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2003 08 05 CCCity Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, August 5, 2003 - 2:00 P.M. Beginning Resolution No. 2003-062 Ordinance No. 388 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION — NONE NOTE: Time permitting, the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. RECONVENE AT 3:00 P.M. City Council Agenda 1 August 5, 2003 I. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS - NONE WRITTEN CORRESPONDENCE - NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 22, 2003. CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2003 2. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE COMMUNITY SERVICES DIRECTOR, SENIOR CENTER ACTIVITIES COORDINATOR AND ONE COMMUNITY SERVICES COMMISSIONER TO ATTEND THE CALIFORNIA PARKS AND RECREATION SOCIETY CONFERENCE IN ANAHEIM, CA - MARCH 10-13, 2004. 3. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR AN ANIMAL CONTROL OFFICER TO ATTEND THE AMERICAN HUMANE HORSE ABUSE INVESTIGATORS SCHOOL IN BOULDER, COLORADO - OCTOBER 5-10, 2003. City Council Agenda 2 August 5, 2003 4. APPROVAL OF THE FIRST AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN THE CITY OF LA QUINTA AND THE COUNTY OF RIVERSIDE. 5. APPROVAL OF PURCHASE OF THE SOFTWARE LICENSES AND RELATED IMPLEMENTATION COSTS FOR COMMUNITY DEVELOPMENT AND CODE ENFORCEMENT, AS ADDENDUM TO CURRENT CONTRACT DOCUMENTS. 6. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR PERSONNEL/RISK MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY ANNUAL RISK MANAGEMENT CONFERENCE TO BE HELD OCTOBER 8, THROUGH 10, 2003 IN CARLSBAD, CALIFORNIA. 7. APPROVAL OF BANKING SERVICES REQUEST FOR PROPOSALS. 8. APPROVAL OF A REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF LA QUINTA AND THE CENTURY CROWELL COMMUNITIES FOR ADDITIONAL IMPROVEMENTS TO MILES AVENUE. 9. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 29436, HIDDEN CANYON (TRANSWEST HOUSING). 10. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 30521-1 , LA QUINTA DEL ORO. 11. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR THE PLANNING MANAGER AND A STAFF MEMBER TO ATTEND THE CALIFORNIA STATE AMERICAN PLANNING ASSOCIATION CONFERENCE TO BE HELD IN SANTA BARBARA, CA, SEPTEMBER 28 THROUGH OCTOBER 1, 2003. 12. APPROVAL OF CONTRACT CHANGE ORDER NO. 15 AND ACCEPTANCE OF PROJECT NO. 2000-1 1, THE LA QUINTA PARK. 13. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL ADOPTING FINDINGS PURSUANT TO GOVERNMENT CODE SECTION 56856.6.d.1 RELATING TO ANNEXATION NO. 15. 14. ACCEPTANCE OF FISCAL YEAR 2003 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) AWARD IN THE AMOUNT OF $19,218 FROM THE BUREAU OF JUSTICE ASSISTANCE. City Council Agenda 3 August 5, 2003 BUSINESS SESSION 1. CONSIDERATION OF PARTICIPATION IN THE PROPOSED COACHELLA VALLEY ANIMAL CAMPUS. A. MINUTE ORDER ACTION 2. CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH MARTIN LANGER TO PROVIDE FOUR COMMUNITY CONCERTS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF COMMUNITY SERVICE GRANT APPLICATIONS. A. MINUTE ORDER ACTION 4. CONSIDERATION OF THE LA QUINTA COURT LANDSCAPE DESIGN CONCEPTS. A. MINUTE ORDER ACTION 5. CONSIDERATION OF AN ACKNOWLEDGMENT AREA FOR FALLEN OFFICERS. A. MINUTE ORDER ACTION 6. CONSIDERATION OF CIVIC CENTER ACKNOWLEDGEMENT AREA APPLICATIONS. A. MINUTE ORDER ACTION 7. CONSIDERATION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AMENDING THE REDEVELOPMENT PLAN FOR PROJECT AREA NO. 1 PURSUANT TO SENATE BILL 211 AS CODIFIED IN HEALTH AND SAFETY CODE SECTION 33333.6(e) (2). A. READ ORDINANCE BY TITLE AND NUMBER ONLY AND WAIVE FURTHER READING B. INTRODUCE ORDINANCE ON FIRST READING City Council Agenda 4 August 5, 2003 • 8. CONSIDERATION OF ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO.1 TAX ALLOCATION BONDS, TAXABLE SERIES 2003 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO. A. RESOLUTION ACTION 9. CONSIDERATION OF ADOPTION OF A RESOLUTION TO INCREASE THE COMPENSATION OF THE PLANNING COMMISSIONERS. A. MINUTE ORDER ACTION STUDY SESSION — NONE REPORTS AND INFORMATIONAL ITEMS 1. CITY COUNCIL AD HOC COMMITTEE REPORTS 2. CVAG COMMITTEE REPORTS 3. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (OSBORNE) 4. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) (ADOLPH) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 8. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 9. MUSEUM EXPANSION COMMITTEE (ADOLPH/SNIFF) 10. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY HENDERSON) 1 1 . PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TYLER) 12. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 13. RIVERSIDE COUNTY FREE LIBRARY SYSTEM ADVISORY COMMITTEE (HENDERSON) 14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 15. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 16. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 17. INVESTMENT ADVISORY BOARD MINUTES FOR JUNE 11, 2003. City Council Agenda 5 August 5, 2003 DEPARTMENT REPORTS 1 . CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS - NONE 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS B. CITY COUNCIL CALENDAR 4. BUILDING AND SAFETY DIRECTOR'S MONTHLY REPORT - NONE 5. COMMUNITY DEVELOPMENT DIRECTOR'S MONTHLY REPORT - NONE 6. COMMUNITY SERVICES DIRECTOR'S REPORT - NONE 7. FINANCE DIRECTOR'S REPORT - NONE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT - NONE 9. POLICE CHIEF'S MONTHLY REPORT - NONE 10. FIRE CHIEF'S QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS - NONE RECESS TO REDEVELOPMENT AGENCY MEETING ADJOURN TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS 1. PRESENTATION OF CERTIFICATES OF APPRECIATION TO OUTGOING BOARDS, COMMITTEE, AND COMMISSION MEMBERS. PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. City Council Agenda 6 August 5, 2003 Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO ADOPT A RESOLUTION GRANTING A THIRD ONE-YEAR EXTENSION OF TIME FOR TENTATIVE TRACT 29053, A SUBDIVISION OF 103 SINGLE-FAMILY LOTS ON ±33 ACRES, NORTHWEST OF THE INTERSECTION OF JEFFERSON STREET AT AVENUE 50. APPLICANT: TRANS WEST HOUSING, INC. A. RESOLUTION ACTION 2. PUBLIC HEARING TO ADOPT RESOLUTIONS FOR 1) CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2002-465; AND 2) APPROVAL OF TENTATIVE TRACT MAP 30138 CREATING 47 SINGLE FAMILY LOTS ON 14.69 ACRES FOR THE PROPERTY LOCATED AT 80-600 AVENUE 52. APPLICANT: DAN JEWITT. A. RESOLUTION ACTION(S) 3. PUBLIC HEARING TO ADOPT RESOLUTIONS FOR: 1) CERTIFICATION OF A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2003-476; AND DEVELOPMENT DESIGN PLANS FOR A 20,000 SQUARE FOOT MUNICIPAL LIBRARY (CIP 2002-04 TO BE LOCATED AT THE NORTHWEST CORNER OF THE CIVIC CENTER CAMPUS. A. RESOLUTION ACTION ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on August 19, 2003 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 7 August 5, 2003 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, August 5, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, August 1, 2003. DATED: August 1, 2003 JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 8 August 5, 2003 0 `N`"��w5w� AGENDA CATEGORY: G� OF T COUNCIL/RDA MEETING DATE: AUGUST 5, 2003 ITEM TITLE: Demand Register Dated August 5, 2003 BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated August 5, 2003 BACKGROUND: Prepaid Warrants: 54523 - 547451 35,781.09 54746 - 547761 97,831.95 54777 - 547861 23,607.07 Wire Transfers} 308,528.45 P/R 30788 - 308691 122,234.78 P/R Tax Transfers} 32,416.39 Payable Warrants: 54787 - 549611 607,460.87 $19227,860.60 FISCAL IMPLICATIONS: Demand of Cash -City $8391164.65 Demand of Cash - RDA $388,695.95 John M. Falconer, Fi nce Director CITY OF LA QUINTA BANK TRANSACTIONS 7/10/03 - 7/29/03 7/17/03 WIRE TRANSFER - RDA ESCROW $87,250.00 7/18/03 WIRE TRANSFER - DEFERRED COMP $9,106.31 7/18/03 WIRE TRANSFER - CREDIT UNION $5,817.00 7/18/03 WIRE TRANSFER - PERS $13,775.14 7/19/03 WIRE TRANSFER - RDA ESCROW $99,000.00 7/25/03 WIRE TRANSFER - RDA ESCROW - $93,580.00 TOTAL WIRE TRANSFERS OUT $308,528.45 2 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:51PM 07/28/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK NUMBER CHECK DATE VENDOR NO. NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** PAYMENT AMOUNT 54787 07/29/03 &02043 HARRIET LINDA MAJANE 35.00 54788 07/29/03 &02044 BIRDIE HOMES III, LLC 20.00 54789 07/29/03 &02045 LA QUINTA DUNES 350 INC 5.00 54790 07/29/03 &02046 LQ POLO 700.00 54791 07/29/03 &02047 FRED AUGUSTA 114.00 54792 07/29/03 &02048 CHRISTY HIGBIE 500.00 54793 07/29/03 &02049 SUSAN MONTANA 15.00 54794 07/29/03 &02050 ROOF TILE SPECIALTY INC 20.00 54795 07/29/03 &02051 JAMES WAIT 51.48 54796 07/29/03 &02052 JOHN COOK 65.00 54797 07/29/03 &02053 TOLL BROS INC 2.00 54798 07/29/03 &02054 FLORENCE WEICHMAN 25.00 54799 07/29/03 AAA050 AAA FLAG & BANNER 1667.26 54800 07/29/03 ACE010 ACE HARDWARE 1681.67 54801 07/29/03 ADT100 ADT SECURITY SVC INC 346.00 54802 07/29/03 ALB006 ALBERTSONS STORE #6567 103.50 54803 07/29/03 AME040 AMERICAN HUMANE ASSOC 149.00 54804 07/29/03 ARC101 ARCH WIRELESS 684.14 54805 07/29/03 ATC010 ATCO INTERNATIONAL 428.65 54806 07/29/03 AUT030 AUTOMATED TELECOM 77.00 54807 07/29/03 AVA100 AVAYA INC 1249.65 54808 07/29/03 BAN015 DAVE BANG ASSOCIATES INC 3084.91 54809 07/29/03 BER150 BERRYMAN & HENIGAR INC 9968.12 54810 07/29/03 BI0100 BIO TOX 16.70 54811 07/29/03 BRU100 BRUDVIK INC 1320.00 54812 07/29/03 BUR200 BURTRONICS BUSINESS SYS 180.50 54813 07/29/03 BUS063 BUSINESS SPECIALTIES 4282.03 54814 07/29/03 CAD010 CADET UNIFORM SUPPLY 201.22 54815 07/29/03 CAL013 CAL ASSOC PARK & RECREATN 365.00 54816 07/29/03 CAL045 CALIF REDEVELOPMENT ASSOC 16400.00 54817 07/29/03 CAL237 CALIFORNIA OVERNIGHT 94.00 54818 07/29/03 CAL240 CALIFORNIA POOLS & SPAS 700.00 54819 07/29/03 CAP100 CAPIO 175.00 54820 07/29/03 CAR300 CARQUEST 315.82 54821 07/29/03 CDW050 CDW GOVERNMENT INC 1049.31 54822 07/29/03 CEJ050 LORELEI R CEJA 50.00 54823 07/29/03 CEN008 CENTEX HOMES 1000.00 54824 07/29/03 CHI050 CHILDRENS DISCOVERY 20.00 54825 07/29/03 CIT025 CITICORP VENDOR FINANCE 148.75 54826 07/29/03 CLA010 CLAIREMONT EQUIMENT 39.20 54827 07/29/03 CLE100 CLEAN STREET 5243.52 54828 07/29/03 COA021 COACHELLA VALLEY ECONOMIC 6000.00 54829 07/29/03 COA030 COACHELLA VALLEY INSURANC 27523.94 54830 07/29/03 COA071 COACHELLA VALLEY PRINTING 642.75 54831 07/29/03 COM015 COMPUTER U LEARNING CENTR 581.25 54832 07/29/03 COM030 COMSERCO 268.31 54833 07/29/03 CON010 CONRAD & ASSOCIATES 8000.00 Kl ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:51PM 07/28/03 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 54834 07/29/03 COR005 CORA CONSTRUCTORS 10000.00 54835 07/29/03 COR150 CORPORATE EXPRESS 224.03 54836 07/29/03 COU400 COURTMASTER SPORTS INC 10000.00 54837 07/29/03 CVA010 C V A G 24618.00 54838 07/29/03 DES018 DESERT ELECTRIC SUPPLY 4033.68 54839 07/29/03 DESO47 DESERT PHOTO LAB/STUDIO 21.44 54840 07/29/03 DES060 DESERT SUN PUBLISHING CO 2467.66 54841 07/29/03 DES065 DESERT TEMPS INC 3817.99 54842 07/29/03 DIE040 DIETERICH INTERNATIONAL 558.35 54843 07/29/03 DOU200 LES DOUGLAS 687.75 54844 07/29/03 DRU100 DRUMMOND AMERICAN CORP 674.34 54845 07/29/03 ECO100 ECONOLITE CONTROL PRODUCT 217.00 54846 07/29/03 EIS010 EISENHOWER IMMEDIATE CARE 15.00 54847 07/29/03 ELM100 ELMS EQUIPMENT RENTAL INC 5879.94 54848 07/29/03 ENR100 ENRG FUEL USA INC 64.75 54849 07/29/03 ENT050 ENTERPRISE RENT -A -CAR 955.52 54850 07/29/03 EQUO10 DALE EQUITZ 50.00 54851 07/29/03 EVA050 DAVID EVANS & ASSOC INC 6366.04 54852 07/29/03 EXP200 EXPRESS DETAIL 855.00 54853 07/29/03 FED010 FEDERAL EXPRESS CORP 371.00 54854 07/29/03 FIR015 FIRST AMERICAN REAL 501.49 54855 07/29/03 FIR017 FIRST CHOICE SERVICES 395.75 54856 07/29/03 GAR040 GARZA TURF & POWER EQUIP 284.66 54857 07/29/03 GAR005 GARNER IMPLEMENT CO 23.02 54858 07/29/03 GCS010 GCS WESTERN POWER & EQUIP 1531.97 54859 07/29/03 GE0010 GEORGE'S GOODYEAR 230.03 54860 07/29/03 GOL300 GOLF WEEK 29.94 54861 07/29/03 GRA007 W W GRAINGER INC 6.55 54862 07/29/03 GRA010 GRANITE CONSTRUCTION CO 17.42 54863 07/29/03 GUM050 BRAD GUMMER 539.00 54864 07/29/03 HAR100 JOHN HARDCASTLE 15.84 54865 07/29/03 HEG050 HEGGE ELECTRICAL 177.00 54866 07/29/03 HIG010 HIGH TECH IRRIGATION INC 155.90 54867 07/29/03 HIL150 HILTON FARNKOPF & 407.86 54868 07/29/03 HIM100 DAVID L HIMMLER 504.00 54869 07/29/03 HOA010 HUGH HOARD INC 479.67 54870 07/29/03 HOM030 HOME DEPOT 846.44 54871 07/29/03 INT014 INTERNATIONAL COUNCIL OF 1325.00 54872 07/29/03 J2C100 J-Z CONCRETE CONSTRUCTION 3295.00 54873 07/29/03 JAC150 STEVEN JACOBS 227.50 54874 07/29/03 JAS100 JAS PACIFIC INC 10492.96 54875 07/29/03 JPRO10 JP REPROGRAPHICS 233.42 54876 07/29/03 JUD010 JUDICIAL DATA SYSTEMS COR 100.00 54877 07/29/03 KIN100 KINER/GOODSELL ADVERTISNG 6844.12 54878 07/29/03 KNO100 KNOX COMPANY 145.43 54879 07/29/03 KRI100 BRUCE KRIBBS CONSTRUCTION 19077.00 54880 07/29/03 LAQ030 LA QUINTA CAR WASH 34.00 54881 07/29/03 LAQ040 LA QUINTA CHAMBER COMMERC 41500.00 54882 07/29/03 LIV050 LIVING DESERT RESERVE 45.00 11 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:51PM 07/28/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 54883 07/29/03 L00010 LOCK SHOP INC 173.78 54884 07/29/03 LOS050 LOS ANGELES TIMES 25.00 54885 07/29/03 LUN050 LUNDEEN PACIFIC CORP 3917.19 54886 07/29/03 MAG150 MARTIN MAGANA 522.57 54887 07/29/03 MCDO10 MC DOWELL AWARDS 263.50 54888 07/29/03 MDS100 MDS CONSULTING 18000.00 54889 07/29/03 MIN010 MINUTEMAN PRESS 320.03 54890 07/29/03 M00095 MOORE MAINTENANCE & 4756.00 54891 07/29/03 MOT050 MOTION PICTURE LICENSING 193.00 54892 07/29/03 MUN010 MUNI FINANCIAL SERV INC 7322.28 54893 07/29/03 MYE100 MYERS NUART LIGHTING PROD 400.56 54894 07/29/03 NAD200 NADADOR LLC 2780.00 54895 07/29/03 NAT031 NATIONAL RECREATION/PARK 350.00 54896 07/29/03 NEX010 NEXTEL COMMUNICATIONS 1136.65 54897 07/29/03 NIC101 NICKERSON & ASSOC INC 9045.58 54898 07/29/03 OFF005 OFFICE DEPOT INC 1614.88 54899 07/29/03 OWE020 OWEN & BRADLEY 1041.28 54900 07/29/03 PER010 RONALD A PERKINS 26.55 54901 07/29/03 PLA020 THE PLANNING CENTER 46.17 54902 07/29/03 PLA050 CHRISTOPHER PLATAMONE 182.00 54903 07/29/03 PRI020 THE PRINTING PLACE 3434.00 54904 07/29/03 PUB050 THE PUBLIC RECORD 52.00 54905 07/29/03 PUR100 PURKISS ROSE-RSI 2220.00 54906 07/29/03 RAL050 RALPHS GROCERY CO 22.64 54907 07/29/03 RAS020 RASA - ERIC NELSON 612.00 54908 07/29/03 RAS035 CHARLOTTE RASHMI-GRAFF 399.00 54909 07/29/03 RBF100 RBF CONSULTING 8906.73 54910 07/29/03 REV050 REVENUE EXPERTS INC 770.00 54911 07/29/03 RGA100 RGA LANDSCAPE ARCHITECTS 6255.00 54912 07/29/03 RIV080 RIVERSIDE COUNTY HEALTH 1225.00 54913 07/29/03 RIV081 RIV COUNTY HEALTH SERVICE 336.00 54914 07/29/03 RIV101 RIV COUNTY SHERIFF/INDIO 3183.00 54915 07/29/03 RON100 RON'S TOWING & STORAGE 90.00 54916 07/29/03 ROS010 ROSENOW SPEVACEK GROUP 59048.33 54917 07/29/03 ROS200 GWENDOLYN ROSE 1050.00 54918 07/29/03 RUT050 RUTAN & TUCKER 81580.26 54919 07/29/03 SAX100 SAXON ENGINEERING SERVICE 3915.00 54920 07/29/03 SCA040 SCAN NATOA 75.00 54921 07/29/03 SCA050 SCAN/NATOA INC 65.00 54922 07/29/03 SCH060 JEANNE SCHMIDT 28.00 54923 07/29/03 SCH300 BILL SCHINSKY 3500.00 54924 07/29/03 SIE075 SIERRA LANDSCAPE CO INC 19356.00 54925 07/29/03 SMA010 SMART & FINAL 117.26 54926 07/29/03 SMI150 MALCOLM SMITH MOTORSPORTS 517.66 54927 07/29/03 S00010 THE SOCO GROUP INC 20.16 54928 07/29/03 SOU007 SOUTHWEST NETWORKS, INC 8255.00 54929 07/29/03 SOU008 SOUTHWEST MOBILE STORAGE 215.50 54930 07/29/03 SOU011 SOUTH WEST PUMP/DRILLING 7126.09 54931 07/29/03 SOU030 SO CALIF ASSOC GOVERNMENT 2610.00 J i ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:51PM 07/28/03 CITY OF LA QUINTA BANK ID: DEF PAGE 4 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 54932 07/29/03 SOU100 SOUTHLAND GEOTECHNICL INC 7911.50 54933 07/29/03 STA045 STAN'S AUTO TECH 212.00 54934 07/29/03 STA049 STAPLES BUSINESS ADVANTGE 1031.88 54935 07/29/03 ST0040 CAM STONE'S AUTOMOTIVE 315.84 54936 07/29/03 STUO10 WILLIAM STUBBLEFIELD 483.00 54937 07/29/03 SUL100 SULMEYER, KUPETZ, BAUMANN 1177.43 54938 07/29/03 TAI100 TAILORED GOLF INC 2691.00 54939 07/29/03 TLM100 TLMA ADMINISTRATION 16485.00 54940 07/29/03 TOP010 TOPS'N BARRICADES INC 1168.18 54941 07/29/03 TRIO10 TRI LAKE CONSULTANTS INC 30004.00 54942 07/29/03 TRI100 TRI STATE LAND SURVEYORS 3531.64 54943 07/29/03 TRU010 TRULY NOLEN INC 75.00 54944 07/29/03 UND010 UNDERGROUND SERVICE ALERT 77.00 54945 07/29/03 USB050 U.S.BANK TRUST NAIL ASSOC 905.97 54946 07/29/03 VAL005 VALLEY ANIMAL CLINIC 40.00 54947 07/29/03 VAL020 VALLEY PLUMBING 92.93 54948 07/29/03 VAL200 VALLEY PARTNERSHIP 144.00 54949 07/29/03 VAN075 VANDORPE CHOU ASSOC INC 1125.00 54950 07/29/03 VOL200 DAVID VOLZ DESIGN 845.00 54951 07/29/03 VON010 VON'S C/O SAFEWAY INC 35.94 54952 07/29/03 WAL010 WAL MART COMMUNITY 83.93 54953 07/29/03 WAL030 CAROLYN WALKER 5.84 54954 07/29/03 WHE050 WHEELER'S 125.00 54955 07/29/03 WIL010 WILLDAN ASSOCIATED 3500.00 54956 07/29/03 WIL015 DEBBIE WILLIAMS 392.00 54957 07/29/03 WIR100 WIRELESS WEST 81.33 54958 07/29/03 W00020 WOODCREST UNIFORM 4848.75 54959 07/29/03 XER010 XEROX CORPORATION 4062.37 54960 07/29/03 XER012 XEROX CORPORATION 379.55 54961 07/29/03 YOU100 YOUNG ENGINEERING SERVICE 1575.00 CHECK TOTAL 607,460.87 6 z H f-I N M r-I N C'M C' Ln .4 H N a O F. z M O \ N \ i t` U Ln M M N CM N �' N d. N C' N Q' N Q' N �' N N N co N O W P H N H H r!r W H H H H H H H H H H a a M 0 0 0 O 0 O 0 O 0 O 0 O o O w c o o 0 O 0 O N H z w H z O O 0 Ln o c o O Ln o N Ln N N E p O M N o r r-1 + Ln r-1 (a O O O O O O 0 O O O O O O O O O OD Q O O O O to a O N CY. 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NAME ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 54777 07/24/03 COA080 COACHELLA VALLEY WATER 54778 07/24/03 DAN200 DANONE WATERS OF NORTH 54779 07/24/03 ICS050 ICSC REGISTRATION DEPT 54780 07/24/03 LIE050 LIEBERT CASSIDY 54781 07/24/03 POW300 POWER PERSONNEL INC 54782 07/24/03 SOU002 SOUL OF CHINA 54783 07/24/03 TIM075 TIME WARNER CABLE 54784 07/24/03 VER200 VERIZON 54785 07/24/03 VER210 VERIZON INTERNET SOLUTION 54786 07/24/03 WEI050 MARK WEISS CHECK TOTAL PAYMENT AMOUNT 17124.03 326.45 250.00 3100.00 2100.72 268.11 89. 95 253.81 69.00 25.00 23,607.07 29 z a H N (n 'T LT) Ln [- ' 4 N M N M �r Ln DJ (z O H z M 0 N � o w O < x U H < CQ W H (D E G] H U E w H (D E G] H U 47 H (D w H U E w H CD w H U E w H 0 w H 0 w H U w H (D w H U E w E- (D w H cD G] H o E w H 41 H E G] E- w H LD Z w H CD z w H 0 z W H W H E W H FZ� a H H O Ln Co 00 �.O M Co m O rp O O O O O 00 V a) O M N f-i O Ln O Ln O Ln O O [- O CO H O N O Ln Ln I` O O O Ln O Ln O O O N z 14 H z O O Co M �' M Ql Q' m M m Ln M \0 m '-I N M" N r-+ l0 oo O H N N N N H M* (- I- 0l O � N Ln Ln r� CO M N r- CC) N O O M c N 0) a M Ln o 0 CD v o 0 0 0 N N Ln O ri M N r-1 � H M x x x U H H E+ cx W U H O > z H z 0 H H C4 H a U (n w U > m a W H 3 U > m a W H 3 U > m a W EH 3 U > m a W H 3 U > cn a W H 3 w w z O H H U w a M z H w G z O H H U w a M z H D > cn a W H C 3 U > w a W H < 3 U > cn a W E-H < 3 U > (n a W EH FZ� 3 U > a W H < 3 U > a W H < 3 U > a W E- < 3 U > a W H < 3 U > a W H < 3 U > a 41 E-+ < 3 < O H a O (] z W > w 3 0 z H x z H a Q w 3 0 z H" x z H a Q w< O 3 H 0 rz z O Q x z z w H > 0� Q 0 O m w U z w a w L� z O U 0 O CO W U z w a w 44 z O U 0 O< mo W U z w a w Lu z O U 4 41.1 >< -- H a FH a x o (n Q a z w W CO > z w O H a O Q z W > > cn H U < a E F z O U W C� U w H Q O > I z H Q H r) > z H a G] z z z Ol ('n H H O1 M -zT .-i 01 M -j H m M c r 1 pl (`') _1 Q1 Ln M Ln (Y) �.o a> Ln H M 1,0 O I- O l0 M m O N I` O Ln O M m O N r O Ln M Ln M O N r O Ln M tP M O N r- O Ln c Ln M O N r O Ln a' Ln M O N I` O Ln v' Ln M O N r O Ln c Ln M O N I- O Ln c' Ln M O N r O Ln I Ln Ln I- N ao (D I .--i [- I` (N 00 O 1 r-1 i' I` N OD O Ln pl U) m H (M Ln C3) Ln H x < z a FC a� w m a 0 o w H a w O O O O O O N M to M l0 ,0 Ln l0 l0 O O Ln M LI) Ln N M �,o N M N OD OD CO \0 OD l0 OD l0 N I'D 00 �10 �o N <b 00 N N CO N co CO O O O O O O O O O O O O O O O z '-1 M M M M M O -1 pl O M M M M M M M M M M M O M O M O () M M Ln Ln M O : O Ln (`') Ln C v, Ln IT Ln Q -ZT Ln C c N f N (` Ln V Ln C Ln C Ln T a-) v Ln 'T v' Ln � v Ln vT Ln -�T Ln M Ln H M Ln -A M Ln -1 (M O H N O Ql Ln O 0 O 1 Ln v iU.% O H O r-A O -4 O r1 O r-1 O VT O cT O -I O O O O O O O O O H O r-1 O e--1 O r 4 .-i O H U-) O Qr l0 O ri O ri O M 0 0 L.n C4 I W H ,4 z > a < a < a (n a o Q z a w H 3 W 7 < > < a x U < 0 U a W H FC 3 >+ w r-1 > a x U < 0 U a W H < 3 >+ W a r7 < > < a x U < 0 U a w H 3 >+ W a r4 < > < a x U < 0 U a W H 3 > w a a < > a x U < 0 U a W H < 3 >H w a rq < > < a x U < 0 U a W H < 3 >+ w a F4 a > a x U < 0 U a w H 3 >+ w a f4 a > a x U < 0 U a W H < 3 >+ W a rl > FC 1-1 x U < 0 U a W H < 3 >+ W a a < > < a x U < 0 U a w H < 3 > w a r7 < > < a x U < 0 U a W H < 3 � w a a < > a x U < 0 U a W E- < 3 >+ w a �l < > a x U < 0 U a w H < 3 >+ W r-1 a > a x U < 0 U a w H 3 ? w �l ra < > a x U < 0 U a w E- < 3 � w -1 �l < > a x U < 0 U a w E-+ < 3 >+ w a a < > a x U < 0 U x H a O z Ga O (n a W 3 z O z < Q x H a O z 1� O Cn a W < 3 z O z < Q x H a O z [_, O (n a W < 3 z O z < Q H w W Q z O H Q a H H C7 U (n U H H w w Q z O H < a H H 0 U (n U H H w w Q z O H Q a EH H 0 U (n U H Q H cn (n U w CQ w r-a U H W z z 0 cz w a w 3 0 Ga H 1= z 0 D 0 } U H U H r� U w > 0 OD O < 0 U 0 00 O < 0 U 0 of O < 0 U 0 00 O < 0 U 0 Ca O < 0 U 0 00 O < 0 U 0 CD O < 0 U 0 00 O < 0 U 0 00 O < 0 U 0 O O < 0 U 0 m O < 0 U 0 00 O < 0 U 0 w O < 0 U 0 00 O < 0 U 0 m O < 0 U 0 O O < 0 U 0 w O < 0 U 0 O N z < O 0 O N z rC Q 0 O N z < Q 0 Ln O (n U H 0 Ln O (n U H 0 Ln O (n U H 0 Lo O W 1 a 0 O (n 3 O CL. 30 Z Q' to lD r Cl N m O a o H Z M 0 \ N O W H Z Z z Z z z z z 2: z U G] W w G] W W Gl W w G.7 < W H H H H H H H H H H a v OD Lr) to N N (N O O E, o 0o r+ rn ,o to to 0 0 W z rn o rn o rn rn rn u M M \O CO N C' N w l0 N r O y r N a a, N H Ln r1 O O r H 0) N O O O CO m M 61 O l0 co to lD N i fz N N N W z z H U) a z a cn a a cn a a H z U U H H H U H U FA z E. O >> O WO U O w O U O O W H co U) EH W H < H Cl H < E-H H H O:C >>> w H a H H Oz a H rz rz H cz rz O H U U O a O W O O G] O x O > a < ❑ H ❑ Z ❑ a ❑ z ❑ ❑ z U rz z U z rz z a w w w z rz z x z H cn E-H H G4 z r4 W W z z z z w W w U r.*.7 W z z> o> H> 0 0 0 O> H> z> o O O O z H x x x z z Ur) U U U H (n a s a H a W r4 U W o M H 0 (z O O cr H N r O W .-i rklo r o --I > I CU Lr) N lD N to z z O 0 H z o (D r r ❑ �o �o 0o r r U-) u-) w H x �C z a < w w w a I O O w H rz -IT o o rn o 0 o O o W M M O O H O O O O O W to to O O l0 O O O O O 0 Un to r rn rn to z O O M O N M M M O O Ln Ln E+ z N lD H N v' M M M N M to to O O to to tf) O N O Q C In f 1 r-H to r U U N N rt o 0 0 0 0 0 0 0 0 0 z O H H a U U O M z z U) O H H W o a H Ln w w z a z z z w I 0 0 H a H ri cn x w z U) w H rz rz U z H U) a z w w a H 00 H a s r 4 rr z z z z z w r> ❑ O 3 O O O O O 3 }t Ot (Z (Z N N N N N a r.0 O 3 rz rz a s rz a a ❑ 0 0 O H w w w w w < cn z a a cn H > > > > > H w w z O > 0 0 N to 0 0 0 0 0 0 z o 0 o r 0 0 0 0 � to O r M M 0 O N N N N N O U H 3 3 n i Ix z z cr cf: H U H 00 O W W w w W W rr U a a cn H > > > > > 3 31 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 1:21PM 07/17/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 54746 07/17/03 ABE001 JACQUES ABELS 150.00 54747 07/17/03 BER150 BERRYMAN & HENIGAR INC 29506.16 54748 07/17/03 BOB100 BILL BOBBITT 50.00 54749 07/17/03 BUR090 BURNS INT'L SECURITY SVCS 240.00 54750 07/17/03 BUT010 RICHARD BUTLER 150.00 54751 07/17/03 CAL167 CALPERS LONG-TERM CARE 169.78 54752 07/17/03 CAT150 CITY OF CATHEDRAL CITY 34.00 54753 07/17/03 COA005 CITY OF COACHELLA 21693.57 54754 07/17/03 COA080 COACHELLA VALLEY WATER 3465.00 54755 07/17/03 DAN200 DANONE WATERS OF NORTH 2O5.22 54756 07/17/03 GAB050 GABRIEL'S WROUGHT IRON 17500.00 54757 07/17/03 GAS010 GASCARD INC 2731.66 54758 07/17/03 HOB100 HOBLIT MOTORS 14642.42 54759 07/17/03 IMP010 IMPERIAL IRRIGATION DIST 13.63 54760 07/17/03 IRWO20 BARBARA IRWIN 50.00 54761 07/17/03 KIR010 TOM KIRK 150.00 54762 07/17/03 LAQ050 LA QUINTA CITY EMPLOYEES 556.29 54763 07/17/03 MOU050 LESLIE MOURIQUAND 50.00 54764 07/17/03 RAP050 RAPID DATA INC 80.00 54765 07/17/03 RIE300 KRISTIN RIESGO 195.75 54766 07/17/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 54767 07/17/03 ROB150 STEVE ROBBINS 150.00 54768 07/17/03 SHA050 ARCHIE SHARP 50.00 54769 07/17/03 SOU033 SOUTHERN CAL ASSOC CODE 260.00 54770 07/17/03 SPRO10 SPRINT 697.33 54771 07/17/03 STA044 DARREN STANLEY 62.50 54772 07/17/03 TH0200 DAVID THOMS 50.00 54773 07/17/03 TYL050 ROBERT T TYLER 150.00 54774 07/17/03 UNIO05 UNITED WAY OF THE DESERT 183.00 54775 07/17/03 VER200 VERIZON 4119.14 54776 07/17/03 WRI050 ROBERT S WRIGHT 50.00 CHECK TOTAL 97,831.95 kki z a OJ N lD r co M O N M "T n �,o r cc O cz O H Z r`") O r r-1 \ H r o W C� E x U EF FC W 0 E w H C7 W E-+ C7 W H C7 W H C� w H (� E W H C7 W H C� W H C7 W E-I C7 W H C7 W H C7 w H C7 W H c� W H CJ E W H C� w H rn H W H W H a a 00 0 - H 0 o 0 O 0 0 0 u) .--+ M Ln M o o 0 un 0 � 0 o 0 u� 0 Ln 0 o 0 0 0 0 0 0 co r o o r LC) Z w g >+ Q H Z o o Ln O ri 0 N� l0 0 H 11-:r co C' r r-1 r r r M N o o Un -+ r M r Ln r cro c u� r- N H N �0 M n r M C' N o o M M 0 Ln 0 o � rn M rn N a CD O Q0 H O O O O O O O r O o O Ln H O W O H N O r1 U) w + M W H O > H -1 Z H a O O O H U H a (D a H z 0 x "M cn Z W W < > Q a a U > cn x w x U Z < a a4 U > cn x U w x U Z < a a U > rn x U w x U Z < a a U > cn x U w x U Z < a a U > cn x U w x U Z < a a U > to x U w x U Z < a as U > x U w x U Z < a as U > u] x U w x U Z < a a. U > x U w x U Z < a as U > Ul x U w x U Z < .-a a U > cn x U w x U Z < a a U > cn x U w x U Z < s a rn N a < H C H cz 0 n W > o W U o a z < < H \ O H U W O H O H z x 47 U > z < z W > H U a < cz El � O \ H O H C] z z D W U > w E Z O z H z Z rS a a a E-� O O C] z W > a 1 cr.0 U H U a I ,-J cn • r o cz \ a a H O C4 0 C) z w > U Z W w z o 44 U a H O cz O C] z w > U) 41 W U O a a E- Q cz (D o W < w w U w H Q O > I z H (] > z o cz o w N W 2 O h m r o Q' Ln r O Q' 110 co l0 o d' m r � o Q' 61 r- l0 O Q' O oo l0 O Q' r r l0 O r� cc l0 O N w 1.0 o M co l0 O co 1-0 O n 0 1-0 O o o N W Ln M o) r N O c o N W O rJ H `,G � Z a r� ao w w a I o o ry H � W m o o O 0 0 O o 0 0 r Ln Lr) r u-) Ln r Ln u) r Ln 1n r u) Ln r Ln Ln r Ln a-) r Ln u-) r un d) r Ln u-) o o 0 r Ln o o 0 0 0 0 0 0 0 0 0 0 E o 2 rn O Ln u) O l0 M o l0 61 O l0 Q1 O Q1 o l0 Q1 O lD 41 O lD m O l0 rn O l0 rn O l0 rn O lD o, O rn O n m M Q rn o Ln of M N r M lD r O N H z m O r-I O Q r) N r ri a-) C N Ln Q N u7 C N Ln Q. 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Q' N o Op a) Cl) M N .--� N M N O Ln �+ 0 1 N c Q � � w � 0 0 Q 0 0 0 0 o M °' o Ln w z Ln r O � � H Ca W W E-H U) a z 0i U H C14 PA O O O > O O E--, E--,Cn E--, H ra H U H U U U U U U U U Q Ha, z 4.) z > > > > > > > H > cz U cz O H O cn O to cn cn v] cn w v] 0 O > fz 0 ••-i M z 0 a p z U z C] z W w W W W W W z W z O z H u] W W z z z z z z z W z W H w w o > a> \ 0 x 0 x= 0 0 x 0 x 0 x 0 x E- z 0> x r/] H > U) a, a, C14 as C14 a 121 a, H a x W 44 O " 0 Lz CO 61 r` co r- m OO Ol m O O �] N N to M N O r- l0 N N > 1 > M O 1` � N r- 0 cT z z n 61 . i N C M dl N N W H Ll H 'J T Ln Q' l' Q' C' O ri d' z 3, to to lfl to r- to `J p Ln M Ln Ln Ln Ln p r Ln h H ,Y. < z a < on w CQ a 1 O 0 w H a o o Ln N o o N o 0 0 0 w 0 0 lD M o o ,-i Co 0 0 0 W O o l,o to 0 0 to Ln o 0 0 p z Ln N ,n M H M ,-i M Ln M Ln M rH N rn O rn O Ln M rn o N l0 lD to to to lD to lD to Ln H z O M M I- 1-1 N M z O Ln Ln Ln Ln Ln Ln O O Ln O 0 0 3, r r i .--i m M Ln c U O O O O O O O O O O O ri _1 '-i _4 r-i r1 .-H ri Ln r-1 .--� H a W W p M O W o x Ln H E- a, x (S W 1 O H a 3 a z C z z z z z z z z z z p O O O O O O O O O H >1 01 < r W H N H N H N " N H N " N F-I N H N H N H fz W a, a O , a rz a z a z z z a m a a z w w w w W w w w w 0 cn z w > > > > > > > > > a H G., w z 0 > Ln O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ln 0 >4 O N N N N N N N N N o U E- H z cz rz z Cz rz Cz rz Ix H U H z W w W w w w w w w z > > > > > > > > 3 36 . - ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 11:31AM 07/10/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.' 54723 07/10/03 AD0010 DON ADOLPH 600.00 54724 07/10/03 ATT075 AT&T WIRELESS 32.45 54725 07/10/03 BIA013 BIA - DESERT CHAPTER 35.00 54726 07/10/03 CAL040 CALIFORNIA VISION SERVICE 1057.19 54727 07/10/03 CAL167 CALPERS LONG-TERM CARE 84.39 54728 07/10/03 CAN050 CANADA LIFE ASSURANCE CO 599.28 54729 07/10/03 COA080 COACHELLA VALLEY WATER 1077.72 54730 07/10/03 DEP008 DEPT OF CONSERVATION 9530.55 54731 07/10/03 ENT050 ENTERPRISE RENT -A -CAR 100.00 54732 07/10/03 FAS050 FAST FRAME 271.53 54733 07/10/03 HEM100 CITY OF HEMET 25.00 54734 07/10/03 HEN050 TERRY HENDERSON 600.00 54735 07/10/03 HOR100 DODIE HORVITZ 92.10 54736 07/10/03 IMPO10 IMPERIAL IRRIGATION DIST 11757.90 54737 07/10/03 LAQ040 LA QUINTA CHAMBER COMMERC 200.00 54738 07/10/03 LAQ050 LA QUINTA CITY EMPLOYEES 13.00 54739 07/10/03 OSBO50 LEE M OSBORNE CPA 600.00 54740 07/10/03 PET005 CASH/PETTY CASH 2O3.08 54741 07/10/03 POW300 POWER PERSONNEL INC 924.80 54742 07/10/03 SAF020 SAFEGUARD HEALTH PLANS 5280.11 54743 07/10/03 SPRO10 SPRINT 48.23 54744 07/10/03 UNU050 UNUM LIFE INS 2617.00 54745 07/10/03 VER200 VERIZON 31.76 CHECK TOTAL 35,781.09 37 z OJ '-i I--i N N M 'IV Ln ,o lO z O H z M 0 O r- U < U < m w H w H w H w H w H w H w H W E-4 w H w E-+ w H w H w E-H w H w H a 0 Ln O Ho 0 LC) c� O p 41 61 M N I` l0 Lc) C) N l0 cc) CO Ln l0 .-A l0 CDM O u) O Z W '+ a H Z O O O `O . N M M !` Ln p �r OD an Ln 9CU QT l0 M N N O O O Ln I O O N N p o O O Cn O) Cl) co (N U) Ln O O M LC) W H O z -, z O H a -i rz U u) w ❑ � a W. O w a -- a w a w > rz p H o EH (Z O ❑ z w > M U > cn z O H x o a H U) z U!) O w ❑ a z w w CZ > H C� z r H w w a < a w z W M a < H o H Cz 0 ❑ z w > Ln p w U z a < < Z H a o co H rzi CL O z ❑ O z " w U) > H N cn z O + H a U < H ❑ o 0 H Lz a O a ❑ O z Z w > a U z H W 114 FH a a w Ol Ln a FC H o H Cn CZ z 0 H ❑ z ❑ w w > <3 U '> V) C: w H U > cn a w H r o a H O U H > (� U) O ❑ Cz z w w H > 3 W w w a FH U) w W w a H U) O M Ln a < H o H z O ❑ z w > O Z O O , H E+ cz a U) a z FC < E-H a 0 H H a a E O < ❑ U z w ? 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H Wa a � z < a a a a H a O > a -1 11 1- 11 1- a o z N < a x x x x x w w H X H a Q o M M cn M M 3 Ga a a a a Cl<<< a< o < a z w cn z U U U U U a+ cn cn p > F Cu W z 0 > Ln Ln Ln Ln Ln o O o 0 0 O O O O O O O N r-i Ln O O }i O O O O O M O O O N UP H H H F F 3 1-4 z O a U H w w w w w O < a z W 40 A/P - AP6002 CHECKS TO BE VOIDED 1:05PM 07/14/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 54612 DEF 06/16/03 4620.00 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/16/03 150.00 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 487.50 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 240.00 BER150 BERRYMAN & HENIGAR INC SECURITY/SENIOR CTR RENTAL 54612 DEF 06/20/03 1177.31 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 2371.35 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 1500.00 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 5737.50 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 487.50 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 1275.00 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 5362.50 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 2437.50 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC 54612 DEF 06/20/03 3900.00 BER150 BERRYMAN & HENIGAR INC PLAN CHECK SVC TOTAL VOIDED 29,746.16 41 A/P - AP6002 CHECKS TO BE VOIDED 09:18AM 07/15/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE NUMBER ID DATE 54723 DEF 07/10/03 TOTAL VOIDED VENDOR VENDOR AMT. PAID NUMBER NAME 600.00 AD0010 DON ADOLPH INVOICE DESCRIPTION TRAVEL EXP/LCC FORUM 42 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 54082 DEF 05/27/03 7.00 &02028 THE POOL STORE TOTAL VOIDED 7.00 11:11AM 07/15/03 PAGE 1 INVOICE DESCRIPTION REFUND BUSINESS LIC OVERPAYM 43 A/P - AP6002 CHECKS TO BE VOIDED CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR NUMBER ID DATE AMT. PAID NUMBER NAME 54432 DEF 03/27/03 539.20 CIM050 CIMA COMPANIES INC TOTAL VOIDED 539.20 2:14PM 07/16/03 PAGE 1 INVOICE DESCRIPTION VOLUNTEER INSURANCE .fl COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Authorization for Overnight Travel for the Community Services Director, Senior Center Activities Coordinator and One Community Services Commissioner to Attend the California Parks and Recreation Society Conference in Anaheim, California, March 10-13, 2004 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: Cq- STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Community Services Director, Senior Center Activities Coordinator, and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in Anaheim, California, March 10-13, 2004. FISCAL IMPLICATIONS: The costs associated with conference attendance for the Community Services Director, Senior Center Activities Coordinator and one Community Services Commissioner will be funded through the Community Services Administration Travel, Training and Meetings Accounts #101-251-637-000 and #101-202-637- 000. The estimated expenditures are as follows: • Registration • Meals • Lodging • Travel TOTAL: CHARTER CITY IMPLICATIONS: None. $239 $200 $400 $150 $989 per person BACKGROUND AND OVERVIEW: The annual conference of the California Parks and Recreation Society (CPRS) gathers parks and recreation professionals and commissioners from all areas of the State of California to network and share information on issues of common interest. Staff and commissioners receive information on current federal, state and county policies, marketing strategies and programming trends. The request for overnight travel is being considered in advance in an effort to take advantage of the pre -registration special which would save the City of La Quinta up to $50 per person (Attachment 1) as well as enabling staff to make reservations for lodging at a reduced rate. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Community Services Director, Senior Center Activities Coordinator and one Community Services Commissioner to attend the California Parks and Recreation Society Conference in Anaheim, California, March 10-13, 2004; or 2. Do not approve the authorization for overnight travel; or 3. Provide staff with alternative direction. Resnectfully sjubmitted, Dodie Horvitz,, Community Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachment 1: 2004 CPRS Conference Registration Form ATTACHMENT 1 F Pacific Southwest Recreation & Park I' T16 Save Training Conference March 10-13, 2004 10 Monlesy Anaheim, California 93% of the 2003 conference delegates stated they would implement new ideas learned at educational sessions! 2003 conference delegates rated the networking opportunities at the San Jose Conference a 4.22 on a 5 point scale! Networking occurs in educational sessions, at conference socials, special events and the exhibit hall. Three out of four delegates at the 2003 conference stated they would implement a new idea learned while visiting the exhibit hall! Register Now to save up to $50 ra" Take advantage of the lowest registration fee offered to delegates - the Early Bird Fee of $239* Pre -registration $269 On -Site registration $289 If RR EAR .Y 1R l Ric E RE iEP�'EI I iEER 1 , 2004 CONFERENCE EARLY BIRD REGISTRATION FORM Name (required for early bird rate) Member # (if applicable) Address City/State/Zip Agency Day Phone Please Check All Applicable Boxes Membership Category Category Early Bird Rate ❑ CPR5 ❑ NRPA* ❑ CAPRCBM ❑ Nonmember ❑ Member $239* *NOTE: WA rrarbei rest said a aapy of their valid rrtsvba cadfrr veri6catim ❑ Nonmember $419 . $239 is "Early Bird" member rate. Other registration discounts do not apply with this Early Bird special, including the 6th free Promotion. Registration with full payment must be postmarked by September 19, 2003. No purchase orders accepted. Questions? Call California Park & Recreation Society, 9161665-2777. PAYMENT INFORMATION $ Total amount of check enclosed Make check payable to CPSRPTC Charge $ to ❑ VISA ❑ MasterCard ❑ American Express Bankcard # Exp. Date Cardholder Name/Signature Mail this form to; Registrar California Park & Recreation Society 7971 Freeport Blvd, Sacramento, CA 95832-9701 , Fax 916/665-9149 • conference@cprs.org �; r/ T ira��•C� t OF COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Authorization for Overnight Travel for an Animal Control Officer to Attend the American Humane Horse Abuse Investigators School in Boulder, CO, October 5 - 10, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for an Animal Control Officer to attend the American Humane Horse Abuse Investigators School in Boulder, CO, October 5 through October 10, 2003. FISCAL IMPLICATIONS: The training will be funded from Travel, Training and Meetings, Account #101-353- 637-000. The breakdown of estimated expenditures for this class is as follows: ♦ Registration $425 ♦ Meals $350 ♦ Travel $550 ♦ Hotel $700 Total $2025 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The Animal Control Division of the City has received an increasing number of calls regarding the humane treatment of horses. At this time, Animal Control Officers have had no formal training regarding the humane treatment of horses. It is expected that calls regarding horses will increase and the Animal Control Division wishes to prepare for and meet the new needs for professional response to complaints regarding horses. This course will improve the Animal Control Officers' ability to respond to and identify inhumane treatment of horses (See Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for an Animal Control Officer to attend the American Humane Horse Abuse Investigators School in Boulder, CO, October 5 - 10, 2003; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Building aA Safety Director Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1. Announcement showing class subjects 2 AIL y}' How can you tell when a horse is overworked or overburdened? Can you scientifically prove that a horse is undernourished.? What is the most valuable information to collect at the site of possible horse abuse Can you tell good feed from bad.? That is the best way to question suspected horse abusers? And how do you know if they're telling the truth? American Human: is offering both a Level I and Level II Horse Abuse Investigators School. Each three- day course, custom-tailored by American Humane staff and faculty members, will give you the knowledge and confidence to identify and resolve the horse abuse and neglect cases in your community. Both of these courses require that you pass a test to receive your certificate of completion. Students should plan on studying in the evenings in preparaton for each day's quiz as well as the final exam. Level I This three-day course will cover the following topics: • Basic identification skills including breeds, color, and markings. • Basic equipment including how to halter tie and trailer a horse. • Basic behavior of the horse. • Basic veterinary issues including nutrition, farrier issues, and teeth. Level II This three-day course will cover the following topics: • Advanced veterinary topics including nutrition, teeth, and farriers. • Advanced investigative issues including Carriage Horses and Hack stables. • Advanced behavior of the horse. In order to successfully complete Level 11, students must demonstrate proficiency in the following areas: • Catching and haltering a horse. • Picking up and cleaning a horse's hooves. • Leading and trailering a horse. • Identifying different breeds, color, and markings. • Identifying basic equipment. $300 for Level I or Level II. $ 5 a0 for Level I and. Level n. Tuition $300 for each level. Covers three days of lectures, demonstration, and hands-on experience with the horses. $500 for Level I and Level II. Covers five days of lectures, demonstration, and hands-on experience with the horses. Also included in both levels: Three-ring notebook of lecture outlines and handouts. Certificate (upon successfully passing examination) verifying your completion of this nationally recognized school. Lunch provided each day. Scholarships American Humane offers a limited number of full and partial scholarships which can cover tuition. To apply, call American Humane's Scholarship Hotline at 800-227-4645 ext. 604. 020 Amencan Humane 4 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Approval of the First Amendment to the Agreement for Law Enforcement Services Between the City of La Quinta and the County of Riverside RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve the First Amendment to the Agreement for Law Enforcement Services between the City of La Quinta and the County of Riverside. FISCAL IMPLICATIONS: The cost associated with the additional motor officer position for next fiscal year is $196,670 (including $30,000 in one time training costs). The cost associated with the additional Special Enforcement Team member (Target Team), is $190,843 (including $25,000 in one time training costs). Total additional funding in the amount of $387,513 for the two positions is included in the recently approved budget for Fiscal Year 2003/04. Realistically, it will take some time to recruit and fill the positions, therefore the total budgeted amount will not be expended (during the?) next fiscal year. However, in subsequent years, the total amount budgeted (less training costs) will be expended annually. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta has contracted for law enforcement services with the County of Riverside since the incorporation of the City. The current five-year agreement was approved by the City Council on November 19, 2002. Upon approval, the proposed first amendment, (Attachment 1), would add a fourth Target Team member and a third motor officer. The complete list of positions for which the City will contract is also included in Attachment 1. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council are: 1. Approve the First Amendment to the Agreement for Law Enforcement Services between the City of La Quinta and the County of Riverside; or 2. Do not approve the amendment to the Agreement for Law Enforcement Services between the City of La Quinta and the County of Riverside; or 3. Provide staff with further direction. Respectfully submitted, Tom Hartung Director f Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachment: 1 . Copy of the First Amendment to the Agreement for Law Enforcement Services 2 ATTACHMENT 1 FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF LA QUINTA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside and the City of La Quinta, approved by the Board of Supervisors on December 23, 2002, for services effective July 1, 2002 through June 30, 2007, is hereby amended in the following respects only: 1. Section 11 is amended to read as follows: 11. NOTICES Any notices required or desired to be served by either party upon the other shall be addressed to the respective parties as set forth below: County Bob Doyle, Sheriff Riverside Station Post Office Box 512 Riverside, California 92502 City City of La Quinta P.O. Box 1504 La Quinta, CA 92253 Attn: City Manager or to such other addresses as from time to time may be designated by the respective parties. An information copy of any notice to County shall also be sent to: Clerk of the Board of Supervisors County of Riverside 4080 Lemon Street, 1" Floor Riverside, California 92501 2. Attachment A is amended to read as follows: ATTACHMENT A CITY OF LA QUINTA LEVEL OF SERVICE Average Patrol Services 82 supported hours per day. (Equivalent of 16.8 Deputy Sheriff positions @ 1780 annual productive hours per position.) Non -dedicated Positions 3 Four (4) Deputy Sheriff (fully supported) positions - Target Team Dedicated Positions One (1) Sheriff's Sergeant position Three (3) Deputy Sheriff (fully supported) positions - Motor Officers One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force Two (2) Community Service Officer H positions IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this Amendment to Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be signed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. Dated: ATTEST: Name Title By: Dated: ATTEST: Nancy Romero Clerk of the Board M CITY OF LA QUINTA 0 Mayor COUNTY OF RIVERSIDE ID Chairman, Board of Supervisors Deputy FOPk4 APPROVED J J L 0 _ �2003 f, 4 �a' \�1�1 � •c 10 o - _ L_ U1�z Ou CC` ep AGENDA CATEGORY: `y OF TKO BUSINESS SESSION: COUNCILIRDA MEETING DATE: August 5, 2003 CONSENT CALENDAR: ITF I%4 TITI .F - Approval of Purchase of H T E Software Licenses and Related Implementation Costs for Community Development and Code Enforcement, as Addendum to Current Contract Documents RECOMMENDATION: STUDY SESSION: PUBLIC HEARING: Approve purchase of additional H T E software licenses and corresponding implementation costs, for Planning and Zoning and Code Enforcement modules, per the existing H T E contract dated April 1, 2003. FISCAL IMPLICATIONS: Based upon the current H T E contract (pages 3 and 4 included as Attachment 1) , the City has the option to license Optional Applications and corresponding services listed at fees locked in until December 31, 2003. These fees are for licenses and training of features the City of La Quinta may wish to implement as Phase II of the current H T E software project. Estimated cost of licenses and training for the two additional modules, with imagining interface for each module, is $47,350, plus actual travel expenses for trainers, based upon the existing contract terms. Any necessary data conversion costs would be determined upon H T E s review of the City' s data base for the two functions, and would be based upon terms of the current contract. Annual support costs for the modules are $7,050. Council approved a continuing appropriation in the amount of $225,000 for Fiscal Year 2003-2004 for Phase II costs, in the preliminary budget, Account 101-153-703-812. Sufficient funds are available to implement the modules. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta entered into a contract with H T E, Inc. for provision of software, certain hardware, and implementation of City-wide integrated applications, on April 1, 2003. Prior to awarding the contract to H T E, Inc. the City conducted an extensive RFP process. Implementation of Finance, Building Permit, and Land data base management modules is under way at this time. A '- City departments working with the implementation include Finance, Building and Safety, Community Development, Personnel, and Code Compliance. Due to the integrated nature of the computer system involving City-wide operations, potential cost savings have been identified that may be realized by installing the Planning and Zoning and Code Enforcement modules at the same time that related modules are being implemented. Potential savings in H T E travel and training costs, staff training time, and data base set up time are a few of the advantages of implementing the two additional modules at this time. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the purchase of H T E software licenses and related implementation costs for Community Development and Code Enforcement, as addendum to current Contract documents; or 2. Do not approve purchase of H T E software licenses and related implementation costs for Community Development and Code Enforcement, as addendum to current Contract documents; or 3. Provide staff with alternative direction. Respectfully submitted, ohn M. Falcon6r, Finance Director Approved for submission by: 1 Thomas P. Genovese, City Manager Attachments: 1. Pages 3 and 4 of current H T E, Inc. contract, dated April 1, 2003 2 ld Party Support Services e nitial term of Third Party application support services shall commence one hundred twenty (120) days after delivery of censed Programs, and extend for a twelve (12) month term. Subsequent terms of support will be for twelve (12) month periods, commencing at the end of the initial support period. Application Training Listed above are the numbers of days of training for the Licensed Programs listed. Additional application training, if requested by the Customer, can be provided upon request at the standard billing rate in effect at that time. Any fee quoted does not include travel and living expenses. QRep Application Training Each QRep training session consists of one (1) four (4) day -session, which days must be attended consecutively, and is currently priced at S1,500.00 per session per attendee. The training takes place at the HTE Lake Mary, FL, facility. Customer is responsible for all its attendees' costs of travel to and from Lake Mary. Customer also has the option of being trained on site -at Customer's location, which consists of one ( I) four (4) day -session priced at S 1,000 per session per attendee. Project Management Project Management fees will be invoiced in the amounts and under the terms stated above. A mutually agreeable work plan will be created by the HTE Project Manager and the Customer. Additional Project Management, if requested by Customer, will be invoiced at the then current HTE rate. Any fee quoted does not include travel and living expenses. Conversion Conversion, if provided for herein, or if requested by the Customer after contract execution, will be controlled by the HTE Systems Change Request (SCR) form which will be prepared for the Customer by the HTE Conversion Team Manager. There will be a Two Hundred Fifty dollar (S250.00) non-refundable processing fee for preparation of each SCR requested by the Customer. HTE will proceed on the SCR when the signed SCR is returned with the Customer's authorization along with fifty percent (50%) payment, which includes the non-refundable processing fee. The final fifty percent (50%) payment is due upon completion. Data must be given to HTE in an IBM compatible format on a specified magnetic media and must match data field definition. Input data file clean up shall be the responsibility of the Customer. Additional conversion, if necessary, will be invoiced at the prevailing rate per hour. It is agreed that no two systems and file structures are exactly alike and there may be a need for some manual conversion efforts to take place along with the electronic conversion. SCR form(s) for any conversion services included in this Supplement are attached for Customer signature and return to HTE along with this Supplement. Scheduled Resource Changes Customer acknowledges that HTE makes every effort to schedule training and project management sessions sufficiently in advance to make effective use of HTE's personnel and to obtain favorable prices for travel and living. Accordingly, the following cancellation charges apply to training and on -site project management sessions canceled at the request of Customer: Cancellation within seven (7) days of start date, Customer pays fifty percent (50%) of the total price for the training or on -site project management; cancellation within three (3) days of start date, Customer is responsible for entire price of the training or on -site project management. In addition to the foregoing, Customer shall be obligated to reimburse HTE for any non- refundable expenses incurred by HTE for travel expenses. Notwithstanding the above, HTE will endeavor to reschedule HTE personnel in order to mitigate Customer's costs and expenses under this paragraph. To the extent HTE is successful in such rescheduling, Customer's payment obligations shall be reduced. 'Third Party Software and Hardware Unless otherwise provided for herein, warranty and maintenance offerings by HTE for its Licensed Programs do not apply to any third party hardware or third party software supplied under this Supplement. HTE does not make any warranties nor provide any source code for any non-HTE products unless otherwise provided herein. The return and refund policy of each individual third party hardware or third party software supplier shall prevail unless otherwise provided herein. It is hereby acknowledged by the parties that HTE VAR is the subcontractor for the Third Party Hardware/Software/Services purchased herein. Provisions for the HTE VAR Third Party Hardware are provided in Attachment "A", Master Product Agreement No. 200303127BB01, Attachment "B", Services Agreement No. 20030312BB02, and Attachment "C", Services Agreement No. 20030312BB03, all hereby made attachments hereto by their reference. Optional Applications For the period ending December 31, 2003, Customer has the option to license the Optional ApplicatWns and corresponding services listed below at the fees stated. These fees do not include project management, travel and living expenses, or conversions, all of which may be required. In the event that Customer elects to exercise this option, HTE and Customer will ► b enter into written agreement to provide license of Optional Applications and corresponding services to Customer. The HTE Schedule A 3 LAQU-20030089-ScheduleA-revised032103.doc 3 Ver. 09/10/02 3 Revised 3/12/03 e �.rt�:.tc.sd.�i;.''ii;�'�.,.�.r,�.�:�..YW uK- �•"'�—�.....dd:ii�i; �>:x,id..:i�at; e�;�v s---.", .� ,. v:�b:4r.,:;�:.iS�.ar�: `.,. listed below are interfaces only. Customer shall be responsible for obtaining the applicable hardware and system from the appropriate third party vendor. /on licensing of the Click2Gov Optional Applications, Customer agrees to meet the requirements of the HTE Click2Gov Hardware Recommendations to be provided at time of contract. Click2Gov Licensed Programs do not include source code. Optional HTE Applications License Fees Training Fees Installation/ Configuration Fees Annual Support Human Resources - YH S 10.650.00 S 5,000.00 S 2,250.00 Work Orders/Facilities Management - WFJ 20,950.00 11,000.00 4,400.00 Asset Management 1I - A2J 8.700.00 4,000.00 1,850.00 Fleet Management - FMJ 17,550.00 7.000.00 3,700.00 Planning and Zoning - PZJ 17,300.00 5,000.00 3.650.00 Purchasing/Inventory - PIJ 16,900.00 8,000.00 3,550.00 Code Enforcement - CEJ 6,550.00 5,500.00 1,400.00 Financials Barcode Interface - BA 5,000.00 1,000.00 10)0.00 Document Imaging lnterface (Financials) - lE 5,000.00 1,000.00 Document Imaging Interface (Community Development) - IL 5,000.00 1,000.00 HTE's VSI RecTrac Interface to Cash Receipts - V1 1,500.00 350.00 Click2Gov Core Module - Kl 2,500.00 S 2,560.00 450.00 Click2Gov Building Permits - K3 5,000.00 1,280.00 900.00 Click2Gov Business Licenses - K6 5,500.00 1,280.00 990.00 Click2Gov Planning and Zoning - K7 5,000.00 1,280.00 900.00 Click2Gov Purchasing/Inventory - K9 5,300.00 1,280.00 960.00 Building Permits Wireless - KB 4,500.00 1,280.00 900.00 Preprinted Terms and Conditions Preprinted conditions and all other terms not included in this Supplement or in the Agreement on any purchase order or other document submitted hereafter by Customer are of no force or effect, and the terms and conditions of the Agreement, and if applicable, this Supplement and the Hardware Purchase Agreement if applicable, shall control unless expressly accepted by HTE in writing to the Customer. The terms and conditions contained in this Supplement, including the prices, will be honored as set forth herein, provided this Supplement is fully executed by March 31, 2003. Customer warrants that the amounts to be paid hereunder will be paid out of appropriated funds and are not part of a financing arrangement with any third party. e HTE Schedule A 3 LAQU-20030089-ScheduleA-rev ised032103.doc 4 Ver. 09/10/02 4 Revised 3/12/03 4 SepQ�rw COUNCIL/RDA MEETING DATE: ITTi M TITI .F Authorization for Overnight Travel for the Personnel/ Risk Manager to Attend the California Joint Powers Insurance Authority Annual Risk Management Conference to be held October 8 through 10, 2003 in Carlsbad, California RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Personnel/Risk Manager to attend the California Joint Powers Insurance Authority Annual Risk Management Conference (CJPIA) to be held October 8 through 10, 2003 in Carlsbad, California. FISCAL IMPLICATIONS: Travel expenses will be funded from the Travel, Training and Meetings Account No. 101-104-637-000. The breakdown of estimated expenditures for this conference is as follows: Registration $320 Hotel $340 Meals $225 Travel $100 Total $985 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The CJPIA sponsors an annual Risk Management Conference that offers a variety of speakers and educational materials on various risk management and personnel topics. The conference will provide the City with the opportunity to obtain the W, latest information concerning risk management and personnel issues. An overview of the conference is attached (Attachment 1). FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize overnight travel for the Personnel/Risk Manager to attend the CJPIA Conference to be held October 8 through 10, 2003 in Carlsbad, California; or 2. Do not approve the request for overnight travel; or 3. Provide staff with alternative direction. Respectfully submitted, y Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Conference overview 2 1, Iti d .If Tournament As host of PGA Tour events for more than 30 years, La Costa allows visitors to measure their performance agahist the hest players in the world. On October 8, players will experience La Costa's South Course. This course presents players with special challenges, such as the last four holes of the course lmown as "the longest mile in golf." The tournament fee of $135) includes lunch, cart, and 18 holes of golf. GLUFORNJA JPI4 is the largest municipal se f -insurance pool in the state aml has been sei-ri.rzg its members siiice 1978. Members take aa2 act'L,e 1-ole in, determining the CA >_ I r o R NI I A program., arid sen.,iees that it -ill he provided to the pool. progressi.re nsk management agency concerned with pi,ereritin10* and alleuatillg risk ichererer possible, the CwFopnil JPIA strires to etista-e it coiitinmes to be on the cutting -edge serving the members. The CiLtFoR.m JP14 has a risk-shan'ng {pool for general liabi,liti� aw/ iwi—kers' compensation acid obtains 0TOUp-h111-chased irlsura1lce for its members for all-risk property; auto. e(Irthquake. elrcironmerital arid fidelitti exj)osares. t ,a Y ds ATTACHMENT 1 331 `„`'tis4 e Y4 Yemeni ISSIBLE �Y n va 9 ernent tinference ad, C california 1-1 per $_�o, /UV R*sk Nlanao ement MISSION: POSSIBLE s R This year we are facing unprecedented fiscal crises, and nearlN eN"ery goverrunental agency in California will be impacted. -Honey is tiz;ht and budgets are ,trained, but N ou cannot afford to liuss this conference. Thanks to a .stellar speaker lilieup and the support of our sponsors. the conference contiliues to offer incredible value for the money spent. We have. taken steps to ensure this conference fits in Nour budget. City Managers. Town Managers. Eyecutn e Directors and General Managers receiti e free registration with one paid participant. _additional paid registrants froin your agencti receive a <*;50 registration discount. and. the hotel rate is the lowest ever offered. The conference Nvill discuss issues critical to our agency's financial ��ell-1 )eing: effectively allocating eypeilses associated with your losses, improving; performance through 5afetN management, workers' conlhensation issues, enil4ovnlent 1wactices and lessons learned through claims and lawsuits. lour inission, should you choose to accept it ... is to joill its ul Carlsbad. f 4 /orkshop Implementing a Safety Management System Learn hoiv to app1Nsafety inanageinent liletllods to improve organization performance while protecting the lives and health of }-our e1111)ltiyees. This pro,,,Taiil focuses on ri5, assessillent.. prel)aredness and discipline as the keys to increasing productivity through enhanced workplace safety. Measurable results include: injury reduction, increased productivity., reduced overtime.. and reduced liability and lvorkers' compensation costs and risks. The pre -conference workshop fee of 75 includes session materials and hmch on October u. Keynote FISH! A Remarkable Way to Boost Morale and Improve Results Presented by Harry Pahl, co-author of FISH! Iinagule a workplace where everyone chooses to bring energy. passion. and a positive attitude to work. everyday. Imagine an envirolullent in which pei)ple are truly connected to their work, to their colleagues, and to their constituents. Paul presents the most presshig work issues facing the public sector (including employee retention and burnout), and offers iNisdoni that is easy to grasp and uistantly apldicable. 72W" nce Topics Developing a Cost Allocation Formula for Your Agency Just the Facts: Documentation Dilemma Risk in Recreation Employment Law Update Surviving an OSHA Inspection Pre -employment Testing Pitfalls I'm the Risk Manager.. pow what? To Protect and Serve Surviving Stress- The Realities of AS .749 Lessons Learned from Claims and Lawsuitstration _ Registration Early (unfit 9/14) Regular (sn 5.915) Conference registration includes the welcome dinner, seminars, on October 9 & 10 two continental breakfasts, one lunch; movie night and all conference materials. Additional: fees are required for golf and the pre -conference workshop. ' `Business casual attire is suggested during the conference. Meeting rooms are air-conditioned. Register online at www cjpia.prg or complete the enclosed registration form and mail a copy of it to the CAwomk JPLk. Call (800) 229-2343 with questions or to request more information. ilation Policy Cancellations must be made in writing or, through the website. 100% refund if cancelled by September 5 50% refund if cancelled by September 15 No refunds after; September 15 Please allow 45 days after the end of the conference to receive your refund. 4 + OF 9 AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 BUSINESS SESSION: ITEM TITLE: CONSENT CALENDAR: Approval of Banking Services Request for Proposals STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve a Banking Services Request for Proposals. FISCAL IMPLICATIONS: The City currently pays for bank service fees from compensating balances. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City Investment Policies require a request for proposals for banking services every four years. The current banking services contract with Wells Fargo Bank expires December 31, 2003. Staff has updated the Request for Proposal prepared in September 1999, which was the last time the City went out for a banking services contract. (Attachment 1) Staff intends to send the Request for Proposals to all banks in the City of La Quinta, financial institutions listed in the City Registry, and institutions listed in the California Municipal Treasurers Association (CMTA Roster). Banking institutions must comply with the insurance requirements contained on Page 8 of the FY 03/04 Investment Policy as well as allowable maximum deposits detailed in the State Government Code Section 53638. Staff proposes that the Investment Advisory Board and the City Treasurer serve as the Selection Committee. Staff will meet with the Investment Advisory Board in September to discuss the selection process and is anticipating a recommendation of a banking institution to the City Council for consideration at the December 2, 2003 meeting. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Banking Services Request for Proposals; or 2. Approve the Banking Services Request for Proposals with amendments; or 3. Provide staff with alternative direction. Respectfully submitted, Z John M. Falconer! Finance Director Approved for submission by: • l Thomas P. Genovese, City Manager Attachments: 1 . Requests for Proposals for Banking Services KA ATTACHMENT 1 P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 August 5, 2003 REQUEST FOR PROPOSAL FOR BANKING SERVICES (760) 7 7 7 - 7 0 0 0 FAX (760) 777-7101 The City of La Quinta is seeking proposals for Banking Services for its bank accounts and the related cash management services. The enclosed Request for Proposal (RFP) outlines the scope of the engagement, information required, evaluation criteria, and other relevant information. If your Bank would like to be considered as a potential provider of Banking Services, please respond by no later than 12:00 p.m. (Noon) on October 31, 2003. Seven (7) copies of the proposal must be submitted. Any proposals received after the above date and time may be disqualified. All proposals must be sealed, marked "Banking Services Proposal," and submitted to the City at the following address: City of La Quinta, California 78-495 Calle Tampico P. O. Box 1504 La Quinta, CA 92253 Attention: John Falconer, Treasurer Phone: 760 777-7150 Fax: 760 777-7105 The Bank will be notified if they are required to meet with the City Treasurer and the Investment Advisory Board (IAB), a City Council appointed Board, to answer questions pertaining for the RFP. Questions relating to the RFP may be submitted in writing only (mailed or faxed to the attention of the Treasurer by 12:00 p.m. (Noon) before October 24, 2003. Singerely, John M. Falconer Treasurer 1 V 3 City of La Quinta Banking Services RFP Table of Contents Description Page No. INTRODUCTION................................................................. 3 RFP AND PROPOSAL SCHEDULE ...................................... 4 PROPOSAL PROCEDURES ............................................... 4 SELECTION CRITERIA ............................................... 4 BANKING SERVICES PROPOSAL CONTENT AND FORMAT 5 Tab A - Table of Contents 6 Tab B - Bank Profile 6 Tab C - References 6 Tab D - Demand Deposit Accounts 6 Tab E - Collateral ization of Deposit 7 Tab F - Bank Compensation 7 Tab G - Deposit Activity 7 Tab H - Wire Transfers 8 Tab I - Account Reconcilement 8 Tab J - State Activity 9 Tab K - Overnight Sweep 9 Tab L - Payroll Tax Processing 10 Tab M - Direct Deposit of Payroll 10 Tab N - Credit Cards 10 Tab O - Balance Reporting 11 Tab P - Merchant Bankcard 11 Tab Q - Implementation Plan and Costs 11 Tab R - Service enhancements 12 Exhibits to Attach: Tab S - Banking Services Bid Form 13 Tab T - Standard Bank Fee Schedule for Government/Corporate Clients 13 Tab U - Sample Account Analysis Statement and users Guide 13 Tab V - Relevant Cash Management Agreements 13 Tab W - Bank Credit Ratings - Most Current Annual Report, Call Report 13 2 4 City of La Quinta Banking Services RFP INTRODUCTION The City of La Quinta (City) is located in Riverside County with a population of approximately 30,000 residents. It was incorporated as a general law city under the provisions of the Government Code of the State of California and it became a Charter City in November 1996. The City operates under the Council -Manager form of city government. The City Currently has approximately 78 full-time and part-time employees. The City's primary banking relationship currently resides with Wells Fargo Bank and consists of general depository and cash management services. The City had previously banked with First Interstate Bank and converted to Wells Fargo through the acquisition of First Interstate Bank in 1996. The City utilizes PC Internet software for various on-line banking transactions. The City is in the process of reviewing its cash management and treasury operations and has determined that it is appropriate at this time to formally bid out its banking arrangements and seek proposals for various financial services based upon a mandatory 4 year bidding requirement. The City wishes to create efficiencies, make improvements where possible, and take advantage of new, applicable technologies. This RFP does not cover any other services, such as custody, investments, or bond trustee services. The intent of this RFP is to identify a financially secure federal or state chartered banking institution that can offer the highest quality of service at the lowest overall cost to the City of La Quinta with the establishment of a four (4) year contract estimated to commence January 1, 2004. The City requires fixed pricing for the four years of the contract. The City will make every effort to administer the proposal process in accordance with the terms and dates outlined in this RFP; however, the City reserves the right to modify the activities, timeline, or any other aspect of the process at any time and as deemed necessary by City staff. By requesting proposals, the City is in no way obligated to award a contract or pay the expenses of proposing banks in connection with the preparation or submission of a proposal. The awarding of a contract shall be contingent on the availability of funds and the requisite staff and Council approvals. The decision to award any contract to a particular financial institution will be based on many factors to include, but not limited to, products available, service levels, cost to the City, financial strength of bank, etc. No single factor will determine the final award decision. 3 5 City of La Quinta Banking Services RFP RFP AND PROPOSAL SCHEDULE The City intends to follow the schedule described below during the procurement process for Banking Services, but reserves the right to alter the schedule at any time. ACTIVITY Date of RFP Release of RFP Questions Due from Bank Proposal Due Date Bank Interviews Finalist Notified Commencement of Contract The City maintains the following bank accounts: General Account La Quinta Housing Account PROPOSAL PROCEDURES DATE August 5, 2003 September 11, 2003 October 24, 2003 October 31, 2003 November 11, 2003 December 3, 2003 January 5, 2004 Proposal Format - A proposing bank must follow the instructions for preparing the proposal in the prescribed format. Section tabs (A through W) must be utilized in the proposal following the same order of the RFP. Each question should be repeated with the bank's response following. Any extraneous information or marketing materials should not be included. No Proposal - If a service requirement cannot be met by a proposer, then "No Proposal" should be indicated on the Bid Form and in the relevant section of the proposal. An alternative equivalent service may be offered. Right to Reject Proposals - The City reserves the right to reject any and all proposals, to waive any non -material irregularities or informalities in any proposal, and to accept or reject any item or combination of items. Execution of Agreement - If a banking institution is not able to execute an agreement within thirty (30) days after being notified of selection, the City reserves the right to select the next most qualified proposing bank or call for new proposals, whichever the City deems most appropriate. 4 a Cej City of La Quinta Banking Services RFP Incorporation of RFP / Proposal - The RFP and the bank's response, including all promises, warranties, commitments, and representations made in the successful proposal, will become binding contractual obligations and will be incorporated by reference in any agreement between the City and the bank. Authorized Signatories - Bank personnel signing the cover letter of the proposal or any other related forms submitted must be authorized signers with the requisite authority to represent their firm and to enter into binding contracts with clients. Validity of Proposals - Proposed services and related pricing and warranties contained in the proposal must be valid for a period of 120 days after the submission of the proposal. SELECTION CRITERIA The City will utilize the selection criteria listed below to evaluate proposals and to recommend the best -suited provider of banking services to City Staff and the City Council: • Location and convenience of bank offices. • Adherence to RFP instructions and content requirements. • Ability to meet required service levels. • Ability to offer product and service enhancements. • Credentials and strength of relationship management team. • Overall lowest cost to the City and ability to guarantee pricing for contract period. • Financial strength of Bank and ability to collateralize deposits. • Quality of references and experience with public agency clients. • Other factors in the City's best interest that are not delineated above. BANKING SERVICES PROPOSAL CONTENT AND FORMAT In order for the City to be able to adequately compare and evaluate proposals, all proposals must be submitted in accordance with the format detailed below. Cover Letter: (One page maximum) The letter should designate the proposing Bank, the business address of where the relationship will be housed, and be signed by authorized Bank officers. The letter should address the bank's willingness and commitment to provide the proposed services to the City and why the bank believes it should be selected. No pricing information should be included in this section. 5 VA City of La Quinta Banking Services RFP Tab A - Table of Contents: (One page maximum.) Table of Contents should follow the RFP format. Tab B - Bank Profile: (Two page maximum.) Please respond to the following sections: Bank Overview - General overview of bank, identification of local branches or offices, and customer service philosophy. Experience - Bank's direct experience in servicing public sector clients. Please include: the number of public agency clients, the dollar amount of public funds on deposit, the types of services offered, and bank's knowledge of and adherence to the California Government Code. Relationship Management - Identify bank officers responsible for the City's accounts, what each person's role and responsibilities will be, and the relevant credentials and experience of each person on the relationship management team. Tab C -References: (Two pages maximum.) Please provide five (5) references that are of similar size and cope of service utilization as the City. Select both long-standing and recent customers, preferable public agencies. Contact Name: Title: Name of Customer: Address: Telephone Number: Fax Number: # of Yrs. As Customer: Services Utilized: Tab D - Demand Deposit Accounts: (One page maximum.) The City currently uses one demand deposit account, the General Account, for all deposit, check writing, and other activity. An ancillary account has been established for credit card activity to facilitate the payment of the related bills for the City Manager. Tab E - Collateralization of Deposits: (Three pages maximum including contract.) City of La Quinta Banking Services RFP Please detail the Bank's procedures for collateralizing public funds deposits. Tab F - Bank Compensation: (Two pages maximum.) The City may want to utilize an overnight Treasury Sweep. A peg balance of $50,000 would be maintained. The City is billed for any negative net difference between the Sweep earnings and the account service activity. 1. What is the bank's Earnings Credit Rate (ECR) based on, and how is it calculated each month? 2. List the bank's actual ECR for each of the past six months, from January through June 2003. 3. What account analysis settlement period will the bank offer the City? Please state monthly, quarterly, semi-annually, or annually. 4. For what period of time will the bank's pricing as indicated in this proposal and the Banking Services Bid Form be fixed? 5. Does the bank charge for FDIC or FICO premiums, and if so, how is the charge calculated? 6. Please detail which types of items and services can be applied against the City's account analysis in addition to standard bank services. Is there a mark- up? Tab G - Deposit Activity: (Two pages maximum.) The City currently uses an armored carrier service with daily (Monday through Friday) pick-ups at City Hall at 10:00 - 1 1 :00 A.M. The deposits are delivered to the bank's Operations Center for same -day credit. Total monthly deposits consist of approximately 510 checks (unencoded) and $5,300 in currency. Deposited items should be automatically recleared once. Checks that are ultimately returned need to be forwarded to the City within three working days. The City requires the ability to make occasional branch deposits for emergencies. 1. Please provide a quote for armored carrier service. Can the cost of armored carrier be paid through account analysis? 2. Is a mark-up applied to the cost of the service if it is paid for through account analysis? If so, how much? 7 R] City of La Quinta Banking Services RFP 3. Please describe the bank's procedures for handling deposit adjustments. 4. Please describe the bank' s returned item handling and notification procedures in detail. 5. What is the cut-off time for deposits at the bank's local branch and at the bank's Operations Center to ensure same day credit? Tab H - Wire Transfers: (One page maximum.) The City currently transacts wire transfers the internet with backup or telephone, initiating approximately 10 wires and receiving 10 incoming wires a month. 1. Please describe the bank's wire transfer service capabilities and what specifically is recommended for the City's use and consideration. 2. What safeguards and security measures does the bank have in place to protect the City? Tab I - Account Reconcilement: (Two pages maximum.) The City currently issues approximately 500 Accounts Payable and Payroll checks from the General Account and is in the process of implementing an Account reconcilement service by January 2004. Checks are written and released weekly, with Accounts Payable and Payroll alternating every other week. The City would like to consider Full Account Reconcilement, Positive Pay, check truncation, on-line stop payments, and any other enhancements the bank recommends. 1. Please describe the bank's account reconcilement services and what is recommended for the City's consideration. 2. Does the bank offer Positive Pay for this size account? If so, please describe the service as it relates to the City's check volume and reconcilement needs. 3. Does the bank provide on-line check imaging so that the City could review its paid or exception items electronically? 4. Describe the bank's on-line stop payment service and how the City would access information about whether an item has been paid and how it would execute a stop payment. 8` 10 City of La Quinta Banking Services RFP 5. Does the bank's check truncation service and how to receive copies of paid items. Tab J - State Activity: (One page maximum.) The City transacts State of California Local Agency Investment Fund (LAIF) transfers on a regular basis (approx. 5 total per month) and receives State warrants for deposit. 1 . Is the bank an approved State of California depository? 2. What is the charge per transfer to LAIF? From LAIF? 3. What is the charge for the deposit of State Warrants in Sacramento? 4. Please describe the LAIF transfer process. Are the transfers done by telephone, terminal, fax, wire transfer, etc? 5. Does the bank have an office in Sacramento that maintains a direct DDA banking relationship with the State Treasurer's Office and the State Controller's Office? Tab K - Overnight Sweep: (Two pages maximum.) The City may want to consider using an automatic, overnight DDA Sweep with all collected funds in excess of a peg balance swept into an investment fund if interest rates increases. 1. Please describe the bank's DDA Sweep service. 2. Is the bank's Sweep an End -of -Day or Intra-Day Sweep? 3. What Sweep investments or funds are available for public funds clients? 4. Does the fund(s) meet the California Government Code for allowable investments? 5. What are the costs associated with Sweep (monthly maintenance, set-up charges, # of basis points spread, transaction fees)? 6. Is a peg balance required? If so, how much? What are the procedures for changing the peg? g 11 City of La Quinta Banking Services RFP 7. How many of the bank's public agency clients use Sweep? Please cite three such clients. 8. Provide indicative rates on your Sweep product's fund(s) for the past six months. Tab L - Payroll Tax Processing: (One page maximum.) Please describe the bank's payroll tax withholding services and its related costs. The City requires the ability to report and pay state and federal tax withholdings automatically either by telephone or preferably by PC. Tab M - Direct Deposit of Payroff: (Two pages maximum.) Direct Deposit of Payroll is currently in place, with approximately 60 employees participating. The payroll files are sent to the bank by data transmission. 1 . Please describe the bank's ACH and Direct Deposit service as it relates to this specific application. 2. What are the different ACH file transmission options available to the City? What are the transmission deadlines for Direct Deposit ACH files? 3. Please detail the bank's back-up plans for data transmissions. The City requires immediate notification of any changes or problems and the ability to re - send a file. 4. Can payroll credits be sent to employees' savings accounts? 5. What special banking programs are available to employees who use Direct Deposit? Tab N - Credit Cards: (One page maximum.) The City currently has a credit card for the City Manager with a total credit limit of $15,000.00. 1 . What fees are associated with credit cards? 2. How are any transactional and billing problems resolved, and what is the turnaround for problem resolution? 10 12 City of La Quinta Banking Services RFP 3. How can the billing process and the application of payments be facilitated to ensure that the card users do not encounter problems while traveling on City business? Tab O - Balance Reporting: (Four pages maximum including sample reports.) The City does currently accesses daily balance reporting information daily by PC through the internet. The City will require, at a minimum, prior day information for the General Account, to include summary fields of information as well as detail fields for checks paid and for each debit and credit transaction. 1 . Please describe the bank's on-line information reporting system. 2. How can reports be custom-tailored for the end -user? 3. Can the City obtain current day (intra day) information? If so, please describe the service. 4. What are the computer hardware and software specifications for the bank' s on- line system? 5. Please provide a sample of prior day and intra day reports that would be the best example of the system's capabilities. Include the reports in this section. Tab P - Merchant Bankcard: (Two pages maximum.) The City though not currently, but in the future may consider offering credit and debit card payment options for business licenses, permits, and Parks & Rec. 1 . Please describe the bank's Merchant Bankcard and Point -of -Sale processing capabilities. 2. Please quote a discount rate (a general range is acceptable) and any other applicable charges for the credit card processing described above. 3. How frequently are the discount rate and other fees charged to the City? Can the discount rate and any fees be applied against account analysis? Tab Q - Implementation Plan and Costs: (Two pages maximum.) The City requires a smooth and low-cost transition to a new bank or to enhanced services with the existing bank. 13 City of La Quinta Banking Services RFP 1. Please describe the bank's plan to implement the proposed services and to ensure a smooth, error -free conversion. 2. Please detail all costs associated with the conversion of all of the new services. 3. What size conversion allowance will the bank provide the City? Please state a specific dollar amount. 4. Will the bank provide on -site training for City personnel for all of the services selected? 5. Describe in detail how the bank handles problems resolution, customer service, day-to-day contact, and ongoing maintenance for governmental clients. Please be specific about exactly whom the City will be calling and working with for the above described situations. Tab S - Service Enhancements: (Two pages maximum.) Based on the information provided in the RFP and the bank's knowledge of the public sector, please describe any services or technological enhancements, not previously mentioned, that should be considered for further improving the effectiveness of the City's treasury management operations. 12 14 City of La Quinta Banking Services RFP Exhibits for Banking Services Proposal Tab S - Banking Services Bid Form Tab T - Standard Bank Fee Schedule for Government/Corporate Clients Tab U - Sample Account Analysis Statement and User's Guide Tab V - Relevant Cash Management Agreements Tab W - Bank Credit Ratings Most current Annual Report Most recently available Call Report Most recently available Annual Call Report 13 15 �?- Sep OF T AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 BUSINESS SESSION: ITEM TITLE: Approval of a Reimbursement Agreement Between the City of La Quinta and the CONSENT CALENDAR: .00 Century Crowell Communities for Additional STUDY SESSION: Improvements to Miles Avenue and the Appropriation of Funds PUBLIC HEARING: RECOMMENDATION: Authorize the City Manager to execute a Reimbursement Agreement between the City of La Quinta and Monticello-CCC, LLC, to reimburse the developer for Developer Impact Fee (DIF) eligible additional improvements to Miles Avenue associated with the Monticello-CCC development in an amount not to exceed $63,050.06 from the City's Transportation DIF fund. FISCAL IMPLICATIONS: Sufficient funding is available within the City's Transportation DIF fund, Account No. 250-000-300-290, unreserved funds, to support staff's recommendation. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Monticello-CCC development is a single-family residential development currently under construction on the west side of Jefferson Street between Fred Waring Drive and Miles Avenue. Off -site street improvement conditions imposed upon the developer require the developer to widen Miles Avenue to its ultimate half General Plan street width with a landscaped median, which is eligible for DIF fund reimbursement pursuant to Resolution No. 2002-34 and Appendix A, Detailed Cost Estimate for Street Improvements of the DIF Study, dated January 2002. S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 8.doc The developer has constructed said landscaped median and has requested reimbursement of $63,050.06 from the Transportation DIF fund. Staff has reviewed documentation submitted by the developer and determined that the reimbursement amount is valid and within the amount established as DIF eligible off - site improvements. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize the City Manager to execute a Reimbursement Agreement between the City of La Quinta and Monticello-CCC, LLC, to reimburse the developer for DIF eligible additional improvements to Miles Avenue associated with the Monticello-CCC development in an amount not to exceed $63,050.06 from the City's DIF fund; or 2. Do not authorize the City Manager to execute a Reimbursement Agreement between the City of La Quinta and Monticello-CCC, LLC to reimburse DIF eligible additional improvements to Miles Avenue associated with the Monticello- CCC development in an amount not to exceed $63,050.06 from the City's DIF fund; or 3. Provide staff with alternative direction. Respectfully submitted, t � i` =t T<- ;' S eve Speer, P.E. ssistant City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Reimbursement Agreement S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 8.doc 2 CITY OF LA QUINTA REIMBURSEMENT AGREEMENT TRACT 24197 RAISED LANDSCAPE MEDIAN IMPROVEMENTS TO MILES AVENUE THIS REIMBURSEMENT AGREEMENT (the "Agreement") is made and entered into this 23rd day of July , 2003, by and between Monticello-CCC, LLC, a California Limited Liability Company, hereinafter referred to as "Developer", and the City of La Quinta, California, a California Municipal Corporation (the "City"). RECITALS: A. Developer is the subdivider and developer of property in the City of La Quinta known as Tract 24197 (the Tract) which is located on the northwest corner of Jefferson Street and Miles Avenue. B. Conditions of Approval for the Tract obligate Developer to construct landscape median improvements to the portion of Miles Street lying adjacent to the tract (the "Required Improvements"). NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1 . Responsibilities of Developer. Developer shall construct the Additional Improvements defined in Exhibit A and bear the cost thereof. On or about the 1011 day of each month in which costs are incurred, Developer shall submit invoices and supporting documentation for those costs. 2. Responsibilities of City. Within ten (10) working days following receipt of Developer's invoices and documentation, the City Engineer shall either approve or disapprove the invoices or portions thereof and submit the approved invoices for payment through the City's Demand Register. The City Engineer shall provide to Developer a written explanation for any portion of an invoice that is disapproved. 3. Cost of the Additional Improvements. The allowable total cost for completion of the Additional Improvements is shown on Exhibit A. Developer shall not exceed the total cost without prior written approval of City. 4. Amount of Reimbursement. Reimbursement shall be for actual costs incurred by Developer for items eligible for reimbursement and for any additional items required in the course of construction of the Additional Improvements and agreed to in writing by the parties hereto, subject to the pi ovisions of Paragraph 3. 5. Warranty. For a period of one year following completion of the Additional Improvements and their acceptance by the City, which acceptance shall not be subject to completion of all improvements for the Tract, Developer agrees to obtain from the contractor(s) constructing the Additional Improvements a warranty in the City's favor for the repair or replacement of faulty work or materials. 6. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations incurred herein so long as the injuring party commences to cure such injuring action within ten (ten) days of service of such notice and completes the cure within forty-five (45) days after the notification, or such longer period as may be agreed upon by both parties to this Agreement. 7. Attorney's Fees. If either party commences an action against the other arising out of or in connection with this Agreement, including the filing of a lien or other legal action to compel payment of the Reimbursement Agreement - Tract24197final 3 Page 1 of 5 Reimbursement, the prevailing party shall be entitled to recover reasonable attorney's fees and legal costs from the losing party. 8. Indemnification. Developer agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns ("City Indemnitees") harmless from and against any losses, claims, demands, actions, or causes of action ("Claims"), of any nature whatsoever, arising out of or in any way connected with the performance of Developer, its officers, employees, agents, or representatives under this Agreement, including costs of suit and reasonable attorneys' fees. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Developer shall provide a defense to the City Indemnitees, or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claim. In addition Developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the City Indemnitees. 9. City Officers and Employees; Non -Discrimination. No officer or employee of City shall be personally liable to Developer or any successor in interest in the event of any default or breach by City or for any amount which may become due to Developer or to its successor or for breach of any obligation of the terms of this Agreement. 10. Term of Agreement. This Agreement shall remain in full force and effect for two years following the date it has been executed by both parties. 11. Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Attn: City Engineer To Developer: Monticello — CCC, LLC 1535 South "D" Street, Suite 200 San Bernardino, CA 92408 Attn: Marty Butler 909/381-6007 12. Assignment of Agreement. Neither party may assign its obligations hereunder to any assignee without the knowledge and consent of the other party hereto which other party shall not unreasonably withhold consent. Assignment may be made only to an assignee willing, financially capable and competent to carry out the assignor's obligations. 13. General Provisions. A. Except as otherwise provided herein, the terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. Reimbursement Agreement - Tract24197final r1 � 4 4 Page 2 of 5 B. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. C. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. D. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies provided for, herein. E. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. 14. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 15. Authority of Signatories. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties are formally bound to the provisions of this Agreement. Reimbursement Agreement — Tract24197final 5 Page 3 of 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. Approved as to Form: City Attorney City: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Date 1 V1II LJV11v vvvv, v..7 ............V... ATTEST: City Clerk Date Developer: Monticello— CCC, LLC, a California limited liability company 1535 South "D" Street, Suite 200 - San Bernardino, CA 92408 By: Century Crowell Communities, LP., a California limited partnership, Its: Managing.Member, By: Century Homes Communities, a California Corporation, Its: General Partner By: July 23, 2003 Date Title: Gary Weintraub, Vice President By: Y Title: Marty Butler, Proiect Manager Date Reimbursement Agreement - Tract24197final 6 Page 4 of 5 Exhibit A ADDITIONAL IMPROVEMENTS - TRACT 24197 Item # Description MILES AVENUE MEDIAN IMPROVEMENTS 1 Landscape Median Improvements - Additional Off -Site Street Improvements Eligible for Reimbursements from Development Impact Fee Fund Reimbursement Agreement - Tract24197final Units Unit Cost Quantity Total Cost L.S. $63,050.06 1 $63,050.06 Total Cost for Additional Improvements: $63,050.06 Page 5 of 5 7 r NOTI-EE OF SPECIAL MEETING OF THE BOARD OF DIRECTORS OF CENTURY HOMES COMMUNITIES, A CALIFORNIA CORPORATION On May 12, 2003, at 10:00 a.m., ,a Special Meeting of the Board of Directors of Century Homes Communities was held at the Corporation's office at 1535 So. "D" Street, San Bernardino, California: SIGNING AUTHORIZATION: RATIFICATION OF PRIOR ACTS WHEREAS, the Corporation is the general partner of Century Crowell Communities, L.P., a California limited partnership ("Century Crowell'); WHEREAS, Century Crowell was formed for the purpose of acquiring land and developing same with single family homes; WHEREAS, the Corporation has determined that it is in the best interests of Century Crowell that ownership in each Century Crowell project ("Project') be vested in a limited liability company or limited partnership ("Project Entity'); WHEREAS, primary responsibility for management of the Projects has been delegated to the corporation's Project Managers, who are Kenny Felkel, Marty Butler, Stephen Long, Dave Cooper and Chuck Crowell. RESOLVED, that in connection with the development of any Project, any Project Manager (or . Gary Weintraub as Vice President or Assistant Secretary) is authorized to sign on behalf of the Corporation,. as general partner of Century Crowell, acting in its capacity, as Manager or General Partner of any Project Entity, and as general contractor to the Projects, any and all docuuents -in connection with plan checks,, permits, entitlements, and all other documents relating to .city, county; water district and other:gQvemmental agency actions respecting the.Projects. RESOLVED, that in connection with the development of any Project, either Gary- Weintraub, as Vice President, or David J. Miller, as Assistant Secretary, signing alone or, if required, either -Gary Weintraub, David J. Miller, together or individually together with any Project Director are authorized to sign on behalf of the Corporation, as General Partner of Century Crowell, acting in. its capacity as Manager or General Partner of any .Project Entity, surety bonds, and all documents relating to ' same, in connection with the Projects. RESOLVED, that. Dennis Harrison, Tony P. Scir ia, or David J. Miller are authorized to sign on behalf of the Corporation, as general partner of Century Crowell, acting in its capacity as Manager or General Partner of any Project Entity and as general contractor to the Projects, all documents as required for the issuance of the DRE Public Report for the Projects. RESOLVED, that Carlos Cueva, Michael Aulicino or David J. Miller are authorized to sign on behalf of the Corporation, as general partner of Century Crowell, acting in its capacity as Manager or General Partner of any Project Entity, all documentation as required for submission and/or consummation of any' Public Financing Arrangement (i.e. Assessment Districts, Community Facility Districts, etc.) in connection with the projects. . RESOLVED, that Dennis Harrison or Tony P. Scimia are authorized to sign on behalf of the Corporation, as general partner of Century Crowell, acting in its capacity as Manager or General Partner of any Project Entity and as .general contractor to the -Projects, all Purchase and Sales Contracts, Escrow Instructions, Deeds of Trust, Notices. of Completion and any other documents needed to sell and close escrows on homes in our projects. Upe\Mh,me.,\oMPod\oiosolAoa 8 RESOLVED, that copies of these Minutes may be provided to any person or public agency requiring evidence of authorization. ALL SUCH PERSONS OR PUBLIC AGENCIES ARE HEREBY PUT ON NOTICE THAT ALL AUTHORIZED SIGNATORIES HEREUNDER ARE SIGNING ONLY IN THE CAPACITIES SET FORTH HEREIN AND ARE NOT INDIVIDUALLY OR PERSONALLY -LIABLE FOR ANY DEBTS OR OBLIGATIONS OF THE CORPORATION, CENTURY CROWELL OR ANY PROTECT ENTITY. All Directors were present and unanimously consented to the above. _ DATE: May 12, 2003 A t � 1 Up1lMhubes\0MP0rx"10801Aw CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT STATE OF CALIFORNIA ) ss. COUNTY OF SAN BERNARDINO On this 24t" day of July 2003, before me, Doris A. Benoit, Notary Public, personally appeared Gary Weintraub, Vice President personally known to me, to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. this area for Official Notarial Seal WITNE S my hand and offici I seal. Signature of Notary Public •�� aYl7tF `...i•A^r'1L.: %13}.M»'�i�� t A. 3E.NOi7 Commission # 1310451 Notary Public - Cafrfomia San Bernardino Courdy My Comm. Expires Jun 24, 2OD5 REIMBURSEMENT AGREEMENT CITY OF LA QUINTA, TRACT 24197 — RAISED LANDSCAPE MEDIAN IMPROVEMENTS TO MILES AVENUE DATED J U LY 23, 2003 (5 PAGES) CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT STATE OF CALIFORNIA ) ) ss. COUNTY OF SAN BERNARDINO ) On this 24t" day of July 2003, before me, Doris A. Benoit, Notary Public, personally appeared Marty Butler, Project Manager personally known to me, to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person or the entity upon behalf of which the person acted, executed the instrument. this area for Official Notarial Seel WITNFESS my hand and o ficial seal. �r' I Signature of Notary Public DORIS A. BENOM .-� Commission # 1310451 z z Notary Public - Gelifomia San Bernardino County My Comm. Expires Am 24, 2-W5 REIMBURSEMENT AGREEMENT CITY OF LA QUINTA, TRACT 24197 — RAISED LANDSCAPE MEDIAN IMPROVEMENTS TO MILES AVENUE DATED J U LY 23, 2003 (5 PAGES) Iry tz UiRrA OF T1r1ti AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Granting Approval of a Final Ma Conditional App p and Subdivision CONSENT CALENDAR: Improvement Agreement for Tract No. 29436, STUDY SESSION: Hidden Canyon, TransWest Housing PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract No. 29436, Hidden Canyon, TransWest Housing. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 29436 is located north of Eisenhower Drive, east of Coachella Drive (Attachment 1). This project consists of 169 single-family lots located on 75.86 acres. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for the completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer; the associated securities have not been received. The Final Map is technically complete and is being routed for signatures. Staff expects that the associated securities and all signatures will be in place within the time allowed under this conditional approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt, within 30 days (September 4, 2003) of a technically correct Final Map, suitable for recording by the S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 9.doc County Recorders, with all required signatures, SIA and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by staff within the specified time frame, the Final Map will not be approved and will only be rescheduled for City Council consideration after all required items have been received. The Developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional Final Map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 29436, Hidden Canyon (TransWest Housing); or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 29436, Hidden Canyon (TransWest Housing); or 3. Provide staff with alternative direction. Respectfully submitted, -drl Timothy R. RJ nasso `` P.E. �, _.. Public Woks Direct r/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 9.doc 2 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT NO. 29436, HIDDEN CANYON (TRANSWEST HOUSING) AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council as a matter of policy allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including city staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of city staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 3 Resolution No. 2003- Tract No. 29436 Adopted: August 5, 2003 Page 2 Section 1. The final map for Tract No. 29963 is conditionally approved provided the subdivider submits all required items on or before September 4, 2003. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction: A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement; and B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on September 4, 2003. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of August, 2003, by the following vote to wit: AYES:Council Members ►061*1 ABSENT: ABSTAIN: 4 �- . Resolution No. 2003- Tract No. 29436 Adopted: August 5, 2003 Page 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 07/25/2003 16:52 7603237893 MSA ATT PAGE 03 N_T.S. LL ZQ 00 w can = W� 3z z Q N N, MOM AT IWN:- I LVJ I= kI 0 '."jMtqj ally. MA.—Mmoll -hp me:!— :Mm ft I j 2XV:4 P O'; � "A &2g,j fArr CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT NO. 29436 ON -SITE IMPROVEMENTS OFF -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 20 , by and between Transwest Housing, hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 29436 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security, shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. 8 29436 ONSITE&OFFSITE Page 1 of 7 s B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in'accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of 29436 ONSITE&OFF&TE Page 2 of 7 warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, w1 rrrranty 29436 ONSITE&OFFSITE Page 3 of 7 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 11 29436 ONSITE&OFFSITE Page 4 of 7 Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 12 29436 ONSITE&OFFSITE Page 5 of 7 ! 1 C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk SUBDIVIDER: (Name) (Address) (Phone) By:_ Title: By: Title: Reviewed and Approved: City Engineer Approved as to Form: Date Date Date Date City Attorney 29436 ONSITE&OFFSITE Date 13 Page 6 of 7 Exhibit A SECURITY — TRACT NO 29436 ON SITE IMPROVEMENTS OFF -SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading (On -Site) $ 775,755.00 $ 775,755.00 Street Improvements & Storm Drain (On -Site) (Off -Site) $ 1,675,034.31 $ 1,675,034.31 Domestic Water (On -Site) $ 488,078.00 $ 488,078.00 Domestic Water (Off -Site) $ 435,572.00 $ 435,572.00 Sanitary Sewer (On -Site) $ 372,880.00 $ 372,880.00 Sanitary Sewer (Off -Site) $ 308,660.00 $ 308,660.00 Electrical (On -Site) $ 519,450.00 $ 519,450.00 Electrical (Off -Site) $ 158,250.00 $ 158,250.00 Electrical -Underground (Off -Site) $ 98,940.00 $ 98,940.00 Sidewalk (On -Site) $ 13,485.00 $ 13,485.00 Perimeter Landscape (Off -Site) $ 450,798.00 $ 450,798.00 Traffic Signal Modification (Off -Site) $ 60,000.00 $ 60,000.00 Perimeter Wall (Off -Site) $ 16,650.00 $ 16,650.00 Monumentation (On -Site) $ 15,000.00 $ 15,000.00 Right of Way Acquisition (Off -Site) $ 64,231.00 $ 64,231.00 Subtotal of Improvements $ 5,452,783.31 $ 5,452,783.31 Professional Fees, Construction (10%) $ 545,278.33 $ 545,278.33 Subtotal of Improvements & Applicable Contingencies $ 5,998,061.64 $ 5,998,061.64 Standard Contingency (10%) $ 599,806.16 $ 599,806.16 Grand Total (Bond Amount) $6,597,867.80 $6,597,867.80 14 29436 ONSITE&OFFSITE Page 7 of 7 Iry (:Vityl 4 e4P QaAra COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Adoption Conditional Approval of a Improvement Agreement Quinta Del Oro RECOMMENDATION: of a Resolution Granting Final Map and Subdivision for Tract No. 30521-1, La AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract No. 30521-1, La Quinta Del Oro, (Cornerstone) . FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 30521-1 is located on the east side of Washington Street at the intersection of Miles Avenue and Washington Street (Attachment 1). This first phase of the project consists of 30 single-family lots on approximately 9 acres. The developer has requested the City Council's conditional approval of the Final Map (Attachment 2) which will allow 30 days for the completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer, however, the associated securities have not been received. The Final Map is technically complete and is being routed for signatures. Staff expects that the associated securities and all signatures will be in place within the time allowed for its conditional approval. As a result, City staff has prepared the attached Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt, within 30 days (September 4, 2003) of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures, SIA and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. The Developer has demonstrated to City staff that sufficient progress has been made with the documents required for conditional Final Map approval. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 30521-1, La Quinta Del Oro; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 30521-1, La Quinta Del Oro; or 3. Provide staff with alternative direction. Respectfully submitted, Timothy R. J nass , P. E. Public Works Direc r/ City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement �y� RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT NO. 30521-1, LA QUINTA DEL ORO (CORNERSTONE) AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council as a matter of policy allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expect the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 3 Resolution No. 2003- Tract No. 30521-1 Adopted: August 5, 2003 Page 2 Section 1. The final map for Tract No. 30521-1 is conditionally approved provided the subdivider submits all required items on or before September 4, 2003. Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction: A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement; and B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on September 4, 2003. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of August, 2003, by the following vote to wit: AYES:Council Members NOES: ABSENT: ABSTAIN: 4 Resolution No. 2003- Tract No. 30521-1 Adopted: August 5, 2003 Page 3 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 ATTACHMENT 1 O COUNTRY CLUB DR.1,1� HOVLEY LN: FRED WAKING QR. MILES AVENUE HWY 111 SITE VIGI__ NITY MAP NO SCALE _ r r OWNER'S u'fMENT OF 7 SHEET W rT.!-1 y OF LA UUINTA COUNTY OF PoVERSIDE, STATE OF GAUFQFiN1 SHEET 1 S , f WE HEREBY STATE THAT` WE ARE* OWNERS Q$ THE LANA NCI.UDED?,WIN "VISION SHOWAI : sW f� � HEREON TENT WEARIA THE Gar PERSONg WMDSE CON 7 IS NEC(SSA Tf�PASStLEAR T1TlrV 1f Rw�r 'T,_ACT0521 RECORDERS ENT � FlLEO THIS _DAY OF 200, Ai _ AM/PM SAID lMID iif4T WE CONSENT 1T�OI THE MAKMG AND R£ G OF TIPS SUBDMSIFN� MAR AS SiiOWM - „ -�r ` �" IN BOOK _ OF MAPS, AT PAGES AT THE WITHIN THE DISANCTNE'BORDER LINE / c .. PORTION E THE N.W✓ AND THE %q OF SECTION 19, TOWNSHIP REQUEST OF THE CITY CLERK LA QUINTA, AUFORNIA U T C BEING A &RDIYi�Sf GNV OF A TION f7 q N E WE HEREBY DEiXC41E To PUBLIC USE FOR STREET AND PUBLIC MTr PURPOSES LOTS A' 1%ASMGTON 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIANFEE STREET), G• (SRADFORD CIRCLE) RAID D (FORGES CIRCLE). H CKER R ENGINEERING, INC. MAY, 200 GORY L.ORSO, COUNTY ASSESSOR -CLERK -RECORDER WE HEREBY RETAIN FOR PRIVATEk STREET PURPOSES LOTS V,, AND E' THROUGH N". INCLUSWE. ,DEPUTY . - .. WE HEREBY RETAIN. FOR LANDSCNAPE P,URPOSf.,S SOTS "I' THROUGH P:, INCLUSIVE, LOT 7; AND LOT -U•. = v-, t �+ -ry rAx co��EcroR'V CER I f!