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2003 08 05 RDARedevelopment Agency Agendas are Available on the City's Web Page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, August 5, 2003 - 2:00 P.M. Beginning Resolution No. RA 2003-14 CALL TO ORDE Roll Call: Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, MARK WEISS, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL Redevelopment Agency Agenda 7,. 1 August 5, 2003 PROPERTY LOCATED AT THE NORTHWEST CORNER OF AVENUE 52 AND JEFFERSON STREET (APN 772-220-007). PROPERTY OWNER/NEGOTIATOR: LUSARDI 2. CONFERENCE WITH AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE SOUTHWEST CORNER OF DUNE PALMS ROAD AND HIGHWAY 111 (APN 649-030-034). PROPERTY OWNER/NEGOTIATOR: SHIRLEY HAMMER 3. CONFERENCE WITH AGENCY'S LEGAL COUNSEL REGARDING INITIATION OF LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54945.9 (c) (ONE MATTER). RECONVENE AT 3:00 P.M. PUBLIC COMMENT At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the Agency beginning consideration of that item. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF JULY 22, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2003. Redevelopment Agency Agenda 2 August 5, 2003 BUSINESS SESSION 1. CONSIDERATION OF ESTABLISHMENT OF SILVERROCK RANCH GOLF INDUSTRY CONSULTANT LINE ITEM IN THE MUNICIPAL GOLF COURSE — PHASE 1 CAPITAL IMPROVEMENT PROJECT. A. RESOLUTION ACTION 2. CONSIDERATION OF REQUESTS FOR PROPOSALS FOR PUBLIC AFFAIRS/MARKETING SERVICES AND ARCHITECTURAL SERVICES FOR SILVERROCK RANCH AND APPOINTMENT OF CONSULTANT SELECTION COMMITTEES. A. MINUTE ORDER ACTION 3. CONSIDERATION OF ADOPTION OF A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF TAX ALLOCATION BONDS, TAXABLE SERIES 2003 OF SAID AGENCY IN A PRINCIPAL AMOUNT OF NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000) TO FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT PROJECT KNOWN AS THE REDEVELOPMENT PROJECT AREA NO. 1 AND APPROVING CERTAIN DOCUMENTS AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH. A. MINUTE ORDER ACTION STUDY SESSION — NONE CHAIR AND BOARD MEMBERS' ITEMS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on August 19, 2003, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. Redevelopment Agency Agenda 3 August 5, 2003 1 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of Tuesday, August 5, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, August 1, 2003. DATED: August 1, 2003 JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California Redevelopment Agency Agenda 4 August 5, 2003 a 6j C% 4 QaArA AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: AUGUST 5, 2003 CONSENT CALENDAR ITEM TITLE: �...� cccrnnr Demand Register Dated August 5, 2003 STUDY S PUBLIC HEARING RECOMMENDATION: It is recommended the Redevelopment Agency Board: Receive and File the Demand Register Dated August 5, 2003 of which $388,695.95 represents Redevelopment Agency Expenditures. PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA 6 2 � OF Tt�� COUNCIL/RDA MEETING DATE: August 5, 2003 AGENDA CATEGORY: BUSINESS SESSION: TTTi A4 TTTT ]i CONSENT CALENDAR: Consideration of the Establishment of SilverRock Ranch Golf Industry Consultant Line Item in the STUDY SESSION: Municipal Golf Course — Phase 1 Capital PUBLIC HEARING: Improvement Project RECOMMENDATION: Authorize establishment of a SilverRock Ranch Golf Industry Consultant line item in the Municipal Golf Course — Phase 1 Capital Improvement Project (GIC) in the amount of $50,000 and authorize staff to utilize this funding to retain industry experts for consultation on various project tasks. FISCAL IMPLICATIONS: No additional appropriations are requested. Staff recommends that this line item be established in the amount of $50,000, utilizing funds within the Capital Improvement Program project entitled, "Municipal Golf Course — Phase I." BACKGROUND AND OVERVIEW: Staff has received inquiries and proposals from numerous golf industry experts for assistance with various implementation aspects of SilverRock Ranch. Attachment 1 is a listing of consultants, service providers, vendors and other interested parties included in the Agency's project file. The firms included within this file have an enormous wealth of industry experience that the Agency may wish to tap on a time -and -materials basis for various aspects of project implementation. For example, staff recently concluded contract negotiations with Palmer Course Design Company for golf course architectural services. Landmark Golf Company reviewed the contract and offered salient comments at the Agency meeting, but staff had no authorization or budget to solicit Landmark comment prior to that time. There will be additional opportunity in the future for Agency staff to buttress existing expertise if the GIC line item is established (i.e., marketing, golf course operations, course routing, tournament design characteristics, etc.). The City's Consultant Selection Procedures (LQMC Section 3.32.030, Attachment 2, and Resolution 2003-026, Attachment 3) outline the selection process for "minor contract services" (i.e., for contracts under $25,000). Staff would propose to use Attachment 1, as amended, as other firms indicate an interest in any particular aspect of the project, to meet requirements of the selection procedure for solicitation of competitive proposals. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Authorize establishment of a SilverRock Ranch Golf Industry Consultant line item (GIC) in the amount of $50,000 and authorize staff to utilize this funding to retain industry experts for consultation on various project tasks; or 2. Do not authorize establishment of a SilverRock Ranch Golf Industry Consultant Line item ; or 3. Provide staff with alternative direction. Respectfully submitted, 1, C:L t J sG, Mark Weiss, Assistant Executive Director Approved for submission by: Thomas P. Genovese, Executive Director Attachments: 1 . Interested parties list 2. LQMC Section 3.32.030 3. Resolution 2003-026 2 ATTACHMENT 1 Interested Parties for "The Ranch" Project: SEND ALL RFPS 1) Mike Rowe Sienna Corporation 41-865 Boardwalk, Ste. 209 Palm Desert, CA 92211 776-8293 fax: 776-8299 2) IMS (see "Land Use Planners") BUILDING ARCHITECTS (Also check under "Clubhouse/Architects") 1) MD& R Architects, Inc. Mark Melzer 18207 McDurmott East, Ste. A Irvine, CA 92614 (949) 474-8188 fax: (949) 474-8189 CLUBHOUSE • ARCHITECTS 1) Dahlin Group (clubhouse) 2671 Crow Canyon Rd. San Ramon, CA 94583 Attn: Cindy Bustamante (925) 837-8286 Fax: (925) 837-2543 HYPERLINK http://www.dahlingroup.com www.dahlingroup.com 2) Williams Scotsman, Inc. Donald E. Ferguson 9400 Galena Street Riverside, CA 92509-3004 (989) 360-7999 www.willscot.com 3) Dominy Associates Dennis Hughes 2150 W. Washington, Ste. 303 San Diego, CA 92110 (949) 495-1295 or (888) 939-9393 www.domusstudio.com 9 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 3 4) IMA Design William Frank Schulz 2500 Michelson Dr., Ste. 125 Irvine, CA 92612 (949) 250-0023 fax: (949) 250-0043 wschulz@imadesign.com 5) Brad Greenwald IDS-B, Inc. 2777 Stemmons Frwy #1650 Dallas, TX 75207 214.630.6999 bgreenwald@idsb.com • INTERIOR DESIGN 1) Zoe Solsby (interior design) (Club House Aid) 1124 Main Street, Ste. A Irvine, CA 92614 (949) 222-0901 Fax: (949) 222-0933 email: zsolsby@style-interiors.com www.style-interiors.com 2) EST EST Incorporated Tony Sutton The Perimeter Center 1770 N. Pacesetter Way Scottsdale, AZ 85255 (480) 563-1555 Fax: (480) 563-8707 www.estestinc.com 3) Impact Interiors Cheryl Mechling 14471 Chambers Rd., Ste. 1 1 1 Tustin, CA 92780 (714) 573-0278 Fax: (714) 573-8256 CONSTRUCTION/PROJECT MANAGERS 1) Tailored Links Corporation 49-095 Quimera Court La Quinta, CA 92253 564-9516 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 4 2) Riber Sports Marketing Group, Inc. Burch Riber 7442 Jager Court Cincinnati, OH 45230 (513) 624-2100 Fax: (513) 624-21 10 3) Peerless Golf, Inc. Paul Price P.O. Box 611 La Quinta, CA 92253 564-3455 Fax: 564-3457 e-mail: peerlessgolf@earthlink.net 4) Candyl Golf Group Terry Lee 79-752 Morris Avenue La Quinta, CA 92253 200-0073 5) John Fought Design John Fought 7944 E Beck Lane, No. 230 Scottsdale, AZ 85260-1774 (503) 678-4330 Fax: (503)678-6239 e-mail: jfought@pdx.ob-sports.com 6) CM&D Peter Cooper, Exec. Vice President 239 Merchant Street, Ste. 100 Honolulu, HA 96813 (808) 523-7710 Fax: (808) 545-2695 e-mail: pcooper@cmdintl.com 7) Capstone Planning & Control, Inc. Shelly Hartnett, Marketing Manager 6901 S. Pierce St., Ste. 270 Littleton, CO 80128 (303) 932-0320 Fax: (303) 933-3707 e-mail: shartnett@capstone.cc web: www.cpastone.cc 11 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 5 8) John F. Przybyszewski 55-186 Southern Hills La Quinta, CA 92253 564-6790 johnpreski@msn.com 9) Griffin Golf, LLC Jimmie W. Griffin 1231 Cedar Pass Rd. Driftwood, TX 78619 (512) 894-3424 cell: (512) 785-9860 e-mail: jgrifgolf@aol.com 10) Project Dimensions, Inc. Robert E. Jones 3 Park Plaza, Ste. 1490 Irvine, CA 92614 (949) 476-2246 Fax: (949) 476-8520 1 1) Continental Golf & Construction Harvey Lundershausen 2280 Grass Valley Hwy., #213 Auburn, CA 95603 (530) 889-1700 Fax: (530) 889-1799 Cell: (530) 308-0384 12) Golf Strategies, LLC W. Douglas White 28463 US 19 N., Ste. 102 Clearwater, FL 33761 (727) 726-9533 Fax: (727) 799-3519 13) Gary Heinbuch, Heinbuch, LLC 31570 Railroad Canyon Rd., Ste. 219 Canyon Lake, CA 92587 (909) 344-2475 14) ECM Associates (see #17 miscellaneous) 15) Tom Frost Golf, Inc. 11457 Harrisburg Road Los Alamitos, CA 90720 (562) 431-1700 cell: (562) 881-0483 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 6 16) TMG Golf/The McLoughlin Group Jim McLoughlin 7039 Rockrose Terrace Carlsbad, CA 92009 (760) 804-7339 Fax: (760) 804-9239 e-mail: HYPERLINK mailto:golfguide@adlephia.net golfguide@adlephia.net 17) Design Sense Inc. (sent to Pam..not sure how to classify) 531 B North Mur-Len Rd. Olathe, KS 66062 (913) 768-9646 Fax: (913) 768-9787 18) gaf con Diane Eggleston/Yehudi Gaffen 701 B Street, Ste. 1200 San Diego, CA 92101 (619) 231-6100 Fax (619) 231-6995 toll free: (888) 475-5533 e-mail: ygaffen@gafcon.com 19) The Keith Companies (TKC) (engineering, planning, design services) (see "Engineers") 20) Hall & Foreman, Inc. (see engineers) Pavel Horn, P.E. 21) Lewis Keller, Jr. (see "Developers") 22) OB Sports (see "Developers") 23) Ranger Golf P.O. Box 15065 West Palm Beach, FL 33416 (561) 793-9400 or 27884 Del Rio Rd. Temecula, CA 92590 (909) 587-8104 Fax: (909) 587-8814 24) Jim Janosik David Evans & Associates 77-682 Country Club Dr., Ste. F2 Palm Desert, CA 92211 772-6558 Fax: 772-7794 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 7 25) David Evans & Associates (see Engineers and Landscape Architechts) Jim Janosik 77-682 Country Club Dr., Ste. F2 Palm Desert, CA 92211 772-6558 Fax: 772-7794 26) Gafcon Construction Consultants Yehudi Gaffen 701 B Street, Ste. 1200 San Diego, CA 92101 (619) 231-6100 Fax: (619) 231-6995 1-800-731-61 10 ygaffen@gafcon.com CONSULTANTS 1) Pat Fitzsimons Private Golf Instruction 53-810 Avenida Villa (P.O. Box 1925) La Quinta, CA 92253 (760) 831-6456 email: patfitzsimons32@msn.com 2) Dick McClean (marketing consultant/golf) RQM, Inc. 78113 Calle Norte La Quinta, CA 92253 771-3542 e-mail: rgminc@aol.com 3) Prelude Development Co., Inc. (acquisition of domestic water well sites) Don Gittelson 72791 Fleetwood Circle Palm Desert, CA 92260 346-9889 Fax: 568-3569 CONTRACTORS/BUILDERS 1) The Pankow Companies 2476 N. Lake Avenue Altadena, CA 91001 (626) 791-1125 Fax (626) 794-1539 e-mail: pankow-corp@pankow.com 1.4 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 8 2) The I.R.I. Golf Group, LLC (construction mgt/course operations) Carol Beck P.O. Box 9923 Rancho Santa Fe, CA 92067 (858) 756-6333 Fax: (858) 756-6334 e-mail: cbeckirigolfgroup@earthlink.net 3) PACE (Pacific Advanced Civil Engineering, Inc.) Steve Owen 1.7520 Newhope Street, Ste. 200 Fountain Valley, CA 92708 (714) 481-7300 Fax: (714) 481-7299 4) York Bridge Concepts Alicia Martinez 1419 W. Waters Ave., Ste. 116 Tampa, FL 33604-2852 (800) 226-4178 Fax: (813) 931-9808 www.ybc.com e:mail: alicia@ybc.com 5) Landscapes Unlimited, LLC 1201 Aries Drive Lincoln, NE 68512 (402) 423-6653 Fax: (402) 423-4487 www.landscapesunlimited.com 6) IDS/B, Incorporated (Clubhouse Builders/Contractors) 2777 Stemmons, Ste. 1650 Dallas, TX 75207 (214) 630-6999 Fax: (214) 637-3023 idsb0@airmail.net 7) Weitz Golf International (Golf Course & Clubhouse Construction) W. Tom Sasser 11780 U.S. Highway One, Ste. 302 North Palm Beach, FL 33408 (561) 799-7800 Fax: (561) 799-7850 www.weitzgolf.com 8) Robert Lawson GreenSP (soil protection series) 6921 Berrystone Road Chester, VA 23831 (804) 751-0246 Fax: (804) 751-0504 e-mail: rlawson@nagreen.com www.nagreen.