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2003 11 18 CCe4e 4 #a". City Council Agendas are Available on the City's Web Page @ www.la-quinta.org CITY COUNCIL AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, November 18, 2003 - 2:00 P.M. Beginning Resolution No. 2003-105 Ordinance No. 391 CALL TO ORDER Roll Call: Council Members: Henderson, Osborne, Perkins, Sniff, and Mayor Adolph PUBLIC COMMENT At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting the City Council may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a); COACHELLA VALLEY WATER DISTRICT V. CITY OF LA QUINTA; RIVERSIDE COUNTY SUPERIOR CASE NO. INC 01082. City Council Agenda 1 November 18, 2003 L � 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR, TIM JONASSON, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT: 46-055 JEFFERSON STREET (APN: 649-071-009) PROPERTY OWNER/NEGOTIATOR: ELLIS & HELEN WAH; 46-145 JEFFERSON STREET (APN: 649-071-012) PROPERTY OWNER/NEGOTIATOR: BILL & SUZIE WAGGONER; 46-175 JEFFERSON STREET (APN: 649-071-013) EUGENE T. & CAROL A. FEACK; 46-235 JEFFERSON STREET (APN: 649-071-015) PROPERTY OWNER/ NEGOTIATOR: MILAN & MILA NIKOLICH; 46-425 JEFFERSON STREET (APN: 649- 071-019) PROPERTY OWNER/NEGOTIATOR RONALD ASTORGA; 46170 JEFFERSON STREET (APN: 649-090-001) PROPERTY OWNER/NEGOTIATOR: HARVEY A. & AUDREY R. MILLS; 46-480 JEFFERSON STREET (APN: 649-090- 009) PROPERTY OWNER/NEGOTIATOR: JOHN D & JACY P. ALEXANDER; AND 80-020 VISTA GRANDE (APN 649-141-001) PROPERTY OWNER/NEGOTIATOR: LEONARD C & MARGARET R. HENDERSON. 3. CONFERENCE WITH LEGAL COUNSEL PURSUANT TO GOVERNMENT CODE SECTION 54956.9(c) - INITIATION' OF LITIGATION (ONE MATTER). RECONVENE AT 3:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT At this time members of the public may address the City Council on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the City Council beginning consideration of that item. CONFIRMATION OF AGENDA PRESENTATIONS 1. PRESENTATION OF PROCLAMATION TO MARIAH MOMB WRITTEN COMMUNICATIONS 1. CORRESPONDENCE FROM WELLS MARVIN City Council Agenda 2 November 18, 2003 APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF SPECIAL MEETING OF OCTOBER 30, 2003 2. APPROVAL OF MINUTES OF NOVEMBER 4, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED NOVEMBER 18, 2003. 2. TRANSMITTAL OF TREASURER'S REPORT AS OF SEPTEMBER 30, 2003. 3. TRANSMITTAL OF REVENUE AND EXPENDITURES REPORT DATED SEPTEMBER 30, 2003. 4. ADOPTION OF A RESOLUTION GRANTING CONDITIONAL APPROVAL OF A FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT NO. 31349, MOUNTAIN VIEW COUNTRY CLUB - TOLL CA V, L.P. 5. APPROVAL OF A MEMORANDUM OF UNDERSTANDING M23-005, BETWEEN THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION AND THE CITY OF LA QUINTA FOR THE FUNDING AND JOINT DEVELOPMENT OF STATE HIGHWAY 1 1 1 IMPROVEMENTS WITHIN THE CITY OF LA QUINTA. 6. DENIAL OF CLAIM FOR DAMAGES FILED BY ROBERT RIOS - DATE OF LOSS: SEPTEMBER 13, 2003. 7. DENIAL OF CLAIM FOR DAMAGES FILED BY SUSAN KNIGHT - DATE OF LOSS: JUNE 27, 2003. 8. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM RUTAN AND TUCKER FOR THE EMPLOYEE RECOGNITION BANQUET. 9. ADOPTION OF A RESOLUTION APPROVING PROVISIONS PERTAINING TO THE FORMATION AND DUTIES OF THE COACHELLA VALLEY ANIMAL CAMPUS COMMISSION AND CONSENTING TO AMENDMENT OF THE RIVERSIDE COUNTY CODE TO INCLUDE SAID PROVISIONS. 10. APPROVAL OF AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DAVID EVANS AND ASSOCIATES, INC. FOR DESIGN OF CITY HALL EXPANSION PROJECT 2002-01. City Council Agenda 3 November 18, 2003 11. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM NICKERSON AND ASSOCIATES FOR THE EMPLOYEE RECOGNITION BANQUET. 12. APPROVAL OF RELOCATION PLAN FOR JEFFERSON STREET WIDENING PROJECT, PHASE II. 13. ADOPTION OF A RESOLUTION APPROVING A PROJECT APPLICATION FOR THE FISCAL YEAR 2004/2005 BICYCLE TRANSPORTATION ACCOUNT FUNDS FOR BICYCLE STRIPING SOUTHBOUND ON AVENIDA BERMUDAS FROM CALLE SINOLOA TO CALLE TECATE, AND WESTBOUND ON CALLE TECATE FROM AVENIDA MADERO TO AVENIDA BERMUDAS. 14. ADOPTION OF A RESOLUTION ACCEPTING A CASH DONATION FROM ROSENOW SPEVACEK GROUP, INC., FOR THE EMPLOYEE RECOGNITION BANQUET. 15. AUTHORIZATION FOR OVERNIGHT TRAVEL FOR ASSISTANT ENGINEER II TO ATTEND IMPROVING PUBLIC WORKS CONSTRUCTION INSPECTION SKILLS SPONSORED BY THE UNIVERSITY OF WISCONSIN-MADISON, COLLEGE OF ENGINEERING DECEMBER 2-3, 2003. BUSINESS SESSION 1. CONSIDERATION OF ADOPTION OF THE COACHELLA VALLEY MODEL DUST CONTROL ORDINANCE, COACHELLA VALLEY DUST CONTROL HANDBOOK AND AUTHORIZATION FOR THE ACTING CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING WITH SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT. A. MOTION TO TAKE UP ORDINANCE AND WAIVE FURTHER READING. B. READ BY TITLE AND NUMBER ONLY AND INTRODUCE ORDINANCE NO. ON FIRST READING. 2. CONSIDERATION OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2003. A MINUTE ORDER ACTION 3. CONSIDERATION OF A DONATION TO A CHARITABLE ORGANIZATION PROVIDING ASSISTANCE TO CALIFORNIA FIRE VICTIMS. A. MINUTE ORDER ACTION City Council Agenda 4 November 18, 2003 4. CONSIDERATION OF THE PLANNING COMMISSION ACTION REGARDING THE VILLAGE SEMI -PERMANENT DOWNTOWN DIRECTIONAL SIGN PROGRAM. A. MINUTE ORDER ACTION 5. CONSIDERATION OF REQUESTS REGARDING ANNEXATION OF THE AREA EAST OF MONROE STREET, AVENUE 52 AND AVENUE 62. A. MINUTE ORDER ACTION 6. CONSIDERATION OF THE PLANNING COMMISSION ACTION REGARDING A USE INTERPRETATION FOR CAR WASHES IN THE VILLAGE ZONING DISTRICT. A. MINUTE ORDER ACTION. 7. CONSIDERATION OF A WALL HEIGHT FOR THE AREA BETWEEN THE SOUTHERN CALIFORNIA PRESBYTERIAN HOMES SENIOR PROJECT, HADLEY VILLAS, AND THE LAKE LA QUINTA RESIDENTIAL DEVELOPMENT. A. MINUTE ORDER ACTION. 8. CONSIDERATION OF A REQUEST TO WAIVE THE UNDER -GROUNDING WIRING REQUIREMENTS PRESCRIBED IN SECTION 8.03.020 OF THE LA QUINTA MUNICIPAL CODE, ASSOCIATED WITH THE CONSTRUCTION OF A ROOM ADDITION AT 52-940 AVENIDA RAMIREZ. APPLICANT: MR. RICHARD TYREE. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF ALTERNATIVE LOCATIONS AND TREATMENTS FOR THE PROPOSED PEDESTRIAN CROSSING ON AVENIDA BERMUDAS AT AVENIDA LA FONDA NEAR OLD TOWN. 2. DISCUSSION OF TRAFFIC MANAGEMENT PRACTICE REGARDING INSTALLATION OF DECELERATION LANES SERVING DEVELOPMENT PROJECTS LOCATED ADJACENT TO ARTERIAL STREETS. City Council Agenda 5 November 18, 2003 REPORTS AND INFORMATIONAL ITEMS 1. ANIMAL CAMPUS COMMISSION (PERKINS) 2. CITY COUNCIL AD HOC COMMITTEE REPORTS 3. CVAG COMMITTEE REPORTS 4. CHAMBER OF COMMERCE WORKSHOP/INFORMATION COMMITTEE (OSBORNE) 5. C.V. MOSQUITO AND VECTOR CONTROL DISTRICT (PERKINS) 6. C.V. MOUNTAINS CONSERVANCY (SNIFF) 7. DESERT RESORTS REGIONAL AIRPORT AUTHORITY (OSBORNE) 8. LEAGUE OF CALIFORNIA CITIES (HENDERSON) 9. PALM SPRINGS DESERT RESORTS CONVENTION & VISITORS AUTHORITY (HENDERSON) 10. PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION (ROBERT TYLER) 11. RIVERSIDE COUNTY DESERT LIBRARY ZONE ADVISORY BOARD (HENDERSON) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (HENDERSON) 13. SAN JACINTO/SANTA ROSA NATIONAL MONUMENT ADVISORY COMMITTEE (HENDERSON) 14. SUNLINE TRANSIT AGENCY/SUNLINE SERVICES GROUP (ADOLPH) 15. PLANNING COMMISSION MINUTES FOR OCTOBER 14, 2003 16. ARCHITECTURAL & LANDSCAPING REVIEW COMMITTEE MINUTES FOR OCTOBER 17. HISTORIC PRESERVATION COMMISSION MINUTES FOR SEPTEMBER 18, 2003 DEPARTMENT REPORTS 1. CITY MANAGER A. RESPONSE(S) TO PUBLIC COMMENTS B. REPORT ON SILVERROCK RANCH GOLF COURSE GRADING PLAN 2. CITY ATTORNEY 3. CITY CLERK A. REPORT ON UPCOMING EVENTS 4. BUILDING AND SAFETY DIRECTOR'S REPORT FOR OCTOBER, 2003 A. UPDATE OF DAY LABORERS 5. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT FOR OCTOBER, 2003 6. COMMUNITY SERVICES DIRECTOR'S REPORT FOR OCTOBER, 2003 7. FINANCE DIRECTOR'S REPORT - NONE 8. PUBLIC WORKS DIRECTOR/CITY ENGINEER'S REPORT FOR OCTOBER, 2003 9. POLICE CHIEF'S REPORT FOR OCTOBER, 2003 10. FIRE CHIEF'S QUARTERLY REPORT - NONE MAYOR'S AND COUNCIL MEMBERS' ITEMS 1. DISCUSSION OF VETERAN'S MONUMENT DESIGNATIONS. (REQUESTED BY MAYOR ADOLPH) 2. DISCUSSION OF FEES FOR THE COACHELLA VALLEY PARKS AND RECREATION DISTRICT AT THE FRANCIS HACK PARK. (REQUESTED BY MAYOR ADOLPH) 1, 2003 (f 6 City Council Agenda 6 November 18, 2003 RECESS TO REDEVELOPMENT AGENCY MEETING RECESS TO 7:00 P.M. 7:00 P.M. PUBLIC COMMENT This is the time set aside for public comment on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three (3) minutes. Please watch the time clock on the speakers podium. PRESENTATIONS 1. LA QUINTA MIDDLE SCHOOL ART WALL PRESENTATION PUBLIC HEARINGS For all Public Hearings on the agenda, a completed "request to speak" form must be filed with the City Clerk prior to the start of City Council consideration of that item. The Mayor will invite individuals who have requested the opportunity to speak, to come forward at the appropriate time. Any person may submit written comments to the La Quinta City Council before a public hearing may appear and be heard in support of, or in opposition to, the approval of project(s) at the time of the hearing. If you challenge any project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to the public hearing. 1. PUBLIC HEARING TO ADOPT AN ORDINANCE FOR ZONING CODE AMENDMENT 2003-077, AN AMENDMENT TO CHAPTER 8.13 OF THE LA QUINTA MUNICIPAL CODE PERTAINING TO THE WATER EFFICIENT LANDSCAPE ORDINANCE. A. MOTION TO TAKE UP ORDINANCE AND WAIVE FURTHER READING. B. READ BY TITLE AND NUMBER ONLY AND INTRODUCE ORDINANCE NO. ON FIRST READING. 2. PUBLIC HEARING TO CONSIDER AN APPEAL OF THE PLANNING COMMISSION'S DECISION OF OCTOBER 24, 2003, APPROVING THREE BUILDING -MOUNTED BUSINESS IDENTIFICATION SIGNS UNDER SIGN APPLICATION 2003-725. APPELLANT: MCDONALD'S RESTAURANTS. A. MINUTE ORDER ACTION City Council Agenda 7 November 18, 2003 3. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS: 1) SPECIFIC PLAN 2003-063, DEVELOPMENT STANDARDS AND DESIGN GUIDELINES FOR TWO RESIDENTIAL DEVELOPMENTS; 2) TENTATIVE TRACT MAP 31310, THE SUBDIVISION OF 12 ACRES TO CONSTRUCT 36 DETACHED MARKET RATE SINGLE FAMILY HOMES AND TENTATIVE TRACT MAP 31311, THE. SUBDIVISION OF 19 ACRES TO CONSTRUCT 149 DETACHED AFFORDABLE SENIOR HOMES; AND 3) SITE DEVELOPMENT PERMITS 2003-766 AND 2003-767 FOR DEVELOPMENT PLANS ON APPROXIMATELY 31.51 ACRES LOCATED AT THE NORTHEAST CORNER OF AVENUE 48 AND ADAMS STREET. APPLICANT: SANTA ROSA DEVELOPMENT. A. RESOLUTION ACTION(S) 4. PUBLIC HEARING TO CONSIDER ADOPTION OF RESOLUTIONS AND AN ORDINANCE: 1) CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ENVIRONMENTAL ASSESSMENT 2003-479; 2) GENERAL PLAN AMENDMENT 2003-094 AND ZONE CHANGE 2003-115 TO CHANGE LAND USES FROM COMMUNITY COMMERCIAL AND MEDIUM DENSITY RESIDENTIAL TO LOW DENSITY RESIDENTIAL; AND 3) TENTATIVE TRACT MAP 31348 TO CONSIDER THE SUBDIVISION OF 37.72 ACRES INTO 72 SINGLE FAMILY LOTS AND ONE OPEN SPACE LOT, LOCATED AT 46-201 WASHINGTON STREET — POINT HAPPY RANCH. APPLICANT: MADISON DEVELOPMENT, LLC. A. RESOLUTION ACTION(S) B. MOTION TO TAKE UP ORDINANCE AND WAIVE FURTHER READING. C. READ BY TITLE AND NUMBER ONLY AND INTRODUCE ORDINANCE NO. ON FIRST READING. ADJOURNMENT Adjourn to a regularly scheduled meeting of the City Council to be held on December 2, 2003 commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. City Council Agenda 8 November 18, 2003 DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta City Council meeting of Tuesday, November 18, 2003 , was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 1 1 1, on Friday, November 14, 2003. DATED: November 14, 2003 JUNE S. GREEK, CMC, City Clerk City of La Quinta, California Public Notices The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Cleric's Office at 777- 7025, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangement should be made in advance by contacting the City Clerk's Office at 777- 7025. A one (1) week notice is required. If background material is to be presented to the City Council during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the 3:00 PM session or the 7:00 PM session. City Council Agenda 9 November 18 2003 L WRITTEN CORRESPONDENCE ITEM: OLO IFOW11 LA QuiritA November 11, 2003 Acting City Manager of La Quinta Members of the City Council 78-495 Calle Tampico La Quinta, CA 92253 RE: Old Town La Quinta Shut Down by Dog Catcher Request for relief Dear Mark and Members of the City Council: I have had enough of city interference with the development of Old Town. At every step of the way the city has delayed, complicated and hindered our construction. But- today was the final straw when at about 9:45 a.m: your dog catcher showed up on site and passed out large pink sheets "Construction Hours". She told all the workers on the site (about 100 at the time) that they would be finned $50 each if they did not immediately leave the site. They promptly began to "roll up" and leave. This is an outrage. If she thought it was holiday she should have, contacted me or my superintendent who were only half a block away in our office above the Library. This action has caused delay and has cost me money. The poster she gave out says "Government Code Holidays None". What does that mean? Did she shut down Walmart? Target? or are we the only one who got shut down? I immediately flew into action and called the Mayor at home and he called the director of Code Enforcement, who agreed with the Mayor that this holiday was nota "Code Holiday". Do you give notice of Code Holidays? Is there a list of them given out with each permit? What is a Code Holiday? Do you know what a "Code Holiday" is?- Did you stop your golf course consultants from working? I saw city contracted landscapers working on the median on Avenue 52. Is there a double standard here? The Mayor seems to be the only person in the City bureaucracy who is practical about what the City should be doing. There is a tremendous arrogance in the way the staff interacts with developers. Public works inspectors walk on the site regularly and dispense advice when no inspections have been called for. A -top to bottom review of your procedures is needed to avoid more costly delays caused by city staff. I have never seen a City which has tried so hard to hinder the development of a project they claim to support. I cannot be silent any longer on this issue. 10 6,+'Jo, 5:;i�d 201 ♦ �a ;;inf:\, C �� �)`)"r�3 ♦ (760) 777-1770 Fax (760) 771-5057 ♦ e-mail: �c.�.Isu �; ��n ���•''�tt�\�h\�alt'1; �n1���.i �?t�\ ♦ O��ito\V11�i K'L�11 \t��.CA.)Il\ Page 2 City of La Quinta 11-11-03 Old Town is already two months overdue in opening to the public and generating more tax Dollars for you to spend building monuments and golf courses. I need immediate relief from the construction hour restrictions. Old Town is not near any residences and does not interfere with anyone's quiet. Therefore, I request that you allow work to be performed at Old Town from 6:00 a.m. until 10:00 p.m. everyday of the week until January 20, 2004. A letter signed by the appropriate city official authorizing these hours is imperative to the opening and success of La Quinta's new Main Street. Very truly yours, Wells L. Marvin Old Town La Quinta Misc Letters, Construction Hours 11-11-03 11 COUNCIL/RDA MEETING DATE: NOVEMBER 18, 2003 ITEM TITLE: Demand Register Dated November 18, 2003 AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR STUDY SESSION PUBLIC HEARING RECOMMENDATION: Approve Demand Register Dated November 18, 2003 BACKGROUND: Prepaid Warrants: 56057 - 560961 3%584.67 56097 - 56103 } 21,560.32 56104 - 56124) 40,101.46 56125 - 561271 45476.24 Wire Transfers} 323,190.41 P/R 31449 - 315381 132,154.82 P/R Tax Transfers} 355027.42 Payable Warrants: 56128 - 562781 889,940.40 FISCAL IMPLICATIONS: Demand of Cash - City Demand of Cash -RDA $1,486,035.74 $1,22%523.72 $256,512.02 M. Falcon r, Finance Director CITY OF LA QUINTA BANK TRANSACTIONS 10/29/03 - 11/12/03 10/31/03 WIRE TRANSFER - PERS $308.49 11/07/03 WIRE TRANSFER - ICMA $8,961.31 11/07/03 WIRE TRANSFER - CREDIT UNION $6,067.00 11/07/03 WIRE TRANSFER - PERS $14,299.50 11/07/03 WIRE TRANSFER - PERS MEDICAL INSURANCE $45,467.59 11/12/03 WIRE TRANSFER - LAND PURCHASE $248,086.52 TOTAL WIRE TRANSFERS OUT $323,190.41 13 N ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:45PM 11/12/03. CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 56128 11/12/03 &02120 DANIEL AGUAYO 100.00 56129 11/12/03 &02121 ALICIA MENDEZ 3.50 56130 11/12/03 &02122 DONNA RICKETSON 10.00 56131 11/12/03 &02123 POLLY BIEDEBACH 80.00. 56132 11/12/03 &02124 MARCIA FIELD 80.00 56133 11/12/03 &02125 AMY ESPINOSA 50.00 56134 11/12/03 &02126 SHIELA GAUTHIER 130.00 56135 11/12/03 &02127 KEN GENSEL .100.00 56136 11/12/03 &02128 FABIAN MARTINEZ 50.00 56137 11/12/03 &02129 SUE MC MASTER 40.00 56138 11/12/03 &02130 RAE MUNOZ 50.00 56139 11/12/03 &02131 VERONICA ORTEGA 46.00 56140 11/12/03 &02132 JOE RAMIREZ 65.00 56141 11/12/03 &02133 GEORGIA RICHARDS 80.00 56142 11/12/03 &02134 LISSETTE STEINKER 185.00 56143 11/12/03 &02135 KATE WINE 80.00 56144 11/12/03 &02136 CHANTELLE YORK 50.00 56145 11/12/03 &02137 FRANK BANCROFT 50.00 56146 11/12/03 &02138 JACK HERSH 80.00 56147 11/12/03 &02139 M & M SWEEPING SVC 12.50 56148 11/12/03 &02140 BRAZRE NORTE 35.00 56149 11/12/03 111010 111 VENTURE, LLC 6880.00 56150 11/12/03 ACE007 ACE BUSINESS MACHINES 70.00 56151 11/12/03 AC0100 ACOM SOLUTIONS 4305.00 56152 11/12/03 ADT100 ADT SECURITY SVC INC 130.00 56153 11/12/03 ALC050 BOB ALCALA 56.00 56154 11/12/03 AME200 AMERIPRIDE UNIFORM SVCS 57.32 56155 11/12/03 AUT030 AUTOMATED TELECOM 77.00 56156 11/12/03 BAN015 DAVE BANG ASSOCIATES INC 479.85 56157 11/12/03 BAN150 BANK OF NEW YORK 1528.73 56158 11/12/03 BEA100 BEAUMONT MOTORCYCLES, LLC 131.58 56159 11/12/03 BEN010 DIANE BENANTI 64.00 56160 11/12/03 BER150 BERRYMAN & HENIGAR INC 12825.00 56161 11/12/03 BI0100 BIO TOX 100.30 56162 11/12/03 BR0200 MIKE BROWN GRANDSTANDS 2400.00 56163 11/12/03 CAD010 CADET UNIFORM SUPPLY 502.84 56164 11/12/03 CAL237 CALIFORNIA OVERNIGHT. 67.00 56165 11/12/03 CAL275 CAL -WESTERN FOODSERVICE 2657.37 56166 11/12/03 CAR300 CARQUEST 100.77 56167 11/12/03 CDS100 CDS OFFICE PRODUCTS INC 321.85 56168 11/12/03 CIT051 CITY CLERKS ASSOC OF CAL 210.00 56169 11/12/03 CLE100 CLEAN STREET 5243.52 56170 11/12/03 COM015 COMPUTER U LEARNING CENTR 1031.25 56171 11•/12/03 COR150 CORPORATE EXPRESS 358.46 56172 11/12/03 CVI100 C V INDUSTRIAL & AG SUPP 128.40 56173 11/12/03 DEB200 DEB CONSTRUCTION 1000.00 56174 11/12/03 DEP150 DEPARTMENT OF JUSTICE 210.00 14 3 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:45PM 11/12/03 CITY OF LA QUINTA BANK ID: DEF PAGE 2 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 56175 11/12/03 DES010 DESERT BUSINESS MACHINES 48.68 56176 11/12/03 DES018 DESERT ELECTRIC SUPPLY 1334.21 56177 11/12/03 DESO47 DESERT PHOTO LAB/STUDIO 132.67 56178 11/12/03 DES065 DESERT TEMPS INC 3792.56 56179 11/12/03 DIS075 DISPLAY SALES 62.50 56180 11/12/03 DKS100 DKS CONTRACTING & ENG 212783.78 56181 11/12/03 DOU200 LES DOUGLAS 212.10 56182 11/12/03 DUN200 KATHY DUNHAM 808.30 56183 11/12/03 EIS010 EISENHOWER IMMEDIATE CARE 185.00 56184 11/12/03 EVA050 DAVID EVANS & ASSOC INC 11209.45 56185 11/12/03 EXP200 EXPRESS DETAIL 860.00 56186 11/12/03 FIR015 FIRST AMERICAN REAL 151.49 56187 11/12/03 FOU100 FOUNDATION FOR RETARDED 1417.84 56188 11/12/03 GMA100 • GMA 27835.00 56189 11/12/03 GOD100 GERARDO GODINEZ 90.00 56190 11/12/03 GOR100 DAVID GORDON 51.00 56191 11/12/03 GOV101 GOVERNMENT FINANCE 195.00 56192 11/12/03 GRA010 GRANITE CONSTRUCTION CO 108.77 56193 11/12/03 GUM050 BRAD GUMMER 157.50 56194 11/12/03 HAM100 T HAMILTON DBA RETIRED 2551.14 56195 11/12/03 HAR100 JOHN HARDCASTLE 15.84 56196 11/12/03 HEG050 HEGGE ELECTRICAL 236.13 56197 11/12/03 HOA010 HUGH HOARD INC 151.00 56198 11/12/03 HOM030 HOME DEPOT 495.59 56199 11/12/03 H00050 FAYE HOOPER 120.00 56200 11/12/03 HOP150 ROGER HOPKINS 8703.33 56201 11/12/03 HUF100 HUFCOR AIR WALL 322.00 56202 11/12/03 IMP012 IMPERIAL IRRIGATION DIST 1397.50 56203 11/12/03 INF030 INFORMATION RESOURCES 250.00 56204 11/12/03 JAC150 STEVEN JACOBS 319.00 56205 11/12/03 JON120 TIMOTHY R. JONASSON 13.80 56206 11/12/03 JPRO10 JP REPROGRAPHICS 39.87 56207 11/12/03 JUD010 JUDICIAL DATA SYSTEMS COR 111.80 56208 11/12/03 KEI010 KEITH COMPANIES 23723.53 56209 11/12/03 KIN100 KINER/GOODSELL ADVERTISNG 14394.89 56210 11/12/03 KLE200 KLEIN PRODUCTS INC 608.62 56211 11/12/03 KRI100 BRUCE KRIBBS CONSTRUCTION 6160.00 56212 11/12/03 LAN220 LANDMARK GEO-ENGINEERS & 666.50 56213 11/12/03 LAQ065 LA QUINTA HISTORICAL SOC 16500.00 56214 11/12/03 LIP100 LORI LIPSMAN 378.00 56215 11/12/03 L00010 LOCK SHOP INC 31.36 56216 11/12/03 LOW100 LOWE'S COMPANIES INC 227.54 56217 11/12/03 LUN050 LUNDEEN PACIFIC CORP 59098.74 56218 11/12/03 MAR010 MARTIN & CHAPMAN CO 12.00 56219 11/12/03 MCDO10 MC DOWELL AWARDS 31.79 56220 11/12/03 MDS100 MDS CONSULTING 542.07 56221 11/12/03 MEE100 WAYNE MEEDS 160.00 56222 11/12/03 MEN040 RUBEN M MENDOZA 870.00 56223 11/12/03 NEX010 NEXTEL COMMUNICATIONS 2548.49 15 9 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 2:45PM 11/12/03 CITY OF LA QUINTA BANK ID: DEF PAGE 3 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT 56224 11/12/03 NIC101 NICKERSON & ASSOC INC 12982.96 56225 11/12/03 OFF005 OFFICE DEPOT INC 301.32 56226 11/12/03 OVE050 OVERLAND PACIFIC & CUTLER 10772.50 56227 11/12/03 PAR030 PARKHOUSE TIRE INC 531.70 56228 11/12/03 PET100 PET PICKUPS 530.20 56229 11/12/03 PIE100 ANDREW PIERCE CORPORATION 5400.00 56230 11/12/03 PIT100 NOEL PITTMAN 182.00 56231 11/12/03 PRI020 THE PRINTING PLACE 223.05 56232 11/12/03 PRI070 PRINTING SOLUTIONS 674.41 56233 11/12/03 RAM175 GUILLERMO RAMOS 120.00 56234 11/12/03 RAN043 ED RANDALL 46.75 56235 11/12/03 RAS020 RASA - ERIC NELSON 5266.00 56236 11/12/03 RAS035 CHARLOTTE RASHMI-GRAFF 1123.50 56237 11/12/03 RBF100 RBF CONSULTING 2056.13 56238 11/12/03 REV050 REVENUE EXPERTS INC 1196.00 56239 11/12/03 RIE200 PAT RIENSCHE 1512.00 56240 11/12/03 RIV020 RIV CNTY AUDITOR-CONTROLR 120.00 56241 11/12/03 RIV034 RIVERSIDE COUNTY CLERK 64.00 56242 11/12/03 RIV100 RIVERSIDE COUNTY SHERIFFS 319406.26 56243 11/12/03 RIV110 RIVERSIDE COUNTY SHERIFFS 4305.60 56244 11/12/03 RON100 RON'S TOWING & STORAGE 39.00 56245 11/12/03 RUT050 RUTAN & TUCKER 4648.18 56246 11/12/03 SCI100 LOUISE SCIUTTO 120.00 56247 11/12/03 SIM020 JAMES E SIMON CO 247.70 56248 11/12/03 SMA010 SMART & FINAL 197.34 56249 11/12/03 SMI150 MALCOLM SMITH MOTORSPORTS 221.18 56250 11/12/03 SOCO10 THE SOCO GROUP INC 88.47 56251 11/12/03 SOU009 SOUTWEST AQUATICS INC 368.00 56252 11/12/03 SOU100 SOUTHLAND GEOTECHNICL INC 124.00 56253 11/12/03 STA045 STAN'S AUTO TECH 258.17 56254 11/12/03 STA049 STAPLES BUSINESS ADVANTGE 955.75 56255 11/12/03 STS100 LEONARD ST SAUVER 117.36 56256 11/12/03 STUO10 WILLIAM STUBBLEFIELD 451.50 56257 11/12/03 TH0125 LORNA THOMPSON 140.00 56258 11/12/03 TOL200 TOLL BROTHERS INC 22000.00 56259 11/12/03 TOP010 TOPS'N BARRICADES INC 157.37 56260 11/12/03 TRA007 TRAFFEX ENGINEERS INC 5970.74 56261 11/12/03 TRA010 TRAINING NETWORK INC 299.93 56262 11/12/03 TRA185 TRAUMA INTERVENTION PROG 710.82 56263 11/12/03 TRE020 JULIO TREJO 30.00 56264 11/12/03 TR0010 RAY TROLL DEVELOPMENT 5920.00 56265 11/12/03 TRU010 TRULY NOLEN INC 201.00 56266 11/12/03 UND010 UNDERGROUND SERVICE ALERT 77.00 56267 11/12/03 USB050 U.S.BANK TRUST NATL ASSOC 3330.00 56268 11/12/03 USB150 US BANK N A 23642.66 56269 11/12/03 VAL005 VALLEY ANIMAL CLINIC 40.00 56270 11/12/03 VAL200 VALLEY PARTNERSHIP 146.00 56271 11/12/03 VAN020 DENNIS VAN BUSKIRK 6.30.00 56272 11/12/03 WAL010 WAL MART COMMUNITY 59.35 5 10 1 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER CITY OF LA QUINTA BANK ID: DEF CHECK CHECK VENDOR NUMBER DATE NO. NAME 56273 11/12/03 WES020 WEST GROUP. 56274 11/12/03 WLC100 WLC ARCHITECTS INC 56275 11/12/03 WOO100 DEBBIE WOODRUFF 56276 11/12/03 XER010 XEROX CORPORATION 56277 11/12/03 XER012 XEROX CORPORATION 56278 11/12/03 ZUR050 ZUMAR INDUSTRIES INC CHECK TOTAL 2:45PM 11/12/03 PAGE 4 PAYMENT AMOUNT 150.85 3463.14 371.00 2637.70 735.00 147.19 6 1� r•1 tO N O r 1 N M v M kD r- tb tO N N N N N N N N N E4 O z M O N r-1 H U M M M an to U') to to U-)tr) tO to H r-/ .--t .-4 r-I T-t H r-I -4 r-t H ri H r-1 ri r1 r-I -4 ri -4 r-1 ri ri E �G al E 4 E-t E+ E4 E-t E+ E-t E-t E-t E-t E4 E+ a a 0 rt 0 Co 0 0 0 0 0 0 0 0 0 0 O tO O O O O O O O o O O Wz O M o o O O o O O o O t0 E D o ao o to M o tO tO >+ O r-+ r-t r1 a 0 0 0 0 0 0 0 Co 0 0 0 o to o 0 0 0 0 0 0 o O O M EE+ O O O O O O O o O O r4 co OD to M o d' t U')tO O H r-1 r 4 H LL H E+ a U EE-H > EA H 0 z H aa E-4 E-1 14 4 E-1 to Q E4 RC E+ E4 4 a4 E+ U) E+ O E + H V) Ea E+ U)0 ai E � E ai E U)z 00 a o a 0 m o w o 00 MO. 00 00 w o 00 U) W H LL P E+ E-t W E-1 RC E+ E 1 W P E 4 H W E+ a E-t W E+ �v-+ a A a. 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L4 a H U A W W a H a O lw 0 0 Ln Ln N � M z z E D too o awn H o H q a O Un ao OD o 1 z 0 o ai o OD .r-1 koo EA H .Y. a un W an a 0 0 44 H pC, O N O O O N V' O M (rj O a% O O O Cl O O M (� O Ul) O O O in %D O OD 1n Cl 01 al M z O O t0 N O O O O O W t0 to W tD t0 tp to r- E V' N M r-1 O N M N M O (D U) O N O U) O un 0 H N N N r 1 U) 10 U H H H rl ri H r-I N r-I O O O O O O O O O 1-4 r-1 r-1 ri V' r-4 ri 1n ri U z H H O O W Ion cii «HY. z W a �i a cn �qO! V) w H QE-4 H E W A 0 0 0 04 E O w a+ a W 3 z z W > EA O x 0 0 U U H a a rw-7 z � FVC 0 00' Cq0 3 3 3 A X k V) z > Q N z 0 > O o 0 0 o O o N o a O N r i N O O r-1 1-4 U) 0 }4 N O O O 1-1 r-4 O O O U E a z a cn U 0 a a4 a Q w a 0 w w o FC U > > 3 3 3 3 X X N 23 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:12AM 11/06/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 56125 11/06/03 CAL040 CALIFORNIA VISION SERVICE 56126 11/06/03 CAN050 CANADA LIFE ASSURANCE CO 56127 11/06/03 UNU050 UNUM LIFE INS CHECK TOTAL 1060.54 611.88 2803.82 4,476.24 24 H z M O w H .rq-+ Q m z E+ F F p" Fa! •a N o O 0 t0 O a; a z z z O U N t0 N M M to OD F z � O M O (4' ' to OH U M d' 0 N W W O a 4) U to A5 o o a a O$4 O 0 o o:j $4 Cl >1 O V a E � NZ O G o H O H O O z O Fa' -4 d 4) to H n a w > 44 44 z F x a a a W a a a a H In a 1'' a a w E w H F H M 1 cn 1 M 1 M 1 F !n p O O \ O \ O 1 to O tC O t0 O t0 O U > Cl O O o O O O O H W- 4 to r 1 r- C1 rl M H M �-1 1'M e-I M H N N N N (W F Q Co O O O A U W o O o O a 0 z V W Co Cp C) W a H z° d a \ o z .O a en CV) cn 40 q t0 t0 t0 t0 Co 0 0 0 T-4 w w w U U z H U U O Z D H a z w w ai `� U z U z a H z H H A a N O� W to H N H O A N 04 A > a s a 01) z W 4 H H H w z a o w a a 0qr a N �i 0 \ W-4 Q M 0) OD a � n to z (n z H U o U OD aD O o en z 0 a 0 0 0 0 0 0 0 0 U H W V V z FC U > v 25 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 09:43AM 11/06/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK NUMBER DATE VENDOR NO. NAME PAYMENT AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 56104 11/06/03 ART200 ARTISTIC WALL EXPRESSIONS 21744.57 56105 11/06/03 CAL167 CALPERS LONG-TERM CARE 85.39 56106 11/06/03 CHI007 CHICAGO ESCROW 5000.00 56107 11/06/03 COA080 COACHELLA VALLEY WATER 689.34 56108 11/06/03 ELRO10 EL RANCHITO 287.03 56109 11/06/03 IMPO10 IMPERIAL IRRIGATION DIST 2319.68 56110 11/06/03 IMPO11 IMPERIAL IRRIGATION DIST 150.00 56111 11/06/03 JON130 MARCIA JONASSON 516.00 56112 11/06/03 LAQ040 LA QUINTA CHAMBER COMMERC 220.00 56113 11/06/03 LAQ050 LA QUINTA CITY EMPLOYEES 582.79 56114 11/06/03 PAL005 CITY OF PALM DESERT 35.00 56115 11/06/03 RIV040 RIVERSIDE CNTY DEPT CHILD 426.50 56116 11/06/03 SOU010 SOUTHERN CALIF GAS CO 756.70 56117 11/06/03 SPRO10 SPRINT 816.47 56118 11/06/03 STA044 DARREN STANLEY 62.50 56119 11/06/03 UNIO05 UNITED WAY OF THE DESERT 182.00 56120 11/06/03 USD050 US DEPT OF EDUCATION 170.83 56121 11/06/03 VER200 VERIZON 528.36 56122 11/06/03 WAL200 ED & MARIE WALDO 887.50 56123 11/06/03 WAL201 ED & MARIE WALDO 4620.80 56124 11/06/03 WEI050 MARK WEISS 20.00 CHECK TOTAL 40,101.46 26 1w cr) c'M N o M r-i N V r-I M V' qT N w I- ri .-i O M '-i •-1 (D N r-1 N N N Ln N H O z M O CD r\-I r-I r-I W U H C7 rn C7 E C7 E C7 E C9 E C7 E C9 E rn U C7 S E U C7 E F C7 z Ch C9 E E 0 4 pq w H M H w H w H w H w H w H W H a, E+ W w H H W w H H W H W w H H � H a 0 N CN E I� LO Cl M O O N M N O M O OD lD O O O o O O 0 0 O O 0 0 co 0 O O 0 0 C1 I� O z W H z a ODaD O H OD r C1 O lD O O N O O N N O N O O �r N N OD N >4 a, O r I O ►O U') r-1 N M N H u') N u) M O M m o O w O O O O O O t-1 4 fR7aC qT w 04 L 7 O N O o C 1 OD r: co a1 .-I O (3: to FC r I O N A A c- N W aI W O w 04 z N M N W r-I z Ln N �. rn w Cai a H H U) H a c� 3 00000 ►" Q U E N 4, 4 a s pzpG� Q x x x x x x x a z O > H 0 0 a 1 H 0 H E-+ O HE-1 0 W EI o U Hu > 0 H > o C) 1 E-I 0 U U z U U z z U z U U H z z 0 a I W H E H H E Q H E+ W H co EH fn E-H FI a aaDaH a ti H a a W $ 4 a O UA O"" >> a$H$ U a 4-) a ac $ 4-)H z U z z -q A z z z Z c4 z U z E-+ z 14$4 EAZ A z W4 ix W x W ,% a z A H N W A H W > 04 W > Q > W > W H W W H > z a W > U w W > U W W > P4 W > O o >+ >+ 0 0 >+ >+ 0 >I 0 0 w >+ >I > C4 w cn CQ a 3 3 U w w w H A a �D a OD OD M W OD o l z z 00 -W z H A H H a z H a o t` 0) cr sr 0)T a V o o a cn A H x a M H r-I In U a as W 04 x O 0 w H x W o o 0 0 o O N M In %D o Cl 0 Co 0 o 0 Co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 w ko O o 0 0 Cl 0 0 0 0 0 0 O ain z C% %D co M N In 01 W H M lD 1-I M 10 m w N kD M o N M M lD %D M M to %D M lD M M lD to M N N H z a O r-1 o 0 O r I V In c' In '-I o N o N lD In a' O o O N 0 0 r-4 N rn In H N LO M o In V CV O O O U 0 '-I a 0 a � 0 r4 o rq O r-I o r 4 0 Cl � r-I Co � o ra � rA 0 0 r4 r4 A -4 0 00 ri r-I r-I r-1 r 4 r 4 o O r-1 r-1 r-I O r-+ z H H aUG aU4 a 9 a a QU Cl) a w w w a0 V) a E E E E > w U FC H 4 z z o 0 U U 0 0 U U 0 U 0 0 U U 0 as O X >4 >l EE+ H W W W W W W W W 1n W W W W 4 9 z W OU OCl OQ W W W H a z arc U >> a o a a a a m 4 U U U U U U U U W EE-I paq H 3 H a cn W o a s N U H H a O I� FC aC H H FC FC H H RC H FC aC H H FC H RC •� E z (� [s� w H FC H H H H H H H H >+ 01 a a c/) H W a Iy' U x U x U 4Y. W m W H U A a a a A a a a A a A a a a A a °� � $ rl) w H H a a rn 0 z > 0 t` cxi t` o 0 0 o r-I o 0 0 19V 0 0 -W 0 0 0 -W 0 u) O N U H o N H %0 ­4 a 0 O OD o OD 0 ,-+ O 1% .-+ O a r-1 o a M r-i z a o 0 a a c 0 0 a a v 0 a a 0 0 a a O a L) coy w H H o a v f•3 27 In lD In P- co Ol m O r-i N r-I N r-I N N N N O E4 z M 0 �o -4w H W rn rn rn ON w w w w w w H H m aC�q EWH E-H H &4 H H H HE-4 H H H H O N O- O In In In N O O M M C H O O O O) H O Ln O lC %D O U-) O OD -W M 00 1- Ln In 0 z W H z In t0 O l0 N 14 N N O C N O O I- r: M M O �n to OD MOD co O - � OD O a M o 0 0 r- o o M %D O r- o Ln In 0 0o M Ln %0 1D LC Q N N W O 00 r 00 m N r-1 H %0 co A r- N 0D Ln > sr r- CD U) r-1 r♦ U-) 0D 1 3 1 x x x H H A a a a s a a a s a cz� an a w a w Q RC 4 Q z 4 Q O O 4 U) FC cn z H H C7 H H H C7 E+ D H 0 H E E H z E4 z O O O I O O O 1 O 1 O 1 O O W O W W H H C4 E+ H H H H H • H z z H a H a U H w )-I U U w C+ w U U O O x x H a a z a 41 04 a >> x +-I W +"I a +J a >> H H w W C4 W O I-+ O z 0 w 0 U U O cn u) O 08 N O 00 W M H H O O > 04 A H A •r1 A > > A A •11 A •r1 A •rl A FC ri; A 0 A C9 Z U z A z A z W W z W W z A z A z A z W W C9 t7 z z z z H rn W W W W z z w W W W z z H H W H W H w > U > a > cn w > O O > a4 > a > a > O O 1% a > > > > A U "1 Q FC x x "1 x x a z O O cn a a c9 0 a s a a a a a U W O U) 0) 0D H A tsS M %D M In w w fit) r- N sr O W 1- to r-1 r-I m w N W O N > 1 > fQ N N O N O r1 O O O O z z ." N 01 M r- O 01 0% N H o H A hl .7 C %D (11 M C' C' r-1 C fz H H z 0) N 0D qW l0 r- W a a A 0 0 .-+ 0 u) In r In a a H .14 a ao w as a4 1 O o w H aG o O 00 00 0 O 0 0 o M N O 0 W Co 0 0 Cl 0 0 o O 0 0 0 %D M 0 0 Ca o 0 0 0 0 o O O 0 0 0 kc %0 0 0 1` r-1 rn 0) In In r-I Un r-I LC) In r-4 r-/ Ln In z M N N N M m N N N M M M M a% 0) �O N N N N W to lG l0 ko lG H z r-d O M (r) O O O M MIRV vw O O tD O O O In In U) O O O Ln u) In In r-I rf O . I O N M r♦ r-I O O O r-I r-I -W d' r- U U r-i r-i r-I r-I r-i r-I r-I r-i ri ri r 4 ri r 4 ri ri a O O O O O O O O O O O O O O O r-Iri r� r� r� r� r♦ r� r♦ r� r� a A a H H C4 x w U O O to U U W z H H A O A CQr1 OO A LO W H U Q a O W 3 3 x z a s a U U W H a W O H H r� A O cn W04 W EEr E-+ z A a O O O O >+ a a x x z z w w w N N N N Q, 1% >4 W H H H H (1.' H A H H H H W W a O H > D A oG C4 H C4 C4 a a A H H O O a s z cn W W W W A A cn z U 04 M 0 cn W A 0 D > > > > W W H r4 z 0 In 0 O o 0 0 In 0 0 0 0 0 0 r-I D o aw r-I r-I r-I H -r 0 In o 0 0 0 0 0 0>4 O O O O O O O O O N N N N N N U H a > D D a C4 FC H A W w 04 W a a U H rC H 0 0 a s H z cn w w w w FZC F% FC U a C4 to M co co to O D > > > > 3 3 Q 20 vJ M M O F Z U C� W t7q F O f + Cr) z F W z m N O r Q•' M a 0 0 0 a N z w A H U z H O 4. O W H H F H a z tx a a o H U) w W W w A H A t0 a � • W N Im O z = o H ':D E-F z a eM W E-E O O 0 N 0 0 0 N H H W E x z Z > A a tx o 0 W 0 0 pq o 0 E LO t` Z Ch F z o N A H o O �+ U U H r-t a o 0 M 0 o O an A 114 Q S 1 W F H cn 0 H w z Ol x a o w m z E w W O N 0 o U 3 2c tC c r+ 0 O Q F O E EH z W E 4 a 4 029 60 O O M o V C) � E-4 a w w r-4 a o a04 H vJ cH» A cn W H A A P�4' a cy w a h a s FC H 0 o 3 a z E x x x x w U H E-4 H H H H H U W 2: A z `�+ z z a >+ z z z z E-4 E C9 0 0 O 0 0 W W 3 >+ H p� a a a o1 H z W x W x W x W x W x x x A 0 A 0 a a E W w z U 1.4 z D 0 a H E C7 z U U U U U U U U U z A W I I 1 I 1 I I W H z z> z z z z > CO w W E-4+ $4 N $4 $4 $4 $4 $4 z W W 1 a rl U U U U a a s 1-7 1a U 0 0 0 E-4 U W +J 4J iJ V 4J YI V z W > > > > U > H H> U W H a) 0) 0) 0) to 0 0U zA 2x >aa w aH E to Ha � Am Aw waaa c7 C7 a H w H O s a\4' a a a a\c z DO U z O O }1 z z z z O >' U O >+ O >� O >� O '4Eq (4 H H a W U a O a w a U � � x x x aQC � a c � � a a ra: Q. a/ Qd Q. 04 04 U 14 04 a a+ Ad a w C7 a) a 1A7 fn E-4w a C44 E-4 a s .a E H w a 43 W w w to * w z w E W z W z w w Co A cxi >4 u))* 04 z z Q o* o z o w a o 0 o U* o o U o o E E * E O 4 A U E U U U z * U U U U 4 0:4 z* a H a a O cn * v) 3 30 M W E-4X W W a s a H $4* a a rQ a s I-+ o A Q w x m w W W E 0* W W 0 W W >+ >r E r z U E W W m cA W Q * M M m w w O � O CO >+ H >+ w D A >+ H Ca E I A C7 H* * H ►a a a H * U 2wUQ z U * 4 U U > >a aa W z KC Gw >+ O. O E Q U) U U H U* U U U 1 1 FC O w E-E O Q RC a H w CO FC 4 RC * RC RC RC Q 4 a E a z h Ari) H E E-4 z 3 v) x U uz+ H w E z H z z z E z 0 FC z* a* E z E z z a E z H z a a z z 0 4* Q 04 v) z w 04 W H A w C4 W O S H D H D E-1 z E-4 z O O H H a W* x* H D H D w x H D H D W x O N O N W x H a W1a4 E p Ua ? a A 0 H E aG o O aa a o a a sa H c w H cn * a s U) w >> w o U Ea H z 0 a a A D D U w U a w w>> H U O O V' 0 0 10 1— 0 10 0 0 0 0 0 0 0 0 0 0# 0 0 0 0 0 0 0 0 0 —4 # E U a a f'M d C Ln 1n O tD .--1 O 1n � IW r-1 .-4 O O -W ri e-4 * V C ri -W V' w O O OD .-1 # r-i O O O O O r-I O O O O O O O N N O Cl 0# O O O O O O N N O O pq A pq z> Q A O► H 0 a a H OI a a a a a a w D* a a D a a 6 a a 4 a* H >+ z� O H E 4 cn z 4 0 d W � � 134 G+ W W � E O* � � O � W W O E* 0 0 m 0 H W ►� a Cl) D D U w a 3 U) 9)>> H w * (n ra U>> U H* O CD LO z O O OD O H A � O a C7 E-1 M D O O M M CD M 0 0 0 0 10 N Cr) V' O OD 10 O O to O O N 00 r-1 N CD E-41- z N O, to 10 Go r_ O M O O (D O O tD CoM O to O O O tD O O M I— 00 O O OD a O 00 tD tD N O N N 10 t: 10 O O O N M a N O Ol O 0 0 lD O O ri O O O O N V' rA N tD I— CO OD OD OD M N OD N 10 tD tD (N ri U) N N Co V' N lD M M N 1n H 10 OD V) V' r-i 10 H N 10 r-1 r-1 w 1 N A N M D 1 A cn a � x w x U > U W O a O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o E. o 0 0 o 0 0 0 0 o O W 0 z U O A A O U z W E A W E w .� U z 1-4 D U OO W W z fA o w w w o 1 E U U 14 z 0 0 0 0 0 Co 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O N N M U-) O O (>a H a O O O O O O O O O O O O O O O O O O O O* Cl O O O O M M W %D O * O fzj O O O O O O O Co O O (D O Co Co O (DO O O O * (DO O O O tD lD WW O CD.� a M afC ri r-1 ri r-1 ri Ln OD M 1� M r- M 1� M 1� M I� M w)M M 10 M 10 M Ln M r- M r� N o) N Z H r� M 1` M a% N I- M 1- M r-1 M ri M r-i M ri M M Cl z H e-4 O 1a z O N N N N N N N N N N N N N N %D %D kD %D W %D W W %D \D W W lD tD %D t0 %D %D %D %D %D r z N E Lra E-1 0 0 0 0 0 0 0 0 H r-i N N r-1 M M M M ri N N r-I H I- ri r-i V' V' V' -w tD Ri O z Q z O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O o 3 10 1n 10 o 10 o Ln 0 1n 0 S o D D O O O O O O O O r-1 ri r1 ri r i r-1 r-1 H ri N N N * N rn M V' V C' V' W V' 'm * O O >+ O U E U ri V-1 r-i ri ri r-1 ri ri ri r-1 r-1 ri e-i r••1 r•i ri H r-1 9-4 r-i ri ri r•1 r-1 ri r- 1 ri ri r-1 r-1 U� O CD O O O CD O O O O O CD O O O O O O O O O O CD (D O O O U r1 ri ri ri r i r i r-1 r•1 H r•i ri ri ri ri H r-1 vi r i H ri r-i H r•I ri ri H r••1 H r•1 r-4 1w 30 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:18AM 11/03/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 56097 11/03/03 ATT075 AT&T WIRELESS 55.24 56098 11/03/03 CAL015 CALIF BUILDING OFFICIALS 130.00 56099 11/03/03 IMPO10 IMPERIAL IRRIGATION DIST 15937.06 56100 11/03/03 PET010 PETTY CASH/CITY LA QUINTA 420.37 56101 11/03/03 POW300 POWER PERSONNEL INC 1123.20 56102 11/03/03 SOU010 SOUTHERN CALIF GAS CO 641.97 56103 11/03/03 VER200 VERIZON 3252.48 CHECK TOTAL 21,560.32 nr) 4: 31 ri N M V' Ln lD r 00 01 O H (N M a 0 tD r 0 0) O r-1 r-/ e-I H ri -4 H rl r-1 H ri N N O EH z M Co M O 11, H U Ch C7 Ch C7 C7 U C7 C7 C7 U' Ch C7 C7 U' C7 U' (9 U' U' C9 U' rl ri W H C4 4 W W W W W W W W W W W W W W W W W W W W W W Rl F4 E+ H H H EH E 4 H Ey H H H H H H H H H EH H H LO cp O O tD O tD tD N r-1 C ri O O r Co 0 0 0 O r r o EA r LO Co r 00 N w r-I N 0) O O O r tD O O O N 0) 01 r-4 z H z C O O ri 4 o N t0 sr ri O L) C' 00 O N O M r1 M M N M a O r-1 co CO Ln O tn M M r M N a% M N N d' O r-1 N a0 tD sP M H rl H rl ri %D N y O N ('M r I M a o tD r o r (14 O O M N 0) u7 q O r O fM rl N P4 M M N N V' U H 01 V' rA t0 \ u) H z O U U H > > w w a H a a < Q a 4 Q< 4 a a a z z Q w Q U U U U u U U 4 < < z O O E-H H H U U U U U U U U H H U H H O x x O cD O > > > > > > > > O >4 �H >4 r r >4 >4 O > O O W H a a H W H W U W w w w w 0 H H H H H H H H H cA H H U H a H H H H H H H U H a U U U U U U U U a w w w w w w w z H a a > O H fn v) O 04 O H H H H H H H H O a a a a a s a O [a v Q Ll L) Q OU) > z a U W a W o a z RC Q z z a H 04 H z H 04 H z H 04 H z E4 w (� H z m m W m m m ca z z cn z W H rn W W W H W U U U U U U U U W E E E E E E E W H W (4 z W C4 04 > E> w w W W W W W W> H H H H H H H> z> U)> O Q H H W a a a a a a a a W a a a a o U) 3 3 U) w w w w w w w w o4 04 c7 a+ w H 0 04 tMD N W m cn v� cn v� cn v� r O W r N a a o o u-) N > 1 > ao -w-w O O O O O O O O H Q H ."'). O p� pC f� M l0 V H z C14 >>, 4 N LO Q M r 1 >>>>> >, > tlD O LO H zx a FC W w a O O w H x o 0 0 0 o rn N ri M to tD o 0 0 0 0 0 0 � o 0 W t0 tD O 0 0 H M w w tD w O O o 0 0 0 0 M O O (� tD tD O O O w w w w w w 0 0 (D 0 0 Cl 0 N o O au-) to r r r r r r r r r r r r r r LO r Ln rn u7 z c) cn M N N N N .... M M M M M O M 0 N M tD t0 tD t0 t0 t0 l0 tD lD t0 l0 tD tT t0 t0 tD tD l0 u) tD lD H z M M cr. ri MIT V' -W C V' tP M O ri N N r-I N tD r M CDu) u7 ul O Ln 0 0 0 Lo 0 to O O O O 0 O 0 Un u) to O r-1 r 1 (M M C C V' d' qw C C r-4 O r-I 1-1 cp V' qw C M ri U () r♦ r-I ri ri ri rl r) ri e--1 rl r♦ rl rl ri H .-1 e-1 r-1 r♦ ri r-1 r� O O O O O O O O O o 0 o O O O O O O o O O ri ri r♦ e-1 rl ri ri r-1 ri r1 ri ri ri ri r-1 ri r-d ri ri ri r-1 H E H U) H H H H H H H H EE-E E-+ Ea+ Ea-H a cn to cn cn m v) v� cn z z z z z z z o aaaaaaa M rS4 O O O O O O O O I I z W O o r" O H H H H H H H H H H H H H H H H i ►4 C� In Q 4 Q Q 4 4 < Q a+ >+ i• i+ i+ >• i+ a a C) C7 C7 U C7 0 O 0 C7 H H H H H H H w 44 H H H H H H H H H 1-i H z H U) W H z OG 04 04 04 04 z 04 U U U U U U U z a W w 0 I4 a 04 a a 0c a4 x \ \ \ \ \ \ \ o 4 fL' a s a H H H H H H H H �," x x x �." x x W U W H W W H cn cn v� v) to cn v) w H a a 4 a 4� a a s 4 r•C U U a U U Q U Q< U U w a z a z H H Oq �C H H a H H H H H H W O co 1 W 04 w W a a a a 04 >H >4 >4 N >4 ?+ >4 0Y x N 04 H E+ H W W W W W W W W H H H H H H H W H a a O w .a a a E a E a E a E a E a E a E H W H W H W H W H W H W H W S O a O W a Q z H �(,' E+ '� FC U E H H H H H H H H a a a a a a a a cA > E w z 0 LO Ln u) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 Q r r r-4 r♦ .-4 r-4 r-4 H r-4 r-1 ri r-I r-I r-I rq r4 r1 ri O r 1 O O �H O O O 0 O O O O O O O O O O O O o O M O N U E4 H H a a a a a a a a a H H H H H H H 3 O a U H H E+ 4 E E E E E E E E W W W W W W W O O W U 4 4 U H H H H H H H H a a a a a a a a cn > 324 3 N N cn O E4 z 0 r1 q�l N U C7 � CW7 a Q CO W H LO O �-1 E z ri co N cn yi Q aH N N O cN N Ln N H M O E E z w z 0 w H o a E H W > a > a z U H U) W w z O z W > i CO 0 W a a a H a > a > M w H o H z � o q H .Y. r H a W ao a4 i O O �+ E a6 O W pq O o a z un �o E+ z a O M LO H U U a r+ o M O O a i W E4 N >4 QI a Q w V z > z o > o D O c°� H a U > 33 ACCOUNTS PAYABLE - AP5005 CHECK REGISTER 10:58AM 10/30/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK CHECK VENDOR PAYMENT NUMBER DATE NO. NAME AMOUNT ***NO CHECKS WERE USED FOR PRINT ALIGNMENT.*** 56057 10/30/03 &02108 CHRISTINA TOSTADO 65.00 56058 10/30/03 ABE001 JACQUES ABELS 200.00 56059 10/30/03 ATT075 AT&T WIRELESS 124.07 56060 10/30/03 BRO100 SHELDON BRODSKY 75.00 56061 10/30/03 CAL300 GARY CALHOUN 75.00 56062 10/30/03 COA080 COACHELLA VALLEY WATER 1193.68 56063 10/30/03 CR0003 MICHAEL CROSS 75.00 56064 10/30/03 CUN100 DENNIS CUNNINGHAM 75.00 56065 10/30/03 DAN125 RICHARD A DANIELS 200.00 56066 10/30/03 DAV010 MIKE DAVIS 75.00 56067 10/30/03 HEM200 NICOLAS P HEMES 75.00 56068 10/30/03 IMPO10 IMPERIAL IRRIGATION DIST 14716.87 56069 10/30/03 KIR010 TOM KIRK 200.00 56070 10/30/03 LEW010 TOM LEWIS 75.00 56071 10/30/03 LOU100 ELSE LOUDON 75.00 56072 10/30/03 MAH100 CYRILLE P MAHFOUD 75.00 56073 10/30/03 MOU050 LESLIE MOURIQUAND 75.00 56074 10/30/03 MOU100 DONALD J MOULIN 75.00 56075 10/30/03 MOY100 RICARDO MOYA DBA 6500.00 56076 10/30/03 OLA100 MILTON OLANDER 75.00 56077 10/30/03 PIZO50 PIZZA HUT 97.05 56078 10/30/03 POW300 POWER PERSONNEL INC 1095.12 56079 10/30/03 POW351 POWER PLUS 350.00 56080 10/30/03 PRE004 PRECISION WATERJET 6456.48 56081 10/30/03 PUE050 MARIA L PUENTE 75.00 56082 10/30/03 QUI020 PAUL D QUILL 200.00 56083 10/30/03 REY050 ELAINE REYNOLDS 75.00 56084 10/30/03 SEA025 SEARS 690.85 56085 10/30/03 SHA050 ARCHIE SHARP 75.00 56086 10/30/03 TAG100 TAG/AMS INC 115.00 56087 10/30/03 TH0200 DAVID THOMS 75.00 56088 10/30/03 TIM075 TIME WARNER CABLE 699.95 56089 10/30/03 TYL050 ROBERT T TYLER 275.00 56090 10/30/03 UNI040 UNIVERSITY OF CAL REGENTS 1000.00 56091 10/30/03 VER200 VERIZON 27.74 56092 10/30/03 WEI050 MARK WEISS 53.00 56093 10/30/03 WEL025 WELLS FARGO BANKCARD 3899.86 56094 10/30/03 WIL005 W ALLAN WILBUR 75.00 56095 10/30/03 WRI050 ROBERT S WRIGHT 75.00 56096 10/30/03 YOU050 LINDA YOUNG 75.00 CHECK TOTAL 39,584.67 J 34 M M O M M M C H z M O .O Co U 0 U' t7 C7 C7 t7 t7 U) 0 C7 (7 C7 C7 W W W W W C7 Q W W W W W W W W H H H H E-+ a pq H E+ H E+ H E+ H H tD M O O r O O O o O O O O O C1 p E-U O O O O O O W O O O O O GO H z w H z U;o a� � ,� o ui ui o %0 C14 r r 'd' �r r r o r ko '+ O N r, N Q Fy a ti 0 o r O o ao O o 0 0 0 0 0 0 0 o to 0 0 o 0 0 Un p eT U M UA H L) O UU7 to tG 0 N c7 r r W rn U r w r O c9 r r N z W H z W N z H Ga .-4 H A E > E z C9 HQ a a w a U a a w a a A a a 0 z m CE-4 Ea+ O H E�-F C�-� > H a) EE-+ > Ems+ H E.A H U > H H H a O U > O cn O 0 0 = O O U)O z O cn 0 ► O O O cn O H Q E-H U) E 1 U H W H H H ►-+ H H \ H U H UH H a U x C9 aG v� rx a x H a a> a !n O H a H O U a W O 0 a4 z -+ O O H O H O z 0 v) O O H O A H U)FH A z A Ha H S z A A a > z a U A A z z H A z z W A o z a a z z D z x z =) z H z z z :D z Z:) z H H w w> a H> > o> H Q> o> u> > o> a> W A W C44 a 3 U U k+ 3 U a U U w U W M cp M M M M M M M cn H q a Co Ln 0 0 cn o 0 0 0 0 0 p A O W o r 0 O N D O o N 00 N N N N O , > a w N Un N N a H H H H H H Cl H rzi z ko M H U r H U H U LO Q U U U U U > A N O N O O w> O O O O O H .Yi a W w a 1 o 0 w H a o 0 0 0 o M N, o 0 0 0 o M W O O O O 0 Un M O O O O O tC l0 (a O O O O O Un t0 O O O O O O r ON Un rn rn rn rn rn rn rn rn r z M O M O O 0 M O O O O O N U')tG to LO %0 to Un UP) Un U') U')W z O r-4 M H H 0 -W r 4 ri .-i .-i ri d' O O Uf1 to In N to Un O O lt) in N O O C r-I N N r cp N d' d' N N V U 0 0 0 0 0 0 Co O o 0 0 Co O r-U H .-1 ri rU c r♦ r4 ri ri H r-I ri H a a H W W A 0 3 3 H Q W W W cn 4 LO >+ U ai a s z H a U) v) w CO z w 0c O a cn A z cn H Q a H w W o D >> O z A x V a H G4 H 14 HT-. �Z x Q V W W W I a H W 3 foz� W a x H a H w ►� W a{ a U 4 U FC x U z z U W x U a A x FC H x Q 0 0 H W H H H rn z U h RC U U U A a z H z WO > co . i LO O O O O M O Ln O O O D O O r O O Co co O O N H p H O r-4 O O r-I M O O O r-4 ri z O > N a4 U E-H (14 Wpq H O a rC o �C o O a z A 4 4 w z a U ) H a 35 %0 [— QO LO N C O m 01 O .--I N w C M C LO V' M H ri e-1 (KZC O E-H Z M O O O N U (9 c9 C7 C7 U C7 C7 C7 U C7 C7 C9 C9 Ch E r� W H E E z E E E E E W E W W W W W (D W W W W W W W W E H E a W H H H H H E H H H HE-4 �O M M V' .-i O O O O O O O O N N O p E 00 r-I O O O O O O O O O O ri O .-i z W H z N V C1 O r r r r r o r rn m O ul M O N r O N Ln H W 0y N r-I �G r O O O O O O O O Ln N 00 O O O O O O O O O ri 1p o r in r- to r u') r to r H O a a in r D r a 01 in p r N O Z o O W o E H f11 /1'i to W W H U H a C7 W w> W C44 EE+ a w E > o a s > aa A a co 4 a A Q a 04 FC > a A Q 1 aa Q a A� a > 4 a RC U) z z U U U H H Q FC E E H FC E a H FC H C7 E 04+ E H U E-H H o > > > 0 0 0 0 0 0 0 0 z 0 0 a4 0 > 0 W H W W W E 4 U E H E H H EF a H H E H H E E+ W H H W cn H a H a U U U W U' W �z1 W a L14 W w U 04 W w fY. 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A a a z H z 1x z O z z H w w w w H W zzj w a w '� W H w w , x w w W a � zj w w Q"�� H 1 "J H 2' £ z H H a 0 c� U) a x a U FC x w w RCi H U W M o M o (") Cl M o M o O 0 M 0 cn 0 H q 1% .4 O O o o rt Oo o N rr Ln o N 0 N I 9 N N N N rl r-1 0o H 0 N an E H E+ EA ro E U IV M H U E U H q z m Ln U O U O U O U O O r .-a r O OD O O H .Y. a z'a m w ao a 1 0 0 w H x r o 0 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O o O M N 94 (� Ln w O O o O O O O O O O O O Cl QO O 0� 01 O O1 o .-I N 01 O M O cn O 01 O 0) O O1 O 0) O M d' z rl O Ln Ln Ln ko Ln ko an Ln �o E Ln O o 0 O o Cl 0 O D 0 M 1p O sT O d' Ln N cn C rl rl lw Ln a qw rl U U rl O rl O r1 o rl O rl o rl O ri o rl 0 rl O N o ri O ri o O V H f-4 ri rl r+ rl ri r1 U) r-I r, rr 0 E+ z w c� w a a U LO a � A a a s a 3 w a z a U W H H o 1 2 E >+ W H H a a a E E H a q U) U) Ex -a Q E E L>~ H H x o w W W a a ►a-L x w a U o a s H z a H H H tD cn z 0 > o 0 o Ln o 0 0 o Ln o Ln 0 Ui 0 C 0 }L O O to o N o Ln O N o Ln O O rl o rl O N 1- Co O O O h U H W W a H 7+ w Q w FC x Ch (7 >� O x E H a �• s >4 H z L V U H 04 U a a a a x cn cn E E H E+ H E+ O T 37 z Ol ri ()) N o N r 4 N N N M N C' N LO (N w N r N w N O Ul) N Ln r M E-4 z M O 11 M o WU c7 w 4 pq c� w E+ c9 w Ei c� W E+ c7 W E• o W E1 c� w E� c� W Ei c� w Ey c7 W E� c� W E+ w Ei c� W H c7 w E� 0 w E� M O E-+ V' r O O O O 00 qT O 00 O V' H '-1 M O O% V tr) N O Ln O O O O O O r ri z w E-r z O r N M Ln C4 r V' r fV N OD O H 1- -W H ; -Wqw Ln 1; 'W 'W U-) ODN r-I r N r a; r d' OD LO M O O C r O O w OD O O O O O O cn N A 0 > H A H H O > z H > H a H a U to w A a z O o� 0 a o c� z w > > to W z o> x a N U1n N H r r N 0 E+ a O A z w " E+ w E x U z> a a U-) 4 0 E-H a O z w w U z H E- W w E M O O N w v1 00 cn O z H P W w M O O N w to O cn W H A a w a W M O O N w N O V cn w H a a w o to M Cl O N w U') O v 0 z H H W w E M Co O N w V) O a cn cD z H H W w E M O O N w to O sr cn C7 z H H w M O O N w to OD lKr z H� E4 W x M O O N w W) OD -r OH o w 0 0 z O H E 2 M O O N w N O aW (A M a 0 Ei a O A z W > zO E-4 a a a � U H a O E-4 to x M O O N U O r O E-H a O A z W > 0 E-4 a a 0 U H a o E-4 to x M o O N U O r 0 E-4� a� z w > z E-40 • a E-4 a> [M O O N U O r Ea E-H w 0 a E-4 g z W A H Ft'. Di w m I O E+ H x a W w as a t O O w E� n; W t� N M w o O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O o O O N N 00 o O O 0 O O 0 O O 0 O O A z ri M w u-) O w r M w r M w M O r ri O r r M w r M w r M w U') . O w N CI) w rn O a) O LO rn O �n E� z A 0 C LO sr Cr) N r r-1 O r-I N O r-) N O H ri in H r-1 0 H N 0 r-4 C' 0 r-4 ri to N N O O) ri O V• O sT Ln N U U 0 ri Co H r-1 O C .--I O r♦ r♦ O r-I r-i O r-I ri O r 4 ri O ri r-4 O r♦ r-4 O r-1 H O r♦ 1n O V' r-1 O r-1 r-1 O r-i r 4 O ri aa a a a p� p� a pG MO LO U a a V �a U �a U U � �a U � U U � � a x a Q I W A o °� [Q 0 fYi 0 Gi aa' CQ W 0 0 GQ 0 00 Ocl 0 0 � a 3 H c� � o z H z H W Gu G4 w w w w w w w z - > 4 H a+ o1 a 0 In 0S H a W x to a a W to a a W to a a W w A a W cn to a a a a W W to a a W to to a a a #4 W W a w A On z O H w z z 0 > D > o O O to % N 3 N 3 N S N 3 3 o N N 3 o N 3 x o Ln N N 3 Ln O a a o 0 Ln O 0 >+ Ea U F-I N a w Cl H W O A W O A W O A W O A W O O A a W W O A W Co Co a a W w O a H o F-+ a O 41 4 A/P - AP6002 CHECKS TO BE VOIDED 1:29PM 10/29/03 CITY OF LA QUINTA BANK ID: DEF PAGE 1 CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 55527 DEF 09/25/03 1455.00 GAT030 GATEWAY COUNTRY EMPLOYEE COMPUTER PROGRAM TOTAL VOIDED 1,455.00 39 a_ A/P - AP6002 CHECKS TO BEVO �--��- CITY OF LA QUINTA BANK ID: DEF CHECK BK INVOICE VENDOR VENDOR INVOICE NUMBER ID DATE AMT. PAID NUMBER NAME DESCRIPTION 55767 DEF 09/18/03 65.00 &02108 CHRISTINA TOSTADO REFUND CLASS TOTAL VOIDED 65.00 1:26PM 10/29/03 PAGE 1 v 40 November 18, 2003 COUNCIL/RDA MEETING DATE: Transmittal of Treasurer's Report dated September 30, 2003 RECOMMENDATION: Receive and file. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: 91. STUDY SESSION: PUBLIC HEARING: Transmittal of Treasurer's Report dated September 30, 2003 for the City of La Quinta. FINDINGS AND ALTERNATIVES: I certify that this report accurately reflects all pooled investments and is in compliance with California Government Code Section 53645 as amended 1 /1 /86; and is in conformity with City Code 3.08.010 to 3.08.070 Investment of Money and Funds. I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet next month's estimated expenditures. Res ectfully sub fitted: John M. Falconer, Finance Director Approved for Submission by: Mark A. Weiss, Acting City Manager Attachment: 1. Treasurer's Report, City of La Quinta Jtw ATTACHMENT 1 MEMORANDUM TO: La Quinta City Council FROM: John M. Falconer, Finance Director/Treasurer SUBJECT: Treasurer's Report for September 30, 2003 DATE: October 28, 2003 Attached is the Treasurer's Report for the month ending September 30, 2003. The report is submitted to the City Council each month after a reconciliation of accounts is accomplished by the Finance Department. The following table summarizes the changes in investment types for the month: Investment Beginning Purchased Notes Sold/Matured Other Ending Change Cash ($280,692) $164,927 (1) ($115,765) $164,927 LAIF $16,754,884 750,000 (400,000) 17,104,884 350,000 US Treasuries (2) $57,062,903 9,978,008 22,566 67,063,477 10,000,574 US Gov't Agencies (2) $27,390,175 24,929 27,415,104 24,929 Commercial Paper (2) $0 0 0 Mutual Funds $7,405,448 8,728,330 1 16,133,778 8,728,330 Total $108,332,718 $19,621,265 $400 000 $47,495 $127,601 478 $19 268,760 I certify that this report accurately reflects all pooled investments and is in compliance with the California Government Code; and is in conformity with the City Investment Policy. As Treasurer of the City of La Quinta, I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the pools expenditure requirements for the next six months. the City of La Quinta used the Bureau of the Public Debt, U.S. Bank Monthly Statement and the Bank of New York Monthly Custodian Report to determine the fair market value of investments at month end. r0 —9 e3 Date Footnote (1) The amount reported represents the net increase (decrease) of deposits and withdrawals from the previous month. 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C-4 dMMM mtCtotot0 CC o o e o y e o 0 o N o 00 �rQ O 'It .rm LQ dMMM d QOtototDtO 0 0 0 0 e od 185=1 0CdM le-t000tO y CCC E C C co t C to UQ H O O N t0 a iL a 0 0 0= >. m ccZ'� ESE w w w H m acc�0 to � C C w i C N L)) 0) y N V C � aV iiacr- 000=>, m C cm c w w w tv o 5 0 Oct mU- «<Nag '1 0 CITY OF LA QUINTA CITY FIXED CITY LONG TERM RDA FIXED RDA LONG TERM FINANCING PA LONG TERM GRAND BALANCE SHEET 09/30I03 CITY ASSETS DEBT RDA ASSETS, DEBT AUTHORITY DEBT TOTAL ASSETS: 370 (9,715,.11) 0•00 0.00 26.650,426.54 0.00 0.00 (493,411.35) 0.00 16,441,643.08 POOLED CASH 0.00 0.00 0.00 487,000.00 0.00 0.00 0.00 0.00 487,000.00 LQRP INVESTMENT IN POOLED CASH 0.00 0.00 00:� 0.00 0.00 0.00 0.00 55,500,000.0.00 INVESTMENT T-BILL/NOTES & OTHER 55,500,000.00 AUTO MALL CASH 0.00 0.00 0.00 0.00 59,484.22 0.00 0.00 0.00 0.00 ,6 LQRP CASH 0.00 0.00 0.00 107.625.49 0.00 0.00 493,940.00 0.00 601,585..49 BOND REDEMPTION CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BOND RESERVE CASH 0.00 0.00 0.00 54,651,205.03 0.00 0.00 0.00 0.00 54,651,205.03 BOND PROJECT CASH 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 BOND ESCROW CASH 1,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 PETTY CASH CASH a INVESTMENT TOTAL 45,785,627.89 0.00 0.00 81,955,741.28 0.00 0.00 528.65 0.00 127,741,897.82 INVESTMENT IN LAND HELD FOR RESALE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ACCOUNTS RECEIVABLE 41,728.79 0.00 0.00 0.00 60,900.00 (78,639.97) 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 102,628.79 (140,419.84) PREMIUM/DISCOUNT ON INVESTMENT (61,779.87) 0.00 0.00 0.00 0.00 56,983.34 0.00 0.00 0.00 0.00 56,980. LQRP-ACCOUNTS RECEIVABLE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 000 INTEREST RECEIVABLE 0.00 0.00 0.00 12,613,554.62 0.00 0.00 0.00 0.00 12,613,564.62 LOAN/NOTES RECEIVABLE 0.00 2,495,080.55 DUE FROM OTHER AGENCIES 2,498,080.55 0.00 0 00 0.00 0.00 0.00 2,299,096.69 DUE FROM OTHER AGENCIES - CVAG 2,299,096.69 0.00 (2 299 096 69) CVAG ALLOWANCE (2.M,096•69) 30.600.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30.600.37 DUE FROM OTHER GOVERNMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 DUE FROM OTHER FUNDS 0.00 15,597.550.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15.597,550.20 DUE FROM RDA INTEREST ADVANCE -DUE FROM RDA 5,965,013.35 0.00 0.00 . 0.00 0.00 0.00 0.00 . 4,868,013.35 135. 8 ADVANCES TO OTHER FUNDS (126,374.00) 0.00 0.00 4,994,509.48 48 0.00 0.00 0.00 0.00 0.00 4.005.60 NSF CHECKS RECEIVABLE 4,005.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ,5 ACCRUED REVENUE 21.555.79 6 306.249,652..0 FIXED ASSETS 0.00 306.249.652.60 929,209.62 ACCUMULATED DEPRECIATION 929,209.62 0'00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,925.00 TRAVEL ADVANCES 3,925.00 0•00 0'00 0•w 0.00 0.00 0.00 0.00 0.00 0.00 EMPLOYEE ADVANCES PREPAID EXPENSES 17 515.36 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 17,515.36 348,816,000.83 RECEIVABLE TOTAL 24,919,030.76 306,249.652.50 0.00 17,647,317.47 WORKER COMPENSATION DEPOSIT 234,177.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 234,177.00 0.00 RENT DEPOSITS 0,00 75.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75.00 998.21 UTILITY DEPOSITS MISC. DEPOSITS 998.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 235 250.21 DEPOSITS TOTAL 235.250.21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 52.094,306.00 0.00 0.00 0.00 52,094.306.00 0 GENERAL FIXED ASSETS ACCUMULATED DEPRECIATION 0•00 0.00 0.00 0.00 0.00 0.00 0.00 0 0.00 0.00 .00 0•06 AMOUNT AVAILLABLE TO RETIRE L/T DEBT 0.00 1,625,259.96 0.00 0.00 158,460,254.00 0.00 7,190,000.00 167,275,513.96 AMOUNT TO PROVIDED FOR Lff DEBT 0.00 1,625 59.96 0.00 52,094,306.00 158,460,254.00 0.00 7,190,000.00 219,369,819.96 TOTAL OTHER ASSETS 0.00 0.00 70,939,908.86 306,249,652.60 1 625,259 96 99 603 058.75 52,094,306.00 158,460 254.00 528.65 7,190,000.00 696-162-968.82 TOTAL ASSETS LIABILITIES: ACCOUNTS PAYABLE 14,329.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,329. 44 10,227.05 DUE TO OTHER AGENCIES 10,227.06 0.0 0 0.00 0.00 0.00 0.00 3.079,029.97 0.00 0.00 0.00 0.00 3,079,029.97 DUE TO OTHER FUNDS ADVANCE -DUE TO CITY 4,994,507.48 0.00 0.00 18,357,163.00 0.00 0.00 0.00 0.00 0.00 0.00 0 23,351,670. 48 00 INTEREST ACCRUED EXPENSES 0.00 0•00 0.00 0.00 0.00 0.00 0.00 0•00 INTEREST PAYABLE 0.00 50,268.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 00 50,268-55 00 PAYROLL LIABILITIES STRONG MOTION INSTRUMENTS 11,000.71 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 105,828.00 FRINGE TOED LIZARD FEES 105,828.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 45.30 SUSPENSE DUE E THE CITY OF LA QUINTA 45.30 0.00 0.00 0.00 0.00 21,436,192.97 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 26, 399.51 PAYABLES TOTAL 5,186,206.54 0.00 0.00 ENGINEERING TRUST DEPOSITS 1.400.00 0.00 0.00 0.00 b.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,400.00 0.00 SO, COAST AIR QUALITY DEPOSITS 0.00 0.00 0.00 0.00 18.664.00 0.00 0.00 0.00 0.00 18 LQRP DEPOSITS DEVELOPER DEPOSITS 0.00 1,242.906.57 0.00 0.00 2,835.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 45,741. 1,57 ,. 8 86,759.2 466 MISC. DEPOSITS 441,759.82 0.00 0.00 0.00 25,000.00 0.00 0.00 0.00 0.00 0.00 0.00 1:200,878.12 AGENCY FUND DEPOSITS TOTAL DEPOSITS 1,200,878.12 2.886,944.51 0.00 0.00 46,499.00 0.00 0.00 0.00 0.00 2,933,443.51 DEFERRED REVENUE 2,498,080.55 0.00 0.00 10.495.978.56 0.00 10,495,978.56 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,992,059.11 12,992,p59.11 OTHER LIABILITIES TOTAL 2,496.080.55 0.00 COMPENSATED ABSENCES PAYABLE 0.00 0.00 462.260.37 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 462.260.37 664.688.59 DEVELOPER AGREEMENT 0.00 0.00 0.00 0.00 684,688.59 478,311.00 0.00 0.00 0.00 0.00 0.00 478,311.00 2A50,000.00 DUE TO THE CITY OF LA QUINTA 0.00 0.00 0.00 0.00 0.00 2,150,000.00 O.UO 0.00 0.00 7.365254.00 DUE TO COUNTY OF RIVERSIDE 0.00 0.00 0.00 0.00 0.00 7,365,254.00 0.00 0 0.00 DUE TO C.V. UNIFIED SCHOOL DIST. DUE TO DESERT SANDS SCHOOL DIST. 0 0'00 0'00 0•00 0.00 0.00 0.00 0.00 148,945 000.00 0 0.00 7,190,000.00 158,135 000.00 BONDS PAYABLE 0.00 0.00 0.00 1,625 259.96 0.00 0.00 158,460,254.00 0.00 7,190,000.00 187 275,513.96 TOTAL LONG TERM DEBT 0.00 0.00 10,569,231.60 0.00 1,625259.95 31,978.670.53 0.00 158.460.254.00 0.00 7,190,000.00 209,823,416.09 TOTAL LIABILITIES 60,370.677.26 305.249,652.60 0.00 67.624,388.22 52.094,306.00 0.00 528.65 0.00 486.339.552.73 EQUITY -FUND BALANCE 70 939 908.88 306,249,852.60 1 825 259.96 99 603 058.75 52 094,306.00 158 460,254.00 528.65 7 190 000.00 696162 968.82 0.00 TOTAL LIABILITY 8 EQUITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 CASH & INVESTMENT TOTAL 127.741.897.82 PREMIUM/DISCOUNT ON INVESTMENT (140,419.84) TOTAL 127.601 477'98 fl pf� i I (:;ii!? ,,it V 4 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Transmittal of Revenue and Expenditure Report dated September 30, 2003 RECOMMENDATION: Receive and File BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the September 30, 2003 Statement of Revenue and Expenditures for the City of La Quinta. Fspully sub 'tted dFalconk Finance Director Approved for submission by: Mark A. Weiss, Acting City Manager Attachments 1: Revenue and Expenditures, September 30, 2003 �ti ATTACHMENT CITY OF LA QUINTA REVENUES - ALL FUNDS 07/01/2003 - 9130/03 FUNDS BUDGET RECEIVED RECEIVED General $19,492,608.00 $3,566,168.27 18.30% Library 688,400.00 3,955.95 0.60% Gas Tax Revenue 553,700.00 180,044.35 32.50% Cmaq/lstea 0.00 0.00 0.00% Federal Assistance 165,000.00 0.00 0.00% Assessment District 2000-1 0.00 1,593.00 0.00% Slesf (Cops) Revenue 100,700.00 26.55 0.00% Local Law Enforcement 19,918.00 79.65 0.40% Lighting & Landscaping 854,600.00 0.00 0.00% Quimby 28,900.00 52,756.25 182.50% Crime Violent Task Force 0.00 0.00 0.00% Infrastructure 15,600.00 7,115.39 45.60% Village Parking 0.00 0.00 0.00% South Coast Air Quality 240,204.00 472.70 0.20% LQ Public Safety Officer 2,300.00 26.55 1.20% Interest Allocation 0.00 0.00 0.00% Capital Improvement 74,060,939.05 1,473,239.44 2.00% Lq Norte Capital Improvement 0.00 0.00 0.00% Urban Forestry 0.00 0.00 0.00% Equipment Replacement 376,477.00 327,554.59 87.00% Information Technology 227,600.00 379,830.80 166.90% Arts In Public Places 102,600.00 140,805.11 137.20% Transportation 602,300.00 874,388.90 145.20% Parks & Recreation 251,000.00 273,692.20 109.00% Civic Center 204,200.00 161,242.06 79.00% Library Development 112,500.00 128,798.60 114.50% Community Center 57,200.00 56,255.50 98.30% Street Facility 9,400.00 12,405.98 132.00% Park Facility 3,000.00 2,831.20 94.40% Fire Protection Facility 33,100.00 47,545.90 143.60% Library Development (County) Facility 204,100.00 716.85 0.40% La Quinta Financing Authority 690,330.00 0.07 0.00% RDA Project Area No. 1 56,032,087.00 26,920,654.98 48.00% RDA Project Area No. 2 63,092,267.00 152,244.11 0.20% Total $218 211 030.05 $34 764 444.95 15.90% 63 CITY OF LA QUINTA EXPENDITURES - ALL FUNDS 07/01/2003 - 9/30103 REMAINING FUNDS BUDGET EXPENDITURES ENCUMBERED BUDGET PERCENT General $22,214,563.06 $3,414,332.40 ($1,151.25) $18,801,381.91 15.4% Library 409,137.00 0.00 0.00 409,137.00 0.0% Gas Tax 758,906.00 138,424.97 0.00 620,481.03 18.2% Cmaq/Istea 595,235.00 0.00 0.00 595,235.00 0.0% Federal Assistance 157,505.00 0.00 0.00 157,505.00 0.0% Proposed Assessment District 142,507.21 0.00 0.00 142,507.21 0.0% Sled (Cops) Revenue 100,000.00 0.00 0.00 100,000.00 0.0% Local Law Enforcement 0.00 0.00 0.00 0.00 0.0% Violent Crime Task Force 0.00 528.05 0.00 (528.05) 0.0% Lighting & Landscaping 854,600.00 213,649.97 0.00 640,950.03 25.0% Quimby 186,583.00 22,142.66 0.00 164,440.34 11.9% Infrastructure 2,152,149.00 416,385.20 0.00 1,735,763.80 19.3% Village Parking (1,892.85) 0.00 0.00 (1,892.85) 0.0% South Coast Air Quality 231,231.00 5,603.82 0.00 225,627.18 2.4% Lq Public Safety Officer 2,000.00 0.00 0.00 2,000.00 0.0% Interest Allocation 0.00 0.00 0.00 0.00 0.0% Capital Improvement 74,050,939.04 1,473,239.44 3,295.00 72,574,404.60 2.0% Lq Norte Capital Improvement 0.00 0.00 0.00 0.00 0.0% Urban Forestry 1,100.00 0.00 0.00 1,100.00 0.0% Equipment Replacement 380,641.00 80,585.73 0.00 300,055.27 21.2% Arts In Public Places 479,793.28 2,200.00 0.00 477,593.28 0.5% Transportation 2,319,796.30 109,594.94 0.00 2,210,201.36 4.7% Parks & Recreation 618,563.85 85,292.93 0.00 533,270.92 13.8% Civic Center 531,969.14 83,277.89 0.00 448,691.25 15.7% Library Development 4,074,930.31 31,957.58 0.00 4,042,972.73 0.8% Community Center 0.00 0.00 0.00 0.00 0.0% Street Facility 0.00 0.00 0.00 0.00 0.0% Park Facility 0.00 0.00 0.00 0.00 0.0% Fire Protection 1,500,000.00 186,067.37 0.00 1,313,932.63 12.4% Library County DIF 400,000.00 0.00 0.00 400,000.00 0.0% Information Technology 694,781.00 164,044.01 0.00 530,736.99 23.6% La Quinta Financing Authority 558,723.58 0.00 0.00 558,723.58 0.0% RDA Project Area No. 1 88,487,999.91 9,028,377.29 0.00 79,459,622.62 10.2% RDA Project Area No. 2 60,644,259.85 844,317.56 0.00 59,799,942.29 1.4% Total 26 , .68 $16,300,021.81 1 $2,143.75 1 $246,243,855.126. 121 07/01/2003 - 9130103 CITY OF LA QUINTA GENERAL FUND REVENUES DETAIL TAXES: Property Tax No Low Property Tax Distribution Document Transfer Tax Sales Tax Transient Occupancy Tax Franchise Tax TOTAL TAXES LICENSE & PERMITS: FEES: Business License Animal License Building Permits Plumbing Permits Electrical Permits Mechanical Permits Misc. Permits TOTAL LICENSES & PERMITS Sale of Maps & Publications Community Services Fees Bldg & Safety Fees Community Development Fees Public Works Fees TOTAL FEES INTERGOVERNMENTAL Motor Vehicle In -Lieu Motor Vehicle Code Fines Parking Violations Misc. Fines AB939 County of Riverside Grant State of California Grant Fire servicesCredit CSA152 Assessment TOTAL INTERGOVERNMENTAL INTEREST MISCELLANEOUS Miscellaneous Revenue Litigation settlement Cash Over/(Short) TOTAL MISCELLANEOUS TRANSFER IN TOTAL GENERAL FUND REMAINING BUDGET RECEIVED BUDGET 573,300.00 6,652.07 566,647.93 808,100.00 2,641.13 805,458.87 487,300.00 115,059.40 372,240.60 4,200,000.00 934,935.76 3,265,064.24 4,055,300.00 204,308.79 3,850,991.21 597,600.00 116,540.51 481,059.49 10,721,600.00 1,380,137.66 9,341,462.34 180,700.00 38,326.90 142,373.10 17,500.00 3,230.00 14,270.00 412,500.00 442,341.80 (29,841.80) 90,800.00 79,849.80 10,950.20 69,000.00 80,204.89 (11,204.89) 37,500.00 49,232.20 (11,732.20) 49,500.00 12,632.00 36,868.00 857,500.00 705,817.59 151,682.41 4,950.00 431.02 4,518.98 190,998.00 49,319.64 141,678.36 401,300.00 273,976.67 127,323.33 222,400.00 88,861.49 133,538.51 584,375.00 224,310.76 360,064.24 1,404,023.00 636,899.58 767,123.42 1,475,900.00 196,075.57 1,279,824.43 70,700.00 16,177.90 54,522.10 54,400.00 11,133.00 43,267.00 15,000.00 4,263.18 10,736.82 145,000.00 31,561.08 113,438.92 0.00 0.00 0.00 0.00 - 3,749.45 (3,749.45) 2,857,400.00 0.00 2,857,400.00 150,000.00 175,046.04 (25,046.04) 4,768,400.00 438,006.22 4,330,393.78 1,468,800.00 403,221.79 1,065,578.21 3,000.00 2,085.67 914.33 0.00 0.00 0.00 0.00 (0.24) 0.24 3,000.00 269,285.00 2,085.43 0.00 914.57 269,285.00 19,492,608.00 3,566,168.27 15,926,439.73 3 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL LIBRARY: County of Riverside Interest TOTAL LIBRARY GAS TAX REVENUE: Section 2105 Section 2106 Section 2107 Section 2107.5 Traffic Congestion Relief Interest TOTAL GAS TAX CMAQ/ISTEA CMAQ/ISTEA Grant Interest TOTAL CMAQ/ISTEA FEDERAL ASSISTANCE REVENUE: CDBG Grant Interest TOTAL FEDERAL ASSISTANCE ASSESSMENT DISTRICT 2000-1 Interest Assessment Bond Proceeds Prepayments -sewer assessments Transfer in TOTAL ASSESSMENT DISTRICT SLESF (COPS) REVENUE: SLESF (Cops) Funding Interest TOTAL SLESF (COPS) LOCAL LAW ENFORCEMENT BLOCK GRANT REVENUE: LLEBG Funding Interest Transfer in TOTAL LLEBG LIGHTING & LANDSCAPING REVENUE: Assessment Developer Interest TOTAL LIGHTING & LANDSCAPING QUIMBY REVENUE: Quimby Fees Interest TOTAL QUIMBY CRIME VIOLENT TASK FORCE REVENUE: Member Contributions Grant revenue Asset Forfeiture Interest TOTAL CRIME VIOLENT TASK FORCE REMAINING BUDGET RECEIVED BUDGET 662,500.00 0.00 662,500.00 25,900.00 3,955.95 21,944.05 688,400.00 3,955.95 684,444.05 168,200.00 49,800.21 118,399.79 115,900.00 35,317.31 80,582.69 216,700.00 66,911.10 149,788.90 6,000.00 6,000.00 0.00 39,300.00 20,661.68 18,638.32 7,600.00 1,354.05 6,245.95 553,700.00 180,044.35 373,655.65 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 165,000.00 0.00 165,000.00 0.00 0.00 0.00 165,000.00 0.00 165,000.00 0.00 1,593.00 (1,593.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,593.00 (1,593.00) 100,000.00 0.00 100,000.00 700.00 26.55 673.45 100,700.00 26.55 100,673.45 19,218.00 0.00 19,218.00 700.00 79.65 620.35 0.00 0.00 0.00 19,918.00 79.65 19,838.35 854,600.00 0.00 854,600.00 0.00 0.00 0.00 0.00 0.00 0.00 854,600.00 0.00 854,600.00 25,000.00 51,296.00 (26,296.00) 3,900.00 11460.25 2 .75- 28,900.00 52,756.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) INFRASTRUCTURE REVENUE: Infrastructure Fee Interest Transfer in TOTAL INFRASTRUCTURE VILLAGE PARKING REVENUE: Interest TOTAL VILLAGE PARKING SOUTH COAST AIR QUALITY REVENUE: S.C.A.Q. Contribution MSRC Funding Street Sweeping Grant Interest TOTAL SCAQ LQ PUBLIC SAFETY OFFICER FUND Transfer In Interest TOTAL LQ PUBLIC SAFETY INTEREST ALLOCATION FUND: Pooled Cash Allocated Interest Transfer In TOTAL INTEREST ALLOCATION CAPITAL IMPROVEMENT FUND: CVAG CVWD County of Riverside Joint Powers Ins Authority City of Indio SB300 Funding RCTC SB821-Bicycle Path Grant State of California APP Contribution Developer Agreement Funding Litigation Settlements Transfers in From Other Funds TOTAL CIP REVENUE LQ NORTE CAPITAL IMPROVEMENT FUND: Prepayment Bond Proceeds Interest TOTAL LQ NORTE CIP URBAN FORESTRY Grant Revenue Interest TOTAL URBAN FORESTRY REMAINING BUDGET RECEIVED BUDGET 0.00 0.00 15,600.00 7,115.39 8,484.61 0.00 0.00 0.00 15,600.00 7,115.39 8,484.61 0.00 0.00 0.00 0.00 0.00 0.00 21,800.00 101.00 21,699.00 77,119.00 77,119.00 139,285.00 139,285.00 2,000.00 371.70 1,628.30 240,204.00 472.70 239,731.30 2,000.00 0.00 2,000.00 300.00 26.55 273.45 2,300.00 26.55 2,273.45 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,865,619.97 89,374.56 2,776,245.41 927,462.40 0.00 927,462.40 0.00 0.00 0.00 0.00 0.00 0•00 0.00 0.00 0.00 (0.26) 0.00 (0.26) 100,000.00 0.00 100,000.00 108,240.00 0.00 108,240.00 208,095.00 8,095.00 200,000.00 0.00 0.00 0.00 2,000.00 0.00 2,000.00 153,000.00 30,000.00 123,000.00 69,686,521.94 1,345,769.88 68,340,752.06 74,050,939.05 1,473,239.44 72,577,699.61 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 e-1 5 CITY OF LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) EQUIPMENT REPLACEMENT FUND: Equipment Charges Capital Contribution Sale of Fixed Asset Interest Transfers In TOTAL EQUIPMENT REPLACEMENT INFORMATION TECHNOLOGY FUND: Charges for services Capital Contribution Sale of Fixed Asset Interest Transfers In TOTAL INFORMATION TECHNOLOGY ARTS IN PUBLIC PLACES REVENUE: Arts in Public Places Arts in Public Places Credits Applied Interest TOTAL ARTS IN PUBLIC PLACES TRANSPORTATION Developer fees Interest Transfer in TOTAL TRANSPORTATION PARKS & RECREATION CIVIC CENTER J Developer fees Interest Transfer in TOTAL PARKS & RECREATION Developer fees Interest Transfer in TOTAL CIVIC CENTER REMAINING BUDGET RECEIVED BUDGET 317,677.00 317,678.00 (1.00) 0.00 0.00 0.00 0.00 0.00 0.00 58,800.00 9,876.59 48,923.41 0.00 0.00 0.00 376,477.00 327,554.59 48,922.41 216,200.00 377,282.00 (161,082.00) 0.00 0.00 0.00 0.00 0.00 0.00 11,400.00 2,548.80 8,851.20 0.00 0.00 0.00 227,600.00 379,830.80 (152,230.80) 97,500.00 138,335.96 (40,835.96) 0.00 0.00 0.00 5,100.00 2,469.15 2,630.85 102,600.00 140,805.11 (38,205.11) 549,000.00 857,874.82 (308,874.82) 53,300.00 16,514.08 36,785.92 0.00 0.00 0.00 602,300.00 874,388.90 (272,088.90) 251,000.00 270,400.00 (19,400.00) 0.00 3,292.20 (3,292.20) 0.00 0.00 0.00 251,000.00 273,692.20 (22,692.20) 183,000.00 154,631.12 28,368.88 21,200.00 6,610.94 14,589.06 0.00 0.00 0.00 204,200.00 161,242.06 42,957.94 613 r,� CITY of LA QUINTA ALL OTHER FUNDS REVENUE DETAIL (continued) LIBRARY DEVELOPMENT Developer fees Interest Transfer in TOTAL LIBRARY DEVELOPMENT COMMUNITY CENTER Developer fees Interest TOTAL COMMUNITY CENTER STREET FACILITY Developer fees Interest TOTAL STREET FACILITY PARK FACILITY Developer fees Interest TOTAL PARK FACILITY FIRE PROTECTION FACILITY Developer fees Interest TOTAL FIRE PROTECTION FACILITY LIBRARY DEVELOPMENT (COUNTY) FACILITY Developer fees Interest TOTAL LIBRARY DEV (COUNTY) FACILITY REMAINING BUDGET RECEIVED BUDGET 112,500.00 125,294.00 (12,794.00) 0.00 3,504.60 (3,504.60) 0.00 0.00 0.00 112,500.00 128,798.60 (16,298.60) 48,500.00 54,397.00 (5,897.00) 8,700.00 1,858.50 6,841.50 57,200.00 56,255.50 944.50 7,500.00 11,981.18 (4,481.18) 1,900.00 424.80 1,475.20 9,400.00 12,405.98 (3,005.98) 2,500.00 2,725.00 (225.00) 500.00 106.20 393.80 3,000.00 2,831.20 168.80 32,100.00 47,333.50 (15,233.50) 1,000.00 212.40 787.60 33,100.00 47,545.90 (14,445.90) 200,000.00 0.00 200,000.00 4,100.00 716.85 3,383.15 204,100.00 716.85 203,383.15 07/01/2003 - 9130/03 GENERAL FUND EXPENDITURE SUMMARY BY DEPARTMENT REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET GENERAL GOVERNMENT: LEGISLATIVE 677,100.00 154,232.76 0.00 522,867.24 CITY MANAGER'S OFFICE 778,533.00 162,223.70 4,848.75 611,460.55 ECONOMIC DEVELOPMENT 821,350.00 203,996.62 0.00 617,353.38 PERSONNEL/RISK MGT 758,502.00 437,180.90 0.00 321,321.10 TOTAL GENERAL GOVERNMENT 3,035,485.00 957,633.98 4,848.75 2,073,002.27 FINANCE FISCAL SERVICES 696,564.00 149,020.91 0.00 647,543.09 CENTRAL SERVICES 726,562.00 261,940.44 0.00 464,621.56 TOTAL FINANCE 1,423,126.00 410,961.35 0.00 1,012,164.65 CITY CLERK 469,363.00 107,272.31 0.00 362,090.69 COMMUNITY SERVICES SENIOR CENTER 328,635.00 56,395.63 0.00 272,239.37 PARKS S RECREATION ADMINISTRATION 708,646.00 116,072.84 0.00 592,573.16 PARKS & RECREATION PROGRAMS 100,048.00 24,524.72 0.00 75,523.28 TOTAL COMMUNITY SERVICES 1,137,329.00 196,993.19 0.00 940,335.81 POLICE: POLICE SERVICES 5,231,000.00 316,887.97 0.00 4,914,112.03 TOTAL POLICE 5,231,000.00 316,887.97 0.00 4,914,112.03 BUILDING 8 SAFETY: BUILDING& SAFETY -ADMIN 231,925.00 48,779.17 0.00 183,145.83 CODE COMPLIANCE 655,449.00 138,828.14 0.00 516,620.86 ANIMAL CONTROL 229,922.00 54,391.93 0.00 175,530.07 BUILDING 711,239.00 197,126.98 0.00 514,112.02 EMERGENCY SERVICES 48,945.00 23,635.06 0.00 25,309.94 FIRE 2,903,902.00 857.25 0.00 2,903,044.75 CIVIC CENTER BUILDING -OPERATIONS 1,044,765.00 169,769.23 0.00 874,995.77 TOTAL BUILDING & SAFETY 5,826,147.00 633,387.76 0.00 5,192,759.24 COMMUNITY DEVELOPMENT: COMMUNITY DEVELOPMENT - ADMIN 822,252.00 389,527.12 0.00 432,724.88 CURRENT PLANNING 711,429.00 103,358.86 0.00 608,070.14 TOTAL COMMUNITY DEVELOPMENT 1,533,681.00 492,885.98 0.00 1,040,795.02 PUBLIC WORKS: PUBLIC WORKS ADMINISTRATION 259,055.00 56,745.51 0.00 202,309.49 DEVELOPMENT $ TRAFFIC 990,025.00 245,656.16 0.00 744,368.84 MAINT/OPERATIONS - STREETS 2,238,952.00 266,736.52 0.00 1,972,215.48 MAINT/OPERATIONS - LTGA.ANDSCAPING 1,967,542.00 352,800.18 (6,000.00) 1,620,741.82 CONSTRUCTION MANAGEMENT 570,171.00 155,427.87 414,743.13 TOTAL PUBLIC WORKS 6,025,745.00 1,077,366.24 (6,000.00) 4,954,378.76 TRANSFERS OUT 1,327,715.60 1,732.82 0.00 1,325,982.78 GENERAL FUND REIMBURSEMENTS (3,795,028.54) (780,789.20) 0.00 (3,014,239.34) NET GENERAL FUND EXPENDITURES 22,214,563.06 3,414,332.40 (1,151.25) 18,801,381.91 CITY OF LA QUINTA 07/01/2003 - 9/30103 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET LIBRARY FUND PROJECT EXPENDITURES 0.00 0.00 0.00 0.00 TRANSFER OUT 409,137.00 0.00 0.00 409,137.00 TOTAL LIBRARY FUND 409,137.00 0.00 0.00 409,137.00 GAS TAX REIMBURSE GENERAL FUND 553,700.00 138,424.97 0.00 415,275.03 TRANSFER OUT 205,206.00 0.00 0.00 205,206.00 TOTAL GAS TAX FUND 768,96FW 138,424.97 QUIMBY FUND: TRANSFER OUT TOTAL QUIMBY FUND 186,583.00 22,142.66 0.00 164,440.34 FEDERAL ASSISTANCE FUND: TRANSFER OUT TOTAL FEDERAL ASSISTANCE FUND 157,505.00 0.00 0.00 157,505.00 SOUTH COAST AIR QUALITY FUND PROJECT EXPENDITURES 14,827.00 5,603.82 0.00 9,223.18 TRANSFER OUT 216,404.00 0.00 0.00 216,404.00 TOTAL SOUTH COAST AIR QUALITY 231,231.00 5,603.82 0.00 225,627.-lW-- CMAQASTEA TRANSFER OUT TOTAL CMAQIISTEA FUND 595,235.00 0.00 0.00 595,235.00 VILLAGE PARKING TRANSFER OUT TOTAL VILLAGE PARKING FUND (1,892.85) 0.00 0.00 (1,892,85) LA QUINTA PUBLIC SAFETY CONTRIBUTIONS TOTAL LA QUINTA PUBLIC SAFETY 2,000.00 0.00 0.00 2,000.00 LLEBG FUND TRANSFER OUT TOTAL LLEBG FUND 0.00 0.00 0.00 0.00 VIOLENT CRIME TASK FORCE PROJECT EXPENDITURES 0.00 528.05 0.00 (528.05) TOTAL VIOLENT CRIME TASK FORCE 0.00 528.06 528.05) SLESF (COPS) TRANSFER OUT TOTAL SLESF (COPS) FUND 100,000.00 0.00 0.00 100,000.00 LIGHTING & LANDSCAPING ASSESSMENT DIST: REIMBURSE GENERAL FUND 854,600.00 213,649.97 0.00 640,950.03 TRANSFER OUT 0.00 0.00 0.00 TOTAL LTG/LANDSCAPING FUND 864,9W.W 213,649.97 INFRASTRUCTURE FUND CONSTRUCTION 0.00 0.00 0.00 0.00 REIMBURSE GENERAL FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 2,152,149.00 416,385.20 0.00 1,735,763.80 TOTAL INFRASTRUCTURE 2,152,149.00 1 0.00 1,735,763.80 ASSESSMENT DISTRICT 2000-1 COSTS OF ISSUANCE 0.00 0.00 0.00 0.00 TRANSFER TO AGENCY FUND 0.00 0.00 0.00 0.00 TRANSFER OUT 142,507.21 0.00 0.00 142,507.21 TOTAL AD 2000-1 142,507.21 0.00 0.00 142,507.21 0 CITY OF LA QUINTA 07/01/2003 - 9/30103 OTHER CITY FUNDS REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET TRANSPORTATION PROGRAM COSTS 63,050.06 63,050.06 0.00 0.00 TRANSFER OUT 2,256,746.24 46,544.88 0.00 2,210,201.36 TOTAL TRANSPORTATION 109,594.94 2,210,201.36 PARKS & RECREATION INTEREST ON ADVANCE 0.00 20,256.00 0.00 (20,256.00) TRANSFER OUT 618,563.85 65,036.93 0.00 553,526.92 TOTAL PARKS a RECREATION 618,563.85 CIVIC CENTER 0.00 0.00 0.00 PROGRAM COSTS REIMBURSE GENERAL FUND 204,251.00 51,062.72 0.00 153,188.28 TRANSFER OUT 327,718.14 32,215.17 0.00 295,502.97 TOTAL CIVIC CENTER 631,969.14 83,277.89 0.00 448,691.25 LIBRARY DEVELOPMENT PROGRAM COSTS 0.00 0.00 0.00 TRANSFER OUT 4,074,930.31 31,957.58 0.00 4,042,972.73 TOTAL LIBRARY DEVELOPMENT 4,074,930.31 31,957.58 0.00,9 COMMUNITY CENTER 0.00 0.00 0.00 0.00 PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT TOTAL COMMUNITY CENTER 0.00 0.00 STREET FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL STREET FACILITY 0.00 0.00 0.00 0.00 PARK FACILITY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL PARK FACILITY 0.00 0.00 0.00 0.00 FIRE PROTECTION PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 1,500,000.00 186,067.37 0.00 1,313,932.63 TOTAL FIRE PROTECTION DIF 1,600,000.00 11,313,932.63 LIBRARY COUNTY PROGRAM COSTS 0.00 0.00 0.00 0.00 TRANSFER OUT 400,000.00 0.00 0.00 400,000.00 TOTAL LIBRARY COUNTY DIF 400,000.00 CAPITAL IMPROVEMENT FUND PROJECT EXPENDITURES 73,282,761.50 1,449,228.93 3,295.00 71,830,237.57 PROJECT REIMBURSEMENTS TO GEN FUND 768,177.54 24,010.51 0.00 744,167.03 TOTAL CAPITAL IMPROVEMENT 1,473,239.44 3,295.00 72,574,404. ART IN PUBLIC PLACES FUND MAINTENANCE EXPENSES-APP 3,500.00 0.00 0.00 3,500.00 OPERATING EXPENSES-APP 1,800.00 0.00 0.00 1,800.00 ART PURCHASES 325,240.00 0.00 0.00 325,240.00 TRANSFER OUT 149,253.28 2,200.00 0.00 147,053.28 TOTAL ART IN PUBLIC PLACES 479,793.28 .0 4 ,5 LQ NORTE (97-1) CIP FUND PROJECT EXPENSES 0.00 0.00 0.00 0.00 TRANSFER OUT 0.00 0.00 0.00 0.00 TOTAL LQ NORTE (97-1) CIP FUND .00 0.00 0.00 URBAN FORESTRY GRANT TRANSFER OUT TOTAL URBAN FORESTRY GRANT 1,100.00 0.00 0.00 1,100.00 10 CITY OF LA QUINTA OTHER CITY FUNDS EXPENDITURE SUMMARY VILLAGE PARKING TRANSFER OUT REMAINING BUDGET EXPENDITURES ENCUMBERED BUDGET (1,892.85) 0.00 0.00 (1,892.85) INFORMATION TECHNOLOGY FUND OPERATING EXPENSES 694,781.00 164,044.01 0.00 530,736.99 TOTAL INFORMATION TECHNOLOGY FUND 694,781.00 164,044.01 0.00 530,736.99 EQUIPMENT REPLACEMENT FUND OPERATING EXPENSES 380,641.00 80,585.73 0.00 300,055.27 TOTAL EQUIPMENT REPLACEMENT FUND 380,641.00 •7 11 ceit!t 4 44P COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Adoption of a Resolution Granting Conditional Approval of a Final Map and Subdivision Improvement Agreement for Tract No. 31349, Mountain View Country Club, Toll CA V, L.P. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement (SIA) for Tract No. 31349, Mountain View Country Club, Toll CA V, L.P. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Tract No. 31349 is generally located east of Jefferson Street and north of Avenue 52 (Attachment 1). This residential subdivision will consist of 198 single-family lots on approximately 69 acres (Attachment 2). On August 19, 2003, the City Council approved Resolution 2003-080 for Tentative Tract No. 31349. The developer has requested the City Council's conditional approval of the Final Map which will allow 30 days for completion of its processing. To date, the SIA (Attachment 3) has been executed by the developer but the associated securities have not yet been received. The Final Map is technically complete and is being routed for signatures. The developer expects to have the associated securities and all signatures in place within the time allowed for this conditional approval. S-\ritvMnr\STAFF REPORTS ONI Y\r 2.rinr. As a result, City staff has prepared a Resolution which provides for conditional approval of the Final Map and SIA. The approval is contingent upon receipt within 30 days (December 18, 2003), of a technically correct Final Map, suitable for recording by the County Recorder, with all required signatures (except the City Clerk) and associated securities. Once these items are received, the City Clerk will affix the City Seal to the Final Map and offer the Final Map for recording by the County Recorder. If any of the required items are not received by City staff within the specified time frame, the Final Map will be considered disapproved and will be rescheduled for City Council consideration only after all required items have been received. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 31349, Mountain View Country Club, Toll CA V, L.P.; or 2. Do not adopt a Resolution of the City Council granting conditional approval of a Final Map and Subdivision Improvement Agreement for Tract No. 31349, Mountain View Country Club, Toll CA V, L.P.; or 3. Provide staff with alternative direction. Respectfully submitted, 01 T mothJR. ass P. E. ublic irec r/ City Engineer Approved for submission by: U Y` Mark Weiss, Acting City Manager Attachments: 1. Vicinity Map 2. Tract Map 3. Subdivision Improvement Agreement S:\CitvMgr\STAFF REPORTS ONLY\C 2.doc 2 RESOLUTION NO. 2003-(Clerk's Office will enter) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING CONDITIONAL FINAL MAP APPROVAL OF TRACT NO. 31349, MOUNTAIN VIEW COUNTRY CLUB, TOLL V CA, L.P., AND AUTHORIZING A TIME EXTENSION FOR SATISFACTORY COMPLETION OF THE CONDITIONAL REQUIREMENTS TO VALIDATE THE APPROVAL WHEREAS, the City Council conducts only two regular meetings per month and the time interval between these meetings occasionally creates an undue hardship for business enterprises and individuals seeking approval of subdivision maps; and WHEREAS, the City Council, as a matter of policy, allows a subdivider to have City staff present the map for approval consideration when the requisite items necessary for final map approval are nearly, but not completely, finished thus yielding to the subdivider additional production time for preparation of those items; and WHEREAS, the subdivider has demonstrated to City staff and the City Council that it has made sufficient progress with items required for final map approval, and it is reasonable to expept the subdivider to satisfactorily complete the items, including City staff review time, within thirty (30) days without adversely impacting other ongoing work commitments of City staff; and WHEREAS, Section 66458(b) of the Subdivision Map Act grants the City Council broad authority to authorize time extensions regarding final map approval, or disapproval, upon receiving it for consideration; and WHEREAS, the City Council relies on professional City staff to review all required items for conformance with relevant requirements, and it is therefore appropriate for the City Council to approve the final map subject to review and confirmation of the required items by professional City staff, within a reasonable period of time as specified by the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: Section 1. The final map for Tract Map 31349 is conditionally approved provided the subdivider submits all required items on or before December 18, 2003. 3 Resolution No. 2003- Tract Map No. 31349, Mountain View Country Club Adopted: November 18, 2003 Page 2 Section 2. The City Council's approval of the final map shall not be considered valid until the City Engineer has signed the map indicating that it conforms to the tentative tract map, the Subdivision Map Act and all ordinances of the City. Section 3. The City Engineer shall withhold his signature from the map until the subdivider has completed the following requirements to the City Engineer's satisfaction. A. Place appropriate securities in accordance with the approved Subdivision Improvement Agreement. B. Finalize the final Tract Map and obtain all necessary signatures. Section 4. The City Clerk shall withhold affixing the City Seal to the map title page, along with her attesting signature, until the City Engineer has signed the map. Section 5. The time extension for satisfying the requirements of the conditional approval for this final map shall expire when City offices close for regular business on December 18, 2003. If the subdivider has not satisfied the requirements in Section 3, herein, by the expiration deadline, the final map shall be considered disapproved. Disapproval does not deny any rights the subdivider may have under the Map Act to resubmit the final map for approval, or disapproval PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote, to wit: AYES:Council Members (Clerk's Office will enter) NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California n Resolution No. 2003- Parcel Map No. 31349, Mountain View Country Club Adopted: November 18, 2003 Page 3 ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 5 7r3 tti\1 iil� �' . ■ d 6 Y 1 - 4T ^r'= +:.n7 � 11111111l1111111►� `� ��Itllfl = � i INDIO 00000000000) o 40 1 ��� �Illlllflfl� �_ s _ 11 a f♦� I��I���I CITY OF •�i - y .. _ tlti I, - il// t� FWI 11►� _ a 11 r Oo 9� I M H I M % %k 1 1 8 * � 1!!1 1i1114 4ll 11 4.1 /1'"1Y iSi Fi 11 11 IN" � 4 r � - --1 a � ATTACHMENT 2 M w car aF u auras m mr aF mum s aF awma► TRACT NO 9 31349 ML9NL; A SLNM>w�0F1 CF L M 171L M, Ilk AND 10 CF W9F NQ SOm7. AS PNDOFE>m N M M. PAM • IIMIOLION L. 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M M W W MW NL 37. M �N a 3. a "am 21L Na UL of w% N Im mw w IMmm 1pNE of a wm M COMM OAK m am ML OOIMCN Lama \ \ w slat NL 7 / \ \ ^ 33 / �► \ �� gyp. : ? =ACT M W W / i i rra au/trs+ / oy No 32 /4 sass Na 7 / !► b / 4 / a \ 6 , Z �O•N � 4�„ 42 68 � . I .SCALE 1'-40' ' I 43 3 s 67 I t0I I �I� TRACT No. 30W rrs. 324" NI 44 Ito II 66 N rt 4rW E tsaap I i 45 65 I • N W47VE 1'MMW I s I 46 64 I I I ( 47 N W4PSi ISMI I I +.� lar 48 s s� Na, • I I !EE s�st Na • a e 0 10 N a / 40 ow Na 7 41 39 TRACT Nor sow no o�sool 0E't.i� 0 nsom o�om ono© na selm© oFaE-"sXAsMM TRACT m sow no wsa� M- manta A *M roar araeR roN `tm m- tarraeR To c�IRA roN oottttta uaat Ato rarortatt Nwnrs Ato To TK w w u am rott rtner All voter rF terra: No aaRRrx morns. [a- martins A moo roar UMM rot P" mm mamas oetare To W OF LA Guar M- s sank ° WBW ®- ^FORoo�nc MPOWIL m- otter aT MAW To VX& ra W NOS trues No �arootoot nrrora MD ToTKOfrFIAOMM a me eRier w star woo .etoeryWMEMMOUL n7, ILL M- a taco root aNaea moat o K t � A m WE an OF u WC ND. MR. ton ss sat : � ss�ars S! w us W ar IA GM MW W MM= UK W a NMM SOFT • OF M srsa TRACT NO * 31349 A 5000 W LM 17% M, lit NO iM a WAr N4 3=, M �" M 3K Mai • NOW Off, 81MAW L a WIL N 1t MW of NhONNN~ M a MPMK MM COMA110 AM no NNM X DOW LSAMa m • am NL N w jug lamw ar I 47 I '■"U �. U&a� I I � .v no I I 48 I I I No 62 I I 49 I r I 61 50 I i I 60 11 K 51 I 10' 59 I . I I 52 I j I L.41.W w1.w r s u; i N� � ��" 57 no fit\ �r Awl l� �j$ TiI A US FM EN�6R !OR IN ®10 : ;s mum 56 °° ss [�I- a,o c>reu. roa oaeeac 1011E qn a u awle►lelt ee>wse „o see a �aMa we etteaOe.Y wear& b M- eRldes A *00100f VMW M Kwc Lufflp MWLAG (.� a 1RAW M 30M IM v � K s10 NUM p111Y1� Gse!!R W." _1 s $ M-� !OR seOC NO R�1/1e110Rf. I I NMO NO � � iMIM a 21 0 0 W COY OF IA O1M06 OO W OF WMM l W OIIIlOIrN ow 10 OF 10 lliEEl! TRACT NO. 31349 M1NI0 A >1MMIM� Ol IOIM 17M AI. M MO /N OF WO M q N' & K �" M Mlb • IM MI 3% WWWAL OF W% N ME COI W OF M MM L OF GUM& IMs O 1M10 mc 3m aw VL Oa0C11 LSAM maw Iron. 11 1 '' '� maw m 11 MAC1 UM 3O3V 82 146 It0 81 147 0000 n [G'�� ©�.m© ©�.mo om® ©moo om® ® KE z= MITJ Mom '., 80 149 78 / 180 77 / SCAM 1••4a / 151 76 152 75 �► / 153 w� awl-" 74 No / / 154 mAcr No. aOM / wu asuvr 73 / no 18s 72 / 156 >,0 71 4 too / 157 m w""'"waoN"'o omoam m .��w. �AIp/EANOICML � N NO ONO J 10WOfvuGMM�plllt a4r r w my eM1o� ff >IeMaE m aelaorx / M %Be= 70 - 5 � ,, w1 S8 ®— �'ONic uM MW o M % iE� M— N0101OB A MM O10U01E � J W1� FirmIn 001l311C J J J \4ti N N 1741WE 10.01 a f`�, ♦? 1 N 0v E 3D00o' N 2 t \ Imo` MMt / / D► wal— " MIM no I No N wE Of of IA aM M W W M M MMgE W all MM 'III 11 w m MNM:1M TRACT NO. 31349 M A aMIIM Q IOM /7Iw, W W NM) W W WW N% 31W, K MDOMMD MI MMOK 3K • >tMIOINN M% MIMMAL a WIL M wE MW a IMnMM■ L ! a a l MOL roM ooiMawa soov QW VL 00 o LfAM ME MlMM:T M 12 136 SW NL 12 UOT 92 j ,>� sr N 137 I� M � ( Y. 138 91 �-1 32 139 131 i ILW l 130 I 1 � MOW NL 12 I jam_ = 41 12 29 oo' ' ME MNMQ Na 1 89 41 128 N EWE Isom i \ R 24 '�— ° L" f 127 as f 2 1 LOT Y N fls 1/'�' w N E 1N.7{' 8 ai 1b ifl b' f!s' I b v AG N !?00'OQ E 14.74' QQ i g � � z /� M LA/I W SZ1A0' _ � ( f �10S.4e' �(.�` /M,�l � NCANUM w ��j6e�4{E1 f f g MONII_JQw �C --- --- -- b --- — — — — 86 N f1R15'Z� w� ' wa-M �Ix 1fA' 1�A' ��N Ir ? w 3' %126 125 124 '" 123 122 121 0 _ 85 I J__ eo+r�rw N f121Ti 9.41' It 1r 1aa1r 84 I I N �1zurw 83 1 145 82 1-� as am Na to / slat Na to 'a 147 80 / / 148 / 79 149 m aw Na 10 a a 0 B0 180 N +4z7'a1�ie' K SCAE 1'-W M,�M1�M1� nK' rJMOM� o�s�Mo nt�iMOE_._7 oisosv mFA'I—t�dMOMf U19= mD © El MO MD mK—t-W- KIMWEM El MO m rsi MO M© mMIIsiiM00 I A= Na sOW ma 324" wo o�M m- Mf101� � taoo faff� �1r � `� wlwofoff�elaflcG°�� 10 m- fofnafafr TO CVJM)6 M 1fofNmlc nmfaf mo � l m m ao 10 uE Of of LA aafo►,mf Mo1lat M � W lmw z m � %goaa ®- Moms A WW FW � f+1ot fl ■ uw � MoaoMD to anaIAMM [�- A Klofio fWAM,oE fallefefr �1110" No noffeac : ser:IMII MrMroM�M NMMN NM1 MNM Q MaMMM no -90 0�10� ono© no= Na sofa m wo N sa�E ,•� N IN ON v IA WANK MMY v ■WM S M ai/ SST 1! M 1i � TRACT NO. 31349 M1N A �v m in M, is m tK w wl a m a 11 Is I■omov M goat m lIIMd s wSIIaI A Baum v wm N ws mm w IM w v almm m �Sm M M w. oOmCM LRAM a 100 101 IR= Na SOW ML amim so 96 102 103 !6 bl / 133 I � 104 134 , 135 \ \ ' 105 63 I II--�® 136 ( I 137 � \� 92 re I �\ �d 138 132 61 I 139 131 m lour 90 M I 1130 140 N 3 4 \ seTM» ( 1 1141 141 I \ 126 WoK ww■a.1 \ Im nr _ Jl R49 PI` — 1CwsaXauo��Irlesi— ewae>z a a�eaE ■■esa�MIS aw � w M—Aw 4eao (¢ �eoss A ur ioor sr■r !aR I �' =fir Ygp�prE I" Mal ON a u GM1 !!� Mu�►1MM� �� w�i Iti — — — — — — — — — le se■I ,eee� 1 �— b so = aQ st axro�s I ,.r „r mmm 126 125 124 123 122 121 120 91 TRACT NO. 31349 •"amANamww%NmCOIwwmmm�aaw=@L m GMWAM a& m ow W. OOOpI UAW 101 raea� rrs�aioN enact: 102 �\ � `. `. (1}- westt tN aura wit taotoac ft twat No swwea �wors No �`.` `.` � 1NE cry a u aurrt► wtt moor � A10 slat aF a�rrcE Ato aietosrar reran. mo u sOD�tr 103 atr W LA6M A r0M1E aw0ME 61NilNf SCALE 1'-40' ereetr 10 CVO wR Oaa11C Man No Ms a► raaMr � � MACY no. 3OW 10S w. uutM+no Xj 106 137 107 �►t 4' 108 138 � � "s \1%, 109 139 N\ 110 140 141 � 111 128 142 \ ti 127 143 .� IOTA LOTS LL e, w $ — — — — — — — — — — — — — — -------- �y I U 00 N 521A047100'UNUM 'WAY I /—..k - Y AL N 00'00wrE MAW r� ` /41 r a� Mir L ,ill6 f 122 121 120 119 118 117 116 w L." 74 112 tiop od 04W 113 N ee�ri� w IN 114 115 M= na 30M MA 82wo-O wo 1 no 0 to 0 « 80 120 v� le qp- \ f \ Ini m VAj� � all sit I i • Is $ IOW Y I 914 an I a� � / / / '►a 96 93 c.v « W an W LA aura► MW Or WMML � of ate MM ow Is w Is se ra TRACT NO o 31349 O A �OK of UM II^ In, m m W of wa lm s I m �0� M ROOK m s iMT�NNI 2% Iminx waft M m a> w w mwm s W oNsmlrw► 10� OOMLwN m aNM fa 001sp1 L SA U 8 ow m is` • TRACT "M Dow NO � C 173 / K 172 SCALE I'-4W 171 170 / TRACT HM ,Wd1 ``,A1%.��' a,. Ma 3" f �¢ Ito 168 167 ` //• \ // �i / IPAR 2 lool .�. '' �' � / • � / / �' � Cis / PAR I 165 164 MRCL MAP In MW PA& m » 163 .� / / / [D- sic wu" r1°00 MW o Diu I / ,i•• / / MMyll �aaoM oRR�cG MTNQQ i / Co- MwCga A taco loon E M6R M �'re► / / MY L LA a 11M� MOH 10 A � OIMW fIRBMR MR T / / M lRTwl IR�L I WIR 11� 10t OppM / MAR 1 Nmow Oaa N� 2 m PAR Z 94 N IM ON W 1A MOON OOI W W MWAIM l W CNMM am 1i w to LEER TRACT NO. 31349 ® A l� W wm 17% In, m m /N W 7MW M nwo K �M N M ail► m O�am m am It OaOpi LS A U mow in 17 nwcr Na 3OW . � 182 wo 181 "ary'�o 180 SCALE 1"-4(r 179 178 / nucr Na 303V 177 fro 176 / 174 / 00, 173 � � / / / . t� OII■i�i a oo,/ a m = Ulm R io lop ®- � 10 cMAL RM � M R Mo � NNrae m %son • / / ®- � A IM Ewa wEnoit mm VON Memos omicom 10 / / m Mi slats 116a�o1 olwMpE EN1emrt ��`" '�► / / / / ® isWIN P� oaeswe 40 0 0 4o eo in / ha MkWffl o\313Wl ago Z N IM MY OF LA GM CUM OF MWMF* AOIIE W GUN M ow /7 M u sis1A TRACT NO. 31349 AA1Nl A NN Q WM 17M, Me Al MG 1M W MW NM 31W* M N MOt M !MQ • �UM >AL Ndloff, or M% N IM MW W AIAI>, A Q all=& m 0�M& M am M AAIOQI LRAM W OM NQ to , 191 TRACT Na 303V MA 324f" 10 190 / 9 ISO 188 IV / SCALE r-40' / 186 / 185 MA Ito 184182 183 tot TRACT Na =6 Us. Rw s / 44 / ooeor rMM ow mr. / m- uwRea 10 avwA is oatenc rWR M � l m ao / m" 180 / / / / Pua'�10ic UMff 0°�o�roM " om"B1Biaiwo0110 � / / an W u am u " K s�aNRoaoa�i oME MRr / ®- usew io LUA RJR ooR�soc / •�( / • / raw RRMi / is 179 .s �► / 0 ao o a so in / w am NL 1s L-�� �s 9u N 1K COY OF LA aW06 OWN OF N WAX 1011E W GUO M ow ti or ti ON TRACT NOo 31349 OMs A �� W Loll 1706 Me tit M /M O►11 a NM 1047. M �0 N OOOK 301. M� i mom 20. NQUOL Or um N Im O01 w Q Momro lost M OAI WK qna � TRACT = SOW / + ------------------------���------------------�j! Low 1 PAT O VL T=NU — i N W41NM E 1041"'T- w/ N alsww 10Aa A-2 anl' 19S L-1°' na na A.Wvv i Ps � MAC NM SOW MA.ifl" ---------------------�- e NIO N W41W E t s i 197 -' oil YrA i TRACT NO. 3OW MA. 324" NIO 192 191 / / / / / / / 190 ,r 189 / M / 1 / \V SCALE ,•tea T 194 //. � 11 / 46 \ / v 193 / If I ! ` TRACT NO. W4 ^• / MA. NUlA�7 A *A Poor fleeeR IOR FAL C van 10 / / OIBML ee�aat Oe�1CG (13- 10 cxvA m OOlOOC 10�EarwLAQmm a� livan a News No seRarr ®- � A ISM Poor � PO ON a 4 Meooes >n / m- NRioao A n WA%K oPreetr ,a� / � aloiw Nelal. IM n� MRoaen�c = � t m aP o 00 1ao N01s Ne Nr of 16r11111 1 W4VWE PAD aw 91 _ NN'1,fE I V" 195 Q v1 e► CITY OF LA QUINTA A17AC H M E NT 3 SUBDIVISION IMPROVEMENT AGREEMENT TRACT MAP NO. 31349 ON -SITE IMPROVEMENTS THIS SUBDIVISION IMPROVEMENT AGREEMENT (the "Agreement") is made and entered into this day of by. and between Toll CA V, L.P., a California Limited Partnership hereinafter referred to as "Subdivider," and the City of La Quinta, a municipal corporation of the State of California, hereinafter referred to as "City." RECITALS: A. Subdivider has prepared and filed a final map or Tract map (the'.Map") of a unit of land in the City of La Quinta, County of Riverside, which unit of land is known as Tract No. 31349 (the "Tract") pursuant to the provisions of Section 66410, et sec. of the California Government Code (the "Subdivision Map Act"). B. Prior to approval of the Map, Subdivider is required to install or agree to install certain public and private improvements (the "Improvements"). C. The Improvements have not been installed and accepted at this time. D. It is therefore necessary that Subdivider and City enter into an agreement for the installation of the Improvements as provided in Section 66462 of the Subdivision Map Act. NOW, THEREFORE, it is agreed by and between the parties hereto as follows: 1. Improvement Plans. Prior to submittal of the Map for approval by the City Council, Subdivider shall furnish original improvement plans meeting the requirements of the City Engineer. 2. Improvements. Subdivider shall construct the public and private street, drainage, utility, landscaping, and other improvements required to be constructed or agreed to be constructed under this Agreement as listed in Exhibit "A", and shall bear the full cost thereof. The methods, standards, specifications, sequence, and scheduling of construction shall be as approved by the City Engineer. 3. Improvement Security. A. One class of security to be provided by Subdivider, hereinafter referred to as "performance security," shall assure the faithful performance of this Agreement including construction of the Improvements, payment of Subdivider's fair share of Improvements which have been or.will be constructed by others ("Participatory Improvements"), and payment of plan check and permit fees. A second class of security to be provided by Subdivider, hereinafter referred to as "payment security," shall assure the payment of the cost of labor, equipment and materials supplied to construct the Improvements. A third class of security to be provided by Subdivider, hereinafter referred to as "warranty security," shall serve as a guarantee and warranty of the Improvements for a period of one year following the completion and acceptance of the Improvements. * Subdivider shall furnish performance and payment security prior to and as a condition of City Council approval of the Map. Subdivider shall provide warranty security after Improvements are complete and accepted by the City Council and prior to or concurrently with the final release of performance security. Warranty security shall not be required for Monumentation or Participatory Improvements. However, the City may utilize .Monumentation Security for performance of or payment for the work in accordance with the Subdivision Map Act. As part of the obligation secured by each of the performance security, payment security and warranty security, and in addition to the face amount of each such security, each such security shall include and assure the payment of costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing the obligations thereby secured. 25 T:V WMPT\000NCIU2003\November 18, 2003\Toll Bros 31349XONSITE_SIA.doc 1 of 7 i' B. Improvement security shall conform with Section 66499 of the California Government Code and one or more of the following: 1) A cash deposit with City or a responsible escrow agent or trust company, at City's option. 2) Surety bonds, of the form specified in subsection 66499.2 of the California Government Code, issued by a surety or sureties listed in the U.S. Department of Treasury Circular 570 (latest version). 3) Certificates of deposit, in City's name, from one or more financial institutions subject to regulation by the state or federal government and having a financial quality rating of "A" or better and a commitment reliability rating of "R-2" or better on the Investment Data Exchange (of the Los Angeles County Treasurer's office). 4) Irrevocable letters of credit, issued by one or more financial institutions meeting the requirements of Paragraph (3), pledging that the funds necessary to carry out the completion of the Improvements are on deposit, guaranteed for payment, and constitute a trust fund which is not subject to levy or attachment by any creditor of the depositor until released by City. Letters of credit shall guarantee that all or any portion of the funds available pursuant to the letters of credit will be paid upon the written demand of City and that such written demand need not present documentation of any type as a condition of payment, including proof of loss. The duration of any such letter of credit shall be for a period of not less than one year from the execution of the agreement with which it is provided and shall state, on its face, that the letter of credit will be automatically renewed until such time that City authorizes its expiration or until sixty (60) days after City receives notice from the financial institution of intent to allow expiration of the letter of credit. 5) A lien upon the subdivided property, if City finds that it would not be in the public interest to require the installation of the Improvements sooner than two (2) years after recordation of the final map or parcel map for which the Improvements are required. The lien shall provide a collateral value of three (3) times the estimated cost of the Improvements and shall include the power of sale of the real property, all buildings and improvements thereon, or that may be erected upon or made thereto, together with all hereditaments and appurtenances thereunto belonging, or in any wise appertaining, and the reservations, remainders, rents, issues, and profits thereof. The collateral value of the property shall be established at Subdivider's expense through an appraisal approved by City. 6) An instrument of credit from an agency of the state, federal or local government, when any agency of the state, federal, or local government provides at least Twenty Percent (20%) of the financing for the Improvements. 7) When Subdivider is a non-profit organization, security may be negotiable bonds, of the kind approved for securing deposits of public moneys with City or in favor of City, as specified in Section 16430 of the California Government Code, deposited, at City's option, with City or a responsible escrow agent or trust company. C. All securities shall be furnished in accordance with the provisions of Exhibit A. The amount of the performance security shall equal One Hundred Percent (100%) of the estimated cost of constructing the Improvements, including payment of plan check and permit fees, as estimated by the City Engineer or a duly, authorized representative of the City Engineer. The amount of Payment security shall equal the amount of the amount of performance security, except as otherwise set forth in Exhibit A, and shall be furnished as a separate security. Warranty security shall equal Ten Percent (10%) of the amount of performance security except as otherwise set forth in Exhibit A. D. At the time of submittal of security, Subdivider shall pay to City administrative fees applicable to the form of security provided. Administrative fees shall apply to the subdivision (final map, parcel map or waiver of parcel map) rather than to individual security instruments. The fees shall be paid separately for each different form and/or source (surety or financial institution) of security 99 initially submitted and for substitution of securities but shall not be required for subr201 of TAMDEPMOUNCIU20031November 18, 20031Toll Bros 31349\ONSITE_SIA.doc 2oi7 rs warranty security if the warranty security is of the same form and from the same source as the performance security it replaces. Administrative fees for security shall be as follows: 1) For certificates. of deposit, bonds and letters of credit as described in Paragraphs 2), 3) and 4) of SECTION 3.13., which require the establishment of evidence of the reliability of the surety or financial institution, the administrative fee shall be One Hundred Fifty Dollars ($150.00). 2) For liens on real property as described in Paragraph 5) of SECTION 3.13., for which City will prepare lien agreements and subordination agreements, administer valuation of the real property and administer the agreements over the life of the lien, all of which require legal assistance and financial advice, Subdivider shall pay to City an administration fee of One Half of One Percent (0.5%) of the estimated cost of the improvements secured but not less than Five Hundred Dollars ($500.00) nor more than Five Thousand Dollars t$5,000.00). 3) For other forms of security listed in Section 3 B, above, there will be no administrative fee. E. Participatory Improvements, if any, are identified in Exhibit A. Security for Participatory Improvements shall remain in place until the Participatory Improvements are constructed and actual costs are known and paid by Subdivider, or until Subdivider pays to City the estimated cost of the Participatory Improvements, and shall guarantee the reimbursement by Subdivider of Subdivider's share of the cost of the Participatory Improvements. Payment security and warranty security shall not be required for Participatory Improvements. Upon written demand from City, Subdivider shall deposit cash with City in lieu of or in replacement of security guaranteeing Participatory Improvements. If Subdivider fails to deposit said cash within 30 days of the date of the written demand from City, City may present a written demand to Subdivider's Surety for payment of said cash and Subdivider's Surety shall pay to City the lesser of: 1) the amount demanded, or 2) the amount of the security. F. Security shall not expire, be reduced or become wholly or partially invalid for any reason, including non-payment of premiums, modifications of this Agreement and/or expiration of the time for performance. stated in this Agreement, without express authorization from City unless the surety provides City with sixty (60) days written notice by registered or certified mail, return receipt requested. G. Security shall be released in the following manner: 1) Performance security shall be released upon the final completion and acceptance or approval, by the City Council of the Improvements subject to the provisions of paragraph B. 2) The City Engineer may authorize partial reduction of performance security as work progresses, upon application by Subdivider. However, no such reduction shall be for an amount less than Ten Percent (10%) of the total performance security provided for the faithful performance of the act or work. In no event shall security be reduced below that required to guarantee the completion of the act or work or obligation secured, plus Ten Percent (10%). The City Engineer shall not allow more than two partial reductions of security furnished for any improvement agreement. 3) Participatory Improvement security shall be released upon payment by Subdivider of Subdivider's share of the cost or estimated cost of the Participatory Improvements. 4) If City receives no notice of recorded claims of lien, labor and materials security shall be released in full 90 days after final acceptance and/or approval by the City Council, of the Improvements. If City receives notice of any recorded lien, the provisions of the Subdivision Map Act shall apply. 5) Warranty security not utilized during the warranty period shall be released one year after final acceptance or approval by the City Council of all Tract Improvements. However, if at the end of the one-year warranty period, there are one or more outstanding requests by City for performance of work or provision of materials under the terms of the warranty, vManty TAMDEPT\COUNCILMOMovember 18, 2003\Toll Bros 31349\ONSITE_SIA.doc 3 of 7 security shall be retained until the outstanding requests are satisfied or until Subdivider has made other arrangements satisfactory to the City Engineer. 4. Permits Required. Prior to commencing any phase of work, Subdivider shall obtain all permits required for that phase of work and pay all required fees. Work performed under a permit or permits shall comply with all provisions of the required permits. 5. Off -site Improvements. When the construction of one or more of the Improvements requires or necessitates the acquisition of real property not owned by Subdivider or City, Subdivider shall use its best efforts purchase such real property at a reasonable price. In the event that Subdivider is unsuccessful, despite its best efforts, to acquire such real property at a reasonable price, Subdivider may request in writing that City attempt to acquire such real property. City may, but is not required to, agree to attempt to acquire such real property on behalf of Subdivider. If City so agrees, City and Subdivider shall enter a separate written agreement in a form acceptable to the City Attorney. Said separate agreement shall provide that Subdivider advance to City One Hundred Fifty Percent (150%) of the appraised fair market value of the real property. Any unexpended portion of said advance shall be refunded to Subdivider. Any additional funds required for acquisition of the real property shall be paid by Subdivider to City upon the conveyance of said real property to Subdivider. In no event shall the failure of Subdivider or City to acquire such real property excuse, waive, or otherwise terminate Subdivider's obligation to construct the applicable improvement pursuant to this Agreement or the Conditions of Approval. 6. Completion of Improvements. Subdivider shall begin construction of the Improvements within ninety (90) days and shall complete construction within twelve (12) months after the approval of this Agreement. Portions of the Improvements may be completed at a later date, as determined by the City Engineer or as set forth in Exhibit A. Failure by Subdivider to begin or complete construction of the Improvements within the specified time periods shall constitute cause for City, in its sole discretion and when it deems necessary, to declare Subdivider in default of this agreement, to revise improvement security requirements as necessary to ensure completion of the improvements, and/or to require modifications in the standards or sequencing of the Improvements in response to changes in standards or conditions affecting or affected by the Improvements. Said failure shall not otherwise affect the validity of this agreement or Subdivider's obligations hereunder. 7. Force Majeure. In the event that Subdivider is unable to perform within the time limits herein due to strikes, act of God, or other events beyond Subdivider's control, the time limits for obligations affected by such events will be extended by the period of such events. 8. Time Extension. Subdivider may make application in writing to the City Council for an extension of time for completion of the Improvements. The City Council, in its sole and absolute discretion, may approve or deny the request or conditionally approve the extension with additions or revisions to the terms and conditions of this Agreement. As a condition of the time extension, Subdivider shall furnish securities, similar in form and substance to those required in SECTION 3 hereinabove, to cover the period of extension. The value of the securities shall be sufficient to ensure the performance of and payment for Improvements that remain incomplete at the time of the extension, and to provide warranty security on completed Improvements. 9. Survey Monuments. Before final approval of street improvements, Subdivider shall place survey monuments in accordance with the provisions of Sections 66495, et sec. of the Subdivision Map Act and of the La. Quinta Municipal Code. Subdivider shall provide the City Engineer written proof that the monuments have been set, evidence of payment and receipt thereof by the engineer or surveyor setting the monuments, and intersection monument tie -outs for monuments set in public streets. 10. Final Acceptance of Improvements. At the completion of construction and prior to acceptance of the Improvements by City, Subdivider shall submit a request for final approval by City. The request shall be accompanied by any required certifications from Subdivider's engineers or surveyors, approval letters from other agencies having jurisdiction over and approval authority for improvements required by this Agreement or the Conditions of Approval, and any required construction quality documentation not previously submitted. 28 TAMDEMCOUNCIW0031November 18, 2003\Toll Bros 3134%ONSITE_SIA.doc 4 of 7 1i Upon receipt of said request, the City Engineer or a duly -authorized representative will review the required documentation and will inspect the Improvements. If the Improvements are determined to be in accordance with applicable City standards and specifications, and as provided herein, obligations required by the Conditions of Approval and this Agreement have been satisfied, and Subdivider has provided revised plans as required in Paragraph 11, hereinafter, the City Engineer shall recommend acceptance of the Improvements by the City Council. 11. Revisions to Plans. When the Improvements have been inspected and approved by the City Engineer, Subdivider shall make any necessary revisions to the original plans held by City so the plans depict the actual Improvements constructed. When necessary revisions have been made, each separate sheet of the plans shall be clearly marked with the words "As -Built," "As -Constructed," or "Record Drawing," the marking shall be stamped by an engineer or surveyor, as appropriate for the improvements thereon, who is licensed to practice in California, and the plans shall be resubmitted to the City Engineer. 12. Improvement Warranty. Subdivider hereby guarantees the Improvements to City for a period of one (1) year, beginning on the date of final acceptance of the Improvements by the City Council, against any defective work or labor done, or defective materials furnished, and shall repair or replace such defective work or materials. 13. Release of Security. City shall retain and release securities in accordance with the provisions of Section 3 of this agreement. Prior to the release of payment security, the City Engineer may' require Subdivider to provide a title report or other evidence sufficient to show claims of lien, if any, that may affect the amount of payment security released. 14. City Right to Cure. If Subdivider fails to perform any obligation hereunder and such obligation has not been performed within sixty (60) days after written notice of default from City, then City may perform the obligation, and Subdivider shall pay the entire cost of such performance by City including costs of suit and reasonable attorney's fees incurred by City in enforcing such obligation. In cases of emergency or compelling public interest, as determined by the City Engineer, the requirement for written notice of default and/or the passage of sixty (60) days .shall be deemed waived and all other provisions of this Article shall remain in effect. 15. Indemnification. Subdivider hereby binds itself, its officers, employees, agents, representatives, executors, administrators, guarantors, heirs, and assigns, and agrees to indemnify, defend and hold City and its officers, employees, agents, representatives, and assigns harmless from and against any losses, claims, demands, actions, or causes of action of any nature whatsoever, arising out of or in any way connected with Subdivider's performance herein under, including costs of suit and reasonable attorneys' fees. 16. No Modification of Conditions. This Agreement shall in no respect act to modify or amend any provision of the Conditions of Approval. In the event that any requirement or condition of this Agreement is inconsistent with or fails to include one or more provisions of the Conditions of Approval, which document(s) is (are) incorporated herein by reference, the provisions in the Conditions of Approval shall remain in effect and shall control. 17. Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect. 18. General Provisions. A. All notices pursuant to this Agreement shall be in writing and shall be personally delivered or sent by registered or certified mail, return receipt requested, to the parties at their respective addresses indicated hereon. Notices personally delivered shall be effective upon delivery. Notices mailed as provided herein and sent postage prepaid shall be effective upon the date of delivery or refusal indicated on the return receipt. Either party may change its address for notices hereunder by notice to the other given in the manner provided in this subparagraph. B. The terms, conditions, covenants, and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns, and successors of the parties hereto. 29 TAPMEPTICOUNCIU200Movember 18, 2003\Toll Bros 31349kONSITE_SIA.doc 5of7 i C. Neither party to this Agreement relies upon any warranty or representation not contained in this Agreement. D. This Agreement shall be governed by and interpreted with respect to the laws of the State of California. E. In the event of any dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to prompt payment of its reasonable attorneys' fees from the non -prevailing party. F. Any failure or delay by either party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies provided for hereunder. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. CITY: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 760/777-7075 Thomas P. Genovese, City Manager ATTEST: Date City Clerk Headquarters California Place of Business Toll Brothers, Inc. Toll CA V, L.P., A California Limited Partnership 3103 Philmont Avenue 73-121 Fred Waring Drive, Suite 100 Huntingdon, Pennsylvania 19006 Palm Desert, CA 92260 (760) 674-9389 By: . J264 t0 31 c)3 \ rV Date Title: By: Date Title: Reviewed and Approved: City Engineer Date Approved as to Form: City Attorney Date TAMDEPT\COUNCIU2003\November 18, 2003\Toll Bros 31349\ONSITE_SIA.doc KA 6of7 CALIFORNIA ALL-PURPOSE ACKNOWLEDGEMENT STATE OF CALIFORNIA )SS COUNTY OF Riverside ) On before me, Amy Donegan personally app red Gar Lemon personally known to me (or proved to me on the b is of satisfactory evidence) to be th erson( whose name( are subscribed to the hin instrument and acknowledged to me that executed the same in i�er/their authorized capacity and that by If is her/their signature on the instrument the person ) or the entityupon behalf of which the erson acted executed P P (� t the instrument. WITNESS m and and offi seal. ML, AWL AMY DONEGAN Signature Comrtd81W # 12&WW 02 MrCamm. W. oec ,M OPTIONAL SECTION CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invaluable to persons relying on the document. [ ] INDIVIDUAL [ ] CORPORATE OFFICER(S) [ ] PARTNER(S) - [ ] LIMITED ( ] GENERAL ] ATTORNEY -IN -FACT ] TRUSTEE(S) ] GUARDIAN/CONSERVATOR ] OTHER SIGNER IS REPRESENTING: Name of Person or Entity TITLE(S) Name of Person or Entity OPTIONAL SECTION Though the date requested here is not required by law, it could prevent fraudulent reattachment of this form. THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED BELOW TITLE OR TYPE OF DOCUMENT: NUMBER OF PAGES SIGNER(S) OTHER THAN NAMED ABOVE DATE OF DOCUMENT 31 Exhibit A 4 SECURITY — PARCEL MAP NO. 31349 Improvements designated as "Participatory" have been or will be constructed by others. Security for Participatory Improvements shall remain in place indefinitely until called upon or released by City. Monumentation security shall guarantee performance of or payment for the work and shall be utilized or released as specified in Chapter 4, Article 9 of the Subdivision Map Act. As elements of the work are completed, Subdivider may request a maximum of two partial releases of performance security. Partial releases shall be for not less than ten percent (10%) of the total performance security for the tract and shall not reduce total performance security below the amount necessary to complete the Improvements plus ten percent (10%) of the original amount. Partial releases of performance security will be evaluated and may be granted, in whole or in part, by the City Engineer. Requests for partial releases, setting forth in detail the amount of work completed and the value thereof, shall be made in writing to the City Engineer. Labor & materials security shall remain in place until 90 days after all required tract *improvements are complete and accepted by the City Council. Improvement Description Performance Labor & Materials Grading $ 200,000 $ 200,000 Drainage $ 266,300 $ 266,300 Street Improvements $ 859,900 $ 859,900 Domestic Water $ 653,000 $ 653,000 Sanitary Sewer $ 424,100 $ 424,100 Dry Utilities $ 495,000 $ 495,000 Monumentation $ 64,500 $ 0 Totals $ 2,962,800 $ 2,898,300 Standard 10% Contingencey $ 296,300 $ 289,800 Total Construction Cost $ 3,259,100 $ 3,188,100 Professional Fees, Design 10% $ 325,900 $ 318,800 Professional Fees, Const 10% $ 325,900 $ 318,800 No Plans Contingency 25% $ 814,800 $ 797,000 Bond Amount $ 4,725,700 $ 4,622,700 32 TAMDEPT\COUNCIU2003\4ovember 18. 2003\Toll Bros 31349\ONSITE_SIA.doc 7 of 7 4 �Quicrw COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Approval of Memorandum of Understanding M23-005, Between the Riverside County Transportation Commission and the City of La Quinta for the Funding and Joint Development of State Highway 1 1 1 Improvements within the City of La Quinta RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a Memorandum of Understanding (MOU) M23-005, between the Riverside County Transportation Commission (RCTC) and the City of La Quinta for the funding and joint development of State Highway 1 1 1 improvements within the City of La Quinta. FISCAL IMPLICATIONS: The proposed MOU memorializes RCTC's commitment to allocate Measure A funding, in an amount up to $31 1,644, toward street improvements within the State right-of-way on Highway 1 1 1, from Simon Drive to Adams Street. RCTC will reimburse the City upon completion of the project or in accordance with the phased reimbursement schedule approved by the Coachella Valley Association of Governments (CVAG). CVAG's phased reimbursement schedule allocates $200,000 during Fiscal Year 2003/04 and $1 1 1,644 during Fiscal Year 2004/2005. The following represents the planning level budget estimate to improve the south side of Highway 111 from Simon Drive to Adams Street: Design $19,756 Construction Management $19,756 Inspection/Testing/Survey $15,31 1 Construction $197,563 Contingency $45,733 City Administration $13,881 Total Anticipated Costs: $312,000' ' The $312,000 amount is a rounded number. S:\CityMgr\STAFF REPORTS ONLY\C 4.doc The City of La Quinta will be responsible for funding any and all cross street improvements outside the State right-of-way, as well as its administration costs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The proposed improvements to Highway 111 from Simon Drive to Adams Street include installing a 12' travel lane, an 8' shoulder, curb and gutter, an 8' meandering sidewalk, handicap ramps, and minor modifications to two traffic signals. On March 4, 2003, the City Council appropriated $312,000 from General Fund Reserves to accelerate project activities. The City Council's approval of the MOU (Attachment 1) ensures reimbursement of 100% of the project costs within the State right-of-way. Currently, 100% of the proposed improvements are located within these boundaries. Subsequently, the City will only be responsible for its administrative costs currently estimated at $13,881. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a Memorandum of Understanding M23-005, between the Riverside County Transportation Commission and the City of La Quinta for the funding and joint development of State Highway 111 improvements within the City of La Quinta; or 2. Do not approve a Memorandum of Understanding M23-005, between the Riverside County Transportation Commission and the City of La Quinta for the funding and joint development of State Highway 111 improvements within the City of La Quinta; or 3. Provide staff with alternative direction. S:\CityMgr\STAFF REPORTS ONLY\C 4.doc Respectfully submitted, -Z� A"Xw mothy R. n a s n, P.E. Public Works Director/City Engineer Approved for submission by: s Mar Weiss, Acting City Manager Attachments: 1. RCTC/City MOU 3 1,� S:\CityMgr\STAFF REPORTS ONLY\C 4.doc �`I 43 ATTACHMENT 1 Agreement No. M23-005 MEMORANDUM OF UNDERSTANDING FOR THE FUNDING AND JOINT DEVELOPMENT OF STATE HIGHWAY 111 IMPROVEMENTS WITHIN THE CITY OF LA QUINTA 1. Parties and Date. 1.1 This Agreement is executed and entered into this day of , 2003, by and between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC") and THE CITY OF LA QUINTA ("CITY'). 2. Recitals. 2.1 RCTC is a county transportation commission created and existing pursuant to California Public Utilities Code Sections 130053 and 130053.5. 2.2 On November 8, 1988 the Voters of Riverside County approved Measure A authorizing the collection of a one-half percent (1/2%) retail transactions and use tax (the "tax') to fund transportation programs and improvements within the County of Riverside, and adopting the Riverside County Transportation Improvement Plan (the "Plan'). 2.3 The Plan allocates 20 million dollars for the construction of improvements along Route 111 from Ramon to Indio Boulevard in the Coachella Valley (the "Highway 111 Funds'). 2.4 Pursuant to Public Utility Code Sections 240000 et seq., RCTC is authorized to allocate the proceeds of the Tax in furtherance of the Plan. 2.5 The City, RCTC and Caltrans are planning certain improvements along State Highway 111 with the City of La Quinta. 16 RCTC has determined that the improvements referenced in Section 2.5 above and described more fully herein qualify for Highway 111 Funds. 2.7 RCTC intends, by this Agreement, to allocate Highway 111 Fonds towards the construction of these intersection improvements, subject to the conditions provided herein, and to participate in the joint development of the Project, as defined herein. RVPUB/SCD/658412 4 1 3. Terms. 3.1 Description of Improvements. This Agreement is intended to allocate Highway 111 Funds to provide funding, design and other services for authorized portions of the Route 111 improvements currently being planned on Highway 111, from Simon Drive to Adams Street, within the City of La Quinta (the "Project'). The Project is more fully described in Exhibit "A" attached hereto and, pursuant to Section 3.3 below, is subject to modification as requested by the City and approved by RCTC which approval will not be unreasonably withheld. It is understood and agreed that the City shall expend Highway 111 Funds only as set forth in this Agreement and only for the Proj ect. To this end, any use of funds provided pursuant to this Agreement shall be subject to the review and approval of ROTC. 3.2 Funding Amount. RCTC-hereby agrees to initially allocate to the City, on the terms and conditions set forth herein, the sum. of Three Hundred Eleven Thousand Six Hundred Forty Four Dollars ($311,644.00) for project development, right of way acquisition, and construction costs ("Funding Amount"). It is also understood and agreed that 100% of the proposed improvements will be installed within the existing State right-of-way. Therefore, the Initial Funding Amount represents one hundred percent (100%) of the estimated Total Project Costs, as defined in Sections 3.14.1 and 3.14.2 below. This cost/funding allocation percentage ("Cost/Funding Allocation Percentage") is subject to an adjustment pursuant to Section 3.14.3 below. In addition, the Funding Amount is subject to an adjustment pursuant to section 3.14.5 based upon the final Cost/Funding Allocation Percentage and the final Total Project Cost. 3.3 Responsibilities of Parties/Project Description. The responsibilities of the City and RCTC with respect to this Agreement and the successful completion of the Project are described in Exhibit `S", attached hereto and incorporated herein by reference. Changes to the characteristics of the Project and any responsibilities of the City or RCTC may requested in writing by the City and are subject to the approval of RCTC's Representative, which approval will not be unreasonably withheld. 3.4 Term/Notice of Completion. The term of this Agreement shall be from the date first herein above written until the date the City provides a written Notice of Completion to ROTC, until termination of this Agreement pursuant to Section 3.9 or Until June 30, 20093, whichever occurs first. All applicable indemnification provisions of this Agreement shall remain in effect following the termination of this Agreement. 3.5 RCTC's Representative. RCTC's Executive Director, or his or her designee, shall serve as RCTC's Representative and shall have the authority to act on behalf of RCTC for all purposes under this Agreement. RCTC's Representative shall also review and give approval, as needed, to the details of the City's work as it progresses. RVPUB/SCD/658412 2 5 11� 3.6 The City's Representative. The City hereby designates Tozn P. Genovese, City Manager, or his designee as the City's Representative to RCTC. The City's Representative shall have the authority to act on behalf of the City for all purposes under this Agreement and shall coordinate all phases of the Project under the City's responsibility. The City shall work closely and cooperate fully with RCTC's Representative and any other agencies which may have jurisdiction over or an interest in the Project. 3.7 Standard of Care: Licenses. The City and RCTC represent and maintain that they shall implement the Project in a skillful and competent manner and shall o* involve in the Project persons or entities skilled in the calling(s) necessary to perform all services, duties and obligations required to fully and adequately complete the Project. 3.8 Review of Services. The City and RCTC shall allow RCTC's Representative and City's Representative, respectively, to inspect or review the progress of the Project at any reasonable time in order to determine whether the terms of this Agreement are being met. 3.9 Termination. 3.9.1 Notice. Either RCTC or City may, by written notice to the other party, terminate this Agreement for cause in whole or in part at any time, by giving written notice to the other party of such termination and specifying the effective date thereof. Upon receipt of a written notice of termination, RCTC or the City, respectively, shall cease expenditure of funds which are expected to be reimbursed with Highway 111 Funds pursuant to this Agreement. 3.9.2 Effect of Termination. Upon termination by RCTC or the City, RCTC shall allocate Highway 111 Funds towards the Project improvements satisfactorily completed through the date of termination. Such allocation shall be determined by multiplying the Cost/FuOding Allocation Percentage (which shall be subject to adjustment pursuant to the procedures outlined in Section 3.13.3) by the amount of the Total Project Cost, as defined in Sections 3.13.1 and 3.13.2, incurred prior to the date of termination. The City shall provide documentation deemed adequate by RCTC's Representative to show the Project Costs incurred and Project improvements actually completed prior to the date of termination. This Agreement shall terminate seven (7) days following receipt by the City of the written notice of termination. 3.9.3 Cumulative Remedies. The rights and remedies of the Parties provided in this Section are in addition to any other rights and remedies provided by law or under this Agreement. 110 Prevailing Wages. The City and RCTC and any other person or entity hired to perform services on the Project are alerted to the requirements of California Labor Code Sections 1770 et sec ., which would require the payment of prevailing wages were the services or any portion thereof determined to be a public work, as defined therein. The City or RCTC, as applicable, shall ensure compliance with these prevailing wage requirements by any person or entity hired to perform RVPUB/SCD/658412 6 111 services on the Project. The City shall defend, indemnify, and hold harmless RCTC, its officers, employees, consultants, and agents from any claim or liability, including wJthout limitation attorneys, fees, arising from its failure or alleged failure to comply with Califoltnia Labor Code Sections 1770 et s RCTC shall defend, indemnify, and hold harmless the City, its officers, employees, consultants; and agents from any claim or liability, including wftout limitation attorneys' fees, arising from its failure or alleged failure to comply with California Labor Code Sections 1770 et sue. 3.11 Copies of Materials. Each party shall have the right to inspect and to obtain for its record copies of all records and materials which may be prepared by the other party under this Agreement. 3.12 Indemnification. 3.12.1 City Responsibilities. The City -agrees to indemnify and hold Harmless RCTC, its officers, agents, consultants, and employees from any and all claims, demands, lcosts or liability arising from or connected with all activities governed by this; Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of the City or its sub -consultants. The City will reimburse RCTC for any expenditures, including reasonable attorneys' fees, incurred by RCTC, in defending against claims ultimately determined to be due to negligent acts, errors or omissions or willful misconduct of the City. 3.12.2 RCTC Responsibilities. RCTC agrees, to indemnify and hold harmless the City, its officers, agents, consultants, and employees from any and all claims, demands, costs or liability arising from or connected with all activities governed by this Agreement including all design and construction activities, due to negligent acts, errors or omissions or willful misconduct of RCTC or its sub -consultants. RCTC will reimburse the City for any expenditures, incl»ding reasonable attorneys 0 fees, incurred by the City, in defending against claims ultimately determined to be due to negligent acts, errors or omissions or willful misconduct of RCTC. 3.12.3 Effect of Acceptance. The City and RCTC shall be responsible for the professional quality, technical accuracy and the coordination of any services provided to complete the Project. One parry's review, acceptance or funding of any services performed bey the other party or any other person or entity under this agreement shall not be construed to operate as a waiver of any rights the other party hereto may hold under this Agreement or of any cause of action arising out such persons, or entities, performance. Further, the City shall be and remain liable to RCTC, in accordance with applicable law, for all damages to RCTC caused by the City's negligent performance of this Agreement or supervision of any services provided to completo the Project. In addition, RCTC shall be and remain liable to the City, in accordance with applicable law, for all damages to the City caused by RCTC's negligent performance of this Agreement o'rsupervision of any services provided to complete the Project. RVPUB/SCD/658412 7 3.13 Insurance. The City and RCTC shall require all persons or, entities hired to perform services on the Project to obtain, and require their sub -consultants to obtain; insurance of the types and in the amounts described below and satisfactory to RCTC and City. Such insurance shall be maintained throughout the term of this Agreement, or until completion of the Prbj ect, whichever occurs last. 3.13.1 Commercial General Liability. Insurance.' Occurrence version commercial general liability insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to the Project or be no less than two times the occurrence limit. Such insurance shall: 3.13.1.1 Name RCTC and City, their officials, officers, employees, agents, and consultants as insured with respect to performance of the services on the Project and shall contain no special limitations on the scope of coverage or the protection afforded to these insured; 3.13.1.2 Be primary with respect to any insurance or self insurance .programs covering RCTC or City, their officials, officers, employees, agents, and consultants; and 3.13.1.3 Contain standard separation of insured provisions. 3.13.2 Business Automobile Liability Insurance. Business automobile liability insurance or equivalent form with a combined single limit of not less than $1000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. 3.13.3 Professional Liability Insurance. Errors and omissions liability insurance with a limit of not less than $1,000,000.00 Professional liability insurance shall only be required of design or engineering professionals. 3.13.4 Workers' Compensation Insurance. Workers' compensation insurance with statutory limits and employers' liability insurance with limits',of not less than $1,000,000.00 each accident. 3.14 Pavment of Funding Amount. 3.14.1 Total Project Cost. The total Project costs ("Total Project Cost') shall include the following items: (1) funds expended by in preparation of preliminary engineering study, (2) funds expended for preparation of environmental review documentation for the Project; (3) all costs associated with right-of-way acquisition, including right-of-way engineering, appraisal, acquisition, legal costs for condemnation procedures if authorized by the City, and costs of reviewing appraisals and offers for property acquisition; (4) costs reasonably incurred if condemnation proceeds; (5) costs incurred in the preparation of plans, specifications, and estimates by consultants or staff; (6) staff costs associated with bidding, advertising and awarding of the Project construction contract; (7) RVPUB/SCD/658412 8 113 construction costs, including change orders to construction contract approved by the+City and ROTC; and (8) construction management, field inspection and material testing costs. It is understood and agreed that these costs include costs already incurred by RCTC and the City towards completion of the Project. 3.14.2 Excluded Total Project Cost. The Total Project Cost shall not include the following items which shall be borne solely by the individual parties without reimbursement: (1) RCTC management costs for Project coordination which are attributed to its total State Highway 111 Project of Measure "A"; (2) City Project coordination costs; (3) City and/or RCTC costs attributed to the preparation of invoices, billings and payments; (4) any City and/or RCTC fees !attributed to the processing of the Project. 3.14.3 Cost/Funding Allocation Percentage Determination. The final determination of the appropriate Cost/Funding Allocation Percentage shall be made by the City's Representative and RCTC's Project Coordinator using. the guidelines attached hereto as Exhibit "C" and incorporated herein by reference, and the best available cost estimate information from the project design.engineer. The determination of the Cost/Funding Allocation Percentage shall be made after the design review process has terminated, but prior to the award of the Project for public contracting purposes. In the event of a disagreement between the City's Representative and RCTC's Project Coordinator regarding the Cost/Funding Allocation Percentage, RCTC's ExecutiveDirector and the City Manager shall review the determination and attempt to resolve the dispute. If the City Manager and Executive Director are unable to agree, either party may appeal, in writing, to the RCTC Board. The RCTC Board's determination regarding the Cost/Funding',Allocation Percentage shall be final.. 3.14.4 Payment. RCTC shall pay for all consultant costs as they are incurred and invoiced for design work, right-of-way services and any other services under its responsibilities, which payments shall serve as a credit towards its Funding Amount. The City shall pay for all Project contract costs and consultant and other costs for services under this responsibilities as they are incurred and invoiced, which amounts, if appropriate pursuant to Sections 3. t 3.1 and 3.13.2. shall be applied towards the Total Project Cost. Payment requirements for the City shall include backup documents for all charges requested for reimbursement. 3.14.5 Funding. Amount/Adjustment. If the Project is completed before June 30, 2009, RCTC's Project Coordinator shall meet with the City's Representative within thirty (30) days following the filing of a proper written Notice of Completion of the Project by the City to determine the Funding Amount. This determination shall be made by multiplying the Cost/Funding Allocation Percentage by the Total Project cost. The Total Project Cost shall be determined upon completion of the Project. In the event the Project is not completed by June 30, 2009, RCTC's Project Coordinator and the City's Representative shall meet to determine the Funding Amount to be allocated up through June 30; 2009. The City shall not be entitled to any funding pursuant to this Agreement after June 30, 2009. If as a result of payments made under Section 314.4, above, either the City of RCTC has paid in excess of its allowable share of the Total Project Cost, the other party shall reimburse said party for the excess within 30 days of the determination and approval of the Funding Amount by RVPUB/SCD/658412 0 9 14 the City Representative and RCTC Project Coordinator. 3.14.6 SB 300 Reimbursements. Any SB 300 (Streets & Highways Code Section 2600) reimbursements received from the State for the Project shall be split proportionally according to the Cost/Funding Allocation Percentage, and credited towards each party's funding of the Total Project Cost. (SB 300 Reimbursement does not appl to, o this prof eco 1 3.14.7 Progress Reports. Either party may request the other path to inform it of delays in the Project and provide it with any requested progress reports. 3.14.8 Reimbursement for Expenses. The City shall not be reimbursed for any expenses unless authorized in writing by RCTC's Representative. 3.15 Change Orders. Any change orders in excess of ten thousand dollars ($10,000) must be reviewed and approved in writing by ROTC and City. 3.16 Conflict of Interest. For the term of this Agreement, no member, officer or employee of the City or RCTC, during the term of his or her service with the City Or RCTC, as the case may be, shall have any direct interest in this Agreement,. or obtain any present or anticipated material benefit arising therefrom. 3.17 Limited Scope of Duties. RCTC's and the City's duties and ligations under this Agreement are limited to those described herein. RCTC has no obligation wi respect to the safety of the Project Site unless it knows or should know of a': dangerous condition or activity and fails to report such condition or activity to the responsible party or otherwise make reasonable corrective efforts. In addition, RCTC shall not be liable for any action of City o its consultants relating to the condemnation of property undertaken by City for the Project or for construction of the Project. 3.18 Books and Records. Each party shall maintain complete, accurate, and clearly identifiable records with respect to costs incurred for the Project or under this Agreement. They shall make available for examination by the other party, its authorized agents, officers or employees any and all ledgers and books of account, invoices, vouchers, canceled checks, and Other records or documents evidencing or related to the expenditures and -disbursements charged to the other party pursuant to this disbursements charged to the other party pursuant to this Agreement. Further, each party shall furnish to the other party, its agents or employees such other evidence or information as they may require with respect to any such expense or disbursement charged by em. All such information shall be retained by the parties for at least three (3) years following to ination of this Agreement, and they shall have access to such information during the three -yea period for the purposes of examination or audit. 