2003 08 05 RDA Minutes LA QUINTA REDEVELOPMENT AGENCY
· - MINUTES
AUGUST 5, 2003
A regular meeting of the La Quinta Redevelopment Agency was called to
order by Chairperson Henderson.
PRESENT: Board Members Adolph, Osborne, Perkins, Sniff, Chairperson
Henderson
ABSENT: None
PUBLIC COMMENT - None
CLOSED SESSION
Agency Counsel Jenson advised of the need to continue Item No. 3 to
September 16, 2003.
1. Conference with Agency's real property negotiator, Mark Weiss,
pursuant to Government Code Section 54956.8 concerning potential
terms and conditions of acquisition and/or disposition of real property
located at the northwest corner of Avenue 52 and Jefferson Street
(APN 772-220-007). Property Owner/Negotiator: Lusardi
2. Conference with Agency's real property negotiator, Jerry Herman,
pursuant to Government Code Section 54956.8 concerning potential
terms and conditions of acquisition and/or disposition of real property
located at the southwest corner of Dune Palms Road and Highway
111 (APN: 649-030-034). Property Owner/Negotiator: Shirley
Hammer.
3. Conference with Agency's legal counsel regarding initiation of
litigation pursuant to Government Code Section 54945.9(c) - one
matter. (See note above.)
Redevelopment Agency recessed to Closed Session to and until the hour of
7:00 p.m.
7:00 P.M.
Redevelopment Agency reconvened in joint session with the City Council and
the Financing Authority to consider Redevelopment Agency Business Item
No. 3, City Council Business Item No. 8, and Financing Authority Business
Item No. 1.
..
Redevelopment Agency Minutes 2 August 5, 2003
BUSINESS SESSION
3. CONSIDERATION OF ADOPTION OF A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY
AUTHORIZING THE ISSUANCE OF TAX ALLOCATION BONDS,
TAXABLE SERIES 2003 OF SAID AGENCY IN A PRINCIPAL AMOUNT
OF NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000) TO
FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT
PROJECT KNOWN AS REDEVELOPMENT PROJECT AREA NO. I AND
APPROVING CERTAIN DOCUMENTS AND TAKING CERTAIN OTHER
ACTIONS IN CONNECTION THEREWITH.
Finance Director Falconer presented the staff report.
RESOLUTION NO. RA 2003-14
A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF
LA QUINTA, CALIFORNIA, AUTHORIZING THE ISSUANCE OF TAX
ALLOCATION BONDS OF SAID AGENCY IN A PRINICIPAL AMOUNT
OF NOT TO EXCEED THIRTY MILLION DOLLARS ($30,000,000) TO
FINANCE A PORTION OF THE COSTS OF A REDEVELOPMENT
PROJECT KNOWN AS THE LA QUINTA REDEVELOPMENT PROJECT
AREA NO. I AND APPROVING CERTAIN DOCUMEN'I"S AND TAKING
CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH.
It was moved by Board Members Sniff/Adolph to adopt Resolution No.
RA 2003-14 as submitted. Motion carried unanimously.
MOTION - It was moved by Board Members Sniff/Adolph to approve a
contract with Straddling, Yocca, Carlson & Rauth to serve as Bond
Disclosure Counsel. Motion carried unanimously.
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
MOTION - It was moved by Board Members Adolph/Sniff to approve the
Redevelopment Agency Minutes of July 22, 2003 as submitted. Motion
carried unanimously.
Redevelopment Agency Minutes 3 August 5, 2003
CONSENT CALENDAR
1. APPROVAL OF DEMAND REGISTER DATED AUGUST 5, 2003.
MOTION - It was moved by Board Members Adolph/Osborne to
approve the Consent Calendar as recommended. Motion carried
unanimously.
BUSINESS SESSION ......... continued
1. CONSIDERATION OF ESTABLISHMENT OF SILVERROCK RANCH
GOLF INDUSTRY CONSULTANT LINE ITEM IN THE MUNICIPAL GOLF
COURSE - PHASE I CAPITAL IMPROVEMENT PROJECT.
Assistant Executive Director Weiss presented the staff report.
In response to Board Member Adolph, Mr. Weiss confirmed the list of
consultants, service providers, etc. (Attachment No. 1) is a fluid list
that can be added to or subtracted from as the project moves along.
