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2003 10 16 RDARedevelopment Agency Agendas are Available on the City's Web Page @a www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 SPEC/AL MEETING Thursday, October 16, 2003 - 10:00 A.M. Beginning Resolution No. RA 2003-16 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the Agency beginning consideration of that item. CONFIRMATION OF AGENDA Redevelopment Agency Agenda 1 October 16, 2003 BUSINESS SESSION 1. CONSIDERATION AND INTERVIEWS OF BUILDING ARCHITECTURAL SERVICES FIRMS FOR sILVERRoCK RANCH. CHAIR AND BOARD MEMBERS' ITEMS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on October 21, 2003, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of Thursday, October 16, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday October 10, 2003. DATED: October 10, 2003 JUNE S. GREEK, CMC, City Clerk/Agency Secretary City of La Quinta, California Redevelopment Agency Agenda 2 October 16, 2003 Cot� w(Ara �N„� 5 of �9w COUNCIL/RDA MEETING DATE: October 16, 2003 ITEM TITLE: Consideration and Interview of Building Architectural Services Firms for SilverRock Ranch RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize staff to negotiate a contract for professional services with the selected building architect firm. FISCAL IMPLICATIONS: Cost proposals submitted by proposing firms range from $143,000 - $210,000. The FY 2003-04 Capital Improvement Program includes $4,959,200 for professional services for Phase 1 of the SilverRock Ranch project, of which $212,000 has been designated for building architect services for design of the temporary clubhouse/restrooms/maintenance facility. BACKGROUND AND OVERVIEW: The Agency authorized distribution of a Request for Proposals (RFP) for building architectural services for SilverRock Ranch (Attachment 1) and identified a Consultant Selection Committee at its August 5, 2003 meeting. The Agency Board also requested that the Committee bring forward two to four firms for Agency Board interview and final selection. The Agency received six proposals; the Consultant Selection Committee interviewed all six firms on September 25, 2003, including: • Dahlin Group • IDS/B, Inc. • John Bates Associates • McFadden McIntosh/Design Build Associates • Melzer, Deckert & Ruder Architects • Pearson Associates 3 The Committee interviewed the firms, ranked them, and then opened sealed cost proposals. Based upon the interviews, the Committee recommended two firms for interview by the full Redevelopment Agency Board, including: Dahlin Group 10:00 a.m. Mezler Deckert & Ruder Architects 11:00 a.m. The firms have been invited to make a short presentation to the Board, limited to 20 minutes, followed by a 30-minute question and answer period. The original proposals are included for Agency Board review (Attachment 2). FINDINGS AND ALTERNATIVES: Pursuant to the City's Consultant Selection Procedures, the Agency is asked to select the most qualified firm to provide building architectural services for SilverRock Ranch. Staff will then negotiate a contract with the selected firm. If those negotiations are successful, staff will forward a formal contract to the Agency Board for consideration and approval. To that end, the alternatives available to the Agency Board include: 1. Interview the two firms and authorize staff to initiate contract negotiations with the preferred firm for building architectural services for SilverRock Ranch; or 2. Interview the two firms and continue the matter to a future Redevelopment Agency Board meeting to allow additional background/reference checks; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Assistant Executive Director Approved for submission by: z w t.—Thomas P. Genovese, Executive Director Attachments: 1. RFP for Building Architectural Services 2. Building Architect Proposals 3. Cost Proposals 2 9 ATTACHMENT 1 Request For Proposals The La Quinta Redevelopment Agency (RDA) is requesting proposals from Architectural consulting firms to prepare plans, specifications and cost estimates for the remodeling of an existing building for use as a temporary clubhouse, or for a new temporary modular clubhouse and other proposed buildings for the RDA's SilverRock Ranch. (Phase IA) In July 2002, the Agency purchased 525 acres that was once the Ahmanson family ranch. Now known as SilverRock Ranch, the RDA's goal is to develop a premier golf -oriented resort community that encompasses two 18-hole golf courses, resort, passive recreation and resort oriented commercial uses. The property is adjacent to the Coral Reef Mountains and the private golf communities of PGA West, Tradition, The Citrus, and The Hideaway. GMA International has completed the conceptual master plan and development program for this property, which was approved by the Redevelopment Agency Board on May 6, 2003. The master plan includes a preliminary routing plan for both golf courses, entry roads, and identifies future community/Golf Clubhouse hotel and commercial sites. The master plan also includes a phasing plan (Exhibit A). Phases IA and IB have now been conceptually approved by the RDA for implementation. The RDA has selected Palmer Course Design Company as the Golf Course Architect for Phase IA. The RDA has also extended the contract with GMA International to provide support services during the design effort. Roy Stephenson P.E. of Berryman & Henigar, Inc. has been retained to provide development coordination services. The Architectural style of the buildings in the first phase of development is critical in establishing a design theme that is compatible with the vision and objectives of the RDA master plan. The Architectural consulting firm is required to work closely with the Redevelopment Agency Board, the project development team, Palmer Course Design Company, and GMA international. Workshops will be held with the Redevelopment Agency Board and other key consultants to allow for meaningful input and exchange of ideas in the development of the 5 3 architectural designs of the buildings. It is essential that the architectural forms and materials are integrated into the character of the City of La Quinta and are consistent with the vision of the master plan. 6 Exhibit A Phasing Plan 7 5 Desired Services The firm is expected to familiarize itself with the SilverRock Ranch Master Plan particularly as it relates to the character, theme, vision and objectives of the RDA. This RFP is not for design of the permanent clubhouse, but limited to a remodel of the existing Ranch House building, if determined feasible, or a temporary clubhouse, two golf course restrooms and a golf course maintenance building. Specific services should, at a minimum, include the following: • Prepare a detailed evaluation of the existing 2500± SF Ranch House building to determine its suitability for use as temporary clubhouse. Evaluation should include compliance with applicable building codes and the ADA regulations. The proposed uses are a pro shop, snack bar and restrooms. If remodel is determined feasible, prepare plans, specifications and cost estimates for remodeling the building. • If the existing Ranch House is not feasible for use as a temporary clubhouse, prepare architectural plans, specifications and cost estimates for a temporary clubhouse using modular components. • Prepare architectural plans, specifications and cost estimates for a permanent golf course maintenance building (approximately 10,000 SF). • Prepare architectural plans, specifications and cost estimates for 2 restrooms (front and back nines of the golf course). • Prepare architectural plans, specifications and cost estimates for a well/pump house building. • Describe your design philosophy and how it relates to the master plan and the RDA's vision of the SilverRock Ranch. �V r� • Describe how your designs for the maintenance, restrooms and well/pump house, and maintenance buildings will be compatible with a future permanent clubhouse. Provide professional services is identifying and assisting in installation of a butler type building for cart storage. SilverRock Ranch Vision The SilverRock Ranch's canvas spans 525 acres adjacent to the base of the Coral Reef Mountains in the City of La Quinta. The RDA's goal is to develop premiere hospitality and golf venues that become must -see destinations in the Coachella Valley. The final development will be crafted as if it had evolved over time by melding the rich hues of the desert and strong architectural elements inspired by the site with rusticated materials. The Agency has discussed the proposed buildings' architectural style as one that captures a sense of lightness and beauty that's found in styles similar to a California Colonial or other southwest Spanish look or theme, keeping with the charm and character of the City of La Quinta. Environmental approvals have been secured to develop the following uses on SilverRock Ranch: a 250-room hotel with a 10,000 square foot conference center; 300 condo hotel or fractional units with up to 500 keys; two 18-hole public golf courses with a driving range and a 25,000 square foot clubhouse; one 9-hole public golf course; and 25,000 square feet of ancillary tourist commercial uses. Additional approved uses entail passive park space, trails, and view corridors. The RDA approved a Master Plan for the project in May 2003. The Master Plan sets forth a preferred site development program and plan that will guide the precise planning processes. GMA