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 9 9) Aaron Garcia Golden State Fence Co. 870 No. Main St. Riverside, CA 92501-1016 (909) 788-5620 Fax: (909) 788-5649 10) Danny McCullough Watersaver Company, Inc. PMB 236 26012 Marguerite Pkwy, Ste. H Mission Viejo, CA 92692 (949) 588-1041 Fax: (949)-588-1042 Info@watersaver.com www.watersaver.com. 1 1) Jim Leonard (electrical meters) E-Mon, L.P. One Oxford Wally, Ste. 418 Langhorne, PA 19047 (800) 334-3666 Fax: (214) 752-3094 e-mail: info@emon.com website: www.emon.com 12) The Site Development Studios, Inc. (artificial rockwork/water features) Ron Beville 711 West 17th Street E-1 Costa Mesa, CA 92627-4345 (949) 515-4270 Fax: (949) 515-4272 13) Rightway (Portable restrooms, temp power poles, construction sheds) Jessica Shukwit 653 W. Minthorn Avenue Lake Elsinore, CA 92530 (909) 674-8608 Fax: (909) 674-2918 14) Wausau Tile, Inc. Francis G. Hamele (Precast concrete, metal forms, pavers and terrazzo for tables, benches, playground, planters, bollards, etc.) P.O. Box 967 Banning, CA 92220 (909) 849-4781 e-mail: wtcal1 @gte.net. Fax: (909) 849-4781 www.wausautile.com 16 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 10 15) Nite Golf Illumination Systems (golf night light systems) Bruce A. Mercy 42-2104 Sultan Avenue Palm Desert, CA 92211 775-4237 16) California Detection Systems, Inc. (hot water plumbing design) Rob Davies 17155 Van Karman Ave., No. 104 Irvine, CA 92614 (949) 223-9800 Fax (949) 223-9804 17) GSE Lining Technology, Inc. (geosynthetic liners for golf course ponds) 1 101 California Ave., No. 100 Corona, CA 92881 (909) 273-3474 Fax: (909) 273-3475 email: wsteinbeck@gseworld.com 18) California Drilling & Blasting Co., Inc. (rock excavation/blasting) Maria Vogel P.O. Box 4607 El Monte, CA 91734-0607 (626) 443-0310 Fax: (626) 575-2848 19) Aztec Tents and Events Bill Bie 540 Hawaii Ave. Torrance, CA 90503 (800) 258-7368 Fax: (310) 328-5356 20) FLSI (Field Lining Systems, Inc.) [lake, basin linings] 439 South 3rd Ave. Avondale, AZ 85323 (623) 842-1255 Fax: (623) 930-1766 21) WET Design 90 Universal City Plaza Universal City, CA 91608 (818) 769-6200 www.wetdesign.com 22) MYCON Charles R. Myers 208 E. Louisiana, Ste. 200 McKinney, TX 75069 (972) 529-2444 Fax: (972) 562-0009 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 11 23) Design Build Associates Bill Howard 74-133 El Paseo, Ste. 11 Palm Desert, CA 92260 346-5300 Fax: 346-7981 dzinbldl@aol.com 24) Golf Range Netting Mark Ramsay 40351 U.S. Highway 19 N., Ste. 303 Tarpon Springs, FL 34689 (727) 938-4448 fax: (727) 938-4135 25) Roel Construction Company 78-401 Highway 1 1 1, Ste. S La Quinta, CA 92253 564-0322 Fax 564-7830 www.roel.com 26) Moosman Bridge 717 North Wood St. Valentine, NE 69201 27) Orco Block Co., Inc. (City Clerk's Office) Rick Crain 799-3356 fax: 322-0289 DEVELOPERS: 1) Richard Hughes 57138 Medinah La Quinta, CA 92253 2) Winchester Development Co., LLC Craig Bryant/John Shaw 41-865 Boardwalk, Ste. 101 Palm Desert, CA 92211 340-3575 Fax: 346-9368 www.winchesterdevelopment.com 3) Lowe Enterprises 11777 San Vicente Blvd, Ste. 900 Los Angeles, CA 90049 (310) 820-6661 Fax: (310) 207-1 132 www.loweenterprises.com 18 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 12 4) Intrawest Golf Tom Collopy 14646 N. Kierland Blvd., Ste. 210 Scottsdale, AZ 85254-2764 (480) 874-2200 Fax: (480) 874-2610 www.intrawestgolf.com 5) Intrawest Corporation David S. Greenfield 200 Burrard St., Ste. 800 Vancouver, BC CANADA V6C 31_6 (604) 669-9777 Fax: (604) 669-0605 6) OB Sports C.A. Roberts, III 7025 E. Greenway Parkway, Ste. 220 Scottsdale, AZ 85254 (480) 948-1300 Fax: (480) 948-0990 www.obsports.com 7) At Nature's Door Crystal Lodge, No. 100-4241 Village Stroll, Whistler, BC, VoN 1 B4 (866) 877-4545 www.atnaturesdoor.com e-mail: naturesdoor@intrawest.com 8) Jack Johnson Company (referred by Lewis Keller) 9) Robert E. Jones Project Dimensions, Inc. 3 Park Plaza, Ste. 1490 Irvine, CA 92614 (949) 476-2246 Fax: (949) 476-8520 10) The Wiles Group Real Estate and Resort Advisors 73061 El Paseo, Ste. 202 Palm Desert, CA 92260 771-6970; Fax: 564-5195 e-mail: MWiles@The WilesGroup.COM 19 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 13 1 1) Lewis Keller, Jr. Ironwood Golf Group, LLC 4500 N. 32"d Street, Ste. 108 Phoenix, AZ 85018 (602) 381-8009 Fax: (602) 381-8847 12) William Booth Contrarian Group, Inc. 1071 Camelback Street, Ste. 1 1 1 Newport Beach, CA 92660-3228 Phone: (949) 720-9646 Fax: (949) 720-9123 ENGINEERS 1) The Keith Companies (TKC) (engineering, planning, design services) 73-733 Fred Waring Dr., Ste. 100 Palm Desert, CA 92260-2590 346-9844 Fax:346-9368 www.keithco.com 2) MDS Consulting Chris J. Bergh 79-799 Old Avenue 52 La Quinta, CA 92253771-4013 Fax: 771-4073 e-mail:cbergh@mdsconsulting.net www.mdsconsulting.net 3) Mainiero, Smith & Associates, Inc. 777 E. Tahquitz Canyon Way, Ste. 301 Palm Springs, CA 92262 4) PACE (Pacific Advanced Civil Engineering, Inc): see "Contractors" 5) Pavel Horn, P.E. Hall & Foreman, Inc. 420 Exchange, Ste. 100 Irvine, CA 92602-1301 (714) 665-4500 Fax: (714) 665-4501 www.hfinc.com 6) Greg M. Chandra, PE (Geotechnical Engineering) city clerk's office 79-607 Country Club Dr., No. 5 Bermuda Dunes, CA 92201 360-0665 Fax: 360-0521 Cell: 455-9345 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 14 7) SCS&T (environmental, geotechnical, soils and materials testing, construction inspection, roofing and waterproofing services) Lisa Katz P.O. Box 600627 San Diego, CA 92160-0627 (619) 280-4321 Fax: (619) 280-4717 www.scst.com 8) David Evans & Associates (see also Construction/Project Managers, Landscape Architect) Jim Janosik 77-682 Country Club Dr., Ste. F2 Palm Desert, CA 92211 772-6558 Fax: 772-7794 9) Design Build Associates Bill Howard 74-133 El Paseo, Ste. 11 Palm Desert, CA 92260 346-5300 Fax: 346-7981 dzinbldl@aol.com 10) RBF Consulting 74410 Highway 1 1 1 Palm Desert, CA 92260 1 1) CTE (Construction, Testing & Engineering, Inc.) Lea Harmon 490 E. Princeland Ct., Ste. 7 Corona, CA 91719 (909) 371-1890 Fax (909) 371-2168 HOTELS 1) Richard Hughes R.T. Hughes Co. Real Estate Developer -Broker P.O. Box 10757 Palm Desert, CA 92255 (209) 613-1422/ 564-5813 2) Jeffrey J. Mongan The Athens Group 2425 E. Camelback Rd., Ste. 1025 Phoenix, AZ 85016 (602) 648-6520 Fax: (602) 648-6530 9 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 15 3) A.C. Atherton AECOM Leisure Group 999 Town & Country Road Orange, CA 92868 (714) 567-2440 or (714) 567-2400 Fax: (714) 567-2729 a.c.atherton@dmjmhn.com 4) The Jack Parker Corporation Benjamin Trigano, President 457 20th Street Santa Monica, CA 90402 Phone: 310-395-1 155 Fax: 310-319-6566 Cell: 310-600-5189 E-Mail: Benjamin@Triganew.com 5) Auberge Resorts 6) Jack Johnson Company (referred by Lewis Keller) 7) Intrawest Golf (see "Developers") Tom Collopy LANDSCAPE ARCHITECTS 1) Barbara Brinkerhoff Lifescapes International, Inc. 4930 Campus Drive Newport Beach, CA 92660 (949) 476-8888 Ext. 203 Fax: (949) 476-8854 www.lifescapesinti.com e:mail: juliebj@lifescapesintl.com. 2) Mark Norried Landscape Architect 59-373 Hop Patch Spring Rd. Mountain Center, CA 92561 (760) 831-1597 e-mail: Mnlandarchitect@aol.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 16 3) Pinnacle Design Company Ron Gregory 964 Fifth Ave., Ste. 509 (74-020 Alessandro, Ste. E, P.D., CA 92260) San Diego, CA 92101 (619) 699-5908 (760) 340-4529 4) Melendrez Design Partners Scott D. Baker The Oviatt Building 617 South Olive St., No. 1110 Los Angeles, CA 90014 (213) 673-4400 5) The HLA Group Attn: Janice Fillip 1990 Third Street, Ste. 500 Sacramento, CA 95814 (916) 447-7400 Fax: (916) 447-8270 HYPERLINK http://www.hlagroup.com www.hlagroup.com 6) Abextra Urban Design Tamara Kron 7) Golf Design Group Attn: Jack Reynolds 2310 Richard Drive Henderson, NV 89014 (702) 461-9253 e-mail: irocky@aol.com 8) HSA Design Group, Inc. (see "Land Use Planners") Chuck Shepardson 9) EDAW, Inc. (see "PLANNING FIRMS") San Francisco, CA (415) 433-1484 Fax: (415) 788-4875 10) OB Sports (see "Developers") 1 1) David Evans & Associates 77-682 Country Club Dr., Ste. F2 Palm Desert, CA 92211 772-6558 Fax: 772-7794 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 17 12) IMA Design (see "Clubhouse/Architects") 13) Forrest K. Haag 1254 N. Coast Highway Laguna Beach, CA 92651 (949) 376-9066 fax: (949) 376-9067 fkh@forrestkhaagasla.com I FD-qF-q 1) The Dave Pelz Scoring Game School Dave Pelz Golf 1310 RR 620 South, Ste. B-1 Austin, TX 78734 (512) 263-7668 Fax: (512) 263-8216 www.peltzgolf.com MARKETING 1) CREATIVE i GROUP Frank Furino 74-040 Highway 1 1 1 (Suite 219) Palm Desert, CA 92260 (760) 773-1707 2) American Media Productions Scott Sellman 12362 Beach Blvd., Ste. 12 Stanton, CA 90680 (714) 901-5895 (714) 901-2322 3) PDR Communications Patricia Rollins (real estate) 48952 Canyon Crest Lane Palm Desert, CA 92260 837-9587 Fax: 837-9588 e-mail: prdesert@aol.com 4) Riber Sports Marketing Group, Inc. Burch Riber 7442 Jager Court Cincinnati, OH 45230 (513) 624-2100 Fax: (513) 624-2110 14 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 18 OPERATIONS 1) Lewis Keller, Jr. (see "Developers") 2) OB Sports (see "Developers" and "Landscape Architecture") 3) SDGA (San Diego Golf Academy) 7373 N. Scottsdale Rd., Ste. B-100 Scottsdale, AZ 85253 1-800-342-7342 4) Sunrise Golf Mark Tansey 499 Cape Alan Dr. Henderson, NV 89052 (702) 290-3221 mtgolf@msn.com 5) JC Golf 1441 N. Twin Oaks Valley Rd. San Marcos, CA 92069 (760) 591-3249 fax: 591-3244 e-mail: imenair@jcresorts.com MISCELLANEOUS 1) Rightway (Portable Sanitation) 653 West Minthorn Lake Elsinore, CA 92530-2899 Attn: Jessica Shukwit, Sales Assistant (909) 674-8608 or (800) 222-2708 Fax: (909) 674-2918 2) Mondo (rubber and vinyl sports surfaces) Neil Silver 2925 Wigwam Parkway, No. 721 Henderson, NV 89074 (817) 421-7861 Fax: (817) 251-1074 e-mail: tnicholas@mondousa.com and www.mondousa.com 3) Riber Sports Marketing Group, Inc. (mrkting, promoting pro golf, etc.) Burch R. Riber 7442 Jager Court Cincinnati, OH 45230 (513) 624-2100 Fax: (513) 624-2110 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 19 4) ValleyCrest Golf Course Maintenance (Operator) 24121 Ventura Blvd. Calabasas, CA 91302 Attn: Municipal Sales Director (818) 223-8500 Fax: (818) 591-3102 5) ECM Associates, Inc. (Consultants: Construction Estimating Claims & Mgt.) 3065 Rosecrans Place, Ste. 209 (Construction Manager) San Diego, CA 92110 (800) 637-8062 Fax: (619) 221-8485 6) Eagle Span Steel Structures, Inc. (bridges, etc.) 102 W. 4t" St. Loveland, CO 80537 (970) 593-0596 (see consultant's registry) 7) SCST, Inc. (So. CA Soil & Testing) James A. Lewis P.O. Box 600627 San Diego, CA 92160-0627 (877) 215-4321 Fax: (619) 280-4717 www.scst.com 8) California Golf Tour (operations/tournament) John McCarthy 44-403 Royal Lytham Drive Indio, CA 92201 200-2714 Fax: 200-0195 e-mail: golfwjohn@aol.com www.californiagolftour.com 9) CIN WE Consultants Information Network) see City Clerk's Office April Hawkins [project information services] P.O. Box 417816 Sacramento, CA 95841 (916) 991-0203 Fax: (916) 991-0175 1-800-767-2065 www.a-ecin.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 20 10) The Public Golf Foundation of America (FINANCING) William Hardy 203 N. LaSalle St., Ste. 2100 Chicago, IL 60601 (312) 558-1386 1 1) T-Bassco Construction (water features, lakes, natural rock settings) Thomas Bass 79-050 Canterra Dr. La Quinta, CA 92253 360-2648 or 413-0150 12) Aztec Tents & Events Bill Bie 540 Hawaii Ave. Torrence, CA 90503 (800) 258-7368 Fax: (310) 328-5356 13) Kemper Sports Jim Morris 1490 Northern Neck Drive Vienna, VA 22182 (703) 883-0891 14) Troon Golf (Operations) Andrew J. Anderson 15044 North Scottsdale Rd., Ste. 300 Scottsdale, AZ 85254 (480) 477-0425 Fax: 477-0575 email: aanderson@troongolf.com 15) Billy Casper Golf (Operations) Peter M. Hill 8221 Old Courthouse Rd., Ste. 350 Vienna, VA 22182 (703) 761-1444 fax: (703) 893-3504 www.billycapsergolf.com phil@billycapergolf.com 16) Scott Hospitality Consultants C. Jay Scott, II 824 Avenida Palmas Palm Springs, CA 92262 320-7999 Fax: 778-0346 www.scotthospitality.com e-mail: cjayscott2@aol.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 2 17) Nancy Richardson Audubon International 230 Second St., Ste. 311 Henderson, KY 42420-3145 (270) 869-9419 fax: (270) 869-9956 www.audubonintl.org 18) IMS (Integrated Marketing Systems) 945 Homblend St., Ste. G San Diego, CA 92109 (858) 490-8800 Fax: (858) 490-881 1 e-mail: ims@imsinfo.com 19) Peter R. Blair and Assoc. (Real Estate Broker) 2 Civic Plaza, Ste. 200 Newport Beach, CA 92660 (949) 752-8511 Fax: (714) 669-0740 20) PDR Communications Patricia Rollins (real estate) 48952 Canyon Crest Lane Palm Desert, CA 92260 837-9587 Fax: 837-9588 e-mail: prdesert@aol.com 21) John McCarthy (operations/tournament) California Golf Tour 44-403 Royal Lytham Drive Indio, CA 92201 200-2715 Fax: 200-0195 e-mail: golfwjohn@aol.com www.californiagolftour.com 22) Wittek Golf Supply Co., Inc. Dave Dubke 3650 N. Avondale Ave. Chicago, IL 60618 (888) 494-8835 Fax (714) 960-2181 e-mail: d.dubke@verizon.net 23) Bob Hope Chrysler Classic John Foster P.O. Box 865 Rancho Mirage, CA 92270 346-8184 fax: 346-6329 www.bhcc.com e-mail: Info@bhcc.