• 1CATE - . - - _ SU8D1V1SlON GUAl7AM'EE STEWART TITLE OF CALIFORNIA, INC. WE HEREBY RETARD FOR RETENTION BASIN PURPOSES LOTS Q THROUGH 5,, INCLUSIVE. I HEREBY CERTIFY ACCORDING TO THE. RECORDS OF INIS,OFFlCE, AS OF TH15 DATE THERE ARE � SUR4 EYOR S STATEMENT L' ` , WE HEREBY DEOiGOE TO->ila� CAy; OF (A• FAAN)d4 A 10 WiDE PUBLIC Cf1hJTY EASEMENT AND alYAlAua6F NO LIENS AG461 r141"PRW&RN SHOWN ON THE AlIkkG-W:FOR UNPAID STATE, COUNTY, MUNICIPAL OR TID AS TAXES EXCEPT TAXES OR PAS ECIAL ASSESSMENTS THiS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BtSED UPON A FIELD SURVEY IN b�EMFNT, AS SIIOWM /i41t6DN SPEC A CELOCAL XJET7iDOR ESTIMATED ITT BE NOW A LIE N BUT NOT YET PAYABLE WHICHARE CONFORMANCE WITH THE REQUIREMENTS OF THE SUBDMSION MAP ACT AND LOCAL ORDINANCE AT THE WE HEREBY DEDICATE TO THE CITY OF LA,QUINTA THE EASEMENTS FOR PUBLIC U17UTY PURPOSES HANG t REQUEST OF IA QUINTA DEL ORO 147, LP., A CALIFORN14 LIMITED PARTNERSHIP DURING SEPTEMBER, REQUEST 2002. 1 HEREBY STATE THAT ALL MONUMENTS ARE OF THE CHARACTER AND OCCUPY THE POSITIONS WITH THE RIGHT OF INGRESS AND EGRESS OF SERVICE AND EMERGENCY 401CLES OVER LOTS V AND RI , -" DATED: INDICATED„ OR THAT THEY WILL BE SET IN SUCH POSITIONS AND THAT SAID MONUMENTS ARE •E• TITHE N ; INCLUSIVE DESIGNATED AS -PRIVATE STREETS. SUFFICIENT TO ENABLE THE SURVEY TO BE RETRACED. I HEREBY STATE THAT THIS FINAL MAP WE HEREBY O#ER FOR 6EDtC4MW-TO Tft WOERAL 1AWATION DISTRICT, AN EASEMENT OVER ALL THIS AN ADDITIONAL 10 FEET IN WIDTH ON BOTH SIDES AND PAUL MCDONNEU_ COUNTY TAX COLLECTOR SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP. HAC PRIVATE STREETS SHOWN ON MAP AND ADJACENT TO ALL PRIVATE STREETS-AND/� PUBLIC SMER SHOWN ON THIS MAP, FOR THE EXCAVATION, 8Y: _ —_ _ , DEPUTY E J\0 f GATED: 5 7 2003 p� �P LAYING, CONSTRUCTION, INSTALLATION. MAINTENANCE, OPERAAON, INSPECTION, REPAIR, REPLACEMENT, AND ; DAVID HACKER EV. 6-30-2= REMOVAL OF ELECTRICAL LINES, WIRES CABLES, DUCTS, SUPPORTS, FIXTURES, FACILITIES, AND APPURTENANL�ES"",�H �'E'�'1 WOF I1�GRt�Si3Ri1'�EMM-0VFR AND WITHIN SAME FOR MAINTENANCE, OPERATION AND EMERGENCY V> NI�LES� �/ �y,' r+ �t�ry c TAX: BOAU CER FICATG SYQNAL EX 6-3d-03 D SURVEYOR N0. 5128 No. 5128 r 1 WE HEREBY OFTER FOR�tJFD(CATXXi �(Y5}IdE COAGHE!!A YALLE,Y WATE�t jQfST�tCf, ETJTS FOR VVLUSNE, t HEREBY CERTIFY MT A BOND,IN THE SUM QF S HAS BEEN EXECUTED AND FILED WITH THE SWO OF SUPERVISDRS A' THE COUNTY OFF hfR57 CALIFORNIA, CONDITIONED UPON ^, r of CI I 1 ;ENGINEERS STATEMENT DOMESTC WATER AND SANITATION PURPOSES,OVER LOTS T AND "E THROUGH DESIGNATED AS 'PRIVATE? STREW t THE ELa"TS'SO, DEDrATID i AIMIDE LTW Wff, TO. FwWR- ODON THE PAYMENT OF ALL TAXES, STATE COUNTY, MUNICIPAL, OR LOCAL AND ALL SPECIAL ASSESSMENTS COLLECTED AS TAXES NHkxt AT THE TIME OF FkbtG THIS MAP WITH TH£ COUNTY RECORDER AREA (HEREBY STATE THAT I HAVE EXAMINED 7H£ WITHIN ANNEXED MAP OF TRACT N0. 30521-1 SAID LANDS, TO SURVEY,' CONSiRUCr'RECON3TRlTC1; LIY, RELAY, FWINTAW LtPERATfi C(MfTR(k;.4/SE,AtND , IEMOVE PIPELINES, FIXTURES'AVV 4PPLIRTENANCES AND TO REMOVE OBJECTS INTERFERING WITH THE LIEN AGAINST SW, PROPERTY: BUT NOT YET PAYABLE AND SARI BW W BEEN DULY APPROVED BY SAID BOARD OF SUPERVISORS. CONSISANG OF SEVEN (7) SHEETS THAT THE SLIBOMSION SHOWN HEREON ISFwr SUBSTAAfT(aLLY THE SAME AS IT APPEARED ON THE TENTATIVE MAP AND ANY APPROVED CONSTRUCTON, OPERATION AND MAINTENANCE THEREOF THERE IS ALSO OFFERED FOR DEDICATION A 10' WIDE EASEMENT FOR DOMESTIC WATER PURPOSES OVER LOTS 0� ARD` M• AS'SHOWN HEREON, AND A CASH TAX BOND ALTERATIONS THEREOF,, FIAT ALL PROVISIONS OF THE SUBDIVISION MAP ACT AND ANY LOCAL APPLICABLE AT THE TIME APPROVAL OF THE TENTATIVE MAP HAVE BEEN 41' WIDE EASEMENT FOR DOMESTIC WATER AND SANITATION PURPOSES, OWR,,LOT R• AS SHOWN HEREON. DATED: PAUL MCDONNELL COMPLIED COMPLIEDOWW4=WITH. IA QUINTA DEL ORO 147, L.P., A CALIFORNIA LIMITED PARTNERSHIP COUNTY TAX COLLECTOR NANCY ROMERO DATED: 2O 3 .. I , , . 1, CLERK OF THE BOARD OF, SUPERVISORS By-• DEPUTY CI1Y ENGINEER, CITY OF LA QUINTA JOEXP. BY. LA QUINTA DEL ORO 147, INC., R.C.E.Y 8 1 R.C.E. 45843, EXP. 12/3i/O6 A CALIFORNIA CORPORAiION C�FNER4L PARTNER Q Y-SURVEYOR'S STATEMENT I HEREBY STATE IFWT I WAVE EXAiWED THE MIMN MAP OF TRACT NO. 30521-1 CONSISiTNG OF �yI�I� I�^!, NOTARY ACKNOWLEDGMENT SEVEN (7) SHEETS AND I AM SATTSFlED THAT SAID MAP IS TECHNICALLY CORRECT STATE of cALIFOXII� ;` : SIGNATURE OMISSIONS COUNTY OF RWAFszvo DATED: 2003 „ PURSUANT TO SECTION 66436 OF THE SUlpmSION MAP ACT, THE SIGNATURES OF THE FOLLOWING ERIC A NELSON, ACTING CiTY SURVEYOR ON MAY .23 2003 BEFORE ME, _ Y /.kTA6� NOTARY PUBLIC, OWNERS OF EASEMENTS AND/OR OTHER INTERESTS HAVE BEEN OMITTED: P.LS.555/63, EXP. 9130/05 _ PERSONALLY APPEARED- }�I�+L> i j� . Nr& _ y ..T �� . 1. COUNTY OF RfvM'OE - A lYAW 'Of MtY C A rW AUTAGE ' TO S41D LAND BY REASON OF THE LOCATION, -CONSTRUCTION, [ANDSCAPiNG OFI C£ Cj I I a CLERK'S STATEMENT PERSONALLY 'OWN TO TO BE THE PERSON(, WHOSE N4NE i5%#RE'SUBSCRIBED 70 ThtWININ INSTRUMENT ANti' OF THE STATE HIGHWAY OR FREEWAY CONWUOUS THERETO, AS SHOWN IN DEED RECORDER] MARCH fA 1948 IN BOOK 899 PAGE 200, 1, JUNE S:' GRE£K, CITY CLERK AND EX -OFF ICIO CLERK OF THE CITY COUNCIL OF THE CITY OF LA ON ` ACKNOWLEDGED TO ME THAT HE14W1 W EXECUTED THE SAME IN H1SA4$4HRR AUTHORIZED D.R. ,, QUINTA CAUFORNIA, HEREBY STATE THAT SAID CITY COUNCIL AT ITS REGULAR MEETING HELD 2003 APPROVED THE WITHIN MAP OF TRACT MAP NO. 30521-1, AND ' CAPAC)TY(IGG}, AND THAT BY tNS/ME FNEYZ SIGNA7URE(j CMi TILE iN$iRUMENT 1}rt PERSON(9 flR 1H£ ENTITY UPON BEHALF 1 WHICH THE PERSON(pf ACT>O. } lfCUl1JS THE PIS(RUWENI: 2. COACHELLA- VALLEYipATER i315•TRiCT - AN EASEMENT, FOR WATER LINES AND INCIDENTAL PURPOSES° AS SHOWN LW TRACT MAP 23 71-1 RECORDED 01 BOOK 910 PAGES,25-,X INCLUSIVE, OF MAPS, ' ACCEP7ED'THE DEDICAflON OF EASEMENTS FOR INGRESS AND EGRESS OF SERVICE AND EMERGENCY ACCESS, THE PUBLIC UTiUTY EASEMENTS AS DEDICATED HEREON, AND ACCEPTS LOTS W, C" AND O.R. D" FOR STREET AND PUBLIC UI7UTY PURPOSES, SUBJECT TO IMPROVEMENT, PURSUANT TO WITNESS MY HAND / SECTIONS 66499.20 i12 AND 66434(g) OF THE SUBDMSiON MAP ACT, THE PUBLIC STREET EASEMENTS GRANTED BY DOCUMENT NO. 199209, RECORDED MAY 16, 1994 IN OFFICIAL RECORDS OF RIVERSIDE COUNTY AND THAT PORTION OF LOT D" OF TRACT NO. 23971-1 WITHIN LOT 32 AND THE NOTARY ACKN0WL i✓4Af//Ejr( STORM DRAIN EASEMENT AS DEDICATED BY TRACT NO. 23971-1 IN MAP BOOK 213, PAGES 25-30, MY PRINCIPAL PLACE OF BUSINESS IS iN COUNTY STATE OF CALIFORNIAINCLUSIVE, TARE HEREBY ABANDONED AND NOT SHOWN HEREON. MY COMMISSION EXPIRES 94—Z�''aY_. COUNTY OFSM j3epd&pp rW i D41E0._ _, 2003 ON _, 2,003 BEFORE ME,�ni arlir1P7- NOTARY PUBLIC, y1 DUNE S. C,1[EEK p� t t� BENEFICIARY OCTOBER 18, 2D02 AS `/ PERSONALLY APPEARED1 i L� i Ai P F^ 4 U i Can N Bed CITY CLERK AND EX-OFFiCiO CLERK OF THE CITY OF LA QUINTA PFF BANK AND TRUST, BENEFICIARY UNDER DEED OF TRUST RECORDED. INSTRUMENT N0. 2002-5830¢, O.R. PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON( WH(iS- NAME(S) RSIAW SUBSCRIBED TO THE WITHIN INSTRUMENT AND SOILS REPORT �Q By�Li.�9slf�mr ACKNOWLEDGED TO ►IP THAT HE/511E/1HEY EXECUTED THE SAME IN HIS/HER/THEIR AUTHORIZED CAPACITY{fES}, AND THAT BY NiS/FtER/THEHt SM,NATURE(S) ON THE INSTRUMENT THE P£RSON(5); OR A SOILS 1PORT NO. 544-2128 02-08-455, DATED AUGUST 8, 2002, PREPARED BY SIAOOEN IA �Ia ` THE ENTITY UPON BEiGY.F OF WHICH THE PERSON(S) ACTED EXECUTED THE INSTRUMENT ENCMIEERi G 1S ON FILE WITH THE CITY OF LA QUINTA. CER A'CEPTANCE GOV. CODE SEC•2728i ': - HANWIT Y © CE"RCATE OF ACCEPTANCE 1 HEREBY CERTIFY THAT UNDER AUTHORITY GRANTED TO ME BY RESOLUTLON N0. 78-248, DATED SEPTEMBER 12, 1978, I ACCEPT ON BEHALF OF THE COACHELlA VALLEY WATER DISTRICT THE D THE IMPERIAL iRRIGATRON pISTRICT, AN NIl�JGAt1ON DISTRICT, HEREBY ACCEPTS 8Y ORDER OF THE DEDICATION OF EASEMENTS FOR DOMESTIC WATER AND SANITATIQN PURPOSES AS OFFERED HEREON. A ` , BOARD OF DIRECTORS OF SAID DISTRICT AS- PER` RESOLUMN NO. 15-901 DATED MARCH 22, 1990 AND THE GRANTEECONSENTS TO RECOR04110N. MY PRINCIPAL PLACE OF BUSINESS IS IN San �► =96n UNTY " 2 MY COMMISSION EXPIRES ) $ O LWTEA 5 I , 2003 i 0 7 / � DATED: S O—AtL ' JUL1A E SECRETARY COAC LL VALLEY WATER DISTRICT DISTRIBUTIOtf SUPERVISOR COACNELLA POWER SECRON ozm(r I I3 I r r NV'.TH—E CITY OF LA OUINTA, COUNTY OF RIVERSIDE, STATE OF CALJFORNIA ,7 1 o0''.. 20D 400 806 k' T it VA C T NO. Q �/ . J: GRAPHIC SCALE: '=aoo' , " = PE A SI ROMSjON OF A PORTION OF THE N. W.!4 AND THE N.Ey' OF SECT70N 19, TOWNSHIP' 5 SOUTH RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN. HACKER ENGINEERING, INC. MAY2003 CID BOUNDARY SHEET tUG18LE, S1 �IS. )71 j j 9O� PLASTIC PLUG )�q,B)1,3125 , J/) J_, J0 � '�'` ` S AMPEO L S 512 . — 1 � �- �_ �Pal_ -�_ 10 01 '- T • 42.64' !� VIA SEVILLA r 3Y1000) x I i 0.2' i (At'35' OE 790.' ) k L9 &M N04 3151 FIT CQPPERWELD—__ \". \ ( S _ — -( J eb h a L 12 R, STAMPED RN CO _ TRANS., FLUSH, �� sus / �,` v' \ , M- W ' I .--D�. 0.8' LOT N ;REMAJN C71 , PER,C:R, 01--137, i` L07A 1 c; ViA CALlE I 4 o g _ , FOR FUTURE DEVELOPMENT J_f i SEE SHEET 3 ' __ I (ul)R&M \LoT v F, ' , b' r SEE DETAIL B f FD. COPPERWELD, -- STAMPED RIV. CO. \. S T510(�l SEE DETAIL A N839sI6a QQ S I O TRANS.; FLUSH. C7 (N8396.83) i °^ PER C.R. 01-138• 6 p i BASIS OF BEARINGS REMAINDER _ i SEE SHEET 5 i q LOT 52 TAKEN AS NORM' 45'15'43 NEST BEING THE �2r FOR FUTURE DEVELOPMENT BEARING'OF THE CENTERLINE OF WASHINGTON rid , iy AEMANDER l07 0 LOT 4.3 STREET AS SHOWN ON TRACT NO. 23971-1 IN "✓ v i I FOR FUTURE DE ELOPMENl l BOOK IDE RAGES STATE OF MAPS, RECORDS OF LOT DREMAINDER 07P ! FDRFttTURODEYELOPkENT RNERSIDE COUNTY STAFE OF CALIFORNIA. ` SURVEYOR'S NOTE S �y LOTL LOT Lorx • INDICATES FOUND 1' I.P. W/PLASTIC PLUG STAMPED R.C.E. 33486, 9 __J LOT L r—_ 1 LOT C FLUSH,"PER M.B. 213/25=30, UNLESS OTHERWISE NOTED. vvv >�4 L07 E VIA�(J 123 O INDICATES FOUND CFAR AND NI45HER TAGGED R.C.E 33486, FLUSH, "4' y'4J' SE `• SKEET 4 �� LOTIM 5 4L07N _3D K1 L/ IN LIEU OF 1 I.P.W/PLASTIC PLUG STAMPED R-C.E. 33486, PER ' r� \`;y `-------.�� _--i_ _.__.7 29 2 � M.B.213125 3O sJ +, ri O L eQ ,p ic�l----;-��¢� 07RM I ■ INDICATES FOUND NAIL W/TAG STAMPED R.CT. 33486 IN TOP OF °oj l qT f_ , _ __ �y 13 - - WALL, PER M.B. 213/25-30. 28t� I O INDICATES SET i" I.P. W/PLASTIC PLUG STAMPED C.S. 1121, 4 IFL} FLUSH. l� \_\ �.' i -72f� `hI'—L077� i7 iB 1B 20 -`� 25�I —�,---_ .-� ''^, ;LOT A INDICATES SET COPPERW£LD, STAMPED LS. 5128 FLUSH.' 60 \ \' VIA PAVIQN- LOT H3_24--- q5 } PUE INDICATES 10' WIDE PUBLIC UTILITY EASEMENT DEDICATED HEREON:. . , (L17)R&M -- -- - -- - _ --. ` - (N89 33 30'E)R&M 803.34 (803.35) N89 35'27 E) &M332.07 DE INDICATES 10' WIDE DRAINAGE EASEMENT DEDICATED HEREON. 84283')R&M 129.50' 20255' N8935' FO. 1" I.P. TAGGED CO.- SEARCHED.— !b INDICATES 10' WIDE EASEMENT TO IMPERIAL IRRIGATION DISTRICT SURVEYOR IN MONUMENT M LES AVENUE NOTHING FD, DEDICATED HEREON. EASEMENT NOTES WELL, DOWN 0.5' PER M.B. 213/25-30. \ INDICATES RIGHTS OF INGRESS AND EGRESS TO PROPERTY RELINQUISHED PER M.B:13/25 30, O.R. Q AN EASEMENT FOR DOMESTIC WATER PURPOSES AND INCIDENTAL L5 60 PURPOSES, IN FAVOR OF COACHELLA VALLEY WATER DISTRICT, AS N l� SHOWN ON TRACT 23971-1, RECORDED IN MAP BOOK 213, �� K }) INDICATES RECORD DATA PER M.B. 2/3/25-30. r PAGES 25-30, INCLUSIVE, O.R. AFFECTS LOT U. < > INDICA TES, RECORD DATA PER M.B. 213/67-73. O2 AN EASEMENT FOR RIGHT OF WAY FOR PUBLIC STREET PURPOSES AND INCIDENTAL PURPOSES, IN FAVOR OF THE CITY �i g (] INDICATES RECORD DATA PER E LA N0. 2001-366 RECORDED OF LA QUINIA RECORDED DECEMBER 28, 2001 AS INSTRUMENT DECEMBER 28, 2001 IN INSTRUMENT NO.. 2001-647009, O.R. NO. 2001-647015, O.R. 1' 1.P, W/PLASTIC PLUG STAMPED L.S. 5128 TO 8£ SET AT ALL Q3 AN AGREEMENT REGARDING TEMPORARY ACCEPTANCE OF SURFACE sod LOT CORNERS UNLESS OTHERWISE NOTED. WATER DRAINAGE RECORDED OCTOBER 19, 2000 AS INSTRUMENT NO. 412698, O.R. PER W0 DOCUMENT, SECTION 3.1, SET NAIL AND TAG 1:S 5128 /N THE TOP OF CURB AT ALL AGREEMENT SHALL TERMINATE AT SUBSTANTIAL COMPLETION OF LOT A PROJECTED SIDE LOT UNES IN LIEU OF FRONT LOT CORNERS. THE ONSITF RETENTION BASIN IMPROVEMENTS OR ALTERNATE 00 FACILITIES ACCEPTABLE TO CV, SET NAIL AND TAG L.S. 5128 IN TOP OF BLOCK WALL OR IN F007JNG AI ALL REAR LOT, CORNERS. ® A 20' WIDE EASEMENT TO COACHEdA VALLEY WATER'DISTRICT ` �9 FOR DOMESTIC WATER PURPOSES, AS SHOWN HEREON. J, 2� N7 THIS TR4CT CONTAINS 34 'NUMBERED LOTS AND 21 A LETTERED LOTS. OS A 41' WIDE EASEMENT TO COACHELLA VALLEY TER DISTRICT j FOR DOMESTIC WATER AND SANITATION PURPOS, AS SHOWN 45.80 ACRES GROSS HEREON, DETA L A i SCALE: 1" 100..;. `? \• 'ems. SHEET 2 OF 7 SHEETS CURVE DATA TABLE ClRADIUS I DELTA 1 LENGTH TANGENT 1 1 _ _350 W, 3 i0 Do- 320.00 _ 44'S3 35T274.24 44" '53" 44'S3 35"�_ 273 96 250 144_59 144 43 _132 20' 2 _I_ 320 00� 44'50 53 250 48' _ 132 05_ 3 4 43.00 2300 33'33'26 333316'1 25,18 1347 _ 12.9T 69 5 1530 00- 113 - _.-.-57 02' 6 _ I_1530 00 Q0 04 46p t_ 2 12' __ LOB' SEE DETAIL C > FORBES CIRCLE n � ) t1 � T� 11 T� N �BRADFORD CIRCLE - 7R2397i-1 MB215125--30 WELL SITE [L 16]R&M I j 665.Q7'" - 27"E)R&M 997.12' <NB9'35 04 E 997.225 FD. PK. NAIL W/WASHER ' TAGGED R.C.E. 6638. FLUSH, PER M.B. 213/67-73. ,_(NB9'J5'10"E)- - (790.00')R&M-- is h g 45.32' NV) g .-DN. 0.8` (46.14') q.2.. (LB)R&M, » � rn oo 3 REMAINDER \ LOT12 -g w > V6 o ¢ 8' 17'43 E(R) N g ' Z LOT 0 " -- LOT P REMANDER LOT 3i DETAIL B SCALE: 1=100' LNVE DATA TABLE Ll BEARING 1 DISTANCE 1 N00' 17 04 32.51 NO0'154Jw__- 32.53' 2 N04' 17 35Y 35.45. _ 3 N45-1543"W 103.38' 4 N44'41 35 E , 265.77' 4 N44 44 17 E r 266.04' 5 N44'41 35 E 202.90- 65 N44'44 17 E 03.14' 6 N89�10 E 242. 5' �� N89'3510"E - 7 N672307"Wt 102.25' N8935 WE I _76.00' (9� N83 03 40 E 150.37' 10 _ N0016 58iV ' 92.85' 0'58 - 2 03 60.72' 12 N4724 24 t 1.98' 13 + N89 35 27 151.96 14 L. N00_16 58'W 125_00' 15 N8 W 27 E ___151 94' 16 N00' 16 23'W 4 _ _ 20 00:_ >y1.3. 213/B7'�7;�1 coo � - M - - (C5)R&M `.- (C6JR&M ', ck N O2 LTD O Rl DETAL SCALE: t C 10' 02, --z 91g3HS -93S ° - I 1------ �� Iu, i O o Iv o I CC Wow I� I Inze � ti LCUC MC I or 0 Q awn 190 WA w�ra (.000tF Mos,vzoow) / ,\ ,00'tst M,os,vz.00m /------r----� ----r- _ - __ \ a� lac �l r I I IN WCl) u, 0 o ICU* - Wa�� W 1 iu- ......��cccccc `j � O N I ilk' V1 0 O 4 w. W I p N at E Co, z � co .z to Q Q+ V I J f cc O • Z QQ 1 � o o ti � Z wz U o� I - `�, f ""mow oF � ZZ tiw� � Q '.) (z) uj �,. 00 OLL Jor o. 0 Y I 'i _, ._.. . _ .. p O (n 1:6 Fixt� _ , � � � Z w uv 1. •s�, �9 .ems � , 'J o z ;. o U) b� 1 A o O` mt_ W c� W c M! THE CITY OF LA OUMITA, COUNTY OF RNERSIDE, STATE OF CALIFORNIA zoo 'RACT NO. 30521-1 o . 2 so 1oa-•. GRAPHIC SCALE: i = so; BEING SUBDIVISION OF A PORTION OF THE N.W.ly4 AND THE ME!,, OF SECTION 19, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDNO BASE AND MERIDIAN HA(KIR ENGINEERING, IN(. MAY,2003 6 A' SEE SHEET 5 LOT 0� �9 LANDSCAPE LOT rR. 1�/l-J 7D 6e°` o.o AC. 1�1.1. 21J12J—' 50 '9 � �y°. LO I L - 10`1 LANDSCAPE LOT 0.03 AC. CURVE DATA, TABLE C RADIUS DELTA , LENGTH ; TANGENT 1 -. 3 24.50 - 15.00 38 17 15 45104T'.,_118.28_t__62.4f,_ _ 15 52 - 8.0_3_ sok L2 �k s� N45'1543`W 179.57' REMAINDER LOT 32 8.66 AC. N LINE DATA TABLE FOR FUTURE DEVELOPMENT BEARING DISTANCE 2 N89 35 10 E — 3 73'. ^ 3— N444417E 2197' 4 N44 44 1R 37.00` ST�16T�1;06"W 9.68; Iz NOS27'02'E(RZ 1 LOT ! C ' REMAINDER LOT 31 9.79 AC. , FOR FUTURE DEVELOPMENT LOT O _ LANDSCAPE LOT. LANDSCAPE LOT . rct 1.05 AC O. AC N45'15'43"W 1220.30' - -- 810.00' ---------------------- 410.30' N45'I5431V 4---------------- �-— — — — — — — —=------- i F ....- (N45'15'4310) -R&M 1508.75' (1508.90 V - 1609.17' (1609.39) _ (N45' 15'43'W - - — 1784.56) R&M- i WASHINGTON STREET EASEMENT NOTES - Of A 20' WIDE EASEMENT TO ZOACHELLA VALLEY WATER DISTRICT FOR DOMESTIC WATER PURPOSES, AS SHOWN HEREON. SEE SHEET 2 FOR SURVEYOR'S NOTES SHEET 4 OF 7 SHEETS —�10r- FD. i' I.P. TAGGED CO. SURVEYOR IN J MONUMENT WELL, ON. 0.5' PER M.B. 21J/25-30. \10 calczZO C•.�61%t I OS'L66 N --- ---- �Cbl;-Lz—XooN�� llto � Ui J R 'Z J 1 ��. Q U u� 7aT ;�rZz.zoN ct n Ac o,-9f.>iN n W lily O I wIWO - OGYNO&OD RM W IlL �es;s� ooN ,96'69Z NA'b (AL9S.91MN) —Sl'9ZZ) 9!'9ZZ �I b (,S9Z6AL9S,91AON) lam' ----- i 1 PI) 1E yi 9 f`i ti w u1 v1 .M, 2r a n Ltl Q 2 - 10 C 0 ' � Q v Wa �m I t' ,Qz o 3w V U O v Q � W Z � n 0W —o � z o 00) to Y V r�� Q � uj co .I._ ,pp•ppS AL9S,9f.00N -- II I S ,9f'o9 i.%1 � i• ,DO'Of `�-rv�ea (.00sai ALOs.rz.oON) A .Of 3uv.gnvo din S N W Qcm W O H�pt Z O Ck: Y W ~ Q- a O JQ� w$:y+�vi ZL $� W owc O QN C�~I m10 tl b I¢_ ii 08 rN z Q QI o 11 or o W Q�LU ` w � ��Ih w 0 III i o FQ- i 91 ALO9,1ZMN) �i MN — W --ed�0 ad��c�•� ti i-T ��-�N1��—il�Nl�•,l�_ g t� p�.itp I��_ll c��bdh♦ Oii CI Sj011 �^'' SI gi of SI SjSrg'Si`�`�I. o8�8��Iol$ � SFSI p IN THE CITY OF LA OUfNTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA 0 25 50 too 200 TRACT NO. 30521 -1 GPAPHIC SCALE: 1"= 50' BEING A SUBDIVISION OF A PORTION OF THE N_W'4 AND THE NE'4 OF SECTION IR TOWNSHIP 5 SOUTH. RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN. fIE HACKER ENGINEERING, INC. MA Y, 2003 SEE'SHEET 5 LOT I LANDSCAPE LOT 0.03 AC. 1144- CURVE DATA TABLE C1 RADIUS DELTA i LENGTH 1 TANGENT 1 1 50 212-3722 1 142.8 ULM' -2 L 109.50, 1.618' 15.69' 3 24.50' 1 53'42;45,.,. Qjf� 4 24.50','.90'0752 _2247- -3-8.54 24.56" 5- 24.50, 89*52'08' 1 6 2 OCk�i 4 iqv'��L 38.4J' jam.� 24.44' 6.061 7 � 24.50,.L36-2507- 15.57 8.- 06' 8 38.5Q, 1 121003 38.50' 10 8.14, 4. 4 I.,2_4' 11 38.50', 1 47 12 1 109.50' 8.42' 4.23' 13 109.59:r 0726, 14 160 08 S5 0 t r 14.2 17 04 8. 4 t 15 109.50 0723 40 1 - 6 IN. II - 748 i -ijit ti 13 19.68 7.. 17 Late -tbw- 18 150.00 4 __ U9 45'10 47" 10369' 70.10' 621T, --54-7ij LINE DATA TABLE 7L7 I BEARING DISTANCE It N89J5 10 -E 86.00 2 j - 7-190' N00*24.50_'W1_ 57 00' 4 NW26130'Wi 29-00' &SEE SHEET 2 FOR SURVEYOR'S NOTES REMAINDER LOT 33 5.61 AC. FOR FUTURE DEVELOPMENT LOT J LANDSCAPE LOT 0.05 AC. � _09' i__ 15.2f ;R N819j '35'10*E 230.50'---- MOO' N89'35'10"E IJ1.69' c N89-35;10. TU N89'j5'I0Tf 191.00'- - 704-05'- 74.S 9.0A C�ANY 277.00'- ---LOTE 14355PRIVATE 1 5'0.64 AC. ;0'S1'ET15d5V_. LOT L LANDSCAPE LOT W89'35'10'E 100.46 - N89 N89'35'10"C 120.20' GS N89'35'10T 235.04 0.03 AC. 10 00' o iW N5Yq-mE(R) '0 5 c; :2! LOT M LANDSCAPE LOT PUE&OE 12 0.05 AC. N8 '35 10"E 124.99' 18.5 i'8'5' N89-35'10-E 124.67 5M 24- -81 14 PUE&DE REMAINDER LOT 31 I N8I'21'57_'W(R) Z3 � ' S- a F 180'50'14-E(R) 9.79 AC. N89'35'10"E 123.67'_,_'11 cj N89'35'101 123.52 - - - - - C13 FOR FUTURE DEVELOPMENT C15 5 Lu lz� IZS.- Q� 10 Io 15 UL '04 V(p) C 11 ! wI N86'-30 N85-40-24 E(R) -0 Nm,win"F in-9.n7' �69 JLITELo� Z_ _j Lu WWWW io 16 9 162.9 -T N00'26'17V(k) N89'33'30"E - _T 570.06 14J.47" -T _T u - u LU T- M6F T_ 70-00' 70. 00' 70-007- F 70.00' Lu w 17 18 19 20 =1 21 =1 22 23 24 $1 25 �j il - n I Do. -co. �i.9671 m- 9, 70.00' -jo MW 1 70. 00' -.06' 70. 00' - C18 N89'33'30'E N89*J3-30*E LOT H 564.48'---- 617.45'-- - VIA 4 - C17., PAVION PRIVATE STREET 0.63 AC. N89J3'JO"[ 519.47'--- C16r LANDSCAPE LOT -LOT 0--0.83-AC -799.36'- __N89-m'30*E LANDSCAPE, LOT LOT P 1.1105 AC. (N89-33'301E) R&M 80.3.34' (803.35) MILES AVENUE (N89-33-30_E 842.0) RkAI SHEET 6 OF 7 SHEETS r= 0 25 50 too 200 GRAPHIC SCALE: 1 50' CURVE C)ATA TABLE C RADIUS i DELTA LENGTH I TANGENT I 99.50 210212 2 50.50 10153'42 36.54 I 89 91 f 18.48, 62.25 J 24 50 1 64 02'J8 I 4 I 181.50 , 16.56.34., 6 56'34 I 27.38 53 67 IS_32-' 27.03 ` 5 131.50 1841'39 ' 4291 21.64` 6 1 218.50 1B'00'54 7 49.50 J9 41'44 68.70 34.29 34 64' , 17.87r 8 50.50 4251:04 ' 37.77 19.82_, 9 1 200.00 29 J7 31 I f0 I 150.00 16-19'0.9 103.41 a 42.72 52.89 - 1 21,51- , 11 i 150.06 00'51 027 528 f 2.64'_- 12 I 150.00 1 14 18'12 J7 45 18.e2 14 1 148.00 1 2f001 `16 175.95d. 179-17, -01 15 1 10000 I 1500'38 16 1 48.00 165 54 `26 16.20 138-99 t317_ 388 35' 17 48 00 44,0648 1 36.96 + 19 45' f 18 131 50 04 48 43 I 19 j 168 50 13'12 30 11 04 68 N 5 53' 34 86T 20 i 24 90 89 52 08 38.4.i f 24 44' 211 24.50 90'07 52 38,54 24 56 22 I 24,50 75JO'52 23 24.50 I 90'00`QO 32.29 38.49 r 18.9.7'_ 1 14.50' 24 ; 24.56 1 WU-45 26,82 14.937- 25 1 24.66 01 18 53 26 I 109 50 10' 17 48 0.96_ 19 68 0.28' 1 9 87' 27 24.50 1 J6 17 1-5 15 52 8 03' 28 34.56 I 895810 29 M.50 62 38 `23 ' , 54 AC 61 77 1 34.48 I J4 38' JO 24.50 4 53'42 45 22.97 , 12,41' 31 34.50 1 451J'08 32 34.50 I 44 45712 27.23 26.95 1 14.37' I 14.20'_ 33 I 56.50 4755'3J 4726 25.11_, 34 , 56.50 110 33 56 35 I 24.50 36 09'2J 109 03_ 15 46 ( 81.54' 1 8.00' 36 24.50636.25`07 1 15.57 8.06' LME DATA TABLE Ll i BEARING DISTANCE IN THE CITY OF LA OMrA, COUNrrY OF RNERSIDE, STATE OF CALIFORNIA TRACT NO. 30521-1 BEING A SUBDIVISION OF A PORTION OF THE NWI'4 AND THE N-E.14 OF SECTION 19, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND MERIDIAN Of HACKER ENGIN[ERING, INC. MAY,2003 SEE SHEET 5 , REMAOVER LOT 34 8 7.56 AC. REMAINDER LOT 33 I FOR FUTURE 5.61 AC. i a FOR FUTURE DEVELOPMENT E i'' N' -'DEVELOPMENT N' s LOT K �, o LOT O . LOT J P, . LANDSCAPE LOT el ) � �' ��,: ^' l ;a RETENTION LOT LANDSCAPE LOT. b wI 0.05 AC. aI u2 z y Xj 0.05 AC. o r N89'JS'IOE A j 21I.90' a _ ;z Gt7 1.49 AC. I u*i 2' CIB - LB -. LID 5000• - N89'35'10 E _ 230.50' - _ ' - 115.21' - ` N.I , -- 96.69' - f N25.1670 1v -- -- N8935'10 E 1 191.00' 5 ILD �; $ c?i N8935'10-E 172.40' -- - Ngg9'V773; Jj0E - 0.64 AC. -- it � _ 4r ' PRIVATE - LOT E 2s1.46' _ _ _ �_ _r - ` VIA TUSCANY 279.05` � ^' iU y LOT C ,. s43-02 N6 E - ____.---_ 281.45; STREET I - -- N89'35' I O E I 195.55' - (j i i N89'35' I O E 192.96' - c J - C 1 1 , 86.62' BRADFORD CIRCLE N8 '35'I0 E 235 04" - <� ti� 5 N89'35'10 E� 232.45' r T 1 I5 75', I G 15.25 117.10' { F ci N5)' I7 55'E(R) I N54 07 351Y�R) o q N53 17 55 E (R) - 1 ) - 0.24 AC�A.E I 7 N74' A2 i + Noo'16 23 2 N55'59 18 _200o +142 LOT M I g LANDSCAPE LOT o o w' c27 5 g I o! c27 LOT N- LANDSCAPE LOT I o 0 3 8 _ a I c27 1 ^a a 41 3 so _ J 31 N56J754 4�NQo1sss=irk 1 01` 1s4_0' l ^ 0.05 AC.'� -i I� 18.5'185 Q I 0.05 AC. ^ I o^' a�l ^ I z 4 I 18.5' 16.5' 6 - 7t 8 N001656�v 1 NO3'2- 21E� � N89'JS 10 _12850 8005' - ----- N89'JS'10E - 120,00 '- J I N89'35'10E -------I--------' 10' no, 120.00' f 241.95' 121.96' 9 N21�41 t o- N89'J5 10� __ __11 t1 29A�' oI $ l:l Nl0 f0' IID, PU[ ODE 6 g iU IQ• � $ PUEkOE - 30 $ NIo 2 N N IIt N89;T514 12N8945_-37.00 85.0 I^ - --Io ^ mhg of ( 0 I gl Q I I- 10' IID, 1 NiQ4 JB]M 14 4 OVW L_ 40.99' 74.07 I oI I PUEkOE- 1 - PUEkDE .- _N70'42 - '� . _ _- _-_ _NA9'35'10E _ - 1 n --- - N89'JS'f0'E __ - 241_96__ ^-_ _ 1 !7 LOT p EASEMENT NOTES V AN EASEMENT FOR DOMESTIC WATER PURPOSES AND INCIDENTAL PURPOSES, IN FAVOR OF COACHELLA VALLEY WATER DISTRICT, AS SHOWN ON TRACT 23971 1, RECORDED IN MAP BOOK 213, PAGES 25 30. INCLUSIVE, O.R. AFFECTS LOT U. 0 A 10' WIOF EASEMENT TO COACHELLA VALLEY WATER DISTRICT FOR DOMESTIC WATER PURPOSES, AS SHOWN HEREON. \ / A 41' WIOE EASEMENT TO COACHELLA VALLEY WATER DISTRICT FOR OOMFSTIC WATER AND SANITATION PURPOSES. AS SHOWN HEREON SEE SHEET 2 FOR V � b 120.00' 1zo.00' I I21.96 16.57- I f RETENTION LOT Q 1 t T' 1.12 AC. W 70 �I$ 7 '��°� g' 29 =1g i I , �Ici �0 1 0l No PCC .'I id ^j N7T28'1 VW(R) ( V ( f 0 I C25 < I n W N89'J5'f0E J _ - _ N89'J5't0E _ z ?3J.91' N70913�11�; 120.00' W'e 1 120.00' - - - -�- - f 13 91' � ! �' I N09'z5-38`W(R) G �j v � IN 72'23'S61Y(R) J I o0 8 Nx1 f� 28 N6754'20'E(R) $� , I W - ! I N89'33'30E 570.06'ct - iN i Q A \I _120.00_ -i �'Ll --_ N89-J5'f0E _J g 0 --- l 70.00'�_ 70.06 L 15 1 z I c 110.00' �N69' 14'361Y(R) LOT T I- $ i f� 27 g�� LANDSCAPE LOTgI N ~o I w 0.02 AC. $ hoN fa JC> 1, m �tj (N89'35'?7E) RdM 151.96' W h r y r I 122.39' �O Z N 7n N, Q `� ! !�. ):.J�/�-' i.I va. I 'm 1 it J Ly-I O - co J > �i $ 1 ry r .- -y r r -+� (- LOT H $ z, , I n - - 8 11�.�. % IJ��D- J _) PRIVATE STREET`' , io.00. - ZI- �s.5z' c3' .GAO ' P618 !� /Yr 1 1 `�I rr 0.63 AC. �, , h Pi LOT U I - � N89'3J'30 E1n564,48'' 4 _ VIA PAVION - N89'33'JO E "0_ 6I 7.45' )I�° _ 11e.62' _ _ - _L 54.70' 40.5' 1 40.5' LANDSCAPE LOT �y N89'JJ'30E m519.47- -. C26 N8D• G 5.2 1 0.07 AC. LOT O N89'JJ'JOE 79936'- - - 4, 42w �ti9-N89�JJ5'10E- N8935'27E 84.89' ;�- (N89'JS'27E 151.94') RkM`, N51'47'0514(R) LANDSCAPE LOT - -----_ --- - .--- - -,---18 Ctl i L [� SHEET 7 OF 7 SHEETS cc r; V W-D 'IVELL J_g, z � :mil rr MILES AVENUE DETAIL A SCALE 1 =20' 2 1e 1 I 151.93' a 0.83 AC. LANDSCAPE LOT , . LOT P 1,05 AC: 54.64'. .' ` 125.45' - - ---(N89'33'30E) R&Y 803,34' (803.35') - (N89-35'27E) R&M 332.07' ` SEE 6ETAIL A FD- PK. RC E.W86J ASHEff , TAGGEDMILES AVE_ NUE PER M.B. 213167-73 I 665 07' _ 129.50' - 202.55' - - -- - -- - - -- S NOTES (N89'J330E 842.83) RiM - (N89-35'17T) R&U997.12' <N8935'04E 997.22'> ATTACHMENT 3 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT NO. 30521-1 OFF -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the ."Agreement") is made and entered into this day of , 20 , by and between La Quinta Del Oro 1471L. P. ,hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City.'1', RECIi,ALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30521-1 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW,7HEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, acid other improvements required to be constructed or agreed to 'be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A... One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class. of security to. be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance .security. Warranty security shall not be required for Mon.umentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. { 30521-1 bFFSITE 14 f. Page 1 of 7 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that maybe erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of j 15 30521-1 OFFSITE Page 2 of 7 " warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.B., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, warranty 16 t ,► 30521-1 OFFSITE Page 3 of 7 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider -or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Maieure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdividers control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by. any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. ' e 30521-1 OFFSITE Pag4 of 7 Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards. and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 18 30521-1 OFFSITE Page 5 of 7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County of RA'd-& On before me, Dale kfaho-4.,-et me and Title of Officer (e.g., "Jan Doe, Notary Publipersonally appeared �� Hi�e, Name(s) of Signer(s) UNNAMAXIM OpwMNrMo�1 � t41�D42 liolry mac'- CdM M C A* MI►Cro�.BrpMr��MglZ. jeSersonally known to me ❑ proved to me on the basis of satisfactory evidence to be the person,(,W whose name.(al is/ate subscribed to the within instrument and acknowledged to me that he/e4eA*ey executed the same in his/her/their authorized capacity(4-R and that by his/h"thei� signature* on the instrument the person((, or the entity upon behalf of which the person44 acted, executed the instrument. WITN SS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document `Trod_ _A4__ ,95AI " 4. Title or Type of Document: SU_WA�i�'1�Byl..I/1/h� Document Date: �''�. q �'�fALCONumber of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual Top of thumb here ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 01999 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 - www.nationalnotary.org Prod. No. 5907 Reorder: Call Toll -Free 1-800-876-6827 19 C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk Date SUBDIVIDER: (Name) La Quinta Del Oro 147, L.P. (Address) 5005 Calle San Raphael, Ste. B-1 Palm Springs, CA 92264 (Phone) (760) 325-4289 By: La Quinta Del Oro 7, Inc. G Pa By: Richard A. Little Title: Executive Vice President By: Title: Reviewed, and Approved: 4QQ(tt Engineer �> Date A Approved as to Form: City Attorney Date i 2-cb3 Dag 9 Date 30521-1 OFFSITE 20 Page 6 of 7 Exhibit A SECURITY — TRACT NO 30521-1 OFF- SITE IMPROVEMENTS Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monurnentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As teloments of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor A materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. i Improvement Description Performance Labor & Materials Streets $ 64,653.47 $ 64,653.47 Sidewalk $ 24,795.00 $ 24,795.00 Domestic Water $ 57,275.00 $ 57,275.00 Perimeter Block Wall $ 126,810.00 $ 126,810.00 Perimeter Landscaping $ 97,906.50 $ 97,906.50 Subtotal of Improvements $ 371,439.97 $ 371,439.97 Professional Fees, Construction (10%) $ 37,143.99 $ 37,143.99 Subtotal of Improvements & Applicable Contingencies $ 408,583.96 $ 408,583.96 Standard Contingency (10%) $ 40,858.39 $ 40,858.39 Grandtotal (Bond Amount) $ 449,442.35 $ 449,442.35 i 1 � 36521-1 0�FSITE j Pag271f 7 CITY OF LA QUINTA SUBDIVISION IMPROVEMENT AGREEMENT TRACT NO. 30521-1 ON -SITE IMPROVEMENTS THIS !SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of 1 , 20 , by and between La Quinta Del Oro 147, L.P. hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City."i RECITALS: A. Subdivider has prepared and filed a final map or parcel map (the "Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 30521-1 (the "Tract") pu!,rsuant to the provisions of Section 66410, et sec. of the California Government Code (the ",Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and pri;,Vate improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the* installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, ;THEREFORE, it is agreed by and between the parties hereto as follows: 1. Imorovement Plans. Prior to submittal of the Map. for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the. City Engineer. 3. Improvement Security.. A.: One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been' or will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance .of the Improvements. Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall . include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby 1 secured. _ 21-10NSITE 22 Page 1 of 7 B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not. subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security initially submitted and for substitution of securities but shall not be required for submittal of 30521-10NSITE 23 Page 2 of 7 warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.B., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which. City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars ($5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, laanty 30521 -1 ONSITE Page 3 of 7 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting -or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. !_ �' 25 30521-10NSITE Page 4 of 7 Upon receipt of said request, the City Engineer ' or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto.; 26 30521-1ONSITE Page 5 of 7 C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: City Clerk Date SUBDIVIDER: (Name) La Quinta Del Oro 147, L.P. (Address) 5005 Calle San Raphael, Ste. B-1 Palm Springs, CA 92264 (Phone) (760) 325-4289 By: La Quinta Del Oro 147, Inc. GeneTal Partner 4By: _ a Richard A. Little Da e Title: Executive Vice President By: Title: Reviewed and Approved: M-of't ty Engineer Approved as to Form: City Attorney Date Date Date 30521-1 ONSITE 27 Page 6 of 7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California ss. County ofl YA On 0 before me, DOName and Title of Officer (e.g., Jane Doe, Notaryblic") personally appeared Name(s) of Signer(s) personally known to me ❑ proved to me on the basis of satisfactory evidence UNCNEW Galloph* R # 141ilW 11100 V O ft*- GoulawiM Mrw�.l�Ma1►2. to be the personX whose name,() is/afe subscribed to the within instrument and acknowledged to me that he/sheftlTq executed the same in his/he#Hv- r authorized capacity(iee}, and that by his/Aerfth& signatureo�on the instrument the persono, , or the entity upon behalf of which the person(W acted, executed the instrument. WITN S my hand and official seal. 4 Al Mr 61 Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document %Yf� �� Title or Type of Document: LYf%i%hfLp,Iv Document Date: %7 . " On-5 4'b- Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer's Name: ❑ Individual Top of thumb here ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney -in -Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 01999 National Notary Association - 9350 De Soto Ave., P.O. Box 2402 - Chatsworth, CA 91313-2402 - www.nationalnotary.org Prod. No. 5907 Reorder. Call Toll -Free 1-800-876-6827 28 i Exhibit A SECURITY —TRACT NO 30521-1 ON SITE IMPROVEMENTS Improvements desig ated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elejments of the work are completed, Subdivider may request a maximum. of two partial releases of perfonlinance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%). of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requ�sts for partial releases, setting forth in detail the amount of work completed and the value thereof, shall b,6 made in writing to the City. Engineer. Labor I& materials security shall remain in place until 90 days after all required tract improvements are complete and accepted by the City Council. Imbrorement Description Performance Labor & Materials Street$ $ 237,613.93 $ 237,613.93 Storm !Drainage $ 65,822.50 $ 65,822.50 Domestic Water $ 233,737.00 $ 233,737.00 Sanitary Sewer $ 76,553..00 $ 76,553.00 Electrical $ 106,500.00 $ 106,500.00 Monumentation $ 4,500.00 $ 4,500.00 Subto�al of Improvements $ 724,726.43 $. 724,72.6.43 Profeslional Fees, Construction (10%) $ 72,472.64 $ 72,472.64 Subto al'of Improvements & Applicable Contingencies $ 797,199.07 $ 797,199.07 Stand6rd Contingency (10%) $ 79,719.90 $ 79,719.90 Grand! Total (Bond Amount) $ 876,918.97 $ 876,918.97 i 305ZIA NSITE P3eq of 7 ccitivl 4 aCP Qumricu COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Authorization for Overnight Travel for the Planning Manager and a Staff Member to Attend the California State American Planning Association Conference to be Held in Santa Barbara, California, September 29 thru October 1, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize overnight travel for the Planning Manager and a staff member to attend the California State American Planning Association Conference to be held in Santa Barbara, California September 29 thru October 1, 2003. FISCAL IMPLICATIONS: The Fiscal Year 2003/2004 Budget allocated $7,900 for travel, training, and meetings for staff. Attendance at this conference is estimated to be $2,496 total based on the following costs per individual: Registration $ 335 Hotel reservation $ 501 Travel $ 162 Meals $ 250 TOTAL $1,248 These funds are budgeted in the Travel and Meetings Account for the Community Development Department (101-401-637-000 and 101-402-637-000) . CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Funds have been budgeted for staff to attend this conference. The three-day conference focuses on planning issues affecting local governments. A summary of the conference information is included as Attachment 1 . iaz S:\CITYMGR\STAFF REPORTS ONLY\8-5-03\C11.130C FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Authorize overnight travel for the Planning Manager and a staff member to attend the California State American Planning Association Conference to be held in Santa Barbara California, September 29 thru October 1, 2003; or 2. Do not approve the authorization for overnight travel for the Planning Manager and a staff member to attend the California State American Planning Association Conference; or 3. Provide staff with alternative direction. Respectfully submitted, Z55�� e-- boZ� - �, � Jerry Herman, Community velop Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Conference information S:\CITYMGR\STAFF REPORTS ONLY\C11.DOC ATTACHMENT 1 12:00 noon - 6:00 pm Registration, Santa Barbara Ballroom Foyer • Exhibitors, Santa Ynez Room 8:30 am - 1:00 pm Golf Outing 1:30 - 3:00 pm 3:30 - 5:00 pm Mobile Workshops Uptoum Santa Downtown Santa Barbara Walking Tour Barbara Walking Tour 5:30 - 8:30 pm Opening Reception, Chase Palm Park adjacent to conference facility 7:30 am - 5:30 pm Registration, Santa Barbara Ballroom Foyer • Exhibitors, Santa Ynez Room 7:45 - 10:00 am Opening Plenary Breakfast, Plaza Del Sol • i'.�."_ � `=�c �.< <3iE� r:_�.:_ Smart Trails letxtaticutal" ' Planning Emeritus • .Gearing the : Designing Design 'Coals & Techttiques Bass;"& Glendenittg Buiw Netvvotk "An Environment fora Review to Build Support for Smarr Cs a a r 111E !ant '. Partnershtps tp Co Historic View of Sustainable Compact the State Level , the Distance 1^lousing in Calif" C ornmunity ; Development Pariell Discussion 11:45 am - 1:30 pm Lunch, Plaza Del Sol • ]Le�"c�oFcr Spy ik Er. t :,i=!c Plittnmg the Beach Tlie Value.of Young Planners/Old To Green -or Not to Urban Planning NCI Charette: Housing. Who ry .miners o c From Wo�tkir : title Nt Is Ii 7; unities Curtiba}-Brazil , 1 NIMBX's r l tnart • vttcxxss &FailW"" Student Poster %lest/ A tassa ' 7ti ta`'lanning Ttansit:Or ented tic titg:, W a `. $ -P : Verner Borg of Mixed -Use ` Session Sustaina kty dons from Dcwelopmeatt 3 lltban Needs Ii7, 2 Curituba, Brazil;2 Destgn Viewpoints ` 5:30.6:30 pm Consultants Reception, Santa Ynez Room 5:30.8:30 pm CPF Auction, Plaza Del Sol 8:30 - 11:30 am 8:30 - 10:00 am 10:15 - 11:45 am 1:45 - 5.00 1:45 - 5:15 pm Mobile Workshops Affordable Housing Upwum Santa Doumtoum Santa Negotiating Open I Facility Planning for Barbara Walking Tour Barbara Walking Tour Space Protection 1 Bicyclists 7:30 am - 5:30 pm Registration, Santa Barbara Ballroom Foyer • Exhibitors, Santa Ynez Room 7:45 - 9:00 am Continental Breakfast, Grand Ballroom Foyer/Patios B�SS�QI�S Nt xt 1s :fie der A3CP 2004 -Exam International Smart Growth "& CEQA Trend Af rdabk 6t �t ' 'Iypes: Gaenenttatan R " Blowtag: in .:Preparation �/�� P Tt�prgls. p QYy�� view Urbanism in j]�y�p� Pawt The Spatting Density Houser u, l�aitaias�s a< Patio �Yi�aW aa�t. "YY 'i art i v ThAnsectt, i¢..� y �3 cormmies- iPan .i't'E14vrll St y t hea Pt1ic, ion-#�rcrfu & evetaue Sharutg Plantttg 1<nclr,} ' i�tew Urbanism to The - �� Path }cart 21frawce. Pori Z M` 11:45 am - 1:45 pm Awards Lunch, San Rafael & Sierra Madre n S: ONS t ttasiv e C QA coalition Buii for, LiM �t I in " luiion '�� Makes metes ew"Urbanism Practice, FormBased , Geodes t ; "in ; lk t i?IICP'1'he Weakest Ate ire CCill�g ShapingPstturc Property"Rights. Planning �wtl 3U ,1 ` t e c 'an... M ►per t ,. . far - ; Link,aka A7CP e Bawl Your Downtown? Growth and Commute Patterns Takings & Exactions Commissioner 5essicm Nesr � in e F'rttaea+artk 5:30 - 7:00 pm Planning Commisioners Reception, Solstice Room 8:30 - 11:30 am 8:30 - 10:00 am 2:00 - 7:00 pm 2:00 - 6:00 pm 2:00 - 6:00 pm 2:00 - 6:00 pm Mobile Workshops Mixed Use Urban Forests Wine/Casino Issues Urban & Suburban Montecito Estate Ventura SOAR Redevelopment Tour & Reception 7:30 am - 12:00 noon Registration, Santa Barbara Ballroom Foyer • Exhibitors, Santa Ynez Room 7:45 -9:00 am Continental Breakfast, Grand Ballroom Foyer/Patios :SESSIONS Stepping Out from Putting Sustainable Development Case CEQA Update Smart Growth & i Population10rowth Potential 9:00. 10.15 am the Shadows and . Development to Processing in Time New Urbanism & Sprawl Leadership Session Into the Limelight Work of Reduced Budgets City of San Jose AiCP Professional Mansions & CPR: Planners New Urban Centers The Ocean on Tap 10:30. 1145 am Strong Ethnics Dungeons Taking a Leadership at Reservations Neighborhocxls Role on Tough Issues I, Mobile Wrrkshops 8:00 - 12:00 noon 8:00 - 12:00 noon 1:00 - 5:00 pm 43 Green Building Casa del Herrero Lnusiand Your name as it will appear on badge First Name Company _ Address — City Phone AICP? ❑ YES ❑ NO Spouse's Name (if registered) Last Name Title Fax Email State Zip Student Verification: I certify that this student is currently enrolled full-time. Signature of Department/Program Head School Date 2FCASTRATIC All registrations except Student/Life Member and One -day include: all meals and Opening Reception. One -day includes meals and reception only on the day registered. Registration fees postmarked by: 8/15/03 9/1 2/03 On -site Total APA/Allied Organization Member* $335 $360 $395 Nonmember $370 $400 $435 Special Nonmember Registration Plus 1 Year Chapter Only Membership ($90) $420 $450 $485 Spouse or Significant Other $300 $330 $365 Student/Life Member $130 $140 $155 Planning Commission/City Council $270 $290 $300 One -day (Circle: Mon. Tues. Wed.) $160 $190 $200 * We welcome members of other organizations whose work dovetails with planning. For more information on whether you or your organization qualify for the member rate, please visit our website at www.calapa.org. SUBTOTAL REGISTRATION FEES' MOBILE Mobile Workshops $/Ticket # Total Mobile Workshops $/Ticket # Total MW#1 Golf Outing -Glen Annie Golf Course (Sun. AM)* $85 MW#14 Montecito Estate Tour and Reception (Tues. PM) $40 MW#2 Uptown SB Planners Walking Tour (Sun. PM) $20 MW#15 Green Building Tour (Wed. AM) $30 MW#3 Downtown SB Planners Walking Tour (Sun. PM) $20 MW#16 Casa del Herrero (Wed. PM) $30 MW#4 Uptown SB Planners Walking Tour (Mon. AM) $20 MW#17 Lotusland (Wed. PM) $40 MW#5 Downtown SB Planners Walking Tour (Mon. AM) $20 Extra Tickets $/Ticket # Total MW#6 Urban/Suburban Affordable Housing (Mon. AM) $25 Opening Reception (Sun. PM) $30 MW#7 Negotiating Open Space Protection (Mon. PM) $25 Monday Lunch $30 MW#8 Facility Planning for Bicyclists (Mon. PM)** $20 Breakfast (each) (circle one: Mon. Tues. Wed.) $15 MW#9 Mixed Use Projects in SB (Tues. AM) $25 Planning Awards Lunch (Tues.) $30 MW#10 Planning Urban Forests as Public Utilities (Tues. AM) $25 * More details on conference website (www.calapa.org) MW#11 Santa Ynez Wine Country/Casino (Tues. PM) $30 ** Bike rental not included. See conference website for rental rates (www.calapa.org). MW#12 Ventura SOAR Tour w/Bill Fulton (Tues. PM) $30 TOTAL REGISTRATION, MOBILE MW#13 Urban/Suburban Redevelopment (Tues. PM) $25 WORKSHOPS AND EXTRA TICKETS M 3A El Check payable to CCAPA 2003 Conference enclosed ❑ Vegetarian meal preferred Please charge $ to my: ❑Mastercard ❑ Visa Expiration Date Card Number Signature cardholder muse sign hrntier u. to pnxrs. raymrnt INSTRUCTIONS Please complete the form in blue or black ink. Use a separate form for each registrant. Submit Your Registration: To avoid double billing, please use only one of the following For inquiries regarding regishation, contact 805.568.0854 oc email us at registration methods. 2003C CAF'Areginfcrct hetainc .( one. The (onteren(e will make every attempt to 1. On the Web, by completing our electronic form at www.cilal)a.org IS accommodate those with spe( ml needs. Please contact lanna Minsk at 2. By Mail, by credit card or check, to CCAPA 2003 Conference, P.O. Box 4219, Santa cuestavta((m lawn( no kilvi them 9"I" tl it you require special nec ds assistancc. Barbara, CA 93140-4219 Cancellation Policy: tn( ellmions w( eived by (t!51/o,i will be fully relunded minus a $50 3. By Fax with credit card to 805.965.6230 a processing fee. NO REFUNDS AFTFR 9/5/03. 4. By Phone with credit card to 805.568.0854 OF T�F' AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Approval of Contract Change Order No. 15 and Acceptance of Project No. 2000-1 1, La Quinta Community Park RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: lt;p�- STUDY SESSION: PUBLIC HEARING: Approve Contract Change Order No. 15, in the amount of $5,500.00, and; Accept Project No. 2000-1 1, La Quinta Community Park Improvements as 100% complete, and; Authorize the City Clerk to file a Notice of Completion for Project No. 2000-1 1, La Quinta Community Park Improvements, with the Riverside County Recorder's office, and; Authorize staff to release all remaining monies held in retention to the Contractor, 35 days following the date of City Council acceptance FISCAL IMPLICATIONS: The following table outlines the project funding amounts and their respective funding sources: Quimby: Park DIF: Park DIF - RDA 2 Advance Park DIF - RDA 1 Advance State Grant: Total Funding Available: $225,000.00 $ 900, 000.00 $1,100,000.00 $1,908,192.00 $ 500, 000.00 $41633,192.00 14r) S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 12.doc The following detail illustrates the approved construction budget amounts: Design $209,386 Inspection/Testing/Survey $285,923 Construction $3,570,361 Contingency $440,846 Personnel -Reimburse General Fund $126,676 Total $4,633,192 The following accounting represents construction only expenditures/accruals versus budget: Construction $3,570,361 Contingency $440,846 TOTAL $4,01 1,207 Original Contract ($3,570,360) Additional Quantities ($53,999) Contract Change Order Nos. 1 - 12 ($84,108) Powder Coat Light Poles ($25,000) Water Service (accrual) ($141,475) Contract Change Order Nos. 13 - 16 ($1 19,929) Balance $16,336 As indicated, adequate funding is available to support the recommended expenditures. CHARTER CITY IMPLICATIONS: As noted in the Fiscal Implications, this project is partially funded with State grant funds and subsequently was bid utilizing prevailing wage requirements. Therefore, there are no charter city implications. BACKGROUND AND OVERVIEW: The La Quinta Community Park is located on approximately 18 acres at the northeast corner of Westward Ho Drive and Adams Street. The Park consists of various sizes of lighted soccer fields, two lighted baseball fields, concession stand, restrooms, tot lot playground, lighted basketball court, picnic areas with barbecues, and shade structures. 147 S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 12.doc 2 On August 6, 2002, the City Council awarded a contract to James E. Simon Company, Inc. in the amount of $3,570,360.55 for construction of Project No. 2000- 1 1, La Quinta Community Park Improvements. The project specifications provided for 180 consecutive calendar days in which to perform the contract scope of work. The following dates were significant milestones for the project: Notice to Proceed: September 6, 2002 Original Contract completion date: March 17, 2003 Actual Contract Completion date: March 17, 2003 Revised Contract Completion date based on Contract March 30, 2003 Change Order No. 3, an 1 1-day contract extension is recommended, also 2-days (non-compensable) are granted for weather delays, for a total of 193 days. Previously approved Contract Change Order No.13 provided compensation to the contractor for work not included in the original scope of work. This work was designed by Imperial Irrigation District (IID) for the purpose of supplying electrical power to the project site. In order for IID to provide electrical service to the project site approximately 1,100 feet of 5-inch PVC conduit had to be installed. The cost for this work, in accordance with the contract provisions, was determined by a negotiated lump sum. The Contractor's original proposal was $54,305. Through negotiations between the City's construction management consultant and the contractor, the cost was reduced to $33,241. IID's design for this utility was not approved and transmitted to the City until mid -January 2003. Since this work was acknowledged as a controlling item on the project schedule, the contractor is entitled to additional contract time. Therefore, a contract time extension of 11 consecutive days was recommended and included as part of this change order resulting in a revised completion date of March 31, 2003. Contract Change Order No.15, compensates the contractor in accordance with the contract specifications for early contract completion at the rate of $500 per day. The contractor completed all project work on March 17, 2003, which is 13 days prior to the contract completion date. However, because two of the days granted as contract extension were non-compensable weather delay days, the Contractor is only entitled to 11 days early completion bonus, for a total amount of $5,500. S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 12.doc 3 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: Approve Contract Change Order No. 15, in the amount of $5,500.00; accept Project No. 2000-1 1, La Quinta Community Park Improvements as 100% complete; authorize the City Clerk to file a Notice of Completion for Project No. 2000-1 1, La Quinta Community Park Improvements, with the Riverside County Recorder's office; and authorize staff to release all remaining monies held in retention to the Contractor, 35 days following the date of City Council acceptance; or 2. Do not Approve Contract Change Order No. 15, in the amount of $51500.00; do not accept Project No. 2000-1 1, La Quinta Community Park Improvements as 100% complete; do not authorize the City Clerk to file a Notice of Completion for Project No. 2000-1 1, La Quinta Community Park Improvements, with the Riverside County Recorder's office; and do not authorize staff to release all remaining monies held in retention to the Contractor, 35 days following the date of City Council acceptance; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R( J nas ,o , P. E. Public Wor Director/City Engineer Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Contract Change Order No. 15 �19 S:\CityMgr\STAFF REPORTS ONLY\8-5-03\C 12.doc 4 ATTACHMENT OF T 9 CONTRACT: CONTRACTOR: LA QUINTA COMMUNITY PARK James E. Simon Company 35905 Dillon Road Indio, California 92202 CONTRACT CHANGE ORDER NO. 15 Sheet of PROJECT NO. 2000-11 Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described changes or do the following described work not included in the plans and specifications for this Contract. Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original Contract. DESCRIPTION OF CHANGE: Early completion,11 days for Imperial Irrigation District TOTAL COMPENSATION FOR THIS CONTRACT CHANGE ORDER SHALL NOT EXCEED: $5,500 Previous Contract Amount through Change Order No. 14 $3,763,702 Add this Contract Change Order No. 15 $5,500 Revised Contract Amount $3,769,202 By reason of this change order the time of completion is adjusted as follows:13 days added to contract time. The revised contract completion date is March 30, 2003. Submitted By: Date: Approved By: Date: We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes direct and indirect overhead expenses for any delays. Accepted By: Title: Contractor: James E. Simon Company Date: 5 TAPWDEPTIPROJECTS=00 Prjcts\2000-11 La Quinta Park1CCO 15.wpd CCO Prepared May 9. 2003 faoil , , 4 G� OF T9 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Adoption of Resolution of the City Council Adopting Findings Pursuant to Government Code Section 56856.5.d.1 Relating to Annexation 15 Applicant: City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: ! ,3 STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council declaring that the City of La Quinta shall not provide services for land under the Williamson Act Contract within Annexation Area No. 15. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Annexation Area No. 15 is approximately 198 acres in size and located outside the City's limits, but within the City's Sphere of Influence, and located generally at the southwest corner of Avenue 52 and Monroe Street (Attachment 1). Approximately 40 acres within this area are under the Williamson Act contract (Coachella Valley Agricultural Preserve No. 76), a contract authorized under State law to preserve agricultural lands as well as open space. Property owners entering into a Williamson Act contract receive a reduction in property taxes in return for agreeing to protect the land's open space or agricultural values. On June 26, 2003, LAFCO conducted a hearing regarding LAFCO Case No. 2003-04- 04 to annex Area No. 15 into the City of La Quinta. LAFCO approved the annexation subject to conditions, which included that "...the City of La Quinta shall agree by Resolution that no services will actually be provided by the City to the area contained within Coachella Valley Agricultural preserve #76 during the remaining life of the contract for land uses or activities not allowed under the contract." In accordance with LAFCO's condition, Government Code Section 56856.5, and City Council Resolution 2002-123 (Rules and Regulations for Administering the Williamson Act), staff has drafted the attached Resolution indicating that the City will not provide services to the 40 acres of land currently under the contract until such time as the contract is terminated. FINDINGS AND ALTERNATIVES: The alternatives available include: 1. Adopt a Resolution of the City Council declaring that the City of La Quinta shall not provide services for land under the Williamson Act Contract within Annexation Area No. 15; or 2. Do not adopt the Resolution; or 3. Provide staff with alternative direction. Respectfully submitted, Jerry Herman, Commun' 4- Development Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Location map 2 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RELATING TO ANNEXATION NO. 15 TO THE CITY OF LA QUINTA WHEREAS, the City of La Quinta applied with the Riverside County Local Agency Formation Commission ("LAFCO") to reorganize and annex approximately 198 acres of property ("Annexation No. 15") generally located south of Avenue 52, north of Avenue 53, east of Monroe Street and west of Madison Street, which Annexation No. 15 is depicted on Exhibit A attached hereto; and WHEREAS, a portion of Annexation No. 15 consisting of two twenty - acre parcels commonly known as Coachella Valley Agricultural Preserve #76 Map 451, more particularly described as assessor parcel numbers 767-200- 002 and 767-200-003 (collectively, "Agricultural Preserve #76"), are currently subject to a Williamson Act contract ("Contract"), pursuant to the California Land Conservation Act of 1965, Government Code section 51200 et seq. (commonly referred to as the "Williamson Act"); and WHEREAS, NRI-LQLP Land, LLC, as owner of Agricultural Preserve #76, served a Notice of Non -Renewal for the Contract in November of 2002 pursuant to Government Code section 51254; and WHEREAS, LAFCO approved Resolution No. 33-03 on June 26, 2003, which resolution approved inter a/ia the City of La Quintals reorganization of the Annexation No. 15 conditioned upon receiving a resolution from the City of La Quinta agreeing that no services will actually be provided by the City to the area contained within Agricultural Preserve #76 during the remaining life of the Contract for land uses or activities not allowed under the Contract, as required by Government Code section 56856(d)(1); and WHEREAS, the City of La Quinta has adopted City Council Resolution No.2002-123 to establish uniform rules and regulations governing the establishment and administration of agricultural preserves; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. Agreement. Pursuant to Government Code section 56856(d)(1) and City Council Resolution 2002-123 the City of La Quinta agrees that prior to the recordation of a Certificate of Completion no services will actually be 3 153 Resolution No. 2003- Annexation 15 Adopted: August 5, 2003 Page 2 provided by the City to Agricultural Preserve #76 during the remaining life of the Contract for land uses or activities not allowed under the Contract. SECTION 2. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of August, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4 154 ATTACHMENT 1 Reorganization to Include Concurrent Annexation 15 to the City of La Quinta & the City of La Quinta Lighting and Landscaping District #89-01 &Detachments from the Southern Coachella Valley Community Services District, CSA 125 and the Riverside County Waste Resources Management District LAFCO 2003-04-4 � LAFCO 2003-04-4 City of La Quinta N � City of Indio 155 Sep QuiKrA ti OF IF'� COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Acceptance of Fiscal Year 2003 Local Law Enforcement Block Grant (LLEBG) Award in the Amount of $19,218 from the Bureau of Justice Assistance RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Accept a Fiscal Year 2003 Local Law Enforcement Block Grant (LLEBG) Award in the Amount of $19,218 from the U. S. Department of Justice, Bureau of Justice Assistance. FISCAL IMPLICATIONS: In Federal Fiscal Year 2003, the City of La Quinta is eligible to receive LLEBG funds in the amount of $19,218. The City is required to provide matching funds in the amount of 1 /9 of the federal LLEGB funds expended, which equals $2,135. These matching funds would be made available from Special Enforcement Funds (Account #101-301-609-575). CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The U. S. Department of Justice, Bureau of Justice Assistance (BJA) has made law enforcement funds available for Federal Fiscal Year 2003 through their Local Law Enforcement Block Grant (LLEBG) program. The Department of Justice has developed and initiated an electronic process by which grant applicants use online services to process every component of their LLEBG application. Staff will submit an LLEBG FY 2003 online application requesting receipt of the City's eligible grant award ($19,218). Once the application has been submitted, the Department of Justice will review the application and notify the City of its approval in approximately one month. 156 In accordance with the grant application procedures, the next steps include accepting the funds (via the online process) and conducting a Public Hearing in conjunction with a meeting of the LLEBG Advisory Board, which must consist of representatives from law enforcement, the court system, the school system, and nonprofit organizations involved in crime or drug prevention. It is anticipated that the Advisory Board will consist of the following members, who have all served on this Board in the past: Lt. Walt Meyer Riverside County Sheriff's Department -Indio Mr. Dave Downing Supervising Deputy District Attorney Ms. Candace Collins Probation Department -Riverside County Courts Mr. Mike Bergman District Security -Desert Sands Unified School District Lt. Greg Ammons Volunteers for Increased Public Safety Once the Advisory Board has reviewed the LLEBG application and discussed recommendations for the use of the funds, the City can apply for a "draw -down" of the funds. The draw -down process includes identifying how the funds will be used, outlining a budget, and finally, acquiring the funds. The City will have two years from the allocation date to spend the funds. Staff intends to accept the LLEBG funds and complete the online application process upon approval by the City Council. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Accept a Fiscal Year 2003 Local Law Enforcement Block Grant (LLEBG) Award in the Amount of $19,218 from the U. S. Department of Justice, Bureau of Justice Assistance; or 2. Do not accept a Fiscal Year 2003 Local Law Enforcement Block Grant (LLEBG) Award in the Amount of $19,218 from the U. S. Department of Justice, Bureau of Justice Assistance; or 3. Provide staff with alternative direction. Respectfully submitted, Terry De ringer, Management Assistant 2 157 Approved for submission by: Thomas P. Genovese, City Manager 15 0�1AlyrcL,C CU 4 OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 BUSINESS SESSION: ITEM TITLE: Consideration of Participation in the CONSENT CALENDAR: Proposed Coachella Valley Animal Campus STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: La Quinta's share of the operational costs for the animal campus is estimated at $70,223 for the first year. This cost may decrease if other cities that are not currently members decide to join. The City would enter into an agreement with the County for shelter services. There is an inflationary clause in the agreement which is tied into the Consumer Price Index. If the City elects to participate in the animal campus, the agreement would be brought back to the City Council for consideration. Currently the City budgets $24,000 annually for animal shelter services, which are provided by the County at the Indio shelter. As a result, an additional appropriation of $46,223 from General Fund Unallocated Reserves would be required in future years from what is currently budgeted when the shelter opens. The County is proposing to assume all capital costs associated with the construction of the animal campus. The Riverside County, Palm Desert Financing Authority (a joint powers authority established by the County and Palm Desert) will issue thirty-year bonds and repay them with increment proceeds from the Palm Desert Redevelopment Agency. This is a change from the proposal of two years ago when the City's share of the Capital costs was estimated to be between $444,000 and $535,000. The County's offer to assume the capital costs for the City is contingent on La Quinta making the decision to join the animal campus today. If the City decides to join at a later date, the County's offer of assumption would be rescinded and La Quinta would have to assume capital costs estimated at $562,500. 1 N 9 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: This item was considered at the July 22, 2003 City Council meeting and continued to today's meeting. The staff report for the July 22nd meeting is included as Attachment 1. In conjunction with the animal campus, it is staff's understanding that a Commission has been established that is comprised of an elected official from each participating jurisdiction. The group will provide administrative oversight for the operation of the facility. The daily operation of the animal campus will be the responsibility of the County. At this time, the formation of a Joint Powers Authority (JPA) has not been deemed necessary. Each member jurisdiction will enter into a separate five-year contract with the County for the shelter services. This contract would be considered by the City Council at a later date. On July 29, 2003, Mayor Adolph, Councilmember Perkins and staff met with representatives from Indio and Coachella to discuss continued operation of the Indio shelter. Indio is committed to utilizing the current shelter. The decision to do so is not contingent on La Quinta and/or Coachella participating, however, Indio would welcome both cities' involvement. Indio has also committed to hiring and paying for a consultant to analyze the existing shelter facility and make recommendations as to needed capital improvements (an analysis done by County employees estimated that $725,000 worth of improvements are needed). Indio is proposing to buy the shelter back from the County. However, the sales price has not been determined as of the writing of this report. Indio sold the shelter to the County in the 70's for approximately $7,500. Generally, Indio is willing to discuss and consider any arrangement that will equitably benefit the cities involved. La Quinta staff indicated a preference to avoid a Joint Powers Agreement if possible and Indio was very amenable to the suggestion. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Inform CVAG that the City is interested in participating in the Valley -wide animal campus; or 2. Inform CVAG that the City is not interested in participating in the Valley -wide animal campus at this time; or 2 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct r of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . July 22, 2003 staff report 161 3 ATTACHMENT 1 Ta 0 6J 4&f 4 ZoP Qu&ra AGENDA CATEGORY: BUSINESS SESSION: COUNCILJRDA MEETING DATE: July 22, 2003 CONSENT CALENDAR: ITEM TITLE: STUDY SESSION: Consideration of Participation in the Proposed Coachella Valley Animal Campus PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: La Quinta's share of the operational costs for the animal campus is estimated at $70,223 annually. This cost may decrease if other cities that are not currently members decide to join. Currently the City budgets $24,000 annually for animal shelter services which are provided by the County at the Indio shelter. The County is proposing to assume all capital costs associated with the construction of the animal campus. This is a change from the proposal of two years ago when the City's share of the Capital costs was estimated between $444,000 and $535,000. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: CVAG's Human and Community Resources Committee has been discussing the development of a Valley -wide animal campus for approximately three years. The City Council considered participating in the campus in August, 2001. At that time, it was the decision of the City Council not to participate in the Valley XAlide campus, but rather to work with the County to improve the conditions of the existing shelter in Indio. The staff report and meeting minutes are included as Attachments 1 and 2, respectively. Recently, the Mayor and City Council received a letter from Supervisor Wilson and Jean Benson (Attachment 3), requesting the City Council to reconsider the decision not to participate in the Valley -wide shelter. The following are two key issues that have changed since the concept was considered by the City Council two years ago: 16 1 . Staff has been pursuing the direction to work with the County to upgrade the existing shelter as directed. However, recently the County has indicated that it is not interested in running the Indio shelter once the new facility is operational. This is a change in the County's position to keep the Indio shelter open and to operate it for the cities of La Quinta, Indio and Coachella. The County has indicated that it would consider turning the shelter over to the cities to operate through a Joint Powers Agreement (JPA). The JPA would also have to make the necessary capital improvements to the shelter that are estimated to cost $750,000. Staff has met with representatives of Indio and Coachella to discuss the possibility of forming a JPA or other form. Indio has preliminarily indicated that it would consider running the shelter. Pending the City Council's direction, staff would further investigate this option. Coachella's staff has indicated that their city is interested in the continued use of the Indio shelter, however, their City Council will be discussing this issue in the near future also, and that direction may change. 2. At the time the proposal was first considered by the City Council, La Quinta's estimated share of the construction costs for the facility was estimated at $444,000 to $535,000. Currently the County is proposing to build the facility at no cost to the participating cities. The following key points of the issue have remained relatively the same since the item was last considered by the City Council: 1. The estimated operational costs for La Quinta are approximately $70,000 annually for the new shelter. The shelter would be staffed by County employees. This is consistent with the estimates provided two years ago. Currently the City budgets $24,000 annually for shelter services. An analysis has not been made to estimate the costs for a JPA to operate the Indio shelter. 2. The location of the proposed shelter in Thousand Palms has not changed. The new site is approximately 15 miles from City Hall as opposed to 9 miles to the Indio facility. Travel time to the Indio shelter from City Hall is approximately 17 minutes. This time does not vary much during the season because the route taken to the shelter is not heavily traveled. Travel time to the proposed location is approximately 21 minutes at this time of year. It is reasonable to expect that the time will increase to 30 minutes each way during the height of the tourist season. The net effect is that during the season, if the City utilizes the new facility, it will take an additional one half hour per shelter run. Normally only one shelter run is made per day. 3. Animal Samaritans would provide an adoption service at the new facility. Although the shelter would not be classified as a "no kill" facility, efforts would be made to place every "adoptable" animal. Currently, a very small percentage of unclaimed animals are adopted from the Indio shelter. If an owner wants to 163 turn an animal in to the City, it is suggested that they contact one of the several non -profits that operate in the Valley that find homes for animals. The jurisdictions that choose to participate will form a Joint Powers Agreement and will commit to use the proposed shelter for five years. After that initial obligation is met, the City may withdraw from the JPA with a one-year notice to do so. At this time, the cities of Palm Desert, Indian Wells, Rancho Mirage, Cathedral City, Desert Hot Springs and the County have committed to utilize the facility. Regardless of which shelter the City Council chooses to utilize, La Quinta will continue to use local veterinarians for injured animals. Animal Samaritans is proposing to have veterinary service at the facility, but unless it can be demonstrated that the vet service would surpass the current City program, (including after hour emergencies), staff would recommend the status quo. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Indicate to CVAG that the City is interested in participating in the Valley -wide animal campus including joining a Joint Powers Agency; or 2. Indicate to CVAG that the City is not interested in participating in the Valley - wide animal campus and is not interested in joining a Joint Powers Agency; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . August 21, 2001 staff report 2. Minutes from August 21, 2001 meeting 3. Letter from Supervisor Wilson and Chairperson Benson 164 COUNCIIJRDA MEETING DATE: August 21, 2001 Consideration of Participation in the Proposed Coachella Valley Animal Campus As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: La Quinta's estimated share for the construction costs for the animal campus is $444,000 for a facility sized to hold animals for five days and $ 535,000 for a facility sized to hold animals for ten days. La Quinta's share of the yearly operational costs for the animal campus are estimated between $56,000 and $70,000 depending on who operates the shelter (Joint Powers Agency employees vs County employees). Currently the City budgets $24,000 annually for animal shelter services which are provided by the County at the Indio shelter. None. CVAG's Human and Community Resources Committee has been discussing the development of a Valley -wide animal campus for approximately one year. The committee commissioned a consultant to prepare a feasibility analysis and to provide alternatives for a multi -jurisdictional animal campus. The consultant's final report is included as Attachment 1. CVAG's Executive Committee has authorized the report to be distributed to the member jurisdictions for consideration of participation in the project. The report includes scenarios where all the Valley jurisdictions participate in the campus, but it also provides a scenario where La Quinta, Coachella, Indio and the County do not participate and continue to utilize the County shelter in Indio for services. The report assumes that a Joint Powers Agency (JPA) would be formed by the participating jurisdictions to construct and operate the facility. t65 7 The Human and Community Resources Committee is recommending that the Indio shelter remain operational even if a new animal campus is built. This issue was discussed during a department report at the July 3, 2001 City Council meeting, the minutes of which are included as Attachment 2. The general consensus of the City Council at that time was to continue to utilize the Indio facility for the City's shelter needs. The consideration and subsequent action on the item before the City Council today will provide CVAG with an official response regarding participation in the proposed animal campus. If the City Council would like to further consider participating in the Valley -wide animal campus, CVAG representatives could be available to make a presentation at a later meeting. Additionally, staff would also conduct a more thorough analysis of the increased costs that would be associated with the new campus. The alternatives available to the City Council include: 1. Indicate to CVAG that the City is interested in participating in the Valley -wide animal campus including joining a Joint Powers Agency and participating in the capital and operational costs associated with the facility; or 2. Indicate to CVAG that the City is not interested in participating in the Valley - wide animal campus and not interested in joining a Joint Powers Agency or participating in the capital and operational costs associated with the facility; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct r of Building & Safety A ve for submission by: Thomas P. Genovese, City Manager Attachments: 1. Final Report of Evaluation of Animal Services Campus Alternatives 2. Excerpts from City Council meeting minutes of July 3, 2001 City Council Minutes 6 August 21, 2001 MOTION - It was moved by Council Members Sniff/Henderson to introduce Ordinance No. 359 on first reading. Motion carried by the following vote: AYES: 4 Henderson, Perkins, Sniff, Pena NOES: 0 None ABSENT: 1 Adolph 2. CONSIDERATION OF PARTICIPATION IN THE PROPOSED COACHELLA VALLEY ANIMAL CAMPUS. Director of Building and Safety Tom Hartung presented the staff report and advised the City Council CVAG's Executive Committee recently authorized the consultant's report to be distributed to member cities for their consideration. He noted the report is attached to the staff report. Patricia "Corky" Larson, Executive Director of CVAG, addressed the Council, stating she understands the unique position La Quinta is in, because it has its own Animal Control Officers. She encouraged the City Council to look at all of the aspects of a County -wide facility. Aurora Kerr, Director of Human and Community Resources for CVAG presented a power point presentation which highlighted the non-profit and public shelters in the valley presently. She also summarized the service providers currently serving the cities in the Coachella Valley. Jean Benson, Council Member from the City of Palm Desert spoke in support of La Quinta participating in the joint venture. Robert Gomer, former City Councilman from Cathedral City, spoke in favor of the proposed valley -wide Animal Campus as a mutually beneficial public/private partnership. Mike Russell, President of Animal Samaritans described the site for the proposed Animal Campus. He said the 10-acre site would be used to build an Educational and Medical Facility as well as a small shelter to house Animal Samaritans and the remaining five acres of the site would be contributed to the County for the County -wide Animal Campus. 167 City Council Minutes 7 August 21, 2001 Council Member Perkins said he is not in favor of this proposal because of the distance it would be necessary for La Quinta Animal Control Officers to travel to the proposed location. He felt this would take the City's Animal Control personnel out of service for too long a period whenever they needed to transport an animal to the proposed facility. Council Member. Henderson stated she visited a number of facilities throughout the County and although the facility in Moreno Valley was very impressive she would have difficulty supporting a central County Shelter because of the cost to the cities in the valley. Council Member Sniff agreed with both Council Members Henderson and Perkins. He felt the Indio facility is the most practical for La Quinta but stressed the need for that facility to receive upgrades. Mayor Pena said he also feels the Indio facility needs upgrading and with reasonable improvements to that facility, combined with the City of La Quinta's in-house animal services program, animal care in La Quinta would be adequate. MOTION: It was moved by Council Members Sniff/Perkins that the City of La Quinta indicate to CVAG that the city is not interested in participating in a Valley -wide animal campus and is not interested in joining a Joint Powers Agency or participating in the capital and operational cost associated with the facility. The motion was unanimously carried with Council Member Adolph absent. MINUTE ORDER 2001-123 RECESS: Mayor Pena declared a short recess at 4:00 p.m. The meeting was reconvened at 4:05 p.m. with all Council Members present except Council Member Adolph. 3. CONSIDERATION OF MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR PROVISION OF LIBRARY SERVICES. Assistant City Manager Mark Weiss presented the staff report recommending approval of a Memorandum of Understanding between the City of La Quinta and the County of Riverside for the provision of library services effective July 1, 2002 through June 30, 2005. 10 RIVERSIDE OFFICE: 4080 Lemon Street,14th Floor Riverside, CA 92502-1647 (909)955-1040 Fax (909) 955-2194 SUPERVISOR ROY WILSON FOURTH DISTRICT June 27, 2003 Mayor Don Adolph City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Dear Mayor Adolph: i j ✓ • DISTRICT OFFICE%A'IAILLtiG ADDRESS: 46-200 Oasis Street. Ste. 318 Indio, CA 92201-5933 (760)863-8211 Fax (760) 863-8905 The Valley -wide Animal Campus project is moving forward. During the next month, each of the participating jurisdictions on the Animal Campus Commission (Indian Wells, Palm Desert, Cathedral City, Desert Hot Springs and Rancho Mirage) will be taking action at their individual council meetings to approve their Agreement with the County for operational services at the new shelter. The architects for this project, WLC Architects, will begin the final drawings to be used as part of the RFP for construction of the shelter. These drawings will provide the exact size of the shelter and number of kennels needed for the participating jurisdictions. We have been directed by the Commission to offer your jurisdiction a final opportunity to participate in the new Valley -wide Animal Campus. This will be an incredible five acre facility with state-of-the-art technology with the construction costs being borne by the County. It will be a partnership of shared services and programs with Animal Samaritans. Most importantly, it will be a healthy environment where animals will be well cared for with adoption as the number one priority. We ask that you and your Council weigh the benefits of joining this regional effort and what your jurisdiction will be faced with relative to your future animal services and provide a positive response to the Animal Campus Commission by S p.m., Tuesday, July I Y ; as our start-up cannot be delayed. If you join now, your contribution to the operations of the Valley -wide Animal Shelter will be approximatelyZQ�ZZ . (This cost may vary slightly depending upon whether the other cities that are not members decide to join.) Should you decide to join after the facility is built, we will have to expand the facility to accommodate your animals and those capital cost expenditures will have to be borne by your jurisdiction along with your assessed operational costs. lw� INTER\ET: district4Cco.riversidexa.us 11 Letter to Mayor Adolph June 27, 2003 Page 2 of 2 Pages We are at a crossroads for this project and look forward to the December 2004 grand opening. We hope you will join your fellow Coachella Valley cities and Riverside County in this unique effort to improve the quality of our animal shelters and services. Should you have any questions, feel free to contact our offices or Aurora Kerr at CVAG. We look forward to your response. t Roy7ervisorial Co or Fo h District cc: Tom Genovese, City Manager akerrlanimal campus commission\deadlineltrtocities.atk Animal Campus Commission 1710 12 WAA .' Ono COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Professional Services Agreement with Martin Langer to Provide Four Community Concerts RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: Ca CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Community Services Department budget contains a line item for Community Special Events (Account #101-251-609-634) in the amount of $40,000. Mr. Langer's proposal requests $30,000 for four community concerts. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: October 7, 1997: Mr. Langer proposed offering a City -sponsored holiday concert. Due to timing and lack of a funding source, the City Council directed the Cultural Arts Commission to work with Mr. Langer and to continue to review and work with him on future concerts (Attachment 1). February 19, 2002: Then Councilmember Adolph, under Mayor and Council Member Items, asked if the Council was interested in bringing concerts back to the City. After some discussion, the City Council suggested that this item be referred to the Cultural Arts Commission and a proposal brought forward for City Council consideration (Attachment 2). March 14, 2002: The Cultural Arts Commission reviewed Mr. Langer's proposal and after some discussion, the Commission voted to recommend Mr. Langer's proposal for City Council consideration (Attachment 3). 171 April 2, 2002: Mr. Langer proposed offering five community concerts for the cost of $25,000. After some discussion, Mr. Langer was requested to secure an indoor venue for the proposed concert dates (Attachment 4). April 16, 2002: City Council considered Mr. Langer's proposal and directed staff to include an amount in the FY 2002-03 budget to fund a concert series (Attachment 5). May 20, 2003: During the discussion of the Cultural Arts Commission annual work plan, Mr. Langer's request to produce a concert series was considered along with funding community special events (Attachment 6). June 13, 2003: During the consideration of the Fiscal Year 2003-04 Preliminary Budget, Mr. Langer's proposal was considered by the City Council under Community Special Events. Council concurred that $30,000 be designated for a concert series subject to an agreement with Mr. Langer (Attachment 7). Mr. Langer is proposing four concerts, to be held on Sundays in October at the amphitheater at the La Quinta Middle School (Attachment 8). The proposal is all- inclusive, requiring no staff time or materials. Staff has agreed to advertise the events in the Gem and the Fall Community Services Department brochure. The City's purchasing procedures as provided in the La Quinta Municipal Code Chapter 3.32 state that service contracts for firms for services shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time and other factors. Major services are defined as those services having an estimated value of twenty-five thousand dollars or greater, per Resolution 2003-026 (Attachment 9). A provision of Chapter 3.32.050 (C) states: "The City Council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services," as provided in Attachment 10. At the July 10, 2003 Cultural Arts Commission meeting, under Commissioner Items, Commissioner Brodsky expressed his concern regarding the current Cultural Arts Commission not reviewing Mr. Langer's proposal. Staff gave a historical overview of the proposal by Mr. Langer and the City Council's prior comments regarding the proposal. Given this information, Commissioner Brodsky wished to express his disappointment with the City Council's consideration of Mr. Langer's proposal without the current Commission's review. A Professional Services Agreement with Mr. Langer is provided as Attachment 1 1 . Should the City Council approve the Professional Services Agreement, Mr. Langer can finalize the arrangements for implementation of the events. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Professional Services Agreement in the total amount of $30,000 with Martin Langer to produce four community concerts; or 2. Do not approve the Professional Services Agreement with Martin Langer; or 3. Provide staff with alternative direction. Res ectfully ubmitted, Dodie Horvitz, Co unity Services Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1 . Minutes from the October 7, 1997 City Council Meeting 2. Minutes from the February 19, 2002 City Council Meeting 3. Minutes from the March 14, 2002 Cultural Arts Commission Meeting 4. Minutes from the April 2, 2002 City Council Meeting 5. Minutes from the April 16, 2002 City Council Meeting 6. Minutes from the May 20, 2003 City Council Meeting 7. Minutes from the June 13, 2003 City Council Meeting 8. Proposal by Mr. Langer for Four Concerts 9. Resolution 2003-026 10. LQMC Chapter 3.32 11. Professional Services Agreement with Mr. Langer a I 1, j ATTACHMENT 1 City Council Minutes 3 October 7, 1997 3. LETTER FROM LAWRENCE BEST RESIGNING FROM THE PARKS & RECREATION COMMISSION. Council concurred on directing staff to send a letter of appreciation to Mr. Best for his service on the commission. ft=M 1. CONSIDERATION OF PROVIDING ACITY-SPONSORED HOLIDAY CONCERT. Mr. Hartung, Building & Safety Director, advised that Mr. Martin Langer, Director of Coast Concert Management, has presented a proposal to the City regarding a City -sponsored holiday concert and has suggested December 1 st as a tentative date and the La Quinta Middle School amphitheater as a possible location. He advised that the school facility is available and that the estimated cost of the concert is $5,000 which would come from the General Fund Reserve Account. Three concerts were held at the school in 1994, in conjunction with Community Concerts of La Quinta, but had somewhat limited success and were not continued due to low participation. Council Member Sniff advised that we support the Community Concerts Association, but he was reluctant to support this concert. He felt it should be considered next year. Council Member Adolph was concerned how the weather would affect the attendance at an outdoor concert. Martin Langer, 49-994 El Circulo, Director of Coast Concert Management, agreed that weather was a problem at the last concert, but felt it would. be different this time and that it's a window of opportunity, noting that the band would not be charging their regular fee of $10,000 since they would be traveling through the area. He believed the concert playing international Christmas music would bring the community together and suggested planning it for the school auditorium and then move it outdoors if the weather permits. Council Member Henderson felt it would be a plus if the City could provide a free concert at Christmas time, but was concerned about having it on a Monday evening and having enough prior notice to get the attendance out. She advised that she would strongly support trying to schedule it in the spring, but was r ~ opposed to funding it out of the General Fund -Reserve Account, noting that Council has made a very significant effort to get the fund to its current level. She felt if the proposal had come earlier, that it could potentially have been 17 a ► i City Council Minutes 4 October 7, 1997 coordinated with a public outreach effort for the collection of telephone books, etc., and funded from the AS939 Fund. Council Member Adolph agreed the proposal came too late, noting that Council just recently agonized over the distribution of the grant funds, and advised that he, too, was opposed to pulling the funds out of the General Fund Reserve Account. Council Member Perkins felt it's an excellent program and that it wouldn't conflict with any of the other programs in the City. However, he questioned the amphitheater being large enough to handle it and advised that he would support it 100% if there was another funding source available other than the General Fund Reserve Account. Mayor Holt supported trying to do something in the spring, but felt for the same reasons already stated, that it shouldn't be done at this time. Council Member Henderson wished to see staff directed to continue working with Mr. Langer and felt the Cultural Commission should be included as well. Council Member Sniff felt the door should be kept open and agreed that any future proposal should be reviewed by the Cultural Commission. He also felt that any future proposal should be submitted early enough to be considered during the budget or grant process. Council Member Henderson noted that Mr. Langer has already submitted the proposal to the Cultural Commission, but felt perhaps he could work with them to lay the groundwork for next year. MOTION - It was moved by Council Members Henderson/Sniff to direct the Cultural Commission to work with Mr. Langer and continue to review and work with him on future concerts. Motion carried unanimously. MINUTE ORDER NO. 97-151. 2. CONSIDERATION OF PURCHASE OF A PLAQUE RECOGNIZING SPONSORS FOR THE CITY'S TENTH ANNIVERSARY CELEBRATION. Mrs. LiCalsi, Senior Management Assistant, advised that after the City's tenth anniversary, the Tenth Anniversary Committee returned $20,000 to the City with a recommendation that a portion be used for a lasting gift to commemorate the event. Staff recommended that a plaque, featuring the Tenth Anniversary logo and the names of businesses and individuals donating $1,000 or more to 175 I ATTACHMENT 2 City Council Minutes 13 February 19, 2002 DEPARTMENT REPORTS Public Works Department - Interim Public Works Director Stephenson commented on the new format of the monthly report. MAYOR AND COUNCIL MEMBERS' ITEMS �1. DISCUSSION REGARDING LA QUINTA CIVIC MUSIC CONCERTS. Council Member Adolph commented on previous music concerts organized by Marty Langer and asked if Council was interested in bringing the concerts back. Council Member Perkins concurred with the idea and suggested referring the matter to staff to work with Mr. Langer on a more detailed plan. Council Member Henderson stated she felt Council would welcome such activities at the Civic Center Campus once it is completed and noted there was some problem holding the concerts at the La Quinta Middle School. She also suggested getting input from the Cultural Arts Commission. Council Member Sniff agreed the Cultural Arts Commission should be involved and that the Civic Center Campus is the proper venue for the concerts. He suggested seeking proposals from several entities to put on musical events to provide the Council with options. Mayor Pena commented on the great job Mr. Langer did with the concert association. He agreed the matter should be referred to the Cultural Arts Commission and staff to come back to Council with a proposal. Council Member Perkins disagreed with getting other proposals and stated he preferred seeing what Mr. Langer proposes. Council Member Adolph voiced concern about procrastinating on the matter. He didn't feel the City is dedicated to any particular site and noted the La Quinta Hotel has been used in the past. Marty Langer commented on his experience and expressed a willingness to work with the City in providing the musical events. He felt the La Quinta Middle School is a good place to start with the concerts. Council concurred to refer the matter to staff. 170 ATTACHMENT 3 CULTURAL ARTS COMMISSION MINUTES March 14, 2002 I. CALL TO ORDER A regular meeting of the Cultural Arts Commission was called to order at 7:00 p.m. in the Study Session Room of the La Quinta Civic Center. Chairperson Shamis presided over the meeting. Commissioner Diamond led the Pledge of Allegiance. MEMBERS PRESENT: Commissioner Dan Baxley Commissioner Denise Diamond Commissioner Else Loudon Commissioner Elaine Reynolds Commissioner Rosita Shamis (Chairperson) STAFF PRESENT: Dodie Horvitz, Community Services Director Robert Craven, Recreation Coordinator II. PUBLIC COMMENT III. CONFIRMATION OF AGENDA IV. CONSENT CALENDAR A. Approval of Minutes of February 14, 2002 B. Financial Report for February 2002 C. Department report for January 2002 It was moved by Commissioner Loudon/Reynolds to approve the Consent Calendar with corrections to the minutes. Unanimous. V. PUBLIC HEARING - None VI. BUSINESS ITEMS A. 20th Anniversary Celebration Musical Entertainment Plans Commissioner Loudon gave an overview of the entertainment lined up for the Celebration. She has been working with Mr. Bugg in coordinating the event. Ms. Horvitz introduced Robert Craven, Recreation Coordinator, as Mr. Craven has been assigned as the staff person for the entertainment section of the Celebration. Chairperson Shamis reminded the Commissioners that this event is the Commissions contribution to the 201h Anniversary Celebration, and therefore each of 1�7 S:\COMMUNITY SERVICES\CAC\CACMIN.03-14-02.DOC �! Commissioners are expected to participant and to work the event, doing whatever needs to be done to make the event a success. Ms. Horvitz reported that there will be no entertainment at the Community Picnic and that the Truman Choir has been invited to participate in the entertainment section of the Fireworks show. Commissioner Loudon gave a report regarding Larry New and his contribution to the entertainment section of the Celebration. He will sing the last song before the fireworks begin. As of this meeting, Dan O'Grady is lined up as the Master of Ceremonies for the event. The Commission asked to review the program at the April 11 Commission meeting. Staff stated that all the groups that have contributed to the entire weekend of activities would be listed on the program. Commissioner Loudon reported that Simon Motors is still thinking about the donation of a car, or possibly a donation to the fireworks show. B. Le Arsi Gallery Presentation Mr. Katz did not attend the meeting. The Commission, by concurrence, that this item should not be placed on a future agenda. C. La Quinta Civic Music Concerts Mr. Martin Langer gave an overview of his history with the Cultural Commission seven years ago. He also gave an overview of his background in the production of musical concerts and concert management. Chairperson Shamis gave an overview of the Commission's interest in providing concerts for the community. She reported that the Sidestreet Strutters would like to perform in La Quinta. Mr. Langer reported that he is offering multi -cultural events, and that he is offering a self contained program, with no impact on City staff. Commissioner Baxley added that he feels as though musical programs are missing from the City. He also stated that getting a musical program started must be through a process. Chairperson Shamis stated that she wants to hire one person to coordinate the musical events and she would like to see a program with substance. She would like to see a responsible party coordinate the concerts. Mr. Langer stated that he could produce the following shows: 178 SACOMMUNITY SERVICES\CAC\CACMIN.03-14-02.DOC 1- 8 responsible party coordinate the concerts. Mr. Langer stated that he could produce the followingshows: s. Symphony, Dance Groups, Big Band/Swing, Latin, Opera, Chorale The above listed groups are subject to availability. On June opportunity to offer the number one moraca grou to th 5cn Mr. Langer has the p e community. Commissioner Reynolds asked if other groups have submitted proposals for the event. Commissioner Loudon stated that she feels that she does not have enough information from other groups to make a decision. After some disco Commissioner Loudon supportsdiscussion by the Comm the program. ssioners, Mr. Langer will provide staff with an addendum to hi individual groups that he is offering. s original proposal on the Commissioner Reynolds feels that the City should brio i the best price. Commissioner Baxley concurs, and won the best entertainment for program. Commissioner Baxley asked what the City's old like more details on the y s process is for concerts. Staff gave an overview of the City's purchasing procedure require a minimum of three quotes for like services. Commissi which items over $999 Mr. Langer is ready to produce the concerts, and since he oner Diamond feels that i has submitted his, proposal, and the Commission wan s the first and only one that Langer's proposal should be funded, is to offer concerts, that Mr. Commissioner Baxley would like more information on the City's process and does not feel that he has enough information to vote on this issu e. It was motioned by Diamond/Reynolds to recommend Mr. City Council for consideration for funding after Mr. Lan Langer's proposal to the his proposal. Vote 4-1, Baxleyger submits an addendum to Opposing. D. Temporary Art Loan -John Kennedy Commissioner Reynolds is very instrumental in getting Mr. his art piece Solitude" at the Senior Center. Staff Kennedy to agree to display contract and will present it for City Council consider an•has received Mr. Kennedy's direct, on should the Commission so It was motioned by Reynolds/Loudon to recommend Loan for City Council consideration. Unanimous. Mr' Kennedy's Temporary Art \\CLQAD-V1FS I \SI IAREDv1C0%IMUNMI SERVICES\CACOMM\CACMIN.03-I4-02 .DOC ATTACHMENT 4 City Council Minutes BUSINESS SESSION 5 April 2, 2002 1. CONSIDERATION OF A TEMPORARY ART LOAN AGREEMENT WITH JOHN KENNEDY FOR ARTWORK AT THE LA QUINTA SENIOR CENTER. Mayor Pena noted this item has been pulled from the agenda but that a member of the audience has requested to speak. Elaine Reynolds, 49-294 Avenida Vista Bonita, commented on Mr. Kennedy's concerns with the agreement. Mayor Pena explained the item was pulled to give staff an opportunity to work out the information with Mr. Kennedy. No action was taken. 2. CONSIDERATION OF A COMMUNITY SERVICES GRANT REQUEST BY MARTIN LANGER FOR A COMMUNITY CONCERT. Community Services Director Horvitz presented the staff report. Martin Langer, 49-994 El Circulo, asked if the consideration is for one concert or a series of concerts. Ms. Horvitz advised funding does not allow for a series and recommended if Council wishes to consider a series that it be done during the budget process. Mr. Langer stated he is willing to get started with a series and wait on the funding. He felt frequency and continuity is important and stated he has five events on hold. Council Member Sniff supported considering this request during the budget process and possibly through some type of proposal process for other events during the year. He felt it was inappropriate to consider at this time. Council Member Adolph disagreed and noted the summer is too hot for outdoor concerts. He is very supportive of Mr. Langer's concerts and noted Mr. Langer has expressed a willingness to play now and pay later. Council Member Perkins spoke in support of Mr. Langer's request and the potential for future concerts at the Civic Center Campus once it is completed. He stated he would not support going out to bid on this. City Council Minutes 6 April 2, 2002 Council Member Henderson referenced the number of items on the agenda that intertwine with this item, such as Civic Center Campus concerts under Council Goals, and a potential Concert and Dine program under the Marketing Program. She felt Mr. Langer's program is exciting and that the time to move forward with it will be when the Civic Center Campus comes online and the Arts Foundation becomes more solid with their site. She commented on upcoming budget issues, such as the need for community education on ,a future fire safety assessment, and potential State tax cuts, and stated she felt the budget process would be the appropriate time to consider a concert series. She pointed out the Council struggled to set aside $20,000 for the City's 20th birthday and is soliciting sponsors to help put that event together. She felt continuity in location is important and questioned the outdoor school facility being very comfortable for the concerts. She stated she was not ready to support the request at this time. Rosita Shamis, Chairman of the Cultural Arts Commission, reminded Council that the Commission has recommended going with all five concerts as soon as possible and making it part of the City's birthday celebration. She urged Council to take the opportunity now instead of waiting. Mayor Pena agreed continuity is a key, and noted it will be hot if the concerts begin in May and continue through the summer for continuity. He preferred starting the concerts in the fall on the Civic Center Campus, which would allow putting them in the budget. He also voiced concern about State tax cuts and the possibility for a lean year when it comes to outside funding sources. Council Member Sniff concurred. Council Member Adolph questioned the Civic Center Campus being able to accommodate 500 people for a concert. He recalled the concerts at the middle school having about 200 in attendance. Mr. Langer stated he has talked to the school district about using the indoor facility for concerts. He proposed concert dates of May 26, June 2, 9, 16, and 30, with May 26th and June 30th being patriotic themes. The concerts would begin at 5:00 p.m. After a brief discussion, Council concurred to continue this matter for two weeks to allow Mr. Langer an opportunity to secure the indoor facility for the proposed concert dates. ATTACHMENT 5 City Council Minutes 5 April 16, 2002 2. CONSIDERATION OF AN ORDINANCE OF THE CITY OF LA QUINTA AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF LA QUINTA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) TO PROVIDE MILITARY SERVICE CREDIT. Assistant City Manager Weiss presented the staff report. In response to Council Member Adolph, Personnel/Risk Manager Ruiz confirmed other cities in the Valley have already amended their contracts. MOTION - It was moved by Council Members Henderson/Sniff to take up Ordinance No. 370 by title and number only and to waive further reading. Motion carried unanimously. ORDINANCE NO. 370 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF LA QUINTA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS). It was moved by Council Members Henderson/Sniff to introduce Ordinance No. 370 on first reading. Motion carried by the following vote: AYES: Council Members Adolph, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None 3. CONSIDERATION OF A COMMUNITY SERVICES GRANT REQUEST BY MARTIN LANCER TO PRODUCE A COMMUNITY CONCERT SERIES. Community Services Director Horvitz presented the staff report. In response to Council Member Adolph, Ms. Horvitz confirmed the Cultural Arts Commission has a line item in the budget with a balance of approximately $2,500 that could be used for this item. Rosita Shamis, Chairman of Cultural Arts Commission, urged Council to approve Mr. Langer's request for funding and stated she felt the school facility is a nice City Council Minutes 6 April 16, 2002 place to hold the concerts. She noted the concert series would provide an opportunity for the City to give its citizens what they have been requesting. Council Member Perkins spoke in support of the request and stated he didn't see a need to go out to bid. Council Member Adolph also voiced support for the request and noted availability of the school facility has been verified by Mr. Langer. Council Member Sniff voiced concern about attendance because of the heat and proposed venue and suggested the Fritz Burns Park might be a better location. He referenced the low balance of the Special Projects Contingency Fund and noted the Council has directed staff to place the high school's funding request on the next agenda. He preferred going out to bid on this item and consider the funding during the budget process. Council Member Henderson commented on the Council's support of concerts and stated she is looking forward to concerts at the Civic Center Campus. She felt it would be inconsistent to change the concerts from the school site to the Civic Center Campus later on. She noted the City uses an RFP process to select consultants, contractors, artists, etc., and referenced a situation last year when an artist tried to circumvent the RFP process. She voiced concern about opening the door for similar situations if the RFP process is not followed in this matter. She commented on the possibility of using the balance in the Cultural Arts Commission budget line item and a portion of the Special Projects Contingency Fund to fund one or two concerts but stated she is hesitant to do SO. Mayor Pena asked if written verification on availability of the school facilities has been received. Ms. Horvitz responded that Mr. Langer has received verbal verification. In response to Mayor Pena, Mr. Langer confirmed the concert dates have been secured with the School District and stated he is willing to absorb the extra cost for using the indoor facilities if they are needed. Due to the confidentiality of the fees, he was not able to reveal the band costs but stated he was able to get them at a reduced rate by calling in some favors. Mayor Pena voiced concern about low attendance and commented on the importance of advertising the concerts. Mr. Langer stated promotion would be by word of mouth through various organizations. 183 City Counci! Minutes 7 April 16, 2002 Council Member Sniff stated he felt there is insufficient time to get the word out to the public and that it would be better to have the concerts in the fall. Council Member Henderson stated she would like some guarantee for the best possible chance for success. She wasn't comfortable with the idea of sitting outdoors on concrete or indoor on benches, and stated she didn't feel the present time is the appropriate time to do the concerts. Council Member Adolph commented on the success of past concerts, even though people had to pay, and noted the City's annual picnic is not a great success but the City continues doing them. He questioned the comparison of the music at the street fair with the concert series and the comparison of the contractor bid process with this type of event. He felt the City would be missing an opportunity if it fails to put on the concerts. Mayor Pena noted the successful concerts in the past were paid events, which he felt was different. He also felt the concert proposal is similar to the situation last year where an artist wanted to paint art on a sidewalk and have the City pay for it. Council Member Perkins stated he felt it's ludicrous to consider going out to bid on such an item. He supported going forward with the concerts and noted if only 200 people attend, the City will have provided a topnotch concert opportunity. He felt the grant for the high school could wait until July. He was disappointed that the Council cannot see the value in doing the concerts. Council Member Henderson spoke regarding the street fair music and concert series comparison. She noted the street fair wasn't billed as a concert but rather as a street fair with a musical component, that on many occasions had a captive audience for a significant period of time. Council Member Perkins pointed out music was used to bring in a crowd at the street fair. Council Member Henderson referred to the RFP process used to select art for the Civic Center Campus and noted artists come from the same emotional presentation as the music world. She noted the City will soon have possibly two venues for concerts but feels this proposal is premature. MOTION • It was moved by Council Members Sniff/Henderson to direct staff to — include an amount in the FY 2002/2003 budget to fund a concert series. IMU 14 City Council Minutes 8 April 16, 2002 Council Member Perkins asked if an RFP process was used for the street fair music. Council Member Henderson responded the City went out to bid for a contractor who developed the entire street fair. Council Member Adolph noted he wanted to budget enough money last year to handle contingencies such as this but some of the Council preferred reducing the amount and adding money later on if needed — now the Council wants these items to be budgeted. He wasn't opposed to putting this in the budget but didn't want the Council Members changing their minds later on. Council Member Sniff stated he would support putting a significant amount in the Special Projects Contingency Fund next year. He felt the City could then have proposals, including Mr. Langer's, for a concert series and deal with it at a more opportune time. Motion carried with Mayor Pena voting NO. MINUTE ORDER NO. 2002-47. MOTION - It was moved by Council Members Perkins/Adolph to approve an allocation of $25,000 (funding sources to be determined by staff) for a Community Concert Series as proposed by Mr. Langer. Mayor Pena pointed out if $2,500 is taken from the Cultural Arts Commission budget line item and $10,000 is taken from the Special Projects Contingency Fund, there would still be a shortage of approximately $12,000. City Manager Genovese advised staff would need Council's direction regarding which line item in the budget to use for the shortage amount. Staff's recommendation, otherwise, would be to take the shortage amount out of the General Fund Un-designated Reserves. Ms. Horvitz advised grant requests totaling $9,000 will be on the May 7, 2002 agenda for consideration. Motion failed with Council Members Henderson and Sniff and Mayor Pena voting NO. MINUTE ORDER NO. 2002-48. Council convened in joint session with the Redevelopment Agency to take up Business Item No. 1. City Council Minutes 11 ATTACHMENT 6 May 20, 2003 Council Member Sniff recommended suspending the Civic Center Art Purchase Program for next year, pending further evaluation of available artworklocations. Council Member Perkins, suggested dealing with it when the issue comes up next year. TRENift 5. CONSIDERATION OF THE CULTURAL ARTS COMMISSION WORK PLAN FOR FISCAL YEAR 2003/2004. Community Development Director Horvitz presented the staff report. Council Member Perkins commented on Martin Langer's attempts to put on concerts for the City, and stated he would like to see part of the event funding set aside for Mr. Langer to put on four concerts. City Manager Genovese noted if the Work Plan is approved, the requested funds will become a line item in the budget for Council to consider, and an agreement with Mr. Langer would be a separate issue. Council Member Henderson congratulated the Commission for the last concert but suggested different criteria for future events because she feels it is difficult to have a five -hour event with artists, music, and food. She also feels Friday and Saturday nights are difficult times to draw attendance. She noted the City has waited a long time to have a venue for concerts, and now that it does, she feels it's the appropriate time to deal with it. She' also suggested changing the task title to "Purchase and Placement of Public Art." Council concurred. Council Member Henderson asked if bullet #1 under Placement of Public Art should be moved to Develop Public Art Program Information. Ms. Horvitz replied it fits in both categories, and is placed there so the City knows where the art pieces are located to avoid clustering them. Council Member Henderson stated she will be looking at the expenses related to the concerts when the budget is considered, and noted the extra parking and parking service for the last concert event were probably not necessary. 