Loading...
2004 01 06 RDARedevelopment Agency Agendas are Available on the City's Web Page @ www.la-quinta.org REDEVELOPMENT AGENCY AGENDA CITY COUNCIL CHAMBERS 78-495 Calle Tampico La Quinta, California 92253 Regular Meeting Tuesday, January 6, 2004 - 2:00 P.M. Beginning Resolution No. RA 2004-001 CALL TO ORDER Roll Call: Agency Board Members: Adolph, Osborne, Perkins, Sniff, and Chairperson Henderson PUBLIC COMMENT At this time, members of the public may address the Redevelopment Agency on any matter not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. Please watch the timing device on the podium. CLOSED SESSION NOTE: Time permitting, the Redevelopment Agency Board may conduct Closed Session discussions during the- dinner recess. In addition, persons identified as negotiating parties are not invited into the Closed Session meeting when the Agency is considering acquisition of real property. 1. CONFERENCE WITH THE AGENCY'S REAL PROPERTY NEGOTIATOR, JERRY HERMAN, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 CONCERNING POTENTIAL TERMS AND CONDITIONS OF ACQUISITION AND/OR DISPOSITION OF REAL PROPERTY LOCATED EAST OF DUNE PALMS ROAD AND 650 FEET SOUTH OF HIGHWAY 111, WHICH INCLUDES OR IS A PORTION OF APN NOS. 649-030- 016, 017, AND 040 FOR AN AFFORDABLE HOUSING AGREEMENT. PROPERTY OWNER/NEGOTIATOR: ANNE J. MAZZELLA AND SKYLINE PACIFIC PROPERTIES, LLC. or Redevelopment Agency Agenda 1 January 6, 2004 RECONVENE AT 3:00 P.M. PUBLIC COMMENT At this time members of the public may address the Agency Board on items that appear within the Consent Calendar or matters that are not listed on the agenda. Please complete a "request to speak" form and limit your comments to three minutes. When you are called to speak, please come forward and state your name for the record. Please watch the timing device on the podium. For all Agency Business Session matters or Public Hearings on the agenda, a completed "request to speak" form should be filed with the City Clerk prior to the Agency beginning consideration of that item. CONFIRMATION OF AGENDA APPROVAL OF MINUTES 1. APPROVAL OF MINUTES OF DECEMBER 16, 2003 CONSENT CALENDAR NOTE: Consent Calendar items are considered to be routine in nature and will be approved by one motion. 1. APPROVAL OF DEMAND REGISTER DATED JANUARY 6, 2004. 2. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH MCKENNA ET AL. FOR ARCHAEOLOGICAL MONITORING SERVICES FOR SILVERROCK RANCH. 3. APPROVAL TO AWARD A CONTRACT REGARDING THE SILVERROCK RANCH TREE RELOCATION PROGRAM, PROJECT NO. 2002-07A. BUSINESS SESSION 1. SELECTION OF THE REDEVELOPMENT AGENCY CHAIRPERSON AND VICE CHAIRPERSON FOR THE CALENDAR YEAR 2004. A. MINUTE ORDER ACTION Redevelopment Agency Agenda 2 January 6, 2004 2. CONSIDERATION OF REUSE OF THE AHMANSON RANCH HOUSE, AT SILVERROCK RANCH. A. MINUTE ORDER ACTION STUDY SESSION 1. DISCUSSION OF A LOGO FOR SILVERROCK RANCH. CHAIR AND BOARD MEMBERS' ITEMS — NONE PUBLIC HEARINGS — NONE ADJOURNMENT Adjourn to a regularly scheduled meeting of the Redevelopment Agency to be held on January 20, 2004, commencing with closed session at 2:00 p.m. and open session at 3:00 p.m. in the City Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, June S. Greek, City Clerk of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Redevelopment Agency meeting of Tuesday, January 6, 2004, was posted on. the outside entry to the Council Chamber, 78-495 Calle Tampico and on the bulletin board at the La Quinta Chamber of Commerce and at Stater Bros. 78-630 Highway 111, on Wednesday, December 31, 2003. DATED: Wednesday, December 31, 2003 JUNE S. GREEK, CIVIC, City Clerk City of La Quinta, California Redevelopment Agency Agenda 3 January 6, 2004 COUNCIL/RDA MEETING DATE: JANUARY 6, 2004 ITEM TITLE: Demand Register Dated January 6, 2004 RECOMMENDATION: It is recommended the Redevelopment Agency Board: AGENDA CATEGORY: BUSINESS SESSION CONSENT CALENDAR / STUDY SESSION PUBLIC HEARING Receive and File the Demand Register Dated January 6, 2004 of which $636,509.50 represents Redevelopment Agency Expenditures. PLEASE SEE CONSENT CALENDAR ITEM NUMBER I ON CITY COUNCIL AGENDA 3 4 cu 1111(p Qumr4 COUNCIL/RDA MEETING DATE: January 6, 2004 ITEM TITLE: Approval of a Professional Services Agreement with McKenna et al. to Provide Archaeological Monitoring Services for SilverRock Ranch RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a professional services agreement with McKenna et al. in an amount not to exceed $39,072 to provide archaeological monitoring services for the SilverRock Ranch project, and authorize the Executive Director to execute the contract. FISCAL IMPLICATIONS: The City's Capital Improvement Program includes the SilverRock Ranch project and has budgeted $2.245 million for grading operations and $500,000 for project contingencies. Adequate funds are available for archaeological monitoring services required during grading operations. BACKGROUND AND OVERVIEW: On November 18, 2003 the Agency Board authorized the distribution of a Request for Proposals (RFP) for Archaeological Monitoring Services (Phases 1 A and 1 B) for the SilverRock Ranch project. Proposals were due December 12, 2003, and seven firms submitted proposals. The Agency's consultant selection committee interviewed all seven firms on December 18, 2003, including (in alphabetical order): Archaeological Resource Management Corporation, CRM Technologies, Earth Tech, McKenna et al., Michael Brandman Associates, TKC and TRC. Following the interview process, the committee selected McKenna et al. Pursuant to the consultant selection process, staff then negotiated a contract with McKenna et al. in an amount not to exceed $39,072. The services will be performed on a time and materials, not -to -exceed basis over a period of three months during the mass grading operations. The Professional Services Agreement with McKenna et al is included as Attachment 1. The McKenna et al. proposal is included as Attachment 2. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve a professional services agreement with McKenna et al. in an amount not to exceed $39,072 to provide archaeological monitoring services for the SilverRock Ranch project, and authorize the Executive Director to execute the contract; or 2. Do not approve a professional services agreement with McKenna et al. to provide archaeological monitoring services for the SilverRock Ranch project, and do not authorize the Executive Director to execute the contract; or 3. Provide staff with alternative direction. Respectfully submitted, Mark Weiss, Weiss, Assistant Executive Director Approved for submission by: Thomas P. Genovese, Executive Director Attachments: 1. Professional Services Agreement 2. McKenna et al. Proposal 2 ATTACHMENT 1 PROFESSIONAL SERVICES AGREEMENT This AGREEMENT FOR PROFESSIONAL SERVICES (the "Agreement"), is made and entered into by and among the LA QUINTA REDEVELOPMENT AGENCY (the "Agency"), and McKenna et al. (the "Contractor"). The parties hereto agree as follows: 1. SERVICES OF CONTRACTOR 1.1 Scope of Services. In compliance with all terms and conditions of the Agreement, the Contractor shall provide those services related to Archaeological Monitoring Services , as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "services" or "work"). Contractor warrants that all services will be performed in a competent, professional and satisfactory manner in accordance with the standards prevalent in the industry for such services. Services will be provided to the Agency. 1.2 Contractor's Proposal. The Scope of Services shall include the Contractor's proposal or bid, which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern. 1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations and laws of the Municipality, the Agency, and any and all Federal, State or local governmental agency of competent jurisdiction. 1.4 Licenses, Permits, Fees, and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the services required by this Agreement. 1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that (a) it has thoroughly investigated and considered the work to be performed, (b) it has investigated the site of the work and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the work should be performed, and (d) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement. Should the Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the Agency, it shall immediately inform Agency of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 3 0 1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to person, or property, until acceptance of the work by Agency, except such losses or damages as may caused by Agency's own negligence. The performance of services by Contractor shall not relieve Contractor from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the Agency, when such inaccuracies are due to the negligence of Contractor. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, the Contractor shall perform services in addition to those specified in the Scope of Services, (Exhibit "A") when directed in writing to do so by the Contract Officer, provided that Contractor shall not be required to perform any additional services without compensation. 2.0 COMPENSATION 2.1 Contract Sum. For the services rendered pursuant to the Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit `B" and incorporated herein by this reference. The Contractor shall be compensated in an amount not exceeding Thirty Nine Thousand and Seventy Two Dollars ($39,072) (the "Contract Sum"). The method of compensation set forth in the Schedule of Compensation will include payment for time and materials based upon the Contractor's rates as specified in Exhibit "B". Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone services, and similar costs and expenses when and if specified in the Schedule of Compensation (Exhibit "B"). 2.2 Method of Payment. Any month in which Contractor wishes to receive payment, Contractor shall submit to the Agency no later than the tenth (10t') working day of such month, in the form approved by the Contract Officer, an invoice for services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the services provided, including time and materials, (2) specify each staff member who has provided services and the number of hours assigned to each such staff member, and (3) indicate the total expenditures to date. Such invoice shall contain a certification by a principal member of Contractor specifying that the payment requested is for work performed in accordance with the terms of this Agreement. The Agency will pay Contractor for all expenses stated thereon which are approved by the Agency pursuant to this Agreement no later than the last working day of the month. 3.0 PERFORMANCE SCHEDULE Agreement. 3.1 Time of Essence. Time is of the essence in the performance of this 3.2 Schedule of Performance. All services rendered pursuant to this Agreement 4 shall be performed diligently and within the performance of this Agreement. 3.3. Force Majeure. All time periods specified for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargos, acts of any governmental agency other than City, and unusually severe weather, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contracting Officer in writing of the causes of the delay. The Contracting Officer shall ascertain the facts and the extent of delay and extend the time for performing their services for the period of the forced delay when and if in his judgment such delay is justified, and the Contracting Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term. Unless earlier terminated in accordance with Sections 7.7 and 7.8 of this Agreement, this Agreement shall continue in full force and effect for one (1) year, from the date of the execution of this Agreement. 