International has been managing this activity and prepared the master plan and associated documents. Their work will be available to the selected organization. The RDA has secured funding to facilitate the development of one golf course and associated improvements. Additional information may be found at the project website: www.silverrockranch.com I() Regional Location 11 w SlIverRock Ranch Location 14 to Submittal Procedures Proposal Packages and Submittal Deadline A work proposal and a cost proposal are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposal" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Ten (10) proposal packages are due by 1:00 p.m., Monday, September 15, 2003, and delivered to: Mark Weiss, Assistant Executive Director/Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico P. O. Box 1504 La Quinta, CA 92253 Contact Person All questions regarding SilverRock Ranch and this Request for Proposals should be directed to Mark Weiss via email at mweiss@la-quinta.org. 13 11 Proposal Format Respondents are encouraged to keep their proposals brief (not to exceed 20 pages) and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) — Submit ten (10) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the proposal and relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants, if any, and their responsibilities. B. Statement of Qualifications i. A listing of project personnel including relevant experience and resumes. ii. Experience with similar work including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A narrative that details your understanding of the project and how the organization will approach the requested services. D. Scope of Services i. A description of the tasks, sub tasks, and specific deliverables that will be provided. ii. A . description of the firm's current workload with discussion of how this project would be incorporated into the firm's work schedule. E. Schedule Requirements 14 12 i. The anticipated date for a Notice to Proceed is November 3, 2003. ii. The Agency envisions a 4-month term for the design and construction bidding activities. 2. Cost Proposal (Envelope 2) - Submit one copy A. A detailed cost proposal for all services and materials is required including the direct and indirect rates (with overhead) and percent of profit anticipated in completing the services as outlined in this RFP. Man hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub task. A not -to -exceed allowance for reimbursable expenses should also be included within the cost proposal. 1J 13 Selection Process A Consultant Selection Committee will review the work proposals. The Committee will select the consultants for interviews based upon the materials submitted in the work proposal. The Committee will interview selected firms and rank the firms. Only after the ranking process is complete will the cost proposals be opened. The RDA Board will then interview the highest -ranked 2 to 4 firms and make a final selection. The Committee will negotiate a contract with the selected firm that will then be considered for approval by the Redevelopment Agency Board. The successful firm will be expected to enter into the attached Professional Services Agreement. The tentative schedule is as follows: Issue Request for Proposals August 6, 2003 Proposal due September 15, 2003 Oral interviews September 25, 2003 Agency Board consideration October 7, 2003 Start activities November 3, 2003 This solicitation does not commit the La Quinta Redevelopment Agency to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The La Quinta Redevelopment Agency reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Agency to do so. Subsequent to contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Agency staff and the approval of the Agency Board. 1G 14 ATTACHMENT BUILDING ARCHITECT PROPOSALS J0 15 Temporary Golf Clubhouse for the SilverRock Ranch in La Quinta Proposal submitted to the La Quinta Redevelopment Agency by Dahlin Group Architecture and Planning September 15, 2003 M 16 DA,H,L,I..N,- AR( fill [( TURE September 12, 2003 Mr. Mark Weiss Assistant City Manager CITY OF LA QUINTA P.O. Box 1504 La Quinta, CA 92253 Dear Mark, Dahlin Group is pleased to submit a proposal for the SilverRock Ranch project. We are a 100- person architecture and planning firm with offices in Son Diego, San Ramon and San Francisco. Founded over 25 years ago, Dahlin Group has extensive experience working with public agencies and private developers to develop new communities and new visions for existing developments. We have a versatile portfolio that includes many areas of expertise applicable to this project: master planning, site planning, golf clubhouses and associated golf facilities, building evaluations to determine renovation or new construction (a temporary building in this case). We have provided relevant projects in our proposal. We have reviewed the RFP and understand the scope of work. The project will be managed from our San Diego office. We have assembled a consultant team that we have either worked with before and/or have golf qualifications and are located in your local community. The team is listed below. Structural — B.G. Structural Engineering, Indian Wells Electrical/Mechanical — MRC Engineering, Inc., Palm Springs Civil — Mainiero, Smith & Associates, Inc., Palm Springs Cost — DLA, Southern California We look forward to an opportunity to work with the City of La Quinta Redevelopment Agency to develop the initial phases of this project. Please don't hesitate to call me if you have any questions. Sincerely, l lrim-OGC.. ack Gallagher Senior Architect, Dahlin Group 539 South Cedros Avenue Scilana Beach, CA 92075 www.dahlingroup.com 858.350.0544 IN f 858.350.0540 1g 1'7 Statement of Qualifications 20 I: Dahlin Group Dahlin Group Architecture and Planning is a 100 person architecture 539 South Cedros Avenue and planning firm with offices in San Diego, San Francisco and San Solana Beach, CA 92075 Ramon. Dahlin Group was founded over 25 years ago and has sever- (p) 858-350-0544 al areas of practice: Commercial/Recreation, Urban Planning, (f) 858-350-0540 Residential and Digital Imaging. Creating a unique sense of "place" is reflected in every Dahlin Group project, particularly in our clubhouses and resort facilities. Dahlin Group has extensive golf facilities experience, including club- houses, proshops, cart barns and maintenance buildings. Our portfo- lio includes projects for municipal courses, daily fee, and private clubs. We are comfortable working with public -funded budgets and have succeeded in delivering beautiful golf facilities that have met our municipal client's expectations. We have provided a list of our munici- pal, public and private golf clubhouse facilities in the following "Similar Experience" section. In addition, most members of our team have provided design or engi- neering services for municipal golf clubhouse projects and/or have worked with the City of La Quinta. Key Personnel for each firm are located after the firm introduction. Mr. Gallagher's Relevant Jack Gallagher, Dahlin Group Experience: Project Architect Desert Willow Golf Clubhouse, Mr. Gallagher has over 15 years of architectural experience. His expe- Palm Desert, California rience includes design and management for a variety of projects Talega Golf Clubhouse, including country clubs, golf clubhouses. Mr. Gallagher has been the San Clemente, California Project Manager for the golf clubhouse projects listed for his relevant Balboa Golf Clubhouse Master experience. He was also instrumental in the design of the award -win - Plan, Balboa, California ning Troon North Golf Clubhouse (with a previous firm). He will be the Project Architect for the SilverRock Ranch project and will be the pri- mary contact to the City of La Quinta for day-to-day project manage- ment. Mr. Danielson's Relevant Karl Danielson, Dahlin Group Experience: Principal In Charge, Architect Desert Willow Golf Clubhouse, A principal with Dahlin Group for over 20 years, Karl Danielson has Palm Desert, California over 25 years of design and construction management experience with Coronado Golf Clubhouse, a diversity of projects: golf clubhouses, athletic facilities, commercial Coronado, California centers, museums, office buildings, and mixed -use land planning. Karl Highland Falls Club, Las Vegas, Nevada Danielson will be the Principal -in -Charge for the SilverRock Ranch Revere Golf Club, project. He will work directly with the Project Architect, Jack Gallagher. Las Vegas, Nevada Desert Springs Golf Club, Arizona 2 19 ►�� B. G. Structural Engineering 45-535 Via Carona Indian Wells, CA 92210 Phone 760-568-3553 Fox 760-568-5681 Mr. Gottlieb's Relevant Experience City Hall Expansion, City of La Quinta The Quarry Golf Clubhouse, La Quinta Rancho La Quinta Golf Clubhouse, La Quinta Talega Golf Clubhouse, San Clemente Desert Willow, Palm Desert MRC Engineering, Inc. 1255 East Ramon Road Palm Springs, CA 92264 (p) 760-325-1045 (f) 760-325-3025 Mr. Raya's Relevant Experience City Hall Expansion, City of La Quinta The Quarry Golf Clubhouse, La Quinta Rancho La Quinta Golf Clubhouse, La Quinta Talega Golf Clubhouse, San Clemente Desert Willow, Palm Desert B. G. Structural Engineering Structural Engineering B. G. Structural Engineering, Inc. , was established in 1981 in the Coachella Valley. Offices are currently located in Indian Wells, and Costa Mesa, California. The firm has two licensed civil engineers and one