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 22 Tenants 1) International Golf Museum Terry Ross P.O. Box 1305 La Quinta, CA 92253 (888) 232-1372 (949) 858-8150 Fax: (760) 347-8771 E-mail: admin@internationalgolfmuseum.com 2) Pate International (Golf Trail design.. patented combo of golf course/practice area) Dwight Pate 2350 Taylor Street San Francisco, CA 94133 (415) 928-4400 fax: (415) 928-0690 3) Robert Mottram Golf Health & Performance Center 75-150 Sheryl Ave., Ste. E Palm Desert, CA 92211 341-1 133 e-mail: GolfPT@aol.com 4) Full Swing Golf (simulator) 11413 W. Bernardo Court San Diego, CA 92127 (858) 675-1100 Fax: (858) 675-1191 5) The International Golf Training Institute www.sprung.com 1-800-528-9899 GOLF ARCHITECTS 1) Gary Panks Associates Gary Panks 17787 N. Perimeter Dr., Ste. 103 Scottsdale, AZ 85255 (480) 563-7175 Fax: (480) 563-0011 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 23 2) Robinson Golf, Inc. Theodore G. Robinson, Jr. 361 Forest Avenue, Ste. 205 Laguna Beach, CA 92651 (949) 376-7002 Fax: (949) 376-7029 3) Cal Olson Golf Architecture 30448 Rancho Viejo Rd., Ste. 100 San Juan Capistrano, CA 92675 (949)489-8888 Fax: (949) 489-8889 e-mail: HYPERLINK mailto:staff@calolson.com staff@calolson.com http://www.calolson.com www.calolson.com ) HYPERLINK 4) John Fought/Tom Lehman Golf Course Architecture 7944 E. Beck Lane, Ste. 230 Scottsdale, AZ 85260 (480) 991-9858 Fax: (480) 991-5244 e-mail:jafought@mindspring.com jafought@mindspring.com 5) Nicklaus Design 11780 U.S. Highway One, Ste. 400 North Palm Beach, FL 33408 Attn: Carl J. Mistretta (561) 227-0583 (561)626-3900 HYPERLINK http://www.nicklaus.com www.nicklaus.com Fax: (561) 626-4104 e-mail: HYPERLINK mailto:carl.mistretta@micklaus.com carl.mistretta@micklaus.com 6) Brian Curley Schmidt Curley 8180 North Hayden Rd, Ste. D-200 Scottsdale, AZ 85258 (480) 483-1994 Fax: (480) 483-6292 e-mail: HYPERLINK mailto:bcurley@schmidt-curley.com bcurley@schmidt-curley.com 7) Jim Hardy Jacobsen Hardy 12777 Jones Rd., Ste. 150 Houston, TX 77070 (281) 807-4176 Fax: (281) 477-3703 e-mail: HYPERLINK mailto:jhardy@jacobsenhardy.com jhardy@jacobsenhardy.com G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 24 8) Chris Wilczynski Arthur Hills/Steve Forrest and Associates 7351 West Bancroft Street Toledo, OH 43615 (419) 841-8553 Fax: (419) 841-9600 HYPERLINK http://www.arthurhills.com www.arthurhills.com 9) Clive Clark Clive Clark Design 74020 Alessandro, Ste. E Palm Desert, CA 92260 773-1907 Fax: 773-5615 e-mail: HYPERLINK mailto:clvclark@gte.net clvclark@gte.net 10) Damian Pascuzzo Graves & Pascuzzo, Ltd. 4990 Hillsdale Circle, Ste. B El Dorado Hills, CA 95762 (916) 941-8692 Fax: (916) 941-8693 design@gravespascuzzo.com www.golfdesign.org http://www.golfcourse1.com 1 1) David W. Pfaff (Also under Planning Firms) Golf Course Architect 3850 Rio Road, No. 87 Carmel, CA 93923 (408) 624-1070 12) Stanton P. Henaman Tour 18 Capital Partners, LP 18 Augusta Pines Drive Spring, Texas 77389 (832) 381-1000 Fax: (832) 381 -1101 HYPERLINK http://www.tourl 8.com www.tourl8.com 13) Gary Player Group Scott Ferrell 3930 RCA Blvd., Ste. 3001 Palm Beach Gardens, Florida 33410 (561) 624-0300 Fax: (561) 624-0304 HYPERLINK http://www.garyplayer.com www.garyplayer.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 25 14) Fream & Dale GolfPlan Kevin Ramsey P.O. Box 1823 Santa Rosa, CA 95402 (707) 526-7190 Fax: (707) 576-1823 15) Mark Love (Davis Love Signature Courses) Love Enterprises and Associates, Inc. P.O. Box 20344 St. Simons Island, GA 31522 (912) 638-6051 16) Lewis Keller, Jr. Ironwood Golf Group, LLC 4500 N. 32nd Street, Ste. 108 Phoenix, AZ 85018 (602) 381-8009 Fax: (602) 381-8847 17) Gene Bates Golf Design 5606 PGA Boulevard, Ste. 1 1 1 Palm Beach Gardens, FL 33418 Attn: Brian Smithling (561) 624-0808 Fax: (561) 624-4227 Cell: (406) 868-5609 www.couplesbates.com bsmithling@couplesbates.com 18) Robert Trent Jones John Strawn, CEO 705 Forest Ave. Palo Alto, CA 94301 (650) 326-3833 fax: (650) 326-3877 e-mail: HYPERLINK mailto:rtj2@rtj2.com rtj2@rtj2.com web: HYPERLINK http://www.rtj2.com www.rti2.com 19) James J. Engh Jim Engh 900 W. Castleton Rd., Ste. 110 Castle Rock, CO. 80104 (303) 663-1000 fax: (303) 688-1031 HYPERLINK http://www.enghgolf.com www.enghgolf.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 26 20) Stephen Burns Burns Golf Design 5449 Marshview Lane Fernandina Beach, FL 32034-5445 HYPERLINK http://www.burnsgolf.com www.burnsgolf.com (904) 277-4474 Fax (904) 261-7005 e-mail: HYPERLINK mailto:steve@burnsgolf.com 21) Forrest Richardson Forrest Richardson & Assoc. 2337 E. Orangewood Avenue Phoenix, AZ 85020 (602) 906-1818 e-mail: HYPERLINK mailto:forrest@golfgroupltd.com forrest@golfgroupltd.com 22) Baxter Spann, ASLA Finger Dye Spann, Inc. 2000 S. Dairy Ashford Rd., Ste. 210 Houston, TX 77077 (281) 496-4300 fax:(281) 496-4303 http://www.fingerdyespann.com 23) Renaissance Golf Design, Inc. Tom Doak 3600 Veterans Drive Traverse City, MI 49684 (231) 941-7499 24) Coore & Crenshaw, Inc. Ben Crenshaw 1800 Nueces Street Austin, TX 78701 (512) 477-5441 25) Bobby Weed P. O. Box 328 Ponte Verde Beach, FL 32004-0328 (904) 249-3005 26) Origins Golf Design Todd Eckenrode/Charlie Davison 17500 Red Hill Avenue, #230 Irvine, CA 92614 (949) 476-6878 HYPERLINK http://www.originsgolfdesign.com www.originsgolfdesign.com 31 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 27 27) Jeff Brauer Golf Scapes, Inc. 2225 E. Randol Mill Road, Ste. 218 Arlington, TX 76011 (817) 640-7275 Fax: (817) 649-2059 HYPERLINK http://www.jeffreydbrauer.com www.jeffreydbrauer.com e-mail: HYPERLINK mailto:jeff@jeffreydbrauer.com Jeff@jeffreydbrauer.com 28) Douglas Carrick Carrick Design, Inc. 255 Duncan Mill Road, Ste. 302 Don Mills, Ontario CANADA M313 3119 HYPERLINK http://www.carrickdesign.com www.carrickdesign.com (416) 447-6295 Fax: (416) 447-6334 e-mail: HYPERLINK mailto:doug@carrickdesign.com doug@carrickdesign.com 29) Jeffrey D. Blume & Company Golf Course Architects 28250 FM 2978, Ste. 323 Magnolia, TX 77354-51 12 (281) 259-6109 Fax: (281) 259-0748 e-mail: HYPERLINK mailto:jjwcblume@main.com jjwcblume@main.com 30) Richard Mandell Golf Architecture P.O. Box 1 1 19 Pinehurst, NC 28370 (910) 255-31 1 1 Fax: (910) 255-31 12 31) Gil Hanse Hanse Golf Course Design 131 Grubb Road Malvern, PA 19355 (610) 651-2977 Fax: (610) 651-2982 HYPERLINK mailto:ghanse@hansegolfdesign.com hg anse@hansegolfdesign.com 32) Arthur Schaupeter Golf Course Architects 59 Willow Brook Drive St. Louis, Missouri 63146 (314) 997-6229 Fax: (314) 997-7704 14 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 28 33) Brian Silva Cornish, Silva and Mungeam, Inc. Golf Course Architecture 207 North Main Street Uxbridge, Massachusetts 01569 (508) 278-3407 Fax: (508) 278-6757 www.CSMgolf.com 34) Chuck Ermisch Chuck Ermisch Golf Design 14103 W. 62nd Terrace Shawnee, KS 66216 (913) 438-8422 HYPERLINK http://www.chuckermisch.com www.chuckermisch.com 35) Nancy Richardson Audubon International 230 Second St., Ste. 311 Henderson, KY 42420-3145 (270) 869-9419 fax: (270) 869-9956 HYPERLINK http://www.audubonintl.org www.audubonintl.org 36) Erik Larsen Palmer Course Design Company 572 Ponte Vedra Blvd. Ponte Vedra Beach, FL 32082 (904) 285-3960 Fax: (904) 285-21 19 37) A. John Harvey, ASGCA Golf Course Architect The RBA Group One Evergreen Place P.O. Box 1927 Morristown, NJ 07962-1927 phone: 973-898-0300 fax: 973-898-9472 email: jharvey@rbagroup.com website: www.rbagroup.com 38) Mark Rathert Rathert Golf Design 1301 East Green Meadow Lane Greenwood Village, CO 80121 (303) 794-2400 Fax: (303) 794-2494 'mark@rathertgolfdesign. com' (Mark Ratherton) G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 29 39) "maiIto: rebeccaharrison@earthIink. net" rebeccaharrison@earthIink.net Fax: 949-252-1248 Mail: 18242 McDurmott West Suite E Irvine, CA 92614 40) Paul Albanese, ASGCA Principal Raymond Hearn/Paul Albanese Golf Course Design Florida: 9853 Perfect Drive Port St. Lucie Florida 34986 . Michigan: 670 South Main St Plymouth, MI 48170 office: 734.254.1047 cell: 734.604.4972 email: HYPERLINK "mailto:paul@rhgd.com" paul@rhgd.com web site: HYPERLINK v'http://www.rhgd.com" www.rhgd.com 41) Casey J. O'Callaghan, President Casey O'Callaghan Golf Course Design, Inc. 3151 Airway Avenue Suite R-1 Costa Mesa, California 92626 Ph: 714 433-2359 Fax: 714 556-3905 42) Richard M. Phelps Phelps Golf Course Design 9764 East Preserve Way Scottsdale, AZ (480) 595-1733 HYPERLINK mailto:Dick@phelpsgolfdesign.com Dick@phelpsgolf design. com HYPERLINK http://www.phelpsgolfdesign.com www.phelpsgolfdesign.com 43) John Cook Golf Design (4/21 /03..requested rfp after deadline) 16399 U.S. 23 South Ashville, OH 43103 Attn: John Cook 44) Golf Design Group Attn: Jack Reynolds 2310 Richard Drive Henderson, NV 89014 (702) 461-9253 e-mail: jrocky@aol.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 30 45) Phil Mickelson Design 12590 Amen Corner Celina, Texas 75009 (972) 382-381 1 fax: (972) 382-8210 46) Tom Johnson Golf Design 6296 Hansen Dr., Ste. 100 Pleasanton, CA 94566 (925) 462-6213 fax: (925) 484-9355 tsjgolf@pacbell.net www.tsjgolf.com 47) Signature Design Services 119 Osceola Lane Jupiter, FL 33458 (561) 373-1975 48) Roy Bechtol & Randy Russell 2219 Westlake Dr. Austin, TX 78746 (512) 474-0806 fax: (512) 474-5458 peibr@peibr.com 49) D.A. Weibring Golf Resources Group 1850 Crown Dr., Ste. 1112 Dallas, TX 75234 (972) 831-9200 weibring@golfresourcesinc.com 50) Greg Norman Golf Course Design Co. 501 N. A1A Jupiter, FL 33477 (561) 743-8818 fax: (561) 743-8831 51) Williams, Gill and Associates 4400 Buffalo Gap Rd., Ste. 4400 Abilene, TX 79606 (325) 695-0220 fax: (325) 691-0392 wga-golf@abilene.com www.abilene.com/w_ga/ G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 31 52) Hurdzan/Fry 1270 Old Henderson Road Columbus, OH 43220 (614) 457-9955 and Forrest Richardson & Assoc. 2337 E. Orangewood Phoenix, AZ 85020 (602) 906-1818 53) Robert Trent Jones 800 El Camino Real, ste. 240 Menlo Park, CA 94025 (650) 326-3833 www.rti2.com LAND USE PLANNERS 1) Chuck Shepardson HSA Design Group, Inc. 42-575 Melanie Place, Ste. S Palm Desert, CA 92211 341-1515 773-9315 fax HYPERLINK http://www.hsadesigngroup.com www.hsadesigngroup.com 2) Todd D. Schoeder Design Workshop 1390 Lawrence St., Ste. 200 Denver, CO 80204-2042 (303) 623-5186 Fax: (303) 623-2260 e-mail: HYPERLINK mailto:tschoeder@designworkshop.com tschoeder@designworkshop.com 3) Becky Zimmermann Design Workshop 1390 Lawrence Street, No. 200 Denver, CO 80204 4) Randal Jackson The Planning Center 1580 Metro Drive Costa Mesa, CA 92626 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 32 5) Michael Peroni The Keith Companies, Inc. 73-733 Fred Waring Dr., Ste. 100 Palm Desert, CA 92260 6) Sara Liss -Katz HOK Planning Group 71 Stevenson St., Ste. 2200 San Francisco, CA 94105 7) Doug Singletary B3 Architects 2020 Alameda Padre Serra, Ste. 133 Santa Barbara, CA 93103 8) Steve McCormick RNM Architects 4611 Teller Avenue Newport Beach, CA 92660 9) Kate Bolton Perkins Design Associates 35 Washington Avenue Point Richmond, CA 94801 10) William Fain, Jr. Johnson Fain Partners 800 Wilshire Blvd. Los Angeles, CA 90017 1 1) Thomas Papandrew Belt Collins Hawaii Ltd. 2153 N. King Street, Ste. 200 Honolulu, HI 96819 12) John Ruggieri Project Design Consultants 701 B Street, Ste. 800 San Diego, CA 92101 G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 33 13) Joe Walser, Jr. Landmark Golf Company 74-947 Highway 1 1 1, Ste. 200 Indian Wells, CA 92210 14) David Pfaff 3850 Rio Road, No. 87 Carmel, CA 93923 15) Henry Leon DIAP Consultant Group 1611 Borel Place, No. 230 San Mateo, CA 94402 16) Jeffrey Causey Carrier Johnson 1301 Third Avenue San Diego, CA 92101 17) Mark Schatz Projects Pacific 3131 San Pablo Avenue Berkeley, CA 94702 18) Forrest Haag Forrest K. Haag, ASLA, Inc. Landscape Architecture -Land Planning 1254 N. Coast Highway Laguna Beach, CA 92651 19) Paul Smith Envisioning & Storytelling, Inc. 5775 Marine Drive West Vancouver, British Columbia CANADA V7W 2S1 in Debbie's Office 15) Mel Cecil LEDO International (Leisure Entertainment Development & Operations) 369 San Miguel Dr., Ste. 165 Newport Beach, CA 92660 (949) 719-3750 Fax: 949-719-3756 www.LEDOinti.com G:kf/theranch/interestedparties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 34 PLANNING FIRMS 1) EDAW, Inc. San Francisco, CA (415) 433-1484 Fax: (415) 788-4875 2) Forrest Haag Forrest K. Haag, ASLA, Inc. 1254 N. Coast Highway Laguna Beach, CA 92651 (949)376-9066 Fax: (949) 376-9067; e-mail: HYPERLINK mailto:FKH@forrestkhaagasla.com FKH@forrestkhaagasla.com 3) David W. Pfaff (also under Golf Architects) Golf Course Architect 3850 Rio Road, No. 87 Carmel, CA 93923 (408) 624-1070 4) GMA International Gil Martinez 2700 Newport Blvd., Ste. 190 Newport Beach, CA 92663 (949) 675-9559 Fax: ((949) 675-9552 www.gmaintl.net e-mail: carola@GMAintl.net 5) Terra Nova Planning and Research, Inc. 400 S. Farrell, Ste. B-205 Palm Springs, CA 92262 320-9040 6) Greg Coghill Wimberly Allison Tong & Goo 2260 University Drive Newport Beach, CA 92660 (949) 574-8500 Fax: (949) 574-8550 E-mail: HYPERLINK mailto:newport@watg.com newport@watg.com /11 G:kf/theranch/interested parties DATE \@ "MM/dd/yy" 07/28/03 TIME \@ "h:mm AM/PM" 10:31 AM LASTSAVEDBY Kim Fischer 35 ATTACHMENT 2 Chapter 3.32 SERVICE CONTRACTS Sections: 3.32.010 Solicitation and selection criteria. 3.32.020 Contracts for major services. 3.32.030 Contracts for minor services. 3.32.040 Contract incentives. 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. 3.32.010 Solicitation and selection criteria. A. Solicitation and selection of professional services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices. Where the city manager or department director determines that the particular services required are of a technical nature and involve little professional judgement, solicitation and selection shall comply with subsection B of this section. B. Solicitation and selection of firms for services other than those specified in subsection A of this section shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors. C. The city council may, by resolution, prescribe specific procedures, rules and regulations governing the solicitation and selection of firms. (Ord. 315 § 5 (part), 1998) 3.32.020 Contracts for major services. A. Solicitation of firms shall be by written or published requests for competitive proposals. B. Proposals shall be reviewed and ranked by a selection committee composed of members competent to judge the qualifications of firms for the category of services to be provided. C. Contracts shall be awarded by the city council. (Ord. 315 § 5 (part), 1998) 3.32.030 Contracts for minor services. A. Solicitation of firms shall be by verbal, written or published requests for, whenever feasible, at least three competitive proposals. B. The city manager or department director may review and rank proposals. C. The city council may by resolution authorize the award and execution of minor contracts by the city manager and department directors. D. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 5 (part), 1998) 3.32.040 Contract incentives. Service contracts may include monetary or other incentives for superior performance or early completion of the services rendered. (Ord. 315 § 5 (part), 1998) 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation and selection of firms and award of contracts for public works design/build projects shall not be subject to the provisions of this chapter. C. The city council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services. 82-3 (La QWnta 5-98) 36 3.32.050 D. The city manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. If the contract is for major services, it shall be submitted for ratification at the next regular city council meeting. (Ord. 315 § 5 (part), 1998) 4.1 (La Quinca 5-98) 82-4 37 ATTACHMENT 3 RESOLUTION NO. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QU1NTA, CALIFORNIA REGARDING SOLICITATION AND SELECTION OF FIRMS AND AWARD OF CONTRACTS FOR THE FURNISHING OF SERVICES AND REPEALING RESOLUTION 98-15 WHEREAS, PURSUANT TO Chapter 3.32 of the La Quinta Municipal Code (LQMC), the City Council desires to prescribe specific procedures and rules governing the solicitation and selection of firms and award of contracts for services; NOW, THEREFORE, the City Council of the City of La Quinta, California, does resolve as follows: Section 1: Applicability The procedures and rules herein prescribed shall apply to the solicitation and selection of firms and award of contracts for the furnishing of services pursuant to LQMC Chapter 3.32. Section 2: Contracts for major services Major services are defined as those services having an estimated value of twenty-five thousand dollars or greater. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.020 and the following: A. Contract Services Registry 1. Establishment. The City shall maintain a Contract Services Registry (the Registry) of firms providing commonly required services. The Registry shall contain the names, addresses and telephone numbers provided by the firms, the particular categories of services each firm provides, and limited documentation provided by each firm in support of qualifications and professional competence to perform the services. 2. Annual Notice. The City Clerk shall annually publish a notice inviting firms to submit or update their qualifications. The notice shall be published at least twice in a newspaper of general circulation during the month of January. The City may prescribe a standard form with which interested firms must submit their qualifications. During the month of January of even -numbered years, the City Clerk shall mail notices to firms on the Registry requesting that they verify or update their 4 �. tj 38 Resolution No. 2003- Page 2 qualification materials. Any firm not responding to the notice shall be removed from the Registry. B. Selection Procedure Except as hereinafter provided, the selection of firms for major services shall conform with LQMC Section 3.32 and the following: 1. Form Selection Committee. The Selection Committee (Committee) shall comply with LQMC Section 3.32.020B. The City Council may authorize the retention of a private consultant to function as the Selection Committee. 2. Review Qualifications. The Committee shall review the Registry for qualifications of firms, which offer the required services. If an insufficient number of qualified firms are found in the Registry, the Committee shall issue a Request for Statements of Qualifications (RFQ). The RFQ shall provide a general description of the services required and shall request that firms submit Statement of Qualifications to perform those services. 3. Select Short List of Most Qualified Firms. The Committee shall select a list of the most qualified firms (the "short list"). The short list shall include, where possible, at least three but normally not more than five firms. 4. Issue Request for Proposals. The Committee shall issue a Request for Proposals (RFP) to the firms appearing on the short list. The RFP shall contain, at a minimum, a project name, a detailed scope of services to be provided and the date and time by which proposals must be submitted. 5. Form of Proposals. The form of the proposals requested should be commensurate with the category and scope of the services desired and may require sealed fee proposals. a) For projects with well-defined scopes of work, the proposal may consist of an offer to perform the work defined in the RFP, a schedule of performance and a proposed fee. b) For projects with complex or poorly -defined scopes of work, proposals should include, where applicable, specific information regarding each firm's understanding of the project, proposed team, resources, approach, expanded scope of work, work schedule, schedule of fees, and, if appropriate, a fee proposal. 39 Resolution No. 2003- Page 3 c) Any individual or firm proposing to provide construction project management services shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in the services they are to provide. d. Review Proposals. The Committee shall review the proposals received and may conduct interviews or hold discussions with the proposing firms. e. Rank Short-listed Firms. The Committee shall rank the proposing firms according to the criteria specified in LQMC Section 3.32.010. f. Notify Firms. Following the selection process, firms on the short list shall be notified of their positions in the ranking. g. Open Fee Proposals. Once firms have been notified of their positions in the ranking, the City Manager or representatives of the Department shall open and review the fee proposals of any) to determine a range of apparently fair and reasonable value of the services to be performed. h. Negotiate with the Top -Ranked Firm. After firms on the short list have been notified of their positions in the ranking, the City Manager and/or representatives of the contracting department shall, if necessary, negotiate with the next firm to arrive at mutually -acceptable contract terms. i. Terminate Negotiation and Begin Negotiation with Next -Ranked Firm. If an agreement cannot be reached with the top -ranked firm, negotiations shall begin with the next firm in the rankings. This process shall be repeated until negotiations are successfully concluded or until the list of qualified firms submitting proposals is exhausted and an agreement cannot be reached. Section 3: Contracts for minor services Minor services are defined as those services having an estimated value of less than twenty-five thousand dollars. The solicitation and selection of firms and award of contracts shall conform to LQMC Section 3.32.030 and the following: A. The City Council may award contracts. B. The City Manager may award and execute contracts exceeding fifteen - thousand dollars with the approval of the City Council. W Resolution No. 2003- Page 4 C. The City Manager may award and execute contracts for fifteen thousand dollars or less, and may waive competitive bidding requirements in the best interests of the City, provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. D. Department Directors may award and execute contracts for services of two thousand five hundred dollars ($2,500) or less with or without competitive bidding provided there are adequate unencumbered appropriations in the fund accounts against which the expenses are to be charged. Section 4: Exceptions to the procedures specified herein shall be as specified in LQMC Section 3.32.040 and as follows: A. For services other than those requiring the professional judgment of private architectural, landscape architectural, professional engineering, environ-mental, land surveying, and construction project management firms, fee proposals need not be sealed and may be opened and considered prior to the ranking of short-listed firms. B. The authority awarding any contract, for which cost proposals have been received, may waive irregularities in the cost proposals provided that such waiver is in the best interests of the City and does not result in an unfair advantage to any firm. Section 5: This Resolution supersedes and replaces Resolution 98-15 PASSED, APPROVED and ADOPTED this day of , 2003 by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California a Landmark August 5, 2003 City of La Quinta Redevelopment Agency P.O. Box 1504 La Quinta, CA 92253 Re: SilverRock Ranch Dear Agency Board Member, I wrote a letter dated July 24, 2003 (attached) to Mark Weiss in regard to the Tournament Consultant role that was introduced in the Scope of Services Attachment to Professional Services Agreement with Palmer Course Design Company. Mr. Weiss has responded both in writing and by telephone. I appreciate the follow-up by Mr. Weiss. The letter of July 241h was our formal request for Johnny Pott and Landmark Golf Company to fulfill the role of Tournament Consultant ("TC"). In this writing, I would like for you to know that we support staff being in a position to hire experts to perform different tasks as tasks become present. Believe me the tasks will come up and must be dealt with. I do not have the experience to know if the other items in the Staff Report for Consideration of the Establishment of SilverRock Ranch Golf Industry Consultant Line Item in the Municipal Golf Course — Phase 1 Capital Improvement Project are necessary or not. The expertise to provide professional golf tournament, golf course and overall facility requirements needs to be on board immediately to begin to interact and attend all meetings in the Desert with Palmer Design representative or you will incur the costs of re -designs. By selecting Johnny Pott to be the Tournament Consultant you will receive more than just Johnny Pott's knowledge. You will get Ernie Vossler, Joe Walser (when Joe left the Desert for six years in the beginning of the 1990s, he went to work full-time for the PGA Tour in charge of all the PGA Tour golf facilities worldwide) and the remaining talent and disciplines of Landmark Golf Company. Landmark Golf Company is prepared to begin work immediately upon notification. The principals at Landmark have hosted every type of professional golf tournament from local to international. If you will, please let's focus on three of these: International — Ryder Cup — The Ocean Course, Kiawah Island, South Carolina. The site, clubhouse, golf course and surrounding facility designed and built by Landmark knowing that Kiawah Island was the site for the Ryder Cup. Kiawah is a 54-hole resort golf community. 74-947 Highway 1 1 1 • Suite 200 • Indian Wells, California 92210 Phone (760) 776-6688 Fax (760) 776-6686 A www.landmarkgolf.com `f i� 2. National — PGA Championship — OakTree Golf Club, Edmond, Oklahoma. The site, clubhouse, golf course and surrounding facility designed and built by Landmark. OakTree Golf Club is 18 holes of a 54-hole master planned community. Local — PGA West and Mission Hills Country Club — right here in our Desert. Both of these facilities were designed in house by Landmark with televised professional golf tournaments in mind. Why is there ample area for all that must occur at these events? Landmark was prepared to address the issues from the clubhouse setting and circulation, to corporate tents and concession stands, to bleachers, gallery traffic areas, television/communications needs and the design of the golf course itself. Landmark wishes to provide the same level of expertise as described above to SilverRock Ranch. If you have questions, please contact Johnny Pott or me. Thank you for your time, and we look forward to being considered for a job which we are well suited. Sincerely, Andy Vossler Vice President cc: Executive Director Assistant Executive Director "4#1 2 LandmarK July 24, 20-03 La Quinta Redevelopment Agency 78-495 Calle Tampico La Quinta, CA 92253 Attention: Mr. Mark Weiss Assistant Executive Director RE: SilverRock Ranch Tournament Consultant ("TC") Dear Mr.' Weiss, with our Landmark team After discussions w the morning after Johnny Pott and °`RDA) Meeting on Tuesday, I attended the La Quints Redevelopment Agency ("RDA lies ahead for you and the July 22, 2003, we have a more clear picture of whatdecisions today that will impact RDA. Certainly, the Agency is faced with making de this resort golf facilityand the City of La Quinta well beyond all of our lifetimes. If course design contract and from discussion during the RDA In reviewing the go opportunity Meeting, we became aware of the opp Y for the RDA to hire a Tournament Consultant ("TC) 9 " through the flexibility that is built into the Professional Services Agreement with Palmer Design. As we understand the Agreement, the RDA provides for and will manage the TC role. Knowing P in the importance of nationally recognized golf tournaments, we n r these PYP Planning leased to learn that you are planning for high profile tournamentsdurifor golf earl phases of the project rather than trying to retrofit later. tournaments should not be an afterthought. BywayOf this letter, Landmark Golf Company, with Johnny Pott as the rims contact, Y nt formal! offers this proposal to fulfill the role of Tournament for SilverRock Ranch. We are more than qualified for this assignment. As you may know, we have f hosted and managed numerous nationally and internationally t e of our principals events, many sanctioned by the PGA TOUR. Additionally, played on the PGA TOUR and have been hosting golf events for well over 30 years. 