4.0 COORDINATION OF WORK 4.1 Representative of Contractor. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: 1. Jeanette A. McKenna It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principal were a substantial inducement for Agency to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of the Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. The foregoing principal may not be changed by Contractor and no other personnel may be assigned to perform the service required hereunder without the express written approval of Agency. 4.2 Contract Officer. The Contract Officer shall be the Assistant Executive Director or such other person as may be designated by the Executive Director of the Agency. The Contract Officer has been authorized to act on behalf of the Agency for the purposes of this Agreement. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by Agency to the Contract Officer. Unless otherwise specified herein, any approval of Agency required hereunder shall mean the approval of the Contract Officer. 4.3 Prohibition Against Subcontracting or Assignment. The experience, 5 on knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the Agency to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the Agency. In addition, neither this Agreement nor any interest herein may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of Agency. 4.4 Independent Contractor. Neither the Agency nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth. Contractor shall perform all services required herein as an independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of Agency. 4.5 Agency Cooperation. The Agency shall provide Contractor with any plans, publications, reports, statistics, records or other data or information pertinent to services to be performed hereunder which are reasonably available to the Agency. 5.0 INSURANCE INDEMNIFICATION AND BONDS. 5.1 Insurance. The Contractor shall procure and maintain, at its cost, and submit concurrently with its execution of the Agreement, public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor's acts or omissions rising out of or related to Contractor's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. The amount of insurance required hereunder shall be determined by the Contract Sum in accordance with the following table: Contract Sum Coverage (personal injury/property damage) Less than $50,000 $100,000 per individual; $300,000 per occurrence $509000-$3009000 $250,000 per individual; $500,000 per occurrence Over $300,000 $500,000 per individual; $1,000,000 per occurrence The Contractor shall also carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by the Contractor, its officers, any directly or indirectly employed by the Contractor, any no subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contractor's performance hereunder and neither the Agency nor its insurers shall be required to contribute to such loss. A certificate evidencing the foregoing and naming the Agency and its officers and employees as additional insured shall be delivered to and approved by the Agency prior to commencement of the services hereunder. Contractor shall also carry Workers' Compensation Insurance in accordance with State Workers' Compensation laws. The Contractor shall procure professional errors and omissions liability insurance in the amount acceptable to the Agency. All insurance required by the Section shall be kept in effect during the term of this Agreement and shall not be cancelable without thirty (30) days' written notice of proposed cancellation to Agency. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contractor's obligation to indemnify the Agency, its officers, employees, contractors, subcontractors or agents. 5.2 Indemnification. The Contractor shall defend, indemnify and hold harmless the Agency, the City of La Quinta, their officers, officials, employees, representatives and agents ("Agency indemnitees"), from and against any and all actions, suits, proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorneys' fees, for injury to or death of person(s), for damage to property (including property owned by the Agency) ("Claims") and for errors and omissions committed by Contractor, its officers, anyone directly or indirectly employed by Contractor, any subcontractor, and agents or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contractor's performance under this Agreement, except to the extent of such loss as may be caused by Agency's own active negligence, sole negligence or willful misconduct, or that of its officers or employees. In the event the Agency indemnitees are made a party to any action, lawsuit, or other adversarial proceeding in any way involving such Claims, Contractor shall provide a defense to the Agency indemnitees, or at the Agency's option, reimburse the Agency indemnities their costs of defense, including reasonable attorney's fees, incurred in defense of such Claims. In addition contractor shall be obligated to promptly pay any final judgment or portion thereof rendered against the Agency indemnitees. 5.3 Remedies. In addition to any other remedies the Agency may have if Contractor fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, the Agency, at its sole option: 7 to 1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. 2. Order the Contractor to stop work under this Agreement and/or withhold any payments(s) which become due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. 3. Terminate the Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies the Agency may have and are not the exclusive remedies for Contractor's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to person or property resulting from Contractor's or its subcontractors' performance of work under this Agreement. 6.0 RECORDS AND REPORTS 6.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. 6.2 Records. Contractor shall keep such books and records as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the cost and the performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit and make records and transcripts from such records. 6.3 Ownership of Documents. Originals of all drawings, specifications, reports, records, documents, and other materials, whether in hard copy or electronic form, which are prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement, shall be the property of Agency and shall be delivered to Agency upon the termination of this Agreement or upon the earlier request of the Contract Officer, and Contractor shall have not claim for further employment or additional compensation as a result of the exercise by Agency of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall ensure all subcontractors to assign Agency any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify Agency for all damages suffered thereby. 0 11 6.4 Release of Documents. The drawings, specifications, reports, records, documents and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Contractor shall not disclose to any other private entity or person any information regarding the activities of the City or Agency, except as required by law or as authorized by the Agency. 7.0 ENFORCEMENT OF AGREEMENT 7.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefor. The injured party shall continue performing its obligation hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety and general welfare, the Agency may take such immediate action as the Agency deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of the Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit Agency's right to terminate this Agreement without cause pursuant to Section 7.8. 7.3 Retention of Funds. Agency may withhold from any monies payable to Contractor sufficient funds to compensate Agency for any losses, costs, liabilities or damages it reasonably believes were suffered by Agency due to the default of Contractor in the performance of the services required by the Agreement. 7.4 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. Agency's consent or approval of any act by Contractor requiring Agency's consent or approval shall not be deemed to waive or render unnecessary Agency's consent to or approval of any subsequent act of Contractor. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties 9 1400 are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, ' at law or at equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Termination Prior to Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 7.8 for termination for cause. The Agency reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Contractor. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all services rendered prior to receipt of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation (Exhibit `B") or such as may be approved by the Contract Officer, except as provided in Section 7.3. 7.8 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligation under this Agreement, City may, after compliance with the provision of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the Agency shall use reasonable efforts to mitigate such damages), and Agency may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owned the Agency as previously stated in Section 7.3. 7.9 Attorneys' Fees. If either party commences an action against the other party arising out of or in connections with this Agreement, the prevailing party shall be entitled to recover reasonable attorneys' fees and costs of suit from the losing party. 8.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRINIINATION 8.1 Non -liability of City Officers and Employees. No officer or employee of the Agency shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the Agency of for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of the Agreement. 8.2 Conflict of Interest. No officer or employee of the Agency shall have any personal interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his personal interest or the interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in 10 13 violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, disability or ancestry in the performance of the Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, physical disability, mental disability, medical condition, age or ancestry. 9.0 MISCELLANEOUS PROVISIONS 9.1 Notice. Any notice, demand, request, consent, approval, communication either party desires or is required to give to the other parties or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section 9.1. To Agency: LA QUINTA REDEVELOPMENT AGENCY 78-495 Calle Tampico La Quinta, California 92253 Attention: Mark Weiss Assistant Executive Director To Contractor: McKenna et al. 6008 Friends Avenue Whittier, CA 90601 Attn: Jeanette McKenna 9.2 Integrated Agreement. This Agreement contains all of the agreements of the parties and all previous understandings, negotiations and agreements are integrated into and superseded by this Agreement. 9.3 Amendment. This Agreement may be amended at any time by the mutual 11 14 consent of the parties by an instrument in writing signed by all parties. 9.4 Severability. In the event that any or more of the phrases, sentences, clauses, paragraphs, or sections contained in the Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceable shall not effect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder. 9.5 Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by so executing this Agreement the parties hereto are formally bound to the provisions of this Agreement. 