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2003 12 16 RDARedevelopment Agency Agendas are Available on the City's Web Page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, December 16, 2003 - 2:00 P.M. Beginning Resolution No. RA 2003-24 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE:. Time permitting, the Redevelopment Agency Board may conduct Closed Session discussions during the dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH THE AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED AT THE NORTHWEST CORNER OF AVENUE 48 AND DUNE PALMS ROAD (APN: 649-030-034). PROPERTY OWNER/NEGOTIATOR: SHIRLEY HAMMER. Redevelopment Agency Agenda 1 December 16, 2003 RECONVENE AT 3:00 P.M. PUBLIC COMMENT At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the Agency beginning consideration of that item. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF NOVEMBER 18, 2003 2. APPROVAL OF MINUTES OF DECEMBER 2, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED DECEMBER 16, 2003. 2. TRANSMITTAL OF TREASURER'S REPORT DATED OCTOBER 31, 2003. 3. TRANSMITTAL OF REVENUE & EXPENDITURES REPORT DATED OCTOBER 31, 2003. 4. AUTHORIZATION FOR THE ACTING EXECUTIVE DIRECTOR TO AWARD A CONTRACT TO YOUNG'S LAND CLEARING FOR DEMOLITION OF THREE BUILDINGS AT THE SILVERROCK RANCH PROPERTY. 5. APPROVAL OF LA QUINTA REDEVELOPMENT AGENCY FINANCIAL REPORTS IN ACCORDANCE WITH SECTION 33080 OF THE HEALTH AND SAFETY CODE. 6. APPROVAL OF ANNUAL CONTINUING DISCLOSURE FOR THE LA QUINTA REDEVELOPMENT AGENCY 1995, 1998, 2001, 2002, AND 2003 TAX ALLOCATION BONDS FOR FISCAL YEAR ENDING JUNE 30, 2003. Redevelopment Agency Agenda 2 December 16, 2003 2 BUSINESS SESSION 1. CONSIDERATION OF APPROPRIATION OF FUNDS FOR THE REFURBISHMENT OPTION SELECTED BY THE CITY COUNCIL FOR THE VILLAGE PARKING LOT AND ADOPTION OF A RESOLUTION MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a). A. RESOLUTION ACTION 2. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH GMA INTERNATIONAL FOR MASTER PLAN COORDINATION SERVICES FOR SILVERROCK RANCH AND APPROPRIATION OF THE NECESSARY FUNDS. A. MINUTE ORDER ACTION 3. CONSIDERATION OF A CONTRACT AMENDMENT WITH BERRYMAN & HENIGAR, INC. FOR DEVELOPMENT COORDINATOR SERVICES FOR SILVERROCK RANCH. A. MINUTE ORDER ACTION 4. CONSIDERATION OF A REQUEST FOR PROPOSALS (RFP) FOR LANDSCAPE ARCHITECTURAL SERVICES FOR SILVERROCK RANCH AND APPOINTMENT OF A CONSULTANT SELECTION COMMITTEE. A. MINUTE ORDER ACTION 5. CONSIDERATION OF ADOPTION OF A RESOLUTION SETTING THE TIME AND PLACE FOR A JOINT PUBLIC HEARING ON THE LA QUINTA REDEVELOPMENT PROJECT NO. 2 REDEVELOPMENT PLAN AMENDMENT. A. RESOLUTION ACTION STUDY SESSION — NONE CHAIR AND BOARD MEMBERS' ITEMS — NONE PUBLIC HEARINGS — NONE 3 Redevelopment Agency Agenda 3 December 16, 2003 ADJOURNMENT Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on January 6, 2004, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Phyllis Manley, Assistant Secretary of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of Tuesday, December 16, 2003, was posted on the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78- 630 Highway 1 1 1, on Friday, December 12, 2003. DATED: DECEMBER 12, 2003 i PHYLLIS MANLEY, Assistant Secretary City of La Quinta, California E Redevelopment Agency Agenda 4 December 16, 2003 AGENDA CATEGORY: BUSINESS SESSION COUNCIL/RDA MEETING DATE: DECEMBER 16, 2003 CONSENT CALENDAR ITEM TITLE: Demand Register Dated December 16, 2003 RECOMMENDATION: It is recommended the Redevelopment Agency Board: STUDY SESSION PUBLIC HEARING Receive and File the Demand Register Dated December 16, 2003 of which $1,233,836.74 represents Redevelopment Agency Expenditures. PLEASE SEE CONSENT CALENDAR ITEM NUMBER 1 ON CITY COUNCIL AGENDA J COUNCIL/RDA MEETING DATE: December 16, 2003 ITEM TITLE: Transmittal of Treasurer's Report as of October 31, 2003 RECOMMENDATION: It is recommended the Redevelopment Agency Board: Receive and file. AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR. STUDY SESSION: PUBLIC HEARING: PLEASE SEE RELATED BUSINESS SESSION ITEM ON CITY COUNCIL AGENDA s COUNCIL/RDA MEETING DATE: ITEM TITLE: Transmittal of Revenue and Expenditure Report for October 31, 2003 RECOMMENDATION: Receive and File. December 16, 2003 BACKGROUND AND OVERVIEW: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Transmittal of the October 31, 2003 Statement of Revenue and Expenditures for the La Quinta Redevelopment Agency. Respectfully submitted: ohn M. Falcbner/ Finance Director Ap roved for s bmission by: Mark Weiss, Acting Executive Director Attachments 1: Revenue and Expenditures Report, October 31, 2003 ATTACHMENT 1 LA QUINTA REDEVELOPMENT AGENCY REMAINING REVENUE SUMMARY BUDGET RECEIVED BUDGET PROJECT AREA NOA: DEBT SERVICE FUND: Tax Increment 20,744,336.00 0.05 20,744,335.95 Allocated Interest 66,000.00 33,346.76 32,653.24 Non Allocated Interest 0.00 227.85 (227.85) Interst - County Loan 0.00 0.00 0.00 Interest Advance Proceeds 967,182.00 0.00 967,182.00 Transfers In 1,731,455.00 1,157,685.83 573,769.17 TOTAL DEBT SERVICE 23,508,973.00 1,191,260.49 22,317,712.51 CAPITAL IMPROVEMENT FUND - NON-TAXABLE Pooled Cash Allocated Interest 0.00 24,850.77 (24,850.77) Non Allocated Interest 437,100.00 76,451.07 360,648.93 Litigation Settlement Revenue 0.00 0.00 0.00 Loan Proceeds 0•00 0•00 0•00 Rental Income 4,530.00 4,529.60 0.40 Transfers In 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 441,630.00 105,831.44 335,798.56 CAPITAL IMPROVEMENT FUND - TAXABLE Pooled Cash Allocated Interest 0.00 (26.55) 26.55 Non Allocated Interest 0.00 1,264.40 (1,264.40) Litigation Settlement Revenue 0.00 0.00 0.00 Bond proceeds 26,400,000.00 26,400,000.00 0.00 Rental Income 0.00 0.00 0.00 Transfers In 0.00 0.00 0.00 TOTAL CAPITAL IMPROVEMENT 26,400,000.00 26,401,237.85 (1,237.85) LOWIMODERATE TAX FUND: Tax Increment 5,186,084.00 0.04 5,186,083.96 Allocated Interest 4,400.00 3,398.40 1,001.60 Non Allocated Interest 0.00 0.00 0.00 Miscellaneous revenue 0.00 0.00 0.00 Non Allocated Interest 0.00 0.00 0.00 LQRP-Rent Revenue 341,000.00 95,645.00 245,355.00 Home Sales Proceeds 150,000.00 215,730.86 (65,730.86) Sale of Land 0.00 0.00 0.00 Sewer Subsidy Reimbursements 0.00 51,632.06' (51,632.06) Rehabilitation Loan Repayments 0.00 1,676.75 (1,676.75) 2nd Trust Deed Repayment 0.00 17,499.59 (17,499.59) Transfer In 0.00 0.00 0.00 TOTAL LOWIMOD TAX 5,681,484.00 385,582.70 5,295,901.30 LOWIMODERATE BOND FUND: Allocated Interest 0.00 0.00 0.00 Home Sale Proceeds 0.00 0.00 0.00 Non Allocated Interest 0.00 0.00 0.00 Transfer In 0.00 0.00 0.00 TOTAL LOWIMOD BOND 0.00 0.00 0.00 2 LA QUINTA REDEVELOPMENT AGENCY 07/01/2003-10131103 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PROJECT AREA NO, 1: DEBT SERVICE FUND: SERVICES 394,585.00 3,180.00 0.00 -391,405.00 BOND PRINCIPAL 2,208,831.00 2,208,831.00 0.00 0.00 BOND INTEREST 8,060,234.27 3,607,794.47 0.00 4,452,439.80 INTEREST CITY ADVANCE 967,182.00 322,394.00 0.00 644,788.00 PASS THROUGH PAYMENTS 9,959,701.00 352,414.00 0.00 9,607,287.00 ERAF SHIFT 4,000,000.00 0.00 0.00 4,000,000.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL 4,900.00 2,751.92 0.00 2,148.08 SERVICES 99,619.00 45,337.79 0.00 54,281.21 LAND ACQUISITION 307,300.00 293,000.00 0.00 14,300.00 ASSESSMENT DISTRICT 0.00 0.00 0.00 0.00 ADVERTISING -ECONOMIC DEV 16,700.00 0.00 0.00 16,700.00 ECONOMIC DEVELOPMENT 187,000.00 33,865.26 0.00 153,134.74 BOND ISSUANCE COSTS 0.00 0.00 0.00 0.00 CAPITAL - BUILDING 0.00 0.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 1,225,208.00 408,402.00 0.00 816,806.00 TRANSFERS OUT 27,158,772.18 Q4,547,598.46) 0.00 41,706,370.64 TOTAL CAPITAL IMPROVEMENT ,_ 42,763,740.67 CAPITAL IMPROVEMENT FUNDITAXABLE BOND BOND ISSUANCE COSTS 955,821.99 948,390.88 0.00 7,431.11 TRANSFERS OUT 25,444,178.01 15,228,773.81 0.00 10,215,404.20 TOTAL CAPITAL IMPROVEMENT LOWIMODERATE TAX FUND: LOWIMODERATE BOND FUND PERSONNEL 4,900.00 2,751.92 0.00 2,148.08 SERVICES 250,497.00 53,944.73 0.00 196,552.27 BUILDING HORIZONS 210,000.00 0.00 0.00 210,000.00 LQ RENTAL PROGRAM 150,000.00 69,728.94 0.00 80,271.06 LQ HOUSING PROGRAM 1,509,196.00 832,956.00 0.00 676,240.00 LOWMOD VILLAGE APARTMENTS 2,350,000.00 0.00 0.00 2,350,000.00 LQRP - REHABILITATION 500,000.00 0.00 0.00 500,000.00 APT REHABILITATION 350,000.00 0.00 0.00 350,000.00 FORECLOSURE ACQUISITION 0.00 0.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 82,595.00 27,531.68 0.00 55,063.32 TRANSFERS OUT 2,398,079.46 1,157,685.83 0.00 1,240,393.63 TOTAL LOWIMOD TAX PERSONNEL SERVICES REIMBURSEMENT TO GEN FUND HOUSING PROJECTS TRANSFERS OUT TOTAL LOW/MOD BOND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 LA QUINTA REDEVELOPMENT AGENCY REVENUE SUMMARY PROJECT AREA NO.2: DEBT SERVICE FUND: Tax Increment Allocated Interest Non Allocated Interest Interest Advance Proceeds Transfer In TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: Allocated Interest Non Allocated Interest Developer Agreement Transfers In TOTAL CAPITAL IMPROVEMENT LOW/MODERATE TAX FUND: Tax Increment Allocated Interest Non Allocated Interest Developer funding ERAF Shift - Interest Sale of Land Transfer in TOTAL LOWIMOD TAX LOWIMODERATE BOND FUND: Allocated Interest Non Allocated Interest Bond proceeds (net) Transfer In TOTAL LOWIMOD BOND REMAINING BUDGET RECEIVED BUDGET 9,723,411.00 0.00 9,723,411.00 0.00 10,832.39 (10,832.39) 0.00 17.92 (17.92) 863,674.00 0.00 863,674.00 3,442,855.00 211,959.68 3,230,895.32 14,029,940.00 222,809.99 13,807,130.01 0.00 6,902.99 (6,902.99) 0.00 4,548.00 (4,548.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,450.99 (11,450.99) 2,430,853.00 0.00 2,430,853.00 7,400.00 21,372.73 (13,972.73) 20,000.00 0.00 20,000.00 7,054,074.00 0.00 7,054,074.00 0.00 0.00 0.00 0.00 108,570.08 (108,570.08) 0.00 0.00 0.00 9,512,327.00 129,942.81 9,382,384.19 0.00 0.00 0.00 400,000.00 0.00 400,000.00 39,150,000.00 0.00 39,150,000.00 0.00 0.00 0.00 39,550,000.00 0.00 39,550,000.00 i q LA QUINTA REDEVELOPMENT AGENCY 07/01/2003-10131/03 REMAINING EXPENDITURE SUMMARY BUDGET EXPENDITURES ENCUMBERED BUDGET PROJECT AREA NO, 2: DEBT SERVICE FUND: SERVICES 229,013.00 3,050.00 0.00 225,963.00 BOND PRINCIPAL 176,169.00 176,169.00 0.00 0.00 BOND INTEREST 578,895.00 290,253.18 0.00 288,641.82 INTEREST CITY ADVANCE 957,800.00 319,266.64 0.00 638,533.36 INTEREST - ERAF L/MOD LOAN 0.00 0.00 0.00 0.00 PASS THROUGH PAYMENTS 8,227,557.00 0.00 0.00 8,227,557.00 TRANSFERS OUT 0.00 0.00 0.00 TOTAL DEBT SERVICE CAPITAL IMPROVEMENT FUND: PERSONNEL 2,900.00 1,665.19 0.00 1,234.81 SERVICES 78,544.00 32,261.80 0.00 46,282.20 ADVERTISING -ECONOMIC DEV 0.00 0.00 0.00 ECONOMIC DEVELOPMENT ACTIVITY 0.00 0.00 0.00 REIMBURSEMENT TO GEN FUND 34,509.00 11,502.32 0.00 23,006.68 TRANSFERS OUT (36,670.14) 22,000.00) 0.00 (14,670.14 TOTAL CAPITAL IMPROVEMENT . ,2282.86- . LOWIMODERATE TAX FUND: PERSONNEL 2,900.00 1,665.19 0.00 1,234.81 SERVICES 127,171.00 39,052.97 0.00 88,118.03 2nd Trust deeds 150,000.00 0.00 0.00 150,000.00 2nd trust deeds from CenterpoiMe 2,520,000.00 0.00 0.00 2,520,000.00 48th and Adams - from Centerpointe 1,423,203.00 0.00 0.00 1,423,203.00 Low Mod Housing Pro*V47th/Adams Proj 489,592.00 0.00 0.00 489,592.00 48th/Adams Planning 480,000.00 80,000.00 0.00 400,000.00 FORECLOSURE ACQUISITION 150,000.00 0.00 0.00 150,000.00 REIMBURSEMENT TO GEN FUND 71,988.00 23,996.00 0.00 47,992.00 TRANSFERS OUT 5,480,688.99 211,959.68 0.00 5,268,729.31 TOTAL LOWIMOD TAX LOW/MODERATE BOND FUND 2nd TRUST DEEDS 7,000,000.00 0.00 0.00 7,000,000.00 LAND 31,000,000.00 0.00 0.00 31,000,000.00 BOND ISSUANCE COSTS 1,500,000.00 0.00 0.00 1,500,000.00 TRANSFERS OUT 0.00 0.00 0.00 0.00 TOTAL LOWIMOD BOND V COUNCHJRDA MEETING DATE: December 16, 2003 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Authorization for the Acting Executive Director to Award a Contract to Young's Land CONSENT CALENDAR: Clearing for Demolition of Three Buildings at the STUDY SESSION: SilverRock Ranch Property PUBLIC HEARING: RECOMMENDATION: Authorize the Acting Executive Director to award a contract in the amount of $20,885 to Young's Land Clearing for demolition of three buildings at the SilverRock Ranch property. RSCAL IM PLICATIONS: Funding in the amount of $20,885 is available in RDA Account # 401-723-605-000 for the demolition. CHARTER CITY IM PUCATIONS: None. BACKGROUND AND OVERVIEW: Currently there are three buildings at the SilverRock Ranch property that must be demolished in order to proceed with the mass grading for the first phase of the project. Two are vacant and one is being occupied until 12/31 /03 by MDS Engineering. Two of the buildings contain asbestos which will be removed under a separate contract. Section 3.30.030 of the La Quinta Charter and Municipal Code (Attachment 1) requires that three competitive bids be obtained, whenever feasible, for projects such as this. Staff obtained the following four bids from demolition contractors: Young's Land Clearing $20,885 Santa Rosa Demolition $291300 Emery Land Clearing $311841 1 r' Demo Unlimited $33,500 By resolution, the Acting Executive Director may award and execute contracts in excess of $10,000 but must have the approval of the Redevelopment Agency Board. The contract will be reviewed by the City Attorney prior to its execution. FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1. Authorize the Acting Executive Director to award a contract in the amount of $20,885 to Young's Land Clearing for demolition of three buildings at the SilverRock Ranch property; or 2. Do not authorize the Acting Executive Director to award a contract in the amount of $20,885 to Young's Land Clearing for demolition of three buildings at the SilverRock Ranch property; or 3. Provide staff with alternative direction. Respectfully submitted, Tom Hartung Director of Building and Safety Attachments: Section 3.30.030 LQMC Approved for submission by: Mark Weiss, Acting Executive Director 2 13 ATTACHMENT 1 Chapter 3.30 PUBLIC WORKS CONTRACT Sections: 31 .010 Solicitation and selection criteria. 3.30.020 Solicitation and selection for major public works projects. 3.30.030 Solicitation and selection for minor public works projects. 3.30.040 Contract incentives. 3.30.050 No prevailing wage requirement. 3.30.060 Applicability of other state contract code requirements. 3.30.070 Exceptions to the procedures prescribed in this chapter. 3.30.010 Solicitation and selection criteria. A. Contracts for public works projects, as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsible bidder. B. The city council may, by resolution, prescribe specific procedures and rules governing the solicitation of bids and award of contracts for public works projects. (Ord. 315 § 4 (part), 1998) • jMck 3.30.020 Solicitation and selection for major public works projects. A. Bids shall be solicited by invitation published in a generally recognized source of local public works contract information. B. Bids shall be publicly opened and announced at a time and place stated in the published invitation for bids. C. Contracts shall be awarded by the city council. (Ord. 315 § 4 (part), 1998) 3.30.030 Solicitation and selection for minor public works projects. A. Bids shall be solicited by written or verbal invitation or as wed in Section 3.30.020A, or a combination thereof, and shall obtain, whenever feasible, at least three competitive bids. B. The city council may by resolution authorize the award and execution of contracts by the city manager and department directors. C. The department administering the contract shall keep written records of proposals and contracts for a period of one year following the award of contract. (Ord. 315 § 4 (part), 1998) -�- 3.30.040 Contract incentives. Contracts for public works projects may include monetary or other incentives for superior performance or early completion of the work. (Ord. 315 § 4 (part), 1998) 3.30.050 No prevailing wage requirement. The city shall impose no prevailing wage requirement. (Ord. 315 § 4 (part), 1998) 3.30.060 Applicability of other state contract code requirements. With the exception of local procedures and rules set forth in this chapter and resolutions adopted pursuant thereto, public works projects shall conform with state requirements for public works projects. (Ord. 315 § 4 (part), 1998) 3.30.070 Exceptions to the procedures prescribed in this chapter. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize the availability of the funding or participation. B. Solicitation of bids for designbbuild projects maybe by direct invitations to qualified contractors. Selection of firms for such projects may consider the quality of the services offered. In all other respects the solicitation, selection and award of contracts for design/build projects shall conform with the provisions of this chapter. 82-1 (La Quints 184 3 T4zy000, 4.�Qulafa COUNCIL/RDA MEETING DATE: December 16, 2 0 0 3 ITEM TITLE: Approval of La Quinta Redevelopment Agency Financial Reports in Accordance with Section 33080 of the Health and Safety Code AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the La Quinta Redevelopment Agency Financial Reports in Accordance with Section 33080 of the Health and Safety Code. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: Section 33080 requires certain reports to be prepared and submitted to the governing body by December 31 st of each year, which are as follows: Audited Financial Report — Previously submitted Redevelopment Agency State Controller's Report (Attachment 1) Statement of Indebtedness (Attachment 2) Housing and Community Development Report (Attachment 3) FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: 15 1. Approve the La Quinta Redevelopment Agency Financial Reports in Accordance with Section 33080 of the Health and Safety Code; or 2. Do not approve the La Quinta Redevelopment Agency Financial Reports in Accordance with Section 33080 of the Health and Safety Code; or 3. Provide staff with alternative direction. Respectfully submitted, r John M. Falconer, Finance Director Approved for submission by: Mark Weiss, Acting Executive Director Attachments: 1 Redevelopment Agency State Controller's Report 2. Statement of Indebtedness 3. Housing and Community Development Report E ATTACHMENT 1 REDEVELOPMENT AGENCIES FINANCIAL TRANSACTIONS REPORT COVER PAGE La Quinta Redevelopment Agency Fiscal Year: 2003 Sub ' ed b : i nature 0 P tj FA - Name (Please Print) ID Number: 13983343400 ) , tjAf 'LE D J 4ec,- o /Z, Title tZ to 1zao,3 Date Per Health and Safety Code section 33080, this report is due within six months after the end of the fiscal year. The report is to include two (2) copies of the agency's component unit audited financial statements, and the report on the Status and Use of the Low and Moderate Income Housing Fund (HCD report). To meet the filing requirements, all portions must be received by the California State Controller's Office. To file electronically: 1. Complete all forms as necessary. 2. Transmit the completed output file using a File Transfer Protocol (FTP) program or via diskette. 3. Sign this cover page and mail to either address below with 2 audits and the HCD report. Report will not be considered filed until receipt of this signed cover page. Mailing Address: State Controller's Office Division of Accounting and Reporting Local Government Reporting Section P. O. Box 942850 Sacramento, CA 94250 To file a paper report: 1. Complete all forms as necessary. 2. Sign this cover page, and mail complete report to either address below with 2 audits and the HCD report. Express Mailing Address: State Controller's Office . 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M 44 i�r L V V Vbil 40 N A w o a ael 0000 o to a A a vMi r+ `o c �o c e� N• a M ~ eNN+1 O h N 40 ai 3 a a N H N H N p H H H H ~ H N! km N !/) ."i +� A ~O :�• '.. o H o A 40 ode y'p.► ,L' p, O s a 4)0 40 Ea a43 FA i° 40 °r,+) =A °84 aeo �tja.aaaaaaaa,ao,aa►.aa.a .9 an Al eo .s to .5 t* .5 t* .5 0o A to A � � C H ::.::.a o � 0 0 V „ .S 0z to .53 to .s a a lu %J 04 a ..� a 04, A. .a a .a Ey H L7 0 0 N b N a d a 45 'M � as zz O a � .-. 00 00 � �° 00 N h 'i � N I h O, a�� V1 et 00 %C eel y 8 �V C lhd H H H H H H H H (OA a o O a Cli h�1 H H cli F O 44% 4ft 44% iOR 44%CDH 44% fOA � A d d 1-0 � o M 00 V� "'00 00 N H H rdi v H H V% H d d Q M An ONO C4 N tpp-en O00 sA C4 H 605 0 .. a 93 w � o► � ° $ .sR y�+ o 4 a d U d �v N Q N iA N U N Q N W N W N C7 C G � PC vUa a►.aaaa►.aaaaaa►.aaaa...a too 5 00 .� oo .S y yo a :a Or Aq d 0.3. a aaaaaa°p.'.�a u 0 a� F F 46 .s u Qa 0 0 zz E-4 to t� 00 Ot $ n N M ea-� Fit d q . H H H H H iR 'C C 44 H H H H H H H O y i0A O e � $ M c C 00 H M M $ N r� z 00 �t �t N O A H H ..r H N H .-. H H 40) F O N A O W y � i01! i0A H H en A CI H H V Q D � . d N H NO 6009 N 4^ (A 0% 60 H H d .r V1 en O o� M O �= 64 H H H N cs a 0 A co O U N N is L A 'V�' � N '�' N r-� N ti M Q cn M U O d G9 a a a . to .5 to 1 0o •5 eo •5 m •9 to .5 0o •q ao . v U a a 06 04 04 a s ..� a a a ►.a a, ..� Ir � 3 y a a a :a a :a A. j a. 3 11oo►a I a s F owl 61 47 Footnotes to Reconciliation Statement Name of Agency IA Quinta Redevelopment Agency Name of Project Area La Quinta Redevelopment Agency Project No. I JU Year Fiscal Year Bung July 1 2003 Reconciliation Dates: From July 1 2002 To June 30 2003 Low & Moderate Housing Set Aside Increases: $27,930,948 Adjustment of Forecast Remaining to 2032-33 27,930,848 (bun ly of Riverside Pass Through Increases: $ 46,217,880 Adjustment of Forecast Remaining to 2032-33 46,217,880 Desert Sands Unified School District Increases: $ 8 09 Forecast Remaining to 2032-33 8,509,286 soacheila_Va11eyUnified School District Increases: $ 1 Forecast Remaining to 2032-33 1 Desert Community College District Increases: $ 2,325,461 Forecast Remaining to 2032-33 2,325,461 Coachella Valley Mosg, Abat. District Increases: $ 777,536 Adjustment of Forecast Remaining to 2032-33 777,536 Coachella Valley Water District Increases: S 1,675,851 Adjustment of Forecast Remaining to 2032-33 1,675,851 Overhea&Administration Decreases: $ 800,876 Adjustment of Forecast 800,876 Pagel of 2 U� 48 Footnotes to Reconciliation Statement Name of Agency IA Quinta Redevelopment Agency Name of Project Area IA Qainta Redevelopment Agency Project No.1 Tax Year: Fiscal Year Beginning July 1. 2003 Reconciliation Dates: From July 1. 2002 To June 30, 2003 Coua Superintendent of Schools Increases: $ 877,558 Adjustment of Forecast 877,558 Cemetery District Increases: $ 72 44 Adjustment of Forecast 72,244 Recreation & Park District Increases: $ 444,092 Adjustment of Forecast 444,092 Resource Conservation District Increases: $ 8,499 Adjustment of Forecast 8,499 Qmly Administration Fee (SB 2557) Increases: $ 1,718,696 Adjustment of Forecast 1,718,696 ital IMMvemewt Prop Increases: $ 19,504,622 Adjustment of Forecast 19,504,622 Economic Development Activities Decreases: $ 138 000 2003-04 Budget Estimate (138,000) Page 2 of 2 63 49 CALCULATION OF AVAILABLE REVENUES AGENCY NAME LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA LA OUINTA REDEVELOPMENT AGENCY PROJECT NO. 1 TAX YEAR Fiscal Year Beginning July 1, 2003 RECONCILIATION DATES: JULY 1, 2002 TO JUNE 30, 2003 1. Beginning Balance, Available Revenues $10,305,062 (Per 2002-03 Statement of Indebtedness) 2. Tax Increment Received — Gross: $26,186,748 All Tax Increment Revenues, to include any Tax Increment passed through to -other local taxing agencies. 3. All other Available Revenues Received $446,142 (See Instructions) 4. Revenues from any other source, included in Column E of the Reconciliation Statement, but not included in (1-3). above $0 5. Sum of Lines 1 through 4 $36,937,952 6. Total amounts paid against indebtedness in previous year. (D + E on Reconciliation Statement) $26,527,545 7. Available Revenues, End of Year (5 - 6) $10,410,407 FORWARD THIS AMOUNT TO STATEMENT OF INDEBTEDNESS, COVER PAGE, LINE 4 NOTES Tax Increment Revenues: The only amount(s) to. be excluded as Tax Increment Revenues are any amounts passed through to other local taxing agencies pursuant to Health and Safety Code Section 33676. Tax Increment Revenue set -aside in the Low and Moderate Income Housing Fund will be washed in the above calculation, and therefor omitted from Available Revenues at year end. Item 4. above: This represents any payments from any source other than Tax increment OR available revenues. For instance, an agency funds a project with a bond issue. The previous SOI included a Disposition Development Agreement (DDA) which was fully satisfied with these bond proceeds. The DDA would be shown on the Reconciliation Statement as fully repaid under the "other" column (Col E), but with funds that were neither Tax Increment, nor "Available Revenues" as defined. The amounts used to satisfy this DDA. would be included on line 4 above in order to accurately determine ending "Available Revenues." E4 Rev. 9/2&2003 50 a U ►7 H # A a A Ch N v1 O�O� as d' N o eel m c �+ •ee--��i O .N� coo M en A N N N 401) H Q 0 rl N M H u y d A „o14 w° r� O O rat PC 0 •E V H v � � a h u p •� o o b o F b a o a� ;T4 •�° hasU A °> o w0a� N C A p 51 N w ct o� L � [ • •-, N Itt O O M en � Np t- N M en t- �-o M Nt %0 00 C er 0� N I'!CO ,� ccG O t— a N O �O 10 O O a a Ol M "o ke M N N vj M •.,� er V1 co fl..L 00 ..4 � ^ � N W) M N 69 en � � C ' N9 6 4 69 69 f 9 69 69 b9 69 69 64 L � 4 p ro 4) Ld ° U �► as en 00 N N of 0000 O n _ ON a, C h a N at 4n M to ..r M O % o C M N f9 40% : i 9 1.4 i�A O en M f19 ifl 0 yr L u t, u L u Lr" u C u r- u f: u 0 u 0 u R+ u Q F a cis cd co cc co co �a as i 0 a, -coo U C U U U v V U U G v� r, , at e0 M a3 ed a3 ed ed 0. 4- C C ell 49 C C Q Q00 Q G C 00 ON ON 00 00 00 00 00 cc a a .� a a a at ON ON a, w 00 r. v � lo U y y A O w A 4-4 u �3 o .O 0. A N �+ _u O A y o �c ;o ;c u4-4 t� o o 9 N o a, C;3 0 0 u .� 0 0 u 0 0 a .0 0 U -s 0- o A= o 0 N O V1 N � � A w G a b a a H Ira lob o 00 O C Q pa U do w f3, do c7 s I=- a1-1 o 6 <Qi b� H 67 53 m � L � H � a O A �aA A � H � � a O a°a o 0 u ... .0 CA a c a AS � O "C r•r o C � N A S w a, ad d dE, C p d � v 1�9 54 N O a zz w N CIA 00 O M N O oo N 0 N am N a= Q 0 � H 'A H N H `° v' H � `''' 6N9 H h ti0 U tip= S a H fA H H H H H H O H O H H ��v A 8 Q w o � 3 � .Q to C O b 8 %n 00 pO h e� O �t �o oo ON n00 n 8 �3 A w "O w 8 Q v ~ O O cr CDQ. N ool O H p\ 00 N O_ op en '�Q v zis H H N H � H f9 H H H N 00 %n � �� Q L H V O a d 444 .-+ 44% •-• H 40A (A h N N �Hi N •� .9 IO a ca in en 8 ial O_ O ~_^ (D M t- CD N 00 N a O a y BA V09 _^ SOS 40qQ H be O• :1 � in O CN O N N N 00 o pp N �p C, C, $ O40 •-• oo h N N C N N M V1 t" 00 o a� O S O H ii 0 et 00 t NPC ►Oi o f9 � H f 9 i% H H H f�/! en °' �+ PC pq p y � y c Go .+ 5 ... b dd V O v �+ b b ? >, �b 8� NwaN cM.. c o o A U U a U U r o _a U y N C C p » Q PC F VaFc a:jA.::a bo a.�a..aa.4o aaa `� d C Ln as C t* ° t* a oo a to a a a A.. a .a .41 A.- 6 955 o -k to w! o (a N N et O� 00 � � (irl 8 V t O N t N 00 oo H d a Q 6 H N H �t 4A t� G M v H H w w� a •• .a 8 � H H 40/9 H H fOA H 409 Q w Q b a O b a 8 00 cV Q) ~ �� N 00 N •• t+r . O n N [ � O� H h N N H H H H fA f 9 H O a UI C w 00 H H H 0 i/! 604 H H 00 H Q � � a d v ~ t- co Ow QCti W co CO) n <h vs (Ac ris 4A 4 e w a . Q00 C N eq - 9 eq c ~ c 00 •-y M N N ena� O ee�� H •-� H m H i9 H e�1 .-. " Hen O 0 ca IA A O Q S C O �+ co N w Q .... rr ... ry N Q N N U N A O w •p � � � � ir35 a� r u a � 0..41Z u u j a `n d .-. ►.� .-. ►-. N .S .9 .9 o 10 56 Footnotes to Reconciliation Statement Name of Agency La Qaiaata Redevelopment Agency Name of Project Area La Quints Redevelopment Agency Project No. 2 Tax Year. Fiscal Year Beainnigg L& 1. 2003 Reconciliation Dates: From J& 1. 2002 To June 30, 2003 Low & Moderate Housing Set As Increases: S 1.102 Adjustment of Forecast remaining to 2038-39 1,102 County of Riverside Pass Throuazh Decrease: S (21,109) Adjustment of Forecast remaining to 2038-39 (21,109) Desert Sands Unified School Increases: S 1.192 - Adjustmad of Forecast remaining to 2038-39 1,192 Coachella Valley Water District Decreases: S (1.560) Adjustment of Forecast remaining to 2038-39 (1,560) County SupaintMdol of Schools Increases: S 1374 Adjustment of Forecast remaining to 2039-39 1,374 Desert Community CoLIMMDistrict Increases: S 349 Adjustmew of Forecast remaining to 2038-39 349 Coachella Valley Park & Rec Decreases: S (251,228) Adjustment of Forecast remaining to 2038-39 (251,228) Coach. Valley Mosrnrito Abatement Decreases: S (478) Adjustment of Forecast remaining to 2039-39 (478) Overhead/Adaninistration Increases: $ 118,507 2003-04 Budget Fstimate 118,507 CM of La QWnta Advance Increases: $ 863,674 Interest Advance Proceeds 863,674 County Administrative Fce (SB 2577) Increases: S 43.785 Adjustment of Forecast remaining to 2038-39 43,785 Page 1 of 1 57 CALCULATION OF AVAILABLE REVENUES AGENCY NAME LA OUINTA REDEVELOPMENT AGENCY PROJECT AREA LA OUINTA REDEVELOPMENT AGENCY PROJECT NO. 2 TAX YEAR Fiscal Year Beginning July 1, 2003 RECONCILIATION DATES: JULY 11, 2002 TO JUNE 30, 2003 1. Beginning Balance, Available Revenues $3,652,015 (Per 2002-03 Statement of Indebtedness) 2."Tax Increment Received — Gross: $12,263,124 All Tax Increment Revenues, to include any Tax Increment passed through to other local taxing agencies. 3. All other Available Revenues Received $863,674 (See Instructions) 4. Revenues from any other source, included in Column E of the Reconciliation Statement, but not included in (1-3) above $0 5. Sum of Lines 1 through 4 $16,778,813 6. Total amounts paid against indebtedness in previous year. (D + E on Reconciliation Statement) $11,398,775 7. Available Revenues, End of Year (5 - 6) $5,380,038 FORWARD THIS AMOUNT TO STATEMENT OF INDEBTEDNESS, COVER PAGE, LINE 4 NOTES Tax Increment Revenues: The only amount(s) to be excluded as Tax Increment Revenues are any amounts passed through to other local taxing agencies pursuant to Health and Safety Code Section 33676. Tax Increment Revenue set -aside in the Low and Moderate Income Housing Fund will be washed in the above calculation, and therefor omitted from Available Revenues at year end. Item 4. above: This represents any payments from any source other than Tax increment OR available revenues. For instance, an agency funds a project with a bond issue. The previous SOI included a Disposition Development Agreement (DDA) which was fully satisfied with these bond proceeds. The DDA would- be shown on the Reconciliation Statement as fully repaid under the "other" column (Col E), but with fiords that were neither Tax Increment, nor "Available Revenues" as defined. The amounts used to satisfy this DDA would be included on line 4 above in order to accurately determine .ending "Available Revenues." Rev. 9/26a003 58 ATTACHMENT 3 HCD REPORT OF REDEVELOPMENT AGENCY HOUSING ACTIVITY FOR FY ENDING: 06/ 0/0 Agency Name and Address: La Quinta Redevelopment Agency 78-495 Calle Tampico La Quintaa, CA 92253 County of Jurisdiction: Riveside Health & Safety Code Section 33080.1 requires agencies to annually report on their Low & Moderate Income Housing Fund and housing activities for the Department of Housing and Community Development (HCD) to annually report on agencies' activities in accordance with Section 33080.6. Section 33080.3 specifies agencies must send this form HCD Schedules. and an Audit report to the State Controller Please answer each question below. Your answers determine which HCD SCHEDULES must be completed in order for the agency to fulfill the statutory requirement to report LMIHF housing activity and fund balances for the reporting period. 1. Check one of the items bdow to identify the Agency's status at the end of the reporting period- [:] New (Agency formation occurred during reporting year. No financial transactions were completed). ® Active (Financial and/or housing transactions occurred during the reporting year) ❑ Inactive (No financial and/or housing transactions occurred during the repotting year). ONLY COMPLETE ITEM 7 ❑ Dismantled (Agency adopted an ordinance to dissolve itself). ONLY COMPLETE ITEM 7 2. How many adopted project areas did the agency have during the reporting period? Two (2) How many project areas were merged during the reporting period? None If the agency has one or more adan^project areas complete SCHEDULE HCD-A for each proiect area. If the agency has no adMted 12EQimt areas DO NOT complete SCHEDULE 3. Within an area outside of any adopted redevelopment project area(s� (a)did the agency destroy or remove any dwelling units or displace any households over the reporting period, (b) does the agency intend to displace any households over the next reporting period, (c) did the agency permit the sale of any owner -occupied unit prior to the expiration of land use controls over the reporting period, and/or (d) did the agency execute a contract or agreement for the construction of any affordable units over the next two years? ❑ Yes (any question). Complete SCHEDULE HCD-B. ® No (all questions). DO NOT complete SCHEDULE HCD-B. 4. Did the agency have any funds in the Low & Moderate Income Housing Fund during the reporting period? ® Yes. Complete SCHEDULE HCD-C. ❑ No. DO NOT complete SCHEDULE HCD-C. 5. During the reporting period, were housing units completed within a project area and/or assisted by the age outside a project area ® Yes. Complete all applicable HCD SCHEDULES DI-D7 for each housing proiect completed and HCD SCHEDULE E. ❑ No. DO NOT complete HCD SCHEDULES DI-D7 or HCD SCHEDULE E. 6. Indicate whether HCD financial and housing activity information has been reported using method A and/orB checked below: ® A. Forms. All required HCD SCHEDULES A B C. D1-D7. and E are attached. ❑ B. On-line (httpY1www.hcd.ca.gov/rda/) "Lock Report"date: HCD SCHEDULES not 1uired. (lock date is shown under " Adn7in " Area and "Report Change History') 7. To the best of my knowledge: (a) the reprennsabovend agen iformation reported are correct. December 9. 