186 p City Council Minutes 12 May 20, 2003 Council Member Sniff stated he feels the complexity and length of the event probably resulted in it not working as well as hoped. He suggested a sharper focus and limiting the events to 2 to 2 Y2 hours. MOTION — It was moved by Council Members Sniff/Henderson to approve the Cultural Arts Commission's 2003/2004 Work Plan as modified. Motion carried unanimously. MINUTE ORDER NO. 2003- 45. 6. CONSIDERATION OF A FINANCIAL CONTRIBUTION TO THE FAMILY OF OFFICER BRUCE LEE FROM THE DEPUTY JAMES LEHMANN AND DEPUTY MICHAEL HAUGEN MEMORIAL TRUST FUND. Council commended staff and the Police Department for the efforts and manner in which the memorial service took place for Deputy Bruce Lee. Building & Safety Director Hartung presented the staff report. MOTION — It was moved by Council Members Sniff/Perkins to contribute $10,000 from the Deputy James Lehmann and Deputy Michael Haugen Memorial Trust Fund to Deputy Bruce Lee's widow and utilize Police Chief Horton's assistance as deemed appropriate. Council Member Perkins commented on the good job the Sheriff's Department does in taking care of its own, and recommended the money be given to Captain Horton to determine how the money should be distributed between Deputy Lee's parents and his wife. Council Member Sniff stated he discussed this matter with Captain Horton yesterday, which is why he made the motion to utilize his assistance as deemed appropriate. He noted Mrs. Lee can dispose of the money as she sees fit. Council Member Perkins concurred. Council Members Henderson and Osborne spoke in support of the motion. Mayor Adolph commented on the benefit of being able to provide some immediate financial assistance to the family. Motion carried unanimously. MINUTE ORDER NO. 2003-46. 197 ATTACHMENT 7 City Council Minutes 2 June 13, 2003 BUSINESS SESSION 1. CONSIDERATION OF THE FISCAL YEAR 2003/2004 PRELIMINARY BUDGET. Bruce Pelletier, 78-136 Frances Hack Lane, President of La Quinta Volunteer Fire Company urged Council to find a way to fund a paramedic squad. City Manager Genovese presented a brief staff report. Finance Director Falconer presented major highlights of the preliminary budget and the budget process. Nicolas Homes, 49-165 Washington Street, referenced the funding request by Coast Concert Management, and suggested it be referred to the Cultural Arts Commission for a recommendation. In response to Mayor Adolph, Mr. Falconer advised the General Fund reserves are approximately $36 million, with approximately $13 million being readily available for cash flow needs. Mr. Genovese clarified the emergency reserves are increased each year by 30% of the operating budget, and that amount is included in the budget. Mayor Adolph commented on the importance of maintaining the emergency reserves. Council concurred to take up the budget items individually at this time. Chamber of Commerce — After a brief discussion, Council concurred to budget $125,000 for the Chamber of Commerce, subject to a signed contract and an update regarding the status of the executive director position being filled. La Quinta Arts Foundation — It was noted that the Arts Foundation has not submitted a request for funding, and there was consensus that the $100,000 allocation should be deleted from the budget. Bob Hope Chrysler Classic —Mr. Falconer noted the $50,000 amount is for police services during the event, and that it is currently unknown if a State grant for 50% of the cost will be available this year. Council concurred to retain the $50,000 amount in the budget. Community Saecial Events —A brief discussion ensued regarding the funding request by Coast Concert Management (Martin Langer). Council concurred to City Council Minutes 3 June 13, 2003 budget $40,000 for community special events with $30,000 of it designated for a concert series (subject to an agreement with Mr. Langer) and $10,000 for other special events to be recommended by the Cultural Arts Commission. Boys & Girls Club - Facility Use — Council concurred to budget $30,000. Contingency — Council concurred on an amount of $20,000. CVRPD Pool Hours — There was concurrence by the Council to budget $18,000. Council Member Henderson requested this item be defined as the CVRPD contract in future budgets. AB 939 — Council concurred to budget $10,000. Facility Dedications & Holiday in Park — Council concurred to retain the budgeted amount of $8,000. C. V. Economic Partnership — Council concurred to budget $ 6,000. Council Member Henderson requested the new executive director be asked to make a presentation before the Council. Boys & Girls Club - Floor Repair — Council concurred on an amount of $4,000. Mr. Genovese noted this is an annual expense, and that staff will be coming back with other potential improvements to the facility. Date Festival — There was consensus to budget $5,250. Public Safety - Police Services — In response to Council Member Henderson, Police Chief Horton explained how the City's growth affects the need for an additional motor officer and special enforcement officer. He noted the City's contract for 33 sworn positions with a $5.18 million budget averages 1.03 officers per thousand. Council Member Henderson stated she support's staff's recommendation but questions the 1.03 figure since a large part of the population lives in gated communities where the streets are not patrolled by City police. Mayor Adolph commented on the number of seasonal residents the City has beyond its population, and noted the police does respond to various incidents within gated communities. Chief Horton added gated communities are 100% the responsibility of the police department, and are patrolled except for traffic control. After a brief discussion, Council concurred with staff's recommendation to add a special enforcement team member and additional -- motor officer. ATTACHMENT 8 Martin Langer Director July 8th , `2003 To: Dodie Horvitz, Community Services Director From: Martin Langer Subject: Talent Lineup/October Civic Series Middle School Amphitheatre . 5 October, Sunday, 4:00 PM FLAMENCO BRAVO This ensemble composed of singers, dancers and musicians present an exciting, colorful dance attraction in the classic Spanish tradition. (They have played the McCallum.) 12 October, Sunday 4:00 PM DOWNBEAT EXPRESS An eighteen piece orchestra plus male and female vocalists featuring the Big Band/Swing style of music that is loved and remembered - as they re-create the sounds of yesteryear. 19 October, Sunday 4:00 PM ALL AMERICAN BOYS CHORUS Rivaling the Vienna Boys Choir, these 40 voices are popular concert favorites in the United States and abroad. The chorus possesses a singing personality offering a program drawing from the American Songbook - familiar music for all ages. (another former McCallum event.) 2b October, Sunday 4:00 PM BUCHAREST NATIONAL SYMPHONY (on tour) Featuring Camelia Voin, leading soprano of Opera Bucharest and Russian "National Opera Companies. An international favorite among European concert and operatic audiences. As a program highlight, the symphony will feature a musical travelogue as it traces the train service of the famed Orient Express through seven European countries - with appropriate ethnic music and narration. An intelligent introduction and interesting approach to different forms of classical music as they alternate between orchestral, panflute and vocal selections (October 2003 is the 120th Ann:iversary year of the Orient Express - still in service.) 49994 El Circulo - La Quinta, CA 92253 33 Cool Brook - Irvine, CA 92612 760) 564-2111 Fax. & phone # (949) 854-3314 ATTACHMENT 9 RESOLUTION NO. 2003-026 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AND REPEALING RESOLUTION NO. 98-15 WHEREAS, PURSUANT TO Chapter 3.32 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation and selection of firms and award of contracts for services; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein prescribed shall apply to the solicitation and selection of firms and award of contracts for the furnishing of services pursuant to LQMC Chapter 3.32. Section 2: Contracts for major services Major services are defined as those services having an estimated value of twenty-five thousand dollars or greater. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.020 and the following: A Contract Services Registry 1. Establishment. The City shall maintain a Contract Services Registry (the Registry) of firms providing commonly required services. The Registry shall contain the names, addresses and telephone numbers provided by the firms, the particular categories of services each firm provides, and limited documentation provided by each firm in support of qualifications and professional competence to perform the services. 2. Annual Notice. The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications. The notice shall be published at least twice in a newspaper of general circulation during the month of January. tI Al" L Resolution No. 2003-026 Selection of Firms / Award of Contracts Adopted: May 20, 2003 Page 2 The City may prescribe a standard form with which interested firms must suomlt their qualifications. During the month of January of even -numbered years, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their qualification materials. Any firm not responding to the notice shall be removed from the Registry. B Selection Procedure Except as hereinafter provided, the selection of firms for major services shall conform with LQMC Section 3.32 and the following: 1. Form Selection Committee. The Selection Committee (Committee) shall comply with LQMC Section 3.32.020B. The City Council may authorize the retention of a private consultant to function as the Selection Committee. 2. Review Qualifications. The Committee shall review the Registry for qualifications of firms, which offer the required services. If an insufficient number of qualified firms are found in the Registry, the Committee shall issue a Request for Statements of Qualifications (RFQ). The RFQ shall provide a general description of the services required and shall request that firms submit Statement of Qualifications to perform those services. 3. Select Short List of Most Qualified Firms. The Committee shall select a list of the most qualified firms (the "short list"). The short list shall include, where possible, at least three but normally not more than five firms. 4. Issue Request for Proposals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The RFP shall contain, at a minimum, a project name, a detailed scope of services to be provided and the date and time by which proposals must be submitted. 5. Form of Proposals. The form of the proposals requested should be commensurate with the category and scope of the services desired and may require sealed fee proposals. a) For projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP, a schedule of performance and a proposed fee. 9 Resolution No. 2003-026 Selection of Forms / Award of Contracts Adopted: May 20, 2003 Page 3 b) For projects with complex or poorly -defined scopes of work, proposals should include, where applicable, specific information regarding each firm's understanding of the project, proposed team, resources, approach, expanded scope of work, work schedule, schedule of fees, and, if appropriate, a fee proposal. c) Any individual or firm proposing to provide construction project management services shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in the services they are to provide. d) Review Proposals. The Committee shall review the proposals received and may conduct interviews or hold discussions with the proposing firms. e) Rank Short-listed Firms. The Committee shall rank the proposing firms according to the criteria specified in LQMC Section 3.32.010. f) Notify Firms. Following the selection process, firms on the short list shall be notified of their positions in the ranking. g) Open Fee Proposals. Once firms have been notified of their positions in the ranking, the City Manager or representatives of the Department shall open and review the fee proposals (if any) to determine a range of apparently fair and reasonable value of the services to be performed. h) Negotiate with the Top -Ranked Firm. After firms on the short list have been notified of their positions in the ranking, the City Manager and/or representatives of the contracting department shall, if necessary, negotiate with the next firm to arrive at mutually -acceptable contract terms. i) Terminate Negotiation and Begin Negotiation with Next -Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations shall begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached.. 193 Resolution No. 2003-026 Selection of Firms / Award of Contracts Adopted: May 20, 2003 Page 4 Section 3: Contracts for minor services Minor services are defined as those services having an estimated value of less than twenty-five thousand dollars. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.030 and the following: A. The City Council may award contracts. B. The City Manager may award and execute contracts exceeding fifteen thousand dollars with the approval of the City Council. C. The City Manager may award and execute contracts for fifteen thousand dollars or less, and may waive competitive bidding requirements in the best interests of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. D. Department Directors may award and execute contracts for services of two thousand five hundred dollars ($2,500) or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 4: Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.32.040 and as follows: A. For services other than those requiring the professional judgment of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms, fee proposals need not be sealed and may be opened and considered prior to the ranking of short-listed firms. B. The authority awarding any contract, for which cost proposals have been received, may waive irregularities in the cost proposals provided that such waiver is in the best interests of the City and does not result in an unfair advantage to any firm. Section 5: This Resolution supersedes and replaces Resolution No. 98-15. 19 ` L.r Resolution No. 2003-026 Selection of Firms / Award of Contracts Adopted: May 20, 2003 Page 5 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 201h day of May, 2003, by the following vote: AYES: Council Members Henderson, Osborne, Perkins, Sniff, Mayor Adolph NOES: None ABSENT: None ABSTAIN: None f DON AbOLPH,40ayor City of La Quinta, California ATTEST: JUNt S. GREEK, CMC, -City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: M. KATHERINE JINSON, City -Attorney City of La Quinta, California 19J 3.32.010 ATTACHMENT 10 Chapter 3.32 SERVICE CONTRACTS Sections: 3.32.010 Solicitation and selection criteria. 3.32.020 Contracts for major services. 3.32.030 Contracts for minor services. 3.32.040 Contract incentives. 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. 3.32.010 Solicitation and selection criteria. A. Solicitation and selection of professional services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices. Where the city manager or department director determines that the particular services required are of a technical nature and involve little professional judgement, solicitation and selection shall comply with subsection B of this section. B. Solicitation and selection of firms for services other than those specified in subsection A of this section shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors. C. The city council may, by resolution, prescribe specific procedures, rules and regulations governing the solicitation and selection of firms. (Ord. 315 § 5 (part), 1998) 3.32.020 Contracts for major services. A. Solicitation of firms shall be by written or published requests for competitive proposals. B. Proposals shall be reviewed and ranked by a selection committee composed of members competent to judge the qualifications of firms for the category of services to be provided. C. Contracts shall be awarded by the city council. (Ord. 315 § 5 (part), 1998) 3.32.030 Contracts for minor services. A. Solicitation of firms shall be by verbal, written or published requests for, whenever feasible, at least three competitive proposals. B. The city manager or department director may review and rank proposals. C. The city council may by resolution authorize the award and execution of minor contracts by the city manager and department directors. D. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 5 (part), 1998) 3.32.040 Contract incentives. Service contracts may include monetary or other incentives for superior performance or early completion of the services rendered. (Ord. 315 § 5 (part), 1998) 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. A. Contracts utilizing funding or other participation from agencies which require conforniance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation and selection of firms and award of contracts for public works design/build projects shall not be subject to the provisions of this chapter. C. The city council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services. 82-3 (U Quinta 5-98) 196 t ) . 3.32.050 D. The city manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for major services, it shall be submitted for ratification at the next regular city council meeting. (Ord. 315 § 5 (part), 1998) 197 (La Quinta 5-98) 82-4 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and between the CITY OF LA QUINTA, (the "City"), a California municipal corporation, and MARTIN LANGER, (the "Consultant") . The parties hereto agree as follows: 1.0 SERVICES OF Consultant A. Scope of Services. In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services related to providing four community concerts, without charge to the public during the Sundays in October 2003, as specified in the "Scope of Work" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Consultant agrees that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. B. Consultant's Proposal. The Scope of Work shall include the Consultant's proposal or bid, if any, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. C. Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of THE CITY OF LA QUINTA and any Federal, State or local governmental agency of competent jurisdiction. D. Licenses, Permits, Fees and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. E. Familiarity with Work. By executing this Agreement, Consultant represents that (a) it has investigated and considered the work to be performed, (b) it has investigated the site of the work and acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by THE CITY, it shall immediately inform THE CITY of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in 5.13 hereof) . F. Care of Work. The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by THE CITY, except such losses or damages as may be caused by THE CITY's own negligence. The performance of services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate or defective work at no further cost to THE CITY, when such inaccuracies are due to the negligence of Consultant. G. Additional Services. In accordance with the terms and conditions of this Agreement, the Consult U shall perform services in addition to those specified in the Scope of Work (Exhibit "A") and the Project Schedules attached as Exhibit "B" hereto and incorporated herein by reference, when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation. 2.0 DELIVERABLES. A. Generally. Consultant shall be responsible for preparation of Instruments of Service or deliverables as specified in the List of Deliverables (Exhibit "C"), attached hereto and herein incorporated by reference. All written deliverables shall be in an 8.5 inch by 11.0 inch camera ready reproducible format, printed on one side only, and on a 3.5" disk in Word Perfect 7 format. All graphic material shall be as specified in Exhibit " C " or as directed by the City. B. Meetings. The meetings corresponding to services for this contract are set forth in the Lists of Meetings, attached as Exhibit " D " and herein incorporated by reference. The List of Meetings may be amended by mutual consent of the CITY' S CONTRACT OFFICER, and Consultant. C. Monthly Progress_ Reports. Consultant shall submit to THE CITY a written monthly progress report attached to the request for payment. These reports are considered a deliverable and, as such, a condition of this Agreement. Each progress report shall include, at a minimum, the following: • For each Task, a brief statement of the work performed since the last monthly progress report; • For each Task, a comparison of actual accomplishments to established objectives, milestones and/or deadlines; • Identification of reason(s) for "slippage" or "delay" if deadlines were not met or for failure to meet objectives or milestones. • Discussion of any issues that may have arisen or are expected to arise, problems encountered, changes in personnel, etc., that could affect or are affecting the work. • Discussion of any proposed changes in or amendments to the Scope of Work, attached hereto and herein incorporated by reference, and any delays or deviations from the Project Schedule, attached as Exhibit "B" hereto and incorporated herein by reference. • Work planned for the next reporting period and anticipated accomplishments. Each monthly progress report shall be updated to reflect an entire calendar month and subsequently submitted as a required attachment to any request for payment submitted by Consultant. Receipt and approval of monthly progress reports by THE CITY is mandatory prior to any issuance of payment to Consultant. D. Quarterly Update. THE CITY may require that Consultant update the Project Schedule on a quarterly basis, dependent upon the nature and number of extensions that may have been previously approved. These updates are considered a deliverable and, as such, a condition of this Agreement. 3.0 COMPENSATION. A. Agreement Sum. For services rendered pursuant to this Agreement, THE CITY shall payU 9 Consultant an amount not to exceed $30,000 (Thirty thousand dollars) in accordance with the "Project Budget" , dated, and attached as Exhibit "E" . B. Maximum Amount of Allowable Costs. The "Project Budget " attached as Exhibit "E", states the maximum allowable costs ("total costs" as shown in the last column) for each of the tasks identified in the "Scope of Work" Exhibit "A" and supplements thereto, all of which are attached and incorporated herein by reference. C. Payment to Consultant. Payment shall be made to Consultant only. It shall be the responsibility of Consultant to pay all Consultants, subConsultants and/or vendors for purchased goods or services. D . Payment in Arrears. Payment to Consultant shall be made in arrears, not more frequently than once every month, except that advance payments may be made for expenses related to - "Workshops" when circumstances dictate and when approved by THE CITY. E. Total of Invoices. The total of all invoices for tasks submitted by Consultant shall not exceed the amount set forth in the AGREEMENT SUM above. F. Actual Costs. Reimbursement for the services of Consultant shall be based upon actual expenses incurred. G. Method of Payment. 1). Consultant shall prepare a checklist of milestones (Project Milestones for Progress Payments, Exhibit "F"), such as meetings (List of Meetings attached as Exhibit "D"), and/or deliverables (List of Deliverables attached as Exhibit "C") or other readily identifiable achievements, together with the percent of work represented by that milestone, deliverable, and/or achievement of the total work to be completed to fulfill the terms and conditions of this Agreement. A corresponding entry for each milestone, deliverable, and/or achievement shall be included in the Project Schedule, attached as Exhibit "B" and incorporated herein by reference. Subsequent to THE CITY' S approval of this checklist, payment up to and including ninety percent (90 %) of the maximum allowable cost for each task shall be made to Consultant in accordance with the checklist. By way of example, for a month in which Consultant prepares and submits to THE CITY a draft report which is identified on the checklist as representing thirty percent (30%) of the total work to complete that Task, Consultant may request payment in the amount of thirty percent (30 %) of the maximum allowable cost for that task. THE CITY shall make payment to Consultant for all such requests for payment up to but not exceeding an amount greater than ninety percent (90 %) of the maximum allowable cost for that task. Aforementioned Project Milestones for Progress Payments as approved by THE CITY is attached as Exhibit "F" an incorporated herein by reference. 2). THE CITY shall withhold and retain ten percent (10%) of the maximum allowable cost for each of the aforementioned tasks. Upon completion of work in accordance with the terms and conditions of this Agreement and the Project Milestones for Progress Payments as approved by THE CITY and attached as Exhibit "F" and herein incorporated by reference, THE CITY shall release an amount up to but not exceeding this remainder ten percent (10 %) as a lump sum payment to Consultant, upon receipt, review and approval of the community concerts provided. Consultant's obligations under the terms of this AGREEMENT shall be deemed discharged upon issuance of the final monthly payment. 3). Payment of Reimbursables. Reimbursable expenses shall be paid in full with every invoice. In no event shall Consultant be reimbursed for any expense related to the purchase and/or consumption of any alcoholic beverage. 200 H. Responsibilities of Consultant. In any month for which Consultant is entitled to payment, Consultant -- shall submit to THE CITY' S Contract Officer a written request for payment that conforms to the following: • Submitted by or on the tenth day of the following month; • Submitted in a format prescribed by THE CITY. • Submitted together with a monthly progress report. • Submitted together with supporting documentation (bids, receipts, canceled checks, invoices, etc.) or in a format approved by the City. I. Responsibilities of THE CITY. THE CITY' S Contract Officer shall review all requests for payment to determine whether services performed and deliverable(s) submitted are consistent with this Agreement. Upon approval by the Contract Officer, payment to Consultant shall be made as promptly as fiscal procedures permit, generally within 30 days. J. Disputes. In the event of a disputed or contested request for payment, only that portion so disputed or contested shall be withheld from payment and the undisputed portion shall be paid. Consultant's failure to provide legible receipts shall be grounds for non -reimbursement of related charges. THE CITY shall notify Consultant in writing of the basis of the dispute or contest. K. Records. THE CITY shall have the right to review all books and records kept by Consultant and any sub -Consultants in connection with the operation and services performed under this Agreement. THE CITY shall withhold payment for any expenditure not substantiated by Consultant's or sub -Consultants' books or records. Consultant shall ensure that such books and records are retained for a period of three (3) years after satisfaction of the terms of this Agreement and that THE CITY shall have reasonable access to said books and records. L. Task Budget Amendments; Obligation of Consultant. It shall be the responsibility of Consultant to notify THE CITY that there is a need to consider shifting funds from task to task in order to increase or decrease the maximum allowable cost. Notice shall be given to THE CITY within a reasonable amount of time of discovering the need for revision such that THE CITY may duly consider the need and subsequent impacts upon the work to be completed and the Project Schedule. 4.0 PERFORMANCE SCHEDULE A. Schedule of Service: Consultant will perform services as expeditiously as is consistent with professional skill and care and the orderly progress of the project. B. Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the time period established in the "Schedule of Performance" (also referred herein as the "Project Schedule") attached hereto as Exhibit "B" and incorporated herein by this reference. Extensions and amendments to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. C. Force Majeure. The time period specified in the Schedule of Performance (also referred herein as the Project Schedule) attached hereto as Exhibit "B" for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of 1 governmental agency other than City, and unusually severe weather, if the Consultant shall within ten 1 ) toot of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. D. Term. Unless earlier terminated in accordance with Section 8.H of this Agreement, this Agreement shall continue in full force and effect until completion of the services, except as otherwise provided in the Schedule of Performance (Project Schedule) attached hereto as Exhibit "B" . 5.0 COORDINATION OF WORK A. Representative of Consultant. The following principals of Consultant are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: 1. Martin Langer 49994 El Circulo La Quinta, CA 92253 760-564-2111 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for THE CITY to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of THE CITY. B. Contract Officer. The Contract Officer shall be the City Manager or his designee of THE CITY. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by THE CITY to the Contract Officer. Unless otherwise specified herein, any approval of THE CITY required hereunder shall mean the approval of the Contract Officer. C. Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for THE CITY to enter into this Agreement. Therefore, Consultant shall not contract with any other entity (other than those included in the Scope of Services) to perform in whole or in part the services required hereunder without the express written approval of THE CITY. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of THE CITY. D. Independent Consultant. Neither THE CITY nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent Consultant of THE CITY and shall remain at all times as to THE CITY a wholly independent Consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of THE CITY. E. THE CITY Cooperation. THE CITY shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed which are reasona n Consultant staff assistance and shall take ro available to THE CITY. THE CITY shall additionally provide P P and appropriate action when it will assist in ensuring timely performance by Consultant hereunder. F. Risk of Loss. Upon receipt of the Notice of Completion, the risk of loss or damage to the Artwork shall be borne by the City. The Consultant shall take such measures as are necessary to protect the Artwork from loss or damage, through insurance or other adequate security, and to maintain the Artwork until the Notice of Completion is made by the City. 6.0 INSURANCE, INDEMNIFICATION AND BONDS. A. Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Consultant's negligent or wrongful acts or omissions, to the extent of the Consultant's negligence or wrongfulness, rising out of or related to Consultant's performance under this Agreement. Consultant shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws and professional errors and omissions liability insurance. Such insurance shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to THE CITY. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither THE CITY nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming THE CITY and its officers and employees as additional insureds as to the Consultant's liability hereunder shall be delivered to and approved by THE CITY prior to commencement of the services hereunder. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify THE CITY, its Consultants or employees. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injury/property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence; $600,000 in the aggregate $50,000 - $300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence B. Indemnification. The Consultant shall defend, indemnify and hold harmless THE CITY, its officers, employees, representatives and agents ("City Indemnitees"), from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by THE CITY) and for errors and omissions committed by Consultant, its officers, employees and agents, arising directly or indirectly out of or related to Consultant's negligent or wrongful performance and to the extent of the Consultant's negligent or wrongful performance under this Agreement, except to the extent of such loss as may be caused by THE CITY's own negligence or wrongfulness or that of its officers or employees. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such claims, Consultant shall provide a defense to the City Indemnitees, or at the City's option, reimburse the City Indemnitees their costs of defense, including reasonable attorneys' fees, incurred in defense of such claim. In addition Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against City Indemnitees. C. Performance Bond. (Not Applicable to this Agreement). D. Payment Bond. (Not Applicable to this Agreement). E. Remedies. In addition to any other remedies THE CITY may have, if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, at its sole option: 1) . Order the Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 2). Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies THE CITY may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or property resulting from Consultant's or its sub - Consultants' performance of work under this Agreement. 7.0 RECORDS AND REPORTS. A. Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. B. Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. C. Ownership of Documents. Originals of all drawings, specifications, reports, records, documents and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, sub - Consultants and agents in the performance of this Agreement, shall be the property of THE CITY and shall be delivered to THE CITY upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by THE CITY of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied herein. Consultant shall cause all sub -Consultants to assign to THE CITY any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify THE CITY for all damages suffered thereby. D. Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law, or if Consultant must use in defense of a claim. Consultant shall not disclose to any other private entity or person any information regarding the activities of THE CITY, except as required by law or as authorized by THE CITY. 204 8.0 ENFORCEMENT OF AGREEMENT. A. California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. B. Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, THE CITY may take such immediate action as THE CITY deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit THE CITY's right to terminate this Agreement without cause pursuant to Section 8.H. C. Retention of Funds. THE CITY may withhold from any monies payable to Consultant sufficient funds to compensate THE CITY for any losses, costs, liabilities or damages it reasonably believes were suffered by THE CITY due to the default of Consultant in the performance of the services required by this Agreement. D. Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. THE CITY's consent or approval of any act by Consultant requiring THE CITY's consent or approval shall not be deemed to waive or render unnecessary THE CITY's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. E. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. F. Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. G. LIQUIDATED DAMAGES. (Not Applicable to this Agreement). H. Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.I for termination for cause. THE CITY reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Project Budget (Exhibit "E") or such as may be approved by the Contract Officer, except as provided in 8.C. 205 I. Termination For Default Of Consultant. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, THE CITY may, after compliance with the provisions of 8.B, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that THE CITY shall use reasonable efforts to mitigate such damages), and THE CITY may withhold any payments to the Consultant for the purpose of set off or partial payment of the amounts owed THE CITY as previously stated in B.C. J. Attorneys' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 9.0 CITY OFFICERS AND EMPLOYEES; NON-DISCRIMINATION. A. Non -liability of City Officers and Employees. No officer or employee of THE CITY shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by THE CITY or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. B. Conflict of Interest. No officer or employee of THE CITY shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. C. Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin or ancestry. 10.0 MISCELLANEOUS PROVISIONS A. Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this I.O.A. To City: CITY OF LA QUINTA 78-495 Calle Tampico La Quinta, California 92253 Attention: City Manager To Consultant: Martin Langer e� „ 49994 El Circulo La Quinta, CA 92253 ry 760-564-2111 B. Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. C. Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by both parties. D. Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. E. Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: JUNE S. GREEK, City Clerk APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney CITY OF LA QUINTA, a California Charter and Municipal Government 0 THOMAS P. GENOVESE, City Manager "CITY" By: Now Name: 0AUr Title: If t 4t %I & Dated: % L %W "Consultant" EXHIBITS "A" Scope of Services "B" Project Schedule "C" List of Deliverables "D" List of Meetings "E" Project Budget "F" Project Milestones for Progress Payments EXHIBIT "A" SCOPE OF SERVICES I. SCOPE OF WORK 1. Consultant shall furnish all labor, engineering, material, tools, equipment, etc., required to provide four community concerts without charge to the public during the Sundays in October 2003, in accordance with the quality level and intent of the City Council and approved by the City, along with all governing agency requirements and code criteria. 2. Consultant shall immediately notify the City in writing of any cost impact or schedule impact whether increase or decrease, resulting from any modifications to the concert schedule or performers. Any fees or any other costs incurred by the City due to Consultant's negligence or failure to keep the City informed of scope variances in a timely manner shall be charged to the Consultant. II. GENERAL ITEMS OF INCLUSION: As a further clarification to the plans and specifications, the work shall include but not necessarily be limited to the following: 1. Consultant shall be responsible for securing location, equipment, performers, and all other materials needed in order to produce a quality performance. 2. Any work not provided for in this Agreement must be authorized by the City prior to the commencement of such work. 3. Consultant is responsible for all repairs or replacement of any existing property or work which is damaged as a result of the performance of the work under this Agreement. III. SPECIFIC ITEMS OF INCLUSION 1. The components for four community concerts shall consist of the following but not limited to: 1. All arrangements for the facility 2. All arrangements for equipment (sound, lighting, etc.) 3. All arrangements to provide adequate parking 4. All arrangements for public safety 5. All arrangements for entertainers 6. All arrangements for cleanliness of facility 7. All arrangements for refreshments 8. All arrangements for publicity* 9. Any other components to ensure a successful event 209 *The City of La Quints will advertise the events in the Community Services Department Fall brochure and in the Gem in September and October. 2. Admission charges or suggested donations may not be solicited at these events. 3. All advertising material must be cleared by the City of La Quinta prior to distribution. 210 40 S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc FROM : FAX NO. : 19499543314 Jul. 18 2003 04:40PM P1 CONCERTCOAST , i Martin Langer -ss_ Director To: From: Subject: Dodie Horvitz Community Services Director Martin Langer AGREEMENVOCTOBER CONCERT SERIES July 13, 2003 With the CITY referred to as the Promoter and COAST CONCERTS indicated as the Producer, the following understanding outlines the areas of responsibility and obligations re production plans for the 2003 October outdoor concerts To review! 5th October, Sunday, 4:00 PM FLAMENCO BRAVO Exciting, dance ensemble in the classic Spanish tradition... 12rh October, Sunday, 4:00 PM TOM NOLAN BAND Classy blend of Rhythm & Blues and Soul music. 19th October, Sunday, 4:00 PM ALIT-AMERICAN BOYS CHORUS A concert favorite from Coast to Coast singing a "SALUTE TO AMERICA". 26th October, Sunday, 4:00 PM B11CHAREST NATIONAL SYMPRONY (on tour) Featuring a musical travelogue with an international flavor "riding the Orient Express",, All concerts staged. and presented at La Quanta diddle School amphitheater. 1. The Producer agrees to assume the full responsibility for the planning, preparation and production of the series i.e. booking talent, insurance, labor, rental fees, technical services, et al. 2. The Presenter agrees to fund the series - all inclusive - for the total sum of $30,000, payable to COAST CONCERT MANAGEMENT. If the above is agreeable, kindly sign one copy and return one to us. artin Langer 49994 El Circulo - La Quinia, CA 92253 (760) 564-2111 Dodie Horvitz Date 33 Cool Brook 9 Irvine, CA 92612 Esx & phone # (949) 854-3$1 41 EXHIBIT "B" PROJECT SCHEDULE October 5, 2003 Flamenco Bravo 4:00-6:00 p.m. October 12, 2003 Tom Nolan Band 4:00-6:00 p.m. October 19, 2003 All American Boys Chorus 4:00-6:00 p.m. October 26, 2003 Bucharest National Symphony 4:00-6:00 p.m. 4 2 v S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc EXHIBIT "C" LIST OF DELIVERABLES Note: All written material will be in Microsoft Word. All data, information, materials and work produced including final camera ready text, maps and graphics including all digital files will become the sole property of the City of La Quinta. Mr. Langer shall provide a camera-ready flyer for reproduction should it be needed to advertise the event by the City. 913 y43 S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc EXHIBIT "D" LIST OF MEETINGS Attend up to one Cultural Arts Commission meeting if required (Held the second Thursday of each month) Attend up to two City Council meetings if required (Held the first and third Tuesdays of each month) . Meetings with City staff as required �14 A 4 S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc EXHIBIT "E" PROJECT BUDGET The total fee to be paid by the City of La Quinta to Mr. Langer for four community concerts shall be $30,000. 215 S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc EXHIBIT "F" PROJECT MILESTONE FOR PROGRESS PAYMENT* First payment due upon execution of the Professional Services Agreement Ten (10) Percent $3,000 Second payment due upon the completion of the first concert on Sunday, October 5, 2003 Twenty (20) Percent $69000 Third payment due upon the completion of the second concert on Sunday, October 12, Twenty (20) Percent $69000 Fourth payment due upon the completion of the third concert on Sunday, October 19, 2003 Twenty (20) Percent $69000 Fifth payment due upon the completion of the fourth concert on Sunday, October 26, 2003 Twenty (20) Percent $69000 Final payment due at the final acceptance by the City as completed Ten (10) Percent 3 000 Total $309000 *Payment will not be made for any concert that is cancelled for any reason, including acts of nature, acts of God or threat of terrorism S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc EXHIBIT G NOTICE OF COMPLETION FOR WORK Four Community Concerts WHEREAS, by that certain Professional Services Agreement dated August 5, 2003 ("Agreement"), THE CITY OF LA QUINTA, a California municipal corporation (the "City") contracted with Martin Langer to provide four community concerts(as defined in the Agreement); and, WHEREAS, as referenced in the Agreement, the City shall furnish the Consultant with a Notice of Completion upon completion of the concerts; and, WHEREAS, such certificate shall be conclusive determination of satisfactory completion of the four community concerts, as required by the Agreement, has been satisfactorily completed. NOW, THEREFORE, the parties hereto certify as follows: 1. As provided in the Agreement, the City does hereby certify that the four community concerts have been fully performed and completed. Any executory obligations pursuant to the Agreement, which are hereby incorporated herein by reference, shall remain enforceable according to their terms. 2. Nothing contained in this instrument shall modify in any other way any executory portions of the Agreement. IN WITNESS WHEREOF, the City has executed this certificate this day of 2003 . CITY OF LA QUINTA, a California municipal corporation by: 217 S:\CityMgr\STAFF REPORTS ONLY\BS 1 PSA-Langer 08-05-03..doc COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Community Services Grant Requests RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: N AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The Special Project Contingency Account #101-251-663-000 has an uncommitted balance of $20,000 as of this report. The total amount requested by the various organizations is $29,672. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the July 22, 2003 City Council meeting, the City Council, as part of the 2003- 04 budget, approved the Special Project Contingency for the Fiscal Year 2003-04. The new fiscal year budget allotment is $20,000. Organizations are limited to $2,000 in funding requests and cannot receive consecutive year funding. The exception to consecutive year funding is for requests for City facility rental fees by non-profit organizations. Eleven requests have been submitted for City Council consideration as of this report. 1 . La Quinta Arts Association (Attachment 1): The La Quinta Arts Association is requesting $2,000 to fund the expenses associated with art shows such as advertising, facility rental, insurance and printing costs. The organization is also requesting the use of the Civic Center Campus for art shows as fund raisers. Fees associated 218 with the use of the Civic Center Campus have not been approved the by City Council as of this report, therefore a fee for Civic Center Campus usage is not available at this time. The purpose of the Arts Association is to encourage the arts in general by promoting local artists, both young and mature, their art exhibits, and their participation in local art shows. The La Quinta Arts Association also provides scholarships to La Quinta students, as well as workshops, teaching instruction and networking for youth and adults. The La Quinta Arts Association received funding in Fiscal Year 1995- 96 in the amount of $900 to cover the cost of insurance for the organization. In addition, the organization received $4,000 in Fiscal Years 1999-2000 and 2000-01 for insurance and operational costs. enter for art shows. 2. Big Brothers Big Sisters of the Desert (Attachment 2): Big Brothers Big Sisters of the Desert is requesting $2,000 to underwrite the cost of program activities for the collaboration with the La Quinta Boys & Girls Club. Such activities include: t-shirts that are given to participants when they are first matched with a mentor, a holiday party, an end of school party, a summer party, arts and crafts projects and incentive prizes for Big Brothers Big Sisters participants. The City of La Quinta funds the La Quinta Boys and Girls Club of La Quinta each year in the amount of $60,000. Of these funds, $30,000 is dedicated to program use and the remaining $30,000 is designated for facility maintenance. The mission of the Big Brothers Big Sisters of the Desert is to make a positive difference in the lives of children and youth, primarily through a professionally supported, one-on-one, caring relationship with an adult. Volunteers become mentors and are matched with children (between ages 6 — 18 years) who are at risk. This one-on-one relationship helps these children gain self-esteem and trust, stay in school, and avoid drug and alcohol abuse. 3. The Living Desert (Attachment 3): The Living Desert provides exhibits, community events, animal care, educational programs and wildlife conservation. The Living Desert is seeking a Business Shareholder Membership from the City for $1 ,000. The funds will be used to further expand their education and conservation programs. The City of La Quinta has participated in this program since 1990 with a contribution of $1,000 each year. r y e)1�'' 4. Veterans of Foreign Wars, La Quinta Chapter #855 (Attachment 4): The Veterans of Foreign Wars organization is requesting $800 to be applied toward the facility use fees to use the La Quinta Senior Center for the clubOs monthly meeting, one hour each month for approximately 10 consecutive months. The cost for the facility rental is $55.00 per hour, with an additional $25.00 staff fee to supervise, open and close the facility. The Veterans of Foreign Wars is requesting a Community Services Grant to offset the facility use fee. The City has funded the Veterans of Foreign Wars, La Quinta Chapter #855 in the amount of $800 during Fiscal Years 2001-02 and 2002- 03 for rental fees associated with the La Quinta Senior Center. The Veterans of Foreign Wars has a sole purpose of recognizing Veterans of Foreign Wars and remembering the living as well as those who have passed on. The organization holds monthly meetings to provide information to those Veterans who are in need of assistance. 5. Soroptimist International of La Quinta/Coachella Valley (Attachment 5): Soroptimist of La Quinta is requesting $4,070.00 to be applied toward the facility use fees to use the La Quinta Senior Center for the Soroptimist weekly meetings for the entire year. There are 37 meetings with the rental cost of $1 10 per meeting. The Soroptimist Club is requesting a Community Services Grant to offset the facility use fee. This organization has received funding during Fiscal Years 2000-01, 2001-02 and 2002-03 for rental fees associated with the La Quinta Senior Center. 6. Desert Special Olympics (Attachment 6): The Desert Special Olympics is requesting $2,000 in grant funding for participant sports equipment, transportation costs, competition fees, uniforms, venue fees and family activities for athletes. The purpose of the Desert Special Olympics is to provide sports training and competitions for local citizens with mental retardation. 7. John F. Kennedy Memorial Foundation (Attachment 7): The John F. Kennedy Memorial Foundation is requesting a $2,400 Community Service Grant. The funds would be used to purchase age appropriate books for the "Reach Out and Read Program" for children ages six months to five years. The purpose of the program is to support early literacy for young children while enhancing the overall development of the child and the parent child bond. Early literacy means a better start in school and a healthy bonding means a more nurturing and normal start in life for babies. 8. Truman Elementary School (Attachment 8): Truman Elementary School is requesting $1 ,402 to be used to continue training for four teachers through the McCallum's Aesthetic Education Program. The City funded Truman's teachers' enrollment in the McCallum's Aesthetic Education Program in Fiscal Year 1999-2000 in the amount of $2,500, Fiscal Year 2000-01 in the amount of $2,215 and Fiscal Year 2001-02 in the amount of $1,500. 9. Community Blood Bank (Attachment 9): The Community Blood Bank is requesting $2,000 to offset the cost of the Bloodmobile. The Community Blood Bank received funding in the amount of $1,000 in Fiscal Year 1999-2000 for the purchase of three calibrated weights, and $1,000 in Fiscal Year 2001-02 towards the operation of the Bloodmobile. 10. American Cancer Society (Attachment 10): The American Cancer Society is requesting $10,000 to support the Relay for Life event being held on November 15 and 16 at Palm Desert High School. The City has sponsored this event in Fiscal Year 2000-01 with a Sliver Sponsorship of the Movie Tent in the amount of $2,500. The City also sponsored a team for the event held at La Quinta High School. In Fiscal Year 2001-02, the City contributed $500 towards the event in a team sponsorship. However, the City was unable to provide a team for the event held in Palm Desert. 11. Leadership Coachella Valley (Attachment 11): Leadership Coachella Valley is requesting $2,000 to identify and motivate existing and potential leadership community leaders and provide a forum to acquaint these leaders with community needs and problems while offering alternatives for dealing with them. The organization charges tuition of $850 per student for a ten-month session. �21 SXommunity Services\CCReports\CC.269.Grant Requests 08-05-03.doc FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve funding requests of the following organizations, and appropriate an additional $9,672 from General Fund Unallocated Reserves Account #101- 000-300-290: La Quinta Arts Association $ 2,000 and/or Big Brothers Big Sisters of the Desert $ 2,000 and/or Living Desert $ 1,000 and/or VFW La Quinta Post #855 $ 800 and/or Soroptimist International/La Quinta $ 4,070 and/or Desert Special Olympics $ 2,000 and/or John F. Kennedy Foundation $ 2,400 and/or Truman Elementary School $ 1,402 and/or Community Blood Bank $ 2,000 and/or American Cancer Society $10,000 and/or Leadership Coachella Valley $ 2,000; or 2. Approve funding requests in different amounts; or 3. Do not approve funding for one or more of the organizations; or 3. Provide staff with alternative direction. Respectfully submitted, Y Dodie Horvitz, Com unity Services Director S:\Community Services\CCReports\CC.269.Grant Requests 08-05-03.doc ""' �- Attachments: 1 . Information: 2. Information: 3. Information: 4. Information: 5. Information: 6. Information: 7. Information: 8. Information: 9. Information: 10. Information: 1 1 . Information: Approved for submission by: /�21 Thomas P. Genovese, City Manager La Quinta Arts Association Big Brothers Big Sisters Living Desert VFW Post #855 Soroptimist International Desert Special Olympics John F. Kennedy Foundation Truman Elementary School Community Blood Bank American Cancer Society Leadership Coachella Valley w S:\Community Services\CCReports\CC.269.Grant Requests 08-05-03.doc ATTACHMENT 1 T '%` ✓ x?�s INCORP2 992 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR Name of Organization: LA QUINTA ARTS ASSOCIATION Amount Requested: Contact Person: __Jac)c e.-Huber or Elaine _Reynolds Mailing Address: P.O. BOX 4 City: 1.A QUINTA State: CA Zip Code: 92253 Phone No.: _ (760) 345-5543 or 564-1880 501 (c)3 Taxpayer I.D. Number: 33-0717620 Date Submitted: June 30, 2003 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. r COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1 . What is the overall purpose or goal of your organization? Our purpose is to encourage the arts in general by promoting local artists,their exhibits and special art show events. As a direct result, we provide scholarships for La Quinta students, provide workshop and teaching instruction, technical support and networking ..for youth or adults. 2. How long has your organization been in existence? 7 Years 5 Months 3. Describe in general the activities or services of your organization: We have done numerous art shows in the area at the local Senior Center, wish to have art shows in the Civic Center Park with at least one show dedicated to the inclusion of instruction to children. We are working with Wells Marvin toward doing monthly or bi-monthly art shows in the new If if dPv,-!npmcnt- 4. How many people does your organization currently serve? No. of Youth No. of Adults 38 No. of Seniors 38 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults. Q _ No. of Seniors 45 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults 40 No. of Seniors 30 _ 7. How many paid employees/volunteers does your organization employ? Full time employees 0 Part time employees 0 Volunteers 1-8 8. Describe how your organization is managed and governed. We have a monthly meeting from October through May with Officers serving in positions of President, 1st. V.P., 2nd. V.P., Secretary Treasurer and assistant to the treasurer. The officers meeL again in June and September. The meetings follow the Robert',s.Rules of order.,and include a treasurer's report at each meeting. All major decisions are brought before the general meeting each month to be r) voted upon. We have 4 officers signed on the bank card with any amount above $ 50.00 to be approved by the officers and if an amount significantly above $100.00 must be approved by the general membership �2r 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone - 543 Bermuda Dunes, CA. 92201 - 284 Kathy Dunham - 2nd. V.P. 55-172 Oak Tree, L.Q. (760) 771-6367 Betty Sumners - Secretary 32-323 Painted Canyon (760) 342-7027 ,� 376 10. What is your annual schedule of events, and during what months does your organization operate? We will be having montbl y and hi monthly art events during—t-he months of October through April or May (weather dictating). Our schedule depends on obtaining facilities and grants during the year. 1 1 . Do you charge admission, membership fee, dues, etc.? x Yes No If yes, please describe: We have annual dues of $35 00 tc) hP nai d i n jan iary nuri ncs our art events, shows, exhibits, we charge a $10% commission on all 12. What are your other sources of revenue for this funding year? Source Amount Occassionally donations from Varies ($200 to $40.0 friends & associates. some years) NT-n,- rQaQntl y Total Needed $ 2, 000.00 Total Received $ Balance $ 2,000.00 296 13. Amount of money requested from the City of La Quinta? $ 2, 000.00+use of Civic Center Park fo 14. Has your organization been funded by the City of La Quinta previously? Art Events. x Yes No If yes, when 2001 Amount received $ 4, 0 0 0.0 0 15. Please provide the name and address of the bank in which the organization's funds are kept: 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Jackie Huber Gwen Hughes Pat Muno Betty Sumners, President 1st. Vice Pres, Treasurer Secretary 17. Please provide, as .an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking- and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. We havp artists, young A mature, inexperienced & Ur6feZSionaj5 who need to be given the opportunity to have exposure to the public. Rental of space for art shows is expensive, we ,must advertise to make. -these -shows successful, we always have to have insurance coverage for these ev-ents and for the place i'n which we meet, we pay rent each _month for a meet.ing:...p1aoe to attract -new members and to give art demon-st-rations, 'for the eduoation'* of our. members, We have printing _expenses and pay for a bank machine for credit cards. The funds will be used for all of the above mentioned reasons. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. We hope to expand our shows and our outreach into the community and by allowing the artists of LQArts Assoc. to have art events shows, & sales in the City of La Quinta Civic Park, the local citizens will benefit in several ways It is an encouragemenential artists to talk with artists in art shows, itS educational to locals to ask the artists how they achieved their creation it al ows those who can't afford to pay admission for a family to some of the larger art shows in the area to see quality professional art up close and to ask questions,especially when the artist is working on site and it allows a portion of the sales to be given to Boys & Girls Club of La 20. Attach a copy of your Program Operating Budget for the current year. Quinta .;1� See attached. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. Additional goal for to give back to the purpose of working art, especially in programs. #19 question is that we would love to be able community by having an art show with the sole with children to have a hands on experience with light of the budget cuts in the state Schools art LA QUINTA ARTS ASSOCIATION P.O. BOX 4 LA QUINTA, CA 92253 June 25, 2003 Statement of Revenues and Expenses for July 1, 2003 to June 30, 2004 Revenue: Membership dues $ 19300.00 Commissions from art sales 330.00 Miscellaneous income 100.00 Fees for art shows (varies) 200.00 Total Income $ 19930.00 Expenses: Postage $ 270.00 Office supplies 100.00 Bank/Credit Card Charges 265.00 Rent for meetings 320.00 Advertising (proposed for art shows & events) 2,500.00 Insurance 19000.00 State Annual Filing Fee 4.00 Miscellaneous Expenses 320.00 Donation to Boys & Girls Club 150.00 Total Expenses $ 49929.00 02 2.19 JUN-27-03 04:56PM FROM - T-296 P.002/006 F-61t LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 L,A Q=NTA.ARTS ASSOCIATION PO BOX 4 LEA QUINT.A CA 92253 STATEMENT DATE 12-19-2002 PREVIOUS STATEMENT DATE 11.-19-2002 PAGE 1 When you're buying or refinancing - YOU can count on us for LOW r&t@8, convenient lveations and friendly service. Since 3.957, we've made home buying and refinancing Possible for folks like Tou. While rates are still low, apply =line at 40wney5ay.1n5r6.00m, or call your branch at (760) 564-6661. CKING ACCOUNT NUMBER 36-5301493-6 YzAR-TO-I)ATX 33=RXST $.00 PREVIOUS STATEMENT BALANCE 11-19-2002................................. $5,111.42 StTM+2ARY OF TRANSACTIONS ON THIS STATEMENT 2 DEPOSITS AND OTHER CREDITS TOTALING ....... I ........ I........ 355.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 2 CHECKS AN) I OTHER DEBITS TOTALING ........................ 2.35.00- ENDING STATEMENT BALANCE...............................................----$5,231..42 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AMOUNT 12-05 75.00 12-12 280.00 C=CKS AND OTHER DEBITS CHEM DATE CHECK nATE NUMBER PAID AMOUNT NUMEER PAID AMOUNT 381 12-12 37.00 384w 12-13 180.00 * Gap in check sequence OTHER DEBITS Dis =Ver Bus Svcsettlement 12-03 18.00 DAILY BALANCE DATE AMOTJNT DATE AMO= 12-03 5,093.42 12-12 5,411.42 12--05 5,168.42 12-13 5,231.42 Find us on the Web at http : //www - downeysa•vin99 . cam 230 � . i JUN-27-03 04:5TPY FROM - T-296 P-003/006 F-912 LA QTJXX h BRAPTCN - 78-435 RIOAMAY 111 LA QU=A CA 92253 pHONE 760-564-6661 LA QUINTA ARTS ASSOCIATION PO Box 4 LA QUINTA CA 92253 _ STATEMENT DATE 04-19-2003 PREVIOUS STATEMENT DA19 03-19-2003 PAGE 1 When you're buying or refinancing You can count on us for LOW rates, convenient locations and friendly sez-vice. Since 1957, we've made home buying and refinancing possible for folks like you. While rates are still low, apply online at downeysavings.com, or call your branch at (760) $64-6661. CHSCKINQ ACCOONT NUMBER 36-5301493-6 XBAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 03-19-2003................................. $5,50S.05 StN�MY OF TRANSACTIONS ON THIS STATEMENT 3 DEPOSITS AND OTHER CREDITS IOTA.LING......................... 666.68 INTEREST PAID THIS STATEMENT PERIOD... ...................... .00 9 CHECKS AND 2 OTHER DEBIT'S TOTAL.ING........................ 3,314.39- --------- ENDING STATEMENT BALANCE ............................................... $2,857.34 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT DATE POSTED AmO= 03-29 137.85 04-08 70.00 04-04 458-83 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT N NDER PAID AMOUNT 395 03-24 1,077.63 401 04-08 68.47 397* 04-09 208.25 402 04-07 499.20 398 04-09 194.87 403 04-14 23.73 399 04-03 986.77 39664* 04-07 231.88 400 04-09 37.09 Gap in check Sequence JUN-27-03 04:STPM ROW - LA QuINTA BRANCH 7 8 -435 JuGHWAY III LA QUINTA CA 92253 PHONE 760-564-6661 LA QUnTTA ARTS ASSOCXA' ION PO BOX 4 LA QUINTA CA 92253 T-296 P.005/006 F-912 STATEMENT DATE 05-19-2003 PRIVXO'tJS STATEMENT DATE 04-19-2003 PAGE 1 Whom you're buying or re f 4-QAtnCi=9 you Can count an us for LOW rates, locations and friendly eeYvioa. Since 1957, we've made Convenient home buying and refinancing possible for folks liko you. While rates are still low, apply online at downs savincgs.aom, or call your branch at (760) 561-6661. CXECKING ACCOUNT N=ER 36-5301493-6 YEAR -To -DATE INTEREST $.00 PREVIOXTS STATEMENT BALANCE 04-19-2003................. I............... $2,857.34 SUMMARY OF TRMSACTIONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALING ......................... 35.00 INTEREST PAID T111S STATEMENT PERIOD ......................... .00 0 CHECKS AND 1 OTHER DEBITS TOTALING........................------__18_00- ENDING STATEMENT BALANCE ................................................ $2,874.34 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUM POSTED AMOUNT 05-15 35.00 C$g(;pg JUM OTHER DEBITS OTHER DEBITS DATE POSTED AMOUNT Discover Bus svcsettlement 05-02 18.00 DAILY BALANCE DATE AMOUNT DATE AMOUNT 05-02 2,S39.34 OS-1S 2,874.34 Find us on the Web at httpt//www.downeysavingB.Com 232 JUN-27-03 04:57PM PRO - T-296 P-006/006 F-912 LA QUINTA BRANCN 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 LA QUINTA ARTS ASSOCIATION LSO BOX +4 LA QUINTA CA 92 253 STATEMENT DATE 06-19-2003 PREVIOUS STATEMENT DATE 05-19-2003 PAGE I When you T re buying or refinancing you can Count On 'as for LOW ratos, convenient locations and friendly service. Since 1957, we've made home buying and refinancing possible for folks like you - While rates are still low, applyur culine at nch at t760}w564e6661ga.C4m, or c CHECKING A,CCOUN'I' NUMBER 3 6 - 53 014 93 - 6 YBAp,-TO-DATE INTE"ST S.00 pRRVIQUS STATEMENT BALANCE 05-19-2003......................•....•••••• $2,974-34 SUMMARY OF TRAA7SACTIONS ON THIS STATEMENT 0 DEPOSITS AND OTHER CRRDITS TOTALING. ........................ .00 INTEREST PAID 'THIS STATEMENT PERIOD ......................... .00 2 CHECKS AND 1 OTHER DEBITS TOTALING ....................... .1,021_69` J---- ENDING STATEMENT BALANC!B............................................... $1,832-6.5 CHECKS .AND OTHER DXBIT9 CHECK DATE CHECK NUMBER PA= AMOUNT NUMBER DATE PAID AMOUNT 404 06-02 991.50 405 06-16 12.19 * Gap in check sequence OTHER DEBITS Discover Bus SVC8Qtt1emeat 06-03 18.00 DAILY BALANCE DATE AMOUNT HATE AMOUNT 06-02 1,882.84 06-1.6 1,852.45 06-03 1,864.84 Find us on the Web at http://www.downeysavings.com 23.1 r, r �►�, 990 Retur *rYon Exempt From Income Tax Under wetfon 501(c) of the InWnal Reverwe Code (except block lung benefit trust or Private foundedwO or section 4547(a)(1) noMxeinpt Charitable trust 'w s. ►" r No": ?hO 481,OA nw have to we a copy of this rNtrn to selish► state rec mma reotarenN A Far Ow iM5 ea "tax Vow i c+n« il. w.... C of o+iniAtion 9 0 of *kvm w6w SOAO�P�Ov =M"etum r'w « aid 4tnrN (w P.O. b" if, ntg is n01 o*.v w I are.t sddn Q Finn ern :WZ 4 An w4+!! N1tArt l t a bwn, sW* Or . and ZP#4 tfn'r. A a Type of orgaNtuWn--►0 ftwnpt wow swim 501rc I Pll„<4 �u f 4tiR s.uMs�``i°3 payass x� i r 1r.:_. R OUS No. 1546.007 U98 "WIF Its OMa le ft"S I "a - 09 - ow- 0 tr�pl.wr N.+wsewn nwa»r ftoonft ile F a TMopIwM •••..�� ! �. _ R Chou ► 0 if aspaOn swatat nnut S-:114 per&„q 1 rns.rt numbers OR ► Q section 494?(axt) n6rlexempt chwit" trust srtNts MMJ�tT attach •__pi~ lehe0uft A O% nr JIM 4: 9NO I If MhM bW in64 a �fMeiwQ '1► fi M �nlM tONI'tl�f �rqp 101';1`111��iM1Qfa0n ?"vow (01N) ► . t. rnq r�*Od- O CSO O Aceno ter tlnme' 110 % q ' ' 9 • / f,000. ttr aprtrta�ia+ ae�d aw !ir a Nta�rrt eat Ms tni; twt i! M NCMwO / isbc r�ir� a ea�IcM Ntlww. t t70.000 and total assets Ness tlwl $2K OW at Md d yw. P to l / J p u 1O 1 tS tl(om Pali V11, W* 93) tM OrhM Sb 1 n Arta 9a) _..........._._ . -- b Low, cost Of goods sold. . . . -- 10b e &M profit ter � ftm s" of invetltory (attach Kftd�lfr?) tsuta W line lob hem line 10e) . 11 Othw tevenw (from Part VN. fins 103) . . . . . . . . . . . 1Z TOW re"nue add fin" 1d. 2, 3, 4, S, . i, . 9c t Oc, and . . . 2 13 AroWW s*wioes Oram line 44. CO~ Ift . . . . . . . . . . . . . 14 11art961or11et>t and g wal Ow ON -44o Ookam A) . . . . . . . . . . . . 114 16 Fundraising from W* 44. coksm (ft . . . . . . . . . . . . . . . . 1 �,_.. IS PayfTwnts to aMWA" (attach schadule) . . . , . . . . . . . . HL -. 3 4 17 TOW a fines 16 and 44. ooiuntn . 0 Exem or (deft Q fW the y0M (tWract ko 17 Worn line 14 .• .• .ww • pop 2 for W.AiQn 5011e}C�) N) organizations am wKAd Forts 090 (le9i! �� fMXt c o0kAW 00. CottMrtns bUtCmow Cows. to speck lr,etrucaons on ptge At Stara+l�t of Wd 404Tie)(1) � s"�a tc! �4 t01 k+^d�'aiN^4 wwal Do not include ,amunts reported on #ne 6b, Sti, gb, t Ob. or 16 Of Pdd t. ZZ grants and aliocations (attach schedule) ZZ ntxt Ah i tr�ti S030 � ?,3, SpeeiCtc assistance to individuals itt h ache®uie). � Z4 Z4 Benefits paid to or for members ( 25 25 COMP "On of otfiews. di Wtortt, etc — go Other saiar'Io= and wages 27 27 pension plan COMAbutions 3(j Other employee bereiiits 29 PaYroll taxes . 30 gp professional tundraiaing fees . 3 31 Accounting iae's . . 32 t-OPl feesi 33 33 Supplies . . . . . 34 34 Telephone . . . . . 36 35 postage end shipping 36 36 4c ;Aftcy . • ' V. 37 Equipment rental end maintenance AL 38 printkV and publication's , . AL 39 TWO 40 GorjetenCes, Conventions, and nneetings . 41 411 Interest . 4 oprsci4tz 42 pion. dW*tcon, *t"' 'attach schedule) 4� 43 Other expenses (itemize). a ................... b.................................................. a................................................... 43d -... d .. ...... .. ... . ...... ... . .. . X ..... .... ........... . ° ........ ` .... � fndlor�s 22 "04 q OaN+.M ON ION . am tW to ilia 1S•45 . 44 ,r.,� '�, report in Coltare►n �) �'�'re^ '�) any loin( costs from a combined � YesC1 NoR°portjrsp of Jtsirtt Costa. � ' and fundraising aolk*attion . educational cartnpaign a it'rt0unt Ot thaw joint Costa $; p4 the amount allocated to Program( services 0 "Yes, enter IQ the aggro t and at ,and the amount allocated t n ra 20. MR MA amount allocated to MV% Mn as Aac OMS specific instructions sf�e�raM 8tat«,new1t („ !C'� P&WI r— .. illak t is tho rti�ation's exempt pU Os•� ortclss manner. Rib iw SOticd 61M�il end What it exempt p�xPo� sct+iovem measurable. nti ic}f3) and t4} t y °, I lot i AN crgantzstions must descxibe the ate. oi"L ss achMnr s that aro not rneasu � of dWrft served, puibiicmions isswd. truce must also enter the amount of grants and avocations to othora.) aMn I _..A AaAWAV i t nonexerrnpt charitable • . . .. . . ............... . ... ...... . ...... , .... 1 .... ................. I. .... ..... • ............ • • . ........ ......... . . .. . Y • .... . I . .. . . . . ...................................................'(Grants W; siiocatians r.. . . .... . .S ...................................................... b........................ ...................................... ......................................... .............................. ........ ........................4.... Iocst4I ............. . ........ Grants and a c ......... ...,..,.....••................................................... ................................................................................ ............................................................. ........ ..........................�.. ....iS 0..... iGeallocalo ..................................... ......................... f r, af.....,.........................•..........................................•:........................................ t, ... ... I ) .................................... ....................... ...... , ........... "�rsnts i'►d allocations $ ° pth ram asrvi .0 attach schedule grants ar+d a1loGations' ta>'rorviCels: w should ;Q Itne 44, column � t,.+,.r no ~1 Sev�rlre ExW� { .: Page 3 forri+ +Pilo nM VA Balence Shuts (Sea SPecific Instructions on page 20.) T Nobs: When required. attached schedules and &fflounts wlthln the dowApt+om column sr+ould be Ibr end-of-yev ar►aunts a*• 45 Casrf---r►on.intersst-boarinp . . . . . . . . . . . . 46 Savings and temporary cash investments . . . . . . . 47a Accounts receivable . . . . . . . . b Less: allowance for doubtful accounts . . Piedges receivable . . . . . . 146s b t.ess: anowance for doubtful accounts . . 49 Grants receivable . . . . . . . . . . . . . . . . . . 50 ReceivaWes from officers. directors, trustees, and key employees (attach schedule) . . . . . . . . . . . 51a other notes and loans receivable (attach 51a schedule). , 51 b b Loss: allowance for doubtful accounts . 52 Inventories for sale or use . . . . . . . . . . . . . . . 53 Prepaid expenses and deferred charges . . . . . . . . . . 54 Investments --securities (attach schedule) . . . . . . . . . 5ft investments-4and, buildings, and 56a KJPtrlont: basis . b Less: accumulated depreciation (attach 56b schedule). . . .. . . . . . . . . Sod Investments -other (attach schedule) . . . . . . 57a b Lind buildings, and equiPlrnent; basin . Less: accumulated depreciation (attach 70 _ 7b schedule) . . . . . . . . . 56 Other assets (describe ► 45 through 58) (must equal tine 74) eo Accounts payable and accrued expenses . . . . . • . . . . 111 Grants Payable . . . . . . . • . . I . . . . . . . 62 Deferred revenue . . . . . . . . . . • . . . . . . . 63 Loans from officers, directors, trustees, and key employees (attach schedule) . . . . . . . . . . . . . . 6" Tax-exemp! bond Itabiiities (attach schedule) . . . . . . . . b Mortgages and other notes payable (attach schedule) y 65 Other liabilities (describe ► TOW NabMib add lines 60 through 55 . . orgentzs"M VW follow SFAS 117, check here ► ❑ and complete lines 67 through 69 and lines 73 and 74. 67 Unrestricted . . . . . . . . . . • . 68 Temporarily restricted . . . . . . . . . . . . . . . . do Permanently restricted . . . . . . . . . . . . • • ns orgsrA dothe! do riot follow OF" 117` check here ► ❑ and complete Brea 70 through 74. TO Capital stock, trust principal, or current funds . . . . . . . . 71 Paid -in or capital surplus, or land, budding, and equipment fund . . 72 Retained earnings, endowment. accumulated income, or other funds 73 Total net sseett or fond bgkmcc a (add lines 87 through 69 OR lines 70 through 72; column (A) must squad fine 19 and column (B) must B"M g of year End of Year equal tires 21) . . . . . . . • 74 Total Nabilldes and net assaft / fund balanoes add lines 56 and 7 74 Form 990 is available for public inspection end, for some PeoPle, serves as the prim" or sole source of information about a perftAw organization. Flow the public perceives on organization in such cases may be determined by the information presented on lie retrri:i). i?' ,*fbti, Plooaa make sure the roturn is complete and accurate end fully dr+ecribes. in Part fit, thO nrOstni?mfinn'� pmWams and ts. 4 j Form 990 (1498) page 4 ` Reconciliabon of Revenue per Audited Financial Statements with Revenue per Return (See Specific Instructions, page 22 a Total revenue, gains, and other support per audited financial statements. . lo- b Amounts included on line a but not on line 12, Form 990: (1) Net unrealized gains on investments $ (2) Donated services and use of facilities $ (3) Recoveries of prior year grants . . . a (4) Other (specify): ...................... $ \`' Add amounts on lines (1) through (4) ► b c Line a minus line b. . , . . , No- d Amounts included on line 12, Form 990 but not on line a: (1) Investment expenses not included on line 6b, Form 990 . . . (2) Other (specify): ...................... ...................... $ Add amounts on lines (1) and (2) ► e Total revenue per line 12, Form 990 ine c plus line . . ► • List of Officers, Directors, 1 Instructions on page 22.) Reconciliation of Expenses per Audited Financial Statements with Expenses per Return a Total expenses and losses per audited financial statements . . ► b Amounts Included on Ilne a but not on line 17, Form 990: (1) Donated services and use of facilities .� (2) Prior year acoustments reported on line 20, Form 990 , (3) Losses reported on line 20, Form 990 $ (4) Other (specify): ...................... ...................... Add amounts on lines (1) through (4)01- c Line a minus line b . , , ► d Amounts Included on line 17, Form 990 but not on line a: (1) Investment expenses not included on line 6b, Form 990. , . $ (2) Other (specify): �� ...................... \\\\MENE\' Add amounts on lines (1) and (2) ► d e Total expenses per line 17, Form 990 ine c plus line , ► e and Key Employees (Ust each one even if not compensated, see Specific (A) Name and address (B) nle and Average hours per week devoted to position ( h Compensation MlltMl C*V bWom to (IQ Expense *mIqu braft t6 6 account and other .��. �..l1� . .. �.. ....... to .nj. Vr- dideared ion allowances .................... v..L.j....... -- .. AA e�. —• ................... �. V..t�li.; .. • f . ... �r, ....�r ........ ........ .. r: 1 6 ....................A04IV .. ......�.7Y. i.S.=1ar... ...........,.. /� r/ �� .� . .... �.. ... {ram.:. N....................... f� 76?1�dq. N 4Z I QPN 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? ► If "Yes," attach schedule —see Specific Instructions on page 22. ❑Yes 5dNo h Page 5 Yes No form W (190) on 7d Did the orq�zsWion engage in my actively not pw ausly sported to" IRS? if 'Yes,' attach a detailed description of �� "+�+ .77 were any changes made in the o+�'{�► Wng or governing docurrwnts but not reported to the IRS? if "Ya " Iwttach a conformed COPY Of the . bwiness gross income of $1.+� d rvrare during the year covered by this return?. Did the organization have unmWed b if *NiW* has it tilod a tax return on Form 090-T for this year? . . . . . . . . . . . . . . 79 Was there s liquidatiart, tiiissokrtion, termination, or substantial c,ontraCtiort during the year? If "Yes," attach a statement oft Is the organization related (other than bye aiSOCiatlOn with a stat#Wklo Or exempt wide nonexempt organization? )through c mrnon Membership. governing bodies, trustees, offices, etc., to any other b If "Yes." enter the name of the organization i ............................... ,................................... . .. and Check whether it is exempt OR nonexempt. ........... ........................ .. .. , . descr; bed in the 81 • Enter the amount of political expenditures, direct or indirect, as t dt a! l for tine 81 . . . . . _ instructions . b Did the organization file Porn IIgo•POL for this year?. . . . trritlon receive donated services or the use of materiels, equipment, or facilities at no charge � Old the organ . , t aubstantialiy less than fair rontal value? . . . . . • . or e b K "Ye=." you myindicate the value of these itoms here. Do not include this amount instructions for reporting in sale revenue in Part I or as an expense in Part It. (See ®2b Part Ill.) . . . . . . . . . for returns and exemption applications? 88e e0a pid the organization comply with the public Inspection requirements relating to quidquo contributions? b Did the organization comply with the disclosure requirements any contributions or gifts that were not tax deductible? . 84et gt Did the organization solicit b if "Yes," did the organiation include with Mryr s4liCitation an express staterent that such contnbutlons or gifts were not tax deductible? . . . . . . . . . . . . . . . . ' ' all dues nondeductible by members? .gab or � �s.—a Wen substantially b Old the organization make only in-house lobbying exps nditures of i2.000 or less? . if mYes" was answered to either 8or 85b, do not complete 85c thro85h tugh eww unless the organization received a waiver for proxy tax owed for the prior year. c Dues, assessments, arxi sirAilar amounts from members . . . . . . . . 85d d Section 1 f32(e) lobbying � t of sectionlitical �t6033(e}(1 KA) dues notices • Aggregate nondeductible � f Taxable amount of lobbying and political expenditures {line 85d lass 85e}650 0 DO" the ergs "tion elect to pay the section W33(e) tax on the amount in 851? . . . . . . . . . add the amount in to its r®asonabte h if secdiorr WAOX1YA � natices were sent, does the organization "to Owi85fng lobbying and tares for the fdlowi tax yeerr. tl� estimate of duet arilocatole to rror►deductabie A8 a01 or9&gjra c+ns.--Enter: a Initiation fees and cap italpCOnttION cksded on line 12 . . . . . . . . . . . . . . . . b dross receipts, included on line 12. for public use of club facilities. . . . . aft 87 501(c)(12) 0r9WWZ&fi0As.--Enter: ®Ta a Gross iron from n-embers or shareholders . . . . . . , . . . . b Gross income from other sources. (Do not net amounts due or paid to other 67b spUreg against amounts due o1' received f � ��.}a.�� or greater interest.in a taxable Corporatdon Or durv�g the did the organiaa � 8�8 At any time year, partnership? if "Yea." complete Part IX . . . . . . . • • . . . . . . . Amount of t x imposed on the organization during the year under: gg�p 5011bX3) organ,rtadons.--Enter: 10 section 4911 r ; section 4912 ► ;section 4955 b 51D1(c)(3) and 501(c)(4) organiiarlonsr.•—Did the Organization engage in arty section 4958 excess benefit If "Yes." attech a statement "plaining each transaction Wb transaction during the year? Enter: Amount of test imposed on the organization managers or disqualified persons during the year under a sections 4912. 4955, and 4968 , . . . . . . . . d Enter: Amount of tax on line ®9c, above. reimbursed by the organization . . . . . . . . . . this return is filed ►......................................................... 90e List the states with which a copy of "................ � . � instructions. . employed in the pay period that includes March 1.. 1998 (Sep } l 9�11 r--.------ b Nwnber of employees • ... - 'Telephone no. ► (. ..1. ...... ......... . .... of � .......... 91 The books are in care ................................................ .................. ZIP + 4 P .........:... ► . � , n Locatedat ...................................................................... eZ Section 49470)(1) rwrfex#MPt charitablO trusts Ning Fwm 990 in Neu of Form loll --Check here �' e , , an er the mo nt oft x int e t eiv r ued t t®x r ,'W � 1 Form 090 (1998) Page 6 Enter India 93 e b C d f 9 94 95 96 97 a b 99 99 100 101 102 103 b c d e 104 S Ana sie of Income -Producing Activities (See ecific nstructlons on age 27,) ated. gross amounts unless otherwise Program service revenue: Unrelated business Income Excluded by sWIon 512, 513, or 514 (E)Related or exempt function Income W Business code (13) Amount (C) Exclusion code Amount Medicare/Medlcaid payments , . . . . . Fees and contracts from government agencies Membership dues and assessments . . . Interest on savings and temporary cash Investments Dividends and Interest from securities . Net rental income or doss) from real estate: debt -financed property . . . . . . . . not debt -financed property . . . . . . . Net rental income or (loss) from personal property Other investment income . . . . r . . Gain or (loss) from sales of assets other than inventory Net income or (loss) from special events , . . Gross profit or (loss) from sales of Inventory . Other revenue: a --------- °-- btotai (add columns (B) (D) and (E)) 105 Total (add line 104, columns (B), (D), and (E)) . . . . . . . . . . . . . . . . ,;fidote: Ire 105 plus line 1 d, Part 1, should equal the amount on fine 12, Part 1. w__•t_.._t —8 A�ataa6asA 60% 6kw dw0%0%Mnl &kmAknf of Fvamnt Puiri n"A KAA Snecific Instructions on Daoe 28.1 line No. r Explain how each activity for which income is reported in column (E) of Part Vil contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). jamwA Information Regarding Taxable Subsidiaries (Complete this Part if the "Yes" box on line 88 is checked. Name, address, and employer identification number of corporation or partnership Percentage of ownership interest Nature of business activities Total income End -of -year assets 96 96 96 9'6 -------d..i_. .w.i .. s.a..nan+- - 4,1^+ha►"t^4 rnu 1[nnW1Win& Please 1 UCK11- �frlalTlei9 G30 (1lf(Yly. ry mat r rra�v v..a......w .......�. - ..r .. �.�...v --_- - - - - - -offi-cer-)-is-. based-onpnformatlon of which preparer has any knowledge. UnOer and belief, it i6 taw, Correct, and cornte. Declaration of preparer (other than Sign (SeeGO 6 uctlon U, 2.) >< Here 81,0wreof o W Type or prin ame and title. - Paid Preparer'6 signature ` Date sellfck if employed ► ❑ Preparer'a 3SN 9 Preparers Use Only Firm's name (or yours If self-employed) EIN ► ,, ' ;a ZIP + 4 ► and address Printsd an rnaycW Paper ATTACHMENT 2 Now Big Brothers Big Sisters July 2, 2003 Community Services Department City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 �a,:�Rt►,q�. �,,��.,. Dear Director: Big Brothers Big Sisters of the Desert respectfully requests the allocation of $2,000.00 to support our site -based mentoring program collaboration with the Boys & Girls Club of Coachella Valley. (�•,e`:s19llt'.t„�)+.'l'i�is;t))11i_;iI Growing up is hard work! Children today face problems we never dreamed of when we were young. A mentor can make a difference as to whether or not a child succeeds in developing the self-esteem and confidence necessary to grow into healthy, productive adults. t ";Ald" The mission of Big Brothers Big Sisters of the Desert is to make a positive 1;mwOa difference in the lives of youth through professionally supported one-to-one mentoring relationships with a positive role model who will encourage youth to grow into confident, competent, and caring adults. Big Brothers Big Sisters programs are recognized as the premier mentoring organization with a proven successful tract record because of recruitment efforts, enrollment, matching, individualized training and support to build the best possible experience. Our agency hopes the City of La Qunita seriously considers our request for ])"hojall ``lc�`;'r''' funding, and finds Big Brothers Big Sisters of the Desert a worthy candidate. Please call me anytime with questions or concerns. Sincerely, I Judy Tobin May Executive Director City of La Quinta Application For Community Services Grant Fiscal Year Name of Organization: Big Brothers Big Sisters of the Desert Amount Requested: $2,000.00 Contact Person: Judy Tobin May, Executive Director Mailing Address: 42-600 Cook Street, Suite 200B City: Palm Desert State: CA 501(c)3 Taxpayer I.D. Number: 33-0683335 Date Submitted: July 1, 2003 Zip Code: 92211 Applications will receive consideration without discrimination because of race, color, religion, sex, national origin or disability. Community Services Grant Application (must be typed) 1. What is the overall purpose or goal of your organization? The mission of Big Brothers Big Sisters of the Desert is to make a positive difference in the lives of children and youth, primarily through a professionally -supported, one-to-one relationship with a caring adult. Big Brothers Big Sisters of the Desert engages volunteers as mentors and matches them with children (between the ages of 6 and 18) who are at risk. This one-to-one relationship between the Big (volunteer) and the Little (child) helps these children gain self-esteem, trust adults, stay in school and avoid drug and alcohol abuse. 2. How long has your organization been in existence? 6 Years Months 3. Describe in general the activities or services of your organization: Big Brothers Big Sisters of the Desert is responsible for the recruitment, screening, assessment, training and matching of volunteers and children who apply for program services. After a match is made, BBBSD provides match support for the positive development of the relationship between the Big and the Little. Periodic evaluation of the match is done, as well, to insure that the goals and objectives that have been established at the beginning of the match are accomplished. Bigs and Littles get together on a regular basis (an average 8 hours a month) to share, teach and learn from one another. A Big Brother or Big Sister could be that person who taught you how to fix a car, or make that secret family recipe, or that person who took you to your first ball game. These are the type of activities that our Bigs and Littles do together but most important, they talk to each other which builds trust, provides guidance and a friendship for life. 4. How many people does your organization currently serve? No. of Youth 123 No. of Adults No. of Seniors 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 200 No. of Adults No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 60 No. of Adults No. of Seniors 7. How many paid employees/volunteers does your organization employ? Full time employees 2 Part time employees 2 Volunteers 120 8. Describe how your organization is managed and governed. Big Brothers Big Sisters of the Desert is a non-profit organization who is governed by a 20 member volunteer Board of Trustees. The Board sets policies, insures financial management and sustainabili%. The full time paid Executive Director oversees the day-to-day operation of the organization and ti supervises the staff, orchestrates the fundraising and public relations efforts for the program. 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Percy Byrd President 45801 Eldorado Dr. Indian Wells 773-9539 Marcia Stein Vice -President 135 Columbia Dr. Rancho Mirage 321-6336 Marie Snyder Vice -President 39700 Bob Hope Dr. Rancho Mirage 568-2242 Jim Grassman Secretary 74900 Hwy 111 Indian Wells 836-1954 Tom Flanagan Treasurer 45576 Kawea Indian Wells 568-1831 Judy Tobin May Executive Director 42600 Cook St., Palm Desert 568-3977 10. What is your annual schedule of events, and during what months does your organization operate? Big Brothers Big Sisters of the Desert operates our mentoring programs year round. Our Board of Trustees meet monthly (except July). The following is a list of our fundraising events for the 2003104 season: September 21, 2003 5K Run Walk at the Indian Wells Tennis Garden November 9, 2003 Benefit dinner at Palomino Restaurant January 26, 2004 Hall of Fame Golf Tournament and Dinner at the Golf Resort at Indian Wells and the Renaissance Esmeralda Resort May 1, 2004 Kentucky Derby Fashion Show Luncheon at the Renaissance Esmeralda Resort Group Events — Community -Based Program Matches December 2003 — Holiday luncheon and party Spring 2004 — Picnic & Softball game in the Park July 19 — 20, 2003 — Group Camping Trip to Lake Hemet Group Events for Site -Based Program Matches September 2003 — Back to School (Fall) party December 2003 — Holiday Party Spring 2004 — Spring Party Summer 2004 — End of School Party 11. Do you charge admission, membership fee, dues, etc. YES X NO If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Annual Fund (donations from individual donors) Grants (foundation/corporate/government) Fundraising Events Misc. Other Activities Total Needed $292,750 Amount $ 65,000 $ 75,000 $145,000 $ 7,750 Total Received $ 25,005 * grants that have been approved Balance $267,745 243 13. Amount of money requested from the City of La Quinta? $2,000 14. Has your organization been funded by the City of La Quinta previously? YES X NO If yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: Union Bank of California, El Paseo Branch 73785 El Paseo, Palm Desert, CA 92260 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Judy Tobin May Executive Director Tom Flanagan Treasurer Jim Grassman Secretary Percy Byrd President Marie Snyder Vice -President 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings accounts. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. In the fall of 2002, Big Brothers Big Sisters of the Desert began a collaborative program with the Boys & Girls Club of Coachella Valley to develop a site -based mentoring program at their La Quinta unit. Over the past six months, the Boys & Girls Club of Coachella Valley's staff has seen firsthand how our site - based mentoring program augments their ongoing youth development programs. Staff and trained volunteers of Big Brothers Big Sisters bring to this collaboration a rich tradition of mentoring young people: Boys & Girls Clubs brings a rich tradition of serving youth in a community -based facility. The benefits of this site -based mentoring program are significant. Studies indicate that the Big Brothers Big Sisters partnership with Boys & Girls Clubs: reaches new underserved at -risk youth and families; engages volunteers not available for other forms of mentoring; and enriches the programs of two youth -serving organizations. This collaboration results in a creative and safe environment for children and volunteer mentors to meet, establish an ongoing relationship and engage in meaningful recreational, cultural and educational pursuits. When we began this program, our goal was to have between 10 — 20 one-to-one matches with members of the Boys & Girls Club. Since this program began in October 2002, we have had 42 children in the program and continue to get more applicants who want a Big Brother or Big Sister volunteer. We are now anticipating that we will serve over 60 children in this program by its one year anniversary. Big Brothers Big Sisters of the Desert underwrites 100% of the cost of this program and the Boys & Girls Club of CV provides in -kind support (use of their facility for our matches to meet, a staff liaison, and use of an office when needed by BBBSD staff). 1 4 4 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Big Brothers Big Sisters of the Desert is asking for a $2,000 from the City of La Quinta to underwrite the cost of Program Activities for the collaboration with the La Quinta Boys & Girls Club. All of the children who are in our site -based mentoring program at the Boys & Girls Club in La Quinta will directly benefit from this grant. Program activities for the Little Brothers/Sisters and Big Brothers/Sisters in our site -based program at the Boys & Girls Club in La Quinta will include: • "First Match" t-shirts given to the Big Brother/Sister and the Little Brother/Sister when they are first matched. • Fall Party for the Bigs & Littles • Holiday Party for the Bigs & Littles • End of School Party for the Bigs and Littles • Summer Party for the Bigs and the Littles • Seasonal Arts & Crafts projects for the Bigs & Littles • Refreshments and incentive prizes for the Bigs and Littles 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. STATEMENT OF ACCOUNTS UNION BANK OF CALIFORNIA PALM SPRINGS 322 PO BOX 512380 LOS ANGELES CA CY30 31 A 0000 Page 1 of 2 Statement Number: 4070004491 11/30/02.12/31/02 Te"rvices® 90051-0360 For 24-hour Automated Direct Service 800-238-4486 800-826-7345FDDI Representatives are available from 6 am to 1 l pm BIG BROTHERS/BIG SISTERS OF THE DESERT NONPROFIT CORPORATION 42600 COOK STREET # 200 PALM DESERT CA 92211 To open additional accounts, or apply for loans, call your banking office at 760-323-4241 Visit us at www.uboc.com Thank you for banking with us since 1996 ■ All of us at Union Bank wish you and your famil o healthy, happy New and prosperous Yearl Thank you for your business in 2002. f . NoWPRdF1T-Ci,ECKiNG SUKMARY' _ - _ _ Days in statement period: 32 _ _ _-. �- _ ,-_—._ _ Account Nur4ber: 407000"9-1-: Balance on 11 /30 $ 23,699.76 Additions 16,240.00 Subtractions -15,210.05 Checks-15,161.80 Other withdrawals -48.25 Balance on 12/31 $ 24 729.71 Statement Average ledger Balance $ 25,463.07 We waived your service charge'lhis statement period. Additions Date Description Reference Amount 12/4 12/9 OFFICE DEPOSIT OFFICE DEPOSIT 4731 1562 $ 875.00 12/10 OFFICE DEPOSIT 46521224 45403289 2,725.00 12/1 1 MERCHANT SALES DRAFT DEPOSIT 10837293 1,060.00 100.04 12/ 12 12/18 OFFICE DEPOSIT OFFICE DEPOSIT 46213605 175.00 12/18 MERCHANT SALES DRAFT DEPOSIT 9121 19121140 3,660.00 • 12/20 12/20 OFFICE DEPOSIT OFFICE 47407061 600,00 800.00 12/31 DEPOSIT OFFICE DEPOSIT 47407057 1,p00,p0 12/31 OFFICE DEPOSIT 47320707 45420478 925.00 Total 4.320.00 16, 240.00 Checks Number Date Reference Amount Number Date Reference Amount 2456 2457 12/2 22524288 $ 12/3 26439498 4 / $ .00 2458 12/4 18514019 58.56 92.50 24711 2472 1216 12/18 23304172 18712588 891.00 2459 2462* 12/5 22532036 12/3 22502163 773.75 2473 12/30 26436113 99.511 298.71 2464* 12/16 10406091 3.50 71.45 2474 2475 12/23 12/26 10014710 18222463 439.80 2465 2466 12/18 18530951 12/13 26718630 95.00 2476 12/26 18222462 83.22 283.12 2467 12/13 14320764 225.08 45.00 2477 2478 12/27 12/31 80635029 10333049 516.63 2468 2469 12/18 10326511 12/16 26237441 21.00 2479 12/30 10906638 690.68 3.50 126.98 2481* 12/30 10600956 #!)6 1WAW Page 2 of 2 UNION Scotsmen► Number. 4070004491 F ' FORNIA 11/30/02.12/31/02 y Cheeks Number Date Rehren°e Amount 1,078.00 Number 2569 Date Rehnnn 12/31 26110263 $ Amount 1,200.63 continued 2482 2512* 12/31 12/ 30604 225 $ 83060A8 302.92 2570 12/30 22712880 12/31 1,686.51 1,9�2 2566* 12/16 10127728 1,682.07 1'Z 2572* 257A*80822326 12/31 2567 12/16 12/16 10107408 75011403 q.48 Total $ 15,161.80 2568 Chocks missing in sequence. Out of sequence check numi»n may also be located in the Payments section of your statsmenf. Reference Amount Other withdrawals Dare Desert '°" CREDIT CD. 11-02 483790003012291 99425156 j 48.25 including trees and 12/2 MER FEES adjustments STATEMENT OF ACCOUNTS UNION BANK OF CALIFORNIA PALM SPRINGS 322 PO BOX 512380 LOS ANGELES CA 90051-0380 CY30 30 A 0204 BIG BROTHERS/BIG SISTERS OF THE DESERT NONPROFIT CORPORATION 42600 COOK STREET * 200 PALM DESERT CA 92211 Page I of 2 Statement Number: 4070004491 3/ 1 /03. 3/31 /03 Teleservices® For 24-hour Automated Direct Service 800-238-4486 800.826.7345(TDD) Representatives are available from 6 am to 1 1 pm To open additional accounts, or apply for loans, call your banking office at 760-323-424 I Visit us at www.uboc.com Thank you for banking with us since 1996 'al ■ fast and easy ... now make business hex deposits on the Web. Union bank of California's InstaTaxOR automated tax deposit service enables you to pay federal and State business taxes in minutes. For more information or an application call 800-396-1 143, stop by a banking office or visit uboc.com. PION PROFIT CHECKING SUMMARY Account Number: 4070004491 Days in statement period: 31 Balance on 3/ 1 $ 35,304.75 Additions 9,272.63 Subtractions -34,982.85 Checks-34,305.98 Other withdrawals-676.87 Balance on 3/31 $ 9,594.53 Statement Average ledger Balance $ 15,063.49 We waived your service charge this statement period. Additions Date Description Reference Amount 3/5 OFFICE DEPOSIT 45207912 $ 1,090.00 3/7 OFFICE DEPOSIT 45219942 1,770.00 3/11 OFFICE DEPOSIT 46318716 1,100.00 3/24 OFFICE DEPOSIT 46317954 162.63 3/24 OFFICE DEPOSIT 46317957 5,000.00 3/26 OFFICE DEPOSIT 47310838 100.00 3/27 MERCHANT SALES DRAFT DEPOSIT 26507800 50.00 Total $ 9,272.63 Checks Number Date Reference Amount Number Date Reference Amount 2517 3/4 22318330 $ 9,040.15 2535 _ _ 3/21 .22125058 $ 60.00 2518 3/4 22318331 773.69 2536 3/18 10220199 773.75 2519 3/3 10137120 269.38 2537 3/18 14332696 3.00 2520 3/4 22536237. 58.56 2538 3/26 80703228 75.00 2522* 3/6 22506357 4.98 2539 3/24 10814665 188.56 2523 3/11 15414629 283.12 2541* 3/28 88725333 567.48 2524 3/7 23012496 564.00 2542 3/31 14718766 214.66 2525 3/6 75013484 9,353.08 2586* 3/7 22138941 1,204.03 2527* 3/4 22536236 71.68 2587 3/3 10236047 1,668.70 2529* 3/10 10730442 21.53 2588 3/3 75057850 454.97 2530 3/11 26501417 83.00 2589 3/31 46510891 2,009.62 2531 3/19 26814532 100.00 2592* 3/18 26112329 1,204.03 2533* 3/18 26122365 836.00 2593 3/ 14 14128096 1,668.70 2534 3/18 27012799 237.45 0o J s! _4. Page 2 of 2 ' Stahsment Number: 4070004491 • 3/ 1 /03.3/31 /03 Checks Number Dole Reference Amount Number Dal* Reference Amount continued 2594 3/14 14101387 $ 38167 6 Qli* f 3/31 23125605 $ 1,668.70 34 305.98 —' 2597* 3/3 88902271 . Checks missing in sequence. Out of sequence chock numbers may also ise locatecl in the Payments section of your statement. Other withdrawals Date Descriphon Reference Amount including fees and 3/3 MER FEES CREDIT CD. 02.03 483790003012291 99424978 $ 676.87 adjustments STATEMENT ANK 0), OF ACCOUNTS UNION BANK OF CALIFORNIA PALM SPRINGS 322 PO BOX 512380 CA LOS ANGELES CY30 26 A 0234 Page 1 of 2 Statement Number. 4070004491 All /03 • A/30/03 TelaservicesO 90051-0380 For 24-hour Automated Direct Service 800-238.AA86 800-82&7345 (TDD) Representatives are available from 6 am to 1 1 pm BIG BROTHERS/BIG SISTERS NONPROFIT CORPORATION 42600 COOK STREET # 200 PALM DESERT CA 92211 OF THE DESERT To open additional accounts, or apply for loans, call your, banking office at 76a323-42Q 1 visit us at www.uboc.com Thank you for banking with us since 1996 ■ Get cash for the unexpected with Business Cash Reserve. We'll automatically advance the funds to your checking account to cover any overdrafts - no checks returned, no overdraft fee. Apply online today at uboc.com/6zapp. - - -Account Number: 407000449 /1do"r:•arl\1o± CIIAAAAADV' IVVIV FKVrl1 bn\�.nuw •••••�••• Days in statement period: 30 `r r, *9�594.53 Balance on 411 $ 16,050.00 Additions .14,664.51 Subtractions Checks .14,603.24 Other withdrawals -61.27 10,980.02 Balance on 4/30 $ Statement Average ledger Balance , $ 10,217.06 We waived your service charge this statement period. LH Reference Amount Additions Date Desch Lion 47116871 $ 200.00 4/2 OFFICE DEPOSIT 45213117 400•00 4/9 OFFICE DEPOSIT 45213173 11,480.00 4/15 4/15 OFFICE DEPOSIT MERCHANT SHIES DRAFT DEPOSIT 26900440 50.00 0.00 4/15 MERCHANT SALES DRAFT DEPOSIT 054 71419 4710 1,00.00 6 4/ 17 OFFICE DEPOSIT 4/17 MERCHANT SALES DRAFT DEPOSIT 47105747 4710574 510.00 510.00 4/23 4/23 OFFICE DEPOSIT MERCHANT SALES DRAFT DEPOSIT 26808674 50.00 150.00 4/23 MERCHANT SALES DRAFT DEPOSIT 26808556 46300020 265.40 4/29 OFFICE DEPOSIT 47123610 320.00 4/'ly OFFICE DEPOSIT _ 47109729 375.00 4/30 4/30 OFFICE DEPOSIT MERCHANT SALES DRAFT DEPOSIT 19602247 19602 100.00 0.00 170.00 4/30 MERCHANT SALES DRAFT DEPOSIT 19602 671 4/30 MERCHANT SALES DRAFT DEPOSIT 19602249 420.00 4/30 MERCHANT SALES DRAFT DEPOSIT $ 16,050.00 Total Checks Number Date Refennee Amount Number Date 3.61 2547 4/ 14 Reference Amount 221.85 26102104 $ 25AO 2543* 4/2 26A 16220 $ 4/1 18622482 10.00 25AS 4/15 10836016 277.89 927.66 2544 4/2 11305417 773.75 2549 4/18 263.50 2550 4117 80105615 1,073.000 2545 2546 4/4 14404832 4/8 22425108 1,122.00 2551 / 26534398 �, Page 2 of 2 Statement Number: 4070004491 • CAI If OR NIA 4/ 1 /03.4/30/03 ChKks Number Dom Reference Amount Number Dale Reference 84404833 a Amount continued 2552 A117 ISA39913 $ 195.50 4/16 18320617 12.00 2590* 00 26• 4/ 4/ 4 1,204.03 2553 60.00 2602* All 0.03 2554 4/15 18129741 2557* 4/30 14614280 - 56.48 �0�2940 22300100 1,204158 1,668.70 25584/29 80827165 138.50 2605 2606 4/15 4/17 18425286 479.41 2561* 4/30 18405272 4/30 18119454 85.04 26110* 4/30 A6411116 630 2562 2563 4/30 A6411142 150.00 Total $ 14,603.24 256A 4/30 ` ..' 14701891 1,2321.00 • Checks missing In sequence. Out of sequence cheek numbers may also be 6wW to the Payments section of your statement. . Reference Amount Other withdrawals Dah DwEdEffEn 99424935 99424935 $ 11.27 including fees and 4/1 MER FEES . CREDIT CD. 03-03 A83790003012291 6619054 50.00 adjustments • MERCHANT DEPOSIT CORRECTION r --- S 61.27 Total ' :• . ' ' - r Act .. .t It—. a Y YY "t ti' 1`4 tr < ` r ll''�"r"A` ti't .xe�?al %W.•' ,�� L—".] w5j UNION BANK OF IIFOiN1A STATEMENT OF ACCOUNTS UNION BANK OF CALIFORNIA PALM SPRINGS 322 PO BOX 512380 LOS ANGELES CA Page 1 of 2 Statement Number: 4070004491 5/ 1 /03.5/30/03 T*IeservicesS 90051-0380 For 24-hour Automated Direct Service 800-238-4486 800-826.7345(TDD) Representatives are available from 6 am to 1 1 pm CY30 30 A 1000 BIG BROTHERS/BIG SISTERS OF THE DESERT NONPROFIT CORPORATION 42600 COOK STREET # 200 PALM DESERT CA 92211 To open additional accounts, or apply for loans, call your banking office at 76OL3214241 Visit us at www.uboc.com Thank you for banking with us since 1996 ■ When thinking about new equipment, leasing may be your best choice. We offer a range of equipment leasing options to meet your budget and business needs. Call us at 877.800.6770, contact your banking officer, or stop by a branch today. - - �-NbN"PROFITrCHECk! Days in statement peril IG SUMMARY 1: 30 Balance on 5/ 1 $ 10,980.02 Additions 18,271.71 Subtractions-23,540.54 Checks 23,387.50 Other withdrawals-153.04 Balance on 5/30 $ 5,711.19 Statement Average ledger Balance $ 8,426.92 We waived your service charge this statement period. t Number: Date Description Reference Amount- _Additions 5/7 OFFICE DEPOSIT 46404985 $ 2,610.00 5/7 MERCHANT SALES DRAFT DEPOSIT 16003707 75.00 5/7 MERCHANT SALES DRAFT DEPOSIT 160041 16 150.00 . 5/7 MERCHANT SALES DRAFT DEPOSIT 160041 19 150.00 5/7 MERCHANT SALES DRAFT DEPOSIT 16003705 400.00 5/7 MERCHANT SALES DRAFT DEPOSIT 16004122 7,520.00 5/9 OFFICE DEPOSIT 481 10317 5,450.00 5/9 MERCHANT SALES DRAFT DEPOSIT 26218945 100.00 5114 OFFICE DEPOSIT 48102646 115.00 5/14 MERCHANT SALES DRAFT DEPOSIT 22806696 265.00 5/27 OFFICE DEPOSIT 46418636 186.71 5/27 CFF!CE DEPOSIT 464" 8640 i,2(a "-) .CC'. 5/28 OFFICE DEPOSIT 481 14619 50.00 Total $ 18,271.71 Checks Number DoN Reference Amount Number Date Reference Amount 2555 5/1 22615340 $ 4,597.76 2570 5/13 26024362 $ 5,290.00 2559* 5/2 10940577 516.33 2571 5/13 10303374 773.75 2560 5/5 23502670 3.50 2572 5/19 23402025 50.00 2565* 5/6 46514881 200.00 2573 5/19 26317366 60.00 2566 5/6 26122872 478.69 2574 5/13 15104142 266.21 2567 5/5 14913908 62.65 2575 5/21 18226398 30.00 2568 5/6 22001397 263.50 2577* 5/16 26013969 462.00 2569 5/13 18404650 100.00 2578 5/21 18533894 72.00 25? Page 2 of 2 UN _ *AN K Statement Number. 4070004491 5/ 1 /03.5/30/03 Checks Number Date Reference Amount Number Date Reference Amount continued 2579 5/19 5/12 26317353 $ 26214959 110.00 403.50 2609 2611* 5/1 18301437 $ 5/5 84109802 450.90 322.34 2580 2581 5/23 88733110 567.48 2612 5/20 14701037 1,204.03 2583* 5/28 18525519 � � 35 2614 5/15 75042995 1 � 479.4� 2584 2587* 5/28 5/29 10909194 14306744 4.19 58.56 * 5/30 14409587 1687 2607. 