Board Member Adolph commented on the importance of having
Landmark on the list, and stated he believes this will help expedite the
project.
Board Member Perkins stated it concerns him the City doesn't have a
local organization working on the project, and noted Landmark has
shown an interest in being involved. He stated he is favorable to their
involvement.
Board Member Osborne spoke in support of establishing the line item.
Board Member Sniff stated he feels this has merit but is somewhat
concerned what basis staff would use to determine compensation for
services. He would like to know how the value of work will be
determined.
Mr. Weiss stated it will be a negotiating process. Staff has received
rate schedules from a number of interested parties, and would work
with those schedules to make a determination on the value of the
expertise on a case-by-case basis.
Board Member Sniff suggested the Agency get a list as to who has
been consulted, the issue involved, and the amount of compensation.
Redevelopment Agency Minutes 4 August 5, 2003
Mr. Weiss stated staff can provide whatever detail the Agency wishes
to have. He added the idea is to have a process that allows staff to
respond quickly to seek expertise beneficial to the project. Although
the authority is allowed within the existing rules and regulations of the
Agency, staff feels having a line item ensures the Agency is
comfortable with the concept. He added staff would keep the Agency
updated on the status of the account.
Board Member Adolph stated he has discussed with staff the
possibility of the Agency receiving a monthly financial balance sheet
as to what is happening on the project.
MOTION - It was moved by Board Members Perkins/Sniff to authorize
establishment of a SilverRock Ranch Golf Industry Consultant line item
in the Municipal Golf Course-Phase I Capital Improvement Project in
the amount of $50,000, and authorize staff to utilize this funding to
retain industry experts for consultation on various project tasks.
Motion carried unanimously.
2. CONSIDERATION OF REQUEST FOR PROPOSALS (RFP) FOR PUBLIC
AFFAIRS/MARKETING SERVICES AND ARCHITECTURAL SERVICES
FOR SILVERROCK RANCH AND APPOINTMENT OF CONSULTANT
SELECTION COMMITTEES.
Assistant Executive Director Weiss presented the staff report.
Board Member Adolph asked if staff feels marketing services that
specialize in hotels and golf courses is needed as opposed to using
Kiner Goodsell.
Mr. Weiss stated because there are marketing firms that specialize in
golf and resort marketing, staff feels it's prudent to distribute an RFP
that Kiner Goodsell and/or others can submit proposals.
Board Member Adolph commented on the importance of having
compatible architecture throughout the project. He stated he doesn't
have a problem with the RFPs but still has a problem with Agency
Members being excluded from the Consultant Selection Committee.
In response to Board Member Perkins, Mr. Weiss stated the standard
consultant selection process would be for the Consultant Selection
Committee to review the proposals, negotiate a contract with the
selected firm, and submit the contract to the Agency for
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consideration. He added if the Agency wishes to interview the top
two or three firms, the RFP can be amended to reflect that process.
Board Member Perkins suggested the top three or four firms be
interviewed by the Agency for final selection.
Board Member Osborne and Chairperson Henderson agreed.
Board Member Sniff asked if the RFP would include the type of
architecture the City is seeking.
Mr. Weiss stated the RFP includes language that is similar to language
found in other RFPs as to the general feel of the project. The
language does not include a particular architectural style because staff
has not been given that kind of direction from the Agency.
Chairperson Henderson stated she doesn't recall the discussions on
architectural style being that specific.
Board Member Sniff noted the issue was discussed with GMA.
~ ..... Development Coordinator Stephenson stated the RFP does not dictate
a particular architectural style in order to allow the architects
. maximum creativity in their proposals. However, they have been
asked to familiarize themselves with the master planning effort, and he
noted part of the selection process includes evaluating how well the
firms do their homework.
Board Member Sniff noted an architect could make a significant effort
to produce a product that doesn't have a chance to be approved. He
feels generalized guidelines would not be inappropriate.
Board Member Perkins agreed, and suggested listing five or six
acceptable architectural styles.
Chairperson Henderson noted the minutes from the meeting in which
architectural style was discussed may be helpful in indicating the style
and colors.
Board Member Adolph agreed with communicating general guidelines
for the aesthetics of the project in order to keep the architects from
putting a lot of effort into designs that the Agency would not find
acceptable.