20(TiDate ho ' Agency Representative mp Director Title (760)777-7150 Telephone Number IF NOT REQUIRED TO REPORT. SUBMIT ONLY THIS PAGE. IFREDUIRED TOREPORT. SLBMIT THIS PAGEAAD. APPIICABLE HCDFORMS (SCHEDULES A-E) and/or PROOFOF ELECTRONC REPORHNG SUBMIT THIS ANDALL OTHER FORMS WI7H A COPYOF THE A UDIT REPORT TO THE STA?E CONTROLLER: Division of Accounting and Reporting ►� 3 Local'Government Reporting Section P.O. Box 942850, Sacramento, CA 94250 Redevelopment Agency Annual Report - Fiscal Year 2002-2003 HCD-Cover 59 SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended �3/ .DQ3 Agency Name: La Quinta Redevelopment Agogy Preparer's Name, Title: Jim Simon. Consultant Preparer's Telephone No: (714) 541-4585 1. Project Area Information Project Area Name: PEQ.iect Area No l Preparer's E-Mal Address: jsimonQ)webrsg:oom Preparer's Facsimile No: (714) 836-1748 GENERAL INFORMATION a 1. Year I' plan for project area was adopted: 1983 2. Year that plan was last amended (if applicable): 2003 3. Was plan amended after 2001 to extend time limits per Senate Bill 211 (Chapter 741, Statutes of 2001)? Yes_ No X 4. Current expiration of plan: _1 I_/_29 /_2023 mo day yr b. If project area name has changed, give previous name(s) or number: c. Year(s) of any mergers of the project area: , Identify former project areas that merged: d. Year(s) project area plan was amended involving real property that either: (1) Added property to plan: , (2) Removed property from plan: , , 2. Affoniable Housing Replacement and/or Inclusionary or Production Requirements (Section 33413). Pre- 1976 12Wject areas not subse4uently amended after 1975: Pursuant to Section 33413(d), only Section 33413(a) replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413, provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: mo day yr Resolution Scope (applicable Section 33413 requirements): Post-] 975 12Wject areas and geonhic areas added by amendment after 1975 to pre-1976 project areas: Both replacement and inclusionary orproductien requirements of Section 33413 apply. NOTE: Amounts to report on HCD-A lines 3a(1), 3b-3g and 3i. can be taken from what is reported to the State Controller's Office (SCO) on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report, except for the reclassifying of Transfers -In from Internal Funds and the reporting of Other Sources as discussed below: Transfers -In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a j. For example, report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set -aside pewentage/amount by reporting gross tax increment on HCD-A, Line3a(1) and report the Housing Fund's share of expenditures for debt service on HCD-C, Line4c. Do not report "net" funds transferred from the Debt Service Fund on HCD-A. Line 3aQ) when reporting debt service expenditures on HCD-C, Line4c. Other Sources: Non-GAAP (generally Acceptable Accounting Principles) revenues such as from land sales for those agencies using the Land Held for Resale method to record land sales should be reported on HCD-A Line 3d. Housing fund receipts for the repayment of loan principal should be included on HCD-A Line 3h. California Redevelopment Agencies — Fiscal Year 2002-2003 HCD-A CA, e i7/1 rnz) pony 1 of h s a Agency Name: La Quinta Redevelanment AgM Project Area Name: Project Area No. l Project Area Housing Fund Revenues and Other Sources 3. Report all revenues and other sources of funds from this project area which accrued to the Housing Fund over the reporting year. Any income related to agency -assisted housing located outside the project area(s) should be reported as "Other Revenue" on Line 3j. (of this Schedule A), if thjs project area is named as beneficiary in the authorizing resolution. Any otherrevenue sources not reported on lines 3a.-3i., should also be reported on Line 3j. Enter on Line 3a(1) the full 100% of gross Tax Increment allocated nriorto applicable pass through of funds and deductions for %es (refer to Sections 33401, 33446, & 33676). Compute the required minimum per -entage (%) of gross Tax Increment and enter the amount on Line 3a(2)(A) or 3a(2)(B). Next, report the amount of Tax Increment set -aside before any exemption and/or defaral if amount set -aside is less than required minimum (%). explain the difference). If any amount of Tax Increment was exempted or deferred, in addition to completing lines 3a(4) and/or 3a(5). complete Line 4 and/or Line 5. To determine the amount of Tax Increment deposited to the Housing Fund [Line 3a(6)], subtract allowable amounts exempted [Line 3a(4)] or deferred [Lire 3a(5)] from the actual amount allocated to the Housing Fund [Line 3a(3)]. a Tax Increment: (1) 100%of Gross Allocation: $ 26,357,623 (2) Calculate only set -aside amount: either (A) cr (B) below: (A) 201/6 required by 33334.2 (Line 3a(l) x 20%): $ 5,271,525 (B) 30% required by 33333.10(g) (Line 3a(1) x JQ%): $ (Senate Bill 211, Chapter 741, Statutes of 2001) (3) Amount of set -aside (Line 3a(2)) allocated to Housing Fund $ 5 71 fL4* * If, pursuant to Section 33334.3(i), less than the minimum % of Gross Tax Increment (see 3a(2) above) is being allocated from this project area, identify the project area(s) contributing the difference. Explain any other reason(s): Rouncing adjustment ($1) (4) Amount Exempted [Health & Safety Code Section 33334.2] (if there is an amount exempted, also complete question #4, next page): ($ ) (5) Amount Defen-ed [Health & Safety Code Section 33334.6] (if -there is an amount deferred, also complete question #5, next page): ($ ) (6) Total deposit to the Housing Fund [result of Line 3a(3) through 3a(5)]: $ 5,271,524 b. Interest Income $ 1406 c Rental/Lease Income (combine amounts separately reported to the SCO): $ 3776,$63 d Sale of Real Estate: $ e Grants (combine amounts separately reported to the SCO): $ £ Bond Administrative Fees: $ g. Deferral Repayments (also complete Line 5c(2) on the next page): $ h Loan Repayments: $ 187,260 i Debt Proceeds: $ j. OtherRevenue(s) [Explain and identify amount(s)]: Subsidy Reimbusements $ 93,492 $ $ 93,492 k. Total Project Area Receipts Deposited to Housing Fund (add lines 3a(6). through 3j.): $ 5,965,545 California Redevelopment Agencies — Fiscal Year 2002-2003 c, ti, a iiii in,%N HCD-A 70 Pena 1 of h 61 Agency Name: La Quinta Redevelopment AgM Project Area Name: Project Area No. l Exempdonfs) 4. a. If an exemption was claimed on Page 2, Line 3a(4) to deposit less than the required amount, complete the following information: Check only one of the Health and Safety Code Sections below providing a basis for the exemption: ❑ Section 33334.2(a)(1): No need in community to increase/improve supply of lov►*-T or moderate income housing. ❑ Section 33334.2(a)(2): Less than the minimum set -aside% (20% or30%) is sufficient to meet the need. ❑ Section 33334.2(a)(3): Community is making substantial effort equivalent in value to minimum set -aside % (20% or 30%) and has specific contractual obligations incurred before May 1, 1991 requiring continued use of this funding. Note: Pursuant to Section 33334.2(a)(3)(C), this exemption expired on June30, 1993 but contracts entered into prior to May 1, 1991 may not be subject to the exemption sunset. ❑ Other. Specify code section and reason(s): b. For any exemption claimed on Page 2, Line 3a(4) and/or Line 4a above, identify: Date that initial l ") finding was adopted: / / Resolution # _ mo day yr Adoption date of r=orting-vear finding: / / Resolution # mo day yr Date sent to HCD: mo day yr Date sent to HCD: mo day yr Deferral(s) 5. a. Specify the authority for deferring any set -aside on Line 3a(5). Check only one Health and Safety Code Section boxes: ❑ Section 33334.6(d): Applicable to project areas approved before 1986 in which the required resolution was sent to HCD before September 1986 regarding needing tax increment to meet existing obligations. Existing obligations can include those incurred after 1985, if net proceeds were used to refinance pre-1986 listed obligations. Note: The deferral previously authorized by Section 33334.6(e) expired. It was only allowable in each fnscal year prior to July 1, 1996 with certain restrictions. ❑ Other. Specify code Section and reason: b. For any deferral claimed on Page 2, Lure 3a(5) and/or Line 5a above, identify: Date that initial 1 finding was adopted: / / Resolution # mo day yr Adoption date of reporting year finding: / / Resolution # mo day yr Date sent to HCD: mo day yr Date sent to HCD: mo day yr c. A deferred set -aside pursuant to Section 33334.6(d) constitutes indebtedness to the Housing Fund. Summarize the amount(s) of set -aside deferred over the revorting Year and cumulatively as of the end of the reporting year: Fiscal Year Amount Deferred This Reporting FY Amount of Prior Deferrals Repaid During Reporting FY Cumulative Amount Deferred (Net of Any Amount(s) Repaid) (1) Last Reporting FY $ $ $ (2) This Reporting FY $ * I* The cumulative amount of deferred set -aside should also be shown on HCD-C, Line 8a. If the prior FY cumulative deferral shown above differs from what was reported on the last HCD report (HCD-A and HCD-C), indicate the amount of difference and the reason: Difference: $ Reason(s): California Redevelopment Agencies — Fiscal Year 2002-2003 c,.1, a t711 MIN HCD-A pA(TP Z of A 62 Agency Name: La Ouinta Redevelg2ment Ag rM Project Area Name: Project Area No. 1 Deferrals (continued) 5. d Section 33334.6(g) requires any agency which defers set -asides to adopt a plan to eliminate the deficit in subsequent years. If this agency has defend set -asides, has it adopted such a plan? Yes ❑ No ❑ If yes, by what date is the deficit to be eliminated? mo day yr If yes, when was the original plan adopted fir the clamed deferral? mo day yr Identify Resolution # Date Resolution sent to HCD / / mo day yr When was the last amended plan adopted for the clamed defeual? mo day yr Identify Resolution # Date Resolution sent to HCD mo day yr Actual Project Area Households Displaced and Units and Bedrooms Lost Over Reporting Year: 6. a. Redevelopment Project Activity. Pursuant to Sections 33080.4(axl) and (#3� report by income category the number of elderly and nonelderly households permanently displaced and the number of units and bedrooms removed or destroyed, over their ,porting_ym (refer to Section 33413 for unit and bedroom replacement requirements). Number of Housmoiasiunlsirsearooms Project Activity VL L M AM Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced -Total Units Lost (Removed or Destroyed) and Required to be Replaced Bedrooms Lost (Removed or Destroyed) and Required to be Replaced Above Moderate Units Lost That Agency is Not Required to Replace Above Moderate Bedrooms Lost That Agency is Not Required to Replace b. Other Activity. Pursuant to Sections 33080.4(a)(1) and (aX3) based on activities other than the destruction or removal of dwelling units and bedrooms reported on Line 6a. report by income category the number of elderly and nonelderly households permanently displaced overthe reporting Nnmha- of Mnocphnldc Other Activity VL L M AM Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced - Total c As required in Section 33413.5, identify, over the reporting year, each replacement housing plan required to be adopted before the permanent displacement, destruction, and/orremoval of dwelling units and bedrooms impacting the households reported on lines 6a. and 6b. Date / / Name of Agency Custodian mo day yr - Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. California Redevelopment Agencies — Fiscal Year 2002-2003 c..1, n r'7i1 IWIN HCD-A 7 7 Pam. d of !, 63 Agency Name: La Ouinta Redevelopment Ag_eney Project Area Name: Project Area No. l Estimated Project Area Households to be Permanently Displaced Over Current Fiscal Year: 7. a. As required in Section 33080.4(a)(2) for a redevelopment project of the agency, estimate. over the cunt" fiscal Sear. the number of elddy and nonelderly households, by income category. expected to be permanently displaced. (Note: actual displacements will be reported for the next reporting year on Line 6). Wnmhar ni Un»cahnlrlc Project Activity VL L M AM Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced - Total b. As required in Section 33413.5, for the current fiscal year, identify each replacement housing plan required to be adopted before the permanent displacement, destruction, and/or removal of dwelling units and bedrooms impacting the households reported in 7a. Date / / Name'of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. Units Developed Inside the Project Area to Fulfill Requirements of Other Project Area(s) 8. Pursuant to Section 33413(bx2)(A)(v), agencies may choose one or more project areas to fulfill another project area's requirement to construct new cr substantially rehabilitate dwelling units, provided the agency conducts a public hearing and finds, based on substantial evidence, that the aggregation of dwelling units in one or more project areas will not cause or exacerbate racial, ethnic, or economic segregation. Were any dwelling units in this project area developed to partially or completely satisfy another project area's requirement to construct new or substantially rehabilitate dwelling units? ❑ No. ❑ Yes. Date initial finding was adopted? / / Resolution # Date sent to HCD: mo day yr mo day yr INUMD - 01 IJWt!IUIIM unity Name of Other Project Area(s) VL L M Total California Redevelopment Agencies — Fiscal Year 2002-2003 Crl, A 17/1 /011 . ri s HCD-A pang C% of A 1 64 Agency Name: La Ouinta Redevelopment Agm Project Area Name: Project Area No. 1 Sales of Owner -Occupied Units Inside the Project Area Prior to the Expiration of Land Use Controls 9. Section 33413(c)(2)(A) specifies that pursuant to an adopted program, which includes but is not limited to an equity sharing program, agencies may permit the sale of owner -occupied units prior to the expiration of the period of the land use controls established by the agency. Agencies must deposit sale proceeds into the Low and Moderate Income Housing Fund and within three (3) years from the date the unit was sold, expend funds to make another unit equal in affordability, at the same income level, to the unit sold. a. ales. les. ❑No E]Yes b. Did the agency permit the sale of any owner -occupied units during the reporting yea? $ Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total Units Sold Over Reporting Year Equal Units. yam? ❑No F]Yes Were reporting year funds spent to make units equal in affordability to units sold over the last three reporting $ Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total Units Made Equal This Reporting Yr to Units Sold Over This Reporting Yr Units Made Equal This Reporting Yr to Units Sold One Reporting Yr Ago Units Made Equal This Reporting Yr to Units Sold Two Reporting Yrs Ago Units Made Equal This Reporting Yr to Units Sold Three Reporting Yrs Ago Affordable Units to be Constructed Inside the Project Area Within Two Years 10. Pursuant to Section 33080.4(a)(10), report the number of very low, low, and moderate income units to be financed by any federal, state, local, or private source in order for construction to be completed within two years from the date of the agreement or contract executed over the reporting_year. Identify the project and/or contractor, date of the executed agreement or contract, and estimated completion date Specify the amount reported as an encumbrance en HCD-C, Line 6a. and/or any applicable amount designated on HCD-C, Line 7a. such as lor capital outlay or budgeted funds intended to be encumbered for project use within two years from the reporting year's agreement or contract date. DO NOT REPORT ANY UNITS ON THIS SCHEDULE A THAT ARE REPORTED ON OTHER HCD-As, B, OR Ds. Col A Col B Col C Col D Col E Name of Agreement Estimated Sch C Amount Sch C Amount Project and/or Execution Completion Date Encumbered Designated Contractor Date Win 2 rs of Col B Line 6a Line 7a VL L M Total Apts at LQ Village 11/19/02 By 11/19/04 $850,000 $ 0 10 75 75 $ $ Please attach a separate sheet of paper to list additional information. California Redevelopment Agencies — Fiscal Year 2002-2003 c,.a a r-7i1 WAN HCD-A pane A of A 65 SCHEDULE HCD-A Inside Project Area Activity for Fiscal Year that Ended 06/3CY03 Agency Name: La Quinta Redevelc2ment Agog Preparers Name Title: Jim Simon. Consultant Project Area Name Project Area No 2 Preparers E-Mail Address: jsimonCwebrsamm Preparer's Telephone No: (714) 541-4585 Preparer's Facsimile No: (714) 836-1748 GENERAL INFORMATION 1. Project Area Information b. 1. Year V plan for project area was adopted: 19889_ 2. Year that plan was last amended (if applicable): 1994 3. Was plan amended after 2001 to extend time limits per Senate Bill 211 (Chapter 741, Statutes of2001)? Yes_ No X 4. Cunmt expiration of plan: __Q5_/_16 / 2M* mo day yr b. If project area name has changed, give previous name(s) or number. c. Year(s) of any mergers of the project area: , Identify former project areas that merged: e. Year(s) project area plan was amended involving real property that either: (1) Added property to plan: , (2) Removed property from plan: , 3. Affoidable Housing Replacement and/or Inclusionary or Production Requirements (Section 33413� Pre-1976 project areas not subsequently amended after 1975: Pursuant to Section 33413(d), only Section 33413(a) replacement requirements apply to dwelling units destroyed or removed after 1995. The Agency can choose to apply all or part of Section 33413 to a project area plan adopted before 1976. If the agency has elected to apply all or part of Section 33413, provide the date of the resolution and the applicable Section 33413 requirements addressed in the scope of the resolution. Date: mo day yr Resolution Scope (applicable Section 33413 requirements): Post-]9755 nrpiect areas andgeographic areas added by amendment der 1975 to 12re-1976 project areas: Both replacement and inclusionary orproductien requirements of Section 33413 apply. NOTE: Amounts to report on HCD-A lines 3a(1), 3b-3� and 3i. can be taken from what is reported to the State Controller's Office (SCO) on the Statement of Income and Expenditures as part of the Redevelopment Agency's Financial Transactions Report, except for the reclassifying of Transfers -In from Internal Funds and the reporting of Other Sources as discussed below: Transfers -In from other internal funds: Report the amount of transferred funds on applicable HCD-A, lines 3a j. For example, report the amount transferred from the Debt Service Fund to the Housing Fund for the deposit of the required set -aside pewentage./amount by reporting gross tax increment on HCD-A, Line3a(1) and report the Housing libnd's share of expenditures for debt service on HCD-C, Line4c. Do not report "net" funds transferred from the Debt Service Fund on HCD-A. Line 3a(3) when reporting debt service expenditures on HCD-C. Line4c. Other Sources: Non-GAAP (_Qenerally Acceptable Accounting Principles) revenues such as from land sales for those agencies using the Land Held for Resale method to record land sales should be reported on HCD-A Line 3d. Housing fund receipts for the repayment of loan principal should be included on HCD-A Line 3h. California Redevelopment Agencies - Fiscal Year 2002-2003 HCD-A '`� J Q. U a ran rnz) PARP 1 of A Agency Name: La Quinta Redevelopment Agency_ Project Area Name: Project Area No. 2 Project Area Housing Fund Revenues and Other Sources 4. Report all revenues and other sources of funds from this project area which accnzed to the Housing Fund over the reporting year. Any income related to agency -assisted housing located outside the project area(s) should be reported as "Other Reverie" on Line 3j. (of this Schedule A), if this project area is named as beneficiary in the authorizing resolution. Any other revenue sources not reported on lines 3a.-31., should also be reported on line 3j. Enteron Line 3a(1) the full 100% of gross Tax Increment allocated priorto applicable pass through of fiends and deductions for fees (refer to Sections 33401, 33446, & 33676). Compute the required minimum percentage (%) of gross Tax Increment and enter the amount on line 3a(2)(A) or 3a(2)(B). Next, report the amount of Tax Increment set -aside before any exemption and/or deferral if amount set -aside is less than required minimum (% explain the difference). F any amount of Tax Increment was exempted or deferred, in addition to completing lines 3a(4) and/or 3a(5) complete Line 4 and/or Line 5. To determine the amount of Tax Increment deposited to the Housing Fund [Line 3a(6)], subtract allowable amounts exempted [Line 3a(4)] or deferred [Line 3a(5)] from the actual amount allocated to the Housing Fund [Line 3a(3)]. a. Tax Increment: (1) 100%of Gross Allocation: $ 12.396.203 (4) Calculate on1,L set -aside amount: either A B below: (A) 20% required by 33334.2 (Line 3a(1) x 2-0%): $ 2 479,241 (C) 30% required by 33333.10(g) (Line 3a(1) x 301/6): $ (Senate Bill 211, Chapter741, Statutes of 2001) (5) Amount of set -aside (Line 3a(2)) allocated to Housing Fund $ 2AN241 * * If, pursuant to Section 33334.3(i), less than the minimum % of Gross Tax Increment (see 3a(2) above) is being allocated from this project area, identify the project area(s) contributing the difference. Explain any other reason(s): (5) Amount Exempted [Health & Safety Code Section 33334.2] (if there is an amount exempted, also complete question #4, next page): (6) Amount Deferred [Health & Safety Code Section 33334.6] (if there is an amount dekn-ed, also complete question #5, next page): (6) Total deposit to the Housing Fund [result of Line 3a(3) through 3a(5)]: b. Interest Income k Rental/Lease Income (combine amounts separately reported to the SCO): 1. Sale of Real Estate: m. Grants (combine amounts separately reported to the SCO): n Bond Administrative Fees: o. Defenral Repayments (also complete Line 5c(2) on the next page): p. , Loan Repayments: q. Debt Proceeds: r. OtherRevenue(s) [Explain and identify amount(s)]: $ 22,479,241 $ 129,263 $ k. Total Project Area Receipts Deposited to Housing Fund (add lines 3a(6). through 3j.): $ 2,608,504 California Rcdcvclopmcnt Agencies — Fiscal Year 2002-2003 HCD-A c.a, a tl/lMIN PartP 7 nib 67 Agency Name: La Ouinta Redevelopment Ager y Project Area Name: Project Area No. 2 Exemptions) 4. a. If an exemption was claimed on Page 2, Line 3a(4) to deposit less than the required amount, complete the following information: Check only one of the Health and Safety Code Sections below providing a basis for the exemption: ❑ Section 33334.2(a)(1): No need in community to increase/improve supply of lower or moderate income housing. ❑ Section 33334.2(a)(2): Less than the minimum set -aside % (20% or 30%) is sufficient to meet the need. ❑ Section 33334.2(a)(3): Community is making substantial effort equivalent in value to minimum set -aside % (20% or 30%) and has specific contractual obligations incurred before May 1, 1991 requiring continued use of this funding. Note: Pursuant to Section 33334.2(a)(3)(Q9 this exemption expired on June30, 1993 but contracts entered into prior to May 1, 1991 may not be subject to the exemption sunset. ❑ Other. Specify code section and reason(s): b. For any exemption claimed on Page 2, Line 3a(4) and/or Line 4a above, identify: Date that initial (l ') finding was adopted: / / Resolution # Date sent to HCD: mo day yr mo day yr Adoption date of reporting year finding: / / Resolution # Date sent to HCD: mo day yr mo day yr Deferrals) 5. a. Specify the authority for deferring any set -aside on Line 3a(5). Check only one Health and Safety Code Section boxes: ❑ Section 33334.6(d): Applicable to project areas approved before 1986 in which the required resolution was sent to HCD before September 1986 regarding needing tax increment to meet existing obligations. Existing obligations can include those incwred after 1985, if net proceeds were used to refinance pre-1986 listed obligations. Note: The deferral previously authorized by.Section 33334.6(e) expired. It was only allowable in each fiscal ,year prior to July 1, 1996 with certain restrictions. ❑ Other. Specify code Section and reason: b. For any deferral claimed on Page 2, Line 3a(5) and/or Line 5a above, identify: Date that initial Qs) finding was adopted: / / Resolution # Date sent to HCD: / 1_ mo day yr mo day yr Adoption date of reporting_year finding: mo day yr Resolution # Date sent to HCD: mo day yr c. A deferred set -aside pursuant to Section 33334.6(d) constitutes indebtedness to the Housing Fund. Summarize the amount(s) of set -aside deferred over the reporting year and cumulatively as of the end of the reporting year: Fiscal Year Amount Deferred This Reporting FY Amount of Prior Deferrals Repaid During Reporting FY Cumulative Amount Deferred (Net of Any Amount(s) Repaid) (1) Last Reporting FY $ $ $ (2) This Reporting FY $ * I * The cumulative amount of deferred set -aside should also be shown on HCD-C, Line 8a. If the prior FY cumulative deferral shown above differs from what was reported on the last HCD report (HCD-A and HCD-C), indicate the amount of difference and the reason: Difference: $ Reason(s): Califomia Redevelopment Agencies — Fiscal Year 2002-2003 HCD-A 8 c,a, a 11/1 MIN AanP i of 0; V �i 68 Agency Name: La Ouinta Redevelopment Ag,_cncy Project Area Name: Project Area No. 2 Deferrals (continued) 5. e Section 33334.6(g) requires any agency which defers set -asides to adopt a plan to eliminate the deficit in subsequent years. If this agency has deferred set -asides, has it adopted such a plan? Yes ❑ No ❑ If yes, by what date is the deficit to be eliminated? rno day yr If yes, when was the on ' al plan adopted fDr the claimed deferral? mo day yr Identify Resolution # Date Resolution sent to HCD mo day yr When was the last amended plan adopted f5r the clamed deferral? mo day yr Identify Resolution # Date Resolution sent to HCD / / mo day yr Actual Project Area Households Displaced and Units and Bedrooms Lost Over Reporting Year: 6. a. Redevelopment Project Activity. Pursuant to Sections 33080.4(a)(1) and (a)(31 report by income category the number of elderly and nonelderly households permanently displaced and the number of units and bedrooms removed or destroyed, over the =orting,.=L (refer to Section 33413 for unit and bedroom replacement requirements). Numha- of Hnucehold c/llniNdRedroams Project Activity VL L M AM Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced -Total Units Lost (Removed or Destroyed) and Required to be Replaced Bedrooms Lost (Removed or Destroyed) and Required to be Replaced Above Moderate Units Lost That Agency is Not Required to Replace Above Moderate Bedrooms Lost That Agency is Not Required to Replace c Other Activity. Pursuant to Sections 33080.4(a)(1) and (a)(3) based on activities other than the destruction or removal of dwelling units and bedrooms reported on Line 6a. report by income category the number of elderly and nonelderly households permanently displaced over the reporting_year: Mimhwr of Hnnuhnldc Other Activity VL L M AM I Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced - Total d As required in Section 33413.5, identify, over the reporting ,a, each replacement housing plan required to be adopted before the permanent displacement, destruction, and/or removal of dwelling units and bedrooms impacting the households reported on lines 6a. and 6b. Date / / Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. California Redevelopment Agencies — Fiscal Year 2002-2003 HCD-A c, T, a tit /AIN Parrs+ A of F; 69 Agency Name: La Ouinta Redevelopment AgM Project Area Name: Project Area No. 2 Estimated Project Area Households to be Permanently Displaced Over Current Fiscal Year: 7. a. As required in Section 33080.4(a)(2) for a redevelopment project of the agency, estimate. over the current fiscal veer, the number of elddy and nonelderly households, by income caegory, expected to be permanently displaced. (Note: actual displacements will be reported forthe next ieporting year on Line 6). NnmhPr of NmlcPhnIldc Project Activity VL L M AM Total Households Permanently Displaced - Elderly Households Permanently Displaced - Non Elderly Households Permanently Displaced - Total c As required in Section 33413.5, for the current fiscal year, identify each replacement housing plan required to be adopted before the permanent displacemert, destruction, and/or removal of dwelling units and bedrooms impacting the households reported in 7a Date / / Name of Agency Custodian mo day yr Date / / Name of Agency Custodian mo day yr Please attach a separate sheet of paper listing any additional housing plans adopted. Units Developed Inside the Project Area to Fulfill Requirements of Other Project Area(s) 8. Pursuant to Section 33413(b)(2XAxv), agencies may choose one or more project areas to fulfill another project area's requirement to construct new er substantially rehabilitate dwelling units, provided the agency conducts a public hearing and finds, based on substantial evidence, that the aggregation of dwelling units in one or more project areas will not cause or exacerbate racial, ethnic, or economic segregation. Were any dwelling units in this project area developed to partially or completely satisfy another project area's requirement to construct new cr substantially rehabilitate dwelling units? ❑ No. ❑ Yes. Date initial finding was adopted? / / Resolution # Date sent to HCD mo day yr mo day yr 1willun UI "Wrinlar, V111W Name of Other Project Arms) VL I L I M I Total California Redevelopment Agencies — Fiscal Year 2002-2003 c..>, a inn /AIN HCD-A Pane C of /+ PE Agency Name: La Quinta Redevelopment Ag, rm Project Area Name: Project Area No. 2 Sales of Owner -,Occupied Units Inside the Project Area Prior to the Expiration of Land Use Controls 9. Section 33413(c)(2)(A) specifies that pursuant to an adopted program, which includes but is not limited to an equity sharing program, agencies may peanit the sale of owner -occupied units prior to the expiration of the period of the land use controls established by the agency. Agencies must deposit sale proceeds into the Low and Moderate Income Housing Fund and within three (3) years from the date the unit was sold, expend funds to make another unit equal in affordability, at the same income level. to the unit sold. a. S al es. ❑No E]Yes b. Did the agency permit the sale of any owner -occupied units during the reporting yea? Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total Units Sold Over Reporting Year Equal Units. yam? ❑No QYes Were reporting year funds spent to make units equal in affordability to units sold over the last three reporting $ Total Proceeds From Sales Over Reporting Year Number of Units SALES VL L M Total Units Made Equal This Reporting Yr to Units Sold Over This Reporting Yr Units Made Equal This Reporting Yr to Units Sold One Reporting Yr Ago Units Made Equal This Reporting Yr to Units Sold Two Reporting Yrs Ago Units Made Equal This Reporting Yr to Units Sold Three Reporting Yrs Ago Affordable Units to be Constructed Inside the Project Area Within Two Years 1l. - Pursuant to Section 33080.4(a)(l0), report the number of very low, low, and moderate income units to be financed by any federal, state, local, or private source in order for construction to be completed within two yeas from the date of the agreement or contract executed over the reporting year. Identify the project and/or contractor, date of the executed agreement er contract, and estimated completion date Specify the amount reported as an encumbrance en HCD-C, line 6a. and/or any applicable amount designated on HCD-C, Line 7a. such as for capital outlay or budgeted funds intended to be encumbered for project use within two years from the reporting year's agreement or contract date. DO NOT REPORT ANY UNITS ON THIS SCHEDULE A THAT ARE REPORTED ON OTHER HCD-As, B, OR Ds. Col A Col B Col C Col D Col E Name of Agreement Estimated Sch C Amount Sch C Amount Project and/or Execution Completion Date Encumbered Designated Contractor Date w/in 2 rs of Col B Line 6a Line 7a- L M Total 47 /Adams 10/15/02 By 10/15/04 $887,000 $ 81 0 0 81 48 /Adams 1 /7/03 By 1 /7/05 $7,800,000 $ 0 0 149 149 $ $ Please attach a separate sheet of paper to list additional information. California Redevelopment Agencies — Fiscal Year 2002-2003 c,.1, a 17i1 /AIN HCD-A pa RP F; of A 8 J 80 SCHEDULE HCD-C Agency Name: La Ouinta Redevelopment Agency Preparer's Name; Title: Jim Simon. Consultant Prepaer's Telephone No: (714) 541-4585 Low & Moderate Income Housing Funds Agency -wide Activity for Fiscal Year that Ended 06/ (YO Project Area Name: Project Area No 1 Preparer's E-Mal Address: jsimon a,webrsg,wm Preparer's Facsimile No: (714) 836-1748 Report on the "status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on information reported to the State Controller. 1. Beginning Balance (Use"Net Resources Available" from last fiscal year report to HCD) a if Beginning Balance requires adjustment(s) identi f the reason and amount for each adiustrrient: Use < $ > for negative amounts or amounts to be subtracted $ b. Total Ad justment(s) (indicate whether positive or <negative>) c. Adjusted Beginning Balance [Beginning Balance plus + or minus <-> Total Adjustment(s)] 2. Project Area(s) Receipts and Housing Fund Revenues a. All Project Areas. Total Deposits [Sum of amount(s) from Line 3k,HCD-A(s)] b. Other revenues not reported on Schedule HCD-A(s) [Identify source(s) and amount(s)]: c. Total Housing Fund Revenues Total Resources (Line lc. + Line 2a + Line 2c.) 12,682,181 $12,682,181 $8,588,896 $219271,077 NOTES: Many amounts to report as Expenditures and Other Uses (beginning on the next page) should be taken from amounts reported to the State Controller's Office (SCO). Review the SCO's Redevelopment Agencies Financial Transactions Report. Housing Fund 'Transfers -out" to other intemal Agency funds: Report the specific use of all transferred funds on applicable lines 4a.-k of Schedule C. For example, transfers from the Housing Fund to the Debt Service Fund for the repayment of principal and interest of debt proceeds deposited to the Housing Fund should be reported on the applicable item comprising HCD-C Line 4c, providing tax increment (gross and deposit amounts) were reported on Sch-As. External transfers out of the Agency should be reported on HCD-C Line 4j (eg.: transfer of excess surplus to the County Housing Authority). OtherUses: Nan-GAAP (Generally Accepted Accounting Erinciples) recording of expenditures such as land purchases for agencies using the Land Held for Resale method to record land purchases should be reported on HCD-C Line4a(l). Ftmds spent resulting in loans to the Housing Fund should be included in HCD-C lines 4b., 4f., 4g., 4h., and 4i as appropriate. The statutory dte pertaining to Community Ralew1opment Law (CRI) is provided for preparers to review to determine the appropriatehess of Low and Moderate Income Housing Fund (LMIHF) expenditures and other uses HCD does not represent that line items identifying anyexpenditures and other uses are allowable CRL is accessible on the Internet 1webske: http://www.leginfo.ca.govi (California Law)] beginning with Section 33000 of the Health and Safety Code HV ��++ . 81 Agency Name: La Quinta RedevelMment Agency 4. Expenditures and Other Uses a Ac4uisition of Property & Building, Sites [33334.2(e)( &Housing j33334.2(e)(6)1: (1) Land Assets (Investment — Land Held for Resale) * $ (2) Housing Assets (Fixed Asset) * $ (3) Acquisition Expense $ (4) Operation of Acquired Property $ (5) Relocation Costs $ (6) Relocation Payments $ (7) Site Clearance Costs $ (8) Disposal Costs $ (9) Other [Explain and identify amount(s)]: $ $ $ * Reported to SCO as part of Assets and Other Debts (10) Subtotal Property/Building Sites/Housing Acquisition (Sum of Lines 1 — $0 9) b. Subsidies from Low and Moderate Inaome Housirig Fund (LMIHF): (1) 151 Time Homebuyer Down Payment Assistance $2,340,804 (2) Rental Subsidies $608,830 (3) Purchase of Affordability Covenants [33413(b)2(B)] $ (4) Other [Explain and identify amount(s)]: $ (5) Subtotal Subsidies from LM1HF (Sum of Lines l — 4) $2,949,634 c Debt Service [33334. (gfi)1. Report LMIHF's share of debt service. If paid from Debt Service Fund, ensure "gross" tax increment is reputed on HCD-A(s) Line 3a(l ). (1) Debt Principal Payments (a) Tax Allocation, Bonds & Notes $623, l 00 (b) Revenue Bonds & Certificates of Participation $ (c) City/County Advances & Loans $ (d) U. S. State & Other Long —Term Debt $ (2) Interest Expense $1,454,578 (3) Debt Issuance Costs $ (4) Other [Explain and identify amount(s)]: $ (5) Subtotal Debt Service (Sum of Lines l — 4) $2,077,678 d Planning and Administration Costs 3334.3(eX1)1: (1) Administration Costs $126,438 (2) Professional Services (non project specific) $316,365 (3) Planning/Survey/Design (non project specific) $277,783 (4) Indirect Nonprofit Costs [33334.3(e)(1)(B)] $ (5) Other [Explain and identify amount(s)]: $ $ $ $ (6) Subtotal Planning and Administration (Sum of Lines 1 — 5) $720,586 �e 82 Agency Name: La Ouinta Redevelopment Agency 4. Expenditures and Other Uses (continued) e. On/Off-Site Improvements [33334.2(e)(2)] Complete item 13 $ f. Housing Construction [33334.2(e)(5)] $5,343,341 g. Housing Rehabilitation [33334.2(e)(7)] $9,135 h. Maintenance of Mobilehome Parks [33334.2(e)(10)] $ i. Preservation of At -Risk Units [33334.2(e)(11)] $ j. Transfers Out of Agency (1) For Transit village Development Plan (33334.19) $ .