5/6 22001396 1,204.03 Total $ 23,387.50 2608 5/1 18322417 1,668.70 * Checks missing in sequence. Out of sequence check numbers may also 6e located in the Payments section of your statement. Other withdrawals Date Description Reference 99424871 $ Amount 47.04 including fees and 5/1 MER FEES CREDIT CD. 04-03 483790003012291 99313164 100.00 adjustments 5/13 DEPOSITED.ITEM RETURNED 99303165 6•00 5/13 RETURN ITEM FEE $ 153.04 Total O ft N fA M R LI' � 7 M a i CL < 4 N IV tD .a CO r 1 O Ul 0 r� r+ r-nZD� omA�;c m M r m n N rn D DD mX-N-I o Dcn i > �r-Q07.' 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N o N CD N N O W o (n a Co � ((D CD o CDD cn n cn a -. � =r cQ CD CD' 3 = o' N o NCD O ~' o 0 = CD o C) o o c c ccn CD CD S?o -� n CD CD 0 CD CD N o c 0 N = w cn C:o O 'n c ca cr �. o N a� r o o v, °v co CD a� f D 3 � Q 0 (o 3 a) a to m Form 9 9 0 Department of the Treasury Internal Revenue Service A For the 2001 calendar y, 8 Check if applicable: Please Address change use IRS label or Name change print or type. Initial return See Specific Final return Instruc- Amended return tions. Return of Organization Exempt From Income Tax Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung benefit trust or private foundation) ► The organization may have to use a copy of this return to satisfy state reporting requirements. or tax ear beginning JULY 1 , 2001, and ending JUNE .d U Ir, y C Name of organization BIG BROTHERS BIG SISTERS OF THE Number and street (or P.O. box if mail is not delivered to street address) 42-600 COOK ST. City or town, state or country, and ZIP + 4 PALM DESERT, CA. 9221 -))r Application pending • Section 501(c)(3) organizations and 4947(a)(1) none haTftc e trusts must attach a completed Schedule A (Form 990 or 990-EZ). G Web site: ► J organization type (check only one) ► 0 501(c) ( 3 ) (insert no.) 4947(a)(1) or 527 K Check here ► if the organization's gross receipts are normally not more than $25,000. The organization 990 P cka a in the mail it DESERT Roo uite 1 B D Employer Identification number 33-0683335 E Telephone number (760) 568-3977 F Accounting method: "Cash UAccrual Other (specify) ► H and I are not applicable to section 527 organizations. H(a) Is this a group return for affiliates? Yes 0 No H(b) If "Yes," enter number of affiliates ► H(c) Are all affiliates included? OYes [:]No (If "No," attach a list. See instructions.) H(d) Is this a separate return filed by an organization covered by a group ruling? 0 Yes 0 No need should not file a return with the IRS; but If the organization received a Form a g file a return without financial data. Some states require a complete return. I Enter 4-digit GEN DO - M Check ► if the 990, 990-EZ, organization is not required to attach or 990-PF). Add lines 6b, 8b, 9b, and 10b to line 12 ► 2 2 3 , 8 7 0 Sch. B (Form L Gross receipts: Revenue, Expen and Chan es in Net Assets or Fund Balances (See Sp 1 Contributions, gifts, grants, and similar amounts received: 9 6, 848 ecific Instructions on page 16.) R. a Direct public support ............................... 13 b Indirect public support .............................. 1b c Government contributions (grants) ........... 1c 1 d 9 6, 8 4 8 d Total (add lines 1 a through 1 c) (cash $ noncash $ ) 2 Program service revenue including government fees and contracts (from Part VII, line 93) 2 3 Membership dues and assessments ........................................ 3 789 4 Interest on savings and temporary cash investments ............................ 4 5 83 5 Dividends and interest from securities ....................................... 6a Gross rents ...................................... 6a b Less: rental expenses .............................. 6b ..... 6c c Net rental income or (loss) (subtract line 6b from line 6a) ........................ 7 7 Other investment income (describe ► ) 8a Gross amount from sales of assets A) securities Bother other than inventory ............... 8a b Less: cost or other basis and sales expenses .. 8b c Gain or (loss) (attach schedule) ...... 8c d Net gain or (loss) (combine line 8c, columns (A) and (B)) ........................ 8d — 9 Special events and activities (attach schedulle) 451 a Gross revenue (not Including $ 2 4 of 9a 124451 .... . contributions reported on line 1 a) ..................... b Less: direct expenses other than fundraising expenses ..... 91b 53f,607 :.::..:.:.:.:. 9c 70,844 c Net income or (loss) from special events (subtract line 9b from line 9a) .............. 10a Gross sales of inventory, less returns and allowances ...... 110a b Less: cost of goods sold ............................ I 10b .. c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 10b from line 10a) .......... 10c 11 1 699 11 Other revenue (from Part VII, line 103)...................................... 12 17 0 , 2 6 3 12 Total revenue (add lines 1 d, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11) ................. 13 Program services (from line 44, column (B)).................................. 13 8 5 0 62 14 66, 917 a 14 Management and general (from line 44, column (C)) ............................ 15 N 15 Fundraising (from line 44, column (D))...................................... x w 16 Payments to affiliates (attach schedule) ...................................... 16 17 151, 979 17 Total expenses add lines 16 and 44, column (A)) . ... .................... 18 Excess or (deficit) for the year (subtract line 17 from line 12) ......... I ............ 18 18 284 to 19 79, 143 a 19 Net assets or fund balances at beginning of year (from line 73, column (A)) .......... 20 Q 20 Other changes in net assets or fund balances (attach explanation) ................. 21 97 4 27 z 21 Net or fund balances at end of year (combine lines 18, 19, and 20) .... ..... assets For Paperwork Reduction Act Notice, see the separate instructions. F4 'e9( 001) i ISA `• STF FE01923F.1 Page 2 Form 990 (2001) Statement of All organizations must complete column (A). Columns (8), (C), and (D) are required for section 501(c)(3) and (4) organizations and _ . cortinn 4a47(a)r11 nonexempt charitable trusts but optional for others. (See Specific Instructions on page 21.) r-UM.UU1101 L-n c19- -- Do not include amounts reported on line 6b 8b, 9b, 1Ob, or 16 of Part /. ch s ch e Jule an t s andallocations I oca tlon s (attach ) 22Grants cash •••• non (ash n sh ca $ ). h schedule) u le assistance tof d'va23 ua Is (attach ) e dule es (attach schedule) or for members ) 24 Benefits paid to ( 25 Compensation of officers, directors, etc......... 26 Other salaries and wages ................... 27 Pension plan contributions .................. 28 Other employee benefits ................... 29 Payroll taxes ............................ 30 Professional fundraising fees ................ 31 Accounting fees .......................... 32 Legal fees ..... 33 Supplies ................................ 34 Telephone .............................. 35 Postage and shipping ...................... 36 Occupancy .............................. 37 Equipment rental and maintenance ........... 38 Printing and publications ................... 39 Travel ................................. 40 Conferences, conventions, and meetings ....... 41 Interest ................................ 42 Depreciation, depletion, etc. (attach schedule) ... 43 Other expenses not covered above (itemize): a ADVERT 143a b DUES c INSURANCE d OFFICE & MISC (A) Total (B) Program services (C) Management and general (D) Fundraising 22 •��.,.........9�........6.. �.. 23 24 25 75,830 4 6 217 1..3..... 2 26 27 28 29 6,201 3,783 2,418 30 31 4,450 4 f 450 32 33 34 2,467 2 467 35 1 699 1,699 36 4,268 4,268 37 38 39 40 2f 73 6 2,214 522 41 42 5 f 018 5 018 431b 43c 43d 3 f 156 3 949 7, 518 10, 047 31156 1, 726 3, 326 3f 949 5, 792 6, 721 e OUTSIDE SERVICES 43e 24 640 24 640 44 Total functional expenses (add lines 22 through 43). Organizations comc/etina columns (B) - (D), carry these totals to lines 13.15. ... 44 151, 979 8 5 , 0 6 2 6 6 , 917 Joint Costs. Check ► ❑ if you are following SOP 98-2. Are any joint costs from a combined educational campaign and fundraising solicitation reported in (B) Program services? ............ ► ❑ Yes E] No If "Yes," enter (i) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ (iii) the amount allocated to Management and general $ ; and (iv) the amount allocated to Fundraising $ n: ai4il::: 04. of Drnnrnm Sarvirrp Accmmplishments (See SDecific Instructions on page 24.) What is the organization's primary exempt purpose? ► SEE BELOW Program service All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publications Expenses ((Required for 501(cx3) and (4) issued, etc. Discuss achievements that are not measurable. Section 501 c 3 and 4 organizations and 4947 a 1 nonexempt charitable trusts ( ()() () ()() p orr., and 4947(ax1) trusts; but must also enter the amount of grants and allocations to others.) optional for others.) HELP CHILDREN FROM SINGLE —PARENT HOMES BUILD AND DEVELOP____ a SELF ESTEEM_AND CONFIDENCE_ TO _FORM S IGNI FICANT _PEER _ _ _ _ _ _ _ _ RELAT_I_ONSHIPS ------------------------------------------ Grants and allocations $ ) 85,062 b—————————————————————————————————————————————————————- -————————————————————————————————————————————————————- - — (Grants and allocations $ ) c—————————————————————————————————————————————————————- -———————————————————————————————————————————————————- - — — Grants and allocations $ ) d—————————————————————————————————————————————————————- - — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — e� Grants and allocations $ P nthPr mmnram services (attach schedule) (Grants and allocations $ ) f Total of Program Service Expenses (should equal line 44, column (B), Program services) ........ _ ... ► 8 5, 0 62 ftf 000 (2001) STF PED1923F 2 Page 3 Form 990 (2001) lV> Balance Sheets (See Specific Instructions on page 24.) Where required, attached schedules and amounts within the description Part Note: (A) Beginning of year (8) End of year should be for end -of -year amounts only. column 45 Cash — non -interest -bearing ................................ 10 , 432 45 9, 023 5 7 4 0 0 46 78f 127 46 Savings and temporary cash investments ....................... 47a Accounts receivable .................. 47a b Less: allowance for doubtful accounts ..... 47b 47c 48a Pledges receivable ................... 48a :< b Less: allowance for doubtful accounts ..... 48b 48c 49 49 Grants receivable ......................................... 50 Receivables from officers, directors, trustees, and key employees 50 (attach schedule) ......................................... 51 a Other notes and loans receivable (attach a schedule) .......................... 51al b Less: allowance for doubtful accounts ..... 51b 51.c 51 52 Q 52 Inventories for sale or use ................................... 660 53 660 53 Prepaid expenses and deferred charges ........................ 54 Investments -- securities (attach schedule) .... ► El cost ❑X F M V 3 , 12 0 54 41172 55a Investments —land, buildings, and See below equipment: basis ..................... 55a b Less: accumulated depreciation (attach 55c schedule) .......................... 55b 56 56 Investments — other (attach schedule) ......................... 57a Land, buildings, and equipment: basis ..... 57a 20f 74 0 b Less: accumulated depreciation (attach 57b 14, 239 11, 519 """` .57c. 6, 501 schedule) .......................... 58 58 Other assets (describe ► ) 59 Total assets (add lines 45 through 58) (must equal line 74) ......... 60 Accounts payable and accrued expenses ........................ 83t 131 31 988 59 60 9 8 4 8 3 1, 056 61 Grants payable ........................................... 61 62 Deferred revenue .......................................... 62 � 63 Loans from officers, directors, trustees, and key employees (attach schedule) ..................................... 63 64a 64a Tax-exempt bond liabilities (attach schedule) ..................... 64b c� b Mortgages and other notes payable (attach schedule) .............. 65 65 Other liabilities (describe ► ) 66 Total liabilities (add lines 60 through 65) ....................... 3f 988 66 lf 056 Organizations that follow SFAS 117, check here ► ❑ and complete .......... N lines 67 through 69 and lines 73 and 74. 67 Unrestricted .............................................. 7 3, 5 2 0 67 9 0, 6 3 6 a68 Temporarily restricted ..................................... • 5, 623 68 61791 m 69 Permanently restricted ...................................... 69 Organizations that do not follow SFAS 117, check here ► Eland complete lines 70 through 74. .... �? 0 70 Capital stock, trust principal, or current funds .................... 70 4 71 Paid -in or capital surplus, or land, building, and equipment fund ...... 71 a)72 N 72 Retained earnings, endowment, accumulated income, or other funds . . Q 73 Total net assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19; column (B) z must equal line 21)........................................ 79, 143 73 97, 427 74 Total liabilities and net assets/fund balances (add lines 66 and 73) 8 3 , 131 74 9 8 , 4 8 3 Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. STF FED1 923F. 3 LINE 54 31 sh Chrysler 53 sh Exxonmobil 20 sh Unum ;y; Form 990 (2001) Page 4 EVENTS $ 53, 607 >> Add amounts on lines (1) through (4) ► b 7 2 , 2 4 3 c Line a minus line b............. ► c 170, 2 63 d Amounts included on li ne 12, Form 990 but not on line a: Investment expenses enses p not includ ed on line 6b Form 990 ...... 2 Other (specify): sP e c' I fY) e Add amounts on lines (1) and (2) .. ► ...d..... Add amounts on lines (1) and (2) .. ► d Total revenue per line 12, Form 990 a Total expenses per line 17, Form 990 (line c plus line d) ............. ► e 17 0, 2 63 (line c plus line d) ............. ► e 151, 97 9 tV List of Officers, Directors, Trustees, and Key Employees (List each one even if not compensated; see Specific II IJl1 ulalVl la vie Nays: --. j (A) Name and address (B) Title and average hours per week devoted to position (C) Compensation (If not paid enter -0-.) (D) Contributions to employee benefit plans & deferred compensation (E) Expense account and other allowances SEE -ATTACHED -LIST - - - - - - - - - - - ---------------------------- --------------------------- --------------------------- --------------------------- ---------------------------- --------------------------- ---------------------------- - ------------------------------------------------------ 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? ....................... ► ❑ Yes ®-No If "Yes," attach schedule — see Specific Instructions on page 27. Form 990 (2001) STF FE01923F.4 Page 5 Form 990 (2001) Yes No Part t/[: I Other Information See Specific Instructions on age 27.) 76 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of� each activity :::: 77 X 77 Were any changes made in the organizing or governing documents but not reported to the IRS? ... . If "Yes," attach a conformed copy of the changes. 78a Did the organiza tion have unrelated business gross income of $1,000 or more during the year covered by this return? ............ 78a X 78b b If "Yes," has it filed a tax return on Form 990-T for this year? ........................ • • • . • • . • . . • r substantial contraction during the year? If "Yes," attach a statement ..... . .,... 79 X 79 Was there a liquidation, dissolution, termination, o 80a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, 0a < ..... <; governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization? s "enter the name of the organization ► bIfYe t and check whether it is ❑ exempt OR ❑ nonexemp . ............... 81a Enter direct or indirect political expenditures. See line 81 instructions ........... 81a 81b »>>< X b Did the organization file Form 1120-POL for this year? ......................................... . donated services or the use of materials, equipment, or facilities at no charge or 82a Did the organization receive 82a X at substantially less than fair rental value? ...................... • • • • • ....... • • • • b �� indicate the value of these items here. Do not include this amount If Yes, you may in 18, 636 in Part I or as an expense in Part II. (See instructions in Part III.) .... • L82b 83a as revenue . Did the organization comply with the public inspection requirements for returns and exemption applications?. 83a X X b Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ........ 84a 84a Did the organization solicit any contributions or gifts that were not tax deductible? ...................... : solicitation an express statement that such contributions or gifts If "Yes,' did the organization include with every solicit p ........:...:........::::::..: ...:::"X.: ... " b ,...... 84b 85 were not tax deductible? ............................................................... 501(c)(4), (5), or (6) organizations. a Were substantially all dues nondeductible by members? ............. 85a b Did the organization make only in-house lobbying expenditures of $2,000 or less? ........... 85b �� 5a or 85b do not complete 85c through85h below unless the organization If Yes was answered to either 8 P received a waiver for proxy tax owed for the prior year. rec c Dues, assessments, and similar amounts from members ................... • 85c. d Section 162(e) lobbying and political expenditures ........................ • 85d ............... . e Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices ......... 85e I f Taxable amount of lobbying and political expenditures (line 85d less 85e)........ 85f .. g Does the organization elect to pay the section 6033(e) tax on the amount on line 85f? ................... 85 h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount on line 85f to its reasonable estimate of dues allocable to nondeductible lobbying and political expenditures for the followin.g ......... 85h 86 taxyear?.................................................................. 501(c)(7) orgs. Enter. a Initiation fees and capital contributions included on line 12 86a b Gross receipts, included on line 12, for public use of club facilities ............. P 86b 87 501(c)(12) orgs. Enter: a Gross income from members or shareholders ......... 87a b Gross income from othersources. Do not net amounts due or paid to other 87b sources against amounts due or received from them. 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 88 X and 301.7701-3? If "Yes," complete Part IX .................................... • • • • • • • . . • . • 89a r anization during the year under: Enter: Amount of tax imposed on the o g 9 Y 501(c)(3) organizations. E P section 4911 ► — 0 ; section 4912 ► , section 4955 ► b 501(c)(3) and 501(c)(4) orgs. Did the organization engage in any section 4958 excess benefit transaction during benefit transaction from a prior year? If "Yes," attach a statement the year or did it become aware of an excess 89b X explaining each transaction............................................................... c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under —Q_ sections4912,4955, and 4958....................................................... ► d Enter: Amount of tax on line 89c, above, reimbursed by the organization ........... . 90a List the states with which a copy of this return is filed ► CALIFORNIA I 3 b Number of employees employed in the pay period that includes March 12, 2001 (See instructions.) 90bl 91 The books are in care of ► HAVEN ACCOUNT ING Telephone no. ► (7 6 0) 5 6 8 —2 0 5 0 Located at► 41-700 CORPORATE WAY PALM DESERT, CA. ZIP + 4► 92260 990 in lieu of Form 1041 — Check here ................0.►+Q 92 Section 4947(a)(1) nonexempt charitable trusts filing Form (��_��___ ► and enter the amount of tax-exempt interest received or accrued during the tax year .......... 92 ,� ; 7 Form 990 (2001) STF FED1923F.5 Page 6 Form 990 (2001) 'Part 1.tI. Act -vibes (See Specific Instructions on page 32.) nd dl Note: indicated. 93 a b c d e f g 94 95 I 96 Divide 97 Interest a b 98 99 100 101 102 103 b c d e 104 105 Total (add line 104, columns (B), (D), and (E)) ........................... I .......... ► 7 3 , 41 Note: Line 105 plus line 1 d, Part 1, should equal the amount on line 12, Pan` 1. Relationship of Activities to the Accomplishment of Exempt Purposes (See Specific Instructions on page 32.) Line No. Explain how each activity for which income is reported in column (E) of Part VI I contributed importantly to the accomplishment V of the organization's exempt purposes (other than by providing funds for such purposes). Iarta Information Regarding Taxable Subsidiaries and Disregarded Entities (See Specific Instructions on page 33.)) (A) (B) (C) (o) (Ef d Name, address, and EIN of corporation, Percentage of Nature of activities Total income Eno -year partnership, or disregarded entity ownership interest assets Prti< Information Regarding Transfers Associated with Personal Benefit Contracts See Specific Instructionson page 33.) (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? ...... Yes No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? ... H Yes No Note: If "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Please Sign ' Signature of officer Date Here L _ 17 Type or print name and title. 'J Paid Preparer's Preparer's signature Firm's name (or yours GLEN A. PERRY, CPA Use Only if self-employed), address, and ZIP + 4 777 E. TAHQU I T Z PALM Date Check if Preparer's SSN or PT1N (See Gen. Inst. W) selr- employed No.- ® POO 184315 EIN ► aw SPRINGS, CA. 92262 Phone no. No- (760) 320-8366 Form 990 (2001) STF FE01923F.a SCHEDULE A Organization Exempt Under Section 501(c)(3) OMB No.1545-0047 S Private Foundation) and Section 501(e), 501(f), 501(k), (Form 990 or 990-EZ) (Except 2001 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust Supplementary Information — (See separate instructions.) Department of the Treasury Internal Revenue Service ►MUST be completed by the above organizations and attached to their Form 9 Employer identification number Name of the organization 3 3— 0 6 8 3 3 3 5 DTr-- QpnTUF� RRIG SISTERS OF THE DESERT �.tr.__-_ r,:rwwi�,•n -!2nej Triricta(ac CASIM— pa ! Compensation of the Five Highest Paid Employees otnrc nennP PntPr "None �1) (a) Name and address of each employee pals rnulo nnn NONE --------------------- over $50,000 .......................... Compensation of the rive ntyi1CaL raIu IIIs"-I " - ----- - - (See pacle 2 of the instructions. List each one whether individuals or firms). If tl (a) Name and address of each independent contractor paid more than $50,000 (b) Type of s NONE------------------------------------ Total number of others receiving over $5o,Uuu Tor professional services .................... ► For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. SSA STF FE01955F.1 account and other allowances onal Services are none, enter "None." (c) Compensation Schedule A (Form 990 or 990-EZ) 2001 Page 2 Pari IIt' Statements About Activities (See page 2 of the instructions.) Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? If "Yes," enter the total expenses paid or incurred in connection with the lobbying activities ► $ (Must equal amounts on line 38, Part VI -A, or line i of Part VI-B.)............................................................ 1 X 768 must complete Part VI -A. Other an election under section 501(h p Organizations that made ) by filing Form 5 9 in a detailed description of es must complete Part VI-B AND attach a statement giving p organizations checking Y p the lobbying activities. ...i.'... ..:.'.``.' an of the following acts with an organization, either direct) or indirectly, engaged in y g Y 2 During the year, has the g Y 9 s or members of their families, or trustees, directors , substantial contributors, tru , officers, creators, key employee as an officer, director, trustee ma'orit organization with which an such person is affiliated1 Y with any taxable org Y " attach a detailed statement explaining beneficiary? If the answer to any question is Yes, P g the transactions.) owner, or principal ry a Sale, exchange, or leasing of property?...................................................... 2a X b Lending of money or other extension of credit? ................................................. 2b X c Furnishing of goods, services, or facilities?................................................... 2c X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)? .............. 2d X e Transfer of any part of its income or assets? .................................................. 2e X 3 Does the organization make grants for scholarships, fellowships, student loans, etc.? (See Note below.) ..... 3 X 4 Do you have a section 403(b) annuity plan for your employees? .................................... 4 J X organization determines that individuals or Note: Attach a statement to explain how the organizations receiving P programs "qualify" to receive payments. grants or loans from it in furtherance of its charitablep gP Y part` Reason for Non -Private Foundation Status (See pages 3 through 6 of the instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 ❑ A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 ❑ A school. Section 170(b)(1)(A)(ii). (Also complete Part V.) 7 ❑ A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 ❑ A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 ❑ A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► 10 ❑ An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a Q An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b ❑ A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 ❑ An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions — subject to certain exceptions, and (2) no more than 331/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 ❑ An organization that is not controlled by any disqualified persons (otherthan foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See page 5 of the instructions.) (a) Name(s) of supported organization(s) (b) Line number from above 268 14 ❑ An organization organized and operated to test for public safety. Section 509(a)(4). (See page 6 of the instructions.) Schedule A (Form 990 or 990-EZ) 2001 STF FED1955F.2 Page 3 Schedule A (Form 990 or 990-EZ) 2001 ParC �V=A Support Schedule (Complete only if you checked a box on line 10, 11, or i1.) use case lil—j—, www•-•-••••••V. Note: You may use the worksheet in the instructions for converting from the accrual to the cash h9method of accounting. 997 (e) Total Calendar ear or fiscal year beginning.in . No- (a) 2000 b) 1999 ( ) 15 Gifts, grants, and contributions received. (Do 8 8, 421 5 2, 3 7 5 5 7, 7 9 2 4 9, 212 2 4 7, 8 0 0 not include unusual grants. See line 28.) 16 Membership fees received ........... . . 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose ...... 18 Gross income from interest, dividends, amounts received from payments on securities loans (section 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30, 1975 . . 19 Net income from unrelated business activities not included in line 18 3 f 278 2, 362 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf. . 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge. 22 Other income. Attach a schedule. Do not include ain or (loss) from sale of capital assets 23 Total of lines 15 through 22... • 24 Line 23 minus line 17 . 91 699 91, 699 5 4 , 7 3 7 5 4 , 7 3 7 5 4 7 1, 9381 1, 7611 9, 339 59,730 50, 973 257, 139 59, 730 50, 973 257, 139 917 5 9 7 510 25 Enter 1 % of line 23 . 26a 5, 14 3 26 27 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24....... ► g (ot her tha n a govern mental t al uni t or 0 oh c e rs n each cont ributed bu to d b 9 0 un t ( an d am P or yo ur r record s st 0 sho w w the na me of Y list b Pr epare e are a Ilt Y it ... P off ..... eded the amount shown in line 26a. Don .. publicly supported organization) whose total gifts for 1997 through 2000 exce 9 4 8 5 7 this list with your return. Enter the total of all these excess amounts .................................... ► 26b r 26c 257,139 c Total support for section 509(a)(1) test: Enter line 24, column (e) ............................. 9 ► 9 d Add: Amounts from column (e) for lines: 18 33 22 26b 9 4 , 8 5 7 ► 26d 104 , 19 6 e Public support (line 26c minus line 26d total) ............................... �............. ► 26e 152,943 f Public support percentage (line 26e (numerator) divided by line 26c (denominator)) .......... ► 26f 5 9. 4 8 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," prepare a list for your records to show the name of, and total amounts received in each year from, each "disqualified person." Do not file this list with your return. Enter the sum of such amounts for each year: (2000) (1999) (1998) (1997) b For any amount included in line 17 that was received from each person (other than "disqualified person"), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (2000) (1999) (1998) (1997 ) c Add: Amounts from column (e) for lines: 15 16 20 21 No.27c and line 27b total pop.27d d Add: Line 27a total . • � ► 27e e Public support (line 27c total minus line 27d total) ........................................ • ............. I 27f f Total support for section 509(a)(2) test: Enter amount from line 23, column (e). .. ► g Public support percentage (line 27e (numerator) divided by line 27f (denominator))........... ► 27 h Investment income percentage (line 18, column (e) (numerator) divided by line 27f (denominator)) .................. ► 27h % 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1997 through 2000, prepare a list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief d description of the nature of the grant. Do not file this list with your return. Do not include these Sgrants Schedule (Foa15. m 9 0 or seo-Ez) 2001 r� STF FED1955F 3 6 Page 4 Schedule A (Form 990 or 990-EZ) 2001 p> Private School Questionnaire (See page 7 °f the ecked thenctions box on line 6 in Part I (To be completed ONLY b schools that ch N 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing instrument, or in a resolution of its governing body 30 Does the organization include a statement of its racially nondiscriminatory e tudenteadm ssnts in lons, l its brochures, catalogues, and other written communications w public dealing with s programs, and scholarships?.....................................ews ........................ . ugh 31 Has the organization publicized its racially nondiscriminatory pol tration period if t haspno solicitation sprogram, l during the period of solicitation for students, or during the re glstratl p in a way that makes the policy known to all parts of the general communityit serves . . • . . If "Yes," please describe; if No, please explain. (if you need more space, attach a separate statement.) 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff? ............ b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? ..................................................... . c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? d Copies of all material used by the organization or on its behalf to solicit contributions? ............... If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: a Students' rights or privileges?............................................................. . b Admissions policies?.................................................................... c Employment of faculty or administrative staff? ................................................. d Scholarships or other financial assistance? ............................... • • • • • • • • • . • • • • • • • • ' ' e Educational policies?.................................................................... f Use of facilities?....................................................................... . g Athletic programs?..................................................................... . h Other extracurricular activities? ......................................... • . • • • . • • . • • . • • • • . If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) 34a Does the organization receive any financial aid or assistance from a governmental agency? .............. b Has the organization's right to such aid ever been revoked or suspended? ............................ If you answered "Yes to either 34a or b, please explain using an attached statement. No 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through ......., A nc; of Rev Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "No," attach an explanation 35 Schedule A (f-orm you or yvu-cz_i v 1 STF FE01955F.4 270 Page 5 Schedule A (Form 990 or 990-EZ) 2001 Part �f J-A' Lobbying Expenditures by Electing Public Charities (See page 9 of the instructions.) To be111111,1 IF 5768) Y b an eligible or anizCheck b ❑ ation that filed if Y Form completed ONLY checked a ked "a" and "limited control" provisions apply. ► Check ► a ❑ if the organization belongs to an affiliated group. (a) (b) Affiliated group To be completed Limits on Lobbying Expenditures totals I for ALL electing (The term "expenditures" means amounts paid or incurred.) 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) .......... 36 37 37 Total lobbying expenditures to influence a legislative body (direct lobbying) ........... 38 38 Total lobbying expenditures (add lines 36 and 37) ............................... 39 Other exempt purpose expenditures • .. • .............. • • . • ........ • expenditures (add lines 38 and 39). ....... .. 40 40 Total exempt purpose Lobbying nontaxable amount. Enter the amount from the following table 41 If the amount on line 40 is -- The lobbying nontaxable am ount is — Not over $500,000 ................ 20% of the amount on line 40 ................. Over $500,000 but not over $1,000,000 .... $100,000 plus 150 of the excess over $5 ,000 41 Over $1,000,000 but not over $1,500,000 ... $175,000 plus 10 % of the excess over $1,000,000 Over $1,500,000 but not over $17,000,000 .. $225,000 plus 5°% of the excess over $1,500,000 Over $17,000,000 ................. $1,000,000 ................... 42 42 42 Grassroots nontaxable amount (enter 25% of line 41) .. • • • • • • • • . • • . • .... • • .. 43 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36 . • • • • • . • . • . • . 44 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line ................ nt on either line 43 or line 44, you must file Form 4720. Caution If there is an amou 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50 on page 11 of the instructions.) Calendar year (or (a) fiscal year beginning in) PP.2001 45 Lobbying nontaxable amount ............. 46 Lobbying ceiling amount (150% of line 45(e)). 47 Total lobbying expenditures ............: . 48 Grassroots nontaxable amount........... . 49 Grassroots ceiling amount (150% of line 48(e; Lobbying Expenditures During 4-Year Averaging Period d e T 2000 1999 1998 Total 50 Grassroots lobbying expenditures......... . pa#8 Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See page 12 of the instructions.) During the year, did the organization attempt to influence national, state or local legislation, including any Yes No Amount attempt to influence public opinion on a legislative matter or referendum, through the use of: a Volunteers ... .................................. b Paid staff or management (Include compensation in expenses reported on lines c through h.) ..... c Media advertisements .... • .........." .. • ...... • .. • ........... d Mailings to members, legislators, or the public ......................................... .......................... e Publications, or published or broadcast statements ..................................... ....................... f Grants to other organizations for lobbying purposes ....................... • . • • • • • • • • • • • • g Direct contact with legislators, their staffs, government officials, or a legislative body ............ r- h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means ......... i Total lobbying expenditures (Add lines c through h.) ......................... • • • • • • • • • • If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying Schedule A (Form 990 ) 2001 STF FE01955F.5 _ nnn .. can_F71 7001 Page 6 . A._aL It_Yomnf cneuuw C r P%kv Information Regarding Transfers To and Transactions and Keiatllons -- 12 f the instructions. N 51 INS rVtV.tt t�v..v.........�....—----...� Organlizatiions (See page o Did the reporting organization directly or indirectly engage in any of the section Si2g with relating to political organoizations bed in section 501(c) of the Code (other than section 501(c)(3) organizations) or ins Yes No a Transfers from the reporting organization to a noncharitable exempt organization of: 51a i (i) Cash........................................................................... aii (i i) Other assets .... . b Other transactions: b i (i) Sales or exchanges of assets with a noncharitable exempt organization : : :::::: : ::: : ::: : . b ii Purchases of assets from a noncharitable exempt organization .... b iii Rental of facilities, equipment, or other assets ................... b iv (iv) Reimbursement arrangements .................. • • • • .. • • • . • ::. b(v) (v) Loans or loan guarantees ................... • • • . • .... • • . • ... b vi (vi) Performance of services or membership or fundraising solicitations ......................... c Sharing of facilities, equipment, mailing lists, other assets, or paid employees ........................ C d If the answer to any of the above is "Yes," complete the following schedule• ln laecleived less than fair market value ways show the fair market value of the goods, other assets, or services given by the reporting organization. If theorganization t on in any transaction or sharing arrangement, show in column (d) the value of the goods, other assets, or services received: (d) (a) (b) (c) Description of transfers, transactions, and sharing arrangements Line no. Amount involvedL Name of noncharitable exempt organization P 52a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527? ............ ► ❑ Yes ❑ No b If "Yes," complete the following schedule: (a) Name of organization (b) Type of organization Description of relationship STF FE01955F 8 Schedule A (Form 990 or Schedule B (Form 990, 990-EZ, or 990-PF) Department of the Treasury -C ..,,, Name of organization Schedule of Contributors Supplementary Information for line 1 of Form 990, 990-EZ and 990-PF (see instructions) r-IMTT"n C nTr- gTSTERS OF THE DESERT OMB No.1545-0047 2001 Employer identification number 33-0683335 B1U rinUtnr'r\.� +-y•� - -- Organization type (check one): Filers of: Section: Form 990 or 990-EZ 7XX 501(c)( 3 ) (enter number) organization [� 4947(a)(1) nonexempt charitable trust not treated as a private foundation [] 527 political organization Form 990-PF ❑ 501(c)(3) exempt private foundation (� 4947(a)(1) nonexempt charitable trust treated as a private foundation [1 501(c)(3) taxable private foundation Check if your organization is covered by the General rule or a Special rule. (Note: Only a section 501(c)(7), (8), or (10) organization can check box(es) for both the General rule and a Special rule — see instructions. General Rule — ❑ For organizations filing Form 990, 990-EZ, or 990-PF that received, during the year, $5,000 or more (in money or property) from any one contributor. (Complete Parts I and II.) Special Rules — For a section 501(c)(3) organization filing Form 990, or Form 990-EZ, that met the 33l/3% support test the ear, a contribution of the greater regulations under vi and received from any one contributor, g Y sections 509(a)(1)/170(b)(1)(A)( ) $5,000 or 2% of the amount on line 1 of these forms. (Complete Parts I and II.) For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from any one contributor, during the year, aggregate contributions or bequests of more than $1,000 for use exclusively for religious, charitable, scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. (Complete Parts I, 11, and 111. [] For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from any one contributor, during the year, some contributions for use exclusively for religious, charitable, etc., purposes, but these contributions did not aggregate to more than $1,000. (If this box is checked, enter here the total contributions that were received during the year for an exclusively religious, charitable, etc., purpose. Do not complete any of the Parts unless the General rule applies to this organization because it received nonexclusively religious, charitable, etc., contributions of $5,,000 or more during the year.)........................................................ les 8 (Form Caution: Organizations that are not covered by the General rule and/or the Sprecr�'a�I�EZ, o� on �infile 1 of the'reForm 990-PF,, to9certify or 990-PF), but they must check the box in the heading of their Form 990, Fo that they do not meet the filing requirements of Schedule B (Form 990, 990-EZ, or 990-PF). Schedule B (Form 990,990 or 990-PF) (2001) ISA STF FED1956F.1 non_o;n 190M) Page 1 to 2 of Part I c.,,ninver identification number Schedule B (Form ayu, u-J- 1 Name of organization n T i' c T -qTFRS OF THE DESERT 33-0683335 B1V btCV1EEL`-- :>F?ar`C` Contributors (See Specific Instructions.) (a) Aggregate contributions No Name, address and ZIP + 4 1 _TENET HEALTHCARE ---------------- -------------- $ 12,500 --------------------------------- (b) (c) (a) Aggregate contributions No. Name, address and ZIP + 4 2 DALE GRIBOW--------------------- --- ---------- $ -------- 6,440 (d) Type of contribution Person Payroll ❑ Noncash ❑ (Complete Part II if there is a noncash contribution.) Type of contribution Person [X� Payroll ❑ Noncash ❑ (Complete Part II if there is a noncash contribution.) -------------------------------- c (a) (b) + 4 and ZIP Aggregate contributions Type of contribution No. Name, address 3 DESERT HSPITALITY_ ASSN _ _ _ _ _ _ _ _ _ _ O _ Payroll Person X❑ ❑ _ _ _ ' $ 6 , 5 0 0 Noncash ❑ -------------------------- (Complete Part llifthere is a noncash contribution.) -------------------------------- (d) (a) (b) ZIP + 4 and Z Aggregate contributions Type of contribution No. Name, address TON/ J _THOMSON J_HtJDDLES----------- Person FT Payroll ❑ _ _ $ 10 , 0 0 0 Noncash ❑ ----------------- ----- --- _ _ _ (Complete Part llifthere is a noncash contribution.) (a1 --------------------------------- (b) and ZIP + 4 (c) Aggregate contributions (d) Type of contribution No. Name, address 5 FAMILY FOUNDATION ----------------------- - - - - -- Person X❑ Payroll ❑ _M_c_DONNELL $ 10, 000 Noncash ❑ ------------------------ (Complete Part llifthere is a noncash contribution.) c (d) (a) (b) + and ZIP 4 Aggregate contributions Type of contribution No. Name, address 6 PARADE CHARITIES ________________ Person rvi Payroll , $ 7 , 5 0 0 Noncash ----------------------- (Complete Part llifthere is - - - - --- - -- anoncash cont4 - ------- - - Schedule a (Form 990, 990-EZ, or 990-PF) (2001) STF FEW 956F.2 Page 2 to 2 of Part I Schedule B (Form 990, 990-EZ, or 990-PF) (2001) Employer identification number Name of organization BIG SISTERS OF THE DESERT 3 3- 0 6 8 3 3 3 5 BIG BROTHERS NEContributors (See Specific Instructions.) (d) (a) (b) 4 (c) Aggregate contributions Type of contribution Name, address and ZIP + No. Person 7 PATRICEL McCARTHY ________- Payroll ❑ --I-IA ' $ 20 000 Noncash ❑ --- ----- ---------- ---'-- - (Complete Part llifthere is -- a noncash contribution.) (a) (b) Aggregate contributions Type of contribution Name, address and ZIP + 4 No. Person ❑ ----------- - - - - - - - - Payroll ❑ - - - - - -- - $ Noncash ❑ --- -----------------'-"" - (Complete Part llifthere is ______ a noncash contribution.) (a) (b) + and ZIP 4 Aggregate contributions Type of contribution No. Name, address Person ❑ ---------------- - - - - - - Payroll ❑ --- - - $ Noncash ❑ - ----- ------------------"" _ (Complete Part llifthere is a noncash contribution.) -------------------------------- (d) (a) (b) ZIP + 4 and Z Aggregate contributions Type of contribution No. Name, address Person ❑ ------------------- - - - - - - Payroll ❑ -- $ Noncash ❑ ---- ---- ----------------'- - (Complete Part llifthere is a noncash contribution.) -------------------------------- (c) (d) (a) and ZIP + 4 Aggregate contributions Type of contribution No. Name, address Person H -------------------- - - - - -- payroll --- - $ Noncash ❑ ---- --------------'-'--- - - (Complete Part llifthere is a noncash contribution.) -------------------------------- (c) (d) (a) (b) and ZIP + 4 Aggregate contributions Type of contribution No. Name, address Person ----------------------- - - - - -- Payroll --- $ Noncash ❑ --- --------------- -------------- (Complete Part llifthere is a noncash contribution.) Schedule B (Form 990, 990-EZ, or 990-PF) (2001) STF FE01956F.3 YEAR California Exempt Organization t' Return FORM 199 2001 Annual Informa ion 30 year 4UU year beginning month J_daY 1 year 2001, and ending month `TUNE daycable box. No For calen der or fiscal y 9 ;.:;;:;:;:;::;;»::::::>:: A Final return? ❑ Yes. Check applicable �,...:F.. t�iriiltkRC .: ..., explanation) - � M dlReorganlzed (attach ez lanatlon California corporation number Federal employer identification number 1771509 33-0683335 Attach Preaddressed Label or See Instructions e ❑ Dissolved ❑ Withdrawn ❑ erge If a box is checked, enter date e B Check forms filed this year: State: El 109 11100 ❑ 100s Federal: ® 990 ❑ 990EZ ❑ 99OT ❑ 990PF ❑ 1041 ❑ 1120H ❑ 1120 C If organization is exempt under R&TC Section 23701d and is a school, public charity, religious organization, or is controlled by a religious operation, check • ❑ Corporation/Organization name DESERT box. see General Instruction F. No filing fee is required.. BIG BROTHERS BIG SISTERS 0 F THE PMB no. D Is this a group filing? See General Instruction M. .......... • Yes ®No Address E Accounting method used ACCRUAL .— n n r- n n u q T_ 4 2 0 0 B ation ® Exempt under Section 23701 d (insert letter) State City r„>a RT _ (-A. 92211 ZIP Code F Type of organlz ❑ IRC Section 4947(a)(1) trust Part I Complete Part I unless not required to file this form. See General Instructions B and C. e 1 Gross sales or receipts from other sources. From Side 2, Part II, line 8 ............e 2 Gross dues and assessments from members and affiliates .... • • • • • • • • • • • • • • • e Receipts 3 Gross contributions, gifts, grants, and similar amounts received. See instructions ....................... ........... and 4 Total gross receipts for filing requirement test. Add line 1 through line 3 e Revenues This line must be completed. If the result is less than $25,000, see General Instructions (Attach check 5 Cost of goods sold ...........................: 6 or money 6 Cost or other basis, and sales expenses of assets sold order here.) 7 Total costs. Add line 5 and line 6 ............................ • • • • • :::... . 8 Total gross income. Subtract line 7 from line 4 ........................... . 9 Total expenses and disbursements. From Side 2, Part Il, line 18 9 from line 8 ......................... Expenses 10 Excess of receipts over expenses and disbursements. Subtract Ilse 4 1 223,8 III Filing fee $10 or $25. See General Instruction F.................................................. • • • • Filing Fee 1 12 Penalty for failure to file on time. See General Instruction L ......................... 13 11 10. 12 • 10.00 113 balance Que. muu 14 If exempt under R&TC Section,(1) participated in any political ca 23701d, has the organization during the year: mpa�yrr �r 4.5 (relating to influence legislation or any ballot measure, or (3) made an election under R&TC Section Se t on023701 d Organizaons lobbying ...... Yes 0 No (2) attempted to 9 y by public charities)? If "Yes," complete and attach form FTB 3509, political articles of incorporation, or bylaws that have not No 15 Did the organization have any changes in its activities, governing instrument, p ❑ Yes ❑X been reported to the Franchise Tax Board? If "Yes," complete an explanation and attach copies of revised documents ❑Yes No P • •. 16 is the organization exempt under R&TC Section 23701 g . ...... . .............. If "Yes," enter amount of gross receipts from nonmember sources $ ......... ❑ Yes ® No 17 Did the organization file Form 100, Form 100S, or Form 109 to report taxable income. If "Yes," enter amount of total income reported $ 7 6 0) 5 6 8 — 2 0 5 0 18 The financial records are in care of HAVEN ACCOUNTING Daytime telephone ( loca ted at 41— 7 0 0 CORPORATE WAY PALM DESERT,,,,,CAles andstat2em6enOts, and to the best of my knowledge and belief, it is true, correct, Under penalties of perjury, I declare that I have examined this return, including accompanying h pr Please and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge. Sign Here Signature of officer Preparer's signature Paid GL N A. PERRY, Preparer's 7 7 7 E. TAHOU I� Use Only Firm's name (or yours, if 110. IF and address PALM SPRINGS/ Date Date CPA Z WAY _ _ 0 0 CA. 92262 00. Title Daytime telephone EChck if Preparer's SSN or PTIN -employed ❑X P 0018 4 315 FEIN ime telephone (7 6 0) 3 2 0— 8 3 6 6 —1 19901104082 Form 199 � 1Side 1 For Privacy Act Notice, get form FTB 1131. STF CAI 1663F.1 ♦ _f ...w eye •s/�01 A+C � te foundations Pant II Organizations with gross receipts of more mat on?See S5,000 aecifclLine Instructions,regaraiess yr all wuii, wo n,w�_ •___.�__ com lete Part II or furnish substitute information. ..... 1 1 Gross sales or receipts from all business activities. See instructions ...................:: 2 2 Interest ................................. .......................... 3 3 Dividends 4 Receipts 5 from 4 Gross rents ................. . Other 5 Gross royalties ..................... • • . • • • • • • ........ 6 Sources 6 Gross amount received from sale of assets ...................................... ......................... M i.s c........ 7 7 Other income. Attach schedule . • .. • . • • • ' • ' ' ' ' .... h I'..na 7 124,451 789 83 1, 699 8 Total gross sales or receipts from other sources. Add line 1 throng Enter here and on Side 1, Part 1, line 1 ............................. " • ........ 9 Contributions, gifts, grants, and similar amounts paid. Attach schedule ........ • . . . • . • • • • . • ' ' ' ' ' . . . . ' ' • ' ' ' ' . 9 10 10 Disbursements to or for members ................................. • • ....... 11 11 Compensation of officers, directors, and trustees. Attach schedule .......................... 12 7` Expenses 12 Other salaries and wages ..... 13 and .... ' ....... ' ......... ' ........ 13 Interest ...... ... . .......... • 14 i Disburse- 14 Taxes ........................................................ ............... 15 ments 15 Rents................................................................................ 16 16 Depreciation and depletion .... • • • • • • .. • ' ' ' ' ... m.............. al ,.pragram. • s.ve s.. F.undra i.s i ng.,. g 17 11 Z 17 Other. Attach schedule .. Add line 9 through line 17. Enter here and on Side 1, Part I, line 9 18 2 0 18 Total expenses and disbursements. End of taxable year 022100 Schedule L Balance Sheets Begmnmg of taxable ear (b) c) (d) e is Assets (a) 67832 87 150 s h................................ 1 Cash .::.:..:...:..:,::..:................... 2 Net accounts rec vable.................. e d u le ....... ' b A tta ch schedule tes ceivable. vale. 3 Net not e sr re et n o s ............................ 4 Inventories I vn a tl on s ....5Federalandstoto90vernment0bI'9 a ch schedule e du le s. Attach estments in other bonds. 6 inve stm en t s 3 1 2 0 41 2 17 e d ul e ....... tt ach schedule Att ' to A e stm e nts in stock. 7 Investments b er of loans) ns umber a e loas (n Mortgage .......:::::.....:::.:::::....:..:::::::::..::::::....... 9 0 th e r m ves m Attach schedule ........ . 20 7 4 0 ::::.::.:.:..:..................... 10 a Depreciable assets .... • • • • • • . ' . ' ' ' ... 20740 9 2 21 11 519 0 0 ( 14 2 3 9 ) 6 5 01 0 0 umulated de reciation .......... b Less acc p ( ::>:«:: 11 Land ............ 660 0 6601 12 Other assets. Attach schedule ............. 83 1 0 9 $ 483 00 et s ........................... 1 3 Total assets and net wort ties h abilities Liab 3 988 8 1 0 co un is ab I e ...................... 14Accounts payable Y an t s ab I e ........ utions, gifts, 0 r grants payable Y d'o ns 15Contrib, s payable. a b le. Attach schedule du le .... 16Bondsandnotes bl e ...................... 17 Mortgages a e s payable 9 9 du le ............ a ch schedule ilt tie s . Attach e r liabilities. 1 8 Other .............. 19Capital Pital stock or principle le fund tach e c on cl II at 'on . lu s. Atach r ' surplus. ital -� or capital P 2 0 P aid n P 79 1 4 3 9 7 4 2 7 tai ne d earnings or in come fund Retained 2 1 900 :,..,.::..,:, ......................,,...... 9 8 4 8 3 0 0 22 Total liabilities and net worth .......... Schedule M-1 Reconciliation of income per books with incomeper returnule L, line 13, column (d), is less than $25,000 Do not com lete this schedule If the amount on ed on bo books this year 7 income recorded Y 1 Net income per books ................. 1 8 2 8 4 not included in this return. 2 Federal income tax • • • ................. Attach schedule ................. • • • . • • over capital gains .... losses o 9charged 3 Excess of capital I p p rn thnot ' retu ' th Deductions is 8 D ed u cti on oks this is co rd ed onbooks 4 In c om en of recorded ' year. against book income this y g year. Attach schedule ................. • • Y Attach schedule ...... . 5 Expenses recorded on books this year not 9 Total. Add line 7 and line 8 .............. . deducted inthis return. Attach schedule ..... ....,:,.:::..:.,:...... .....:........:....::::.......................:................. . 10 Net income per return. ................ 6 Total. Add line 1 through line 5 ................. ...................:;;: ,,.... ..... 18 284 0 0 Subtract line 9 from line 6 ........ ....... . 18 2 8 4 19901204082 Side 2 Form 199 ct 2001 STF CA11663F.2 MAIL TO. Registry of Charitable Trusts P.O. Box 903447 Sacramento, CA 94203.4470 Telephone: (916) 446-2021 WEBSITE ADDRESS: http•llaa ca aov/charities/ 2002 REGISTRATION/RENEWAL FEE REPORT TO ATTORNEY GENERAL OF CALIFORNIA Sections 12681 and Sect, California Go3`1vernment Code CCR ns 311 Failure to submit this report annually no later than four i d months and fifteen esult n the days after the end of the organization's accounting p Y loss of tax exemption and the assessment of a minimum tax of deflned In GovernmengCodeus Interest, and/or fines or filing penalties- as Section 12586.1. RRF-1 EXTENSIONS WILL NOT BE GRANTED Enter State Charity Registration Number, Name, and Address of Organization Below: State Charity Registration Number 100294 BIG BROTHERS BIG SISTERS OF THE DESERT Name of Organization 42-600 COOK ST. 4200B Address (Number and Street) PALM DESERT, CA. 92211 [] Change of address HInitial report Amended report [] Final report Corporate or Organization No. 17 715 0 9 Federal Employer I.D. No. 3 3— 0 6 8 3 3 3 5 City or Town, State and ZIP Code PART A -ACTIVITIES During full accounting period did your gross receipts or total. assets equal $100,000 or Yes No 1. g Your most recent more? X a If the answer is yes, you are required by Title 11 of the California Code of Regulations, §§311 and 312, to attach a check in the amount.of $25.00 to this report. Make check payable to Department of Justice. 2. For your most recent full accounting period (beginning DULY 11 2001 ending DUNE 30, 2002 )list: Gross receipts $ 2 2 3, 870 Total assets $ 98,483 Actual X Estimated PART B - STATEMENTS REGARDING ORGANIZATION DURING THE PERIOD D OF THIS REPORT sheet providing an explanation and Note: If you answer "yes" to any of the questions below, you must attachseparate details for each "yes" response. Please review RRF-1 Instructions for information required. Yes I No 1. During this reporting period, were there any contracts, loans, theaeof therses or her di directly o financial an entity in ions between the organization and any officer, director or trust X which any such officer, director or trustee had any financial interest? 2. During this reporting period, was there any theft, embezzlement, diversion or misuse of the organization's X charitable property or funds? 3. During this reporting period, did nonprogram expenditures exceed at Fast 50% of gross revenues? X 4. During this reporting period, were any organization funds used to pay any penalty, fine or judgment? if you filed a Form 4720 with the Internal Revenue Service, attach a copy. X 5. During this reporting period, were the services of a professional telepd-raiser or hone (.ng counsel used? service provider. X If "yes," provide an attachment listing the name, address, an p number of the 6. During this reporting period, did the organization receive any governmental funding? a d tIf telephone number. n X t attachment listing the name of the agency, mailing address, conta pe , Organization's area code and telephone number (7 6 0) 5 6 8— 3 9 7 7 I declare under penalty of perjury that'I have examined this report, Inclu pa and complete. and to the best of my knowledge and belief, it Is true, correct I A.y Title Dat 17- Signature of authorized officer Printed Name �`' Form ct - RRF-1 (REV. 11/2001) ATTACHMENT 3 il 47-900 PORTOLA AVENUE PALM DESERT, CA 92260 (760) 346-5694 FAX (760) 568-9685 BOARD OF TRUSTEES John L. Farley, Jr.* Chairman Wayne Connor* Vice Chairman Planning E. Eugene Yeager* Vice Chairman Development R. Laurence Spicer* Vice Chairman Finance Mrs. Mary Jane Jenkins* Vice Chairman Special Events W. Curt Ealy Legal Counsel Mrs. Lawrence A. Cone Secretary John T. Schwarzlose* Treasurer Karen Sausman President/CEO Assistant Secretary Mr. Juan Arriola Mrs. Carin Berglars Mrs. Peggy Bernthal Michael Bracken Michael B. Burns Charles L. Callander Buford Crites Mrs. Daphne De Martino Mrs. Robert Engle Mrs. Barbara Filiatreaux Dennis Godecke* Scott Haug Mrs. H. Earl Hoover Mrs.,Sis Jackson Haddon Libby George E. Maas Mrs. Susan McCormick Randy Patton Mrs. Maxine W. Poyas Ms. Tisha Shaski Mrs. B.J. Skilling Sherman A. Smith Mrs. George B. Storer William Tennity Mrs. Frederick G. Wacker, Jr. Doug Walker Mrs. Dorothy L. Weber Lowell Weeks Mrs. Peggy Fouke Wortz Mrs. Carol Wright HONORARY BOARD President Gerald R. Ford Mrs. Betty Ford Bob Hope Mrs. Dolores Hope Mrs. Ruth Applegarth Mrs. Helen Dengler Stanley A. Rosin Lloyd P. Tevis, Jr. THE LIVING DESERT May 12, 2003 City of La Quinta Attn: Dodie Horvitz PO Box 1504 La Quinta, CA 92253-1504 Dear Ms. Horvitz, On behalf of Karen Sausman, President/CEO, the Board of Trustees and the staff of The Living Desert, thank you for your support in these past years as a Business Shareholder. It is your support that has enabled The Living Desert to continue 'to expand our education and conservation programs. We are very excited about the new 18,000-sq. ft. Veterinary and Research Center which is now open for daily tours. Our African Savanna, which is the home for our giraffes and ostriches, opened on November 15I'. Because of your generous support, we are now recognized as one of the top attractions in the Coachella Valley. The Living Desert enjoys an exceptional reputation for our exhibits, community events, animal care, educational programs and wildlife conservation. Our Business and Corporate Members receive customized recognition seen by over 300,000 visitors annually. Your renewal creates a partnership with The Living Desert that has direct local as well as global impact. Please take a moment to look through the enclosed materials, which describes our Membership Program, but also many of our new projects and programs. Please call .me if you would like to arrange a personal riding tour of our grounds to previewthe projects -you will help support.. We invite you to renew your valued membership with The Living Desert. Again, thank you and,I look forward to hearing from you; Neil "4y"lop Director of Sales ND/pj * Executive Committee BUSINESS & C(MPORM I: MI:N1IWKSI III LZI.I'I.v I:() It l"I THE LIVING DESERT 47-900 PORTOLA AVENUE:, I'Al.m DESERT, CA 92260-6156 City of La Quinta Attn: Dodie Horvitz PO Box 1504 La Quinta, CA 92253-1504 05/12/03 2/28/91 Tom)-'s DATE: MOORE RE'It SINC : 3/31 /03 MEMBER EXPIRATION: TN-m: or NN.Nimitsl m, Business Shareholder BENEFITS OF ANNUAL BUSINESS & CORPO- RATE MEMBERSHIP INCLUDE: 1;n:1n, .. mom, PIVIlllnrllIN dl.v 1,11'r,l 411 I I,- / wino OI'-�rl t '264 Keco,alilton as a ron- eerrlcd conttltitttity ntetnbcr, actively involved tit drsrrt editcation and conservation. 4t, Ri-cool171 on /it l I'1' 1.11'l/1ti I II111l,1I I\rl",r/ Sot (e)(j) tat deduction benefits Ov t liYVIllf A/cml'rI'- ;L'II'rard "i Conlplllllentaggitest'passes Sid,stI/PN011 W /0.\'I1111V !�`r �rl;lli;It`I11%'h' Il'-wS t'111'r t`I / ht I f1'lll` 1 ' t U% discount ill the Tortoise ShelyGiftshop and Palo Verde Carden Center is ll Pvwrl• 110tItlf,llIt'll 11114li7l1,:,villlls 0/1 PIO."IdIIIIS ,1111I T11/J/ i'I•4116 *` (nl;lta- /1"ons to "Mmiliel-s Only" evellts 'iy /I11'11,illt`11 l,' I',I1'll,'tI',flr 111 (!'r ,rl►11rr,1i / It'll I -I I Ern rl','ll 4 lrivitatioti to the ottr frnnilal "Cot1lo- rate Party" ''i Re,"o' 111 oit Ill I \'IWII'S, t`!II' ,� I rlill'i'I ,(`li' llfll'�I,'lll'1 Free or reducrd admission to participating Zoos, aparittins and gar- dens tit the United States. h',1vd if1111 1`I�llllltrl'1' ,`�tl�t`rtlfliFt/l'� iii �I- i\�'.\I VIP I.I:\I.iII�, \` \\I II. AS c t `i0\11,/11) I'l Ilk lt"...PI I \"I 1 01% I I \1 I I I 1\'1 i)l; \I \ 1 Io\; —(�t �. ; -I ��. i 0o I ATTAC E T MEMBERSHIP APPLICATION MEMBERE--H1P CATEGORIES I�IISINFSS M1:PII'I KS III": BLI5incsi R11-01CI-s $250 BLISInc%S Im-cstor $500 El Bw;inc.ss Shareholders $1.o0o COItt' m,vi-I: I` 1l r\IrrItt�r III'` • cl Corpol-.Irc I:nCrcj)l'cncur $2,500 Corporate Advocate •:• $ 5.000 Corpor.tte Guardian + $ 1 omoo) CJ Corpor;,rc Stewardship + $25-000 PAYABLE TO TI-1I1 LIVING [)I:S[:RT' (I I:\It( 11. I t ) '•.I 1. (circle one AmF)tic:,\\t ENPRI:SS Nks rI:ItC,vt1) Disco% u. VISA DINERS CLUB CART) No. �l SIGNAWRI: I:XI'. I ).111. II11 I 1\ro. 111`.II,I-PwI I11',II,I I- I'I\'. WII1 2 THE LIVING DESERT Wildlife & Botanical Park 47-900 Portola Avenue Palm Desert, CA 92260 (760) 346-5694 i To: City of La Quinta Attn: Dodie Horvitz PO Box 1504 LA Quinta, CA 92253-1504 INVOICE NO: CP 2-2 DATE: May 12, 2003 DATE CORPORATE MEMBER Corporate Business Shareholder Membership RENEWAL DATE MEMBER SINCE AMOUNT 5/12103 3131103 2128191 $1, 000. 00 TOTAL DUE: Please make your checks payable to The Living Desert and mail to the attention of Scotty Dunlop. If you have any questions concerning this invoice, please call Membership or Scotty Dunlop (760) 346-5694. THANK YOUI r)O2 ATTACHMENT 4 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR OW5"Ot Name of Organization: LA QUINTA VFW POST 855 Amount Requested: IN -KIND SERVICES ONLY: MONTHLY USE OF L.n. SENIOR CENTER Contact Person: POST COMMANDER JOHN G. FLECK Mailing Address: 48-425 VIA SOLANA City: LA QUINTA State: CA Zip Code: 92253-2279 Phone No.: (760) 771-2544 501(c)3 Taxpayer I.D. Number: 91-2095974 Date Submitted: JULY 10, 2003 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 3 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1 . What is the overall purpose or goal of your organization? Veterans Patriotic, Fraternal & Service Organization. Serves the needs o an services to U.S. eterans who serve in overseas assignments, Plus their dependents. Also performs 'Community Service through Patriotism and participation in local education and Memorial events in La Quinta et andCorthprograms. Coachella Valley. Support to local Jr. ROTC and Ca Sponsor "Voice of Democracy" and"Patriots Pen" Essay Contests at local schools. 2. How long has your organization been in existence? 3 Years Months 3. Describe in general the activities or services of your organization: Inform and educate eligible Veterans concerning available benefits from all levels of Government Support local and regional Patriotic events such as Memorial Day and Veterans Day.Visitation with hospitalized veterans. Sponsor programs at local schools, such as Voice of Democracy✓ and Patriot's Pen Essay Competition. Support LOHS Jr. ROTC and CA Cadet Corps at-1ocal schools. 4. How many people does your organization currently serve? No. of Youth No. of Adults 50 No. of Seniors 95% 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults 55 No. of Seniors 95/ 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults 65% No. of Seniors 65/ 7. How many paid employees/volunteers does your organization employ? Full time employees NONE Part time employees NONE Volunteers ALL ! 8. Describe how your organization is managed and governed. All VFW Posts are managed and governed in accordance with established Rules, Regulations, Procedures, and By -Laws promulgated by the VFV1 National and State Headquarters Organizations. n04 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Mr. Jack Fleck Commander 48-425 Via Solana, L.n. 771-2544 Mr. Robert Tyler (Quartermaster 44-215 Villeta Drive, L.O.345-2116 Mr. Jacques Abels, Judge Advocate, P.O.B. 1416 LA. 564-4368 Mr. Joe Mulleneaux, Trustee 80-105 Vista Grande, L.O. 347-4069 10. What is your annual schedule of events, and during what months does your organization operate? Operation: Year-round Regular Meetings: 1st Wednesday evening of each Month. Other special events - as scheduled: Buddy Poppy Distribution - Memorial Day and Veterans -Day. Scholarship Dinner. 1 1 . Do you charge admission, membership fee, dues, etc.? X_Yes No If yes, please describe: Post 855 dues are $30 per year for Annual Members. $19.00 of this goes to pay National, State, and District dues. Life Members pay a one-time initiation fee, the amount of which varies with their age at the time of joining. 12. What are your other sources of revenue for this funding year? Source Amount Distribution of Buddy Poppies: Approximately $1500 annually for the Relief Fund. Scholarship Dinner(s): Approximately $1000 annually for the Scholarship Fund Member donations to the VFW National Home for Children: Approx. $600 annually. Total Needed $ In -Kind only (Sr. Center use fees) Total Received $ Balance $ 0w 13. Amount of money requested from the City of La Quinta? $ In -Kind only. Once -a -month use of the Senior Center for about 1-1/2 hours per meting. 14. Has your organization been funded by the City of La Quinta previously. X-Yes No If yes, when FY 2001-02 & 2002-03 Amount received In -Kind Use Fees 15. Please provide the name and address of the bank in which the organization's funds are kept: Downer S & L Assn., La Quinta Branch, 78-435 Highway 111, La Quinta, CA 92253 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: John G . Fleck vct ('omrnand r Robert T. Tyler Post Quartermaster Jacques Abels Post Judge Advocate 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. Statements dated: 1-04-03, 4-04-03, 5-03-03, & 6-04-03. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The requested In -Kind Grant will enable Post 855 to continue holding its monthly meetings at the L.Q. Sr. Center. Meetings typically last from 7:00 PM he to 8:-0 PM, with 10 to 15 minutes before and after each meeting for getinring and set-up activities. Approximately 10 to 15 members attend each me g NOTE: As shown on the enclosed Trustees' Report of Audit, dated 6-30-03, the bulk of the Post's funds are allocated to three Reserved Funds, as follows: Post Relief Fund; Post Scholarship fund; and the VFW National Home Fund. This leaves only limited funding available for Post operations. The VFW By -Laws requi' that Post meetings be held in the City in which the Post is chartered. At present, there are no viable venues available in La Quinta, except the Sr. Center. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. The primary beneficiaries of the requeste brand will hP the mPmhPrchin of La Ouinta VF14 Post 855, who reside in La quinta and the surrounding communities. The secondary beneficiaries will be the various local Veterans and their dependents who may be in need, plus students enrolled in La (uinta Schools at all levels, who participate in the Jr. ROTC and CCC programs or who participate in the Voice of Democracy and Patriots Pen Essay Contests.. Additional beneficiaries are the needy children who reside in the VFW National Home for Children, in Eton Rapids, MI, who are supported by donations from all VFW Posts. 20. Attach a copy of your Program Operating Budget for the current year. None has been established as yet. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. La QuTnta VFW Post operates under a Master Form 99.0 granted to the VFW California Headquarters Department in Sacramento, CA. 297 003361 003361 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 01-04-2003 PREVIOUS STATEMENT DATE 12-04-2002 PAGE 1 When you're buying or refinancing you can count Since on1 s for LOW mates, convenient locations and friendly service. home buying and refinancing possible for folks like you. While rates are still low, apply online at downeysavings.com, or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 12-04-2002........... SUMMARY OF TRANSACTIONS ON THIS STATEMENT 36.50 2 DEPOSITS AND OTHER CREDITS TOTALING ......................... INTEREST PAID THIS STATEMENT PERIOD .............:••••••••••• .00 0 CHECKS AND 0 OTHER DEBITS TOTALING ...............••••••••• .00- N STATEMENT BALANCE. ............. $3,190.66 ENDI G ............... .. DEPOSITS AND OTHER CREDITS DATE DATE AMOUNT POSTED AMOUNT POSTED 12-10 25.00 OTHER CREDITS Vfw Of The Us Prenote 12-05 11.50 DAILY BALANCE DATE AMOUNT DATE AMOUNT 12-05 3,165.66 12-10 3,190.66 Find us on the Web at http://www.downeysavings.com UU-1q/-I UUJ LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 04-04-2003 PREVIOUS STATEMENT DATE 03-04-2003 PAGE 1 When you're buying or refinancing you can count on us for LOW rates, convenient locations and friendly service. Since 1957, we've made home buying and refinancing possible for folks like you. While rates are still low, apply online at downeysavings.com, or call your branch at (760) 564-6661. i CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST $.00 i PREVIOUS STATEMENT BALANCE 03-04-2003................................... $2,313.43 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 3 DEPOSITS AND OTHER CREDITS TOTALING ......................... 251.50 INTEREST PAID THIS STATEMENT PERIOD ......................... 00 3 CHECKS AND 0 OTHER DEBITS TOTALING ......................... -------------- 72.39- j ENDING STATEMENT BALANCE ................................................ $2,492.54 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 03-18 30.00 04-03 210.00 OTHER CREDITS Vfw Of The Us Prenote 03-05 11.50 CHECKS A-11D OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 326 03-24 21.44 331* 03-31 37.50 327 03-24 13.45 * Gap in check sequence LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 05-03-2003 PREVIOUS STATEMENT DATE 04-04-2003 PAGE 1 When you're buying or refinancing you can count on us for LOW rates, convenient locations and friendly service. Since 1957, we've made home buying and refinancing possible for folks like you. While rates are still low, apply online at downeysavings.com, or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5302929-1 YEAR-TO-DATE INTEREST $.00 PREVIOUS STATEMENT BALANCE 04-04-2003................................. $2,492.54 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 3 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,710.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 4 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 108.00- -------------- ENDING STATEMENT BALANCE ............................................... $4,094.54 DEPOSITS AND OTHER CREDITS DATE DATE POSTED AMOUNT POSTED AMOUNT 04-14 241.00 04-28 769.00 04-21 700.00 CHECKS AND OTHER DEBITS CHECK DATE CHECK DATE NUMBER PAID AMOUNT NUMBER PAID AMOUNT 328 04-14 23.00 330 04-14 10.00 329 04-14 25.00 332* 04-17 50.00 * Gap in check sequence DAILY BALANCE DATE AMOUNT DATE AMOUNT 04-14 2,675.54 04-21 3,325.54 04-17 2,625.54 04-28 4,094.54 Find us on the Web at http://www.downeysavings.com n 10 LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 VFW LA QUINTA POST 855 44-215 VILLETA DR LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 06-04-2003 PREVIOUS STATEMENT DATE 05-03-2003 PAGE 1 When you're buying or refinancing you can count on us for LOW rates, convenient locations and friendly service. Since 1957, we've made home buying and refinancing possible for folks like you. While rates are still low, apply online at downeysavings.com, or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 1. 36-5302929-1 YEAR-TO-DATE INTEREST $.00 ; PREVIOUS STATEMENT BALANCE 05-03-2003................................. $4,094.54 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 3 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,037.50 INTEREST PAID THIS STATEMENT PERIOD ......................... .00 13 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 1,578_02_ ----- ENDING STATEMENT BALANCE ................................................ $3,554.02 DEPOSITS AND OTHER CREDITS DATE POSTED AMOUNT 05-09 106.00 OTHER CREDITS Vfw Of The Us Prenote CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID AMOUNT DATE POSTED AMOUNT 05-27 920.00 05-07 11.50 CHECK DATE NUMBER PAID AMOUNT 334 05-06 320.79 344 345 05-29 05-19 10.00 13.00 335 338* 05-12 05-13 11.50 9.14 346 05-20 100.78 339 05-22 250.00 347 05-23 37.00 340 05-23 250.00 348 349 05-22 06-03 8.30 56.01 341 05-30 500.00 343* 05-19 11.50 * Gap in check sequence 91 .., "sue TRUSTEES' REPORT OF AUDIT of The Books and Records of the Quartermaster and Adjutant of (utstricttCounty Council/P De No.} artment of California for the Fiscal Quarter ending �� --- - �00.3 P Apt' or tl -1 to {une 30 July 1 to Sept. 30 Oct 1 to Dec. 31 FISCAL QUARTERS: Ian 1 to March 31 Net Cas glances Receipts Expenditures Net Cash Balance< FUNDS: at Beginning of During Quarter 1 Z During Quarter 13 End of Quarter 1 0. Quarter 11 1. National and Department Dues (Per Capita Tax) 2 Admission or Application Fees (Department) 3. Post General Fund 4. Post Relief Fund (Poppy Profits, Donations, etc.) S. Post Dues Reserve Fund (See Sec. 218, Manual of Procedure) 6. Post Home or Building Fund (Including Savings but Not Real Estate) 7. Post Canteen or Club Fund S. Other N a t i n n a l H nmp — cholarship Fun 9. Bonds and Investments Not Credited to funds 14. TOTALS:I s 2,224 I54 s 3,225L 5 _L__ OPERATIONS d payroll deductions been made?nts been made to the proper State r l agencies this quarter? xes been collected and paid? ployees bonded? Amount of outstanding bills Value of Real Estate S Amount of liability insurance S Owed on Mortgages and Loans $ Value of Personal Property S Amount of Property Insurance $ 15. 28 02_ s3 822 7, RECONCILIATION OF FUND BALANCES Checking Account Balance $ 3.822-- less Outstanding Checks _ S 3 ,822.0L Actual Balance Savings Account Balance 120.00 Cash on Hand s 3 �942 • Q2 Total Bonds and Investments (cost value) $, 942.OZ Total 18. TRUSTEES' AND COMMANDER'S CERTIFICATE OF AUDIT Date .It-1-1 Y i --' 20 Q3_ � lima _ This is to certify that we (or quaNfied accountants) have audited the books and records of the Adjutant and Quartermaster of Posf� ' a (DistrictlCounty Council/Post No.) for the Fiscal Quarter ending J u n e 3 0 , 200 31 accordance of the National By -Laws and that this Report is a true and correct statement thereof to the best of our knowledge and belief. All Vouchers and Checks have been examined and found to be properly approved and checks prop count signed: Trustee Post Quartermaster Rn h (? Y' T T v P r ( Signed: f�iame} Trustee 44-215 V i l l eta Drive Signed: Trustee La Quint Signed: (Address) ( in This is to certify that the Office of the Quartermaster is bonded with pppartment the amount of $ 000 - 00 until u 20 —a". Q" I'd that this Audit is c7 1ctly made out to the best of my knowledge and belief. Signed: NOTE: f=ornerd Original (Blue) COPY to your Department ttuartermaster - See .i� J,__� + v Commarttlr � ohn � . F1 ec . 9 4 ;tons on reverse side of both Yellow and Blue Copies. f� No. 4214.! ATTACHMENT %' CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR 2003/04 Name of Organization:, Soroptimist International of La Quinta/Coachella ValleX Amount Requested: $4,070.00 Contact Person Anita Z nesco. President Mailing Address: P.O. Box 1081 City- La QuinQuinta State: California Zip Code: 92253 Phone No.: 760-360-4698 fax: 760-200-4695 501(c)3 Taxpayer I.D. Number: 33-0054832 Date Submitted: July 15.2003 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. '93 COMMUNITY SERVICES GRANT APPLICATION 1Must. be typed) 1 . What is the overall purpose or goal of your organization? 3OROPTIMIST INTERNATIONAL is a worldwide organization for women in management and professions working through service projects to advance human rights and the status of women. 2. How long has your organization been in existence? 1 -7 Years Months 3. Describe in general the activities or services of your organization: e f hemicall de endant women - $2000 in scholarships to high school seniors going on to r— -n l p-ge „S150Q to HOW Foundation ( rape crisis)-.- see attached page 4. How many people does your organization currently serve? We provide programs of service to Youth, Adults, Seniors in La No. of Youth No. of Adults No. of Seniors Quinta 5. How many people do you intend to serve during this Fiscal Year? Any individuals in the area matching our programs of service. No. of Youth No. of Adults No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? Any individuals in the area matching our programs of service No. of Youth No. of Adults No. of Seniors 7. How many paid employees/volunteers does your organization employ? All voluntary membership Full time employeesPert time employees �0 Volunteers_ all 8. Describe how your organization is managed and governed. Governed by a Board of Directors: President,2 Vice Presidents, Secretary, Treasuer, 2 Directors 294 i' { CONTINUED: 3. Describe activitJSs-and services: $1000 to La Quinta Boys and Girls Club $1000 to Women's Opportunity Award $500 to Val Skinner Breast Cancer Foundation Birthday cakes monthly for Senior Center, Holiday gift certificates for food, Easter baskets 9. Please provide information on your Executive Board members or contact person: Name T Home Address Phone Anita Zanesco President 443-665 Pisces Court 760-360-4698 Bermuda Dunes, 92201 Mary Kay Berlier Secretary 45-747 Verba Santa Dr 760-836-0013 Palm Desert, 92260 `rain Soreboe Treasurer 77-955 Calle Arroba 760360-4698 La Quinta, 92253 10. What is your annual schedule of events, and during what months does your organization operate? Weekly meetings September through June - 7:30 to 8.30 am, Tuesday 1 1. Do you charge admission, membership fee, dues, etc.? X Yes No If yes, please describe: Membership dues $100.00 per year - Weekly meeting fee $5.00 per week. 12. What are your other sources of revenue for this funding year? Source A= Major fund raiser - Golf Tournament $8,000.00 Women of Distinction Luncheon $1,000.00 Total Needed $. 4,070. 37 meetings per year at $110. per meeting Total Received S Balance $. 4,010 13. Amount of money requested from the City of La Quinta? $ 4,010.00 14. 15. Has your organization been funded by the City of La Quinta previously? X Yes No If yes, when 2002-2003 Amount received $4,010.00 Please provide the name and address of the bank in which the organization's funds are kept: Downey Savings and Loan - La Quinta, California 16, Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Anita Zanesco Tain Soreboe Mary Kay Berlier President Treasurer Secretary 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account, 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. We are in need of a place to meet weekly in La Quinta. By providing a place for us to meet, we can continue to provide our programs of service to this community. 297 19. Coal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. soroptimist is a service organization benefiting the local community. By providing a place for us to meet, we can continue to provide our programs of service and community outreach. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. .98 Short Form Form 990-EZ Return of Organization Exempt from Income Tax Under Section 501(c), 527, or 4947(aXl) of the Internal Revenue Code (except black lung benefit trust or private foundation) ► For organizations with gross receipts less than $100,000 and total assets less th n $250 000 at the end of the year. Department of the Treasury a Internal Revenue Service ► The organization may have to use a copy of this return to satisfy state reporting requirements A For the 2001 calendar ear or tax ear beginning_7 / 01 2001 and endin B Check 6 applicable: C Address change uiseI s SOROPTIMIST INTERNATIONAL OF LA QUINTA Name change Iabd or P . 0 . BOX 1081 PPrint or Initial return 5Na• LA QUINTA, CA 92253 Final return sp�cifk instruc- OMB No. 1545.1150 2001 6/30 ,20 02 D Employ*r Id*ntificaltion Number 33-0054832 E Telephone Number 760) 360-4698 Amended return tions ► F Enter 4-di it GEN Application pending G Accounting method: X Cash Accrual •Section 501(cx3) organizations and 4947(axl) nonexempt charitable trusts Other(specify)► must attach a completed Schedule A Form 990 or 990-E H Check ► IX I if the organization is not Web site: ► N / A required to attach Schedule B (Form 990, J Organization t e check or one — X 501 c 4 } (Insert no. 49 0(a) 1 or 527 990-EZ, or 990-PF). K Check ► if the organization's gross receipts are normally not more than $25,000, The organization need not file a return with the IRS; but if the organization received a Form 990 Package in the mail, it should file a return without financial data. Some states require a complete return. L Add lines 5b, 6b, and 7b, to line 9 to determine gross receipts; if $100,000 or more, file Form 990 r $ 28,893. insteadof Form 990-EZ................................................................................ . E nd Chan es in Net Assets or Fund Balances see instructions ..: r1eve"yet x enses a 1 Contributions, gifts, grants, and similar amounts received .......................................... • . • 1 11735. 5,275. 2 Program service revenue including government fees and contracts ................................... • • 2 3 4,577. 3 Membership dues and assessments.................................................. • . • • • • • • • • • • 4 51. 4Investment income ..................................................... ... ................... 5a 5a Gross amount from sale of assets other than inventory .................... b Less: cost or other basis and sales expenses ............................. 5 b 5 e R c Gain or (loss) from sale of assets other than inventory (line 5a less line 5b) (attach schedule) ........................... E77 6 Special events and activities (attach schedule): SEE STATEMENT 1�` I{' N a Gross revenue (not including $ of contributions E reported on line 1)....................... ...................... . 6a 17 255 y.,.....,.., i. [-6-bi 13 137 b Less: direct expenses other than fundraising expenses .................... 6c 4 118. c Net income or (loss) from special events and activities (line 6a less line 6b) ............................ 7a Gross sales of inventory, less returns and allowances... • .......... • ...... 7a b Less: cost of goods sold ................................................ 7 b�� 7c c Gross profit or (loss) from sales of inventory (line 7a less line 7b)...................................... 8 Other revenue (describe ► 0- 9 15,756. 9 Total revenue add lines 1, 2, 3, 4 5c, 6c, 7c, and 8) . ........... .... .............. .. SEE..STATEMENT..2...... 10 9,553. 10 Grants and similar amounts paid (attach schedule)........................ 11 Benefits paid to or for members ............................. ..................................... 11 12 x12 Salaries, other compensation, and employee benefits ....................... ......................... 13 460. E 13 Professional fees and other payments to independent contractors ............................... . ..... S 14 Occupancy, rent, utilities, and maintenance ........................................... . .. • . • . • • . • . • . 14 15 347. e S 9 P 9 PP 5................................................... 15 Printing, publications, postage, and shipping 16 15 904. 16 Other expenses (describe ► SEE STATEMENT 3 ).... 17 26,264. 17 Total expenses add lines 10 through 16 18 -10, 508. 18 Excess or (deficit) for the year (line 9 less line 17).................................................. s 19 Net assets or fund balances at beginning of year (from line 27, column (A)) (must agree with end -of -year g 15,995. E E T figure reported on prior year's return) ................... . ............................ 20 Other changes in net assets or fund balances (attach explanation).........SEE..S.T.ATEMENT..4...... • • • . . 20 1566 . s 21 Net assets or fund balances at end of year combine lines 18 through 20 ........................... 21 7,053. '� ''? Balance Sheets — If total assets on line 25, column (B) are $250,000 or more file Form 990 instead of Form 990-EZ. (See instructions) A Beginning of year 15,995. 221 B End of year 7,053. 22 Cash, savings, and investments................................................... 23 23 Land and buildings...... ................................ ......................... 24 24 Other assets (describe ► )...... .. . • . • . • . • • • • . 15995. 25 7053. 25 Total assets ...................................................... .............. 0 . 26 0 . 26 27 Total liabilities (describe 1,). • I • . • .. • ....... . Net assets or fund balances line 27 of column (BI must agree with line 21 .......... 15,995. 27 7 05>3 BAA For Paperwork Reduction Act Notice, see the separate instructions. TEEA9512L 12/31/01 Form 990-EZ (2a0) M OF LA UINTA 33-0054832 Page 2 Form 990-EZ 2001 SOROPTIMIST INTERNATIONAL Statement of Pro ram Service Accomplishments see instructions What is the organization's primary exempt purpose? pp describe theaserviices provided, the number ofperssons benefited,niza or otherprelle ant Information for each oqps7n c ear and concise manner, r r.nr•9 r'Y1 +i+l0 Expenses (Required for 501(c)(3) and (4) organizations and 4947(a)(1) trusts; optional for others. 28 --------------------------------------------------- ----------------------------------- Grants $------------ 28a 29 ------- -------------------------------------- ----------------------------------- (Grants $ — _ — — — — —— 29a 30___________________________________----_—_--_ ----------------------------------- Grants $ — — -- — ) 30a 31 Other program services attach schedule .......................... 32 Tot ai ro ram service expenses add lines 28a through 31 a ................. iii� List of Officers Directors Trustees and KeyEm (B) Title and average (A} Name and address hours per week devoted to position SEE 57ATEM0T 6 _--________— . ..(Grants- $ I31 a • ...... • • • .. • • • • • • • • 32 to ees List each one even if not compensated. I (C) Compensation (if (D) Contributions to and not paid, enter -0-.) employee deferred compensation 0 0. See instructions.) (E) Expense account and other allowances 0 l; Other Information Note the attachment re uirement in the instructions SEE STATEMENT 7 Yes No 33 Did the organization engage in any activity not previously reported to the IRS? If 'Yes,' attach a detailed description X of each activity ............................................. ....... ........ o . ed . copy of the changes .. . 34 Were any changes made to the organizing or governing documents but not reported to the IRS? If 'Yes,' attach a confformecopy of ...... . 35 If the organization had income from business activities, such as those reported on lines 2, 6, and 7 (among others), but not reported on Form 990-T, attach a statement explaining your reason for not reporting the income on Form 990-T........................... a Did the organization have unrelated business gross income of $1,000 or more or 6033(e) notice, reporting, and proxy tax requirements?. : _ N A b if 'Yes,' has it filed a tax return on Form 990-T for this year? ........... • .......... • 36 Was there a liquidation, dissolution, termination, or substantial contraction during the year? (If 'Yes,' attach a statement.).......... . 37a Enter amount of political expenditures, direct or indirect, as described in the instructions....... 37a 0 b Did the organization file Form 1120-POL for this year? ........ • ......... • • . • . • , • X ...i i E, ��. 3$a Did the organization borrow from, or make any loans to, any officer, director, trustee, or key employee or were any such loans X ...•.............. made in a prior year and still unpaid at the start of the period covered by this return ........... • • N/A b If 'Yes,' attach the schedule specified in the Line 38 instructions and enter the amount involved ...................... 38b 39 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 9....... 39a N / A l b Gross receipts, included on line 9, for public use of club facilities.... • .............. • ... , • • • . • • • 39b N/A y •.: P 40 a 501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under. N / A Section 4911 ► N / A ; Section 4912 ► N / A ;Section 4955 ► b 501(c)(3) and (4) organizations, Did the organization engage in any Section 4958 excess benefit transaction f during the year or did It become aware of an excess benefit transaction X from a prior year? if 'Yes,' attach an explanation .................. • • .. • ..... * 0. e Amount of tax imposed on organization managers or disqualified persons during the year under 4912, 4955, and 4958..... ............... 0 d Enter: Amount of tax on line 40c, above, reimbursed by the organization .... ............................. • . . 41 List the states with which a copy of this return is filed ► NONE Telephone no. ► 760) 360 - 4698 42 The books are incareof ► ANITA ZANESCO ZIP ► 92253 Locatedat► 43-665 PISCES COURT, LA QUINTA CA 43 Section 4947(a)(1) nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 — Check here.. .......... ► N / A and enter the amount of tax-exempt interest received or accrued duringthe tax year ................... . 43 N/A nd ments, and to he Under penalties of peri ury' l Declarationt I pave examined (other than officer) i is based on accompanying Ip nyi aticheduies aon of preptee has any knotty edgst of my knowledge and belief, it is true, correct, and complete. e Please AN I TA Z AN E S C O Sign TREASURER Here Paid Pre- MaIlse Only BAA Signature of Officer Date � Type or Print Name and Tine Date % Check if F ��a�. sf. Preparer's , � employed Signature Firm's name (o( G . H I L E. A., IN yours if self am loyed), S.CALLE ENCI LIA, STE . 1 zp+wand _ PIM7�PRINGSA 92262 or PTIN (see tion EIN ► 1 -53 6) VV 7/ r.) Phone no. - (7602 323- j TEEA9512l- 12/31lot Form990• 1) 2001 FEDERAL STATEMENTS PAGE 1 SOROPTIMIST INTERNATIONAL OF LA QUINTA 33-0054832 STATEMENT 1 FORM 990-EZ, PART I, LINE 6 NET INCOME (LOSS) FROM SPECIAL EVENTS LESS LESS NET GROSS CONTRI- GROSS FDPRFCNS� INCOME 0 SPECIAL EVENTS RECEIPTS ;�O GOLF TOURNMENT 17l255. 0. 17,255. 13 137. 4 118. TOTALS 1 5 0 17, 2 5 , 137 s 18 STATEMENT 2 FORM 990-EZ, PART I, LINE 10 GRANTS AND SIMILAR AMOUNTS PAID �A H GRANTS AND ALLULAIIUN�t DONEE'S NAME: VAL SKINNER BREAST CANCER AMOUNT GIVEN: DONEE'S NAME: HOUSE OF HOPE AMOUNT GIVEN: DONEE'S NAME: SANCTUARY FOR FAMILIES AMOUNT GIVEN: DONEE'S NAME: N. WILLOUGHBY AWARD AMOUNT GIVEN: DONEE'S NAME: J. MELKASIAN SCHOLARSHIP AMOUNT GIVEN: DONEE'S NAME: ANGELA SUMLER AMOUNT GIVEN: DONEE'S NAME: C.V. BOYS & GIRLS CLUB AMOUNT GIVEN: DONEE'S NAME: LA QUINTA SENIOR CENTER AMOUNT GIVEN: T OF WELLNESS FOUNDATION $ 500. $ 2,253. $ 200. $ 1,000. $ 1,000. $ 1,000. $ 2,000. $ 100. DONEE'S NAME: HARVES $ 1,500. AMOUNT GIVEN: TOTAL CASH GRANTS AND ALLOCATIONS 9753. TOTAL GRANTS AND ALLOCATIONS 9 553. TOTAL GRANTS AND SIMILAR AMOUNTS PAID 9,5� 3 12001 FEDERAL STATEMENTS PAGE 2 SOROPTIMIST INTERNATIONAL OF LA QUINTA STATEMENT 3 FORM 990-EZ, PART I, LINE 16 OTHER EXPENSES CHAMBER MEMBERSHIP............................................................................. COMMITTEES................................ I ........ .........,.,.,........ ........,........ CONFERENCES, CONVENTIONS, AND MEETINGS ............... . ..... . ........ .... . . . DUES & NEW MEMBER FEES .......... . ...... HUMAN RIGHTS / STATUS ............................. .................... ..................... INTERNATIONAL GOODWILL ..... . ... . .... ........... .............. , . ............ . ... MEETINGS AND SEMINARS ....................... .................................................. NEWCLUB FUNDING ............................................... SENIOR BD CAKES.................................................................................. S I & S I A PROJECTS ................................................................. SUPPLIES................................................... ............... TELEPHONE................................................ ...................... VIOLET RICHARDSON AWARD ..... . ...... .................................................. . WOMEN' S OPPORTUNITY AWARD ............. . TOTAL STATEMENT 4 LINE 20 FORM 990-EZ, PART I, OTHER CHANGES IN NET ASSETS OR FUND BALANCES 33-0054832 $ 100. 790. 3,679. 2,997. 3,590. 75. 1,382. 20. 183. 575. 386. 127. 1,000. 1 000. 15. 04. FUND BALANCE ADUSTMENT........... ............................................ . TOTAL STATEMENT 5 FORM 990-EZ, PART III ORGANIZATION'S PRIMARY EXEMPT PURPOSE PROVIDED FUNDS FOR VARIOUS YOUTH, HUMAN RESOURCES, HEALTH AND EDUCATION WORLDWIDE CHARITY ORGANIZATIONS. STATEMENT 6 FORM 990-EZ, PART IV LIST OF OFFICERS, DIRECTORS, TRUSTEES, AND KEY EMPLOYEES TITLE AND CONTRI- EXPENSE AVERAGE HOURS COMPEN- BUTION TO ACCOUNT/ AN MSS _ R W K DE]LOTED 5ATION - EBP & DC_ OTHER -- LANA SHERMAN PRESIDENT $ 0. $ 0. $ 0. 43-376 COOK CT. # 113 NONE PALM DESERT, CA 92211 JOYCE COOPER VICE PRESIDENT 75-805 ALTA MIRA NONE INDIAN WELLS, CA 92210 0. 0. 0. 30Z 85 2001 FEDERAL STATEMENTS PAGE 3 SOROPTIMIST INTERNATIONAL OF LA QUINTA STATEMENT 6 (CONTINUED) FORM 990-EZ, PART IV LIST OF OFFICERS, DIRECTORS, TRUSTEES, AND KEY EMPLOYEES 33-0054832 TITLE AND CONTRI- EXPENSE AVERAGE HOURS COMPEN- BUTION TO ACCOUNT/ WEFK DEVOTED SATION_EBP & DC QTHER NAME AND ADDRESS _PER 0. $ 0. $ 0. ANITA ZANESCO TREASURER 43-665 PISCES CT NONE LA QUINTA, CA 92253 TERRI CROSS SECRETARY 0. 0. 0. 79-531 PORT ROYAL NONE BERMUDA DUNES, CA 92201 BEVERLY MONTGOMERY DIRECTOR 0. 0. 0. 78-483 CALLE HUERTA NONE LA QUINTA, CA 92253 INGE VORDERWINKLER DIRECTOR 0. 0. 0. 77-405 MISSOURI NONE PALM DESERT, CA 92211 _!0. TOTAL 0. ��`� 37- STATEMENT 7 FORM 990-EZ9 PART V REGARDING TRANSFERS ASSOCIATED WITH PERSONAL BENEFIT CONTRACTS (A) DID THE ORGANIZATION, DURING THE YEAR, RECEIVE ANY FUNDS, DIRECTLY OR INDIRECTLY, TO PAY PREMIUMS ON A PERSONAL BENEFIT CONTRACT? ........................... (B) DID THE ORGANIZATION, DURING THE YEAR, PAY PREMIUMS, DIRECTLY OR INDIRECTLY, ON A PERSONAL BENEFIT CONTRACT? .................................................. NO 30% SOROPTIMIST INTERNATIONAL OF LA QUINTA - COACHELLA VALLEY PROPOSED BUDGET FOR JULY 1, 2003 THRU JUNE 30,2004 GENERAL FUND Income Membership income Meeting fees (28 X 5 X 15) 2,100 Member dues (18 regular X $100) 11800 Life member dues (3 x $50) 150 New member dues (2 x $100)) 200 New member fees (2 X $30) 60 Total Other income Every member projects (18 X $25) 450 Brags 250 Fundraisers 1,500 Raffles 100 Total Total Income Expenses Committee Expense Recruitment and Retention 300 Public Relations 150 Program and meeting 150 Installation 100 Amenities 100 Total Conferences And Conventions Si Convention Attendance (4 years) 500 SIA Convention Attendance (2 years) 500 GWR Spring Conference 1,500 Fall Meeting - District 2 300 SIA Convention fee 100 Total Conferences and Conventions Membership Expense Club Insurance 50 SIA Dues (18 X 48.82) (incl. pennies) 879 GWR Dues (18 X 21) 378 New member - SIA (2) 98 New member - GWR (2) 42 4,310 2,300 6.610 :ii 2,900 3 4,t- 8 1 ' Life members combined 3X33 99 1,546 Total membership expense Club Overhead 128 S I Valley Phone Charges 86 SIA Materials (SOLT) 200 Presidents Expense Presidents Retreat (June) 145 100 GWR Office Supplies, etc. 20 GWR New Club Fur inCommerce dues 100 La Quinta Chambe 285 CPA Tax Preparation {Gems} 300 1,378 Newsletter Total club overhead 8,610 _ Total Expenses SOROPTIMIST INTERNATIONAL OF LA QUiNTA - COACHELLA VALLEY PROPOSED BUDGET FOR JULY 1, 2003 THRU JUNE 30, 2004 SERVICE Income Major fund raiser Other income Interest Total Expenses Health Val Skinner Breast Cancer House of Hope (200 per month) House of Hope shower (Jan.) Total Education Naomi Willoughby Scholarship Environment Economic and Social Development Boys and Girls Club Programing Other Total Human Rights / Status of Women Legislative Advocacy Women of Distiction Luncheon Girls Time Total International Goodwill / Understanding Soroptimist Identifying Projects S I project S I A Program Committee Womens opportunity Award Violet Richardson Award Total Uncommitted funds Total Expenses 7,000 1,000 25 500 2,000 250 1,000 100 500 300 150 150 275 100 50 350 1,000 1,000 300 8,025 2,750 1,000 100 W:i• 575 100 2,400 300 8,025 - S9 P_01 LA VINTA BRANCH DOWNEY SAVINGS STATEMENT DAVE i 78-435 HIGHWAY Ill �--, J,A► QUTNTA CA 92253 ].3-31-2002 DATE PREVIOUS � PHONE 76C-56?�,-6661STATEMENTSTATEMENT 11-30-2002 $A,GE 1 SOROPTTMIST INTL OF LA QUiNTA/CV PO Sox 1081 — LA QUINTA CA 12253 I when you'ra buying or reflnanc4ag Yau cart count an us for LOW rates, convenient locationa and friendly service.. Since 1957, we've made hama buying and reginat'lcing possible for folks like you. wade rates are still low, apply online at dawns savings.com, or call your branch at (760) 564-6661. CHZCXIZNG ACCOUNT NUMBER 36-5300008-0 YEAR-TO-DATE IN'.CrR28T $$ • �2 THTERRST EARNER $.58 ANNUAL PERMKTAGU YXZLD EARNED .25� PREVIOUS STATEMENT BALANCE 11-30-2002................. $2, 599.55 SUNwJARY OF TRANSACTIONS ON THIS STATEMENT 5 DEPOSITS AND OTHER CRSDTTS TOTALTNG ......................... 860.00 INTEREST PAID THIS STATEMENT PERIOD-- ....,...........,,. .Sg ' 3 CHECKS .AND 0 07HER DEBITS TOTI4LINa ........................ 597.00- &NDZNU STATEMENT BALANCE ............................................... $2,860.13 DEPOSITS XND 0'i99k CREDITS DATE POSTED AMOUN77 DATE POSTED .AN o t" ' 1.2-16 2400 'f J,2-26 55. 00 -/ 12-16 326:00�f 1,,?-20 170.00 j OTHER CREDITS Check Reversal 3040 (Correction) 12-10 285,00 Interest 12-3? .58 CHECKS AND 0=99 DEBITS CHECK DATE CHECK OATS NUMBER PAXD AMOUNT NUMBER PAID AMOUNT 3040 12-09 285.00 3044* 12-20 285.00 3U41 12-16 21.00 `! * Gap in check sequence 307 C DOWNEY LA QUZnA BRANCIi SAVINGS ? $ W 4 3 5 H TdKMX 3,11 — STATEMIai�T pA�CF TEA QUTt�1TA CA 922a3 �- 09y30-2003 PHC?NE 76 0 ^ CA - 2 53 PREVIOUS STATEMENT 0 3- 31.2 0 0 3 PAGE 1 SOROPTIMIST INTLr OF LA QUINT.A./CV _ PO BOX 1081 .�. LA QUI NTH# CA 92253 when you're buying or refinancing YOU can COUnt: On ua for Low rates, convenient laaatlons and friendly aarvieo. Sidon 1957, WS vO Maas home buying and refinancing poesiblO for folks 1yyXA you. While rates are aor,e*11 youLrr'+branchiat (760) ne at 564-6663,gs.co�n, i f C'.I�ECKIi�d ACG"C�T bTOM9ER � 6 ; 65Q0008 � 0 SAL FERCENTA�ED'lCSELD� EREST 19TEREST EARNED ARNED $ 2 , 21% PREVIOUS STATEMENT BALANCE 03,31-2003....__.._........ .. ••••• St;MMARY OF TRAN5.A.CTI ONS ON THIS STATEMENT DEPOSTTS AND onER CREDITS TOTALING ..... ................... 2 25 INTEREST PAID THIS STATEMENT PERIOD..... .,:.........,a._... .S5 7 CHECKS AND 0 OTHER DEBITS TOTALING ................. . ENDING STATEMENT BALANCE............_......... -- ............,...... S'},226,07 DAVOBTTS AND OTHER CRZVXT9 DATE POSTED 04-CZ 04-C1 04-Cl 04-07 04-07 OTHER CREDITS r Interest CHECKS AND QTKZR PSSTTS CHECK DATE NUMBER PAID 3054 Q4-n2 3057* 04-02 3055 Obi -1 f 30S9 04-00 DATE AMOUNT POSTED 'MOUNT 2010D 04-23 115.00 9.OD 04 r23 42,00 8100 04-29 30.00 74.00 04.29 227,25 100.00 C14-30 •5� CH'SCI, DATE AMOUNT NUMBER PAID AMO1 TNT 11-39 3060 04-2.0 986.15 18.00 3061 04-21 14.78 S1.0D 3062 04-29 21.50 27.00 * C-ap in check sequence LA QUINTA SR.MCH 78-435 HTOMWAY 11I LA QUINTA CA 92253 PHONE 760-564-6661 SOROPVTMIST INTL OF LA QUINTA/CV PO BOX 1082 LA QUINTA CA 92253 VOWNEX AVJLVj1,,- S TATAMENT DA.'E PREVIOUS STATOMEN" DATE 04-30-2003 PAGE 1 When you're guying or refinancing you can count on us for Low rate$, convenient leaabloaa sula t rivndly 8arv+ile $lace 19S'Y , we ve rse home buylrg and refinancing P000 26 for Zolka lika yvu. j While rates are still low, apply online at downeIoavings.cvm. or call Your breach at (740) 56 -6662. YRAR-TO-DATS INWREST C"C�CTNG ACCo� WMIC t 36-5300009-0 f INTEREST SARNSD $ . 67 ANAL paRCXNT#%.QE YIELD RA Efl PREVIOUS STATEMENT BALANCE 04-30-2001— .............. SUMKApy OP TRANSACTIONS ON T141S STATEMENT 4 DEPOSITS AND OTHER CREDITS TOTALING ..................�*..... 2�5+5Q.p0 s7 PgRIOD.......... ..... • + INTEREST PAID THIS STATEMENT• • • ' ' ' 93- '"` 5 CHECKS AND 0 OTHER DEBITS TOTALING, ........•... ....... ---.--- "' a,A,S,A'NL'E.------... ...... ., $a,S21.81 ENDING 6TA'P8M1�1� ....... . .. . .... . _. 1 DEPOSITS AND OTHER CREDITS POSTED AMOUNT posTED AMOt�N'� ' 05-13 540.00 05-24 05-26 ISO.00 ..35 0+0 V 05-24 835.00 OTHER CREDITS 05-31 ' 67 Interest _..,.. CSMCES AliD OT OR DHaTTS CHECK DATE NtMER PAID AMOUNT CHECK NUMBER DATE PAID AMOUNT 3056 05-28 23.00 3065 3066 05-07 05.12 13.50 22.50 3063* 05-15 S2.50 3064 05-09 53.33 f i Gap in check sequez0e f i .....�. ,......� _ 3 0 - LA QUINTA BRANCH 78-435 HIGHWAY III LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY Z)AVINGS STATEMENT DATE 06-30-2003 PREVIOUS STATEMENT DATE 05-31-2003 PAGE 1 When you're buying or refinancing you can count on us for LOW rates, convenient locations and friendly service. Since 1957, we've made home buying and refinancing possible for folks likeou. While rates are still low, apply online at downeysaviyyngs.coa, or call your branch at (760) 564-6661. CHECKING.78 ACCOUNT NUMBER 36-5300008-0 YEAR-TO-DATE INTEREST $3.21% INTEREST EARNED $.83 ANNUAL PERCENTAGE YIELD EARNED PREVIOUS STATEMENT BALANCE 05-31-2003................................. $5,621.91 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 7 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,331.00 INTEREST PAID THIS STATEMENT PERIOD ......................... .83 16 CHECKS AND 0 OTHER DEBITS TOTALING ........................ 2,839.11- ENDING STATEMENT BALANCE ............................................... - $4,114.63 DEPOSITS AND OTHER CREDITS DATE POSTED 06-16 06-16 06-16 06-16 OTHER CREDITS Interest CHECKS AND OTHER DEBITS CHECK DATE NUMBER PAID 3067 06-04 3068 06-17 3069 06-11 3070 06-03 3072* 06-11 3073 06-13 3074 06-17 AMOUNT 550.00 29.00 235.00 400.00 AMOUNT 247.50 750.00 200.00 25.00 250.00 50.00 100.00 DATE POSTED 06-20 06-23 06-26 06-30 CHECK NUMBER 3075 3076 3077 3079* 3080 3081 3084* DATE PAID 06-18 06-23 06-17 06-20 06-20 06-20 06-24 AMOUNT 65.00 15.00 37.00 AMOUNT 207.76 334.70 400.00 81.97 35.38 18.29 6.55 r)i P. 02 ' p 7 LA QUINTA BRANCH DOWNEY SA4iIN��4� T- 5 Tbft�RAx i 1 STATFmm OATS LA QtIINiTA CA92253 12-11-�2002 pHO�fE 76D-564-5�61 PREVIOUS STATEMENT AATa� 11-30-2002 PAGE 1 SOROPTIMIST IYI'L OF LA QUINTA/CV .� . PO Box 1081 ---w-- L,Ak QVINTA CA 92253 I When you're buying or refi.nanciZ9 You Gari count on u� for �Oov races 1. 57, wQ'Ve made conveniett locations and friendly service. Since buying and rafinaveing F09e•ibls for folks lake YQui ha�ne j1hilm rates are still law, apply online at d0wn4Y8av ng9 • eem, or call, your branch It (760) 564-6661. ACCOUNT NOMBS]t 36 - 53 017 2 0 - S YEAR.'r0 -RATE 1�ii'rE�tE3T 23 24$ 1 CRSCXIWG INTERZ8T EARNED $2 .42 ANIMAL PjIRCENwXQ$ YIELD NARNRD Sl0,�$9.58 I PREVIOUS STATEMENT BAL,,ANCE 11-30-2O02....... —............. ....,,.,... SUMMARY OF TRANSACTIONS ON THIS STATEMENT 7 nEPOSI S AND OTHER CREDITS TOTAL+ING......................... 8,21�,00 INTEREST PAID THIS STATEMENT PERIOD ............. •A.,........ Z 42 i .. 7 CHECKS AND 0 OT99R DEBITS TOTALTNa ....................... . $10,419.84 ENDING STATEENT BALANSCE M .................. ..........,.....,,..,.... DEPOSTTS AND OTHER CREDITS 1 I A7B aSTED DATE .AN!OLTN'I' POSTED AMOUNT 12-05 1, 755 00 "� 12-7.6 600.00 500140 12-09 12-09 1,950.00 2- 1 2,750.00 ! 2-20 600.00 6 0 . 08 v O'THzR CREDIT'S TT i 7. 2 cAjCXS AND OTHER DEBITS I CHECK DATE NUMBER PAID CHECK DATE AMOUNT' NUMBER PAID AMOUNT 600 12 ;,1 100.00 605 12-1$ 1,000.00 606 12�1$ 3,450.00 1,559.77 6JZ* 12-1 603 12-12 1,000.00 607 12-19 77.39 604 12-12 11000,00 * Cap iD check sevience 311 P,01 r%^� Cn5. .1095 LA OUTNTA RRANCH 7Q-43� HIGHWAY' 111 LEA QUINT,A, CA 92253 PHONE 760-564-6661 SOROFTIMIST INTL OF LA QUINTA/CV - i PO BOX 1081 — - i LA QUINTA GA 92253 DOWNEY STATEMOT DATE 04-30-2003 PREVIOUS STATVIENT DATE 03�31-2003 PAGE 1 �q ier� you're buying car refiftancing you, dan count an us for LOW ratON, i eonvsni0l�t i3OCstiOnB and friendly servicO- $3ACe �,�5'�, we've made homa buyino and refinancing pcsgible for balks like ou while rates are still low, apply dine at dow 6 s6661gs,Com, or gall your branch at i _—r._,....,.._ CHUCKING ACCOUNT N�7MB8bi 3 & - 53 017 2 $ - 5 yS?iR-TO-�DATS INTEREST $t, , 21.9► INTRR991 EARUSRD $1.30 ANNUAL PERCENTAGE Y1MLD EA,RVED PREVIOUS STATEMBNT BALANCE SU1+�tt tX OF TkMSACTIONS ON '7 WI S STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALING— " ................ INTERRS T PAID THIS STATBKENT .....•.". 1.38 6 CHECKS AND 0 OTHER DEBITS TOTALING.,...,., ENDING STATEMENT BALANCE......, ............° I DEPOSITS AND OTHER CREDITS DATE PAST' !D AMOUNT DATE POSTED MOUNT 04-29 180.00 OTHER CREDITS 04 -50 .1.313 interest I CAUCKE JWX) QTHER DUVITS ... ♦ CHECK NUMEE R Plar b AMOUNT CHECK NUMBER DATE PAID i iNt3 Uh�'� 621 04-16 3SO-00 625* 626 04-23 04-23 1,004,0� 1,000.QJ 622 04-29 623 04-16 200.00 50.00 627 04-24 500 ,0, * Gap in check sequence I V A 1 1 1! L V V V •L 'T • mi l . V V . i v. +v v P. 01 DOV��'� EY SAVING LA UINTA, BRANCH 57ATEMENT LATE LA QUxNTA CA 92253 05-31-2fl03 PREVIOUS STATE PHONE 760-554-6561 NMEN'T DP,�TF` j 04-30-2001 PAGE 1 SOROPTIK97` INTL OF LA OUINTA/COI PO BOX 1081 - LA QuINTA CA 92253 When you're buying or refinancing You can count on us for Low rates, Canveonient 10CatiOAS =d friendly sorvice. since 1997, we've 0440 home buying and retf,n=a Ciftg Possible for folks like YOu- While rate�e Ar`e stilor cail yaapply auchi�t (?60w5d4�8661�s,cam. G C INd xCCOtri�T NMER 3 6-$ 3 017 2 6- 5 'YW-TO-DATZ INTSREST $7 , 72 fNTERRST �AR1Ri�t} $ . 88 A AL H>BRcxVTAGE YIELD MAA2l0ED . 21 PREVIOUS STATEMENT BALANCE 041-3d-20d3_._....,......... .. — , ......... 65, 9+52.,34 SiUNMPRY OF T'PANSACTTONS ON THIS STATEMENT 1 DEPOSITS AND OTHER CREDITS TOTALING ..... • ..... A , , \ ........ A \ r INTEREST PAID THIS STATEMENT PERIOD...... ................... 8Q I 5 CHECKS AND 0 OTHER DEBITS TOTALIVGA..............AA..... ENDING STATEMENT BALANCE.. .. ......... S4 036.2Z 1 DEPOSXTS AND OVHNR C92DITS DATE DATE POSTED .AMOUNT POSTED �ou�vT 05-24 20,00 OTHER CREDITS Interest �05 3 7. 819 CHECK DATE NUMBER PAID AMOUNT 624 0548 75.00 628* 05-12 500,00 629 05-14 200.00 I.-- , . "t CHECK WCE A[7IJ'C NUMBER PAID 63I* 05-27 20d.OrJ 632 05-15 Gap in check sequence i-- r^"* LA QUINTA BRANCH 78-435 HIGHWAY 111 LA QUINTA CA 92253 PHONE 760-564-6661 SOROPTIMIST INTL OF LA QUINTA/CV PO BOX 1081 LA QUINTA CA 92253 DOWNEY SAVINGS STATEMENT DATE 0 6- 3 0- 2 0 0 3 PREVIOUS STATEMENT DATE 05-31-2003 PAGE 1 When you're buying or refinancing you can count con1 s for LOOK mates, convenient locations and frien�sihla forly efolks like You - while buying and refinancing possible at doMnaysavings.com, while rates are still low, apply or call your branch at (760) 564-6661. CHECKING ACCOUNT NUMBER 36-5301728-5 YEAR-TO-DATE JNTSRSST $8.35 INTEREST EARNED $.63 ANNUAL PERCENTAGZ YIELD EARNED PREVIOUS STATEMENT BALANCE 05-31-2003................................. $4,088.21 SUMMARY OF TRANSACTIONS ON THIS STATEMENT 4 DEPOSITS AND OTHER CREDITS TOTALING ......................... 1,906.55 INTEREST PAID THIS STATEMENT PERIOD ......................... .63 5 CHECKS AND 0 OTHER DEBITS TOTALING ........................ ----- 1,015_55-------- ENDING STATEMENT BALANCE ............................................... $4,979.84 DEPOSITS AND OTHER CREDITS DATE AMOUNT DATE POSTED AMOUNT POSTED 06-16 750.00 06-23 6.55 06-16 150.00 OTHER CREDITS Trnsfer Frm Sv -Ifiteregt 3699069864 06-30 06-40 1,000.00 CHECKS AND OTHER DEBITS CHECK DATE AMOUNT CHECK NUMBER DATE PAID AMOUNT NUMBER PAID 633 06-03 171.69 636 639* 06-16 06-18 90.00 53.86 634 06-04 200.00 635 06-03 500.00 * Gap in check sequence 14 KATHY KARSTENS Area Director Email: Pkpanthr@aol.com Special ulgmpirs Southern CDiifornia Desert ATTACHMENT 6 Mr. Tom Genovese, City Manager March 25, 2003 City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 (760) 343-1722 Fax: (760) 343-0788 Dear Mr. Genovese, We realize that the current tight fiscal times caused by September 11 `h and more recently the war in Iraq has disrupted the everyday lives of all of us. The volunteers for Special Olympics realize that funds were never readily available before these events and now budgets are tighter than ever. Yet the participants of Special Olympics need to continue trying to do the things that more fortunate people take for granted —sports competition. The purpose of this letter is to request funding for the Desert Special Olympics Program Special Olympics is the world's largest program of sports training and athletic competition for children and adults with mental retardation. Because of our work, the world has been able to see the courage, dedication, dignity and worth of people who had once been considered incapable of contributing to society. Special Olympics compete with other worthwhile tax exempt charities in the Coachella Valley and although we have a modest budget for this terrific program, we are finding it increasingly difficult to raise funds for our athletes. Currently we receive donations from various cities and corporations in the desert. We have sponsored golf tourneys, T-shirt sales and countless other small fund raising activities but we cannot sustain a reliable funding source for our programs. Desert Special Olympics sponsors hundreds of athletes for our local meets and activities around the Southland. Although we use volunteers, we desperately need funds for printing, transportation, uniforms, awards and office supplies. Please consider our request for S3`to help us with our current budget. Your help is critical to keep our programs viable in our Desert community. If you require more information, please send me the proper forms to make our funding request. Thank you. Sincerely, K y K tens, Area Director 3 I %003 Created by the Joseph P. Kennedy, Jr. Foundation 23 Authorized and Accredited by Special Olympics International for the Benefits of Citizens with Mental Retardation U7/ 14/ 1777 L1. CJt lOCJJ`fJC too Hmm CIYICI�f fC1JCJ _rHt7G VC 07/ 23/ 2003 09* 05 17F301771131 LW �ma�wrc1 t T �•v �.,.. CITY OF LA QUINTA gVPLIGTiQN FOP COMMUNITY SERVICES GRANT FISCAL YEAR, Name of Orprfizetion'. AMown°t Reque ted content PerWn; 0-r i-e Mauiry Addre¢t�• a ' r Phione. NO.. 7 50.1 is)-3 ToxPW9f t .0. Nut,bet: {sty i7 App11,0e00ns wits tece#ue cgrtsiderstion without disaIRninaxion bapsoise of rare, color, religion, -eev, ages. ngitional origin or disa�blilt . v V 7/ 1 G/ 1 777 41 . V f f OVJYJV f DO HRR CIY I GRr"1'\1-JL�1 I "%AL- V r r .car 4CIVJ 01:.0D t .r b7541 f d44%14 r4~ ti . COMMUNITY SERVICES GRANT APPLICATION (Must bwtyped) What is the overall pcorpaae or goal of your organization? 4, ION --socj, JL?�A- F j► � Z - How long hA* your orgenization been in .exiatence? :35 Years Months. 3. Deseriba in goneral the activities or vervim of your organization; 4. Hbw m. any Wpts dues your organization .ourrontly xervs? . .e NQ. o€ Youth�.2_5 lox Qf Adutts, r10 No, of Sens 5. HOW tong people do you Intend to serve during this Fisml Year? No, -of Ywuth /40 -No. of Axlultlr 1 t a Igo. Qi Saniars $. 'How many peEvpte sarved -this Tiscal Yee! will be La 'auinta resid'onts? f4a. of YourNo. of AdWts NQ, of Se"iors I � 7. How mdny paid +emp1ayo0s3vr01'unt8eer$ .does .your organization .*rnploy? Full time sr,,nploVibe e loft tima -employees 0 vblunt**rt 0 8. Describe how your organization is rnaneged and governed. 4y c S,.? oy_4 C.-41 C 317 I�. 0 HKK tf`i I CKrKt�tS ,:!_a4 u r «r.eueza v-1; t7o ri231 Lip! LX,i*VgAy1 IT tlr-KVik�c- 9. 'Ree$* provide infor-mation on your Executive eoard mernbars or contact person: Imams ! d2m Addime V4j, -01- k� I z., C-� �� - C L R -.k2k blr�"CA s- Cul 10, What is. your manual schedule of eventa, and during what months does your orgenlratico operate? 1,1. Do you charge admission, membership fso, .due►&, ,etc.? lies No If y6*, plea** decor": 12. What are your other sources of revenue for this funding yaer? lid, Total Needed S �i Total Received 5_ :5100(q 0 -t8 05/ i 2/ 1955 21; 07 7bU3430 r 88 AKK LN i tKr-K rAUt WD V 4t v,u d r P1:1 r r �rd sax LU laLlfhT►DUi''I.I I Y ac.t-,v✓ sr- nwr I_IW 14. -Arnour,vt of money requeated tram the City of La Ouints7 $ �� Has your organization been funded by the My of La Quinis previously? Yes No if yosr. wtwn Amount received:;x t Please. pmylCle the nerne and addreee of the bank in which the organizatioWs funds are �. 1$. Plearse ,provide the name and title of those individuals authorized to sign on the organization's eccavnt (must provide of l.east two individusis); 'NSM.. Ot Title.: 17. Please provide, as an attachment, copies of tho I"t three months bank atetemetITS as well as the last year's'Decamber band, statement of the orgaoizstion's checking and eavirgs account. NmW $Mwwnt, Cleady and plainly state the specific, detailed reason or need for the reguestod funds and how thew funds will be used, It awarded. Is J III f�I1111IlOMlrrr--w.rw�i *i11 11 iY / `„ k C • i ' I Ed 'S Ir �R -MM 319 09/12/1999_ 21_07 7603430788W�� Internal Reuentm SwAue ARK ENTERPRISES E)eparytent of tN Tr*ssury HAVE I J U,.,.,'U Date - d um 2Gx 2000 Special Olympia SpMem Catifo0a, InC. % Ri tiafd L. wankiAS 0074 Bristol Pky, Ste. 100 Culver City. CA 902W66U Bear Sir gr madam: F. 0. Box 2508 CincAnab.OH 45201 person to Contact: Sheila Schr�rm 31-02836 Customer ir.:e Reprosentafive 'dog Frge Telephone Number; 0:09 iqm. WOAQ R-av Ieai 87--82'9-5500 Fax Nun*or. 513-263-3756 fusel ldentWIcat+on Nymb er: 95-4530460 ' This letter is In MPQr" tv your request fOr a copy of your aWntmWn's a ietermlrEd.on letWr. This letter v4,t( take the puss of fe copy you requested. quc records "sate de.teerrmnatleut latr Issueg in May Z la@8 Thin dasalftcWivn was based on the as5rumpffon thgt your c%w_ n's opemWns MUM Wnlinw* aJ StOted In the appilcaVrut. 1f Y;Pur pa ttaWn'S SoUfM Of SUPPor, or Us OA r. ms°ftd of o rations, or purpo$e:s hay* ohef1ged, f1qa, tot us kmw so"can conskW elect of the OhQVe on tit'@ exempt stews and foundation status of y6ur omentzeum Your orgmitation is requM to Me Farm M, ReWrrt Of OfOeNztttzori ExOMM ttom tnexme,T;K'Duly if h Bross r*C its each ya �+iEre nottnetty cno�r�a _ a ret�uc� is gain , %f rrrust ba fi#aii by tfre 15th 'lay of Ma titth'rriott t saber t1iM eYs`Y�++�ry�/dMMoi # ti Q '# ian'sA�an+nv ria� ur }�.�. erivd. Thre 1 i�rny sarsl We penally ofv'r'iN v tF•�rn�f^ �f�t/Ml�p iYhi�i i�W� i� �� iSit�� iii}�i �Se�A a�tJl taus* for Me delay. AN exempt OManlra3Wn$ (Wl"s Wcllicatly excluded) are Ilabte for twins under the FodWW 1»r8nCe GonMtOm Act (sow sec,uft s)-0" remunera a Of$100 vt.falons pall"eao amp" dur"a. calendar year. your orlanlzWon is not tlabte for the -tax (Mposed under` the Federal #.hrercaplOYMAnt Two Act (f UTA). Organizaftons that are not private foundation$ we not subject to the OXOSO taxes under Chapter 4z of me Code,. However, these wganazeUorrs are not autvrna►t;OW y eft other €0erat excise taxes. DQRors may deduct woWbutons to your vrgardxatlon; OF, pf+mvilftd In seWon 170 of the Code. Sequesta< lep*s, devises, tmns%cs, o'r Vit•to use sere ueeductitAo for f eierarl +ate and, + grft tax puWses if they meet Mo applicable pm4isWaS of secOns 2055, 21M, and 2= of +fie Code. fro 09/ 12/ 1999 21: 07 76034307@8 ARK ENTERFRISES 07/z3/ zklw libels 1,1; 44L Ytti .r�,v+ca•rvary ... �..., .-- -- - -- PAGE 12 SPECIAL OLYMPlCS SO. CALIFORNIA CHECK IREGISTER-M$ERT FOR THE -MOAT! 1 OF OUN6 Oete check ttttmbor AMDUM DapasKarcredtto so acm Cas 4won � 62�. so.ou 0,70&44 06JO 01 M2 911.53 8;biAm 05OM3 820u "N 8.M -37 ,0,295.37 vsn2iv� E204 ,oa 717 7103 8= 6m� QW17M 8= 194.00 i'A7.37 (}8d^?71m 8Z7 17GA6 7.204121 owl y 3 82M 194,90 21 8,�21 M TJ03 QW7003 Me MD 1".00 wCoz 8, a1 05117/03 6211 161,00 6.444Z IAW(- st Der ?W 4212 181 M 8,483.21 8,M.0 06117M $213 V0.75 s,-W-46 Qm7m M 4 70A0: 5�qq4.11 0611703 W7M 8215 F 'te 151,37 9.dlf 5,95Z w 08MT= 1,000.00 6,852.03 OVANM 'Crunmfvf to 2,838AD 4,114.42 060ow 0,Sa 4,114,62 q,rtt�tez . ;.1'4�t.ia2 4,114,82 4,114,92 4,114,62 4,11r4.6Z 4y114,62 �a w rX&st*"dkv GhQ6kJ; 632.E M2.00 321 09/ 12i 1'999 21' 07 7603430788 ARK EN I EH Kl�jt'6 07123jZoioa rAUt i1 SPECIAL OLYMP€Ca Ot C'ALIFORNIA QHF-CK RF.GMTE.R-t)4=4VRF Fbit'TN4r Mo-M OF M0 DOW r41+ x nma"r AM904 p�ts�aur� C.taeecks 4?spgvWargd#s 00 �i�er.c4p'�ork9, t, 0%v03 $106 17 Do ae GWIM3 $197 175AI 90 % d181' IM tiWQ=3 8198 also 135,13 dit,7v .7r 8170,04 46JOB103 250.00 0,958,98 05m 5w 05r2wa'J V�Ii7�VyY� 820 t ,ti �41 Y` 4 i 7 7.! V 6,'8177.34 8.625% 64 o �roa �.eo 8,62&44 0,CQG 44 O,QGA4 6,CDA4 ;ntvresi 8,625.44 8,SM.44 O3 W-44 tl,t928,srG $T5M44 4W44 OXA44 8,4t.44 8,4'9X 44 B'm 44 6,6Z.+44 $,Q6.44 8,628.44 8,W&4'4 8,W.44 stww. 1 s 09/ 12/ 1999 21: 07 7603430788 ARK , DIFFERFRISES QT/ 23/20134 WM 13 ; ;'o te" � Yu� � va•svv -- — - — _ . FACE 10 SPECIAL OLYM€ ICS SO. CALIFORNIA CHECK RCGISTER•QEDF.RT FOR ,rHe MONTH OF AFFUL 2M am Ghee 00mWtt AMU* 't8 218 D4mv03 GoX= t 3 81 u 2,3T0.45 ppub j3 12,621.29 040 0144 0407103 7r cx t0 C�la3a U4A4 92�.00 3QD�0 tY#�U$fP3 041101'li3 8t6£s 166.00 04M=3 0184 in.i8 (W10M 8187 637-80 04100 04mom Olga sln l eb.00 2W.W gf�4$a1 2*Xo 1 3.01 W11A73 0+1/?3iO3 stet 168.00 1p,3J7,Q1 04T1a'11Ct3 04122X3 sit* 3193 1s1:07 14144 tiI,�DOa.at1 8194 1 t#B.M 04r.2m 04ri2m d1 w 80.E 1.63 9,75$W o4mom 9706,90 9,r3s59D a,lf*,W a,766M 9,75:so 9,7WV0 7 Q4Ufteidksg Cwto 6192 ?s7 v SM 14104 0194 160.00 W,7'1 M 321 Ll : u f f GQ,.�4.Je' (�3b _ _ _ filSt`•. GiY I CICr![l 7G�� I-fiL7C r_i 7 SPECIAL OLYMPICS SO.-,ALIFORNIA c4ECK Reowot-DEIZE T FoR Ti41w Mom OF o9c:9M9ER !,302. p pat1?l01�' CrirWX pmmt;ea Amoul CNp%viWitr9dlts 1'J�B Arsele DescAption 40,7W,60 SIM q '3.7 14�.O 13Mg1�3 12112w S77D 4�36 3863AO 1fl,334-14 g= 8172 z,�.= 12. mm 12m •-V V> 70 An interest 12,730��k 12,,73C3.� 12,75'O.�i 4 Z,73Q'6Q 12,730.60 12,T3c�w 12730.60 17,73kA0 1�R,730.60 1�,730,60 1217N.40 14mo,8o u,M.60 12,rXA 12,7'30.w 12 7W.80 softo om l"o Ghoak9 6165 2�4 00 s1W 5i3l i 3w,l 1 dy/ I•e/Iy':�y 11: d( raa:�gdu rdb "KK tN I tK.P K1 ��- c,r�c�r�oa000cyc�ooc7�caomca©oi 04 a r• 00000OC;00c0 0 0CD0 c vo0oorN o! N G G C9GC?Oa��L�CC700 r34dO OdOC+dO! d! 4) i 9 98 -7 N V � N ry RD LIJ " in �,o '�' �c7o :� V 47c7000O and Oa^.O L OC7Q( 1".�'( a s r Q a uu 0 0 oocvci000raCpc:;iC?C�a)oao001 CN l Ci rij LU Vj m LU (L Q U lib V) C V T 4) CY p2S C C G R 7 d� y m 4 .� G.) O ¢zooU0aWW Homo w-Qj 00CLCLw�a � 2r� Jy/ 1'1/ 1 �y'j 21 : 6 ( l bU,jq-: O : db iAKK tN t tttl-�ibLD rAUt Ur C � G �f � O Q O O CS b GJ G.� C CO O U 0 dC� � � T t�•7 C� G? NI un co �1 Ln ti N. st c7 •� cD tG r pm ooC+V`d'� CDO VI 4 OppO00oC3O uQ Q) V QQCD ) c?c; O ©UO d r Q+ m C) M vkro N C8 m p) O O �I ) 0 0 O 0 0 C? O J O (D N Q p M N r- m Q O rn 0 1y OW ("� C I i i 7 OO <O �9 4)M Oi`JCiT-t r'{ OrdOpppo0aC7dd00tDOOCaC� 7NO Npl � y �' � ;•y � �i N r VJ o oiQQ.y� n�0000000000�ao�caoo U+ co ko O O NI l- C O G O CD Co U') G C7 C7 O Q }-< O iV fi,- � a i M pGhGCI Oo©oaao0o It CD cco tf7 P7 D�� CL M W Z W r �} 'a � w H tl 4 n w ui LL L p Vl L 40 4.6 IV gp t� eta �000uw0WLuI 0c�n.a -tea. ww i �� !lb(1L(1 7_7 G1:YJ{ (bU1:Li1:5Uft0 FAMK t94lCKC'K15t� I-i�U_t__ eJb __ v r i s,a! cups a v: r� 7 t/ tset 1 t r'd �JI Ltd 4UMLM4l J '.Y ':DLKV-Zt+r 19, t3oW Statement. Indicate who will benefit from the use of these funds, and how they w4i beneflt, �'j CUINYN A k-+ of �Z,(J-S QA4-c� 20, Attsch *,cWy of your• PrttVrom *sting tiW jet fm the. �uMsot. t. 21. Non-profit orga�nitatt ne must attach al oopy of. the pyganizotion'oL ouErront IRS Fo t�� K90K 21 21:01 / b UJ 4J Li ( U 8 ARK ENTERPRISES FA(iE 01 Desert Special Qtympics P.Q. Box 357 Thousand Palms, Ga. 92276 Tel 760 343-0050 Fax 760 343-0788 Z To: I%rT� From, # of pages including cover sheet Date sent: -- kl&'3103 Notes: I �'�.2 6a- t047& �" S� 1-r FAX --- - JOHN F. KENNEDY MEMORIAL ATTACHMENT 7 OUNDATION Tax ID 950064037 An Independent Non -Profit Organization I30AR1) OF 1)1RECTORS AN"DY WILLIAMS Ilonormv C'h;iirman I?11,1, POW 1:RS June 30, 2003 Ulmirmmn & Founder IOHN KY'1,1: Honorable Don Adolph President IOANN M('6RAll I Mayor Vice Presidcnt 78495 Calle Tampico (,RI;(. SHANNON '1 La Quinta, CA 92253 Seercun v re,tsnrer UA\'ID BARON Dear Mayor Adolph, MAX IOMiGS I01. GARCIA Thank you for attending our recent information program and taking the time to hear 00NNA GOMI:Z some of the facts surrounding the child development services being provided by the (,AL(,ALF HACKS1 AW Well Care Clinic operated by the John F. Kennedy Memorial Foundation. In the last AMANDA MERCER-NFDF:R year we have provided 600 pediatric visits to La Quinta babies and their parents, most ,1011N OAll -Y �of them low and moderate income children. I.ARRY PAY"I'ON JOIIN PA We are asking the City Council to consider a grant of $2,400 specifically earmarked KARN WILKH.RSON for our Reach Out and Read Program. The purpose of the program is to support early 1 IOIIN.SHII.,I.DS literacy for young children while enhancing the overall development of the child and Xeet,tiv(, Dii1C1 the parent -child bond. Early literacy means a better start in school and healthy bonding means a more nurturing and normal start in life for babies. The La Quinta grant would be used to purchase age -appropriate, culture -appropriate books for children age six months to five years. When children and their parents come to the clinic they see posters that encourage reading hung in the waiting rooms. In addition, a carefully selected assortment of books is available for the children and their parents to use while they are waiting. Then, during the visit with the pediatrician, the doctor presents anew, developmentally and culturally appropriate book to the child, and talks enthusiastically with the child about the book. The doctor will also talk with the parent about the significance of the time the parent and child spend reading together. This is intended to make an impression on the family and create a special, fun aspect to the medical visit that children and parents will look forward to as they receive a new book each time they come. This experience, will be repeated at each well visit from the time the child is six months old until they are five. During these visits they receive all the normal services of a pediatrician, plus our child development specialist does a more in depth review of the child's developmental progress. She also gives the parent training and information they may need to feel more comfortable and competent as a parent. Even home visits are made to assess home safety and learning environment, discuss child development and parenting, and make referrals. 3 2 7.3- 55) San Goro onlO Way Pairn Dese'l, Cifliforrlla 92260 w��w.jlkfoundati�)n.org • e-mail(��jlkfoundatic)n.or r) 0h (700) 776-1000 . kix (760) 776-4500 5 The JFK Foundation is an independent 501(c)(3) organization. Its primary activity is to operate the Well Care Clinic located in Palm Desert. It opened January 23, 2002 in the mid -valley to accommodate the growing number of low and moderate income . families now residing in Palm Desert and La Quinta, although there are no residence requirements. It is a one -stop -facility for pregnant women and children. A variety of health and social services are provided under one roof by several collaborating agencies. Reach Out and Read is a national program headquartered in Somerville, Maine (www.reach.outan.dread.org). The program was developed in the pediatric primary care clinic at Boston University Medical Center. The national center is primarily funded by a number of private foundations and corporations. It is endorsed by the American Academy of Pediatrics. As an official Reach Out and Read site we receive a permanent discount on the materials we order. The books range in cost from $2.25 to $3.02. They are written in English and Spanish and are geared to different developmental stages of the child. We can purchase nearly 1,000 books with $2,400. Over 1,600 books were used this past year. Funding for those books, .as well as for staff time to run the program came from the Anderson's Children's Foundation and the City of Rancho Mirage. They are being asked to help with other parts of the Clinic's services in 2003-04 and we hope La Quinta would provide books. We will look for staff support elsewhere. Sin rely, Gene L. House - Executive Director (Interim) Encs: annual report — five copies Tax exemption letter 3�0 2 "Ibternal Revenue Service District Director P 0 BOX 2350 ROOM 5127 ATTN: E.O. LOS ANGELES, CA 900532350 Date: JUL. 27, 1990 JOHN F KENNEDY MEMORIAL FOUNDATION 47111 MONROE ST INDIO, CA 922010000 Oear- Applicant: 'Department of the Treasury Employer Identification Number: --------33--00-7.151-3 - -. - Case Number: --—950Ofr4-03-7--- Contact Person: GULAPAN, C. Contact Telephone Number: (213) 894-4553 Addendum'Appliosi No ' Based on the information' you recently submitted, we have classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Internal Revenue Code because you are described ,n sections 509 (a) (1) and 170 (b) (1) (A) (v i) . Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in 501(c)(3) is still in effect. This cihssification is 'based on the assumption that your operations will continue as you have stated. If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. ' This supersedes our letter dated Feb. 26, 1990. Grantors and.contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a)(1) status, a grantor or contributor may not rely on this determinati.on if he or she Has in part responsible for, or was aware of, the act or fa i Kure to act, or the substantial or material chafige on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notices that you would no Ionge.r be classified as an organization defined in section 509 (a) (1) of the Code. As of January 1, 1984, you are IiabIa.for taxes under the Federal Insur- ance Contributions Act (social security taxes) on remuneration of $100 or more you -pay to each of your employees during a calandar year. You are not liable for the tag: imposed under the Federal Unemployment Tax Act Wvw. . You are required to file Form 990 only if your gross receipts each Sear are normally more than $25, 000 . For guidance in determining whether your grass receipts are "normally" more than $25,000., see the instructions for Form 990. If a return is required, it must be filed by the 15th day of the fifth month after the and of your annual accounting period. A penalty of $10 a day is charged when a return is filed Iate, unless them is reasonable cause for th-� delay. Har•iever, , the maximum penalty charged cannot exceed $5, 000 or 5 perc:ent 331 _Z_ JOHN F KENNEDY MEMORIAL FOUNDATION of your gross receipts for the year, Whichever is less.,.This penalty may also be charged if a return is not complete, so please.be sure your return is complete before you File it. If we have i nd i cated in the heading of this • 1 etter that an addendum applies, the addendum enclosed is an integral part of this -.letter. Because this letter could help resolve any questions about your private Foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shot -in above. -Sincerely yours, • Michael J. Guinn Disteict Director 334. BACKSTROM, GANDHI & SONI Certified Public Accountants INDEPENDENT AUDITOR'S REPORT To The Board of Directors John F. Kennedy Memorial Foundation Palm Desert, California We have audited the accompanying statement of financial position of John F. Kennedy Memorial Foundation as of June 30, 2002, and the related statements of activities and changes in net assets, cash flows and functional expenses for the year then ended. These financial statements are the responsibility of the management of John F. Kennedy Memorial Foundation. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of John F. Kennedy Memorial Foundation as of June 30, 2002, and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States. October 14, 2002 42-620 Caroline Court, Suite 103, Palm Desert, CA 92211 Telephone (760) 340-5547 Facsimile (760) 340-2321 333 Accounts Receivable - Kiversiae Louniy commission -),VVV Accounts Receivable - Program Services 1,641 Grants Receivable 3,000 Total Current Assets 530,665 Property and Equipment, Net TotaA ftssets LisAi,tities & Net ftssets Current Liabilities: Accounts Payable Accrued Vacation Liability Total Current Liabilities Deposits Total Liabilities Net ftssets: Unrestricted restr(c(ed e1 aIswk% ties & Net ftssets 1,211,240 1,741,905 3,450 13,049 16,499 4,285 20,784 1,721,121 $1,741,905 See Accompanying Notes to Financial Statements 334 Iw 31,462 -- -- 31,462 27,791 -- -- 27,791 59,253 -- -- 59,253 ................................................................. 378,267 -- ................................................................. ................................................................. -- 378,267 Charge to net a$$et5 I.375,268 (608,100) 767,168 Net ftetS, geginntng of Year 345,853 608,100 -- 953,953 Net ftSSetS, En$ cf wear $1,�21 121..............................::........$1,721,121 335 See Accompanying Notes to Financial Statements • (Increase) Decrease in: - - , T 1 V Accounts Receivable - County Grants (12,406) Accounts Receivable - Riverside County Commission (75,000) Accounts Receivable - Other ( 4,641) (Increase) Decrease in: Accounts Payable 2,813 Accrued Vacation Liability 8,252 Deposits 4,285 Total Adjustments (43,279) Net CaSh Proviael AV Operating ftctivities 723,889 ............. Cash flows from Investing Activities Acquisitions of Property and Equipment (1,006,356) Net CaSh USed AW Investing f}ctivitieS (l,006,356) Net DecreaSe to cash & CaSh 6(ptvalentS (282,467) h & Cash EQ-Aivale:nts. Beginning of Year (687,745) Cash & Cash es-Aiva�tents, Eni o f Year $.. 405,2i8 Supplemental Information: Cash Paid for Interest $ 2,289 336 See Accompanying Notes to Financial Statements k 0 remen aintenance t Benefits Secretarial Supplies & Small Equipment Telephone Utilities Workers' Compensation Insurance TotaA Program ServtceS 7,345 2,407 2,965 4,529 2,178 7,271 776 1,541 391 1,215 2,852 1,018 ,z 481 6 295 63 634 64 149 538 922 46 4,420 5,972 11,526 116 2,050 20,554 64 7,345 4,097 3,894 6,666 5,030 7,271 1,840 $1.87:393...__.... $123,932 .. .. .$7:6 ............::$319:014 See Accompanying Notes to Financial Statements Jerre 30, age& Total management F-Anj f"pport . & Genera.t .......................................................... Raising Services s 7,532 $ 3,273 $10,805 �i Service Costs Accrued Vacation Expense 914 -- 914 Audit & Accounting 361 -- 361 Bookkeeping Services 953 C.onkraa Services 1,141 -- 1,143 Depreciation 3,341 -- 3,341 Dues & Subscriptions 129 -- 129 Employee Health Benefits 379 -- 379 Equipment Lease 280 -- 280 Hospitality 1,000 -- 1,000 Insurance - General 3,082 -- 3,082 Interest Expense 2,289 -- 2,289 Legal Fees 784 __ 784 Mileage 207 -- 207 Office Supplies 242 -- 242 Outside Services 120 8,203 8,323 Payroll Taxes 732 -- 732 Postage 170 -- 170 Public Information 1,756 -- 1,756 Rent - Facilities 159 -- 159 Repairs & Maintenance 65 -- 65 Retirement Benefits 485 -- 485 Secretarial Services 3,277 -- 3,277 Security 146 -- 146 Special Events -- 7,245 7,245 Supplies & Small Equipment 762 9,032 9,794 Telephone 245 38 283 Utilities 283 -- 283 Workers' Compensation Insurance 626 -- 626 TotaA S-Apport ServtceS $31,462 ........... ............................................. 791 $27,............ 59 $,253 See Accompanying Notes to FinanciaUSt ATTACHMENT 8 A'---1' J� CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR Name of Organization: -7-�-awta—n, E lenun,&Y-j bahwL Amount Requested: t «ba.. 60 Contact Person: Trig 14t9L4 Mailing Address: 54.455 Eisenhower Drlye, City: I'a QK* 1Vt+4'- State: CA Zip Code:9a;u53 Phone No.: 76C)- 64 • 'q 1 <,o 4 7l0b'67q- 51 1 Gi 76Q-777-q,2g0 K gla H'5me_ C e l t sc h ooL 501(c)3 Taxpayer I.D. Number: r`� Sap-k5 u�% Sc"ol k+ric+ Date Submitted: 01 - 21- b3 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 339 j\O -400Z Who no-5 GL -G t�Pe,t�ri�e�y Ve,r� YLea:t �pr''t rlt i n� . COMMUNITY SERVICES GRANT APPLICATION Must be typed) 1 . What is the overall purpose or goal of your organization? 4-41 a oar -�eache�rs rad�s I�tnd ar%.n Z avid q , r o w6w1A Like, a Conlinu,e-, to n.riGheru ire✓ curY'ICu,lu.vyv o� st ude r s thY o u k. the. WcalLnA_j sthe jC � ��M rare . 2. How long has your organization been in existence? Years Months 3. Describe in general the activities or services of your organization: The.. �duv- teacl eY6 ask -in �or -pirnancin fzv- this ro Oj"Y , Ton L 12_r'►�Y1 A.y�1r�. 10 (o ye 5 6 e aU E) Corr i n P..� at, s a►�� have, bewv enrol (e iK-, this ro ram s(nce.) `T- ,, o� v�� aX'� I,.a Qua �'�a� es ► de,,&+s 4. How many people does your organization currently serve? rAproX,irrLa,Le.. r<um 6PXS No. of Youth No. of Adults Li No. of Seniors ixnknouov\-,bu-* — 1 +ksKa.�k* se.ve 1 5. How many people do you intend to serve during this Fiscal Year? No. of Youth No. of Adults y No. of Seniors 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth No. of Adults No. of Seniors . (2, teacher's re5io�Ce� w ��C des � 7. How many paid employees/volunteers does your organization employ? Full time employees_ Part time employees VolunteerQ 14C �-Te-acheXS� �Chg P�ov�eg AEk 8. Describe how your organization is managed and governed. r-w a ra.yYLr. Tea c,he 6 a been 0L &d week, t, O ✓kS kOp ) w � LAVJC .. ti✓, a rL o select- -two ov.+ o� our-De,48ymcLncers -�or- our s-bu.�ae is �- o at;e.ncL . Wi - each. o themee. peerforma-ace,s ,, p roe-s5ion v�r tst.s CAS �� o�Y 5c hoo l avA Coytdu.� - hre.G l hoLk.ir toa irks 6 e;aok. GlA,6Sroo�. a. rov d.e.5 a 'to- Al 0-� %Lowy-5 `re arrher \5 An sir- s-�s C o d l a(Dora+ av\ , l- '65o�n- �plOLAs create- a toga. b�- I Z, lessonS p� -�oc u�s �sD rk. , 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone a s&)huyr SSOY-L- I V'Ct �alnti l eSer� Ck1 �aaLb '7(�' 3�i�! �0 5D5' roL �lshb -?rti' ci al IruMax.�Eleme?,,�ar SckodL- qW) 777-q2q� • -Tr i ce-, 14 ea, l y-�c..a.ckek,-r� t hAt, .n.-�airy S C,%.o o 1 `TZ- or SIq - 5119 (Ceti 10. What is your annual schedule of events, and during what months does your organization operate? • %L,, a.u2lnA a -or �oy- -two ":'reeks. • sr- uvtde aLt-r s-,udev.i-1s L& ►I a-*eq two ltve., er OY-WAhce's Q, btvw aC( Din i � r104.l 2. I essc�� s or ,,corks a S t l -fake plate d �.+�► n5 -LhE,. ;-- 3 wee, s ri e e rdan 1 1 . Do you charge admission, membership fee, dues, etc.? Yes ✓ No P If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount Qu t rL a.� i'�,t>ta-r a l ica,�co v� a� z . 0 PP e, a c Ir 5 Total Needed $ �a Total Received $ Balance $ �g��T • �� 341 L; 4 13. 14. 15. 16 the City Amount of money requested from y of La Quinta? $ 4 I LI 0 2-- 00 Has your organization been funded by the City of La Quinta previously? ✓ Yes No a oa If yes, when A pr i i 11 IN Amount received '� 4, Please provide the name and address of the bank in which the organization's funds are kept: vea��,, .mod ��►��. 5i -- and Ave.'8ermucLcGS ik� a a, 5 Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: �Tr--%;v Aar aos+e,ri; Aec,t'. Title: r aJ Re (GYo4f. Levvi lstat-5cicllIn's `--'� s a►^ ac c.o u.,1� for e ack, r�,� d e.. l c ve�l K — 5 ) I here � �S e�r'� � au�S t�.Y� � � l• � C.� D 1 � � 5 � Y' I c. 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. IJ tk, TC)u,Y- lea e j''s s . ►err nah►1, �s . alr'cl..o 00 y- UAeVVEis (—A2 Yox. M CCa,llttw`"Thea�r� .Lnsl-ltkte. Tro mw,., ►ra. hex'sl�� w�i ,� Li ncoty- Ce.,K+w e V- {�. �us Com � t- W61- ixyn tY1cr e `r �I-e� Lot �o ehka.Vt�_ Who Kr\C)Ws WI a;� �'e�'}-• 0.�� Wov�de r-�u. � 3 4'' 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. raders �,� • KindQr ar-�ne�'s Secon ra des an qCO ad.� t+- 6xw-b o r u.ce rrd, t ��ohe�s �} ea6htx d °� • �"� C u. ��-u.ra.,) e n.l c h�e-n.m e,,�.t o��erre� tr, ��t t s t ro ra nti. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. W, QV-,, aTI&WIC., SOhoot, �e in►�t•ot�, we, Are, Yl.Dr` F ro-F*L-L. 343 Focus WORKs 2003=2004 Music "Blue in Green - the Legacy of Miles Davis" performed by Turtle Island String Quartet Its name derived from creation mythology found in Native American Folklore, the Turtle Island String Quartet, since its inception in 1985, has been a singular force in the creation of bold, new trends in chamber music for strings. Turtle Island fuses the classical quartet esthetic with 20'h century American popular styles, and by devising a performance practice that honors both, the state of the art has inevitably been redefined. With their "Blue in Green" performance program, Turtle Island String Quartet pays homage to jazz trumpeter and iconoclast Miles Davis. Davis began his career as a teenage Juilliard Conservatory dropout who, along with his mentors, Charlie Parker and Dizzie Gillespie, shook the jazz world to its core with the explosion of bebop in the forties. From there he never looked back, quickly proceeding to usher in the "cool" era in the fifties with "Birth of the Cool" and culminating in the classic recordings he made with Bill Evans and John Coltrane. In the late sixties he ignited the jazz-rock fusion that continues to this day to be the most popular jazz format for the casual listener. The rock star status Miles Davis attained at the end of his career is proof positive that for young and old alike, Miles Davis was, is and always will be the epitome of cool. The "Blue in Green" performance program includes: Seven Steps To Heaven, Boplicity, So What, My Funny Valentine, Milestones, Nardis and Green Dolphin Street. Turtle Island String Quartet features David Balakrishnan, violin, Evan Price, violin, Danny Seidenberg, viola, and Mark Summer on cello. Summer Session Performance: June 16, 3 PM THEATRE "The Ugly Duckling" performed by Voices of the South Since its conception in 1995, Voices of the South has performed new adaptations of literature both nationally and internationally. The Company works to explore and stage the music in the language inherent in short stories, novels and poetry. This engaging form of theatre, now experiencing a renaissance, is wide) referred to as P 9 Y narrative theatre. It takes the tradition of storytelling to another level by utilizing movement, metaphor, and evocative visual imagery to illumine the heart and voice of the story while maintaining the beauty, power and integrity of the author's original text. Voices of the South's "The Ugly Duckling" is an original adaptation by company member Jerry Dye with an equally original musical score by Virginia Matthews. Voices of the South weaves this familiar H.C. Andersen tale with a distinctly southern flair. Employing elements of traditional southern folk art, colloquial language, live music and dance, this adaptation of Andersen's beloved narrative is deeply rooted in Mississippi Delta soil. Summer Session Performances: June 17 and June 18, 3 PM 344 "Snowflake" performed by Gale LaJoye 1 u� This charming silent comedy follows the quirky antics of Snowflake, a childlike street character who lives on a vacant lot strewn with rubbish. During the course of the play, we gain an insight into Snowflake's world of homelessness and abandonment and through his eyes, we see the potential for beauty through transformation. Bittersweet and touching - with a fine line between the sublime and the ridiculous - this silent comedy speaks to human nature in an eloquent and deeply moving way. A comic descendent of Red Skelton, Buster Keaton and Charlie Chaplin, Gale LaJoye has mastered all the technical tricks of the trade and masterfully combines the physical excess of slapstick with the sensitivity of mime. His delicate blend of virtuoso technique, and concern for a theatrical honesty that reflects feelings about our common human condition, is the culmination of over 20 years as a performer. During Summer Session this focus work is available to view on video only. L, v� � a �!- eau, Pb xk.1�' V �z-c. A c� -RZ�t�y\� �AtS A'r DANCE "Incredible Feets" performed by Footworks Footworks Percussive Dance Ensemble presents a uniquely American story: an exuberant fusion of live music, comedy, singing, and a dazzling array of percussive dance forms rooted in different cultures. Since 1979, Footworks has represented American culture internationally, including a Smithsonian Institution tour of Japan and as guest artists with Riverdance in London. Footworks tell the story of the many people who came to the U.S. bringing their rhythms and melodies, steps and dances. Celtic and English fiddle and dance traditions met with Native American, African, and African -American music and dance, resulting in American percussive dance forms such as clogging and tap. Eileen Carson, artistic director, has dedicated her life to sharing the power and joy of traditional percussive dance with people throughout the U.S. and abroad. As one of the founders of Footworks (formerly The Fiddle Puppet Dancers), Eileen Carson is a pioneer in bringing American percussive dance to the general public. The Company was honored by the Smithsonian in 1994, chosen to be one of eight groups representing American culture on the first living exhibit to Japan. The National Endowment for the Arts awarded Eileen a two-year Choreography Fellowship for 1994-1996. The Maryland State Arts Council recognized her in 1997 with an Individual Artist Award for Choreography. Summer Session Performance: June 20, 3 PM 34p VISUAL ARTS "Different Views;' an art installation by Jane Ingram Allen Jane Ingram Allen's installation work fits no simple category of art. Her work reflects the sensibilities of an artist who has had diverse artistic experiences and who creates at the outer edges of the boundaries of many media. The materials, techniques and unique spatial qualities of weaving, drawing, painting, architecture and sculpture have become a synthesis that puts her work at the cutting edge of contemporary expression. Jane Ingram Allen's work displays warmth, rich tactile qualities and lively, fresh color. As an artist she asks the viewer to look, peep, peer through and engage with her works as children exploring a place for the first time. "Different Views" consists of multiple global maps made with Oriental handmade paper varying in size from 8 to 36 inches in diameter. This installation was inspired by Jane's travel to Japan, Nepal and other countries. Summer Session Exhibit: June 23 and 24, 3 PM 30 CT r1i� ',is qy_ CA n� -- ro CA l� ® (Ti ATTACHMENT 9 COMMUNIVY BL.QOD SAL K A Non -Profit Corporation Board of Directors July 23, 2003 Patricia Newman Chair Mayor & Council Members Don H. Reuben City of La Quinta Vice Chair c/o Marni Francisco Box 1504 Joe lantorno, EDD La Quinta, CA 92253 Secretary Charles Riach Dear Mayor and Council Members: Treasurer Directors Your Community Blood Bank is dealing with an ever-growing need for blood and a Walter T. Clark shortage of blood donors. This serious situation is echoed all over the country. Dorothy Cohn The most important thing we can do is to recruit more donors! Our Bloodmobile Truman L. Gates Coach is our outreach to La Quinta and all the communities we serve. You can help James Larson us by joining with other Coachella Valley cities in supporting the Bloodmobile. John S. Long, M.D. James McFarland, M.D. It costs about $205,282 a year to operate and staff the Bloodmobile. We need your Jo Pond help to cover the costs. We respectfully request a donation of $2,000.00 towards the G. Aubrey Serfling mobile. Any and all donations will be greatly appreciated. You will be helping us, Diane Valenzuela helping the people of La Quinta. If you have any questions, please don't hesitate to call. I will be happy to talk to you Ex-Officio Director personally. Robert E. Albee II Executive Director/CEO Warmly, Emeritus Directors Jackie Autry Berkey Caroliney AI Conti Jim O'Brien Patricia Newman Chair, Board of Directors Mike Rembis Wally Turner PN:elc Lowell Vandervort Medical Director William A. Walker M.D. Associate Medical Director Mildred Ramos, M.D. A 348 J 39000 Bob Hope Drive, Rancho Mirage, CA 92270 Phone: 760-773-4190 Fax: 760-773-4188 Web Site: www.cbbc-blood.org LOJI INCORP IIATM OF CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR --C);-,--C/ Name of Organization: COMMUNITY BLOOD BANK, INC. Amount Requested: $2,000 00 Contact Person: PATRICIA NEWMAN, CHAIR, BOARD OF DIRECTORS Mailing Address: 39000 BOB HOPE DRIVE City; RANCHO MIRAGE State: CA Zip Code: 92270 Phone No.: 760-773-4190 501 (c)3 Taxpayer I.D. Number: 95-637701 9 Date Submitted: July 23, 2003 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 49 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1 . What is the overall purpose or goal of your organization? 2She mission of the Community Blood Bank is to provide a safe reliable, and consistent supply of volunteer blood components to the patients of our communities at the most reasonable fees possible. 2. How long has your organization been in existence? 3 0+ Years Months 3. Describe in general the activities or services of your organization: we a• •'it blood bank and en77pnt • • • • frnm dnnnrq in our area, test and process it to increasingly demanding specifications and supply all six (61 hospitals, cancer centers and Home Healthcare agencies on a 24-hour, 7-day a week, 365 days a year basis. 4. How many people does your organization currently serve? ALL the people of La Quinta and desert communities No. of Youth ALL No. of Adults A r,L No. of Seniors A r, r, 5. How many people do you intend to serve during this Fiscal Year? Anyone who needs blood or blood components. No. of Youth ALL No. of Adults ALL No. of Seniors ALL 6. How many people served this Fiscal Year will be La Quinta residents? ALL in La Quinta - as blood is always available No. of Youth ALL No. of Adults ALL No. of Seniors A r, r, 7. How many paid employees/volunteers does your organization employ? Full time employees 39 Part time employees 1 7 Volunteers 40 8. Describe how your organization is managed and governed. A volunteer Board of Directors sets the mission, policies and long-range plans and goals. They oversee an Executive Director who manages the Community Blood Bank with seven (7) department managers and a Medical Director reporting to him. ) f-� 0 ti 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Patricia NewmaH, Chair, 36 Duke Dr., Rancho Mirage 760-324-5296 Charles Riach, Treasurer, 249 Green Mountain Drive, Palm Desert 760-340-1853 10. What is your annual schedule of events, and during what months does your organization operate? WE OPERATE 12 MONTHS A YEAR, 24 HOURS A DAY, 365 DAYS A YEAR. 1 1 . Do you charge admission, membership fee, dues, etc.? Yes xx No If yes, please describe: 12. What are your other sources of revenue for this funding year? Source Amount FYE 6130102 Most of our operating revenue comes from fees $4,,-6_40, 9.04 _ paid for blood products and services rendered. ALL contributions, operating & Capital FYE 06130102$132, 986 TOTAL $4, 773, 890 Total Needed $ 99__0 r; 9,q 2 Total Received $ 49,000 FYE 06130103 Balance $ , 5A 289 We have received $10, 000 from the City of Rancho Mirage, $7, 500 from m Indian Wells and $5,000 from the City of Palm Desert towards the Coach FYE 06130103. We hope to raise the balance from the cities, .businesses and individuals of the areas we serve. 351 13. 14. Amount of money requested from the City of La Quinta? $ $2000. 00 Has your organization been funded by the City of La Quinta previously? xx Yes No If yes, when May 2002 Amount received $10 0 0. 0 0 Towards Bloodmobile Coach 15. Please provide the name and address of the bank in which the organization's funds are kept: ,pacific Western Bank; Canybn National restricted Non -restricted: Palm Desert National Bank, Valley Independent Bank, E1 Paseo Bank, Firtt Bank. 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Executive Director/CEO 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. The people of La Quinta have an ever-growing need for blood and blood products!! The Bloodmobile travels out into all the communities we serve to recruit blood donors to help us maintain our urgently needed supply of blood for the people of La Quinta and the other communities we serve. Please see cover letter to Mayor and Council 352. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. All the eo le of La uinta w411 benefit from an ade uate su ly of life's most precious resource, blood. Having needed supplies n;l_owering the costs of healthcare to all helps keep our costs dow the people of La Quinta. without the Coach operating to recruit blood donors, we cannot keep up with the need for blood. 20. Attach a copy of your Program Operating Budget for the current year. 21. Non-profit organizations must attach a copy of the organization's current IRS Form 990. 3 ) 3 COMMUNITY BLOOD BANK ANNUAL BLOODMOBILE BUDGET FISCAL YEAR ENDED 06/30/2003 DFcCRIPTION FIXED COSTS: COLLECTION STAFF DRIVERS (2 half-time) GAS/OIL INSURANCE LICENSE REPAIRS/MAINTENANCE Total Fixed Costs VARIABLE COSTS: BLOOD BAGS COLLECTION SUPPLIES Total Variable Costs TOTAL FIXED & VARIABLE COSTS * 1 RN & 2 Phlebotomists for 1200 hrs per year plus benefits. AMOUNT TOTALS $ 61,886 31,200 4,200 2,686 390 21,400 121,762 $ 121,762 72,000 11,520 83,520 83,520 $ 205,282 354, 3/21/2003 C:\Important\Winword\The Board\Coach\Coach Budget 02-03 Address any reply to: P.O. Box 231, Los Angeles, Calif. 90053 Do D ?J�-' K�@ o9 2N@ C YRENT ADDRESS Co=uni t-u B Zood, dank Center 39000 Bob, Lope Drive Rancho Mirage, CA 92270 Internal Revenue Service Date: in reply refer toLA: E0: 73: L95 FEB 7 1973 ; FL-1257, Code 421: 1504:WE Tel. (213) 688-4152 Community Blood Bank Center, Inc. 1151 Via Miraleste Palm Springs, California 92262 -Empl.oyer ID #95-6377019 Purpose: Charitable File Retums with Intemol Revenue Service Center: Philadelphia, Pennsylvania Accounting Period Ending: December 31 Address Inquiries to District Director of Internal Revenue: Los Angeles, California Gentlemen: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. We have further determined you can reasonably be expected ..to be an organization of the type described in section 509(a)(2). Accordingiy, for your first two tax years, you will be treated as an organization which is not a private .foundation. At the end of your first two tax years, however, you must establish ' with the Internal Revenue Service that for such two years you were in fact an organization' of the type described in section 509 (a) (2) . If you establish this fact with the Service, you will be classified as a section 509(a) (2) organization for all purposes beginning with the first day of your third tax year and you must normally meet the requirements of section 509 (a) (2) thereaf ter. If , however, you do not meet the requirements of section 509 (a) (2) for your first two tax years, you will be classified as a private foundation as of the first day of your third tax year. Furthermore, you will be treated as a private foundation as of the first day of your first tax year for purposes of sections 507 (d) and 4940. Grantors and donors may rely on the determination that you are not a private foundation for your first two tax years, unless notice that you will no longer be treated as a section 509 (a) (2) organization is published in the Internal Revenue Bulletin. However, a grantor or donor may not rely on such determination if he was in part responsible for, or was aware of, the act or failure to act that resulted in your loss of section 509 (a) (2) status, or acquired knowledge that the Internal Revenue 3ja cbb (OVER) FL-1257 (10-71) Member of the Private Companies Practice Section of the American Institute • i of Certified Public Accountants AL Certified Public Accountants INDEPENDENT AUDITORS' REPORT Board of Directors Community Blood Bank, Inc. Rancho Mirage, California MICHAEL J BRABO, CPA WAYNE E. CARLSEN, CPA KEVIN WM. CAHILL, CPA We have audited the accompanying statement of financial position of Community Blood Bank, Inc., (a nonprofit corporation) as of June 30, 2002 and 2001 and the related statements of activities, functional expenses and cash flows for the years then ended. These financial statements are the responsibility of the Community Blood Bank's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion. Our audits were made for the purpose of forming an opinion on the basic financial statements for 2002 and 2001 taken as a whole. The supplementary schedule of processing fees shown on page 14 is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements for the years ended June 30, 2002 and 2001 taken as a whole. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Community Blood Bank as of June 30, 2002 and 2001, and the results of its activities and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. August 8, 2002 1 1 1 1 E. TAHQUITZ CANYON WAY, SUITE 203, PALM SPRINGS. CA 92262 ph: 760-320-0848 fax: 760-322-4626 web: www.bcc-cpa.com COMMUNITY BLOOD BANK STATEMENTS OF FINANCIAL POSITION JUNE 30, 2002 AND 2001 CURRENT ASSETS Cash Cash - temporarily restricted - Note 8 Cash - permanently restricted - Note 7 Investments - Note 1 Less Board designated investments - Note 11 Net cash and investments Accounts receivable Pledge receivable Pledge receivable - temporarily restricted - Note 8 Pledge receivable - permanently restricted - Note 7 Supplies inventory - Note 2 Prepaid expenses Total Current Assets PROPERTY AND EQUIPMENT - Note 3 Less accumulated depreciation Property and equipment - Net OTHER ASSETS Board designated funds - Note 11 TOTAL ASSETS ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable and accrued expenses Accrued wages Accrued vacations Total Current Liabilities NET ASSETS Unrestricted - undesignated Unrestricted - Board designated - Note 11 Temporarily restricted - Note 8 Permanently restricted - Note 7 Total Net Assets TOTAL LIABILITIES AND NET ASSETS The accompanying notes are an integral part of these financial statements. 2 2002 2001 $ 693,804 $ 532,680 68,156 - 1,900 - 640,175 476,315 (100,000) - 1,304,035 1,008,995 507,495 517,010 1,000 15,000 3,900 - 1,500 - 34,727 25,406 .4-7 nwn Aft C 0 0 1,870,273 1,585,999 2,485,739 2,418,204 (1,519,212) -A- ---I (1,465,182) ^J-^ n.,., $ 2,936,800 $ 2,539,021 $ 173,337 $ 68,235 67,902 61,144 96,592 42,763 337,831 172,142 2,423,513 2,366,879 100,000 72,056 - 3,400 - 2,598,969 2,366,879 $ 2,936,800 $ 2,539,021 3 5- 7 COMMUNITY BLOOD BANK STATEMENTS OF ACTIVITIES YEARS ENDED JUNE 30, 2002 AND 2001 PUBLIC SUPPORT Contributions Contributed services - Note 10 Net assets released from restrictions - Note 9 Total public support REVENUE Investment income - Note 1 Processing fees Total revenue Total public support and revenue EXPENSES Program services: Donor services Client services - laboratory Supporting services: Management and general Total expenses 2002 Temporarily Permanently Unrestricted Restricted Restricted Fund Fund Fund Total 2001 $ 13,208 $ 116,378 $ 3,400 $ 132,986 $ 324,119 27,850 — _ 27,850 14,904 44,322 (44,322) - - - 85,380 72,056 3,400 160,836 362,370 29,776 - - 29,776 38,970 41640,904 - - 4,640,904 4,000,973 4,670,680 - - 4,670,680 4,039,943 4, 756, 060 72,056 3,400 4,831,516 4,402,313 2,304,275 - - 2,304,275 1,961,156 1,771,711 - - 1,771,711 1,534,912 4,075,986 4,075,986 3,496, 068 523,440 - - 523,440 415,985 4,599,426 - - 4,599,426 3,912,053 INCREASE IN NET ASSETS 156,634 72,056 3,400 232,090 490,260 NET ASSETS at beginning of year 2,366,879 - - 2,366,879 1,876,619 NET ASSETS at end of year $ 2,523,513 $ 72,056 $ 3,400 2,598,969 $ 2,366,879 3a8 The accompanying notes are an integral part of these financial statements. l- 3 COMMUNITY BLOOD BANK STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDED JUNE 30, 2002 AND 2001 JUNE 30, 2002 PROGRAM SERVICES Donor Client Management Services Services & General Total Outside blood purchases $ - $ 335,286 $ - $ 335,286 Continuing education 9,145 6,401 7,316 22,862 Supplies 708,515 90,060 - 798,575 General insurance 16,439 9,863 6,576 32,878 Group insurance 68,586 31,176 24,940 1241702 Laboratory costs 1,464 566,992 - 568,456 General expenses 135,819 18,402 112,677 266,898 Rent 2,400 - - 2,400 Payroll taxes 74,082 37,646 20,094 131,822 Pension plan 11,281 5,733 3,059 20,073 Printing 24,416 5,717 10,068 40,201 Professional fees 36,420 36,420 11,858 84,698 Repairs 20,184 12,110 8,074 40,368 Salaries 985,044 500,573 267,183 1,752,800 Telephone 12,626 6,038 3,161 21,825 Transportation 44,425 37,100 1,727 83,252 Loss on disposal of asset - - 899 899 Utilities 27,316 16,389 10,926 54,631 Workers compensation 34,347 17,454 9,316 61,117 Contributed services 27,850 - - 27,850 Total expenses before depreciation 2,240,358 1,733,361 497,873 4,471,592 Depreciation 63,917 38,350 25,567 127,834 Total expenses $ 2,304,275 $ 1,771,711 $ 523,440 $ 4,599,426 JJ The accompanying notes are an integral part of these financial statements.14 ' 4 COMMUNITY BLOOD BANK STATEMENTS OF FUNCTIONAL EXPENSES YEARS ENDED JUNE 30, 2002 AND 2001 JUNE 30, 2001 PROGRAM SERVICES Donor Client Management Services Services & General Total Outside blood purchases $ - $ 369,365 $ - $ 369,365 Continuing education 8,662 6,063 6,929 21,654 Supplies 560,899 90,313 - 651,212 General insurance 17,244 10,346 6,898 34,488 Group insurance 60,888 27,677 22,141 110,706 Laboratory costs 1,395 404,640 - 406,035 General Expenses 71,275 32,513 83,362 187,150 Rent 4,624 - - 4,624 Payroll taxes 68,848 30,605 15,813 115,266 Pension plan 9,242 5,925 8,531 23,698 Printing 78,217 7,855 8,708 94,780 Professional fees 28,014 28,014 9,121 65,149 Repairs 20,491 11,711 8,570 40,772 Salaries 881,327 391,782 202,426 1,475,535 Telephone 12,867 4,781 3,456 21,104 Transportation 35,985 33,307 6,060 75,352 Utilities 18,439 11,063 7,375 36,877 Workers compensation 12,259 12,259 3,991 28,510 Contributed services 14,904 - - 14,904 Total expenses before depreciation and interest 1,905,580 1,478,219 393,382 3,777,181 Depreciation 55,576 33,346 22,230 111,152 Interest - - 373 373 Total expenses $ 1,961,156 $ 1,511,565 $ 415,985 $ 3,888,706 36 The accompanying notes are an integral part of these financial statements. COMMUNITY BLOOD BANK STATEMENTS OF CASH FLOWS JUNE 30, 2002 AND 2001 2002 2001 CASH FLOWS FROM OPERATING ACTIVITIES Increase (decrease) in net assets: $ 232,090 $ 490,260 Adjustments to reconcile net assets to net cash provided by (used for) operating activities: Depreciation 127,834 111,152 Loss on disposal of fixed assets 889 - Bad debt 5,702 - (Increase) decrease in: Accounts receivable 9,515 147,026 Pledge receivable 8,600 (15,000) Inventory (9,321) 26,101 Prepaid expenses 1,972 (9,595) Increase (decrease) in: Accounts payable and accrued expenses 105,102 (82,959) Accrued wages 6,758 3,425 Accrued vacations 53,829 (6,054) Net cash provided by operating activities 542,970 664,356 CASH FLOWS FROM FINANCING ACTIVITIES Payments on long term debt - (9,800) Net cash provided (used) by financing activities - (9,800) CASH FLOWS FROM INVESTING ACTIVITIES Purchase of investments (163,860) (324,067) Sale of investments - 300,000 Capital additions (147,930) (309,942) Net cash used by investing activities (311,790) (334,009) NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 231,180 320,547 CASH AND CASH EQUIVALENTS AT BEGINNING OF THE YEAR 532,680 212,133 CASH AND CASH EQUIVALENTS AT END OF THE YEAR $ 763,860 $ 532,680 SUPPLEMENTAL DISCLOSURE OF CASH FLOW ACTIVITIES: Cash paid during the year for: Interest $ - $ 373 Purchase of property and equipment $ 147,930 $ 309,942 Less acquired with debt or like kind exchange - - Purchase of property and equipment - cash $ 147,930 $ 309,942 Other non cash activities Contributed services $ 27,850 $ 14,904 The accompanying notes are an integral part of these financial statements. 6 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of the Organization The Community Blood Bank, Inc., (CBB), was incorporated in December 1972 to collect and deliver blood and blood products to hospitals and institutions. The main offices and laboratory are located in Rancho Mirage, California. Financial Statement Presentation The CBB is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. In addition, the CBB is required to present a statement of cash flows. The Unrestricted Funds represent all resources over which the Board of Directors has discretionary control for use in operating the CBB, as well as all property, plant and equipment of the CBB. The Temporarily Restricted Funds represent those resources that are received with temporary donor stipulations that limit the use of the donated assets. When a donor restriction expires, that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. The Permanently Restricted Funds represents funds that are subject to permanent restriction by the donor requiring that the principal be invested and only the income be used for operations. Contributions Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support, depending on the existence and/or nature of any donor restrictions. Investments The CBB primarily invests in certificates of deposit. Investments in marketable securities with readily determinable fair values and all investments in debt securities are valued at their fair values in the statement of financial position. Unrealized gains and losses are included in the changes in net assets. Estimates The process of preparing financial statements in conformity with generally accepted accounting principles requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues, and expenses. Such estimates primarily relate to unsettled transactions and events as of the date of the financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts. Cash Equivalents For purposes of the statement of cash flows, the CBB considers all highly liquid debt instruments 3604 purchased with maturity of three months or less to be cash equivalents. The CBB has, periodically maintained balances in operating accounts in excess of federally insured limits throughout the year. 14e} 7 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Accounts Receivable The CBB uses the allowance method for doubtful accounts. For the years ended June 30, 2002 and 2001 the allowance was $0. Inventories Supplies Inventory — Supplies inventories are stated at the lower of cost (first -in, first -out method) or market. Blood Products Inventory — The CBB maintains quantities of various blood products at various sites to meet the needs of the medical community it serves. Costs associated with the processing of these blood products are expensed when incurred. No monetary value is assigned to the blood products on hand at year-end. Property and Equipment Purchased equipment is stated at cost. Donated equipment is stated at estimated current value at the time of donation. Equipment is depreciated using the straight-line method over an estimated useful life of four to seven years. The building is depreciated using the straight-line method over an estimated useful life of 30 years. Inrnma TaxP.-, The CBB is a California nonprofit corporation and is exempt from State and Federal Corporate income taxes under Internal Revenue Code Section 501(c)(3). Pledges Receivable Pledges are recorded as receivables and recognized as revenue in the year made. Pledges restricted by donors for a particular purpose are recorded. Promises to Give Contributions are recognized when the donor makes a promise to give to the CBB that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor -restricted contributions are reported as increases in temporarily or permanently restricted net assets, depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. The CBB uses the allowance method to determine uncollectable unconditional promises receivable. The allowance is based on prior years' experience and management's analysis of specific promises made. Fair Value of Instruments The carrying value of the CBB's financial instruments is considered to approximate the fair value. Cash, most receivables, accounts payable and accrued liabilities are settled so close to the balance sheet date that the fair value does not differ significantly from the stated amounts. 8 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued Donated Services and Facilities A substantial number of volunteers have donated significant amounts of their time to the CBB's program services and its fundraising activities. Local area hospitals have provided use of hospital facilities. (See Note 10) Reclassification Certain reclassifications have been made to the 2001 financial statements in order to conform to the 2002 presentation. Functional Expenses The CBB allocates its expenses on a functional basis among its various programs. Expenses that can be identified with a specific program are allocated directly to their natural expenditure classification. Other expenses are allocated on a statistical basis. The CBB's programs are primarily comprised of donor services and client services. A description of the functions incorporated in these programs follows: Donor Services Donor Recruitment - Responsible for the recruitment of new blood donors and for the retention of existing donors. The department uses tele-recruitment, media, e-mail, and direct contact. Patient Services - Patient services include autologous donations (donation for one's own surgery), therapeutic apheresis (selective removal of disease causing blood constituents), and stem cell collections (cancer therapy). Services are provided for patients who are hospitalized as well as for outpatients. Donor Collections - Collects over 18,000 blood products from donors in the Coachella Valley, High Desert, and the Banning/Beaumont communities. Collections occur in a variety of venues (fixed site, bloodmobile and inside mobiles), using both manual and automated collection technologies. Community Education - Education of current and future donors. Education is provided in a variety of forums (service groups, schools and businesses). Client Services Reference Laboratory - Provides hospital clients with a reference laboratory for resolution of complex transfusion -related compatibility cases and investigation of adverse transfusion reactions. Component Preparation - Prepares a number of products from whole blood collections (platelets, fresh frozen plasma, and red blood cells). Responsible for coordinating activities required for product release. 364 9 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Client Services (continued) Donor Testing - Performs a number of laboratory tests to verify the safety and quality of the blood products prepared. Coordinates the shipment of samples for tests performed off -site and the receipt of testing results. Responsible for quarantine and destruction of unsuitable products. Client Services - Responsible for the distribution of blood products to clients on a 24-hour per day emergency basis. The department monitors inventories and rotate products to minimize the outdate of perishable products. NOTE 1: INVESTMENTS Investments consisted of the following at June 30, 2002 and 2001: 2002 Total Accrued Carrying Cost Interest Value Unrestricted: Money market account $ 213,162 $ - $ 213,162 Certificates of deposit 409,316 17,697 427,013 $ 622 478 17 697 $ 640,175 Investments consist of certificates of deposit maturing between August 2002 and November 2003. As of June 30, 2002 there is accrued interest receivable of $17,697 that will be paid at maturity and has been included in the cost of the certificates of deposit under the caption "investments" in the accompanying statement of financial position. The investment return and its classification in the statement of activities for the year ended June 30, 2002 consisted of unrestricted investment income in the amount of $29,776 for interest on certificates of deposit and money markets. Unrestricted: Money market account Certificates of deposit 2001 Total Accrued Carrying Cost Interest Value $ 15,441 $ - $ 15,441 400,000 60,874 460,874 $ 415,441 $ 60.874 $ 476.315 Investments consist of certificates of deposit maturing between August 2001 and April 2002. As of June 30, 2001 there is accrued interest receivable of $60,874 that will be paid at maturity and has been included in the cost of the certificates of deposit under the caption "investments" in the accompanying statement of financial position. The investment return and its classification in the statement of activities for the year ended June 30, 2001 consisted of unrestricted investment income in the amount of $38,970 for interest on certificates of deposit and money markets. 36v 10 1413 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 NOTE 2: SUPPLIES INVENTORY At June 30, 2002 and 2001, supplies inventory consisted of the following: 2002 2001 Laboratory supplies $ 6,643 $ 1,493 Donor supplies 28,041 9,728 Office supplies - 12,176 Miscellaneous supplies 43 2,009 34 727 LZ 5L406 NOTE 3: PROPERTY AND EQUIPMENT Property and equipment are summarized as follows: 2002 2001 Autos $ 280,889 $ 274,082 Building 1,368,633 1,368,633 Data processing equipment 58,061 51,975 Donor room furniture 234,027 213,487 Laboratory equipment and fixtures 457,406 451,652 Construction in progress 20,217 - Office furniture and equipment 66,506 58,375 2,485,739 2,418,203 Less accumulated depreciation (1,519,212) (1,465,182) $ 966,527 $ 953,922 NOTE 4: PENSION PLAN As of January 1, 1997, the CBB revised its pension plan to create a 401(k) Profit Sharing Plan. The 401(k) Profit Sharing Plan continues to cover substantially all employees. Contributions to the new plan are discretionary and not required. The discretionary contributions amount to 25% of the first 6% of employees' wages. The employer match contribution to the 401(k) plan for the plan year ended December 31, 2001 was $22,199, of which $0 was made from participant forfeiture funds. The contribution for 2002, if any, has not yet been determined. NOTE 5: OPERATING LEASES The CBB leases the land on which its building rests from Eisenhower Medical Center for one dollar per year. The lease is for 75 years and expires in June of 2052. 366 11 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 NOTE 6: CONCENTRATION OF CREDIT RISK At June 30, 2002, the CBB had approximately $694,495 on deposit with a single financial institution. Deposits in excess of $100,000 are not insured by the Federal Depository Insurance Company. Given the existing size of operations it is not unusual for this limit to be exceeded on a periodic basis. Most of the CBS's business activity is with local area hospitals. As of June 30, 2002, the CBB's receivables from these hospitals were $490,054. The receivables are expected to be paid from cash flows from the hospitals' operations. The CBB's loss experience on the receivables has been minimal. NOTE 7: PERMANENTLY RESTRICTED NET ASSETS Contributions to the CBB that have been permanently restricted by the donor requiring that the principle be invested and only the income be used for operations have been reported as permanently restricted net assets for the year ended June 30, 2002 in the amount of $3,400. The permanently restricted net assets are comprised of cash in the amount of $1,900 and pledges receivable in the amount of $1,500. NOTE 8: TEMPORARILY RESTRICTED NET ASSETS Contributions to the CBB that have been restricted by the donor have been reported as temporarily restricted net assets for the year ended June 30, 2002. The contributions whose restrictions have been satisfied have been transferred to the unrestricted fund. At June 30, 2002, $72,056 of donor -restricted contributions had not been satisfied and are restricted for the purpose of certain equipment purchases and capital improvement projects that will be completed in the next fiscal year. The temporarily restricted net assets are comprised of cash in the amount of $68,156 and pledge receivables in the amount of $3,900. NOTE 9: ASSETS RELEASED FROM RESTRICTION Net assets were released from donor restrictions by incurring expenses satisfying the restricted purpose or by occurrence of other events specified by donors. Purpose restrictions accomplished: Temporarily Restricted Fund: 2002 2001 Program services Donor services - operations $ 41,262 $ 48,999 Capital acquisitions 3,060 306.999 Total restrictions released $44,322 1355—a9- NOTE 10: CONTRIBUTED SERVICES Starting with the fiscal year ending June 30, 2000, the CBB is recording volunteer services as public support and expenses in the accompanying statement of activities based on volunteer hours that can be specifically identified. These volunteer services are recorded at the rate of $12 per hour as contributed services. 0 12 COMMUNITY BLOOD BANK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2002 AND 2001 NOTE 11: BOARD DESIGNATED FUNDS During the current fiscal year ended June 30, 2002, the Board has designated $100,000 of the CBB's investments to be used for endowment purposes. This amount is presented in the accompanying statement of financial position as board designated investments and unrestricted board designated net assets. NOTE 12: EQUIPMENT LEASE During the prior fiscal year ended June 30, 2001, CBB entered into a five-year lease agreement with Baxter Healthcare Corporation whereby they have agreed to purchase 600 units of either of two products from Baxter at a set price ranging from $140 to $143 per unit in exchange for the use of 2 Amicus instruments. The lease cost of the equipment is built into the unit price that is charged to supplies — donor services in the accompanying statement of functional expenses. If the CBB does not purchase the required volume of products from Baxter there will be additional amounts due to Baxter for the equipment based on an annual rental fee of $45.25 per unit times the number of units below the required minimum purchase. During the current fiscal year CBB entered into a three-year agreement with Haemonetics Corporation whereby they have agreed to purchase 1,500 units of a plasma collection product from Haemonetics at a set price in exchange for the use a Haemonetics PC32 machine. If the CBB does not purchase the required volume of products from Haemonetics there will be additional amounts due to them for the rental of their equipment. NOTE 13: RELATED PARTY TRANSACTIONS The CBB has an informal policy allowing for transactions with Board members to the extent that all such relationships are consummated on terms equivalent to those that prevail in arm's length transactions. During the fiscal year ending June 30, 2002 the CBB entered into a related party transaction with a member of the finance committee who is also a broker with a financial institution where the CBB has a $100,000 investment. This Board member did not receive any financial benefit from this investment. For financial reporting purposes, the related party transaction is properly reflected in the accompanying financial statements. %. • 13 ) COMMUNITY BLOOD BANK Schedule 1 SCHEDULES OF PROCESSING FEES JUNE 30, 2002 AND 2001 Processing fees: Cryoprecipitate Fresh plasma Leukocyte filter Recovered plasma Platelet concentrate RBC processing fees Apheresis fees: 2002 2001 $ 85,620 $ 78,960 170,100 195,840 542,963 364,770 284,232 200,638 11,200 121,100 2,105, 021 1,760,057 3,199,136 2,721,365 Plasma exchange 161,850 167,425 Platelet 759,751 574,349 Alpheresis FFP 41,280 30,840 5% Albumin 90,090 108,031 1,052,971 880,645 Special procedures: Autologous/Directed fees 67,629 66,815 Antigen screen 38,109 32,300 Autologous RBC packed 114,175 97,259 Irradiation fees 78,096 59,892 Therapeutic phlebotomy 10,730 3,120 Reference lab 20 1,375 Filters and miscellaneous income 80,038 138,202 $ 4,640,904 $ 4,000,973 36 j 14 Form 9 9 0 Department of the Treasury Internal Revenue Service Return of organization Exempt From Income Tax Under section 501(c), 527, or 4947(a)(1) of the Internal Revenue Code (except black lung benefit trust or private foundation) ► The organization may have to use a copy of this return to satisfy state reporting requirements. A For the 2001 calendar year, or tax year period beginning JUL 1 , 2001 and endin B Check if please C Name of organization applicable: use IRS Address label or change print orCOMMUNITY OMMUNITY BLOOD BANK CENTER INC. Nme change see' Number and street (or P.O. box if mail is not delivered to street address) =Il return Specific 3 9 0 0 0 BOB HOPE DRIVE In truc- OMB No. 1545-0047 2001 JUN 30, 2002 D Employer identification number 95-6377019 Room/suite E Telephone number (760) 773-4190 aFinal s return tions. City or town, state or country, and ZIP + 4 F accountingmethod: LJ Cash I Accrual reAmended turn CHO MIRAGE, CA 92270 (steal )► �pendia Lion • Section 501(c)(3) organizations and 4947(a)(1) nonexempt charitable trusts H and I are not applicable to section 527 organizations. must attach a completed Schedule A (Form 990 or 990-EZ). H(a) Is this a group return for affiliates? 0 Yes X[] No G Web site: ►WWW . CBBC—BLOOD . ORG H(b) If "Yes," enter number of affiliates ► H(c) Are all affiliates included? N/A Yes No J Organization type (checkonlyone) ► �X 501(c) ( 3 )/ (insert no.) = 4947(a)(1) or 0 527 (If "No," attach a list.) K Check here ► = if the organization's gross receipts are normally not more than $25,000. The H(d) Is this a separate return filed by an or - organization need not file a return with the IRS; but if the organization received a Form 990 Package ganization covered by a group ruling? 0 Yes No in the mail, it should file a return without financial data. Some states require a complete return. I Enter 4-digit GEN ► M Check ► = if the organization is not required to attach L Gross receipts: Add lines 6b, 8b, 9b, and 10b to line 12 ► 4 , 810 r 2 5 0 . I Sch. B (Form 990, 990-EZ, or 990-PF). is h h::l:: Ravani is FYnancac nnri C.hnnnas in Nat AssPtq nr Fund Rrg1AnCP_S 1 a Contributions, gifts, grants, and similar amounts received: Direct public support .......... b Indirect public support 1 b .. . . . .:.::...::.: . c Government contributions (grants) ........................ .................:.................. 1 c d Total (add lines 1a through 1c) (cash $ 13 2 , 9 8 6 . noncash $ ) .......................................... 1 d 132f986. 2 4 , 639f444. 2 Program service revenue including government fees and contracts (from Part VII, line 93).................................... 3 3 Membership dues and assessments............................................................................................................ 4 29f776. 4 Interest on savings and temporary cash investments.................................................................................... 5 5 Dividends and interest from securities......................................................................................................... ...... . ..... ....:.:.:..: ..:::......: 6 a Gross rents a b Less: rental expenses.............................................................................. 6b <:::::::::> : o c cc c 7 8 a Net rental income or (loss) (subtract line 6b from line 6a).............................................................................. Other investment income (describe ► Gross amount from sale of assets other A Securities than inventory6 r 5 8 4• 8a B Other 6c 7 ...::...:::: .:..::...:.. :.:.:::.:..... .....:::...: b Less: cost or other basis and sales expenses ......... 7 4 8 3 . 8b .:..:.:...::. c d Gain or (loss) (attach schedule) < 8 9 9 . ........................... Net gain or (loss) (combine line 8c, columns (A) and (B))......... STMT...l............................................... 8c :.......... 8d <89 9 • 9 Special events and activities (attach schedule) a Gross revenue (not including $ of contributions reported on line 1a) 9a b Less: direct expenses other than fundraising expenses .................................... 9b c Net income or (loss) from special events (subtract line 9b from line 9a)............................................................ 9c .::..:::...:.. <»> > 10 a Gross sales of inventory, less returns and allowances .................................... 10a b Less: cost of goods sold........................................................................... 10b >:<::::> c Gross profit or (loss) from sales of inventory (attach schedule) (subtract line 1Ob from line 10a) .............................. 10c 11 1r460. 11 Other revenue (from Part VII, line 103)......................................................................................................... 12 4 , 8 0 2 , 7 6 7 . 12 Total revenue add lines 1 d 2 3 4, 5, 6c, 7, 8d 9c, 10c, and 11..................................................................... 13 Program services (from line 44, column (B))....................................................... ........... I............................. 13 4 , 0 4 8 r 135 . 14 _ 522 r 5 4 2 . V) c 0 a w 14 15 16 17 Management and general (from line 44, column (C)).................................................................................... Fundraising from line 44, column D 9 ( ()) Payments to affiliates (attach schedule)...................................................................................................... Total expenses add lines 16 and 44 column A.................................................................I..................... ........................................... 15 .. 16 JL .. 17 4 , 570 , 6 7 7 . 18 Excess or (deficit) for the year (subtract line 17 from line 12)..................................................... ................. 18 232 r.090 . 19 879 2 , 366 , . 11 a a Z N 19 20 21 Net assets or fund balances at beginning of year (from line 73, column (A)) ........... Other changes in net assets or fund balances (attach explanation) Net assets or fund balances at end of year (combine lines 18, 19, and 20)......................................................... .... ............... .... 1 20 . 21 1 2, 598 . 6f oa 02 LHA For Paperwork Reduction Act Notice, see the separate instructions. Form 990 (2001) Form 990 (2001) COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 Page Statement of All organizations must complete column (A). Columns (8), (C), and (D) are required for section 501(c)(3) and 11` Functional Expenses (4) organizations and section 4947(a)(1) nonexempt charitable trusts but optional for others. Do not include amounts reported on line 6b, 8b, 9b, 10b, or 16 of Part !. A Total () (8) Program services (C) Management and general (p) Fundraising tach schedule) e ... 22 Grants and allocations (at cash noncash 23 Specific assistance to individuals ua Is (attach a ch schedule) 24 Benefits Paid to or for members (attach schedule 25 Compensation of officers, directors, etc . ............ 26 Other salaries and wages ................................. 27 Pension plan contributions .............................. 28 Other employee benefits ................................. 29 Payroll taxes ................................................ 30 Professional fundraising fees ... :....................... 31 Accounting fees ......................................... 32 Legal fees ................................................... 33 Supplies...................................................... 34 Telephone ................................................... 35 Postage and shipping .................................... 36 Occupancy ................................................... 37 Equipment rental and maintenance .................. 38 Printing and publications .............................. 39 Travel......................................................... 40 Conferences, conventions, and meetings ............ 41 Interest...................................................... 42 Depreciation, depletion, etc. (attach schedule) ... 22 23 24 25 0. 0. 0. 0 . 26 1, 7 5 2 , 8 0 0 . 1, 4 8 5 , 617 . 2 6 7 , 18 3 . 27 2 0 , 0 7 3 . 17 , 014 . 3 , 05 9 . 28 29 131, 8 2 2. 111, 72 8. 2 0, 0 9 4. 30 31 32 33 798f575. 798r575. 34 21, 825 . 18 , 6 6 4 . 3 , 161 . 35 36 2 , 40 0 . 2 , 4 0 0 . 371 40r367. 32f294. 8, 0 7 3. 38 40,200. 3 0 , 13 2 . 10 , 0 6 8 . 39 40 41 42 127f834.1 102r267. 25r567.1 43 Other expenses not covered above (itemize): a 43a b 43b c 43c d 43d e SEE STATEMENT 2 43e 1 634,781. 1 449,444. 185 337. 44 Total functional expenses (add lines 22 through 43) Organizations completing columns (B)-(D), carry these totals to lines13-15.......................................... 44 4, 570, 677 . 4, 048, 135 . 522f542. 0. Joint Costs. Check ► = if you are following SOP 98-2. Are any joint costs from a combined educational campaign and fundraising solicitation reported in (0) Program services? ..................... ► 0 Yes 0 No If "Yes," enter (I) the aggregate amount of these joint costs $ ; (ii) the amount allocated to Program services $ (III) the amount allocated to Management and general $ and iv the amount allocated to Fundraising IQ :Aia< Statement of Prnnram SArvICA Acrmmnlishments What is the organization's primary exempt purpose? ► SEE STATEMENT 3 Program Service Expenses (Required for 501(c)(3) and (4) orgs., and 4947(a)(1) trusts; but optional for others.) All organizations must describe their exempt purpose achievements in a clear and concise manner. State the number of clients served, publications issued, etc. Discuss achievements that are not measurable. (Section 501(c)(3) and (4) organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) a RECRUITMENT AND PROVISION OF BLOOD AND BLOOD COMPONENTS TO AREA HOSPITALS Grants and allocations $ 4,048,135. b Grants and allocations $ C Grants and allocations $ d �I Grants and allocations $ e Other program services attach schedule (Grants and allocations $ f Total of Program Service Expenses (should equal line 44, column (B), Program services) ....................... ► 4 , 0 4 8 , 13 5 . 01-02 o2 Form 990 (2001) Form 990 (2001) COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 3 FPkf Balance Sheets Note: Where required, attached schedules and amounts within the description column (A) (B) should be for end -of -year amounts only. Beginning of year End of year 45 Cash - non -interest -bearing ............. .... ............................................................. 46 Savings and temporary cash investments .. 45 1, 0 0 8, 9 9 5. 46 1, 4 0 4, 0 3 5. ........... 47 a Accounts receivable 47a 507, 495 . b Less: allowance for doubtful accounts .................. 47b 517 , 010 . ...:.:.:..... .......... 47c . 507f495. 48 a Pledges receivable 48a r b Less: allowance for doubtful accounts ... 48b 15 , 0 0 0 . .::.» :.. :...... 48c 6 , 4 0 0 . 49 49 Grants receivable ............................................................................................. 50 Receivables from officers, directors, trustees, N a andkey employees.......................................................................................... 51 a Other notes and loans receivable ........................ 51a b Less: allowance for doubtful accounts .................. 51b 52 Inventories for sale or use................................................................................. 50 51c 25,406. 52 34f727. 19 , 5 8 8 . 53 17 , 616 . 53 Prepaid expenses and deferred charges............................................................... 54 Investments - securities ............................................. ► 0 Cost E] FMV 54 .......... 55 a Investments - land, buildings, and equipment: basis ............................................. 55a 2, 4 6 5, 5 2 2. b Less: accumulated depreciation ........................... 55b 1 , 519 , 212 . 953,022. 55c 9 4 6 , 310 . 56 56 Investments - other.......................................................................................... 57 a Land, buildings, and equipment: basis .................. 57a b Less: accumulated depreciation .................... I...... 57b 57c 58 2 0 , 217 . 58 Other assets (describe 0-CONSTRUCT VON IN PROGRESS ) 59 Total assets add lines 45 through 58 must equal line 74....................................... 2r539,021. 59 2 , 9 3 6 , 8 0 0 . 60 Accounts payable and accrued expenses............................................................... 172,142. 6o 337r831. 61 61 Grants payable .. 62 62 Deferred revenue............................................................................................. 63 Loans from officers, directors, trustees, and key employees .................................... 64 a Tax-exempt bond liabilities................................................................................. b Mortgages and other notes payable..................................................................... 63 64a 64b 65 65 Other liabilities (describe ► ) 66 Total liabilities add lines 60 through 65............................................................ 172,142. 66 1 337f831. Organizations that follow SFAS 117, check here ► 0 and complete lines 67 through 69 and lines 73 and 74. .... ... 2 m COrganizations i 67 unrestricted................................................................................................... 68 Temporarily restricted....................................................................................... 69 Permanently restricted....................................................................................... that do not follow SFAS 117, check here ► 0 and complete lines 70 through 74. 2, 3 6 6, 8 7 9. 67 2, 5 2 3, 513 . 68 7 2, 0 5 6. 69 3 , 4 0 0 . ::.......:. 0 y NN Q 70 Capital stock, trust principal, or current funds......................................................... 71 Paid -in or capital surplus, or land, building, and equipment fund ................................. 72 Retained earnings, endowment, accumulated income, or other funds ........................... 70 71 72 2 366r879. 73 2 5 9 8 , 9 6 9 . .. Z 73 Total net assets or fund balances (add lines 67 through 69 OR lines 70 through 72; column (A) must equal line 19; column (B) must equal line 21) ................................. 2 5 3 9 0 21 . 74 2 , 9 3 6 , 8 0 0 . 74 Total liabilities and net assets / fund balances (add lines 66 and 73) .., Form 990 is available for public inspection and, for some people, serves as the primary or sole source of information about a particular organization. How the public perceives an organization in such cases may be determined by the information presented on its return. Therefore, please make sure the return is complete and accurate and fully describes, in Part III, the organization's programs and accomplishments. 123021 01-02-02 Form 990 (2001) COMMUNITY BLOOD BANK CENTER r INC. 95 —6 3 7 7 019 Page 4 pa j: t Reconciliation of Revenue per Audited spa f* - Reconciliation of Expenses per Audited Financial Statements with Revenue per Financial Statements With Expenses per Return Return a Total revenue, gains, and other support per audited financial statements .................. ► a .................................... 4 831 5 16. r r a es t expenses s os per x en and I Total losses audited financial statements a 4 599 426. r r b but not o n m included n line t Amounts c d o a hle n line u not o n a e but nsincluded ua Amo tin rm 9 17 Fo 90 12 line Form 990: 1 (Donated services 1 () li gains nrazed s N unrealized et 9 a nd use o ffacilities 27 8 5 0. r on investments $ (2) ust men ts Prior Y ear ad1 2) Donated services reported online 20, and use o a ... $ 27,850. Form 990 0 $ (3) prior oveves o fP Recoveries 3 orte d on es reported Losses year grants :.. :::::::.:::::::. e 20 899. .......... .:..... ............... "*..... 4 Other (specify): (4) OthecifY) : er (specify): P 899. Add amounts on lines (1) through (4) ......... ► b 28f749. Add amounts on lines (1) through (4) ......... ► b 28r749. c Line a minus line b................................. ► c 4 r 8 0 2 r 7 6 7. c Line a minus line b................................. ► c 4 r 5 7 0 r 6 7 7. d s included o n line 12, Form Amounts d rm Amounts included o n line 17, Form 990 but not online a: in n n I e a: 9 90 but of o 1 Investment expenses 1 enses Investment expenses ' I ell not included on Inc o n included on t c line 6 b Form 990 lin F rm 990 e 6b o Other (specify): 2 :2 ecifY) Other (specify): .;::.;:.::::.::..:.::............................ $..... ........ ......... ........................ Add amounts on lines (1) and (2) ► d 0. Add amounts on lines (1) and (2) ............... ► d 0 e Total revenue per line 12, Form 990 a Total expenses per line 17, Form 990 (line c plus line d).................................... ► e 4 8 0 2 7 6 7. (line c plus line d) ........................... ► e 4 5 7 0 r 6 7 7. >:Ioiai [t: 1 ict of r)ffir-cnrc nirar-tnrc TmstAas_ anal KPv Fmnlnvees (List each one even if not compensated.) (A) Name and address (B) Title and average hours per week devoted to position (C) Compensation (If not pai enter -0-. (D)Contdbutions to F ployee benefit plans &deferred Qom ensation (E) Expense account and other allowances --——————————————————————————————— SEE STATEMENT 5 0. 0. 0. --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- --------------------------------- ---------------------------------.� N, 75 Did any officer, director, trustee, or key employee receive aggregate compensation of more than $100,000 from your organization and all related organizations, of which more than $10,000 was provided by the related organizations? If "Yes," attach schedule. ► = Yes [11 No Form 990 (2001) Form 990 (2001) COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 Pages Other Information Yes No 76 77 Did the organization engage in any activity not previously reported to the IRS? If "Yes," attach a detailed description of each activity ............ Were any changes made in the organizing or governing documents but not reported to the IRS? ......................................................... 76 X 77 X If "Yes," attach a conformed copy of the changes. 78 a b Did the organization have unrelated business gross income of $1,000 or more during the year covered by this return? .............................. If "Yes," has it filed a tax return on Form 990-T for this year? ............................................... N / A 78a X 79 Was there a liquidation, dissolution, termination, or substantial contraction during the year? ................................................. If "Yes," attach a statement 80 a Is the organization related (other than by association with a statewide or nationwide organization) through common membership, .... .. governing bodies, trustees, officers, etc., to any other exempt or nonexempt organization?.................................................................. 80a X b If "Yes," enter the name of the organization ► and check whether it is exempt OR 0 nonexempt. 81 a b Enter direct or indirect political expenditures. See line 81 instructions ............................................. 81 a Did the organization file Form 1120-POL for this year?.................................................................................................................. 0 ................................ 81b X 82a X 82 a Did the organization receive donated services or the use of materials, equipment, or facilities at no charge or at substantially fairrental value?............................................................................................................... less than ............................... b If "Yes," may indicate the value of these items here. Do not include this amount as revenue in Part I or as an Y Y expense in Part II. (See instructions in Part III.)........................................................................... 83 a b Did the organization comply with the public inspection requirements for returns and exemption applications? .......................................... Did the organization comply with the disclosure requirements relating to quid pro quo contributions? ................................ N/A......... 83a X 83b 84a X 84 a Did the organization solicit any contributions or gifts that were not tax deductible?.............................................................................. ..:..... ................................ 84b ................... b 85 b If "Yes," did the organization include with every solicitation an express statement that such contributions or gifts were not tax deductible?.............................................................................................. .......................................................... 501(c)(4), (5), or organizations. a Were substantially all dues nondeductible by members? ......................................... Did the organization make only in-house lobbying expenditures of $2,000 or less?........................................................... N/A......... N/A......... N...... ..... 85a 85b ............................... ........................ ............... . ............... ...... If "Yes" was answered to either 85a or 85b, do not complete 85c through 85h below unless the organization received a waiver for proxy tax c d e f g owed for the prior year. r 85c Dues, assessments, and similar amounts from members ............................................................... r 85d Section 162(e) lobbying and political expenditures ..................................................................... Aggregate nondeductible amount of section 6033(e)(1)(A) dues notices ............ Taxable amount of lobbying and political expenditures (line 85d less 85e) _... 85f Does the organization elect to pay the section 6033(e) tax on the amount in 85f?........................................................... N/A N/AI.....:..:..:.....:..::.:.:...:.:......:.:.:.: N A N/A N/A......... ............................... ......:.::.:.........................:......... .""" . ............................... 85 85h h If section 6033(e)(1)(A) dues notices were sent, does the organization agree to add the amount in 85f to its reasonable estimate allocable to nondeductible lobbying and political expenditures for the following tax year?..................................................N/A......... of dues ..:::::..: .::....:...::.::......:.::.::........: :........:::.....:.., ::<::::::::: . . ................::..:....... ......... :::.:::.::. . . . ::::: 86 501(c)(7) organizations. Enter: a Initiation fees and capital contributions included on line 12 86a r line 12, f r public use of club facilities 86b b Gross receipts, included on a o pub c 87 501(c)(12) organizations. Enter: a Gross income from members or shareholders ........................... 87a N/A N/A N A b Gross income from other sources. (Do not net amounts due or paid to other sources against amounts due or received from them. 87b N/A ..>.�.� .�..��..� �.��. . 88 At any time during the year, did the organization own a 50% or greater interest in a taxable corporation or partnership, or an entity disregarded as separate from the organization under Regulations sections 301.7701-2 and 301.7701-3? If "Yes," complete Part IX ............................. ..................................................................................................... . ..................... 88 X 89 a 501(c)(3) organizations. Enter: Amount of tax imposed on the organization during the year under: section 4911 ► 0 • ; section 4912 ► 0 • ; section 4955 ► 0. b 501(c)(3) and 501(c)(4) organizations. Did the organization engage in any section 4958 excess benefit transaction during the year or did it become aware of an excess benefit transaction from a prior year? If"Yes," attach a statement explaining each transaction............................................................................................................... 89b X c Enter: Amount of tax imposed on the organization managers or disqualified persons during the year under sections 4912, 4955, and 4958 ...................................................................... ........................................................... ► 0. 0 d Enter: Amount of tax on line 89c, above, reimbursed by the organization........................................................................... ► 90 a List the states with which a copy of this return is filed ► CALIFORNIA b Number of employees employed in the pay period that includes March 12, 2001...................................................... I_gob 49 91 The books are in care of ► D IANNA SPRE IER, BUSINESS OFFICE MAN Telephone no. ► ( 760 ) 77 3-419 0 Located at ► 39000 BOB HOPE DRIVE,, RANCHO MIRAGE,, CA ZIP + 4 ► 9 2 2 7 0 ,." ..1 t 92 Section 4947(a)(1) nonexempt charitable trusts filing Form 990 in lieu of Form 1041- Check here ......................................................... ► CJ 123041 and enter the amount of tax-exempt interest received or accrued during the tax year ............................. ► I 92 N / A 01-02-02 Form 991714 Form 990 (2001) COMMUNITY BLOOD BANK CENTER, INC . 95-6 3 77019 Page 6 >I�a` t` V-tf � Analvsis of Income -Producing Activities (See Specific Instructions on page 32.) Note: Enter gross amounts unless otherwise indicated. 93 Program service revenue: a PROCESSING FEES Unrelated business income Excluded by section 512, 513, or 514 (E) Related or exempt function income (A) Business (B) Amount E cl - ode (D) Amount 3,199,136. b APHERESIS FEES 1,052,971. c SPECIAL PROCEDURES 387,337. d e f Medicare/Medicaid payments ................................. g Fees and contracts from government agencies ............ 94 Membership dues and assessments ...................... 95 Interest on savings and temporary cash investments ................................................ 96 Dividends and interest from securities ..................... 97 Net rental income or loss from real estate: a debt -financed property .......................................... b not debt -financed property .................................... 98 Net rental income or (loss) from personal property ...... 99 Other investment income ....................................... 100 Gain or (loss) from sales of assets other than inventory ............................................. 101 Net income or (loss) from special events .................. 102 Gross profit or (loss) from sales of inventory ............ 103 Other revenue: a FINANCE CHARGE INCOME b c 14 29f776. < 8 9 9 . 1J60. d e 104 Subtotal (add columns (B), (D), and (E)) .................. ..................... ..>: :::::::<::::::::: 31 , 2 3 , 105 Total (add line 104, columns (B), (D), and (E))............................................................................................................... ► 4 , 6 6 9 , 7 81 . Note: Line 105 plus line 1 d, Part 1, should equal the amount on line 12, Part 1. p Relationship of Activities to the Accomplishment of Exempt Purposes (See Specific Instructions on page 32.) Line No. ♦ Explain how each activity for which income is reported in column (E) of Part VII contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). 93 PROVIDES HOSPITALS & PATIENTS NEEDED BLOOD PRODUCTS FOR MEDICAL CARE 93 PROCESSING FEES INCLUDE TESTING FOR VIRAL DISEASES TO PROTECT PATIENTS 93 FROM DISEASES AND INSURE A SAFE BLOOD SUPPLY I>ar1 Information Regarding Taxable Subsidiaries and Disregarded Entities (See Specific instructions on page 33.) A Name, address, and)EIN of corporation, partnership,or disregarded entity B Percentage of ownership interest C Nature of)activitie D Total income E End -of -year assets N/A I.JPa>d Information Regarding Transfers Associated with Personal Benefit Contracts (See Specific Instructions on page 33.) (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefit contract? ............ = Yes FRI No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? ....................................... 0 Yes 0 No Note: If "Yes" to b file Form 8870 and Form 4720 see instructions). Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than officer) is based on all information of which preparer has any knowledge. Please OA�Pr�11E��®Y ROBERT ALBEE, EXECUTIVE Sign i 9 DIRECTOR ,r�j Here ► Signature of officer Date ► Type or print name and title signature Preparer's ® Date Check if Preparer's SSN or PTIN Paid Preparer's Firms name (or BRABO , CARLSEN & Use Only yours if self-employed), ®1111 E TAHQUITZ 123161 address, and 01-02-02 ZIP+4 PALM SPRINGS, CA self- employed ► P 0 0 2 39 025 _ CAHILL, LLP EIN► 33-0306529 CNYN WAY,#203 92262 Phone no. ► 760-320-0,848 Form 990 (2001) SCHEDULEA Organization Exempt Under Section 501(c)(3) OMB No.1545-0047 (Form 990 or 990-EZ) (Except Private Foundation) and Section 501(e), 501(f), 501(k), 501(n), or Section 4947(a)(1) Nonexempt Charitable Trust 2001 Department of the Treasury Supplementary Information -(See separate instructions.) Internal Revenue Service ► MUST be completed by the above organizations and attached to their Form 990 or 990-EZ. Name of the organization Employer identification number COMMUNITY BLOOD BANK CENTER, INC. 956377019 Compensation of the Five Highest Paid Employees Other Than Officers, Directors, and Trustees (See page 1 of the instructions. List each one. If there are none, enter "None.") a Name and address of each employee aid () P (b) Title and average hours per week devoted to (c) Compensation (d) Contributions to employee benefit (e) Expense account and other more than $50,000 position plans ie deferred compensation allowances GARY_CROWL_______________________TECH DIRECTO 11235 N SUNSET AVE, BANNING, CA 92220 ULL TIME 67,591. NANCY BROWN_______________________ URSING DIREC 73785 CATALINA WAY, PALM DESERT, CA FULL TIME 57,868. ISMAEL GALANG--------------------- LAB TECH SUPE 66621 MISSION LAKES, DHS, CA 92240 FULL TIME 64,172. ROSEMARY PIPER --------------------------------- APHER SUPERV 44345 MARIGOLD LANE, LA QUINTA, CA FULL TIME 57,021. DAVID WITTHAUS--------------- ------------------ XECUTIVE DI 12 WHITE SUN WAY, RANCHO MIRAGE, CA FULL TIME 95,479. Total number f other employees Yees Paid ............................................................................................. over 0 e 50000 ► $ 0 P4etjF Compensation of the Five Highest Paid Independent Contractors for Professional Services (See page 2 of the instructions. List each one (whether individuals or firms). If there are none, enter "None.") (a) Name and address of each independent contractor paid more than $50,000 NONE -------------------------------------------- NONE -------------------------------------------- NONE -------------------------------------------- NONE -------------------------------------------- NONE -------------------------------------------- (b) Type of service I (c) Compensation Total nu mber r be of others t rs receiving over $50 000f or professional sslonal servic es ................................................................................................. LHA For Paperwork Reduction Act Notice, see the Instructions for Form 990 and Form 990-EZ. Schedule A (Form 990 or 990-EZ) 2001 123101 12-29-01 :3'7� Cnhorlido o /Fnrm qqn nr qqn-F71 9M1 rnMMTTNTTY RT,nnn RANK CENTER. INC. 9 5 —6 3 7 7 019 Paoe 2 `ar j77-1 a Statements About Activities (See page 2 of the instructions.) Yes No 1 During the year, has the organization attempted to influence national, state, or local legislation, including any attempt to influence public opinion on a legislative matter or referendum? If "Yes," enter the total expenses paid or incurred in connection with the lobbying activites ► $ $ (Must equal amounts on line 38, Part VI -A, or line i of Part VI-B.) X Organizations that made an election under section 501(h) by filing Form 5768 must complete Part VI -A. Other organizations checking "Yes," must complete Part VI-B AND attach a statement giving a detailed description of the lobbying activities. 2 Duringthe ear, has the organization, either direct) or indirectly, engaged in an of the following acts with any substantial contributors, Y 9 Y YY trustees, directors, officers, creators, key employees, or members of their families, or with any taxable organization with which any such P majority person is affiliated as an officer, director, trustee, majorit owner, or principal beneficiary? (If the answer to any question is "Yes," attach a detailed statement explaining the transactions.) ....... ............ . a Sale, exchange, or leasing of property? .............. b Lending of money or other extension of credit? ....................... c Furnishing of goods, services, or facilities?.................................................................................................................................... 2c X d Payment of compensation (or payment or reimbursement of expenses if more than $1,000)? ............... e Transfer of any part of its income or assets?................................................................................................................................. 2e X 3 Does the organization make grants for scholarships, fellowships, student loans, etc.? (See Note below.) ................................................... 3 X 4 X 4 Do you have a section 403(b) annuity plan for your employees?......................................................................................................... Note: Attach a statement to explain how the organization determines that individuals or organizations receiving grants or loans p 9 from it in furtherance of its charitable programs "qualify" to receive payments. (� Reason for Non —Private Foundation Status (See pages 3 through 6 of the instructions.) The organization is not a private foundation because it is: (Please check only ONE applicable box.) 5 0 A church, convention of churches, or association of churches. Section 170(b)(1)(A)(i). 6 0 A school. Section 170(b)(1)(A)(ii). (Also complete Part V.) 7 A hospital or a cooperative hospital service organization. Section 170(b)(1)(A)(iii). 8 A Federal, state, or local government or governmental unit. Section 170(b)(1)(A)(v). 9 0 A medical research organization operated in conjunction with a hospital. Section 170(b)(1)(A)(iii). Enter the hospital's name, city, and state ► 10 0 An organization operated for the benefit of a college or university owned or operated by a governmental unit. Section 170(b)(1)(A)(iv). (Also complete the Support Schedule in Part IV -A.) 11 a An organization that normally receives a substantial part of its support from a governmental unit or from the general public. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 11 b A community trust. Section 170(b)(1)(A)(vi). (Also complete the Support Schedule in Part IV -A.) 12 0 An organization that normally receives: (1) more than 331/3% of its support from contributions, membership fees, and gross receipts from activities related to its charitable, etc., functions - subject to certain exceptions, and (2) no more than 331/3% of its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses acquired by the organization after June 30, 1975. See section 509(a)(2). (Also complete the Support Schedule in Part IV -A.) 13 An organization that is not controlled by any disqualified persons (other than foundation managers) and supports organizations described in: (1) lines 5 through 12 above; or (2) section 501(c)(4), (5), or (6), if they meet the test of section 509(a)(2). (See section 509(a)(3).) Provide the following information about the supported organizations. (See page 5 of the instructions.) (a) Name(s) of supported organization(s) I (b) fl nm ne umber abov 14 F7 An organization organized and operated to test for public safety. Section 509(a)(4). (See page 6 of the instructions.) Schedule A (Form 990 or 990-EZ) 2001 123111 01-07-02 a Schedule A (Form 990 or 990-EZ) 2001 COMMUNITY BLOOD BANK CENTER, INC. 9 5 -6 3 7 7 019 Page 3 ar'1=A Support Schedule (Complete only if you checked a box on line 10, 11, or 12.) Use cash method of accounting. Note: Ynu may use the worksheet in the instructions for convertinn from the accrual to the cash methnri of arrnuntinn Calendar year (or fiscal year beginning in) ............................. ► (a) 2000 (b) 1999 (c) 1998 (d) 1997 (e) Total 15 Gifts, grants, and contributions received. (Do not include unusual grants. See line28.).................................... 32 4 r 119 122 r 517 43r234. 50 r 216 540 , 0 86 . 16 Membership fees received ......... 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organization's charitable, etc., purpose ............ 4 r 000 r 973 . 3 r 426, 792 . 3, 144, 332 . 3, 176, 224 . 13, 748, 321 . 18 Gross income from interest, dividends, amounts received from payments on securities loans (sec- tion 512(a)(5)), rents, royalties, and unrelated business taxable income (less section 511 taxes) from businesses acquired by the organization after June 30, 1975... 38r970. 33,210. 29f862. 35, 050 . 137, 092 . 19 Net income from unrelated business activities not included in line 18 20 Tax revenues levied for the organization's benefit and either paid to it or expended on its behalf .............................. 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge.....,,..... 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of capital assets .................................... 23 Total of lines 15 through 22 4r364r062. 3,582,519. 3r217,428. 3,26lr490. 14,425r499. 24 Line 23 minus line 17 ............... 363, 089 . 155r727. 73, 096 . 85 r 266 . 677, 178 . 25 Enter 1 % of line 23 .................. 4 41 . 3 5 8 2 5. 3 2 r 17 4 . ......................................... 3 2 , 615 .>><> 25 Organizations described on lines 10 or 11: a Enter 2% of amount in column (e), line 24............................................. ► 2 6 a N/A . ................................................. ......... .. .... .. .......................................... b Prepare a list for our records to show the name of and amount contributed b each person other than a governmental P Y Y P ( g to unit or publicly supported ed or anizati n whose total gifts for 1997 through 2000 exceeded the amount shown n to line 26a. Do not file this list with your return. Enter the total of all these excess amounts......................................................... ► 26b N/A c Total support for section 509(a)(1) test: Enter line 24, column (e)........................................................................... ► 26c N/A ...................................................... ....................................................... •:::::..... ::.............::.:.:N/A d Add: Amounts from column (e) for lines: 18 19 22 26b ► 26d::.• e Public support (line 26c minus line 26d total)......................................................................................................... ► 26e N/A f Public support percentage line 26e numerator divided by line 26c denominator................................................... ► 26f N/A % 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a "disqualified person," prepare a list for your records to show the name of, and total amounts received in each year from, each "disqualified person." Do not file this list with your return. Enter the sum of such amounts for each year: (2000)................................. Q. -. (1999) 0 .. (1998) 0 .. (1997 0 b For any amount included in line 17 that was received from each peson (other than "disqualified persons"), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (Include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (2000).................................Q. (1999).......................................0. (1998).................................... Q. (1997) ...........................Q. -. c Add: Amounts from column (e) for lines: 15 5 4 0 r 0 8 6 . 16 U, i- 17 13, 748, 321 . 20 21 1110- 27c 14, 288, 407 . d Add: Line 27a total . 0. and line 27b total 0. NO-27d 0. e Public support (line 27c total minus line 27d total)................•.........._._.........._........................ ► 27e 14,288,40 7. f Total supportfor section sect o 509 a 2 tes t: t. Enter amount on line 2 ( 3 column e ► 27f 14,425 4 9 9 . > > . g Public support percentage (line 27e (numerator) divided by line 27f (denominator)) ................................. ► 27q 9 9 . 0 4 9 7 % In Investment income percentage line 18 column a numerator divided by line 27f (denominator))... ► 2711 . 