3.19 Equal Opportunity Employment. The City and RCTC represent that they are equal opportunity employers and they shall not discriminate against any employee or applicant of RVPUB/SCD/658412 W 10 115 reemployment because of race, religion, color, national origin, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or tern ination. 3.20 Governing Law. This Agreement shall be governed by and construed with the laws of the State of California. 3.21 Attorneys' Fees. If either party commences an action againot the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys' fees and cpsts of suit. 3.22 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.23 Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have ino effect in the construction or interpretation of any provision herein. 3.24 Notification. All notices hereunder and communications regarding interpretation of the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered or certified mail, return receipt requested, postage prepaid Od addressed as follows: City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, CA 92253-1504 ATTN: City Manager RCTC Riverside County Transportation Commission 4080 Lemon, 3`d'F1oor Riverside, CA 92501 ATTN: Executive Director Any notice so given shall be considered served on the other party three (3) d*.ys after deposit in the U.S. mail, first class postage prepaid, return receipt requested, and addressed �o the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred regardless of the method of service. 3.25 Conflicting Provisions. In the event that provisions any attached appendices or exhibits conflict in any way with the provisions set forth in this kgreement, the language, terms and conditions contained in this Agreement shall control the actions and obligations of the Parties and the interpretation of the Parties' understanding concerning the performance of the Services. 3.26 Contract Amendment. In the event that the parties determine that the provisions of this Agreement should be altered, the parties may execute a contract amendment to add any provision to this Agreement, or delete or amend any provision of this Agreement. All such RVPUB/SCD/658412 8 contract amendments must be in the form of a written instrument signed by the original signatories to this Agreement, or their successors or designees. 3.27 Entire Agreement. This Agreement constitutes the entire a eement between the Parties relating to the subject matter, hereof and supersedes any previou agreements or understandings. j 3.28 Validity of Agreement. The invalidity in whole or in part of y provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 3.29 Independent Contractors. Any person or entities retained b the City or any Consultant shall be retained on an independent contractor basis and shall not be employees of ROTC. Any personnel performing services on the Project shall at all times be under the exclusive direction and control of the City or consultant, whichever is applicable. The City or consul ant shall pay all wages, salaries and other amounts due such personnel in connection with their performance of services on the Project and as required by law. The City or consultant shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: soc' security taxes, income tax withholding, unemployment insurance and workers' compensation in urance. RIVERSIDE COUNTY TRANSPORTATION COMMISSION M Ron Roberts, Chairman APPROVED AS TO FORM: LM RWUB/SCD/658412 CITY OF LA QUINTA By: Don Adolph, Mayor APPROVED AS TO �ORM: r/& er Katherine Jenson City Attorney o the ide County Transportation ion 9 i 12 EYMIT "A" DESCRIPTION OF SERVICES Highway 111 Street Improvements, from Simon Drive to Adams Street, withu Quinta. The segment is approximately 1,250 linear feet long. Improvements incluc of one 12' travel lane, 8' shoulder, curb and gutter, 8' meandering sidewalk, and l The following services will be provided, as necessary, to complete the i 1. Completion of Project Development Activities in accordance with and Project Development Guidelines. 2. Preparation of any needed environmental documentation in E procedures and State and Federal statutes. 3. All needed right-of-way services and acquisition of improvements. 4. Construction of improvements as shown in attached Exhibits "D". RVPUB/SCD/658412 r:M the City of La e the installation iandicap ramps. ,nts: Itrans Standards .ce with Caltrans tv needed for 13 113 1:0114 Ilt C RESPONSIS LI'TIES OF PARTIES RCTC SHALL: Reimburse City with appropriate funding contribution at completion ( accordance with the phased reimbursement schedule approved by the Coachella Va of Governments C'CVAG"). CVAG's phased reimbursement schedule allocates I Fiscal Year 2003/04 and $111,644 during Fiscal Year 2004/2005 for eligible proj i RCTC will contribute a maximum of $311,644 for the Project. Arrive at appropriate funding allocation for overall Project in Quinta prior to award of construction contract by the City. CITY OF LA QI A SHALL: Be responsible for design, environmental clearance, right of way permits required by impacted agencies prior to start of construction. Be responsible for the bidding, awarding, and administration of the project or in y Association )0,000 during components. actin with City La isitin, obtaining all nstr4ction contract. Be responsible for all Construction Management of the construction activities including survey and material testing. Arrive at appropriate funding allocation for overall project in conjunction wi RCTC prior to award of construction contract by the City. CHANGES IN RESPONSIBILITIES The specific responsibilities of RCTC and the City as defined in this exhibit maybe changed pursuant to the terms of Section 3.3 of the Agreement. RVPUB/SCD/658412 B-1 14 Ila EXHIBIT "C IMPLEMENTATION OF POLICY FOR COST SHARING Highw_gy 111 Costs - Measure "A" Share Measure "A" Highway funds will be used to pay for any and all improvements that of the widening of Route 111 for the Project. The funding limits for individual im1 been established by CVAG. Those improvements might include, but not be limit through lanes, acceleration tapers, deceleration lanes, bus turnouts, utility relocation necessary landscaping to Caltrans Standards, traffic signal installations and me necessary right-of-way acquisition and services. Right-of-way would be paid for b; funds dependent upon area of the take, as described below. )ccur as a result -ovements have d to, additional street lighting, lifications, and the appropriate The intersections between Highway 111 and the cross street shall also be funded th Measure "A" Highway funds. The dividing line between Highway 111 and the cross street i defined as the projection of the Highway 111 right-of-way line across the cross street. Costs for the traffic signals that control Highway 111 and cross street will be p 'd entirely with Measure "A" Highway funds regardless of pole locations in the Highway 111 or crc ss street defined boundaries. Signalization, for other locations such as entrances to businesses on Highway 111 will also be funded by Measure "A" Highway funds if warranted and agreed to by RC C. Cross Street Costs - Cily Share The City will be responsible for funding any and all cross street improvements. The cross street improvements would include any element of the project that is not included in the Highway I I I costs as defined above. Landscaping Landscaping will be in accordance with State and City standards and will be inc l ded in the cost sharing in the appropriate Route 111 or cross street areas. Excessive landscaping will not be paid for with the Measure "A" Highway funds. Excessive landscaping is a subjective measure, but the intent is not to use Measure "A" Highway funds to pay for landscaping in excess of what i appropriate for a typical highway project in the Coachella Valley using Caltrans landscaping design standards. RVPUB/SCD/658412 C-1 EXHIBIT "D" CONSTRUCTION IMPROVEMENTS Highway 111 Street Improvements, from Simon Drive to Adams Street, within the City of La Quinta: The segment is approximately 1,250 linear feet long. Improvements include the installation of one 12' travel lane, 8' shoulder, curb and gutter, 8' meandering sidewalk, and handicap ramps. The following project budget is anticipated: Project Activity Estimated Cost Construction: $197,563.00 En ineerin : $19,756.00 Construction Management: 199756.00 Construction Engineering Ins ection/Testin Surve : $15,311.00 Right -of -Way: $0.00 Sub -Total: $252,386.00 Contingency: $59,258.00 Total Estimated Cost: $311,644.00 RVPUB/SCD/658412 D-1 16 101 ° W 000 to:jl 04 4 OF T� COUNCIL/RDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed CONSENT CALENDAR: (o by Robert Rios -- Date of Loss: September 13, 2003 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claim for Damages filed by Robert Rios, with a reported date of loss of September 13, 2003. FISCAL IMPLICATIONS: The total amount of the claim was $850.00. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Robert Rios with a reported date of loss of September 13, 2003 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the Claim for Damages filed by Robert Rios with a reported date of loss September 13, 2003; or 2. Accept the claim, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, Q Z' 4 - 6; /-� - a n A. Ruiz, P son /Risk Manager Approved for submission by: Mark Weiss, Acting City Manager Attachment: 1. Robert Rios, Claim for Damages 2 ATTACHMENT 1 RESERVE FOR FILING STAMP CLAIM NO. A. v e rulfl OCT -8 PH 4: 40 CITY OF L A OUIMT A CIT Y CLEftK'S OFFICE Date of BM of Claimant —2-0— *1 l Occupation of Claimant Home Telephone of Claimant `7-1 5--3130 Business Telephone of Claimant -4-11"O-., Z-I ENC. I rr Give address.and telephone number Io which you desire s or communications to be sent Claananfs Social Security No.: rding daim: s1^ �'�� ,ire_ `��• / q (7760)-n5`153-10 When *LDAMAGE or INJURY occur? Names of any city employees involved in INJURY or DAMAGE: Date: 1^0'3 Time: I I :SO F.A If Clain is for Equitable Indemnity, give date claimant served with the complaint Date: Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet Where appropriate, give street names and address and measurements from landmarks: f->4t�.rc�rl ���rsa FILE WITH: CLAIM FOR DAMAGES CITY CLERK'S OFFICE City of La Quinta TO PERSON OR PROPERTY P.O. Box 1 W4 - La Quinta, CA 92253 INSTRUCTIONS 1. Claims for death, injury to person or b personal property must be filed not later than six months after the occurrence. (Gov. Code § 9112.) 2. Claims for damages to real property must be tiled not later than 1 year after the occurrence. (Gov. Code § 9112.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, b give full details. SIGN EACH SHEET. i u: (name or utyj L � A� Name of Claimant: Address of Claimant Business Address of Claimant C' 1 9---1.— Ms �A16 0---N . City and �1 � and State AoA%sor 4 Describe in detail taw the DAMAGE or INJURY occurred. �r:v;no� �eAs�a,�,�� c\�,.�ay from s�e�son on JkK- SZ• °` MAY n1-o a Why do you daim the city is responsible? &co,%A,5� -1-i� hoVe, ur\,Sa�k aria r,a}- fM hook Pere.$ b�o� Avg a�'ie.�^ �►�- ha(� hc,5 bccn W54 z '7-AU lh� L -0 Describe in detail each INJURY or DAMAGE v COM,21 86A havt. been do.mag� � bend; A SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE The amount claimed, as of the date of presentation of this claim, is computed as follows: Damages incurred to date (exact): Estimated prospective damages as far as known: OO Damage to property ..................... $ Future expenses for medical and h _ � hospital care Expenses for medical and hospital care ..... $ Future loss of earnings ....................$ Loss of eamings ........................ $ 44- Other prospective special damages ..........$ Special damages for ..................... $ Prospective general damages ..............S General damages ...................... $ - Total estimated prospective damages .......S � Total damager*incurred to date .......... $ Total amount darned as of date of presentation of this claim: $ �� Was damage and/or injury investigated by ? —� If so, what city? Were paramedics or ambulance called? A,10 If so, name city or ambulance If injured, state date, time, name and address of doctor of your initial visit — A10 WITNESSES to DAMAGE or T"ID URY: List all persons and addresses of s known to have infomnation: Name 2 5 Address 1� ,? : 144 Phone b6o) ?Z S—' �T30 Name Address phone Name Address Phone DOCTOR AND HOSPITALS: Hospital ti a Address Doctor it/` Phone Phone Doctor Address phi For all accident claim READ CAREFULLY Place on following diagram name -of streets, including North, accident by "A-1" and location -of yourself or your vehicle at the time of the accident East, South, And West; indicate place of accident by -r and by showing house by 1-10 and the point of impact by "X " numbers or distances to street comers. If City Vehicle was involved, designate by k4er W location of City Vehicle when you first saw it, and by "B" location of yourself NOTE: ti diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. L) ILZ SIDEWALK CURB --t CURB �^ to nt I or person "on IDEWALK G•� NOTE: CLAIMS MUST BE FILED WITH CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) - 11 1,111; -04 Q 1 • �� I • 0• c� ge r� t� • Y- c, 4 0 y ��J _ k �. + h a x,: t� Y f�� Ss� --�� - '9t ., e� - +� ,5's � i. l y � ' :r.. �' K � .,a ,.: {��. � .a . r t 1 _ ss; ,� � _ // C /dyt 'r y.) e / � 4 Y � .i�. _ � �t f. et�� , J .. v��. �� _ � ' �! ` 9 �� `L �. .. z., ` •1 - ifs t ^' i _,..+�,/ �....r _ � �,_' _. `%�O i4 �,;�,+• +i tl. r7li tip _-.,�,�„' - Y ✓ apt _ . - - Y• saLt_'a "mot _ LL 5 + (• � _' � '1 . SQL L .1• ry I, ``� (R p } t+J i it ^a r�r � 1 aY j'• r � r ' ~ B • , � F a � � « iY. kit x d r S ' rr c• ! A« k s [. 41 ♦L • ,r Ilk • . Aka c _ COUNCIL/RDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Denial of Claim for Damages Filed CONSENT CALENDAR: 17 By Susan Knight — Date of Loss: June 27, 2003 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Deny the Claim for Damages filed by Susan Knight, with a reported date of loss of June 27, 2003. FISCAL IMPLICATIONS: The total amount of the claim was $598.78. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: A claim was filed by Robert Rios with a reported date of loss of June 27, 2003 (Attachment 1). It was forwarded to Carl Warren & Co., the City's claims administrator. Carl Warren & Co. has reviewed the matter and recommends that the City Council deny the claim. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1 . Deny the Claim for Damages filed by Susan Knight with a reported date of loss June 27, 2003; or 2. Accept the claim,, or some portion thereof; or 3. Provide staff with alternative direction. Respectfully submitted, *on . Ruiz, ers n el/Risk Manager Approved for submission by: Mark Weiss, Acting City Manager Attachment: 1. Susan Knight, Claim for Damages RE( . FILE WITH: f%1 AIRA cno nAR,swn_L ATTACHMENT 1 'UBLIC CITY CLERK'S OFFICE -- ""�"" ' %W E I& NEWS' City of La Quints TO PERSON OR PROPERffNo. WORKS P.o. Box 15o4 t LaQuints, CA 92253 2 1 INSTRUCTIONS 1. Claims for death, injury to person or to personal property must be filed not later than six months aftg I t Y OF A Q U I N T A . the occurrence. (Gov. Code § 911.2.) CiTt Y C L OFFICE 2. Claims for damages to real property must be filed not later than 1 year after the occurrence. (Gov. Code § 9112.) 3. Read entire claim form before filing. 4. See page 2 for diagram upon which to locate place of accident 5. This claim form must be signed on page 2 at bottom. 6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET. TO: (Name of City] Date of Birth of Claimant: - 4&AeZ-20� /0 - - 6'3 Name of Claimant: Occupation of Claimant <�:Z�(z4esl4xjl Home Address of Claimant City and State Home Telephone of Claimant: 7 7a �/� Business Address of Claimant City and tate Business Telephone of Claimant Claimant's Social Security No.: Give address and telephone number to which you desire notices or comm6nications to be sent .regarding claim: When did DAMAGE or INJUU occur? Date: �U�V A ��: l%: 3d Names of any city employees involved in INJURY or DAMAGE: If Claim is for Equitable Indemnity, give date claimant served with the complaint Date: Where did DAMAGE or INJURY occur? Describe fuliv. and locate on diagram nn reverse side of fhic chapt Whara 2nnrnnrinfa nivc elrnnf n,%mne and address and measurements from landmarks: Describe in detail how the DAMAGE or INJURY occurred. S f Why do you claim the city is responsible? klgyC�t�f�0 r-a SKouJ �y �" ;F 4019 5 &ATQ 7 I AMIAJf&f�,J, Wit/, T?t Describe in detail each INJURY or DAMAGE SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVr#Rg E The amount claimed, as of the date of presentation of this claim, is computed as follows: i Damages incurred to date (exact): Estimated prospective damages as far, as known: Damage to property ..................... $ Expenses for medical and hospital care ..... $ Loss of earnings ........................ $ Special damages for ..................... $ General damages ....................... $ Total damages incurred to date .......... $ Total amount claimed as of date of presentation of this claim: $ Future expenses for medical and hospital care .$ Future loss of earnings ........ ........$ Other prospective special damages ..........$ Prospective general damages ... ..... .$ Total estimated prospective damages .......$ Was damage and/or injury investigated by police? If so, what city? Were paramedics or ambulance called? If so, name city or ambulance If injured, state date,,time, name and address of doctor of your initial visit WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons known to have information: Name Address -, Phone.? Name .. .. • Address Phone Name Address Phone DOCTOR AND HOSPITALS: Hospital Address Phone Doctor Address `Phone Doctor Address Phone READ CAREFULLY For all accident claims place on following diagram name of streets, including North, accident by "A-1" and location of yourself or your vehicle at the time of the accident East, South, And West, indicate place of accident by "X" and by showing house by "B-1" and the point of impact by "X " numbers or distances to street comers. If City Vehicle was involved, designate by leber "A' location of City Vehicle when you first saw it, and by "B"location.of yourself NOTE:'' 9 diagrams below do not fit the situation, attach hereto a proper diagram or your vehicle when you first saw City Vehicle; location of City vehicle at time of signed by claimant. CURB person filing. on)is behalf giving to nt: NOTE: CLAIMS MUST BE FILED ti,,q $lot awwrrax 0 ,C U R B SIDEWALK t �. c ' lq-03 CITY CLERK (Gov. Code § 915a.) Presentation of a false claim is a felony (Pen. Code § 72.) f7' A -11 lei 5ir /3 /o.7 rep) tlwiwe-voc N(,) 77 ij 0 1, t+77"E- �k--V Or 0 77/ZE-7- ):�e(sxlv4b Lo �� q o3 )—f - D et P () 'r i t P.O. Box 1504 78-495 CALLE TAMPICO LA QUINTA, CALIFORNIA 92253 July 31, 2003 Charles D. Knight 78-820 Sonesta Way La Quinta, CA 92253 R E - Potho .�. on :teffer. son Rtreet n -tar Home Depot Dear Mr. Knight: (760) 777-7000 FAX (760) 777-7101 Thank you for your letter dated July 9, 2003 regarding damage to your wife's vehicle that occurred from a pothole on Jefferson Street near the entrance to the Home Depot. Attached is a Claims for Damage to Person or Property form that you should complete and return to the City Clerk's office so that the City can review your case with the City's claims adjuster. Once the claim is reviewed, the City Clerk will notify you as to the disposition of your claim. If you have any questions, please contact me at (760) 777-7042 or the City Clerk can be reached at (760) 777-7002. Sincerely, Jimothy R. J so E. Public Works Director/City Engineer TRJ/acj cc: June Greek, City Clerk Charles D Knight 78-820 Sonesta Way La Quinta Ca 92253 City of La Quinta Public Works Dept. 78495 Calle Tampico La Quinta Ca 92253 July 9, 2003 To Whom It May Concern, RECEIVED JUL 15 2003 PUBLIC 'FORKS On June 27,2003 at about 7:45 AM, my wife was traveling south on Jefferson St. near the entrance to the Home Depot parking lot when she hit a pot hole in the street. It wasn't a little hole. She ruined a brand new tire, bent the inside of the rim on the right front wheel and bent the tie rod ends and strut mountings on the same wheel, plus the fact that I had to go and change the tire. Enclosed are copies of the repair bills and a copy of the new tire purchase just a few days before. I would appreciate re-imbursement for these bills since the cause for the repairs was due to the hole in a city maintained street. The amounts due are: $219.19 - new rim and tire 379.60 - tie rods, strut and alignment $598.78 - Total due If you have any questions I can be reached during the day at 760-564-4052. Thank you for your consideration and payment. Sincerely , `J J4[1SAUTER'S TIRE FACTOR 78105 COUNTRY CLUB DRIVE BERMUDA DUNES. CA 92201 760/360-8552 NONSIG #: 000173324 CUSTOMER: CHARLES KNIGHT 78065 AVE LA FONDA LA QUINTA. CA 92253 BAR# 4203 EPA# CAL000263985 WORK ORDER #: 27000582'- PAGE: 1 TIME STARTED: 10:07:33 HOME PHONE: 7 -4052 VEHICLE: 2001 FORD FOCUS SALESMAN: RICH GREEN R535 CA MILEAGE: 39797 COLOR: BLACK ENGINE: 2.0L L4 FI WRK ORD DATE; 06/16/08 DUE: 06/16/03 �R[][J0�T------------------------MBCF{ANTC--QOAPJTTT7---PRTCE------[AZIOF-�'--EXTERS3OR ------------------------------------------------------------------------------- P195/60R15 87T COBRA RAD G/T BSL 4 55.14 220.56 39622 WHEEL BALANCE 4 10.00 40.00 093201 ' -tit" NRUBBERVA 'LVE STEM 4 2.99 11.96 041263 TIRE DISPOSAL FEE - PASSENGER 4 2.25 9.00 093930 CALIFORNIA STATE TIRE FEE 4 1.00 4.00 TIRE TAX |Zegistration: Serial# Quantitv 1 Warranty Period 0 Red istratinn: Seri�al# Quantitv 1 Warrantv Period 0 |�egistratic.n: Serial# Quant,tv 1 Warrantv Period 0 Registration: Serial# Quantitv 1 Warrantv Period 0 COMP 4 WHL ALIGN (ADTL REAR CRG) 1 69.00 69.00 078162 INSPECT TIRE"'. ADJUST AIR PRESSURE - INSPECT STEERING AND SUSPENSION COMPONENT S - MEASURE AND CORRECT ALIGNMENT ANGLES ON FRONT AND REAR SHIM ADJUSTABLE WHE E: *LS - PROVlDE PRINT OUT WITH MANUFACTURERS SPECIFICATIONS - (SHIMS AND LABOR E XTRA WHERE REQUIRED) 1 MERCHANDIGE: 232.52 �� �� w�~=='- LABOR: 109.00 �� ~f���� 5 �,�. WORK RSALESDER OTAX: 318.02 AOTHER: 13.00 ��^ "^ - ' ~ 72.54 ********THIS IS »jrJT AN INVOICE********* *******DO NOT PAY FRSCJM THIS FORM******* TREAD REMAINING: LF RF LR �� ' ��. /-u�� u u�� THANK Y NOTE �--�—�---'��--�------' FRONT ENT)STATE INGP ALL SEAS�N PREP �----'---� —���- Customer Signature : Printed Name: AUTHORIZED BY PHONE R.F. RECD BY MANNER RECEIVED ' DATE TIME DEGCRIPTION ���_ JACK S ' TIRE FACTORY 78105 OiNTRY CLUB DRIVE BERMUDA DUNES. CA 92201 760/360-8552 NONSIG #: 00()173324 KNIGHT CUSTOMER: �» 78065 AVE LA FONDA } LA QUINTA. CA BAR# EPA# CAL000263985 INVOICE #: 270006252 PAGE: 1 TIME STARTED: 13:58x58 TIME CLOSED: 13:07:17 E; 760/564-4052 VEHICLE: ^~^-S�1���': 2001 FORD 5 CA MILEAGE: 41301 o^,�-c ANDRES GARCIA ���cmo�aLA�"�"~~ COLOR: BLACK ^ ENGINE: 2 0L L4 FI I�JVOlCE DATE: 06/30/03 DUE: 06/30/03 --------------------- ------------------------- MECHANIC QUANTITY PRICE LABOR EXTENSIOt PRODUCT ------------------- ----------------------- 1 P195/60R1353 5 87T COBRA RAD �/T BSL 55 ~ 55 14 .14 �� 781 1 10.00 10.00 ~''E^L2781 --'-�� 2,99 0930 BDER VALVE STEM``~-4� 1 2.99 263FEE PASSENGER TIRE D151"'OSAL - 353 1 2.25 2.�5 093930IA STATE TIRE FEE CALIFORN 353 l 1.00 1 0� , TIRE TAX : Serial# U9U9C291503 Registratzon Quantitv 1 Warranty Period 0 USED 15" WHEEL ALLOY 353 1 133.00 133.00 CHECK TENDERED BY Printed Name: MERCHANDISE: LABOR: OTHER: GALES TAX: INVOICE TOTAL: 353 219"19 �� P*;:i1:`r_s•"+� I�YE ♦ VALIDATE TOTALi,75 ,, , L V +.f •, 1. .I�.., -',',r IJ. er R'�'«%I•� IrF •7 ii"'••j 1_('\ F %' r J,- 1•+I t "eft" You bat TM IMt fl'OIR Your Car" I U CA `r' C 1.,. () 5r'tt . ?--459? 0 Pep Boys 5 /R3 AM 106002 r PA4 81-246 STATE HIGHWAY 111 ANAGER: R ICI•iARD D tTAt40 INDIO, CA 9=1 (160) 347-4597 o+►rE 07/01/2003 _ REG $2 TRX 07/03/03 $227064 16 : 59 :��5 �� I.LA�k 6 ENTERED CADt!'!A CASHIER $6539 TMMIN 6.44PM STOWE 60MAII your oar mneim in our Purim bw Mien LOMFINISHED *** Order $5449136, Knight, Char I es *** , 9 o seai r no1�0"'� �° . slolape s�o ire � to of .00 Pay day. REQJWED s CUSrO ER rI C, 1 ALN : COMPUTERIZED WHEEL AL 1 320Z PS FLU I D - PYRO I L 54.99 1.99 T � MATERIALS.1 UNDERSTAND ANY COST QWTED 4 AN ESTIMATE. PEP SOM EMPLOYEES IDT BE RESPONSIBLE FOR LOSS OR DAMAGE TO THE VEHICLE OR ARTICLES LEFT IN MAY OPERA VEHICLE FOR MISPECTION, TIHG 1 R&R TIE ROD &/OR ENO INNER 1 W. 00 ME WH EN NTHE VEHICLE NERNIGHT ARE AOTT INSI BOYS' E• 8UOWNER'$ RIM I ILLD1�NG OR BE NG DRIVVEEN�PEP 1 R&R TIE ROD &/OR END OUTER 28.80 °CURE PAYMENT FOR Wows PERFORMED UNDER A WRITTEN REPMIIR ESTIMATE. 1 FRT STRUT AND/OR CARTRIDGE 50.00 1 INNER TIE ROD END 18.37 T _. 1 OUTER TIE ROD END 27.2 T 1 FRONT STRUT 79.62 T *** ORDER END *** 8 Items Subtotal 369.69 Tax 9.91 Total 379.60 *** CHECK *** 379.60- Cash Change .00 TPA YOU FM &W 91G AT Pep Bays RECEIPT REQUIRED FOR RETURNS to:jl 04. of T9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Adoption of a Resolution Accepting a Cash Donation from Rutan and Tucker for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a cash donation from Rutan and Tucker for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 3, 2003, Rutan and Tucker provided the City of La Quinta with an announcement of their pledge to provide a cash donation of $750.00 to be used for the purchase of door prizes for the Employee Recognition Banquet. The Banquet will be held on December 6, 2003, at the PGA West Stadium Clubhouse. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a cash donation from Rutan and Tucker for the Employee Recognition Banquet; or 2. Do not adopt a Resolution of the City Council accepting a cash donation from Rutan and Tucker for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, N- �h en�__. ,A AW- Approved for submission by: Mark Weiss, Acting City Manager RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM RUTAN & TUCKER, FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on November 3, 2003, Rutan & Tucker generously made a cash donation of $750.00 to the City for the Employee Recognition Banquet, to be held on December 6, 2003, at the PGA West Stadium Club House in La Quinta, California; and WHEREAS, the gift was donated to the City and its personnel and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City to accept the donation and to direct the Acting City Manager to control distribution of the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the cash donation of $750.00. 2. The Acting City Manager is hereby directed to control distribution of said donation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18`h day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 147 Resolution No. 2003- (enter project name) Adopted: (enter meeting date) Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 148 l .. �}I[f1�911Ai10� �G� • � 9ti5 OFTI COUNCIL/RDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Adoption of a Resolution Approving the CONSENT CALENDAR: Provisions Pertaining to the Formation and Duties of the Coachella Valley Animal Campus Commission and STUDY SESSION: Consenting to Amend the Riverside County Code to Include Said Provisions PUBLIC HEARING: RECOMMENDATION: Adopt a Resolution approving the provisions pertaining to the formation and duties of the Coachella Valley Animal Commission and consenting to amend the Riverside County Code to include said provisions. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The City of La Quinta, the County of Riverside, the Palm Desert Financing Authority and various other cities throughout the Coachella Valley are cooperating in the development and operation of the Coachella Valley Animal Campus ("Animal Campus"). Administration of the Animal Campus will be by a body known as the Coachella Valley Animal Campus Commission ("Commission"). The Commission will exist under the auspices of the County of Riverside. Formation of the Commission will be accomplished by the Riverside County Board of Supervisors amending the Riverside County Code to include the substance of the provisions set forth in Exhibit "A" to the resolution. ips The Animal Campus is a joint project between the County of Riverside, the Riverside County Palm Desert Financing Authority ("RCPDFA"), the cities of Desert Hot Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, Coachella and La Quinta ("Member Cities"), the nonprofit group, Animal Samaritans, and the Coachella Valley Association of Governments ("CVAG"), to construct a state of the art animal shelter to serve the needs of the Coachella Valley community and the Member Cities in caring for and fostering respect and compassion for all animals. The Animal Campus is scheduled to begin construction in early 2004 with completion by the end of 2004. Originally, the Animal Campus was to be managed and operated under a board of directors organized in accordance with the implementing bylaws of a nonprofit corporation. Due to concerns expressed by the Member Cities and the County of Riverside over financing and indemnity issues with the Animal Campus operating as a nonprofit corporation, the Animal Campus Bylaws Committee, made up of representatives of the Member Cities and the County of Riverside, approved placing the Animal Campus under the umbrella of the County of Riverside, and placing its administration under a body being made up of representatives of the Member Cities and the County of Riverside. The representatives consist of one elected official appointed by the city council of each Member City and an elected official appointed by and from the Riverside County Board of Supervisors. These elected officials will make up the Commission. Councilmember Perkins is La Quinta's representative on the Commission. The provisions that the County of Riverside will adopt to form the Commission and set forth the duties of the Commission are attached as Exhibit "A" to the resolution. The substance of Exhibit "A" has been formally approved by the Animal Campus Bylaws Committee. The Animal Campus Bylaws Committee is requesting that all of the Member Cities approve Exhibit "A" and consent to amending the Riverside County Code to include the provisions of Exhibit "A". FINDINGS AND. ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution approving the provisions pertaining to the formation and duties of the Coachella Valley Animal Commission and consenting to amend the Riverside County Code to include said provisions; or 2. Do not adopt a Resolution approving the provisions pertaining to the formation and duties of the Coachella Valley Animal Commission and consenting to amend the Riverside County Code to include said provisions; or J rA 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direct r of Building and Safety Approved for submission by: MaNaL t rk Weiss, Acting City Manager Attachment: 1 . Resolution Regarding the Coachella Valley Animal Commission 151 ATTACHMENT 1 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA APPROVING THE PROVISIONS PERTAINING TO THE CREATION AND DUTIES OF THE COACHELLA VALLEY ANIMAL CAMPUS COMMISSION AND CONSENTING TO AN AMENDMENT TO THE RIVERSIDE COUNTY CODE TO INCLUDE SAID PROVISIONS WHEREAS, The County of Riverside, the Riverside County Palm Desert Financing Authority, the cities of Desert Hot Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, Coachella and La Quinta ("Member Cities"), the nonprofit group, Animal Samaritans, and the Coachella Valley Association of Governments ("CVAG") are cooperating in the development and operation of the Coachella Valley Animal Campus ("Animal Campus"); and WHEREAS, the Animal Campus will be a state of the art animal shelter serving the needs of the Coachella Valley community and the Member Cities in caring for and fostering respect and compassion for all animals; and WHEREAS, the Animal Campus is scheduled to begin construction in early 2004 with completion by the end of 2004; and WHEREAS, the Animal Campus Bylaws Committee, made up of representatives of the Member Cities and the County of Riverside, approved placing the Animal Campus under the umbrella of the County of Riverside, with its administration being comprised of elected officials being appointed by the city councils of the Member Cities and the Riverside County Board of Supervisors; and WHEREAS, the administrative body that will be appointed by the city councils of the Member Cities and the Riverside County Board of Supervisors shall be known as the Coachella Valley Animal Campus Commission; and WHEREAS, the Animal Campus Bylaws Committee has formally approved the proposed amendment to the Riverside County Code that sets forth provisions pertaining to the formation and duties of the Coachella Valley Animal Campus Commission as set forth in Exhibit "A"; and 152 WHEREAS, the Animal Campus Bylaws Committee is requesting that all of the Member Cities approve the substance of Exhibit "A," and consent to amending the Riverside County Code to include the substance of Exhibit "A." NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1: That the City Council of the City of La Quinta approves the substance and text set forth in Exhibit "A" and consents to amending the Riverside County Code to include the provisions of Exhibit "A." SECTION 2: That the City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book for original Resolutions of the City; and shall make a minute passage and adoption thereof in the records of the proceedings of the City Council in the minutes of the meeting at which this Resolution is passed and adopted. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 153 M ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 154 EXHIBIT A Title 6 ANIMALS Chapter 6.18 COACBELLA VALLEY ANIMAL CAMPUS COMMISSION Sec= 6.18.010 Office Created 6.18.020 Purpose and Intent 6.18.030 Membership — Appointment 6.18.040 Selection of Commissioners 6.18.050 Alternate Commissioner 6.18.060 Term of Office 6.18.070 Vacancies 6.18.080 Removal from Office 6.18.090 Duties and Powers 6.18.100 Commission Subject to Ralph M. Brown Act 6.18.110 Quorum 6.18.120 Agenda 6.18.130 Order of Meetings 6.18.140 Motions 6.18.15 0 Adjourned Meetings 6.18.160 Special Meetings 6.18.170 Study Session — Workshops 6.18.180 Committees of Animal Campus Commission 6.18.190 Meetings and Actions of Committees 6.18.200 Fees and Compensation of Commissioners 6.18.210 Attendance at Meetings 6.18.220 Personnel 6.18.230 Principal Office 6.18.240 Other Offices 6.18.250 Principal Territory 6.18.260 Extension of Service .6.18.010 Office Created There is established a commission to be known as the "Coachella Valley Animal Campus Commission" (hereinafter "Animal Campus Commission). 6 18.020 Purpose and Intent The purpose of the Animal Campus Commission shall oversee the operation of the Coachella Valley Animal Campus to create a community of no more homeless, unwanted or lost animals. The Animal Campus Commission pledges to the community to: 155 A. Foster a caring environment of respect, responsibility and compassion for all; B. Provide humane sheltering; C. Provide education to undertake and collaborate with Animal Samaritans and other animal welfare organizations for educational programs for the care and treatment of animals; D. Reunite pets and owners; and E. Promote an aggressive adoption campaign. 6 18 030 Membership —Appointment The Animal Campus Commission shall consist of one (1) elected official appointed by the respective City Council of each signatory city. The County Board of Supervisors of the Fourth and Fifth Districts shall serve until his/her successor has been appointed by the Board of Supervisors. The President of the Animal Samaritans SPCA, Inc. or his/her designee shall also serve on the Animal Campus Commission in ex-officio capacity. 6- 18 040 Selection of Chairperson and Vice -Chairperson The Animal Campus Commission shall elect a chair and a vice -chair at its first meeting and thereafter at the regular meeting of the Animal Campus Commission held in January of each succeeding year. In addition to the chair and vice chair, the Animal Campus Commission may appoint persons to serve on committees deemed necessary in order to effectuate the purpose of the Animal Campus Commission. A. Chairperson. A Chairperson shall preside at meetings of the Animal Campus Commission and exercise and perform such other powers and duties as may be, from time to time, assigned to him/her by the Animal Campus Commission. The Chair shall serve as an ex-officio member of all committees of the Animal Campus Commission. B. Vice -Chairperson. In the absence or disability of the Chairperson, the Vice - Chairperson, as designated by the Animal Campus Commission, shall perform all duties of the Chairperson, and when so acting shall have all the powers of, and be subject to all the restrictions upon the Chairperson. The Vice -Chairperson shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Animal Campus Commission or the Chairperson. 6.18.050 Alternate Commissioner In addition to the commissioners referenced in Section 6.18.030 an alternate member for each jurisdiction shall be appointed by the respective City Council of each signatory city and may be an elected official/or city appointed representative with voting powers from the signatory jurisdiction. 1156 6.18.060 Term of Office Animal Campus commissioners shall serve until the earlier of: A. Their office becomes vacant pursuant to Sections 6.18.070; B. They are removed from office pursuant to Section 6.18.080; or C. Their office becomes vacant due to said commissioner vacating their elected office. 6.18.070 Vacancies A vacancy on the Animal Campus Commission is the responsibility of the affected member jurisdiction of which there is no representation on the Animal Campus Commission. When the death or resignation of any commissioner occurs, the Animal Campus Commission Chair shall ask that another appointment be made. 6.18.080 Removal from Office The County Board of Supervisors and the City Councils of the member jurisdictions may remove their respective member of the Animal Campus Commission from office at any time during his/her term, provided that a respective replacement commissioner is appointed by said County Board of Supervisors or City Councils. 6.18.090 Duties and Powers The Animal Campus Commission shall have the following major duties and powers: A. Establish Mission Statement for the Animal Campus Commission; B. Review and recommend a budget for the Animal Campus Commission; C. Establish policies for the operation of the Animal Campus, maintain policy compliance, receive public comments and respond to complaints; D. Establish Policies and Administrative Regulations for responding to complaints; such Policies and Administrative regulations shall include, but not be limited to, a Procedure .for referring civil claims to County Counsel, County Risk Management, or other applicable County Departments as deemed necessary; E. Oversee 6 year County contract for operations and maintenance of shelter; F. Establish & manage a fund-raising arm and grant writing component for public donations and develop and volunteer program; G. Notify member jurisdictions of vacancies on the Animal Campus Commission and fill any vacancies on i. any committee; H. Advise county on amending any sections of this Chapter or repealing this Chapter in its entirety; I. Amend or repeal any resolution of the Animal Campus Commission or the members of these committees; J. Appoint any other committees of the Animal Campus Commission or the members of these committees; K. Observe Conflict of Interest Code; and L. Undertake such activities as may be necessary in order to provide animal control services within the serviced cities and unincorporated areas of the county. 6.18. 100 Commission Subject to Ralph M. Brown Act The Commission shall provide for its regular, adjourned regular and special meetings and such further meetings as the signatory cities may reasonably request depending upon the pressures of business. The dates upon which, and the hour and place at which, any regular meeting shall be held shall be fixed by Resolution of the Commission, and a copy of such Resolution shall be filed with each of the parties hereto. All meetings of the Animal Campus Commission shall comply with and be held in accordance with the provisions of the Ralph M. Brown Act as it presently exists or may be from time to time amended, commencing with Section 54950 of the California Government Code. Minutes of the meetings of the Commission shall be maintained and copies of the same filed with the County Clerk and the Clerk of the signatory cities. Public Notice of these meetings shall be required. 6.18.110 Quorum A majority of the authorized number of commissioners shall constitute a quorum for the transaction of business, except to adjourn as provided in Section 6.18.150. Every act or decision done or made by a majority of the commissioners present at a meeting duly held at which a quorum is present shall be regarded as the act of the Animal Campus Commission. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of commissioners, if action taken is approved by at least a majority of the required quorum for that meeting. 6.18.120 Agenda A. An agenda for each meeting of the Animal Campus Commission shall be prepared by the County Health Director or his/her designee; 1,58 10 B. There shall be attached to each agenda a report of matters pending action by the Animal Campus Commission. 6 18 130 Order of Meetings A. The order of business of the Animal Campus Commission shall be as follows: 1. The Chairperson shall take the chair precisely at the hour appointed for the meeting and shall immediately call the Animal Campus Commission to order; 2. Commissioners present and absent shall be recorded; 3. Staff shall be asked for any updates on the agenda; 4. The minutes of any preceding Animal Campus Commission meeting shall be submitted for approval; 5. The Chairperson shall ask whether any member of the audience wishes to comment on any matter which is not listed on the agenda; 6. The Chairperson shall advise the audience of the .procedures to be followed at the meeting; 7. The Animal Campus Commission shall then hear and act upon those items scheduled for consideration or public hearing, together with such other matters of business and reports as the Animal Campus Commission or County Health Director finds to require Animal Campus Commission consideration; 8. Adj oomment. B. Presentation of Public Hearing items. The following shall be the order of procedure for public hearings concerning Animal Campus matters: 1. The Chairperson shall announce the subject of the public hearing, as advertised; 2. If a request is made for continuance, a motion may be made and voted on to continue the public hearing to a definite time and date; 3. The Chairperson shall ask staff to present the substance of the matter, staff report and recommendations on the public hearing item and to answer any questions of the Animal Campus Commission; 4. Order of testimony. The order of testimony shall be as follows: a. Proponent's statements; 11 b. Opponent's statements; c. Rebuttal; d. The Chairperson shall close thee public hearing; 5. The Animal Campus Commission shall then deliberate and either determine the matter or continue the matter to another date and time certain; 6. Rules of testimony. The rules of testimony shall be as follows: a. Persons presenting testimony to the Animal Campus Commission shall give their name and address for the record; b. If there are numerous people in the audience who wish to speak on the issue, and it is known that all represent the same opinion, a spokesman should be selected to speak for the entire group. The spokesman shall have the opportunity to address the Animal Campus Commission for a reasonable length of time, presenting a complete case; c. To avoid unnecessary cumulative evidence, the Chairperson may limit the time of testimony on a particular issue; d. Irrelevant and abusive comments by witnesses or commissioners and off -subject comments shall be ruled out of order; e. The Chairperson shall not permit any complaints regarding staff or individual commissioners during a public hearing. Complaints should -be submitted in writing to the County Health Director and/or presented verbally as a separate item of the agenda; f. No person shall address the Animal Campus Commission without first securin the permission of the Chairperson to do so; g. All comments shall be placed through the Chairperson; h. No commis ioner shall be interrupted while said commissioner has the floor without a compelling cause. 6.18.140 Motions A. Voting Requirements. 1. A quorum shall consist of a majority of the authorized number of commissioners; 10 12 2. An affirmative vote of the majority of the quorum is necessary for the Animal Campus Commission to take action; 3. When a commissioner abstains from voting on any matter before the Animal Campus Commission, that vote shall not constitute nor be considered as either a vote in favor of or in opposition to the matter being considered. A deadlock vote shall constitute no action. Such final deadlock votes shall be referred to the County Board of Supervisors. B. Recording of Votes. The minutes of the Animal Campus Commission's proceedings shall show the vote of each commissioner, including if they were absent or failed to vote on a matter considered. C. Disqualification from Voting. A commissioner shall disqualify himself/herself from voting in accordance with the State of California Conflict of Interest Code. When a person disqualifies himself/herself, he/she shall state prior to the consideration of such matter by the Animal Campus Commission that he/she is disqualifying himself/herself due to a possible conflict of interest and shall then leave the voting area. D. Ex Parte Contacts with Regard to an Item Before the Animal Campus Commission. The commissioners shall advise the balance of the Animal Campus Commission with regard to the content of any outside contact with third parties, which contact relates to an item before 'the Animal Campus Commission. This excludes contacts with staff, county counsel or city attorneys. Such contacts and their content should be disclosed to the balance of the Animal Campus Commission before the Animal Campus Commission takes action on the an item to which the contact relates. E. A commissioner of the Animal Campus Commission, who has been absent during a prior public hearing with respect to an item should, but is not required to, review the record of said public hearing before voting with regard to that item. 6.18.150 Adjourned Meetings A majority of the commissioners present, whether or not constituting a quorum, may adjourn any meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is adjourned for more than twenty-four (24) hours, or a matter before the Animal Campus Commission constitutes a public hearing, in which case notice of the time and place shall be given before the time of the adjourned meeting. 6.18.160 Special Meetings Special meetings of the Animal Campus Commission may be held at any time upon the call of the Chairperson, Vice -Chairperson or by three (3) of the voting members of the Animal Campus Commission or upon request of the County Board of Supervisors or of a City Council of a signatory jurisdiction. Notice of the time and place of special meetings shall be given to each commissioner by one of the following methods: (a) by personal delivery of written notice; (b) by 1 first-class mail; (c) by telephone communication, either directly to the commissioner or to a person at the commissioner's office who would reasonably be expected to communicate such notice promptly to the commissioner; or (d) by electronic mail. Notices sent by first-class mail shall be deposited into a United States mail box at least forty-eight (48) hours before the time set for the meeting. Notice shall also be given to the press at least forty-eight (48) hours before the time set for the meeting. The notice shall also specify the purpose of the meeting, and the place of the meeting. 6 18 170 Study Session — Workshops A. The Animal Campus Commission may be convened as a whole or as a committee of the whole in the same manner as prescribed for the calling of a special meeting for the purpose of holding a study session; provided, however, that no official action shall be taken and no quorum shall be required. B. Study sessions shall be open to the public. 6.18.180 Committees of Animal Campus Commission A. The Animal Campus Commission may, by a majority of the vote of the commissioners, designate one or more committees, each consisting of a maximum of three (3) commissioners, should commissioners be appointed to said committee, to serve at the pleasure of the Animal Campus Commission. All members of any committee which exercises any authority of the Animal Campus Commission shall be members of the Animal campus Commission. Subject to limitations set forth in this section, any committee, to the extent provided by the Animal Campus Commission, shall have all the authority of the Animal Campus Commission, except that no committee may: 1. Fill any vacancies on any committee; 2. Amend or repeal any resolution of the Animal Campus Commission or the members of these committees; 3. Appoint any other committees of the Animal Campus Commission or the members of these committees; B. There shall be no permanent ad hoc committees. C. Responsibilities and objectives of any committee shall be specified at the time of the creation of the committee. D. Committees shall be dissolved upon the completion of their responsibilities and objectives or upon the request of the Chairperson of the Animal Campus Commission with the concurrence of a majority vote of the Animal Campus Commission. E. Committee members shall not receive compensation. 162 FUM 6 18 190 Meetings and Actions - of Committees Meetings and actions of committees shall be governed by, and hold and taken in accordance with the provisions of this Chapter, concerning meetings of commissioners, with such changes in the context as are necessary to substitute the committees and its members for the Animal Campus Commission and its members, except that the time for regular meetings of committees may be determined either by resolution of the Animal Campus Commission or by resolution of the committee. Special meetings of committees .may also be held by resolution of the Animal Campus Commission. Notice of special meetings or committees shall also be given to any and all alternate members, who shall have the right attend all meetings of any committee. The Animal Campus Commission may adopt rules for the government of any committee not inconsistent with the provisions of this Chapter. 6 18 200 Fees and Compensation of Commissioners Commissioners shall not receive compensation for their services. Reimbursement for expenses may be determined by resolution of the Animal Campus Commission. 6 18.210 Attendance at Meetings Commissioners and/or alternates are expected to attend all scheduled meetings. If a commissioner fails in this performance, the Mayor of the affected member jurisdiction will be notified. 6.18.220 Personnel The Animal Campus Commission may request from the county such county personnel as may be necessary to carry out the duties of the Animal Campus Commission, as provided by the contracts with the member jurisdictions. 6 18.23 0 Principal Office The principal permanent office for the transaction of the business of the Animal Campus Commission is located at Del Norte, Thousand Palms, California. The commissioners may change the principal office from one location to another for meeting purposes. Notice shall be provided for any change of location for meeting purposes in accordance with Section 6.18.160 of this Chapter. 6.18.240 Other Offices The Animal Campus commissioners may at any time establish branch or subordinate offices at any place or places where the Animal Campus Commission is qualified to do business. 6 18 250 Principal Terrilm The primary territory covered by the Animal Campus Commission shall be the jurisdictions 163 including Cathedral City, Coachella, Desert Hot Springs, La Quinta, Rancho Mirage, Indian Wells, Palm Desert and the Unincorporated Areas of the Coachella Valley, but nothing herein is intended to restrict the activities of the Animal Campus Commission to any other territory. The service area of the Animal Campus Commission may be extended to other geographic areas by service contract between the County and the jurisdiction to be served, provided the Animal Campus has capacity to provide such services and that such services are not subsidized by the members of the Animal Campus Commission. Recommendation of approval of such contract shall be by unanimous vote of the Animal Campus Commission and may be subject to such terms and conditions as the Animal Campus Commission determines. 6.18.260 Extension of Service The Animal Campus Commission shall advise the County of Riverside in matters pertaining to extending the County of Riverside's animal control services to other jurisdictions under the following circumstances and exclusive procedures: A. Extension of service area. Any public agency empowered by law to perform animal control services may join the Animal Campus provided said public agency enters into a "Coachella Valley Animal Campus Contract for Animal Shelter Services" with the County of Riverside. Should any new public agency enter into a contract for animal shelter services, said public agency shall be deemed a signatory city for all purposes pursuant to the provisions in this Chapter. Any such public agency desiring to join the Animal Campus shall present to the County of Riverside and the Animal Campus Commission a resolution of its governing body expressing that desire. The County of Riverside, with the advice of the Animal Campus Commission and the Riverside County Palm Desert Financing Authority (RCPDFA), shall determine whether there is sufficient capacity to provide such animal- control services, and if such capacity exists, may enter into a contract for providing animal shelter services. In no event, shall such animal shelter services for a new participating public agency be subsidized by any existing member public agencies of the Animal Campus Commission. Should a new public agency be added as a member of the Animal Campus Commission, said public agency shall be accorded full rights and assume full duties under the provisions contained in this Chapter. B. Number of Animal Campus Commissioners. If the service area of the Animal Campus is extended pursuant to Section 6.18.270(A), the number of Animal Campus commissioners and alternate commissioners shall be adjusted to reflect the new member public agency and provided. in accordance with the provisions of this Chapter. PARNCH\0002-01 Contracts AdminTOOmch-animal shelter -code PARNCH\0002-01 Contracts AdminTOOmch-animal shelter-code.doc H NO COUNCIIJRDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: ITEM TITLE: Approval of an Amendment to the BUSINESS SESSION: Professional Services Agreement (PSA) with David Evans CONSENT CALENDAR: -Lo and Associates Inc., for Design of the City Hall Expansion, Project No. 2002-01 STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve an Amendment to the Professional Services Agreement with David Evans and Associates Inc. in the amount of $154,126 for the additional design services for renovations to the existing City Hall and a subterranean Emergency Operations Center, and direct staff to include optional services in the amount of $27,200 which may be utilized during the construction phase of the project for construction administration. FISCAL IMPLICATIONS: On August 6, 2002, the City Council approved a Professional Services Agreement (PSA) with David Evans and Associates for design of the City Hall expansion in the amount of $281,931. Funding for optional construction management services in the amount of $67,358 was also approved. The cost associated with the proposed amendment for additional design services for the increased scope of work is $154,126. Also included in the amendment are optional construction management services in the amount of $27,200. Funding for the additional services for the project will be obtained from Development Impact Fees (DIF), Account # 252-000-300-290. As of 9/30/03 the balance of the Account was $1,251,613. Construction of the expansion, which may be approved for next fiscal year, will also be at least partially funded through Development Impact Fees. As a result of the increased scope, the current DIF will not be sufficient to fund the project. Staff will present the City Council with funding options for the construction at a later date. 165 S:\CITYMGR\STAFF REPORTS ONLY\C-12.DOC CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On May 7, 2002, the City Council approved and adopted the Fiscal Year 2002/2003 through Fiscal Year 2006/2007 CIP. The City Hall expansion received funding for design during Fiscal Year 2002/2003. David Evans and Associates (DEA) was awarded a contract in the amount of $270,927 to prepare the plans, specifications and construction cost estimates (PS&E) to design an approximately 15,000 square foot expansion to the City Hall. An optional fee in the amount of $67,358 to provide construction administration was also approved by the City Council at that time. On October 21, 2003, the City Council directed staff to expand the scope of the City Hall expansion project to include a subterranean Emergency Operations Center as well as certain renovations to the existing City Hall. The proposed amendment to the Agreement will add the aforementioned items to the scope of work as well as adjust the applicable fees. FINDINGS AND ALTERNATIVES: 1. Approve an Amendment to the Professional Services Agreement with David Evans and Associates Inc. in the amount of $154,126 for the additional design services for renovations to the existing City Hall and a subterranean Emergency Operations Center, and direct staff to include optional services in the amount of $27,200 which may be utilized during the construction phase of the project for construction administration; or 2. Do not approve an Amendment to the Professional Services Agreement with David Evans and Associates Inc. in the amount of $154,126 for the design of renovations to the existing City Hall and a subterranean Emergency Operations Center, and do not direct staff to include optional services in the amount of $27,200 which may be utilized during the construction phase of the project for construction administration; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Director oY Building and Safety 166 S:\CITYMGR\STAFF REPORTS ONLY\C-12.DOC Approved for Submission by: Mark Weiss, Acting City Manager Attachment: 1. Amendment to the Professional Services Agreement with DEA 16 7' 03 S:\CITYMGR\STAFF REPORTS ONLY\C-12.DOC ATTACHMENT 1 AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DAVID EVANS AND ASSOCIATES INC. FOR DESIGN OF THE CITY HALL EXPANSION. PROJECT NO. 2002-01 Per Section 9.3 of the aforementioned Agreement, both parties agree to the following: Exhibit A (Scope of Services) is amended to include all design components as listed in the current scope of services for an approximately 4,500 square foot subterranean Emergency Operations Center. Exhibit A (Scope of Services) is amended to include all design components as listed in the current scope of services for approximately 4,300 square feet of existing building renovation and upgrade. Exhibit B is amended to add $154,126 to the base contract amount for the above additions to the scope of services. Exhibit B is amended to add $27,200 to the Optional Services fee section that the City at its sole discretion may choose to initiate for Construction Observation Services associated the above additions to the Scope of Services. Section 2.1 of the contract is amended to read as follows: 2.1 Contract Sum For the services rendered pursuant to this .Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a. total amount not to exceed Four Hundred Sixty Three Thousand, Two Hundred Fifty Seven Dollars ($463,257) ... the rest of the Section to remain unchanged. City of La Quinta a California municipal Corporation Mark Weiss, Acting City Manager ATTEST: June S. Greek, City Clerk Date 168 GACITY HALLWWARDDEAAGENDA AMEND.DOC r, > A v APPROVED AS TO FORM: M. Katherine Jenson, City Attorney CONSULTANT: DAVID EVANS AND ASSOCIATES By: Name: Title: Date: 169 S:\CITYMGR\STAFF REPORTS ONLY\C-12.DOC OF T1'9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Adoption of a Resolution Accepting a Cash Donation from Nickerson and Associates for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a cash donation from Nickerson and Associates for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 5, 2003, Nickerson and Associates provided the City of La Quinta with an announcement of their pledge to provide a cash donation of $300.00 to be used for the purchase of door prizes for the Employee Recognition Banquet. The Banquet will be held on December 6, 2003, at the PGA West Stadium Clubhouse. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a cash donation from Nickerson and Associates for the Employee Recognition Banquet; or 170 2. Do not adopt a Resolution of the City Council accepting a cash donation from Nickerson and Associates for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, J!a, F�.r_ A.�-ejrlll'Manager Approved for submission by: V"- Mark Weiss, Acting City Manager 2 171 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM NICKERSON AND ASSOCIATES, FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on November 5, 2003, Nickerson and Associates generously made a cash donation of $300.00 to the City for the Employee Recognition Banquet, to be held on December 6, 2003, at the PGA West Stadium Club House in La Quinta, California; and WHEREAS, the gift was donated to the City and its personnel and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City to accept the donation and to direct the Acting City Manager to control distribution of the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City of La Quinta hereby accepts the cash donation of $300.00. 2. The Acting City Manager is hereby directed to control distribution of said donation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18" day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 172 Resolution No. 2003- (enter project name) Adopted: (enter meeting date) Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 173 o� �o F.. ceuht 4 Sep ?. r JW : u OF 'T9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Approval of Relocation Plan for Jefferson Street Widening Project, Phase II RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: _ PUBLIC HEARING: _ Approve the Relocation Plan for Jefferson Street Widening Project, Phase II, prepared by Overland, Pacific & Cutler, Inc. FISCAL IMPLICATIONS: The proposed Jefferson Street Phase II Improvements are funded in accordance with Amendment Number Three of the City of La Quinta, City of Indio, County of Riverside, and Coachella Valley Association of Governments (CVAG) Reimbursement Agreement and Memorandum of Understanding (MOU) executed on March 12, 2002. The overall project costs for the Phase II improvements are estimated at $16,700,000. CVAG has agreed to pay 75% of these costs. The remaining 25 % will be paid by the jurisdiction in which the improvements are constructed. The City of La Quinta's funding contribution (25% of the project costs within its jurisdiction) is estimated at $2,797,250. Of this amount, the City has been provided a credit in the amount of $963,000.00 from State Transportation Improvement Program funding obtained by the City to offset the costs of the newly included bridge across the Whitewater River, and a credit of $1,647,184.00 as a repayment for the Regional share, advanced by the City for the Washington Street Improvements from 500' south of the La Quinta Evacuation Channel to Avenue 50. 174 The City of La Quinta shall be responsible for repaying any balance of its portion of the proposed improvements minus its credit in the amount of $2,610,184.00. Considering the City's estimated costs are $2,797,250, the City's out-of-pocket share will be approximately $186,466. However, the City's actual contribution will be calculated based on the project's final costs. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Whenever a public entity takes action that will result in the displacement of residential occupants, a Relocation Plan must be prepared which includes an analysis of the aggregate relocation needs of all persons to be displaced and how these needs will be met along with a detailed description of the relocation advisory services program. California Code of Regulations, Title 25, Division 1, Chapter 6, Section 6038(e)(2) requires notification to the occupants of property acquired by a public entity that a relocation plan is available for public review. On October 9, 2003, the plan was distributed to all potentially displaced occupants within the project area inviting comments and allowing a 30-day response period that expired November 8, 2003. No comments were received. Once adopted, the plan will be forwarded to the State of California, Housing and Community Development Department, which will act as a central repository. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve the Relocation Plan for Jefferson Street Widening Project, Phase II, prepared by Overland, Pacific & Cutler, Inc.; or 2. Do not approve the Relocation Plan for Jefferson Street Widening Project, Phase II, prepared by Overland, Pacific & Cutler, Inc. 3. ; or 4. Provide staff with alternative direction. 175 2 Respectfully submitted, C4mothy R. o ass , P.E. Pubic Works Director/City Engineer Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Relocation Plan 176 ATTACHMENT 1 RELOCATION PLAN FOR JEFFERSON STREET WIDENING PROJECT, PHASE 11 LA QUINTA, CALIFORNIA Prepared for: The City of La Quinta Prepared by: Overland, Pacific & Cutler Inc. 41555 Cook Street, Suite 250 Palm Desert, CA 92260 1-760-776-1238 September 27, 2003 1'7'7 4 TABLE OF CONTENTS INTRODUCTION.................................................................................. I................1 1. ASSESSMENT OF NEEDS................................................................2 2. REPLACEMENT HOUSING RESOURCES.........................................3 3. CONCURRENT RESIDENTIAL DISPLACEMENT ..............................4 4. PROGRAM ASSURANCES AND STANDARDS.................................4 5. RELOCATION ASSISTANCE PROGRAM...........................................5 6. CITIZEN PARTICIPATION / PLAN REVIEW.......................................5 7. RELOCATION BENEFIT CATEGORIES.............................................5 8. PAYMENT OF RELOCATION BENEFITS...........................................8 9. APPEALS POLICY..............................................................................8 10. PROJECTED DATES OF DISPLACEMENT........................................8 11. ESTIMATED RELOCATION COSTS...................................................8 TABLE OF ATTACHMENTS Attachment 1: Sample Brochures Given to Displaced Households. Attachment 2: Plan Addendum 178 5 INTRODUCTION The City of La Quinta, ("City") has taken action that may result in the purchase and development of property within the corporate limits of the City of La Quinta. As a result, housing will be affected and 17 households will have to be permanently displaced for this project to go forward. The location of this housing, which is the subject of this plan, is generally described as follows: The East and West Sides of Jefferson Street, North of Vista Grande and South of Westward Ho Drive. Figures 1 and 2 below show the general and specific location of the project area. Figure 1: General Project Location Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II 179 1 6 Figure 2: Specific Project Location and HPDTJ `- 9Q a J "10 Fib tA. 0 IDr Coriez La rh a O «. e 1 Overland Pacific & Cutler, Inc. has prepared and will administer this Relocation Plan (the "Plan"), under the direction of or involvement with the City of La Quinta. This Plan provides the results of a needs assessment survey, a housing resource study and details of the City's proposed relocation program. This Plan sets forth policies and procedures necessary to conform with statutes and regulations established by the California Relocation Assistance Law, California Government Code section 7260 et seq. (the "CRAL") and the California Relocation Assistance and Real Property Acquisition Guidelines, Title 25, California Code of Regulations, chapter 6, section 6000 et seq. (the "Guidelines"). ASSESSMENT OF NEEDS Information necessary for the preparation of this plan was obtained primarily through personal interviews with the project area occupants and from information provided within the appraisal reports. The project site consists of seventeen (17) parcels improved with single family homes and eight (8) unimproved parcels. The square footage of the homes ranges in size from 1500 to 2900 square feet and the improvements were constructed between 1961 and 1990. Within the seventeen (17) households, it is believed there are thirteen (13) owner/occupants and four (4) tenant occupants. Since not all households were available for interviews at the time of this report, the exact mix of owner/occupants and tenant occupants has not been determined. Of the households interviewed, there was no overcrowding or disabilities noted, however seven (7) of the occupants are over the age of 62, seven (7) households have minor age children causing school districts to be a consideration and all but one of the households interviewed indicated a preference to remain within the City of La Quinta. Relocation Plan City of La Quinta Jefferson Street Widenino Proiect. Phase II > 7 180 All but one (1) of the households interviewed have an income that rate at or above the recognized median income for the area by the U.S. Department of Housing and Urban Development (HUD) standards for Riverside County. See figure 3 below for HUD income limitations. Figure 3: HUD Income Limitations i� h S.: }"y4l,i- :?;'iin Y� Y' p} y!' Y��,'`,S'r` 1 hf. ,F jiw' .';'W..L� ! .�.r..J �l',�.+' M•^tl5 1�� 5 ir,} '"� .< F' .4 P..:.Y � tYw�'...1 t 7 :b5� A A _��' A :,`�Y. tl t.: h: 6i'•4'S -.Y't ..Y:;. t 4'. ,.� fi d�"'S'!S�'t ��v' �f. s .^ ,r � : ha• ? ,�`t• ,tv �,�'.� tr �,c f ,�',,. �" N` ..,, �5 •r�., 4 xd� � �rc, ti, r Y � r,:r+t a x v wd' + :,; Y "` as' f "�: t•.. Fja j4y � M � ��, F `�.. y'�.. � � �.F..FI, a � ,a.' Ct+ �,' s v 3 5' -!'.-. : >rr,; a f j �ai�..z ':p3; � i ^✓d : t£t7' u ," � a:�3xs �tw���' -f•''� T � V'},tlrc� ��'�' ytr5', +t q H 4:;,":a° eir*+?. •F,s � a „�'f� : �4'. -' ',,.e�l,�. � % {r%:. ' .�' "• A:. i �, } � �� s �?�e��gs�. x� S � S.9 V''�fr i "`` '. w �" �= t'i4 � sA^ �', t$Y.rM1.� � y ��� � t' r �� � �! ��k l" rk y' � � c � �!f �.1�l.. �•Y,y-Laf"t�F-: M5G t'wI'jR Z � '\o f'�4 ^Y +.t 8' .. �! 1 } W S � : y tj, � V r ; - t «T.. r i t r ✓ F 5� 3s`gw! S �, x ,y f .tw' „ �"':}q,:' k wr 4-4 �' •. � ��' Ma t ��v � ` hr'v 4¢ id Y YS f i F 2 ': +F 9 ' �.. 2" r ' y .:. + � II -.; .+ � ' r y '� f -,�s�,• U 4 m r1 r ?/ „+ZJ ..(. '\ XdSA1^d^' �tr.- .� ''.Y, :£M, F3, -y 9 .IC� 1Y � .i:'zy S•n t tj F � � u, .a3 i ..X` 4 l ',). t i % {" • }u�k+i:..l ./'* „yVfN :Y '' i• S'Y f 'br(. Jay r,, '.� { Gf '. ��'� - i C C N Y%Y Y; l ] i -ix+' Jr _ 1 z r���� ` , � •q .t \'N .,yd gxa'yt 'F Z 'a tv I�SJ � A , r M.4. 5r. ' "T" 13 q �a a'k � f yF� 1�- � {' �.: ak„ { _ G � 777 + 17, 850 28,550 rk ATM i T' f't \ ✓A ,r"`'r ,a. '. 42,850 9 Person �' •,,1.+ _ e� rl.r1 i � w "' �,rj ' } :: ivy 20,400 32,650yK 48,950 2 Person M ,' 22,950 36,700hk" 55,100 3 Person a r �y� M, k f7".. '1 " i {§J �Fh �3 K < <t -�iTt. - :��,� dts•'.h �; th'r• L�1,� �Fb.':�„J..yr J �i� hS' Q Z i+ +� �'A '.� P.: jg,�; +a atecw`1t,x F p��,�r S ,�w} T��'`.bJi i d_ �' �J?14��Y j�:v f�'% , 14 '4-Ln�tl � �,1�, j S > w �+FK¢`"' Sr.✓ 3+,d � fY �A; :.f.,} A f�: �vv /'F At' , K� � `rP 4.*� s4 •'�.,br✓ �' 1' Fy M �y;� A�v ++"x�a.' taro' "i�1:e Ei.� ,F.S T,y3 1':' L i : �t, H} �r },:, . 'T � �..d ��"'A�9 "+4 � R'�"*S f. a g�v2.;. 5j ff,� 9{ ..., Yv ..; ,; �. ! x 27,550 44,050 wnS. a' �{Y� zt ,vx*2it�7r�'r'T k .,. r r}s 66,100 5 Person a� ,' 29,600 47,350 71 000 6 Person 75,900 31,600 50,600 L 7 Person � 33,650 53,850 � �`�,Ys ` 7'°r' h� `` � "� �.�,� ��� `� 80 800 8 Person ^drY' . °> � , x � .��,? ..,'r r . �` fix• Housing Mix The housing mix consists of 17 single family homes of varying bedroom sizes as indicated in the table below. Figure 4: Summary of Project Area Housina Rtg}},,p _ fb �'�, i_ �"��rA i e R::C .7} ''rad�,".ri„�fi.''y�'" f X a'! E• fi'ye .'•,y t �•W' .aL Fs NYC.CY t,yp ,,,e, 0110 �� N. ^Y •e_ �r+euar;�V.Yr x r.?MS!?.�b. ._ .3:.P:.nrt,rt�l..w..'• .y.zte'�1.t.3.i.n'�YiS ?v, Yn„p'Av ,b.�.-.. .. }}'Sy xZ,ti4-.'4 ' a' e '`•53r`�, ss 4 rrWill ua:-e r.... mdYLY..t'::�us,wr. x"�.-.faM.�a_�ni�#'nc.t ��� , — ■'. • • 2. REPLACEMENT HOUSING RESOURCES Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase 11 1 8 A resource survey was conducted from July 1, 2003 through September 15, 2003 to identify comparable, decent, safe and sanitary two, three and four bedroom single- family houses. One (1) two bedroom unit, thirteen (13) three bedroom units and three (3) four bedroom units will be required to adequately relocate the project site households. Therefore, the survey focused on confirming the availability of the number of comparable, decent safe and sanitary units within a ten (10) mile radius that contain the required minimum number of bedrooms, are of adequate size for each household and are comparable with respect to the number of rooms and habitable living space. The resource survey presented below shows the number of available comparable, decent, safe and sanitary units found in the survey that are of adequate size and contain the required number of bedrooms for each household and their rent or purchase levels. Figure 5: Summary of Residential Replacement Sites Found ,� �f.Q"-�,. fi�� 4n.L�,�.B�d 3fi �i?�y,, a `�6P,'' . � n r� t�q+h '�; �' �N i t � sN a�, �•. a�,s { � ` .x.1'��X •r iy, � '^. �+... a a »�S `D- . t�' i y - �t �+`�' Li � - }+!" -} yC ♦ 7,. a..�+ .tea .�j"s �. 7 � 'I -y '1" '. p � ,Y �� - r l v�.,y� , ''�� �' �'s. w. s rf• y i .�y �� t �. VLC� wf » i �� "}. r �< '�'v ;rt 5p : �aG .x�-NrcR a x.' ,gyp l� p.es`� 3+^,� �' .s%r�^,.4s+'b +• wad»:: d� ?s�'t '. N/A 2 0 N/A 3 3 10 $19000 - $29300 4 1 1 3 $19100 - $29100 �• � �, . �'f �Y �� e x� w . . p} �" y 9T u '�"� �, . � Lq s :N �'� "ks.s La `�, . ! u� f . t �t t� � ,�' H ..::�- a'..:,• r lr i' S h. xx 5'3::'..� {' �l Y^: "'�k � : .�✓,Y;-i„ N'fk� YVA ,.'. �`' .r Y �''�.,r,,(' w k �,... 4 '. ..t i �� �yy�Y, ', y" 1� '3.y,. � r. n .. i L t ;3. 15. t,y F- Y'. �' r � r'•-� t K � '.i'i Y" f.. 44 �,d', t� 'x .. S'� [- ..y rr r z '.. t �._ 5 ".l `G ev:.� ^2?' ✓' 3 S 'l , `� � :h Y r'\�� A � xr + i s, ��i L,?z t , rr z: aw �� r �e 2 1 3 $2009000 - $275, 000 3 10 54 $234, 000 - $339, 000 4 2 27 $221, 000 - $3459000 3. CONCURRENT RESIDENTIAL DISPLACEMENT The City is not engaged in other current or proposed displacing activities that may impact the ability to relocate the displaced households. For this reason, as well as the fact that an ample number of replacement housing dwellings were identified in the housing resource survey, no problems are anticipated in relocating these families and individuals. 4. PROGRAM ASSURANCES AND STANDARDS There are adequate funds to relocate all the households. Services will be provided to ensure that displacement does not result in different or separate treatment of households based on race, nationality, color, religion, national origin, sex, marital status, familial status, disability or any other basis protected by the federal Fair Housing Amendments Act, the Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964, Title Vill of the Civil Rights Act of 1968, the California Fair Employment & Housing Act, and the Unruh Act, as well as any other arbitrary or unlawful discrimination. No one will be displaced without 90 days notice and unless "comparable" replacement Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II a 9 ,2 housing can be located and is available. "Comparable" housing includes standards such as: decent, safe, and sanitary (as defined in § 6008(d) of the Guidelines); comparable as to the number of bedrooms, living space, and type and quality of construction of the acquired unit but not lesser in rooms or living space than necessary to accommodate the displaced household; in an area that does not have unreasonable environmental conditions; not generally less desirable than the acquired unit with respect to location to schools, employment, health and medical facilities, and other public and commercial facilities and services; and within the financial means of the displaced household as defined in section 6008, subdivision (c)(5) of the Guidelines. The relocation program to be implemented by the Housing Authority conforms with the standards and provisions set forth in Government Code section 7260 et seq., the Guidelines, California Health and Safety Code section 33410 et seq., if applicable, and all other applicable regulations and requirements. 5. RELOCATION ASSISTANCE PROGRAM Staff is available to assist any displaced household with questions about relocation and/or assistance in relocating. Relocation staff can be contacted Monday through Friday at (760) 776-1238 from 8:30 a.m. to 5:00 p.m. A comprehensive relocation assistance program, with technical and advisory assistance, will be provided to the households being displaced. Close contact will be maintained with each household. Specific activities will include: 1. Distribution of informational brochures. (See Attachment 1.) 2. Timely referrals to at least three comparable replacement units as defined above and, if necessary, transportation will be provided to inspect potential replacement units. 3. Assistance with completion and filing of relocation claims, rental applications, and appeals forms, if necessary. S. CITIZEN PARTICIPATION/PLAN REVIEW This Plan will be provided to each household and will be made available to the public for the mandatory thirty (30) day review period. Comments to this Plan will be included as a Plan addendum prior to submission for approval before the La Quinta City Council. A copy of the approved Plan will be forwarded to the California Department of Housing and Community Development (HCD). 7. RELOCATION BENEFIT CATEGORIES Relocation benefits will be provided in accordance with the ORAL, the Guidelines, and all other applicable regulations and requirements. Benefits will be paid upon submission of required claim forms and documentation in accordance with approved procedures. The Housing Authority will provide appropriate benefits for each displaced Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II 183 '� 10 household as required by the above laws and requirements. Residential Moving Expense Payments The subject households will be eligible to receive a payment for moving expenses. Payments will be made based upon either a fixed room count schedule or an invoice for actual reasonable moving expenses from a licensed professional mover. 1) Fixed Payment - A fixed payment for moving expenses based on the number of rooms containing furniture or other personal property to be moved. The fixed moving payment will be based upon the most recent Federal Highway Administration schedules maintained by the California Department of Transportation. The current schedule provides for the following amounts: Number of Rooms 3 4 5 6 7 8 Payment 1 $925 1$1,100 1$1,325 $11550 $11775 $2000 Moving costs for families moving from fumished units are based on a different schedule. -OR - 2) Actual, Reasonable Moving Expense Payments_ - The displaced households may elect to have a licensed, professional mover perform the move; if so, the Housing Authority will pay for the actual cost of the move up to 50 miles and all reasonable charges for packing, unpacking, insurance, and utility connection charges. The payment will be made directly to the mover or as reimbursement to the displaced household. Rental Assistance/Down Payment Assistance — Tenants and Certain Others Displaced households who are residential tenants and who have established residency within the Project site for a minimum of 90 days prior to the "initiation of negotiations" will be eligible for both Rental Assistance and Moving Expense Payments upon the acquisition of the property in which they reside. The "Initiation of Negotiations" is defined as the first written offer to buy the property from which the households will be displaced. Except in the case of Last Resort situations, Rental Assistance Payments will be limited to a maximum of $5,250 based upon the monthly housing need over a forty-two (42) month period. In addition, the households may opt to apply the amount to which they are entitled toward the purchas* of a replacement unit. Last Resort Housing Payments "Last Resort Housing" payments are authorized by statute if affordable "comparable replacement housings cannot be found for the displaced tenant household (i.e., housing Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II 11 184 not more than 30% of the household's average monthly income.) In this case, payments may be made beyond the $5,250 statutory cap up to 42 months worth of rental assistance. The supplemental increment beyond $5,250 may be paid in installments or in a lump sum at the discretion of the City. If a household chooses to purchase a replacement home rather than rent, the household will have the right to request a lump sum payment of the entire balance to which they are entitled. Assistance to Homeowners Residential owner -occupants who have established residency for at least 180 days prior to the Agency's offer to purchase, will be eligible for up to $22,500.00 in Replacement Housing assistance. The Replacement Housing Assistance Payment will consist of 3 separate elements: a) Purchase Price Differential; b) Mortgage Interest Differential and, c) Incidental Expenses. a) Purchase Price Differential With certain limitations, the displaced households will be entitled to receive an amount equal to the difference between the price paid for the acquired unit and the amount required to purchase a "comparable replacement" unit. b) Mortgage Interest Differential Payments to cover the cost between the difference of the household's current debt or mortgage service and any increase in debt or mortgage costs necessary to acquire a "comparable replacement" housing unit. This payment is limited to the remaining term of the mortgage at the time the displaced property is acquired. c) Incidental Expenses One-time costs for acquiring a replacement unit, such as escrow costs, and recording and credit reporting fees. If a displaced homeowner household that has purchased and occupied its current unit as least 180 days prior to the "initiation of negotiations", desires to rent instead of purchase a replacement unit, the household is eligible for all the benefits and assistance that is available to tenant households. However, such replacement housing payments may not exceed the payments the household would have been entitled to if it had elected to purchase a replacement unit. Last Resort Housing Payments If there is not enough "comparable replacement housing" available, "Last Resort Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II 185 7 12 Housing" payments are authorized beyond the statutory cap of $22,500 to acquire a "comparable replacement" unit, including reasonable incidental expenses. A displaced homeowner household that has purchased and occupied its current unit for less than 180 days but at least 90 days prior to the "initiation of negotiations" is eligible for all the assistance and benefits that are available to a tenant household. 8. PAYMENT OF RELOCATION BENEFITS Relocation benefit payments will be made expeditiously. Claims and supporting documentation for relocation benefits must be filed with the City within eighteen (18) months from: (i) the date the claimant moves from the acquired property; -or- (ii) the date on which final payment for the acquisition of real property is made, whichever is later. No household will be displaced until "comparable" housing is located as defined above and in section 6008, subdivisions (c) and (d) of the Guidelines. Relocation staff will inspect any replacement units to which referrals are made to verify that they meet all the standards of decent, safe, and sanitary as defined in section 6008, subdivision (d) of the Guidelines. However, no household will be denied benefits if it chooses to move to a replacement unit which does not meet the standards of decent, safe, and sanitary housing. 9. APPEALS POLICY The appeals policy will follow the standards described in section 6150 et seq. of the Guidelines. Briefly stated, the displaced household will have the right to ask for review when there is a complaint regarding any of its rights to relocation and relocation assistance, such as a determination as to eligibility, the amount of payment, or the failure to provide a comparable replacement housing referral. , 10. PROJECTED DATES OF DISPLACEMENT Households will receive a 90 day notice to vacate before they are required to move. Relocation is expected to be completed for all households on or before June 1, 2004. 11. ESTIMATED RELOCATION COSTS The City of La Quinta anticipates using local funds for the Project. The funding is pursuant to a memorandum of understanding between the Cities of Indio and La Quinta, the County of Riverside and the Coachella Valley Association of Governments. The budget estimate for this project is to be determined. Relocation Plan City of La Quinta Jefferson Street Widening Project, Phase II iss R 13 ATTACHMENT 1 (General Information Brochure) 187 14 INFORMATIONAL STATEMENT FOR FAMILIES AND INDIVIDUALS I. GENERAL INFORMATION 11. ASSISTANCE IN LOCATING A REPLACEMENT DWELLING III. MOVING BENEFITS IV. REPLACEMENT HOUSING PAYMENT - TENANTS AND CERTAIN OTHERS V. REPLACEMENT HOUSING PAYMENT - HOMEOWNERS V1. QUALIFICATION FOR AND FILING OF RELOCATION CLAIMS VII. LAST RESORT HOUSING ASSISTANCE Vill. RENTAL AGREEMENT DL APPEAL PROCEDURES - GRIEVANCE X. TAX STATUS OF RELOCATION BENEFITS XI. LEGAL PRESENCE REQUIREMENT XII. ADDITIONAL INFORMATION AND ASSISTANCE AVAILABLE 1. GENERAL INFORMATION The building in which you now live is in an area which is proposed to be improved by City of La Quinta ("City"), as part of the Jefferson Street Widening Project, Phase 11. As the project planning and implementation proceeds, it may be necessary for you to move from your dwelling. You will be notified in a timely manner as to any date by which you must move. Any person requested to move as a result of public acquisition of property for a public project may be eligible for relocation benefits, including assistance in finding a replacement location, and certain cash payments or expense reimbursements. Please read this information as it will be helpful to you in determining your eligibility and the amount of your relocation benefits under the federal and/or state law. in the event your relocation becomes necessary. We suggest you save this informational statement for reference. The City has retained the services of Overland, Pacific & Cutler, Inc., a qualified professional relocation firm, to assist you. The firm is available to explain the project, and the relocation program and benefits. Their address and telephone number is: Overland, Pacific & Cutler, Inc. 41555 Cook Street, Suite 250 Palm Desert, CA 92260 Tel (760) 776-1238 Spanish speaking representatives are available. Este documento contiene informacion importante sobre sus derechos y responsibilidades legates. Se puede consequir una explicacion sobre esos derechos in Espanol. SI necesita esta informaclon on Espanol, por favor llame a Overland, Pacific & Cutler. PLEASE DO NOT MOVE PREMATURELY. THIS IS NOT A NOTICE TO VACATE YOUR DWELLING. However, if you desire to move sooner than *may be required by the City, you must contact your representative with Overland, Pacific & Cutler, so you will not jeopardize any benefits. Please note this is a general informational brochure only, and is not intended to give a detailed description of either the law or regulations pertaining to the City's relocation assistance program. 10g 15 II. ASSISTANCE IN LOCATING A REPLACEMENT DWELLING The City, through its representatives, will assist you in locating a comparable replacement dwelling by providing referrals to appropriate and available housing units. At such time as you have been notified the City has determined it will move forward with acquisition of your property, you are encouraged to actively seek such housing yourself. When a suitable replacement dwelling unit has been found, your relocation consultant will carry out an inspection and advise you as to whether the dwelling unit meets decent, safe and sanitary housing requirements. A decent, safe and sanitary housing unit provides adequate space for its occupants, proper weatherproofing and sound heating, electrical and plumbing systems. Your new dwelling must pass inspection before relocation assistance payments can be authorized. Ill. MOVING BENEFITS If you must move as a result of displacement by the City, you will receive a payment to assist in moving your personal property. There are two types of moving payments. You have the option of selecting either one of the following types of moving payments: A. Fixed Moving Payment A Fixed Moving Payment is based upon the number of rooms you occupy and whether or not you own your own furniture. The payment is based upon a schedule approved by the City, and ranges, for example, from $375.00 for one furnished room to $2,000.00 for eight rooms in an unfurnished dwelling. (For details see the table below). Your relocation representative will inform you of the amount you are eligible to receive if you choose this type of payment. FIXED MOVING SCHEDULE - CALIFORNIA effective Sep 2001 Occu nt owne fumiture Occupant does NOT own furniture 1 room $575.00 1 room 1 room $375.00 2 rooms $750.00 each additional room $60.00 3 rooms $925.00 4 rooms 1,100.00 5 rooms $1,325.00 6 rooms $1,550.00 7 rooms $1,775.00 8 rooms $2,000.00 If you select a fixed payment, you will be responsible for arranging for your own move and the City will assume no liability for any loss or damage of your personal property. 16 18,7 B. Actual Moving Expense (Professional Move) If you wish to engage the services of a licensed commercial mover and have the City pay the bill, you may claim the ACTUAL cost of moving your personal property up to 50 miles. Your relocation representative will inform you of the number of competitive moving bids (if any) which may be required, and assist you in developing a scope of services for Agency approval. IV. REPLACEMENT HOUSING PAYMENT - TENANTS AND CERTAIN OTHERS You may be eligible for a payment of up to $5,250.00 to assist you in renting or purchasing a comparable replacement dwelling. In order to qualify, you must either be a tenant who has occupied your present dwelling for a least 90 days prior to the City's first offer to purchase the property, or an owner who has occupied your dwelling for between 90 and 180 days prior to the City's first offer to purchase the property. A. Rental Assistance. If you qualify, and wish to rent your replacement dwelling, your rental assistance benefits will be based upon the difference over a forty-two (42) month period between the rent you must pay for a comparable replacement dwelling and the lesser of your current rent or thirty percent (30%) of your gross monthly household income. You will be required to provide your relocation representative with monthly rent and household income verification prior to the determination of your eligibility for this payment. -OR B. Down -payment Assistance. If you qualify, and wish to purchase a home as a replacement dwelling, you can apply up to the total amount of your rental assistance payment towards the down - payment and non -recurring incidental expenses. Your relocation representative will clarify procedures necessary to apply for this payment. V. REPLACEMENT HOUSING PAYMENT - HOMEOWNERS A. If you owned and occupied a dwelling purchased by the City for at least 180 days prior to the first offer to purchase, you may be eligible to receive a payment of up to $22,500.00 to assist you in purchasing a comparable replacement unit. If you owned and occupied the displacement dwelling for at least 90 days but not more than 180 days immediately prior to the date of the City's offer to purchase, you may be eligible for a payment of up to $5,250.00. This payment is intended to cover the following items: 1. Purchase Price Differential - An amount which, when added to the amount for which the City purchased your property, equals the lesser of the actual cost of your replacement dwelling; or the amount determined by the City as necessary to purchase a comparable replacement dwelling. Your relocation representative will explain both methods to you. 2. Mortgage Interest Differential - The amount which covers the increased interest costs, if any, required to finance a replacement dwelling. Your relocation representative will explain limiting conditions. 3. Incidental Expenses - Those one time costs incidental to purchasing a replacement unit, such as escrow fees, recording fees, and credit report fees. Recurring expenses such as prepaid taxes and insurance premiums are not compensable. B. Rental Assistance Option - If you are an owner -occupant and choose to rent rather than purchase a replacement dwelling, you may be eligible for a rental assistance payment of up to $5,250.00. The payment will be based on the difference between the fair market rent of the dwelling you occupy and the rent you must pay for a comparable replacement dwelling. If you receive a rental assistance payment, as described above, and later decide to purchase a replacement dwelling, you may apply for a payment equal to the amount you would have received if you had initially purchased a comparable replacement dwelling, less the amount you have already received as a rental assistance payment. VI. QUALIFICATION FOR AND FILING OF RELOCATION CLAIMS To qualify for a Replacement Housing Payment, you must rent or purchase and occupy a comparable replacement unit within one year from the later of the following: 1. For a tenant, the date you move from the displacement dwelling 2. For an owner -occupant, the date you receive final payment for the displacement dwelling, or, in the case of condemnation, the date the full amount of estimated just compensation is deposited in court, or 3. The date the City fulfills its obligation to make available comparable replacement dwellings. All claims for relocation benefits must be filed with the City within eighteen (18) months from the date on which you receive final payment for your property, or within eighteen months of the date on which you move, whichever is later. VII. LAST RESORT HOUSING ASSISTANCE If comparable replacement dwellings are not available when you are required to move, or if replacement housing is not available within the monetary limits described above, the City will provide Last Resort housing assistance to enable you to rent or purchase a replacement dwelling on a timely basis. Last Resort housing assistance is based on the individual circumstances of the displaced person. Your relocation representative will explain the process for determining whether or not you qualify for Last Resort assistance. If you are a tenant, and you choose to purchase rather than rent a comparable replacement dwelling, the entire amount of your rental assistance and last resort eligibility must be applied toward the down - payment of the home you intend to purchase. Vill. RENTAL AGREEMENT As a result of the City's action to purchase the property where you live, you may become a tenant of the City. If this occurs, you will be asked to sign a rental agreement which will specify the monthly rent to be paid, when rent payments are due, where they are to be paid and other pertinent information. Except for the causes of eviction set forth below, no person lawfully occupying property to be purchased by the City will be required to move without having been provided with at least 90 days written notice from the City. Eviction will be undertaken only in the event of one or more of the following infractions: A. Failure to pay rent; except in those cases where the failure to pay is due to the lessor's failure to keep the premises in habitable condition, is the result of harassment or retaliatory action or is the result of discontinuation or substantial interruption of services; B Performance of dangerous illegal act in the unit; C. Material breach of the rental agreement and failure to correct breach within 30 days of notice; D. Maintenance of a nuisance and failure to abate within a reasonable time following notice; E. Refusal to accept one of a reasonable number of offers of replacement dwellings; or F. The eviction is required by State or local law and cannot be prevented by reasonable efforts on the part of the public entity. IX. APPEAL PROCEDURES - GRIEVANCE Any person aggrieved by a determination as to eligibility for a relocation payment, or the amount of a payment, may have his/her claim reviewed or reconsidered in accordance with the City's appeals procedure. Complete details on appeal procedures are available upon request from the City. X. TAX STATUS OF RELOCATION BENEFITS Relocation benefit payments are not considered as income for the purpose of the Internal Revenue Code of 1986 or the Personal Income Tax Law, Part 10 (commencing with Section 17001) of Division 2 of the Revenue and Taxation Code, or the Bank and Corporation Tax law, Part 11 (commencing with Section 23001) of Division 2 of the Revenue and Taxation Code. XI. LAWFUL PRESENCE REQUIREMENT Pursuant to the Public Law 105-117 of 11-21-97, in order to be eligible to receive relocation benefits in federally -funded relocation projects, all members of the household to be displaced must provide information regarding their lawful presence in the United States. In federal projects, any member of the household who is not lawfully present in the United States or declines to provide this information, may be denied relocation benefits. Relocation benefits will be prorated to reflect the number of household members with certified lawful presence in the US. XII. ADDITIONAL INFORMATION AND ASSISTANCE AVAILABLE Those responsible for providing you with relocation assistance hope to assist you in every way possible to minimize the hardships involved in relocating to a new home. Your cooperation will be helpful and greatly appreciated. If you have any questions at any time during the process, please do not hesitate to contact your relocation representative. 19 192 ATTACHMENT 2 (Public Comments to be inserted after 30-day review period) 193 20 On October 9, 2003, a copy of the Jefferson Street Widening Project Relocation Plan, Phase II was delivered to each of the project occupants with notification of the thirty -day review and comment period ending at 5:00 p.m. on November 8, 2003. No comments were received. 21 194 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Adoption of a Resolution Approving a Project Application for the Fiscal Year 2004/2005 Bicycle Transportation Account Funds for Bicycle Striping Southbound on Avenida Bermudas from Calle Sinaloa to Calle Tecate, and Westbound on Calle Tecate from Avenida Madero to Avenida Bermudas RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for Class II bikeways southbound on Avenida Bermudas from Calle Sinaloa to Calle Tecate, and westbound on Calle Tecate from Avenida Madero to Avenida Bermudas. FISCAL IMPLICATIONS: This grant requires a 10% local match of the total cost of the project. The total estimated cost for this bike lane project is $68,389, which requires a local,Match not less than 10% of the total project cost, or $6,839. If the City is successful with this application, there are sufficient matching funds available in Account 101- 453-609-620, Street Maintenance Fund — Striping. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 4, 2003, the City received notification from Caltrans that grant funds for fiscal year 2004/2005 are available under the Bicycle Transportation Account (BTA) program. The grant program provides funds for projects that will improve safety and convenience for bicycle commuters. The City has submitted at 195 least four proposals under this program in the past and has been successful in obtaining funding for two. This fiscal year, Caltrans has a total of $7.2 million statewide for bicycle projects. Staff considered several possibilities for this grant and is recommending two segments for this project that involve striping along existing portions of Avenida Bermudas and Calle Tecate. The total length of the project is approximately 12,000 linear feet. The project application deadline is December 1, 2003. Although the attached application (Attachment 1) is essentially complete, additional maps and photos will be included prior to submission. The proposed project is for the completion of bike lanes on both Avenida Bermudas and Calle Tecate, which will enable travel in both directions. Bikeways currently exist northbound on Avenida Bermudas and eastbound on Calle Tecate. The segments proposed for Class II bikeways are as follows: Street Name Side of Street Begins Ends Avenida Bermudas West Calle Sinaloa Calle Tecate Calle Tecate North Avenida Madero Avenida Bermudas The City of La Quinta has identified both portions of the proposed bikeway project as "top priorities" in the Summary Report of the Coachella Valley Association of Governments Non -Motorized Transportation Plan (Attachment 2) . FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for Class II bikeways southbound on Avenida Bermudas from Calle Sinaloa to Calle Tecate, and westbound on Calle Tecate from Avenida Madero to Avenida Bermudas; or 2. Do not adopt a Resolution of the City Council approving the submittal of a project application to the State of California Department of Transportation for Class II bikeways on Avenida Bermudas and Calle Tecate; or 3. Provide staff with alternative direction. 196 2 Respectfully submitted, Terry D ringer, Man ement Assistant Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Bicycle Transportation Account "draft" grant application 2. Excerpt from CVAG Non -Motorized Transportation Plan 197 3 RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE APPLICATION FOR FISCAL YEAR 2004/05 BICYCLE TRANSPORTATION ACCOUNT GRANT PROGRAM FOR CLASS II BIKEWAYS ON PORTIONS OF AVENIDA BERMUDAS AND CALLE TECATE WHEREAS, the Department of Transportation shall make available $7.2 million for fiscal year 2004/05 for the construction of non -motorized transportation facilities to be used in conjunction with the state highway system; and WHEREAS, the City of La Quinta wishes to utilize these state funds to further the goals and objectives of the City's General Plan, the City's Bicycle Transportation Plan, the region's bicycle commuter needs, and the Coachella Valley Association of Government's System of Non -Motorized Facilities regarding a bicycle network; and WHEREAS, the state will pay 90% of the project costs and the City of La Quinta shall be responsible for 10% of the project construction costs; and WHEREAS, the City has found that the Project is categorically exempt under Section 15304(h), Minor Alterations to Land, of the California Environmental Quality Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. The City hereby approves the application for the Bicycle Transportation Account grant program for Class II bikeways along portions of Avenida Bermudas and Calle Tecate. 2. The City certifies that adequate provisions for operation and maintenance of the project will be made. 3. The City certifies that 10% of the total construction cost of the project will be provided. 4. The City appoints the Acting City Manager, or his designee, to be the Administering Agency Representative as agent of the City of La Quinta to conduct all negotiations, execute and submit all documents, amendments, payment requests and other administrative duties which may be necessary during the course of the planning, design, construction, operation and maintenance of the aforementioned project. 4 Resolution No. 2003- 2004/05 BTA Grant Adopted: November 18, 2003 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote to wit: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, City of La Quinta, (City Seal) CMC, City Clerk California APPROVED AS TO FORM: M. KATHERINE JENSON , City Attorney City of La Quinta, California 199 5 Qc Local Assistance Program GuidelinesDRAFT ATTffi &MTProject Application BICYCLE TRANSPORTATION ACCOUNT PROJECT APPLICATION IDA I. APPLICATIONS INFORMATION ;4pp Applicant Agency City of La Quinta Address 78-495 Calle Tampico City La Quinta County Riverside State CA Zip Code 92253 Contact Person Terry Deeringer Phone (760) 777-7041 E-Mail tdeering ala-quinta.org State Legislative Districts: Senate 37 Assembly 80 Caltrans District 8 H. PROJECT INFORMATION D..,.;e..+ m;+io. r.Ale Tecate/Avenida Bermudas Class II Bike Lanes 1 ■VJ�...� a..... -- Project Location (County or City / Cities): La Quinta Project Type: (Check all that apply) Class I Bikeway ❑ Class II Bikeway Q Class III Bikeway ❑ Other ❑ Project Description: In the space provided, describe the project scope, purpose, and need. (Note: If applicable, please include a detailed map with north arrow and scale showing the project location, length, and project limits.) The City of La Quinta is centrally located within the Coachella Valley, a 2,500 square mile economic sub -region of Riverside County. The Valley consists of nine incorporated cities, including the City of La Quinta, which represents 31.2 square miles and boasts a permanent population of approximately 30,452 (2003 State estimate) and a seasonal population of approximately 14,500. The proposed project is located in the southern section of the City, and involves bikeways utilizing existing roadways. The section on Calle Tecate runs east and west between Avenida Madero and Avenida Bermudas. The striping for this portion will be on the north side of the street, and will allow riders to travel in a westerly direction. The section on Avenida Bermudas runs north and south between Calle Sinaloa and Calle Tecate, and will allow riders to travel in a southerly direction (Attachments 1 and 2, Vicinity Map and Project Limits Map, respectively). The proposed project involves striping, pavement markings, and signage for Class II Bike Lanes along the north side of Calle Tecate and along the west side of Avenida Bermudas (Attachment 3, Site Map). The total project length is approximately 12,000 linear feet. This project (including both segments) has been identified as a "top priority" in the City's Bicycle Transporation Plan. The installation of bikeways in this area would serve area residents by providing necessary links between their homes and the numerous activity centers mentioned above. It is anticipated that these bikeways will provide bicycle commuters a dedicated lane in both directions on both streets, which in turn will likely encourage both business commuters and recreational cyclists, as it will provide links to parks, hiking, shopping, restaurants and a variety of businesses. 200 LPP 03-02 r,� EXHIBIT 21-B Project Application Local Assistance Program Guidelines III. EVALUATION CRITERIA (To be completed by applicant) Eligible BTA projects are those that serve the functional needs of bicycle commuters. Accordingly, BTA project applications will be evaluated as Excellent, Good, Fair Poor, or Ineligible according to the following criteria. In the space provided, describe how well the proposed project fulfills the following program criteria. 1. Will bicycle commuters be the primary users of the proposed project? It is anticipated that both recreational and business commuters will benefit from completion of these routes. The "top of the Cove" is a very popular destination, both for riders travelling up to the Cove Oasis Trailhead and Santa Rosa/San Jacinto National Monument areas, as well as for residents of the the Cove who come down to the Village and surrounding retail areas and .parks. 2. Does the proposed projects have the potential to increase bicycle commuting? The proposed project does have the potential to increase bicycle commuting, since it completes the segments on Calle Tecate and Avenida Bermudas that take cyclists from the commercial areas of the Village to their homes in the Cove. In addition, many residents who live in the "lower" Cove enjoy traveling to the "top" of the Cove to visit the Cove Oasis and national monument areas located there. This is a popular destination for cyclists from all over the Valley, not just from La Quinta. 3. Is the proposed project the best alternative for the situation? While cyclists currently have access to the Bear Creek Pedestrian Trail along the western edge of the Cove neighborhood, which accommodates traveling up to the top of the Cove, there is no bicycle travel allowed coming down that trail for safety reasons due to its shared use with pedestrians, the steepness of the descent, and the high rate of speed attained from the steep grade. As the City grows, which it is doing at an incredible rate, there is a need for an alternate route heading to the top of the Cove. Striping on Calle Tecate and Avenida Bermudas will alleviate some of the congestion on the Bear Creek Trail and offers a "round trip" route for cyclists travelling to the top of the Cove and back. r 4. Will the proposed project improve continuity with existing bikeways? This project with complete the "loop" on Avenida Bermudas and Calle Tecate by offering the "uphill" portion of the trip that many cyclists make travelling to the top of the Cove. In addition, it will provide connectivity with routes that continue into the northern section of the City, permitting access to La Quinta High School, the Highway 111 corridor, and residential areas situated in the City's north section. Finally, this project will allow the City to complete two of its "top priorities," as identified in its own BTP, as well as in the Coachella Valley Association of Governments Non -Motorized Transporation Plan. 5. Will the proposed project provide a direct route to activity centers such as schools employment centers, shopping, etc.? While the sections proposed in this project will not provide a direct route TO the centers mentioned above, -they will provide direct routes FROM those centers for cyclists travelling from the Village Center back up into the Cove neighborhood. Page 21-8 201 7 August 28, 2003 , Local Assistance Program Guidelines EXHIBIT 21-B Project Application IV. PROJECT BUDGET Funding Engineering / Design Right -of -Way Construction Total Percent BTA Funds $5,227 $0 $56,323 $61,550.00 90.00% Local Funds $581 $0 $6,258 $6,839.00 10.00% Other $0 $0 $0 $0.00 ME 100.00% [Total $5,808 $0 $62,581 $68,389.00 V. PROJECT SCREENING CRITERIA A. Local Match 1. Will applicant provide the local match as indicated in the project budget table above? (Note: The minimum local match required is 10%.) Y© N❑ 2. What is the projected completed date of the proposed project? Month March Year 2005 B. Bicycle Transportation Plan (BTP) 1. Name of BTP applicant is using to establish eligibility for BTA funding? City of La Quinta Adopted Date: 03/18/97 2. Name of Regional Transportation Planning Agency (RTPA) Riverside County Transporation Commission Approval Date: 10/01/01 3. BFU approval Date: 11/01/02 Submitting BTP with application for review? YD N ❑ 4. Is. the proposed project consistent with the BTP? Y©N❑ 5. BTP page number identifying the proposed project. Page 89 C. Evidence of California Environmental Quality Act (CEQA) Compliance 1. Evidence of compliance with the applicable provisions of CEQA and its corresponding Documentation (signed and dated) must be submitted with the application to be considered for funding. The lead agency for the project is responsible for determining the appropriate level of environmental review for the project. VI. APPLICATION SIGNATURE An authorized representative of the applicant's agency must sign the application. The undersigned affirms that the statements contained in the application package are true and complete to the best of the applicant's knowledge. Name Date Title Mark Weiss, Acting City Manager Phone Number (760) 777-7031 E-Mail mweiss@la-quinta.org n �_ �vN 8 LPP 03-02 CALLS TECATE AVENIDA MADEIZO N ' Avenida bermudas.shp L=4 0 [A I NTt4 Co\/L ACalle tecate.shp 203 ' Bikepath grant cove.shp 0 4000 Feet g CITY OF LA QUINTA AVENIDA BERMUDASITECATE CLASS II BIKE LANE BIKE LANE ACCOUNT (BLA) GRANT PLANNING LEVEL ENGINEERS ESTIMATE ITEM NO. ITEM DESCRIPTION UNIT EST QTY UNIT PRICE ITEM TOTAL 1 Mobilization LS 1 $5,000.00 $5 000.00 2 Traffic Control LS 1 $10,000.00 $10,000.00 3 ISigning and Stipring LF 48,000 $0.60 $28,800.00 4 1 Remove E)dsfing Lane Lines/Centerline SF 12,000 $0.75 $9,000.00 Sub-Total: $52 800.00 Total Construction: $52 800.00 Engineedng @ 10%: $5,280.00 Ins ctionrrestin Surve 7.75%: $4,092.00 SUBTOTAL: $62,172.00 Contingency at 10%: $6,217.20 TOTAL ESTIMATED COSTS: $68,389.20 The proposed improvements will install a Class II bike lane on the west side of Avenida Bermudas and the north side of Calle Tecate. The existing lane lines and centerline striping will be removed (sand blasted) and replaced to allow for the proposed bike lane. 204 10 rn .................................................................................... ...........o ....... OD v fn r .......................................................... ....CD � � .. r � � p ............ ............. ....... � r Nt0 � A r tom"' r _N A ................ y N O] co A C r � cc m it) -- _____ _.._»__.._______________.._______....---_____.._----__-----__---_------__...._..--__....___________ w p____ A w o U z F- A ................................................................. .......... ................. Haw Z �- - �� .... A ZU goo a V i a V- V U. v� 1NA N 0 m In N COr/ O Z o l0 40 r E �5m wa mw E a m i E d) a to c N - - Y m - m Ha m � - H C _o e 0 � - w w $ J a C c a C a a C a QP>W m �0 � c U. w to aa m H c cm < a �c c E vmaa. cc c fx 1V 2 "Qmw E t7 = A a U E U m CL t U 2 c a a t� 0- U a o m o Z o Y a m t a c ; o m 0 N m of 1A 0 t- ao O .O- 'O5 CHAPTER 5: BICYCLE PLANS ATTACHMENT 2 ■ Class II on Madison Street from Avenue 54 to Avenue 58 (2 miles) ■ Class II on Airport Boulevard from Madison Street to city limit 0 mile) Proposed La Quinta has proposed 18 bikeway projects to be included in this Plan. They, include two Class I projects, 15 Class II projects, and one Class III project. The projects are listed below by priority. Top priority project costs are based on past expenditures for bikeways throughout California. Costs for individual projects will vary by location and complexity of the project. Class I projects are estimated at $500,000 per mile, Class II projects are estimated at $50,000 per mile, and Class III projects are estimated at $10,000 per mile. City of La Quinta Top Priority Projects Class Street/Path From To mileage Cost Destinations Whitewater River - I Happy Point SR-1 11 Washington Street 0.50 $250,000 Regional Connector connection II Avenida Bermudas Calle Sinaloa Calle Tecate 1.50 $37,500 La Quinta Cove southbound only II Calle Tecate Avenida Madero Avenida Bermudas 0.50 $12,500 La Quinta Cove westbound only ; II Avenue 52 Eisenhower Drive Washington Street 0.75 $37,500 City Hall, La Quinta Cove City of La Quinta 2nd Priority Bikeway Projects Class Street/Path From To II Washington Street northern. city limit Avenue 50 II Jefferson Street northern city limit Avenue 54 City of La Quinta 3rd Priority Bikeway Projects Class Street/Path From To I Whitewater River Washington Street Indio city limit I All American Canal Avenue 50 Avenue 54 11 Fred Waring Drive Washington Street Jefferson Street II Miles Avenue Washington Street Jefferson Street II SR-1 11 . Indian Wells city limit Indio city limit 11 Avenue 50 Washington Street Madison Street II Calle Tampico, Park Avenue Washington Street Avenue 50 II Avenida Bermudas Calle Tampico Calle Sinaloa II Avenue 52 Washington Street eastem city limit 11 Avenue 54 Jefferson Street eastern city limit 11 Avenue 58 Jefferson Street eastern city limit 206 CVAG Non -Motorized Transportation Plan 12 f00,1 T • 1 / / a 0 of w5 OF 9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Adoption of a Resolution Accepting a Cash Donation from Rosenow Spevacek Group Inc. for the Employee Recognition Banquet RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council accepting a cash donation from Rosenow Spevacek Group Inc. (RSG) for the Employee Recognition Banquet. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 12, 2003, RSG provided the City of La Quinta with an announcement of their pledge to provide a cash donation of $500.00 to be used for the purchase of door prizes for the Employee Recognition Banquet. The Employee Recognition Banquet will be held on December 6, 2003, at the PGA West Stadium Clubhouse. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Adopt a Resolution of the City Council accepting a cash donation from RSG for the Employee Recognition Banquet; or 207 2. Do not adopt a Resolution of the City Council accepting a cash donation from RSG for the Employee Recognition Banquet; or 3. Provide staff with alternative direction. Respectfully submitted, Jo n A. Ruiz, Person el/ ' k anager Approved for submission by: Mark Weiss, Acting City Manager 2 M: RESOLUTION NO. 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ACCEPTING A CASH DONATION FROM ROSENOW SPEVACEK GROUP INC. FOR THE EMPLOYEE RECOGNITION BANQUET WHEREAS, on November 12, 2003, Rosenow Spevacek Group Inc. generously made a cash donation of $500.00 to the City, for the Employee Recognition Banquet, to be held on December 6, 2003, at the PGA West Stadium Club House in La Quinta, California; and WHEREAS, the gift was donated to the City and its personnel and was not given to or limited to the use of any particular employee or official; and WHEREAS, it is in the best interest of the City to accept the donation and to direct the Acting City Manager to control distribution of the donation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1: The City of La Quinta hereby accepts the cash donation of $ 500.00. 2. The Acting City Manager is hereby directed to control distribution of said donation. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18" day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: 209 Resolution No. 2003- (enter project name) Adopted: (enter meeting date) Page 2 DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, CITY CLERK City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 210 T4iif 4 etP Qum r1rA COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Authorization for Overnight Travel for the Assistant Engineer II to Attend Improving Public Works Construction Inspection Skills Sponsored by the University of Wisconsin — Madison, College of Engineering on December 2, 2003 through December 3, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve authorization for overnight travel for the Assistant Engineer II to attend a 2- day Improving Public Works Construction Inspection Skills sponsored by the University of Wisconsin -Madison, College of Engineering on December 2, 2003 through December 3, 2003. FISCAL IMPLICATIONS: The breakdown of estimated expenditures for this training is as follows: Registration $ 595.00 Hotel Room $ 135.00 Travel $ 200.00 Meals $ 200.00 Total $1,130.00 Funds have been approved for training as part of the Fiscal Year 2003/2004 Budget in the Public Works Construction Division, Travel and Training, Account No. 101-456- 637-000. CHARTER CITY IMPLICATIONS: None. 211 S:\CityMgr\STAFF REPORTS ONLY\C 22.doc BACKGROUND AND OVERVIEW: Improving Public Works Construction Inspection Skills is sponsored by the University of Wisconsin -Madison, College of Engineering. The training will be held in Las Vegas, Nevada on December 2"d and 3rd, 2003. The Assistant Engineer II will benefit from this course by receiving a comprehensive overview of inspection fundamentals, practical methods, and techniques for the most common types of public works construction. Various topics to be discussed include contracts, plans and specifications, soils fundamentals, water and sewer construction, concrete pavement construction, asphalt pavement construction, geosynthetic applications, work zone traffic control, and handling complaints from the public. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve authorization for overnight travel for the Assistant Engineer II to attend a 2-day Improving Public Works Construction Inspection Skills sponsored by the University of Wisconsin -Madison, College of Engineering on December 2, 2003 through December 3, 2003; or 2. Do not approve authorization for overnight travel for the Assistant Engineer II to attend a 2-day Improving Public Works Construction Inspection Skills sponsored by the University of Wisconsin -Madison, College of Engineering on December 2, 2003 through December 3, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, imothy R.Wnasoh, P.E. Public Works Director/City Engineer Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Course Details 212 S:\CityMgr\STAFF REPORTS ONLY\C 22.doc . 2 ATTACHMENT 1 M y Q a o .o _ v '_ M o V) = N in M a, c4a; w L cl) 0 � Z �+ a ;oa aa3 C _ p ty c" Ho ca ■� 16M�► H H� ax a3o �� 0 M Q� IE� a.*00 �� �cz 59 v .a a c06 160 0 c MW� .� a■ ■� C 4) c *0 0 M in wi 0. .. a .. c ■_ _ a as z = c mead _ O =... Q. _ C C v c+ O �I? v ;}, am Q HL`� a 2 0 c _ L „w =_ a a N c H N o ■- =Im O f+ tf H ° a *' H c°a _ _ •o am = o - a H 1 a � a M 4: a c cmy c co a S g o 2 E C N Z C v N C ,O w ■_ :_ y i ,� y t� ,= H 0011101 a C "S �! 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U� E ° e .� ui aU ° o V per ' 0 o" CL - ° U c n c a 0 ~O U o c CL A o e� c N o we E-8 W cLo g' c/� U c o a' `1 0 m C� c r c� c E E o x 3 _ = o w 3 a v •� c �o = 0 ° o° o N w CO 0 U O y . ., . .,_ v- v- •�- w- v- �r- O CA N Q d) �� = a '0 LL U N U = m c a Co cv U o 0 0 0 0 0 0 0 0 o c�v 0 c , cc c cn = LL c� -21 m cc'� 0 J to � a U U U U U U 0 0 0 W cn co � U co I m 2 = J z�� U � �6 � 4 41PQumna COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Consideration of Adoption of the Coachella Valley Model Dust Control Ordinance, Coachella Valley Dust Control Handbook and Authorization for the Acting City Manager to Execute the Memorandum of Understanding with South Coast Air Quality Management District RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve and adopt the attached ordinance pertaining to Fugitive Dust Control (Attachment 1); and Approve and adopt the Coachella Valley Dust Control Handbook (Attachment 2); and Approve the Memorandum of Understanding (MOU) between the City of La Quinta and South Coast Air Quality Management District (Attachment 3) and authorize the Acting City Manager to execute the MOU. FISCAL IMPLICATIONS: Currently the Public Works Department reviews and responds to complaints of blowing dust within the city limits. In anticipation of the new PM 10 dust control measures, staff requested funding to support a 24 hour a day, 7 day a week response to dust control complaints in the approved Fiscal Year 2003/2004 operating budget. The current approved budget allocates a total of $11,750 for a paging service and anticipated overtime and stand-by time to respond to dust complaints. Should there be any other additional costs to implement the proposed Dust Control Ordinance, Handbook or MOU, staff will identify the source of cost and request appropriate additional funding for City Council consideration at a future date. CHARTER CITY IMPLICATIONS: None. zip S:\CityMgr\STAFF REPORTS.ONLY\11-18-03\BS 1.doc BACKGROUND AND OVERVIEW: The Environmental Protection Agency has identified the Coachella Valley, as well as other regions in the western United States, as potentially hazardous to the health of the general public based upon readings of suspended particulate matter of 10 microns (PM 10) or less in the air. Average readings greater than 50 micrograms of suspended matter per cubic foot of air over a 24-hour period are considered unhealthy. Previous dust control measures adopted during the 1990's by the South Coast Air Quality Management District (SCAQMD), CVAG, and its member jurisdictions proved to be inadequate. In order to comply with federal requirements, the EPA has required that SCAQMD, CVAG and member jurisdictions adopt and implement the most stringent dust control measures and management practices. In order to comply with the EPA's requirements, SCAQMD prepared the 2002 Coachella Valley State Implementation Plan (CVSIP). The plan specifies more stringent dust control measures intended to bring the region into a state of compliance with federal regulations. The 2003 version of the plan, which is a purely technical revision to the 2002 CVSIP, was approved by CVAG's Executive Committee at its June 30, 2003 meeting. To meet the plan's requirements, CVAG's member jurisdictions are required to approve the Coachella Valley Model Dust Control Ordinance and the Coachella Valley Fugitive Dust Control Handbook, and enter into the Memorandum of Understanding with SCAQMD. Requirements of the MOU include the following: The City will: Take lead responsibility for enforcing both local ordinances and approved Fugitive Dust Emission Control Plans. • After April 1, 2004, issue an approved Dust Control Plan only to an operator who possesses a signed "Certificate of Completion" for dust control training, issued by the SCAQMD. • Require securities of two thousand dollars ($2,000) per acre for dust control measures on all projects over 5,000 square feet. • Require an Environmental Observer to enforce the dust control plan for all sites over 50 acres. • Require staff responsible for dust control to complete SCAQMD's Coachella Valley Fugitive Dust Control class and have appropriate enforcement status for issuing citations up to a misdemeanor for violations of the dust control ordinance. S:\CityMgr\STAFF REPORTS ONLY\11-18-03\BS Ldoc By approval of the new dust control measures, the City shows a good faith effort to comply with the CVSIP in order to achieve the ultimate goal, which is to reach attainment for air quality in the Coachella Valley within a period of 5 years. Public Works staff has worked closely with the other local agencies as well as CVAG to develop language in the MOU and Model Ordinance that meets the requirements of the CVSIP while still being practical to enforce in the field. Both this MOU and the Model Ordinance were approved by CVAG's Executive Committee on October 27, 2003. Failure to approve the new dust control measures in a timely manner could result in federal and state funding sanctions against the Coachella Valley or the non compliant jurisdiction. In addition to loss of potential funding, failure to approve these measures may result in the EPA directly regulating all potential non compliant sites and jurisdictions. This item was previously presented to City Council on November 4, 2003. City Council continued the item to the City Council Meeting of November 18, 2003 in order for staff to incorporate the model ordinance language into City ordinance format. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve and adopt the Coachella Valley Model Dust Control Ordinance; approve and adopt the Coachella Valley Fugitive Dust Control Handbook; and approve the Memorandum of Understanding between the South Coast Air Quality Management District and the City and authorize the Acting City Manager to execute the same; or 2. Do not approve and adopt the Coachella Valley Model Dust Control Ordinance; do not approve and adopt the Coachella Valley Fugitive Dust Control Handbook; and do not approve the Memorandum of Understanding between the South Coast Air Quality Management District and the City and do not authorize the Acting City Manager to execute the same; or 3. Provide staff with alternative direction. S:\CityMgr\STAFF REPORTS ONLY\11-18-03\BS Ldoc 219 3 Respectfully submitted, imothy . J nas o ublic Wor s Director/City Engineer Approved for submission by: w Mark Weiss, Assistant City Manager Attachments: 1. Coachella Valley Model Dust Control Ordinance 2. Coachella Valley Fugitive Dust Control Handbook 3. Memorandum of Understanding S:\CityMgr\STAFF REPORTS ONLY\11-18-03\BS l.doc 2 P. 0 4 ATTACHMENT 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, REPEALING AND REPLACING CHAPTER 6.16 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE RELATING TO FUGITIVE DUST CONTROL THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. That Chapter 6.16 of the La Quinta Charter and Municipal Code is hereby repealed and replaced to read as follows: Chapter 6.16 FUGITIVE DUST CONTROL Section 6.16.010 Purpose The purpose of this chapter is to establish minimum requirements for construction and demolition activities and other specified sources in order to reduce man-made fugitive dust and the corresponding PM 10 emissions. Section 6.16.020 Definitions For the purpose of this chapter, the following definitions are applicable: 1. AGRICULTURAL OPERATIONS are any operation directly related to the growing of crops, or raising of fowls or animals for the primary purpose of making a livelihood. 2. AQMD is the South Coast Air Quality Management District and the representatives thereof. 3. AVERAGE DAILY TRAFFIC (ADT) is the number of motor vehicles that traverse a given unpaved or paved surface during a specified 24-hour period. ADT levels are calculated as the average daily volume over a specified 48- hour period as determined by the City in consultation with the AQMD. 4. BULK MATERIAL is all sand, gravel, soil, aggregate and other organic and inorganic particulate matter. 5. CHEMICAL DUST SUPPRESSANTS are non -toxic chemical soil binders that are not prohibited for use by the City, the California Regional Water Quality Control Board, the California Air Resources Board, the U.S. Environmental Protection Agency (U.S. EPA), or any other law, rule or regulation, used to reduce dust on disturbed surfaces. 5221 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 2 6. COACHELLA VALLEY BEST AVAILABLE CONTROL MEASURES (CV BACK are methods to prevent or mitigate the emission and/or airborne transport of fugitive dust, as identified in the Coachella Valley Fugitive Dust Control Handbook. 7. COACHELLA VALLEY FUGITIVE DUST CONTROL HANDBOOK is the most recently approved reference document by the AQMD that includes a description of fugitive dust control measures, guidance for preparation of Fugitive Dust Control Plans, notification forms, signage provisions, and test methods. 8. CONSTRUCTION ACTIVITIES are any on -site activities preparatory to or related to the building, alteration, rehabilitation, or improvement of property, including, but not limited to the following activities; grading, excavation, trenching, loading, vehicular travel, crushing, blasting, cutting, planing, shaping, breaking, equipment staging/storage areas, weed abatement activities or adding or removing bulk materials from storage piles. 9. DEMOLITION ACTIVITIES are the wrecking or taking out of any load - supporting structural member of a structure or building and related handling operations or the intentional burning of any structure or building. 10. DISTURBED SURFACE AREA is any portion of the earth's surface (or material placed thereupon) that has been physically moved, uncovered, destabilized, or otherwise modified from its undisturbed native condition (including vehicular disturbances) thereby increasing the potential for the emission of fugitive dust. This definition does not include land that has been restored to a native condition, such that the vegetative ground cover and soil characteristics are equal to surrounding native conditions. 11. EARTH -MOVING OPERATIONS are the use of any equipment for an activity where soil is being moved or uncovered. 12. FINISH GRADE is the final grade of the site that conforms to the approved grading plan. 13. FUGITIVE DUST is any solid particulate matter that becomes airborne, other than that emitted from an exhaust stack, directly or indirectly as a result of human activities. PM 10 is a subset of fugitive dust and is defined as particulate matter with an aerodynamic diameter of 10 microns or less. 14. FUGITIVE DUST CONTROL PLAN is a document that describes fugitiv dust sources at a site and the corresponding control measures and i� ? 0 Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 3 prepared in accordance with the guidance contained in the Coachella Valley Fugitive Dust Control Handbook. 15. HIGH -WIND EPISODE is when wind speeds exceed 25 miles per hour as measured by: a. the closest AQMD monitoring station, or b. a certified meteorological monitoring station, or C. an on -site wind monitor calibrated and operated on -site in accordance with the manufacturer's specifications with a data logger or strip chart. 16. OPERATOR is any person who owns, leases, operates, controls, or supervises any potential fugitive dust generating operation subject to the requirements of this ordinance. This definition includes any person who has been officially designated by a property owner as the person responsible for fugitive dust control at a site, as indicated in an approved Fugitive Dust Control Plan. 17. PAVED ROAD is an improved street, highway, alley, public way, or easement that is covered by roadway materials (e.g., cement, asphalt or asphaltic concrete). 18. PHYSICAL ACCESS RESTRICTION is any barrier, including but not limited to; curbs, fences, gates, posts with fencing, shrubs, trees, or other measures that are effective in preventing vehicular and Off -Highway Vehicle (OHV) use of a specified site. 19. SILT is any bulk material with a particle size less than 75 micrometers in diameter that passes through a Number 200 sieve as determined by American Society of Testing and Materials (ASTM) Test Method C 136 or any other test method approved by the U.S. EPA and AQMD. 20. SITE is the real property on which construction, demolition, or other activities subject to this ordinance may occur. 21. STABILIZED SURFACE is any portion of land that meets the minimum standards as established by the applicable test method contained in the Coachella Valley Fugitive Dust Control Handbook. 22. STORAGE PILE is any accumulation of bulk material with a height of three feet or more and a total surface area of 300 or more square feet. Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 4 23. UNPAVED PARKING LOT is an area utilized for parking vehicles and associated vehicle maneuvering that is not covered with roadway materials (e.g., cement, asphalt or asphaltic concrete). 24. UNPAVED ROAD is any service roads, internal access roads, heavy and light duty equipment paths and other roadways which are not covered by typical roadway materials (e.g., cement, asphalt, asphaltic concrete). 25. TEMPORARY UNPAVED PARKING LOTS are those used less than 24 days per year. Section 6.16.030 Performance Standards and Test Methods All performance standards and test methods referenced in this ordinance shall be based on the methodologies included in the Coachella Valley Dust Control Handbook, approved and adopted by the La Quinta City Council on December 2, 2003, or,the most current version available. Section 6.16.040 Control Requirements A. Work Practices - All Fugitive Dust Sources 1. No operator shall conduct any potential dust -generating activity on a site unless the operator utilizes one or more Coachella Valley Best Available Control Measures, as identified in the Coachella Valley Fugitive Dust Control Handbook for each fugitive dust source such that the applicable performance standards are met. 2. Any operator involved in any potential dust -generating activity on a site with a disturbed surface area greater than one acre shall, at a minimum, operate a water application system as identified in the Coachella Valley Fugitive Dust Control Handbook, if watering is the selected control measure. Performance Standards and Test Methods 3. No person subject to the requirements contained in Section 6.16.050.A.1 shall cause or allow visible fugitive dust emissions to exceed 20 percent opacity, or extend more than 100 feet either horizontally or vertically from the origin of a source, or cross any property line. B. Construction and Demolition Activities 1. Any operator applying for a grading permit, or a building permit for an 8 224 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 5 activity with a disturbed surface area of more than 5,000 square feet, shall not initiate any earth -moving operations unless a Fugitive Dust Control Plan has been prepared pursuant to the provisions of the Coachella Valley Fugitive Dust Control Handbook and approved by the City. 2. A complete copy of the approved Fugitive Dust Control Plan must be kept on site in a conspicuous place at all times and provided to the City and AQMD upon request. 3. Any operator involved in demolition activities shall comply with AQMD Rule 1403 (Asbestos Emissions from Demolition/Renovation Activities) requirements, and the requirements of Title 40, Part 61 of the code of Federal Regulations. 4. Any operator involved in earth -moving operations shall implement at least one of the following short-term stabilization methods during non- working hours: a. maintaining soils in a damp condition as determined by sight or touch; or b. establishment of a stabilized surface through watering; or C. application of a chemical dust suppressant in sufficient quantities and concentrations to maintain a stabilized surface. 5. Within 10 days of ceasing activity, an operator shall implement at least one of the following long-term stabilization techniques for any disturbed surface area where construction activities are not scheduled to occur for at least 30 days: a. revegetation that results in 75 percent ground coverage provided that an active watering system is in place at all times; or b. establishment of a stabilized surface through watering with physical access restriction surrounding the area; or C. use of chemical stabilizers to establish a stabilized surface with physical access restriction surrounding the area. 6. Any operator shall remove all bulk material track -out from any site access point onto any paved road open to through traffic: 9 225 Ordinance No. Chapter 6.16 - La O,uinta Municipal Code Adopted: November 18, 2003 Page 6 a. within one hour if such material extends for a cumulative distance of greater than 25 feet from any site access point; and b. at the conclusion of each workday. 7. Any operator of a project with a disturbed surface area of five or more acres or of any project that involves the import or export of at least 100 cubic yards of bulk material per day shall install and maintain at least one of the following control measures at the intersection of each site entrance and any paved road open to through traffic with all vehicles exiting the site routed over the selected device(s): a. pad consisting of minimum one inch washed gravel maintained in a clean condition to a depth of at least six inches and extending at least 30 feet wide and at least 50 feet long; or b. paved surface extending at least 100 feet and at least 20 feet wide; or C. wheel shaker / wheel spreading device consisting of raised dividers (rails, pipe, or grates) at least three inches tall and at least six inches apart and 20 feet long; or d. a wheel washing system. 