licensed structural engineer, specializing in structural design, and three structural draftsmen. B. G. Structural worked with Dahlin Group on the Desert Willow and Talega Golf Clubhouse projects. Brian Gottlieb, B. G. Engineering Principal In Charge, Engineer Brian Gottlieb has 25 years experience in structural engineering and is a licensed civil engineer in California and Nevada. He will be the structural engineer for the SilverRock Ranch project. MRC ENGINEERING, INC. Mechanical & Electrical Engineers MRC ENGINEERING, INC. is a full service engineering and lighting consulting firm with offices in Palm Springs and Costa Mesa. The princi- pals have a keen understanding and experience with many types of projects including country club facilities, retail shopping centers, office buildings, commercial and industrial complexes, and municipal proj- ects. MRC provides mechanical and electrical engineering services which includes design for HVAC, plumbing electrical and lighting design, communication and fire alarm systems, and California Energy Commission Title 24 compliance forms. Ralph Raya, MRC ENGINEERING, INC. Principal in Charge, Electrical Engineer Mr. Raya has over 30 years of electrical and lighting consulting experi- ence. His work includes country club facilities, retail stores, institutional facilities, hotels and casinos. His responsibilities include project engi- neering, lighting consulting, construction support, quality control and value engineering. He has received a number of lighting design awards for creative and architecturally sensitive lighting designs. Specific experi- ence includes: Randall V. Moss, MRC ENGINEERING, INC. Project Manager, Electrical Engineer Mr. Moss has over 24 years of electrical engineering and lighting design experience. His responsibilities include electrical engineering, lighting design, value engineering, construction supervision activities and electrical plan review. His experience includes high and medium voltage distribution systems, retail centers, restaurants, commercial and industrial buildings, theme park design and institutional work. n C) 20 ►-� Mr. Moss and Mr. Harrisberger's Relevant Experience The Reserve Country Club, Indian Wells Indian Springs Country Club, Indio Menifee Country Club, City of Palm Desert Corp. Yard, Palm Desert Mainiero, Smith & Associates, Inc. 777 East Tahquitz Canyon Way, Su. 301 Palm Springs, CA 92262-6784 (p) 760-320-9811 (f 760-323-7893 Mr. Kassler's Relevant Experience Heritage Palms, Indio Trilogy at La Quinta, La Quinta, Palm Springs Village, Palm Springs Trilogy for Shea Homes, La Quinta Mr. De La Torre's Relevant Experience Desert Willow, Palm Desert Cimarron Golf Club, Cathedral City Palm Springs Classic, Palm Springs Heritage Palms, Indio Don Harrisberger, MRC ENGINEERING, INC. Mechanical Engineer Mr. Harrisberger is responsible for the mechanical and plumbing design. His responsibilities include evaluation of system types, prepara- tion of energy studies, life cost analysis as well as Title 24 calcula- tions.His project experience includes design of a central plant with pri- mary and secondary water systems, absorption machine application, cogeneration system, clean room design, ice storage application, water source heat pump and variable air volume systems. Mainiero, Smith and Associates, Inc. Civil Engineering Mainiero, Smith and Associates, Inc. (MSA Consulting Inc.) is a 58-per- son Planning, Civil Engineering and Land Surveying firm founded in 1977. The firm is the Coachella Valley's largest locally owned, full - service planning and engineering company. Over the past 26 years, the firm has successfully completed over 1,600 projects and studies, involv- ing the planning, design, and surveying or construction administration of public works, residential, institutional, resort, or commercial develop- ments. MSA's role is envisioned to consist of support civil engineering services for the golf clubhouse and maintenance facilities. This will include design of precise grading plans, drainage concept, utility plans and plan check coordination for the site work and parking lots and provide. construction support as required. Bruce S. Kassler, MSA Consulting Senior Project Manager Mr. Kassler has been active managing land development and public works projects for the past 28 years. Mr. Kassler's contributions cover the spectrum from specific design solutions or preparing cost estimates to full management responsibility for complex civil engineering projects, including client and agency relations. Julian A. De La Torre, MSA Consulting Senior Project Engineer Mr. De La Torre has over 19 years of experience with a wide variety of public and private projects and has specialized in water, wastewater and flood control design and project management. Since joining MSA in 1995, Mr. De La Torre has served as Project Engineer and Project Manager for numerous projects. 21 Davis Langdon Adamson 301 Arizona Avenue, Suite 301 Santa Monica, CA 90401 (p) 310-393-9411 (f) 310-393-7493 Mr. Lloyd's Relevant Experience Numerous projects, UC Riverside Heckman Center, UC Riverside UCR Culver Center for the Arts, UC Riverside Davis Langdon Adamson Cost Engineering Davis Langdon Adamson provides comprehensive construction cost planning and management services. Founded in 1974, the firm has offices throughout California. The firm's services include establishing construction and overall project budgets, monitoring costs and sched- ule throughout the design and construction phases, and managing projects as owner's representatives. DLA has extensive golf facility experience. DLA will be instrumental in determining the most cost effective approach to providing a temporary golf clubhouse. Rick Lloyd, David Langdon Adamson Associate Principal Mr. Lloyd has 19 years of experience providing cost planning and esti, mates on a wide range of domestic and international projects. He has extensive experience in providing cost estimates at all phases of design and construction, including pre -construction and post construction cost reports, claims reviews and settlements, and project management. 24 Experience with Maintenance Facilities and Cart Barns Project: Desert Willow Contact information: Rudy Acosta, Former Project Manager, Palm Desert Redevelopment Agency Currently at City of Indio, Redevelopment Agency 760-775-1179 Project: Coronado Golf Course Contact information: Bill Cecil, Capital Projects Manager City of Coronado 619.522.7314 Project: Poplar Creek Contact information: Tim Heck, General Mgr. Poplar Creek Golf Course 650.377.4752 We have organized the following projects by the scope requirements for this project: experience with maintenance and cart barn buildings, including siting the facilities, temporary buildings, renovations, design identity for golf community master plans and other golf facility designs. We have added other golf clubhouse projects that are either located in the desert or are located in Southern California. We have included the references for the largest and most related golf clubhouse projects. We are happy to provide you with additional names and phone numbers. Desert Willow Golf Course, Palm Desert 31,000 sf clubhouse with banquet facilities and cart barn for the City of Palm Desert. The clubhouse has become a popular destination for local and regional residents. Lone Tree Golf Course, Antioch The 20,400 sf replacement facility for the City of Antioch, including a clubhouse and a full -fleet cart barn, was designed to accommodate both golf and non -golf functions. Scheduled for completion by 2003. Ruby Hills Country Club, Pleasanton A new 8,000 sf maintenance building designed to complement the existing clubhouse with similar materials, including a tile roof, to appease neighbors. Coronado Golf Course, Coronado The 18,000 sf replacement clubhouse facility for the City of Coronado included dining facilities, pro shop and cart barn. The entire project was completed without missing a single day of golf play. SkywesF Golf Course, Hayward 10,000 sf replacement clubhouse for Hayward Area Recreation and Parks District is designed to support golf course patrons and as a venue for community functions. The project also included a renovation of a "Butler"cart barn. Scheduled to begin in the Fall of 2003. Poplar Creek Golf Course, San Mateo 16,000 sf clubhouse with restaurant and banquet facilities for the City of San Mateo Department of Parks and Recreation and recipient of the Award of Excellence in Facility Design and Park Planning. The project also included a cart barn. Franklin Canyon, Hercules Master plan and clubhouse design for a new 11,500 sf clubhouse. Dahlin Group provided the coordination and site planning for a new "Butler" maintenance building. 