74-947 Highway 1 1 1 • Suite 200 • Indian Wells, California 92210 Phone (760) 776-6688 • Fax (760) 776-6686 www.landmarkgolf.Com We have been totally responsible for providing all the necessary components for successful golf events across the country: securing the event, advanced planning, tournament area design and construction, tournament management services, sponsor procurement and relations, event hospitality and entertainment, event production and all other details. We would like to perform this role as Tournament Consultant and are prepared to provide the RDA decision makers with ample information to support that we are a highly qualified and experienced candidate to fill this important role. The Landmark Golf Company team will provide Tournament Consultant services to the RDA for a reasonable compensation arrangement of $250 per hour (whether one person or the whole Landmark team is working on the RDA's behalf during that hour) with a total dollar amount not to exceed a pre -determined total amount of money to be billed for these services. In closing, we are requesting a meeting date with you and whoever you believe should participate to discuss this subject. I look forward to hearing from you soon. Sincerely, Andy Vossler Vice President CC: Ernie Vossler Joe Walser, Jr. Johnny Pott (:Vityl 4 4,u COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Requests for Proposals for Public Affairs/Marketing Services and Architectural Services for SilverRock Ranch and Appointment of Consultant Selection Committees RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the distribution of Requests for Proposals (RFP's) for Public Affairs/Marketing services and Architectural services (Phase 1 A) and appointment of Consultant Selection Committees. FISCAL IMPLICATIONS: None for this action. The City's Capital Improvement Program includes a project entitled, "Municipal Golf Course -Phase I," including $2.5 million for contractual services, relating to planning, engineering, architectural, marketing and property management services. Approximately $400,000 has been allocated to planning services, $1,000,000 for golf course architect services, $100,000 for development coordinator services and approximately $500,000 will be required for engineering, landscape architectural and other miscellaneous services. Accordingly, sufficient funds (i.e. approximately $500,000) remain in this account for architectural, marketing, and other project related expenses. BACKGROUND AND OVERVIEW: The Redevelopment Agency acquired 525 acres of property, commonly referred to as "The Ranch," in June of 2002. The Agency adopted a conceptual land use plan and renamed the project "SilverRock Ranch" in May 2003. The Agency selected Palmer Course Design Company (PCDC) to provide golf course architectural services and Roy Stephenson, P.E., of Berryman & Henigar, to serve as Development Coordinator for Phase I of the project. The Development Coordinator's responsibilities include assisting the project development team in identifying and preparing RFP's for specialists needed to design the golf course, support infrastructure, landscape improvements, a temporary clubhouse, restrooms, and other ancillary structures. In addition, the Development Coordinator will prepare RFP's or Statement of Qualifications (SOQ) for construction managers, golf course contractors, golf course operators and pre -opening marketing services. The Agency approved the project schedule and distribution of request for proposals for Civil Engineering and Plant Inventory services at its meeting of July 1, 2003. The contract for the golf course architect (PCDC) was approved by the Agency on July 22, 2003. In accordance with the consultant selection project schedule (Attachment 1), RFP's have now been prepared for Public Affairs/Marketing services and Architectural services. These two professional services, coupled with the golf course architect (PCDC) and the master planning firm (GMA), represent the core group of consultants who, when working in concert with the Redevelopment Agency Board and project development team, will provide the expertise necessary to achieve the Agency's objectives for SilverRock Ranch. It is envisioned that numerous workshops with the Redevelopment Agency Board, consultants and project team will be held to allow for meaningful input and exchange of ideas in the development of the branding/logo, marketing strategy, and architectural design themes that incorporate the character of the City of La Quinta consistent with the vision and objectives of the master plan. Public Affairs/Marketing Services RFP The RFP for Public Affairs/Marketing (Attachment 2) is for services up to and including the grand opening of the first golf course. These services include: development of a branding/logo plan; development of a comprehensive and prioritized media relation program; creation of promotional campaign elements and collateral material; defining a strategy to incorporate the golf course operators marketing efforts with the Public Affairs/Marketing consultant to avoid duplication of effort; providing a timeline showing when media relations and other activities will occur; event planning assistance; assisting in the marketing efforts with resort developers; and creating a merchandising plan to help promote the golf course prior to opening. Architect RFP The RFP for Architectural (Attachment 3) is for services associated with the preparation of plans, specifications and cost estimates for a temporary clubhouse, golf course maintenance building, 2 golf course restrooms and a well/pump house building. The RFP identifies the existing Ranch House building as a potential temporary clubhouse and requests a feasibility study be prepared that quantifies the suitability of using the Ranch House building and the costs associated with bringing the building up to applicable building codes and ADA regulations. If the building is not suitable, then a 2 temporary clubhouse using modular components is to be designed. The RFP also requests that the architectural firm present their approach on how the permanent buildings will be compatible with the theme and vision of the master plan and the future permanent clubhouse. Consultant Selection Committee Staff proposes the Consultant Selection Committee for both review processes include the following members: Mark Weiss, Assistant Executive Director Tim Jonasson, Public Works Director Jerry Herman, Community Development Director Roy Stephenson, Development Coordinator Frank Spevacek, Redevelopment Consultant Process Both RFP's have been set up using the standard consultant selection process wherein the Committee interviews, rates and negotiates a contract with a selected firm, with subsequent contract consideration by the full Agency Board. On selected occasions (i.e., the Golf Architect), the Board has chosen to interview finalists prior to contract negotiation/consideration. Staff is prepared to modify the RFP's and schedules should the Agency Board wish to interview the top rated firms for either, or both, referenced RFP's. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Authorize the distribution of RFP's for Public Affairs/Marketing services and Architectural services (Phase IA) and appoint Consultant Selection Committees; or 2. Do not authorize the distribution and RFP's for Public Affairs/Marketing services and Architectural services (Phase IA); or 3. Provide staff with alternative direction. 3 Respectfully submitted, � e Mark Weiss, Assistant Executive Director Approved for submission by: X /t'0-7� Thomas P. Genovese, Executive Director Attachments: 1 . Consultant Selection Project Schedule 2. Public Affairs/Marketing Request for Proposal 3. Architectural Request for Proposal Z) CI ATTACHMENT 1 � Z N I V7 4 c: 3 n w 3 3 3 cln n� c� C a_ D CD v 0 0 A w N -+ � m i m �n 3 - `D O c rD y ? m m _ 0 i n 0 m D 0 = m n n co m m D rn m v_f m o In C K o a °+ 0 �. v, N < 4 _ m 3 R j Y 1 y M =lr c O a CL c D ` K n� a z R1 Z O z cn = -n C. -n -71 � C T 0 O c C — C C fn CP r P ip y Qo mfA Ip 3 w w w 7 C fD T1 �. �. T �. 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Z' m2 * q/-- � 0 _.... ...��.0�� ..�. � ATTACHMENT 2 Request For Proposals The La Quinta Redevelopment Agency (RDA) is requesting proposals from Public Affairs/Marketing firms to provide Branding/Logo, public/media relations, investor relations, merchandising and marketing services for the RDA's SilverRock Ranch Project. In July 2002, the Agency purchased 525 acres that was once the Ahmanson family ranch. Now known as SilverRock Ranch, the RDA's goal is to develop a premier golf -oriented resort community that encompasses two 18-hole golf courses, resort, passive recreation and resort oriented commercial uses. The property is adjacent to the Coral Reef Mountains and the private golf communities of PGA West, Tradition, The Citrus, and The Hideaway. GMA International has completed the conceptual master plan and development program for this property, which was approved by the Redevelopment Agency Board on May 6, 2003. The master plan includes a preliminary routing plan for both golf courses, entry roads, and identifies future hotel and commercial sites. The master plan also includes a phasing plan (Exhibit A). Phases IA and IB have now been conceptually approved by the RDA for implementation. The RDA has selected Palmer Course Design Company as the Golf Course Architect for Phase IA. The RDA has also extended the contract with GMA International to provide support services during the design effort. Roy Stephenson, P.E., of Berryman & Henigar, Inc., has been retained to provide development coordination services. As a redevelopment project, SilverRock Ranch is envisioned as a community asset — not only a recreational asset, but a financial asset as well. The golf course, resorts and retail venues will generate revenues to the City that are needed to maintain La Quinta's exceptional quality of life. In the interest of facilitating the generation of these revenues, the SilverRock Ranch marketing campaign is expected to extend existing local awareness and anticipation to a much broader public. The marketing campaign will help ensure high usage from the resort's opening day onward by establishing SilverRock Ranch in the minds of the golf, resort and retail industries, C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publl .DOC 1 � � travel agents, world travelers, businesses and Southern California residents as a superb new destination resort. The Public Affairs/Marketing firm is required to work closely with the Redevelopment Agency Board, the project development team, Palmer Course Design Company, and GMA International. Workshops will be held with the Redevelopment Agency Board and other key consultants to allow for meaningful input and exchange of ideas in the development of branding/logo, marketing strategies and other tasks preformed by the Public Affairs/Marketing firm. Close coordination with the golf course operator is required to avoid duplication of marketing efforts. CIWINDOW&Temporary Internet Files\OLK43B5\Request for Proposals (Publl.DOC 2 13 Exhibit A Phasing Plan Phase. 1 A The Ranch pry,)osed ph;S- g Mai- C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 3 .i Phase 3 14 Desired Services The firm is expected to become intimately familiar with the SilverRock Ranch Project and provide input into ways in which the planning/design/construction can contribute to its marketing potential. The term of these services shall be up to, and including, the grand opening of the first Golf Course, which is scheduled for early 2005. Specific services should, at a minimum, include the following: • Development of a branding/logo plan that clearly establishes the theme and identity of SilverRock Ranch. • Creation of a comprehensive and prioritized media relations program that will effectively reach the targeted public utilizing the opportunities provided by the design, construction and grand opening phases. It is not necessary to identify specific target media at this time; general categories will suffice. • Creation of promotional campaign elements beyond media relations that are recommended as part of a comprehensive promotional campaign for SilverRock Ranch. • Creation of a strategy to incorporate the Golf Course Operators marketing efforts with use of the Public Affair/Marketing firm to avoid duplication of effort and enhance each others capabilities. • Creation of an initial message strategy being mindful of how the marketing messages might change, or not change, with different target audiences. • Creation of the collateral pieces (printed and news media) and/or advertising that should be produced to support the SilverRock Project marketing campaign. Also, describe the design philosophy to be employed in the development of those pieces. CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publl.DOC 4 15 • Provision of a timeline showing when media relations and other activities will occur, and production timelines for various promotional campaign elements within each phase. • Provision of assistance in event planning for ground breaking, pre -opening, and grand opening of the golf course. • Assistance in marketing efforts with potential resort and boutique hotels, casitas, restaurants and retail developers. • Development of a merchandising plan to help promote the project prior to opening of the golf course. CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publl -DOC 5 67 fur Ranch Vision The SilverRock Ranch's canvas spans 525 acres adjacent to the base of the Coral Reef Mountains in the City of La Quinta. The RDA's goal is to develop premiere hospitality and golf venues that become must -see destinations in the Coachella Valley. The final development will be crafted as if it had evolved over time by melding the rich hues of the desert and strong architectural elements inspired by the site with rusticated materials. Environmental approvals have been secured to develop the following uses on SilverRock Ranch: a 250-room hotel with a 10,000 square foot conference center; 300 condo hotel or fractional units with up to 500 keys; two 18-hole public golf courses with a driving range and a 25,000 square foot clubhouse; one 9-hole public golf course; and 25,000 square feet of ancillary tourist commercial uses. Additional approved uses entail passive park space, trails, and view corridors. The RDA approved a Master Plan for the project in May 2003. The Master Plan sets forth a preferred site development program and plan that will guide the precise planning processes. GMA International has been managing this activity and prepared the master plan and associated documents. Their work will be available to the selected organization. The RDA has secured funding to facilitate the development of one golf course and associated improvements. Additional information may be found at the project website: www.silverrockranch.com la � CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 6 17 Regional Location „".. Joshua Trees National Park Joshua ` Tree, i Wilderness Aglua e I.R.!j y Thousand Palms Palm Sprit s E farron Rd__,_ Ramon fEf �.. ., E cathedral ity �... Myoma Rancho{ ;. Mirage 1 w FredWarm� -A ian Wells Palm Desert r $ A L I F OR !.. 