12 15 stated below. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates LA QUINTA REDEVELOPMENT AGENCY, Dated: By: EXECUTIVE DIRECTOR ATTEST: Agency Secretary APPROVED AS TO FORM: Agency Counsel Dated: 0 Name: Title: "AGENCY" "CONTRACTOR" 13 16 EXHIBIT A SCOPE OF SERVICES 1. Attendance at one pre -grade meeting. 2. Completion of a reconnaissance survey of the property prior to the initiation of the grading program (by J. McKenna and at least two assistants who will be available for monitoring); 3. Consultation with the Torres -Martinez, Cabazon and Morongo to inform them of the activities; 4. Tentative arrangements to have Native American monitors on -call; 5. Completion of full-time monitoring with supplemental notes and photographs; 6. Submittal of monthly summarys, including copies of field notes, photographic records, and, if appropriate, a listing of isolated artifacts recovered from the area; 7. Monthly billings supported by the field journals; 8. Preparation of a final technical report within one month of the completion of the project. 14 17 EXHIBIT B SCHEDULE OF COMPENSATION For the services outlined in Exhibit "A" consultant shall be compensated on a "time and materials" basis not to exceed $39,072 in accordance with the schedule of rates set forth below: 1. Archaeological/Paleontological Monitor ($50 per hour).............................................$400.00 2. Per Diem ($75.00 per day).............................................................................................$75.00 3. Daily Administrative Fee (P.I. @ $70.00).....................................................................$70.00 4. Misc. Expenses (Photos, Mileage, Insurance, etc.)........................................................$47.00 Daily Monitoring Rate * = $592.00 15 "FA ATTACHMENT 2 McKenna et al.. H istory/Archaeology/Architecture/Paleontology Jeanette A. McKenna, M.A. Owner and Principal Investigator Reg. Professional Archaeologist December 12, 2003 City of La Quinta, La Quinta Redevelopment Agency Attn: Mark Weiss, Assistant Executive Director/Project Manager P.O. Box 1504 (78-495 Calle Tampico) La Quinta, California 92253 RE: Silver Rock Ranch Monitoring Program (525 acres). Mr. Weiss: In response to your request, McKenna et al. has prepared the following proposal for the completion of the archaeological monitoring program at the Silver Rock Project Area in the City of La Quinta. The monitoring program for covering the mass grading of the property is scheduled for January thru March, 2004 (between 40 and 60 days of grading over three months). At this time, McKenna et al. anticipates the need to be on -site for the mass grading, road improve- ments and infrastructure activities, only, and for this work not to exceed a three month period. The entire property is considered sensitive for cultural resources, including areas associated with the Kennedy House ruins (Mr. Kennedy was known to have a large collection of Native American artifacts); the base of the nearby hills, where there was once an old Native American trail; and possibly remnants ofthe historic Bradshaw Trail. Cultural resources (mainly isolated finds) have been identified within the project area, indicating a potential for additional resources within the property. McKenna et al. is a small WBE/DBE firm established in 1989 and owned by Jeanette A. McKenna as a sole proprietorship. Prior to the establishment of McKenna et al., Ms. McKenna was involved in a business partnership (1987-1989), worked for various private firms (1982-1987), and was a staff archaeologist for Arizona State University, Office of Cultural Resource Management (1977-1982). The contact person for McKenna et al. is Jeanette A. McKenna, M.A., RPA, and Owner/ Principal Investigator for McKenna et al. (562) 696-3852. In recent years, McKenna et al. has been involved in numerous projects in the La Quinta/Coachella. Valley projects, including but not limited to the Country Club of the Desert surveys, testing, and archaeological monitoring program(s); the Point Happy research, survey, evaluations, and mitigation program - including upcoming archaeological monitoring; and the Dell Webb/Pulte Homes Shadow Hills project in Indio, including surveys, testing, resource evaluations, and archaeological monitoring. 6008 Friends Avenue, Whittier, California 90601-3724 email=imckena@earthlink.net (562) 696-3852 Office — (562) 693-4059 FAX — (562) 754-7712 Mobile 1Y McKenna et al. has the in-house capabilities to handle all archaeological monitoring activities and will not be employing any sub -consultants for this project. Please review the enclosed information and feel free to inform me of any questions or concerns regarding the McKenna et al. credentials or proposed scope of work. Sincerely, A. McKenna, Principal a et al. Attachments. 6008 Friends Avenue, Whittier, California 90601-3724 email = imckena@earthlink-net (562) 696-3852 Office — (562) 693-4059 FAX — (562) 754-7712 Mobile 17 20 STATEMENT OF QUALIFICATIONS McKenna et al. employs an "applied archaeological approach" in documenting, reporting, and managing cultural resource investigations. This approach emphasizes a balance between practical planning and the management of resources while maintaining a project -specific approach to costs and schedules. McKenna et al., established in 1989, is a Women Business Enterprise (WBE) firm owned and operated by Jeanette A. McKenna, M..A., RPA, and Principal Investigator, and recognized by the State of California as a Small Business/Sole Proprietorship. Ms. McKenna has over twenty seven years of experience with an emphasis in California based Cultural Resource Management (CRM) studies and holds certifications from the Society of Professional Archaeologists (SOPA) in Field (prehistoric) and Historic Archaeology. Ms. McKenna served on the SOPA Board of Directors from 1993 to 1997 and is currently listed as a Registered Professional Archaeologist (RPA, 1997 to present). Ms. McKenna has taken post -graduate courses in Archaeology, History, and Land Use Planning at both Arizona State University and the University of California, Riverside. Ms. McKenna has also participated in various seminars presented by the federal government for completion of studies under federal review (e.g. ARPA, Section 106, etc.). Ms. McKenna's training has been oriented towards desert research and she has a considerable amount of experience working directly with inland desert resources (California and Arizona). McKenna et al. maintains a professional staff capable of handling all levels of cultural resource investigations, including Prehistoric and Historic Archaeology, Rock Art studies, Historic Archi- tectural Studies, general histories, peer reviews, and EIR/EIS documentation. McKenna et al. also has staffwith expertise in analysis and report preparation. The McKenna et al. main office is located in Whittier, California, but also maintains a small Arizona facility, providing both office and labora- tory facilities. These facilities provide in-house research and analysis, house specialized field equipment, data management systems, and a relatively extensive library and archives. Personnel currently on staff at McKenna et al. include: Jeanette A. McKenna*, M.A. (Anthropology), Registered Professional Archaeologist Catharine Wood*, B.A. (Anthropology); Currently in M.A. program at CSUF Elizabeth Stoffers*, B.A., Currently in M.A. program at CSULA Richard S. Denniston*, B.A. (Anthropology), Currently in M.A. program at UCLA R. Charles Ferguson*, B.A. (History) Kristina Lindgren*, B.A. (Anthropology) Michael Abraham McKenna, B.A. (History) Heather Gonzales, A.A. (Art), Office Manager Project completed in the La Quinta/Indio/Coachella. Valley area of Riverside County include, but are not limited to, the following: • Results of an Archaeological Monitoring Program at the Miles Avenue Bridge Crossing, Indian Wells, Riverside County, California. 6008 Friends Avenue, Whittier, California 90601-3724 email = jmckenagearthlniLnet (562) 696-3852 Office -- (562) 693-4059 FAX — (562) 754-7712 Mobile '21 • Western Mojave Desert Off -Road Vehicle Designation Project. Peer Review. • Extended Phase I Survey, Phase II Excavations and Evaluation, and Mitigation Monitoring Program at CA-RIV-6896, a Prehistoric Site in the City of Indio, Riverside County, California. • Phase II Cultural Resources Investigations at CA-RIV-3 867 (The Shadow Hills Property) in the City of Indio, Riverside County, CA. • A Phase I Cultural Resources Investigation of Approximately 1000 Acres Located in the City of Indio, Riverside County, CA. • Historic Property Survey Report: Miles Avenue, Riverside County, CA. • Historic Property Survey Report - Negative Findings: Ramon Road Improvements, Rancho Mirage and Cathedral City, Riverside County, CA. • A Phase I Cultural Resources Investigation for the Proposed Miles Avenue Bridge Replacement and Improvements to Miles Avenue in the City of Indian Wells, Riverside County, CA. • Historic Property Survey Report - Miles Avenue Bridge Crossing, Riverside County, CA. • Negative Archaeological Survey Report - Miles Bridge Crossing, Riverside County, CA. • A Phase I Cultural Resource Investigation of 7.63 Acres at the Southeast Comer of Avenue 50 and Washington Street, City of La Quinta, Riverside County, CA. • Addendum: "The Ranch", La Quinta, Riverside County, CA. • A Phase I Cultural Resource Investigation of "The Ranch" Project Area Located in the Community of La Quinta, County of riverside, CA. • Archaeological Monitoring Program for the Country Club of the Desert Project Area Located within the City of La Quinta and the County of Riverside, CA. • A Phase II Cultural Resource Investigation of Prehistoric Archaeological Sites within the Country Club of the Desert Project Area Located within the City of La Quinta and the County of Riverside, CA. • A Phase I Cultural Resource Investigation ofthe Country Club ofthe Desert Project Area Located within the City of La Quinta and the County of Riverside, CA. 6008 Friends Avenue, whittier, California 90601-3724 email = imckena@earthlmk.net (562) 696-3852 Office -- (562) 693-4059 FAX — (562) 754-7712 Mobile 19 22 McKenna et al. History/Archaeology/Architecture/Paleontology Jeanette A. McKenna, M.A. Owner and Principal Investigator Reg. Professional Archaeologist PROJECT UNDERSTANDING AND APPROACH The current project involves that archaeological/paleontological monitoring of a 525 acre property referred to as SilverRock Ranch. McKenna et al. has completed similar monitoring programs both with a portion of this property and to the east, in the Country Club of the Desert project area. To complete this program,. McKenna et al. proposes to field a minimum of one full time archaeologi- cal/paleontological monitor and, if necessary, more than one monitor, depending on the nature of the grading program. All McKenna et al. archaeological monitoring are trained in safety and will observe all OSHA safety requirements (i.e. vests, hard hats, etc.). The monitors are trained to keep away of active machinery and only enter areas that are safe and accessible. Efforts are taken to keep interruptions of the grading program at a minimum. The monitors follow the grading operations, but also conduct pre -grade walkovers to insure no surface items are lost. Each McKenna et al. monitor has a minimum of a B.A. in Anthropology/Archaeology or History and at least five years of professional experience. The archaeological monitors maintain daily logs of activities and a photographic record to support the program. In addition, the log book is signed by a project field representative (i.e. contractor) as a cross-reference for billing and accountability. Archaeological isolates are recovered as they are identified, thereby negating the need to halt grading operations. Isolate locations are marked through the use of a hand-held GPS system (Magellan 310) that provides UTM coordinates for plotting on the appropriate USGS Quadrangle. If an archaeological feature or site is identified during the monitoring program, the area will be flagged and protected until the City is notified and the appropriate approach to the treatment of the resource is agreed upon. Ifthe feature involves Native American or other human remains, the County Coroner will be notified immediately and the Native American Heritage Commission will be informed. All following tasks will comply with State and local guidelines for the handling of human remains. At this time, McKenna et aL is not including a Native American monitor in this program. However, should the City wish a Native American presence, the Torres -Martinez have monitors available for such tasks. (At this time, neither the Cabazon nor the Morongo have monitors available.) Native American monitors should be hired under a separate contract, as their presence is to oversee the activities of the archaeological monitor(s) and report to their respective Council. To be under the McKenna et al. contract would constitute a conflict of interest. 