8. Any operator required to submit a Fugitive Dust Control Plan under Section 6.16.040.13.1 shall install and maintain project contact signage that meets the minimum standards of the Coachella Valley Fugitive Dust Control Handbook, including a 24-hour manned toll -free or local phone number, prior to initiating any type of earth -moving operations. 9. Any operator of a project with a disturbed surface area of 50 or more acres shall have an Environmental Observer on the site or available on -site within 30 minutes of initial contact that: a. is hired by the property owner or developer; and b. has dust control as the sole or primary responsibility; and C. has successfully completed the AQMD Coachella Valley Fugitive Dust Control Class and has been issued a Certificate of Completion for the class; and 10 226 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 7 d. is identified in the approved Fugitive Dust Control Plan as having the authority to immediately employ sufficient dust mitigation 24-hours per day, seven days a week and to ensure compliance with this ordinance, the approved Fugitive Dust Control Plan, and AQMD regulations. Performance Standards and Test Methods 10. No operator required to submit a Fugitive Dust Control Plan under Section 6.16.040.B.1 shall cause or allow visible fugitive dust emissions to exceed 20 percent opacity, or extend more than 100 feet either horizontally or vertically from the origin of a source, or cross any property line. 11. Exceedance of the visible emissions prohibition in Section 6.16.040.B.1 occurring due to a high -wind episode shall constitute a violation of Section 6.16.040. B.1, unless the operator demonstrates to City all the following conditions: a. all Fugitive Dust Control Plan measures or applicable Coachella Valley Best Available Control Measures were implemented and maintained on site; and b. the exceedance could not have been prevented by better application, implementation, operation, or maintenance of control measures; and C. appropriate recordkeeping was complied and retained in accordance with the requirements in Section 6.16.040.B.12 through 6.16.040.B.15; and d. documentation of the high -wind episode on the day(s) in question is provided by appropriate records. Reporting / Recordkeeping Before Construction 12. The operator of a project with ten acres or more of earth -moving operations shall: a. forward two copies of a Site -Specific, Stand Alone [8 %2 by 11 227 inch] Fugitive Dust Control Plan to the AQMD within ten days 11 Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 8 after approval by the City. [Note: A separate AQMD approval will not be issued]; and b. notify the City and the AQMD at least 24-hours prior to initiating earth -moving operations. During Construction C. operator involved in earth -moving operations shall compile, and maintain for a period of not less than three years, daily self - inspection recordkeeping forms in accordance with the guidelines contained in the Coachella Valley Fugitive Dust Control Handbook. d. operator involved in earth -moving operations that utilizes chemical dust suppressants for dust control on a site shall compile records indicating the type of product applied, vendor name, and the method, frequency, concentration, quantity and date(s) of application and shall retain such records for a period of not less than three years. After Construction e. operator subject to the provisions of Section 6.16.040.B.12 shall notify the City and the AQMD within ten days of the establishment of the finish grade or at the conclusion of the finished grading inspection. C. Disturbed Vacant Lands / Weed Abatement Activities 1. Owners of property with a disturbed surface area greater than 5,000 square feet shall within 30 days of receiving official notice by the City prevent trespass through physical access restriction as permitted by the City. 2. In the event that implementation of effective in establishing a stabilized surface access, the owner shall implement at least c stabilization techniques within an additional determined that the land has been restabilized: Section 6.16.040.C.1 is not within 45 days of restricting ne of the following long term 15 days, unless the City has a. uniformly apply and maintain surface gravel or chemical dust suppressants such that a stabilized surface is formed; or b. begin restoring disturbed surfaces such that the vegetative cover and soil characteristics are similar to adjacent or nearby2 2 8 12 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 9 undisturbed native conditions. Such restoration control measure(s) must be maintained and reapplied, if necessary, such that a stabilized surface is formed within 8 months of the initial application. 3. Any operator conducting weed abatement activities on a site that results in a disturbed surface area of 5,000 or more square feet shall: a. apply sufficient water before and during weed abatement activities such that the applicable performance standards are met; and b. ensure that the affected area is a stabilized surface once weed abatement activities have ceased. Performance Standards and Test Methods 4. No person subject to the provisions of Sections 6.16.040.C.1 through 6.16.040.C.3 shall cause or allow visible fugitive dust emissions to exceed 20 percent opacity, or extend more than 100 feet either horizontally or vertically from a source, or cross any property line, and shall either: a. maintain a stabilized surface; or b. maintain a threshold friction velocity for disturbed surface areas corrected for non -erodible elements of 100 centimeters per second or higher. Reporting / Recordkeeping 5. Within 90 days of ordinance adoption, operators of property with disturbed surface area of 5,000 or more square feet shall notify the City of the location of such lands and provide owner contact information. 6. Any person subject to the provisions of Sections 6.16.040.C.1 through 6.16.040.C.3 shall compile, and retain for a period of not less than three years, records indicating the name and contact person of all firms contracted with for dust mitigation, listing of dust control implements used on -site, and invoices from dust suppressant contractors/vendors. D. Unpaved Roads 1. Owners of private unpaved roads with average daily traffic levels between 20 and 150 vehicles must take measures (signage or speed control 229 13 Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 10 devices) to reduce vehicular speeds to no more than 15 miles per hour. 2. Owners of a cumulative distance of six or less miles of private unpaved roads shall pave each segment having 150 or more average daily trips or, alternatively apply and maintain chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards included in Section 6.16.040.D.4 in accordance with the following treatment schedule: a. one-third of qualifying unpaved road segments within one year of ordinance adoption; and b. remainder of qualifying unpaved road segments within three years of ordinance adoption. (Note: treatments in excess of annual requirements can apply to future years.) 3. Owners of a cumulative distance of more than six miles of private unpaved roads shall stabilize each segment having 150 or more average daily trips in accordance with the following treatment schedule: a. at least two miles paved or four miles stabilized with chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards established in Section 6.16.040.D.4 within one year of the ordinance adoption; and b. at least two miles paved or four miles stabilized with chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards included in Section 6.16.040.D.4 in accordance with the following treatment schedule annually thereafter until all qualifying unpaved roads have been stabilized. (Note: treatments in excess of annual requirements can apply to future years). Performance Standards and Test Methods 4. Owners of any private unpaved road shall not allow visible fugitive dust emissions to exceed 20 percent opacity, or extend more than 100 feet either horizontally or vertically from the origin of a source, and shall either: a. not allow silt loading to be equal to or greater than 0.33 ounces per square foot; or 14 230 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 11 b. not allow the silt content to exceed six percent. Reporting / Recordkeeping 5. Within 90 days of ordinance adoption, owners of unpaved roads shall provide to the City and the AQIVID the location and ADT estimates for all unpaved roads. 6. Owners of unpaved roads that utilize chemical dust suppressants shall compile, and retain for a period of not less than three years, records indicating the type of product applied, vendor name, and the method, frequency, concentration, quantity and date(s) of application. E. Unpaved Parking Lots 1. Owners of parking lots established subsequent to ordinance adoption are required to pave such areas, or alternatively apply and maintain chemical dust suppressants in accordance with the manufacturer's specifications for traffic areas and the performance standards included in Section 6.16.040.E.4. 2. Owners of existing private unpaved parking lots shall implement one of the following control strategies within 180 days of ordinance adoption: a. pave; or b. apply and maintain dust suppressants in accordance with the manufacturer's specifications for traffic areas and the performance standards included in Section 6.16.040.E-4; C. apply and maintain washed gravel in accordance with the performance standards included in Section 6.16.040.E.4. 3. Owners of private temporary unpaved parking lots (those that are used 24 days or less per year) shall apply and maintain chemical dust suppressants in accordance with the manufacturer's specifications for traffic areas and the performance standards included in Section 6.16.040.E.4 prior to any 24-hour period when more than 40 vehicles are expected to enter and park. The owner of any temporary unpaved parking lot greater than 5,000 square feet shall implement the disturbed vacant land requirements contained in Section 6.16.040.0 during non -parking periods. 231 15 Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 12 Performance Standards and Test Methods 4. The operator of any private unpaved parking lot shall not allow visible fugitive dust emissions to exceed 20 percent opacity, or extend more than 100 feet either horizontally or vertically from the origin of a source, and shall either: a. not allow silt loading to be equal to or greater than 0.33 ounces per square foot; or b. not allow the silt content to exceed eight percent. Reporting / Recordkeeping 5. Within 90 days of ordinance adoption, owners of unpaved parking lots shall provide to the City and the AQMD the location and ADT estimates and the size (in square feet) of unpaved parking lots. 6. Owners of unpaved parking lots that utilize chemical dust suppressants or apply gravel shall compile, and retain for a period of not less than three years, records indicating the type of product applied, vendor name, and the method, frequency, concentration, quantity and date(s) of application. F. Public or Private Paved Roads 1. Any owner of paved roads shall construct, or require to be constructed all new or widened paved roads in accordance with the following standards: a. curbing in accordance with the American Association of State Highway and Transportation Officials guidelines or as an alternative, road shoulders paved or treated with chemical dust suppressants or washed gravel in accordance with the performance standards included in Section 6.16.040.D.4 with the following minimum widths: Average Daily Trips Minimum Shoulder Width 500 - 3,000 4 feet 3,000 or greater 8 feet b. paved medians or as an alternative, medians surrounded by curbing, and treated with landscaping, chemical dust suppressants, or washed gravel applied and maintained in 16 2340? Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 13 accordance with the performance standards included in Section 6.16.040.D.4. 2. Any owner of public or private paved roads shall remove or cause to be removed any erosion -caused deposits of greater than 2,500 square feet within 24-hours after receiving notice by the City or the AQMD or prior to resumption of traffic where the paved area has been closed to vehicular traffic. Section 6.16.050 Administrative Requirements 1. Any operator preparing a Fugitive Dust Control Plan shall complete the AQMD Coachella Valley Fugitive Dust Control Class and maintain a current valid Certificate of Completion. 2. At least one representative of each construction or demolition general contractor and subcontractor responsible for earth -movement operations shall complete the AQMD Coachella Valley Fugitive Dust Control Class and maintain a current valid Certificate of Completion. 3. All reporting / recordkeeping required by Section 6.16.040.13 shall be provided to the City and AQMD representatives immediately upon request. 4. All reporting / recordkeeping required by Section 6.16.040.0 through Section 6.16.040. F shall be provided to the City and AQMD representatives within 24-hours of a written request. Section 6.16.060 Exemptions 1. The provisions of this ordinance shall not apply to: a. agricultural operations including on -field sources and unpaved roads used solely for agricultural operations. b. any dust -generating activity where necessary fugitive dust preventive or mitigative actions are in conflict with either federal or State Endangered Species Act provisions as determined in writing by the appropriate federal or state agency. C. any action required or authorized to implement emergency operations that are officially declared by the City to ensure the public health and safety. 17 233 Ordinance No. Chapter 6.16 - La auinta Municipal Code Adopted: November 18, 2003 Page 14 2. The provisions of Section 6.16.040.13.1 shall not apply to any construction or demolition activity meeting any of the following activity levels or requirements: a. the activity is occurring entirely within an enclosed structure from which no visible airborne particulate matter escapes; or b. activities that do not require issuance of a grading permit or those that require a building permit provided that the project results in 5,000 or less square feet of soil disturbance. 3. The provisions of Section 6.16.040.B.8 shall not apply to: a. projects that takes two weeks or less to complete provided that a long-term stabilization technique(s) identified in Section 6.16.040.0 are implemented; and b. line projects (i.e., pipelines, cable access lines, etc.). Section 6.16.070 Compliance 1. A person violating any section of this chapter or with any portion of an approved Fugitive Dust Control Plan is guilty of an infraction punishable by a fine of not more than one hundred dollars ($100.00) for a first violation and a fine not exceeding four hundred dollars ($400.00) for a second violation within one year. A third violation, or more, within one year shall each be prosecuted at a level consistent with a misdemeanor violation. 2. In addition to any other remedy provided by law, failure to correct any condition indicated in a notice of violation within one hour of issuance will allow the City to initiate one or more of the following actions where appropriate: a. Criminal proceedings. b. Civil proceedings to obtain an injunction; or any other relief against the owner or operator to stop operations at the site. C. Refusal to issue future permits and/or release of securities held until owner or operator has adequately demonstrated compliance with the notice of violation. d. Correction of the condition by the City through the use of any i securities held under this chapter. 18 234 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 15 e. Any enforcement methods authorized by Chapter 1.09 of this code. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting, to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of 2003, by the following vote: AYES: Council Members NOES: None ABSENT: None ABSTAIN: None ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California DON ADOLPH, Mayor City of La Quinta, California 19 235 Ordinance No. Chapter 6.16 - La Quinta Municipal Code Adopted: November 18, 2003 Page 16 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA 1 I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. which was introduced at a regular meeting on the day of and was adopted at a regular meeting held on the day of not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. JUNE S. GREEK, City Clerk City of La Quinta, California 20 23s ATTACHMENT 2 Coachella Valley Pmg,00�od@ DD m� 9@R T@ NSRCO'] o oa Draft June 2003 21 237 Table of Contents Draft Coachella Valley Fuclitive -Dust Control Handbook Draft for Training Class Purposes Only STATEMENT OF PURPOSE Common Violations Observed..............................................................1-1 CO ACHELLA VALLEY BEST AVAILABLE CONTROL MEASURES Summary of Dust Control Ordinance Requirements ............................ ?-1 List of Coachella Valley Best Available Control 'Measures ..........:....... ?-? FUGITIVE DUST CONTROL PLAN GUIDANCE Summary Flowchart for Construction Activity Requirements ..............-1 Summary of Dust Control Ordinance Requirements Fugitive Dust Control Plan Application Ownership Designee Form..................................................................... 3-8 Smaller Projects (less than 10 acres) ..................................................... . Larger Projects (10 acres or greater) .................................................... NOTIFICATION FORMS Summary of Dust Control Ordinance Requirements ............................ 4-1 Project Initiation Form.......................................................................... 4-2 Project Completion Form...................................................................... 4-3 DUST CONTROL SIGNAGE GUIDELINES Summary- of Dust Control Ordinance Requirements ............................ 5-1 Signage Guidelines..................................................... - RECORDKEEPING FORMS Summary of Dust Control Ordinance Requirements ............................ 6-1 Sample Recordkeeping Forms.............................................................. 6-41 Chemical Dust Suppressant Recordkeeping Form ................................ 6-4 WIND MONITORING Summary of Dust Control Ordinance Requirements ............................ 7-1 Guidance for Conducting W*Ind Monitoring ......................................... 7-2 TEST METHODS Opacity.............................................................................. .......... .8-1 .....• Stabilized Surface ...................................................................... Threshold Friction Velocity .................................................................. 8-6 Silt Loading/Content............................................................................. 8-10 APPENEDIX A Blank Forms 22 " 238 STATEMENT OF PURPOSE • Common Violations Observed 239 23 Draft Coachella Valley Fugitive Dust Controi Handbook I STATEMENT OF PURPOSE The purpose of the dust control ordinance requirements is to reduce the amount of fugitive dust and corresponding PM 10 emissions entrained as a result of human activities in the Coachella Valley. This Handbook has been prepared to assist landowners. general contractors. subcontractors, local jurisdictions. governmental agencies. and others in the Coachella Valley in complying with dust control ordinance requirements. r Common Violations Observed During Construction Site Inspections The following are the most common dust control problems documented during site inspections. Sources must take special care to avoid, these problems during all project phases. Failure to have an approved Fugitive Dust Control Plan or failure to follow the Fugitive Dust Control Plan conditions Failure to inform subcontractors of Fugitive Dust Control Plan requirements Failure to have the Fugitive Dust Control Plan on -site and to conduct daily recordkeeping activities Insufficient number of water trucks Inability to rapidly refill water trucks (e.g., no water towers ) Inadequate water source Haul roads, work areas, not watered or stabilized Soil stabilization not maintained during non -working hours/days Inadequate long-term soil stabilization on inactive portions of site No track -out control implemented on -site Failure to rapidly clean-up track -out No construction project signage No Environmental Observer for sites greater than 50 acres Failure to check AQMD high -wind forecasting system on a daily basis I - I June 2003 24 240 COACHELLA VALLEY BEST AVAILABLE CONTROL MEASURES • Summary of Dust Control Ordinance Requirements • List of Coachella Valley Best Available Control Measures v 1* 211 25 Draft Coachella Fallev Fugitive Dust Control Handbook SUMMARY OF DUST CONTROL ORDINANCE REQUIREMENTS The Coachella Valley dust control ordinances require: ✓ at least one of the Coachella Valley Best Available Control Nleasures (CV BACM) is required to be implemented for each fusaitive dust source category. ✓ CV BACM must be implemented such that the applicable performance standards (e.e., visible emissions not to exceed 100 feet or 1-0 percent opacity, or cross any property line, etc.) are met. ✓ A description of the performance standards and applicable test methods is included in Chapter 8 of this Handbook. - ► June 2003 242 26, LL ci zi tj � I ♦J � ' 1 • ECZA to r I ,\, •� • . , .rah /1 r � 1: • 1 G � to � = •—� J ._. •_ _ V I .� V 1 V J • vI cn ♦:., V � .NJ �.� .� cn cri cn 0 I i a N N N M, r1 M -* en v 27 ? 243 qcz Zra el tj ir so ory Rb wow 61 iwv L- 4-0 cl) �n L- Ln cz N N S2 CF 0.) cz CZ > U CN tA tA 116 116 1,6 116 r� r� L = l Cc 28 244 4" owl ( I �� �L) 71 CN V CID cn VI rn 110 0 o ca to E cz cn I. 2c .�45 • � .f .d rI � � i w = U I • rr,, I! ^ v cz CJ . ....1 4-1 -= N M N N N C•1 M 't 4 4 L L IM 30 246 n .J ; �•el ' Iel I I ZaI C/) . Za Lwd Irl Cv CZA ..r .ter r. r r J 7' '••' a� CW v) C/) un r cr) r— C"1 M lt N CNI N i •J Cn 247 31 i J 1 i r•n ri r. i .^. v — � J cz L Ebcr > �� I J ✓ 1 _ / J — con ..��. .V �� Q �� .V •� �V = :n i•. -I �J tf cn ti :. rz U i~ r yCA cn wcc O '' • �- �--� — N N cn 3 {I2 L E 248 32 FUGITIVE DUST CONTROL PLAN GUIDANCE • Summary Flowchart for Construction Activity Requirements • Summary of Dust Control Ordinance Requirements • Fugitive Dust Control Plan Application Form • Fugitive Dust Control Plan Guidance for Smaller Projects (less than 10 acres) — • Fugitive Dust Control Plan Guidance for Larger Projects (10 acres or greater) zQs 33 Draft Coachella Valley fugitive Dust Control Handbook SUMMARY FLOWCHART FOR CONSTRUCTION ACTIVITY REQUIREMENTS The following is a summary checklist and flowchart for the construction activity dust control ordinance requirements. Project operators. Fugitive Dust Control Plan revieNvers. and code enforcement personnel can use this to ensure that all dust control ordinance requirements are met throughout the construction process. Additional information on specific requirements is included in the referenced Handbook Chapters. Implement Coachella Valley BACN1 for all sources (Chapter 2) All sites requiring a grading permit. or that involve more than 5,000 square feet of soil disturbance, or import/export more than 100 cubic yards of material per day must prepare and have a Fugitive Dust Control Plan approved by the permitting authority (Chapter 3) Special Requirements for Projects with 10 Acres or more of Disturbed Surfaces Forward Approved Dust Control Plan to AQMD Submit Project Initiation Form to Local Jurisdiction and AQMD 24-hours Prior to Soil Disturbance ( See Chapter 4) Submit Project Completion Form to Local Jurisdiction and AQMD Within 10 Days of Project Completion. (See Chapter 4) ❑ Install construction project signage (Chapter 5) ❑ Maintain daily dust control log and chemical stabilization recordkeeping (Chapter 6) _I Ensure compliance with applicable test methods (Chapter 8) 3 - 1 June 2003 34; Draft Coachella Valley Fugitive DU& Control Handbwk SUMMARY OF DUST CONTROL ORDINANCE REQUIREMENTS The Coachella Valley dust control ordinances require local government approval of a Fugitive Dust Control Plan prior to: ✓ Issuance of a grading permit ✓ Issuance of a building permit for projects with 5,000 or more square feet of soil disturbance ✓ Issuance of permits for projects that import or export more than 1.00 cubic feet of bulk material per day The Fugitive Dust Control Plan requirements consist of two elements: (1) Fugitive Dust Control Plan Application (Form A); and (?) Fugitive Dust Control Plan (Form DCP or equivalent for projects with less than 10 acres of disturbed surfaces or a Site -Specific Fugitive Dust Control Plan for projects with 10 or more acres of disturbed surfaces) The following -guidance has been prepared for construction project operators to facilitate preparation of consistent Fugitive Dust Control Plans throughout the Vallev. h 3-2 June ?003 35 2,51 Draft Coachella Valley Fuoitive Dust Control Handbook FUGITIVE DUST CONTROL PLAN APPLICATION FORM The following instructions have been prepared to assist project operators in preparing a Fugitive Dust Control Plan application (Form A) for construction activities. Submitting a complete application is essential in expediting the process. so please read and follow the instructions carefully. In addition to the Fugitive Dust Control Plan application (Form A). construction activities are required to prepare a Fugitive Dust Control Plan. Guidance for preparing Fugitive Dust Control Plans for smaller projects ( less than 10 acres of disturbed surfaces) and larger projects (10 acres or more of disturbed surfaces)* is also included in this Chapter. 3 - 3 June 2003 36 2,5 Draft Coachella Valley Fugitive Dust Controi Handbock Fugitive Dust Control Plan Application Form (Form A - Page 1 of 4) Please print in ink or 4pe. Blank spaces must be completed for the application to be processed. If an item is not applicable, please enter V/A. 1. Form Preparer: Property Owner Developer _ Prime Contractor _ Other �(If Other, attach Owner Designee Form [Page CONTACT PERSON NAY'IE COMPANY NAME COMPANY ADDRESS i CITY, STATE, ZIP CODE TELEPHONE NUr•IBER i FACSIMILE NUMBER 24-HOUR, MANNED l AFTER HOURS PHONE NUMBER j AQMD DUST CLASS j CERTIFICATE # 2. Project Address or Location PROJECT NAME PROJECT ADDRESS i CITY, STATE, ZIP CODE j NEAREST MAJOR CROSS ' STREETS PARCEL NUMBERS 3-4 June 2003 37 253 Draft Coachella Va#ev Fuckive Dust Control Handbook Fugitive Dust Control Plan :application Form (Form A - Pase _ of 4) 1 3. Project Acreage (total land to be disturbed) (include project site and associated unpaved access roads, stockpiles. and staeins areas) PROJECT SIZE (ACRES) WATER SOURCE (GPM.) 4. Project Owner (if Fugitive Dust Control Plan preparer is not the property owner) r � NAME i COMPANY NAME (IF ' :APPLICABLE) ADDRESS (INCLUDE CITY, STATE, & ZIP ! � CODE) ( j TELEPHONE NUMBER I FACSIMILE NUMBER 5. The Person(s) responsible for dust control measures and to '$`,hom official notices should be sent if necessary RESPONSIBLE PERSON i COMPANY NAME � ADDRESS (INCLUDE CITYt STATE & ZIP CODE) j j TELEPHONE NUMBER 24-HOUR, MANNED I AFTER-HOURS TELEPHONE NUMBER FACSIMILE NUMBER AQMD DUST CLASS CERTIFICATE # 3 - 5 June 2003 38 254 Draft Coachella Valley Fuckive Dust Control Handbook i Fugitive Dust Control Plan Application Form (Form A - Page 3 of 4) i 6. On -Site Superintendent/Supervisor/Foreman contact TAME COMPANY NAME ADDRESS (INCLUDE CITY, STATE, & ZIP i CODE) TELEPHONE NUMBER 24-HOUR, MANNED AFTER-HOURS TELEPHONE NUMBER AQMD DUST CLASS CERTIFICATE # 7. Site Mapping Provide a map showing the vicinity of the project clearly identifying the closest major cross streets or other landmarks and the project location. Label this map "Vicinity Map Required map size is 8 '/2 by 11 ". Provide an 8 '/_ by 11" or larger Assessor Parcel Map for the property(s) on which the project will be occurring. Outline or highlight the affected parcels. Identify, location of site entrances, internal unpaved haul routes. wind fencing. areas to be chemically stabilized and other proposed and required dust control mitigations. Projects that are only installing or constructing linear features such as roads. pipelines or other utilities that boarder or cross more than one Assessor's parcel do not require Assessor's Parcel Maps, but must provide a detailed vicinity map adequately depicting the entire project area. If the project is divided into construction phases (separate physical project areas), 'provide a map clearly identifying the phases. 8. Attach a Fugitive Dust Control Plan ✓ Projects with less than 10 acres of disturbed surfaces must complete and attach a Fugitive Dust Control Plan (Form DCP) or equivalent. ✓ Projects with 10 acres or more of disturbed surfaces must complete and attach a Site -Specific Fugitive Dust Control Plan. Guidance for preparation of a Site -Specific Fugitive Dust Control Plan is included later in this Chapter. 3 - 6 June 2003 39 2S5 Draft Coachella Vailev Fugitive Dust Control Handbook Fugitive Dust Control Plan Application Form (Form A - Page 4 of 4) 9. Project notifications For projects with 10 acres or more of disturbed surfaces. the dust control ordinance requires notification to the local permitting authority and to the AQN[D prior to project initiation and at project completion. (Refer to Chapter 4 of this Handbook for specific requirements and forms). 10. Project Signage Construction signage must be installed on -site prior to construction. Guidelines for construction sianage are found in Chapter 5 of this Handbook. 11. Owner Agreement The signatory on this application constitutes an agreement by the owner to be the person with authority to enforce compliance by all contractors and subcontractors of the Dust Control Ordinance, Fugitive Dust Control Plan conditions, and any supplements identified by the permitting authority. Once approved, this application is incorporated by reference and becomes apart of the approved site grading plan. Owner Signature Date Printed ?Name Title and Company AQMD Coachella Valley Fugitive Dust Control Class Certificate r 3 - 7 June 2003 Draft Coachella Valley Fuoifive Dust Controi Handbook . Ownership Designee Form (Form OD) An owner's designee form is required if a Fugitive Dust Control Plan is not prepared/implemented by the property owner, developer or prime contractor. COMPANY NAME ADDRESS/LOCATION i PHONE NUMBER I 1 AFTER-HOURS PHONE NUMBER AQMD DUST CLASS # CERTIFICATEPLEASE PROPERTV OWNER ENTER INFORMATION BELOW INFOR'MATION PROPERTY OWNER's N A NI E ADDRESS/]LOCATION PHONE NUMBER 24-HOUR, MANNED AFTER- HOURS PHONE NUMBER ' i OWNER STATEMENT I hereby authorize the person listed as my designee to act on my behalf in all matters regarding the issuance. and requirements of the Fugitive Dust Control Plan for construction activities. The designee is responsible for project duration. The designee has successfully completed the AQMD Coachella Valley Fugitive Dust Control Class. Furthermore, the designee is responsible for ensuring the contractor(s), subcontractor(s), and all other persons associated with the project are in compliance with the approved Fugitive Dust Control Plan, dust 'control ordinance requirements, and AQMD regulations. Owner's Signature Date Printed Name 3 - 8 June 2-043 41 257 Draft Coachella Vakey FuQkwe Dust Contml Handbook FUGITIVE DUST CONTROL PLAN PREPARATION GUIDANCE FOR SMALLER CONSTRUCTION PROJECTS (LESS THAN 10 ACRES) The following instructions have been prepared to assist project operators in preparing a Fugitive Dust Control Plan for construction activities with less than 10 acres of disturbed surfaces. Submitting a complete Fugitive Dust Control flan is essential in expediting the process, so please read and follow the instructions carefully. Fugitive Dust Control Plan Guidance Use the attached pages (Form DCP) to describe the dust control actions to be implemented on -site. Separate the actions to be implemented during the various project phases (e.g., clearing/grubbing and mass grading, finish grading, and site construction, etc.). If applicable, describe the additional control actions to be implemented on -site. Please remember the following when preparing a Fugitive Dust Control Plan: ✓ A complete copy of the Fugitive Dust Control Plan and all maps must be on -site prior to beginning construction activity and must be retained on - site at all times during project construction. ✓ Construction signage must be installed on -site prior to construction. Guidelines for construction signage are found in Chapter 5 of this Handbook. ✓ Dust control is required 24 hours a day, 7 days a week for the duration of the project regardless of wind conditions or construction project status. ✓ Daily recordkeeping of dust control actions is required to be compiled and retained during project duration and for three years after. project completion. ✓ Grading plans must include a statement that incorporates the approved fugitive dust control plan into the approved grading plan. 3-9 June 2003 42�58 •J ! 1 V j I I r � V i � 1 I I \• 1 1 � i 1 ^ f v ,� •` � J i I � i � wa J � ti CS tc dm i r.+ v .► J ; i V ` ^^v r. rn, v `. L > c: N .60 rON � � CZ L 259 I•.y . r- �'' U C� U U 43 ol i 1 j i , I h ^�^ ..r � I 1 1 ► 4 1 ► CZv I W ► 1 ! J f I ► cn � Q ft3 O � on q I c a� U I tD I •� r. J _ CA to cz a� to C.J Q � F--i ". �! '.'JCS , r r'*"•, 1-1 25n 44 41C ... I I i � v i to \ I 1 , Q 1 I � •. I I I .v i Ono N U v N= a 1 01) Q ° I rT � II j rn • � .0 U I � f bA ud 4� c q U 4 77 CL cn cr O cr 261 I cr, .45 r , M an q L.1 c� a� U c°n r4 sz 46 i rI c v w I I i ON J F)to� I to ■ �. I I i _ n � iT ti i , I i i I f t 111 1 "Cf rcz co cz SZ y � v 4i � q c V I on s = o � C.) f�l r�1 263 47 I I i ON J F)to� I to ■ �. I I i _ n � iT ti i , I i i I f t 111 1 "Cf rcz co cz SZ y � v 4i � q c V I on s = o � C.) f�l r�1 263 47 f�l r�1 263 47 Draft Coachella Valley Fugitive Dust Control Handbook FUGITIVE DUST CONTROL PLAN PREPARATION GUIDANCE FOR LARGER CONSTRUCTION PROJECTS (10 ACRES OR LARGER) In addition to the Fugitive Dust Control Plan application (Form A), the dust control ordinance requires a City (County) approved Site -Specific Fugitive Dust Control Plan for projects with 10 acres or more of disturbed surfaces. The following guidance has been prepared to describe the required elements of a Site -Specific Fugitive Dust Control Plan. Remember: two copies of the Site - Specific Fugitive Dust Control Plan must be forwarded by the operator to the AQMD in an 81i- x 11" format. using the supplied form within 10 days after approval by the permitting authority. Please submit copies of approved Site - Specific Fugitive Dust Control Plans to: Phill Hubbard Supervising Investigator South Coast AQMD 21865 East Copley Drive Diamond Bar, CA 91765 (909) 396-2966 (909) 396-2608 [Facsimile] phubbard(a-.agmd. gov Required Elements of Site -Specific Fugitive Dust Control Plan Project Description This section of the Fugitive Dust Control Plan must provide a complete description of the project, a development flan, a schedule of activities, and a time frame for project completion. Additionally, this section must contain a description of soil types on site and an estimated proposed expenditure for the total project dust control budget. Water -Source Identification This section must contain a description and location of the water supply that is dedicated to dust control. Also. identify sources of a back-up water supply if proposed in conjunction with a contingency measure. This section corers earth -moving activities for the life of the project. 3 - 15 June 2003 264 48 Draft Coachella Vatlev Fugitive Dust Control Handbook Coachella Valley Best Available Control ':Measures: This section must include a description of the primary dust control measures selected for each source at the project site (e.g.. No. 1 - Earth - Movement, No. 2 - unpaved Roads, etc.) based on the list of CV $ACM included in this Handbook. This section must also have a description of the fugitive dust control measures to be implemented during non -working hours. Control Measures Guidance: Suggested minimum standards for a Site -Specific. Fugitive Dust Control Plan are presented below. As a reminder, specific applicable dust control ordinance requirements are provided in italics. Additionally, grading plans must include a statement that incorporates the Site -Specific Fugitive Dust Control Plan into the approved grading plan. No. 1 EARTH -MOVEMENT Project Phasing If feasible, use grading permit conditions to break the project into phases so that only a portion of the site is disturbed at any given time to ensure control of fugitive dust. This technique is critical for project sites with greater than 100 acres. — Pre -Watering Prior to initiating activity, pre -water site through use of portable irrigation lines. At least 72 hours of pre -watering is recommended for each area prior to initiating earth -movement. The operator must specify water source and available flow rate (Q/m). Watering During Earth -Movement Activities Water applied continuously to all disturbed portions of the site by means of water truck/water pull as necessary to maintain sufficient visible moisture on the soil surface. For reference. one 2,000 gallon water truck can treat approximately 4 acres of active construction per hour, during non high -wind conditions. Also, for cut and fill activities, one 10,000 gallon water pull is estimated to be necessary for each 7,000 cubic yards of daily earth -movement. Multiple 4.000 gallon water trucks may be used in place of one 10.000 gallon water pull. Touch and visual contrast are reasonably good indicators of soil moisture. Surface areas that are dry to the touch and appear lighter -colored require the application of additional water to prevent fugitive dust. The operator must specify the number and type of watering vehicles available for dust control during each project phase as well as during off -hours and June 2003 265 49 Drag Coachella Valley Fugitive Dust Cdntrol Handbook the availability of back-up water trucks if the site experiences dust control problems (see also contingency measure requirements below). Water towers are necessary for projects with more than 10 acres of active construction. Without a water tower. it can take up to 30 minutes to fill a 2,000 gallon water truck. Also. multiple water towers are necessary for projects that use water pulls as tilling one 10.000 gallon water pull can drain a water tower that can take up to 40 minutes to refill. Perimeter Controls - Wind fencing is necessary betweeri the site and nearby residences or. businesses. Off -site upwind fencing and on -site wind fencing for larger projects can also keep blowsand from being deposited onto the site or traveling through the site. Block walls. if part of the final project. can replace wind fencing during the site construction phase. perimeter watering system or fence line misting system consisting of portable irrigation equipment may be an effective fugitive dust mitigation system to protect surrounding residences and businesses. The local jurisdiction may also be provided access to this equipment. Site Stabilization Chemical dust suppressants are to be applied in accordance with the manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance ----with the applicable test methods. Recordkeeping is necessary to demonstrate compliance. Wind fencing or other obstructions can keep areas previously treated with dust control suppressants free from future disturbances. Vegetation can be a cost-effective alternative to chemical stabilization for areas that will remain inactive for long periods. Wind fencing or other obstructions can keep the vegetated area free from future disturbances. Specific Dust Control Ordinance Requirements: The dust control ordinance includes the following short-term and long- term stabilization requirements: Short-term stabilization (after-hours/weekends) options . include maintaining soils in a damp condition, watering to develop a surface crust, or use of chemical stabilisation products. Contingency Measures This section must describe the contingency measures to be implemented if a primary control measure fails to adequately control dust emissions according to the applicable performance standards (e.g., plume length of June 2003 266 50 Draft Coachella Valley Fuakive Dust Control Handbook Qreater than 100 feet. or crossing any property line. or 20 percent opacity). Also. describe the steps that will be taken to initiate a contingency measure. o. 2 — UNPAVED ROAD TRAVEL Surface Improvements Paving of the internal roadway network early in a project's development phase can reduce chemical dust suppressant reapplication costs. Periodic street cleaning throughout project construction will likely be required to ensure compliance with the dust control ordinance track -out requirements and to reduce entrained road dust. Application of gravel or other material- with a lower silt content than the underlying soils can be an effective surface improvement for dust control. For reference. the specific requirements for a gravel pad to prevent track -out are minimum one inch or larger washed gravel maintained to a depth of six inches. Periodic maintenance (grading and spot reapplication) may be required. Surface Treatments Chemical dust suppressants designed by the manufacturer for traffic areas, and applied in accordance with manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance with the applicable test methods once final roadway elevations have been reached. Limitinz!restricting access to non -road areas can also reduce the need to retreat areas previously stabilized. Constant watering of unpaved roads, haul routes. and equipment paths represents a short-term. cost-effective dust control action. High evaporation rate may justify use of chemical dust suppressants for a longer -term control. For reference, U.S. EPA studies have documented a 50 percent reduction in PM10 emissions under a water application rate of.0.2 gallons per square yard per hour. Source Extent Reduction Unpaved road emissions are a function of the number of vehicles traversing the area and the vehicle speeds. Accordingly, programs to reduce vehicular trips or vehicle speeds can reduce fugitive dust emissions. Frequent watering or application of chemical stabilizers would likely be required in addition to the source extent measures to ensure that the applicable performance standards are met. Contingency Measures - Contingency measures must be identified for each unpaved haul road/internal access route. This section must describe the contingency 3-18 June 2,003 51 267 Draft Coachella Valley Fuckive Dust Control Handbook measures to be implemented if a primary control treasure fails to adequately control dust emissions according to the applicable performance standards (e.g.. plume length of greater than 100 feet. or crossing any property line, or 20 percent opacity). Also, describe the steps that will be taken to initiate a contingencv measure. No. 3 — STORAGE PILESBULK MATERIAL HANDLING Wind Sheltering �r Install and maintain mind barriers with no less than 50 percent porosity on three sides of the pile, such that the barrier is equal to or greater than the pile height. Coverings can be used on smaller storage piles to prevent windblown dust. Any covering must be secured to ensure that it remains in place and effective. Storage Pile Stabilization Water applied continuously to all disturbed portions of the storage piles by means of water truck or sprinkler system as necessary to maintain sufficient visible moisture on the pile surface. Chemical dust suppressants can be an effective. control measure for storage piles with infrequent disturbances. Any product used 'trust be applied in accordance with the manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance with the applicable test methods.. Recordkeepina is necessary to demonstrate compliance. Vegetation can be a cost-effective alternative to chemical stabilization for storage piles that will remain inactive for long periods. Wind fencing or other obstructions can keep the vegetated area free from future disturbances. Material Handling Confining load-in/load-out of material to the leeward (downwind) side of the pile can reduce wind erosion of storage piles. This control measure would likely need to be implemented in conjunction with other control measures to achieve the applicable performance standards. Stockpiles within 100 yards of occupied buildings must not be greater than eight feet in height. Stockpiles greater than eight feet in height and not covered must have a road bladed to the top to allow water truck access or must have an operational water irrigation system that is capable of complete stockpile coverage. _ 3 - 19 June 2003 52 268 Draft Coachella Vallev Fuckive Dust Control Handbook Contingency Measures Contingency measures must be identified for each storage pile/material handling source. This section must describe the contingency measures ,to be implemented if a primary control measure fails to adequately control dust emissions according to the applicable performance standards (e.g., plume length of greater than 100 feet, or crossing any property line. or 10 percent opacity). Also, describe the steps that will be taken to initiate a contingency measure. NO.4 — VEHICULAR TRACK -OUT, HAULING. CLEANUP Track -Out Prevention Construction site accesses are to be improved with paving or gravel. If the project site is not balanced (e.Q.. off --site material transport), a wheel washing system and/or ribbed steel plates must be placed in the roadwav before the vehicle enters the paved/graveled area to clean the tires and prevent track -out. Covering haul vehicles or utilizing bedliners can prevent material from being lofted out of the vehicle or from falling out of the bottom of the vehicle. Specific Dust Control Ordinance Requirements: The dust control ordinance also requires at least one of the -following track -out control devices ,for projects greater ,than five acres or those that import or export more than 100 cubic yards otmaterial per day: Gravel pad consisting of minimum one inch or larger washed gravel maintained to a depth of six inches at least 50 feet lvng and 30 feet ivide; OR Paved surface extending at least 100 feet into the site and at least 20 wide; OR Wheel shaker/wheel spreading device consisting of raised dividers (rails, pipes, or grates) at least three inches tall and at least six inches apart; OR Installation and maintenance of a wheel washing system. Track -Out Mitigation Street sweeping can be an effective mitigation measure if material is tracked out on to paved roads surrounding the site. Efforts to prevent material track -out will reduce sweeping costs. 3 - 20 June 2003 269 53 Draft Coachella Valley fuative Dust Control Handbook Specific Dust Control Ordinance Requirements: The dust control ordinance requires removal of material anytime it extends for a cumulative distance of more than 5 feet from any site access and at the conclusion of the tit.orkday. Contingency Measures Contingency measures must be identified for each tract: -out source. This section must describe the contingency measures to 1?e implemented if a primary control measure fails to adequately control dust emissions according to the applicable performance standards (e.g.. track -out extending more than 25 feet from any site access point). Also. describe the steps that will be taken to initiate a contingencv measure. NO.5 - DISTURBED SURFACES/INACTIVE SITES During Dust Generating Activities Water applied continuously to all disturbed portions of the site by means of water truci /water pull as necessan- to maintain sufficient visible moisture on the soil surface. For reference, one 2,000 gallon water truck can treat approximately 4 acres of active construction per hour during non high -wind conditions. Also. for cut and fill activities, one 10,000 gallon water pull is estimated to be necessary for each 7,000 cubic vards of daily earth -movement. Multiple 4,000 gallon water trucks may be used in place of one 10,000 gallon water pull. Touch and visual contrast are reasonably good indicators of soil moisture. Surface areas that are dry to the touch and appear lighter -colored require the application of additional water to prevent fugitive dust. The operator must specify the number and type of Nvatering vehicles available for dust control during each project phase as well as during off -hours and the availability of back-up water trucks if the site experiences dust control problems (see also contingency measure requirements below). Water towers are necessary for projects with more than 10 acres of active construction. Without a water tower. it -can take up to 30 minutes to fill a 2,000 gallon water truck. Also. multiple water towers are necessary for projects that use water pulls as filling one 10,000 gallon water pull can drain a water tower that can take pup to 40 minutes to refill. Perimeter Controls Wind fencing is necessary between the site and nearby residences or businesses. Off -site upwind fencing and on -site wind fencing for larger projects can also keep blowsand from being deposited onto the site or traveling through the site. Block walls, if part of the final project, can replace wind fencing during the site construction phase. 3 - 21 June 2003 54 270 Draft CoacheNa Valley Fuckive Dust Control Handbook A perimeter watering system or fence line misting system consisting of portable irrigation equipment may be an effective fugitive dust mitigation system to protect surrounding residences and businesses. The local jurisdiction may also be provided access to this equipment. Temporary Stabilization During Weekends. After Work Hours. Holidays Depending on site soil types. water can be used to either maintain soils in a damp condition or to develop a surface crust. Chemical dust suppressants, diluted in accordance with the manufacturer's specifications for short-term stabilization can be an effective technique for areas that will be subject to future disturbances. Access Restriction Fencing or other obstructions can keep the stabilized area free from future disturbances and thereby reduce the potential for windblown dust. Specific Dust Control Ordinance Requirements: The dust control ordinance includes the following short-term N"eekend. after hour, and holiday) stabilization requirements: • maintaining soils in a damp condition. • watering to develop a surface crust, or _ • use of chemical stabilization products. Lone Term Stabilization Chemical dust suppressants, applied in accordance with the manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance with the applicable test methods can be an effective long-term stabilization technique. Recordkeeping is necessary to demonstrate compliance. Portable irrigation is necessary to ensure adequate site coverage. Wind fencing or other obstructions can keep areas previously treated with dust control suppressants free from future disturbances. Vegetation can be a cost-effective alternative to chemical stabilization for areas that will remain inactive for long periods. Wind fencing or other obstructions can keep the vegetated area free from future disturbances. Specific Dust Control Ordinance Requirements: The dust control ordinance includes the following long-term stabilization requirement (required within 10 days of ceasing activity for sites with no planned activity for at least 30 days): • vegetation with an active watering system or 3 22 June 2003 55 271, . Draft Coachella Valley Fuckive Dust Control Handbook • application. of chemical dust suppressants u th physical access restrictions surrounding the disturbed surface. Perimeter Controls Wind fencing is necessary between the site and nearby residences or businesses. Off -site upwind fencing and oil -site wind fencing for larger projects can also keep blowsand from being deposited onto the site or traveling through the site. Block walls. if part of the final project, can replace wind fencing during the site construction phase. A perimeter watering system or fence line misting systern consisting of portable irrigation equipment may be an effective fugitive dust mitigation system to protect surrounding residences and businesses. The portable watering system may be used in place of or in conjunction with watering trucks. The local jurisdiction may also be provided access to this equipment. . Contingency Measures Contingency measures must be identified for disturbed surface areas or inactive portions of a construction site. This section must describe the contingency measures to be implemented if a primary control measure fails to adequately control dust emissions according to the applicable performance standards (e. g., plume length of greater than 100 feet, or crossing any property line. or 20 percent opacity). Also, describe the steps that will betaken to initiate a contingency measure. NO. 6 — UNPAVED PARKING LOTS Areas Subject to Frequent Disturbances Equipment staging areas are to be treated with at least one inch washed gravel maintained to a depth of four inches or treated with chemical dust suppressants designed by the manufacturer for traffic areas, and applied in accordance with the manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance with the applicable test methods. Employee parking areas are to be covered with at least one inch washed gravel maintained to a depth of four inches or treated with chemical dust suppressants designed by the manufacturer for traffic areas, and applied in accordance with the manufacturer's specifications and in sufficient concentrations and frequency to ensure compliance with the applicable test methods. If an internal roadway network is paved, employees are to be instructed to park only on paved areas. 3 - 23 June 2003 569 274 Draft Coachella Valley Fugitive Dust Control Handbook Contingency. Measures Contingence measures must be identified for each unpaved parking lot. This section must describe the contingence measures to be implemented if a primary control measure fails to adequately control dust emissions according to the applicable performance standards (e.g., plume length of greater than 100 feet. or crossing any property line. or 20 percent opacity). Also. describe the steps that will be taken to initiate a contingency measure. NO. 7 — EMPLOYEE TRAINING Employee Dust Control Training and Compliance: This section must describe how on -site personnel will ensure that the project remains in compliance with the Site -Specific Fugitive Dust Control Plan. This section must include a statement of the authority and training of personnel that will allow the attainment of this goal. Specific Dust Control Ordinance Requirements: The dust control ordinance requires that any Fugitive Dust Control Plan prepares, environmental observer, and at least one representative of any on -site general contractor or subcontractor involved in soil disturbance activities to complete the A011D Coachella T"'alley Fugitive Dust Control Class and maintain a valid certificate of completion. Environmental Observer The dust control ordinance requires an environmental observer for projects with greater than or equal to 50 acres of disturbed surfaces. The environmental observer must have completed the A011D Coachella Valley Fugitive Dust Control Class and have dust control as the primary responsibility with the authority to immediately employ additional dust control efforts. DUST CONTROL PLAN TEMPLATE A template to assist in the preparation of a Site -Specific Fugitive Dust Control Plan is provided in the following pages. Operators may use this template as a guide. however, all the elements listed in the preceding pages must be included in the Site -Specific Fugitive Dust Control Plan. Additionally use of an 8 %2 by 11 inch, stand alone Site -Specific Fugitive Dust Control Plan is required regardless if the information is included on, an approved grading plan. .24 June 2003 2 7j 57 Draft Coachella Vallev RmNive Dust Control Hardbook SITE -SPECIFIC FUGITIVE DUST CONTROL PLAN - (SITES 10 ACRES OR GREATER) Site Description Please ensure that Fugitive Dust Control Plan ,application (Form .4) is completed and attached to the Site -Specific Fugitive Dust Control Plan. Project Description Please provide the following information as completely as possible. No. Description of Source(s) [Please provide best estimates] 1 Earth -moving (If not applicable. check here ) Maximum cubic yards of earth -movement: month or .year Anticipated start date: End date : or Ongoing (Check) Amount of export: (Disposal site) 2 Unpaved roads (If not applicable, check here ) %I 6. Mileaee: Estimate of average daily traffic levels: Type of motor vehicles using roads: Storage piles/Bulk Material handling (.If not applicable, check here _) Maximum number of piles: Average height: , length/width: Configuration: cone, windrow, other {specifio Vehicular track-out/Cleanup (If not applicable. check here _) Number of access points which connect to public roads: Estimate of the maximum number of vehicles that will exit the site: Disturbed surface areas (If not applicable, check here j day Maximum acreage: Will any disturbed surface areas remain inactive for at least 10 days^ Yes No Unpaved Parking Lots Number of unpaved lots at this site: Size of each lot: Soil Types Primary soil type on site: Dust Control Budget Estimate of project dust control budget: Water Source IdentificationV Water source Wrn): (If not applicable, check here ) Back-up water source: Use of an 8 '/z by 11 inch, stand alone site -specific fugitive dust control plan is required regardless if the information is included on an approved grading plan. 3 - 25 June 2003 58, Draft Coachella Valley Fugitive Dust Control Handbook No. 1 - EARTH -MOVEMENT Coachella Valley Best Available Control Measures: In the space provided below, please check and .describe your dust control measures. Control Measure Control Action Pre -grading Number of acres to be graded at one time: Planning Number of parcels to be phase -graded: Watering Lumber of water trucks: (pre -grading) Frequency of application: Sprinkler/hose system: Describe: Watering Number of water trucks: (during grading) Frequency of application: Sprinklerihose system: Describe: Watering Number of water trucks: (post grading) Frequency of application: Sprinklerihose system: Describe: Wind fencing Maximum height: Location: Describe: Chemical Type of product: stabilization Frequency of application: Concentration: Describe: Cover haul Operator of haul vehicles, vehicles/Bedliners if other than site owner: in haul vehicles Other (specify) Contingency Measure(s) If necessary, attach additional information. - 26 June 2003 59 J Draft Coachella Vallev Fuattive Dust Control Handbook No. 2 - UNPAVED ROAD TRAVEL* Coachella Vallev Best Available Control :Measures: In the space provided below, please check and describe lour dust control measures Control Measure Control Action Paving Frequency of street sweeping: Describe: Gravel Depth of gravel: Describe: Chemical Type of product: stabilization Frequency of application: Concentration: Describe: Watering Frequency of application: Describe: Reduce speed Maximum speed limit: miles per hour How are speeds controlled: Post signs Briefings to workers Trip reduction Describe how achieved: Other (specify) Contingency Rleasure(s) If necessary, attach additional information. ' All unpaved haul roads and parking areas must be identified on the Dust Control Plan site map and all vehicles shall only use established haul routes and parking areas. 3 - 27 June 2003 60 276 r Draft Coachella Valley Fugitive Dust Control Handbook No. 3 - STORAGE PILES/BULK MATERIAL HANDLING Coachella Valley Best Available Control Measures: In the space provided below, please check and describe your dust control measures Control Measure Control Action Wind sheltering Type of barriers: Average height of barriers: Describe: Coverings Types of coverings: Describe: Watering Method of application: Frequency of application: Describe: Chemical Type of product: stabilization — Frequency of application: Concentration: Describe: Vegetation Loadin/loadout Orientation of loadin/loadout procedures: N S E W Describe: Contingency IV,easure(s) If necessary, attach additional information. 3-28 June 2003 61 277 Draft Coachella Valley Fuaitive_Dust Control Handbook No. 4 - VEHICULAR TRACK -OUT, HAULING, CLEANUP Vote: If trackout. spillage, or carry -out extend more than 25 feet alone a paved public roadwav, finalize clean-up activities within one hour. Also remove anv track - out, spilla_ae or carry -out at the conclusion of the workday. Coachella V allev Best Available Control Measures: In the space provided below, please check and describe your dust control measures Control Measure Control Action Gravel pads Location: Size: (Minimum dimensions: ! or larger hasped gravel, maintained at 6 " depth.: 0 ' long x 30 ' hide i Paving Location: t.thninutm dimensions: 100long x 20' irtde) Track -out device Locations: Type of device Describe: Wheel washers Location: Describe: Cover haul vehicles/ Operator of haul vehicles. Bedliners in haul if other than site operator: vehicles Sweep/clean Frequency: roadways Ty pe of equipment: Describe: Other (specify) Contingency Measure(s) If necessary, attach additional information. 3 - 29 June 2003 62 2 711 Draft Coachella Vallev Fuaifive Dust Control Handbook No. 5 - DISTURBED SURFACESANACTIVE SITES Coachella Vallee Best Available Control Measures: ' In the space provided below, please check and describe Your dust control measures Control Measure Control Action During Dust Generating Activities Watering Method of application: Frequency: Describe: Wind fencing Location: Height: Describe: Site access Chemical stabilization Vegetation Method of vehicle restriction: Type of product: Frequency of application: Concentration: Describe: Location: Plant type: Describe: Temporary, Stabilization During Weekends, After Work Hours, and on Holidays Watering Method of application: Frequency: Describe: Chemical stabilization Site access Type of product: Frequency of application: Concentration: Method of vehicle restriction: ;p June 2003 Z79 63 Draft Coachella VaNev Fucitive Dust Control Handbook No. 2"') - DISTURBED SURFACESANACTIVE SITES (Continued) Coachella Vallev Best Available Control Measures: In the space provided below, please check and describe your dust control measures Long -Term Stabilization Control Measure Control Action Chemical Type of product: stabilization Frequenc%, of application: Concentration: Vegetation Location: Plant ripe: Wind fencing Location: Height: Describe: Other (specify) Contingency aleasure(s) If necessary, attach additional information. June 2003 64 Draft Coachella Vailev Fugitive Dust Control Handbook NO.6 - UNPAVED PARKING LOTS Coachella Valle'%l Best available Control Measures: In the space provided below, please check and describe your dust control measures Control :measures Control Action Gravel Location: Chemical Type of product: stabilization Frequency of application: Concentration: Pave Material to be used as dust suppressant: Other (specify) Contingency ,Weasure(s) !f necessary, attach additional information. 3 - 32 .tune 2003 65 281 Draft Coachella Valley ruaitive Dust Control Handbook NO.7 — EMPLOYEE EDUCATION Employee Dust Control Training and Compliance: Describe This section must provide a summary of the method by which on -site personnel will ensure that the project remains in compliance with the requirements contained in the Site -Specific Fugitive Dust Control Plan. This section must include a statement of the authority and training of personnel that will allow the attainment of this eoai. 3 - 33 June 2003 ss 282 Draft Coachella Vallev Fucitive Dust Control Handbook Justification If you believe that none of the control measures for a given source category are technically feasible or if they would conflict with other regulations please describe the justification in the space provided. Please be specific. If necessary. attach additional information. 3 - 34 June 2003 67 283 NOTIFICATION FORMS • Summary of Dust Control Ordinance Requirements • Project Initiation Form • Project Completion Form Draft Coachella Valley Fugitive Dust Control Plan Handbook NOTIFICATION FORMS Summary of Dust Control Ordinance Requirements The dust control ordinance requires the project operator for sites with 10 acres or more of soil disturbance to notify the local permitting authority- and the AQ.N ID at the following construction phases: Project Initiation Phase Project Initiation Form must be submitted to local permitting authority and AQMD at least 24-hours prior to conducting earth -movement activities Project Completion Phase Project Completion Form must be submitted to local permitting authority and AQMD within 10 days of establishment of final elevations or at the conclusion of the finished grading inspection. The following sample forms have been prepared to assist project operators in complying with these requirements. Once complete, the AQMD contact where forms can be directed to is: Phill Hubbard Supervising investigator South Coast Air Quality Management District 21865 East Copley Drive Diamond Bar. CA 91765 (909) 396-2608 (Facsimile) phubbardr agmd.gov (e-mail) Questions on submittal of the forms can be directed to Phil Hubbard at (909) 396- 2966. 4-1 June 2003 285 Draft Coachella Vallev FucOve Dust Control Plan Handbook Project Initiation Fortis For Projects > 10 Acres i I (Form P1) The dust control ordinance requires notification at least ?4-hours prior to initiating earth - moving activities (includes clearing and grubbing). Submittal of the form to the local permitting authority and the AQMD satisfies this requirement. i PLANTERMIT NUMBER j CONSTRUCTION PROJECT NAME PROJECT j ADDRESVLOCATION 1 Ii 1 OWNER NAINIE I PHONE NUhIBER 24-HOUR, MANNED AFTER-HOURS PHONE NUMBER OWNER (DESIGNEE) STATEMENT Earth -moving activities for the above entitled project will commence on the following dates: Clearing and/or grubbing: (If.Applicable) Earth -moving Owner (Designee) Signature Date 4-1 June 2003 70 286 Draft Coachella Valley Fugitive Dust Control Plan Handbook ( Project Completion Form For Projects > i o Acres (Form PC) The dust control ordinance requires submittal of the following form to the local permitting authority and the AQMD within 10 days of establishment of final elevations or at the conclusion of the finished grading inspection, whichever is first. Dv ..%r/Drnwarr NIF.uinco CONSTRUCTION PROJECT NAME I PROJECT I) ADDRESS/LOCATION j� i OWNER/DESIGNEE NAME i PHONE NUMBER 24-HOUR, MANNED AFTER- HOURS PHONE NUMBER f OWNER (DESIGNEE) STATEMENT I certify that all exterior construction activity has ceased on all of the land area subject to the approved Fugitive Dust Control Plan. No further soil disturbing activity will be occurring. All soil areas have been stabilized to prevent wind erosion of soil by the following method(s): landscaping paving chemical dust suppressants other method gravel cover (describe) buildings covering entire surface Owner Signature Date Inspection Results An inspection by a representative of the City (County) of has been performed with the following results noted: Construction has ceased and the entire site has been adequately treated for long-term stabilization Construction has ceased, but portions of the site have not been adequately treated for long-term stabilization (Attach additional stabilization requirements) Enforcement Officer Date - 4-3 June 2003 7, 28 w DUST CONTROL SIGNAGE" GUIDELINES • Summary of Dust Control Ordinance Requirements • Signage Guidelines Draft Coachella Vallev Fugkive Dust Control Plan Handbook SUMMARY OF DUST CONTROL ORDINANCE REQUIREMENTS The dust control ordinance .requires construction projects that are subject to . Fugitive Dust Control Plan requirements must install and maintain sianage that identifies 24-hour manned phone numbers for dust complaints. The folloxving guidance has been prepared to assist project operators in complving in this requirement. 5 - 1 June 2003 ,289 73 � :ziyl 1 '�I =ice X •..� . — I clli �"i N � C = •.^v O G U r-ploo Z > > 0 U On .E a tZ9 43 'JIB � Z J I � r .� N r � r J T U ...+ter ..r .�.. -14tj X) J _~ r.75 J ..I �. rs r y ci J .G •r, G '.0 G , z -f r•� 290 74 RECORDKEEPING FORMS • Summary of Dust Control Ordinance Requirements • Sample Recordkeeping Forms for Routine Construction Activities • Chemical Dust Suppressant Recordkeeping Form 75 291 Draft Coachella Valley Fugitive Dust Control Handbook RECORDKEEPING FORMS Summary of Dust Control Ordinance Requirements Under dust control ordinance requirements. construction activities are required to maintain daily self -inspection records and this information must be retained for at least three years after project completion. Additionally. any activity that utilizes chemical dust suppressants for dust control is required to maintain records indicating type of product applied, vendor name. and the method. frequency, concentration. and quantity of application. All recordkeeping information must be made available to the local permitting authority and the AQMD immediately upon request. A coPy of the recordkeeping must also be retained on -site. The following forms have been prepared to assist in complying with these requirements. b - 1 June 2003 76 29�? O U. w` I . I I i i ' ii I i i I I i I I i i i I I � � i I i • 01 I cn C c - -,0 c o d d d d i • 3 � H ° d rnl 'o L . c � > -p � > � > oLi c > �� C } Y CApLj } 3 > c_ o� N > u c o u u o y L 3 a. h �„ O o d 01 N +- O c Y c E +- cn O 4- O W c}n o_ a qn v O v i n, c c '+o _ c L c c cn 'L c° >o ac E >• o ~++ 13 a o 3 d W v 0 o } o o :3 aC m o m o 3 # N C L O Z 293 V/ ot D O U. Q V QV DC 0 u CL H N • 1 � i j - i i i i ; i I i • E +- i � � i I I f i , i t i , i I i j i i •3 at vi o LL I I 3 C O .a I �;3K 3 i Y U G O u Y U p 3�0 c O 3 'NU �c N L C � t +' N L Ol H C o Cn Y L 'ConY N 4' N a 3 its N 3 1 u � 40 s- H- N o ao ti C o •�o a� o inQ •_ CO 0 �.avio I U 'o N O c v d 4- v in of a Z M w C N O z 294 F8 Draft Coachella Valley Fugitive Dust Control Handbook Chemical Dust Suppressant Recordkeepinb Form (Form CDS) The dust control ordinance requires activities that utilize chemical dust suppressants must retain records indicating the t},pe of product applied, vendor name, and the method. frequency, concentration, quantity and date of application. a copy of invoices for chemical dust suppressant products or application services is also required. These records must be retained for at least three vears after project completion. PLAN/PERMIT NUMBER (IF APPLICABLE) I I PROPERTY OWNER NA.NIE/PHONE I ; CONSTRUCTION PROJECT NAME PROJECT ADDRESS/LOCATION DATE/TIME OF APPLICATION NAME OF PRODUCT DILUTION RATE APPLICATION RATE I � ' ACREAGE/SQUARE FOOTAGE TREATED i TRAFFIC OR NON -TRAFFIC AREA 1 APPLICATOR NAME CONTACT PHONE WARRANTEE TERMS (IFAPPLICABLE) Signature of Form Preparer: 6-4 Date: June 2003 79 235 WIND MONITORING GUIDANCE • Summary of Dust Control Ordinance Requirements • Guidance for Conducting Wind Monitoring so 296 Draft Coachella Vallev Fuaitive Dust Control Handbook SUMMARY OF DUST CONTROL ORDINANCE REQUIREMENTS Monitoring of wind speed is necessary to potentially qualiri' for an exemption from the dust control ordinance performance standards (e.g.. 100 foot plume length, exceeding 20 percent opacity, visible emissions crossing a property line. etc.). Please note that it is an afrmable defense to gualifi, for an exemption fi-om the ordinances performance standards during high wind conditions. Site specific wind monitoring is encouraged due to improved accuracy when compared to regional wind monitors. Additionally, site -specific wind monitoring may document high winds that are not captured by regional wind monitors. r The following guidance has been prepared to assist activities that conduct wind monitoring. As indicated in the guidance, activities should develop a draft site - specific wind monitoring program and forward this information to AQMD for review. The wind monitoring guidance, based on an AQMD-issued Order for Abatement, is also summarized in Attachment A to this Chapter. Draft wind speed monitoring programs can be directed to: Kevin Durkee Meteorology Section South Coast Air Quality Management District 1865 East Copley Drive Diamond Bar, CA 91765 (909) 396-3252 (Facsimile) kdurkee@agmd.aov (e-mail) Questions on submittal of a draft wind monitoring program can be directed to Kevin Durkee at (909) 396-3168. 7 - 1 June 2003 81 297 Draft Coachella Va#eX Fy9dive Dust Control Handbook GUIDANCE FOR CONDUCTING WIND MEASUREMENTS The following are AQMD requirements and recommendations for wind measurements used for data reporting or analysis. The meteorological data submitted to AQMD must be accurate and representative. To insure that the meteorological data is acceptable. facilities that wish to deviate from these recommendations must consult with AQMD staff prior to collecting data. In some cases. less stringent procedures may suffice. For example. a lower sensor height may be acceptable for windblown dust analysis from smaller construction sources. It is recommended that all facilities request that AQMD staff review and approve their monitoring plans and sensor specifications prior to the purchase and installation of equipment. Aspects of a successful monitoring program include the selection of proper equipment. instrument siting, instrument and site maintenance, periodic audits and frequent data review. The instruments should be sited so as to characterize air flow between the source and receptor areas. In flat terrain, or where receptors are close to the source. one meteorological site may be adequate. Additional wind monitoring sites may be needed in complex terrain. Wind Sensor Siting The standard sensor height for measuring surface winds is 10 meters (33 feet) above ground level (AGL) over open, level terrain. This usually requires the installation of a tower or mast. For the instrument to be sited over open terrain, there shall be minimal obstructions to the wind flow, such as from buildings. hills or trees. In general. wind sensors should be located where the distance from the sensors to any obstruction is at least 10 times the height of that obstruction. When mounted on a building, wind sensors should be mounted at least 1.5 times the height of the building above the rooftop.. Since these siting guidelines are sometimes not possible, especially in urban areas, it is recommended that siting that deviates from these guidelines be reviewed by AQMD staff or an experienced consultant prior installation. Data Recording Devices Data loggers are the preferred method of recording and archiving the data. They are more precise and require less maintenance than strip chart recorders. Data loggers also allow data to be transmitted by telephone or radio to a central computer. All data records must be kept for a period of at least three years after the need for data collection has ended. Data recovery from a well -maintained meteorological system should be at least 90% complete on an annual basis, with no large data gaps (i.e., gaps greater than two weeks). The U.S. Environmental Protection Agency (EPA) recommends a sampling frequency of once per second (EPA, 2000), which is typical for quality data loggers. Wind averaging 7-2 June 2003 82 298 Draft Coachella Valley Fuckive Dust Control Handbook periods may depend on the purpose of the data collected and the need to meet specific regulatory requirements. Either 1-hour or 1-5-minute averaging periods are common. For each averaging time. wind speed and direction are usually scalar -averaged. Wind direction is defined as the direction from which the wind is blowing, treasured in degrees from true north. Since wind direction has a numerical discontinuity between 360 and 001 degrees. scalar averaging of the wind direction is usually calculated using the unit vector method (EPA 2000). Resultant or vector averages are also often calculated. -where the 1- second wind speeds and directions are addedy vectorially by breaking them into their horizontal components. adding the vector components. then recalculating a magnitude (speed) and direction. Both types of horizontal wind averaging, as well as the collection of peak instantaneous wind gusts during the averaging period and sigma theta. the standard deviation of the wind direction. are typical calculations for meteorological data loggers. Time for the data recording system must be within five minutes of the correct local time, with data archived in Pacific Standard Time (PST) on a 24-hour clock. Thus there should be no change to Daylight Savings Time. It must also be noted whether the time stamp is at the start or the end of the averaging period. When reporting data, the convention is that time -ending data shall range from 0100 to 1-400 PST for hourly averages and 0015 to 2400 PST for 15-minute averages. Time -beginning averages are reported with clock times starting at 0000 PST and ending with 100 PST for hourly averages or 2345 PST for 15-minute averages. Reported data should have the site identification. year, day and time included at the beginning of the record. Wind Sensor Accuracy For wind sensors, the starting threshold must be rated as no higher than 0.5 meters per second. If there is some suspicion that the site would have a significant number of hours of wind speeds under 0.5 m/s, sensors with a lower threshold, such as 0.221 m/s. should be used. Wind speed systems shall be accurate to within 0.2 m/s ± 5 percent' of the observed speed. Total wind' direction system errors shall not exceed 5 degrees. This includes an instrument accuracy of t3 degrees for linearity and -2 degrees for alignment to a known direction. Table 1 summarizes these accuracy guidelines. 7 June 2003 299 83 Draft Coachella Valley Fuvitive Dust Control Handbook Table 1. Summary of Performance Criteria for Wind Sensors. Sensor 1.V.,Sensor T -: f_ Hei ht . Ranges Accuracy. Resolution Stairting : Th'resfiold? :Procedural: References Wind ! 10 meters" 0.5 — 50 in/s 0.2 m/s ± 5% 0.1 m/s 0.5 m/s EPA, 2000 Speed of observed EPA, 1995 (Horizontal) I wind speed Wind 1 10 meters* 0 — 360 degrees +/- 5 degrees 1 degree 0.5 m/s EPA, 2000 j Direction ! (or 0 - 540') ' EPA. 1995 f Hnriznntall t t I Other sensor heights may be used when appropriate and approved by AQMD. Maintenance Frequent data review, preferably on a daily basis, is critical for collecting good meteorological data. In addition, visual inspections of each site should be made at least once every month. This will help to identify sensor alignment problems that may not be obvious in the data. During the inspections, it is recommended that the sensors be compared to the current, conditions, possibly by using hand-held instruments such as a compass or GPS and portable anemometer. . In order to ensure that the sensors operate within the manufacturer's specifications, a calibration of the sensors should be performed once every six months by a trained technician or the sensor manufacturer. In corrosive. marine or dusty conditions. more frequent calibrations may needed. Spare sensors are helpful to avoid data loss while sensors are brought- down for calibration and repairs. A logbook of calibrations and repairs is required. Furthermore. data that is critical for regulatory purposes should be independently audited by a qualified individual who is not affiliated with the organization that maintains and calibrates the instrument. The audits should be on a schedule that is appropriate for the measurements. Typically, once per year is adequate if a routine maintenance and calibration schedule is kept. An audit report shall be written and problems shall be corrected as soon as possible. The audit shall compare the individual sensors to the sensor performance criteria (Table 1) and also look at the data collection system as a whole, including the data logger and siting, to ensure that the data are representative and accurate. References EPA, 1995: Quality Assurance Handbook for Air Pollution Measurement Systems, Volume IV, Meteorological Measurements. Document EPA/600/R-94-038d. United States Environmental Protection Agency Atmospheric Research and Exposure Assessment Laboratory, Research Triangle Park, North Carolina. 47-4 June 2003 84 300 e Draft Coachella Valley Fugitive Dust Control Handbook EPA, 1998: Technical Assistance Document for Sampling and Analysis of Ozone Precursors. Document EPA-600/R-98-161. United States Environmental Protection Agency. Atmospheric Research and Exposure Assessment Laboratory. Research Triangle Park, North Carolina. EPA. -000: Meteorological Monitoring Guidance for Regulatoryyodeling Applications. Document EPA-4541R-99-005. United States Environmental Protection Agency. Atmospheric Research and Exposure Assessment Laboratonr, Research Triangle Park. Forth Carolina. 7-5 June 2003 301 85 Draft Coachella Valley Fugitive Dust Control Handbook Attachment A WIND MONITORING SPECIFICATIONS The following information is designed to provide installation and operating parameters for a wind monitoring station or device. It is to be used for Orders for Abatement and is not designed to represent approved AQMD specifications for a wind monitoring instrument or station. This station. or device shall be capable of indicating the wind speed with an accuracy of 0.2 meters/sec. = 5% of observed speed • The instrument or station should be located on -site so as to accurately characterize the air flow field on this construction project. • The starting threshold shall be rated as no higher than 0.5 meters per second. • Data will be recorded on a data logger, which has been chosen over a strip chart recorder because they are: more precise. require very little maintenance. and allow data to be transmitted by telephone or radio. • Three months worth of wind monitoring data will be available on -site in the form of hard copies, and made available at the Inspector's request. • All records will be maintained by the operator for a period of two years and made available upon request. • The logger time shall be within 5 minutes of the correct time* i • A sampling rate of once per second will be employed by the monitoring station or instrument. This sampling frequency is commonly used and recognized as an industry standard. • The operator shall submit the specifications and operating parameters, for the wind monitoring instrument or station. to AQMD for approval as an appropriate measuring instrument. • This instrument or station shall be calibrated and maintained in accordance with the manufacturer's specifications. • The standard height for measuring surface winds is 10 meters above ground over level, open terrain. Open terrain is defined as being ' away from obstructions to flow, such s buildings, hills or trees. Generally, the wind sensors should be located where the horizontal distance between the sensors and any obstruction is at least ten times the height of that obstruction. 7-6 June 2003 302 Draft Coachella Valley Fugitive Dust Control Handbook • If wind sensors are to be mounted on a building, they should be mounted at a height at least 1.5 times the building height above the roof. It is usually not a good idea to mount wind sensors on stacks. unless the sensors can be mounted on booms at least two stack widths away from the stack. and with a wind measurement system mounted on both sides of the stack. EPA, 1995: Quality Assurance handbook for Air Pollution "Oeasurement Systems. Volume IV. Meteorological Measurements. Document EPz�VWO/R-94-038d. united States Environmental Protection Agency. :atmospheric Research and Exposure Assessment Laboratory. Research Triansaie Park. North Carolina. 7 - 7 June 2003 303 87 TEST METHODS • Opacity • Stabilized Surface • Threshold Friction Velocity • SilfLoading/Content 304 88 Draft Coachella Vallev Fugitive Dust Control Handbook OPACITY TEST METHOD Introduction: The purpose of this test method is to estimate the percent opacity of fugitive dust plumes. :Vote: This method can only be conducted by an individual who is a California ,air Resources Board (CARB) certified Visible Emission Evaluation (VEE) observer. Qualification and testing requirements for a CARB-certified PEE observer can ,be obtained from the.90MD. Step 1: Stand at least 16.E feet from the fugitive dust source in order to provide a clear view of the emissions with the sun oriented in the 140-degree sector to the back. Following the above requirements, make opacity observations so that the line of vision is approximately perpendicular to the dust plume and wind direction. If multiple plumes are involved, do not include more than one plume in the line of sight at one time. Step 2: Record the fugitive dust source location, source type, method of control used, if any, observer's name, certification data and affiliation, and a sketch of the observer's position relative to the fugitive dust source. Also, record the time, estimated distance to the fugitive dust source location, approximate wind direction, estimated wind speed, description of the sky condition (presence and color of clouds), observer's position to the fugitive dust source, and color of the plume and type of background on the visible emission observation form both when opacity readings are initiated and completed. Step 3: Make opacity observations, to the extent possible, using a contrasting background that is perpendicular to the line of vision. Make opacity observations approximately 1 meter above the surface from which the plume is generated. Mote that the observation is to be made at only one visual point upon generation of a plume, as opposed to visually tracking the entire length of a dust plume as it is created along a surface. Make two observations per source. beginning with the first reading at zero seconds and the second reading at five seconds. The zero -second observation should begin immediately after a plume has been created above the surface involved. Do not look continuously at the plume but, instead, observe the plume briefly at zero seconds and then again at five seconds. Step 4: Record the opacity observations to the nearest 5% on an observational record sheet. Each momentary observation recorded represents the average opacity of emissions for a 5- second period. 8 - 1 June 2003 305 Draft Coachella VaHev Fugitive Dust Control Plan Handbook Step 5: Repeat Step 3 and Step 4 until you have recorded a total of 1 _2 consecutive opacity readings. There is no limit as to when the 12 consecutive readings must be taken. Observations immediately preceding and following interrupted observations can be considered consecutive. Step 6: Average the 12 opacity readings together. If the average opacity reading equals00,110 or lower. the source is in compliance with the dust control ordinance's opacity standard. Question and Answer - Opacity Test Method Question: If not all of the procedural conditions specified in Step 1 or Step 3 can be met, can the test method still be done? Answer: The conditions specified in the test method are necessary for the test to be done properly. The U.S. EPA recommends that, if the conditions can only be met at a certain time of day or a certain location, then 'the test method should be conducted at the appropriate time and/or location. If the test method cannot be done under the correct conditions due to logistics, the U.S. EPA recommends that the test be done as consistently as possible with the specified conditions and that the source also be tested using the silt content test method. 8-? June 2003 c 3 o 90 Draft` Coachella Valley Fugitive Dust Control Handbook STABILZED SURFACE TEST METHOD Introduction: The purpose of this test is to check whether a property is sufficiently crusted to prevent windblown dust. (Note: This test's primary function is to provide a simplified initial assessment of surface stability. If there is any doubt as to a property's stability after performing. this test, the Threshold Friction Velocity test should be conducted to more thoroughly determine a surface's erodibility potential.) Equipment: One steel ball. Diameter - 5/8 (0.625) inches. Mass - 16-17 grams A ruler or measuring tape • A cardboard frame with a 1 ft. by 1 ft. opening (optional) Step 1: Select a 1 by 1 foot Survey Area that is representative, or a typical example, of the crusted surface. Step 2: Hold the small steel ball one (1) foot off the around directly above your survey area. Use a ruler or measuring tape to make sure that your hand is at the correct distance above the ground. Drop the ball within the survey area. Step 3: Pass/Fail Determination. Observe the ground around the ball closely before picking it up. Did the ball sink into the surface so that it is partially or fully surrounded by loose grains of dirt? Has it dropped out of view entirely? Then pick up the ball. Look closely where the ball fell. Are loose grains of dirt visible. If you have answered "yes" to any of the previous questions, the surface has failed the first drop test. Note that if the ball causes a slight indentation on the surface but you do not see loose grains, the surface has passed the test. Step 4: Select two additional areas within the 1 by 1 foot survey area to drop the ball. Repeat Steps 2 and 3. If the surface passes two or all three of the drop tests, the survey area is considered as passing the test. Step 5: Select at least two other survey areas that are representative of the crusted surface. Pick the areas randomly and make sure they are spaced some distance apart. Drop the ball 3 8 - 3 June 2003 91 307 Draft Coachella Vallev Fugitive Dust Control Plan Handbook times within each of these additional survey areas. Once again. if the surface passes the test twice or three times. count the survey area as passing the test. Step 6: Examine Results. If all of the survey areas have passed the test. the surface is stable. or sufficiently crusted. If one or more sun,'ey areas have failed the test. the surface is insufficiently crusted. If the surface fails the visible crust test. but there are minimal loose grains on the surface. the U.S. EPA recommends that the Threshold Friction Velocity test be done. Where there is little loose material that can be collected. the surface is likely to pass the Threshold Friction Velocity test. Question and Answer — Stabilized Surface Test Method Question: What if blowsand is on the crusted surface? (Blowsand is thin deposits of.loose grains which have not originated from the surface you are testing. but have been blown there from some surrounding area. Blowrsand tends to collect in certain areas rather than uniformly over the surface. If present. it will generally cover less than 50% of the entire surface.) Answer: Clear the blowsand from the survey area surfaces on which you plan to drop the ball. Blowsand should not be a factor in your results. Question: What if material has been dumped or piled on the surface that is not blowsand. such as dirt or swimming pool waste? Answer: Do not do the Stabilized Surface test on those surfaces unless they have crusted over. Instead, do the Threshold Friction Velocity test on any loose surface material. Question: What if two of the survey areas pass with flying colors and the third -survey area fails miserably? Answer: Chances are that the third survey area is either part of an.uncrusted portion of the lot or has a much lighter kind of crust or different soil type than that of the other two survey areas. This means that the third survey area represents a different kind of surface than the other survey areas. If this is the case, examine the disturbed surface areas on the lot carefully. Using measuring tape, segment off (literally or mentally) the portion(s) of the lot that the third survey area represents. Size it up in feet and select two additional 1 by 1 foot survey areas on which to do the visible crust test. Keep in mind that if all other areas _ on the lot have a stable crust except for the newly identified area, it would need to be at 8-4 June 2003 92 308 Draft Coachella Valley Fugitive Dust Control Handbook least -5.000 square feet in size or subject to motor vehicle disturbance (i.e. trespassing) for disturbed vacant land requirements to apply. 8-5 June 2003 93 309 Draft Coachella Valley Fugitive Dust Control Plan Handbook THRESHOLD FRICTION VELOCITY Introduction: The purpose of the Threshold Friction Velocity, or TFV. test method is to determine a site's susceptibility to wind -driven soil erosion. TFV can differ among disturbed vacant lots depending on the type of soil and to what extent it is disturbed. The lower the TFV. the greater the propensity for fine particles to be lifted at relatively low wind speeds. Since rocks and other non -erodible elements add protection against soil erosion. then raise TFV if present' on the disturbed surface. A TFV of 100 cm/sec or greater is considered sufficiently protective. Equipment: • A set of sieves with the following openings: 4 millimeters (mm), 2mm. l mm, 0.5 mm and 0.25 mm and a lid and collector pan • A small whisk broom or paintbrush with stiff bristles and dustpan. (The broom/brush should preferably have one. thin row of bristles no longer than 1.5 inches in length.) A spatula without holes • A cardboard frame with a 1 ft. by 1 ft. opening • Basic calculator • Graduated cylinder or measuring cup (may possibly need) Step 1: Stack a set of sieves in order according to the size openings specified above, beginning with the largest size opening (4 mm) at the top. Place a collector pan underneath the bottom (025 mm) sieve. Step 2: Select a 1 foot by 1 foot survey area that is representative, or typical, of the disturbed surface. Mark this area using a cardboard frame. Check whether the surface is wet or damp. If so, return later to do this test method when the surface has dried. Step 3: Collect a sample of loose surface material to a depth of approximately 3/8 inch (1 cm) into a dustpan. This can best be done using a lightweight whisk broom/brush to carefully sweep the surface material within the marked survey area onto a spatula and lifting it into the dustpan. If you reach a hard, underlying subsurface that is less than 3/8 inch in depth, do not continue collecting the sample by digging into the hard surface. 8-6 June 2003 310 94 Draft Coachella Valley Fugitive Dust Control Handbook Step 4: Check the dustpan for rocks or hard -packed clumps of soil collected in your sample. Measure their diameter and remove those larger than �l8 inch (1 cm) in diameter from the sample. Step 5: Carefully pour the sample into the stack of sieves. minimizing release of dust particles by slowly brushing material into the stack with a whisk broom or paintbrush. (On windy days, use the trunk or door of a car as a wind barricade.) Cover the stack with a lid. Lift upr the sieve stack and gently move it using broad. horizontal circular arm motions. Complete 10 clockwise and 10 counter -clockwise motions at a speed of approximately 1 second per motion. Be careful not to move the sieve too roughly in order to avoid breaking up any naturally clumped material. Step 6: Remove the lid from the stack and disassemble each sieve separately. beginning with the top sieve. As you remove each sieve, examine it to make sure that all of the material has been sifted to the finest sieve through which it can pass; e.g. material in each sieve (besides the top sieve that captures a range of larger elements) should look the same size. If this is not the case, re -stack the sieves and collector pan, cover the stack with the lid, and gently rotate it using the same circular arm motions as before an additional 10 times. _ (You only need to reassemble the sieve(s) that contain material which requires further sifting.) Step 7: Line up the sieves in a row as they are disassembled, with the 4 mm sieve at one end and the collector pan at the other. Slightly tilt and gently tap each sieve and the collector pan so that all material is collected on one side. The material in the sieves and collector pan should be on the same side relative to your position. Observe the relative amount of material in each sieve and the collector pan to determine which contains the greatest volume. If this is difficult to determine. use a graduated cylinder or a measuring cup to measure the relative volume. 8 - 7 June 2003 95 311 Draft Coachella Valley Fugitive Dust Control Plan Handbook Step 8: Use the table below to estimate TFV for the sieve catch with the greatest volume estimated in Step 7. For example. if the sieve containing the greatest volume is the one with the 0.5 mm opening, TFV = 58 cm/second. Sieve Size Opening (mm) TFV (cm/sec) 4 > 100 100 . 1 76 0.5 ,8 0._25; Collector Pan 30 * TFV values in this table take into account the aLyareQate size distribution of particles between the different sieve size openings. Step 9: Repeat this procedure on at least two other representative areas on the disturbed surface. Average your TFV results from the three samples collected. Step 10: Examine Results. If the TFV you've calculated is greater than or equal to 100 cm/sec. -the _--. surface is stable. Question and Answer — Threshold Friction Velocity Test Method Question: If there are hard -packed clumps of dirt on the surface. do I sieve these clumps along with the rest of the soil sample? Answer: If the hard -packed clumps are 1 cm or greater in size, extract them from the sample. Question: Can I combine all three collected soil samples into the sieve stack at once to save time? Answer: You may try combining the three samples after removing rocks or other non -erodible elements greater than 1 cm in diameter from each sample only if the mass of the three samples is approximately the same. However, combined samples may be more difficult to sieve and require reassembling and re -shaking of the sieves more than once. Also, it 8-8 June2003 9s 311 Draft Coachella Valley Fugitive Dust Control Handbook may be difficult to visibly compare the volume of material caught in the sieves after they have been disassembled. Therefore. combining samples is not recommended. r Question: If I see dust particles escaping when I collect a sample and transfer it to the sieves. should I start over? Answer: Not necessarily. A small amount of dust particles can escape without influencing the TFV results. In fact. it is Very difficult to avoid having some dust escape. However. if you rush when collecting and/or transferring a sample to the sieves. you may cause too much dust to escape thus potentially causing error in your results. Or. on a relatively windy day you may lose too much dust unless you set up a wind barricade. Avoid doing this test at all on very windy days. r Question: If vou're not sure which sieve contains the greatest amount of material. can you weigh the sieves for comparison? I Answer: While. typically, more volume corresponds to greater weight. this is not always the case. Use a measuring cup or graduated cylinder if necessary to determine the sieve that contains the greatest amount of material. Question: When determining TFV in step 8. can I combine material in the largest ? sieves to estimate volume? Answer: No. This may fundamentally alter the premises on which the method is based and lead to an incorrect determination of stability. 8-9 June 2003 97313 Draft Coachefla Valley Fmitive Dust Control Plan Handbook SILT LOADING/CONTENT TEST METHOD Introduction: Silt Content Test Method. The purpose of this test method is to estimate the silt content of the trafficked parts of unpaved roads and unpaved parking lots. The higher the silt content. the more fine dust particles that are released when cars and trucks drive on unpaved roads and unpaved parking lots. Equipment: • A set of full height. eight inch diameter sieves with the following openings: 4 millimeters (mm),-')mm. 1 mm. 0.5 mm and 0.25 mm and a lid and collector pan • A small whisk broom or paintbrush with stiff bristles and dustpan 1 ft. in \vidth. (The broomihrush should preferably have one. thin row of bristles no longer than 1. 5 inches in length.) • A spatula without holes A small scale with half ounce incrementst"e.g. postallpackage scale) • A shallow. lightweight container (e.g. plastic storage container) • A sturdy cardboard box or other rigid object with a level surface • Basic calculator • Cloth gloves ( optional for handling metal sieves on hot, sunny days) • Sealable plastic bags (if sending samples to a laboratory) • Pencil/pen and paper Step 1: Look for a routinely traveled surface, as evidenced by tire tracks. [Only collect -samples from surfaces that are not damp due to precipitation or dew. This statement is not meant to be a standard in itself for dampness where watering is being used as a control measure. It is only intended to ensure that surface testing is done in a representative manner.] Use caution when taking samples to ensure personal safety with respect to passing vehicles. Gently press the edge of a dustpan (1 foot in. width) into the surface four times to mark an area that is 1 square foot. Collect a sample of loose surface material using a whiskbroom or brush and slowly sweep the material into the dustpan, minimizing escape of dust particles. Use a spatula to lift heavier elements such as gravel. Only collect dirt/gravel to an approximate depth of 3/8 inch or 1 cm in the 1 square foot area. If you reach a hard, underlying subsurface that is less than 3/8 inch in depth, do not continue collecting the 8 - 10 June 2003 314 98 :. Draft Coachella Valve y EAitive Dust Control Handbook sample by digging into the hard surface. In other words. you are only collecting a surface sample of loose material down to 1 cm. In order to confirm that samples are collected to 1 cm in depth, a wooden dowel or other similar narrow object at least one foot in length can be laid horizontally across the survey area while a metric ruler is held perpendicular to the dowel. . At this point. you can choose to place the sample collected into a plastic ba�� or container and take it to an independent laboratory for silt content analysis. A reference to the procedure the laboratory is required to follow is at the end of this section. Step 2: Place a scale on a level surface. Place a lightweight container on the scale. Zero the scale with the weight of the empty container on it. Transfer the entire sample collected in the dustpan to the container, minimizing escape of dust particles. Weigh the sample and record its weight. Step 3: Stack a set of sieves in order according to the size openings specified above. beginning with the largest size opening (4 mm) at the top. Place a collector pan underneath the bottom (0.25 mm) sieve. Step 4:. Carefully pour the sample into the sieve stack, minimizing escape of dust particles by slowly brushing material into the stack with a whiskbroom or brush. (On windy days. use the- trunk or door of a car as a wind barricade.) Cover the stack with a lid. Lift up the sieve stack and shake it vigorously up, do,.%-n and sideways for at least 1 minute. Step 5: Remove the lid from the stack and disassemble each sieve separately, beginning with the top sieve. As you remove each sieve. examine it to make sure that all of the material has been sifted to the finest sieve through which it can pass (e.g.. material in each sieve - besides the top sieve that captures a range of larger elements - should look the same size). If this is not the case, re -stack the sieves and collector pan, cover the stack with the lid, and shake it again for at least 1 minute. (You only need to reassemble the sieve(s) that contain material, which requires further sifting.) I Step 6: After disassembling the sieves and collector pan, slowly sweep the material from the collector pan into the empty container originally used to collect and weigh the entire sample. Take care to minimize escape of dust particles. You do not need to do anything with material captured in the sieves -- only the collector pan. Weigh the container with the material from the collector pan and record its weight. 8 - 11 June 2003 99 315 Draft Coachella VaHev FUGOve Dust Control Plan Handbook Step 7: If the source is an unpaved road, multiply the resulting weight by 0.38. If the source is an unpaved parking lot. multiply the resulting weight by 0.55The resulting number is the estimated silt loading. Then. divide by the total weight of the sample you recorded earlier in Step 2 and multiply by 100 to estimate the percent silt content. Step 8: Select another two routinely traveled portions of the unpatied road or unpaved parking lot and repeat this test method. Once you have calculated the silt loading and percent silt content of the 3 samples collected. average your results together. Step 9: Examine Results. If the average silt loading is less than 0.33 oz- ft=. the surface is stable. If the average silt loading is greater than or equal to 0-33 oz/ft'-, then proceed to examine the average percent silt content. If the source is an unpaved road and the average percent silt content is 6% or less, the surface is stable. If the source is an unpaved parking lot and the average percent silt content is 801% or less. the surface is stable. If your field test results are. within 2% of the standard (for example. 4 0-8% silt content on an unpaved road), it is recommended that you collect 3 additional samples from the source according to Step 1 and take them to an independent laboratory- for silt content analysis. Independent Laboratory Analysis: You may choose to collect 3 samples from the source. according to Step 1, and send them to an independent laboratory for silt content analysis rather than conduct the sieve field procedure. If so. the test method the laboratory is required to use is: "Procedures For Laboratory Analysis Of Surface/Bulk Dust Loading Samples", (Fifth Edition, Volume I, Appendix C.22.3 "Silt Analysis". 1995). AP-42, Office of Air Quality Planning & Standards. U.S. Environmental Protection Agency, Research Triangle Park, North Carolina. Question and Answer - Silt Loading/Content Test Method Question: If I see dust escaping when I collect a sample and transfer it to the sieves, should I start over? Answer: Not necessarily. A small amount of dust can escape without influencing the silt content results. In fact, it is very difficult to avoid havinv some dust escape. However.' if you rush when collecting and/or transferring a sample to the sieves, you may cause too much dust to escape thus potentially causing an error in your results. Or, on a relatively windy day you may lose too much dust unless you set up a wind barricade. Avoid doing this test on very windy days. - 8 - 12 June 2003 100 316 Draft Coachella Vallev Fugitive Dust Control Handbook Question: Once I calculate the percent silt content for 3 samples collected on one segment of an unpaved road. can I assume the same result for the whole length of the road? Answer: You may extrapolate results only to the extent that the rest of the unpaved road has the same average daily trips as the rsegment you tested and the surface condition on other segments of the road is the same. Question: If water is being used as a control measure on the source and this causes the surface to be damp. should I do the silt content test method on a damp surface? Answer: Do the silt content test method when the surface is dry in between water applications. The condition of the surface immediately following watering is different than after the water has evaporated. Since sources are required to be in compliance with the rule at all times, test the surface when it is dry. Question: If speed limit signs have been posted alone an unpaved road as a control measure, do I need to test the surface for silt content? y Answer: Yes. If speed limit signs have effectively lowered vehicle speeds on the road, the percent silt content may decrease. If signs have been ineffective in controlling speeds and no other controls .are being applied. the source may be out of compliance. Either way, you should test to see whether the source meets the appropriate silt content standard. . 8 - 13 June 2003 31" 101 APPENDIX A - BLANK FORMS (TO BE PROVIDED IN FINAL ADOPTION PACh'ET FOR LOCAL GOVERNMENTS) • Fugitive Dust Control Plan Application Form (Form A) • Ownership Designee Form (Form OD) • Fugitive Dust Control Plan Template for Projects < 10 Acres (Form CP) • Project Initiation Form for Projects > 10 Acres (Form PI) • Project Completion Form for Projects > 10 Acres (Form PC) • Sample Daily Self -Inspection Recordkeeping Form -- • Chemical Dust Suppressant Recordkeeping Form (Form CDS) Once complete. these forms can be submitted to: Phill Hubbard Supen!ising investigator South Coast AQMD 21865 East Copley Drive Diamond Bar, CA 91765 (909) 396-2966 (909) 396-2608 JFacsimile] phubbard@agmd.gov Appe-radix A - I June 2003 102 318 FINAL VERSION mou ATTACHMENT 3 103 311. MEMORANDUM OF UNDERSTANDING ESTABLISHING AN ONGOING, MULTI - JURISDICTIONAL RELATIONSHIP FOR THE ADOPTION, IMPLEMENTATION, AND ENFORCEMENT OF FUGITIVE DUST CONTROL MEASURES IN THE COACHELLA VALLEY This Memorandum of Understanding made the day of , 2003, is entered into by the County of Riverside, Cathedral City, City of Coachella, City of Desert Hot Springs, City of Indian Wells, City of Indio, City of La Quinta, City of Palm Desert, City of Palm Springs, and City of Rancho Mirage (collectively, CITIES), the Coachella Valley Association of Governments (CVAG) and the South Coast Air Quality Management District (District). I. This Memorandum of Understanding (MOU) is made with reference to the following recitals: A. Air pollution remains a significant public health concern in many parts of California, and specifically in the Coachella Valley. B. The Coachella Valley consists of the following local jurisdictions: County of Riverside, Cathedral City, City of Coachella, City of Desert Hot Springs, City of Indian Wells, City of Indio, City of La Quinta, City of Palm Desert, City of Palm Springs, and City of Rancho Mirage. Each of these jurisdictions are members of the CVAG. C. The District is an air district established pursuant to the California Health and Safety Code, beginning with Section 40400. Under State law, air districts have the primary responsibility for the control of air pollution from `all sources, other than tailpipe emissions from motor vehicles. The District has the authority to adopt, implement, and enforce air quality rules and regulations; and, by prior agreement, the responsibility to provide technical expertise, outreach training, and enforcement support to the local agencies within its jurisdiction. D. The CITIES that comprise the CVAG have local authority for controlling dust emissions from construction activities, disturbed vacant lands, unpaved roads and parking lots, and paved road dust. By prior agreement, these jurisdictions have lead responsibility for enforcing both local ordinances and approved Fugitive Dust Control Plans. E. The transport of fugitive dust, as a result of man-made activities, is an ongoing challenge to promoting economic growth and meeting federal standards for airborne fugitive dust (PM10) in the Coachella Valley. The health impacts and public 104 .3 0 nuisance potential of uncontrolled dust are a recognized concern of -everyone who works or lives in this environment. F. PM 10 levels in the Coachella Valley exceeded the federal standard in 1999 after six years of compliance. To reduce these levels and regain attainment status, the CITIES have individually adopted ordinances with measures for reducing fugitive dust emissions. G. A key element to implementing a successful program for reducing PM10 emissions and demonstrating sustained compliance is to establish a formal working relationship between the CITIES, CVAG and the District. H. Based on the foregoing, an ongoing cooperative relationship is hereby established between the CITIES, CVAG and the District to ensure the development and implementation of appropriate dust control plans, to comply with District regulations, to comply with the Federal Clean Air Amendments (CAA) mandates, and to help achieve attainment of federal and state air quality standards. II. NOW, THEREFORE, in consideration of the mutual interests and benefits to be derived from the emissions reductions resulting from cooperative efforts of the CITIES, CVAG, and the District, the parties hereto agree as follows: A. The CITIES will: 1. Take lead responsibility for adopting and enforcing both local ordinances and approved Dust Control Plans. A Dust Control Plan is a plan to control fugitive dust through the implementation of Coachella Valley Best Available Control Measures, such that fugitive dust emissions are in compliance with District Rule 403. 2. Approve Dust Control Plans for all qualifying activities or man-made conditions capable of generating fugitive dust emissions within their area of authority.. 3. Follow the guidance provided in the most recently approved Coachella Valley Fugitive Dust Control Handbook (Handbook), and uniformly implement and enforce the Handbook provisions in the review and approval of Dust Control Plans. 4. After April 1, 2004 approve a Dust Control Plan only to an Operator who produces a signed "Certificate of Completion," issued by the District, demonstrating that the individual officially designated in -the proposed Dust Control Plan as the person responsible for fugitive dust coritrol at the site has completed the Coachella Valley Fugitive Dust Control Class. For purposes of this MOU, the term "Operator" includes any person, or his or her designee, that owns, leases, operates, controls, or supervises any potential fugitive dust generating operation that is subject to this MOU. 321 2 105 5. Require that the Operator submits two (2) copies of the approved Dust Control Plans, for those sites greater than or equal to ten (10) acres, to the District within ten (10) days from the date of approval for use by the District's compliance staff. 6. Issue an approved Dust Control Plan within a reasonable period of time. The City shall inspect each site to determine compliance with the approved Dust Control Plan at least every thirty (30) days from the start of the project. In addition, a dust control inspection shall be performed by the city within seven (7) days of receiving a notice of project initiation or a notice of project completion. 7. Require a bond, a cash Certificate of Deposit, or an equivalent form approved by the City, in an amount equal to at least two thousand dollars ($2,000.00) per acre for projects with more than 5,000 square feet of disturbed surfaces. Such funds shall be in an amount sufficient to completely stabilize all disturbed areas in the event that the Operator fails to adequately control dust, or abandons the site in lieu of mitigating fugitive dust problems; and shall be easily accessible to the City in order to initiate stabilization measures without a significant delay. 8. Immediately notify the District when a site is "red tagged," or shut down, or cited for non-compliance with a local ordinance or Plan condition. 9. Ensure that, when a site is "red tagged, all construction and earth -moving activity ceases and all efforts are directed to mitigating fugitive dust through the application of water or dust suppressants. 10. Trovide the Operator with specific information regarding the steps that must betaken before a site will be "un-tagged." 11. Require conspicuously placed signs that identify a manned 24-hour phone number for reporting dust complaints to the Operator, based on the most recently approved Handbook guidelines. 12. Require an Environmental Observer, with the authority to enforce the Dust Control Plan, at all sites greater than or equal to fifty (50) acres. The Environmental Observer will have duties and responsibilities in accordance with the local dust control ordinance and the Coachella Valley Fugitive Dust Control Handbook. Identification of an Environmental Observer shall be a prerequisite for approval of the Dust Control Plan. Failure of the Operator to continuously maintain an Environmental Observer at the site or available on -site within 30 minutes of initial contact shall constitute a violation of the Dust Control Plan. 13. Require all appropriate enforcement staff with duties and responsibilities relating to the enforcement of local dust control ordinances and approved Dust Control Plans to attend and complete the District's Coachella Valley Fugitive Dust Control Class. 14. Require that the staff person responding to a dust complaint have code enforcement status, or the authority to enforce a local ordinance or Plan. 322 3 106 15. Require staff who review and/or approve Dust Control Plans to attend and complete the District's Coachella Valley Fugitive Dust Control Class. 16. Assign a city staff member with the single responsibility of determining compliance with local Dust Control Plans and ordinances at earth moving activities. If such an individual cannot be assigned, the jurisdiction will provide documentation to the District (i.e. policy guidance documents, certificates of staff attendance at the District's Coachella Valley Dust Control Class) demonstrating that the existing staff have been trained and informed of the high priority regarding handling of fugitive, dust issues, and ensuring that the fugitive dust program will receive comparable or better coverage than can be provided by a single dedicated individual. 17. Conduct random, unannounced inspections at construction sites. The purpose of the site inspection will be to determine compliance with an approved Dust Control Plan, determine compliance with the local ordinance, and ensure that the project supervisor has read and understands the Plan. 18. Develop and maintain record -keeping logs for each site that document all compliance actions taken by the City, including the implementation of corrective measures required to enforce an approved Dust Control Plan. These records shall be made available to District staff upon request. 19. Adopt by ordinance* a penalty program for violators of Dust Control Plans or local ordinances where the initial violation will be established at a level that ensures progressive penalties for repeated violations. The penalty for three or more violations within one year period shall be prosecuted at a minimum level consistent with a misdemeanor violation. The use of verbal warnings shall be discontinued. 20. Coordinate site inspections with the District so that both jurisdictions can evaluate instances of non-compliance with any ordinances, plans, or regulations. 21. Provide the District with an inventory of public unpaved roads and unpaved parking lots within each of their jurisdictions within 90 days of the MOU's effective date. The inventory shall include: the location and average daily traffic estimates of unpaved roads; and location and size (in square feet) of unpaved parking lots. 23. Take measures (signage or speed control devices) to reduce vehicular speeds to 15 miles per hour on unpaved public roads with between 20 and 150 average daily trips within 60 days of submitting the unpaved road and unpaved parking lot inventories to the District. 24. Where City owns a cumulative distance of six or less miles of public unpaved roads with each segment having 150 or more average daily trips, pave such roads or apply and maintain chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards established in the city's respective dust control ordinance based on the following schedule: a. one-third of qualifying unpaved roads within one year of ordinance adoption; and 4 107 323 s b. remainder of qualifying unpaved roads within three years of ordinance adoption.. (Note: treatments in excess of annual requirements can apply to future years.) 25. Where a City owns a cumulative distance of more than six miles of public unpaved roads with each segment having 150 or more average daily trips, stabilize such roadways based on the following schedule: a. at least two miles paved or four miles stabilized with chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards established in the local dust control ordinance within one year of the MOU's effective date; and b. at least two miles paved or four miles stabilized with chemical dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards established in the local dust control ordinance annually thereafter until all qualifying unpaved roads have been stabilized. (Note: treatments in excess of annual requirements can apply to future years). 26. Stabilize within six months of the MOD's effective date unpaved public parking lots with at least one of the following strategies: a., pave; or b. apply and maintain dust suppressants in accordance with the manufacturer's specifications for a travel surface and the performance standards established in their respective dust control ordinance; or c. apply and maintain washed gravel in accordance with the performance standards established in their respective dust control ordinance. 27. Apply and maintain any temporary unpaved public parking lots (those that are used 24 days or less per year) with chemical dust suppressants, in accordance with the manufacturer's specifications for a travel surface and the performance standards established in their respective dust control ordinance prior to any 24-hour period when more than 40 vehicles enter and park. Temporary unpaved parking lots greater than 5,000 square feet will be stabilized in accordance with the disturbed vacant land requirements contained in the local dust control ordinance during non -parking periods. B. The DISTRICT will: 1. Approve and issue Fugitive Dust Control Plans for operations that do not require a local, jurisdiction's grading permit or building permit (such as, aggregate producers, landfills, schools, water districts, California Department of Transportation, and flood control maintenance activities). 2. Respond to fugitive dust complaints and take any appropriate measures for non- compliance with District rules and regulations, Dust Control Plan conditions, or local ordinance requirements. 5 108 324 3. Continue to provide outreach and training in the form of Coachella Valley Fugitive Dust Control classes, offered at no charge, to all interested parties. 4. Issue Certificates of Completion to each individual who completes the Coachella Valley Fugitive Dust Control Class. This Certificate and the accompanying wallet - sized card are valid for two years and may be renewed by submitting a request to the District. Upon approval by the District, this renewal will be valid for an additional two years. 5. Develop and implement an abatement and enforcement policy that addresses repeat violations at the same site of District fugitive dust control regulations. 6. Assign an inspector to conduct inspections exclusively in the Coachella Valley, provide outreach and training in the form of the Coachella Valley Fugitive Dust Control Class, and. respond to fugitive dust complaints. D. ADDITIONAL CONDITIONS AND REQUIREMENTS 1. Any parry hereto has the right to terminate its participation in this MOU for any reason by giving thirty (30) days notice in writing to each party to this MOU. 2. This MOU may be. amended or supplemented by mutual agreement effectuated in writing and duly executed by the parties. 3. This MOU shall be in full force and in effect when signed by all parties. 4. The signature page of this MOU is being executed in counterparts. When all parties have signed, all executed counterparts taken together shall constitute one and the same instrument. CVAG shall be responsible for receiving and retaining the originally executed signature pages of each party, for dating the MOU as of the latest date upon which it is executed as among the signatories thereto, and for providing a copy of the dated executed agreement to each of the parties. 5. This MOU integrates all of the terms and conditions mentioned herein or incidental hereto,. and supersedes all negotiations or previous agreements between the parties. 6. Each party acknowledges that it has had ample opportunity for review and approval of this document by its attorney, and that any waiver of representation is a result of independent decision. 7. Each party hereby warrants that its participation and execution of this MOU has been duly approved by its governing board. 8. All notices, requests and other communications under this MOU shall be in writing, and shall be (a) delivered personally, (b) sent via FedEx or similar private express mail service (hereinafter "FedEx"), (c) sent via facsimile, or (d) mailed, oertified or registered mail, return receipt requested, postage prepaid, and addressed as follows: 6 109 325 South Coast Air Quality Management District 21865 E. Copley Drive Diamond Bar, CA 91765 Attn: Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 County of Riverside 4080 Lemon Street, 140' Floor Riverside, CA 92502 Cathedral City. 68-700 Avenida Lalo Guerrero Cathedral City, CA 92234 City of Coachella 1515 6hStreet Coachella, CA 92236 City of Desert Hot Springs 65950 Pierson Blvd. Desert Hot Springs, CA 92240 City of Indian Wells 44-950 Eldorado Drive Indian Wells, CA 92210-7497 City of Indio 100 Civic Center Mall Indio, CA 92201 City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 City of Palm Springs 3200 E. Tahquitz Canyon Way Palm Springs, CA 92262 7 110 326 City of Rancho Mirage 69-825 Highway 111 Rancho Mirage, CA 92270 9. It is hereby agreed that no official, employee, or agent of any of the parties hereto shall have any personal interest, direct or indirect, in this MOU, nor shall any such official, employee, or agent participate in any decision relating to the MOU which affects his or her personal interests or the interests of any corporation, partnership or association in which he or she is directly or indirectly interested. 10. Neither party may assign any right or obligation under this MOU without the express written approval of the other parties. 11. This MOU shall be binding upon and shall inure to the benefit. of the successors of each of the parties hereto. 12. This MOU shall be construed and interpreted in accordance with the lavers of the State of California. Venue for resolution of any disputes under this MOU shall be in Los Angeles County. 13. In the event that any party fails to fulfill its obligations under this MOU, such parry shall have thirty (30) days to cure its default upon written demand by any other party. Upon failure to cure any default, each party to this MOU shall have all such rights and remedies available to it under law, including the right to sue for specific performance. 14. Each party hereby agrees to indemnify, defend and hold harmless the other parties, their officials, agents, officers, and employees against any and all liabilities, obligations, lawsuits, administrative writs, claims, judgments, or penalties arising as a result of the party's actions conducted in performance of its duties under this MOU. - SIGNATURE PAGES FOLLOW - SIGNATORIES TO THE ]MEMORANDUM OF UNDERSTANDING ESTABLISHING AN ONGOING, MULTI -JURISDICTIONAL RELATIONSHIP FOR THE ADOPTION, IMPLEMENTATION, AND ENFORCEMENT OF FUGITIVE DUST CONTROL MEASURES IN THE COACHELLA VALLEY Barry R. Wallerstein, D.Env. Executive Officer South Coast Air Quality Management District Approved as to form: Barbara Baird, District Counsel Coachella Valley Association of Governments Approved as to form: CVAG General Counsel County of Riverside Cathedral City Date Date Date Date Date Date Date 9 112 328 City of Coachella City of Desert Hot Springs City of Indian Wells City of Indio City of La Quint City of Palm Desert City of Palm Springs City of Rancho Mirage 4 �Qrcl�cfW COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Consideration of the Comprehensive Annual Financial Report for the year ended June 30, 2003 RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2003 (Attachment 1). FISCAL IM PUCATIONS: None. CHARTER CITY IM PUCATIONS: None. BACKGROUND AND OVERVIEW: At the end of every fiscal year, the City prepares an audited financial report. This year the City prepared a Comprehensive Annual Financial Report, in accordance with Government Accounting Standards Board No. 34, for the year ended June 30, 2003. Mr. Mike Harrison, CPA and Auditing Partner of Conrad and Associates, is prepared to make a brief presentation of the report' s highlights and answer any questions. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2003; or 330 2. Do not approve, receive and file the Comprehensive Annual Financial Report for the year ended June 30, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, John M. Falconer, Finance Director Attachments: Approved for submission by: i .r- Mark A. Weiss, Acting City Manager 1. Comprehensive Annual Financ al Report for the year ended June 30, 2003 K 331 CITY OF LA QUINTA La Quinta, California Comprehensive Annual Financial Report Year ended June 30, 2003 11 Prepared by FINANCE DEPARTMENT JOHN M. FALCONER Director of Finance 3304 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS INTRODUCTORY SECTION Page Letter of Transmittal 1 List of Principal Officials xi Organizational Chart xii Certificate of Award for Outstanding Financial Reporting (CSMFO) xiii Certificate of Achievement for Excellence in Financial Reporting (GFOA) xiv FINANCIAL SECTION Independent Auditors' Report 1 Management's Discussion and Analysis (Required Supplementary Information) 3 Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets 18 Statement of Activities 19 Fund Financial Statements: Governmental Funds: Balance Sheet 20 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 22 Statement of Revenues, Expenditures and Changes in Fund Balances 24 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 26 Proprietary Funds: Statement of Net Assets 27 Statement of Revenues, Expenses and Changes in Net Assets 28 Statement of Cash Flows 29 Fiduciary Funds: Statement of Fiduciary Assets and Liabilities — Agency Funds 30 333 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION. (Continued Notes to the Basic Financial Statements 31 REQUIRED SUPPLEMENTARY INFORMATION: Notes to Required Supplementary Information 67 Budgetary Comparison Schedules: General Fund 68 Low/Moderate Income Housing Project Area No. 2 Fund 70 SUPPLEMENTARY SCHEDULES: Non -Major Governmental Funds: Combining Balance Sheet 72 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 73 Non -Major Special Revenue Funds: Combining Balance Sheet 76 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 78 Budgetary Comparison Schedules: State Gas Tax Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 80 Federal Assistance Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 81 Lighting and Landscape Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 82 k CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION, (Continued) State Law Enforcement Block Grant (SLESF): .-. Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 83 Quimby Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 84 Public Safety Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 85 Arts in Public Place Fund: k Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual 86 South Coast Air Quality Fund: Schedule of Revenues, Expenditures and Changes in Fund -- Balances — Budget and Actual 87 Local Law Enforcement Block Grant (LLEBG): Schedule of Revenues, Expenditures and Changes in Fund _ Balances — Budget and Actual 88 Coachella Valley Violent Crime Task Force Fund: �- Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 89 Low/Moderate Income Housing Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 90 r-- Low/Moderate Bond — Project Area No. 1 Fund: i Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 91 Low/Moderate Bond — Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances —Budget and Actual 92 334 r tr CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION, (Continued) Major and Non -Major Debt Service Funds: Budgetary Comparison Schedules: Financing Authority Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 94 Redevelopment Agency Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 95 Redevelopment Agency Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 96 Major and Non -Major Capital Projects Funds: Budgetary Comparison Schedules: Combining Balance Sheet 98 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 100 Parks and Recreation Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 102 Capital Improvement Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 103 Redevelopment Agency Project Area No. 1 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 104 Infrastructure Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 105 336 r-- CITY OF LA QUINTA �-- Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) r-- Page FINANCIAL SECTION, (Continued) a. Transportation Fund: ,... Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 106 Civic Center Fund: '^ Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 107 Library Development Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 108 r- County Library Development Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 109 Community Center Fund: Schedule of Revenues, Expenditures and Changes in Fund .— Balances — Budget and Actual 110 Street Facility Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 111 Park Facility Fund: — Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 112 Fire Facility Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 113 r-. Assessment District 2001-1 Phase VI Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 114 Financing Authority Capital Projects Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 115 337 CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) Page FINANCIAL SECTION. (Continued Redevelopment Agency Project Area No. 2 Fund: Schedule of Revenues, Expenditures and Changes in Fund Balances — Budget and Actual 116 Internal Service Funds: Statement of Net Assets 118 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 119 Combining Statement of Cash Flows 120 Agency Funds: Combining Balance Sheet 122 Statement of Changes in Assets and Liabilities 124 Capital Assets Used in the Operation of Governmental Funds: Schedule by Source 128 Schedule by Function and Activity 129 Schedule of Changes by Function and Activity 130 338 P- k r- CITY OF LA QUINTA Comprehensive Annual Financial Report Year ended June 30, 2003 TABLE OF CONTENTS, (Continued) Table No. Page STATISTICAL SECTION General Fund Expenditures by Function 1 132 General Fund Revenues by Source 2 133 Property Tax Levies and Collections 3 134 Schedule of Net Taxable Value 4 135 Property Tax Rates - Direct and Overlapping Governments 5 136 Special Assessment Billings and Collections 6 137 Schedule of Direct and Overlapping Bonded Debt 7 138 Computation of Legal Debt Margin 8 139 Revenue Bond Coverage 9 140 Demographic Statistics 10 141 Property Value, Construction Activity, and Bank Deposits 11 142 Principal Taxpayers 12 143 Major Employers 13 144 Schedule of Insurance in Force 14 145 Miscellaneous Statistical Data 15 146 General Fund Balance Trends 16 147 339 P.O. Box 1504 78-495 CALLE TAMPICO (760) 777-7000 LA QUINTA, CALIFORNIA 92253 FAX (760) 777-7101 November 18, 2003 Honorable Mayor, City Council, and City Manager City of La Quinta La Quinta, California FY 2002-03 COMPREHENSIVE ANNUAL FINANCIAL REPORT LETTER OF TRANSMITTAL We are pleased to present the 2003 CAFR of the City of La Quinta to the City Council and the City Manager. This report includes financial statements of the: • City of La Quinta; • La Quinta Redevelopment Agency; and, • La Quinta Financing Authority. Our independent auditors, Conrad & Associates have expressed their opinion as to the fairness of these financial statements. The completion of the independent audit is an important part of the total financial management program for the City of La Quinta. The information found in this report is provided by management to the Council and the public to assist those interested in understanding the fiscal condition of the City as of June 30, 2003. Responsibility for both the accuracy of the data, its completeness and its fairness of presentation, including all disclosures rests with the City. To the best of our knowledge and belief, the enclosed data is accurate in all material respects and is reported in a manner designed to present fairly the financial position and results of operations of the various funds of the City of La Quinta. All disclosures necessary to enable this reader to gain an understanding of the government's financial activities have been included. This is the third year of financial statement presentation under the financial and reporting requirements of Government Accounting Standards Board Pronouncement No. 34 — The New Financial Reporting Model. The City elected early implementation of the standards in Fiscal Year 2001. In its most elementary terms, the new model attempts to present the financial position and activities of a government organization on a basis comparable to a for -profit organization. 340 Honorable Mayor, City Council, and City Manager Document Structure The CAFR is presented in three sections: • Introductory; • Financial; and, • Statistical. The introductory section includes this transmittal letter, the City's organizational chart, a list of principal officials, and awards for excellence in financial reporting. The financial section consists of the audit opinion, management's discussion and analysis of the financial statements and footnotes, and required supplementary information. The statistical section includes selected financial and demographic information, generally on a multi -year basis. The following governmental agencies that provide services to the citizens of the City of La Quinta have been excluded from this report because the City does not have financial accountability over these agencies: State of California and its departments, County of Riverside and its departments, Coachella Valley Association of Governments, Riverside County Transportation Commission, Riverside County Waste Management District, Desert Sands Unified School District, County Superintendent of Schools, Coachella Valley Unified School District, Desert Community College District, Mosquito Abatement District, and Coachella Valley Water District, Sunline Transit, Palm Springs Desert Resorts Convention and Visitors Authority, and the Desert Regional Resorts Airport Authority. Background The City of La Quinta is located 120 miles east of Los Angeles in the eastern portion of Riverside County known as the Coachella Valley. The City motto is "The Gem of the Desert". The City is governed by a five member City Council under the Council/Manager form of government. The Mayor is directly elected by the citizens. The City was originally incorporated in 1982 as a general law City and it became a charter City in November 1996. Significant 10-year demographic data is as follows: • Population as of January 1, 2003 was 30,452, an increase of 98% from 1992. • Retail Sales of $290 million, a 498% increase from 1992; • Taxable Sales of $355 million, a 365% increase from 1992; • Assessed Valuation of $5.453 billion, a 190% increase from 1992; and, • Hotel Room sales over $37.8 million, a 105% increase from 1992. The City area includes the La Quinta Resort, several world class golf resorts, quality neighborhoods of single family and multi -dwelling homes, and light commercial industries. The City has a beautiful Senior Center, which borders the newly opened Civic Center Campus. The Desert Sands Unified School District and Coachella Valley Unified School District provide educational opportunities for school -age children in La Quinta. 