(2) Excess Surplus [33334.12(a)(1)(A)] $ (3) Other (specify code section authorizing transfer and amount) A. Section $ B. Section $ Other Transfers Subtotal $ (4) Subtotal Transfers Out of Agency (Sum of j(l) through j(3)) $ k. Other Expenditures and Uses [Explain and identify amount(s)]: s Subtotal Other Expenditures and Uses $5,352,476 1• Total Expenditures and Other Uses (Sum of lines 4a.-k.) $11,100,374 5. Net Resources Available [End -of Reporting Fiscal Year] [Page 1, Line 3, Total Resources minus .Total Expenditures and Other Uses on Line 4.1.] $10,170,703 6. Encumbrances and Unencumbered Balance a. Encumbrances. Amount of Line 5 reserved for future payment of legal contract(s) or agreement(s). See Section 33334.12(g)(2) for definition. $8,687,000 Refer to item 10 on Sch-A(s) and item 4 on Sch-B. b. Unencumbered Balance (Line 5 minus Line 6a). Also enter on Page 4, Line 11 a. $1,4839703 7. Designated/Undesignated Amount of Available Funds A Designated Amount of Line 6b. budgeted/planned to use near -term Refer to item 10 on Sch-A(s) and item 4 on -Sch-B $ b. Undesignated Amount of Line 6b. not yet budgeted/planned to use $ 1,483,703 8. Other Housing Fund Assets (not included as part of Line 5) a. Indebtedness from Deferrals of Tax Increment (Sec. 33334.6) [refer to Sch-A(s), Line 5c (2)]. $ b. Value of Land Purchased with Housing Funds and Held for Development of Affordable Housing. Complete Sch-C item 14. $ c. Loans Receivable for Housing Activities $ d. Residual Receipt Loans (periodic/fluctuating payments) $ e. ERAF Loans Receivable (all years) (Sec. 33681) $ f. Other Assets [Explain and identify amount(s)]: 9. Total Other Housing Fund Assets (Sum of lines 8a.-f.) $0 9. TOTAL FUND EQUITY[Line 5 (Net Resources Available) +8g (Total Other Housing Fund Assets] $10,170,703 Compare Line 9 to the below amount reported to the SCO (Balance Sheet of Redevelopment Agencies Financial Transactions Report. [Explain differences and identify amount(s)]: ENTER LOW -MOD FUND TOTAL EQUITIES (BALANCE SHEET) REPORTED TO SCO California Redevelopment Agencies — Fiscal Year 2002-2003 HCD-C 83 Sch C (7i1iO3) Page 3 of 8 Agency Name: La Quinta Redevelopment Agent Excess Surplus Information Pursuant to Section 33080.7 and Section 33334.12(gxl ), report on Excess Surplus that is required to be determined on the fist day of a fiscal yea. Excess Surplus exists when the Adjusted Balance exceeds the � cif: (l) $1,000,000 or (2) the aggregate amount of talc increment deposited to the Housing Fund during the prior four fiscal years. Section 33334. l2(g)(3XA) and (B) provide that the Unencumbered Balance can be adjusted for: (1) any remaining revenue generated in the reporting year from unspent debt proceeds and (2) if the land was disposed of during the reporting year to develop affordable housing, the difference between the fair market value of land and the value received. The Unencumbered Balance is calculated by subtracting encumbrances from Net Resources Available "Encumbrances" are funds reserved and committed pursuant to a legally enforceable contract or agreement for expenditure for authorized redevelopment housing activities [Section 33334.12(g)(2)1 For Excess Surplus calculation purposes, carry over the prior year's HCD Schedule C Adjusted Balance as the Adjusted Balance on the first day of the reporting fiscal year. Determine which is larger: (1) $1 million or (2) the total of tax increment deposited over the prior four years. Subtract the largest amount from the Adjusted Balance and, if positive, report the amount as Excess Surplus. 10. Excess Surplus: ('mmplete C nlumnc 2_ 1_ 4_ & 5 to calculate Excess Surnkis for the ret)ortinS vear. Columns 6 and 7 track prior years' Excess Surplus _., Column l Column 2 Columnl Column 4 Column 5 Column 6 Column 7 Sum of Tax Current Current Amount 4 Prior and Total Tax Increment RRcpor ing Year Re orp ting Year Expended/Encumbered Remaining Excess current Incranent Deposits Over 1" Day 1' Day Against FY Balance of Surplus for Each Reporting Deposits to Prior Four Adjusted Excess Surplus Excess Surplus as of Fiscal Year as of Years Housing FYs Balance Balances End of Reporting Year End of Reporting Year Fund Rat Yrs Ago $3,592.472 $0 $0 $0 FY 1998-99 Rftt Yrs Ago $4,449,326 $0 $0 $0 FY 1999-00 Yrs Ago $5,254,713 $0 $0 $0 FY 2000-01 Rat Yr Ago $6,S13,699 $4 $0 $0 FY 2001-02 CURRENT Sum of Col 1&t Year's Sch C Col 4 minus Reporting Adjusted Balance larger of Col 3 or Year $ l ' r = FY 2002-03 $19,810,210 ($1,597,819) =�_V�1 $0 $0 $0 11. Repot Year Ending Unencumbered Balance and Adjusted Balance: a. Unencumbered Balance (End of Year) [Page 3, line 6b] $1,483,703 b. if eligible, adjust the Unencumbered Balance for: (1) Debt Proceeds [33334.12(gx3)(B)]: Identify unspent debt proceeds and related income remaining at end of reporting year $74,623 (2) Land Conveyance Losses [(33334.12(g)(3)(A))]: Identify r�,I o� rting ,year losses from sales/grants/leases of land acquired with low -mod funds, if 49% or more of new or rehabilitated units will be affordable to lower -income $ households 12. Adj u sted Bal an ce (for next year's determination of Excess Surplus) [Line l l a minus sum of l l b(1) and l l b(2)] $1,409,080 Note: Do not enter Adjusted Balance in Col 4. It is to be reported as next year' s 1st day amount to determine Excess Surplus a if there is remaining Excess Surplus from what was determined on the first day of the reporting year, describe the agency's plan (as specified in Section 33334.10) far transferring, encumbering, or expending excess surplus: b. If the plan described in 12a. was adopted, enter the plan adoption date: / / 89 mo day yr 84 Agency Name: La Quinta Redevelopment Agency Miscellaneous Uses of Funds 13. If an amount is reported in 4e., pursuant to Section 33080.4(a)(6), report the total number of very low-, low-, and moderate -income households that directly benefited from expenditures far onsite/offsite improvements which resulted in either new construction. rehabilitation, or the elimination of health and safety hazards. (Note: If Line 4e of this schedule does not show expenditures for improvements, no units should be reported here.) Households Benefiting Income Households Households from Elimination of Level Constructed Rehabilitated Health and Safety Duration of Deed Restriction Hazard Very Low Low Moderate 14. If the agency is holding land for fixture housing development (refer to Line 8b), summarize the acreage (round to tenths, do not report square footage), aping, date of purchase, and the anticipated start date for the housing development. SiteName/Location* No. of Acres Zoning Purchase Date Estimated Date Available Comments Please attach a separate sheet of paper listing any additional sites not reported above. 15. Section 33334.13 requires agencies which have used the Housing Fund to assist mortgagors in a homeownership mortgage revenue bond program, or home financing program described in that Section, to provide the following information: a. Has your agency used the authority related to definitions of income or family size adjustment factors provided in Section 33334.13(a)? Yes ❑ No ❑ Not Applicable b. Has the agency complied with requirements in Section 33334.13(b) related to assistance for very low-income households equal to twice that provided for above moderate -income households? Yes ❑ No ❑ Not Applicable n `J 85 Agency Name: La Ouinta Redevelopment Agency 16. Did the Agency use non-LMWTunds as matching funds for the Federal HOME or HOPE program during the reporting period? If yes, please indicate the amount of non-LMIHF funds that were used for either HOME or HOPE program support. HOME $ HOPE $ 17. Pursuant to Section 33080.4(a)(11), the agency shall maintain adequate records to identify the date and amount of all LM1HF deposits and withdrawals during the reporting period. To satisfy this requirement, the Agency should keep and make available upon request any and all deposit and withdrawal information. DO NOT SUBMIT RECORDS OF DEPOSITS/WITHDRAWALS. Has your agency made any deposits to or withdrawals from the LMIHF? Yes ❑ - No ❑ If yes, identify the document(s) describing the agency's deposits and withdrawals by listing for each document, the following (attach additional pages of similar information as necessary): Name of document: Expenditure Detail Report Date of document: 06 / 30 L 03 mo day yr Name of Agency Custodian (person): Amy Swan -Draper Custodian's telephone number: (760 77� 7-7150 Place where record can be accessed: Finance DeRartment / City Hall Name of document: Date of document: mo day yr Name of Agency Custodian (person): Custodian's telephone number: Place where record can be accessed: 18. Use of Other (non Low -Mod Funds) Redevelopment Funds for Housing Please briefly describe the use of any non-LMIHF redevelopment funds (i.e., contributions from the other 80% of tax increment revenue) to construct, improve, assist, or preserve housing in the community. None used. 19. Su aestions/Resource Needs Please provide suggestions to simplify and improve future agency reporting and identify any training, information, and/or other resources, etc. that would help your agency to more quickly and effectively use its housing or other funds to increase, improve, and preserve affordable housing? None 20. Annual Monitorin¢ Reports of Previously Completed Affordable Housing Proiects/Programs (H&SC 334181 Were all Annual Monitoring Reports received for all prior years' affordable housing projects/programs?: Yes ® No ❑ 91 California Redevelopment Agencies — Fiscal Year 2002-2003 HCD-C 86 Sch C (7/l/03) Page 6 of 8 Agency Name: La Ouinta Redevelopment Agency 21. Project Achievement and HCD Director's Award for Housing Excellence Project achievement information is optional but can serve important purposes: Agencies' achievements can inform others of successful redevelopment projects and provide instructive information for additional successful projects. Achievements will be included in HCD's Annual Report of Housing Activities of California Redevelopment Agencies to assist other local agencies in developing effective and efficient programs to address local housing needs. In addition, HCD selects various projects to receive the Director's Award for Housing Excellence. Projects are selected based on criteria such as local affordable housing need(s) met, resources utilized, barriers overcome, and project innovation/complexity, etc. Project achievement information should only be submitted for one affordable residential project that was completed within the reporting year as evidenced by a Certificate of Occupancy. The project must not have been previously reported as an achievement. To publish agencies' achievements in a standard format, please complete information for each underlined-categor , below addressing suggested topics in a narrative format that does not. exceed two pages (see example, next page) In addition to submitting information with other HCD forms to the State Controller, please submit achievenent information on a 3.5 inch diskette and identify the software type and version. For convenience, the diskate can be separately mailed to: HCD Policv Division, 1800 3`' Strea, Sacramento, CA 95814 or data can be emailed by attaching the file and sending it to: atorwns g.hcd. ca gov or rl h_ cd. ca. goy. AGENCY INFORMATION • Project Type (Choose one of the categories below and one kind of assistance representing the primaproject type): New/Additional Units (Previously Unoccupied/Uninhabitable): Existine Units (Previously Occupied) - New Construction to own - Rehabilitation of Owner -Occupied - New Construction to rent - Rehabilitation of Tenant -Occupied - Rehabilitation to own - Acquisition and Rehabilitation to Own - Rehabilitation to rent - Acquisition and Rehabilitation to Rent - Adaptive Re -use - Mobilehomes/Manufactured Homes - Mixed Use Infrll - Payment Assistance for Owner or Renter - Mobilehomes/Manufactured Homes - Transitional Housing - Mortgage Assistance - Other (describe) - Transitional Housing - Other (describe) • Agency Name: • Agency Contact and Telephone Number for the Project: DESCRIPTION • Project Name • Clientele served [owner, renter, income group, special need (e.g. large family or disabled), etc.] • Number and type of units and location, density, and size of project relative to other projects, etc. • Degree of affordability/assistance rendered to families by project, etc. • Uniqueness (land use, design features, additional services/amenities provided, funding sources/collaboration, befoie/af3er project conversion such as re -use, mixed use, etc.) • Cost (acquisition, clean-up, infrastructure, conversion, development, etc.) HISTORY • Timeframe from planning to opening • Barriers/resistance (legal/financid/community, etc.) that were overcome • Problems and creative solutions found • Lessons learned and/or recommendations for undertaking a similar project AGENCY ROLE AND ACHIEVEMENT • Degree of involvement with concept, design, approval, financing, construction, operation, and cost, etc. Specific agency and/or community goals and objectives met, etc. 87 Agency Name: La Ouinta Redevelopment A encv ACHIEVEMENT EXAMPLE Project Type' NEW CONSTRUCTION- OWNER OCCUPIED Redevelopment Agency Contact: Name (Area Code) Telephone # Project/Program Name: Project or Program Description Hist A gencyRole 93 SCHEDULE HCD-DI GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agyv or nonagy dev/rental or owner), complete a D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner, Area 2: 6 Rental; & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: Identify Project Area or specify "Outside": General Title of Housing Project/Program: Project/Program Address (optional): Street: 53-035 Avenida Herrera & 53-055 Avenida Herrera LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA NO.1 BUILDING HORIZONS Cit La Quinta ZIP: 9Z253 Owner Name (optional): Curry, Guidino Total Project/Program Units: # 2 Restricted Units: # 2 Unrestricted Units: # 0 For projects/programs with no RDA assistance, do not complete any of below or any of HCD 132-136. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)1? ❑ YES Z NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by Ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available tNntP• A unit may serve multiole "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 0 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY go FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 Aff d bi � '1't n d/or S ecjal Need Use Restriction Term tenter da Imonth/ ear usingdi its, e.g. 0710112002 : or a a Replacement Housing Units Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A 6/27/2003 N/A Restriction End Date N/A L6/27/2048 N/A Funding Sources: Redevelopment Funds: $169.500 Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ 169,500 Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) Z Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ❑ No Agency Assistance (Sch HCD-D7) 94 99 SCHEDULE HCD-D3 INCLUSIONARY HOUSING UNITS IN( SIDE PROJECT AREA) (units not claimed on Schedule D-4,5,6,7) (units with required affordability restrictions that agency or community controls) Agency: LA QUINTA REDEVELOPMENT AGENCY Redevelopment Project Area Name: Project Area No. Affordable Housing Project Name: Building Horizons Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑ Agency Developed ® Non -Agency Developed Check only one. If both apply, complete a separate form for each (with another Sch-Di): ❑ Rental ® Owner -Occupied Enter the number of units for each applicable activity below: Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units: Elderly Units . Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW. MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 2 2E 2 0 2� Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): B. Substantial Rehabilitation (Post-93/AB 1290 Definition of Value >25%: Credit for Obligations Since 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): E=1 C. Other/Substantial Rehabilitation (Pre-94/AB 1290 Definition: Credit for Obligations Between 1976 and 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. i I I I I F I I D. Acquisition of Covenants (Post-93/AB 1290 Reform: Only Multi -Family Vlow & Low & Other Restrictions): Elderly Units Non Elderly Units TOTAL Elderly S Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. TOTAL UNITS (Add only TOTAL of all "TOTAL Elderly / Non Elderly Units,,): If TOTAL UNITS is less than "Total Project Units" on HCD Schedule DI, report the remaining units as instructed below. Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units ❑ Inclusionary Units (Outside Project Area) Other Housing Units Provided: tSch HCD-D2) (Sch HCD-D4) ❑ With LMIHF (Sch HCD-D5) ❑ Without LMIHF (Sch HCD-D6) ❑ No Assistance (Sch HCD-D7) Identify the number of Inclusionary Units which also have been counted as Replacement Units: Elderly Units Non Elderly Units TOTAL Elderly 8 Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. �J SCHEDULE HCD-DI GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agy or nonage dev/rental or owner), complete a D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner; Area 2: 6 Rental; & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-1s & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: LA QUINTA REDEVELOPMENT AGENCY Identify Project Area or specify "Outside": PROJECT AREA NO.1 General Title of Housing Project/Program: Project/Program Address (optional):. Street: Various addresses - in -fill lots La Quinta Housing Program - Home Purchase Loan Program City La Quinta ZIP: 9M Owner Name (optional): Various Total Project/Program Units: # 29 Restricted Units: # 29 Unrestricted Units: # 0 For projects/programs with no RDA assistance, do not complete any of below or any of HCD 132-136. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES ® NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available (Note: A unit may serve multiple "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 6 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY NO FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 AfFnrdnhilifv and/nr Ananial Need Use Restriction Term (enter day/month/vear using digits. e.g. 07/01/2002): Replacement Housing Units Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A 7/31/2002 to 6/20/2002 N/A N/A Restriction End Date N/A 7/31/2047 to 6/20/2048 N/A N/A Funding Sources: Redevelopment Funds: $ 2,207,924 Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ 2,207,924 Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ® Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-135) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ❑ No Agency Assistance (Sch HCD-D7) 06 91 SCHEDULE HCD-D3 INCLUSIONARY HOUSING UNITS (INSIDE PROJECT AREA) (units not claimed on Schedule D-4,5,6,7) (units with required affordability restrictions that agency or community controls) Agency: LA QUINTA REDEVELOPMENT AGENCY Redevelopment Project Area Name: Project Area No. 1 Affordable Housing Project Name: La Quinta Housing Program — Home Purchase Loan Program Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑ Agency Developed ® Non -Agency Developed Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑ Rental ® Owner -Occupied Enter the number of units for each applicable activity below: Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 23 6 29 E 1 23 6 29 � I I � Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): B. Substantial Rehabilitation (Post-93/AB 1290 Definition of Value >25%: Credit for Obligations Since 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. oaE=Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): C. Other/Substantial Rehabilitation (Pre-94/AB 1290Definition: Credit for Obligations Between 1976 and 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. r1' _ o0 E I I-1 D. Acquisition of Covenants (Post-93/AB 1290 Reform: Only Multi -Family Vlow & Low & Other Restrictions): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. TOTAL UNITS (Add only TOTAL of all ,TOTAL Elderly / Non Elderly Units,,): 29 If TOTAL UNITS is less than "Total Project Units" on HCD Schedule DI, report the remaining units as instructed below. Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units ❑ Inclusionary Units (Outside Project Area) Other Housing Units Provided: (Sch HCD-D2) (Sch HCD-D4) ❑ With LMIHF (Sch HCD-D5) ❑ Without LMIHF (Sch HCD-D6) ❑ No Assistance (Sch HCD-D7) Identify the number of Inclusionary Units which also have been counted as Replacement Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 92 SCHEDULE HCD-DI GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agy or nonagy dev/rental or owner) complete a D1 and applicable D2- 137. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner; Area 2: 6 Rental; & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: LA QUINTA REDEVELOPMENT AGENCY Identify Project Area or specify "Outside": PROJECT AREA NO. 1 General Title of Housing Project/Program: La Quinta Rental Housing Program Project/Program Address (optional): Street: Cam: ZIP: Various addresses — in -fill lots La Quinta 92253 Owner Name (optional): Various Total Project/Program Units: # 22 Restricted Units: # 22 Unrestricted Units: # 0 For projects/programs with no RDA assistance, do not complete any of below or any of HCD D2-D6. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES ® NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: #- 0 ❑ Check, if data not available /Nnta- A „nit may serve multiole "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 0 FEMALE HEAD OF HOUSHOLD # 6 ELDERLY # 0 FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 A44. rAftks1i4v ftnAinr Cnorini Nioorl IIca Rpctrictinn Term tenter day/month/vear using digits, e.g. 07/01/2002): /911 V1 VGI R/111� GI.,Y/V■ V vv..r. Replacement Housing Units -- ------ -- ---- - - - Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start.Date N/A 1/23/2003 & 5/23/2003 N/A N/A Restriction End Date N/A 1/23/2058 & 5/23/2058 N/A N/A Funding Sources: Redevelopment Funds: $ 608.830 Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ 608.830 Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ® Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ❑ No Agency Assistance (Sch HCD-D7) 98 93 SCHEDULE HCD-133 INCLUSIONARY HOUSING UNITS IN( SIDE PROJECT AREA) (units not claimed on Schedule D-4, 5, 6, 7) (units with required affordability restrictions that agency or community controls) Agency: LA QUINTA REDEVELOPMENT AGENCY Redevelopment Project Area Name: Project Area No. 1 Affordable Housing Project Name: La Quinta Rental Housing Program Check only one. If both apply,'complete a separate form for each (with another Sch-D1): ❑ Agency Developed ® Non -Agency Developed Check only one. If both apply, complete a separate form for each (with another Sch-D1): ® Rental ❑ Owner -Occupied Enter the number of units for each applicable activity below: Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW. MOD TOTAL INELG. Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): E=' B. Substantial Rehabilitation (Post-93/AB 1290 Definition of Value >25%: Credit for Obligations Since 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 6 1 1 J= 16 16 22 22 Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): . E=1 C. Other/Substantial Rehabilitation (Pre-94/AB 1290 Definition: Credit for Obligations Between 1976 and 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL ' INELG. VLOW LOW MOD TOTAL INELG. oo�- oa o0 D. Acquisition of Covenants (Post-93/AB 1290 Reform: Only Multi -Family Vlow & Low & Other Restrictions): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. M= TOTAL UNITS (Add only TOTAL of all "TOTAL Elderly / Non Elderly Units,,): 22 If TOTAL UNITS is less than 'Total Project Units" on HCD Schedule DI, report the remaining units as instructed below. Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units ❑ Inclusionary Units (Outside Project Area) Other Housing Units Provided: (Sch HCD-D2) (Sch HCD-D4) ❑With LMIHF (Sch HCD-D5) ❑ Without LMIHF (Sch HCD-D6) ❑ No Assistance (Sch HCD-D7) Identify the number of Inclusionary Units which also have been counted as Replacement Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. .) 9 94 SCHEDULE HCD-D1 GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agy or nonagy dev/rental or owner), complete a D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner, Area 2: 6 Rental, & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: LA QUINTA REDEVELOPMENT AGENCY Identify Project Area or specify "Outside": PROJECT AREA NO. 1 General Title of Housing Project/Program: Project/Program Address (optional): Street: 52-945 Avenida Rubio La Quinta Housing Program — Residential Rehabilitation Loan Program C&: La Quinta ZIP: 92253 Owner Name (optional): Dierks Total Project/Program Units: # 1 Restricted Units: # 0 Unrestricted Units: # 1 For projects/programs with no RDA assistance, do not complete any of below or any of HCD 132-136. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES Z NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available (Note: A unit may serve multiple "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 0 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY # 0 FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 A#fnrAftkm1i4v !mnA1r%r Cnat-ial Naari IIca Rpctrictinn Term (enter day/month/vear using digits. e.a. 07/01/2002): Replacement Housing Units Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A N/A N/A N/A Restriction End Date N/A N/A N/A N/A Funding Sources: Redevelopment Funds: $ 9.135 Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ 9.135 Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) Z With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ❑ No Agency Assistance (Sch HCD-D7) 95 SCHEDULE HCD-D5 OTHER HOUSING UNITS PROVIDED (AGENCY ASSISTANCE WITH LMIHF) (units not claimed on Schedule D-Z3,4,6,7) (lack minimum replacement or inclusionary, restrictions and/or not controlled by agency or community) Agency: LA QUINTA REDEVELOPMENT AGENCY Redevelopment Project Area Name, or "Outside": Project Area No. 1 Affordable Housing Project Name: La Quinta Housing Program — Residential Rehab Loan Program Check only one: ® Inside Project Area ❑ Outside Project Area Check only one. If both apply, complete a separate form for each (with another Sch-DI.): ❑ Agency Developed ® Non -Agency Developed Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑ Rental ® Owner -Occupied Enter the number of units for each applicable activity below: Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units (non replacement/non inclusionary): Elderly Units Non Elderly Units TOTAL Elderly !& Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. B. Substantial Rehabilitation Units (value increase with land > 25% (non replacement/non inclusionary): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. C. Non -Substantial Rehabilitation Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. D. Acquisition of Units Only (non acquisition of affordability covenants for inclusionary credit): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. E=-]I I I I I I E I E. Mobilehome Owner / Resident: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. I I I F:71 I I I F=- I I I " I F=71� F. Mobilehome Park Owner / Resident: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 96 Agency Name: La Ouinta Redevelopment Agency Housing Project Name: Residential Rehab Loan Program SCHEDULE HCD-D5 OTHER HOUSING UNITS PROVIDED (AGENCY ASSISTANCE WITH LMIHF) (continued) Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total G. Preservation (H&S 33334 2(e)(11) Threat of Public Assisted/Subsidized Rentals Converted to Market): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. E H. Subsidy (other than any activity already reported on this form): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. I . Other Assistance: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. F=---] E TOTAL UNITS (Add only TOTAL of all "TOTAL Elderly / Non Elderly Units"): If TOTAL UNITS is less than "Total Project Units" shown on BCD Schedule DI, report the remainder as instructed below. Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units Inclusionary Units: Other' Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑ Without LMIHF (Sch HCD-D6) ❑ Outside Project Area (Sch HCD-D4) ❑ No Assistance (Sch HCD-D7) Califomia Redevelopment Agencies - Fiscal Year 2002-2003 1,: r) HCD-D5 97 SCHEDULE HCD-D1 GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/aqy or nonagy dev/rental or owner), complete a-D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner, Area 2: 6 Rental; & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: Identify Project Area or specify "Outside": General Title of Housing Project/Program: Project/Program Address (optional): Street: Various Owner Name (optional): LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA NO. 1 Market Rate Housing Construction C ity La Quinta ZIP: 92253 Total Project/Program Units: # 344 Restricted Units: # 0 Unrestricted Units: # 0 For projects/programs with no RDA assistance, do not complete any of below or any of HCD D2-D6. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES ® NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available (Note:* A unit may serve multiple "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) go DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 0 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY # 0 FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 A#nrAnhility nnrl/nr Rnarial Noad llse Restriction Term tenter day/month/veer usina digits, e.a. 07/01/2002): Replacement Housing Units Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A I N/A N/A N/A Restriction End Date N/A I N/A N/A N/A Funding Sources: Redevelopment Funds: $ Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ® No Agency Assistance (Sch HCD-D7) SCHEDULE HCD-D7 HOUSING UNITS PROVIDED (NO AGENCY ASSISTANCE) (units not claimed on Schedule D-Z3,4,5,6) Agency: La Quinta Redevelopment Agencv Redevelopment Project Area Name, or "Outside": Project. Area No. 1 Housing Project Name: Market Rate Housing (Non -affordable) NOTE: On this form, only report UNITS NOT REPORTED on HCD-D2 through HCD-D6 for projecdprogram units that have not received an agency assistance. Agency assistance includes either financial assistance (LMIHF or other agency funds) or nonfinancial assistance (design, planning, etc.) provided by agency staff. In some cases, of the total units reported on HCD DI, a portion of units in the same projecdprogram may be agency assisted (reported on HCD-D2 through HCD-D6) whereas other units may be unassisted by the agency (reported on HCD-D7). The intent of this form is to: (1) reconcile any difference between total projecdprogram units reported on HCD-Dl compared to the sum of all the project'slprogram's units reported on HCD-D2 through HCD-D6, and (2) account for other (nonassisted) housing units provided inside a proiect area that increases the agency's inclusionary obligation. Reporting nonagency assisted proiects outside a proiect area is optional, if units do not make-up any part of total units reported on HCD-Dl. HCD-D7 Reporting Examples Example 1 (reporting partial units): A new 100 unit project was built (reported on HCD-Dl, Inside or Outside a project area). Fifty (50) units received agency assistance 130 affordable LMIHF units (reported on either HCD-D2, D3, D4, or D5) and 20 above moderate units were funded with other agency funds (reported on HCD-D6)J. The remaining 50 (privately financed and developed market -rate units) must be reported on HCD D7 to make up the difference between 100 reported on DI and 50 reported on D2 D6). Example 2 (reporting all units): Inside a project area a condemned, historic property was substantially rehabilitated (multi family or single-family), funded by tax credits and other private financing without any agency assistance. Check whether Inside or Outside Project Area in completing applicable information below: ® Inside Project Area Enter the number for each applicable activity: New Construction Units: Substantial Rehabilitation Units: 0 Total Units: F=11 If the agency did not provide any assistance to any part of the inside Project Area project, provide: Building Permit Number: Permit Date: mo day yr ❑ Outside. Project Area Enter the number for each applicable activity: New Construction Units: Substantial Rehabilitation Units: Total Units: - Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) 0 Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) SCHEDULE HCD-E CALCULATION OF INCREASE IN AGENCY'S INCLUSIONARY OBLIGATION BASED ON SPECIFIED HOUSING ACTIVITY DURING THE REPORTING YEAR Agency: LA QUINTA REDEVELOPMENT AGENCY Name of Project or Area (if applicable, list "Outside" or "Summary": PROJECT AREA NO. Complete this form to report activity separately by projector area or to summarize activity for the year. Report -all new construction and/or substantial rehabilitation units from Forms D2 through D7 that were: (a) developed by the agency and/or (b) developed only in a project area by a nonagency person or entity. PART I [H&SC Section 33413(b)(1)] AGENCY DEVELOPED UNITS DURING THE REPORTING YEAR BOTH INSIDE AND OUTSIDE OF A PROJECT AREA 1. New Units Developed by the Agency 0 2. Substantially Rehabilitated Units Developed by the Aggricy 0 3. Subtotal - Baseline of Agency Developed Units (add lines 1 & 2) 0 4. Subtotal of Increased Inclusionary Obligation (Line 3 x 30%) (see Notes I and 2 below) 0 5. Very -Low Inclusionary Obligation Increase Units (Line 4 x 50%) 0 PART II [H&SC Section 33413(b)(2)] NONAGENCY DEVELOPED UNITS DURING THE REPORTING YEAR ONLY INSIDE A PROJECT AREA 6. New Units Developed by Any Nonagency Person or Entity 375 7. Substantially Rehabilitated Units Developed by Any Nonagency Person or Entity 22 8. Subtotal - Baseline of Nona eg ncy Developed Units (add lines 6 & 7) 397 9. Subtotal of Increased Inclusionary Obligation (Line 8 x 15%) (see Notes 1 and 2 below) 1E 10. Very -Low Inclusionary Obligation Increase (Line 9 x 40%) 24 PART III REPORTING YEAR TOTALS. 