6008 Friends Avenue, Whittier, California 90601-3724 email = jmaena(cvearUHMK.ne1 (562) 696-3852 Office -- (562) 6934059 FAX — (562) 754-7712 Mobile Upon the completion of the monitoring program, McKenna et al. will prepare a technical report in a fashion/format consistent with the Archaeological Resource Management Report guidelines (ARMR), as prepared by the Office of Historic Preservation, Sacramento (on file, McKenna et al.) and in conjunction with the requirements for reporting provided by the County of Riverside Planning Department. 6008 Friends Avenue, Whittier, California 90601-3724 email = jmckena(a,)earuamK.net (562) 696-3852 Office -- (562) 693-4059 FAX — (562) 754-7712 Mobile 21 24 McKenna et al. H istory/Archaeology/Architecture/Paleontology Jeanette A. McKenna, M.A. Owner and Principal Investigator Reg. Professional Archaeologist SCOPE OF SERVICES Based on the narrative presented above, McKenna et al. proposes the following Scope of Services for the SilverRock Ranch monitoring program: 1. Attendance at one pre -grade meetings; 2. Completion of a reconnaissance survey of the property prior to the initiation of the grading program (by J. McKenna and at least two assistants who will be available for monitoring); 3. Consultation with the Torres -Martinez, Cabazon, and Morongo to inform them of the activities; 4. Tentative arrangements to have Native American monitors on -call; 5. Completion of full-time monitoring with supplemental notes and photographs; 6. Submittal of monthly summazys, including copies of field notes, photographic records, and, if appropriate, a listing of isolated artifacts recovered from the area; 7. Monthly billings supported by the field journals; 8. Preparation of a final technical report within one month of the completion of the project. McKenna et al. has six full-time employees trained and available for monitoring programs. At this time, McKenna et al. has two monitoring programs that are scheduled to end in December, 2003, and January, 2004, thereby freeing two full-time monitors. Other commitments are to smaller projects that provide ample flexibility to insure adequate coverage of the SilverRock project. If necessary, McKenna et al. can and will hire additional personnel to insure the SilverRock Ranch project has adequate and competent coverage. During January -March, 2004, McKenna et al. anticipates involvement in another project in La Quinta (Point Happy monitoring), providing an additional presence in La Quinta and ample opportunity for the Principal Investigator, Jeanette A. McKenna, to visit each location for quality control. McKenna et al. can provide certificates of insurance for Workman's Comp, Vehicles, and General Liability. McKenna et al. has never been required to carry Professional Liability and will request a waiver for Professional Liability Insurance, if possible. McKenna et al. has the resources to initiate this project without a retainer and will rely on the monthly billing cycle for compensation in accordance with City policies. 6008 Friends Avenue, Whittier, California 90601-3724 email = JmckenaUearrnunic.nei (562) 696-3852 Office -- (562) 6934059 FAX — (562) 754-7712 Mobile ?a COUNCIL/RDA MEETING DATE: January 6, 2004 ITEM TITLE: Approval to Award a Contract Regarding the SilverRock Ranch Tree Relocation Program, Project No. 2002-07A RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Approve a contract in the amount of. $121,000 to Senna Tree Company, LLC, to construct the SilverRock Ranch Tree Relocation Program, Project No. 2002-07A. FISCAL IMPLICATIONS: The SilverRock Ranch improvements are included within the Fiscal Year 2003/2004 Capital Improvement Program (CIP). On April 1, 2003, the Agency reviewed the proposed budget from Chapman Golf for the first golf course, which included $1.5 million for landscaping the golf course. Based upon the low bid in the amount of $121,000, the following represents the anticipated project budget: Activity Construction Inspection/Testing/Survey City Administration Contingency TOTAL: Budget $121,000 $ 5,000 $ 5,000 $13,100 $144,100 As illustrated, the proposed budget is consistent with the landscape construction estimate for the first golf course. S:\CityMgr\STAFF REPORTS ONLY\1-6-04\C 8.doc 26 BACKGROUND AND OVERVIEW: The City Council approved the Fiscal Year 2003/2004 CIP on May 20, 2003. This year's CIP includes the construction of the first phase of the SilverRock Ranch Municipal Golf Course. This step of the project consists of removal, relocation and/or disposal of 91 trees located within the SilverRock Ranch project site, located south of Avenue 54, west of Jefferson Street and north of Avenue 52. Approximately 236 trees were found by the arborist to be either poor candidates for relocation or of no value to the landscape architect for the golf course. These trees will be disposed of during mass grading of the site. The relocated trees will either be replanted or boxed as specified within the project specifications. The relocated trees will be placed stored at a temporary on -site nursery. The on -site nursery will be graded, and temporary irrigation for the relocated plant material will be installed. The trees identified for disposal shall be removed from the project site and disposed of in an appropriate manner. On December 2, 2003, the City Council approved the Plans, Specifications, and Engineer's Estimate (PS&E) and authorized staff to advertise the bid of the SilverRock Ranch Tree Relocation Program, Project No. 2002-07A. On December 22, 2003, sealed bids were received for the construction of this project. The following represents a summary of the bids received and compares the bids to the engineer's estimate: Engineer's Estimate Senna Construction Co. The Davey Tree Expert Co. $147,000 $121,000 $333,725 As illustrated, the Senna Construction Company, LLC, submitted the lowest responsive bid in the amount of $121,000. Contingent upon Agency Board approval to award a construction contract on January 6, 2004, the following represents how the project is scheduled to proceed: Agency Construction Award Construction Period (60 days) Project Acceptance January 6, 2004 January through March 2004 April 2004 2 27 FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve a contract in the amount of $121,000 to Senna Tree Company, LLC, to construct the SilverRock Ranch Tree Relocation Program, Project No. 2002- 07A; or 2. Do not approve a contract in the amount of $121,000 to Senna Tree Company, LLC, to construct the SilverRock Ranch Tree Relocation Program, Project No. 2002-07A; or 3. Provide staff with alternative direction. Respectfully submitted, w mothy R On6ion, P. E. Public Works Director/City Engineer Approved for submission by: r' Thomas P. Genovese, Executive Director 3 28 OF AGENDA CATEGORY: COUNCIL/RDA MEETING DATE: January 6, 2004 ITEM TITLE: Consideration of the Selection of the Redevelopment Agency Chairperson and Vice Chairperson for the Year 2004 RECOMMENDATION: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: Select a Chairperson and Vice Chairperson of the La Quinta Redevelopment Agency for the Calendar Year 2004. FISCAL IMPLICATIONS: None. CHARTER CITY IMPLICATIONS: IZ57n BACKGROUND AND OVERVIEW: The provision of Redevelopment Agency Resolution No. RA 99-01, adopted on January 19, 1999 amending the agency bylaws, spells out the procedure for electing the Chair and Vice Chair as follows: "Section 2.02 - Chair. Unless otherwise provided by law, ordinance, or resolution of the Agency, the Agency Board shall annually at its first meeting held after December 30th, or as soon thereafter as possible, vote to elect one of its number as Chair. The mayor shall specifically be excluded from being eligible to serve as chair of the Agency. 29- The Chair shall preside at all meetings of the Agency. Except as otherwise authorized by resolution of the Agency or the provisions of these bylaws, the Chair shall have the authority to sign on behalf of the Agency, all contracts, deeds and other instruments made by the agency. Section 2.03 - Vice Chair. Unless otherwise provided by law, ordinance, or resolution of the agency, the Agency Board shall annually at its first meeting held after December 30th, or as soon thereafter as possible, vote to elect one of its number as Chair of the Agency. The Vice Chair shall perform the duties of the Chair in the absence or incapacity of the Chair." FINDINGS AND ALTERNATIVES: The alternatives available to the City Council include: �. Select a Chairperson and Vice Chairperson of the La Quinta Redevelopment Agency for the Calendar Year 2004; or 2. Do not select a Chairperson and Vice Chairperson of the La Quinta Redevelopment Agency for the Calendar Year 2004; or 3. Provide staff with alternative direction. Respectfully submitted, WWR Approved for submission by: Thomas P. Genovese, City Manager 2 30 cedit 4 �CP Qumrcv COUNCIL/RDA MEETING DATE: January 6, 2004 AGENDA CATEGORY: BUSINESS SESSION: ITEM TITLE: Consideration of the Re -use of Ahmanson Ranch House at SilverRock Ranch CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: RECOMMENDATION: Approve the use of the Ahmanson Ranch House as a temporary clubhouse and select Option C as the preferred floor plan Layout. FISCAL IMPLICATIONS: None for this action. The Agency's budget for the temporary clubhouse is $1.2 million. BACKGROUND AND OVERVIEW: On November 18, 2003, the Agency Board approved a contract with the Dahlin Group, for building architectural services. Their scope of work includes a feasibility analysis for the re -use of the existing Ahmanson Ranch House as a temporary clubhouse, the design of a maintenance building, two restrooms and a pumphouse building. The Dahlin Group has completed the feasibility study (Attachment 1) and has concluded it is feasible to adapt and re -use the existing ranch house as a temporary clubhouse. There are significant design issues such as ADA compliant site access, the need for structural upgrades, ADA compliant restroom facilities, and meeting Health Department