9 5 0 3% 28 Unusual Grants: For an organization described in line 10, 11, or 12, that received any unusual grants during 1997 through 2000, prepare a list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not file this list with your return. Do not include these grants in line 15. NONE 123121 12-29-01 Schedule A (Form 990 or 990-EZ) 9&178 Schedule A (Form 990 or 990-EZ) 2001 COMMUNITY BLOOD BANK CENTER, INC. 9 5 —6 3 7 7 019 Page 4 Paf; Private School Questionnaire (See page 7 of the instructions.) N/A (To be completed ONLY by schools that checked the box on line 6 in Part IV) 29 Does the organization have a racially nondiscriminatory policy toward students by statement in its charter, bylaws, other governing Yes No instrument, or in a resolution of its governing body? ................. .................. 29 .................................................................................. 30 Does the organization include a statement of its racially nondiscriminatory policy toward students in all its brochures, catalogues, and other written communications with the public dealing with student admissions, programs, and scholarships? ..... 30 31 Has the organization publicized its racially nondiscriminatory policy through newspaper or broadcast media during the period of solicitation for students, or during registration istration period if it has no solicitation program, in a way that makes the policy known 9 to all parts of the general community it serves? ..........., ................. 31 If "Yes," please describe; if "No," please explain. (If you need more space, attach a separate statement.) .......... 32 Does the organization maintain the following: a Records indicating the racial composition of the student body, faculty, and administrative staff?............................................................ 32a b Records documenting that scholarships and other financial assistance are awarded on a racially nondiscriminatory basis? ........................ 32b c Copies of all catalogues, brochures, announcements, and other written communications to the public dealing with student admissions, programs, and scholarships? .......... 32c ....................................................................................................................... d Copies of all material used by the organization or on its behalf to solicit contributions? ...._.................................. ................................. 32d If you answered "No" to any of the above, please explain. (If you need more space, attach a separate statement.) 33 Does the organization discriminate by race in any way with respect to: a Students' rights or privileges? .................. .... 33a .......................................................................................................................... bAdmissions policies?........................................................................................................................................ c Employment of faculty or administrative staff?.................................................................,, .............................._......,,.,.. 33c d Scholarships or other financial assistance? ........................... 33d ...................................................................................................... e Educational policies? ... 33e f Use of facilities? 33f .................................................................................................................................................................. g Athletic programs? ..................................... h Other extracurricular activities? 33h ................................................................................................................................................ ..................I........... ............................... If you answered "Yes" to any of the above, please explain. (If you need more space, attach a separate statement.) 34 a Does the organization receive any financial aid or assistance from a governmental agency? ................... b Has the organization's right to such aid ever been revoked or suspended?....................................................................................... 34b ........... ................ ............................... If you answered "Yes" to either 34a or b, please explain using an attached statement. 35 Does the organization certify that it has complied with the applicable requirements of sections 4.01 through 4.05 of Rev. Proc. 75-50, 1975-2 C.B. 587, covering racial nondiscrimination? If "No," attach an explanation ................... 35 Schedule A (Form 990 or 990-EZ) 2001 1U4 123131 12-29-01 37 1 Schedule A (Form 990 or 990-EZ) 2001 COMMUNITY BLOOD BANK CENTER, INC. 95-6 3 7 7019 Page 5 r:VrA Lobbying Expenditures by Electing Public Charities (See page 9 of the instructions.) N/A (To be completed ONLY by an eligible organization that filed Form 5768) Check a El if the organization belongs to an affiliated group. Check ► b 0 if you checked "a" and "limited control" provisions apply. Limits on Lobbying Expenditures (a) Affiliated group (b) To be completed for ALL (The term "expenditures" means amounts paid or incurred.) totals electing organizations N/A 36 Total lobbying expenditures to influence public opinion (grassroots lobbying) ........................... 36 37 Total lobbying expenditures to influence a legislative body (direct lobbying) ....................... I...... 37 38 Total lobbying expenditures (add lines 36 and 37)....................................•.......................... 38 39 Other exempt purpose expenditures................................................................................. 39 40 Total exempt purpose expenditures (add lines 38 and 39)........................•.......................... 40 win9 table - 41 Lobbying nontaxable amount.Enter the from the following is nt s h I bin amount in 4 i- The lobbying th m nt n l e 0 s If e amount o Y 9 a a f e amount on line 0 Not over $ 500 000 2 0/aoth 0 r 500 000 but not over$1,000,000 Ove t $ 50 00 100 000 plus 15 /o of the excess over $ 0 0 Over $1,000,000 but not over $1,500,000 ......... $175,000 plus 10% of the excess over $1,000,000 ..... 41 0 over 1 500 000 r 500 000 but no over 17 000 000 225 000 plus 5 /o of the excess $ Over 1 t $ $ 0 Over 17 000 000 1 000 00 42 Grassroots nontaxable amount (enter 25% of line 41).........................................•..........,.,.. 42 43 Subtract line 42 from line 36. Enter -0- if line 42 is more than line 36....................................... 43 44 Subtract line 41 from line 38. Enter -0- if line 41 is more than line 38....................................... 44 Caution: If there is an amount on either line 43 orline 44, you must file Form 4720. 4-Year Averaging Period Under Section 501(h) (Some organizations that made a section 501(h) election do not have to complete all of the five columns below. See the instructions for lines 45 through 50 on page 11 of the instructions.) Lobbying Expenditures During 4-Year Averaging Period N/A Calendar year (or fiscal year beginning in) ► (a) 2001 (b) 2000 (c) 1999 (d) 1998 (e) Total 45 Lobbying nontaxable amount ........................ 0. 46 Lobbying ceilin9 amount 0 1 o f line 4 ................................................................................................................................................................................. ................................................................................................................................................................................ ................................................................................................................................................................................. 0. 47 Total lobbying expenditures .................. 0 • 48 Grassroots nontaxable amount ........................ 0. 4 r ceiling 9 Grassroots ce n amount 9 0 1 50/a of line e 48(e)), 0. 50 Grassroots lobbying expenditures .................. 0. >Pt'g Lobbying Activity by Nonelecting Public Charities (For reporting only by organizations that did not complete Part VI -A) (See page 12 of the instructions.) N/A During the year, did the organization attempt to influence national, state or local legislation, including any attempt to influence public opinion on a legislative matter or referendum, through the use of: a Volunteers Paid b staff or management ( I ncludecompensatio n in expenses reported on lines c through h c Media advertisements ................................................................................................................................. d Mailings to members, legislators, or the public................................................................................................ e Publications, or published or broadcast statements ..,,.,"* .............................. f Grants to other organizations for lobbying purposes.......................................................................................... g Direct contact with legislators, their staffs, government officials, or a legislative body ................................................ h Rallies, demonstrations, seminars, conventions, speeches, lectures, or any other means .......................................... Total lobbying expenditures (Add lines through h.).................................. ........................................................ If "Yes" to any of the above, also attach a statement giving a detailed description of the lobbying activities. Yes No Amount :<::;::::;:::::; 0. 123141 12-29-01 Schedule A (Form 990 or 99D44W, Schedule A (Form 990 or 990-EZ) 2001 COMMUNITY BLOOD BANK CENTER, INC. 95-6 3 77019 Page 6 P4kVjt information Regarding Transfers To and Transactions and Relationships With Noncharitable Exempt Organizations (See page 12 of the instructions.) 51 Did the reporting organization directly or indirectly engage in any of the following with any other organization described in section 501(c) of the Code (other than section 501(c)(3) organizations) or in section 527, relating to political organizations? a Transfers from the reporting organization to a noncharitable exempt organization of: Yes No (i) Cash........................................................................................................................................................................... (ii) Other assets............................................................................................................................................... ................... Other transactions: (i) Sales or exchanges of assets with a noncharitable exempt organization.................................................................................... (ii) Purchases of assets from a noncharitable exempt organization................................................................................................ (iii) Rental of facilities, equipment, or other assets........................................................................................................................ (iv) Reimbursement arrangements......................................................................... ................................................................. (v) Loans or loan guarantees............................................................................................................ .................................... (vi) Performance of services or membership or fundraising solicitations.......................................................................................... Sharing of facilities, equipment, mailing lists, other assets, or paid employees................................................................................. 51a(i) X a(ii) X b(i) X b(ii) X b(iii) X b(iv) X b(v) X b(vi) X c X If the answer to any of the above is "Yes," complete the following schedule. Column (b) should always show the fair market value of the goods, other assets, or services given by the reporting organization. If the organization received less than fair market value in any 52 a Is the organization directly or indirectly affiliated with, or related to, one or more tax-exempt organizations described in section 501(c) of the Code (other than section 501(c)(3)) or in section 527?.....................................................................................I................► 0 Yes No b If "Yes," complete the following schedule: N/A I LJ 101 12-29-01 Schedule A (Form 990 or 990-EZ) 2001 381 Schedule B (Form 990, 990-EZ, or 990-PF) Department of the Treasury Name of organization Schedule of Contributors Supplementary Information for line 1 of Form 990, 990-EZ and 990-PF (see instructions) COMMUNITY BLOOD BANK CENTERr INC. Organization type (check one): Filers of: Section: Form 990 or 990-EZ 0 501(c)( 3 ) (enter number) organization 4947(a)(1) nonexempt charitable trust not treated as a private foundation 0 527 political organization Form 990-PF 0 501(c)(3) exempt private foundation 0 4947(a)(1) nonexempt charitable trust treated as a private foundation 0 501(c)(3) taxable private foundation OMB No. 1545-0047 Employer identification number 95-6377019 Check if your organization is covered by the General rule or a Special rule. (Note: Only a section 501(c)(7), (8), or (10) organization can check box(es) for both the General rule and a Special rule -see instructions.) General Rule- EK For organizations filing Form 990, 990-EZ, or 990-PF that received, during the year, $5,000 or more (in money or property) from any one contributor. (Complete Parts I and Il.) Special Rules - For a section 501(c)(3) organization filing Form 990, or Form 990-EZ, that met the 33 1/3% support test of the regulations under sections 509(a)(1)/170(b)(1)(A)(vi) and received from any one contributor, during the year, a contribution of the greater of $5,000 or 2% of the amount on line 1 of these forms. (Complete Parts I and Il.) 0 For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from anyone contributor, during the year, aggregate contributions or bequests of more than $1,000 for use exclusively for religious, charitable, scientific, literary, or educational purposes, or the prevention of cruelty to children or animals. (Complete Parts I, ll, and III.) For a section 501(c)(7), (8), or (10) organization filing Form 990, or Form 990-EZ, that received from any one contributor, during the year, some contributions for use exclusively for religious, charitable, etc., purposes, but these contributions did not aggregate to more than $1,000. (If this box is checked, enter here the total contributions that were received during the year for an exclusively religious, charitable, etc., purpose. Do not complete any of the Parts unless the General rule applies to this organization because it received nonexclusively religious, charitable, etc., contributions of $5,000 or more during the year.) ........................... ► $ Caution: Organizations that are not covered by the General rule and/or the Special rules do not file Schedule B (Form 990, 990-EZ, or 990-P9, but they must check the box in the heading of their Form 990, Form 990-EZ, or on line 1 of their Form 990-PF, to certify that they do not meet the filing requirements of Schedule B (Form 990, 990-EZ, or 990-Pl- . Schedule 8 (Form 990, 990-EZ, or 990-PF) (2001) n 123451 12-29-01 Schedule B (Form 990, 990-EZ, or 990-PF) (2001) Name of organization 1 to 2 of Part I Employer identification number COMMUNITY BLOOD BANK CENTER, INC. ....I ............. ................... .................. ?2;'� Contributors (See Specific Instructions.) .................. ................... 95-6377019 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 1 PAUL NEWMAN C/O NEWMAN' S OWN $ 10 , 000 . Person OX Payroll 0 Noncash C] (Complete Part II if there is a noncash contribution.) 246 POST ROAD EAST, WESTPORT, CT 06880 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 2 CITY OF IND IAN WELLS $ 7 f 5 0 0 Person [TX Payroll 0 Noncash 0 (Complete Part llifthere is a noncash contribution.) 44-950 ELDORADO DRIVE, INDIAN WELLS, CA 92210 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 3 CITY OF PALM DESERT $ 71500. Person 0 Payroll [� Noncash 0 (Complete Part II if there is a noncash contribution.) 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 4 MRS . S IDNEY LAUB $ 10 , 0 0 0 . Person 0 Payroll Noncash 0 (Complete Part II if there is a noncash contribution.) 13 MCGILL DRIVE, RANCHO MIRAGE, CA 92270 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 5 CITY OF RANCHO MIRAGE $ 7 , 5 0 0 . Person [X Payroll [� Noncash (Complete Part II if there is a noncash contribution.) 6 9 — 8 2 5 HIGHWAY 111, RANCHO MIRAGE, CA 92270 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 6 BOB HOPE DESERT CHARITIES $ 18 , 5 0 0 . Person FX Payroll = Noncash 0f (Complete Part II if there is a noncash contributi�rQ ' 39000 BOB HOPE DRIVE, RANCHO MIRAGE, CA 92270 123452 12-29-01 Schedule 8 (Form 990, 990-EZ, or 990-PF) (2001) Schedule B (Form 990, 990-EZ, or990-PF) (2001) 2 to 2 of Part I Name of organization COMMUNITY BLOOD BANK CENTER, INC. .................. ................... Parf Contributors (See Specific Instructions.) ................... ................... Employer identification number 95-6377019 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 7 UNITED WAY OF THE DESERT $ 10 , 000 . Person []X Payroll 0 Noncash C] (Complete Part II if there is a noncash contribution.) P.O. BOX 1990, PALM SPRINGS, CA 92263 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 8 MORONGO BAND MISSION IND IANS $ 3 0, 0 0 0, Person 0 Payroll 0 Noncash (Complete Part II if there is a noncash contribution.) 11581 POTRERO RD . , BANNING, CA 92220 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution 9 MR. & MRS . JAMES HOUSTON $ 5 , 0 0 0 . Person 0 Payroll [� Noncash (Complete Part II if there is a noncash contribution.) 225 VIA LOLA, PALM SPRINGS, CA 92262 (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person Payroll Noncash 0 (Complete Part II if there is a noncash contribution.) (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person Payroll Noncash (Complete Part II if there is a noncash contribution.) (a) No. (b) Name, address and ZIP + 4 (c) Aggregate contributions (d) Type of contribution $ Person 0 Payroll �_) f Noncash (Complete Part II if there is a noncash condo) 123452 12-29-01 Schedule B (Form 990, 990-EZ, or 990-PF) (2001) m m O M_0 W C E E 0 U N .✓ c4 N .0 O d M � d C u � C T- f4 Q CDU Q N R co Q� �N �L a� m C a. 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O o O O O O O O o O pp w ti O O O 0 0 0 w O O O O O O O O O O O O O O m .- 0 0 0 tD O N O CD m m m Ot m m CDQ m m 0 0 N N cr O tD N m co tT N N N N Q tD N Q N N m O N m N "I to m t"/ n t7 ("1 tD m m m N � O O O p O O O O O O O O O O O O O O O O O O O O O O O O a) O Cl o O O O O O O O O O O O O O O c o c o 0 0 0 o c o 0 o c o o c c o 0 0 0 0 N Qr N .- tD N 0 0 0 O o O o 0 0 0 o O o 0 o O O o v n O C. 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tD r• 0 0 0 O c:) O o a.o N O O O O O O O cn c, O O Q m O O O to O O O to O O O O O O O O O O O O O O O O O O O 0 0 0 to O O O O o O O O o 0 0 o O o O o O o O Q fV O tD O O O tD m m (n m O m tD o O m 0 0 4 N N O to to m N N m O N O �- N l7 m N t'1 t`l f7 f7 tD V 11 m m N � N N ^' O Vy A fD •� N � tD d A tD t` tD tT to to n N r` m m N N N v m m m m m t0 m c)t0 m— n- r - O ti tT m O O m m m u m m cn m m c) 'o m m m m m (an O m m O O •C '- Q �- m N m - m m (cn Ot �'- v to O^ ^- m—` N m Qf = a� O t` m m m Pi .- Q1 l� Ql m Ol C1 m A N N t7 m Qr U j ? `I t` m m O N t1 Q lD f� m Of O N O Q N tD y O m m m Of QI m O LT m m m O O O O O O O O O N< N `C.. N N N N N N N N m m m N CL O O O O O O O O p4 p O O O O O O O O O Cl O O O O O 0 Lt O O O O O O O O O O O O O O O O O O O O O O O n �.. to 11J O O O O O O O O O O O O O O O O O O O O O O O ._ O '0 y ^�OOn nnnnn�nnnnnr•. .-. ,n � 2 a. O N N O O N N COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 990 GAIN (LOSS) FROM PUBLICLY TRADED SECURITIES STATEMENT 1 DESCRIPTION VARIOUS TO FORM 990, PART I, LINE 8 GROSS COST OR EXPENSE SALES PRICE OTHER BASIS OF SALE 6,584. 7,483. 0. 6,584. 7,483. NET GAIN OR (LOSS) <899.> 0. <899.> FORM 990 OTHER EXPENSES STATEMENT 2 DESCRIPTION CONTUNING EDUCATION INSURANCE GROUP INSURANCE LAB COSTS MISCELLANEOUS PROFESSIONAL FEES UTILITIES WORKERS COMP INSURANCE CLEARING HOUSE TRANSPORATION TOTAL TO FM 990, LN 43 (A) (B) (C) (D) PROGRAM MANAGEMENT TOTAL SERVICES AND GENERAL FUNDRAISING 22,862. 15,546. 7,316. 32,878. 26,302. 61576. 124,702. 99,762. 24,940. 568,456. 568,456. 266,899. 154,221. 112,678. 84,698. 72,840. 11,858. 54,631. 43,705. 10,926. 61,117. 51,801. 9,316. 335,286. 335,286. 83,252. 81,525. 11727. 1,634,781. 1,449,444. 185,337. FORM 990 STATEMENT OF ORGANIZATION'S PRIMARY EXEMPT PURPOSE STATEMENT 3 PART III EXPLANATION THE MISSION OF THE CENTER IS TO PROVIDE A RELIABLE, SAFE, AND CONSISTENT SUPPLY OF VOLUNTEER BLOOD COMPONENTS TO ITS CUSTOMERS AT A REASONABLE COST. ' P t t� STATEMENT(S) 1, 2, 3 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 FORM 990 OTHER REVENUE NOT INCLUDED ON FORM 990 STATEMENT 4 DESCRIPTION AMOUNT LOSS ON DISPOSAL OF ASSETS 899. TOTAL TO FORM 990, PART IV -A 899. FORM 990 PART V - LIST OF OFFICERS, DIRECTORS, STATEMENT 5 TRUSTEES AND KEY EMPLOYEES NAME AND ADDRESS PATTY NEWMAN 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 JOSEPH IANTORNO 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 CHARLES RIACH 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 DON REUBEN 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 ANDY JENKINS 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 ROB MANNIX 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 MAJOR VAN NGUYEN 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 TRUMAN L GATES 39000 BOB HOPE DRIVE RANCHO MIRAGE, CA 92270 EMPLOYEE TITLE AND COMPEN- BEN PLAN EXPENSE AVRG HRS/WK SATION CONTRIB ACCOUNT CHAIRMAN 2 0. 0. 0. SECRETARY 2 TREASURER 2 VICE CHAIR 2 DIRECTOR 2 DIRECTOR 2 DIRECTOR 2 DIRECTOR 2 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. STATEMENT(S) 4, 5 COMMUNITY BLOOD BANK CENTER, INC. 95-6377019 WALTER T CLARK, ESQ DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 JIM LARSON DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 JO POND DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 DOROTHY COHN DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 G. AUBREY SERFLING DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 DIANE VALENZUELA DIRECTOR 39000 BOB HOPE DRIVE 2 RANCHO MIRAGE, CA 92270 TOTALS INCLUDED ON FORM 990, PART V 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. 0. STATEMENT(S) 5 07/23/2003 09:10 17607771231 LQ COMMUNITY SERVICE ATTACHMENT 10 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR Name of Organization: American Cancer Society Amount Requested: $2,000 Contact Person: Susan Francis/Alan Abell Mailing Address: 74-140 E1 Paseo, Suite One City: Palm Desert State: CA Zip Code: 92260 Phone No.: (760) 568-2691, press 3 501(03 Taxpayer I.D. Number: Date Submitted: July 25, 2003 94-1170350 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 07/23/2003 09:10 17607771231 LQ COMMUNITY SERVICE PAGE 02 •'ice i 44 r � COMMUNITY SERVICES GRAFT GUIDELINES The City of La Quinta offers the Community Services Grant program to recognized nonprofit organizations that benefit the residents of La Quinta. Priority for finding is granted to organizations that directly benefit La Quinta residents, second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta. Individuals are not eligible for funding through the Community Services Grant proms. organizations that receive Community Development Block Grants from the City of La Quinta during the same fiscal year am not eligible for fiinding through the Community Services Grant program. organizations that have been funded are ineligible for funding for the next consecutive year. La Quinta service organizations may request funds to be applied directly to the rental fees for City facilities for consecutive years without the $2,000 funding limit. Completed grant applications will be considered by the La Quinta City Council at the first Council meetings of August and February of each fiscal year. Applications are due three weeks before the scheduled City Council meeting. Once the application is placed on the agenda for City Council consideration, the organization will be notified of the date of the meeting for consideration. Applications must be typed. Incomplete applications will be returned to the applicant. organizations requesting "seed" money are required to obtain matching funds from other sources in the same fiscal year before Community Service Grant finds will be released. Requests are litnited to an amount not to exceed $2,000. For more information on the Community Services Grant program, please contact the Community Services Department at (760) 777-7090. 3 S:\Community Smim\Community Services G=6COMMUNTTY SERVICES GRANT Guidelines.doc COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. 2. 3. 4. 5. 6. 7. What is the overall purpose or goal of your organization? Eliminate cancer as a major health problem by preventing cancer, saving lives and diminishing suffering from cancer through research, education, advocacy and service. How long has your organization been in inexistence? 90 Years Months (There has been a chapter in the Desert since 1986) Describe in general the activities or services of your organization: Raising money to support our research efforts to eradicate cancer, prevent cancer and detect cancer early. Patient services to help support cancer patients and their families from day of diagnosis to treatment and beyond. Programs include state-of- the-art information about cancer, transportation to and from treatment, wig bank, transportation reimbursement, guestroom program for patients and their families, programs to promote tobacco cessation for youth adults and women with small children, nutrition and physical activity guidelines to prevent 1 /3 or cancer deaths. How many people does your organization currently serve? No. of Youth 65,000 valley wide) No. of Adults 50,000 ( not includingl,500 patients & 400 medical professionals) No. of Seniors included in adult count How many people do you intend to serve during this Fiscal Year? No. of Youth 70,000 No. of. Adults _55,000_ No. of Seniors included in adult count How many people served this Fiscal year will be La Quinta residents? No. of Youth _2,400_ No. of Adults _265 No. of Seniors (included in adult count) Additionally we have 84 volunteers who live in La Quinta Plus 40 newly diagnosed patients who live in La Quinta. We have provided 222 services for 71 La Quinta patients. (Services include transportation, Look Good Feel Better, Reach To Recovery, Information Delivery. The dollar value equates to $13,725 for La Quinta residents only. ) How many paid employees/volunteers does your organization employ? Full time employees _3 Part-time employees 1 Volunteers 600+ 395 8. Describe how your organization is managed and governed. Local Board of Directors implement programs and services, California Division Board of Directors (volunteers) direct policy. 9. Please provide information on Executive Board members or contact person: Name Title Home Address Phone Mickey Goldman Board President 1180 Indian Canyon PS 416-4871 Russ Russell V.P. Income Development PO Box 5578 PS 862-4766 Juliann Smith, MD V.P. Mission Delivery 39700 Bob Hope #110 RM 568-4461 10. What is your annual schedule of events, and during what months does your organization operate? Programs, services and outreach is throughout the whole year Palm Desert Relay For Life Nov. 15 & 16, 2003 Indio Relay For Life March 13 & 143 2004 Daffodil Days Jan. — March, 2004 Desert Spirit XV April 18, 2004 11. Do you charge admission, membership fee, dues, etc. Yes X No If yes, please describe: N/A 12. What are your other sources of revenue for this funding year? Source Amount Donations through tribute program United Way Grants/Foundations Memorials Total needed $ Total received $ Balance $ _635,0000 (FY 03-04 Goal) 39G1 �9 13. Amount of money requested from the City of La Quinta? $ 2,000 14. Has your organization been funded by the City of La Quinta previously? X Yes No If yes, when Relay for Life, Sept. 2000 Amount received $2,500 15. Please provide the name and address of the bank in which the organization's funds are kept: Bank of America 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Susan Francis Executive Director Sandy Smith Director of Operations Stephen Browning Regional Vice President 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. Banking is done on a National level handled through our Regional office in Riverside. See "Finance Section 14 — Corporate Information" attached. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. To promote the 24 hour 1-800#, the website, the Cancer Survivor's Network, the Action Network to convince lawmakers to pay more attention to cancer research, treatment and funding, to continue to promote our services and programs at the community level, to increase outreach to our diverse and special populations, including seniors, Hispanic, Native and African Americans and the socio- economically disadvantaged. 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. Youth K-12 — with valuable tobacco prevention and nutrition physical activity education to ultimately reduce incidence rate and mortality from cancer. Adults — will benefit through community cancer prevention and early detection education information to ultimately reduce incidence rate and mortality from cancer. Patients — will greatly benefit through our information delivery website and 1-800#, programs and services to diminish their suffering for patients and their families, such as Look Good ... Feel Better, Reach To Recovery, Transportation (reimbursement and volunteer drivers), Wig Bank and other gift items, One -on -One Patient Visitation and Guestrooms 20. Attach a copy of your Program Operating Budget for the current year. Included in 990, see attached. 21. Non-profit organizations must attach a copy of the organizations current IRS form 990. See attached. IF YOU DON'T FIND THE INFORMATION YOU NEED HERE - CALL LINDA QUAINTANCE, FINANCE DEPARTMENT, 510-893-7900, EXTENSION 276, AND WE WILL FIND THE INFORMATION AND ADD IT HERE FOR FUTURE REFERENCE. THANK YOU. ACS lease procedures and internal audit requirements indicate that it is the responsibility of the region and discovery shop headquarters to determine the need and apply for business licenses, permits to operate, resale permits, etc. The various city, county and state applications that you may be required to complete usually ask for organizational information. Set forth below are some of the facts you will need. These items will be updated as we become aware of new information. To determine whether or not your location needs licensing or permits, contact your local city or county government offices in your white pages government listings (front of book). The tax collectors office sometimes handles business licenses. The California State Board of Equalization is the usual source for information about resale permits. In some cities/counties non-profit organizations are not required to obtain a business license. However, some of these cities/counties require business registration. For assistance in completing discovery shop paperwork, contact Discovery Shop Headquarters; for region/unit/department, contact Finance department. For insurance policy numbers go to --> D (Finance/Insurance/General/Policy Information). Home or Corporate Office/Ownership American Cancer Society, California Division, Inc. Name 1710 Webster Street Oakland, CA 94612 510-893-7900 or P. O. Box 2061 Oakland, CA 94604 2 Business Type/Structure Corporation/Branch Office 3 Date of Incorporation January 1946 4 State Incorporated California 5 Articles of Incorporation Contact Finance department 6 ByLaws W W bylawcover011603.doc BYLAWTOC 011603.DC BYLAWS 011603.DO 7 Audited Financial Statements 12 ACS signed.pdi 8 Division and Region 990s - compiled by Finance department staff - not filed with Go to: IRS - for CFC applications only 9 IRS Form 990 - Group Return (all Go to ACS website - http://www.cancer.org/docroot/home/index.asp divisions and NHO) filed with IRS Select ACS Supporters, then About the American Cancer Socl%%er V v Financial Information under Who We Are. Link to the Group 990 is attached to bottom of that page. (note: document is lengthy to print) 10 Business Identification/Branch Info Use region office address, phone, fax 11 Other locations Unit offices 12 Email address Use region or your address 13 Web address www.acs.orq 14 Dun & Bradstreet DUNS: 06-302-2255 15 Cash Wires Into ACS Bank Account Bank of America Account 14990-01450 ABA 121000358 Account Name: American Cancer Society, California Division, Inc. Instruct donor to send confirmation of date funds transferred and dollar amount transferred. Share this information with Accounting departmen as they will have to code the funds received into our account 16 Bank Account Information for Credit Bank of America, N.A. Applications CA4-120-02-01 Laura Nunez, Client Support Associate East Bay Commercial Banking 300 Lakeside Drive, Suite 250 Oakland, CA 94612 Telephone: 510-273-5313 FAX: 510-273-5299 Email: laura.nunez@bankofamerica.com Account 14990-01450 17 Licensing ACS is not required to be licensed such as are plumbers or other contractors. 18 Product or Service Offered "Financial assistance to research on cancer; assistance to cancer patients including rehabilitation and cancer detection programs; education to the public to recognize early symptoms of cancer and to have annual checkups; raising funds to conduct effort of the organization by means of crusade gifts, grants and bequests." DO NOT CHANGE THIS WORDING 19 Type of Business Voluntary Health Organization 20 Principles/Contacts Region VP or unit managers 21 Corporation Officers (Staff) Patricia M. Felts, Chief Executive Officer David F. Veneziano, Chief Operating Officer Marilyn Broussard, Chief Administration Officer (Note: we do not give personal addresses, phone numbers, social security numbers, dates of birth etc — use CA Division Federal Tax ID #) 22 Corporation Officers (Volunteers) Fiscal Year 2003: Deborah A. Leary, Chair of the Board Lee Jackman, CFRE, Vice Chair, Chair -Elect Christy Ann Russell, MD, President Donald Lyman, MD, Vice President, President -Elect Carolyn Berlier, Treasurer Carolyn Rhee, Secretary Helen Mendel, CMD, Past Officer Director Cynthia LeBlanc, EdD, Past Officer Director NOTE: Do not contact officers. If you need anything with regard to the o o officers, contact Division Executive Office, Pattie Jackson -Bolduc Z3 CA Division Federal Tax ID # 94-1170350 (Note: if W-9 is required, contact Finance) 24 CA Corporation # 2047670 25 CA Charity Registration # CT-001960 26 CA Board of Equalization Sales Tax Special Events: 99-353589 Resale Number Discovery Shops: SY CH 13-603353 Returns/tax documents for CA Board of Equalization are handled by Division Accounting for Discovery Shops and Finance (Allen Lum) for Special Events 27 Sales Tax Exemption ACS is NOT exempt from sales tax 28 Federal Income Tax Exemption ACS is a 501(c)(3) organization Type of Charitable Organization Exempt from backup withholding income tax EXEMPTION LETTER: Launch and print (Acrobat Reader required) ED IRS_Lett.pdf 29 National Home Office Federal Tax ID # 13-1788491 30 Accounting Records Location American Cancer Society, California Division, Inc. 1710 Webster Street Oakland, CA 94612 510-893-7900 or P. O. Box 2061 Oakland, CA 94604 31 Region and Division Driving Directions R Driving Directions Region & DVHQ. 32 CA Division Board of Directors Officers Fiscal Year 2003: Deborah A. Leary, Chair of the Board Lee Jackman, CFRE, Vice Chair, Chair -Elect Christy Ann Russell, MD, President Donald Lyman, MD, Vice President, President -Elect Carolyn Berlier, Treasurer Carolyn Rhee, Secretary Helen Mendel, CMD, Past Officer Director Cynthia LeBlanc, EdD, Past Officer Director NOTE: Do not contact officers. If you need anything with regard to the officers, contact Division Executive Office, Pattie Jackson -Bolduc 33 Corporate Resolutions These are used to identify the authority of the staff and volunteer officers of the California Division. Contact Finance department. Created by: Linda Quaintance/CA/ACS/US on 04/28/2003 Last Modified by: Linda Quaintance on 07/07/2003 401 .. 60 :- AMERICAN CANCER SOCIETY California Division, Inc. Revised 07/07/03 DIVISION REGIONS BORDER (BRRG) STEPHEN BROWNING, Regional Vice President Linda DeJauregui, Administration Manager 2655 Camino del Rio North, Suite 100 San Diego, CA 92108 PH: 619-299-4200 FAX: 619-299-5935 CENTRAL VALLEY (CVRG) RICHARD NAVARRO, Regional Vice President Peggy Morris, Administration Manager 2222 West Shaw Avenue, Suite 201 Fresno, CA 93711 PH: 559-451-0722 FAX: 559-451-0744 GRTR BAY AREA/REDWOOD EMPIRE (EBRG, RERG, WBRG) JOHN E. LAZAR, Regional Vice President Laura LeMoine, Administration Manager (009) 1700 Webster Street Oakland, CA 94612 PH: 510-452-5229 FAX: 510-763-8826 GOLD COAST (GCRG) ALEXIS OKUMURA, Regional Vice President Corliss Campbell, Administration Manager 426 East Barcellus, Suite #304 Santa Maria, CA 93454 PH: 805-925-8190 FAX: 805-925-1424 DESERT SIERRA (DSRG) STEPHEN BROWNING, Regional Vice President (see Border Region to Reach RVP) Edie Adams, Administration Manager (x 225) 1240 Palmyrita Street, Unit A Riverside, CA 92507 PH: 909-683-6415 FAX: 909-682-6804 LOS ANGELES (LARG) JAYNE LASTUSKY, Regional Vice President Lou Sadell, Administration Manager 3333 Wilshire Boulevard, #900 Los Angeles, CA 90010-1110 PH: 213-386-7660 FAX: 213-380-6286 NORTH VALLEY (NVRG) KRISTEN BOELTER, Regional Vice President Cathy Lomax, Administration Manager 1765 Challenge Way, Suite 115 Sacramento, CA 95815 PH: 916-446-7933 FAX: 916-325-4955 ORANGE COUNTY (OCRG) JAY MCCULLOUGH, Regional Vice President Valerie Meyer, Administration Manager Alton Deere Plaza 1940 East Deere Avenue, #100 & 210 Santa Ana, CA 92705 PH: 949-261-9446 FAX: 949-261-9419 SILICON VLY/CENTRAL COAST (SVRG) ROSE SIMMONS, Regional Vice President (x 101) Marcia Yankelitis, Administration Manager (x 103) 1715 South Bascom Avenue, #100 Campbell, CA 95008 PH: 408-879-1032 (Direct to RVP 949-567-0617) FAX: 408-879-1030 Division Finance Department G:\Word\Region Roster.doc 40 Form Depwknent d the Treasury Internal Revenue Service Return of Organization Exempt From Income Tax Under section 501(c) of the Internal Revenue Code or section 49471 OMB No. 1545-0047 2001 This Form Is Open charitable trust Ito Public Note: The organization may have to use a copy of this return to satisfy state reporting requirements. For the 2001 calendar year, OR tax year period beginning September 1, 2001, and ending August 31, 2002. THIS FORM 990 PRODUCED FOR COMBINED FEDERAL CAMPAIGN PURPOSES ONLY The DESERT SIERRA Region is one of 11 regions of the American Cancer Society, California I The California Division is required by the Internal Revenue Service to file a Group Form 990 which is completed by the American Cancer Society's National Home Office including all Divisions. These pages one and two are provided for purposes of meeting the Combined Federal Campaign application requirements only and -are not filed with the Internal Revenue Service. PART I Revenue, Expenses, and Changes In Net Assets or Fund Balances REVENUE 1 Contributions, gifts, grants, and similar amounts received: b Indirect public support lb 215,70 c Government contributions (grants) 1 c a Direct public support 1 a 3,026,91Old d Total (add lines 1 a through 1 c) (attached schedule of contributors) Cash: $ Noncash: $ 2 Program service revenue Including government fees and contracts 3 Membership dues and assessments 4 Interest on savings and temporary cash investments 5 Dividends and interest from securities 6a Gross Rents 6a b Less: rental expenses 16b c Net rental income or (loss) (subtract line 6b from line 6a) 7 Other investment income -- describe: 8a Gross amount from sale of assets A Securities B Other other than inventory 8a b Less: cost or other basis and sales expenses 8b c Gain or (loss) (attach schedule) 8C d Net gain or (loss)(combine line 8c, columns (A) and (B) 9 Special Events and activities (attach schedule) a Gross revenue (not including $ of contributions reported on line 1 a) 9a b Less: direct expenses other than fundraising expenses 19b c Net income or (loss) from special events (subtract line 9b from line 9a) 10a Gross sales of inventory, less retums and allowances 10a b Less: cost of goods sold 110b_j c Gross profit or (loss) from sales of inventory (attach schedule)(subtract line 10b from line 10a) 11 Other revenue (from Part VII, line 103) 12 Total revenue add lines 1 d, 2, 3, 4, 5, 6c, 7, 8d, 9c, 10c, and 11 3,242 616 2 3 4 5 6C 0 7 8d 0 _ gc 0 ' 10C 0 11 12 3,242,616 EXPENSES 13 Program services (from line 44, column (B)) 14 Management and general (from line 44, column (C)) 15 Fundraising (from line 44, column (D)) 16 Payments to affiliates (attach schedule) 17 Total expenses add lines 16 and 44, column A 13 1,314 600 14 18,845 15 867,066 16 1,297,046 17 3,497 557 NET ASSETS 18 Excess or (deficit) for the year (subtract line 17 from line 12) 19 Net assets or fund balances at beginning of year (from line 73, column (A) 20 Other changes in net assets or fund balances (attach explanation) 21 Net assets or fund balances at end of year combine lines 18, 19, and 20 18 254 941 19 20 21 254,94 t Form 990 (2001) DESERT SIERRA REGION Page 2 PART li Statement of All organizations must complete column (A). Columns (B), (C), and (D) are required for section 501(c)(3) and (4) organizations runUMUF1 1 CXPUFIUUZ and section 4547(a)(1) nonexempt cnantaoie trusts out optional Tor others. (see specmc instructions on page 15.) Do not include amounts report on line 6b, 8b 9b 10b or 16 of Part I. (A) Total (B) Program services (C) Management and general (D) Fundraising 22 Grants and allocations - Cash $ (attach schedule) Noncash $ 23 Specific assistance to individuals (attach schedul 24 Benefits paid to or for members (attach schedule 25 Compensation of officers, directors, etc. 26 Other salaries and wages 27 Pension plan contributions 28 Other employee benefits 29 Payroll taxes 30 Professional fundraising fees 31 Accounting fees 32 .legal fees 33 Supplies 34 Telephone 35 Postage and shipping 36 Occupancy 37 Equipment rental and maintenance 38 Printing and publications 39 Travel 40 Conferences, conventions, and meetings 41 Interest 42 Depreciation, depletion, etc. (attach schedule) 43 Other expenses (itemize): a b Miscellaneous 22 0 -0 23 105,645 105 fi45 24 0 25 0 26 17156,019 673,927 11,153 470,939 27 0 28 1 175,908 101,921 1,717 72,270 29 96,817 56,095 945 39,777 30 18,704 13,004 134 5,566 31 0 32 0 33 50,564 30,701 482 19,381 34 36,713 22,348 340 14,025 35 67,373 34163 477 32,733 36 174 171 107,276 1,748 65,147 37 25,692 15,654 251 9,787 38 170,662 81,075 150 89,437 39 57189 34,049 541 22,599 40 42,481 26,087 304 16,090 41 0 42 3,740 1,907 449 1,384 43a 0 43b 18,833 10,748 154 7,931 c 43c 0 d 43d 0 e 43 0 44 Total functional expenses (add lines 22 through 43). Organizations completed columns B - D , carry these totals to lines 13- 44 2,200,511 1,314,600, 18,8451 867,066 Reportina of Joint Costs. --- Did you reDort in column (B)(Proaram services) anv ioint costs from a combined education campaign and fundraising solicitation? { ] Yes [ ] No if "Yes", enter the following: (i) the aggregate amount of these joint costs: $ (ii) the amount allocated to Program services: $ (iii) the amount allocated to Management and general: $ (iv) the amount allocated to Fundraising: $ PART III Statement of Program Service Accomplishments See Specific Instructions on page I a. What is the organization's primary exempt purpose? Program All organizations must describe their exempt purpose achievements in a dear and concise manner. State the number Service organizations and 4947(a)(1) nonexempt charitable trusts must also enter the amount of grants and allocations to others.) Expenses a RESEARCH - financial support provided to academic institutions and scientists and conduct epidemiological studies seeking new knowledge for the causes, cures, and prevention of cancer Grants and Allocations 21,438 b PREVENTION - programs that provide the public and health professionals with information and education to prevent cancer occurrence or to reduce the risk of developing cancer Grants and Allocations 400,039 c DETECTION & TREATMENT - programs that are directed at finding cancer before it is clinically apparent and that provide information and education about cancer treatments for cure, recurrence, symptom management and pain control. Grants and Allocations $ 304,166 d PATIENT SERVICES - programs to assist cancer patients and their families and ease the burden of cancer for them. Grants and Allocations $ 588 95 e Other program services attach schedule Grants and Allocations $ f Total of Program Service Expenses should equal line 44, column B), Program services) 1,314.Q.-MRA � 1014 r9a Form 990 (2001) Page 6 1111'3Anco f 1 me-Producin Activities See Snecific Instructions on Dacie 32. Note iodic 93 a b c d e f 9 94 95 96 97 a b 98 99 100 101 102 103 b c d e 104 na sls o : Enter gross amounts unless otherwise aced. Program service revenue: d business Unrelated income Excluded section 512, 513, or 514 (E) Related or . exempt function income (A) Business code B) Amount (C) Exclusion code (D) Amount _ Medicare/Medicaid payments . . . . . . Fees and contracts from government agencies Membership dues and assessments . . . Interest on savings and temporary cash investments Dividends and interest from securities . . Net rental income or (loss) from real estate: debt -financed property . . . . . . . . not debt -financed property . . . . . . . Net rental income or (loss) from personal property Other investment income . . . . . . . Gain or (loss) from sales of assets other than inventory Net income or (loss) from special events . . Gross profit or (loss) from sales of inventory . Other revenue: a Subtotal (add columns (B) (D) and (Ell 105 Total (add line 104, columns (B), (D), and (E). . . . • . . . . . . . Note: Line 105 lus line id, Part 1, shouldequal the amount on line 12, Part 1.110. ■ n-1-&*.- -L.;- -AF •w •" Af rvmmn► Peornnene JCQp Cnarifir Inctnirtinnc nn nane 37.1 Line No. Explain how each activity for which income is reported in column (E) of Part Vll contributed importantly to the accomplishment of the organization's exempt purposes (other than by providing funds for such purposes). Information Regarding Taxable Subsidiaries and Disregarded Entities See Spec fic Instructions on page 33. Name, address, and EIN of corporation, partnership, or disc arded emit Percentage of ownamhi interest c Nature of activities Total income End of - assets �o �o �o % • Information Regarding Transfers Associated with Personal Benefit Contracts (See Specific Instructions on page 33.) (a) Did the organization, during the year, receive any funds, directly or indirectly, to pay premiums on a personal benefd contract? . . U Yes U No (b) Did the organization, during the year, pay premiums, directly or indirectly, on a personal benefit contract? ❑ Yes ❑ No Note: 1f "Yes" to (b), file Form 8870 and Form 4720 (see instructions). Under penalties of perjury, I declare that I have examined this return, Including accompanying schedules and statements, and to the best of my knowledge and be tt;I)suue. correct, and complete. Declaration or preparer (other than officer) Is based on all information of which preparer has any knowledge. PleaseA4dWn--__ 1 1 16 03 Sign , S' f officer Date Here Jeff Meagher, Director of Finance Type or print name and title. Pre arer's Date Check if Preparer's SSN or PTIN (See Gen, Inst. w) Paid signature , self Preparer S ern to ► ❑ Frm's name (or yours EIN ► use only N self-employed) and ZIP + 4 , Phone no. ► a i ® Form 990 Internal Revenue Service Department of the Treasury Date: February 8, 2002 American Cancer Society Inc California Division Inc 1710 Webster St Oakland, CA 94612-3412 107 Dear Sir or Madam: P. 0. Box 2508 Cincinnati., OH 45201 Person to Contact: Yvette Davis 31-07341 Customer Service Representative Toll Free Telephone Number. 8:00 A.M. to 6:30 P.M. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-1170350 Group Exemption Number: 0580 We have received your request for affirmation of your organization's tax exempt status. Your organization is exempt under section 501(c)(3) of the Code because it is included in a group ruling issued to American Cancer Society Inc, located in Atlanta, GA. Individual exemption letters are not available to organizations included in group rulings. The group exemption letter applies to all of the subordinate organizations on whose behalf the American Cancer Society Inc has applied for recognition of exemption. If you want a copy of the group exemption letter, please contact your parent organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period, The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of S10,000 in the case of an annual return). Sincerely, John E. Ricketts, Director, TE/GE Customer Account Services I rj 1� 3 ATTACHMENT Make a difference in the fight against cancer! March 26, 2003 A City of La Quinta Dodie Horvitz, Director Community Services RELAY 78495 Calle Tampico FOR LIFE La Quinta, CA 92253 Dear Ms. Horvitz: American Cancer Society . On November 15 & 16, 2003 the American Cancer Society's Desert Palms Area Office will hold the fifth annual Relay For Life event at the Palm Desert High School. This event is a valley -wide affair with the past three years being hosted at Cathedral City High School, Palm Desert Civic Center Park and La Quinta High School. This uplifting experience is the nationwide signature 24 hours you'll event of the American Cancer Society. never forget. Relay For Life is a celebration of cancer survivors where team members, many of whom are cancer survivors, walk around the track in relay style for 24 hours. A festival atmosphere emerges with music, entertainment, activities and food booths during the entire event. We also have a special tent for cancer survivors and booths that offer cancer -related information. Relay For Life is a grass roots community activity, which brings families, friends and co-workers together. Relay is not just another fund-raiser; it is a relationship -building event. The American Cancer Society reports that I in 3 people in the United States is touched by this horrible disease which shows no discrimination when it comes to age, gender or ethnic origin. Everyone has been touched either through a family member, a friend or even themselves. I am enclosing a packet of Sponsorship information that shows the different levels of sponsorship and the related benefits that are available for this year's event. Last year we raised $350,000.00 to provide patient services, education and research to find a cure. i� I am asking the Council to fund at the $10,000 level and I will work with you to provide the best exposure for the City for your contribution. Susan Francis, our new Executive Director and I will be contacting you shortly to answer any questions you may have. Susan can be reached at the local office on 568-2691 press 3 at the recording or I can be reached at my home at 568-3098. Sincerely Cancer Information Delna Jones Committee Member 1.800.ACS.2345 www.cancer.org Tax ID 94-1170350 27 Z 2003 ov the Lmp.:car. Canon Weviy All nnn.. c,o, Ic • �RELAY 99 A TEAM EVENT TO FIGHT CANCER SPONSORSHIP INFORMATION Palm Desert Relay For Life 2003 Palm Desert High School November 15 & 16, 2003 Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 408 1„ t 28 RELAY9M 0 AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE Sponsorship Menu of Opportunities A TEAM EVENT TO FIGHT CANCER $15,000 Presenting Sponsor Opening and Closing Ceremony $10,000 Diamond Sponsor Bandstand and Entertainment Survivor's Tent, and Reception Printed Tribute Program Cancer Control (Education Tent) $ 7,500 Platinum Sponsor Luminaria Sales and Ceremony Media Sponsor (can be multiple) $ 5,000 Gold Sponsor Survivor's Wall of Champions Memorial Wall of Honor Registration Tent Information & Volunteer Booths $ 2,500 Silver Sponsor Balloon Arch East Grand Stand West Grand Stand Cancer Message Track Signs (appr. 25) Kids Entertainment Tent Relay Store Snackbar (John's & Mario's) Information Tent North Goal Post South Goal Post Team Sponsor Movie Tent $ 1,000 Bronze Sponsor Fundraising Barometer Saturday Night Fever Wishing Well $ 500 Community Sponsor Water station 1 Water station 2 Water station 3 Water station 4 Security station 1 Security station 2 Your charitable contribution to Relay For Life is tax deductible in most cases. Please consult your tax advisor for additional information. 4 0 Updated 3/11/2003 11:58 AM 29 RELAY' c xs ?W W am fro A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE BASIC SPONSORSHIP BENEFITS FOR: PRESENTING $15,000 DIAMOND $10,000 PLATINUM $7,500 GOLD $5,000 SILVER $2,500 �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. * High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �Ir Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. r 1; 3 s Updated 3/11/2003 11:58 AM 30 RELAY'fi a Al TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS PRESENTING SPONSOR - $159000 Presenting Name Recognition. Your representative co -hosts the opening and closing ceremonies. You receive special recognition throughout the 24-hour event. You participate in all publicity opportunities. Your banner will be prominently displayed at the entrance to the venue and throughout the facility. Includes one full page ad in THE event program. �k High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company logo is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. Automatic Team Status. Your group/company receives team status including 25 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k National Recognition. Donor receives VISIONARY standing in the American Cancer Society's nationally recognized donor membership club that entitles your to special briefings on cancer research and attendance at an invitation to attend an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISIONARY award. * Association with the American Cancer Society. Your company will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work o the American Cancer Society as a Relay sponsor. 31 RELAYM OT A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS DIAMOND SPONSOR - $109000 Four Opportunities: 1. Bandstand, Dance Floor, Entertainment 2. Celebrating Survivors: Survivor's Tent and Reception, and Survivor's Lap 3. Printed Tribute Program 4. Cancer Control (Education Tent) Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. You are recognized at the opening, luminaria, and closing ceremonies. ylr High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �k National Recognition. You receive VISIONARY standing in a nationally recognized donor membership group that entitles you to special briefings on cancer research and attendance at an exclusive roundtable meeting at a world-renowned scientific research institution somewhere in the United States. You also receive a handsome VISONARY award. �k Automatic Team Status. Your group/company receives team status including 15 sponsor shirts, a VIP placement for group/company tent and a commemorative sponsor team photo. �r Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. * Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed nonprofits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. 414, 195 32 RELAY f as A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS PLATINUM SPONSOR - $79500 Two Opportunities: 1. Luminaria Sales and Luminaria Ceremony 2. Media Sponsor (can be multiple) Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. �r High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and all media. �k Team Benefits. You receive automatic team status including 10 sponsor shirts �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over S25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 33 RELAY9M V �;: A -A A TEAM EVENT TO FIGHT CANCER AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS GOLD SPONSOR - $59000 Four Opportunities: 1. Survivor's Wall of Champions 2. Alemorial Wall of Honor 3. Registration Tent 4. Information & Volunteer Booths �k Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. * High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. �r Team Benefits. You receive automatic team status including 10 sponsor shirts. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 414 RELAIf'M F so A TEAM EVENT TO FIGHT CANCER Twelve Opportunities AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS SILVER SPONSOR - $29500 1. Balloon Arch 3. West Grand Stand S. Kids Entertainment Tent 7. Snack Bar (John's & Mario's) 9. North Goal Post 11. Team Sponsor 2. East Grand Stand 4. Cancer Message Track Signs 6. Relay Store 8. Information Tent 10. South Goal Post 12. Movie Tent Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, t-shirts, program, goody bags and in all media. * Team Benefits. You receive automatic team status including 10 sponsor t-shirts. * Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. �k Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 115 35 RELAY A A IN A TEAM EVENT TO FIGHT CANCER z AMERICAN CANCER SOCIETY'S PALM DESERT RELAY FOR LIFE SPONSORSHIP BENEFITS BRONZE SPONSOR - $19000 Three Opportunities: 1. Fundraising Barometer 2. Wishing Well 3. Saturday Night Fever * Name Recognition. You receive recognition throughout the 24-hour event. You participate in all publicity opportunities. Signage will be prominently displayed at the location tied to your sponsorship. High -Quality Visibility with face-to-face access to a prime consumer target audience including youth ages 12 - 22 and adults ages 22 - 64. Your company name is prominently displayed on newsletters, posters, and the program. �k Life -Saving Information for Your Employees. The American Cancer Society will come to your workplace/meeting place at your discretion to provide important cancer education and prevention information to your group. The program could include a trained nutritionist, a smoking -cessation facilitator or a physician, as appropriate. Association with the American Cancer Society. You will be associated with the largest source of private cancer research funds in the United States, awarding over $25 million to California researchers this year alone. The American Cancer Society has funded 30 Nobel Laureates and is one of the Top 10 best managed non -profits in the country, according to U.S. News and World Report. You can be proud of your personal efforts to fight cancer in your own community. Relay For Life is a celebration of life where people come together for a 24-hour block party. Teams walk around the track to raise money while spectators enjoy entertainment, food and community spirit. You and/or your company can take pride in sponsoring the life-saving work of the American Cancer Society as a Relay sponsor. 416 1`,9 RELAYM A TEAM EVENT TO FIGHT CANCER American Cancer. Society's Palm Desert Relay For Life Palm Desert High School November 15 & 169 2003 Sponsorship Pledge Form Yes, please include our name as a sponsor for the Palm Desert Relay for Life 2003 (Please print name as you would like it listed in program. — Program deadline is 10120103) Level Of Sponsorship: Name of Sponsorship Opportunity: Check enclosed (payable to American Cancer Society) Please invoice Contact Name: Address: City Phone E-Mail Authorized By: Date: SPONSOR INFORMATION Company Name: Fax Title State Zip American Cancer Society Desert Palms Area Office 74-140 E1 Paseo Drive, Suite One Palm Desert, CA 92260 Phone: 760.568.2691, press 3 Fax: 760.341.8783 4 TAX ID: 94-1170350 24 hours/7 days a week ~ 1.800.ACS.2345 www.cancer.org 37 Alan Abell 77354 Mallorca Lane Indian Wells, CA 92210 Dyson & Dyson Stephen Christian 73745 El Pasco Palm Desert CA 92260 Palm Desert National Bank Lucille Fostvcdt, M.D. 361 Monterey Road Palm Springs, CA 92262 Retired Physician Honorary Life Member Paula LaBcllarti 428 N Palm Canyon Palm Springs CA 92262 Professional Realty Associates Jeanne Ruud, BSW, MA 200 Tomahawk Drive Palm Desert, CA 92211 Semi -Retired Social Worker Leticia Urquiza Income Development Manager 74-140 El Pasco, Ste 1 Palm Desert CA 92260 Bus: 760-568-2691 Res: 760-340-1588 Cell: 760.831.7950 Fax: 760-341-8783 E: I cticia. urquiza@cancer. o rg Carla Abell 77354 Mallorca Lane Indian Wells, CA 92210 Eisenhower Medical Center Richard De Carlo 428 N Palm Canyon Palm Springs C,k 92262 Professional Realty Associates John Gambill 69730 Hwy I I I Rancho Mirage CA 92270 JMG Gambill CPA William Powers 74-750 Hwv I I I Indian Wells CA 92210 Pacific Western Bank Juliann Smith, M.D. 39700 Bob Hope Drive, Suite 110 Rancho Mirage CA 92270 Cancer & Blood Institute Renee Cannon Community Service Specialist 74140 El Pasco, Ste 1 Palm Desert CA 92260 Bus: 760-568-2691 Res: 760.568-3547 Cell: 760-774-5728 Fax: 760-341-8783 E: renee.cannon@cancer.org Jean Benson 49305 Highway 74, #179 Palm Desert CA 92260 Mayor of Palm Desert Honorary Life Member Lori Edwards 2595 N Farrell Dr. Palm Springs CA 92262 The Desert Sun Michael' Goldman President Elect 2004 1180 N Indian Canyon Dr, Ste E218 Palm Springs CA 92262 Comprehensive Cancer Center of the Desert Wendy Roberts, M.D. President Board of Directors 39-700 Bob Hope Dr, Ste 115 Rancho Mirage CA 92270 Desert Dermatology Medical Associates Marvin Schurgin 38563 Bent Palm Drive Palm Desert, CA 92211 Retired Executive Anne Coleman Cancer Control Manager 74140 El Pasco, Ste 1 Palm Desert CA 92260 Bus: 760-568-2691 Res: 760-341-0849 Cell: Fax: 760-341-8783 E: anne.coleman@cancer.org Elber Camacho, M.D. 1180 N. Indian Canyon Drive, Suite ?'"F218 Palm Springs CA 92262 Medical Director, Desert Regional Hospital Warner Engdahl 39000 Bob Hope Drive Rancho Mirage CA 922110 Eisenhower Medical Center Lucy Curci Cancer Center Thomas Jordan 73101 Highway 111, Ste 4 Palm Desert, CA 92260 Kiner Goodsell Advertising Russ Russcll P.O. Box 5578 Palm Springs, CA 92263 Union Bank of California Sally West Brooks, RN, PHN, MA 2150 Silverado Circle Palm Springs CA 92263 Founder of Desert Palms ACS Ogee Honorary Life Member Susan Francis Executive Director 74-140 El Pasco, Ste 1 Palm Desert CA 92260 Bus: 760-568-2691 Res: 760-360-5672 Cell: 760-413-6437 Fax: 760-341-8783 E: Susan.Francis@cancer.org 38 O O Q F D n C (fl � CD n M O cn 0 n O cD N j. o am � 0 0 o CR 3 c cl) o 3 can) CD O c0 c � O C CD W• W o � 3 ° occ O O o N' CD W ? O C CD Ccp d (n cD CD a O ? CD CD =- 0 a) n a0 n a O N % d 3 2 CD (D O• y 00 o < C�CD CDc rj =- �. Ty co con w .n 01>cn �b"C CD C�.. CD ss CDa •ri a x 0 O no f 0 oa c-0 o ° C � C- o < _� o.= _ 7 -� ar:a �' • � O c'D W G CD `� "• tr. G O c- cys fyq � 4�-09 w O tv LA —'>n" =oa C- •o m o - c p CD _0 M cD n) d O C w O ? Nd (CD CCD �] � - fD j ^' n� v IV � go m n O 1 0 � CO TOT O CD cr Cl. o -� << o0 w 3 in • O `+ z -_ C', o C c o c oil C7 `°' < `7 c O ao = = o LO '1 O O CO O •.. ^� ci. n �_ Cr1 c Al c V H .�+ H O 6 ? _ a CD O a � = o Ln to ' O o a U V1 n< A C A : CO VN U" 4 O to r•• O A N ON „`� CD GO C to O O O A m O w o `< O � � c c y om a P ^: 3 co n d G O n O � � O f o CA c �• n m a� cD• C- N %< c C? G, ~ C- ■ N_ s � Co -o <_ a� C-O �. °= o �• s �e• C— 3 fD O n. O �. zi C. O_ ct -� w n CD S s n. o o n Ct �. 3 3 CO r S- Z n CA 3 2 0C G CD aoo �, a aoo .0 w d � o 3 y o rD c fD G. c C� woo C. o y � .Z =1 Oco %< a c o . � y c �0co O � :A 39 American Cancer Society, COMMUNITY AND PROFESSIONAL SERVICES The following services and programs are available through the Desert Palms Area Office at no cost to cancer patients and their families. Our office of the American Cancer Society covers the Coachella Valley, Blythe, Needles and the Morongo Basin. If you are interested in participating in any olthesepMgrams, volunteering your time, or receiving services, call the area office at (760) 568-2691, and press 3 when the recorded message comes on. SERVICES AVAILABLE: Information & Guidance Services: All American Cancer Society referrals begin with the Information and Guidance Service. Cancer patients and their families may receive information about cancer, the American Cancer Society's services, and community resources. For further information or to inquire about available services, please call the Desert Palms Area at (760) 568-2691, press 3. Support Groups: Support groups offer peer support, education and medical updates. All facilitators for American Cancer Society support groups are trained volunteers, using ACS guidelines. Volunteer Visitor Programs: Volunteers in these programs have undergone cancer treatment themselves. They have received American Cancer Society training in offering individual support services to others. Volunteers will visit newly diagnosed patients in their homes or in the hospital upon request. All requests for volunteer visits should be made through the Desert Palms Area office at (760) 568-2691, press 3. Reach to Recoverv: Women who have had breast cancer offer support and information to women who have recently been treated or who are about to begin treatment. Larvngectomy Volunteer Visitors: Men and women undergoing throat or larynx treatment may receive visits from others who have completed treatment and speech training. Pre and post surgery visitations are available. Ostomv Volunteer Visitors: Men and women who are undergoing colon or bladder surgery may receive visits from others who have completed similar treatment. Personal Services: The American Cancer Society also provides these additional services to cancer patients. (Some may require financial screening.) Look Good...Feel Better: In association with experts izn the cosmetic industry, cancer patients are provided with hands-on experience using makeup, turbans, scarves and wigs to enhance their personal appearance during and after radiation therapy and chemotherapy. The program is free and each participant receives a gift package of cosmetics. For information and reservations, call (760) 568-2691, press 3. Wig Bank: A selection of free wigs and turbans are available for women with hair loss. A wig consultant will be at the office for this service on Thursdays from 12:30 p.m. to 2:45 p.m. Please call (760) 568-2691, press 3 for a appointment. Donations of new and "experienced" wigs are welcome! Transportation: Gasoline mileage reimbursement and/or volunteer drivers may be available to help patients get to and from treatments. All requests for transportation assistance may be made through the Desert Palms Area office by calling (760) 568-2691, press 3. 74-140 El Paseo, Suite 1 Palm desert, CA 92260 (760) 56802691 FAX (760) 341-8783 1-800-ACS-2345 www.cancer.org 2 Ei ej 07/21/2003 13:55 17607771231 LQ COMMUNITY SERVICE ATTACHMENT 11 CITY OF LA QUINTA APPLICATION FOR COMMUNITY SERVICES GRANT FISCAL YEAR, Name of Or anization: Leadership Coachella Valley 9 Amount Requested: $29000 Contact Person: Charles R. Wal die Mailing Address: 1775 E. Palm Canyon r..Suit H. PMR ? 5_ City: 'Palm Springs State: CA Zip Code:?64-1h11 Phone No • (7 60) 416-6848 501(03 Taxpayer I.D. Number: Date Submitted: July 22, 2003 33-0914378 Applications will receive consideration without discrimination because of race, color, religion, sex, age, national origin or disability. 07/21/2003 13:55 17607771231 LQ COMMUNITY SERVICE PAGE 04 COMMUNITY SERVICES GRANT APPLICATION (Must be typed) 1. What is the overall purpose or goal of your organization? Identify and motivate existing and provide a forum to acquint these leaders with community problems while offering alternatives for dealing with them. 2. How long has your organization been in existence? Years 3 Months 4 3. Describe in general the activities or services of your organization: We recruit and accept a class of 40 leader/students each ear and conduct a series of 10 full -day seminars using local leaders to teach about problems and opportunities iin the Coachella Valle . 4. How many people does your organization currently serve? No. of Youth o No. of Adults 120 No. of Seniors 0 _ 5. How many people do you intend to serve during this Fiscal Year? No. of Youth 0 No. of Adults 40 No. of Seniors 0 6. How many people served this Fiscal Year will be La Quinta residents? No. of Youth 0 No. of Adults 6-8 No. of Seniors 0 7. How many paid employees/volunteers does your organization employ? Full time employees 0 Part time employees 0 Volunteers 12Q 8. Describe how your organization is managed and governed. Leadership Coachella Valley is governed by a 14 member Board of Director who meet monthly to set -all policies, oversee all expenditures and directly supervise the work of a Program Administrator and Leadership Trainer (both Cpnsultants). Six executive Directors of Chambers of Commerce sit with the Board with full input. All financial records are audited by a CPA annuall�- 07/21/2003 13:55 17607771231 LQ COMMUNITY SERVICE PAGE 05 9. Please provide information on your Executive Board members or contact person: Name Title Home Address Phone Stu Bailey Chairperson 80-111 Avenue 52, La Quinta, CA 777-7447 Lini Handy Vice -Person P.O. Box 2595, Palm Desert, CA 345-1659 Michael Barnard Secretary/Treasurer, 73750 Catalina Way, .P.D. 3403220 Charles R. Waldie, Program Adm., 1111 E. Ramon Rd #9, P.S. 416-6848 10. Whet is your annual schedule of events, and during what months does your organization operate? Leadership Coachella Valley operates year-round. The months of July and August are spent recruiting and accepting students, plus curriculum development and fund raising. Our classes start in September with one full -day class each month for 10 months. Graduation in June. 11. Do you charge admission, membership fee, dues, etc.? XX Yew No If yes, please describe: Leadership Coachella Valley charges a tuition of $850.00 for the 10 month course. 12. What are your other sources of revenue for this funding year? Source m unt Session Sponsors (10) $109000 u nr h �p n r s � .C1�.. - - 1 5, 00 0 Presenting Sponsor (Spa Resort Casino) $39334 Graduation Sponsors (6 Chambers) $1,000 Sc o ars ips ost y emp oyers Total Needed $ 55,000 Total Received Balance $ 10,000 2.„ t, 07/21/2003 13:55 17607771231 LQ COMMUNITY SERVICE PAGE 06 13. Amount of money requested from the City of La Quintal $ 2,000 14. Has your organization been funded by the City of La Quinta previously? Yes X No if yes, when Amount received 15. Please provide the name and address of the bank in which the organization's funds are kept: Pacific Western Bank, 80-111 Avenue 52, La Quinta,CA 90210 16. Please provide the name and title of those individuals authorized to sign on the organization's account (must provide at least two individuals): Name: Title: Stu Bailey Chairperson Lini Handy Vice Chairperson Michael Barnard Secretary/Treasurer Bob Hunt Past Chairperson 17. Please provide, as an attachment, copies of the last three months bank statements as well as the last year's December bank statement of the organization's checking and savings account. 18. Need Statement. Clearly and plainly state the specific, detailed reason or need for the requested funds and how these funds will be used, if awarded. Leadership'Coachel1a Valley strives to offer it's classes to a well balanced student body. Many students are sponsored by employers; some by scholarships offered by Chambers of Commerce; still others pay their own tuition. We seek these funds to be able to offer TUITION ASSISTANCE directly to QUALIFIED LA QUINTA RESIDENTS who otherwise could not afford to attend these valuable classes. If awarded, Leadership Coachella Valley would directly recruit at least two La Quinta,residents to become students in our 2003/2004 Class which begins in September, 2003. 018 19 01 PAGE: 1 DATE: 06/30/03 ACCOUNT: 43510387 4 PACIFIC WESTERN BANK U3270 LEADRSHIP COACHELLA VALLEY 1775 E PALM CANYON DR. PMB245 PALM SPRINGS CA 92264 30 0 13 - s a.ommse:as��ertaseaaessa=aas�as.eacataaaaM=== =Ingo= =sit ww. Awwsassasssssssssaist mmwm• — INDIAN WELLS OFFICE TELEPHONE:760-836-0870 74-750 HIGHWAY ill INDIAN WELLS CA 92210 sssaea�tasaracssssssssss=sssseass:m: sssasassacsssasdsssasassassassss:sass:xeemca�ssassss DDA Business ACCOUNT 45510387 ass saastmasassteecssasss�s�esss�s��sssmcsssossssssssssssssessassssaissssssssssssssssssssssss LAST STATEMENT 05/30/03 26,859.11 MINIMUM BALANCE 21,759.37 1 CREDITS 19840.00 _ AVG AVAILABLE BALANCE 239988.95 13 DEBITS 69939.74 AVERAGE BALANCE 24,083.79 THIS STATEMENT 06/30/03 219759.37 - - - - - - - - - - DEPOSITS - - - - - - - - - - REF#..... DATE ...... AMOUNT REF #..... DATE ...... AMOUNT REF #.....DATE ...... AMOUNT 06/18 19840.00 CHECKS CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 301 06/02 45.22 306 06/02 105.00 311 06/19 266.14 302 06/04 677.68 307 06/02 660.99 312*06/25 182.16 303 06/02 132.00 308 06/02 19200.00 316 06/24 29885.07 304 06/05 40.00 309 06/16 45.48 305 06/26 500.00 310 06/27 200.00 (*) INDICATES A GAP IN CHECK NUMBER SEQUENCE DAILY BALANCE DATE...........BALANCE DATE...........BALANCE DATE...........BALANCE 06/02 24,715.90 06/18 25,792.74 06/26 219959.37 06/04 249038.22 06/19 25,126.60 06/27 21,759.37 06/05 23,998.22 06/24 2v641.53 06/16 239952.74 06/25 22,459.37 2 MEMBER FDIC NoUce: See Reverse Side For Impodard Information 018 19 01. PAGE: 1 DATE: 05/30/03 ACCOUNT: 45510387 PACIFIC WESTERN BAND U3346 LEADRSHIP COACHELLA VALLEY 1775 E PALM CANYON DR. PMB245 PALM SPRINGS CA 92264 30 0 4 s�[sttencaassspasassssas�esacssssasasascaaaasaxsasesssssssssa�sa�sssssss�.nsssaemssssssss�rsstdrN�ldr + `-:.:" , :y,.-; INDIAN WELLS OFFICE TELEPHONE:760-836-0870 74-750 HIGHWAY 111 INDIAN WELLS CA 92210 sss�arssassssssssssssssasssaassssssssssssssssssssssssssssssssyasasasssssssssssssissae DDA Business ACCOUNT 45510387 asssssssssssssssssssss�sssasas�esaeaasssasassssaassssssassssssa=sssssssssssssssssssssss LAST STATEMENT 04/30/03 28,,909.56- ';3 MINIMUM BALANCE 26,859.11 CREDITS .00 _. AVG AVAILABLE BALANCE 279253.33 4 DEBITS 29050.45 AVERAGE BALANCE 27,253.33 THIS STATEMENT 05/30/03 26,859.11 -- - - -- CHECKS - - - - - - - - - - CHECK # .DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 297 05/08 195.00 299 05/05 19200.00 298 05/13 380.00 300 05/05 275.45 -- - - - - -- DAILY BALANCE-------- DATE...........BALANCE DATE ........... BALANCE DATE ......... ..BALANCE, 05/05 279434.11 05/08 279239.11 05/13 269859.11 MEMBER FDIC Notice: See %vveme Side For MVortant irrt mm tin 018 19 01 PAGE: DATE: 04/30/03 ACCOUNT: PACIFIC WESTERN BANK U3350 LEADRSHIP COACHELLA VALLEY 30 1775 E PALM CANYON DR. PMB245 PALM SPRINGS CA 92264 mrrirsswesawreaasirsasassassssessesae3a�7Ri�� ssaestie�erisss�rss+essrr�rrr=�tasrssAesss�i�►saRswsrsis�_ lP,��•�:�"t�%"= INDIAN WELLS OFFICE TELEPHON760-$36-0$70 T 74-750 HIGHWAY 111 INDIAN WELLS CA 92210 3fil�ieiiitiiesrssleeamwsm.�s�asmmso.�t.ss=i==alef*ftl�l!'�lYlf�l�7lit��i��i!!!#e��slMli�lrt�'��=ad..: t tc: -•' DDA Business ACCOUNT 45510387 seas+ssaicasmsasas�ressissasssssssiscatasasiasssesseas:�arssseir'isetstese�ausssssaea►satsaiee�tsresa��ISlt�) LAST STATEMENT 03/31/03 270677.; MINIMUM BALANCE 26,409.56 2 CREDITS 3500:iid AVG AVAILABLE BALANCE 27,856.10 5 DEBITS 2,?.67•`4 AVERAGE BALANCE 279989.43 THIS STATEMENT 04/30/03 28 9w.$f.°x ` ---- - - - - -- DEPOSITS -- ------ ...AMOUNT REF ��..... DATE AMOUNT REF #..... DATE `......AMt� REF #.....DATE... 04/09 1,000.00 04/22 29500.00 ---- - - - - -- CHECKS - - - - -, - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT 'CHECK # ,DATE.....'.AI�4 292 04/10 683.31 294 04/14 45.40 296 04/21 900:,00 293 04/10 338.41 295 04/18 300.62 -- - - - - -- DAILY BALANCE - - - - - - -- DATE...........BALANCE DATE........... BALANCE DATE,....... ..$AUK _._.. _. -b4fd� _ ��2$; b'i7.30 _ 04j14 .__ _ . Z7--,•b,IO;18 04/10 27:655.58 04/18 279309.56 04/22 28 909.66z 5 Y s 21 ' f MEMBER FDIC :See Reverse Sider Fos-krVWWft 018 19 01 PAGE: 1 DATE: 12/31/02 ACCOUNT: 45510387 PACIFIC WESTERN BANK U3513 LEADRSHIP COACHELLA VALLE't 1775 E PALM CANYON DR. PMB245 PALL SPRINGS CA 92264 30 0 5 ._. ,. ,, a�rrfrrra�ryss[tes��essss�eeessaecasasa�ssa6astsssssama:araeasszars�ilsxeses5syeeays�rsa�rMsawtar�es�w�sr�ness.rarararr INDIAN WELLS OFFICE TELEPHONE:760-836-0870 74-750 HIGHWAY 111 INDIAN WELLS CA 92210 sr�ssafeatssacsaraasa=assassmassss�mtaraesasaasss�aasssasse�ssactt�iasiilsass:ssssaQassasa�esssss�ssao�rssssYOi . _ View our Internet Banking Program - t6t drive VIPBanker at www.pacificwesternbank.com. This product will save you time and money. To enroll contact your account officer. . �.,... �sar�,irrtirrsas�esss�aesaa�sasmzss�s�aasassasssasseas!esat�lasape�eaeft9esass�esas=aestl�ssa�sas�at�R�1�t�it�RIMt�MiMFs1�t�1'�II ..° DDA Business ACCOUNT 45510387 . _... ' .. � -..-_•saiaiass'aae�aoeassss�asssss�ac�e�as:9ca��sae�esatssas.aoassasatssssss�sssasa=sasr�sat�aie�s7sfs+ut�efRl�s�'�[Y r , "••.,. LAST STATEMENT 11/29/02 29,839'.76 MINIMUM BALANCE 29,839.76 1 CREDITS 1 920.0 AVG AVAILABLE BALANCE 30,333.00 5 DEBITS 1,812.12, AVERAGE BALANCE 309416.44 THIS STATEMENT 12/31/02 29,947.44 ---- - - - - -- DEPOSITS - - - -- ---- REF.#.....DATE...... AMOUNT REF #..... DATE ...... AMOUNT REF #..... DATE.. ...AMOUNT 12/04 1,920.00 r ---- - - - - -- CHECKS - - - - - - - - - CHECK #..DATE...... AMOUNT CHECK #..DATE...... AMOUNT CHECK #..DATE ...... AMOUST 270 12/19 40.00 272 12/13 46.27 274 12/11 266.-Q3 271 12/20 260.00 273 12/11 12200.00 - - - - - - - - DAILY BALANCE - - - - - - - - DATE............BALANCE DATE...........BALk10E DATE.».........BALANCE 12/04 319759.76 12/13 30;247.44 12/20 299947,44 12/11 309293.71 12/19 30;201.44 MEMBER FDIC s" .i se sift for wob"tinftmeio" 07/21/2003 13:55 17607771231 LQ COMMUNITY SERVICE PAGE 07 19. Goal Statement. Indicate who will benefit from the use of these funds, and how they will benefit. At least two La Qui nta residents will directly benefit from th funds as they will be used to pay tuition to attend the Leadership Coachella Valley 2003/2004 Course. The students will attend ten full -day seminars to learn all about the problems and opportunities for leadership in the Coachella Valley. They will use this knowledge to provide leadership services to their communities. Specifically, La Quinta, as a community, will benefit by having two new potential leaders in their community. 20, Attach a copy of your Program Operating Budget for the current year. 21. Non-proflt organizations must attach a copy of the organization's current IRS Form 990. LEADERSHIP COACHELLA VALLEY Updated July 21, 2003 PROPOSED BUDGET - 2003/2004 ITEM BUDGETE'? PROPOSED YEAR-2002/03 YEAR-2003/2004 Alumni Sponsor $ 540.00 $ 800.00 Session Sponsors $ 10,000.00 $ 10,000.00 Grad. Dinner Income $ 800.00 $ 1,200.00 Lunch Sponsors $ 5,000.00 $ 3,500.00 in -Kind -0- $ 1,500.00 Graduation Sponsors $ 2,000.00 $ 1,000.00 Presenting Sponsor $ 5,000.00 $ 3,334.00 Miscellaneous Income $ 200.00 $ 200.00 L C V Scholarships $ 750.00 $ 1,500,00 Tuition $ 22,500.00 $ 32,300.00 TOTAL INCOME $ 46,790.00 $ 55,334.00 EXPENSES Binders $ 600.00 $ 600.00 Certificates $ 300.00 $ 600.00 Lunches $ 6,000.00 $ 6,000.00 Field 'Trips $ 500.00 $ 700.00 Scholarships $ 750.00 $ 1,500.00 Allan Hurst $ 1,250.00 $ 1,250.00 Other Faculty $ 1,000.00 $ 1,800.00 Marketing Applications $ 1,000.00 $ 800.00 Graduation Dinner $ 3,000.00 $ 3,600.00 Orientation & Recep $ 800.00 $ 800.00 Promo/GradProg $ 3,700.00 $ 2,000.00 Operations Board Costs $ 200.00 $ 300.00 Insurance $ 1,000.00 $ 1,000.00 Management/Adm. $ 14,500.00 $ 18,500.00 Office Supplies $ 1,200.00 $ 1,500.00 Printing/Copying $ 200.00 $ 300.00 Signs/Banners $ 500.00 $ 500.00 Tel/Fax/Web/Mail $ 1,200.00 $ 1,400.00 Car Expense $ 900.00 $ 900.00 Postage $ 400.00 $ 800.00 Misc. Expense $ 500.00 $ 500.00 TOTAL EXPENSES $ 39,500.00 $ 45,150.00 NET POSITION $ 7,290.00 $ 10,184.00 Bank Balance end of year $ 20,000.00 $ 17,000.00 In -Kind Gift: 4 _1 3 Schedule A (Form 990 or 990 5uppo 2001 LEADERSHIP COACHELLA VALLEY 33-0914378 Page S lie (Complete only if you checked a box on line 10, 11, or 12.) Use cash method ofaeeounting. Note: You ma use fhp worksheef in the instructions for convertin from the accrual ()) 199(b) 9 o e cash m 1�c�8 e 7 Total 1�d� Calendar year (or fiscal year ► beg 9 ) .. .... .... ...... beginning in 2 Cta40 15 Gifts., grants, and contributions received. (Do not include 35,500. unusual grants. See lire 28.) 35,500. _ 16 Membership fees received . • '-' 17 Gross receipts from admissions, merchandise sold or services performed, or furnishing of facilities in any activity that is related to the organ ization's 20.250. 20,250. charitable, etc, purpose .. • ...... ... _ 18 Gross income from interest, dividends, amounts received from payments on securities loans (Section 512(a)(5)), rents, royalties, and unrelated business taxable income (less Section 511 taxes) from businesses acquired by the organ- ization after June 30 1975 ........ • . . 19 Net income from unrelated business activities not included in line 18 . . 20 Tax revenues levied for the organization's benefit and tc it or expended either paid on its behalf ....... • • .... • ... . 21 The value of services or facilities furnished to the organization by a governmental unit without charge. Do not include the value of services or facilities generally furnished to the public without charge .. 22 Other income. Attach a schedule. Do not include gain or (loss) from sale of _ capital assets . ..... ...... . 23 Totai of lines 15 through 22..... 55,750. 55,750. 24 Line 23 minus lime 17 .......... 35,500. 35150 25 Enter 1% of line 23 . 558. -' ro o oamou............ . . ► 26 Organizations described on lines 10 or 11: a Enter 2 f amount in column (a), line 24 26 a 710. b Prepare a list for your records to show the name of and amount contributed by each person (other than a governmental unit or publicly supported organization) whose total gifts for 1997 through 2000 exceeded the amount shown in line 26a. Do not file this list with your ► 27,000. return. Enter the total of .all these excess amounts ...... ........... ...................... • ............... • ...... 26b 26c 35,500. c Total support for Section 509(a)(1) test: Enter line 24, column (e) ........ ..... • ...... • ...... • .......... ► d Add: Amounts from column (a) for lines: 18 19 ISM. NMI 22 26b 27,000. ► 26d 27,000. 26e 8 500. e Public support (line 26c minus line 26d total) ... ............................... • .... • ....... ..... • ... ► 26f 23.94 if Public support percentage (line 26e (numerator) divided by line 26c (denominator)) ... • .................... ► 27 Organizations described on line 12: a For amounts included in lines 15, 16, and 17 that were received from a 'disqualified_person ' prepare a list for your records to show the name of, and total amounts received in each year from, each 'disqualified person.' Do not ills this list with your return. Enter the sum of such amounts for each year: (2000)------- - - - --. (1999)------------ (1998)------------ (1997)------------•- bFor any amount included in line 17 that was received from each person (other than 'disqualified persons'), prepare a list for your records to show the name of, and amount received for each year, that was more than the larger of (1) the amount on line 25 for the year or (2) $5,000. (include in the list organizations described in lines 5 through 11, as well as individuals.) Do not file this list with your return. After computing the difference between the amount received and the larger amount described in (1) or (2), enter the sum of these differences (the excess amounts) for each year: (2000)------ - - - - -- ()999)------------- (1998) - - - - - - - - - - - - (1997)------- _----- c Add:.Amcunts from column (a) for lines: 15 16 I 17 d Add: Line 27a total .. , . . 20 21 and line 27b total ........... s Public support (line 27c total minus line 27d total) .................................................. . f Total support for section 509(a)(2) test: Enter amount from line 23, column (a) .... 0`1 27f g Public support percentage (line 27e (numerator) divided by fine 27f (denominator)) ...... . h Investment Income oercantaus (fine 18, ccriumn (a) (numerator) divided by line 27f (denominator)) • ...... . 28 Unusual Grants: For an organization described in line 10, 11, or 12 that received any unusual grants during 1997 through 2000, prepare a list for your records to show, for each year, the name of the contributor, the date and amount of the grant, and a brief description of the nature of the grant. Do not file this list with your return. Do not include these grants in line 15. ■ r BAA TEEAD403 12/31/01 Schedule A (Form 990 or 990-EZ) 2001 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of La Quinta Court Landscape Design Concepts RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None for this action. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the December 17, 2002 City Council meeting, the City Council directed staff to review the landscaping around the La Quinta Court artwork (Attachment 1), on the southeast corner of Washington Street and Hwy. 111. A map of the location is provided as Attachment 2. On April 15, 2003, the City Council authorized staff to solicit quotes for the design portion of the modifications to the La Quinta Court artwork and authorized the City Manager to enter into a Professional Services Agreement (Agreement) with a landscape architect in an amount not to exceed $10,000. On May 29, 2003, the City entered into an Agreement with Ray Lopez Associates to provide two concepts for modifications to the landscape portion of the La Quinta Court artwork. 4 3•3 Mr. Lopez provided two concepts for the Cultural Arts Commission's review at the July 10, 2003 meeting. After discussion, the Commission recommended Concept 1 with slight modifications to incorporate the dry well bed and meandering sidewalk from Concept 2. The concept which incorporates the Commission's recommendation is provided as Attachment 3 as well as the original concepts 1 and 2. As a condition of the project, the developer is required to complete the "pork chop" area of this location. Currently, the location is specified to contain decomposed granite with a sidewalk in the middle of the area, with small boulders in the decomposed granite. Although not included in the original scope of work, the Cultural Arts Commission also requested that either landscaping or some type of hardscape be added to the "pork chop" at this location. According to Public Works Department staff, there is no irrigation to this location. Therefore, planting material in this area would not be possible. Any changes to the pork chop area would require Cal -Trans approval, in addition to a change order to the Professional Services Agreement with Mr. Lopez. Mr. Lopez will be available at the August 5, 2003 City Council meeting to answer any questions the City Council may have regarding this project. Once a concept is approved by the City Council, Mr. Lopez will begin the construction documents, and these will be brought back for City Council approval and authorization to proceed, along with a funding allocation request. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve a concept for the modifications to the La Quinta Court artwork; or 2. Do not approve a concept for the modifications to the La Quinta Court artwork; or 3. Provide staff with alternative direction. RespActfully sgbmitted, s3tK IN VVWy lJ'odf—e'Horvifz,7C__oAnunity Services Director 2 Approved for submission by: Zomasc P. Genovese, City Manager Attachments: 1 . Minutes from the December 17, 2002 City Council Meeting 2. Map of the Site 3. Concepts 1, 2 and 3 3 434 435 f,. ATTACHMENT 1 City Council Minutes 9 All other reports were noted and filed. DEPARTMENT REPORTS 2. CITY ATTORNEY. December 17, 2002 City Attorney Jenson reported 48 c' ies have joined the amicus brief on the prevailing wage case. 3-A. REPORT ON UPCOMING EVE�d'TS. Mayor Adolph noted the C amber of Commerce has rescheduled the Mayor's Luncheon to January 91h. 8-A. STATUS UPDATE O JEFFERSON STREET - PHASE II. Public Works Dirq�tor Jonasson gave a brief update on the project. In response t Council Member Henderson, City Manager Genovese stated CVAG's Exe tive Committee is aware that Jefferson Street is a "must build" Measure A and project and that the funds they gave to other projects in front of this on will have to be taken back to complete Jefferson Street. Consult nt Nickerson confirmed the City has a Reimbursement Agreement with CVAG herein they have committed to build Jefferson Street. MAYOR AND COUNCIL MEMBERS' ITEMS DISCUSSION OF THE LANDSCAPING AT HIGHWAY 111 AND WASHINGTON ~� STREET IN FRONT OF LG's STEAK HOUSE. t Mayor Adolph asked Council Members to review the landscaping at the southeast corner of Washington Street and Highway 111 and make recommendations to staff on ways to enhance it. 436 City Council Minutes 10 December 17, 2002 Council Member Henderson stated she understood the restaurant had planned to have outside dining in that area, and she thought the utility boxes were supposed to be moved. Council recessed to and until 7:00 p.m. - None - None 1. PUBLIC HEARING ON: 1) CERTIFICATION OF AN ADDENDUM TO A MITIGAT D NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRON ENTAL ASSESSMENT 99-389, AND 2) TENTATIVE TRACT MAP 29323, A NDMENT NO. 2, FOR A 381-LOT SUBDIVISION ON 127 ± ACRES LOCATED A THE NORTHWEST CORNER OF FRED WARING DRIVE AND JEFFERSON TREET. APPLICANT: CORNERSTONE DEVELOPERS. The Mayor declked the PUBLIC HEARING OPEN at 7:02 p.m. Community Devel4ment Director Herman presented the staff report. In response to Coun 'I Member Henderson, Public Works Director Jonasson advised the developer ill be responsible for 50% of -the design costs for a traffic signal, once warra ted, at Jefferson Street and Esplanade Del Oro/Dunbar Drive. He stated the Indi Public Works Director has indicated that Indio will fund the other half in conn tion with the Jefferson Street Phase 11 Project. Council Member Henderson staX she understood the developer was willing to accept a right -in, right -out interse ion in lieu of providing 100% of the funding costs. She asked about the access ur on the west boundary, and questioned Condition No. 37 of the tentative tra map. Mr. Herman stated the spur on the west baundary is for a gated emergency access. 1 3 7 ATTACHMENT 2 -0 r z r m G) m z 0 rk 4319 i— �J M F— Z W .A OUINTA .wv.wm •n RAY LOPEZ ASSOCIATES .^.... 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Vl I V m Z -" w ��FeatF,: 0 W V. 02 >PO Fi o�*0 6D��m D��'rrO� 4/l�N D n A C Z Z D n io� D { Zn y D Z $OC SAC 4A� WE gf*1 Zy g 18 m` c z m pf w ? f2rl 1 1i7r� � Lo Z _JD y �_. i IIvH ui3 of --- 1332J1S NOIONIHSVAA 13 MLS NOLSN■Sft V ul AMN eo 3N ..■ ' "!®8 �C Er" ser"m'"°-.�� *M M q " NVId ld33NOD '�w"'.. ""'°"'�"'"°■°"VJLMM VI AD 1Pl3i"13DW1/HN3 213N2100 S.91 *GHA 63I WAM ww.am COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Acknowledgement Area for Fallen Officers RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Dependent upon the actions taken by the City Council, the amount for the Acknowledgement Area for Fallen Officers can be funded by the Art in Public Places Account. Staff is not requesting a funding allocation at this time. A funding allocation will be requested when a proposal is approved by the City Council. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the June 3, 2003 City Council meeting, the City Council asked that the Cultural Arts Commission work on a memorial to be located on the Civic Center Campus in honor of fallen officers as provided in Attachment 1. The Cultural Arts Commission considered this item at their July 10, 2003 meeting and is recommending the following: Artist Bill Ware submit concept for an Acknowledgement Area for Fallen Officers to be consistent with the design of the Acknowledgment Areas for Veterans, Sports Figures and Artists at the Civic Center Campus. -14 4 Should the City Council approve the Commission's recommendation, Mr. Ware will be invited to attend the September 11, 2003 Cultural Arts Commission meeting to present two concepts. Upon recommendation by the Cultural Arts Commission, the concepts will be provided for final City Council consideration along with a funding allocation request for the art piece. There are two locations on the Civic Center Campus which were designed for future art pieces. A location will be recommended by the Cultural Arts Commission for City Council consideration. Should the City Council determine that a different type of Acknowledgment Area art piece is needed for Fallen Officers, staff can prepare a Request for Proposals to be issued. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Approve the Cultural Arts Commission's recommendation that Bill Ware provide two concepts for consideration for an Acknowledgment Area for fallen officers; or 2. Direct staff to prepare a Request for Proposals for an Acknowledgment Area art piece; or 3. Provide staff with alternative direction. Respectfully submitted, Dodie Horvitz, Comm nity Services Director Approved for submission by: homas P. Genovese, City Manager Attachment 1: Minutes from the June 3, 2003 City Council Meeting 4� 13-! 2 City Council Minutes 1 t ATTACHMENT 1 3, 2003 SunLine Transit Agency — Mayor Adolph referenced an issue about a street sweeper purchase that was reported in the newspaper. He stated it seems obvious the Board was not aware of what had transpired, and will be making sure it doesn't happen again. Coachella Valley Economic Partnership — In response to Council Member Henderson, Mayor Adolph confirmed new Executive Director Pat Melvin is on board. All other reports were noted and filed. PUBLIC COMMENT Audrey Ostrowsky asked for special permission to address the Council at this time on an issue related to street sweeping. She suggested the street sweeping schedule be posted on signs so residents know when to remove their vehicles from the curb for proper street cleaning. Council Member Perkins noted some cities post one side of the street for no parking between 8:00 a.m. and Noon on a certain day of the week and post the other side for a different day. Council Member Sniff asked if the streets are cleaned weekly, to which City Manager Genovese responded, "Yes." DEPARTMENT REPORTS Council Member Henderson referenced the requests to rename The La Quinta Park after Deputy Bruce Lee, and commented on the need to send a response. She noted the City has directed the Cultural Arts Commission to work on a memorial for the Civic Center, and that could be included in the letter. After a brief discussion, City Manager Genovese stated staff will send a response to the residents informing them of what the City is doing, and how to contact the Community Services Department regarding the park -naming process. City Clerk Greek asked what date the Council prefers to hold the Volunteer Firemen's Dinner. 446 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Civic Center Campus Acknowledgement Area Applications RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Once the names of those being recognized are approved by the City Council, the bronze plates of the acknowledgment area monuments will be sent to a water jet engraver to have the names etched into the plates. It is estimated that the cost of adding the names to the bronze plates will be $35 per name and $3.25 per letter per name. It is anticipated that the cost of engraving and shipping the bronze plates will be $15,000. The Art in Public Places Account can fund the cost of this process, as the names are an integral part of the artwork. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On September 18, 2001, the City Council Acknowledgment Area monuments for veterans, located on the Civic Center Campus, as provided City Council selected the first meeting in August names to be included on the art pieces. The criteria for each area are listed below: approved the criteria for the artists and sports figures to be in Attachment 1. In addition, the of each year to consider additional 447 Veterans: 1 . 3-year resident of La Quinta (past or present); and 2. Proof of Military Service: Form DD-214 or Notice of Separation The following classifications are considered Veterans: All branches of the Military identified by the Department of Veteran's Affairs; Reservists who have served a minimum of six (6) years; and Merchant Marines who have served on Active Duty. Artists: 1. 3-year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition in a field of the arts; and 3. Contributed to the City of La Quinta's image; and 4. Nomination form must be signed by 10 La Quinta residents The field of art includes the following categories: Painting, sculpture, tile work, the performing arts, architecture, and landscape architecture. Sports: 1. 3-year resident of La Quinta (past or present); and 2. Achieved national, state or local recognition; and 3. Contributed to the quality of life for the citizens of the City of La Quinta; and 4. Nomination form must be signed by 10 La Quinta residents Sports are identified as all formally recognized sports activities. Applications have been distributed to the various organizations and press releases were issued regarding this program. As of this report, 43 applications for veterans, 3 applications for artists and 3 applications for sports figures have been submitted. Once the City Council approves the names of those individuals to be recognized as part of the Acknowledgment Areas, the names will be etched into the bronze plates as part of the artwork. It is anticipated that this process will take approximately 6- 8 weeks. A recommendation has come from the community that the insignia of each branch of the military be etched upon the bronze plates, to better identify the military branch. This can be completed at the time of etching the names on the plate. The insignias will be in scale with the names listed on the art piece. VETERANS The following applications* have been submitted for consideration as part of the Veteran's Acknowledgment Area: 2 Name Branch of Service Date of Service David A. Bond Air Force -Colonel 1964 - 1992 Jack B. Bromley Marine Corp.-Cpl. 1942 - 1945 Charles C. Burres Navy -Yeoman, 3rd Class 1944 -1946 Joseph Carpini Army-PFC 1946- 1947 Allan Carroll Air Force -Airman 3" Class 1962 - 1968 Edward A. Casey Army-Cpl (t) 1950 -1953 Barry Cook Jewel E. Cook Marine Corp.-Cpl Army-WAAC 1966 -1968 1943-1943 Donald F. Dauphin Army -Air Corp. 1968 - 1971 Richard Donley Air Force 1942 -1946 John J. Drury Marine Corp.-Sgt. 1953 -1956 Lynn E. Gulick Gabriel B. Hasson Air Force-Lt. Col. Navy -Seaman 1961 -1982 1945 -1949 Patrick L. Healy Navy Reserves 1980-1996 John 0. Hiles Army -Technician 1944- 1946 William H. Ivey Army-Cpt 1966 -1969 Phillip Kaplan Army -MG 1948 -1982 Gary P. Koger Marine Corp.-Capt. 1989-1997 Randolph L. Kohn Marine Corp 1969 - 1980 Walter J. Kowalewski Marine Corp -Major 1959 -1985 Kenneth F. Landis Navy-Lt. Comdr. 1940 - 1946 T. Swift Lockard Navy- Lt. 1950 -1953 Anthony R. Loverro Army-Cpl 1943 -1945 Dean McCandless Army-Capt. 1941 -1952 Donald J. Moulin Air Force-AF1 1951 -1953 Paul J. Muslovski Navy-BMC 1966 -1993 Milton M. Olander Army-Sgt. 1952-1953 John M. Penn Marine Corp. -Corp. 1966-1972 Gerald Perschetz Army-LtC 1954 - 1981 Robert Q. Ramirez Navy 1959 - 1986 Jane Sandstoe Navy -Seaman 1944-1945 Richard Santo Navy -Seaman 1950-1953 Philip Shamis Larry Smith John Spinner Marine Corp.-SSgt Army-Sgt Army-Cpl 1951-1953 1966-1972 1947-1951 Harold Spizer Army-SP3 1953-1955 Arthur Taitt Navy-Lt. 1942-1944 Howard B. Thompson Army -Col. 1953-1980 Richard L. Tomlinson Air Force-A/1 C 1951-1955 William Villegas Jim S. Walker Army-Pvt. 1971-1977 Air Force-Sgt. 1964-1968 Harry W. Williams Navy -AN 1949-1950 Charles F. Wilson Army-SP4 1970-1971 Jimmie D. Woods Coast Guard-Capt. 1955-1986 *Applications and supporting materials for the Veteran's Acknowledgment Area are on file with the Community Services Department. ARTISTS The nominations for Artists require a minimum of three years residency in La Quinta; attainment of national, state or local recognition, and contribution to the City of La Quinta's image. The following individuals have been nominated for consideration for the Artists Acknowledgment Areas: Alice Bailes Bell, Elsie Grace and Rosita Shamis. Alice Bailes Bell has lived in La Quinta since 1983. She has been recognized by the Who's Who of California, Who's Who of California Executive Women and International Who's Who of Intellectuals. Ms. Bailes Bell has been an active member of the community by being a founding member of the La Quinta Historical Society and its first president. She has published two books of poetry. Her information is provided as Attachment 2. Elsie Grace has lived in La Quinta since 1996. Ms. Grace received the College of the Desert's Copper Mountain Campus "Hall of Fame" award in 1997. Ms. Grace has been a member of the La Quinta Arts Association and has exhibited her work at the La Quinta Arts Association events. Her information is provided as Attachment 3. Rosita Shamis has lived in La Quinta since 1992. Mrs. Shamis was awarded a Soroptimist International of La Quinta award as one of the 2000 Women of Distinction for her work bringing the arts to the young people of our community. Her information is provided as Attachment 4. SPORTS FIGURES Chad Kreuter, Cariann R. Ramirez and Muriel Bower Taitt have been nominated for consideration as part of the Sports Figures Acknowledgment. Mr. Kreuter has lived in La Quinta since 1994. Mr. Kreuter has played catcher for the Texas Rangers, Detroit Tigers, Seattle Mariners, Chicago White Sox, Anaheim Angels, Kansas City Royals and Los Angeles Dodgers. Mr. Kreuter has provided a fee -based baseball camp for the past two years for children 6-18 years old. His information is provided as Attachment 5. a] Ms. Ramirez has been a resident of La Quinta since 1994. She was a participating member of the La Quinta High School Girls' Basketball team for the four years she attended LQHS. Ms. Ramirez was the Desert Sun's Female Athlete of the Year for 2000. Her information is provided as Attachment 6. Ms. Taitt has lived in La Quinta since 1993. Ms. Taitt's contribution to the sports field includes fencing competitively from 1934 to 1951 and ranking third nationally in Women's Foil in 1951. During her time here, she has been volunteered as a docent for the La Quinta Historical Society and served two terms as a member of the Board of Directors for the Friends of the La Quinta Senior Center. Her information is provided as Attachment 7. Once the individuals have been selected for the Acknowledgment Areas, staff will confirm spelling of names and dates with the individual prior to having the names placed upon the bronze plate. Staff is planning a special event for November 10, 2003, Veteran's Day, in which to recognize those listed as part of the Acknowledgment Areas this year, with a certificate being issued to each of the recognized individuals. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Authorize the names of veterans to be included on the Veterans Acknowledgment Area, and include the following people as part of the Artist and Sports Figures Acknowledgment Areas: Artist: Alice Bailes Bell and/or Artist: Elsie Grace and/or Artist: Rosita Shamis and/or Sports Figure: Chad Kreuter and/or Sports Figure: Cariann R. Ramirez and/or Sports Figure: Muriel Bower Taitt and authorize the expenditure of Art in Public Places funds in an amount not to exceed $1 5,000 to add the names and military insignia to the bronze plates; or 2. Approve one or more of the veterans and/or artists and/or sports figures and authorize the expenditure of Art in Public Places funds in an amount not to exceed $15,000 to add the names and military insignia to the bronze plates; or 3. Do not approve one or more of the veterans and/or artists and sports figures; or 4. Provide staff with alternative direction. Respectfully submitted, • Ivi- Dodie HorvitzF,'CZkn munity Services Director Approved for submission by: r Thomas P. Genovese, City Manager Attachments: 1. Civic Center Site Map 2. Alice Bailes Bell Information 3. Elsie Grace Information 4. Rosita Shamis Information 5. Chad Kreuter Information 6. Cariann R. Ramirez Information 7. Muriel Bower Taitt Information 452 0 Jay ra I i■ tA ' � I ice► =o� �� — O O O O 000 M O l a c c c c ,��i O O 0 all `! .t o © °o co o Lij i p 0 \../ lip Oi p O � G fftt O C� t� ■' O n IIIIOt, 1111H p O O 93 13,13 0 O O � • i r' 1 [ �.... n ram.,.... r. ram.....,...,....., ►� n r H< O00000000�>E77E c'%7, Z! ..s uUuuu�UU�Ur/r�u��I ��•. I, . O U) U) • U) c -0 c m 60 0 0 c 0 0 A 0 CL 0;1 - crj 0 OL Q cu 0 0 k 4-J ca ca 0 o> CL W Q) Ol +.J C13 cl > 0 U) > 0 C 0— 1z"', CO CL cu 0 > a): CU a) (n .0W U) 0 CO C Q) NN ATTACHMENT 2 cn co -a a f a) iflg +j cn t"I E A4 CD E =3 z W. 0 0 CL U cu CL cl) L) 4-a 0 0 4-1 cup (D cc 00 (D r 0 +j Ilk cu 0 G U- �O 0 N c cu t;4- cu 00: C) (D 0 0 co c 5, a (D 0 U) 0 cu co U- W -0 c 0 -c 4 CY) a) U) W 4,-J c -C a) L- 0 46J U (D > 0. 0 U) c: cu E -c 0 0 L) 'c 0 (D 0 c 0 CL = 0 c I u +-j 0 a) U) cu 0 ca, M co (D u) E + W a .5; = a E w U r- c: cn EL -0 =3 1 cu cl) (1) cu 75 W 0 V Q) E > C: 1. , 1 0 CO 4-J cu 0 ca a) 0 E E` c E E (D 0 c c: 'a) U) E -tc L. C .5 CL o) cn c 4-J Cr 0 c: o C/3 0 cn p °F mc: E cn c a) cc (n (D 0 41 m cul C cr cu co 0 cu E co c Cc 0 c: b. C c/) E < cn cu n =3 c co , 0 0) 4-m,S 4U) (h (D r CL LL 0 E cu 0 m m 0 +j cn - a) c: co 0 E m c a) 0 16, CU 0 0 -c U) a) a . T 5 +, 0 4-J 4w 0 0 m =3 L) .— CL E U) (D a) 6. 0 a) C 0 < CL M U) 0 E -i > E 0 a) m 23 0 a) CU (D m 0 0 V Q Q LL c u •S; > C U) 4-1 (1) 0 CO CO c r- > 0 0 -0 r- '0 0 CL co c co co CL c s M 0 c 4- C L+- 4-- o C 0 0 -0 Fn o -co 0 CL CD U)O0 E co cO 4-J Co 0 c co a) - o y C —�e cn Co 0 0 = E 0 -+r--p -+c, c.) < INJ a. cn cu CL cn cn E co z a) a) _0 mllw U) Alice Bailes Bell Alice Bailes Bell has just published her second book of poetry entitled Chalice of Thought. Her first volume of poetry was widely praised. Her writing spans journalism, short stories, historical biographies, speeches, lyrics and video production; all published under combinations of her complete name, Mary Alice Marcella (maiden name), Bailes Bell. Chalice of Thought contains selections of verse written when the author questioned as she explored uncharted regions during her life. Alice became interested in poetry at an early age when a school visit by Robert Frost made a tremendous impression on her. She has been a contributing writer to the Warren Tribune Chronicle, the Carlsbad Journal, the Indio Daily News, the Desert Magazine, and the Baja Traveler. Alice is included in editions of Who's Who of California, the first edition of Who's Who of California Executive Women, and the International Who's Who of Intellectuals. Alice has been an active member of the La Quinta community. She was a founder of the La Quinta Historical Society and was its first President. Recently the La Quinta Rotary Club honored her for her contributions to the community. 456 v1 rn CO .0 U a� CO 0 0 0 O m o a a LL. 0 4- ca O ,- O p ` 0 a c O fl. ca -v a� U C > •� N O a '� U Q z c •3 r O V 0 0 (D U a� CO O 0 C. C C d 0 Jig Y •�, � 0 0 3 m m -- z h� O C O Q N Cu d C CO a c 0 0 cc y ` > 0 O +� k C O >=3O Qo Q�� w a� ca • ` ai Q Q, � � ai �- a co 0 U E� � � _ �� cu Z I io V � N M ° 0 hCO a� O L Q� E Y C V Z , U Q N +, }? U 0 C L N Q (n 0 o U) N a> O N M '^ v! 