23 NOR Experience with Golf Course at Aliante, North Las Vegas Maintenance Facilities, Cart Construction is underway for a 4,000 sf maintenance building that Barns and Site Planning includes 2 repair bays, storage and administration. Silver Creek Valley Country Club, San Jose Master plan and design for a 30,000 sf, Mediterranean -style club- house for a community development. A full -fleet cart barn is located below the clubhouse. Highland Falls, Las Vegas Designed as a social gathering place for an active adult community, the 9,500 sf clubhouse features a dining room, cafe, snack shop, pro shop/starter area and cart barn. Temporary Facilities Coronado Golf Course, Coronado We provided the management and coordination of the temporary facility. The golf course did not miss one day of play throughout con- struction. Skywest, Hayward We will facilitate the use of a temporary building while the new club- house is under construction including site and utility coordination. YWCA, Oakley Dahlin Group has just completed the management and coordination of utility hook-ups for a temporary building while the YMCA is waiting for their new 30,000 sf building is pending completion in 18 months. Experience with Fairway Blackhawk Country Club, Danville Restrooms Canyon Lakes Country Club, San Ramon Silver Creek Country Club, San Jose Sun City Grand, Phoenix Sun City Anthem, Las Vegas Experience with Golf Creekside Golf Clubhouse at Rossmoor, Walnut Creek Clubhouse and other We will be providing a comprehensive programming and building Commercial Renovation evaluation effort to determine if any existing buildings can be used for Projects a new golf clubhouse and other meeting and dining spaces. The proj- ect will also include a new cart barn and replacement maintenance building. Oakhurst Country Club, Clayton Initial stages to renovate the clubhouse. Programming and feasibility studies will be done to determine the extent of a renovation. n6 24 J Experience with Golf Clubhouse and other Commercial Renovation Projects Experience with Community Master Plans and Establishing Design Identity Experience with Master Plans and for Additional Golf Clubhouse projects Club Sport, Pleasanton Multi -phased renovation for 20,000 sf of a 100,000 sf fitness club which included demolition and new construction of locker rooms, lounge areas and snack bar while the club was in operation. Blackhawk Country Club, Danville Canyon Lakes Country Club, San Ramon Silver Creek Country Club, San Jose Sun City Grand, Phoenix Sun City Anthem, Las Vegas Talega Golf Club, San Clemente Balboa Park Golf Course, San Diego A 22,000 sf facility was designed as a craftsman -style lodge for the City of San Diego Parks and Recreation. Construction has not yet begun. Revere Golf Clubhouse, Las Vegas Part of a community development, the 22,500 sf clubhouse includes a restaurant, bar, meeting rooms, banquet and pro shop. Desert Springs, Phoenix The 13,200 sf facility was designed as the primary club and restaurant facility for a community development. An expansive wall of glass maxi- mizes desert vistas. Falls Club, Blackhawk Volume ceilings, extensive glazing and an indoor/outdoor waterfall ele- ment that extends from the dining area onto the course provides mem- bers with an attractive 15,000 sf club house. Lakeside Golf Club, Blackhawk Indoor/outdoor dining is designed to capture views of the golf course and surrounding hills. The 35,000 sf facility is one of two clubhouses for this upscale community development. Tolega Golf Club, San Clemente Designed as a centerpiece for a golf -oriented residential master planned community, the 16,000 sf clubhouse features dining terraces, arcades, courtyards and fountains. ►'s 25 �j The goal of this project was to provide the citizens of Palm Desert with the experience of a "resort golf club for a day." This municipal facility features two 18-hole '-_ championship golf courses, a large pro shop, golf Chet snack bar, men and women's locker rooms, and a subterranean cart barn for 162 carts. A restaurant/bar ~`- with flexible dining and banquet space serves both . Si z e civic and golf functions. Event spaces have an uninter- -�- rupted panoramic view of the 18th hole of the first "--i Dining Capacity course and its adjacent lake. I IPA J 26 Mi.- 'Olt Designed as the focal point for this active adult com- munity, the golf clubhouse facility features a proshop/starter, cart barn, snack bar and caf6. The dining and pro shop are locked separately from the Chent lounge area providing the flexibility for time schedules and for contracting with separate operators, while the lobby and restroom area can remain open to the gen- eral public as needed. Size DMInq Capacity 27 Client -� Size Al Dining Capacity I Situated on a beautiful site with views of the Coronado Bay and Coronado Bay Bridge, this new golf clubhouse replaces an existing facility for the City of Coronado. With approximate 110,000 rounds per year, design issues of flow, function, and maintenance were critical to the facility's success. Strategic phasing and temporary facilities were critical to the construc- tion of a beautiful new clubhouse without the loss of a single day of club use. gip,'"" c •rs>..... . , ..... _ ...<: « :77 Fw� I NO 28 1 The Talega Golf Club is the centerpiece for a golf - oriented residential master planned community. Influenced by the historic architecture from nearby San Clemente and Seaside areas, the design is based on F classic Mediterranean style. The project includes a dining room, pro shop, administrative offices and below -grade cart barn. The clubhouse design features arcades, courtyards, fountains, dining terraces and covered patios that take advantage of year-round pleasant weather. 31 �� ►1 29 V Superb views of the San Diego skyline, Point Loma, and the golf course are captured from the dining room and stone terraces of this new municipal golf clubhouse. Craftsman -style design features include Ciient millwork and furniture, a stone fireplace and mantel, - exposed wood beams and high clerestory windows that accentuate the feeling of entering a rustic lodge. Trophies and art exhibits are featured in a gallery Size space. With extended operating hours, flexible space and generous socializing areas, the new clubhouse Dinin_y Capacity provides an amenity for all San Diego residents. 302 I 30 Revere Golf Club at Sun City Anthem Las Vegas, NV r ", I Silver Creek San Jose, CA Poplar Creek San Mateo, CA Desert Springs at Sun City Grand Phoenix, AZ 31 Desert Willow Palm Desert, CA Canyon Lakes Danville, CA Silver Creek San Jose, CA 32 Sun City Anthem Las Vegas, NV Sun City Grand Phoenix, AZ Wan An Chengdu Beijing, China ,• , y.. :Recreation Center Golf Club Is •�:. �. � t AL Ip 0.1 YV.►b a _........ e , W . • NO 33 Project Understanding and Approach s 34 Experience with Renovations, Golf Maintenance Buildings, Fairway Restrooms and Temporary Facilities Compatible Design Solutions within the vision and objectives of the SilverRock Ranch Master Plan Design Philosophy We understand that the over all goal of this exciting project is the design of a premier, golf resort set in the beautiful desert backdrop. Within the overall vision and planning, the scope for this initial phase is to develop a maintenance building, fairway restrooms, pump house, and a temporary golf clubhouse, either through renovation of the exist- ing Ranch House or with temporary buildings. Dahlin Group has 25 years experience designing and planning golf communities. This experience includes the design of the golf course facilities for maintenance, restrooms, site structures as well as the club- house and master site plan. We are currently renovating a 50,000 sf golf club including a fairway restroom and 9th turn snack shack. Our experience with clubhouses involve the tasks required to renovate the existing Ranch House: we know how to program a clubhouse, we know code and ADA requirements. As noted in the previous section, we have completed temporary buildings for golf clubhouses and have just completed design of a temporary facility for a YMCA facility. Whether a project is a destination resort hotel, a local community cen- ter, or golf clubhouse, we understand the importance of designing a place that is enticing and inviting. Every level of planning becomes important: siting buildings, capturing views, consideration of sun angles, adjacences to other buildings, walking paths, traffic patterns, pedestrian circulation and finally the design and architectural aesthetic that will set the ambiance of the development. We are interested in participating in the process of developing an ambiance and a wonder- ful destination resort. Having designed several golf communities we are very comfortable thinking about the smallest aspect of a project in terms of how it works with the overall vision and masterplan. As archi- tects with golf facility experience, we look forward to working with the team of master planners, City representatives and golf course archi- tects. We think our knowledge and understanding of golf course facili- ties will complement the team and look forward to developing design solutions that will be within the context of the master plan vision for SilverRock Ranch. We have designed several golf course communities and many golf clubhouses; each one involved a different style of architecture and a specific approach to the design. We believe architecture is dictated by the environment, the climate, the views, the users, the type of commu- nity, the regional or local architecture, and ultimately, the client's desires, vision and budget. 