0t Aye Coachella l ..4venue 52.::,i i 11 La Quinta .._..- _ i 74. 86 R I V E F S I D E,Airpot#Blvd-..-)hermal Thermal.._ i Airport San Bernardino National Forest Q1 (62nd Ave �..... W E c IE 66th Ave `................._.�: 74 _ .Mecca .. �arlta Rosa Santa Rosa Indian ktouPin Reservation ,8t3 Toril:es Martinez I.R. Anna-Borrego Despnt Mate pack OASIS '; O 2000 Microsoft Car . andlar Its suppliers. All rights reserved. C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 7 Ranch Location 70 CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (PubI.DOC 8 19 Submittal Procedures Proposal Packages and Submittal Deadline A work proposal and a cost proposal are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposal" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Ten (10) proposal packages are due by 1:00 p.m., Friday, August 22, 2003, and delivered to: Mark Weiss, Assistant Executive Director/Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico P. O. Box 1504 La Quinta, CA 92253 Contact Person All questions regarding SilverRock Ranch and this Request for Proposals should be directed to Mark Weiss via email at mweiss@la- quinta.org. CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 9 �� Proposal Format Respondents are encouraged to keep their proposals brief (not to exceed 20 pages) and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) — Submit ten (10) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the proposal and relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants, if any, and their responsibilities. B. Statement of Qualifications i. A listing of project personnel including relevant experience and resumes. ii. Experience with similar work including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A narrative that details your understanding of the project and how the organization will approach the requested services. D. Scope of Services i. A description of the tasks, sub tasks, and specific deliverables that will be provided. ii. A description of the firm's current workload with discussion of how this project would be incorporated in to the firm's work schedule. r) OV CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 10 21 E. Schedule Requirements i. The anticipated date for a Notice to Proceed is September 29, 2003. ii. Agency envisions an 18-month term for these services. 2. Cost Proposal (Envelope 2) A. A detailed cost proposal for all services and materials is required including the direct and indirect rates (with overhead) and percent of profit anticipated in completing the services as outlined in this RFP. Man hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub task. A not - to -exceed allowance for reimbursable expenses should also be included within the cost proposal. 73 CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (PubI.DOC 11 2 2. ` Selection Process A Consultant Selection Committee will review the work proposals. The Committee will select the consultants for interviews based upon the materials submitted in the work proposal. The Committee will interview selected firms and rank the firms. Only after the ranking process is complete will the cost proposals be opened. The Committee will negotiate a contract with the top firm that will then be considered for approval by the Redevelopment Agency Board. The successful firm will be expected to enter into the attached Contract Services Agreement. The tentative schedule is as follows: Issue Request for Proposals August 6, 2003 Proposal due August 22, 2003 Oral interviews September 5, 2003 Agency Board consideration September 16, 2003 Start activities September 29, 2003 This solicitation does not commit the La Quinta Redevelopment Agency to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The La Quinta Redevelopment Agency reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Agency to do so. Subsequent to contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Agency staff and the approval of the Agency Board. CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Publ.DOC 12 74 23 ATTACHMENT 3 Request For Proposals The La Quinta Redevelopment Agency (RDA) is requesting proposals from Architectural consulting firms to prepare plans, specifications and cost estimates for the remodeling of an existing building for use as a temporary clubhouse, or for a new temporary modular clubhouse and other proposed buildings for the RDA's SilverRock Ranch. (Phase IA) In July 2002, the Agency purchased 525 acres that was once the Ahmanson family ranch. Now known as SilverRock Ranch, the RDA's goal is to develop a premier golf -oriented resort community that encompasses two 18-hole golf courses, resort, passive recreation and resort oriented commercial uses. The property is adjacent to the Coral Reef Mountains and the private golf communities of PGA West, Tradition, The Citrus, and The Hideaway. GMA International has completed the conceptual master plan and development program for this property, which was approved by the Redevelopment Agency Board on May 6, 2003. The master plan includes a preliminary routing plan for both golf courses, entry roads, and identifies future community/Golf Clubhouse hotel and commercial sites. The master plan also includes a phasing plan (Exhibit A). Phases IA and I B have now been conceptually approved by the RDA for implementation. The RDA has selected Palmer Course Design Company as the Golf Course Architect for Phase IA. The RDA has also extended the contract with GMA International to provide support services during the design effort. Roy Stephenson, P.E., of Berryman & Henigar, Inc., has been retained to provide development coordination services. The Architectural style of the buildings in the first phase of development is critical in establishing a design theme that is compatible with the vision and objectives of the RDA master plan. The Architectural consulting firm is required to work closely with the Redevelopment Agency Board, the project development team, Palmer Course Design Company, and GMA International. 5 S:\CityMgr\Mark Weiss\The Ranch\rfps\rfp architect 8503.DOC 1 24 Workshops will be held with the Redevelopment Agency Board and other key consultants to allow for meaningful input and exchange of ideas in the development of the architectural designs of the buildings. It is essential that the architectural forms and materials are integrated into the character of the City of La Quinta and are consistent with the vision of the master plan. 76 CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 2 25 Exhibit A Phasing Plan The Ranch 77 C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 3 26 Desired Services The firm is expected to familiarize itself with the SilverRock Ranch Master Plan, particularly as it relates to the character, theme, vision and objectives of the RDA. This RFP is not for design of the permanent clubhouse, but limited to a remodel of the existing Ranch House building, if determined feasible, or a temporary clubhouse, two golf course restrooms and a golf course maintenance building. Specific services should, at a minimum, include the following: • Prepare a detailed evaluation of the existing 2500± sf Ranch House building to determine its suitability for use as temporary clubhouse. Evaluation should include compliance with applicable building codes and ADA regulations. The proposed uses are a pro shop, snack bar and restrooms. If remodel is determined feasible, prepare plans, specifications and cost estimates for remodeling the building. • If the existing Ranch House is not feasible for use as a temporary clubhouse, prepare architectural plans, specifications and cost estimates for a temporary clubhouse using modular components. • Prepare architectural plans, specifications and cost estimates for a permanent golf course maintenance building (approximately 10,000 sf). • Prepare architectural plans, specifications and cost estimates for 2 restrooms (front and back nines of the golf course). • Prepare architectural plans, specifications and cost estimates for a well/pump house building. • Describe your design philosophy and how it relates to the master plan and the RDA's vision of the SilverRock Ranch. 78 S:\CityMgr\Mark Weiss\The Ranch\rfps\rfp architect 8503.DOC 4 2 • Describe how your designs for the temporary clubhouse, restrooms and well/pump house, and maintenance buildings will be compatible with a future permanent clubhouse. • Provide professional services in identifying and assisting in installation of a butler -type building for cart storage. S:\CityMgr\Mark Weiss\The Ranch\rfps\rfp architect 8503.DOC 5 T r1 28 Ranch Vision The SilverRock Ranch's canvas spans 525 acres adjacent to the base of the Coral Reef Mountains in the City of La Quinta. The RDA's goal is to develop premiere hospitality and golf venues that become must -see destinations in the Coachella Valley. The final development will be crafted as if it had evolved over time by melding the rich hues of the desert and strong architectural elements inspired by the site with rusticated materials. Environmental approvals have been secured to develop the following uses on SilverRock Ranch: a 250-room hotel with a 10,000 square foot conference center; 300 condo hotel or fractional units with up to 500 keys; two 18-hole public golf courses with a driving range and a 25,000 square foot clubhouse; one 9-hole public golf course; and 25,000 square feet of ancillary tourist commercial uses. Additional approved uses entail passive park space, trails, and view corridors. The RDA approved a Master Plan for the project in May 2003. The Master Plan sets forth a preferred site development program and plan that will guide the precise planning processes. GMA International has been managing this activity and prepared the master plan and associated documents. Their work will be available to the selected organization. The RDA has secured funding to facilitate the development of one golf course and associated improvements. Additional information may be found at the project website: www.silverrockranch.com SO CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 6 29 Regional Location Joshua Tree National Park Joshua 111 ------ Tree -:..,, Wilderness .... ............................ Aglia rite 1.r2.b Palm Spry s Thousand E_Ramgn Rd_ Ramon_ Palms _._..... _._.".. ._ f, Cathedral a, ay Rancho,.,—` Myoma .. SU Mirage 11 i f Fred Waring Dr, ,' r Indian Wells Palm Desert° A L I F O _-----Coachella - La Quirrta � .. d _.. 52µ 111 za sa R I V E f S I D E __._. Airpot Blvd_,,, „hermal ;I Thelmat. i Airport San Bernardino National Forest U 62nd Ave m;, c i A _..._ _ 66th Ave ,.66th.Ave .. bra; Mecca . Rosa Narita Rosa c�i 111 Indian Mourdnin a) Reservation Tomes Martinez I.R. ��17f2".�a3 Anza-Borrego De*t StsIe r*ark Oasis 0 2000 Microsoft'Cor . andJor its suppliers. All rights reserved. C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 7 t 0 Ranch Location C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 31 Submittal Procedures Proposal Packages and Submittal Deadline A work proposal and a cost proposal are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposal" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Ten (10) proposal packages are due by 1:00 p.m., Monday, September 15, 2003, and delivered to: Mark Weiss, Assistant Executive Director/Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico P. O. Box 1504 La Qu i nta, CA 92253 Contact Person All questions regarding SilverRock Ranch and this Request for Proposals should be directed to Mark Weiss via email at mweiss@la- quinta.org. 313 CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 9 3: Proposal Format Respondents are encouraged to keep their proposals brief (not to exceed 20 pages) and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) — Submit ten (10) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the proposal and relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants, if any, and their responsibilities. B. Statement of Qualifications i. A listing of project personnel including relevant experience and resumes. ii. Experience with similar work including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A narrative that details your understanding of the project and how the organization will approach the requested services. D. Scope of Services i. A description of the tasks, sub tasks, and specific deliverables that will be provided. ii. A description of the firm's current workload with discussion of how this project would be incorporated into the firm's work schedule. MA CAWINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 10 _ 33 E. Schedule Requirements i. The anticipated date for a Notice to Proceed is November 3, 2003. ii. The Agency envisions a 4-month term for the design and construction bidding activities. 