341 ii Honorable Mayor, City Council, and City Manager The City has been experiencing rapid growth in population. During 2002, the population grew 5.99%. With this growth comes a demand on local government to meet the needs of its citizens. The total number of full time authorized positions for 2002-2003 is 76. In addition to the 30,450 permanent residents, approximately 12,0 00 seasonal residents spend three to six months in the City. La Quinta was recently named "the best place to live for golfing" by the Robb Report, and has been one of the fastest growing cities in Riverside County and California in recent years. Services Provided by the City City services can be divided into those services provided directly by City staff and those services contracted out or provided by other government agencies and organizations. Direct services provided by City staff in the following areas include: General Government - Legislative - City Manager - Economic Development - Personnel Finance - Fiscal Services - Central Services �— Building and Safety - Administration - Code Compliance '^ - Animal Control - Building - Emergency Services - Fire 4 - Civic Center Building Public Works - Administration - Development/Traffic - Street & Landscape Maintenance - Construction s •� City Clerk - City Clerk Community Services - Administration - Recreation - Senior Center Community Development - Administration - Planning - South Coast Air Quality - Redevelopment 342 Honorable Mayor, City Council, and City Manager Services are also provided to the City and its citizens by contract and by the direct services of other government agencies and organizations. These services include police and fire protection through the County of Riverside, library services through the County of Riverside, visitor & tourist information through Palm Springs Desert Resorts Convention Visitors Authority, City promotion through the La Quinta Chamber of Commerce, water service through the Coachella Valley Water District, electricity service through the Imperial Irrigation District, refuse collection through Waste Management Company, public transit through Sunline Transit Agency, and cable service through Time Warner. Significant Events and Accomplishments During 2002-03 the City experienced many significant events and accomplishments that may not be readily evident from a review of the financial statements. Some of the more important of these items are: Real Estate Building permits issued exceeded $173 million in valuation last year. La Quinta issued $1.5 billion worth of building permits during the last ten years, averaging over $150 million per year. Seven hundred eighty six new housing units were built in 2002, and La Quinta's growth continues to be faster than the average recorded in Riverside County and in the Coachella Valley. Major retail developments continue to diversify and enhance La Quinta's economic base. The Centre at La Quinta auto mall site includes three auto dealerships and can accommodate up to nine dealerships, plus 400,000 square feet of retail anchored by a Super Walmart under construction; Washington Park, slated for a Target currently under construction, Washington Mutual Bank, and Stein Mart; La Quinta Corporate Center, which contains a fitness center, offices, and a post office site; La Quinta Court, a specialty shopping center with fine restaurants and a gourmet food market; La Quinta Professional Plaza, under construction, which includes Palm Desert National Bank, professional offices and restaurants;. Jefferson Plaza, anchored by Home Depot, I -Hop, and Jack in the Box; One Eleven Center, anchored by Wal Mart, Staples, Ross Dress 4 Less, and coming soon, a Big 5 Sporting goods store; Point Happy, anchored by two restaurants; and Old Town La Quinta, a 140,000 square foot commercial/retail center under construction in the Village area. Several resort -oriented projects which will expand the economic diversity of the City are planned or already approved, including an Embassy Suites hotel, a Marriott Residence Inn, and development of Centre Point, a 50-acre site at the corner of Miles Avenue and Washington Street which will include a mid -priced hotel, a boutique hotel, and a 165,000 square foot medical facility. A residential component is also part of the project, with a neighborhood park. Quality residential communities, including PGA West, Rancho La Quinta and the Traditions have increased the assessed valuation of the City, and several other large projects have been approved and are moving forward. Since 1992, assessed valuations have grown to $5.453 billion in 2002. In the last decade, assessed values have increase 190%, substantially higher than the region's average growth rate. 4 t 343 iv Honorable Mayor, City Council, and City Manager Housing La Quinta has a wide spectrum of housing types and values, ranging from the affordable to exclusive luxury estates. The median home prices in La Quinta have been remained relatively stable with slight appreciation and are significantly lower than other areas, mostly due to the reasonably priced land values and available housing �., inventory. The median home price in La Quinta stands at approximately $190,000, which is lower than averages for San Diego and Los Angeles Counties and the State of California. Sales of new and existing homes in La Quints continue to be amongst the highest volume in the Coachella Valley. New construction has brought the number of housing units available in the City to 15,940. The 15,940 units consist of 12,368 detached single family residences, 2360 attached single family residences, 953 multi family residences, and 259 mobile homes. Tourism La Quints is well known for its many championship golf courses. The City is home to 21 championship courses, and many more are in the planning or development stages. In addition to quantity, La Quinta has some of the highest rated courses in the world of golf. Various golf tournaments, including the prestigious Bob Hope Chrysler Classic, are exposing La Quinta internationally as a quality destination and golf resort area. La Quinta's Trilogy Golf Club will be hosting the internationally televised Skins Game in 2003 and 2004. The City acquired 525 acres of previously undeveloped property adjacent to Jefferson Street and Avenue 52. This project, Silver Rock Ranch, will include two 18-hole golf courses, hiking trails, residential casita units, as well as two or three hotels and commercial areas for retail and restaurants. ,._. The nationally recognized La Quinta Arts Festival attracts many visitors from around the country each year to the City of La Quinta and the Coachella Valley, and has relocated to a new site along Washington Street. Hotel room sales in La Quinta enjoyed dramatic growth to a record $38 million in 2002. The La Quinta Hotel, the largest destination resort in the Coachella Valley, was the largest contributor to this increase. Capital Improvements The City completed almost $16 million in capital improvements during 02-03. Projects completed or nearing completion include the Civic Center Campus landscape, anchored on one corner by the Civic Center, another corner by the Senior Center and Community Facilities and a third corner dedicated to the planned City library; Jefferson Street Phase I widening; improvements or construction of a number of city parks, including Monticello, Cove mini -park, Cove Oasis and Cahuilla Trail, Fritz Burns Park Phase 2, and the 18 acre La Quinta Park, which includes lighted soccer fields. Several significant projects which are continuing, planned or already approved, include Civic Center expansion, Avenida La Fonda improvements, construction of the City's third fire station, and Jefferson Street widening Phase II. 344 v Honorable Mayor, City Council, and City Manager The City's Capital Improvement Program (CIP) continues to increase to meet the demands of growth, and totals $45 million for 2003-2004. This major commitment in infrastructure will continue to provide for both the current and future growth that the City has experienced. The City has several significant community facility projects underway. A skateboard park and dog park have been completed and the 18 acre La Quinta Park is near completion. This park hosts a variety of community amenities, including lighted soccer fields, ball fields, a basketball court, a children's in service area and space for a future skateboard park. Development of the City's first municipal golf course, SilverRock Ranch, will significantly add to amenities available to residents of La Quinta. SilverRock Ranch is under design and expected to be open in 2005. City Operations The following is a partial listing of the accomplishments for the citizens of La Quinta for fiscal year 2002-2003: Continued development of GIS data base for city-wide planning, obtained aerial photos of City boundaries and planning areas, and developed enhanced mapping capabilities, including public safety analysis; Improved features on City web page, making the municipal code, maps and permit detail available to the general community; Implemented economic development marketing program to support local businesses; Applied for, and received, several grant awards for community projects to enhance public safety, environmental issues, and improved traffic systems; Implemented an improved Optical Imaging system for document storage and record retrieval, including scanning and indexing existing improvement plans into digital archives; Received awards in excellence for financial and budget reports; Implemented upgrades in management information services, including additional servers, enhanced security, and improvements in City web site; Initiated selection and implementation of new software, integrating financial records and departmental operations for improved efficiency and information retrieval; Continued expansion of recreation and Senior Center programs available for community education, leisure enrichment, and health; Implemented special enforcement programs for improved public safety and neighborhood security; Began construction of City's third fire station and participated in emergency management training; Negotiated development agreements to provide for quality housing in several projects, including very low and low income seniors and low and moderate income family households; Continued implementation of the community Emergency Notification System, and improved the City's Emergency preparedness resources; Continued update of General Plan and Housing Element, and continued implementation of Design Standards for development and traffic. Future developments Future developments include: continued commercial development along the Highway III corridor and ,residential growth in the southern part of the City, redevelopment financed property development on Avenue 48, Eisenhower Street and Calle Tampico, and completion of senior residential projects. Additionally, construction of the City's third fire station, and development of the City's first municipal golf course will significantly add to 34 Vi Honorable Mayor, City Council, and City Manager the services offered to La Quinta residents. Construction of both a library and historic museum are in the .- planning stages. The City will continue coordination with commercial development, ensuring quality enhancements in both new and existing projects, and continue development of resort, hotel, and destination Y tourist opportunities. Financial Information GASB 34 requires a separate "matter of fact" discussion of the City's financial condition that can be found in the required supplementary information section entitled "Management Discussion and Analysis (MDA)". The operating results for the City of La Quinta for FY 2002/03 were very good and our financial condition is the strongest since incorporation. The City will be faced with future funding challenges that will require a dedicated effort to fulfill our economic development plan to garner new and additional revenues. Management believes that the following items will _., impact future budgets of the City of La Quinta that will have to be addressed with future revenues or the use of our reserves: The need for additional police services - As the population grows the City will be faced with the need to add additional public safety officers. The need for additional fire services - Coupled with the growth in population and the desire by fire professionals to have three and four person crews, the City will need to address the need for additional fire service resources. The need for a third fire station - The City has two fire stations and a third one under construction in the north part of the City which is anticipated to be completed in January 2005. Additional personnel and paramedic services will continue to be needed. The need to fund additional landscaping costs - As a result of Proposition 218, the City has been limited on the use of City -Wide Lighting and Landscape Assessment District funding for the maintenance of landscaping in the City. The City has continued to add landscaped street medians and developed park facilities that will require additional funds for maintenance. The need to pay for the operations of additional public facilities - In the five year Capital Improvement Plan the City has plans to build a municipal library, expand the museum, and expand City Hall. The following paragraphs outline several of the major polices of the City and attempt to supplement, not supplant, the MD & A which can be found later in this report. Management of the City of La Quinta is responsible for establishing and maintaining a framework of internal controls designed to ensure that assets of the City are protected from loss, theft, or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The framework of internal controls is designed to provide reasonable, but not absolute assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. 346 Vil Honorable Mayor, City Council, and City Manager Accounting Controls - The City of La Quinta's accounting system is designed upon the following principles: In the public sector, a city government maintains a variety of "funds" that provide the basis for separately recording the financial data related to a specific activity. A fund is an accounting entity with a complete set of self -balancing accounting records. Each fund has been established because of some restriction on the use of the resources received by that fund. In the private sector, a corporation may have many subsidiaries that make up the parent corporation. Likewise in the public sector, all of the funds make up the complete financial resources of the City of La Quinta. This report includes the transactions of all entities over which the City Council of the City of La Quinta has authority (as defined by the Governmental Accounting Standards Board). The City's accounting system operates on a modified accrual basis of accounting for all governmental and agency type funds. Governmental funds include the General, Special Revenue, Debt Service, and Capital Projects Funds. Under the modified accrual basis of accounting, revenues are recorded when received in cash or accrued when they are both measurable and collectible within the accounting period or soon enough after the end of the period to pay liabilities of the period. Expenditures, other than interest or long term debt, are recorded when liabilities are incurred. At year end, the City has prepared the required entries necessary to report the City financial position and activities on an accrual basis of accounting which recognizes revenues when earned and expenses when incurred. The City maintains two Internal Service Funds and no Enterprise Funds. These types of funds use the accrual basis of accounting. Revenues are recorded when earned and expenses when incurred. In addition to maintaining funds to record accounting transactions, internal controls exist within the accounting system to ensure the safety of assets from misappropriation, unauthorized use or disposition, and to maintain the accuracy of financial record keeping. These internal controls must be established consistent with sound management practices based upon the cost/benefit of the controls imposed. The cost of a control should not be excessive to its derived benefit as viewed by City management. The internal controls in existence at the City of La Quinta are sufficient to ensure, in all material respects, both the safety of the City's assets and the accuracy of the financial record keeping system. The City began implementation of new integrated financial accounting software, to improve reporting capabilities and enhance internal controls in all areas of financial records. Budgetary Controls - The City Manager submits a preliminary budget to the City Council before each fiscal year. A public meeting is then held prior to July 1 to receive public comment. A budget is required to be adopted before the beginning of the fiscal year. Amendments to the budget or budget transfers between funds require Council approval. Budget transfers within funds require City Manager approval. The City also maintains an encumbrance system as one budget technique. All fiscal year end appropriations and encumbrances lapse at year end unless specifically approved by the Council for inclusion in the following year's appropriations. Each Department receives a monthly budget -to -actual expenditure report. In addition, each department can access on-line budgetary data from the financial information system available throughout the City-wide computer network. The City Council is also given an Executive level Summary of Revenues and Expenditures on a monthly basis. A 347 Honorable Mayor, City Council, and City Manager Gann Limit - Apuropriations Subject to the Limit - In 1979, Proposition 4, the "Gann" initiative, was passed by the voters of California. The purpose of this law was to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. This limit is increased each year through a formula that takes into consideration changes in the Consumer Price Index and state per -capita income. If a city reaches this limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be defined at that time. The Gann Limit for the City of La Quinta has increased steadily since 1979 and still provides the City with a comfortable operating margin. Risk Management - The California Joint Powers Insurance Authority (CJPIA) was formed in 1997 under a joint exercise of powers agreement between local governments for the purpose of jointly funding programs of insurance under Section 990 of the California Government Code. The Authority is governed by a Board of Directors, which is composed of one director from each member organization which maintains membership in the Liability program. The City of La Quinta joined the CJPIA in order to achieve long-term premium stability. Each member city must remain in the pool for three years. Each year, the self -insured pool undergoes a retrospective deposit computation based on current incurred loss valuations. Appropriate adjustments are then made over a three-year period. The likelihood of the need for excess premiums is remote given the claims history of the cities involved and the length of time necessary to settle large claims. Generally, individual claims in excess of the self -insured amount for workers compensation and general liability fall under the insurance policies purchased by the City. The CJPIA provides for liability insurance coverage with a maximum of $50,000,000 per claim. All reserves are invested and earnings are credited to members in proportion to their equity. At present, the CJPIA has invested reserves in excess of $100,000,000. City Retirement Costs:- The City is a member of the California Public Employers Retirement System (PERS). Employer contribution rates are reviewed and adjusted annually to achieve full funding for retirement benefits by the year 2011. Cash Mana eg ment - The City Council annually adopts an investment policy that is intended to provide the highest investment return with the maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds. At all times there was compliance with the City's investment policy, and safety and liquidity objectives were placed above rates of return considerations in making deposits and investments. Certificate of Award for Outstanding Financial Reportin The California Society of Municipal Finance Officers (CSMFO) and the Government Financial Officers Association (GFOA) both present an annual Certificate of Award for Outstanding Financial Reporting. We believe that our current report conforms to their program requirements and we are submitting this report to their r- organizations for consideration. If received, the Certificates are valid for one year only. The City has received the GFOA and CSMFO awards in prior years and hope to continue to receive these awards. 348 ix Honorable Mayor, City Council, and Citv Manager Acknowledgments This report could not have been accomplished without the dedicated services of the Finance Department staff Recognition is given to Amy Swan -Draper, Accounting Manager for her efforts in preparing the introductory and financial sections, Vianka Orrantia, Secretary for her report preparation skills and Sharon Christensen, Misaela Mendoza, Diane Martin and Pat Parker for their diligence in processing m.nst cf the transactions reported upon in the financial section of this report. Again, we also appreciate the City Manager and City Council for providing the resources necessary to prcparc this report and for their role in preserving the City's frame work 'of internal controls and again wish to express our appreciate for the efforts of the Conrad & Associates, CPA's audit team, for their professionalism in conducting the annual audit for the City of La Quinta. Respectfully submitted, John M. Falconer Finance Director and Treasurer 34a City of La Quinta Directory of Officials June 30, 2003 CITY COUNCIL Don Adolph, Mayor Stanley Sniff, Mayor Pro Tem Terry Henderson, Council Member Lee Osborne, Council Member Ronald Perkins, Council Member ADMINISTRATION Thomas P. Genovese, City Manager Mark Weiss, Assistant City Manager John M. Falconer, Finance Director Tom Hartung, Building & Safety Director Jerry Herman, Community Development Director Kathy Jenson, City Attorney Dodie Horvitz, Community Services Director June Greek, City Clerk Tim Jonasson, Public Works Director/City Engineer 350 �' xi l4 C go 0 C co N VOo Ao c o cY J c � O � � �O c� N C O C O E r a aao c m m c m e W d c ye C c Ea LL c E< E a n o o '" U c a 2— z sa 8 ` fr= O«� » c 0 C r U �0 1- l0 .. w C. 3 o C. __ c c ELcp c b m a a m `° o a OF N d o c Ti . « O— ,� C� y a ;� E m a .; 3 yaym OI� pC�Y�� �Um C m O. �t C C C ��~ C' w�N oN fib- of- cU9•�U i o O� MIND�m C c� C� c a �o E� c cm 9`�� o.o 'o<ba3 p C N m �Q �� �U �,U' m � E 9U <` t sy co CO US U�oU m U U coo— U N U m is cLL i v Cl i1 N —o� .0.o O �m • m . N 5 Q ".. o Cc V c o Z' c w v .< E U. „� cN-dN oav a f' C LL QO s a C m r C C O1 . W A m EaS yo`Wo M c on. Eta o O U C $ aCEILw. W�YCrC C$ N � CJN10 mE�00 C C N C �a3 0 " oo � u o aaa o 31Sg.e Wcg'c�Sf0- CO ~ drtn e�oWWF WWW�A�� u U • c E • ;SScCL C yC (n ` N<�aU N<< C� C �p 0 < C C C 22, , C C xii po O v a u r-- .y N WQ 51 ".7 c .0 4-J .M V O tA L flu o M V V C C N) ._ a) LL C N :� �E o �.c C- I- O 4Q 0 " � A v� � '~ %4 cn N 04 ILE ao r—CONRADAND CERTIFIED PUBLIC ACCOUNTANTS 3 ASSOCIATES 2301 DUPONT DRIVE, SUITE 200 , L.L.P. IRVINEVINECALIFORNIA 92612612 (949) 474-2020 Fax (949) 263-5520 The Honorable Mayor and City Council City of La Quinta La Quinta, California Independent Auditors' Report We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California as of and for the year ended June 30, 2003, which collectively comprise of the City's basic financial statements, as listed in the accompanying table of contents. These financial statements are the responsibility of the management of the City of La Quinta, California. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement '— presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the City of La Quinta, California, as of June 30, 2003, and the respective changes in financial position and cash flows, where applicable, of the City of La Quinta, California and the respective budgetary comparison information for the general fund and major special revenue funds of the City for the year then ended in conformity with accounting principles generally accepted in the United States of America. 00- The information identified in the accompanying table of contents as management's discussion and analysis and required supplementary information is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting -- Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City of La Quinta's basic financial statements. The introductory section combining and individual nonmajor fund financial statements and statistical schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial ..-. statements have been subjected to the auditing procedures applied in the audit of the basic financial statements, and in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. 354 MEMBERS OF AICPA AND CALIFORNIA SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTION The Honorable Mayor and City Council City of La Quinta La Quinta, California In accordance with Government Auditing Standards, we have also issued a report dated August 14, 2003 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. August 14, 2003 r 2 3J5 Management Discussion and Analysis The Management Discussion and Analysis (MDA) is intended to provide the reader of the statements with a concise analysis of the financial results and financial position of the City of La Quinta. The New Reporting Model As mentioned in the prior year MDA, the impact of the new reporting model on the financial statements constitutes the biggest change in the way governmental activities have previously been reported. We have to return to the original "blue book" in the mid 1980's to recall such a major change in the accounting and reporting of governmental activities. Overall, we believe that from a financial reporting standpoint, the preparation of this document continues to be one of the most challenging for the governmental accounting profession. As will be discussed later in detail, most ,_. discussion on the new reporting model has focused on infrastructure reporting. This year a major effort was needed to update the infrastructure reporting for additions and deletions during the year. Two new statements have been presented entitled the Statement of Net Assets and Statement of Activities. The purpose of the Statement of Net Assets is to report on the financial and capital r. resources for all governmental funds in a single statement. The purpose of the Statement of Activities is to report on the activity of the government's operations and is presented in a format that reports the net (expense)/revenue of its various functions. In addition, the Governmental Funds Balance Sheet and Statement of Revenues, Expenditures and Changes in Fund Balances have been classified into major and non -major funds. These major and non -major funds are determined based upon criteria set forth by the GASB. The GASB believed that this major and non -major classification allows the reader to review the significant funds in one report rather than have the reader determine what is a major fund and what is non -major. Executive Summa -- As was the case last year, the overall financial results of the City of La Quinta for FY 2002/03 were very good and our financial condition is the strongest since incorporation. Our financial results were stronger than the prior year despite lower interest income and higher costs and the City was generally able to see increases in its reserves. Offsetting our lower interest income and higher costs were increases in transient occupancy and sales tax collections, and a slight increase in permits and fees. In addition, with our higher population, we were able to collect more in State subventions; however, as mentioned earlier, the City incurred higher costs for servicing the larger population. r' As a fast growing municipality, the City of La Quinta has been able to add to its general reserves. The future challenge will be to ensure that these reserves and the on -going taxes and fees will meet the demands for public services that a community at build -out will require. 356 Background In this MDA section, the Finance Director departs from the past, which required a "just present the reader with the facts" approach and enters into the future with a requirement to "tell it like it is The analysis also is required to convey the financial results with an element of subjectivity. This subjectivity is based upon the Finance Director's knowledge of the City's "business cycle" and the possible economic factors that may impact the City. The Government Accounting Standards Board is the rule making body that promulgates or sets the accounting rules. This rule making body is slowly but surely moving toward a standard of accounting based upon the full accrual basis of accounting, which is required for for -profit companies. To accomplish this move toward a full accrual basis of accounting, many of the government accounting software providers are incorporating features that will generate two separate sets of statements. One set is produced on the modified accrual basis of accounting and the other on the full accrual basis of accounting. The intent of this software is to capture the data throughout the year necessary to push a button at the end of the year and print out a statement based upon the modified accrual basis of accounting and another statement based upon the full accrual basis of accounting. The City accounting system is based upon the modified basis of accounting throughout the year. Once a year, at year-end, the City prepares memo entries to convert the modified basis of accounting throughout the year to the full accrual basis of accounting. This conversion is prepared on a spreadsheet program and is given to our outside auditors. No formal entries are entered into the accounting system to convert to the accrual basis of accounting. Management believes this less formal conversion process is simpler, more flexible and less costly for the City of La Quinta. You may be asking yourself how significant is the change in the two reporting methods? The following table summarizes the differences for FY 02/03: Description Modified Accrual Accrual Change Assets 152,533,216 488,643,410 336111 M 194 Liabilities 46,875,421 174,497,075 127,621,654 Revenues 70,554,718 47,468,715 (23,086,003) Expenditures 70,192,981 45,980,015 (24,212,966) Fund Balance/Net Assets 105,657,795 314,146,335 20811488,540 Revenues over (under) expenditures 361,737 1,488,700 1,126,963 It is apparent that the change in accounting methods dramatically changes the way the reader of the financial statements interprets the financial condition and operations of the City. Management will attempt to present the reader with an analysis that is simpler to understand and draws distinctions between the two accounting methods where possible. The GASB requires that governmental agencies provide two years worth of financial information so that the reader will be able to draw comparisons on the results of operations and the financial position from year to year. 4 357 The following chart lists a condensed Statement of Net Assets for the fiscal year ending June 30, 2003 and 2002. Total net assets increased $1.5 million from the previous year. CITY OF LA QUINTA Statement of Net Assets Governmental Governmental Governmental Activities Activities Activities 2003 2002 Changes .— Current and other assets 129,398,242 123,522,074 5,876,168 Capital assets 359,245,168 361,734,987 (2,489,819) Total assets 488,643,410 485,257,061 3,386,349 Current and other liabilities 10,588,398 5,917,187 4,671,211 Long term liabilities 163,908,677 166,682,239 (2,773,562) " Total liabilities 1745497,075 172,599,426 1,897,649 Net assets Investment in capital assets, net of related debt 225,818,022 234,923,191 (9,105,169) Restricted 40,038,313 34,708,445 5,329,868 Unrestricted 48,290,000 43,025,999 5,264,001 Total net assets 314,1461,335 312,657,635 1,488,700 Employees One major asset of the City of La Quinta is its employees. While not quantified on the books, the — City has 76 authorized full time equivalent positions to provide the services required by the community. Cash and Investments The City of La Quinta has cash and investments on hand to meet both immediate and long-term needs. The City Finance Director serves as the Treasurer and is appointed by the City Manager. The City has a seven member Investment Advisory Board. It is appointed by the City Council and meets monthly to review the Treasurer's Report and provide valuable assistance to the Treasurer on current trends and topics in this area, as well as annually reviewing the Investment Policy. The City has a conservative investment policy, which is more restrictive than the policy limitations set forth in 53601 of the Government Code of the State of California. The Treasurer is required to prepare a monthly Treasurer's Report that certifies that he/she believes that the City has, to the best of its ability, the cash to meet its obligations for the next six months. During FY 02/03, the City has met this six-month liquidity requirement. In addition, the City has a two-year (730-day) limitation on the maximum maturity of our investments and has a buy/hold investment strategy, which does not promote actively selling securities before their maturity, except for liquidity purposes. During FY 02/03, the City did not sell an investment before maturity. Therefore, the financial statements do not report any gains or losses on investments. The following table lists the earnings rates and average maturity of the portfolio: 5 3,58 Summary of FY 02/03 Interest Rates/Earnings Month 6 Month Benchmark (%) Average Maturity Days Pool Interest Rate (%) Fiscal Agent Interest Rate (%) Total Rate All Earnings (%) July 2002 1.73% 172 2.46% 1.00% 2.05% August 1.64% 123 2.45% 1.27% 2.07% September 1.62% 139 2.46% 1.26% 2.10% October 1.55% 121 2.41 % 1.00% 2.08% November 1.29% 109 2.32% 1.00% 2.02% December 1.27% 163 2.23% 1.00% 1.80% January 2003 1.16% 137 2.11% 0.80% 1.62% February 1.20% 131 1.99% 0.59% 1.74% March 1.18% 117 2.01% 0.75% 1.78% April 1.17% 92 1.98% 0.72% 1.76% May 1.10% 74 1.86% 0.73% 1.54% June 2003 0.86% 123 1.73% 0.49% 1.40% Average FY 02/03 1.29% 125 2.10% 0.75% 1.73% Average FY 01 /02 2.29% 60 3.21 % 1.93 % 2.71 % Ending Cash balances Interest Earnings June 2003 June 2002 $113,060,020 $106,751,100 $21086,793 $4,35431718 During FY 02/03, interest rates dropped throughout the year across the yield curve. The Treasurer exceeded the benchmark 6 month Treasury Bill rate in 12 of the 12 twelve months and overall for the year by an average of 43 basis points. Interest earned on all funds totaled $1.4 million for FY 02/03 versus $1.9 million for FY 01 /02 and the total portfolio at June 30, 2003 was $ 113.0 million versus $106.8 million for the previous year. Receivables/Advances to Other Funds The City of La Quinta does not have large receivable balances. We do not have any enterprise activities such as a water or sewer department, which typically generate receivable balances. One of the interesting impacts of GASB 34 is the accounting for advances to and from other funds which will be discussed in greater depth under the Advances from other funds section of the MDA. The City has advanced funds to the City Redevelopment Agency to promote economic activities within its boundary areas. The advances have no specified due date and accrue interest between 7 and 10% per year. The intent is to repay these advances with interest before the expiration of the Redevelopment Project Area Plan in approximately thirty years. In addition, an outstanding advance from the Redevelopment Project Agency to the Park and Recreation Development Impact Fee Fund has been made to accelerate Park development. During the fiscal year, the 1994 Educational Relief Augmentation Fund (ERAF) advance from the Low and Moderate Housing Project Area 2 to the Project Area 2 Debt Service Fund was repaid. The total outstanding balances between the General Fund and the Redevelopment Agency as of June 30, 2003 and 2002 are $21,081,322 and $13,810,753, respectively. The major increase included a $6 million advance to fund construction of a Library, street improvements on Ave La Fonda and street improvements along Eisenhower Drive. The total outstanding balances between the 6 3�� Redevelopment Agency and the Capital Fund — Park & Recreation as of June 30, 2003 and 2002 are $4,921,720 and $1,249,728, respectively. The major increase included advances to fund construction of the La Quinta Park and the Civic Center Campus. Under GASB 34 these advances to and from other funds have been eliminated from the Statement of Net Assets. Capital Assets The most debated topic of the new reporting model is the recording of fixed assets including the City infrastructure assets and accumulated depreciation. In some respects the years following the first year of implementing GASB 34 were harder than the first year. In the first year the City relied on a professional study to value the infrastructure. During FY 02/03, the City continued to track the addition and deletion of fixed assets. These additions and deletions took the form of developer contributions, and completed Capital Improvement Projects. The primary purpose of including infrastructure assets in the financial statements is to report the total amount of improvements and the amount that these assets have been depreciated. At year-end, General Fixed Assets were 3 3 % depreciated at year end compared to 31 % in the previous year, Internal Service assets were 61% depreciated compared to 57% last year and infrastructure improvements were 64% depreciated compared to 61 % in the prior year. The higher depreciation percentage indicates that the assets are older and will require accelerated future expenditures in the future to replace aging assets. In each case cited above, the depreciation percentage increased which indicates that the City infrastructure assets are aging faster than they are being replaced. The City has an two internal service funds — equipment replacement and information technology. The Equipment Replacement Fund is for the replacement of equipment and major capital items such as the roofs and air conditioners in the City Hall and Senior Center. The Information Technology fund is for the replacement of computers and related equipment and to charge departments for their fair share of computer related services. In addition to the general fixed assets, such as buildings, parks, computers and internal service assets, the City has included its infrastructure assets in the Statement of Net Assets. Infrastructure assets included in the Statement of Net Assets were City maintained streets, street medians, curb and gutter, traffic signals, sidewalks, bridges, artwork, sound walls, bike paths, storm drains and retention basins. Infrastructure assets not included in the Statement of Net Assets were the construction costs of State Highway 111, private streets — generally behind gates, and public water, sewer, electricity, gas and cable utilities maintained by others. Infrastructure assets, except for land, have been depreciated to reflect a net infrastructure amount. In addition to the fixed assets and infrastructure assets, capital assets also include construction in progress. Under the modified accrual basis of accounting, the costs of these construction projects have previously been expenditures and not reported in the Statement of Net Assets. Under the new reporting model, these costs have been reported in the Statement of Assets. Projects still in progress at year-end included the Phase 1 Jefferson Street project, Assessment District 2000-1 improvements including the Village, the Civic Center Project and the La Quinta Park. The following chart details the fixed assets, infrastructure assets, and construction in progress as of the end of the fiscal year: 360 CITY OF LA QUINTA Fixed Assets and Construction in Progress 2003 Accumulated Depreciated Type Life Total Depreciation Remaining Percent years Fixed Assets Land N/A $56,467,549 N/A $56,467,549 General Fixed Assets 5-30 17,015,511 5,669,405 11,346,106 33.32% Internal Service Fixed Assets 3-15 2,355,382 1,426,172 929,210 60.55% 75,838,442 75095,577 68,742,865 Total Fixed Assets Infrastructure Assets Right of Way (ROW) N/A 230,148,147 N/A 230,148,147 Art in Public Places N/A 1,472,958 N/A 1,472,958 231,621,105 N/A 231,621,105 Subtotal Street Pavement 20-25 455582,821 38,398,502 7,184,319 Curbs/Gutters 50 7,316,410 2,683,405 4,633,005 Sidewalks 20 5,439,145 4,552,652 886,493 Median 50 5,318,736 1,556,083 3,762,653 Parking Medians 50 21,301 8,946 12,355 Bridges 35 9,933,145 2,075,917 7,857,228 Traffic Signals 20 4,083,647 1,427,334 2,656,313 Bike Paths 20 642,304 264,029 378,275 Sound Wall 20 74,200 11,130 63,070 Retention Basin 10 9575019 831,229 125,790 Storm Drains 50 2,028,035 310,580 1,717,455 Subtotal 81,396,763 52,119,807 29,276,956 64.03% Total Infrastructure Assets $313,017,868 $52,119,807 $260,898,061 Construction in Progress 29,604,242 Total Capital Assets, net $359,245,168 Liabilities The City of La Quinta has incurred both short and long term debt. Most readers are familiar with accounts payable, accrued salary, payroll taxes and developer deposits, while others may be familiar with advances from other funds and bonds payable. The City of La Quinta is current in meeting its short and long-term commitments and there is no known violation of any bond indenture covenant. In addition, all bonds have been insured and carry a "AAA" rating by a major rating agency. During the fiscal year, the City, Redevelopment Agency and the Financing Authority did not issue any new debt. This was not the case in the previous year when Redevelopment Agency (RDA) Project Area 1 issued $88 million of "AAA" insured Tax Allocation Bonds. At the RDA's request, they asked Standard and Poors to rate Project Area 1 on a stand-alone basis, which is without bond insurance, and are pleased that we have maintained our "A" rating. Similar stand-alone ratings for the City of La Quinta, RDA Project Area 2 and the Financing Authority are not available. r)r)_t Advances From Other Fund The General Fund has advanced funds to both the Redevelopment Project Area 1 and 2 Debt Service Funds. The City created the La Quinta Redevelopment Agency (RDA) and its two project areas in accordance with State law to promote economic activities, remove blight and provide low and moderate housing to its residents using property taxes generated in each of the Project Areas. The Redevelopment Areas were created to keep property tax revenues generated in its boundaries for projects in the project areas and to be able to accelerate projects by issuing bonds and incurring other debt. Examples of the projects funded to date include flood control projects at the top of the Cove, and resurfacing of street, curb, and gutter in the Cove and Westward Ho areas. These types of projects could not have been accomplished without the use of advances and bonds. As of June 30, 2003, the City of La Quinta has advanced the RDA Project Debt Service Area 1 $11.503,322 and Debt Service Project Area 2 $9,578,000. The advances carry an interest rate of between 7-10% with no specified repayment date. Since the RDA Board is comprised of the City Council, GASB requires that the activities of the RDA be included with the activities of the City. In the past these advances were recorded in the General Long Term Debt Group of Accounts. Under the new reporting model these advances have been recorded as liabilities in the individual fund statements. As a result of this accounting change, the Debt Service Area 2 fund has a negative fund balance of $ (6,182,506) as of June 30, 2003 compared to a fund deficit as of June 30, 2002 of $ (5,622,884). While it is preferable to have funds with positive balances, it should be noted that this negative balance was a result of the City advances. This advance has no specified re -payment date and it is not the intent of Management to request repayment of the advance in the near future. Rather, Management will seek future repayments from the debt service funds when fund balances are available, which would be sometime before the project areas expire — in approximately 30 years. The La Quinta Redevelopment Agency has advanced funds to the Capital Project — Park and Recreation Fund to construct the Civic Center Campus and the La Quinta Park. The advances were made to accelerate the construction of these facilities which would have not been constructed to meet the growing needs of the community. The advances carry an interest rate that fluctuates with the average earnings of the investment pool and were $4,921,720 for FY 02/03 and $1.249,728 for FY 01 /02. This advance has no specified re -payment date. Under GASB 34 these advances to and from other funds have been eliminated from the Statement of Net Assets. Loniz Term Liabilities Long term liabilities consist of notes, bonds and pass -through agreements that have been separated into the amount due in the next year and the amount due beyond. In order to accelerate capital or housing projects, the City and RDA have issued bonds. These bonds have also been insured to take advantage of lower debt service costs and provide the investor with an added comfort level. In addition, as with a home mortgage, we have refunded, several of our bond issues to take advantage of lower interest rates, which in turn has resulted in lower debt service costs. As previously discussed the RDA issued $88 million in bonds during FY 2002, however, no bonds were issued in FY 02/03. F; , 9 36 The Statement of Net Assets has a long-term liability amount due within one year of $4,021,110 and an amount due in more than one year of $159,887,567 for FY 02/03, as compared to $3,312,895 due within one year and $163,369,344 from FY O1/02. NET ASSETS AND INTERNAL SERVICE FUNDS The objective of the Statement of Net Assets is to provide a consolidated summary of the City's assets, liabilities and net assets that reflects the City's fiscal worth and liquidity as a whole. Over time the increases or decreases in total net assets will reflect the health of the City. In order to report the unrestricted net assets of the City, the City must subtract from its assets related liabilities, net investments in capital assets and restricted net assets. Under the new reporting model, the total unrestricted net assets of the City of La Quinta, RDA and Financing Authority is $48,290,000 as reported in the Statement of Net Assets. This is an increase of $5,264,001 from last year. As in the past, Management has elected, as detailed in the basic financial statements, to further restrict and designate general fund balances that have not been reflected in the new Statement of Net Assets. Management believes that these restrictions and designations reflect the Council's desire to set aside funds to meet the requirements of a growing City and to be available for future projects. The total equity and other credits of the City is $314,146,335 of which $225,474,945 consists of capital assets, net of the related debt that was used in acquisition. $40,381,390 consists of restrictions placed upon special revenue, capital projects, and debt service funds leaving total unrestricted net assets of $48,290,000. The City has two internal service funds — Equipment Replacement and Information Technology Funds that primarily receive its revenues from charges for services from other City departments. Under the new reporting model, the assets and liabilities of these internal service funds have been included in the Statement of Net Assets. ACTIVITIES The objective of the Statement of Activities is to report the full cost of providing government services for that year. The format also permits the reader to ascertain the extent to which each function is either self-financing or draws from the general funds of the government. The following chart lists a condensed version of the Changes in Net Assets for the fiscal years ending June 30, 2003 and 2002. 10 r J CITY OF LA QUINTA Changes in Net Assets 2003 2002 Change Revenues Program revenues Charges for services $ 5,627,924 4,850,755 777,169 -- Operating grants and 1,797,031 1,699,255 97,776 contributions Capital grants 5,160,405 11,662,424 (6,502,019) General revenues Taxes 32,764,817 28,544,634 4,220,183 Investment income 1,353,868 1,867,744 (513,876) Motor Vehicle in lieu 1,768,091 1,473,217 2941874 Gain (loss) on sale of capital assets - (21,397) Other 513,876 692,691 (178,815) r- Total revenues 482986,012 50,769,323 (1,804,708) E=nses General government 3,203,462 3,241,576 (38,114) Public safety 8,547,005 7,522,532 1,024,473 Community services 1,321,825 1,411,943 (90,118) Planning and development 19,083,860 7,110,125 11,973,735 --- Public works 6,785,759 6,434,239 351,520 Interest 8,555,401 6,653,406 1,901,995 Total expenses 47,497,312 32,373,821 15,123,491 Excess (deficiency) $ 11488,700 18,395,502 (16,928,199) Net assets - 6/30/2001 294,262,133 Net assets - 6/30/2002 312,657,635 312,657,635 Net assets - 6/30/2003 $ 314,146,335 The following graph depicts the revenue by source for governmental activities for FY 02/03 which totaled $48,986,012. 11 364 Revenues by Source - Governmental Activities 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 ep el 5 aka°Q c� JQ� GHQ �a+ fa�� O OQ 14' AP The Statement of Activities starts with functional expenses, subtracts out functional revenues to arrive at a net number for each function, and then subtracts out all general revenues to arrive at the net change in net assets for the reporting period. The following graph depicts the expenses and program revenues for governmental activities for FY 02/03: Expenses and Program Revenues -Governmental Activities OF, 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 �o o' 10%to k! ` o, ►�, ►�. cc O C CO) p CAD U C X M CD > 3 CD n �7p > 3 <. 3 O '. 3 ca o y (D CDCD �. a cn ■ Expenditures ■ Program re\oenues The functional revenue for FY 02/03 was $48,986,012 versus $50,769,323 for FY 01/02. The decrease can be attributed to a reduction in capital grants from the prior year related to construction projects and lower investment income. The functional expenses for FY 02/03 were n 12 •�J �. $47,497,312 versus $32,373,821 for FY 01/02. The increase can be attributed to greater debt service, public safety expenses and planning and development costs. The debt service increases are a result of the FY 01/02 new bond issues, which result in higher debt service payments. The public safety increases are a result of higher police service levels/costs and recording fire service costs as an expense in accordance with a new contract with the County of Riverside. The planning and development costs increases are a result of the Redevelopment Agency efforts to create low and moderate housing within the community and consist of expenditures for the Miraflores Housing and Senior Apartment Projects. The net excess decreased $16,928,199 from FY 01/02 as a result of lower revenues and greater expenses from the prior year. As mentioned earlier, this net increase of $1,488,700 reported in the Statement of Activities compares to a net increase of $361,737 under the modified accrual basis of accounting. The primary reasons for the differences between the two amounts are: 1) the net reduction in the capitalization of $2.4 million in infrastructure improvements, 2) the reclassification of $2.3 million of long-term principal debt, and 3) the revenue recognition of $1.3 million in deferred revenue. REVENUES General Fund Revenues With the economic slow down that occurred during FY 01/02 continuing during FY 02/03, the City was concerned about the impacts it would have on our tourist industry and sales tax receipts. Transient Occupancy Taxes have returned to the FY 00/01 levels and were just over $4 million and Sales taxes increased from $3.9 million in FY 01/02 to $4.35 million in FY 02/03. The City has been seen by homebuilders and by homebuyers as a suitable place to build and live. Homebuilders have seen La Quinta as a place to build homes because of the availability of land and labor which has resulted in greater than budgeted development fees and charges for services. Homebuyers have seen La Quinta as a place to buy because of lower interest rates and good home values which has resulted in greater property taxes, sales taxes and motor vehicle registration taxes. As a result of the increased population, and because of available land along the Highway 111 corridor, the City is experiencing retail growth that has added sales taxes to the City. It should be noted that the area north of Highway 111 has been fully developed with new home development generally occurring in the central and recently annexed southern portions of the City. The City is home to a world class destination resort which continues to generate transient occupancy taxes. Actual FY 02/03 revenues were generally higher than normal which is '-' explained by the $4.0 million favorable variance with the budget and $1.9 million higher than last year's actual. Compared to last year, taxes increased by $1.1 million, licenses and permits were relatively flat, charges for services increased Y2 million based upon the strong building demand,intergovernmental increased $700,000 based upon population based State subventions — Motor Vehicle In -lieu fee, investment income decreased $136,000 based upon lower interest rates, and miscellaneous income decreased $440,000 based upon a receipt in FY 01/02 of a one time health care dividend from a insurance provider. With this as background, the following chart and graph reflects the major revenue categories of the General Fund for the last two years: oat sss 13 Revenues: Original Budget Final Budget 2003 Actual Favorable/ (Unfavorable) 2002 Actual Actual Change Taxes $ 9,498,070 9,498,070 11,572,985 2,074,915 10,443,436 1,129,549 Licenses and permits 840,600 840,600 1,982,127 1,141,527 1,857,691 124,436 Charges for services 1,256,700 1,273,450 2,302,759 1,029,309 1,757,744 545,015 Intergovernmental 4,155,800 5,104,555 4,394,046 (710,509) 3,683,490 710,556 Investment income 1,360,600 1,465,600 1,894,303 428,703 2,030,346 (136,043) Miscellaneous 5,000 5,250 87,236 81,986 529,190 441,954) $ 17,116,770 18,187,525 22,233 456 4,045,931 20,301,897 1,931,559 Total revenues Other Revenues The Statement of Activities lists FY 02/03 tax increment funds collected of $21,191,832 versus $18,899,329 in FY 01/02. As previously discussed, these funds are used for repayment of RDA debt and low and moderate housing. This year the two RDA Project Areas (1 and 2) property tax valuations have increased an average of 23% based upon new growth and higher County Tax Assessor's assessments on existing properties. In addition, far fewer assessment appeals at the County Assessor's office are outstanding. EXPENSES The Statement of Activities lists $33,512,175 in expenses for FY 01/02 as compared to $271841349 for the prior year. Of this amount the three largest categories are $7.1 million (6.1 million in FY 00/01) in Planning and Development which includes the RDA, $7.8 million (5.8 million in FY 00/01) in interest debt service costs for outstanding debt, and $7.5 million (5.8 million in FY 00/01) in Public Safety, which includes the costs of the County of Riverside Sheriff's and Fire contracts. The City contracts with the California Department of Forestry through the County of Riverside for fire services and with a private vendor for library services. Through an agreement with the County of Riverside, $836,310 in library services ($826,510 in FY 00/01) was withheld from our property tax increment payments and not remitted to the City. The Statement of Activities includes fire protection service costs this year of $1,565,220 (offset by a like amount of intergovernmental revenue from tax increment payments) which has not been the case in prior years. The City has entered into an agreement with the County of Riverside to annually set forth the level of service for fire services. Any service level over the amount of tax increment generated from the RDA would require additional payments to the County. General Fund Expenses The following table lists the $15,320,428 in general fund expenditures included in the Statement of Activities. Expenditures Original Budget Final Budget 2003 Actual Favorable/ Unfavorable 2002 Actual Actual Change General government $ 3,886,174 3,858,936 3,140,576 718,360 2,954,060 186,516 Public safety 8,166,379 8,489,691 8,202,408 287,283 7,609,121 593,287 Community services 1,109,518 1,217,949 991,558 226,391 1,014,474 (22,916) Planning and development 822,612 995,363 674,450 320,913 726,589 (52,139) Public works 2,409,8231 3,426,7941 2,311,4361 1,115,3581 1,536,0331 775,403 $ 16,394,506 1 17,988,7331 15,320,428 1 2,668,3051 13,840,277 1 1,480,151 Total expenditures The major increases in the original and final budget for public safety consisted of increases in the plan check services for the Building Division to deal with the increased building activity in the City of La Quinta. The major increase between the original and final budget in public works budgets consisted of increases in plan check contracts to service new developments and additional slurry seal projects for road repair. Major increases in actual costs for FY 02/03 can be attributed to added police positions and salaries, additional building inspection contract services, additional building plan check contract services, and additional engineering plan check contract services. Major and Non -Major Funds The City has identified six major funds for FY 02/03 — General Fund, Low & Moderate Income Housing Project Area 2 Fund, Debt Service RDA No.l Fund, Debt Service RDA No.2 Fund, Capital Projects Fund, and Capital Fund — Parks and Recreation. GASB has set forth criteria for identifying major funds based upon the size of their balance statements or financial activity during the year. Major funds can change from year to year except for the General Fund, which is always considered a major fund. In addition, management is given the latitude to identify any additional major funds, even though the funds may not meet the GASB criteria. For this year, the City of La Quinta has not identified a non -major fund to classify as a major fund. �'- The purpose of this major and non -major classification is to highlight for the reader those funds that have a material impact on the City financial statement which may warrant closer review by the reader. r- Conclusion As was mentioned in the Executive Summary, Management is pleased to report that the City of La Quinta was able to add to its reserves for FY 02/03. We hope you find this financial report, based upon the third year of implementing GASB 34 reporting model, helpful in your evaluation of the financial position and the operations of the City of La Quinta. If you have any questions about this report, please feel free to give me a call, John Falconer, CPA at 760-777-7150. 368 15 BASIC FINANCIAL STATEMENTS 369 17 CITY OF LA QUINTA Statement of Net Assets June 30, 2003 Governmental Activities 2003 2002 Assets: Cash and investments (note 2) $ 81,299,937 65,308,092 Accounts receivable 264,272 581,783 Taxes receivable 263,555 235,029 Prepaid items 17,515 228,233 Interest receivable 173,789 226,787 Notes receivable (note 4) 12,613,565 12,509,966 Due from other governments 4,560,265 4,834,420 Deposits 186,073 149,518 Restricted assets: Cash and investments with fiscal agent (note 2) 30,019,271 39,448,246 Capital assets (note 5): Land 56,467,549 56,467,549 Right of way 230,148,147 230,148,147 Construction in progress 29,604,242 29,880,113 Other capital assets, net 43,025,230 45,239,178 Total assets 488,643,410 485,257,061 Liabilities: Accounts payable 5,363,158 2,039,312 Accrued salaries and benefits 270,617 240,398 Interest payable 2,767,256 2,322,557 Deposits payable 1,768,499 1,314,920 Due to other governments 418,868 - Noncurrent liabilities (notes 6 to 13): Due within one year 4,021,110 3,312,895 Due in more than one year 159,887,567 163,369,344 Total liabilities 174,497,075 172,599,426 Net assets: Invested in capital assets, net of related debt 225,818,022 234,923,191 Restricted for: Public safety 40,210 332,574 Community services 573,981 648,850 Planning and development 18,540,558 19,835,504 Public works 20,883,564 13,891,517 Unrestricted 48,290,000 43,025,999 Total net assets $ 314 146 335 312 657 635 See accompanying notes to the basic financial statements. f' 18 r CITY OF LA QUINTA Statement of Activities r-- : Year ended June 30, 2003 .-- Program Revenues Operating Capital Net Govenunental Charges for Contributions Contributions Activities r-- Expenses Services and Grants and Grants 2003 2002 Governmental activities: r- General government $ 3,203,462 298,749 - - (2,904,713) (2,987,685) Public safety 8,547,005 2,917,866 240,084 - (5,389,055) (4,827,037) r Community services 1,321,825 205,806 539,742 342,448 (233,829) (541,758) Planning and development 19,083,860 611,278 225,851 - (18,246,731) (6,233,494) Public works 6,785,759 12594,225 791,354 4,817,957 4172777 7,081,993 Interest expense 8,555,401 - - - (8,555,401) (6,653,406) Total governmental activities $47.1497,312 5,627,924 13,7975,031 5,160,405 (34,911,952) (14,161,387) General revenues: Taxes: Property taxes 17800,616 1)450,196 Tax increment 21,191,832 18,899,329 Sales taxes 4,345,381 3,093,588 Transient occupancy taxes 4,036,290 3,967,003 Franchise taxes 690,544 6543696 Other taxes 700,154 479,822 .— Investment income 1,353,868 1,867,744 Motor vehicle in lieu 1,768.1091 1,473,217 Gain (loss) on sale of capital assets - (21,397) -- Miscellaneous revenues 513.1876 692,691 Total general revenues 363400,652 32,556,889 Change in net assets 1,488,700 18,395,502 Net assets at beginning of year 3123657,635 294,262,133 Net assets at end of year $314.11462335 312,657,635 r- See accompanying notes to the basic financial statements. .— 19 371 CITY OF LA QUINTA Governmental Funds - Balance Sheet June 30, 2003 Special Revenue Debt Service Funds Low/Moderate Income Redevelopment Redevelopment Housing - Agency - Agency - General PA No. 2 PA No. 1 PA No. 2 Assets Cash and investments $ 29,564,818 5,953,126 13,817,453 5,185,371 Cash with fiscal agent - - 2,098 164 Accounts receivable 99,925 - - - Taxes receivable 263,555 - - - Prepaid items 17,515 - - - Interest receivable 173,789 - - - Notes receivable - 9,500,000 - - Due from other funds (note 19) 32,218 - - - Due from other governments 3,604,543 48,126 248,927 192,504 Advances to other fiends (note 19) 21, 081,3 22 - - - Deposits 1,073 - - - Total assets $ 54,838,758 15,501,252 14,068,478 5,378,039 Liabilities and Fund Balances Liabilities: Accounts payable $ 2,362,214 18,342 292,097 1,982,545 Accrued salaries and benefits 270,617 - - - Deferred revenue 2,496,081 9,500,000 - - Deposits payable 1,604,477 - - - Due to other governments 397,174 - - - Due to other funds (note 19) 23,512 - - - Advances from other funds (note 19) - - 11,503,322 9,578,000 Total liabilities 7,154,075 9,518,342 11,795,419 11,560,545 Fund Balances: Fund balances (deficits) (note 22): Reserved for: Debt service - - 2,273,059 - Bond projects - - - - Prepaid items 17,515 - - - Deposits 1,073 - - - Advances to other fiords 21,081,322 - - - Notes receivable - - - - Unreserved, reported in: General fiord 26,584,773 - - - Special revenue fiends - 5,982,910 - - Debt service fiends - - - (61,182,506) Capital projects fiords - - - - Total fund balances 47,684,683 5,982,910 2,273,059 (6,182,506) Total liabilities and fund balances $ 54,838,758 15,501,252 14,068,478 5,378,039 See accompanying notes to the basic financial statements. 1 20 Capital Projects Redevelopment Park and Capital Agency - Recreation Fund Improvement PA No. 1 Other Governmental Totals 2003 2002 726,139 278,705 7,285,910 15,539,457 78,350,979 62,301,395 - - 30,016,934 75 30,019,271 39,448,246 - 10,000 - 139,347 249,272 581,783 _ _ - - 263,555 235,029 17,515 228,233 - 173,789 226,787 _ - - 3,113,565 12,613,565 13,215,806 - 63,672 - - 95,890 5,207,097 - 349,042 - 117,123 4,560,265 4,834,420 _ - 3,811,874 1,109,846 26,003,042 13,810,753 _ _ - 185,000 186,073 149,518 726,139 701,419 41,114,718 20,204,413 152,533,216 140,239,067 - 584,541 24,185 62,521 5,326,445 1,998,744 _ _ - - 270,617 240,398 _ - - 995,979 12,992,060 12,371,097 - 116,878 - 47,144 1,768,499 1,314,920. _ - - 21,694 418,868 - 18,078 - - 54,300 95,890 5,207,097 4,921,720 - - - 26,003,042 13,810,753 4,939,798 701,419 24,185 1,181,638 46,875,421 34,942,009 _ _ - 529 2,273,588 4,996,086 _ - 30,016,934 - 30,016,934 37,087,727 - - 17,515 226,485 _ - - 185,000 186,073 149,518 _ - 3,811,874 - 24,893,196 13,810,753 - 2,117,586 2,117,586 2,136,111 - 26,584,773 27,981,710 3,399,521 9,382,431 12,107,305 _ - (6,182,506) (5,622,884) (4,213,659) - 7,261,725 13,320,139 16,368,205 12,423,247 4,213,659 - 41,090,533 19,022,775 105,657,795 105,296,058 726,139 701,419 41,114,718 20,204,413 152,533,216 140,239,067 21 373 CITY OF LA QUINTA Govenunental Funds Reconcilation of the Balance Sheet of Governunental Funds to the Statement of Net Assets June 30, 2003 Fund balances of governmental fumds Amounts reported for governinental activities in the statement of net assets are different because: Capital assets, net of depreciation, have not been included as financial resouces in govenmental ftmd activity. Infrastructure Other capital assets Accumulated depreciation Long term debt and compensated absences from the General Long Tenn Debt Account Group that have not been included in the governmental fund activity: Bonds payable Compensated absences Other long term liabilities Accrued interest payable for the current portion of interest due on bonds payable has not been reported in the governmental fields. Revenues that are measurable but not available. Amounts are recorded as deferred revenue udder the modified accrual basis of accounting. $ 105,657,795 342,622,109 73,483,061 (57,789,212) (152,768,164) (462,260) (10,678,253) (2,767,256) 12,992,060 Internal service funds are used by mangement to charge the costs of certain activities, such as equipment management, to individual funds. The assets and liabilities of the internal service funds must be added to the statement of net assets 3,856,455 Net assets of govenmental activities $ 314,146,335 See accompanying notes to the basic financial statements. ♦1 j AL 22 CITY OF LA QUINTA Governmental Fund Types - Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2003 Special Revenue Low/Moderate Income Housing - General PA No. 2 Revenues Debt Service Funds Redevelopment Redevelopment Agency - Agency - PA No. 1 PA No. 2 Taxes $ 11,572,985 2,479,241 21,086,099 9,916,962 Licenses and permits 1,982,127 - - - Charges for services 2,302,759 - - - Developer fees - - - - Intergovernmental 4,394,046 - - - Investment income 1,894,303 129,263 204,789 67,844 Special assessments - - - - Rental income - - - - Miscellaneous 87,236 - - - Total revenues 22,233,456 2,608,504 21,290,888 9,984,806 Expenditures: Current: General government 3,140,576 - - - Public safety 8,202,408 - - - Community services 991,558 - - - Planning and development 674,450 765,795 316,567 149,787 Public works 2,311,436 - - - Capital projects - - - - Debt service: Principal - - 2,2647940 272,978 Interest - - 7,491,294 1,467,846 Payments under pass -through obligations - - 9,669,282 7,892,712 Total expenditures 15,320,428 765,795 19,742,083 9,783,323 Excess (deficiency) of revenues over (under) expenditures 6,913,028 1,842,709 1,548,805 201,483 Other financing sources (uses): Proceeds of tax allocation bonds - - - - Sale of capital assets - - - - Transfers in (note 21) 162,398 19,861 1,738,783 338,895 Transfers out (note 21) (270,346) (585,753) (6,000,000) (1,100,000) Total other financing sources (uses) (107,948) (565,892) (4,261,217) (761,105) Net change in fund balances 6,805,080 1,276,817 (2,712,412) (559,622) Fund balances (deficit) at beginning of year 40,879,603 4,706,093 4,985,471 (5,622,884) Fund balances (deficit) at end of year $ 47,6845,683 5,982,910 2,273,059 (6,182,506) See accompanying notes to the basic financial statements. 3 24 i Capital Projects Redevelopment Other Parks and Capital Agency - Governmental Totals -- Recreation Fund Improvement PA No. 1 Funds 2003 2002 k _ - - 51,271,524 502326,811 43,011,931 f - - 1,982,127 1.7857>691 _ _ _ - 2,302,759 1,757,744 424.1762 - - 251596,483 3,021,245 2,298,647 �-- - 1,741,474 - 1,059,001 7,194,521 91,583,451 28,503 - 652,611 3911396 3,368,709 4,135,009 _ _ - 780,259 780,259 757,619 _ - 381692 11055.1818 1.7094,510 1,0011389 - 601000 55,789 280,752 483,777 584,197 453,265 11,8011-474 747,092 11,435.7233 70,554,718 6479871678 203.1831 3,344,407 3,16117596 1425,020 8,344,428 7,610,308 - 2,406 9931964 1.10671837 _ - 151559,307 4,338,388 7,804,294 10,693,374 - 1,373,614 3,685,050 21897,312 - 15,945,630 - 111,948 16,057,578 57,342,978 �.., - 1093,034 - 2851000 2,931,952 1124531,487 52,523 63,216 - 394,435 9,469,314 7,017.1016 _ _ - - 17,561,994 13,6691166 52,523 16,117,880 115592307 6,851,642 701,192.7981 114,913,074 400,742 (14,316,406) (812,215) 4,583,591 361,737 (49,925,396) _ _ _ - - 88,0001000 _ _ - 1462603 - 14)316,406 65,000,000 1,310,913 23,887,256 64,255.1590 4,773,363) - (1,939,564) (9,218,230) (23,887,256) (65,255,590) (4,773,363) 145,3161406 4,060,436 (7,907,317) - 87,146,603 (4,372,621) - 3,2481,221 (3,323,726) 361,737 37,221,207 1583962 - 37,8422312 22;346,501 105,296,058 68,074,851 (4,213,659) - 41,090,533 195,022,775 105,657,795 10522961058 3 25 CITY OF LA QUINTA Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year ended June 30, 2003 Net changes in fund balances - total governmental funds Amounts reported for governmental activities in the statement of activities is different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. Capital outlay Depreciation Repayment of bond principal is an expenditure in the governmental fiends, but the repayment reduces long-term liabilities in the statement of net assets The statement of net assets includes accrued interest on long term debt. To record as an expense the net change in compensated absences in the statement of activities. Revenues that are measurable but not available. Amounts are not recorded as revenue under the modified accrual basis of accounting. $ 361,737 1,355,618 (3,756,163) 2,813,625 (444,699) (40,063) 1,326,803 Internal service funds are used by management to charge the costs of certain activities, such as equipment management, to individual funds. The net revenues (expenses) of the internal service fiends is reported with governmental activities. (128,158) Change in net assets of governmental activities $ 1,488,700 ow See accompanying notes to the basic financial statements. 26 r- CITY OF LA QUINTA Proprietary Funds Statement of Net Assets June 30, 2003 Assets Current assets: Cash and investments Due from other governments Capital assets, net Total assets Liabilities Current liabilities: Accounts payable Net Assets Invested in capital assets, net of related debt Unrestricted Total net assets Governmental Activities - Internal Service Funds 2003 2002 $ 2.7948.1958 3,0067697 15,000 - 929,210 1,018.7484 3,893,168 4,025,181 36,713 40,568 929,210 2,9277245 $ 3,856)455 See accompanying notes to the basic financial statements. 27 1,018,484 2,966,129 3,984,613 378 CITY OF LA QUINTA Proprietary Funds Statement of Revenues, Expenses and Changes in Net Assets Year ended June 30, 2003 Governmental Activities - Internal Service Funds 2003 2002 Operating revenues: Charges for services $ 451,512 304,982 Miscellaneous 21382 - Total operating revenues 453,894 3041982 Operating expenses: Fuel and oil 34,213 30,282 Maintenance and parts 119, 03 2 119, 212 Contract services 172,755 189,567 Software and supplies 70,749 39,060 Depreciation 276, 517 253,823 Other operating expenses 111784 8,597 Total operating expenses 6851050 640,541 Operating income (loss) (231,156) (335,559) Non -operating revenues (expenses): Investment income 72, 899 97, 5 86 Total non -operating revenues (expenses) 72,899 97,586 Income (loss) before transfers and capital contributions (15 8, 25.7) (237,973) Transfers in - 1,000,000 Capital contributions 30,099 108,495 Changes in net assets (128,158) 870,522 Net assets at beginning of year 3,984,613 3,114,091 Net assets at end of year $ 3,856,455 3,984,613 See accompanying notes to the basic financial statements. 28 3 CITY OF LA QUINTA Proprietary Funds Statement of Cash Flows Year ended June 30, 2003 Governmental Activities - Internal Service Funds 2003 2002 Cash flows from operating activities: Cash received from other customers $ 438,894 304,982 Cash payments to suppliers for goods and services (393,873) (347,253) Net cash provided by (used for) operating activities 45,021 (42,271) Cash flows from non -capital financing activities: Transfer from other funds - 1,000,000 Net cash provided by (used for) non -capital financing activities - 1,000,000 Cash flows from capital and related activities: Purchase of fixed assets (175,659) (174,194) Net cash provided by (used for) capital and related activities (175,659) (174,194) Cash flows from investing activities: Interest received on investments 72,899 97,586 Net cash provided by (used for) investing activities 72,899 97,586 Net increase (decrease) in cash and cash equivalents (57,739) 881,121 Cash and cash equivalents at beginning of year 3,006,697 2,125,576 Cash and cash equivalents at end of year $ 2,948,958 3,006,697 Reconciliation of operating income to net cash provided by operating activities: Operating income (loss) - $ (231,156) (335,559) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 276,517 253,823 Adjustments: (Increase) decrease in due from other governments (15,000) - (Increase) decrease in other assets 18,515 - Increase (decrease) in accounts payable (3,855) 39,465 Net cash provided by (used for) operating activities $ 45,021 (42,271) Noncash capital, financing and investing activities: Fixed assets contributed by other funds $ 30,099 108,495 See accompanying notes to the basic financial statements. 3,94 d... i}y 29 CITY OF LA QUINTA Agency Funds Statement of Fiduciary Assets and Liabilities June 30, 2003 Assets Cash and investments (note 2) $ 1,740,812 11994,762 Accounts receivable 441846 - Total assets $ 117851658 1,9941762 Liabilities Due to bondholders $ 1,785,658 11994,762 Total liabilities $ 1,785,658 1,9947762 See accompanying notes to the basic financial statements. 30 CITY OF LA QUINTA Notes to the Basic Financial Statements Year ended June 30, 2003 (1) Summary of Significant Accounting Policies (a) Reporting Entity The City of La Quinta ("the City") was incorporated May 1, 1982 under the general laws of the State of California. In November 1996, the City became a r- charter City. The City operates under the Council - Manager form of government. The City provides many community services including public safety, highway and street maintenance, health and social services, cultural and leisure services, public improvements, planning and zoning services, and community development services. The accounting policies of the City conform to generally accepted accounting principles as applicable to governments. As required by generally accepted accounting principles, these financial statements present the government and its component units, which are entities for which the government is considered to be financially accountable. The City is considered to be financially accountable for an organization if the City appoints a voting majority of that organization's governing body and the City is able to impose its will on that organization or there is a potential for that organization to provide specific financial benefits to or impose specific financial burdens on the City. The City is also considered to be financially accountable if an organization is fiscally dependent (i.e., it is unable to adopt its budget, levy taxes, set rates or charges, or issue bonded debt without approval from the City). In certain cases, other organizations are included as component units if the nature and significance of their relationship with the City are such that their exclusion would cause the City's financial statements to be misleading or incomplete. All of the City's component units are considered to be- blended component units. Blended component units, although legally separate entities, are, in substance, part of the government's operations and so data from these units are reported with the interfund data of the primary government. The following organizations are considered to be component units of the City: La Quinta Redevelopment Agency The La Quinta Redevelopment Agency (Agency) has established two redevelopment project areas pursuant to the State of California Health & Safety Code, Section 33000 entitled "Community Redevelopment Law". On November 29, 1983 and May 16, 1989, the City Council approved and adopted the Redevelopment Plans for the La Quinta Redevelopment Project Areas No. 1 and No. 2, respectively. These plans provide for the elimination of blight and -" deterioration, which was found to exist in the project areas. Although the Agency is legally separate, it is reported as if it were part of the City becaus &;,City ,� s 31 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Council also serves as the governing board of the Agency. Separate financial statements of the Agency can be obtained at City Hall. City of La Quinta Public Financing Authority The La Quinta Public Financing Authority (Authority) was established pursuant to a Joint Exercise of Powers Agreement dated November 19, 1991 between the City of La Quinta and the La Quinta Redevelopment Agency. The purpose of the Authority is to provide financing necessary for the construction of various public improvements through the issuance of debt. Although the Authority is legally separate, it is reported as if it were part of the City because the City Council also serves as the governing board of the Authority. Separate financial statements of the Authority are not prepared. (b) Basis of Accounting and Measurement Focus The basic financial statements of the City are composed of the following: • Government -wide financial statements • Fund financial statements • Notes to the financial statements Financial reporting is based upon all GASB pronouncements, as well as the FASB Statements and Interpretations, APB Opinions, and Accounting Research Bulletins that were issued on or before November 30, 1989 that do not conflict with or contradict GASB pronouncements. FASB Pronouncements issued after November 30, 1989 are not followed in the preparation of the accompanying financial statements. Government -wide Financial Statements Government -wide financial statements display information about the reporting government as a whole, except for its fiduciary activities. These statements include separate columns for the governmental and business -type activities of the primary government (including its blended component units), as well as its discreetly presented component units. The City of La Quinta has no business -type activities or discretely presented component units. Eliminations have been made in the Statement of Activities so that certain allocated expenses are recorded only once (by function to which they were allocated). However, general governmental expenses have not been allocated as indirect expenses to the various functions of the City. 32 334 i CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Government -wide financial statements are presented using the economic k resources measurement focus and the accrual basis of accounting. Under the economic resources measurement focus, all (both current and long-term) economic resources and obligations of the reporting government are reported in the government -wide financial statements. Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Under the accrual basis of accounting, revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange -like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange transactions are recognized in accordance with the requirements of GASB Statement No. 33. Program revenues include charges for services, special assessments, and payments made by parties outside of the reporting government's citizenry if that money is restricted to a particular program. Program revenues are netted with program expenses in the statement of activities to present the net cost of each program. Amounts paid to acquire capital assets are capitalized as assets in the government - wide financial statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in the government -wide financial statements, rather than as an other financing source. Amounts paid to reduce long- term indebtedness of the reporting government are reported as a reduction of the related liability, rather than as an expenditure. Fund Financial Statements The underlying accounting system of the City is organized and operated on the basis of separate funds, each of which is considered to be a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Governmental resources are allocated to and accounted for in individual funds. based upon the purposes for which they are to be spent and the means by which spending activities are controlled. Fund financial statements for the primary government's governmental, proprietary, and fiduciary funds are presented after the government -wide financial statements. These statements display information about major funds individually and nonmajor funds in the aggregate for governmental and enterprise funds. Fiduciary statements include financial information for fiduciary funds and similar component units. Fiduciary funds of the City primarily represent assets held by the City in a custodial capacity for other individuals or organizations. CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Governmental Funds In the fund financial statements, governmental funds are presented using the modified -accrual basis of accounting. Their revenues are recognized when they become measurable and available as net current assets. Measurable means that the amounts can be estimated, or otherwise determined. Available means that the amounts were collected during the reporting period or soon enough thereafter to be available to finance the expenditures accrued for the reporting period. The City uses a thirty day availability period. Revenue recognition is subject to the measurable and availability criteria for the governmental funds in the fund financial statements. Exchange transactions are recognized as revenues in the period in which they are earned (i.e., the related goods or services are provided). Locally imposed derived tax revenues are recognized as revenues in the period in which the underlying exchange transaction on which they are based takes place. Imposed non -exchange transactions are recognized as revenues in the period for which they were imposed. If the period of use is not specified, they are recognized as revenues when an enforceable legal claim to the revenues arises or when they are received, whichever occurs first. Government -mandated and voluntary non -exchange transactions are recognized as revenues when all applicable eligibility requirements have been met. In the fund financial statements, governmental funds are presented using the current financial resources measurement focus. This means that only current assets and current liabilities are generally included on their balance sheets. The reported fund balance (net current assets) is considered to be a measure of "available spendable resources." Governmental fund operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Non -current portions of long-term receivables due to governmental funds are reported on their balance sheets in spite of their spending measurement focus. Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources," since they do not represent net current assets. Recognition of governmental fund type revenues represented by noncurrent receivables are deferred until they become current receivables. Noncurrent portions of other long-term receivables are offset by fund balance reserve accounts. Because of their spending measurement focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. 34 �, J r-- CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Amounts expended to acquire capital assets are recorded as expenditures in the year that resources were expended, rather than as fund assets. The proceeds of long-term debt are recorded as an other financing sources rather than as a fund liability. Amounts paid to reduce long-term indebtedness are reported as fund expenditures. r- When both restricted and unrestricted resources are combined in a fund, expenses are considered to' be paid first from restricted resources, and then from unrestricted resources. Proprietary Funds The City's internal service funds are proprietary funds. In the fiord financial statements, proprietary funds are presented using the accrual basis of accounting. Revenues are recognized when they are earned and expenses are recognized when the related goods or services are delivered. In the fund financial statements, proprietary funds are presented using the economic resources measurement focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in total net assets. Amounts paid to acquire capital assets are capitalized as assets in the internal service fund financial statements, rather than reported as an expenditure. Proceeds of long-term debt are recorded as a liability in the internal service fund financial statements, rather than as another financing source. Amounts paid to reduce long- term indebtedness of the internal service fund are reported as a reduction of the related liability, Mather than as an expenditure. Fiduciary Funds The City's fiduciary funds are agency funds. Agency funds are custodial in '^ nature. Assets equal liabilities. Agency funds use the accrual basis of accounting. (c) Major Funds, Internal Service Funds and Fiduciary Fund Types The City's major funds are as follows: r General Fund - The primary fund of the City is used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. 4 35 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) Low/Moderate Income Housing — Project Area No. 2 Fund — This special revenue fund is used to account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. Redevelopment Agency Debt Service — Project Area No. 1 Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 1. Redevelopment Agency Debt Service — Project Area No. 2 Fund — This debt service fund is used to account for the accumulation of resources for the payment of debt service for bond principal and interest and trustee fees for Project Area No. 2. Parks and Recreation Capital Projects Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August 16, 1999. Capital Improvement Fund — This capital projects fund is used to account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Redevelopment Agency Capital Projects — Project Area No. 1 Fund — This fund is used to account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition within the project area. Other fund types of the City are as follows: Internal Service Funds: Equipment Replacement Fund — This fund accounts for equipment and vehicle maintenance and replacement services provided to other departments on a cost - reimbursement basis. Information Technology Fund — This fund is used to account for the acquisition of computer equipment, maintenance, and services to support information systems within the City. Costs are reimbursed by the benefiting departments. Agency Funds — These funds account for assets held by the City as an agency for assessment district bondholders and for Arts in Public Places donations. 36 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (d) Investments For financial reporting purposes, investments are adjusted to their fair value whenever the difference between fair market value and the carrying amount is material. Changes in fair value that occur during a fiscal year are recognized as investment income reported for that fiscal year. Investment income includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments. The City pools cash and investments of all funds, except for assets held by fiscal agents. Each fund's share in this pool is displayed in the accompanying financial statements as cash and investments. Investment income earned by the pooled investments is allocated to the various funds based on each fund's average cash and investment balance. (e) Cash Equivalents For purposes of the statement of cash flows, cash equivalents are defined as short- term, highly liquid investments that are both readily convertible to known amounts of cash or so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Cash equivalents also represent the proprietary funds' share in the cash and investment pool of the City of La Quinta. Cash equivalents have an original maturity date of three months or less from the date of purchase. For purposes of the statement of cash flows, the entire balance of cash and investments on the combined balance sheet for the internal service fund is considered cash and cash equivalents. (f) Capital Assets Capital assets (including infrastructure) are recorded at cost where historical records are available and at an estimated historical cost where no historical records exist. Contributed capital assets are valued at their estimated fair market value at the date of the contribution. Generally, capital asset purchases in excess of $500 are capitalized if they have an expected useful life of three years or more. Capital assets include public domain (infrastructure) general fixed assets �. consisting of certain improvements including roads, streets, sidewalks, medians, and storm drains. 37 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (1) Summary of Significant Accounting Policies, (Continued) (f) Capital Assets, (Continued) Capital assets used in operations are depreciated over their estimated useful lives using the straight-line method in the government —wide financial statements and in the fund financial statements of the internal service funds. Depreciation is charged as an expense against operations and accumulated depreciation is reported on the respective balance sheet. The following schedule summarizes fixed asset useful lives: Buildings and improvements 10-30 years Equipment and furniture 3-20 years Vehicles 5-10 years Infrastructure 10-50 years (g) Employee Leave Benefits Sick time is vested on a percentage based on number of years employed at the City. Maximum accumulation of sick and vacation is 30 and 40 days, respectively. Upon termination or retirement, permanent employees are entitled to receive compensation at their current base salary for all unused vacation leave. If an employee terminates with a minimum of two years service, the employee is entitled to receive 25% of the value of his unused sick leave. The percentage increases by 25% for each five-year period until the employee is entitled to 75% of the value of his unused sick leave. This will occur upon the cortipletion of ten years of continuous employment. (h) Postemployment Benefits The City does not provide postemployment benefits (other than pension benefits) to its employees. (i) Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government -wide and fund financial statements. 0) Fund Equity In the fund financial statements, governmental funds report reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Designations of fund balance represent tentative management plans that are subject to change. 3 8 �' r- CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (2) Cash and Investments Cash and investments are reported as follows: Statement of Net Assets: Cash and investments Cash and investments with fiscal agent Statement of Fiduciary Assets and Liabilities: Cash and investments Total $ 81,2997937 30,019,271 1,740,812 113,060,020 Cash and investments held by the City at June 30, 2003 consisted of the following: Petty cash $ 1,000 Demand deposits 5,832,441 Investments 1073,226,579 Total 113,060,020 The City and its component units are authorized by its investment policy to invest in the following types of investments: Investment Type Restriction U.S. treasuries and Government National Mortgage_ Association None FHLB, FFCB, FLB, FICB, FNMA, FHLMC $5 million per issuer Student Loan Marketing Association $3 million Government pools $40 million and 20% of portfolio U.S. government and agency securities 100% of portfolio Commercial Paper $3 million per issuer, 15% of portfolio and 90 days Mutual Funds 20% Certificates of Deposit 60% Under the California Government Code, a financial institution is required to secure deposits made by state or local governmental units by pledging securities held in the form `- of an undivided collateral pool. The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. 39 391 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (2) Cash and Investments, (Continued) Deposits of cities and other state or local governments are classified in three categories to give an indication of the level of credit risk assumed by the City, as follows: Category 1 - includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2 - includes deposits collateralized with securities held by the pledging financial institution's trust department or agent in the City's name. Category 2 also includes deposits collateralized by an interest in an undivided collateral pool held by an authorized Agent or Depository and subject to certain regulatory requirements under State law. Category 3 - includes deposits collateralized with securities held by the pledging financial institution, or by its trust department or agent but not in the City's name. Category 3 also includes any uncollateralized deposits. Category Bank Book Form of Deposit 1 2 3 Balance Balance Deposits held by the City: Demand deposits $100,000 5,8215596 - 5,9211596 5M2,441 Investments of cities in securities are classified in three categories to give an indication of the level of custodial risk assumed by the entity. Category 1 - includes investments that are insured or registered or for which the securities are held by the City or the City's custodial agent (which must be a different institution other than the party through which the City purchased the securities) in the City's name. Investments held "in the City's name" include securities held in a separate custodial or fiduciary account and identified as owned by the City in the custodian's internal accounting records. Category 2 - includes uninsured and unregistered investments for which the securities are held in the City's name by the dealer's agent (or by the trust department of the dealer if the dealer was a financial institution and another department of the institution purchased the securities for the City). Category 3 - includes uninsured and unregistered investments for which the securities are held by the dealer's trust department or agent, but not in the City's name. Category 3 also includes all securities held by the broker -dealer agent of the City (the party that purchased the securities for the City) regardless of whether or not the securities are being held in the City's name. 40 (.) " CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (2) Cash and Investments, (Continued) Category Carrying 1 2 3 Value Investments held by the City: U.S. Treasury Notes $ 191050,157 - - 197050,157 U.S. Treasury Bills 2129621478 - - 211,962,478 Government Agency Securities 14,929,002 - - 14,9297002 Investments held by fiscal agent: U.S. Treasury Bills - 29,002,448 - 29,0025448 5539412637 29,0025448 - 84,944,085 Investments held by the City not subject to categorization: Investment in State of California Local Agency Investment Fund 21,265,671 Investments held by fiscal agent not subject to categorization: Investment in mutual funds: First American Treasury Obligation Fund 13,016,823 $1073226,579 The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is regulated by California Government Code Section 16429 under the oversight of the Treasurer of the State of California. The fair value of the City's investment in this pool is reported in the accompanying financial statements at amounts based upon the City's pro- rata share of the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized cost of that portfolio). The balance available for withdrawal is based on the accounting records maintained by LAIF, which are "recorded on an amortized cost basis. Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage -backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities issued by federal agencies, government -sponsored enterprises, and corporations. 3) Pronertv Taxes Under California law, property taxes are assessed and collected by the counties up to 1 % of assessed value, plus other increases approved by the voters. The property taxes are recorded initially in a pool, and are then allocated to the cities based on complex formulas. Accordingly, the City of La Quinta accrues only those taxes that are received from the County within sixty days after year-end. CGE 41 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (3) Property Taxes, (Continued) Lien date January 1 Levy date July 1 Due dates November 1 and February Collection dates December 10 and April 10 The La Quinta Redevelopment Agency's primary source of revenue comes from property taxes. Property taxes allocated to the Agency are computed in the following manner: (a) The assessed valuation of all property within the project area is determined on the date of adoption of the Redevelopment Plan. (b) Property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Agency; all taxes on the "frozen" assessed valuation of the property are allocated to the City and other districts. The Agency has no power to levy and collect taxes and any legislative property tax shift might reduce the amount of tax revenues that would otherwise be available to pay the principal of, and interest on, debt. Broadened property tax exemptions could have a similar effect. Conversely, any increase in the tax rate or assessed valuation, or any reduction or elimination of present exemptions would increase the amount of tax revenues that would be available to pay principal and interest on debt. 31 42 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) t (4) Notes Receivable r- In September 1994, the Redevelopment Agency sold certain real property to LINC Housing for $2,112,847. The property was used to construct single-family homes and rental units to increase the City's supply of low and moderate income housing. The note bears interest at 6% per annum and is due in full on June 15, 2029. In December 2000, the Redevelopment Agency entered into an agreement with DC&TC, LLC to receive $9,500,000 as a reimbursement for Agency costs incurred for the construction of infrastructure related to the development of senior apartments. Payments are due to the Agency in the amount of annual positive cash flow generated by the rental of the units. All unpaid principal and interest on the note are due fifty-five years after the completion of the project. Interest on the note accrues at 3% per annum. Other notes receivable Total Outstanding Balance at June 30, 2003 $ 3,031,367 9,500,000 82,198 $ 123613.,565 395 43 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 5) Capital Assets Capital asset activity for governmental activities for the year ended June 30, 2003 is as follows: Balance at Balance at June 30, 2002 Additions Deletions June 30, 2003 Buildings and improvements $ 15,596,822 83111454 - 16,428,276 Equipment and furniture 17985,975 59,825 (57,520) 1,9887280 Vehicles 9457851 295667 (21,179) 954,339 Infrastructure 82,0711651 7981069 - 827869,720 Total cost of depreciable assets 10000,299 1,719,015 (78,699) 102,240,615 Less accumulated depreciation: Buildings and improvements 41,450,611 7501,140 (305) 5,2003446 Equipment and furniture 15238,543 142,631 (164,279) 1,216,895 Vehicles 5955217 961852 (13,832) 678,237 Infrastructure 4951076,750 3,043,057 - 5211197807 Total accumulated depreciation 55,361,121 470327680 178,416) 59,215,385 Net depreciable assets 455239,178 (2,313,665) 991717 435025,230 Capital assets not depreciated: Land 56,4671549 - - 5654671549 Right of way 230,1485147 - - 23011485147 Construction in progress 2900,113 7,026,490 (7,302,361) 29,604,242 Capital assets, net $361,734,987 4,712,825 (7,202,644) 359,245,168 Depreciation expense was charged in the following functions in the Statement of Activities: General government $ 1181,266 Public safety 466,152 Community services 319,990 Planning and development 291253 Public works 3,099,019 Total 4 032 680 i 44 396 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (6) General Long -Term Debt Changes in general long-term debt for the year ended June 30, 2003 were as follows: City: Compensated absences payable Due to the Coachella Valley Association of Governments Developer Agreement Payable RDA Project Area No. 1: Tax allocation bonds Housing tax allocation bonds Pass -through agreements payable: Coachella Valley Unified School District RDA Project Area No. 2: Tax allocation bonds Housing tax allocation bonds Due to County of Riverside Financing Authority: Revenue bonds Total Amounts Balance at Balance at due within June 30, 2002 Additions Deletions June 30, 2003 one year $ 422,197 546,881 (506,818) 462,260 416,034 528,311 - (50,000) 478,311 50,000 743,723 - (59,035) 684,688 58,199 119,944,836 64,658 (1,260,000) 118,749,494 1,890,000 16,333,872 - (307,022) 16,026,850 318,831 8,063,172 - (697,918) 7,365,254 711,877 6,505,000 53,670 (90,000) 6,468,670 90,000 4,416,128 - (82,978) 4,333,150 86,169 2,250,000 - (100,000) 2,150,000 100,000 7,475,000 - (285,000 7,190,000 300,000 $166,682,232 665 (3.438.771) 163,90877 4 2 1,1 0 71 Due to the Coachella Valley Association of Governments The City of La Quinta entered into an Interchange Reimbursement Agreement with the Coachella Valley Association of Governments (CVAG) to finance capital improvements at the Washington Street I-10 interchange. The City will reimburse CVAG $828,311 over a period of seventeen , years beginning July 31, 1996. The annual payments to CVAG range from $28,311 to $50,000. At June 30, 2003, the balance is $478,311. 51 397 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) Due to the Coachella Vallev Association of Governments, (Continued The minimum annual requirements to amortize payable to Coachella Valley Association of Governments as of June 30, 2003 are as follows: June 30 Principal 2004 $ 50,000 2005 50,000 2006 5000 2007 50,000 2008 505000 2009 505,000 2010 501000 2011 50,000 2012 5000 2013 28.311 478 311 (8) Tax Allocation Bonds As of June 30, 2003, the following issuances of Tax Allocation Bonds were outstanding: Series 1994 Tax Allocation Refunding Bonds, Series 1994, were issued by the Agency on May 5, 1994, in the amount of $26,665,000 to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1989 and 1990. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1. Interest rates on the bonds range from 3.80% to 8% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest on and principal of the bonds are payable solely from pledged tax increment revenues. The bonds are not subject to redemption prior to maturity. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2003 is $18,410,000. U 46 r-- CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (8) Tax Allocation Bonds, (Continued) Series 1998, Project Area No. 1 Tax allocation refunding bonds, Series 1998, in the amount of $15,760,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1991. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 1 Interest rates on the bonds range from 5.20% to 5.25% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the bonds are payable from pledged tax increment revenues. Term Bonds maturing September 1, 2028 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2013 and on each September 1 thereafter, through September 1, 2028, at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2003 is $15,760,000. Series 1998, Project Area No. 2 Tax allocation refunding bonds, Series 1998, in the amount of $6,750,000 were issued by the Agency to refund the outstanding aggregate principal amount of the Agency's Tax Allocation Bonds, Series 1992. The remaining proceeds were used to finance certain capital improvements within the La Quinta Redevelopment Project Area No. 2. s Interest rates on the bonds range from 3.75% to 5.28% and are payable semi-annually on March 1 and September 1 of each year until maturity. The interest and principal of the ,.... bonds are payable solely from pledged tax increment revenues of Project Area No. 2. Term Bonds maturing September 1, 2028 and September 1, 2033 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2009 and September 1, 2019, respectively, and on each September 1 thereafter at a price equal to the principal amount thereof plus accrued interest. There are certain limitations regarding the issuance of parity debt as further described in the official statement. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2003 is $6,415,000. 47 399 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (8) Tax Allocation Bonds, (Continued) Tax Allocation Bonds. Series 2001 — Proiect Area No. 1 On August 15, 2001, the Agency issued tax allocation bonds in the amount of $48,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 tax allocation bonds were issued at a discount of $422,400 and issuance costs of $1,517,325. The bonds consist of $17,280,000 of term bonds that accrue interest at 5.00% and mature on September 1, 2021 and $30,720,000 of term bonds that accrue interest at 5.18% and mature on September 1, 2031. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreement to satisfy the bond reserve requirement. The principal balance of outstanding bonds at June 30, 2003 is $4611891590 ($48,000,000 net of unamortized discount and issuance costs of $1,810,410). Tax Allocation Bonds. Series 2002 — Proiect Area No. 1 On June 12, 2002, the Agency issued tax allocation bonds in the amount of $40,000,000 to finance capital projects benefiting the La Quinta Redevelopment Project Area No. 1. the 2002 tax allocation bonds were issued at a discount of $360,000 and issuance costs of $15250,096. At June 30, 2003, the unexpended balance of bond proceeds is $30,133,486. The bonds consist of $6,355,000 of serial bonds and $33,645,000 of term bonds. Interest rates on serial bonds range from 1.75% and 4.00% and are payable semi-annually on March 1 and September 1 of each year until maturity. Term bonds accrue interest at 5.00% and 5.125% and mature on September 1, 2022 and September 1, 2023. The interest and principal on the bonds are payable from pledged tax increment revenues. A portion of the proceeds were used to obtain a surety agreemen t OC ,� 48 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (8) Tax Allocation Bonds, (Continued) The minimum annual requirements (including sinking fiind requirements) to amortize tax allocation bonds as of June ,,.. 30, 2003 are as follows: Project Area No. 1 Project Area No. 2 ..-. 1994 Tax Allocation Bonds 1998 Tax Allocation Bonds 2001 Tax Allocation Bonds 2002 Tax Allocation Bonds 1998 Tax Allocation Bonds June 30 Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2004 $ 1,325,000 1,274,465 - 819,520 - 2,430,720 565,000 1,905,825 90,000 327,080 ' 2005 1,430,000 1,182,140 - 819,520 - 2,430,720 575,000 1,895,131 95,000 323,264 2006 1,510,000 1,087,700 - 819,520 - 2,430,720 585,000 1,882,361 100,000 319,168 2007 1,620,000 973,455 - 819,520 - 2,430,720 600,000 1,867,091 105,000 314,785 2008 1,740,000 850,815 - 819,520 - 2,430,720 615,000 1,849,617 110,000 3 10, 135 .- 2009 1,865,000 719,233 - 819,520 - 2,430,720 635,000 1,829,914 115,000 305,184 2010 2,000,000 578,160 - 819,520 - 2,430,720 660,000 1,807,557 120,000 299,550 2011 2,145,000 426,868 819,520 - 2,430,720 680,000 1,782,926 125,000 293,272 ,_.. 2012 2,305,000 264,443 - 819,520 - 2,430,720 705,000 1,756,430 130,000 286,737 2013 2,470,000 90,155 - 819,520 - 2,430,720 735,000 1,727,981 140,000 279,819 2014 - - 655,000 802,490 1,565,000 2,391,595 705,000 1,695,656 145,000 272,516 2015 - - 690,000 767,520 1,645,000 2,311,345 735,000 1,659,656 150,000 264,956 2016 - - 725,000 730,730 1,730,000 2,226,970 770,000 1,622,031 160,000 257,013 2017 - - 765,000 691,990 1,815,000 2,138,345 810,000 1,582,531 170,000 248,556 2018 - - 800,000 651,300 1,905,000 2,045,345 855,000 1,540,906 175,000 239.716 2019 - - 845,000 608,530 2,000,000 1,947,720 895,000 1,497,156 185,000 230,491 r-- 2020 - - 890,000 563,420 2,100,000 1,845,220 940,000 1,451,281 195,000 220,631 2021 - - 935,000 515,970 2,205,000 1,737,595 985,000 1,403,156 205,000 210,131 2022 - - 985,000 466,050 2,315,000 1,624,595 1,035,000 1,352,656 215,000 199,106 2023 - - 1,035,000 413,530 2,430,000 1,504,755 1,090,000 1,299,531 230,000 187,425 ,r 2024 - - 1,090,000 358,280 2,555,000 1,377,637 1,140,000 1,243,069 240,000 175,087 2025 - - 1,145,000 300,170 2,685,000 1,244,018 1,200,000 1,183,106 255,000 162,094 2026 - - 1,205,000 239,070 2,820,000 1,103,640 i,265,000 1,119,941 265,000 148,444 ,.-. 2027 - - 1,265,000 174,850 2,965,000 956,123 1,330,000 1,053,444 280,000 134,138 2028 - - 1,330,000 107,380 3,120,000 800,955 1,395,000 983,615 295,000 119,044 2029 - - 1,400,000 36,400 3,275,000 637,882 1,470,000 910,200 310,000 103,163 2030 - - - - 3,445,000 466,523 3,015,000 795,272 325,000 86,494 r" 2031 - - - - 3,620,000 286,365 3,170,000 636,781 345,000 68,906 2032 - - - - 3,805,000 97,027 3,335,000 470,091 360,000 50,400 2033 - - - - - - 7,505,000 192,316 380,000 30,975 r-- 2034 - - - - - - - - 400,000 10,500 $ 18,410,000 7,447,434 15,760,000 15,622,880 48,000,000 51,050,855 40,000,000 41,997,228 6,415,000 6,478,780 r- 1, i 49 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (9) 1995 Housing Tax Allocation Bonds (TABS) La Quinta Redevelopment Project Areas No. 1 and 2 1995 Housing Tax Allocation Bonds were issued by the Agency on July 1, 1995, in the amount of $22,455,000 to increase, improve and/or preserve the supply of low and moderate income housing in the City. Interest is payable semi-annually on March 1 and September 1 of each year commencing March 1, 1996. Interest payments range from 4% to 6% per annum. The interest and principal of the bonds are payable from pledged tax increment revenues of both project areas. Term Bonds maturing on September 1, 2025 are subject to mandatory sinking fund redemption, in part by lot, on September 1, 2011 and on each September 1 thereafter, through September 1, 2025, at a price equal to the principal amount plus accrued interest. A portion of the proceeds was used to obtain a surety agreement to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The principal balance of outstanding bonds at June 30, 2003 is $20,3603000. 50 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (9) 1995 Housing Tax Allocation Bonds (TABS), (Continued) r-- The minimum annual requirements (including sinking fund requirements) to amortize housing tax allocation bonds as of June 30, 2003 are as follows: 1995 Housing TABS June 30 Principal Interest 2004 $ 405,000 1,1835,538 2005 425,000 1,162,990 2006 450,000 1,140,890 r— 2007 530,000 1,115,502 2008 5601000 11086,470 2009 590,000 1,055,125 2010 6201000 1,021,540 2011 655,000 985,840 2012 695,000 9467650 2013 73500 903,750 2014 78000 8581300 2015 825,000 810,150 2016 875,000 759,150 r- 2017 925,000 705,150 2018 985,000 647,850 2019 1,040,000 587,100 2020 1,105,000 522,750 �- 2021 1,170,000 4542500 2022 1,240,000 3821200 2023 15315,000 305,550 -- 2024 1,395,000 224,250 2025 1,475,000 138,150 2026 1,565,000 46,950 $203360,000 173044345 (10) 1996 Lease Revenue Refunding Bonds On November 15, 1996, the Authority issued $8,790,000 of 1996 Lease Revenue Refunding Bonds to defease the remaining 1991 Local Agency Revenue Bonds in the amount of $8,200,000 and to provide funds for construction of remaining improvements to the La Quinta Civic Center site. t�� r 403 51 CITE' OF LA QUINTA Notes to the Basic Financial Statements (Continued) (10) 1996 Lease Revenue Refunding Bonds, (Continued) The bonds consist of $3,630,000 of serial bonds and $5,160,000 of term bonds. The serial bonds will accrue interest at rates between 3.70% and 5.30% and principal amounts mature between October 1, 1997 to October 1, 2008 in amounts ranging from $285,000 to $380,000. The term bonds accrue interest at a rate of 5.55% and mature on October 1, 2018. A surety agreement has been purchased to satisfy the bond reserve requirement. There are certain limitations regarding the issuance of parity debt as further described in the official statement. The amount of principal outstanding on the 1996 Lease Revenue Refunding Bonds at June 30, 2003 is $7,190,000. The minimum annual requirements (including sinking fund requirements) to amortize revenue bonds as of June 30, 2003 are as follows: 1996 Revenue Bonds June 30 Principal 2004 $ 300,000 2005 3151000 2006 330,000 2007 3455000 2008 36000 2009 3805000 2010 40000 2011 420,000 2012 44500 2013 470,000 2014 49500 2015 5251P000 2016 555,000 2017 585,000 2018 6151000 2019 650.000 $7,190.,000 (11) Due to County of Riverside Project Area No. 2 Interest 380,830 366,220 350,575 333,865 315,880 2965450 275,280 252,525 228,521 20.) 1761351 148,046 118,076 86,441 53,141 18,038 3,603,369 Based on an agreement dated July 5, 1989 between the Agency and the County, until the tax increment reaches $5,000,000 annually in Project Area No. 2, the Agency will pay to X t+ 52 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (11) Due to County of Riverside, (Continued) the County 50% of the County portion of tax increment. At the County's option, the -- County's pass -through portion can be retained by the Agency to finance new County ` facilities or land costs that benefit the County and serve the La Quinta population. Per the agreement, the Agency must repay all amounts withheld from the County. The tax increment is to be paid to the County in amounts ranging from $100,000 to $250,000 over a payment schedule through June 30, 2015. Interest does not accrue on this obligation. The balance at June 30, 2003 is $2,150,000. The minimum annual requirements to amortize amounts due to the County of Riverside as of June 30, 2003 are as follows: June 30 Principal 2004 $ 10000 2005 100,000 2006 100,000 2007 100,000 2008 150,000 2009 200,000 2010 200,000 2011 200,000 2012 25000 2013 250,000 2014 250,000 2015 250,000 $2,150,000 (12) Notes Payable to Coachella Valley Unified School District An agreement was entered into in 1991 between the Agency, the City of La Quinta and the Coachella Valley Unified School District (District), which provides for the payment to the District a portion of tax increment revenue associated with properties within District confines. Such payments are subordinate to other indebtedness of the Agency incurred in furtherance of the Redevelopment Plan for Project Area No. 1. This tax increment is paid to the District over a payment schedule through August 1, 2012, in amounts ranging from $474,517 to $834,076, for a total amount of $15,284,042. Tax increment payments outstanding at June 30, 2003 totaled $7,365,254. The District agrees to use such funds to provide classroom and other construction costs, site acquisition, school busses, and expansion or rehabilitation of current facilities. S 405 53 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (12) Notes Payable to Coachella Valley Unified School District, (Continued) The minimum annual requirements to amortize payable to Coachella Valley Unified School District as of June 30, 2003 are as follows: June 30 Principal 2004 $ 711,877 2005 726,114 2006 740,636 2007 755,449 2008 770,558 2009 785,968 2010 8011,688 2011 8175722 2012 8341076 2013 421,166 $7,365,254 (13) Developer Agreement Payable In December 1998, the City entered into a tax sharing agreement with Stamko Development Co. in relation to the development of an auto mall located within the City. For a period of ten years, the agreement requires the City to make quarterly payments to the developer in the amount of 33% of the sales and use tax revenues generated by the site up to a maximum amount of $122,250 in any twelve month period. Additionally, if the sales and use tax revenues generated exceed $530,000, adjusted annually by the CPI index, the City is required to pay $76,411 for that year for a maximum of ten years. During the year ended June 30, 2002, the developer completed all the requirements to be entitled to begin receiving payments from the City. However, sales and tax revenues for the year ended June 30, 2003 did not exceed the required $550,670. Therefore, the additional $76,411 was not paid to the developer. 54 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (13) Developer Agreement Payable, (Continued) The minimum annual requirements to amortize the developer agreement payable as of June 30, 2003 are as follows: June 30 Principal Interest Total 2004 $ 58,199 64,051 122,250 2005 67,496 54,754 1227250 2006 73,403 48,847 122,250 2007 79,812 42,438 122,250 2008 86,772 35,478 1225250 2009 96,311 257939 122,250 2010 104,498 17,752 122,250 2011 118,197 4,053 122,250 684 688 293,312 978.000 14) Debt Without Governmental Commitment The City of La Quinta sold Improvement Bonds issued pursuant to the California State Improvement Act of 1915. The Bonds are payable from the annual installments collected on the regular property tax bills sent to owners of property having unpaid assessments levied against land benefited by the projects. The Bonds are neither general obligations of the City nor any other political subdivision and the full faith and credit of the City is not pledged for repayment thereof. The City is not liable for repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and forwarding the collections to bondholders. The Bonds do not constitute an obligation of the City; therefore, they are not included in the general long-term debt account group in the accompanying financial statements. The following is a summary of Improvement Bonds outstanding at June 30, 2003: Proceeds Assessment District No. 90-1 $1,227,155 Assessment District No. 9 1 -1 2,240,866 -- Assessment District No. 92-1 1,880,891 Assessment District No. 97-1 705,262 Assessment District No. 2001-1 2,285,000 Maturity Date 9/2/05 9/2/06 9/2/08 9/2/ 18 9/2/ 15 Amount Outstanding Interest Rate at June 30, 2003 6.50%-7.00% $ 225,000 6.70%-6.80% 545,000 5.00%-5.40% 795,000 4.10%-5.20% 630,000 5.00%-6.60% 1,985,000 407 55 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (15) Defined Benefit Pension Plan Plan Description The City of La Quinta contributes to the California Public Employees Retirement System (PERS), an agent multiple -employer public employee defined benefit pension plan. PERS provides retirement and disability benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries. PERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute and city ordinance. Copies of PERS' annual financial report may be obtained from their executive office: 400 P Street, Sacramento, California 95814. Funding Policy Participants are required to contribute 7% of their annual covered salary. The City makes the contributions required of City employees on their behalf and for their account. The City is required to contribute at an actuarially determined rate. For the year ended June 30, 2003, the rate was 0% of annual covered payroll. The contribution requirements of plan members and the City are established and may be amended by PERS. Annual Pension Cost For 2003, the City's annual pension cost (employer contribution) in the amount of $0 was equal to the City's required and actual contributions. The required contribution was determined as part of the June 30, 2000, actuarial valuation using the entry age normal actuarial cost method. The actuarial assumptions included (a) 8.25% investment rate of return (net of administrative expenses), (b) projected annual salary increases that vary by duration of service, and (c) 2% per year cost -of -living adjustments. Both (a) and (b) included an inflation component of 4.5%. The actuarial value of PERS assets was determined using techniques that smooth the effects of short-term volatility in the market value of investments over a four-year period (smoothed market value). Any unfunded actuarial accrued liability is amortized as a level percentage of projected payroll on a closed basis. PERS combines the prior service unfunded liability and the current service unfunded liability into a single initial unfunded liability. The single funding horizon for the unfunded liability is June 30, 2011. 56 r- { CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (15) Defined Benefit Pension Plan, (Continued) Miscellaneous Employees r- Three -Year Trend Information Annual Pension Fiscal Year Cost APC 6/30/01 $70,752 6/3 0/02 1,369 6/30/03 0 Percentage of Net Pension ARC Contributed Obligation 100% -0- 100% -0- 100% -0- Required Supplementary Information ($ amount in thousands) Entry Age Normal Actuarial Unfunded Annual UAAL Accrued Value Liability/ Covered As a % of Valuation Date Liability of Assets (Excess Assets) Funded Status Payroll Payroll a 06/30/99 $4,989,981 7,206,658 (2,216,677) 144.4% 3,087,175 (71.8%) 06/30/00 5,704,327 8,340,014 (2,635,687) 146.2% 3,146,845 (83.8%) 06/30/01 6,314,188 8,806,753 (2,492,565) 139.5% 3,349,776 (74.4%) (16) Claims Payable/Self Insurance i The City is a member of the California Joint Powers Insurance Authority (Authority). The Authority is composed of 92 California public entities and is organized under a joint ornia Government Code Section 6500, et seq. The powers agreement pursuant to Calif purpose of the Authority is to arrange and administer programs for the pooling of self - insured losses, to purchase excess insurance or reinsurance, and to arrange for group - purchased insurance for property and other coverages. The Authority's pool began covering claims of its members in 1978. Each member government has a representative on the Board of Directors. The Board operates through a 9-member Executive Committee. General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Costs are spread to members as follows: the first $30,000 of each occurrence is charged directly to the city; costs from $30,001 to $750,000 are pooled based on a members share R of costs under $30,000; costs from $750,001 to $5,000,000 are pooled based on payroll. Costs to covered claims above $5,000,000 are currently paid by reinsurance. The protection for the City is $50,000,000 per occurrence and $50,000,000 annual aggregate. 409 57 k CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (16) Claims Payable/Self Insurance, (Continued) Workers Compensation The City also participates in the workers compensation pool administered by the Authority. Pool deposits and retrospective adjustments are valued in a manner similar to the General Liability pool. The City of La Quinta is charged for the first $10,000 of each claim. Costs above that level are pooled to $50,000. Costs from $50,001 to $100,000 per claim are pooled based on the City's losses under its retention level. Costs between $100,001 and $25000,000 per claim are pooled based on payroll. Costs between $2,0005000 and $50,000,000 are paid by excess insurance purchased by the Authority. The excess insurance provides coverage of $50,000,000 per occurance. During the past three fiscal years none of the above programs of protection have had settlements or judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled or insured liability coverage from coverage provided for the prior year. (17) Contingencies Various claims and suits have been filed against the City in the normal course of operations. Although the outcome of these lawsuits is not presently determinable, in the opinion of management, the resolution of these matters will not have a material adverse effect on the financial position of the City. (18) Educational Revenue Augmentation Fund (ERAF) Payment During fiscal year ended June 30, 2003, Chapter 1127 of the 2002 Statutes of the State of California require redevelopment agencies to shift $75 million in property tax revenue to kindergarten through twelfth grade schools and community colleges. The State Department of Finance has determined that the La Quinta Redevelopment Agency amount is $723,518 of the $75 million which was forwarded to the Riverside County Auditor in accordance with the statute. O 1' y 58 r� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (19) Interfund Receivables and Payables Current interfund receivables and payables balances at June 30, 2003 are as follows: r— Due from other funds Due to other funds Amount General Fund Other governmental funds $325218 (A) Capital Improvement Fund General Fund 23,512 (B) Parks and Recreation Fund 18,078 (B) Other governmental funds 22,082 (B) 95 890 ._. (A) Short term borrowing to cover temporary cash shortfalls. (B) Short term borrowing to cover June 2003 construction project expenditures. 01- Noncurrent interfund receivable and payable balances at June 30, 2003 are as follows: Advances to other funds Advances from other funds Amount General Fund RDA Debt Service — PA No. 1 $ 55398,322 (C) — RDA Debt Service - PA No. 2 9,5783000 (C) RDA Capital Projects — PA No. 1 6,1051000 (D) -- Subtotal 21,081,322 RDA Capital Projects — PA No. ,l Parks and Recreation Fund 3,811,874 (E) RDA Capital Projects — PA No. 2 Parks and Recreation Fund 1,109,846 (F) 7— Total $26 003,042 (C) As of June 30, 2003 the amount due to the General Fund from RDA Debt Service 1 was $5,398,322 and from RDA Debt Service 2 was $9,578,000. These -- outstanding advances consist of monies loaned to the Redevelopment Agency with no required repayment date and accrues interest at 10% per annum. (D) In April 2003, the General Fund advanced $6,105,000 to the Redevelopment Agency Capital Projects — PA No. 1 Fund to provide funding for capital projects within the project area. The advance accrues interest at 7% per annum and is to be repaid by November 29, 2033. �. 411 59 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (19) Interfund Receivables and Payables, (Continued) (E) In January 2002, the Redevelopment Agency Capital Projects — PA No. 1 Fund advanced $2,448,263 to the Parks and Recreation Fund to provide funding for civic center campus improvements. The advance accrues interest at the earnings rate of the City's investment pool funds. Annual installments due July 31, 2002 and 2003 shall not be less than the amount of park facility developer impact fees collected by the City during the period to which a particular installment payment applies. In July 2002, another advance of $1,908,192 was made to provide funding for the development of the publicly owned improvements to the La Quinta Community Park. Annual payments will be determined by City Council. The remaining balance of these advances at June 30, 2003 is $3,811,874. (F) In July 2002, the Redevelopment Agency Capital Projects — PA No. 2 Fund advanced $1,100,000 to the Parks and Recreation Fund to provide financing for the development of the publicly owned improvements to the La Quinta Community Park. Annual payments will be determined by City Council. At June 30, 2003, the outstanding balance of the advance is $1,109,846. 20) Construction Commitments The following material construction commitments existed at June 30, 2003: Project Name Expenditures as of Remaining June 30, 2003 Commitments Municipal Library $ 2261746 The Ranch 42,8675153 Fire Station 11003,343 Phase 2 — Jefferson St. Improvements (Hwy. 1 11) 4,141 Miraflores Senior Apartments 6,090,410 Museum Expansion 68,394 5,074,930 3,132,847 2,670,449 2,610,183 2,519,415 15107,979 nl ti 60 fy#� CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (21) Interfund Transfers Interfund transfers were as follows for the year ended June 30, 2003: Transfer In. Transfer Out General Fund Non-Maj or Funds Low/Moderate Income Housing PA No. 2 Fund Non -Major Funds RDA Debt Service — PA No. 1 Fund Non -Major Funds RDA Debt Service — PA No. 2 Fund Low/Moderate Income Capital Improvement Fund Capital Improvement Fund Capital Improvement Fund Capital Improvement Fund Capital Improvement Fund Subtotal Capital Improvement Fund Housing PA No. 2 Fund General Fund Low/Moderate Income Housing PA. No. 2 Fund Parks and Recreation Fund RDA Capital Projects — PA No. 1 Fund Non-Maj or Funds Amount $ 162,398 19,861 13,738,783 (A) 338,895 2681346 246,858 43773,363 (B) 1,939,564 (C) 7,088,275 (D) 14,316,406 RDA Capital Projects — PA No. 2 Fund RDA Debt Service PA No. 2 Fund 11100,000 (E) RDA Capital Projects — PA No. 1 Fund RDA Debt Service — PA No. 1 Fund 6,000,000 (F) Non-Maj or Funds General Fund 200 Non -Major Funds Non -Major Funds 208,913 $23,887,256 The following describes the major transfers in and transfers out included in the financial statements: Transfers to Major Funds (A) $1,738,783 was transferred to the RDA Debt Service — PA No. 1 Fund from the Low/Moderate Income Housing — Project Area No. 1 Fund for debt service payments on amounts due to the 1995 Housing Tax Allocation Bonds. (B) $4,773,363 was transferred to the Capital Improvement Fund from the Parks and Recreations Fund for reimbursements of capital outlay for park and recreation proj ects. 413 61 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 1 ) Interfund Transfers. (Continued (C) $1,939,564 was transferred to the Capital Improvement Fund from the RDA Capital Projects — PA No. 1 Fund for reimbursements of various capital projects. (D) $7,088,275 was transferred to the Capital Improvement Fund from other governmental funds for reimbursements of various capital projects. (E) $1,100,000 was transferred to the RDA Capital Projects — PA No. 2 Fund from the RDA Debt Service — PA No. 2 Fund in relation to an advance from the RDA Capital Projects — PA No. 2 Fund to the Parks and Recreation Fund. (F) $6,000,000 was transferred to the RDA Capital Projects — PA No. 1 Fund from the RDA Debt Service — PA No. 1 Fund in relation to an advance from the General Fund to the RDA Capital Projects — PA No. 1 Fund. (22) Fund Deficits The following fund had a deficit balance at June 30, 2003: Special Revenue Fund: Federal Assistance $ (7,320) Debt Service Fund: Redevelopment Agency — PA No. 2 (6,182,506) Capital Projects Fund: Parks and Recreation (4,213,659) Redevelopment Agency — PA No. 2 The deficit was created by outstanding advances from the General Fund which are intended to be paid back in the future with anticipated tax increment revenues. Parks and Recreation The deficit was created by outstanding advances from Capital Projects Funds — PA No. 1 and 2 to accelerate park projects. The advances are intended to be paid back in the future with future park developer impact fee collections. 62 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) 23) Expenditures in Excess of Auuro�riations Expenditures for the year ended June 30, 2003 exceeded the appropriations of the — following funds/departments: Budget Actual Variance -- General Fund: Building $ 764,868 8673,135 (102,267) Parks and recreation programs 95,850 1025,395 (6,545) Development and traffic 9922859 19060,949 (689090) Maintenance/operations — L&L 7721,086 789,483 (173,397) Capital projects administration (I 8,944) 14%656 (1599600) -- Special revenue funds: South Coast Air Quality 59700 81,043 (2,343) CV Violent Crime Task Force — 1209000 132,020 (12,020) 24) Conduit Debt Financing 2002 Series A Variable Rate Multifamily Housing Revenue Bonds In March 2002, the La Quinta Redevelopment Agency issued $5,000,000 of 2002 Series A Variable Rate Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on May 15, 2035. Outstanding bonds at June 30, 2003 are $5,000,000. The bonds are secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bonds are not obligations of the issuer, but payable solely from the security. 2002 Series B Multifamily Housing Revenue Bonds In April 2002, the La Quinta Redevelopment Agency issued $3,000,000 of 2002 Series B Multifamily Housing Revenue Bonds to provide financing for the acquisition, construction and equipping of a multifamily senior rental housing project known as Miraflores Apartments located in the City of La Quinta. The bonds mature on June 1, 2035 and bear interest at 5.5% per annum. Outstanding bonds at June 30, 2003 are $31000,000. The bonds are secured solely by the credit facility, Fannie Mae, and by a pledge of the trust estate comprised of bond proceeds and property. The bonds are not obligations of the issuer, but payable solely from the security. 915 63 CITY OF LA QUINTA Notes to the Basic Financial Statements (Continued) (25) Unreserved Fund Balances Unreserved fund balances at June 30, 2003 consisted of the following: Debt Special Revenue Service Capital Projects Low/Moderate Park and Other General Income Housing RDA Recreation RDA Governmental Fund PA No. 2 PA No. 2 Fund PA No. 1 Funds Total Designated for: Emergency reserve $ 10,523,200 - - - - - 10,523,200 Cash flows 1,800,300 - - - - - 1,800,300 Operations/projects/ transfers 14,261,273 - - - - - 14,261,273 Undesignated - 5,982,910 (6,182,506) (4,213,659) 7,261.725 16,719,660 19,568,130 Total unreserved fund balances(deficit) 26,584,773 5982.910 _ (6.182.506) (4.213.659) 7-26�1.725 16.719.660 46.152.903 G 64 REQUIRED SUPPLEMENTARY INFORMATION S� •M' 65 GENERAL FUND GENERAL FUND - The primary fund of the City used to account for all revenue and expenditures of the City not legally restricted as to use. A broad range of municipal activities are provided through this fund including City Manager, City Attorney, Finance, City Clerk, Community Development, Police Services, Public Works, Building and Safety, and Community Services. SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The following fund has been classified as a major fund. The budget -actual comparison for this fund has been presented in the accompanying financial statements as required supplementary information: Redevelopment Agency, Low and Moderate Income Housing P.A. No. 2 Fund — To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. Q 66 CITY OF LA QUINTA Notes to Required Supplementary Information Year ended June 30, 2003 11 Budgets and Budgetary Accountin The City adopts an annual budget prepared on the modified accrual basis of accounting for its governmental funds and on the accrual basis of accounting for its proprietary funds. The City Manager or his designee is authorized to transfer budgeted amounts between the accounts of any department. Revisions that alter the total appropriations of any department or fund are approved by City Council. Additional appropriations in the amount of $32,573,559 were made during the year. Prior year appropriations lapse unless they are approved for carryover into the following fiscal year. Expenditures may not legally exceed appropriations at the department level. Reserves for encumbrances are not recorded by the City of La Quinta. (2) Expenditures in Excess of Appropriations Expenditures for the year ended June 30, 2003 exceeded the appropriations of the following funds/departments: General Fund: Building Parks and recreation programs Development and traffic Maintenance/operations — L&L Capital projects administration 67 Budget Actual Variance $ 764,868 867,135 (102,267) 95,850 10211395 (6,545) 992,859 1,0601949 (68,090) 7725086 789,483 (17,397) (18,944) 140,656 (159,600) CITY OF LA QUINTA General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (Negative) Actual Revenues: Taxes $ 9,498,070 9,498,070 11,572,985 2,074,915 10,443,436 Licenses and permits 840,600 840,600 1,982,127 1,141,527 1,857,691 Charges for services 1,256,700 1,273,450 2,302,759 1,029,309 1,757,744 Intergovernmental 4,155,800 5,104,555 4,394,046 (710,509) 3,683,490 Investment income 1,360,600 1,465,600 1,894,303 428,703 2,030,346 Miscellaneous 5,000 5,250 87,236 81,986 529,190 Total revenues 17,116,770 18,187,525 22,233,456 4,045,931 20,301,897 Expenditures: General government: Legislative 666,585 666,585 562,397 104,188 535,735 City manager 519,002 468,120 424,596 43,524 247,986 Economic development 905,719 905,719 774,128 131,591 784,007 Personnel 460,565 498,565 376,300 122,265 440,464 Fiscal services 423,404 391,171 375,027 16,144 372,339 Central services 587,994 590,871 331,493 259,378 288,355 City clerk 322,905 337,905 296,635 41,270 285,174 Total general government 3,886,174 3,858,936 3,140,576 718,360 2,954,060 Public safety: Police 4,435,632 4,511,101 4,485,189 25,912 3,990,644 Building and safety administrative 180,816 180,816 178,681 2,135 172,423 Code compliance 566,659 568,159 521,909 46,250 430,897 Animal control 203,582 203,582 170,115 33,467 156,219 Building 559,868 764,868 867,135 (102,267) 686,683 Emergency services 35,390 35,390 23,159 12,231 80,794 Fire 1,752,000 1,783,343 1,525,113 258,230 1,602,204 Civic center building 432,432 442,432 431,107 11,325 489,257 Total public safety 8,166,379 8,489,691 8,202,408 287,283 7,609,121 Community services: Senior center 289,365 291,065 269,386 21,679 247,073 Parks and recreation administration 724,303 831,034 619,777 211,257 691,439 Parks and recreation programs 95,850 95,850 102,395 (6,545) 75,962 Total community services 1,109,518 1,217,949 991,558 226,391 1,014,474 (Continued 1�y 68 CITY OF LA QUINTA G General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual (Continued) r-- Variance with Prior r Budget Final Budget Year Original Final Actual Positive (Negative) Actual r- Planning and development: Community development --- administration 421,112 421,112 280,908 140,204 273,239 Current planning 401,500 574,251 393,542 180,709 453,350 Total planning .r. and development 822,612 995,363 674,450 320,913 726,589 Public works: ,... Public works administration 164,998 183,019 139,120 43,899 205,971 Development and traffic 733,619 992,859 1,060,949 (68,090) 842,547 Maintenance/operations - St. 544,060 1,497,774 181,228 1,316,546 200,330 _. Maintenance/operations - L & L 764,286 772,086 789,483 (17,397) 401,028 Capital projects administration 202,860 (18,944) 140,656 (159,600) 113,843) Total public works 2,409,823 3,426,794 2,311,436 1,115,358 1,536,033 Total expenditures 16,394,506 17,988,733 15,320,428 2,668,305 13,840,277 Excess (deficiency) of revenues over (under) expenditures 722,264 198,792 6,913,028 6,714,236 6,461,620 r-- Other financing sources (uses): Transfers in 30,000 176,716 162,398 (14,318) 189,072 Transfers out (124,250) (1,473,812) (270,346) 1,203,466 (1,395,559) Total other financing sources (uses) (94,250) (1,297,096) (107,948) 1,189,148 1,206,487 r Net change in fund balance 628,014 (1,098,304) 6,805,080 7,903,384 5,255,133 '- Fund balance at beginning of year 40,879,603 40,879,603 40,879,603 - 35,624,470 Fund balance at end of year $ 41,507,617 39,781,299 47,684,683 7,903,384 40,879,603 69 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Revenues: Taxes Investment income Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Sale of capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) $ 1,896,343 2,360,051 2,479,241 20,700 38,207 129,263 1,917,043 2,398,258 2,608,504 1,771,247 1,883,543 765,795 1,771,247 1,883,543 765,795 145,796 514,715 1,842,709 119,190 1,117,748 1,117,748 Prior Year Actual 2,025,212 115,747 2,140,959 682,702 inn 1fnn 1,327,994 1,458,257 - 801,358 - (801,358) - - 16,964 19,861 2,897 - (338,895) (4,448,587) (585,753) 3,862,834 (503,010) (338,895) (3,630,265) 565,892 37064,373 (503,010 (193,099) (3,115,550) 1,276,817 4,392,367 955,247 4,706,093 4,706,093 4,706,093 - 3,750,846 $ 4,512,994 1,590,543 5,982,910 4,392,367 4,706,093 70 SUPPLEMENTARY SCHEDULES 71 422 CITY OF LA QUINTA Non -Major Governmental Funds Combining Balance Sheet June 30, 2003 Debt Special Service Fund Capital Revenue Financing Projects Totals Funds Authority Funds 2003 2002 Assets Cash and investments $ 3,332,905 2,971 12,203,581 15,539,457 17,700,009 Cash with fiscal agent 17 58 - 75 2,245,152 Accounts receivable 78,447 - 60,900 139,347 166,984 Notes receivable 3,113)565 - - 3,113:565 3,0091,966 Due from other fluids - - - - 180,999 Due from other governments 117,123 - - 117,123 150,677 Advances to other funds - - 1,1091846 1,109,846 - Deposits 185,000 - - 185,000 - Total assets $ 631827,057 3,029 13,374,327 20,204,413 23,453,787 Liabilities and Fund Balances Liabilities: Accounts payable $ 33,668 2,500 26,353 62,521 47,837 Deferred revenue 995,979 - - 995,979 873,855 Deposits payable 19,309 - 27,835 47,144 15,788 Due to other governments 21,694 - - 21,694 - Due to other funds 54,300 - - 54,300 169,806 Total liabilities 1,124,950 2,500 54,188 1,181,63 8 1,107,286 Fund balances: Reserved for: Debt service - 529 - 529 1015 Notes receivable 2,117,586 - - 2,117:586 2,136,111 Deposits 1853,000 - - 1855000 - Unreserved: Designated for capital projects - - 13,320,139 13,320,139 12,759,428 Undesignated 3,399,521 - - 31,399,521 7,44017347 Total fund balances 5,702,107 529 13,320,139 19,022,775 22,346,501 Total liabilities and fund balances $ 6,827,057 31029 13,374,327 20,204,413 23,453,787 �f 72 pl- CITY OF LA QUINTA Non -Major Governmental Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2003 Revenues: Taxes Developer fees Intergovernmental Investment income Special assessments Rental income Miscellaneous Total revenues Expenditures: Current: General government Public safety Community services Planning and development Public works Capital outlay Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Sale of capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year Fund balances at end of year Debt Special Service Fund Capital Revenue Financing Projects Totals Funds Authority Funds 2003 2002 $ 5,271,524 - - 5,2711,524 4,488,487 31%970 - 2,276,513 2,596,483 1,827,222 8591,001 - 200,000 1,059,001 1,1175668 863,752 80 3043564 391,396 828,795 780,259 - - 780,259 757,619 3765o863 678,955 - 1,055,818 1,001,389 2802752 - - 2803,752 55,007 7,97531121 679,035 2,7813,077 11,435,233 10,076,187 - - 2031831 2033,831 2073,536 142,020 - - 142,020 1,187 22406 - - 2,406 53,363 421113,103 92686 2171,599 41P3385,388 3,973,785 1,3731)614 - - 111373,614 1,361,279 11151948 - - 111,948 - - 285,000 - 285,000 275,000 - 394,435 - 394,435 407,177 5,741,091 689,121 421,430 65851,642 6,279,327 212343,030 10,086 2,359,647 4,583,591 3,796,860 - - - - 1461)603 21,000 - 1,3082913 1,310,913 2,000 (6,110,381) - 3,107,849) (9,218,230) (7,757,991) 6,108 381 - (1,798,93 (7,907,317) (7,609,388) (3,874,351) (10,086) 5603,711 (3,323,726) (3,812,528) 915767458 1011615 1227593,428 2211346,501 262159,029 $ 531702,107 529 132320,139 19,022,775 221,3462501 73 424 ,� NON -MAJOR SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues (other than expendable trusts and major capital projects) and the related expenditures that are legally required to be accounted for in a separate fund. The City of La Quinta has the following Special Revenue Funds: State Gas Tax Fund - To account for gasoline allocations made by the State of California. These revenues are restricted by the State to expenditures for street -related purposes only. Federal Assistance Fund - To account for revenues from the Community Development Block Grants received from the Federal Government and the expenditures of those resources. Lighting and Landscape Special Assessment District 89-1 Fund - To account for special assessments levied on real property and the expenditure thereof from City-wide lighting and landscape maintenance and improvements. State Law Enforcement Block Grant (SLEBG) Fund - To account for state funded "Citizens for Public Safety" (COPS) program activities, as per Assembly Bill 3229, which supplements frontline police services such as anti -gang community crime prevention. Quimby Fund - To account for the accumulation of developer fees received under the provisions of the Quimby Act for park development and improvements. Capital projects to be funded from this source will be budgeted and expended in a separate capital projects fund. La Quinta Public Safety Officer Fund - To account for contributions to be distributed to public safety officers disabled or killed in the line of duty. Arts in Public Places — To account for development fees paid in lieu of acquisition and installation of approved artworks in a development with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites. South Coast Air Quality Fund - To account for contributions from the South Coast Air Quality Management District. Use of such contributions is limited to reduction and control of airborne pollutants. Local Law Enforcement Block Grant (LLEBG) Fund - To account for Federal Bureau of Justice Block Grant program, which may be used for the purpose of reducing crime and improving public safety. �-- Coachella Valley Violent Crime Task Force Fund — To account for the activities of the Coachella Valley Violent Crime Task Force. Redevelopment Agency, Low and Moderate Income Housing P.A. No. 1 Fund - To account for the required 20% set aside of property tax increments that is legally restricted for increasing or improving housing for low and moderate income households. Redevelopment Agency, Low and Moderate Bond Fund P.A. No. 1 and No. 2 Funds - To account for bond proceeds and expenditures of bond -financed low and moderate income housing programs. -�-� 75 425 Assets Cash and investments Cash with fiscal agent Accounts receivable Notes receivable Due from other funds Due from other governments Deposits Total assets Liabilities and Fund Balances Liabilities: Accounts payable Deferred revenue Deposits payable Due to other governments Due to other funds Total liabilities Fund balances: Reserved for: Notes receivable Deposits Unreserved Total fund balances Total liabilities and fund balances CITY OF LA QUINTA Non -Major Special Revenue Funds Combining Balance Sheet June 30, 2003 Lighting Arts in State Federal and Public Public Gas Tax Assistance Landscape SLEBG Quimby S afety Places $ 374,700 - - 7,852 410,853 6,254 609,243 24,898 - - - - $ 3745700 - 245898 7,852 410,853 6,254 609,243 $ - - - - - - 1.200 7,320 24,898 - 22,082 - - 7,320 24,898 - 22,082 - 1,200 374,700 (7,320) - 7,852 388,771 6,254 608,043 374,700 (7,320) - 7,852 388,771 6,254 608,043 $ 374,700 - 24,898 7,852 410,853 6,254 609,243 76 0- Low/ Moderate Low/ Low/ CV Violent Income Moderate Moderate .