Redevelopment Agency Minutes 6 August 5, 2003
Mr. Weiss stated language can be added to the RFP if the Agency is
comfortable with staff's understanding of the discussion on
architectural style.
Chairperson Henderson and Board Member Adolph indicated they
would have no problem with that.
Board Member Sniff stated he also has a concern about Agency
Members not having direct initial participation in the consultant
selection process. He believes past situations have shown that
Agency or Council Member participation on such committees has
relevance and value.
Board Member Perkins stated given the number of 3-2 split votes on
this project, he is concerned about Agency Members' personal
opinions being taken into the committee that may be contrary to the
majority of the Agency Board, and the balance of the committee
yielding to that opinion. He feels the results of the committee should
be brought back to the Agency for a final decision. He indicated he
· doesn't trust himself to be on the committee without fighting for what
he wants anymore than he trusts the other Agency Members.
Board Member Sniff stated he believes the ultimate responsibility lies
with the five Agency Members.
Board Member Perkins noted that is why he recommends the top firms
be brought before the Agency for interview and final selection.
Board Member Sniff stated he feels it is unrealistic to think staff does
not carry their own opinions and prejudices into the selection process,
or that their opinions are any more valuable than the Agency
Members' opinions. He also doesn't believe staff would fail to express
their opinions.
Board Member Perkins questioned the general feeling of the entire
Agency/Council being represented when an Agency/Council Member
has served on a selection committee in the past.
In response to Chairperson Henderson, Mr. Weiss stated the architect
will be asked to evaluate the Ranch House to see if it can serve as a
temporary clubhouse. Certain things from that evaluation can be
carried over for any use, however, asking the architect to make
recommendations for other uses is not part of the RFP. He stated the
architect will be asked to provide recommendations as to the design of
Redevelopment Agency Minutes 7 August 5, 2003
modular or other temporary facilities to serve as a clubhouse should
the Ranch House not be suitable for a temporary clubhouse,
Board Member Adolph stated he will not support anything that causes
the destruction of the Ranch House. He noted, whether or not it can
be used as a temporary clubhouse, it is an outstanding place to hold
various meetings and should be protected.
Chairperson Henderson agreed, and stated her question was related to
whether or not the architect's report would contain the challenges of
the building.
A brief discussion then ensued as to whether or not the building
s~hould be designated as an historical-site.
Chairperson Henderson referenced the second bullet point on Page 27,
and asked if creative thinking is being limited by using the term
"modular." She doesn't want to lock in to one design mechanism.
Mr. Stephenson stated he doesn't feel the term locks the architect
into one architectural style or building style. He noted this will be a
temporary facility.
Board Member Sniff questioned what "temporary" means as it relates
to this facility. Board Member Adolph noted the project is slated to be
completed in 10 years.
As for the Consultant Selection Committee, Chairperson Henderson
noted the policy has not changed, and the possibility of Agency or
Council Members serving on a selection committee remains viable.
After having served on one of the committees, she has personally
.decided she is not comfortable with it because she was made to feel
there were all kinds of things that took place in that process but she
understands how others feel about it. She stated she would support
the committee as recommended, and for the Agency to interview the
top two to four firms.
MOTION - It was moved by Board Members Osborne/Perkins to
authorize the distribution of a Requests for Proposals (RFP) for public
affairs/marketing services and architectural services (Phase lA) and
appoint Consultant Selection Committees (consisting of the Assistant
Executive Director, Public Works Director, Community Development
Director, Development Coordinator, and Redevelopment Consultant
Frank Spevacek), to select two to four top firms to be brought to the
Redevelopment Agency Minutes 8 August 5, 2003
Agency for consideration. Motion carried with Board Members Adolph
and Sniff voting NO.
STUDY SESSION - None
CHAIR AND BOARD MEMBERS' ITEMS - None
PUBLIC HEARINGS - None
The Redevelopment Agency recessed to Closed Session as delineated on
Page 1.
The Redevelopment Agency meeting reconvened with no decisions being
made in Closed Session which require reporting pursuant to Section 54957.1
of the Government Code (Brown Act).
ADJOURNMENT
There being no further business the meeting was adjourned.
Respectfully submitted,
JUNE S. GREEK, Secretary
City of La Quinta, California