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Box 1504 La Quinta, CA 92253 �ayg� cirY of OM"�+ • VitS�� O CD �CD - CD • 4 C, 0 0 r-r- � c� C� 1 4 , r� T4at 4 4 Qum& Soroptimist International of La Quinta 2000 Women of Distinction Rosita Shamis WHEREAS, Soroptimist International of the Americas began the Women of Distinction Program in 1974 to publicly reinforce their founding principle, to advance the status of women, by honoring women leaders in the community who have done the most to help other women; and WHEREAS, local Soroptimist Clubs throughout America, through this annual program, seek out, identify, recognize and honor women who consistently and effectively use their resources, talents and influence to help other women achieve their potential; and W H EREAS, Soroptimist International of La Quinta has chosen to honor Rosita Shamis as one of its "Women of Distinction" for the year 2000 in the category of Education; and WHEREAS, Rosita Shamis is being recognized for her commitment to enriching and improving the quality of education in our elementary schools by bringing back music and art programs; and WHEREAS, Rosita has initiated and/or actively participated in various programs including planning and implementing Artist Partnership Day at La Quinta High School and Middle Schools, served as director of the Coachella Valley Community Concert Association's Outreach Program, Chairperson of the La Quinta Arts Festival Children's Art Center; served as docent and chairperson of the La Quinta Arts Foundation's outreach programs; and this year inaugurated an Adult Reading Mentor Program to reach students who were at risk of being held back; and WHEREAS, Rosita has served on the City of La Quinta's Cultural Arts Commission since 1994 and helped to initiate a partnership between the City, the school district and the McCallum Theatre Institute which resulted in Truman Elementary School in La Quinta becoming a "pilot school" for the McCallum's Aesthetic Education Program; and WHEREAS, Rosita Shamis is a remarkable woman committed to exposing the young people of our community to the world of art which she so dearly loves. NOW, THEREFORE, I, JOHN J. PENA, Mayor of the City of La Quinta, by the power vested in me, do hereby honor Rosita Shamis upon her acceptance of the Soroptimist 2000 Women of Distinction Award. DATE 1161 DN of La Quinta, Community Services Department, ix 1504 ita, CA 92253 -7090 D-777-1231 > Z > 0- CL 0) CL 3 CD CD -C 0 0 (n CDch 0 COco CO (a 0 0. U) CL CD CD U CD CD CD oo� CD -04% CL CL OL) 0) (n CD P+ -Arco 5DCO 0 :3 CD •C 0 Er 5- > CL -+ CD ,� 0) CD -1 P) n ,CD � CD (n =r CD 0 CD 0 :3 CL 0 3 C: "0 10 :3 M 0 0 (n C ,. + F . =r 0 =3 0 < 0 M 0 Z � O � C. CD CD CD 161 3igleaguers.com powered by Yahoo! Sports Page 1 of I'm a Woman c seeking a ! Man 1t `t Enter city or ZIP Search! r.�._ .. MLB Home Scares & Schedule Standings Stats Teams Players Injuries Chad Kreuter#12 I Catcher I Texas Rangers Height: 6-2 Weight: 200 Bats: S Throws: R Born: August 26, 1964 - Greenbrae, CA College: Pepperdine Draft: 1985 - 5th round by the Texas Rangers Profile I Split Stats I Situational Stats I Career Stats I Batter vs Pitcher I Game Log ( News & Notes I Photos Profile Next tame: 7/1.7 vs. TAM Career vs.TB Away (this year) Batting Last 3 years 2001 2002 2003 Career G AB R H 2B 3B HR RBI BB K SB CS AVG OBP SLG OPS 15 35 5 5 1 0 1 3 9 6 0 0 .143 .333 .257 .590 2 7 0 1 1 0 0 0 0 1 0 0 .143 .143 .286 .429 Team G AB R H 2B 3B HR RBI BB K SB CS AVG OBP SLG OPS LOS 73 191 21 41 11 1 6 17 41 52 0 0 .215 .355 .377 .732 LOS 41 95 8 25 5 0 2 12 10 31 1 0 .263 .333 .379 .712 TEX 7 18 0 2 1 0 0 0 3 2 0 0 .111 .238 .167 .405 944 2505 289 593 123 8 54 274 361 593 5 7 .237 .335 .357 .692 Last Updated through games completed on Jul 13, 2003 Biography Chad's career is coming full circle. The veteran catcher started his major-league career with the Rangers, playing for Texas from 1988-91. Chad has since played for the Detroit Tigers (1992-94), Seattle Mariners (1995), Chicago White Sox (1996-98), Anaheim Angels (1997-98) and Kansas City Royals (1999) before playing for the Los Angeles Dodgers the last three years. Chad will provide Texas with leadership and experience behind the plate as well a clutch bat off the bench. Last season, Chad hit .263 for the Dodgers and was a .286 hitter as a pinch hitter. Overall, Chad has a career average of .281 as a pinch hitter. While Chad is in his second stint with the Rangers, he played his college baseball just down the road from Dodger Stadium at Pepperdine. Copyright ©2003 Yahoo! Inc. All rights reserved. Priya _folic-y.. - Terms.._of_Serv._ice. - C... .-ght...Policy - 1-1.. .. - Ad_Feedback Copyright ©2003 MLBPA. All rights reserved. feedback@mlbpa r % ; w. kj J 0 464 ittp://bigleaguers.yahoo.com/mlb/players/4/4255/ 7/ 14/200' REY NEUFELD January 10, 2003 Ms. Dodie Horvitz Community Services Department City of La Quinta P. O. Box 1504 La Quinta, CA 92253 RE: Chad Kreuter Dodie, With this please find a "Civic Center Campus Acknowledgement Area Nomination" form for Chad Kreuter as a Sports Figure. Chad automatically qualifies as a Sports Figure as a Major League Baseball player and he has lived in La Quinta for the past 8 years, Chad has made a major contribution to the image of the City of La Quinta by conducting a Baseball Camp for children ages 6-18 (I have enclosed a brochure regarding the camp) at La Quinta High the weekend before Christmas each year. He brings in major and minor league coaches and players and college coaches to work with the children at the camp. (The coach and/or assistant baseball coach from La Quinta High also participate.) Chad told me that he started this program because of the lack of opportunity for children to learn about baseball and the best techniques for playing here in the Coachella Valley. The fee charged for the camp covers the cost of bringing the staffing personnel here and feeding and housing them, plus goodies for the kids during the time they are in camp. Though it is mostly boys who show interest, this last December there was a girl in the age 6- 12 year old section (where my grandson was) and Chad welcomed her and made her feel comfortable. Chad does not have to give his time to organize and run this camp. He does it because he sees a bQ4&d in our community that needs to be filled. That is why I am nominating him. Y, eufeld 4s5 48-205 PASO TIEMPO LANE • LA QUINTA, CA • 92253-2299 PHONE: 760-771-0378 • FAX: 760-771-2461 EMAIL: REYNEUFELD@AOL.COM INT SI.com -- Baseball --- Chad Kreuter Player Page Page l of 2 SI WRITERS SI MAGAZINE Search BASEBALL scores probables daily glance schedules standings stats all-time scats injuries transactions players teams Updated: Sunday September 29, 2002 5:31 AM Teams: Select Team CHAD KREUTER AVG. HR RBI sa AOL Sports Main Players: SIrCh Batting I Fielding Los Angeles__Dodgers I Catcher 1 #21 Bats: Both Throws: Right 9263 Height: 6 2" Weight: 200 lbs. Bom: Aug. 26, 1964 in Greenbrae, 2 Califomia, United States M _Transactions Iniuries 12 Celftcler- is Rini n Player News -Jun. 28, 2002 CLICK URRIE The Los Angeles Dodgers placed Kreuter on the 15-day disabled list with a left leg contusion. The catcher was hitting .259 with a homer and nine RBI in 58 at -bats while FANTASY SPORTS backing up Paul Lo Duca. U.S. SPORTS more SCORES Season "Splits Career Splits PRO FOOTBALL _ NFL Playoffs BASEBALL LAST GAME BATTING STATISTICS PRO BASKETBALL COL. FOOTBALL DATE OPP AB R H 2B 3B HR RBI BB K HBP GDP SB CS FLY GRD #PitIPA COL. BASKETBALL Sep 28 vs. SD 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2.0 GOLFONLINE NASCAR NASCAR SEASON BATTING STATISTICS HOCKEY TENNIS YEAR AVG G AB R H 2B 3B HR RBI BB K OBP SLG OPS SOCCER 2002 .263 41 95 8 25 5 0 2 12 10 31 .333 .379 .712 WORLD SPORT YEARHBP GDP TB I SB S S`0 Y G2 D #PiA �B OH �F O0021 002363.85 '' CAREER BATTING STATISTICS BATTING YEAR TEAM AVG G AB R H 2B 3B HR RBI BB K OBP SLG OPS 1988 Tex .275 16 51 3 14 2 1 1 5 7 13 .362 .412 .774 1989 Tex .152 87 158 16 24 3 0 5 9 27 40 .274 .266 .540 MORE SPORTS 1990 Tex .045 22 22 2 1 1 0 0 2 8 9 .290 .091 .381 OUTDOOR 1991 Tex .000 3 4 0 0 0 0 0 0 0 1 .000 .000 .000 EXTREME 1992 Det .253 67 190 22 48 9 0 2 16 20 38 .321 .332 .653 WINTER 1993 Det .286 119 374 59 107 23 3 15 51 49 92 .371 .484 .855 EVENTS 1994 Det .224 65 170 17 38 8 0 1 19 28 36 .327 .288 .615 Ultimate Swimsuit 1995 Sea .227 26 75 12 17 5 0 1 8 5 22 .293 .333 .626 Sportsman of the Year 1996 CWS .219 46 114 14 25 8 0 3 18 13 29 .308 .368 .676 1997 CWS .216 19 31 6 8 2 1 1 3 8 9 .356 .405 .761 Subscrib Golf Col N LB Ti( SL_Custp http://sportsillustrated. cnn. com/baseball/mlb/players/2101/ 1/11 /2003 C:NrtSI.com -- Baseball -- Chad Kreuter Player Page Page 2 of 2 PARTNERS 1997 Ana .234 70 218 19 51 7 1 4 18 21 57 .301 .330 .631 Sr women 1998 CWS .253 93 245 26 62 9 1 2 33 32 45 .345 .322 .667 SI for Kids 1998 Ana .143 3 7 1 1 1 0 0 0 1 4 .250 .286 .536 1999 KC 107 324 31 73 15 0 5 35 34 65 .309 .318 .627 DEPARTMENTS .225 STATITUDES 2000 LA .264 80 212 32 56 13 0 6 28 54 48 .416 .410 .826 VIDEO PLUS 2001 LA .215 73 191 21 41 11 1 6 17 41 52 .355 .377 .732 CITY PAGES 2002 LA .263 41 95 8 25 5 0 2 12 10 31 .333 .379 .712 AVG G AB R H 2B 3B HR RBI BB K OBP SLG GPS SERVICES Totals .238 937 2487 289 591 122 8 54 274 358 591 .336 .358 .694 eBay Sports Get Into College GolfGuide BATTING BASERUNNING MISC Featured Athlete YEAR TEAM HBP GDP TB IBB SH SF SB CS SB% AB/HR AB/K Work In Sports 1988 Tex 0 1 21 0 0 0 0 0 51.0 3.9 1989 Tex 0 4 42 0 6 1 0 1 .000 31.6 4.0 1990 Tex 0 0 2 0 1 1 0 0 -.- -. - 2.4 1991 Tex 0 0 0 0 0 0 0 0 -.-- -. - 4.0 1992 Det 0 8 63 1 3 2 0 1 .000 95.0 5.0 1993 Det 3 5 181 4 2 3 2 1 .667 24.9 4.1 1994 Det 0 3 49 0 2 4 0 1 .000 70.0 4.7 1995 Sea 2 0 25 0 1 0 0 0 -. 75.0 3.4 1996 CWS 2 2 42 0 2 1 0 0 -.- 38.0 3.9 1997 CWS 0 0 15 0 0 0 0 1 .000 37.0 4.1 1997 Ana 0 7 72 0 1 0 0 2 .000 54.5 3.8 1998 CWS 3 8 79 1 5 1 1 0 1.000 22.5 5.4 1998 Ana 0 0 2 0 0 0 0 0 - 1.8 1999 KC 6 16 103 1 2 2 0 0 -.- 64.8 5.0 2000 LA 2 6 87 0 2 1 1 0 1.000 35.3 4.4 2001 LA 1 5 72 2 0 1 0 0 -. 31.8 3.7 2002 LA 1 3 36 4 0 2 1 0 1.000 47.5 3.1 HBP GDP TB IBB SH SF SB CS SI3% A€iriR AB/K Totals 20 68 891 13 27 19 5 7 .417 46.1 4.2 CNNSI.com GROUP: Sports. Illustrated I Life of Reilly I SI Women I Sr for Kids I TBS/TNT Spor S1 Customer Service IS]. Media .Kits. C'NN Lan u_g ages j _F..mai1 Services j Press Room Copyright © 2003 CNN/Sports Illustrated. Y An AOL Time Warner Company. All Rights Reserved. Terms under which this service is provided to you. Read our privaey guidelines. 467 http://sportsillustrated.cnn.com/baseball/mlb/players/2101/ 1/11/2003 y-- O m C Ocn N O V N U cn E J C .> O 0 .O CA d tCD m o � +cu-� C '� cn tJ O O O c0 U O16- O C O += 4-a o a rn 0 A U U O 4- ca O s °o o 16- o a) C .> o• C a) O O CL � > a) 0 m L 'd cn -" co'a c". .E O U) O c:N coa;, 'O 0 C a O 7 c c N V) U)C> •� I o a� (D U a Q cco o CD L CoU za) aO O U > N o U O V if � W � O s o as CY- o� .E o o •� °c o 3 0 Y 0 0 cn = &. Q J •°co U) o o 3 c a� O U z E c: co O V . +-i W U) co c: , W. `-j ^^♦♦ W E O V OL,Z E O U�. 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CL ate. a 3 cn �' cncD CD CD Cn cn N Cn cn \J (n cnR. cn a m " v' N N Cn M CD .cn cn ' cc v r CA co CD o c r+ CD y_ Ez o Q r D ` '� \ d O' O= -` r N r' 3 J ` o a p o o. - <� � o ''� o m °+ �' �" o -, — (n CD —h fi . (..of La Quinta, Community Services Department Sox 1504 [rota, CA 92253 77-7090 r60-777-1231 City of La Quinta Community Services Department P.O. Box 1504 La Quinta, CA 92253 Date: July 5, 2003 To: The City of La Quinta From: Ruben Ramirez Subject: Civic Center Acknowledgment Area Nomination Please accept the following as documentation for the nomination of Cariann Rachelle Ramirez: Sports Accomplishments: La Quinta High School 4-year letter winner in basketball 1 st team All Desert Valley League 4 years Desert Valley League MVP 2 years straight 1 st team All CIF Southern Section 00/01 1 st team All Riverside County 0/01 Desert Sun Female Athlete of the Year CIF Citrus Belt Athlete of the Year Signed to NCAA Division 12001, Full Scholarship Lead La Quinta High to two DVL titles, undefeated in 99/00 Graduated 4th in her class with a 4.36 GPA Senior class president Has played successfully two years at Boise State University Also 3-year letter winner in volleyball, playing setter. Contribution to City of La Quinta image: Cariann has served as a fine example of what La Quinta is all about, growth and commitment to a better quality of life. During her time at La Quinta High School, she spent many hours volunteering for private organizations as well as city events. She was an outstanding student with high moral values and integrity. Now, in her collegiate life, she continues to represent the city. She has earned a 4.0 in college while maintaining a very rigorous travel and competition schedule. She has earned All Western Athletic Conference Academic honors the last two years. She volunteers at a local hospital in Boise. She is the type of student that La Quinta High is proud to claim. Her basketball career takes her to many different cities in five states where she proudly carries the name of La Quinta. I believe she has most certainly achieved a level of recognition and pride for her family and for her home, the City of La Quinta. 470 01'� r t1 4. -, SHARING Tjj,:E I I'A 4 p i? v � ON r, l 44g x� a yv k .05 I I 0 152.50 0 Qqi _- - ---- - ----- .471 vu f r Q�., ti IF 5 Cariann Ramirez High School: Graduated from La Quinta (Calif.) High School fourth in her class with a GPA of 4.36. Senior class president. College: Boise State University in Boise, Idaho Year: freshman Sports: varsity basketball (four years), varsity volleyball (three years), A.A.U. basketball Sports achievements: (basketball): learn MVP four years; lirsl-team All -League four years, Desert Valley League MVP two years; All -CIF three years; first team All -County. Also: Citrus Bell Scholar Athlete of the Year. CIF Female Scholar Athlete of the Year; Desert Sun Female Alhlete of the Year, BCI All American. FCA involvement: Huddle ieader Favorite part about FCA: being able to fellowship on a public camaus during lunch and breaks How has faith played a role in your sports: knowing that God always has been there for me, He gives me the strength I need to ccmpele and allows me to excel and use my sport to witness to others Favorite pig out food: chips and dip Favorite sports team: Los Angeles Lakers Favorite sports figure: Michael Jordan The biggest concerns facing youth today are: choosing a career palh and becoming useful members of society. The biggest concerns facing Christian youth today are: ukQ!ng :he gifts God has given them to the best of their ability to su-ce.ec n life and to serve Him. Favorite Bible verse: "I can do everything through Him who gives Me (Philippians 4 13) Favorite book of the Bible: Matthew. because it tells the story of f1-E I ;e c Jesus Church: Coachella Valley Christian Church Favorite pastime: going to the movies with my friends Most prized possessions: my family and my NiOe bb�skeiball Athletic goal: to take Boise Stale to the NCAA "Big Dance" Most memorable athletic moment: leading the basketball team pas, "ne f rsI round of the CIF playoffs for the first time in school h s�1,y PRESSING On Focus on Student -Athletes Ben Reed High School: Graduated from AC Reynolds High School in Asheville, N.C. College: Wingate College in Monroe, N.0 Year: freshman Sports: football (two years, offensive guard) and track (three yea.,rs. discus) Sports achievements: member of the 1999 4A state championship team in football; WLOS News 13 Scholar Athlete; All -MAC Conference; Honorable Mention All-WNC. FCA involvement: Huddle leader Favorite parts about FCA: fellowship and witnessing the spiritual growth of the group How has faith played a role in your sports: I play for God arJ He gives me strength. Favorite pig out food: BBQ—and lots of it! Favorite musicians: Ray Boltz, Tim McGraw Favorite books: Bible, Left Behindseries Favorite sports teams: North Carolina Tar Heels, Wingate Bulldogs, AC Reynolds Rockets Favorite sports figure: the late Dale Earnhardt' Life after high school: I would like to pursue a career in sports broadcasting. The biggest concerns facing youth today are: filling in, and temptations such as drugs and alcohol. The biggest concern facing Christian youth today is: being a light in a world of darkness. Favorite Bible verse: "Delight yourself in the Lord and he will g e, you free desires of your heart." (Psalm 37:4) Church: Faith Chapel Baptist Church r Church involvement: choir, youth group, sound operator w Favorite pastimes: basketball and enjoying the ouldoors r,a ss, Most prized possession: my FCA coin. It never leaves my sight. Most memorable athletic moment: winning the slate football championship in 1999 474; `m PREP ATHLETES OF THE YEAR 1 Two athletes stand alone hard work Pays off for r i'hornhurg 13 N I,1) CA\ I IM I I I I I II. I' 1 -.I '. CATHEDRAL CITY - 'There was never my intention by (ealrinlales or coaches to Mace undue pressure on Jeremy "I hornhurg. 'I'hev did come to expect a lot Only because they say how hard he worked. Cathedral City football coach Rick Baughman said Thornburg never missed a practice in three years. The result ryas two league chalnpjomhips. l,jons haske�hall coach Rob I iarlmer had his share of standouts hur still bound time to utilize'l'hornhurg. I'hc result was Iw() league o hanlhi(�nships. And track and field coach D) )ll NIcl,aughlin saw 'l hornhurg work to the point of total exhaustion during their one-on-one ,workouts. 'I he result was the school's first Ietrgue ch,tmpiorlstljp for the hogs team and a trip to the Smtc Clmnlpjonships I(tr'l horrlhurg. For his efforts in football, basketball and track and Field, this year's Desert Sun Bops Attllete of die Year is Jeremy "Thornburg. "1Ic js ahsolurely one of the best athletes I'�ic- c(tactled in my 30 years of Please see JEREMY, C3 R��h 1111I I,I.\.,: III' I`I';I I i - Top athletes: Jetemy Thornburg and Cariann Ramirez are the prep Athletes of the Year. La Quinta's Ran-drez enjoys two breah-otit se-asons M El) C \S 1-1w I III 111 11.N 1 ♦I'11� LA QUINTA - 1ler team- Illates stop to rest once in a whjle. She doesn't. For La `ujnta's C'arjann Rmlllrcz, t mning to he the hest she can he js a year- rotlncl venture. "lllat's all I to cto, keep playing and playing," R,,11111'rc7. exp1aine(1 "People ever Ut tired ;led I sav More on C9 Top athletes: A look at some of the top performers and perfonlances from area prep atllletes. `no.' 'Phis is what I want to do. 'I'llis is �.vhat I love do- ing." .'\n r111-Ieagne selection jn w011evhall and a Icagn" M V P in hasketball, RmIljrez js this year's Desert Sun Girl Ath- lete of the Year. After soljd efforts as a freshman -in(] sophomore, her junior season was a brcal;ottt one. Slle worl second team All - Desert Valley I.eagtle hon- ors during the volleyball sea - soil but shined in haskethall like no other- player, lcaldjng the 131:16"hm%ks w ihcir first league ch,lmpjo,nship and into the +121-telf1nals ol, 111c CIF -Southern Section play. of i. In addition to hcjne the leagrlc MVP in bask(,�h tll, slit will Silulherrl Scctit,n SC('(lnd-to%Illl llmlolr� alld was voted co-NIVI' h\ Itrr tcanzmatcs. She fjrljshed the tje, l Tor the team lead in :c r int; at 1 R.R point per I�a(uc. 471 1 Ramirez Continued from C1 She led the team in assists (150), steals (129) and free-throw percentage (75 percent, 133 of 177). "She is a natural athlete but I think what made her so good this year was that she worked very hard to develop and improve her skills," La Quinta girls basketball coach Michael Knight said. "She is very dedicated to being the best athlete she can be." And Ramirez will likely be even better next season. She plans on bypassing the volleyball season to focus solely on basketball, where the Blackhawks will be defending chaiiipions. She will also serve as seriior.claO Pfi §ident. "I"%h%ik'lie will be tie player to watch," Knight said. "Most of the league teams we play and the non- league teams we play will have their hands full with her." Ramirez helped the Blackhawks get into the volleyball playoffs as the league's No. 3 team, but really owned the spotlight during the basketball season. Though she was by no means the only standout on a team that included Sandra Totten, Monica Housewright and Electra Viveros, it was Ramirez who ran what turned out to be an extremely po- tent offensive attack. Her ball -handling skills were second to none in the league and when the season was over, the Blackhawks had won their first league championship and a berth in the CIF -SS Division 2A quar- terfinals. "She is very dedicated to being the best athlete she can be." Michael Knight Lei Quinta coach . Putting her physical skills aside, much of her success was due to her knowledge of the game. She is a student of the game and a qual- ity student at school, exemplified by her 4.3 grade point average. "She is a very intelligent young girl and has a good head for the game," Knight said. Knight has watched as Ramirez has grown from a solid role player into a team leader. "From her sophomore year to her junior year, I saw a lot of ma- turity and I continue to see that from her," Knight said. "She is a leader by example. Her confi- dence in herself is something else that has grown from season to season." Her individual numbers were among the best in the CIF -SS. She was fourth with 186 assists (averaging 7.2 a game with a game high of 14) and was tied for fifth in 3-pointers with 63. In the quarterfinals, Ramirez And the Blackhawks were elimi- nated by eventual state champion Brea-Olinda. A devastating loss at the mo- ment, Ramirez now sees it as a moment to build on. "Next year, I know what I have to'do and our team knows what it has to do," Ramirez said. "It was a learning experience." She added, "It was a case of the jitters, too. It was Brea. Hopefully, next year people will look out for us when we get to tournaments. I think our team will be ready and those jitters won't be there." Ramirez paced the Blackhawks through 10 straight DVL victo- ries. In her two varsity seasons, the Blackhawks are 17-3 in DVL play. They were 20-4 overall and 10-0 in league play last season. "Much like the other players on the team, she is very unselfish," Knight said. "She sees the floor very well. She distributes the ball to the open player and has the ability take over a tight game and hit the tough shots." Ramirez arrived at La Quinta and immediately was thrown into. pressure situations. "Whin I first took over, she was a thin, young; looking 15-year-old who had really taken her lumps as a freshman," Knight said. "She got tested as a sophomore. Now, she is ready for the pressure sit- uations." He added, "She's got good ex- perience from a lot of tough ball games, hitting tough shots and coming through in the clutch." Though the school season has come to an end, Ramirez remains active by playing on an AAU trav- eling basketball team. This year, her team is scheduled for high - profile tournaments in Oregon, Las Vegas and San Diego. The off-season work has paid off, Ramirez said. "We accomplished a lot and I was real proud to be on this team," she said. "We stuck through it. We had some rough games. But we kept pushing our- selves." r 4 rr, to 4. G � Hugh O'Brian Youth Leadership CER TIFICA TE OF RECOGNITION Presented to Cariann Ramirez In Recognition of Outstanding Leadership Potential as Demonstrated by the Desire to Learn and to Share Knowledge with the Respect for Fellow Human Beings /g Given this CO day of 19 Presented b THE FREEDOM TO (CHOOSE I do not believe we are all bo: n,edual. Physical and emotional differences, parental guidance, varyi rig enviroiunents, being in the right place at the right time all play a role in enhancing or limiting individual development. But I do believe every man or woman, if given the opportunity and encouragement to recognize his or lter potential regardless of background. leas the freedom to choose in our world.,Will an individual be a taker or a giver In life? Will that person be satisfied merel} to exist or seek meaningful purpose? Will he or she dare to dream the impossible dream'? I believe each person is created as a steward of his or her own destiny with a great power for specific purpose; to sllare with others, through service, a reverence for life in a spirit of love. Hugh O'Brian 9 Foutider 5r- P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 April 17, 2000 Cariann Ramirez 78-655 Sanita Drive La Quinta, CA 92253 Dear Cariann: (760) 7 7 7 - 7 0 0 0 (TDD) (760) 777- 1 227 On behalf of the City of La Quinta and the Community Services Commission, I would like to take this opportunity to thank you for your time in attending the Youth Workshop held on April 12, 2000. Your input regarding the development of our community was extremely valuable. The Community Services Commission meeting the second Monday of each month at 7:00 p.m, at the La Quinta City Hall. The items that were discussed at the youth workshop are subjects that can be brought before the Community Services Commission during the Public Comment section of the meeting. Please continue to stay involved in the community, and attend a Community Services Commission meeting when you have a topic you would like to bring forward. Should you have questions regarding the Community Services Commission or the programs that the City of La Quinta offers, please contact the Community Services Department at 777-7090. Again, thank you for your time and input. Sincerely, G Victoria St. Johns Chairpersons Community Services Commission V u. J� P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 April 20, 2000 Cariann Rarnirez 78-655 Sanita Drive La Quinta, C'A 92253 Dear Cariann: *.a �IIr�Iee r (760) 777-7000 (TDD) (760) 777-1 `?27 What a Brea? meeting we had on April 12, 2000. 1 would like to thank each of you for attending and participating. There were many fine ideas brought forth, along with some suggestions for implementing these ideas. As the Community Services Commission and City Staff review and discuss the meeting and prepare a report for the City Council, they will be refining and defining what was discussed and suggested. 1 am sure the City Council will be very interested in your ideas. Again, I would like to thank you for your enthusiasm, interest and time by participating in this forum. 1, for one, enjoyed being and interacting with you. Sincerely, Terry Henderson Council Member TH-wwl yam y( Doo D v Drn D� D+� Dw D►� D z Er D� a a a a a' CI) o c 0 CD -. CD m rn c� .. `D con con con con con °' C Cr ° a Ca co . to N N cn N cn cn o cn cn 'o.• o o � -N a. cn cn to `�s — o ^' c� a kJ m a: a •c or • w CD jSr N�=' !'% r CD CD 0 �� o C r � C� pry o (n c o t7 o �• 1 o m W v cr o — cn m j. Apr+......_ --- - ty of La Quinta, Community Services Department .y 1Box 1504 qOinta, CA 92253 77-7090 1760-777-1231 fr C tv�`of La Ouinta ��yg3 arY of o i i� ' O�FRT V1Nb��`� r.•')3 7� Mini-bio: Muriel Bower Taitt La Quinta Resident since July 1993 Community Service ➢ Member of Friends of the La Quinta Senior Center Board of Directors for two terms, from 1994-98. Served as Secretary on that board. ➢ Is a Docent and has been for several years at La Quinta Historical Society. Sport of Fencing Fenced competitively from 1934 to 1951 Twice Pacific Coast Women's Foil Champion (1942 and 1950) Ranked Third Nationally in Women's Foil (1951) Named to 1952 Olympic squad but had to quit competing due to traffic accident Coached Fencing at USC from 1951-1961. and Cal State Northridge from 1961-1981. ➢ Never had a losing season. ➢ Had several men fencers who placed in the top four at NCAA National Championships. ➢ Had one woman fencer who placed second in the first NCAA women's Championships. ➢ First women in to attain Fencing Master's degree from U.S. Academy of Arms(1970) Offices held: ➢ Several times was chairman of Men's Western Intercollegiate Fencing Conference, and was Secretary -Treasurer for many years. ➢ Served as Commissioner of that conference from 1982 — 1986. ➢ Appointed member of the NCAA Fencing Rules Committee ➢ Chairwoman of NCAA Men's Fencing Committee for five years during which time she was also Chairwoman in charge of presiding at the NCAA Men's National Championships. ➢ Chairwoman of the first NCAA Women's Fencing Committee and presided over the first Women's National Championship. ➢ Member of Committee to write NCAA Rules Manual, editor of manual and oversaw publishing of the manual. ➢ Chairwoman of U.S. World University Games Fencing Committee, sponsored by the U.S. State Dept. Etcetera ➢ Author of textbook: Foil Fencing, first published in 1966, now in 8tn edition. ➢ 1964 Olympic Games in Tokyo, was Administrative assistant to President of International Fencing Federation who presided over Fencing events. ➢ 1973 was Manager of Women's Fencing team at World University Games in Moscow, USSR. ➢ 1984 appointed to Protocol at Los Angeles Olympic Fencing events. ➢ 1984 named to Athletic Hall of Fame at Cal -State Northridge. 480 � 1' ti G�� OF � AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: August 5, 2003 BUSINESS SESSION: ITEM TITLE: Consideration of an Ordinance Amending the Redevelopment Plan for Project Area No. 1 Pursuant to Senate Bill 211 as Codified in Health and Safety Code Section 33333.6 (e) (2) RECOMMENDATION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Move to read Ordinance by number and title only and waive further reading. Introduce Ordinance on first reading to amend the Redevelopment Plan for Project Area No. 1 pursuant to Senate Bill 211 as codified in Health and Safety Code Section 33333.6(e)(2). FISCAL IMPLICATIONS: None. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: As currently provided in the Redevelopment Plan for Project Area No. 1, the Agency is prohibited after January 1, 2004 from establishing loans, advances and indebtedness (i.e., to incur debt) with respect to Project Area No. 1, even though the Redevelopment Plan will remain in existence until December 2023 and the Agency is authorized to receive tax increment until December 2033 if it has established sufficient debt. Adoption of the proposed Ordinance deletes that January 1, 2004 time limit in the Redevelopment Plan for Project Area No. 1, and thus would allow the Agency to incur debt obligations throughout the life of the Redevelopment Plan to fund redevelopment activities in Project Area No. 1. The California Community Redevelopment Law provides that redevelopment agencies may only receive tax increment revenue if it has bond, loan, contractual, or other indebtedness (i.e., the Agency is eligible to receive tax increment for the purpose of repaying the indebtedness it has incurred). In 1994 the State Legislature adopted AB 1290, which required redevelopment agencies to confirm their redevelopment plans to include a time limit within which the redevelopment agency could incur indebtedness to be repaid from future tax increment revenue. AB 1290 imposed the time limit of 20 years from the date of adoption of the redevelopment plan, or January 1, 2004, whichever is later, for establishing indebtedness. For the Redevelopment Plan for Project Area No. 1, the 20-year period runs from December 1983 to December 2003, and so the time deadline for the Agency to establish indebtedness for Project Area No. 1 is January 1, 2004. In 2001, the Legislature adopted SB 211, effective January 1, 2002, which amended the California Community Redevelopment Law to allow the time limit on establishing indebtedness to be deleted by adoption of an ordinance by the legislative body. Thus, redevelopment agencies, if the legislative body adopts a SB 211 ordinance, may incur indebtedness during the full term of a redevelopment project. The term of the Redevelopment Plan for Project Area No. 1 runs until December 2023, and the Agency is permitted to receive tax increment until December 2033 (if the Agency has established sufficient debt for which it needs tax increment as the source for repayment). Note that the maximum total amount of tax increment the Agency may receive over the life of the Redevelopment Plan for the Project Area No .1, as stated in the Plan, remains in place and is not affected by the ordinance. The attached "SB 211 ordinance" amends the Redevelopment Plan for Project Area No. 1 to delete the time limit on incurring indebtedness. Per SB 211, the ordinance may be considered by the City Council without undertaking the formal redevelopment plan amendment process, holding a public hearing, or complying with the California Environmental Quality Act. By adopting this ordinance, the Agency would be allowed, beyond the current January 1, 2004, deadline, to incur indebtedness (through issuance of bonds, by contractual obligations, or otherwise) to be repaid from future tax increment revenue. It should be noted that the Agency could only incur debt obligations that it has the financial capacity to repay, and that repayment must be made by the December 2033 date, after which the Agency is no longer eligible to receive tax increment. $AW 0) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Move to read Ordinance by number and title only and waive further reading. Introduce Ordinance on first reading to amend the Redevelopment Plan for Project Area No. 1 pursuant to Senate Bill 211 as codified in Health and Safety Code Section 33333.6(e)(2); or 2. Do not approve an Ordinance of the City Council of the City of La Quinta Amending the Redevelopment Plan for Project Area No. 1 Pursuant to Senate Bill 211 as Codified in Health and Safety Code Section 33333.6 (e)(2); or 3. Provide staff with alternative direction. Respectfully submitted, 1A /05-1 %( J rry D. HermanI.." Community Development irector Approved for submission by: Thomas P. Genovese, City Manager 43,1 3 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA AMENDING THE REDEVELOPMENT PLAN FOR PROJECT AREA NO. 1 PURSUANT TO SENATE BILL 211 AS CODIFIED IN HEALTH AND SAFETY CODE SECTION 33333.6(e)(2) THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES ORDAIN AS FOLLOWS: SECTION 1. The Redevelopment Plan for Project Area No. 1 (hereinafter, the "Plan") is hereby amended to delete from the Plan any and all time limits stated in the Plan that purport to place on the La Quinta Redevelopment Agency any time deadline on the establishment of loans, advances, and indebtedness with respect to the Plan or Project Area. SECTION 2. The foregoing Amendment to the Plan is effected pursuant to the authority established by Senate Bill 211, effective January 1, 2002, which is codified in pertinent part in Health and Safety Code Section 33333.6(e)(2), which states in pertinent part: "On or after January 1, 2002, a redevelopment plan may be amended by a legislative body by adoption of an ordinance to eliminate the time limit on the establishment of loans, advances, and indebtedness required by this section prior to January 1, 2002. In adopting this ordinance, neither the legislative body nor the agency is required to comply with [Health and Safety Code] Section 33354.6 or Article 12 (commencing with Section 33450) or any other provision of this part relating to the amendment of redevelopment plans, except that the agency shall make the payment to affected taxing agencies required by [Health and Safety Code] Section 33607.7." SECTION 3. Except as amended hereby, the Plan shall remain in full force and effect according to its terms. SECTION 4. All required proceedings and considerations precedent to the adoption of this Ordinance have been regularly taken in accordance with applicable law. SECTION 5. The City Manager shall notify the appropriate public entities of the adoption of this Ordinance. SECTION 6. The City Clerk is authorized and directed to publish this Ordinance or a summary thereof in the manner provided by law and in accordance with procedures normally taken. 2 Ordinance No. Redevelopment Project Area No. 1 Amendment Adopted: August 5, 2003 PASSED, APPROVED, and ADOPTED this day of 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta ATTEST: JUNE S. GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California G:\WPDOCS\Ordinances\ProjAreallo 1 Amd.doc 4g LOU OF COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Adoption of a Resolution of the City Council of La Quinta, California, Approving the Issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds -Faxable Series 2003 and Making Certain Determinations [Relating Thereto RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council of La Quinta, California, approving the issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds Taxable Series 2003 and making certain determinations relating thereto. FISCAL IMPLICATIONS: Bond issuance costs will be paid for from bond proceeds. A taxable Capital Improvement Project fund will be established in RDA Project Area No. 1 to track the expending of taxable bond proceeds. CITY CHARTER IMPLICATIONS: None. BACKGROUND AND OVERVIEW: When considering the business plan for SilverRock Ranch, the La Quinta Redevelopment Agency Board directed staff to structure and sell taxable Project Area No. 1 tax allocation bonds. This was to afford the Agency the greatest flexibility when structuring land sales, development, and golf operations transactions with the private sector. The Agency Board desires to offer preferred tee times to attract resort and hotel enterprises to La Quinta, to secure a golf tournament, and to have the greatest flexibility when structuring sale or lease transactions for the disposition of the resort, casitas and retail designated sites. Federal and state statutes provide that a redevelopment agency may sell tax-exempt and taxable bonds to raise capital. Tax-exempt bonds are used to fund activities that serve a public purpose and benefit governmental agencies such as: building flood control channels, streets, parks and public buildings; funding affordable housing projects and 4136 programs; or transferring property at zero value to facilitate redevelopment. The interest earnings that bondholders receive from tax-exempt bonds are exempt from both Federal and State income tax liabilities. Taxable bonds are used when the proceeds benefit private, non -government activities such as: selling or leasing property to private or non- governmental (non-profit organizations fit the latter category) entities at fair market value; offering preferred use of a publicly -owned facility to private or non -governmental entities that will profit from using the property; and permitting private or non -governmental entities to run profit generating operations within a publicly -owned facility. The interest earnings that bondholders receive from taxable bonds are taxed at both the Federal and State level. In order to provide the Agency with the greatest flexibility when structuring private activity transactions involving SilverRock Ranch, the Agency must use taxable bond proceeds to fund some or all of the land costs, and the planning, engineering and site development activities for the private activity use areas. The Agency's Bond Team has prepared revenue projections and identified that Project Area No. 1 has the capacity to issue up to $30.0 million of taxable tax allocation bonds while reserving at least $1.0 million of tax increment revenue, after all bond debt service payments, for on -going operations costs. The Agency Board has an agenda item seeking approval for the sale of up to $30.0 million of taxable Project Area No. 1 tax allocation bonds and requests that the La Quinta City Council consider the attached Resolution that: • Approves the issuance of up to $30.0 million of tax allocation bonds to aid in financing redevelopment activities in Project Area No. 1; and • Authorizes the City Manager and Finance Director and other City staff members who have responsibility for the Agency's affairs to execute the documents and certificates necessary to facilitate the bond sale. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council of La Quinta, California, approving the issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Taxable Series 2003 and making certain determinations relating thereto; or 2. Do not adopt a Resolution of the City Council of La Quinta, California, approving the issuance by the La Quinta Redevelopment Agency of its La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Taxable Series 2003 and making certain determinations relating thereto; or 2 3. Provide staff with alternative direction. Respectfully submitted, Approved for submission by: Thomas P. Genovese, City Manager 3 493 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE ISSUANCE BY THE LA QUINTA REDEVELOPMENT AGENCY OF ITS LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1, TAX ALLOCATION BONDS, TAXABLE SERIES 2003 AND MAKING CERTAIN DETERMINATIONS RELATING THERETO WHEREAS, the La Quinta Redevelopment Agency (the " Agency"), is a redevelopment agency duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law (Part 1 of Division 24, commencing with Section 33000 of the Health and Safety Code of the State of California) and the powers of the Agency include the power to issue bonds for any of its corporate purposes; and WHEREAS, a Redevelopment Plan known as the " La Quinta Redevelopment Agency, La Quinta Redevelopment Project Area No. 1 " has been adopted and approved by Ordinance No. 43 of the City of La Quinta (the " City"), which became effective on December 29, 1983 and all requirements of law for and precedent to the adoption and approval of said Redevelopment Plan have been duly complied with; and WHEREAS, the Agency has approved in substantial form its Resolution entitled: RESOLUTION OF THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF TAX ALLOCATION BONDS OF SAID AGENCY IN A PRINCIPAL AMOUNT OF NOT TO EXCEED THIRYT MILLION DOLLARS ($30,000,000) TO FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT PROJECT KNOWN AS THE LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 AND APPROVING CERTAIN DOCUMENTS AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH WHEREAS, under and pursuant to the above Resolution, the Agency will authorize the issuance and sale of not to exceed $30,000,000 principal amount of its " La Quinta Redevelopment Agency, La Quinta Redevelopment Project Area No. 1, Tax Allocation Bonds, Taxable Series 2003 " (the " Bonds"); NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AS FOLLOWS: 0 439 Section 1 . Approval of Issuance of Bonds. The issuance of a principal amount not to exceed $30,000,000 of Bonds in order to aid in the financing of the La Quinta Redevelopment Project Area No. 1 and for other purposes related thereto, all of which constitute a "redevelopment activity," as such term is defined in Health and Safety Code Section 33678, is hereby authorized and approved pursuant to Health and Safety Code Section 33640. Section 2. Authorization of Officers. The City Manager, the Assistant City Manager, and the Finance Director of the City, and the other officers and members of staff having responsibility for the affairs of the Agency, are hereby authorized to execute such documents and certificates determined by Bond Counsel as necessary to assist the Agency in the issuance of the Bonds. Section 3. Effective Date. This Resolution shall take effect upon adoption. PASSED, APPROVED, and ADOPTED this 5th day of August, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Don Adolph, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 4,0 CLERK'S CERTIFICATE STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by said Council at a regular meeting of said Council held on the 5th day of August, 2003. AYES: NOES: ABSENT: ABSTAIN: JUNE S. GREEK, City Clerk City of La Quinta, California STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE )ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. of the City and that the Resolution was adopted at the time and by the vote stated on the above certificate, and has not been amended or repealed. DATED: , 2003 JUNE S. GREEK, City Clerk City of La Quinta, California I 41 SepCt/ OF TtjF COUNCIL/RDA MEETING DATE: AGENDA CATEGORY: ITEM TITLE: BUSINESS SESSION: CONSENT CALENDAR: Consideration of Adoption of a Resolution to Increase the Compensation of the Planning Commissioners STUDY SESSION: and Appropriate the Necessary Funds PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: The proposed action will increase the Planning Commissioners' compensation by $25.00 to $100 per meeting. The monthly maximum compensation will increase to $200. The additional annual impact would be $3,000 which would be funded from General Fund Unallocated Reserves 101-000-300-290. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: City Ordinance 2.06.050 permits the City Council to set compensation levels for members of City Boards, Commissions and Committees. The last action by the City Council to adjust the Planning Commissioners' compensation was in December 1998. Since that time, the number of issues considered by the Planning Commission has significantly increased. The proposed Resolution will increase the Planning Commissioners' compensation to $100 per meeting with a monthly maximum of $200. FINDINGS AND ALTERNATIVES: 9� The alternatives available to the City Council include: 1 . Adopt a Resolution increasing the compensation of the Planning Commissioners and Appropriate $3,000 from General Fund Unallocated Reserves; or 2. Do not adopt a Resolution increasing the compensation of the Planning Commissioners; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant City Manager Approved for submission by: Thomas P. Genovese, City Manager 2 491 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, TO INCREASE THE COMPENSATION OF THE PLANNING COMMISSIONERS WHEREAS, the City Council has set the compensation level for City Boards, Commissions and Committees as indicated in the La Quinta Charter and Municipal Code Section 2.06.050. WHEREAS, the City Council wishes to increase the compensation of the Planning Commissioners. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: The City Council hereby increases the compensation of the Planning Commissioners for meeting attendance by $25.00 per meeting to $100.00, with a monthly maximum compensation of $200. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5`" day of August, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 494 3 Resolution No. 2003- Planning Commissioners' Compensation Adopted: August 5, 2003 Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 4915 Cl REPORT/INFORMATIONAL ITEM: ff- INVESTMENT ADVISORY BOARD Meeting June 11, 2003 CALL TO ORDER Regular meeting of the La Quinta Investment Advisory Board was called to order at the hour of 5:30 P.M. by Chairman Mahfoud, followed by the Pledge of Allegiance. PRESENT: Chairman Mahfoud, Board Members Moulin, Olander and Lewis ABSENT: None OTHERS PRESENT: John Falconer, Finance Director, Vianka Orrantia, Secretary Tina Nolan, Dick Jones and Cristina Deniel II PUBLIC COMMENT — None III CONFIRMATION OF AGENDA Mr. Falconer advised the Board of several handouts that reference the current Freddie Mac situation and suggested to the Board that this be discussed under Board Member items. IV CONSENT CALENDAR A. Approval of Minutes of Meeting on May 14, 2003 for the Investment Advisory Board. It was discussed by the Board whether or not the meeting minutes should be summarized or verbatim. Board Member Moulin advised the Board that on page 4 of the Minutes, the following paragraph should read: Board Member Moulin stated to the Board that the first concern was the advance to the Developer for the Embassy Suites Hotel, which was not considered by the Treasurer's office. 496 Investment Advisory Board Minutes June 11, 2003 MOTION - It was moved by Board Members Lewis/Olander to approve the Minutes of May 14, 2003 as corrected. Motion carried unanimously. V. BUSINESS SESSION A. Transmittal of Treasury Report for April 2003 In response to Board Member Lewis, Mr. Falconer advised the Board of the current balance, which was a little over $100 million and the overall pooled interest rate, currently a little under 2%. Mr. Falconer also advised the Board that the City has been spending a great deal of the bond proceeds and staff is currently exceeding their benchmark on six month T-Bills rates at 1.17 % with a ninety-two day average maturity. Mr. Falconer also informed the Board that for the month of April there have been no significant transactions or expenditures. In response to Chairman Mahfoud, Mr. Falconer advised the Board that on page 4 of the Treasurer's Report, the next maturity for Freddie Mac will come due on June 30th, which is a Federal Home Loan Discount Note for $5 million. Mr. Falconer also informed the Board that based on the current events in reference to Freddie Mac, he will roll over the discount note at time of maturity. MOTION - It was moved by Board Members Lewis/Olander to review, receive and file the Treasurer's Report for April 2003. Motion carried unanimously. B. Continued Consideration of Fiscal Year 2003/04 Investment Policy Mr. Falconer reviewed the functions of the Board for the current guests in attendance. Mr. Falconer informed the Board that Staff included an Executive Summary report with all changes and/or deletions to the Investment Policy and a red-lined/strikeout version of the actual proposed Investment Policy. Mr. Falconer also included for the Board a copy of the change in the City code to reduce the Investment Advisory Board from seven members to five members. There is also a clause grand - fathering any existing Board members who reside outside of the City 2 4 97 Investment Advisory Board Minutes June 11, 2003 to reapply in the future, however, any future applicants must reside in the City of La Quinta. Kathy Jenson, City Attorney advised the Board that she reviewed all changes to the Investment Policy and that all changes were within the prerogatives of the Board to recommend to City Council for final approval. Tom Genovese, City Manager concurred and agreed with the recommended changes. Board Member Moulin advised Staff that the redlined copy of the Investment Policy should be a redline copy of suggested "current" changes and/or deletions, not of what was redlined last year. Board Member Moulin also advised Staff that the actual "bullet point symbols" were changed and he suggested that that they be changed back to the ones used in previous years. Chairman Mahfoud asked the Board for clarification for an item listed on page one of the table of contents, item number XVII, the word "activity," should have been included in the title so it would read Financial Assets and Investment Activity Not Subject to this Policy. Board concurred. Chairman Mahfoud reviewed the items changed and/or deleted. Board Member Moulin advised the Board that on page nine of the Investment Policy listed under U.S. Government and Related Issues, second bullet point should not be lined out and the third bullet point which was lined out was the draft paragraph to make the difference to the corrected paragraph at the beginning of page ten. Board Member Lewis pointed out that the useful amount is 100% in U.S. Treasuries. Board Member Lewis advised the Board that on page 1 1, first paragraph last sentence, the last half of the sentence has an extra space that needs to be deleted to complete the sentence. Chairman Mahfoud reviewed the changes on page sixteen. Board Member Moulin advised the Board that item seventeen on page sixteen, first sentence should be deleted and the word City should be added to the second sentence which should read: The City's Investment Policy does not apply to the following: The heading for item seventeen should include the word activity and it should read "Financial Assets and Investment Activity Not Subject To." 3 498 Investment Advisory Board Minutes June 11, 2003 Board Member Moulin asked the City Attorney and City Manager if they were in agreement with item seventeen on page sixteen. Ms. Jenson replied to the Board that the paragraph was a good clarification. As an example, the Embassy Suites the loan type was a vehicle used for other purposes, an investment in a different sense, a redevelopment project. Another example, the City's Redevelopment Agency has another program which makes loans to downtown businesses for facade improvements; these types of loans are forgiven if there is full performance. These loans are done pursuant to the redevelopment law and completed in a particular format, which is not an investment in the traditional sense of the word. The clarification within the policy is an excellent clarification. Board Member Moulin stated that he felt this paragraph was necessary due to the fact that it impacted the remainder of funds the City had to investment. As an example, funds that are invested from two to five years, Staff placed $10 million in last year and will only be able to invest $5 million this year due to the current economic situations, monies used for other purposes, which takes away funds that would otherwise be a jurisdiction of the Investment Advisory Board. Ms. Jenson advised the Board that there are situations that happen when another phase of the transaction goes forward, there is other money that needs to be committed to it. Mr. Falconer advised the Board that the only other change to the policy was on page seventeen, first sentence, the number seven needs to be changed to five. In response to Board Member Lewis, Mr. Falconer informed the Board that he was directed to place "conduit financing" in the glossary. Board Member Moulin asked the Board if the language for the Federal Home Loan Bank was changed. Mr. Falconer replied that this had been changed. Motion - It was moved by Board Members Lewis/Moulin to approve the Investment Policy as amended and forward the Policy to the City Council for their consideration. Motion carried unanimously. 4 Investment Advisory Board June 11, 2003 Minutes VI CORRESPONDENCE AND WRITTEN MATERIAL A. Month End Cash Report — May 2003 Mr. Falconer informed the Board that since the report was processed, rates have changed significantly. In response to Board Member Olander, Mr. Falconer advised the Board that he rolled over a T-Bill and the two year rate is the same as six months with a 1 % yield. Mr. Falconer also advised the Board that his strategy is that as investments begin to mature, he will roll them over. Mr. Falconer informed the Board that Staff received the second property tax distribution in May. Typically this is invested in commercial paper. This year the amount received was approximately $13 million, $4 million which will be invested in LAIF and $9 million in Treasury Bills for one month until needed for debt services. Mr. Falconer further stated that he will remain currently with Treasuries for the short term. Discussion ensued amongst the Board regarding the current interest rates. In response to Board Member Olander, Mr. Falconer informed the Board that the Preliminary Budget was distributed to Staff and will be considered by the City Council on Friday, May 13t''. The general fund operating budget has a small deficit, approximately $56,000; for a $21 million general fund budget this is not a large amount. Council's direction to Staff is to always present a balanced budget; Staff has recommended cuts to some programs. Some of the recommended cuts are travel by 17%, estimated claims payable have been cut by $50,000, and some annexation studies will be cut, which is approximately $50,000-$60,000. Even with these cuts there remains a small deficit which Council will discuss at the scheduled meeting. Board Member Moulin commented to the Board how surprised he was at the amount of hotel tax received by the City. Board and Staff discussion ensued regarding the T.O.T. tax received by the City. Noted and Filed 5 491 Investment Advisory Board Minutes June 11, 2003 B. Pooled Investment Board Report — March 2003 and LAIF Forty Sixth Annual Report, Fiscal Year 2001-2002 Mr. Falconer advised the Board that on page three of the Pooled Investment Board Report, listed are the average portfolio balances and annual earnings. The average daily portfolio is approximately $50 billion with the annual earnings dropping. Mr. Falconer also advised the Board that on page eighteen, there is a breakdown of the local agency fund balances. In response to Board Member Olander, Mr. Falconer advised the Board that the State would have to absorb the administrative costs from other funding sources to remain under their budget limitation. Noted and Filed VII BOARD MEMBER ITEMS Chairman Mahfoud advised the Board of the current events taking place with Freddie Mac such as management shake up, ongoing restatement of earnings, (which is not good for the equity market) and criminal investigations. Chairman Mahfoud shared with the Board his concerns and advised the Board that he is currently not comfortable with the events. He also shared with the Board that he felt the Board is reacting to the events, instead of anticipating the market. Board Member Olander advised the Board that the market handled the shake up pretty well. He thought perhaps there would be a reaction in the market the day following the events. Board Member Lewis advised the Board that he felt this was a positive; Freddie Mac's Board took a look at the fact that Senior Management was not cooperating with an internal auditor committee and dismissed management; this was a very proactive stance. Board Member Lewis also advised the Board that he would be more concerned if Staff had invested in the stock of Freddie Mac, as opposed to the bonds themselves, which he does not see that these issues have affected the credit quality of the bonds that Staff is investing in. Board Member Lewis stated that he had no concerns of the rolling over of additional monies. Board Member Olander advised the Board that he saw these events as positive, due to the concerns of the growth of GSE's, growing at 8% to 20% a year. These loans were difficult to audit and keep control of. Board Member Moulin advised the Board that Cel 7 (11 Investment Advisory Board Minutes June 11, 2003 Arthur Anderson had been the prior auditor for Freddie Mac. Price Waterhouse was appointed last year to conduct the audit, and as a result of the audit they concluded that the previous earnings were understated and they were holding back reserves. Board Member Moulin also advised the Board that the Chairman of the Board of Freddie Mac is Shaun O'Malley Mr. O'Malley is a former Chief Executive Officer of Price Waterhouse. This is a perfect opportunity for Mr. O'Malley to associate with his former firm. Apparently, the three executives of Freddie Mac, including Brensel the CEO that used to be the Chief Financial Officer with an accounting background, was not cooperating sufficiently and were resisting the audit committee. The outcome of the management shakeup is positive. It was asked by authorities both of Fannie Mae and Freddie Mac to voluntary disclose certain additional financial information. Fannie Mae complied and Freddie Mac was delinquent in their disclosures. Board Member Olander advised the Board that they are aware of the current problems and felt the Board takes these events under advisement and felt they were doing everything that they could do. Chairman Mahfoud asked Staff when the next Freddie Mac investment matured. Mr. Falconer replied that there was one at $5 million due to mature June 30th. The current limit is currently at $5 million. Mr. Falconer advised the Board that he continues to rollover investments due to the current rates. The Board ensued discussion about the current events and economic market. VIII ADJOURNMENT MOTION - It was moved by Board Members Lewis/Moulin to adjourn the meeting at 6:35 p.m. Motion carried unanimously. S mitted by Vianka Orrantia Secretary 7 501 DEPARTMENT REPORT: 3 - A AUGUST 5 AUGUST 19 SEPTEMBER 2 SEPTEMBER 7-9 SEPTEMBER 16 OCTOBER 7 OCTOBER 21 NOVEMBER 4 NOVEMBER 18 CITY COUNCIL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING - CANCELLED LEAGUE OF CITIES ANNUAL CONFERENCE CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 5-1 DEPARTMENT REPORT: _3-Z3 August 2003 La Quinta City Council Monthly Planner 1 2 3 4 5 6 T 8 g 2:00 PM City Council 10:00 AM ALRC Meeting 10 11 12 13 14 15 16 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 6:00 PM League- Abate. -Perkins Henderson Henderson 7:00 PM Planning Commission 17 18 19 20 21 22 23 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 24 25 26 27 28 29 30 12:00 PM Sunline-Adolph 9:00 AM LAFCO- 4:00 PM ORRA Airp- Henderson Osborne 31 S M TJ W T F S September S MT W T F S 1 V 3 4 5 1 2 3 4-5-6 6 7 8 9 10 11 12 7 8 9 10 11 12 13 13 14 15 16 17 18 19 14 15 16 17 18 19 20 20 21 22 23 24 25 26 21 22 23 24 25 26 27 27 28 29 30 31 28 29 30 Printed by Calendar Creator Plus on 7/22/2003 September 2003 La Quinta City Council Monthly Planner 1 2 3 4 5 6 Labor Day (CITY HALL 2:00 PM City Council Meeting - CANCELLED 10:00 AM ALRC 12:00 PM Mayors Lunch 9:00 AM - 4:00 PM CLOSED) SJSR Ntl. Monument - Henderson 7 8 9 10 11 12 13 7:30 AM CVEP-Adolph 10:00 AM Pub. Sfty- 7:00 PM Mosquito Abate. -Perkins 9:00 AM RCTC- Henderson _ Patriot Day Perkins 7:00 PM Planning 5:30 PM Investment 12:00 PM Transp.- Commission Advisory Board 12:00 PM EnergylEnvi- Perkins Sniff 3:00 PM Mtns. Con -Sniff 7:00 PM Cultural Arts 6:00 PM League- Commission Henderson 7:00 PM Com. Serv. Comm. League Annual ,onference 14 15 16 17 18 19 20 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 21 22 23 24 25 26 27 14 12:00 PM CVAG Human/ 9:00 AM LAFCO- 1 Comm -Osborne Henderson 1st Day of Autumn 12:00 PM Sunline-Adolph 7:00 PM Planning 4:00 PM DRRA Airp- Osborne Commission 28 29 30 6:00 PM CVAG-Exec Com-Adolph August S _ M T T F S S M T W T F S 1--_2 _ _ 1 2 3 _4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 17 18 19 20 21 22 12 13 14 15 16 17 18 23 24 25 26 27 28 29 30 19 20 21 22 23 24 25 31 26 27 28 29 30 31 Printed by Calendar Creator Plus on 7/16/2003 504 October 2003 La Quinta City Council Monthly Planner 1 2 3 4 10:00 AM ALRC September r S M T W T F S F S 1 2 3 4 5 6 7 8 9 10 11 12 13 7 8 14 15 16 17 18 19 20 3 14 15 L421 21 22 23 24 25 26 27 0 21 22 7 28 2928 29 30 5 6 7 8 9 10 11 2:00 PM City Council 9:00 AM RCTC- 12:00 PM Energy/Envi- Meeting Henderson Sniff 5:30 PM Investment 7:00 PM Cultural Arts Advisory Board Commission 12 13 14 15 16 17 18 7:30 AM CVEP-Adolph 10:00 AM Pub. Sfty- 7:00 PM Mosquito Abate. -Perkins 3:00 PM Historic Preser- vation Commission Perkins 7:00 PM Planning Columbus Day 12:00 PM Transp.- Perkins Commission 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 19 20 21 22 23 24 25 9:00 AM CVA-Henderson 12:00 PM CVAG Human/ 9:00 AM LAFCO- 2:00 PM City Council Comm -Osborne Henderson Meeting 12:00 PM Sunline-Adolph 4:00 PM DRRA Airp- Osborne 26 27 28 29�1 30 31 Daylight ' 2 Savings 3 Time Ends 6:00 PM CVAG-Exec Com-Adolph 7:00 PM Planning Commission Halloween r_ n r�► Printed by Calendar Creator Plus on 7/16/2003 _U77 Tj La��r, 0 Sep 4 OF T'9 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Public Hearing to Adopt a Resolution Granting a Third One -Year Extension of Time for Tentative Tract 29053, a Subdivision of 103 Single - Family Lots on 33 + Acres, Northwest of the Intersection of Jefferson Street and Avenue 50 Applicant: Trans West Housing, Inc. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting Extension #3 to Tentative Tract 29053, subject to the Findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Environmental Considerations A Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-375 was certified by the City Council on June 1, 1999, for Tentative Tract Map 29053, General Plan Amendment 98-060, Zone Change 98-060, Specific Plan 98-034 and Parcel Map 29052 in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21166. 506 Zoning: General Plan Designation: Surrounding Zoning And Land Uses: Property History RL (Low Density Residential) LDR (Low Density Residential, up to 4 d.u./ac) NORTH: RL / golf course under construction in Rancho La Quinta Country Club SOUTH: TC (Tourist Commercial) / Palmilla project EAST: CC and Commercial / SP 98-034 (commercial site) / and shopping center and vacant land in the City of Indio WEST: RL / residential subdivision under construction The property, northwest of the intersection of Jefferson Street and Avenue 50, has been graded, with construction of the first phase just beginning (Attachment 1). Adjacent to the south and east of the property is a vacant commercial site approved for a shopping center under Specific Plan 98-034. This applicant recently purchased the property from La Quinta Jefferson Fifty, who previously purchased the property from Lundin Development, the original subdivider. Trans West Housing is also developing the land to the west and has constructed other projects in the city. The City Council approved this Tentative Tract Map for 103 single-family lots on June 1, 1999. At the same time, a General Plan Amendment and Zone Change from Community Commercial to Low Density Residential was approved to allow this tract map. The first phase, consisting of 43 residential lots and the retention and water well site, has been recorded. Construction of the models has begun. One-year time extensions were approved by the City Council on May 15, 2001, and July 16, 2002, for this Tentative Tract Map. Time Extension Request Proposed is the third and last one-year extension of time to record the final tract map. The Tentative Tract has 103 single-amily lots varying from 7,704 to 11,857 square feet (average 9,009 square feet) at a density of 3.1 dwelling units per acre. The majority of lots are 80 feet wide and a minimum of 105 feet deep. Other miscellaneous lots will be created for the private streets, and common area landscaping, including 20-foot deep lots adjacent to Avenue 50 and Jefferson Street. The tract has unsignalized partial street access from Jefferson Street, with a full access signal on Avenue 50. Streets are to be private and gated at Jefferson Street and Avenue 50. A 3.9-acre irregularly shaped retention basin lot and .5-acre Coachella 0n �`9 �50 Valley Water District well site lot are shown at the southeast corner of the site adjacent to an approved shopping center. Staff Comments This will be the last time extension permitted for this tentative tract map. The Public Works Department is recommending an amendment to Condition 46.A.2 changing the meandering sidewalk width on Avenue 50 from 6-feet to 8-feet and clarifying the design requirements for the sidewalk. Additionally, Condition 56 has been clarified to ensure that the Public Works and Community Development Departments approve the landscaping plans for the tract. Condition 66 is being removed since the required Fringe -toed lizard mitigation fee has been paid. Public Notice This request was advertised in the Desert Sun newspaper on July 25, 2003, and mailed to all property owners within 500 feet around the project boundaries. To date, no correspondence has been received. Any comments received will be handed out at the meeting. Public Agency Review The request was sent out for comments, with any pertinent comments received incorporated into the Conditions of Approval. Planning Commission Action The Planning Commission reviewed this request at their meeting of July, 8, 2003, and without discussion, adopted Resolution 2003-050, recommending approval of the request (Attachment 2). FINDINGS AND ALTERNATIVES: The Findings to approve this request can be made as noted in the attached City Council Resolution. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving Extension #3 for Tentative Tract 29053, subject to the Findings and Conditions of Approval; or 2. Do not approve a Resolution of the City Council approving an extension of time for Tentative Tract 29053; or 3 508 3. Provide staff with alternative direction. Respectfully submitted, L- le�"a Jerry Herman, Community Dev pme Director Approved for submission by: 2 Thomas P. Genovese, City Manager Attachments: 1 . Location map 2. Planning Commission minutes for the meeting of July 81 2003 3. Tentative Tract Map Exhibit 4 509 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA GRANTING A THIRD ONE-YEAR EXTENSION OF TIME FOR A TENTATIVE TRACT MAP ALLOWING 103 SINGLE-FAMILY LOTS ON 33 NET ACRES CASE NO.: TRACT 29053, EXTENSION #3 TRANS WEST HOUSING, INC WHEREAS, the City Council of the City of La Quinta, California, did on the 5" day of August, 2003, hold a duly noticed Public Hearing to consider the request of Trans West Housing, Inc., for approval of a third one-year extension of time for a Tentative Tract Map that creates 103 single-family lots (34 lots recorded) and miscellaneous lots on 33 net acres in the RL Low Density Residential Zone, located northwest of the intersection of Jefferson Street and Avenue 50, more particularly described as: Portions of Section 32, T5S, R7E, SBBM WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 8T" day of July, 2003, hold a duly noticed Public Hearing to consider the request and adopted Planning Commission Resolution 2003-050, recommending approval of the request; and, WHEREAS, the City Council of the City of La Quinta, California, did on the 1 ST day of June, 1999, approve the Tentative Tract Map, and on the 15T" day of May, 2001, and the 16T" day of July, 2002, approve one- year extensions of time for this Tentative Tract Map, subject to conditions; and, WHEREAS, said Tentative Tract Map has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 98-375 was certified by the City Council on June 1, 1999, for Tentative Tract Map 29053, General Plan Amendment 98-060, Zone Change 98-060, Specific Plan 98-034 and Parcel Map 29052 in compliance with the requirements of the California Environmental Quality Act of 1970, as amended. This request is in conformance with that approval and no changed circumstances or conditions exist which would trigger the preparation of subsequent environmental review pursuant to Public Resources Code Section 21 166; and, P:\stan\tt 29053 ext #3 cc res.doc Resolution No. 2003- Tentative Tract 29053, Extension #3 — Trans West Housing Adopted: WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings of approval to justify approval of said extension to the Tentative Tract Map: 1. The map is consistent with the General Plan in that the lots are designated and to be used for Low Density Residential use. The development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. 2. The design and proposed improvements of the map is consistent with the General Plan in that the development and improvements of the lots will comply with applicable development standards regarding setbacks, height restrictions, density, grading, access, streets, etc. 3. The design of the subdivision and improvements are not likely to cause environmental damage or substantially and avoidably injure fish, or wildlife, or cause serious public health problems since mitigation is required by the Mitigated Negative Declaration (EA 98-375), including noise mitigation adjacent to Jefferson Street and Avenue 50. This will be provided by berming, lowering of the adjacent residential pads, and construction of garden and retaining walls. 4. The design of the map or types of improvements is not likely to cause serious public health problems because the development of the land will require compliance with all health related requirements including provisions for sewers and water. 5. The design of the map will not conflict with easements acquired by the public at large, for access through, or use of, property within the Map since none presently exist and new easements as needed will be provided and recorded. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and constitute the findings of the City Council in this case; all Resolution No. 2003- Tentative Tract 29053, Extension #3 — Trans West Housing Adopted: 2. That it does approve a third one-year extension of time for Tentative Tract Map 29053 for the reasons set forth in this Resolution and subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5T" day of August, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California �512 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: C,FNFRAL 1. The subdivider agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the subdivider of any claim, action or proceeding and shall cooperate fully in the defense. 2. Tentative Tract Map 29053 shall comply with the requirements and standards of § § 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, or approval of the final map by the City Council, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) The applicant is responsible for clearances from those jurisdictions. improvement plans, applicant shall obtaining City approval of the plans. any requirements of the permits or If the requirements include approval of furnish proof of said approvals prior to The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit. For projects requiring project -specific NPDES construction permits, the applicant shall submit a copy of the Notice of Intent received from the CWQCB prior to issuance of a grading or site �1 �J3 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: construction permit. The applicant shall ensure that the required Storm Water Pollution Protection Plan is available for inspection at the project site. 4. The applicant shall comply with the terms and requirements of the infrastructure fee program in effect at the time of issuance of building permits. PROPERTY RIGHTS 5. Prior to approval of a final map, the applicant shall acquire or confer easements and other property rights required of the tentative map or otherwise necessary for construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction, and reconstruction of essential improvements. 6. The applicant shall dedicate or grant public and private street right of way and utility easements in conformance with the City's General Plan, Municipal Code, applicable specific plans, and as required by the City Engineer. 7. Right of way dedications required of this development include: a. Jefferson Street - 60-foot half of a 120-foot right of way. In addition, the owner shall make an irrevocable offer to grant an additional 17 feet of right of way, (not to exceed 250 feet in length), for future southbound turn lanes at the Avenue 50 intersection. b. Avenue 50 - 50-foot half of a 100-foot right of way C. Interior Collector Street - 41 feet undivided, 67 feet for divided sections. d. Other interior Street Lots - 37 feet plus additional for turn knuckle. e. Culs de sac radii - 38.5 feet. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 514 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: If the City Engineer determines that access rights to proposed street rights of way shown on the tentative map are necessary prior to approval of final maps dedicating the rights of way, the applicant shall grant interim easements to those areas within 60 days of written request by the City. 8. The applicant shall dedicate ten -foot public utility easements contiguous with and along both sides of all private streets. The easements may be reduced to five feet with the concurrence of IID. 9. The applicant shall create perimeter setbacks along public rights of way as follows (listed setback depth is the average depth if meandering wall design is approved): a. Jefferson Street - 20 feet b. Avenue 50 - 20 feet The setback requirement applies to all frontage including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall dedicate blanket easements for those purposes. 10. The applicant shall dedicate easements necessary for placement of and access to utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas. 11. The applicant shall vacate abutter's rights of access to public streets and properties from all frontage along the streets and properties except access points shown on the approved tentative map. 12. The applicant shall furnish proof of easements or written permission, as appropriate, from owners of any abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments are to occur. 13. If the applicant proposes vacation or abandonment of any existing rights of way or access easements which will diminish access rights to any properties owned by others, the applicant shall provide approved alternate rights of RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION 43 TRANS WEST HOUSING, INC. ADOPTED: way or access easements to those properties or notarized letters of consent from the property owners. 14. The applicant shall cause no easements to be granted or recorded over any portion of this property between the date of approval by the City Council and the date of recording of any final map(s) covering the same portion of the property unless such easements are approved by the City Engineer. FINAL MAP(S) AND PARCEL MAP(S) 15. Prior to approval of a final map, the applicant shall furnish accurate AutoCad files of the complete map, as approved by the City's map checker, on storage media and in a program format acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. If the map was not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the map. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor," and "architect" refer to persons currently certified or licensed to practice their respective professions in the State of California. 16. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and landscape architects, as appropriate. Plans shall be submitted on 24" x 36" media in the categories of "Rough Grading," "Precise Grading," "Streets & Drainage," and "Landscaping." All plans except precise grading plans shall have signature blocks for the City Engineer. Precise grading plans shall have signature blocks for Community Development Director and the Building Official. Plans are not approved for construction until they are signed. Plans for improvements not listed above shall be in formats approved by the City Engineer. 17. The City may maintain standard plans, details and/or construction notes for elements of construction. For a fee established by City resolution, the applicant may acquire standard plan and/or detail sheets from the City. RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 18. When final plans are approved by the City, the applicant shall furnish accurate AutoCad files of the complete, approved plans on storage media acceptable to the City Engineer. The files shall utilize standard AutoCad menu items so they may be fully retrieved into a basic AutoCad program. At the completion of construction and prior to final acceptance of improvements, the applicant shall update the files to reflect as -constructed conditions. If the plans were not produced in AutoCad or a file format which can be converted to AutoCad, the City Engineer may accept raster -image files of the plans. IMPROVEMENT AGREEMENT 19. Depending on the timing of development of the parcels created by this map and the status of off -site improvements at that time, the subdivider may be required to construct improvements, to reimburse the City or others for the cost of the improvements, to secure the cost of the improvements for future construction by others, or a combination of these methods. 20. The applicant shall construct improvements and/or satisfy obligations, or furnish an executed, secured agreement to construct improvements and/or satisfy obligations required by the City prior to approval of a final map or parcel map or issuance of a certificate of compliance for a waived parcel map. For secured agreements, security provided, and the release thereof, shall conform with Chapter 13, LQMC. Improvements to be made or agreed to shall include removal of any existing structures or obstructions which are not part of the proposed improvements. 21. If improvements are secured, the applicant shall provide estimates of improvement costs for checking and approval by the City Engineer. Estimates shall comply with the schedule of unit costs adopted by City resolution or ordinance. For items not listed in the City's schedule, estimates shall meet the approval of the City Engineer. Estimates for utilities and other improvements under the jurisdiction of other agencies shall be approved by those agencies. Security is not required for telephone, gas, or T.V. cable improvements. However, development -wide improvements shall not be agendized for final acceptance until the City 517 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: receives confirmation from the telephone authority that the applicant has met all requirements for telephone service to lots within the development. 22. If improvements are phased with multiple final maps or other administrative approvals (e.g., a Site Development Permit), off -site improvements and common improvements (e.g., retention basins, perimeter walls & landscaping, gates) shall be constructed or secured prior to approval of the first phase unless otherwise approved by the City Engineer. Improvements and obligations required of each phase shall be completed and satisfied prior to completion of homes or occupancy of permanent buildings within the phase and subsequent phases unless a construction phasing plan is approved by the City Engineer. 23. If the applicant fails to construct improvements or satisfy obligations in a timely manner or as specified in an approved phasing plan or in an improvement agreement, the City shall have the right to halt issuance of building permits or final building inspections, withhold other approvals related to the development of the project or call upon the surety to complete the improvements. 24. The applicant's obligations for portions of the required improvements may, at the City's option, be satisfied by participation in a major thoroughfare improvement program if this development becomes subject to such a program. r,Rnr)iNr, 25. This development shall comply with Chapter 8.11 of the LQMC (Flood Hazard Regulations). If any portion of any proposed building lot in the development is located within or immediately adjacent to a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all building pads, including basement and garage areas, are above the level of the project flood. Prior to issuance of building permits for lots which are so located, the applicant shall receive Conditional Letters of Map Revision based on Fill (CLOMR/F) from FEMA. Prior to final acceptance by the City of subdivision improvements, the applicant shall have received final LOMR/Fs for all such lots. 26. The applicant shall furnish a preliminary geotechnical ("soils") report and a grading plan prepared by a qualified engineer. The grading plan shall 518 conform with the recommendations of the soils report and be certified as RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: adequate by a soils engineer or engineering geologist. The plan must be approved by the City Engineer prior to issuance of a grading permit. A statement shall appear on final maps (if any are required of this development) that a soils report has been prepared pursuant to Section 17953 of the Health and Safety Code. 27. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 28. The applicant shall endeavor to minimize differences in elevation at abutting properties and between separate tracts and lots within this development. Building pad elevations on contiguous lots shall not differ by more than three feet except for lots within a tract or parcel map, but not sharing common street frontage, where the differential shall not exceed five feet. If compliance with this requirement is impractical, the City will consider and may approve alternatives which minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 29. Prior to occupation of the project site for construction purposes, the applicant shall submit and receive approval of a fugitive dust control plan prepared in accordance with Chapter 6.16, LQMC. The Applicant shall furnish security, in a form acceptable to the city, in an amount sufficient to guarantee compliance with the provisions of the permit. 30. The applicant shall maintain graded, undeveloped land to prevent wind and water erosion of soils. The land shall be planted with interim landscaping or provided with other erosion control measures approved by the Community Development and Public Works Departments. 31. Prior to issuance of building permits, the applicant shall provide building pad certifications stamped and signed by a civil engineer or surveyor. The certifications shall list approved pad elevations, actual elevations, and the difference between the two, if any. The data shall be organized by lot number and shall be listed cumulatively if submitted at different times. nRAINAC;F The applicant shall comply with the provisions of Engineering Bulletin No. 97.03 and the following: 51. RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 32. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 33. Stormwater falling on site during the 100-year storm shall be retained within the development unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design _storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 34. Stormwater shall normally be retained in common retention basins. Individual -lot basins or other retention schemes may be approved by the City Engineer for lots 2 % acres in size or larger or where the use of common retention is impracticable. If individual -lot retention is approved, the applicant shall meet the individual -lot retention provisions of Chapter 13.24, LQMC. 35. Storm flow in excess of retention capacity shall be routed through a designated, unimpeded overflow outlet to the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be retained on site or passed through to the overflow outlet. 37. Retention facility design shall be based on site -specific percolation data which shall be submitted for checking with the retention facility plans. The design percolation rate shall not exceed two inches per hour. 38. Retention basin slopes shall not exceed 3:1. Maximum retention depth shall be six feet for common basins and two feet for individual -lot retention. 39. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leachfield approved by the City Engineer. The sand filter and leechfield shall be designed to contain surges of 3 gph/1,000 sq. ft. (of landscape area) and infiltrate 5 gpd/1,000 sq. ft. 40. In developments for which security will be provided by public safety entities (e.g., the La Quinta Safety Department or the Riverside County Sheriff's Department), retention basins shall be visible from adjacent street(s). No fence or wall shall be constructed around basins unless approved by the Community Development Director and the City Engineer. * 20 i RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 41. If the applicant proposes discharge of stormwater directly or indirectly to the La Quinta Evacuation Channel or the Whitewater Drainage Channel, the applicant and, subsequently, the Homeowners' Association shall be responsible for any sampling and testing of the development's effluent which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. If such discharge is approved for this development, the applicant shall make provisions in the CC&Rs for meeting these potential obligations. I lTll ITIFR 42. The applicant shall obtain the approval of the City Engineer for the location of all above -ground utility structures including, but not limited to, traffic signal cabinets, electrical vaults, water valves, and telephone stands, to ensure optimum placement for aesthetic as well as practical purposes. 43. Existing and proposed wire and cable utilities within or adjacent to the proposed development shall be installed underground. Power lines exceeding 34.5 kv are exempt from this requirement. 44. Underground utilities shall be installed prior to overlying hardscape. The applicant shall provide certified reports of trench compaction for approval of the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 45. The City is contemplating adoption of a major thoroughfare improvement program. Any property within this development which has not been subdivided in accordance with this tentative map 60 days after the program is in effect shall be subject to the program as determined by the City. 46. The applicant shall install the following street improvements to conform with the General Plan street type noted in parentheses. (Public street improvements shall conform with the City's General Plan in effect at the time of construction.) 5r)1 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION 43 TRANS WEST HOUSING, INC. ADOPTED: a. OFF -SITE STREETS 1. Jefferson Street (Major Arterial) - Construct 51-foot half of a 102- foot improvement (travel lanes plus median) plus an 8 6-foot meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of the curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. 2. Avenue 50 (Primary Arterial) - Construct 38-foot half of a 76-foot improvement (travel lanes plus median) plus an 8 6-foot meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of the curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. 3. Jefferson Street/Avenue 50 Intersection - Responsibility for 17.5% of the cost of signal improvements plus a proportionate share, with the remainder of the specific plan area, of any other improvements or modifications which may be warranted by the timing and traffic loadings imposed by development of the specific plan area. 4. Avenue 50/Lot I Intersection - Responsibility for 50% of the cost of signal and other intersection improvements. This responsibility may be shared with the adjacent property on this side of the street if RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: that property is allowed and utilizes shared access to this intersection. 5. In the event any of the above improvements are constructed by the City prior to the applicant recording a final map, the applicant shall reimburse the City, at the time the final map is approved by the City Council for the cost of that portion of the improvements constructed by the City that are required by these conditions of approval. b. ON -SITE STREETS AND CULS DE SAC (Private) 1. Collector Street - Divided sections shall have 20-foot-wide opposing travel lanes with an 18-foot median. The remainder shall have a forty -foot travel width. 2. Cul de sac Streets - Thirty six-foot travel width plus additional for turn knuckle. 3. Cul de sac curb radius: thirty eight -feet. Entry drives, main interior circulation routes, turn knuckles, corner cutbacks, bus turnouts, dedicated turn lanes, and other features contained in the approved construction plans may warrant additional street widths as determined by the City Engineer. 47. General access points and turning movements of traffic are limited to the following: a. Jefferson Street at Lot I - Right & left in/right out. b. Avenue 50 at Lot I - Full -turn access (with signal). 48. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians, street name signs, and sidewalks. Mid -block street lighting is not required. 49. The applicant may be required to extend improvements beyond development boundaries to ensure they safely integrate with existing improvements. 18023 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 50. Improvements shall be designed and constructed in accordance with the LQMC, adopted standards, supplemental drawings and specifications, and as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 51. Street right of way geometry for knuckle turns and corner cut -backs shall conform with Riverside County Standard Drawings #801 and #805 respectively unless otherwise approved by the City Engineer. 52. Streets shall have vertical curbs or other approved curb configurations which convey water without ponding and provide lateral containment of dust and residue for street sweeping. Unused curb cuts on any lot shall be restored to normal curbing prior to final inspection of permanent building(s) on the lot. 53. The applicant shall design _street pavement sections using Caltrans' design procedure (20-year life) and site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows (or approved equivalents for alternate materials): Residential & Parking Areas 3.0" a.c./4.50" a.b. Collector 4.0"/5.00" Secondary Arterial 4.0"/6.00" Primary Arterial 4.511/6.0011 Major Arterial 5.511/6.5011 54. The City will conduct final inspections of homes and other habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the tract or when directed by the City, whichever comes first. LANDSCAPING 55. The applicant shall provide landscaping in required setbacks, retention basins, common lots, and park areas. Mounding of public street perimeter setback areas shall be provided per Zoning Code requirements where feasible. 9 524 RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 56. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect and approved by the Community Development and Public Works Departments. No more the 50% of the front yards shall be provided in lawn. Remaining tree/shrub/ground cover areas shall be irrigated with emitter or similar drip systems. The applicant shall submit plans for approval by the Community Development Department prior to plan checking by the Public Works Department. When plan checking is complete, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner prior to submitting for signature by the City Engineer. Plans are not approved for construction until signed by the City Engineer. 57. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn shall be minimized with no lawn or spray irrigation within 18 inches of curbs along public streets. PUBLIC SERVICES 58. The applicant shall provide public transit improvements if and as required by Sunline Transit and/or the City Engineer. QUALITY ASSURANCE 59. The applicant shall employ construction quality assurance measures which meet the approval of the City Engineer. 60. The applicant shall employ or retain qualified civil engineers, geotechnical engineers, surveyors, or other appropriate professionals to provide sufficient construction supervision to be able to furnish and sign accurate record drawings. 61. The applicant shall arrange and bear the cost of measurement, sampling and testing procedures not included in the City's inspection program but required by the City as evidence that construction materials and methods comply with plans and specifications. 62. Upon completion of construction, the applicant shall furnish the City reproducible record drawings of all public improvement and private street ate; RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: plans which were signed by the City Engineer. Each sheet shall be clearly marked "Record Drawings," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy of the drawings. The applicant shall revise the CAD or raster -image files previously submitted to the City to reflect as -constructed conditions. MAINTENANCE 63. The applicant shall make provisions for continuous, perpetual maintenance of all on -site and perimeter setback improvements. This shall include formation of a homeowner's association or other enforceable arrangement acceptable to the City. The applicant shall maintain public improvements until expressly released from that responsibility by the City. FEES AND DEPOSITS 64. The applicant shall pay the CityyIs established fees for plan checking and construction inspection. Fee amounts shall be those in effect when the applicant makes application for plan checking and permits. 65. Prior to approval of a final map or completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of the reapportionment. • • • • • • • • • • • •WZ MONEiiiiiiiiiiiiiiW01EK'• • • • • WAML11201110 • • . 67. Prior to final map approval by the City Council, the property owner/developer shall comply with the Parkland Dedication requirements by payment of in -lieu fees as set forth in Section 13.48 of the La Quinta Municipal Code. FIRE MARSHAL 68. Fire hydrants in accordance with CVWD Standard W-33 shall be located at each street intersection and spaced not more than 330 feet apart in any direction, with no portion of any lot frontage not more than 165 feet from a fire hydrant. Minimum fire flow shall be 1000 gpm for a 2-hour duration at 20 psi residual. RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 29053, EXTENSION #3 TRANS WEST HOUSING, INC. ADOPTED: 69. Blue dot reflectors shall be placed in the street 8 inches from the centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 70. Prior to issuance recordation of final map, applicant/developer shall furnish one blue line copy of the water system plans to the Fire Department for review/approval. Plans shall conform to the fire hydrant types, location and spacing, and the system shall meet fire flow requirements. Plans shall be signed/approved by a registered Civil Engineer and the local water company with the following certification: "I certify that the design of the water system is in accordance with the requirements prescribed by the Riverside County Fire Department". 71. The required water system, including fire hydrants will be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. 28 ATTACHMENT #2 Planning Commission Minutes July 8, 2003 9. It w moved and seconded by Commissioners Abels/Daniels to adopt Pla 'ng Commission Resolution 2003-049, recommending approval of Te tive Tract Map 30135, as amended: a. Condition #37: eted b. Add Condition regards standard con or underground of utilities along Avenue C. Add Condition re 'ng up ding the streets to City standards rterial streets. ROLL CA . YES: Commissioners Abels, Daniels, QL1M,R, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. E. Tentative Tract Map 29053, Extension #3; a request of Trans West Housing for a third one year extension of time for a tentative tract map creating 103 single family lots located northwest of the intersection of Jefferson Street and Avenue 50. 1 . Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked staff to explain "arrhythmic". Assistant City Engineer Steve Speer stated that rather than having a uniform rhythm, it has an A -typical arrhythmic pattern. It means irregular. 3. Chairman Kirk asked why this tract did not have a 50% maximum turf requirement. Staff stated it did not have the requirement when it was approved. 4. There being no other questions for staff, Chairman Kirk asked if the applicant would like to address the Commission. There being no comments from the applicant and no other public comment, the public participation portion of the hearing was closed and open for Commission discussion. 5. There being no further discussion, it was moved and seconded by 7 Commissioners Abels/Daniels to adopt Planning Commission Resolution 2003-050, recommending approval of Tentative Tract Map 29053, Extension #3, as amended: 24 �: G:\WPDOCS\PC MINUTES\7-8-03WD.D0C Planning Commission Minutes July 8, 2003 a. Condition added to allow no more than 50% landscaping in the front yard to be devoted to turf. ROLL CALL: AYES: Commissioners Abels, Daniels, Kirk, Quill, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. F. conditional Use Permit 2002-073 and Site Development Permit 2003- 4 7; a request of St. Francis of Assisi Catholic Church for a request to ap ove development plans for a 3,912 square foot Youth Center to be locat d at 46-895 Highland Palms Drive. 1 . C irman Kirk opened the public hearing and asked for the staff repo t. Planning Manager Oscar Orci presented the information contai ed in the staff report, a copy of which is on file in the Commu ity Development Department. 2. There bein no questions of staff, Chairman Kirk asked if the applicant w Id like to address the Commission. Mr. Bob Ricciardi, archi ect for the applicant, gave a presentation on the project. 3. Chairman Kirk aske �f there was any other public comment. Mr. David Lasaan, 46-88 Highland Palms Drive, stated he was the owner of the multi -col ed home next door to the west of the Youth Center, he has use%and rear yard that was shown on the Church plans for over 20. He has had problems with the children throwing stones aking noise. 4. Mr. Michael Van Denabel, 46-87 Highland Palms Drive, stated his opposition to the project. He subm ted a petition signed by 30-35 of the residents. He indicated he Opuld like to have peace and quiet in the neighborhood and the You,, ou Center was not conducive to the residential neighborhood. 5. Ms. Rebecca Shields, 46-885 Highland Pal s, stated the children throw rocks over her yard, tease her dogs, nd trespass into her yard. This should be a single family residen a and not a Youth Center. 6. Mr. Robert Cox, 78-315 Crestview, stated his op osition to the 53 0 project as the majority of the access will be from the ront and not G:\WPDOCS\PC MINUTES\7-8-03WD.DOC COUNCIL/RDA MEETING DATE: August 5, 2003 AGENDA CATEGORY: ITEM TITLE: Public Hearing to Consider Adoption of Resolutions for: 1) Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2002-465; and 2) Approval of Tentative Tract Map 30138 Creating 47 Single -Family Lots on 14.69 Acres for the Property Located at 80-600 Avenue 52 Applicant: Dan Jewitt RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-465; and Adopt a Resolution of the City Council approving Tentative Tract Map 30138, subject to the attached findings and Conditions of Approval. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The site is bounded on the south by Avenue 52 and backs up to the All American Canal. This 14.69-acre parcel was created in 1979 when Parcel Map 14367 was recorded, and subsequently annexed into the City in 1991 under Annexation #5. Currently, the parcel is used as a commercial nursery and is occupied by various buildings and covered shade structures, and is enclosed using 6-foot high chain link fencing. City records show that the existing nursery has had a business license since 1997. Asphalt paving in front of the property is in disrepair and the site also lacks curb and gutter improvements. From a topographic standpoint, the parcel slopes gradual from the north to south with a more prominent change of 3.5 feet along the east side of the site. A 45'-0" wide 531 easement traverses through the center of the tract to allow the connection of a subsurface 84-inch diameter irrigation pipeline and related surface -mounted structures to the All American Canal. Project Proposal The Tentative Tract Map proposes to create 47 single-family lots oriented around a looping private street that has two Avenue 52 connections (Attachment 1). The buildable lots range in size from just under 9,000 square feet to over 20,000 square feet, and are designed to comply with the requirements set forth in the City's Municipal Code. Approximately 75 percent of the lots are rectangular in shape. A number of lots are irregularly shaped because of the 45-foot wide CVWD easement that traverses through portions of the site. Lot 15 is the only flag lot proposed for the residential project. Single family Lots 1 and 47 are in close proximity to Avenue 52, a Primary Arterial and Secondary Image Corridor. Pursuant to the City's General Plan, Avenue 52 is designed for four travel lanes, an on -street golf cart path and multipurpose trail. A 20-foot wide landscape easement (Lots B-D) is planned to the north of the 1 10-foot wide public street right-of-way. Site grading plans have been designed to be consistent in pad elevation heights with surrounding properties and Lot "E" is to be used for on -site stormwater retention. A conceptual parkway landscape plan was submitted on May 8, 2003. The applicant's design uses specimen size trees (multiple varieties), palm trees, one- and five -gallon shrubs, rock boulders, various forms of groundcover and a meandering public sidewalk. Open picket, ornamental metal fencing is to be used to gate the private streets flanked by 2-foot wide by 2-foot long split -face masonry columns. The Avenue 52 entrances also include decorative paving. Public Agency Review A copy of this request was sent to all applicable public agencies and City Departments on December 6, 2002. All written comments received are on file with the Community Development Department. Applicable comments received have been included in the recommended Conditions of Approval. Public Notice This request was advertised in the Desert Sun newspaper on July 14, 2003 for this City Council meeting, and mailed to all affected property owners and residents within 500 feet of the project site on July 8, 2003. A Notice of Intent to Adopt a Mitigated Negative Declaration was posted with the Riverside County Recorder's office on June �3OW 2 16, 2003, as required by Section 15072 of the California Environmental Quality Act (CEQA) statutes. Architecture and Landscape Review Committee On June 4, 2003, the ALRC reviewed the parkway landscape plan for the tract, and since only two members were present, a consensus vote was not achieved because Commissioner Thorns requested additional upgrades to the entry gates and perimeter wall details, which were not supported by Commissioner Cunningham. Mr. Dan Jewitt spoke at the meeting, stating that enhancements can be made to the project and he is willing to work with staff on possible changes (Attachment 2). Condition of Approval #73 addresses the comments of the ALRC. Planning Commission Action On July 8, 2003, the Planning Commission adopted Resolutions 2003-048 and 2003- 049 recommending certification of the environmental determination and approval of the land division request, subject to the attached conditions (Attachment 3). The actions of the Commission modified Conditions of Approval #54 concerning utility under grounding and #56 concerning Avenue 52 street improvement requirements. Condition #60 sets the requirements for turning movements into and out of the development. FINDINGS AND ALTERNATIVES: Findings necessary to approve the various development applications can be made and are contained in the attached Resolutions. The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-465; and Adopt a Resolution of the City Council approving Tentative Tract Map 30138, subject to the attached findings and Conditions of Approval; or 2. Do not approve a Resolution of the City Council certifying Environmental Assessment 2002-465 and approving Tentative Tract Map 30138; or 3. Provide staff with alternative direction. 533 3 Respectfully submitted, Jerry Herman Community De 'lopment Director Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Tentative Tract Map Exhibit 2. ALRC Minutes of May 7, 2003 (Excerpt) 3. July 8, 2003 Planning Commission Minutes (Excerpt) 4. Large Development Plans (City Council only) 4 534 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR TENTATIVE TRACT MAP 30138 APPLICANT: DAN JEWITT CASE: ENVIRONMENTAL ASSESSMENT 2002-465 WHEREAS, an Initial Study and Mitigated Negative Declaration has been prepared collectively for the above -cited applications to develop a 47-lot single-family development on 14.69 acres, located on the north side of Avenue 52, approximately 0.5 miles east of Jefferson Street, more particularly described as: APN: 772-270-009 WHEREAS, the City has prepared the Initial Study and Mitigated Negative Declaration in compliance with CEQA and the State CEQA Guidelines, California Code of Regulations, Title 14, section 15000 et seq.; and WHEREAS, the City mailed notice of its intention to adopt the Mitigated Negative Declaration in compliance with Pubic Resources Code (PRC) § 21092 on June 10, 2003 to landowners within 500 feet of the Project Site and to all public entities entitled to notice under CEQA, which notice also included a notice of the public hearing before the Planning Commission on July 8, 2003; and WHEREAS, the City published a notice of its intention to adopt the Mitigated Negative Declaration and associated Initial Study in the Desert Sun newspaper on June 16, 2003, and July 14, 2003, and further caused the notice to be filed with the Riverside County Clerk on June 16, 2003, in accordance with the CEQA Guidelines; and WHEREAS, during the comment period, the City received comment letters on the Mitigated Negative Declaration from local public agencies. Community Development Department personnel reviewed and considered these comments, and prepared written responses to these comments which are contained in the staff report; and WHEREAS, the La Quinta Planning Commission on the 8th day of July, 2003, did consider the Project and recommended to the City Council certification of the Mitigated Negative Declaration for the Project by adoption of Resolution 2003-048 on a 5-0 vote; and 5 535 Resolution 2003- Environmental Assessment 2002-465, Dan Jewitt Adopted: August 5, 2003 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1: The above recitations are true and correct and are adopted as the Findings of the City Council. SECTION 2: The City Council finds that the Mitigated Negative Declaration has been prepared and processed in compliance with CEQA, the State CEQA Guidelines and the City's implementation procedures. The City Council has independently reviewed and considered the information contained in the Mitigated Negative Declaration (MND), and finds that it adequately describes and addresses the environmental effects of the Project, and that, based upon the Initial Study, the comments received thereon, and the entire record of proceeding for this Project, there is no substantial evidence in light of the whole record that there may be significant adverse environmental effects as a result of the Project. The mitigation measures identified in the Mitigated Negative Declaration have been incorporated into the Project and these measures mitigate any potential significant effect to a point where clearly no significant environmental effects will occur as a result of this Project. SECTION 3: The Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2002-465. SECTION 4: The Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants, or animals, or eliminate important examples of the major periods of California history, or prehistory, in that the site has been graded under prior development approvals. SECTION 5: There is no evidence before the City that the Project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. SECTION 6: The Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 6 53F Resolution 2003- Environmental Assessment 2002-465, Dan Jewitt Adopted: August 5, 2003 Page 3 SECTION 7: The Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the Project. SECTION 8: The Project will not have the environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. SECTION 9: The City Council has fully considered the proposed Mitigated Negative Declaration and the comments received thereon. SECTION 10: The Mitigated Negative Declaration (MND) reflects the independent judgment and analysis of the City Council. SECTION 11: The location of the documents which constitute the record of proceedings upon which the City Council decision is based is the La Quinta City Hall, Community Development Department, 78-495 Calle Tampico, La Quinta, California 92253, and the custodian of those records is Jerry Herman, Community Development Director. SECTION 12: A Mitigation Monitoring Program (MMP), a copy of which is attached hereto as Exhibit "A", is hereby adopted pursuant to PRC § 21081.6 in order to assure compliance with the mitigation measures during Project implementation. SECTION 13: Based upon the Initial Study and the entire record of proceedings, the Project has no potential for adverse effects on wildlife as that term is defined in Fish and Game Code § 71 1.2. SECTION 14: The City Council has on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 California Code of Regulations 753.5(d). SECTION 15: The Mitigated Negative Declaration is hereby certified by the City Council. SECTION 16: The Community Development Director shall cause to be filed with the County Clerk a Notice of Determination pursuant to CEQA Guideline § 15075(a) once reviewed by the City Council. 