Falls. During the June 6-8 camp, Moises Andrade and Rick Zendejas did great jobs assisting 27 at risk environment youth with the crime prevention, goal setting, stay away from drugs, and career choices program. One upcoming event is the Riverside County Sheriffs Department 2003 Explorer Academy. The academy is scheduled for August 4-7. Twelve Post 503 Explorers are preparing to attend the above described academy. City of La Quinta Community Oriented Policing Office and Volunteers Report June, 2003 �-�• 7f%�z%..,;� --«ear= �4Xit''�.�t-r ..K �pJa-. �,K'ft .�*'.'e. ti *' . �6+�"'.""' Highlights: • The volunteer program presently has five volunteers who have completed their training in Indio and are staffing the La Quinta office. • Two more are in the background process and will soon be completed. As many as five additional volunteer packets have been distributed. • The volunteer manual has been completed and is being studied by the volunteers now. There is ongoing training in all areas covered. • One volunteer makes the Crossroads Collision Database entries and has been entering all La Quinta traffic collisions and traffic citations into the system from the COPS Office. • This month four volunteers certified for the California Law Enforcement Telecommunications System (CLETS) and will be trained on the La Quinta computer system to assist the La Quinta Deputies in searches and other program functions. • Future training will include radio transmission. • Fingerprinting for children and bicycle registration programs are being developed by the volunteers. • Approximately 171 hours of volunteer time were recorded in June. • Approximately 168 walk in request were handled in the COPS Office. �y�yyriytl►L.d�bVti;�rv�via�,rt', ' d . �=. �b , .•. '. y , - Y _ i1�Y � fit'.,. ^ 9 •, , r.. ��_ .rr .r+x .rta'.� ,+� �n.yr`..� •mow• �sa..v.•� �� ¢.. - S:'r y? ..t1 CITY OF LA QUINTA MAY CRIME COMPARISONS CRIME MAY 2003 MAY 2002 YTD (03) YTD (02) HOMICIDE 1 0 1 0 RAPE 2 0 5 4 SEX CRIMES (FEL) 3 2 8 5 SEX CRIMES MISD 1 2 3 8 ROBBERY 1 1 12 9 ASSAULT (FEL) 13 9 43 56 ASSAULT MISD 21 20 89 84 BURGLARY 62 63 288 276 VEHICLE THEFT 11 14 48 64 THEFT (FEL) 28 38 121 144 THEFT MISD 42 41 177 246 VANDALISM MISD 24 34 141 138 DOM. VIOLENCE 16 13 60 64 NARCOTICS 8 6 28 43 DUI 8 21 24 63 T/C NON -INJURY 27 64 146 287 T/C INJURY 1 9 25 37 T/C FATAL 0 0 2 0 TRAFFIC CITATIONS 269 447 1618 1893 2003 STATISTICS DO NOT INCLUDE ATTEMPTS I I II] I I I I I I 1 _`/ , I I _ r I I 1 I I 1 I 1 I I I I I I I I 1 I I I I I I I r- , I I I I I I I I 1 I I I I I I CM C0 N O I I I I I I I I I I I I I 1 I I I I I 1 I I 1 I I I I I M I I I 1 I I I I 1 I I 1 I I I I I I I I I 1 I I I I I I I I I I 1 I I I I I 1 I I I I I 1 I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I N I I i I I 1 I i I I I I I I I I I I ' CM 1 I I I I I I i I I I O I I I 1 I I I I i t I I I I I I I I N I I 1 I I I I I 1 I I I I I I I I I I I I I I 1 I 1 I I 1 I I I I I I I C) I I 1 I I I I I 1 1 I I I I 1 I I I I I I I I I I I I I I I O O O O O O O I` CO lf') q�t C'7 N qr- !�9 w F- tz w 2 H w D m LL J D N Q Of w m m X w U) w a 9 w U_ O T Z W M t O r N i Q � � z W Q w a_ U - w 2 OIr- U w Q � O z Q � w Q J , I I I I I I I co \ 1 I I I I I M 1 I W I I I I c0 I N I 00 00 N I I I I I I I I I I I I I I I I W I I I I L/1 I Y� I I I I I I I I I I I I I I I I 1 I I I I I I VI I I I I i I I I I I I I I I I I I 0) I I I I I N I I i 1 I I I I I I I I I I I I I I I I I I I I cow I I I I I I I I i I I 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1/1 Y� I I I I I I I I I I 1 I I I I I 1 I t I 1 I i 1 I I I CM CM N N � r' w H r w w g D m J D Q N� w m m w C/) w 2 X w U) w a w U_ O m i 0 N Q 75 z 0 F- 00 01-0 - U) 0 w 2 ly- �C, m U) U ' LLJ 0 ,- Q N 0 V � � O cV Z O tjL'V 1i o r N W "t _ V— H �Ci C W •- = N F- �v� M N 0 0 0 0 N N Q Q I I I I I I I I I 1 I I I I 1 I I I I I I I I I I I I I I I I 1 I I I I I I I 1 I I I I I I I I I I N I I I I I I I I I t I I I I I I I 1 I i I I I I I I I I I I i I I I I 1 I M 1 1 I I I I I I I I I I I I I I I I I 1 I I I I 1 I I I I 1 I I I I I I 1 I I I I I I I I I I I I I I I I I I I A N M I I I I I I 1 I I 1 I I I I I I I I I I I I I I I I I I I I I I 1 I I I I 1 I I I I 1 I I 1 N I I I I I I I I I I I I I I 1 I I I I I 1 I I I I O I I I I I I I I 1 I I I I I I 1 I I O 1 1 I I I I I I I I I I I I I I I I I I I I CD I I I I I I I I I I I I I I I I 1 I I I I I I I I P1 i 1 1 I I I I I I I I I I I t I I I I I 1 I I I I I I I I \Y I I I I 1 I 1 I I I I I I I I I I I A I cf- w 0 w V Q U w J U w J w O J O J 1.L Cw G O U J _Q F- Z w w Ix Ln o Ln o Ln o Ln o M CM N N T- T- C U G O�- - oU) N Q LL Q U) W w U O w > Q w� Q W ry Oa J li J J Qw � U � O Oo Q z� o� � U) z aw 0 0 0 0 0 o LO oo LO N V- V M Z0 N W Q U U� � Q W w � r1 L CrO pC/) 3: J Q IL _ oLL J z w LLI a a_ 75;w 0� 0 L) > ry c �cz V / 0 _r_ ` 1 M N o O 00 N N 00 H H O 00 C0 mot' N O cM O O N Q U Q U_ LL U- j/Q i..V1 F- LL 0 z � 0^j v 000-01 Q S_ 0 U M N cc 0 0 N N Q Q I I 1 1 1 i I I I I I I I I I I I I I O I I I 1 I I 1 I I I I I I I I I i I I I I I I 1 I I I I I I I I O I I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I 1 I I I 1 I I I 1 I I I I I I I I I I I I I I I 1 1 I I I I I I I I I I I I I i I I I I I I I I I I I I 1 I I I I I i I I I I 1 I I I I I ! ♦' I i I I I I 1 I I I I I I I I I I I I I I i I 1 I I I I I I i I I 1 1 1 (V I I I I I I I I I I I I I 1 I I I I T I I VJ to I I N I I , I I I O O O O O LO q' M 04 V— z 0 z U z O Q U CU LL LL Rol o CITY OF LA QUINTA DISPATCH INFORMATION / MAY 2003 TYPE OF CALL RESPONSE TIME MINUTES NUMBER OF INCIDENTS EMERGENCY 0 0 ROUTINE 8.2 1117 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF'S DATA WAREHOUSE AVERAGE. RESPONSE TIME REPORT '7 I OF9 COUNCIL/RDA MEETING DATE: .Iuly 22.2003 AGENDA CATEGORY: ITEM TITLE: YMCA Art Wall Presentation Artwork by La Quinta YMCA Preschool Students Mohammad Abdelhalim Travis Albright Tristan Baker Shawn Barnard Haley Buttles Maria Calderon Maritza Cubillas Jeremy DeRenard Thomas Emison Samantha Espinoza Daniel Fisher Katelynn Gilbert Alexandra Gonzalez Rayann Lopez Sergio Luna Samuel Magdaleno Ethan McClain Nathaniel O'Connor Natasha Olivos Alyssa Pavia Juan Reatiga Andres Rosas Sophia Samonte Alexis Shriner Christian Valdez BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: PRESENTATION: P2 4 OF I1Tti9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: Public Meeting/Hearing on Landscape and Lighting Assessment District No. 89-1, Fiscal Year 2003/2004 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council confirming the diagram and assessment for Landscape and Lighting District No. 89-1, Fiscal Year 2003/2004, pursuant to the Engineer's Report. FISCAL IMPLICATIONS: The anticipated revenues identified in the Engineer's Report reflect assessments totaling $808,859.13 in Fiscal Year 2003/2004. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On July 1, 2003, the City Council adopted the following resolutions: • Resolution No. 2003-045 (Attachment 1), approving the Preliminary Engineer's Report for Landscape and Lighting Assessment District No. 89-1, Fiscal Year 2003/2004 • Resolution No. 2003-046 (Attachment 2), declaring intention to levy annual assessments for maintenance and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide Landscape and Lighting Assessment District No. 89-1, and giving notice thereof. S:\CityMgr\STAFF REPORTS ONLY\PH1.doc The Engineer's Report is required by the Landscape and Lighting Act of 1972 and must include the following information: 1. A description of the services to be provided throughout the District; 2. Total costs necessary to provide all services described in the Engineer's Report; 3. A diagram showing the boundaries of the District, including special benefit zones; and 4. An assessment schedule. The July 2003 Engineer's Report and parcel reconciliation prepared by MBIA MuniFinancial, provides the required information for the Landscape and Lighting District No. 89-1 for Fiscal Year 2003/2004. A copy of the report is on file in the City Clerk's office. The Engineer's Report projects the following for Fiscal Year 2003/2004 in comparison to the Fiscal Year 2002/2003 Engineer's Report: FY 2002/2003 FY 2003/2004 Citywide benefit zone Yes Yes Number of local benefit zones 6 6 Number of Equivalent Dwelling Units (EDU's) 22,330 22,721 EDU Rate $35.60/EDU $35.60/EDU District Revenue $794,923.24 $808,859.13 The actual assessment per equivalent dwelling unit (EDU) has not changed from the previous year. The Engineer's Report was completed in accordance with provisions set forth by Proposition 218, which was passed by the voting public during the November 1996 election. The proposed Landscape and Lighting Budget expenses for 2003/2004 total $1,974,410. This amount reflects the cost estimates for exempt landscape maintenance projects (within the road right-of-way and storm water retention areas) and non-exempt landscape maintenance projects (parks and facilities). The total cost for exempt projects within the Citywide Benefit Zone as indicated in the Preliminary Engineer's Report is $1,099,218. The proposed 2003/2004 budget of $1,099,218 for exempt projects includes $1,095,497 for the total citywide benefit zone and $3,721 for the North La Quinta Sub Zone expenses. As was the case in Fiscal Year 1995/1996 through Fiscal Year 2002/2003, staff proposes that the North La Quinta Sub Zones continue to be identified in the Engineer's Report and the expenses be funded from sources outside of the Landscape and Lighting Assessment District. S:\CityMgr\STAFF REPORTS ONLY\PH 1.doc 2 v (i" ( 1 Under the provisions of Proposition 218, in order to increase assessments within the Lighting and Landscape District, a public vote is required. Therefore, last year's assessment of $35.60 per EDU is proposed for the Fiscal Year 2003/2004 assessment. With the new parcel reconciliation, the estimated total revenue for the District is $808,859.13. The difference ($290,358.87) will be funded through the General Fund. The purpose of the Public Meeting is to allow affected property owners an opportunity to ask questions of the City Council and staff regarding the District and to provide public testimony regarding any proposed changes. No changes are proposed at this time. The purpose of the Public Hearing is to allow affected property owners an opportunity to submit written protests regarding the proposed changes outlined in the Preliminary Engineer's Report. Only after the Public Meeting and Public Hearing have been conducted can the City Council adopt assessment fees for Fiscal Year 2003/2004. Should the City Council receive testimony from the public through the end of the Public Hearing that warrants a change to the assessment level, the City Council can lower the assessment levels only without conducting a public vote. A reduction in the assessment level will impact the revenues necessary to fund the proposed Landscape and Lighting operational budget for Fiscal Year 2003/2004. If service levels are not adjusted accordingly, the General Fund would be required to make up the difference between the reduced revenue level and the proposed Landscape and Lighting operational budget. Pursuant to the City Council's goals for Fiscal Year 2003/2004, the Public Works Department will identify possible revenue sources and/or expenditure reductions to reduce the Landscape and Lighting District's burden on the General Fund. This will occur at a future Study Session. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council confirming the diagram and assessment for Landscape and Lighting Assessment District No. 89-1, Fiscal Year 2003/2004, pursuant to the Engineer's Report; or S:\CityMgr\STAFF REPORTS ONLY\PH1.doc '' 3 1. 2. Direct staff to adjust the Engineer's Report to reflect any changes approved by the City Council upon the conclusion of the Public Hearing. Should the City Council direct amendments to the Engineer's Report, dated July 2003, an amended Engineer's Report and the impacts of the amendments will be submitted to the City Council for approval at the August 5, 2003 City Council Meeting. Upon approval, the City Council will adopt a resolution confirming the assessment diagram and assessments for Fiscal Year 2003/2004, pursuant to the modified Engineer's Report. Any reduction in the assessment will result in a reduction of Landscape and Lighting District revenues available for Fiscal Year 2003/2004, requiring one or a combination of the following: • Supplement Fiscal Year 2003/2004 revenues with other fund sources, such as the General Fund; • Reduce services to reflect the reduced revenue levels; or 3. Provide staff with alternative direction. Respectfully submitted, n ona , P.E. d�imothy ublic Works Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Resolution No. 2003-045 2. Resolution No. 2003-046 T:\PWDEPT\COUNCIL\2003\July 22, 2003\PH1.doc 4 Jf:� RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2003/2004 ASSESSMENT DISTRICT NO. 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Pursuant to Chapter 3 of the Landscaping and Lighting Act of 1972, the City Council directed the City Engineer to prepare and file an annual report ,for Fiscal Year 2003/2004. SECTION 2. The City Engineer filed an annual report on July 1, 2003, and the City Council adopted its Resolution of Intention to Levy and Collect Assessments within Assessment District No. 89-1 for Fiscal Year 2003/2004 and set a Public Meeting/Hearing date of July 22, 2003 at the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California. Notice of the Public Meeting/Hearing was given in the time and manner required by law. SECTION 3. On July 22, 2003, a Public Meeting/Hearing for which notice was given was conducted at which every interested person was given an opportunity to object to the proposed assessment in writing or orally, and the City Council has considered each protest. SECTION 5. On July 22, 2003, the City Council found that written protests against the proposed assessment had not been made by owners representing more than one-half of the area of the land to be assessed. SECTION 6. The City Council hereby confirms the diagram and assessment as set forth in the annual report of the Engineer of Work and hereby levies the assessment set forth for Fiscal Year 2003/2004. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22 "a day of July, 2003, by the following vote to wit: 5 Resolution No. 2003- Landscape and Lighting Assessment District No. 89-1 Adopted: July 22, 2003 Page 2 AYES: Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 1 RESOLUTION NO. 2003-045 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE REPORT OF THE ENGINEER FOR FISCAL YEAR 2003/2004 IN CONNECTION WITH LA QUINTA LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 WHEREAS, the City Council of the City of La Quinta, pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code, did on June 17, 2003, order the City Engineer, Timothy R. Jonasson, P.E., to prepare and file a report in accordance with Article 4 of Chapter 1 and Part 2, Division 15 of the California Streets and Highways Code, commencing with Section 22565, for the Fiscal Year commencing July 1, 2003 and ending June 30, 2004 in connection with La Quinta Landscape and Lighting Assessment District 89-1; and WHEREAS, the City Engineer has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented the City Council such report entitled "La Quinta Landscape and Lighting Assessment District 89-1, Preliminary Engineer's Report" (the "Report"); and WHEREAS, the City Council has carefully examined and reviewed such Report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The Report, as filed, is hereby approved. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1 st day of July, 2003, by the following vote to wit: AYES: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None 7 Resolution No. 2003-045 Landscape and Lighting District No. 89-1 Adopted: July 1, 2003 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ATTACHMENT 2 RESOLUTION NO. 2003-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY THE ANNUAL ASSESSMENTS FOR CONSTRUCTION, MAINTENANCE AND SERVICING LANDSCAPING AND LIGHTING IMPROVEMENTS WITHIN THE BOUNDARIES OF THE TERRITORY INCLUDED IN THE CITYWIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 AND TO LEVY AND COLLECT ASSESSMENTS PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 AND GIVING NOTICE THEREOF WHEREAS, the City Council by its Resolution No. 89-9 initiated proceeding pursuant to provisions of the 'Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as "the Act"), for the formation of a Landscape and Lighting Assessment District designated "La Quinta Landscape and Lighting Assessment District No. 89-1," shall include all of the territory located within the boundaries of the City; and WHEREAS, the City Council desires to levy and collect assessments within proposed La Quinta Landscape and Lighting Assessment District No. 89-1 for the Fiscal Year commencing July 1, 2003 and ending June 30, 2004 to pay the costs and expenses of constructing, operating, maintaining, and servicing landscaping, lighting and appurtenant facilities located within public places in the City; and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk of the City of La Quinta and the City Clerk has presented to the City Council a report in connection with the proposed La Quinta Landscape and Lighting Assessment District No. 89-1 and the City Council did by previous Resolution approve such report. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The City Council of the City of La Quinta (hereinafter referred to as the "City Council") has previously formed Landscape and Lighting District No. 89-1 pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 225500 (hereinafter referred to as "the Act"). 9 ?�' Resolution No. 2003-046 Landscape and Lighting Assessment District No. 89-1 Adopted: July 1, 2003 Page 2 Section 2. The City Council hereby finds: 1) that the maintenance and operation of projects identified in the Preliminary Engineer's report for this District No. 89-1 consisting solely of exempt items of sidewalks, streets, sewers, water, flood control, and/or drainage pursuant to Article 13D Section 5(a) of the California Constitution; 2) that the public interest requires the maintenance of the improvements; and 3) declares its intention to levy and collect assessments for the Fiscal Year commencing July 1, 2003 and ending June 30, 2004 to pay for the costs and expenses of the improvements described in Section 4 hereof. Section 3. The territory included within the boundaries of the Assessment District includes all of the land included within the boundaries of the City. Section 4. Reference is hereby made to the report of the Engineer on file with the City Clerk of the City of La Quinta for a full and fair description of the improvements, the boundaries of the Assessment District and any zones therein and the proposed assessments upon assessable lots and parcels of land within the Assessment District. Section 5. Notice is hereby given that the 22"d of July, 2003, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a public meeting by the City Council to allow public testimony regarding the proposed increased assessment. Section 6. Notice is hereby given that the 22"d day of July, 2003, 7:00 p.m. at the City Council Chambers, 78-495 Calle Tampico, La Quinta, California, 92253, is the time and place fixed for a Public Hearing by the City Council on the question of the levy of the proposed assessment for Assessment District 89-1. Any interested person may file a written protest with the City Clerk prior to the conclusion of the hearing, or, withdrawal of the protest. A written protest shall state all grounds of objections and a protest by a property owner shall contain a description sufficient to identify the property owned by such property owner. At the hearing, all interested persons shall be afforded the opportunity to hear and be heard. Section 7. The City Clerk is hereby authorized and directed to give notice of such hearings as provided in the Act. Section 8. The City Council hereby designates the Desert Sun as the newspaper in which notice of the Public Hearing shall be published. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 1 St day of July, 2003, by the following vote to wit: 10 ��:u Resolution No. 2003-046 Landscape and Lighting Assessment District No. 89-1 Adopted: July 1, 2003 Page 3 AYES: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California r 11 AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: CONSENT CALENDAR: ITEM TITLE: July 22, 2003 STUDY SESSION: PUBLIC HEARING: Public Hearing on (1) Adoption of a Resolution of the City Council Approving the Setting and Placement of Residential Waste Collection and Service Fees on the Tax Rolls for Residentially Developed Property (2) Adoption of a Resolution Setting Commercial and Roll -Off Waste Collection and Service Fees; and (3) an Appropriation for Disposal Charge Reconciliation for Fiscal Years 98/99 and 99/00 RECOMMENDATION: Adopt a Resolution of the City Council ordering the levy and collection of assessments for refuse collection and recycling (AB 939) services and disposal of rubbish and garbage from residential properties within the City pursuant to La Quinta Charter and Municipal Code Chapter 6.04. Adopt a Resolution of the City Council setting the schedule of fees and charg s for the collection, recycling (AB 939) and disposal of rubbish and garbage from co mercial, construction, and industrial (roll -off) establishments and certain residential properties (direct bill) within the City. Appropriate up to $287,892 from General Fund Reserves based upon the'i disposal charge reconciliation for fiscal years 1998/1999 and 1999/2000. FISCAL IMPLICATIONS: Based upon the reconciliation report performed by our consultants Hilton Farrykopf and d Hobson, LLC (HF&H), they have identified $287,892 due to Waste Management of the Desert (WMOD). Staff is proposing making a one time payment from General Fund Reserves (101-000-300-290) to WMOD based upon the franchise fee collections of $518,794 from Fiscal Years 1999 through 2003. Our current contract with WMOD does not provide for this reconciliation, The report was transmitted to WMOD, who has proposed that instead ofl�the City S:\CITYMGR\STAFF REPORTS ONLY\PH 2.DOC paying the identified one time amount, that WMOD be permitted to add a new rate of $91 per lift for Construction and Demolition (temporary/construction bin) be added to the Commercial Rate Schedules which is further discussed in the background and overview section. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City adopted Amended and Restated Agreements for the Collection, Transportation and Disposal of Municipal Solid Waste and the Collection and Recycling of Recyclable Materials on July 5, 2000, with Waste Management of California, Inc. Under consideration by the Council are both tax rates that will be placed on the tax rolls and the commercial roll -off rates that will be billed directly by Waste Management. The breakdown of the new rates for the tax rolls is as follows: OLD RATE NEW RATE Service Rate $7.14 $7.37 Dump Fee $2.34 $2.34 AB 939 $0.61 $0.61 Monthly Rate $10.09 $10.32 Yearly Rate $121.08 $123.84 This represents a yearly increase of $2.76 ($0.23 per month) on the tax rolls for residential collection. The commercial and roll -off rates which are direct bill by Waste Management have all increased by 1.76% and are listed in the attached Resolution. The City and (WMOD) entered into an Agreement for the Collection, Transportation and Disposal of Municipal Solid Waste from July 31, 1996 through July 30, 2000. This Agreement provided for an annual reconciliation of disposal expenses. This provision was to assure that the disposal expenses were a "pass -through" cost to WMOD. These fiscal years remained an outstanding issue with the prior agreement. The City hired HF&H to review WMOD disposal information and verify the dollar amount WMOD stated that the City still owed. All of the necessary information was provided to our consultant on January 17, 2003 by WMOD. Based upon their review, the City owes WMOD $287,892 (Attachment 1). The report was transmitted to WMOD, who has proposed that instead of the City paying the indicated amount, that S:\CITYMGR\STAFF REPORTS ONLYH 2.DOC'71 -.# \P 2 WMOD be permitted to add a new rate for Construction and Demolition (temporary/construction bin) removal to the Commercial Rate Schedules (Attachment 2). The following identifies the rate for a three yard bin intended for temporary use and not intended for a permanent enclosure which is currently charged in other cities serviced by WMOD: CITY RATE Cathedral City $103.52 per lift Rancho Mirage $ 91 .22 per lift Palm Desert $100.82 per lift Indio $103.52 per lift La Quinta (proposed) $ 91.00 per lift The proposed new rate, if accepted will be for the remainder of the Franchise Agreement and would have to be added to the Commercial rate schedule as "Temporary/construction three yard bin rate --$91 .00." As an option, the City could pay Waste Management of the Desert $287,892.00. The revenue source will be the Waste Management Franchise fee contained in the unallocated reserves. For Fiscal Years 1999 through 2003, the City has collected $518,793.95 in Franchise fees from WMOD which have been deposited into General Fund Reserves. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council ordering the levy and collection of assessments for refuse collection and recycling (AB 939) services and disposal of rubbish and garbage from residential properties within the City pursuant to La Quinta Charter and Municipal Code Chapter 6.04; and Adopt a Resolution of the City Council setting the schedule of fees and charges for the collection, recycling (AB 939) and disposal of rubbish and garbage from commercial, construction, and industrial (roll -off) establishments and certain residential properties (direct bill) within the City; and Appropriate up to $287,892 in General Fund Reserves based upon the disposal charge reconciliation for fiscal years 1998/1999 and 1999/2000; or 3 2. Adopt a Resolution of the City Council ordering the levy and collection of assessments for refuse collection and recycling (AB 939) services and disposal of rubbish and garbage from residential properties within the City pursuant to La Quinta Charter and Municipal Code Chapter 6.04; and Adopt a Resolution of the City Council setting the schedule of fees and charges for the collection, recycling (AB 939) and disposal of rubbish and garbage from commercial, construction, and industrial (roll -off) establishments and certain residential properties (direct bill) within the City; and Create a new fee for temporary construction bins of $91 as proposed by WMOD over the remaining life of our contract; or 3. Do not adopt Resolutions of the City Council ordering the levy and collection of assessments for refuse collection and recycling services from residential properties or setting the schedule of fees and charges for the collection, recycling (AB 939) and disposal of rubbish and garbage from commercial, construction, and industrial (roll -off) establishments and certain residential properties (direct bill) within the City; or 4. Provide staff with alternative direction. Respectfully submitted, ry Herr,han, Community Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Hilton Farnkopf & Hobson, LLC Report 2. Waste Management Letter dated July 7, 2003 4 °M f f ° ._0 �') RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA. ORDERING THE LEVV AND COLLECTION OF ASSESSMENTS FOR REFUSE COLLECTION AND RECYCLING SERVICES FROM RESIDENTIAL PROPERTIES WITHIN THE CITY PURSUANT TO LA QUINTA CHARTER AND MUNICIPAL CODE CHAPTER 6.04 RESIDENTIAL WASTE FEE SCHEDULE WHEREAS, the City Council has heretofore adopted Ordinance 314 ("Ordinance") establishing standards for the collection and disposal of refuse, trash, rubbish and other forms of solid waste; and WHEREAS, the City Council has determined that the disposal and/or collection of refuse, trash, rubbish, or other solid waste is a service to be performed in the City in accordance with the provision of this Ordinance; and WHEREAS, pursuant to Section 6.04.010 of said Ordinance and California Public Resources Code Section 40059(a)11), an exclusive franchise has been granted to Waste Management of the Desert ("Contractor") for the collection, transportation, recycling, composting, and disposal of solid waste from residential, commercial, construction, and industrial (roll -off) establishments within the City; and WHEREAS, Section 6.04.135 of said Ordinance provides that the City Council shall establish by Resolution the Schedule of Fees that can be charged by Contractor for solid waste collection, disposal and recycling services; and WHEREAS, California Public Resources Code Section 41900 requires the City to demonstrate that it has a funding source, or sources, to pay the costs of preparing, adopting, implementing, and administering local recycling and source reduction programs; and WHEREAS, the City has heretofore adopted and imposed an AB 939 Administrative Fee as part of the assessment for refuse collection and recycling services paid annually by eligible parcels within the City; and WHEREAS, the City has retained MBIA MuniFinancial Services, Inc., as the Engineer for the purpose of assisting with the preparation of the annual assessment to be levied and collected upon eligible parcels of land within the City, and the City Council has approved such assessments; and S:\CITYMGR\STAFF REPORTS ONLY\PH 2-RESO-RESIDENTIAL.DOC 5 City Council Resolution 2003- Residential Waste Fee Schedule Adopted: July 22, 2003 WHEREAS, the City Council desires to levy and collect assessments to pay for Refuse Collection and Recycling Services rendered to eligible parcels within the City for the period commencing July 1, 2003 and ending June 30, 2004. WHEREAS, at the time stated in the notice, to wit: July 22, 2003, at 7:00 p.m., this City Council conducted the hearing on said report and on the adoption of this Resolution, heard and considered all objections, or protests to the report; NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of La Quinta, California as follows: SECTION 1. The City Council does hereby confirm the written report, made by the City Manager, of the amounts of charges for City furnished garbage and refuse collection and disposal services for the forthcoming year, itemized for each separate residential parcel of land attached hereto and marked Exhibit "A". SECTION 2. This City Council hereby finds that the collection of such charges, together with general taxes, is in the best interests of the users and the City of La Quinta. SECTION 3. The said refuse collection service charges for each parcel of land shall constitute a special assessment against that parcel and shall constitute a lien against such parcel of land, in accordance with Section 5473.5 of the Health and Safety Code of California. SECTION 4. The said residential collection charges shall be used to pay for the refuse collection service for the calendar year starting January 1, 2004 through December 31, 2004. SECTION 5. The rate fees as noted in Exhibit "A" for garbage and refuse collection and disposal services for residences which consists of curb service, once per week pickups for municipal solid waste (household waste), green waste and recycling materials. SECTION 6. The report filed by the City Clerk with this City Council contains a description of each parcel of real property to be charged, and the amount of the charges for purposes of refuse collection for each such parcel in the Fiscal Year 2003-2004 and such charges are correct and proper, and said report is therefore, approved and adopted. All objections to said report are hereby overruled. After July 22, 2003, the City Clerk shall file with the County Auditor of the County of Riverside a copy of said report with a statement endorsed thereon over her signature that it has been duly adopted by this City Council together with a certified copy of this Resolution. S:\CITYMGR\STAFF REPORTS ONLY\PH 2-RESO-RESIDENTIAL.DOC 6 City Council Resolution 2003- Residential Waste Fee Schedule Adopted: July 22, 2003 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22nd day of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California S:\CITYMGR\STAFF REPORTS ONLY\PH 2-RESO-RESIDENTIAL.DOC 7 EXHIBIT "A" CITY OF LA QUINTA REFUSE COLLECTION RATE AND DISPOSAL CHARGE TAX BILLING FY 03/04- RESIDENTIAL PROPERTY Single Family Home/Townhouse Service Dump Fee AB939 Proposed Condominium/Mobile Home Monthly Rates Individual Residence - Curb Service $ 7.37 $ 2.34 $ 0.61 $ 10.32 Tax Roll Billing Individual Residence - Curb Service $ 8.62 $ 2.31 $ 0.61 $ 11.54 Waste Management Billing Individual Residence - Walk-in Service $ 10.82 $ 2.27 $ 0.61 $ 13.70 Tax Roll Billing (3 cans, bags or bundles, up to 60 ft. distance) Individual Residence - Walk-in Service $ 12.06 $ 2.25 $ 0.61 $ 14.92 Waste Management Billing (3 cans, bags or bundles, up to 60 ft. distance) • Any association of homeowners must select identical level of service to be provided. Monday service is to be based on availability of contractor/franchisee to provide necessary equipment and/or personnel. If Monday service is required by the association, a 10% premium will be added to the basic rate. The level of service may be changed once annually. • Tax roll billing requires 100% mandatory service year-round. • The basic curb rate is charged via tax roll, and the incremental cost is billed directly by contractor. • Additional waste container (Waste Management Billing) $5.63. RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, SETTING THE SCHEDULE OF FEES AND CHARGES FOR THE COLLECTION, RECYCLING (AB 939) AND DISPOSAL OF RUBBISH AND GARBAGE FROM COMMERCIAL, CONSTRUCTION, AND INDUSTRIAL (ROLL -OFF) ESTABLISHMENTS AND CERTAIN RESIDENTIAL PROPERTIES (DIRECT BILL) WITHIN THE CITY COMMERCIAL WASTE FEE SCHEDULE WHEREAS, the City Council has heretofore adopted Ordinance 314 ("Ordinance") establishing standards for the collection and disposal of refuse, trash, rubbish and other forms of solid waste; and WHEREAS, the City Council has determined that the disposal and/or collection of refuse, trash, rubbish, or other solid waste is a service to be performed in the City in accordance with the provision of this Ordinance; and WHEREAS, pursuant to Section 6.04.010 of said Ordinance and California Public Resources Code Section 40059(a)(1), an exclusive franchise has been granted to Waste Management of the Desert ("Contractor") for the collection, transportation, recycling, composting, and disposal of solid waste from residential, commercial, construction, and industrial (roll -off) establishments within the City; and WHEREAS, Section 6.04.135 of said Ordinance provides that the City Council shall establish by Resolution the Schedule of Fees that can be charged by Contractor for solid waste collection, disposal and recycling services; and WHEREAS, California Public Resources Code Section 41900 requires the City to demonstrate that it has