requirements for food facilities. These issues will be elaborated on by the architect (Jack Gallagher) at the Agency meeting. The architect has prepared three floor plan options (Attachment 2); two site plan options (Attachment 3); and a proposed floor plan for a future conference center (Attachment 4) for discussion by the Agency. The architect is seeking direction from the Agency on these floor plans in order to proceed with incorporating the selected 31 floor plan with the exterior elevation design concepts, which will be presented at the Agency's meeting of January 20, 2004. Of the three floor plan options, Option A minimizes new construction by utilizing existing restrooms as unisex facilities. Options B and C provide for newly constructed perimeter restroom facilities fully compliant with handicapped access requirements. Option B places these facilities near the building entry. Option C locates the restrooms north of the clubhouse, away from the entrance and in close proximity to the snack bar and golf course. Accordingly, staff recommends Option C as the preferred alternative. Attachment 4 depicts how Option C might ultimately evolve into a community/conference-type facility. Preliminary review and analysis suggests that the Ahmanson Ranch house can be converted to a temporary clubhouse within budget parameters established by the Agency ($1.2 million). Staff believes modular facilities could be constructed on -site at a lesser cost, but recognizes that the Agency will experience rehabilitation costs for the Ahmanson Ranch house in any event if the structure is kept for its historical value. Accordingly, staff believes conversion of the Ranch house into a temporary clubhouse with an eye toward eventual re -use of the facility for community purposes is the preferred alternative. FINDINGS AND ALTERNATIVES: The alternatives available to the Agency Board include: 1. Approve the use of the Ahmanson Ranch House as a temporary clubhouse and select Option C as the preferred floor plan layout for the building; or 2. Do not approve the use of the Ahmanson Ranch House as a temporary clubhouse and direct the architect to design a temporary clubhouse using modular construction; or 3. Provide staff with alternative direction. Respectfully submitted, OIL/ - Mark Weiss, Assistant Executive Director 2 32 Approved for submission by: Thomas P. Genovese, Executive Director Attachments: 1. Feasibility Study 2. Optional Floor Plan Options 3. Site Plan Options 4. Future Conference Center Floor Plan 3 ATTACHMENT 1 FEASIBILITY STUDY FOR REUSE OF THE EXISTING AHMANSON RANCH HOUSE SILVERROCK RANCH LA QUINTA, CALIFORNIA Prepared for La Ouinta Redevelopment Agency Mayor Donald Adolph, Board Member Terry Henderson, Board Member/Chairperson Lee Osborne, Board Member Ron Perkins, Board Member Stanley Sniff, Board Member Mark Weiss, Assistant Executive Director 78-495 Calle Tampico, P. O. Box 1504, La Quinta, CA 92253 Site Address, Ahmanson Ranch House 79-999 Old Avenue 52, La Quinta, CA 92253 Project Coordinator Roy Stephenson, P.E. Berryman & Henigar 2001 East First Street, Santa Ana, CA 92705-4020 Feasibility Consultants ARCHITECT/AUTHOR OF STUDY Andrew J. ("Jack") Gallagher, Senior Architect Dahlin Group 539 South Cedros Avenue, Solana Beach, CA 92075 STRUCTURAL ENGINEER Brian Gottlieb, P.E. B.G. Structural Engineering 45-535 Via Corona, Indian Wells, CA 92210 ELECTRICAL ENGINEER Joe Nolan, P.E. Dream Engineering, Inc. 72330 Canyon Lane, Palm Desert, CA 92260 MECHANICAUPLUMBING ENGINEER Roy Simpson, P.E. Building Systems Design Group 14443 Rivers Edge Road, Helendale, CA 92342 CONTENTS PURPOSE........................................................................................... . BACKGROUND............................. ...................................................... PROGRAM........................................................................................... . FIELD REPORT, ANALYSIS & ALTERNATIVES I. Means & Methods of Study............................................................ II. General Code Comments.............................................................. III. Site Accessibility ........................ IV. Architectural & Structural.......................................................... V. Food Service............................................................................ VI. Mechanical & Plumbing............................................................. ....................... VII. Electrical............................................................................... SUMMARY.................................................................. ..................... CONCLUSION...................................................................:.................. 36 s PURPOSE The purpose of this study is to determine the feasibility of adapting and reusing the existing Ahmanson Ranch House as a temporary golf clubhouse for the proposed SilverRock Ranch golf course until such time as a new, permanent golf clubhouse can be constructed and occupied. This study also includes commentary related to the possible use of this building as a future conference/special events facility after its use as a golf clubhouse. The feasibility of reuse depends on satisfying the requirements for life safety —as defined by municipal codes and regulations, program compatibility as a golf clubhouse, budget and schedule. For context and comparison, the alternative to reuse implied throughout this study is a new, temporary golf clubhouse comprised of modular components in another location. BACKGROUND The Redevelopment Agency (RDA) for the City of La Quinta, California is developing a premier golf -oriented resort community known as SilverRock Ranch. The 525-acre site is the former Ahmanson Ranch at the southwest corner of Jefferson Street and Avenue 52, adjacent to the Coral Reef Mountains. The first phase of development will include a golf course which is expected to open by January, 2005. A new, permanent golf clubhouse has not yet been designed and is not expected to be open until well after the first golf course is operational. Therefore, a temporary golf clubhouse is required. Among the alternatives, the RDA decided that one option stood out, but would require further study. It is the possible reuse of the existing Ahmanson family ranch house as a temporary golf clubhouse and/or future conference facility (see figure 1 & 2). The ranch, house has significant architectural features, and is located in a beautiful setting of palm trees and large rock outcroppings with a panoramic view of the mountains. Although unoccupied and abandoned for some time, the ranch house appeared worthy of remodeling and reuse if it was determined to be feasible to do so. For this reason, the RDA solicited a feasibility study. Figure 1. 4 a� N6 . .. . m / § oqqw,._-, PROGRAM The following statements summarize key assumptions for this study, and represent information or prior findings conveyed by the RDA or City staff. 1. The clubhouse should comply with applicable building codes and other governmental regulations, including the Americans with Disabilities Act (ADA). 2. The clubhouse should include (at a minimum): pro shop, snack bar and restrooms. 3. The kitchen/snack bar will be limited to 100% pre -packaged foods, as defined by the County of Riverside Environmental Health Services. In other words, the food - service menu will be limited. There will not be a full -service commercial kitchen. 4. The clubhouse should be operational concurrently with the opening of the first golf course. The present target for this is January, 2005. 5. Although site accessibility observations and some alternatives are provided herein, the primary purpose of this study is to evaluate the ranch house building, not the site. Site design services are to- be provided by others. These may include studies of soils and other geological conditions, entry roads, golf course and cart path design, site utilities, landscaping, etc. 6. Since the golf course routing will be designed primarily to suit the permanent clubhouse location (as opposed to the temporary clubhouse), it is understood that the temporary clubhouse location may not be ideal with respect to the locations of the 1 St and l Od' tees, and the 9th and 18th greens. The golf course operator is expected to work around any deficiencies during the life of the temporary clubhouse. Deficiencies may be mitigated by temporary re -numbering of the tees and greens by the golf course architect as may be required to suit the clubhouse location. 7. The ranch house has been designated a Historical Building by action of the City's Historical Commission. Thus, the State Historical Building Code (SHBC) will apply. 8. The City had the ranch house tested for hazardous materials as a prelude to this study. No hazardous materials were detected. The existing facility was found to be free of asbestos. 9. If feasible, the RDA desires to adapt the ranch house building in the future for J reuse as a small conference center or special events facility after its use as a temporary golf clubhouse. FIELD REPORT, ANALYSIS & ALTERNATIVES I. MEANS & METHODS of STUDY Multiple visits to the ranch house: (4) by Architect, (3) by Structural Engineer, (2) each by Electrical & Mechanical Engineers. Visual inspections and digital photo survey of building. • Sketched and tape -measured the building (interior and exterior) in order to provide as -built drawings of ranch house (no existing drawings could be located by RDA or City Building Department). • Prepared as -built CAD drawings of floor plan and elevations based on findings. • Reviewed applicable codes and regulations (including California Building Code, State Historical Building Code, City Ordinance Chapter 8.12 ("Earthquake Hazard Reduction in Existing Buildings"), County of Riverside Department of Environmental Health (D.E.H.) regulations for food facilities, ADA regulations, etc.). • Multiple phone conversations with Mr. David Day, County D.E.H., regarding minimum requirements for food facilities. • Courtesy inspection of ranch house by Mr. Tom Hartung (head of City Building Department) with each of the consultants. • Non-destructive testing (x-rays/sonogram) of ranch house structure by Earth Systems, testing agency. • Reviewed topographic drawings of the ranch house site provided by the Civil Engineer (The Keith Companies). II. GENERAL CODE COMMENTS 1. Initial observations revealed numerous conditions that do not meet regular code requirements for new construction, with regard to both ADA and structural design factors. While this is an existing building —and there are different requirements (often less stringent) for remodeling existing buildings where the use remains unchanged, there would normally remain many difficult issues to contend with since in this case there is a proposed change in use from residential to commercial. In many cases it is not permitted to change the use of an existing building if it conflicts with regular code requirements for new construction. However, since the ranch house is a qualified Historical Building, a different set of rules apply. Namely, the State Historical Building Code. The SHBC serves to encourage the adaptive reuse of qualified historical structures, and facilitates this by adopting regulations which are much more flexible than the regular code requirements. In essence, many objective, narrowly defined tegulations otherwise required by the regular code become discretionary —subject to the decision of the local building official. Life safety is not compromised, but reasonably equivalent alternatives to the regular code may be accepted by the enforcing agencies. The SHBC makes this clear several times in the code, and states, "These regulations are not intended to preclude the use of any proposed alternative or method of design or construction not specifically prescribed or otherwise allowed by these regulations. " The good news is obvious: flexible solutions and cost-effective preservation. However, the challenge is equally obvious: decisions on many of the solutions become subjective and their eventual acceptance by enforcing agencies may be difficult to predict in the early stages of design —let alone during the course of a feasibility study. Close cooperation with the City's Building Department, then, will remain essential to the design process from start to finish.. 