35 �� Integration of Forms and Materials that are consis- tent with the Master Plan Although the buildings for this initial phase are fairly straight forward, the primary challenge will be establishing a design palette that is com- patible to the final resort. Dahlin Group's approach is to help craft a design style. Story boards or image boards will be developed to engage in a dialogue with team members and City representatives. We incorporate historic and contemporary references, local and regional design cues, and examples of other projects with a similar size and scope. We will also offer a "smorgasbord" of colors and textures, and perhaps design details to help solicit ideas and feedback for a design approach for the project's buildings. We understand that this is an important position and that any design aesthetic approach to the main- tenance and pump/well building could also inspire the direction for the future clubhouse. We know the agency is considering a style that will complement the City of La Quinta and perhaps reflect a California Colonial or a Southwest theme. We will work with the City to determine the appropriate aesthetic that will work in a desert resort ambiance. Our design solution will incorporate the ideas and direction that has been developed as part of the visioning team. r.� 36 Scope of Services 9 37 Task List We have outlined our tasks, subtasks and deliverables in a matrix on the following page. Specific tasks will include: Project Kick-off meeting including review of current master plan concepts and golf course plans. Site Review including the Ranch House and entire project site. Development of Design Character Existing Building Evaluation Develop Feasibility Study for Two Temporary Clubhouse Options: Renovation of the Existing Structure Installation of a Temporary Building Maintenance Building Design and Construction Documents Restrooms and Pumphouse Design and Construction Documents Deliverables Deliverables may include: Building evaluation for the Ranch House Feasibility studies for each renovation approach: temporary facility vs. renovation of the Ranch House Design Character report Maintenance/Pump Building Schematics and Construction Documents Schedule Requirements We understand the notice to proceed date is anticipated to be November 3, 2003. The agency envisions a 4 month term for design and construction bidding activities. We will be able to meet these scheduling requirements. Cost Proposal Our fees are based on the time required for the projects. As currently proposed the clubhouse may or may not be remodeled and all the buildings need to be compatible with the final resort style that has not been designed. The final fee will also need specific information regarding the extent of site work, approval process, and construction delivery method. 40 r� 38 I;& liq 111 1;; In 114 �-Tsj q IM, I 39 42 41. '18207McDurmctr Eas' Suite A Irvine CA 92b 14 949i474-8''' 88 Joke �9491474-8189 pax �wdw. mdr. �C Melzer Deckert & Ruder Architects, Inc. - - - September 15, 2003 Mr. Mark Weiss Assistant Executive Director/ Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico La Quinta, CA 92253 Subject: Proposed Golf Clubhouse Facilities — SilverRock Ranch Mark Melzer, AlA Request for Proposal dated August 7, 2003 Steen Deckert La Quinta Redevelopment Agency Timothy Ruder La Quinta, CA Mr. Weiss, Melzer Deckert & Ruder Architects, Inc. (MDR) is pleased to submit our Proposal for Architectural Services. MDR is prepared to provide complete design services for the scope of work described in a prompt.and timely manner. MDR has direct and recent experience in the programming, design, and construction documents for temporary facilities and ancillary buildings as described in the RFP. We have worked both with modular trailer components and retrofitted existing buildings to serve as temporary golf clubhouses. MDR is an architecture, planning, and interior design corporation located in Irvine, specializing in golf, recreational, and resort facilities. Our previous experience includes clubhouse facility design on signature properties with golf course architects such as Arnold Palmer/Ed Seay, Jack Nicklaus, Gary Player, Greg Norman, the IMG Group, Cal Olson/Payne Stewart, and Ted Robinson. Our past clubhouse work has been in the western United States, as well as in Europe, Asia, and the Middle East. Over the years, MDR principals have designed numerous projects in the early California architectural styles, including Spanish, Mission, Craftsman, and Monterey themes. Presently we are under construction with clubhouse facilities for Anaheim Hills Golf Club, Arroyo Trabuco Golf Club in Mission Viejo, and Rio Hondo Golf Club in Downey. Projects currently under design include, General Old Golf Club in Riverside and De Bell Municipal Golf Club in Burbank. Recently completed projects include Lake Arrowhead Country Club, and Tianma Resort and Country Club in Shanghai. 43 Architecture Planning Interiors SilverRock Ranch Temporary Golf Clubhouse and Related Facilities La Quinta, CA In direct response to the RFP items listed, we offer the following: A. Cover Letter - General Information i. Contact person: Mark Melzer, AIA, Principal Melzer Deckert & Ruder Architects, Inc. 18207 McDurmott East, Suite A Irvine, CA 92614 Phone (949) 474 8188 ii. Qualifying Statements: 1. Civil and landscape architecture services shall be provided by consultants under contract with the City. MDR shall coordinate with these consultants. 2. The civil engineer shall provide the precise grading plan for building pads, including grading and utilities within the maintenance yard. 3. We are assuming geotechnical, building signage (other than ADA), SWPPP, and topographic surveys will be furnished by the City. 4. Pro shop fixtures, interior design, and FFE shall be excluded from MDR's scope. 5. Audio-visual equipment, PA system, data, CAN, and security system shall be provided by local vendor(s) directly contracted to the City, and coordinated by MDR. 6. A grease interceptor is not anticipated for the snack bar. 7. An allowance has been provided for Asbestos Survey and Hazardous Materials reports, however, MDR prefers these services be contracted directly to the City. 8. MDR shall provide coordination and site selection services only for the prefabricated golf cart storage building. Engineering services are not provided. 9. It is assumed the design phase for all buildings is simultaneous. 10. MDR has reviewed the draft Professional Services Agreement and generally finds the terms acceptable. We reserve the right to review the Agreement again once the scope and schedule are further defined. iii. Sub -consultants MDR proposes the following team of consultants under our scope: 1. Structural Engineer Young Engineering, Indio, CA Contacts: Bronz Young, John Thompson 2. MEP Engineer TMAD Engineers, Riverside, CA Contacts: Kerry Parker, Ileen Rathnam 3. Food Service Riddle Smith, Wildomar, CA Contact: Jim Riddle 4. Cost Consultant RD Olson Construction, Irvine, CA Contact: Bill Wilhelm 44 43 SilverRock Ranch Temporary Golf Clubhouse and Related Facilities La Quinta, CA B. Statement of Qualifications i. Project Personnel Refer to attached resumes for project personnel. ii. Refer to attached Project List for similar work experience. C. Project Understanding and Approach 1. Project Description As described in the RFP, the project consists of design services for a temporary golf clubhouse (either retrofitting the Ranch House or new modular trailers), a 10,000 square foot maintenance facility, 2 restroom buildings, a well / pump house, and coordination services for a Butler or Sprung -type building for golf cart storage. 2. Design Methodology MDR has reviewed the RFP and visited the project site to gain an understanding of the scope. MDR and the team of consultants shall approach this project without preconceived ideas in regard to the proposed temporary facility. MDR shall initially work with City RDA to understand the City's primary objectives to be accomplished given the economic resources and schedule available. Operational and golf course design issues shall be carefully reviewed so that the temporary facility does not conflict with circulation patterns during construction of the permanent clubhouse. 3. Key Design Elements MDR will seek to evaluate design elements for the temporary clubhouse as follows: a) Functional, flexible, and low -maintenance building design. b) Building orientation to maximize views and flow of golf activities. c) Parking, accessibility, and drop-off issues. d) A design concept and imagery that is in harmony with the surrounding golf course, and one that evokes the character and identity of a golf and community center, appropriate for the Coral Reef mountain setting in La Quinta. 4. Aesthetics of Ancillary Buildings As the restroom and pump buildings shall be permanent structures, MDR shall identify with the City, the anticipated design vernacular for the permanent clubhouse. It is anticipated that these buildings are normally a backdrop element within the golf course environment. Landscaping and screening elements are often used to make these buildings as unobtrusive as possible. MDR would assume a palette of exterior materials and colors that are indigenous to La Quinta and of long-lasting quality. 