a funding source, or sources, to pay the costs of preparing, adopting, implementing, and administering local recycling and source reduction programs; and WHEREAS, the City has heretofore adopted and imposed, in accordance with Section 49109 of the California Public Resources Code an AB 939 Administrative Fee upon commercial, construction, and industrial establishments as set forth in the Schedule of Fees; and WHEREAS, the City and Contractor desire to leave no doubts as to their respective roles, and that Contractor, not City, shall direct bill for services rendered to all commercial, construction and industrial establishments, as well as those residential properties that are not currently assessed on the property tax roll; and 9 �u City Council Resolution 2003- _ Commercial Waste Fee Schedule Adopted: June 22, 2003 WHEREAS, at the time stated in the notice, to wit: July 22, 2003, at 7:00 p.m., this City Council conducted the hearing on said report and on the adoption of this Resolution, heard and considered all objections, or protests to the report. NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of La Quinta, California as follows: SECTION 1. The refuse service rates for commercial, construction, and industrial (roll -off) establishments and those residential properties not assessed on the property tax roll are set forth in Exhibit "A," to be effective July 1, 2003 through June 30, 2004. The Contractor shall not charge, or demand rates, for such refuse collection services in excess of those set forth in the current approved rate schedule. SECTION 2. This City Council hereby finds that the collection of such charges is in the best interests of the users and the City of La Quinta. SECTION 3. The report filed by the City Clerk with this City Council contains the amount of the charges for the purposes of commercial waste collection and roll - off service fees for Fiscal Year 2003-2004. SECTION 4. The said commercial and roll -off refuse collection charges shall be for the Fiscal Year 2003-2004. SECTION 5. The Contractor is authorized to bill monthly in advance to all commercial, construction, and industrial (roll -off) establishments and those residential properties that are not assessed on the property tax roll. Contractor shall provide an itemized bill distinctly showing charges for all classifications of service including, but not limited to the charges for late payment, re -delivery fees, charges for additional containers, and any fees imposed upon it by the City. SECTION 6. The Contractor shall collect and remit to the City on a monthly basis an AB 939 Administrative Fee from all commercial, construction and industrial (roll -off) establishments, as well as those residential properties that are directly billed by Contractor. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 22nd day of July, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: f. 10 City Council Resolution 2003- Commercial Waste Fee Schedule Adopted: June 22, 2003 DON ADOLPH, MAYOR City of La Quinta, California ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 11 EXHIBIT "A" COMMERCIAL SERVICE - CITY OF LA QUINTA 100% FRANCHISED JULY 2003 2 YARD SERVICE Pick Up Per Week Service Rate Dump Fee AB939 Monthly Charge 1 $50.79 $17.47 $ 3.88 $ 72.14 2 $88.47 $33.29 $ 7.76 $129.52 3 $124.30 $49.21 $ 11.63 $185.14 4 $159.93 $64.99 $ 15.51 $240.43 5 $195.61 $77.59 $ 19.39 $292.59 6 $231.58 $96.54 $ 23.27 $351.39 EXTRA EMPTY I $30.13 I 3 YARD SERVICE Pick Up Per Week Service Rate Dump Fee AB939 Monthly Charge 1 $63.74 $25.01 $ 5.82 $ 94.57 2 $109.71 $48.28 $ 11.63 $169.62 3 $154.69 $70.90 $ 17.45 $243.04 4 $196.31 $93.46 $ 23.27 $309.64 5 $240.58 $1 16.54 $ 29.07 $382.03 6 $283.35 $138.96 $ 34.89 1 $452.30 EXTRA EMPTY 1 $41.39 4 YARD SERVICE Pick Up Per Week Service Rate Dump Fee AB939 Monthly Charge 1 $85.66 $33.69 $ 7.66 $127.1 1 2 $133.99 $63.37 $ 15.51 $212.87 3 $184.15 $92.94 $ 23.27 $300.36 4 $234.49 $122.84 $ 31.01 $388.34 5 $282.10 $152.32 $ 38.76 $473.18 6 $328.64 $181.66 $ 46.51 $556.81 EXTRA EMPTY $55.03 0- t 3�j 1. 12 6 YARD SERVICE Pick Up Per Week Service Rate Dump Fee AB939 Monthly Charge 1 $128.51 $ 50.10 $ 11.63 $190.24 2 $201.00 $96.18 $ 23.27 $320.45 3 $276.18 $141.13 $ 34.89 $452.20 4 $351.98 $186.09 $ 46.51 $584.58 5 $423.16 $231.85 $ 58.14 $713.15 6 $492.99 $276.35 $ 69.78 $839.12 EXTRA EMPTY $82.09 COMMERCIAL SERVICE - CITY OF LA QUINTA 100% FRANCHISED JULY 2003 OTHER CHARGES New Start Fee $ 5.96 Re -Start Fee $15.64 Delivery Fee $16.85 Locked Enclosure $15.49 Bin Pull -Out> 20' $27.41 Locking Container $53.49 Replacement Locking Bar $35.70 Saturday (for service <6x/2wk) $22.24 13 COMMERCIAL SERVICE - CITY OF LA QUINTA REFUSE COLLECTION RATE AND DISPOSAL CHARGE JULY 1, 2003 ROLL OFF RATE 20 YARDS 30 YARDS 40 YARDS PER PULL SERVICE $ 86.58 $122.47 $144.91 * Plus dump fees charged at $32.17 Plus AB939 fees charged at $13.10/ton remitted to City Delivery Charge $16.85 Extra Trip $47.91 Note: Compactor accounts will be charged at three times (3x) the basic roll off rate OTHER FEES - RESIDENTIAL - COMMERCIAL - AND ROLL OFF Start Fee $ 5.96 Restart Fee $15.64 Returned check $20.86 14 CITY OF LA QUINTA WASTE MANAGEMENT DIRECT BILLING RESIDENTIAL PROPERTY Single Family Home/Townhouse Service Dump AB939 Proposed Condominium/Mobile Home Fee Monthly Rates Individual Residence - Curb Service $ 8.47 $ 2.31 $ 0.61 $ 11.54 Waste Management Billing Individual Residence - Walk-in Service $12.06 $ 2.25 $ 0.61 $ 14.92 Waste Management Billing (3 cans, bags or bundles, up to 60 ft. distance) • Any association of homeowners must select identical level of service to be provided. Monday service is to be based on availability of . contractor/franchisee to provide necessary equipment and/or personnel. If Monday service is required by the association, a 10% premium will be added to the basic rate. The level of service may be changed once annually. • The basic curb rate is charged via tax roll, and the incremental cost is billed directly by contractor. • Additional waste container (Waste Management Billing) $5.63 ip HILTON FARNKOPF & HOBSON, LLC Advisory Services to Municipal Management 3990 Westerly Place, Suite 195 Newport Beach, California 92660 Telephone: 949/251-8628 Fax: 949/251-9741 www.hfh-consultants.com June 11, 2003 Mr. Jerry Herman ATTACHMENT 1 2�� W C, 3 a Los Angeles \�, 0 Sacramento Ali.Portland Director, Community Development Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253-1504 Disposal Charge Reconciliation Fiscal Years 1998/99 and 1999/00 Dear Mr. Herman: Robert D. Hilton, CMC John W. Farnkopf, PE L. Scott Hobson, CPA Laith B. Ezzet, CMC We have completed our review of Waste Management of the Desert's ("WMOD") disposal charge reconciliation for the fiscal years ended June 30,1999 and 2000. This report describes the study's background, objective, scope and approach, limitations, and findings. BACKGROUND The City and WMOD entered into the Agreement for the Collection, Transportation and Disposal of Municipal Solid Waste ("Agreement"), which commenced on July 31, 1996 and ended on July 30, 2001. The Agreement provides for an annual reconciliation of disposal expense. The purpose of the disposal reconciliation is to ensure that disposal expense is a "pass -through" cost to WMOD. On January 8, 2002, WMOD provided HF&H with a copy of the disposal reconciliation for the fiscal years ended June 30,1999 and 2000, reflecting a total amount requested from the City of $272,722 (Table 1). 16 recycled 0 paper 0 aHILTON FARNKOPF & HOBSON, LLC Mr. Jerry Herman June 11, 2003 Page 2 Table 1: WMOD Requested Disposal Charge Reconciliation Description Fiscal Year Total 1998/99 1999/00 Original Disposal Charge Reconciliation Disposal Cost $ 842,044 $ 969,164 $ 1,811,208 Disposal Cost Billed and Collected 668,623 869,863 1,538,486 $ 173,421 $ 99,301 $ 272,722 Amount Requested from the City During the initial site visit to perform the disposal charge reconciliation, we found that several WMOD reports necessary for the completion of the engagement could not be located. On January 17, 2003, WMOD provided the remaining reports necessary to proceed with the disposal charge reconciliation. OBJECTIVE The study objective was to review the accuracy of WMOD's disposal charge reconciliation and the amount requested from the City and to determine the amount of any adjustments, if necessary.. SCOPE AND APPROACH In order to achieve the study objective, we: 1. Obtained WMOD's disposal charge reconciliations for the fiscal years 1998/99 and 1999/00; 2. Verified the mathematical accuracy of the revised disposal charge reconciliations; 3. Agreed monthly billings and cash receipts for the two fiscal years on a sample basis to WMOD's "Billing Rate Summary" and Cash Receipts by Municipality" reports, respectively; 