11. Total Increase in Inclusionary Obligation (add lines 4 and 9) 112. Very -Low Inclusionary Obligation Increase (add lines 5 and 10) (Line 12 is a subset of Line 11) 24 *rtrtrrrss*srss*s*ss*rsss*srrs**rtrrssrtrrtrsssrrtrssrsrsss*srr*ss*srsrr*rss*rtrtrrtrr*rrtsrrr*sssrtsrtrss*srrsrsssr***srsr***s*sss♦*srssrt NOTES: 1. Section 33413(b)(1), (2), and (4) require agencies to ensure that applicable percentages (30% or 15%) of all (market -rate and affordable) "new and substantially rehabilitated dwelling units" are made available at affordable housing cost within 10 year planning periods. Market -rate units: units not assisted with low -mod funds and jurisdiction does not control affordability restrictions. Affordable units: units generally restricted for the longest feasible time beyond the redevelopment plan's land use controls and jurisdiction . controls affordability restrictions. Agency developed units: market -rate units can not exceed 70 percent and affordable units must be at least 30 percent; however, all units assisted with low -mod funds must be affordable. Nonagency developed (project area) units: market -rate units can not exceed 85 percent and affordable units must be at least 15 percent. 2. Production requirements may be met on a project -by -project basis or in aggregate within each 10 year planning period. The percentage of affordable units relative to total units required within each 10 year planning period may be calculated as follows: AFFORDABLE units = Market -rate x 00 or .15) TOTAL units = Market -rate or Affordable (. 70 or .85) (. 70 or .85) (.30 or .15) California Redevelopment Agencies - Fiscal Year 2002-2003 HCD-E 100 SCHEDULE HCD-D1 GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agy or nonaay dev/rental or owner), complete a D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner, Area 2: 6 Rental, & Outside: 4 Rental. Complete 3 D-Is & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside). 2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: LA QUINTA REDEVELOPMENT AGENCY Identify Project Area or specify "Outside": PROJECT AREA NO.2 General Title of Housing Project/Program: La Quinta Housing Program — Home Purchase Loan Program Project/Program Address (optional): Street: Ci_yt : ZIP: 79-790 Independence & 79-991 Memorial Place La Quinta 9M Owner Name (optional): Guzzetta/Peterson & Gardner Total Project/Program Units: # 2 Restricted Units: # 2 Unrestricted Units: # 0 For projects/programs with no RDA assistance, do not complete any of below or any of HCD 132-136. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES ® NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units") # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available (Note: A unit may serve multiple "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 1 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY # 0 FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 Affordabilit and/or S ecial Need Use Restriction Term enter da /month/ ear usingdi its, e.g. 07/01/2002 : Replacement Housing Units Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A 12/12/2002 & 9/13/2002 N/A N/A Restriction End Date N/A 12/12/2047 to 9/13/2047 N/A N/A Funding Sources: Redevelopment Funds: $ 132.880 Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ 132.880 Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ® Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ❑ No Agency Assistance (Sch HCD-D7) 101 SCHEDULE HCD-D3 INCLUSIONARY HOUSING UNITS IN( SIDE PROJECT AREA) (units not claimed on Schedule D-4, 5, 6, 7) (units with required affordability restrictions that agency or community controls) Agency: LA QUINTA REDEVELOPMENT AGENCY Redevelopment Project Area Name: Project Area No. 2 Affordable Housing Project Name: La Quinta Housing Program — Home Purchase Loan Program Check only one. If both apply, complete a separate form for each (with another Sch-Di): ❑ Agency Developed ® Non -Agency Developed Check only one. If both apply, complete a separate form for each (with another Sch-D1): ❑ Rental ® Owner -Occupied Enter the number of units for each applicable activity below: Note: "INELG" refers to a household that is no longer eligible but still a temporary resident and part of the total A. New Construction Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL -INELG. I I I I I 1 I 1 � �F-- 1 1 Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): ml B. Substantial Rehabilitation (Post-93/AB 1290 Definition of Value >25%: Credit for Obligations Since 19941: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. ��. Of Total, identify the number aggregated from other project areas (see HCD-A(s), Item 8): C. Other/Substantial Rehabilitation .(Pre-94/AB 1290 Definition: Credit for Obligations Between 1976 and 1994): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. D. Acquisition of Covenants (Post-93/AB 1290 Reform: Only Multi -Family Vlow & Low & Other Restrictions): Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. 17 TOTAL UNITS (Add only TOTAL of all "TOTAL Elderly / Non Elderly Units,,): If TOTAL UNITS is less than "Total Project Units" on HCD Schedule DI, report the remaining units as instructed below. Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units ❑ Inclusionary Units (Outside Project Area) Other Housing Units Provided: (Sch HCD-D2) (Sch HCD-D4) ❑ With LMIHF (Sch HCD-D5) ❑ Without LMIHF (Sch HCD-D6) ❑ No Assistance (Sch HCD-D7) Identify the number of Inclusionary Units which also have been counted as Replacement Units: Elderly Units Non Elderly Units TOTAL Elderly & Non Elderly Units VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. VLOW LOW MOD TOTAL INELG. I 'U4 102 SCHEDULE HCD-DI GENERAL PROJECT/PROGRAM INFORMATION For each different Project/Program (area/name/agy or nonagy dev/rental or owner), complete a .D1 and applicable D2- D7. Examples: 1: 25 minor rehab (Nonagy Dev): Area 1: 15 Owner, Area 2: 6 Rental, & Outside: 4 Rental. Complete 3 D-1s & 3 D-5s. 2: 20 sub rehab (nonrestricted): Area 3: 4 Agy Dev. Rentals; 16 Nonagy Dev. Rentals. Complete 2 D-Is & 2 D-5s. 3: 15 sub rehab (restricted): Area 4: 15 Nonagy Dev, Owner. Complete 1 D-1 & 1 D-3. 4: 10 new (Outside)..2 Agy Dev (restricted Rental), 8 Nonagy Dev (nonrestricted Owner) Complete 2 D-1s, 1 D-4, & 1 D-5. Name of Redevelopment Agency: Identify Project Area or specify "Outside": General Title of Housing Project/Program: Project/Program Address (optional): Street: Various LA QUINTA REDEVELOPMENT AGENCY PROJECT AREA NO.2 Market Rate Housing Construction CC ty La Quinta ZIP: 92253 Owner Name (optional): Total Project/Program Units: # 148 Restricted Units: # 0 Unrestricted Units: # 0 For proiects/programs with no RDA assistance do not complete any of below or any of HCD D2-D6. Only complete HCD-D7. Was this a federally assisted multi -family rental project [Gov't Code Section 65863.10(a)(3)]? ❑ YES ® NO Number of units occupied by ineligible households (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of bedrooms occupied by ineligible persons (e.g. ineligible income/# of residents in unit) at FY end # 0 Number of units restricted for special needs: (number must not exceed "Total Project Units') # 0 Number of units restricted that are serving one or more Special Needs: # 0 ❑ Check, if data not available /Ainto- d unit may SPn/E MilitiDle "Special Needs" below. Sum of all the below can exceed the "Number of Units" above) # 0 DISABLED (Mental) # 0 FARMWORKER (Permanent) # 0 TRANSITIONAL HOUSING # 0 DISABLED (Physical) # 0 FEMALE HEAD OF HOUSHOLD # 0 ELDERLY # 0 FARMWORKER (Migrant) # 0 LARGE FAMILY # 0 EMERGENCY SHELTERS (4 or more Bedrooms) (allowable use only with "Other Housing Units Provided - Without LMIHF" Sch-D6 ASS .4..6.14 . "AlAr Cr.nenlol /Maori Ilea Ractrir--tinn Term /enter day/month/vear using digits. e.a. 07/01/2002): r%l1%ps cwna c.nv.v■ .. ........ ........ --- •----•--- - - Replacement Housing Units - -- -- - Inclusionary Housing Units Other Housing Units Provided With LMIHF Without LMIHF Restriction Start Date N/A N/A N/A N/A Restriction End Date N/A N/A N/A N/A Funding Sources: Redevelopment Funds: $ Federal Funds $ State Funds: $ Other Local Funds: $ Private Funds: $ Owner's Equity: $ TCAC/Federal Award: $ TCAC/State Award: $ Total Development/Purchase Cost: $ Check all appropriate form(s) below that will be used to identify all of this Project's/Program's Units: ❑ Replacement Housing Units Inclusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-D4) ❑ Without LMIHF (Sch HCD-D6) ® No Agency Assistance (Sch HCD-D7) 103 SCHEDULE HCD-D7 HOUSING UNITS PROVIDED (NO AGENCY ASSISTANCE) (units not claimed on Schedule D-2,3,4,5,6) Agency: La Quinta Redevelopment Agency Redevelopment Project Area Name, or "Outside":Project Area No. 2 Housing Project Name: Market Rate Housing (Non -affordable) NOTE: On this form, only report UNITS NOT REPORTED on HCD-D2 through HCD-D6 for projecdprogram units that have not received nY agency assistance. Agency assistance includes either financial assistance (LMIHF or other agency funds) or nonfinancial assistance (design, planning, etc.) provided by agency staff. In some cases, of the total units reported on HCD DI, a portion of units in the same projecdprogram may be agency assisted (reported on HCD-D2 through HCD-D6) whereas other units may be unassisted by the agency (reported on HCD-D7). The intent of this form is to: (1) reconcile any difference between total projecdprogram units reported on HCD-DI compared to the sum of all the project's/program's units reported on HCD D2 through HCD-D6, and (2) account for other . (nonassisted) housing units provided inside a project area that increases the agency's inclusionary obligation. Reporting nonagencv assisted proiects outside aproiect area is optional, it units do not make-up any part of total units reported on HCD-Dl. HCD D7 Reporting Examples Example 1 (reporting partial units): A new 100 unit project was built (reported on HCD-Dl, Inside or Outside a project area). Fifty (50) units received agency assistance 130 affordable LMIHF units (reported on either HCD-D2, D3, D4, or D5) and 20 above moderate units were funded with other agency funds (reported on HCD-D6)J. The remaining 50 (privately financed and developed market -rate units) must be reported on HCD-D7 to make up the difference between 100 reported on DI and 50 reported on D2-D6). Example 2 (reporting all units): Inside a project area a condemned, historic property was substantially rehabilitated (multi family or single-family), funded by tax credits and other private financing without any agency assistance. Check whether Inside or Outside Project Area in completing applicable information below: ® Inside Project Area Enter the number for each applicable activity: New Construction Units: Substantial Rehabilitation Units: 0 Total Units: If the agency did not provide any assistance to any part of the inside Project Area project, provide: Building Permit Number: Permit Date: • mo day yr ❑ Outside Project Area Enter the number for each applicable activity: New Construction Units: Substantial Rehabilitation Units: Total Units: - Check all appropriate form(s) listed below that will be used to identify remaining Project Units to be reported: ❑ Replacement Housing Units Inciusionary Units: Other Housing Units Provided: (Sch HCD-D2) ❑ Inside Project Area (Sch HCD-D3) ❑ With LMIHF (Sch HCD-D5) ❑ Outside Project Area (Sch HCD-134) ❑ Without LMIHF (Sch HCD-D6) l 104 SCHEDULE HCD-E CALCULATION OF INCREASE IN AGENCY'S INCLUSIONARY OBLIGATION BASED ON SPECIFIED HOUSING ACC DURING THE REPORTING YEAR Agency: LA QUINTA REDEVELOPMENT AGENCY Name of Project or Area (if applicable, list "Outside" or "Summary": PROJECT AREA NO. 2 Complete this form to report activity separately by projector area or to summarize activity for the year. Report -all new construction and/or substantial rehabilitation units from Forms D2 through D7 that were: (a) developed by the agency and/or (b) developed only in a project area by a nonagency person or entity. PART 11H&SC Section 33413(b)(1)] AGENCY DEVELOPED UNITS DURING THE REPORTING YEAR BOTH INSIDE AND OUTSIDE OF A PROJECT AREA 1. New Units Developed by the A eg�ncy 0 2. Substantially Rehabilitated Units Developed by the Agency 0 3. Subtotal - Baseline of Awn. �y Developed Units (add lines 1 & 2) 0 4. Subtotal of Increased Inclusionary Obligation (Line 3 x 30%) (see Notes 1 and 2 below) 0 5. Very -Low Inclusionary Obligation Increase Units (Line 4 x 50%) 0 PART II [H&SC Section 33413(b)(2)] NONAGENCY DEVELOPED UNITS DURING THE REPORTING YEAR ONLY INSIDE A PROJECT AREA 6. New Units Developed by Any Nonagency Person or Entity 150 7. Substantially Rehabilitated Units Developed by Any Nonagency Person or Entity 0 8. Subtotal - Baseline of Nonagency Developed Units (add lines 6 & 7) 150 9. Subtotal of Increased Inclusionary Obligation (Line 8 x 15%) (see Notes 1 and 2 below) 3 10. Very -Low Inclusionary Obligation Increase (Line 9 x 40%) 9 PART III REPORTING YEAR TOTALS 11. Total Increase in Inclusionary Obligation (add lines 4 and 9) 23 12. V-Low Inclusionary Obligation Increase (add lines 5 and l 0) (Line 12 is a subset of Line 11) ery 9 srtss+esrssrtrtrtrtrtrtsrtrtssssrtsrtrtrt►ssssssrtsrtssssrtrtssstsrtss►rtrts►srtsrts►►ss►ssrtsrtssrtrrtsrtssrtssrtsrtrtrrtss►rtsssrtss►►ssswrr►►►sss►ssrt►►srt►►s►s NOTES: 1. Section 33413(b)(1), (2), and (4) require agencies to ensure that applicable percentages (30% or 15%) of all (market -rate and affordable) "new and substantially rehabilitated dwelling units" are made available at affordable housing cost within 10 year planning periods. Market -rate units: units not assisted with low -mod funds and jurisdiction does not control affordability restrictions. Affordable units: units generally restricted for the longest feasible time beyond the redevelopment plan's land use controls and jurisdiction controls affordability restrictions. Agency developed units: market -rate units can not exceed 70 percent and affordable units must be at least 30 percent; however, all units assisted with low -mod funds must be affordable. Nonagenc d� eveloped (project area) units: market -rate units can not exceed 85 percent and affordable units must be at least 15 percent 2. Production requirements may be met on a project -by -project basis or in aggregate within each 10 year planning period. The percentage of affordable units relative to total units required within each 10 year planning period may be calculated as follows: AFFORDABLE units = Market -rate x 630 or .15) TOTAL units = Market -rate or A ordable (. 70 or .85) (. 70 or .85) (.30 or .15) iAJ California Redevelopment Agencies - Fiscal Year 2002-2003 HCD-E 105 a, s OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: December 16, 2003 BUSINESS SESSION: ITEM TITLE: Approval of Annual Continuing Disclosure for the La Quinta Redevelopment Agency CONSENT CALENDAR: 1995, 1998, 2001, 2002 and 2003 Tax Allocation STUDY SESSION: Bonds for Fiscal Year End June 30, 2003 PUBLIC HEARING: RECOMMENDATION: Approve, receive and file the Annual Continuing Disclosure for the La Quinta Redevelopment Agency 1995, 1998, 2001, 2002 and 2003Tax Allocation Bonds for Fiscal Year End June 30, 2003. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 10, 1994, the Securities and Exchange Commission adopted amendments to existing federal regulations (Rule 15c2-12) for bonds issued after July 3, 1995, requiring issuers of municipal securities (Bond issues) to do the following annually for each bond issue: 1. Prepare official statements meeting the content requirement of Rule 15c2-12. 2. File certain financial information and operating data with national and state repositories each year. 111 3. Prepare announcements of the significant events including payment defaults, defeasances and draws on a reserve fund as the events occur. Attachment 1 is the 2002/03 Annual Continuing Disclosure Statement for the La Quinta Redevelopment Agency 1995 and 1998 Housing Tax Allocation Bonds prepared in accordance with the three aforementioned requirements. Additionally, no announcement of significant events was necessary for Fiscal Year 2002/03. In addition, the Agency has issued disclosure reports for the 2001, 2002 and 2003 RDA Tax Allocation Bond issues (Attachment 1) . FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1 Approve, receive and file the Annual Continuing Disclosure for the La Quinta Redevelopment Agency 1995,1998, 2001, 2002 and 2003 Tax Allocation Bonds for Fiscal Year End June 30, 2003; or 2. Do not approve, receive and file the Annual Continuing Disclosure for the La Quinta Redevelopment Agency 1995,1998, 2001, 2002 and 2003 Tax Allocation Bonds for Fiscal Year End June 30, 2003; or 3. Provide staff with alternative direction. Respectfully submitted, t F ' Jo n M. Falcon , Finance Director Approved for submission by: l Mark Weiss, Acting Executive Director Attachments: 1. 2002/03 Annual Continuing Disclosure Statement for the RDA 1995,1998, 2001, 2002 and 2003 Tax Allocation Bonds 11 2 ATTACHMENT 1 ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 309 2003 REDEVELOPMENT PROJECT AREAS NO. 1 AND 2 1995 HOUSING TAX ALLOCATION BONDS LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 113 3 LIST OF PARTICIPANTS CITY OF LA QUINTA www.la-quinta. org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT & DISSEMINATION AGENT MuniFinancial Temecula, CA 92590 (909) 587-3500 Report available for viewing Cad www.muni.com UNDERWRITER Stone & Youngberg BOND COUNSEL Stradling, Yocca, Carlson & Rauth Newport Beach, California FISCAL AGENT Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 * In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 114 4 1. INTRODUCTION Pursuant to an Official Statement dated July 13, 1995, the La Quinta Redevelopment Agency (the "Agency") issued $22,455,000 Redevelopment Project Areas No. 1 and 2, 1995 Housing Tax Allocation Bonds, (the "Bonds") to finance affordable housing in or of benefit to the Community Redevelopment Project Areas No. 1 and 2 (collectively the "Redevelopment Projects"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 1, (the "Project Area No. 1 ") encompasses an area of approximately 11,200 acres, which includes approximately 50.3% of the current area of the City. Redevelopment Project Area No. 2 (the "Project Area No. 2") encompasses an area of approximately 3,116 acres north of Project Area No. 1. The objective of the Agency is to eliminate or reduce the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The Bonds were sold by the Agency for the purpose of increasing, improving and/or preserving the supply of low and moderate income housing within the Redevelopment Projects. The Bonds are special obligations of the Agency and are secured by a pledge of Housing Set -Aside Tax Revenues, as defined in the Official Statement. The Agency also has outstanding Tax Allocation Refunding Bonds, Series 1994 (the "1994 Bonds"), a portion of the debt service on which is payable prior to the Bonds from Tax Revenues required to be deposited in the Project Area no. 1 Low and Moderate Income Housing Fund. The Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the Bonds, reference is made to the Official Statement. 2002103, 1995 TAB City of La Quinta 115 It. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds 1995 Housing Tax Allocation Bonds As of November 1. 2003 $19,955,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund (1) N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond issued by the MBIA Insurance Corporation. Ill. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Redevelopment Project Areas. Proiect Area No. 1 Fiscal Year Secured Value Unsecured Value Utility Value Total Taxable Value Taxable Value Above Base (') Gross Tax Increment 1996/97 $1,297,020,107 $13,821,291 $0 $1,310,841,398 $1,111,443,165 $11,344,856 1997/98 1,383,340,327 13,157,051 0 1,396,497,378 1,197,099,145 12,161,894 1998/99 1,436,942,643 8,594,039 0 1,445,536,682 1,246,138,449 12,877,280 1999/00 1,627,578,717 8,034,814 0 1,635,613,531 1,436,215,298 15,659,371 2000/01 1,927,812,440 14,948,366 0 1,942,760,806 1,743,362,573 18,685,564 2001/02 2,287,724,601 14,486,563 0 2,302,211,164 2,102,812,931 20,929,840 2002/03 2,688,732,575 13,980,069 0 2,702,712,644 2,503,314,411 26,357,623 2003/04 3,062,917,787 13,537,804 0 3,076,455,591 2,877,057,358 Not Available (1) The Base Value for the Project Area No. 1 is $199,398,233. Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 1995 TAB City of La Quinta 2 i raj PROJECT AREA NO.2 Fiscal Secured Unsecured Utility Total Taxable Taxable Value Gross Tax Year Value Value Value Value Above Base (1) Increment 1996/97 $419,135,799 $3,521,574 $0 $422,657,373 $327,474,618 $3,510,820 1997/98 485,513,978 4,484,841 0 487,998,819 392,816,064 4,107,340 1998/99 557,362,624 6,306,503 0 563,669,127 468,486,372 5,085,079 1999/00 653,544,147 5,472,923 0 659,017,070 563,834,315 6,127,144 2000/01 790,754,123 9,600,421 0 800,354,544 705,171,789 7,587,996 2001/02 1,003,653,582 12,084,137 0 1,015,737,719 920,554,964 9,004,474 2002/03 1,260,121,204 14,535,754 0 1,274,656,958 1,179,474,203 12,396,203 2003/04 1,510,073,642 20,167,571 0 1,530,241,213 1,435,058,458 Not Available (1) The Base Value for the Project Area No. 2 is $95,182,755. Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. B. HOUSING SET -ASIDE REVENUE The following table sets forth the Housing Set -Aside revenue for the Redevelopment Project Areas. PROJECT AREA NO. 1 Fiscal Year Total Taxable Value Gross Tax Increment Housing Set Aside 1996/97 $1,311,330,288 $11,344,856 $2,268,971 1997/98 1,396,497,378 12,161,894 2,432,379 1998/99 1,445,536,682 12,877,280 2,575,456 1999/00 1,635,613,531 15,659,371 3,131,874 2000/01 1,942,760,806 18,685,564 3,737,113 2001/02 2,302,211,164 20,929,840 4,488,487 2002/03 2,702,712,644 26,357,623 5,271,524 Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. PROJECT AREA NO.2 Fiscal Year Total Taxable Value Gross Tax Increment Housing Set Aside 1996/97 $422,657,373 $3,510,820 $702,164 1997/98 487,998,819 4,107,340 821,468 1998/99 563,669,127 5,085,079 1,017,016 1999/00 659,017,070 6,127,144 1,225,429 2000/01 800,354,544 7,587,996 1,517,600 2001/02 1,015,737,719 9,004,474 2,025,212 2002/03 1,274,656,958 12,396,203 2,479,241 Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office 2002103, 1995 TAB City of La Quinta 3 11 7 C. DEBT SERVICE COVERAGE The following table sets forth the debt service for the Bonds and the portion of debt service on the 1994 Bonds payable from Housing Set -Aside revenue. Fiscal Year Debt Service Payment 1994 Bonds Debt Service Payment �'� Total Debt Service Payable From Housing Set -Aside Housing Set -Aside �2� Debt Service Coverage 1996/97 $1,601,215 $491,069 $2,092,284 $2,971,135 1.42 1997/98 1,598,615 490,186 2,088,801 3,253,847 1.56 1998/99 1,599,965 490,436 2,090,401 3,592,472 1.72 1999/00 1,600,175 490,876 2,091,051 4,357,303 2.08 2000/01 1,599,200 490,506 2,089,706 5,254,713 2.51 2001 /02 1,602,180 491,035 2,093,215 6,513,699 3.11 2002/03 1,598,460 490,706 2,089,166 7,750,765 3.71 (1) Represents the 18.5% portion of annual debt service on the 1994 Bonds to which the Agency has allocated Housing Set -Aside revenue derived from Project Area No. 1. (2) Housing Set -Aside includes revenue from Project Area No. 1 and Project Area No. 2.. D. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the Bonds and the portion of debt service for 1994 Bonds payable from the Housing Set -Aside revenue. Maturity Date 1994 September 1 Bonds Debt 1995 Bonds Total of Service (1) Princiaal Interest Debt Service Combined 2004 $490,521.03 $425,000 $1,173,615 $1,598,615 $2,089,136.03 2005 490,770.78 450,000 1,152,365 1,602,365 2,093,135.78 2006 490,728.23 530,000 1,129,415 1,659,415 2,150,143.23 2007 491,050.13 560,000 1,101,590 1,661,590 2,152,640.13 2008 490,676.43 590,000 1,071,350 1,661,350 2,152,026.43 2009 490,464.60 620,000 1,038,900 1,658,900 2,149,364.60 2010 490,279.60 655,000 1,004,180 1,659,180 2,149,459.60 2011 490,911.38 695,000 967,500 1,662,500 2,153,411.38 2012 490,307.35 735,000 925,800 1,660,800 2,151,107.35 2013 780,000 881,700 1,661,700 1,661,700.00 2014 825,000 834,900 1,659,900 1,659,900.00 2015 875,000 785,400 1,660,400 1,660,400.00 2016 925,000 732,900 1,657,900 1,657,900.00 2017 985,000 677,400 1,662,400 1,662,400.00 2018 1,040,000 618,300 1,658,300 1,658,300.00 2019 1,105,000 555,900 1,660,900 1,660,900.00 2020 1,170,000 489,600 1,659,600 1,659,600.00 2021 1,240,000 419,400 1,659,400 1,659,400.00 2022 1,315,000 345,000 1,660,000 1,660,000.00 2023 1,395,000 266,100 1,661,100 1,661,100.00 2024 1,475,000 182,400 1,657,400 1,657,400.00 2025 1,565,000 93,900 1,658,900 1,658,900.00 Total $4,415,709.53 $19,955,000 $16,447,615 $36,402,615 $40,818,324.53 Represents the 18.5% of annual debt service on the 1994 Bonds to which the Agency has allocated Housing Set - Aside revenue derived from Project Area No. 1. 2002103, 1995 TAB City of La Quinta 4 its V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 1995 TAB City of La Quinta 5 119 P1 ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2003 LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 TAX ALLOCATION REFUNDING BONDS SERIES 1998 LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 1�� 10 LIST OF PARTICIPANTS CITY OF LA QUINTA www.la-quinta.org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT & DISSEMINATION -AGENT MuniFinancial* Temecula, CA 92590 (909) 587-3500 Report available for viewing Cagy www.muni.com UNDERWRITER Miller & Schroeder Financial, Inc. BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California TRUSTEE Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 * In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. I<1 11 1. INTRODUCTION Pursuant to an Official Statement dated June 1, 1998, the La Quinta Redevelopment Agency (the "Agency") issued $15,760,000 La Quinta Redevelopment Project Area No. 1 Tax Allocation Refunding Bonds, Series 1998, (the "1998 Bonds"). The 1998 Bonds are being issued for the purpose of refinancing the Agency's La Quinta Redevelopment Project, Tax Allocation Bonds, Series 1991 (the "1991 Bonds"). The 1998 Bonds are payable on a parity with the Agency's previously issued La Quinta Redevelopment Project, Tax Allocation Refunding Bonds, Series 1994 (the "1994 Bonds"), the Agency's previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2001 (the "2001 Bonds"), the Agency's previously issued La Quinta Redevelopment Project Area No. 1, Tax Allocation Bonds, Series 2002 (the "2002 Bonds") and the Agency's La Quinta Redevelopment Project Area No. 1, Tax Allocation Bonds, Taxable Series 2003 (the "2003 Bonds") (collectively the "Bonds"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 1, (the "Project. Area No. 1") encompasses an area of approximately 11,200 acres, which includes approximately 50.3% of the current area of the City. The objective of the Agency is to eliminate or reduce the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The 1998 Bonds are special obligations of the Agency and are secured by a pledge of Pledged Tax Revenues, as defined in the Official Statement. The 1998 Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The 1998 Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the 1998 Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the 1998 Bonds, reference is made to the Official Statement. 2002103, 1998 TAB City of La Quinta ��44 12 It. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds. As of November 1, 2003 Tax Allocation Refunding Bonds, Series 1998 $15,760,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund (1) N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond issued by the Ambac Assurance Corporation. /it. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Project Area No. 1. Proiect Area No. 1 Fiscal Year Secured Value Unsecured Utility Value Value Total Taxable Value Taxable Value Above Base (1) Gross Tax Increment 1996/97 $1,297,020,107 $13,821,291 $0 $1,310,841,398 $1,111,443,165 $11,344,856 1997/98 1,383,340,327 13,157,051 0 1,396,497,378 1,197,099,145 12,161,894 1998/99 1,436,942,643 8,594,039 0 1,445,536,682 1,246,138,449 12,877,280 1999/00 1,627,578,717 8,034,814 0 1,635,613,531 1,436,215,298 15,659,371 2000/01 1,927,812,440 14,948,366 0 1,942,760,806 1,743,362,573 18,685,564 2001/02 2,287,724,601 14,486,563 0 2,302,211,164 2,102,812,931 20,929,840 2002/03 2,688,732,575 13,980,069 0 2,702,712,644 2,503,314,411 26,357,623 2003/04 3,062,917,787 13,537,804 0 3,076,455,591 2,877,057,358 Not Available (1) The Base Value for the Project Area No. 1 is $199,398,233. (2) Information gathered from the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 1998 TAB City of La Quinta 2 1 42 3 13 B. LAND USE Land Use 2003104 Total Assessed Value �� Percent of Total Assessed Value Agriculture $538,486 0.02% Commercial 171,234,852 5.43% Institutional 990,971 0.03% Mobile home 14,053 0.00% Unknown 1,019,850 0.03% Residential 2,876,758,818 91.19% Utilities 144,728 0.00% Vacant 104,042,878 3.30% Total $3,154,744,636 100.00% (1) Assessed Values do not reflect exemptions. Source: Riverside County 2003/2004 Secured Property Roll, as compiled by MuniFinancial. C. PLEDGED TAX REVENUES AND DEBT SERVICE COVERAGE The following table sets forth the amount of Gross Tax Increment and the combined Debt Service Coverage for the Bonds. Less Maximum Less: Less: Subordinated Maximum Annual Debt Fiscal Gross Tax Nonsubordinated Housing Pledged Pass Net Annual Debt Service Year Increment Pass Throughs(') Set Aside Revenues Throughs(2) Revenues Service (3) Coverage 2001/02 $20,929,840 $1,168,978 $4,488,487 $15,272,375 $7,025,471 $8,246,904 $3,697867 2.23 2002/03 26,357,623 1,378,611 5,271,524 19,707,488 8,371,098 11,336,390 7,890:371(4) 1.43 (1) The Agency has entered into an agreement with the Coachella Valley Mosquito Abatement District, the Coachella Valley Water District, and the Coachella Valley Unified School District to pass through Tax Increment on a nonsubordinated basis. Please note, although the Coachella Valley Unified School District pass -through is presented as non -subordinated, it is non - subordinate only to debt service on the 2002 Bonds and is subordinate to all other debt service. (2) The Agency's subordinated pass-throughs include the County of Riverside, the Desert Sands Unified School District, and the Desert Community College District. (3) The combined Maximum Annual Debt Service on the 2002 Bonds, 2001 Bonds, the 1998 Bonds and the 1994 Bonds is payable in the year 2009 in the amount of $7,890,371. A portion of the Housing Set Asides is pledged towards the payment of 18.5% of the debt service on the 1994 Bonds. (4) Annual Debt Service on the 2003 Bonds begins in fiscal year 2003104. Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. 2002103, 1998 TAB City of La Quinta 14 D. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the 1994 Bonds, the 1998 Bonds, 2001 Bonds, 2002 Bonds and the 2003 Bonds. Maturity Date 1994 1998 2001 2002 2003 Combined September 1 of Bonds Bonds Bonds Bonds Bonds Debt Service 2004 $2,160,944 $819,520 $2,430,720 $2,475,881 $2,000,726 $9,887,791 2005 2,162,044 819,520 2,430,720 2,474,381 1,999,190 9,885,855 2006 2,161,857 819,520 2,430,720 2,475,341 1,997,018 9,884,456 2007 2,163,275 819,520 2,430,720 2,473,841 1,999,210 9,886,566 2008 2,161,629 819,520 2,430,720 2,475,391 2,000,554 9,887,814 2009 2,160,695 819,520 2,430,720 2,479,436 1,996,050 9,886,421 2010 2,159,880 819,520 2,430,720 2,475,676 2,000,163 9,885,959 2011 2,162,664 819,520 2,430,720 2,475,176 1,997,640 9,885,720 2012 2,160,003 819,520 2,430,720 2,477,681 1,998,755 9,886,679 2013 0 1,474,520 3,995,720 2,418,281 1,998,235 9,886,756 2014 0 1,475,460 3,997,470 2,413,031 1,996,080 9,882,041 2015 0 1,474,580 4,000,220 2,411,281 1,997,392 9,883,473 2016 0 1,476,880 3,998,720 2,412,781 1,996,208 9,884,589 2017 0 1,472,100 3,997,970 2,417,281 1,997,528 9,884,879 2018 0 1,475,500 3,997,720 2,414,531 1,996,040 9,883,791 2019 0 1,476,560 3,997,720 2,414,781 1,996,744 9,885,805 2020 0 1,475,280 3,997,720 2,412,781 1,999,328 9,885,109 2021 0 1,476,660 3,997,470 2,413,531 1,998,480 9,886,141 2022 0 1,475,440 3,996,720 2,416,781 1,999,200 9,888,141 2023 0 1,476,620 3,997,790 2,412,281 2,001,176 9,887,867 2024 0 1,474,940 3,997,485 2,413,856 1,999,096 9,885,377 2025 0 1,475,400 3,995,550 2,417,356 2,000,680 9,888,986 2026 0 1,472,740 3,996,730 2,417,525 1,997,434 9,884,429 2027 0 1,471,960 4,000,515 2,414,363 1,999,358 9,886,196 2028 0 1,472,800 3,996,395 2,417,869 2,000,808 9,887,872 2029 0 0 3,999,370 3,887,531 1,996,462 9,883,363 2030 0 0 3,998,675 3,888,013 1,996,320 9,883,008 2031 0 0 3,999,055 3,890,550 1,999,738 9,889,343 2032 0 0 0 7,889,631 2,001,072 9,890,703 Total $19,452,991 $30,973,120 $97,835,495 $80,476,839 $57,956,685 $286,695,130 2002103, 1998 TAB City of La Quinta 4 n �- 15 V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 1998 TAB City of La Quinta 5 106 16 ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2003 LA QUINTA REDEVELOPMENT PROJECT AREA NO.2 TAX ALLOCATION REFUNDING BONDS ISSUE OF 1998 LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 1 il-)-w'7 LIST OF PARTICIPANTS CITY OF LA QUINTA www.le-gulnta. org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT &-DISSEMINATION AGENT MuniFinancial* Temecula, CA 92590 (909) 587-3500 Report available for viewing t'a� www.muni.com UNDERWRITER Miller & Schroeder Financial, Inc. BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California TRUSTEE Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 " In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 1'28 18 L INTRODUCTION Pursuant to an Official Statement dated June 1, 1998, the La Quinta Redevelopment Agency (the "Agency") issued $6,750,000 La Quinta Redevelopment Project Area No. 2 Tax Allocation Refunding Bonds, Issue of 1998 (the "Bonds"). The Bonds are being issued for the purpose of refinancing the Agency's La Quinta Redevelopment Project Area No. 2, Tax Allocation Bonds, Issue of 1992 (the "1992 Bonds"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 2 (the "Project Area No. 2") encompasses an area of approximately 3,116 acres, which includes approximately 14% of the total corporate area of the City. The objective of the Agency is to eliminate or reduce the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The Bonds are special obligations of the Agency and are secured by a pledge of Pledged Tax Revenues, as defined in the Official Statement. The Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the Bonds, reference is made to the Official Statement. 2002103, 1998 TAB Proj 2 City of La Quinta 1 1 o g 19 It. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds As of November 1, 2003 Tax Allocation Refunding Bonds, Issue of 1998 $6,325,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund �'� N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond issued by the Ambac Assurance Corporation. Ill. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Project Area No. 2. PROJECT AREA NO.2 Fiscal Secured Unsecured Utility Total Taxable Taxable Value Gross Tax Year Value Value Value Value Above Base (') Increment 1996/97 $419,135,799 $3,521,574 $0 $422,657,373 $327,474,618 $3,510,820 1997/98 485,513,978 4,484,841 0 487,998,819 392,816,064 4,107,340 1998/99 557,362,624 6,306,503 0 563,669,127 468,486,372 5,085,079 1999/00 653,544,147 5,472,923 0 659,017,070 563,834,315 6,127,144 2000/01 790,754,123 9,600,421 0 800,354,544 705,171,789 7,587,996 2001/02 1,003,653,582 12,084,137 0 1,015,737,719 920,554,964 9,004,474 2002/03 1,260,121,204 14,535,754 0 1,274,656,958 1,179,474,203 12,396,203 2003/04 1,510,073,642 20,167,571 0 1,530,241,213 1,435,058,458 Not Available (1) The Base Value for the Project Area No. 2 is $95,182,755. (2) Information gathered from the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 1998 TAB Proj 2 City of La Quinta 2 130 W B. PLEDGED TAX REVENUES AND DEBT SERVICE COVERAGE The following table sets forth the amount of Gross Tax Increment and Debt Service Coverage for the Bonds. Maximum Less: Less: Annual Maximum Annual Fiscal Gross Tax Nonsubordinated Housing Pledged Debt Debt Service Year Increment Pass Throughs Set Aside Revenues Service (z) Coverage 1996/97 $3,510,820 $1,863,941 $702,164 $944,715 $423,788 2.23 1997/98 4,107,340 2,181,302 821,468 1,104,570 423,788 2.61 1998/99 5,085,079 2,845,255 1,017,016 1,222,808 423,788 2.89 1999/00 6,127,144 3,498,500 1,225,429 1,403,215 423,788 3.31 2000/01 7,587,996 4,445,548 1,517,600 1,624,848 423,788 3.83 2001/02 9,004,474 5,903,535 2,025,212 1,075,727 423,788 2.54 2002/03 12,396,203 7,539,849 2,479,241 2,377,113 423,788 5.61 (1) The Agency has entered into agreements with the Riverside County General Fund, Riverside County Library District, Riverside County Fire District, Riverside County Superintendent of Schools, Coachella Valley Water District, Coachella Valley Recreation and Parks District, Desert Sands Unified School District, and the Coachella Valley Mosquito Abatement District to pass through Tax Increment on a nonsubordinated basis. (2) Maximum Annual Debt Service on the Bonds is payable in the year 2024. Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. C. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the Bonds. Maturity Date Debt September 1 of Princiaal Interest Service 2004 $95,000 $325,235.00 $420,235.00 2005 100,000 321,292.50 421,292.50 2006 105,000 317,042.50 422,042.50 2007 110,000 312,527.50 422,527.50 2008 115,000 307,742.50 422,742.50 2009 120,000 302,625.00 422,625.00 2010 125,000 296,475.00 421,475.00 2011 130,000 290,068.75 420,068.75 2012 140,000 283,406.25 423,406.25 2013 145,000 276,231.25 421,231.25 2014 150,000 268,800.00 418,800.00 2015 160,000 261,112.50 421,112.50 2016 170,000 252,912.50 422,912.50 2017 175,000 244,200.00 419,200.00 2018 185,000 235,231.25 420,231.25 2019 195,000 225,750.00 420,750.00 2020 205,000 215,512.50 420,512.50 2021 215,000 204,750.00 419,750.00 2022 230,000 193,462.50 423,462.50 2023 240,000 181,387.50 421,387.50 2024 255,000 168,787.50 423,787.50 2025 265,000 155,400.00 420400.00 2026 280,000 141,487.50 421:487.50 2027 295,000 126,787.50 421,787.50 2028 310,000 111,300.00 421,300.00 2029 325,000 95,025.00 420025.00 2030 345,000 77,962.50 422:962.50 2031 360,000 59,850.00 419,850.00 2032 380,000 40,950.00 420,950.00 2033 400,000 21,000.00 421,000.00 Total $6,325,000 $6,314,315.00 $12,639,315.00 2002103, 1998 TAB Proj 2 City of La Quinta 21 V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 1998 TAB Proj 2 City of La Quinta 4 0 J !.. 22 ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2003 LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 TAX ALLOCATION BONDS SERIES 2001 LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 1%'33 23 LIST OF PARTICIPANTS CITY OF LA QUINTA www.1a-quinte.org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT & DISSEMINATIOW AiiENT MuniFinancial* Temecula, CA 92590 (909) 587-3500 Report available for viewing I'a� www.muni.com UNDERWRITER Wedbush Morgan Securities BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California TRUSTEE Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 24 L INTRODUCTION Pursuant to an Official Statement dated August 15, 2001, the La Quinta Redevelopment Agency (the "Agency") issued $48,000,000 La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2001, (the "2001 Bonds"). The 2001 Bonds are being issued to finance redevelopment projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2001 Bonds are payable on a parity with the Agency's previously issued La Quinta Redevelopment Project, Tax Allocation Refunding Bonds, Series 1994 (the "1994 Bonds"), the Agency's previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 1998 (the "1998 Bonds"), the previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2002 (the "2002 Bonds") and the Agency's La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Taxable Series 2003 (the "2003 Bonds") (collectively the "Bonds"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 1, (the "Project Area No. 1") encompasses an area of approximately 11,200 acres, which includes approximately 50.3% of the current area of the City. The objective of the Agency is to eliminate or reduce the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The 2001 Bonds are special obligations of the Agency and are secured by a pledge of Pledged Tax Revenues, as defined in the Official Statement. The 2001 Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The 2001 Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the 2001 Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the 2001 Bonds, reference is made to the Official Statement. 2002103, 2001 TAB City of La Quinta JQ5 25 It. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds As of November 1, 2003 Tax Allocation Bonds, Series 2001 $48,000,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond. Ill. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Project Area No. 1. Proiect Area No. 1 Fiscal Year Secured Value Unsecured Value Utility Value Total Taxable Value Taxable Value Above Base (1) Gross Tax Increment 1996/97 $1,297,020,107 $13,821,291 $0 $1,310,841,398 $1,111,443,165 $11,344,856 1997/98 1,383,340,327 13,157,051 0 1,396,497,378 1,197,099,145 12,161,894 1998/99 1,436,942,643 8,594,039 0 1,445,536,682 1,246,138,449 12,877,280 1999/00 1,627,578,717 8,034,814 0 1,635,613,531 1,436,215,298 15,659,371 2000/01 1,927,812,440 14,948,366 0 1,942,760,806 1,743,362,573 18,685,564 2001/02 2,287,724,601 14,486,563 0 2,302,211,164 2,102,812,931 20,929,840 2002/03 2,688,732,575 13,980,069 0 2,702,712,644 2,503,314,411 26,357,623 2003/04 3,062,917,787 13,537,804 0 3,076,455,591 2,877,057,358 Not Available (1) The Base Value for the Project Area No. 1 is $199,398,233. (2) Information gathered from the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 2001 TAB City of La Quinta 2 , q-1 B. LAND USE 2003/04 Total Percent of Total Land Use Assessed Value I'I Assessed Value Agriculture $538,486 0.02% Commercial 171,234,852 5.43% Institutional 990,971 0.03% Mobile home 14,053 0.00% Unknown 1,019,850 0.03% Residential 2,876,758,818 91.19% Utilities 144,728 0.00% Vacant 104,042,878 3.30% Total $3,154,744,636 100.00% (1) Assessed Values do not reflect exemptions. Source: Riverside County 2003/2004 Secured Property Roll, as compiled by MuniFinancial. C. PLEDGED TAX REVENUES AND DEBT SERVICE COVERAGE The following table sets forth the amount of Gross Tax Increment and the combined Debt Service Coverage for the Bonds. Less Maximum Less: Less: Subordinated Maximum Annual Debt Fiscal Gross Tax Nonsubordinated Housing Pledged Pass Net Annual Debt Service Year Increment Pass Throughs(') Set Aside Revenues Throughs(2) Revenues Service (3) Coverage 2001/02 $20,929,840 $1,168,978 $4,488,487 $15,272,375 $7,025,471 $8,246,904 $3,697,867 2.23 2002/03 26,357,623 1,378,611 5,271,524 19,707,488 8,371,098 11,336,390 7,890,371(4) 1.43 (1) The Agency has entered into an agreement with the Coachella Valley Mosquito Abatement District, the Coachella Valley Water District, and the Coachella Valley Unified School District to pass through Tax Increment on a nonsubordinated basis. Please note, although the Coachella Valley Unified School District pass -through is presented as non -subordinated, it is non - subordinate only to debt service on the 2002 Bonds and is subordinate to all other debt service. (2) The Agency's subordinated pass-throughs include the County of Riverside, the Desert Sands Unified School District, and the Desert Community College District. (3) The combined Maximum Annual Debt Service on the 2002 Bonds, 2001 Bonds, the 1998 Bonds and the 1994 Bonds is payable in the year 2009 in the amount of $7,890,371. A portion of the Housing Set Asides is pledged towards the payment of 18.5% of the debt service on the 1994 Bonds. (4) Annual Debt Service on the 2003 Bonds begins in fiscal year 2003/04. Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. 2002103, 2001 TAB City of La Quinta 3 27 D. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the 1994 Bonds, the 1998 Bonds, 2001 Bonds, 2002 Bonds and the 2003 Bonds. Maturity Date 1994 1998 2001 2002 2003 Combined September 1 of Bonds Bonds Bonds Bonds Bonds Debt Service 2004 $2,160,944 $819,520 $2,430,720 $2,475,881 $2,000,726 $9,887,791 2005 2,162,044 819,520 2,430,720 2,474,381 1,999,190 9,885,855 2006 2,161,857 819,520 2,430,720 2,475,341 1,997,018 9,884,456 2007 2,163,275 819,520 2,430,720 2,473,841 1,999,210 9,886,566 2008 2,161,629 819,520 2,430,720 2,475,391 2,000,554 9,887,814 2009 2,160,695 819,520 2,430,720 2,479,436 1,996,050 9,886,421 2010 2,159,880 819,520 2,430,720 2,475,676 2,000,163 9,885,959 2011 2,162,664 819,520 2,430,720 2,475,176 1,997,640 9,885,720 2012 2,160,003 819,520 2,430,720 2,477,681 1,998,755 9,886,679 2013 0 1,474,520 3,995,720 2,418,281 1,998,235 9,886,756 2014 0 1,475,460 3,997,470 2,413,031 1,996,080 9,882,041 2015 0 1,474,580 4,000,220 2,411,281 1,997,392 9,883,473 2016 0 1,476,880 3,998,720 2,412,781 1,996,208 9,884,589 2017 0 1,472,100 3,997,970 2,417,281 1,997,528 9,884,879 2018 0 1,475,500 3,997,720 2,414,531 1,996,040 9,883,791 2019 0 1,476,560 3,997,720 2,414,781 1,996,744 9,885,805 2020 0 1,475,280 3,997,720 2,412,781 1,999,328 9,885,109 2021 0 1,476,660 3,997,470 2,413,531 1,998,480 9,886,141 2022 0 1,475,440 3,996,720 2,416,781 1,999,200 9,888,141 2023 0 1,476,620 3,997,790 2,412,281 2,001,176 9,887,867 2024 0 1,474,940 3,997,485 2,413,856 1,999,096 9,885,377 2025 0 1,475,400 3,995,550 2,417,356 2,000,680 9,888,986 2026 0 1,472,740 3,996,730 2,417,525 1,997,434 9,884,429 2027 0 1,471,960 4,000,515 2,414,363 1,999,358 9,886,196 2028 0 1,472,800 3,996,395 2,417,869 2,000,808 9,887,872 2029 0 0 3,999,370 3,887,531 1,996,462 9,883,363 2030 0 0 3,998,675 3,888,013 1,996,320 9,883,008 2031 0 0 3,999,055 3,890,550 1,999,738 9,889,343 2032 0 0 0 7,889,631 2,001,072 9,890,703 Total $19,452,991 $30,973,120 $97,835,495 $80,476,839 $57,956,685 $286,695,130 2002103, 2001 TAB City of La Quinta 4 28 V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 2001 TAB City of La Quinta 5 '� 29 ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2003 LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 TAX ALLOCATION BONDS SERIES 2002 LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA I10 30 LIST OF PARTICIPANTS CITY OF :LA QUINTA 14f1mia-awnta.org John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT 8bI3SEMINATION AGENT MuniFinancial* Temecula, CA 92590 (909) 587-3500 Report available for viewin_o www.muni.com UNDERWRITER Wedbush Morgan Securities BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California TRUSTEE Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 " In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 141 31 L INTRODUCTION Pursuant to an Official Statement dated June 12, 2002, the La Quinta Redevelopment Agency (the "Agency") issued $40,000,000 La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2002, (the "2002 Bonds"). The 2002 Bonds are being issued to finance redevelopment projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2002 Bonds are payable on a parity with the Agency's previously issued La Quinta Redevelopment Project, Tax Allocation Refunding Bonds, Series 1994 (the "1994 Bonds"), the previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 1998 (the "1998 Bonds"), the Agency's previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2001 (the "2001 Bonds") and the Agency's La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Taxable Series 2003 (the "2003 Bonds") (collectively the "Bonds"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 1, (the "Project Area No. 1 ") encompasses an area of approximately 11,200 acres, which includes approximately 50.3% of the current area of the City. The objective of the Agency is to eliminate or reduce the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The 2002 Bonds are special obligations of the Agency and are secured by a pledge of Pledged Tax Revenues, as defined in the Official Statement. The 2002 Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The 2002 Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the 2002 Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the 2002 Bonds, reference is made to the Official Statement. 2002103, 2002 TAB City of La Quinta i e 1 (0, 32 ll. BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds As of November 1, 2003 Tax Allocation Refunding Bonds, Series 2002 $40,000,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund �� N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond. Ill. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Project Area No. 1. Project Area No. 1 Fiscal Year Secured Value Unsecured Value Utility Value Total Taxable Value Taxable Value Above Base (1) Gross Tax Increment 1996/97 $1,297,020,107 $13,821,291 $0 $1,310,841,398 $1,111,443,165 $11,344,856 1997/98 1,383,340,327 13,157,051 0 1,396,497,378 1,197,099,145 12,161,894 1998/99 1,436,942,643 8,594,039 0 1,445,536,682 1,246,138,449 12,877,280 1999/00 1,627,578,717 8,034,814 0 1,635,613,531 1,436,215,298 15,659,371 2000/01 1,927,812,440 14,948,366 0 1,942,760,806 1,743,362,573 18,685,564 2001/02 2,287,724,601 14,486,563 0 2,302,211,164 2,102,812,931 20,929,840 2002/03 2,688,732,575 13,980,069 0 2,702,712,644 2,503,314,411 26,357,623 2003/04 3,062,917,787 13,537,804 0 3,076,455,591 2,877,057,358 Not Available (1) The Base Value for the Project Area No. 1 is $199,398,233. (2) Information gathered from the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 2002 TAB City of La Quinta 2 1 t c 3 33 B. LAND USE 2003/04 Total Percent of Total Land Use Assessed Value(') Assessed Value Agriculture $538,486 0.02% Commercial 171,234,852 5.43% Institutional 990,971 0.03% Mobile home 14,053 0.00% Unknown 1,019,850 0.03% Residential 2,876,758,818 91.19% Utilities 144,728 0.00% Vacant 104,042,878 3.30% Total $3,154,744,636 100.00% (1) Assessed Values do not reflect exemptions. Source: Riverside County 2003/2004 Secured Property Roll, as compiled by MuniFinancial. C. PLEDGED TAX REVENUES AND DEBT SERVICE COVERAGE The following table sets forth the amount of Gross Tax Increment and the combined Debt Service Coverage for the Bonds. Less Maximum Less: Less: Subordinated Maximum Annual Debt Fiscal Gross Tax Nonsubordinated Housing Pledged Pass Net Annual Debt Service Year Increment Pass Throughsl'I Set Aside Revenues Throughs(2) Revenues Service (s) Coverage 2001/02 $20,929,840 $1,168,978 $4,488,487 $15,272,375 $7,025,471 $8,246,904 $3,697,867 2.23 2002/03 26,357,623 1,378,611 5,271,524 19,707,488 8,371,098 11,336,390 7,890,371(4) 1.43 (1) The Agency has entered into an agreement with the Coachella Valley Mosquito Abatement District, the Coachella Valley Water District, and the Coachella Valley Unified School District to pass through Tax Increment on a nonsubordinated basis. Please note, although the Coachella Valley Unified School District pass -through is presented as non -subordinated, it is non - subordinate only to debt service on the 2002 Bonds and is subordinate to all other debt service. (2) The Agency's subordinated pass-throughs include the County of Riverside, the Desert Sands Unified School District, and the Desert Community College District. (3) The combined Maximum Annual Debt Service on the 2002 Bonds, 2001 Bonds, the 1998 Bonds and the 1994 Bonds is payable in the year 2009 in the amount of $7,890,371. A portion of the Housing Set Asides is pledged towards the payment of 18.5% of the debt service on the 1994 Bonds. (4) Annual Debt Service on the 2003 Bonds begins in fiscal year 2003/04. Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. 2002103, 2002 TAB City of La Quinta 3 1 / c 4 34 D. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the 1994 Bonds, the 1998 Bonds, 2001 Bonds, 2002 Bonds and the 2003 Bonds. Maturity Date 1994 1998 2001 2002 2003 Combined September 1 of Bonds Bonds Bonds Bonds Bonds Debt Service 2004 $2,160,944 $819,520 $2,430,720 $2,475,881 $2,000,726 $9,887,791 2005 2,162,044 819,520 2,430,720 2,474,381 1,999,190 9,885,855 2006 2,161,857 819,520 2,430,720 2,475,341 1,997,018 9,884,456 2007 2,163,275 819,520 2,430,720 2,473,841 1,999,210 9,886,566 2008 2,161,629 819,520 2,430,720 2,475,391 2,000,554 9,887,814 2009 2,160,695 819,520 2,430,720 2,479,436 1,996,050 9,886,421 2010 2,159,880 819,520 2,430,720 2,4751676 2,000,163 9,885,959 2011 2,162,664 819,520 2,430,720 2,475,176 1,997,640 9,885,720 2012 2,160,003 819,520 2,430,720 2,477,681 1,998,755 9,886,679 2013 0 1,474,520 3,995,720 2,418,281 1,998,235 9,886,756 2014 0 1,475,460 3,997,470 2,413,031 1,996,080 9,882,041 2015 0 1,474,580 4,000,220 2,411,281 1,997,392 9,883,473 2016 0 1,476,880 3,998,720 2,412,781 1,996,208 9,884,589 2017 0 1,472,100 3,997,970 2,417,281 1,997,528 9,884,879 2018 0 1,475,500 3,997,720 2,414,531 1,996,040 9,883,791 2019 0 1,476,560 3,997,720 2,414,781 1,996,744 9,885,805 2020 0 1,475,280 3,997,720 2,412,781 1,999,328 9,885,109 2021 0 1,476,660 3,997,470 2,413,531 1,998,480 9,886,141 2022 0 1,475,440 3,996,720 2,416,781 1,999,200 9,888,141 2023 0 1,476,620 3,997,790 2,412,281 2,001,176 9,887,867 2024 0 1,474,940 3,997,485 2,413,856 1,999,096 9,885,377 2025 0 1,475,400 3,995,550 2,417,356 2,000,680 9,888,986 2026 0 1,472,740 3,996,730 2,417,525 1,997,434 9,884,429 2027 0 1,471,960 4,000,515 2,414,363 1,999,358 9,886,196 2028 0 1,472,800 3,996,395 2,417,869 2,000,808 9,887,872 2029 0 0 3,999,370 3,887,531 1,996,462 9,883,363 2030 0 0 3,998,675 3,888,013 1,996,320 9,883,008 2031 0 0 3,999,055 3,890,550 1,999,738 9,889,343 2032 0 0 0 7,889,631 2,001,072 9,890,703 Total $19,452,991 $30,973,120 $97,835,495 $80,476,839 $57,956,685 $286,695,130 2002103, 2002 TAB City of La Quinta 4 1 Cit 5 35 V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 2002 TAB City of La Quinta 5 1 A. 6 36 y ANNUAL INFORMATION STATEMENT FOR FISCAL YEAR ENDED JUNE 30, 2003 LA QUINTA REDEVELOPMENT PROJECT AREA NO. 1 TAX ALLOCATION BONDS TAXABLE SERIES 2003 LA QUINTA REDEVELOPMENT AGENCY CITY OF LA QUINTA RIVERSIDE COUNTY, CALIFORNIA 11� 37 LIST OF PARTICIPANTS CITY OF LA Q IINTA warw.la wilto-or_ John Falconer Finance Director P.O. Box 1504 78-495 Calle Tampico La Quinta, California 92253 (760) 777-7150 DISCLOSURE CONSULTANT 8 DISSEMINATION AGENT ` MuniFinancial' Temecula, CA 92590 (909) 587-3500 Report available for viewin_a www.muni.com UNDERWRITER Wedbush Morgan Securities BOND COUNSEL Rutan & Tucker LLP Costa Mesa, California TRUSTEE Brad Scarbrough U.S. Bank Trust, N.A. 633 West 5th Street, 24th Floor Los Angeles, California 90071 (213) 613-6047 * In its role as Disclosure Consultant and Dissemination Agent, MuniFinancial has not passed upon the accuracy, completeness or fairness of the statements contained herein. 38 L INTRODUCTION Pursuant to an Official Statement dated September 10, 2003, the La Quinta Redevelopment Agency (the "Agency") issued $26,400,000 La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Taxable Series 2003, (the "2003 Bonds"). The 2003 Bonds are being issued to finance redevelopment projects benefiting the La Quinta Redevelopment Project Area No. 1. The 2003 Bonds are payable on a parity with the Agency's previously issued La Quinta Redevelopment Project, Tax Allocation Refunding Bonds, Series 1994 (the "1994 Bonds"), the previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 1998 (the "1998 Bonds"), the previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2001 (the "2001 Bonds") and the Agency's previously issued La Quinta Redevelopment Project Area No. 1 Tax Allocation Bonds, Series 2002 (the "2002 Bonds") (collectively the "Bonds"). The City of La Quinta, (the "City") which comprises approximately 34.8 square miles, is located in the Coachella Valley, twenty miles from Palm Springs and 127 miles from Los Angeles. Redevelopment Project Area No. 1, (the "Project Area No. 1 ") encompasses an area of approximately 11,200 acres, which includes approximately 50.3% of the current area of the City. The objective of the Agency is to eliminate or reduce'the many instances of economic, physical or social blight presently existing within the boundaries of the Redevelopment Projects. The 2003 Bonds are special obligations of the Agency and are secured by a pledge of Pledged Tax Revenues, as defined in the Official Statement. The 2003 Bonds are not a debt of the City, the State of California, or any of its political subdivisions and neither the City, the State of California, nor any of its political subdivisions is liable. The 2003 Bonds do not constitute indebtedness within the meaning of any constitutional or statutory debt limit or restriction. This Annual Information Statement is being provided pursuant to a covenant made by the Agency for the benefit of the holders of the 2003 Bonds and includes the information specified in a Continuing Disclosure Certificate. For further information and a more complete description of the Agency and the 2003 Bonds, reference is made to the Official Statement. 2002103, 2003 TAB City of La Quinta 39 ll BOND INFORMATION A. PRINCIPAL OUTSTANDING Bonds As of November 1, 2003 Tax Allocation Bonds, Taxable Series 2003 $26,400,000 B. FUND BALANCES Fund As of November 12, 2003 Reserve Fund N/A (1) The Reserve Fund is funded by a Reserve Account Surety Bond. Ill. FINANCIAL INFORMATION The audited financial statements for the Agency for the fiscal year ended June 30, 2003 will be separately filed with the Nationally Recognized Municipal Securities Information Repositories and are hereby incorporated by reference into this Annual Information Statement. IV. OPERATING INFORMATION A. ASSESSED VALUATIONS The following table set forth the Taxable Values and the Gross Tax Increment for the Project Area No. 1. Protect Area No. 1 Fiscal Year Secured Value Unsecured Value Utility Value Total Taxable Value Taxable Value Above Base (1) Gross Tax Increment 1996197 $1,297,020,107 $13,821,291 $0 $1,310,841,398 $1,111,443,165 $11,344,856 1997/98 1,383,340,327 13,157,051 0 1,396,497,378 1,197,099,145 12,161,894 1998/99 1,436,942,643 8,594,039 0 1,445,536,682 1,246,138,449 12,877,280 1999/00 1,627,578,717 8,034,814 0 1,635,613,531 1,436,215,298 15,659,371 2000/01 1,927,812,440 14,948,366 0 1,942,760,806 1,743,362,573 18,685,564 2001/02 2,287,724,601 14,486,563 0 2,302,211,164 2,102,812,931 20,929,840 2002103 2,688,732,575 13,980,069 0 2,702,712,644 2,503,314,411 26,357,623 2003/04 3,062,917,787 13,537,804 0 3,076,455,591 2,877,057,358 Not Available (1) The Base Value for the Project Area No. 1 is $199,398,233. (2) Information gathered from the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. Source: Riverside County and Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003. 2002103, 2003 TAB City of La Quinta 2 13 40 B. LAND USE 2003/04 Total Percent of Total Land Use Assessed Value (1) Assessed Value Agriculture $538,486 0.02% Commercial 171,234,852 5.43% Institutional 990,971 0.03% Mobile home 14,053 0.00% Unknown 1,019,850 0.03% Residential 2,876,758,818 91.19% Utilities 144,728 0.00% Vacant 104,042,878 3.30% Total $3,154,744,636 100.00% (1) Assessed Values do not reflect exemptions. Source: Riverside County 2003/2004 Secured Property Roll, as compiled by MuniFinancial. C. PLEDGED TAX REVENUES AND DEBT SERVICE COVERAGE The following table sets forth the amount of Gross Tax Increment and the combined Debt Service Coverage for the Bonds. Less Maximum Less: Less: Subordinated Maximum Annual Debt Fiscal Gross Tax Nonsubordinated Housing Pledged Pass Net Annual Debt Service Year Increment Pass Throughsl�l Set Aside Revenues Throughs(�) Revenues Service (3) Coverage 2001/02 $20,929,840 $1,168,978 $4,488,487 $15,272,375 $7,025,471 $8,246,904 $3,697,867 2.23 2002/03 26,357,623 1,378,611 5,271,524 19,707,488 8,371,098 11,336,390 7,887,768(4) 1.43 (1) The Agency has entered into an agreement with the Coachella Valley Mosquito Abatement District, the Coachella Valley Water District, and the Coachella Valley Unified School District to pass through Tax Increment on a nonsubordinated basis. Please note, although the Coachella Valley Unified School District pass -through is presented as non -subordinated, it is non - subordinate only to debt service on the 2002 Bonds and is subordinate to all other debt service. (2) The Agency's subordinated pass-throughs include the County of Riverside, the Desert Sands Unified School District, and the Desert Community College District. (3) The combined Maximum Annual Debt Service on the 2002 Bonds, 2001 Bonds, the 1998 Bonds and the 1994 Bonds is payable in the year 2009 in the amount of $7,890,371. A portion of the Housing Set Asides is pledged towards the payment of 18.5% of the debt service on the 1994 Bonds. (4) Annual Debt Service on the 2003 Bonds begins in fiscal year 2003/04. Source: Audited Financial Statements of the La Quinta Redevelopment Agency for fiscal year ended June 30, 2003 and the Statement of Indebtedness filed with the Riverside County Auditor -Controller's Office. 2002103, 2003 TAB City of La Quinta 3 1- I 41 D. ANNUAL DEBT SERVICE The following table sets forth the annual debt service for the 1994 Bonds, the 1998 Bonds, 2001 Bonds, 2002 Bonds and the 2003 Bonds. Maturity Date 1994 1998 2001 2002 2003 Combined September 1 of Bonds Bonds Bonds Bonds Bonds Debt Service 2004 $2,160,944 $819,520 $2,430,720 $2,475,881 $2,000,726 $9,887,791 2005 2,162,044 819,520 2,430,720 2,474,381 1,999,190 9,885,855 2006 2,161,857 819,520 2,430,720 2,475,341 1,997,018 9,884,456 2007 2,163,275 819,520 2,430,720 2,473,841 1,999,210 9,886,566 2008 2,161,629 819,520 2,430,720 2,475,391 2,000,554 9,887,814 2009 2,160,695 819,520 2,430,720 2,479,436 1,996,050 9,886,421 2010 2,159,880 819,520 2,430,720 2,475,676 2,000,163 9,885,959 2011 2,162,664 819,520 2,430,720 2,475,176 1,997,640 9,885,720 2012 2,160,003 819,520 2,430,720 2,477,681 1,998,755 9,886,679 2013 0 1,474,520 3,995,720 2,418,281 1,998,235 9,886,756 2014 0 1,475,460 3,997,470 2,413,031 1,996,080 9,882,041 2015 0 1,474,580 4,000,220 2,411,281 1,997,392 9,883,473 2016 0 1,476,880 3,998,720 2,412,781 1,996,208 9,884,589 2017 0 1,472,100 3,997,970 2,417,281 1,997,528 9,884,879 2018 0 1,475,500 3,997,720 2,414,531 1,996,040 9,883,791 2019 0 1,476,560 3,997,720 2,414,781 1,996,744 9,885,805 2020 0 1,475,280 3,997,720 2,412,781 1,999,328 9,885,109 2021 0 1,476,660 3,997,470 2,413,531 1,998,480 9,886,141 2022 0 1,475,440 3,996,720 2,416,781 1,999,200 9,888,141 2023 0 1,476,620 3,997,790 2,412,281 2,001,176 9,887,867 2024 0 1,474,940 3,997,485 2,413,856 1,999,096 9,885,377 2025 0 1,475,400 3,995,550 2,417,356 2,000,680 9,888,986 2026 0 1,472,740 3,996,730 2,417,525 1,997,434 9,884,429 2027 0 1,471,960 4,000,515 2,414,363 1,999,358 9,886,196 2028 0 1,472,800 3,996,395 2,417,869 2,000,808 9,887,872 2029 0 0 3,999,370 3,887,531 1,996,462 9,883,363 2030 0 0 3,998,675 3,888,013 1,996,320 9,883,008 2031 0 0 3,999,055 3,890,550 1,999,738 9,889,343 2032 0 0 0 7,889,631 2,001,072 9,890,703 Total $19,452,991 $30,973,120 $97,835,495 $80,476,839 $57,956,685 $286,695,130 �r) 2002103, 2003 TAB City of La Quinta 4 13 i�o 42 V. SIGNATURE The information set forth herein has been furnished by the Agency and by sources, which are believed to be accurate and reliable but is not guaranteed as to accuracy or completeness. Statements contained in this Annual Information Statement which involve estimates, forecasts, or other matters of opinion, whether or not expressly so described herein, are intended solely as such and are not to be construed as representations of fact. Further, the information and expressions of opinion contained herein are subject to change without notice and the delivery of this Annual Information Statement will not, under any circumstances, create any implication that there has been no change in the affairs of the Agency or any other parties described herein. LA QUINTA REDEVELOPMENT AGENCY John Falconer Finance Director December , 2003 2002103, 2003 TAB City of La Quinta A 1v 43 COUNCIL/RDA MEETING DATE: December 16, 2003 ITEM TITLE: Consideration of Appropriation of Funds for the Refurbishment Option Selected by The City Council for the Village Parking Lot and Adoption of a Resolution Making Certain Findings Pursuant to Health and Safety Code Section 33445(a) RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: ` CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Appropriate funds from RDA Project Area No. 1 for the refurbishment option selected by the City Council and adopt a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a). FISCAL IMPLICATIONS: The following represents the Staff recommended funding source: $309,210 RDA Project Area No. 1 Total Recommended Funding: $309,210 The following represents the proposed project budget: $229,000 Construction: Design: $22,900 Inspection/Test/Survey: $17,750 Administration: $1 1,450 Contingency: $28,1 10 Total: $309,210 Adequate funding is available from unassigned Redevelopment Project Area No. 1. The Agency is required to adopt the attached resolution approving the expenditure of agency funds. A corresponding item authorizing the approval of the design request for proposals is included on the City Council agenda. S:\CityMgr\STAFF REPORTS ONLY\12-16-03\BS 2.doc CHARTER CITY IMPLICATIONS: None. The proposed improvements will be funded using RDA Project Area No. 1 funding. Construction of the project will be subject to prevailing wage requirements. BACKGROUND AND OVERVIEW: On October 1, 2002, the City Council accepted the Phase VI -A Village Commercial Area Improvements. The Phase VI -A Improvements included installing turf block and turf within the City -owned parking lot at the corner of Avenida Bermudas and Avenida Montezuma. During the course of the last several months, it has become apparent that the open celled turf block surface is not performing as desired as most of the turf grass planting in the open concrete cells has died. Continued vehicle traffic within the drive isles has led to over compaction of the cells preventing water from penetrating into the soil. Additionally, new commercial development within The Village will likely increase parking demand, further justifying improvements to the City's parking lot. In an attempt to address this situation, staff has obtained an evaluation and refurbishment recommendations from David Volz Design for the Village parking lot. The evaluation and recommendations prepared by David Volz are provided as Attachment 1. As set forth in the staff report to the City Council on this item, the evaluation provided three options: 1. Refurbish the existing surfacing; 2. Install a conventional parking lot; or 3. Install a combination turf and pavement parking lot. These options are discussed below: 1. Refurbish Existing Surfacing - Estimated Cost: $130,000 This option would refurbish the turf block and grass surface. Compaction problems would be corrected, modifications would be made to the irrigation system, and the grass would be re-established. A preliminary concept plan for Option 1 is presented as Exhibit 1 of the attached report. Staff believes selecting this option would solve the problem for the short term; however, continued use of the parking lot would result in the same problems currently being addressed. S:\CityMgr\STAFF REPORTS ONLY\12-16-03\BS 2.doc 2 2. Install Conventional Parking Lot - Estimated Cost: $434,780 (with shade structures: $732,000) Option 2 would replace the existing turf block with asphalt concrete pavement. Enhanced landscaping would be installed along the parking lot perimeter to soften the look and reduce the heat gain on the site. Shade structures could also be included at an additional cost. The preliminary concept plan for this alternative is presented as Exhibit 2 of the attached report. 3. Combination of Turf and Pavement Parking Lot - Estimated Cost: $309,210 (with engineered soil with fiber reinforcement: $462,500.00, with filled cell pavement sections: $424,000) This option would use the turf block in the parking stalls to facilitate drainage while replacing the turf block within the drive isles and entries with asphalt concrete to provide a better wearing surface. This alternative would also provide an option to remove the turf block on the entire site and replace it with an engineered soil with fiber reinforcement; or, the City Council may choose to replace the existing turf block with polyethylene grids which provide a much smaller exposed surface area and allow more soil in order to grow turf. The preliminary concept plan for this alternative is presented as Exhibit 3 of the attached report. FINDINGS AND ALTERNATIVES: The alternatives available to the Redevelopment Agency Board include: 1. Appropriate $309,210 from RDA Project Area No. 1 if the City Council selects Refurbishment Option Number 3 - Combination Turf and Pavement; and adopt a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a); or 2. Appropriate $434,780 from RDA Project Area No. 1 if the City Council selects Refurbishment Option Number 2 - Conventional Parking Lot; and adopt a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a); or 3. Appropriate $130,000 from RDA Project Area No. 1 if the City Council selects Refurbishment Option Number 1 - Refurbish Existing Surface; and adopt a Resolution making certain findings pursuant to Health and Safety Code Section 33445(a); or 4. Provide staff with alternative direction. S:\CityMgr\STAFF REPORTS ONLY\12-16-03\BS 2.doc 3 1 a.