5. Experienced and Qualified Design Team MDR shall provide professional services of high quality for each task stipulated. At least one MDR principal shall be involved with the project on a day-to-day basis and will be the main point of Client contact throughout the project. The principal -in -charge and project manager shall be dedicated to the project to ensure continuity of services throughout the 45 SilverRock Ranch Temporary Golf Clubhouse and Related Facilities La Quinta, CA design process. Generally, the MDR principal takes the lead with the design for the project. D. Scope of Services i. Project Deliverables and Coordination The methodology for execution of the design shall be traditional in approach. Deliverables shall be in accordance with AIA document B141 which describes drawings and exhibits for schematic, design development, and construction documents phases of work. MDR and consultants shall prepare all construction documents, specifications, and provide all necessary construction observation services. MDR shall direct and coordinate the team of consultants from the schematic through construction observation stages. Time schedules and cost reviews shall be maintained. It is assumed the City will be involved to approve the work for each design stage and also to input operational needs. MDR shall take the lead in any work sessions with the City. Such meetings shall be organized via agenda, with minutes taken so as to ensure decisions are made by all parties in a timely manner. The RFP states a duration of four months to complete design services, starting in early November 2003. MDR's workload presently has several projects under construction, and our design personnel are available for new projects for starting in November. E. Schedule Requirements i. MDR will be able to comply with the stated time frames, starting in November, 2003. ii. The RFP notes a four -month time frame is anticipated inclusive of the bid period. MDR questions the typical time frames necessary to achieve client approvals, Building and Fire Department Plan Check, and bidding period within the four months. MDR is very enthusiastic to participate with the La Quinta RDA, Palmer Golf, and Berryman & Henigar on this most exciting project. We encourage the selection committee to review our past projects and references. We look forward to hearing from you. Welzereckert & Ruder Architects Inc. Mark Melzer, 4AA Chairman Enclosures 1. Golf clubhouse project list and references (2 pages) 2. Portfolio of recent projects (7 pages) 3. Resumes of Key MDR personnel (2 pages) 4. Sub -consultants firm descriptions. (5 pages) 5. Cost Proposal (In separate envelope, attached) qq `1 0n 45 O. IL £ i £ C C O S Y! Y y C C F i m a' p r C d O • i t• s Xi F i X i i £ � £ xi ? £ F F X£ € i e = � ? i i i_ E i f s i_ i q m Q Q d « C ix! ° Xi 5i i � i 00 X1 I i x i x j E ? = i xi °(( ! i { ? i i£ e£ = I F€ } i i i i i i= i+ i i j i= i j£ e i i i{ Ci C= f 05 C° Q psel mi i i £ E i `._: '^ .V.► i CF CZ O° i i �F { ? i i L° ° i O m' i V• £ �i �?Vi�j i V°p° i i C £: i s i : i i j « Q = e � e e ? � !9i ° i e = � � � Ne ° � i doe s � Ne m m •gt s i i i £_ e = = e £ �? i i � e e �i { Q' e j i : P i e e ii Ni e p: i E i e ? e e i = { it IL F C Sill Ce Ce9£ Ce�2i� mi d =�' i i m• £ t f re m. : i i m° �S i II i i e e + L 19 `qa C m yQ w N x $ r a A3 .C:O �� t Ot V V V 7 W. _— a3N Vpww V �u a c c V t) a �•• e_ _ c c $apt c a� C — m E a �D w a D m o^ u a o 52d�i ot� O art) O . 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X z X Xi S IL �e N �Li � ci i C TL a C C' Ci s C Im 0 a A 0 m « G O C o o ro V— a°Do m 0 O tq�; O c ; 2 1 C �� � `d uz « a �t � to o 3► Z pa IL 2 IL tOn � a 3=Ac � �88 n r �� a� `m Fc C� �� A a►�O -) m0O�W 0 ,mg� W= C m1 aC9 L� yCo : E'� �J ii I. m o m E o oi� Q c a CO C O p o C g dQ O 0 Q ro ee C w 47 U Golf Project Experience Coto de Caza Golf Clubhouse, Coto de Caza, CA 44,000 square foot private golf clubhouse AIA Merit Award Coyote Hills Golf Clubhouse, Fullerton, CA A 30,000 square foot public golf clubhouse SCGA Firestone Ranch Golf Clubhouse, Brea, CA 27,000 square foot clubhouse with SCGA headquarters and hotel Olivas Park & Buena Ventura Golf Clubs, Ventura, CA Evaluation/Master planning for upgrading the existing golf facilities at both public courses Indian Wells Country Club, Indian Wells, CA A 62,000 square foot country club with 300 seat banquet facility Waikele Golf Clubhouse, Waipahu, Oahu, Hawaii A 24,000 square foot public golf clubhouse including cart barn SARAAward of Excellence North Island Golf Club, San Diego, CA 15,000 square foot golf clubhouse facility for military use Powder Canyon Golf Club, Hacienda Heights, CA 35,000 square foot public golf Club including senior's meeting center Heritage Park, Santa Fe Springs, CA Beautifully accurate reconstruction of historic buildings on a 6 acre public park. Carriage barn houses a community center/museum. Site is listed on the National Register of Historic Places. Tianma Country Club, Shanghai, China Master planned residential community with 40,000 square foot country club and a 32,000 square foot recreation center. Raw 49 . • s Golf Project Experience Hokata Lakeside Country Club, Chiba Prefecture, Japan k_ 42,000 square foot contemporary clubhouse r Lao Lao Bay Resort, Saipan, CNMI A 275 acre destination resort with hotels, luxury residences, and 34,000 square foot clubhouse Sentosa Golf Clubhouse, Singapore 194,000 square foot full service golf clubhouse including car park, dining, and meeting rooms Anaheim Hills Golf Club, Anaheim Hills, CA 31,000 square foot public golf facility including 400 person banquet room, meeting rooms, bar and grill. AN Porter Valley Country Club, Northridge, CA Extensive renovation to the existing 32,000 square foot clubhouse including banquet room, pro shop and kitchen Wack Wack Golf Clubhouse, The Philippines 64,000 square foot five-star private clubhouse Tanjong Lesung Beach Resort, Serang, Indonesia A 1500 hectare resort with marina, golf clubhouse, residential, and hospitality facilities Kagman Golf Club and Resort Hotel, Saipan, CNMI 30,000 square foot clubhouse and 100 room resort hotel Arroyo Trabuco Golf Club, Mission Viejo, CA 24,000 square foot clubhouse including 300 seat banquet facility, dining room with private dining and bar. The club will service a new 18 hole golf course designed by Casey O'Callaghan with Tom Lehman. Mount Juliet Golf Club, Kilkenny, Ireland Private 40,000 square foot full service clubhouse on a new 18-hale Jack Nicklaus championship course rj W, I wr� AL _ 1 L wt ` ilr�,+�f' }� s _i. a:�7�...f tk�� 1.1 vim- „�• 1 .�;,,`• `� J y� '�—�-- u Temporary facilities during construction consisted of three modular trailers, a freestanding tent housing ninety golf carts, covered cart wash area, outdoor dining deck, and accessibility ramp. Temporary facilities were located in the existing parking lot away from construction activi- ties and golfer's circulation. The three modular trailers contained the golf shop, restrooms, and snack bar with sit-down bar. The permanent transformer was installed along with the temporary facilities. Anaheim Hills Golf Club Temporary Facility Anaheim, CA 51 As one of the seasonal hosts for the re- nowned Bob Hope Chrysler Classic golf tournament, this 62,000 square foot coun- try club replaced the original aging facility. The clubhouse was carefully sited to take advantage of spectacular mountain views while the curved facade allows the interior public spaces maximum spectator viewing. The building massing, exterior stonework, and slate roof beautifully compliment the surrounding desert terrain. Facilities include fine dining, mixed grill, cocktail lounge, Japanese baths, private meeting rooms, and extensive locker and fitness rooms. A sepa- rate banquet facility serving 300 seats is linked to the main clubhouse. Indian Wells Country Club Indian Wells, California Client: Hazama Corporation Indian Wells Country Club is a project of Klages Carter Vail and Partners; Tim Ruder provided schematic and design develop -merit services for the project. 52 V Dramatically sited to overlook two Robert Trent Jones Jr. golf courses, this 44,000 square foot exclusive country club was designed in the Craftsman style utilizing traditional wood detailing and architectural elements for both exterior and interior treatment. Golf club amenities include formal dining room, cocktail bar, separate member's entry, extensive locker rooms with spas, saunas, and steam baths, private men's and women's cardrooms, mixed grille, pro shop, and bag storage. The subterranean cart barn houses 144 electric carts and includes a storage area and repair shop. The adjacent racquet club facility provides changing rooms, tennis pro shop and snack bar. The project was awarded the SARA Design Award of Merit. Coto de Caza Country Club Trabuco Can von, California Client: Coto de Caza, Ltd. Coto de Caza Country Club is a project of Klages Carter Voil and Partners; Mark Melzer was the Project Architect and Steve Deckert was the Lead Designer. rr 4 53 401 e I '',..r�._"•�.'i��Y�i:����''a �3nil�I'M YA �'- 1 IL P" Ae" T n 07 7 M- A -r'1441- IVEY,,, "VIP. PL,7P; tit lolwt ir 115 k- Located on 11 acres in an exclusive equestrian neighborhood, this luxury estate features a 35,000 main residence, 12,000 square foot recreation building with fitness center and badminton court, guest casitas, stables, and a caretaker's home. The estate features orchards, a large pond, tennis court, and generous paddocks and exercise areas for thoroughbreds. Existing mature trees have been preserved and over 200 new trees have been provided in order to compliment the ranch lifestyle and outdoor amenities. Architectural style is a Spanish hacienda theme, with proportions, materials, and detailing derived from historic Alahambra and Madrid country villas. Construction was completed in 1997. Luxury Estate #1 55 Mark H. Melzer, AIA Principal Melzer Deckert & Ruder Architects, Inc. Mark Melzer has practiced architecture for twenty-one years, with projects com- pleted throughout the U.S., Europe, and Southeast Asia. His portfolio includes resort and hospitality projects, golf and recreation developments, and residen- tial work