7 537 Resolution 2003- Environmental Assessment 2002-465, Dan Jewitt Adopted: August 5, 2003 Page 4 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of August, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 8 538 1. 2. 3. 4. 5. 6. Environmental Checklist Form (Exhibit "A") Project Title: Tentative Tract Map 30138 (Revised) Lead Agency Name and Address: City of La Quinta, 78-495 Calle Tampico, La Quinta, CA 92253 Contact Person and Phone Number: Greg Trousdell, 760-777-7125 Project Location: North side of Avenue 52, approximately 2,000 feet west of Madison Street; APN: 772-270-009 Project Sponsor's Name and Address: Dan Jewett, 49810 Little Big Horn, Palm Desert, CA 92260 General Plan Designation: Low Density Residential 7. Zoning: Low Density Residential a a 10. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Tentative Tract Map to allow the subdivision of a 14.69 acre parcel into 47 residential lots, interior streets and lettered lots for parkway and retention purposes. Lot sizes will range from 9,000 square feet to just over 20,000 square feet. The site is currently a commercial plant nursery. A General Plan Amendment and Zone Change (GPA 2003-089, ZC 2003-1 10) were approved by the City Council for this property on May 6, 2003. At that time, the land use and zoning designations were changed from Very Low Density Residential to Low Density Residential. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: All American Canal, Golf Course South: Golf Course West: Commercial plant nursery, All American Canal East: Vacant desert lands approved for a 60 lot subdivision Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Local public agencies (e.g., Coachella Valley Water District, etc.) )19 P:\Greg T\TM 30138JEWIT2003\Checklst465.wpd 9 Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. AN I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. .� ❑ Is/ Oscar Orci & /dreg Trousdell June 26, 2003 Signature Date P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 10 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance P:\Greg T\TM 30138JEWIT2003\Checklst465.w d 11 541 \ g p Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit 3.6) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (Project description, aerial photo) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 12 Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X 1:1 X X K4 X 12 �42 c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a substantial number of people? (Project Description, Aerial Photo, site inspection) IV. BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan Biological Resources Element, all exhibits) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan Biological Resources Element, all exhibits) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (General Plan Biological Resources Element, all exhibits) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan Biological Resources Element, all exhibits) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (General Plan Biological Resources Element, all exhibits) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment, p. 73 ff.) V. CULTURAL RESOURCES: Would the project: P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 13 X 19 X X X X X X 13 0.3 a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (Phase I Cultural Resources Investigation, McKenna, January 2003) b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (Phase I Cultural Resources Investigation, McKenna, January 2003) c) Disturb or destroy a unique paleontological resource or site? (Phase I Cultural Resources Investigation, McKenna, January 2003) d) Disturb any human remains, including those interred outside of formal cemeteries? (Phase I Cultural Resources Investigation, McKenna, January 2003) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (Geotechnical Investigation, Sladden Engineering, March 2003) iii) Seismic -related ground failure, including liquefaction? (Geotechnical Investigation, Sladden Engineering, March 2003) iv) Landslides? (General Plan Exhibit 8.3) b) Result in substantial soil erosion or the loss of topsoil? (General Plan Exhibit 8.4) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (Geotechnical Investigation, Sladden Engineering, March 2003) PAGreg T\TM 30138JEWIT2003\Check1st465.wpd 14 *1 X X 14 544 d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (Geotechnical Investigation, Sladden Engineering, March 2003) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (Geotechnical Investigation, Sladden Engineering, March 2003) VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) Vlll. HYDROLOGY AND WATER QUALITY : Would the project: P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 15 X X X X X X X X X X 15 54 5 a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (General Plan EIR, p. III-187 ff.) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (Hydrology Report, Essi Shahandeh, P.E., May 2003) d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (Hydrology Report, Essi Shahandeh, P.E., May 2003) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Hydrology Report, Essi Shahandeh, P.E., May 2003) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 74 ff.) X. MINERAL RESOURCES: Would the project: P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 16 X X X X X X X X N► 4 91 16 546 a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (Acoustic Analysis, Impact Sciences, May 2003) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Acoustic Analysis, Impact Sciences, May 2003) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (Acoustic Analysis, Impact Sciences, May 2003) d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES PAGreg T\TM 30138JEWIT2003\Check1st465.wpd 17 X X X X K4 X X o4 17 a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) Police protection? (General Plan MEA, p. 57) Schools? (General Plan MEA, p. 52 ff.) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application Materials) b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Project Site Plan) e) Result in inadequate emergency access? (Project Site Plan) P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 18 fl X X X X X X 18 548 XVI. XVII f) Result in inadequate parking capacity? (Project Site Plan) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project Description) UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, P. 58 ff.) f) Is the project served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 19 X X X X X X X X X X 19 541 c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. I►1 Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. Environmental Assessment 2003-468, prepared for GPA 2003-089, Zone Change 2003-1 10 and TTM 31123, was used in preparation of this document. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code "A Phase I Cultural Resources Investigation of Tentative Tract Map 30138..." prepared by P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 20 20 5��0 McKenna et al., January, 2003. "Avenue 52 Acoustic Analysis," prepared by Impact Sciences, May, 2003. "Tentative Tract 30138 Hydrology Report," prepared by Essi Shahandeh, Civil Engineer, May, 2003. "Geotechnical Investigation Tentative Tract 30138," prepared by Sladden Engineering, March, 2003. P:\Greg T\TM 30138JEWIT2003\Check1st465.wpd 21 21 551 I. a)-d) Addendum for Environmental Assessment 2002-465 Exhibit "A" The proposed Tentative Tract map will result in the construction of 47 single family homes on lots ranging in size from 9,000 to 20,000 square feet. Typical home design has not been submitted, so homes may be single or two story. The property is located in an area of developing single family residential lands, immediately east of the All American Canal. The parcel is currently a commercial plant nursery, and there are not significant natural features on or near the property. The proposed project, once submitted, will be required to comply with the City's lighting ordinance, and is not expected to generate any significant light or glare. II. a)-c) The proposed project site is currently a commercial plant nursery. As such, 14.6 acres of agricultural land will be removed from production once the site is constructed upon. The land is not designated as Farmland of Statewide Importance or Prime Farmland in the Riverside County Draft Integrated Plan'. The land is surrounded by urban or urbanizing development on three sides, and is in an area of La Quinta which is developing in planned residential communities. The loss of 14.6 acres of plant nursery is expected to have a less than significant impact on agricultural resources in the region. III. a) & b) The proposed Tentative Tract Map will not generate emissions in excess of South Coast Air Quality Management District (SCAQMD) thresholds for criteria pollutants (see below) and therefore will not obstruct implementation of applicable air quality management plans. Ill.c) & d) The single largest contributor to air quality impacts in the City is the automobile. It is expected that the proposed project's primary air quality impact will be associated with vehicle trips and construction dust. The proposed project will result in the construction of 47 single family residences, which will generate 450 trips at buildout2. Based on this trip generation, the SCAQMD has established formulas to calculate emissions, Hearing Draft Riverside County General Plan, April, 2003. 2 Trip Generation, 6th Edition, Institute of Transportation Engineers, for category 210, Single Family Detached. F"r-n JJ4� P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 22 which are shown in the Table below. Running Exhaust Emissions (pounds/day) PM10 PM10 PM10 CO ROC NOx Exhaust Brakes Tires 50 mph 23.2 0.89 4.77 -- 0.10 0.10 5 Daily Threshold 550 75 100 150 Based on 450 trips/day and average trip length of 10 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 75*F, year 2005. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. The proposed project will not exceed any threshold for the generation of moving emissions, as established by the South Coast Air Quality Management District in determining the need for an EIR. The impacts to air quality relating to chemical pollution from the proposed project are not expected to be significant at this time. The construction of the proposed project will generate dust, which could impact residents both on and off site. The Coachella Valley is a severe non -attainment area for PM10 (particulate matter of 10 microns or smaller). The proposed project would result in the disturbance of up to 14.6 acres of land. This has the potential to generate fugitive dust during the grading of the site. Since the site is likely to be mass graded and the houses built in small batches, potential also exists for ongoing fugitive dust for unbuilt areas. The Valley's 2002 PM10 Plan adopted much stricter measures for the control of dust both during the construction process and as an ongoing issue. These measures will be integrated into conditions of approval for the proposed project. These include the following control measures. CONTROL MEASURE TITLE & CONTROL METHOD BCM-1 Further Control of Emissions from Construction Activities: Watering, chemical stabilization, wind fencing, revegetation, track -out control BCM-2 Disturbed Vacant Lands: Chemical stabilization, wind fencing, access restriction, revegetation BCM-3 Unpaved Roads and Unpaved Parking Lots: Paving, chemical stabilization, access restriction, revegetation 553 P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 23 BCM-4 Paved Road Dust: Minimal track -out, stabilization of unpaved road shoulders, clean streets maintenance The contractor will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity. In addition, the potential impacts associated with PM 10 can be mitigated by the measures below. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an ongoing basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping on Avenue 52 shall be installed with the first phase of development. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour 10. The project proponent shall notify the City and SCAQMD of the start and end of grading activities in conformance and within the time frames established in the 2002 PM 10 Management Plan. III. e) The construction of 47 residential units will not generate any objectionable odors. IV) a)-f) 554 P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 24 The project site is currently developed as a plant nursery, and contains no native vegetation. Further, the site is isolated, with development to the north and west, as well as the northeast. No significant biological resources are expected to occur on the site, nor is any significant habitat in existence there. The impacts associated with biological resources are expected to be negligible. V. a)-d) A cultural resource survey was conducted for the proposed project site 3. The survey found no surficial evidence that cultural resources occur on the site. However, since the possibility does occur that there are buried deposits on the property, the following mitigation measure shall be implemented: 1. An archaeological monitor, meeting the City's qualifications, shall be present during all on and off -site trenching, rough grading, clearing and grubbing on the site. Proof of the retention of monitors shall be provided the City prior to the issuance of the first earth moving activity permit on the site. The archaeologist shall be empowered to stop or redirect earth moving activities. The archaeologist shall be required to submit to the Community Development Department, for review and approval, a written report on all activities on the site prior to completion of the project. VI. a) i)-iv) A geotechnical report was prepared for the proposed project'. The geotechnical analysis found that the soils on the project site are primarily silty sands, inter- bedded with sandy silts and clayey silts. The site occurs in a Zone III groundshaking zone. Although located in an area of high probability for liquefaction, borings done for the study indicate that groundwater was not encountered for a depth of 50 feet, and that liquefaction potential is therefore considered low. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. The City Engineer will require the preparation of site -specific geotechnical analysis in conjunction with the submittal of grading plans. This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. VI. b) The site is located in a severe blowsand hazard area, and will therefore be subject to significant soil erosion from wind. The project proponent will be required to implement the mitigation measures listed under air quality, above, to guard against soil erosion due to wind. These mitigation measures will lower 3 "A Phase I Cultural Resources Investigation of Tentative Tract Map 30138..." prepared by McKenna et. Al., January 2003. 4 "Geotechnical Investigation Tentative Tract 30138," prepared by Sladden Engineering, March 2003. 55 J PAGreg T\TM 30138JEWIT2003\Addendum465.wpd 25 the potential impacts associated with wind erosion to a less than significant level. V1. c)-e) The geotechnical study found that the soils on the site are not expansive, and will support the development proposed by the project proponent'. A number of recommendations were made regarding the footings and foundations at the site. The implementation of these recommendations will lower the potential impacts associated with potentially unstable soils to a less than significant level. V11. a)-h The construction of single family homes will not generate significant amounts of hazardous materials, or a risk of upset associated with those materials. The City's household hazardous waste requirements will be implemented. No impact associated with hazardous waste is expected as a result of the proposed project. VIII. a) & b) The construction of 47 homes will not significantly impact water supply, nor will it violate water or wastewater requirements. The project proponent will be required to implement the City's water efficient landscaping and construction provisions, which will ensure that the least amount of water is utilized within the homes. VIII. c) & d) The proposed project will be responsible for the drainage of on and off site flows, and has been designed to include retention areas along Avenue 52. The City Engineer requires that these retention areas retain the 100-year storm on - site, which is expected to lower potential impacts to a less than significant level. V111. e)-g) The construction of 47 homes will not have an impact on the City's storm drainage system. The site is not located within a FEMA designated 100 year storm area. IX. a)-c) The project will not divide an existing community. The project represents an extension of the development boundary in the City, which is moving easterly. The recently approved General Plan amendment for this property ensures that Ibid. 55f P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 26 the proposed development will be consistent with the General Plan, and with the surrounding development pattern for the area. X.a) & b) The project site occurs outside the MRZ-2 Zone, and is not expected to contain resources. XI. a) & b) The construction of 47 homes will have no significant effect on the noise environment. The project will not generate either excessive noise levels or ground borne vibration. To mitigate roadway noise, a masonry wall will be constructed on Avenue 52 to comply with the standards of the General Plan. XI. c) The construction of the project will generate noise from construction equipment and activities.. Existing homes occur to the north of the site. In order to assure that the residents of these homes are not impacted by construction activities, the following mitigation measures shall be implemented: 1. Construction staging areas, and stationary equipment such as generators and service areas, shall be located as far from existing residential units as possible. 2. The construction hours stipulated in the City's noise ordinance shall be strictly adhered to. XI. d) & e) The project site is not within the vicinity of an airport or airstrip. XII. a)-c) The proposed project will result in 47 housing units, which are likely to generate about 110 residents. This increase in population is not significant, and is consistent with projected growth in the City. No impacts are expected to population and housing. XIII. a► Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will offset the costs of added police and fire services. The project will be required to pay the mandated school fees in place at the time of issuance of building permits. The impacts on parks will be less than significant, since the lots are planned to be large, and the residents will be able to provide their own amenities. XIV. a) & b) 55 P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 27 Recreational facilities in the City will not be impacted by the addition of about 110 residents. The existing parks and public and private recreational facilities in the City will be available to the residents for recreational activities. XV. a) & b) The proposed project will generate approximately 450 trips on a daily basis. At buildout of the General Plan, Avenue 52 is expected to operate at acceptable levels, and the trips generated by the proposed project will not significantly impact these operational levels. XV. c)-g) The project will not impact air patterns. The design of the site does not create any hazardous design features. The residences will be required to provide on - site parking to meet the City's parking requirements. The proposed housing will have access to the public transit available in the area. XVI. a)-f) Utilities are available at the project site. No significant impacts to utilities are expected as a result of the proposed project. XVII. a) The project site has been a plant nursery for some time, and is not habitat for sensitive species in the area. The proposed project will not, therefore, degrade existing habitat for fish and wildlife. XVll.b) The proposed project supports the long term goals of the General Plan for a variety of housing within the City. XVII. c) The project will not have considerable cumulative impacts, and will not exceed those impacts identified in the General Plan EIR for this area of the City, or the City as a whole. XVII. d) The proposed project has the potential to adversely affect human beings, due to air quality and noise impacts during the construction process. Since the Coachella Valley is in a non -attainment area for PM 10, which can cause negative health effects, Section III), above, includes a number of mitigation measures to reduce the potential impacts on air quality to a less than significant level. Noise mitigation measures are also included, to protect existing residential land uses to the north. 558 P:\Greg T\TM 30138JEWIT2003\Addendum465.wpd 28 9 a� U O 0.4 4 U a) C� Lib O z z as. !` a a _ F A � V �A r-i aU �W OV a, Q CFJ cl a) Q C's o o awQ v� v� v� CANa b `d � o O Mz�l U U U ULnU) w En O P. ° (t c Cj o a w a a, a o � 0-0 CI W W U U U GQ U Q al W GQ N cdEn v� O ol a� CIS En cd en O p O Q En CISMN �NLn .En a a O U VCd'd b� o 4--+CIS cn Cd 9 cl W b H ►En �l N a LO C0 It 0 c 0 M O O N 'H w 00 cM A U � �A �W ox VV c� 0 H o U b � � � an b C7 b � H bA Q z � �o GZ Q o � U Q O w U O , 0 O �-cd cd � U cd U cd . U � U A V � �A �W ox VU W •o .o F U � � � •o .o � U U O O Q Q O� wz a L� Q ao an b _b GQ fA 0 � z o 0-4 O v, d ° � O U 0-4 o cd •�, � U En U CL r�o�? J RESOLUTION 2003- A RESOLUTION OF THE OF THE CITY COUNCIL OF LA QUINTA, CALIFORNIA, APPROVING A SUBDIVISION OF 14.69 ± ACRES INTO 47 SINGLE-FAMILY AND OTHER COMMON LOTS LOCATED ON THE NORTH SIDE OF AVENUE 52, APPROXIMATELY 0.5 MILES EAST OF JEFFERSON STREET CASE: TENTATIVE TRACT MAP 30138 APPLICANT: DAN JEWITT WHEREAS, the City Council of the City of La Quinta, California did, on the 51h day of August, 2003, hold duly noticed Public Hearing to consider a request by Dan Jewitt for the Jewitt/Logan Family Trust to create 47 single-family and other common lots on 14.69 ± developed acres located at 80-600 Avenue 52 in a Low Density Residential Zoning District, more particularly described as: APN: 772-270-009 Portion of SE 1 /4 of Section 4, T6S, R7E, SBBM WHEREAS, on December 6, 2002, the Community Development Department mailed case file materials to all affected agencies for their review and comment for a 24-lot single-family subdivision. All written comments are on file with the Community Development Department; and WHEREAS, on April 25, 2003, a revised subdivision map of 47 single- family lots was submitted to the Community Development Department replacing the initial 24-lot single family subdivision; and WHEREAS, the Community Development Department published the public hearing notice in the Desert Sun newspaper on July 17, 2003, for the August 5, 2003 City Council meeting as prescribed by Section 13.12.100 (Public Notice Procedure) of the Subdivision Ordinance. Public hearing notices were also mailed to all property owners and residents within 500 feet of the tract map site on July 8, 2003; and WHEREAS, the La Quinta Community Development Department has completed Environmental Assessment 2002-465. Based upon this Assessment, the project will not have a significant adverse effect on the environment; therefore, a Mitigated Negative Declaration is recommended. A Notice of Intent to Adopt a Mitigated Negative Declaration was posted with the Riverside County Recorder's office on June 16, 2003, as required by Section 15072 of the California Environmental Quality Act (CEQA) statutes; and 31 561 City Council Resolution 2003 Tentative Tract Map 30138 - Dan Jewitt Adopted: August 5, 2003 Page 2 WHEREAS, the Planning Commission of the City of La Quinta, California did, on the 81h day of July, 2003, hold duly noticed Public Hearing to consider a request by Dan Jewitt to create 47 single-family lots on 14.69 acres for property located 80-600 Avenue 52, and on a 5-0 vote, adopted Resolution 2003- 049; and WHEREAS, at the Public Hearing upon hearing and considering all testimony and arguments of all interested persons desiring to be heard, said Planning Commission did make the following Mandatory Findings to justify a recommendation to the City Council for approval of said Map: Finding A - Consistency with General Plan, Zoning Code and any applicable Specific Plans. The property is designated Low Density Residential (LDR) which allows up to four residential units per acre. The Land Use Element of the General Plan encourages differing residential developments throughout the City. This project is consistent with the goals, policies and intent of the La Quinta General Plan insofar as the creation of 0.2 + square foot residential lots (3.1 dwelling units per acre) will provide another type of housing market for La Quinta residents. Conditions are recommended requiring on - and off -site improvements based on the City's General Plan Circulation Element provisions. The property is designated Low Density Residential (RL) and is consistent with the City's General Plan Land Use Element in that lots exceed the City's minimum of 7,200 square feet. No houses are proposed for the project under this application. However, each proposed lot is large enough to support building detached housing units that are a minimum size of 1,400 square feet, excluding garage parking areas. All plans for future single-family homes shall be consistent with the provisions of the Zoning Code in effect at the time building permits are acquired. The development of the project, as conditioned, will be compatible with the surrounding area. Finding B - Site Design and Improvements Infrastructure improvements to serve this project are located in the immediate area and will be extended based on the recommended Conditions of Approval. The private loop street will provide access to each single-family lot in compliance with City requirements, as prepared. 32 56� City Council Resolution 2003-_ Tentative Tract Map 30138 - Dan Jewitt Adopted: August 5, 2003 Page 3 Improvements on Avenue 52 will be guaranteed as required by the City's General Plan Circulation Element at the time the final map is considered pursuant to Section 13.20.100 of the Subdivision Ordinance. Provisions shall be made to the map's design to allow the project to be gated, ensuring adequate vehicle stacking and turnaround areas. The subdivision layout is consistent with the Land Use Vision Statement in the City's General Plan, which focuses on the facilitation and integration of development, through desirable character and sensitive design residential neighborhoods to enhance the existing high quality of life. Findings C through E - Compliance with the California Environmental Quality Act. Various environmental studies were prepared for this project, and after careful evaluations, the Historic Preservation Commission and various City Departments have determined that the proposed Map could not have a significant adverse impact on the environment provided that recommended mitigation is required pursuant to Environmental Assessment 2002-465. Finding F - Public Health Concerns The design of the proposed subdivision map and related improvements are not likely to cause serious public health problems, in that responsible agencies have reviewed the project for these issues with no significant concerns identified. The health, safety and welfare of current and future residents can be assured based on the recommended conditions, which serve to implement mitigation measures for the project. The Fire Department has evaluated the street design layout and approve of to the project as planned. Site improvements comply with City requirements, provided on -site water retention is handled in common basin(s). Dust control measures shall be required during any further on -site construction work as required by Chapter 6.16 of the Municipal Code. The site is physically suitable for the proposed land division, as the area is relatively flat and without physical constraints, and the Map design is consistent with other surrounding parcels. That under the City's policy for parks and recreation development, found in the City's General Plan (Chapter 5), the City's goal is to provide three (3) acres of park land per 1,000 residents pursuant to Policy 2; this project will provide payment to the City for usable open space outside the Tract's boundary which is allowed pursuant to Chapter 13.48 of the Subdivision Ordinance. 33 561 City Council Resolution 2003- Tentative Tract Map 30138 - Dan Jewitt Adopted: August 5, 2003 Page 4 Finding G - Site Design (Public Easements) Public easements will be retained and required in order to construct any houses on the proposed lots, ensuring adequate facilities for future homeowners in compliance with Section 13.24.100 of the Subdivision Ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California as follows: 1. That the above recitations are true and correct and constitute the findings of said City Council in this case; and 2. That it does hereby certify Environmental Assessment 2002-465 in that no significant effects on the environment were identified, provided mitigation measures are met; and 3. That it does hereby approve Tentative Tract Map 30138 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 5th day of August, 2003, by the following vote, to wit: AYES: NOTES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 34 564 City Council Resolution 2003- Tentative Tract Map 30138 - Dan Jewitt Adopted: August 5, 2003 Page 5 ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 35 3 6!j CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 30138, DAN JEWITT ADOPTED: AUGUST 5, 2003 GENERAL 1 . The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tentative map or any final map thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This tentative map and any final maps thereunder shall comply with the requirements and standards of Sections 66410 through 66499.58 of the California Government Code (the Subdivision Map Act) and Chapter 13 of the La Quinta Municipal Code (LQMC). 3. Prior to the issuance of a grading, construction or building permit, the applicant shall obtain permits and/or clearances from the following public agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (11D) • California Water Quality Control Board (CWQCB) • Sunline Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. 36 566 A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on -site or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs shall be approved by the City Engineer prior to any on -site or off -site grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. The tentative map shall expire on August 5, 2005, unless an extension is granted per Section 13.12.150 of the Subdivision Ordinance. PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: 37 5 6 f Avenue 52 (Primary Arterial, 1 10' ROW) — No additional right of way is required. 9. The applicant shall retain for private use on the Final Map all private street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: PRIVATE STREETS - Property line shall be placed at the back of curb similar to the lay out shown on the tentative tract map. Use of smooth curves instead of angular lines at property lines is recommended. Private Residential Streets measured at gutter flow line shall have a 36-foot travel width. Curve radii for curbs at all street intersections shall not be less than 25 feet. 1 1 . Right of way geometry for knuckles turns and property line corner cut -backs at curb returns shall conform to Riverside County Standard Drawings #801, and #805, respectively, unless otherwise approved by the City Engineer. 12. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 13. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 14. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 15. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: Avenue 52 (Primary Arterial) - 20-foot from the R/W-P/L. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. 38 563 16. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 18. Direct vehicular access to Avenue 52 from any portion of the site from frontage along Avenue 52 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 21. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 22. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 39 5 9 23. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. On -Site Street Plan: 1 to = 40' Horizontal, 1 " = 4' Vertical C. On -Site Rough Grading/Storm Drainage Plan: 1 " = 40' Horizontal D. On -Site Precise Grading Plan: 1" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Rough Grading" plans shall normally include perimeter walls with Top of Wall & Top of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. Additionally, a hydrology/hydraulic report shall be submitted and all pipe and catch basin sizing shall be provided on the improvement plan. 24. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 25. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order 40 to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 26. Prior to the conditional approval of any Final Map, or the issuance of any permit(s), the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 27. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 28. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 29. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 30. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. 31. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2 if x 11 if reduction of each page of the Final Map, along with a copy of an 8-1/2 it x 11 " Vicinity Map. 41 J �i Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. 32. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. FeT.X141 ►rl 33. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 34. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 35. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a Soils Engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust 42 J ►� � Control Plan provisions as submitted with its application for a grading permit. 36. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 37. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e., the slope at the back of the landscape lot), which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1 . All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches 0 8") behind the curb. 38. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 39. Building pad elevations of perimeter lots shall not differ by more that one foot from the building pads in adjacent developments. 40. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 41. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 43 a 73 42. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100-year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. The maximum allowable water depth when the design storm is contained is five (5) feet. 43. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 44. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 45. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 46. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 47. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance -free ground cover. Additionally, the applicant's preliminary hydrology report is approved with the following conditions: 1) Enlarge the retention basin to provide 5 feet maximum water depth; and 2) Submittal of a final hydrology report for approval at time of improvement plan submittal. Drainage system pipe and catch basin sizing shall also be provided on the improvement plans. 48. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 49. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 44 �`� 50. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 51. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIFS 52. The applicant shall comply with the provisions of Section 13.24.1 10 (Utilities), LQMC. 53. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all aboveground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 54. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. The existing utility lines attached to joint use 92 KV transmission power poles on Avenue 52 are exempt from the requirement to be placed underground. STREET AND TRAFFIC IMPROVEMENTS 55. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 56. The applicant shall construct the following street improvements to conform to the General Plan street type noted in parentheses. 41 575 OFF -SITE STREETS - Avenue 52, (Primary Arterial, Option A; 1 10' R/W) Widen the north side of the street along all frontage adjacent to the Tentative Tract Map boundary to its ultimate half street width on the north side of the street as specified in the General Plan and the requirements of these conditions to include rehabilitation and/or construction of existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's urban arterial design standard. The north curb face shall be located forty-three feet (43') north of the centerline, except at locations where additional street width is needed to accommodate a required Sunline Transit Agency bus turnout. Other required improvements in the Avenue 52 right of way and/or adjacent landscape setback area include: A) All appurtenant components such as, but not limited to: curb, gutter traffic control striping, legends, and signs, plus a single overhead street light at each street connecting to Avenue 52. B) Construct 8-foot meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. The cost of improvements expended by the applicant from the centerline of Avenue 52 to within 20 feet of the outer curb face is eligible for reimbursement. The applicant is responsible for the remaining cost of the improvements. PRIVATE STREETS - Construct full 36-foot wide travel width improvements measured from gutter flow line to gutter flow line, within the approved right of way where the residential streets are double loaded. 57. All gated entries shall provide for a two -car minimum stacking capacity for inbound traffic; and shall provide for a full turnaround outlet for non -accepted vehicles. 46 576 Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a "U" turn back out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 58. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential - 3.0" a.c./4.5" c.a.b. Primary Arterial - 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 59. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 60. General access points and turning movements of traffic are limited to the following: A. Avenue 52 Primary Entry (approximately 3,140 feet east of Jefferson Street): right turn in, right turn out, and left turn in from Avenue 52 into the site. Left turn out from the entry is prohibited. B. Avenue 52 Secondary Entry (approximately 2,800 feet east of Jefferson Street): right turn in and right turn out. Left turn in and out from the entry is prohibited. 61. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and 475 7" sidewalks. Mid -block street lighting is not required. 62. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 63. Standard knuckles and corner cutbacks shall conform to Riverside County Standard Drawings #801 and #805, respectively, unless otherwise approved by the City Engineer. 64. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements. CONSTRUCTION 65. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 66. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 67. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. The developer and subsequent property owner(s) shall continuously maintain all required landscaping in a healthy and viable condition as required by Section 9.60.240(E3) of the Zoning Code. 68. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. t NOTE: Plans are not approved for construction until signed by the City Engineer. 69. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 70. Parkway shade trees shall be delivered to the site in 24-inch wide or larger boxes with minimum 2.0-inch calipers. Trees shall be a minimum height of ten feet once installed and double -staked with lodge poles to protect against damage from gusting winds. Parkway palm trees shall have a minimum brown trunk height of eight feet. Uplighting of the palm trees is encouraged. Undulating mounding, up to 36-inches, shall occur along Avenue 52 pursuant to Section 9.60.240(F) of the Zoning Code. 71. Front yard landscaping for each dwelling shall consist of two trees (i.e., a minimum 1.5-inch caliper measured three feet up from grade level after planting), ten 5-gallon shrubs, and groundcover. Palm trees may count as a shade tree if the trunk is six feet tall. Double lodge poles (two-inch diameter) shall be used to stake trees. Bubbler or emitters shall irrigate all shrubs and trees. To encourage water conservation, no more than 50% of the front yard landscaping shall be devoted to turf. Future homebuyers shall be offered an option to have no turf areas in their front yard through the use of desertscape materials. The conceptual front yard landscape plan shall be approved by the Community Development Department before working drawings are submitted to the Community Development Department for approval. 72. Vines shall be planted along the length of the parkway wall (e.g., average 25 feet on center) to add texture and color to the perimeter planting. 73. Decorative details shall be added to the Avenue 52 entry gates to improve their overall appearance (e.g., scrolled metal, copper overlay, etc.), subject to approval of the Community Development Director. Walls within 25 feet of the entry gates shall include texture changes (or reveals) to augment gating detail upgrades. Pilaster shall be added to the Avenue 52 wall at 60-foot intervals. Perimeter tract walls shall be constructed before the 10th house is ready to be occupied. 74. Existing site vegetation on the project's perimeter shall be retained in place, unless noted otherwise on the grading plan. QUALITY ASSURANCE 75. The applicant shall employ construction quality -assurance measures that meet J 7 1 49 with the approval of the City Engineer. 76. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 77. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 78. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 79. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 80. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 81. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 82. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 83. Prior to completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the 50 530 cost of such reapportionment. 84. The developer shall pay school mitigation fees based on their requirements. Fees shall be paid prior to building permit issuance by the City. 85. The Community Development Director shall cause to be filed with the County Clerk a "Notice of Determination" pursuant to CEQA Guideline § 15075(a) once reviewed by the City Council. 86. The applicant shall comply with the provisions of Section 13.48 (Park Dedications) of the La Quinta Municipal Code prior to final map recordation. FIRE DEPARTMENT Conditions are subject to change with adoption of new codes, ordinances, laws, or when building permits are not obtained within twelve 0 2) months. Final conditions will be addressed when plans are reviewed. A plan check fee must be paid to the Fire Department at the time construction plans are submitted. All questions regarding the meaning of the Fire Department conditions should be referred to the Fire Department Planning & Engineering staff at (760) 863-8886. 87. For residential areas, approved standard fire hydrants, located at each intersection and spaced 660 feet apart with no portion of any lot frontage more than 330 feet from a hydrant. Minimum fire flow shall be 1,000 g.p.m. for a 2- hour duration at 20 psi. For any building with public access (e.g., recreation halls, clubhouses, gatehouse, maintenance and/or commercial buildings), Super fire hydrants are to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travelways around the exterior of the building. Minimum fire flow shall be 1,500 g.p.m. for a 2-hour duration at 20 p.s.i. 88. Blue dot retro-reflectors shall be placed in the street 8-inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 89. Buildings that are 5,000 square feet and larger, other than single family houses, shall be fully sprinkled (NFPA 13 Standard). If required, sprinkler plans will need to be submitted to the Fire Department. Area separation walls may not be used to reduce the need for sprinklers. 90. Any turnaround requires a minimum 38-foot turning radius. 91. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. 51 5�:1 92. The minimum dimension for access roads is 20 feet clear and unobstructed width and a minimum clearance of 13'-6" in height. 93. Any gate providing access from a road to a driveway shall be located at least 35'-0" setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 94. Gates may be automatic or manual and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation. Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. Automatic gates shall be provided with backup power. A separate pedestrian access gate is also required. 95. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on an individual lot. Two sets of water plans are to be submitted to the Fire Department for approval. 96. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 97. Building plan check (nonresidential, if any) is to run concurrent with the City of La Quinta plan check. MISCELLANEOUS 98. All public agency letters received for this case are made part of the case file documents for plan checking purposes. 99. All mitigation measures included in Environmental Assessment 2002-465 are hereby included in this approval. 100. Housing units for the tract shall be reviewed and approved by the Architecture and Landscape Review Committee and Planning Commission per Section 9.60.330 (Tract Development) or Section 9.60.340 (Custom Homes) of the Zoning Code (e.g., Business Item). The siting of any two-story houses is subject to approval by the Planning Commission during review of a Site Development Permit. 52 58Z 101. A permit from the Community Development Department is required for any temporary or permanent tract signs. Uplighted tract ID signs are allowed subject to the provisions of Chapter 9.160 of the Zoning Ordinance. 102. The Community Development and Public Works Directors may allow minor design changes to final map applications that include a reduction in the number of buildable lots, changes in lot sizes, relocation of common open space areas or other required public facilities (e.g., CVWD well sites, etc.) and changes in the alignment of street sections, provided the applicant submits a Substantial Compliance Application to the Public Works Department during plan check disclosing the requested changes and how the changes occurred. These changes shall be conveyed to the City Council when the map is presented for recordation consideration. 103. Prior to submittal of the Final Map for plan check consideration, the following corrections and/or information shall be provided: A. Two copies of the draft Covenants, Conditions and Restrictions (CC&R's). The City Attorney shall approve the document prior to approval of the final map by the City Council. The CC&R's shall contain language reflecting the following provisions: "On -street parking of any recreational vehicles (e.g., boats, motor homes, trailers, buses, campers, mobile homes, inoperable vehicles, or other similar vehicles) shall be prohibited at all times within the residential tract. Parking for such vehicles shall be restricted to storage on the property behind a masonry wall of not less than six feet in height which is equipped with a solid gate that shields the subject vehicle from view from the street. Temporary parking in individual driveways is permitted for a maximum of 24 hours as RV's are prepared for use or storage." B. A minimum of three street names shall be submitted for each private street shown on the Map exhibit. A list of the names in ranking order shall be submitted to the Community Development Department for approval. 53 581 ATTACHMENTS 584 5 ATTACHMENT 1 C•1 coal.24 i �` / /� / s•7 / ,a �` a \ P / 1 t.. / � rs»:ae; I am �N :aet so I4 % /y9A/ / '�11 � /�� \ \ 1 XI I ij xl ,la i+ ae• YltorlaE °fir " \ ~1� 18.31 ,7.7� ,,� , . ` , 1 ,1e.17 I AM ,1s . \♦ I ��I I ,n.w rA3 I !D r� I i i cc) 71 17 .7e N o� `.1 o�C # .1 sal j i I , .17.9e CFC Ja 17..x Tex I ire17i1 ao 70 7.2e `\ ' �� 11.,1 1.2 �1 ■ arw (SY.>. I� .I ( io.n o 'R � I I i 71u119cx1 :7.11 ♦\ I I ,,e.ee -20.31 0/ w x 7a &,IA— ,19 °I1 , r .040 I C LI 7. yW � �� ' ,17.e1 1 I 1 I c c ' 17i ; 7se 11 \ `'u�w al l NUASEW �7.e1 o ,r :L n I N 1 1 I ,,e.7 1 lickI 17.,1 I if l .10 III o ao 1 1 .1704 W .17. WARUP 111 11 toy a I •�+�' .10.63; I I,, .,.--------------------------- •.......... Y r/ J r 1 jam`!=y{l.7.e1 —_.—_ _. >• •—��,17.L .949 Q e Q 17.N .17.K 7e1 43 .17411 ) ,1 m — fL7 tico a co • neossLLLfLS=L$IfL'>'Cflt>'1tb>'CYL"1�-1S�iitl910S.G'q Q14f _ .......0000 N.r�4M00000000000 O-..�?tOO.-�O SOS,020ROC~•O' rr le�gili�=ilia ��g3?'I'>E��'��i�'!#��Iinnnew��gggqqqqqqqqqqqq ATTACHMENT 2 MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting field at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA June 4, 2003 10:00 a.m. I. CALL TO ORDER A. This meeting o rchitectural and Landscaping R Committee was called er at 10:07 a.m. by Planning er Oscar Orci who led g salute. B. Co ee Members present: Dennis C am, and David Thoms. as moved and seconde y Committee Members oms/Cunningham to excuse Co ee Member $obbitt. Staff present: Planning er Oscar Orci, Associate Planne Wallace Nesbit, Greg ell and Martin Magana, and Exec Secretary Betty Saw Il. PUBLIC COMMENT: III. CONFIRMATIO HE AGENDA: IV. CONSENT CALENDAR: 1, Staff asked if there were any change a Minutes of April 2, 2003. There being no corrections, it wa ed and seconded by Committee Members Cunningham/Thom t ove the Minutes as submitted. V. BUSINESS ITEMS: A. Tentative Tract Map 30138; a request for review of Avenue 52 parkway landscaping plans for the north side of Avenue 5.2, approximately 0.5 miles east of Jefferson Street. 1. Associate Planner Greg Trousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Mr. Dan Jewitt, the applicant, who stated he was available to answer questions. 2. Committee Member Cunningham asked about the entrygates. 5 9 Staff explained they consisted of tubuilar metal. 5 0 1 f Architecture and Landscaping Review Committee June 4, -29003 3. Committee Member Thoms asked if the columns were repeated down the street. Staff stated they would be carried down the wall. Committee Member Thoms stated the wall appeared to be boring, lacking enough contrast at the entry. Mr. Jewitt stated the landscaping growth would hide the wall in six months. 4. Committee Member Cunningham concurred that the gates lacked detail, but as they were set back and the planting material would grow and cover the walls, the split face has been a good wall design for that area. Mr. Jewitt stated the landscaping will carry the look. 5. Committee Member Thoms stated he could not support the perimeter walls or gates for the entry statement as submitted. The gate and wall system need a more contrasting appearance. Mr. Jewitt stated it is consistent with other projects that are within five miles. Committee Member Thoms stated it is not the job of this Committee to design the elements. The gate system and entrance wall are plain. The wrought iron members seem spindly, and it is a weak iron system in appearance. 6. Committee Member Cunningham suggested the top wrought iron member be at three inches and the verticals at two to enhance the look. 7. Committee Member Thoms stated the gates need to be designed; the columns need to be a different finish. 8. There being no further discussion and the members unable to come to a consensus, the following is the recommendation to the Planning Commission: a. Committee Member Cunningham liked the design with the brown slumpstone as he believes the wall blends in with the surrounding developments. As the gate system is set back in from the street, he has no problem with the design. b. Committee Member Thoms does not recommend the design as presented. The gate system is weak in its presentation; the wall system needs a contrasting appearance. 537 -G:\WPDOCS\ARLC\6-4-'03 WD.doc Planning Commission Minutes July 8, 2003 e. f. ATTACHMENT 3 Condition #53: Ame ,- - 1 !-!- __ -- __ __ ____ -t- _ _ shelter to be com 'thin Condition #54• pplicant sl appropria effect securit Sherif ' artment letter of ROLL CALL• : Commissioners Abels, hairman Kirk. NOES: None. None. E. Environmental Assessment 2002-465 and Tentative Tract Map 30135; a request of Dan Jewitt for certification of a Mitigated Negative Declaration of environmental impact and approval of the subdivision of approximately 14.69 acres into 47 single family and other common lots for the property located at 80-600 Avenue 52. 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Greg Tousdell presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Commissioner Quill questioned the grade elevations adjacent to the Channel/dike, whether or not Avenue 52 was intended to have a median and if so, is this applicant required to provide future funding. Assistant City Engineer Steve Speer stated the median would be constructed by The Hideaway project to the south with Development Impact Fees. With respect to the elevation differential between the dike elevation and adjacent street, if there is inadequate space for sloping, they will be required to construct a retaining wall. Commissioner Quill also stated the design for the entry gates and the wall fronting Avenue 52 needs to be enhanced. 3. Commissioner Tyler stated the staff report mentions a Golf Cart Path and he was unaware the City had a plan. Assistant City Engineer Steve Speer stated they would be looking at the stripping only, which would be a bicycle path at this time. Commissioner Tyler asked that Conditions #37 and 42 were the same and one should be deleted. He asked if Avenue 52 was built to City standards or was it still a rural road. Staff stated the existing pavement is rural standard, and until the City has a method of testing the thickness of the road, staff does not know whether or not it will have to be structurally changed. Commissioner Tyler J �8H G:\WPDOCS\PC MINUTES\7-8-03WD.DOC 0 Planning Commission Minutes July 8, 2003 questioned why other developments, in this same area, were required to construct the road up to the City's standards. Staff would look into the matter. Commissioner Tyler asked if the utilities were to be undergrounded. He also asked staff if the project was to have a perimeter wall around the entire project. Staff stated they show a masonry wall around the perimeter and it is noted in Condition #74. Commissioner Tyler stated a wall should be constructed along the Channel. Staff stated the Mountain View project was only required to have a chain link fence. 4. There being no other questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Mr. Dan Jewitt, the applicant, stated he was available to answer any questions. 5. Commissioner Ables asked the intended use of Lots B, C, and D. Mr. Jewitt stated they would be retention basins. 6. Chairman Kirk asked the depth of the irrigation pipe lines in the easements. Mr. Jewitt stated they have seven feet of cover over an 84-inch pipe line. Chairman Kirk asked if the applicant had considered using the easement for his retention basins. Mr. Jewitt stated they had considered it, by they decided it made more sense to take everything to the front of the project. He stated the slope adjacent to the Channel belongs to the Water District and they do have a buffer between their roadway and the toe of the slope which will be heavily landscaped. In regard to the perimeter wall, they will have a wall around the entire development. Concerning the gates, they will enhance the entry. 7. There being no further questions of the applicant, and no other public comment, the public participation portion of the hearing is closed and open for Commission discussion. 8. There being no further discussion, it was moved and seconded by Commissioners Abels/Daniels to adopt Planning Commission Resolution 2003-048, recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-465, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Kirk, Quill, Tyler, and Chairman Butler. NOES: None. ABSENT: None. ABSTAIN: None. G:\WPDOCS\PC MINUTES\7-8-03WD.D0C or Planning Commission Minutes July 8, 2003 9. It was moved and seconded by Commissioners Abels/Daniels to adopt Planning Commission Resolution 2003-049, recommending approval of Tentative Tract Map 30135, as amended: a. Condition #37: Deleted b. Add Condition regarding standard condition for underground of utilities along Avenue 52. C. Add Condition regarding upgrading the streets to City standards for Arterial streets. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. E. Tentative Tract Map 29053, Extension Housing for a third one year extension creating 103 single family lot;�o Jefferson Street and Avenue # request of Trans West refor a tentative tract map st of the intersection of 1 . Chairman Kirk o the public hearing and asked for the staff report. Prin anner Stan Sawa presented the information contained a staff report, a copy of which is on in the Comm evelopment Department. t- 2. an Kirk asked staff to explain "arrh Assistant City gineer Steve Speer stated that d an having a uniform rhythm, it has an A -typical arrhyt ttern. It means irregular. 3. Chairman Kirk asked why ct did not have a 50% maximum turf requirement. Sta ed it did not have the 'requirement when it was approv 401 00e4. There being er questions for staff, Chairma irk asked if the applic ould like to address the Commi .There being no corn s from the applicant and no of blic comment, the public participation portion of the heari 'as closed and open for Commission discussion. 5. There being no further discrsto it was moved and seconded by Commissioners Abels/Davieadopt Planning Commission Resolution 2003-050, recommending approval of Tentative Tract 5,910 Map 29053, Extension #3, as amended: 60 G:\WPDOCS\PC MINUTES\7-8-03WD.D0C in OF T COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Public Hearing to Adopt Resolutions for: 1) Certification of a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2003-476; and 2) Approval of Development Design Plans for a 20,000 Square Foot Municipal Library (CIP 2002-04) to be Located at the Northwest Corner of the Civic Center Campus. Applicant: City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-476. Adopt a Resolution of the City Council approving the development design plans for Capital Improvement Project 2002-04, the City of La Quinta Municipal Library. FISCAL IMPLICATIONS: Design costs associated with the Library were programmed into the 2000-01 Capital Improvement Program budget. The construction costs associated with the project have been included in the 2003-04 Capital Improvement Program budget. The total project cost is expected to be $4,676,676 and funding is currently budgeted from Library Development Impact Fees funds. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background The project site is located within the La Quinta Civic Center Campus, north of the Senior Center and west of City Hall (Attachment 1). Mass grading has been completed and the parking lot has been constructed as part of the Civic Center Campus improvements. Project Request In addition to the Environmental Assessment, the proposed project involves the review of the design and site planning for the new proposed La Quinta Library. The Library project is a programmed Capital Improvement Project and has been planned for some time. On November 6, 2001, the City Council approved planning and design services for the La Quinta Library. The City Council approved the design concept at its study session on February 19, 2002. A public meeting was held to solicit public input as to the amenities the public would like to see incorporated into the Library design. This application represents the results of the design effort. Project Description The City is proposing a 20,000 square foot building shell of which 10,000 square feet will be used for the Library. The balance of the interior space will be used for other civic uses until the funds are acquired to expand the library to the full 20,000 square feet. The building complies with the Major Community Facilities development standards in terms of such things as height and setbacks. The rooflines of the main library space and the central octagonal are consistent with the scale of the City Hall and Senior Center. Site design includes an entry plaza, adjacent to the parking area, a new walled courtyard north of the community room, and a linear trellis along the west elevation of the Library that connects the entry plaza to the separate entry for the community room and technical services area. The wall enclosing the community room courtyard also functions as a sign, identifying the Library to vehicular and pedestrian traffic on Calle Tampico. Additional low planter walls, similar to those at the City Hall, have also been incorporated to enhance the connection between the building and site. A covered arcade is located on the west elevation, to provide a shaded transition zone between the entry plaza and the actual front door of the Library. Architectural plans are attached (Attachment 2). The Library's exterior materials and colors are compatible with those employed on the City Hall and consist primarily of stucco plaster walls, terra cotta tile roof, decorative tile accents, and metal trellises and trim. Details of the materials palette are illustrated on the presentation boards, which will be presented at the meeting. The landscaping design shall be consistent with and will connect the Civic Center Campus to the Library site, by means of paving materials, low garden walls, and planting. 2 Planning Commission Review The Planning Commission reviewed the design at its regularly scheduled meeting of July 8, 2003 (Attachment 3). The Planning Commission unanimously adopted Resolutions 2003-045 and 2003-046, recommending approval of the Library, as conditioned. Architecture and Landscaping Review Committee (ALRC) The ALRC reviewed the proposed landscaping and building elevations at their meeting of June 4, 2002 (Attachment 4), and recommended approval subject to conditions. FINDINGS AND ALTERNATIVES: The findings necessary to approve this request can be made, and are included in the attached Resolutions. The alternatives available include: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-476; and Adopt a Resolution of the City Council approving the development design plans for Capital Improvement Project 2002-04, the City of La Quinta Municipal Library; or 2. Do not adopt the Resolutions approving the project; or 3. Provide staff with alternative direction. Respectfully submitted, //- e_ /�' 4�4rry Herman, Com nity vel ment Director Approved for submission b Thomas P. Genovese, City Manager S9 ,3 3 Attachments: 1. Location map 2. Architectural plans (City Council only) 3. Planning Commission minutes of July 8, 2003 (excerpts only) 4. ALRC minutes of June 4, 2003 (excerpts only) 4 94 RESOLUTION NO. 2003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2003-476 PREPARED FOR A CAPITAL IMPROVEMENT PROJECT TO CONSTRUCT A MUNICIPAL LIBRARY ENVIRONMENTAL ASSESSMENT 2003-772 APPLICANT: CITY OF LA QUINTA WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 8th day of July, 2003 hold a duly noticed Public Hearing to consider Environmental Assessment 2003-476 for a Capital Improvement Project to construct a Municipal Library, located on the La Quinta Civic Center campus, more particularly described as: APN 770-130-001 - 78-275 Calle Tampico WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the facts, findings, and reasons to adopt Resolution 2003-045 recommending certification of said Environmental Assessment; and WHEREAS, said Environmental Assessment has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-68 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Initial Study (EA 2003-476) and has determined that although the proposed Capital Improvement Project could have a significant adverse impact on the environment, there would not be a significant effect in this case because appropriate mitigation measures were made a part of the Assessment and included in the Conditions of Approval and a Mitigated Negative Declaration of environmental impact should be filed; and WHEREAS, the City Council of the City of La Quinta, California, did, on the 5th day of August 2003, hold a duly noticed Public Hearing to consider Environmental Assessment 2003-476 for the Project; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify recommending certification of said Environmental Assessment: City Council Resolution 2003- Environmental Assessment 2003-476 La Quinta Municipal Library Adopted: August 5, 2003 1. The proposed Capital Improvement Project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that no significant unmitigated impacts were identified by Environmental Assessment 2003-772. 2. The proposed Capital Improvement Project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number, or restrict the range of rare, or endangered plants, or animals, or eliminate important examples of the major periods of California history, or prehistory. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends. 4. The proposed Capital Improvement Project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as no significant effects on environmental factors have been identified by the Environmental Assessment. 5. The proposed Capital Improvement Project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project. 6. The proposed Capital Improvement Project will not have environmental effects that will adversely affect the human population, either directly or indirectly, as no significant impacts have been identified which would affect human health, risk potential or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment. 8. The Planning Commission has considered Environmental Assessment 2003- 476 and the Environmental Assessment reflects the independent judgment of the City. 9. The City has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 6 6 .9 City Council Resolution 2003- Environmental Assessment 2003-476 La Quinta Municipal Library Adopted: August 5, 2003 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That Environmental Assessment 2003-772 reflects the independent judgment of the City. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of August 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 597 Environmental Checklist Form 1 . Project Title: Site Development Permit 2003-772, City of La Quinta Library 2. Lead Agency Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 3. Contact Person and Phone Number: Oscar Orci, 760-777-7125 4. Project Location: 78-275 Calle Tampico -- Civic Center Campus APN: 770-130-001 5. Project Sponsor's Name and Address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 6. General Plan Designation: Major Community Facility 7. Zoning: Major Community Facility 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) Site Development Permit to allow the construction of a 20,000 square foot building to contain a 10,000 square foot library and a 10,000 square foot finished space. The portion of the building not used for the library at this time will be used for other civic uses, until such time as the library is expanded to its buildout of 20,000 square feet, funding permitting. The building site is located on the existing Civic Center complex, immediately north of the Senior Center, to Calle Tampico. 9. Surrounding Land Uses and Setting: Briefly describe the project's surroundings. North: Calle Tampico, Neighborhood Commercial development South: Senior Center West: Existing Parking lot, part of Civic Center complex East: Existing City Park, City Hall 10. Other agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District G 3 598 P:\Oscar\LQ Library\EA Chklst476.wpd Environmental Factors Potentially Affected: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Agriculture Resources Air Quality Biological Resources Cultural Resources Geology and Soils Hazards and Hazardous Materials Hydrology and Water Quality Land Use Planning Mineral Resources Noise Population and Housing Public Services Recreation Transportation/Traffic Utilities and Service Systems Lj Mandatory Findings Determination (To be completed by the Lead Agency.) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared 1-1 I find that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the applicant. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. 101 I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. 0 I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. 101 Sigtrature ��— June 11, 2003 Date P:\Oscar\LQ Library\EA Chklst476.wpd 2 Evaluation of Environmental Impacts: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the reference information sources show that the impact simply does not apply to projects like the one involved (e.g. the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g. the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off - site as well as on- site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Potentially Significant Unless Mitigation Incorporated applies where the incorporation of mitigation measures has reduced an effect from "Potentially 9 p Significant Impact" to a "Less Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVIII, "Earlier Analysis," may be cross-referenced). 5) Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). Earlier analysis are discussed in Section XVIII at the end of the checklist. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) The analysis of each issue should identify: a) the significance criteria or threshold used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance P:\Oscar\LQ Library\EA Chk1st476.wpd 3 Issues (and Supporting Information Sources): Would the proposal result in potential impacts involving: AESTHETICS: Would the project: a) Have a substantial adverse effect on a scenic vista? (General Plan Exhibit 3.6) b) Damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial light or glare which would adversely affect day or nighttime views in the area? (Application materials) AGRICULTURAL RESOURCES:. In determining whether impacts to agricultural resources are significant environmental effects, lead agencies may refer to the California Agricultural Land Evaluation and Site Assessment Model prepared by the California Dept. Of Conservation as an optional model to use in assessing impacts on agriculture and farmland. Would the project: a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland) to non-agricultural use? (General Plan EIR p. III-21 ff.) b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map, Property Owner) c) Involve other changes in the existing environment which, due to their location or nature, could individually or cumulatively result in loss of Farmland, to nonagricultural use? (No ag. land in proximity to project site) III. AIR QUALITY: Where available, the significance criteria established by the applicable air quality management or air pollution control district may be relied upon to make the following determinations. Would the project: a) Conflict with or obstruct implementation of the applicable Air Quality Attainment Plan or Congestion Management Plan? (SCAQMD CEQA Handbook) b) Violate any stationary source air quality standard or contribute to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a net increase of any criteria pollutant for which the project region is non -attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) Potentially Potentially Significant Less Than Significant Unless Significant No Impact Mitigated Impact Impact X X X X X X X X X P:\Oscar\LQ Library\EA Chklst476.wpd 4 _LA. �r?1 IV. V. d) Expose sensitive receptors to substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a substantial number of people? (Project Description, Aerial Photo, site inspection) BIOLOGICAL RESOURCES: Would the project: a) Have a substantial adverse impact, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (General Plan Biological Resources Element, all exhibits) b) Have a substantial adverse impact on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (General Plan Biological Resources Element, all exhibits) c) Adversely impact federally protected wetlands (including, but not limited to, marsh, vernal pool, coastal, etc.) Either individually or in combination with the known or probable impacts of other activities through direct removal, filling, hydrological interruption, or other means? (General Plan Biological Resources Element, all exhibits) d) Interfere substantially with the movement of any resident or migratory fish or wildlife species or with established resident or migratory wildlife corridors, or impede the use of wildlife nursery sites? (General Plan Biological Resources Element, all exhibits) e) Conflict with any local policies or ordinances protecting biological resources such as a tree preservation policy or ordinance? (General Plan Biological Resources Element, all exhibits) f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Conservation Community Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment, p. 73 ff.) CULTURAL RESOURCES: Would the project: a) Cause a substantial adverse change in the significance of a historical resource which is either listed or eligible for listing on the National Register of Historic Places, the California Register of Historic Resources, or a local register of historic resources? (General Plan Cultural Resources Exhibit, EA 87- 073) 1ri KI X X X X X X X � 6 `J 0) -I- . P:\Oscar\LQ Library\EA Chklst476.wpd 5 b) Cause a substantial adverse change in the significance of a unique archaeological resources (i.e., an artifact, object, or site about which it can be clearly demonstrated that, without merely adding to the current body of knowledge, there is a high probability that it contains information needed to answer important scientific research questions, has a special and particular quality such as being the oldest or best available example of its type, or is directly associated with a scientifically recognized important prehistoric or historic event or person)? (General Plan Cultural Resources Exhibit, EA 87- 073) c) Disturb or destroy a unique paleontological resource or site? (Master Environmental Assessment Exhibit 5.9) d) Disturb any human remains, including those interred outside of formal cemeteries? (General Plan Cultural Resources Exhibit, EA 87-073) VI. GEOLOGY AND SOILS: Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist-Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (MEA Exhibit 6.2) iii) Seismic -related ground failure, including liquefaction? (Geotechnical letter Report, Earth Systems Southwest, May 2003) iv) Landslides? (General Plan Exhibit 8.3) b) Result in substantial soil erosion or the loss of topsoil? (General Plan Exhibit 8.4) c) Be located on a geological unit or soil that is unstable, or that would become unstable as a result of the project, and potentially result in on- or off -site landslides, lateral spreading, subsidence, liquefaction or collapse? (General Plan Exhibit 8.1) d) Be located on expansive soil, as defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan Exhibit 8.1) e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal system where sewers are not available for the disposal of waste water? (General Plan Exhibit 8.1) X X X X X X X X X X JC P:\Oscar\LQ Library\EA Chklst476.wpd 6 VII. HAZARDS AND HAZARDOUS MATERIALS: Would the project: a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the likely release of hazardous materials into the environment? (Application materials) c) Reasonably be anticipated to emit hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Is the project located on a site which is included on a list of hazardous materials sites complied pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) f) For a project within the vicinity of a private airstrip; would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ff) h) Expose people or structures to the risk of loss, injury or death involving wildlands fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) Vill. HYDROLOGY AND WATER QUALITY : Would the project: a) Violate Regional Water Quality Control Board water quality standards or waste discharge requirements? (General Plan EIR, p. III-187 ff.) b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (i.e., the production rate of pre- existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted? (General Plan EIR p. III-87 ff.) c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? (Project Preliminary Grading Plan) X X X X X X X X X 1:1 X tj 604 P:\Oscar\LQ Library\EA Chklst476.wpd 7 d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on - or off -site? (Project Preliminary Grading Plan) e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems to control? (Project Preliminary Grading Plan) f) Place housing within a 100-year floodplain, as mapped on a federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental Assessment Exhibit 6.6) g) Place within a 100-year floodplain structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) IX. LAND USE AND PLANNING: Would the project: a) Physically divide an established community? (Project Description) b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purposes of avoiding or mitigating an environmental effect? (General Plan p. 18 ff.) c) Conflict with any applicable habitat conservation plan or natural communities conservation plan? (Master Environmental Assessment p. 74 ff.) X. MINERAL RESOURCES: Would the project: a) Result in the loss of availability of a known mineral resource classified MRZ-2 by the State Geologist that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a locally important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) XI. NOISE: Would the project result in: a) Exposure of persons to, or generation of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (General Plan p. 95) b) Exposure of persons to or generation of excessive groundborne vibration or groundborne noise levels? (Parking lot-- no ground borne vibration) c) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan EIR, p. III-144 ff.) P X X X X X 91 X X KI X X r- P:\Oscar\LQ Library\EA Chk1st476.wpd 8 P () d) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) e) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project area to excessive levels? (General Plan land use map) XII. POPULATION AND HOUSING: Would the project: a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing elsewhere? (Application Materials) c) Displace substantial numbers of people, necessitating the construction of replacement housing elsewhere? (Application Materials) XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) Police protection? (General Plan MEA, p. 57) Schools? (General Plan MEA, p. 52 ff.) Parks? (General Plan; Recreation and Parks Master Plan) Other public facilities? (General Plan MEA, p. 46 ff.) XIV. RECREATION: KI X X X a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility X would occur or be accelerated? (Application Materials) P:\Oscar\LQ Library\EA Chklst476.wpd 9 b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which X might have an adverse physical effect on the environment? (Application Materials) XV. TRANSPORTATION/TRAFFIC: Would the project: a) Cause an increase in traffic which is substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or cumulatively, a level of service standard established by the county congestion management agency for designated roads or highways? (General Plan EIR, p. III-29 ff.) c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards to a design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Project Site Plan) e) Result in inadequate emergency access? (Project Site Plan) f) Result in inadequate parking capacity? (Project Site Plan) g) Conflict with adopted policies supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project Description) XVI. UTILITIES AND SERVICE SYSTEMS: Would the project: a) Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Are sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Has the wastewater treatment provider which serves or may serve the project determined that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? (General Plan MEA, p. 58 ff.) X X X X X X X X In X 1� 607 P:\Oscar\LQ Library\EA Chk1st476.wpd J- 10 f) Is the project served by a landfill with sufficient permitted X capacity to accommodate the project's solid waste disposal needs? (General Plan MEA, p. 58 ff.) XVII. MANDATORY FINDINGS OF SIGNIFICANCE: a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term, environmental goals? c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current project, and the effects of probable future projects)? d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIII. EARLIER ANALYSIS. 94 K4 91 X Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEQA process, one or more effects have been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case a discussion should identify the following on attached sheets. a) Earlier analysis used. Identify earlier analysis and state where they are available for review. Environmental Assessment 1987-073, prepared for the Civic Center Master Plan, was used in this analysis. b) Impacts adequately addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. Not applicable. c) Mitigation measures. For effects that are "Less than Significant with Mitigation Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. See attached Addendum. J JL P:\Oscar\LQ Library\EA Chklst476.wpd 11 SOURCES: Master Environmental Assessment, City of La Quinta General Plan 2002. General Plan, City of La Quinta, 2002. General Plan EIR, City of La Quinta, 2002. SCAQMD CEQA Handbook. City of La Quinta Municipal Code Environmental Assessment 1987-073 P:\Oscar\LQ Library\EA Chklst476.wpd 12 I. a)-d) Addendum for Environmental Assessment 2003-476 The proposed library building will result in the construction of a quasi -public building similar in style and architecture to those which already surround it, including the Senior Center and City Hall. The maximum structure height will be about 36 feet, for the central tower feature. The bulk of the structure will be under 30 feet in height. The project is not located on an Image Corridor, and as a single story structure will not have a significant impact on scenic vistas. Impacts to aesthetics are expected to be less than significant. II. a)-c) The property is not in agriculture, nor is it surrounded or near agricultural land uses. The site is in the traditional "village" of La Quinta, an area in urban use for many years. There are no Williamson Act contracts on the property. III. a),b) & d) The proposed library has been previously analyzed in the EA of 1987, and in the General Plan EIR in 2002. The construction of a 20,000 square foot building, and its associated air quality impacts, will have no significant impacts on existing plans, nor would it violate stationary source standards. No sensitive receptors are located adjacent to the project site. The library will not generate concentrations of pollutants. The primary source of pollutants resulting from construction of the library are those associated with vehicular trips. The library can be expected to generate about 540 daily trips within its 10,000 square foot envelope, and 1,080 daily trips once built out'. For purposes of this analysis, the buildout trip generation was used to determine potential impacts. The pollutants which could be generated by the proposed project at buildout are shown in the table below. Running Exhaust Emissions (pounds/day) PM 10 PM 10 PM 10 CO ROC NOx Exhaust Brakes Tires 40 mph 44.0 2.10 6.48 -- 0.19 0.19 6 Daily Threshold* 550 75 100 150 Based on 1,080 trips/day and average trip length of 8 miles, using EMFAC7G Model provided by California Air Resources Board. Assumes catalytic light autos at 750F, year 2005. * Operational thresholds provided by SCAQMD for assistance in determining the significance of a project and the need for an EIR. 61 P:\Oscar\LQ Library\EAAddendum476.wpd The impacts to air quality standards or existing plans is expected to be less than significant. Ill.c) The construction of the library will result in the creation of dust during construction operations. The Coachella Valley is a severe non -attainment area for PM 10 (particulate matter of 10 microns or smaller). The proposed project would result in the precise grading of about one acre of land. The rough grading has been done on the site, as part of the overall grading undertaken for the Civic Center. This has the potential to generate 26.4 pounds per day in fugitive dust during the grading of the site. Grading is expected to require less than one week. The contractor will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity, which will address the measures to be taken during the grading process, which may include the following: CONTROL MEASURE TITLE & CONTROL METHOD BCM-1 Further Control of Emissions from Construction Activities: Watering, chemical stabilization, wind fencing, revegetation, track -out control BCM-2 Disturbed Vacant Lands: Chemical stabilization, wind fencing, access restriction, revegetation BCM-3 Unpaved Roads and Unpaved Parking Lots: Paving, chemical stabilization, access restriction, revegetation BCM-4 Paved Road Dust: Minimal track -out, stabilization of unpaved road shoulders, clean streets maintenance In order to assure that surrounding development is not impacted significantly during grading activities at the site, the following mitigation measures shall be implemented. 1. Construction equipment shall be properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 4. _A. P:\Oscar\LQ Library\EAAddendum476.wpd 611 I1 6. Watering of the site or other soil stabilization method shall be employed on an on -going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaping surrounding the building shall be installed as quickly as possible following project construction. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction -related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour 10. The project proponent shall conform to the notification standards included in the 2002 SIP for PM10 in the Coachella Valley. III. e) The construction and operation of the proposed project will not generate any objectionable odors. IV) a)-f) The project site has been previously graded, and contains little if any native vegetation. Further, the site is isolated, and surrounded on all sides by other developments or by previously graded lands. No significant biological resources are expected to occur on the site, nor is any significant habitat in existence there. The impacts associated with biological resources are expected to be negligible. V. a)-d) As previously stated, the site has been mass graded. The 1987 Environmental Assessment required that the City bring in a monitor, should resources be found during this process. No resources were identified, and no monitor employed. Conditions relating to archaeological resources have not changed since the preparation of the original Environmental Assessment, so no further impact is expected to result from construction of the library. Impacts associated with cultural resources are expected to be negligible. VI. a) i)-iv) The library site occurs in a Zone III groundshaking zone. The property, as with the rest of the City, will be subject to significant ground movement in the event of a major earthquake. The City Engineer will require the preparation of site - specific geotechnical analysis in conjunction with the submittal of grading plans for the proposed library. This requirement will ensure that impacts from ground shaking are reduced to a less than significant level. 1 P:\Oscar\LQ Library\EAAddendum476.wpd 0 r) VI. b) The site is not located in an area of the City subject to high winds. As such, the primary hazard associated with soil erosion will be due to rain, rather than wind. The City Engineer will require the implementation of NPDES standards to prevent water erosion during construction. These standards will serve to reduce potential impacts to a less than significant level. VI. c)-e) The soils on the site are not expansive, and will support the development proposed. The soils in the area can be collapsible, as is common in this area of the City. The City Engineer will require the preparation of a site specific geotechnical analysis prior to the issuance of grading permits for the site, which will establish the standards and construction techniques required for the site. These standards will reduce the potential impacts associated with collapse to a less than significant level. VII. a)-h The construction of the library will not generate hazardous materials, or a risk of upset associated with those materials. No impact associated with hazardous waste is expected as a result of the proposed project. VIII. a) & b) The construction of the library will not significantly impact water supply, nor will it violate water or wastewater requirements. The library's primary use of water will be in landscaping. The City's water efficient landscaping ordinance will be implemented with this project, encouraging the use of drought tolerant landscaping and low water usage methods. VIII. c) & d) The City will be required to contain drainage with the Civic Center site. The City Engineer requires that all project retain the 100 year storm on -site. The proposed project will be required to conform to this standard, which is expected to lower potential impacts to a less than significant level. VIII. e)-g) The construction of the library will not have an impact on the City's storm drainage system. The site is not located within a FEMA designated 100 year storm area. IX. a)-c) The project will not divide an existing community. The library represents a logical extension of community services within the Civic Center site. The site is outside the boundaries of the Coachella Valley Fringe -toed Lizard Habitat Conservation Plan fee area. P:\Oscar\LQ Library\EAAddendum476.wpd X.a) & b) The project site occurs outside the MRZ-2 Zone, and is not expected to contain resources. XI. a) & b) The construction of the library will have no significant effect on the noise environment. The project will not generate either excessive noise levels or ground borne vibration. XI. c) The construction of the library will generate noise from construction equipment and activities. Existing homes occur to the south and west of the site but are separated by roadways and intervening structures. The construction will be a sufficient distance away that noise levels at the residential property lines should be well below City maximum permitted standards. XI. d) & e) The project site is not within the vicinity of an airport or airstrip. XII. a)-c) The proposed library represents a municipal service to the existing population, and is not expected to induce growth. No impacts are expected to population and housing. XIII. a) Buildout of the library will have a less than significant impact on public services. The library will be served by the County Sheriff and Fire Department, under City contract. The library is expected to generate very little need for police or fire services, and will have no impact on schools or parks. XIV. a) & b) Recreational facilities in the City will not be impacted by the addition of the library structure. XV. a) & b) The proposed library will generate approximately 1,080 trips on a daily basis at buildout. The development of the site is a continuation of the structures envisioned in the Civic Center Master Plan, which was previously analyzed in the 1987 Environmental Assessment. Further, the proposed "Major Community Facilities" land use designation on the property was analyzed and incorporated into the 2002 General Plan EIR. The impacts associated with traffic generation at the site are therefore expected to be equivalent to those previously analyzed in the General Plan EIR. The EIR found that in this portion of the City, levels of service will remain at an acceptable level. r;14 P:\Oscar\LQ Library\EAAddendum476.wpd �'' XV. c)-g) The project will not impact air patterns. The design of the site does not create any hazardous design features. The driveways have been previously established through construction of the senior center, and access a central parking area, which will meet City standards for library facilities. The proposed library will be accessible through Sunline's service in the village area. XVI. a)-f) Utilities are available at the project site. The library will be a limited user of utilities, and will be constructed using energy saving techniques and fixtures. No significant impacts to utilities are expected as a result of the proposed project. XVII. a) The proposed project has been previously graded, and contains no or little native habitat, and has no potential to degrade natural communities or impact species in the area. XVII. b) As a municipal facility, the library represents a long term beneficial goal for the City. XVII. c) The impacts associated with the project are not cumulatively considerable. The project is consistent with the provision of municipal services, and was previously analyzed in the General Plan EIR, thereby reducing anticipated impacts associated with buildout of the General Plan. XVII. d) The proposed project has the potential to adversely affect human beings, due to air quality impacts during the construction process. Since the Coachella Valley is in a non -attainment area for PM 10, which can cause negative health effects, Section III), above, includes a number of mitigation measures to reduce the potential impacts on air quality to a less than significant level. Y p 2 sl / P:\Oscar\LQ Librar \EAAddendum476.w d �.J i 0 0 0 0 O 0 U N 00 r- U O 64 L— t O z z � A U � �A aV Ox UV a� 03 W b U 4-j Q s b Q CUIS cn Cd a o tD b Cd ;:1 o A � � ►Z�I U U U U � t1.' U U U U O V O O bU to U bA O 0 0 0 0 c) o o ., a acl s �nQ a Q a a o � wz i 9 � � � �c ° z~ w w tn N b ° Q a cl U � bA � �Q ° 9 cz rd N an 'ti U v� 03 f�1C; RESOLUTION NO. 2003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT DESIGN PLANS FOR A CAPITAL IMPROVEMENT PROJECT FOR THE CONSTRUCTION OF A MUNICIPAL LIBRARY APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California, did on the 5th day of August, 2003, hold a duly noticed Public Hearing to consider the request of the City to allow the construction of a Municipal Library at 78-275 Calle Tampico; and WHEREAS, said Capital Improvement Project request has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended by Resolution 83-8, in that Environmental Assessment 2003-476 was prepared; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did find the facts, findings, and reasons to adopt Resolution 2003-046, recommending approval of the development design for the City of La Quinta Library; and WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts, findings, and reasons to justify approval of said Capital Improvement Project: 1 . The Capital Improvement Project is consistent with the City's General Plan in that the proposed project furthers the City's General Plan goals for a full service community. The use is consistent with the goals and policies and intent of the General Plan Land Use Element (Chapter 2). 2. The approval of this Capital Improvement Project is consistent with the Zoning Ordinance in that the project will conform to development standards contained in the Development Code. 3. The proposed land use will not create conditions materially detrimental to the public health, safety and general welfare or injurious to, or incompatible with other land uses in that the project will integrate into the existing neighborhood. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 617 of La Quinta, California, as follows: 2� City Council Resolution 2003- La Quinta Municipal Library Adopted: August 5, 2003 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve the development design plans for the Capital Improvement Project for a municipal library on the Civic Center Campus; 3. That it does hereby confirm the conclusion that the Environmental Assessment (EA 2003-476) assessed the environmental concerns of this Capital Improvement Project. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 5th day of August, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California ........... ATTACHMENT 1 D F- z a.� i►s�L A!»i°..M JI 12jol. .t.v M■� < <i�!► own L- cIO _J U_ CL (z r.. C 0 cz J O 5 C) Iz 0 ---o 4. 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I _� a �] 1 pT � 6 -- ------ :1: 11111 S� o_= o 0 o i fL o �r c w CLq NV oo Y£ L L £OOZ// Z/S '5-P'o- L V-o L Lo\PP\PeoolnE,o L L o\s6uimejo\: S Nr iuejq!joqqndejuino joAj!o:w,,,'j,' -61 0 �j yj -j� O NV ZZ VC l l COOZ11 ?/S 'fi-p r ZV-0 l jo\pp\pLoojne\o L t O\s6uimej(j\:S 634 €I k i l SZZ4 r N _i a W'Il r � I .r�..el rye J /ueagil oygnd eIuinp e� }o Aji3 NV Ov vE l l EUOZjZZ/S '6mp 0 EV-O L l0\pp\pe:)olne\Ol lO\s6u.me:p\ S r jy /uwgq oygnd eluinp eq }o AI!O ' I i TO J i Rif tuUL,.LZiS uMu-1 td-U� LU\pp\pu!,uwII ul lu,, SDu,mul Cj\.S iuejq!l :)ilgnd eluinp e� 10 40 0 0 U 61 U W �c U)b C. C � N t ,VV k;l St; 11 CL)UZ: LZ;S GMuU 7V-UL LO\PP�PU:)U1112 U 1 I U. SDJIMUUJQ\.S z rig Q t� Y: mac, _ i;�•.*f • .� j � �,' affoloij ATTACHMENT #3 Planning Commission Minutes July 8, 2003 Standards: RVL and RL Districts; Figure 9.2 — DevelopmiThit Standards: RC Districts; Figure 9.3 — Development S ards: RM and RMH Districts; Figure 9.4 — Development St ards: RH and RSP Districts 1. It was moved an conded by Commissioner Abels/Tyler to continue "discion of Zoning Code Amendment 2003-076 to the Planninssion meeting of July 29, 2003. Unanimously ap ved. C. Environmental Assessment 2003-476 and Capital Improvement Project 2000 06; a request of the City for a recommendation to the City Council for certification of a Mitigated Negative Declaration of environmental impact and consideration of the design for the City's Municipal Library, to be located at 78-275 Calle Tampico. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department 2. Commissioner Quill asked staff to explain the purpose of the other portion of the building that was not to be used at this time. Community Services Director Dodie Horvitz explained it was envisioned the Library would occupy the first 10,000 square feet and the second 10,000 square feet would be used for storage or meeting rooms until such time as the funding was available for the balance of the improvements. 3. Commissioner Tyler asked if staff had a proposed schedule for completion of the building. The architect, Mr. Thomas Anglewicz of M.W. Steele Group, Inc., stated the schedule calls for construction to begin in March, 2004. Commission Tyler questioned whether there would be any additional parking being installed for the Library. Mr. Anglewicz stated there were no plans for additional parking. 4. Chairman Kirk asked why there was a 30 degree orientation to the park. Mr. Anglewicz displayed the site plan and explained it was oriented to complement the remainder of the Civic Center complex. Chairman Kirk asked if the Architectural and Landscaping Review Committee (ALRC) recommendations were incorporated into the conditions. Mr. Anglewicz indicated they would include the ALRC recommendations. v3 L, G:\WPDOCS\PC MINUTES\7-8-03WD.D0C 3 Planning Commission Minutes July 8, 2003 5. Chairman Kirk asked if there was any public comment. There being no public comment, the public participation portion of the hearing was closed and open to Commission discussion. 6. There being no further discussion, it was moved and seconded by Commissioners Abels/Daniels to adopt Planning Commission Resolution 2003-045 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-476. ROLL CALL: AYES: Commissioners Chairman Kirk. NOES: None. Abels, Daniels, Quill, Tyler, and None. ABSTAIN: None. ABSENT: 7. It was moved and seconded by Commissioner Abels/Daniels to adopt Planning Commission Resolution 2003-046 recommending approval of the design for the construction of the City's Municipal Library, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. D. Site Development Permit 2002-774; a request of Michael Shovlin for review of development plans for a one story commercial restaurant \building on 0.6 acres located at 78-902 Highway 1 1 1 within the One Eleven La Quinta Center - Thai Smile. 1. CA ' man Kirk opened the public hearing and asked for the staff report. Associate Planner Greg Trousdell presented the informatio ontained in the staff report, a copy of which is on file in the Commun' Development Department. 2. Commissioner Tyler as why staff was requiring a handicap sidewalk (Condition #49.A.). �taff explained it was needed for access to the parking lot as the was a bus stop in close proximity. Commissioner Tyler asked the cost of the bus shelter was not charged to the Center develop ather than the individual building owner. Staff explained Mr. Sho was the Center owner and he was responsible for the cost, but t e cost could be deferred to the development of one of the larger bui ir�gs in the Center if it was the desire of the Commiss4on. Commissioner Tyler asked why the conditions from the Sheriff's F40 0 J J. G:\WPDOCS\PC MINUTEW-8-03WD.DOC 4 ATTACHMENT #4 Architecture and Landscaping Review Committee June 4, 2003 C. Site Development Permit 2003-772; a requjest of the City for review of architectural and landscaping plans for a 20,000 square foot Municipal Library to be located at 78-275 Calle Tampico on the Civic Center Campus. 1. Planning Manager Oscar Orci presented the information contained in the staff report, a copy ! of which is on file in the Community Development Department. Staff introduced Scott Glasbrock, and Tom Dozci, representing the applicant, who gave a presentation on the project. 2. Committee Member Thoms stated he thought it was a nice project. He is concerned that as nice as the architectural features are, he would suggest replanting the Tipuana Tipu trees that are in front of the building ',as he thinks it would hide the architecture. He would suggest a low plant that would not hide the detail of the building. He agrees with the date palm, but the site would be more people oriented if the center tree was eliminated and a large Mediterranean fan palm were planted in a raised round planter to Oct as a wall, with a seat. The landscaping element should be more simple. The standard oleander may be better. The yellow standard oleander would be nice where the architectural detail is plain. 3. Committee Member Cunningham agreed with the comments. The area that has the wrought iron needs to be made to look like it is more a part of the building.1 When it is working with the building, the idea of not covering] the building is important. The combination of architecture is nice and it would be a shame to hide it. Mr. Doczi stated the idea 'was to have a more sparse planting. 4. Committee Members commended the architect on the design. 5. Committee member Thoms asked if the Civic Center colors would be included. Mr. Glassbrock showed the color board and indicated where the colors would be used to blend with the Civic Center buildings. 6. Committee Member Cunningham noted the elements that enhanced the project. G:\WPDOCS\ARLC\6-4-03 WD.doc Architecture and Landscaping Review Committee June 4, 2003 7. There being no further questions of the applicant, it was moved and seconded by Committee Members Thoms/Cunningham to adopt Minute Motion 2003-023 approving Site Development Permit 2003-772, as amended: a. Condition added: Remove the center tree from the grove grouping in front of the building and replace with Mediterranean fan palm. Construct a raised planter with a rim wide enough to sit on. b. Remove the three Tipuana trees in front of the building. C. In the rear patio area, replace the Mediterranean fan palms with the yellow oleander. Unanimously approved. D. Site Development Permit 2003-771; a request of the Prest/Vuksic rchitects for review of architectural plans for a 11,200 square foot o 'ce building to be located on Parcels 6 and 7 of the La Quinta Pro sional Plaza at 47-000 Washington Street. 1. As ociate Planner Wallace Nesbit presented the information cont\proje the staff report, a copy of which is on file in the ComDevelopment Department. Staff introduced Mr. Davepresenting the applicant who gave a presentation on tt. 2. Committee Me er Thoms noted that although he lives within the Lake La Qui a development he has no real interest in property within 500 et of this project. Therefore, he is able to review and comment o the project. 3. Committee Member Cunn\b'dings. ted this is a project in evolution. The project is dan most complexes in that it is not a complex of themThe complex has a lot of well designed buildings building will add to the complex. The colors will bting aspect over time. 4. Committee Member Thoms stated it wi be a nice addition to the site. He asked where the Tenant bui ing will be located. Staff noted there is a parking area between he two buildings and the Tenant building will be to the south of t t. G:\WPDOCS\ARLC\6-4-03 WD.doc