% 6 Respectfully submitted, imothy . J nass , P. E. Public W Direc or/City Engineer Approved for submission by: Mark Weiss, Acting Executive Director Attachments: 1. Village Parking Lot Evaluation �- TAMDEMCOUNCIL\2003\12-16-03\BS 2.doc 4 1 �; RESOLUTION NO. RA 2003- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF LA QUINTA MAKING CERTAIN FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445(a) AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE REFURBISHMENT OF THE VILLAGE PARKING LOT WHEREAS, on the 6th day of May, 2003, the La Quinta City Council (the "City Council") approved the 2003-2004 Economic Development Plan which includes implementation policies supporting enhancement of the Village commercial area; and WHEREAS, the City Council accepted the Phase VI -A, Village Commercial Area Improvements, on October 1, 2002; and WHEREAS, the Redevelopment Agency participated in the funding of the Phase VI -A Commercial Improvements; and WHEREAS, the Phase VI -A Improvements included the installation of turf block and turf within the City -owned parking lot at the corner of Avenida Bermudas and Avenida Montezuma; and WHEREAS, the parking lot improvements are not performing as desired. Continued vehicle traffic within the drive isles has led to over compaction of the turf block cells preventing water from penetrating the soil; and WHEREAS, new commercial development within the Village will increase the parking demand and further exacerbate the problem; and WHEREAS, there is inadequate funding within the City's General Fund or from other sources to refurbish the Village Parking Lot; and WHEREAS, it would be in the best interest of the public to refurbish the Village Parking Lot. NOW, THEREFORE, BE IT RESOLVED, by the La Quinta Redevelopment Agency as follows: SECTION 1. The above recitations are true and correct and are adopted as the findings of the Agency Board. 5.- 8 Resolution RA 2003- Village Parking Lot Adopted: December 16, 2003 Page 2 SECTION 2. The Agency Board hereby authorizes Agency funding to be utilized for the refurbishment of the City -owned parking lot within the Village. SECTION 3. Pursuant to Health and Safety Code Section 33445(a), the Agency finds and determines that: A. The refurbishment of the Village Parking Lot is of benefit to the Project Area. B. No other reasonable means of financing the improvements are available to the community. C. The refurbishing the Village Parking Lot will assist in the elimination of one or more blighting conditions inside the Project Area, including need for improvement to the infrastructure within the Village commercial area, and is consistent with the implementation plan adopted by the Agency pursuant to Health and Safety Code Section 33490. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta Redevelopment Agency held on this 16th day of December, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: TERRY HENDERSON, Chair La Quinta Redevelopment Agency ATTEST: JUNE S. GREEK, CMC, Agency Secretary La Quinta Redevelopment Agency u Resolution RA 2003- Village Parking Lot Adopted: December 16, 2003 Page 3 APPROVED AS TO FORM: M. KATHERINE JENSON, Agency Counsel La Quinta Redevelopment Agency 160 ATTACHMENT 1 LA QUINTA DOWNTOWN PARKING LOT EVALUATION AND RECOMMENDATIONS March 24, 2003 TABLE OF CONTENTS A. OVERVIEWSUMMARY B. EXISTING CONDITIONS C. OPTIONS FOR REFURBISHMENT Prepared by 161 Landscape Architects & Park Planners A. OVERVIEW AND SUMMARY I have reviewed the existing City parking lot at Avenedes Bermuda and Avenda Montezuma. The original opened cell concrete block surface is not performing as designed. The pavement is mostly flat and drivable, however the turf grass planting in the open concrete cells pavement has for the most part not survived. This type of installation requires regular maintenance, water management, fertilization, etc. Also, it appears that all vehicles traverse the same route which leads to over compaction in the main drive lanes. Taking measures to spread the traffic, i.e. cones or signs, may lessen these compaction problems. If a high level of maintenance was provided on site the original installation might have been more successful. The options identified in this report provide alternatives for reestablishment of the turf over much of the lot by different mechanical and structural means. There are also suggestions of alternative development strategies to abandon some or all of the grass lot, yet make a positive landscape impression at this corner while maintaining the parking function. Any of the alternatives listed below would work well to make this lot "greener". The most straight forward alternatives involve paving of the drive isles and the most used portions of the lot and reestablishment of the turf grass in the least used parking areas. B. EXISTING CONDTIONS The existing parking lot is located on the north end of )wn between commercial and retail developments e city's newly renovated Park. It is adjacent to ias Bermuda Street on the east, Aveneda Nararro on st and Aveneda Montezuma on the south. To the ,s a developed residential lot. The two acre lot is .ly flat with a slight slope to the northeast. There is a bus stop located on Aveneda Bermudas Street near the southeast comer of the lot. The parking lot has two entry/exit points on the east and west side. It has an open celled concrete paver surface with some Bermuda grass growing in the open cells. There are irrigation heads within the. paved surface designed to provide water to the ®rN La Quinta - 2 - Downtown Parking Lot Study 9 160 grass. The lot is surrounded by concrete curbing and there are a few tree wells in the middle of the lot, though there are no plantings in them or in the apparent planting areas around the perimeter of the lot between the curbs and the street sidewalks/right of ways. LOT SURFACE EVALUATION The concrete pavers appear to be in good condition though some areas of unevenness were noted on a recent site review. There were thin stands of Bermuda noted in many of the open cell voids, however all Bermuda was absent from the drive isle areas. The best stands of grass were noted in the easterly, lowest section of the parking lot and the south easterly corner where cars are often parked during the day. One theory is that the soils in these areas have a higher moisture due to collection of runoff or shade from the automobiles during some daylight hours. The soils in the open cells should be tested by an agricultural soils lab on an annual basis to determine fertilization and maintenance program improvements. C. OPTIONS FOR REFURBISE MENT 1. Refurbish Existing Surfacing The refurbishment of the turf block and grass surface is feasible utilizing any one of a number of remedies outlined below. A rescue of the existing planting could be attempted but there will be more cost involved than reseeding the turf. Compaction problems will have to be relieved by some mechanical means. The soils will need amending based upon a soils report. Re-establishment of the grass may require some irrigation modification and repair which will add to the refurbishment effort. The turf grass in the drive isles has not been successful and modification of the surface to a solid more conventional surface, i.e. concrete or asphalt, should also be considered. See the Option 1 Exhibit for this proposed layout. 2. Install Conventional Parking Lot A solid pavement parking lot could be installed by removing the existing surfacing and installing asphalt or concrete in its place. The new parking lot could have planting spaces and surrounding landscape to soften the look and reduce the heat gain on site. A preliminary concept plan for this alternative is shown on the Option 2 Exhibit. 2a. New Lot with Shade Structures ®V® La Quinta - 3 - 163 Downtown Parking Lot Study 10 This lot is located on an important piece of property in the downtown district. There are opportunities to add to the character and vision of the downtown through redeveloping this lot. Landscaping and edge treatments would greatly improve the aesthetic appeal of the lot. The introduction of some architectural element could further add identity to the downtown district. A design solution could include parking shade structures resembling the city hall structures. The elements and plantings might also borrow from the new park landscape and features located just southwest of the site. Preliminary ideas for this solution could be developed to show a range of options at this site. The type of development described could be as extensive as the needs or the budget might dictate. A sample of what might be a solution is shown on the Option 2 Exhibit. 3. Combination Turf and Pavement A parking area made up of some portion of paved drive isles and some paved stalls as well as some grass areas is possible. The most heavily trafficked areas to the west could be all paved with the easterly stalls having permeable surfaces. The open celled turf block could be refurbished for the permeable pavement areas. Or some other permeable, drivable, growing medium could be installed. There are systems of soil stabilization such as turf grids and fabric reinforced soils which would allow for full turf coverage. This combination of paved and unpaved could be designed to allow the turf grass portion to be a bio-filter area.. The hard surface runoff could be drained to the turf areas. This would allow for some beneficial cleaning of the runoff water. See Option 3 Exhibit for a possible layout of this proposal. As with the conventional pavement option, trees and shrubs could be added to soften the appearance and provide some shade. 3a. Engineered Soil with Fiber Reinforcement This alternative would involve removal of the turf block pavement existing on the site and replacing this with a new soil based surface. The drive isles are recommended to be paved with conventional concrete -or asphalt. The remainder of the lot would receive 6" to 8" of an engineered soil medium which contains reinforcing fibers. This special mix allows for high load bearing applications, good soils drainage capabilities and is not visible on the surface. One trade name for this type of product is MVN La Quinta - 4 - Downtown Parking Lot Study 11 1 G 4 Netlon which has been installed for overflow parking lots at many venues around Southern California including Santa Anita Racetrack and the Rosebowl. Brochure is attached in the appendix section. 3b. Cell-rdled Pavement Section Alternatives Polyethylene grids (a recycled product) or several other cellular based systems work similarly to the existing turf block. The differences is that most of these alternatives have a much smaller exposed surface area once installed, thereby allowing for more soil to grow turf grass. There is also the advantage that the thermal heat gain in the existing cement block system may have been contributing to the poor health of the existing turf. Some of this heat problem will be reduced with a higher percentage of soil material. The material of this option will require removal of the existing turf block and replacement with an open cell system. The cells could be made from polyethylene or engineered fabrics. The fill material which provides strength, is a small aggregate base material which is then topped with some soil for turf grass installation. Even with this option the main isle ways should receive conventional pavement. Literature on this option is attached in the appendix section. Order of Magnitude Budget Estimates Parking lot size Estimated at 60,000s.f. 1. Refurbish Existing Conditions Refurbish turf block installation Including Irrigation System and the paving of Parking Main Drive Budget Estimated Oution 1 1. Refurbish and reinstall turf block 2. Refurbish irrigation system 3. Pave main drives (7,000 S.F) 4. Design Services and contingency (25%) Estimated Cost Option 1 2.. Install Conventional Parking Lot Estimate $ 53,000 $ 10,000 $ 14,000 19,250 $ 96,250 Remove existing surface materials and install paved parking lot with interior trees and perimeter plantings. ova La Quinta - 5 - 165 Downtown Parking Lot Study 12 Budget Estimated Option 2 Estimate 1. Demolition and removal $ 60,000 2. New pavement (asphalt 55,000 S.F) $1109000 3. Tree and shrub planting and irrigation (14,500 S.F.) $ 72,500 4. New sidewalk (3,000 S.F.) $ 15,000 5. Design Services and contingency (25%) 64,500 Estimated Cost Option 2 $3221,000 2a.. New lot with Shade Structures Parking, shade structures, architectural design elements, enhance plantings and perimeter treatments Budget Estimated Construction Cost Option 2c Estimate 1. All items listed in Option 2 above $322,000 2. Shade structures (8,800 S.F.) $2209000 Estimated Cost Option 2a $542,000 3. Combination Turf and Pavement Pave drive isle and refurbish or Replace turf block Budget Estimated Option 3 Estimate 1. Demolition and Removal $ 609000 2. New pavement (asphalt 14,500 S.F.) $ 29,000 3. Refurbished turf block pavement (45,500 S.F.) $ 45,500 4. Tree and shrub planting (9,600 S.F.) $ 48,000 5. Design Service and contingency (25%) 45,625 Estimated Cost Options 3 $2289125 Alternative Turf Pavement Options 3a. Engineered Soil with fiber reinforcement 1. Demolition and Removal $ 601,000 2. New pavement(asphalt 14,500 S.F.) $ 29,000 3. Reinforced soils pavement $136,000 4. Tree and shrub planting (9,600 S.F.) $ 48,500 5. Design Service and contingency (25%) 68,500 Estimated Cost Options 3a $3421,500 ova La Quinta - 6 - Downtown Parking Lot Study 13 166 3b. Filled Cell Pavement Section Alternatives 1. Demolition and Removal $ 601,000 2. New pavement (asphalt 14,500 S.F.) $ 29,000 3. Filled cell pavement (45,500 S.F.) $1139750 4. Tree and shrub planting (9,600 S.F.) $ 489500 5. Design Service and contingency (25%) 62,800 Estimated Cost Options 3b $314,050 ova La Quints - 7 - Downtown Parking Lot Study 14 16,17 151 168 .a E] N= ad_ a� z Q � xcN i vNi ¢ V) � i�■ o z �Z �� O C,4 N gCSr� q ZZ o Rn J sdonna3a 02ldVA dN 16 169 J 084YVAVN COUNCIL/RDA MEETING DATE: December 16, 2 0 0 3 ITEM TITLE: Consideration of a Professional Services Agreement with GMA International for Master Plan Coordination Services for SilverRock Ranch and Appropriation of the Necessary Funds RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a professional services agreement with GMA International in the amount of $92,100 to provide master plan coordination services for the SilverRock Ranch project, appropriate $92,100, and authorize the Acting Executive Director to execute the contract. FISCAL IMPLICATIONS: The contract is for an amount not to exceed $92,100. This includes $77,100 for professional services and $15,000 for reimbursable items (i.e., travel, copies, graphics, etc.). Adequate funds have been budgeted in account number 401-723-605-000, Consulting Services/Professional-SilverRock Ranch. BACKGROUND AND OVERVIEW: GMA International was retained by the Agency Board in November 2002 to create a conceptual master plan for SilverRock Ranch, which the Agency Board adopted on May 15, 2003. Subsequently, a contract amendment was approved by the Agency Board on June 17, 2003 for additional master plan coordination services that included: preparation of a water management plan (via a subcontract with PACE), master plan refinement in coordination with the Golf Course Architect, preparation of a conceptual grading and drainage plan, preparation of a conceptual perimeter landscape plan, preparation of project entry concept plans for Jefferson Street and Avenue 54, preparation of detailed design for the entry at Avenue 52, and website maintenance. On November 4, 2003, the Agency Board approved the conceptual grading and drainage plan, and on December 2, 2003, the Agency Board approved the entry design for Avenue 52, the entry concepts for Jefferson Street and Avenue 54, and the conceptual perimeter landscape plan. Now that the SilverRock Ranch project is moving closer to construction, it is imperative to ensure the continued integrity of the master plan, and to further refine certain key areas within the master plan. To that end, GMA International has submitted a proposal that includes the following tasks: • Prepare conceptual site plans for several key areas, including: -Clubhouse to Resort Core Area, to provide guidelines for subsequent engineering efforts which will ensure the optimal use of space. -Core Area and Lake Refinement, in relation to the recreation, tourist, entertainment, hotel and retail areas to provide preliminary guidelines for future development. -Special Use Areas and Casitas Areas, in relation to the tournament golf course, including access and parking issues. -Resort (Second) Golf Course Routing Adjustment, to adjust for changes made during design of the tournament (first) golf course and Avenue 52 entry. -Park Conceptual Plan, including ingress and egress, and accommodation of parking and spectator access during tournaments. -Multipurpose Trail Alignment at GTE right-of-way crossing the canal (near Jefferson Street), to include analysis of the GTE -owned right-of-way and a recommendation to best accommodate the trail in this area. -Facility Site Plan Coordination with the Dahlin Group, to include preparation of a conceptual site plan near the maintenance facility that will accommodate television/concession/vendor staging areas during tournaments. • Prepare detailed design for the Jefferson Street and Avenue 54 entrances. • Update the Illustrative Master Plan, to include recent changes brought about by Palmer Golf Course Design, detailed entry concepts, core area adjustments, park site plan, and perimeter landscape/trails. • Miscellaneous planning services and coordination with project consultants. The professional services agreement is for a one-year period. Under this agreement, GMA International will not employ subconsultants. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve a professional services agreement with GMA International in the amount of $92,100 for master plan coordination services for SilverRock Ranch, appropriate $92,100, and authorize the Acting Executive Director to execute the contract; or 2. Do not approve a professional services agreement with GMA International in the amount of $92,100 for master plan coordination services for SilverRock Ranch, do not appropriate $92,100, and do not authorize the Acting Executive Director to execute the contract; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Acting Executive Director Attachment: 1. Professional Services Agreement 3 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEME, This AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and among the LA QUINTA REDEVELOPMENT AGENCY (the "Agency"), and GMA INTERNATIONAL (The "Contractor"). The parties hereto agree as follows: 1. SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of the Agreement, the Contractor shall provide those services related to master plan coordination services, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. Services will be provided to the Agency. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal or bid, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the Municipality, the Agency, and any and all Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses, Permits, Fees, and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the Agency, it shall immediately inform Agency of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all 1 ''7 4 4 such damages, to person, or property, until acceptance of the work by Agency, except such losses or damages as may be caused by Agency's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the Agency, when such inaccuracies are due to the negligence of Contractor. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services, (Exhibit "A") when directed in writing to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to the Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference. The Contractor shall be compensated in an amount not exceeding Ninety-two thousand one hundred Dollars ($92,100.00) (the "Contract Sum"). The method of compensation set forth in the Schedule of Compensation will include payment for time and materials based upon the Contractor's rates as specified in Exhibit "B", or such other methods as may be specified in the Schedule of Compensation (Exhibit "B"). Compensation includes reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expense, and similar costs and expenses as specified in the Schedule of Compensation (Exhibit "B"). 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the Agency no later than the tenth (10t') working day of such month, in the form approved by the Contract Officer, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. The Agency will pay Contractor for all expenses stated thereon which are approved by the Agency pursuant to this Agreement no later that the last working day of the month. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance. All services rendered pursuant to this Agreement shall be performed diligently and within the performance of this Agreement. 3.3. Force Majeure. All time periods specified for performance of the 175 5 services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than Agency, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay and extend the time for performing their services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 and 7.8 of this Agreement, this Agreement shall continue in full force and effect for one (1) year, from the date of the execution of this Agreement. 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: 1. Gil Martinez 2. Kevin Varner It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for Agency to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of the Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principals may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of Agency. 4.2 Contract Officer. The Contract Officer shall be the Assistant Executive Director or such other person as may be designated by the Executive Director of the Agency. The Contract Officer has been authorized to act on behalf of the Agency for the purposes of this Agreement. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by Agency to the Contract Officer. Unless otherwise specified herein, any approval of Agency required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the Agency to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the Agency. In addition, neither this Agreement nor any interest herein ."jv 6 may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of Agency. 4.4 Independent Contractor. Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of Agency. 4.5 Agency Cooperation. The Agency shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the Agency. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of the Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injury/property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $5090004300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any directly or indirectly employed by the Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the Agency nor its insurers shall be required to contribute to such loss. A 177 7 certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. The Contractor shall procure professional errors and omissions liability insurance in the amount acceptable to the Agency. All insurance required by the Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to Agency. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the Agency, its officers, employees, contractors, subcontractors or agents. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the Agency, its officers, officials, employees, representatives and agents, ("Agency indemnitees"), from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the Agency) ("Claims") and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by Agency's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. In the event the Agency indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Agency indemnitees, or at the Agency's option, reimburse the Agency indemnitees their costs of defense, including reasonable attorney's fees, incurred in defense of such Claims. In addition contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Agency indemnitees. 5.3 Remedies. In addition to any other remedies the Agency may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the Agency, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Contractor to stop work under this Agreement and/or withhold any payments(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. 3. Terminate the Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the Agency may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to person or property resulting from Contractor's or its subcontractor's performance of work under this Agreement. 6.0 RECORDS AND REPORTS 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents, and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents, in the performance of this Agreement, shall be the property of Agency and shall be delivered to Agency upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have not claim for further employment or additional compensation as a result of the exercise by Agency of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall ensure all subcontractors to assign Agency any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify Agency for all damages suffered thereby. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City or Agency, except as required by law or as authorized by the Agency. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed and interpreted both as 179 9 to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligation hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the Agency may take such immediate action as the Agency deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of the Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit Agency's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. Agency may withhold from any monies payable to Contractor sufficient funds to compensate Agency for any losses, costs, liabilities or damages it reasonably believes were suffered by Agency due to the default of Contractor in the performance of the services required by the Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. Agency's consent or approval of any act by Contractor requiring Agency's consent or approval shall not be deemed to waive or render unnecessary Agency's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. The Agency reserves the right to terminate this Agreement at any time, with 180 10 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other parties or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To Agency: LA QUINTA REDEVELOPMENT AGENCY 78-495 Calle Tampico La Quinta, California 92253 Attention: Mark Weiss Assistant Executive Director To Contractor: GMA INTERNATIONAL 2700 Newport Blvd., Suite 190 Newport Beach, CA 92663 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by all parties. 9.4 Severability. In the event that any or more of the phrases, sentences, clauses, paragraphs, or sections contained in the Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceable shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit `B") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligation under this Agreement, City may, after compliance with the provision of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the Agency shall use reasonable efforts to mitigate such damages), and Agency may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owned the Agency as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connections with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 AGENCY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non -liability of Agency Officers and Employees. No officer or employee of the Agency shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the Agency of for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of the Agreement. 8.2 Conflict of Interest. No officer or employee of the Agency shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of the Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated duringemployment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other parties or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To Agency: LA QUINTA REDEVELOPMENT AGENCY 78-495 Calle Tampico La Quinta, California 92253 Attention: Mark Weiss Assistant Executive Director To Contractor: GMA INTERNATIONAL 2700 Newport Blvd., Suite 190 Newport Beach, CA 92663 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by all parties. 9.4 Severability. In the event that any or more of the phrases, sentences, clauses, paragraphs, or sections contained in the Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceable shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 183 12 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: Agency Secretary APPROVED AS TO FORM: Agency Counsel Dated: 0 Name: Title: LA QUINTA REDEVELOPMENT AGENCY, By: EXECUTIVE DIRECTOR "AGENCY" "CONTRACTOR" is 13 EXHIBIT "A" Scope of Services Phase One: Provide conceptual Site Plannine Services Prepare a conceptual site plan for the following areas of development: 1. Clubhouse to Resort Core Area Generally defined by the proposed golf clubhouse/community center building, the driving range/practice area, the canal, the area northerly of the proposed conference center facility and up to the proposed city park just east of the proposed practice area. This task will provide preliminary guidelines for subsequent engineering site planning efforts 2. Core Area and Lake Refinement Refinement of the core area, lake size and configuration, waterfall placement and the general shoreline treatment in relation to the recreation/tourist/entertainment/hotel and retail uses. This task will provide preliminary guidelines for subsequent engineering and Architectural site planning efforts 3. Special Use Areas within Phase One Development Area The special use areas and casitas areas with emphasis in the phase one development area within the tournament golf course envelope. This task will also provide preliminary guidelines for subsequent engineering and Architectural site planning efforts. The access and parking for the special use areas will also be depicted with special consideration to the access and parking associated with the temporary clubhouse. 4. Resort Golf Course Routing Adjustment Based on the approved conceptual master plan, the Palmer Course design, the recent decisions made related to the phase one development area and the space required for the multipurpose trail along the GTE parcel, as well as the recently approved conceptual entry off of Jefferson Avenue, GMA will prepare a revised resort golf course routing plan. The previously approved routing plan will be adjusted to accommodate all of the recent changes to the master plan while ensuring that the resort course remains a resort quality golf experience. 185 14 5. Park Conceptual Plan Based on the recent discussions and decisions agreed to and related to the phase one development area and the approved conceptual master plan, GMA will prepare a conceptual plan for the park. This concept plan will consider the ingress and egress considerations, the various park uses discussed as well as the flexibility of the park to accommodate parking and spectator accessibility during golf tournament event(s). 6. Multipurpose Trail Alignment Resolution at the GTE Parcel and Adjacent Canal Crossing Based on the recent perimeter landscape plan activities, the multipurpose trail alignment around the GTE parcel area will need to be resolved. A three dimensional analysis as well as the GTE parcel ownership and its existing improvements will need to be analyzed. The best solutions(s) to accommodate the trail will be analyzed and a recommendation will be submitted for approval. 7. Facility Site Plan Coordination with the Project Architect This task will involve providing assistance with the preparation of a conceptual site plan for the multipurpose facility parcel, i.e., golf course .maintenance, television staging and concession/vendor staging area. GMA will coordinate closely with the project Architect and coordinate the conceptual site plan with the overall master plan for the property. Estimated Budget Required: $239500.00 Phase Two: Prepare Detail Design for the Main Project Entry at Jefferson Avenue Prepare a detailed/schematic design/plan for the main project entry at Jefferson Avenue across from the Hideaway project entry area. This phase of work will also include preparation of a preliminary cost estimate. The graphics of the schematic design and the preliminary cost estimates will be prepared suitable for City decision -making purposes. Estimated Budget Required: $129300.00 Deliverables: • Detailed schematic design of the main.project entry at Jefferson Street across from the Hideaway project entry area • Detailed plan view cross -sections, elevation and possible materials specification of the entry • Preliminary Cost Estimate 18'0 15 Phase Three: Prepare Detail Design for the Proiect Entry at 54th Avenue Prepare a detailed/schematic design/plan for the project entry at 54t" Avenue across from the PGA West project area. This phase of work will also include preparation of a preliminary cost estimate. The graphics of the schematic design and the preliminary cost estimates will be prepared suitable for City decision -making purposes. Estimated Budget Required: $ 89300.00 Deliverables: • Detailed schematic design of the project entry at 54th Avenue across from the PGA West project area • Detailed plan view cross -sections, elevation and materials specification of the entry • Preliminary Cost Estimate Phase Four: Update the Existing Illustrative Master Plan This phase of work will incorporate the latest plans for the entire project. The existing illustrative plan will be updated and graphically revised. This update and revisions will include but not necessarily limited to the following areas: 1. The golf course currently designed by Palmer Course Design including the tournament spectator areas, lakes and the landscape concept envisioned by Palmer/Pinnacle 2. Entry concepts for the project 3. Core area (main lake) design adjustments 4. City park adjustments 5. Perimeter landscape concepts including location of the multipurpose trail system This task will also include an updated statistical summary reflecting the adjusted new plan. Estimated Budget Required: $ 59500.00 187 16 Phase Five: Miscellaneous Plannine Services Provide miscellaneous planning services on an as -requested basis utilizing the enclosed hourly rate schedule. For your budgetary purposes we suggest that you allocate $15,000.00 for this effort. Estimated Budget Required: Hourly, as Required Phase Six: Coordination Coordination with city staff, attendance at Redevelopment Agency meetings and Agency's other consultants, i.e. PACE, TKC, Palmer Golf Course Designers, Pinnacle and McMurry. For your budgetary purposes we suggest that you allocated $12,500.00 for this purposes. Estimated Budget Required: Hourly, as Required SILVERROCK RANCH EXHIBIT "B" SCHEDULE OF COMPENSATION PHASE SCOPE GMA Phase One Provide Conceptual Site Planning Services $232500.00 Phase Two Prepare Detail Design for the Main Project Entry at Jefferson Avenue $12,300.00 Phase Three Prepare Detail Design for the Project Entry at 54 Avenue $ 8,300.00 Phase Four Update the Existing Illustrative Master Plan $ 5,500.00 Phase Five Miscellaneous Planning Services Hourly, as Required $15,000.00 Phase Six Coordination Hourly, as Required $129500.00 Total $779100.00 189 18 EXHIBIT "B" Schedule of Compensation Reimbursable Expenses For your budgetary purposes, we estimate reimbursable expenses to be approximately $15,000.00. This should cover blueprinting, digital scanning, cellular telephone and communication costs, printing and plotting, Federal Express/courier services, as well as travel -related expenses. We recommend that the City engage the services of a reproduction company for normal reprographic/copying/scanning/plotting needs for this project and to be charged directly to the Client. All other prof ect-related expenses will be invoiced with a 10% administrative handling fee. Mileage will be billed at thirty-five cents ($.35) per mile. Following is a current schedule of rates charged by GMA for authorized extra work or services contracted on an hourly (time and materials) basis effective January 2002: President Principal (Vice President) Principal Senior Planner/Landscape Architect (Sr. Associate) Planner/Landscape Architect (Associate) Project Manager Project Planner/Designer CAD Operator Graphic Designer/Planning Analyst Draftsperson/Professional Staff Administrative Support/Work Processing $200.00/hour $150.00/hour $120.00/hour $ 90.00/hour $ 65.00/hour $ 55.00/hour $ 45.00/hour $ 50.00/hour $ 45.00/hour $ 45.00/hour $ 35.00/hour EXHIBIT "C" Team Members The GMA master planning team will consist of GMA International as the Primary Consultant/Team Leader and sub-Consultant/Advisory Team Members on an as -needed basis, as follows: Primary Consultant Team Leader • GMA International Gil Martinez, President o Steve Garcia, Vice President Kevin Varner, Senior Planner o Kevin Korczyk, Project Manager - Project Management - Resort Master Planners - Landscape Architects and Site Planners - Entitlement Services 19IL 20 EXHIBIT "D" Schedule Requirements Estimated Time Required Phase One: Provide Conceptual Site Planning Services 3 Months Phase Two: Prepare Detail Design for the Main Project Entry at Jefferson Avenue 1 Month Phase Three: Prepare Detail Design for the Project Entry at 54'h Avenue 1 Month Phase Four: Update the Existing Illustrative Master Plan 1 Month Phase Five: Miscellaneous Planning Services Hourly, As Required Phase Six: Coordination Hourly, As Required Total Estimated Time Required 6 Months, Plus Hourly, As Required * Note: Unforeseeable circumstances such as socio-political issues may affect the schedule. 