2. Cost Proposal (Envelope 2) A. A detailed cost proposal for all services and materials is required including the direct and indirect rates (with overhead) and percent of profit anticipated in completing the services as outlined in this RFP. Man hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub task. A not - to -exceed allowance for reimbursable expenses should also be included within the cost proposal. C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch.DOC 11 34 Selection Process A Consultant Selection Committee will review the work proposals. The Committee will select the consultants for interviews based upon the materials submitted in the work proposal. The Committee will interview selected firms and rank the firms. Only after the ranking process is complete will the cost proposals be opened. The Committee will negotiate a contract with the top firm that will then be considered for approval by the Redevelopment Agency Board. The successful firm will be expected to enter into the attached Contract Services Agreement. The tentative schedule is as follows: Issue Request for Proposals August 6, 2003 Proposal due September 15, 2003 Oral interviews September 25, 2003 Agency Board consideration October 7, 2003 Start activities November 3, 2003 This solicitation does not commit the La Quinta Redevelopment Agency to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The La Quinta Redevelopment Agency reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Agency to do so. Subsequent to contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Agency staff and the approval of the Agency Board. C:\WINDOWS\Temporary Internet Files\OLK43B5\Request for Proposals (Arch-DOC 35 12 -a Sep - - - - - - - - . .... OFti9 COUNCIL/RDA MEETING DATE: August 5, 2003 ITEM TITLE: Consideration of Adoption of a Resolution of the Board of Directors of the La Quinta Redevelopment Agency Authorizing the Issuance of Tax Allocation Bonds, Taxable Series 2003 of Said Agency in a Principal Amount of Not to Exceed Thirty Million Dollars ($30,000,000) to Finance a Portion of the Costs of a Redevelopment Project Known as the La Quinta Redevelopment Project Area No. 1 and Approving Certain Documents and Taking Certain Other Actions in Connection Therewith RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: 3 Adopt (1) a Resolution of the Board of Directors of the La Quinta Redevelopment Agency authorizing the issuance of Project Area No. 1 tax allocation bonds, Taxable Series 2003, in a principal amount not to exceed thirty million dollars ($30,000,000) to finance a portion of the costs of a redevelopment project known as La Quinta Redevelopment Project Area No. 1 and approving certain other actions in connection therewith; and (2) approve a contract with Stradling, Yocca, Carlson & Rauth to serve as Bond Disclosure Counsel. (Attachment 1) FISCAL IMPLICATIONS: None at this time. However, costs associated with the issuance of the bonds will be deducted from the bond proceeds. The Agency will incur issuance costs related to legal, underwriting, trustee and pricing consultant fees, document preparation, printing, and bond insurance costs. Staff has clone a preliminary financial analysis and has estimated that, based upon a possible $26.8 million bond issuance, the estimated costs of issuance and other costs and reserves are estimated at approximately $1.1 million for a net available amount of $25.7 million. These fees are subject to change based upon the actual amount of the bond issue and final negotiations with members of the bond team. Once these costs are identified, staff will present them to the Agency Board for review and consideration prior to proceeding with the bond issue. CITY CHARTER IMPLICATIONS: None. q "C BACKGROUND AND OVERVIEW: When considering the business plan for SilverRock Ranch, the Agency Board directed staff to structure and sell taxable Project Area No. 1 tax allocation bonds. The reason was to afford the Agency the greatest flexibility when structuring land sale, development and golf operations transactions with the private sector. The Agency Board desires to offer preferred tee times to attract resort and hotel enterprises, to secure a golf tournament, and to have the greatest flexibility when structuring sale or lease transactions for the disposition of the resort, casitas and retail designated sites. Federal and state statutes provide that a redevelopment agency may sell tax-exempt and taxable bonds to raise capital. Tax-exempt bonds are used to fund activities that serve a public purpose and benefit governmental agencies such as: building flood control channels, streets, parks and public buildings; funding affordable housing projects and programs; or transferring property at zero value to facilitate redevelopment. The interest earnings that bondholders receive are exempt from both Federal and State income tax liabilities. Taxable bonds are used when the proceeds benefit private, non -government activities such as: selling or leasing property to private or non -governmental (non-profit organizations fit the latter category) entities at fair market value; offering preferred use of a publicly -owned facility to private or non- governmental entities that will profit from using the property; and permitting private or non -governmental entities to run profit generating operations within a publicly -owned facility. The interest earnings that bondholders receive from taxable bonds are taxed at both the Federal and State level. Because the bond interest earnings are taxed, taxable bonds have commanded higher interest rates than tax-exempt bonds, typically 2 to 4 percent higher. However, interest rates are at historic lows and taxable bond interest rates are now only slightly higher than tax-exempt bond interest rates. In order to provide the Agency with the greatest flexibility when structuring private activity transactions involving SilverRock Ranch, the Agency must use taxable bond proceeds to fund some or all of the land costs, and the planning, engineering and site development activities for the private activity use areas. In February 2003, the Agency Board authorized staff to assemble the bond financing team that developed and sold the Project Area No. 1 Series 2001 and Series 2002 Bonds. Team members entail Bill Marticorena of Rutan and Tucker as Agency bond counsel, Robin Thomas of Wedbush Morgan Securities as underwriter, David McEwen of Stradling, Yocca Carlson and Rauth as disclosure counsel, Susan Harrell as pricing consultant, and RSG as fiscal consultant. The Agency' s Bond Team has prepared revenue projections and identified that Project Area No. 1 has the capacity to issue up to $30.0 million of taxable tax allocation bonds while reserving at least $1.0 million of tax increment revenue, after all bond debt service payments, for on -going operations costs. The taxable bond proceeds would be used to: • Reimburse the Agency's non-taxable bond fund for land acquisition and planning costs related to the private use areas of the SilverRock Ranch property. 2 88 Tax-exempt bond proceeds were used to acquire and fund the master planning costs for these sites. If tax-exempt bond proceeds are used, Federal tax statutes provide that the only land disposition option available to the Agency would be to write down the value of these properties to $1 .00. • Reimburse the Agency's non-taxable bond fund for land acquisition and planning costs related to the Phase 1 golf course, the practice area/driving range, clubhouse/community center, and golf maintenance facility. Analysis by the Bond Team indicates that preferred tee times and tournament use could encompass up to 55 % of the total number of rounds that may be played on the Phase 1 golf course. Preferred tee times and tournament use is considered a private activity under Federal tax statutes. • Fund for the design, engineering and construction costs associated with the Phase 1 golf course, flood control facilities, back-up water well, Phase 1 course restrooms, the maintenance and golf cart storage building, temporary clubhouse and village lake. Doing this would allow the Agency to offer preferred tee times and tournament use that may be played on the Phase 1 golf course, and to sell the property that adjoins the village lake to private entities at values the market can support at the time these uses are developed, thus allowing the Agency to generate the greatest returns from the sale or lease of these properties. Reimbursing the tax-exempt bond fund for prior land and master planning expenditures provides additional tax-exempt bond funds that can be used for public projects. Funding some of the development costs with taxable bond proceeds frees tax-exempt bond funds that the Agency has reserved in the Capital Improvement Program for Phase 1 development activities. Staff recommends that the Agency consider reallocating these funds to build some of the on -and off -site improvements required for the Phase 2 development of SilverRock Ranch (Jefferson Street parkway improvements, Avenue 54 street and parkway improvements, sewer, water and utility infrastructure, and associated design and municipal fees), and the 45-acre park/practice course. Activities have progressed to a point where draft documents have been completed and are ready to be distributed to bond insurance and rating agencies. Staff anticipates that up to $26 million in Taxable Series 2003 Bonds will be sold. We are requesting authorization to issue up to $30.0 million if discount and interest rates are favorable and permit the sale of bonds in excess of $26 million. Staff is seeking Agency Board approval of the attached Resolution that authorizes the following: • The issuance of up to $30.0 million in Project Area No.1 Tax Allocation Bonds, Taxable Series 2003; • Authorizes the Agency Chair or Executive Director to sign the final bond certificates and related documents, and take actions necessary to deliver the 3 S1 bonds in accordance with the attached Resolution and Indenture of Trust; • Approves the Indenture of Trust which will serve as the contract between the Agency and bond holders; • Appoints U.S. Bank Trust National Association as the bond trustee (the entity that collects bond payments from the Agency and disburses these payments to the bond holders); • Authorizes the bond underwriter to distribute the Preliminary Official Statement, the document that discloses all of the details regarding the bonds; and Authorizes the Executive Director and Finance Director to pay all of the issuance costs. The Bonds will be sold through the La Quinta Financing Authority. Since 1988 the Agency has sold eight bond issues through the Financing Authority, who in turn directly sold the bonds to underwriters. A bond pricing consultant has been used to insure that the interest rates, discount rates and issuance costs are equal to those incurred for like sized and structured bond issues sold on a competitive bid basis. Given the diligent and cost effective service that Wedbush Morgan securities provided for the 2001 and 2002 bonds, staff recommends that this firm serve as underwriter for this financing. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1 . Adopt (1) a Resolution of the Board of Directors of the La Quinta Redevelopment Agency authorizing the issuance of Project Area No. 1 tax allocation bonds, Taxable Series 2003, in a principal amount not to exceed thirty million dollars ($30,000,000) to finance a portion of the costs of a redevelopment project known as La Quinta Redevelopment Project Area No. 1 and approving certain other actions in connection therewith; and (2) approve a contract with Stradling, Yocca, Carlson & Rauth to serve as Bond Disclosure Counsel; or 2. Do not adopt (1) a Resolution of the Board of Directors of the La Quinta Redevelopment Agency authorizing the issuance of Project Area No. 1 tax allocation bonds, Taxable Series 2003, in a principal amount not to exceed thirty million dollars ($30,000,000) to finance a portion of the costs of a redevelopment project known as La Quinta Redevelopment Project Area No. 1 and approving certain other actions in connection therewith; and (2) do not r approve a contract with Stradling, Yocca, Carlson & Rauth to serve as Bond Disclosure Counsel; or El 9 () 3. Provide staff with alternative direction. Respectfully submitted, ohn qalconer, Fina ce Director Approved for submission by: l` Thomas P. Genovese, Executive Director Attachments: 1 . Contract for Bond Disclosure Legal Services 5 91 RESOLUTION NO. RA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE OF TAX ALLOCATION BONDS OF SAID AGENCY IN A PRINCIPAL AMOUNT OF NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000) TO FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT PROJECT KNOWN AS THE LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 AND APPROVING CERTAIN DOCUMENTS AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH WHEREAS, the La Quinta Redevelopment Agency (the " Agency"), is a redevelopment agency (a public body, corporate and politic) duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law (Part 1 of Division 24, commencing with Section 33000 of the Health and Safety Code of the State of California) and the powers of the Agency include the power to issue bonds for any of its corporate purposes; and WHEREAS, the Redevelopment Plan for a redevelopment project known and designated as " La Quinta Redevelopment Project Area No. 1 " has been adopted and approved by Ordinance No. 43 of the City of La Quinta, which became effective on December 29, 1983, and all requirements of law for and precedent to the adoption and approval of the Redevelopment Plan have been duly complied