including custom estates and high density housing. Mr. Melzer has participated as partner -in -charge and project architect for many notable and award winning projects, including Irvine City Hall, Coto' de Caza Golf Clubhouse and Racquet Club, Maplewoods Condominiums in Singapore, and Waikele Golf Clubhouse on Oahu, Hawaii. Mr. Melzer has served as Chairman of the AIA Orange County Environmental Committee and has represented the National AIA in establishing a residential ANSI area standard with the National Association of Home Builders. He obtained a Masters of Architecture degree from the University of Michigan, is a member of the American Institute of Architects, and holds a National Coun- cil of Architectural Registration Boards certificate. He is an active member of the Anaheim Hotel /Motel Association. Notable recreational projects as project architect: Coto de Caza Golf Clubhouse, Coto de Caza, CA 44,000 square foot private golf clubhouse AIA Merit Award Anaheim Hills Golf Clubhouse, Anaheim Hills, CA 30,000 square foot new public golf clubhouse including a 350 person banquet facility Rio Hondo Golf Clubhouse, Downey, CA 23,500 square foot new public golf clubhouse complete with 300 person banquet facility Coyote Hills Golf Clubhouse, Fullerton, CA A 30,000 square foot public golf clubhouse Waikele Golf Clubhouse, Waipahu, Oahu, Hawaii A 24,000 square foot public golf clubhouse including cart barn SARA Award of Excellence Olivas Park / Buenaventura Golf Clubhouses, Ventura, CA Evaluation and master plan for existing public clubhouses 56 Steven L. Deckert Principal Melzer Deckert & Ruder Architects, Inc. Steven Deckert has practiced architecture for twenty-three years and has been responsible for award -winning master planning and design. Mr. Deckert is a licensed architect, Land planner, and urban designer with ex- pertise in the planning and design of large scale mixed -use developments, high rise office towers, urban commercial/retail centers, high density residential de- velopments, resort hotels, and both resort and new town planning throughout the United States and around the world. Mr. Deckert has acted as principal designer and planner for projects throughout Asia and Europe for the past 11 years. His experience has ranged worldwide to such locations as Hawaii, Japan, Singapore, Malaysia, Indonesia, Saipan, New Zealand, and the British Isles. Mr. Deckert's work has been recognized with academic and professional hon- ors including the American Institute of Architects Merit award, the Urban Land Institute's Award for Commercial Redevelopment, and the Building Industry As- sociation Gold Nugget Award. He received his education at the California State Polytechnic University, Pomona. He is licensed in the State of California and is a member of both the American Institute of Architects and the Urban Land Institute. Notable recreational projects designed by Mr. Deckert: The Lakes Resort & Country Club, Dubai, United Arab Emirates Planned residential community consisting of 5 rental housing types organized around a 20 acre lake. Amenities include a 50,000 square foot community and recreation club Coto de Caza Golf Clubhouse, Coto de Caza, CA 44,000 square foot clubhouse SCGA Firestone Ranch Golf Clubhouse, Brea, CA 27,000 square foot clubhouse with SCGA headquarters and hotel Lake Arrowhead Country Club Extensive interior and exterior remodel of the existing clubhouse. Renovation im- provements included an expanded entry lobby, loft with library, new kitchen, and completely refurbished dining, bar, and locker/cardrooms. A new golf shop building was also added. r, 8V 57 YOUNG ENGINEERING SERVICES 77-804 Wildcat Dr., Ste. C, Palm Desert, CA 92211 (Tel) 760-342-9214 (Fax) 760-342-6164 STATEMENT OF QUALIFICATIONS Young Engineering Services, formerly Cal West Engineering, has been in business in the Coachella Valley since 1991. Our firm specializes in providing a wide range of civil and structural engineering, municipal engineering, and code consulting services. We serve our clients from our office in Palm Desert, California. Our business approach is to tailor our services specifically to the needs of our clients by providing "personalized" service that will respond to each individual client's specific needs in a timely and cost effective manner. Structural Engineering services include complete design and drafting of commercial and residential structures utilizing various materials such as wood, concrete, masonry, and steel. Most of our staff have extensive in -field construction experience and /or a contractors license. This creates a background that allows us to balance the structural design with specific economic and field factors important to the developer/contractor. We work to develop designs that are reasonable, cost effective, and easy to implement in the,field, in addition to conforming with the structural provisions of the Building Code. Civil Engineering Services include design and drafting of improvement plans for water, sewer, storm drain, street, and grading improvements as well as mapping, field surveying, and construction staking services. In addition, our staff has in -field experience as on site engineers performing construction management for various civil projects. Municipal Engineering services include plan review for various municipal jurisdictions. This includes project review for conformance with the Uniform Building, Plumbing, and Mechanical Codes; the National Electric Code; State Mandated Energy and Disabled Access requirements in addition to local codes and/or ordinances. Code Consulting services include providing Building Code, Zoning Code and Land Use consulting services to assist our clients in assuring projects are processed through the affected governmental agencies in a timely and cost effective manner. Additionally, with our code consulting expertise we are able to solve difficult code related problems for our clients that other consultants are not willing to attempt. The varied experience of our staff coupled with a wide range of engineering experience provides us with the ability to provide a full range of development related services. Our experience in providing building plan check and code consulting services adds a unique perspective in allowing us to obtain approval of difficult projects that are consistent with the jurisdiction plan or code requirements and assist the applicant in obtaining approval of their projects. If you have any questions, comments, or for a list of past projects please do not hesitate to call. r C� /Firm Prof He e Firm Address: 3050 Chicago Avenue, Suite 100 kiverside, California 92507 Phone: (909) 686-1776 Fax: (909) 686-5061 Business Type: California Corporation License #00575-L Type of ownership: Minority Business Enterprise LAC MTA Certified Cal Trans Certificate #CT-007035 Tax I.D. Number: 95-2222193 Dun & Bradstreet Report #: 06-448-1138 Insurance Coverage: Professional Liability General Liability Workers Compensation Auto Liability Contact Person: Kerry R. Parker Managing Principal 3050 Chicago Avenue, Suite 100 Riverside, California 92507 Phone: (909) 686-1776 Fax: (909) 686-5061 Email: kparker@mathaudhu.com Mathaudhu-TMAD Engineers is a mechanical, electrical and structural consulting engineering firm established in 1955 with California offices in Ontario, San Diego, Pasadena, Anaheim, Oakland, and Riverside and Phoenix, Arizona. Mathaudhu-TMAD has a total staff of over two hundred eighty (280), including technical professionals and administrative staff. There are a total of thirty-four (34) registered engineers on Mathaudhu-TMAD's staff. With full mechanical, electrical and structural engineering services in- house, we have an experienced and cohesive team of engineers, designers and draftpersons all committed to providing personalized and quality engineering services. We offer a variety of engineering services ranging from the design of mechanical, electrical, plumbing, fire protection and structural systems to the study and implementation of cogeneration, thermal energy storage, photovoltaic, air conditioning, and daylighting systems for health care, educational, government, commercial, and industrial facilities. In the last 46 years, we have designed numerous HVAC retrofit projects. Utilizing our team of highly qualified engineers supported by a Computer Aided Design and Drafting (CADD) system, along with our broad experience in field observation, our client is assured of a project that will be completed promptly and cost-effectively. In more than 46 years as a consulting engineering firm, we have acquired experience from a vast array of projects, numbering more than 20,000 with an aggregate construction cost of over $10 billion of mechanical and electrical systems. It is this experience, together with an uncompromising dedication to serving clients through superior engineering that sets us apart. Our areas of expertise include: • Structural & Seismic Analysis • Electrical • Mechanical • Plumbing • Fire Protection • Telecommunications & Data Systems • Security Systems • Sustainable & LEED Project Design • Energy Analysis • Building Due -Diligence & Investigative Work • Energy Conservation • Utility Infrastructure • Lighting Design • Renewal Energy Generation • LEED Certification MATHAUDHU E N a I N E E R 8 INTRODUMG..... RIDDLE SMITH Food and Beverage Equipment Design Consultants, specializing in the creations of Food Facilities for the Hospitality Industry. The