192 21 di OF x COUNCIL/RDA MEETING DATE: December 16, 2003 ITEM TITLE: Consideration of a Contract Amendment with Berryman & Henigar, Inc. for Development Coordinator Services for SilverRock Ranch RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: 3- CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve an amendment to the Professional Services Agreement with Berryman and Henigar, Inc., (Berryman & Henigar) in the amount of $70,000 for additional development coordination services for SilverRock Ranch. FISCAL IMPLICATIONS: The La Quinta Redevelopment Agency authorized a contract with Berryman & Henigar for development coordinator services in June of 2003 (Attachment 1). The contract was for a term of six months in an amount of $100,000. The proposed amendment would extend the contract term through January of 2005 (the anticipated opening date for the SilverRock Ranch tournament course) at an additional cost of $70,000 (i.e., for a total contract amount of $170,000). Adequate funds for this contract amendment have been budgeted in account number 401-723-605-000, Consulting Services/Professional-SilverRock Ranch. BACKGROUND AND OVERVIEW: The La Quinta Redevelopment Agency authorized a six-month contract with Berryman & Henigar in June of 2003 for development coordinator services to assist staff in scheduling and preparation of contracts for bidding construction of the tournament course at SilverRock Ranch. Since June, the Agency has approved a comprehensive project schedule, retained numerous project consultants, and bid the mass grading portion of the project. The Agency has been generally successful in keeping a very tight schedule within designated budget parameters. Berryman & Henigar has played a critical role in assisting the Agency to that end. 193 The Agency specifically limited the Development Coordinator's role when authorizing the Request for Proposals in February of 2003. The Agency recognized, however, the potential merit of extending the Coordinator's contract through the development phase of the project (Attachment 2). Consistent with the Agency's action of February 2003, and in consideration of the progress and performance exhibited to date, staff solicited a proposal from Berryman & Henigar for continuation of Development Coordinator Services through the construction phase (see Attachment 3) . Staff has incorporated Berryman & Henigar's proposal into a Contract Amendment for Agency consideration. The Amendment has been structured on a "time and materials" basis consistent with the form of the original agreement. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency include: 1. Approve an amendment to the Professional Services Agreement with Berryman & Henigar in the amount of $70,000 for additional development coordination services with SilverRock Ranch; or 2. Do not approve an amendment to the Professional Services Agreement with Berryman & Henigar for additional development coordination services; or 3. Provide staff with alternative direction. Respectfully submitted and approved for submission by, Mark Weiss, Acting Executive Director Attachments: 1. Berryman & Henigar contract 2. Staff Report 3. Berryman & Henigar proposal 194 2 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT (PSA) WITH BERRYMAN & HENIGAR, INC. FOR DEVELOPMENT COORDINATION SERVICES FOR SILVERROCK RANCH Pursuant to Section 9.3 of the aforementioned Agreement, both parties agree to the following: • Section 3.3 (Term), unless earlier terminated in accordance with Sections 7.7 and 7.8, is extended through January 31, 2005. • Exhibit A (Scope of Services) is amended to add the following services through the revised term: ➢ Agency/Coordination o Participate in regularly scheduled Agency staff meetings. o Attend Agency Board meetings on project matters. o Prepare project status reports. o Participate in telephone conference calls. o Coordinate with City departments. o Coordinate with other regulatory agencies. ➢ Design/Management Consultants o Prepare RFPs and SOQs, as needed. o Assist in selection process. o Assist in contract negotiations. o Manage/Coordinate consultants' performance. o Monitor consultants' schedules and budgets. o Assist in resolving design and construction conflicts or other issues. 195 3 ➢ Bidding Assistance o Coordinate the preparation of bid specifications. o Review plans for compliance with Agency standards. o Review bids for responsiveness to bid documents. o Analyze bids prior to contract award. o Assist in contract dispute resolution. ➢ Master Schedule/Budget o Maintain master schedule of all consultants and contractors. o Work closely with Agency staff to adhere to Agency budget. o Assist in review of 2004/05 operations budget prepared by the golf course operator. • Exhibit B (Schedule of Compensation) is amended to add up to $70,000 to the contract amount for the above additions to the scope of services and term. Accordingly, the total contract amount shall not exceed $170,000 unless the Agreement is further amended by the La Quinta Redevelopment Agency Board and Berryman & Henigar, Inc. Section 2.1 of the contract is amended to read as follows: 2.1 Contact Sum. For the services rendered pursuant to the Agreement, the Consultant shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference. The Consultant shall be compensated in an amount not exceeding One Hundred and Seventy Thousand ($170,000) (the "Contract Sum") ... the rest of the Section to remain unchanged. La Quinta Redevelopment Agency '1 9 6 4 Mark Weiss, Acting Executive Director Date ATTEST: June S. Greek, Secretary APPROVED AS TO FORM: M. Katherine Jenson, Agency Counsel CONSULTANT: BERRYMAN & HENIGAR, INC. Name: Title: Date: ;. %j 7 5 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT This AGREEMENT FOR CONTRACT SERVICES (the "Agreement"), is made and entered into by and among the LA QUINTA REDEVELOPMENT AGENCY (the "Agency"), a California public entity, and Berryman & Henigar, Inc. , a California corporation (the "Consultant"). The parties hereto agree as follows: 1. SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of the Agreement, the Consultant shall provide those services related to Phase I development of the La Quinta Golf & Resort Project ("Project"), as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services or "work"). Consultant warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. Services will be provided to the Agency. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws (collectively, "Laws") of the City of La Quinta ("City"), the Agency, and any and all Federal, State or local governmental agency of competent jurisdiction. The Agency shall not discriminate against Consultant in its adoption or application of Laws. 1.3 Licenses, Permits, Fees, and Assessments. Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement to be performed by Consultant, including a business license from the City, provided that the foregoing shall in no way require Consultant to obtain or pay for any licenses, permits or approvals relating to the Project or the design or construction thereof. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed against Consultant by law. and arise from or are necessary for the performance of the services required to be performed by Consultant under this Agreement. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there* existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Consultant discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the Agency, it shall immediately inform Agency of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Additional Services. In accordance with the terms and conditions of this Agreement, the Consultant shall perform services in addition to those specified in the Scope of Services (Exhibit "A") when directed in writing to do so by the Contract Officer, provided that Consultant shall not be required to perform any additional services without compensation (i) 119/015610-0065 389256.04 a06/17/03 X � 6 which Consultant does not believe Consultant is capable of performing in accordance with the standards set forth in this Agreement; or (ii) before Agency and Consultant agree on Consultant's compensation therefor. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to the Agreement, the Consultant shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "B" and incorporated herein by this reference. The Consultant shall be compensated in anamount not exceeding One Hundred Thousand Dollars ($100,000) (the "Contract Sum"). The method of compensation set forth in the Schedule of Compensation will include payment for time and materials based upon the Consultant's rates as specified in Exhibit "B", or such other methods as may be specified in the Schedule of Compensation (Exhibit "B"). Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expense, premiums for bonds and insurance, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit `B"). 2.2 Method of Payment. Any month in which Consultant wishes to receive payment, Consultant shall submit to the Agency no later than the tenth (1 Oth) working day of such month, in the form approved by the Contract Officer, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for work performed in accordance with the terms of this Agreement. The Agency will pay Consultant for all expenses stated thereon which are approved by the Agency pursuant to this Agreement within 30 days of receipt of the invoice. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. 3.2. Force Majeure. All time periods specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than City, and unusually severe weather, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The provisions of this Section 3.2 shall not, however, extend the time period for, or otherwise affect any obligations relating to payment of compensation required to be paid under this Agreement. In no event shall the Agency be required to pay for services which are not delivered. 11 9/0156104M5 .199 389256.04 a06/17/03 -2- 1 a.J 7 3.3 Term. Unless earlier terminated in accordance with Sections 7.7 and 7.8 of this Agreement, this Agreement shall continue in full force and effect for 6 months, from the date of the execution of this Agreement. 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following individuals are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: 1. Roy Stephenson, P.E. Executive Vice President It is expressly understood that the experience, knowledge, capability and reputation of the foregoing individual was a substantial inducement for Agency to enter into this Agreement. Therefore, the foregoing individual shall be responsible during the term of the Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. The foregoing individuals may not be changed by Consultant and no other personnel may be assigned to perform the service required hereunder without the express written approval of Agency. 4.2 Contract Officer. The Contract Officer shall be the Assistant Executive Director or such other person as may be designated by the Executive Director of the Agency. The Contract Officer has been authorized to act on behalf of the Agency for the purposes of this Agreement. It shall be the Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by Agency to the Contract Officer. Unless otherwise specified herein, any approval of Agency required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability and reputation of Roy Stephenson was a substantial inducement for the Agency to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the Agency. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of Agency. 4.4 Independent Consultant. Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth. Consultant shall perform all services required herein as an independent consultant with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of Agency. 4.5 Agency Cooperation. The Agency shall provide Consultant with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the Agency. 119/015610.0065 389256.04 a06/17/03 -3- �� !, 8 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. The Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of the Agreement, commercial liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions related to Consultant's performance under this Agreement. The insurance policy shall be primary for losses arising out of Consultant's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injury/property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $50,0004300,000 $250,000 per individual; $500,000 per occurrence Over $300,000 1 $500,000 per individual; $1,000,000 per occurrence The Consultant shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Consultant, its officers, any directly or indirectly employed by the Consultant, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall be primary for losses arising out of Consultant's performance hereunder and neither the Agency nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. Consultant shall also carry Workers' Compensation Insurance in accordance with and to the extent required by State Workers' Compensation laws. The Consultant shall procure professional errors and omissions liability insurance in the amount $1,000,000. All insurance required by the Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days written notice of proposed cancellation to Agency. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify the Agency, its officers, employees, consultants, subcontractors or agents. 5.2 Indemnification. The Consultant shall defend, indemnify and hold harmless the Agency, the City, their officers, officials, employees, representatives and agents ("Agency 119/015610-MS 389256.04 aM17/03 -4- 2 0. Indemnitees") from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s) and/or for damage to property (including property owned by the Agency) to the extent caused by the negligence or willful misconduct of Consultant, its officers, anyone employed by Consultant, any subcontractor of Consultant, Consultant's agents or anyone for whose acts Consultant may be liable. In the event the Agency Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving claims for which they are indemnified pursuant to the preceding paragraph, then Consultant shall provide a defense to the Agency Indemnitees, or at the Agency's option, reimburse the Agency Indemnitees their reasonable costs of defense, including reasonable attorney's fees, incurred in defense of such claim. In addition, Consultant shall be obligated to promptly pay any final judgment or portion thereof rendered against the Agency Indemnitees arising out of Consultant negligence or willful misconduct. 5.3 Remedies. In addition to any other remedies the Agency may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the Agency, at its sole option: 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Consultant to stop work under this Agreement and/or withhold any payments(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. 3. Terminate the Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the Agency may have and are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to person or property resulting from Consultant's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS 6.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Consultant shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 119/015610-0065 ) t ) 389256.04 a06/17/03 5' 10 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents, and other materials, whether in hard copy or electronic form, which are prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of Agency and shall be delivered to Agency upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Consultant shall have not claim for further employment or additional compensation as a result of the exercise by Agency of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written or verbal approval of the Contract Officer or as required by law. The foregoing shall not limit Consultant's right to provide information or other materials described in the preceding sentence to third parties pre - approved by the Contract Officer to the extent Consultant determines the same is necessary or desirable in order for Consultant to perform Consultant's obligation under this agreement. Such disclosures must be for the benefit of the Agency and not for the promotion of the interests of the Consultant. Consultant shall not disclose to any other private entity or person any information regarding the activities of the City or Agency, except as required by law or as authorized by the Contract Officer. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligation hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be mutually agreed to in writing by the Contract Officer and Consultant; provided that if the default is an immediate danger to the health, safety and general welfare, the Agency may take such immediate action as the Agency deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of the Agreement for cause and to any legal action, and such compliance shall not be a waiver of any parry's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit Agency's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. Agency may withhold from any monies payable to Consultant sufficient funds to compensate Agency for any losses, costs, liabilities or damages it reasonably believes were suffered by Agency due to the default of Consultant in the performance of the services required by the Agreement. Notwithstanding the foregoing, the provisions of this 119/015610.0065 ,� 389256.04 a06/17/03 —6- 2) ID, 3 11 Section 7.3 shall not release or otherwise excuse Agency from liability for, or limit Consultant's rights and/or remedies arising out of, any failure by Agency to timely pay Consultant any amount otherwise due Consultant. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. Agency's consent or approval of any act by Consultant requiring Agency's consent or approval shall not be deemed to waive or render unnecessary Agency's consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. The Agency reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit "B") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Consultant. If termination is due to the failure of the Consultant to fulfill its obligation under this Agreement, the Agency may, after compliance with the provision of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the Agency shall use reasonable efforts to mitigate such damages, and that in no event shall Consultant's liability exceed the amount actually paid by Agency to Consultant pursuant to this Agreement), and Agency may withhold any payments to the Consultant for the purpose of setoff or partial payment of the amounts owned the Agency as previously stated in Section 7.3. 119/015610-0065 1 2 � '1 399236.04 &W17/03 -7- �, # 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connections with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION 8.1 Non -liability of Officers and Employees. No officer or employee of the Agency shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the Agency of for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of the Agreement. 8.2 Conflict of Interest. No officer or employee of the Agency shall have any personal interest,. direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of the Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other parties or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To Agency: LA QUINTA REDEVELOPMENT AGENCY 78-495 Calle Tampico La Quinta, California 92253 Attention: Mark Weiss Assistant Executive Director To Consultant: Berryman & Henigar, Inc. 119/015610-MS 399256.04 a06/17/03 -8- ,� J 13 78-060 Calle Estado La Quinta, CA 92253 Attention: Roy F. Stephenson Executive Vice President 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing signed by all parties. 9.4 Severability. In the event that any or more of the phrases, sentences, clauses, paragraphs, or sections contained in the Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceable shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. Each party to this Agreement hereby warrants to the other party that the individuals executing this Agreement on behalf of such party are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement such party hereto is formally bound to the provisions of this Agreement. 119ro156104M5 389256.04 a06/17ro3 -9- 4�„ 3�, 6 14 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. Dated: ATTEST: Jun k, Agency Secre APPROVED AS TO FORM: M. Kath rine Jenson, Afency Counsel LA QUINTA REDEVELOPMENT AGE Y By: -� --� Thomas P. Genovese Executive Director Dated: , 2003 BF U Executive Vice President 119/015610-0065 2) 6 399256.04 a06/17/03 —10- 15 EXHIBIT A SCOPE OF SERVICES Berryman & Henigar, Inc. will provide the following list of services to the City of La Quinta Redevelopment Agency that include ensuring the correct disciplines for design and construction are retained and coordinating with such disciplines for the development of plans and specifications which meet with Consultant's understanding of the City's vision for the Project. Berryman & Henigar, Inc. will use diligent efforts to cause proper public agency procedures to be followed by the Agency throughout the term of the Agreement. Additionally, Berryman & Henigar, Inc. will assist in reviewing bids for value engineering and quality control, insure that all involved parties are kept up to date on the process, and all public works bidding processes are followed. Task 1.0 Agency/Coordination • Meet with Agency Project Manager & Project Development Team to go over scope of services, team assignments, areas of responsibility, timelines, and required processes. • Participate in regularly scheduled Agency staff meetings. • Participate in community outreach meetings as directed by the Agency. • Attend Agency Board meetings on project matters. • Assist in CEQA compliance. • Prepare project status reports. • Available on -call for telephone conferences. • Facilitate website updates regarding project progress. • Coordinate with City departments and other regulatory agencies. • Prepare a monthly progress report for the Agency Project Manager and the Project Development Team. Task 2.0 Selection of Design Specialists • Identify needed specialists in conjunction with Agency staff and create timeline to engage. • Prepare RFP/RFQ scope of work. • Review proposals/qualifications and provide written evaluation. • Participate with Agency staff in interview/selection process. Task 3.0 Selection of Construction Manager/Operators • Identify golf course/clubhouse construction manager. • Identify golf course/clubhouse operators. • Prepare RFP/RFQ scopes of work. • Review proposals/qualifications and provide written evaluation. • Participate with Agency staff in interview/selection process. • Develop draft long-term management agreement and advise the Agency on selection and contract terms. • Work with project team to ensure the operational needs of hotel/retail uses are integrated into the golf operation. 119/015610-0065 389236.04 a06/17/03 16 • Review golf course and clubhouse design plans and develop a recommended long-term maintenance program. Task 4.0 Pre -Qualification of Golf Course/Clubhouse Contractors • Prepare contractor's scope of work. • Prepare list of recommended golf course and clubhouse builders for consideration by the Agency. • Quantify minimum experience needed in golf course/clubhouse construction. • Review pre -qualification SOQs and provide written evaluation. • Participate with Agency staff in qualifying contractor. Task 5.0 Project Schedule • Assemble design schedule from design specialists. • Consolidate design schedules into master schedule using Microsoft Project. • Maintain and update schedules monthly. • Conduct monthly status meeting. Task 6.0 Bid Documents • Assemble design specialists' plans and special specifications. • Review plans and specifications for compliance to Agency standards. • Prepare bid documents in compliance with applicable Agency requirements and relevant prevailing wage provisions. • Review bids when received. • Prepare analysis of all bids for review and final selection. Task 7.0 Records Retention • Maintain separate files for specialists, contractors, and operators. • Maintain file. on all written correspondence. • Maintain minutes of all project status meetings. • Maintain file on all record drawings. 119/015610-0065 389256.04 a06/17/03 -12- U SCHEDULE OF COMPENSATION For the services outlined in Exhibit "A," Consultant shall be compensated on a "Time and Materials" basis in an amount not to exceed $100,000 in accordance with the Schedule of Hourly Rates set forth below: Development Coordinator $165 Plan Reviewer $130 Document Engineer $100 Scheduler $ 85 Clerical $ 40 In no event shall the total payments under this Contract exceed $100,000 unless the Agreement is amended by the La Quinta Redevelopment Agency and Berryman & Henigar, Inc. 119/015610-0065 399256.04 a06/17/03 —13— � J 18 ATTACHMENT 2 COUNCIL/RDA MEETING DATE: February 18, 2003 ITEM TITLE: Consideration of a Request for Proposals (RFP) for Development Coordination Services relating to The Ranch Project and Appointment of a Consultant Selection Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: / CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the distribution of an RFP for development coordination services relating to The Ranch Project and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: None for this action. The FY 2002-03 Capital Improvement Program includes a project entitled Municipal Golf Course - Phase I, including $2.5 million for contractual services related to planning, engineering and property management services. As conceived, the services included within the RFP are anticipated to require a budget allocation of approximately $100,000. BACKGROUND AND OVERVIEW: The Redevelopment Agency acquired 525 acres, commonly referred to as The Ranch property, in June of 2002. The Agency then retained GMA International to assist in preparation of land use concepts for the site. This planning concept, currently being prepared, is designed with the objective of enhancing General Fund Revenue by attracting retail/hospitality uses. Central to that objective, is the design and construction of world -class public golf facilities. Golf course development is a combination of planning, engineering, art and operations. The Urban Land Institute's (ULI) publication "Golf Course Development," in discussing the development process, states: The successful marriage of golf and real estate presents developers with a complex task that requires the skills of a wide range of professionals. Each team member brings a different and important perspective to every stage of the development process. An enormous amount of planning, research, and foresight must go into a successful development. Developing a successful golf course community takes a great deal of talent and effort beyond a committed developer, favorable political climate, and an interested and willing financing source, and few developers have all the talent on their in-house staffs to fill the bill. The ULl publication then goes on to identify various development entities and specialists, including a Market Economist, Engineer, Land Planner, Golf Course Architect, Golf Course Construction Firm, Landscape Architect, and many others. Coordination and timing are critical to project success (i.e., how early to bring in the operator/golf course superintendent; how to coordinate the landscape architect with the golf architect, or the lakes contractor with the drainage engineer; etc.). And the entire process for a public agency can be complicated by public bid, reporting and prevailing wage considerations. The Public Process Staff has contacted other cities that have recently pursued public golf ventures, including the Cities of Palm Desert, Yorba Linda, Pleasanton, Encinitas and West Covina. Each of the aforementioned cities utilized, or is utilizing, in-house staff to varying degrees in coordinating their development, but each retained a special consultant for, at minimum, construction management. Many retained an advisor to help guide the entire development process; and most wished they had brought that advisor on earlier rather than later. The attached RFP seeks submittals from qualified professionals to assist Agency staff in guiding the public development process. As conceived, the selected "Development Coordinator" (Coordinator) will advise and assist staff in the preparation of additional RFPs for professional services (i.e., landscape architect, construction manager, engineer, etc.). The Coordinator will assist in evaluating qualified respondents to the RFPs, as well as interested golf course architects (staff anticipates preparing and routing an RFP for golf architects before actually retaining the development management consultant). The Coordinator will also be involved in the preparation of bid packages for those components that will be publicly bid (or, alternatively, advise on the merits and complications associated with design -build or "turnkey" concepts). Additionally, the Coordinator will work with staff to develop processes to ensure that all components of the project are properly � Z 12 Q scheduled and tracked, with all associated public accounting practices and record keeping. It should be noted that, as conceived, the Development Coordinator would serve as the primary staff advisor on all project development issues. In order to achieve desired "checks and balances," staff suggests that the selected Coordinator NOT have a compensated role in other project activities (i.e., would not serve as construction manager, course architect, construction contractor, course operator, etc.) . The RFP As drafted, the RFP anticipates a six-month contract, essentially taking. the Agency from its current position to the point of bidding construction of the golf course(s). At that juncture, it is anticipated that the Agency may choose whether to retain the Coordinator for oversight of the development phase. This RFP has been drafted consistent with requirements of the City's consultant selection process (Attachment 2). The selection process follows the procedures outlined for "major projects," being projects defined as having a value of more than $25,000. The procedures encompass establishing a selection committee, reviewing the proposals, negotiating a contract, and final contract approval by the Agency. Staff proposes that the Selection Committee be comprised of the following members: • Mark Weiss, Assistant Executive Director • Jerry Herman, Community Development Director • Tim Jonasson, Public Works Director/City Engineer • Frank Spevacek, Agency Consultant Consistent with the process used in selecting the planning firm for this project (i.e., GMA International), staff recommends that the Selection Committee utilize a forced ranking process. With this method, each member ranks each submittal from first to last. Those firms with the best aggregate ranking then move on in the selection process. Finally, it should be noted that GMA International t continued involvement and service on this project. consultant team (i.e., Palmer Design, David Chapman, the capacity to develop quality resort/golf projects. process allows the City to execute service con - proposals: "The city council may authorize award 3s indicated an interest in GMA, including its sub et. al.), have demonstrated The Consultant Selection -acts without competitive and execution of service t� t� 13 �' contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services." Accordingly, the Agency may choose to authorize staff to negotiate specific services, including Coordinator services, with GMA without initiating the RFP process if such is deemed appropriate. The Agency Board may appoint one or two members to participate in, or observe the selection process. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Authorize the distribution of an RFP for development coordination services relative to The Ranch Project and appoint a Consultant Selection Committee; or 2. Authorize staff to negotiate with GMA International for development coordination services; or 3. Provide staff with alternative direction. Respectfully submitted, � R Mark Weiss Assistant Executive Director Approved for submission by: Thomas P. Genovese Executive Director Attachments: 1. RFP 2. City's consultant selection process requirements �14 22� f ATTACHMENT 1 Request For Proposal The La Quinta Redevelopment Agency requests proposals from qualified individuals or firms to provide development coordination services related to constructing a golf course, driving range and clubhouse. The Agency has purchased 525 acres of desert property that was once the Ahmanson family ranch. Known as The Ranch, the Agency's intention is to develop resort, golf, passive recreation and commercial uses that embrace the adjoining Coral Reef Mountains and incorporate some of the Ahmanson ranch structures. A master development plan and program is currently being prepared by GMA International. This effort will be completed by May 2003. In order to undertake the precise planning activities required to design and build the first of two golf courses, the driving range and clubhouse, a development coordinator is needed who will work for the Agency's Project Manager and with The Ranch Development Team. The development coordinator will be responsible for identifying the required disciplines, preparing bid specifications, reviewing proposals and assisting The Ranch Development Team with retaining the services necessary to complete the final designs and solicit the construction services. The Agency envisions retaining the development coordinator for an initial 6-month period or through the process of soliciting construction bids. At that juncture, the Agency may choose to retain the development coordinator for oversight of the development phase. As envisioned, the development coordinator will serve as the primary advisor to Agency staff and the Project Manager on all development issues. Given the level of public investment in this project combined with its visibility, the Agency needs to both establish and achieve a system of "checks and balances" in order to insure that the public investment in these facilities is prudently made and above reproach. Specific expertise the Agency is seeking includes: 215523 Experience with designing, developing and operating desert golf resort communities Experience with translating the operational needs of hotel, golf, clubhouse, restaurant, conference center, and retail uses into a workable development program and plan Experience with the bidding and prevailing wage processes required for public agency development projects Experience with interfacing with the community during the precise planning and construction bid processes := Current working knowledge of the costs to construct, operate and maintain a golf course, driving range and clubhouse `' 1 6 24 Desired Services Tasks the development coordinator will perform shall include: Identifying the specialists needed to: design and build the golf course, driving range, and the infrastructure improvements required to support the golf course; refurbish on -site structures or design and construct new structures to serve as the clubhouse and maintenance facilities; and operate the course and associated facilities :: Preparing bid specifications, requests for proposals and bid documents for the aforementioned tasks Incorporating the procedures required of public agencies when soliciting design and construction contracts Close coordination with the Agency's Project Manager Coordinating with The Ranch Development Team Coordinating with City departments and outside agencies Participating in community presentations during the precise planning and construction bid processes Maintaining documents related to the design and construction bids and processes Project management and schedule coordination Preparing CEQA documentation, if necessary 4 W 25 ►7 Ranch Vision The Ranch's canvas spans 525 acres adjacent to the base of the Coral Reef Mountains in the City of La Quinta. The Agency's goal is to develop premiere hospitality and golf venues that become must see destinations in the Coachella Valley. The final development will be crafted as if it had evolved over time by melding the rich hues of the desert and strong architectural elements inspired by the site with rusticated materials. Environmental approvals have been secured to develop the following uses on The Ranch: a 250-room hotel with a 10,000 square foot conference center; 300 condo hotel or fractional units with up to 500 keys; two 18-hole public golf courses with a driving range and a 25,000 square foot clubhouse; one 9-hole public golf course; and 25,000 square feet of ancillary tourist commercial uses. Additional approved uses entail passive park space, trails, and view corridors. The Agency has been conducting a master planning process since November 2002 that will generate a preferred site development program and plan that will guide the precise planning processes. GMA International has been managing this activity and preparing the master plan and associated documents. Their work will be available to the selected organization. The Agency has secured funding to facilitate the development of one golf course and associated improvements. As such, the plan is to move expeditiously to conduct the precise planning process and bid the construction activities by December 2003. • w _1_ 218 26 V[ Regional Location 19 279 ranch LOcatic lop IL tot t t ,.. s +f• { , { .�� i • i� IF T j k, y .Fit A! �,, it . f :. fia • ' y. t-t � .=NOOr v "�,` � � � fit► � '"}' �';� 7Y ♦ r`��J1 f+� � �, p� �"tr', •- � �'c' _ ,� 1 41 :.' lopAN S / i • a ip' ,,. it y� ��iF��•''��44w. r a vN ✓ '1 1 �� '4 Ilua .11w. �sf _l^•+ei� !Y ... . •�".` arTf'f�A1'iirM..law,ir� 4::.►if::.r4..s��....ir� 14,:T. .�'. .. Submittal Procedures Proposal Packages and Submittal Deadline A work proposal and a cost proposal are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposal" and cost proposals are to be submitted in the envelope marked "Cost Proposals." Six (6) proposal packages are due by 1:00 p.m., Friday, March 14, 2003; and delivered to: Mark Weiss, Assistant Executive Director/ Agency Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico P. O. Box 1504 La Quinta, CA 92253 Contact Person All questions regarding The Ranch and this Request for Proposals should be directed to Mark Weiss via phone at 760.777.7035 or via email at mweiss@la-quinta.org. f)21� 2 Proposal Format Respondents are encouraged to keep their proposals brief and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) — Submit six (6) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the proposal and relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants, if any, and their responsibilities. B. Statement of Qualifications i. A listing of project personnel including relevant experience and resumes. ii. Experience with similar work including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A narrative that details your understanding of the project and how the organization will approach the requested services. ii. Since this is a public agency redevelopment project, public bidding may be required for all design and construction services, and prevailing wage requirements will be imposed on all construction contracts. The narrative should include a 222 3Q-~ description as to the organization's working knowledge of these requirements. D. Scope of Services L A description of the tasks, sub tasks, and specific deliverables that will be provided. E. Schedule Requirements L The anticipated date for a Notice to Proceed is April 14, 2003. ii. The Agency envisions a 6-month term for the initial development coordinator activities. 2. Cost Proposal (Envelope 2) A. A detailed cost proposal for all services and materials is required including the direct and indirect rates (with overhead) and percent of profit anticipated in completing the services as outlined in this RFP. Man hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub task. A not - to -exceed allowance for reimbursables should also be included within the cost proposal. 4 Z 1 Selection Process The work proposals will be reviewed by a Consultant Selection Committee. The Committee will rank the consultants for contract negotiations based upon the materials submitted in the work proposal. The Committee may choose to interview two . or more closely rated firms. Only after the ranking process is complete, will the cost proposal from the "top ranked" firm be opened. The Agency will open contract negotiations with the top -ranked firm. The successful consultant will be expected to enter into the attached Professional Services Agreement. The tentative, schedule is as follows: Issue Request for Proposals Proposal due Oral interviews Recommendation to the Agency Start Activities February 21, 2003 March 14, 2003 March 21, 2003 April 1,2003 April 14, 2003 ATTACHMENT 2 Chapter 3.32 SERVICE CONTRACTS Sections: 3.32.010 Solicitation and selection criteria. 3.32.020 Contracts for major services. 3.32.030 Contracts for minor services. 3.32.040 Contract incentives. 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. 3.32.010 Solicitation and selection criteria. A. Solicitation and selection of professional services of private architectural, landscape architectural, professional engineering, environmental, land surveying, and construction project management firms shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices. Where the city manager or department director determines that the particular services required are of a technical nature and involve little professional judgement, solicitation and selection shall comply with subsection B of this section. B. Solicitation and selection of firms for services other than those specified in subsection A of this section shall be on- the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors. C. The city council may, by resolution, prescribe specific procedures, rules and regulations governing the solicitation and selection of firms. (Ord. 315 § 5 (part), 1998) 3.32.020 Contracts for major services. A. Solicitation of firms shall be by written or published requests for competitive proposals. B. Proposals shall be reviewed and ranked by a selection committee composed of members competent to judge the qualifications of firms for the category of services to be provided. C. Contracts shall be awarded by the city council. (Ord. 315 § 5 (part), 1998) 3.32.030 Contracts for minor services. A. Solicitation of firms shall be by verbal, written or published requests for, whenever feasible, at least three competitive proposals. B. The city manager or department director may review and rank proposals. C. The city council may by resolution authorize the award and execution of minor contracts by the city manager and department directors. D. The department administering the contract shall keep written records of proposals and contracts for "a period of one year following the award of contract. (Ord. 315 § 5 (part), 1998) 3.32.040 Contract incentives. Service contracts may include monetary or other incentives for superior performance or early completion of the services rendered. (Ord. 315 § 5 (part), 1998) 3.32.050 Exceptions to the procedures prescribed in Sections 3.32.010 to 3.32.030. A. Contracts utilizing funding or other participation from agencies which require conformance with state, federal or other contracting regulations shall be exempt from provisions of this chapter, and any resolutions established pursuant thereto, which would jeopardize .the availability of the funding or participation. B. Solicitation and selection of firms and award of contracts for public works design/build projects shall not be subject to the provisions of this chapter. C. The city council may authorize award and execution of service contracts with no competitive proposals where experience with the proposed service provider has demonstrated competence and satisfactory performance or in the renewal or renegotiation of existing contracts for continuing services. 1 / 82-3 (U QWnta 5-99) ��J 31 3.32.050 D. The city manager may authorize the solicitation, selection, award, and execution of service contracts by the most expeditious method where time is of the essence to prevent an emergency lack of critically needed services. if the contract is for major services, it shall be submitted for ratification at the next regular city council meeting. (Ord. 315 § 5 (part), 1998) (I.a Quinta 5-98) 824 1226 341 ATTACHMENT 3 November 26, 2003 Mr. Mark Weiss Acting Executive Director La Quinta Redevelopment Agency 79-495 Calle Tampico P.O. Box 1504 La Quinta, CA 92253 Re: SilverRock Ranch Development Coordinator Services Dear Mark, As your Development Coordinator, I have treasured the opportunity to work with the La Quinta Redevelopment Agency Board and team on Phase I of the SilverRock Ranch project. Significant progress has been made in selecting the design/management team needed to implement the project. With the exception of the landscape architect, archaeologist, and golf course operator, the team is in place to deliver the project on the aggressive schedule that has been established by the Agency. The mass grading of the site is scheduled to start in January 2004 followed closely by construction of the golf course, planned to start in March 2004, with grassing installed by August 2004 to allow proper grow -in thru opening of the golf course in January 2005. The design of the golf course is under way and scheduled for completion by January 2004. The other design services, including civil engineering, water management engineering, building architecture, and landscape architecture, are scheduled for completion by July 2004, allowing the contracts for non -golf course infrastructure to be advertised for bids, awarded, and constructed by January 2005. In order to coordinate the project's successful implementation I propose the following extended Development Coordinator Services thru January 2005 to assist in completing the following critical tasks: 1. Agency/Coordination • Participate in regularly scheduled Agency staff meetings • Attend Agency Board meeting on project matters • Prepare project status reports • Participate in telephone conference calls • Coordinate with City departments • Coordinate with other regulatory agencies. 78-M Calle Estado, Suite 11 • La Quinta, CA 92253 • (760) 771-6009 • Fax (760) 564-0369 • www.bhiinc.com An Equal Opportunity Employer 0 .7 35 4. 4 Mr. Mark Weiss La Quinta Redevelopment Agency November 26, 2003 Page 2 of 2 2. Design/Management Consultants • Prepare RFPs and SOQs, as needed • Assist in selection process • Assist in contract negotiations • Manage/Coordinate consultants' performance • Monitor consultants' schedules and budgets • Assist in resolving design and construction conflicts or other issues 3. Bidding Assistance • Coordinate the preparation of bid specifications • Review plans for compliance with Agency standards • Review bids for responsiveness to bid documents • Analyze bids prior to contract award • Assist in contract dispute resolution 4. Master Schedule/Budget • Maintain master schedule of all consultants and contractors • Work closely with Agency staff to adhere to Agency budget • Assist in review of 2004/05 operations budget prepared by the golf course operator The term of these services are proposed thru January 31, 2005. The fee for these services is proposed as monthly retainer of $10,000/month thru July 1 ", 2004 and $5,000/month thru January 31 ", 2005 for a total of $95,000. Approximately $25,000 remains on the original contract. Consequently, the extended contract requires an additional $70,000 allocation. As an alternative, the fee for service can be provided on a time and materials basis not to exceed the $10,000 and $5,000 monthly retainers, respectively. Maintaining the development coordination continuity and momentum provided by Berryman & Henigar will be invaluable to the Agency in meeting its objective of building a premier golf resort with the highest quality design and construction in the most cost -sensitive and timely manner. Sincerely, 228 Berryman & Henigar 36 Cejt�t 4 44P Qa�&CrC4(V COUNCIL/RDA MEETING DATE: December 16, 2003 ITEM TITLE: Consideration of Request for Proposals for Landscape Architectural Services for SilverRock Ranch and Appointment of a Consultant Selection Committee RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Authorize the distribution of a Request for Proposals (RFP) for Landscape Architect services (Phase IA) and appoint a Consultant Selection Committee. FISCAL IMPLICATIONS: The City's Capital Improvement Program includes the SilverRock Ranch project and has budgeted $4,649,500 for professional services, including $250,000 for Landscape Architect services. BACKGROUND AND OVERVIEW: The Redevelopment Agency acquired 525 acres of property, commonly referred to as "The Ranch," in June of 2002. The Agency adopted a conceptual land use plan and renamed the project "SilverRock Ranch" in May 2003. The Agency selected Palmer Course Design Company (PCDC) to provide golf course architectural services and Roy Stephenson, P.E. of Berryman & Henigar to serve as Development Coordinator for Phase I of the project. The Development Coordinator's responsibilities include assisting the project development team in identifying and preparing RFP's for specialists needed to design the golf course, support infrastructure, landscape improvements, a temporary clubhouse, restrooms, and maintenance building. The golf course design is underway and scheduled for completion in late December 2003. The mass grading of the site is scheduled to start in January 2004 and will last three months. The RFP for Landscape Architect services is to prepare plans, specifications and cost estimates for the perimeter, entry road, temporary clubhouse and maintenance building landscape improvements. These plans will be prepared in conformance with the landscape concepts prepared by GMA International and approved by the Agency Board on December 2, 2003. Consultant Selection Committee Staff proposes the Consultant Selection Committee include the following members: Jerry Herman, Community Development Director Tim Jonasson, Public Works Director Roy Stephenson, Development Coordinator Frank Spevacek, Redevelopment Consultant Process The RFP's have been set up using the standard consultant selection process wherein the Committee interviews, rates, and negotiates a contract with a selected firm, with subsequent contract consideration by the full Agency Board. On selected occasions (i.e., the Golf Architect), the Board has chosen to interview finalists prior to contract negotiation/consideration. Staff is prepared to modify the RFP and its schedule should the Agency Board wish to interview the top rated firms. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Authorize the distribution of a Request for Proposals for Landscape Architect services and appoint a Consultant Selection Committee; or 2. Do not authorize the distribution of a Request for Proposals for Landscape Architect services and do not appoint a Consultant Selection Committee; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Acting Executive Director Attachments: 1. Landscape Architect RFP 2W30 2 Request For Proposals The La Quinta Redevelopment Agency (RDA) is requesting proposals from Landscape Architectural consulting firms to prepare plans, specifications and cost estimates for the clubhouse entry road, the exterior of the project bounded by Avenue 52, Jefferson Street and Avenue 54, the temporary clubhouse and parking lot and the maintenance building for the RDA's SilverRock Ranch project (Phase 1). In July 2002, the Agency purchased 525 acres that was once the Ahmanson family ranch. Now known as SilverRock Ranch, the RDA's goal is to develop a premier golf -oriented resort community that encompasses two 18-hole golf courses, resort, passive recreation and resort oriented commercial uses. The property is adjacent to the Coral Reef Mountains and the private golf communities of PGA West, Tradition, The Citrus, and The Hideaway. GMA International has completed the conceptual master plan and development program for this property, which was approved by the Redevelopment Agency Board on May 6, 2003. The master plan includes a preliminary routing plan for both golf courses, entry roads, and identifies future community/Golf Clubhouse hotel and commercial sites. The master plan also includes a phasing plan (Exhibit A). Phases IA and IB have now been conceptually approved by the RDA for implementation. The RDA has selected Palmer Course Design Company as the Golf Course Architect for Phase IA. The RDA has also extended the contract with GMA International to provide support services during the design effort. Roy Stephenson P.E. of Berryman & Henigar, Inc. has been retained to provide development coordination services. On December 2, 2003 the Agency Board approved the entry and perimeter landscape design concepts for the Phase I project. The Landscape Architectural consulting firm is required to work closely with the Redevelopment Agency Board, the project 3 � �1 development team, Palmer Course Design Company, and GMA International. Exhibit A Phasing Plan Desired Services The firm is expected to familiarize itself with the SilverRock Ranch Master Plan particularly as it relates to the character, theme, vision and objectives of the RDA. The services are for the preparation of the bid documents for perimeter, entry road, temporary clubhouse and maintenance building landscape improvements (see Exhibit 1). Specific services as a minimum should include the following: • Preparation of grading plan for the perimeter berm adjacent to Ave. 52, Ave 54 and Jefferson St. at a scale of 1" = 20'. This plan shall include provisions for a multi -purpose trail. • Preparation of planting and irrigation plan for the perimeter, entry road, temporary clubhouse, and maintenance building at a scale of 1" = 20'. • Preparation of a landscape plan for the water feature entry at Ave. 52 being designed by Pacific Advanced Civil Engineering Inc. • Process plans through Coachella Valley Water District (CVWD) to obtain approvals. • Prepare cost estimates and special provisions for bid specifications/documents. Exhibit Ranch Vision The SilverRock Ranch's canvas spans 525 acres adjacent to the base of the Coral Reef Mountains in the City of La Quinta. The RDA's goal is to develop premiere hospitality and golf venues that become must -see destinations in the Coachella Valley. The final development will be crafted as if it had evolved over time by melding the rich hues of the desert and strong architectural elements inspired by the site with rusticated materials. The Agency has discussed the proposed buildings architectural style as one that captures a sense of lightness and beauty that's found in styles similar to a California Colonial or other southwest Spanish look or theme, keeping with the charm and character of the City of La Quinta. Environmental approvals have been secured to develop the following uses on SilverRock Ranch: a 250-room hotel with a 10,000 square foot conference center; 300 condo hotel or fractional units with up to 500 keys; two 18-hole public golf courses with a driving range and a 25,000 square foot clubhouse; one 9-hole public golf course; and 25,000 square feet of ancillary tourist commercial uses. Additional approved uses entail passive park space, trails, and view corridors. The RDA approved a Master Plan for the project in May 2003. The Master Plan sets forth a preferred site development program and plan that will guide the precise planning processes. GMA International has been managing this activity and prepared the master plan and associated documents. Their work will be available to the selected organization. The RDA has secured funding to facilitate the development of one golf course and associated improvements. Additional information may be found at the project website: www.silverrockranch.com Regional Location 9 Ranch Location 8 10 Submittal Procedures Proposal Packages and Submittal Deadline A work proposal and a cost proposal are to be submitted in separate envelopes, clearly marked with the consultant's name, address and phone number. Work proposals are to be submitted in the envelope marked "Work Proposal" and cost proposals are to be submitted in the envelope marked "Cost Proposal." Ten (10) proposal packages are due by 1:00 p.m., Monday, January 16, 2004, and delivered to: Mark Weiss, Acting Executive Director/Project Manager La Quinta Redevelopment Agency 78-495 Calle Tampico P. O. Box 1504 La Qu i nta, CA 92253 Contact Person All questions regarding SilverRock Ranch and this Request for Proposals should be directed to Mark Weiss via email at mweiss@la- quinta.org. Proposal. Format Respondents are encouraged to keep their proposals brief (not to exceed 20 pages) and relevant to the specific work required. Proposals shall include a minimum of the following items: 1. Work Proposal (Envelope 1) — Submit ten (10) copies limited to a maximum of 20 pages. A. Cover Letter i. The name, address and phone number of the contact person for the remainder of the selection process. ii. Any qualifying statements or comments regarding the proposal and relevant to the information provided in the RFP or the proposed contract. iii. Identification of sub consultants, if any, and their responsibilities. B. Statement of Qualifications i. A listing of project personnel including relevant experience and resumes. ii. Experience with similar work including names and current phone numbers of references for listed projects. C. Project Understanding and Approach i. A narrative that details your understanding of the project and how the organization will approach the requested services. D. Scope of Services i. A description of the tasks, sub tasks, and specific deliverables that will be provided. ii. A description of the firm's current workload with discussion of how this project would be incorporated into the firm's work schedule. 12 0,10 E. Schedule Requirements i. The anticipated date for a Notice to Proceed is February 9, 2004. ii. The Agency envisions a 5-month term for the design and construction bidding activities. 2. Cost Proposal (Envelope 2) (Submit one copy) A. A detailed cost proposal for all services and materials is required including the direct and indirect rates (with overhead) and percent of profit anticipated in completing the services as outlined in this RFP. Man hours and extended billing rates per classification of personnel will be indicated for each defined task and/or sub task. A not - to -exceed allowance for reimbursable expenses should also be included within the cost proposal. t3 �4_1 Selection Process A Consultant Selection Committee will review the work proposals. The Committee will select the consultants for interviews based upon the materials submitted in the work proposal. The Committee will interview selected firms and rank the firms. Only after the ranking process is complete will the cost proposals be opened. The Committee will negotiate a contract with the top firm that will then be considered for approval by the Redevelopment Agency Board. The successful firm will be expected to enter into the attached Contract Services Agreement. The tentative schedule is as follows: Issue Request for Proposals December 19, 2003 Proposal due January 16, 2004 Oral interviews January 22, 2004 Agency Board consideration February 3, 2004 Start activities February 10, 2004 This solicitation does not commit the La Quinta Redevelopment Agency to award a contract, to pay any cost incurred with the preparation of a proposal, or to procure or contract for services or supplies. The La Quinta Redevelopment Agency reserves the right to accept or reject any or all proposals received in response to this request, to negotiate with any qualified source, or cancel in whole or part this proposal process if it is in the best interest of the Agency to do so. Subsequent to contract negotiations, prospective consultants may be required to submit revisions to their proposals. All proposers should note that any contract pursuant to this solicitation is dependent upon the recommendation of the Agency staff and the approval of the Agency Board. 3'2 oti, �o • OF COUNCIL/RDA MEETING DATE: December 16, 2003 ITEM TITLE: Consideration of Adoption of a Resolution Setting the Time and Place for a Joint Public Hearing on the La Quinta Redevelopment Project No. 2 Redevelopment Plan Amendment RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: U Adopt a Resolution of the Redevelopment Agency that establishes the time and place for a joint public hearing 'with the City Council of the City of La Quinta regarding the proposed Amendment to the Redevelopment Plan for La Quinta Redevelopment Project No. 2. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: In July of this year, the La Quinta Redevelopment Agency initiated an amendment to the Redevelopment Plan for La Quinta Redevelopment Project No. 2. The purpose was to increase the cumulative tax increment limit from the current $400,000,000 to $1,500,000,000. Revenue projections indicate that the existing revenue limit will be achieved approximately 20 years prior to the expiration of Project No. 2. This would severely impact the Agency's ability to repay outstanding bonds and loans. The documents required to process the Amendment have been processed through the Planning Commission and taxing agencies. Prior to final consideration of the Amendment, the California Redevelopment Law requires that the City Council and Redevelopment Agency hold a public hearing to 243 receive testimony both for and against the Amendment. The attached Resolution establishes January 20, 2004 as the time for the public hearing. In order to answer questions and surface community concerns, staff will be holding a community meeting on Wednesday evening, January 7, 2004. To date, the Agency has reviewed and approved a Preliminary Plan and Preliminary Report that outline the reasons for this Amendment. Further, the Planning Commission reviewed and approved the Preliminary Plan, on September 9, 2003, and on December 9, 2003, voted unanimously to recommend approval of the Amendment. In 1989 the City Council approved La Quinta Redevelopment Project No. 2, which generally encompasses properties between Washington Street and Jefferson Street, from Avenue 50 to Fred Waring Drive on the north. The purpose was to stimulate economic development through primarily funding street and drainage improvements, and to assist the City of La Quinta with achieving its housing mandates through funding affordable housing projects and programs. When Project No. 2 was established, a limit was included on the total amount of tax increment revenue the Agency could receive from Project Area No. 2. Financial projections were prepared that assumed average annual property value growth of 5 % during the 50-year term of the Redevelopment Plan. Based upon these projections, a $400,000,000 tax increment revenue limit was established. Growth, however, exceeded this forecasted rate and tax increment revenue projections indicate that the $400,000,000 tax increment limit will be achieved by Fiscal Year 2020-21, or earlier, if annual growth exceeds 3% per annum. Reaching the tax increment limit impacts Project No. 2 in the following ways: • The term of the Redevelopment Plan runs until May 2039. If the tax increment limit is reached before then, the Agency must cease all non - housing redevelopment activities in Project Area No. 2, including repaying outstanding General Fund loans. • Project No. 2 has two outstanding bond debt obligations: the 1995 Housing Bonds, of which it is scheduled to fund 21.3% of annual debt service payments until fiscal year 2025-26, and the 1998 non -housing bonds, of which it is scheduled to fund 100% of annual debt service payments until 2033. These bonds must be repaid and if the tax increment limit is not increased, then the Agency must establish a sinking fund starting in 2014 to retire these bonds. All non -housing revenue would be encumbered for this purpose leaving no funds to repay City General Fund loan obligations. • The Agency cannot issue new housing bonds that pledge Project No. 2 housing fund revenue. This would severely impair the Agency's ability to meet its affordable housing obligations. Project No. 2 has the projected capacity to support an additional $57.0 million of housing bonds during the remaining term of the Redevelopment Plan. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Adopt a Resolution of the Redevelopment Agency that establishes the time and place for a joint public hearing with the City Council of the City of La Quinta regarding the proposed Amendment to the Redevelopment Plan for La Quinta Redevelopment Project No. 2; or 2. Do not adopt a Resolution of the Redevelopment Agency that establishes the time and place for a joint public hearing with the City Council of the City of La Quinta regarding the proposed Amendment to the Redevelopment Plan for La Quinta Redevelopment Project No. 2; or 3. Provide staff with alternative direction. Respectfully submitted, dry O. Werman, Community evelopment Director Approved for submission by: Mark Weiss, Acting Executive Director 045 3 RESOLUTION NO. RA A RESOLUTION OF THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY ESTABLISHING THE TIME AND PLACE FOR A JOINT PUBLIC HEARING WITH THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA REGARDING THE PROPOSED AMENDMENT TO THE REDEVELOPMENT PLAN FOR LA QUINTA REDEVELOPMENT PROJECT NO. 2 WHEREAS, the La Quinta Redevelopment Agency ("Agency"), is a redevelopment agency (a public body, corporate and politic) duly created, established and authorized to transact business and exercise its powers, all under and pursuant to the Community Redevelopment Law (Part 1 of Division 24 (commencing with Section 33000 of the Health and Safety Code of the State of California); and WHEREAS, the Redevelopment Plan for La Quinta Redevelopment Project No. 2 ("Redevelopment Plan") was adopted on May 16, 1989 by Ordinance No. 139 of the City of La Quinta ("City"), which established a redevelopment project known and designated as La Quinta Redevelopment Project No. 2 ("Project No. 2"); and WHEREAS, the Agency desires to consider an amendment to the Redevelopment Plan that increases the limitation on the number of dollars to be allocated to the Agency from Project No. 2; said amendment would not modify the boundaries of Project No. 2; and WHEREAS, Section 33355 of the Community Redevelopment Law authorizes a joint public hearing on the amendment to the Redevelopment Plan with the consent of the City Council of the City of La Quinta and the Agency. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE LA QUINTA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS: 1. Each of the above recitals is true and correct and this Board so finds and determines. 2. The Agency hereby consents to holding a joint public hearing with the City Council of the City of La Quinta on January 20, 2004 at 7:00 p.m., or shortly thereafter, in the City Council chambers, for the purpose of considering an amendment of the Redevelopment Plan for La Quinta Redevelopment Project No. 2. S:\CityMgr\STAFF REPORTS ONLY\BS7 (rda) reso.doc 4 Resolution RA 2003- Redevelopment Plan Amendment Joint Hearing Adopted: December 16, 2003 Page 2 3. The Executive Director is hereby authorized and directed to give notice of the joint public hearing in the form and manner required by the Community Redevelopment Law. PASSED, APPROVED and ADOPTED this 16th day of December, 2003, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Terry Henderson, Chair La Quinta Redevelopment Agency ATTEST: JUNE S. GREEK, CMC, Agency Secretary La Quinta Redevelopment Agency APPROVED AS TO FORM: M. KATHERINE JENSON, Agency Counsel La Quinta Redevelopment Agency S:\CityMgr\STAFF REPORTS ONLY\BS7 (rda) reso.doc `? 5