4. Compared WMOD's tonnage for the two fiscal years to the tonnage reported by the Riverside County Waste Resources Management District ("WRMD"); r 17 recycled t3 paper aHILTON FARNKOPF & HOBSON, LLC Mr. Jerry Herman June 11, 2003 Page 3 5. Recalculated disposal cost based on the tonnage reported by WMOD to the Riverside County WRMD, and recalculated the disposal cost billed and collected based on the percentage of cash received to billings; 6. Evaluated the reasonableness of WMOD's adjustment to tonnage for the semi- annual cleanups; 7. Estimated the disposal cost for other City services provided by WMOD to the City; 8. Recalculated the amount due to WMOD to cover the excess of disposal expense over the disposal costs billed and collected; and, 9. Prepared this report. LIMITATIONS Our scope of work was limited to performing the procedures described above, including limited detail testing of certain source documents. The application of these procedures did not constitute an audit in accordance with generally accepted auditing standards. FINDINGS Based on our review, WMOD is due $287,892 as a result of the disposal charge reconciliation (Table 2). Table 2: Adjusted Disposal Charge Reconciliation Description Fiscal Year Total 1998/99 1999/00 Disposal Charge Reconciliation Disposal Cost $ 762,548 $ 928,492 $ 1,691,040 Disposal Cost Billed and Collected 582,747 820,401 1,403,148 $ 179,801 $ 108,091 $ 287,892 Amount Requested from the City 18 recycled paper aHILTON FARNKOPF & HOBSON, LLC Mr. Jerry Herman June 11, 2003 Page 4 We found that WMOD understated the amount due from the City by $15,170, as summarized in Table 3. Table 3: Difference Between Requested and Adjusted Disposal Charge Reconciliation Description Fiscal YearTotal 1998/99 1999/00 Amount Requested by the Company $ 173,421 $ 99,301 $ 272,722 Adjustment to Disposal Cost: Adjustment to disposal cost reported by Riverside Co. WRMD (32,258) 5,594 (26,664) Adjustment to disposal cost for city service disposal (47,238) (46,266) (93,504) (79,496) (40,672) (120,168) Total Adjustments to Disposal Cost Adjustments to Disposal Cost Billed and Collected: Errors in the calculation of the disposal cost billed and collected due to clerical errors in reporting the Amounts Billed and Cash Receipts (85,876) (49,462) (135,338) 6,380 8,790 15,170 Net Adjustments in Amount Requested from the City $ 179,801 $ 108,091 $ 287,892 Revised Amount Due From the City We appreciate the opportunity to have assisted the City of La Quinta. We also appreciate the cooperation of Gary Kealey, John Wilhelm and Sherry Kuba, WMOD Division Controllers. If you have any questions, please call Darrell Bice at 949/ 251-0231, Susan Collins at 310/ 559-7451 or me at 949/ 251-8902. Very I yours, Very B. Ezzet, CMC Senior Vice President Enclosure: Appendix A Darrell L. Bice Senior Associate cc: Frank Orlett, Waste Management of the Desert Sherry Kuba, Waste Management of the Desert 19 ?� recycled Lj paper City of La Quinta Disposal Charge Reconciliation Fiscal 1998/99 and 1999/00 Appendix A ;�. As Reported Adjustment Adjusted As ReF2rted Adjustment Adjusted Adjusted Commercial• Amount Billed $ 735,298 $ 36,266 a $ 699,032 $ 766,045 $ - $ 766,045 $ 1,465,077 Cash Receipts $ 641,448 $ 19,453 b $ 621,995 $ 772,417 $ 630 b $ 773,047 $ 1,395,042 Percentage Collected 87.24% 88.98% 100.83% 100.91% 95.22% Disposal Cost Regular Billed $ 174,170 $ (8,590) b $ 165,580 $ 192,765 $ - $ 192,765 $ 358,345 Temporary Billed (Estimated) 1,514 1,514 1,526 1,526 3,040 Total Disposal Billed 175,684 8,590 167,094 194,291 194,291 361,385 Disposal Cost Billed and Collected 153,260 (4,577) h 148,683 195,907 152 h 196,059 344,742 Actual Disposal Cost Difference 242,545 13,243 a 229,302 236,052 1,356 a 237,408 466,710 $ 89,285 $ 8,666 $ 80,619 $ 40,145 $ 1,204 $ 41,349 $ 121,968 Rolloff: Amount Billed $ 860,224 $ 84,930 c $ 945,154 $ 1,105,580 $ (408) b $ 1,105,172 $ 2,050,326 Cash Receipts $ 716,317 $ 14,960 b $ 701,357 $ 982,146 $ Z425 b $ 984,571 $ 1,685,928 Percentage Collected 83.27% 74.21% 88.84% 89.09% 82.23% Disposal Cost Disposal Cost Billed and Collected $ 275,364 $ (81,087) h $ 194,277 $ 401,657 $ (49,077) h $ 352,580 $ 546,857 Disposal Cost Less Cleanup and City Service 330,684 11,862 (9,790) 47,238 a d 320,894 59,100 452,136 12,834 2,721 46,266 a d 454,857 59,100 775,751 118,200 Net Disposal Cost Difference 318,822 57,025 261,794 439,302 43,545 395,757 657,551 (43,458) (24,059) (67,517) (37,645) (5,532) (43,177) (110,694) Residential: Direct Billed Direct Billed Collections Percentage Collected 133,730 114,288 85.46% 720 (1,952) f b 134,450 112,336 83.55% 202,673 210,067 103.65% 6,096 382 g b 208,769 210,449 100.80% 343,219 322,785 94.05% Tax Roll Billed Tax Roll Collected Percentage Collected 1,096,080 1,096,080 100.00% - - 1,096,080 1,096,080 100.00% 1,183,607 1,183,607 100.00% - - 1,183,607 1,183,607 100.00% 2,279,687 2,279,687 100.00% Disposal Cost Direct Billed 11,176 - 11,176 18,912 - 18,912 30,088 Direct Billed and Collected Tax Roll Billed and Collected Total Billed and Collected 9,551 230,448 (212) - h 9,339 230,448 19,602 252,697 (537) - h 19,065 252,697 28,404 483,145 239,999 212 2,19,787 272,299 53 271,762 511,549 259,980 20,697 (9,225) - a 250,755 20,697 268,596 25,214 1,517 - a 270,113 25,214 520,868 45,911 Disposal Cost Add Green Waste Disposal Total Disposal Cost Difference 280,677 9,225 271,452 293,810 1,517 295,327 566,779 40,675 9,013 31,665 21,511 2,054 23,565 55,230 Total Disposal Cost in Excess of Disposal Cost Billed and Collected $ 173,421 $ 6,380 $ 17 9,501 $ 99,301 $ (8,790) $ 105,091 $ 287,892 Disposal Cost Billed & Collected $ 668,623 $ (85,876) h $ 582,747 $ 869,863 $ (49,462) h $ 820,401 $ 1,403,148 Disposal Cost Add Green Waste Less City Service Disposal Total Disposal Cost Total Disposal Cost in Excess of 833,209 20,697 11,862 (32,258) - 47,238 a d 800,951 20,697 59,100 956,784 25,214 12,834 5,594 - 46,266 a d 962,378 25,214 59,100 1,763,329 45,911 118,200 342,044 79,496 762,548 969,164 40,672 928,492 1,691,040 Disposal Cost Billed and collected $ 173,421 $ 6,380 $ 179,501 $ 99,301 $ 8,790 $ 108,091 $ 287,892 a - tutauum it xeypwiLn error ur 460,6vu ror 5eptemDer IYYU. b - Various clerical errors in the reporting of billing and cash receipts for fiscal years 1998/99 and 1999/00. c - An $84,930 clerical error in rolloff billings for March 1999. d - Adjustments to disposal costs for City services for fiscal years 1998/99 and 1999/00. e - Adjustments to disposal cost to reflect the tonnage reported for La Quinta by the Riverside County WRMD. f - Keypunch error - transposition. g - Error in residential recycling billing reported for April, May and June 2000. h - Calculated adjustments to Disposal Cost Billed and Collected resulting from identified adjustments described in a - g above. City of La Quinta A-1 6/11/2003 20 - i-.PI'.achl'.a�ta h:1:,na,yeme 1t ATTACHMENT #2 r, W111PIR WASTE MANAGEMENT July 7, 2003 Mr. Jerry Herman Community Development Director City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Re: Fiscal Years 1998--1999,1999-2000 Reconciliation Dear Mr. Herman: Waste Management of the Desert appreciates the consideration and inclusion in the staff report regarding the temporary/construction bin rate option in lieu of a $287,892.00 disposal reconciliation payment. The City of La Quinta currently has no rate structure of a temporary/construction three yard bin. A temporary/construction bin is defined as, a three yard bin intended for temporary use and not intended for a permanent enclosure. Listed below are the rates for the Cities you requested: Rancho Mirage $91.22 per lift Palm Desert $100.83 per lift Indio $100.00 per lift Cathedral City $103.52 per lift We would propose a temporary/construction three yard bin rate for $91.00 per lift, for the City of La Quinta. There are currently residential customers in the City of La Quinta that require a temporary three yard bin for various clean ups around the household. We currentb' provide a seven day, three yard temporary bin for $104.00. By the City regulating the p 21 n7—A7—AR 15:49 RECEIVED FROM:760 340 2732 P-92 -1 �'P,.1 : 1'�e` a T_ c t.