Principal, Mr. Jim Riddle, having in excess of forty-six years of hands on experience has participated in his area of expertise with the following types of various venues....... RESTAURANTS / CAFES / BISTROS FAST FOOD / FOOD CARTS / BAKERIES HOTELS /BANQUET CENTERS /DINNER THEATRES THEME PARKS / SPECIALTY FOOD CONCEPTS GOLF COURSE COUNTRY CLUB FACILITES INPLANT FEEDING / CONFERENCE CENTERS Jim Riddle's career began in 1958 as a designer of custom stainless steel commercial kitchen equipment and expanded through the years to the overall design and creations of all types of facilities pertaining to the food and beverage requirements of a given project. His broad scope and expertise of the industry has been most beneficial to the projects that he and his associates have successfully completed. The sensitivity and understanding of operational criteria, food and labor costs, utility maintenance, and the culinary arts, brings an additional depth to his completed works. Jim Riddle's credibility with his clientele and the industry has, and always will, remain at the highest levels due to his commitment to the users needs and expected results. COMPLETED PROJECTS RESTAURANTS / FAST FOOD Norms - Bobby McGees - Red Onions - The Ritz - Chart House - Mimi's Cafe - `r'amishiro - Claim Jumpers - EI Torito's - Carls Jr. Arts Deli - BYS Chicago Pizza - Twin Palms - Impov - Cherrio - Lawrey's — Capital Grille's COUNTRY CLUBS American Golf [ 40 ] - Blackpoint - Pelican Hills - Oak Creek - El Dorado - Mission Valley - Ojai - Catalina - Fresno - Teton Pines - Coyote Hills - Morgan Run - MGM Grand Golf — Lake Arrowhead — Anaheim Hills — Mesa Verde — Arroyo Trabuco — City of Downey HOTELS Hilton's - Hyatt's - Embassy Suite's - Radisson's - Beverly Hills - Four Seasons - SPECIALTIES / CASINO'S Disneyland - Knotts Bevy Farm - Universal Studios - Bicycle Club Casino Cypress Bayou Casino - Shark Island Yacht Club - Balboa Yacht Club - Sports Clubs - Girl Scout Camps - Boy Scout Camps - Glen Eden Camp Mrs. Fields - Kelley's Bakery - El Gallo Giro Mexican Food Centers - Mattel In -Plant Feeding - Hughes In -Plant Feeding - Specialty Food Carts Desert Diamond Casino - Pacific Theatres — Harlequin Dinner Theatres 61 R.D. OLSON CONSTRUCTION PRE -CONSTRUCTION SER VICES OBJECTIVE: Assist the project team in the development of plans, specification and budgets. This includes value engineering, design evaluation, surveys, budgeting, phasing and scheduling. As part of the pre -construction effort it will be R.D. Olson's goal to assist the team in making recommendations that meet the client's operational, financial and aesthetic goals. COMPETITIVE COSTING Process • Once there is adequate design information available in a trade area bid documents are prepared and sent to pre -qualified subcontractors. These documents include a detailed scope o f w ork a nd a b id d ue d ate. A s ufficient n umber o f -i nvitations w ill b e s ent t o produce a minimum of four qualified bids in each trade. • The P roj ect M anager w ill p repare a p reliminary s preadsheet s uitable for a nalyzing t he completeness of each subcontractor's bid proposal. • When the proposals are received, the Project Manager will enter the date into the spreadsheet for comparisons to the other subcontractors within each trade. After reviewing the proposals the spreadsheet will be modified for additional inclusions and exclusions by the individual subcontractors. • The Project Manager will review the proposals and spreadsheets and generate questions back to the subcontractors. The Project manager will call the appropriate subcontractors for answers and clarifications and note their responses. The Senior Project manager and Project Manager will review the responses and then draft recommendations for subcontractor selection. • The Senior Project Manager will present all bid information and their. recommendations for each trade to the appropriate members of the project team as specified by the owners representative. This "open book" approach gives the owner full access to the bidding information and assurance that competitive procedures are being followed which result in competitive pricing. F2 61 ATTACHMENT 3 Dahlin Group For this proposal we have provided an estimated fee range for archi- tectureal and engineering services based on an assumed construction cost of $1,7000,00 to $2,100,000. Upon a more detailed scope with more information, we will be able to submit a more detailed proposal. We will work with the City to establish the final fee that provides the best value for the project and the City. Fee Range: Pre Design and Building Evaluation Schematic Design Design Development Construction Documents Contract Administration Total $24,500 - $29,400 $19,259 - $23,100 $35,000 - $42,000 $78,750 - $94,500 $17.500 - _$-2—UO 0 $175,000 - $210,000 Melzer Deckert & Ruder Architects, Inc. SilverRock Ranch Temporary Golf Clubhouse and Related Facilities La Quinta, CA FEE PROPOSAL Professional Fee In conjunction with the Scope of Work described, MDR and consultants submit the following fee proposal identified by discipline. This proposal is valid for 90 calendar days. Architecture 46,000 Coordination 15,000 Structural Engineering 22,000 Mechanical, Electrical, Plumbing Engineering 32,000 Food Service Consultant 5,000 Cost Consultant 5,000 Asbestos Report allowance 31500 Miscellaneous Consulting 5,000 Sub Total - Consultants 132,500 Reimbursable/Reproduction costs 10,000 budget Total Fee $142,500 Reimbursable Expenses Reimbursable expenses incurred in connection with the project are budgeted in the Fee Proposal listed above. MDR reimbursable expenses will be invoiced to the Client at 1.15 times actual cost and shall include: 1. Reproductions, computer scanning, CADD plotting, postage, handling of drawings, and delivery/courier charges. 2. Long distance telephone and fax communication in connection with the project. 3. Travel expenses (mileage at $.34 / mile) in conjunction with the project. 4. Any other costs, fees, or expenses authorized by Client. Note: The budget for reimbursable expenses does not include expenses once the bid period commences. Bid sets, reproductions due to shop drawings, submittals, bulletins, etc. are not included. Mylar plottings or as -built drawings, are not included. Services/Fees not included in Scope 1. Study or Finish models. (Optional) 2. Professional illustrations or renderings. (Optional) 3. Revisions to plans or elevations once Client acceptance is given. 4. Plan check and permit fees. 5. Refer to Paragraph A of Proposal for other qualifications. Melzer Deckert & Ruder Architects Inc. P SilverRock Ranch Temporary Golf Clubhouse and Related Facilities La Quinta, CA 6. Any items not specifically described in Scope of Work. t iner A retainerof 10% of the fee will -be required priorto commencementof services. This amountwill be credited towards final monthly payments at completion of MDR services. Payments Fees for Professional Services plus reimbursable charges will be billed monthly based on percentage of work completed to -date, and are payable upon receipt. Accounts which are not paid within thirty (30) days of the invoice date shall incur a service charge of 1.5% per month. MDR reserves the right to delay performance of services if monthly payments are not kept current. Fee billing plus reimbursable charges will be payable in U.S. dollars by bank check delivered to the following address: Melzer Deckert Ruder Architects, Inc 18207 McDurmott East, Suite A Irvine, CA 92614 Additional Services Additional services determined to be beyond the scope of work described herein will be performed on an hourly basis. Major alterations, unforeseen conditions, or abortive work causing redesign by MDR shall be considered additional services. MDR shall notify the Client and receive Client authorization in writing in advance of any services provided. Flory Rates Current MDR Architects Inc' hourly rates are as follows. MDR does not utilize direct rates or margins in our accounting practice. Principal Project Architect Designer Technical Secretarial Man-hours per Task $150.00 per hour $125.00 per hour $125.00 per hour $ 75.00 per hour $ 40.00 per hour Discipline Cgncept 1$cWff-"dcs Phase Design Development Construction p�nna Bidding Constriction I Observation 1 Archhect 6000 Print. 32 8000 Pone. 32 27000 Print. 60 1S00 Pone 5 8500 MM 60000 Tech 50Tern fS14 Prim 1fi9 Hs. 238 Ws. base 2 Coordnaron 1000 TOM. 16 Pnc�. 6 3000 Tach. 16 Print. 18 8000 Tech.146 Print. 40 0 Tech 10 Print 0 2000 Print 10000 PrintTech 42.5 Tech. 2 Tech. 4 Tech. 26 Tech 0 Tech Sftc 6 Mrs. 3 Strucual 3000 Prim 40 4000 Princ. 50 12000 Pdnc. 40 0 Princ 0 3000 Prime 12 $22,000 Print 42 5 iMs. Tech 6 Hrs. Tech. 10 4000 Tech. 10 Princ. 20 20000 Tech. 80 Princ. 40 0 Tech 0 Prise 0 4000 Tech 18 Prise 20 $32,000 Pont 100 HM. 4 MEP 4000 Print 20 Tech. 12 Tech. 12 Tech.185 Tech 0 TOM 10 TeM 219 Hm. 5 Cost Corw/lark 1000 Prim 8 1000 Print 8 3000 Print. 24 0 PtinC 0 0 PINrc. $5,000 Prise 12 Hrs. Tedi 12 Ha. h4 TEkl"_! Tech. 4 Tech. 4 Tech 0 Tech. 8 Food FacBtles 500 1000 PrkK. 10 3000 Print. 300 Prise 0 500 Pont 5 $5,000Print50 Hrs. Tech 0 Hrs. Tech. 0 Tech. 0-7 Tech 0 Tech 0 SUBTOTAL $129,000 Asbestos $3.500 Reimbursable coo t estimated based on budget dowerice wM overhead cast added. Reinbursables $10,000 Notes 1 Hours sstimated based on blended rate of prkrcipal and various staff personnel. TOTAL. $142,500 2 Refer to Cuaifcadans rsted in Proposal 64