2. The caveat to the exceptional nature of the SHBC is that there exists a City code (Title 8) related to the structural integrity of existing buildings which supercedes some of the subjective aspects of the SHBC. Chapter 8.12, "Earthquake Hazard Reduction in Existing Buildings", reinstates various objective procedures and standards for ensuring the structural integrity of certain buildings constructed prior to the adoption of earthquake design requirements. Buildings which are identified to have masonry bearing walls with insufficient reinforcing must be strengthened to meet certain requirements. If it is not feasible to do so, the structure cannot be occupied and must be demolished, historical building or not. The following statements summarize the more significant observations and findings made in the field during the course of this study. Where feasibility issues arise, an analysis is provided and alternatives are proposed. III. SITE ACCESSIBILITY Figure 3 4 S. .j 1. There is an existing entrance road and small parking lot to the east side of the ranch house (see figurb 3 & 4). Since the RDA is developing all of the surrounding property as part of SilverRock Ranch, it is assumed that enough land will be made available to improve the road and expand the parking lot to suit i program and regulatory requirements for a golf clubhouse. or small 42 12 2. conference/special events facility. The site designers must coordinate driveway designs to suit fire and emergency equipment access as required by the County Fire Marshal. Due to the abundance of undeveloped land, it appears this would not be problematical. The topography of the existing entry road and parking lot is generally flat. However, the ranch house floor is approximately ten feet above the existing parking lot (see figure 5). Present pedestrian access from the parking lot to the ranch house is by way of stairways (see figure 6). There is no ramp or other wheelchair access that complies with ADA requirements. Rerouting a new entry road and parking lot on the west side of the site would cause considerable disturbance to the land and substantial cost. It would not be cost effective to abandon the present entry road and east side access. Another option is to provide an accessible route extending from the existing entry road and parking clockwise around the rock outcroppings (in a southerly direction towards the mountain), then up the more gentle slope back towards the ranch house from south to north. However, this route would be in excess of 300 feet from the nearest possible parking and is deemed unsuitable from an ADA standpoint. Figure 6. 3. One solution to provide ADA-compliant accessibility from parking to the ranch house is to design and construct various site improvements more or less at the level of the ranch house immediately east of it, which would include a new vehicular entry drive/turn-off from the main driveway which would ramp up to a drop-off area, and handicapped parking spaces. This would require a substantial area of fill, retaining walls, relocation of trees, sidewalks, etc. Although the details of design must be worked out during schematic design, it is safe to say that a feasible solution to site accessibility can be created in this area. IV. ARCHITECTURAL & STRUCTURAL 1. Although no records have yet been found which conclusively date the age of the ranch house, 'by visual inspection of its structure it is estimated to be in the range of forty years old. 2. The ranch house has been vacant for some time, and the evidence of abandonment is obvious (extensive cobwebs, dirt and dust; windows and sliding glass doors 1 43 13 difficult to open). But generally the building is in reasonably good condition inside and out, with exceptions noted below. 3. The gross interior area of the ranch house is approximately 2,650 square feet. Additionally, the exterior roof -covered porches and walkways total approximately 2,480 square feet. 4. The ranch house is one story, constructed of reinforced slumpstone masonry bearing walls and piers (walls approximately 8" thick) (see figure 7), wood posts and beams (figure 8), exposed wood roof rafters (Yx 9") 4-feet on center bearing on a ridge beam and the slumpstone walls, and wood decking between the rafters and roof tiles (figures 9 & 10). Most of the beams appear to be glu-lams wrapped in Ix finish lumber. Two of the interior walls in the short direction (north to south) are masonry shear walls which are required for lateral support and should not be removed, while nearly all of the other interior walls appear to be. non - bearing wood stud walls which could be removed for remodeling if required. There is at least one large post below the ridge beam near to the center of the building. Figure 7. 8. 14 5. The floor is carpet over 12" square saltillo tile bonded to a concrete slab on grade. There is no basement. 6. Windows are single -pane in wood and metal frames and sashes. Many of the windows are difficult to open from age and neglect (see figure 11). Since insulated glass is highly desirable for both energy conservation and to reduce operating costs, replacement windows should be considered after evaluating costs. Window replacement with a high quality stained wood window system and dual -pane insulated glass may be in the range of $25,000 to $35,000. 7. The roofing material is two-piece "mission" style clay the with a mortar boost (see figure 8 & 12). The condition of the roofing tiles appears generally good, with the exception of several areas where tiles are missing or broken and require replacement. Tiles should be replaced in like kind, and, according to Mr. Hartung, there is a possibility that. similar tiles may be salvaged from another building on the ranch property. There is no evidence of water leakage through the roof. Figure 11. Figure 12. 8. In order to detect the extent of masonry wall reinforcing, a testing agency, Earth Systems, was engaged to provide non-destructive testing. As a result, it was confirmed that the vertical reinforcing in all masonry walls are within code requirements. The horizontal reinforcing in all masonry walls are within code requirements, except as noted below. The jamb steel in walls are within code requirements except as noted below. The southeast wall labeled, W-5 is overstressed by 10% but shows no distress and should be considered within allowable tolerances. The following are areas of structural damage or distress that must be addressed: 95 15 Figure 13. a. The north -south masonry shear wall between the Lounge and Kitchen (see figure 13, (labeled W-4 on Earth Systems' plan) should be removed and replaced from the north end to the double door at the south end (the pier south of the door can remain). It is required for structural integrity yet it shows signs of distress. Openings without lintels were created in the masonry wall for ductwork —presumably during a previous remodel —and these openings undermine the wall. Its horizontal reinforcing is overstressed by 20%, and jamb steel is overstressed by 30%. Stress cracks are evident, with possible failure at the door header/jamb. The wall may eventually collapse if not rebuilt. This wall should be removed and replaced and rebuilt on the existing footings if they exist. b. The vertical reinforcing and horizontal ties in the nine front veranda and two entry pilasters comply with structural code requirements. However the pilaster at the northwest corner has no horizontal ties for the first 4'-0" of height and is cracked and distressed (see figure 14). This pilaster should be removed and replaced and rebuilt on the existing footings if they exist. c. Exterior wood posts show considerable rot from water damage (likely from errant sprinkler spray) and should be replaced (see figure 15). Structural steel tubes and/or reinforced masonry piers may be required for replacement. If steel tubes are required, they may be boxed -out with wood to achieve the original look. Figure 14. Figure 15. 46 16 d. The exterior patio/walkway on the north side and some areas of the interior floor are wavy— a sign of uneven settlement. This may be due to over -watering and saturation of the soil (which was evident in field). Although this does not appear to be a major problem, over -watering should be corrected, and damaged slab areas should be replaced. 9. Determining existing footings would have required destructive testing and was not performed at this time. It would be illogical to assume footings are missing. Footing sizes can be determined later, at which time a determination can be made if size and reinforcing are sufficient. If deficient, it is feasible to increase and/or reinforce footings as may be required. 10. For some time after the Ahmanson family sold the ranch and just prior to being abandoned, the ranch house had been put to commercial use as a Dave Pelz Golf School. Despite such commercial use, the ranch house was not remodeled to be ADA compliant (see figures 16 & 17). With regard to the regular code (excluding exceptions allowed by the SHBQ, there are numerous conditions that do not comply with ADA requirements. These conditions include the doors (too narrow; thresholds too high; non -compliant hardware), countertops (too high; no clearance below for wheelchairs), and Figure 16, 17. 11. Most significantly, none of the (4) existing restrooms are ADA compliant, nor • could any of them be retrofitted for regular ADA compliance without destruction and replacement of walls and fixtures. Among many other requirements, restrooms for the disabled must provide a five -feet diameter clear space for maneuvering a wheelchair within each room. The space available is not even close to five feet in any of the restrooms. 47 t7 V. FOOD SERVICE 1. Food service to the public is governed by the Riverside County Department of Environmental Health (D.E.H.). Most of their regulations regarding matters of public food service supersede local codes and historical building considerations. The fact that the existing or prior use was not a licensed commercial food service means that reuse must follow requirements for new construction. Only matters of building and life safety (including restroom requirements) are left to local authorities. 