�� c'1 Il �i',r e Ill e I I t WASTE 7MANAGEM ENT rate, these customers will realize a rate decrease of $13.00 per lift. The temporary/construction bin rate is being proposed for the term of the Franchise Agreement. If you have any fiirther questions or need other information, please don't hesitate to call me. Sincerely, Frank Orlett District Manager cc: Deborah McGarrey, Municipal Marketing Manager FO/ph 9 101 15:50 RECEIVED FROM:760 340 2732 22 P•03 COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: A Joint Public Hearing Between the City Council and Redevelopment Agency to Approve an Agreement to Sell Real Property Located at 52-665 Avenida Ramirez By and Between Christin Johnson and the La Quinta Redevelopment Agency RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Approve the Agreement to sell the property at 52-665 Avenida Ramirez by and between Christin Johnson and the La Quinta Redevelopment Agency maintaining an affordable housing unit in Project Area No. 1 for a purchase price of $130,000. FISCAL IMPLICATIONS: The Agreement would result in the following fiscal impacts: Resale Proceeds From the purchase price of $130,000, the Agency will receive approximately $53,000 in cash proceeds from this transaction generated by the buyer's down payment of $3,900, plus the $56,000 financed from the first trust deed less closing costs of approximately $6,900. The Agency's remaining $70,100 financial investment will be converted into a silent second trust deed in favor of the Agency. Property Rehabilitation Costs None. All property rehabilitation costs have been funded by rent revenue. BACKGROUND AND OVERVIEW: In August, 1995, the Agency acquired 50 single-family homes, as a result of the bankruptcy of Coachella Valley Land, to protect the Agency's investment in the homes, to prevent a pending foreclosure action, and to maintain the units as very low-income rental units. The Agency cost to acquire the 50 housing units averaged $86,500 per unit. On February 17, 1998, the Agency authorized the sale of up to two (2) units per year and directed staff to sell the units first to qualified existing tenants, and second to other eligible very low-income households. The proposed sale is the tenth (101h) unit to be sold; eight (8) of these units were sold to existing tenants. Property Resale The sale transaction would be structured as other Agency affordable housing projects, wherein the existing Agency -funded silent second trust deed would cover the difference between the market sales price and an affordable first trust deed mortgage. The proposed purchaser is not an existing tenant, however this property was a vacant unit and the buyer qualifies in the very low-income category. If this sale is authorized, the unit will be sold for the market value of $130,000, with the buyer funding a 3% down payment and a private lender originating a $56,000 first trust deed mortgage (the maximum loan the homebuyer can obtain). The Agency would convert $70,100 of its equity in the property into a silent second trust deed loan. Prior to the sale, this unit will have been substantially rehabilitated and therefore, can be counted toward the Agency's inclusionary housing requirement. A Summary Report is attached (Attachment 1) as required by State Law. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the Agreement to sell the property at 52-665 Avenida Ramirez by and between Christin Johnson and the La Quinta Redevelopment Agency maintaining an affordable housing unit in Project Area No. 1 for a purchase price of $130,000; or 2. Deny the request to sell this property; or 3. Provide staff with an alternative direction. Respectfully submitted by: Herh6n, Community Development Director laquinta\Ighp\rental housingTH4 CC.doc 2 Approved for submission by: �homas P. Genovese, City Manager Attachment: 1 . Summary Report laquinta\lghp\rental housing\PH4 CC.doc SUMMARY REPORT FOR THE PROPOSED SALE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND CHRISTIN JOHNSON July 22, 2003 INTRODUCTION This document is the Summary Report ("Report") for the proposed sale between the La Quinta Redevelopment Agency ("Agency") and Christin Johnson ("Buyer"). The purpose of the Sale Agreement ( "Agreement") is to facilitate the sale by the Agency of a single-family dwelling to the Buyer. This Report has been prepared pursuant to Section 33433 of the California Health and Safety Code ("California Community Redevelopment Law") and presents the following: • A summary of the proposed transaction. • The cost of the sale to the Agency. • The estimated value of the interest to be conveyed, determined at the highest and best uses permitted by the Agency's Redevelopment Plan. • The estimated value to be conveyed, determined by the use and with the conditions, covenants, and development costs required by the Agreement. • An explanation of why the sale, pursuant to the Agreement, will assist in the elimination of blight. SUBJECT PROPERTY The Subject Property ("Property") is a vacant 3-bedroom, 2-bath single-family dwelling located at 52-665 Avenida Ramirez within La Quinta Redevelopment Project Area No. 1. THE TRANSACTIONS PROVIDED FOR BY THE AGREEMENT The Agreement will facilitate the sale of the Property to the Buyer, who will occupy the dwelling. The sales price of $130,000, which is fair market value for the property, will be funded through a combination of the Buyer's down payment of $3,900, $56,000 financed through the first trust deed mortgage, and $70,100 of the Agency's equity in the Property will be converted into a silent second trust 4 deed loan. This second trust deed will include covenants to insure that the Property will remain affordable to a very low-income family for a minimum of 45 years. The monies required to fund the Agency's second trust deed were expended in August, 1995, when the Agency purchased this unit in order to secure its investment in the unit through an Affordable Housing Agreement with Coachella Valley Land. A portion of these purchase monies will be repaid to the Agency through the Buyer's down payment and first trust deed mortgage; the remaining funds will stay in place to fund the Agency's second trust deed mortgage and closing cost contribution. The Agency will receive approximately $53,000 from this transaction. History of Property This Property is currently a part of the Agency Rental Property Purchase Program. In May, 1998, the Agency offered these properties first to the existing tenants for purchase and secondly to other qualified very low-income households. This property was vacated by the previous tenant and the Buyer subsequently expressed an interest in purchasing the unit. Recently, the Buyer was approved by Total Financial Group for a mortgage up to the amount of $56,000. The Buyer qualifies as a very low-income household. The Cost of the Sale to the Agency The Agency will have a total of approximately $1 19,000 invested in its ownership of the Property through its cost to purchase the unit, to remedy deferred maintenance items which existed at the time of purchase, and to qualify the unit as substantially rehabilitated. The sales contract with the Buyer provides for a purchase price of $130,000. Under this proposed transaction, the Agency's investment will be treated as follows: Agency Purchase Price: $ 86,500 Total Cost to Qualify Unit as Substantially Rehabilitated (funded from rent revenue): $32,500 Total Agency Investment: $1 19,000 Buyer Down Payment: $ 3,900 Buyer First Trust Deed Monies Paid to Agency: $ 56,000 Agency Affordable Housing Second Trust Deed: $ 70,100 Total Purchase Price: $130,000 Unfunded Agency Investment: $ 0 rl "It v 0 laquinta\lghp\rental housing\PH4 Summ Rpt.doc 2 5 Estimated Value of the Interest to be Conv_eed,___Determined at the Highest and Best Uses Permitted by the Agency's Redevelopment Plan The Redevelopment Plan for La Quinta Redevelopment Project No. 1 provides that the Property shall be used for low -density residential development. The subject property has not yet been appraised, however, the real property appraisal provided in conjunction with the sale of 53-275 Avenida Vallejo authorized by the Agency on May 20, 2003 indicated a current fair market value of $130,000 for this property. Estimated Value of the Interest to be Conveyed, Determined at the Use With the Conditions, Covenants, and Development Costs Required by the Agreement The Agreement provides that the Property will be sold at the current market value of $130,000, which reflects the fair market value. Explanation of Why the Sale of the Property Pursuant to the Agreement will Assist in the Elimination of Blight The Agreement provides for the sale of the Property and the recordation of affordability covenants that will insure its continued affordability to a very low- income household for 45 years. In conjunction with the sale, the unit will be substantially rehabilitated with long-term capital improvements, thereby extending the life of the unit and improving its appearance. Thus, the transaction will insure the continued affordability of a substantially rehabilitated single-family dwelling to a very low-income household. 