- South Coast Crime Task Housing- Bond- Bond- Totals Air Quality LLEBG Force PA No. 1 PA No. 1 PA No. 2 2003 2002 1012,612 25,575 7,828 1,714,382 7411606 - 3,332,905 5,147,673 _ _ _ - 17 - 17 27243,769 78,447 - - 78,447 10611084 3>113>565 - - 3,113,565 3,0092,966 _ _ _ _ _ _ - 2,538 83,300 - 21,693 622232 - - 117,123 150,677 _ _ - 185,000 - - 185,000 - 1092912 25,575 291521 5>153.4626 74,623 - 6,827,057 103,660,707 _ - 7,300 251168 - - 33,668 38,351 _ - - 9952979 - - 995,979 873,855 _ - - 19,309 - - 1%309 15,788 - - 213,694 - - - 21,694 - _ _ _ - - 54,300 156,255 _ - 28,994 1,040,456 - - I,124,950 1110841249 21)117,586 - - 23,117,586 271361,111 _ - - 18531000 - - 1851,000 - 527 1,810,584 74,623 - 3,399,521 7,440,347 109,912 25,575 1099912 25,575 527 4,113,170 74,623 - 5,702,107 9576458 10=,912 25=75 29= 21 51153,626 74,623 - 6,827,057 10,660,707 77 427 CITY OF LA QUINTA Non -Major Special Revenue Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2003 Lighting Arts in Gas Federal and Public Public Tax Assistance Landscape SLEBG Quimby S afety Places Revenues: Taxes $ - - - - - - - Developer fees - - - - 91,926 - 228,044 Intergovernmental 558,086 30,000 - 100,713 - - - Investment income 7,985 - - 279 9,103 289 13,374 Special assessments - - 7801,259 - - - - Rental income - - - - - - - Miscellaneous - - - - - - - Total revenues 566,071 30,000 780,259 100,992 101,029 289 241,418 Expenditures: Current: Public safety - - - - - 10,000 - Community services - - - - - - 2,406 Planning and development - - - - - - - Public works 5695900 - 803>714 - - - - Capital outlay - - - - - - 111.948 Total expenditures 569,900 - 803,714 - - 10,000 114,354 Excess (deficiency) of revenues over (under) expenditures (3,829) 30,000 (23,455) 100,992 101,029 (9,711) 127,064 Other financing sources (uses): Sale of capital assets - - - - - - - Transfers in - - - - - 200 - Transfers out - (37,320) - (100,287) (74,928) - (200,108) Total other financing sources (uses) - (37,320) - (100,287) (74,928) 2,000 (200,108) Net change in fund balances (3,829) (7,320) (23,455) 705 26,101 (7,711) (73,044) Fund balances at beginning of year 378,529 - 23,455 7,147 362,670 13,965 681,087 Fund balances (deficit) at end of year $$ 37 (7,320) - 7,852 388,771 6,254 608,043 78 Low/ Moderate Low/ Low/ CV Violent Income Moderate Moderate South Coast Crime Task Housing- Bond- Bond- Totals ^-- Air Quaility LLEBG Force PA No. 1 PA No. 1 PA No. 2 2003 2002 511271,524 - - 51)271,524 4,488,487 _ _ _ - - - 319,970 278,061 33,538 24,243 1125421 - - - 8595001 1,1177668 ._ 23P043 111152 15274 36,406 1131949 2,898 86,752 402.1186 _ _ _ _ _ - 780,259 7572619 3765,863 - - 3762863 321,145 7 _ _ - 2802752 - - 280,752 45,418 35,581 25,395 113,695 52965,545 11,949 2,898 73,9751,121 7,410,584 _ - 1323,020 - - - 1421)020 1,187 _ _ _ - 2,406 2,028 i 6 83P043 - - 43,1033,060 - - 42111,103 327382979 _ - - 15,3735614 1,293,029 111,948 51,335 "'- 8,043 - 132,020 4,1033,060 - - 53-741,091 5,086,558 27,538 25,395 (18,325) 1,862,485 11,949 25898 2,234,030 2,324,026 E - _ _ - - 1462603 2,000 2,000 -- - 32,111 - 3,286 801 - (2,378,826) (62110,381) (3,556,884) - 32,111 - 3,286,801 - (2,378,826) (6,108,381) (3,408,281) 275538 (6,716) (18,325) (1,424,316) 11,949 (2,375,928) (3,874,351) (1,084,255) 82,374 32,291 185852 51,537,486 62,674 2,375,928 9,576,458 103660,713 109,912 25,575 527 41113,170 743,623 - 53,702,107 93,5762458 -- 79 429 CITY OF LA QUINTA Special Revenue Funds State Gas Tax Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Intergovernmental $ 562,000 562,000 558,086 (3,914) 609,016 Investment income 7,900 7,900 7,985 Total revenues 569,900 569,900 566,071 Expenditures: Current: Public works Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Net change in fund balances Fund balances at beginning of year Fund balances at end of year 569,900 569,900 569,900 569,900 569,900 569,900 - - (3,829) 378,529 378,529 378,529 $ 378,529 378,529 374,700 80 85 12,232 3,829 621,248 435,298 435,298 (3,829) 185,950 (159,080) (3,829) 26,870 �J,0G7) ) / 0,JL7 CITY OF LA QUINTA " Special Revenue Funds Federal Assistance Fund Schedule of Revenues, Expenditures and Changes _ in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Intergovernmental $ 164,800 1643,800 302000 (134,800) 3351,618 Total revenues 1642800 164,800 30,000 134,800) 335,618 Other financing sources (uses): — Transfers out 30,000 164,825 37,320 127,505 61,814) Total other financing ._ sources (uses) (30,000) 164,825 37,320) 127,505 (61,81 Net change in fund balances 134,800 (25) (7,320) (7,295) 2731,804 Fund balances (deficit) at beginning of year - - - - (273,804) _. Fund balances (deficit) at end of year $ 134,800 (25) 7,320) (7,295) -- 81 431 CITY OF LA QUINTA Special Revenue Funds Lighting and Landscape Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Special assessments $ 781,400 829,700 7801)259 49,441 7577619 Total revenues 781,400 829,700 7807259 49,44� 757,619 Expenditures: Current: Public works 7811;1400 829,700 803,714 25,986 8571,731 Total expenditures 7813-400 829,700 8031,714 25,986 857,731 Net change in fund balances - - (23,455) (23,455) (100,112) Fund balances at beginning of year 23,455 23,455 23,455 - 123,567 Fund balances at end of year $ 231,455 237455 - 23,455 23,455 CITY OF LA QUINTA Special Revenue Funds State Law Enforcement Block Grant Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 -- Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Intergovernmental $ 100,287 1002287 100,713 426 100,192 Investment income 23,200 2,200 279 1,921 21,086 Total revenues 1025,487 1023,487 1001,992 1,495 102,278 Other financing sources (uses): Transfers out 1.0,287 100,287 100,287 - 149,271 Total other financing sources (uses) 100,287 100,287 100,287 - 149,271 Net change in fund balances 2,200 2,200 705 (1,495) (46,993) Fund balances at beginning of year 72,147 73,147 72147 - 54,140 Fund balances at end of year $ 92347 9,347 73,852 1,495 7,147 t 83 433 CITY OF LA QUINTA Special Revenue Funds Quimby Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year Fund balances at end of year Variance with Budget Final Budget Original Final Actual Positive (negative) $ 25,000 25,000 91,926 66,926 87400 8,400 9,103 703 337400 33,400 101,029 672629 200,826 74,928) 1251,898 200,826 747928 33,400 (167,426) 26,101 362,670 3621,670 3625670 $ 396,070 19511244 3883,771 1255898 193,527 193,527 Prior Year A I 1 126,375 15,699 142,074 284,681 (142,607) 5055277 362,670 CITY OF LA QUINTA Special Revenue Funds Public Safety Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year -- Original Final Actual Positive (negative) Actual Revenues: -- Investment income $ 300 300 289 11 422 Total revenues 300 300 289 11 422 b Expenditures: Current: Public safety - 101)000 10,000 - - Total expenditures - 1011000 10,000 - - Excess (deficiency) of revenues over (under) expenditures 300 9,700 9,711 11 422 Other financing sources (uses): Transfers in - 21)000 23,000 - 21000 Total other financing sources (uses) - 2,000 2,000 - 2,000 R Net change in fund balances 300 (7,700) (7,711) (11) 22422 Fund balances at beginning of year 13,965 137965 1311965 - 11,543 Fund balances at end of year $ 14,265 6,265 6,254 11 132965 w t r� 85 435 �- CITY OF LA QUINTA Special Revenue Funds Arts in Public Places Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 301, 2003 Revenues: Developer fees Investment income Total revenues Expenditures: Current: Community services Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Net change in fund balances Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) $ 87,300 87,300 228,044 16,700 16,700 13,374 104,000 104,000 241,418 5,300 5,400 2,406 981,700 128,200 111,948 1041)000 13300 1147354 29,600 127,064 349,361 200,108 (378,961) (73,044) $ 681,087 302,126 608,043 86 140,744 (3,326 137,418 2,994 16,252 19,246 156,664 149,253 305,917 305,917 Prior Year 103,102 126,057 2,028 51,335 53,363 72,694 96,465 (23,771) 704,858 681,087 CJ '- CITY OF LA QUINTA Special Revenue Funds ~' South Coast Air Quality Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year -- Orlguial Final Actual Positive (negative) Actual Revenues: '- Intergovernmental $ 21,881 217881 33,538 11,657 361238 Investment income 1,400 17400 22043 643 1,972 -- Total revenues 23,281 231>281 35,581 12,300 38,210 Expenditures: r- Current: Planning and development - 5,700 8,043 2,343 9,646 -- Total expenditures - 55700 81,043 2,343 91,646 Excess (deficiency) of revenues over (under) expenditures 23,281 17,581 27,538 9,957 283,564 Other financing sources (uses) Transfers out - 46,429 - 46,429 - Total other financing sources (uses) - 46,429 - 46,429 - Net change in fund balances 23,281 (28,848) 27,538 567386 2811564 Fund balances at beginning of year 823,374 821,374 82,374 - 53,810 Fund balances at end of year $ 105,655 537526 10� 56_3,386s 8231374 015 . 87 437 CITY OF LA QUINTA Special Revenue Funds LLEBG Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Intergovernmental $ 28,000 28,000 241>243 (3,757) 26,704 Investment income 300 300 1,152 852 841 Total revenues 28,300 281-300 25,395 2,905 271>545 Other financing sources (uses): Transfers out - - 32,111 32,111) 1,820) Total other financing sources (uses) - - 32,111 32,111 1,820 Net change in fund balances 281,300 28,300 (6,716) (35,016) 25,725 Fund balances at beginning of year 32,291 327291 32,291 - 6,566 Fund balances at end of year $ 607591 607591 25,575 35,016 32,291 88Q Q CITY OF LA QUINTA Special Revenue Funds CV Violent Crime Task Force Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Intergovernmental $ - 941,881 1121421 1711540 Investment income - - 1,274 1,274 Miscellaneous - - - - Total revenues - 947,881 113,695 181,814 Expenditures: Current: Public safety - 1207000 132,020 12,020 Total expenditures - 120,000 132,020 12,020 Net change in fund balances - (25,119) (18,325) 61,794 Fund balances at beginning of year 187852 18,852 18,852 - Fund balances (deficit) at end of year $ 1810852 61,267 67794 f 39 20,000 20,039 1,187 1,187 18,852 18,852 89 4 3 � CITY OF LA QUINTA Special Revenue Funds Low/Moderate Income Housing Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Revenues: Taxes Developer fees Investment income Rental income Miscellaneous Total revenues Expenditures: Current: Planning and development Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Sale of capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year Fund balances at end of year Budget Original Final Variance with Final Budget Actual Positive (negative) $ 4,512,181 5,035,033 5,271,524 200,000 200,000 36,406 3411)000 341,000 376,863 - - 2801)752 5,053,181 5,576,033 5,965,545 411339,700 71,545,700 4,1031,060 4,339,700 7,5451)700 4,103,060 236,491 (163,594) 35,863 280,752 389,512 3,442,640 3,442,640 713,481 1,969,667 1,862,485 3,832,152 Prior Year A 4,488,487 48,584 266,302 321,145 25,418 5,149,936 3,729,333 3,729,333 1,420,603 150,000 150,000 - (150,000) 146,603 1,825,000 - (1,825,000) - (1,738,783) (3,953,426) 3,286,801 666,625 1,737,006 (1,588,783) (1,978,426) 3,286,801 (875,302) (3,948,093) (1,424,316) 5,537,486 5,5371,486 5,5371,486 $ 4,662,184 13,589,393 4,113,170 1,308,375 (1,590,403 2,523,777 (169,800) - 5,707,286 2,523,777 5,537,486 �.. 90 o ��, CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Investment income $ - - 113,949 Total revenues - - 1111949 Other financing sources (uses): Transfers out - - - Total other financing sources (uses) - - -- Net change in fund balance - - 11,949 Fund balances at beginning of yea 62,674 627674 62,674 Fund balances at end of year $ 623,674 62,674 74,623 11,949 11,949 11,949 11,949 62,674 62,674 8321930 832,930 (770,256) 8322930 62,674 91 441 CITY OF LA QUINTA Special Revenue Funds Low/Moderate Bond - Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Investment income $ - - 2,898 2,898 16,964 Total revenues - - 2,898 2,898 16,964 Other financing sources (uses): Transfers out - 2,375,928 2,378,826) (2,898) (223,917) Total other financing sources (uses) - (2,375,928) (2,378,826) 2,898 223,917 Net change in fund balances - (2,375,928) (2,375,928) - (206,953) Fund balances at beginning of year 2,375,928 2,375,928 2,3751928 - 2,582,881 Fund balances at end of year $ 2,375,928 - - - 2,375,928 92 ' MAJOR AND NON -MAJOR DEBT SERVICE FUNDS Debt Service Funds are used to account for the accumulation of resources for, and the payment of, governmental long-term debt principal and interest. The City of La Quinta has the following Debt Service Funds: La Quinta Financing Authority Fund - To account for rental activity for the Civic Center and rental income used to pay the Financing Authority Civic Center debt obligation. Redevelopment Agency, P.A. No. 1 and No. 2 - To account for the accumulation of resources for the payment of debt service for bond principal interest and trustee fees. 93 443 CITY OF LA QUINTA Debt Service Funds Financing Authority Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Revenues: Investment income Rental income Miscellaneous Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Total expenditures Net change in fund balances Fund balances at beginning of year Fund balances at end of year Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ - - 80 80 455 678,955 678,955 678,955 - 6801)244 9,175 9,175 - 9,175 91,589 6885130 6885130 679,035 9,095 690,288 • .:. • .:. 2853,000 2851,000 285,000 394>435 394,435 394>435 689,121 689,121 689,121 (991) (991) (10,086) 107615 10,615 10,615 $ 9,624 9,624 529 - 7,405 - 2755000 - 407,177 - 689,582 (9,095) 706 - 9,909 9,095 10,615 CTTY OF LA QUINTA i Debt Service Funds ,^ Redevelopment Agency Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes P in Fund Balances - Budget and Actual -- Year ended June 301 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Taxes Investment income Total revenues Expenditures: Current: Planning and development Debt service: Principal Interest Payments under pass -through obligations Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers in Transfers out Total other financing sources (uses) Net change in fund balances r-- Fund balances (deficit) at beginning of year Fund balances at end of year $ 18,0481724 201)14011132 211)0861)099 945,967 171,953,949 - - 204,789 2045,789 34410259 183,0485724 20114011132 215,2903,888 1,150,756 182,2983,208 586,870 586,870 3161,567 270,303 285,551 12567,022 21,2643,940 2726411940 - 10,126,122 6,9911,075 7,5861,832 7,491,294 952-538 5,255,819 8241821042 95,6753,341 91,6693,282 63,059 81,1942,449 17,563,009 20,113,983 191,742,083 371,900 2318611-941 485,715 263,149 125482805 1,522,656 5,563,733 17738,783 1,7381)783 1117381783 - 11,090,291 6,000,000 6,000,000 - - 12738,783 4,261,217 4,2613,217 - 1111090,291 21,224,498 (4,235,068) (2,712,412) 125221,656 5,526,558 43,9851,471 429851,471 41,9851)471 - 5413,087 $ 71,209,969 7503,403 2312737059 1,5222656 4,985,471 95 445 CITY OF LA QUINTA Debt Service Funds Redevelopment Agency Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Budget Original Final Actual Revenues: Taxes $ 7,585,373 9,440,205 9,916,962 Investment income 121,000 - 67,844 Total revenues 7,706,373 9,440,205 9,984,806 Expenditures: Current: Planning and development 161,020 161,020 149,787 Debt service: Principal 272,978 272,978 272,978 Interest 5,933,686 1,467,846 1,467,846 Payments under pass -through obligations 615340,423 7,895,475 7,892,712 Total expenditures 12,708,107 %797,319 9,783,323 Excess (deficiency) of revenues over (under) expenditures (5,001,734) (357,114) 201,483 Other financing sources (uses): Transfers in - 338,895 338,895 Transfers out - (1,100,000) (1,100,000) Total other financing sources (uses) - (761,105) (761,105) Net change in fund balances (5,001,734) (1,118,219) (559,622) Fund balances (deficit) at beginning of year (5,622,884) (5,622,884) (5,622,884) Fund balances (deficit) at end of year $ (10,624,618) (6,741,103) (6,182>506) Variance with Prior Final Budget Year Positive (negative) Actual 476,757 8,100,847 67,844 28,768 544,601 8,129,615 11,233 123,146 947,956 - 1,286,179 2,763 5,474,717 13,996 7,831,998 558,597 297,617 338,442 338.442 558,597 636,059 - (6,258,943) 558,597 (5-622,884) 416 We r- r- MAJOR AND NON -MAJOR CAPITAL PROJECTS FUNDS Capital projects funds account for the financial resources to be used for the acquisition, construction or improvements of major capital facilities and infrastructure. The City of La Quinta has the following Major Capital Projects Funds: Parks and Recreation Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvements of the City's infrastructure. Capital Improvement Fund - To account for the planning, design and construction of various capital projects throughout the City of La Quinta and the Redevelopment Agency. Redevelopment Agency, Capital Projects Fund Area 1 — To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. The City of La Quinta has the following Non -Major Capital Projects Funds: Infrastructure Fund - To account for the accumulation of resources provided through developer fees for the acquisition, construction or improvement of the City's infrastructure, prior to adoption of the new Developer Impact Fee Structure on August 16, 1999. This fund accounts for -- all developer resources received prior to this date, and is budgeted by the Council through adoption of the annual capital improvement program budget. Transportation Fund, Civic Center Fund, Library Development Fund, Community Center Fund, Street Facility Fund, Park Facility Fund, Fire Facility Fund — To account for the accumulation of resources provided through developer fees for the acquisition, construction, or improvement of the City's infrastructure. The Developer Impact Fee was adopted by the City Council on August -- 16, 1999. Six new funds have been established to account for the specific impact areas of these fees, and are budgeted by the Council through adoption of the annual Capital Improvement Program budget. County Library Development Fund — To account for the accumulation of County resources for the acquisition, construction or improvement of the City's library. Assessment District 2000-1 Phase VI Fund — To account for the bond proceeds and other funding that will be used for improvements to Assessment District 2000-1. r-- Financing Authority Capital Projects Fund - To account for the Public Financing Authority bond proceeds that will be used for specific projects and programs of the City. Redevelopment Agency, Capital Projects Fund Area 2 - To account for the bond proceeds, interest and other funding that will be used for development, planning, construction and land acquisition. 97 447 CITY OF LA QUINTA Non -Major Capital Projects Funds Combining Balance Sheet June 30, 2003 Civic Library Community Infrastructure Transportation Center Development Center Assets Cash and investments $ 2,238,491 3,975,475 1,783,213 1,091,733 479,793 Cash with fiscal agent - - - - - Accounts receivable - - - - - Due from other funds - - - - - Advances to other funds - - - - - Total assets $ 2,238,491 3,97511475 1,783,213 1,091,733 479,793 Liabilities and Fund Balances Liabilities: Accounts payable $ - - - - - Deposits payable - - - - Due to other funds - - - - - Total liabilities - - - - - Fund balances: Unreserved: Designated for capital projects 2,238,491 3,975,475 1,783,213 1,091,733 479,793 Undesigated - - - - - Total fund balances 2,238,491 3,975,475 1,783,213 1,091,733 479,793 Total liabilities and fund balances $ 2,238,491 35975,475 15,783,213 1,091,733 479,793 t;Q� 98 N Financing Street Park Fire A.D.2000-1 Authority Facility Facie Facili Phase VI Projects 111,509 271,181 911,354 444,361 - 1119509 27,181 91,354 444,361 - 1117509 27,181 91,354 4441361 - 11111509 272181 912354 4441,361 - 1111)509 271,181 913,354 444,361 - Redevelopment Agency PA No.2 Totals 2003 2002 1,960,471 12,2031-5 81 12, 542,460 - - 1,381 602900 602900 601,900 - - 1775,724 1,109,846 1210920846 - 3,131,217 137374,327 12,7821,465 26,353 261,353 9,486 27,835 277835 - - - 13,551 54,188 54,188 23,037 31,07711029 13)3201,139 12,759,752 - - (3 24) 33,077,029 13,320,139 123759,428 3,131,217 1351374,327 12317821465 449 CITY OF LA QUINTA Non -Major Capital Projects Funds Combining Statement of Revenues, Expenditures and Changes in Fund Balances Year ended June 30, 2003 Civic Library Community Infrastructure Transportation Center Development Center Revenues: Developer fees $ - 1,51711388 365,776 190,171 86,022 Intergovernmental - - - 200,000 - Investment income 70,822 80,281 38,796 22,947 9,993 Total revenues 70,822 15597,669 404,572 413,118 96,015 Expenditures: Current: General government - - 203,831 - - Planning and development - - - - - Public works - - - - - Total expenditures - - 203,831 - - Excess (deficiency) of revenues over (under) expenditures 70,822 1,5975669 200,741 413,118 96,015 Other financing sources (uses): Transfers in - - - - - Transfers out (1,894,586) (1,019,180) (36,969) (156,964) - Total other financing sources (uses) (1,894,586) 1,019,180) (36,969) 156,964) Net change in fund balances (1,823,764) 578,489 163,772 256,154 96,015 Fund balances (deficit) at beginning of year 4,0625255 3,396,986 1,619,441 835,579 383,778 Fund balances at end of year $ 2,238,491 3,975,475 1,783,213 1,091,733 479,793 toy r 100 Financing Redevelopment Street Park Fire A.D.2000-1 Authority Agency Totals Facility Facility Facility Phase VI Projects PA No.2 2003 2002 242354 4,425 885,377 - - - 2,276,513 1,549,161 _ _ _ _ _ - 200,000 - 2,295 543 111130 10,156 324 67,277 3042564 426,154 262649 45,968 893507 10,156 324 67,277 2.77813,077 15975,315 26,649 4,968 8%507 10,156 324 _ (150)- -(150) - 26,649 42968 89,507 101,006 324 843,860 22,213 1,847 434,355 324 1113509 27,181 91,354 4442361 - 101 - 203,831 207,536 2172599 217,599 227,401 - - 68,250 217,599 421,430 503,187 (150,322 213591,647 15,4721,128 12308,913 123083,913 - - (3)10721849) (4,201,107) 123082913 (1,798,936) (4,201,107) 13P1581,591 5605,711 (2,728,979) 1,918,438 12,759,428 151,4889407 31,0771029 131320,139 1227593,428 451 CITY OF LA QUINTA Capital Projects Funds Parks and Recreation Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Variance with Prior Budget Fugal Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ - 251,000 424,762 173,762 374,275 Investment income - 20,500 28,503 8,003 58,436 Total revenues - 271,500 453,265 181,765 432.711 Expenditures: Debt service: Interest expense - - 52,523 (52,523) - Total expenditures - - 52,523 (52,523) - Excess (deficiency) of revenues over (under) expenditures - 271,500 400,742 129,242 432,711 Other financing sources (uses): Transfers out - (5,391,927) (4,773,363) 618,564 (1,309,728) Total other financing sources (uses) - (5,391,927) (4,773,363) 618,564 (1,309,728) Net change in fund balances - (5,120,427) (4,372,621) 747,806 (877,017) Fund balances at beginning of year 158,962 158,962 158,962 - 1,035,979 Fund balances (deficit) at end of year $ 158,962 (4,961,465) (4,213,659) 74706 158.962 1jU 102 CITY OF LA QUINTA Capital Projects Funds -- Capital Improvement Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual r... Revenues: Developer fees $ - 25000 - (2,000) 97.150 Intergovernmental - 5,796,608 1,741,474 (4,055,134) 4,782,293 ^— Miscellaneous - 213,000 %'000 (153,000) - Total revenues - 6,011,608 1,801,474 (4,210,134) 4,879,443 Expenditures: Capital projects - 421071,821 15,9457630 26,126,191 57,342,978 Debt service: ` Principal - 1102000 1095P034 966 1042409 Interest - 1385,454 633-216 75,238 67,841 �— Total expenditures - 4213202275 162117,880 26,202,395 571,515,228 Excess (deficiency) of revenues over (under) expenditures - (36,308,667) (14,316,406) 21,992,261 52,635,785� Other financing sources (uses): Transfers in - 36,308,667 14,316,406 (211,992,261) 52,635,785 Total other financing sources (uses) - 36,308,667 1423161$406 (21,992,261) 52)635,785 Net change in fund balances - - - Fund balances at beginning of year - - - - Fund balances at end of year 103 4;i 3 CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 1 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 307 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Investment income $ - 125,000 652,611 5275611 728,658 Rental income - 41,500 38,692 (2,808) - Miscellaneous - - 55,789 55,789 - Total revenues - 166,500 747,092 580,592 728,658 Expenditures: Current: Planning and development - 2,384,647 1,559,307 825,340 4,901,601 Total expenditures - 25384,647 1,559,307 825,340 4,901,601 Excess (deficiency) of revenues over (under) expenditures - (2,218,147) (812,215) 1,405,932 (4,172,943) Other financing sources (uses): Proceeds of tax allocation bonds - - - - 88,000,000 Transfers in - 6,000,000 60000 - - Transfers out - (9,359,860) (1,939,564) 7,420,296 (54,289,302) Total other financing sources (uses) - (3,359,860) 4,060,436 7,420,296 33,710,698 Net change in fund balances - (5,578,007) 3,248,221 8,826,228 295537,755 Fund balances at beginning of year 37,842,312 37,842,312 37,842,312 - 8,3045557 Fund balances at end of year $ 37,842,312 32,264,305 41,090,533 8,826,228 37,842,312 k 104 CITY OF LA QUINTA Capital Projects Funds Infrastructure Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 -- Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Investment income $ 612700 61,700 70,822 9,122 126,855 Total revenues 61,700 61,700 70,822 9,122 126,855 Expenditures: Current: Public works - - - - 4,670 Total expenditures - - - - 4,670 Excess (deficiency) of revenues over (under) expenditures 61,700 61,700 70,822 9,122 122,185 Other financing sources (uses): Transfers out (175,000) (3,783,089) (1,894,586) 1,888,503 567,740) Total other financing sources (uses) 175,000) 3 7832089) 1,894,586 128881,503 (567,740) Net change in fund balances (113,300) (3,721,389) (1,823,764) 1,89751625 (445,555) �. Fund balances at beginning of year 4,062,255 4,0622255 4,062,255 - 4,507,810 Fund balances at end of year $ 3,948,955 340,866 210238,491 1,897,625 4,062,255 0 ; .- 105 455 CITY OF LA QUINTA Capital Projects Funds Transportation Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 549,000 549,000 1,517,388 968,388 655,885 Investment income 23,100 237100 801-281 57,181 115)507 Total revenues 572,100 5727100 11)597,669 1,025,569 771,392 Other financing sources (uses): Transfers out (287,640) 1,3021)363 1,019,180 283,183 893,966 Total other financing sources (uses) (287,640) 1,3021363 (1,019,180) 2831183 893,966 Net change in fund balances 284,460 (730,263) 578,489 1,308,752 (122,574) Fund balances at beginning of year 3,396,986 3,396,986 3,396,986 - 3,519,560 Fund balances at end of year $ 3,681,446 2,666,723 3,975,475 1,308,752 3,396,986 ' . 106 CITY OF LA QUINTA Capital Projects Funds Civic Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual r-- Year ended June 3 0, 2003 r Revenues: Developer fees Investment income Total revenues Expenditures: Current: General government Total expenditures Excess (deficiency) of revenues over (under) expenditures Other financing sources (uses): Transfers out Total other financing sources (uses) Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 183,000 1832,000 365,776 182,776 549,487 30,300 303,300 38,796 8,496 44,268 2131,300 2132300 404,572 191,272 593,755 203,831 203,831 203,831 203 831 203, 831 2032831 93,469 9,469 2001,741 364,687 364,687 362969 364,687) 41,687 _36,969 Net change in fund balances (355,218) (355,218) 163,772 Fund balances at beginning of year 11,6191,441 11,6193,441 126195,441 Fund balances at end of year $ 122642223 12264,223 11,7832213 207,536 207,536 1911,272 386,219 327,718 518,990 518,990 386,219 1,233,222 1,619,441 107 _ 1, 7 CITY OF LA QUINTA Capital Projects Funds Library Development Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Revenues: Developer fees Intergovernmental Investment income Total revenues Other financing sources (uses): Transfers out Total other financing sources (uses) Net change in fund balances Fund balances at beginning of year Fund balances (deficit) at end of year Variance with Prior Budget Final Budget Year Original Final Actual ositive (negative Actual $ 112,500 1121)500 1901)171 77,671 216,972 2001>000 2001J000 2005000 - - 21,900 21,900 22,947 1,047 23,812 334,400 3341,400 413,118 78,718 2401-784 (4,676,676) 931,894 (156,964 774,930 68,106 (4,676,676) 931,894 156,964 774,930 68,106 (4,342,276) (597,494) 256,154 853,648 172,678 83511579 835,579 835,579 - 662,901 $ 3,506,697 2387085 170911>733 8537648 835,579 108 CITY OF LA QUINTA Capital Projects Funds County Library Development Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Revenues: Intergovernmental Investment income Total revenues Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 200,000 200,000 200,000 42000 4,000 2,303 204,000 204,000 202,303 Net change in fund balances 204,000 204,000 202,303 Fund balances at beginning of year - - - - Fund balances (deficit) at end of year $ 204,000 204,000 202,303 1,697 109 451 J1 CITY OF LA QUINTA Capital Projects Funds Community Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual ositive (negative Actual Revenues: Developer fees $ 487500 481)500 86,022 371,522 98,093 Investment income 55100 51>100 9,993 4,893 1 0,23 8 Total revenues 531,600 5300 96,015 421>415 108,331 Fund balances at beginning of year 383,778 383,778 383,778 - 275,447 Fund balances at end of year $ 437,378 4373,378 479,793 42,415 383,778 110 A n 1 CITY OF LA QUINTA Capital Projects Funds Street Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 71500 71,500 24,354 Investment income 111000 11,000 23295 Total revenues 83500 87500 26,649 Fund balances at beginning of year 84,860 847860 841,860 Fund balances at end of year $ 931,360 933360 11_ 16,854 211413 111295 211256 18,149 23,669 - 61,191 185,149 84_3,8600 CITY OF LA QUINTA Capital Projects Funds Park Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Developer fees $ 27500 2,500 47425 1,925 5,468 Investment income 200 200 543 343 596 Total revenues 21)700 21)700 4,968 2,268 6,064 Fund balances at beginning of year 221P213 2251213 227213 - 16,149 Fund balances at end of year $$ 241913 24,913 27,181 2,268 22)213 112 CITY OF LA QUINTA Capital Projects Funds Fire Facility Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June A, 2003 Revenues: Developer fees Investment income Total revenues Other financing sources (uses): Transfers out Variance with Prior _ Budget Final Budget Year Original Final Actual Positive (negative) Actual $ 481>500 481>500 88,377 39,877 200 200 13-130 930 48,700 487700 89,507 40,807 (1,500,000) 1,5003-000 - 1,500,000 Total other financing sources (uses) (1,500,000) 1,500,000 - Net change in fund balances (1,451,300) (1,451,300) 89,507 Fund balances at beginning of year 1,847 1,847 L847 Fund balances (deficit) at end of year $ (1,449,453) 1,449,453 911,354 1K,• l , 843 4 1,847 12500,000 - 175407807 13,847 1,540,807 12847 113 463 CITY OF LA QUINTA Capital Projects Funds A.D. 2000-1 Phase VI Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 30, 2003 Revenues: Investment income Total revenues Other financing sources (uses): Transfers out Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ — — 10,156 10,156 107156 167555 10,156 16,555 (142,657) (150 1421,507 (539,896 Total other financing sources (uses) - (142,657)150 Net change in fund balances - (142,657) 10,006 Fund balances at beginning of year 434,355 434,355 434,355 Fund balances at end of year $ 4342355 291,698 444,361 114 142,507 539,896) 1521,663 (523,341) — 957,696 152,663 434,355 CITY OF LA QUINTA Capital Projects Funds Financing Authority Capital Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Revenues: Investment income Total revenues Other financing sources (uses): Transfers out Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual $ _ - 324 7 ^ A 131,792 - Total other financing sources (uses) - 131,792) Net change in fund balances - (131,792) 324 Fund balances (deficit) at beginning of year 324 324) 324 Fund balances (deficit) at end of year $ 324 132,116 - 324 12,991 12,991 1313,792 649,524 131,792 132,116 649,524 (636,533) - 636,209 1327116 _ 324 115 4 65 y i CITY OF LA QUINTA Capital Projects Funds Redevelopment Agency Project Area No. 2 Fund Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual Year ended June 3 0, 2003 Variance with Prior Budget Final Budget Year Original Final Actual Positive (negative) Actual Revenues: Investment income $ 201000 20,000 67,277 47,277 72,621 Total revenues 20,000 20,000 67,277 471,277 72,621 Expenditures: Current: Planning and development 3141,085 3221,510 217,599 104,911 227,401 Total expenditures 314,085 322,510 217,599 104,911 227,401 Excess (deficiency) of revenues over (under) expenditures (294,085) (302,510) (150,322) 152,188 (154,780) Other financing sources (uses): Transfers in 1,100,000 1,345,583 1,308,913 (36,670) - Transfers out - - - - (1,481,875 Total other financing sources (uses) 131100,000 1,34511583 1,308,913 (36,670) 1,481,875) Net change in fund balances 805,915 1,043,073 1,158,591 115,518 (1,636,655) Fund balances at beginning of year 1,918,438 1,918,438 1,918,438 - 3,555,093 Fund balances at end of year $ 2,724,353 2,961,511 3,077,029 115,518 1,918,438 116 INTERNAL SERVICE FUNDS Internal service funds are used to account for activities involved in rendering services to departments within the City. Costs of materials and services used are accumulated in this fund and charged to the user departments as such goods are delivered or services rendered. The City of La Quinta has the following Internal Service Funds: Equipment Replacement Fund — used to account for the ultimate replacement of City owned and operated vehicles and equipment. Information Technology Fund — used to account for the purchase and replacement of information systems. 117 467 CITY OF LA QUINTA Internal Service Funds Combining Statement of Net Assets June 30, 2003 Equipment Information Totals Replacement Technology 2003 2002 Assets Current assets: Cash and investments $ 211473,742 475,216 2,948,958 3,006,697 Due from other governments 15,000 - 151)000 - Capital assets, net 556,482 372,728 929,210 1,018,484 Total assets 3,045,224 8471-944 3,893,168 4,025,181 Liabilities Current liabilities: Accounts payable 7,420 291,293 361713 407568 Net Assets Invested in capital assets, 556,482 372,728 929,210 1,018,484 net of related debt Unrestricted 2,481,322 445,923 2,927,245 2,966,129 Total net assets $ 31,0373,804 818,651 311856,455 3,98411613 118 r- CITY OF LA QUINTA Internal Service Funds Combining Statement of Revenues, Expenses and Changes in Net Assets Year ended June 301, 2003 Operating revenues: Charges for services Miscellaneous Total operating revenues Operating expenses: Fuel and oil Maintenance and parts Contract services Software and supplies Depreciation Other operating expenses Total operating expenses Operating income (loss) Non -operating revenues (expenses): Investment income Total non operating revenues (expenses) Income (loss) before transfers and capital contributions Transfer in Capital contributions Changes in net assets Net assets at beginning of year Net assets at end of year Equipment Information Totals Replacement Technology 2003 2002 $ 289,348 162,164 451,512 3043982 2,382 - 22382 - 291,730 1623,164 4532894 3043,982 3411213 - 343,213 30,282 11911032 - 1191>032 119,212 411000 1683,755 1725755 189,567 - 703,749 7031749 391060 1421057 134,460 2763-517 25311823 21>249 9,535 11,784 8,597 3013,551 3833499 6852050 640,541 (9,821) 221,335 231,156 3357559 57,673 15,226 72,899 97,586 572673 153,226 721,899 977586 471)852 (206,109) (158,257) (237,973) - - - 1,000,000 30,099 - 30,099 1085-495 773-951 (206,109) (128,158) 870,522 23,9592-853 1,024,760 331984,613 31)114,091 $ 33103704 8182,651 32856>455 3,98411613 119 463 CITY OF LA QUINTA Internal Service Funds Combining Statement of Cash Flows Year ended June 30, 2003 Cash flows from operating activities: Cash received from other customers Cash payments to suppliers for goods and services Net cash provided by (used for) operating activities Cash flows from non -capital financing activities: Transfer from other funds Net cash provided by (used for) non -capital financing activities Cash flows from capital and related activities: Purchase of fixed assets Net cash provided by (used for) capital and related activities Cash flows from investing activities: Interest received on investments Net cash provided by (used for) investing activities Net increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year Reconciliation of operating income to net cash provided by operating activities: Operating income (loss) Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation Adjustments: (Increase) decrease in due from other governments (Increase) decrease in other assets Increase (decrease) in accounts payable Net cash provided by (used for) operating activities Noncash capital, financing and investing activities: Fixed assets contributed by other funds 120 Equipment Information Replacement Technology Totals $ 2765730 162,164 438,894 304,982 (165,176) (228,697) (393,873) (347,253) 1115554 (66,533) 45,021 (42,271) 1,000,0()0 1,000,000 (1,756) (173,903) (175,659) (174,194) (1,756) (173,903) (175,659) (174,194) 57,673 151226 72,899 97,586 57,673 15,226 72,899 97,586 167,471 (225,210) (57,739) 881,121 2,306,271 700,426 3,006,697 2,125,576 $ 2,473,742 475,216 2,948,958 3,006,697 $ (9,821) (221,335) (231,156) (335,559) 142,057 134,460 276,517 253,823 (15,000) - (15,000) - 12,619 5,896 18,515 - (18,301) 14,446 (3,855) 39,465 $ 111,554 (66,533) 45,021 (42,271) $ 30,099 - 30,099 108,495 AGENCY FUNDS Agency funds are used to account for assets held by the City as an agent for an individual, private organizations and other governmental units. The agency funds and their purposes are as follows: The City of La Quinta has the following agency funds: Assessment District No. 8 8-1, 89-2, 90-1, 91-1, 92-1, 97-1, 2000-1 - To account for assessments paid to the City for debt service payments on bond issues used to finance sewer improvements. 471 121 CITY OF LA QUINTA Agency Funds Combining Balance Sheet June 3 0, 2003 Assessment Assessment Assessment Assessment District District District District Assets Cash and investments $ 88,498 48,889 2281191 477,542 Accounts receivable 11>316 1,166 51)722 147668 Total assets $ 89,814 50,055 2333,913 492,210 Liabilities Due to bondholders $ 897814 50,055 2331,913 492,210 Total liabilities $ 891,814 507055 233,913 492,210 122 ` Assessment District No. 92-1 Assessment Assessment District District Totals No. 97-1 No. 2000-1 2003 2002 3583,764 141,883 3971,045 1,740,812 13,9941)762 73,367 2,068 12,539 443,846 - 366,131 1433-951 4093,584 11,7853,658 129943,762 3667131 143,951 409,584 137853,658 1,9943,762 366,131 1437951 4097584 1117853,658 13,994,762 �--let 123 473 r a� CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities Year ended June 30, 2003 Balance at Balance at June 30, 2002 Additions Deletions June 30, 2003 ASSESSMENT DISTRICT NO. 88-1 Assets Cash and investments $ 1.69,330 13,719 (94,551) 88,498 Accounts receivable - 1,316 - 11)316 Total assets $ 169,330 15,035 94,551 89,814 Liabilities Due to bondholders $ 169,330 95,595 175,111 89,814 ASSESSMENT DISTRICT NO. 89-2 Assets Cash and investments $ 238,571 105,930 (295,612) 48,889 Accounts receivable - 1,166 - 1,166 Total assets $ 238,571 1071)096 295,612 50,055 Liabilities Due to bondholders $ 238,571 501-055 238,571 50,055 ASSESSMENT DISTRICT NO. 90-1 Assets Cash and investments $ 241,997 1211)616 (135,422) 228,191 Accounts receivable - 5,722 - 5,722 Total assets $ 241,997 127,338 (135,422 233,913 Liabilities Due to bondholders $ 241)997 152,629 160,713 2331)913 (Continued) �' 124 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) Balance at Balance at r-- June 30, 2002 Additions Deletions June 30, 2003 ASSESSMENT DISTRICT NO. 91-1 Assets ''- Cash and investments $ 421,726 2581,335 (202,519) 477,542 Accounts receivable - 141P668 - 14,668 Total assets $ 4213,726 2731,003 202,519 492,210 Liabilities Due to bondholders $ 421,726 2902373 219,889 492,210 ASSESSMENT DISTRICT NO. 92-1 Assets Cash and investments $ 3441296 1961,271 (181,803) 358,764 Accounts receivable - 71,367 - 7,367 Total assets $ 344,296 2031)63 8 (181,8 366,131 Liabilities Due to bondholders $ 3441296 2171,080 195,245 3662,131 ASSESSMENT DISTRICT NO. 97-1 Assets '- Cash and investments $ 1821,474 73,184 (113,775) 141,883 Accounts receivable - 2,068 - 2,068 Total assets $ 182,474 753,252 _ 113,775 143,951 Liabilities Due to bondholders $ 1823-474 815,341 119,864 143,951 (Continued) 475 r' r- 125 CITY OF LA QUINTA Agency Funds Combining Statement of Changes in Assets and Liabilities (Continued) Balance at Balance at June 30, 2002 Additions Deletions June 30, 2003 ASSESSMENT DISTRICT NO. 2000-1 Assets Cash and investments $ 396,368 256,186 (255,509) 397,045 Accounts receivable - 12,539 - 12,539 Total assets $ 396,368 268,725 255,509 409,584 Liabilities Due to bondholders $ 396,368 2841,196 270,980 409,584 TOTALS -ALL AGENCY FUNDS Assets Cash and investments $ 11)994,762 1,025,241 (1,279,191) 1,740,812 Accounts receivable - 44,846 - 44,846 Total assets $ 1,994,762 1,070,087 1,279,191 1,785,658 Liabilities Due to bondholders $ 1,994,762 1,171,269 (1,380,373) 1,785,658 Total liabilities $ 1,994,762 1,1711)269 1,380,373 11,785,658 "� 126 CAPITAL ASSETS USED IN THE OPERATION OF GOVERNMENTAL FUNDS 9 127 4 CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds by Source ' June 30, 2003 and 2002 2003 2002 Governmental funds capital assets: Land $ 5614675549 56,467,549 Buildings and improvements 15,799,488 14,974,990 Equipment and furniture 1,054,971 1,046,049 Vehicles 161,052 161,052 Infrastructure 313,017,867 312,2195798 Construction in progress 29,604,242 29,880,113 Total governmental funds capital assets $ 416,105,169 414,74%551 Investment in general fixed assets by source: Capital projects funds $365,540,462 357,156,449 Redevelopment agency 50,564,707 575593,102 Total government funds capital assets $ 416,105,169 414,749,551 1 This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service fund are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as governmental activities in the statement of net assets. 128 to CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds Schedule of Function and Activity 1 June 30, 2003 Buildings and Equipment Construction -' Land Improvements and Furniture Vehicles Infrastructure in Progress Totals Function and Activity General government: Legislative $ - - 5,146 - - - 5,146 City manager 6,951,091 121,868 132,662 - - - 7,205,621 Economic development - - 10,208 - - - 10,208 Personnel - 25,304 4,036 - - - 29,340 Face - - 5,976 - - - 5,976 _ Central services - - 45,877 - - - 45,877 City clerk - - 145,411 - - - 145,411 Total general government 6,951,091 147,172 349,316 - - - 7,447,579 Public safety: Police - - 143,135 - - - 143,135 Building and safety •- administration - - 52,670 - - - 52,670 Code compliance - - 4,104 - - - 4,104 Animal control - - 2,546 - - - 2,546 Building - - 1,250 - - - 1,250 _ Emergency services - 1,792 66,805 - - - 68,597 Fire 101,392 - 3,341 161,052 - 901,951 1,167,736 Civic center building operations - 9,759,660 93,380 - - 263,715 10,116,755 '- Total public safety 101,392 9,761,452 367,231 161,052 - 1,165,666 11,556,793 ` Community services: Community services administration - 2,804,889 8,345 - 1,472,958 72,055 4,358,247 Parks and recreation program - - 2,591 - - - 2,591 Senior center - 2,028,163 25,064 - - - 2,053,227 Total community services - 4,833,052 36,000 - 1,472,958 72,055 6,414,065 Community development: Community development administration - - 47,625 - - - 47,625 Redevelopment agency 49,415,066 840,000 - - - 309,641 50,564,707 Total community .--- development 49,415,066 840,000 47,625 - - 309,641 50,612,332 Public works: Public works administration - 4,000 12,728 - - - 16,728 ^- Development and traffic - - 19,289 - 301,764,863 19,430,039 321,2147191 Street maintenance and operations - 12,742 80,151 - 2,028,035 364 2,121,292 Lighting and landscape -- maintenance and operations - 201,070 141,029 - 7,752,011 8,626,477 16,720,587 Capital projects - - 1,602 - - - 1,602 Total public works - 217,812 254,799 - 311,544,909 28,056,880 340,074,400 �- Total governmental funds capital assets $ 56,467,549 15,799,489 1,054,971 161,052 313,017,867 29,604,242 416,105,169 'This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service funds are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as governmental activities in the statement of net assets. -- 129 479 CITY OF LA QUINTA Capital Assets Used in the Operation of Governmental Funds Schedule of Changes by Function and Activity' June 30, 2003 Governmental Funds Capital Assets Function and Activity July 1, 2002 Additions General government: Legislative $ 5,146 - City manager 7,205,621 - Economic development 10,208 - Personnel 29,340 - Finance 5,976 - Central services 45,877 - City clerk 145,411 - Total general government 7,447,579 - Public safety: Police Building and safety administration Code compliance Animal control Building Emergency services Fire Civic center building operations Total public safety Community services: 142,571 564 52,670 - 4,104 - 2,546 - 1,250 - 63,580 5,017 334,306 833,430 9,916,822 199,933 10,517,849 1,038,944 Governmental Funds Capital Assets June 30, 2003 5,146 7,205,621 10,208 29,340 5,976 45,877 145,411 7,447,579 143,135 52,670 4,104 2,546 1,250 68,597 1,167,736 10,116,755 11,556,793 Community services administration 3,142,603 1,266,431 - 4,409,034 Parks and recreation program 1,998,588 - - 1,998,588 Senior center 2,591 3,852 - 6,443 Total community services 5,143,782 1,270,283 - 6,414,065 Community development: Community development administration 47,625 - - 47,625 Redevelopment agency 57,593,102 272,978 (7,301,373) 50,564,707 Total community development 57,640,727 272,978 (7,301,373) 50,612,332 Public works: Public works administration Development and traffic Street maintenance and operations Lighting and landscape maintenance and operations Capital projects Total public works Total governmental funds capital assets 16,728 - - 16,728 320,681,370 532,821 - 321,214,191 7,846,256 - (988) 7,845,268 5,453,658 5,542,953 - 10,996,611 1,602 - - 1,602 333,999,614 6,075,774 (988) 340,074,400 $ 414,749,551 8,657,979 (7,302,361) 416,105,169 'This schedule presents only the capital asset balances related to governmental funds. Accordingly, the capital assets reported in the internal service funds are excluded from the above amounts. Generally, the capital assets of the internal service funds are included as governmental activities in the statement of net assets. 130 �� STATISTICAL SECTION 131 TABLE 1 CITY OF LA QUINTA General Fund Expenditures by Function Last Ten Fiscal Years Fiscal Year Ending General Public Public Community Planning & Capital June 30 Government Safety Works Service Development Projects Total 1994 $ 2,359,673 2,786,575 673,144 119,265 511,416 - 6,450,073 1995 1,565,265 3,143,697 576,304 199,115 538,610 282,113 6,305,104 1996 1,793,301 3,227,438 813,352 413,142 453,656 201,475 6,902,364 1997 2,376,935 3,442,056 889,694 469,110 455,563 170,000 7,803,358 1998 2,229,389 4,099,523 1,159,372 494,402 345,054 - 8,327,740 1999 2,473,241 4,468,294 1,546,650 732,741 626,074 - 9,847,000 2000 2,814,604 4,992,811 1,704,996 768,528 748,949 - 11,029,888 2001 3,063,640 5,636,154 1,417,529 817,460 733,579 - 11,668,362 2002 2,954,060 7,609,121 1,536,033 1,014,474 726,589 - 13,840,277 2003 3,140,576 8,202,407 2,311,436 991,558 674,450 - 15,320,427 Source: City of La Quinta Audited Financial Statements 132 CITY OF LA QUINTA General Fund Revenue by Source Last Ten Fiscal Years Fiscal Year Licenses Charges Litigation Ending and Inter- for Settlement June 30 Taxes Permits Governmental Services Proceeds Interest Miscellaneous Total 1994 $ 4,212,604 777,241 1,600,032 469,695 (1) 585,264 1,042,872 8,687,707 1995 4,946,304 902,914 747,784 551,727 477,872 718,310 137,028 8,481,939 1996 5,393,456 998,030 815,980 610,873 12,386 905,420 23.0,705 8,966,850 1997 5,942,698 793,689 1,072,803 976,897 40,593 941,327 22,712 9,790,719 1998 6,764,355 1,144,562 1,110,553 1,228,269 281,382 1,164,145 114,969 11,808,235 1999 8,101,191 1,951,981 1,466,788 1,965,219 740,985 1,569,796 74,529 15,870,489 2000 8,888,825 2,493,360 2,388,749 1,922,097 - 1,868,073 106,371 17,667,475 2001 10,331,970 2,057,423 2,164,891 1,998,589 - 2,513,789 43,547 19,110,209 2002 10,443,436 1,857,691 3,683,490 1,757,744 - 2,030,346 529,190 20,301,897 2003 11,572,985 1,982,127 4,394,045 2,302,759 - 1,894,303 87,240 22,233,459 (1) 1995 was the first year Litigation Settlement Proceeds was identified as a revenue source Source: City of La Quints Audited Financial Statements 133 49,7 CITY OF LA QUINTA Property Tax Levies and Collections Last Ten Fiscal Years Percent of Fiscal Year Total Current Percent Delinquent Total Ending Tax Tax of Levy Tax Collections June 30 Lay Collection Collected Collections to Tax Levi 1994 $288,407 275,752 95.6% 900 95.9% 1995 549,273 487,043 88.7% 786 88.8% 1996 670,398 643,309 96.0% 2,312 96.3% 1997 824,073 7601,350 92.3% - 92.3% 1998 886,175 980,838 110.7% - 110.7% 1999 991,001 15148,040 115.8% - 115.8% 2000 11001,074 1,005,983 100.5% - 100.5% 2001 1,071,723 1,091,128 101.8% - 101.8% 2002 1,218,823 1,409,828 115.7% - 115.7% 2003 1,432,528 1,437,908 100.4% - 100.4% Note: 1. Proposition 13 limits cities to levying a tax rate for bonded indebtedness only after 1978. 2. Levies and collections are for General Fund only excluding supplemental property taxes. Source: City of La Quinta and County of Riverside 134 CITY OF LA QUINTA Schedule of Net Taxable Value Last Ten Fiscal Years Fiscal Year Assessed Less Less Net Ending Secured Unsecured Property Property Homeowner's Taxable June 30 PropeM ProD� Value Exemptions Exemptions Value 1994 $ 1,872,768,156 8,119,527 1,880,887,683 3,946,378 18,901,202 1,858,040,103 1995 1,927,834,908 22,822,285 1,950,657,193 4,357,954 20,518,400 1,925,780,839 1996 2,043,276,054 23,801,872 2,067,077,926 6,936,774 22,399,068 2,037,742,084 1997 2,164,204,951 22,511,720 2,186,716,671 6,919,376 22,407,418 2,157,389,877 1998 2,305,593,987 18,844,880 2,324,438,867 9,676,787 24,877,018 2,289,885,062 1999 2,674,887,437 18,756,736 2,693,644,173 10,998,340 27,581,722 2,655,064,111 2000 2,665,520,656 18,712,736 2,684,233,392 11,655,584 28,259,200 2,644,318,608 2001 3,162,945,116 30,599,753 3,193,544,869 19,757,668 30,391,400 3,143,395,801 2002 3,789,678,041 32,607,713 3,822,285,754 20,732,503 33,993,800 3,767,559,451 2003 5,412,382,710 40,940,877 5,453,323,587 50,878,475 445541,600 5,357,903,512 Source: County of Riverside 4 8j 135 TABLE 5 CITY OF LA QUINTA Property Tax Rates - Direct and Overlapping Governments Last Five Fiscal Years (per $100 of Assessed Value) 2002/03 2001/02 2000/01 1999/00 1998/99 General 1.00000 1.00000 1.00000 1.00000 1.00000 County of Riverside 0.00938 0.00985 - - - Riverside County Office of Education 0.00938 0.00985 - - - Desert Sands Unified 0.46088 0.35177 0.09750 0.09750 0.09750 Coachella Valley Unified School District 0.06845 0.05022 - - - Coachella Valley Water District 0.62057 0.56885 0.02080 0.02080 0.02080 Coachella Valley Recreation & Park District 0.07856 - - - - Total Tax Rate 2.24722 1.99054 1.1183300 1.11830 1.11830 Source: County of Riverside CITY OF LA QUINTA TABLE 6 r Special Assessment Billings and Collections Last Ten Fiscal Years Year Special Special Ratio of Ended Assessment Assessment Collections June 30 Billing Collections (1) to Billing 1994 $ 766,011 734,560 95.9% 1995 836,502 737,700 88.2% ^' 1996 729,647 699,351 95.9% 1997 7913,012 757,256 95.7% 1998 7915012 7615109 96.2% 1999 790,532 7705164 97.4% 2000 833,630 800,825 96.0% '-` 2001 8355577 803,756 96.2% 2002 1,068,994 992,226 92.8% 2003 8605684 790,555 91.9% (1) Includes Prepayments and Foreclosures Source: Muni Financial Services 137 CITY OF LA QUINTA Schedule of Direct and Overlapping Bonded Debt June 30, 2003 Direct and Overlapping Bonded Debt Riverside County General Fund Obligations Riverside County Board of Education Certificates of Participation Desert Sands Unified School District Certificates of Participation Desert Sands Unified School District Lease Tax Obligation Desert Sands Unified School District Community Facilities No.I Desert Sands Unified School District Coachella Valley County Water District, I.D. #71 Storm Water Unit Certificates of Participation Coachella Valley County Water District, I.D. #55 Coachella Valley County Water District, I.D. #58 Coachella Valley Unified School District Certificates of Participation Coachella Valley Unified School District Coachella Valley Water District, AD No. 68 Coachella Valley Recreation and Park District Certificates of Participation City of La Quinta General Fund Obligations (Finance Authority) City of La Quinta 1915 Act Bonds Total Direct and Overlapping Bonded Debt Note: (1) Excludes tax and revenue anticipation notes, revenue, mortgage revenue, tax allocation bonds and nonbonded capital lease obligations. Source: California Municipal Statistics, Inc. W.M.031w Percent June 30, 2003 Applicable Bonded Debt 0.938% $5,969,143 0.93 8% 135,640 8.175% 1,344,788 8.175% 3,492,360 100.000% 2,200,000 8.175% 5,068,500 6.338% 722,532 63.718% 4,861,683 4. l 63% 189,000 6.845% 1,060,975 6.845% 1,248,479 86.247% 2,207,903 7.856% 212,898 100.000% 7,190,000 100.000% 4.180.000 $40,083,901 (l ) 138 r-- CITY OF LA QUINTA Computation of Legal Debt Margin June 30, 2003 Net Assessed Valuation Debt Limit - 15 % of Assessed Valuation Amount of Debt Applicable to Debt Limit Legal Debt Margin $5,357,903,512 803,685,527 -0- $803,685,527 Notes: Section 43605 of the Government Code of the State of California limits the amount of indebtedness for public improvements to 15% of the assessed valuation of all real and personal property of the City. The City of La Quinta has no general bonded indebtedness. Source: City of La Quinta 139 499 TABLE 9 CITY OF LA QUINTA Revenue Bond Coverage Local Agency Revenue Bonds (City Hall Project) Last Ten Fiscal Years Fiscal Year Debt Service Requirements Ending Revenue Available June 30 for Debt Service Principal Interest Total Coverage 1994 $ 548,352 - 548,352 548,352 1.00 1995 699,477 155,000 5445477 699,477 1.00 1996 696,402 160,000 536,402 6965402 1.00 1997 607,950 170,000 437,950 607,950 1.00 1998 734,623 2855000 449,623 734,623 1.00 1999 684,573 245,000 439,573 6845573 1.00 2000 679,670 250,000 429,670 679,670 1.00 2001 678,955 260,000 418,955 6785955 1.00 2002 682,178 275,000 4075178 682,178 1.00 2003 67%435 2855000 394,435 679,435 1.00 Note: Revenue available consists of lease payments made by the City of La Quinta to the La Quinta Financing Authority. Source: City of La Quinta 140 a` ram+ .- CITY OF LA QUINTA TABLE 10 Demographic Statistics Last Ten Fiscal Years Total City Fiscal Year Population Riverside Population -- Ending Square Percent County Percent June 30 Miles (1) Population (2) Change Population (2) Of County 1994 28.2 16,680 7.0% 1,357,400 1.2% •- 1995 31.2 17,591 5.5% 1,393,500 1.3% 1996 31.2 18,050 2.6% 13,3815879 1.3% 1997 31.2 18,931 4.9% 1,379,956 1.4% 1998 31.2 20,444 8.0% 15441,237 1.4% "— 1999 31.2 21,763 6.5% 1,473,307 2.2% _. 2000 31.2 24,240 10.77% 1,522,900 1.6% 2001 31.2 26,321 8.58% 131545,387 1.7% 2002 31.8 28,715 9.09% 15545,387 1.9% 2003 34.8 30,452 6.00% 1,653,564 1.8% Source: (1) City of La Quinta (2) State of California Department of Finance -- 141 491 Fiscal Year Ending June 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 (1) Source: CITY OF LA QUINTA Property Value and Construction Activity Last Ten Fiscal Years Property Value 1 $ 1,872,768,156 1,927,834,908 2,043,276,054 2,164,204,951 2,305,593,987 2,6745887,437 2,665,5205656 3,162,945,116 3,789,678,041 5,412,3 82,710 Commercial Construction Units Value 13 6015796 4 1,100,119 8 1,018,940 11 1,876,747 14 2,689,642 19 8,894,767 40 13,071,684 39 155289,134 66 6,739,720 69 27,184,625 From Schedule of Net Taxable Value City of La Quinta 142 TABLE 11 Residential Construction Units Value 531 791)318,969 238 29,163,494 336 535973,239 322 36,971,047 461 70,403,691 770 132,521,054 1,590 292,524,629 1,069 1955774,186 858 171,189,651 831 176,514,682 TABLE 12 CITY OF LA QUINTA Principal Taxpayers June 30, 2003 Taxpayer Tyne of Activity KSL La Quinta Hotel Corp. Hotel KSL PGA West Corporation Residences Sunrise Desert Partners Condominiums KSL Landmark Corporation Vacant Land KSL Land Corporation Residential Land KSL La Quinta Corporation Golf Courses TD Desert Development Residential Land La Quinta Golf Properties, Inc. Golf Course M & H Realty Partnership Shopping Centers Washington Adams Partnership Commercial Source: City of La Quinta 143 493 TABLE 13 CITY OF LA QUINTA Major Employers June 30, 2003 Employer Employees Activity La Quinta Hotel and Golf Resort 1,500 Resort Hotel PGA West 1,100 Golf Resort Desert Sands Unified School District 550 School District Administration Wal-Mart 250 Retailer Rancho La Quinta 200 Golf Resort The Home Depot 180 Retailer Lowe's Home Improvement 150 Retailer Stater Brothers 126 Groceries Imperial Irrigation District 110 Utility Company Vons 103 Groceries Ralph's 100 Groceries Tradition 97 Golf Resort City of La Quinta. 76 Municipal Government Cliff House 75 Restaurant S.otlrce: City of La Quinta, # 144 TABLE 14 CITY OF LA QUINTA r-- Schedule of Insurance in Force June 30, 2003 Company Name Policy Number Coveraee Limits Term Premium Hartford PEBA07068 Employee Dishonesty, $1,000,000 12/03/02 - 03 $2,750 Forgery, Computer Fraud r- General Star IAG371828C All Risk Property Insurance 29,307,900 07/01/03 - 04 27,524 Indemnity & Westchester D35925612 Including Auto Physical Damage Fire (Excluding Earthquake) Royal Indemnity K2HQ407478 Earthquake & Flood 7,500,000 02/07/02 - 03 15,780 Real & Personal Property Including Contigent Tax Interruption California Certificate #5 Comprehensive General $0 Deductible Retention 07/01 /03 - 04 260,611 Joint Powers Liability $50 Million Insurace Authority California Certificate Worker's Compensation 5,000,000 07/01 /03 - 04 175,328 .— Joint Powers #5009-056 Insurance Authority Source: City of La Quints r fir 145 A-- a CITY OF LA QUINTA Miscellaneous Statistical Data June 30, 2003 Date of Incorporation Type of City Form of Government City Employees City Land Area (square miles) Population Number of Parks Total Acreage Miles of Streets Miles of Bike Paths Number of Major Intersections Number of Traffic Signals and Safety Number of Traffic Signs Number of Street Lights Public Schools Private Schools TABLE 15 ...................May 2, 1982 ................... Charter City .............. Council / Manager .................... 76 .................... 34.8 .................... 305450 .................... 9 .................... 40 .................... 170.0 .................... 9.7 .................... 45 Lighting .................. 41 .................... 2,672 .................... 69 .................... 4 .................... 1 Churches .................... 3 Banks / Savings and Loan .................... 7 Number of Single Family Units - Detache .................... 12,368 Number of Single Family Units - Attached .................... 2,360 Number of Multiple Family Units .................... 953 Number of Mobile Homes .................... 259 Source: City of La Quinta 146 CITY OF LA QUINTA General Fund Balance Trends Last Ten Fiscal Years Fiscal Year Ending Reserved Unreserved Totals June 30 Desianated. Undesimated 1994 $ 4,354,139 3,792,864 -- 8,147,003 1995 61,1005309 41,2285680 -- 10,328,989 1996 6,680,048 53,6865027 -- 12,3665075 1997 85202,641 559361,591 -- 14,139,232 1998 8,9155742 8,568,017 -- 175483,759 1999 8,879,558 1454395998 -- 23,319,556 2000 10,565,563 1851113,835 -- 28,677,398 2001 1157461,211 23,878,259 -- 35,624,470 2002 1553511,251 25,522,073 -- 40,873,324 2003 215099,910 265584,773 -- 47,684,683 Source: r-- City of La Quinta 497 147 Cil? 'itit 4 44" AGENDA CATEGORY: BUSINESS SESSION: COUNCIL/RDA MEETING DATE: November 18, 2003 CONSENT CALENDAR: STUDY SESSION: Consideration of a Donation to a Charitable Organization Providing Assistance to California Fire Victims PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council FISCAL IMPLICATIONS: There is no line item in the budget for this expenditure. If a donation is made by the City, the funding would come from the General Fund Reserve. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: At the November 4, .2003 City Council meeting, staff was directed to place this item on today's agenda for consideration. In discussions with County Fire, staff was informed that the Red Cross and the Salvation Army were very active in the efforts to assist victims of the fire. The Humane Society was also a key resource in the temporary sheltering of animals during the event. Included as Attachments 1-3 are web pages from the above national organizations as well as a Better Business Bureau report on the respective organization. There was not a complete report available for the Salvation Army. It should be noted that the Red Cross is stating that it has sufficient funds for the recent wild fire disaster, and asks that donations be directed to the Disaster Relief Fund for future emergencies. This disclosure is a new policy of the Red Cross which was adopted last year. 493 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Approve a donation to a charitable organization providing assistance to fire victims; or 2. Do not approve a donation to a charitable organization providing assistance to fire victims; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung, Direc r of Building and Safety Approved for submission by: Mark Weiss, Acting City Manager 499 2 Red Cross Has Adequate Funds For Southern California Wildfires ATTACHMENT .Alm*rI n Rod Cross Torew 0* . .., W. - Sawa tfe Red Cross Has Adequate Funds For Southern California Wildfires American Public Comes Out in Force; Red Cross Still Needs Donations for Disaster Relief Fund for Future Disasters National Headquarters 2025 E Street, N.W. Washington, DC 20006 www.redcross.org Contact: Ray Steen Phone: (202) 303-8120 Cell: (202) 439-0721 steenr@usa.redcross.org WASHINGTON, Friday, October 31, 2003 — Due to the extraordinary generosity of the public, the American Red Cross believes that current contributions and pledges, when received, will be sufficient to cover the estimated costs of the Red Cross response to those affected in the Southern California Wildfires. However, donations to the Disaster Relief Fund - helping victims of future disasters and covering possible financial shortfalls from this disaster - are still desperately needed. "In the past week, I've been witness to a humbling outpouring of support for the people of Southern California," said Marsha J. Evans, President and CEO of the American Red Cross. "These financial gifts allow the Red Cross to reach out and help people in their most desperate hours when it seems all hope has been lost." Based on preliminary estimates, the American Red Cross predicts its disaster -related costs for the wildfire relief effort to be approximately $6 million. As of today, nearly $5.9 million has been pledged or received with designations to the Southern California Wildfires and responding chapters. Therefore, the decision was made, in consultation with chapters across California, to ask Americans to redirect their financial support to the Disaster Relief Fund. Due to the unpredictable nature of wildfires, the cost of providing relief may fluctuate. Many donations remain in "pledge" form and, while not yet received by the Red Cross, have been incorporated into funds available for the relief effort. It is important for supporters to fulfill their pledged gifts. Since the start of the wildfires, the Red Cross has opened 40 shelters housing more than 12,600 individuals. Tending to their needs are more than 4,300 trained Red Cross volunteers, providing food, emotional support, medication replacement and other vital assistance. In the coming weeks as communities begin the healing process, the Red Cross will continue to provide this vital assistance. The Red Cross bases its cost estimate on various factors that take into account 1) the number of homes destroyed by fire or damaged by smoke and water, 2) the number of potentially affected homes, 3) the number of shelters opened and people housed, 4) the amount of food, water, supplies and equipment necessary, and 5) current fire and weather forecasts. The sum of this data is then compared to historical information on Red Cross response to wildfires over a 25-year span. The Red Cross Disaster Relief Fund remains critically low after Hurricane Isabel slammed into the Mid - Atlantic coast in addition to several months of low profile but expensive disasters. Since July 1, 2002, the American Red Cross has spent $133 million providing lifesaving disaster relief but it has only 63 http://www.redcross.org/pressrelease/0,1077,0_1_l871,00.html 11/6/2003 Red Cross Has Adequate Funds For Southern California Wildfires Page 2 of 2 received $56.5 million in donations. While Red Cross workers continue to provide assistance to affected residents and emergency personnel, volunteers are also providing relief to other disaster - riddled areas across the country. The Disaster Relief Fund operates as a revolving account, enabling the Red Cross to immediately respond to more than 67,000 disasters each year without having to wait to determine the cost or duration of the disaster. The fund is the mechanism by which the Red Cross provides assistance regardless of the visibility of the disaster of the ability of the community to support the Red Cross efforts. Donations to the Disaster Relief Fund have enabled the Red Cross to provide for the immediate needs of those affected by recent disasters including Hurricane Isabel along the Mid -Atlantic coast, flooding in Western Washington and Southern Texas, South Central Indiana and Las Vegas, the recent power outage in the Northeast, and hundreds of smaller disasters throughout the country. Last year, the Red Cross announced a series of enhancements in its disaster fund-raising practices. This includes a fund-raising transition policy in any disaster where it appears that contributions made around the time of the disaster may exceed the cost of the anticipated disaster assistance the organization customarily provides. "Monies in the Disaster Relief Fund can be used by any Red Cross chapter throughout the country when a major disaster outstrips a community's ability to respond," said J. Logan Seitz, Senior Vice President for Growth and Integrated Development. 'We still urge people to donate and create a stronger disaster'safety net for every community." Red Cross disaster assistance is free of charge and typically includes such essential services as food, shelter, mental health counseling and other basic relief services that will assist and lead to recovery. All Red Cross disaster assistance is free, made possible by voluntary donations of time and money from the American people. You can help the victims of thousands of disasters across the country each year by making a financial gilt to the American Red Cross Disaster Relief Fund, which enables the Red Cross to provide shelter, food, counseling and other assistance to those in need. Call 1-800-HELP NOW or 1-800-257-7575 (Spanish). Contributions to the Disaster Relief Fund may be sent to your local American Red Cross chapter or to the American Red Cross, P.O. Box 37243, Washington, DC 20013. Internet users can make secure online credit card donations by visiting www.redcross.org. To find your local chapter to make a donation to assist your local Red Cross, visit www. redcross, org4vhereAvhere. htm I. ftftr ® Copyright 2003 The American National Red Cross. All Rights Reserved.. CONTACT US I SITE DIRECTORY I PRIVACY POLICY 501 Co 4 http://www.redcross.org/pressrelease/0,1077,0_1_1871,00.htm1 11/6/2003 114iqlasilfl oaor.,� BU51r)eSses C d1 a ri U'es About the Alliance • Charity Reports Charity Seal BBB Wise Giving Guide News/Alerts Tips on Giving Inquire or complain Charity Standards FAQs Better Business Bureau Links American Red Cross 17th and D Streets, NW Washington, DC 20006 (202) 737-8300 www.redcross.org MAY 2003 Expiration Date: March 2005 Year, State Incorporated: 1905, chartered by Congress Affiliates: approximately 1,000 local chapters Boardman Indemnity Ltd. (wholly owned captive insurance subsidiary) Stated Purpose: "To provide relief to victims of disasters and help people prevent, prepare for, and respond to emergencies." Evaluation Conclusions The American Red Cross meets the CBBB Standards for Charitable Solicitations. In reaching the conclusion that the American Red Cross (Red Cross; meets the standards, the BBB Wise Giving Alliance considered the following: After a review of copies of recent Red Cross appeals, the Alliance concluded that the Red Cross has demonstrated it has implemented its previously announced plans to change its disaster appeal language to help donors understand how their gift will be used. The revised disaster fund raising policy of the Red Cross notes that: • All solicitations to the Red Cross Disaster Relief Fund (i.e., advertisements, direct mail, Web sites, telemarketing, other public communications) include the following language: "You can help the victims of [this disaster] and thousands of 5Q02 C5 other disasters across the country each year by making a financial gift to the American Red Cross Disaster Relief Fund, which enables the Red Cross to provide shelter, food, counseling and other assistance to those in need " • Donors are asked to confirm that they understand the purpose for which their donation will be used. • Donors receive an acknowledgment that reconfirms their intent and the purposes for which their contributions will be used. The general public and potential donors who may respond tc a specific disaster are informed when it appears that contributions exceed the anticipated disaster expenses. They are encouraged to contribute instead to their local Red Cross and/or to the Red Cross Disaster Relief Fund to support future disaster relief activities" Under written agreements with corporate sponsors, advertisements for various consumer products state that their purchase will benefit the Red Cross. The Red Cross has strengthened its efforts to have these cause -related marketing partners disclose more about the financial benefits of each relationship. The Red Cross has provided copies of recent cause -related marketing promotions involving the sale of consumer products that disclose the actual or anticipated amount of the purchase price that will go to the Red Cross. All existing cause -related marketing partners have been requested to make similar disclosures in all future promotions. BLOOD COLLECTION ACTIVITIES The Red Cross states that as a result of the blood collection lessons learned from September 11, 2001, it has developed a "Donor Surge Capacity Plan" to ensure that the Red Cross does not collect blood beyond the imminent need of the disaster at hand or its available capacity. Among other things, the plan involves: partnering with other blood collection organizations; determining the medical need 503 for blood; facilitating transportation, if needed, from one facility to another; and communicating a common message to the national blood community and the public about the state of the blood supply in the disaster -affected community. On April 11, 2003 the Food and Drug Administration (FDA) announced that the Red Cross has agreed to substantial revisions in a consent decree, originally signed in 1993, regarding the handling of donated blood. The consent decree specifies how the Red Cross will manage, monitor and resolve problems with blood if they arise. The FDA reports that the revised decree includes many of the same provisions as in the original 1993 consent decree, updated to provide a series of clear deadlines for completing specific requirements and penalty fees if the Red Cross fails to meet compliance standards. The Red Cross indicates that no public financial donations will be used to pay for these assessments should they arise. For further information on the revised FDA consent decree, visit www.fda.gov. COMPLAINTS During the past two years, the Alliance received complaints from the public about the Red Cross. The complaints referenced a variety of subjects including, but not limited to, eligibility for benefits, acknowledgement of donations not received, removal from mailing lists, expectations not met regarding the use of funds and other miscellaneous concerns. The Red Cross responded to the issues raised by directly contacting the individuals who lodged complaints. 9/11 ACTIVITIES As of March 28, 2003, the Red Cross reports that the Liberty Disaster Relief Fund received a total of approximately $1.07 billion (including $60.1 million of in -kind donations.) To date, about $821.70 million (or 77%) of this amount has been spent. The Red Cross indicates that the remaining amount ($246 million) will be spent on long term recovery and relief activities. Below is a more detailed explanation of expenditures incurred. FAMILIES OF DECEASED/SERIOUSLY INJURED (Amount spent through 3/28/03: $334.1 Million) The Red Cross provided financial support to families who lost a 504 �• rl v breadwinner as a result of September 11 attacks. The Near -term Family Gift Program provided financial assistance to more than 3,300 families. This assistance included up to one year of food, clothing, utilities, mortgage or rent payments, childcare, tuition, medical bills, funeral and memorial service costs, and other time sensitive expenses. In addition, a one-time Supplemental Gift of $55,000 was issued to the estates of those killed and to those who were seriously injured and disabled on September 11. DISPLACED WORKERS / RESIDENTS / OTHERS (Amount spent through 3/28/03: $281.3 Million) The purpose of this program is to provide financial support to families whose homes were destroyed or made inaccessible, or thosf who lost jobs or income within the affected areas of the terrorist attacks, as well as rescuers and other disaster workers who responded to this disaster. The Red Cross reports over 55,000 people have received direct financial assistance from this program. LONGTERM SERVICES TO THOSE DIRECTLY AFFECTED (Amount spent through 3/28/03: $8.1 Million) The purpose of this program is to provide future support in the form of mental health care, health care, family support and referrals to the groups previously described above, for an estimated period of three to five years, or longer in special situations. A key aspect of the Red Cross program will be leveraging Liberty Fund monies with community resources, public funds, private insurance and other charitable assistance to the maximum extent possible, seeking to fill in the gaps where insurance, workers' compensation, and other resources fall short. The program will not only provide financial assistance, but also help clients assess and plan for their long term needs. The Red Cross anticipates that most of the remaining $246 million in Liberty Disaster Relief Funds will be spent in this area. IMMEDIATE DISASTER RELIEF (Amount spent through 3/28/03: $139.9 Million) The purpose of this program was to provide direct response assistance and services to people directly impacted at the disaster sites (victims, their families, responders and relief workers.) Services were provided in Washington, DC, New York City, Shanksville, PA, and various airports around the country in the days and weeks immediately following the attacks. Examples of types of assistance include: (1) Food, shelter, mental health and other services for rescue workers, firemen and police; (2) Mental health, spiritual and grief and bereavement counseling for victims' families; (3) On site services delivery support costs such as food, lodging, travel and supply costs for Red Cross relief workers; (4) On site JQJ logistical support; and (4) Administering direct assistance programs in the months following September 11, 2001 to those who were directly impacted. FUND STEWARDSHIP: (Amount spent through 3/28/03: $58.3 Million) This includes donation processing, acknowledgements, auditing of receipts, equipment and set up costs for various call centers, Disaster Operation Center expenses, and costs of accounting services to pay assistance checks to families and vendor payments. The Red Cross reports that future investment income earned on unspent funds will be applied against these direct support costs. :.::.:.:.::.::.:::::.:...................................... .... . AMERICAN RED CROSS PROGRAM ACTIVITIES Biomedical - More than 4.2 million blood donors helped the Red Cross provide about half the nation's blood supply in 2002. Operating 36 regional blood service centers, the Red Cross supplies 3,000 hospitals and other facilities with blood and products for transfusion. In addition, the Red Cross reports it provides more than one -quarter of the nation's plasma products and nearly one -fifth of the nation's tissue for transplantation. The Red Cross also operates a national research program that conducts research in biomedical science, blood safety, plasma -derived therapeutics, and transfusion technology. The Jerome H. Holland Laboratory, a blood research facility operated by the Red Cross, is located in Rockville, Maryland. Disaster - The Red Cross responded to more than 70,000 disasters in 2002, including house or apartment fires (the majority of disaster responses), hurricanes, floods, earthquakes, tornadoes, hazardous material spills, transportation accidents, explosions, and other natural and man-made disasters. Red Cross disaster relief focuses or meeting people's immediate emergency disaster -caused needs such as shelter, food, and health and mental health services. In addition, the Red Cross indicates it provides assistance to help individuals and families affected by disaster to resume their normal daily activities independently. Health and safety - The Red Cross .provides a variety of courses including, but not limited to: first aid, CPR, how to use AED (automated external defibrillators), babysitter's training, swimming and life guarding, and HIV/AIDS education. In 2002, about 12 million people enrolled in Red Cross health and safety courses. In 506 g9 addition, the Red Cross provides other first aid, health and safety, and accident prevention services. Examples include a nurse assistance program, blood pressure and cholesterol screening, health fairs, AIDS prevention presentations, and first aid stations at local events. Community Services - Red Cross chapters provide humanitarian services that seek to help people within the community to be safer, healthier and more self-reliant. Chapters determine which programs to offer based on community needs. A variety of different types of programs are offered including home delivered meals, food pantries. rides to medical appointments, homeless shelters, transitional housing, caregiver education and support groups, friendly visitors, personal emergency response service, hospital/nursing home volunteers, fuel assistance, children's educational programs, latchkey programs, and language books. The Red Cross reports almost 22 million services were provided to individuals in 2002. Armed forces emergency - Using computer and telecommunications technology, the Red Cross enables military members stationed all over the world to send messages to loved ones back home during emergency or other important events. The Red Cross also provides military members and their families with access to emergency financial aid and other services at U.S. military installations worldwide. The Red Cross indicates it also serves 1.4 million active duty personnel as well as 1.5 million members of the National Guard and the Reserves located throughout the country. International - The Red Cross works with a global network of Red Cross, Red Crescent and equivalent societies to bring emergency relief to disaster victims and improve basic living conditions of those in chronically deprived areas of the world. The organization responds to requests, inquiries, or referrals for information related tc persons separated from relatives overseas, U.S. embassy verifications, international disaster welfare, as well as other family, health, or safety concerns. The Red Cross also supports relief activities in some 40 countries and educates the public about international humanitarian law. For the fiscal year ended June 30, 2002, the Red Cross' program expenses were: Biomedical $11872,967,000 September 11 Response 61711960,000 Disaster 308,1561000 10 Health and safety 213,614,000 Community 152,902,000 Armed forces emergency 61,513,000 International 32173631000 Total Program Expenses $3,259,848,000 Governance ::.:::::::.:.:::.......................................................... Chief Executive Officer: Marsha Johnson Evans, President (began position on August 5, 2002) Compensation*:Marsha Johnson Evans' base salary is $450,000 annually. (* During the fiscal year ended June 30, 2002, Dr. Bernadine Healy, the former American Red Cross CEO, had a total compensation of $1,921,913. This compensation amount includes $352,283 for the six-month period ended 12/31/01, her last day in the position, plus $1,569,630 for severance.) Chair of the Board: David T. McLaughlin Chair's Profession / Business Affiliation: Chair, Orion Safety Products Board Size: 46 members Paid Staff Size: 37,018 employees (33,054 at branches and 3,964 at national headquarters.) Fund Raising METHOD(S) USED: direct mail, telemarketing, Internet, grant proposals, special events, cause -related marketing, and television, radio, and print advertising. Fund raising costs were 7% of related contributions. (Related contributions, which totaled $1,863,965,000, are donations received as a result of fund raising activities.) For the fiscal year ended June 30, 2002, the Red Cross incurred join costs of $4.4 million for informational material and activities that included fund raising appeals. Of this amount, $2 million was allocated to fund raising expenses, $2.4 million was allocated to program services expenses. Tax Status The American Red Cross is tax-exempt under section 501(c)(3) of the Internal Revenue Code. It is eligible to receive contributions deductible as charitable donations for federal income tax purposes. Financial The following is based on the Red Cross' audited consolidated financial statements for the fiscal year ended June 30, 2002: Source of Funds Biomedical products and services $1,924,077,000 Liberty Disaster Relief - September 11 989,060,000 Contributions 2501,9091,000 United Way and other federated 1883,068,000 Program materials 137,488,000 Disaster relief 133,376,000 Services and materials 11831256,000 Legacies and bequests 95,855,000 Grants 88,41 I X0 Investment income 8211463,000 Contracts 58,171,000 Other revenues 511097,000 Nonoperating losses (135,195,000) Total Income $3998290669000 Uses of Funds as a % of Total Income The following pie chart reflects the CBBB Standards addressing the use of funds which, in part, seek to identify how total income from all sources was applied by the charity. The item titled Increase in Net Assets shows the portion of income remaining after expenses, all of which is associated with the September I I 1501 12 response. Prograr*,s %Rk2% :rid rWsirg 4% dmini ti#=�i;7! 4 lUess:e In net t Total income $31982,066,00( Program expenses 3725978481000 Fund raising 13619011000 expenses Administrative 1747182,000 expenses Total expenses (3,570,931,00( p Income in excess of 4111435700( expenses Beginning net assets 211641137100( Ending net assets 215751272100( Total liabilities 9501354100( Total assets $31526, 626, 00( Detailed information, including the Red Cross' audited consolidated financial statements, is on file with the BBB Wise Giving Alliance. An organization may change its practices at any time. without notice Donors must decide for themselves the significance of any variation 510 13 importance of the practice in question in the context of the organization's total performance. For information on a local chapter of the Red Cross, inquirers should contact the Better Business Bureau located nearest the chapter. This report is not to be used for fund raising or promotional purposes. gil `v1d The Salvation Array USA National Headquarters: California Wildfires ATTACHMENT 2 home fl�Yr�• - .................................... . > The War Cry > Young Salvationist > Crest Books > Word & Deed > The Church Beautiful .................................................................: > Developing a personal 28 October 2003 09:18 AM EST California Wildfires your help text only version - turn dynamic menus off The Salvation Army is responding to meet the needs of those affected by a string of massive wildfires raging throughout Southern California from Ventura County to the Mexican border. Salvation Army disaster personnel are currently providing meals to responders and evacuees at shelters and via six mobile feeding units (canteens). Personnel are also providing pastoral crisis counseling. Hot, dry Santa Ana winds and high temperatures are fanning the flames, which stretch over a combined 250,000 acres. Since Saturday the blazes have destroyed more than 700 buildings and claimed at 13 least lives, according to the Los Angeles Times. About 40,000 people have been evacuated due to the fires which have also forced the closure of numerous highways throughout the six affected counties and disrupted flight schedules throughout the region. About 5000 firefighters are currently fighting the blazes, the Times reports. For additional information, please contact The Salvation Army in your area. Financial donations to The Salvation Army can be made via check, made out to The Salvation Army, earmarked "California Wildfires" and sent to your local Salvation Army, or online at www.salvationarmy.usawest.org, or via 1.800.SAL.ARMY. next item print version text only ................................. .................................................................. Salvation Army Responds to California Wildfires California Wildfires Salvation Army to Launch Recovery Phase of Hurricane Isabel Disaster Effort Salvation Army Develops Strategy for Hurricane Isabel Disaster Response Relief Operation Local Corporations Partner With The Salvation Army in Sacrifice and Service to Victims of Isabel http://www.salvafonarmyusa.orglwww_usn.nsf/vw news/CIB967DA2D91C13985256DCD004EC415?o 11 /7/2003 The Salvation Army USA National Headquarters: Salvation Army Responds to California Wildfires Page 1 of 2 ------------------- > central > east > south > west > International Headquarters > online donations > other ................................................................. : ................................................................... .................................................................; ................................................................... > The War Cry > Young Salvationist > Crest Books > Word & Deed > The Church Beautiful .................................................................: .................................................................. > Developing a personal text only version - turn dynamic menus off 28 October 2003 09:20 AM EST Salvation Army Responds to California Wildfires Southern California (October 27, 2003) - The Salvation Army is responding in southern California to assist thousands of residents and fire fighters affected by the deadly wildfires being fueled by the hot, dry Santa Ana winds and high temperatures. The fires, the worst in over 10 years, are blazing from the Mexican border to the northern suburbs of Los Angeles. Six Salvation Army emergency disaster services vehicles (canteens) are assisting in affected areas providing meals to evacuees staying in shelters and fire fighters battling the raging fires. Salvation Army officers (pastors) are also providing pastoral crisis counseling. Salvation Army Team Emergency Radio Network (SATERN) is providing vital communication between Salvation Army response teams and support communication for fire fighters, police and emergency responders. The fires have already claimed 13 lives and destroyed over 850 buildings. Nearly 40,000 people have been evacuated from their homes and numerous highways have been closed. Over 7,000 fire fighters are battling the blazes in six counties and airline flights throughout the region have been affected by the fires. Monetary donations, earmarked Disaster Relief, may be sent to your local Salvation Army or made online at www.salvationarmysouth.ora or by calling 1-800-SAL-ARMY. For further information, a -mail jeffjelletsGuss.salvationarmy.org. next item print version text only ................................ ... . :.j............................................................. .J:: SSSSSS :� Salvation Army Responds to California Wildfires California Wildfires Salvation Army to Launch Recovery Phase of Hurricane Isabel Disaster Effort r. { Salvation Army Develops Strategy for Hurricane Isabel Disaster Response Relief Operation Local Corporations Partner With The Salvation Army in Sacrifice and Service to Victims of Isabel ti 16 http://www. salvationannyusa.orglwww_usn.nsf/vw_newsl4DDC2EFAF 1274EOD85256DCD004F0000?o... 11/7/2003 HSUS Helps Southern California Residents and Pets Flee the Fires ATTACHMENT 3 THE HUMANE SOCIET iOWN Animal Fighting: The Final Round First Strike: The Connection Between Animal Cruelty and Human Violence Rural Area Veterinary Services Halt Hog Factories The Keiko Project HSUS Disaster Center About HSUS Disaster Services Advisory Situation Reports from The HSUS Disaster Center Disaster Preparedness Brochures Disaster Preparedness for Horses Disaster Preparedness for Livestock Disaster Preparedness for Pets Disaster Preparedness Quiz Help Protect Animals in Disasters HSUS Disaster Dog Program Helps Prepare the Best for the worst On High Alert: Emergency Preparedness for You and Your Pets Recent Activities and Information Volunteer for the HSUS Disaster Animal Response Team About Us I Field Projects I How You Can Help I Publications I Government F Home Page >> Field Projects >> HSUS Disaster Center >> Recent Activities and Information >> HSUS Helps Southern California Residents and Pets Flee the Fires HSUS Helps Southern California Residents and Pets Flee the Fires ........... ....... ............ ..... ...... ...... ..... ............ ................. ...... ............ ..... 1........... ......,.....- 000 At least five victims of the Southern California wildfires have reportedly died with their dogs by their side. Another victim, a 20-year-old woman, was critically burned when she apparently tried to save her cat. These are the kinds of scenes that The HSUS is trying to prevent as our staff and disaster volunteers work with humane and animal control officials in Southern California, not only urging residents to take preparatory steps as the fires approach, but also helping to evacuate people and pets when the flames bear down on them. The week-old fires are already the worst in California history. They have consumed 900 square miles of Southern California (an area larger than Orange County, The Los Angeles Times reported), contributed to the deaths of 16 people, and destroyed at least 2,000 homes. News reports say that thousands of residents are living in temporary shelters as the fires continue to threaten people and animals in several different areas, including San Bernardino and San Diego counties. "There has already been too much human and animal tragedy related to these wildfires," says Melissa Seide Rubin, HSUS vice president, Field Services. "We can't stress enough that people leave the danger areas, with their pets, well before an mandatory evacuation order is given. By then, it could be too late." The situation remains volatile in Southern California and its changing nature will require different responses from The HSUS, but to date, here is what we've done in the area: Want to learn more? Loam about HSUS's many animal programs. Get the Humane Living newsletter. Youre- ------------------------------------- mail address: .... ......................... . HSU,' Wildfi Dism e In San Diego County, the West Submit Coast Regional Office (WCRO) began, as early as. last weekend, to monitor the California fires by canvassing local animal service organizations. On Monday, October 27, J 1 1 4 WCRO sent a team to San Diego at the request of the San Diego 17 hap://www.hsus.org/ace/19916 11/6/2003 HSUS Helps Southern California Residents and Pets Flee the Fires Page 2 of 2 Humane Society and SPCA, giving assistance and guidance where needed. On Wednesday, October 29, we formed two search and assessment teams, which are being led by WCRO Director Eric Sakach. The teams are searching for injured and displaced animals in the towns of Crest and Valley Center, where the fires recently caused widespread devastation. The teams will also be assessing those towns for the San Diego County Animal Services Department. In addition, WCRO staff arranged for additional horse evacuation teams from the City of Norco; the teams have the capabilities to evacuate 100 horses at a time. e In San Bernardino County, where the wildfire conditions have continued to worsen over the past few days, more than 25 HSUS staff and disaster volunteers have been deployed to assist the County Animal Services. The HSUS team includes members from Iowa, Maryland, Montana, Oregon and Northern California, each member having animal - handling skills as well as disaster -rescue training. More than 1,000 displaced animals are being cared for by The San Bernardino County Animal Services at four temporary shelters. Thirty percent of them are dogs, 30% cats, and the remaining are horses and livestock. The WCRO has arranged for PETsMART store credit for the City of Victorville, located in the eastern portion of the county. WCRO expects that the teams will remain in place for many days to come. Even though firefighters in Southern California have battled the blazes for more than a week now, the fires continue to threaten new areas. The HSUS urges pet owners to follow our preparation checklist if the fires are threatening their homes. To support The HSUS Disaster Program, send a contribution to: The HSUS Regional and Disaster Services 2100 L St., NW Washington DC, 20037 Or call: 1-888-259-5431 E-?IAIL THis FPfrsE PRINTER FRIENDLY Disaster Preparedness for Pets Situation Report: California Wildfires, 10/28/2003 Situation Report: California Wildfires, 10/29/2003 [Privacy Statement] Copyright ® 2003 The Humane Society of the United Stal http://www.hsus.org/ace/19916 11/6/2003 CBBB Wise Giving Alliance Page 1 of 4 '.S'h{:v.l.•.• a. r:.•: x.•::..• • ..::/,..• •Sr. r.:: / f, .•,.;r: r,:r/r.+< : ?r✓,: r,. r,.•ir:.•: /, �r,:•.,r. r{:•; {./r.•f,•;ir, r ;r,: ; ;•vr' •i „f.•.•:.• ;:,•rr ,,.•II;''' :v + :v::•; •.. 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Humane Society of the United States 2100 L Street, NW Washington, DC 20037 202-452-1100 www.hsus.org Year, State Incorporated: 1954, Delaware Return to List of Charity Reports January 2003 Expiration Date: January 2004 Affiliates: Humane Society International; Humane Society International Australian Office; Humane Society of Latin America; National Association for Humane and Environmental Education; Center for the Respect of Life and Environment; EarthVoice, World Wide Network, Inc.; Association Humanitaria De Costa Rica; National Humane Education Center; Meadow Creek, Inc.; Humane Society of the United States Wildlife Land Trust. Stated Purpose: "to promote the humane treatment of animals and to foster respect, understanding, and respect for all creatures." ... ...... rrr:•:•rrrrrrrrrrrrrrr:•:•r: .............. •: rrrr'rrr'rr:•:•>::•'•r:•-.... �::.::.: �. �. .......... � r>:: � rr:Y �;r>;r:::: �:::>r: � rr:>r:: r:: »r»>:: rrxr;: rr: rr:;r:;;:;:: r:>r: rr:>:>: R;>rr>rr»:>rr: r::•r: rrrrrrrrr>: rrr>r: rr: rr-•>r':+•: •,: •: • : �: Evaluation Conclusions .............::,:?.rrrrr <::•>:::?rrrrrr �•rrrr:�rrrr:rrr:�r:�r ..........................: �'f.?4r:?•:•r::•?»:: � }::?..rrr:: rf.?? �:v:•:•:•::•r:.r:•:'r'r.•?: � f � ?•r>r::•:•i •: •:?•r:•:•:?S•r:•:•r: r::•: � �•::::: •:•ri •rr: ? �::: is irrr :::: ?: ::::::::::.:. Humane Society of the United States (HSUS) meets the CBBB Standards for Charitable Solicitations. Programs ...... � r: x??.+:::: r: rrrr rr:+rrr:: rr: rrr>: rrr ?.:'r:?•:•r: r;: �:: � ?.rr:>rr: rrr+ ???.>rr: rrr>: �: � .:+:???;::>: r>r+r:: r .:: r:::? �: � r ???.: r... r::.r.r;>r.::: HSUS activities recently included initiation of an Internet site focusing on animal protection issues; urging the maintenance of free trade without harming animals, at the World Trade Organization meeting in Seattle; establishment of ten new wildlife sanctuaries; conducting horse cruelty investigation workshops in North Carolina and Texas; and coordinating efforts to deal with companion -animal relief efforts after natural disasters in Oklahoma and North Carolina. HSUS assists local humane societies and animal -control agencies through financial grants, sponsorship of meetings, and publications. It conducts campaigns to promote anti -fur sentiment and alternatives to genuine fur for clothing; to educate caregivers about resources and reasonable expectations for pet -owning; and to raise awareness of the connection between animal abuse and human violence. It also undertakes grassroots campaigns and lobbying to promote pro -animal legislation. Its magazines and newsletters are directed to various audiences, including HSUS members, local animal care agencies, those involved in legislative action at state and local levels, and elementary school students. Some ($7,288,844 or 45%) of HSUS' public education, membership information and publications program is conducted in conjunction with its fund raising efforts. For the year ended December 31, 2000, HSUS's program expenses were: 516 19 http://www.give.org/reports/care�_dyn.asp?226 11 n/2003 CBBB Wise Giving Alliance Page 2 of 4 Public education, membership information and publications 16,022,486 Wildlife, animal habitat and sheltering 7,623,999 Cruelty investigations and regional offices 41236,509 Youth and higher education 2,883,501 Legal assistance, litigation and government relations 21063,233 Laboratory bioethics and farm animals 1,705,846 Total Program Expenses $34,535,574 Governance . ........................................................................................................................................................................................................... Chief Executive Officer: Paul G. Irwin, President Compensation*: $288,848 Chair of the Board: David O. Wiebers, M.D. Chair's Profession / Business Affiliation: Not provided Board Size: 23 Paid Staff Size: 261 * 2000 compensation includes annual salary and, if applicable, benefit plans, expense accounts, and other allowances. Fund Raising Method(s) Used: Direct mail, planned giving, telemarketing, membership appeals, grant proposals, cause -related marketing, publication sales, and catalog sales. Fund raising costs were 28% of related contributions. (Related contributions, which totaled $62,897,301, are donations received as a result of fund raising activities.) HSUS incurred joint costs of $17,436,885 for informational materials and activities that included fund raising appeals. Of those costs, $7,288,844 was allocated to program expenses and $10,148,041 was allocated to fund raising expenses. Tax Status This organization is tax-exempt under section 501(c)(3) of the Internal Revenue Code. It is eligible to receive contributions deductible as charitable donations for federal income tax purposes. Financial 20 http://www.give.org/reports/care_dyn.asp?226 i in/2003 CBBB Wise Giving Alliance Page 3 of 4 The following information is based on HSUS's audited financial statements for the year ended December 31, 2000: Source of Funds Dues and contributions 42,389,134 Bequests 15,8691407 Grants and trust contributions 4,092,943 Investment income 31594,016 Other income 1,788,085 Rental income 631,768 Sales of literature (net of catalog expenses) 447,819 Annuities and unitrusts (including valuation changes) 97,998 Net appreciation in fair value of investments 41433,439 Total Income $64,4771731 Uses of Funds as a % of Total Income This pie chart reflects the CBBB Standards addressing the use of funds which, in part, seek to identify how total income from all sources was applied by the charity. The item titled Increase in Net Assets shows the portion of income remaining after expenses. Administrative ■ Increase in net assets El Programs ❑ Fund Raising Use your mouse to place the cursor over the the Pie Chart to see each value. Total income $64,477,731 Program expenses $34,535,574 Fund raising expenses 17,709,782 Administrative expenses 4,661,450 Total expenses ($56,906,806) Income in Excess of Expenses 7,570,925 Beginning net assets 101,085,936 518 21 http://www.give.org/reports/care_dyn.asp?226 11n12003 CBBB Wise Giving Alliance Page 4 of 4 Ending net assets 108,656,861 Total liabilities 10,450,770 Total assets $119,107,631 Detailed information is on file with the BBB Wise Giving Alliance. An organization may change its practices at any time without notice. Donors must decide for themselves the significance of any variation from the CBBB Standards, taking into account the relative importance of the practice in question in the context of the organization's total performance. This report reflects the results of an evaluation of informational materials provided voluntarily by the organization. A copy of this report has been shared with the organization prior to publication. It is not intended to recommend or deprecate, and is furnished solely to assist you in exercising your own judgement. The name Better Business Bureau is a registered service mark of the Council of Better Business Bureaus, Inc. This report is not to be used for fund raising or promotional purposes. Home / Better Business Bureaus Homepage / About the BBB / Privacy Policy Copyright 2002, BBB Wise Giving Alliance 4200 Wilson Blvd, Suite 800 Arlington, VA 22203 (703)276-0100 22 http://www.give.org/reports/care_dyn.asp?226 i innm COUNCIL/RDA MEETING DATE: November 18, 2003 Consideration of the Planning Commission Action Regarding the Village Semi -Permanent Downtown Directional Sign Program RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: -4 At their meeting of November 4, 2003 the City Council, pursuant to Section 9.200.120, Appeals, called -up for review the action of the Planning Commission regarding their decision pertaining to the Semi -Permanent Downtown Directional Sign Program. Staff received a request from Wells Marvin, for Old Town La Quinta, on October 15, 2003 (Attachment 1) requesting to change the font type on the Semi -Permanent Downtown Direction Sign Program. The purpose was to allow "Old Town" to retain the same font as they currently use on their stationary. Staff has attached pictures of the signs as well as the Municipal Code Section for your review (Attachments 2 and 3). Planning Commission Review The Planning Commission reviewed Mr. Well's request at their meeting of October 28, 2003 (Attachment 4). It was the consensus of the Commission that the sign font should remain as originally approved by the City Council. r 0 S:\CITYMGR\STAFF REPORTS ONLY\BS 4-SEMIPERMSIGNPROG.DOC J Chamber Request In addition, for Council's information, staff received a letter from the Chamber of Commerce on November 10, 2003 (Attachment 5) requesting: 1. Two additional sign panels to each sign currently in place; 2. Leaving the sign panels up for a period longer than 11 months if there is no waiting list for a particular sign location, (the Memorandum of Understanding (MOU), Attachment 6, limits, the period to 11 months); and 3. To be allowed to have more than one line of print on each panel. Accommodating the Chamber's request would require an Amendment to the La Quinta Municipal Code and the MOU between the City and the Chamber. The City Council, Planning Commission, or staff could initiate consideration of such changes if so desired. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Uphold the Planning Commission's decision; 2. Approve the modification as requested by Wells Marvin; 3. Remand the request back to the Planning Commission for further consideration; or 4. Provide staff with alternative direction. Respectfully submitted, He"an munity Development Director Approved for Submission, 4 J- aMA Mark Weiss, Acting City Manager 521 S:\CITYMGR\STAFF REPORTS ONLY\BS 4-SEMIPERMSIGNPROG.DOC Attachments: 1. Letter from Wells Marvin 2. Sign photos 3. Municipal Code Section 4. Planning Commission Minutes of October 28, 2003 5. Letter from the Chamber of Commerce 6. MOU Agreement with the Chamber of Commerce 522 ATTACHMENT M1 Mr. Jerry Herman City of La Quinta La Quinta, California 92253 Dear Jerry, OLO'rOW.11 LA QvintA October 15, 2003 Thank you for taking time to explain the guidelines of Directional Signage to me at the City of La Quinta. Please take this request for Old Town La Quinta Directional Signage with you to the Planning Commission Meeting October 28, 2003. Old Town La Quinta would like to have Directional Signae on the La Quinta Chamber of Commerce Directional Signs at these locations: (L) 52' and Washington (2.) Calle Tampico and Washington (3.) Eisenhower and Calle Tampico. We request that the signage be printed in Old Town La Quinta's font and color. We respect fully ask that you grant the request for our "signature" font and color on the signage in order to keep the integrity of Old Town's visual appeal active. Thank You, (16 Liz Davies Old Town La Quinta 523 13 %8-��sl� La\��.' CSiia�l.7, �:tifr' ..2{1'i ♦ L.ct �%t+it'1fi �� L-�� ��'.'�`�?? ♦ rIW) / / - 1 / �O f-ax �/ 60) / / 1 5057 ♦ P-1\1ia1�: lr Asil\`"��n�t��i�c\\��1 \��:a�.�t\II'1fcl.i-,.�t7\ ♦ C1�(�t0\1t1'1�c.ai�t411'1f[1.C�1�'1 ='Ceat. ir ok. e. OeL&Y�e CNAMBER��'��� �i��► AecLt�+C�uC'+G�� + BANK OF THE DESERT 6) SIGN sTRucTuREs TO BE CONSISTENT A FLORISTIPISABELM WITH B1A U1 QUINT'APPROVED DESIGN CRITERIA. SIGNS OLa Towil To Of MADE OF 3/4" MOO PLY --�------- MOUNTED.TO Ot CA QUINTA PROPERTIES41161, POSTS 3 SANTA ROSA REALTY ot L-mro."b" totm. �:S�GNS.�R1U��s EN;S A� f'�'!+S �AfED t?it Best 'Gt4S. INC ANu WElf (ALA1t0, MMV 90 Koko�ID St ON AMC) 1N CONNfalom *11m IHC SKOF 760n S CtiEROKEE WAY NOW OF SUCH Of AS. OfcSI �, I'n��'�'���ACMCQ� 04ALLF� PALM M NC,S, CA 97164 tJSf.� 8Y OR f�KCI+OSCD 14 Pf�SC%� POt AW PURPOSE "ATSOEYtR H►tTHOW ik Wtly?*N M&ENT OF US I SIGNS, INC ��+wwr+i+r+�.��wws�r�w�.^w....+..++. ���f'�w.J �+rf�ws'�•i�r►J�d!� st'••.• . w f.. ._ ... ... ... ....... • .'�.. op do Tprojed narra: u) PA qty. stole; • 1'I /{ INTERSECTION OF CALLE TAMPICO AND AVENIDA BERMUDAS NORTHWEST] CORNER. SOUTHWEST CORNER NORTHEAST CORNER SOUTHEAST CORNER rn� AVENIDA BERMUDAS AND AVENUE 52 LOOKING EAST ON AVENUE 52 LOOKING WEST ON AVENUE 52 506 WASHINGTON STREET AND CALLE TAMPICO LOOKING NORTH ON WASHINGTON STREET LOOKING SOUTH ON WASHINGTON STREET J.12 7 r*4 sjd V-4 EISENHOWER DRIVE AND CALLE-TAMPICO LOOKING NORTH ON EISENHOWER DRIVE LOOKING SOUTH ON EISENHOWER DRIVE 5.2 3 ATTACHMENT #3 9.160.080 Semipermanent downtown Village directional signs. A. Purpose. To provide vehicular direction to specific businesses which, due to their location within the boundaries of the "Village at La Quinta" specific plan area and away from major arterials, are difficult to find. B. Definition. "Downtown Village directional sign panel" means an interchangeable sign panel which does not require a sign permit, mounted on a monument base structure. The sign panels list businesses in the Village at La Quinta area. C. Maximum Time Periods. No downtown village directional sign panel shall be installed for more than eleven consecutive months out of any twelve-month period. The date of installation shall be legibly marked on the lower right hand comer of the face of the sign. • • (L QVISU 350 9.160.060 D. Monument Base Structure —Size and Standards. Downtown Village directional sign panels shall only be installed in approved monument base structures which conform to the following standards: 1. Structures shall not exceed eight feet in height and six feet in width. 2. Structures shall contain no more than six sign panels per face or side. 3. Structures shall have no more than two faces or sides. 4. Structure shall include, at the top, a decorative cap or sign of maximum two feet six inches high and six feet wide. 5. The base shall be constructed of block, brick, wood, stone or other similar material 6. Design, construction, color and materials of structure and text shall be approved by the planning commission. 7. No tag, sign, streamer, device, display board or other attachment may be added or placed upon the structure. E. Sign Panel Size and Standards. Downtown Village directional sign panels which are mounted in the monument base structures shall be eight inches in height and five feet wide, and shall conform to the following standards: 1. The use of said sign panels shall be for the sole identification of any commercial businesses located and operating within the boundaries of the Village at La Quinta specific plan area. 35 1 aA QWw s-W 9.160.01 2. Each sign panel shall contain the name of the business and a directional arrow on one line. 3. Indirect lighting may be provided as set forth in Section 9.100.150. k F. Sign Locations. Five structures shall be allowed with specific locations to be approved by the planning commission. } The specific location at each intersection shall be approved by the director of community development and the director of public works. The structures may be located in the city's right-of-way. If located in the right-of-way, an encroachment permit shall be obtained from the director of public works. The structures shall be located for maximum readability and traffic/pedestrian safety. G. Installation. The city shall have the discretion to contract with a nonprofit group or nongovernmental {_ agency to install and manage the sign panels and structures. Fees may be charged only to the extent necessary to cover costs for installation and subsequent maintenance. The group or agency chosen to administer the downtown Village directional sign program shall sign a memorandum of agreement with the city setting forth the scope of responsibilities and services to be provided. H. Maintenance. The group or agency contracted to install and manage the sign panels and structures shall be responsible for maintaining the panels and structures in good order at all times. Upon request by the city, sign panels and structures shall be repaired and/or maintained within thirty days of said request. Failure to repair/maintain sign panels and structures shaft be cause for city to request removal or to remove. (Ord. 2M § 1 (Fade. A) (pm), 1996) 530 351 cv Q , -" 03 ATTACHMENT Planning Commission Minutes October 28, 2003 �] C. Semi -Permanent Downtown Village Sign Program; a request of the City / for consideration of a modification to the sign program in the Village Commercial District 1. Chairman Kirk asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. 3. There being no further questions of staff and no other public comment, Chairman Kirk closed the public participation portion of the meeting and opened the matter for Commission discussion. 4. There being no further comment, it was moved and seconded by Commissioners Daniels/Abels to adopt Minute Motion 2003-019 accepting staff recommendations. Unanimously approved. IX. CORRESPONDENCE AND WRITTEN MATERIAL: X. COMMISSIONER ITEMS: 1. The was no report on the City Council meeting of September 16, 2003. XI. ADJOURNMENT: There being no further b siness, it was moved and seconded by Commissioners Abels/Daniels to adjourn thi egular meeting of the Planning Commission to a regular meeting of the Planning Comm sion to be held on November 25, 2003, at 7:00 p.m. This meeting of the Planning Co ission was adjourned at 9:13 p.m. Respectfully submitted, Betty J. Sawyer, Executive Secretary City of La Quinta, California 531 G:\WPDOCS\PC Minutes\10-28-03WD.doc 13 Bill Lohman, Chairman of the Board Riverside County CaIWORKs GAIN Program Diane Glanz, CEO La Quinta Chamber of Commerce Lini Handy, istVice Chair Legislative & ComrnunityAffairs Village Profile Publishing David Howard, 2nd vice chair �F October 23, 2003 Mr. Tom Dirk, .Chairman Planning Commission City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Dear Chairman Kirk: OF ATTACHMENT #5 Events & Programs Cherokee Homes On behalf of the La Quinta Chamber of Commerce, I would a to request a modification to The Semipermanent Downtown Village Directional Sign Scott Brooks, Vice chair Memorandum of Agreement that was executed January 23, 1997. Membership Services /ESA Printing Lew Piper, Treasurer Currently, we have erected four of the five signs allowed in the Agreement. Boseant Piper&.Associates CPAs Each of these signs allows for 6 sign panels to display local businesses. Dr. Kurt A. Spurgin, U.C. Past Chair Because of the increased development and occupancy of commercial Advanced Physical Health center businesses in Old Town La Quinta, we are experiencing a permanent wait DIRECTORS list for access to these directional signs. Knowing that in the near future more businesses will be locating in Old Town, we would like to add 2 Stu Bailey Pacific Western Bank additional sign panels to each sign to meet the future demand. Victoria Bailey Desert springs Publishing Additionally, the current MOU asks that we remove a business sign panel Karen Bjorn for a period of one month after it has been displayed for 11 months. The Palm Desert National Bank sign currently located at 52nd Avenue and Bermudas has only 4 of the 6 Kent Clayton panels designated. If there is not wait list, would it be acceptable to leave John F Kennedy Memorial Hospital these signs in place until there is a demand? Lawrence Craig Prudential Financial I recently learned that the MOU specifies that the installation date be shown David Dorn on all the panels in the lower right hand corner. This has never been done. La Quinta Ace Hardware We instructed the sign maker to include this information on all future panels. Jon P Gaffney Is it the Commission's preference that we pull the current signs to add this Desert Sands Unified School District information to existing sign panels? Rosa Maria Gonzales Imperial Irrigation District As regards the 2 double sided signs allowed for in the MOU, it appears that Garret Kriske each side could reflect different businesses. Is this correct? We are in the KSL De-sert Resort &club process of ordering the fifth sign for installation and plan to make it double Mark S. Moran sided as allowed in our MOU. Nlark S. Aloran & Associates Pedro Rincon Peterson, Slater & Osborne Ted Thompson ErnbassN, Suites Hotel Palm Desert 78-371 Highway 111 La Quinta, CA 92253 Phone: 760-564-3199 Fax 760-564-311 1 ww\A/.Iaquintachamberofcommerce.com n. 4/ �32 Thank you for allowing the Chamber to manage this program. The businesses that have located in Old Town are great to work with and an asset to our community. I also appreciate your patience as I try to understand the ground rules for this program and for your consideration of our requests. Cordially, Diane Glanz President/EO 533 ATTACHMENTN6 MEMORANDUM OF AGREEMENT The City of La Quints hereby designates the La Quinta Chamber of Commerce as the sole and exclusive provider of The Semi -Permanent Downtown Village Directional Sign Program. Said program shall be conducted by the La Quinta Chamber of Commerce in accordance with all applicable City Codes and City of La Quinta Resolution 97-02 (Exhibit "A", attached hereto). The Chamber of Commerce will provide the following services: 1. Contact all applicable businesses contained within the area zoned and designated as "The Village District" by the City of La Quinta, and register them into the Program if they so desire. 2. Act as point of contact for businesses who are involved in the Program. 3. Communicate with business concerns and transactions to the Sign Company retained by the Chamber of Commerce to provide designated services. 4. Act as point of contact to handle all City concerns and/or requests. 5. Be directly responsible for the performance of duties by the Sign Company. 6. Directly invoice businesses for services rendered and pay the Sign Company for such services. 7. Fees may be charged only to the extent necessary to cover costs for installation and subsequent maintenance. 8. Arbitrate any differences between Sign Company businesses. 9. Design and install signs in accordance with City approved Programs and any applicable City ordinances. 10. Maintain signs in good order at all times. Upon request by the City, sign panels and structures shall be repaired and/or maintained within 30-days of said request. Failure to repair/maintain sign panels and structures shall be cause for the City to request removal or to remove said signs. 11. Install approved identification header panels on all sign structures. 12. The Sign Program will be made available to all businesses within The Village District at one price, irrespective of marketings within the La Quinta Chamber of Commerce. 534 DOC WHAMignpr 04 Memorandum of Agreement Chamber of Commerce - Village Directional Sign Program 13. The Chamber of Commerce further agrees to hold the City of La Quinta harmless from any claims for damages as a result of the erection or maintenance of any signs. The signs shall be the property of.the La Quinta Chamber of Commerce. 14. The Chamber of Commerce shall make vacant sign panels available to the City to be used for community service projects and public/City landmarks when requested by the City, based upon mutual agreement. The City of La Quints agrees that the Sign Program shall be conducted by the La Quinta Chamber of Commerce for a minimum of one year from the signing of this Agreement, provided there is sufficient market demand. Thereafter, the City Council of the City of La Quinta may upon a thirty (30) day written notification to the Chamber of Commerce cancel this Agreement and require the Chamber to remove all signs and sign structures. The City Council of the City of La Quints will give the La Quinta Chamber of Commerce fifteen (15) days written notice prior to any consideration of an action to cancel this Agreement. The sign structures and signs shall conform to the following general standards: 1. Structures shall not exceed eight (8) feet in height and six (6) feet in width. 2. Structures shall contain no more than six (6) sign panels per farce or side. 3. Structures shall have no more than two faces or sides. 4. Structures shall include, at the top, a decorative cap or sign of maximum two feet six inches (21611) high and six (6) feet wide. 5. The base shall be constructed of block, brick, wood, stone, or other similar material. 6. Design, construction, color, and materials of structure and text shall be approved by the Planning Commission. 7. No tag, sign, streamer, devise, display board or other attachment may be added or placed upon the structure. 8. Downtown Village Directional Sign Panels which are mounted in the monument base structure shall be eight (8) inches in height and five (5) feet wide, and shall conform to the following standards: a. The use of said sign panels shall be for the sole identification of any commercial businesses located and operating within the boundaries of The Village District area. DOCJHCHAM.sgnpr J Q J Memorandum of Agreement Chamber of Commerce - Village Directional Sign Program b. Each sign panel shall contain the name of the business and a directional avow on one line. C. Indirect lighting may be provided as set forth in Section 9.100.150. 9. Five structures shall be allowed as approved by the Planning Commission and are as follows: a. Calle Tampico and 'Washington Street - a single sided sign. b. Calle Tampico and Avenida Bermudas - a double sided sign. C. Calle Tampico and Eisenhower Drive - a double sided sign. d. 52nd Avenue and Washington Street - a single sided sign. e. 52nd Avenue and.Avenida Bermudas - a single sided sign. This Agreement constitutes the entire understanding and Agreement between the City of La Quinta and the La Quinta Chamber of Commerce. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiation or previous agreements between the City and Chamber with respect to all or any part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City or of the Chamber. IN WITNESS WHEREOF, this Agreement has been executed by the City of La Quinta and the La Quinta Chamber of Commerce on this J/ day of ��� 1997, as authorized by Resolution97-49 of the City Council. ATT T: NDRA L. JUHOLA : At1, City Clerk APPROVED AS TO FORM: —Z(2AA 4 AA� 0, tL AaqZ4� DAWN C. HONEYWELL, City Attorney CITY OF LA QUINTA By 2" ; OMAS P. GENOVESE, City Manager LA QUINTA CHAMBER OF COMMERCE r U DATE: By 5 3 6 MICHELLE DALLAS, Executive Director DocaHCxAM.sgnp< 06 tsN�r'�� - 8lacl� ReckZ� �md. Trta.�'Te ��w.rple C NAM � BANK OF THE DESERT F LA QUiNTA FLORISTmISAB - EL [AS � SANTA ROSA REALTY AL ' " `IUINTA PROPERTIES A : 6) SIGN STRUCTURES TO BE CONSISTENT WITH BIA APPROVED DESIGN CRITERIA. SIGNS TO Of MADE OF 3/4" MOO PLY MOUNTED.TO 41611 POSTS l��. tbE1tS, o:s�Ghis. �RT„I�t+GEr��NtS, �►?`� f'tI��S !;'iot�AF� >J�t REf�ESEN1Ea �T njiS QRAWINO ARE OWW 11 AND�1tO TY O!- Best Signs, Inc. $[$I S.'Gt4S, !t4C ANO WERE cR AIED, tVOLYEV M41� (CA USf ON AND tt4 CCNNf.MN *11A IHE SKOX � r�0�� 760n t CHEROKRE WAY NbN: OF SUCH imAS. INSt_SKS, AM�,�,��HYSAM CaK OR KANS �V.i P�t1.M �pA:NC,S, C� 9?'.t f.A K usE5 by Oit DISCtOSco 14 ANY 0'fASC�N dt �Op�I►�t�Ktx� 3?Ei•b27_S M& ANY tURPOSE WNATSOEVO NVITHOU'l ' WR1?TE �d ► ► Of SES I SIGNS. iNc project nacre: qty* Vote; PON, COUNCIL/RDA MEETING DATE: November 18, 2003 Consideration of Requests Regarding Annexation of the Area East of Monroe Street, Avenue 52 to Avenue 62 RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: At the City Council meeting of November 4", staff submitted a Department Report on efforts that were being made by residents east of Monroe Street, south of Avenue 52, north of Airport Boulevard, and west of Van Buren Street, to be annexed into the City of La Quinta. At that meeting Council directed staff to place this item on the Agenda for this meeting to consider options. One of the options Council could consider would be establishing a committee of two Council Members and appropriate staff, for the purpose of meeting with the City of Coachella to discuss the issue. Staff is still receiving petitions and continues to add them to the map. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Appoint a committee consisting of two Council Members and appropriate staff to meet with the City of Coachella; 2. Take no action at this time; or 538 S:\CITYMGR\STAFF REPORTS ONLY\BS 5-ANNEXEMON52-62.DOC 3. Provide staff with alternative direction. Respectfully submitted, IQ�� e'4.� -- J ry Her rKan mmunity Development Director Approved for Submission, Mark Weiss, Acting City Manager 02 5 r3 C� OF'fk�9 COUNCIIJRDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: ITEM TITLE: Consideration of the Planning Commission BUSINESS SESSION:-40-Action Regarding a Use Interpretation for Car Washes in CONSENT CALENDAR: the Village Zoning District STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: As deemed appropriate by the City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Staff received a request from Mr. Ted Newell on October 21, 2003 (Attachment 1), requesting Planning Commission consideration of whether or not a car wash would be permitted in the Village Zoning District. Since Section 9.65 of the Zoning Code does not clearly state whether or not a car wash would be permitted, staff referred the matter to the Planning Commission for clarification. At their meeting of October 28, 2003 the Planning Commission unanimously agreed the Code does not allow for a car wash in this Zoning District. At the City Council meeting of November 4", Council directed staff to place this item on the Council Agenda for discussion. 540 There are generally three types of car washes: 1) self serve, where the individual washes his own car; 2) automated, where the driver remains in the car as it is pulled through the washing system; and 3) full service, where attendants take the car through the system and complete the washing process. Mr. Newell states in his letter that the type of car wash he wishes to construct is one that is associated with a gas station where the car and driver are pulled through the brushes or brushless washing system. Should Council determine this is a permitted use in the Village, all future applications for this type of use would be processed with a Village Use Permit. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Affirm the Planning Commission's decision; 2. Reverse or modify the Planning Commission's decision; 3. Remand the request back to the Planning Commission for further consideration; or 4. Continue the request and provide staff with alternative direction. Respectfully submitted, Iry Hgtman mmunity Development Director Approved for Submission, K4j,,,- Mark Weiss, Acting City Manager Attachments: 1. Mr. Newell's letter w 541 ATTACHMENT NI Memo To: .Jerry Herman Director Date:10/21/2003 o1 . community Development Oct? La Quinta, CA COAQ P F p ^� MfNT From: Ted Newell POB 1574 La Quinta, CA 92253 Mr. Herman, this is. my request. Iwould like to have the following issue agendized for the October 28" planning commission meeting: I would like to get a decision from the commission regarding whether or not they would allow a.car wash on Lot 65 of Desert Club tract, unit #4, APN: 770-123-005. I expect this to be the type of car wash where the driver stays in the car while the car is pulled -through the wash by a conveyer system. I may or may not offer vacuum or wipe -off service. I have had -a discussion with Steve Robbins. of the Coachella Valley Water District, and .he said that Water District would have not problem a car wash as long as a state of the art recycle system. was part of the plan. This lot is situated between Tampico and Main Street,. and is the second lot from the Tampico driveway of the Seniors Center. I -understand that a site plan and building plan that meets the commission's requirements would be needed before any final use permit could be, issued However, since the community development permitted. uses do not specifically mention a car wash, I would like some guidance from the commission. Thank you. l .-C 03542 el T6 ✓,Y 1111i i� w� OF'T9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Consideration of a Wall Height for the Area Between the Southern California Presbyterian Homes Senior Project, Hadley Villas, and the Lake La Quinta Residential Development. RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Resolution No. 2002-47 (Attachment 1) approved Site Development Permit 2002-732 for the construction of an 81-unit senior apartment complex ("Project") with a multi- purpose room at the southwest corner of Avenue 47 and Adams (Attachment 2). A total of nine buildings were approved, with heights varying from 18 feet to 24 feet. Condition No. 81 of the Resolution requires a six foot high stucco wall along the southern perimeter of the site. The site has been graded and applicant is preparing to construct the improvements. 543 Request The Lake La Quinta .Homeowners' Association and a resident (Attachments 2 and 3) are requesting the City and/or the applicant (Southern California Presbyterian Homes) incur the cost to increase the height of the block wall by an additional two feet, or construct a three foot berm with a six foot high block wall along the southern perimeter of the Project (between the two developments) . The Lake La Quinta Homeowners' Association and resident are concerned with the visibility of the Project. Site Layout As illustrated on the attached site plan (Attachment 4), the Project is located north of the Lake La Quinta residential development. The closest senior apartment building to the southern property line is approximately 95 feet. A 20-foot landscape setback, retention basins, carports and driveway are located between the Project's southern property line and the apartments, at a typical distance of over 100 feet. An additional 60 feet is located between the Lake La Quinta homes' front setback and the Project's southern property line. The Project's original grade was approximately 59 feet to 67 feet above sea level, with the grade sloping upward from the southwest to the northeast. Dulce Del Mar (top of curb) is approximately 58.82 feet above the sea level, for an average grade difference between the two properties of approximately one to two feet. On the Precise Grading Plans the top of the wall will be 65 feet above sea level. The finish floor for the apartments will range from 62.70 feet to 66.70 feet (from southwest to northwest) above sea level. The driveway and carports are 61.30 feet to 62.15 feet above sea level (top of curb). Issues The following are issues the Council may wish to consider for this matter: 1. Visibility. The wall will not shield the view of the Project from the Lake La Quinta Homes. The apartment's finish floors are 3.88 feet to 7.88 feet higher than the Dulce Del Mar. Note, however, there are no views north, through the site, except those of Washington Park (Target Center) and an office building. 2. Engineering. The Project has been engineered with retention basins along the southern perimeter. Any change to the projects topography may affect these retention basins. 3. Cost. According to the developer (Attachment 5), Southern California Presbyterian Homes, an additional $45,000 dollars would be required to add an 944 additional two feet to the wall. The applicant indicates they do not have the funds. 4. Maintenance. Should a berm/landscape area be required the wall will move north, away from the southern property line to accommodate the berm/landcape. The landscape area would be difficult to maintain unless access is provided to this landscape area or maintained by the Lake La Quinta Homeowners Association. 5. Code. The Code currently limits wall heights to six feet. Walls higher than six feet are allowed only to mitigate sound impacts. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the request of the Lake La Quinta Homeowners' Association; 2. Approve the request of the Lake La Quinta Homeowners' Association and determine who should pay for the cost of the wall and/or berm; or 3. Provide staff with direction. Respectfully submitted, �rry torman ommunity Development Director Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Resolution 2002-047 with minutes 2. Correspondence from Lake La Quinta Homeowners' Association (dated October 29, 2003) J J J 34� PAOscar\wall extensionkc rpt.doc 3. Correspondence from Mr. Charles J. Sindelar (dated November 4, 2003 4. Site Plan 5. Correspondence from Mr. Benjamin F. Beckler III, Southern California Presbyterian Homes (dated October 9, 2003) 546 4 P:\Oscar\wall extension\cc rpt.doc 0 0 ATTACHMENT #1 PLANNING COMMISSION RESOLUTION 2002-047 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT PLANS TO ALLOW AN 81 UNIT SENIOR APARTMENT COMPLEX ON A 10.17 ACRE SITE. CASE NO.: SITE DEVELOPMENT PERMIT 2002-732 APPLICANT: SOUTHERN CALIFORNIA PRESBYTERIAN HOMES WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 14T" day of .May, 2002 hold a duly noticed Public Hearing to consider a request by Southern California Presbyterian Homes for approval of an 81 unit senior apartment complex, generally located at the southwest corner of Avenue 47 and Adams Street, more particularly described as follows. APN: 643-090-014, WHEREAS, said Site Development Permit application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has conducted an Initial Study (Environmental Assessment 2002 444), and determined that thie proposed Site Development Permit will not have a significant impact on the environment and a Mitigated Negative Declaration of Environmental Impact has been certified; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Planning Commission did make the following mandatory findings pursuant to Section 9.210.010 of the Zoning Code to justify approval of said Site Development Permit: 1. Consistency with the General Plan: The project as proposed is consistent with the goals and policies of the General Plan in that the design, height, scale and mass of the project is compatible with the Medium Density Residential (MDR) Land Use designation. 2. Consistency with the Zoning Code: The proposed project is consistent with the development standards of the High Density Residential (RH) Zoning District, including but not limited to, setbacks, architecture, building heights, building mass, exterior lighting, parking, circulation, open space and landscaping. 3. Compliance with the California Environmental Quality Act (CEQA): The proposed project is consistent with the requirements of CEQA, in that Environmental Assessment 2002-444 was prepared for this project with a 547 recommendation for certification of a Mitigated Negative Declaration of Environmental Impact. J 5 P:\PC Reso & COA\PC fieso SDP 02-732.wpd PLANNING COMMISSION RESOLUTION 2002-047 SITE DEVELOPMENT PERMIT 2002-732 ADOPTED: MAY 14, 2002 4. Architectural Design: The architectural design of the proposed building, including but not limited to, architectural style, scale, building mass, materials, colors, architectural details, roof style, and other architectural elements, is compatible with surrounding development and with the quality of design prevalent in the City, in that it Lacks the bulky mass of a residential building due to the articulation, stucco exterior finish, desert tone colors, tile roofs, courtyards and trellises; the proposed buildings are adequately set back with multiple wall planes so as to minimize the appearance of a large structural mass. 5. Site Design: The site design of the proposed project, including but not limited to, project entries, interior circulation, pedestrian access, pedestrian amenities, screening of equipment, trash enclosures, exterior lighting, and other site design elements such as scale, mass, appearance, and amount of landscaping are compatible with surrounding development and quality of design prevalent in the City in that the proposed project meets the development standards of the City's Zoning Code. 6. Landscape Design: As conditioned, landscaping plan for the proposed project, including but not limited to, the location, type, size, color, texture, and coverage of plant materials, has been designed to provide visual relief, complement the building, visually emphasize prominent design elements, screen undesirable views, provide a harmonious transition between buildings, and provide an overall unifying influence to enhance the visual continuity of the project. The proposed landscaping is compatible with the surrounding area in that the variety of the plant palette, placement of shade trees and decorative plants, provide an aesthetically pleasing and well functioning use of landscaping space. NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the Planning Commission for this Site Development Permit; 2. That it does hereby approve Site Development Permit 2002-732 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta Planning Commission held on this 141h day of May, 2002, by the following vote, to wit: 548 6 P:\PC Reso & COMPC Reso SDP 02-732.wpd PLANNING COMMISSION RESOLUTION 2002-047 SITE DEVELOPMENT PERMIT 2002-732 ADOPTED: MAY 14, 2002 AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels NOES: ABSENT: Commissioner Kirk ABSTAIN: JACQUES ABELS, Chairman City of La Quinta, California ATTEST: JERRY HERMAN Community Development Director City of La Quinta, California %49 P:\PC Reso & COMPC Reso SDP 02-732.wpd PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - ADOPTED SITE DEVELOPMENT PERMIT 2002-732 - SCPH ADOPTED: MAY 14, 2002 1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (the "City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the developer of any claim, action or proceeding and shall cooperate fully in the defense. 