2. Figure 18. Determining the minimum requirements of D.E.H. starts with their analysis of the desired menu. Most all cooking on premises (including grilling a hamburger) requires a full-blown commercial kitchen. Such a kitchen has minimum requirements for cooking equipment (grease hood/exhaust), dry -storage area, sinks, finishes, etc. etc. In summary, it is safe to say that for a new building, it is difficult to do a full-blown commercial kitchen in less than 1000 square feet, and nearly impossible for a remodel where existing walls and other parameters already limit design flexibility (see figure 18). Without a substantial addition to the ranch house (approximately 500 square . feet minimum?), and without adding an exhaust hood and exhaust chimney, underground grease interceptor, and substantial investment in other commercial -grade kitchen equipment, a full-blown kitchen with cooking on premises is not feasible, especially because it would not be required or regularly used in a future conference center. If the RDA is interested in the possible use of the ranch house as a future restaurant, then the option of a full-blown kitchen addition should be reconsidered. 3. Short of a full commercial kitchen, the D.E.H. will allow limited snack bar menu items served to the public if the proper facilities are constructed. Regardless, a 3- compartment sink is required, along with 100 square feet minimum of dry storage area opening into the kitchen, janitor closet, specific finishes, commercial -type kitchen equipment (NSF grade), and many other specific requirements. W T011 4. Broadly speaking, for a snack bar kitchen, the menu will be limited to 100% pre- packaged foods, tapped beer, hot dogs, bags of chips, and similar. It would not include mixed drinks or other bar service. 5. Because of its historical nature, the building may be relieved of specific restroom requirements (i.e. separate facilities for men and women) if the local building official -so approves. VI. MECHANICAL & PLUMBING 1. The ranch house is supplied with water from a well system serving other properties in the area. The point of entry to the building is unclear. As part of the site development, City water will be made available to the building in the near future. 2. The existing building discharges its sewer to a septic system, location unknown. As part of the site development, City sewer will be made available to the building in the near future. 3. The plumbing system is problematical. Restrooms are not close to being ADA compliant, and both hot and cold water lines appear to be buried in the slab. It will probably be necessary to provide at least one ADA compliant bathroom for each of the sexes, which could be accomplished by remodeling the existing toilets,. or by creating new toilets. It will be necessary to locate water supply and sanitary waste points of entry to the. building to properly connect them to the proposed new utilities. Figure 19. 4. The HVAC system consists of two (2) 5-ton nominal capacity split - system heat pumps, one serving the Lounge and Kitchen at the west end of the building, the other serving the remainder of the building. Neither of the units has an outside air connection, all fresh air being introduced solely by infiltration, which will be considerable, in view of the type of windows installed and general construction. The windows are single pane (not insulated). There is very little roof insulation since most of the ceilings are vaulted .and the structure is exposed (very little attic or concealed spaces for insulation). By their nature the masonry walls do not provide substantial insulation capability. 49 19 5. Buildings covered by the SHBC are exempted from compliance with the State's energy conservation standards (Title-24). Therefore, it appears the HVAC system will be adequate for the intended use. However, each of the units will need some modification, repair work, and control system replacement to make. them fully functional. 6. Although energy conservation standards are not required, every effort should be made to employ cost-effective means to improve energy conservation. 7. Should it be decided to make the building a permanent convention center, then windows would have to be upgraded, additional roof and wall insulation would need to be added, the HVAC system would need to be replaced, and the plumbing system completely revamped. VII. ELECTRICAL 1. Existing electrical distribution panel in proposed clubhouse building is in decent condition and could be reused. Relocation is possible if deemed necessary due to programmatic/design requirements. 2. Existing electrical service is 120/240V 3ph 4 wire with a high leg delta and a 87.5KVA transformer bank. This service is fed by an overhead pole line coming south off of the east -west electrical pole line parallel to Avenue 52, which is being removed. The proposed clubhouse will be fed off of the electrical service being located at the site of the future permanent clubhouse. 3. Existing electrical distribution system appears to be mainly in conduit with some Romex and AC Cable. It is recommended that all of the existing branch circuit conductors be abandoned and pulled from existing conduit, and that the existing conduit be reused and new electrical conductors pulled to proposed new lighting and receptacle outlets. 4. The majority of the existing electrical outlets are 3-wire grounding type and could be reused with new cover plates added. 5. Existing lighting, interior and exterior, would be replaced. 6. Feeder circuit to pool and rear building would either be abandoned, or new underground trench with conduit and feeder conductors, pulled. 7. Communications outlets appear to be mostly pulled -in attic with vertical drops to wall outlets. This would all be abandoned and new cable pulled in existing vertical conduit, in exterior walls and new vertical conduits pulled for communications outlets in interior walls. 8. The Lounge in the west end of the building may require a trough cut in the slab to run to floor outlets. 9.. It is recommended to provide one or two new electrical sub -panels. 50 20 10. In summary, it appears that the existing electrical could be abandoned in place, with the exception of the main distribution panel and conduits run in floor and walls. There may be some limitations to outlet locations in existing exterior walls, but could probably make up for this by placing new outlets in interior walls. In terms of cost, the pulling of electrical conductors from existing conduit and removing lighting might offset the cost savings of reusing existing electrical conduit. 51 21 SUMMARY 1. There are four major issues with respect to the feasibility of reusing the ranch house for commercial purposes. They are: providing ADA-compliant site access to the ranch house, the need for structural upgrades to the building in order to eliminate life -safety concerns, the need to provide ADA-compliant restroom facilities —and the corresponding impact on the historical features of the existing restrooms, and finally, meeting the minimum requirements for food facilities (as determined by the County D.E.H.) in order to provide a suitable snack bar. There are many other items which need to be addressed for any remodel, but these four issues present the most significant challenges. 2. The existing site is not ADA-compliant with regard to accessibility for the disabled, especially those in wheelchairs. However, it is feasible to design and construct various site improvements which would provide ADA-compliant accessibility. One option is to provide a new, raised vehicular entry drive and drop-off area due east of the building, elevated closer to the level of the ranch house, with accessibility to handicapped parking spaces in close proximity. This would require raising the topography with a substantial area of fill, possible construction of retaining walls, relocating trees, and creative solutions to the design of the east elevation so as to become a primary approach to the ranch house, since it is now a secondary and somewhat featureless side elevation. 3. There are several areas of structural distress in the ranch house which will require rebuilding and/or retrofitting in order to eliminate life -safety concerns. They include: the masonry shear wall between the Lounge and Kitchen, the masonry pier in the northwest corner of the building, and the wood posts which are rotting from water damage. All of these must be removed and rebuilt in order to reestablish structural integrity. Also, there is some slab settlement which appears to have occurred from over -watering. This must be corrected, and the affected areas (north side exterior patio) should be rebuilt. 4. None of the (4) existing restrooms are close to being ADA-compliant, nor can they be made compliant without substantial demolition (tearing out doors and walls, removing and replacing water closets and lavatories, etc.). This will result in the loss of extensive mosaic ceramic tile, which is an architectural and historical feature of the building. New restrooms may be constructed to satisfy ADA regulations and code requirements for a future conference center. 5. A full-blown commercial kitchen with an unlimited menu is not feasible without an extensive addition, and substantial investment in commercial kitchen equipment, including grease hood and exhaust chimney, grease interceptor, etc. A limited menu snack bar is feasible, but will result in the removal of kitchen cabinetry and countertops, some of which are finished with mosaic ceramic tile. 52 22 CONCLUSION The conclusion of this study is that it is feasible to adapt and reuse the existing ranch house as a temporary golf clubhouse and future conference facility or special events facility thereafter. Although there are numerous site and building improvements which will be required in order to make reuse possible, none of the deficiencies or difficulties identified in this study are deemed to be "deal -breakers" in terms of adaptive reuse. Programmatic objectives make it likely that some significant architectural features will be lost in the adaptive reuse process —namely, existing restrooms, and their mosaic tile finishes. 53 23 } 0 LLI m W N z U w Z iL 00000 .................. x -C 0 z 54, 24 a■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ m■■■■■■.■■■.■■■E■■.■■■E■■■■■NE■■E■.■■■■■■■■M■■N■ I■■E.I 1101111111111 iiiii IiN■■III V . . ■INN■■ OEM ■■■■N■ II■MM■N■ i (1■■NI 11iiii Imo■■m ■■■■■■ 11■N■1 1■■■■1 ■M■UN■ ■■.■■■ f1■■.I in f1■.UI NMI .. .. - .EE■E` ■■NNE■ IMMUNE mm ■ ■■.■I I■E..■M■.MM■ 11■EMI _ II.■.E■■NN■■N■ MEN■■■N■■ ■ 11U■■I I..■■111 liiiii r:� issommosomsm ..E■■■MMME.■ I■■■.I I■E■■■■■.■■■ ■■■■■.N■■■M■ d.■EI 11■N■111 ...■■■.■■■■■ 11■■■1 ANNE[ ■■■.III �� immmmmmmmomm Iliiiiiiiiiiii .■.■■.■■■■■■ r■■■1 11lENI �:a:;r , ' .. • — j����jl ■■■■E■■■■ I■■NE■■N■ I■■.UE■■■mo■ ■ ■ .■■■■E..■■■N..NNM■■■ 1■■.., INNISO - - IL ................... ■................... ■■■Ui 11■■■1 I■■■■1 ■■■■I 1■■■■1ll , �•�, , C•z�J 0 �Q ,■...■■■..■■■■■■■.■■. I■■■U■■N■■■.U■■N■■U■ I.■■U■■■E■■■N■■.■■.■ I■■■■■■■.■■■■■■■■■■■ ■■■■■■■■■■■■■■■■■■■■ 1■■■UI ■■■■1 .E■■■■EN■■■■■■■ENN■■ I■EE■E■E■■■E■E■M■N■■ .■.■■N■■■■■■E■EM■■M■ ■■■■I .■■■1 I■■.■1 II.■■I � .■■E■■■■■■■■■■■■■■■■ I.E.■■r-�■■.■.■■MMM. ■■....i I■■■■■NM■ ■ I■■■EI III■■■■■■■M■M■ I■■■EI E■■■1 ......■.. -......... I■■■.I ■■■■■■MMEM■■ ■■■■I- INNER I■■■■1 ■.EEI ■..■I 1■■..I ..■E.-------------------------------�........ , ■.■■■■■ME■■■ .■.■■■M■■■■■ I■■■■■■■■■N■ I■■■.ENMM■■■ I■■■■■■N■NM■ I■■■■■■N■ , ................................................ ................................................ ................................................ I.■■■ram■■■.■■■■■■■■■ram■■■■■■■■■■■■.■��■■■■.■■■ ■ ■ ■■■N�a■.■■EMI■■■■■■��■.■■■■.■■■■■■■��■■■■■■M■ rm Mil■■■■.■■■.■M.■■E■.■■■■.■■.■■■■■■■■■■■■.■■■■MMM■M■ ................................................ uj V ) Z) O 2 U z LL- z CL ale O O LL z N X W zz irP1 6�Q- ca 55 25 tit 1 L- N L 0 cz L O J W u H Q O U N N O 57 27 AT . TACO 1 AWNT 2 z K) is Fm u.. w 19 0 s 0 J 7 d._ W II O� O- _J ;s U-0 P-WIVJ 29 ■M■N■a ■ /MEN ■■■ ■■■■■SEEMS ■■■■■memo■ No soon BONNE moss■■■■■■ unn 'I II OM■= iMESON i0111 ■SEEMS ■MESS■ ■OMENS ■EN■ES mom ■■m■■m ■■M■sM ■MOON■ ■■■■■■■■■■ i■■■■■■■■■■ I■■■■■■■■■■ INNANNE i■■■mm■mmss INN■■■moms■ ■■■■■MEN■■ I■■■■■■■NEM issom I■■■■■■ i■■■■SEEN■■ MENOMONEE ROMEe■MEMO lnommommoms ■ ENOWN ■ ■ �■ loomm ism■■mmms■m isms■mm■Emm IN■ i■■■■Em� OMANEN ROME i■■■■EOENO■ i■EN■MO■■ON lasso MENNONE imm■smmsMM■ MEN E■■SENSEE■ MESS am ,- -- ■ _ ■ mm momm im■ss■mmEM■ momommm ISSUE [SEEM i■s■■e■■■ON SEEN MINOR • [Ems masslooms imms■■MN■■■ INm■■ENNMENMEN Is ON • imm■■mm i■■N■■m ■ m ION INN o■ON■ONo /■/MElmmmmmmmmo /s■ Im/m■ssomom I■■M■OENEOE i■■s■■ON■EN ■■ IM■NENEN■EMO • Imm■mm■mm■ is s/ o NONE E ■ I■■MENN ■ WON IN■N■ONME■O I■mm■mm■E■M Imm■sEENEs■ ImmmosssmmINEENEENm I■MEN I■EEN■MMmom Ism■mENM■on ■Neson Immim■sMESS 11011111 Immmm■Ni■om lmmmmom I■mmm■memmm MEM I■■mN/�iEmmm IMM/■m■mam■ I■mmmEME■Nm 1■m■■N■■NO 1■■/■/■■MN■ 1■//■/■MMEN Imm■mms Immmmmosommo ■ ■ • ,� 1ow� mom�OI SOMEONE m 30 ATTACHMENT 3 0 z X---------- -------------------- w N x ZO W F (n Q ZLLJ � h i o 0 N LLJ n N x r N x 1 W Z 0 1.L 0 1 QZ I.L III t i 61 31- A z O F- CL O z Ww �Q 62 32 rF MEN OEM MEN iii ■ ■ ■■■ MEN MEN ONE MIME MEN iii • iii M ■ ce 'ity'. , 4 4 Qumraj COUNCIL/RDA MEETING DATE: .January 6, 2004 ITEM TITLE: Discussion of a Logo for SilverRock Ranch RECOMMENDATION: AGENDA CATEGORY: BUSINESS SESSION: CONSENT CALENDAR: STUDY SESSION: PUBLIC HEARING: As deemed appropriate by the Redevelopment Agency Board. FISCAL IMPLICATIONS: None. BACKGROUND AND OVERVIEW: On November 18, 2003, the Redevelopment Agency Board approved a contract with McMurry, Inc. for professional marketing services for SilverRock Ranch. The 18-month contract took effect December 1, 2003 and is scheduled to be in effect until May 31, 2005. One of the first tasks McMurry embarked upon was development of a logo for SilverRock Ranch. The development process, as described by McMurry, involved reviewing the logo submissions made in the spring of 2003, conducting a study of other marks/logos used by other golf resorts in the area, and carrying out an informal survey of 30-40 people. On December 19, 2003, staff received a document from McMurry which included their logo exploration/development work to date (Attachment 1). McMurry is presenting a total of 13 color logo images (provided on pages 5-17 of the staff report), with the top six recommendations represented on pages 19-24 of the staff report. A brief narrative is included below each of the top recommendations providing a rationale on each one's connection to SilverRock Ranch (e.g., letters "S" and "R," silver rock, color silver, sun, mountains, California Colonial). McMurry advises and understands these are not final recommendations, but rather conceptual marks that are meant to be discussed, considered, modified, and refined based upon Agency direction. McMurry anticipates a constructive study session and will be available at the meeting with a PowerPoint presentation to provide the Agency with background and rationale on their logo development process. The goal is to bring the item back for Agency consideration during the January 20, 2004 meeting. It would be McMurry's hope to have an approved SilverRock Ranch logo in time for the first golf course's groundbreaking ceremony, which is anticipated in late January/early February 2004. Respectfully submitted, Mark Weiss, Assistant Executive Director Approved for submission by: Thomas P. Genovese, Executive Director Attachment: 1. Color logo images as submitted by McMurry, Inc. 65 2 Attachment 1 SilverRock Ranch Logo Development Immediately upon award of the SilverRock Ranch marketing assignment, McMurry began logo exploration and development for the SilverRock Ranch project. The process has involved a review of submissions made earlier (Spring 2003) as part of the SilverRock Ranch naming process. It has also included a "perspective study" of marks/logos used by other golf resort developments in the area to ensure proper "graphic separation" from similar surrounding entities. Samples of the perspective study are included herein and serve as a valuable guide for evaluation of the SilverRock Ranch logomarks. After completion of that review/study, further logo development was undertaken. A total of 13 marks are included here, with a brief rationale for included for those we recommended for final consideration and refinement. Please note: These are not FINAL RECOMMENDATIONS. But rather, conceptual areas that, with further refinement based on RDA input, we feel will help properly position SilverRock Ranch in the minds our various audiences as a premier destination golf resort. Final color palettes, font styles and type arrangement will be done in the next phase of the logo development process in preparation for approval of a FINAL logo design (submission due Jan. Sth, 2004). Also to be included is a general usage guide for the logo to ensure consistency of usage and application. Understanding that consensus is needed before moving ahead, McMurry's recommendation is included at the end of this document, so as not to unduly influence the Agency. It is hoped that a review of the enclosed marks will find general three of the conceptual ideas submitted. That said, McMurry invites face-to-face dialogue with Agency members for further input and discussion before final logo development is undertaken. We trust you'll find the review of our explorations and final recommendations for the SilverRock Ranch project stimulating. We look forward for further discussions. Sincerely and on behalf of everyone at McMurry, Bruce Nilsson General Manager/Creative Director 3 PERSPECTIVE STUDY These represent some of the competitive marks in the marketplace. We studied these and other to ensure we surpassed "graphic parity" so the SilverRock Ranch logomark was as unique as the property itself. • RESORT 5 SPA �f 0 CIIvtAR t6N AALP RRiQR'r T"K 8xwr VAi.l'IS i\ RESORT & CWS tj 'Till LODGE PCAWEST. .-` pl �•�--- "Wit0 MINA482 K4cPAUW 67 A Better Place. A Better Way. 4 McMLIRRY A 13cttcr Pure. A i3citcr Wi%. EXPLORATIONS S i 1 v e r,R o c k R A N C H � ,v r � c� ToW nv. AM4�1MT I&k I•�I.N �•1•/tl N.a (NIL►. GO Rc\cxt PGA WEST f RESORT & CLUB G J McMURRY A Better Place. A Better Way. EXPLORATIONS S I L V E R R 0 C K .4. CIM dN FA" W M .%," am& R A N C H ftk PGA WEST: 0 m �so�T 4 aus 6 McMLRRY A Better Place. A Better Way. EXPLORATIONS 0ILVK R K- OR A N "'' H 4 CIMARR6N aos.n •sossnV D%k Tus oswr VA"!n rr PA" dnnrew 0~ od( ran PGA WEST 4•VW W 70 • USMT & can 7 4 C1M RR(dN "M UWW twu*s rr PM.m o"Mims VON' McMURRY A Better Place. A Better Way. EXPLORATIONS LVE'RRo C K RAN C H A& PGAwEsi: A '*,Vf *014a, 71 USMT 4 GWS Ifl McMURRY A Better Place. A Better Way. EXPLORATIONS S I LVE RRO CK R A N C H CIM � bN n"s-0, •bs"n-V DTg T"s Now %MA's 1!1 r."." to"o- is Uo1r Cod( Rewn PGA WEST ti "WRT & cws 72 4 aaa.r mus"u, "sow" ru.IstY ru.M wpm$%;* 001.r McMURRY A Better Place. A Better Way. EXPLORATIONS S I L V E R ROC K R A N C H A& PGAWEST. 0i • RESOIIT ie Cwt 73 10 McMURRY A Better Place. A Better Way. EXPiLORATIONS S I L V E R R 0 C K R A N C H CIMARA�NDga AAL.� iri�iT iiti 0%�IT YNA•i I!( PAt�lI tl1'II{�/UM (NH.F Cad( ptwn PGAWEST. -r. 74 *ado& > SMT & civs 11 McMURRY A Better Place. A Better Way. EXPLORATIONS i S1LVERROCK RANCH CIMARRdN DV4 Ail, AAL.I swo'noT T"s D"T VALWK IN PALM OrM7400 ooti PGA WEST 4' .tit. 75 USORT it CW S 12 McMURRY A Bcttcr Placc. A Better Way. EXPLORATIONS SILVERR0CK RAN C H Cu�wisRbrtD�a {fALr �RKiMT THU RW%T VAIN IN rwt.tr t+�rK�wis Uui.► Corr Rewn PGA WEST 7s RESORT is CW& 13 McMURRY A Better Place. A Better Way. EXPLORATIONS SILV-"ERROCK RANCH r� - 40V* CIMARRC�ND%j 77 clCM.• wwwaswT i THU now N•au•s 1%, � Pu.rr'wnomwis Go r tortP~ PGA WEST "SORT `cw9 14 NWAM A Better Place. A Better Way. EXPLORATIONS ILVERROCK RANCH r� �► ' W10%eQp cnrs.�►x�bH ('Q AOL.Y •MK7rT TNs BMW vwu-s tv 0 PA"gPwlwis twV Ow ROM PGA'�VFS'T *4&- USMT&CW$ 15 CI � CAN AA4! ��M1M7 7'Ms US" VAMIX IN FAUN rrw xuu 0010 N&MURRY A Better Place. A Better Way. EXPLORATIONS S I L V E R RO C K R A N C H 4k,11' Wf P~ PGA WEST cws 16 McMURRY A Better Place. A Better Way. EXPLORATIONS S I L V E R R o C K R A N C H ci Rssar�DWI QQL.M aw"znT "s ow"T NIMA•R Purl lIMII�Nl71 (3UV Cecil R~ PCA WEST 4. 4 W so loikta- RESORT 4 CLUS 17 McMLRRY A Better Place. A Better Way. RECOMMENDATIONS On the following pages are the areas of thought that tested best in a random survey of some 30-40 people. They were asked two questions: "Which of these marks/logos do you find appealing? " and "Which of these logomarks convey a sense of something special? " The logos appear in sequence from top vote getter to last. It is of interest to note that ALL the marks (the vote was conducted using all the lo-gomarks shown under exploration) received votes for both questions. While not scientific, the survey gives us assurance (and should you) that among the general populace, any of these marks (or permutations thereof) would be favorably received. 18 MARRY A Better Place. A Better Way. RECOMMENDATIONS �ILV'LRROC K R A N C H S I L V E R R 0 C K R A N C H The letter forms "S" and "R" are formed using a petroglyph-like type style against a silvery rock texture creates a unique, relevant mark. Further refinement of the thin strokes of the type font will convey luxury. The four circles represent the four key components of the project (spa, hotel, golf/recreation, retail). Adjoining mark lifts the stylized "SR" to form its own logo. Either mark work well in merchandising applications. Lon 19 McMLRRY A Better Place. A Better Way. RECOMMENDATIONS ti SIL\1ERR0CK RAN C H Light stroke font conveys sense of relaxation and escapism, both critical elements of the SilverRock Ranch brand promise. Also conveys sense of sophistication. Sunburst also conveys sense of relaxation. Vertical arrangement helps break parity with competition. Final color applications will heighten the level of elan. Obviously, you have strong identity of the "S" and "R" letter forms for SilverRock. 83 20 McMURRY A Better Place. A Better WaN- RECOMMENDATIONS S i I v e r R o c k R A N C H Using the thematic California Colonial archway details to frame the view of the Santa Rosa Mountains. Each peak has a silver highlight to reinforce the resort name. The color palette is silver or gray with accent colors from a southwest desert influence. 84 21 McMLRRY A Better Place. A Better Way. RECOMMENDATIONS S I'LV E R RO C K RAN C H Taking the three initials of the name (SRR) and literally creating them out of silver rock. This monogram approach suggest a high level of personal service and is influenced by the rugged and unique landscape surrounding the project. The use of silver and embossed texture will give this identity a sense of sophistication . 22 McMLRRY A Better Place. A Better Way. RECOMMENDATIONS S I'L V E R RO C K R A N C H Using the thematic California Colonial architectural detail of a water fountain as the primary design element. The flowing water subtly forms the "S" and "R" to reinforce the resort's name. The water fountain is a metaphor for relaxation and destination as it always plays a prominent role in public gathering areas. a; 23 McMURRY A Better Place. A Better Way. RECOMMENDATIONS S I L V E R R o C K R .A. N C H Using the thematic Colonial wrought iron details as design elements to bring a sophisticated character to the letter for of the "S". Putting emphasis on this initial letter reinforces the name "SilverRock" so the recognition between the primary symbol and the destination resort become synonymous together. Ltm 24