1aquinta\1ghp\renta1 housing\PH4 Summ Rpt.doc 6 �zSep 01dar(AV OF T COUNCIL/RDA MEETING DATE: July 22, 2003 ITEM TITLE: A Joint Public Hearing Between the City Council and Redevelopment Agency to Approve an Agreement to Sell Real Property Located at 53-275 Avenida Ramirez By and Between Graciela Cantu and the La Quinta Redevelopment Agency RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the Agreement to sell the property located at 53-275 Avenida Ramirez by and between Graciela Cantu and the La Quinta Redevelopment Agency maintaining an affordable housing unit in Project Area No. 1 for a purchase price of $130,000. FISCAL IMPLICATIONS: The Agreement would result in the following fiscal impacts: Resale Proceeds From the purchase price of $130,000, the Agency will receive approximately $85,300 in cash proceeds from this transaction generated by the buyer's down payment of $3,9001 plus the $88,300 financed from the first trust deed less closing costs of approximately $6,900. The Agency's remaining $40,300 financial investment ($37,800 base second trust deed loan plus $2,500 in buyer closing cost assistance) will be converted into a silent second trust deed in favor of the Agency. Property Rehabilitation Costs None. All property rehabilitation costs have been funded by rent revenue. BACKGROUND AND OVERVIEW: In August, 1995, the Agency acquired 50 single-family homes, as a result of the bankruptcy of Coachella Valley Land, to protect the Agency's investment in the homes to prevent a pending foreclosure action, and to maintain the units as very low-income rental units. The Agency cost to acquire the 50 housing units averaged $86,500 per unit. On February 17, 1998, the Agency authorized the sale of up to two (2) units per year and directed staff to sell the units first to qualified existing tenants, and second to other eligible very low-income households. Because many of the tenants are now receiving work training as a requirement of their state and county assistance, their economic situation is improving. The proposed sale is the ninth (9th) unit to be sold; eight (8) of these units were sold to existing tenants. Property Resale The sale transaction would be structured as other Agency affordable housing projects, wherein the existing Agency -funded silent second trust deed would cover the difference between the market sales price and an affordable first trust deed mortgage. The proposed purchaser now qualifies in the low-income category. If this sale is authorized, the unit will be sold for the market value of $130,000, with the buyer funding a 3% down payment and a private lender originating an $88,300 first trust deed mortgage (the maximum loan the homebuyer can obtain). The Agency would convert $40,300 of its equity in the property into a silent second trust deed loan. This amount represents purchase assistance of $37,800 and $2,500 in buyer closing cost assistance. Prior to the sale, this unit will have been substantially rehabilitated and therefore, can be counted toward the Agency's inclusionary housing requirement. A Summary Report is attached (Attachment 1) as required by State Law. FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Approve the Agreement to sell the property located at 53-275 Avenida Ramirez by and between Graciela Cantu and the La Quinta Redevelopment Agency maintaining an affordable housing unit in Project Area No. 1 for a purchase price of $130,000; or 2. Deny the request to sell this property; or 2 3. Provide staff with an alternative direction. Respectfully submitted by: rry `Merman, (Community Development Director Approved for submission by: omas P. Genovese, City Manager Attachment: 1. Summary Report laquinta\Ighp\rental housingTH3 CC.doc 3 SUMMARY REPORT FOR THE PROPOSED SALE AGREEMENT BETWEEN THE LA QUINTA REDEVELOPMENT AGENCY AND GRACIELA CANTU July 22, 2003 INTRODUCTION This document is the Summary Report ("Report") for the proposed sale between the La Quinta Redevelopment Agency ("'Agency") and Graciela Cantu ("Buyer") . The purpose of the Sale Agreement ( "Agreement") is to facilitate the sale by the Agency of a single-family dwelling to the Buyer. This Report has been prepared pursuant to and Safety Code ("California Community following: • A summary of the proposed transaction. • The cost of the sale to the Agency. Section 33433 of the California Health Redevelopment Law") and presents the • The estimated value of the interest to be conveyed, determined at the highest and best uses permitted by the Agency's Redevelopment Plan. • The estimated value to be conveyed, determined by the use and with the conditions, covenants, and development costs required by the Agreement. • An explanation of why the sale, pursuant to the Agreement, will assist in the elimination of blight. SUBJECT PROPERTY The Subject Property ("Property") is a 3-bedroom, 2-bath single-family dwelling located at 53-275 Avenida Ramirez within La Quinta Redevelopment Project Area No. 1. THE TRANSACTIONS PROVIDED FOR BY THE AGREEMENT The Agreement will facilitate the sale of the Property to the Buyer, who will continue to occupy the dwelling. The sales price of $130,000, which is fair market value for the property, will be funded through a combination of the Buyer's down payment of $3,900, $88,300 financed through the first trust deed mortgage, and $40,300 of the Agency's equity in the Property will be converted into a silent 44, ' 11_ second trust deed loan. The second trust deed of $40,300 includes $2,500 of buyer closing cost assistance. This second trust deed will include covenants to insure that the Property will remain affordable to a low-income family for a minimum of 45 years. The monies required to fund the Agency's second trust deed were expended in August, 1995, when the Agency purchased this unit in order to secure its investment in the unit through an Affordable Housing Agreement with Coachella Valley Land. A portion of these purchase monies will be repaid to the Agency through the Buyer's down payment and first trust deed mortgage; the remaining funds will stay in place to fund the Agency's second trust deed mortgage and closing cost contribution. The Agency will receive approximately $85,300 from this transaction. History of Property This Property is currently a part of the Agency Rental Property Purchase Program. In May 1998, the Agency offered this property to the tenant for purchase and the Buyer subsequently expressed an interest in purchasing the unit. Recently, the Buyer was approved by Full Spectrum Lending for a mortgage up to the amount of $88,300. The Buyer is an existing tenant who now qualifies as a low-income household. The Cost of the Sale to the Agency The Agency will have a total of approximately $1 19,000 invested in its ownership of the Property through its cost to purchase the unit, to remedy deferred maintenance items which existed at the time of purchase, and to qualify the unit as substantially rehabilitated. The sales contract with the Buyer provides for a purchase price of $130,000. Under this proposed transaction, the Agency's investment will be treated as follows: Agency Purchase Price: $ 86,500 Total Cost to Qualify Unit as Substantially Rehabilitated (funded from rent revenue): $ 32,500 Total Agency Investment: $1 19,000 Buyer Down Payment: $ 3,900 Buyer First Trust Deed Monies Paid to Agency: $ 88,300 Agency Affordable Housing Second Trust Deed: $ 37,800 Total Purchase Price: $130,000 * plus $2,500 in buyer closing cost assistance for a total Agency loan of $40,300 Unfunded Agency Investment: $ 0 laquinta\lghp\rental housing\PH3 Summ Rpt.doc 2 5 Estimated Value of the Interest to be Conveyed, Determined at the Highest and Best Uses Permitted by the Agency's Redevelopment Plan The Redevelopment Plan for La Quinta Redevelopment Project No. 1 provides that the Property shall be used for low -density residential development. The subject property has not yet been appraised; however, the real property appraisal provided in conjunction with the sale of 53-275 Avenida Vallejo authorized by the Agency on May 20, 2003 indicated a current fair market value of $130,000 for this property. Estimated Value of the Interest to be Conveyed, Determined at the Use With the Conditions, Covenants, and Development Costs Required by the Agreement The Agreement provides that the Property will be sold at the current market value of $130,000, which reflects the fair market value. Explanation of Why the Sale of the Property Pursuant to the Agreement will Assist in the Elimination of Blight The Agreement provides for the sale of the Property and the recordation of affordability covenants that will insure its continued affordability to a low-income household for 45 years. In conjunction with the sale, the unit will be substantially rehabilitated with long term capital improvements, thereby extending the life of the unit and improving its appearance. Thus, the transaction will insure the continued affordability of a substantially rehabilitated single-family dwelling to a low-income household. 4 : .1 laquinta\lghp\rental housing\PH3 Summ Rpt.doc J 6