2. Prior to the issuance of any permit by the City, the applicant shall obtain the necessary permits and/or clearances from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies When the requirements include approval of improvement plans, applicant shall rnish proof of such approvals when submitting the improvement plans for Ci y approval. 3. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State ater Resources Control Board's Order No. 99-08-DWQ . A. For construction acivities including clearing, grading or excavation of land that disturbs five (5) acrs or more of land, or that disturbs less than five (5) acres of land,- but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this Site Development Permit. ;_; 8 PAMartin\SCPH\PC SDP 02-732 COA-1.wpd 550 Page 1 of 13 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practice ("BMPs"), 8.70.020 (Definitions), LQMC: 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All of applicant's erosion and sediment control BMPs shall be approved by the City Engineer prior to any on or off site grading being done in relation to this project. F. All approved project BMPs shall be maintained in their proper working order throughout the course of construction, and until all improvements have been accepted by the City. 4. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 5. Prior to the issuance of any permit(s), the applicant shall acquire, or confer, those easements, and other property rights necessary for the construction and/or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services, and for the maintenance, construction and reconstruction of essential improvements. 6. The applicant shall offer for dedication all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 7. Unless the ultimate developed right-of-way can be documented, the public street right- of-way offers for dedication required for this development include: 9 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 2 of +J PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 A. PUBLIC STREETS 1) None - All off site street dedication is in place. 8. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 9. The applicant shall create perimeter landscaping setbacks along all public right-of-ways as follows: A. Avenue 47 - 10 foot from the Right of Way/Property Line. The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes. 10. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas shown on the Site Development Permit. 1 1. The applicant shall vacate all abutter's right -of -access to public streets and properties from all frontages along such public streets and properties, excepting those access points shown on the Site Development Permit. 12. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, ingress/egress, or other encroachments will occur. 13. When an applicant proposes the vacation, or abandonment, any existing right-of-way, or access easement, which will diminish the access rights to any properties owned by others, the applicant shall provide an alternate right-of-way or access easement, to those properties, or shall submit notarized letters of consent from the affected property owners. 14. The applicant shall cause no easement to be the subject property between the date of apr PAMartin\SCPH\PC SDP 02-732 COA-1.wpd ranted, or recorded, over any portion of )val of this Site Development Permit and 10 Page 3 of 1 -Z 5 2 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 the date of final acceptance of the on and off -site improvements for this Site Development Permit, unless such easement is approved by the City Engineer. IMPROVEMENT PLANS As used throughout these conditions of approval, professional titles such as "engineer," "surveyor, and "architect" refer to persons currently certified Or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 16. The following improvement plans shall be prepared and submitted for review and approval by the Engineering Department. A separate set of plans for. each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Perimeter Landscape Plan: 1 " = 20' B. On -Site Rough Grading Plan: 1 " = 40' Horizontal C. Site Development Plans: 1 " = 30' Horizontal D. On -Site Utility Plan: 1 = 40' Horizontal E. On -Site Landscape Plan: 1 " = 20' Horizontal The plans shall be submitted a minimum of 8 to 10 weeks prior to the issuance of construction permits to allow adequate time for plan check and revisions. Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements; and show the existing street improvements out to at least the center lines of adjacent existing streets. "Site Utility" plans shall normally include all sub -surface improvements including but not necessarily limited to sewer lines, water lines, fire protection and storm drainage systems. 11553 PAMartin\SCPH\PC SDP 02-732 COA-1.wpd Page 4 of 13 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 "Rough Grading" plans shall include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. . 17. The City maintains standard plans, details and/or construction notes for elements of construction. For a fee, established by City resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 18. The applicant shall furnish a complete set of the AutoCAD files of all complete, approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format which can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. GRADING 19. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 20. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 21 To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, and C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16 (Fugitive Dust Control), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. J J 4 12 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 5 of 13 PLANNING CQMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL -Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions submitted with its application for a grading permit. 22. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/car water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 23. Slopes shall not exceed 5:1 within public rights of way and 3:1 in landscape areas outside the right of way unless otherwise approved by the City Engineer. 24. The (applicant shall minimize the differences in elevation between the adjoining properties and the pads within this development. 25. Priorlto any site grading or regrading that will raise or lower any building pads within the project site by more than plus or minus three tenths of a foot from the elevations shown on the approved Site Development Permit, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 26. Prior -to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Eachpad certification shall list the pad elevation as shown on the approved grading plan] the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINA E 27. The,PPlicant shall comply with the provisions of Section 13.24.120 (Drainage), .. a LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing, the greatest total run off. 28. In design of retention facilities, the maximum percolation rete shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. J J J 13 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 6 of 13 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 29. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 30. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 31. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 32. For on -site common retention basins, retention depth shall not exceed six feet and side slopes. shall not exceed 3:1. 33. Stormwater may not be retained in landscaped parkways or landscaped setback lots Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 34. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 35. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 36. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 37. The applicant shall incorporate the existing open Swale along the westerly side of the site (from the underwalk drain on Avenue 47) and the existing open swale along the southerly end of the site (from the underwalk drain on Adams Street) into the landscape theme. These swales shall be regraded to provide adequate capacity for the peak 100 year storm event and shall be treated with an approved erosion control material, i.e. turf, rip rap, concrete, etc. The swales shall be located within the drainage easements and shall be maintained by the applicant. J~� Page 7 of 13 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 140, 2002 UTILITIES 38. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 39. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all.above-ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 40. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed. underground. 41. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports ,of all utility trench compaction for approval by the City Engineer. PARKING LOTS and ACCESS POINTS 42. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 43. The design of parking facilities shall conform to LQMC Chapter 9.150 (Parking). Entry drives, main interior circulation routes, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 44. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Avenue 47) approximately 470 feet from the westerly property line. This driveway shall have full right in/right out and left in/left out turning movements. The security gate for this project shall be located away from the property line a sufficient distance with the following access road design features: adequate stacking, a rejection turnaround feature, and a separate lane for guests 15 PAMartin\SCPH\PC SDP 02-732 COA-1:wpd Page 8 of 13 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 B. Secondary Entry (Avenue 47) approximately 110 feet from the westerly property line. This driveway shall have full right in/right out and left in/left out turning movements. 45. Pursuant to Section 9.150.080(A)(8)(b) (Parking), LQMC, the applicant shall provide 30-foot uninterrupted driveway throats into the parking lot, or alternatively provide a combination of a dedicated right turn deceleration lane and the drive throat that will equal a total of 30-feet. CONSTRUCTION 46. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphaltic concrete and Portland cement concrete. The submittal shall include the test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include the most recent (less than six months old at the time of construction): aggregate gradation test results confirming that the design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs have been approved. 47. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 48. The applicant shall comply with Sections 9.90.040 (Table of Development Standards) & 9.100.040 (Landscaping), LQMC. 49. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 50. Prior to issuance of building permits, the applicant shall submit evidence that one of the following has occurred: r A. Through a written agreement with the Lake La Quinta Homeowners Association, J J the applicant has agreed to pay for his share of the perimeter landscaping and16 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 9 of 13 PLANNING cOMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 149 2002 irrigation water and maintenance on Avenue 47 and Adams Street along the project perimeter. B. The existing irrigation system has been modified along the landscaped frontage on Avenue 47 and Adams Street along the project perimeter to be self contained. Separate water meter(s) shall be set to meter the water usage for this projects frontage. The modifications shall be done in a manner to provide continued service to the adjacent landscaped areas. 51. Landscape and irrigation plans for landscaped lots, setbacks and retention basins shall be signed and stamped by a licensed landscape architect. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 52. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. 53. Only incidental storm water will -be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. QUALITY ASSURANCE 54. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 55. The applicant shall employ, or retain, qualified engineers, surveyors, and such or other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 56. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods }5 Pa P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 10 of 13 1 0 1 0 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 employed comply with the plans, specifications and other applicable regulations. 57. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 58. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 59. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 60. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. COACHELLA VALLEY WATER DISTRICT (CVWD) 61. Appropriate fees, if any, shall be paid to the CVWD in accordance with their current regulations for service to the site. 62. The site shall be annexed to Improvement District Nos. 55 and 82 of the district for sanitation service. 63. The applicant shall be required to install a lint trap for laundry room operations as part of the project. The size of the lint trap will be determined by the Riverside County Environmental Health Department and approved and inspected by CVWD. 64. Grading, landscaping and irrigation plans shall be submitted to the CVWD for review to ensure efficient water management techniques. 5 G 0 18 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 11 of 13 y PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 RIVERSIDE COUNTY FIRE DEPARTMENT 65. Approved super fire hydrants shall be located not less than 25 feet, nor more than 165 feet, from any portion of the buildings as measured along vehicular travel ways. 66. Blue dot reflectors shall be placed in the street 8 inches from the centerline to the side that the fire- hydrant is located, so as to identify fire hydrant locations during an emergency. 67. Minimum fire flow of 1500 gallon per minute (GPM) for a 2-hour duration. Fire flow is based on type VN construction and a complete fire sprinkler system. 68. Building plans shall be submitted to the Fire Department for plan review to run concurrent with the City's plan check procedures. 69. Buildings over 5,000 square feet are required to be equipped with fire sprinklers. Fire sprinkler plans shall be submitted to the Fire Department for review and approval prior to issuance of a building permit. 70. The applicant shall provide primary and secondary access for emergency vehicles. The applicant shall verify that all portions of the buildings are within 150 feet of an approved vehicle access point. 71. Any operation that produces grease -laden vapors will require a hood/duct system for fire protection. Hood/duct fire protection plans shall be submitted to the Fire Department for review and approval prior to installation. 72. The required water system, including fire hydrants shall be installed and accepted by the appropriate water agency prior to any combustible building materials being placed on site. 73. The applicant or developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 74. Install a KNOX key box on each commercial building. Contact the Fire Department for an application. 75. Install portable fire extinguishers as required by the California Fire Code. PAMartin\SCPH\PC SDP 02-732 COA-1.wpd 19 Page 12 of 13 561 PLANNING COMMISSION RESOLUTION 2002-047 CONDITIONS OF APPROVAL - Adopted SITE DEVELOPMENT PERMIT 2002-732 Adopted: MAY 14, 2002 CARPORT AND PARKING LOT LIGHTING 76. Carport lighting shall include low pressure sodium fixtures. Said fixtures shall be a metal shoe box type with a clear, flat, polycarbonate lens and flourescent tubes. The fixtures shall be mounted underneath the roof canopies and spaced a minimum of 30 feet apart or each carport unit. 77. The carport units shall match the colors of the proposed residential buildings of the project. 78. Parking lot lighting fixtures shall include a low pressure sodium fixture. Said fixture shall be a shoe box type with a clear flat tempered glass face with flourescent'tubes and mounted on poles no more than twelve feet high. 79. Parking lot lighting fixtures installed along the perimeter driveway closest to residential development shall have a back shield deflector so as to reduce Lighting glare on adjacent residential units. MISCELLANEOUS 80. The applicant small install a combination block wall/wrought iron fence along the northern boundary of the project. The block wall portion shall be two feet high with masonry pilasters five feet -eight inches tall, and two feet square, every sixteen feet on center. The pilasters shall be capped with decorative brick. In addition, decorative wrought iron not exceeding three feet in height shall be installed between the pilasters on top of the two foot block wall. 81. After final grading and prior to the issuance of building permits, the applicant shall construct a six foot high block wall on the southern property line. , Said block wall shall match the existing block walls on the west and east side of the site. The existing oleanders on the southern property line will be removed when grading occurs. 82. The "Room and Informational Signage" shall be twelve inches by twelve inches (one square foot) in size instead of the proposed four inches by nine inches. 20 P:\Martin\SCPH\PC SDP 02-732 COA-1.wpd Page 13 of 13 op 4. Planning Commission Minutes May 14, 2002 a. Condition #80: A six foot block wall s be required along the eastern property boundary adja t to the All American Canal. ROLL CALL: AYES: Commissioners Bu r, Robbins, Tyler, and Chairman Abels. NOES: Non ABSENT: Commissioner Kirk. ABSTAIN: None. B. - ; a request of WG Properties, LLC for consideration of develo ent plans for construction of a 8,792 square foot office building a 1.51 acre parcel located at the east side of Washington Stree north of Lake La Quinta Drive, within the Lake La Quinta project a a. 1. Chair an Abels asked if there was a motion to continue the pr 'ect to May 28, 2002 as requested by the applicant. 2. /it was moved and seconded by Commissioners Tyler/Robbins to continue the project to May 28, 2002. Unanimously approved. C. Environmental Assessment 2002-444. Conditional Use Permit 2002-069. end Site Development Permit 2002-732; a request of Southern California Presbyterian Homes and the City of La Quinta for: 1) Recommendation for certification of a Mitigated Negative Declaration of environmental impact; 2) consideration of a Conditional Use Permit to allow an 81 unit, single story, senior apartment complex; and 3) Review of development plans for an 81 unit single story, senior apartment complex to be located at the southwest corner of Avenue 47 and Adams Street. 1. Chairman Abels asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Abels asked if there were any questions of staff. Commissioner Butler asked staff to clarify the need for the eight feet from .the curbline to the wall. Staff stated yes, it would be eight feet from back of curb to the wall which is the property line. The Lake La Quinta Homeowners' Association would maintain from the wall to the curb and the applicant would maintain their portion of the property. Commissioner Butler asked if the 563 21: G:\WPDOCS\PC Minutes\5-14-02.wpd 5 Planning Commission Minutes May 14, 2002 Oleanders could be planted between the block wall and five foot setback. Staff stated they could plant any type of plant. Discussion followed in regard to the property line and the hedge. 3. Commissioner Tyler asked if a noise study had been conducted to determine the level of noise for the street. Staff clarified this street did not warrant a study. 4. Chairman Abels asked the size of the letters on the sign. Staff stated they are proposed for four inches by nine inches. Chairman Abels stated that is too small and should be at least one square foot in area. 5. Chairman Abels asked if the applicant would like to address the Commission. Mr. Ben Beckler, representing SCPH, stated they were available to answer any questions. 6. There being no questions of applicant, Chairman Abels asked if there was any other public comment. Mr. Dutch Dilsaver, 78-835 Dulce Del Mar, deferred his comments to the homeowners' association president. Mr. John Miller, Homeowners' Association President, 47-850 Via Nice, stated they were looking forward to having the project as their neighbor. The only issue was the lack of a block wall between the project and Lake La Quinta. The Oleander hedge is currently the only thing between the two projects. Staff met with them on the site to determine the property line and as explained it falls where the Oleanders are planted. The only two options are to do a lot line adjustment to put the lot line five feet behind the Oleanders or remove the Oleanders and put the block wall on the lot line. 7. Mr. Dutch Dilsaver, 78-835 Dulce Del Mar, stated he wanted the block wall installed prior to the beginning of construction and that the City take care of the chainlink fence along Avenue 47. 8. Ms. Renell Burch 47-145 Via Owieto, stated she was concerned with the Oleanders. These are beautiful and make a nice entry to the project and to rip them out is irresponsible. 9. There being no further public comment, Chairman Abels closed the public participation portion of the public hearing and opened the matter for Commission discussion. 564 22 G:\WPDOCS\PC Minutes\5-14-02.wpd 6 Planning Commission Minutes May 14, 2002 10. Commissioner Tyler commended the applicant on the project. He questioned Condition #37 and asked that it be changed. He appreciated the fact that the Oleanders have been present for a number of years, but it is known that they are susceptible to a disease prevalent in the desert and he would suggest a wall be constructed. 11. Chairman Abels stated he is experiencing a similar problem with the Oleanders and is therefore in favor of the wall. 12. Commissioner Robbins complimented staff and the architect on the project. In regard to the Oleanders he believes there should be a wall and the Oleanders should be removed because of the amount of water they require. If planting material is desired, it could be planted with a more water efficient plant. The wall should be constructed after the grading. 13. There being no further discussion, it was moved and seconded" by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-045 recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-444, as recommended. ROLL CALL: AYES: Commissioners Butler, Robbins Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 14. It was moved and seconded by Commissioners Tyler/Robbins to adopt Planning Commission Resolution 2002-046 approving Conditional Use Permit 2002-069, as recommended. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. 15. It was moved and seconded by Commissioners Tyler/Butler to adopt Planning Commission Resolution 2002-0047 approving Site Development Permit 2002-732, as amended: a. Condition # 37: The swales shall be maintained by the applicants. b. Condition #76: Flat lenses shall be required on carports. J 6 J 23 G:\WPDOCS\PC Minutes\5-14-02.wpd 7 Planning Commission Minutes May 14, 2002 C. Condition #81: A six foot high block wall matching the existing wall along the southern property line shall be constructed prior to construction of any buildings and the Oleander hedge shall be removed. d. Condition #82: 'Room and Information" signage shall be one square foot in size. ROLL CALL: AYES: Commissioners Butler, Robbins, Tyler, and Chairman Abels. NOES: None. ABSENT: Commissioner Kirk. ABSTAIN: None. Chairman Abels kecessed the meeting at 8:46 p.m. and reconvened at 8:51 p.m. D. - ; a request of Sky West Corporation Centre Group, LLC and the City of La auinta for: 1) mendment of the text development standards and design guideline for a 36 acre Specific Plan, and 2) review of architectural landscape, ite, and lighting plans for a two story office building on 2.25 acres locate approximately 800 feet east of Adams Street and on the north side of orporate Centre Drive. 1. Chairman els asked for the staff report. Associate Planner Greg Trousdell pr ented the information contained in the staff report, a copy of ich is on file in the Community Development Department. 2. Chairman Abels sked if there were any questions of staff. Commissioner TyI asked if the project butted up against the storage center. Sta indicated the location on the site plan and stated it did not. 3. There being no question of staff, Chairman Abels asked if the .applicant would like to a dress the Commission. Mr. Robert Wood, construction manag r for Sky West Corporation gave a presentation on the project. 4. Chairman Abels asked if there were any questions of the applicant. Commissioner Robbins stated that in the middle of the site there is a storm drain which has no grate with an eight foot hole that is full of trash and is dangerous and should be resolved before anything else happens. His other concern is the wall at the G:\WPDOCS\PC 1V1inutes\5-14-02.wpd 8 56E 24 Oct 29 03 12:31p John Miller 760-564 4514 p.2 LAKE LA QUINTA HOMEOWNER ASSOCIATION c% J & W MANAGEMENT P.O. BOX 1398 PALM DESERT, CA 922ATTACHMENT #2 (760)568-0349 October 29, 2003 WRITTEN CORRESPONDENCE ITEM: 3 Dear Honorary Mayor Adolph, Please be advised that the Lake La Quinta Homeowner's Association is very concerned with the activity adjacent to our property. First, the Lake La Quinta HOA was advised that a six-foot wall would be built along our property and the senior housing project being built by Southern Presbyterian homes. We were never advised that the homes are being built three feet higher then the existing grade along Dulce Del Mar and the Lake La Quinta complex. We have met several times with Jerry Herman to discuss our concerns with this issue and see how we can have this problem solved. We asked that they build the block wall on a three-foot berm to blend in with the existing wall along this street. He stated that he would look into the matter and get back with us. Jerry claimed that it was to late to have the project changed. We asked the he look into having the wall raised an additional two feet as the project was raised three feet higher then our existing grade. He once again he stated that he would look into the matter. We have been advised that nothing is going to be done. The Lake La Quinta Homeowners Association ask that either the City of La Quinta pay to have the block wall raised or split the cost with the builder. Secondly, your representatives have trespassed our land and placed a fence and screening on our property. That fence and your equipment have destroyed the existing landscaping and grass on our property, which we maintained. Third, your encroachment on our property has probably destroyed our water irrigation line that ran along the property line. We want to be a good neighbor, but this activity on your part, leaves us in a quandary. We would like to know what you propose to do in order to correct your encroachment and damaged to our property. Please respond in the next fourteen (14) days so that we can best evaluate our next course of action. 7hnS'e iller567 resent Lake La Quinta HOA 25 4,TTACHMENT #3 Charles J. Sindelar 78-855 Dulce del Mar La Quinta, Ca 92253 2 November 4, 2003 �0 o � a Mr. Martin Magana Associate Planner Community Development Department City of La Quinta P.O. Box 1504 78-495 Calle Tampico La Quinta, Ca 92253-1504 Dear Mr. Magana, Thank you for taking the time last Thursday to review the Precise Grade Plan for the Hadly Villa project (Tract 24230) at the Community Development Office. During our visit, you and your associates spent considerable time with us and were extremely helpful in our review of the Plan. My wife and I own the property at 78855 Dulce Del Mar also known as lot 201 in Lake La Quinta, which is across the street from the development under consideration. I would like to review the two points we discussed pertaining to the proposed wall to be positioned between the project and Dulce Del Mar: the wall needs to be higher and the property line needs to be determined. Regarding the need for a higher wall: 1. According to the Plan you reviewed with us, the finished grade on the street side of the wall is 59'. The top of a 6-foot wall is planned at 65' which is virtually identical to the floor level at many points of the project. In our opinion, the carports and buildings that will be constructed on those floors and the other floors in the project will be towering over the wall and not be in keeping with the area. 2. Also, a wall presently exists adjacent to the project along Dulce Del Mar, which is 6' high; however, it sits on a berm of approximately 3' for a total of 9' . Regarding the property line determination: By going back to 1990 plans, the only ones which you and your associates could find on short notice with property line information, a property line shown by way of an easement is set back 10'from the street. There seems to be some confusion as to where the property line actually resides and where the wall xAill reside. In summary, we believe the proposed wall is too low as planned even with generous landscaping, which is an absolute necessity even with a higher wall. Furthermore, the proposed wall is inconsistent in appearance with the already existing nearby wall and also has the potential of being positioned incorrectly due to some uncertainty regarding the property line location. If you are able to visit the site, we would be pleased to join you and review the issues on site. We can be reached at 771-0014. Once again, let us thank you for your assistance and consideration. Ve 1 yours Charles J. Sindelar 27 06 i ,i EIWO p `E 1JIla . ���. � b� . 93 QH NVINI J O9S d -VKd' O:IlY:) N? 3HMOS NS60H �OIN35 WNW10. $ dl . ....................... .... ... ATTACHMENT #4 ! 11111111111 Is 3 III III I 4 �rJYy .•.. ••..� k r i 133?11S SWb� 8 3 70 �wL .w .MOO...• 1w.� 1..F 4w � ..w. '� rANY N ..w ...1.1.E w �w Yi.l. �w �.Mf '�..... 1r. M �� . ivM•�.M. •ww�w .�w...w fY O.yY.�. � .Y.Fw. wwL ww �.�1 ^ Z SCPH SOUTHERN CALIFORNIA PRESBYTERIAN HOMES GC A3 1915045`'v 2000 J%xLI; PRESIDENT & CEO GERALD W. DINGIVAN CHAIR, BOARD OF TRUSTEES JACK D. SAMUELSON Mr. Jerry Herman Director City of La Quinta Development Department P.O. Box 1504 La Quinta CA 92253-1504 ATTACHMENT 15 ��RECEIVED "U o OCT 16 2003 October 9, 2003 Re: Site Wall modification and debris removal— Hadley Villas UPDATE Dear Jerry: The bimonthly construction job meeting for the above referenced project was held at the job site this morning. During the meeting SCPH's project manager raised the issue regarding modifications to the perimeter wall that will soon be constructed along the south property line of the project. The general contractor was asked to provide a preliminary cost estimate associated with adding 2 additional feet to the overall wall height. Based upon preliminary budgets he believes the added cost of this improvement will be in the range of $45,000.00. Additionally the contractor has provided a preliminary budget for the removal of the on -site debris of $5,700.00 for removal of debris uncovered during excavation. As the project conditions of approval stipulate that the site wall must be completed prior to the initiation of onsite construction activates, this item is currently on our construction critical path. In order to integrate any changes to the wall design and remain on schedule, we will require your direction regarding this issue no later than Monday October 13, 2003 as we will begin c.onstrudion of the wall on Monday Ortoher 2.0, 2.003. Should you require additional information regarding these issues please contact me.. S' ce ely e in"F. Beckler III Cc Marie Phillips Scott Mitchell 29 r 0 7.1 516 BURCHETT STREET, GLENDALE, CA 91203 / (818) 247-0420 / FAx (818) 247-3871 / www.scphs.com 00-o' r� IK rM OF T1� COUNCIL/RDA MEETING DATE: November 18, 2003 AGENDA CATEGORY: BUSINESS SESSION: 19 ITEM TITLE: Consideration of a Request to Waive the Underground Wiring Requirements Prescribed in Section CONSENT CALENDAR: 8.03.020 of the La Quinta Municipal Code, Associated STUDY SESSION: With the Construction of a Room Addition at 52-940 Avenida Ramirez. Applicant: Mr. Richard Tyree PUBLIC HEARING: RECOMMENDATION: Waive the Underground Wiring Requirements of Section 8.03.020 of the La Quinta Municipal Code, associated with the construction of a room addition at 52-940 Avenida Ramirez, subject to the findings in Exhibit A. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project Proposal Mr. Richard Tyree has applied for a room addition permit for his residence at 52-940 Avenida Ramirez. In accordance with Electrical Code requirements, electrical wiring improvements to external utility connections need to be installed. The applicant has requested a waiver from these underground wiring requirements, under Section 8.03.020 of the La Quinta Municipal Code. Public Agency Review A copy of this request was sent to all applicable City Departments on October 30, 2003. All written comments received are on file with the Community Development Department. 572 FINDINGS AND ALTERNATIVES: Section 8.03.020, Article 120-6, specifies that the City Council may grant a waiver from the underground wiring requirements of this article, if the specific provision in question would be unreasonable, impractical and cause undue hardship to the applicant or the general public. If the City Council does grant a waiver, it may impose reasonable conditions in the interest of protecting and preserving the public health, safety and general welfare. In this case, a review of the facts and circumstances by the Building and Safety Director was conducted. It was determined that site conditions will cause practical difficulties and unnecessary hardship to the applicant, due to underground obstacles (existing footings), and topographical conditions (difference in surrounding lot elevations) (see Attachment 1). To require underground installation of existing wires in this case could be considered unreasonable and, under Section 8.03.020, Article 120-6, staff recommends a waiver of these requirements pursuant to the findings contained in the attached Exhibit A (Attachment 2). The alternatives available to the City Council include: 1. Waive the Underground Wiring Requirements of Section 8.03.020 of the La Quinta Municipal Code, associated with the construction of a room addition at 52-940 Avenida Ramirez, subject to the attached findings in Exhibit A; or 2. Do not approve the Underground Wiring Waiver request; or 3. Provide staff with alternative direction. Respectfully submitted, Jerr rman/ Co m nity Development Director Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Site Plan Exhibit 2. Exhibit A 02 573 ATTACHMENT MI 7 Is URI IAJ • ,qL• � •'• ... :.. ;. .... ..;�. .: '.... ... �;�•• t. _ � .�.....�5'•." tit. � .: • ..tu ..f{i '.I �: '• .. .. ill ..� w '.. .. ..'� � di .�. '. .. •..«.- ... ... •. ... �; ,I•' � .. ... • .• . .. .... ...^ .:. �•y[���=..,•+:� �. ..:w�' S tom•;••-, .. ..". .�. +''.. .`.; •� •.. Ji ee ..� - .. r. I.: yam.. .. _. .. .a.. .. .. ... ... ....I.• .. .. ... .. . .».. ... •T.r- ..,_ .. 03 MINUTE MOTION 2003- EXHIBIT "A" FINDING OF APPROVAL WAIVER TO UNDERGROUND WIRING 2003-003 RICHARD TYREE NOVEMBER 18, 2003 The La Quinta City Council has reviewed a request for a waiver to the underground wiring requirements of Section 8.03.020, in regard to certain property improvements proposed at 52940 Avenida Ramirez in the City of La Quinta. In accordance with Title 8 of the La Quinta Municipal Code - Section 8.03.020, Article 120-6, the City Council hereby determines the following findings of fact: 1. The property owner, Mr. Richard Tyree, did submit an application (WUW 2003-003), under Section 8.03.020 of the La Quinta Municipal Code, requesting a waiver to the requirements of Section 8.03.020. 2. The application was submitted to the Community Development Department, and a review of the facts and circumstances by the Building and Safety Director was conducted. 3. The La Quinta City Council has determined that site conditions will cause practical difficulties and unnecessary hardship to the' applicant, due to underground obstacles (existing footings), and topographical conditions (difference in surrounding lot elevations). The requirement for underground installation of existing wires in this case would be unreasonable, impractical and would cause undue hardship to the applicant. ,5 75 04 Ott Lai .� • , Sep � w5 OF9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Discussion of Alternative Locations and Treatments for the Proposed Pedestrian Crossing on Avenida Bermudas at Avenida La Fonda near Old Town RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Discuss alternative locations/treatments and provide direction to staff as to the location and which treatments the City Council wishes to have included in the final design for the proposed pedestrian crossing on Avenida Bermudas at Avenida La Fonda near Old Town. FISCAL IMPLICATIONS: None at this time. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Introduction It is anticipated that many Old Town La Quinta customers will park in the City -owned parking lot located on the west side of Avenida Bermudas. As a result, on June 4, 2003, the City Council directed staff to investigate potential pedestrian crosswalk locations, alternatives, and installation treatments that would accommodate safe pedestrian crossing between Old Town and the City's parking lot. Three possible locations were identified for the proposed pedestrian crossing and possible treatments were divided into two categories; treatments to be used with the initial trial installation of the pedestrian crossing for evaluation purposes; and additional enhanced treatments to be implemented if and when required. S:\CityMgr\STAFF REPORTS ONLY\1 1-1 8-03\S 1.doc 576 Site Analysis In order to prepare the recommendations contained in this report, the following information was reviewed: • Existing conditions in the field during three site visits; • The treatments identified for crosswalks at uncontrolled locations in Section 4 of the Institute of Transportation Engineers Informational Report entitled "Alternative Treatments for At -Grade Pedestrian Crossings"; • Applicable portions of the construction plans for the proposed street improvements on Avenida La Fonda; • The most current traffic volume and speed limit data available for Avenida Bermudas; and • Existing traffic control devices in the area. Location of Proposed Pedestrian Crossing The following locations were evaluated for the proposed pedestrian crossing on Avenida Bermudas: 1) Immediately south of Avenida La Fonda; 2) Immediately north of Avenida La Fonda; and 3) Mid -block between Avenida La Fonda and CalleTampico. At the intersection of Calle Tampico and Avenida Bermudas, an existing crosswalk is provided for pedestrians to cross Avenida Bermudas at a signalized intersection. A mid -block marked crosswalk would be approximately 230' away from this traffic signal. The main pedestrian demand to cross Avenida Bermudas based on the available off-street parking on the west side of Avenida Bermudas and the commercial uses under construction in Old Town is most likely to occur across the north leg of the Avenida Bermudas/ Avenida La Fonda intersection. This appears to be the optimum location for a pedestrian crossing. Treatments for Initial Crosswalk Installation The following treatments are considered most appropriate for the proposed pedestrian crossing on Avenida Bermudas: a) Striping the marked crosswalk using high visibility markings at the crosswalk in combination with raised pavement markings at each end of the high visibility stripes. b) Striping yield limit lines 7' in advance of the crosswalk. c) Installing fluorescent yellow -green pedestrian crossing signs on both sides of the marked crosswalk. 577 S:\CityMgr\STAFF REPORTS ONLY\1 1-1 8-03\S 1.doc 2 d) Constructing, a staggered pedestrian refuge island at the crosswalk. The refuge island should be 10' wide and should include a pedestrian railing. The staggered design precludes pedestrians from dashing across the street and requires them to walk towards traffic when on the island and establish eye contact with approaching vehicles. Appropriate signs and markings will be included to make sure that drivers do not run into the island at night. e) Restricting on -street parking for 50 yards on either side of the crosswalk to provide clear sight distance. f) Providing pedestrian -oriented street lighting in the vicinity of the pedestrian crossing. This lighting is being provided as part of the Avenida La Fonda improvements. g) Installing pedestrian railing or landscaping along the east curb of Avenida Bermudas to guide pedestrians to the new pedestrian crossing or the existing signalized crossing at Calle Tampico. The cost estimate of items a) through e) is $50,000 - $75,000. The cost of item g) is included in this price range depending on the type of railing or landscaping selected. Additional Treatments Additional treatments for pedestrian crossings at uncontrolled Locations are available. These have mostly been used on major arterials with four or more moving travel lanes and volumes above 15,000 vehicles per day: • Installing in -pavement flashing raised pavement markers with yellow LEDs which flash when activated by pedestrian push buttons or passive pedestrian detectors ($30,000). • Posting side mounted pedestrian crossing signs on either side of the marked crosswalk with flashing LEDS activated at the same time as the in -pavement flashing raised pavement markers ($12,000) . • Installing overhead flashing beacons above the crosswalk on the east leg of the intersection. These would also be activated by passive pedestrian detectors or push buttons ($75,000). • Installing ground mounted flashing beacons on both Avenida Bermudas approaches in advance of the crosswalk which are activated at same time as overhead beacons, LEDs in the in -pavement raised pavement markers, or the pedestrian crossing signs, are flashing ($12,000) . 573 S:\CityMgr\STAFF REPORTS ONLY\1 1-1 8-03\S 1.doc 3 FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Discuss the alternative locations/treatments and provide direction to staff as to the exact location and treatments the City Council wants included in the final design for the pedestrian crossing for Avenida Bermudas in the Old Town area; or 2. Provide staff with alternative direction. Respectfully submitted, imothy R ona n, P. E. Public Wor s Director/City Engineer Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Visual Simulation of Proposed Pedestrian Crossing 2. Drawing of Proposed Pedestrian Crossing 571 S:\CityMgr\STAFF REPORTS ONLY\1 1-1 8-03\S 1.doc 4 ATTACHMENT 2 581 Lam r• IV[tIMJ1AiW OF T1Xti� AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: November 18, 2003 BUSINESS SESSION: ITEM TITLE: Discussion of Traffic Management Practice Regarding Installation of Deceleration Lanes CONSENT CALENDAR: Serving Development Projects Located Adjacent to STUDY SESSION: Arterial Streets PUBLIC HEARING: RECOMMENDATION: Provide staff with policy direction regarding use of deceleration lanes serving development projects located adjacent to arterial streets. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The deceleration lane topic has surfaced recently at City Council meetings during Public Hearings for proposed development projects located adjacent to arterial streets. As a result, staff has prepared a report regarding this subject. History of Deceleration Lanes in La Quinta To date, the City has generally not required installation of deceleration lanes that exclusively serve individual projects located adjacent to arterial streets primarily for the following reasons: 1) There are other lane(s) for the through -traffic motorists to use if the right lane, that is traditionally used by slower moving traffic (such as trucks, motorists that prefer traveling at slower speeds, and traffic accessing adjacent properties) is too slow for faster traveling motorists. 58 S:\CityMgr\STAFF REPORTS ONLY\S 2.doc 2) Setting the curb back to accommodate the deceleration lane causes a ripple effect impacting the adjacent property. The right-of-way line is typically moved farther onto the adjacent property, which in turn causes the landscape setback line to likewise encroach farther onto the adjacent property, impacting parking and on -site circulation. 3) There is no existing mandate in the General Plan requiring deceleration lanes for driveways serving development projects. The City has not opposed the installation of deceleration lanes if the developer wanted the deceleration lane and was willing to: 1) accommodate the onsite impacts, and 2) install it at their own expense. Given that history, there are numerous deceleration lanes serving adjacent properties located throughout the City on arterial streets. Attachment 1 provides a list of those locations. Issues and Considerations Associated with Deceleration Lane Installation Perhaps the first issue to address, or clarify, is the need to distinguish the difference between exclusive right -turn lanes at signalized intersections and deceleration lanes serving unsignalized driveways into projects located adjacent to an arterial street. • Exclusive Right -Turn Lanes at Signalized Intersections - In accordance with the General Plan, the City has required exclusive right -turn lanes at signalized arterial intersections for the last three or four years if right-of-way is available to accommodate the extra lane. Extra turning lanes at signalized intersections (left turn lanes, and right turn lanes) are typically installed to keep the Level of Service (LOS) from dropping to an unacceptable level at the intersection. Exclusive right -turn lanes at signalized intersections allow right -turn traffic to turn right on red while the through traffic vehicles are stopped in the adjacent lane(s). By doing so, the through lanes have shorter waiting times and the through vehicles can clear the intersection with less green time when that movement is given the green light. • Deceleration Lanes at Unsignalized Intersections and/or Driveways - On very congested streets, some agencies require deceleration lanes at unsignalized intersections and/or driveways in order to maintain a higher LOS on the subject street in general. Deceleration lanes may also reduce rear end accidents if there is a higher than normal frequency of rear end accidents occurring on a particular street. However, deceleration lanes at unsignalized intersections and/or driveways are not included in the City of La Quinta's Traffic and Circulation Element within the General Plan. 583 S:\CityMgr\STAFF REPORTS ONLY\S 2.doc 2 The balance of this report focuses on the installation of deceleration lanes in the unsignalized segments of arterial streets. As stated in the previous paragraph, the two basic reasons for requiring deceleration lanes are: 1) to maintain a higher LOS in the unsignalized segments of a street, and 2) to reduce a higher than normal frequency of rear -end type accidents. 1. Maintain Higher LOS in Unsignalized Segments — The City recently began requiring deceleration lanes on Washington Street between Highway 111 and Avenue 48. This was a result of the upgraded street classification this street segment acquired when the new General Plan was adopted in June, 2002. The "build -out" traffic analysis model used to determine appropriate street classifications for each street in La Quinta in the recent General Plan update effort indicated this segment of Washington Street should have eight (8) through lanes instead of six (6) through lanes, as currently configured, through most of its length in La Quinta in accordance with prior General Plan editions. However, since most of the subject segment is already built to the six (6) lane configuration, the City has not required a fourth lane across a new project frontage when the rest of the street only had three lanes on that side of the street. As a result, deceleration lanes have been required at project entries in this segment of Washington Street in lieu of constructing the fourth through - lane. This allows the City to maintain a high LOS and thus defer construction of the eight (8) lane facility as long as possible, realizing that the projected build - out traffic volume may not materialize or may possibly be mitigated by other means. 2. Reduce Rear -End Type Accidents —The City has a software package as a result of an Office of Traffic Safety (OTS) grant to monitor traffic accident statistics. Attachment 2' shows all rear -end accidents (except those at signalized intersections) on Washington Street, Jefferson Street, and on Highway 111 that occurred from January, 2000 to the present. Caltrans does not publish statistical data for rear -end only accidents occurring at unsignalized locations. However, it does publish statistical data for all mid - block collisions on suburban divided roads with four or more lanes. In the latter statistical category, La Quinta offers a much safer environment than what is found elsewhere in California. The statewide average in this category is 1.76 accidents per million vehicles miles. In La Quinta, the accident rates are as follows on the arterial streets listed below: S:\CityMgr\STAFF REPORTS ONLY\S 2.doc 3 Washington Street - 44% of statewide average at 0.78 accidents/mvm Jefferson Street - 20% of statewide average at 0.36 accidents/mvm Highway 1 1 1 - 32% of statewide average at 0.57 accidents/mvm The low accident rate on these streets does not suggest an absolute need for deceleration lanes on the premise of accident statistics alone. However, there are circumstances when Staff feels deceleration lanes should still be considered. The occasional right turn into a project driveway does not pose a significant risk for accidents, but a driveway that receives 50 right turns in a typical peak hour does increase the risk of rear -end accidents. Thus, large commercial projects where the traffic generation rate into some or all of its project entries exceeds 50 right turn vehicles into any given entry may give cause for requiring a deceleration lane. It should be noted that the accident rate on Jefferson and Highway 111 is lower than the rate on Washington Street. This may be due to the fact that Jefferson and Highway 1 1 1 have paved shoulder areas or striped bike lanes that provide pullover space for vehicles slowing to turn right, whereas Washington Street does not have that pullover space at most locations. Geometry of Deceleration Lanes Typically, a deceleration lane is 12 feet wide. Thus, to accommodate a deceleration lane on a street that is designated to have an on -street bike lane or golf cart lane, the curb must be set back 12 feet in order to avoid impact to the bike lane or golf cart lane. A true deceleration lane consists of three components: 1) stacking distance (needed only if the parking lot throat does not comply with the LQMC), 2) deceleration length, and 3) taper length. The deceleration length for a vehicle traveling 50 mph is 500 feet plus 180 feet of taper length. However, when intersection spacing is less than 1,200 feet, it is customary to forego most of the deceleration length and provide only the storage length plus the taper length, in which case it is more appropriate to refer to the lane as an auxiliary lane. In these cases, deceleration must be accomplished in the through lane before entering the auxiliary lane.' As the driver reaches the driveway, he or she can then move into the shortened auxiliary/deceleration lane to make the turn. An auxiliary/deceleration lane with abbreviated length intuitively reduces the potential for a rear -end accident. However, no statistical information is available to determine the extent of the reduction. Staff has been reluctant in the past to recommend deceleration lanes on proposed development projects without having ' "A Policy on Geometric Design Highway and Streets", 1994, AASHTO 5 Y 9 S:\Cit M r\STAFF REPORTS ONLY\S 2.doc 4 reliable statistical information to quantify the need, and benefit, associated with installation of a full or abbreviated deceleration lane. In those cases where deceleration lanes are required, Staff requests direction regarding implementation of the lane concept with or without standard landscaping. Council may want to consider each of the following: 1) a curb and right-of-way set back 12 feet with no increase in the width of the landscape setback area to avoid impacting the onsite layout of the project; or 2) widening of both the right-of-way and landscape setback area to accommodate the standard landscaping width. The curb should not be setback in the right-of-way without widening the right-of-way because there are several types of facilities that traditionally go in the right-of-way behind the curb such as: traffic control signs, catch basins, fire hydrants, sidewalk, dry utilities, including telephone, electric power and sometimes gas facilities. FINDINGS AND ALTERNATIVES: In summary, staff requests Council direction regarding the following aspects regarding deceleration lanes: 1. Requirement for auxiliary/deceleration lanes at all driveways on arterial streets, or just at driveways where the inbound turn count is expected to exceed 50 vehicles in the peak hour; 2. Maintaining the standard landscape setback width, or allowing the right-of- way to encroach into the landscape setback area to avoid impacting the onsite project layout (the latter choice is an unavoidable alternative at project locations where the new auxiliary lane is constructed in front of an existing development); 3. Establishment of a standard auxiliary lane length of 100 feet long plus the taper length, or inclusion, wherever possible, of the full deceleration length component of the auxiliary lane length. An inherent design consideration tied to this aspect of auxiliary lane design is the availability of longitudinal frontage to accommodate the auxiliary lane. If the Council wishes to establish a policy regarding installation of auxiliary/deceleration lanes, some criteria with respect to installation of auxiliary lanes extending beyond the boundary of the proposed project may be appropriate. 586 S:\CityMgr\STAFF REPORTS ONLY\S 2.doc 5 The alternatives available to the City Council include: 1. Provide staff with policy direction regarding use of deceleration lanes serving development projects located adjacent to arterial streets; or 2. Direct staff to return with more information regarding deceleration lanes; or 3. Provide staff with alternative direction. Respectfully submitted, imothy J nas , P.E. Public Wor s Director/City Engineer Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Existing Deceleration Lane Locations 2. Rear -End Accident Map r' SACityMg.ASTAFF REPORTS ONLY\S 2.doc 6 �� •9 7 ATTACHMENT 1 EXISTING DECELERATION LANES' Washington Street N/B direction: La Quinta Financial Center located south of Avenue 47 S/B direction: La Quinta Arts Festival Grounds located south of Avenue 47 Fred Waring W/B direction: Galaxy Way at Starlight Dunes west of Adams Street E/B direction: Palm Royale Drive at Palm Royale Country Club E/B direction: Las Vistas Drive west of Adams Street E/B direction: Horizon Circle at La Quinta Palms west of Dune Palms Road Madison Street S/B direction: PGA West south of the Firestation Highway 111 W/B direction: Point Happy west of Washington Street 1 This list does not include Exclusive Right Tum Lanes at signalized intersections because as stated in the staff report, Exclusive Right Tum Lanes are installed for a different reason than Auxiliary/Deceleration Lanes at unsignalized driveways and streets serving developments adjacent to arterial streets. 7 ATTACHMENT 2 [� City_polygon.shp • Wash.shp • Jeff.shp • Fw.shp 111.shp Streets 1 0 1 Miles 1 COLLISIONS om January 2000 to )cations more than ialized intersections 1- 8 539 REPORT/INFORMATIONAL ITEM: /5" MINUTES PLANNING COMMISSION MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 14, 2003 I. CALL TO ORDER 7:00 P.M. A. This meeting of the Planning Commission was called to order at 7:00 p.m. by Chairman Kirk who asked Commissioner Quill to lead the flag salute. B. Present: Commissioners Jacques Abels, Rick Daniels, Paul Quill, Robert Tyler, and Chairman Tom Kirk. C. Staff present: Community Development Director Jerry Herman, Assistant City Attorney Michael Houston, Assistant City Engineer Steve Speer, Planning Manager Oscar Orci, Principal Planner Stan Sawa, Associate Planner Wallace Nesbit, Greg Trousdell, Martin Magana, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: A. Mr. Ted Newell, 77-160 Avenida Fernando, La Quinta, asked the Commission to add his request to the Agenda for Commission consideration. He explained he was in the process of purchasing a parcel of land on Calle Tampico for a drive-thru carwash and needed to know if there would be any objections to his proposed use before purchasing the land. He has two days to complete his due diligence before purchasing. 1. Commissioner Daniels asked if an item could be added to the agenda. Assistant City Attorney Michael Houston stated emergency items could be added to the agenda and explained the process. 2. Commissioner Tyler asked if this was an allowed use. Community Development Director Jerry Herman stated it is not specifically defined in the Zoning Code as a permitted, or non -permitted use for this zone, therefore it is at the discretion of the Commission. 3. Chairman Kirk stated he was not sure this qualified as an emergency item that could be added to the agenda. Assistant City Attorney Michael Houston stated he would take a short recess and research the issue and bring it back to the Commission. 51: 0 Planning Commission Minutes Octoberl4, 2003 III. CONFIRMATION OF THE AGENDA: Confirmed. IV. CONSENT ITEMS: 1. Chairman Kirk asked if there were any corrections to the Minutes of September 23, 2003. Commissioner Tyler asked that Page 6, under Correspondence and Written Items be corrected to read, "Mr. Wells Marvin spoke to the Commission regarding the Zoning Code in regard to overhangs and covered walkways. The way the Code is written now, the way you do a covered walkway, the Building and Safety Department charges you a permit as if it were an interior space. Therefore, the permit cost is higher than it would be if it were a trellis. This contributes to bad architecture; people designing buildings that are two feet deep archways to mimic an old archway/walkway. As they designed real archways, they were required to pay extra on their permits as if this was an interior space. They, in turn are not able to charge a tenant for this space, yet it cost them to build it. This process unnecessarily penalizes people who are trying to do authentic architecture. Staff explained this was an issue for the Building and Safety Department." There being no further corrections, it was moved and seconded by Commissioners Daniels/Tyler to approve the minutes as amended with Commissioner Abels abstaining. Unanimously approved. 2. Department Report: None. Chairman Kirk asked the status of the process to retain a design guideline consultant for the commercial zones. Staff stated they had spoken to the City Manager's office and it was anticipated a consultant would be hired by the end of the year. V. PUBLIC HEARINGS: A. Continued — Site Development Permit 2003-777; a request of St. Francis of Assisi for consideration of a request to allow the demolition of the existing structure and construction of a 3,012 square foot Youth Center and related improvements on a .027 acre site located at 46-895 Highland Palms. 1. Chairman Kirk noted this item had been withdrawn and no action was needed. B. Environmental Assessment 2002-462, Specific Plan 2002-062, and Site Development Permit 2002-754; a request of Edward Barkett/Jefferson- Waring, LLC, for Certification of a Mitigated Negative Declaration of environmental impact; review of development principles and design guidelines for a commercial shopping center; and review of development 591 GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 2 Planning Commission Minutes October14, 2003 plans for a 50,000 square foot market, 18,432 square foot drug and retail store, 20,970 square feet of retail shops, 10,000 square foot restaurant uses, and a 3,000 square foot gas station, to be located at the southwest corner of Jefferson Street and Fred Waring Drive. 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Martin Magana presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked if the "no build zone" was a new requirement. Staff stated no. It is a requirement of the Uniform Building Code as a fire buffer for any building over 50,000 square feet. Commissioner Quill explained this was an issue regarding building materials. Staff confirmed. The request is to restrict the use of a portion of the property to the west which belongs to the City to prevent the City from constructing any buildings in this location in order to maintain the buffer. The applicant is therefore requesting a covenant, or some type of document, be recorded whereby compensation will be made to the City. 3. Commissioner Daniels asked staff to explain where the building had been previously located on the site plan. Staff indicated the location changes on the site plan. 4. Commissioner Tyler asked staff to indicate where the 150-foot line from Fred Waring was located. Staff indicated where it would fall on the site plan. Commissioner Tyler asked if the applicant had any objections to moving the loading docks. Staff stated they would let the applicant address this question. Commissioner Tyler asked that the deliveries for the market be restricted as well. Staff noted the Specific Plan did not list any time restrictions for the market. Commissioner Tyler asked that they be added. He also asked if the 92KV power lines could be undergrounded. Assistant City Engineer Steve Speer stated Imperial Irrigation District will not accept them to be undergrounded as they are not equipped to handle them. The City Council has made a determination that if the 92KV poles stay up, anything hanging on them could remain. 5. Chairman Kirk asked staff to explain the underground retention facility. Assistant City Engineer Steve Speer stated the City is not opposed to undergrounding retention basins, but does have some concern about how to keep it from silting. Chairman Kirk asked 94v GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 3 Planning Commission Minutes October14, 2003 staff to explain what uses were included in this site development permit. Staff explained it included the drug store, market and retail shops. It does not include the restaurants and gas station. 6. Commissioner Tyler asked about the circulation for the gas station. Staff explained a throat was required to allow better access to the gas station from of Jefferson Street. Commissioner Tyler stated his concern was a vehicle entering from Fred Waring Drive and traveling through the parking lot to get to the gas station. 7. Chairman Kirk asked if the access from Fred Waring Drive was as close to the intersection as it could be, or could it be closer. Assistant City Engineer Steve Speer explained it has to be 250 feet back from the intersection. To move it would take it out of alignment with the rest of the center. A repeat customer will find the quickest way in and out of the center to the different uses. 8. Commissioner Tyler asked what portion of the paving of Jefferson Street was the responsibility of this applicant. Staff stated they will pay a cash fee for the outside 20 feet, and they will construct the sidewalk, and perimeter landscaping. They will make no improvements to Jefferson Street except for their connection. Jefferson Street will be improved under the Phase II plans for the Jefferson Street improvements. 9. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Keith Gregori, Dudek Associates, engineers for the project, stated the underground retention basin is an approved and better retention basin than previously used and gave an explanation. The Public Works Department is conditioning them to add filters to handle any unwanted debris. There are a series of manholes for maintenance. In regard to the loading dock, it was originally facing further north and became a visual issue for Fred Waring Drive and therefore, moved further south. It could be moved back toward the north so as not to conflict with the truck traffic. The truck traffic would enter off the most westerly drive from Fred Waring Drive and exit the same way. The proposed landscaping plans were approved by the Architecture and Landscaping Review Committee (ALRC) requests. In terms of the delivery times, staff has placed them in the staff report. All on - site power lines will be undergrounded. The on -site gas station circulation is primarily off of Jefferson Street. Landscape islands should prevent vehicles from crossing through the parking lot. 5 9'3 G:\bsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 4 Planning Commission Minutes October14, 2003 10. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler asked about the additional landscaping requested by the ALRC. Mr. Gregori stated that to the west, the City park is typically five feet above this site and then there is an eight foot wall, so the rear of the building is somewhat obscured. 11. Commissioner Quill stated he finds the elevation to the west a greater concern as there is a park next door. 12. Mr. Edward Barkett, owner of the property, stated they have been working with staff to a ' dress their issues. It is their impression that with the landscapi g and wall, the rear elevation is fine as designed. Their biggest concern is a limitation on the delivery hours for the market. If�they were placed on the project it would be a detriment to the market operations. 13. Commissioner Daniels asked if there was any objection to moving the trash enclosure. Mrs Barkett stated that as long as the trucks are able to make that turn, they have no objection. 14. Commissioner Quill asked about the rock wainscott on the base of the building. Mr. Wasero, architect for the project, stated the idea is to create a stone veneer to break up the stucco. 15. Commissioner Daniels q estioned the truck circulation in regard to the loading dock. Also the location of the trash compactor. Mr. Gregori explained i with the buildings being moved further south, there was not enough room to turn the trucks around. 16. Chairman Kirk as ''ed if there was any other public comment; there being none, they public hearing was closed and open for Commission disc ssion.' 17. Commissioner Tyler ask d about the secondary City gateway sign. Staff explained the Gen ral Plan does not give any specifications for the sign and t e applicant is only required to provide the land and maintain th landscaping until the City installs the sign. Commissioner Tyler asked if pedestrian accessways could be provided for the residential properties to the west. 594 GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 5 Planning Commission Minutes October14, 2003 18. Commissioner Daniels stated he would be concerned with truck loading area. He would want to minimize the impact of the southwest corner of the site to move the activity out of this area and more to the north end. This would eliminate the need for any restriction on delivery times. 19. Commissioner Quill stated he has a concern with the south and west elevation, the loading dock and requiring the lighting to be hooded so not to flood the backyards of the adjoining properties. He agrees pedestrian access on the southwest portion of the site would be a good idea if it could be worked out. 20. Chairman Kirk asked if there was a need to reach a legal agreement between the City and the applicant on a covenant/easement. Assistant City Attorney Michael Houston stated yes. That before recommending approval to the City Council consideration should be given to the constitutional prohibition against the use of public sources and public funds for private purpose without compensation. An easement, or other interest in a public park, would be included in that. So should the Commission be disposed to go along with this type of scenario, it should be noted that some sort of compensation or other meaningful exchange is necessary to comply with the constitutional restrictions on local government actions and should be documented in a particular type of document sufficient to the City Council. He would recommend a restrictive covenant which would prohibit the use of the property for a particular purpose, meaning that it should be kept open so the developer cannot claim enforcement rights, to the detriment of the City. Chairman Kirk suggested that instead of seeking a financial payment, ask the applicant to fund an extension of the pedestrian access through the wall to the site. Assistant City Attorney Michael Houston stated yes, as long as it is crafted correctly. The key is that the area of the park that is restricted for the benefit of the developer is not done for free, but some type of compensation is made. Discussion followed. 21. There being no further discussion) it was moved and seconded by Commissioners Tyler/Abels to adopt Planning Commission Resolution 2003-076, recommending certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003-462, as submitted. 595 GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 6 Planning Commission Minutes October14, 2003 ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. 22. It was moved and seconded by Commissioners Abels/Daniels to adopt Planning Commission Resolution 2003-077, recommending approval of Specific Plan 2003-062, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. 23. It was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-078, recommending approval of Site Development Permit 2003-754, as amended: a. Condition added: A covenant shall be entered into between the City and the developer for some means of compensation whether financial or by means of providing pedestrian access from the park to the Center in the southern portion, and landscape design shall accommodate this access provided as well between Buildings 1 and 2. This shall be done to the satisfaction of the City Council with no use of public funds. b. Condition added: The truck access and loading docks shall be moved to the north and minimize any truck traffic to southwest corner of the site. C. Condition added: Stone veneer shall be added to the bottom of the facade on the south and west elevations. d. Condition added: The applicant shall work with staff to improve the design and south and west elevations. e. Condition added: Hooded lighting or some other form of reducing light glare shall be considered on the south end of the site to prevent any glare to the homeowners to the south. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSTAIN: None. ABSENT: None. Chairman Kirk asked the Assistant City Attorney if he had reached a decision regarding the request to place an item on the agency as an urgency item. Assistant City Attorney Michael Houston explained there were two exceptions 596 GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 7 Planning Commission Minutes October14, 2003 whereby an item could be placed on the agenda and based on those exceptions his recommendation is that this request would not qualify. On a two-thirds Note an urgency/immediacy item could be placed on the agenda. Following discussion, it was determined this request would not be added to the agenda. C. Sign Application 2002-618, Amendment #2; a request of Stamko Development Co. for consideration of an amendment to a planned sign program for the shop buildings sign regulations for the property located on the south side of Highway 111, between Adams Street and west of Dune Palms Road. 1. Chairman Kirk opened the public hearing and asked for the staff report. Community Development Director Jerry Herman presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Daniels asked if the third building would have signage. Staff stated yes. This would double the signage, but the number of buildings has increased. Discussion followed regarding the signage allowed on each of the buildings. 3. Commissioner Tyler reviewing signs on other Marshalls and PetsMart buildings in other cities in the Coachella Valley questioned the need for the PetsMart sign on the rear of the building as it would not be visible from Highway 111. Discussion followed regarding what signs had been approved for the site. 4. Chairman Kirk asked what property was to the east of the site and why was there a need for signage on the east elevation. Staff explained the property to the east is owned by Joe Hammer and family and is currently vacant. In regard to the signage, this was a question for the applicant. 5. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Russ Beckner, representing the applicant, gave an explanation of the request, and stated he was available to answer any questions. In regard to the signs on the east, these buildings do not face Highway 1 1 1 and visibility is important to the tenants. The property to the east is commercially zoned property and this is in keeping with the overall site. The monument signs will only have signage for Marshalls and WalMart. 597 G:\bsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 8 Planning Commission Minutes Octoberl4, 2003 6. Chairman Kirk asked if there were any questions of the applicant. Commissioner Tyler questioned how the PetsMart sign on the rear of the building will be seen when it is recessed behind the Marshall's building. Mr. Beckner stated it is important to PetsMart. 7. There being no further questions of the applicant, Chairman Kirk asked if there was any other public comment. There being none, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 8. Chairman Kirk stated the maximum letter height on these is on par with some of the largest buildings such as WalMart and asked if this was appropriate. Commissioners agreed with the height. Commissioner Tyler stated he had reviewed the signs on other Marshalls and PetsMart buildings in other cities in the Coachella Valley. Chairman Kirk stated he is concerned with the east elevation signage. If it is important for visibility, they it should be seen and be attractive. 9. There being no further discussion, it was moved and seconded by Commissioners Abels/Daniels to adopt Minute Motion 2003-016 approving Sign Application 2002-618, Amendment #2 as recommended. Motion passes with Chairman Kirk and Commissioner Tyler voting no. D. Development Agreement 2003-007; a request of Centex Destination Properties for consideration of a Development Agreement to establish operational guidelines for a proposed 280-unit residential resort development on 44.61 acres as required by Condition 14 of City Council Resolution 2003-065, for the property located northwest of the intersection of Eisenhower Drive and Coachella Drive. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked about Condition #14 which requires the applicant to enter into an agreement with a local hotel for only ten 598 years and the Development Agreement is in effect for 50 years. G:\bsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 9 Planning Commission Minutes Octoberl4, 2003 What happens when the one disappears? Staff stated the purpose of the 50 years is to protect the revenue rights. This agreement would satisfy the 10 year requirement in Condition #14. Commissioner Tyler asked what the mitigation fees were mitigating. Staff explained they are mitigating the fact that this project was developed under the Tourist/Commercial designation, but the project is in fact, individually owned; therefore, in order to make certain the City receives the revenue due under that designation, it is important to see that the units produce the revenue. The concern was that the units could be used as individual dwelling unit. 3. Chairman Kirk asked if the CPI adjustment was tied to the 1982 - 1984 Index. It was explained that this was the name, not a year. 4. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Olivia stated he was available to answer questions. 5. There being no questions of the applicant, and no other public comment. Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 6. There being no discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-079 recommending approval of Development Agreement 2003-007, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. E. Site Development Permit 2003-786; a request of Washington 1 1 1, LTD for consideration of development plans for two commercial buildings located on the south side of Highway 1 1 1, west of Adams Street within Washington Park. 1. Chairman Kirk opened the public hearing and asked for the staff report. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 593 GAbsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 10 Planning Commission Minutes October14, 2003 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked that Coachella Valley Unified School District be removed from the conditions. 3. Commissioner Daniels asked why all the Architecture and Landscaping Review Committee (ALRC) conditions were not included. Staff stated they are material changes only and would not affect the look. 4. Chairman Kirk asked if stacked stone differed from stone veneer. Commissioner Quill answered no; it is just the way it is laid in. 5. Chairman Kirk asked if the applicant would like to address the Commission. Mr. Michael Kareti, architect for the project, stated that in regard to the ALRC conditions, he believes they have addressed them in their revisions, but would like to be relieved of the condition requiring the stacked stone and steel trellis. They are trying to maintain a uniform look as well as not having to incur the added cost of the light -weight steel for the trellis feature. 6. Mr. Bill Sanchez, owner representative, stated the building permits have been pulled on two of the earlier buildings and to require them to use the stacked stone at this time would be a financial hardship. 7. There being no questions of the applicant, and no other public comment, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 8. There being no further discussion, It was moved and seconded by Commissioners Abels/Quill to adopt Planning Commission Resolution 2003-080 approving Site Development Permit 2003- 786, as amended: a. Conditions #50 & 51: deleted ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None. 600 GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 11 Planning Commission Minutes October14, 2003 F. Sign Application 2003-725; a request of Superior Electrical Advertising, Inc., for McDonalds Restaurants for consideration of a deviation from the 1 1 1 La Quinta Center Sign Program to allow non -channel letters for the property located at 78-962 Highway 111. 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked how the pre -sale signs would fare in the intense heat. Staff explained the material to be used. 3. Chairman Kirk asked if the applicant would like to address the Commission. Mr. George Tadros, one of the co -owners, stated the new sign is smaller than the existing signs and questioned why he would have to remove the logo sign. He went on to explain the need for the freestanding signs. 4. Mr. Roy Ramirez, representing Superior Electrical Advertising, Inc., the sign company, stated the menu signs already have a shield on them for protection against the weather elements. They are reducing the square footage and would like to retain the logo cabinet sign. 5. Chairman Kirk asked if there were any questions of the applicant. Commissioner Quill asked why they were changing the sign. Mr. George stated it is getting old and the script lettering is no longer associated with McDonalds. 6. There being no further questions of the applicant and no other public comment, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abets to adopt Minute Motion 2003-018 approving Sign Application 2003-725, as recommended. Unanimously approved. •1 I G:\bsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 12 Planning Commission Minutes Octoberl4, 2003 8. Sign Application 2003-727; a request of Paragon Signs, Inc., for Dr. Matthew Werner for consideration of a sign program for 47- 250 Washington Street for the property located on the east side of Washington Street, north of Omri & Boni Restaurant. 9. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 10. There being no questions of staff, Chairman Kirk asked if the applicant would like to address the Commission. Dr. Werner stated he was available to answer any questions. 11. There being no questions of the applicant and no other public comment, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 12. There being no further discussion, it was moved and seconded by Commissioners Tyler/Daniels to adopt Minute Motion 2003-019 approving Sign Application 2003-727, ,as recommended by staff for both buildings. Unanimously approved. G. Zoning Code Amendment 2003-077; a request of the City for consideration of an Amendment to the La Quinta Zoning Code pertaining to the Water Efficient Landscape Ordinance. 1. Chairman Kirk opened the public hearing and asked for the staff report. Planning Manager Oscar Orci presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Quill asked if there is any opportunity for a variance to these requirements. What would a developer do if he could not meet the requirements? Staff stated it is reviewed on a project by project basis. Commissioner Quill asked how this would apply to a golf course. Staff stated they have to conform and can meet the requirement by varying their plant palette and irrigation methods. 3. Commissioner Quill asked if both the City and CVWD have to review and approve the landscaping plan. Staff explained yes, both agencies will review the plan, but it is a joint effort between 602 the two. GAbsawyer\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 13 Planning Commission Minutes October14, 2003 4. There being no further questions of staff, Chairman Kirk asked if there was any public comment. 5. Commissioner Quill thanked Mr. Robbins, General Manager for CVWD, for the recent signing of the QSA to secure water usage for the Valley for many years to come. Mr. Robbins, CVWD, thanked the Commission for their support and stated the approval of this Water Efficient Landscaping Ordinance is an integral part of continuing the Valley's lifestyle with responsible water usage. It does not apply to the individual home builder, but to the tract developer. In regard to variances, there is no allowance, but the different uses have different water allowances. 6. Chairman Kirk asked how much more restrictive Palm Desert's Ordinance was than what is proposed here. Mr. Robbins stated about 10% more restrictive. 7. Mr. Ed Kibbey, representing Building Industry Association, stated they had worked with CVWD and City staff in the formation of the Ordinance and supports its adoption. 8. There being no further public comment, Chairman Kirk closed the public hearing and opened the matter for discussion. 9. There being no further discussion, it was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-081 approving Zoning Code Amendment 2003- 077, as recommended. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None H. Zoning Code Amendment 2003-076; a request of the City for consideration of an Amendment to certain sections of the Zoning Code pertaining to front and side yard setbacks as well as home sizes within residential zones. 1. Chairman Kirk opened the public hearing and asked for the staff report. Commissioner Tyler stated that due to the stated position of the City Council at the last joint meeting, he would move to table any further discussion regarding this subject. Commissioner Abels seconded the motion. 603 GAbsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 14 Planning Commission Minutes Octoberl4, 2003 2. There being no further discussion and no other public comment, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. ROLL CALL: AYES: Commissioners Abels, Daniels, Quill, Tyler, and Chairman Kirk. NOES: None. ABSENT: None. ABSTAIN: None VII. BUSINESS ITEMS: IX. CORRESPONDENCE AND WRITTEN MATERIAL: X. COMMISSIONER ITEMS: 1. There was no report of the City Council meeting of September 16, 2003. XI. ADJOURNMENT: There being no further business, it was moved and seconded by Commissioners Abels/Quill to adjourn this regular meeting of the Planning Commission to a regular meeting of the Planning Commission to be held on October 28, 2003, at 7:00 p.m. This meeting of the Planning Commission was adjourned at 9:57 p.m. Respectfully submitted, e- --*" B y . SMinta, er, Executive Secretary City o a California 6n4 GAbsawyer\WPDOCS\PC Minutes\10-14-03WD.doc 15 REPORT/INFORMATIONAL ITEM: MINUTES ARCHITECTURE & LANDSCAPING REVIEW COMMITTEE MEETING A regular meeting held at the La Quinta City Hall 78-495 Calle Tampico, La Quinta, CA October 1, 2003 10:00 a.m. I. CALL TO ORDER A. This meeting of the Architectural and Landscaping Review Committee was called to order at 10:06 a.m. by Principal Planner Stan Sawa who led the flag salute. B. Committee Members present: Dennis Cunningham, and David Thorns. It was moved and seconded by Committee Members Cunningham/Thoms to excuse Committee Member Bobbitt. C. Staff present: Principal Planner Stan Sawa, and Executive Secretary Betty Sawyer. II. PUBLIC COMMENT: None. III. CONFIRMATION OF THE AGENDA: IV. CONSENT CALENDAR: A. Staff asked if there were any changes to the Minutes of September 3, 2003. There being no corrections, it was moved and seconded by Committee Members Cunningham/Thoms to approve the Minutes as submitted. V. BUSINESS ITEMS: A. Site Development Permits 2003-766 and 2003-767; a request of Santa Rosa Development for a review of architectural and landscaping plans for two single-family residential components within one development for the property located at the northeast corner of Avenue 48 and Adams Street. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Hal Lynch, Joe DeCoster, and Pat Brown representing the applicant, who spoke about the project's design and architecture. 605 Architecture and Landscaping Review Committee October 1, 2003 2. Committee Member Cunningham asked about the driveways. Mr. Lynch gave the width of the driveways and stated the shortest distance from the curb to the garage would be 16 feet. He further stated the CC&R's disallow any parking in the driveways or common drive courtyards. Committee Member Cunningham asked if on -street parking was allowed. Mr. Lynch stated there are streets that allow parking and some that do not; they are however, over parked for the overall project. The interior streets have, in most cases, parking on both sides. There are instances where there are parking bays that are parallel. Committee Member Cunningham expressed concern about the width of the driveways/drive approach, but stated it was a good project with good architecture. 3. Committee Member Thorns noted the main street had sidewalks on both sides, but in the courtyards the sidewalk stops after the first unit. Mr. Brown stated that was correct and there are vertical curbs. Committee Member Thorns asked if the property owner would be allowed to have a pool/spa. Mr. Lynch stated yes, with review. The sideyards are really the yards with 12-15 feet. The project will have a clubhouse with amenities including a large pool and spa. 4. Committee Member Thorns asked about the entrance gates and perimeter wall if they would be the same design. Mr. Lynch stated the wall is the same, but the entrances are different, but both are gated and the sidewalk will undulate. Committee Member Thorns stated the plant legend contains a pine and he would recommend not using any pine trees as they are not appropriate for the desert. 5. There being no further questions, it was moved and seconded by . Committee Members Cunningham/Thoms to adopt Minute Motion 2003-039 recommending approval of Site Development Permit 2003-766, as recommended by staff and amended as follows: a. Condition added: Pine trees shall be substituted with a different variety tree. Unanimously approved. sos GAbsawyer\WPD0CS\ALRC\10-1-03 WD.doc 2 Architecture and Landscaping Review Committee October 1, 2003 6. It was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-040 recommending approval of Site Development Permit 2003-767, as recommended by staff and amended as follows: a. Condition added: Pine trees shall be substituted with a different variety tree. Unanimously approved. B. Site Development Permit 2003-787; a request of Coral Option 1, LLC for a review of architectural and landscaping plans for a 16,400 square foot golf clubhouse, 4,000 square foot swim and tennis facility, 400 square foot gatehouse, 14,000 square foot maintenance building, and model units ranging in size from 3,150 to 3,650 square feet. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Forrest Haag who gave a presentation on the project. 2. Committee Member Cunningham stated it is well designed and he has no comment. 3. Committee Member Thoms asked how the water conservation requirements were mitigated for the golf course. Mr. Haag stated CVWD holds them to the standards for conservation. It is a careful balance between the water contract available and the plant execution plan. Committee Member Thoms asked if the roof tiles would be mudded. Mr. Haag stated yes. Committee Member Thoms commended the applicant on the project, but asked that the pine trees be removed. Mr. Haag stated the Afghan Pine was used extensively at Rancho La Quinta and can be successful if planted in the right place and treated properly and they would like to use it here in appropriate locations away from residences. 4. There being no further questions of the applicant, it was moved and seconded by Committee Members Thoms/Cunningham to adopt Minute Motion 2003-041 recommending approval of Site Development Permit 2003-786, as recommended by staff and amended: 6107 GAbsawyer\WPD0CS\ALRC\10-1-03 WD.doc 3 Architecture and Landscaping Review Committee October 1, 2003 a. Condition added: Limit the use of the pine trees to the golf course area. Unanimously approved. C. Site Development Permit 2003-786; a request of Washington 111, LLC for a review of architectural plans for two commercial buildings located on the north side of Highway 111, west of Washington Street, in Washington Park. 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Staff introduced Bill Sanchez and Michael Kareti, the applicant and architect for the project, who gave a presentation on the project. 2. Committee Member Thorns stated he would like to see the parking removed or reduced for the area in front of the large building. The elevations are lost if cars are parked in front. Mr. Michael Kareti, architect for the project, stated they could break up the row of cars moving the handicap away from the entrance. Committee Member Thorns asked that there be a break between the handicap parking and the other parking spaces. He further stated that in regard to the colors, he would not want the vivid orange colors used. Mr. Kareti stated the base colors are in the sand range. 3. Committee Member Cunningham stated he likes the project and believes there is a lot of good in diversity. In this instance the building masses are well done. He would ask that they not use the wood, but rather light gauge steel for the trellis. On the rock stone veneer he would suggest they use the stacked stone. In regard to the color, he would suggest they put together a color board that represents what the buildings will look like for presentation to the Planning Commission. 4. There being no further questions of the applicant, it was moved and seconded by Committee Members Cunningham/Thoms to adopt Minute Motion 2003-042 recommending approval of Site Development Permit 2003-787, as recommended by staff and as amended: 60$ GAbsawyer\WPD0CS\ALRC\10-1-03 WD.doc 4 Architecture and Landscaping Review Committee October 1, 2003 a. Condition added: Break up the parking on the front of Pad 1 by providing a minimum of two planter islands. b. Condition added: Use light gauge steel for the trellis instead of wood. C. Condition added: Use the stacked stone for the stone veneer as used on the Desert European Auto Cars building. Unanimously approved. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None VII. COMMITTEE MEMBER ITEMS: VIII. ADJOURNMENT: There being no further business, it was moved and seconded by Committee Members. Cunningham/Thoms to adjourn this regular meeting of the Architectural and Landscaping Review Committee to a regular meeting to be held on November 5, 2003. This meeting was adjourned at 1 1:01 a.m. on October 1, 2003. Respectfully submitted, U ABE. SAWYER Executive Secretary 603, GAbsawyer\WPD0CS\ALRC\10-1-03 WD.doc 5 REPORT/INFORMATIONAL ITEM: I7 U MINUTES HISTORIC PRESERVATION COMMISSION MEETING The Regular Meeting held at the La Quinta City Hall Session Room 78-495 Calle Tampico, La Quinta, California September 18, 2003 This meeting of the Historic Preservation. Commission was called to order by Chairperson, Leslie Mouriquand at 3:05 p.m. who led the flag salute and asked for the roll call. I. CALL TO ORDER A. Pledge of Allegiance B. Roll Call Present: Commissioners Puente, Sharp, Wilbur, Wright, and Chairperson Mouriquand. Staff Present: Planning Manager Oscar Orci, Principal Planner Stan Sawa, Associate Planner Martin Magana, and Secretary Carolyn Walker II PUBLIC COMMENT: None III. CONFIRMATION OF THE AGENDA: Confirmed IV. CONSENT CALENDAR: A. It was moved and seconded by Commissioners Wright/Puente to approve the Minutes of August 29, 2003 as submitted. Unanimously approved. V. BUSINESS ITEMS: A. Point Happy Ranch Phase I Cultural Resources Assessment. Applicant: Madison Development Paleontological Consultant: McKenna et al, Jeanette A. McKenna Principal Location: West side of Washington Street, south of Highway 111 1. Principal Planner Stan Sawa presented the information contained in the staff report, a copy of which is on file in the Community Development Department 610 Historic Preservation. Commission Minutes September 18, 2003. 2. Commissioner Sharp asked what the developer proposed with the entry gate. Associate Planner Martin Magana, project planner, replied the developer is working. on a plan to retain the entry gate in a garden area on the property. A map of the location was shown. 3. Commissioner Sharp asked about retaining the date trees. Staff stated a previous owner of the property had conducted a study which identified the trees that could be retained. This developer intends to incorporate those trees into the development. 4. Commissioner Sharp asked if the Dupont house would remain. Staff replied it would remain with an access easement through the subject site to the house. There are no improvement plans for this house. 5. Commissioner Puente asked what was going to happen to the other buildings on the property. Staff replied they would be demolished. 6. Commissioner Wright stated the Commission had previously been through the whole site and most of the structures were no longer salvageable, no had they retained their historical integrity due to modifications over the years. His concern was the main gate at the entrance to the property. 7. Commissioner Sharp asked if there was a way to determine the quantity of trees being saved. Staff replied there was a tree study done which listed specific trees that could be transplanted and saved. 8. Mr. Ed Alderson, applicant for Madison Development, replied they are very sensitive to the matter of the trees. It is their intention to retain as many of the historic trees as possible as well as a City -approved palette of trees. 9. Commissioner Wright stated he had no problem with the tree retention plan as proposed by the developer. �11 PACAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc 2 C 1 Historic Preservation Commission Minutes September 18, 2003 10. Commissioner Sharp asked staff to explain the "stars" shown on the map exhibit. Staff replied the stars represented existing trees. 11. Chairperson Mouriquand stated she did not find any discussion in the report regarding the National Register eligibility evaluation for this property. Point Happy Ranch is a property which has regional, as well as local significance. It is one of the first homesteaded properties in La Quinta and it has prehistoric connections with a major village site across the street. There was also no discussion of the prehistoric culture in the report. She then made an oral presentation about the significance of the site including the prehistoric history. She added there were numerous items of regional and national level significance that were not discussed in the report. She recommended a National Register eligibility determination be completed. In her opinion the report is not complete and should provide an evaluation of the National Register eligibility; and it does not provide enough historic information regarding the entire site. 12. Commissioner Wright agreed with Chairperson Mouriquand and added the previous developer of this property, was going to have a museum located on the property giving a history of the site. Staff agreed it had been discussed but was not made part of the final motion to be included in the commercial portion of the project for the prior developer. Commissioner Wright added he agreed with Chairperson Mouriquand there are some historic issues with this site that should be documented, not just with photographs, but with a more extensive report. He agreed the current report was not complete. 13. Chairperson Mouriquand stated it was not her intent to say that any of the buildings, etc., should be saved, but that a more complete cultural/historic context, with emphasis and evaluation on regional and national significance, needed to be completed. Staff asked for clarification on the recommendation asking if the analysis, based on the State and National Register regulations was adequate, or if more analysis was needed. 612 PACAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc 3 Historic Preservation Commission Minutes September 18, 2003 14. Chairperson Mouriquand replied that as far as the conclusions on state significance criteria contained in the report, she has no objection, but the National Register criteria is not mentioned in the report. 15. Commissioner Wright asked what was being done on Lot D. Applicant replied the project would retain the two large trees at the front entry by placing them in a large planter. He also added the front entry and front entry gate would be placed in a garden setting located in a retention basin with an identification placard containing historical information regarding the Ranch. They had also planned to name streets, in the development, after the previous landowners. 16. Chairperson Mouriquand asked how the integrity of the gate would be kept if this was to be a functional retention basin. The applicant replied the gate would not be down in the basin. The landscape architects were currently designing the garden and would include a viable design for retaining the front entry gates. 17. Chairperson Mouriquand asked if this was going to be a gated community, not open to the public. Mr. Alderson replied yes, it was. She then expressed her concern that they would be taking away something of a historical nature from the public view and putting it into a private area where the public cannot view it. 18. Commissioner Sharp asked for the name of the development. The applicant replied it would be called "The Estates at Point Happy". 19. Chairperson Mouriquand asked if the developer had eliminated two lots near the front gate, would it be possible to work the front entry gate into an area where it would remain in the public's view. The applicant replied the access where the current gate is located is not the access for the project and described where the new access would be. 613 PACAROLYWHist Pres Com1HPC MINUTES 9-18-03.doc 4 Historic Preservation Commission Minutes September 18, 2003 20. Commissioner Wright asked if the entry was placed to the south, could the developer do something like what. they did at Tradition and use the original entry way that would retain the view to the public. He expressed his concern that this was a gated community and the public would not be able to see the historic gates. The applicant replied he was not sure if that would be a workable alternative. 21. Discussion followed as to where the new gates were going to be placed and possible alternative locations for the gate structure. The applicant was concerned about relocation and the structural ability of the historic gates. 22. Staff suggested the Commission give some direction that staff could follow up with the applicant regarding modifications that could work regarding the gated. 23. Chairperson Mouriquand was concerned about the structural stability of relocating the gate and recommended the applicant work with the Public Works and Community Development Departments to provide staff with their current site plan including an overlay showing the precise engineered location of the existing historic gate on top of their site plan so they can see how it's going to work and look for a preservation opportunity with the gate left in place. This way the gate would not be functional, but still in view to the public and possibly a functional access driveway could be placed adjacent to. 24. Commissioner Wright stated he would like to see this entry treated similar to the one at the Tradition project. The gate is the historical part of the property and it should be incorporated into the project. Planning Manager Oscar Orci clarified that the motion should include a requirement that some Federal/eligibility criteria discussion be included within the analysis of the report 25. Chairperson Mouriquand added the report could be the only thing remaining of this significant cultural resource and it should be complete. Staff clarified that the report should provide more information regarding some of the other historical aspects including the stagecoach stop, PACAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc 5 614 Historic Preservation Commission Minutes September 18, 2003 the water wells, the trail, etc. Chairperson Mouriquand added it should include all time periods and place this property in its cultural context for both local and regional significance. She would also like to see this report submitted to the Commission prior to issuance 'of grading permit. The applicant asked for clarification of what the Commission was requesting. 26. Further discussion followed regarding the possible re- location of the historical gates and their function. The applicant reiterated his concern' about the structural stability of the entry gates. The Commission stated they were requesting the archway be preserved. If additional engineering was needed to help with the structural integrity of the archway, that would be acceptable. Staff asked if that was a recommendation to the Planning Commission, or to staff. Chairman Mouriquand stated this is a request for the applicant to work with staff on the issues that have been discussed and bring it back to the Commission when the National Register evaluation had been completed as well as relocation plans for the historic gates. 27. Commissioner Wright replied it was a recommendation to both. The Commission would like to see the re -design before this project is approved. 28. There being no further discussion, it was moved and seconded by Chairperson Mouriquand and Commissioner Wilbur to continue this item to the next meeting directing the applicant to do the following; a. Obtain the services of a qualified professional to complete the Point Happy Ranch Phase I Cultural Resources Assessment. The report shall include all time periods that place this property in its cultural context for both local and regional significance. The report shall include such historical aspects, as the relationship to the Bradshaw Trail, the stage coach line, the water wells and prehistoric Indian villages and trails. PACAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc 6 r� Historic Preservation Commission Minutes September 18, 2003 b. Work with the Public Works and Community Development Departments to provide staff with a current site plan which includes the location of the existing historic gate. c. The buildings on the site shall be reviewed under the National Register criteria and fully documented. Unanimously approved. B. Historic Preservation Commission Work Program 1. Planning Manager, Oscar Orci, gave an update on the Work Program, which included the following points: a. A request for the Commissioners to return the questionnaires/surveys distributed at the August 29th meeting. b. An update of the Historic Context Statement will be mailed to the Commissioners. C. An Archaeological Resources Management (ARMR) Document was distributed to the Commission. d. A primer for Paleontological report format and content will be reported back to the Commission when one is located. It was suggested it might be worthwhile to apply for some grant money to have this list made. VI. CORRESPONDENCE AND WRITTEN MATERIAL: None V. COMMISSIONER ITEMS A. Materials were distributed for the California Native American Heritage Commission Professional Guide for the Preservation and Protection of Native American Human Remains and Associate Grave Goods. B. Materials were passed out and a presentation made by Chairperson Mouriquand regarding the 2nd Gathering of Colorado River Region Cultural Resources Managers to be held on October 24 and 25, 2003. P:\CAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc Historic Preservation Commission Minutes September 18, 2003 C. Commissioner Sharp inquired if it would be possible for the Commissioners to be taken on a tour of some of the more important historical sites in La Quinta including The Traditions, Point Happy and any other areas that may provide helpful background information to the Commission. It was decided the tour would be held during the weekend in October, or November. VI. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Puente/Sharp to adjourn this Regular Meeting of the Historic Preservation Commission to the next Regular Meeting to be held on October 16, 2003. This meeting of the Historic Preservation Commission was adjourned at 3:45 p.m. Unanimously approved. Submitted by: Carolyn Walker Secretary 61 1 PACAROLYN\Hist Pres Com\HPC MINUTES 9-18-03.doc 8 Department Report: I— A C10*1 H � v _ � F �} r' • .. Iy'fMR1M7fP •q �144 w� G� OF TO: The Honorable Mayor and Members of the City Council FROM: Mark Weiss, Acting City Manager DATE: November 18, 2003 SUBJECT: Department Report — Response to Public Comment The following public comments were made at the November 4, 2003, City Council meeting: 1. Diane Glanz, 78-371 Highway 111, President of La Quinta Chamber of Commerce, commented on the changes to the newsletter, and talked about their new Business Education Support & Training (BEST) program. 2. Stu Bailey, 51-889 Avenida Montezuma, of American Red Cross, commented on the local agency's financial difficulties due to a reduction in donations, and stated they are asking valley jurisdictions to match the $25,000 donation made by the City of Palm Desert. He indicated the lease on their current facilities is $5,000/month, and they are trying to sublease it in order find a less expensive office. When asked what happened to the September 11 th surplus, he stated there was no surplus as has been reported in the press. • Council thanked Mr. Bailey for the information. 3. John Miller spoke regarding Written Correspondence Item No. 1 and asked the City to look into the matter. He stated the six foot wall was supposed to be built on top of a berm but is now proposed to be built at curb level, and he wants to know who will be responsible for replacing the landscaping that was removed. Bill Hatchett, 78-975 Dulce Del Mar, spoke to the same issue, and noted the height of the building pads will make the six foot high wall look like three feet. He suggested adding two more feet to the wall height if the wall can't be built on a berm. He noted that would benefit the developments on both sides of the wall. Chuck Sindelar commented on the same issue, and agreed a higher wall is needed or the wall should be built on a berm. 1 613 Dutch Dilsaver, 78-835 Dulce Del Mar, distributed photos with a line drawn showing how an additional two feet of wall height will benefit both developments. He noted there is. also a discrepancy on the location of the property line where the wall will be built. He stated the developer doesn't want to put in a berm but has indicated they can add two feet to the height of the wall. • Council Member Sniff suggested this matter be referred to staff for a report back to Council. 6191, DEPARTMENT REPORT: MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Mark Weiss, Acting City Manager %?2 DATE: November 18, 2003 i i SUBJECT: SilverRock Ranch Grading Plan The La Quinta Redevelopment Agency contracted with Palmer Course Design Company (PCDC) for golf course architectural services in July of this year. The Agency unanimously; approved the final golf course routing plan for the tournament course at its regular` meeting of September 16, 2003. PCDC refined the final routing plan, added certain horizontal elements (i.e., fairways, tees, greens, hazards, spectator/mjedia areas, etc.), and prepared a preliminary "features plan," which was approved ; by the Agency November 4, 2003. The grading plan is ai more detailed plan showing contours and is submitted for the City Council's information (Attachment 1). No action is required. Staff would be happy, however, to forward any Council Member comments regarding this plan to PCDC. Attachment V O MA pis r ,�//Vl O r- Im U O 0 r- � Z � C r� �D P- Z m U) Ui 1 JW r r r r r r r r r r r r r r r r r r r i r r r r r r �+ r '' r r r 'r rIF r j• �1, • ' r � r r r r r t j �� %r • 1 f lipr r r \^ IF ` �r r t 1c • � R r r t Odor r 'Fr t i. • � r +, r r 1 i r r r r r r r lit; r � r r +' r � ` �-•+ 1 • � It r � � r r r r ' • r ` (.rl ` are r r t r r • 1 ,r / • • • • v �' rl •r ! • ~ r r „ � . •• • • • • r t r r r \I r r r .i ��t� � I `� • • ••r•t • •�:• • � r r r ` r 1 ' r • •' • `- • • r r r r • • • • r . � r r r ran r r ••s. � r `,,,` r r r • r r r 623 1 `O a O yj� � 1 y • ti i y 1 •• 1 1 1 1 1 1 N 1 ! 1 � !i ) •••• y 1 0 •� •�•• i � )1 � � 1 i 1 i 1 1 1 i p 0 11 ` • • 0 0 1 y y � y ••• 4y t 1 i S i NO ------ ---- ---- - ---- 1 1 0 'to a* 000 OVOa"a0 00 07; aa 00 0 p as as 00aO O i*000*00a OOaO Op 0 o i i c.�'-'�d�o a00000 000 0000o O o0 00 O Cry t cam, 000 opo0 00Q0o0a0*0 0 000 ao 0 0 0 0 0 0 0 a o 0 @0 0 d' 0 oto 00 O 0 ------------- p 0 0 O a a 0 00 to 00 a 0*4p 0 O O 0 • �� t= oafq 0000060*0000ao o0i' 40 a 0 0 0 %% o0a'to 00 b ° 00 00 0 1 o © 0000 vo Oa 000 a 0 0 O 10 O 0 O a ONO 0 ONO 0 O 0 0 O O 010 0 0 0 a aft 0 0 ON000 0 0 1 NO O 0 y { y 000 0 Go 0 p 0 0 0 0 0 0 0 a 0 1 080 0 1 y tl 1 a000aOa 00 000000 00 a0 �*a 000«90 ,aa O%boob a 0 y c_.- aoo�o 00oapo a o0000 'y © pioopovoo0�u 00000000a 0 1 _*A 00000vo aapaaag00 o 0 0 0 0 0 a 0 a 0 0f000000 ' o �o°�00ONO aod oa010000000 0 00ooaoa 0000v0 0 oN�va cp « • C� �0 0 00 ¢ 0 *0QKQ0aw0 00 Oa 000 y a 0 0000144ON0 0 O O 0 0 i o� +� 0 9 9000oil000o v000�0Ilk • D aoA00000 0 00 1 1 0 000 0 1 ` �— 0000000 0 ooy o0 00 poaoo 00 i « D0o0000 000 0 L ib 0 0000 0 v 0 v 0 0 000 l oo00000 00 a0 �3— C= 1G� o 0*0 o 0 a 0 0 0100 oka !rn 00 0lo00 boo0% y --�o a0000a00 0000vo 1 00000o OOOOpOcaC��000 1000 000 -+a,A pop 1 1 1 1 00000 000000 ""1 ", j 1 0 a OO 00 OOOOOO O 0000� if o0A 0 oa�o 000po o 0a000aob000 000 o* A 0:t 00: 11 o �o a 0 a 0 0 0 0 0'b a 00 eaye�0 O CO 1 00000O0000000 • 1 y - 0 0 00 0000 0 0 O 00 00 UO�p00000oop A}OOOOt000p0 r- O OOOAQO0000 Op0000�"0��1 T7�. Oa000000009 �_— ���00000/ 000000 O00 < 00 o OAOo0000 1 oaor00000ppo �o oa�oo 00000 0 0 000010001efo 0000300 000aoodaoo 0 f 0 00� w�00pb 00 y 00000 000 00000 O Oo0o00 00 4� 0 �60 000000 i1 eewe eeeeeeee O 0000 O'kf000 Ol�� 1� aess•e eeewwpp 0 1000000000 O o'peo so�esoeb 14 (} �„O 000000$0� D000000t� 0 1 1� 1 1 •ws seee•wee QO 00000d' 00 1 d eo a se•e• 04 0 0000 000000 D y y 1i4 4000 b4 0 00100000 0 0 a 4 0 0 0 4 0 0 0 0 0a 0 4 0 , pe-"a�, t p 140 00 0 0000044 1 x0 16 y o00900)00 �o 00 000 oDDODo Z I 00 0000 440000 ooOODop�QD/ C7 J 0�90 04 0 O 0100flOyOdO�r i ti 1f 000000000 10 0 00 200 0000 00 01 1 I 01000 000 _ 0 ,,QQ 0000 � 1 000t40 000"o &00000000 MCP 00000 iy 4 04 000-0} 000000000 O�OOOOrO�DO 1 1pV� II 0 Q1000 01) 000 000 )00 �0000 0 00 00000 '• n� 00 0 O 0 00 - 23 ty c === vo Oy$$00 08004 ow 1 � 04000� Q©� 1� Oo 80 00 �;eeeobo � y� • n 1 OD 4 4 f 0003 0 00 0 1 G7 rrl 0 r ' �1'40( o c! o c o o1 1 �* — TI ! _ pQ aooa 1 1 i 44 4 Doi •- --' ._._.—_____ O -D O I 0 000000 V) C ©� oODo D 1 r ;17 1 1 y o 0 0#0 0 0%0 —�-- U) 00000 0400 V00aooD0010 O 1+aF 0000000000 0400Do 00 � 0000000,3,00400100000kO 0 1 1 ' i ( e0oodo 0010 000 0d0 *' a 000o ���N•�► i� t 4000�0 00 0 fff o d o a�� flb i' �- " oo0000 000 0 1 Ndt 400p03000 000010o 1000010044 _ i w • 624 DEPARTMENT REPORT: �J NOVEMBER 18 DECEMBER 2 DECEMBER 5 DECEMBER 5 DECEMBER 6 DECEMBER 16 JANUARY 6 JANUARY 20 FEBRUARY 3 FEBRUARY 17 CITY COUNGL'S UPCOMING EVENTS CITY COUNCIL MEETING CITY COUNCIL MEETING HOLIDAY OPEN HOUSE 11:30 A.M. - 3:30 P.M. CITY CHRISTMAS TREE LIGHTING 6:00 P.M. - 8:00 P.M. EMPLOYEE RECOGNITION BANQUET CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING CITY COUNCIL MEETING 6?5 November 2003 La Quinta City Council Monthly Planner 1 9:00 AM . 4:00 PM SJSR Ntl. Monument - Henderson 2 3 4 5 6 7 8 10:00 AM ALRC 11:30 AM Mayors Lunch - Hyatt Grand Cham- pion . Indian Wells Election Day 2:00 PM City Council Meeting 9 10 11 12 13 14 15 10:00 AM Pub. Sfty- 9:00 AM RCTC- 12:00 PM Energy/Envi- Perkins Henderson Sniff 12:00 PM Transp. 5:30 PM Investment 7:00 PM Cultural Arts Perkins 3:00 PM Mtns. Con -Sniff Veteran's Day (CITY Advisory Board Commission 6:00 PM League- HALL CLOSED) Henderson 1:00 PM - 3:00 PM 7:00 PM Com. Serv. Veteran's Day Acknowl- Comm. edgment Area Event 16 17 18 19 20 21 22 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 23 24 25 26 27 28 29 6:00 PM CVAG-Exec 7:00 PM Planning 12:00 PM CVAG Human/ Com•Adolph Commission Comm -Osborne 4:00 PM DRRA Airp- Osborne Thanksgiving Day (City Thanksgiving Holiday Hall Closed) (City Hall CLOSED) 30 MINIM'= t �� � ; � F '�� October December. .�� ,I.• iS M T W T F S S M T W T F S 1 2 3 4 1 2 3 4 5 6 5 6 7 8 9 10 11 7 8 9 10 11 12 13 12 13 14 15 16 17 18 14 15 16 17 18 19 20 i�'I� t�, , • � I € ' �j€ 19 20 21 22 23 24 25 26 27 28 29 30 31 21 22 23 24 25 26 27 28 29 30 31 6 Printed by Calendar Creator Plus on 11/14/2003 4. U December 2003 La Quinta City Council Monthly Planner Sunday.................. Monday Tuesday.. .. .. Saturday Efljl fl �' i I. i �if`li�j I =EiE it 2 3 4 5 6 pill . 1 SI it Ehi"�'llf Ij,'�!fs 2:00 PM City Council Meeting 10:00 AM ALRC 12:00 PM SunLine - i �E! Adolph 'I�f iji�����il � jli ��•i! � iilfii€�jil �� i Silo• llji j jEh, I s E`i ,4 i ! i `i i� 'Ijs.'fI "'{ ii _ ! '`Li,{�Nfd�•i!i II l{ff i i i �= iff• j!E � `j�iii=` =�};?I' 11:30 AM - 3:30 PM Holiday Open House Employees Recognition Banquet j !� !1 � ii4!,W;! { i��t;�e•Iii�{�� ifli[jE�f!ji ! � {• 6:00 PM - 8:00 PM : {i(= 3= f I EII=:�}iE+fji�ii��j ��!{:i{jliii l:i• �• :•i, i• EMI I � Y •ii::i Y� !j i i ii { •i . �;�i • �j�ll�3; l�ill;ii�jjiil��i�ii �iii!�Ij Christmas Tree Lighting ;hibn�� I ii i�iiif� [ i i I•; Ceremony 9 10 11 12 13 7 8 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 12:00 PM EnergylEnvi- 10:00 AM Pub. Sfty- Abate. -Perkins Henderson Sniff Perkins 7:00 PM Planning 5:30 PM Investment 7:00 PM Cultural Arts 12:00 PM Transp.- Commission Advisory Board Commission Perkins 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 14 15 16 17 18 19 20 9:00 AM CVA-Henderson 3:00 PM Historic Preser- 2:00 PM City Council vation Commission Meeting 21 22 23 24 25 26 27 7:00 PM Planning Commission 1P 0 .0 1st Day of Winter Christmas Eve Christmas Day Extended Christmas (City Hall OPEN) (City Hall CLOSED) Holiday (City Hall CLOSED) 28 29 30 31 11 { i 6:00 PM CVAG-Exec Com-Adolph LM .� , f�i November 03� January 04 �'. S M T W T F S S M T W T F S lEi; f 2 3 4 5 6 7 8 s� 9 10 11 12 13 14 15 j i 16 17 18 19 20 21 22 1 2 3 4 5 6 7 8 9 10 (( 11 12 13 14 15 16 17 li New Years Eve (City Hall OPEN) I i �41' !! 23 24 25 26 27 28 29i, 30 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Printed by Calendar Creator Plus on 11/14/2003 640.7 January 2004 La Quinta City Council Monthly Planner MondaySunday .. Wednesday ..y Friday Saturday 2 3 iI�E,€lid• �E�:. , I E., € € E {,€x,11:E' E E.l I Ij j I December 03 E;,i i€i'il€i February 04 E E 1 E E ll {lEIfEiEi . • �.. 9:00 AM - 4:00 PM SJSR Ntl. Monument Elie sii;ll €,i,iiilE!�E,',il! I I € S M T W T F S i�ilE itl, Elli �; S M T W T F S 1 Henderson l.iil�4• • I E. �? E I{{e { s,I�{�' iI{• ..j, IE� i IllilEilti�lIE€i! I!'ii`j€{€'' ! E �: €{ E I( Il 1 2 3 4 5 6 7 E 1 2 3 4 5 6 ,l;I� �I�II��� it ili�i• EEI 7 8 9 10 11 12 13 El aik'I fEEj i iEE 8 9 10 11 12 13 14 EiE it ! f, III €Ili € E€.!, € IEI � 17 18 19 20 21 ' 1 ' �E New Years Day ' Extended New Years E4' ?€E• ! € _ iiilE€'.E •iElit € 1 EI iE h.• f 14 15 16 17 18 19 20 I , 15 16 II E E 22 23 24 25 ll 26 27 28 (City Hall CLOSED) Holiday (City Hall fE �, i ,. 21 22 23 24 25 26 27 ii ' CLOSED) i' 28 29 30 31 ' € 29 9 10 4 5 6 7 8 2:00 PM City Council 10:00 AM ALRC 12:00 PM Energy/Envi- Meeting Sniff 7:00 PM Cultural Arts Commission 11 12 13 14 15 16 17 7:30 AM CVEP-Adolph 7:00 PM Mosquito 9:00 AM RCTC- 3:00 PM Historic Preser- 10:00 AM Pub. Sfty- Abate. -Perkins Henderson vation Commission Perkins 7:00 PM Planning 5:30 PM Investment 12:00 PM Transp.- Commission Advisory Board Perkins 3:00 PM Mtns. Con -Sniff 6:00 PM League - Henderson 7:00 PM Com. Serv. Comm. 18 19 20 21 22 23 24 9:00 AM CVA-Henderson 9:00 AM LAFCO- 2:00 PM City Council Henderson Meeting Martin Luther King's Birthday (CITY HALL CLOSED) 25 26 27 28 29 30 31 6:00 PM CVAG-Exec 7:00 PM Planning 12:00 PM CVAG Human/ Com-Adolph Commission Comm•Osborne 12:00 PM Sunline•Adolph 4:00 PM OKRA Airp- ..... _ �i: xix = ...i:l Le.f 4 ate .,.._. .. e.. s{. •sY _•3. .f { • 4 = . z .Lit. e • ! • •• Osborne ' • • • _ • • • : Printed by Calendar Creator Plus on 11/14/2003 h 4 n DEPARTMENT REPORT: 1' oe U ti OF T'9 TO: The Honorable Mayor and Members of the City Council FROM: Tom Hartung, Director of Building & Safety '-7.V. DATE: November 18, 2003 RE: Monthly Department Report - October 2003 Attached please find the statistical summaries for building permits, Animal Control, Code Compliance, and business licenses for the month of October. The reports depict the following highlights: • Year to date building permit valuation is $267,499,455.23 which represents an issuance of 3,441 building permits through October; • 2,281 animal control cases have been handled through October; • 1,941 code compliance cases have been initiated through October; • 13 new licenses were issued to La Quinta based businesses in October; • $1,410.00 - garage sale permit income in October 629 S S S g 8 8 8$ S 8 NI,- N M 1 O O O O O O O O O M 00 Imo- O O to 0 N U co 69 tf? 64 69 69 69 69 69 69 2 0T0 M0 69 Co � L) O � 6N9 69. N N 49. J rn co g g g g g p O g g g g g g g m a= to 0 0 0 0 o O o 0 o O o 0 0 O� Z Z N 1- 60 60 60 64 6H to 6969. 69 6:i N4 69 6A 69 N i 4 6�9 Q 411, N to e- O 00 M O to M . f� . (D . � . . to . N . S . . . 0 . . . . to . 00 . to . 0 . M 00 N N eh ti i� ,w N OD (00. 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V). 669 1,01 11 16", 69 6�9 6N9 6�9 t~O 6 N p� S M S pp pp S v o S N v S S ti Z O O to O CID 000 V =69 00 4 to N (� to coN P O v ti co t� O N ~ Z to ti ti (O 00 v 6 00 N I 06 aO) O "; o r- 0 co M co 69 N 64 e- 6:? N 69 T- � 64 6A 69 •- 69 N r- to CM � tft CO) (O K Ir- 69 69 69 N 64 � M O p NN •- (O f� �- CO N to N M M O N 00 W (p ao to O I (M e- Co r� N J S N N v N � m w d0 to (O C� 3 W Cl) O N Z Z = W W Z J W J j O v N Nj M � S M �t 00 O N U w o to O �A � = V 0 O eh W Z Q ? Q Q W W a O Z J O U _J J < w i J Q O J Q Z w Q Q Q w QU z Z O U H H LLU-Q O a g O W J LL W Z Z w Q m Cn J - W (� W J w W p W p J � W U ���O O J w 1::) J 10, O w Q Q Z O w W 0 co U m U w a mo a c� cn U w w 630 2 ANIMAL CONTROL REPORT FOR: October, 2003 Steve Alexander, Jackie Misuraca and Moises Rodarte Animal Pickups YEAR TO YEAR TO INCIDENTS YEAR TO YEAR TO DATE 03 DATE 02 HANDLED DATE 03 DATE 02 Dogs Alive 32 309 292 Bite Reports 6 33 37 Dead 5 71 58 Animal Trap OTI 4 33 14 Set Ups 7 69 57 Cats Alive 27 172 190 Cruelty to Dead 10 70 67 Animals 0 3 6 OTI 0 3 8 Other Animals Alive 4 93 102 Vicious Animal Dead 11 67 66 Restraining 0 0 2 OTI 0 1 0- TOTAL ANIMALS Special Hour Patrols 1 11 38 Alive 63 574 584 Zoning 0 12 6 Dead 26 208 191 Lost/Found 35 387 346 OTI 4 37 22 Animal Rescue 1 16 16 Outside Agency 0 6 3 TOTAL ANIMALS REMOVED City Reclaims 10 134 105 Other 7 160 170 93 819 797 TOTALS 67 831 786 VIOLATIONS: NO OWNER WARNINGS CITATIONS Dogs at Large 34 1 21 Noise Disturbance 0 1 0 Defecation Removal 0 1 0 License Violation 0 0 28 Other 0 0 0 MONTHLY TOTAL 34 3 49 YEAR TO DATE 214 21 396 TOTAL MONTHLY INCIDENTS HANDLED: Oct 03: 246 Oct 02: 228 TOTAL YEARLY INCIDENTS HANDLED: Oct 03:2281 Oct 02: 2097 631 3 CODE COMPLIANCE STAT REPORT FOR October Oct 03 YEAR TO DATE 03 YEAR TO DATE 02 ABATEMENTS: Nuisance Abatements Started 115 1159 1899 Weed Abatements Started 12 106 160 Vehicle Abatements Started 76 664 819 Dwelling Abatements Started 3 12 34 TOTAL STARTED 206 1941 2912 TOTAL COMPLETED 202 1652 2426 Case Followups 536 4500 3559 Home Occupation Inspections 11 125 101 Business License Inspections 0 1 0 Garage Sale Permits Issued 141 1384 1298 632 4 M M M M M M M M M M M M M O O O O O O O O O O O O O df O O O O O O O O O O O O O '�'•NNNNNNNNNNNNN ��.=o��aoococ�ch�rn ran N O N O O O N N O C� Z J Q W (0 U W > Z_ (A O w (n J W Co 00 o QU z � _j Z'- ZO9� 0Oz Q� ��c~n� cOnaza w 0z0wQuj CDLu>- UmQW>wp ZQ �U wUI-t-�Wg - -mU �O�W�2"�0QpW0ifljZ Sommoo2wt-u)-i=a� �iZOc~n0:)LUZ 0uQ%Q¢O ?�U�mUa a IQ Q Q Q Q Q Q Q Q Q Q Q Q �UUUUUUUUUUUUU H H H H H H H H H H H H H Z_ z Z_ z _Z Z_ Z_ Z_ Z_ Z_ Z_ Z_ Z_ �(�C'1C�CiUC1C�C1C'1C�UUU .�'ggg�g�g�ggg�g F- w W Q w> ZOw O O _ g ()> 0 w mww Z� �Q0-jw0 LuOU <<<Z<�>—Qaavwic'�n0 z�wvOiQWpwOYzQV zz��� g i(L nnm_ »Qm�w>>¢awm-'J¢ �QQUU>0QU>3:C63:o �pOOI�1�O0WM00I`OO Nti�V 0OdO'��00 v 1- It 00 1` P- CD Z w Qz U J � U W OO p Q Cl) z Z Z ~ Z z Z O W W p (/) yo (nQ zw O0W --iZ �N ZZ 01z UZ UO ;o ai N 0W ~Wit m WC� CO w � aa. 0- Z O J T XOWWWUZ—ZO aJ cc 0 O En--�Wpa=C��O �fa w a�i ° c�O�Hmwc�zU�— ,'n c ��OZWR>OHUwWCDW UoDl �I-iOgWOWWIXQQW�z 3000p=-�YYZfn(AF-p 001-I�-MNN%-I-- MOOMM CO)O)O)r-ccm-owvT-w I0)c0) GCONN0)COCOOCDMNN 0000000000000 633 5 DEPARTMENT REPORT: 4"R D MEMORANDUM TO: Honorable Mayor and Members of the Council FROM: Tom Hartung, Director of Building and Safety �k - DATE: November 18, 2003 RE: Update on Day Laborers At the October 25, 2003 City Council meeting, the issue of day laborers in the Village area was discussed under Mayor's and Counci I members' items. This item has been before the City Council several times over the past couple of years as described below: On October 2, 2001, the City Council amended its loitering ordinance to legally address some of the problems associated with the day laborers. A copy of the staff report is included as Attachment 1. The Ordinance prohibits persons from obstructing access to any building or obstructing a public way. It cannot constitutionally regulate loitering per se. Included as Attachment 2 are the minutes from the second reading of the aforementioned Ordinance. It was at this time that Mr. Marvin expressed concerns regarding the City's motivation in adopting the Ordinance and encouraged the City to provide a place for the workers to congregate. On December 18, 2001, the City Council discussed dedicating a site in the Village for the day laborers. The staff report is included as Attachment 3. As a result of the discussion, staff was directed to provide benches at the corner of Montezuma and Navarro to be used by the day laborers. The minutes from the discussion are included as Attachment 4. Chief Horton has been apprised of the above and will encourage the laborers to congregate at the selected site, by utilizing the City Ordinance mentioned above as well as any applicable State Codes. A letter has been sent to Mr. Marvin regarding this issue and the City's efforts to address the problem. 634 ArracHT 1 D COUNCELJRDA MEETING DATE: October 2, 2001 Consideration of an Ordinance Amending Chapter 11.85 (Loitering) of the La Quinta Charter and Municipal Code AGENDA CATEGORY: susuvEss sEssIon: 3 CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Introduce an Ordinance amending Chapter 11.85 (loitering) of the La Quinta Charter and Municipal Code: A. Move to take up Ordinance No. by title and number only and waive further reading. B. Move to introduce Ordinance No.. on first reading. None. None. In an effort to address some of the problems associated with the congregation of day laborers in the Village, staff requested that the City Attorney review the current loitering regulations with respect to their constitutionality. The City Attorney's findings concluded that in most respects the current Ordinance was lawfully drafted, but recommended several revisions which have been incorporated into the proposed Ordinance. It should be noted that the City Attorney has also determined that the City is extemely limited in its lawful actions to regulate day labor solicitation and in fact the proposed Ordinance cannot address loitering per se, but only the obstruction of the Public Rights -of -Way. A redline version of Chapter 11.85 is included as Attachment 1. 635 C- 2 The alternatives available to the City Council include: 1. Introduce an Ordinance amending Chapter 11.85 (Loitering) of the La Quinta Charter and Municipal Code; or 2. Do not introduce an Ordinance amending Chapter 1 1.85 (Loitering) of the La Quinta Charter and Municipal Code; or 3. Provide staff with alternative direction. Respectfully Submitted, Tom Hartung, Director of Building & Safety Approved for Submission By: Thomas P. Genovese, City Manager Attachments: 1. Redline version of Chapter 11.85 ��s r ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA AMENDING CHAPTER 11.85 OF THE LA QUINTA CHARTER AND MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. That Chapter 11.85 of the La Quinta Charter and Municipal Code is hereby amended to read as follows: Chapter 11.85 PUBLIC RIGHTS -OF -WAY- OBSTRUCTING Sections: 11.85.10 Definition 11.85.20 Prohibited. acts 11.85.30 Exceptions to provisions 11.85.40 Sign requirements 11.85.50 Nuisance 11.85.10 Definition. As used in this Chapter "loitering" means to delay, linger, or stand by idly in one location. 11.85.020 Prohibited acts. A. Rights -of -way. No person, after first being warned by a peace officer to vacate the premises, or where a sign has been posted in accordance with this chapter, shall loiter, sit, or lie in or upon any public street, sidewalk, curb, crosswalk or other public right-of-way so as to obstruct the free passage of pedestrian or vehicular traffic thereon. B. Buildings. No person, shall after first being warned by a peace officer to vacate the premises, or where a sign has been posted in accordance with this chapter, shall loiter, sit, or lie so as to obstruct or prevent access to any structure or building open to the public. 11.85 030 Exceptions to Provisions. The provisions of this chapter shall not apply when its application would abridge the exercise of a person's rights protected under the first and fourth amendments of the U.S. Constitution, including but not limited to the right of free speech, right of peaceable assembly, and right to object to an unreasonable search 637 and seizure. 11.85.040 Sign requirements. If a sign is used to notify persons of the prohibition herein that loitering in ua a particular location is prohibited, the sign shall not be less than one square foot in total area and shall read "WARNING, unreasonable obstruction of pedestrian or vehicular traffic in this area by persons loitering, sitting, or lying is prohibited and punishable as a MISDEMEANOR - La Quinta Municipal Code." in letters not less than two inches in height for "WARNING." Additional lettering shall not be less than 5/8 inches in height. 11.85.50 Nuisance. It shall be deemed a public nuisance for any person, after first being warned by a law enforcement officer, or where a sign has been posted in accordance with this chapter, to loiter, sit or lie in or upon any public street, sidewalk, curb, crosswalk, or other public -right-of-way so as to hinder or unreasonably obstruct the free passage of pedestrians or vehicular traffic thereon or to prevent the free access to the entrance to any building open to the public. SECTION 11. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION Ill. POSTING: The City Clerk shall within fifteen (15) days after passage of this Ordinance, cause it to be posted in at least three (3) public places designated by resolution of the City Council; shall certify to the adoption and posting of this Ordinance; and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED, and ADOPTED this day of by the following vote: AYES: NOES: ABSENT: ABSTAIN: John J. Pena, Mayor City of La Quinta, California ATTEST: June S. Greek, City Clerk City of La Quinta, California APPROVED AS TO FORM A N • M. Kather.ine Jenson, City Attorney City of La Quinta, California 1% v; Chapter 11.85 Sections: 11.95.10 Definition. 11.85.20 Prohibited Acts. 11.95.30 Exceptions to provisions. 11.85.40 Si rements. 11.85.50 11.85.10 Definition. As used in this chapter "loitering" means to delay, linger, or stand idly in one location. (Ord. 171 § I(part), 1990) 11.95.020 Prohibited acts. A. Rights -of -way. No person, after first being warned by a peace officer to vacate the premises, or where a sign has been posted in accordance with this chapter, shall loiter, 11in or upon any public street, sidewalk curb, crosswalk or other public right-of-way so as to obstruct the free passage of pedestrian or vehicular traffic thereon. B. IMMS: M. shall loiter, so as to obstruct or MOMMININ prevent access to any structure or building open to the public. (Ord. 171 § I (part), 1990) 11.85 030 Exceptions to Provisions. The provisions of this chapter shall not apply when its application would abridge the exercise of a person's rights protected under the first and fourth amendments of the U. S. Constitution, including but not limited to the right of free speech, right of peaceable assembly, and right to object to an unreasonable search and seizure. (Ord 171 § I (part), 1990) 11.85.040 Sign requirements. If a sign is used to notify persons of the prohibition herein that loitering in a particular location, the shall not be less than one square foot m total area and shall read 4mtem* Fefl*dden By Law La OWN a.." W.I.M. �4j.�eftw not less than two inches in height., .. . . . . . . . . -.e .. . ..... Additional lettering shall not be less thanN ow her in height (Ord. 171 § I (pan), 1990) 639 ATTACHMENT 2 City Council Minutes 9 ' October 16, 2001 Council concurred to take up Business Session Item No. 7 at this time. 7. SECOND READING OF ORDINANCE 382. Wells Marvin, 79-258 Cetrina, questioned the purpose of the amendment and voiced concern that it might be racially focused. He encouraged the City to provide a place for the workers to congregate and seek work. Mayor Pena stated he understood the purpose of the amendment is to keep people from blocking entrance ways. He agreed an area is needed for the workers to congregate and feels the Council is sensitive to the need. City Attorney Jenson advised she recommended the amendment to avoid citations being issued for loitering and to bring the City Code into compliance with the Constitution. Robert Tyler, 44-215 Villeta Drive, remarked the City of Glendale has experienced a similar problem and has provided a place for workers to gather and seek day work. A brief discussion ensued regarding the need for a location that is safe for drivers to pull out of traffic to pick up the workers. 362 AN ORDI %AN�D F THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNDING CHAPTER 11.85 (LOITERING) OF THE LA QUINTA CHARTERNICIPAL CODE. MOTION - It was move Council Members Sniff/Adolph to adopt Ordinance No. 362 on second reading. Motion carried by the following vote: AYES: Council Members A h, Henderson, Perkins, Sniff, Mayor Pena NOES: None ABSENT: None ABSTAIN: None Council further directed staff to come back information on potential locations for job seekers to gather and seek day woht 640 ATTACHMENT 3 4.4 COUNCIL/RDA MEETING DATE: December. 18, 2001 Discussion of Establishing a Dedicated Site in the Village for Employers and Day Laborers As deemed appropriate by the City Council. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: _ STUDY SESSION: f PUBLIC HEARING: Costs for a shade structure, benches, trash receptacle and drinking fountain are estimated at $ 15,000. None. For years, day laborers have congregated in the Village area seeking temporary employment. While the City may prohibit. unlawful conduct such as littering, drinking alcohol in public or blocking public rights of way, it is extemely limited in the lawful actions it may take to regulate the solicitation of day labor. As the City Council previously discussed, the City may wish to establish a specific location for day laborers to congregate. It must be noted that even if a site is designated by the City as a place for individuals to solicit employment, use of the site by laborers and prospective employers is strictly voluntary and cannot be mandated. In light of this fact, any location designated for the abovementioned purpose should contain certain features that would encourage use by the involved parties. Such amenities could include shade, water, seating, restroom facilities, convenient parking, visibility, as well as food and beverages. Staff has identified several properties in the Village area which are currently owned by the City/Redevelopment Agency which could be designated as a place for day laborers and prospective employers to congregate. A map of the aforementioned locations is included as Attachment 1. The following is a brief overview of the 641 benefits and drawbacks of each location: K� Parking Lot North of the City Yard (Attachment 2) Positives • The location provides easy access and sufficient off street parking • It is not in close proximity to the residential neighborhood (with the exception of the Tradition which is located on the other side of the block wall) • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain Negatives • The area is in close proximity to the City trailers which are used for youth camps in the summer and during school breaks. The activities of prospective employers and job seekers may spill over into the trailer area as well as into Fritz Burns Park • There is not a store within close proximity for food and beverage; however, it may be possible to have a food vending truck visit the site periodically Right of Way Area Across from Fritz Burns Park (Attachment 3) Positives 0 High visibility Negatives • Avenue 52 would have to be altered for site access; curb cuts would be required to establish parking area and/or turn out lane • The activities of prospective employers and job seekers may spill over into the the residential area and into Fritz Burns Park • There is not a store within close proximity for food and beverage, however it may be possible to have a food vending truck visit the site periodically City Hall Employee Parking Lot Area (Attachment 4) Positives • The location provides easy access and sufficient off street parking in the City Hall lot • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain in the grass area south of the employee parking lot • Ralph's is within walking distance for food and beverages Negatives • The activities of the prospective employers and job seekers could spill over into the residential neighborhood south of City Hall • The activities of the prospective employers and job seekers could interfere with City Hall operations 6 4;2 Palm Area West of the Senior Center (Attachment 5) Positives • The location provides easy access and sufficient off street parking in the Senior Center lot • There is adequate room for a shade structure, bleachers, portable toilet and a drinking fountain • Ralph's is within walking distance for food and beverages • Amenities could be constructed in conjunction with the Civic Center Campus Negatives • The activities of the prospective employers and job seekers could spill over into the residential neighborhood adjacent to the Senior Center • The activities of the prospective employers and job seekers could interfere with Senior Center operations Sheriff's Sub -Station (Attachment 6) Positives • Police presence could deter illegal activity such as drinking in public, littering, etc. • Food and beverage available at nearby Village stores Negatives • No off street parking except for post office lot which is insufficient • Due to limited space the activities of prospective employers and job seekers could spill over into the residential neighborhood and into the post office area Village Grass Parking Lot (Attachment 7) Positives • Police presence (at sub -station) could deter illegal activity mentioned above • Food and beverage is available at nearby Village stores • The location provides easy access and sufficient off street parking • There is adequate room for a shade structure, bleachers, portable toilet and drinking fountain Negatives • Use by the day laborers and prospective employers would make some of the lot unavailable which would decrease available Village parking • The activities of prospective employers and job seekers may spill over into Frances Hack Park 643 10 The City Council may also elect to take an active role in . addressing the day laborer situation such as setting up a Job Center. This could involve office space, part time staff, advertising, and generally becoming more active in matching prospective employers with temporary employees. Staff is seeking direction from the City Council on this issue. Respectfully submitted, Tom Hartung, Dire6tor of Building & Safety Approved for submission by: Thomas P. Genovese, City Manager Attachments: 1. Map of City owned property in Village area 2. Picture of area north of City yard 3. Picture of area north of Avenue 52 4. Picture of grass area south of City Hall 5. Picture of area adjacent to Senior Center 6. Picture of Sheriff's sub -station 7. Picture of grass parking lot in Village ATTACHMENT 4 City Council Minutes 8 December 18, 2001 Mayo ena noted the fireworks event at the La Quinta High School football stadium Nuld provide an opportunity to recognize the accomplishments of the school's athlwtic teams. Council Member A4olph commented on the lag time between the recent CIF Championship victor nd the 20"' Anniversary Celebration. Mayor Pena noted there ha een some discussion about the football team riding on the float in the Date ival Parade. MOTION - It ,was moved by Council Me ers Sniff/Henderson to approve the 20"' Anniversary Celebration Committee's re%200 dations and appropriate an additional $14,200 from the Special Projengency Account. Motion carried unanimously. MINUTE ORDER NO77. In responseto Mayor Pena, City Manager Genovese dvised the tentative completion schedule for the Civic Center Campus is July August 2002. 