with; and WHEREAS, pursuant to Resolution No. RA 85-5, the Agency issued Twenty Million Dollars ($20,000,000) of " La Quinta Redevelopment Agency, La Quinta Redevelopment Project, Tax Allocation Bonds, Series 1985" (the "Series 1985 Bonds"); pursuant to Resolution No. RA 88-14 the Agency issued Eight Million Dollars ($8,000,000) of Tax Allocation Bonds, Series 1989 (the " Series 1989 Bonds"); pursuant to Resolution No. RA 90-4, the Agency issued Nineteen Million Six Hundred Ninety -Five Thousand Dollars ($19,695,000) of Tax Allocation Refunding Bonds, Series 1990 (the " Series 1990 Bonds"); pursuant to Resolution No. RA 91-12, the Agency issued Eight Million Seven Hundred Thousand Dollars ($8,700,000) of Tax Allocation Bonds, Series 1991 (the " Series 1991 Bonds"); pursuant to an Indenture of Trust, dated as of May 1, 1994, between the Agency and Bank of America National Trust and Savings Association (the " 1994 Indenture"), the Agency issued Twenty -Six Million Six Hundred Sixty Five Thousand Dollars ($26,665,000) of Tax Allocation Bonds, Series 1994 (the " Series 1994 Bonds"); pursuant to Resolution No. RA 9801, the Agency issued Fifteen Million Seven Hundred Sixty Thousand Dollars ($15,760,000) of Tax Allocation Refunding Bonds, Series 1998 (the "'Series 1998 0 r; Bonds"); and pursuant to Resolution No. RA 2001-03, the Agency issued Forty -Eight Million Dollars ($48,000,000) of Tax Allocation Bonds, Series 2001 (the " Series 2001 Bonds"); and pursuant to Resolution No. RA 2002-08, the Agency issued Forty Million Dollars ($40,000,000) of Tax Allocation Bonds, Series 2002 (the " Series 2002 Bonds"); and WHEREAS, in order to raise additional funds for the implementation of the Redevelopment Plan, the Agency deems it necessary at this time to issue allocation bonds on a parity with the Series 1994 Bonds, Series 1998 Bonds, Series 2001 Bonds, and Series 2002 Bonds for such purpose; and WHEREAS, the corporate purposes of the Agency will be accomplished by issuing at this time tax allocation parity bonds in a principal amount of not to exceed Thirty Million Dollars ($30,000,000) pursuant to this Resolution to be designated " La Quinta Redevelopment Agency, La Quinta Redevelopment Project Area No. 1, Tax Allocation Bonds, Taxable Series 2003" (the " Bonds"); and WHEREAS, the Agency is authorized to issue the Bonds pursuant to the Community Redevelopment Law of the State of California (being Part 1 of Division 24 of the Health and Safety Code of the State of California, as amended) (the " Law and WHEREAS, the Agency has received a proposal to purchase the Bonds and has determined that the proposal of Wedbush Morgan Securities (the " Underwriter") should be accepted; and WHEREAS, this Board of Directors desires to proceed to issue the Bonds, sell the Bonds to the La Quinta Financing Authority (the " Authority") and then to the Underwriter. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: Section 1. Each of the above recitals is true and correct and this Board so finds and determines. Section 2. The issuance of the Bonds in the principal amount of not to exceed Thirty Million Dollars ($30,000,000) is hereby authorized. The Bonds shall mature on the dates, pay interest at the rates, shall be subject to redemption and shall be governed by the terms and conditions set forth in an Indenture of Trust, dated as of July 1, 2003, (the " Indenture") to be prepared by Bond Counsel to the Agency and executed by the Chair or Executive Director or Assistant Executive Director or Finance Director and Secretary of the Agency (herein " Chair", " Executive Director", 7 "Assistant Executive Director", "Finance Director" and "Secretary" respectively), which Indenture shall be substantially in the form on file with the City Clerk, with such additions thereto and changes therein as are recommended or approved by Bond Counsel to the Agency and the officers executing the same, with such approval to be conclusively evidenced by the execution and delivery of the Indenture. Capitalized terms used in this Resolution which are not defined herein have the meaning ascribed to them in the Indenture on file in the office of the City Clerk. The Chair, the Executive Director, the Assistant Executive Director, the Finance Director, the Secretary, or their designees are hereby authorized and directed to execute and deliver the Indenture. Section 3. The Bonds shall be executed on behalf of the Agency by the manual or facsimile signature of the Chair or Executive Director or Assistant Executive Director or Finance Director and attested with the manual or facsimile signature of the Secretary. Section 4. The covenants set forth in the Indenture to be executed in accordance with Section 2 above are hereby approved, shall be deemed to be covenants of the Agency and shall be complied with by the Agency and its officers. The Indenture shall constitute a contract between the Agency and the Owners of the Bonds. Section 5. U. S. Bank, N.A., Los Angeles, California, is hereby appointed to act as Trustee for the Bonds. The Executive Director of the Agency, or his written designee, is hereby authorized to enter into an agreement with the Trustee to provide such services to the Agency. Section 6. The Purchase Contract by and among the Agency, the Authority and the Underwriter on file with the Secretary offering to purchase the Bonds to bear interest as set forth in the Indenture is hereby approved and the Executive Director or Assistant Executive Director, or Finance Director is authorized to execute and deliver the Purchase Contract in said form with such changes thereon as the officers executing the same may approve, such approval to be conclusively evidenced by the execution and delivery thereof. Section 7. The Chair or Executive Director or Assistant Executive Director or Finance Director is authorized to execute a final Official Statement in substantially the form of the preliminary Official Statement, and Continuing Disclosure Agreement relating thereto, which have been presented at this meeting and are hereby approved, with such additions thereto and changes therein as are recommended or approved by Bond Counsel to the Agency and the officer executing the same, with such approval to be conclusively evidenced by the execution and delivery of such documents. The Underwriter is hereby authorized to distribute the Preliminary Official Statement to M, prospective purchasers of the Bonds and to provide to the purchasers of the Bonds from the Underwriter copies of the final Official Statement. The Executive Director or Finance Director is hereby authorized to sign a certificate pursuant to Rule 15c2-12 promulgated under the Securities Exchange Act of 1934 pertaining to the Preliminary Official Statement. Section 8. Each and every officer of the Agency is authorized to perform his or her services on behalf of the Agency. The Executive Director or Assistant Executive Director or Finance Director, or his written designee, is authorized to incur such costs and to contract for all services necessary to affect the issuance of the Bonds. Such services shall include, but not be limited to, execution of any necessary Guaranty Agreement, printing the Bonds, printing the Preliminary Official Statement and the Official Statement, obtaining legal services, fiscal agent services and any other services deemed appropriate for the issuance of the Bonds including, without limitation, the costs of Bond Insurance, Reserve Fund Surety, and Rating Agency Services (referred to in the Indenture as " Costs of Issuance") and the payment for said Costs of Issuance shall be approved by the Executive Director or Finance Director. The Executive Director or Assistant Executive Director or Finance Director, or their written designee, is authorized to pay for such Costs of Issuance with Bond proceeds established pursuant to the Indenture without further approval of this Board of Directors. Section 9. All actions heretofore taken by officers and agents of the Agency with respect to the sale and issuance of the Bonds are hereby approved, confirmed and ratified, and the Chair or Executive Director or Assistant Executive Director or Secretary and Assistant Secretary or the other officers of the Agency responsible for the fiscal affairs of the Agency are hereby authorized and directed to take any actions and execute and deliver any and all certificates, instruments, agreements and documents as are necessary to accomplish the issuance, sale and delivery of the Bonds in accordance with the provisions of this Resolution and the fulfillment of the purposes of the Bonds as described in the Indenture as determined by Bond Counsel. In the event that the Chair, Executive Director, or Assistant Executive Director is/are unavailable to sign any document authorized for execution herein, the Finance Director shall sign such document. Any document authorized herein to be signed by the Secretary may be signed by a duly appointed deputy secretary. PASSED, APPROVED and ADOPTED this 5tn day of August, 2003, by the following vote: AYES: NOES: ABSENT: 41 '� ) ABSTAIN: Terry Henderson, Chair La Quinta Redevelopment Agency ATTEST: JUNE S. GREEK, CMC, Agency Secretary La Quinta Redevelopment Agency (Agency Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, Agency Counsel La Quinta Redevelopment Agency 10 � �j SECRETARY'S CERTIFICATE RE: ADOPTION OF RESOLUTION STATE OF CALIFORNIA ) )ss. COUNTY OF RIVERSIDE ) I, JUNE S. GREEK, Secretary of the La Quinta Redevelopment Agency, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted by said Agency at a regular meeting of said Agency held on the 5th day of August, 2003. AYES: NOES: ABSENT: ABSTAIN: JUNE S. GREEK, CMC Agency Secretary La Quinta Redevelopment Agency (SEAL) STATE OF CALIFORNIA ) )ss. COUNTY OF RIVERSIDE ) I, JUNE S. GREEK, Secretary of the La Quinta Redevelopment Agency, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. RA of said Agency and that said Resolution was adopted at the time and by the vote stated on the above certificate, and has not been amended or repealed. Dated: , 2003 JUNE S. GREEK, CIVIC Agency Secretary La Quinta Redevelopment Agency (SEAL) 11 ATTACHMENT 1 DISCLOSURE COUNSEL AGREEMENT LA QUINTA REDEVELOPMENT AGENCY THIS AGREEMENT, made as of this day of , 20035 by and between the LA QUINTA REDEVELOPMENT AGENCY, a political subdivision of the State of California (herein "Agency") and STRADLING YOCCA CARLSON & RAUTH, a Professional Corporation (herein "Disclosure Counsel"): RECITALS: A. Agency desires to retain Disclosure Counsel to do the necessary legal work hereinafter outlined, upon the terms and conditions hereinafter set forth, for the issuance of tax allocation bonds; and B. Disclosure Counsel represents that it is ready, willing and able to perform said legal work; NOW, THEREFORE, in consideration of the premises, and of the mutual covenants, terms and conditions herein contained, the parties agree as follows: l . Agency retains Disclosure Counsel to provide, and Disclosure Counsel will provide, legal services in connection with the issuance of taxable tax allocation bonds (the "Bonds") by Agency. Disclosure Counsel agrees to consult with and advise Agency officials and Agency's financial consultants as to the preparation of disclosure documents. Disclosure Counsel's services will include: i. Attending conferences and consulting with Agency staff and counsel regarding the proceedings; ii. Participating with any financial advisors, underwriters or other experts retained by Agency in preparation of disclosure documents; iii. Assisting in the preparation of the official statements or placement memorandums and supporting documentation relating to the offering for sale of the Bonds; iv. Reviewing the Bond purchase contracts; V. Consulting with the underwriters, their legal counsel and rating agencies; vi. Consulting with counsel to Agency concerning any legislation or litigation during the course of the financing; and vii. Rendering an opinion. 2. This contract shall be administered by the Executive Director or his designee. DOC SOC\984004v 1 \2233 8.0000 12 3. Agency agrees to accept, and Disclosure Counsel agrees to provide, the aforementioned services primarily through David R. McEwen. If the above attorney is unable to provide such services due to death, disability or similar event, Disclosure Counsel reserves the right to substitute another of its attorneys, upon approval by the Agency, to provide such services; and such substitution shall not alter or affect in any way Disclosure Counsel's or Agency's other obligations under this Agreement. 4. Disclosure Counsel has professional liability insurance in the amount of $25,000,000 and is self -insured for the first $250,000 on each claim. 5. For the services to be rendered under this Agreement our fee would be $27,500.00, including out-of-pocket expenses incurred in connection with the engagement, including without limitation, document reproduction, travel as approved by the Agency and messenger services. Said fee will be billed upon the issuance of the Bonds and payable from Bond proceeds. In the event that a financing is not completed for any reason, the Agency will have no liability for any fees or expenses incurred by Disclosure Counsel with respect to the financing. IN WITNESS WHEREOF, as of the date first hereinabove written, Agency has caused this instrument to be executed by the Chairman of the Agency and attested by the Secretary of the Agency; and Disclosure Counsel has caused this instrument to be executed on its behalf and in its name by an authorized officer of Disclosure Counsel. ATTEST: Secretary LA QUINTA REDEVELOPMENT AGENCY Chairman STRADLING YOCCA CARLSON & RAUTH A Professional Corporation an 2 90 DOCSOC\984004v 1 \22338.0000 13