1. DISCUSSION OF ESTABLISHING A DEDICATED SITE FOR EMPLOYERS AND DAY LABORERS. Building & Safety Director Hartung presented the staff report and reviewed alternative sites for day laborers and employers to meet. He noted amenities may need to be provided to encourage use of an alternative site since the City cannot mandate its use. Council Member Perkins voiced preference for the palm site near the Senior Center. Council Member Sniff stated he wasn't sure it makes sense to dedicate a site since the City cannot mandate its use. However, he felt the Village Parking Lot site is the only location that might work. Council Member Adolph noted the importance of the site being located in a traffic area. Mayor Pena supported the Village Parking Lot as the most functional area and suggested placing a few benches and a shade structure near the corner of Avenida Navarro. He noted having a dedicated site would provide a place for the deputies to encourage the day laborers to meet. 645 City Council Minutes E December 18, 2001 Council Member Henderson stated she wasn't sure the site would be used but was willing to go along with the Mayor's suggestion. Council Member Perkins agreed and stated he felt the City is obligated to make the effort. Mayor Pena suggested trying it without a shade structure while it's not hot to see if the site is used. Mr. Hartung advised other cities have reported great success with their efforts but the problem hasn't been eliminated. Council concurred to direct staff to place a few benches facing the street near the corner of Calle Montezuma and Avenida Navarro. 2. DISiOUSSION OF PARKING ANALYSIS FOR THE VILLAGE OF LA QUINTA. Communit evelopment Director Herman presented the staff report and noted the opportu ' y to provide parking areas will be eliminated as the Village develops. Council Member Hen son noted it may be necessary to provide a parking area outside of the Village. he also noted it would help if businesses required employees to park in the ge Parking Lot. Mr. Herman advised there is a sh tage of 15 parking spaces on Calle Estado according to City Code. In response to Mayor Pena, Mr. Herman st the vacant lot, currently used for overflow parking by the Sandbar Restaur t, belongs to the Santa Rosa development and was not included in the anal 's. Mayor Pena suggested utilizing the Senior Center parki lot. Mr. Herman noted the further away the parking area is the less likely it is be used. In response to Council Member Sniff, Mr. Herman reviewed 'ch lots on the east side of Desert Club Drive may be available to use for parki areas. Council Member Henderson noted the Village Parking Lot might be use more if "Public Parking" signage is provided. She also asked about the status o he parking fund. DEPARTMENT REPORT: -� �a�TQ•c V 5 ti OF T19 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: JERRY HERMAN, COMMUNITY DEVELOPMENT DIRECTOR DATE: NOVEMBER 18, 2003 SUBJECT: DEPARTMENT REPORT FOR THE ,MONTH OF OCTOBER, 2003 i Attached please find a copy of the Community Development Department Report which outlines the current cases processed by staff for the month of October. 647 P:\Monthly Report Folder\OCT 2003.doc 1 COMMUNITY DEVELOPMENT DEPARTMENT DEPARTMENT REPORT OCTOBER 2003 PROJECT DESCRIPTION CUP'S 2 submitted Development Agreements 0 submitted Environmental Assessments 4 submitted Fugitive Dust Control 0 submitted General Plan Amendment 1 submitted Lot Line Adjustments 0 submitted Minor Adjustments 0 submitted MUP's 4 submitted Parcel Maps 2 submitted Parcel Mergers 1 submitted Sign Permits 5 submitted Site Development Permits 5 submitted Specific Plans 1 submitted Tentative Tract Maps 2 submitted TUP's 9 submitted Zone Change 1 submitted Zoning Code Amendments 0 submitted 648 P:\Monthly Report Folder\OCT 2003.doc M 0 +0 a CU (L c O O N Oa. •p +r 'C N v -p O -v 4-0 C . 4-00 C -v +r O 0 O CL CL ° c i fl. c a fl. o• c c• CL +r c Q M M 0� 0 a o MM MO p� 0 0 0 C v� N ` M LAN •0 C ^ �' ZN a- e- _� 0 ca C >' -p O 4 , LO U i s U 0IV coo L- , -iCLU Q = a. 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O a� r +� Q a. p CL Q V— 0 co LL M r cn O V in Q p Lu Q 4) cn hG Q cn O� cn cn 0� cn F- O L cn Q� co LU o p a. is i Q) TO 0 w 0 aai a 0 6J2 Z O F- Q O M � O U) --- CV N �— N V CLU M 0000 r— V— I U Ch O � N � V— V— , aa.. +r s �.- � ,c o, O ai s O ,o o co c c O o V O c E o c O N C t N 'C +•+ 'C W IL 4- - c c 4 U. � w c vs ED > G 4,1 Q Q +r co +r U Q d v � J c � o Z � +_+ U N U M � O ~ a. ~ O M OM .p 0 D ix Q U = = OC a0) Q w IL N 5, v b 0 rw 4J 0 a a q H cc O a. W 0 I-- Q I- V W n O cc a J Q V W C. q cM O d O *' C r— \ C co co O 7 'a C O O CV) y � O Vi � N O 00 V � O o V IOIR lo-R o qt CD co c o E Q + o� oN O qr O O m co 00 V q1t M 4) aEi w ..v o cn . •N o V O 'o 1 � = O a N C c ca a V v v m M a) c c a.. CY) (L) M C C a L° -c m aci Q C7 �00 J J C N .a c N O � C V �U � U L1' C J C O 'C I m V 1,054 U O b w b O W 4J O a aD x 14 4J O z 000 DEPARTMENT REPORT: s ti5 C��►t OF TO: FROM: DATE: HONORABLE MAYOR AND MEMBERS OF THE CITY COUN L DODIE HORVITZ, COMMUNITY SERVICES DIRECTO NOVEMBER 18, 2003 SUBJECT: TRANSMITTAL COMMUNITY SERVICES DEPARTMENT REPORT FOR THE MONTH OF OCTOBER 2003 UPCOMING EVENTS OF THE COMMUNITY SERVICES DEPARTMENT FOR THE MONTH OF DECEMBER 2003: Dec 1 *Monthly Putting Contest Dec 1 * Microsoft. Word Computer Class Dec 2 *AARP Driver Safety Program Dec 2 *Watercolor Lessons Dec 3 Holiday Ornaments and Pop Up Greeting Cards, Senior Center Dec 3 *Sketching/Drawing Class Dec 3 * Digital Photograph Computer Class Dec 4 *Ballroom Dance Class Dec .4 Pastels and Degas, Senior Center Dec 5 Holiday Tree Lighting Ceremony, Civic Center Campus Dec 5 *HI -CAP Counseling Dec 8 *Photo Editing Computer: Class Dec 9 *A.dult/Child CPR & First Aid Class Dec 9 *Congresswoman Mary Bono's Mobile Office Dec 9 Children's Artsoup Holiday Ceramics, Recreation Trailer Dec 12 *Evening Ballroom Dance/ Social Dec 13 Breakfast with Santa, Senior Center Dec 15 *Introduction to Printshop Graphics Computer Class Dec 16 *Free Hearing Consultations Dec 17 *Printshop Graphics Workshop Computer Class Dec 18 *Holiday Luncheon Dec 19 *Free Legal Counseling Dec 20 Newport Harbor Parade of Lights Excursion *Daytime Senior Center class or activity 655 Community Services Department Attendance Report for the Month of October 2003 Summary Sheet Program 2003 2002 Variance Sessions Per Month 2003 2002 Leisure Classes 76 77 -1 32 33 Special Events 64 254 -190 2 3 Adult Sports 532 430 102 22 24 Senior Center 1376 1110 266 120 117 Total 2048 1871 177 176 177 Senior Services Senior Center 1326 1408 -82 17 18 Total 1326 1408 -82 17 1.8 Sports Complex Use AYSO 420 1650 -1230 14 15 Diamond Ringers 75 0 75 5 0 Jr. All American Football 125 0 125 12 0 Total 495 1650 -1155 19 15 LQ Community Park AYSO 980 0 980 27 0 Total 980 0 980 27 0 Facility/Park Rentals (Churches) 550 0 550 8 0 LQ Community Park (Private Party) 125 0 125 5 0 Fritz Burns Park (Private Party) 115 0 115 2 0 Total 790 0 790 15 0 Total Programs 5,639 4,929 710 2541 210 Volunteer Hours Senior Center 1 4321 759 -327 Total Volunteer Hours 1 4321 759 -327 Monthly Revenue Senior Center $ 15,266.00 $ 15,338.00 $ (72.00) Community Services $ 14,266.00 $ 4,253.00 $ 10,013.00 Total Revenue $ 29,532.00 1 $ 19,591.00 1 $ 9,941.00 Revenue Year to Date Senior Center $ 33,504.25 $ 25,033.00 $ 8,471.25 Community Services $ 45,770.00 $ 25,490.00 $ 20,280.00 Total Revenue to Date $ 79,274.25 $ 50,523.00 $ 28,751.25 6�6 2 Community Services Program Report for October 2003 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Leisure Classes Adobe Photoshop 3 7 -4 3 3 Adobe Advanced 3 0 3 3 0 Microsoft Word 4 0 4 3 0 Bellydance 8 0 8 1 0 Bellydance Level 2 2 0 2 1 0 Hatha Yoga 25 20 5 4 4 Pilates 7 0 7 6 0. Sports Yoga 9 0 9 5 0 Tae Kwon Do 15 8 7 6 4 Children's Fairy School 8 0 8 5 0 Totals 761 35 41 32 11 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Special Events Tiny Tot Halloween 42 54 -12 1 1 Dog-O-Ween 22 0 22 1 1 Totals 64 54 10 2 2 2003 2002 2003 2002 Participants Participants Variance Meetings Meetings Adult Sports Open Gym Basketball 312 290 22 18 20 Adult Soccer League 220 140 80 4 4 Totals 532 430 102 22 24 Recreation Totals 672 5191 1531 561 37 Page 2 Senior Center Attendance ParticipatioR Particleation Variance Meetings eet n s Senior Activities ACBL Bride 164 182 -18 5 5 Bridge, Duplicate/Social 520 431 89 14 14 Monthly Birthday Party 34 40 -6 1 1 Monthly Luncheon 77 84 -7 1 1 Movie Time 73 51 22 7 8 Senior Activity Total 868 788 80 28 29 Senior Leisure Classes Arts and Crafts 40 32 8 4 5 Ballroom Dance 47 15 32 6 8 Ballroom Workshop 17 0 17 1 0 Pig Band Dance 28 0 28 1 0 Bridge Lessons 38 0 38 4 0 Ceramics 14 10 4 4 3 Computer 53 47 6 13 16 Computer Tutor 4 5 -1 1 5 Decorative and Faux Painting 10 0 10 4 0 Dog Training Class 9 12 -3 4 8 Exercise 48 52 -4 13 13 Golden Tones 25 17 8 4 5 Knitting 16 15 1 1 1 Quilting 27 15 12 4 4 Rug Hooking 1 2 -1 1 2 Sketching/Drawing 5 20 -15 3 5 Spanish 15 0 15 2 0 Stained Glass 9 0 9 1 0 Tai Chi 29 22 7 6 3 Tap Dance 14 16 -2 5 2 Watercolor 25 0 25 4 1 Woodcarving 24 8 16 4 2 Yoga 10 34 -24 2 5 Senior Leisure Classes Total 508 322 186 92 88 TOTAL SENIOR PROGRAMS 1376 1110 266 120 117 Senior Services AARP "55" Course 36 0 36 1 0 FIND Food Distribution 339 320 19 4 4 Flu Shots 550 674 -124 1 1 Health Fair 298 312 -14 1 1 I.I.D. Energy Assistance 36 22 14 7 8 I.I.D. Energy Assistance/No fee 2 4 -2 2 4 Legal Consultation 12 0 12 1 0 Volunteers 53 76 -23 n/a n/a TOTAL SENIOR SERVICES 1326 1408 -82 17 18 SENIOR CENTER TOTAL 2702i 2518 1841 137 135 DEPARTMENT REPORT. l/ U rY INCOI eM OF 'f9 TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: November 18, 2003 RE: Public Works/Engineering Department Report for October, 2003 Attached please find the following: 1. Citizen Service Request Summary; 2. Encroachment Permit and Plan Check Services Summary; 3. Capital Improvement Plan Status Update; 4. Monthly Summary of Public Works Tasks; 5. Memorandum — Avenue 58 Improvements between the Quarry and Madison Street. UT'ifmothy R. J Vsson Public Works Director City Engineer SJ9 Z LL O v F W Q a W N 3 J IL f�k Yf'yt�i'Y oi. Mn 'z �e dSX .s��k � Y coko r r . £ L6 '� CT fl T A3b ti � .ay 3 . IR�r p R All �YcC •�. 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Code Activity4 Men 4 Men 1 Man n Total 1000 Policing/Inspection 52 34 21 107 001 Pot Hole -Repair/Patching 12 46 4 621002 Crack/Joint-Repair 5 0 0 51003 Pavement Marking/Legends 1004 Pavement Markin Striping 0 0 0 0 1.005 Zurb,Paintinq 1006 Other Traffic Controls 47 5 0 3 55 7 - urb-& -Gaffer . /Ceflst. 1 - 1008 Other Concrete Re , 'rs/Const. 27 8 0 0 35 1{�Q9 3 real Sign frrstaH #4ew) 1215 1010 Street Sign Repair/Maint 29 18 0 2 49 V11 --DebrIsRewoval 2 1012 Right of Way Maint. 8 24 0 0, 32 1 1 "CLEAN Oatch Basin lnlef/Outlet 1 2 1022 Rondo Channel Outlet/Vault 0 7.5 0 0 7.5 1022A Desert Club Outlet/Vault 0 8 0 0 8 1023 Retention Basins Repair/Maint. 0 10 0 2 r 12 1024 Gutter/Median Sand Removal 10 2 0 0 12 1026 Street Sweeping (Machine) 152 0 0 0 152 1026 Street Sweeping (Hand) 0 0 0 0 0 1027 Sidewalk/Bike Path Cleaning 0 0 0 1 1 1028 Dust Control 0 1029 Flood Control 0 0 0 0 0 1031 Parks/Retention Basins Inspection/Clean-4 0 79 0 10 89 4041 Mowingl Weeding, Shrubs A Tree Tfi 7 1051 Landscape/Irrigation Contract Mana erne 0 57 0 17 74 tM2 LVhtfrrg0Wtftatl rttraot Manage'ment 1 1061 Small Tools Repair/Maint. 0 2 0 0 2 T062 Equiprrten� Repairfldlairrl. �' T 1063 Vehicle Repair Maint. 15 18.5 0 0 33.5 1081 TrashAAe /Recycabie Removal 32 1082 Vandalism Repairs 0 8 0 0 8 1083 Graffifi Removal 45 26 Q 1 72 1084 Maint. Yard Building Maint. 20 44 0 0 64 1085 Seminars/Training 0 9 0 13 22 1086 Special Events 0 5 0 0 5 1087 Citizen Complaints/Requests 86 48 0 0 134 1088 Meeting 1 4 0 24 29 1089 Office (Phone, paper work, reports, Misc.) 10 43 0 47 100 SUBTOTAL 6641 654 0 176 14 1091 Over Time 37 81 1094 Jury Duty () 0 1095 dirk Leave 7 1096 Vacation 72 52 20 144 1097 HdWay 1098 STD (Short Term Disability) 0 0 01 0 1�399G�crrge3 2 SUBTOTAL 180 183 0 24 387 TOTAL S TOTAL MILES 3367 5145 0 469 8981 666 MEMORANDUM TO: Honorable Mayor and City Council Members FROM: mothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: November 18, 2003 RE: Avenue 58 Improvements between The Quarry and Madison Street This memorandum to the City Council is in response to a letter from The Quarry dated 10/22/03 requesting the City to improve Avenue 58 from Madison Street to Quarry Lane. Improvements to this portion of Avenue 58 have not been a priority in the past due to the low traffic volumes, the desire to realign Jefferson Street and the expense in doing so. However, this segment of Avenue 58 is now becoming more critical because it lies in the development path of several new projects such as: 1. The Coral Mountain project has considerable frontage on Avenue 58 as does other recently approved residential subdivisions some of which are already currently under construction. 2. The Coachella Valley Parks and Recreation District is planning a park on the south side of Avenue 58 just east of the Jefferson Street alignment. 3. The Quarry Ranch project has posted security guaranteeing its share of the offsite street improvement cost for the realigned Jefferson Street improvements 4. In the process of developing PGA West, KSL has posted security guaranteeing its share of the offsite street improvement cost for the realigned Jefferson/Avenue 58 curve area. 5. South Valley Estates has posted security guaranteeing its share of the offsite improvements to Avenue 58. 6. The Development Impact Fee (DIF) program has programmed $1,098,240 to construct the arterial core of this street, but actual funding must be allocated from the account in accordance with prioritized needs as the fund balance permits. 7. This segment of Avenue 58 is scheduled in the Pavement Management Program (PMP) to be rehabilitated in FY 2006/07. The PMP estimates the rehabilitation 9 667 construction cost to be $447,000. The PMP report is based on pavement condition criteria only and does not factor in nearby development activity or the anticipated growth in traffic volume on the street. The latter two aspects tend to drive the use of capital improvement funds over pavement rehabilitation funds. Moreover, fundamental improvements are necessary to convert Avenue 58 from a rural county road standard to an urban arterial street standard. As a result, maintenance funds seem less appropriate for this project. This project is currently listed in the "Additional Projects" section of the 5-Year CIP (Project Number AD54), which means as of last year no funding has been identified for the project before July 1, 2007. Reprioritizing projects in the 5-year horizon could change its status, however, doing so may result in delays to other transportation projects. It is noteworthy, however, that the rehabilitation funds have a closer expenditure horizon than the capital improvement funding. Perhaps that fact offers an opportunity to fund improvements to the subject segment of Avenue 58 sooner than currently envisioned in the CIP document. Staff will evaluate that aspect when the CIP budget is revisited after the first of the year. 10 668 THE A T L A October 22, 2003 Mr. Donald Adolph, Mayor City of La Quinta Box 1504 La Quinta, CA 92253 Dear Don, cc: UA , RRY CLU I N T A F" L_ OCT 27 2003 CITY r:i;t,i,irc t'S J.-PT The purpose of this letter is to request the City of La Quinta to move forward on, the fult development of 5 8a' Street from Madison Avenue to The Quarry, including paving; curbs and gutters.: As you are aware this is not the first time that I have made this request to the. City. At least once a year during the last five years I have had this discussion with yourself, the previous Mayor, John Pena or staff members. On more than one. occasion I have been informed that work would be done as well as put into the City budget. To date nothing has been done other than "minor" pot hole repairs. As you and most of your staff are aware.The Quarry is a beautiful development that pays its fair share of taxes yet is not receiving in return its fair share of services. On more than one occasion The Quarry has lost prospective members/honmeowners"°becaus' e-*,it's just too difficult to get to due to poor road access. 1 QUARRY LANE - LA QUWA, CALIFORNIA 92253 760-777-1100 9 FAx 760-777-1107 10 . For your information The Quarry received an award recently from Golf Digest declaring The Quarry as the "best conditioned" golf course in the United States. Isn't it ironic our homeowners and guests have to come here on a "second rate road"? Don, we need the City's help. The Quarry needs a new road. The Quarry deserves a new road and we need it now. Please notify me promptly of the City's intention so that I can pass it on to the membership and homeowners before I have a rebellion. William M. Morrow President 12 6�� OINJ1[/. City of La Quinta La Quinta Police Department Captain John Horton, Commanding October 2003 Highlights (Numbers in parenthesis denotes number of calls for service that day) Wednesday,10-01-03 (41)• No significant activity to report. Thursday,10-02-03 (49): No significant activity to report Friday,10-03-03 (72): Deputy Quintero arrested Estella Martinez, 31, Palm Desert, for shoplifting and felony warrant at Wal- Mart. Saturday, 10-04-03 (54): No significant activity to report. Sunday, 10-05-03 (53): Deputy Krachman arrested Vicenza Paterno for willful violation of a court order at the 54000 block of Avenida Rubio, in La Quinta. Paterno violated a restraining order and was arrested and booked at the Indio jail. Monday,10-06-03 (50): No significant activity to report. Tuesday, 10-07-03 (62): Deputy Heffley walked into the wash area at the bridge located at Washington Street north of S.R. 111, in La Quinta. He went to this location to search for a transient possibly involved in some past thefts. Deputy Heffley located two juveniles, (names withheld) along with two adults, Raul Malero and Fernando Silva tagging the wall under the bridge with spray paint. He arrested all four of the suspects. Two of them waived Miranda during subsequent interviews and made incriminating statements that they specifically came to this location to tag the bridge. They also admitted tagging other locations in the Coachella Valley. They were arrested for conspiracy and vandalism. The two adults were booked at the Indio Jail and the two juveniles were booked at Juvenile Hall. Wednesday,10-08-03 (84): Deputy Brooker arrested a 15-year-old juvenile for Possession of a lock blade knife on school grounds at the La Quinta High School. He was booked into Juvenile Hall. 6'7 2' Thursday,10-09-03 (85): Deputy's Donivan and R. Garcia arrested two juveniles for burglary at the 78000 block of Hwy. I I I (Wal- Mart). The juveniles removed books from their backpack, entered the store, filled the backpack with miscellaneous items and left the store with $413.00 dollars of merchandise. One juvenile was detained by security as he left the store and the other fled the area. The remaining juvenile was later located at her residence. Both juveniles were released to their parents. Charges to be filed through juvenile probation. Deputy Reynolds arrested Robert Perdue of La Quinta for a felony poss. of a controlled substance and assault with deadly weapon warrant. Deputy Reynolds arrested David Yanez Jr., of Indio for poss. of a controlled substance during a bike stop at Jefferson and Ave. 48. Friday,10-10-03 (72): LQ SET arrested Eric Gaytan for two misdemeanor battery spouse and willful violation of a court order warrants. Gaytan was booked into Indio Jail. Saturday,10-11-03 (52): Deputy Russo arrested Jess Tatro for spousal battery after responding to a domestic dispute at the 54000 block Avenida Alvarado. When Deputy Russo initially arrived on scene, Jess was GOA. Deputy Russo later found Jess driving N/B on Washington St. Sunday,10-12-03 (36): Deputy Russo responded to the 78000 block Miles to investigate a battery. Upon arrival, he me with the victim, Alfonso Camacho Sr. Camacho Sr. said he and his 17-year old son got into an argument at the residence. During the argument, Camacho Jr. hit him in the forehead with a tire iron. Camacho Sr. sustained a three-inch cut on his forehead. After the suspect struck him with tire iron, he ran from the residence. Camacho Sr. refused medical treatment from AMS and CDF personnel. Camacho Sr. said his wife would take him to JFK Hospital for treatment. The area was checked but the son was nowhere to be found. Deputy Russo completed his report, prior to his EOW, in the event the suspect was found during watch II or III shifts. The violation was upgraded to assault with a deadly weapon. Monday, 10-13-03 (41): No significant activity to report. Tuesday,10-14-03 (72): No significant activity to report. Wednesday,10-15-03 (91): Deputy Bashe arrested William Heather for spousal abuse at 48000 block of San Vicente, in La Quinta. Heather assaulted his wife during a domestic dispute. Thursday,10-16-03 (83): No significant activity to report 673 Friday,10-17-03 (64): Sgt. Vest arrested Luis Pages, of La Quinta for driving under the influence during a vehicle stop at Nogales and Herrera. Pages BAC was .08/.08 %. Saturday, 10-18-03 (54): Deputy Harter responded to Sanita and Las Vistas reference a report of several males fighting in the street. Deputies arrived on scene and witnessed two subjects fighting. It appeared that one of the subjects was striking the other with an object. The object turned out to be a plastic brick. Deputy Harter arrested Robert Rosten for assault with a deadly weapon. The victim was transported to JFK hospital for two lacerations to the back of his head. The fight initially started when Camargo and some of his friends crashed a party nearby. The dispute continued into the street when the fight took place. Custodian at Ralphs in La Quinta was confronted by picketers while going to work. He is from different union and is obliged to work. Picketers told him he had better not cross or they would not be very nice to him. The next night, the 13th, he parked across the street at LQ City Hall so his vehicle would not be in the Ralph's lot. When he finished his shift he found all four tires slashed. Minor injury collision on 50 at Washington. 17- year- old female Andrea Roach, was on bike was in crosswalk, southbound on Washington, Pickup driven by Jose Rodriguez, 22, Cathedral City was making right hand turn from 50, ran light while looking left and clipped her on the side. She complained of arm pain and was transported by parents to Eisenhower. Handled by Deputy Donivan. Deputies Wedertz and Alvarado with the La Quinta Gang Suppression Unit were driving past AM/PM on Hwy. 111, when they observed a Ford Mustang, license number 4KTJ444, drive out of the parking lot at a high rate of speed. While following the suspects, a DMV computer check revealed that the vehicle was reported stolen out of Brawley. When Deputies attempted to stop the car at Miles and Adams, the suspects took off at a high rate of speed. Deputies initiated a pursuit at Adams and Hwy. l 11, when the suspects ran the red light at a high rate of speed. The pursuit continued southbound on Adams to Ave. 48, where the suspects crashed into a palm tree. The suspects then fled on foot, but where apprehended by Inv. Ammar, Inv. Cervello, Dep. Ruiz, Dep. Myers, Dep. Brooker, and Sgt. Trevino. Arrested were Francisco Cervantes, 25 years, and Fernando Ortega, 24 years, both of Coachella. It was later revealed that Cervantes and Ortega had stolen beer from the AM/PM on Washington and Hwy. 111. Both suspects were transported to Desert hospital for treatment, and then booked into Indio Jail for vehicle theft, evading a peace officer, and burglary. Sunday, 10-19-03 (37): Deputy Hendry responded to the 51000 block of to investigate a domestic dispute. Upon arrival, he met with Michael Chavez and the suspect, Yajahira Garcia. According to Chavez, Garcia hit him in the head with an unknown object during an argument at their residence. Chaveez sustained a 1" cut on his head. Deputy Hendry arrested Garcia for spousal abuse and booked her into the Indio Jail. Deputy Harter responded to the 54000 block of to investigate a domestic dispute. Upon his arrival, he me with the victim, Karla Gastelum. According to Gastelum, she was picking her child up from her ex - boyfriend's (Hector Guillen) house. Guillen lives at the 52000 block of Ave. Bermudas. While at her Guillen's house, they got into an argument. Gastelum said during the argument, Guillen hit her in the face with the back of his hand. Gastelum sustained a bruise on the right side of her face. Deputy Harter arrested Guillen for spousal abuse. Because their child was present during the fight, the charge of willful harm or injury to a child was also added. Guillen was booked into the Indio Jail. 674 Deputy Hendry responded to the 52000 block of Ave. Carranza to investigate a domestic dispute. Upon his arrival, he met with Edith Herrera and the suspect, Todd Rindone. According to Herrera, Rindone pushed and slapped her during an argument at their residence. Herrera had a bruised on her lower lip. Deputy Hendry arrested Rindone for spousal battery and booked him into the Indio Jail. Deputy Coleman arrested three subjects at the La Quinta Walmart for conspiracy and burglary while working extra duty. The suspects were identified as Ricardo Oropeza, and two juveniles. The subjects stole some jewelry and an inner tube, based on the security officers' observations it appeared they stole the items while each other watched for security. Monday,10-20-03 (49): Dep. Quintero responded to The Salton Sea Authority Office at the 78000 block of Hwy 111. Reference a past burglary. $24,600.00 in office equipment was stolen. The suspect(s) apparently entered the building from a second floor, kicked down the door and then handed down numerous items. There was no physical evidence and the alarm wasn't activated. Deputy Espinoza and his trainee, Deputy Pierce, arrested Charles Edwards for driving under their influence during a vehicle enforcement stop at Avenida Bermudas and Calle Colima, in La Quinta. Tuesday,10-21-03 (64): Deputy Garcia responded to the Vons in La Quinta to investigate vandalism. The front entrance of the store and five vehicles were hit with (grn & blu) paintballs. The vehicle belonged to employees working in the Vons store. None of the striking employee had their vehicles vandalized. One of the vehicles had its paint scratched. No suspect leads were discovered. The strikers outside the Vons said they did not witness anything. Wednesday, 10-22-03 (91): Deputy Moore and Arredondo responded to the Vons supermarket in La Quinta, reference a vandalism call. Upon arrival, they met with the victim, Moise Moran. Moran is a substitute employee at the Vons store. His vehicle, which was parked in front of the store, was hit with three white paintballs. The vehicle did not sustain any permanent damage. The incident occurred sometime around 0400 hrs. No suspect leads. Deputy Bautista responded to the 50000 block of Washington St. in reference to a TRO violation, and arrested Eric Ryan Brown for violation of court order. Thursday, 10-23-03 (84): Deputy Gaunt conducted a traffic stop on a 1980 Chevy Monte Carlo at Ave 52 and Centrino for no plate. The driver, Luis Cazarez (23 years, Indio) was found to be suspended and in possession of .3 grams of cocaine and 1.3 grams of marijuana. He was arrested and booked into the Indio Jail driving with a suspended or revoked license, poss. of a designated controlled substance, open container. Friday,10-24-03 (92): Deputies responded to the Blockbuster video store in La Quinta reference a robbery. Deputies arrived on scene and contacted store employees. They stated that a black male adult entered the store and demanded the money from the register. The suspect told employees that he had a gun, however, no weapon was seen. The suspect proceeded to take $200 from the register and $700 from the safe. Before leaving the location, the suspect took the video surveillance tape. The suspect was described as a black male, 6-00, medium build, wearing a black ski mask, black shirt, and dark colored pants. The suspect was seen leaving the scene in a newer model, black, compact 4-door sedan with tinted windows. 6'75 The investigation lead deputies to believe the robbery was either an inside job or was committed by someone who used to work there. Further questioning of the employee's revealed that a black male named Richard Thomas was fired from the location a few months ago. Sgt. Pinon and La Quinta SET members responded to his residence to question him. Thomas denied any involvement but he was very evasive during questioning. Furthermore, Deputies located a newer; black Dodge Intrepid parked at the location. A witness (employee) was taken to the location to look at the vehicle. The witness said the vehicle was not the one seen leaving the scene (different brake lights). ID responded and processed the scene. Lt. Kilday was notified. A press release was completed. La Quinta SET is continuing with the case. Deputy Myers arrested Roberto Rodriguez for unlawful entry at the 51000 block of Avenida Navarro, in La Quinta. Rodriguez fled as he was about to be contacted during a suspicious circumstance call. Saturday,10-25-03 (79): Parking complaints at the new park in La Quinta again. About thirty or more cars parked on grass and sidewalk. Deputies Burns and Orr responded and issued 20 citations. Sunday,l0-26-03 (58): Dep. Donivan did a vehicle stop at Calle Tampico and Ave Bermudas. He recognized the passenger, Jose Vera, from prior contacts. Vera had a felony warrant for his arrest for the last time Donivan contacted him. He was taken into custody for the evading warrant and booked at Indio Jail. Monday,10-27-03 (52): Deputy Damerest handled a sexual assault investigation that occurred at the Nissan dealership in La Quinta. The victim, (Name Withheld), reported that she went to the Nissan dealership to inquire about a job. While she was there she met with a loan officer, Jaime Bautista (24 years), whom she knew from high school. During their conversation he asked her to come into his office. While in the office, he inappropriately touched her lower private areas and attempted to force himself on her, and requested he kiss her. Her interview was video recorded and her demeanor was credible. Bautista was contacted at the Nissan dealership and he agreed to be interviewed at the Indio Sheriffs Station. During the interview, Miranda -waived, he made incriminating statements that corroborated the victim's statement. He was arrested and booked at the Indio jail. The victim signed a citizens arrest form. The Nissan dealership was not notified since the interview was terminated after closing hours. LAR03300037. Tuesday,10-28-03 (55): Deputy Donivan conducted a vehicle check in front of the Vista Dunes Mobile Home Park. He made contact with James Collier who was under the influence of heroin and in possession of a hypodermic syringe. He was booked for under the influence of a controlled substance and poss. of a syringe. Deputy Speir arrested Francisco Moza for willful harm or injury to a child at the 53000 block of Avenida Mendoza, in La Quinta. Moza assaulted his daughter during a family disturbance. Wednesday,10-29-03 (64): No significant activity to report 67 6 Thursday, 10-30-03 (121): At approx. 0100 hours, Deputy J. Garcia arrested Rogelio Cavorrubias for poss. of a deadly weapon. Deputy Garcia arrested Cavorrubias after responding to a domestic dispute at the 53000 block of Avenida Velasco in La Quinta. The subject was previously ask to leave the location by deputies but decided to return. During contact, Cavorrubias was found in possession of a double-edged knife. He was booked into Indio Jail. US Customs completed a knock and talk at the 53000 block of Avenida Juarez regarding a Nate Wilbur who downloaded 11 child porn images from a website in Germany. This was completed with no issues or arrests at about 1030 hours. They also checked a location in Palm Desert (73000 block of Guadalupe Ave). Deputy Quintero arrested Victor Cortez for spousal abuse. Deputy Quintero responded to the 50000 block of Washington St. regarding a domestic dispute. Deputy Quintero learned that Cotrez assaulted Claudia Gerardo by slapping her several times. Several juveniles were present during the assault and CPS was notified. Cortez was booked into the Indio Jail. Friday, 10-31-03 (91): At about 1130 hours, Deputy Adams arrested David Reed for poss. of a designated controlled substance during a traffic stop at Fred Waring and Washington St. NFI. Reed was booked into Indio Jail. Total calls for service: 2132 CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2003 School: La Quinta High School Deputy: Robert Brooker 14- Criminal Reports 4- Non Criminal Incidents 14- Arrests 3- DA Filings 4- YAT Referrals 0- Traffic Stop 0- Vehicle Checks 1- Business Checks School Session: October 1st through October 31't, 2003 Highlights: • During this period of time I assisted the school staff with several medical aids and parents who are having problems with their high school age children. • I handled incidents on and off school grounds to include non -students on school grounds, fights between students, possession of marijuana on school grounds, truancy and theft. • In addition to the incidents listed above, a LQHS female student reported an incident where she was a victim of sexual battery, kidnapping and digital penetration this last summer in the city of Palm Desert. She requested I take the report, which I sent to the Palm Desert Station for continued investigation. • I handled problems between students resulting from E-mail conversations taking place at night on home computers and a concern one student may have brought a gun to school after a heated cell phone text messaging conversation after school hours. • A LQHS female student reported to me she was a victim of indecent exposure as she walked from her house to the school bus stop in the cove. As it turns out, she is the third victim in a week involving the same suspect. This student was able to positively identify the suspect from a photographic line-up, enabling me to obtain an arrest warrant on the adult male suspect who lives in Mecca and has been exposing himself to La Quinta females and masturbating as he propositions them to have sex with him. R7$ CITY of LA QUINTA MONTHLY SCHOOL RESOURCE OFFICER REPORT October 2003 SCHOOL: LA QUINTA MIDDLE SCHOOL Deputy: Robert Burbach COPS Grant Funded Position IQ ; m sonOctober 1st through October 31st, 2003. HIGHLIGHTS: • I arranged a meeting between DA Villalobos, Mrs. Seto, Mrs. Camer and myself regarding a truancy issue. The topic was discussed and a plan was made on how the DA's office will handle the problem. A battery occurred on Friday 10/3. Two students began fighting during the lunch recess. One student was charged with 243.2a PC (Battery on school grounds) and the other was charged with 415.5 PC (Disturbing the peace on school grounds.) Both students were also suspended. • Two students were caught stealing drinks in the cafeteria during lunchtime. The two girls were suspended and I handled the case as a burglary. • A 6th grade student was caught stealing food from the cafeteria during lunchtime. The student was suspended and the case was handled as a shoplifting. I received information that a possible fight may occur at a bus stop after school. I went to the bus stop and due to the visible police presence the incident didn't occur. School Security and I talked with several students regarding possible planned fights. These students were advised of the consequences of fighting on and off the school grounds. • I requested Deputy Chris Olsen to respond to the school reference students found in possession of gang graffiti and possible gang involvement. Deputy Olsen spoke with 3 students about the danger s of gangs and kept their information for future reference. • Assisted CPS at the school reference a child abuse incident that occurred the night before in the La Quinta cove involving a student. 679 LA QUINTA POLICE MOTORCYCLE ACTIVITY REPORT PROGRAM STATISTICS OCTOBER 2003 Prepared By: Deputy Dave Adams Speed Violations Fail to Yield Turning Violations Stop Sign Violations Signal Light Violations Child Seat Violations 93 Lane Change Violation Seat Belt Violations DUI Arrests Cut Traffic for Citation Cut Traffic for Collision Warnings 5 Tows Injury T/C Non -Injury T/C Suspended DL Non -Moving Fatal T/C 30 4 33 1 2 0 3 136 0 30 16 0 129 11 76 0 HIGHLIGHTS Deputy Gaunt has made an immediate impact since completing training. This month he recovered a stolen vehicle when he stopped the driver for failing to stop for a stop sign. The next week, he arrested another driver for being in possession of cocaine after stopping him for a mechanical violation. Since Deputy Gaunt is not yet radar trained, (attending class the first week of Nov), he has been busy enforceing seatbelt and stop sign violations. Deputy Alvarado missed some patrol time due to a death in his family. Deputy Adams arrested a driver for being in possession of heroine during a traffic stop. Deputy [Adams also received a MADD Award for his numerous DUI arrests in 2002-2003. 680 La Quinta Police Department Special Enforcement Team (L-R: Dep. Coleman, Dep. Myers, Dep. Wedertz, Cpl. elaac) The following is a summary of the Special Enforcement Team activities for the month of October. Ongoing Investigations 4 Probation Searches 2 Parole Searches 0 Arrests/Filings 6 Vehicle Checks 53 Business Contacts 41 Investigation Assists 6 Arrest Warrants Served 3 Arrest Warrants Attempted 9 Programs 2 Pedestrian Checks 21 Crime Prevention Hours 80 Bar Checks 2 Back -Ups 30 Follow -Up Investigations 20 Search Warrants 0 Community Meetings 4 Recovered Stolen Property 0 Citations Issued 2 Surveillances 5 Property Checks 15 Civil Commitments 0 Bicycle Time 0 Training Hours 16 Illegal Drugs Seized 0 Total Mileage: 1,944 miles Noteworthy Accomplishments • La Quinta SET arrested Roberto Rodriguez, 18 years of Indio, for Aggravated Trespass. • La Quinta SET arrested Ricardo Oropeza, 20 years, Jacobo Oropeza, 18 years, and a 17 year old male, all of Coachella, for Commercial Burglary and Conspiracy. • La Quinta SET arrested Dorie Lowrie, 41 years of Indio, for Driving Under Influence of Alcohol or Drugs. • La Quinta SET arrested Fernando Ortega, 24 years, and Francisco Cervantes, 25 years, both of Coachella, for possession of a stolen vehicle, commercial burglary, and failure to yield after a short pursuit that resulted in a collision into a palm tree at Avenue 48 and Adams Street. • La Quinta SET assisted U.S. Secret Service with Presidential security during President Bush's visit to Riverside, CA. • La Quinta SET conducted 20 hours of surveillance in response to golf club thefts from open garages within the PGA West gated community. • La Quinta SET assisted Redlands Police Department and the U.S. Secret Service in the service of a search warrant at the La Quinta Mazda-Kia Superstore and other locations in the area. • La Quinta SET conducted in-service training to the branch managers of all banks in the City of La Quinta regarding response procedures to bank robberies and silent alarm activations. RIVERSIDE COUNTY SHERIFF'S DEPARTMENT INDIO STATION 82695 Dr. Carreon Blvd. Indio, California 92201 October 2003 Explorer Post 503 Program Report Submitted by Explorer Post Advisor Andy Gerrard Training meetings were held on October 1, 15, 22 and 29. The meetings covered building searches, Penal Code basic training and test, 10 and 11 Code training and test, physical get in shape training, Riverside County Sheriff's Department Special Teams presentations, and marching/formation practice. Deputy Myers and Explorer Post 503 Captain Barragan covered the building search training and practice. Captain Barragan also handled the physical get in shape training, marching training, 10 & 11 Code, and Penal Code tests. Explorer Zendejas coordinated the Penal Code basic training. Deputies Contreras, Wynn, Leary, Wedertz, Black and Coleman coordinated the Riverside County Sheriff's Department, Indio Station, Special Teams presentations. Some Explorer Post 503 Explorers volunteered at the Riverside County Sheriff's Department Finding Our Way Together October 3-5 Youth Camp in Forest Falls, October 4 picnic in Beaumont, and October 18 Southern Coachella Valley Community Services District Clean Up Day. The Explorers helped make the 3 events run smoothly and were eager to assist during the events. Fun events included the October 1 pizza party and the October 15 capture the flag games at the Indio Station. 682 City of La Quinta Community Oriented Policing Office and Volunteers Report October 2003 Highlights: The volunteer program presently has five volunteers staffing the La Quinta office full time. Eleven new volunteers attended orientation in October and were sworn in for duty. They will begin training in Indio and then finish in La Quinta. o All volunteers receive ongoing training in all areas. One volunteer makes the Crossroads Collision Database entries and has been entering all La Quinta traffic collisions and traffic citations into the system from the COPS Office. Fingerprinting for children and bicycle registration programs are being developed by the volunteers and should be launched soon. o A Crime Free Multi -Housing Program is being implemented and one of our volunteers will assist Deputy Olsen and CSO Fowler in working the program. • The updated Collision Investigation Manual from the CHP has been distributed to our Deputies by the La Quinta Volunteers. 178 hours of volunteer time were recorded in September. • 134 walk-in requests were handled in the COPS Office. 683 CITY OF LA Q UINTA CRIME STATISTICS SUMMARY SEPTEMBER 2003 684 CITY OF LA QUINTA SEPTEMBER CRIME COMPARISONS CRIME SEPTEMBER 2003 SEPTEMBER 2002 YTD (03) YTD (02) HOMICIDE 1 0 2 3 RAPE 1 1 8 6 SEX CRIMES (FEL) 3 2 12 10 SEX CRIMES ISD 0 0 7 14 ROBBERY 1 2 15 15 ASSAULT (FEL) 7 6 72 85 ASSAULT MISD 24 22 156 170 BURGLARY 54 52 516 466 VEHICLE THEFT 5 16 88 110 THEFT (FEL) 13 27 200 245 THEFT MISD 28 34 292 380 VANDALISM ISD 14 24 240 310 DOM. VIOLENCE 17 9 110 101 NARCOTICS 6 11 57 86 DUI 8 9 64 112 T/C NON -INJURY 28 43 249 467 T/C INJURY 0 7 26 64 T/C FATAL 0 1 2 1 TRAFFIC CITATIONS 259 462 2633 3497 2003 STATISTICS DO NOT INCLUDE ATTEMPTS 685 - t w iF w _ g c� oc m J Q Q w co _ U X w 0) w a 9 w 0 U 2 O N O O CO 'r"' 686 CM O O N W m W F— CL w U) z 0 U) ry U W 2 ry U W Q O W M N O O O O N N 0 0 0 I Yam}, i I I 1 I O I I O I ' I O , 1 1 co 1 co ,r' I I I IN I 1 I 1 ' I O i , 1 I I , I 1 I co I ' CoI I N 0 0 0 0 0 0 CO LO U. w w F- D to LL J a Q w co U- w X w U) w a W R1, w 687 M O O N ry W m W 0_ W U) v1 Z O VNJ L.L.. Q 0_ 5 O U r� VN tJ.. co W Q J M N O O O O N N n. a w w ■ w W 0 W a c� a U W J w LO O 0 O L O N N V— V— J W O J O U 688 C`7 0 0 N 001-0 m 75 W ♦w V Z 0 M� ryNW V ) W } � Of of U m Q J U � Oa w �o Z z n \ � �co ' W N 1- 689 M 0 o� N U F- w U) mQ W U) �... W W 0 Ww C) wQ U)o [ko (/) Ou IJL W (f� w .J r ._.I U) w Uo u- ") O� w zcr Oo U) ^Q^ � n Q G Q O a J M N 0 0 O O N N W W 0 J Q U a z U z z J U a z U 0 00 0 0 0 N — r 690 U) 70 c '(Z'^ V! O M N O O O O N N � 0 00 C� ch N O w 0 601 M N O O O O N N w w ■ O M 00 N 'N �Lo N O 00 O O O p LO 44' CM N r- 11) z U I- oc z z O z U 0 Q H U U LL U- O 692 CITY OF LA QUINTA DISPATCH INFORMATION / SEPTEMBER 2003 TYPE OF CALL RESPONSE TIME(MINUTES) NUMBER OF INCIDENTS EMERGENCY I 0 ROUTINE I 8.4 999 *STATS TAKEN FROM RIVERSIDE CO. SHERIFF'S DATA WAREHOUSE AVERAGE. RESPONSE TIME REPORT 693 I ,p4 • o,P • OF 'f9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Public Hearing to Adopt an Ordinance for Zoning Code Amendment 2003-077, an Amendment to Chapter 8.13 of the La Quinta Municipal Code Pertaining to the Water Efficient Landscape Ordinance RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading approving an Amendment to Chapter 8.13, Title 8, Building and Construction, for Water Efficient Landscaping FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background As required by AB 325, the City of La Quinta is required to adopt a Water Efficient Landscaping Ordinance. Chapter 8.13 of Title 8, Building and Construction, contains the provisions for water efficient landscapes. The purpose of this Amendment is to adopt the revised requirements recently adopted by the Coachella Valley Water District (CVWD) for newly installed and rehabilitated landscapes. 694 Environmental Determination The La Quinta Community Development Department has determined that the amendments to the Municipal Code are exempt pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act (CEQA) Statutes, and Section 15268, Ministerial Projects, of the CEQA Guidelines. Purpose The purpose of the Ordinance is to create and maintain lush and water efficient landscapes. This will be accomplished through the regulating of appropriate landscape material, plant grouping and irrigation equipment. Applicability New and rehabilitated landscaping (including City landscape projects) with landscape areas greater than 2,500 square feet, will be required to comply with these provisions. The landscaping for a single-family residence is exempt. All landscape areas that exceed one acre in size will be subject to audits performed by qualified professionals under the supervision of CVWD. Developer -installed landscaping in single-family tracts and multifamily projects will be subject to these provisions as well. Landscaping Package A landscaping documentation "package" consisting of a landscape design plan, irrigation plan, grading design plan, soils analysis, and water conservation concept statement (water calculations) will be required to approve landscape plans. Essentially, an applicant is required to organize a landscape into hydrozones containing plants of similar water needs. Then, the applicant will calculate the volume of water that is needed on an annual basis for each of those hydrozones. The total water volume of all hydrozones will then be established. This is called the Estimated Applied Water Use and it must be checked to see that it does not exceed the Maximum Applied Water Allowance (MAWA). The MAWA is the upper limit of water per gallon, per square foot that can be used for that project. Procedures A landscape "package" shall be submitted to the City and CVWD for project review. CVWD will transmit comments to the City regarding the landscape package. The City's Community Development (and Public Works Department, when applicable) shall review and approve the plans, along with CVWD. After the landscaping has been installed, a Certificate of Substantial Compliance shall be completed by a qualified professional certifying that the plants and irrigation systems were installed per the approved plans. 695 02 S:\CityMgr\STAFF REPORTS ONLY\PH 1 .Water.doc Proposed changes to the Ordinance The majority of the landscaping -requirements remain the same. The notable modifications involve: 1. Greater water efficiency by increasing the "irrigation efficiency" (beneficial use of water) threshold from .62 to .75 and reducing water allocated to plants (Plant Factors); 2. Inclusion of projects with landscape areas greater than 2,500 square feet in size; and 3. Landscaping audits for projects one acre and greater in size. Landscape Material Council directed staff to review and bring to the Planning Commission revisions to the landscape requirements for commercial properties. The City Council indicated a desire to require a more lush landscape, with particular attention to tree sizes. Staff will bring this matter to the Planning Commission and City Council at a future date under a separate application. Planning Commission Action On October 14, 2003, the Planning Commission adopted Resolutions 2003-081 recommending approval of the Amendment to Chapter 8.13, Water Efficiency Landscapes. Public Agency Review A copy of this request was sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. All applicable agency comments received have been made part of the Conditions of Approval for this case. Public Notice This request was advertised in the Desert Sun newspaper on November 1, 2003 for this City Council meeting. Statement of Mandatory Findings The findings necessary to approve this Amendment can be made, as noted in the attached Resolution. 696 03 S:\CityMgr\STAFF REPORTS ONLY\PH 1 Water.doc FINDINGS AND ALTERNATIVES: Alternatives available to the City Council include: 1. Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading approving an Amendment to Chapter 8.13, Title 8, Building and Construction, for Water Efficient Landscaping; or 2. Do not adopt an Ordinance of the City Council approving an Amendment to Chapter 8.13, Title 8, Building and Construction, for Water Efficient Landscaping; or 3. Provide staff with alternative direction. Respectfully submitted, omrbunity Development Director Approved for submission by: Alt Mark Weiss, Acting City Manager 697 04 S:\CityMgr\STAFF REPORTS ONLY\PH 1 Water.doc ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO CHAPTER 8.13 OF THE MUNICIPAL CODE ZONING ORDINANCE AMENDMENT 2003-077 CITY OF LA QUINTA THE CITY COUNCIL OF THE CITY OF LA QUII14TA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION 1. Assembly Bill 325 requires each city to adopt a Water Efficient Landscape Ordinance, or adopt the State model Water Efficient Landscape Ordinance; and SECTION 2. A Water Efficient Landscape Ordinance will promote water conservation and appropriate plant material to match the La Quinta theme and climate; and SECTION 3. That Chapter 8.13, Water Efficient Landscaping, of the La Quinta Municipal Code, be amended as contained in the attached Exhibit "A"; and SECTION 4. Environmental Determination. This Ordinance has compiled with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" in that the Community Development Department has determined that the Amendments to the Municipal Code are exempt pursuant to Chapter 2.6, Section 21080 of the Public Resources Code, California Environmental Quality Act (CEQA) Statutes, and Section 15268, ministerial project, of the CEQA Guidelines. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 181h day of November, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 698 05 Ordinance No. Water Efficient Landscaping ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) ss. CITY OF LA QUINTA ) I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. which was introduced at a regular meeting on the day of and was adopted at a regular meeting held on the day of not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in a Resolution of the City Council. JUNE S. GREEK, CMC, City Clerk City of La Quinta, California 699 S:\CITYMGR\STAFF REPORTS ONLY\PH 1 ORDINANCEZCA-WATER-REVISED.DOC 06 Ordinance No. Water Efficient Landscaping DECLARATION OF POSTING I, JUNE S. GREEK, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. JUNE S. GREEK, City Clerk 700 S:\CITYMGR\STAFF REPORTS ONLY\PH 1 ORDINANCEZCA-WATER-REVISED.DOC 7 EXHIBIT "A" WATER EFFICIENT LANDSCAPING ORDINANCE Sections: 0.00.010 Purpose and intent. 0.00.020 Definitions. 0.00.030 Provisions for new or rehabilitated landscapes. 0.00.040 Provisions for existing landscapes. 0.10.050 Fees for initial review . and program monitoring. 0.10.060 Appeals. 0.00.010 Purpose and intent. A. The purpose of this ordinance is to establish effective water efficient landscape requirements for newly installed and rehabilitated landscapes. It is also the intent of this ordinance to implement the requirements of the State of California Water Conservation in Landscaping Act, Statutes of 1990, Chapter 1145 (AB 325). B. It is the intent of the city council to promote water conservation through climate appropriate plant material and efficient irrigation as well as to create a city landscape theme through enhancing and improving the physical and natural environment. 0.00.020 Definitions. The words used in this chapter have the meanings set forth below: A. "Anti -drain valve" or "check valve" means a valve located under a sprinkler head to hold water in the system so it minimizes drainage from the lower elevation sprinkler heads. B. "Application rate" means the depth of water applied to a given area, usually measured in inches per hour. Also known as precipitation rate (sprinklers) or emission rate (drippers/microsprayers) in gallons per hour. C. "Applied water" means the portion of water supplied by the irrigation system to the landscape. D. "Automatic controller" means a mechanical or solid-state timer, capable of operating valve stations to set the days and length of time of a water application. E. "Backflow prevention device" means a safety device used to prevent pollution or contamination of the water supply due to the reverse flow of water from the irrigation system. F. "Conversion faction (0.62)" means a number that converts the maximum applied water allowance from acre -inches per acre per year to gallons per square foot per year. The conversion factor is calculated as follows: (325,851 gallons/43,560 square feet)/12 inches = (0.62) 325,851 gallons = one acre-foot 43,560 square feet = one acre 12 inches = one foot To convert gallons per year to 100 cubic feet per year, the common billing unit for water, divide gallons per year by' 748. (748 gallons = 100 cubic feet) G. "Ecological restoration project" means a project where the site is intentionally altered to establish a defined, indigenous, historic ecosystem. H. "Effective precipitation" or "usable rainfall" means the portion of total natural precipitation that is used by the plants. Precipitation is not a reliable source of water in the desert. I. "Emitter" means drip irrigation fittings that deliver water slowly from the system to the soil. J. "Established landscape" means the point at which plants in the landscape have developed roots into the soil adjacent to the root ball. K. "Establishment period" means the first year after installing the plant in the landscape. L. " Estimated annual applied water use" means the portion of the estimated annual total water use that is derived from applied water. The estimated annual applied water use shall not exceed the maximum applied water allowance. M. "Estimated total water use" means the annual total amount of water estimated to be needed to keep the plants in the landscaped area healthy. It is based upon such factors as the local evapotranspiration rate, the size of the landscaped area, the types of plants, and the efficiency of the irrigation system. N. "ET adjustment factor" means a factor of 0.6 that, when applied to reference evapotranspiration, adjusts for plant factors and irrigation efficiency, two major influences upon the amount of water that needs to be applied to the landscape. A combined plant mix with a site -wide average 0.45 is the basis of the plant factor portion of this calculation. The irrigation efficiency for purposes of the ET adjustment factor is 0.75. Therefore, the ET adjustment factor (0.6) = (0.45/0.75). O. "Evapotranspiration" means the quantity of water evaporated from adjacent soil surfaces and transpired by plants during a specific time. P. "Flow rate" means the rate at which water flows through pipes and valves (gallons per minute or cubic feet per second). Q. "Hydrozone" means a portion of the landscaped area having plants with similar water needs that are served by a valve or set of valves with the same schedule. A hydrozone may be irrigated or non.irrigated. For example, a naturalized area planted with native vegetation that will not need supplemental irrigation once established is a nonirrigated hydrozone. 702 fC R. "Infiltration rate" means the rate of water entry into the soil expressed as a depth of water per unit of time (inches per hour). S. "Irrigation efficiency" means the measurement of the amount of water beneficially used divided by the amount of water applied. Irrigation efficiency is derived from measurements and estimates of irrigation system characteristics and management practices. The minimum irrigation efficiency for purposes of this chapter is 0.75. Greater irrigation efficiency can be expected from well -designed and maintained systems. T. "Landscape irrigation audit" means a process to perform site inspections, evaluate irrigation systems, and develop efficient irrigation schedules. U. "Landscaped area" means the entire parcel less the building footprint, driveways, nonirrigated portions of parking lots, hardscapes such as decks and patios, and other nonporous areas. Water features are included in the calculation of the landscaped area. V. "Lateral line" means the water delivery pipeline that supplies water to the emitters or sprinklers from the valve. W. "Main line" means the pressurized pipeline that delivers water from the water meter to the valve or outlet. X. "Service line" means the pressurized pipeline that delivers water from the water source to the water meter. Y. "Maximum applied water allowance" means for design purposes, the upper limit of annual applied water for the established landscaped area. It is based upon the area's reference evapotranspiration, the ET adjustment factor, and the size of the landscaped area. The estimated applied water use shall not exceed the maximum applied water allowance. Z. "Mined -land reclamation projects" means any surface mining operation with a reclamation plan approved in accordance with the Surface Mining and Reclamation Act of 1975. AA. "Mulch" means any material such as gravel, small rocks, pebbles, decorative sand, decomposed granite, bark, straw or other material left loose and applied to the soil surface for the beneficial purpose of reducing evaporation. BB. "Operating pressure" means the manufacturer's recommended pressure at which a system of sprinklers, bubblers, drippers or microsprayers is designed to operate. CC "Overhead sprinkler irrigation systems" means those with high flow rates (pop -ups, impulse sprinklers, rotors, etc.). DD. "Overspray" means the water which is delivered beyond the landscaped area, wetting pavements, walks, structures, or other nonlandscaped areas. EE. "Plant factor" means a factor that when multiplied by reference evapotranspiration, estimates the '7C 3 ME amount of water used by plants. For purposes of this ordinance, the average plant factor of very low water using plants ranges from 0.01 to 0.10, for low water using plants the range is 0.10 to 0.35, for moderate water using plants the range is 0.35 to 0.60 and for high water using plants, the range is 0.60 to 0.90. FF. "Rain sensing device" means a system which automatically shuts off the irrigation system when it rains. GG. "Record drawing" or "as-builts" means a set of reproducible drawings which show significant changes in the work made during construction which are usually based on drawings marked up in the field and other data furnished by the contractor. HH. "Recreational area" means areas of active play or recreation such as sports fields, school yards, picnic grounds, or other areas with intense foot traffic. II. "Recycled water," "reclaimed water" or "treated sewage effluent water" means treated or recycled waste water of a quality suitable for nonpotable uses such as landscape irrigation; not intended for human consumption. JJ. "Reference evapotranspiration" or "ETo" means a standard measurement of environmental parameters which affect the water use of plants. ETo is given in inches per day, month, or year, and is an estimate of the evapotranspiration of a large field of cool -season grass that is well watered. Reference evapotranspiration is used as a basis of determining the maximum applied water allowances so that regional differences in climate can be accommodated. For purposes of this ordinance, the following ETo zone map will be used(See attached). KK. "Rehabilitated landscape" means any relandscaping project whose choice of new plant material and/or new irrigation system components is such that the calculation of the site's estimated water use will be significantly changed. The new estimated water use calculation must not exceed the maximum applied water allowance calculated for the site using a 0.6 ET adjustment factor. LL. "Runoff" means water which is not absorbed by the soil or landscape to which it is applied and flows from the planted area. For example, runoff may result from water that is applied at too great a rate (application rate exceeds infiltration rate), when there is a severe slope or when water is misapplied to hardscapes. MM. "Soil moisture sensing device" means a device that measures the amount of water in the soil. NN. "Soil texture" means the classification of soil based on the percentage of sand, silt and clay in the soil. 00. "Sprinkler head' means a device which sprays water through a nozzle. 704 11. PP. "Static water pressure" means the pipeline pressure when water is not flowing. QQ. "Station" means an area served by one valve or by a set of valves that operates simultaneously. RR. "Turf" means a surface layer of earth containing mowed grass with its roots. Perennial and Annual Ryegrass are cool season grasses. Hybrid and common Bermuda grass, are warm season grasses. SS. "Valve" means a device used to control the flow of water in the irrigation system. TT. "Water Conservation Concept Statement" means a one -page checklist and a narrative summary of the project. UU. "Water Feature" means any water applied to the landscape for non -irrigation decorative purposes. Fountains, streams, ponds and lakes are considered water features. Water features use more water than efficiently irrigated turfgrass and are assigned a plant factor value of 1.1 for a stationary body of water and 1.2 for a moving body of water. VV. "Recreational Turfgrass" means turfgrass that serves as a playing surface for sports and recreational activities. Athletic fields, golf courses, parks and school playgrounds are all examples of areas hosting recreational turfgrass. WW. "Recreational Turfgrass ET adjustment factor" means a factor of 0.82 that, when applied to reference evapotranspiration, adjusts for the additional stress of high traffic on recreational turfgrass and the higher irrigation efficiencies of long range rotary sprinklers. These are the two major influences upon the amount of water that needs to be applied to a recreational landscape. A mixed cool/warm season tl�rfgrass with a seasonal average of 0.7 is the basis of the plant factor portion, of this calculation. The irrigation efficiency of long range sprinklers for purposes of the ET adjustment factor is 0.85. Therefore, the ET adjustment factor is 0.82 = 0.7/0.85. Note: Section 65594, Government Code. Reference: Section 65597, Government Code. (Ord. 220 § 1 (Exh. A) (part), 19',93) 0.00.030 Provisions for new or rehabilitated landscopes. A. Applicability. 1. Except as provided in subsection (A)(3) of this section, this section shall apply to: a. All new and rehabilitated landscaping for private, public, commercial and governmental development projects that require a permit; and b. Developer -installed landscaping in single-family tracts and multifamily projects. 2. Projects subject to this section shall conform to the provisions in this section. 705 .4f) -A. JL., 3. This section shall not apply to: a. Resident homeowner -provided landscaping at single-family residences B. Landscape Documentation Package. 1. Each landscape documentation package shall include the following elements, which are described in subsection C of this section. a. Water conservation concept statement; b. Calculation of the maximum applied water allowance; C. Calculation of the estimated applied water use; d. Calculation of the estimated total water use; e. Landscape design plan; f. Irrigation design plan; g. Grading design plan: h. Soil analysis (optional); i. Certificate of substantial completion. (To be submitted by certified landscape designer, auditor or landscape architect after installation of the project.) 2. Three copies of the landscape documentation package conforming to this chapter shall be submitted to the city. No permit shall be issued until the city reviews and approves the landscape documentation package. Prior to preparation and submission of the landscape documentation package, the preliminary landscape design shall be approved by the planning commission. 3. A copy of the approved landscape documentation package shall be provided to the property owner or site manager along with the record drawings and any other information normally forwarded to the property owner or site manager. 4. Upon completion of construction, a copy of the water conservation concept statement and the certificate of substantial completion shall be sent by the project manager to the water management specialist of the water district and city/county having jurisdiction. C. Elements of Landscape Documentation Package. 1. Water Conservation Concept Statement. Each landscape documentation package shall include a cover sheet, referred to as the water conservation statement similar to the following example. It serves as a checklist to verify that the elements of the landscape documentation package have been completed and has a narrative summary of the project. 706 1 SAMPLE WATER CONSERVATION CONCEPT STATEMENT Project Site: Project Location: Case Number: Landscape Architect/Irrigation Designer/Contractor: Included in this project submittal package are: (Check to indicate completion) 1. Maximum Annual Applied Water Allowance: Conventional Landscape: 100 cubic feet/year + Recreational Turfgrass Landscape: 100 cubic feet/year(if applicable) Total Maximum Annual Applied Water Allowance: 100 cubic feet/year 2. Estimated Annual Applied Water Use by Hydrozone: Turfgrass: 100 cubic feet/year Recreational Turfgrass: 100 cubic feet/year Exotic Trees/Shrubs/Groundcovers: 100 cubic feet/year Desert Plants: 100 cubic feet/year Water features: 100 cubic feet/year Other 100 cubic feet/year 3. Estimated Annual Total Water Use: 100 cubic feet/year 4. Landscape Design Plan 5. Irrigation Design Plan 6. Grading Design Plan 7. Soil Chemical Analysis (optional) Description of Project: (Briefly describe the planning and design actions that are intended to achieve conservation and efficiency in water use.) Date: Prepared by: 14 1. The Annual Maximum Applied Water Allowance. a. A project's annual maximum applied water allowance shall be calculated using the following formula. MAWA = (ETo) (0.6) (LA) (0.62) where: MAWA = Maximum applied water allowance (gallons per year) ETo = Reference evapotranspiration (ie 75.0 inches per year) 0.6 = ET adjustment factor LA = Landscaped area (square feet) 0.62 = Conversion factor (to gallons per square foot) b. An example calculation of the annual maximum applied water allowance is: Project site: Landscape area of fifty thousand square feet in Zone #3a of the Coachella Valley ETo Map. MAWA = (ETo) (.6) (LA) (.62) _ (75.0 inches) (.6) (50,000 square feet) (.62) Maximum applied water allowance = 1,395,000 gallons per year, 1,865 hundred -cubic -feet per year(billing units), 4.28 Acre Feet/Acre per year or 51.4" of water per year. 2. Estimated Annual Applied Water Use. a. The annual estimated applied water use shall not exceed the annual maximum applied water allowance. b. A calculation of the estimated annual applied water use shall be submitted with the landscape documentation package. c. The estimated annual total water use for each hydrozone is calculated from the following formula: EWU (hydrozones) = (ETo) (PF) (HA) (.62048 (in 100 cubic feet) (IE) EWU (hydrozone) = Estimated water use (gallons per year) ETo = Reference evapotranspiration (ie. ETo Zone 3a = 75.00 inches per year) PF = Plant factor (see definitions) HA = Hydrozone area (square feet) (.62) = Conversion factor OE) = Irrigation efficiency (see definitions) 748 = Conversion to billing units (100 cubic feet) 15 3. Estimated Annual Total Water Use. A calculation of the estimated annual total hydrozone water use shall be submitted with the landscape documentation package. The estimated annual total water use for the entire landscaped area equals the sum of the estimated annual water use (EWU) of all hydrozones in that landscaped area. 4. Landscape Design Plan. A landscape design plan meeting the following requirements shall be submitted as part of the landscape documentation package. a. Plant Selection and Grouping. i. Any plants may be used in the landscape, providing the estimated annual applied water use recommended does not exceed the maximum annual applied water allowance and that the plants meet the specifications set forth in (ii), (iii) and (iv). ii. Plants having similar water use shall be grouped together in distinct hydrozones. iii. Plants shall be selected appropriately based upon their adaptability to the climate, geologic, and topographical conditions of the site. Protection and preservation of native species and natural areas is encouraged. The planting of trees is encouraged whenever it is consistent with the other provisions of this chapter. iv. Fire prevention needs shall be addressed in areas that are fire prone. Information about fire prone areas and appropriate landscaping for fire safety is available from the fire marshal. b. Water Features. i. Recirculating water shall be used for decorative water features. c. Landscape Design Plan Specifications. The landscape design plan shall be drawn on project base sheets at a scale that accurately and clearly identifies: i. Designation of hydrozones; ii. Landscape materials, trees, shrubs, groundcover, turf and other vegetation. Planting symbols shall be clearly drawn and plants labeled by botanical name, common name, water use classification, container size, spacing and quantities of each group of plants indicated; iii. Property lines and street names; iv. Streets, driveways, walkways and other paved areas; v. Pools, ponds, water features, fences and retaining walls; vi. Existing and proposed buildings and structures including elevation, if applicable; vii. Location of all overhead and underground utilities. viii. Natural features including but not limited to rock outcroppings, existing trees and shrubs that will remain; ix.Tree staking, plant installation, soil preparation details, and any other applicable planting and installation details; 16 x. A calculation of the total landscaped area; xi. Designation of recreational areas. 5. Irrigation Design Plan. An irrigation design plan meeting the following conditions shall be submitted as part of the landscape documentation package. a. Irrigation Design Criteria. i. Runoff and Overspray. Soil types and infiltration rate shall be considered when designing irrigation systems. All irrigation systems shall be designed to avoid runoff, low -head drainage, overspray, or other similar conditions where water flows' onto adjacent property, nonirrigated areas, walks, roadways or structures. Proper irrigation equipment and schedules, including features such as repeat cycles, shall be used to closely match application rates to infiltration rates therefore minimizing runoff. Special attention shall be given to avoid runoff on slopes and to avoid overspray in planting areas with a width less than ten feet. No overhead sprinkler irrigation systems shall be installed in median strips or islands ii. Irrigation Efficiency. For the purpose of determining the maximum applied water allowance, irrigation efficiency is assumed to be 0.75. Mixed irrigation system types shall be designed, maintained and managed to meet or exceed an average of 0.75 efficiency. iii. Equipment. (A) Water Meters. Separate landscape water meters shall be installed for all projects except for single-family homes or any project with a landscaped area of less than twenty five hundred square feet. (B) Controllers. Automatic control systems (solar or electric) shall be required for all irrigation systems and must be able to accommodate all aspects of the design. Mechanical irrigation controllers are prohibited. (C) Valves. Plants which require different amounts of water shall be irrigated by separate valves. If one valve is used for a given area, only plants with similar water use shall be used in that area. (D) Anti -drain (check) valves shall be installed in strategic points to prevent low -head drainage. (E) Sprinkler Heads. Heads shall have application rates appropriate to the plant water use requirements within each control valve circuit. Sprinkler heads shall be selected for proper area coverage, application rate, matched precipitation rate nozzles, operating pressure, adjustment capability and ease of maintenance. (F) Scheduling Aids: Soil Moisture Sensing Devices. It is required that soil moisture sensing devices be installed on all turfgrass sites exceeding 1.0 acres(43,560 square feet) of planted area. (G) Scheduling Aids: ETo Controllers. It is recommended that ETo controllers be considered for installation on all sites. (H) Equipment in Publicly Maintained Areas. Irrigation equipment in areas which may or will be maintained by the city shall conform to specifications of the city. (1) Emitters. Emitters shall have application rates appropriate to the plant water use requirements within each control valve circuit. Emitters shall be selected for specific area coverage (individual plants), application rates, operating pressure, adjustment capability and ease of maintenance. b. Recycled Water. i. The installation of recycled water irrigation systems (dual distribution systems) shall be required to allow for the current and future use of recycled water, unless a written exemption has been granted as described in the following subsection ii. ii. Irrigation systems shall make use of recycled water unless a written exemption has been granted by the water district having jurisdiction, stating that recycled water meeting all health standards is not available and will not be available in the foreseeable future. iii. Recycled water irrigation systems shall be designed and operated in accordance with all local and state codes and be applicable to all of the provisions of this ordinance. c. Irrigation Design Plan Specifications. Irrigation systems shall be designed to be consistent with hydrozones. The irrigation design plan shall be drawn on project base sheets. It shall be separate from, but use the same format as, the landscape design plan. The scale shall be the same as that used for the landscape design plan. The irrigation design plan shall accurately and clearly identify: i. Location and size of separate water meters for the landscape; ii. Location, type, and size of all components of the irrigation system, including automatic controllers, main and lateral lines, valves, sprinkler heads, moisture sensing devices, rain switches, quick couplers, and backflow prevention devices; iii. Static water pressure at the point of connection to the water supply; iv. Flow rate (gallons per minute), application rate (inches per hour), and design operating pressure (psi) for each station; v. Recycled water irrigation systems. 6. Grading Design Plan. Grading design plans satisfying the city/county grading ordinance and the following conditions shall be submitted as part of the landscape documentation package. a. A grading design plan shall be drawn on project base sheets. It shall be separate from but use the same format as the landscape design plan. b. The grading design plan shall indicate finished configurations and elevations of the landscaped area, including the height of graded slopes, drainage patterns, pad elevations, and finish grade. 7. Soil Analysis. 711 Ww a. A soil analysis satisfying the following conditions should be submitted as part of the landscape documentation package: i. Determination of soil texture, indicating the available water holding capacity. ii. An approximate soil infiltration rate (either) measured or derived from soil texture/infiltration rate tables. A range of infiltration rates shall be noted where appropriate. iii. Measure of pH and total soluble salts. 8. Certification. a. A licensed landscape architect, designer of record or designated city staff shall conduct a final field observation and shall provide a certificate of substantial completion to the city. The certificate shall specifically indicate that plants were installed as specified, that the irrigation system was installed as designed, and that an irrigation audit has been performed, along with a list of any observed deficiencies. b. Certification shall be accomplished by completing a certificate of substantial completion and delivering it to the city, to the retail water supplier, and to the owner of record. A sample of such a form, which shall be provided by the city is: 712 19 EXAMPLE CERTIFICATE OF SUBSTANTIAL COMPLETION Project Site: Project Location: Project Number: Preliminary Project Documentation Submitted: (Check indicating submittal) 1. Total Maximum Applied Water Allowance: (100 cubic feet per year) 2. Estimated Applied Water Use by Hydrozone: Turfgrass: 100 cubic feet/year Recreational Turfgrass: 100 cubic feet/year Exotic Trees/Shrubs/Groundcovers: 100 cubic feet/year Desert Plants: 100 cubic feet/year Water features: 100 cubic feet/year Other 100 cubic feet/year 3. Estimated Total Water Use: (100 cubic feet per year) 4. Landscape Design Plan 5. Irrigation Design Plan 6. Grading Design Plan 7. Soil Analysis (optional) Post -Installation Inspection: (Check indicating substantial completion) A. Plants installed as specified B. Irrigation system installed as designed dual distribution system for recycled water minimum run-off or overspray Project submittal package and a copy of this certification has been provided to owner/manager and local water agency. 713 20 EXAMPLE CERTIFICATE OF SUBSTANTIAL COMPLETION(Page #2) Comments: I/we certify that work has been installed in accordance with the contract documents: Contractor Signature Date State License Number I/we certify that based upon periodic site observations, the work has been substantially completed in accordance with the Water Efficient Landscape Ordinance and that the landscape planting and irrigation installation conform with the approved plans and specifications. Landscape Architect Signature Date State License Number or Designer of Record or Designated City Staff I/we certify that I/we have received all of the contract documents and that it is our responsibility to see that the project is maintained in accordance with the contract documents. Owner Signature Date Note: Authority cited: Section , Government Code. Reference: Section , Government Code. 714 21. D. Public Education. 1. Publications. a. The city, county or water district will, upon request, provide information to the public regarding the design, installation, and maintenance of water efficient landscapes. b. Information about the efficient use of landscape water shall be provided to water users throughout the community. c. The landscape architect will provide a site -specific landscape irrigation package for the homeowner or irrigation system operator. The package will include a set of drawings, a recommended monthly irrigation schedule and a recommended irrigation system maintenance schedule. d. Irrigation Schedules. Irrigation schedules satisfying the following conditions shall be submitted as part of the landscape irrigation package: i. An annual irrigation program with monthly irrigation schedules shall be required for the plant establishment period, for the established landscape, and for any temporarily irrigated areas. The irrigation schedule shall: (A) Include run time (in minutes per cycle), suggested number of cycles per day, and frequency of irrigation for the station; and (B) Provide the amount of applied water (in hundred cubic feet) recommended on a monthly and annual basis. (C) Whenever possible, irrigation scheduling shall incorporate the use of evapotranspiration data such as those from the California Irrigation Management Information System (CIMIS) weather stations to apply the appropriate levels of water for different climates. (D) Whenever possible, landscape irrigation shall be scheduled between 10:00 p.m.' and 5:00 a.m. to avoid irrigating during times of high wind or high temperature. e. Maintenance Schedules. A regular maintenance schedule satisfying the following conditions shall be submitted as part of the landscape documentation package: i. Landscapes shall be maintained to ensure water efficiency. A regular maintenance schedule shall include but not be limited to checking, adjusting, cleaning and repairing equipment; resetting the automatic controller, aerating and dethatching turf areas; replenishing mulch; fertilizing; pruning; and weeding in all landscaped areas. ii. Repair of irrigation equipment shall be done with the originally specified materials or their approved equivalents. 2. Information shall be provided about designing, installing, and maintaining water efficient landscapes. Note: Authority cited: Section , Government Code. Reference: Section . (Ord. § 1 (Exh. _) (part), ) 715 22 0.00.040 Provisions for existing landscapes. A. Water Management. All existing landscaped areas which exceed 1.0 acre(43,560 square feet), including golf courses, green belts, common areas, multifamily housing, schools, businesses, public works, parks, and cemeteries may be subject to a landscape irrigation audit at the discretion of the water purveyor if the water purveyor has determined that the annual maximum applied water allowance has been exceeded for a minimum of 2 consecutive years. At a minimum, the audit shall be conducted by a certified landscape irrigation auditor and shall be in accordance with the California Landscape Irrigation Auditor Handbook, the entire document which is hereby incorporated by reference. (See Landscape Irrigation Audit Handbook, Department of Water Resources, Water Conservation Office (June, 1990, Version 5.5.) B. Water Waste Prevention. Water waste resulting from inefficient landscape irrigation including run-off, low -head drainage, overspray, or other similar conditions where water flows onto adjacent property, nonirrigated areas, walks, roadways, or structures shall be prohibited. All broken heads and pipes must be repaired within 72 hours of notification. Penalties for violation of these prohibitions shall be established. Note: Authority cited: Section Government Code. Reference: Section , Government Code. (Ord. § _ (Exh. _) (part), ) 0.00.050 Fees for initial review and program monitoring(Optional). The following fees are deemed necessary to review landscape documentation packages and monitor landscape irrigation audits and shall be imposed on the subject applicant, property owner or designee. A. A landscape documentation package review fee will be due at the time initial project application submission to the planning and development department. B. If a landscape documentation package is not submitted prior to the start of landscape construction work, for those persons required to submit a package, a late submittal fee of twice the review fee shall be required. - C. The city council, by resolution, shall establish the amount of the above fees in accordance with applicable law. (Ord. 220 § 1 (Exh. A) (part), 1993) 0.00.060 Appeals. Decisions made by the planning and development director or public works director may be appealed by an applicant, property owner(s), or designee(s) of any applicable project to the planning commission and thereafter the city council by an application in writing to the planning and development director and city clerk of the city council respectively within fifteen days from the date of notification of decision. (Ord. § _ (Exh. _) (part), ) 716 23 0.00.070 Effective Date. This, ordinance will become effective on All plans approved after are subject to the provisions of this ordinance. 717 24 i OTC �- •�O Tit V F `S+ OF9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Public Hearing to Consider an Appeal of the October 24, 2003 Planning Commission Decision Regarding Sign Application 2003-725. Applicant: McDonalds Restaurants RECOMMENDATION: Uphold the Planning Commission's decision. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Project Proposal AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: The applicant proposed a revised sign design for the "McDonald's" corporate script logo sign presently affixed to the building's north, west and east elevations (Attachment 1). The new sign design is a block -style, unitized channel lettering, with a logo W." All three script signs will be replaced with the unitized lettering. The separate "can" logo "M" existing above the script was proposed to remain in place. On October 14, 2003 the Planning Commission approved Sign Application 2003-725, subject to a condition requiring that the existing individual "can" logo on the top of the signs be removed. Because the new corporate letters include the "M" logo, the Planning Commission determined the existing logos were unnecessary (Attachment 2). 7 1S The applicant has based his appeal on a revision to the new block lettered signing, which will replace the old existing script lettering. They have removed the logo "M" and replaced it with a standard "M" to eliminate the redundant logo in the name (Attachment 3). By so doing, they wish to retain the existing separate "can" logos. This revision addresses the intent of the Planning Commission condition, which is to eliminate redundant signing. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Uphold the Planning Commission's decision; 2. Approve the applicant's request, as amended, subject to conditions; or 3. Provide staff with alternative direction. Respectfully submitted, unity Development Director Approved for submission by: Mark Weiss, Acting City Manager Attachments: 1. Approved Sign Lettering, SA 2003-725 2. Excerpt from the October 14, 2003 Planning Commission Minutes 3. Proposed revised signage 02 719 itity: Three (3) Required Prkrrery EbcbtW Source --- Setety Disconnect Switch, located either on the wall or at fiat trardortner boxd -- 7 Listed Do (metal shown) and Hated GT0 cable (secondary side only) ! r— Gahsanixed and waled Trenslomter Box 30 mA Transtorrnet UL Listed EXISTING LETTERS TO BE REMOVED / NEW CHANNEL LETTERS Scale: N.T.S. EXISTING LETTERS TO BE REMOVED / NEW CHANNEL LETTERS Scale: N.T.S. Page: f 01 a x x is abn ftd for Your b be ahowo to aryaN u;, r ayeriaefon, nor hlt t wPfed or eufibited In ctwgkpof colors; sa 0 rdnlbmn method do doeign. Owners* Of I by ltuperior Bedloat. Autob alon to m It taboo must be oblak Superior Sallricel Ads © SEA 2003 Naha The Cabs *I EXISTING LETTERS TO BE REMOVED / NEW CHANNEL LETTERS'°` Seale: N.T.S. Ij a 71,1.1(j `... ATTACHMENT Planning Commission Minutes October14, 2003 F. Sign Application 2003-725; a request of Superior Electrical Advertising, Inc., for McDonalds Restaurants for consideration of a deviation from the 1 1 1 La Quinta Center Sign Program to allow non -channel letters for the property located at 78-962 Highway 111. 1. Chairman Kirk opened the public hearing and asked for the staff report. Associate Planner Wallace Nesbit presented the information contained in the staff report, a copy of which is on file in the Community Development Department. 2. Chairman Kirk asked if there were any questions of staff. Commissioner Tyler asked how the pre -sale signs would fare in the intense heat. Staff explained the material to be used. 3. Chairman Kirk asked if the applicant would like to address the Commission. Mr. George Tadros, one of the co -owners, stated the new sign is smaller than the existing signs and questioned why he would have to remove the logo sign. He went on to explain the need for the freestanding signs. 4. Mr. Roy Ramirez, representing Superior Electrical Advertising, Inc., the sign company, stated the menu signs already have a shield on them for protection against the weather elements. They are reducing the square footage and would like to retain the logo cabinet sign. 5. Chairman Kirk asked if there were any questions of the applicant. Commissioner Quill asked why they were changing the sign. Mr. George stated it is getting old and the script lettering is no longer associated with McDonalds. 6. There being no further questions of the applicant and no other public comment, Chairman Kirk closed the public hearing and opened the matter for Commission discussion. 7. There being no further discussion, it was moved and seconded by Commissioners Tyler/Abels to adopt Minute Motion 2003-018 approving Sign Application 2003-725, as recommended. Unanimously approved. G:\WPDOCS\PC Minutes\ 10- 1 4-03WD.doc 12 y: Three (3) Required Primary Bectrical Source Safety Disconnect Switch, located either on the well or at first transformer boxd EXISTING LETTERS TO BE REMOVED / NEW CHANNEL LETTERS Scale: N.T.S. EXISTING LETTERS TO BE REMOVED / NEW CHANNEL LETTERS Scale: N.T.S. EXISTING LETTERS 10 BE REMOVED / NEW CHANNEL LETTERS Scale: N.T.S. NT N3� :0)1_ r' tecerna. �C. OF T19 COUNCIIJRDA MEETING DATE: November 18, 2003 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions for: 1) Specific Plan 2003-063, Development Standards and Design Guidelines for Two Residential Developments; 2) Tentative Tract Map 31310, the Subdivision of 12 Acres to Construct 36 Detached Market -Rate Single - Family Homes and Tentative Tract Map 31311, the Subdivision of 19 Acres to Construct 149 Detached Affordable Senior Homes; and 3) Site Development Permits 2003-766 and 767 for Development Plans on Approximately 31.51 Acres Located at the Northeast Corner of Avenue 48 and Adams Street. Applicant: Santa Rosa Development. RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: .� Adopt a Resolution of the City Council approving Specific Plan 2003-063, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Tentative Tract Map 31310, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Tentative Tract Map 31311, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Site Development Permit 2003-766, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Site Development Permit 2003-7671, subject to the attached findings and conditions. 723 FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background At approximately 31.51 acres in size, the site is situated at the northeast corner of Avenue 48 and Adams Street within the High Density Residential Zoning District (Attachment 1). The property is vacant and bound by the Aventine Apartments and the Stamko commercial development to the north, vacant property to the east, Lake La Quinta to the west and Rancho La Quinta to the south. On January 7, 2003 the City adopted several resolutions that approved a Development Agreement by and between the City of La Quinta and Santa Rosa Development for this project. Resolution 2003-005 adopted a Mitigated Negative Declaration (Environmental Assessment 2003-466) for this project. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent environmental assessment pursuant to Public Resources Code Section 21166. Project Request The applicants are proposing to develop two residential developments: the first, a 149- unit detached, affordable (moderate income) single-family senior housing development ("Senior Residential Project"); the second, a 36-unit market -rate, single-family development ("Market -Rate Project"). The Market -Rate Project will be located immediately adjacent to the Avenue 48 and Adams Street intersection (northeast corner); the Senior Residential Project will be located approximately 1,215 feet east of the intersection on Avenue 48th. The following applications have been filed for review: 1. A Specific Plan to establish development standards and design guidelines for two residential developments on a 31.51-acre site. The Specific Plan proposes development and design standards for the two developments. 7 42 4 02 2. Two Tentative Tract Maps are necessary to subdivide the site into the two gated communities. 3. Two Site Development Permits are required to ensure that the developments satisfy the development and design standards indicated in the Specific Plan. Specific Plan The Specific Plan (Attachment 2) provides development standards for both projects. Below is a table illustrating the development standards for both projects and the Code requirements. As illustrated, the Specific Plan proposes reduced setbacks, in keeping with the clustered housing concept. (Refer to Appendix D in the Specific Plan for additional information) . The Senior Residential Project will have three to ten feet side yard setbacks and 12-foot front yard setbacks for the Market -Rate homes. The Market -Rate properties will have the option to include casitas. The Specific Plan indicates that homes will be 28 feet in height. Although the actual heights are less than 28 feet, the applicant indicates a desire to have the flexibility to adjust the heights of the homes. Since Avenue 48 and Adams Street are within Image Corridors, the height of homes should be limited in accordance with General Plan and zoning requirements to 22 feet within 150 feet of the street. In order to accommodate the applicant's request for flexibility, as well as to maintain the City's Image Corridors, staff recommends that language be incorporated into the Specific Plan indicating that the homes' heights not exceed 22 feet in height within 150 feet of Avenue 48 and Adams Street. Development Standard Senior Res. Market Rate Code Req. Minimum project size for 19 acres 12 acres 20,000 sq. multifamily projects ft. _ Maximum structure height 28'� (17'-1 1 ") 128' (1188'-5 ")�3 9 4�0- ft [Maximum number of stories 1 3 Minimum front yard setback (non -garage portions of 6 ft 12 ft 20 ft.' dwelling) Minimum garage setback: 0ftft . .... . ... F?757ft.2 1 Projects with five or more adjacent dwelling units facing the same street shall incorporate front setbacks varying between 20 feet and 25 feet or more in order to avoid streetscape monotony. 725 2 Twenty feet if "roll -up" type garage door is used. 03 I_n -f single-family attached -� Minimum interior/exterior 3/10 ft 3/10 ft 10/15 ft3 side and setbacks Y�, Minimum rear yard setback 6 ft1110 ft _ 1[2 ft. Maximum lot coverage45....�__ �. 9 E59% L. /O _77 160% i Minimum livable floor area 1,200 sq. ft. 2,100 sq. ft. 750 sq. ft. excluding garage Minimum landscape 10 setbacks adjacent to 20 ft 20 ft minimum at any point, perimeter streets average 20 minimum over entire frontage' Minimum common open �area5 31.3% 24% 30% �1�Cas�ias ____ __J N/A HOA 7 EMUP Site Development Permit Architecture The architectural style for both projects (Attachment 3) will be modern Mediterranean with rough stucco plaster exteriors accented with shutters, plaster recesses, decorative metal grilles and accent tiles. The garages will include sectional metal doors. Property walls will match the color of the homes. The projects will incorporate a mixture of flat and pitched roofs with colored tile. The Senior Residential Project will contain gabled the roofs and the Market -Rate Project will incorporate hip tile roofs. The Senior Residential Project consists of small lots with detached, two- and three - bedroom homes, with two -car garages and patio yards. Three floor plans are proposed with three elevations. The plans range in size from 1,200 to 1,400 square feet. Each unit will contain a walled patio yard area approximately 10 to 12 feet wide. The project will be constructed in five phases. 3 For interior side yards, five foot minimum plus one foot additional setback for every foot of building height above 28 feet, or fraction thereof, up to a maximum setback of 15 feet when said height above 17 feet is located between five and ten feet from said side yard property line. For the RH zone the interior setbacks, if the building is over 28 feet in height, the setback is ten feet plus one foot for every foot over 28 feet in height or fraction thereof, to a maximum setback of 15 feet. The additional setback may be provided entirely at grade level or may be a combination of at grade and -airspace above the 28-foot building height. 4 Per the landscaping and open space standards of Section 9.60.240. 726 5 Ibid. The clubhouse will also include the modern Mediterranean architectural style and will contain a recreation room, restrooms; kitchen, and offices. The Market -Rate Project will offer four- to sixbedroom detached homes that range in size from 2,100 to 3,450 square feet, including an optional third -car garage, bedroom, den and or casita. Two elevations are proposed per plan. This project would be constructed in twA phases. Landscape The applicants propose a desert oasis theme, emphasizing water efficient material. Trees are proposed to be six to ten feet in height with a container size of 15 gallons. At least 50% of the trees shall be 24-inch box trees. The common area landscaping will be maintained by the Homeowners' Association. The perimeter wall will vary in height from five to eight feet. The entry gates will be a block wall with a plaster finish, pre -cast concrete caps, and pilasters with steel gates. Tract Maps Two separate gated, residential communities are proposed (Attachments 4 and 5), each with clustered housing units. Some of these units will have vehicular access along common driveways. The internal streets provide on -street guest parking. Both projects will have access from Avenue 48. The Market -Rate Project consists of 36 single-family clustered lots on approximately 12 acres. Lot sizes range from 9,200 to 11,900 square feet in size. Access on Avenue 48 will be limited to left -in and right -in and right -out. Emergency access is provided from the Senior Residential Project. Up to 126 on- and off-street parking spaces will be provided; 90 spaces are required by Code. No common recreational facilities are proposed. The Senior Residential Project consists of 149 clustered lots on approximately 19 acres. Lots will range in size from 2,100 to 4,600 square feet. Full movement will be provided from Avenue 48. Approximately 372 on- and off-street parking spaces will be provided, which is consistent with the Code requirements. Emergency access is provided through the Market -Rate Project. Amenities include a recreation club house and pool facility. Planning Commission Action On October 28, 2003 the Planning Commission adopted Resolutions 2003-086 through 2003-090 recommending approval of the development, subject to conditions (Attachment 6). 727 05 Public Agency Review A copy of this request was sent to all applicable public agencies and City Departments. All written comments received are on file with the Community Development Department. All applicable agency comments received have been made part of the Conditions of Approval for this case. Public Notice This request was advertised in the Desert Sun newspaper on October 31, 2003 for this City Council meeting, and mailed to all affected property owners within 500 feet of the project site. Statement of Mandatory Findings The findings necessary to approve the Specific Plan, Tract Maps, and Site Development Permits have been made, as noted in the attached Resolutions. FINDINGS AND ALTERNATIVES: 1. Adopt a Resolution of the City Council approving Specific Plan 2003-063, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Tentative Tract Map 31310, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Tentative Tract Map 31311, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Site Development Permit 2003-766, subject to the attached findings and conditions. Adopt a Resolution of the City Council approving Site Development Permit 2003-767, subject to the attached findings and conditions; or 2. Do not adopt Resolutions of the City Council approving Specific Plan 2003-063, Tentative Tract Map Nos. 31310 and 31311 and Site Development Permits 2003-766 and 767; or 3. Provide staff with alternative direction. 740.8 06 Respectfully submitted, HeAnan munity Development Director Approved for submission by: K Mark Weiss, Acting City Manager Attachments: 1. Site Plan 2. Specific Plan (City Council only) 3. Site Development Plan (City Council only) 4. Tract Map 31310 (City Council only) 5. Tract Map 31311 (City Council only) 6. Planning Commission Minutes of October 28, 2003 07 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DESIGN GUIDELINES AND DEVELOPMENT STANDARDS FOR TWO SINGLE-FAMILY RESIDENTIAL SUBDIVISIONS LOCATED ON 31.51 ACRES AT THE NORTHEAST CORNER OF AVENUE 48 AND ADAMS STREET CASE NO.: SPECIFIC PLAN 2003-063 APPLICANT: SANTA ROSA DEVELOPMENT, INC. WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 28th day of October, 2003, hold a duly noticed Public Hearing to consider Specific Plan 2003-063, to allow the design guidelines and development standards for the subdivision of 31.51 acres into two single-family detached residential subdivisions generally located at the northeast corner of Avenue 48 and Adams Street, and more particularly described as: APN's 649-030-036 WHEREAS, the City Council of the City of La Quinta, California, did on the 18th day of November, 2003, hold a duly noticed Public Hearing to consider Specific Plan 2003-063, to allow the design guidelines and development standards for the subdivision of 31.51 acres into two single-family detached residential subdivisions generally located at the northeast corner of Avenue 48 and Adams Street; WHEREAS, said Specific Plan application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, condition, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following mandatory findings to approve Specific Plan 2003- 063: 1. The proposed Specific Plan is consistent with the goals and policies of the La Quinta General Plan in that the project has been designated for High Density Residential. 730 f•] S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso SP.doc City Council Resolution 2003- Specific Plan 2003-063 — Santa Rosa Development Adopted: November 18, 2003 2. This Specific Plan will not create conditions materially detrimental to the public health, safety, and welfare in that the development allowed under the Specific Plan is compatible with existing uses and the development standards contained in the Specific Plan will ensure high quality development. 3. That the Specific Plan is compatible with the existing and anticipated area development in that the project is to be located on land designated as High Density Residential. 4. That the project will be provided with adequate utilities and public services to ensure public health and safety. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That it does hereby confirm the conclusion that Environmental Assessment 2003-466 assessed the environmental concerns of the Specific Plan; and, 3. That it does approve Specific Plan 2003-063 for the reasons set forth in this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 731 09 City Council Resolution 2003- Specific Plan 2003-063 — Santa Rosa Development Adopted: November 18, 2003 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California '7 3 2 40 r x RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF APPROXIMATELY 19.51 ACRES INTO A RESIDENTIAL SUBDIVISION CONSISTING OF A 149-UNIT SENIOR RESIDENTIAL PROJECT CASE NO.: TENTATIVE TRACT MAP 31311 APPLICANT: SANTA ROSA DEVELOPMENT, INC WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 28th day of October, 2003 hold a duly noticed Public Hearing to consider a request by Santa Rosa Development, Inc., for approval of a Tentative Tract Map to subdivide. approximately 19.51 acres into a residential subdivision consisting of a 149- unit detached clustered senior housing project, generally located at the northeast corner of Avenue 48 and Adams Street, more particularly described as follows: APNs: 649-030-036. WHEREAS, the City Council of the City of La Quinta, California, did, on the 18th day of November, 2003 hold a duly noticed Public Hearing to consider a request by Santa Rosa Development, Inc., for approval of a Tentative Tract Map to subdivide approximately 19.51 acres into a residential subdivision consisting of a 149- unit detached clustered senior housing project, generally located at the northeast corner of Avenue 48 and Adams Street. WHEREAS, said Tentative Tract Map application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has determined that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 3131 1: 1. Consistency with the General Plan: The property is designated for High Density Residential uses on the General Plan Land Use Map. The project is consistent with the goals, policies and intent of the General Plan insofar as high density residential is consistent with the land use designation of the City. 733 S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31311.doc City Council Resolution 2003-_ Tentative Tract Map 31311 Santa Rosa Development Adopted: November 18, 2003 2. Consistency with the Zoning Code: With the Specific Plan, the proposed project is consistent with the development standards of the High Density Residential Zoning District, including, but not limited to, setbacks, architecture, building heights, building mass, exterior lighting, parking, circulation, open space and landscaping. 3. Compliance with the California Environmental Quality Act (CEQA): The design of the subdivision and the proposed improvements are not likely to either cause substantial environmental damage or substantially injure fish and wildlife or their habitat. The proposed project is consistent with the requirements of CEQA, in that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166 4. Design Improvements: The design of the subdivision and/or the type of improvements are not likely to cause serious public health problems in that the site is physically suitable for the subdivision. Infrastructure improvements (water, sewer, gas, electricity, etc.) will serve the site as required. 5. Easements/Access: The design of the subdivision will not conflict with the easements, acquired by the public at large, for access through, or use of property, within the proposed subdivision in that adequate roadways will be provided to meet the intent of the Circulation Element of the General Plan. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 . That the above recitations are true and correct and constitute the findings of the City Council for this Tentative Tract Map; 2. That it does hereby approve Tentative Tract Map 31311 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto; PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote, to wit: 12 S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31311.doc City Council Resolution 2003-_ Tentative Tract Map 31311 Santa Rosa Development Adopted: November 18, 2003 AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 7 5 la S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31311.doc CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL — RECOMMENDED TENTATIVE TRACT MAP 31311 SANTA ROSA DEVELOPMENT - SENIOR RESIDENTIAL PROJECT ADOPTED: NOVEMBER 18, 2003 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 736 P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 14 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 For all construction sites five (5) acres or more, a project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City.) 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08- DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 737 15 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Avenue 48 (Primary Arterial, Option A - 1 10' ROW) — The standard 55 feet from the centerline of Avenue 48 for a total 110-foot ultimate developed right of way. The applicant shall retain for private use on the Final Map all private street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 9. The private street right-of-ways to be retained for private use required for this development include: P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc t7 nt s 316 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 A. PRIVATE STREETS Property line shall be placed at the back of curb similar to the lay out and the typical street section shown in the tentative tract map. Use of smooth curves instead of angular lines at property lines is recommended. 1) Private Residential Streets measured at gutter flow line shall have a 36- foot travel width. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on -street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. B. COURTYARD DRIVEWAY 1) The courtyard driveway area throat width and layout shall conform to the shape shown on the approved tentative map. Parking shall be prohibited in all common courtyard driveway and cul de sac areas. The applicant shall make provisions for ongoing enforcement of the parking restriction. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 11. When the City Engineer determines that access rights to the proposed street right-of- ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 12. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 13. The applicant shall create perimeter landscaping setbacks along all public right-of- ways as follows: A. Avenue 48 (Primary Arterial) - 20-foot from the R/W-P/L. PAOscar\Santa Rosa Development\CCReso-31311 COA.doc 4 17 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 14. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 15. Direct vehicular access to Avenue 48 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 16. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 17. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 18. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster - image file of such Final Map. P:\Oscar\Santa Rosa Develo ment\CCReso-31311 COA.doc G 18 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 20. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: Vertical 1 if = 40' Horizontal, 1 " = 4' The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. On -Site Street/Storm Drain Plan: lit .= 40' Horizontal, 1 " = 4' Vertical C. On -Site Rough Grading Plan 1 " = 40' Horizontal D. Site Development Plan lit = 30' Horizontal E. Off -Site Street Median Landscape Plan 1 " = 20' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. PAOscar\Santa Rosa Development\CCReso-31311 COA.doc 6 19 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 21. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 22. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 23. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 24. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 742 ~1.0 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 25. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 26. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 27. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 28. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 29. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. 743 8 P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 21. City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 30. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 31. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches 0 .5 1 in the first eighteen inches (18") behind the curb. 32'. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 33. Building pad elevations of perimeter lots shall not differ by more that one foot from the building pads in adjacent developments. 34. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 35. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 22 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 36. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. DRAINAGE 37. The applicant shall revise proposed retention basins to comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall, be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 38. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 39. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 40. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. The applicant shall modify CVWD drainage outlets on their existing well site as necessary to mitigate erosion. 41. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 42. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 7 10 23 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 43. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 44. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 45. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 46. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 47. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 48. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 49. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 50. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. 14� P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 11 2 4' City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 STREET AND TRAFFIC IMPROVEMENTS 51. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 52. The applicant shall construct the following street improvements to conform with the General Plan. A. OFF -SITE STREETS 11 Avenue 48 (Primary Arterial; 1 10' R/W, Option A): No ,street widening is required for Avenue 48 to conform with General Plan requirements. Other required improvements in the Avenue 48 right or way and/or adjacent landscape setback area include: 1) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. 2) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. 3) A County of Riverside benchmark in the Avenue 48 right of way established by a licensed surveyor. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 12 25 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 A. PRIVATE STREETS (Except Entry Drive) 1) Lots B through H - Construct full 36-foot wide travel width improvements gutter flow line to gutter flow line where the residential streets are double loaded. Construct full 32-foot wide travel width improvements gutter flow line to gutter flow line where parking is restricted to one side and construct full 28-foot wide travel width improvements gutter flow line to gutter flow line where parking is restricted on both sides and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. B. COURTYARD DRIVEWAY 1) The driveway area throat width and layout shall conform to the shape shown on the approved tentative map. Parking shall be prohibited in all common courtyard driveway areas and the applicant shall make provisions for ongoing enforcement of the parking restriction. 54. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 " = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 55. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 748 13 26 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 Residential 3.0" a.c./4.5" c.a.b. Collector 4.0" a.c /5.0" c.a.b. or the approved equivalents of alternate materials. 56. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 57. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Avenue 48): Full turn movement is permitted. 58. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 59. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 60. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly -maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 61. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 14 J 27 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31311 Santa Rosa Development - Senior Residential Project Adopted: November 18, 2003 62. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 63. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 64. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. QUALITY ASSURANCE 65. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 66. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 67. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 68. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As - Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 69. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 0_ . 7`� 0 P.\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 18 `5 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 70. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 71. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 72. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s) . FIRE MARSHAL 73. For any buildings with public access, i.e., recreational halls, clubhouses, etc., or buildings with a commercial use i.e., gatehouses, apartment buildings, maintenance sheds, et., super fire hydrants are to be placed no closer than 25 feet and not more than 165 feet from any portion of the first floor of said building following approved travel ways around the exterior of the building. Minimum fire flow for these areas would be 1500 GPM for a two hour duration at 20 PSI. 74. Blue dot retro-reflectors shall be placed in the street eight inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 75. City of La Quinta Ordinance requires all buildings, other than single family, 5,000 square feet or larger, to be fully sprinkled. NFPA 13 Standard (1313 and 13D systems are allowed). If required, sprinkler plans will need to be submitted to the Fire Department. Area separation walls may not be used to reduce the need for sprinklers. 76. Any turn or turn -around requires a minimum 38-foot turning radius. 77. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. 78. The minimum dimension for access roads and gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. 7 J � P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 1 9 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31311 Santa Rosa Development — Senior Residential Project Adopted: November 18, 2003 79. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one-way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. 80. Gates shall be automatic, minimum 20 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation . Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 81. This project requires secondary access/egress. It may betaken from TT 31310 and the access may be restricted to emergency vehicles only, however, public egress must be unrestricted. A reciprocal access agreement will be required and will need City approval. 82. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the fire Department for approval. 83. The applicant/developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 84. Building plan check is to run concurrent with the City plan check. 17 P:\Oscar\Santa Rosa Development\CCReso-31311 COA.doc 30 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE SUBDIVISION OF 31.51 ACRES INTO APPROXIMATELY 12 ACRES FOR A RESIDENTIAL SUBDIVISION CONSISTING OF 36-UNIT MARKET -RATE SINGLE- FAMILY HOMES CASE NO.: TENTATIVE TRACT MAP 31310 APPLICANT: SANTA ROSA DEVELOPMENT, INC WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 28th day of October, 2003 hold a duly noticed Public Hearing to consider a request by Santa Rosa Development, Inc., for approval of a Tentative Tract Map to subdivide 31.51 acres into approximately 12 acres for a residential subdivision consisting of 36-unit market -rate single-family homes, generally located at the northeast corner of Avenue 48 and Adams Street, more particularly described as follows: APNs: 649-030-036 WHEREAS, the City Council of the City of La Quinta, California, did, on the 18th day of November, 2003 hold a duly noticed Public Hearing to consider a request by Santa Rosa Development, Inc., for approval of a Tentative Tract Map to subdivide 31.51 acres into approximately 12 acres for a residential subdivision consisting of 36-unit market -rate single-family homes, generally located at the northeast corner of Avenue 48 and Adams Street; and WHEREAS, said Tentative Tract Map application has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has determined that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21166; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 31310: 753 31. S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31310.doc City Council Resolution 2003- Tentative Tract Map 31310 Santa Rosa Development Adopted: October 28, 2003 1. Consistency with the General Plan: The property is designated for High Density Residential uses on the General Plan Land Use Map. The project is consistent with the goals, policies and intent of the General Plan insofar as high density residential is consistent with the land use designation of the City. 2. Consistency with the Zoning Code: With the Specific Plan, the proposed project is consistent with the development standards of the High Density Residential Zoning District, including, but not limited to, setbacks, architecture, building heights, building mass, exterior lighting, parking, circulation, open space and landscaping. 3. Compliance with the California Environmental Quality Act (CEQA): The design of the subdivision and the proposed improvements are not likely to either cause substantial environmental damage or substantially injure fish and wildlife or their habitat. The proposed project is consistent with the requirements of CEQA, in that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166 4. Design Improvements: The design of the subdivision and/or the type of improvements are not likely to cause serious public health problems in that the site is physically suitable for the subdivision. Infrastructure improvements (water, sewer, gas, electricity, etc.) will serve the site as required. 5. Easements/Access: The design of the subdivision will not conflict with the easements, acquired by the public at large, for access through, or use of property, within the proposed subdivision in that adequate roadways will be provided to meet the intent of the Circulation Element of the General Plan. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Tentative Tract Map; 3204 S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31310.doc City Council Resolution 2003- Tentative Tract Map 31310 Santa Rosa Development Adopted: October 28, 2003 2. That it does hereby approve Tentative Tract Map S 1310 for the reasons set forth in this Resolution, subject to the Conditions of Approval attached hereto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 33 S:\CityMgr\STAFF REPORTS ONLY\PH 3 CCReso-31310.doc 7 5- 5 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31310 SANTA ROSA DEVELOPMENT — MARKET RATE PROJECT ADOPTED: NOVEMBER 18, 2003 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 34 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 For all construction sites five (5) acres or more, a project -specific NPDES construction permit must be obtained by the applicant; and who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City.) 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. 5 P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 2 J 7y City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right- of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Adams Street and Avenue 48 (Primary Arterial, Option A - 110' ROW) — The standard 55 feet from the centerline of Adams Street and Avenue 48 for a total 1 10-foot ultimate developed right of way. The applicant shall retain for private use on the Final Map all private street right-of- ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 33 C 738 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 9. The private street right-of-ways to be retained for private use required for this development include: A. PRIVATE STREETS Property line shall be placed at the back of curb similar to the lay out and the typical street section shown in the tentative tract map. Use of smooth curves instead of angular lines at property lines is recommended. 1) Private Residential Streets measured at gutter flow line shall have a 36-foot travel width. The travel width may be reduced to 32 feet with parking restricted to one side, and 28 feet if on -street parking is prohibited, and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. B. CUL DE SACS 1) The cul de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger, using a smooth curve instead of angular lines similar to the layout shown on the tentative map. C. COURTYARD DRIVEWAY 1) The courtyard driveway area throat width and layout shall conform to the shape shown on the approved tentative map. Parking shall be prohibited in all common courtyard driveway areas. The applicant shall establish provisions for ongoing enforcement of the parking as previously conditioned. 10. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 4 37 J.9 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 11. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 12. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 13. The applicant shall create perimeter landscaping setbacks along all public right- of-ways as follows: A. Adams Street and Avenue 48 (Primary Arterial) - 20-foot from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 14. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 15. Direct vehicular access to Adam Street and Avenue 48 is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 16. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 5 38 76fl City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 17. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 18. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 19. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 20. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off -Site Street Plan: Vertical 1 of = 40' Horizontal, 1 " = 4' The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 6 39' � 1 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. On -Site Street/ Storm Drainage Plan: 1 " = 40' Horizontal, 1 " = 4' Vertical C. On -Site Rough Grading Plan low = 40' Horizontal D. Site Development Plan low = 30' Horizontal E. Off -Site Street Median Landscape Plan ill = 20' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1- foot of cover, or sufficient cover to clear any adjacent obstructions. "Site Development" plans shall normally include all on -site surface improvements including but not necessarily limited to finish grades for curbs & gutters, building floor elevations, parking lot improvements and ADA requirements. 21. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 22. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. ' At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. 7 40 P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 762 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 23. Prior to approval of any Final Map, the applicant shall construct all on and off - site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 24. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 25. Improvements to be made, or agreed to -be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 26. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 27. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 8 41. 763 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 28. At locations where the onsite finished grade adjacent to the landscaped setback lot has an elevation differential with respect to the arterial street top of curb exceeding 11 feet, the applicant shall comply with, and accommodate, the maximum slope gradients in the parkway/setback area and meandering sidewalk requirements by either: 1) increasing the landscape setback size as needed, or 2) installing retaining walls between the sidewalk and the back of the landscaped area as needed. To comply with the above mentioned conditions, the applicant is advised of the following acceptable grading techniques: lowering elevations across the entire tract and/or constructing retaining walls along the street perimeters that will allow for the maximum slope gradients in the parkway/setback area and the meandering sidewalk along Avenue 48. 29. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 30. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 31. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: B. A grading plan prepared by a qualified engineer, C. A preliminary geotechnical ("soils") report prepared. by a qualified engineer, D. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC, and E. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. 9 4 P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc ej L� City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 32. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 33. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 34. Building pad elevations of perimeter lots shall not differ by more that one foot higher than the building pads in adjacent developments. 35. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 36. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 37. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 10 43 765 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 DRAINAGE 38. The applicant shall revise proposed retention basins to comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 39. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 40. Nuisance water shall be retained on site. In residential developments, nuisance water shall be disposed of in a trickling sand filter and leach field or equivalent system approved by the City Engineer. The sand filter and leach field shall be designed to contain surges of up to 3 gph/1,000 sq. ft. of landscape area, and infiltrate 5 gpd/1,000 sq. ft. 41. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 42. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 43. For on -site common retention basins, retention depth shall be according to Engineering Bulletin 97.03, and side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. 44. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section 9.100.040(B)(7), LQMC. 45. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. WA P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc r 11 7b� City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 46. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 47. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. UTILITIES 48. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 49. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 50. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 51. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 52. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 1245 P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 767 67 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 53. The applicant shall construct the following street improvements to conform with the General Plan. A. OFF -SITE STREETS 1) Adams Street (Primary Arterial; 110' R/W, Option A): No street widening is required for Adams Street to conform with General Plan requirements. Other required improvements in the Adam Street right or way and/or adjacent landscape setback area include: A) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. B) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. 2) Avenue 48 (Primary Arterial; 1 10' R/W, Option A): No street widening is required for Avenue 48 to conform with General Plan requirements. Other required improvements in the Avenue 48 right or way and/or adjacent landscape setback area include: A) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 13 46 '76 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 B) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. C) Construct a median opening in the existing landscaped median to accommodate the left turn in only movement and provide positive median barriers to restrict left turn out movements as approved by the City Engineer. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). A. PRIVATE STREETS (Except Entry Drive) 1) Lot B - Construct full 36-foot wide travel width improvements gutter flow line to gutter flow line where the residential streets are double loaded. Construct full 32-foot wide travel width improvements gutter flow line to gutter flow line where parking is restricted to one side and construct full 28-foot wide travel width improvements gutter flow line to gutter flow line where parking is restricted on both sides and there is adequate off-street parking for residents and visitors, and the applicant makes provisions for perpetual enforcement of the restrictions. B. PRIVATE STREET CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb using a smooth curve instead of angular lines similar to the layout shown on the rough grading plan. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 14 47 769 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 C. COURTYARD DRIVEWAY 1) The driveway area throat width and layout shall conform to the shape shown on the approved tentative map. Parking shall be prohibited in all common courtyard driveway areas and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering Department prior to recordation. 54. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1 if = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around out onto the main street from the gated entry. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. 55. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. Collector 4.0" a.c /5.0" c.a.b. or the approved equivalents of alternate materials. 56. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 15 48 77f) City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 57. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Avenue 48): Right turn in, Right turn out and Left turn in. Left turn out is prohibited. 58. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 59. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 60. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPING 61. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 62. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 63. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 16 City Council Resolution 2003- Conditions of Approval — Recommended Tentative Tract Map 31310 Santa Rosa Development — Market Rate Project Adopted: November 18, 2003 64. The applicant shall submit the landscape plans for approval by the Community Development Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. QUALITY ASSURANCE 65. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 66. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 67. The applicant shall arrange for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 68. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 69. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 70. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 17 50 772 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 FEES AND DEPOSITS 71. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 72. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). FIRE MARSHAL 73. Approved standard fire hydrants, located at each intersection and spaced 330 feet apart with no portion of any lot frontage more than 165 feet from a hydrant. Minimum fire flow shall be 100 GPM for a two hour duration at 20 PSI. 74. Blue dot retro-reflectors shall be placed in the street eight inches from centerline to the side that the fire hydrant is on, to identify fire hydrant locations. 75. Any turn or turn -around requires a minimum 38-foot turning radius. 76. All structures shall be accessible from an approved roadway to within 150 feet of all portions of the exterior of the first floor. 77. The minimum dimensions for access roads and gates is 20 feet clear and unobstructed width and a minimum vertical clearance of 13 feet 6 inches in height. Roads and/or driveways exceeding 150 feet in length shall have a Fire Department approved turn -around. 78. Any gate providing access from a public roadway to a private entry roadway shall be located at least 35 feet setback from the roadway and shall open to allow a vehicle to stop without obstructing traffic on the road. Where a one- way road with a single traffic lane provides access to a gate entrance, a 38-foot turning radius shall be used. P:\Oscar\Santa Rosa Development\CCReso-31310 COA.doc 18 51, 773 City Council Resolution 2003- Conditions of Approval - Recommended Tentative Tract Map 31310 Santa Rosa Development - Market Rate Project Adopted: November 18, 2003 79. Gates shall be automatic, minimum 20 feet in width and shall be equipped with a rapid entry system (KNOX). Plans shall be submitted to the Fire Department for approval prior to installation . Automatic gate pins shall be rated with a shear pin force, not to exceed 30 pounds. Gates activated by the rapid entry system shall remain open until closed by the rapid entry system. 80. The required water system, including fire hydrants, shall be installed and accepted by the appropriate water agency prior to any combustible building material being placed on an individual lot. Two sets of water plans are to be submitted to the fire Department for approval. 81. The applicant/developer shall prepare and submit to the Fire Department for approval, a site plan designating required fire lanes with appropriate lane painting and/or signs. 5 PAOscar\Santa Rosa Development\CCReso-31310 COA.doc 19 5 774 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE DEVELOPMENT PLANS FOR A MARKET -RATE SINGLE- FAMILY RESIDENTIAL SUBDIVISION CASE NO.: SITE DEVELOPMENT PERMIT 2003-767 SANTA ROSA DEVELOPMENT, INC. WHEREAS, the Planning Commission of the City of La Quinta did on the 28th day of October, 2003, hold a duly noticed Public Hearing to consider the request of Santa Rosa Development, Inc., for approval of development plans for a Market -Rate Single -Family Project by means of Site Development Permit 2003-767, generally located at the northeast corner of Avenue 48 and Adams Street, more particularly described as: APN: 649-030-036 WHEREAS, the Architecture and Landscape Review Committee of the City of La Quinta did on the 1 st day of October, 2003, hold a duly noticed public meeting to consider a request for development plans for a Market Rate single-family residential subdivision by means of a Site Development Permit 2003-767; and WHEREAS, the City Council pf the City of La Quinta did on the 18th day of November, 2003, hold a duly noticed Public Hearing to consider the request of Santa Rosa Development, Inc., for approval of development plans for a Market -Rate Single -Family Project by means of Site Development Permit 2003-767, generally located at the northeast corner of Avenue 48 and Adams Street. WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has determined that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21 166; and, WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify approving said Site Development Permit: 1. The Project is consistent with the General Plan in that the property proposed for the residential project is designated as High Density Residential. 775 53 S:\CityMgr\STAFF REPORTS ONLY\PH 3 CC Reso-SDP767.doc City Council Resolution 2003- Site Development Permit 2003-767 Santa Rosa Development Adopted: November 18, 2003 2. The Project has been designed to be consistent with the provisions of the applicable Specific Plan. 3. Processing and approval of the Project is in compliance with the requirements of the California Environmental Quality Act in that the La Quinta Community Development Department has determined that no changed circumstances, conditions, or new information has been submitted which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21166. 4. The site design of the Project is appropriate for the use in that it has been designed with the appropriate parking and vehicular access, and provided with adequate landscaping. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council in this case. 2. That it does hereby approve the above -described Site Development Permit request for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 54 77C S:\CityMgr\STAFF REPORTS ONLY\PH 3 CC Reso-SDP767.doc City Council Resolution 2003- Site Development Permit 2003-767 Santa Rosa Development Adopted: November 18, 2003 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 55 77,7 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2003-767 SANTA ROSA DEVELOPMENT — MARKET RATE ADOPTED: NOVEMBER 18, 2003 Wt kT,r� 7A 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. The applicant shall remove the pine trees from the landscape plans. 3. Front yard landscaping shall consist of two trees (i.e., a minimum 1.5 inch caliper measured three feet from grade level after planting), ten 5-gallon shrubs, and groundcover. Palm trees may count as a shade tree if the trunk is six feet tall. Double lodge poles (two inch diameter) shall be used to stake trees. All shrubs and trees shall be irrigated by bubbler or emitters. To encourage water conservation, no more than 50% of the front yard landscaping shall be devoted to turf. Future home buyers shall be offered an option to have no turf areas in their front yard through the use of desertscape materials. 4. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of street curbs. 5. Once the trees have been delivered to the site for installation, a field inspection by the Community Development Department is required before planting to insure they meet minimum size and caliper requirements. 6. That all structures shall be limited to a maximum height of 22 feet within 150 feet of Avenue 48. 56 7178 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING DEVELOPMENT PLANS FOR A 149-UNIT SENIOR RESIDENTIAL PROJECT CASE NOS.: SITE DEVELOPMENT PERMIT 2003-766 SANTA ROSA DEVELOPMENT, INC. WHEREAS, the Planning Commission of the City of La Quinta did on the 28th day of October, 2003, hold a duly noticed Public Hearing to consider the request of Santa Rosa Development, Inc., for approval of development plans for a 149-unit Senior Residential Project by means of Site Development Permit 2003- 766, generally located at the northeast corner of Avenue 48 and Adams Street, more particularly described as: APN: 649-030-036 WHEREAS, the Architecture and Landscape Review Committee of the City of La Quinta did on the 1 st day of October, 2003, hold a duly noticed public meeting to consider a request for development plans for the residential subdivision by means of Site Development Permit 2003-766; and . WHEREAS, the City Council of the City of La Quinta did on the 18th day of November, 2003, hold a duly noticed Public Hearing to consider the request of Santa Rosa Development, Inc., for approval of development plans for a Senior Residential Project by means of Site Development Permit 2003-766, generally located at the northeast corner of Avenue 48 and Adams Street; and WHEREAS, said Site Development Permit has complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" as amended (Resolution 83-68), in that the Community Development Department has determined that a Mitigated Negative Declaration (Environmental Assessment 2003-466) was certified by the City Council for this project under Resolution 2003-005. There are no changed circumstances, conditions, or new information which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21166; and WHEREAS, at said Public Hearing upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did find the following facts and reasons to justify approving said Site Development Permit: 1. The Project is consistent with the General Plan in that the property proposed for the residential project is designated as High Density Residential. 5'7 S:\Cit M r\STAFF REPORTS ONLY\PH 3CC Reso-SDP766.doc ,~ Y 9 City Council Resolution 2003- Site Development Permit 2003-766 Santa Rosa Development Adopted: November 18, 2003 2. The Project has been designed to be consistent with the provisions of the applicable Specific Plan. 3. Processing and approval of the Project is in compliance with the requirements of the California Environmental Quality Act in that the La Quinta Community Development Department has determined that no changed circumstances, conditions, or new information has been submitted which would trigger the preparation of a subsequent Environmental Assessment pursuant to Public Resources Code Section 21166. 4. The site design of the Project is appropriate for the use in that it has been designed with the appropriate parking and vehicular access, and provided with adequate landscaping. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1 That the above recitations are true and correct and constitute the findings of the City Council in this case. 2. That it does hereby approve the above -described Site Development Permit request for the reasons set forth in this Resolution, subject to the attached conditions. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: DON ADOLPH, Mayor City of La Quinta, California 58 f S­0 S:\CityMgr\STAFF REPORTS ONLY\PH 3CC Reso-SDP766.doc City Council Resolution 2003- Site Development Permit 2003-766 Santa Rosa Development Adopted: October 28, 2003 ATTEST: JUNE GREEK, City Clerk City of La Quinta, California APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California 59 781 S:\CityMgr\STAFF REPORTS ONLY\PH 3CC Reso-SDP766.doc CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2003-766 SANTA ROSA DEVELOPMENT - SENIOR RESIDENTIAL PROJECT ADOPTED: NOVEMBER 18, 2003 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. The applicant shall remove the pine trees from the landscape plans. 3. Front yard landscaping shall consist of two trees (i.e., a minimum 1.5 inch caliper measured three feet from grade level after planting), ten 5-gallon shrubs, and groundcover. Palm trees may count as a shade tree if the trunk is six feet tall. Double lodge poles (two inch diameter) shall be used to stake trees. All shrubs and trees shall be irrigated by bubbler or emitters. To encourage water conservation, no more than 50% of the front yard landscaping shall be devoted to turf. Future home buyers shall be offered an option to have no turf areas in their front yard through the use of desertscape materials. 4. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of street curbs. 5. Once the trees have been delivered to the site for installation, a field inspection by the Community Development Department is required before planting to insure they meet minimum size and caliper requirements. 6. That all structures shall be limited to a maximum height of 22 feet within 150 feet of Avenue 48. P:\Oscar\Santa Rosa Development= SDP-766 COA.doc 60 792 —� N N � .Mi � _ O CD • • _ O N n C CD O N CL fn d ws W m Maus SW _ / W moo= 61. 7,53 ATTACHMENT 6 The Planning Commission draft minutes will be distributed on Monday. a, C� OF T'9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Public Hearing to Consider Adoption of Resolutions and an Ordinance; 1) Certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2003-479; 2) General Plan Amendment 2003-094 and Zone Change 2003-115 to Change Land Uses from Community Commercial and Medium Density Residential to Low Density Residential; and 3) Tentative Tract Map 31348 to Consider the Subdivision of 37.72 Acres into 72 Single -Family Lots and One Open Space Lot, Located at 46-201 Washington Street (Point Happy Ranch). Applicant: Madison Development, LLC RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2003- 479; and Adopt a Resolution of the City Council approving General Plan Amendment 2003- 094 to change land uses from Community Commercial and Medium Density Residential to Low Density Residential, subject to findings; and Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading approving Zone Change 2003-115; and Adopt a Resolution of the City Council approving Tentative Tract Map 31348 to subdivide ±37.72acres into 72 single-family lots and one open space lot, subject to Conditions of Approval. FISCAL IMPLICATIONS: None.. 785 CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: The project site is an irregularly shaped property consisting of approximately ± 37.72acres of which 16.62 acres are steep, mountain terrain. The site is located between the City limits to the west, retail commercial to the east, single-family residential uses to the south, and La Quinta Plaza Shopping Center to the north (Attachment 1) . The area is known as the "Point Happy Ranch" site and was used to raise Arabian horses and later to grow dates and citrus. The site improvements include five older residential units, a barn, date palms and citrus trees. A well maintained single- family home is located on top of the hillside to the northwest, which is not a part of this proposal. The lot for this home was processed through a Lot Line Adjustment (LLA 03-397), which was approved in May 2003. In 1999, a proposal for a retirement/assisted living community and office complex was submitted for this site. The project included a General Plan Amendment and Zone Change to change land use and zoning designations. The project was later withdrawn by the property owners due to a disagreement with the applicant. The applicant is requesting approval of a General Plan Amendment (Attachment 2) and Zone Change (Attachment 3) to change land use and zoning designations from Community Commercial and Medium Density Residential to Low Density Residential, and Tentative Tract Map 31348 (Attachment 4). The proposed Tentative Tract Map is to subdivide the property into 72 single-family residential lots and one open space lot. The project would be a private development with lots ranging in size between 8,133 to 16,409 square feet with pad elevations ranging between 70 to 78 feet above sea level. Based on the proposed residential acreage of 21.1 acres, the maximum number of lots allowed would be 84. With 72 lots proposed, the project falls within the density allowed under the Low -Density Residential Land Use designation of up to four dwelling units per acre. The 16.62 acres of open space is shown as Lot 73 on the proposed Tract Map. The following table shows the gains and losses of land uses and acres as a result of the proposed General Plan Amendment and Zone Change for the project. 0 Existing General Plan/Zoning Designation I Existing Acres Proposed General Plan/Zoning Designation Proposed Acres Difference CC/CC 05.56 CC/CC 0 - 05.56 MDR/RM 06.67 MDR/RM 0 - 06.67 LDR/RL 08.87 LDR/RL 21.10 + 12.23 OS-HO/OS-HO 16.62 OS-HO/OS-HO 16.62 00.00 Totals 137.72 37.72 00.00 CC = Community Commercial MDR = Medium Density Residential RM = Medium Density Residential OS-HO = Open Space -Hillside Overlay LDR = Low Density Residential (up to 4 dwelling units per acre) RL = Low Density Residential (up to 8 dwelling units per acre) At the October 28, 2003 meeting, the Planning Commission voted 5-0, to recommend to the City Council certification of a Mitigated Negative Declaration of environmental impact for Environmental Assessment 2002-460, General Plan Amendment 2003-094, Zone Change 2003-115, and Tentative Tract Map 31348 to allow the subdivision of ± 37.72 acres into 72 single-family lots and one open space lot. A copy of the October 14, 2003, Planning Commission meeting minutes are attached (Attachment 5). Concerns expressed at the meeting regarding the project included access/traffic and circulation, pedestrian access to the shopping center through the project, and the number of stories of the single-family homes along Washington Street. Access/Traffic and Circulation The applicant is proposing private remote access gates at two locations. One is proposed at the end of Highland Palms Drive, at the southern boundary of the site. This would be an extension of the existing roadway (Highland Palms Drive) north through the site. The other access is from Washington Street. The entrance on Washington Street is proposed to have a deceleration lane for southbound traffic entering into the site. Access at the Washington Street entrance will be restricted to right-in/right-out only. The driveway into the project from Washington Street will provide enough stacking for vehicles. Also, the driveway will be wide enough to allow two in -bound lanes, one for visitors and the other for residents. Regarding construction traffic, the applicant agrees that it would be restricted to the entrance on Washington Street so as not to impact the existing residential units immediately adjacent to the site. Lot 9 would be used for the construction trailer and associated facilities. 787 PH 4-Point Happy 63 The Planning Commission asked if there was any proposed pedestrian access to the shopping center through the site. The applicant explained that he is not proposing any pedestrian access to the shopping center through the site due to the liability issues associated with such access. Number of Stories The applicant has not submitted any designs for the housing units on the property. However, he has stated that all housing units will be one story in height. This has been added as a condition (#90). The applicant will be required to obtain approval for the residential units through the appropriate application process. Historic Preservation Commission (HPC) This project was presented to the Historic Preservation Commission at their September 18, and October 16, 2003, meetings. At these meetings, the Commission expressed concerns relating to the site's historic context and the preservation of the "historic" gates fronting onto Washington Street. The Commission requested that the historic/cultural report in terms of its perspective and to prepare a technical Register of Historic Places. applicant provide a more detailed historic significance from a regional report on its eligibility for the National The applicant has agreed to submit a revised Phase I Cultural Resources Report regarding the regional significance of the site in terms of its historical context, including, but not limited to, its relationship to the Bradshaw Trail, the stage coach line, water wells, and prehistoric Indian villages and trails. This report would be completed prior to issuance of first Certificate of Occupancy and be brought back to the Commission at a future date. The applicant also agreed to prepare a technical report on the eligibility for the National Register for the existing buildings on the site. The Commission also requested that the applicant provide information regarding the "historic" significance of the gates on Washington Street. The Commission requested that research be conducted to determine if the existing gates and sign were original or recent replacements. The Commission stated that if the existing gates and sign were determined to be historic, that they be left in place, and that the project entrance be redesigned to accommodate the gates. If the gates were determined not to be historic, then the gates could be removed. Per State Historic Preservation Guidelines, resources may be considered historic if they are at least fifty years old. Based on research from Riverside County Building Permits, the existing gates were installed in 1977, and therefore, not considered historic. The applicant is proposing to design new gates, similar to the existing 783 04 PH 4-Point Happy gates, but bigger, to cover the entire entrance. The name "Point Happy Ranch" will be incorporated into the gate. The applicant will also place a plaque on, or near, the gates, commemorating the site and its historic significance to the City and region. This has been added as a condition (#81). The applicant also proposes to name most of the streets within the development after individuals historically associated with the property. This has been added as a condition (#82). The following conditions (#76-#80) have been imposed on the project to protect historical and archaeological resources: 1. An Oral History Program shall be prepared by a qualified Historian at the applicant's expense, in cooperation with the La Quinta Historical Society. 2. The applicant shall submit a revised Phase I Cultural Resources Report regarding the regional significance of the site in terms of its historical context, including, but not limited to, its relationship to the Bradshaw Trail, the stage coach line, water wells, and prehistoric Indian villages and trails. The Phase I Cultural Resources Report shall be completed prior to issuance of the first Certificate of Occupancy and be considered independently by the Historic Preservation Commission at a future date. 3. The applicant shall prepare a technical report on the site's eligibility for the National Register of Historic Places. 4. The site shall be monitored during on- and off -site trenching and rough grading by qualified archaeological monitors. Proof of retention of monitors shall be given to the City prior to issuance of first earth -moving or clearing permit. A final mitigation monitoring report shall be submitted to the Historic Preservation Commission prior to the issuance of a building permit for the first production home for the project. 5. Collected archaeological resources shall be properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, standard size, comprehensively labeled archive boxes and delivered to the City prior to issuance of the first building permit for the property. Materials will be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics. The Historic Preservation Commission adopted Minute Motion 2003-012 accepting the Point Happy Ranch Phase I Cultural Resources Report with the above -mentioned conditions. 789 PH 4-Point Happy 05 Public Notice This project was advertised in the Desert Sun newspaper on November 8, 2003, and mailed to all property owners within 500 feet of the site. To date, no letters have been received from adjacent property owners. Any written comments received will be handed out at the meeting. FINDINGS AND ALTERNATIVES: Findings necessary to approve the Environmental Assessment, General Plan Amendment, Zone Change and Tentative Tract Map, can be made and are contained in the attached Resolutions. Staff recommends that the City Council approve the following actions: 1. Adopt a Resolution of the City Council certifying a Mitigated Negative Declaration of Environmental Impact for Environmental Assessment 2003- 479; and Adopt a Resolution of the City Council approving General Plan Amendment 2003-094 to change land uses from Community Commercial and Medium Density Residential to Low Density Residential, subject to findings; and Motion to take up Ordinance No. by title and number only and waive further reading. Motion to introduce Ordinance No. on first reading for Zone Change 2003-1 15; and Adopt a Resolution of the City Council approving Tentative Tract Map 31348 to subdivide ± 37.72 acres into 72 single-family lots and one open space lot. 2. Do not adopt Resolutions approving Environmental Assessment 2003-479, thereby, denying the project in its entirety; or 3. Provide staff with alternative direction. Respectfully submitted, ry H rman ommunity Development Director 790 PH 4-Point Happy C6 Approved for submission by: ..1,1 't A- O-V-U-- Mark Weiss, Acting City Manager Attachments: 1. Vicinity Map 2. General Plan Amendment Map 3. Zone Change Map 4. Tentative Tract Map 31348 5. October 28, 2003, Planning Commission meeting minutes 791 PH 4-Point Happy U 1 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CERTIFYING A MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT PREPARED FOR GENERAL PLAN AMENDMENT 2003-494, ZONE CHANGE 2003-03-115 AND TENTATIVE TRACT MAP 31348. CASE NO.: ENVIRONMENTAL ASSESSMENT 2003-479 APPLICANT: MADISON DEVELOPMENT, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 18' day of November, 2003, hold a duly noticed Public Hearing to consider Environmental Assessment 2003-479 for a General Plan Amendment and Zone Change to change land use and zoning designations from Community Commercial and Medium Density Residential to Low Density Residential, and for a Tentative Tract Map to subdivide t 37.72 acres into 73 lots (72 single-family residential lots and one open space lot), generally located on the west side of Washington Street at 46-201 Washington Street, more particularly described as follows: APNs: 604-050-009 & 010; 643-170-001 & 002 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of September, and on the 28th day of October, 2003, hold a duly noticed Public Hearing to consider Environmental Assessment 2003-479 for a General Plan Amendment and Zone Change to change land use and zoning designations from Community Commercial and Medium Density Residential to Low Density Residential, and for a Tentative Tract Map to subdivide f 37.72 acres into 73 lots (72 single-family residential lots and one open space lot); and, WHEREAS, said Environmental Assessment has' complied with the requirements of "The Rules to Implement the California Environmental Quality Act of 1970" (as amended; Resolution 83-6.8 adopted by the La Quinta City Council) in that the Community Development Department has prepared an Environmental Assessment 2003-479, and has determined that although the proposed project could have a significant adverse impact on the environment, mitigation measures have been imposed on the project that would reduce impacts to less than significant levels, and therefore, a Mitigated Negative Declaration of Environmental Impact is recommended for certification; and, 792 City Council Resolution 2003- Environmental Assessment 03-479 Madison Development, LLC November 18, 2003 WHEREAS, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following findings to justify certification of said Environmental Assessment: 1. The proposed project will not be detrimental to the health, safety, or general welfare of the community, either indirectly, or directly, in that mitigation measures have been imposed on the project that would reduce impacts to less than significant levels. 2. The proposed project will not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife population to drop below self sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of rare or endangered plants or animals or eliminate important examples of the major periods of California history or prehistory in that the project site has been conditioned to mitigate impacts to biological and cultural resources to less than significant levels. 3. There is no evidence before the City that the proposed project will have the potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends in that, the Environmental Assessment imposes mitigation measures to reduce impacts to less than significant levels. 4. The proposed project does not have the potential to achieve short-term environmental goals, to the disadvantage of long-term environmental goals, as significant effects on environmental factors will be reduced to less than significant levels as identified in the Environmental Assessment. 5. The proposed project will not result in impacts which are individually limited or cumulatively considerable when considering planned or proposed development in the immediate vicinity, as development patterns in the area will not be significantly affected by the proposed project in that the site will be developed with less intensity than the current land use designations under the General Plan. 6. The proposed project will not have environmental effects that will adversely affect the human population, either directly or indirectly, in 793 CC RESO EA 03 479 09 City Council Resolution 2003- Environmental Assessment 03-479 Madison Development, LLC November 18, 2003 that the Environmental Assessment did not identify any significant impacts which would affect human health, risk potential, or public services. 7. There is no substantial evidence in light of the entire record that the project may have a significant effect on the environment in that mitigation measures have been imposed on the project that will reduce impacts to a less than significant level. 8. The City Council has considered Environmental Assessment 2003-479 and said Assessment reflects the independent judgment of the City. 9. The City has, on the basis of substantial evidence, rebutted the presumption of adverse effect set forth in 14 CAL Code Regulations 753.5(d). 10. The location and custodian of the City's records relating to this project is the Community Development Department located at 78-495 Calle Tampico, La Quinta, California, 92253. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Environmental Assessment. 2. That it does hereby certify Environmental Assessment 2003-479 for the reasons set forth in this Resolution and, as stated in the Environmental Assessment Checklist on file in the Community Development Department and attached hereto. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of November, 2003, by the following vote, to wit: AYES: NOES: ABSENT: CC RESO EA 03 479 794 City Council Resolution 2003- Environmental Assessment 03-479 Madison Development, LLC November 18, 2003 ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE, JENSON, City Attorney City of La Quinta, California CC RESO EA 03 479 795 11 Environmental Checklist Form 1. Project title: General Plan Amendment 2003-094, Zone Change 2003-115, Tentative Tract Map 31348 2. Lead agency name and address: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253. 3. Contact person and phone number: Martin Magana 760-777-7125 4. Project location: West side of Washington Street, immediately south of Plaza La Quinta Shopping Center, and north of Crestview Drive APN: 604-050-009, -010, 643-170-001, -002 5. Project sponsor's name and address: Madison Development 71361 San Gorgonio Rd. Rancho Mirage, CA 92270 6. General plan designation: 7. Zoning: Current: Low Density Residential, Medium Density Residential, Community Commercial and Open Space Proposed: Low Density Residential Current: Low Density Residential, Medium Density Residential, Community Commercial and Open Space Proposed: Low Density Residential 8. Description of project: (Describe the whole action involved, including but not limited to later phases of the project, and any secondary, support, or off -site features necessary for its implementation. Attach additional sheets if necessary.) General Plan Amendment and Zone Change to amend the land use designations on f 12.23 acres from Community Commercial and Medium Density Residential to Low Density Residential. The existing 8.87 acres in Low Density Residential located along the eastern section of the property will remain as such. The existing 16.62 acres of Open Space designated on the western half of the property will remain as such. The Community Commercial designation on the northeasterly portion of the property represents approximately 5.56 acres. The Medium Density Residential designation on the northern central portion of the property represents approximately 6.67 acres. The proposed change would result in Low Density Residential designations on all lands currently designated Community Commercial and Medium Density Residential, with the existing 16.62 acres in Open Space remaining as such. Tentative Tract Map to allow the subdivision of 37.72 acres into 72 single family lots and one open space lot. Access to the project will be provided from both Washington Street and Highland Palms Drive, via a new roadway. An area of approximately 0.4 acres will be dedicated to on -site retention. Lots sizes range between 8,133 and 16,409 square feet. 796 -1- 12 A draft and final EIR were previously prepared for a commercial project on the site. This document, although not certified by the City, provides important technical background data on the project site, and has been used in preparation of this environmental document. 9. Surrounding land uses and setting: Briefly describe the project's surroundings: North: Existing commercial retail shopping center (Plaza La Quinta) South: Existing single family residential development West: Vacant, Open Space lands East: Washington Street, existing commercial retail shopping center (La Quinta Court) 10. Other public agencies whose approval is required (e.g., permits, financing approval, or participation agreement.) Coachella Valley Water District 797 -2- L 3 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" as indicated by the checklist on the following pages. Aesthetics Biological Resources Hazards & Hazardous Materials Mineral Resources Public Services Utilities / Service Agriculture Resources Air Quality Cultural Resources Geology /Soils Hydrology / Water Land Use / Planning Quality Noise Population / Housing Recreation Transportation/Traffic Mandatory Findings of Significance Systems DETERMINATION: (To be completed by the Lead Agency) On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the X environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are i posed upon the proposed project, nothing further is required. Signature Date 798 -3- J 14 EVALUATION OF ENVIRONMENTAL IMPACTS: 1) A brief explanation is required for all answers except "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g., the project falls outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project -specific factors as well as general standards (e.g., the project will not expose sensitive receptors to pollutants, based on a project -specific screening analysis). 2) All answers must take account of the whole action involved, including off -site as well as on -site, cumulative as well as project -level, indirect as well as direct, and construction as well as operational impacts. 3) Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more Potentially Significant Impact" entries when the determination is made, an EIR is required. 4) "Negative Declaration: Less Than Significant With Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level (mitigation measures from Section XVII, "Earlier Analyses," may be cross-referenced). 5) Earlier analyses may be used where, pursuant to the tiering, program EIR, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a) Earlier Analysis Used. Identify and state where they are available for review. b) Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of and adequately analyzed in an earlier document pursuant to applicable legal standards, and state whether such effects were addressed by mitigation measures based on the earlier analysis. c) Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated," describe the mitigation measures which were incorporated or refined from the earlier document and the extent to which they address site -specific conditions for the project. 6) Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should, where appropriate, include a reference to the page or pages where the statement is substantiated. 7) Supporting Information Sources: A source list should be attached, and other sources used or individuals contacted should be cited in the discussion. 8) This is only a suggested form, and lead agencies are free to use different formats; however, lead agencies should normally address the questions from this checklist that are relevant to a project's environmental effects in whatever format is selected. 793 -4- 15 9) The explanation of each issue should identify: a) the significance criteria or threshold, if any, used to evaluate each question; and b) the mitigation measure identified, if any, to reduce the impact to less than significance Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact I. AESTHETICS -- Would the project: a) Have a substantial adverse effect on a X scenic vista? (General Plan Exhibit 3.6) b) Substantially damage scenic X resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? (Aerial photograph) c) Substantially degrade the existing X visual character or quality of the site and its surroundings? (Application materials) d) Create a new source of substantial X light or glare which would adversely affect day or nighttime views in the area? (Application materials) I. a)-c) The proposed project site has previously been a residential and agricultural site. An orchard is still present on the project site, as are some small structures. The proposed project will consist of single family residential dwelling units, which will be one story in height. The proposed change in land use designation will result in a lowering of potential impacts associated with scenic resources, since the structures can be expected to be smaller than those which would be constructed for a commercial project or a medium density residential project, both in bulk and height. The property is immediately adjacent to the toe of slope of the Santa Rosa Mountains. However, the construction of single family homes, either one or two stories in height, will not represent a significant obstruction to the slopes of the Santa Rosas. Overall impacts to aesthetic resources are expected to be less than significant. I. d) The project site will generate light from residential outdoor lighting, on a property which currently does not generate light. All lighting on the site will be regulated by the City's lighting ordinance, which ensures that lighting levels do not spill over onto other properties. This standard, combined with the low lighting levels generated by residential land uses, will ensure that impacts from light and glare are less than significant. soo -5- 16 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact II. AGRICULTURE RESOURCES: Would the projeLA. a) Convert Prime Farmland, Unique X Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring Program of the California Resources Agency, to non- agricultural use? (General Plan EIR p. III-21 ff.) X b) Conflict with existing zoning for agricultural use, or a Williamson Act contract? (Zoning Map) c) Involve other changes in the existing X environment which, due to their location or nature, could result in conversion of Farmland, to non-agricultural use? (Project description, site photos.) II. a)-c) The proposed project site is still planted with date palms and fruit trees, and is at least partially in production. The site is not, however, considered to be prime agricultural land either in the City's General Plan, or in regional and state documents. The site is an isolated parcel now surrounded by urban development, and has limited potential for continued agricultural use. The significance of the site as an agricultural concern is primarily associated with potential historic issues, which are discussed further in Section V., Cultural Resources, below. The site will be converted to residential land uses which have the potential to maintain the character of an orchard, however, through the planting or relocating of date palms and fruit trees. This issue is discussed further in Section V. As an isolated and low -production date farm, the site has limited value for agricultural production, and is surrounded by urban land uses, and impacts associated with the loss of this parcel to agriculture are expected to be less than significant. -6- 17 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact III. AIR QUALITY: Would the project: a) Conflict with or obstruct X implementation of the applicable air quality plan? (SCAQMD CEQA Handbook) b) Violate any air quality standard or X contribute substantially to an existing or projected air quality violation? (SCAQMD CEQA Handbook) c) Result in a cumulatively considerable X net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? (SCAQMD CEQA Handbook, 2002 PM10 Plan for the Coachella Valley) d) Expose sensitive receptors to X substantial pollutant concentrations? (Project Description, Aerial Photo, site inspection) e) Create objectionable odors affecting a X substantial number of people? (Project Description, Aerial Photo, site inspection) III. a), b) & c) The City's primary source of pollution is the automobile. The proposed project will consist of the development of 72 single family residential units, associated improvements, and, one open space lot. The residential units will generate approximately 708 vehicular trips per day at buildout. These trips will generate the following emissions of criteria pollutants. 802 -7- 18 Moving Exhaust Emission Projections at Project Buildout (pounds per day) Total No. Vehicle Trips/Day Ave. Trip Total Length (miles) miles/day 708 x 7 = 43,956 Pollutant ROC CO NOX PMI0 PMIo PMI0 Exhaust Tire Wear Brake Wear Grams at 50 mph 446.04 11,597.04 2,378.88 - 49.56 49.56 Pounds at 50 mph 0.98 25.60 5.25 - 0.11 0.11 SCAQMD Threshold 75 550 100 150 (lbs./day) Assumes 72 market rate homes, ITE categories 210. Based on California Air Resources Board's EMFAC7G Emissions Model. Assumes Year 2005 summertime running conditions at 75°F, light duty autos, catalytic. As demonstrated above, the proposed project will not exceed any of SCAQMD's recommended daily thresholds for criteria pollutants. Impacts associated with these pollutants are therefore expected to be less than significant. The City and Coachella Valley are a severe non -attainment area for PM10 (Particulates of 10 microns or less). The Valley's 2002 PM10 Plan adopted much stricter measures for the control of dust both during the construction process and as an on -going issue.These measures will be integrated into conditions of approval for the proposed project. These include the following control measures. CONTROL MEASURE TITLE & CONTROL METHOD BCM-1 Further Control of Emissions from Construction Activities Watering, chemical stabilization, wind fencing, revegetation, track -out control BCM-2 Disturbed Vacant Lands: Chemical stabilization, wind fencing, access restriction, revegetation BCM-3 Unpaved Roads and Unpaved Parking Lots: Paving, chemical stabilization, access restriction, revegetation BCM-4 Paved Road Dust: Minimal track -out, stabilization of unpaved road shoulders, clean streets maintenance The proposed project will generate dust during construction. Under mass grading conditions, this could result in the generation of 995.3 pounds per day, for a limited period while grading operations are active. The contractor will be required to submit a PM 10 Management Plan prior to initiation of any earth moving activity. In order to mitigate the potential impacts associated with PM 1.0 dust generation at the site, the following mitigation measures shall be implemented. 1. Construction equipment shall be. properly maintained and serviced to minimize exhaust emissions. 2. Existing power sources should be utilized where feasible via temporary power poles to avoid on -site power generation. - 803 8- 19 3. Construction personnel shall be informed of ride sharing and transit opportunities. 4. Cut and fill quantities will be balanced on site. 5. Any portion of the site to be graded shall be pre -watered to a depth of three feet prior to the onset of grading activities. 6. Watering of the site or other soil stabilization method shall be employed on an on- going basis after the initiation of any grading activity on the site. Portions of the site that are actively being graded shall be watered regularly to ensure that a crust is formed on the ground surface, and shall be watered at the end of each work day. 7. Landscaped areas shall be installed as soon as possible to reduce the potential for wind erosion. Parkway landscaping on Washington Street and Crestview Terrace shall be installed with the first phase of development. 8. SCAQMD Rule 403 shall be adhered to, insuring the clean up of construction - related dirt on approach routes to the site. 9. All grading activities shall be suspended during first and second stage ozone episodes or when winds exceed 25 miles per hour 10. The project proponent shall notify the City and SCAQMD of the start and end of grading activities in conformance and within the time frames established in the 2002 PM 10 Management Plan. -9 804 20 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IV. BIOLOGICAL RESOURCES -- Would the ro'ect: a) Have a substantial adverse effect, X either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? (Master Environmental Assessment, p. 73 ff., Draft EIR, The Pointe at Point Happy Ranch, September, 2001) b) Have a substantial adverse effect on X any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or US Fish and Wildlife Service? (Master Environmental Assessment, p. 73 ff., Draft EIR, The Pointe at Point Happy Ranch, September, 2001) c) Have a substantial adverse effect on X federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? (Master Environmental Assessment, p. 73 ff., Draft EIR, The Pointe at Point Happy Ranch, September, 2001) d) Interfere substantially with the X movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? (Master Environmental Assessment, p. 73 ff., Draft EIR, The Pointe at Point Happy Ranch, September, 2001) e) Conflict with any local policies or X ordinances protecting biological resources, such as a tree preservation policy or ordinance? (Master Environmental 805 -10- Assessment, p. 73 ff., Draft EIR, The Pointe at Point Happy Ranch, September, 2001) f) Conflict with the provisions of an X adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? (Master Environmental Assessment, p. 73 ff.) IV. a)-f) The proposed project site is currently an underutilized date farm, and has been for almost 90 years. The probability of species of concern occurring on the project site are therefore extremely low. The site is designated within the critical habitat boundary for the Peninsular bighorn sheep, but those areas on the Valley floor are not appropriate for sheep habitat, and those areas above the toe of slope will be preserved as open space. Finally, the site's proximity to Highway 111, and the lack of sheep activity recorded in the hillsides north of Avenue 48 (extended), make it unlikely that sheep frequent this area. A biological field survey was conducted for the previously proposed commercial project for this site'. Although some natural communities were identified in this analysis, they were clearly highly disturbed, and have little value. The only portion of the site which is still relatively undisturbed, and which will continue to be so, is the hillside proposed for preservation as open space. As such, impacts to biological resources on this portion of the site are expected to be minimal. The study did find, however, that potential habitat for loggerhead shrike occurs on the property, particularly nesting and foraging habitat. The EIR further identified indirect impacts to bighorn sheep as being possible for this site. The development of single family residential dwellings will provide a different type of development on the project site, but will ultimately have the same potential impacts to biological resources, insofar as the site will be substantially altered from its current state. The project proposes to have the rear yards open to the hillside along the western boundary of the project. There may be conflicts which could occur as a result of the project including access for bighorn sheep to poisonous plants in the project landscaping and conflicts with domestic animals. These impacts can be mitigated by requiring the applicant to implement the mitigation measures below that will reduce potential impacts to biological resources to a less than significant level. 1. Should demolition, grubbing, earth moving or construction be planned for initiation between February 15 and September 30, a field survey shall be conducted to determine whether birds under the jurisdiction of the Migratory Bird Act are nesting on the property. Should such nests be identified, buffer areas in conformance with the Act, but no less than 50 feet in all directions, shall be established where no construction activity is allowed, until such time as the biologist determines that the nesting birds have discontinued use of the nest. The required field survey shall be submitted to the Community Development Department for review and approval prior to the issuance of the first permit for demolition, grubbing, grading or building on the site. "Draft Environmental Impact Report for the Pointe at Point Happy Ranch," prepared by Impact Sciences, September 2001. 806 -11- 22 2. A three person committee shall be formed, consisting of a representative of the Homeowners' Association (HOA), a representative of the California Department of Fish and Game (CDFG), and the Community Development Director. The purpose of the committee shall be to assess the need for a fence/wall to keep Peninsular Bighorn Sheep from entering the project site. The committee shall monitor sheep activity through various means, including interviews with residents and visitors, and any available scientific data available and/or funded by the HOA. If bighorn sheep are seen on the project site, the committee shall require that the HOA, at its expense, construct an 8-foot fence along the property line between the project and the hillside. Gaps in the fence should be 11 centimeters or less. At the request of CDFG, temporary fencing may be required between the time that sheep are seen on the site and the time that permanent fencing is required. The committee shall exist for a period of 10 years, unless bighorn sheep are documented to no longer inhabit the Santa Rosa Mountains. At the end of ten (10) years, if any one member of the committee deems it necessary for the committee to continue, it shall do so until such time that it is dissolved by a unanimous vote of all its members. 3. The project applicant shall either provide an easement to the City, or evidence of dedication to a non-profit organization, to be approved by the City prior to recordation of the final map, ensuring that the preservation of lot 73 as open space in perpetuity. The lot shall also be a lettered lot on the Final Tract Map. 4. Blasting and pile -driving, or other excessively loud construction activity, shall be prohibited from January 1 through June 30 of each year. 5. All lighting on the project site shall be directed away from the hillsides. The project CC&Rs shall include this prohibition for individual homeowners. 6. Plants toxic to bighorn sheep shall be prohibited on the site. The project proponent shall secure a clearance letter from a qualified biologist, certifying the suitability of the plant palette for the project site. The project CC&Rs shall include this prohibition for individual homeowners. 7. The CC&Rs for the project shall prohibit dogs from running loose in the project site. 8. The CC&Rs for the project shall include a provision prohibiting access by either persons or animals to the adjacent hillsides. 9. Prior to the issuance of grading permits, the applicant shall submit a plan demonstrating that all pesticides, fungicides, herbicides and fertilizers used on the site, during both construction and operations, are not harmful to wildlife. The plan shall be submitted to the Community Development Department for review and approval. -12- 807 23 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact V. CULTURAL RESOURCES -- Would theproject: a) Cause a substantial adverse change in X the significance of a historical resource as defined in '15064.5? ("A Phase I Cultural Resources Investigation of the Point Happy Ranch...," McKenna et. Al., March, 2001.) b) Cause a substantial adverse change in X the significance of an archaeological resource pursuant to '15064.5? "A Phase I Cultural Resources Investigation of the Point Happy Ranch...," McKenna et. al., March, 2001.) c) Directly or indirectly destroy a unique X paleontological resource or site or unique geologic feature? General Plan Exhibit 6.8) d) Disturb any human remains, including X those interred outside of formal cemeteries? ("A Phase I Cultural Resources Investigation of the Point Happy Ranch...," McKenna et. al., March, 2001.) V. a), b) & d) A cultural resource study was completed for the previous project proposed for this site2, and revised at the direction of the Historic Preservation Committee. The study found that the site is a potentially important historical resource, insofar as it has been in operation since the early 1920s. Potential resources on the site include residential and farm structures, orchards and roads. All these were studied for the report, and recommendations made as to their significance and disposition. The study found that the site is subject to important potential oral history for the City and region. The study further found that the structures on the site had limited or no historic value, primarily due to significant alterations. The study did not, however, provide criteria for qualification as a National Register structure. Finally, the study found that buried cultural deposits could occur, and that site monitoring is warranted during earth moving activities. The development of the residential project will have fewer impacts than that previously proposed, however, the impacts to cultural resources will be similar, and must therefore be mitigated, as described below: 1. Prior to issuance of the first certificate of Occupancy for the site, the project proponent shall submit an Oral History to the Community Development Department and La Quinta Historical Society. The oral history shall be prepared in accordance with the City's and the Society's standards for such documents. 2 "A Phase I Cultural Resources Investigation of the Point Happy Ranch...," prepared by McKenna et. al., March, 2001, updated October 2003. Q -13- 808 24 2. The applicant shall submit a revised Phase I Cultural Resources Report regarding the regional significance of the site in terms of its historical context, including but not limited to, its relationship to the Bradshaw Trail, the stage coach line, water wells, and prehistoric Indian villages and trails. The Phase I Cultural Resources Report shall be completed prior to issuance of Certificate of Occupancy and be considered independently by the Historic Preservation Committee at a future date. 3. The applicant shall prepare a technical report on the eligibility criteria for National Register. 4. The site shall be monitored during on and off -site trenching and rough grading by qualified archaeological monitors. Proof of retention of monitors shall be given to City prior to issuance of first earth -moving or clearing permit. A final mitigation monitoring report shall be submitted to the Historic Preservation Committee prior to the issuance of a building permit for the first production home for the project. 5. Collected archaeological resources --shall be properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, standard size, comprehensively labeled archive boxes and delivered to the City prior to issuance of first building permit for the property. Materials will be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics. V. c) The proposed site occurs outside the boundaries of ancient lake Cahuilla, and is therefore not expected to contain any paleontologic resources. -14- 809 25 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VI. GEOLOGY AND SOILS -- Would the project: a) Expose people or structures to potential substantial adverse effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, X as delineated on the most recent Alquist- Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other substantial evidence of a known fault? (MEA Exhibit 6.2) ii) Strong seismic ground shaking? (MEA X Exhibit 6.2) iii) Seismic -related ground failure, X including liquefaction? (General Plan Exhibit 8.2) iv) Landslides? (General Plan Exhibit 8.3) X b) Result in substantial soil erosion or X the loss of topsoil? (General Plan Exhibit 8.4) d) Be located on expansive soil, as X defined in Table 18-1-B of the Uniform Building Code (1994), creating substantial risks to life or property? (General Plan Exhibit 8.1) e) Have soils incapable of adequately X supporting the use of septic tanks or alternative waste water disposal systems where sewers are not available for the disposal of waste water? (General Plan Exhibit 8.1) VI. a) i), iii), iv), b)-e) The project site is not located in an Alquist-Priolo Earthquake Fault Zone, nor is it subject to liquefaction. The soil in the area is not expansive, and would support septic tanks. The proposed project will have no impact on these geologic hazards. VI. a) ii) The project site is located in a Zone IV groundshaking zone. The City and project site will be subject to significant ground shaking in the event of significant seismic activity. The City Building Department has implemented California Building Codes which are intended to lower the potential impacts associated with groundshaking to less than -15- 810 significant levels. In addition, no critical facilities will be built at the site, rather single family residences are the only structures planned. These structures will be required to implement the most recent building codes in place at the time of construction. Impacts associated with groundshaking are expected to be less than significant. VI. a) ii) The site has the potential to be susceptible to rockfall due to its proximity to the slopes of the Santa Rosa mountains. The City Engineer requires the preparation of on -site geotechnical studies prior to the issuance of grading permits. However, this analysis generally does not include rockfall susceptibility. In order to assure that the homes proposed for the site are not subject to these potential impacts, the following mitigation measure shall be implemented. 1. As part of the site -specific geotechnical analysis required for the project with submittal of building plans, the project geologist shall include an analysis of the surrounding steep hillsides, and shall make recommendations about the stability of these hillsides in his report, including slope modifications required to assure that roackfall will not impact project residences. The report shall be reviewed and approved by the City Engineer prior to the issuance of grading permits. -16- 311 27 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VII. HAZARDS AND HAZARDOUS MATERIALS --Would theproject: a) Create a significant hazard to the X public or the environment through the routine transport, use, or disposal of hazardous materials? (Application materials) b) Create a significant hazard to the X public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? (Application materials) c) Emit hazardous emissions or handle X hazardous or acutely hazardous materials, substances, or waste within one -quarter mile of an existing or proposed school? (Application materials) d) Be located on a site which is included X on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would it create a significant hazard to the public or the environment? (Riverside County Hazardous Materials Listing) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) 0 For a project within the vicinity of a X private airstrip, would the project result in a safety hazard for people residing or working in the project area? (General Plan land use map) g) Impair implementation of or X physically interfere with an adopted emergency response plan or emergency evacuation plan? (General Plan MEA p. 95 ft) h) Expose people or structures to a X -17- 812 28 significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? (General Plan land use map) VII. a)-h) The proposed project will result in the construction of 72 single family residences and, one open space lot. No concentration of hazardous materials is expected in these homes. The City implements household hazardous waste programs through its solid waste franchisee. The site is not located within the vicinity of an airport or airstrip, nor is it subject to wildland fires. -18- 813 29 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact VIII. HYDROLOGY AND WATER UALITY -- Would the project: a) Violate any water quality standards or X waste discharge requirements? (General Plan EIR p. III-187 ff.) b) Substantially deplete groundwater X supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre-existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? (General Plan EIR p. III-187 ff. c) Substantially alter the existing X drainage pattern of the site or area, including through the alteration of the course of a stream or river, in a manner which would result in substantial erosion or siltation on- or off -site? ("The Estates at Point Happy Hydrology and Hydraulics Report," MDS Consulting, July 2003) d) Substantially alter the existing X drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface runoff in a manner which would result in flooding on- or off -site? ("The Estates at Point Happy Hydrology and Hydraulics Report," MDS Consulting, July 2003) e) Create or contribute runoff water X which would exceed the capacity of existing or planned stormwater drainage systems or provide substantial additional sources of polluted runoff? ("The Estates at Point Happy Hydrology and Hydraulics Report," MDS Consulting, July 2003) f) Place housing within a 100-year flood X hazard area as mapped on a federal Flood -19- 30814 Hazard Boundary or Flood Insurance Rate Map or other flood hazard delineation map? (Master Environmental. Assessment Exhibit 6.6) g) Place within a 100-year flood hazard X area structures which would impede or redirect flood flows? (Master Environmental Assessment Exhibit 6.6) VIII. a) & b) The construction of 72 homes and, one open space lot, will not significantly impact water supply, nor will it violate water or wastewater requirements. The project proponent will be required to implement the City's water efficient landscaping and construction provisions, which will ensure that the least amount of water is utilized within the homes. The applicant will also be required to comply with the City's NPDES standards, requiring that potential pollutants not be allowed to enter surface waters. These City standards will assure that impacts to water quality and quantity will be less than significant. VIII. c) & d) A hydrology study was prepared for the proposed project3. The proposed project will be responsible for the drainage of on and off site flows. Because of the site's adjacency to the Santa Rosa mountains, flows from. the slopes must be accommodated within the project. The hydrology design includes a combination of surface drains and underground pipes, leading either to an on -site retention basin, or to a City drainage pipe which occurs in Washington Street. These improvements will be reviewed and approved by the City Engineer to ensure that the City's standards for on -site retention of 100 year storm events are adhered to. Conformance with these standards will ensure potential impacts are lowered to a less than significant level. VIII. e)-g) The construction of 72 homes and, one open space lot, will not have an impact on the City's storm drainage system. The site is not located within a FEMA designated 100 year storm area. 3 "The Estates at Point Happy Hydrology and Hydraulics Report," prepared by MDS Consulting, July, 2003. -20- 315 31. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact IX. LAND USE AND PLANNING - Would the project: a) Physically divide an established X community? (Aerial photo) b) Conflict with any applicable land use X plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? (General Plan Land Use Element) c) Conflict with any applicable habitat X conservation plan or natural community conservation plan? (Master Environmental Assessment p. 74 ff.) IX. a)-c) The project site occurs adjacent to existing single family development on its southern boundary. The proposed project will continue this type of development by constructing single family homes. The proposed General Plan Amendment and Zone Change will extend an area Of Low Density Residential further to the north. The site is located adjacent to neighborhood commercial development, thereby facilitating easy access to the services required by residents. The change in General Plan and Zoning designations will lower overall impacts on the site, and provide an added opportunity for the provision of a variety of housing types in the City. Impacts of the change in land use designations is expected to be insignificant. 32. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact X. MINERAL RESOURCES -- Would the project: a) Result in the loss of availability of a X known mineral resource that would be of value to the region and the residents of the state? (Master Environmental Assessment p. 71 ff.) b) Result in the loss of availability of a X locally -important mineral resource recovery site delineated on a local general plan, specific plan or other land use plan? (Master Environmental Assessment p. 71 ff.) X. a) & b) The proposed project site is within the MRZ-1 Zone, and is therefore not considered to have potential for mineral resources. 817 -22- Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XI. NOISE B Would the project result in: a) Exposure of persons to or generation X of noise levels in excess of standards established in the local general plan or noise ordinance, or applicable standards of other agencies? (MEA p. 111 ff.) b) Exposure of persons to or generation X of excessive groundborne vibration or groundborne noise levels? (Project description) c) A substantial permanent increase in X ambient noise levels in the project vicinity above levels existing without the project? (Project description) d) A substantial temporary or periodic X increase in ambient noise levels in the project vicinity above levels existing without the project? (General Plan land use map) e) For a project located within an airport X land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose people residing or working in the proj ect area to excessive noise levels? (General Plan land use map) f) For a project within the vicinity of a X private airstrip, would the project expose people residing or working in the project area to excessive noise levels? (General Plan land use map) XI. a), c) & d) The proposed project is in an area of the City where ambient noise levels are high, and are currently estimated at 76.1 dBA CNEL at 100 feet from the centerline of Washington Street, north of Highland Palms Drive. Further analysis performed for the previous project on this site indicated that 2020 noise levels will reach 77.3 dBA CNEL4. Noise levels on lots not fronting on Washington Street are not expected to exceed City standards, due to their distance from the roadway, and intervening structures. 4 Analysis performed by Impact Sciences for "Draft EIR for the Point Happy Ranch, September 2001. -23- 8 34 There are two potential noise impacts. associated with project development — noise generated by the project and impacting surrounding development; and noise generated by other sources and impacting the project site. These are discussed individually below. The proposed project will result in the construction of 72 homes and, one open space lot, on 37.72 acres. Residential land uses are not significant noise generators, and are not expected to significantly impact the noise environment in this area. Noise generated during the construction process, however, has the potential to impact the residential land uses to the south of the proposed project site, both along Washington Street and along Crestview Terrace. Although noise impacts associated with construction will be periodic and of short duration, it can be an annoyance and irritant to ad j acent residents. In order to reduce potential impacts associated with construction activities as they relate to these residences, mitigation measures have been included below. The proposed residential development is considered a sensitive receptor, and noise levels in the outdoor areas of the homes, including back yards, may not exceed 65 dBA CNEL, in order to meet General Plan standards. . The half -width of Washington Street at buildout is expected to be 66 feet (Augmented Major Arterial Roadway Classification in the General Plan). The project proposes a landscaped setback of 20 .feet. This will result in backyards at a distance of 86 feet from the centerline. Without mitigation, noise levels in the back yards of lots 9 through 13 will be over 77 dBA CNEL at buildout, and over 76 dBA at construction. The project proponent has included a proposed perimeter wall in the project plan. Noise levels can be attenuated from 10 to 20 dBA by the construction of a 6 foot wall. Added attenuation can also be achieved through the construction of walls on berms, because the berms absorb noise impacts. It is important to note, however, that the effectiveness of the noise barrier is directly related to its structure. A wall with any type of break, including decorative fencing, entry gate, etc., has almost no effect. It can be inferred that the noise barrier proposed will attenuate noise to 57 to 67 dBA at a height of 6 feet. In order to assure that the attenuation meets the City's noise standard, a mitigation measure has been added which also requires the addition of a 1 to 2 foot berm. Because of the entry gates adjacent to lots 11 and 12, additional mitigation measures are required to ensure that noise levels remain at City standards in their side yard areas, since the gates will represent a break in the sound wall. This has also been provided below. These mitigations measures will reduce noise levels at the street -side lots to City standards. 1. All internal combustion equipment operating on the site shall be fitted with properly operating mufflers and air intake silencers. 2. All stationary construction equipment (e.g. generators and compressors) shall be located in the southwestern quarter of the site, as far away from existing homes and the surrounding hillsides as possible. 3. Construction activities shall be limited to the hours prescribed in the La Quinta Municipal Code. 4. A six foot wall shall be constructed on all sides of the property, except along the western boundary. 813 -24- 5. A six foot wall, constructed on top of a varying berm of 1 to 2 feet in height, shall be constructed on the frontage on Washington Street. The wall shall be entirely of solid construction, with no breaks or "daylight" openings. The wall and berm shall be continued to the front yard setback line on the north boundary of lot 11 and the south boundary of lot 12. There shall be no breaks in the wall, from the front setback line to the connection with the wall on Washington Street. 6. Only single story homes shall be permitted on all lots. 7. The pad elevations on lots 9 through 14 shall be 72 feet or less, so as to limit exposure on Washington Street. XI. b), e)-f) Residential land use will not generate ground borne vibrations. The project is not located in the vicinity of either an airport of airstrip. 820 -25- 36 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XII. POPULATION AND HOUSING — Would the project: a) Induce substantial population growth X in an area, either directly (for example, by proposing new homes and businesses) or indirectly (for example, through extension of roads or other infrastructure)? (General Plan, p. 9 ff., application materials) b) Displace substantial numbers of X existing housing, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) c) Displace substantial numbers of X people, necessitating the construction of replacement housing elsewhere? (General Plan, p. 9 ff., application materials) XII. a)-c) The proposed project will result in 72 homes (and one open space lot), which are likely to generate about 173 residents. This increase in population is not significant, and is consistent with projected growth in the City. No impacts are expected to population and housing. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIII. PUBLIC SERVICES a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? (General Plan MEA, p. 57) X Police protection? (General Plan MEA, p. 57) X Schools? (General Plan MEA, p. 52 ff.) X Parks? (General Plan; Recreation and Parks X Master Plan) Other public facilities? (General Plan MEA, X p. 46 ff.) XIII. a) Buildout of the site will have a less than significant impact on public services. The proposed project will be served by the County Sheriff and Fire Department, under City contract. Buildout of the proposed project will generate property tax which will offset the costs of added police and fire services. The project will be required to pay the mandated school fees in place at the time of issuance of building permits. Impacts to parks will be limited, given the buildout population of 173 for the site. -27- 4 38 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XIV. RECREATION -- a) Would the project increase the use of X existing neighborhood and regional parks or other recreational facilities such that substantial physical deterioration of the facility would occur or be accelerated? (Application materials) b) Does the project include recreational X facilities or require the construction or expansion of recreational facilities which might have an adverse physical effect on the environment? (Application materials) XIV. a) & b) Some private open space will be provided within the project site, in the form of retention areas and public open space. The proposed residential lots will be of sufficient size to allow on -site recreational facilities. The proposed project will also be included in the City's planning for new parks once constructed. 823 -28- 33 Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XV. TRANSPORTATION/TRAFFIC -- Would the project: a) Cause an increase in traffic which is X substantial in relation to the existing traffic load and capacity of the street system (i.e., result in a substantial increase in either the number of vehicle trips, the volume to capacity ratio on roads, or congestion at intersections)? (General Plan EIR, p. III-29 ff.) b) Exceed, either individually or X cumulatively, a level of service standard established 'by the county congestion management agency for designated roads or highways? (General Plan EK p. III-29 ff.) c) Result in a change in air traffic X patterns, including either an increase in traffic levels or a change in location that results in substantial safety risks? (No air traffic involved in project) d) Substantially increase hazards due to a X design feature (e.g., sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? (Project description) e) Result in inadequate emergency X access? (Project description) f) Result in inadequate parking capacity? X (Project description) g) Conflict with adopted policies, plans, X or programs supporting alternative transportation (e.g., bus turnouts, bicycle racks)? (Project description) XV. a)-g) Traffic analyses have been completed for the project site for both the previously proposed commercial project, and the analysis contained in the General Plan EIR . In addition, a review of the traffic analysis was conducted for the currently proposed project. The first two analyses focused on the land uses currently allowed on the property, including 5 "The Pointe at Point Happy Ranch Traffic Impact Analysis," prepared by Urban Crossroads, March, 2001; General Plan Environmental Impact Report, City of La Quinta, March, 2002. 6 Letter Report prepared by Weston Pringle & Associates, signed Weston Pringle, P.E., March 18, 2003. Q -29- 4 Community Commercial, Medium and Low Density residential. The last analysis, performed for the proposed project, focused on analysis of the proposed project. The previously completed analysis, for the commercial proposal, resulted in a daily trip generation of 5,715 ADT. The currently proposed project results in daily trips totaling 795 ADT, or a reduction in overall trips of 4,920 ADT. The intersection of Highway 11 and Washington Street is expected to operate at Level of Service D at General Plan buildout. Although this level of service is acceptable, the proposed project will relieve traffic pressures at this critical intersection, and must therefore be considered a beneficial impact on the region's traffic and circulation. The access to the site on Washington Street will be restricted to right turn only. Westbound traffic on Crestview Terrace at the intersection of Crestview Terrace and Highland Palms Drive will be restricted to left turn only (southbound) since there will be a gate northbound into the project. U-turns will be available for those wishing to change direction at the intersection of Highland Palms Drive/Washington Street and Washington Street/Highway 111, which are both signalized intersections. The internal design of the site calls for entry gates at both entry points. The entry gates on Washington Street will provide a stacking distance of over 90 feet, which exceeds the City's standards for stacking distances. Parking will be provided on -lot, as required in the Municipal Code. Bus stops are provided immediately north and south of the project site, and will be available to project residents. -30- 805 41. Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact XVI. UTILITIES AND SERVICE SYSTEMS B Would the project: a) Exceed wastewater treatment X requirements of the applicable Regional Water Quality Control Board? (General Plan MEA, p. 58 ff.) b) Require or result in the construction of X new water or wastewater treatment facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) c) Require or result in the construction of X new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? (General Plan MEA, p. 58 ff.) d) Have sufficient water supplies X available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? (General Plan MEA, p. 58 ff.) e) Result in a determination by the X wastewater treatment provider which serves or may serve the project that it has adequate capacity to serve the project=s projected demand in addition to the providers existing commitments? (General Plan MEA, p. 58 ff.) f) Be served by a landfill with sufficient X permitted capacity to accommodate the project=s solid waste disposal needs? (General Plan MEA, p. 58 ff.) g) Comply with federal, state, and local X statutes and regulations related to solid waste? (General Plan MEA, p. 58 ff.) XVI. a)-g) Utilities are available at the project site. The land use intensity will be considerably decreased by implementation of the proposed project, and impacts will therefore be less than those analysed in the General Plan EIR. All utilities charge a fee for connection and 806 -31- � #2 service, which will be payed by the developer or homeowner when the project is constructed. These fees are designed to recoup costs for the provision of services by the individual providers. No significant impacts associated with utilities are expected as a result of the proposed project. 8 4'7 -32- 43 2 XVII. MANDATORY FINDINGS OF SIGNIFICANCE -- a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have the potential to achieve short-term, to the disadvantage of long-term environmental goals? b) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effect's of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? Potentially Less Than Less Than No Significant Significant w/ Significant Impact Impact Mitigation Impact 94 X X c) Does the project have environmental X effects which will cause substantial adverse effects on human beings, either directly or indirectly? XVIL a) The project site is adjacent to critical habitat for the bighorn sheep, and may provide nesting habitat for birds subject to the protections of the Migratory Bird Act. Mitigation measures have been included in this document which will reduce these potential impacts to less than significant levels. The site has potential significance from a historic perspective, and may harbor prehistoric materials. Mitigation measures have been included in this document which will reduce potential impacts to less than significant levels. XVII.b) The proposed project and associated land use amendments will improve traffic conditions at a critical intersection, and will reduce land use impacts to neighboring residents by limiting development to single family residences. The project is compatible with the General Plan and increases the City's housing stock. 828 -33- Xt XVII. c) The project will not have considerable cumulative impacts, and will not exceed those impacts identified in the General Plan EIR for this area of the City, or the City as a whole. XVII. d) The proposed project has the potential to adversely affect human beings, due to air quality and noise impacts. Since the Coachella Valley is in a non -attainment area for PM10, which can cause negative health effects, Section III), above, includes a number of mitigation measures to reduce the potential impacts on air quality to a less than significant level. Noise impacts have been mitigated through the installation of walls and the restriction of building heights in sensitive or potentially sensitive areas. Impacts have been reduced to a less than significant level. 84 -34- 45 A V p�q �A a� �w OV W • v� v� v� to v� a, 44 an Sal o, 0.0 0 0 U b v b U b o 0 0 A A A w a a O 00 A A A A A �rA a N N v� 44 a U 4:4 U401 ° ;1-4 N U. U U•$ v� m H A z �U O UU a o -idy�, , o tb., , o � "0 o � •� U y U y U R o 0 a� a� tb a a a PO ao A c� w O A� •� A A A 00 Al o p4 UAx UA UA UA aio o F A U p�q �A �WU UU F � •� i U rn a a G7 oaio F 0 0 a a w c� a� �O a� a O � •� a W U CA .CA O Cd O o 0 �3 a O n cn 831 47 F A U p�q �A a� Ox UU ° •� i o o o iU U4-4 a c� ° ° ° ° -� �jU► o •� G V • V • o v v A. A a.-., o E'+ U) U U v CA O4 U O U O co .En •� O «t O O O •� �° A A �° O° o w a ° a UA _M CA v� p4 0 �, ,..4 � R U CA. 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N . ° a as a p, a w cn a� a 9,33 49 RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A GENERAL PLAN AMENDMENT TO CHANGE LAND USE DESIGNATIONS FROM COMMUNITY COMMERCIAL (CC) AND MEDIUM DENSITY RESIDENTIAL (MDR) TO LOW DENSITY RESIDENTIAL (LDR) CASE NO.: GENERAL PLAN AMENDMENT 2003-094 APPLICANT: MADISON DEVELOPMENT, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 18th day of November, 2003, hold a duly noticed Public Hearing to consider General Plan Amendment 03-094 to change land use designations from Community Commercial and Medium Density Residential to Low Density Residential, generally located on the west side of Washington Street at 46-201 Washington Street, more particularly described as follows: APNs: 604-050-009 & 010; 643-170-001 & 002 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23d day of September, and on the 28" day of October, 2003, hold a duly noticed Public Hearing to consider General Plan Amendment 03-094 to change land use designations from Community Commercial and Medium Density Residential to Low Density Residential; and, WHEREAS, said General Plan Amendment 2003-094 has complied with the requirements. and rules to implement the California Environmental Quality Act (CEQA) of 1970, as amended (Resolution 83-63), in that Environmental Assessment 2003-479 was prepared and determined that although the project could have a significant adverse effect on the environment, mitigation measures have been imposed on the project that would reduce impacts to less than significant levels; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings of approval to recommend to the City Council approval of said General Plan Amendment: 1. Internal General Plan Consistency: The proposed General Plan Amendment is internally consistent with the goals, objectives and 834 50 City Council Resolution 2003- General Plan Amendment 03-094 Madison Development, LLC November 18, 2003 policies of the General Plan in that the Amendment will provide for continued single-family development adjacent to existing single-family development. 2. Public Welfare: Approval of the proposed General Plan Amendment will not create conditions materially' detrimental to public health, safety and general welfare in that the proposed changes will be less intensive and consistent with existing land uses in the immediate area south of the site. 3. General Plan Compatibility: The proposed project will be compatible with existing and surrounding land uses in that it is consistent with development in the immediate area and consistent with the City of La Quinta General Plan. 4. Property Suitability: The proposed project will be suitable and appropriate for the property and adjacent properties in that it will be consistent with the permitted uses in neighboring communities and in accordance with the Zoning Code and goals, objectives and policies of the City of La Quinta General Plan. Urban services are currently accessible to the site which, would allow for planned development in accordance with goals, objectives and policies of the City of La Quinta General Plan. 5. Change in Circumstances: Approval of the proposed project is warranted because the land has been determined to be suitable for residential development. The change in land use from commercial to residential development is also warranted because commercial uses currently exist adjacent to the site that can serve the surrounding and project areas. Also, there is additional commercial land available for future development near the site that would serve future commercial uses to support the additional residential development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council; and 835 CC RESO GPA 03 094 City Council Resolution 2003- General Plan Amendment 03-094 Madison Development, LLC November 18, 2003 2. That it does hereby approve General Plan Amendment 2003-094, as contained in Exhibit "A" attached hereto and made a part of, for the reasons set forth in this Resolution. PASSED, APPROVED . and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18' day of November, 2003; by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE, JENSON, City Attorney City of La Quinta, California .836 CC RESO GPA 03 094 52 .. p 101-1 C I I I I I I I I I I I I 1 1 1 1 1 1 1 1 _ aII1111111111111�11 � 'I'I'I'I'''I'I'Iil 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 I I ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A ZONE CHANGE FROM COMMUNITY COMMERCIAL (CC) AND MEDIUM DENSITY RESIDENTIAL (RM) TO LOW DENSITY RESIDENTIAL (RL) CASE NO.: ZONE CHANGE 2003-115 APPLICANT: MADISON DEVELOPMENT, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 181h day of November, 2003, hold a duly noticed Public Hearing to consider Zone 03-115 to change zoning designations from Community Commercial and Medium Density Residential to Low Density Residential, generally located on the west side of Washington Street at 46-201 Washington Street, more particularly described as follows: APNs: 604-050-009 & 010; 643-170-001 & 002 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23'd day of September, and on the 281h day of October, 2003, hold a duly noticed Public Hearing to consider Zone 03-115 to change zoning designations from Community Commercial and Medium Density Residential to Low Density Residential; and, WHEREAS, said Zone Change 2003-115 has complied with the requirements and rules to implement the California Environmental Quality Act (CEQA) of 1970, as amended (Resolution 83-63), in that Environmental Assessment 2003-479 was prepared and determined that although the project could have a significant adverse effect on the environment, mitigation measures have been imposed on the project to reduce impact to less than significant levels; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, City Council did make the following mandatory findings to approve said Zone Change: 1. Consistency with the General Plan: The proposed Zone Change is consistent with the goals, objectives and policies of the General Plan in that the Zone Change will provide for continued single-family development adjacent to existing single-family development. CC RESO ZC 03 115 54 City Council Ordinance No. 2003 Zone Change 03-115 Madison Development, LLC November 18, 2003 2. Public Welfare: Approval of the proposed Zone Change will not create conditions materially detrimental to public health, safety and general welfare in that the proposed changes are less intense and consistent with existing land uses south of the site in the immediate area. 3. Land Use Compatibility: The new zoning will be compatible with existing and surrounding zoning designations in that it will be consistent with development in the immediate area and the City of La. Quinta General Plan, as amended. 4. Property Suitability: The new zoning designation will be suitable and appropriate for the subject property in that it will be consistent with the permitted uses in the immediate area and in accordance with the Zoning Code. Urban services are currently accessible to the area which would allow for planned development in accordance with goals, objectives and policies of the City of La Quinta General Plan. 5. Change in Circumstances: Approval of the new zoning is warranted because the land has been determined to be suitable for residential development. The change in zoning from commercial to residential development is also warranted because commercial uses currently exist adjacent to the site that can serve the surrounding and project areas. Also, there is additional commercial land available for future development near the site that would serve future commercial uses to support the additional residential development. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council; and 2. That it does hereby approve Zone Change 2003-115, as contained in Exhibit "A" attached hereto and made a part of, for the reasons set forth in this Resolution. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18t' day of November, 2003, by the following vote, to wit: CC RESO ZC 03 115 g?3 55 City Council Ordinance No. 2003 Zone Change 03-115 Madison Development, LLC November 18, 2003 AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE, JENSON, City Attorney City of La Quinta, California CC RESO ZC 03 115 s110 U RESOLUTION 2003- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 31348 TO SUBDIVIDE t 37.72 ACRES INTO 73 LOTS CASE NO.: TENTATIVE TRACT MAP 31348 APPLICANT: MADISON DEVELOPMENT, LLC WHEREAS, the City Council of the City of La Quinta, California, did, on the 181h day of November, 2003, hold a duly noticed Public Hearing to consider Tentative Tract Map 31348 to subdivide f 37.72 acres into 73 lots (72 single- family residential lots and one open space lot), generally located on the west side of Washington Street at 46-201 Washington Street, more particularly described as follows: APNs: 604-050-009 & 010; 643-170-001 & 002 WHEREAS, the Planning Commission of the City of La Quinta, California, did, on the 23rd day of September, and on the 28' day of October, 2003, hold a duly noticed Public Hearing to consider consider Tentative Tract Map 31348 to subdivide ± 37.72 acres into 73 lots (72 single-family residential lots and one open space lot); and, WHEREAS, said Tentative Tract Map 31348 has complied with the requirements and rules to implement the California Environmental Quality Act (CEQA) of 1970, as amended (Resolution 83-63), in that Environmental Assessment 2003-479 was prepared and determined that although the project could have a significant adverse effect on the environment, mitigation measures have been imposed on the project that will reduce impacts to less than significant levels; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings to approve said Tentative Tract Map 31348: 1. The proposed tract map will be consistent with the City of La Quinta General Plan in that the property will be designated Low Density Residential (LDR) and Open Space (OS) which, allows single family residential uses and natural open space. 2. The design or improvement of the proposed subdivision will be consistent with the City of La Quinta General Plan in that all streets and improvements in the CC RESO TTM 31348 842 58 City Council Resolution 2003- Tentative Tract Map 31348 Madison Development, LLC November 18, 2003 proposed project will conform to City standards contained in the General Plan and Subdivision Ordinance. Access for the single-family lots will be provided from existing streets in the immediate area. The density and design for the tract will comply with the Land Use Element of the General Plan. 3. The design of the proposed subdivision and improvements are not likely to cause substantial environmental damage, or substantially injure fish or wildlife, or their habitat in that the subject site is physically suitable for the proposed land division and currently, development exists to the north, east, and south of the site which has reduced the amount of habitat suitable for any fish or wildlife. 4. The design of the subdivision and type of improvements are not likely to cause serious public health problems in that the applicant will be conditioned meet all applicable requirements of the City of La Quinta to provide a safe environment for the public. 5. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision in that there are existing streets that will provide direct access to the site.. All required public easements will provide access to the site or support necessary infrastructure improvements for the proposed project. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and correct and constitute the findings of the City Council for this Tentative Tract Map; 2. That it does hereby approve Tentative Tract Map 31348 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council, held on this 18" day of November, 2003, by the following vote, to wit: CC RESO TTM 31348 843 40C City Council Resolution 03- Tentative Tract Map 31348 Madison Development, LLC November 18, 2003 AYES: NOES: ABSENT: ABSTAIN: DONALD ADOLPH, Mayor City of La Quinta, California ATTEST: JUNE S. GREEK, CMC, City Clerk City of La Quinta, California (City Seal) APPROVED AS TO FORM: M. KATHERINE JENSON, City Attorney City of La Quinta, California CC RESO TTM 31348 944 ME CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code § § 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. 3. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain the necessary clearances and/or permits from the following agencies: • Fire Marshal • Public Works Department (Grading Permit, Improvement Permit) • Community Development Department • Riverside Co. Environmental Health Department • Desert Sands Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. 845 61. CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit-, Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water), LQMC; Riverside County Ordinance No. 457; and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs five (5) acres or more of land, or that disturbs less than five (5) acres of land, but which is a part of a construction project that encompasses more than five (5) acres of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project , site at all times through and including acceptance of all improvements 'by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (8.70.020 (Definitions), LQMC): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control . BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMP shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. CC COA TTM 31348 846 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). PROPERTY RIGHTS 6. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 7. The applicant shall offer for dedication on the Final Map all public street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 8. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Washington Street — (Major Augmented Arterial, 132' ROW) — No additional right of way is required for the ultimate developed right of way except for an additional right of way dedication at the primary entry of 4 feet (75 feet from the centerline) running laterally along the east boundary of the tentative tract from the primary entry to its northerly end, to accommodate a deceleration/right turn only lane conditioned under "STREET AND TRAFFIC IMPROVEMENTS." 9. The applicant shall retain for private use on the Final Map all private street right-of-ways in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The private street right-of-ways to be retained for private use required for this development include: 847 CC COA TTM 31348 63 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 A. PRIVATE STREETS Property line shall be placed at the back of curb. The required right of way shall accommodate the required roadway travel width plus the approved curb and gutter design. Use of smooth curves instead of angular lines at property lines is recommended. 1) Lot B and C - Private Residential Streets measured from gutter flow line to gutter flow line shall have a 36-foot travel width except at the entry drives. B. CUL DE SACS 1) The cul-de-sac shall conform to the shape shown on the tentative map with 38-foot curb radius at the bulb or larger, using a smooth curve instead of angular ' lines similar to the layout shown on the tentative map. 11. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. 12. When the City Engineer determines that access rights to the proposed street right-of-ways shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such right-of-ways, the applicant shall grant the necessary right-of-ways within 60 days of a written request by the City. 13. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. Such easement may be reduced to five feet in width with the express written approval of IID. 14. The applicant shall create perimeter landscaping setbacks along all public right-of-ways as follows: A. Washington Street (Major Arterial) - 20-foot from the R/W-P/L. CC COA TTM 31348 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 The listed setback depth shall be the average depth where a meandering wall design is approved. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 15. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. 16. Direct vehicular access to Washington Street from lots with frontage along Washington Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 17. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 18. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. FINAL MAPS 19. Prior to the City's approval of a Final Map, the applicant shall furnish accurate AutoCAD files of the Final Map that was approved by the City's map checker on a storage media acceptable to the City Engineer. Such files shall be in a standard AutoCAD format so as to be fully retrievable into a basic AutoCAD program. CC COA TTM 31348 65 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 Where a Final Map was not produced in an AutoCAD format, or produced in a file that can be converted to an AutoCAD format, the City Engineer will accept a raster -image file of such Final Map. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 20. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of Section 13.24.040 (Improvement Plans), LQMC. 21. The following improvement plans shall be prepared and submitted for review and approval by the City. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Street Plan: 1 " = 40' Horizontal, 1 " = 40' Vertical B. On -Site Rough Grading/Drainage Plan 1 " = 40' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 850 CC COA TTM 31348 66 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 22. The City maintains standard plans, detail sheets and/or construction notes for elements of construction. For a fee, established by City Resolution, the applicant may purchase such standard plans, detail sheets and/or construction notes from the City. 23. The applicant shall furnish a complete set of the AutoCAD files of all approved improvement plans on a storage media acceptable to the City Engineer. The files shall be saved in a standard AutoCAD format so they may be fully retrievable through a basic AutoCAD program. At the completion of construction, and prior to the final acceptance of the improvements by the City, the applicant shall update the AutoCAD files in order to reflect the as -built conditions. Where the improvement plans were not produced in a standard AutoCAD format, or a file format that can be converted to an AutoCAD format, the City Engineer will accept raster -image files of the plans. IMPROVEMENT SECURITY AGREEMENTS 24. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 25. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of Chapter 13.28 (Improvement Security), LQMC. 26. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. CC COA TTM 31348 8 J s7 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 27. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these means, as the City may require. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 28. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed. construction cost estimates for all proposed on -site and off -site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1 /2" x 11 " reduction of each page of the Final Map, along with a copy of an 8-1 /2" x 11 " Vicinity Map. CC COA TTM 31348 852 W CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or Cable T.V. improvements. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. - GRADING 29. The applicant shall comply with the provisions of Section 13.24.050 (Grading Improvements), LQMC. 30. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 31. To obtain an approved grading permit; the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer or architect, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with Chapter 6.16, (Fugitive Dust Control), LQMC. D. A Best Management Practices report prepared in accordance with Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls), LQMC. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils 853 CC COA TTM 31348 69 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 32. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 33. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (ie the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six (6) of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 34. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 35. Building pad elevations of perimeter lots shall not differ by more that one foot from the building pads in adjacent developments. 36. The applicant shall minimize . the differences in elevation between the adjoining properties and the lots within this development. g ' 4 CC COA TTM 31348 70 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 Building pad elevations on contiguous interior lots shall not differ by more than three feet except for lots that do not share a common street frontage, where the differential shall not exceed five feet. Where compliance within the above stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties and neighboring -owner dissatisfaction with the grade differential. 37. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus three tenths of a foot from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 38. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 39. This development shall comply with Chapter 8.11 (Flood Hazard Regulations), LQMC. If any portion of any proposed building lot in the development is or may be located within a flood hazard area as identified on the City's Flood Insurance Rate Maps, the development shall be graded to ensure that all floors and exterior fill (at the foundation) are above the level of the project (100-year) flood and building pads are compacted to 95 % Proctor Density as required in Title 44 of the Code of Federal Regulations, Section 65.5(a) (6). Prior to issuance of building permits for lots which are so located, the applicant shall furnish elevation certifications, as required by FEMA, that the above conditions have been met. CC COA TTM 31348 71. CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER Ili, 2003 DRAINAGE 40. The applicant shall comply with the provisions of Section 13.24.120 (Drainage), LQMC, Engineering Bulletin No. 97.03. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved by the City Engineer. The tributary drainage area shall extend to the centerline of adjacent public streets. The design storm shall be either the 3 hour, 6 hour or 24 hour event producing the greatest total run off. 41. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise. 42. The applicant shall discharge storm water not retained in the proposed retention basin drainage system from on -site, and off -site tributary area assigned to the development site, into the existing storm drain located in Washington Street. The applicant shall pay a prorated share of cost to design and install the storm drain. The prorated share shall be calculated on the basis on the percentage of the capacity of the existing storm drain system utilized by the development's storm water. The applicant's designer shall submit a hydrology report and calculations of the abovementioned capacity usage with the rough grading plan application. 43. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 44. No fence or wall shall be constructed around any retention basin unless approved by the Community Development Director and the City Engineer. 45. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to Section S-6 CC COA TTM 31348 72 CITY COUNCIL RESOLUTION 2003- . CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 9.100.040(B) (7), LQMC. 46. The design of the development shall not cause any increase in flood boundaries, levels or frequencies in any area outside the development. 47. The development shall be graded to permit storm flow in excess of storm drain and retention basin capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 48. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 49. When an applicant proposes discharge of storm water directly, or indirectly, into the Coachella Valley Stormwater Channel, the applicant shall indemnify the City from the costs of any sampling and testing of the development's drainage discharge which may be required under the City's NPDES Permit or other City- or area -wide pollution prevention program, and for any other obligations and/or expenses which may arise from such discharge. The indemnification shall be executed and furnished to the City prior to the issuance of any grading, construction or building permit, and shall be binding on all heirs, executors, administrators, assigns, and successors in interest in the land within this tentative parcel map excepting therefrom those portions required to be dedicated or deeded for public use. The form of the indemnification shall be acceptable to the City Attorney. If such discharge is approved for this development, the applicant shall make provisions in the final development CC&Rs for meeting these potential obligations. UTILITIES 50. The applicant shall comply with the provisions of Section 13.24.110 (Utilities), LQMC. 51. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. CC COA TTM 31348 1357 73 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 52. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 53. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 54. The applicant shall comply with the provisions of Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design -'Generally) & 13.24.100 (Access For Individual Properties And Development), LQMC for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 55. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Washington Street (Major Augmented Arterial; 132' R/W): No additional widening on the west side of the street along all frontage adjacent to the Tentative Map boundary is required except at locations where additional street width is needed to accommodate: a) A deceleration/right turn only lane at the Washington Street Primary Entry. The west curb face shall be located sixty two feet (62') west of the centerline and shall accommodate an CC COA TTM 31348 74 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 11-foot wide by 115-foot long (including taper) deceleration lane. Other required improvements in the Washington Street right of way and/or adjacent landscape setback area include: b) All appurtenant components such as, but not limited to curb, gutter, traffic control striping, legends, and signs. c) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that either touches the back of curb or approaches within five feet of the curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet, and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e:g., grading; traffic control devices and transitions in alignment, elevation or dimensions of streets and sidewalks). B. PRIVATE STREETS 1) Lot B and C - Construct full 36-foot wide travel width improvements within a 37-foot right-of-way where the residential streets are double loaded, except at the entry drive areas. C. PRIVATE CUL DE SACS 1) Shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb using a smooth curve instead of angular lines similar to the layout shown on the rough grading plan. g79 CC COA TTM 31348 75 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 D. GATED ENTRY DRIVES 1) Primary Entry (Washington Street) a) The gated main entry on Washington Street shall provide for a minimum of two -car minimum stacking capacity for inbound traffic; and shall provide for a full turn -around outlet for non -accepted vehicles. b) The applicant shall submit a detailed exhibit at a scale of 1 If = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around back out onto the main street from the gated entry. c) Two lanes of traffic shall be provided on the entry side of the gated entry, one lane shall be dedicated for residents, and one lane for visitors. 2) Secondary Entry (Highland Palms Drive) a) The gated main entry on Highland Palms Drive shall be for resident's entry only. The applicant shall submit a detailed exhibit at a scale of 1 IT = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a "U" Turn back out onto the Highland Palms Drive from the gated entry. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved construction plans, may require additional street widths as may be determined by the City Engineer. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. 9�)Q CC COA TTM 31348 76 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 or the approved equivalents of alternate materials. 56. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 57. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Washington Street): Right turn in, right turn out. Left turn in and left turn out movements are restricted. 58. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 59. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. CONSTRUCTION 60. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. 861 CC COA TTM 31348 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 LANDSCAPING PP 61. The applicant shall comply with Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans), LQMC. 6PP 2. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 63. Landscape and irrigation plans for landscaped lots and setbacks, medians,, retention basins, and parks shall be signed and stamped by a license landscape architect. 64. The applican t shall submit the landscape plans for approval by the Community Development. Department (CDD), prior to plan checking by the Public Works Department. When plan checking has been completed by CDD, the applicant shall obtain the signatures of CVWD and the Riverside County Agricultural Commissioner, prior to submittal for signature by the City Engineer. NOTE: Plans are not approved for construction until signed by the City Engineer. 65. Landscape areas shall have permanent irrigation improvements meeting the requirements of the City Engineer. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 18 inches of curbs along public streets. PUBLIC SERVICES 66. The applicant shall provide public transit improvements as required by SunLine Transit Agency and approved by the City Engineer. QUALITY ASSURANCE 6P 7. The applicant shall employ construction quality -assurance measures that meet with the approval of the City Engineer. 862 CC COA TTM 31348 78 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 68. The applicant shall employ, or retain, qualified engineers, surveyors, and such other appropriate professionals as are required to provide the expertise with which to prepare and sign accurate record drawings, and to provide adequate construction supervision. 69. The applicant shall arrange. for, and bear the cost of, all measurements, sampling and testing procedures not included in the City's inspection program, but which may be required by the City, as evidence that the construction materials and methods employed comply with the plans, specifications and other applicable regulations. 70. Upon completion of construction, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As - Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all AutoCAD or raster -image files previously submitted to the City, revised to reflect the as -built conditions. MAINTENANCE 71. The applicant shall comply with the provisions of Section 13.24.160 (Maintenance), LQMC. 72. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 73. The applicant shall comply with the provisions of Section 13.24.180 (Fees and Deposits), LQMC. These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 863 CC COA TTM 31348 9 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 74. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 75. Prior to completion of any approval process for modification of boundaries of the property or lots subject to these conditions, the applicant shall process a reapportionment of any bonded assessment(s) against the property and pay the cost of such reapportionment. COMMUNITY DEVELOPMENT DEPARTMENT 76. Prior to the issuance of the first Certificate of Occupancy for the site, the project proponent shall submit an Oral History to the Community Development Department and La Quinta Historical Society. The oral report shall be prepared in accordance with the City's and the Society's standards for such documents. 77. The , applicant shall submit a revised Phase I Cultural Resources Report regarding the regional significance of the site in terms of it's historical context, including but not limited to, it's relationship to the Bradshaw Trail, the stagecoach line, water wells, and prehistoric Indian villages and trails. The Phase I Cultural Resources Report shall be completed prior to issuance of Certificate of Occupancy and be considered independently by the Historic Preservation Commission at a future date. 78. The applicant shall prepare a technical report on the site's eligibility for the National Register of Historic Places. 79. The site shall be monitored during on and off -site trenching and rough grading by qualified archaeological monitors. Proof of retention of monitors shall be given to City prior to issuance of first earth -moving or clearing permit. A final mitigation monitoring report shall be submitted to the Historic Preservation Commission prior to the issuance of a building permit for the first production home for the project. 80. Collected archaeological resources shall be properly packaged for long term curation, in polyethylene self -seal bags, vials, or film cans as appropriate, all within acid -free, standard size, comprehensively labeled archive boxes and CC COA TTM 31348 � f 4 o O 0 CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 delivered to the City prior to issuance of first building permit for the property. Materials will be accompanied by descriptive catalogue, field notes and records, primary research data, and the original graphics. 81. The applicant shall design new gates, similar to the existing gates, and incorporate the name "Point Happy Ranch" into the gates. The applicant shall place a plaque on, or near the gates, commemorating the site and it's relationship to the region. 82. The applicant shall name most streets within the development after individuals historically associated with the property. 83. Should demolition, grubbing, earth moving or construction be planned for initiation between February 15 and September 30, a field survey shall be conducted to determine whether birds under the jurisdiction of the Migratory Bird Act are nesting on the property. Should such nests be identified, buffer areas in conformance with the Act, no less than 50 feet in all directions, shall be established where no construction activity is allowed, until such time as the biologist determines that the nesting birds have discontinued use of the nest. The required field survey shall be submitted to the Community Development Department for review and approval prior to the issuance of the first permit for demolition, grubbing, grading or building on the site 84. A three person committee shall be formed, consisting of a representative of the Homeowners' Association (HOA), a representative of the California Department of Fish and Game (CDFG), and the Community Development Director. The purpose of the committee shall be to assess the need for a fence/wall to keep Peninsular Bighorn Sheep from entering the project site. The committee shall monitor sheep activity through various means, including interviews with residents and visitors, and any available scientific data available and/or funded by the HOA. If bighorn sheep are seen on the project site, the committee shall require that the HOA, at its expense, construct an 8-foot fence along the property line between the project and the hillside. Gaps in the fence should be 11 centimeters or less. At the request of CDFG, temporary fencing may be required between the time that sheep are seen on the site and the time that permanent fencing is required. The committee shall exist for a period of 10 years, unless bighorn sheep are documented to no longer inhabit the Santa Rosa Mountains. At the end of ten (10) years, if CC COA TTM 31348 365 si CITY COUNCIL RESOLUTION 2003- CONDITIONS OF APPROVAL - RECOMMENDED TENTATIVE TRACT MAP 31348 MADISON DEVELOPMENT, LLC NOVEMBER 18, 2003 any one member of the committee deems it necessary for the committee to continue, it shall do so until such time that it is dissolved by a unanimous vote of all its members. 85. The project applicant shall either provide an easement to the City, or evidence of dedication to a non-profit organization, to be approved by the City prior to recordation of the final map, ensuring that the preservation of Lot 73 shall be open space in perpetuity." The lot shall also be a lettered lot on the Final Tract Map. 86. Blasting and pile -driving, or other excessively loud construction activity, shall be prohibited from January 1 through June 30 of each year. 87. All lighting on the project site shall be directed away from the hillsides. The project CC&Rs shall include this prohibition for individual homeowners. 88. Plants toxic to Bighorn sheep shall be prohibited on the site. The project proponent shall secure a clearance letter from a- qualified biologist, certifying the suitability of the plant palette for the project site. The project CC&Rs shall include this prohibition for individual homeowners. 89. The CC&Rs for the project shall prohibit dogs from running loose in the project site. 90. All housing units on the property shall be restricted to a single -story. 91. The CC&Rs for the project shall include a provision prohibiting access by either persons or animals to the adjacent hillsides. 92. Prior to the issuance of grading permits, th demonstrating that all pesticides, fungicides on the site, during both construction and wildlife. The plan shall be submitted to Department for review and approval. e applicant shall submit a plan herbicides and fertilizers used operations, are not harmful to the Community Development CC COA TTM 31348 ATTACHMENT N1 PROJECT SITE VICINITY MAP NOT TO SCALE AVENUE AVENUE vaot � J • .Maws •• a get. v 11-v Ir- X 4 a WE 9LzAnkle I.. U-174P, "A Xs' - - (Ili►. �� & \\ P-S AW _. ATTACHMENT#5 Planning Commission Minutes October 28, 2003 cities in the Coachella Valley.."; Page 13 Item H.3.corrected to read "joint exercise"; and Page 14, Item 1.1 corrected to read, "Commissioner Tyler stated that due to the stated position of the City Council..." There being no further corrections, it was moved and seconded by Commissioners Abels/Quill to approve the minutes as amended. Unanimously approved. 2. Department Report: None. V. PUBLIC HEARINGS: A. Continued — Environmental f9sment Amendment 2003-094 Zon n e 20C Map 31348: a request of Mad* eveloaA a Mitigated Negative Declaration Amendment and Zo a Change to designations from m Density Commercial to Low sidenti acres into 73 lots fort rop ` ° mat 2003-2ft General Plan 3-115, an tative Tract Pnt, LLC, for l ification of mental impact; General Plan ge the land use and zoning esidential and Community the subdivision of 47.72 at 201 Washington Street. ope ublic wring and asked for the staff sociat nner Martin Magana presented the )ntaine he staff report, a copy of which is on file De pment Department. Staff noted the )r .A.1.a, #55.13.1., #76, and deletion of chan to the Mitigation Monitoring Report for the I Assessment in regard to the open space (Section Chai n Kirk asked if there were any questions of staff. Co sioner Quill asked about the wall with a slight concrete "V' ch as he is concerned about the drainage to the resident. suggested the applicant answer the question. Commissioner I ll confirmed the east entrance, on Washington Street, was a right-in/right-out only. Staff stated yes. 3. Commissioner Daniels stated his concern about the erosion of commercial and higher density zoning designations. He understands the previous applications may not have been appropriate to allow commercial development for this land, but are there other areas that can be rezoned to allow for the loss of 8'71 G:\WPDOCS\PC Minutes\10-28-03WD.doc 2 Planning Commission Minutes October 28, 2003 4. commercial lands. Staff stated there were several areas to the south that were rezoned commercial. Commissioner Daniels stated that the City needs to try and replace these zoning designations in different areas as they are deleted. Second, he has a concern about the access into the site. There is a constant flow of traffic turning south onto Washington lus the traffic turning into the shopping center, and anythin r than a right in -right out would be a disaster. He does n the plan, but he knows of nothing that would work bette should be stacking for more than two cars. Staff stat ere a memo handed out to the Commission to amen condition erning this issue. Assistant City Engineer S peer clarified t cking for three cars is limited to three for visit rs only. sidents will have a separate access Chairman Kirk Assistant Cit right- in/right-a could not mov development. sked if oth%',ces kineer Stever need to". south s points were considered. stated it is restricted to a two access points. They to the Singing Palms rd if staff ever considered combining it Vons shopping center. Staff stated they &st solution. 'oner Dan _ asked if the cul-de-sac was a pedestrian e shopping center. Staff stated no, it was access to se he hill. Commissioner Daniels asked how far back ppin enter went in relation to this development. Staff d it went the length of the homes. Commissioner Daniels gout a pedestrian access to the Center. Staff stated it was ussed. Staff stated it is not a safe access as it is a loading 7. Commissioner Tyler stated that on the tract map, the product line 1 and 2 are not discussed anywhere else in the report, and the total number of buildable lots do not add up. Staff stated they will be brought back to the Commission at a later date. The lot count difference is due to the redesign of the entrance. Commissioner Tyler asked that the name of the shopping center should be Plaza La Quinta and not Vons. In the Resolution for the Environmental 872 G:\WPDOCS\PC Minutes\ 1 0-28-03WD.doc 3 Planning Commission Minutes October 28, 2003 Assessment there are a lot of numbers that are not correct. Commissioner Tyler asked if there were to be any two story homes. Staff stated the applicant has indicated they will all be one story. Commissioner Tyler asked why then on Page 35, footnote 6 does it calls out what lots will be single story. Staff stated because they are next to Washingt Street. Commissioner Tyler asked that No. 7 be corrected to what staff is wanting in regard to turning movements on estview Drive. He then asked why this is the only place striction on Crestview Terrace is mentioned and asked is is ed. Staff stated it is restricted to a left turn only. missione r stated it should be stated in the staff r, and conditio He questioned Condition 11 in regard s turn o t and stater eeded to be changed. He would li me p ition as to traffic on Highland Palms such as t tion traffic. Commissioner Tyler asked abut a buffer fo . wall. Chairman Kirk a applic would like to address the Commission. ilkers Madison Development, addressed the qu —ons y the Commission. In regard to strian a has r found it to be successful to acc throug ommercial to the residential homes. In gard to cess, th looked at several different alternatives din 'ng t irst two houses in Singing Palms but ca o res T y are trying to maintain the heritage, sere `views, an `° have the property owners enter through a e th aesthetically suitable for a residential development. cc e s been here for a number of years and they believe thi he be alternative to what has been a long standing issue. In r rd to the drainage off the mountain, it is provided off Lot 63. y have no interest in having two story homes. There will be onstruction traffic entering off Highland Palms. They have d with the Singing Palms residents to use Lot 9 as the nstruction entrance. A wall will buffer the area between Vons and their site. The elevation of the center is three feet below theirs and they want to protect their customers. The focus of the homes that back onto the center are designed to have a back yard but put the focal point will be on the front yard. In regard to stacking, they are providing for four cars. Finally, they would like to have some consideration to the street names they are proposing. 873 G:\WPDOCS\PC Minutes\10-28-03WD.doc 1 4 Planning Commission Minutes October 28, 2003 a Chairman Kirk asked if there were any questions of the applicant. Commissioner Quill asked if the palm trees would be salvaged. Mr. Wilkerson stated they had started several preventative programs three months ago. One being a rodent control program. In regard to the trees, they have earmarked 100 trees that may have some value. They have negotiated have up to 100 trees removed and they will replace them the same number of trees, at the same height, but health' ommissioner Quill asked how they would handle the drai the mountain into the back yards. Mr. Chris Bergh, S Iting, explained the process they would be usin Commissioner Tyler askd could comedown. Mr. the hillside and preparing would act accdingly. Chairman Kirke steps to retain stated they will possibility oulders that soils engine s analyzing :gard to this issue and they 'y woul taking any other historical lavor he site. Mr. Wilkerson ates to maintain the look into d be ced on the gate stating the I as something at the open space that irk a"' 'f t re was any other public comment. Mr. x, 78-31 !view Terrace, stated he is generally in project, but they have two issues; the entrance off It . reet and entrance off Highland Palms. They have if Hi and Palms is an emergency access only. They did realigning it with the signal at Simon Drive. They y have an objection to any construction traffic on Highland E Don Recktor 46-450 Cameo Palms drive, stated his concerns have already been discussed by the Commission. He thanked the developer for meeting with them regarding the project and does generally support the project. His concern is for the traffic turning out onto Washington Street. He suggested the left turn into the shopping center should be eliminated. ,j7Q 90 G:\WPDOCS\PC Minutes\ 1 0-28-03WD.doc 5 Planning Commission Minutes October 28, 2003 14. There being no other public comment, the public hearing was closed and open for Commission discussion. 15. Commissioner Tyler stated if the southbound right-hand lane on Washington Street. use to be a right turn only, now it is either straight, or right turn and then merges er you cross Highway 111; can this be changed back? Ass' City Engineer Steve Speer explained this lane would going away with the completion of the Washington P. t and the build out of Washington Street. Commissioner Daniels he believes they have re are a numa there as best Commissioner Quill stated at the corner, t also does Inthinks there be so with the devel the Ce Chairman Kirk concerns, but Fery concerned with the traffic ow how it can be resolved. He unity to combine the access o see staff continue to work to the City Council. i he does not see anywhere in the it where a traffic consultant was ble to shed some light on alternatives. irk asked if there was any discussion during the i Assessment regarding traffic and circulation. t Ci ngineer Steve Speer stated a traffic study was not due to the low volume of traffic. ssioner Quill stated he did not believe it was a traffic issue h as a design issue. 22. Commissioner Daniels agreed with alternatives being pursued, but stated he does not see how it can be resolved. He believes the developer has done all he can do. 23. Chairman Kirk stated this will be a great development, but he still has concerns with the loss of medium density residential and commercial land. He does understand the adjoining neighborhood S75 91. G:\WPDOCS\PC Minutes\ 1 0-28-03WD.doc 6 Planning Commission Minutes October 28, 2003 24. wanting this site downsized, but the constant downsizing is a concern. He also would not want to give up on the opportunity to resolve some long-standing problems with the traffic/circulation at Highway 111 and Washington Street. There being no further discussion, it was moved and seconded by nmissioners Abels/Daniels to adopt Planning Commission ,olution 2003-082, recommending ication of a Mitigated jative Declaration of environme pact for Environmental ;essment 2003-479, as amen Section 8: change the a e from 4 37.72. Section IV.a)-f) replac "The project p ses to have the rear yards open to Iside along the we boundary of the project. There be co s which co occur as a result of the project i ''' i cess for Bighorn sheep to poisonous plants in the pir 'landscaping and conflicts with domestic These im can be mitigated by requiring the applica ent the ation measures below that will reduce ntia is to ical resources to a less than significa vel. Should on, bbing, earth moving or onstruc a planned for initiation between February r 5 and tember 30, a field survey shall be ted determine whether birds under the Juris o e Migratory Bird Act are nesting on the propert ould such nests be identified, buffer areas 'n conformance with the Act, but no less than 50 feet all directions, shall be established where no c truction activity is allowed, until such time as the biologist determines that the nesting birds have discontinued use of the nest. The required field survey shall be submitted to the Community Development Department for review and approval prior to the issuance of the first permit for demolition, grubbing, grading or building on the site. 2) A three person committee shall be formed, consisting of a representative of the Homeowners' Association (HOA), a representative of the California Department of Fish and Game (CDFG), and the Community Development Director. The purpose of the committee shall be to assess the need for a fence/wall to keep Peninsular Bighorn Sheep from entering the project 92 G:\WPDOCS\PC Minutes\10-28-03WD.doc 7 Planning Commission Minutes October 28, 2003 3) 7) 8) site. The committee shall monitor sheep activity through various means, including interviews with residents and visitors, and any available scientific data available and/or funded by the HOA. If bighorn sheep are seen on the project site, the committee shall require that the HOA, at its expense, construct an 8- foot fence along the property a between the project and the hillside. Gaps in fence should be 11 centimeters or less. At th est of CDFG, temporary fencing may be requir en the time that sheep are seen on the si d t 'me that permanent fencing is requir The com shall exist for a period of 1 ars, unless rn sheep are documente no longer inhabit Santa Rosa Mountains. he en en (10) ye if any one member of the deems it necessary for the committee to co it shall do so until such time th dissolved ,e unanimous vote of all its neap: Blastin d pile -driving, or other excessively loud onstruction activity, shall be prohibited from January rough June 30 of each year. fighting on the project site shall be directed away from the hillsides. The project CC&Rs shall include this prohibition for individual homeowners. Plants toxic to bighorn sheep shall be prohibited on the site. The project proponent shall secure a clearance letter from a qualified biologist, certifying the suitability of the plant palette for the project site. The project CC&Rs shall include this prohibition for individual homeowners. The CC&Rs for the project shall prohibit dogs from running loose in the project site. The CC&Rs for the project shall include a provision prohibiting access by either persons or animals to the adjacent hillsides. 977 93 G:\WPDOCS\PC Minutes\10-28-03WD.doc 8 Planning Commission Minutes October 28, 2003 9) Prior to the issuance of grading permits, the applicant shall submit a plan demonstrating that all pesticides, fungicides, herbicides and fertilizers used on the site, during both construction and operations, are not harmful to wildlife. The plan shall be submitted to the Community Development Department for review and approval. Section XV (a-g): Traffic restriction westbound traffic on Crestview Terrace shall be limi o a left turn only onto Highland Palms Drive. Correct Lot numbers to refle oje posal. Section V(1): Add wordi "the first o ancy permit", and delete "any grubbing ding permit." ROLL CALL: AYES: Commi Chairman Kirk. None. It was moved adopt Planning approval of Gene 2 Tyler, and None. ABSENT: issioners Abels/Daniels to 03-083, recommending 03-094, as recommended. )ners Abels, Daniels, Quill, Tyler, and ES: None. ABSTAIN: None. ABSENT: fed andqWonded by Commissioners Abels/Tyler to CgCommission Resolution 2003-084, recommending ne Change 2003-1 15, as recommended: YES: Commissioners Abels, Daniels, Quill, Tyler, and hairman Kirk. NOES: None. ABSTAIN: None. ABSENT: was moved and seconded by Commissioners Abels/Tyler to adopt Planning Commission Resolution 2003-085, recommending approval of Tentative Tract Map 31348, as amended: a. No two story houses shall be allowed b. No construction access shall be taken off of Highland Palms. c. The visitor/vendor access shall have stacking for four cars. d. Restriction of turning movements onto Crestview Terrace. S; s e. Condition #55.A.1.a.: change 150 feet to 115 feet for the G:\WPDOCS\PC Minutes\10-28-03WD.doc 9 Planning Commission Minutes October 28, 2003 deceleration lane. f. Condition #55.B.1.: change 39 foot to 37 foot for the right of a way. Condition #76: Replace with "Prior to issuance of the first Certificate of Occupancy for the site, the project proponent shall submit an Oral History to the Community development Department and the La Quinta Histo al Society. The oral history shall be prepared in accorda ith the City's and the Society's standards for such doc ts." Condition #82: Add flexibilit street names to allow other names than proper na all lowed as long as it is consistent with the Gene Ian and ke a cultural heritage of the site. Condition #84: Rev' read: "Should de m n, grubbing, earth moving or con tion b ned for init n between February 15 and Sep' a field survey shall be conducted to determine w r birds under the jurisdiction of the Migra ' d Act are 'ng on the property. Should such nests i d, buffer s in conformance with the Act, but na ss 0 feet all directions, shall be established a no ion activity is allowed, until e as t ist ines that the nesting birds ave ontinu of the nest. The required field survey shall b bmitte6 he Community Development Department or re appr prior to the issuance of the first permit olitio bb g, grading or building on the site. tion #85 hree person committee shall be formed, con g of a representative of the Homeowners' Association 0A), presentative of the California Department of Fish Gam DFG), and the Community Development Director. purpose of the committee shall be to assess the need for a f e/wall to keep Peninsular Bighorn Sheep from entering the ect site. The committee shall monitor sheep activity rough various means, including interviews with residents and visitors, and any available scientific data available and/or funded by the HOA. If bighorn sheep are seen on the project site, the committee shall require that the HOA, at its expense, construct an 8-foot fence along the property line between the project and the hillside. Gaps in the fence should be 11 centimeters or less. At the request of CDFG, temporary fencing may be required between the time that sheep are seen on the site and the time that permanent fencing is required. The committee shall exist for a period of 10 years, unless Bighorn 979 95 G:\WPDOCS\PC Minutes\10-28-03WD.doc 10 Planning Commission Minutes October 28, 2003 sheep are documented to no longer inhabit the Santa Rosa Mountains. At the end of ten (10) years, if any one member of the committee deems it necessary for the committee to continue, it shall do so until such time that it is dissolved by a unanimous vote of all its members. k. Condition #86: The project applicant shall either provide an easement to the City, or evidence of d ication to a non-profit organization, to be approved by the. rior to recordation of the final map, ensuring that the vation of lot 73 as open space in perpetuity." The lot be a lettered lot on the Final Tract Map. I. Condition #87: Blasting pile-drivin other excessively loud construction acti J hall be prohib rom January 1 through June 30 of year. m. Condition #88: All li g on t oject site s e directed away from the hillside a ct CC&Rs shall include this bition for individual wners. lition Plants t to bighorn sheep shall be bited The pr proponent shall secure a ance le fr atialifi iologist, certifying the bility of t lant °"' r the project site. The project shall in prohi n for individual homeowners. #90: C&Rs for the project shall prohibit dogs r ing loos the project site. I' T C&Rs for the project shall include a n pro g cess by either persons or animals to the #92: Prior to the issuance of grading permits, the c all submit a plan demonstrating that all pesticides, icide erbicides and fertilizers used on the site, during construction and operations, are not harmful to wildlife. plan shall be submitted to the Community Development irtment for review and approval. YES: Commissioners Abels, Daniels, Chairman Kirk. NOES: None. ABSTAIN: None. Quill, Tyler, and None. ABSENT: B. Saecific Plan 2003-063, Tentative Tract Maps 31310 and 31311 and Site Development Permits 2003-766 and 767; a request of Santa Rosa Development and the City for consideration of two residential projects; a 149 unit senior residential project and a 36 unit single family market rate project on 31.51 acres. G:\WPDOCS\PC Minutes\ 1 0-28-03WD.doc 11 l!��trrvn7m� fit• ��i%�+SSG... � G5 0000 Y OF9 COUNCIL/RDA MEETING DATE: November 18, 2003 ITEM TITLE: Consideration of a Wall Height for the Area Between the Southern California Presbyterian Homes Senior Project, Hadley Villas, and the Lake La Quinta Residential Development RECOMMENDATION: As deemed appropriate by City Council. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Site Background AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Resolution No. 2002-47 (Attachment 1) approved Site Development Permit 2002-732 for the construction of an 81-unit senior apartment complex ("Project") with a multi- purpose room at the southwest corner of Avenue 47 and Adams Street (Attachment 2). A total of nine buildings were approved, with heights varying from 18 feet to 24 feet. Condition No. 81 of the Resolution requires a six foot high stucco wall along the southern perimeter of the site. The site has been graded and applicant is preparing to construct the improvements. IR 13.1 Request The Lake La Quinta Homeowners' Association and a resident (Attachments 2 and 3) are requesting the City and/or the applicant (Southern California Presbyterian Homes) incur the cost to increase the height of the block wall by an additional two feet, or construct a three foot berm with a six foot high block wall along the southern perimeter of the Project (between the two developments). The Lake La Quinta Homeowners' Association and resident are concerned with the visibility of the Project. Site Layout As illustrated on the attached site plan (Attachment 4), the Project is located north of the Lake La Quinta residential development. The closest senior apartment building to the southern property line is approximately 95 feet. A 20-foot landscape setback, retention basins, carports and driveway are located between the Project's southern property line and the apartments, at a typical distance of over 100 feet. An additional 60 feet is located between the Lake La Quinta homes' front setback and the Project's southern property line. The Project's original grade was approximately 59 feet to 67 feet above sea level, with the grade sloping upward from the southwest to the northeast. Dulce Del Mar (top of curb) is approximately 58.82 feet above sea level, for an average grade difference between the two properties of approximately one to two feet. On the Precise Grading Plans, the top of the wall will be 65 feet above sea level. The finish floor for the apartments will range from 62.70 feet to 66.70 feet (from southwest to northwest) above sea level. The driveway and carports are 61.30 feet to 62.15 feet above sea level (top of curb) . bi As noted above, the original grading and the approved precise grading plans have �o generally a 1.7 foot increase in the finish floor elevation. This increase in finish floor elevation was the result of the re-evaluation of the entire site grading, the requirement of providing a 2% slope away from the finish floor of the buildings, and retaining the P 9 P Y storm water on site. This modification is permitted pursuant to the approved Conditions of Approval. Building permits have been issued for all the buildings on the site. As of the writing of this report, the walls are yet to receive permits. Issues The following are issues the Council may wish to consider for this matter: 1. Visibility. The wall will not shield the view of the Project from the Lake La Quinta homes. The apartment's finish floors are 3.88 feet to 7.88 feet higher than Dulce Del Mar. 882 2. Engineering. The Project, including the walls, has been engineered. The wall and retention basins along the southern perimeter may have to be re -engineered to accommodate any wall change. Any change to the projects topography may affect these retention basins. 3. Cost. According to the developer (Attachment 5), Southern California Presbyterian Homes, an additional $45,000 dollars would be required to add an additional two feet to the wall. The applicant indicates they do not have the funds. 4. Maintenance. Should a berm/landscape area be required, the wall will move north, away from the southern property line to accommodate the berm/landcape. The landscape area would be difficult to maintain unless access is provided to this landscape area, or maintained by the Lake La Quinta Homeowners' Association. 5. Code. The Municipal Code currently limits wall heights to six feet. Walls higher p„ than six feet are allowed only to mitigate sound impacts. 6. The developer has established vested rights, (i.e., Issued building permits) for the Project. Any change to the Project would require the developer's consent. Without their consent, the City could not, at this time, make changes to the Project. FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 1. Deny the request of the Lake La Quinta Homeowners' Association; 2. Approve the request of the Lake La Quinta Homeowners' Association and determine who should pay for the cost of the wall and/or berm; or 3. Provide staff with direction. Respectfully submitted, Jerry Herman Community Development Director R93 S:\CityMgr\STAFF REPORTS ONLY\11-18-03\BS 7-SCPHwall.doc